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HomeMy WebLinkAboutMin 07-18-07CITY OF UKIAH CITY COUNCIL MINUTES Regular Meeting CIVIC CENTER COUNCIL CHAMBERS 300 Seminary Avenue Ukiah, CA 95482 July 18, 2007 6:00 a.m. ROLL CALL The Ukiah City Council met at a Regular Meeting on July 18, 2007, the notice for which being legally noticed on, July 13, 2007. Mayor Rodin called the meeting to order at 6:03:13 PM. Roll was taken with the following Councilmembers present: Thomas, McCowen, and Mayor Rodin. Councilmember Crane arrived at 6:07 p.m. Absent: Baldwin. Staff present: City Manager Horsley, City Attorney Rapport, Community Services Director Sangiacomo, Planning and Building Director Stump, Senior Planner Townsend, Fire Chief Clarabut, Public Works Director Eriksen and Deputy Director Seanor, Water Utilities Project Engineer Burck, and Deputy City Clerk Brown. Consultants Present: Rick Kennedy, PE, Project, Manager 2. PLEDGE OF ALLEGIANCE The pledge of allegiance was recited. 3. PROCLAMATIONS/INTRODUCTIONS/PRESENTATIONS a. Introduction of Terry Burns, President and CEO of Ukiah Valley Medical Center City Manager Horsley introduced Terry Burns to the City Council. b. Scholarship Presentation to City Employee Jeremy Pollard by the Peace Officer Research Association of California Detective Glen Stark presented the Scholarship to Jeremy Pollard. c. Introduction of New Employee, Katie Merz, Community Services Supervisor Director Sangiacomo introduced Katie Merz to the City Council. d. Presentation on the Plug-In Hybrid Electric Vehicle as a Potential Innovative Solution to Improve Energy Efficiency and Reduce the Use of Fossil Fuels A Presentation was made by a representative of the Rainforest Action Network, an environmental network organization based in San Francisco, promoting alternatives to oil fuel. They are a national firm who are participating in a 2-year campaign to reach out to municipalities and corporations to educate on plug-in hybrid vehicles. e. Presentation and Possible Adoption of Resolution Related to the Fast Track Problem as it Relates to Federal Trade, and the Impacts to Local Governments Cliff Paulin introduced representatives from the California Fair Trade Coalition, in support of a resolution relating to Federal Trade. The City Council indicated an interest in receiving more information prior to taking any action. 4. PETITIONS AND COMMUNICATIONS None. 5. APPROVAL OF MINUTES a. Special Joint Meeting Minutes of the Ukiah City Council and Ukiah Valley Sanitation District of June 25, 2007 MIS Crane/Thomas to approve; Councilmember McCowen submitted a correction to be incorporated in the Minutes to include attendees of the district board and staff; and under item 2c to correct adoption of UVSD Budget by District Board to adoption by the City Council of the City of Ukiah Sewer budget. The maker of the motion/second accepted the correction. Motion carried by an all AYES voice vote of the members present. M/S McCowen/Crane approving the Minutes of June 25, and June 27 as submitted; Motion carried by an all AYES voice vote of the members present. b. Special Meeting Minutes of June 25, 2007 c. Regular Adjourned Meeting Minutes of June 27, 2007 6. RIGHT TO APPEAL DECISION None. 7. CONSENT CALENDAR Councilmember Crane commented regarding 7d that it is his understanding this item is part of a larger project, and he wanted to go on record to express concern that we may be side-stepping some rules. John Graff requested that 7n be pulled for a more thorough explanation of the expenditure of funds. Candace Horsley offered to quickly address 7n, with the Mayor's permission. She stated that the street sweeper caught on fire, and this will pay for the repairs, minus the deductible. With the explanation provided, Mr. Graff rescinded his request to pull the item for more discussion. MIS Thomas/Rodin to approve the Consent Calendar; a. Report of Disbursements for the Month of June 2007 b. Rejection of Claim for Damages Received from Miriam Gruver and Jessie Ann Nelson and Referral to Joint Powers Authority, Redwood Empire Municipal Insurance Fund c. Award Purchase of Gravel to Northern Aggregates, Inc. in the Amount of $19,419.20 Including Delivery and Tax d. Notification to City Council of the Purchase of Concrete K-Rails for the Water and Sewer Maintenance Department from Granite Construction in the Amount of $5,500 Plus Tax e. Report Regarding the Purchase of Replacement Fire Hose from Jaeco Fire and Safety in the Amount of $9,806.33. f. Report of the Acquisition of Professional Services for Traffic Consultant Review of Downtown Ukiah and Perkins Street Zoning Code Alternatives in the Amount of $9,950 g. Approval of Notice of Completion for Street Striping 2007, Specification 07-01 h. Notification to the City Council of the Emergency Expenditure of $6,403.16 for the Repair of City Well i. Notification to City Council of the Purchase of a Used 4,000 Watt Towable Light Tower for the Water and Sewer Maintenance Department from Hertz Equipment Rental in the Amount of $5,500 Plus Tax j. ~ Report to the City Council Regarding Payment to Wesco Graphics for the Printing of the 2007 Summer Recreation Guide in the Amount of 5,434.46. k. Report to City Council Regarding the Purchase of Services from HLR Roofing for the Repair of Roof Tile at the Ukiah Civic Center in the Amount of $8,562. I. Adoption of Resolution Approving Records Destruction m. Report Regarding Purchase of Replacement Emergency Generator for Front Line Fire Engine From Harrison Hydraulic Generators for the Amount of $6,461.09 n. Report of the Expenditure of Funds in the Amount of $45,451.23 for Repair of the CNG Street Sweeper. Motion carried by the following roll call vote: AYES: Councilmember Thomas, McCowen, Rodin; NOES: None; ABSENT: Baldwin; ABSTAIN: Crane. 3. f. Report on the 2006-2007 Ukiah Poet Laureate Committee's Activities David Smith-Ferri reported on a recent poetry event. He read a poem he composed honoring retiring City Manager Horsley, entitled, "We Love". A check in the amount of $1500 was presented to the City of Ukiah from the Community Foundation for partial funding of the 2008 UkiaHaiku Festival. Annual Reports of the Community Foundation for 2005-06 were left behind. Councilmember Thomas accepted the check on behalf of the City. 8. AUDIENCE COMMENTS ON NON-AGENDA ITEMS 6:45:36 PM John Graff, representing the Employers Council, presented a City vehicle report to the City Council, stating he believes the City has too many vehicles and no responsible management program. Clifford Paulin thanked the City Council for taking time to hear the earlier presentations. He also referred to a report generated by the Energy Working Group for energy policy recommendations for the County General Plan update. He stated the Board of Supervisors will consider it at their August 21 meeting, and he is looking for support from the public and the political bodies. zHe also stated the Ukiah Valley Area Plan update is currently underway and he believes the process has been hijacked and is not reflective of citizen requests. Ike Heinz Dullinger invited City Council and staff on a tour of the Santa Rosa landfill gas plant on August 1. 9. PUBLIC HEARINGS (6:15 PM) None. 10. UNFINISHED BUSINESS a. Discussion and Possible Introduction of Ordinance Amending Marijuana Cultivation Ordinance 6:56:38 PM City Attorney Rapport presented the item. Recommended Action: Discuss proposed amendments to marijuana cultivation ordinance and, if the Council approves of the amendments, pass a motion to introduce the ordinance by title only and, then, a motion to introduce the ordinance. 7:09:52 PM Public Comment Opened Public Speaking to the topic: Dane Wilkins, Richard Johnson, Cliff Paulin, Terry Poplawski, and John Graff. 7:25:01 PM Closed Public Comment M/S McCowen/Crane to introduce the ordinance, with the amended language submitted by the City Attorney, by title only. Motion carried by an all AYES voice vote of the members present. The Clerk read the title. M/S McCowen/Crane to introduce the Ordinance. Motion carried by the following roll call vote: AYES: Councilmember Thomas, Crane, McCowen, and Mayor Rodin; NOES: None; ABSENT: Baldwin; ABSTAIN: None. b. Discussion and Possible Approval of the Standards for Obtaining a Sewer Lateral Certificate of Compliance Based on Repair or Replacement of the Sewer Lateral 7:40:44 PM Mr. Kennedy presented the item. Recommended Action: Approve "The Standards for Obtaining a Sewer Lateral Certificate of Compliance Based on Repair or Replacement of the SewerLateral". M/S Crane/McCowen to approve the recommended action. Motion carried by the following roll call vote: AYES: Councilmember Thomas, Crane, McCowen, and Mayor Rodin; NOES: None; ABSENT: Baldwin; ABSTAIN: None. c. Update of City of Ukiah Voluntary Water Conservation Program and Discussion of Future Water Conservation Measures Water Utilities Project Engineer Burck introduced the item. Recommended Action: Receive report and provide direction to staff regarding additional water conservation measures to be implemented. 8:09:39 PM Public Comment Speaking to the public: John Graff 8:11:38 PM Closed Public Comment By Consensus Council directed staff to begin considering the possibility of a rate increase and particularly to consider a tiered rate structure that would charge higher rates per unit of water for those who use a disproportionate amount. d. Approval of Opticom GPS Traffic Preemption System From the 3M Corporation for a Price Not to Exceed $100,195 8:25:16 PM Public Works Director Eriksen and Fire Chief Clarabut presented the item. Recommended Action: Authorize the City Manager to negotiate an agreement with ATP to purchase the 3M GPS Opticom system for an amount not to exceed $100,195. 8:30:46 PM Public Comment Opened Public speaking to the item: John Graff 8:32:32 PM Public Comment Closed Councilmember McCowen moved to approve the recommended action, provided city staff researches the concern whether this is subject to force account procedures and if satisfied it is appropriate to do sd, be authorized~o move forward. Councilmember Crane would second with the amendment that staff be instructed that if there is a force account issue then go to bid for whatever elements would otherwise put us in violation; the amendment was accepted by McCowen so that the motion reads: M/S McCowen/Crane to approve the recommended action, with the amendment that staff be instructed that if there is a force account issue they would then go out to bid for whatever elements would put us in violation. Motion carried by the following roll call vote: AYES: Councilmember Thomas, Crane, McCowen, and Mayor Rodin; NOES: None; ABSENT: Baldwin; ABSTAIN: None. e. Adoption of Resolution Restoring Six On-Street Parking Spaces Along South Main Street 8:37:36 PM Public Works Director Eriksen and Deputy Director Seanor presented the item. Recommended Action: Adopt Resolution restoring six on-street parking spaces along South Main Street. 8:55:58 PM Public Comment Opened Public speaking to the item: Linda Sanders. 8:57:59 PM Public Comment Closed M/S McCowen/Crane to not adopt the recommended action. Motion carried not adopting the recommended action by the following roll call vote: AYES: Councilmember Thomas, Crane, McCowen, and Mayor Rodin; NOES: None; ABSENT: Baldwin; ABSTAIN: None. f. Discussion and Direction Regarding Comment to County on Scope of Program Environmental Impact Report for Revised Draft Ukiah Valley Area Plan Planning, & Building Director Stump and Senior Planner Townsend presented the item. RECOMMENDED ACTION: Provide direction regarding comments to County on scope of Program Environmental Impact Report for Revised Draft Ukiah Valley Area Plan and continue matter to July 23, 2007 for action on letter of comment. 9:14:39 PM Pubic Comment Opened Public speaking to the item: Pinky Kushner, Mary Ann Miller, Steve Scalmanini, Terry Poplawski, and John Graff. 9:31:34 PM Closed Public Comment 9:39:24 PM Opened Public Comment Speaking to the item: Steve Scalmanini Closed Public Comment By Consensus the Council appointed Mayor Rodin and Councilmember McCowen to a subcommittee to draft a letter responding to the Notice of Preparation of an Environmental Impact Report for the Revised Draft Ukiah Valley Area Plan. It was noted the comment period ends on August 6, but the Board of Supervisors is scheduled to select the final alternatives to be studied in the EIR on August 21. Recessed at 9:40 PM Reconvened at 9:48:50 PM 11. NEW BUSINESS a. Discussion and Possible Approval of a Request for Proposals for Engineering Services for the Preparation of a Sewer System Management Plan Mr. Kennedy presented the item. Recommended Action: Approve the RFP and authorize Staff to issue the RFP for the Preparation of the SSMP. M/S Crane/McCowen to approve the recommended action. Motion carried adopting the recommended action by the following roll call vote: AYES: Councilmember Thomas, Crane, McCowen. and Mavor Rodin; NOES: None; ABSENT: Baldwin; ABSTAIN: None. b. Request to Establish Joint Ad Hoc Committee with Ukiah Valley Fire District to Study Integration of Fire Protection Services and Appoint a Member of the City Council to Participate on the Ad Hoc Committee 9:51:34 PM Fire Chief Clarabut presented the item. Recommended Action: 1. Approve the formation of a joint ad hoc committee to study options for the integration of the Ukiah City FD and the Ukiah Valley FPD. 2. Appoint a member of the City Council to a seat on the ad hoc committee. 9:56:47 PM Public Comment Opened Speaking to the item: Terry Poplawski 9:58:03 PM Closed Public Comment By Consensus the City Council agreed to establish an ad hoc committee with the Ukiah Valley Fire Protection District to study options for the integration of fire protection services; and Councilmember Crane was designated as the Council's representative to the committee with Councilmember McCowen as an alternate. c. Designation of Voting Delegate and Alternates for 2007 League of California Cities ' Annual Conference --September 5-8, 2007 By Consensus the City Council selected Mayor Rodin as the Voting Delegate to the League of California Cities Annual Conference. 12. COUNCIL REPORTS There were none. 13. CITY MANAGER/CITY CLERK REPORTS City Manager Horsley had a list of items: 1) She is trying to complete 15 items over the next six weeks; if something is not on her list please let her know. 2) Regarding the August 15` meeting at 5 pm, we need to adopt an ordinance being introduced on Monday and at this point we are not sure if Councilmember Baldwin will be back; the Mayor will be out of town, but can be available by conference phone and is willing to post the 72-hour notice on her door to finalize that action of Aug 1. If Baldwin is present we would have a quorum and the Mayor could drop out. City Attorney Rapport will check to make sure the Mayor will be within our Jurisdiction for the remote qualification. 3) The Budget Sessions have been scheduled for August 13 and 14. 10:12:40 PM Adjourned to URA 10:31:12 PM Reconvened to Closed Session 14. CLOSED SESSION a. Conference with Real Property Negotiators (§ 54956.8); Property: APN 156-240-02, 03, O6, 07, 08 (Ukiah); Negotiator: Candace Horsley, City Manager; Negotiating Parties: City of Ukiah & David Hull/Ric Piffero; b. Labor Negotiations; Police Department and Management Units (§ 54957.6) Negotiator: Candace Horsley, City Manager No Action taken. 15. ADJOURNMENT There b ~ o further business, the meeting adjourned at 12:35 AM. Lin ro De / dy Clerk