HomeMy WebLinkAbout2008-03-05 PacketAMENDED CITY OF UKIAH
CITY COUNCIL AGENDA
Regular Meeting
CIVIC CENTER COUNCIL CHAMBERS
300 Seminary Avenue
Ukiah, CA 95482
March 5, 2008
6:00 p.m.
5:30 PM Special Meeting (Closed Session-see item 14)
6:00 PM
1. ROLL CALL
2. PLEDGE OF ALLEGIANCE
3. PROCLAMATIONS/INTRODUCTIONS/PRESENTATIONS
a. Women's History Month Proclamation
4. PETITIONS AND COMMUNICATIONS
5. APPROVAL OF MINUTES
a. Special Joint Council/UVSD Minutes of 2/6/08
b. Regular Minutes of 2/6/08
RIGHT TO APPEAL DECISION
Persons who are dissatisfed with a decision of the City Council may have the right to a review of that decision by a court.
The City has adopted Section 1094.6 of the California Code of Civil Procedure, which generally limits to ninety days (90)
the time within which the decision of the City Boards and Agencies may be judicially challenged.
CONSENT CALENDAR
The following items listed are considered routine and will be enacted by a single motion and roll call vote by the City
Council. Items may be removed from the Consent Calendar upon request of a Councilmember or a citizen in which event
the item will be considered at the completion of all other items on the agenda. The motion by the City Council on the
Consent Calendar will approve and make findings in accordance with Administrative Staff and/or Planning Commission
recommendations.
a. Adoption of Resolution Amending Appendix to City Conflict of Interest Code
b. Approval of Notice of Completion for Traffic Signal Equipment Upgrade, Specification No.
07-12
c. Adoption of Resolution Removing 110 Lineal Feet of On-Street Parking at 540 South
Orchard Avenue
d. Report Regarding Purchase of Firefighter Protective Clothing (Turnouts) from L. N. Curtis
in the Amount of $9,072.55
e. Request Approval for Re-Classification & Salary Increase of Receptionist Position to
"Receptionist/ Secretary"
f. Award Purchase of Liquid Polymer Emulsion to Polydyne, Inc. at the Unit Price of $1.06 Per
Pound for an Approximate Total Amount of $12,720.00 Plus Tax and Authorize Budget
Amendment for $6,000.00.
g. Award Purchase of Ferric Chloride to Kemira Water Solutions, Inc. at the Unit Price of
$579.00 Per Dry Ton for an Approximate Total Amount of $92,640.00 Plus Tax and
Authorize Budget Amendment for $47,000.00
h. Award Purchase of Sodium Bisulfite to Brenntag Pacific, Inc. at Unit Price of $670.73 Per
Dry Ton for an Approximate Total Amount of $16,768.25 Plus Tax and Authorize Budget
Amendment for $8,000.00.
i. Award Purchase of Sodium Hypochlorite to Olin Corporation at the Unit Price of $0.849 Per
Gallon for an Approximate Total Amount of $84,900.00 Plus Tax and Authorize Budget
Amendment for $38,500.00.
j. Authorization of Amending Bid Award to Ukiah Ford for Two New General Service Trucks
with Utility Bodies for the Parks Department
k. Award Acquisition of Street Sweeper To Tymco International, Ltd for the Department of
Public Works in the Amount of $175,073.13 Funded Through the Equipment Replacement
Fund Budget
I. Award of Professional Services Agreement to Winzler & Kelly Consulting Engineers in an
Amount Not to Exceed $38,850 for Storm Drain Study
m. Award of Professional Services Agreement to Doble Thomas & Associates, Inc. in an
Amount Not to Exceed $47,610 for GIS Curb Ramp and Storm Drain Inventory
n. Amend Purchase Order with Morrison Drilling & Pump, Inc. to Drill a Third Test Hole at the
Water Treatment Plant for an Additional Cost of $17,000 and a Budget Amendment for
Same
8. AUDIENCE COMMENTS ON NON-AGENDA ITEMS
The City Council welcomes input from the audience. If there is a matter of business on the agenda that you are
interested in, you may address the Council when this matter is considered. If you wish to speak on a matter that is not
on this agenda, you may do so at this time. In order for everyone to be heard, please limit your comments to three (3)
minutes per person and not more than ten (10) minutes per subject. The Brown Ad regulations do not allow action to be
taken on audience comments in which the subject is not listed on the agenda.
9. PUBLIC HEARINGS (6:15 PM)
a. Update of Sign Code Ordinance Amendment 07-33 (referred to committee 1/16/08, and to
come back 3/5)-Continue to March 19
b. Public Hearing for Discussion and Possible Action to Adopt Changes to the Schedule of
Fees and Rates for Garbage and Recycling Collection Service for 2007/2008, 2008/2009
and 2009/2010, Pursuant to the Collection Contract Provision for a Council Rate Review
Every Three Years in Conformance with Prop 218 Requirements and the Municipal Code
10. UNFINISHED BUSINESS
a. Appointment of City Councilmember to the Interview Panel for Selection of a Consultant to
Perform the Municipal Services Review (MSR) for the joint City and Sanitation District
Sewer Service through LAFCO
11. NEW BUSINESS
12. COUNCIL REPORTS
13. CITY MANAGER/CITY CLERK REPORTS
14. 5:30 PM CLOSED SESSION -Closed Session may be held at any time during or before the
meeting
a. Public Emolovment (§ 54957)
Title: City Manager
Discussion and Possible Interviews of Candidates, with Possible Continuation to Later in
the Evening. The Recruiting Firm Ralph Andersen & Associates, will Participate in a Confer-
ence Call from 5800 Stanford Ranch Rd., Suite 410, Rocklin, CA 95765, (916)630-4900.
15. ADJOURNMENT
Please be advised that the City needs to be notifed 72 hours in advance of a meeting if any specifc accommodations or
interpreter services are needed in order for you to attend. The City complies with ADA requirements and will attempt to
reasonably accommodate individuals with disabilities upon request.
I hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the
bulletin board at the main entrance of the City of Ukiah City Hall, located at 300 Seminary Avenue, Ukiah, California, not less than
72 hours prior to the meeting set forth on this agenda.
Dated this 29th day of February, 2008.
Linda C. Brown, City Clerk
PROCLAMATION 3a
MARCH: WOMEN'S HISTORY MONTH
25T" ANNIVERSARY OF THE WOMEN'S HISTORY GALA CELEBRATION
WHEREAS, in March 1983 the first Women's History Gala Celebration in Mendocino
County was held in the Anderson Valley High School. Thereafter, each year it has been
held in the City of Ukiah, the seat of Mendocino County, with the March 9, 2008
celebration marking its 25`h anniversary; and
WHEREAS, the National Women's Political Caucus (NWPC-Mendocino) launched the
Women's History Celebration and is now joined with sponsorship with the American
Association of University Women (AAUW-Ukiah branch); Soroptimist International of
Yokayo Sunrise, and the Saturday Afternoon Club; and
WHEREAS, the aforementioned women's organizations continue to work to increase
and acknowledge the roles of women at all levels of community and public service, and
to become knowledgeable about issues that affect their equality and to foster networks
that extend and expand the creative, social, and political strength of women; and
WHEREAS, promoting and celebrating the equality and achievements of all women
continues to be at the core of this 2008 Silver Jubilee celebration of Women's History;
and
WHEREAS, the tradition of the annual Women's History Celebration is to recognize and
honor particular women who exemplify each year's designated theme for contributions to
their communities through their fields of work; and
WHEREAS, on Sunday, March 9, 2008 the public is invited to attend the 25`h
Anniversary of the Women's History Gala Celebration at noon at the Redwood Empire
Fairgrounds. Ukiah area women to be honored who embody this year's theme: Women's
Art/Women's Vision are: Holly Brackmann, Laura Fogg, and Jan Hoyman. A special
award will be given to nationally acclaimed, Ronnie Gilbert who will present her one-
woman show, "A Radical Life With Songs."
THEREFORE, I, Mari Rodin, on behalf of Mayor Douglas Crane and my fellow Ukiah
City Council members Phil Baldwin, John McCowen, and Benj Thomas do hereby join
other communities in the nation in proclaiming the month of March to be Women's
History Month and to recognize and celebrate the 25'" Anniversary of the Women's
History Gala Celebration on March 9, 2008.
Signed and sealed, this 5`h day of March, in the year Two Thousand and Eight
Douglas F. Crane, Mayor
CITY OF UKIAH MINUTES 5a
SPECIAL JOINT MEETING OF THE
UKIAH CITY COUNCIL AND
UKIAH VALLEY SANITATION DISTRICT
CIVIC CENTER COUNCIL CHAMBERS
300 Seminary Avenue
Ukiah, CA 95482
February 6, 2008
4:00 p.m.
ROLL CALL
The Ukiah City Council and the Ukiah Valley Sanitation District met at a special joint meeting
on February 6, 2008, the notice for which being legally noticed on, February 1, 2008. Mayor
Crane called the meeting to order at 4:07 prn. Roll was taken,with the following
Councilmembers present: Thomas, McCowen, Rodin, Baldwin (arrNed 4:09 pm), and
Mayor Crane. Sanitation District Board present: Directors Wattenburger, Delbar, and
Crane. Staff present: City Attorney Rapport, Interim Water/Sewer Operations Kennedy, City
of Ukiah Deputy City Clerk Currie, and Board of'Supervisors Deputy Clerk Moore. Pledge of
Allegiance recited
2. DISCUSSION AND POSSIBLE`AGTION - NtW t3li~tNts
a. Discussion and Possible li~#f~f~egarding Coneir#[;lation of City Wastewater
and Sewer Facilities with Districf $eu~ter Facilities3i57_?9 PM
Director Wattenburger presented the item. f~ecmended Action: The City Council
discuss with ttte Qistrict Board members the elements of and the impetus for the
proposal, and the benefits to be obtained and problems that are to be addressed by a
service consolidation: The City Council should also consider whether to a) move
forward with a Study Committee to review the merits of a consolidated District under
an elected board. or b}c'~cde whether a'consolidation study should be pursued at this
juncture given t11~ issues fh8tarelisted in the staff report.
Public Comment Opened 5:00:19 PM
Public speaking. to the itertt: Dennis Scoles; Mike Johnson; John Graff; Lee Howard;
Jim Ronco; and Frank McMichael
Public Commer-t Closed
M/S'Thomas/McCowen to refer to an Ad-Hoc Committee (currently the Sewer
Lateraj'Ad-Hoc Committee), with added representation from the Greater Ukiah
Localizatjoa:Project and Mendocino Environmental Center, (with final committee
composition to be coordinated by Chairman Wattenburger and Councilmember
McCowen) to review the merits of a consolidated District under an elected board.
Motion carried by the following roll call vote: AYES: Councilmembers Thomas,
McCowen, Rodin, and Mayor Crane. NOES: Councilmember Baldwin. ABSENT:
None. ABSTAIN: None.
A similar Motion regarding the District Ordinance was also made and carried by the
unanimous voice vote of the UVSD Board of Directors present.
b. Discussion of Ukiah Valley Sanitation District Board of Director's Intent to Re-
organize as a Five Member Elected Board
UVSD Joint CC 2/6/08
Page 1 of 2
3. OTHER BUSINESS
a. Set the next Joint Meeting of the Ukiah City Council and Ukiah Valley Sanitation
District
Due to the length of the first item and the Regular City Council meeting following, items 2b and 3a
were not heard.
4. ADJOURNMENT
There being no further business, the meeting adjourned at 6:14 pm.
JoAnne M. Currie, Deputy City Clerk
UVSD Joint CC 2/6/08
Page 2 of 2
CITY COUNCIL MINUTES 5b
Regular Meeting
CIVIC CENTER COUNCIL CHAMBERS
300 Seminary Avenue
Ukiah, CA 95482
February 6, 2008
6:00 p.m.
4:00 PM Joint City Council/UVSD Meeti
2.
3.
4.
5.
6.
7
ROLL CALL
The Ukiah City Council met on February 6, 2008, the notice fur which being legally noticed
on, February 1, 2008. Mayor Crane called the meeting to order at 6:40 pm. Roll was taken at
the Joint Sanitation District Meeting with the following Councihnembers present: Thomas,
McCowen, Rodin, Baldwin, and Mayor Crane. Absent:'None. Sta# present: Interim City
Manager Thompson, Interim Water/Sewer Operions `Kennedy, Police Chief Dewey,
Director of Community & General Services Sa~iacomo, Water Utilities Project Engineer
Burck, Interim Fire Chief Clarabut, Director of Planning and Community Development Stump,
Information Services Supervisor Butler, Interim Electric Utilities Director Ketler;' and Deputy
City Clerk Currie. Consultants present: Jim Hanson, Mendocino County Environmental
Heath.
PLEDGE OF ALLEGIANCE
Recited at the Joint Sanitation Distrit
Presentation on Environmental' Irr
Mendocino Ccsuttyb:39:37 PM
Jim Harrison, Mettfocino County
presentation.
Marijuana Growing in
Environmental Health, showed a computer
a: Regular (t~irttxtes of June 20, 2007
b: Special Minutes of Januaryy 4, 2008
c. Special Minutes-of Januat 9, 2008
d. Special Minutes bf January 10, 2008
e. 'Special Minutes'tbf Joint UVSD January 16, 2008
f. Regylar Minutes of January 16, 2008
M/S McCowent7homas to approve the Regular Minutes of June 20, 2007, and January 16,
2008; Special Minutes of January 4, 2008, January 9, 2008, and January 10, 2008; and
Special Minutes of Joint UVSD January 16, 2008, as submitted. Motion carried by an all
AYES voice vote of the members present.
RIGHT TO APPEAL DECISION
CONSENT CALENDAR
Consent Calendar item 7c was pulled by staff.
M/S BaldwinlThomas to approve the Consent Calendar items 7a, 7b, 7d, and 7e:
CC 2/6/08
Page 1 of 6
a. To Report the Expenditure of $7,738.89 to 101 Trailer RV for the Purchase of 6 X 12,
10,000 Lb. GVW Western Dump Over the Wheel Trailer
b. Resolution Establishing Salary and Benefits for Police Chief Chris Dewey
c.
d. Award Acquisition of Sign Machine to TAPCO for the Department of Public Works in
the Amount of $15,288.77 Funded through the Equipment Replacement Fund Budget
e. Authorize City Manager to Execute Amendment 1 to the Professional Services
Agreement for Land Surveying Services with SHN Consulting Engineers and
Geologists, Inc. for an Amount Not to Exceed $10,000
Motion carried by an all AYES voice vote of the members present.
8. AUDIENCE COMMENTS ON NON-AGENDA ITEMS6:57:32 YM
Interim City Manager Thompson thanked Interim. ~it~e-Chief Clarabut for his contribution to
the City and introduced the new Interim Fire Chie#Harold Ritter.
Interim Fire Chief Ritter stated he is looking forward to wonting with the City.
Tom Davenport thanked Jim Harrison for his presentation.
Estelle Palley Clifton, candidate for 2"' District Supervisor, expressed her excitement in
seeing long range planning taking pHace in Ukiah i.e Fomf' Based Zoning workshops and
Low Impact Development workshops
9. PUBLIC HEARINGS
10. UNFINISHED BUSfNE55
a. Reading by Title Only and Adoption of an Ordinance of The City Council of the
City of Ukiat- Ament~ing Articles 1 and 18 of Division 4, Chapter 2 of the Ukiah
City Code Pertaingl€g .to the Defirfitions Used in the City of Ukiah Sewer
Ordinance an~f+Dthe ~2eptacetnerrt or Repair of Sewer Laterals7:0430 PM
Interim W2~ter/Sewer operations Kennedy presented the item. Recommended Action:
Adopt a motitut to react the ordinance by title only, direct the City Clerk to read the
- title, and adopt the "Orance of the City of Ukiah Amending Articles 1 and 18 of
Division 4, Chapter 2 of"the Ukiah City Code Pertaining to the Definitions Used in the
City of Ukiah Sewer Ordinances and to the Replacement or Repair of Sewer
Laterals."
Public Comment Opened 7:17:59 PM
Public spe2king to the item: Estelle Clifton and Clark Ramm.
Public Comment Closed
M/S McCowen/Thomas to read Ordinance by title only. Motion carried by the
following roll call vote: AYES: Councilmembers Thomas, McCowen, Rodin, and
Mayor Crane. NOES: Councilmember Baldwin. ABSENT: None. ABSTAIN: None.
M/S McCowen/Rodin to adopt the Ordinance of the City of Ukiah Amending Articles
1 and 18 of Division 4, Chapter 2 of the Ukiah City Code Pertaining to the Definitions
Used in the City of Ukiah Sewer Ordinances and to the Replacement or Repair of
Sewer Laterals. Motion carried by the following roll call vote: AYES:
CC 2/6/08
Page 2 of 6
Councilmembers Thomas, McCowen, Rodin, and Mayor Crane. NOES:
Councilmember Baldwin. ABSENT: None. ABSTAIN: None.
b. Possible Adoption of a Resolution of Ukiah City Council Adopting the Sewer
Lateral ReplacemenURepair Grant Program and the Grant Program Guidelines
and Establishing the Maximum Grant Amount7:33:07 PM
Interim Water/Sewer Operations Kennedy presented the item. Recommended Action:
Adopt the Resolution as attached which would establish the Sewer Lateral
ReplacemenURepair Grant Program, approve the Grant Program Guidelines, and
establish a Maximum Grant Amount of $2,000.00 for each qualified defective sewer
lateral.
Public Comment Opened 8:00:30 PM
Public speaking to the item: Linda Sanders, Don Moser, artd Howard Egan.
Public Comment Closed
M/S Rodin/McCowen to approve the recommended action. Motion carried by the
following roll call vote: AYES: Councilrr#ernbers Thomas, McCowen, and Rodin.
NOES: Councilmember Baldwin. ABSEk~'fc:None. ABSTAIN: Mayor Crane.
c. Discussion and Direction Regarding Possif~ka Support for Measure B 8:21:04 PM
Councilmember McCowen presented the item. Recommended Action: Discuss and
decide if the Council wishes to fake;a position m support of Measure B on the June 3,
2008 ballot. _
Public Comment Opened 8:22:56 PM
Public speaking to tt?e item: Tom Drenport read statement from the Mendocino
Medical Advisory Board; Clark Ramm; Richard Johnson; Cliff Paul; 8:4 L03 PM
Larry Puteabaugh; Dane Wilkins; and Ukiah Sativa Morrison.
Public CorCtitttent Closed
Recessed 9:1x3 pm
Reconvened 9K25;pm
Public Corrttttnnt ReojSnndd 9:46:10 PM
Public speaking fo the item: Barry Vogel and Cathy Puterbaugh.
Public CommeFlt Closed
M/S` Rodin/McCowen to hold an impartial forum presenting the pros and cons of
Meastti^e B sometime between March 1-15, 2008, if feasible. Councilmember
McCowen and Baldwin are to coordinate the forum. Motion carried by the following
roll call vote: AYES: Councilmembers Thomas, McCowen, Rodin, Baldwin and Mayor
Crane. NOES: None. ABSENT: None. ABSTAIN: None
d. Approval of Contract Addendum to the Leslie Street Gas Plant Mitigation
Project with EBA Engineering for Environmental Professional Consulting
Services to Include the Ukiah Skate Park Development Project10:08:12 PM
Director of Community & General Services Sangiacomo presented the item.
Recommended Action: Approve contract addendum to the Leslie Street Gas Plant
Mitigation Project with EBA Engineering for environmental professional consulting
services to include the Ukiah Skate Park Development Project.
CC 2/6/08
Page 3 of 6
Public Comment Opened 10:12:10 PM
Public speaking to the item: Linda Sanders, Friends of Gibson Creek.
Public Comment Closed
M/S Baldwin/Thomas to approve the recommended action. Motion carried by the
following roll call vote: AYES: Councilmembers Thomas, McCowen, Rodin, Baldwin,
and Mayor Crane. NOES: None. ABSENT: None. ABSTAIN: None.
Consideration and Possible Approval of Letter to State Water Resources
Control Board Requesting Additional Time to Comment on In-Stream Flow
Policy for Northern California Rivers, Including Porfions of the Russian
River10:17:48 PM
Water Utilities Project Engineer Burck presented the item which is moot since the
State Water Resources Control Board has extended the deadline for comments on
the Draft Policy for Maintaining In-stream Fjdws in Northern California Streams to
May 1, 2008, which is sufficient time for stdff to provide comments to the Board.
11. NEW BUSINESS
a. Approval of the Concept of the Closest Resource Response by the Ukiah Fire
Department in Coordination with the" U#tlah Valley Fire District and Cal
Fire10:24:38 PM
Interim Fire Chief Clarabut pres~ited.the item Recommended Action: Approval of the
concept of closest resource respons*~ and the associafed'policies and practices.
M/S Baldwin/Thomas to approve the recommended action. Motion carried by the
following roll call'vE>te: AYES. Counctmembers Thomas, Rodin, McCowen, Baldwin,
and Mayor Crane. C~fC>ES: None. ASSENT: None. ABSTAIN: None.
b. Approval ofi; Contract with Mead $i Nunt for Form Based Code Airport B-2
Compatibility Zone Arteiysis and Budget Amendment10:34:04 PM
Councilmembers McCowen and f7odin left the dais as they are not part of the Form
Based Code quorum
Director of Planning and Community Development Stump presented the item.
Recommended Action: 1) Approve Budget Amendment transferring $5,000 from fund
100.1501. 110 (Salaries, regular) to fund 100.1501.250 (Contractual Services); and 2)
Approve the contract with Mead & Hunt.
M/S BettfiNirriThomas to approve the recommended action. Motion carried by the
following roll call vote: AYES: Councilmembers Thomas, Baldwin, and Mayor Crane.
NOES: None. ABSENT: Councilmembers Rodin and McCowen. ABSTAIN: None.
c. Consideration of a Letter of Support for the Mendocino County Museum for State
Funding for the Mendocino County Archives Preservation Project10:40:31 PM
Director of Community & General Services Sangiacomo presented the item.
Recommended Action: Consider approving a letter of support for the Mendocino
County Museum for State funding for the Mendocino County Archives Preservation
Project.
CC 2/6/08
Page 4 of 6
M/S Baldwin/McCowen to approve the recommended action. Motion carried by the
following roll call vote: AYES: Councilmembers Thomas, Rodin, McCowen, Baldwin,
and Mayor Crane. NOES: None. ABSENT: None. ABSTAIN: None.
d. Authorization for the Information Technology Department to Expand the
Capabilities of the City's Geographical Information System (GIS)10:41:10 PM
Information Services Supervisor Butler presented the item. Recommended Action:
Authorize the Information Technology Department to expand the capabilities of the
City's GIS system at a cost Of $33,768.55.
M/S Rodin/Thomas to approve the recommended actibn. Motion carried by the
following roll call vote: AYES: Councilmembers Thomas, Rpdin, McCowen, Baldwin,
and Mayor Crane. NOES: None. ABSENT: None: ABSTAIN:-None.
M/S Rodin/Baldwin to introduce the Urgency Item, Aw
Source California for Lake Mendocino Hydroelectric Po
Unit 2 at Higher Flow Rates; 2) Units 1 and 2 at Highe!'
Auto Start making it 11e. Motion carried by the folkswa
Thomas, Rodin, McCowen, Baldwin, and Mayor Crane.
None. 10:47:46 PM
~rdfessional Services Agreement to
Plant Programmable Logic Control for: 1)
~ Rates; and 3) Fish Hatchery Pumps
>II call vote: AYES: Councilmembers
ES: None. ABSENT: None. ABSTAIN:
e. Award Professional Services Agreement tC -Source California for Lake
Mendocino Hydroelectric Pt~vef P ant Programmable. Logic Control for: 1) Unit
2 at Higher Flow Rates; 2) Units 1':and 2 at Higher Flow Rates; and 3) Fish
Hatchery Pumps Auto Star l I05:23 PM
Interim Electric'lltiiities Director KeNei` presented he item.
M/S Th±tmtas/Rodin"tt3 move the itatn to closed session (item 14) due to potential
litigation. Molion ca-7ied by the folknaing roll call vote: AYES: Councilmembers
Thomas, Rodtra;. MoCowen, Baldwin,'and Mayor Crane. NOES: None. ABSENT:
None: ABSTAINr None.
12. COUNCIL REPOR'T'S
Councilmember Tht~ritas spoke about carbon free cities and as a community we should look
at Elie changes coming bur way.
Counc'tMiember Rodin requested an update on test wells, Orchard Avenue Bridge, and the
status of`the,permit ta'the State extending our rights on changing points of diversion. In
addition, add'tc an upcoming agenda to discuss information on the bank the City uses and
why.
Councilmember McCowen wants to look at the City's options for investing funds locally and
consider a local purchasing preference policy. The Citizen U meeting the City helped
sponsor was well attended. The Low Impact Development Workshop covered many storm
water issues which could be built into our development codes and requests it be added to an
upcoming agenda. Local Agency Formation Commission and the City of Fort Bragg are
making progress with the Municipal Service Review. Other agencies received funds for
projects from Mendocino Council of Governments but Ukiah received none as an application
was not submitted; Ukiah should consider applying for these funds.
CC 2/6/08
Page 5 of 6
Councilmember Baldwin requested the Coyote Valley_Dam Feasibility Study, linked to the
Inland Water and Power Commission, be added to an upcoming agenda as it needs to be
decided if Ukiah will continue to participate.
Mayor Crane reported on the Farm Bureau's meeting on the Draft Policy for Maintaining In-
stream Flows in Northern California Streams and the Northern California Powers Authority
(NCPA) meeting in Sacramento.
13. CITY MANAGER/CITY CLERK REPORTS
Interim City Manager Thompson asked if any of the Council were interested in independently
evaluating the PEG (Public Education Government Chanel) contract the County is working
on and the evaluations are to be submitted to Director of Conanity & General Services
Sangiacomo; Councilmember Baldwin stated he is interestedi Another forum regarding the
Masonite property will be held in March 2008 and preregistration-is required.
Recessed to Closed Session 11:36 pm
14. CLOSED SESSION -Closed Session may be held at any time during dr'before the meeting
a. Conference with Real Propertv Negotiators (§ 54956.8)
Property: APN 156-240-02, 03, 06, 47; t~ (Ukiah)
Negotiator: Pat Thompson, Interim City IIAOittager
Negotiating Parties: City of Ukiah & David HullfRtc Piffero
b. Conference with Labor Negotiator (§ 54957.6)
Agency Representative: PatThgmpson, Interim City Manager
Employee Organization: Mart~dtnent Unit
c. Conference with Real Prooert~t Neettr~ators (§ 54956.$1
Property: APN 003-582-04 and''-08, 0~=5$2-28 through -34, and 003-181-34 and -35;
Agency Negotiator: Mike Keller
Negotiating Parties: Ceja, property,o~vners
Under negotiation: Puce and terms of payment
Reconvened in Open Session at 12:40 am
Mayor Crane announced theYesults of the motion that carried in Closed Session regarding the
urgency itcfn: M/S ThomasiCttane the City contractually approve the retention of Source California
to provide the work as described. in the`staff report subject to the City Attorney determining whether
there is a basis for claiming the'City has already paid for the work under the prior contract with
Source California: tNotion carried by the following roll call vote: AYES: Councilmember Thomas,
McCowen, and Mayor Crane. NOES: None. ABSENT: Councilmember Rodin and Baldwin.
ABSTAIN: None.
15. ADJOURNMENT
There being no further business, the meeting adjourned at 12:42 am.
JoAnne M. Currie, Deputy City Clerk
CC 2/6/08
Page 6 of 6
ITEM NO. 7a
DATE: March 5, 2008
AGENDA SUMMARY REPORT
SUBJECT: ADOPTION OF RESOLUTION AMENDING APPENDIX TO CITY CONFLICT OF
INTEREST CODE
The City's Conflict of Interest Code as found in the Appendix to the Code should be reviewed and
amended every two years to determine whether or not position titles need to be added or eliminated
based on staffing and job description changes. Amendments are reflected in the Appendix (Exhibit A)
of the attached Resolution as highlighted areas.
RECOMMENDED ACTION: Adopt Resolution Amending Appendix to Conflict of Interest Code.
ALTERNATIVE COUNCIL POLICY OPTIONS: Determine modifications must be made to the
Appendix, identify changes, and adopt Resolution with revised Appendix.
Citizen Advised: N/A
Requested by: N/A
Prepared by: Linda Brown, City Clerk
Coordinated with: David Rapport, City Attorney, Melody Harris, Human Resources Director
Attachments: 1. Resolution Amending Appendix to Conflict of Interest Code
APPROVED~.~~il(
Pat Thompson, Interim City Manager
Attc,cl~~ment # /
RESOLUTION NO. 2008-05
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH
AMENDING APPENDIX TO CONFLICT OF INTEREST CODE
WHEREAS,
1. The Political Reform Act, Government Code § 81000, et seg•, requires state and
local government agencies to adopt and promulgate conflict of interest codes; and
2. The Fair Political Practices Commission (FPPC) has adopted a regulation (2
C.C.R. § 18730) containing the terms of a standard conflict of interest code, which can be
incorporated by reference and may be amended by the FPPC after public notice and
hearings to conform to amendments in the Act; and
3. On March 6, 1991, in Resolution No. 91-46, the City Council adopted the
standard conflict of interest code by reference; and
4. Resolution No. 91-46 contained an Appendix which set forth the disclosure
categories for the various positions in the City of Ukiah government who make decisions
that could affect an economic interest; and
5. Various job titles and duties have changed since the Appendix was originally
adopted and the Appendix requires amendment to reflect the currently effective job titles
and duties within the City of Ukiah; and
6. Under Government Code § 87306.5 every other year beginning in 1992, the City
Council must either amend its City Code or determine that no amendments are necessary.
NOW, THEREFORE, BE IT RESOLVED, that this Resolution supersedes all other
resolutions establishing Appendix to Conflict of Interest Code in the City of Ukiah and the
attached Appendix to Conflict of Interest Code (Exhibit A) is hereby adopted, effective
March 5, 2008, and shall remain in effect until further amended by resolution of the City
Council.
PASSED AND ADOPTED this 5th day of March 2008, by the following roll call vote:
AYES:
NOES:
ABSTAIN
ABSENT:
ATTEST
Councilmembers Thomas, McCowen, Rodin, Baldwin, and Mayor Crane
None
None
None
Linda C. Brown, City Clerk
Douglas F. Crane, Mayor
EXHIBIT A
RESOLUTION NO. 2008-OS
APPENDIX TO CONFLICT OF INTEREST CODE
DISCLOSURE CATEGORIES FOR CONFLICT OF INTEREST CODE
(Effective March 5, 2008)
RANGE OF DUTIES POSITION REPORTABLE INTERESTS
a. Employees whose duties Mayor*, Councilmembers*, All sources of income, interests
are broad and indefinable City Manager*, Economic in real property and investments
Development Coordinator, and business positions in
City Attorney*, City Treasurer,* business entities
Community/General Services
Director, Finance Director*, Fire Chief,
Fire Battalion Chief, Planning Commissioners*,
Planning & Community Development Director,
Police Chief, Police Captain,
Public Utilities Director, Public Works
Director/City Engineer, Risk Manager/
Budget Officer
Employees whose duties involve contracting or purchasing for supplies:
a: Entire City Executive Assistant/City Clerk, Investments and business
Deputy City Clerk, Deputy Public positions in business entities,
Works Director, Purchasing which provide services, supplies
Supervisor, Purchasing Assistant, and materials, machinery or
Public Works Supervisor, equipment of the type utilized
Information Technology (IT) by the entire City (excluding
Supervisor, Public Works Project Schedules B & Cl )
Manager
b. A specific City
Department
Airport Manager, Recreation
Supervisor, Community Services
Supervisor, Museum Director,
Electric Supervisor,
Senior Civil Engineer,
Assistant Civil Engineer,
Water Utilities Project Engineer
Electrical Distribution Engineer,
Interim Electric Public Utilities
Duector
Investments and business
positions in business entities,
and sources of income which
provide services, supplies,
materials, machinery, or
equipment of the type utilized
by the designated-employee's
department (all schedules
excluding schedules B & C I )
Included solely for disqualification purposes. Disclosure requirements imposed by Government
Code Section 87200. Solely required to complete Form 700 or any successor form. (See 2 C.C.R.
§18730, Section 3.)
Note: If the City hires "consultants" as defined in 2 C.C.R. § 12700, whether or not the consultant has a
disclosure obligation and the extent of that obligation will be determined in accordance with the City
Manager Consultant Disclosure Policy as adopted on June 7, 2007. Pursuant to that policy, the City Clerk
shall forward a copy of this determination to the Fair Political Practices Commission (FPPC).
ITEM NO. 7b
DATE: March 5. 2008
AGENDA SUMMARY REPORT
SUBJECT: APPROVAL OF NOTICE OF COMPLETION FOR TRAFFIC SIGNAL
EQUIPMENT UPGRADE, SPECIFICATION NO. 07-12
SUMMARY: Funding for this project was approved in the fiscal year 2007/2008 budget in
the amounts of $144,500 in account number 250.9815.250.002 and $68,000 in account
number 341.9815.250.001. The City Council awarded the contract on September 19, 2007
to Republic ITS (contractor) of Novato, California in the amount of $144,625.00 with the
additional provision of funding for potential change orders in the amount of $14,462.00, for
a total project award of $159,087.00.
The work of the contract was completed by the contractor in substantial conformance with
the approved plans and specifications on February 7, 2008. The final contract cost based
on actual quantities constructed and approved change orders is $154,063.40. Final
payment of the 10 percent retention will be made to the contractor after 35 days from the
date the Notice of Completion is filed with the County Recorder.
RECOMMENDED ACTION: 1. Accept the work as complete; 2. Direct the City Clerk to file
the Notice of Completion with the County Recorder for Traffic Signal Equipment Upgrade,
Specification No. 07-12.
ALTERNATIVE COUNCIL POLICY OPTIONS: None.
Citizen Advised: N/A
Requested by: Tim Eriksen, Director of Public Works /City Engineer
Prepared by: Rick Seanor, Deputy Director of Public Works R~
Coordinated with: Pat Thompson, Interim City Manager
Attachments: 1. Notice of Completion
APPROV
at Thompson, Interim City Manager
AG-NOC-Spec-07-12.doc
ATTACHM[NT_,L_
Please return to:
CITY OF UKIAH
300 Seminary Avenue
Ukiah, California 95482-5400
(707)463-6200
NOTICE IS HEREBY GIVEN
NOTICE OF COMPLETION
1. That the real property described is owned by the following whose address is: City of Ukiah, a Municipal
Corporation. 300 Seminary Avenue, Ukiah, California 95482-5400
2. That the nature of the title to the Traffic Signal Equipment Upgrade. Specification No. 07-12 of all said owners
is that of fee simple.
3. That on the 7th day of February 2008, the Contract work for this project was actually completed.
4. That the name and address of the Contractor is Republic ITS 371 Bel Marin Keys Blvd.. #200. Novato.
Ca I iforn ia. 94949-5699.
5. That the real property herein referred to is situated in the County of Mendocino, State of California, and is
described as follows: City-owned propertv identified as traffic signal equipment within the Citv of Ukiah.
City Council Approval CITY OF UKIAH, a Municipal Corporation
By:
Date Linda Brown, City Clerk
State of California
County of Mendocino
On before me,
Date
Date Name and Title of Officer (e.g. "Jane Doe, Notary Public")
personally appeared
Name(s) of Signer(s)
^ personally known to me
^ (or proved to me on the basis of satisfactory evidence)
to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that
he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the
instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.
WITNESS my hand and official seal.
Place Notary Seal Above
Signature of Notary Public
ITEM NO. ~~
DATE: March 5, 2008
AGENDA SUMMARY REPORT
SUBJECT: ADOPTION OF RESOLUTION REMOVING 110 LINEAL FEET OF ON-
STREET PARKING AT 540 SOUTH ORCHARD AVENUE
SUMMARY; The Traffic Engineering Committee (TEC) received a requestfrom Captain R. C.
Madrigal, Commander of the Ukiah Area CHP for a no parking zone along the frontage of the
CHP / DMV offices at 540 South Orchard Avenue. At this location, there is an existing no
parking zone for vehicles over 6-feet in height. Due to restricted sight distance, a no-parking
zone at this location is justified. The net result of the proposed action will be the loss of five
on-street parking spaces. The Traffic Engineering Committee reviewed this request at its
regular meeting of January 8, 2008. The TEC recommends approval of the no parking zone
to the City Council.
RECOMMENDED ACTION: Adopt resolution removing 110 lineal feet of on-street parking at
540 South Orchard Avenue.
ALTERNATIVE COUNCIL POLICY OPTIONS: Do not adopt resolution and provide direction
to staff.
Citizen Advised: Captain R. C. Madrigal, Commander of the Ukiah Are
Requested by: Tim Eriksen, Director of Public Works /City Engin er
Prepared by: Rick Seanor, Deputy Director of Public Works Q~,~-
Coordinated with: Pat Thompson, Interim City Manager ~'(~'~
Attachments: 1. Resolution for Adoption
2. Location Map
APPROV c~
Pat Thompson, Interim City Manager
RJS' AGnpGNP-CM/
Attachment # 1
RESOLUTION NO. 2008-
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH
REMOVING 110 LINEAL FEET OF ON-STREET PARKING
AT 540 SOUTH ORCHARD AVENUE
WHEREAS, the City Council may by resolution designate portions of streets upon which
the standing, parking, or stopping of vehicles is prohibited or restricted pursuant to Article
11, Chapter 1, Division 8 of the Ukiah City Code; and
WHEREAS, the Traffic Engineering Committee (Traffic Engineer) considered the request
on January 8, 2008 to establish the no parking zone within the City of Ukiah; and
WHEREAS, the Traffic Engineer recommends this request regarding the no parking zone.
NOW, THEREFORE, IT IS HEREBY RESOLVED, that the City Council of the City of Ukiah
does hereby rescind Resolution No. 2003-37 which prohibits parking vehicles six feet or
more in height at 540 South Orchard Avenue.
NOW, THEREFORE, BE IT FURTHER RESOLVED, that the City Council of the City of
Ukiah does establish a no parking zone at 540 South Orchard Avenue at a location
determined by the City Engineer.
PASSED AND ADOPTED this 5th day of March, 2008 by the following roll call vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Douglas F. Crane, Mayor
ATTEST:
Linda Brown, City Clerk
Resolution No. 2008-
Pa9e 1 of 1
J
jJR~V~~AY
ptiacn~~'i #
~OUT~{
~~HA~t7
~~E.
w
w
~ 7
Q` ~..
r
~~
~.
~-
P
h~
~?
d
cr
C1.
~~
ca~
~~~
~~~
2
~-
~,
~ ~ C1L
~ `..
'~OU~ a
~- S
~JO~-~
ITEM NO: 7d
MEETING DATE: March 5, 2008
AGENDA SUMMARY REPORT
SUBJECT: REPORT REGARDING PURCHASE OF FIREFIGHTER PROTECTIVE
CLOTHING (TURNOUTS), FROM L.N. CURTIS IN THE AMOUNT OF $9,072.55
SUMMARY: Pursuant to the requirements of Section 1522 of the Municipal Code, this report is
being submitted to the City Council to advise of the purchase of five new sets Qacket and pants) of
turnouts and one pair of replacement turnout pants. The items were purchased from L.N. Curtis for
the amount of $9,072.55.
Turnouts are a necessary item needed by firefighters to perform their duties and required by the
California Occupational Safety and Health Administration (Cal-OSHA). The five new sets are for
three new Volunteer Firefighters and two new full-time Firefighters. The one pair of turnout pants
is a replacement pair for an existing employee. Funds for this purchase are budgeted in the
current fiscal year. By buying in quantity, the City realizes a cost savings.
RECOMMENDED ACTION: Receive report regarding the acquisition of new and
replacement turnouts from L.N. Curtis for the amount of $9,072.55.
ALTERNATIVE COUNCIL OPTIONS: N/A
FUNDING: Amount From Acct. No.
$4,864.91 105.2190.690.002
$4,207.64 105.2101.690.006
Citizens Advised: N/A
Requested by: N/A
Prepared by: Harold Ritter, Fire Chief
Coordinated with: Mary Horger, Purchasing Supervisor; Cindy Stanford, Administrative
Secretary; Pat Thompson, Interim City Manager
~~
Approved:~~ ~%~,r.~.~~_
Pat Thompson, Interim City Manager
ITEM NO: ~P
MEETING DATE: March 5, 2008
AGENDA SUMMARY REPORT
SUBJECT: REQUEST APPROVAL FOR RE-CLASSIFICATION & SALARY INCREASE
OF RECEPTIONIST POSITION TO "RECEPTIONISTISECRETARY"
The Civic Center Receptionist position was hired in a part-time capacity in 2003 to perform
routine receptionist duties, and to assist the Administrative Support staff with general, clerical
duties that could be completed in between greeting customers and answering phones. The
Receptionist was promoted to full-time in 2006, and has over time increased her skill level by
taking on more complex projects, not only for the Administrative Support/City Clerk
department but for other departments including Human Resources, Risk Management,
Planning and Finance. In addition to her regular and customary duties, the Receptionist has
taken on opening and sorting mail for Finance, preparing file storage manifests and assisting
the City Clerk with the Record Retention program, scheduling interviews and processing
routine correspondence for Human Resources, and maintaining training records and other
databases for various departments.
A large component of the additional duties the Receptionist now regularly performs, is to
assist the Risk Manager in managing the City's insurance documents, including responsibility
for ensuring risk transference is adequately covered. Under the Risk Manager's supervision
the Receptionist works directly with various insurance companies on behalf of City
consultants, contractors, etc., in obtaining proper insurance documentation and following up
to ensure compliance. Related to this, she maintains the "Fastrack" insurance/contract
management database system and has become the "in-house" expert on the program.
Continued on page 2
RECOMMENDED ACTION:
Council to approve re-classification of Receptionist position to "Receptionist/Secretary" position.
ALTERNATIVE COUNCIL OPTIONS:
1.) Council to not approve proposed re-classification;
2.) Refer to Staff for additional information.
Requested by: Linda Brown, Executive Assistant/City Clerk
Prepared by: Melody Harris, Human Resources Director
Coordinated with: Linda Brown, Executive Assistant/City Clerk; Pat Thompson, Interim City
Manager
Attachments: 1 - "Receptionist/Secretary" Job Description
Approve
Pat Thompso ,Interim City Manager
Request Approval for Re-Classification of Receptionist Position to "Receptionist/Secretary"
Page Two
In recognition of the additional duties and responsibilities performed by the Receptionist on a regular
basis, Staff recommends a re-classification of the Receptionist to the higher position classification of
"Receptionist/Secretary" (see attached job description). If approved by Council, this re-classification
would result in a 7.7% salary increase to the employee. The Department currently has sufficient
funds budgeted to fund this salary increase through the remainder of this fiscal year due to salary
savings from a previously vacant position.
ATTACHMENT ~
City vf2lk~uz!i
JOB DESCRIPTION
RECEPTIONIST/SECRETARY
DEFINITION
Under general supervision of the Executive AssistanUCity Clerk, to perform varied difficult and complex
secretarial and office assistance for various administrative departments; and perform related work as required.
Serves as the Receptionist for the administrative wing of the Ukiah Civic Center.
EXAMPLES OF DUTIES: (These examples are intended only as illustrations of the various types of work
perforrned. The examples of work performed are neither restricted to nor all encompassing of the duties to be
performed under this job title.) (E=Essential Duty; M=Major Portion of Time)
- Receive visitors and telephone inquiries, direct the public and others, and furnish desired information
whenever possible. (E, M)
- Assist departments with and produce a variety of projects, reports, meeting minutes, correspondence, and bid
specifications, requests for proposals, public notices, records and similar material independently and from
drafts, dictating equipment, and clean copy. (E, M)
- Maintain insurance certificate files for Risk Manager. Work with clients and follow-up to obtain proper
insurance coverage; track insurance and City contract documents in Fast Track computer program; Provide
cross-training of program to other staff (E,M)
- When assigned, undertake and carry forward a variety of projects requiring initiative and working
independently. (E)
- Assists the City Clerk in maintaining City records, scanning records into the computer system, records
retention, and conducting research for City staff and the public. (E,M)
- Maintain security of confidential information. (E)
- Maintain mailing and distribution lists and current general departmental information. (E)
- Requisition supplies, as needed.
- Establish and maintain project and confidential files.
- Maintain records in a timely manner, so as to adhere to legal timeframes.
- Perform related work as assigned.
QUALIFICATIONS
Knowledge of:
- Customer relations and service skills.
- Standard office clerical procedures, with emphasis on correct English grammar and spelling,
- Composition standards
- Standard formats for reports, records, minutes, and correspondence.
- Microsoft Office software (Word, Excel, Publisher) and basic office equipment.
Ability to:
- Handle numerous activities at once (i.e., phone calls, radio calls, receive visitors), in an effective and
pleasant manner.
- Maintain security of confidential information.
- Perform responsible and difficult office assistance work, requiring the use of independent judgment, speed,
accuracy, and good English grammar.
- Work under pressure to meet established deadlines.
- Type accurately at a speed of 55 words net words per minute.
- Prepare correspondence independently.
- Perform responsible and difficult office assistant work.
- Organize and maintain files.
- Establish and maintain effective working relationships with those contacted in the course of work.
- Converse in basic Spanish as needed to communicate with customers (preferred).
- Work flexible hours.
EXPERIENCE AND EDUCATION
Any combination of graduation from high school, or equivalent, and four (4) years of responsible
secretarial/clerical experience. Switchboard experience preferred.
SPECIAL REQUIREMENT
Possession of a valid Class C California Driver's License.
ITEM NO: 7f
MEETING DATE: March 5, 2008
AGENDA SUMMARY REPORT
SUBJECT: AWARD PURCHASE OF LIQUID POLYMER EMULSION TO POLYDYNE,
INC. AT THE UNIT PRICE OF $1.06 PER POUND FOR AN APPROXIMATE TOTAL
AMOUNT OF $12,720.00 PLUS TAX AND AUTHORIZE BUDGET AMENDMENT FOR
$6,000.00.
Submitted for the City Council's consideration and action is Staffs recommendation that the
purchase of approximately 12,000 pounds liquid polymer emulsion be awarded to Polydyne, Inc.
in the amount of $1.06 per pound for an approximate total amount of $12,720.00. The product
will be used in the wastewater treatment plant's biosolids dewatering process.
Bids for the subject product were received from a total of seven (7) companies. Responses were
received from six (6) firms. Polydyne, Inc. was the low bidder. Please refer to the bid summary
table below for a complete listing of the bid amounts.
Company Unit Price EXTENDED
1) Polydyne, Inc. $1.06 per Ib. $12,720.00 plus tax
2) Ciba Specialty Chemicals $1.18 per Ib. $14,160.00 plus tax
3) Brenntag Pacific, Inc. $1.525 per Ib. $18,300.00 plus tax
4) Kemira Water Solutions, Inc. No Bid
5) Gulfbrandsen No Bid
6) Nalco Company No Bid
In addition, Staff is requesting a budget amendment transferring $6,000.00 from Fund 612 -
Sewer Operations Fund Balance to 612.3580.520.000 for the unanticipated advanced wastewater
treatment needed to meet discharge limits due to winter storms and current process limitations.
RECOMMENDED ACTION: 7) Award purchase of approximately 72,000 pounds liquid
polymer emulsion for a one year period to Polydyne, Inc. at the unit price of $1.06 per
pound, for an approximate total of $12,720.00 plus tax. 2) Authorize budget amendment for
ALTERNATIVE COUNCIL OPTIONS: Reject al
and provide direction to Staff.
FUNDING: Additional Funds
Amount Budgeted From Acct No. To Acct No. Requested
612 Fund 612.3580.520.000 $6,000.00
Requested by: Jesse Pagliaro, Wastewater Treatment Plant Supervisor
Prepared by: Jesse Pagliaro, Wastewater Treatment Plant Supervisor
Coordinated with: Mary Horger, Purchasing Supervisor; Pat Thompson, Interim City
Manager
ATTACHMENT
~.. -
t ,~~.~ ~ ~ `r`:
cr~`y o~ uxr.~C
300 Seminary Avenue
Ukiah, California 95482
BID TABULATION
February 20, 2008 BID OPENING
Liquid Polymer -Emulsion
(Approximately 12,000 pounds)
COMPANY UNIT PRICE
1. Polydyne, Inc. $1.06 per pound
PO Box 279
Riceboro, GA 31321-0279
2. Ciba Specialty $1.18 per pound
PO Box 820
Suffolk, VA 23439-0820
3. Brenntag Pacific, Inc. $1.525 per pound
860 Wharf Street
Richmond, CA 94804
4. Kemira Water Solutions No Bid
3211 Clinton Pkwy Ct #1
Lawrence, KS 66044
5. Gulfbrandsen No Bid
PO Box 5523
Clinton, NJ 08809
6. Nalco Company No Bid
1601 West Diehl Road
Naperville, IL 60563-1198
Please note: these bids were sent to seven (7) chemical companies total.
ITEM NO: ~g
MEETING DATE: March 5, 2008
AGENDA SUMMARY REPORT
SUBJECT: AWARD PURCHASE OF FERRIC CHLORIDE TO KEMIRA WATER SOLUTIONS,
INC. AT THE UNIT PRICE OF $579.00 PER DRY TON FOR AN APPROXIMATE TOTAL
AMOUNT OF $92,640.00 PLUS TAX AND AUTHORIZE BUDGET AMENDMENT FOR
$47.000.00
Submitted for the City Council's consideration and action is Staffs recommendation that the
purchase of approximately 160 dry tons of Ferric Chloride be awarded to Kemira Water Solutions,
Inc. in the amount of $579.00 per dry ton of product for an approximate total amount of $92,640.00.
The product will be used in the wastewater treatment plant's effluent treatment process.
Bids for the subject product were requested from six (6) firms. Responses were received from two
(2) firms. Kemira Water Solutions, Inc. was the low bidder. Please refer to the bid summary table
below for a complete listing of the bid amounts.
Comoanv Unit Price EXTENDED
1) Kemira Water Solutions, Inc. $579.00 per dry ton $92,640.00 plus tax
2) Gulfbrandsen No Bid N/A
In addition, Staff is requesting a budget amendment transferring $47,000.00 from Fund 612 -
Sewer Operations Fund Balance to 612.3580.520.000 for the unanticipated advanced wastewater
treatment needed to meet discharge limits due to winter storms and current process limitations.
RECOMMENDED ACTION: 1) Award purchase of approximately 160 dry tons of Ferric
Chloride to Kemira Water Solutions, Inc. for a one year period at the unit price of $579.00
per dry ton, for an approximate total of $92,640.00 plus tax. 2) Authorize budget amendment
for $47,000.00.
ALTERNATIVE COUNCIL OPTIONS: Reject all bids and provide direction to Staff.
FUNDING: Additional Funds
Amount Budgeted From Acct No. To Acct No. Reouested
612 Fund 612.3580.520.000 $47,000.00
Requested by: Jesse Pagliaro, Wastewater Treatment Plant Supervisor
Prepared by: Jesse Pagliaro, Wastewater Treatment Plant Supervisor
Coordinated with: Mary Horger, Purchasing Supervisor; Pat Thompson, Interim City
Manager
Thompson, Interim City Manager
ATTACHMENT /
s~ ^
<< ` t_
,~ ~~ r>
~ ~,,j ~_
r.. -~., ,
~~- ~r~~
.,~
`~- ~ ~,
CIS O~ ZI~CI.~I..~C
300 Seminary Avenue
Ukiah, California 95482
BID TABULATION
February 20, 2008 BID OPENING
Liquid Ferric Chloride
(Approximately 160 Dry Tons)
COMPANY
Kemira Water Solutions, Inc.
3211 Clinton Pky. Ct. #1
Lawrence, Kansas 66047
UNIT PRICE
$579 per dry ton
2. Gulfbrandsen No Bid
PO Box 5523
Clinton, NJ 08809
Please note: these bids were sent to six (6) chemical companies total.
ITEM NO: ~h
MEETING DATE: March 5, 2008
AGENDA SUMMARY REPORT
SUBJECT: AWARD PURCHASE OF SODIUM BISULFITE TO BRENNTAG PACIFIC, INC.
AT UNIT PRICE OF $670.73 PER DRY TON FOR AN APPROXIMATE TOTAL AMOUNT OF
$16.768.25 PLUS TAX AND AUTHORIZE BUDGET AMENDMENT FOR $8.000.00.
Submitted for the City Council's consideration and action is StafFs recommendation that the
purchase of approximately 25 dry tons of Sodium Bisulfite, 25% solution, be awarded to
Brenntag Pacific, Inc. at the unit price of $670.73 per dry ton of product for an approximate total
amount of $16,768.25. The product will be used in the wastewater treatment plant's effluent
treatment process.
Bids for the subject product were requested from seven (7) firms. Responses were received
from three (3) firms. Brenntag Pacific, Inc. was the low bidder. Please refer to the bid summary
table below for a complete listing of the bid amounts.
Company Unit Price EXTENDED
1) Brenntag Pacific, Inc. $670.73 per dry ton $16,768.25 plus tax
2) Basic Chemical Solutions $758.09 per dry ton $18,952.25 plus tax
3) Gulfbrandsen No Bid
In addition, Staff is requesting a budget amendment transferring $8,000.00 from Fund 612 -
Sewer Operations Fund Balance to 612.3580.520.000 for the unanticipated advanced
wastewater treatment needed to meet discharge limits due to winter storms and current process
limitations.
RECOMMENDED ACTION: 1) Award purchase of approximately 25 dry tons of Sodium
Bisulfite, 25% solution, to Brenntag Pacific, Inc. for a one year period at the unit price of
$670.73 per dry ton, for an approximate total of $16,768.25 plus tax. 2) Authorize budget
amendment for $8.000.00.
ALTERNATIVE COUNCIL OPTIONS: Reject all bids and provide direction to Staff
FUNDING:
Amount Budgeted From Acct No. To Acct No.
612 Fund 612.3580.520.000
Additional Funds
Reouested
$8,000.00
Requested by: Jesse Pagliaro, Wastewater Treatment Plant Supervisor
Prepared by: Jesse Pagliaro, Wastewater Treatment Plant Supervisor
Coordinated with: Mary Horger, Purchasing Supervisor; Pat Thompson, Interim City
Manager
Thompson, Interim City Manager
ATTACHMENT ~
_ _ r'`-
~ ~
`~.
- , f~ r~~ CI~`y O f `LL~C'~,~13~
+.r1 l J ~ ~ '"`~„r~J 3D0 Seminary Avenue
Ukiah, California 95482
BID TABULATION
February 20, 2008 BID OPENING
Sodium Bisulfite 25% Solution
(Approximately 25 Tons)
COMPANY UNIT PRICE
Brenntag Pacific Inc. $670.73 per dry ton
860 Wharf Street
Richmond, CA 94804
2. Basic Chemical Solutions $758.09 per dry ton'
12522 Los Nietos Aoad
Santa Fe Springs, CA 90670
"Please note: took exception for pricing firm for one year -only guaranteed 30 days.
3. Gulfbrandsen No Bid
PO Box 5523
Clinton, NJ 08809
Please note: these bids were sent to seven (7) chemical companies total.
r'
ITEM NO: 7i
MEETING DATE: March 5, 2008
AGENDA SUMMARY REPORT
SUBJECT: AWARD PURCHASE OF SODIUM HYPOCHLORITE TO OLIN CORPORATION
AT THE UNIT PRICE OF $0.849 PER GALLON FOR AN APPROXIMATE
TOTAL AMOUNT OF $84,900.00 PLUS TAX AND AUTHORIZE BUDGET
AMENDMENT FOR $38,500.00.
Submitted for the City Council's consideration
purchase of approximately 100,000 gallons
Corporation in the amount of $0.849 per galloi
$84,900.00. The product will be used in the
process.
and action is Staff's recommendation that the
of Sodium Hypochlorite be awarded to Olin
i of product for an approximate total amount of
wastewater treatment plant's efFluent treatment
Bids for the subject product were requested from seven (7) firms. Responses were received
from two (2) firms. Olin Corporation was the low bidder. Please refer to the bid summary table
below for a complete listing of the bid amounts.
Company Unit Price EXTENDED
1) Olin Corporation $0.849 per gallon $84,900.00 plus tax
2) Gulfbrandsen No Bid
In addition, Staff is requesting a budget amendment transferring $38,500.00 from Fund 612 -
Sewer Operations Fund Balance to 612.3580.520.000 for the unanticipated advanced
wastewater treatment needed to meet discharge limits due to winter storms and current process
limitations.
RECOMMENDED ACTION: 1) Award purchase of approximately 100,000 gallons of
Sodium Hypochlorite to Olin Corporation for a one year period at the unit price of $0.849
per gallon, for an approximate total of $84,900.00 plus tax. 2) Authorize budget
amendment for $38.500.00.
ALTERNATIVE COUNCIL OPTIONS: Reject all bids and provide direction to Staff
FUNDING:
Amount Budgeted From Acct No. To Acct No.
612 Fund 612.3580.520.000
Additional Funds
Requested
$38,500.00
Requested by: Jesse Pagliaro, Wastewater Treatment Plant Supervisor
Prepared by: Jesse Pagliaro, Wastewater Treatment Plant Supervisor
Coordinated with: Mary Horger, Purchasing Supervisor; Pat Thompson, Interim City
Manager
Pat Thompson, Interim City Manager
ATTACHMENT
nr-. _. r:.. .
i~ ~~ ~ C
y ~t
C~~`y O,~ '1.1x~.~I..~C
300 Seminary Avenue
Ukiah, California 95482
BID TABULATION
February 20, 2008 BID OPENING
Liquid Sodium Hypochlorite
(Approximately 100,000 gallons)
COMPANY
1. Olin Corporation
700 Ygnacio Valley Road, Suite 250
Walnut Creek, CA 94596
UNIT PRICE
$0.849 per gallon
2. Gulfbrandsen No Bid
PO Box 5523
Clinton, NJ 08809
Please note: these bids were sent to seven (7) chemical companies total.
1
ITEM NO: 7j
MEETING DATE: March 5, 2008
AGENDA SUMMARY REPORT
SUBJECT: AUTHORIZATION OF AMENDING BID AWARD TO UKIAH FORD FOR TWO NEW
GENERAL SERVICE TRUCKS WITH UTILITY BODIES FOR THE PARKS DEPARTMENT
At the City Council meeting held on October 17`h, 2007, Council awarded a bid for two new general
service trucks with utility bodies for the Community Services Department to Ukiah Ford in the
amount of $51,483.75.
At the time of delivery, Steve Humphrey of Ukiah Ford discovered an error in the paperwork that
related to our purchase price of the vehicles. When they originally submitted their bid, they quoted
$24,879 per truck. But, when they extended the amount over, they made an error, carrying it
through to their bottom line bid price (copy of their bid is attached). Their bid amount should have
been a total of $53,638.75 (a difference of $2,155.00), which would have still been the low bid.
Ukiah Ford has stated that if they sell the trucks at the lower price, they will lose almost $700 per
unit, or a total of $1,400, and has asked if there is anything the City can do.
Per the City's Municipal Code, for a material purchase over $10,000.00, only the City Council can
authorize amending the awarded bid for a higher amount than what was originally awarded,
After reviewing the documentation, and the obvious nature of the vendor's mistake, Staff would like
to recommend that the Council authorize amending the original bid award, which would result in a
change to the original purchase price from $51,483.75 to $53,638.75. Funds are available for this
increase in both 100.6001.800.000 and 698.1915.800.000.
RECOMMENDED ACTION: Authorize amending the original bid award to Ukiah Ford,
resulting in a change to the original purchase price from $51,483.75 to $53,638.75.
ALTERNATIVE COUNCIL OPTIONS: 1) Do not authorize the requested amendment, and
authorize only an increase of $1,400.00 to cover Ukiah Ford's loss, or 2) Do not authorize an
amendment, and pay only the original awarded amount of $51,483.75 to Ukiah Ford.
Amount Budgeted Account Number Additional Funds Reauested
$35,000.00 100.6001.800.000 N/A
$35,000.00 698.1915.800.000 N/A
Citizens Advised: N/A
Requested by: Gordon Elton, Director of Finance
Prepared by: Mary Horger, Purchasing Supervisor
Coordinated with: Pat Thompson, Interim City Manager and Sage Sangiacomo, Director of
Community Services
Thompson, Interim City Manager
CITY of UKIAH
300 Seminary Avenue
ATTACHMEN"T~,~, ~,,,,,,r
Ukiah CA. 95482 ,
Phone 707-463-6233, Fax 707-463-6234
REQUEST FOR BID
FAX RESPONSE WILL BE ACCEPTED
RETURN THIS FORM DATE: 9/12/2007
THIS IS NOT AN ORDER E27887
TO: UKIAH FORD
1170 South State Street
Ukiah, CA 95482
ber ?A, 2007
PURCHASING SUPERVISOR
AVE. CITY or UKIAH
Mary Horger
non rrrrr.ri r•
BIDS ARE REQ UESTED }(IK'1 HB }VLLVWEVIi IICMJ: na.i. l)1llJ J11MLL uu a .y ..
QUANTITY DESCRIPTION i1NIT PRICE EXTENDED PRICE
2 Each New 2007/2008 1 Ton Truck
B
d
S
i
U
ili ,~//
~r ~14 ~/ CQ~
~ L
~/ //
erv
ce
o
y
t
ty
Complete with 11-Foot l
As per attached City of Ukiah Specification #E27867
~,J/~~ /~~ [i~/~LS
Tax (7.75%): 3'701.7/S~
Freight/Delivery:
5~0
a~
Other: ,Qp~TJC •
Total: ~l' ~~~
TERMS:
NET 30
DEL. TO:
F.O.B. UKIAH
LEAD TIME ARO: A
COMPA ~~T
pfL77
SIGNATURE:
PRINT NAME:
TITLE: RIG
PHONE: '707 ~v ' OO /
FAX: p"
DATE:
4~~7
Right is reserved to reject any and all bids.
Right is reserved to accept separate items unless specirically denied by bidder.
Right is reserved to reject a bid from any bidder who has previously failed to perorm
adequately for the City of Ukiah.
In CASE OF DEFAULT, the Ciry of Ukiah may procure the items quoted on from other
sources and hold the original bidder liable for any increased costs.
The price, terms, delivery point, and delivery date may individually or collectively be the
basis of the awarding of the bid.
ALL BIDS MUST BE SIGNED.
In submitting the bid, bidder agrees that the bid shall remain open and may not be revoked
or withdrawn for 60 days from the bid due date, unless a different time period is specified
in RFB.
Bidder agrees to perform according to its bid, fl the City's acceptance is
communicated to the bidder within the time specified in number 7 above.
c~~`y o.~ ~ux~.~
300 Seminary Avenue
Ukiah, California 95482
BID TABULATION
SEPTEMBER 24, 2007 BID OPENING
TWO (2) NEW 2007/2008
ONE TON TRUCKS COMPLETE WITH 11 FOOT UTILITY SERVICE BODIES
PRICE
COMPANY
1. UKIAH FORD
1170 S. State Street
Ukiah, CA 95482
2. DOWNTOWN FORD SALES
525 North 16`" Street
Sacramento, CA 95814
3. HARPER FORD
4800 Hwy 101, North
Eureka, CA 95501
4. HOLDER FORD
2575 South Main Street
Lakeport, CA 95453
5. HOLBLIT MOTORS
PO Box 910
Woodland, CA 95776
6. MAITA CHEVROLET
9650 Auto Center Drive
Elk Grove, CA 95758
EACH PRICE EXTENDED
$25,741.88 $st;~63-73
S~B 53,G3g~'~~
$27,395.17 $54,790.33
$27,520.83 $55,041.66
$28,847.10 $57,694.20
$29,599.12 $59,198.23
$30,640.42 $61,280.84
3
ITEM NO. ~k
DATE: March 5 2008
AGENDA SUMMARY REPORT
SUBJECT: AWARD ACQUISITION OF STREET SWEEPER TO TYMCO
INTERNATIONAL, LTD FOR THE DEPARTMENT OF PUBLIC WORKS IN
THE AMOUNT OF $175,073.13 FUNDED THROUGH THE EQUIPMENT
REPLACEMENT FUND BUDGET
SUMMARY: The City Public Works Department worked with the Purchasing Department
to obtain bids for the acquisition of a new 2008, TYMCO Model 600 Regenerative Air
Sweeper as a replacement for City vehicle number 2521, a 1993 TYMCO sweeper. On
December 19, 2007, as a part of this purchasing process, the City Council authorized
entering into an Interlocal contract with HGACBuy (a "Government-to-Government"
procurement service based out of Houston, Texas). By signing this contract, the City is
authorized to make purchases of vehicles which have already been through the
competitive bid process. The sweeper is beyond its service life and is due for replacement.
Please refer to the next page for the vehicle justification. (continued on page 2)
RECOMMENDED ACTION: Award acquisition of street sweeperto TYMCO International,
LTD in the amount of $175,073.13 for the Department of Public Works using funds from
the Equipment Replacement Fund.
ALTERNATIVE COUNCIL POLICY OPTIONS: 1. Not award acquisition of the street
sweeper. 2. Direct staff to readvertise for bids.
FUNDING: Amount Budgeted Account Number Additional Funds Reauested
$170,000 Equipment Replacement $5,073.13
Fund 698
Citizen Advised: N/A
Requested by: Tim Eriksen, Director of Public Works /City Engineerb
Prepared by: Rick Seanor, Deputy Director of Public Works ~~
Coordinated with: Pat Thompson, Interim City Manager
Attachments: None
APPROVE ~~
at Thompson, Interim City Manager
AG-Sweeper-TYMCO
Award acquisition of street sweeper to TYMCO International, Ltd. (or the Department of Public Works in the amount of $175,073.13
funded through the Equipment Replacement Fund budget
March 5, 2008
Page 2
Fleet Vehicle Justification
Proposed Vehicle: Street Sweeper
Department: Public Works
Area of use: City streets and City parking lots
1 VEHICLE PURPOSE
Need for vehicle within Department fleet
_.
The Department of Public Works currently has two sweepers, the CNG
street sweeper and the 1993 TYMCO street sweeper. Two street
sweepers are needed for use in the fall during heavy leaf season. In
addition having a second street sweeper provides a backup unit in the
event that the other street sweeper is non-operational pending repairs.
__. _ _ _ __
2 REPLACEMENT JUSTIFICATION
2.1 Current Vehicle
Description, Mileage, Funding Source and Market Value
Vehicle #2521 is a 1993 TYMCO street sweeper. The vehicle has
107, 788 miles on the drive engine and 6, 838 hours on the auxiliary
engine. This vehicle has been in service with the department's fleet
since 1993.
Staff has identified a minimum bid auction price for the 1993 TYMCO
street sweeper to be $10, 000.
__ _ __.
AG-Sweeper-TYMCO.d oc
Awartl acquisition of street sweeper to TYMCO International, Ltd. far the Department of Public Works in the amount of $175,073.13
funded through the Equipment Replacement Fund budget
March 5, 2008
Page 3
2.2 Maintenance Costs
Overall Condition, Maintenance Costs, Out of Service Time, Parts
Availability, and Associated Safety Issues
Overall Mechanical Condition:
', The 1993 vehicle has 107, 788 miles and 6, 838 hours of high demand
street sweeping activities. During the last scheduled maintenance period,
the department's mechanic discovered a wom driver's side tie rod, a wom
driver's side front tire, wom shoes for the hopper head, holes in the side
of the hopper bin, and various other maintenance issues. Although the
hopper bin could be temporarily repaired by welding, the cost for
replacement of the hopper bin is estimated at $50, 000. Replacement
shoes for the hopper head cost $800.
Maintenance Costs:
Vehicle maintenance records indicate the department has spent
$69, 650.83 in parts and labor, maintaining the vehicle during the time
period from September 4, 1996 through December 31, 2007.
Pending Major Repairs:
The 1993 TYMCO street sweeper is in need of major repair of the hopper
bin, front tie-rod, replacement of front tire, wom shoes for the hopper
head, and various other maintenance issues.
Out of Service Time:
The vehicle has been out of service completely since discovering the
various maintenance issues problems in December 2007, and entry back
into service is not recommended.
Parts Availability:
Most parts are still available for this model year.
Associated Safety Issues:
Wom front tie-rod and related steering issues.
AG-Sweeper-TYMCO.doc
Award acquisition of street sweeper to TYMCO International, Ltd. for the Department of Public Works in the amount of $175,073.13
funded through the Equipment Replacement Fund budget
March 5, 2008
Page 4
2.3 Shared Resources
_ _ __ _ _ __
•, Define any resources currently available within the City of Ukiah
fleet which could be utilized for this purpose.
The City's CNG street sweeper vehicle # 2532, is used for street
sweeping duties. The purchase of this replacement street sweeper is
essential since two street sweepers are needed for use in the fall during
heavy leaf season. In addition having a second street sweeper provides
a backup unit in the event that the other street sweeper is non-
... operational pending repairs.
3 PROPOSED VEHICLE SPECIFICATIONS
__
Proposed Vehicle Specifications.
The street sweeper specifications were developed after researching and ',
!driving several street sweeper demonstration units. The specifications were
developed based on the street maintenance division's needs and past
experience in street sweeper units, in particular, the most recent 15 years
operating experience of the TYMCO street sweeper.
3.1 2008 Street Sweeper Specifications
STANDARD EQUIPMENT (partial list)
2008 INTERNATIONAL 4300-DT CHASSIS
2 SPEED / 225 HP DRIVE ENGINE -TIER 3
JOHN DEERE AUXILIARY ENGINE -TIER 3
ABRASION PROTECTION PACKAGE
GUTTER BROOM TILT ADJUSTER -LEFT & RIGHT
REVERSE PICK-UP HEAD CHAINS
AUXILIARY HYDRAULIC SYSTEM
HOPPER DELUGE
HI/LOW PRESSURE WASH DOWN SYSTEM
GUTTER BROOM -DROP DOWN
3.2 MUST INCLUDE THE FOLLOWING OPTIONS:
DUMP SWITCH IN CAB
ELECTRIC MIRRORS
PICK-UP HEAD /WATER BLAST SYSTEM
AG-Sweeper-TYMCO.doc
Award acquisition of street sweeper to TYMCO International, Ltd. for the Department of Public Works in the amount of $175,073.13
funded through the Equipment Replacement Fund budget
March 5, 2008
Page 5
PUH FRONT CURTAIN LIFTER
ARROW STICK- LED WHELEN FTBAAAAP -CAB MOUNTED
LOW EMISSION PACKAGE
REAR CAMERA /MONITOR
AUTO HOSE REEL
(2) 12-INCH PARABOLIC MIRRORS
4. ALTERNATIVE FUEL AND CARB REGULATIONS
4.1 Alternative Fuels Availability
Proposed Vehicle Alternative Fuels. Availability
In 2006, the City accepted delivery of a CNG street sweeper. Although emissions
are clean, the CNG street sweeper has since experienced numerous
maintenance and performance issues. Staff recommends that the CNG
technology for large engine vehicles be allowed to be further refined prior to
purchasing another heavy duty CNG fueled vehicle.
4.2 CARB Standards
CARB STANDARDS
The street sweeper drive engine and the auxiliary engine comply with Tier 3
standards.
AG-Sweeper-TYMCO.doc
ITEM NO. ~i
DATE: March 5, 2008
AGENDA SUMMARY REPORT
SUBJECT: AWARD OF PROFESSIONAL SERVICES AGREEMENT TO WINZLER &
KELLY CONSULTING ENGINEERS IN AN AMOUNT NOT TO EXCEED
$38,850 FOR STORM DRAIN STUDY
SUMMARY: Staff distributed a request for proposals to 30 firms seeking professional
engineering services for preparation of a storm drain study. The storm drain study will
analyze storm drain requirements for five selected streets: Ford Street, Clara Avenue,
Perkins Street, Clay Street, and Mill Street. Nine firms responded with proposals. Staff
reviewed the proposals with the consultant selection board and selected Winzler & Kelly
Consulting Engineers for submitting the more responsive proposal. Selection of professional
consultants must be made by qualifications, not be fee amount. Other proposals received
included Coastland Civil Engineering at $31,324; Ruzicka Associates at $29,000; SHN
Consulting Engineers and Geologists, Inc. at $47,700; Carlile-Macy at $23,295; Kimley-Horn
and Associates, Inc. at $53,691; Lumos & Associates at $50,000; Green Valley Consulting
Engineers at $41,515; and Doble Thomas at $50,650.
This project will be funded by the Mendocino Council of Governments through its Overall
Work Program. Funds are included in the Fiscal Year 2007 / 2008 budget as shown on
Attachment 1. Staff recommends award of a professional services agreement to Winzler &
Kelly Consulting Engineers for the storm drain study.
RECOMMENDED ACTION: Award a professional services agreement to Winzler & Kelly
Consulting Engineers in an amount not to exceed $49,160 for the storm drain study.
ALTERNATIVE COUNCIL POLICY OPTIONS: 1. Select another firm (not recommended).
2. Redistribute the RFP to seek other proposals.
Citizen Advised: None.
Requested by: Tim Eriksen, Director of Public Works /City Engineer
Prepared by: Rick Seanor, Deputy Director of Public Works
Coordinated with: Pat Thompson, Interim City Manager
Attachments: 1. Fiscal Year 2007 ! 2008 budget sheet
APPROVE
at Thompson, Interim City Manager
ens: nc~mrsvcssrormo~~nsway
ww
o~. ~
O ~
0 m
4
O
O N
2
Y ~r
~ LL ~
r
O~W
y ~ >-
r~~
UrpV
N N
W
t~
m
v
H
r
r
M
N
W
c
0
U
c
II~_
0
lG
C
'O
C
N
a
N C Q V~ J
.n u d ~ 'Z
m
y ~
t4-
~
u> ~ r
O
o to m O r~ ~
M ~~ « q
r r
Z O
Z
R Z
O O
v o ~
z `
° ° ~ Z c o r
Z c Q ~ 3 V Q
O U Q 0
U W
a o D
U '~ Q 4 N
Q N
q#achment # __~__----
N
O N
O O O
O
~ ~ ~
w
tR ,R
M
9
N
~ U V J
4 Obi
cA
r
O 0
,p
~ ~ M
Z v ~ W Z
16 ~ `t Z
~ c~ ~ O
O
~ W a
~
Q N
O
O
O
O
to
Y
~ T
3 ~
1 ~
0 C
C 'ia Q
~ O r
J 0 ,
`~ z
O W
d
a
i ~
a
O
r
0
Z
7
LL
N
C
m
a
ITEM NO. 7m
DATE: March 5, 2008
AGENDA SUMMARY REPORT
SUBJECT: AWARD OF PROFESSIONAL SERVICES AGREEMENT TO DOBLE THOMAS
& ASSOCIATES, INC. IN AN AMOUNT NOT TO EXCEED $47,610 FOR GIS
CURB RAMP AND STORM DRAIN INVENTORY
SUMMARY: Staff distributed a request for proposals to 31 firms seeking professional
engineering services for preparation of a Geographical Information System (GIS) curb ramp
and storm drain inventory. The GIS curb ramp and storm drain inventory will incorporate the
City's curb ramp database into the GIS system. In addition, GIS mapping will be developed to
show locations and inventory of the City's storm drain system. Eight firms responded with
proposals. The consultant selection board reviewed the proposals and selected Doble
Thomas & Associates, Inc. for submitting the most responsive, best qualified proposal within
the budget. Selection of professional consultants must be made by qualifications, not be fee
amount. Other proposals received included Hanover, Inc. at $89,150; Ruzicka Associates at
$110,000; SHN Consulting Engineers and Geologists, Inc. at $47,000; LACO Associates
Consulting Engineers at $50,700; Kimley-Horn and Associates, Inc. at $59,510; Lumos &
Associates at $50,000; and Winzler & Kelly Consulting Engineers at $73,105.
This project will be funded by the Mendocino Council of Governments through its Overall
Work Program. Funds are included in the Fiscal Year 2007 / 2008 budget as shown on
Attachment 1. Staff recommends award of a professional services agreement to Doble
Thomas & Associates, Inc. for the GIS curb ramp and storm drain inventory.
RECOMMENDED ACTION: Award a professional services agreement to Doble Thomas &
Associates, Inc. in an amount not to exceed $47,610 for the GIS curb ramp and storm drain
inventory.
ALTERNATIVE COUNCIL POLICY OPTIONS: 1. Select another firm (not recommended).
2. Redistribute the RFP to seek other proposals.
Citizen Advised: None.
Requested by: Tim Eriksen, Director of Public Works /City Engineer
Prepared by: Rick Seanor, Deputy Director of Public Works ~~
Coordinated with: Pat Thompson, Interim City Manager
Attachments: 1. Fiscal Year 2007 / 2008 budget sheet
APPROV
Pat Thompson, In erim City Manager
RJS. FG-PmSVCSGIS-CUMtemyS~ormDreinlmrenmry
Attachment #
m
0
~ N
= Z r
Q LL O
Y °
N
~ J W
~• N }
~ ~ J
~mv
~~
LL
o r
W uJ
r ~
a o
O ~
o m
Q
m
0
e
M
O
Z
H
Z
7
O
V
Q
Oi
V
Ih
C
O
U
w
C
O
V
a
c
m
c
m
N
a
a
rn
a
a
N ~
a C
C1 Q J
~n ~° o
~ r ~
U_
a ~ W
~o
O ~ ~
V Q
o a
w
N O
M
r
m
M
O~
w
0
a
C
M
a
c
C
U
a
C
O
0
O
O
0
10
N 0_ N ~ ~
V N ~
O
~ f0 a
' ~ l
0 a
z a ¢ m z ~ a m 'z
o a ~ H o a U h o a
~ ~ v O M N u O
O fA
_
C
,~
~ ~ ~ ~ O o m H O ~
Z ¢ W Z ~ W Z u
~ 0 R o
Z
~
°
~ Z
c
Z
°
~ ~ y
o o C
O ~ O U O
c
i a a U
0 0 0
Q N O Q N ~ Q N
O
O
0
O
N
t0
N
N
a
m
a
O
C
N
C
m ~
~ o
E °
0
o p
n ~'
~ ~
C~ T
m 'o
a~
E
m c
Y ~ J
~ ~ H
O
J F,
n ~
J
~ ~ W ~
~ °o ~ O
a z
W
O W
_.~ ~
03/05/08 UPDATE ON TEST BORE DRILLING
Mr. Mayor,
In response to your questions on the current test bores:
1. What has been accomplished to date by Morrison?
2/27/08 - Mobilized drilling equipment at Brush St. site and drilled
to 40 feet.
2/28/08 - Resumed drilling. Drilled from 40 feet to 200 feet.
2/29/08 - Mobilized equipment needed for geophysical testing.
3/03/08 - Completed drilling to 260 feet
3/04/08 - Check valve needed for mud pumping equipment. Overnight
delivery.
3/05/08 - Check valve received. Test bore filled with drilling mud
needed for geophysical testing. Casing removed and test
bore reamed.
3/06/08 - Geophysical testing scheduled for tomorrow.
2. What is the sample diameter, length, and frequency?
The test bore is approximately 7 inches in diameter and 260 feet
deep. Drill samples were taken every 5 feet from ground level to
260 feet.
3. Who has rendered what opinions regarding the geology based upon the
soils samples collected by Morrison?
Opinions have been rendered by John Morrison (driller), Andy
Fisch (former driller), Weeks, Dan Rogina (water company owner),
and Martin Steinpress (Brown & Caldwell Chief Hydrogeologist and
Groundwater Resources Service Leader, Certified Hydrogeologist,
Registered Geologist. Their consensus opinion is the City should
be able to develop a high yielding well at this site. Their
opinion was based on the amount and size of gravel found and
preliminary pumping tests.
Test Bore results:
1 ft. to 30 ft. - clay based soil
35 ft. to 80 ft. - gravel
85 ft. - gravel + red clay
90 ft. to 130 ft. - gravel
135 ft. - red clay
140 ft. to 190 ft. - gravel
195 ft. - red clay
200 ft. - med. gravel
205 ft. - blue clay
210 ft. - gravel + blue clay
215 ft. to 260 ft. - gravel
Preliminary P
50 ft.
120 ft.
160 ft.
235 ft.
255 ft.
260 ft.
ump Test results:
- 55 ft. - 15 gpm
_ 20 gpm
- +40 gpm
- 110 gpm
- +200 gpm
- +300 gpm
4. Will Morrison pull the steel casing?
Yes, today. The City contracted with Morrison to drill a test
bore, pull the casing, conduct geophysical testing, and seal the
test bore per State regulations.
5. How will Morrison plug the holes?
When Morrison is ready to seal the test bore, he will notify
Mendocino Environmental Health in the event they want to be
present. He will then fill the bore with clean gravel to 20 ft.
below the surface, fill the remainder with betonite clay (per
Environmental Health)and put a concrete cap at or slightly below
grade (whatever is desired).
6. What, if any, water was found.
There were several aquifers encountered. The most water was
found at 260 ft. and the flow was estimated to be in excess of
300 gpm. This is from an undeveloped 7-inch diameter test bore
pushing against compressed air.
7. Quality/quantity of water found.
Water samples were taken to Alpha Lab for analysis. Water pumped
from the test bore this morning was very clear.
8. Why drill deeper than the top of cemented gravels?
No cemented gravels were found. There were three red clay layers
and one blue clay layer, but they were only 5 feet thick. Under
each clay layer were water bearing gravels.
9. Less expensive to use hollow stem auger.
The City drilled a monitoring well at the WWTP with a hollow stem
auger. The driller could only go down 70 ft. before the hole
collapsed around the auger.
-----Original Message-----
From: Douglas F. Crane [mailto:douq.cranec?c rane_of_ukiah. c_o_m_]
Sent: Tuesday, March 04, 2008 6:55 PM
To: Ann Burck
Cc: Pat Thompson
Subject: Re: well Fields
Ann,
Thank you for the well field follow-up. My recollection was the City
Council already said "do well fields" to Mr. Wagner. If the Council is
not on record as having instructed Mr. Wagner and Staff to pursue well
fields, then we need to agendize this discussion and possible action to
make it clear that establishing well fields, if possible, is Council's
instruction. Regarding item 7n 3/5, please be prepared to have the
following questions answered: What has been accomplished to date by
Morrison? What is the sample diameter, length and frequency? Who has
rendered what opinions regarding the geology based upon the soils
samples collected by Morrison? Will Morrison pull the steel casing? How
will Morrison plug the holes? What, if any, water was found?
Quality/quantity? Why drill deeper then the top of cemented gravels? I
suspect that strata will likely be encountered in the vicinity of 100'-
130' below grade. I will repeat my belief that the path to
understanding the geology to determine probable well field sites could
be more quickly and economically accomplished with a hollow stem auger
than with the drill rig now employed.
Thanks,
Doug
ITEM NO. 7n
DATE: March 5. 2008
AGENDA SUMMARY REPORT
SUBJECT: AMEND PURCHASE ORDER WITH MORRISON DRILLING & PUMP, INC.
TO DRILL A THIRD TEST HOLE AT THE WATER TREATMENT PLANT
FOR AN ADDITIONAL COST OF $17,000 AND A BUDGET AMENDMENT
FOR SAME
On February 27, 2008, a Strategic Planning Workshop on Ukiah's water infrastructure was
held as a result of strategic planning sessions between City staff and the City Council in
2007. The key component of the City's water system is the adequacy and reliability of its
water supply. Staff presented several alternatives for increasing the City's water supply.
One of the alternatives is to drill a well close to the WTP. This would allow the well, if
necessary, to be connected either directly to the plant orinitially to apre-filtration system to
provide additional water during the winter.
Morrison Drilling & Pump is currently drilling two test bores at the end of Brush Street and
Airport Park Boulevard. They are available to drill a third test bore at the Water Treatment
Plant for an additional charge of $14,000 plus $3,000 for geophysical testing. A six-inch
diameter test bore would be drilled 200-foot deep. Soil samples would be collected every
five feet along with water samples. Preliminary pumping capacity tests would also be
performed on each aquifer found. Data on the underlying geology is important in
developing additional water supplies at this site.
Funds are available in Account No. 820.3908.250 to cover the cost of the change order.
RECOMMENDED ACTION: Authorize the City Manager to execute Change Order No. 1 to
Morrison Drilling & Pump Co. Contract to drill one additional test bore next to the Water
Treatment Plant for an amount not to exceed $17,000.
ALTERNATIVE COUNCIL POLICY OPTIONS: Reject change order and direct staff as to
alternatives.
Citizen Advised: N/A
Requested by: Mayor Crane
Prepared by: Ann Burck, Interim Utilities Manager/Project Engineer
Coordinated with: Pat Thompson, Interim City Manager
Attachments:
APPROVED: ~c.f ~/
at Thompson, Interim City Manager
0 0
a o 0 o t0 °~jp ~ i0
.d.. ~ ~~~~r ~~~ cin
~ m
LL
d L' p o 0
(~. 0 0 ~°. \° d p a N°~} p d
V Q d <'O N C O C q! C
aY~ ~~ r
O
p o e o dN ~~~°\+y
~3 '~~T 2Yrom
r
m
ao a a? e 0 0 0 0
L ~O C7N$ ~ ~`~N
~N-. ~ r r
N
NpD mco ~p~OS d m
rmmr ~m~m.f m
W~ m ~ M N m^ N~ N O C
Y ~ « N Yf
~ 'C L d
O d NONaI to 'y0`r ^Nt7 d m W o
w p N O m m
} d ~ N
d ~ D
~a ~
~ " avcNy~w~ d
~tp f0 rioroc Ao
~ ~ coavcu m ^Nm O
l0 d m Q r N N N N
Y y~
~" N rN N~`'~ a pD
O ~ NONaD U1 ~ r d~
p N t~ f0 m i6 i6
vu r °o
d
m
Na ~urirn rom ~ m
aD mcOa Zccr`c~ ro ~ao
~ ~ N S m N N d N O S
C ` " N ~ N
Tm mrtnN~< aCCr
C1 'L G N ~tpO OOi "O r N y'$t0
LL ~ ~' ~ R
C7 ~
O N N
r ~ N ~ d`mZ d 0 m ~'
mr roi mo 0
~~ N m~~ r~ N N N N~ O 'd0
O ra~iN
r d N r~ N~ Q O~ ~
Y CON Vl ~ r N d C Or O
U ~ ONC7 m t0 ~~ d of
i0 } 0 N _ ~ CO ^, ~'
~ ~ ,~ ~ k ~ d
uy_i N 'E `~oT o
} O fD m O Q V N d aw0 v. d ib(1 mod.. ~ N
J O h; ~7 c4 ~7 I~- (~l N p m .-.
Q tD { iA c7 '2 ` y m G -- ~_ l~ ~ sdl Z'
Z ~ ~ cO in NNN LN,~O N~3 M.E N U
Q d ~ ~.' N ~f ~p ~, d
pW,.O ~ d N riflN C7 V' O j C` d~, N.~C C~ N N
!!VV O i[1 V ~O V r d i4 LL
K~ 3 C O N 0710 01 ty R N m r N U N d a d ~ ~
w~ ~ m ~' Q'p ~ 3td ~yo o3E _°-
Qa` (7 d c «'o m V ~E W
d ~ - t v o ~
Qa rcn caoa oO6"`~~ d m 3 v ~ v~ a vv m
~o mN N ~~N°m momQ~ opZ ~i9o ao°c F-
ad6 ~d.. ~ ~ a~ NCl (7 NN 50 y N > td d
C ~~ r O Q C O C O
F d M Q tr6 C ~ dN m~ ~ dGm'_ CQQ td~0 G m
a 3 '63 C ON N N 9.-.-N d C Or ~J N~ d U U_ ~+N'd0_ d
~- N t~ t0 m N -d9 .d. 9 y W ~WW ZYp d N Z
~ y ~ O (d7 r ~ O N~Q 3Ny JQCL N
U ~
CITY OF UKIAH
NOTICE of Public Hearing to consider amendment of Garbage Rates.
On March 5, 2008, at 6:15 p.m. or as soon thereafter as the matter may be heard, at 300 Seminary Avenue, Ukiah, California
95482, in the City Council Chambers, the City of Ukiah ("City') proposes to increase solid waste collection and
disposal (garbage) rates in the City of Ukiah. If adopted, the rate increases will be reflected on utility bills dated on or after March
6, 2008. A copy of the City Manager's report is on file with the City Clerk for public review.
PROPOSED RATE STRUCTURE
No service/ ] 0-gallon 20-gallon 32-gallon 68-gallon 2 68-gallon 95-gallon 2 95-gallon
Service Type minimum fee container container container container containers container containers
(basic fee)
Curb Sevice
Current Rate 3.88 3.88 8.16 14.66 34.61 77.11 48.83 108.49
Increase 0.27 0.27 0.56 1.02 2.38 5.31 3.33 7.41
Pro osed rate 4.15 4.15 8.72 15.68 36.99 82.42 52.16 115.9
Packout Sevice
Current Rate N/A 5.99 10.24 17.95 42.16 87.18 60.9 125.78
Increase N/A 0.41 0.7 1.25 2.92 5.98 4.18 8.74
Pro osed rate N/A 6.40 10.94 19.20 45.08 93.16 65.08 134.52
Remote Sevice
Current Rate N/A 11.98 16.23 23.94 48.15 93.17 66.89 131.77
Increase N/A 0.82 1.11 1.66 3.33 6.39 4.59 9.15
Pro osed rate N/A 12.80 17.34 25.60 51.48 99.56 71.48 140.92
Costs for other combination of cans is based on the total gallon capacity of the containers.
0 to 10 al. 11 to 20
al. 21 to 32
aI. 33 [0 68
al. 69 to 95
al. 96 to 136
al. 137 to 190
al. More than
190 al.
Rate per gallon for combinations
Curb Sevice 0.415 0.436 0.490 0.544 0.549 0.606 0.610 0.619
Packout Sevice 0.640 0.547 0.600 0.663 0.685 0.685 0.708 0.744
Remote Sevice 0.640 0.547 0.600 0.663 0.685 0.685 0.708 0.744
Additional fee:
Service fee for remote service $ 6.40 $ 6.40 $ 6.40 $ 6.40 $ 6.40 $ 6.40 $ 6.40 $ 6.40
Fees for bins (in cubic yards) 1 and 1.5 ards 2 ards 3 ards 4 ards 6 ards 7 ards 8 ards
Once week) service 99.86 118.01 157.34 236.01 314.68 472.02 550.69 629.36
Multiple services per week is calculated at the once weekly service times the number of services per week
Other sizes are calculated at the rate of : $78.67 per yard
Listed rates are multiplied times the number of pickups per week for multiple pickup service.
Debris box
Container size 10 and 15 and 20 and 30 and 40 and
7 day rental fee + tipping fee
Additional da s $ 185.00
$ 10.00 $ 185.00
$ 10.00 $ 185.00
$ 10.00 $ 185.00
$ 10.00 $ 185.00
$ 10.00
Ti in fee is the rate char ed at t he transfer station
Miscellaneous and S ecial Services Current Increase Pro osed
3 yard box per dump (3 da rental), includes tipping fee 118.53 8.16 126.69
Appliances, plus tippin fee 19.22 1.32 20.54
Tires, each (up to 4 automobile or motorc cle sized on re ular collection route) 4.05 0.28 4.33
Lar a truck sized tires or more than 4 auto/motorc cle tires (special trip), plus tipping fee 19.22 1.32 20.54
Furniture and other items (special trip), plus tippin fee _
19.22 1.32 20.54
Lockin bin, one-time setup char a 25.70 1.77 _
27.47
Drop box 7 daY rental, fee per dump ,includes tipping fee 173.58 11.95 185.53
Com actors, er dum 149.32 10.28 159.60
Basic charge applies to all residences per Municipal Code Section 4443
ITEM NO. 9b
DATE: March 5. 2008
AGENDA SUMMARY REPORT
SUBJECT: PUBLIC HEARING FOR DISCUSSION AND POSSIBLE ACTION TO ADOPT
CHANGES TO THE SCHEDULE OF FEES AND RATES FOR GARBAGE AND RECYCLING
COLLECTION SERVICE FOR 2007/2008, 2008/2009 and 2009/2010, PURSUANT TO
THE COLLECTION CONTRACT PROVISION FOR A COUNCIL RATE REVIEW EVERY
THREE YEARS IN CONFORMANCE WITH PROP 218 REQUIREMENTS AND THE
MUNICIPAL CODE
Overview: At the regular City Council meeting of December 19, 2007, the Council
established March 5, 2008, as the date for a public hearing on proposed increases to the rates
charged by the City's franchised waste hauler, Solid Waste Systems, Inc. ("SWS', to collect
garbage and curbside recyclables within the City. The City's contract with SWS, as amended
November 7, 2001 ("the Contract', provides for periodic rate adjustments. Under Section 4
of the Contract, SWS receives an automatic annual cost of living increase in the rates it can
charge to city residents equal to 75% of the percentage change in the Consumer Price Index
from the previous year. Every three years, the City Council is required to conduct a rate
hearing to determine whether that increase is either too much or not enough to fairly
compensate SWS for the cost of collecting garbage and recyclables from within the City.
In past years, the City has conducted the three year rate review pursuant to Ukiah City Code
Sections 3950-3957. Recent court decisions suggest that the rates for garbage service in the
City may be "property-related fees," subject to the notice and hearing requirements in Article
XIII.D, Section 6, of the California Constitution, which were enacted by Proposition 218. To
(continued on page 2)
RECOMMENDED ACTION:
1) Hold the public hearing on the proposed garbage rates according to the requirements of
Prop 218 and the City Municipal Code for adjusting garbage rates.
2) After considering comments from the public during the hearing and the written protests
of the rate adjustment, adopt Resolution 2008- ,establishing the rates for fiscal
years 2007/2008, 2008/2009, and 2009/2010.
ALTERNATIVE COUNCIL POLICY OPTION: Identify and adopt an alternate rate adjustment.
Requested by: Solid Wastes Systems, Inc.
Prepared by: Gordon Elton, Finance Director
Coordinated with: Emmett Jones, Consultant; Council Solid Waste Committee; Candace
Horsley, Former City Manager; Pat Thompson, Interim City Manager
Public Hearing concerning rate adjustments for garbage rates -continued
avoid any questions about the procedures used to increase garbage rates in the City, it has
elected to follow these procedures, in addition to the procedures in the Ukiah City Code, in
conducting this rate hearing.
Recent California Air Resource Board (GARB) requirements to reduce diesel emissions will
cause additional costs for operators of diesel equipment. Staff and the Solid Waste
Subcommittee (Mayor Crane and Councilmember McCowen) have reviewed information
provided by SWS in support of a rate adjustment to compensate for the new CARE
requirements as well as increased operating expenses. This information is the basis for the
proposed rate increase.
Proposition 218 requires mailing a notice to customers at least 45 days prior to the date of the
public hearing. This notice identifies the proposed rate changes and describes the process
customers must follow if they wish to object to the rate change. The City has provided the
required notice.
Background: The provisions of the City's franchise agreement with Solid Wastes Systems,
Inc., for the collection, transportation and disposal of garbage and the recycling of recyclable
materials within the City limits of Ukiah requires that an annual adjustment be made to the
garbage and recycling collection rates. In two of every three years, this adjustment is equal to
75% of the percentage change in the U. S. Department of Labor, Bureau of Statistics,
Consumer Price Index (CPI-U), U. S. City Average, June to June (Contract CPI).
Every third year, the City Council shall conduct a rate hearing pursuant to UCC Sections 3950-
3957 to determine what, if any, adjustment should be made to the garbage collection and
recycling rates, taking into consideration the annual audits of the contractor's operations and
all other factors deemed relevant by the City Council. In fiscal year 2001/2002, the Refuse
Collection and Recycling Franchise Agreement was modified to require the implementation of
single-stream recycling with the resultant changes in the sizes of containers available for
specific containers designed for use with a mechanical arm on the collection truck. The small
ten-gallon containers were maintained to encourage recycling efforts. The fee schedule was
revised in December 2001 to accommodate these standardized containers.
The fee schedule adopted at that time utilized the gallons per week approach to determine the
fee, which provides a simple method for computing a customer's cost. The size of the
container(s) times the number of containers times the number of pickups per week equals the
number of gallons per week. The total gallons per week times the rate per gallon for the
calculated quantity equals the monthly fee. Container sizes are: 10 gallons, 20 gallons, 32
gallons, 68 gallons, and 95 gallons. Multiple containers are allowed for commercial customers
needing more than 95 gallons per pickup. Under special circumstances, customers requiring
multiple smaller containers are allowed. The basic concept of promoting recycling efforts by
reducing the cost for customers who dispose of less garbage is retained in the proposed fee
schedule. The proposed fees have been developed from the existing fee schedule.
Page 2 of 4
Public Hearing concerning rate adjustments for garbage rates -continued
To evaluate the fee increase requested by SWS for fiscal year 2007/2008, the City Council
formed a committee consisting of Mayor Crane and Council member McCowen. The City also
utilized the services of Emmett Jones, a CPA and consultant with experience with waste
collection accounting.
Operating Expense: According to its audited financial statements, SWS experienced a net
loss of more than $242,000.00 in 2006. After considering operational and structural changes
to reduce the loss, SWS requested a rate increase sufficient to generate an additional
$220,718 of revenue plus the increase in franchise fees and billing fees related to the increase.
Staff requested information from SWS representatives to explain their request. Subsequently,
staff performed an analysis of the request and prepared an alternate calculation which was
presented to the committee. The committee met on December 10th and reviewed
adjustments to the operating expenses that would reduce the requested operating rate
increase to 4.32%.
The committee requested additional information and directed staff to revise the proposal after
receiving the additional information. The committee met on December 18th and reviewed
adjustments to the operating expenses that eliminated the requested operating rate increase.
This information was included in the presentation to the Council on December 19, 2007.
CARB Compliance: In addition to the consideration of a rate increase to fund operating
expenses, staff considered a potential rate increase to pay the costs of meeting the Air
Resources Board Solid Waste Collection Vehicle (SWCV) Rule -CARB requirements - to reduce
emissions from diesel powered equipment. The City received an initial request for $785,000
for equipment replacements and upgrades. After discussions with the collection company by
staff, the request was reduced to $672,500. This amount will replace the existing fleet with
later model used vehicles that have been retrofitted to meet the State emission requirements.
This plan will replace three side-loader trucks, one front-loader truck, one container delivery
truck, and one roll-off truck. Additionally, one-half of the cost to upgrade aback-up side-
loadertruck and aback-upfront-loader truck are included in the plan. This equipment is used
half of the time in Ukiah and half of the time at other locations served by SWS.
Key assumptions used in this calculation are: the cost of the equipment will be amortized over
five years; the annual cost is $161,706 plus increased franchise and billing fees. The result of
this calculation is a 6.88% rate increase. This portion of the rate increase is intended to last
only five years, the length of the amortization for the equipment upgrades. Additionally, this
is intended as the maximum cost for the equipment upgrade. If the actual cost of the
upgrades is less than the anticipated $672,500, that will be considered during the next 3-year
rate hearing and appropriate adjustments will be recommended for adoption at that time. At
the end of the five year amortization period, the equipment upgrades will have been paid in
full and the costs attributable to those upgrades will no longer be considered a part of the rate
base to be recovered through garbage rates charged to City residents.
Page 3 of 4
Public Hearing concerning rate adjustments for garbage rates -continued
This rate calculation was developed for the period beginning October 2007. The CPI based
increases included in the franchise agreement will apply for October 2008 and October 2009.
These CPI based increases were identified in the Prop. 218 notifications also. Any rate
adjustment in 2010 will be considered at a 3-year rate hearing.
Sam le of ro osed month) Curb Service rates * Current Pro osed Increase
Minimum week) fee 3.88 4.15 .27
10 allon week) service 3.88 4.15 .27
20 allon week) service 8.16 8.72 .56
32 allon week) service 14.66 15.68 1.02
One and bin week) service 93.43 99.86 6.43
One and a half and bin week) service 110.42 118.01 7.59
Rate er and for two and or lar er bins 73.61 78.67 5.06
* Pack-out and Remote area service have higher rates
see attached schedule for details
Approximately 75% of the garbage customers utilize a 32 gallon or smaller container.
Therefore, the majority of customers will experience an increase of $1.02 per month or less.
Staff recommends the Council hold the public hearing on the proposed garbage collection
rates and fees and after consideration of the public input, adopt the attached resolution,
including the proposed schedule of rates and fees in attachment "A" to the resolution.
Page 4 of 4
ATTACHMENT f
RESOLUTION NO. 2008-
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UHIAH
ESTABLISHING THE SCHEDULE OF FEES AND RATES FOR
GARBAGE AND RECYCLING COLLECTION SERVICES
FOR FISCAL YEARS 2007/2008, 2008/2009 and 2009/2010
WHEREAS, the City Council, under terms of its franchise agreement with Solid Wastes Systems, Inc.,
shall, every third year, conduct a rate hearing to determine what, if any, rate adjustment should be made to
the garbage collection and recycling rates; and
WHEREAS, 2007 is the third year since the last rate hearing; and
WHEREAS, in conducting the rate hearing every three years, the City Council may take into
consideration the annual audits of the contractor's operations and all other factors deemed relevant by the
Council; and
WHEREAS, the City Council appointed a Council committee to meet with staff and the franchisee to
prepare a recommendation for Council's consideration; and
WHEREAS, the City Council has determined that Solid Wastes Systems, Inc. is entitled to receive an
increase in revenue to offset increases in operating costs related to California Air Resources Board
("GARB") regulations requiring upgrades to diesel power equipment; and
WHEREAS, the increase necessary to provide the desired level of operational funding is 6.88% for
residential and commercial customers; and
WHEREAS, notices were mailed to property owners and customers as required under Article 13D,
Section 6 of the California State Constitution, governing property-related fees; and
WHEREAS, the City Council did not receive written protests at or prior to the heazing on the proposed
rate increase from a majority of the owners of the parcels in the City affected by the proposed rate
increase; and
WHEREAS, under Section 4 of the Contract for the Collection, Transportation and Disposal of Garbage,
Refuse and Rubbish, and Recycling of Recyclable Materials from within the City of Ukiah, dated March
23, 1992 ("the Contract"), Solid Waste Systems, Inc., the City's franchised solid waste hauler, is entitled
to an automatic fee increase for each of the two years following the rate hearing conducted pursuant to the
contract every three years; and
WHEREAS, the automatic fee increase required by the Contract is equal to 75% of the percentage change
in the Consumer Price Index (as defined in the Contract) from the previous year plus any increase in the
gate fee charged to the franchised waste hauler for disposing of solid waste at the Taylor Drive Transfer
Station; and
WHEREAS, the rate increase in the attached rate schedule is based on amortizing $672,500 over five
years at the annual rate of $161,706;
Resolution 2008- Garbage Rates for Fiscal Year 2007/2008, 2008/2009, 2009/2010
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Ukiah hereby adopts the
rates and rate structure for residential and commercial garbage, as set forth in Exhibit "A" attached hereto
and made part of this resolution.
BE IT FURTHER RESOLVED that the rate schedule adopted by this Resolution shall be effective
immediately and included on billings issued on or after March 6, 2008. All prior rate schedules in
conflict herewith are repealed upon the effective date of the new schedule.
BE IT FURTHER RESOLVED that all other contract conditions for service remain unaltered and in full
effect, including the automatic fee increases required by Section 4 of the Contract for the years
commencing October 1, 2008, and October 1, 2009.
BE IT FURTHER RESOLVED that in the rate hearing conducted in 2010, if the actual cost of the CARB
required equipment upgrades is less than $672,500, the costs considered in rate setting at that time will be
reduced by the difference, and in 2013, the entire cost then attributable to the CARB required equipment
upgrades will be subtracted from the costs upon which the garbage collection rate is based .
BE IT FURTHER RESOLVED that the City Clerk shall cause the publication of this resolution in the
Ukiah Daily Journal within 10 days following Council action pursuant to the provisions of Section 3957
of the Ukiah Municipal Code.
PASSED AND ADOPTED this 5th day of March, 2008 by the following roll call vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
Linda Brown, City Clerk
Doug Crane, Mayor
Page 2 of 2
CITY OF UKIAH
Garbage Rate adjustments
PROPOSED RATE STRUCTURE
AGENDA ITEM NO. 9.b.
Attachment "A"
March 5, 2008
No service) 10-gallon 20-gallon 32-gallon b8-gallon 2 68-gallon 95-gallon 2 95-gallon
Service Type minimum container container container container containers container containers
fee
Curb Service
Current Rate 3.88 3.88 8.16 14.66 34.61 77.11 48.83 108.49
Increase 0.27 0.27 0.56 1.02 2.38 5.31 3.33 7.41
Proposed rate 4.15 4.15 8.72 15.68 36.99 82.42 52.16 115.9
Packout Service
Current Rate 5.99 5.99 10.24 17.95 42.16 87.18 60.9 125.78
Increase 0.41 0.41 0.7 1.25 2.92 5.96 4.18 8.74
Pro osed rate 6.40 6.40 10.94 19.20 45.08 93.16 65.08 134.52
Remote Service
Current Rate 11.98 11.98 16.23 23.94 48.15 93.17 66.89 131.77
Increase 0.82 0.82 1.11 1.66 3.33 6.39 4.59 9.15
Proposed rate 12.80 12.80 17.34 25.60 51.48 99.56 71.48 140.92
Costs for other combination of cans is based on the total gallon capacity of the containers.
0 to 10 al. 1 ] to 20
al. 21 to 32
al. 33 to 68
al. 69 to 95
al, 96 to 136
al. 137 to 190
al. More than
190 al.
Rate per gallon for combinations
Curb Service 0.415 0.436 0.490 0.544 0.549 0.606 0.610 0.619
Packout Service 0.640 0.547 0.600 0.663 0.685 0.685 0.708 0.744
Remote Service 0.640 0.547 0.600 0.663 0.685 0.685 0.708 0.744
Additional fee:
Service fee for remote service $ 6.40 $ 6.40 $ 6.40 $ 6.40 $ 6.40 $ 6.40 $ 6.40 $ 6.40
Multiple services per week is calculated at the once weekly service times the number of services per week
Other sizes are calculated at the rate of : $78.67 per yard
Listed rates are multiplied times the number of pickups per week for multiple pickup service.
Debris box
Container size 10 and 15 and 20 and 30 and 40 and
7 day rental fee + tipping fee
Additional da s $ 185.00
$ 10.00 $ 185.00
$ 10.00 $ 185.00
$ 10.00 $ 185.00
$ 10.00 $ 185.00
$ 10.00
Ti pin fee is the rate char ed at the transfer station
Miscellaneous and S ecial Services Current Increase Proposed
3 yard box per dump (3 day rental), includes tipping fee 118.53 8.16 126.69
Appliances, plus tipping fee 19.22 1.32 20.54
Tires, each (up to 4 automobile or motorcycle sized on regular collection route
- } -- 4.05 0.28
- - 4.33
--
-
_
Large truck sized tires or more than 4 auto/motorcycle tires (special trip), plus tipping fee 19.22 1.32 20.54
Furniture and other. items (special trip}, plus tipping fee
_- 19.22
- 1.32
- - 20.54
--
-
Locking bin, one-time setup charge _
- _ _ - - - 25.70
_ - 1.77
_ 27.47
. _
Drop box 7 day rental, Fee per dump ,includes tipping fee _
_ 173.58
- 11.95
- - 185.53
-
-
Compactors, per dum 149.32 10.28 159.60
ITEM NO. 10a
DATE: March 5, 2008
AGENDA SUMMARY REPORT
SUBJECT: APPOINTMENT OF CITY COUNCILMEMBER TO THE INTERVIEW PANEL FOR
SELECTION OF A CONSULTANT TO PERFORM THE MUNICIPAL SERVICES REVIEW (MSR)
FOR THE JOINT CITY AND SANITATION DISTRICT SEWER SERVICE THROUGH LAFCO
Summary: At a prior joint meeting, the City Council and the Sanitation District Board discussed with Frank
McMichael the process for performing a combined joint MSR for the sewer system for both entities. Mr.
McMichael indicated that he would be soliciting proposals from consultants to perform the required work. A
staff subcommittee, which included Mr. Kennedy from the City, has reviewed the initial proposals. Mr.
McMichael has recently asked the Sanitation District Board to nominate one elected official and they have
done so. Now he would like for the Council to name one elected official to the committee to interview the
finalists and to recommend the consultant to the LAFCO Board.
LAFCO would like for these interviews to take place prior to March 17~". The Gity agenda had already been
posted for March 5~" but did allow time for an addendum title to be posted and still meet the Brown Act
deadline for posting. Thus, this staff report is being distributed after the packet has gone out.
RECOMMENDED ACTION: That the City Council appoint a member to serve on the interview and
recommendation panel for a joint MSR for sewer services review.
ALTERNATIVE COUNCIL POLICY OPTIONS: Consider doing a separate MSR for City Sewer which
could delay the start of the process and would require the City to coordinate separately with the Sanitation
Districts MSR process.
Citizen Advised:
Requested by: Mayor Crane
Prepared by: Pat Thompson, City Manager
Coordinated with:
Attachments:
PSt Thompson, Interim City Manager