HomeMy WebLinkAbout2008-04-14 Packet - Special, WorkshopCITY OF UKIAH
CITY COUNCIL AGENDA
Special Meeting
CONFERENCE CENTER
Cabernet Room #1
200 S. School Street
Ukiah, CA 95482
April 14, 2008
2:00 PM
WORKSHOP
DISCUSSION AND POSSIBLE DIRECTION ON THE DEVELOPMENT OF THE FISCAL YEAR
2008109 BUDGET BASED ON DESIRED GOALS AND OBJECTIVES AND STRATEGIC
PLANNING EFFORTS
I hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was
posted on the bulletin board at the main entrance of the City of Ukiah City Hall, located at 300 Seminary Avenue,
Ukiah, California, not less than 24 hours prior to the meeting set forth on this agenda.
Dated this 11th day of April, 2008.
Linda C. Brown, City Clerk
ITEM NO.
DATE: April 14, 2008
UKIAH CITY COUNCIL
AGENDA SUMMARY REPORT
SUBJECT: DISCUSSION AND POSSIBLE DIRECTION ON THE DEVELOPMENT OF THE
FISCAL YEAR 2008/09 BUDGET BASED ON DESIRED GOALS AND
OBJECTIVES AND STRATEGIC PLANNING EFFORTS
For the past two years, Department Directors and their staff have met with the City Council in
an informal round -table discussion to consider goals and objectives for the upcoming fiscal
year in conjunction with Council's strategic planning priorities (refer to Attachment 1). This
allows the Council an opportunity to provide input and direction prior to the development of the
budget. It also allows staff the opportunity to identify and inform Council of significant issues,
projects or regulatory requirements that may be coming up in the next year that could impact
their departmental budgets. Attachment 2 is the Departments' proposed goals/objectives for
Fiscal Year 2008-09.
In addition, based on an anticipated shortfall of at least $1 million in the general fund budget
for the Fiscal Year 2008-09, Department Directors met with the Interim City Manager on April
9, 2008, to discuss budget reduction strategies. Those strategies are summarized and
included as Attachment 3.
Staff is requesting direction from Council on any revisions/changes to the proposed
goals/objectives and on the proposed cost saving measures prior to the development of their
budgets.
RECOMMENDED ACTION: Provide direction to staff on development of the Fiscal Year
2008/09 budget based on goals and objectives and budget reduction strategies.
ALTERNATIVE COUNCIL POLICY OPTION: N/A
Requested by: City Council
Prepared by: Sue Goodrick, Risk Manager/Budget Officer
Coordinated with: Department Directors; Pat Thompson, Interim City Manager
Attachments: 1 - Summarization of Strategic Planning Priorities
2 - Proposed Departmental Goals/Objectives for FY 2008/09
3 — Proposed Budget Reduction Strategies
APPROVED:
Pat Thompson, Interim City Manager
ATTACHMENT
Goals 1A - 1E
❖ Develop effective communication system(s) between and
among staff and council. (1-A)
❖ Develop a workplace that cultivates caring, and results in
"invested employees."(1-B)
❖ Council and City Manager to identify a set of major tasks
for city staff and provide resources to do the job.(1-C)
❖ Develop effective communication system with the public
to better inform them about the work being undertaken
by city staff.(1-D)
❖ Develop institutional knowledge (1-E)
Objectives
➢ Invite discussion between council and staff on topics of
citywide importance.
➢ Hold interactive workshops to better inform Council about
city plans and projects.
➢ Conduct employee survey to determine what employees want
in terms of information and what they see as the city
priorities.
➢ Schedule monthly "strategy workshops" between City
Manager and directors to discuss new projects, including
budget and staffing implications.
➢ Employee suggestion forms and encouragement of new
ideas
➢ Demonstrate real appreciation for quality work
➢ Build transparency into how work is identified and how it
will be monitored
Objectives
➢ Build mechanisms that allow people to see their results
against expectations.
➢ Demonstrate real appreciation for quality work that is
being done.
➢ Build in structured processes of employee involvement
and participation into design, implementation, and
monitoring of work.
➢ Train employees in best practices in order to equip
them to do theirjob.
➢ Involve staff in understanding the Big Picture
➢ Quarterly employee meetings by City Manager on State
of the City of Ukiah Fire Department
➢ Annual meetings with staff and share Council Issues
Create more informal opportunities, such as BBQ's, for
people to meet each other.
Objectives
➢ Create a plan, with council, community and staff input, and then
develop the City Budget around the plan.
➢ Schedule "strategy workshops" between City Manager and
Directors to discuss new projects and their impact on staffing
and budget
➢ Categorize current and proposed tasks; establish timelines and
capacity for all tasks.
➢ Provide quality time, undisturbed for employees to accomplish
work
➢ Reconfigure City Hall to create less distractions
➢ Look for cost effective ways of achieving our priorities
Objectives
➢ Provide a clearly articulated listing of city priorities revised and
published yearly as part of a transparent budgeting process.
➢ Provide internet and website information for internal and
external communication.
➢ Meetings of the City Council should be well attended by a cross
section of Ukiah citizens
➢ Roles and boundaries—develop integration and cooperation
with agencies across multiple jurisdictions
➢ Develop a strategy for "community engagement' around
infrastructure and funding.
➢ Develop community dialog with well publicized meetings around
specific topics.
Objectives
➢ Develop mechanisms to promote staff from within
➢ Develop a Succession Planning program
➢ Attract and retain skilled employees
➢ Develop a workplace that cultivates caring and results in
"invested employees"
➢ Build in structured processes of employee involvement and
participation into the design, implementation and monitoring
of work.
Priority 2. Maintain Downtown Ukiah's historic place as
a regional center for civic and economic activity.
Goals
❖ Effective use of Redevelopment Agency to impact
downtown community development
❖ Form Based Code Project/Smart Growth
❖ Vibrant residential community
❖ New Library
❖ Depot parcel and rail corridor study
❖ Criminal Justice Complex and Courthouse
Relocation
❖ Fill empty storefronts
❖ Improve Downtown Circulation
❖ Improve public spaces
❖ Walking and bicycle friendly City Core
Goals
❖ Identify specific priorities for developing and
maintaining city infrastructure (Water, Sewer,
Electric, Roads and Recreational Facilities)
❖ Develop funding plan for near term approved
Capital projects
❖ Develop a strategy for community engagement
around infrastructure and funding
❖ Determine what the community is willing to pay for
❖ Include Smart Growth principles when planning
future infrastructure projects
❖ Assess climate change impacts on Infrastructure
planning
Goals
****Moderate growth that complements small
town quality of life
❖ Regional planning that emphasizes the
prevention of sprawl and protecting open
space
❖ Sale C;tax sharing agreement with County to
enhance good planning
****City, County and Special District cooperation
in the planning and delivery of vital services
(water, sewer, fire, police, etc.)
❖ Housing for all income levels
❖ Long term use of recycled water
❖ Restored creeks with public access
****Completion of City Municipal Service Review
ATTACHMENT_
FISCAL YEAR 2008-09
BUDGET GOALS & OBJECTIVES
1. CITY MANAGER
2. HUMAN RESOURCES/RISK MANAGEMENT
3. FINANCE
• ADMINISTRATION
• INFORMATION TECHNOLOGY
• BILLING & COLLECTIONS
• PURCHASING
4. PLANNING & COMMUNITY DEVELOPMENT
5. AIRPORT
6. FIRE DEPARTMENT
7. POLICE DEPARTMENT
8. PUBLIC WORKS
• ENGINEERING
• STREET MAINTENANCE
• GARAGE
• CORPORATION YARD
• SOLID WASTE DISPOSAL SITE
9. COMMUNITY SERVICES
• PARKS
• RECREATION
• AQUATICS
• MUSEUM
• CONFERENCE CENTER
10. PUBLIC UTILITIES
• ELECTRIC
• SEWER
• WATER
CITY OF UKIAH
GENERALFUND
CITY MANAGER
FISCAL YEAR 2008-2009
FISCAL YEAR 2008-2009 OBJECTIVES
1. Obtain Municipal Service Review (MSR) from LAFCO for General Government.
2. Cooperate in development of MSR for Sewer, Water and Fire District Services with LAFCO.
3. Negotiate a Sales Tax Sharing Agreement with County to facilitate future annexations.
4. Pursue the annexation of the Brush Triance in cooperation with the County.
5. Hire Utility Services Director.
6. Hire Fire Chief.
7. Hire Airport Manager.
8. Develop tracking system for citywide goals and objectives.
9. Hold semi-annual employee meetings for taking input on services and organizational improvement.
10. Provide monthly briefing documents to City Council.
11. Track and respond to impacts of Masonite Project.
12. Develop Local Preference Ordinance for Council review.
13. Structure a work plan and objectives for Economic Development Analyst.
14. Facilitate cooperation between City and Ukiah Valley Sanitation District.
15. Pursue Mobile Home Rent Control Ordinance at direction of Council.
16. Review organization and operational effectiveness in light of budget cutbacks.
17. Attend and participate in Form Based Code and Downtown Specific Plan meetings.
18. Provide press releases on important City issues and accomplishments.
19. In conjunction with the Finance Department and Information Technology secure contract for development of a new citywide Financial System.
20. Develop Budget Process for Fiscal Year 2009-10.
21. Labor Relations - Firghters Contract MOU.
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CITY OF UKIAH
GENERALFUND
HUMAN RESOURCES/RISK MANAGEMENT
FISCAL YEAR 2008-2009
Human Resources/Risk Management serve as support functions to all General Fund Departments and Enterprise Fund operations. The Human Resources
Department is comprised of the Human Resources Director and one Human Resources Analyst. Risk Management duties are conducted by the Risk
Manager/Budget Officer, who is responsible for identifying potential areas of risk to the City and proactively creating strategies, processes and tools for the
elimination or reduction of those risks ultimately enhancing safety practices, minimizing lawsuits and meeting regulatory compliance standards.
FISCAL YEAR 2007-2008 OBJECTIVES
HUMAN RESOURCES
1. Complete posting of Job Descriptions, Salary Schedules and Memorandum of Understanding (MOU's) to City's website.
2. Prepare a Supervisor's Handbook for all City Supervisors and Directors as a practical resource to assist new supervisors.
3. Facilitate or conduct employee training on Personnel topics such as performance evaluations, supervision, violence in the workplace, sexual harassment, and
other related issues.
RISK MANAGEMENT
1. Complete departmental training on the Injury and Illness Prevention Plan.
2. Perform safety inspections/audits to ensure departments are following safety rules/regulations.
3. Prepare Risk Management Reference Guide for supervisors.
4. Begin update of Americans with Disabilities Act (ADA) compliance manual.
FISCAL YEAR 2007-2008 ACCOMPLISHMENTS
HUMAN RESOURCES
1. Updated and formatted City job descriptions and began posting to City of Ukiah website.
2. Updated and formatted City of Ukiah Employment Application for on-line completion by job applicants.
3. Facilitated or conducted employee training on Personnel topics such as sexual harassment, workers' compensation, DOT driver and supervisory training.
4. Conducted Employee Survey sub -committee meetings; Facilitated distribution of survey to employees & compilation of results to City Council.
5. Facilitated bargaining unit negotiations for Management, Police & Miscellaneous Unit resulting in new, multi-year contracts.
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CITY OF UKIAH
GENERAL FUND
HUMAN RESOURCES/RISK MANAGEMENT
FISCAL YEAR 2008.2009
FISCAL YEAR 2007-2008 ACCOMPLISHMENTS
RISK MANAGEMENT
1. Completed Departmental training on the Injury and Illness Prevention Plan.
2. Continued to ensure proper levels of insurance were acquired for projects done on behalf of the City,
3. Performed claims investigations to identify causes and develop preventive solutions to eliminate recurrences.
4. Performed safety inspections/audits of various City departments/divisions and provided various safety training sessions.
5. Established Risk Management web site including City insurance requirements and forms, forms for claims against the City, and ADA complaint forms.
FISCAL YEAR 2008-2009 OBJECTIVES
HUMAN RESOURCES
1. Amend the PERS Fire Contract from 2% @ 50 to 3% @ 55 retirement formula, per the 2005-2008 Fire MOU.
2. Complete posting of City job descriptions, salary schedules and MOU's to City of Ukiah website.
3. Facilitate bargaining unit negotiations with City Manager for Fire and Electric bargaining units.
4. Complete Supervisory Manual for Personnel Procedures and provide related training to Supervisors.
5. Convert all employee identification cards to digitized plastic photo ID cards.
RISK MANAGEMENT
1. Update the Americans with Disabilities Act (ADA) manual.
2. Update Risk Management Reference Guide for Supervisors (as presented in Purchasing and Accounting Procedures Manual).
3. Continue to ensure proper levels of insurance are acquired for projects done on behalf of the City,
4. Continue to perform claims investigations to identify causes and develop preventive solutions to eliminate recurrences.
5. Continue to perform safety inspections/audits of various City departments/divisions and provide various safety training - both departmental and city-wide.
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CITY OF UKIAH
GENERALFUND
FINANCE DEPARTMENT
FISCAL YEAR 2008-2009
FISCAL YEAR 2007-2008 OBJECTIVES
1. Complete selection of new Financial & Utility Billing software and associated hardware platform along with system implementation process.
2. Web site Internet & Intranet enhancements-- Account Payable vendors • Payroll employee forms • Accounts Receivable web payments.
3. Review banking services contract and past performance of vendor.
4. Investigate Payroll timekeeping systems and Personnel database software that can interface with current Payroll system.
5. Continue to refine the reimbursable job billing system for all applicable business segments in order to deliver greater timeliness and accuracy.
FISCAL YEAR 2007-2008 ACCOMPLISHMENTS
1. Completed the GASB34 infrastructure asset valuation and implementation.
2. Restructured the reimbursable job billing system for the applicable business segments to ensure greater timeliness and accuracy.
3. Began cross training of critical Payroll, Purchasing and IT functions.
4. Worked with UVSD auditor to complete audits for fiscal years 2001-2005.
5. Worked with UVSD auditor to complete sewer accounting manual project.
6. Worked with UVSD auditor to complete audits for fiscal years 2006-2007.
7. Implemented monthly financial report to UVSD Board of Directors.
FISCAL YEAR 2008.2009 OBJECTIVES
1. Update documentation of department procedures.
2. Work with Budget Officer and City Manager to update the budget preparation process.
3. Develop internal accomplishments monitoring.
4. Continue cross training staff to ensure performance of weekly, biweekly and monthly tasks in a timely manner.
5. Investigate Payroll timekeeping systems and Personnel database software that can interface with the current Payroll system.
6. Complete selection of new Financial & Utility Billing software and associated hardware platform and begin system implementation process.
7. Review banking services contract and past performance of vendors.
8. Maintain ongoing activities in support of all other city departments.
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CITY OF UKIAH
GENERALFUND
FINANCE DEPARTMENT
INFORMATION TECHNOLOGY
FISCAL YEAR 2008-2009
FISCAL YEAR 2007-2008 OBJECTIVES
1. Complete Phase II of the City of Ukiah Internet Web Site.- implement online forms and process for residents to contact City staff 24x7
• partner with Community Services, Public Works and Planning departments to provide online resources
2. Replace existing City WAN links with fiber optic links to increase bandwidth and expand network functionality to our remote facilities
and primary Internet connection.
3. Implement centrally managed City-wide desktop software system and provide centralized GIS services.
4. Partner with Finance department to scope, plan and implement Finance and Utility Billing Programs software/hardware conversion.
5. Partner with Public Safety and Utilities department to provide business wireless mobility platform.
6. Provide City (Mitel) phone switch management and operations in-house.
7. Partner with Utility Department to provide SCADA services.
8. Replace City's Proxy and Internet Usage Monitoring application.
FISCAL YEAR 2007-2008 ACCOMPLISHMENTS
1. Replace existing City WAN links with fiber optic links to increase bandwidth and expand network functionality to our remote facilities
and primary Internet connection. - Started, 2 sites router upgrades (Grace Hudson Museum & Corp. Yard), studying City owned fiber option.
2. Implement centrally managed City-wide desktop software system. - Complete
3. Partner with Finance department to scope, plan and implement Finance and Utility Billing Programs software/hardware conversion. - Work in progress
4. Partner with Public Safety and Utilities department to provide business wireless mobility platform. - Currently underway
5. Partner with Utility Department to provide SCADA services. - In planning phase, primary router purchased
6. Replace City's Proxy and Internet Usage Monitoring application. - Complete
7. Provide centralized GIS services. - Complete
FISCAL YEAR 2008.2009 OBJECTIVES
1. Provide excellent daily maintenance and operational support for the City's 183 computers, 11 Servers and 200 users.
2. Provide operations, licensing and support the City's IT Infrastructure including: Email, Document Management, Document Conversion
Software, Intranet web sites, Internet Web sites.
3. Backups and Networking system.
4. Complete fiber WAN links by 9/30/2008 as current links will be retired by AT&T.
5. Replace obsolete AS/400 server.
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CITY OF UKIAH
GENERAL FUND
FINANCE DEPARTMENT
INFORMATION TECHNOLOGY
FISCAL YEAR 2008-2009
FISCAL YEAR 2008-2009 OBJECTIVES
6. Manage and support of the City's internal telephone system, 911 phone line(s) and cellular phones.
7. Assist Public Safety with E911 implementation.
8. Manage network infrastructure at new Wastewater Treatment Facility.
9. Implement Storage Area Network to accommodate growing data storage needs across the organization.
10. Partner with Finance department to scope, plan and implement Finance and Utility Billing Programs software/hardware conversion.
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CITY OF UKIAH
INTERNAL SERVICE FUND
BILLING AND COLLECTION
FISCAL YEAR 2008.2009
FISCAL YEAR 2007-2008 OBJECTIVES
1. Participate in selection of new utility billing software and begin implementation process including redesign of the utility statements and processes for
utility customer phone and internet payments.
2. Conduct "user Fee" rate study on business licenses; 48 hour notices; disconnects and reconnects; NSF checks; credit card processing; etc. Evaluate
findings, provide recommendations and implement outcomes upon approval.
3. Investigate utility budget billing process and revise/implement an updated policy.
4. Continue to enhance information available to City residents through the City website; Investigate, evaluate and implement Internet payment process.
Customer billing/usage inquiries along with monthly utility statement review. TOT businesses quarterly report forms; Airport information.
5. Implement pilot program with Water and Electric departments on Automated Meter Reading (AMR) initiative for both residential and commercial
accounts.
FISCAL YEAR 2007-2008 ACCOMPLISHMENTS
1. Updated medical baseline and monthly discount notification process.
2. Revised the budget billing system and procedures by automating budget calculations through the billing system allowing a greater service for
customers and increasing efficiency for staff.
3. Enhanced information available to City residents through the City website including applications, rate information, payment plans and services
including assistance for low and fixed income households.
4. Completed new programming by Harris Computers to enable the billing department to receive information from over 200 radio transmitters for electric
reads that have been installed to date which has increased the overall efficiency of the meter readers.
5. Installed a new computer in the meter reading station to run radio read programs for the radio transmitters.
FISCAL YEAR 2008-2009 OBJECTIVES
1. Conduct "user fee" rate study on 48 hour notices; disconnects and reconnects; NSF checks and credit card processing; evaluate findings, provide
recommendations and implement outcomes upon approval.
2. Review policy and procedures for bad debt accounts and implement a new process to improve tracking and monitoring within the different
departments.
3. Complete study and determine if electronic check processing and credit card fee systems by telephone or internet would be a benefit for the City and
residents.
4. Implement a new citation billing process and procedures in order to move to a more uniform process which will expedite payments due to the City and
evaluate new methods of deterring repeated violators.
5. Continue routine billing of four utility cycles per month, one UVSD cycle per month totaling 60 cycles per year and evaluate a new billing process for
permit parking, resulting in an overall efficiency of the department.
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CITY OF UKIAH
STORES FUND
PURCHASING
FISCAL YEAR 2008-2009
FISCAL YEAR 2007-2008 OBJECTIVES
1. Participate in selection process of new financial software for the City. Complete implementation activities of associated purchasing module.
2. Continue to enhance information available to suppliers and contractors through the City website.
3. Use the City's intranet as a resource to provide centralized information that is accessible by all departments. Resources to include:
- Vendor source list • Policy and Procedures • Standard Forms
4. Enhance Purchasing team's support for other departments to include more centralization of City-wide purchasing functions;
more procurement process training to City employees; provide highly responsible and technical staff assistance in developing bid specifications
FISCAL YEAR 2007-2008 ACCOMPLISHMENTS
1. Conducted training of Purchasing policies & procedures to City Staff.
2. Utilized City's intranet to provide centralized access to Purchasing's policies and procedures, as well as standard forms.
3. Increased level of customer service and support to City staff.
4. Provided highly responsible and technical staff assistance in developing bid specifications.
Consistently posting RFB's for construction type projects, and RFP's for service contracts, to the City's website.
FISCAL YEAR 2008-2009 OBJECTIVES
1. Continue to enhance information available to suppliers and contractors through the City website.
2. Continuously increase Purchasing's level of support for all departments, providing exceptional customer service, including: development of bid
documents, and leadership in both bid process and vendor selection.
3. Participate in selection process of new financial software for the City. Complete implementation activities of associated purchasing module.
4. Continue to provide purchasing process training to other departments.
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CITY OF UKIAH
GENERAL FUND
PLANNING AND COMMUNITY DEVELOPMENT DEPARTMENT
FISCAL YEAR 2008.2009
FISCAL YEAR 2007.2008 OBJECTIVES
COMMUNITY PLANNING DIVISION:
1. Complete the Downtown/Perkins Street Form Based Code project.
2. Continue as a team member on the County Planning Team and help complete the Ukiah Valley Area Plan.
3. Continue to work closely with LAFCO to complete the Municipal Service Review and Sphere of Influence Amendment.
4. Complete assessments of the General Plan and Airport Master Plan and develop scope and timelines for revisions.
5. Make progress implementing the General Plan Housing Element.
6. Continue discussions with the City Council about developing a programatic approach to Code Compliance.
BUILDING INSPECTION DIVISION:
1. Complete ongoing review of building permit review process and institute changes to improve efficiency.
2. Initiate communication and information feedback program with development community.
3. Analyze staffing and potential benefits of adding a second Building Inspector. Establish a Building Official position.
4. Make substantial progress posting information on the City's website.
5. Continue ongoing education efforts and professional development.
FISCAL YEAR 2007-2008 ACCOMPLISHMENTS
COMMUNITY PLANNING DIVISION:
1. Made substantial progress on the Downtown/Perkins Street Form Based Code project.
2. Maintained working relationship with the Mendocino County Planning Team and assisted with Ukiah Valley Area Plan (UVAP) project.
3. Continued working with LAFCO staff and made progress on the Ukiah Municipal Service Review (MSR) and Sphere of Influence (SOI) Amendment project.
4. Completed assessment of Aiport Master Plan and began minor update. Made progress scoping General Plan revision program.
5. Completed housing conditions survey, made application for housing rehabilitation program funding, and began code updates for housing.
6 Established City Council Code Compliance Subcommittee and began discussion regarding programatic approaches.
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CITY OF UKIAH
GENERAL FUND
PLANNING AND COMMUNITY DEVELOPMENT DEPARTMENT
FISCAL YEAR 2008-2009
FISCAL YEAR 2007.2008 ACCOMPLISHMENTS
BUILDING INSPECTION DIVISION:
1. Continued reviewing building permit review process to identify changes to improve efficiency.
2. Established a Building Official position.
3. Made progress posting information on the City's website and produced Spanish speaking building permit application information.
4. The Building Inspector passed the examination and achieved certification as a Building Official.
5. The Development Permit Coordinator passed the examination and achieved certification as an International Code Council Permit Technician.
6 Successfully completed the adoption process of the 2008 California Building Codes.
7 The Code Compliance Coordinator completed basic training coursework.
FISCAL YEAR 2008-2009 OBJECTIVES
COMMUNITY PLANNING DIVISION:
1. Complete the Downtown/Perkins Street Form Based Code project.
2. Continue to work closely with the County on the Ukiah Valley Area Plan project.
3. Complete the "general" MSR and submit to LAFCO staff for review.
4. Complete minor update of the Airport Master Plan.
5. Continue to make progress implementing the General Plan Housing Element and complete scope for Housing Element update.
6. Make substantial progress on the Water Rights Permit Amendment EIR.
BUILDING INSPECTION DIVISION
1. Continue ongoing education regarding the 2008 California Building Code and prepare updated public information.
2. Make progress with the preparation of a building and code compliance policies and procedures manual.
3. Continue to monitor the need for a second Building Inspector position.
4. Continue to make progress with the code compliance neighborhood enhancement program.
5. Continue to emphasize and work on sign code violation education and enforcement.
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CITY OF UKIAH
ENTERPRISE FUND
AIRPORT
FISCAL YEAR 2008-2009
FISCAL YEAR 2007-2008 OBJECTIVES
1. Replace roof on old Administration Building.
2. Explore lease options on portions of airport property.
3. Modify Pilot Control Lighting (PCL).
4. Negotiate new lease with CalStar.
5. Install security system on pedestrian gates.
6. Slurry seal Max Hartley access road.
7. Paint centerline of Taxiway.
8. Request FAA grant funding for engineering portion of Storm Drain Project.
9. Negotiate new lease with DHL (freight firm).
FISCAL YEAR 2007-2008 ACCOMPLISHMENTS
1. Modified Pilot Control Lighting (PCL).
2. Secured FAA grant for Engineering portion of Storm Drain Project.
3. Completed remodel of Office builidng at lumber mill site.
4. Added part time Grounds Maintenance position.
5. Installed new security fencing.
6. Completed Environmental Impact Report (EIR) for CalFire project.
7. Installed high level alarm and leak detector to bulk fuel tank.
FISCAL YEAR 2008-2009 OBJECTIVES
1. Secure a grant for the construction portion of the Storm Drain Project.
2. Replace roof on the Lumber Mill offices.
3. Seek grant for Terminal Building through EDA or FEMA.
4. Paint fuel truck.
5. Explore development of Lumber Mill property with Redevelopment Agency.
6. Hire a new Airport Manager.
7. Secure new location and lease for CalStar.
8. Purchase Super AWOS - FAA funded.
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CITY OF UKIAH
PUBLIC SAFETY FUND
FIRE DEPARTMENT
FISCAL YEAR 2008-2009
FISCAL YEAR 2007-2008 OBJECTIVES
1. Review, amend as appropriate, and adopt for the City of Ukiah the 2007 California Fire Code.
2. Purchase Laptop Computers and software for installation in 1st out apparatus and chiefs vehicles for storage of pre -plan, haz mat, address and other
information important in the efficient mitigation of emergencies.
3. In accordance with the Apparatus Replacement Plan, prepare specifications and obtain necessary approvals for the replacement of the department's
aging and increasingly unreliable ladder truck.
4. Develop and fund a succession /retention plan that addresses the significant employee turnover within the department.
5. Support efforts by the Police Department to address the workload/staffing issues in the joint dispatch center.
6. Implement the second year tasks of the Fire Department Master Plan:
Short Term
a. Adopt performance measures
b. Develop Officer training Capability
C. Improve Volunteer Recruitment and Retention
d. Improve Preplanning Efforts
Long Term
e. Regional Fire System
f. Rewrite Fire and EMS General Plan
g. Review Dispatch Services for most appropriate and effective provision of services.
h. Once a year over hire of a FF to deal with Overtime issues
FISCAL YEAR 2007.2008 ACCOMPLISHMENTS
1. Adopted 2007 California Fire Code.
2. Mobile Data Terminals currently being installed on one Engine and one Chief vehicle.
3. Specifications for Ladder Truck prepared and vehicle is ready to order.
4. Pre -Planning is underway.
5. Relief Firefighter position filled.
6. Regional Fire System - Ad Hoc Committee established. Working on Mutual Aid Agreement.
7. Fire and EMS General Plan Element updated.
8. Assisted with development and adoption of Multi -Hazard Mitigation Plan.
9. Brought Over -Time costs under control.
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CITY OF UKIAH
PUBLIC SAFETY FUND
FIRE DEPARTMENT
FISCAL YEAR 2008-2009
FISCAL YEAR 2008.2009 OBJECTIVES
1. Hire permanent Fire Chief.
2. Update Fire Department Rules, Regulations and General Orders.
3. Develop specifications to replace Engine 6581, Ambulance 6521, and Prevention 6515
4. Conduct Tabletop Emergency Operations Drill with intent of conducting city-wide real time exercise within two years.
5. Update, prepare and adopt cost recovery schedule for Fire Department to include prevention and non -ambulance response
6. Improve emergency mapping and GIS capabilities.
7. Prepare an annual report for City Council review.
8. Begin process for a long-term plan for the remodel, expansion or relocation of the Main Fire Station and offices.
9. Train and prepare to put new truck in service.
10. Plan for replacement of Fire Marshal.
11. Continue work on Regional Fire Plan.
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CITY OF UKIAH
GENERAL FUND
POLICE DEPARTMENT
FISCAL YEAR 2008.2009
FISCAL YEAR 2007.2008 OBJECTIVES
1. Continued integrated gang activity suppression strategies: to include departmental, community and prevention efforts.
2. Continue efforts to recruit and develop bi-cultural / bi-lingual candidates for departmental staffing.
3. Develop and introduce a explosive and suspicious device response plan in partnership with Sonoma County Sheriffs Office.
4. Develop long-term employee development training plan for new employees.
5. Continue Traffic Enforcement efforts and fill Traffic Officer position.
6. Create and fill 2 additional dispatcher positions in response to increasing calls for service.
7. Continue to pursue consolidated dispatching services approach with the Mendocino County Sheriffs Office.
8. Create and fill a designated Public Safety IT support staff position.
FISCAL YEAR 2007-2008 ACCOMPLISHMENTS
Departmental Accomplishments
1. Reorganized Department Divisions into a Operations / Services / Training organizational system.
2. Worked with City Council and City Attorney to introduce Marijuana Cultivation Enforcement Code Section 1104 UCC.
3. Established a contractual agreement with Sonoma County for Bomb, Explosive Devices and Chemical Agent Response and Investigations.
4. Received funding from POST to present a Management Team - Team Building Workshop and begin Strategic Planning Activities.
5. Instituted organizational values training for staff, and leadership development program.
6. Conducted a community out -reach and educational program prior to the deployment of department Tasers.
7. Explored consolidated dispatching solutions, and developed technology related improvements to address current work load issues in dispatch.
Operations Division Accomplishments (Patrol)
1. Established a "Focus of the Week" enforcement and prevention program, to coordinate the department's response and approach to problem areas and
activities in the community. Focus areas included: Sun House Park, Railroad Tracks, Downtown Plaza, Gobbi and Leslie, and Graffiti areas.
2. Established a downtown foot patrol and business owner contact program.
3. Established a Christmas shopping areas crime prevention program, and focused foot patrols to increase safety.
4. Contacted every bank, credit union, and convenience store to review and train in armed robbery procedures.
5. Contacted every school to update critical incident emergency response plans and train in response procedures.
6. Established a cooperative agreement with Project Sanctuary, trained staff, and implemented a day -time on -scene Domestic Violence Response Team
Program, to streamline counseling and other related services for victims of domestic violence incidents.
7. Established an electronic briefing, supervisor daily reporting, and department subpoena and training calendar system to increase access to information
and reduce overtime expenditures.
8. Enhanced the department's graffiti program, including developing increased intelligence and enforcement activities.
Page 1
CITY OF UKIAH
GENERALFUND
POLICE DEPARTMENT
FISCAL YEAR 2008-2009
Services Division Accomplishments (Detectives, Dispatch, Records, Parking Enforcement)
1. Evaluated current case load and case assignment procedures within the Detective Division, and reorganized to increase effectiveness of personnel.
2. Coordinated with the FBI to obtain funding and present "Interview Strategies by using Statement Analysis" to department investigators and other
investigative personnel within the County.
3. Established a specifically assigned Court Liaison Officer to improve communications with the District Attorney, increase investigative quality of crime
reports, and allow flexibility and time for a greater supervisor role for the Detective Sergeant.
4. Increased Gang Enforcement, Intervention and Prevention Activities through a number of activities including; Providing county -wide law enforcement
training in crime enhancements for gang activities, increased detectives abilities to use search warrants and other investigative techniques to document
gang member activity, creation of a department -wide gang intelligence program, and daily briefing between patrol officers and gang investigators on
gang trends and activities, participating in the greater Sonoma / Mendocino Gang Investigation Meetings, and co -hosting a County -wide gang training
conference.
5. Continued participation with the Gang Resistance is Paramount (GRIP) training program currently being presented to every 5th grader in the Ukiah
Unified School District, including direct Police Officer participation in instruction, and on going youth mentoring at Nuestra Casa by the School Resource
Officer.
6. Hired and successfully trained 3 new full-time dispatchers and 1 new part-time dispatcher, bringing the dispatch center to full staffing levels.
7. Assumed management of the Parking Enforcement Officers, and began working City Committee and other departments on the City Parking Study and
suggested improvements.
8. Increased Dangerous Drug Enforcement Activities, including commercial marijuana enforcement.
Training Division Accomplishments
1. Completed transition to a completely electronic Department Policy Manual, which is updated every 6 months to ensure policies and procedures meet
changing case law, and other legislative mandates.
2. Established a electronic "Daily Training Bulletin" system to ensure staff receives daily training in pursuit driving, domestic violence, use of force and
other policy and procedure developments.
3. Established and presented "School Based Critical Incident Training" to county law enforcement officers.
4. Hired two new officers, (one lateral officer, and one entry level officer).
5. Updated 14 year old Portable Alcohol Sensors with new devices and trained personnel for use in the field.
6. Replaced 15 year old Traffic Radars with three new Radar units and trained personnel for use in the field.
7. Sent 2 officers to FTO school, and incorporated a organizational based values system into our current Field Training Program.
8. Coordinated with Palo Alto Police Department to develop a Ukiah PD Taser training program, and obtained POST certifications for the program.
Page 2
CITY OF UKIAH
GENERALFUND
POLICE DEPARTMENT
FISCAL YEAR 2008-2009
FISCAL YEAR 2008.2009 OBJECTIVES
City of Ukiah Priority Areas:
1. Create a more responsive and effective work environment.
2. Maintain downtown Ukiah's historic place as a regional center for civic and economic activity.
3. Maintain and improve public infrastructure.
4. Regional planning for the Ukiah Valley.
Departmental Objectives
1. Continue to develop and expand the department's organizational values and leadership development program.
2. Begin development of a 5 year, community designed strategic planning process for the department.
3. Develop a long-term infrastructure development plan to address the limited space issues.
4. Create a departmental annual report on activity, criminal trends, future forecasts, designed around the City and Police strategic plans.
5. Initiate a planning group with the City Council and City Manager to examine alternatives in funding in anticipation of the Measure S sunset date.
6. Work with Mendocino College Administration of Justice faculty to develop local Critical Incident, Mental Health Crisis Intervention and Media Relations
Training Programs for department personnel.
7. Continue the department's proactive approach to community involvement, including presentations and participation on community boards including the
Mendocino County Public Health Advisory Board, Community Center, Homeless Services Planning Group, Nuestra Casa, Latino Coalition, Mental
Health Services Act Committee, Chamber of Commerce, Main Street Program, Rotary, Employers Council, GRIP Advisory Board, Senior Center, and
other community groups.
8. Continue efforts to recruit and develop bi-cultural / bi-lingual candidates for departmental staffing.
9. Develop a Canine deployment plan and institute training for Canine Officers with dog capabilities in Drug Identification, Tracking and Searches, and
Officer Protection.
Page 3
CITY OF UKIAH
GENERALFUND
POLICE DEPARTMENT
FISCAL YEAR 2008-2009
Operations Division Objectives (Patrol)
1. Continue the development of the "Focus of the Week" program to coordinate the department's response and approach to problem areas and activities in
the community.
2. Continue to develop the Downtown and Community Events Safety Programs.
3. Continue enforcement of dangerous drug activities within the City.
4. Continue Gang Intervention, Prevention and Enforcement activities.
5. Continue to develop the Project Sanctuary Domestic Response Team program and evaluate effectiveness towards developing a 24 hour response team
plan.
6. Continue traffic enforcement "Focus of the Week" code enforcement format, expand traffic educational and bicycle safety programs.
7. Continue annual School - Critical Incident and Business - Robbery education and planning programs.
8. Review the Use of Force evaluation program.
9. Complete the training and deployment of the Tasers.
10. Examine the department's scheduling, and specialty assignment procedures and work towards improving the department "scalable staffing" approach to
meet the changing workload demands.
Services Division Objectives (Detectives, Dispatch, Records, Parking Enforcement)
1. Continue examination of Detective Division responsibilities and consider changes to responsibilities including cross training of specialty assignments -
sexual assault, gang investigation, crimes against people, property crimes and burglary, and fraud and computer crimes. Establish rotational duty
Detective system for response to after -hour investigations.
2. Expand Court Liaison Officer responsibilities to include Business Resource Officer and Community Event Liaison responsibilities, to assist both business
with problems and concerns, and community groups planning community functions and events.
3. Continue our involvement with the Mental Health Services Act Committee examining Mental Health, UVMC and our Department's response to crisis
situations. Explore expanded Crisis Intervention training opportunities, and the creation of Critical Incident Teams.
4. Continue our involvement with the Homeless Services Planning Group, the Courts, District Attorney and other community groups to address homeless
related problems and assistance programs within our community.
5. Continue enhancing the department's Gang Intervention, Prevention and Enforcement activities, including access to gang intelligence, continuing close
working relationships with adjoining law enforcement agencies sharing gang information, trends, and best practices.
6. Continue improving Dispatch Center capabilities, through State of California funding sources to upgrading to cell -phone 911 systems, mapping system,
Mobile Computer Terminals dispatching and reporting services, and evaluating workload and staffing needs.
7. Continue work with City Community Parking Committee, and other City Departments to improve parking enforcement efficiency and parking services.
Page 4
CITY OF UKIAH
GENERALFUND
POLICE DEPARTMENT
FISCAL YEAR 2008-2009
Training Division Objectives
1. Continue electronic Department Policy Manual updates every 6 months to ensure policies and procedures meet changing case law, and other legislative
mandates.
2. Continue electronic "Daily Training Bulletin" system to ensure staff receives daily training in pursuit driving, domestic violence, use of force and other
policy and procedure developments.
3. Continue presenting "School Based Critical Incident Training" annually to officers and obtain POST certification for training program.
4. Continue to incorporate a organizational based values and leadership development community service model system into our current Field Training
Program.
5. Finalize the long-term employee development training plan for employees which incorporates the departmental organizational values and leadership
development programs and includes a career development module incorporating a one step above training approach.
6. Enhance the department's perishable skills training program including; Driver Training, Defensive Tactics, Crisis Intervention, Tactical Communication,
using the POST electronic portal system to reduce costs and improve department compliance with legislative mandates.
7. Identify and continue to develop additional Field Training Officers for the department.
Page 5
CITY OF UKIAH
GENERALFUND
PUBLIC WORKS DEPARTMENT - ENGINEERING ADMINISTRATION
FISCAL YEAR 2008-2009
FISCAL YEAR 2007-2008 OBJECTIVES
1. Construct Orchard Avenue Bridge. Time line is critical based on the late approval of the EDA Grant in May 2007.
2 Prepare and administer contracts and inspect improvement work related to 2007 Street Striping Project.
3 Finish construction documents and construct the realignment of the intersection of Oak Manor, Babcock Lane and Gobbi Street.
4 Prepare construction documents, obtain bids, establish and administer contracts, monitor progress, and inspect improvement work related to;
5 a. ADA Curb Ramps - Phases V and VI located at State and Empire as well as many other unspecified locations
6 b. Orr Creek Bridge deck replacement
7 c. Arterial/Collector Street Rehab Project (10 Locations)
8 d. Local Street Rehab Project (10 Locations)
9 Rail Road Depot Improvement as federal funding allows.
10 Manage Storm Water Management Plan as mandated by NPDES Phase II.
11 Coordinate the design & construction of additional left turn lane from WB Talmage Road onto Airport Park Blvd.
12 Administer Mendocino Council of Governments' Overall Work Program -funded projects: GIS Curb Ramp and Storm Drain Inventory; and Citywide
Traffic Circulation Study Phase 3 (Downtown Streetscape Improvements).
13 Negotiate with Cal Trans to finalize the relinquishment of Talmage Road between HWY 101 and South State Street.
14 Construct LED traffic signal upgrade and battery backup project, Hazard Elimination Safety (Caltrans -funded) and manage Office of Traffic Safety Grant
to install Electronic Speed Display Signs.
15 Adopt a new subdivision ordinance.
16 Prepare an action plan for the ultimate adoption of a Capital Improvement Program.
17 Prepare an RFP for a City wide Drainage Study.
18 FEMA Projects - Prepare construction documents, obtain bids, establish and administer contracts, monitor progress, and inspect improvement work
related to: a), b) Sediment removal from many creeks and box culvers, c) Repave portions of Mill Street, d) Retaining walls along several drainage
courses e) Reconstruct portions of the Fish Hatchery easement.
19 Coordinate with the County for the adoption of the AB1600 study funded by MCOG for the creation of traffic impact fees in the Ukiah Valley Area.
20 Conduct a "staff needs assessment" to streamline and or add personnel to the Department to better serve other City Departments as well as
Page t
CITY OF UKIAH
GENERALFUND
PUBLIC WORKS DEPARTMENT - ENGINEERING ADMINISTRATION
FISCAL YEAR 2008-2009
FISCAL YEAR 2007-2008 ACCOMPLISHMENTS
1 Prepared and administered contracts and inspected improvement work related to 2007 Street Striping Project.
2 Completed the environmental process for the realignment of the intersection of Oak Manor, Babcock Lane and Gobbi Street.
3 Prepared construction documents, obtained bids, established and administered contracts, monitored progress, and inspected improvement work related
to;
4 a. Orchard & Gobbi Traffic Signal
5 b. Railroad crossing Rehabilitation Projects (2000 and 2002) at Gobbi Street and Commerce Drive.
6 c. Arterial/Collector Street Rehab Project (10 Locations)
7 d. Local Street Rehab Project (10 Locations)
8 Awarded design contract for Rail Road Depot Improvement federal (TEA) and (STIP) funding.
9 Managed Storm Water Management Plan as mandated by NPDES Phase II. (Year 3)
10 Coordinated the design and acquisition of permits for the additional left turn lane from WB Talmage Road onto Airport Park Blvd.
11 Awarded contracts for Mendocino Council of Governments' Overall Work Program -funded projects: GIS Curb Ramp and Storm Drain Inventory;
Citywide Traffic Circulation Study Phase 3 (Downtown Streetscape Improvements); and Storm Drain Study.
12 Coordinating with Cal Trans to finalize the relinquishment of Talmage Road between HWY 101 and South State Street.
13 Constructed LED traffic signal upgrade and battery backup project, Hazard Elimination Safety (Caltrans -funded).
14 Prepare an action plan for the ultimate adoption of a Capital Improvement Program.
15 Prepare an RFP for a City wide Drainage Study.
16 FEMA Projects - Prepare construction documents, obtain bids, establish and administer contracts, monitor progress, and inspect improvement work
related to: a), b) Sediment removal from many creeks and box culvers, c) Repave portions of Mill Street, d) Retaining walls along several drainage
courses e) Reconstruct portions of the Fish Hatchery easement.
17 Coordinating with the County for the adoption of the AB1600 study funded by MCOG for the creation of traffic impact fees in the Ukiah Valley Area.
Page 2
CITY OF UKIAH
GENERALFUND
PUBLIC WORKS DEPARTMENT - ENGINEERING ADMINISTRATION
FISCAL YEAR 2008-2009
FISCAL YEAR 2008-2009 OBJECTIVES
1. Prepare construction documents, obtain bids, establish and administer contracts, monitor progress, and inspect improvement work related to;
2 a. Construction of Orchard Avenue Bridge and other street improvements.
3 b. Realignment of the intersection of Oak Manor, Babcock Lane and Gobbi Street.
4 c. Reconstruct portions of the Fish Hatchery easement (FEMA) funded.
5 d. Rail Road Depot Improvement federal (TEA) and (STIP) funding
6 e. ADA Curb Ramps - Phases V and VI located at critical areas throughout the City
7 f. Orr Creek Bridge deck replacement.
8 g. Oak Manor Trail Project (BTA)
9 Continue to provide all staff efforts for the Traffic Engineering Committee (TEC) including writing all staff reports for the projects to be reviewed and
writing all City Council Staff reports for the TEC recommendations. (Deputy Director of Public Works chief responsibility)
10 Continue to provide staff presence at the Russian River Water Association meetings.
11 Continue to review, issue and inspect all encroachment permit requests. (Senior Civil Engineers chief responsibility)
12 Continue to provide project review of all planning and building permit projects (Senior Civil Engineers chief responsibility)
13 Prepare and administer contracts and inspect improvement work related to 2008 Street Striping Project.
14 Manage Storm Water Management Plan as mandated by NPDES Phase ll. (Year 4)
15 Coordinate the design & construction of additional left turn lane from WB Talmage Road onto Airport Park Blvd.
16 Administer Mendocino Council of Governments' Overall Work Program -funded projects: GIS Curb Ramp and Storm Drain Inventory; Citywide Traffic
Circulation Study Phase 3 (Downtown Streetscape Improvements) and storm drain study.
17 Negotiate with Caltrans to finalize the relinquishment of Talmage Road between HWY 101 and South State Street.
18 Adopt a new subdivision ordinance.
19 Prepare an action plan for the ultimate adoption of a Capital Improvement Program.
20 Prepare an RFP for a Citywide Drainage Study with the results of the storm drain inventory from 2007-2008
21 Continue efforts with the County for the adoption of the AB1600 study funded by MCOG for the creation of traffic impact fees in the Ukiah Valley Area.
22 Initiate a small contract form to request informal bids for small construction project.
23 Continue seeking funds for Rail Trail Project.
24 Continue efforts with County of Mendocino and Caltrans to coordinate traffic signals at the intersection of US 101 and Perkins Street.
Page 3
CITY OF UKIAH
GENERALFUND
PUBLIC WORKS DEPARTMENT
STREET MAINTENANCE
FISCAL YEAR 2008-2009
FISCAL YEAR 2007-2008 OBJECTIVES
1. Install several ADA ramps at critical locations.
2. Various street maintenance programs related to: permanent and preventative pavement measures in accordance with the City's Pavement Management
System, street signage, pavement markings, storm drainage facilities, sidewalks, curbs, street trees, and right-of-way mowing.
3. Implement Phase II Storm Water Management Plan.
4. Utilize new street sweeper to initiate a storm drain inlet cleaning program.
5. Construct ADA ramps at several locations along Perkins Street.
6. Continue using C.D.F. for cleaning creek beds.
7. Repaint crosswalks at Perkins and State St.
8. Replace old sweeper 2521 with partial grant money from Low Emissions.
9. Replace old service truck 3751
10. Establish system for the replacement of the old sign machine with an ACS computerized sign making system.
11. Add one Maintenance one works to street crew
FISCAL YEAR 2007-2008 ACCOMPLISHMENTS
1. Installed several ADA ramps at critical locations (Perkins St., Leslie St., Gobbi St., S. Oak St.)
2. Various street maintenance programs related to: permanent and preventative pavement measures in accordance with the City's Pavement Management
System, street signage, pavement markings, storm drainage facilities, sidewalks, curbs, street trees, and right-of-way mowing.
3. Implemented Storm Water Management Plan (Year 3).
4. Continued emergency response assistance and coordination to the community during heavy rains and flooding.
5. Utilized new CNG street sweeper to clean storm drain curb inlets and storm drain manholes
6. Purchased new street sweeper to replace street sweeper, vehicle #2521
7. Repainted crosswalks at State Street and Perkins Street intersection
8. Purchased new computerized sign making system.
9. Completed Street Striping 2007 project
FISCAL YEAR 2008-2009 OBJECTIVES
1. Install ADA ramps at critical locations.
Page 1
CITY OF UKIAH
GENERAL FUND
PUBLIC WORKS DEPARTMENT
STREET MAINTENANCE
FISCAL YEAR 2008-2009
2. Various street maintenance programs related to: permanent and preventative pavement measures in accordance with the City's Pavement Management
System, street signage, pavement markings, storm drainage facilities, sidewalks, curbs, street trees, and right-of-way mowing.
3. Continue to implement the City's Storm Water Management Plan (year 4).
4. Continue using C.D.F. for cleaning creek beds.
5. Complete Street Striping 2008 project
6. Continue emergency response assistance and coordination to the community during heavy rains and flooding.
7. Continue street sweeping on a regular schedule
8. Continue watering trees on State Street
9. Continue maintenance at airport
Page 2
CITY OF UKIAH
INTERNAL SERVICE FUND
GARAGE DIVISION
FISCAL YEAR 2008-2009
FISCAL YEAR 2007-2008 OBJECTIVES
1. Retrofit garage facility as necessary to provide for maintenance of new CNG street sweeper.
2. Coordinate engine software updates for low oxides of nitrogen (NOx) as mandated by California Air Resources Board.
3. Perform 90 -day CHP safety inspection of trucks in the BIT program.
4. Install new lift for heavy equipment maintenance.
FISCAL YEAR 2007-2008 ACCOMPLISHMENTS
1. Worked with IT Department to purchase laptop computer.
2. Installed new air compressor which replaced a 30 -year old air compressor. This air compressor provides service to the entire Corporation Yard.
3. Installed software updates on Caterpillar diesel engines for low oxides of nitrogen (NOx) as mandated by California Air Resources Board.
FISCAL YEAR 2008-2009 OBJECTIVES
1. Install laptop computer.
2. Upgrade Snap-On diagnostic scan tool.
3. Perform 90 -day CHP safety inspection of trucks in the BIT program.
4. Develop a plan to control pigeons which have been causing a mess at the garage.
Page 1
CITY OF UKIAH
GENERAL FUND
PUBLIC WORKS DEPARTMENT
CORPORATION YARD
FISCAL YEAR 2008-2009
FISCAL YEAR 2007-2008 OBJECTIVES
1. Complete the space plan for the yard as agreed on by all departments who use the yard.
2. Continue hydrogeologic investigation work as required by the RWQCB.
3. Develop a replacement plan and evaluate roof of main building.
4. Analyze the alarm system for efficiency and need.
5. Analyze the gate system for security and develop a possible replacement plan.
FISCAL YEAR 2007-2008 ACCOMPLISHMENTS
1. Continued quarterly monitoring/reporting as required by the RWQCB.
2. Cameras were purchased for Corporation Yard security.
FISCAL YEAR 2008-2009 OBJECTIVES
1. Coordinate and prepare a space allocation plan for the corp. yard as agreed on by all departments who use the yard.
2. Implement Remedial Action Plan and continue quarterly monitoring/reporting as required by the RWQCB.
3. Evaluate roof of main building and develop a replacement plan.
4. Install security cameras at Corporation Yard.
Page 1
CITY OF UKIAH
ENTERPRISE FUND
SOLID WASTE DISPOSAL
FISCAL YEAR 2008-2009
FISCAL YEAR 2007-2008 OBJECTIVES
1. Ensure completion of contract documents and construction drawings for landfill closure by consultant.
2. Coordinate necessary tasks to respond to questions regarding the "engineered alternative" cap.
3. Obtain bids, award contract, and begin construction of final cap.
4. Increase recycling education and awareness programs with an intensified media campaign, emphasizing recycling efforts in apartment complexes, in
effort to meet the State mandated 50% recycling goal.
5. FEMA Projects - Prepare construction documents, obtain bids, establish and administer contracts, monitor progress, and inspect improvement work
related to: a) Land Slides in seven locations and the replacement of several drainage pipes.
FISCAL YEAR 2007-2008 ACCOMPLISHMENTS
1. Continued quarterly monitoring (surface water, ground water, leachate) as required by RWQCB
2. Continued stormwater monitoring as required by RWQCB
FISCAL YEAR 2008-2009 OBJECTIVES
Ensure completion of contract documents and construction drawings for landfill closure by consultant.
Coordinate necessary tasks to respond to questions regarding the "engineered alternative" cap.
Obtain bids, award contract, and begin construction of final cap.
Increase recycling education and awareness programs with an intensified media campaign, emphasizing recycling efforts in apartment complexes, in
effort to meet the State mandated 50% recycling goal.
FEMA Projects - Prepare construction documents, obtain bids, establish and administer contracts, monitor progress, and inspect improvement work
related to: a) Land Slides in seven locations and the replacement of several drainage pipes.
Page 1
CITY OF UKIAH
GENERALFUND
COMMUNITY SERVICES DEPARTMENT
PARKS DIVISION
FISCAL YEAR 2008-2009
FISCAL YEAR 2007-2008 OBJECTIVES
1. Complete picnic and barbeque area renovations at Todd Grove, Vinewood, and Oak Manor parks.
2. Replace and upgrade walkways at Todd Grove and McGarvey parks.
3. (Recommended) Capital Improvement Projects - Begin replacement of irrigation systems at McGarvey, Carpenter, Grace Hudson Museum, Todd
Grove, and the Ukiah Valley Conference Center due to aging, rotting pipes. Start changing sprinkler heads and redesigning the irrigation systems in
all parks for water conservation purposes.
4. Replace damaged lighting system at Carpenter- Hudson Park.
5. Repair damaged areas of the rock wall at Todd Grove Park.
6. Finish upgrades to Vinewood Park restrooms building.
7. Begin replacement and renovation of damaged trees and plants throughout the parks system.
8. Develop maintenance schedule for the Gobbi Street Riverside Park property.
9. Development of park, facility, and trails master plan.
10. Complete Observatory Park building renovations and use plan.
11. Completion of Skate Park Development.
FISCAL YEAR 2007-2008 ACCOMPLISHMENTS
1. Repaired large portion of damaged areas of the rock wall at Todd Grove Park.
2. Completed upgrades to Vinewood Park restrooms building.
3. Designed and installed ADA ramps at all playgound facilities.
4. Provided support with staff, supplies and design work for the installation of the courtyard project at the Grace Hudson Museum.
5. Completed Observatory Park for the grand opening in August 2008.
6. Completed numerous projects and upgrades at the Sports Complex including the installation a new scoreboard, installation of new picnic tables,
intallation of a batters box, upgrades to the infield with resurfacing and reseeding, as well as improvements to the fencing.
7. Managed graffitti abatement and vandalism at facilities and parks and worked directly with the Ukiah Police Department to document and report
graffitti which in many cases led to successful capture of vandals.
8. Assited with the renovation at Anton Stadium by coordinating utilities, maintenance, fencing and so forth.
9. Provided support staff for PumpkinFest, Pumpkin Weigh -off, Sundays in the Park concert series, Midnight Movie Madness, Family Fun in the Sun
and other community activities within Ukiah.
10. Provided support to Ukiah Unified School District and Ukiah Youth Soccer by installing soccer goals at Oak Manor School fields.
Page 1
CITY OF UKIAH
GENERALFUND
COMMUNITY SERVICES DEPARTMENT
PARKS DIVISION
FISCAL YEAR 2008-2009
FISCAL YEAR 2007-2008 ACCOMPLISHMENTS
11. Provided pool maintenance for the Ukiah Municipal Pools. Additionally, worked on the assesment of pool structure, equipment, and operations in
relationship to the needed repairs and future renovation project.
12. Replaced sprinkler heads as needed and made adjustments to irrigation to carry out water conservation objectives.
13. Utilized labor through Chamberlain Creek, CCC and CDF for maintenance tasks and work projects to reduce staff time/expenses.
14. Provided ongoing tree trimming and maintenance in all parks.
15. Provided routine maintenance to all City owned parking lots.
FISCAL YEAR 2008-2009 OBJECTIVES
1. Complete picnic and barbeque area renovations at Todd Grove, Vinewood, and Oak Martyr parks.
2. Replace and upgrade walkways at Todd Grove and McGarvey parks.
3. Complete necessary upgrades to fencing at Orchard Park.
4. Complete necessary upgrades to fencing at Carpenter -Hudson Park.
5. Replace damaged lighting system at Carpenter- Hudson Park.
6. Assess the use of City tennis courts at Nokmis and Oak Manor and work toward renovation plan for needed repairs/upgrades including fencing and
resurfacing. Compete the projects with allocated FEMA funds.
7. (Recommended) Capital Improvement Projects - Begin replacement of irrigation systems at McGarvey, Carpenter, Grace Hudson Museum, Todd
Grove, and the Ukiah Valley Conference Center due to aging, rotting pipes. Start changing sprinkler heads and redesigning the irrigation systems in
all parks for water conservation purposes (2008-2012).
8. Assess the need for security cameras at park locations.
9. Begin replacement and renovation of damaged trees and plants throughout the parks system.
10. Develop maintenance schedule for the Gobbi Street Riverside Park property.
11. Development of park, facility, and trails master plan.
12. Completion and Grand Opening of Ukiah Skate Park.
Page 2
CITY OF UKIAH
GENERALFUND
COMMUNITY SERVICES DEPARTMENT
RECREATION DIVISION
FISCAL YEAR 2008-2009
FISCAL YEAR 2007.2008 OBJECTIVES
1. Modify recreation guide to incorporate four to eight more color pages and seek additional collaborative effort with other agencies.
2. Initiate adult softball tournament programs and therefore increase commerce and tourism by bringing in people from out of the area.
3. Create an outdoor adult volleyball league.
4. Incorporate 'introduction to sports' toddler classes into our programming.
5. Revive the picnic -style Fourth of July Celebration in Todd Grove Park in collaboration with the Greater Ukiah Chamber of Commerce.
6. Host a series of play -days in our parks, increasing community enhancement.
FISCAL YEAR 2007-2008 ACCOMPLISHMENTS
1. Enhanced the recreation guide by incorporating eight more color pages and increased advertising sales to balance the cost.
2. Hosted a men's softball tournament serving over 200 players with 18 teams. 6 of the 18 teams traveled to Ukiah for the 2 day tournament.
3. Expanded recreation activities for toddler age and Kindergarten age participants with a "Little Bounce" camp for young basketball players, Kinder Music
classes, and parent-child play -groups.
4. Hosted the Fourth of July Picnic in the Park event in collaboration with the Chamber of Commerce. Served over 2,000 attendees at Todd Grove Park with
free entertainment, games and free swimming at the Ukiah Municipal pools
5. Lead the Family Fun in the Sun event with free activities and play -days in 5 neighborhood parks throughout the summer.
6. Expanded the Adult Basketball League for a winter season and a summer season.
7. Worked collaboratively with Ukiah Unified School District to offered new camp programs during the school break periods providing an outstanding service
to families needing recreational and youth focused activities during school breaks. Increased offerings of camps and clinics.
8. Began a new 6 on 6 spring girls soccer league.
9. Secured a large sponsorship to facilitate the installation of a second electronic scoreboard at the Ukiah Sports Complex. Worked closely with the Parks
Division on Sports Complex improvements: 9 new picnic tables, new fence cap, new fencing, new batters boxes, and upgrades to dug -outs.
10. Strengthened the partnership with Ukiah Players Theater to build a children's summer theater program. Explored opportunities for outdoor theater program
at City parks and indoor programs at the Ukiah Players Theater location.
11. Provided Summer Safari Day Camp to 240 day campers, provided training/employment to approximately 25 summer/seasonal employees.
Q. Continued successful coordination of the Sundays in the Park Free Concert Series, Moonlight Movie Madness Series, and Ukiah Country PumpkinFest.
Successfully added a 3 on 3 Basketball Tournament to the PumpkinFest activities.
Page 1
CITY OF UKIAH
GENERALFUND
COMMUNITY SERVICES DEPARTMENT
RECREATION DIVISION
FISCAL YEAR 2008-2009
FISCAL YEAR 2008-2009 OBJECTIVES
1. Further our partnership with Ukiah Unified School District to increase programming hours at UUSD facilities and reduce the cost of renting facilities.
2. Partner with Mendocino First 5 to provide parent workshops and programming for parents and children.
3. Continue to work closely with community groups such as Youth Soccer and Little League to provide complimentarily programming such as sports clinics,
camps and workshops.
4. Create an outdoor volleyball league.
5. Incorporate 'introduction to sports' toddler classes into our programming and research additional pre-school age programming.
6. Expand the Adult Basketball League program to include a fall 3 on 3 league.
7. Explore opportunities to provide programming and work collaboratively with the Alex Rorabaugh Center.
Page 2
COMMUNITY SERVICES DEPARTMENT
AQUATICS
FISCAL YEAR 2007-2008
FISCAL YEAR 2007-2008 OBJECTIVES
1. Modify pool facility to accommodate concessions.
2. Assist Ukiah Dolphins and Ukiah High Water Polo swim programs in providing pool use due to their temporary loss of facility because of construction at
Ukiah High School.
3. Increase number of morning and evening swim lessons and add new water polo class.
4. Replace plywood office windows with metal/plastic roll -up doors, add two new display cases, and provide power and telephone to modular unit.
5. Replace rescue tubes & rings, plastic lane lines, kickboards & backboard straps as needed.
6. Purchase teaching platform/cart for toddler swim program and also various children's pool accessories.
7. Continue to update Pool Operation and Maintenance Manual.
8. Coordinate lifeguard and water safety instruction training and recruit new staff members.
FISCAL YEAR 2007-2008 ACCOMPLISHMENTS
1. Launched the pool concessions by upgrading the facilities to meet requirements for food service, worked with distributors and suppliers, trained staff and
opened concessions for the summer season.
2. Provided facilities to the Ukiah Dolphins and Ukiah High Water Polo programs while their facilities were under construction for summer 2007.
3. Accommodated over 1,000 attendees at the annual Soroptimist swim meet serving the Northern California region where swimmers and their families
travelled to Ukiah to spend 3 days participating.
4. Increased the number of morning and evening swim lessons and added water polo activities.
5. Repaired and replaced facility items such as: plywood office windows with metal/plastic roll -up doors, add two new display cases, and provide power and
telephone to modular unit.
6. Increased necessary safety equipment such as lifeguard chairs, rescue tubes & rings, plastic lane lines, kickboards & backboard straps.
7. Purchased teaching platform/cart for toddler swim program and also various children's pool accessories.
8. Updated the Pool Operation and Maintenance Manual.
9. Coordinated lifeguard and water safety instruction training and recruited new staff members.
10. Supplied the pool manager with a computer at the modular unit to increase work efficiency.
11. Provided free public swim to over 400 attendees during the Fourth of July Picnic in the Park event.
12. Collaborated with the Ukiah Police Department to train staff and increase awareness about working in a public park setting. The outcome included
arrest and removal of adults in the park.
13. Provided a safe swim environment for more than 25,000 seasonal guests, while providing employment to approximately 25 summer/seasonal
employees.
14. Provided a variety of swim lessons and offered specialized water safety classes to community members of all ages.
Page 1
COMMUNITY SERVICES DEPARTMENT
AQUATICS
FISCAL YEAR 2007.2008
FISCAL YEAR 2008-2009 OBJECTIVES
t. Work in collaboration with the Ukiah Pools renovation project and pool renovation steering committee.
2. Enhance the offerings of the Safari Summer Day Camp program by providing late night swim on one of two occasions during the summer season.
3. Increase private rental opportunities for birthday parties and private groups.
4. Research training opportunities for pool managers and administrators.
5. Host the annual Soroptimist swim meet for 2008.
Page 2
CITY OF UKIAH
GENERALFUND
COMMUNITY SERVICES DEPARTMENT
GRACE HUDSON MUSEUM AND SUN HOUSE
FISCAL YEAR 2008-2009
FISCAL YEAR 2007-2008 OBJECTIVES
1. Staff will work with the Sun House Guild and Endowment Fund to help raise monies to be used in creating and producing exhibitions, public programs, and
publications; funding Museum publicity and promotional literature; reimbursing the City's General Fund for operating expenses, the acquisition and
conservation of Museum artifacts and artwork; and for capital improvements to the Museum's grounds and interior furnishings.
2. Organize, design, and install four short term exhibitions in the changing exhibit gallery: "Metal Works North," a group show featuring the work of some of
northern California's premiere metal smith artists; "Radiant Visions: Huichol Indian Art," a bilingual exhibit focusing on the vibrant shamanic art produced by
Mexico's Huichol Indians, "Sing Me Your Story, Dance Me Home: Art and Poetry From Native California," a show on the work of contemporary California
Indian artists; and a yet to be titled group exhibition featuring regional contemporary artists' pieces.
3. Develop, promote, present, and fund public educational programs to enhance understanding of these exhibitions.
4. Produce and distribute free educational packets for regional school classes to accompany these exhibitions.
5. Finalize and approve a new long-range plan for the Museum, incorporating the roles of the Guild and the Endowment.
6. Install benches, rocks and plants in the Museum's new native plants Courtyard.
7. Repair storm damage to Hart Gallery and eradicate gallery skylight to prevent further leaking.
8. Re -design and re -install long term exhibit of Grace Hudson art in newly repaired Hart Gallery.
9. Design and produce a new Museum Endowment Fund brochure.
FISCAL YEAR 2007-2008 ACCOMPLISHMENTS
1. Hosted approximately 11,000 museum visitors, more than 2,000 of which were students in class tours.
2. Staff worked with the Sun House Guild and Endowment Fund to help raise some $70,000 in private funding for the FY. These monies were spent in
creating and producing the past year's Museum exhibitions and public programs; funding Museum publicity efforts and promotional literature; reimbursing
the City's General Fund for operating expenses, the acquisition and conservation of Museum artifacts and artwork; for capital improvements to the
Museum's grounds (particularly the design and installation of the native plants Courtyard), and interior furnishings.
3. Organized, designed, and installed four short term exhibitions in the changing exhibit gallery: Metal Works North," a group show featuring the work of some
of northern California's premiere metalsmith artists; "Radiant Visions: Huichol Indian Art," a bi-lingual exhibit focusing on the vibrant shamanic art produced
by Mexico's Huichol Indians, "Sing Me Your Story, Dance Me Home: Art and Poetry From Native California," a show on the work of contemporary
California Indian artists; and "Northern California Visionary Art: A Contemporary Legacy" showcasing the paintings of regional artists portraying their images
of personal dreamscapes, utopian landscapes, spiritual awakenings and apocalyptic visions.
4. Developed, promoted, presented, and funded public educational programs to enhance understanding of this past year's exhibits including several slide
illustrated lectures, a panel discussion, a film screening, gallery tours, evening receptions, and poetry readings, along with authors' talks and booksignings.
Page 1
CITY OF UKIAH
GENERALFUND
COMMUNITY SERVICES DEPARTMENT
GRACE HUDSON MUSEUM AND SUN HOUSE
FISCAL YEAR 2008-2009
FISCAL YEAR 2007-2008 ACCOMPLISHMENTS
5 Produced and distributed free educational packets for regional school classes to accompany the Huichol Indian art exhibit and the contemporary California
Indian art and poetry exhibition.
6. Surveyed interested stakeholders in the Museum's future, compiled survey results and developed new 5 -Year Strategic Plan for the Museum incorporating
the roles of the Sun House Guild, the Museum Endowment Fund, and the City of Ukiah. Will be presenting the plan for approval/ratification to the Boards of
the Guild and the Endowment Fund, along with the Ukiah City Council.
7. Installed benches, rocks, plants, paths and concrete barbeque pad in the Museum's new native plants Courtyard.
8. Designed and produced a new Museum Endowment Fund brochure.
9. Organized, produced, and packed the Museum's "A. O. Carpenter: Photographer of the Mendocino Frontier" exhibit to travel to other museums, including
the California State Railroad Museum.
10. Funded, organized, and held the sixth successful ukiaHaiku Festival.
FISCAL YEAR 2008-2009 OBJECTIVES
1 - Staff will work with the Sun House Guild and Endowment Fund to help raise monies to be used in creating and producing exhibitions, public programs, and
publications; funding Museum publicity and promotional literature; reimbursing the Citys General Fund for operating expenses; the acquisition and
conservation of Museum artifacts and artwork; and for capital improvements to the Museum's grounds and interior furnishings.
2. Organize, design, and install four short term exhibitions in the changing exhibit gallery: "Lewis and Clark Revisited: A Trail in Modern Day," featuring the
work of contemporary photographer Greg McGregor who follows in the footsteps of Lewis and Clark to see the route they traveled in the 19th century as it
exists today; "Lon Megargee: Legendary Prints of the Southwest from the Hays Collection" which spotlights the woodblock prints of the well-known
American Southwestern artist Megargee depicting the lives of the region's cowboys, Indians and Hispanics; a yet to be determined exhibit featuring the
work of regional contemporary artists; and "Edward S. Curtis, Refocused," an exhibition of famous photographer Curtis' images of American Indian
peoples.
3. Develop, promote, present, and fund public educational programs to enhance understanding of these exhibitions.
4. Produce and distribute free educational packets for regional school classes to accompany these exhibitions.
5. Repair storm damage to Hart Gallery and eradicate gallery skylight to prevent further leaking.
6. Re -design and re -install the long term exhibit of Grace Hudson's art in newly repaired Hart Gallery.
7. Ready the Museum's "Circles of Life: Katsina Imagery in Hopi Indian Wicker Basketry" exhibit to travel to the Arizona State Museum and the San Diego
Museum of Man as a touring show produced by the Grace Hudson Museum.
8. Develop several digital mini -movies about artist Grace Hudson (and other members of her circle) to be screened in the newly re -modeled Hart Gallery.
9. Complete the FEMA repairs to the public room and kitchen including carpet and roofing.
10. Complete the upgrades to the HVAC system with modern efficient units to reduce utilitity costs.
Page 2
CITY OF UKIAH
SPECIAL REVENUE FUND
UKIAH VALLEY CONFERENCE CENTERIPLAZA
FISCAL YEAR 2008-2009
FISCAL YEAR 2007-2008 OBJECTIVES
1. Identify and implement comprehensive capital improvements such as new carpet, awnings, paint, & new kitchen flooring.
2. Increase client services by adding Video Conferencing to our WiFi service.
3. Research and implement relationship with professional training services.
4. Increase marketing opportunities by partnering with local media and focusing on different aspects of the UVCC's abilities.
5. Create and host a bridal show, and a sports show at the UVCC.
6. Update forms and contracts to create a uniform process for all facility rentals.
7. Update web site information and links.
B. Research an ongoing Art show/ display and other cooperative art possibilities.
FISCAL 2007-2008 ACCOMPLISHMENTS
1. Completed capital improvement items: new carpet, interior paint and working toward the facade improvements.
2. Facilitated the procurement of video conferencing equipment to increase client services.
3. Upgraded the kitchen refrigeration with a large commercial kitchen to increase capacity and use of the kitchen.
4. Researched and developed relationships with professional training services.
5. Investigated the opportunity to host a bridal show and/or a sports show and determined a greater need to provide services to local businesses and now
in collaboration with the Chamber of Commerce to provide an outdoor show or technology show.
6. Provided collaboration and support to community events such as PumpkinFest, Car Show, Quilt Show, and Farmers Market.
7. Provided supervision of maintenance staff at the Todd Grove Clubhouse facility in collaboration with Myacama.
8. Continued to increase use at all facilities: UVCC, Grace Hudson Museum Public Room and Todd Grove Clubhouse.
9. Researched upgrades to the electrical access at the Plaza to improve the capacity for outdoor events.
Page 1
CITY OF UKIAH
SPECIAL REVENUE FUND
UKIAH VALLEY CONFERENCE CENTER/PLAZA
FISCAL YEAR 2008-2009
FISCAL YEAR 2008-2009 OBJECTIVES
1. Identify and implement capital improvements such as awnings & new kitchen flooring.
2. Increase exposure through media & marketing to off -set new competition and economic slow down.
3. Increase client services by providing access to professional training services.
4. Collaborate with the Chamber of Commerce to provide an outdoor show or technology show.
5. Expand catering opportunities to increase income.
6. Research the purchase of new equipment: tables, chairs, and pipe and drape.
7. Update forms and contracts to create a uniform process for all facility rentals. (ongoing)
8. Maintain current marketing information in web site and print media. (ongoing)
9. Continue to research an ongoing Art show/ display and other cooperative art possibilities.
10. Work with the Parks Division to implement a Plaza Beautification program.
Page 2
CITY OF UKIAH
ENTERPRISE FUND
PUBLIC UTILITIES
ELECTRIC DIVISION
FISCAL YEAR 2008.2009
FISCAL YEAR 2007-2008 OBJECTIVES
1. Obtain a 5 -year operations and maintenance contract for Hydro Plant.
2 Upgrade Gobbi Substation and/or plan for 2nd substation based upon R.W. Beck engineering study.
3. Establish SCADA system & maintenance program for Gobbi Substation.
4. Develop plan to complete Cherry Circuit loop at Airport Business Park.
5. Convert Low Gap Substation to Switching Station.
6. Obtain contractor to upgrade underground electric vaults as necessary.
7. Construct facility to store oil filled equipment for EPA compliance.
8. Institute Computer Maintenance Management System (CMMS).
9. Obtain contractor for wood pole replacement program.
10. Finalize results from rate study currently being performed by Borismetrics.
11. Incorporate SB 1 with current solar rebate program.
FISCAL YEAR 2007.2008 ACCOMPLISHMENTS
1. Completed Preliminary Design of Lake Mendocino Hydroelectric Power Plant Express Feeder.
2. Completed Thrust Bearing Modifications to Unit #1 at Lake Mendocino Hydroelectric Power Plant.
3. Partially Completed "Tuning" Flow Controls at Lake Mendocino Hydroelectric Power Plant. Remaining work to be completed when allowed by water
operations authorities.
4. Developed Process for Annual Inspection of 115kV Transmission Line interconnecting the City's distribution system with the area transmission system.
5. Developed Emergency Response Plan for damage to 115kV Transmission Line interconnecting the City's Distribution System with the Area
Transmission System.
6. Acquired Land and Completed Preliminary Design for New Gobbi Substation; ordered 3rd Substation Transformer and New 12kV Switchgear.
7. Developed Process for Annual Inspection and Maintenance of existing Gobbi Substation.
8. Completed Detail Design and began Construction of Distribution Reinforcements for Airport Business Park.
9. Completed and posted bid package for Phase 1 Pole Replacement Project.
10. Began using Power Tools Software to improve the operation of the 12kV Distribution System.
11. Filled New Position - Lake Mendocino Hydroelectric Power Plant O&M Technician.
12. EPA approved temporary containment in place for storage of oil filled equipment.
13. Completed Electric Rate Study.
14. Met the current requirements for NERC/WECC Reliability Standards.
15. Held Public Hearing to incorporate SB 1 with current Solar Rebate Program.
Page 1
CITY OF UKIAH
ENTERPRISE FUND
PUBLIC UTILITIES
ELECTRIC DIVISION
FISCAL YEAR 2008-2009
FISCAL YEAR 2008-2009 OBJECTIVES
1. Complete Detailed Design and Construction of Lake Mendocino Hydroelectric Power Plant Express Feeder.
2. Complete Detailed Design and Construction of "New" Gobbi Substation.
3. Complete Construction of Distribution Reinforcements for Airport Business Park.
4. Convert Low Gap Substation to 12kV Switching Station.
5. Replace 12kV vaults on Orchard Avenue with Pad Mount Switchgear and re-route Low Gap Feeder.
6. Complete contractors work for Phase 1 Pole Replacement Project
7. Complete and post bid package and construct Phase 2 Pole Replacement Project.
8. Relocate poles on N. State Street for Mendocino Country Road Widening Project.
9. Fill New Position - Substation O&M Technician.
10. Modify Electric Rates as necessary to ensure the Electric Utility's financial security.
Page 2
CITY OF UKIAH
ENTERPRISE FUND
PUBLIC UTILITIES
SEWER DIVISION
FISCAL YEAR 2008-2009
FISCAL YEAR 2007-2008 OBJECTIVES
1. Complete construction of 2 new secondary clarifiers.
2. Complete sewer main repairs needed as determined by televideo inspection.
3. Develop and implement Asset Management Program for WWTP and Sewer Maintenance Departments.
4. Complete installation of 2 new monitoring wells for Percolation Pond Hydrogeologic Study.
5. Develop and implement of Sanitary Sewer Management Plan.
7. Develop and implement a Copper Source Identification Program as required by the new NPDES Program.
8. Complete first round of dry weather season sampling for the Healthy Waterways Study.
9. Repair and seal 50 manholes to reduce 1/I.
10. Construct new manholes at Norton and N. Main St., Church and Bush, Clay and School, and Mill and School St.
FISCAL YEAR 2007-2008 ACCOMPLISHMENTS
1. Two new secondary clarifiers and DAFT units online at WWTP.
2. Completed construction of 2 new secondary clarifiers.
3. Completed installation of 2 new monitoring wells for Percolation Pond Hydrogeologic Study.
4. Sanitary Sewer Management Plan - completed Development Plan and Schedule, Task 1 (Goals) and Task 2 (Organization).
5. Implemented Copper Source Identification Program.
6. Completed first round of dry weather season sampling for the Healthy Waterways Study.
7. Developed and implement sewer lateral grant program.
8. Completed sewer main rehabilitation study on Washington Avenue.
9. Submitted grant application for Recycled Water System Feasibility Study.
10. Issued RFB for televideo inspection of Ukiah and UVSD sewer collection systems.
FISCAL YEAR 2008-2009 OBJECTIVES
1. Complete geotechnical evaluation of sludge lagoon berms.
2. Complete geotechnical evaluation of percolation pond levees.
3. Rehabilitate sludge lagoon berms and percolation pond levees as indicated by geotechnical evaluation.
4. Refurbish two of the four Advanced Water Treatment units at the WWTP.
5. Complete City of Ukiah WWTP Improvement Project - rehabilitation of digesters, new headworks, trickling filter upgrade, conversion of old secondary.
clarifiers to primary clarifiers, conversion of old primary clarifiers to solids contact aeration basin, chlorine pipe contactor improvements, new
operations building, and AWT backwash basin improvements.
Page 1
CITY OF UKIAH
ENTERPRISE FUND
PUBLIC UTILITIES
SEWER DIVISION
FISCAL YEAR 2008-2009
FISCAL YEAR 2008-09 OBJECTIVES
6. Implement Phase 1 of Asset Management Program - Computerized Maintenance Management System.
7. Complete second round of dry weather season sampling for the Healthy Waterways Study.
8. Develop and implement nitrate reduction plan.
9. Complete Washington Avenue sewer main rehabilitation.
10. Complete Clay Street sewer main rehabilition project.
11. Complete Recycled Water System Feasibility Study.
12. Televideo inspection of at least 75% of Ukiah and UVSD sewer collection systems (entire system to be inspected by Jan. 2010).
13. Sanitary Sewer Management Plan - complete Task 6 (Overflow Emergency Response Plant), Task 3 (Legal Authority), Task 4 (O&M Program),
Task 7 (FOG Control Program).
Page 2
CITY OF UKIAH
ENTERPRISE FUND
PUBLIC UTILITIES
WATER DIVISION
FISCAL YEAR 2008.2009
FISCAL YEAR 2007.2008 OBJECTIVES
1. Install safety rails and davit arm on Tank PZ1S.
2. Develop and implement Asset Management Program for WTP Department.
3. Develop additional water well(s).
4. Connect remote sites (2 booster pumps, Tanks PZ3, PZ4, and Wells 3 and 4) to new SCADA system.
5. Rehabilitate Well #2/6 (new pump and motor, new piping and new electrical switchgear).
6. Rehabilitate Well #4 (new pump and motor, pump building, and electrical switchgear).
7. Complete water projects at: 700 N. State Street, Henderson Lane, Hazel Street, Jackson -Maple, Cypress -Dora, Bush Street Clay -Church, 100 N. Spring
St., Willow Ave., and Cochrane.
8. Install a production meter calibration vault at 4 well sites.
9. Complete source water assessment.
FISCAL YEAR 2007-2008 ACCOMPLISHMENTS
1. Issued RFP for Asset Management Program.
2. Completed three test bores for new water well(s).
3. Rehabilitated pump building, repaired well casing and combination drive, and installed new switchgear on Well #4.
4. Installed monitoring and recording instruments for Ground Water Rule 2 compliance.
5. Implemented new leak detection program for water distribution system.
6. Expanded water conservation program.
7. Completed engineering design and RFB for water system improvements at intersection of Gobbi and State Street.
8. Rehabilitated Well #2 and connected to softball complex.
9. Initial evaluation of Ranney collector well for winter water supply (dependent on WTP operation and river flows).
10. Issued RFB for Golf Course test well(s).
Page 1
CITY OF UKIAH
ENTERPRISE FUND
PUBLIC UTILITIES
WATER DIVISION
FISCAL YEAR 2008-2009
FISCAL YEAR 2008.2009 ACCOMPLISHMENTS
1. Implement Phase 1 of Asset Management Program - Computerized Maintenance Management System.
2. Install test well(s).
3. Install variable frequency drive on Well #4 pump motor.
### Issue RFP for engineering design for pipeline to connect Well #3 with Water Treatment Plant.
### Complete evaluation of Ranney collector well for winter water supply.
### Calibrate production meters.
### Install pressure transducer and recorder at the High Service Pump Station effluent.
### Install pH monitor and recorder at the High Service Pump Station influent.
9. Replace low flow centrifugal pump w/ turbine pump at the Lookout Drive duplex booster pump station.
10. Issue RFB for Golf Course well(s).
Page 2
ATTACHMENT'S
City Manager and Department Director General Fund Cost Saving Discussion
April 9, 2008
In light of the potential for a $1million shortfall in the 08-09 General Fund Operating
Budget, the staff considered the following as potential cost saving measures. Council
may wish to provide input on these ideas. A firm estimate of the shortfall and any
additional expenditure savings from departments at the end of the current fiscal year will
not be known for another month to six weeks. Because Council has recently worked
with employee groups to rectify pay disparities between the City and other
municipalities, these recommendations do not include actions that would affect pay
increases, time off, or other direct salary reductions that would require meet and confer
with employee bargaining units. If all other actions to balance the budget do not meet
with sufficient savings, it may be necessary as a last resort to approach the
employees for their support.
1. Institute a selective hiring freeze on vacant positions.
2. Use reserve in Liability Fund one time for defraying any increases in insurance
rates for FY 2008-09.
3. Outsource charge card payments of utilities with service charges shifted to
users of service. Eliminate return fee envelope in bills.
4. Utilize Redevelopment Fund to pay for targeted services provided by public
safety, public works and economic development in the redevelopment area—RA
funds could also provide shared costs for certain equipment used mainly in
Redevelopment area such as the Ladder Truck in Fire Department.
5. Reorganize Utility Service Division of Water and Sewer under Public Works
generating savings in cost of director, and by combining crews and operating
efficiencies across services. Some administrative costs might still be needed to
support new department, but savings and service efficiencies could still be fairly
substantial.
6. Development Impact Fee review and potential increase.
7. Public Safety — Police Chief Dewey to become Public Safety Chief for one to two
years to save money and to allow new City Manager time to consider any further
reorganization alternatives.
8. Police and Fire to review the possibility of converting some positions to civilian
employee status provided the duties can be considered distinct from peace
officers and firefighter/paramedic employees.
9. Review the distribution of Measure X for tourism.
10. Review potential for PERS rate smoothing which might provide some rate relief
11. Limit new vehicle purchases to only those with safety or major maintenance
costs, or those where the useful life is truly depleted. Emphasize conservation of
fuel.
12. Review and limit travel to key meetings and training sessions.
13. Consideration of closing City Hall and Offices one day per week, working 4/10's
14. Ask City Council to identify non-essential services or programs they are willing to
scale back or eliminate until budget improves.
15. Council to consider revenue enhancements such as Utility User Fee or
contributions from other benefactors in support services or facilities such as the
museum, parks, pools, concerts, etc.
