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Home My WebLink About2008-04-01 Packet - SpecialCITY OF UKIAH CITY COUNCIL AGENDA Special Meeting CIVIC CENTER COUNCIL CHAMBERS 300 Seminary Avenue Ukiah, CA 95482 April 1, 2008 5:00 p.m. 1. ROLL CALL 2. PLEDGE OF ALLEGIANCE 3. AUDIENCE COMMENTS ON NON-AGENDA ITEMS 4. PUBLIC HEARINGS (5:00 PM) a. Public Hearing and Adoption of Resolution (1) Approving Application and Contract Execution for Funding from the General Allocation of the State Community Development Block Grant (CDBG) Program and Authorizing Execution of Grant Agreement and Any Amendments Thereto With the State of California for the Purposes of this Grant; and (2) Authorizing City Manager to Negotiate and Execute Agreement with Community Development Commission of Mendocino County for Grant Administration. 5. ADJOURNMENT Please be advised that the City needs to be notified 72 hours in advance of a meeting if any specific accommodations or interpreter services are needed in order for you to attend. The City complies with ADA requirements and will attempt to reasonably accommodate individuals with disabilities upon request. I hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the bulletin board at the main entrance of the City of Ukiah City Hall, located at 300 Seminary Avenue, Ukiah, California, not less than 72 hours prior to the meeting set forth on this agenda. Dated this 27th day of March, 2008. Linda C. Brown, City Clerk ITEM NO. 4a DATE: April 1, 2008 UKIAH CITY COUNCIL AGENDA SUMMARY REPORT SUBJECT: PUBLIC HEARING AND ADOPTION OF RESOLUTION (1) APPROVING APPLICATION AND CONTRACT EXECUTION FOR FUNDING FROM THE GENERAL ALLOCATION OF THE STATE COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM AND AUTHORIZING EXECUTION OF GRANT AGREEMENT AND ANY AMENDMENTS THERETO WITH THE STATE OF CALIFORNIA FOR THE PURPOSES OF THIS GRANT; AND (2) AUTHORIZING CITY MANAGER TO NEGOTIATE AND EXECUTE AGREEMENT WITH COMMUNITY DEVELOPMENT COMMISSION OF MENDOCINO COUNTY FOR GRANT ADMINISTRATION. SUMMARY: Council is requested to submit an application for Community Development Block Grant funds by April 3, 2008 not to exceed $500,000 for a housing rehabilitation for income eligible households, with $23,000 local match to include City staff administrative time and waiver of Building Permit and General Plan Maintenance fees. This application is supported by the 2008 City of Ukiah Housing Conditions Survey using survey methods established by the State Department of Housing and Community Development which establishes the need for a housing rehabilitation program and will assist in implementing specific programs set forth within the General Plan Housing Element. continued on page 2 RECOMMENDED ACTION: That the City Council (1) conducts a public hearing to solicit public input on a State Community Development Block Grant (CDBG) General Allocation Application, (2) adopts a Resolution approving submittal of a CDBG Application, contract execution for funding from the General Allocation for housing rehabilitation within the City of Ukiah not to exceed $500,000 with $23,000 local match, and authorizing the execution of a grant agreement and any amendments thereto with the state of California for the purposes of this grant; and (3) authorizing City Manager to execute Agreement with Community Development Commission of Mendocino County for grant administration. ALTERNATIVE COUNCIL POLICY OPTION: (1) Decline to proceed, or modify application. Citizen Advised: Low and Moderate Income Housing Advisory Committee Requested by: N/A Prepared by: Pamela Townsend, Senior Planner Coordinated with: Pat Thompson, Interim City Manager, David Rapport, City Attorney and Sage Sangiacomo, Director of Community/General Services Department Attachments: 1. Resolution 2. CDBG Application (excluding attachments) APPROVED: ~%~ ~ u ~„Z.t~/ Pat Thompson, Int rim City Manager Council is also requested to approve a subrecipient Agreement with Community Development Commission of Mendocino County for grant administration, to be funded by the CDBG program, if approved. A public hearing was held on March 24, 2008 and one application was received, from City staff for the proposed housing rehabilitation program. Regarding the proposed $23,000 local match, staff estimates $5,000 in staff time over the life of the program and proposes a waiver of building permit and General Plan Maintenance fees not to exceed $18,000 since all households must be low or very low income. Staff anticipates including these expenses within the Ukiah Redevelopment Agency FY 2008-2009 Budget as part of the 20% housing set aside to the extent allowed by law. 2 ATTACHMENT1 RESOLUTION NO. 2008- RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH COUNCIL (1) APPROVING AN APPLICATION AND CONTRACT EXECUTION FOR FUNDING FROM THE GENERAL ALLOCATION OF THE STATE COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM AND AUTHORIZING THE EXECUTION OF A GRANT AGREEMENT AND ANY AMENDMENTS THERETO WITH THE STATE OF CALIFORNIA FOR THE PURPOSES OF THIS GRANT, AND (2) AUTHORIZING CITY MANAGER TO NEGOTIATE CONTRACT WITH COMMUNITY DEVELOPMENT COMMISSION OF MENDOCINO COUNTY FOR GRANT ADMINISTRATION. WHEREAS, a Public Hearing was held pursuant to federal Citizen Participation requirements before the City Council on April 1, 2008, to receive public comment and consider an eligible application for City of Ukiah Housing Rehabilitation Program; and WHEREAS, the City of Ukiah has prepared a 2008 City of Ukiah Housing Conditions Survey using survey methods established by the State Department of Housing and Community Development which establishes the need for a housing rehabilitation program; and WHEREAS, a housing rehabilitation program will implement specific programs set forth within the General Plan Housing Element; and WHEREAS, the City has determined that federal Citizen Participation requirements were met during the development of this Application. NOW, THEREFORE, BE IT RESOLVED by the City of Ukiah City Council as follows: SECTION 1: The City Council has reviewed and hereby approves a Community Development Block Grant Application, incorporated herein by reference as though set forth in full, for up to: City of Ukiah Housing Rehabilitation Program $374,625 Activity Delivery $ 87,875 General Administration $ 37,500 Total $500,000 SECTION 2: The City will provide local leverage for the housing rehabilitation program in the as follows: Staff time for Grant Administration: $ 5,000 Waiver of Building Permit and General Plan Maintenance $ 18,000 fees for housing rehabilitation eligible under the program, excluding structural engineering or specialized plan check Total $ 23,000 SECTION 3: The City Manager or designee is hereby authorized and directed to act on the City's behalf in all matters pertaining to this Application. SECTION 4: If the application is approved, the City Manager or designee is authorized to enter into and sign the grant agreement and any amendments thereto with the State of California for the purposes of this grant. SECTION 5: If the application is approved, the Executive Director or designee of the Community Development Commission of Mendocino County is hereby authorized and directed to act on the City's behalf in all matters pertaining to this Application as set forth in the Agreement Between the City of Ukiah and Community Development Commission of Mendocino County, incorporated herein by reference as though set forth in full, and City Manager is authorized to negotiate and execute said subrecipient Agreement. PASSED AND ADOPTED this 1st day of April, 2008, by the following roll call vote: AYES: NOES: ABSENT: ABSTAIN: ATTEST: Linda Brown, City Clerk Douglas F. Crane, Mayor PART A. - Annlication Summary Attachment '~ °Z- California Department of Housing and Community Development Application Summary ~ o- State Community Development Block Grant - ~~~°'~ General Allocation 2008-09) 1. Application Information Applicant Agency Name: City of Ukiah _ Address: 300 Seminary Ave. City: Ukiah State: CA Zip Code: 95482 This application is being submitted on behalf of more than one jurisdiction: Yes (complete the following} NO X Second Applicant's Name: Address: City: State: Zip Code: Please note that the implementation of a Joinf Powers Agreement or Memorandum of Understanding between the applicants is required. 2. Authorized Representative Information (per the Resolution) Name: Pat Thomason Title: Interim Citv Manager Phone: (707) 463-6213 Ext: FAX: X707) 463-6204 E-mail: pthomoson(a~cityofukiah.com X Check here if address information is the same as above, if not, fill in information below. Address: City: State: Zip Code: G`~ Signature: Date: 3. Applicant Contact Information (if different than above) Check here if address information is the same as above, if not, fill in information below. Name: Crai Schlatter Title: Community Development Manager Address: 1076 N State St City: Ukiah State: CA Zip Code: 95482 Phone: (707) 463-5462 X109 E-mail: schlattc a~.cdchousina.ora 2008-09 General Allocation 19 PART A. -Application Summary 4. Target Populations 1. Physically Disabled 9. Seniors 2. Persons with AIDS 10. Mentally III 3. Youths 11. Veterans 4. Single Adults 12. Victims of Domestic Violence 5. Single Men 13. Substance Abusers 6. Single Women 14. Dually-Diagnosed 7. Families 15. Homeless 8. Farmworkers 16. Other: On the next page (Requested Funding for All Proposed Activities), in the last column, enter the number(s) that correspond to the appropriate target population(s) that each activity will more specifically address. For example, a homeless shelter will most likely serve all target populations shown, but the primary target population will be the homeless. 5. Legislative Representative Information District # First Name Last Name Assembly Senate Congress District # First Name Last Name Assembly Senate Congress District # First Name Last Name Assembly 1 Patty Berg Senate 2 Patricia Wiggins Congress 1 Mike Thompson 2008-09 General Allocation 20 PART A. -Application Summary Note: See instructions for funding limitations. 6. Requested Funding for All Proposed Activities Target Result of CDBG populations Activity Amount Program planningfrA (see Requested Operator Grant? previous Pg•) GENERAL ADMINISTRAT1aN (Maximum of 7.5°I° of total $37,500 funding requested) Activity # 1: Owner Occupied and Renter-Occupied Housino Rehabilitation Proararn Activity Amount $374,625 licant Staff A Yes X No Activity Delivery $87•$75 _ pp _ 7 Activity TOTAL $462,500 X other Agency Grant # Activity # 2: Activity Amount $ li ant Staff A No Yes Activity Delivery $ pp c _ Activity TOTAL $ -Other Agency Grant # Activity # 3: $ Activity Amount $ _ Applicant Staff _Yes _No Activity Delivery $ Other Agency Grant # 10% Set-Aside Activity: Activity Amount $ No Yes Activity Delivery $ Applicant Staff _ Activity TOTAL $ _ Other Agency Grant # TOTAL Funding Requested: $500,000 2008-09 General Allocation 21