HomeMy WebLinkAbout2008-06-04 PacketCITY OF UKIAH
CITY COUNCIL AGENDA
Regular Meeting
CIVIC CENTER COUNCIL CHAMBERS
300 Seminary Avenue
Ukiah, CA 95482
June 4, 2008
6:00 p.m.
ROLL CALL
2. PLEDGE OF ALLEGIANCE
a. Introduction of New Employee- Jennifer Faso, Associate Planner
b. Introduction of New Employee, Cathleen Moller
c. Presentation to Council, New Internship Program at the Ukiah Regional Airport
4. PETITIONS AND COMMUNICATIONS
5. APPROVAL OF MINUTES
a. Regular Minutes of May 21, 2008
b. Regular Minutes of April 16, 2008
6. RIGHT TO APPEAL DECISION
Persons who are dissatisfied with a decision of the City Council may have the right to a review of that decision by a court.
The City has adopted Section 1094.6 of the California Code of Civil Procedure, which generally limits to ninety days (90)
the time within which the decision of the City Boards and Agencies may be judicially challenged.
7. CONSENT CALENDAR
The following items listed are considered routine and will be enacted by a single motion and roll call vote by the City
Council. Items may be removed from the Consent Calendar upon request of a Councilmember or a citizen In which event
the item will be cansidered at the completion of all other items on the agenda. The motion by the City Council on the
Consent Calendar will approve and make findings in accordance with Administrative Staff andlor Planning Commission
recommendations.
a. Report Regarding Purchase of Replacement Fire Hose from L.N. Curtis & Sons in the
Amount of $5,483.40.
b. Award of Bid for the Purchase of Services from Arrow Fencing to Replace/Repair
Damaged Fencing at Riverside Park in the Amount of $42,500 in Accordance with FEMA
Project #92
c. Adoption of Resolution (1) Approving Application and Contract Execution for
Funding Downpayment Assistance and Housing Rehabilitation from the CalHome Program
and Authorizing Execution of Grant Agreement and any Amendments thereto with the
State of California for the Purposes of this Grant; and (2) Authorizing City Manager to
Negotiate and Execute Agreement with Community Development Commission of
Mendocino County for Grant Administration.
d. Approval of Notice of Completion for 2002 STIP Arterial/Collector Rehabilitation,
Specification No. 07-03
e. Approval of Notice of Completion for 2002 STIP Local Street Rehabilitation, Specification
No. 07-04 and Authorization of Budget Amendment
8. AUDIENCE COMMENTS ON NON-AGENDA ITEMS
The City Council welcomes input from the audience. If there is a matter of business on the agenda that you are
interested in, you may address the Council when this matter is considered. If you wish to speak on a matter that is not
on this agenda, you may do so at this time. In order for everyone to be heard, please limit your comments to three (3)
minutes per person and not more than ten (10) minutes per subject. The Brown Act regulations do not allow action to be
taken on audience comments in which the subject is not listed on the agenda.
9. PUBLIC HEARINGS (6:15 PM1
a. Approval of Application to Partially Demolish a Structure Over 50 Years Old Located at 304
South Spring Street
10. UNFINISHED BUSINESS
a. Authorize Execution of Amendment to Professional Services Agreement with Doble
Thomas & Associates, Inc. in an Amount Not to Exceed $15,000 for Additional
Work Related to the GIS Curb Ramp and Storm Drain Inventory and Authorize Budget
Amendment
b. Mead & Hunt Proposal for Operations Plan for Lake Mendocino Power Project
11. NEW BUSINESS
a. Discussion and Direction Regarding Implementation of the Remedial Action Plan for the
Corporation Yard Underground Storage Tank Cleanup
12. COUNCIL REPORTS
13. CITY MANAGER/CITY CLERK REPORTS
14. CLOSED SESSION -Closed Session may be held at any time during or before the meeting
a. Conference with Real Prooerty Negotiators (§ 54956.8);
Property: APN 156-240-02, 03, 06, 07, 08 (Ukiah};
Negotiator: Jane Chambers, City Manager;
Negotiating Parties: City of Ukiah & David Hull/Ric Piffero;
15. ADJOURNMENT
Please be advised that the City needs to be notified 72 hours in advance of a meeting if any specific
accommodations or interpreter services are needed in order for you to attend. The City complies with ADA
requirements and will attempt to reasonably accommodate individuals with disabilities upon request.
Materials related to an item on this Agenda submitted to the City Council after distribution of the agenda packet are
available for public inspection at the front counter at the Ukiah Civic Center, 300 Seminary Avenue, Ukiah, CA
95482, during normal business hours, Monday through Friday, 7'.30 am to 5:00 pm.
I hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was
posted on the bulletin board at the main entrance of the City of Ukiah City Hall, located at 300 Seminary Avenue,
Ukiah, California, not less than 72 hours prior to the meeting set forth on this agenda.
Dated this 30th day of May, 2008.
Linda C. Brown, City Clerk
UNITED STATES
JUNE 9-15,
The United States Army was established by the First Continental
Congress on the 14th day of June, 1775; and
The Unites States Army exists to defend the freedom of our citizens
and our Nation's security interests; and
WHEREAS, Many citizens of Ukiah have served this Nation and given the
ultimate sacrifice in defense of our freedoms, as members of the United States Army;
WHEREAS, It is proper to recognize the United States Army annually on its
birthday, and to thank those who have served and those who are presently serving.
THEREFORE, I, Douglas F. Crane, Mayor of the City of Ukiah, on behalf
of my fellow City Councilmembers, Phil Baldwin, Mari Rodin, John McCowen, and
Benj Thomas hereby proclaim June 9 through 15, 2008, as
States Army
in Ukiah, and exhort all citizens to join with me in this salute to express our gratitude to
those who have served and those who are now serving to protect our Nation and its
Signed and sealed, this 4th day of June, in the year Two Thousand and Eight.
Crane.nlayor
ITEM NO: 3a
DATE: June 4, 2008
AGENDA SUMMARY REPORT
SUBJECT: INTRODUCTION OF NEW EMPLOYEE -JENNIFER FASO, ASSOCIATE
PLANNER
SUMMARY: I am pleased to introduce our new Associate Planner, Jennifer Faso to the City
Council. Jennifer previously worked for the City of Petaluma Planning Department, as well as for a
private consulting firm. She took time off to begin raising a family and is now re-entering the
planning profession.
Since joining the Department, Jennifer has hit the ground running with the processing of
development permit applications. She has completed a number of projects and continues to carry a
full load. Jennifer is also assisting with the Form Based Code project, zoning code amendments,
and other important projects, as well as being the primary contact for the public at the front counter.
She has established positive working relationships with the Staff from various Departments, and is
rapidly becoming a valued member of the organization. Jennifer is a great addition to the Staff, and
we're fortunate to have her.
Please welcome Jennifer Faso to the City of Ukiah team
RECOMMENDED ACTION: Council welcome Associate Planner Jennifer Faso to the City.
ALTERNATIVE COUNCIL POLICY OP710N: N/A
Citizen Advised: N/A
Requested by: Planning and Community Development Department
Prepared by: Charley Stump, Director of Planning and Community Development
Coordinated with: Jane Chambers, City Manager
Attachments: None
APPROVED: / ' ~- ~ ~ G`Y~-~--•-
Ja~f Chambers, City Manager
ITEM NO. 3b
DATE: June 4, 2008
AGENDA SUMMARY REPORT
SUBJECT: INTRODUCTION OF NEW EMPLOYEE, CATHLEEN MOLLER
The Community Services Department is pleased to introduce to Council our new Economic
Development Manager, Cathleen Moller. The Economic Development Manager Position
has been vacant since last fall.
Under the general supervision of the City Manager and the Director of Community
Services, the Economic Development Manager will assist in the planning, directing,
supervising, and coordination of a program of redevelopment and economic development
strategies and activities; provide assistance to the City Manager on projects and programs;
assist representatives of business, real estate and the development community in working
with the City; develop and implement business retention and expansion programs and
serve as primary liaison between the City and downtown businesses.
Cathleen comes from the non profit world as an Operations Manager and is very
familiar with Ukiah, having previously lived in the area for a number of years. She
received her Bachelor of Arts Degree from Sonoma State University and a Masters
Degree in Organization Development from the University of San Francisco. She is
married, has two grown children and sings barbershop with a women's chorus.
The Community Services Department is happy to have Cathleen as part of our team, and
we are pleased to ask you to now welcome Cathleen to her new position with the City of
Ukiah.
RECOMMENDED ACTION: Welcome Cathleen Moller to the City of Ukiah
ALTERNATIVE COUNCIL POLICY OPTIONS: N/A
Citizen Advised: N/A
Requested by: N/A
Prepared by: Katie Merz, Community Services Supervisor
Coordinated with: Sage Sangiacomo, Community Services/General Services Director
Attachments: None
APPROVED: ~~~
ne Chambers, City Manager
ITEM NO. 3c
DATE _June 4, 2008
AGENDA SUMMARY REPORT
SUBJECT: PRESENTATION TO COUNCIL, NEW INTERNSHIP PROGRAM
AT THE UKIAH REGIONAL AIRPORT
On Apri18, 2008, Mr. Toby Page a Potter Valley High School Junior, came to the Ukiah
Regional Airport as the first person to be an Airport Intern. The idea of an
Intership/Scholorship began some years ago with former Mayor Mark Ashiku. This
remained in the idea stage until last year when Airport Commission Chair, Dottie
Deerwester, and Christina Lewis from Mendocino County Office of Education (MCOE)
began working with airport staff to put this into a workable plan. Several months later,
an agreement between the City and MCOE was signed and the internship began.
Staff believes this program can grow into a scholarship program for local students that
will be able to learn to fly from our airport. After many months of effort, we are pleased
to present this to Council.
RECOMMENDED ACTION: RECEIVE PRESENTATION
ALTERNATIVE COUNCIL POLICY ACTION: N/A
CITIZEN ADVISED:
REQUESTED BY:
PREPARED BY:
COORDINATED WITH
ATTACHMENTS:
N/A
Paul Richey, Airport Manager
Paul Richey, Airport Manager
Airport Commission
Internship Curriculum
APPROVED:
'Wl-
Jane Ch bers, City Manager
Attcchment # l
TO: T.M Aviation, CalStaz, Featherlite, Mazk & Phil Ashiku
FROM: Paul Richey, Airport Manager
DATE: May 6, 2008
SUBJECT: Airport Internship
Attached for your review is a copy of the Airport Internship Curriculum with an added
portion regazding the duties practiced by the applicant with the Airport Staff. The
program has finally gotten off the ground and we are happy to have our first intern Mr.
Toby Page.
We will contact you within the next week to discuss a schedule time for Toby to come
and work at your site. Everyone is looking forward to this being an onging program and I
appreciate your efforts on behalf of the intern. Please contct me if you have any
questions.
Paul Richey
Airport Manager
1403 S. State St.
(707) 467-2855
prichey@cityofukiah. corn
Airport Internship curriculum addendum
2007
1) T & M Aviation -Aircraft Maintenance
Assist mechanic in an annual inspection of an aircraft, removal of inspection plates, interior, seats, engine cowl
etc.
Assist in inspection of parts, oil filters, etc.
Assist in researching Airwortlxiness Directives (AD)
Assist in engine inspection
Assist in reassembly
Obtain briefing about basic requirements to become a aircraft maintenance. medranic (IA).
Assist in completion of FAA required aircraft log book entries related to annual inspection.
2) Featherlite -Parts Manufacture
Observe and assist in manufacture of composite parts
Learn the difference between a fiberglass, and a carbon contpasite part.
Learn the different types of resin epoxy based systems used by Featherlite (heat vs. cold cure etc.).
Learn the basic safety requirements while using these specialized materials.
Manufacture a part
3) CalStar
Assist nurses stock aircraft with medical supplies
Obtain briefing about basic requirements to become flight nurse,
Learn basic helicopter operations from pilot
Obtain briefing about basic requirements to become a helicopter Ambulance pilot.
Assist maintenance of helicopter with mechanic
Mark/Phil Ashiku
Prep and paint aluminum
Learn basic riveting technique.
Observe and assist in aircraft sheet metal repair or fabrication of an aircraft component.
Obtain briefing about basic requirements to become an airframe mechanic (IA)
Learn difference/performance with center line thrust aircraft vs conventional twin engine aircraft.
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CHRISTOPHER D. BROWN, A[CP
Air Pollution Control Officer
DONNA ROBERTS NASH
Program Coordinator
wp
MENDOCINO COUNTY
AIR QUALITY MANAGEMENT DISTRICT
May 23, 2008
Ukiah City Council
300 Seminary Street
Ukiah, Ca. 95482
Subject: Open Outdoor Burning at City Golf Course
Mayor Crane and members of the Council:
t~)~i"1
306 East Gobbi Street
Ukiah, California 95482
(707)463-4354 Fax: 463-5707
mcaq md~co. mendoci no.ca. us
www.co. mendocin o.ca. us/aq and
MAY 2 8 2008
Twice in recent years, Air District staff have responded to multiple complaints about open burning
occuning on the City's Golf Course. The most recent incident (May 12`h, 2008) involved the burn
escaping CalFire control and additional fire crews needing to respond to manage the fire. In a prior case
multiple burn piles were left unattended, contained unapproved combustibles and smoldered into the
evening hours.
To reiterate the relevant legal restrictions on open burning -
1. Commercial enterprises are not allowed to use outdoor burning to dispose of vegetative wastes. A
golf course (even if owned by a City or Park District) is a commercial enterprise and cannot use open
burning.
2. Only natural vegetation grown on the property maybe burned (no milled lumber may be burned)
3. Any material to be burned must meet the drying times outlined in District Regulations (cutting and
burning the same day is strictly prohibited).
4. All burning should be done in a manner that minimizes the smoke impact to neighbors and sensitive
receptors (schools, hospitals and jails).
5. Burns must be attended by a responsible adult until out and enough water must be on hand to
extinguish the fire.
It is of particular concern that the City chose to burn on golf course property that is directly adjacent to
two schools, the jai], juvenile hall and a major employment center. The choice of burning location
maximized the impact to these sensitive receptors while minimizing the smoke impact for customers of
the Golf Course.
Because of the repeated nature of this problem no further burning will be allowed on the Golf Course
without an approved Smoke Management Plan issued by the District.
Please contact the District at (707) 463-4354 with any questions.
Sincerely,
~' --~~_
Christopher D. Brown AICP
Air Pollution Control Officer
Item Sa
CITY OF UKIAH
CITY COUNCIL MINUTES
Regular Meeting
CIVIC CENTER COUNCIL CHAMBERS
300 Seminary Avenue
Ukiah, CA 95482
May 21, 2008
6:00 p.m.
ROLL CALL
Ukiah City Council met at a Regular Meeting on N
legally noticed on, May 16, 2008. Mayor Crane call
was taken with the following Councilmembers
Baldwin, and Mayor Crane. Staff present: City Mc
Director of Planning and Community Developrrter
Engineer Eriksen, Director of Community & GeS1eral
and Deputy City Clerk Currie.
ay 21, 2tSC?8~ the notice for which being
~d the meeting,,<to order at 6:03 pm. Roll
,present: Thomas, McCowen, Rodin,
Prager Chambers, tatty Attorney Rapport,
t Stump, Director of-Public Works/City
Services Sangiacomo, C'rty Clerk Brown,
2. PLEDGE OF ALLEGIANCE
3. PI
a.
4. PI
a.
5.
r Jane Chambers, ~1/ City Clerk.
oath ~~#egiance at6:04 pm.
:d#:57 PM
t Fsaving
and Director of Public Works/City Engineer Eriksen
on the petition submitted by Church Street residents
is s#~`eete in their neighborhood.
Opened 6:15 pm 6:15:20 PM
to tFi~;tem: Sonia Anzilotti, Tom MonPere, Lisa Mammina, Ken
._ ~Ison, acid Patrick Duff spoke on the condition of Church Street; the
'need for the rettabilitatidn or reconstruction on many of the City streets; and the
gEiality of the i$tFaping and debris left behind from contractors on recently paved
streets.
PubhicCommeht Closed 6:30 pm
By Consensus, the City Council suggested a workshop be held to discuss pavement
management goals and the necessary funding to achieve those goals. 6:35: l0 PM
APPROVAL OF MINUTES
a. Regular Minutes of May 7, 2008
M/S Rodin/Baldwin to approve the Regular Minutes of May 7, 2008, with the following
corrections: item 3a to read "...Foster Grandparent Program and its importance" and item 8
last paragraph change the last sentence to read "Mayor Crane stated with today's technology
some sewer laterals can be lined without tearing up the streets". Motion carried by an all
AYES voice vote of the members present.
ng in of New City
City Manager Chambers gave
Petition raga
City ManagE
presented a`
regarding the
Public Cohn
Public Spea6
Anderson Er
CC 5121108
Page I of 4
6. RIGHT TO APPEAL DECISION 6:40:43 PM
7. CONSENT CALENDAR 6:41:02 PM
M/S Rodin/Baldwin to approve the Consent Calendar items 7a through 7h:
a. Report of Disbursements for the Month of April 2008
b. Notification of Purchase of Two Digital Radios, in the Amount of $6,499.48, to Fisher
Wireless Services
c. Authorize City Manager to Approve a Professional Services Contract with Haun and
Associates for Police Department Strategic Planning Activities in an Amount Not to
Exceed $12,610.00
d. Resolution of the City Council of the City of Ukiah Increasing`Fees for Legal Services
for the City Attorney
e. Report Regarding Purchase of Confined Space Communications Equipment from
Empire Safety and Supply in the Amount of $6,995:00
f. Report Regarding Purchase of Confined Space Supplied Breathing Air System from
Mallory Co. in the Amount of $7,085.10
g. Report Expenditure for Preparation of a Copper Source Study Niorjitpring Work Plan
for the Wastewater Treatment Plant by Pacific Ecorisk, Inc. in the Amount of
$5, 600.00
h. Report Expenditure for Chronic Toxicity Testjng Services for the Wastewater
Treatment Plant from Pacific Ecorisk, Inc. ir'theAmount of $5,257.31
Motion carried by the following rota call vote: AYES. Councilmembers Thomas, McCowen,
Rodin, Baldwin, and Mayor Crane IBS: None. ABSENT: None. ABSTAIN: None
8. AUDIENCE COMMENTS ON NON-AGENDA f~MS _ 6:42:58 PM
Patrick Duff spoke regarding taxing medical rrarijuane and'vsing the monies to pave streets
and fund other needs the Gity has he staloti it has worked well for the City of Los Angeles.
He also supported iVo on fiAeasure G.
9. PUBLIC HEARIFI6S,(5:15 P~II)
10. UNFINtSkiED.BUSINS
a. Coriesfder and Act, on Request fi~om Estok Menton To Transfer a Portion of the
Apple `/Y~~rtue Pro:. Solar Public Benefit Fund Grant to His Myron Street
Townhouse Ptoject.~: : 1'PM
Director of Planning and Community Development Stump presented the item.
Recommended action: Consider and act on Mr. Menton's request to transfer a portion
($38;652) of the-(previously awarded Apple Avenue townhouse project solar incentive
granE`to his 3-unit townhouse project on Myron Street.
Public Comment Opened 6:50 pm 6:50:13 PM
Public speaking to the item: Estok Menton
Public Comment Closed 6:53 pm
M/S BaldwinfThomas to approve the transfer of a portion of the solar incentive grant
funds to Mr. Menton's Myron Street project; the current rules of SB1 will apply.
Motion carried by the following roll call vote: AYES: Councilmembers Thomas,
McCowen, Rodin, Baldwin, and Mayor Crane. NOES: None. ABSENT: None.
ABSTAIN: None.
CC 5/21/08
Page 2 of 4
b. Receive Status Report Concerning Code Compliance Activities 6:57:45 PM
Director of Planning and Community Development Stump presented the item.
Recommended action: Receive report.
By consensus, the City Council received the report.
c. Adoption of Project List for the Implementation of the State Proposition 1 B
Local Street and Road Funds 7:01:01 PM
Director of Public Works/City Engineer Eriksen presented the item. Recommended
Action: 1) Adopt the project of "Reconstruction of Clara Avencie from the intersection
of State Street to the intersection of Orchard Avenue'i for the implementation of the
proposition 1 B local transportation funds. 2) Approved budget amendment to include
this project in the 2007/2008 budget to secure financing fi`curt the State of California.
By consensus, the City Council agreed rvitlt City Manager Chambers of having a
previously agreed upon series of projects end using an established"Criteria by which a
project would be chosen would serve the City best,
Public Comment Opened 7:16 pm
Public speaking to the item: Dianne Zucker; Holly Diamond; Suzanne Sher; Eric
Larson; Lisa Mammina; Alan Nicolson; Ann Ke11ey; Pinky Kushner; Estok Menton;
and Joy Beeler in favor of Mara Avenue receiving the funds.
Public Comment Closed 7:5? pm ;
M/S Thomas/Rodin to approve the Recotmended Action and directed staff to
involve the Wagenseller Neighborhood n"#ie;process. Motion carried by the
following roll cafl ~+ote: AYES: Cotlndllmembers Thomas, McCowen, Rodin, Baldwin,
and Mayor Crane. NOES: None. ABSENT: None. ABSTAIN: None.
d. Award of Professional Services Agreement to RRM Design Group in an Amount
Not to Exc~~l~130 for Traffic Cd~`culation Study, Phase 3 (Downtown
Streetscape Irnptovemerrt Pfan1. -8:11:16 PM
Director of t?ublic Works/City Engineer Eriksen presented the item. Recommended
Action: Award?a professal'services agreement to RRM Design Group in an amount
not to exceed $130,96 "for the Traffic Circulation Study, Phase 3 (Downtown
Streetscape Improvement Plan).
Public Comment Opened 8:12 pm
Publicspeakmg to the item: Joy Beeler, Pinky Kushner, and Lisa Mammina in
support; John Graff, citizen and Judy Pruden opposed.
Public Comment Closed 8:21 pm
Public Comment Reopened 9:01 pm
Public speaking to the item: Pinky Kushner and Lisa Mammina in support, stressed
the need to listen to the community; and John Graff, citizen, not in support.
Public Comment Closed 9:07 pm
M/S Thomas/McCowen to approve the Recommended Action and directed staff to
keep the Council apprised of issues throughout the process. Motion carried by the
following roll call vote: AYES: Councilmembers Thomas, McCowen, and Rodin.
NOES: Councilmember Baldwin and Mayor Crane. ABSENT: None. ABSTAIN: None.
CC 5/21 /OS
Page 3 of 4
Recessed for Break 9:10 pm
Reconvened 9:18 pm
11. NEW BUSINESS 9:1835 PM
a. Receive Status Report Regarding the Purchase of 2.1 Acres on the Southwest
Corner of Gobbi St. and Orchard Ave. for the Gobbi Street Substation Project;
Report To Council on the Acquisition of Services Including a Phase I
Environmental Study and ALTA Survey from EBA in the Amount of $13,400;
and Approval of a Budget Amendment in the Amount of $1.1 Million Utilizing
Electric Fund Reserves.
Director of Community & General Services Sangiacbmo .presented the item.
Recommended Action: 1) Receive status report regar'tf"thg the purchase of 2.1 acres
on the southwest corner of Gobbi St. and Ord :Ave. for the Gobbi Street
substation project; 2) Receive report to Council on the., acquisition of services
including a Phase I Environmental Study and ALTA survey from EBA in the amount
of $13,400; and 3) Approve a budget amendment in the amount of $1.1 million
utilizing electric fund reserves.
Public Comment Opened 9:21 pm
Public speaking to the item: Lisa Mammir~,%and Jatrr Graff, citizen.
Public Comment Closed pm
M/S Rodin/Baldwin to approve the Recommended Action. Motion carried by the
following roll call vote: AYES~'C~cilmembers Thomas, McCowen, Rodin, Baldwin,
and Mayor Crane. NOES: None. {s<R~~iT: None. ABS"TA{N: None.
12. COUNCIL REPORTS 9:26:3 PM
Councilmember Rodin requgsted an inexpensive timer I~e'placed at the podium.
Councilmember Thomas reported on a disraassion from the Code Compliance Committee.
The committee int~tred as tti the possibilitie§°of an integrated system that would track code
compliance, billing, pt3ttce ac~iv~r„and mapping:
Councflmer~iber Baldwin ottmmented on the trimming of the Redwood trees behind the
Orchard Shoppti-~g tenter astti tpquired as to what City code said about screening.
13. COTS( MANAGER/CITY CLERK REPORTS 9:29:54 PM
City Manager Chambers reported on her employment with the City of Ukiah thus far and
stated'iinore effective communication between the City staff, City Council, and the citizens of
Ukiah is a top,priority.
Recessed to Ukiah Redevelopment Agency and Reconvened to City Council at 9:32 pm
14. CLOSED SES31ON -Closed Session may be held at any time during or before the meeting
None.
15. ADJOURNMENT
There being no further business, the meeting adjourned at 9:35 pm.
JoAnne M. Currie, Deputy City Clerk
cc srzuos
Page 4 of 4
Item Sb
CITY OF UKIAH
CITY COUNCIL MINUTES
Regular Meeting
CIVIC CENTER COUNCIL CHAMBERS
300 Seminary Avenue
Ukiah, CA 95482
April 16, 2008
6:00 p.m.
7.
2.
3.
4.
5.
was taken with the following Councilmembers
Baldwin, and Mayor Crane. Staff present: Interin
Rapport, Electrical Distribution Engineer Kirkley,
Planner Townsend, Director of Community Se~Vice
Community Development Stump, and Dew ~i
Anthony Hanson of R.W. Beck
ROLL CALL
Ukiah City Council met at a Regular Meeting on April 16, 3005,
legally noticed on April 11 2008. Mayor Crane called tho-meeti
PLEDGE OF ALLEGIANCE
Workers Memorial Day Prot
Councilmember Baldwin read
iterim Electric
Sangiacomo,
Clerk Currie.
notice for which being
i order at 6:04 pm. Roll
as, McCowen, Rodin,
~ompson, City Attorney
Director. Keller, Senior
irector of;Planning and
Consultants Present:
ii~n.
a proelni(claUon and presented it to Terry Poplawski.
6. RIGHT TO APP7=~lL DECISIbN
7. CONSENT CALENDAR >-- -"
~, ~~.. ;
Cif` it~ber Baldvrln requested`'~rt`i become 11d
M/S Baldwin/McCowen to approve t+~e Consent Calendar items 7a through 71:
a. Report of Disbursements for the Month of March 2008
b. ` ' Report to City.!. Council Regarding the Award for Geotechnical Services for the
Development of the Ukiah Skate Park to Professional Service Industries, Inc. in the
ARaunt of $7,$25
c. ReptSCt Regarding Purchase of Firefighter Protective Clothing (Turnouts), from L. N.
Curtiss ttai° Amount of $6,486.56
d. Notification to Council of Renewal of Hardware Maintenance Agreement for the IBM
AS/400 Minicomputer for the Amount of $8,895.00
e. Award of Bid for Purchase of Two Patrol Car Vehicles in the Amount of $54,323.50 to
Downtown Ford Sales
f. Report to Council of the Expenditure of $6,077.10 to HD Supply Utility for the
Purchase of 2 M-Force Switches for Inventory Supply
g. Notification to Council of the Enrollment of Information Technology Technicians in
Online Technology Training Classes Provided by the Training Consortium at the Cost
of $5,675.00
CC 4/16/08
Page 1 of7
h. Authorization for City Manager 1o Execute Lease Renewal for North Ukiah Little
League
i. Award of Professional Services Agreement to Garavaglia Architecture, Inc., in an
Amount Not to Exceed $55,260 for Preparation of Bid Documents for Rehabilitation of
the Ukiah Railroad Depot
j. Approve Contract Change Order No. 1 for 2002 STIP Arterial/Collector Rehabilitation
Project Spec. No. 07-03 and Authorize Interim City Manager to Execute the Contract
Change Order
k. Approve Contract Change Order No. 1 for 2002 STIP local Street Rehabilitation
Project Spec. No. 07-04 and Authorize Interim City Managet o Execute the Contract
Change Order
I. Adoption of Resolution Waiving the 60-Day Notification"Requirement for Establishing
a County Facility in the City (749-C South State Street), pursuant to Government
Code 25351
m.
Motion carried by the following roll call vote: A
Rodin, Baldwin, and Mayor Crane. NOES: None.
8. AUDIENCE COMMENTS ON NON::-NDA
Gabriel Molina and Brenda Morr'(f=""
Achievement, presented information on theit~
9. PUBLIC HEARINGS
11. NEW BUSINESS
MOVED to New Business 11.d
Gouncilmembers Thomas, McCowen,
ANT: None. ABSTAIN: None
Mathematics Engineering Science
raiser to beheld on April 26, 2008.
a. Disctrton and Diction Regarding the Development of a Mobile Home Rent
and
Interim City M~'fager " ~hf~ pt~esented the item. Recommended Action: That the
Maw' and Counr,~'discuss the rrt2tter of Mobile Home Rent Stabilization and direct
staff oh how to prised in regard to the request made by the Senior Mobilehome
Owners Task Force. "
Public Comment Opened 8:26 pm
':Public speaking to the item: Judy Hatch, David Vilner, Joe Carroll, Bill Nicolet,
`tlrathryn Schapstiire, June Harmon, Penny Mathis, Joyce Hill, Lu Lawrence, Lew
Taitnous, Doug Johnson, Jim Egan, Dick Selzer, Janet Chaniot, Jessie Martin, and
Estelie'Glifton.
PubliC"Gtsmment Closed 7:34 pm
By consensus, the City Council provided direction to staff to accept the three month
rent freeze Rancho del Ray's attorney, Joe Carroll, offered and negotiate with their
representatives to see if a rent control ordinance can be avoided; the City Attorney is
to investigate the Turlock model and the use of housing set aside funds; and
recommended the residents obtain an attorney to represent them.
Recessed for Break 7:52 pm
Reconvened 8:04 pm
CC 4/16/08
Page 2 of 7
10. UNFINISHED BUSINESS
a. Approval of R .W. Beck Preliminary Design for Hydro Express Circuit 8:04:53 PM
Electrical Distribution Engineer Kirkley presented the item. Anthony Hanson with R.W.
Beck presented a Power Point presentation. Recommended Action: Approve the
preliminary design for the Hydro Express Circuit as outlined in the staff report.
Public Comment Opened 8:41 pm
Public speaking to the item: John Mayfield.
Public Comment Closed 8: 44 pm
By consensus, the City Council continued the item to the next regular meeting and
requested staff supply the financial data and whert`thie .expected payback would
occur.
b. Award Procurement Contract to K
the Gobbi Substation Expansion
Amount of $1,250,000 for Same 8_4
Electrical Distribution Engineer Ki
presented the item. Recommended
$1,250,000 and 2) Approve the
procurement contract to i<uhlma
$1,105,307.00, and 3) At:~tap
documents.
for a Power Transformer for
Budget Amendment in the
kle}r 8nd Anthony Hanson with R.W. Beck
Action:'r1} Approve the budget amendment for
award of% #ie 115/12kV Power Transformer
n Electric Corporation in the amount of
he City Manerger to execute the necessary
M/S Rodin/McCowen to approve the redotYfrJte~ded action. Motion carried by the
following roll call vote: AYES: Counci-tt'iembers "t`?lomas, McCowen, Rodin, Baldwin,
and Mayor,CTaite: NOES: None. AGENT: None, ABSTAIN: None.
c. Appro~rat of Adderm #2 to the Agreement with Westin for a Time Extension
to Addendum #1 '2nd Additionat Control Work for the Lake Mendocino
u..e1...n1e..iwx...Dn,~ma.-Dl~ n4
E~ctrcal Distribution Engineer i~ftkley presented the item. Recommended Action:
Approve Addendurt~ #2 to Westin Contract for an extension and additional PLC work
and authoriz8 City Mier to sign same.
M/S Baldwiriff'homas to approve the recommended action. Motion carried 6y the
-;following roll c~M vote: AYES: Councilmembers Thomas, McCowen, Rodin, Baldwin,
gnd Mayor Crane. NOES: None. ABSENT: None. ABSTAIN: None.
d. Approve Northern California Power Agency Operating Agreement for the Lake
Mendocino' Hydroelectric Power Plant in the Amount of $500,000 Associated
Resolution and Budget Amendment in the Amount of $488,000 8`55:59 PM
Interim Electric Director Keller presented the item. Recommended Action: 1) Approve
the attached NCPA Operating Agreement and Authorize the City Manager to execute
the Agreement. 2) Approve the associated resolution, and 3) Approve a Budget
Amendment in the amount of $488,000.
M/S Rodin/Baldwin to approve the recommended action. Motion carried by the
following roll call vote: AYES: Councilmembers Thomas, McCowen, Rodin, Baldwin,
and Mayor Crane. NOES: None. ABSENT: None. ABSTAIN: None.
CC 4/16/08
Page 3 of 7
g. Discussion and Possible Vote of Support for Measure B 9:1 1: l2 PM
Interim City Manager Thompson presented the item. Recommended Action: Discuss
and decide if the Council wishes to take a position in support of Measure B on the
June 3, 2008 Ballot.
Public Comment Opened 9:14 pm 9:14:08 PM
Public speaking to the item opposing: Mike Sweeny-individual, Tom Davenport, Laura
Hamburg, Bradley Wattenburger Hall, Jeanette Vogue, and Clark Graham.
Public speaking to the item supporting: Larry Puterba~gh, Jeannie King, Ember
Kosky, Mike Glen, Ross Liberty, Cathy Puterbaugh„ Roger Tote, John Graff, Ross
Liberty Mayfield Jr., and Jim Ronco.
Public Comment Closed 9:57 pm 9:57:47 PM
MIS Rodin/McCowen to endorse Measure R. Alt
vote: AYES: Councilmembers Thomas, MCCowe
NOES: None. ABSENT: None. ABSTA#~J: None.
e. Consider Approval of a $30,000 Funt~ua
Combined City/District Sewerage Municr
of a Budget Amendment to Budget Accou
$30,000, and Endorse the-Consultant Seh
to the LAFGO Commissiotl-AWard a C.
for the Preparation of the Combtfied;Ciity/C
Councilmember McCowen presente
Funding Level of $30,000 for the pr
MSR, 2) Approve a budget amendr
812.3505250.000 and 3) Endi
recorttrnendation to tyre LAFCO Cor
awa
preparation
on carried by #~ following roll call
Rodin, Baldwin; and Mayor Crane.
the Preparation of the
Review (MSR), Approval
250.000 in the Amount of
iittee's Recommendation
rvice Agreement to PMC
age MSR 10:20:26 PM
item. Recommended Action: 1) Approve the
ation ofthe'combined City/District Sewerage
in the amount of $30,000 to Budget Account
the Consultant Selection Committee's
lion that a Consultant Service Agreement be
combined City/District Sewerage MSR.
MtS-AAcGoweromas fo es'the recommended action. Motion carried by the
folk~rg roll calY vote: AYES: Councilmembers Thomas, McCowen, Rodin, Baldwin,
and Mayor Crane. NtS~S: None. ABSENT: None. ABSTAIN: None.
f.' Adoption of Resolution, Opposing Measure 98 and Supporting Measure 99 on
the June 2005 Ballot Related to Eminent Domain and Other Matters Related to
he Taking of Private Property for Public Purposes
IrrtBrem City Manager Thompson presented the item. Recommended Action: That the
Mayor' and Council adopt the Resolution opposing Measure 98 and supporting
Measure99 on the June 2008 Ballot.
Public Comment Opened 10:26 pm
Public speaking to the item: Clark Graham.
Public Comment Closed 10: 27 pm
M/S Baldwin/Rodin to approve the recommended action. Motion carried by the
following roll call vote: AYES: Councilmembers Thomas, McCowen, Rodin, Baldwin,
and Mayor Crane. NOES: None. ABSENT: None. ABSTAIN: None.
cc an Bias
Page 4 of 7
h. Adoption of Ordinance Amendment No. 07-33, Amending Ukiah Municipal Code,
Division 3, Chapter 7 (Signs) and Division 9, Chapter 2 (Zoning) to Allow
Temporary A-Frame/ Sandwich Board Signs Within and Outside the Public Right-
Of-Way, Other Objects to be Placed Within the Pu61ic Right-Of-Way, and Minor
Sign Code Amendments Regarding Banners and Similar Objects, Murals, Signs
on Awnings, Sign Frames, Freeway Logo Signs, Community-Oriented Sign
Program, and Other Minor Issues 10:28:23 PM
Senior Planner Townsend presented the item. Recommended Action: Adopt the
Ordinance amending Ukiah Municipal Code, Division 3, Chapter,? (Signs) and Division
9, Chapter 2 (Zoning) to allow lemporary portable signs on'priv8te property and in the
public right-of-way and temporary objects in the pubic, right-of-way, subject to an
encroachment permit and other criteria; and other minor amendments to clarify or
streamline the sign code.
M/S McCowen/Thomas to approve the recomrrtended action. Motion carried by the
following roll call vote: AYES: Councilmembers Thomas, McCowen, and Rodin.
NOES: Councilmember Baldwin and Mayor Crane. ABSENT: None. ABSTAIN: None.
Discussion and Direction on Impleitieintation of Downtown Ukiah Parking
Improvement Study10:37:19 PM
Senior Planner Townsend presented the item. Recommended Action: Direct staff to
proceed with the Priority 1 p;~titittg, improvement implementation plan located in the
staff report.
Public Comment Opened 10:~~ pm
Public Speaking. to the Item n Stough, Superior Court; Jeff Truette, Raccoon
Lodge; and John;Oraff, citizen.
Public G~immertl~-sed 11:03 prrl'
M/S
approve the
€av21 of the parking meters and investigate the
tng back to Council to review. Motion carried
Councilmembers Thomas, McCowen, and
and Mayor Crane. ABSENT: None. ABSTAIN:
concept of~CWter~elliflic lots and
by the following roll C ~,,;Al''i=:
Rod~,1}10ES: CoEcilmemberl~~ldwir
None.''
j. Discussion ahd Possible Approval of a Revised Consent to Sale (Transfer
Station Contract) and a Revised Assignment and Consent (Waste Collection
-Contract) 11:454 PM
City Attorney Rapport presented the item. Recommended Action: Approve revised
agreements:'
Public. Comment Opened 11:38 pm
Public Speaking to the Item: Estelle Clifton, Martin Mileck, Therese Cannata, Kim
Blancill, Char Lukkasson, and Bruce McCracken.
Public Comment Closed 12:03 am
M/S Baldwin/Rodin to approve the recommended action. Motion carried by the
following roll call vote: AYES: Councilmembers Thomas, McCowen, Rodin, Baldwin,
and Mayor Crane. NOES: None. ABSENT: None. ABSTAIN: None.
CC 4/16/08
Page 5 of 7
11. NEW BUSINESS
b. Gobbi Street Alignment Mitigated Negative Declaration12:30:47 AM
Director of Planning and Community Development Stump presented the item.
Recommended Action: Adopt the Mitigated Negative Declaration.
Public Comment Opened 12:31 am
Public Speaking to the item: Linda Sanders representing Friends of Gibson Creek.
Public Comment Closed 12:36 am
M/S Thomas/McCowen to approve the recommended action, Motion carried by the
following roll call vote: AYES: Councilmembers Thot»as, McCowen, Rodin, and
Mayor Crane. NOES: Councilmember Baldwin. ABSENT: None. ABSTAIN: None.
c. Designation of Council Subcommittee to Meet with City Manager to Review the
City Attorney's Contract with Regard to Ft~surly Rite of Pay x.`42:49 AM
Interim City Manager Thompson preserfitgd the item. Recommended Action: That the
Mayor and Council appoint a subcotntl~e of two members to meet witfi the City
Manager to discuss the data on compare houf$y''rates of City Attorneys in the
northern California area and to make recbtnrr~errdations to the full Council as to
changes in City Attorney Rapport's contract as ifeemed appropriate.
M/S McCowen/Thomas to ~pproue the recommended action and appointment of
Councilmember Baldwin and.M.Otane as the subcxamniittee. Motion carried by
the following roll call vote ArYES "~~cilmembers Thomas, McCowen, Rodin,
Baldwin, and Mayor Crane NOS: Nona. 9'tg~EfJT: None. ABSTAIN: None.
d. Status Report br~ an Application`for Proposition 50 California River Parkways
Compefit'ive Grartt;f?rogram for Riverside Park Development; Approval of a
Budget ,Amendme~iTt Not to exceed $15,000 for Planning and Technical
Assjstance Utilizing Reserve Funds-from the Open Space Acquisition Fund;
and Apprtt+iAl of ~~9altch Fundfftig from the Open Space Acquisition Fund
Iwas.item 7.mt~2:43:4Q Alu1 ' ,
Director of Commuf~y and General Services Sangiacomo presented the item.
Recommerded Actiorl:l);Receive status report on Proposition 50 California River
Parkways Gtei't Progrdrt for the Riverside Park Development Project, 2) Approve
budget amendment for` technical assistance funding in an amount not to exceed
$15,000 from th+~ Open Space Special Project Reserve Fund (699.260.015), and (3)
Approve the usa of the project reserve funds from the Open Space Acquisition Fund
for use as a mach if the grant for the Riverside Park Development is awarded.
Public`Comment Opened 12:55 am
Public Speaking to the item: Linda Covey.
Public Comment Closed 12:56 am
M/S Baldwin/Rodin to approve the recommended action limiting the transfer of funds
from the Open Space Acquisition fund to $115,980. Motion carried by the following
roll call vote: AYES: Councilmembers Thomas, McCowen, Rodin, Baldwin, and Mayor
Crane. NOES: None. ABSENT: None. ABSTAIN: None.
CC 4/16/08
Page 6 of 7
12. COUNCIL REPORTS 12:58:14 AM
Councilmember Rodin reported that State representatives are planning to offer a Foreclosure
Forum in July and inquired if the City wants to participate and offer the use of the Council
Chambers. All present were in support. Councilmember Rodin will coordinate.
Councilmember Thomas will be attending the NCPA conference in Washington. The County
Library Board requested a letter be written asking for support to restore funding to the
Mendocino County Library. All present were in support and the Mayor will sign the letter on
behalf of the City Council.
Councilmember Baldwin commended the architect and contractor" dri their work on the new
medical building on Hospital Drive.
Councilmember McCowen took the tour of the Potter. Valley Project at Lake Pillsbury
sponsored by the Farm Bureau. The Eel River system tour runs front April 30 through May 1.
13. CITY MANAGER/CITY CLERK REPORTS
None.
14. CLOSED SESSION -Closed Session may be~h~ ~# any tiiitf~: during or before the meeting
a. Conference with Real Propertv Negotiators (°54955.8);
Property: APN 156-240-02, 03, 06, 07, 08 (Uld~tt),
Negotiator: Pat Thompson, Interim City Manager,
Negotiating Parties: City of tJah & David HulllRic W'rffero
Continued to neat the next regular pity ~tiitii~ici{.meeting.
15. ADJOURNMENT
There being no furthet`tsusiness, the meet~tg adjourned at 1:15 am.
JoAnne M. Currie, Deputy'Gtty Clealt ,
CC 4/16/08
Page 7 of 7
ITEM NO: 7a
MEETING DATE; June 4 2008
AGENDA SUMMARY REPORT
SUBJECT: REPORT REGARDING PURCHASE OF REPLACEMENT FIRE HOSE
FROM L.N. CURTIS ~ SONS IN THE AMOUNT OF $5,483.40.
SUMMARY: Pursuant to the requirements of Section 1522 of the Municipal Code, this report is
being submitted to the City Council to advise of the purchase of replacement fire hose. The fire
hose was purchased from L.N. Curtis & Sons in the amount of $5,483.40, with funds from account
105.2101.800.000, which were specifically budgeted for this purpose.
Bids were sent to six suppliers, two responded. Bid tab below:
L.N. Curtis & Sons
Angus Premier Lite, 5"x100' LG, 3 ea. At $979,00 = $2,937.00
Wildland Hose, 1-1/Z" x 100' Lg, 16 ea. At $134.50 = $2,152,00
Totnl (including tnx & shipping): $5,483.40
All Stnr Fire E ui ment
Angus Premier Lite, 5"x100' LG, 3 ea. At $1,100.00 = $3,300.00
Wildlnnd Hose, 1-1/2" x 100' Lg, 16 ea. At $175.00 = $2,800.00
Totnl (including tax & shipping): $6,722.75
RECOMMENDED ACTION: Receive report regarding the acquisition of fire hose
from L.N. Curtis and Sons in the amount of $5,483.40.
ALTERNATIVE COUNCIL OPTIONS: N/A
FUNDING:
Amount From Acct. No.
$5, 483.40 105.2101.800.000
Citizens Advised: N/A
Requested by: N/A
Prepared by: Harold Ritter, Fire Chief
Coordinated with: Mary Horger, Purchasing Supervisor, Cindy Stanford, Administrative
Secretary
Approved:
ne Chambers, City Manager
ITEM NO. 7b
DATE: June 4, 2008
AGENDA SUMMARY REPORT
SUBJECT: AWARD OF BID FOR THE PURCHASE OF SERVICES FROM ARROW
FENCING TO REPLACE/REPAIR DAMAGED FENCING AT RIVERSIDE PARK IN THE
AMOUNT OF $42,500 IN ACCORDANCE WITH FEMA PROJECT #92
During the 2006 New Year's Flood, Riverside Park sustained considerable damage
when floodwater from the Russian River spilled over it banks to the north of the facility.
As the floodwater flowed south through the facility, a number of structures and
amenities were damaged including approximately 1,840 feet of chain link fence.
After inspecting the facility, FEMA accepted the City's claim for damages to the
identified fence. The FEMA worksheet for Project #92 that contains the scope of this
damage is included for Council's review as Attachment #1.
In accordance with City Purchasing Policies, the Purchasing Division released a request
for bids to repair 380 feet of fence and replace 1,460 feet of fence at Riverside Park.
The City received three responses with Arrow Fencing submitting the low bid in the
amount of $42,500. A complete summary of bids is included as Attachment #2 for
review. The purchase will be funded by FEMA and charged to the 100.6001.250.000 -
FEMA 092 account (Park Division Contractual Services -Flood).
RECOMMENDED ACTION: Approve the award of bid for the purchase of services
from Arrow Fencing to replace/repair damaged fencing at Riverside Park in the
amount of $42,500 in accordance with FEMA Project #92.
ALTERNATIVE COUNCIL POLICY OPTIONS: Reject the award of bid to Arrow Fencing
and award to an alternate or remand to staff with further direction.
FUNDING:
Amount Budgeted Account Number Additional Funds Requested
$42,500 100.6001.250.000 (FEMA 092) N/A
Citizen Advised: N/A
Requested by: N/A
Prepared by: Sage Sangiacomo, Director of Community/General Services
Coordinated with: Jane Chambers, City Manager and Mary Horger, Purchasing
Supervisor
Attachments 1. FEMA Project Worksheet #92
APPROVED: '~~ n.~ CiC~~/~^--~`^---
Ja Chambers, City Manager
Attachment #1
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Attachment #
CITY OF UKIAH
300 SEMINARY AVENUE
UKIAH, CA 95482-5400
(707) 463-6213 (City Clerk's Office)
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ITEM NO. 7c
DATE: June 4, 2008
UKIAH CITY COUNCIL
AGENDA SUMMARY REPORT
SUBJECT: ADOPTION OF RESOLUTION (1) APPROVING APPLICATION AND CONTRACT
EXECUTION FOR FUNDING DOWNPAYMENT ASSISTANCE AND HOUSING REHABILITATION
FROM THE CALHOME PROGRAM AND AUTHORIZING EXECUTION OF GRANT AGREEMENT
AND ANY AMENDMENTS THERETO WITH THE STATE OF CALIFORNIA FOR THE PURPOSES
OF THIS GRANT; AND (2) AUTHORIZING CITY MANAGER TO NEGOTIATE AND EXECUTE
AGREEMENT WITH COMMUNITY DEVELOPMENT COMMISSION OF MENDOCINO COUNTY FOR
GRANT ADMINISTRATION.
SUMMARY: Council is requested to adopt a Resolution authorizing an application for
$900,000 in CalHome Program funds, not to exceed $480,000 for the First-Time Homebuyer
Mortgage Assistance Program and $420,000 for the Owner-Occupied Housing Rehabilitation
Assistance Program. It is estimated that 15 loans to assist low-income individuals in the City
of Ukiah with home purchase or repair could be funded by the CalHome allocation. The recent
decline in housing prices makes the mortgage assistance program particularly timely. The
2008 City of Ukiah Housing Conditions Survey also supports the need for housing
rehabilitation. The CalHome application is due by June 25, 2008. The maximum that can be
requested is $900,000.
Continued on pane 2.
RECOMMENDED ACTION: That the City Council (1) adopts a Resolution authorizing
submittal of application to California State Department of Housing and Community
Development funding downpayment assistance and housing rehabilitation from the CalHome
Program and authorizing execution of a grant agreement and any amendments thereto with
the State of California for the purposes of this grant; and (2) authorizing the City Manager to
negotiate and execute an agreement with the Community Development Commission of
Mendocino County for grant administration.
ALTERNATIVE COUNCIL POLICY OPTION: Decline to proceed, or modify application
Citizen Advised: Low and Moderate Income Housing Advisory Committee
Requested by: N/A
Prepared by: Pamela Townsend, Senior Planner
Coordinated with: Jane Campbell, City Manager, David Rapport, City Attorney and
Sage Sangiacomo, Director of Community /General Services
Department
Attachments: 1. Resolution
2. CalHome Program application (excluding attachments)
APPROVED: ~
Ja hambers, City Manager
Council is also requested to authorize the City Manager to negotiate a subrecipient Agreement
with Community Development Commission of Mendocino County (CDC) for grant
administration. A $1,500 grant preparation fee paid to CDC from the Ukiah Redevelopment
Agency Housing Set Aside funds, plus grant administration fees will be funded by the program,
if approved.
2
RESOLUTION NO. 2008-
ATTACHMENT 1 -~/
RESOLUTION OF THE UKIAH CITY COUNCIL AUTHORIZING THE SUBMITTAL OF AN
APPLICATION TO THE CALIFORNIA STATE DEPARTMENT OF HOUSING AND COMMUNITY
DEVELOPMENT FOR FUNDING UNDER THE CALHOME PROGRAM; THE EXECUTION OF A
STANDARD AGREEMENT IF SELECTED FOR SUCH FUNDING AND ANY AMENDMENTS
THERETO; AND ANY RELATED DOCUMENTS NECESSARY TO PARTICIPATE IN THE CALHOME
PROGRAM.
WHEREAS, The City of Ukiah, a political subdivision of the State of California, wishes to apply
for and receive an allocation of funds through the CalHome Program; and
WHEREAS, The California Department of Housing and Community Development (hereinafter
referred to as "HCD") has issued a Notice of Funding Availability ("NOFA") for the CalHome program
established by Chapter 84, Statutes of 2000 (SB 1656 Alarcon), and codified in Chapter 6
(commencing with Section 50650) of Part 2 of Division 31 of the Health and Safety Code (the "statute").
Pursuant to the statute, HCD is authorized to approve funding allocations utilizing monies made
available by the State Legislature to the CalHome program, subject to the terms and conditions of the
statute and the CalHome Program Regulations adopted by HCD in April 2004; and
WHEREAS, first time mortgage assistance and housing rehabilitation programs will implement
the General Plan Housing Element; and
WHEREAS, the City of Ukiah wishes to submit an application to obtain from HCD an allocation
of CalHome funds in the amount of $900,000.
NOW, THEREFORE, BE IT RESOLVED by the Ukiah City Council as follows:
SECTION 1: The City of Ukiah shall submit to HCD an application to participate in the CalHome
Program in response to the NOFA issued on April 18, 2008 which will request a funding allocation for
the following activities, located in the incorporated area of Ukiah:
First-Time Homebuyer Mortgage Assistance Program $480,000
Owner-Occupied Housing Rehabilitation Assistance Program $420,000
Total $900,000
SECTION 2: If the application for funding is approved, the City of Ukiah hereby agrees to use the
CalHome funds for eligible activities in the manner presented in the application as approved by HCD
and in accordance with program regulations cited above. It also may execute any and all other
instruments necessary or required by HCD for participation in the CalHome Program.
SECTION 3: The City Manager or designee is hereby authorized and directed to act on the City's
behalf in all matters pertaining to this application, the Standard Agreement, and all other documents
required by HCD for participation in the CalHome Program, and any amendments thereto.
SECTION 4: If the application is approved, the City Manager or designee is authorized to enter into
and sign the grant agreement and any amendments thereto with the State of California for the purposes
of this grant.
3
.~ Z
SECTION 5: The Executive Director or designee of the Community Development Commission of
Mendocino County is hereby authorized and directed to act on the City's behalf in all matters pertaining
to this application.
PASSED AND ADOPTED this 4th day of June, 2008, by the following roll call vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
Douglas F. Crane, Mayor
ATTEST:
nda Brown, City Clerk
4
Attachment # Z ~'/
2008-2009 CALHOME APPLICATION
GENERAL PROGRAM:
MORTGAGE ASSISTANCE ~
OWNER-OCCUPIED REHABILITATION
'D~,t4Fr
Submitted by:
City of Ukiah
300 Seminary Ave.
Ukiah, CA 95482
COPY
OF FULL APPLICATION
2-Z
CalHome Program
Application for General Program Funding NOFA
Mortgage Assistance *Owner-Occupied Rehabilitation
California Department of Housing and Community Development
Financial Assistance Division
P.O. Box 952054, Sacramento, CA 94252-2054
Or
1800 3`0 Street, MS 390-2
Sacramento, CA 95811 = y..
916-327-3646 -
This application, if approved for funding, will be a part of your Standard Agreement with the Department of
Housing and Community Development (HCD). In order to be considered for funding, all sections of this
application, including attachments and exhibits, must be complete and accurate. Application forms must not
be modified. No facsimiles, incomplete applications, or application revisions will be accepted prior to, or after
the application deadline. Applications must meet all eligibility requirements upon submission. Applications
containing material internal inconsistencies will not be rated and ranked. Use Exhibit A, Attachment Checklist,
as an aid in completing the application. HCD must receive in its office a complete original application in a three
ring binder no later than 5:00 P.M. Wednesday, June 25. 2008.
For purpose of this NOFA, this will be a Program NOFA which will include first-time homebuyer mortgage
assistance activities and owner-occupied activities. A separate CalHome Project NOFA to support the
development of new homeownership housing has been released separately.
Please note: applicants are eligible to apply for both a CalHome Program Grant and/or a CalHome Project
Grant. However, a household may have only one CalHome lien on it.
SECTION I. APPLICATION SUMMARY:
A. Name of Applicant: City of Ukiah
6. Applicant Address: 300 Seminary Avenue
City: Ukiah Zip Code: 95482
C. Chief Executive Name and Title: Jane Chambers City Manaoer _
D. Contact Person Name and Title: Cathleen Moller Economic Development Manager _
E. Phone Number: XXXXXXXX FAX: XXXXXXX E-Mail: cmollert~citvofukiah.com
F. Proposed Activity:
You may apply for one or two program activities, the aggregate amount of bath activities may not exceed the
maximum application amount, and the amount for any one activity may not be less than the minimum activity
amount, as specified in the NOFA. The maximum amount is $900,000 for most jurisdictions or 1.5 Million for
High Population Areas. Only apply for the amount that you know you can use. Recipients who do not use
at least 95% of their funds will be penalized in future funding rounds for not meeting performance goals.
Localities shall only be eligible to apply for an award of CalHome funds for a local program within its
jurisdictional boundaries. A nonprofit corporation may propose programs in a county or counties in which
they have operated a housing program within the past 4 years, or in a county or counties for which the
nonprofit corporation has an existing 523 technical assistance services agreement with the United States
Department of Agriculture.
CalHome General Program Funding Application 12006) 1 of 10
Z-3
Activity: Submit Appropriate No.of CalHome County or Counties of Census Tracts if
Attachment Number Assisted Units Activity Proposing 100% Rural
Pro osed Activi
1. FTHB Mortgage Assistance $ Mendocino
Pro ram
2.Owner-Occupied 7 Mendocino
Rehabilitation Pro ram
Total 15
` If your activity is located entirely within a rural census tract or non-metro county as defined in the CalHome
Program Regulations and you want to receive consideration for the rural set-aside, you must provide the census
tract or tracts or list the non-metro county information in the table above. If the proposed area is rural, applicants
must indicate census tract numbers in order to receive consideration under the rural set-aside. Projects in rural
census tracts must document that their project is located in a rural area. Follow the steps outlined below to
determine if your proposed project is located in a rural area, and to document this rural area status. Projects
located in the following counties do not have to provide documentation of their rural status, and will be
considered rural applicants:
Alpine, Amador, Calaveras, Colusa, Del Norte, Glenn, Humboldt, Inyo, Lake, Lassen, Mariposa, Mendocino,
Modoc, Mono, Nevada, Plumas, Sierra, Siskiyou, Tehama, Trinity and Tuolumne.
If your site is not located within one of the listed counties, below are two alternate ways to qualify:
Alternative 7: Rural Housing Services (RHS) Eligible Area -With an established address, go to the USDA
Rural Development website to qualify if the site is RHS-eligible. h>t~://www.rurdev.usda.gov/rhs/
Once on the website, look to the right hand side of this page and click on "Income and Property Eligibility". On
the page that follows, under "Property Eligibility", click on your project type (Multifamily) and follow the
instructions so that you may enter your project address. If your project is RHS-eligible, you will be able to print a
map indicating that the project is eligible. Submit this documentation with your application.
If your project is not listed as RHS eligible, or if you do not yet have a site address, go to Step 2.
Alternative 2, Step 1: Small City Status - Is your project located within or adjoining a city with a population of
40,000 or less that is not part of aCensus-designated urbanized area?
Go to the State Department of Finance website at
to verify the city's population estimate. If the city has a population of 40,000 or less, print the page of Table E-1
which indicates this, and go to Step 3. It the city is more than 40,000, STOP. Your project may not located in a
rural area. Proceed to Step 2 to confirm if your area is rural or not.
Step 2: Census Map - If the proposed project is located in an incorporated city of 40,000 or less, or in the
unincorporated area adjoining that small city, the project may be considered rural if the project's census tract is
not designated "as an urbanized area" or "part of an urbanized area."
a) Go to the Census Bureau's 2000 Census website at this location:
http://www. census. qov/main/www/cen2000. htm I
b) Under "Access Data by Geography" select the "street address" link (regardless of whether the project has an
established address).
c) On the subsequent screen, enter the project's address or that of another nearby property located within the
same census tract (as close to the project as possible). Select "Go" and additional information will display at the
bottom of the page.
d) Select "Census Tract" in the Geographies section of the enhanced screen and select "Map It."
CalHome General Program Funding Application (2008) 2 of ] 0
2-~
e) Print the census tract map provided and yourjurisdiction's population estimate from Table E-1, (see Step 1
above), and submit these two documents with the application. The map may show the census tract as "urban"
according to the legend provided with the map. However, the census tract will only be considered urban if the
map includes bold face type with a "UA" designation. If the map includes no such designation, or shows the
census tract as urban but has a "UC" designation, the census tract is still considered rural.
If you tried all three of these alternatives and the end result shows that your project is not classified as rural, but
you believe that it should be considered rural, or if you have other questions, problems, or concerns in
determining rural designation pursuant to the above process, please contact Christina DiFrancesco at (916) 322-
0918.
G. Proposed Grant Amount: '$900,000
If the grant request is over $900,000 (up to $1,500,000), the city, county or nonprofit will need to provide the
following: The name of the city or unincorporated areas of counties with a population of over 400,000. If a
County operates their programs in the small cities within the county as well as the unincorporated areas, we will
allow the aggregate population of the unincorporated areas plus these small cities to be combined for
determining the maximum award amount only where we have letters/resolutions from the included small cities
verifying the County's authority to operate with the cities. A list of cities and unincorporated areas of counties in
California with population over 400,000 is included in this application labeled Exhibit D. Please provide the
required documentation as Attachment 3.
H. Brief Description of Each Program Activity Applied for
Activity 1: First Time Homebuyer Mortgage Assistance Program
CalHome funds will be used to provide second mortgages to eligible low-income first time homebuvers in order
to achieve affordability. The program will be implemented in Ukiah, located in a county defined as rural for this
program (Mendocino County). Federal HOME funds will be used to provide third mortgages as necessary to
make the home affordable.
Activity 2: Owner-Occupied Rehabilitation Program
CalHome funds will be used to provide second mortgages to eligible low-income homeowners in order to make
necessary home repairs to address severe health and safety issues existing in Ukiah homes, while prioritizing
energy efficiency to make homes safe and to reduce energy costs.
SECTION 11. LEGISLATIVE REPRESENTATIVES:
A form is included in this application labeled Exhibit B. Please complete the information on
this form and attach as Attachment 5.
SECTION III. GOVERNING BOARD RESOLUTION:
Attach the resolution, duly executed by the governing board of the local public agency or
nonprofit corporation, granting authority to make an application to HCD for a funding
commitment from the CalHome Program. Label as Attachment 6 Governing Board
Resolution. Please review the sample resolution which is included in this application package
as Exhibit C. Be sure that the resolution authorizes a signatory for submittal of this
application and the resolution is an action of the governing body of the applicant. If someone
signs the application other than the person authorized in the resolution, submit evidence that
shows that the person signing has the authorization to sign. Such evidence could be in the
form of an ordinance or code, or an opinion from the applicant's legal counsel. Include such
authorization with Attachment 6.
CalHome General Program Funding Application (2008) 3 of 10
Y
2 ~'
SECTION IV. APPLICANT INFORMATION:
A. The applicant is a (check one):[x] City [ ]County [ ]City and County [ ]Nonprofit Corporation
1. If a Nonprofit Corporation, Submit copies of:
IRS approval of 501(c) (3) status: as Attachment 7a
Secretary of State Letter of Good Standing: as Attachment 7b
Articles of Incorporation: as Attachment 7c
Bylaws: as Attachment 7d
List of names of Board of Directors as Attachment 7e
Financial Statements (for the last 2 fiscal years, one of which must be must
be audited): as Attachment 7f
SECTION V. ACTIVITY ATTACHMENT:
Applicants must complete at least one attachment:
Attachment 1, First-Time Homebuyer Mortgage Assistance, or
Attachment 2, Owner-Occupied Rehabilitation Program
These attachments are part of this application. At least one must be completed and must be
included or the application will not be complete and will be ineligible for funding consideration.
CalHome General Program Funding Application (2008) A of 10
Z- ~
SECTION VI. APPLICANT CERTIFICATION AND COMMITMENT OF RESPONSIBILITY:
As the official designated by the governing body, I hereby certify that if approved by HCD for
a CalHome Program funding allocation, the City of Ukiah assumes the responsibilities
specified in the CalHome Program Regulations and certifies that:
A. It possesses the legal authority to apply for the allocation and to execute their
proposed program or project;
B. Be fore committing funds to a homebuyer/homeowner, it will evaluate the funding
eligibility in accordance with CalHome Program Regulations and will not invest any
more CalHome funds in combination with other governmental assistance than is
necessary to provide affordable housing;
C. The Applicant does not have any unresolved audit findings for prior HCD or
federally-funded housing or community development projects or programs.
D. There are no pending lawsuits that would impact the implementation of this
program or project.
E. It will comply with all statutes and regulations governing the CalHome Program.
F. The information, statements, and attachments contained in this application are, to
the best of my knowledge and belief, true and correct.
G. It has the ability to perform the duties for the activity(s) applied for in accordance
with Section 7718 of the CalHome Program Regulations.
I authorize the Department of Housing and Community Development to contact any agency,
whether or not named in this application, which may assist in determining the capability of the
Applicant. All information contained in this application is acknowledged to be public
information. (This certification must be signed by the person authorized in the Resolution)
*Signature:
Title: City Manager
Type Name: Jane Chambers Date:
*Must be signed by authorized signatory per the resolution.
CalHome General Program Funding Application (2008) 5 of 10
2-~
EXHIBIT A
Attachment Checklist
Please tab each attachment required by the application and place the attachments
behind the completed application in a three ring binder according to the corresponding
number listed below.
Check if
Included Att. No. Attachment Title
X 1 Program. First-time Homebuyer Mortgage Assistance Program
X Ex. 1-1 FTHB Histo and Ex erience Descri lion
X 2 Program: Owner-Occupied Rehabilitation Program
X Ex. 2-1 OOR Histo and Ex erience Descri lion
NA 3 Documentation regarding population over 400,000 for requesting funds over
$900,000 u to $1,500,000
X 4 Additional Documentation
X 4a Homebu er Education Plan
X 5 Le islative List
X 6 Copy of Resolution authorizing this application. As atime-saver, the
Resolution may also authorize execution of the contract and other
documents needed to rocess a loan
Bonus-A Green Build Self Certification
Bonus-B Universal Desi n Standards
NA Nonprofit corporations must provide the following information:
NA 7a IRS a royal of 501 c 3 status
NA 7b Copy of current certification of 501(c)(3) status with Secretary of State that is
less than one ear old
NA 7c Co of Articles of Incor oration
NA 7d Co of B laws
NA 7e List of officers and Board of overnin bod of A licant
NA 7f Financial Statements one of the last 2 ears must be audited
CalHome General Program Funding Application (2008) 6 of 10
Exhibit B
2-~
LEGISLATIVE REPRESENTATIVES
Indicate all Legislators who represent any portion of the proposed service area. If you have vacancies in your
legislative seats, please list your district number and district address.
A. Members of the State Assembly:
District number:
District number:
Name: Patty Berg Name: _
District District
Address: 50 D Street Suite 450 Address:
City: Santa Rosa City:
Zip Code: 95404 Zip Code:
B. Members of the State Senate:
District number: 2 _ District number
Name: Patricia Wiggins Name:
District District
Address: 200 S. School St. P.O. Box 785 Address:
City: Ukiah City:
Zip Code: 95482 Zip Code:
C. Members of the U.S. House of Representatives:
District number: 1 District number:
Name: Mike Thompson Name:
District District
Address: 430 N. Franklin St. P.O. Box 2208 Address:
City: Fort Bragg City:
Zip Code: 95482 Zip Code:
CalHome General Program Funding Application (2008) 7 of 10
CalHome Program Application Z ~
Attachment 1
First-Time Homebuyer Mortgage Assistance Program
This Application form is for homebuyer mortgage assistance to first-time homebuyers of new or existing
homes, or for purchase of existing homes to be rehabilitated by the homebuyer. An applicant may only apply
for funds under this attachment when it will be providing the services required in Section 7729 of the program
regulations.
SECTION 1. APPLICANT INFORMATION
Name: City of Ukiah
SECTION 11. FIRST-TIME HOMEBUYER PROGRAM EXPERIENCE
A. Provide the following information for each year of first-time homebuyer program operation for 12
consecutive months, by calendar year. Applicant organizations should only list those homebuyer
units for which they provided the mortgage assistance services.
YEAR PERMANENT FINANCING
FUNDING SOURCE(S) NO. OF PURCHASE
ESCROWS
UNDERWRITTEN
AND CLOSED AVERAGE AMOUNT OF ASSISTANCE
PROVIDED PER BUYER
2007
2006 CDBG, Local Agency financing 2 $170,000
2005
2004
2003
2002
2001
2000
1999
1998
B. For years 2004 through 2007, provide a narrative of applicant's history and experience with the
proposed activity, including evidence of program operation for each year listed: e.g., board
resolution authorizing the program; award letters; program financial pages from annual audit,
annual reports or other evidence that will demonstrate program operation. (Attach as Exhibit 1-1)
2005 CalHome General Pro~am Funding Application ~ t
Z-/ O
Exhibit 1-1
First-Time Homebuyer Mortgage Assistance Program
History and Experience Description
The City of Ukiah proposes the funding of a Downpayment Assistance Program (DAP) as part
of its First-Time Homebuyer Mortgage Assistance Program to assist eligible low and very low-
income people purchase homes in Ukiah. The Community Development Commission of
Mendocino County (CDC), which will be administering the proposed program for the City, has
been operating a DAP in the county since 1995. Housing education will also be provided by
CDC, which since 1998 has provided homebuying counseling to over 150 Mendocino County
residents.
The last time the City of Ukiah provided DAP loans to homebuyers was in 2006, when the City
used CDBG funds to make two $70,000 DAP loans to public housing tenants purchasing their
units through a public housing homeownership program. This program, created by the CDC,
made single-family public housing units available to TIG, LTIG, and ELTIG individuals. CDC is
implementing the second phase of this homeownership program in 2009, which will make an
additional five homes available to lower income Ukiah residents. Although CalHome funds will
not be used exclusively for this program, it is expected that the availability of these units
combined with limited affordable homeownership opportunities in Ukiah will make the demand
for CalHome DAP high.
At least eight homebuyers will be assisted with the 2008 CalHome funds, and all eight of these
will be TIG or LTIG households. We expect the average purchase price to be $223,000; the
average CalHome loan will be $60,000; the average Federal HOME loan will be $70,000; the
average owner contribution will be $6,700; and the average bank loan will be $83,000. Letters
of commitment from list banks . Given the rising cost of land and the lack of economies of
scale in rural housing construction, affordable housing new construction is not happening in
Ukiah without significant subsidies and thus cannot address the severe need for
homeownership opportunities for lower income families. Thus, CalHome funds are absolutely
necessary if the City of Ukiah is to be able to continue to provide affordable homeownership
opportunities for Power income households, while improving their financial situation through
equity and reducing the need for continued rental assistance.
Z-li
SECTION III. LOAN UNDERWRITING EXPERIENCE
A. For the years 2004 through 2007, the total number of homebuyer loans applicant has
underwritten and closed, which included preparation of loan documents and escrow
instructions. # 2
SECTION IV. LOAN SERVICING EXPERIENCE
A. For the years 2004 through 2007, the total number of homebuyer loans closed for which
the applicant was the named beneficiary on the loan documents. # 2
B. As of the CalHome NOFA issuance date, the total number of homeowner loans in the
applicant's portfolio. # 2
2
C. Number of loans identified in B, above that are being directly serviced by the applicant. #
D. Number of loans identified in B, above that are being serviced by a third party. # 0
E. As of the CalHome NOFA issuance date, the total number of homebuyer loans the
applicant is servicing for another entity. # 0
F. If there are zero loans identified in C, D and E, submit a narrative identifying how loans will be
serviced, how the servicing activities will be funded or provided and the procedures for
implementing loan servicing operations, In addition to the narrative, attach either: 1) a budget that
provides an identified source of financing, for a period of at least 5 years, for contracting loan
servicing with a third party who is in the business of loan servicing; 2) a commitment fetter from a
third party, who is in the business of loan servicing, willing to provide loan servicing at no cost to the
applicant; or 3) the resume of a current employee(s) of the applicant that describes the
employee(s}'s experience in homeowner loan servicing. (Attach as Exhibit 1-2)
SECTION V. PROGRAM TARGETING
A. Number of homebuyers to be assisted with this application for CalHome funds # 8
B. Program will be operated entirely within a federally defined Qualified Census Tractlsllocated
In AppendlX 8 In the tralnlnQ manual (ONLY MARK YES IF ALL HOMES TO BE ASSISTED WITH CALHOME FUNDS
SHALL BE LOCATED IN THE AREA/S) IDENTIFIED HERE1'.
Yes No X
Federally defined Qualified Census tracts} No.
C. Program will be operated
Yes
IN
No X
Y MARK YES IF ALL HOMES TO BE ASSISTED WITH
HEREJ:
Attach a redevelopment area map and indicate program location on the map. (Attach as Exhibit 1-
3)
D. Nonprofit corporations must list the county or counties in which the program will be operated.
county counties NA
2008 CalHome General Program Funding Application -2 -
2 -/~
E. Provide the data source used to project sales price: Mendocino County General Plan, Housing
Element Technical Appendix: page 2-23.
SECTION VI. FINANCING AND AFFORDABILITY
A. Proposed Permanent Financing (other than CalHome) (check all that apply):
B.
[X] Conventional [X] FHA [ X ] CaIHFA [X] USDA-Rural Development
[X] Federal HOME [ ]Redevelopment Agency [X] Other
Describe the financing structure, first mortgage and any subordinate financing in addition to
CalHnme that will finance the purchase of the nrooerties.
Source of Financin Pro osed Lien Position
Conventional, FHA, Ca1HFA, USDA 1
Federal HOME 3
Local Public Agency -CDC -Ind. Development Account (IDA) 4
Projected Average Housing Cost and Affordability:
1. Expected Average Sales Price, Less Homebuyer Equity: $223.000
2. Less Average CalHome Mortgage Assistance to be given: $60,000
3. Less Average Other Mortgage Assistance to be received, if any: $80,000
4. Average First Mortgage: $83,000
5. Estimated Monthly Payment on First Mortgage (PITT): $S08
6. Annual Income Needed to Support above Payment X4,320
(Based on the homebuyer paying 30% of gross annual income for PITT )
SECTION VII. CONTRIBUTED LABOR PROGRAMS - Self-Help, Volunteer Labor and Youth
Construction Training Labor.
Important Note: Only complete this section, if the applicant meets the two-year minimum experience
requirement for operation of a program, a minimum of 500 hours of onsite contributed construction labor
per assisted unit must be provided, and that financed purchase of homes involving this type of
construction or developed homes involving this type of construction and the entire program will be
restricted to units involving this type of construction.
A. Check if project involves any of the following types of contributed onsite construction labor:
1. Self-Help labor:
Yes
No. of hours of guaranteed self-help onsite construction labor per unit:
hrs
2. Volunteer labor: Yes No X
No. of hours of guaranteed volunteer onsite construction labor per unit: hrs
3. A youth construction skills training program: Yes No X
No X
20UR CalHome General Progam Funding Application - 3'
Z-~3
Mendocino County General Plan Housing Elemerit Technical Appendix
TABLE 2-25
REGIONAL MEDIAN HOME VALUES
Median Value Percent
County
1990
2000 Chan e
9
Glenn $67,400 $94,900 41%
Humboldt $88,000 $133,500 52%
Lake $93,300 $122,600 31%
Mendocino $123,900 $170,200 37°!0
Sonoma $201,400 $273,200 36%
Tehama $68,700 $103,000 50%
Trinity $81,800 $112,000 37%
Source: U.S. Census, 1990 and 2000.
Table 2-26 shows median home sales prices for 2002 in various areas of the County. Housing
prices in the County have continued to increase from 2000 Census figures. The most
expensive housing markets were located along the coast in resort locations such as Mendocino
and in Redwood Valley, while the northern area of the County had the least expensive sales
prices. The Town of Mendocino had the highest median sales price in 2002. The northern
inland area of the County is considerably less expensive than the rest of the County. Housing
markets in the southern inland areas varied depending on the region. Redwood Valley is one of
the most expensive housing markets in the inland areas, with a median home sales price of
$250,000, compared to the Willits or Hopland areas at $160,000 and $150,000 respectively.
TABLE 2-26
MEDIAN SALES PRICES BY AREA
MENDOCINO COUNTY
Area' Median Home Sales Price'
North County
Covelo $82,000
Laytonville $90,000
South Inland County
Hopland $150,000
Redwood Valley $250,000
Ukiah $223,000
Willits $160,000
Coastal Area
Fort Bragg $210,000
Gualala $230,000
Mendocino $480,000
Point Arena $150,000
Notes.
1. Areas based on U.S. Postal Zip Codes.
2. Sales, April 2002.
3. Sales, June 2001.
Source: Dataquick, October 2002.
Revised December 14, 2004 Page 2-23
Name of program:
Z-r~`
No. of hours of guaranteed youth construction training onsite construction labor per unit,
provided by participants age 16 to 24 years old only:
hrs
4. If the answer to A. 1, 2 or 3 above is es, indicate the minimum number of onsite
construction labor hours er unit to be provided by the homebuyer. _hrs
B. Describe the criteria for participation in your contributed labor program. (Attach as Exhibit 1-4)
C. Attach a copy of the agreement form used for the contributed labor program. (Attach as Exhibit 1-
4a)
D. Provide description of activities performed by contributed labor participants. (Attach as Exhibit 1-
4b)
E. Provide description of activities normally contracted out. (Attach as Exhibit 1-4c)
F. What percentage of total onsite construction labor per unit will be performed by contributed labor:
Please provide evidence of previous administration of the type of contributed labor program proposed
in this application. This could include, but not be limited to, the nonprofit corporation charter or a copy of
the board resolution authorizing the program supported by documentation of completed projects; or
copies of contracts with contributed labor participants. (Attach as Exhibit 1-4d)
SECTION VIII . HOMEBUYER EDUCATION
A. Does the applicant currently provide homebuyer education classes?
Yes No X
If not, describe arrangements for providing homebuyer education in Attachment 4-Additional
Documentation.
SECTION IX. BONUS POINTS -NEW POLICY OBJECTIVES
A. Targetincl energy efficient homeownership: Bonus points will be given in the scoring of
this application for applicants that use their mortgage assistance loans exclusively for
transactions where the units purchased are energy efficient. The Department is
encouraging the use of Green Building features. Applicants will self certify their activity on
Form 3A and confirm that items 2, 3, 4, 5, 6, 7, 10, 11, 12, & 13 are included in the units to
be constructed, and that at least two of the remaining items (1,8 & 9) will also be included
in the units to be constructed. (Attach as Bonus exhibit A)
Yes No X
B,
Bonus points will be given in the scoring of this application for applicants that use their
mortgage assistance loans exclusively for home purchase transactions where the units
purchased are developed or improved by meeting the following universal design standards:
2008 CalHome General Progam Funding Application -4 -
Z- %s
• Provide at least one no-step entrance with beveled threshold. This may
be at the front, side or back of the unit.
• Make doorways throughout the unit at least 32 inches wide and hallways
at least 36 inches clear width.
• Reinforce walls around the toilet, bathtub and shower stall in order that
grab bars may be added at a later time, if needed.
Install light switches and electrical controls no higher than 48 inches and
electrical plugs no lower than 15 inches above the floor.
• Install lever handles on all doors and plumbing fixtures.
• (Attach as Bonus Exhibit B)
Yes No X
2008 CalHome General Progam Funding Application . g .
Z -/~
Green Building Self-Certification Check List
Form 3A
The Department is encouraging the use of Green Building features. Anew bonus category has
been added to this NOFA to reward developers that use energy efficient products that will
enhance new units. Therefore, this new bonus opportunity has been developed and included in
this NOFA. Applicants must self certify that items 2, 3, 4, 5, 6, 7, 10, 11, 12, & 13 are included in
the units to be constructed, and that at least two of the remaining items (1,8 & 9) will also be
included in the units to be constructed.
Additionally, appliances that are customarily provided with the units, such as hot water heaters
and dishwashers, or heatinglcooling systems, should all meet the ENERGY STARS standards.
Current Requirement Applicant Certification
Check Off Column
Site
1. Use plant and tree species that require low Two of three of items
water use in sufficient quantities and install #t, 8, or s must be met
irrigation system using only low-flow drip, for Bonus consideration
bubblers, or low-flow sprinklers.
Materials and Resources
2. Use engineered lumber X
Beams and Headers
a Essential for Bonus
.
b. Wood I-Joists or web trusses for floors and consideration
ceilin s
3. Use Oriented Strand Board (OSB) Essential for Bonus X
a. Floor, Wall and Roof sheathin consideration
4. Provide effective air sealing. X
a. Seal sole plates. Essential for Bonus
b. Seal exterior penetrations at plumbing, consideration
electrical and other penetrations.
c. Seal top plate penetrations at plumbing,
electrical, cable and other penetrations.
d. Weather-strip doors and attic access
openings.
e. Seal penetrations in interior equipment
closets and rooms.
f. Seal around bathtub drain penetrations in
raised floors.
5. Install and flash windows in compliance with Essential for Bonus X
wlndOW installation fot00015. Consideration
6. Exterior Doors Essential for Bonus ~(
a. Insulated or solid core. consideration
b. Flush, paint or stain grade shall be metal
clad or have hardwood faces.
c. Factory primed on six sides with a one year
warrant .
7. Select durable non-combustible roofing X
materials which carry athree-year contractor Essential for Bonus
Consideration
installation guarantee.
Ener Efficient
8. Install ENERGY STAR® Ceiling Fans in Two oftnree of items X
living areas and all bedrooms; install a whole #1 ~ 8, or 9 must be met
house fan with insulated louvers; or install an for Bonus consideration
economizer.
9. Install ENERGY STAR® appliances in each Two of three of items X
#1, 8, or 9 must be met
2008 CalHOme General Progam Funding Application - 6 -
-~ ~
unit, including but not limited to; for Bonus consideration
a. Dishwashers
b. Refrigerators
c. Clothes washers
10. Install gas storage water heater with an X
Energy Factor (EF) of 0.62 or greater and a Essential for Bonus
capacity of at least 30 gallons for one- and two- consideration
bedroom units and 40 gallons for three-
bedroom units or lar er.
Water Efficienc
11. Use water saving fixtures or flow restrictors. X
a. Kitchen and Service Areas < 2 gallons per Essential for Bonus
minute (gpm). consideration
b. Bathroom Sinks < = 1.5 gallons per minute
(gPm)
c. Showers and Bathtubs < = 2.5 gallons per
minute m .
Indoor Environmental Qualit
12. Use Low-VOC paint and stain. X
a. Flat interior wall/ceiling paints & stains < Essential for Bonus
50gp1 VOCS. Consideration
b. Non-flat wall/ceiling paints & stains <150gp1
VOCs.
13. Floor coverings X
a. Light and medium traffic areas shall have vinyl Essential for Bonus
or linoleum at least 3/32" in thickness. consideration
b. Heavy traffic areas shall have vinyl or linoleum
at least 1/8" in thickness.
c. Carpet shall comply with U.S. Department of
Housing and Urban Development/Federal
Housing Administration UM 44C, or
alternatively, cork, bamboo, linoleum, or
hardwood floors shall be provided in all other
floor areas.
2008 CalHome General Program Funding Application _ ~ _
2 -~ ~
CalHome Program Application
Attachment II
Owner-Occupied Rehabilitation Program
This Application form is for rehabilitation of owner-occupied homes. An applicant may only apply for funds
under this attachment when it will be providing the services required in Section 7733 and Section 7735 of the
program regulations.
SECTION I. APPLICANT INFORMATION
Name:
SECTION II.OWNER-OCCUPIED REHABILITATION PROGRAM EXPERIENCE
A. Provide the following information for each year of owner-occupied rehabilitation program operation
for 12 consecutive months, by calendar year. Applicant organizations should only list those
rehabilitated units for which they provided the rehabilitation services including loan underwriting and
escrow closing.
YEAR FUNDING SOURCEIS) NO. OF HOME
REHABILITATIONS
COMPLETED NO. OF ESCROWS
CLOSED BY APPLICANT
ORGANIZATION AVERAGE AMOUNT OF
ASSISTANCE PROVIDED
PER OWNER
2007
2006
2005
2004
2003
2002 I(~
1 .
2001
2000
1999
1998
B. For years 2004 through 20067, provide a narrative of applicant's history and experience with the
proposed activity, including evidence of program operation for each year listed: e.g., board
resolution authorizing the program; award letters; program financial pages from annual audit,
annual reports or other evidence that will demonstrate program operation. (Attach as Exhibit 2-1)
2008 CalHome General Program Funding Application ' 8 -
z -~ y
Exhibit 2-1
Owner Occupied Rehabilitation Program
History and Experience Description
The City of Ukiah proposes funding of a Housing Rehabilitation Program for single-family
owner-occupied units to assist targeted income group households by providing necessary
repairs to make their homes safe and sanitary. Due to recent depreciation of sales prices and
limited new homeownership opportunities, few people are selling their homes. There is also a
lack of new development, driven both by restricted build-out potential in the City and the dire
state of the housing credit market. In addition, given the City's aged housing, many homes lack
energy efficient insulation, and/or have poor heating/cooling systems or inadequate plumbing.
This, combined with rising energy costs, is creating extreme hardships for low income
households, resulting in them becoming unable to keep their homes in safe and sanitary
condition. Living in these substandard conditions poses an imminent threat to the health,
safety, and well-being of targeted income group households.
The proposed Housing Rehabilitation Program will provide financing in the form of Below Market
Interest Rate loans to homeowners based on their ability to pay. The housing rehab program
will address severe health and safety issues existing in Ukiah homes, while prioritizing energy
efficiency to make homes safe and to reduce energy costs. Through the financing provided, the
City can create safe, sanitary and energy-efficient homes in a manner affordable to residents.
The Community Development Commission of Mendocino County (CDC) will administer the
proposed rehab program for the City of Ukiah through its Memorandum of Understanding. CDC
has been administering Housing Rehab programs in Mendocino County since the 1970s, and
still administers the County of Mendocino's Housing Rehab Program funded through CDBG
Program Income. CDC is currently implementing a CDBG Program Income funded
Rehabilitation that will lead to the reconstruction of 25 units of affordable rental housing.
The 2008 City of Ukiah Housing Conditions Survey stated that renovation, rehabilitation and
maintenance of the existing housing stock should be a key component of the City's housing plan
(pg. 36). The proposed Housing Rehabilitation program would finance rehabilitation that
addresses the seriousness of this substandard state of housing by creating safe, sanitary,
energy-efficient, and quality affordable housing for targeted income group households.
SECTION III. LOAN UNDERWRITING EXPERIENCE 2- Z O
A. For the years 20034 through 2007, the total number of homeowner rehabilitation loans
applicant has underwritten and closed, which included preparation of loan documents and
escrow instructions. #
SECTION IV. LOAN SERVICING EXPERIENCE
A. For the years 2004 through 2007, the total number of all types of homeowner rehabilitatior
loans closed for which the applicant was the named beneficiary on the loan documents. #
B. As of the CalHome NOFA issuance date, the total number of homeowner rehabilitation
loans in the applicant's portfolio. #
C. Number of loans identified in B. above that are being directly serviced by the applicant. #
D. Number of loans identified in B. above that are being serviced by a third party. ~
E. As of the CalHome NOFA issuance date, the total number of homeowner loans the
applicant is servicing for another entity. #
F. If there are zero loans identified in C, D and E, submit a narrative identifying how loans will be
serviced, how the servicing activities will be funded or provided and the procedures for
implementing loan servicing operations. In addition to the narrative, attach either: 1) a budget that
provides an identified source of financing, for a period of at least 5 years, for contracting loan
servicing with a third party who is in the business of loan servicing; 2) a commitment letter from a
third party, who is in the business of loan servicing, willing to provide loan servicing at no cost to the
applicant; or 3) the resume of a current employee(s) of the applicant that describes the
employee(s)'s experience in homeowner loan servicing. (Attach as Exhibit 2-2)
SECTION V. PROGRAM TARGETING
A. Number of homeowners to be assisted with this application for CalHome funds #7
B. Program will be operated entirely within a federally defined Qualified Census Tract(s) (ONLY
MARK YES IF ALL HOMES TO BE ASSISTED WITH CALHOME FUNDS SHALL BE LOCATED IN THE AREA(S) IDENTIFIED HERE):
Yes
No X
Federally defined Qualified Census tract(s) No.
C. Program will be operated
SHALL BE LOCATED IN THE
Yes No ~
Y MARK YES IF ALL HOMES TO BE ASSISTED WITH
HERE):
Attach a redevelopment area map and indicate program location on the map. (Attach as Exhibit 2-
3)
D. Nonprofit corporations must list the county or counties in which the program will be operated.
County/counties
2008 CalHome General Program Funding Application - 9
2_Z~
SECTION VII. FINANCING
A. Proposed Financing (other than CalHome) (check all that apply):
[ ]Federal HOME [ ]Redevelopment Agency [ ]Other
Describe the financing structure for any subordinate financing to be provided in addition to the
CalHome loan. Do not list the CalHome loan:
*Note: Assume the existence of a first mortgage.
2008 CalHome General Program Funding Application - IO -
ITEM NO. ~a
DATE: June 4 2008
AGENDA SUMMARY REPORT
SUBJECT: APPROVAL OF NOTICE OF COMPLETION FOR 2002 STIP
ARTERIAL/COLLECTOR REHABILITATION, SPECIFICATION NO. 07-03
SUMMARY: Funding for this project was as follows:
STIP Funds: $665,927.45
The City Council awarded the contract on December 5, 2007 to North Bay Construction
Inc. of Petaluma, California (contractor) in the amount of $418,270.35. The work of the
contract was completed by the contractor in substantial conformance with the approved
plans and specifications on May 6, 2008. The final contract cost, based on actual
quantities constructed and the approved change orders, is $665,927.45. Final payment of
the retention will be made to the contractor after 35 days from the date the Notice of
Completion is filed with the County Recorder.
RECOMMENDED ACTION: 1. Accept the work as complete; 2. Direct the City Clerk to file
the Notice of Completion with the County Recorder for the 2002 STIP Arterial/Collector
Rehabilitation, Specification No. 07-03
ALTERNATIVE COUNCIL POLICY OPTIONS: None.
Citizen Advised: N/A
Requested by: Tim Eriksen, Director of Public Works /City Engineer ~
Prepared by: Alan Hasty, Assistant Engineer -~`,~
Coordinated with: Jane Chambers, City Manager
Attachments: 1. Notice of Completion
n ~ ~
APPROVED: ~r ~
J Chambers, City Manager
AG-N OC-Spec-07-03.SUM.d oc
Please return to:
CITY OF UKIAH
300 Seminary Avenue
Ukiah, California 95482-5400
1707) 463-6200
NOTICE fS HEREBY GIVEN:
Attachment # __
NOTICE OF COMPLETION
That the real property described is owned by the following whose address is: Citv of Ukiah, a Municipal
Corporation, 300 Seminarv Avenue, Ukiah. California 95482-5400
2. That the nature of the title to the 2002 STIP Arterial/Collector Rehabilitation. Specification No. 07-03 of all
said owners is that of fee simple.
3. That on the 6th day of Mav 2008, the Contract work for this project was actually completed.
4. That the name and address of the Contractor is North Bav Construction, Inc, 431 Pavran St., PO Box
6004, Petaluma, California, 94953.
5. That the real property herein referred tc is situated in the County of Mendocino, State of California, and
is described as follows: City-owned orooerty identified as various streets within the Citv of Ukiah
City Council Approval CITY OF UKIAH, a Municipal Corporation
By:
Date Linda Brown, City Clerk Date
State of California
County of Mendocino
On
Date
personally appeared
Namels) of Signerlsl
^ personally known to me
^ (or proved to me on the basis of satisfactory evidence)
to be the person(sl whose name(sl is/are subscribed to the within instrument and acknowledged to me that
he/she/they executed the same in his/her/their authorized capacityliesl, and that by his/her/their signaturelsl on
the instrument the person(sl, or the entity upon behalf of which the personlsl acted, executed the instrument.
WITNESS my hand and official seal.
before me,
Name and Title of Officer (e.g. "Jane Doe, Notary Public")
Place Notary Seal Above
Signature of Notary Public
ITEM NO. 7e
DATE: June 4, 2008
AGENDA SUMMARY REPORT
SUBJECT: APPROVAL OF NOTICE OF
STREET REHABILITATION,
AUTHORIZATION OF BUDGE
COMPLETION FOR 2002 STIP LOCAL
SPECIFICATION NO. 07-04 AND
T AMENDMENT
SUMMARY: The City Council awarded the contract on December 5, 2007 to North Bay
Construction Inc. of Petaluma, California (contractor) in the amount of $186,081.71. The
work of the contract was completed by the contractor in substantial conformance with the
approved plans and specifications on May 6, 2008. The final contract cost, based on
actual quantities constructed and the approved change orders, is $266,367.07. Final
payment of the retention will be made to the contractor after 35 days from the date the
Notice of Completion is filed with the County Recorder. Since the final contract exceeds
the State Transportation Improvement Program (STIP) reimbursable amount of
$252,000.00, a budget amendment is required. Staff recommends a budget amendment
from Fund 342 Traffic Congestion Relief Program (TCRP) fund balance in the amount of
$3,458.00 and from Gas Tax Fund 2106 fund balance in the amount of $10,909.07
RECOMMENDED ACTION: 1. Accept the work as complete; 2. Authorize Budget
Amendment transferring $3,458.00 from Fund 342 TCRP, and $10,909.07 from Fund 300
Gas Tax Fund 2106 to Account Number 330.9810.250.000; 3. Direct the City Clerk to file
the Notice of Completion with the County Recorder for the 2002 STIP Local Street
Rehabilitation, Specification No. 07-04
ALTERNATIVE COUNCIL POLICY OPTIONS: None
FUNDING: From To Additional
Amount Budgeted Acct. No. Acct. No. Funds Requested
342 TCRP Fund Balance 330.9810.250.000 $ 3,458.00
300 Gas Tax Fund 2106 330.9810.250.000 $10,909.07
Fund Balance
Citizen Advised: N/A
Requested by: Tim Eriksen, Director of Public Works /City Engineer
Prepared by: Alan Hasty, Assistant EngineerC/l
Coordinated with: Jane Chambers, City Manager
Attachments: 1. Notice of Completion
APPROVED:
Jan hambers, City Manager
AG-NOC-Spec-07-04.SU .doc
Please return to:
CITY OF UKIAH
300 Seminary Avenue
Ukiah, California 95482-5400
(7071 463-6200
NOTICE IS HEREBY GIVEN:
NOTICE OF COMPLETION
1 . That the real property described is owned by the following whose address is: Citv of Ukiah, a Municipal
Corporation 300 Seminary Avenue Ukiah, California 95482-5400
2. That the nature of the title to the 2002 STIP Local Street Rehabilitation Specification No. 07-04 of all said
owners is that of fee simple.
3. That on the 6th day of Mav 2008, the Contract work for this project was actually completed.
4. That the name and address of the Contractor is North Bav Construction Inc 431 Pavran St., PO Box
6004 Petaluma, California. 94953.
5. That the real property herein referred to is situated in the County of Mendocino, State of California, and
is described as follows: City-owned property identified as various streets within the City of Ukiah.
City Council Approval CITY OF UKIAH, a Municipal Corporation
By: _
Date
State of California
County of Mendocino
On before me,
Date
personally appeared
Namelsl of Signerls)
^ personally known to me
^ (or proved to me on the basis of satisfactory evidence)
to be the personls) whose namelsl is/are subscribed to the within instrument and acknowledged to me that
he/she/they executed the same in his/her/their authorized capacityliesl, and that by his/her/their signaturelsl on
the instrument the person(sl, or the entity upon behalf of which the personls) acted, executed the instrument.
WITNESS my hand and official seal.
Linda Brown, City Clerk
Name and Title
Attachment # 1
uate
(e.g. "Jane Doe, Notary Public")
Place Notary Seal Above
Signature of Notary Public
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ITEM NO: 9a
DATE: June 4, 2008
AGENDA SUMMARY REPORT
SUBJECT: APPROVAL OF APPLICATION TO PARTIALLY DEMOLISH A STRUCTURE OVER 50
YEARS OLD LOCATED AT 304 SOUTH SPRING STREET
SUMMARY: The owner of the property located at 304 South Spring Street has applied for a Demolition
Permit to demolish a portion of the single family residence on the properly. The structure was originally
built in 1882 and is included in the City's Architectural and Historical Resources Inventory Report. The
structure is over 50 years old, and therefore, according to the Ukiah City Code (UCC), the City Council
must conduct a public hearing to review and consider the historical and architectural significance of the
structure.
The project involves the removal of the dilapidated front and back porches of the structure; replacement
of the front porch; and the construction of a small enclosed addition where the back porch was located.
The property owner has indicated his intension to design the project and use similar materials, as
feasible, to match the existing historic appearance of the residence.
On April 24, 2008, the City Demolition Permit Review Committee considered the application and
Historica/ Profi/e prepared by Chairperson Judy Pruden, unanimously found that while the structure is
historically significant, the partial demolition and rehabilitation project would not have an adverse impact
on the historic character of the residence. It found further that the project would rehabilitate and
restore the historic house and therefore the partial demolition permit should be issued.
(continued on page 2)
RECOMMENDED ACTION: 1) Conduct a public hearing; 2) Find that while the residence is historically
significant, the partial demolition and renovation would not adversely affect its historic character; and 3)
Approve the partial Demolition Permit for the project located at 304 South Spring Street.
ALTERNATIVE COUNCIL POLICY OPTION: Do not approve the Demolition Permit, and provide
direction to staff as to the structure's future disposition.
Citizen Advised: Noticed according to the requirements of the Ukiah City Code
Requested by: Thomas Winters, Property Owner
Prepared by: Charley Stump, Director of Planning and Community Development
Coordinated with: Jane Chambers, City Manager and David Rapport, City Attorney
Attachments:
1. Location Map
2. Historical Profile (Pruden)
3. Memorandums from David Willoughby, Building Inspector, and Committee member
Vincent
4. Ukiah Municipal Code Section 3016
5. Demolition Permit Review Committee Minutes, Dated April 24, 2008
APPROVED:
]an ambers, City Manager
A number of suggestions were made to the applicant regarding design and materials that would help to
maintain or enhance the historic character of the residence. At the Demolition Permit Review Committee
meeting, the applicant indicated that in order to maintain the character of the structure, he would
incorporate some of the suggestions such as using tongue and groove flooring for the porch.
Definition of the Term "Demolition" - In the past, projects involving the partial demolition of historic
structures were not considered by the Demolition Permit Review Committee or City Council because
Section 3016 of the City Code did not contain a definition of the term "Demolition." Section 3016
addressed the complete demolition of structures. However, Section 3016 was recently amended to add
a definition of the term "Demolition."
'7he terms 'demo/ish" or 'demo/ition'; as used in this section, sha// mean: I) the tearing down of al/ or part of a
building or 2) the cumulative a/teration of a building pursuant to one or more bui/ding permits issued over a five
(5) year period, where filly percent (50°O/o) or more of the structural or exterior components of the bui/ding are
removed or replaced. "
The proposed project involves the tearing down of all or part of a building and therefore is considered a
demolition project. This is why it was considered by the Demolition Permit Review Committee and is
before the City Council.
Staff Recommendation: 1) Conduct a public hearing; 2) Find that while the residence is historically
significant, the partial demolition and renovation would not adversely affect its historic character; and 3)
Approve the partial Demolition Permit for the project located at 304 South Spring Street
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Thomas Winters Property
304 South Spring Street
Attochment #
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Attachment # 2-
MEMORANDUM
DATE: April 9, 2008
TO: Charley Stump, Director of Planning
FROM: Judy Pruden, Chair
Demolition Permit Review Committee
RE: 304 S. Spring Street
Partial Demolition Application
304 South Spring is one of the oldest houses on the Westside. It was built in
1882 and is in the City's Historical Inventory. The two-story and the one-story are
the original structure. The exterior has most of its original siding, some original 6
over 6 windows, an original entry and door. All original materials should be
retained.
Storm windows, which are made here locally, can be placed over the original
windows and have a higher R-factor than new windows. Insulation of the exterior
walls can be done from the interior.
The interior has been remodeled several times and very little original materials
remain, so not much historical character will be lost with the proposed new
changes. The new windows should be chosen to replicate the older 6 over 6 and
should be a sash style in a size close to the original openings. The original back
porch is gone. The proposed enclosing of this porch area will not significantly
impact the historical character. Placing the structure on a foundation will extend
and protect the remaining life of the structure. The kitchen extension on the south
end is a later addition. However, adding a porch system to the south side does
mitigate the impact to the faQade. The porches when are rebuilt should have hip
roofs. The flooring needs to be tongue and groove placed perpendicular to the
exterior walls with a slant to shed water. The porch posts were a full 4 x 4 with
chamfered edges. There is a''/z-foot post on the front porch with the original style.
A similar style post can be easily replicated out of new 6 x 6 redwood materials.
In addition, the 1984 picture shows and describes roof returns in the history
inventory. These should be rebuilt.
813 West Perkins Street is very close in its exterior design to 304 South Spring
Street and would give the owner a good idea as to what awell-done rehabilitation
would look like. The more original the structure, the greater the resale value, as
much as 20 percent greater for rehabilitation and 40 percent for restoration. The
simple clean line of the vernacular farmhouse makes it an ideal candidate for
sensitive rehabilitation.
Attachment # 3 ~ I
MEMORANDUM
TO: Demolition Permit Review Committee
FROM: David Willoughby, Building Offici
DATE: April 7, 2008
SUBJECT: 304 S. Spring St.
On Apri17, 2008 I reviewed the Demolition Permit application materials and performed a
site view. It appears that the original structure was the 2 story portion of the dwelling. At
some point the single story portion was added and at a later date another addition was
made to the single story including the front and back porch. Looking at the assessors
records it is not clear when these additions were built, however, it appears that all of the
afore mentioned additions were present in 1955. The address file only contains permits
beginning in 1976. The present condition of the home is fair with the ability to
rehabilitate.
Review of the Ukiah Architectural and Historical Resources Inventory Report showed
that the house is listed in the California State Inventory.
ATTACHMENTS:
1. Demolition Permit Application Materials.
Attachment # 3 ^ ~
DATE: Apri123, 2008
TO: Chazley Stump, Judy Pruden, David Willoughby and Tim E. Eriksen
FROM: Roger Vincent
RE: 304 S. Spring Street
From adrive-by look at this house, review of the reports by Judy Pruden and David
Willoughby and a quick review of the submitted plans, I have two comments to offer.
The idea of keeping the original windows for historic reasons seems to me to be an
unreasonable request. The owner would first have to rehabilitate the windows to working
condition, add operable storm windows and screens in order to get fresh air from outside.
I wonder if this system would meet the California Energy Codes. I feel that new
replacement windows that match the style of the existing windows would be a better
solution for the homeowner.
The second item that I noticed was that the foundation plan indicates that the foundation
under the kitchen is to be built for a future "two story condition". I suspect that adding a
second story over the existing single story room might take away from the historic value
of the structure. I think that we should be made aware of the owner's intentions at this
time.
3016: MODIFICATIONS TO THE CALIFORNIA BUILDING CODE: Pag~o33'
Attachment # _ ~ ~~
3016: MODIFICATIONS TO THE CALIFORNIA BUILDING CODE:
A.The section of the California building code, relating to applications for building permits is
modified to require in an application to demolish a building, the date when the building was
first constructed, if known. The terms "demolish" or "demolition", as used in this section,
shall mean: 1) the tearing down of all or part of a building or 2) the cumulative alteration of
a building pursuant to one or more building permits issued over a five (5) year period,
where fifty percent (50°!°) or more of the structural or exterior components of the building
are removed or replaced. The review required by this section shall occur with the
application for the permit that: 1) results in the tearing down of all or part of the building or
2) authorizes the cumulative alteration of the building that equals or exceeds the specified
percentage.
B.The section of the California building code, relating to the issuance of a building permit, is
modified to require that, as to buildings constructed fifty (50) years or more prior to the date
of application, the director of planning or his/her designee shall determine whether:
1. The building is an accessory building such as, but not limited to, a garage, storage shed,
or carport, whether attached or detached to a main building; except that certain accessory
buildings, such as carriage houses, which are presumed to have historic or architectural
significance shall be subject to further review as provided in subsection D of this section,
unless the building is subject to demolition under subsection B2 of this section.
2. Immediate demolition of the building is necessary to protect the public health or safety
and the failure to immediately demolish the building would constitute a serious threat to the
public health or safety.
C.If subsection B1 or B2 of this section applies to the building, no further review shall be
required under this section and the permit shall be issued in accordance with the provisions
of the California building code.
D.If the planning director finds that neither of the exceptions in subsection B1 or 62 of this
section applies to the building, a building permit to demolish a building shall be subject to
further review in accordance with this section. The planning director shall transmit the
proposal to the demolition review committee, or other official reviewing body established by
the city council, for review, comment, and a recommendation to the city council. Once the
demolition review committee formulates a recommendation concerning the disposition of
the proposed permit, the planning director shall schedule and duly notice the matter for a
public hearing and decision by the city council. The public noticing shall indicate the day,
time, place, and purpose of the public hearing, and how additional information about the
subject matter can be obtained. The public noticing shall be accomplished in the following
manner:
1. Publication in a newspaper of general circulation in the city at least ten (10) days prior to
the hearing.
2. Mailing or delivery at least ten (10) days prior to the hearing to the owner(s) of the
subject property, or his/her agent, and to the project applicant, if the applicant is not the
owner.
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3016: MODIFICATIONS TO THE CALIFORNIA BUILDING CODE: 5'
Attachment # 4 _ ~-
3. First class mail notice to all owners (as shown on the latest available Mendocino County
tax assessor's equalized assessment roll) of property within three hundred feet (300') of the
subject property.
E.In reviewing proposed permits, and formulating recommendations to the city council, the
demolition review committee shall consider any information provided during the meeting,
and shall use the following criteria. The structure:
1. Has a special or particular quality such as oldest, best example, largest, or last surviving
example of its kind; or
2. Exemplifies or reflects special elements of the city's cultural, social, economic, political,
aesthetic, or architectural history; or
3. Is strongly identified with persons or events significant in local, state, or national history.
F.If the demolition review committee finds that any of the criteria listed in subsection E of this
section apply to the building proposed for demolition, it shall recommend denial of the
permit to the city.
G.1. The city council shall conduct a public hearing pursuant to subsection D of this section to
consider the recommendation of the demolition review committee, and to determine if any
of the criteria listed in subsection E of this section apply to the building proposed for
demolition. If the city council determines that any one of the criteria applies, it shall make a
corresponding finding to that effect.
2. At the hearing, the applicant shall have the opportunity to present evidence that a viable
market does not exist for the building, taking into account the condition of the building, the
probable cost to put the building into marketable condition, and the uses of the property
allowed under existing or probable future zoning regulations. The city council shall consider
such evidence offered by the applicant and any other information presented at the meeting
by any interested party or by staff, to determine whether or not a viable market exists.
"Viable market" means that it is reasonably likely that the building could be sold within a
commercially reasonable period of time for more than the seller would be required to invest
in the purchase of the property and preparing the property for sale, or that the property
could produce a reasonable return on the amount of money it would take to purchase the
property and prepare the building for income producing purposes. "Reasonable return"
means the average rate of return on real estate investments in the Ukiah Valley.
3. If the city council determines that a viable market exists:
a. It shall so notify the building official who shall not issue the permit. The city council
shall determine whether a viable market exists based on substantial evidence presented
at the hearing, or, it may assume that a viable market exists, if the applicant fails to
present substantial evidence that a viable market does not exist;
b. Not more than once within any twelve (12) month period, the applicant may submit a
new application for a permit and the city council may reconsider whether a viable market
exists:
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3016: MODIFICATIONS TO THE CALIFORNIA BUILDING CODE: Rege~ef=s'
F~ttc~chment # 4 - 3
(1) Upon a showing by the applicant that market conditions have changed; or
(2) Based upon new information that in the exercise of reasonable diligence the
applicant could not have produced at the first hearing.
4. If the city council determines, based on substantial evidence, that a viable market does
not exist, the issuance of the permit shall be stayed for a period of ninety (90) days.
a. During that ninety (90) day period, the city shall do the following:
(1 }Determine whether other alternatives to demolition exist, which are acceptable to
the applicant, that would preserve the historic, architectural or cultural significance of
the building;
(2) Determine whether funds are available from any private source for the acquisition
and preservation of the building through a negotiated purchase on terms acceptable to
the applicant; or
(3) If sufficient funds are available from any private source and a negotiated purchase
is not possible, determine whether to acquire the building through eminent domain.
b. If within the ninety (90}days, the city does not reach agreement with the applicant or
commence acquisition of the building, the building official may issue the permit in
accordance with the provisions of the California building code.
c. If within the ninety (90) day period, the city either: 1) reaches agreement with the
applicant or 2) commences acquisition of the building, the building official shall not issue
the permit.
d. However, the building official shall continue to process the application for the permit in
accordance with the California building code, if the city and the applicant terminate their
agreement or the city fails to diligently pursue or abandons acquisition of the building.
e. The city manager or his/her designee shall inform the building official whenever the
city and the applicant terminate their agreement or the city fails to diligently pursue or
abandons acquisition of the building.
f. If the building official has issued a demolition permit under this subsection and the
permittee applies to extend the permit an additional one hundred eighty (180) days in
accordance with the applicable provisions of the California building code then in effect,
the building official shall refer the application to the city manager for an initial
determination as to whether market conditions have changed. The city manager shall
make the determination within ten (10) days after the application is referred by the
building official. If the city manager determines that market conditions may have changed
and that a viable market may exist for the property, he or she shall schedule the matter
for a hearing before the city council to be noticed and conducted in accordance with
subsection D of this section and this subsection G. However, at the hearing the city shall
have the burden of proving by a preponderance of the evidence that market conditions
have changed and a viable market exists. If the city manager determines that market
conditions have not changed, he or she shall so notify the building official and the
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3016: MODIFICATIONS TO THE CALIFORNIA BUILDING CODE: :~~°rs-
applicant. Upon such notification, the building official shall further process the application
to extend the term of the permit in accordance with the requirements of the California
building code then in effect. If the city council conducts a hearing upon referral by the city
manager, the city clerk shall provide written notification to the building official and the
applicant of the city council decision. If the city council decides that a viable market
exists, the building official shall not issue the permit, but the provisions of subsection Gab
of this section shalt apply. If the city council decides that a viable market does not exist,
the building official immediately shall proceed to further process the application in
accordance with the applicable provisions of the California building code then in effect.
5. "Diligently pursue acquisition" means taking all steps within the time required by law to
acquire the building by eminent domain.
6. References to "applicant" herein shall include the building owner.
H.The planning director shall provide a written notice of the city council determination to the
applicant. The written notification shall be mailed or hand delivered within five (5) days from
the date of the city council's decision. The notice shall include the finding(s) and decision
made by the city council and a copy of this section,
I.The applicant for a permit for a building determined to have historic, architectural or cultural
significance shall salvage the building materials for reuse to the maximum extent feasible,
and shall ensure that upon completion of the demolition, the site is left in a safe,
presentable, and clutter free condition.
J.1. Grounds For Reconsideration: The city council may reconsider a decision under this
section within sixty (60) calendar days from the date the decision was made, if information
that may have materially affected the decision was: a) misrepresented by the applicant, or
b) not disclosed by the applicant, if the applicant knew or should have known that the
information may have affected the city council decision. "Information" as used herein
means matters of fact or law.
A decision may not be reconsidered, if all three (3) of the following have occurred: The
permit: a) has been issued, b) did not at the time it was issued violate any provision of the
California building code, as adopted by the city, or any other city ordinance or state or
federal law, and c) the permittee has commenced demolition in good faith reliance on the
permit.
2. Procedure On Reconsideration: Reconsideration of a decision under this section may be
placed on the agenda for a regular city council meeting by any member of the city council
who voted in favor of the original decision. Notice of any meeting where reconsideration is
on the agenda shall be provided in accordance with subsection D of this section. If already
issued, the permit shall be suspended from the date that an eligible city council member
requests that the matter be placed on the agenda and until the city council makes a final
decision upon reconsideration. The building official shall notify the applicant in writing of the
permit suspension. At the meeting, the city council shall determine, based on evidence
provided to the city prior to or during the meeting, whether reconsideration is permitted
under subsection J1 of this section. Any motion to reconsider the decision shall contain
findings supported by substantial evidence. If upon reconsideration the city council makes a
different decision, the city clerk shall provide notice of that decision to the building official
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3016: MODIFICATIONS TO THE CALIFORNIA BUILDING CODE: Page-3-e€3~
%i~?f;t hrti:3ttt J~ ¢' ~
and the applicanUpermittee within five (5) working days after the decision is made. If, upon
reconsideration, the city council determines that a building has historic, architectural, or
cultural significance, and the building official has issued a permit based on the previous
decision, the building official shall revoke the permit. If the previously issued permit has
expired, the building official shall deny an application for a new permit, unless the permit is
issued in accordance with subsection G4 of this section. (Ord. 838, §1, adopted 1984; Ord.
927, §1, adopted 1992; Ord. 1014, §1, adopted 1998; Ord. 1103, §1, adopted 2007)
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Attachment # `/ r(
DEMOLITION PERMIT REVIEW
COMMITTEE MEETING
April 24, 2008
MEMBERS PRESENT
Charley Stump, Acting Chair
Roger Vincent
Tim Eriksen
David Willoughby
OTHERS PRESENT
Keith Winters
MEMBERS ABSENT
Judy Pruden, Chair
STAFF PRESENT
Cathy Elawadly, Recording secretary
The regular meeting of the City of Ukiah Demolition Review was called to order by Acting Chair
Stump at 10:05 a.m. in the Conference Room 1, 300 Seminary Avenue, Ukiah, California. Roll
was taken with the results listed above.
3. APPROVAL OF MINUTES: -April 71, 2007 and April 18, 2007
M/S Eriksen/Stump approved the April 11, 2007 and April 18, 2007 minutes, as submitted.
ABSTAIN: Roger Vincent
4. COMMENTS FROM AUDIENCE ON NON-AGENDA ITEMS
There was no one from the audience present.
5. APPEAL PROCESS
There is no formal appeal process of decisions made by the Committee. All decisions are
advisory to the City Council.
8. DEMOLITION PERMIT REVIEW AND RECOMMENDATIONS
A. Application by Thomas Winters for a partial demolition and remodel of a
residence over 50 years old.
Acting Chair Stump commented it used to be that the Demolition Review Committee would not
consider a partial demolition for a building 50 years or older because the statute required the
Committee to act only on 'full demolitions' of such buildings. The statute has been changed and
defines the term 'demolition/demolish' as the tearing down of all or part of a building. The
residence at 304 S. Spring is a partial demolition.
Acting Chair Stump asked Member Willoughby to address the project Intent.
Member Willoughby commented as follows:
The applicant proposes to demolish the front and back porches and an addition
completed to the southern end of the building relative to the single-story portion of the
house.
Construct a new foundation, replace the front porch as a porch, and replace the back
porch and addition as living area.
His Memorandum to the Committee dated April 7, 2008 states he has reviewed the
Demolition Permit application and pertormed a site review.
It appears the original structure was the two-story portion of the dwelling. At some point
the single-story portion was added and at a later date another addition was made to the
single-story including the front and back porch. Upon review of the assessor's records,
it is not clear when the additions were built. It appears all of the aforementioned
additions were present in 1955. The address file only contains permits dating back to
1976. The present condition of the house is fair having the ability to rehabilitate.
Demolition Permit Review Page 1
April 24, 2008
Attachment # ~ ~ ~
• The Ukiah Architectural and Historical Resources Inventory Report shows the house is
listed in the California State Inventory.
Acting Chair Stump referred to Chair Pruden's memorandum to the Committee dated April 9,
2008 that addresses the project, and stated rather than provide a historical synopsis of the
structure she makes recommendations about the proposed renovations.
Chair Pruden states in her memorandum the proposed renovations can be accomplished to retain
and/or reinvigorate the historic nature of the house relevant to the following:
• Retain all original materials.
Storm windows, which are made here locally, can be placed over the original
windows and have a higher R-factor than new windows.
• Insulation of the exterior walls can be done from the interior.
The interior has been remodeled several times and very little original materials
remain so not much historical character will be lost with the proposed new
changes.
• The new windows should be chosen to replicate the older 6 over 6 and should be a
sash style in a size close to the original openings.
• The original back porch is gone whereby the proposed enclosing of this porch will
not significantly impact the historical character.
• Placing the structure on a foundation will extend and protect the remaining life of
the structure.
• The kitchen extension on the south end is a later addition. Adding a porch system
to the south side does impact the fagade.
The porches when rebuilt should have hip roof.
• The flooring needs to be tongue and groove placed perpendicular to the exterior
walls with a slant to shed water.
• The porch posts were a full 4 x 4 with chamfered edges.
• There is a Ys-foot post on the front porch with the original style. A similar style post
can be replicated out of new 6 by 6 redwood materials.
Member Vincent provided written comments about the project and stated while observing the
house he estimated the one-story and two-story portions of the house were constructed
approximately at the same time because the siding appears to be the same. He reviewed Chair
Pruden's memorandum and the site plans for the renovation, and stated, in his opinion, relevant
to Chair Pruden's recommendation to salvage the existing windows by adding storm windows
over them, may not be the best approach. A storm window is a fixed piece of glass whereby
there would be no ventilation. The existing windows would likely have to be rebuilt, which would
not be cost effective. He is of the opinion retaining the appearance of the original style window
would be sufficient. He questioned the building plans and whether the foundation under the
kitchen area which is the single-story portion of the house could accommodate atwo-story
structure as indicated on the building plans. He further questioned whether the second-story on
top of the single-story would jeopardize the historic value of the house.
Acting Chair Stump inquired regarding Judy Pruden's memorandum concerning her renovation
suggestions and construction techniques and whether the applicant intends to restore the house
to its original character.
Keith Winters desires to maintain the character of the existing house as much as possible and
will use some of Judy Pruden's suggestions, particularly the application of tongue and groove
flooring for the porch.
Acting Chair Stump stated under the UMC provisions if the house has been determined to have
significant historical value, the Committee is required to recommend initial denial of the
Demolition Permit. In this case, the demolition permit is for a partial demolition of the house
Demolition Permit Review Page 2
April 24, 2008
Attachment # S " 3
wherein the intent is to preservelretain/restore and maintain the historic flair and character.
Therefore, a recommendation can be made to the City Council for approval of demolition permit
to demolish portions of the house, even though the house has been determined to have historical
value. While Chairperson Pruden makes some very valuable recommendations and the applicant
can utilize the information as guidelines for the restoration and presentation of the historical
building.
Member Willoughby commented on the restoration of the windows, and stated similar style
windows are available in order to maintain the historical appearance.
Member Eriksen pointed out the house at 813 West Perkins Street is very close in its exterior
design to 304 South Spring Street and recommended the applicant look at the how this building
has been restored.
Member Eriksen motioned to recommend approval of the partial demolition permit because the
project would not adversely impact the historic character of the house.
Acting Chair Stump seconded the motion and added it is the applicant's intent as stated to the
best of his ability to restore and preserve the historic appearance of the house.
Motion carried by an all AYE voice vote of the members present.
7. ADJOURNMENT
There being no further business the meeting adjourned at 10:22 a.m.
Charley Stump, Acting Chair
Cathy Elawadly, Recording Secretary
Demolition Permit Review Page 3
April 24, 2008
ITEM NO. l0a
DATE: June 4. 2008
AGENDA SUMMARY REPORT
SUBJECT: AUTHORIZE EXECUTION OF AMENDMENT TO PROFESSIONAL SERVICES
AGREEMENT WITH DOBLE THOMAS & ASSOCIATES, INC. IN AN AMOUNT
NOT TO EXCEED $15,000 FOR ADDITIONAL WORK RELATED TO THE GIS
CURB RAMP AND STORM DRAIN INVENTORYANDAUTHORIZE BUDGET
AMENDMENT
SUMMARY: On March 5, 2008, City Council awarded a professional services agreement to
DobleThomas & Associates, Inc. for preparation of a Geographical Information System (GIS)
curb ramp and storm drain inventory. During the course of locating and documenting the
City's storm drain curb inlets and manholes, DobleThomas discovered that there are
approximately 400 additional storm drain appurtenances requiring inventory. These additional
items were not anticipated when DobleThomas prepared their initial proposal to complete the
work. DobleThomas prepared a proposal, Attachment 2, regarding the costs to locate these
unanticipated storm drain components. Funding forthis additional work is available in budget
account 340.9660.250.000 in the amount of $2,390 (this amount will be reimbursed by the
continued on page 2
RECOMMENDED ACTION: 1. Authorize execution of amendment to professional services
agreement with DobleThomas ~ Associates, Inc. in an amount not to exceed $15,000 for
additional work related to the GIS curb ramp and storm drain inventory. 2. Authorize budget
amendment transferring $12,610 from fund balance account 699.260.012 /expenditure
account 3110.017 to account number 340.9660.250.000.
ALTERNATIVE COUNCIL POLICY OPTIONS: Choose not to approve the recommended
action and provide direction to staff.
FUNDING
Amount Budgeted
From
Acct. No.
fund balance A/C 699.260.012
expenditure A/C 3110.017
To
Acct. No.
Additional
Funds Requested
Citizen Advised:
Requested by:
Prepared by:
Coordinated with
Attachments:
340.9660.250.000
$12,610
DobleThomas & Associates, Inc. ~~~
Tim Eriksen, Director of Public Works /City EngiIne/er~^,~/~-.
Rick Seanor, Deputy Director of Public Worksll/~-
Jane Chambers, Interim City Manager I
1. Amendment Number 1
2. proposal from DobleThomas & Associates, Inc.
APPROVED: ~-
Jan Chambers, Interim City Manager
Page 2
Authorize execution of amendment to professional services agreement with DobleThomas & Associates, Inc. in an amount not to exceed
$15,000 for additional work related to the GIS curb ramp and storm drain inventory and Authorize Budget Amendment
June 4, 2008
Mendocino Council of Governments). The remainder of the funding, $12,610, is available
from the Special Projects Reserve (fund balance account 699.260.012 /expenditure account
3110.017. This funding is for drainage study upgrade, phase 1. Staff recommends approval
of the amendment and authorization of the budget amendment in order to obtain a complete
inventory of the City's storm drain system.
CITY OF UKIAH Attachment ~ 1
AMENDMENT NO. 1
TO AGREEMENT FOR PROFESSIONAL CONSULTING SERVICES
DATED MARCH 20, 2008
TERMS AND CONDITIONS
All terms and conditions of the Agreement for Professional Consulting Services dated
March 20, 2008 shall remain in force and effect except as modified by this first
amendment.
AUTHORIZATION
Upon execution of this amendment, service provider is authorized to provide the service
described under the Scope of Work identified in this Amendment No. 1.
SCOPE OF ADDITIONAL WORK
Work authorized by this amendment shall include that work described in the
April 28, 2008 letter proposal from DobleThomas & Associates, Inc. A copy of said letter is
included in this first amendment.
COMPENSATION
Compensation for the performance of the additional work shall be made on a time and
expense basis at Consultant's customary fees. Expenses shall not exceed a maximum
total cost of $15,000.
DOBLETHOMAS & ASSOCIATES, INC.
BY:
BRADLEY A. THOMAS
President
DATE
CITY OF UKIAH
BY:
JANE CHAMBERS
City Manager
DATE
AmenEment No. 1 to Agreement for
Professional Consulting Services- GIS Curb Ramp 8 Storm Orain Inventory
Attachment # ~
I s4 J. Uocsrdalu t11cd. 9G~1 A4'in[iscr hoad
Clner~dak. '..-A %^R~ AJindsoi. C99;d9G
Phone i7Wi gOJ 31 R? ="hono i~0]i Ai8-07~0
lacsnula. ^0713~4-4_90 facsimile dG7i 4'<g 4740
:; xm DablcThonins rom :a~,v~r Th: SIa PS-.om mm
^ F I,i N1~i ~ .n...., UPE' PVU FFOh11GA~.i olR.l
28 Apri12008
Richard J. Seanor
CITY OF UKIAH
PUBLIC WORKS DEPARTMENT
300 Seminary Drive
Ukiah, Ca 95482
Addendum Request
GIS Curb Ramp & Storm Drain Inventory
CITY OF UKIAH
Dear Riehard,
As you know, we have been working on the Storm Drain Inventory Survey this month and to
date, have collected data on 532 Strom Drain Appurtenances. Additionally, an accounting of this
work indicates our assumptions made to calculate our fee were accurate.
We have estimated from a field inspection however, that 400 Strom Drain Appurtenances remain
to inventory. These additional points were not expected at the time our proposal was made to
you.
Our original estimate relied on your Storm Drain Exhibit transmitted for our use. On these three
sheets, we counted a total of 500 Strom Drain Appurtenances requiring inventory. The total
number however, will be 932 points more or less.
An addendum to our contract is necessary to include the additional Strom Drain Appurtenances.
Our fee to inventory these additional points is $15,000 and this amount was calculated in the
same manner as our original proposal.
Please do not hesitate to call Kevin or myself if you need further information or any clarification
to this request for Addendum.
Very truly yours,
DobleThomas & Associates, tae.
The Map Store, Inc.
~~
Bradley A. Thomas, PLS
President
ITEM NO: 10b
MEETING DATE: June 4 2008
AGENDA SUMMARY REPORT
SUBJECT: MEAD & HUNT PROPOSAL FOR OPERATIONS PLAN FOR LAKE
MENDOCINO POWER PROJECT
Background: The Lake Mendocino Hydroelectric generating plant is owned, maintained and
operated by the City of Ukiah. Presently, the Northern California Power Agency (NCPA) is
performing the dispatch and control functions for the plant. Several factors must be considered in
the plant's operation they include turbine and generator efficiencies, Mendocino Lake water level,
river flow, licenses, permits, and agreements with other agencies.
Mead and Hunt has a solid familiarity with the plant and the involved parties as a result of their
redesign work on the main water control gate. In addition, Mead and Hunt has a long history
working on hydroelectric facilities in California and on our hydroelectric projects through NCPA.
This contract will provide the necessary Operations Plan that will maximize power production while
complying with the license and other agency requirements.
Staff is seeking Council approval of the Mead & Hunt Proposal for $36,506.
RECOMMENDATION: Authorize the City Manager to enter into a professional services
agreement with Mead & Hunt to develop an Operations Plan as outlined in the attached
proposal.
ALTERNATIVE COUNCIL OPTIONS: Redirect staff to identify other engineering firms.
FUNDING
Amount Budgeted Account Number Additional Funds Requested
$500,000 800.5536.250.000 None
Citizens Advised: NA
Requested by: Mel J. Grandi, P.E., Interim Electric Utility Director
Prepared by: Mel J. Grandi, P.E., Interim Electric Utility Director
Coordinated with: Jane Chambers, City Manager; David Rapport, City Attorney; NCPA
Attachments: 1. Mead & Hunt Proposal dated May 29, 2008
L
Approved: ~-•--'
,J a Chambers, City Manager
Attachment # ~_
Oe en;rnrry :la hih%rr
May 29, 2008
Mr. Mel Grandi
Electric Utilities Director
City of Ukiah
411 W. Clay Street
Ukiah, CA 95482-5400
Subject: Operations Plan for Lake Mendocino Power Project
Dear Mr. Grandi:
Mead & Hunt, Inc. (Mead & Hunt) is pleased to submit this proposal for the above-referenced project.
Project Understanding
This proposal is based on City of Ukiah's (Ukiah) request for proposal to formulate an operations
plan for the Lake Mendocino Hydroelectric Project (Project). The request was from Mel Grandi to
Mead 8 Hunt.
Lake Mendocino Hydroelectric Project is licensed by the Federal Energy Regulatory Commission
(FERC) and owned by Ukiah, a member of Northern California Power Agency (NCPA). The Lake
Mendocino Hydroelectric Project derives its water and head for power generation from Lake
Mendocino, created by Coyote Dam. Coyote Dam is owned and operated by the United States Army
Corps of Engineers (USAGE).
Ukiah has requested that NCPA operate the facility on its behalf. Releases from the Lake are
controlled exclusively by the USAGE and by Sonoma County Water Agency (SCWA). Project
operations need to be performed so that water released from the water storage pool meets minimum
in-stream flow requirements mandated by the Water Resources Control Board (WRCB) Decision No.
1610, taking into account diversions to meet water rights, including those held by the Mendocino
County Russian River Flood Control and Water Conservation Improvement District. There is no
separate agreement with the District. Operation of the project is influenced by several existing
licenses, permits, and agreements with various agencies and stakeholders. These entities include
FERC, USAGE, National Oceanic and Atmospheric Administration (NOAA}, California Department of
Fish 8 Game (CDFG), and SCWA.
While in Power Generation Mode (when the outlet facility is pressurized for power generation), there
are five separate outlets that can discharge water from the reservoir. Those outlets include two
hydroelectric turbines, the 108-inch cone valve, the 54" cone valve, and the 18-inch gate valve. The
operating characteristics of each of the outlets either operating separately or jointly must be
considered in the development of the operation plan.
p4Pl8 Nun:' ~ _-,.~~,~~~ 'w u. ''w. ,m~cn~~: .,nun ';8/I
Mr. Mel Grandi
May 29, 2008
Page 2
The goal of the operations is to maximize power production while complying with the FERC license
conditions and the requirements of the other agencies and stakeholders.
We understand that Ukiah is interested in receiving our proposal to meet this goal. The operation
plan must be tailored to enable the NCPA Dispatch Center to operate the project smoothly and
without having to refer to the various requirements in different places. NCPA arranged a meeting
with Mead & Hunt on March 25, 2008, to fully explain its expectations.
Scope of Services
After receipt of authorization to proceed, Mead & Hunt shall conduct:
Task 1.0 -Determining Operating Constra/nts
Mead & Hunt will conduct a comprehensive review of the existing licenses, agreements, and
operations related documentation that have a bearing on operation of the Project. These include:
1. FERC license
2. Operations 8 Maintenance (O&M) Agreement and Lease Agreement between the City of
Ukiah and USACE
3. Memorandum of Agreement between NOAA and the City of Ukiah
4. Memorandum of Agreement between USACE,_SCWA, and the City of Ukiah
5. Emergency Action Plan
6. Decision 1610
7. SCWA flow requirements
8. Tainter Valve Operations and Maintenance Manual
At least two of these documents are in the process of being updated by the various parties involved.
Mead & Hunt will review and appropriately incorporate both versions of the document into the
operations plan as directed by NCPA as to which document controls if there are conflicting issues.
Additionally, Mead & Hunt will utilize the available performance indices of turbines and valves to
assess their characteristics at various flows and the reservoir levels. Nameplate data for the turbines
and valves will be obtained to determine if supplemental information is available from manufacturers.
Additional facility operations information (such as pressure gage locations, existing measurement
points, etc.) will be obtained from NCPA and Ukiah personnel. General physical/mechanical
constraints not captured by documented data will be gathered via interviews with operations staff.
Mead & Hunt will utilize the information from the U.S. Geological Survey (USGS) stream gage
downstream of the project as a reference in the development of the operation plan.
This task assumes one trip to the City of Ukiah to talk with operations personnel, gather necessary
data from Ukiah, and visit the project site to obtain any site-specific information necessary for
preparation of the Operations Plan.
U:120081WR100031-00-080011Task 95 -NCPA Lake Mendocino Operations PIanICFEE1Grandi Letter Proposal 052908.doc
Mr. Mel Grandi
May 29, 2008
Page 3
We have estimated 80 hours and $9,712 for this task.
The findings of this task will be documented in a draft report and provided to NCPA for verification.
These findings will form the basis for the operations plan.
Task 2.0 -Prepare Operations Plan
Mead 8 Hunt will prepare the operations plan with the purpose of providing guidance to the
operations personnel in operating the facility in compliance with the various conditions while
maximizing power production. The plan will contain appropriate tables and procedures to determine
the settings needed for each outlet to achieve the flow requirements. Project operations constraints
and responsible parties will be summarized in the plan to make this information readily available and
easily accessible to the operators. The operations plan will be in the form of the plan document with
the supporting documentation as attachments (agreements and performance indices for each outlet).
Characteristics of the project hydraulics of the system can be complicated and may be difficult to
accurately define due the following factors:
• The outlet characteristics are mainly theoretical and based on either mathematical or
physical model studies of the cone valves and hydroelectric turbines prior to their
manufacture. Although we may find that some field testing of the actual units may have
occurred, the level of accuracy of that testing is limited by the ability to isolate each device
and accurately measure its discharge at both varying settings and varying heads. In
addition, the outlets have operated for a number of years and normal wear can change the
characteristics.
Since all of the outlets share common conveyance facilities, the head at each outlet will vary
depending on the flow through the other outlets, as increased total flow will result in larger
head losses. This is further complicated by the physical configuration of the plenum
chamber. It is possible that, depending on which combination of units is operating, there
could be different amounts of head loss for any given flow depending on the outlets being
used to pass that flow.
Due to this complexity, we will initially issue a copy to NCPA for review and comment. Once we
have reviewed and incorporated the appropriate comments, we will issue a Working Draft. We
propose that NCPA operate the facility utilizing the Working Draft for a period of 6 months to 1 year
to observe the degree of inaccuracies of the hydraulic components. We will issue a final version of
the Operation Plan incorporating the results of the observation following a review and discussion of
the observed data. The document so produced after the fine tuning will be considered the final plan.
Mead & Hunt will be available for further modifications to the plan if Ukiah so desires in the future for
an additional fee.
U:120081WR100031-00-080011Task 95 -NCPA Lake Mendocino Operations P/anICFEE1Grendi Letter Proposal 052908. doc
Mc Mel Grandi
May 29, 2008
Page 4
Mead 8 Hunt proposes to provide only an electronic copy of the Review and Comment version of the
Operation Plan. We will provide an electronic copy plus 3 hard copies of the Working Draft and the
final version of the Plan.
We have estimated 128 hours and $13,658 for this task
Task 3.0-Computer-Based Operations Tool (Optional Task)
If requested by NCPA, Mead & Hunt will provide aspreadsheet-based model that your operations
personnel can use to calculate the necessary settings for the valves and turbines given the flow and
available outlets within the operating criteria for the project. The model will be created in MS Excel
using necessary macros to function in auser-friendly manner. Under this option, the operations tool
will be provided along with the Preliminary, Draft, and Final Plan, updated appropriately between
each version.
We have estimated 88 hours and $10,400 for this optional task.
Task 4.0 -Project Management
Mead & Hunt will provide appropriate project management to manage the budget, schedule and
deliverables.
Deliverables
Mead & Hunt will provide the following deliverables:
• Technical memorandum with basis of operations plan
• Copies of the Review and Comment, Working Draft, and Final Operation Plan including a
summary and compilation of project-related licenses and agreements, pertormance data for
turbines and valves, and other pertinent information.
• Data collection criteria to accompany the Draft Operations Plan to facilitate fine tuning the plan
and production of the Final Operations Plan.
Computer-based operations spreadsheet tool (Optional)
Responsibilities of Northern California Power Agency
Our Scope of Services and Compensation are based on Ukiah performing or providing the following:
• A designated representative with complete authority to transmit instructions and information,
receive information, and define decisions.
• Access to the project site and arrange for Mead 8 Hunt interviews with personnel.
• Available data, drawings, and information related to the project.
• Review of draft reports within two weeks of receipt.
U:120081WR100031-00-080011Task 95 -NCPA Lake Mendocino Operations PIan1CFEE1Grandi Letter Proposal 052908.doc
Mr. MeY Grandi
May 29, 2008
Page 5
• Protection of Mead &Hunt-supplied digital information or data, if any, from contamination,
misuse, or changes.
• Access to copies licenses and agreements, where available.
• Access to any recorded gage data pertaining to system operation.
Compensation
The work described under the Scope of Services will be performed on atime-and-expense basis in
accordance with the Mead & Hunt Standard Billing Rate Schedule, which is attached and made part
of this proposal. The estimate of probable engineering cost of services is shown below.
Task 1: Determining Operating Constraints ...........................................................................$9,712
Task 2: Formulating Operations Plan ..................................................................................$13,658
Task 4: Project Management .................................................................................................$2,736
Tota I :.................................................................................................................................... S 26,106
Task 3: Creating Management Tool (Optional) ...................................................................$10,400
Schedule
The Review and Comment version of the Plan and computer-based operations spreadsheet tool will
be completed 8 (eight) weeks after the notice to proceed. The Working Draft will be completed
within 3 (three) weeks of obtaining both operational data for various operations scenarios and notice
from Ukiah to update the plan.
Authorization
The Scope of Services and Compensation stated in this proposal are valid for a period of thirty (30)
days from date of submission. If authorization to proceed is not received during this period, this
proposal may be withdrawn or modified by Mead & Hunt.
Signatures of authorized representatives of Ukiah and Mead & Hunt shall convert this proposal to an
Agreement between the two parties, and receipt of one signed copy shall be considered
authorization to proceed with the work described in the Scope of Services.
U:120081WR100031-00-080011Task 95 - NCPA Lake Mendocino Operations PIanICFEE1Grandi Letter Proposal 052908. doc
Mr. Mel Grandi
May 29, 2008
Page 6
We appreciate the opportunity to submit this proposal to the City of Ukiah.
Respectfully submitted,
MEAD & HUNT, Inc.
QG~~~
Eric A. Van Deuren
Vice President, Water Resources
Attachment
Accepted by: CITY QF UKIAH
Approved by: MEAD 8 HUNT NC.
By: ~. Q
Name: Jane Chambers
Title: Citv Manager
The above person is authodzed to sign for Client
and bind the Client to the terms hereof.
Date:
Name: Eric A Van Deuren
Title: Vice President Water Resources
Date: Mav 29 2006
U:120081WR100031-00-08001\Task 95 - NCPA Lake Mendocino Operations Plan\CFEEIGrandi Letter Propose! 052908. doc
MEAD & HUNT, Inc.
Standard Billing Rate Schedule
Western United States
Effective January 1, 2008
Standard Billing Rates
Clerical..._ ...........................................................................__,......................................... ...$63.00 /hour
Interior Designer, Technical Editor ................................................................................... ...$85.001 hour
Senior Edltor ..................................................................................................................... . $130.00 !hour
Registered Land Surveyor ............................................................ .....
.............................. .$100.00 /hour
Accounting, Administrative Assistant ................................................................................ ...$60.00 /hour
Technician I, Technical Writer .......................................................................................... ... $72.00 !hour
Technician II, Surveyor -Instrument Person .................................................................... ... $88.00 /hour
Technician III .................................................................................................................... .$100.00 /hour
Technician IV .................................................................................................................... .$110.00 /hour
Senior Technician ............................................................................................................. .$150.00 /hour
Engineer I, Scientist I, Architect I, Planner 1 ..................................................................... . $105.00 /hour
Engineer II, Scientist II, Architect ll, Planner II ................................................................. .$115.00 /hour
Engineer III, Sciemist 111, Architect 111, Planner III ............................................................. .$130.00 /hour
Senior Engineer, Senior Scientist, Senior Architect, Senipr Planner, Senior Economist. ..$150.00 /hour
Project Engineer, Projeq Scientist, Project Architect, Project Planner ............................ . $165.00 !hour
Senior Project Engineer, Senior Project Scientist, Senior Project Architect,
Senior Project Planner ...................................................................................................... .$190.00 /hour
Senior Associate ............................................................................................................... . $230.00 /hour
Principal ............................................................................................................................ . $245.00 /hour
Senior Client/Project Manager ........................................................................................ . $245.00 /hour
Expenses
Gecgraphic Information or GPS Systems ........................................................................ ... $32.00 /hour
Total Station Survey Equipment ....................................................................................... ...$16.00 /hour
Charges for other equipment may appear in a proposal
Out-Of-Pocket Direct Job Expenses ................................................................................. ..cost plus 15%
Such as reproductions, sub-consultants /contractors, etc.
Travel Expense
Company or Personal Car Mileage .................................................................................. ..... $0.75! mile
Air and Surface Transportation ......................................................................................... ..cost plus 15%
Lodging and Sustenance .................................................................................................. ..cost plus 15%
Billing & Payment -
Travel time is charged for work required to be performed out-of-office. A minimum of two hours will be
billed for any work out-of-office.
Invoicing is on a monthly basis for work performed. Payment for services is due within 30 days from
the date of the invoice. An interest charge of 1.5°fo per month is made on the unpaid balance starting
30 days after the date of invoice.
This schedule of billing rates is effective January 1, 2008, and will remain in effect until December 31, 2008,
unless unforeseen increases in operational costs are encountered. We reserve the right to change rates to
reflect such increases.
ITEM NO. lla
DATE: June 4, 2008
AGENDA SUMMARY REPORT
SUBJECT: DISCUSSION AND DIRECTION REGARDING IMPLEMENTATION OF THE REMEDIAL
ACTION PLAN FOR THE CORPORATION YARD UNDERGROUND STORAGE TANK CLEANUP
SUMMARY: As part of the continued work at the Corporation Yard, EBA Engineering (EBA) submitted
a Remedial Action Plan (RAP) to the North Coast Regional Water Quality Control Board (NCRWQCB)
in June 2007 to address the contamination related to the underground storage tanks removed from
the corporation yard in July 1997. The NCRWQCB responded with a letter dated November 5, 2007
(Attachment 1) accepting the scope of work identified in the RAP. Subsequently, EBA submitted a
request for pre-approval of the corrective action costs to the State Underground Storage Tank (UST)
Cleanup Fund. On April 30, 2008, the State UST Cleanup Fund notified staff that the total costs for
completing the work identified in the RAP were pre-approved as eligible for reimbursement.
As an option, staff could take the lead on this project and prepare requests for bids for the various
scopes of work identified in the RAP. Since the particular scopes of work involve highly technical
processes and complex equipment purchases and installation, staff anticipates, given current
workload, that it would require approximately four years to complete the entire scopes of work
identified in the RAP.
EBA provided a cost estimate (Attachment 2) for completing the various scopes of work identified in
the RAP. EBA has the staff resources and technical background to complete this work within aone-
year period. In addition, with EBA's expertise in submitting reimbursement requests, the City has
received a total reimbursement of $557,420 from the State UST Cleanup Fund.
The City has been pre-approved for completing the RAP and anticipates full reimbursement from the
State UST Cleanup Fund. In addition, the City has pollution liability insurance coverage for the
Corporation Yard. Staff therefore expects full reimbursement of all expenses related to this project.
Staff requests that the City Council discuss and determine whether to 1) direct staff to take the lead
and proceed with administering the work identified in the RAP or 2) direct staff to prepare a contract
with EBA and bring the contract for implementing the RAP to City Council for approval.
RECOMMENDED ACTION: Discuss and provide direction to staff regarding implementation of the
remedial action plan for the corporation yard underground storage tank cleanup project.
ALTERNATIVE COUNCIL POLICY OPTIONS: Choose not to approve recommended action and
provide direction to staff.
Citizen Advised
Requested by:
N/A
Prepared by:
Coordinated with:
Attachments:
Tim Eriksen, Director of Public Works /City Engineer ;~%~.
Rick Seanor, Deputy Director of Public Works ~--
Jane Chambers, City Manager
1. November 5, 2007 letter from NCRWQCB
2. Cost Estimate/Scopes of Work from EBA Engineering
APPROVED: ~O c~ _
J Chambers, City Manager
Attachment #
/~ California Regional Water Quality Control Board
~\~~ North Coast Region
John W. Corbett, Chairman
www. waterboards. ca. gov/no rthcoast
Linda S. Adams 5550 Skylane Boulevard, Suite A, Santa Rosa, Calrfornia 95403
Secretary for Phone: (877) 721-9203 (toll free) • OfFce: (707) 576-2220 • FAX: (707) 523-0135
Environmental Protection
November 5. 2007
Mr. Richard Seanor
City of Ukiah
Department of Public Works
300 Seminary Drive
Ukiah, CA 95482
Dear Mr. Seanor:
Arnold
Schwarzenegger
Governor
RECEIVED
NOV - 6 2007
CITY OF UKIAH
DEPT. OF PUBLIC WORKS
Subject: Comments on Remedial Action Plan
File: Ukiah City Corporation Yard, 1320 Airport Road, Ukiah, CA, Case No.
1 TMC201
Regional Water Board staff has reviewed the following documents submitted by EBA
Engineering (EBA) for the subject site:
1. Report of Investigation, dated April 23, 2007;
2. Remedial Action Plan (RAP), dated June 2007;
3. Second Quarter 2007 Monitoring and Sampling Report, dated October 19, 2007.
Staffs comments regarding the status of the site investigation and the proposed RAP
are presented below.
Status of the Site Investigation
The Report of Investigation (Report) documents the installation of five shallow and
four deeper-zone groundwater monitoring wells that were proposed in the
December 2005 Feasibility Study and Corrective Action Plan (FS/CAPj. The
Report states that access to adown-gradient property has been denied for the
installation of four monitoring wells that were proposed in the FS/CAP.
Subsurface investigation at the down-gradient property, including the installation of
the proposed off-site monitoring wells, appears to be critical to define the extent of
groundwater contamination and to assess the potential impacts to nearby sensitive
receptors, such as water supply wells. We encourage the City of Ukiah to
complete an access agreement for the installation of these wells as quickly as
possible to ensure the protection of sensitive potential off-site receptors of
groundwater contamination. Please report to our staff the status of negotiations for
an access agreement to complete the off-site well installations within thirty days of
the date of this letter.
2. Interim Remedial Action Plan Proposal
The RAP specifies the system design and implementation plan for the dual-phase
extraction (DPE) and ozone sparging (OS) remediation systems that were
tvir. Rivhard Seanor -2- November 5, 2D07
Ukiah Department of Public Warms
recommended in the December 2005 FS/CAP to remove contaminant mass and to
control contaminant migration. The RAP includes a plan to discharge treated
extracted groundwater to the City of Ukiah's sanitary sewer system. EBA
proposes the following scope of work to implement the selected remedial
alternatives:
a. Completion of a geophysical survey to characterize preferential pathways within
the geological formation to help identify the optimal target locations and depths
for the proposed DPE and OS wells;
b. Instailation of the DPE and OS remedial systems, including:
(1) seven additional DPE wells;
(2) seventeen additional OS wells;
(3) associated trenching, piping, and remediation system components;
c. Collection, and laboratory bench-scale testing, of soil samples to assess the
potential mobilization of constituents of concern under oxidative conditions;
d. Collection and analysis of groundwater samples to complete eligibility
requirements for General Waste Discharge Requirement Order No. 81-2006-
0107 for the treatment of soils and groundwater by chemical oxidation;
e. Preparation and submittal of a Notice of Intent application for coverage under
Order No. R1-2006-0107.
Regional Water Board staff concurs with the scope of work presented in the June 2007
RAP. Please inform our staff of the field schedule at least ten days prior to
commencing with the work.
You may contact me at (707) 576-2469 if you have any questions or comments.
Sincerely--, JJ ~~~~
Jim Tischler
Environmental Scientist
i 10507_,IAT_UkiahCorpYardC3let.doc
cc: Mr. Wayne Briley, Mendocino County Health Dept., 501 Low Gap Road, Room
1326, Ukiah, CA 95482
Mr. Matthew Earnshaw, EBA Engineering, 825 Sonoma Avenue, Santa Rosa, CA
95404
Mr. Dave Lohse, City of Ukiah Planning and Building Planning Department, 300
Seminary Avenue, Ukiah, CA 95482
Mr. Gary L. Akerstrom, Redwood Business Park of Ukiah, 425 Talmage Road,
Ukiah, CA 95482
Ms. Candace Horsley, Gity Manager, Ukiah Civic Center, 300 Seminary Avenue,
Ukiah, CA 95482
California Environmental Protection Agency
o....~..,~..,, o.......
Attachment # 2
ENG/NEEfl/NG
C/wL a EN//gONMfNTA[ ENG/NEERS
May 28, 2008
Mr. Rick Seanor
City of Ukiah Department of Public Works
300 Seminary Drive
Ukiah, CA 95482
SUBJECT: COST ESTIMATE FOR ENVHtONMENTAL SERVICES
REMEDIATION SYSTEM INSTALLATION
1320 AIRPORT ROAD
UKIAH, CALIFORNIA
EBA Project No. d7-1434
Dear Mr. Seanor:
Please Find enclosed a cost estimate for implementation of the recommendations including within
EBA Engineering's (EBA) Rernedia[ Action Ptan (RAP) dated June 2007. The Norih Coast Regional
Water Quality Control Board (NCRWQCB) in a letter dated November 5, 2007 approved the RAP.
The following sections include a brief discussion of the scopes of work as well as a cost estimate
summary. Please refer to EBA's RAP for a more detailed description of the approved scopes.
SCOPES OF WORK
The scopes of work outlined in the RAP have been subdivided into the following seven phases as
listed below.
Phase 1: Dual Phase Extraction (DPE) /Ozone Sparge (OS) Well Installation and
Geophysical Study -Phase 1 includes the installation of 7 DPE wells and 12 ozone sparge (OS)
wells. Phase l also includes the performance of a geophysical survey in an effort to identify discrete
shallow water bearing zones.
Phase 2: Bench Testing and Reporting -Phase 2 includes bench testing to evaluate the
potential effects of in-situ chemical oxidation (ISCO) using ozone. Phase 2 also includes [he
preparation of a Notice of Intent (NOI) for the NCRWQCB W ante Dischazge Requirement Order No.
R1-2006-OI07, permit fees and public notification process.
Phase 3: Remediation System Permitting/Constructionllnstallation -Phase 3 includes
permitting, construction and installation of the DPE/OS remediation system. Remedial system
components include a 25-horse power (HP) liquid ring pump (LRP) with control panel, thermal
1:4nNUVVI9JA UOUM1 CaT Yv~U'urACav wrcm?INIP.Jce
825 Sonoma Avenue, Suite C Santa Rosa, CaliFornia 95404 (7071 5440784 FAX (707( 544A866
Also in Southern California
oxidizer (thermox) unit, moisture separator tanks, water storage tank, particulate titters, liquid-phase
granular activated carbon (GAC) vessels, liquefied propane gas (LPG) tank, O5 generator and
control panel, 5-HP LRP vacuum air stripper, groundwater sump area with sump pump, and
miscellaneous piping, wiring and controls. Also includes new electrical service to aboveground
compound.
Phase 4: Remediation System Startup/Operations and Maintenance (O&M) -Phase 4
includes remediation system startup, regular scheduled O&M, GAC changeouts, and utilities.
Phase 5: System Installation Report -After completion of the system installation, EBA will
prepare a system installation report (SIR) that will document the construction of the system. This
report will be submitted to the NCRWQCB.
Phase 6: Quarterly Monitoring and Reporting -Ongoing quarterly monitoring and reporting
will be provided for four monitoring events. These reports will also be submitted to the NCRWQCB.
Phase 7: Soil Disposal - A lump sum amount sepazated for the disposal of all soil generated as
part of Phases 1 and 3.
COST ESTIMATE SUMMARY
Cost for [he completion of the scope of work as detailed above is $782,247.4ii.
Should you have any questions or comments regarding this cost estimate, please contact EBA at
(707)544-0784.
Sincerely,
EB ENGINEERI
~~ ~~
atthew 1 , P.G.
Senior Geologist
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