HomeMy WebLinkAbout2001-61 - Filling Vacancies on Boards and CommissionsRESOLUTION NO. 2001-61
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
UKIAH AMENDING PROCEDURE FOR FILLING
VACANCIES ON CITY COMMISSIONS AND BOARDS.
WHEREAS,
1. Ukiah City Code §1151 provides that members of the Planning Commission shall be
appointed in accordance with a procedure established by resolution of the City
Council; and
2. The City Council adopted a procedure for filling vacancies on the City's boards and
commissions, including the Planning Commission; and
3. The City Council has determined that using a uniform procedure will insure fair and
consistent treatment of candidates and Councilmembers;
4. The City Council has determined to amend its procedures for appointing
commissioners;
NOW, THEREFORE, BE IT RESOLVED that the City Council hereby adopts the
following amended procedure for filling vacancies on the City's commissions and
boards, including the Planning Commission.
PROCEDURE FOR FILLING VACANCIES ON COMMISSIONS AND BOARDS
The City Council shall fill vacancies on City boards and commissions, using the
following procedure.
Applicant pool. The City Council shall develop an available pool of candidates for a
vacancy by advertising the vacancy at least once in a newspaper of general
circulation in Ukiah not less than thirty (30) days prior to the council meeting at
which the vacancy is to be filled. The advertisement shall specify a deadline for
submitting applications. All completed applications received prior to the deadline
shall be included in the pool of available applicants, provided the applicant:
a. meets the minimum qualifications for the position as established in the applicable
Ukiah City Code section or resolution, establishing the commission or board; and
participates in a personal interview, if the City Council conducts personal
interviews for the position. The City Council has determined that interviews will
be conducted for applicants of the Planning Commission, the Parks, Recreation
and Golf Commission, and the Airport Commission.
An application shall be deemed complete when signed by the applicant.
Applications included in an available pool may be used as a source of
nominations for a period of one (1) year from the application deadline.
Exceptions. The following shall be considered for appointment or reappointment to
a commission or board without submitting a written application:
a. Incumbents seeking reappointment for an additional term;
b. Elected officials seeking appointment in their capacity as elected officials;
c. City staff seeking appointment in their capacity as City staff;
All appointees, except public members, on the Investment Oversight
Commission, Traffic Engineering Committee, Cultural Arts Advisory Board and
the Disaster Board;
e. City Council members, including the Mayor, appointed in their capacity as City
Council members; and
f. Appointments to the Civil Service Board.
Any such exempt applicants shall be considered for appointment, if they submit a
written request for consideration within 10 days of the date the appointment is
made.
Nominations. Each Councilmember, including the Mayor, shall have the right to
nominate a candidate from the available pool of candidates.
The right to place a name before the City Council for consideration shall rotate
among the Councilmembers based on seniority with the most senior
Councilmember going first.
b. The Council shall vote on each nomination as it is made.
A Councilmember's right to make a nomination shall terminate and the right to
nominate candidates shall rotate to the next most senior Councilmember, when a
Councilmember's nomination is approved by a majority vote of the
Councilmembers present or the Councilmember agrees to pass the nomination
to the next most senior Councilmember, whichever occurs first.
This process for rotating the right to nominate candidates among
Councilmembers to fill vacancies shall be followed for each separate commission
or board.
1. The City Clerk shall maintain a record of the last Councilmember to make
a nomination for each commission or board.
When another vacancy must be filled on that commission or board, the
next Councilmember in line to make nominations for that commission or
board shall make the first nomination to fill the vacancy.
PASSED AND ADOPTED this 6th day of June, 2001, by the following roll call vote:
AYES:
NOES: Councilmember Libby
ABSTAIN: None
ABSENT: None
Councilmembers Larson, Smith, Baldwin, and Mayor Ashiku
ATTEST:
Marie UIvila, City Clerk
Philip Ashiku, Mayor