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HomeMy WebLinkAbout2007-06-06 PacketCITY OF UKIAH CITY COUNCIL AGENDA Regular Meeting CIVIC CENTER COUNCIL CHAMBERS 300 Seminary Avenue Ukiah, CA 95482 June 6, 2007 6:00 n.m. ROLL CALL 2. PLEDGE OF ALLEGIANCE 3. PROCLAMATIONS/INTRODUCTIONS/PRESENTATIONS None. 4. PETITIONS AND COMMUNICATIONS None. 5. APROVAL OF MINUTES a. Regular Meeting Minutes of 4/18/07 b. Regular Meeting Minutes of 5/2/07 C. Regular Meeting Minutes of 3/21/07 6. RIGHT TO APPEAL DECISION Persons who are dissatisfied with a decision of the City Council may have the right to a review of that decision by a court. The City has adopted Section 1094.6 of the California Code of Civil Procedure, which generally limits to ninety days (90) the time within which the decision of the City Boards and Agencies may be judicially challenged. 7. CONSENT CALENDAR The following items listed are considered routine and will be enacted by a single motion and roll call vote by the City Council. Items may be removed from the Consent Calendar upon request of a Councilmember or a citizen in which event the item will be considered at the completion of all other items on the agenda. The motion by the City Council on the Consent Calendar will approve and make findings in accordance with Administrative Staff and/or Planning Commission recommendations. a. Report Regarding Acquisition of Computers from Dell Marketing L.P. in the Amount of $7,535.15. b. Approval of Budget Amendment for Plan Check/Structural Engineering and Substitute Building Inspection Services C. Ukiah High School Modernization Project Pad Mount Transformer Change Order to Accommodate Customer Switchgear Connections in the Amount of $1,150 Plus Tax Funded by the School District d. Award of Bid to Edge Wireless for High Speed Cellular Wireless Data Network Solutions e. Review "Revised" City of Ukiah Statement of Investment Policy f. Award of Bid for Purchase of a New Case Model 580M Backhoe Loader for the Water and Sewer Maintenance Department to Tractor Equipment Sales in the Amount of $86,147.45 and Approval of a Budget Amendment g. Authorize Purchase of 12AF Pump and 40 Horsepower Motor Assembly to Cascade Pump Company for Total Cost of $17,000.00 h. Authorize the City Manager to Execute Amendment No. 2 to The Brown and Caldwell Consultant Services Agreement to Provide Engineering Assistance to Site and Develop Water Wells for an Additional Amount Not to Exceed $58,000 I. Authorize the City Manager to Execute Amendment No. 1 to the Winzler & Kelly Consultant Services Agreement to Assist Staff with Revision and Implementation of the Sewer Lateral Testing Ordinance for an Additional Amount Not To Exceed $10,000. j. Report Purchase of New Backup Tape Media for Financial and Utility Billing System k. Request for Revision to Position Allocations and Proposed Re -Classifications 8. AUDIENCE COMMENTS ON NON -AGENDA ITEMS The City Council welcomes input from the audience. If there is a matter of business on the agenda that you are interested in, you may address the Council when this matter is considered. If you wish to speak on a matter that is not on this agenda, you may do so at this time. In order for everyone to be heard, please limit your comments to three (3) minutes per person and not more than ten (10) minutes per subject. The Brown Act regulations do not allow action to be taken on audience comments in which the subject is not listed on the agenda. 9. PUBLIC HEARINGS (6:15 PM) None. 10. UNFINISHED BUSINESS a. Discussion and Possible Approval of the Standards for Obtaining a Sewer Lateral Certificate of Compliance Based on Repair or Replacement of the Sewer Lateral b. Approval of Mitigated Negative Declaration and Building Permit Application to Relocate an Historic Farmhouse Structure Over 50 Years Old Located at 1325 Airport Park Boulevard C. Status Report Regarding Downtown/Perkins Street Form Based Code Project and Direction Concerning Public Review and Hearing Process d. Receive and Consider Northwestern Pacific Railroad Company's Status Report on the Possible Alternate Location for the Ukiah Skate Park Development e. Consideration and Possible Adoption of Resolution Suspending Enforcement of Sewer Lateral Inspection and Repair Ordinance 11. NEW BUSINESS a. Discussion and Direction Regarding Tax Sharing Agreement with the County of Mendocino b. Review and Give Direction Regarding Local Conflict of Interest Code C. Discuss and Respond to Counter -Proposal from Ukiah Valley Sanitation District Regarding Acquisition of Real Property from Richard and Donna Mattern d. Review and Consideration of Request for Sponsorship for the Fourth of July Fireworks Show; Authorize Budget Amendment in the Amount of $3,500. e. Adoption of Resolution Approving Memorandum of Understanding Employee Bargaining Unit— Department Head Unit f. Award Bid to H & N Carpet in the Amount of $21,890 for the Installation of New Carpet in the Red Rooms of the Ukiah Valley Conference Center and Approve a Budget Adjustment in the Amount of $21,890. 12. COUNCIL REPORTS 13. CITY MANAGER/CITY CLERK REPORTS 14. CLOSED SESSION a. Labor Negotiations: Department Directors Bargaining Unit (§ 54957.6) Negotiator: Candace Horsley, City Manager b. Conference with Legal Counsel -Anticipated Litigation Significant exposure to litigation pursuant to subdivision (b)(3)(E) of Gov't Code Section 54956.9: One case. C. Conference with Real Property Negotiators (§ 54956.8); Property: APN 156-240-02, 03, 06, 07, 08 (Ukiah); Negotiator: Candace Horsley, City Manager; Negotiating Parties: City of Ukiah & David Hull/Ric Piffero; 15. ADJOURNMENT Please be advised that the City needs to be notified 72 hours in advance of a meeting if any specific accommodations or interpreter services are needed in order for you to attend. The City complies with ADA requirements and will attempt to reasonably accommodate individuals with disabilities upon request. I hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the bulletin board at the main entrance of the City of Ukiah City Hall, located at 300 Seminary Avenue, Ukiah, California, not less than 72 hours prior to the meeting set forth on this agenda. Dated this 1st day of June, 2007. Linda C. Brown, Deputy City Clerk CITY OF UKIAH 5a CITY COUNCIL MINUTES Regular Meeting CIVIC CENTER COUNCIL CHAMBERS 300 Seminary Avenue Ukiah, CA 95482 April 18, 2007 6:00 p.m. 5:00 PM Northern California Power Agency 5:07:08 PM A Presentation Handout was provided to the City Council. The presentation was made by James Pope of NCPA, and his team. All Councilmembers were present, with Councilmember McCowen arriving during the presentation. Staff included City Manager Horsley and Electrical Distribution Engineer Kirley. The presentation concluded at 6:00:57 PM. 6:00 PM 1. ROLL CALL The Ukiah City Council met at a Regular Meeting on April 18, 2007, the notice for which being legally noticed on, April 13, 2007. Preceding the regular meeting was a Special Presentation scheduled to begin at 5:00 pm. Mayor Rodin called the meeting to order at 6:05:50 PM. Roll was taken with the following Councilmembers present: Thomas, Crane, McCowen, Baldwin, and Mayor Rodin. Absent: None. Staff present: City Manager Horsley, City Attorney Rapport, Planning and Building Director Stump, Senior Planner Townsend, Associate Planner II Lohse, Fire Chief Tony Clarabut, and Deputy City Clerk Brown. 2. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was recited. 3. A Moment of Silence was observed for the tragedy that took place at Virginia Tech this week. a. veterans Appreciation month Proclamation may zuu7 Councilmember McCowen read and presented a proclamation to Skip Hulet. b. Workers Memorial Day Proclamation Councilmember Baldwin read and presented a proclamation to Terry Poplawski. c. The Placement Project — "Stories of Why Where Matters" Kate Magruder and Erica Cooperrider presented the third and final installment of the project. d. Introduction of New Employee, Senior Planner Pam Tc Director Stump introduced Pam Townsend to the City Council. 4. PETITIONS AND COMMUNICATIONS There were none. 5. APPROVAL OF MINUTES a. Regular Meeting Minutes 2/21/07 M/S Baldwin/McCowen to approve. Motion carried by an all AYES voice vote. b. Special Meeting Minutes 2/28/07 M/S Mc/Cowen/Baldwin to approve. Motion carried by an all AYES voice vote. 6. RIGHT TO APPEAL DECISION Mayor Rodin read the right to appeal policy. 7. CONSENT CALENDAR M/S Baldwin/McCowen approving the Consent Calendar, as follows: a. Report of Disbursements for the Month of March 2007 b. Status of the Lake Mendocino Hydroelectric Power Plant Equipment Refurbishment Emergency c. Amendment to City of Ukiah Public Benefits Monthly Energy Discount Program d. Authorize the City Manager to Negotiate a Professional Services Contract with Maximus to Provide Infrastructure Inventory and Valuation Services Consistent with the Requirements of the Governmental Accounting Standards Board (GASB) 34. e. Report of the Acquisition of Emergency Storm Drain Repair Services from WIPF Construction in the Amount of $14,836.34 and Authorize Budget Amendment for Expenditure of $14,836.34 f. Authorize the City Manager to Sign Letter of Support for West Enterprise Center (West Company) in its Request for Federal Funding Motion carried by an all AYES voice vote. 8. AUDIENCE COMMENTS ON NON -AGENDA ITEMS 6:24:23 PM Ukiah Morrison stated there is a lot of business that needs to be addressed that is not on the agenda. Q a. mtroauctlon Or Vralnance Kezoning Assessor r-arcel rvo. VVL=IL7=18 grormeny Arn uuL- 121-02. 08.11) Associate Planner II Lohse presented the item which had been before the Planning Commission February 14, where the project was found to be consistent with the General Plan. Applicant, Sandra Liston 6:34:03 PM, of Access Design Build, stated its objection to condition number 37, requiring that one of the two units be owner -occupied. She asked the City Council for relief from that standard, and presented arguments in support of this objection. Opened Public Hearing: 6:58:21 PM No public comment was given. Closed Public Hearing: 6:58:37 PM Proposed changes to conditions: 14a Line 5 to read "conditions, or they are non-native vegetative species 7:04:02 PM. No objections were expressed. 14b. Change first sentence to read "A combination of black oak and white oak trees and/or other native vegetation ... "No objections were expressed. 14c Delete 'riparian" in line one to read "The landscape plan shall include the placement of native vegetation, as deemed ... No objections. 18 Addition of item c. (language by city engineer): The inclusion of fossil fuel filters or the use of pervious paving systems or other alternative paving methods approved by the City Engineer for any drainage routed into Orrs Creek. 7:14:31 PM 23a Delete "vegetation" and add "trees and shrubs" in line two to read "vegetation proposed for the site, including existing trees and shrubs that will be retained ..." 23c Change 'riparian" to "native' in line one to read "The retention of existing native vegetation and other existing trees in the area between ... " 23d Change 'riparian" to "native' in line four to read "hazardous conditions, or they are non-native vegetative species ... " 23e Delete "riparian" from line one to read "The placement of native vegetation, as deemed appropriate by the Director. . " 37, Add "of each lot" to first line to read `The primary or second dwelling unit of each lot shall be 2 occupied ... Mr. Lohse noted that three of the changes that were made would pertain to mitigation measures within the mitigated negative declaration: The condition changes recommended by Councilmember McCowen to #14, is also Mitigation Issue #6 7:23:46 PM. The change just recommended to Condition 18 is Mitigation #10, and the changes to the recommended Condition 23 is the same as Mitigation #15. So specifically, Mr. Lohse would recommend that the motion to adopt the negative declaration include the language with modifications to Mitigation Measures #6, 10, and 15. By Consensus the City Council reopened the public hearing. Public Hearing Reopened: 7:24:21 PM Public speaking to the item: Pinky Kushner, and Ross Mayfield. Public Hearing Closed: 7:28:36 PM City Attorney Rapport located the Ordinance that states that one of the units has to be occupied by the property owner. By Consensus the City Council upheld the requirement for Condition 37 as required by City Ordinance. M/S McCowen/Baldwin to approve the mitigated negative declaration making any changes necessary to be consistent with the changes to conditions discussed including modifications to Mitigation Measure #6 as stated in Condition 14 above (14a Line 5 to read "conditions, or they are non-native vegetative species; 14b. Change first sentence to read "A combination of black oak and white oak trees and/or other native vegetation ... "; 14c Delete "riparian" in line one to read 'The landscape plan shall include the placement of native vegetation, as deemed ... ); and modifications to Mitigation #10 as stated in Condition 18 Adding: "c. The inclusion of fossil fuel filters or the use of pervious paving into Orrs Creek.", and modifications to Mitigation #15 as stated in Condition 23 above (23a Delete "vegetation" and add "trees and shrubs" in line two to read "vegetation proposed for the site, including existing trees and shrubs that will be retained ..." 23c Change "riparian" to "native" in line one to read "The retention of existing native vegetation and other existing trees in the area between ... ", 23d Change 'riparian" to "native' in line four to read "hazardous conditions, or they are non-native vegetative species . . . ", 23e Delete `riparian" from line one to read 'The placement of native vegetation, as deemed appropriate by the Director .. "). Motion carried by the following roll call vote: AYES: Councilmembers Thomas, Crane, McCowen, Baldwin, and Mayor Rodin. NOES: None. ABSTAIN: None. ABSENT: None. M/S McCowen/Thomas to introduce the Ordinance by title only, incorporating the changes to the specific conditions, as named in the previous motion, above, approving the negative declaration. Motion carried by the following roll call vote: AYES: Councilmembers Thomas, Crane, McCowen, Baldwin, and Mayor Rodin. NOES: None. ABSTAIN: None. ABSENT: None. The clerk read the title. 7:32:30 PM M/S McCowen/Thomas to introduce the Ordinance, incorporating the changes to the specific conditions as named in the motion, above, approving the mitigated negative declaration; Motion carried by the following roll call vote: AYES: Councilmembers Thomas, Crane, McCowen, Baldwin, and Mayor Rodin. NOES: None. ABSTAIN: None. ABSENT: None. 7:33:22 PM In Dave Lohse introduced the item. Applicants Kevin Doble, Doble Thomas & Associates, was present to answer questions. Recommended action: 1) Conduct a public hearing regarding the proposed zone change; 2) Approve the Mitigated Negative Declaration prepared for the project; and 3) Introduce the Ordinance rezoning Assessors Parcel No. 002-153-30 from C-1 to C-1 PD and a portion of Assessors Parcel No. 002-153-04 from R-3 to C-1 PD Combining Zone District and establishing the Main Street Village Planned Development. 10. Public Hearing Opened: 7:54:14 PM Public Speaking to the Item: Laretta Lamponi. Public Hearing Closed : 7:57:18 PM M/S McCowen/Thomas approval of mitigated negative declaration. Motion carried by the following roll call vote: AYES: Councilmembers Thomas, Crane, McCowen, Baldwin, and Mayor Rodin. NOES: None. ABSTAIN: None. ABSENT: None. M/S Thomas/McCowen to introduce the Ordinance by Title Only. Motion carried by the following roll call vote: AYES: Councilmembers Thomas, Crane, McCowen, Baldwin, and Mayor Rodin. NOES: None. ABSTAIN: None. ABSENT: None. The clerk read the title. M/S McCowen/Baldwin to introduce the Ordinance. Motion carried by the following roll call vote: AYES: Councilmembers Thomas, Crane, McCowen, Baldwin, and Mayor Rodin. NOES: None. ABSTAIN: None. ABSENT: None. Recess: 7:59:12 PM Reconvene: 8:05:14 PM C. Approval OT Kesolution Aaoptina Keylsea rees Tor AmDulance Jeryices r royioeo Dy the Ukiah Fire Department Fire Chief Clarabut presented the item. Recommended Action: Approve resolution adopting revised fees for ambulance services provided by the Ukiah Fire Department. M/S Crane/McCowen to approve; Public Hearing Opened: 8:12:51 PM Public speaking to the item: Richard Selzer. Public Hearing Closed 8:15:11 PM Motion carried by the following roll call vote: AYES: Councilmembers Thomas, Crane, McCowen, Baldwin, and Mayor Rodin. NOES: None. ABSTAIN: None. ABSENT: None. Recess: 8:15:33 PM Reconvene: 8:31:39 PM The City learned there was going to be a revised economic report and anticipated it would be ready for the City Council meeting, but it was not. It will be ready by April 24 for a joint meeting with the Board of Supervisors. b. Status Report Concernina the Downtown/Perkins Street Corridor Form Based Code Proiect Mayor Rodin and Councilmember McCowen recused themselves from this item, as they were not part of the City Council selected by lot due to potential conflict of interest. Vice Mayor Crane presided. Director Stump and Senior Planner Townsend presented the item. Recommended action: Receive report. 11 Public Comment Opened 8:49:55 PM Public speaking to the item: Dotte Coplen, Jim Mulherin, and Lisa Mammina. Closed Public Comment: 8:58:17 PM 9:00:45 PM Mayor Rodin and Councilmember McCowen returned to the dais. C. City Attorney Rapport reported that River Watch has indicated a willingness to negotiate on Point of Sale to allow the City time to work out an alternative approach that might be pursued by the City and Ukiah Valley Sanitation District. 9:02:54 PM Recommended Action: Discuss program and schedule an adjourned regular or special meeting on April 26, 2007, to conduct a workshop on various issues of the City's sewer lateral repair and replacement program. Public Comment Opened: 9:15:27 PM Public speaking to the item: Eric Crane. Public Comment Closed: 9:16:38 PM By Consensus the City Council agreed to schedule a workshop, the date to be confirmed with Mary Grace Pawson of Winsler & Kelley, for April 26, or May 7 or 8`h, at Council Chambers at 5 PM. d. Introduce Ordinance Amending Ukiah City Code Sections 1151 And 1152, Governing The Appointment and Term of Office of Ukiah Planning Commissioners City Attorney Rapport presented the item. Recommended Action: Introduce ordinance in two motions: 1) to have the City Clerk read the ordinance by title only; and 2) to introduce the ordinance. M/S McCowen/Crane to introduce the Ordinance by title only; The clerk read the title. 9:27:08 PM Motion carried by the following roll call vote: AYES: Councilmembers Thomas, Crane, McCowen, and Mayor Rodin. NOES: Councilmember Baldwin. ABSTAIN: None. ABSENT: None. There was no public comment given. M/S McCowen/Crane to introduce the Ordinance. Motion carried by the following roll call vote: AYES: Councilmembers Thomas, Crane, McCowen, and Mayor Rodin. NOES: Councilmember Baldwin. ABSTAIN: None. ABSENT: None. a. lipoate on the Status of ine UKlan mumcipai awimming roof Director Sangiacomo presented the item. 9:37:03 PM . Recommended Action: Receive update on the status of the Ukiah Municipal Swimming Pool and provide direction to staff as appropriate. Public Comment Opened: 9:44:27 PM Public speaking to the item: Ross Mayfield. Public Comment Closed: 9:48:54 PM The report was received; and by Consensus the Council determined not to increase the swimming fees. b. Direction to Staff on Treatment of Marijuana Dispensaries City Attorney Rapport reported on the item noting the moratorium on marijuana dispensaries in effect 5 expires next month. Recommended action: Consider the options and provide direction to staff. Public Comment Opened: 10:02:46 PM Public speaking to the item: Jim Mulheren, Ukiah Morrison, and Dane Wilkins. Public Comment Closed: 10:20:24 PM By Consensus the Council asked City Attorney Rapport to bring back a proposed ordinance supporting a ban. 10:27:15 PM c. Discussion of City of Ukiah Water Conservation Programs City Manager Horsley presented the item discussing City water conservation efforts that are in response to the reduced flows from the Eel and a dry water year. Recommended action: Receive report. Public Comment Opened: 10:47:09 PM Public speaking to the item: Ross Mayfield. Public Comment Closed: 10:52:27 PM It was the Consensus of the Council for staff to move forward with the water conservation plans. El Recommended action: to attend the meetings. M/S Baldwin/Crane that Councilmember Thomas be selected as a representative to attend these meetings, with Councilmember Baldwin as alternate. After discussion favoring an informal participation of any interested Councilmember, the motion and second was withdrawn. e. Update on Written Materials for City Procedures and Public Information 11:23:59 PM City Manager Horsley reported on the item. Recommended action: Receive Update. Councilmembers indicated the main focus of the action is to develop an accessible record of policies and procedures so that the institutional memory can be retained when City Manager Horsley, or other senior staff retire or relocate. 12.COUNCIL REPORTS 11:46:05 PNI Councilmember Crane the County is considering requesting additional funds from Mendocino Solid Waste Management Authority (MSWMA) for continuation of siting studies for a Transfer/Collection facility on the Coast. Also the topic of a potential change of ownership of the City's Transfer Station was discussed. Councilmember Baldwin reported the Inland Water & Power Commission (IWPC) discussed the Eel River diversion cutbacks. Redwood Valley is in bad straits and worried they will not be able to serve their domestic users. Also there is an upcoming Army Corps of Engineers scoping session meeting on April 26. Mayor Rodin reported that the Redwood Empire League of Cities will have a meeting at the Benbow Inn and an informational flier was provided to all City Councilmembers. 13.CITY MANAGER/CITY CLERK REPORTS There were none. Recessed to Closed Session: 11:54:58 PM 14. CLOSED SESSION - Closed Session can be at any time during or before the meeting a. § 54957.6(a) Labor Negotiations; Department Directors Bargaining Unit Negotiator: Candace Horsley, City Manager b. § 54956.9(a) Conference with Legal Counsel -Existing Litigation Name of Case: River Watch v. City of Ukiah et al., Federal District Court, Northern District of California Reconvened: 1:05 AM. No action taken. 15. ADJOURNMENT There being no further business, the meeting adjourned at 1:05 A.M. Linda C. Brown, Deputy City Clerk 7 2. 143 4. CITY OF UKIAH 5b CITY COUNCIL MINUTES Regular Meeting CIVIC CENTER COUNCIL CHAMBERS 300 Seminary Avenue Ukiah, CA 95482 May 2, 2007 6:00 a.m. ROLL CALL The Ukiah City Council met at a Regular Meeting on May 2, 2007, the notice for which being legally noticed on, April 27, 2007. Mayor Rodin called the meeting to order at 6:05:50 PM. Roll was taken with the following Councilmembers present: Thomas, Crane, McCowen, Baldwin, and Mayor Rodin. Absent: None. Staff present: City Manager Horsley, City Attorney Rapport, Interim Wastewater Treatment Plant Supervisor Pounders, Community Services Director Sangiacomo, Water Utilities Project Engineer Burck, Planning and Building Director Stump, Public Works Director Eriksen, Fire Chief Clarabut, and Deputy City Clerk Brown. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was recited. a. Building Safety Week Proclan' Councilmember Thomas presented the 11 to Building Inspector Dave Willoughby. City Manager Horsley recognized Bill Pounders for serving as the Interim Wastewater Treatment Plant Supervisor, and Mayor Rodin also presented him with a plaque of appreciation. PETITIONS AND COMMUNICATIONS There were none. 5. APPROVAL OF MINUTES a. Regular Meeting Minutes of March 7, 2007 M/S Crane/McCowen to approve, with a correction to p. 2 of the spelling of Ike Dullinger. Motion carried with an all AYES voice vote, with Councilmember Baldwin absent. 6. RIGHT TO APPEAL DECISION Mayor Rodin read the right to appeal policy. CONSENT CALENDAR M/S Thomas/ Crane to approve the Consent Calendar, items 7a. through 7g; a. Rejection of Claim for Damages Received from Vincent Rosenbalm and Referral to Joint Powers Authority, Redwood Empire Municipal Insurance Fund b. Airport Beacon Right of Way Five (5) Year Lease Extension C. Adoption of Ordinance Rezoning Assessor Parcel Number 002-121-18 d. Adoption of an Ordinance Rezoning Assessor Parcel Number 002-153-30 and a Portion of Assessor Parcel No. 002-153-04 (ZC No. 06-32) e. Award Purchase of Rockwell Automation Panelview Plus 1250 Control System Hardware and Software Equipment and Installation to CED Santa Rose for the Total Amount of $13,953.00. Notification to City Council for Purchase of Trucking Service to Off -Haul Vactor Hydrowaste from the Corporation Yard to a Landfill to Archer Trucking at the Unit Price of $22.50 Per Ton for a Total of $7,392.83 Award of Bid on the Purchase of Electrical Contracting Services at the Ukiah Sports Complex from Ferranti Construction, Inc in the Amount of $10,589. Motion carried by an all AYES voice vote, with Councilmember Baldwin absent. 8. AUDIENCE COMMENTS ON NON -AGENDA ITEMS 6:20:09 PM Ukiah Morrison stated that he is a veteran. Antonio Andrade commented on the UVAP process commending the City Council and Planners for carrying the dialogue and vision, and urged the City to take the initiative on housing issues, and to comment on the economic report prepared as part of the UVAP process. 9. PUBLIC HEARINGS (6:15 PM)6:28:41 PM a. Approval of Application to Demolish a Structure Over 50 Years Old Located at 144-C Clara Avenue Director Stump introduced the item. Recommended Action: Conduct a public hearing and approve the Demolition Permit for the structure located at 144-C Clara Avenue based on the finding the structure does not have historical or architectural significance. Opened Public Hearing: 6:29:39 PM No public comment was given. Closed Public Hearing: 6:29:50 PM M/S McCowen/Crane to approve the recommended action. Motion carried by the following roll call vote: AYES: Councilmembers Thomas, Crane, McCowen, and Mayor Rodin. NOES: None. ABSTAIN: None. ABSENT: Councilmember Baldwin. b. Approval of Application to Demolish a Structure Over 50 Years Old Located at 345 North Main Street Director Stump introduced the item. Recommended Action: Conduct a public hearing and approve the Demolition Permit for the structure located at 345 North Main Street based on the finding the structure does not have historical or architectural significance. Opened Public Hearing: 6:30:54 PM No public comment was given. Closed Public Hearing: 6:31:00 PM M/S McCowen/Thomas to approve the recommended action. Motion carried by the following roll call vote: AYES: Councilmembers Thomas, Crane, McCowen, and Mayor Rodin. NOES: None. ABSTAIN: None. ABSENT: Councilmember Baldwin. C. Approval of Application to Demolish a Structure Over 50 Years Old Located at 1325 Airport Park Boulevard Director Stump introduced the item. City Council also heard from the applicant, Gary Ackerstrom. 6:33:33 PM. Recommended Action: 1) Conduct a public hearing; 2) Approve the Demolition Permit for the 1920's addition to the subject structure; and 3) Find that the original 1886 structure has historical significance, and stay the issuance of the Demolition Permit for this portion of the structure for 90 -days or until an alternative to demolition is identified. Councilmember Baldwin arrived 2 Public Hearing Opened: 6:46:07 PM Public speaking to the item: Mary Ann Miller Closed Public Hearing: 6:47:38 PM M/S McCowen/Crane to approve the demolition permit for the 1920's addition; find that the original 1886 structure has historical significance; and stay the issuance of the Demolition Permit for the 1886 portion of the structure for 90 days, or until an alternative to demolition is identified. Motion carried by the following roll call vote: AYES: Councilmembers Thomas, Crane, McCowen, Baldwin, and Mayor Rodin. NOES: None. ABSTAIN: None. ABSENT: None. 10. UNFINISHED BUSINESS a. Review of the 40% Design Plans for the Re -Alignment of Gobbi Street at Oak Manor Drive and Babcock Lane 7:09:19 PM Director Eriksen presented the item. Recommended Action: Direct staff to proceed with the re- alignment project including the original geometry and incorporate elements to the project that are feasible and economical. Public Comment Opened: 7:20:05 PM Public speaking to the item: Phil Dow, John Chocholak, Dennis Slota, Jim Mulheren, Diane Chocholak, Linda Sanders, Bruni Kobbi, and Mary Ann Miller. Public Comment Closed: 7:52:05 PM M/S Crane/McCowen to support this in concept and proceed ; Motion carried by the following roll call vote: AYES: Councilmember Thomas, Crane, McCowen, and Mayor Rodin; NOES: Councilmember Baldwin; ABSTAIN: none; ABSENT: none. Recess: 8:02:18 PM Reconvene: 8:09:03 PM b. Status Reoort Concernina the Menton Project on Annie Avenue and Fnrmal Director Stump presented the item. Recommended Action: Receive report and consider formally extending the timeframe for the project's use of the solar voltaic public benefit funding to coincide with the June 16, 2009 life of the approved planned development entitlement Public Comment Opened: 8:12:24 PM Public speaking to the item: Estok Menton. Closed Public Comment: 8:21:07 PM M/S McCowen/Baldwin to extend the entitlement for this project for an additional year. Motion carried by the following roll call vote: AYES: Councilmember Thomas, Crane, McCowen, Baldwin, and Mayor Rodin; NOES: none, ABSTAIN: none; ABSENT: none. C. Review of Requested Changes to, and Adoption of the Ukiah Fire Department Master Plan Fire Chief Clarabut presented the item. Recommended Action: Adoption of the Revised Ukiah Fire Department Master Plan. Public Comment Opened: 8:36:34 PM There was none given. Public Comment Closed: 8:36:42 PM M/S Crane/Thomas to approve the recommended action. Motion carried by the following roll call vote: AYES: Councilmember Thomas, Crane, McCowen, Baldwin, and Mayor Rodin, NOES: none; ABSTAIN: none; ABSENT: none. d. Introduction of Ordinance Prohibiting Medical Marijuana Dispensaries in the Citv of Ukiah City Attorney Rapport presented the item. Recommended Action: Approve a motion to introduce the ordinance by title only and a second motion to introduce the ordinance. Public Comment Opened: 8:40:38 PM Public speaking to the item: Dane Wilkins. Public Comment Closed: 8:44:49 PM M/S McCowen/Crane to introduce the Ordinance by title only; Motion carried by the following roll call vote: AYES: Councilmember Thomas, Crane, McCowen, Baldwin, and Mayor Rodin; NOES: none; ABSTAIN: none; ABSENT: none. The Clerk read the Ordinance title. M/S Crane/McCowen to introduce the Ordinance; Motion carried by the following roll call vote: AYES: Councilmember Thomas, Crane, McCowen, Baldwin, and Mayor Rodin; NOES: none; ABSTAIN: none; ABSENT: none. e. Adopt Ordinance Amending Ukiah City Code Sections 1151 and 1152. Governing the Recommended Action: Adopt the ordinance. M/S Thomas/Crane to adopt. Motion carried by the following roll call vote: AYES: Councilmember Thomas, Crane, McCowen, and Mayor Rodin, NOES: Councilmember Baldwin; ABSTAIN: none; ABSENT: none. 11. NEW BUSINESS a. Consideration of Golf Course and Sport Complex Irrigation Alternatives 8:53:55 PM Director Sangiacomo and Ann Burck introduced the item. Recommended Action: Review and consider Golf Course and Sport Complex irrigation alternatives and provide direction to staff to proceed with a request for bids. By Consensus the City Council determined that Staff should move forward with the irrigation alternative at the Sports Complex; for the Golf Course, there is more analysis to be done and City Council authorized utilization of the services of the well siting group that the City currently has available, and authorized Staff to report back. b. Discussion and Possible Decision Regarding Sewer Lateral Inspection and Repair Requirement In River Watch v. Ukiah Consent Decree City Attorney Rapport stated this item would be discussed after Closed Session. Public Comment Opened: 9:16:44 PM There was none given. Public Comment Closed: 9:17:15 PM (See report out of closed session at the end of the agenda.) 14. d. Conference With Labor Negotiator (§ 54957.6) 9:17:45 PM Name of City representative: Candace Horsley Unrepresented employee: City Manager City Attorney Rapport noted he originally believed this item was appropriate for closed session, but, on second reading of the Brown Act, determined this item should be discussed in open session. A comparison was done of agencies within our area including north and south to get an idea of some of the salary ranges. Consultants are asking for City Council to provide a salary range to offer to a new city manager. Mayor Rodin stated the consultant also said we should consider up to a $5K cap for moving expenses: 9:21:04 PM By Consensus the City Council determined to set a salary range for a new city manager of $115,000 to $130,000. 12. COUNCIL REPORTS Mayor Rodin stated she has received a request from Ike Heinz Dullinger to create a task force to investigate the landfill and using methane gas for power. By Consensus this item will be agendized for the next meeting, or the one after. 13. CITY MANAGER/CITY CLERK REPORTS 9:26:04 PM City Manager Horsley handed out a draft Agenda Summary Report for Monday's sewer lateral workshop to the City Council in the event they had any input. The Agenda will be posted Friday. Recessed to Redevelopment Agency: 9:26:56 PM Reconvened to Closed Session: 9:31:51 PM 14. CLOSED SESSION – Closed Session may be held at any time during or before the meeting. a. Conference with Legal Counsel—Existing Litigation (§ 54956.9(a)): Northern California River Watch v. City of Ukiah, Ukiah Valley Sanitation District/United States District Court, Northern District of California, Case No. C04 4518 CW IN (§ 54957.6) Negotiator: Candace Horsley, City Manager Conference with Real Property Negotiators (§ 54956.8); Property: APN 156-240-02, 03, 06, 07, 08 (Ukiah); Negotiator: Candace Horsley, City Manager; Negotiating Parties: City of Ukiah & David Hull/Ric Piffero; Reconvened in open session at 10:08 PM For action on: New Business item 11b. Recommended Action: Consider and instruct staff regarding agreement M/S McCowen/Crane to authorize Rick Jarvis, special counsel to the City in River Watch v. Ukiah, to prepare stipulation containing agreement negotiated with River Watch, authorize Mayor to sign stipulation on behalf of the City, and direct Mr. Jarvis to obtain River Watch and court approval of the stipulation. Motion carried by the following roll call vote: AYES: Councilmember Thomas, Crane, McCowen, and Mayor Rodin, NOES: None; ABSTAIN: none; ABSENT: Councilmember Baldwin. 15. ADJOURNMENT There being no further business, the meeting adjourned at 10:10 PM. Linda C. Brown, Deputy City Clerk CITY OF UKIAH 5c CITY COUNCIL MINUTES Regular Meeting CIVIC CENTER COUNCIL CHAMBERS 300 Seminary Avenue Ukiah, CA 95482 March 21, 2007 6:00 a.m. ROLL CALL The Ukiah City Council met at a Regular Meeting on March 21, 2007, the notice for which being legally noticed March 16, 2007. Mayor Rodin called the meeting to order at 6:07:12 PM. Roll was taken with the following Councilmembers present: Thomas, Crane, McCowen, Baldwin, and Mayor Rodin. Staff present: City Manager Horsley, Building and Planning Department Director Stump, Public Works Director Eriksen, Community Services Director Sangiacomo, City Attorney Rapport, Finance Director Smith, Senior Customer Service Representative II McClellan, Power House/Hydro Plant Manager Grande, and Deputy City Clerk Brown. Consultants: Mark Gossner, Efficiency Services Group; Paul Miller, OMNI Means; Mark Woyshner, Balance Hydrologics. Interview: Appointment to Parks, Recreation & Golf Commission 6:07:40 PM One application was received for this appointment expiring June 2007. Mr. Alex Goeken was introduced to the City Council and advised that the appointment is agendized under New Business 1la. 2. PLEDGE OF ALLEGIANCE was led by Councilmember Crane. 3. PROCLAMATIONS/INTRODUCTIONS/PRESENTATIONS None 4. PETITIONS AND COMMUNICATIONS None 5. APPROVAL OF MINUTES a. Regular Meeting Minutes of December 20, 2006 Councilmember McCowen suggested correction to the public comment portion of Agenda item 11.a. on page 4 regarding the comment made by Richard Shoemaker, correcting "issuance" to "issue" and corrected Mr. Shoemaker's statement to read, 'Richard Shoemaker stated the issue of repairing the lateral to the curb or to the main is the key issue. The City delivers water to the meter at the curb, power to the meter usually on the home, while the sewer utility only delivers to the middle of the road", advising the City Clerk can listen to the tape to verify, if she so wishes. M/S McCowen/Crane approving the Minutes as corrected. Motion carried by an all AYES voice vote. 6. RIGHT TO APPEAL DECISION Mayor Rodin read the Appeal policy. 7. CONSENT CALENDAR M/S Baldwin/Thomas to approve the Consent Calendar, items 7a. through 7h. a. Report of Disbursements for the Month of February 2007 b. Adoption of Resolution Approving City of Ukiah Qualified Contractors List For 2007 C. Rejection of Claim for Damages Received from Vincent Rosenbalm and Referral of Claim to the Joint Powers Authority, Redwood Empire Municipal Insurance Fund d. Report of the Acquisition of Services from California Department of Forestry and Fire Protection in the Amount of $6,560 for Debris Removal e. Status of Lake Mendocino Hydroelectric Power Plant Equipment Refurbishment Emergency f. Notification to City Council of the Purchase of Toxicity Testing Services for the Wastewater Treatment Plant to Pacific Ecorisk for a Total Not To Exceed $8,215.00 g. Approval of Budget Amendment for Mendocino County Property Tax Administrative Services Fee h. Adoption of Resolution Approving Records Destruction Motion carried by an all AYES voice vote. 8. AUDIENCE COMMENTS ON NON -AGENDA ITEMS Dave Smith, book store owner within the City of Ukiah, encouraged the City to be proactive by providing education, training, research and investment information to the community regarding energy sources. 9. PUBLIC HEARINGS (6:15 PM)6:15:57 PM a. Adoption of Resolution Amending the Planning Permit and Services Fee Schedule Director Stump stated with the adoption of this Resolution, three revisions to the existing fee schedule will include amending the City's Municipal City code to establish a Special Encroachment Permit and a fee of $50.00 per permit, establish a fee for Planning Commission pre -application review with a fee of $250.00 and the inclusion of the State Department of Fish and Game Fees for review of environmental documents (SB 1535). Public Hearing Opened 6:20:47 PM No public comment was given. Public Hearing Closed 6:20:51 PM M/S Crane/McCowen to approve the Planning Department Resolution with the change to page 8 pertaining to Photo Copy, establishing a policy of no charge for five or less photocopies, per day, and 10 cents per copy for six or more photocopies. Motion carried by the following roll call vote: AYES: Councilmember Thomas, Crane, McCowen, Baldwin, and Mayor Rodin; NOES: None; ABSENT: None; ABSTAIN: None L'S Agency and Approving Agreement for Sale of Real Property to the MCOE M/S Crane/McCowen approving the Resolution; 6:25:04 PM Discussion: City Attorney Rapport stated this is a public hearing the City must conduct in order to allow Mendocino County Office of Education to use money from this capital outlay fund. Mendocino County Office of Education is buying a property from the City that it is currently leasing. A packet was received from the lawyer for Mendocino County Office of Education containing the Agreements and an Exhibit A, the legal description of the property; attached to Exhibit A is a map. He noted that both documents should be attached to the Agreement. I Attorney Rapport stated the boundary of the map still needs resolution and suggested the Resolution be modified as follows: Paragraph 4 of the Resolution after "February 7, 2007" insert. "subject to the City Manager's final approval of exhibit A to the Agreement." Public Hearing Opened 6:27:04 PM No public comment was given. Public Hearing Closed 6:27:10 PM The maker and seconder of the motion accepted the proposed modifications to their motion to approve, as amended. Motion carried by the following roll call vote: AYES: Councilmember Thomas, Crane, McCowen, Baldwin, and Mayor Rodin; NOES: None; ABSENT: None; ABSTAIN: None. UNFINISHED BUSINESS a. Representatives from Efficiency Services Group (ESG) were present to discuss their responses to the City Council's request on December 20, 2006 for additional information as well as field questions regarding the Public Benefits Program. Finance Director Smith and Senior Customer Service Representative II, Kay McClelland, provided an overview of the programs. An extensive discussion ensued. Public Comment Opened 6:51:56 PM Members of the public speaking to the topic: Jessie Martin and Jean Winters. Public Comment Closed 6:54:08 PM Discussion regarding the recommendations presented to the Council by ESG: Consensus of the City Council members was as follows: Recommendation #1 — CARES Program CARES Income Guidelines be changed to 200% Gross of the 2007 Federal Poverty Income Guidelines (Attachment #4, March 7, 2007 packet) for the first four columns (1 person through 4 person) with an increase from $25.00 per month per person to $30.00 and an increase from $30.00 to $40.00 per person per month for seniors. Revisit this matter in six months. Recommendation #2 — Window Rebates Option B including a shading element Recommendation #3 — Floor Insulation Option B 7:34:59 PM Recommendation #4 — Renewable and Energy Efficiency Measures & Incentives (attachment #3 — 12/20/06 meeting) Reduce the commercial lighting rebates and the commercial cap to $15,000 for solar rebates. Lower the current rebate for solar photovoltaic system to be consistent with the State's subsidy level per watt, a cost of $2.80. ESG to bring back information regarding cost/benefit of replacing older air conditioners. Recommendation #5 — Council Approve the Public Benefit Program Services A — D as described on page 7 in the "New Services to be Provided under Agreement with Efficiency Services Group." No action taken. Recommendation #6 –Reserving Solar PV Incentives Further discussion needed; no action taken M/S Baldwin/McCowen with the suggestions and consensus of the Council, move the recommended action to approve Efficiency Services Group recommendations for the City of Ukiah Public Benefits Program Assessment, Revision, Development, Turn -key Administration and Reporting and associated Public Benefits Funds Program Budget as listed on pages 8 and 9 of Attachment 1, and Authorize budget amendment in the amount of $98,000 using Public Benefits Fund Balance; Public Comment Opened 8:03:47 PM Speaking to the item: Jean Winters. Public Comment Closed 8:04:58 PM Motion carried by the following roll call vote: AYES: Councilmember Thomas, Crane, McCowen, Baldwin, and Mayor Rodin; NOES: None; ABSENT: None; ABSTAIN: None. b. Review of Final Report for the Citywide Circulation Study Prepared by Omni Means Limited Engineers and Planners 8:05:45 PM Director Eriksen reported that the document being reviewed this evening is the final report and introduced Mr. Paul Miller, one of the principals of OMNI Means who provided a slide presentation. Due to possible impacts that may result from the Ukiah Valley Area Plan and large development proposals, the report is based on a worst-case scenario. The report recommends $30.5 million in capital improvements to the City's transportation infrastructure in order to accommodate the anticipated increase in traffic. The report suggests the installation of six traffic lights on Dora Street between Beacon Lane and West Perkins Street, and the installation of six traffic signals on East Gobbi Street between Hwy 101 and South State Street, if the traffic increases as projected. Public Comment Opened 8:40:36 PM Speaking to the item: Linda Sanders. Public Comment Closed 8:42:14 PM M/S Thomas/Baldwin to adopt the citywide Circulation Study Prepared by Omni Means Limited. Discussion ensued regarding additional information that is needed before going further, including the need to develop an overall fee program for both the City and County, and impacts of development on the City—recognizing the data presented is a prediction from the consultant of what improvements would be required if development occurs. Adoption of the report is not acceptance or endorsement of development. Before going further, a report would need to be done that sets out a capital improvement program, a newly -established fee program, and identifies traffic impacts, if development occurred as predicted in the report. Motion withdrawn; matter to be brought back at undetermined date. C. Request from Citizen U Group for Sponsorship of the Conference Center Room for Three More Citizen Educational Forums City Manager Horsley stated that Citizen U is requesting approval for sponsorship of the Conference Center Room for three more Citizen Educational Forums at a cost of $1,950. M/S Crane/Baldwin to approve the $1,950. Motion carried by an all AYES voice vote. Recess: 9:04:25 PM Reconvene: 9:15:16 PM Project Manager Grande provided an update on the status of the project, requesting Council consider authorizing a one year contract with Source California Energy Services for the maintenance and operation of the Lake Mendocino Hydroelectric Power Plant. M/S McCowen/Crane to authorize the City Manager to sign a one year operations and maintenance contract for $20,000 with Source California Energy Services; Opened Public Comment 9:19:16 PM No public comment given. Closed Public Comment 9:19:16 PM Motion carried by the following roll call vote: AYES: Thomas, Crane, McCowen, Baldwin and Mayor Rodin; NOES: None; ABSTAIN: None; ABSENT: None. e. Mayor Rodin reported that she and Councilmember Crane researched consultants and based on the results, are recommending Mr. Steve Zuieback due to comments made by references and his experience. M/S Thomas/Crane to approve the subcommittee recommendation to hire Steve Zuieback to facilitate the City Council's strategic planning process; authorize the City Manager to sign a contract for same, and authorize a budget amendment not to exceed $6,000. Motion carried by the following roll call vote: AYES: Thomas, Crane, McCowen and Mayor Rodin; NOES: Councilmember Baldwin; ABSTAIN: None; ABSENT: None. Mayor Rodin advised that several members from the public are present and interested in Item 11f. regarding the Bureau of Land Management's pending purchase of Garven Ranch and recommended this item be heard at this time. No objection was made from the Council members. 77. f. Discussion and Possible Action Supporting Local Bureau of Land Management's (BLM) Purchase of Garven Ranch 9:29:09 PM Mayor Rodin stated that the Bureau of Land Management (BLM) is attempting to develop a southern access to the south Cow Mountain Off -Highway Vehicle area via highway 175. Financial support is needed from the Trust for Public Land in order to buy the access rights or purchase the access property itself; the City Council has been asked to submit letters of support to the Trust for Public Land and an official letter of support for the Bureau's Ukiah Field Office's effort to purchase the Garven Ranch. Opened Public Comment: Public speaking to the issue: Ross Liberty, Ron Epstein, Rick Burns. Closed Public Comment M/S Baldwin/Rodin to authorize Mayor Rodin to draft a letter in support of this trust for public land acquisition and the key elements proposed by the Ukiah Valley Trail Group, both for the Cow Mountain area; Councilmember McCowen supported the motion with the inclusion of support for the BLM's effort for a Highway 175 southern access without a specific endorsement for acquisition of the Garven Ranch. Councilmember Baldwin accepted the modification to the motion of "support for the BLM's effort for Highway 175 southern access." Motion carried by the following roll call vote: AYES: Thomas, Crane, McCowen, Baldwin and Mayor Rodin; NOES: None; ABSTAIN: None; ABSENT: None a. Adoption of Resolution Making an Appointment to the Parks. Recreation & Golf Commission 9:58:51 PM M/S McCowen / Crane to appoint Mr.Goeken to the Parks, Recreation and Golf Commission. Motion carried by an all AYES voice vote. Q Discussion of this item was deferred pending a scheduled meeting in Willits involving Cal Trans and representatives of the California Transportation Commission. C. Discussion Regarding Sidewalk Issues in the City of Ukiah Director Eriksen provided a brief overview of the existing sidewalk inventory, covering funding sources, drainage, right of ways, and neighborhoods having no sidewalks By Consensus the City Council proposed the next steps as outlined in the last paragraph of the staff report: "Neighborhood Solution": • develop a master plan for each area • define the design for the entire neighborhood including roadway widths sidewalk locations, parking lanes and/or identified parking pockets • layout the drainage and grades of the entire neighborhood, with neighborhood meetings to come to agreement on what the neighborhood wants and expects. d. Award of Contract for 2000 and 2002 STIP Railroad Crossing Rehabilitation Project, Specification No. 07-06 10:14:01 PM Director Enksen reported on the item, that due to enhanced costs, the City rejected the bids for this project which was reported to the California Transportation Commission; as a result, they have modified their restrictions. Staff now proposes awarding a contract for 2 crossings: the City received only one bidder, Granite Construction, for $417,122; the STIP funding is $284K, and the balance of the money will be a combination of D-1 or the traffic congestion relief program, and the gas tax fund. The two intersections to be rehabilitated are Gobbi and Commerce. M/S Crane/Baldwin to approve the recommended action. Motion carried by an all AYES voice vote. e. Hydrogeologic Study for an Amount not to Exceed $114.994 10:15:49 PM M/S McCowen/Crane to approve the recommended action. Motion carried by an all AYES voice vote. g. Consideration of Council Representation on the Skate Park Design Subcommittee for the Selection of a Skate Park Design Contractor. 10:17:50 PM Director Sangiacomo thought it prudent to have a City Council representative on the Skate Park design subcommittee. Councilmember Crane indicated his interest in participating, and Mayor Rodin also stated her interest in participating. Public Comment Opened 10:25:33 PM An unidentified woman spoke but declined to state her name. Public Comment Closed 10:26:17 PM 12. COUNCIL REPORTS There were none. 13. CITY MANAGER/CITY CLERK REPORTS10:27:01 PM City Manager Horsley spoke with Supervisor Wattenburger about the courthouse discussion of the Board of Supervisors on Tuesday. If the City Council is interested in the Courthouse remaining in the downtown, staff will agendize the item for discussions about the City's possible participation in partnering with the County. Recessed to Closed Session: 10:33 PM 14. CLOSED SESSION Employee negotiations: Department Directors Bargaining Unit 16 54957.6) Negotiator: Candace Horsley, City Manager Reconvened at: 10:58 PM. No Action Taken. 15. ADJOURNMENT There being no further business, the meeting adjourned at 10:58 PM. Linda C. Brown, Deputy City Clerk 7 ITEM NO. 7a DATE: June 6. 2007 AGENDA SUMMARY REPORT SUBJECT: REPORT REGARDING ACQUISITION OF COMPUTERS FROM DELL MARKETING L.P. IN THE AMOUNT OF $7,535.15. SUMMARY: Pursuant to the requirements of Section 1522 of the Municipal Code, staff is filing with the City Council this report regarding the acquisition of computers from Dell Marketing L.P. in the amount of $7,535.15 (reference Purchase Order #037450). The equipment has been funded by the following fund numbers: 100.1965.690.000, 800.3733.690.000, and 820.3901.302.000. RECOMMENDED ACTION: 1. Receive report regarding the acquisition of computers from Dell Marketing L.P. in the amount of $7,535.15. ALTERNATIVE COUNCIL POLICY OPTIONS: N/A Citizen Advised: N/A Requested by: Steven Butler, Information Technology Supervisor Prepared by: Mary Horger, Purchasing Supervisor Coordinated with: Candace Horsley, City Manager Attachments: N/A APPROVED: - Candace Horsley, City Manage ITEM NO: " DATE: June 6, 2007 AGENDA SUMMARY REPORT SUBJECT: APPROVAL OF BUDGET AMENDMENT FOR PLAN CHECK/STRUCTURAL ENGINEERING AND SUBSTITUTE BUILDING INSPECTION SERVICES SUMMARY: The 2006-2007 budget included $30,000 for plan check/structural engineering and substitute building inspection services. The funds for the plan check and structural engineering services are paid for by building permit applicants and no City general fund money is used. Last November, the City Council approved a contract with the Phillips Group to provide a second structural engineering firm to provide services to the City. From a budgeting standpoint, we opened a purchase order using $15,000 of the overall budgeted $30,000 for the Phillips Group contract. The following Table shows the current and projected expenditures for structural engineering/substitute building inspection services: FIRM BUDGET EXPENDITURE BALANCE PROJECTED EXPENDITURE Coastland Civil $15,000 $30,000 -$15,000 $32,000 Engineering The Phillips Group $15,000 $3,000 + $12,000 $18,000 Accordingly, Staff is requesting a budget amendment in the amount of $20,000 to increase the budget to reflect the projected $50,000 fiscal year end expenditure for the services. Again, the Building Permit applicants provide the funding for the plan check and structural engineering services and no general fund money is used. Approximately $14,000 was used during 2006-2007 for substitute building inspection services. RECOMMENDED ACTION: 1) Approve a budget amendment transferring $20,000 from the general fund to Planning Department — Building Inspection Division Account 100.2201.250.000 (Contractual Services). ALTERNATIVE COUNCIL POLICY OPTION: Do not approve the budget amendment and provide direction to Staff. FUNDING: The amount of funds budgeted for structural engineering and substitute building inspection services for the 2006-2007 fiscal year have been exceeded and additional funds in the amount of $20,000 need to be budgeted for the remainder of the year. From Account Number General Fund To Account Number 100.2201.250.000 Citizen Advised: N/A Requested by: City Council Prepared by: Charley Stump, Director of Planning and Community Development Coordinated with: Candace Horsley, City Manager Attachments: 1. Budget page 66 — Building Inspection APPROVED: � .� Candace Horsley, City 110 119 141 151 152 154 155 CITY OF UKIAH GENERALFUND PLANNING DEPARTMENT - BUILDING INSPECTION FISCAL YEAR 2006-2007 Fund 100 Department Account Name 2002-03: 2003-04 2004-05 1 - 2005-2006I 2006 2007 Actual Actual Actual Budget Projected Actual Depatlment Re uest City Manager Recommends;:I Council Approved Salaries, Regular 89,820 99,764 101,326 93,342 91,761 89,798 89,798 89,798 Accrued Salaries & Benefits 3,859 6,764 93 690 580 607 607 697 Retirement (PERS) 697 5,105 14,347 15,185 14,431 12,876 12,876 12,876 Group Insurance 2,115 2,468 3,804 15,538 14,813 16,039 16,039 16,039 Worker Comp Insurance 1,796 1,995 3,529 3,733 3,842 4,490 4,490 4,490 Medicare 1,300 1,444 1,471 1,353 1,322 1,302 1,302 1,302 Unemployment Insurance 270 299 305 280 288 269 269 269 F.I.C.A. 270 550 750 1,000 1,000 1,000 305 Building Maintenance Total Salaries & Benefits $ 99,161 1 $117,8397f$-124,875 2,799 $129,431 $ 126,457 $ 124,774 $ 124,774 $ 124,774 oPPRnnerJA it MAINrF ANe'-c 160 Conference & Training 1,067 323 735 1,500 2,500 5,000 5,000 5,000 210' Utilities 695 690 580 607 607 697 697 697 220 Tele hone1,034 662 662 800 600 ann an 800 250 Contractual Services 19,686 mmm�3 16,586 23,352 50,000 30,000 50,000 30,000 3.0,000 260 Dues & Subscriptions� 0 257 350 350 350 350 _ 350 262 Memberships and Meetings 200 100 100 100 303 Vehicle Repair& Maintenance 375 283 270 550 750 1,000 1,000 1,000 305 Building Maintenance 2,388 2,232 2,437 2,799 2,799 4,027 4,027 4,02.7 330 Rental of Land & Buildings 1,978 1,620 1,294 1,294 1,294 1,294 1,294 1,294 340 Allocated Insurance 960 960 960 913 913 1,031 1,031 1,031 411 Postage110 291 422 500 700 700 700 700 690 Supplies 1,140 1,008 410 500 900 1,200 1,200 1,200 Total Operations & Maintenance $ 30,042 $ 25,025 $ 31,379 $ 59,813 $ 41,413 1 $ 66,198 $ 46,198 $ 46,198 800 Capital Expenditures 1,282 1,200 1 1,2001 1,200 1,200 1,200 TOTAL <DEPARTMENT 2201 1 $129,203 $142,864 1 $157,536 1 $190,444 1 $ 169,070 1 $ 192,172 1 $ 172,172 1 $ 172,172 Page 66 ITEM NO: 7` MEETING DATE: June 6, 2007 AGENDA SUMMARY REPORT SUBJECT: UKIAH HIGH SCHOOL MODERNIZATION PROJECT PAD MOUNT TRANSFORMER CHANGE ORDER TO ACCOMODATE CUSTOMER SWITCHGEAR CONNECTIONS IN THE AMOUNT OF $1,150 PLUS TAX FUNDED BY THE SCHOOL DISTRICT On January 3, 2007 the City Council approved the purchase of an ABB 1500kVA 277/480V three phase pad mount transformer for the Ukiah High School Modernization Project (UHSMP) in the amount of $28, 767 plus tax from WESCO. Since that time the customer has acquired switchgear that requires a modification to the transformer cabinet. Staff contacted WESCO and was informed this modification will result in a change order of $1,150 plus tax, however it will not cause a delay in the deliver of the transformer. The school district will provide a check to the City to cover the cost of this change order. Staff requests City Council approve this change order in the amount of $1,150 plus tax. RECOMMENDED ACTION: Approve change order for ABB 1500 kVA 227/480 V three phase pad mount transformer in the amount of $1,150 plus tax for and funded by the Ukiah High School Modernization Project. ALTERNATIVE COUNCIL OPTIONS: NA FUNDING: Amount Budgeted NA Citizens Advised Account Number 800.3646.690.000 800.0830.750.000 NA Additional Funds Requested $1,150 + tax ($1,150 + tax) offsetting revenue Requested by: Liz Kirkley, Electrical Distribution Engineer Prepared by: Liz Kirkley, Electrical Distribution Engineer Coordinated with: Candace Horsley, City Manager Attachments: None Approved: Horsley, City ITEM NO: 7d MEETING DATE: June 6, 2007 AGENDA SUMMARY REPORT SUBJECT: AWARD OF BID TO EDGE WIRELESS FOR HIGH SPEED CELLULAR WIRELESS DATA NETWORK SOLUTIONS On November 1st of 2006, the Ukiah City Council approved a pian by the Police Department to deploy Mobile Computer Terminals (MCT's) for emergency response police and fire vehicles, using State of California Supplemental Grant Funding for the initial deployment and infrastructure costs. On-going costs of maintaining the program would then in future years, be added to the City's overall budget. Along with emergency response vehicles, staff has worked closely with the City IT Department, to ensure this technology would be able to support all other city departments in utilizing computer technology remotely from the field. Over the next few months, staff developed a complex deployment plan for the MCT's working with system experts, and upgraded the City's internal computer network in anticipation of the MCT's. In April of 2007, staff published a Request for Proposals for high speed cellular wireless data network solutions to the Ukiah area cellular service providers. Continued on page 2 RECOMMENDED ACTION: Approve a 2 year contract with Edge Wireless to provide a High -Speed Cellular Wireless Data Network solution for the City of Ukiah. ALTERNATIVE COUNCIL OPTIONS: FUNDING: Amount Budgeted $ 18,521.80 Citizens Advised: Account Number Additional Funds Requested 205.2001.800.000 None Requested by: Prepared by: Chris Dewey, Captain Coordinated with: Candace Horsley, City Manager Attachments: None Approved: Candace Horsley, Cit Manager AWARD OF BID TO EDGE WIRELESS FOR HIGH SPEED CELLULAR WIRELESS DATA NETWORK SOLUTIONS Page 2 In May, the City received proposals from three vendors, Edge Wireless, Verizon, and US Cellular, in response to our RFP. To evaluate the proposals, an evaluation committee was formed which included representatives from the City's Purchasing, IT and Police Departments. In addition, staff field tested the systems to ensure reliability, transmission speed, and ease of use. Edge Wireless proposed the overall lowest monthly cost for the wireless data network of $31.99 dollars per user, per month. US Cellular proposed a monthly cost of $39.95 per month, and Verizon proposed a cost of $50.30 per month. To these per month charges, staff also added the start-up and network equipment costs, and the dedicated frame relay phone line requirements needed to meet the strict Department of Justice computer security requirements and protect the City's network from intrusion and computer viruses. Factoring these costs, staff found that Edge Wireless still provided the overall lowest cost for wireless data service, followed by Verizon and US Cellular. Initially, the Police Department plans to deploy 10 units in the marked emergency response vehicles. The initial cost of the infrastructure and first year monthly costs is estimated to be $18,521.80. Initial funding for this project will be provided from the Supplemental Law Enforcement Service Fund Grant Program as approved by the City Council in November of 2006. Future on-going monthly costs of the program will then be charged to individual departments within the City as they begin to take advantage on the completed wireless data network. Recommendations: Staff recommends that Council approve a 2 year contract with Edge Wireless to provide a High -Speed Cellular Wireless Data Network solution for the City of Ukiah. ITEM NO: 7e MEETING DATE: June 6, 2007 AGENDA SUMMARY REPORT SUBJECT: REVIEW "REVISED" CITY OF UKIAH STATEMENT OF INVESTMENT POLICY The City of Ukiah Investment Oversight Committee met on May 16, 2007. One of the items on the meeting agenda was to review and approve the recommended changes to the City of Ukiah Investment Policy that were brought to the Committee by Nancy Jones of PFM Asset Management. The "minor' changes brought forward in the revised policy are due to changes to the California Government Code. A few other changes are the addition of minimum credit criteria and maximum percentages. Staff has included as a separate attachment a "draft" copy of the revised policy which highlights the changes approved by the Investment Oversite Committee. RECOMMENDED ACTION: Review and approve the revised City of Ukiah Statement of Investment Policy dated June, 2007 ALTERNATIVE COUNCIL POLICY OPTIONS: Provide staff with alternative direction. Requested by: Prepared by: Brent Smith, Finance Director Coordinated with: Candace Horsley, City Manager Attachments: 1) City of Ukiah Statement of Investment Policy "Draft" 2) City of Ukiah Statement of Investment Policy "Final" Approved: Candace Horsley, qty Manager Attachment # % CITY OF UKIAH STATEMENT OF INVESTMENT POLICY June 2007_ I. PURPOSE The purpose of this document is to establish and organize investment policies, which will govern the investment activities of the City of Ukiah. SCOPE This investment policy covers all the City's surplus funds and investments (except retirement funds) and investment activities under the direction of the City. Investment of bond proceeds will be further restricted by the provisions of relevant bond documents. The investment policies of the City of Ukiah are based on state law and prudent money management practices. All funds will be invested in accordance with this Investment Policy and applicable California Government Codes, including sections 53601 and 53635, et seq. III. OBJECTIVES The primary objectives of the City, in order of priority, shall be 1) Safety: Safety of principal is the foremost objective of the investment program. Investments of the City shall be undertaken in a manner that seeks to ensure preservation of capital in the portfolio. 2) Liquidity: The investment portfolio of the City will remain sufficiently liquid to enable the City to meet its cash flow requirements. 3) Yield: The investment strategy of the City shall be to earn a reasonable investment return, considering current market conditions, and within the parameters set forth by priorities (1) and (2) above. An adequate percentage of the portfolio shall be maintained in liquid, short-term securities that can be converted into cash if necessary to meet forecasted disbursement requirements. The portfolio shall also be appropriately diversified to avoid unreasonable and avoidable risks regarding specific security types or individual financial institutions. IV. POLICIES 1. Public Funds: It is the policy of the City of Ukiah to invest public funds in a -- I Deleted: July 2002 Fomnatted: No underline Formatted: Normal manner which will provide the maximum safety and liquidity, while earning an investment return consistent with the objectives and parameters set forth by this policy. 2. Prudent Investor Rule: Ukiah operates its investments program under the Prudent Investor Rule which states, "Investments shall be made with judgment and care, under circumstances then prevailing, which persons of prudence, discretion, and intelligence exercise in the management of their own affairs, not for speculation, but for investment, considering the probable safety of their capital as well as the probable income to be derived." 3. Management Responsibilities: Management responsibility for the investment program is delegated, for a one-year period, subject to annual review and delegation, to the City Treasurer. The City Treasurer may further delegate day-to- day management of the investment program to a professional external investment advisor. 4. Internal Controls: A system of internal controls shall be established and documented in writing by the Finance Director. The controls shall be designed to prevent losses of public funds arising from fraud, employee error, misrepresentation of third parties, unanticipated changes in financial markets, or imprudent actions by employees and officers of the City of Ukiah. Controls deemed most important include: minimization of opportunities for collusion, separation of duties, separation of transaction authority from accounting and recordkeeping, avoidance of bearer -form securities, specific limitations regarding securities losses and remedial actions, written confirmation of all transactions, minimizing the number of authorized investment officials, documentation of transactions and strategies, and proper review and approval of brokerage accounts and investment transactions. 5. Safekeeping, Custody, and Delivery: The City's investments shall be held in safekeeping, in the name of the City of Ukiah, by a third party custodian. Investment transactions shall be executed and settled using the "delivery vs. payment' method. 6. Reporting: The City's Investment Advisor shall present to the Investment_ ,Deleted Oversight Committee City Treasurer and City Council monthly investment I Deleted: reports. Required elements of the report will include type of investment, issuer, purchase and maturity dates, rating, purchase price, par, current market value as of the date of the report and the source of this valuation, and yield to maturity. These reports shall include a list of all transactions during the past month. On a quarterly basis, within 30 days following the end of the quarter, the Investment Advisor will deliver to the City Manager, Investment Oversight Deleted: CRy Treasurer Committee, City Treasurer and City Council an investment report which will provide data similar to the monthly report; this report will include (1) a statement that the portfolio is in compliance with the policy or the manner in which the portfolio is not in compliance and (ii) a statement denoting the ability of the City to meet its expenditure requirements for the next six months, or provide an explanation as to why sufficient money shall, or may, not be available. Deviations from expectations shall be reported in a timely manner and shall include recommendations for appropriate action to control adverse developments. The Oversight Committee will meet at least once annually n order to conduct a Deleted: every Si. months comprehensive review of the investment activities of the City so as to insure that regulations are being adhered to and that strategies are being followed. Conflict of Interest: In accordance with California Government Code sections 1090, et seq. and 87100, et seq., officers and employees of the City will refrain from any activity that could conflict with the proper execution of the investment program orwhich could impair their ability to make impartial investment decisions. All investment personnel shall comply with the reporting requirements of the Political Reform Act, to include the annual filing of Statements of Economic Interest. 8. Return on Investment: The City's investment portfolio shall be designed to attain a market -average rate of return through economic cycles. The Investment Oversight Committee will measure the portfolio against an appropriate benchmark. 9. Annual Review of Policy: The Investment Advisor, shall annually render to the Deleted:Treasurer j City Council City Treasurer and the Investment Oversight Committee a Statement of Investment Policy, which shall be considered at a public meeting. Any changes in the policy shall also be considered by the City Council at a public meeting. V. AUTHORIZED INVESTMENTS Generally, investments shall be made in the context of the "prudent investor rule." The City is further governed by applicable California Government Codes, including sections 53600, 53601 and 53635, et seq. Within the context of these regulations, the following investments are authorized, and further limited herein: (a) Ukiah Bonds: Bonds issued by the City of Ukiah, including bonds payable solely out of the revenues from a revenue-producing property owned, controlled, or operated by the City or by a department, board, agency, or authority of the City. (b) U.S. Treasuries: United States Treasury notes, bonds, bills, or certificates of indebtedness, or those for which the full faith and credit of the United States are pledged for payment of principal and interest. (c) California State Obligations: Registered state warrants or treasury notes or bonds of this state, including bonds payable solely out of the revenues from a revenue-producing property owned, controlled, or operated by the state or by a department, board, agency, or authority of the state. (d) Local Agency Obligations: Bonds, notes, warrants, or other certificates of indebtedness of any local agency within this state, including bonds payable solely out of the revenues from a revenue-producing property owned, controlled, or operated by the state or by a department, board, agency, or authority of the state. To be eligible to receive local agency deposits, a financial institution must receive a minimum overall "satisfactory rating" for meeting the credit needs of California Communities in its most recent evaluation. (e) U.S. Federal Agency Obligations: Federal agency or United States government- sponsored enterprise obligations, participation, or other instruments, including those issued by or fully guaranteed as to principal and interest by federal agencies or United States government enterprises. (f) Bankers' Acceptances: Bills of exchange or time drafts issued by domestic or foreign banks which are eligible for purchase by the Federal Reserve System the short-term paper of which is rated in the highest category by a nationally recognized statistical -rating organization (NRSRO) Purchases of bankers' acceptances may not exceed 180 days maturity or 40% of the portfolio, and no more than 10% of the portfolio may be invested in the banker's acceptance of any (g) Commercial Paper: '`Formatted: Font: Not Bold Formatted: Indent: Left: 0.31", Hanging: 0.31", Tabs: Not at 0" Deleted: drawn on and accepted by ,. a commercial bank, otherwise known as bankers acceptances Deleted: 9_- >f9= Formatted: Indent: Left: 0.31", Hanging: 0.31", Tabs: 0", Left + 0.31", Left + 0.63", Left + 1", Left + 1.5", Left + 2", Left + 2.5", Left + 3", Left + 3.5", Left + 4", Left + 4.5", Left + 5", Left + 5.5", Left + 6 Left + 6.5", Left Formatted. Fonv. Not Bold Formatted: Font 12 pt Formatted: Font: 12 pt Formatted: Indent: Left: 0.31", of the highest ranking or,. hanging: 0.31" fan NRSRO, The entity Formatted: Font: 12 pt swing conditions in either Fo matted Font z pr paragraph (1) or paragraph (2): 1 rom,attea: Foot 12 pt (1) The entity meets the following criteria: (a) (s organized and operating in- Formatted Font 12 pt the United States as a general corporation ('b,) has total assets in excess of five -- -- Formatted Font 12 pt hundred million dollars ($500.000,000); and (Q) has debt other than commercial paper, if any, that is rated "A" or higher by an NRSRO Formatted Font 12 pt (2) The entity meets the following criteria (a) is organized within the United Formatted Font 12 pt_ States as a special purpose corporation, trust, or limited liability company (b) has Fomratted Font 12 pt nrnnrcir irip rrpriit pnhannpmpnts inriiriinn Hit not limiteri to nver !Formatted: Font: collateralization letters of credit or surety bond and (c) has commercial paper that Formatted: Font: 12 pt is rated "A-1" or higher, or the equivalent, by an NRSRO. For atced: Font: 12 pt Eligible commercial paper shall have a maximum maturity of 270 days Formatted. Font: 12 pt Purchases of commercial paper may not exceed25 percent of the City's portfolio. Formatted Font: 12 pt The City may purchase no more than 10 percent of the outstandingcommercial _— — Forma tted: Font: 12 pt ' paper of any single issuer. No more than 10% of the portfolio may be invested in Formatted:Font 12 pt commercial paper of any one institution L Formatted: Font: 12 pt (h) Negotiable Certificates: Negotiable certificates of deposit or deposit notes j issued by a nationally or state -chartered bank, a state or federal savings and loan 't association_ or a state -licensed branch of a foreign bankprovided that the senior i debt obligations of the issuing Institution are rated "A" or better an NRSRO Purchases of negotiable certificates of deposit may not exceed 30% of the portfolio and no more than 10% of the City's portfolio may be invested in any one financial institution. (i) Repurchase Agreements: The City may invest in repurchase agreements with banks and dealers with which the City has entered into a master repurchase agreement. The maturity of repurchase agreements shall not exceed 365 days. The market value of securities used as collateral for repurchase agreements shall be valued at 102% or greater of the funds borrowed against those securities at all times and shall be monitored daily by the investment staff. In order to conform with provisions of the Federal Bankruptcy Code, which provide for the liquidation of securities held as collateral for repurchase agreements, the only securities acceptable as collateral shall be direct obligations of the United States or any agency of the United States as described in (b) and (e). In addition, the City may enter into repurchase agreements only with "primary dealers' as designated by the Federal Reserve Bank of New York. All securities underlying Repurchase Agreements must be delivered to the City's custodian bank (delivery vs. payment) or be handled under a properly executed "tri -party' repurchase agreement. The market value must be recalculated each time there is a substitution of collateral. The City or its trustee shall have a perfected first security interest under the Uniform Commercial Code in all securities subject to Repurchase Agreement. (j) Reverse Repurchase Agreements: The City may invest in reverse repurchase agreements only with "primary dealers" with which the City has entered into a master repurchase agreement contract. The City may invest in reverse repurchase agreements with the following conditions: Reverse repurchase agreements may be used only after prior approval of the City Council. The City may only use reverse repurchase agreements to (1) cover a temporary cash shortage, or (2) augment earnings. Reverse repos may not be used to leverage the portfolio. In addition: If a reverse repurchase agreement is authorized, it may be utilized only if the security to be sold on a reverse repurchase agreement has been owned and fully paid for by the City for a minimum of 30 days prior to the sale. the total of all reverse repurchase agreements on investments owned by the City does not Deleted: Commercial paper ranked TV by Mootlys Investor Services or "AV by Standard and Poor's, and issued by domestic corporations li having assets in excess of $500,000,000 and having an "A" or higher rating on its long tens debt as provided for by Moody's, Standard and Poors, or Fitch Financial Services. Purchases of eligible commercial paper may not exceed 270 days to maturity nor represent more than 10% of the outstanding paper of an issuing corporation Purchases of commercial paper may not exceed 25 %of the portfolio 11 Formatted: Font: Not Sold Formatted: No underline ' Formatted: No underline ' Formatted: No underline Deleted: institution Deleted: ("Yankee CD") Formatted: Font: 12 pt exceed 20% of the portfolio, and the agreement does not exceed a term of 92 days, unless the agreement includes a written codicil guaranteeing a minimum earning or spread for the entire period between the sale of the security using a reverse repurchase agreement and the final maturity date of the same security. The proceeds of the reverse repurchase agreement may not be invested in securities whose maturity exceeds the term of the reverse repurchase agreement. (k) Medium-term Notes: The City may invest in all corporate and depository institution debt securities with a maximum remaining maturity of five year or less, issued by corporations organized and operating within the United States, or by depository institutions licensed in the United States or any state and operating within the United States. Notes eligible for investment shall be rated "A" or better by an NRSRO. Purchase ofo�o_rate notes may not exceed 30% of the portfolio and no more than 10% of the corporate notes in the portfolio may be invested in the same corporation. (1) Money Market Funds: Shares of beneficial interest issued by diversified management companies that are money market funds registered with the Securities and Exchange Commission under the Investment Company Act of 1940. To be eligible for investment these companies shall either: (i) attain the highest ranking or highest letter and numerical rating provided by not less than two nationally recognized statistical rating organizations, or (ii) have an investment advisor registered or exempt from registration with the Securities and Exchange Commission with not less than five years, experience managing money market mutual funds with assets under management in excess of five hundred million dollars ($500,000,000). The purchase price of shares of beneficial interest purchased shall not include any commission that these companies may charge and shall not exceed 20 percent of the City's portfolio. (m) Local Agency Investment Fund: The City may invest in the Local Agency Investment Fund (LAIF) established by the State Treasurer forthe benefit of local agencies up to the maximum permitted under Section 16429.1 of the Government Code. Current maximum is $40 million. (n) Time Deposits: The City may invest in non-negotiable time deposits FDIC insured or fully collateralized in financial institutions located in California, including U.S. branches of foreign banks licensed to do business in California. All time deposits must be collateralized in accordance with the California Government Code section 53561, either at 150% by promissory notes secured by first mortgages and first trust deeds upon improved residential property in California eligible under section (m) or at 110% by eligible marketable securities listed in subsections (a) through (1) and (n) and (o). Since time deposits are not liquid, no more than 25% of the cost value of the portfolio may be invested in this category. _.I Deleted: a nationally recognized rating service ,-Deleted medium-term � -` Deleted: (o) Mortgage -Backed and Asset -Backed Securities: Any mortgage pass-through security, collateralized mortgage obligation, mortgage-backed or other pay - through bond, equipment lease -backed certificate, consumer receivable pass- through certificate, or consumer receivable -backed bond of a maximum of five years maturity. Securities eligible for investment under this subdivision shall be issued by an issuer rated in a rating category of "AA" or its equivalent by a nationally recognized rating service and having an "A" or higher rating for the issuer's unsecured debt, as provided by a nationally recognized rating service. Purchase of securities authorized by this subdivision may not exceed 20% of the agency's surplus money that may be invested pursuant to this section. Credit criteria listed in this section refers to the credit quality of the issuing organization at the time the security is purchased. The maturity limits are applied at the time of purchase. VI. INELIGIBLE INVESTMENTS The City may only invest in those obligations authorized by this policy. The City shall not invest any funds in inverse floaters, range notes, or interest -only strips that are derived from a pool of mortgages, or in any security that could result in zero interest accrual if held to maturity. However, the City may hold prohibited investments until their maturity dates. VII. PORTFOLIO LIMITS AND DIVERSIFICATION 1. Maximum Investment Maturity: Unless otherwise noted within this investment policy, the City may not invest in a security with a maturity that exceeds five years from the date of purchase. Investments which exceed five years in maturity require authority granted by City Council before purchase. Written authority of the City Council must be granted specifically or as part of an investment program no less than three months prior to the date of purchase. 2. Maximum Portfolio Average Maturity: The target maximum average maturity of the City's investment portfolio shall not exceed 2.5 years to control overall exposure to interest rate risk. 3. Diversification: With the exception of obligations of the United States Government and its Agencies, no more than 10% of the portfolio may be invested in the securities of any single issuer. Adopted on the 6,th day of June, 2007 by the Ukiah City Council. Signed: Mari RodirL Mayor 8 Attest: Deleted: 18th day of September, 2002 _ Deleted: 16'" day of May, Formatted: Superscript Formatted: Superscript City Clerk Deleted: PhillipA:mku, Deleted: Marie Ulvlla, Deleted: t.Findn,,v)2Po1 CITY OF UKIAH STATEMENT OF INVESTMENT POLICY June 2007 PURPOSE Affachment # Z The purpose of this document is to establish and organize investment policies, which will govern the investment activities of the City of Ukiah. SCOPE This investment policy covers all the City's surplus funds and investments (except retirement funds) and investment activities under the direction of the City. Investment of bond proceeds will be further restricted by the provisions of relevant bond documents. The investment policies of the City of Ukiah are based on state law and prudent money management practices. All funds will be invested in accordance with this Investment Policy and applicable California Government Codes, including sections 53601 and 53635, et seq. III. OBJECTIVES The primary objectives of the City, in order of priority, shall be: 1) Safety: Safety of principal is the foremost objective of the investment program. Investments of the City shall be undertaken in a manner that seeks to ensure preservation of capital in the portfolio. 2) Liquidity: The investment portfolio of the City will remain sufficiently liquid to enable the City to meet its cash flow requirements. 3) Yield: The investment strategy of the City shall be to earn a reasonable investment return, considering current market conditions, and within the parameters set forth by priorities (1) and (2) above. An adequate percentage of the portfolio shall be maintained in liquid, short-term securities that can be converted into cash if necessary to meet forecasted disbursement requirements. The portfolio shall also be appropriately diversified to avoid unreasonable and avoidable risks regarding specific security types or individual financial institutions. IV. POLICIES Public Funds: It is the policy of the City of Ukiah to invest public funds in a manner which will provide the maximum safety and liquidity, while earning an investment return consistent with the objectives and parameters set forth by this policy. 2. Prudent Investor Rule: Ukiah operates its investments program under the Prudent Investor Rule which states, "Investments shall be made with judgment and care, under circumstances then prevailing, which persons of prudence, discretion, and intelligence exercise in the management of their own affairs, not for speculation, but for investment, considering the probable safety of their capital as well as the probable income to be derived." 3. Management Responsibilities: Management responsibility for the investment program is delegated, for a one-year period, subject to annual review and delegation, to the City Treasurer. The City Treasurer may further delegate day-to- day management of the investment program to a professional external investment advisor. 4. Internal Controls: A system of internal controls shall be established and documented in writing by the Finance Director. The controls shall be designed to prevent losses of public funds arising from fraud, employee error, misrepresentation of third parties, unanticipated changes in financial markets, or imprudent actions by employees and officers of the City of Ukiah. Controls deemed most important include: minimization of opportunities for collusion, separation of duties, separation of transaction authority from accounting and recordkeeping, avoidance of bearer -form securities, specific limitations regarding securities losses and remedial actions, written confirmation of all transactions; minimizing the number of authorized investment officials, documentation of transactions and strategies, and proper review and approval of brokerage accounts and investment transactions. 5. Safekeeping, Custody, and Delivery: The City's investments shall be held in safekeeping, in the name of the City of Ukiah, by a third party custodian. Investment transactions shall be executed and settled using the "delivery vs. payment" method. 6. Reporting: The City's Investment Advisor shall present to the Investment Oversight Committee, City Treasurer and City Council monthly investment reports. Required elements of the report will include type of investment, issuer, purchase and maturity dates, rating, purchase price, par, current market value as of the date of the report and the source of this valuation, and yield to maturity. These reports shall include a list of all transactions during the past month. On a quarterly basis, within 30 days following the end of the quarter, the Investment Advisor will deliver to the City Manager, Investment Oversight Committee, City Treasurer and City Council an investment report which will provide data similar to the monthly report; this report will include (1) a statement that the portfolio is in compliance with the policy or the manner in which the 2 portfolio is not in compliance and (ii) a statement denoting the ability of the City to meet its expenditure requirements for the next six months, or provide an explanation as to why sufficient money shall, or may, not be available. Deviations from expectations shall be reported in a timely manner and shall include recommendations for appropriate action to control adverse developments. The Oversight Committee will meet at least once annually in order to conduct a comprehensive review of the investment activities of the City so as to insure that regulations are being adhered to and that strategies are being followed. 7. Conflict of Interest: In accordance with California Government Code sections 1090, et seq. and 87100, et seq., officers and employees of the City will refrain from any activity that could conflict with the proper execution of the investment program or which could impair their ability to make impartial investment decisions. All investment personnel shall comply with the reporting requirements of the Political Reform Act, to include the annual filing of Statements of Economic Interest. 8. Return on Investment: The City's investment portfolio shall be designed to attain a market -average rate of return through economic cycles. The Investment Oversight Committee will measure the portfolio against an appropriate benchmark. 9. Annual Review of Policy: The Investment Advisor shall annually render to the City Council, City Treasurer and the Investment Oversight Committee a Statement of Investment Policy, which shall be considered at a public meeting. Any changes in the policy shall also be considered by the City Council at a public meeting. V. AUTHORIZED INVESTMENTS Generally, investments shall be made in the context of the "prudent investor rule." The City is further governed by applicable California Government Codes, including sections 53600, 53601 and 53635, et seq. Within the context of these regulations, the following investments are authorized, and further limited herein: (a) Ukiah Bonds: Bonds issued by the City of Ukiah, including bonds payable solely out of the revenues from a revenue-producing property owned, controlled, or operated by the City or by a department, board, agency, or authority of the City. (b) U.S. Treasuries: United States Treasury notes, bonds, bills, or certificates of indebtedness, or those for which the full faith and credit of the United States are pledged for payment of principal and interest. (c) California State Obligations: Registered state warrants or treasury notes or bonds of this state, including bonds payable solely out of the revenues from a 3 revenue-producing property owned, controlled, or operated by the state or by a department, board, agency, or authority of the state. (d) Local Agency Obligations: Bonds, notes, warrants, or other certificates of indebtedness of any local agency within this state, including bonds payable solely out of the revenues from a revenue-producing property owned, controlled, or operated by the state or by a department, board, agency, or authority of the state. To be eligible to receive local agency deposits, a financial institution must receive a minimum overall "satisfactory rating" for meeting the credit needs of California Communities in its most recent evaluation. (e) U.S. Federal Agency Obligations: Federal agency or United States government- sponsored enterprise obligations, participation, or other instruments, including those issued by or fully guaranteed as to principal and interest by federal agencies or United States government enterprises. (f) Bankers' Acceptances: Bills of exchange or time drafts issued by domestic or foreign banks, which are eligible for purchase by the Federal Reserve System, the short-term paper of which is rated in the highest category by a nationally recognized statistical -rating organization (NRSRO).. Purchases of bankers' acceptances may not exceed 180 days maturity or 40% of the portfolio, and no more than 10% of the portfolio may be invested in the banker's acceptance of any one commercial bank. (g) Commercial Paper: Commercial paper of "prime" quality of the highest ranking or of the highest letter and number rating as provided for by an NRSRO. The entity that issues the commercial paper shall meet all of the following conditions in either paragraph (1) or paragraph (2): (1) The entity meets the following criteria: (a) is organized and operating in the United States as a general corporation; (b) has total assets in excess of five hundred million dollars ($500,000,000); and (c) has debt other than commercial paper, if any, that is rated "A" or higher by an NRSRO. (2) The entity meets the following criteria: (a) is organized within the United States as a special purpose corporation, trust, or limited liability company; (b) has program -wide credit enhancements, including, but not limited to, over collateralization, letters of credit or surety bond; and (c) has commercial paperthat is rated "A-1" or higher, or the equivalent, by an NRSRO. Eligible commercial paper shall have a maximum maturity of 270 days. Purchases of commercial paper may not exceed 25 percent of the City's portfolio. The City may purchase no more than 10 percent of the outstanding commercial paper of any single issuer. No more than 10% of the portfolio may be invested in commercial paper of any one institution. (h) Negotiable Certificates: Negotiable certificates of deposit or deposit notes issued by a nationally or state -chartered bank, a state or federal savings and loan association , or a state -licensed branch of a foreign bank provided that the senior debt obligations of the issuing institution are rated "A" or better an NRSRO. Purchases of negotiable certificates of deposit may not exceed 30% of the portfolio, and no more than 10% of the City's portfolio may be invested in any one financial institution. (i) Repurchase Agreements: The City may invest in repurchase agreements with banks and dealers with which the City has entered into a master repurchase agreement. The maturity of repurchase agreements shall not exceed 365 days. The market value of securities used as collateral for repurchase agreements shall be valued at 102% or greater of the funds borrowed against those securities at all times and shall be monitored daily by the investment staff. In order to conform with provisions of the Federal Bankruptcy Code, which provide for the liquidation of securities held as collateral for repurchase agreements, the only securities acceptable as collateral shall be direct obligations of the United States or any agency of the United States as described in (b) and (e). In addition, the City may enter into repurchase agreements only with "primary dealers" as designated by the Federal Reserve Bank of New York. All securities underlying Repurchase Agreements must be delivered to the City's custodian bank (delivery vs. payment) or be handled under a properly executed "tri -party" repurchase agreement. The market value must be recalculated each time there is a substitution of collateral. The City or its trustee shall have a perfected first security interest under the Uniform Commercial Code in all securities subject to Repurchase Agreement. Q) Reverse Repurchase Agreements: The City may invest in reverse repurchase agreements only with "primary dealers" with which the City has entered into a master repurchase agreement contract. The City may invest in reverse repurchase agreements with the following conditions: Reverse repurchase agreements may be used only after prior approval of the City Council. The City may only use reverse repurchase agreements to (1) cover a temporary cash shortage, or (2) augment earnings. Reverse repos may not be used to leverage the portfolio. In addition: If a reverse repurchase agreement is authorized, it may be utilized only if the security to be sold on a reverse repurchase agreement has been owned and fully paid for by the City for a minimum of 30 days prior to the sale; the total of all reverse repurchase agreements on investments owned by the City does not exceed 20% of the portfolio; and the agreement does not exceed a term of 92 days, unless the agreement includes a written codicil guaranteeing a minimum earning or spread for the entire period between the sale of the security using a Id reverse repurchase agreement and the final maturity date of the same security. The proceeds of the reverse repurchase agreement may not be invested in securities whose maturity exceeds the term of the reverse repurchase agreement. (k) Medium-term Notes: The City may invest in all corporate and depository institution debt securities with a maximum remaining maturity of five year or less, issued by corporations organized and operating within the United States, or by depository institutions licensed in the United States or any state and operating within the United States. Notes eligible for investment shall be rated "A" or better by an NRSRO. Purchase of corporate notes may not exceed 30% of the portfolio, and no more than 10% of the corporate notes in the portfolio may be invested in the same corporation. (1) Money Market Funds: Shares of beneficial interest issued by diversified management companies that are money market funds registered with the Securities and Exchange Commission under the Investment Company Act of 1940. To be eligible for investment these companies shall either: (i) attain the highest ranking or highest letter and numerical rating provided by not less than two nationally recognized statistical rating organizations, or (ii) have an investment advisor registered or exempt from registration with the Securities and Exchange Commission with not less than five years experience managing money market mutual funds with assets under management in excess of five hundred million dollars ($500,000,000). The purchase price of shares of beneficial interest purchased shall not include any commission that these companies may charge and shall not exceed 20 percent of the City's portfolio. (m) Local Agency Investment Fund: The City may invest in the Local Agency Investment Fund (LAIF) established by the State Treasurer for the benefit of local agencies up to the maximum permitted under Section 16429.1 of the Government Code. Current maximum is $40 million. (n) Time Deposits: The City may invest in non-negotiable time deposits FDIC insured or fully collateralized in financial institutions located in California, including U.S. branches of foreign banks licensed to do business in California. All time deposits must be collateralized in accordance with the California Government Code section 53561, either at 150% by promissory notes secured by first mortgages and first trust deeds upon improved residential property in California eligible under section (m) or at 110% by eligible marketable securities listed in subsections (a) through (1) and (n) and (o). Since time deposits are not liquid, no more than 25% of the cost value of the portfolio may be invested in this category. (o) Mortgage -Backed and Asset -Backed Securities: Any mortgage pass-through security, collateralized mortgage obligation, mortgage-backed or other pay - through bond, equipment lease -backed certificate, consumer receivable pass - 6 through certificate, or consumer receivable -backed bond of a maximum of five years maturity. Securities eligible for investment under this subdivision shall be issued by an issuer rated in a rating category of "AK or its equivalent by a nationally recognized rating service and having an "A" or higher rating for the issuer's unsecured debt, as provided by a nationally recognized rating service. Purchase of securities authorized by this subdivision may not exceed 20% of the agency's surplus money that may be invested pursuant to this section. Credit criteria listed in this section refers to the credit quality of the issuing organization at the time the security is purchased. The maturity limits are applied at the time of purchase. VI. INELIGIBLE INVESTMENTS The City may only invest in those obligations authorized by this policy. The City shall not invest any funds in inverse floaters, range notes, or interest -only strips that are derived from a pool of mortgages, or in any security that could result in zero interest accrual if held to maturity. However, the City may hold prohibited investments until their maturity dates. VII. PORTFOLIO LIMITS AND DIVERSIFICATION Maximum Investment Maturity: Unless otherwise noted within this investment policy, the City may not invest in a security with a maturity that exceeds five years from the date of purchase. Investments which exceed five years in maturity require authority granted by City Council before purchase. Written authority of the City Council must be granted specifically or as part of an investment program no less than three months prior to the date of purchase. Maximum Portfolio Average Maturity: The target maximum average maturity of the City's investment portfolio shall not exceed 2.5 years to control overall exposure to interest rate risk. 3. Diversification: With the exception of obligations of the United States Government and its Agencies, no more than 10% of the portfolio may be invested in the securities of any single issuer. Adopted on the 6th day of June, 2007 by the Ukiah City Council. Signed: Attest: Mari Rodin, Mayor City Clerk ITEM NO. 7f DATE: June 6, 2007 AGENDA SUMMARY REPORT SUBJECT: AWARD OF BID FOR PURCHASE OF A NEW CASE MODEL 580M BACKHOE LOADER FOR THE WATER AND SEWER MAINTENANCE DEPARTMENT TO TRACTOR EQUIPMENT SALES IN THE AMOUNT OF $86,147.45 AND APPROVAL OF A BUDGET AMENDMENT. Staff is requesting authorization to purchase a new Case model 580M backhoe loader. The Water and Sewer Maintenance Department currently has two backhoes: one is a 1988 and the other is a 1990. The 1990 is used every day by the maintenance crew and 1988 is used as a backup unit that is kept in the corporation yard to load trucks and is used by all the other departments when needed. The existing backhoe is a two -wheel drive 1988 Case 580K. It is used every day and is becoming unreliable with frequent break downs due to the amount of extensive maintenance needed. It has become a major safety concern due to its overall poor condition because of the age and the amount of use this equipment gets. A four-wheel drive backhoe is needed to ensure adequate traction at all times for safety. The backhoe is one of the most important pieces of equipment the Water/Sewer division owns and is necessary to perform the maintenance and repairs of the water and sewer system. The Water/Sewer department needs a dedicated reliable backhoe loader since most of the jobs are emergencies and require immediate access to equipment for an indeterminate amount of time. The 1990 will replace the 1988 as the backup unit and the new one will replace the 1990 as the primary unit. The 1988 will be sold. (Continued on Pape 2) RECOMMENDED ACTION: Approve award of bid to Tractor Equipment Sales for the purchase of a Case model 580M backhoe loader in the amount of $86,147.45 and approval of a budget amendment in the amount of $ 5,573.72. ALTERNATIVE COUNCIL POLICY OPTION: Do not authorize the award and provide direction to Staff for alternative action. FUNDING: Amount Budgeted From Acct. No. To Acct. No Addl. Funds Requested $37,500.00 698.3510.800.000 $37,500.00 698.3948.800.000 $ 5,573.73 820.3948.800.000 698 — Sewer Equipment 612.3510.800.000 $5,573.72 Requested by: Ann Burck, W/S Utilities Project Engineer Prepared by: Gary Dogali, Water and Sewer Maintenance Supervisor Coordinated with: Candace Horsley, City Manager Attachments: 1) Bid Specification for 4 -Wheel Dr. Diesel Powered Backhoe Loader 2) Lease Quote APPROVED: Candace Horsley, City Manager A hybrid or alternative energy vehicle was not considered a viable option. In an emergency situation, a vehicle is needed that can easily and quickly access fuel. The City currently has only one fuel station for alternative energy vehicles and it takes 8 hours to refuel a vehicle. The Purchasing Department along with the Water/Sewer System Maintenance Supervisor developed the minimum specifications for the four-wheel drive, 90 hp diesel engine backhoe loader. The bid specifications are included as Attachment #1 for review. Requests for bids were sent to six different construction equipment dealers in northern California. Three bids were received with Tractor Equipment Sales the lowest compliant bidder at $86,147.45. Pape Machinery's bid was lower but did not comply with the bid specifications. The Request for Bid specified a four-wheel drive with a minimum engine horsepower (hp) of 90. Pape Machinery's submitted a bid for a 79 hp engine. Refer to the bid summary table below for a complete listing of bid amounts. Bid Summary Table Tractor Equipment Sales, Santa Rosa $86,147.45 Western Power & Equipment, Redding $88,211.73 Pape Machinery, Rohnert Park Noncompliant Bid Peterson Tractor, Willits No Response Rainbow Agricultural Services, Ukiah No Bid Lampson Tractor & Equipment, Ukiah No Response A lease quote was requested from Tractor Equipment Sales and is attached (Attachment #2). A 60 month municipal lease through Case Credit would cost $1,785 per month for a total of $107,001.37. The total cost of the lease includes the total lease sale price of $86,554.45 plus an additional $20,446.92 in lease charges. The Water/Sewer System Maintenance Division typically keeps equipment at least 15 to 20 years before replacement. The need for the backhoe was previously identified and $37,500 in the Sewer Equipment Replacement Fund, account #698.3510.800.000 (50%) and $37,500 in the Water Equipment Replacement Fund, account #698.3948.800.000 (50%) has been reserved and budgeted for this purchase. Approval of a budget amendment to transfer funds from the Sewer Equipment Replacement Fund (698) in the amount of $5,573.72 to cover difference between the amounts budgeted and the low bid is requested. The remaining funds, $5,573.73, are available for this purchase in the Water System Maintenance Fund, account #820.3948.800.000 7 ATTACHMENT I Page 1 of 5 CITY OF UKIAH SPECIFICATIONS FOR ONE (1) NEW FOUR WHEEL DRIVE DIESEL POWERED BACKHOE LOADER APRIL 27, 2007 The City of Ukiah invites bids for furnishing one (1) new four wheel drive diesel powered backhoe loader. The following specifications shall be considered minimum, however, bidders who feel they can supply a comparable piece of equipment that does not fully meet the detailed specifications are encouraged to submit bids. All deviations from these specifications shall be described in the bid. There will be no trade-ins involved in this bid. Bidder shall, as indicated on the Request for Bid form, state the total price for the new equipment as specified (including any options and accessories), sales tax, destination charges and any other applicable fees or charges, FOB the City of Ukiah. Only bids from manufacture authorized dealers will be considered. GENERAL INSTRUCTIONS TO BIDDERS Each bidder shall attach to his bid a complete detailed description of the unit he proposes to furnish. All equipment catalogued as standard shall be furnished and included in the purchase price of the unit. The total price shall include all equipment, accessories and optional items. In making its selection, the City will consider all factors relating to the equipment including operating performance, operator comfort, safety, service and parts availability as well as cost. The equipment furnished under these specifications is to carry the standard warranty offered to the general public. Minimum warranty shall be twelve (12) months no hour limited with additional two (2) year 3000 hour power train warranty. A complete detailed description of the standard warranty shall be provided with the bid. Extended warranty options should also be included with bid. Warranty will start upon the acceptance of the completed unit by the City of Ukiah. Vendor/Dealer shall be responsible for transportation and associated costs from the City facility to the designated warranty repair facility and return to the City's facility for the unit bid throughout the entire warranty period including extensions. In the event that the unit should become disabled in an area covered by warranty and the Vendor/Dealer does not complete repairs within a seventy two (72) hour period, not including weekends, the vendor shall provide a loaner machine at no cost to the City. Each bidder shall provide a list of warranty and service agencies in the Northern California area that provide warranty and service work for the equipment being presented for bid. Page 2 of 5 At the option of the City of Ukiah, the successful bidder shall be required to provide up to eight (8) hours of safety and operation training and eight (8) hours of mechanic training. The unit furnished shall comply with all current regulations; these specifications shall include all equipment and accessories. 1. California Vehicle Code, 2. California Air Pollution Control Board, 3. CAL -OSHA standards as applicable, 4. National Highway Administration, 5. California Bureau of Motor Carrier Safety, and any other requirements that may apply. Vendor/Dealer shall be responsible for vehicle/equipment compliance with all applicable codes, regulations, laws, etc., governing such vehicle/equipment at the time of delivery. Acceptance of such vehicle/equipment by the City of Ukiah shall not relieve bidder of the responsibility of items that do not meet such requirements. Should any of these specifications conflict with any code, regulation, law, etc., the bidder shall notify the City of Ukiah before manufacturing starts. Bidder shall not be held responsible for changes required by codes, laws, regulations, etc., to equipment after the time of delivery. Vendor/Dealer shall be responsible for licensing the vehicle/equipment as required by the State of California, and Mendocino County. The unit shall be delivered with a temporary registration. Owner documents shall reflect the owner as the City of Ukiah, 300 Seminary Avenue, Ukiah, California 95482. Bidder shall provide for the unit the manuals required for all accessories. The manuals provided shall be current and of the same model provided to the City, not for "similar" models. Service and Parts CD shall include cab, chassis, engine, drive train, electrical, hydraulic, air brake systems and all other accessories. Two (2) operator manuals shall be provided. They City shall not accept the vehicle/equipment until all the conditions of this specification are met. The time period of terms and conditions of payment shall not begin until after the City has accepted the purchase. The City reserves the right to reject any or all bids and to determine which bid, in its opinion, will best serve the needs and requirements of the City. The successful bidder shall supply the vehicle fully equipped and ready for service at the time of delivery. Page 3 of 5 EOUIPMENT DETAILS: One (1) new four (4) wheel drive diesel powered backhoe loader Engine • Type: Four (4) cylinder in line turbocharged Tier 2 certified diesel. • Horsepower: Minimum (90) net horsepower. • Air Cleaner: Dual element dry type with restriction indicator. • Fuel filter with water trap • Electronic Engine monitoring system with audible and visual warning for low oil pressure and high water temperature. Electrical • Twelve (12) volt system • Alternator: Ninety (90) amp minimum • Work lights, front and rear. • Headlights and tail lights. • Turn signals and flashers. • One amber strobe light (Whelen SS-360DAB) with brush guard, fused separately with switch and indicator light. • Dual batteries. • Electric horn. • Cab dome light. Transmission • Four speed synchromesh with hydraulically actuated clutches and electric F/R shuttle control. • Torque converter with oil cooler. • Clutch disconnect button on shifter and loader control lever. Final Drive • Outboard planetary type. • Differential lock, hand activated, located in loader control handle. • Mechanical four (4) wheel drive with electric activation and drive shaft guard. • Remote grease location for front axle center pivot. Brakes • Outboard hydraulic multiple wet disc, self-adjusting service brakes. • Two suspended brake pedals. • Mechanical over center controlled parking brake. Steering 0 Hydrostatic steering with emergency manual mode. Page 4 of 5 Tires • Front: 12 x 16.5 8 ply lug tires • Rear: 19.5L-24 R4, with 10 -ply rating. Backhoe • Extendahoe minimum 18' digging depth with 24" bucket. • Reversible stabilizer pads with pin lock • Replaceable wear pads for extendable dipper stick. • Appropriate front -mounted counter weight for extendable dipper stick. • Integrated backhoe hydraulic bucket coupler with in -cab controls. • Pilot operated Backhoe controls with in -cab pattern selection. • Dual direction auxiliary hydraulics with flat face dripless couplers, foot pedal and lever operated at the operator's choice. External hydraulic flow control shall be provided. Backhoe Buckets • 12" Heavy -Duty Digging Bucket • 18" Heavy -Duty Digging Bucket • 24" Heavy -Duty Digging Bucket Loader • Multi-purpose 1.0 Yard, 4 -in -1 Bucket • All work edged shall be bolt -on style. • Lifting capacity to full height: Fifty five hundred (5,500) pounds with 4 in I bucket. • Single -lever controls for lift, tilt and auxiliary hydraulics, positive hold float and return to dig. • Dual bucket dump / roll back cylinders. • Full bucket rollover for stability in backhoe operation. • Return to dig feature. • Bucket level indicator. • Bucket self -leveling and return -to -dig. • Loader boom service lock. • Clutch disconnect button on loader control and shift levers. Operator Station • ROPS/FOPS Enclosed cab with right and left access doors. • Dual pane sliding rear windows. • Tinted Glass. • Air Conditioning. • Heater and defroster. • Tilt Wheel. • Front and Rear Window Wipers and Washers. • Cab Noise Package 72 db(A). Page 5 of 5 • Operator selected Ride Control. • Vinyl Covered Mechanical Seat, with armrests and lumbar support. • Three (3) inch Seat belt. • Non-skid steps. • Entry and exit handholds. • Key lock ignition. • Full instrumentation. • Engine hour meter. • Hydraulic filter restriction indicator. • Interior rear view mirror. • Left and Right exterior rear view mirrors. • Foot and hand throttle. Additional Equipment • Vandal protection package -completely lockable engine compartment, fluid access openings and instruments. • Back-up alarm. • Lockable toolbox. • SMV emblem. • In frame, front and rear tie -down locations. Paint • Standard factory color. END OF SPECIFICATION. "Lessee(s)": Legal Name(s), Street Address, City, CITY OF UKIAH 300 SEMINARY DRIVE UKIAH,CA 95462 FINANCE LEASE AGREEMENT (Fixed Rate) LJ Individual/Sole Proprietorship K So, State of Principal ❑ General Partnership K so, State of Chief County/Pansh MendocinojUX Corporabon/LLC/LP Social Security No. I K So, State in Which For 1\ lit;,"1T7 011 yi' :— Dealee No. 61966 Cr(dil P.pplicat or, No. A TRACTOR EQUIPMENT SALES 705 TULLY ROAD SAN JOSE, CA 95'11 Santa Clara County "EQUIPMENT" MODEL SERIAL NUMBER METER "MAX. ANN. "EXCESS "LEASE SALE oE.c�n txan4n nM Tvne) READING USAGE" USAGE RATE" PRICE" New Equipment is unused equipment, a rental unit a a demonstrator for which the manufacturer will supply all a a portion of a new equipment warranty, this Equipment may have been manufactured in a year prior to the year of lease. 05-22-2012 The beginning date of this agreement (he'Agreememin nr') is 05-22-2007 ("Beginning Date') and the termination date of the Agreement is ("Termination Date"). There shall be a security deposit of $ N/A ('Security Deposir) and a purchase option price of $ 1.00 ('Purchase Option Pdce'). The above Equipment is not for family, household or personal use and is being leased for use in the Lessee's business being: © commercial/business use ❑ agricultural use. "TRADEaN EQUIPMENT' GROSS SECURED NET TRADE-IN MAKE TYPE MODEL SERIAL NUMBER HOURS ALL. WIaarrsCE In Doli sUE AL1 lAaNC E N/A N/A I N/A NO WARRANTY. The Equipment is based AS IS except for an yy Icable mamuraeturers ex Wnnen Werra m arty nrenuracwrer s rrzprw warranty applies to the Equipment, such warranty Is restricted W mlanpu�facturees pweriitten, limited warranty provl aeparatty to Lessee. Lea& and manufacturer make rro other representation Les on ���a rer vAl be i$isbSo for incl mall Orr consequerrMalmddam rges resuhing�froomerchantability a� �h of tl "Pres for particular Pur =1�opsehi Nether express warranty or airy irrnplled warranty Imposed by law.- -some sasses do not allow these limitations and excluslons, and they shall not apply to the extent such I/mila tions or exclusions are not allowed by RETURN. it Lessee does not amolse the purchase option (it airy) provided in this Agreement at the Termination Date of this Agreement, Lessee shall (a) at its a pense, deliver the Equipment to a location designated by Lessor, (b) pay At charges incurred by Lessor to repair any aaxessive weer and tear and for any hours in access of the Ma dmum Annual Usage at the E=ws Usage Rate, and (c) whet pernAled by law, pay an administrative service charge of $400.00 per serial numbered unit. MAINTENANCE. Lessee will keep the Equipment in good condition, in operating order, and property serviced, repaired and maintained. Lessee will make sure that the manufacture's warranty remains valid. Lessee will pay all the costs of performing these obligations. LIENS. Lessee agrees to keep the Equipment free and dear of all liens. otther than any Nen Lessor may have on the Equipment. Lessee will not assign this Agreement or permit others to use the Equipment. LOCATION. The Equipment will be operated out of and, when not in use, will be kept any at the location specified above. Lessee will, waken requested, advise Lessor M the exact location of the Equipment. Lessor may enter any premises under Lessee's control to inspect the Equipment and may remove it if in Lessor's opinion N is being abused or used beyond los capacity. LATE CHARGESIDEFAULT RATEIRETURNED CHECKS. Lessee shall pay a late charge on each payment more than 10 days past due at the highest amounl permitted by applicable law. Lessee shall pay interest on the unpaid balance after maturity (by acceleration or otherwise) at the highest rate permitted by applicable law. K a check is returned for any reason, Lessor or Assignee may charge Lessee a returned dick processing fee as established by Lessor or Assignee from time to time not to exceed the madmum permitted under applicable law. FOR FAMILY, HOUSEHOLD OR PEHSUNAL Us1,. 21010A Rev. 1105 Previous editions may not be used. CNH NOTICE TO THE LESSEE: I. DO NOT SIGN THIS BEFORE YOU READ THE WRITING ON THE ADDITIONAL PAGES, EVEN IF OTHERWISE ADVISED. 2. DO NOT SIGN THIS IF IT CONTAINS ANY BLANK SPACES. 3. YOU ARE ENTITLED TO AN EXACT COPY OF ANY AGREEMENT YOU SIGN. ADDITIONAL PROVISIONS CONCERNING RIGHTS AND DUTIES OF THE PARTIES ON THE ADDITIONAL PAGES OF THIS AGREEMENT ARE A PART OF THIS AGREEMENT. 1 agree to the foregoing. 1 have received and examined the Equipment, which is in good operating order and condition and is as described. I acknowledge receipt of a copy of this Agreement. 1 agree to lease the Equipment described above on the tents of this Agreement. ril L»sseNLessea's Representative Title (K applicable) 05-22-2007 f ITY OF UKIAH Date Point Name X Lessee/Lessee's Representative Title (K applicable) Data Prim Name X Lances Representative 05-22-2007 TRACTOR EQUIPMENT SALES Data Print Name pap 1 of 6 COPY V72 Lon C 1 1111 STATEMENT OF TRANSACTION 1. Lease Sale Price AMOUNT OF EACH PAYMENT 1, $ 79,580.00 Z Cash Dave Payment $ 1,783.34 N/A 1 1 Month Net Trade-in Allowance $ 1,783.31 N/A Manufacturer's Rebate $ N/A Total Dawn Payment 2.$ N/A 3. Unpaid Balance of Lease Sale Price (1 minus 2) 3.$ 79,580.00 $ 4. Other Charges (a) Taxes (Not in Lease Price) $ 6,167.45 (b) Official Fees $ 5.00 (c) UCC Filing Service Fee $ 12.50 (d) Administrative Fee $ 382.50 (e) Physical Damage Insurance $ N/A (f) Credit Life Insurance $ N/A (g) Credit Accident & Health Insurance $ NIA (h) Liability Insurance $ N/A (i) Manufacturers Edende0 Warranty Plan $ N/A g) Emended Servos Protection Plan $ NIA (k) (Other) DELIVER & TIRE RECYC $ 407.00 Taal Omer Charges 4.$ 6,974.45 5. Total Amount Subject to Lease (Unpaid Balance) (3+4) 5,$ 86,554.45 e. Lease Charges (Finance Charge) 6.$ 20,446.92 7, Total Lease Payments (Trial of Payments) (5+8) 7.$ 107,001.37 8. Total Leese Price (Total Sale Price) (1+4+6) li $ 107,001.37 9, The Unpaid Balance hereof shall bear Finance Charges computed at a per annum rate (the "Finance Charge Rate" or "FCR') equal to 9.00 % (this is a FIXED RATE contract). 10. Date APR begins accruing: 05-22-2007 Mo. Day Yr. GUARANTY: The undersigned guarantees the Guarantor Signature: Print Name: X Lessee's Initials Dealer No. 61966 Credit Application No. -A Lessee Name CITY OF UKIAH RENTAL PAYMENTS Advance Payment of $ 1,783.34 followed by payments in accordance with the follovring schedule. NO. OF PERIOD OF PAYMENTS PAYMENTS AMOUNT OF EACH PAYMENT BEGINNING MMIDDIYYYY 58 1 Month $ 1,783.34 06/22/2007 1 1 Month $ 1,783.31 04122/2012 $ $ $ The "Obligations" shall mean Lessee's responsibility to pay the rental payments hereunder (the "Rental Payments") and perform any other e)dsfing or future obligations of Lessee to Lessor, Assignee as hereinafter defined or Assignees affiliates hereunder, or under any other agreement. The total "Secured Debt Due" is $ NIA The secured debt on the Trade-in Equipment is owed to: Acct No, Lender Name Phone No, Lender Address Lender City State Zip Payoff Good Through: ❑ If checked, Lessor represents that the above debt has been paid. Lessee hereby conveys to Lessor all right, title and interest in the Trade-in Equipment free and Gear of all encumbrances except as noted above. vice of Lessee's Obligations under the Agreement, and all modifications and exdensions thereof, including prompt I shall, immediately upon demand, pay any sum due under the ACement and ail modifications and e-Aensions vives notice of any modifications, amendments, or a)densions of the Agreement, and of Lessee's nonperformance or s under this Guarara�ntyty are the direct, primary, and continuing obligations of the undersigned and the undersigned's a guaranty of collecfron. Capitalized terms used in this Guaranty have the same meaning given to them In the Address: City, State, Zip: 21010A Rev. 1/05 Previous editions may not be used. Page 2 of 6 CNH CAPITAL COPY V7.2 ITEM NO: 7g MEETING DATE: June 6, 2007 AGENDA SUMMARY REPORT SUBJECT: AUTHORIZE PURCHASE OF 12AF PUMP AND 40 HORSEPOWER MOTOR ASSEMBLY TO CASCADE PUMP COMPANY FOR TOTAL COST OF $17,000.00 Submitted for the City Council's consideration and action is staff's recommendation that the purchase of a 12AF pump, with 40 horsepower motor, be awarded to Cascade Pump Company for a total price of $17,000.00. The subject pump and motor assembly will be used at the City's Wastewater Treatment Plant for pumping treated plant effluent to the facility's percolation ponds. The specified pump and motor assembly is to be used to replace, in kind, the inoperative unit on the percolation pond system of the wastewater treatment plant. Cascade Pump Company is the manufacturer of the original pump and motor assembly installed at the site and therefore additional redesign and wiring costs are avoided by using the same direct manufacturer. RECOMMENDED ACTION: Award the purchase of the 12AF pump and 40 horsepower motor assembly to Cascade Pump Company at a total amount of $17,000.00 ALTERNATIVE COUNCIL OPTIONS: Reject bid and provide direction to Staff FUNDING: Amount Budgeted $17,000.00 Account Number Additional Funds Requested 612-3580-302-003 N/A Citizens Advised: N/A Requested by: Ann Burck, Water -Utilities -Project Engineer Prepared by: Jesse Pagliaro, Wastewater Treatment Plant Supervisor Coordinated with: Candace Horsley, City Manager Attachments: N/A Approved: Candace Horsley, City ITEM NO: 7h MEETING DATE: 06/06/07 AGENDA SUMMARY REPORT SUBJECT: AUTHORIZE THE CITY MANAGER TO EXECUTE AMENDMENT NO. 2 TO THE BROWN AND CALDWELL CONSULTANT SERVICES AGREEMENT TO PROVIDE ENGINEERING ASSISTANCE TO SITE AND DEVELOP WATER WELLS FOR AN ADDITIONAL AMOUNT NOT TO EXCEED $58,000 The City Council awarded a contract to Brown and Caldwell (BC) to provide engineering assistance to develop additional local water well capacity. After a thorough valley -wide evaluation of available information, BC, in conjunction with City staff, selected nine sites for detailed site screening evaluations. The top two sites, Oak Manor Park and the South Ukiah Little League Park were recommended to the City Council for test wells. Prior to the City Council meeting, a neighborhood meeting was held at Oak Manor Park to provide information on developing a municipal well at the park. Concerns were expressed by attendees at the meeting and the City Council regarding the impact to the park from a well. As a result of these concerns, Oak Manor Park was eliminated as a test well site. (Continued on page 2) RECOMMENDED ACTION: Authorize the City Manager to execute Amendment No. 2 to the Brown and Caldwell Consultant Services Agreement for an additional amount not to exceed $58,000. ALTERNATIVE COUNCIL OPTIONS: Reject recommendations and advise staff as to alternatives. FUNDING: Amount Budgeted $160,000 Account Number Additional Funds Requested 820.3908.250.001 N/A Citizens Advised: N/A Requested by: Candace Horsley, City Manager Prepared by: Ann Burck, W/S Utilities Project Engineer Coordinated with: Candace Horsley, City Manager Attachments: Amendment No. 2 to Brown and Caldwell Consultant Services Agreement Approved:�L, Candace Horsley, City nager Further investigation of the South Ukiah Little League Park test well site was prompted by reports from the owners of adjacent parcels with water wells. One of the wells is supplying water to fifteen people in addition to the owner's residence. Another owner reported a problem with boron in the well. Due to potential water quality issues and mitigation costs of the neighboring wells at the South Ukiah Little League Park site, staff is recommending evaluating alternative test well sites. Additional potential well sites have been identified on Brush Street, Ukiah Redevelopment Agency parcel near the Airport, North State, Hospital Drive, and Oak Manor Drive (north of the park). The amended scope of work to the existing Brown and Caldwell contract includes evaluation of five additional sites for water quantity and quality, environmental impacts, logistics and engineering feasibility, and cost. Attachment # CITY OF UKIAH AMENDMENT NO. 2 TO THE AGREEMENT FOR PROFESSIONAL CONSULTING SERVICES BETWEEN THE CITY OF UKIAH AND BROWN AND CALDWELL DATED MAY 12, 2006 TERMS AND CONDITIONS All terms and conditions of the Agreement for Professional Consulting Services between the City of Ukiah (the City) and Brown and Caldwell (the Consultant) dated May 12, 2006 (the Agreement) shall remain in full force and effect as modified and clarified by this and previously executed Amendments. AMENDMENT AUTHORIZATION Paragraphs 4.2 and 7.8 of the Agreement authorize the City to amend the Scope of Work of the Agreement. The Consultant shall perform any added work and/or not perform any deleted work upon the execution of an Amendment to the Agreement. Added work shall be performed on a cost reimbursement basis pursuant to the provisions of paragraph 4.1 of the Agreement. AMENDED SCOPE OF WORK The Scope of Work of the Agreement is amended by the addition of the following: Added Work Under Task 1. 1.5 — Prepare Test Well Siting Report, add new sentence to end of task description: "BC will also evaluate five additional sites, prepare a letter memorandum summarizing the results, and present findings at one City Council meeting." TOTAL COMPENSATION FOR THE WORK OF THE AGREEMENT The total compensation for work performed under the Agreement shall be changed from $93,344 as stipulated in paragraph 4.1 to $151,344 by reason of the addition of the Added Work stipulated in this Amendment. SIGNATURES By signing below, the authorized representatives of the City and Consultant agree to amend the Agreement as described in this Amendment. CITY OF UKIAH CANDACE HORSLEY CITY MANAGER BROWN AND CALDWELL ROBERT E. GRACE VICE PRESIDENT APPROVED AS TO FORM: DAVID J. RAPPORT CITY ATTORNEY 2 ITEM NO: 7i MEETING DATE: June 6, 2007 AGENDA SUMMARY REPORT SUBJECT: AUTHORIZE THE CITY MANAGER TO EXECUTE AMENDMENT NO. 1 TO THE WINZLER & KELLY CONSULTANT SERVICES AGREEMENT TO ASSIST STAFF WITH REVISION AND IMPLEMENTATION OF THE SEWER LATERAL TESTING ORDINANCE FOR AN ADDITIONAL AMOUNT NOT TO EXCEED $10,000. Submitted for the City Council's consideration and action is staffs recommendation the City Manager be authorized to execute Amendment No. 1 to the Winzler & Kelly Consultant Services Agreement for additional work needed to complete revision and implementation of the sewer lateral testing ordinance for an additional amount not to exceed $10,000. In late 2006, the City convened a working group of stakeholders including members of the real estate community, construction community, staff and elected decision -makers from the City and the Ukiah Valley Sanitation District. This group developed an Ordinance, adopted in similar form by the City and the Ukiah Valley Sanitation District, which complies (Continued on Page 2) RECOMMENDED ACTION: Authorize the City Manager to execute Amendment No. 1 to the Winzler & Kelly Consultant Services Agreement for an additional amount not to exceed $10,000. ALTERNATIVE COUNCIL OPTIONS: Reject recommendation and advise staff as to alternatives. FUNDING: Amount Budgeted $10,000 Citizens Advised: Requested by: Prepared by: Coordinated with: Attachments: To Account Number From Account Number 612.3510.250.000 612.3505.711.000 N/A Candace Horsley, City Manager Ann Burck, Project Engineer Candace Horsley, City Manager Amendment No. 1 to Winzler Agreement Approved: Candace Horsley, I y Manager & Kelly Consultant Services with the requirements of the Consent Decree and Order. However, the working group raised a number of issues related to the operation and maintenance of the collection system, programmatic control of infiltration, inflow and sanitary sewer overflows and private versus public ownership of sewer laterals. As a result of this work, the Ukiah City Council has expressed a desire to continue developing a robust sanitary sewer collection system maintenance program and to develop policies that fairly allocate the costs of such a program among private property owners and the rate base at large. The amended scope of work to the existing Winzler & Kelly contract includes facilitating additional stakeholder meetings, assistance in evaluating various alternatives for managing the ownership, inspection and repair of sewer laterals within the public right-of- way which will also include budget estimates and multi-year cash flow requirements, a report and presentation to the City Council on alternative programs for lateral assistance. A copy of Amendment No. 1 is attached (Attachment #1). Staff proposes to transfer $10,000 from Account Number 612.3505.711.00 budgeted as a contribution to the Reserve Replacement Fund to Account Number 612.3510.250.000 to fund this amendment. ATTACHMENT CITY OF UKIAH AMENDMENT NO. 1 TO THE AGREEMENT FOR PROFESSIONAL SERVICES DATED NOVEMBER 17, 2006 This Amendment No. 1 to the Agreement for Professional Services between the City of Ukiah ("City") and Winzler & Kelly ("Consultant") is entered in Ukiah, California on May , 2007 ("Effective Date"). TERMS AND CONDITIONS All terms and conditions of the Agreement for Professional Services between the City of Ukiah and Winzler & Kelly, dated November 17, 2006 (the Agreement) to provide consulting engineering services related to the City of Ukiah Sewer Lateral Ordinance Implementation (the Project) shall remain in full force and effect as modified by this Amendment. AMENDMENT AUTHORIZATION Paragraph 2.2 of the Agreement authorizes the City to amend the Scope of Work of the Agreement. The Consultant shall perform any added work and/or not perform any deleted work upon the execution of an Amendment to the Agreement. Added work shall be performed on a cost reimbursement basis pursuant to the provisions of paragraphs 4.1 and 4.2 of the Agreement. AMENDED SCOPE OF WORK In early 2006, the City and the Ukiah Valley Sanitation District entered into a Consent Decree and Order with Northern California River Watch. Among the Consent Decree's requirements was a commitment by the City to require sewer lateral inspection at point-of- sale and in conjunction with sewer main repair or replacement. In late 2006, the City convened a working group of stakeholders including members of the real estate community, construction community, staff from the city and the Ukiah Valley Sanitation District and elected decision -makers from the City and the Ukiah Valley Sanitation District. This group developed an Ordinance, adopted in similar form by the City and the Ukiah Valley Sanitation District, which complies with the requirements of the Consent Decree and Order. However, the working group raised a number of issues related to the operation and maintenance of the collection system, programmatic control of infiltration, inflow and sanitary sewer overflows and private versus public ownership of sewer laterals. As a result of this work, the Ukiah City Council has expressed a desire to continue developing a robust sanitary sewer collection system maintenance program and to develop policies that fairly allocate the costs of such a program amongst private property owners and the rate base at large. 1 The Scope of Work of the Agreement is amended by the addition of the following: Added Work: Task 1 - Stakeholder Meetine This task includes facilitation of a meeting with community stakeholders. The purpose and goal of the meetings are to exchange data and secure comments on the draft documents developed by staff. Winzler & Kelly will prepare the meeting agenda, coordinate with stakeholders, facilitate the meeting and summarize comments received in memo form for the City's use. Deliverables: Meeting Agenda Meeting Minutes Task 2 - Property Owner Assistance Program Development Collect and Review model programs for lateral assistance developed by other agencies. Develop a set of draft criteria by which the Council will evaluate various alternatives for managing the ownership, inspection and repair of sewer laterals within the public right-of-way. Criteria may include but are not limited to: a. Cost b. Liability c. Operations and Maintenance Demands d. Effectiveness in reducing I/I e. Predictability for budgeting purposes f Equity for private property owners g. Impact on the Sewer Rate Structure 3. Based on model program review and input from staff and Council subcommittee, develop up to five (5) alternative programs for managing the ownership, inspection and repair of sewer laterals within the public right-of-way and review with staff. Alternatives may include but are not limited to: a. No change to existing policy b. A City -sponsored loan program for lateral repair c. A City -sponsored grant program for lateral repair d. City acceptance of laterals within the public right-of-way under specified circumstances 4. Based on staff comments develop an estimated budget and multi-year cash-flow requirements for each program alternative, based on the number of sewer laterals in the City. Review cash flow requirements against anticipated rate revenue and identify potential funding gaps. 5. Develop a draft Report summarizing the alternatives and cash flow analysis for review by staff. Modify Technical Memorandum based on staff comments and review with Council Subcommittee. 6. Prepare a presentation for City Council on alternative programs. 7. Provide Minutes on Council Study Session. 2 8. Revise Report to reflect Council direction. Deliverable: Draft and Technical Memorandum on Alternatives PowerPoint Presentation for Council TOTAL COMPENSATION FOR THE WORK OF THE AGREEMENT The total compensation for work performed under the Agreement shall be changed from $9,900 as stipulated in the Agreement to $19,800 by reason of the addition of the Added Work stipulated in this Amendment. Winzler & Kelly will assign Mary Grace Pawson to perform this work for the City. The assignment will be completed for a not to exceed fee of $9,900 which allow for 60 to 70 hours of dedicated effort on the City's assignment. SIGNATURES By signing below, the authorized representatives of the City and Consultant agree to amend the Agreement as described in this Amendment. CITY OF UKIAH :• CANDACE HORSLEY CITY MANAGER APPROVED AS TO FORM I. 1A DAVID J. RAPPORT CITY ATTORNEY 3 WINZLER & KELLY ITEM NO. 70 DATE: June 6, 2007 AGENDA SUMMARY REPORT SUBJECT: REPORT PURCHASE OF NEW BACKUP TAPE MEDIA FOR FINANCIAL AND UTILITY BILLING SYSTEM SUMMARY: Section 1522 of the Municipal Code requires a report be filed with the City Council regarding purchases between $5,000 and $10,000. In accordance with the above mentioned section this report is submitted to the City Council regarding the replacement and improvement of the backup media for the Financial and Utility Billing system. The existing backup media has been in use for over two years. In order to produce reliable backups of the finance and utility backup systems new media was required. A purchase of 40 new tapes was made to replace the current media and improve our backup strategy to include tape rotation and off-site storage. The Purchasing Department issued a Purchase Order for replacement computer equipment through TapeandMedia.com for $5,092.94. Funds were utilized from account 100.1965.690.000 for this purpose. RECOMMENDED ACTION: Report Purchase of New Backup Tape Media For Financial And Utility Billing System ALTERNATIVE COUNCIL POLICY OPTIONS: N/A Citizen Advised: N/A Requested by: N/A Prepared by: Steve Butler, Information Technology Supervisor Coordinated with: Mary Horger, Purchasing Supervisor and Candace Horsley, City Manager Attachments: None APPROVED.'— Candace PPROVED:Candace Horsley, City Ma ager ITEM NO: 7k MEETING DATE: June 6, 2007 AGENDA SUMMARY REPORT SUBJECT: REQUEST FOR REVISION TO POSITION ALLOCATIONS AND PROPOSED RE -CLASSIFICATIONS The Personnel Department is requesting Council approval for the proposed revision/update of two job descriptions, and authorization to begin recruitment efforts on three additional positions that are being proposed for the 2007-08 budget year. Staff is requesting approval at this time in order to immediately begin recruiting, due to the time it will take to fill the critical staffing need in three of the proposed positions. Council had previously expressed support in moving forward with the IT positions, as described below. Associated salary costs won't be incurred until July, following the recruitment and selection process. A copy of each of the job descriptions is attached for Council's review, and a summary is provided below: Geographic Information System (GIS) Coordinator — New Position The City's GIS services are in high demand city-wide and in need of a dedicated position to develop, administer and maintain the program, as well as an asset management program and other IT duties under the general supervision of the Information Technology Supervisor. The urgency in recruiting to fill this position has been heightened by the recent resignation of a temporary GIS technician, who had been collecting the GIS information, providing data input, and mapping for City departments. (Continued on page 2) RECOMMENDED ACTION: Council to approve the proposed job descriptions and salary re- classifications in order to immediately begin recruitment efforts for the GIS Coordinator, Public Safety IT Coordinator, Public Utilities Administrative Clerk, and Executive Assistant/City Clerk vacancies, and the salary re-classification of the Wastewater Treatment Plant Operator/Mechanic position. ALTERNATIVE COUNCIL OPTIONS: Council not approve the proposed job descriptions and salary re -classifications. FUNDING: Amount Budgeted Account Number Additional Funds Requested Outlined above under each position. Citizens Advised: N/A Requested by: Melody Harris, Personnel Director Prepared by: Melody Harris, Personnel Director Coordinated with: Candace Horsley, City Manager Attachments: Joj�:Q,escriotions Approved: Candace Horsley, Cityanager 3:\per\2AS RPerson ne ICh g06-06-07 IM Agenda Summary Report Request for Revision to Position Allocations & Proposed Re -Classifications June 6, 2007 The proposed salary classification for this exempt, mid -management position is $4,065.93 - $4,942.16, resulting in an approximate annual cost of $59,306. This position would be funded 25% by Sewer (612-3505-110); 25% by Water (820-3901-110); 25% by Electric (800-3733-110); and 25% by Information Technology (100-1965-110). Public Safety Information Technology Specialist — New Position This position has been requested by the Public Safety and IT departments to help address the high volume of public safety dispatch, desktop and software maintenance needs, as well as back-up to the existing Information Technology Specialist. Public Safety employees who formerly assisted with IT issues are no longer available to the department. This position is an existing salary classification of $3,361 - $4,085, and will be funded 75% to Public Safety (105-2001-110 Measure S Funds) and 25% to Information Technology (100-1965-110), with an annualized cost of $49,020. Utilities Administrative Clerk — New Position This full-time position is being proposed to provide clerical support to Public Utilities administration due to the high volume of work and administrative detail required by the City's Sewer Lateral Program. The City is currently utilizing an employee from another department but very quickly determined the need for a full-time employee dedicated to the Sewer Lateral Program and associated tasks. The proposed salary classification is $2,758 - $3,353/month for an annual cost of $40,236. This position will be funded 70% to Sewer (612-3505-110) and 30% to Water (820-3901- 110). Executive Assistant to the City Manager/City Clerk — Upgraded Position The Executive Assistant to the City Manager job description has been updated due to the recent retirement of the employee and is proposed for re-classification to formally incorporate the City Clerk duties and responsibilities as well as supervision of the Deputy City Clerk and an additional Receptionist/Clerk. In recognition of these additional duties, Staff is recommending re- classification of the position from $4,269 - $5,189/month to $4,646 - $5,647/month, resulting in an annual increase to the budget of approximately $5,496. This position is funded 25% to Administrative Support (100-1905-110); 15% to City Clerk (100-1101-110); 15% to City Manager (100-1201-110); and 50% to Redevelopment Agency (960-5601-110). Wastewater Treatment Plant Operator/Mechanic The Wastewater Treatment Plant Mechanic job description has been updated to include the addition of Treatment Plant Operator duties and responsibilities. The employee was initially hired as the Plant Mechanic, but has since obtained the required Operator certifications and experience and has been performing a combination of 80% mechanic and 20% operator duties for the Plant. In recognition of the added Operator duties, Staff is proposing a 2.5% salary re-classification from $4,292/month to $4,399/month, resulting in an annual increase to the budget of approximately $1,284. This position is funded to the Wastewater Treatment Plan (612-3580-110). Staff requests approval of the proposed job descriptions and salary re -classifications in order to immediately begin recruitment efforts for the GIS Coordinator, Public Safety IT Coordinator, Public Utilities Administrative Clerk, and Executive Assistant/City Clerk vacancies, and the salary re- classification of the Wastewater Treatment Plant Operator/Mechanic position. Attachment # Job Description Geographic Information System (GIS) Coordinator [Proposed Management/Exempt Position] DEFINITION Under general supervision of Information Technology Supervisor, the GIS (Geographic Information System) Coordinator is responsible for technical and analytical work in assessing the needs of each City department, coordinating the design of an appropriate system and 1 specifications, planning, analyzing, designing, programming, and implementing a City-wide GIS. EXAMPLES OF DUTIES (E=Essential Duty; M=Major Portion of Time) These examples are intended only as illustrations of th6 various types of work performed in positions allocated to this class. The examples of work p performed are neither restricted to nor all encompassing of the duties to be performed under this job"title. Serves as a primary GIS contact with other City departments, governmental agencies, and consultants, to analyze and specify, business needs and associated applications. (E,M) Coordinates activities with GIS customers to ensure projects and services meet the City's business needs. (E) Creates database designs and modeling; develops documentation.'' (E) Plans, develops, and supports the maintenance activitiesrelated`to the input of GIS data; Resolves procedural and operational problems by interpretingor clarifying procedures or processes. (E,M) Responsible for development of an asset management (AM) program to include information collection and management GIS, SCADA systems, O&M manuals and procedures, GASB 34 and fixed asset databases; implementation of computerized maintenance management system, evaluating and monitoring risk assessment and analyzing business case evaluations. (E,M) Applies quality control processes to ensure system integrity; Conducts system walk throughs to verify functional requirements and customer satisfaction. (E) Develops detailed functional plans, system specifications, and program specifications using structured design methodologies. (E,M) Performs mathematical calculations, statistical computations, and cost analysis regarding the coordination of GIS data. (E) Provides technical leadership and training to other professional and technical staff. (E) Communicates with the general public, other City employees, vendors, management, and contractors in order to coordinate and administer the use of GIS projects and data. (E,M) Provides feedback on work processes, work in progress, training, and/or skills and abilities of staff; Prepares written documents and graphically communicates through maps and other visual presentation formats in order to provide status reports and document work completed. (E) - Instructs and trains subordinates and other City employees regarding the input of GIS data and GIS processes and standards. (E) - Provide computer end user support and training as needed. (E) - Assists in preparation of the GIS budget. (E) - Other duties as assigned. QUALIFICATIONS Knowledge of: - GIS software, such as ESRI Products, Arclnfo, ArcView, and AutoCAD. - Testing procedures, and backup and recovery procedures. - Database management as it specifically relates to the administration and coordination of GIS. - Systems analysis and project management. - Data manipulation procedures for GIS. Computer system operation and troubleshooting including networking, software installation and system configuration. Efficient use of software/hardware resources. - Safeguards and security procedures for data file access. - Industry specific symbols and terminology such as electric, water and wastewater, planning, etc. Applicable local, State, and Federal technology regulations. - Hazards and generally accepted safety standards.,, General knowledge of typical mapping resource needs of City Planning and Public Works Departments. City ordinances and administrative rules and regulations affecting departmental operations and Lim personnel matters. Ability to: - Coordinate, plan, and maintain a City-wide and output and mapping work; - Develop specifications for new software n+ - Determine if prograrq codewill work as de - Perform audits onexistina abblication syst to continue automation of data input a and those in the development phase to assure accuracy, quanryano imegray; Explain technical data processing problems in'non-technical terms; Provide end user technical assistance. as required; Solve operational and procedural problems related to the application of the GIS by improving techniques and isolating errors; Devise a schedule for the completion of work projects by considering such factors as the impact of other work, probably work completion dates, time required for coordination and 11 ill review, and number and.duration of probable interruptions; Provide training for new or modified software; Track and monitor GIS problems in order to assist in identifying more difficult procedural changes; - Write clear and concise reports; - Operate a motorvehicle requiring a valid California Class -C Driver's License to make field inspections and field checks on completed work. - Operate a variety of office equipment, such as a PC, printer, etc., to enter data or information for studies, projects, and work assignments. - Move objects of up to 50 pounds or more, such as roll paper, paper cartons, digitizing tablets, etc., for distances of up to 150 feet using an appropriate aid, as needed. EXPERIENCE AND EDUCATION Any combination of training, education, and experience equivalent to graduation from an accredited college or university with a Bachelor's Degree in GIS, Geography, Computer Science, Engineering, or related field, and five (5) years or more experience in working with GIS or related field. Extensive experience using Microsoft NT or Windows, AutoCAD, Arclnfo, or ArcView. Supervisory experience of 1-3 years, or experience acting in a lead capacity preferred. LICE Must 3:\pa\C City ofuf& JOB DESCRIPTION INFORMATION TECHNOLOGY SPECIALIST DEFINITION Under general direction of the Finance Director and direct supervision of the Information Technology Supervisor, the Information Technology Specialist performs information technology work in the support and maintenance of the City's technology based information systems and provides support and maintenance of the Public Safety Department's technology based information systems. Work is performed within a broad framework of general policy and requires creativity and resourcefulness to accomplish goals and objectives and to apply concepts, plans and strategies that may deviate from traditional methods and practices. EXAMPLES OF DUTIES: (E=Essential Duty; M=Major Portion of Time) These examples are intended only as illustrations of the various types of work performed in positions allocated to this class. The examples of work performed are neither restricted to nor all encompassing of the duties to be performed under this job title. - Support Public Safety Dispatch computers. (E,M) Support Computer Aided Dispatch and Records Management Systems. (E,M) Provide support for Public Safety Mobile Data Terminals. (E,M) - Configure, install, administer, and maintain City desktop computer equipment and software applications. (E,M) - Troubleshoot hardware and software applications. (E,M) - Assist with installation, configuration, and maintenance of the City's network, wide area network, file servers, e-mail server, application servers, and print servers. (E,M) Update hardware and software as directed. (E) - Assist in coordinating integration of new systems and applications into existing systems and networks. (E) - Monitor and maintain the City's website(s). (E,M) - Provide direct support and training to users. (E) Backup and restoration of information systems critical data. (E) - Assist in administration of system security, institute periodic security checks; perform audits of system logs for conformity to City policy. (E,M) - Authorize system access to users and maintain necessary documentation of authorities assigned. - Troubleshoot telephone and cellular service and equipment issues and coordinate repairs, as assigned. (E) - Coordinate and participate with other City departments and agencies on technology projects as required. (E) - Participate in emergency callout and after hours support. (E) - Other duties as assigned. QUALIFICATIONS Knowledge of: 300 SEMINARY AVENUE UKIAH, CA 95482-5400 Phone# (707) 463-6200 Fax# (707) 463-6204 Web Address: www.cityofukiah.com - Information system technologies. Network and computer security practices. - Networking, LANs & WANs, Midrange Systems Servers, PC's and Printers. - Windows XP, Windows Server 2003, Linux and AS/400 systems. - Active Directory, Group Policy, TCP/IP, Routers and Firewalls. - Word processing, Spreadsheet, database, website, and desktop publishing techniques. - Capabilities, limitations, characteristics, and uses of computer and records information systems. - Practices and procedures of repairing microcomputers, computer networks, peripheral devices, cabling, and telecommunications equipment. Applicable local, State, and Federal technology regulations. - Hazards and generally accepted safety standards. - City ordinances and administrative rules and regulations affecting departmental operations and personnel matters. Ability to: Install, and maintain technical and complex programs. - Read, interpret, and apply complex technical publications, manuals, and related documents. - Train individuals or groups in using computer system hardware and software in an easy -to - understand manner. - Set up, troubleshoot, and perform routine maintenance on computer systems and related equipment. - Effectively work with staff members of all computer skill levels. - Organize and perform work effectively and efficiently. - Understand the organization and operation of the City, and of outside agencies as necessary. - Coordinate and work independently in the absence of supervision. Communicate clearly and concisely, both orally and in writing. - Establish and maintain effective working relationships with those contacted in the course of work. - Maintain information technology systems - Work flexible hours, which may include evenings and/or weekends. - Maintain a driving record acceptable to the City's insurance carrier. - Lift up to 50 pounds regularly. EXPERIENCE AND EDUCATION High school diploma, or equivalent, and Bachelor of Arts degree or the direct equivalent experience Four years of experience with operating system and application software, personal computers, local area networks, wide area networks, servers, laptops, LCD projectors, printers, routers, switches, hubs, networking cable, small tools, and standard office equipment. Two years work experience in Information Technology support, training or analysis. LICENSES AND CERTIFICATIONS: - Possession of a valid California Class C driver's license. - Possession of MCSE, MCSA, or MCP Certification preferred. 300 SEMINARY AVENUE UKIAH, CA 95482-5400 Phone# (707) 463-6200 Fax# (707) 463-6204 Web Address: www.cityofukiah.com SPECIAL REQUIREMENTS: - Lift moderately heavy computer equipment up to 50 pounds routinely. - Ability to use small hand tools, including those battery/electrically operated, requiring manual dexterity. - Sound and visual perception and discrimination. - Tasks are occasionally performed with exposure to adverse environmental conditions. PROBATIONARY PERIOD Employees serve a six-month probationary period. If performance is not satisfactory, an employee may be terminated or returned to their former position without cause and recourse during this time. 3:\pa\IT Spel 2005 COUJobDesFile052007 300 SEMINARY AVENUE UKIAH, CA 95482-5400 Phone# (707) 463-6200 Fax# (707) 463-6204 Web Address: www.cityofukiah.com Citi efufiak JOB DESCRIPTION UTILITIES ADMINISTRATIVE CLERK DEFINITION Under general supervision of the Director of Public Utilities. to ;perform varied clerical, word processing and data entry work for the Water & Sewer and Electfie departments; Serves as Receptionist to the Ukiah Civic Center annex offices; performs related work as, required. EXAMPLE OF DUTES: (These examples are intended only as illustrations of the various types of work performed. The examples of work performed are neither restricted to nor alI-encompassing of the duties to be performed under this job title.) (E=Essential Duty; M=Major Portion of Time) Greets the public and responds to inquiries regarding City utility programs, directing as appropriate to City personnel; Schedules appointme. s. foe Public Utilities staff. (E, M) - Performs a variety of clerical, wordprocessing, and data entry work for the Public Utilities Department. (E, M) Performs data entry, compiles written ;reports, elsponds to customer inquiries, schedules inspections and repairs, and performs other function to assist the department relative to the City's sewer lateral program, (E,M) Types a variety of letters, reports, records, memoranda, statistical tables or other documents from rough draft, clear copy, `ordictating machine. Composes routine correspondence, creates informational flyers, and other related materials. Support the clerical needs/requests for the City's water/sewer and electric utlity, as assigned. (E) - Prioritizes incoming mail for the Public Utility Director. (E, M) - Maintains the Public Utility Director's filing system. (E, M) - Assembles and reviews information from various sources for records and reports. - Answers inquiries about routine procedures and policies, or refers calling parties to the appropriate office, as`necessky. (E) - Maintains mailing and distribution lists and current general departmental information. (E) - Operates computer and other office equipment to produce a variety of reports, records, correspondence, and memoranda. - Requisitions supplies. - Performs special projects as directed. (E) - Performs related work as assigned. QUALIFICATIONS Knowledge of: - Office and telephone procedures and practices, to include establishing file systems. - Organization and prioritization methods relative to forms, applications, and time sensitive documents. - Customer relations and service skills. 300 SEMINARY AVENUE UKIAH, CA 95482-5400 Phone# (707) 463-6200 Fax# (707) 463-6204 Web Address: www.cityofukiah.com - Microsoft Office software (Word, Excel, Publisher, PowerPoint), and basic office equipment. Ability to- - Handle numerous activities at once (i.e., phone calls and receiving visitors) in an effective and pleasant manner. - Use telephone and other communication equipment in a well mods utilizing appropriate English grammar skills. (E) - Monitor and prioritize workload to divide time appropriately betwee - Perform clerical work involving the use of independent judgment a and accuracy. - Type accurately at a speed of 40 words per minute (Typing Certificate required at time of application).. ring speed - Use good written and verbal communication skills, using appropriate English grammar and diction. - Establish a daily work plan to insure timely completiotl of assignments. - Converse in basic Spanish as needed to communicafe:with g0tpmers (preferred). - Maintain security of confidential information. - Lift up to 50 pounds on an occasional basis.,, EXPERIENCE AND EDUCATION Any combination equivalent to graduation from hig 11 service is required. Word processing, telephone exl Possession of a valid Class!!C California Employees serve a six-month prob; during of clerical and customer are preferred. is not satisfactory, an employee may be 300 SEMINARY AVENUE UKIAH, CA 95482-5400 Phone# (707) 463-6200 Fax# (707) 463-6204 Web Address: www.cityofuklah.com City of uif"i JOB DESCRIPTION WASTEWATER TREATMENT PLANT OPERATORNECHANIC DEFINITION: Under general supervision, to make minor and major mechanical repairs to various plant and other equipment, including vehicles, at the Wastewater Treatment Plant; and to do related work as assigned. EXAMPLES OF DUTIES: (These examples are intended only as illustrations of the various types of work performed. The examples of work performed are neither restricted to nor all-encompassing of the duties to be performed under this job title.) (E=Essential Duty; M=Major Portion of Time) - Perform periodic maintenance work, including the disassembly and repair of pumps, valves, flow -rate controllers, chemical dispensers, comminutors, and various other plant equipment. (E -M) - Inspect, diagnose, and repair mechanical, hydraulic, and electrical systems on various large and small Water & Sewer Department equipment, including generators, compressors, vehicles, tractors, and trucks. (E -M) - Operate valves and other controls to feed chlorine and other chemicals into sewage and water. (E -M) - Regulate and control the flow of sewage through the plant including the operation of bar screens, grit collectors, pumps, blowers, sludge collectors chlorinators and other equipment. (E -M) - Read charts and gauges and maintain a log of plant operations during assigned shift L1 - Oil, grease, clean, and paint various plant equipment. (E) - Perform a variety of outside plant maintenance work, including mowing, watering, and caring for shrubbery. (E) - Prepare reports upon request. - Perform metal welding and cutting. (E) - Work flexible hours, including weekends and holidays, and be available on standby for callback as assigned. (E) - Perform other duties as assigned. 300 SEMINARY AVENUE UKIAH, CA 95482-5400 Phone# (707) 463-6200 Fax# (707) 463-6204 Web Address: www.cityofukiah.com QUALIFICATIONS Knowledge of: - Tools, equipment, and procedures used in the overhaul, repair, and adjustment of automotive and related power driven equipment, stationary power equipment, pumping equipment, and electrical systems used in a wastewater treatment plant. - Methods, techniques, and equipment used in sewage disposal. - Operation, maintenance, and repair of wastewater treatment plant equipment. - Wastewater treatment principles, methods, and practices. - Safe work practices and occupational hazards related to this work. - Recordkeeping and report procedures. Ability to: - Inspect, diagnose, and repair mechanical, hydraulic, and electrical systems on various large and small Water & Sewer Department equipment, including generators, compressors, vehicles, tractors, and trucks. - Perform mechanical repair, maintenance, and modification of various treatment plant equipment. - Read and interpret gauges and recording devices reflecting plant operations. - Conduct and interpret laboratory tests. - Maintain records and prepare reports. - Perform mathematical calculations as related to the wastewater treatment process. Perform heavy manual labor and lift up to 50 pounds. - Tolerate changes in outside temperatures from winter to summer, and tolerate dust, pollen, wind, and rain. - Work flexible hours, including weekends and holidays. - Climb stairs in the performance of duties. - Establish and maintain cooperative relationships with those contacted in the course of work. - Understand and follow oral and written instructions. EXPERIENCE Two years of experience in the mechanical field; One year of experience in the water or wastewater treatment field. EDUCATION Equivalent to completion of the twelfth grade. NECESSARY SPECIAL REQUIREMENTS - Possession of a Grade I California Wastewater Operator Certificate, or ability of obtain within 18 months of appointment to position. - Possession of a valid Class A California Driver's License. (This position is subject to the United States Department of Transportation and Federal Highway Administration regulations relating to controlled substance and alcohol use and testing.) 300 SEMINARY AVENUE UKIAH, CA 95482-5400 Phone# (707) 463-6200 Fax# (707) 463-6204 Web Address: www.cityofukiah.com City ofVi6a6 JOB DESCRIPTION EXECUTIVE ASSISTANT TO THE CITY MANAGER/ CITY CLERK DEFINITION Under general direction, performs varied, complex, confidential, technical and professional administrative functions in executing programs and projects for the City Manager and associated staff; serves as City Clerk; provide lead direction to the administrative support staff; performs clerical functions and related work as assigned. DISTINGUISHING CHARACTERISTICS Under direction, provides complex and highly responsible technical and professional administrative support requiring independent judgment and action and interpretation of policy and administrative regulations for the City Manager, and related staff. Responsibilities include regular contact with government officials, elected officials, board and commission members, representatives of business or community organizations, the public, the press, and all levels of City personnel. This class is distinguished from other secretarial and administrative support classes in that the sensitive nature, diversity, and scope of responsibilities originating from the City Manager's Office require the frequent use of discretion, initiative, diplomacy and independent judgment, as actions can have a significant effect upon City operations or public relations activities. SUPERVISION RECEIVED/EXERCISED General supervision is provided by the City Manager. Position provides lead supervision by assigning and reviewing the work of administrative support staff and the Deputy City Clerk. EXAMPLES OF DUTIES: (These examples are intended only as illustrations of the various types of work performed. The examples of work performed are neither restricted to nor all encompassing of the duties to be performed under this job title.) (E=Essential Duty; M=Major Portion of Time) Executive Assistant - Provides a full range of administrative assistant support to the City Manager. (E, M) - Performs a wide variety of complex, responsible and confidential duties for the City Manager, other Department Heads, Mayor and City Council members, including screening calls, visitors, and mail. (E, M) - Serves as liaison of City Manager to the general public; maintains cooperative relationships with the public, other agencies, and City Council. (E, M) - Supervises, trains, and evaluates the administrative support staff and Deputy City Clerk. (E, M) 300 SEMINARY AVENUE UKIAH, CA 95482-5400 Phone# (707) 463-6200 Fax# (707) 463-6204 Web Address: www.cityofukiah.com Maintains Ukiah Redevelopment Agency records, and makes available for public review a record of proceedings of Agency meetings. (E) May prepare and distribute agendas and maintain files for various City/Ukiah Redevelopment Agency, or other committees, commissions and boards. (E) Interprets City policies, rules and regulations in response to inquiries and refers inquiries as appropriate. (E) Relieves the City Manager of a number of administrative details; independently responds to letters and general correspondence of a routine nature. (E) Makes travel arrangements; maintains appointment schedules and calendars; arranges meetings and conferences; processes claims for reimbursement for City Council members. Types from copy or independently prepares correspondence. (E, M) Takes and transcribes dictation from meetings using shorthand, transcription machine recordings, speedwriting or laptop computer. (E) Maintains a variety of municipal files and records. (E, M) Assembles and distributes reports to staff, the press, and interested members of the public; assists the general public in locating information. (E, M) Participates in preparation and administration of City budget; prepares cost estimates for budget recommendations; submits justifications for office supplies and equipment. Formulates and monitors Administrative Support staff budget; monitors and controls expenditures. (E, M) Drafts, distributes and analyzes Requests for Purchase (RFP's) for office equipment. Oversees miscellaneous newsletters and employee -related programs and projects. Performs other duties as assigned. (E) City Clerk — Duties may be performed by City Clerk or delegated to the Deputy City Clerk: Prepares and processes Notices of Public Hearings for City Council public hearings, in accordance with legal requirements; Receives documents addressed to the City Council and distributes Councilmember's mail on a regular basis; Maintains custody of official City records, including certifying copies and filing in central files; responds to requests for information in accordance with the Public Records Act; maintains a City-wide Records Management Program and oversees destruction of records as allowed by law; Maintains appointive lists for various boards and commissions appointed by the City Council and Redevelopment Agency; Maintains custody of City Seal and administers and files oaths of office, affirmations, and acknowledgments; Processes ordinances and resolutions approved by the City Council; Attests to a variety of documents as required, including ordinances, resolutions, and subpoenas; Performs election -related duties, such as acting as the Filing Official for the City, accepting campaign disclosure forms, statements of economic interest, and various petitions; Receives and processes liability claims for damages; receives subpoenas served upon City or City employees; Assists in maintenance of the Qualified Contractors list; receives and opens bids. (E) 300 SEMINARY AVENUE UKIAH, CA 95482-5400 Phone# (707) 463-6200 Fax# (707) 463-6204 Web Address: www.cityofukiah.com QUALIFICATIONS Knowledge of: - Advanced computer skills, with demonstrated proficiency in Microsoft Word and Excel. Knowledge of Internet, Microsoft Outlook and desktop publishing applications. - Principles and practices of supervision. - City of Ukiah policies, rules, administrative regulations and procedures. - English usage, grammar, spelling and punctuation; modern office methods, procedures, and equipment and business letter writing. - Organization, procedures and operating details of a municipal government; procedures, legal requirements, and methods of disseminating public information regarding the functions of the City Clerk. - Brown Act requirements. - Record keeping principles and procedures. Ability to: - Understand the organization and operation of the City and of outside agencies. - Communicate effectively, orally and in writing. - Handle confidential material in an effective manner; work cooperatively with other departments, City Officials, and outside agencies; interpret and apply administrative and departmental policies, laws, and rules. - Type from clear copy at a speed of 60 net words per minute. - Compose correspondence independently. - Compile and maintain copies and extensive records and files. - Analyze situations carefully and adopt effective courses of action. - Monitor various deadlines and legal requirements for compliance with regulations. - Understand and carry out oral and written directions. - Become a Notary Public. - Maintain cooperative working relationships. - Work flexible work hours. EXPERIENCE AND EDUCATION Sufficient experience and education to coordinate the City Manager's assigned administrative activities in an effective and efficient manner. A typical way of obtaining the required qualifications is the equivalent of graduation from high school and four (4) years of increasingly responsible administrative work experience which includes experience as an administrative assistant to an executive, handling legal or public documents and extensive public contact. Completion of course work related to administrative functions with a business emphasis or completion of a clerical or business training program and/or experience as a Deputy or City Clerk is desirable. SPECIAL REQUIREMENTS Possession of a valid California Driver's License. Recent (dated within one year from the receipt date of application) and official certificate showing typing proficiency at a minimum of 60 net words per minute. 300 SEMINARY AVENUE UKIAH, CA 95482-5400 Phone# (707) 463-6200 Fax# (707) 463-6204 Web Address: www.cityofukiah.com Applications submitted without the required certificate will not be eligible for review. Demonstrated minute -taking ability for a specified amount of time at a public hearing of the Ukiah City Council. PROBATIONARY PERIOD Employees serve a six-month probationary period. If performance is not satisfactory, an employee may be terminated or returned to their former position, without cause and recourse during this time. EXECASST/CITYCLERK Draft 03/08/07 COUJobDesFile4/2007 300 SEMINARY AVENUE UKIAH, CA 95482-5400 Phone# (707) 463-6200 Fax# (707) 463-6204 Web Address: www.cityofukiah.com I ITEM NO: MEETING DATE 10a 6/6/07 AGENDA SUMMARY REPORT SUBJECT: DISCUSSION AND POSSIBLE APPROVAL OF THE STANDARDS FOR OBTAINING A SEWER LATERAL CERTIFICATE OF COMPLIANCE BASED ON REPAIR OR REPLACEMENT OF THE SEWER LATERAL SUMMARY: As directed by the City Council, the presentation of the various comments and edits made by Staff and Councilman Crane to the proposed Standards for Sewer Lateral Repair or Replacement (Standards) has been segregated and identified as to the origin of the comment or edit. Exhibit A is the original draft of the proposed Standards submitted to the City Council at the Sewer Lateral Workshop conducted on May 7, 2007. Exhibit B is a revised version of the proposed Standards prepared by staff in response to the desires of the Ukiah Valley Sanitation District Board of Directors (UVSD Board). The UVSD Board directed staff and Director Crane to prepare Standards which would permit the use of all pipe materials and joining methods allowed in the Plumbing Code. The revised Standards were submitted to Director Crane for comment. Exhibit C is a revision of the proposed Standards presented as Exhibit B with the highlighted portions of the exhibit being the edits and additions made by Director Crane. Exhibit D is staffs comments and edits to the revision presented by Director Crane. Exhibit E is a proposed revision of the draft Standards originally proposed by staff and it contains changes staff believes are appropriate. Exhibit E is the version of the Standards that staff recommends the Council approve. Also submitted as attachments are articles pertaining to the lead and oakum joint and other sewer standards. (Continued) RECOMMENDED ACTION: Approve the proposed revision to the Standards for Sewer Lateral Repair or Replacement as presented in Exhibit E. ALTERNATIVE COUNCIL OPTIONS: Provide other direction to staff FUNDING: NA Citizens Advised: N/A Requested by: N/A Prepared by: Rick Kennedy, PE, Project Manager Coordinated with: Candace Horsley, City Manager Attachments: 1. Exhibits A, B, C, D, & E 2. Pages 8, 9, & 10 of Chapter I of Cast Iron Soil Pipe History, Uses and Performance 3. Various web articles concerning the Lead and Oakum Joint 4. Portion of Sewer Standards Specifications from Town of Queensbury 5. E-mail correspondence from the City Building Inspector Approved: Candace Horsley, City �nager Agenda Summary Report: Discussion and Possible Approval of the Standards for Obtaining a Sewer Lateral Certificate of Compliance Based on Repair or Replacement of the Sewer Lateral Page 2 DISCUSSION: At the Sewer Lateral workshop conducted on May 7, 2007, the City Council expressed its desire to have the Standards applicable to sewer laterals serving property within the City and not in the District revised to conform to the proposed revised Standards ordered by the UVSD Board. At their regular meeting of April 23, 2007, the UVSD Board directed staff and Director Crane to make appropriate revisions to the Draft Standards to reflect the acceptance of all pipe materials and joining methods as allowed in the Plumbing Code. Just prior to the City Council's regular meeting of May 16, 2007, a document containing Councilman Crane's proposed revisions along with edits and comments from staff were transmitted to the City Council members. Because the origins of the revisions, comments, and edits shown on the document were not clear, the agenda item was continued to the next Council meeting and staff was directed to reformat the presentation of the proposed revisions, comments, and edits to make clear what individual was responsible for which proposed revision, comments, and edits. Exhibits A through D have been prepared for that purpose and Exhibit E has been prepared for the purpose of presenting a proposed revised version of the Standards that staff believes encompasses those changes that are appropriate. Exhibit E does not embody the changes ordered by the UVSD Board. Staff continues to support its original version of the draft Standards which specifically lists those pipe materials, pipe fittings and pipe jointing methods which are approved and not approved. The Standards contained in Exhibit E specifically prohibits the repair of Orangeburg sewer pipe and the re -mortaring of joints as a repair method. It prohibits the repair of hubless cast iron pipe or vitrified clay pipe and other pipe materials without gasketed or glued bell and spigot joints excepting ACP gasketed couplings and ABS glued or gasketed couplings. It prohibits the repair of hubless concrete pipe which has been joined with mortar. The Standards contained within Exhibit E also prohibits mastic or hot pour bituminous joints, caulked joints, oakum and lead joints, joints made with fittings not approved for the specific installation, joints between different diameter pipes made with elastomeric rolling o - rings and solvent cement joints between different types of plastic pipe. The list of approved pipe materials, pipe fittings and pipe joining methods and the prohibited joining methods contained in Exhibit E were taken from the International Plumbing Code, 2006 Edition, excepting asbestos cement pipe, concrete pipe, copper or copper alloy tubing, and stainless steel drainage pipe. The pipe materials, fittings and joining methods selected as approved should provide long term service and prevent excessive infiltration. The proposed Standards were drafted for the specific purpose of specifying those pipe materials and repair or replacement methods that would be acceptable for the purpose of obtaining a Certificate of Compliance. The Standard is to be applied when repair or replacement is being made to existing sewer laterals and it allows a reasonable amount of infiltration. The City adopted Plumbing Code (California Plumbing Code) is applied to new construction and when the sewer lateral is complete it must be water tight or must pass an equivalent air test. If the pipe materials used in the construction of a new sewer lateral conform to the list of approved pipe materials contained in the Standards, a Certificate of Compliance good for 25 years will be issued. If the pipe material conforms to the Plumbing Code but is not on the list of approved pipe materials specified in the Standards, a Certificate of Compliance good for 10 years will be issued. The Plumbing Code prohibits the use of mortared joints on building sewers except for repairs to existing lines constructed of such joints and it does not prohibit the use of asbestos cement pipe which is no longer made in the United States because of the asbestos and related health concerns. Piping systems containing mortared joints are prone to leakage. Although it is doubtful that a Agenda Summary Report: Discussion and Possible Approval of the Standards for Obtaining a Sewer Lateral Certificate of Compliance Based on Repair or Replacement of the Sewer Lateral Page 3 mortared piping system will pass the exfiltration test, staff questions if it is good policy to consider the issuance of a 10 year certificate of compliance for such a marginal sewer lateral system. Oakum and lead joints remain an acceptable joining method within the Plumbing Codes for bell and spigot cast iron pipe and it is generally leak proof, strong, flexible and root proof according to the Cast Iron Industry. However, given the environmental concern for lead products and given that there is a superior joining method applicable for this type of pipe, staff has included the oakum and lead joint as a prohibited joint for the building lateral. As indicated in the articles labeled as Attachments 2 and 3, the making of oakum and lead joints is becoming a lost art and it is difficult to make for a horizontal joint. As indicated in Attachment 2, an alternative joint consisting of a neoprene insert (compression joint) is available and it is an efficient, lower cost method for joining bell and spigot cast iron pipe. For the purpose of comparison, Attachment 4 has been provided. The Town of Queensbury, New York, has elected to specify what pipe materials it found suitable for building sewer laterals and the list is not that much different to the list of materials staff has proposed. Please refer to Attachment 5 which presents an opinion from the City Building Inspector regarding the use of the proposed Standards and the City Plumbing Code as it pertains to sewer laterals. M&II:iIilooire® UKIAH VALLEY SANITATION DISTRICT AND THE CITY OF UKIAH STANDARDS FOR OBTAINING A SEWER LATERAL CERTIFICATE OF COMPLIANCE BASED ON REPAIR OR REPLACEMENT OF THE SEWER LATERAL PURPOSE This document sets forth the minimum standards to which sewer laterals will be repaired, replaced, of re -lined for the purpose of obtaining a Sewer Lateral Certificate of Compliance in accordance with the requirements set forth in the Ukiah Valley Sanitation District Ordinance No 29 and the City of Ukiah Ordinance No. 1019. This document also describes those situations for which a Sewer Lateral Certificate of Compliance will not be issued. GENERAL INFORMATION The Ukiah Valley Sanitation District Ordinance No. 29 and the City of Ukiah Ordinance No. 1019 requires the cleaning, inspection, and testing of sewer laterals connected to public sewers and serving residential, multi -family residential, commercial or industrial use properties upon the occurrence of stipulated transactions or events. In the Ukiah Valley Sanitation District, the transactions or events requiring the cleaning, inspection, and testing of a sewer lateral are (1) the change of ownership of the property served with stipulated exemptions, (2) any repair or replacement of the main sewer to which the lateral is connected, and (3) a determination by the Ukiah Public Utilities Director that the cleaning and testing is required for the protection of public health, safety and welfare. In the City of Ukiah, the transaction or events requiring the cleaning, inspection, and testing of a sewer lateral are (1) the application for a new connection to the sewer collection system, (2) the application for a building permit for a remodel of any structure being served by the sewer lateral where the cost of the remodel work exceeds $50,000 in 2007 dollars and adjusted every year for inflation, (3) the application for a building or plumbing permit to install additional toilet facilities on the property served, (4) the application for a change of use on the property served from residential to commercial or from non - restaurant commercial to restaurant commercial, (5) the change of ownership of the property served, (6) any repair or replacement of the main sewer to which the sewer lateral is connected, and (7) a determination by the Public Utilities Director that the cleaning and testing is required for the protection of the public health, safety, and welfare. Under both ordinances, the property owner is responsible for the repair or replacement of the sewer lateral which was found through testing and inspection to exhibit conditions which would permit infiltration to enter the sewer collection system or exfiltration. Upon completion of the repair or replacement of the sewer lateral, re -inspections are to be conducted until the sewer lateral passes the required testing. Once the sewer lateral has successfully passed the inspection and testing procedure, the Director of Public Utilities shall execute a Sewer Lateral Certificate of Compliance which shall be filed with the Director of Public Utilities and the appropriate Building Department and recorded with the County Recorder of Mendocino County. In both the District and the City, an alternative testing and inspection procedure consisting only of a CCN inspection of the sewer lateral is applicable when there is a qualified change of ownership of the property served. In the Ukiah Valley Sanitation District there are five (5) other exemptions to the requirements of the District ordinance other than certain transfers of interest in real property and they are (1) where sewer laterals are more than 500 feet from the streams or other surface waters which flow into the Russian River, (2) sewer laterals that have been inspected within the last twenty five (25) years where the lateral is made of PVC, metal, or other modern material meeting the Uniform Plumbing Code, (3) EXHIBIT A sewer laterals that have been inspected within the last ten (10) years where the lateral is not made of PVC, metal, or other modern material meeting the Uniform Plumbing Code, (4) Sewer laterals that were last installed or replaced within the last twenty five (25) years where the lateral is made of PVC, metal, or other modern material meeting the Uniform Plumbing Code, and (5) any building where the Director of Public Utilities determines that testing and or repairs have been made in accordance with the ordinance within the last five (5) years. Although not required by the District ordinance, Certificates of Compliance will be issued indicating that the sewer lateral is exempt from the provisions of the District Ordinance if the sewer lateral meets the exemptions stated. For those properties within the City of Ukiah and not within the District, a property owner may apply for a Sewer Lateral Certificate of Compliance without inspection when (1) the property owner provides evidence, satisfactory to the Director of Public Utilities, that the sewer lateral serving the property is ten (10) years old or less, (2) the property owner provides evidence, satisfactory to the Director of Public Utilities that the sewer lateral was repaired or replaced and passed inspection within the previous ten (10) years, or (3) the property owner provides evidence, satisfactory to the Director of Public Utilities, that the lateral has passed an inspection within the past five (5) years. STANDARDS FOR REPAIR OR REPLACEMENT Approved Repair Methods and Materials 1. Materials used in the repair or replacement of existing sewer laterals which have failed to pass an inspection and/or test shall be made of pipe materials, fittings, couplings, and otherjoining materials which have been approved for use pursuant to the Plumbing Code adopted by the City and as modified and specified in these Standards. The approved pipe materials, fittings and joining methods are: Approved Pipe Materials: a. ABS plastic pipe conforming to ASTM D 2661; ASTM D 2751; ASTM F 628 b. Cast Iron Pipe conforming to ASTM A 78; ASTM A 888; CISPI 301 c. Coextruded Composite ABS DWV SCH 40 IPS — solid conforming to ASTM F 1488 d. Coextruded Composite ABS DWV SCH 40 IPS — cellular core conforming to ASTM F 1488 e. Coextruded Composite PVC DWV SCH 40 IPS — solid conforming to ASTM F 1488 f. Coextruded Composite PVC DWV SCH 40 IPS — cellular core conforming to ASTM F 891; ASTM F 1488 g. Coextruded Composite PVC IPS -DR, PS140, PS200, DWV conforming to ASTM F 1488 h. Coextruded Composite ABS sewer and drain DR -PS in PS35, PS50, PS100, PS140, PS200 conforming to ASTM F 1488 i. Coextruded Composite PVC sewer and drain DR -PS in PS35, PS50, PS100, PS140, PS200 conforming to ASTM F 1488 j. Coextruded Composite PVC sewer and drain PS25, PS50, PS100 — cellular core conforming to ASTM F 891 k. Polyethylene (PE) plastic pipe SDR -PR conforming to ASTM F 714 I. Polyvinyl chloride (PVC) plastic pipe type DWV,mSDR26, SDR35, SDR41, PS 50 or PS100 conforming to ASTM D 2665, ASTM D 2949, ASTM D 3034, CSA 8182.21 CSA B182.4 m. Vitrified Clay Pipe (VCP) conforming to ASTM C 4, ASTM C 700 Approved Pipe Fittings: a. ABS Plastic conforming to ASTM D 2661; ASTM D 3311; CSA B181.1 b. Cast iron conforming to ASME B 16.4, ASME B 16.12; ASTM A 74; ASTM A 888, CISPI 301 c. Coextruded composite ABS DWV SCH 40 IPS solid or cellular conforming to ASTM D 2661, ASTM D 3311; 2 EXHIBIT A d. ASTM F 628 e. Coextruded composite PVC DWV SCH 40 IPS -R, PS140, PS 200 solid or cellular conforming to ASTM D 2665, ASTM D 3311; ASTM F 891 f. Coextruded composite ABS sewer and drain DR -PS in PS35, PS50, PS100, PS140, PS200 conforming to ASTM D 2751 g. Coextruded composite PVC sewer and drain DR -PS in PS35, PS50, PS100, PS140, PS200 conforming to ASTM D 3034 h. Grey or ductile iron conforming to AWWA S 110 i. PVC conforming to ASTM D 2665, ASTM D 3311; ASTM F 1866 Approved Pipe Joining: a. Joints between ABS pipe and between pipe and fittings shall be mechanical joints made with an elastomeric seal conforming to ASTM C 1173, ASTM D 3212, or CSA 8602 or cement welded using cement solvent conforming to ASTM D 2235 or CSA 8181.1. Joints shall be made conforming to ASTM D 2235, ASTM D 2661, ASTM F 628 or CSA B181.1. b. Joints between cast iron pipe and between pipe and fittings shall be made with compression gaskets for hub and spigot pipe and fittings conforming to ASTM C 564 and shall be compressed when the pipe is fully inserted or joined with mechanical joint couplings for hubless pipe and fittings conforming to CISPI 310, ASTM C 1277 or ASTM C 1540. The elastomeric sealing sleeve shall conform to ASTM C 564 or CSA B602 and shall be provided with a center stop. c. Joints between coextruded composite pipe with an ABS outer layer or ABS fittings shall be made with mechanical joints having an elastomeric seal conforming to ASTM C 1173, ASTM D 3212, or CSA B602 or cement welded using solvent cement conforming to ASTM D 2235 or CSA 8181.1. Joints shall be made conforming to ASTM D 2235, ASTM D 2661, ASTM F 628 or CSA B181.1. d. Joints between coextruded composite pipe with a PVC outer layer or PVC fittings shall be made with mechanical joints having an elastomeric seal conforming to ASTM D 3212 or cement welded in accordance with ASTM D 2855. A purple primer conforming to ASTM F 656 shall be applied to the ends being joined and solvent cement not purple in color and conforming to ASTM D 2564, CSA B137.3, CSA 13181.2 or CSA B182.1 shall be applied to all joint surfaces. e. Joints between PVC pipe and between pipe and fittings shall be made with mechanical joints having an elastomeric seal conforming to ASTM C 1173, ASTM D 3212, or CSA B602 or cement welded in accordance with ASTM D 2855. A purple primer conforming to ASTM F 656 shall be applied to the ends being joined and solvent cement not purple in color and conforming to ASTM D 2564, CSA B1 37.3, CSA B181.2 or CSA B182.1 shall be applied to all joint surfaces. f. Joints between vitrified clay pipe and between pipe and fittings shall be with an elastomeric seal conforming to ASTM C 425, ASTM C 1173, or CSA 8602. g. Joints between polyethylene plastic pipe shall be heat fused in accordance with ASTM D 2657 and the manufacturer's instructions or joined with a mechanical joint having an elastomeric seal conforming to ASTM C 1173, ASTM D 3212, or CSA B602 and installed pursuant to the manufacturer's instructions. h. Joints between different pipe materials shall be made with a mechanical joint of the compression or mechanical sealing type conforming to ASTM C 1173, ASTM C 1460 or ASTM C 1461. Connectors and adaptors shall be approved for the application and such joints shall have an elastomeric seal conforming to ASTM C 425, ASTM C 443, ASTM C 564, ASATM C 1440, ASTM D 1869, ASTM F 477, CSA A257.3M or CSA 8602. The following Joints and Connections are prohibited: a. Cement, cement mortar, or concrete joints b. Mastic or hot pour bituminous joints c. Caulked joints EXHIBIT A d. Oakum or hemp joints filled with lead e. Lead joints f. Joints made with fittings not approved for the specific installation g. Joints between different diameter pipes made with elastomeric rolling O -rings. h. Solvent cement joints between different types of plastic pipe. 2. Sewer Laterals constructed of an approved pipe material which have cracked pipe sections where the pipe has retained its original shape and does not show excessive deflection and is not subjected to hydrostatic pressures either outside or inside the pipe may be repaired with an approved cured in place spot repair lining. 3. Sewer laterals which are subjected to hydrostatic water conditions either inside or outside the pipe and which have not passed a required pressure test, may be repaired with an approved cured in place pipe lining system installed within the entire length of the sewer lateral from the wye in the sewer main to the sewer lateral cleanout closest to the building footing or replaced in its entirety with approved pipe materials. At the conclusion of the repair, replacement, or re- lining the complete sewer lateral must pass specified pressure tests. 4. The replacement of damaged pipe sections with approved materials, fittings, and couplings is only acceptable where the sewer lateral is not subjected to hydrostatic pressures either inside or outside of the pipe unless the complete sewer lateral from the wye at the main to the cleanout closest to the structure being served can pass the required pressure test after the repairs are complete. 5. Whenever a sewer lateral is either repaired, replaced, or re -lined, cleanouts shall be provided at the property line, within 2 feet of the structure being served by the lateral, at intervals not to exceed 100 feet in straight runs, and for each aggregate horizontal change in direction exceeding 135 degrees in accordance with the City Standard Plan No. 213 and the City adopted Plumbing Code. 6. Approved trenchless technologies such as "pipe bursting" may be utilized to replace sewer laterals. 7. Spot repairs consisting of the placement of metal or other sheeting materials and concrete or mortar will not be accepted. 8. Re -mortaring of joints as a repair method is not acceptable. 9. Pipe and pipe couplings shall be joined and installed in accordance with the manufacturer's recommendations. Pipe repairs shall be made in a manner which provides the least number of pipe joints. Conditions Where Repairs will not be Accepted 1. The repair of orangeburg pipe, hubless concrete or vitrified clay pipe, or pipes without gasketed or glued bell and spigot joints excepting ACP gasketed couplings, ABS glued or gasketed couplings, or gasketed couplings for grey iron drainage pipe will not be accepted. Sewer laterals constructed of these pipe materials must be repaired in their entirety from the wye in the sewer main to a cleanout located near the footing of the structure being served. Backfilling Methods The placement of permeable material (pea gravel) around repaired or replaced pipe sections where the open trench method has been used will no longer be allowed except under conditions where saturated conditions exist within the trench and slurry backfill is not feasible and except for the placement of the required 4" deep sand pipe bed. Earth material consisting of clayey sand or sandy clay identified as CL pursuant to the Unified Soil Classification and having a LL <_ 20 and PI <_ 20 or other acceptable impervious material such as the red sand commonly used within the Ukiah area that compacts well and is substantially impervious when compacted shall be placed and mechanically or manually compacted to 85% of proctor around the pipe that has been repaired or replaced from the pipe haunch to one foot above the top of pipe to create a water seal around most of the pipe. The remaining backfill requirements shall 4 EXHIBIT A be in accordance with the City's Standard Plans. The backfill operations shall be complete prior to performing any required final pressure test. If pea gravel is used, bentonite clay water stops are to be constructed within the pipe trench where directed by the inspector. Water stops are generally to be constructed in the vicinity of the property line. Types of Pipe Damage that Must Be Repaired or Pipe Sections Replaced Where the sewer lateral is not subjected to hydrostatic conditions, the pipe repairs must be made for the following pipe conditions: a. A separation or offset in the pipe joint including any fish mouth condition at the joint b. Holes or cracks in the pipe bell, barrel, or coupling c. For PVC pipe, a deflection in the pipe cross-section exceeding 1/4". d. Failed trench section causing excessive belly or sump condition in a pipe section causing retention of water of one inch or more. e. Root penetration into the pipe. Where the sewer lateral is subjected to hydrostatic conditions and the pipe repair option selected is pipe lining, repairs shall be made to the lateral prior to the installation of the liner and shall correct the following deficiencies: a. A separation or offset in the pipe joint including any fish mouth condition at the joint which the lining system cannot bridge based on the liner manufacturer's recommendations. b. Holes in the pipe bell, barrel, or coupling that the lining system cannot bridge. c. For PVC pipe, a deflection in the pipe cross-section exceeding 1/4". d. Failed trench section causing excessive belly or sump condition in a pipe section causing retention of water of one inch or more. e. Root penetration into the pipe. f. Other lateral defects which the manufacturer of the lining system recommends be corrected prior to the placement of the liner. Hydrostatic Pressure Conditions Defined 1. Hydrostatic pressures exist around the sewer lateral when the lateral is completely or partially submerged by groundwater or exists within the lateral when discharges to the lateral exceeds the capacity of the pipe or is subject to water head. 2. The following circumstances shall be prima facia evidence that the sewer lateral is subject to hydrostatic pressures: a. The property being served by the public sewer collection system is located east of State Street and west of the Russian River; located in FEMA flood Zones A and B; located adjacent to any property, street, or private road where subsurface drains are installed, located west of State Street, south of Lovers Lane and north of Meadow Brook, Oak Court, and Spanish Canyon Drive, and if any portion of the property is located within 100 feet of the bank of a stream, creek or drainage ditch and any portion of the lateral is below the elevation of the nearest bank. b. For commercial or industrial uses, at any time the discharge to the sewer lateral exceeds the following flows for a 3 inch diameter sewer pipe at the indicated slopes or if there exists on the property a plumbing fixture that has the indicated capacity: 1. 50 gpm w/ slope of 1/4" per ft 2. 35 gmp w/ slope of 1/8" per ft c. For commercial or industrial uses, at any time the discharge to the sewer lateral exceeds the following flows for a 4 inch diameter sewer pipe at the indicated slopes or if there exists on the property a plumbing fixture that has the indicated capacity: EXHIBIT A 1. 100 gmp w/ slope of/<" per ft 2. 75 gpm w/ slope of 1/8" per ft d. For commercial or industrial uses, at any time the discharge to the sewer lateral exceeds the following flows for a 6 inch diameter sewer pipe at the indicated slopes or if there exists on the property a plumbing fixture that has the indicated capacity indicated: 1. 310 gpm w/ slope of%" per ft 2. 215 gpm w/ slope of 1/8" per ft e. Evidence that a basement pump is utilized on the property being served. f. Verification from a closed circuit television inspection that clear water is being discharged into the sewer main from the lateral. 3. All pressure laterals shall be pressure tested at 1.5 times the operating pressure and no pressure loss shall be detected within a 10 minute test Specified Pressure Tests When Hydrostatic pressure conditions can exist outside or inside of the sewer lateral at any time, the sewer lateral shall be pressure tested by the exfiltration method by plugging the end of the sewer lateral at its point of connection to the public sewer and completing filling the sewer lateral with water from the lowest to the highest point thereof. To perform a pressure test, the sewer lateral must have a cleanout located near the building footing which is served by the sewer lateral. If the cleanout does not exist, one must be installed by a licensed contractor under a plumbing permit issued by City Building Department if the property is located within the City and outside the District or issued by the Public Utilities Department if the property is located within the District whether the property is located in the City or County. The contractor may perform preliminary pressure tests prior to completing the backfill operations; however, the final pressure test shall be performed after the completion of the backfill operations. Exfiltration Pressure Test The sewer lateral shall be surcharged with water to a point equal to the foundation grade (floor joist level) or slab floor elevation. If there is any plumbing fixture inside the structure lower than the testing water level, the fixture shall be plugged. If necessary, a stand pipe shall be fitted to the top of the cleanout to achieve the required testing water level. The testing water level shall also be at least higher than the elevation of the back edge of the public sidewalk at the point above the approximate location of the sewer lateral, or the top of curb if there is no public sidewalk or the edge of pavement if there is no curb or public sidewalk. A cleanout at the property line with an approved backwater valve shall be installed if there is any plumbing fixture in the structure being served below the elevation of the back edge of the public sidewalk at the point above the approximate location of the sewer lateral, or the top of curb if there is no public sidewalk or the edge of pavement if there is no curb or public sidewalk. 2. The sewer lateral will have passed the pressure test if the testing water level within the testing standpipe does not drop more than the indicated rate for the given diameter of testing standpipe indicated below. The allowed leakage per sewer lateral is 85 gpd or 3.54 gph or .059 gpm or 13.63 cubic inches per minute. a. 3" Diameter: 2 inches per minute b. 4" Diameter: 1 inch per minute c. 6" Diameter: 0.5 inch per minute EXHIBIT lB SECOND REVISION TO DRAFT UKIAH VALLEY SANITATION DISTRICT STANDARDS FOR OBTAINING A SEWER LATERAL CERTIFICATE OF COMPLIANCE BASED ON REPAIR OR REPLACEMENT OF THE SEWER LATERAL PURPOSE This document sets forth the minimum standards to which sewer laterals will be repaired, replaced, or re -lined for the purpose of obtaining a Sewer Lateral Certificate of Compliance in accordance with the requirements set forth in the Ukiah Valley Sanitation District Ordinance No 29. GENERAL INFORMATION The Ukiah Valley Sanitation District Ordinance No. 29 requires the cleaning, inspection, and testing of sewer laterals connected to public sewers and serving residential, multi -family residential, commercial or industrial use properties upon the occurrence of stipulated property transfer transactions or events. These transactions or events are (1) the change of ownership of the property served with stipulated exemptions, (2) any repair or replacement of the main sewer to which the lateral is connected, and (3) a determination by the Ukiah Public Utilities Director that the cleaning and testing is required for the protection of public health, safety and welfare. The property owner is responsible for the repair or replacement of the sewer lateral which has been found through testing and inspection to exhibit conditions which would permit infiltration to enter the sewer collection system or exfiltration. Upon completion of the repair or replacement of the sewer lateral, re -inspections are to be conducted until the sewer lateral passes the required testing. Once the sewer lateral has successfully passed the inspection and testing procedure, the Director of Public Utilities shall execute a Sewer Lateral Certificate of Compliance which shall be filed with the Director of Public Utilities and the County Building Department and recorded with the County Recorder of Mendocino County. An alternative testing and inspection procedure consisting only of a CCTV inspection of the sewer lateral is applicable when there is a qualified change of ownership of the property served and the potential for hydrostatic conditions around the sewer lateral do not exist. In the Ukiah Valley Sanitation District there are five (5) exemptions to the requirements of the District ordinance other than certain transfers of interest in real property and they are (1) where sewer laterals are more than 500 feet from the streams or other surface waters which flow into the Russian River, (2) sewer laterals that have been inspected within the last twenty five (25) years where the lateral is made of PVC, metal, or other modern material meeting the Uniform Plumbing Code, (3) sewer laterals that have been inspected within the last ten (10) years where the lateral is not made of PVC, metal, or other modern material meeting the Uniform Plumbing Code, (4) Sewer laterals that were last installed or replaced within the last twenty five (25) years where the lateral is made of PVC, metal, or other modern material meeting the Uniform Plumbing Code, and (5) any building where the Director of Public Utilities determines that testing and or repairs have been made in accordance with the ordinance within the last five (5) years. Although not currently required by the District ordinance, Certificates of Compliance will be issued indicating that the sewer lateral is exempt from the provisions of the District Ordinance if the sewer lateral meets the exemptions stated. EXHIBIT B SECOND REVISION TO DRAFT STANDARDS FOR REPAIR OR REPLACEMENT Approved Repair Methods and Materials 1. Materials used in the repair or replacement of existing sewer laterals which have failed to pass an inspection and/or test shall be made of pipe materials, fittings, couplings, and otherjoining materials which have been approved for use pursuant to the Plumbing Code adopted by the City and as modified and specified in these Standards. 2. Sewer Laterals constructed of an approved pipe material which have cracked pipe sections where the pipe has retained its original shape and does not show excessive deflection and is not subjected to hydrostatic pressures either outside or inside the pipe may be repaired with an approved cured in place spot repair lining. 3. Sewer laterals which are subjected to hydrostatic water conditions either inside or outside the pipe and which have not passed a required pressure test, may be repaired with an approved cured in place pipe lining system installed within the entire length of the sewer lateral from the wye in the sewer main to the sewer lateral cleanout closest to the building footing or replaced in its entirety with approved pipe materials. At the conclusion of the repair, replacement, or re- lining the complete sewer lateral must pass specified pressure tests. 4. The replacement of damaged pipe sections with approved materials, fittings, and couplings is only acceptable where the sewer lateral is not subjected to hydrostatic pressures either inside or outside of the pipe unless the complete sewer lateral from the wye at the main to the cleanout closest to the structure being served can pass the required pressure test after the repairs are complete. 5. Whenever a sewer lateral is either repaired, replaced, or re -lined, cleanouts shall be provided at the property line, within 2 feet of the structure being served by the lateral, at intervals not to exceed 100 feet in straight runs, and for each aggregate horizontal change in direction exceeding 135 degrees in accordance with the City Standard Plan No. 213 and the City adopted Plumbing Code. 6. Approved trenchless technologies such as "pipe bursting" may be utilized to replace sewer laterals. 7. Spot repairs consisting of the placement of metal or other sheeting materials and concrete or mortar will not be accepted. 8. Re -mortaring of joints as a repair method is not acceptable. 9. Pipe and pipe couplings shall be joined and installed in accordance with the manufacturer's recommendations. Pipe repairs shall be made in a manner which provides the least number of pipe joints. Conditions Where Repairs will not be Accepted 1. Sewer laterals constructed of pipe materials not approved by the Plumbing Code must be repaired in their entirety from the wye in the sewer main to a cleanout located near the footing of the structure being served. Backfilling Methods The placement of permeable material (pea gravel) around repaired or replaced pipe sections where the open trench method has been used will no longer be allowed except under conditions where saturated conditions exist within the trench and slurry backfill is not feasible and except for the placement of the required 4" deep sand pipe bed. Earth material consisting of clayey sand or sandy clay identified as CL pursuant to the Unified Soil Classification and having a LL <_ 20 and PI <_ 20 or other acceptable impervious material such as the red sand commonly used within the Ukiah area that compacts well and is substantially impervious when compacted shall be placed and mechanically or manually compacted to 85% of proctor around the pipe that has been repaired or replaced from the pipe haunch to one foot above the top of EXHIBIT B SECOND REVISION TO DRAFT pipe to create a water seal around most of the pipe. The remaining backfill requirements shall be in accordance with the City's Standard Plans. The backfill operations shall be complete prior to performing any required final pressure test. If pea gravel is used, bentonite clay water stops are to be constructed within the pipe trench where directed by the inspector. Water stops are generally to be constructed in the vicinity of the property line. Types of Pipe Damage that Must Be Repaired or Pipe Sections Replaced Where the sewer lateral is not subjected to hydrostatic conditions, the pipe repairs must be made for the following pipe conditions: a. A separation or offset in the pipe joint including any fish mouth condition at the joint b. Holes or cracks in the pipe bell, barrel, or coupling c. For PVC pipe, a deflection in the pipe cross-section exceeding 1/4". d. Failed trench section causing excessive belly or sump condition in a pipe section causing retention of water of one inch or more. e. Root penetration into the pipe. 2. Where the sewer lateral is subjected to hydrostatic conditions and the pipe repair option selected is pipe lining, repairs shall be made to the lateral prior to the installation of the liner and shall correct the following deficiencies: a. A separation or offset in the pipe joint including any fish mouth condition at the joint which the lining system cannot bridge based on the liner manufacturer's recommendations. b. Holes in the pipe bell, barrel, or coupling that the lining system cannot bridge. c. For PVC pipe, a deflection in the pipe cross-section exceeding 1/4". d. Failed trench section causing excessive belly or sump condition in a pipe section causing retention of water of one inch or more. e. Root penetration into the pipe. f. Other lateral defects which the manufacturer of the lining system recommends be corrected prior to the placement of the liner. Hydrostatic Pressure Conditions Defined 1. Hydrostatic pressures exist around the sewer lateral when the lateral is completely or partially submerged by groundwater or exists within the lateral when discharges to the lateral exceeds the capacity of the pipe or is subject to water head. 2. The following circumstances shall be prima facia evidence that the sewer lateral is subject to hydrostatic pressures: a. The property being served by the public sewer collection system is located east of State Street and west of the Russian River; located in FEMA flood Zones A and B; located adjacent to any property, street, or private road where subsurface drains are installed, located west of State Street, south of Lovers Lane and north of Meadow Brook, Oak Court, and Spanish Canyon Drive, and if any portion of the property is located within 100 feet of the bank of a stream, creek or drainage ditch and any portion of the lateral is below the elevation of the nearest bank. b. For commercial or industrial uses, at any time the discharge to the sewer lateral exceeds the following flows for a 3 inch diameter sewer pipe at the indicated slopes or if there exists on the property a plumbing fixture that has the indicated capacity: 1. 50 gpm w/ slope of %:' per ft 2. 35 gmp w/ slope of 1/8" per ft c. For commercial or industrial uses, at any time the discharge to the sewer lateral exceeds the following flows for a 4 inch diameter sewer pipe at the indicated slopes or if there exists on the property a plumbing fixture that has the indicated capacity: 1. 100 gmp w/ slope of%" per ft 2. 75 gpm w/ slope of 1/8" per ft EXHIBIT ]B SECOND REVISION TO DRAFT d. For commercial or industrial uses, at any time the discharge to the sewer lateral exceeds the following flows for a 6 inch diameter sewer pipe at the indicated slopes or if there exists on the property a plumbing fixture that has the indicated capacity indicated: 1. 310 gpm w/ slope of/<" per ft 2. 215 gpm w/ slope of 1/8" per ft e. Evidence that a basement pump is utilized on the property being served. f. Verification from a closed circuit television inspection that clear water is being discharged into the sewer main from the lateral. 3. All pressure laterals shall be pressure tested at 1.5 times the operating pressure and no pressure loss shall be detected within a 10 minute test Specified Pressure Tests When Hydrostatic pressure conditions can exist outside or inside of the sewer lateral at any time, the sewer lateral shall be pressure tested by the exfiltration method by plugging the end of the sewer lateral at its point of connection to the public sewer and completing filling the sewer lateral with water from the lowest to the highest point thereof. To perform a pressure test, the sewer lateral must have a cleanout located near the building footing which is served by the sewer lateral. If the cleanout does not exist, one must be installed by a licensed contractor under a plumbing permit issued by City Building Department if the property is located within the City and outside the District or issued by the Public Utilities Department if the property is located within the District whether the property is located in the City or County. The contractor may perform preliminary pressure tests prior to completing the backfill operations, however, the final pressure test shall be performed after the completion of the backfill operations. Exfiltration Pressure Test The sewer lateral shall be surcharged with water to a point equal to the foundation grade (floor joist level) or slab floor elevation. If there is any plumbing fixture inside the structure lower than the testing water level, the fixture shall be plugged. If necessary, a stand pipe shall be fitted to the top of the cleanout to achieve the required testing water level. The testing water level shall also be at least higher than the elevation of the back edge of the public sidewalk at the point above the approximate location of the sewer lateral, or the top of curb if there is no public sidewalk or the edge of pavement if there is no curb or public sidewalk. A cleanout at the property line with an approved backwater valve shall be installed if there is any plumbing fixture in the structure being served below the elevation of the back edge of the public sidewalk at the point above the approximate location of the sewer lateral, or the top of curb if there is no public sidewalk or the edge of pavement if there is no curb or public sidewalk. 2. The sewer lateral will have passed the pressure test if the testing water level within the testing standpipe does not drop more than the indicated rate for the given diameter of testing standpipe indicated below. The allowed leakage per sewer lateral is 85 gpd or 3.54 gph or .059 gpm or 13.63 cubic inches per minute. a. 3" Diameter: 2 inches per minute b. 4" Diameter: 1 inch per minute c. 6" Diameter: 0.5 inch per minute 4 LXI-11311 C UKIAH VALLEY SANITATION DISTRICT (070512 draft 4) STANDARDS FOR OBTAINING A SEWER LATERAL CERTIFICATE OF COMPLIANCE BASED ON REPAIR OR REPLACEMENT OF THE PRIVATELY OWNER PORTION OF A SEWER LATERAL PURPOSE This document sets forth the minimum standards to which sewer laterals will be repaired, replaced, or re -lined for the purpose of obtaining a Sewer Lateral Certificate of Compliance in accordance with the requirements set forth in the Ukiah Valley Sanitation District Ordinance No 29. GENERAL INFORMATION The Ukiah Valley Sanitation District Ordinance No. 29 requires the cleaning, inspection, and testing of sewer laterals connected to public sewers and serving residential, multi -family residential, commercial or industrial use properties upon the occurrence of stipulated property transfer transactions or events. These transactions or events are, (1) the change of ownership of the property served, there are some stipulated exemptions, or, (2) any repair or replacement of the main sewer to which the lateral is connected, or, (3) a determination by the Ukiah Public Utilities Director that the cleaning and testing is required for the protection of public health, safety and welfare. Nothing in the Ordinance prevents such testing, repair or replacement before a sale. The property owner is responsible for the repair or replacement of the sewer lateral which has been found through testing and inspection to exhibit conditions which would permit excessive infiltration to enter the sewer collection system or excessive exfiltration. Upon completion of the repair or replacement of the sewer lateral, re -inspections are to be conducted until the sewer lateral passes the required testing. Once the sewer lateral has successfully passed the inspection and testing procedure, the Director of Public Utilities shall execute a Sewer Lateral Certificate of Compliance which shall be filed with the Director of Public Utilities and the County Building Department and recorded with the County Recorder of Mendocino County. There are two categories of Sewer Lateral certifications for continued service of a lateral based upon materials and performance: (1) A 10 year certificate for existing laterals that do not conform to the current standards for new laterals as established in the plumbing code adopted by the City of Ukiah and does not exfiftrate at a rate greater than that establish in the Exfiltration Pressure Test for existing laterals. See Specified Pressure Tests below. (2) A 25 year certificate for existing, existing repaired, or existing replaced laterals that meet the current standards for new laterals as established in the plumbing code adopted by the City of Ukiah, including testing establish in or referenced by that plumbing code. An alternative testing and inspection procedure for a 10 year certificate consisting only of a CCTV inspection of the sewer lateral is applicable when there is a qualified change of ownership of the property served and the potential for hydrostatic conditions around the sewer lateral do not exist. For a 25 year certificate CCN inspection after backfill is required in addition to testing. In the Ukiah Valley Sanitation District there are five (5) exemptions to the requirements of the District ordinance other than certain transfers of interest in real property and they are (1) where sewer laterals are more than 500 feet from the streams or other surface waters which flow into the Russian River, (2) sewer laterals that have been inspected within the last twenty five (25) years where the lateral is made of PVC, metal, or other modern material meeting the Uniform Plumbing Code, (3) sewer laterals that have been inspected within the last ten (10) years where the lateral is not made of PVC, metal, or other modern material meeting the Uniform Plumbing Code, (4) Sewer laterals that were last installed or replaced within the last twenty five (25) years where the lateral is made of PVC, metal, or other modern material meeting the Uniform Plumbing Code, and (5) any building where the Director of Public Utilities determines that testing and or repairs have been made in accordance with the ordinance within the last five (5) years. Although not currently required by the District ordinance, Certificates of Compliance will be issued indicating that the sewer lateral is exempt from the testing LXHIB) if C and or inspection provisions of the District Ordinance if the sewer lateral meets the exemptions stated above. STANDARDS FOR REPAIR OR REPLACEMENT OF PRIVATELY OWNER LATERALS Approved Repair Methods and Materials 1. Materials used in the repair or replacement of existing sewer laterals which have failed to pass an inspection and/or test shall be made of pipe materials, fittings, couplings, and otherjoining materials which have been approved for use pursuant to the Plumbing Code adopted by the City current edition at the time of the testing and or inspection, and as modified and specified in these Standards. 2. Sewer Laterals constructed of an approved pipe material which have cracked pipe sections where the pipe has retained its original shape and does not show excessive deflection and is not subjected to hydrostatic pressures either outside or inside the pipe may be repaired with an approved cured in place spot repair lining. 3. Sewer laterals which are subjected to hydrostatic water conditions either inside or outside the pipe and which have not passed a required pressure test, may be repaired with an approved cured in place pipe lining system installed within the entire length of the sewer lateral from the wye in the sewer main to the sewer lateral cleanout closest to the building footing or replaced in its entirety with approved pipe materials. At the conclusion of the repair, replacement, or re- lining the complete sewer lateral must pass specified pressure tests. 4. The replacement of damaged pipe sections with approved materials, fittings, and couplings is only acceptable where the sewer lateral is not subjected to hydrostatic pressures either inside or outside of the pipe unless the complete sewer lateral from the Wye at the main to the cleanout closest to the structure being served can pass the required pressure test after the repairs are complete. 5. CLEAN OUT OR CLEAN OUTS REQUIRED FOR TESTING AND OR INSPECTION WHERE MINOR OR NO REPAIR IS REQUIRED: Whenever a sewer lateral is less than 50% repaired or replaced, or re -lined, cleanouts shall be provided to grade: A) At the junction of the building drain and the sewer lateral, typically within 2 feet of the structure being served by the lateral at a point approved by the permitting agency. B) At intervals not to exceed 100 feet in run of a cleaning snake to reach the adjacent run of a cleaning snake, and for each aggregate horizontal change in direction exceeding 135 degrees in accordance with the City Standard Plan No. 213 and the City adopted Plumbing Code for the length of the repaired or relined lateral. C) At or near the property line at a point and in a manner approved by the Director of Public Works if in the public way, or, at a point and in a manner approved by the permitting agency if not in the public way and on private property, if necessary to inspect and/or clean the lateral to the main with a 100' inspection or cleaning device. 6. CLEAN OUTS REQUIRED AS PART OF MAJOR REPAIR OR REPLACEMENT: Whenever a sewer lateral is either more than 50% replaced ogre -lined, cleanouts shall be provided to grade: A) At the junction of the building drain and the sewer lateral, typically within 2 feet of the structure being served by the lateral ata point approved by the permitting agency. B) At intervals not to exceed 100 feet in run of a cleaning snake to reach the adjacent run of a cleaning snake, and for each aggregate horizontal change in direction exceeding 135 degrees in accordance with the City Standard Plan No. 213 and the City adopted Plumbing Code. C) At or near the property line at a point and in a manner approved by the Director of Public Works if in the public way, or, at a point and in a manner approved by the permitting agency if not in the public way and on private property. 7. Approved trenchless technologies such as "pipe bursting" may be utilized to replace sewer laterals. 8. Spot repairs consisting of the placement of metal or other sheeting materials and concrete or mortar will not be accepted. 9. Re -mortaring of joints as a repair method is not acceptable without prior approval of the permitting agency. 10. Pipe and pipe couplings shall be joined and installed in accordance with the manufacturer's recommendations. Pipe repairs shall be made in a manner which provides the least number of pipe joints. (Deleted "Conditions Where Repairs will not be Accepted") EXIJI I C 11. Backfilling Methods in the public way The placement of permeable material (pea gravel) around repaired or replaced pipe sections where the open trench method has been used will no longer be allowed except under conditions where saturated conditions exist within the trench and slurry backfill is not feasible and except for the placement of the required 4" deep sand pipe bed. Earth material consisting of clayey sand or sandy clay identified as CL pursuant to the Unified Soil Classification and having a LL <_ 20 and PIs 20 or other acceptable impervious material such as the red sand commonly used within the Ukiah area that compacts well and is substantially impervious when compacted shall be placed and compacted (deleted mechanically or manually) to 85% of proctor around the pipe that has been repaired or replaced from the pipe haunch to one foot above the top of pipe to create a water seal around most of the pipe. The remaining backfill requirements shall be in accordance with the City's Standard Plans. The backfill operations shall be complete prior to performing any required final pressure test. If pea gravel is used, bentonite clay water stops are to be constructed within the pipe trench where directed by the inspector. Water stops are generally to be constructed in the vicinity of the property line. Types of Pipe Damage that Must Be Repaired or Pipe Sections Replaced if the lateral does not pass the Specified Pressure Test Where the sewer lateral is not subjected to hydrostatic conditions, the pipe repairs must be made for the following pipe conditions: a. A separation or offset in the pipe joint including any fish mouth condition at the joint. b. Holes or cracks in the pipe bell, barrel, or coupling. c. For PVC pipe, a deflection in the pipe cross-section exceeding 1/4". d. Failed trench section causing excessive belly or sump condition in a pipe section causing retention of water of one inch or more. e. Root penetration into the pipe. 2. Where the sewer lateral is subjected to hydrostatic conditions and the pipe repair option selected is pipe lining, repairs shall be made to the lateral prior to the installation of the liner and shall correct the following deficiencies: a. A separation or offset in the pipe joint including any fish mouth condition at the joint which the lining system cannot bridge based on the liner manufacturer's recommendations. b. Holes in the pipe bell, barrel, or coupling that the lining system cannot bridge. c. For PVC pipe, a deflection in the pipe cross-section exceeding 1/4". d. Failed trench section causing excessive belly or sump condition in a pipe section causing retention of water of one inch or more. e. Root penetration into the pipe. f. Other lateral defects which the manufacturer of the lining system recommends be corrected prior to the placement of the liner. Hydrostatic Pressure Conditions Defined 1. Hydrostatic pressures exist around the sewer lateral when the lateral is completely or partially submerged by groundwater or exists within the lateral when discharges to the lateral exceeds the capacity of the pipe or is subject to water head. 2. The following circumstances shall be prima facia evidence that the sewer lateral is subject to hydrostatic pressures: a. The property being served by the public sewer collection system is located East of State Street and West of the Russian River; located in FEMA flood Zones A and B; located adjacent to any property, street, or private road where subsurface drains are installed, located west of State Street, south of Lovers Lane and north of Meadow Brook, Oak Court, and Spanish Canyon Drive, and if any portion of the property is EXHIBIT C located within 100 feet of the bank of a stream, creek or drainage ditch and any portion of the lateral is below the elevation of the nearest bank. b. For commercial or industrial uses, at any time the discharge to the sewer lateral exceeds the following flows for a 3 inch diameter sewer pipe at the indicated slopes or if there exists on the property a plumbing fixture that has the indicated capacity: 1. 50 gpm w/ slope of W per ft 2. 35 gmp w/ slope of 1/8" per ft c. For commercial or industrial uses, at any time the discharge to the sewer lateral exceeds the following flows for a 4 inch diameter sewer pipe at the indicated slopes or if there exists on the property a plumbing fixture that has the indicated capacity: 1. 100 gmp w/ slope of%" per ft 2. 75 gpm w/ slope of 1/8" per ft d. For commercial or industrial uses, at any time the discharge to the sewer lateral exceeds the following flows for a 6 inch diameter sewer pipe at the indicated slopes or if there exists on the property a plumbing fixture that has the indicated capacity indicated: 1. 310 gpm w/ slope of %<" per ft 2. 215 gpm w/ slope of 1/8" per ft e. Evidence that a basement pump is utilized on the property being served and is discharging water into the sewer collection system. f. Verification from a closed circuit television inspection that clear water is being discharged into the sewer main from the lateral. 3. All pressure laterals shall be pressure tested at 1.5 times the operating pressure and no more than a 1 % pressure loss shall be detected within a 10 minute test Specified Pressure Tests When Hydrostatic pressure conditions can exist outside or inside of the sewer lateral at any time, the sewer lateral shall be pressure tested by the exfiltration method by plugging the end of the sewer lateral at its point of connection to the public sewer and completely filling the sewer lateral with water from the lowest to the highest point thereof. To perform a pressure test, the sewer lateral must have a cleanout located near the building footing which is served by the sewer lateral. If the cleanout does not exist, one must be installed (deleted "by a licensed contractor under a plumbing permit issued by the City Building Department if the property is located within the City Limits and outside the District or issued by the Public Utilities Department if the property is located within the District whether the property is located in the City or County") as part of the test procedure. The contractor may perform preliminary pressure tests prior to completing the backfill operations. however, the final pressure test shall be performed after the completion of the backfill operations. The exfiltration pressure test for a gravity sewer lateral shall be with water to the level 3" below the lowest floor drain or fixture connection to the building drain system up to a maximum water column of 33 feet above the test plug in the lateral at the face of the main or in the lateral to main wye fitting at the main when a wye fitting exists. (Deleted " The sewer lateral shall be surcharged with water to a point equal to the foundation grade (floor joist level) or slab floor elevation") If necessary, a stand pipe shall be fitted to the top of the cleanout to achieve the required testing water level. The testing water level shall also be at least higher than the elevation of the back edge of the public sidewalk at the point above the approximate location of the sewer lateral, or the top of curb if there is no public sidewalk or the edge of pavement if there is no curb or public sidewalk. A cleanout at the property line or at the junction of the building drain to the lateral with an approved backwater valve or a test plug shall be installed if there is any gravity drained plumbing fixture in the structure being served below the elevation of the back edge of the public sidewalk at the point above the approximate location of the sewer lateral, or the top of curb if there is no public sidewalk or the edge of pavement if there is no curb or public sidewalk. A lateral may be tested in segments subject to the approval of the inspector. 2. The sewer lateral will have passed the pressure test if the testing water level within the testing standpipe does not drop more than the indicated rate for the given diameter of testing EX1--11BIT C standpipe indicated below. The allowed leakage per sewer lateral is 212.5 gpd or 8.85 gph or .15 gpm or 34.08 cubic inches per minute. a. 3" Diameter: 5 inches per minute b. 4" Diameter: 2.5 inch per minute c. 6" Diameter: 01.5 inch per minute END a ( _ Formatted: Font: Castellar UKIAH VALLEY SANITATION DISTRICT (070512 draft 4) Formatted: Centered STAFF COMMENTS STANDARDS FOR OBTAINING A SEWER LATERAL CERTIFICATE OF COMPLIANCE BASED ON REPAIR OR REPLACEMENT OF THE PRIVATELY OWNER 01 NED PORTIONOF A SEWER LATERAL Comment [Msomcell;Itis These transactions or events are, (1) the change of ownership of the property served, there are some recommended that the Standards reflect stipulated exemptions, or, (2) any repair or replacement of the main sewer to which the lateral is current ownership policy. As it stands PURPOSEtoday, this title is misleading. All portions required for the protection of public health, safety and welfare. Nothing in the Ordinance prevents such of the saver lateral are owned by the This document sets forth the minimum standards to which sewer laterals will be repaired, replaced, or propertyownerIf the policy changes, I then we revise Ne thenderds- I re -lined for the purpose of obtaining a Sewer Lateral Certificate of Compliance in accordance with the requirements set forth in the Ukiah Valley Sanitation District Ordinance No 29. GENERAL INFORMATION The Ukiah Valley Sanitation District Ordinance No. 29 requires the cleaning, inspection, and testing of sewer laterals connected to public sewers and serving residential, multi -family residential, commercial or industrial use properties upon the occurrence of stipulated property transfer transactions or events. These transactions or events are, (1) the change of ownership of the property served, there are some stipulated exemptions, or, (2) any repair or replacement of the main sewer to which the lateral is connected, or, (3) a determination by the Ukiah Public Utilities Director that the cleaning and testing is required for the protection of public health, safety and welfare. Nothing in the Ordinance prevents such testing, repair or replacement before a sale. The property owner is responsible for the repair or replacement of the sewer lateral which has been found through testing and inspection to exhibit conditions which would permit excessive infiltration to enter the sewer collection system or excessive exfiltration. Upon completion of the repair or replacement of the sewer lateral, re -inspections are to be conducted until the sewer lateral passes the required testing. Once the sewer lateral has successfully passed the inspection and testing procedure, the Director of Public Utilities shall execute a Sewer Lateral Certificate of Compliance which shall be filed with the Director of Public Utilities and the County Building Department and recorded with the County Recorder of Mendocino County. Excessive Comment[ktsomcez]: City and infiltration and exfiltration is defined as exceedin the allowable amount ass ecified herein. District Ordinances sepulate"do not meet current building material standards" There are two categories of Sewer Lateral certifications for continued service of a lateral based upon1 Comment [Ofd; P„rs„mt to materials and performance: (1) A 10 year certificate for existing laterals that do not conform to the section 923 of the Plumbing code i current standards for new laterals as established in the plumbing code adopted by the City of Ukiah as "Budding uweas shall be tested by to plumbing materials and iointing methods and does not exfiltrate at a rate greater than that plugging the and ofthe building sewer in its poim of connectioin with the public established in the Exfiltration Pressure Test for existing laterals. See Soeclfled Pressure Tests below. sewer or private sewage disposal system (2) A 25 year certificate for existing, existing repaired, or existing replaced laterals that meet the and completely fiuingthe buildmg sewer current standards for new laterals as established in the plumbing code adopted by the City of Ukiah, with water from we lowest to the highest including testing established in or referenced by that plumbing code. post thereof, or by approved equivalent few pressure air test or by such other test as may be prescribed by the An alternative testing and inspection procedure for a 10 year certificate consisting only of a CCN I Administrative Authority. The Building inspection of the sewer lateral is applicable when there is a qualified change of ownership of thesewer shall be watertight m all poims". property served and the potential for hydrostatic conditions around the sewer lateral do not exist. For a watesdgn'meansm hair re aire this repaired sewer would appy a apave 25 year certificate CCN inspection after backfill is required in addition to testin Y P q g as Nis is It is recombrandmended the weVwritten. ( reromm®dad Nat we specify the In the Ukiah Valley Sanitation District there are five (5) exemptions to the requirements of the District ezfi@inion ax as allowed berem ordinance other than certain transfers of interest in real property and they are (1) where sewer laterals Comment@6OTF 47: This editor I are more than 500 feet from the streams or other surface waters which flow into the Russian River, (2) additional language is not needed because sewer laterals that have been inspected within the last twenty five (25) years where the lateral is made the Certificate periods basedcx-ry of PVC, metal, or other modern material meeting the Uniform Plumbing Code, (3) sewer laterals that inspection are the sem, as stat paragraph above. Suggestomission.—, have been inspected within the last ten (10) years where the lateral is not made of PVC, metal, or other modern material meeting the Uniform Plumbing Code, (4) Sewer laterals that were last installed Comment [1101SOMIce5]: The thte"18yVepr«eame as provided both or re iih laced within the last twenty 5 ears where the lateral is made oPVC, metal, or other P Y five (2 ) Y f the City and District Ordinances do not modern material meeting the Uniform Plumbing Code, and (5) any building where the Director of require re -backfilling orthe trieml. The intent of this sadenmis um understood 1. ;) Formatted: Centered Public Utilities determines that testing and or repairs have been made in accordance with the Formatted: Font: Castellar ordinance within the last five (5) years. Although not currently required by the District ordinance, Certificates of Compliance will be issued indicating that the sewer lateral is exempt from the testing and or inspection provisions of the District Ordinance if the sewer lateral meets the exemptions stated above. STANDARDS FOR REPAIR OR REPLACEMENT OF PRIVATELY CW�WNED LATERALS. Approved Repair Methods and Materials 1. Materials used in the repair or replacement of existing sewer laterals which have failed to pass an inspection and/or test shall be made of pipe materials, fittings, couplings, and other joining materials which have been approved for use pursuant to the Plumbing Code adopted by the City current edition at the time of the testing and or inspection, and as modified and specified in these Standards. 2, Sewer Laterals constructed of an approved pipe material which have cracked pipe sections where the pipe has retained its original shape and does not show excessive deflection and is not subjected to hydrostatic pressures either outside or inside the pipe may be repaired with an approved cured in place spot repair lining. 3. Sewer laterals which are subjected to hydrostatic water conditions either inside or outside the pipe and which have not passed a required pressure test, may be repaired with an approved cured in place pipe lining system installed within the entire length of the sewer lateral from the wye in the sewer main to the sewer lateral cleanout closest to the building footing or replaced in its entirety with approved pipe materials. At the conclusion of the repair, replacement, or re- lining the complete sewer lateral must pass specified pressure tests. 4. The replacement of damaged pipe sections with approved materials, fittings, and couplings is only acceptable where the sewer lateral is not subjected to hydrostatic pressures either inside or outside of the pipe unless the complete sewer lateral from the wye at the main to the cleanout closest to the structure being served can pass the required pressure test after the repairs are complete. S. CLEAN OUT OR CLEAN OUTS REQUIRED FOR TESTING AND OR INSPECTION WHERE MINOR OR NO REPAIR IS REQUIRED: Whenever a sewer lateral is less than 50% repaired or replaced, or re -lined, cleanouts shall be provided to grade: A) At the junction of the building drain and the sewer lateral, typically within 2 feet of the structure being served by the lateral at a point approved by the permitting agency. B) At intervals not to exceed 100 feet in run of a cleaning snake to reach the adjacent run of a cleaning snake, and for each aggregate horizontal change in direction exceeding 135 degrees in accordance with the City Standard Plan No. 213 and the City adopted Plumbing Code for the length of the repaired or relined lateral. C) Al or near the property line at a point and in a manner approved by the Director of Public Works 0 in the public way, or, at a point and in a manner approved by the permitting agency if not in the public way and on private property, if necessary to inspect and/or clean the lateral to the main with a 100' inspection or cleaning device. 6. CLEAN OUTS REQUIRED AS PART OF MAJOR REPAIR OR REPLACEMENT: Whenever a sewer lateral is either more than 50% replaced or re -lined, cleanouts shall be provided to grade: A) At the junction of the building drain and the sewer lateral, typically within 2 feet of the structure being served by the lateral at a point approved by the permitting agency. B) At intervals not to exceed 100 feet in run of a cleaning snake to reach the adjacent run of a cleaning snake, and for each aggregate horizontal change in direction exceeding 135 degrees in accordance with the City Standard Plan No. 213 and the City adopted Plumbing Code. C) At or near the property line at a point and in a manner approved by the Director of Public Works 9 in the public way, or, at a point and in a manner approved by the permitting agency if not in the public way and on private property. 7. Approved trenchless technologies such as "pipe bursting" may be utilized to replace sewer laterals 8. Spot repairs consisting of the placement of metal or other sheeting materials and concrete or mortar will not be accepted. 9. Re -mortaring of joints as a repair method is not acceptable without prior approval of the permitting agency. Connmeat 1M50(Bcla]. axgmmend� omission. This does nm represwi the current ownership policy and it causes confusion. If the owm+ship policy changes, the Standards can bechanged to ''.. reflect the changed conditions. Comment LMS0ffree7]: section 705.12, Cement Mortar amts, ofthe Plumbing Code steres "Except for repairs and connections to existing lines constructed with suchpims, centrum monarpints shall beproheflumd on building sewers." if the City desires to revrsethese Standads m conform with all aspects of the Plmnbing Code, it.. suggested that this sentence be revised to reflect the provisions of the code. 10. Pipe and pipe couplings shall be joined and installed in accordance with them an ufacturer's recommendations. Pipe repairs shall be made in a manner which provides the least number of pipe joints. (deleted "Conditions Where Repairs will not be Accepted") 11. Backfilling Methods in the public we The placement of permeable material (pea gravel) around repaired or replaced pipe sections where the open trench method has been used will no longer be allowed except under conditions where saturated conditions exist within the trench and slurry backfill is not feasible and except for the placement of the required 4" deep sand pipe bed. Earth material consisting of clayey sand or sandy clay identified as CL pursuant to the Unified Soil Classification and having a LL s 20 and PI <_ 20 or other acceptable impervious material such as the red sand commonly used within the Ukiah area that compacts well and is substantially impervious when compacted shall be placed and (deleted mechanically or manually) compacted to 85% of proctor around the pipe that has been repaired or replaced from the pipe haunch to one foot above the top of pipe to create a water seal around most of the pipe. The remaining backfill requirements shall be in accordance with the City's Standard Plans. The backfill operations shall be complete prior to performing any required final pressure test. If pea gravel is used, bentonite clay water stops are to be constructed within the pipe trench where directed by the inspector. Water stops are generally to be constructed in the vicinity of the property line. Types of Pipe Damage that Must Be Repaired or Pipe Sections Replaced if the lateral does not pass the Specified Pressure Test Where the sewer lateral is not subjected to hydrostatic conditions, the pipe repairs must be made for the following pipe conditions. a. A separation or offset in the pipe joint including any fish mouth condition at the joint. b. Holes or cracks in the pipe bell, barrel, or coupling. c. For PVC pipe, a deflection in the pipe cross-section exceeding 1/4". d. Failed trench section causing excessive belly or sump condition in a pipe section causing retention of water of one inch or more. e. Root penetration into the pipe. 2. Where the sewer lateral is subjected to hydrostatic conditions and the pipe repair option selected is pipe lining, repairs shall be made to the lateral prior to the installation of the liner and shall correct the following deficiencies: a. A separation or offset in the pipe joint including any fish mouth condition at the joint which the lining system cannot bridge based on the liner manufacturer's recommendations. b. Holes in the pipe bell, barrel, or coupling that the lining system cannot bridge. c. For PVC pipe, a deflection in the pipe cross-section exceeding 1/4". d. Failed trench section causing excessive belly or sump condition in a pipe section causing retention of water of one inch or more. e. Root penetration into the pipe. f. Other lateral defects which the manufacturer of the lining system recommends be corrected prior to the placement of the liner. Hydrostatic Pressure Conditions Defined 1. Hydrostatic pressures exist around the sewer lateral when the lateral is completely or partially submerged by groundwater or exists within the lateral when discharges to the lateral exceeds the capacity of the pipe or is subject to water head. 2. The following circumstances shall be prima facia evidence that the sewer lateral is subject to hydrostatic pressures: a. The property being served by the public sewer collection system is located East of State Street and West of the Russian River; located in FEMA flood Zones A and B; (Formatted: Font: Castellar j Formatted: Centered comment (MSOffice8j: The scction that was omitted stated "Sewer laterals constructed ofpipe materials not approved by the Plumbing Cale must be repaired in thein entirety Pomo the wye in the sewer .to to a cleanout located near the footing of the structure being served." It would not be applicable in the conditions offacd under the la year Ct rftentt [MSOMce9j: It is mcommemled flet these standards apply to the private property side as well. Comment [MSOfficeiOl: This was included to specifioedly omitjcmng and flooding. ne use ofjiming and flooding to xbieve compaction in this area is not '.. recommended comment [MSOfficelil: This would now exclude the Endings from e CCTV inspection. It was intended that this would apply to inspection results from all methods of inspection and tesang located adjacent to any property, street, or -private road where subsurface drains are installed; located west of State Street, south of Lovers Lane and north of Meadow Brook, Oak Court, and Spanish Canyon Drive; and if any portion of the property is located within 100 feet of the bank of a stream, creek or drainage ditch and any portion of the lateral is below the elevation of the nearest bank. b. For commercial or industrial uses, at any time the discharge to the sewer lateral exceeds the following flows for a 3 inch diameter sewer pipe at the indicated slopes or if there exists on the property a plumbing fixture that has the indicated capacity: 1. 50 gpm w/ slope of %" per ft 2. 35 gmp w/ slope of 1 /8" per ft c. For commercial or industrial uses, at any time the discharge to the sewer lateral exceeds the following flows for a 4 inch diameter sewer pipe at the indicated slopes or if there exists on the property a plumbing fixture that has the indicated capacity: 1. 100 gmp w/ slope of %C per ft 2. 75 gpm w/ slope of 1/8" per ft d. For commercial or industrial uses, at any time the discharge to the sewer lateral exceeds the following Flows for a 6 inch diameter sewer pipe at the indicated slopes or if there exists on the property a plumbing fixture that has the indicated capacity indicated: 1. 310 gpm w/ slope of %l per ft 2. 215 gpm w/ slope of 1/8" per ft Formatted: Font: Castellar Formatted: Centered j e. Evidence that abasement pump is utilized on the property being served and is discharging water into the sewer collection system.:i Comrntlrt [MS0ffiae12]: Tn;a;a not f. Verification from a closed circuit television inspection that clear water is being 'relevant. A b..tpump is evidrneeor discharged into the sewer main from the lateral. high gvotma venter no mane whore it 3. All pressure laterals shall be pressure tested at 1.5 times the operating pressure and no more than a 1% pressure loss shall be detected within a 10 minute test Specified Pressure Tests When Hydrostatic pressure conditions can exist outside or inside of the sewer lateral at any time, the sewer lateral shall be pressure tested by the exfiltration method by plugging the end of the sewer lateral at its point of connection to the public sewer and completely filling the sewer lateral with water from the lowest to the highest point thereof. To perform a pressure test, the sewer lateral must have a cleanout located near the building footing which is served by the sewer lateral. If the cleanout does not exist, one must be installed (deleted "by a licensed contractor under a plumbingpermit issued by City Building Department if the property is located within the City and outside the District or issued by the Public Utilities Department if the property is located within the District whether the property is located in the City or County") as part of the test procedure. The contractor may perform preliminary pressure tests prior to completing the backfill operations; however, the final pressure test shall be performed after the completion of the backfill operations. The exfiltration pressure test for a gravity sewer lateral shall be with water to the level 3" below the lowest Floor drain or fixture connection to the building drain system up to a maximum water column of 33 feet above the test plug in the lateral at the face of the main or in the lateral to main wye fitting at the main when a wye fitting exists.(deleted "The sewer lateral shall be surcharged with water to a point equal to the foundation grade (floorjoist level) or slab Floor elevation") If necessary, a stand pipe shall be fitted to the top of the cleanout to achieve the required testing water level. The testing water level shall also be at least higher than the elevation of the back edge of the public sidewalk at the point above the approximate location of the sewer lateral, or the top of curb if there is no public sidewalk or the edge of pavement if there is no curb or public sidewalk. A cleanout at the property line or at the junction of the building drain to the lateral with an approved backwater valve or a test plug shall be installed if there is any gravity drained plumbing fixture in the structure being served below the elevation of the back edge of the public sidewalk at the point above the approximate location of the sewer lateral, or the top of curb if there is no public sidewalk or the edge of pavement if there is no curb or public sidewalk. A lateral may be tested in segments subject to the approval of the inspector. I commmlt [MSoffiael3]:'this provides clarity and it is recommended j that it tenant. Comment [MSOM M24]: As written this would preclude the testing of that portion of the lateral above the basement if the basement had a floor drn;n order the conditions that the basemeat was connected to a force main and the first floor and above were connected in a comme ft tMSOFRoels]: This inspection protocol was taken from Comment [MSOfKhce16]: This isnot understood. 2. The sewer lateral will have passed the pressure test if the testing water level within the testing standpipe does not drop more than the indicated rate for the given diameter of testing standpipe indicated below. The allowed leakage per sewer lateral is 212.5 gpd or 8.85 gph or .15 gpm or 34.08 cubic inches per minute. a. 3" Diameter: 5 inches per minute b. 4" Diameter: 2.5 inch per minute c. 6" Diameter: 01.5 inch per minute END Formatted: Centered Formatted: Font: Castellan Comment [14SOfftcel7l: Rewnne '.. nd then this be rounded to 212. The nvxinen drop in inch" is not exactly equal to the allowed leakage as stipulated. The indicated inches per nine were rounded to the newest increnmt ths, j could be easily quantified in the inspection. EXHIBIT E UKIAH VAI 1 CV SANITATION DICTAIC AND THE CITY OF UKIAH STANDARDS FOR OBTAINING A SEWER LATERAL CERTIFICATE OF COMPLIANCE BASED ON REPAIR OR REPLACEMENT OF THE SEWER LATERAL PURPOSE This document sets forth the minimum standards to which sewer laterals will be repaired, replaced, or re -lined for the purpose of obtaining a Sewer Lateral Certificate of Compliance in accordance with the requirements set forth in the Ukiah Valley - San tat on District Ord . p No oo 2nd the. City of Ukiah Ordinance No. 18191091. This document also describes those situations for which a Sewer Lateral Certificate of Compliance will not be issued. GENERAL INFORMATION The Ukiah Valley and -the -The City of Ukiah Ordinance No. 4-018 1091 requires the cleaning, inspection, and testing of sewer laterals connected to public sewers and serving residential, multi -family residential, commercial or industrial use properties upon the occurrence of stipulated transactions or events -In theUkJa# Valley -Sanitation -District, -the transactions or- events requiring-the-cleaning.inspection-andtesting -ofi-sewer4atera1af&(1-)the-change-of ownefship ofihe property replacement -of the -main sewer-to-which4he-4atera1 soeruaected;and-(3}a-determination by #ke-Ukigh Fob -Utt4+ties-0ireetor that -the -cleaningand he PF(AeGtpon ofpub lcheaIth—safety- and -weI#afe-In the City of Ukiah, the transaction or events requiring the cleaning, inspection, and testing of a sewer lateral are (1) the application for a new connection to the sewer collection system, (2) the application for a building permit for a remodel of any structure being served by the sewer lateral where the cost of the remodel work exceeds $50,000 in 2007 dollars and adjusted every year for inflation, (3) the application for a building or plumbing permit to install additional toilet facilities on the property served, (4) the application for a change of use on the property served from residential to commercial or from non -restaurant commercial to restaurant commercial, (5) the change of ownership of the property served, (6) any repair or replacement of the main sewer to which the sewer lateral is connected, and (7) a determination by the Public Utilities Director that the cleaning and testing is required for the protection of the public health, safety, and welfare. Nothing in the Ordinance prevents such testing repair or replacement before a change of ownership. Under both -the ordinances, the property owner is responsible for the repair or replacement of the sewer lateral which was found through testing and inspection to exhibit conditions which would permit excessive infiltration to enter the sewer collection system or excessive exfiltration. Upon completion of the repair or replacement of the sewer lateral, re - inspections are to be conducted until the sewer lateral passes the required testing. Once the sewer lateral has successfully passed the inspection and testing procedure, the Director of Public Utilities shall execute a Sewer Lateral Certificate of Compliance which shall be filed with the Director of Public Utilities and the appropr ate Building Department and recorded with the County Recorder of Mendocino County. Excessive infiltration and exfiltration is defined as exceeding the allowable amount In both -the -DFstnct-and the City, -an -An alternative testing and inspection procedure consisting only of a CCN inspection of the sewer lateral is applicable when there is a qualified change of ownership of the property served and where the potential for hydrostatic pressures around the sewer pipe do not exist. EXHIBIT ]E Currently, all property located within the City limits are within the zone designated as having the potential for hydrostatic pressures. in the tlk ah_ -ae ether eXennPtIORS to 9istri6t- 6er#2iR t#ey are (1)�nhef�e •,•,r laterals'-afe-mGre4hap- 50n feet from if e�3l+rfa6e -t#. n r . River—�'� sewer bee„.,,upeeted-w4h'n +he lec++u,c,nh, fve MGI wh^e�ns �� lateral - sewer-laterals-t#at #ave been nspeGted-wglhm the -Oast ten (10) years where the later s-a(A made_of P -VG,- metal eFa�P,4'P 4-rneetingthe -Uniform Plumbing- Code ,'"�werlaterals-thW we;-- last- or -replaced -within -the -last twenty -five-(25}yea �swher„ *-[hze --ralis-made-ofPvs metal-orethermodern -n material meeting the Uniform-P#+mb ng -Code and{5)-any building w#eretpe D+reotor-of-Public-Utll+t4s detanTitnes-that testing and or repairs#ave-been made -in-accordance-w4h the, ordinance within theLlast fw&k5) years. Although -notrequkedbythe -D3&tfiet-ordinance, Centfisates of-Compliance-willlb�- +ssued 4ndiGatirrg that -the- -sewer -lateral-is- exempt -from -the-Provisions of the DistrictOrdinanceifthesewer lateralmeetsthe exemptions stated For those properties within the City of Ukiah and not within the District, a property owner may apply for a Sewer Lateral Certificate of Compliance without inspection when (1) the property owner provides evidence, satisfactory to the Director of Public Utilities, that the sewer lateral serving the property is ten (10) years old or less, (2) the property owner provides evidence, satisfactory to the Director of Public Utilities that the sewer lateral was repaired or replaced and passed inspection within the previous ten (10) years, or (3) the property owner provides evidence, satisfactory to the Director of Public Utilities, that the lateral has passed an inspection within the past five (5) years. There are two categories of Sewer Lateral Certificate of Compliances issued for the continued service of a sewer lateral based upon materials and performance: (1) A 10 year certificate for existing laterals that do not conform to the current material standards established by the City and do not exfiltrate at a rate greater that that established in these Standards and (2) A 25 year certificate for existina existing repaired, or existing replaced sewer laterals that meet the current material standards established by the Citv and do not exfiltrate at a rate qreater that that established in these Standards. STANDARDS FOR REPAIR OR REPLACEMENT Approved Repair Methods and Materials 1. Materials used in the repair or replacement of existing sewer laterals which have failed to pass an inspection and/or test shall be made of pipe materials, fittings, couplings, and otherjoining materials which have been approved for use pursuant to the Plumbing Code adopted by the City and as modified and specified in these Standards. The approved pipe materials, fittings and joining methods are: Approved Pipe Materials: a. ABS plastic pipe conforming to ASTM D 2661, ASTM D 2751; ASTM F 628 b. Cast Iron Pipe conforming to ASTM A 78; ASTM A 888, CISPI 301 c. Coextruded Composite ABS DWV SCH 40 IPS - solid conforming to ASTM F 1488 d. Coextruded Composite ABS DWV SCH 40 IPS - cellular core conforming to ASTM F 1488 e. Coextruded Composite PVC DWV SCH 40 IPS - solid conforming to ASTM F 1488 f. Coextruded Composite PVC DWV SCH 40 IPS - cellular core conforming to ASTM F 891; ASTM F 1488 g. Coextruded Composite PVC IPS -DR, PS140, PS200, DWV conforming to ASTM F 1488 h. Coextruded Composite ABS sewer and drain DR -PS in PS35, PS50, PS100, PS140, PS200 conforming to ASTM F 1488 EXHIBIT ]E i. Coextruded Composite PVC sewer and drain DR -PS in PS35, PS50, PS100, PS140, PS200 conforming to ASTM F 1488 j. Coextruded Composite PVC sewer and drain PS25, PS50, PS100 - cellular core conforming to ASTM F 891 k. Polyethylene (PE) plastic pipe SDR -PR conforming to ASTM F 714 I. Polyvinyl chloride (PVC) plastic pipe type DWV,mSDR26, SDR35, SDR41, PS 50 or PS100 conforming to ASTM D 2665; ASTM D 2949; ASTM D 3034, CSA 13182.2; CSA 13182.4 m. Vitrified Clay Pipe (VCP) conforming to ASTM C 4, ASTM C 700 Approved Pipe Fittings: a. ABS Plastic conforming to ASTM D 2661, ASTM D 3311; CSA B181.1 b. Cast iron conforming to ASME B 16.4, ASME B 16.12, ASTM A 74; ASTM A 888; CISPI 301 c. Coextruded composite ABS DWV SCH 40 IPS solid or cellular conforming to ASTM D 2661; ASTM D 3311; d. ASTM F 628 e. Coextruded composite PVC DWV SCH 40 IPS -R, PS140, PS 200 solid or cellular conforming to ASTM D 2665, ASTM D 3311, ASTM F 891 f. Coextruded composite ABS sewer and drain DR -PS in PS35, PS50, PS100, PS140, PS200 conforming to ASTM D 2751 g. Coextruded composite PVC sewer and drain DR -PS in PS35, PS50, PS100, PS140, PS200 conforming to ASTM D 3034 h. Grey or ductile iron conforming to AWWA S 110 i. PVC conforming to ASTM D 2665, ASTM D 3311; ASTM F 1866 Approved Pipe Joining: a. Joints between ABS pipe and between pipe and fittings shall be mechanical joints made with an elastomeric seal conforming to ASTM C 1173, ASTM D 3212, or CSA 8602 or cement welded using cement solvent conforming to ASTM D 2235 or CSA 8181.1. Joints shall be made conforming to ASTM D 2235, ASTM D 2661, ASTM F 628 or CSA B181.1. b. Joints between cast iron pipe and between pipe and fittings shall be made with compression gaskets for hub and spigot pipe and fittings conforming to ASTM C 564 and shall be compressed when the pipe is fully inserted or joined with mechanical joint couplings for hubless pipe and fittings conforming to CISPI 310, ASTM C 1277 or ASTM C 1540. The elastomeric sealing sleeve shall conform to ASTM C 564 or CSA B602 and shall be provided with a center stop. c. Joints between coextruded composite pipe with an ABS outer layer or ABS fittings shall be made with mechanical joints having an elastomeric seal conforming to ASTM C 1173, ASTM D 3212, or CSA B602 or cement welded using solvent cement conforming to ASTM D 2235 or CSA 8181.1. Joints shall be made conforming to ASTM D 2235, ASTM D 2661, ASTM F 628 or CSA B181.1. d. Joints between coextruded composite pipe with a PVC outer layer or PVC fittings shall be made with mechanical joints having an elastomeric seal conforming to ASTM D 3212 or cement welded in accordance with ASTM D 2855. A purple primer conforming to ASTM F 656 shall be applied to the ends being joined and solvent cement not purple in color and conforming to ASTM D 2564, CSA B137.3, CSA 8181.2 or CSA 13182.1 shall be applied to all joint surfaces. e. Joints between PVC pipe and between pipe and fittings shall be made with mechanical joints having an elastomeric seal conforming to ASTM C 1173, ASTM D 3212, or CSA 8602 or cement welded in accordance with ASTM D 2855. A purple primer conforming to ASTM F 656 shall be applied to the ends being joined and solvent cement not purple in color and conforming to ASTM D 2564, CSA 6137.3, CSA B181.2 or CSA 13182.1 shall be applied to all joint surfaces. EXHIBIT E Joints between vitrified clay pipe and between pipe and fittings shall be with an elastomeric seal conforming to ASTM C 425, ASTM C 1173, or CSA 13602. Joints between polyethylene plastic pipe shall be heat fused in accordance with ASTM D 2657 and the manufacturer's instructions orjoined with a mechanical joint having an elastomeric seal conforming to ASTM C 1173, ASTM D 3212, or CSA B602 and installed pursuant to the manufacturer's instructions. Joints between different pipe materials shall be made with a mechanical joint of the compression or mechanical sealing type conforming to ASTM C 1173, ASTM C 1460 or ASTM C 1461. Connectors and adaptors shall be approved for the application and such joints shall have an elastomeric seal conforming to ASTM C 425, ASTM C 443, ASTM C 564, ASATM C 1440, ASTM D 1869, ASTM F 477, CSA A257.3M or CSA 8602. The following Joints and Connections are prohibited: a. Cement, cement mortar, or concrete joints b. Mastic or hot pour bituminous joints c. Caulked joints d. Oakum or hemp joints filled with lead e. Lead joints f. Joints made with fittings not approved for the specific installation g. Joints between different diameter pipes made with elastomeric rolling O -rings. h. Solvent cement joints between different types of plastic pipe. 2. Sewer Laterals constructed of an approved pipe material which have cracked pipe sections where the pipe has retained its original shape and does not show excessive deflection and is not subjected to hydrostatic pressures either outside or inside the pipe may be repaired with an approved cured in place spot repair lining. 3. Sewer laterals which are subjected to hydrostatic water conditions either inside or outside the pipe and which have not passed a required pressure test, may be repaired with an approved cured in place pipe lining system installed within the entire length of the sewer lateral from the wye in the sewer main to the sewer lateral cleanout closest to the building footing or replaced in its entirety with approved pipe materials. At the conclusion of the repair, replacement, or re- lining the complete sewer lateral must pass specified pressure tests. 4. The replacement of damaged pipe sections with approved materials, fittings, and couplings is only acceptable where the sewer lateral is not subjected to hydrostatic pressures either inside or outside of the pipe unless the complete sewer lateral from the wye at the main to the cleanout closest to the structure being served can pass the required pressure test after the repairs are complete. 5.Wher}ever-a-sewer lateral is either -repaired -replaced,-or-re tined-, cleanouts-shall be providedat the property line, within 2 feet of the structure being served by the lateral, -at-intervals not to 6 5 Approved trenchless technologies such as "pipe bursting" may be utilized to replace sewer laterals. 7-6. Spot repairs consisting of the placement of metal or other sheeting materials and concrete or mortar will not be accepted. 8.7. Re -mortaring of joints as a repair method is not acceptable. 9-8. Pipe and pipe couplings shall be joined and installed in accordance with the manufacturer's recommendations. Pipe repairs shall be made in a manner which provides the least number of pipe joints. 9. Whenever a sewer lateral is less than 50% repaired or replaced or re -lined cleanouts shall be provided to grade at the following locations: A) At the junction of the building drain and the sewer lateral, typically within 2 feet of the structure being served by the lateral at a point approved by the permitting agency. B) At intervals not to exceed 100 feet in run of a sewer cleaning snake to reach the adjacent run of a cleaning snake. and for each aggregate EXHIBIT E lateral. C) At or near the property line at a point and in a manner approved by the Director of Public works if in the public right of way and in a manner approved by the permitting authority if not in the public right of way. Conditions Where Repairs will not be Accepted 1. The repair of orangeburg pipe, hubless concrete or vitrified clay pipe, or pipes without gasketed or glued bell and spigot joints excepting ACP gasketed couplings, ABS glued or gasketed couplings, or gasketed couplings for grey iron drainage pipe will not be accepted. Sewer laterals constructed of these pipe materials must be repaired in their entirety from the wye in the sewer main to a cleanout located near the footing of the structure being served. Backfilling Methods The placement of permeable material (pea gravel) around repaired or replaced pipe sections where the open trench method has been used will no longer be allowed except under conditions where saturated conditions exist within the trench and slurry backfill is not feasible and except for the placement of the required 4" deep sand pipe bed. Earth material consisting of clayey sand or sandy clay identified as CL pursuant to the Unified Soil Classification and having a LL <_ 20 and PI <_ 20 or other acceptable impervious material such as the red sand commonly used within the Ukiah area that compacts well and is substantially impervious when compacted shall be placed and mechanically or manually compacted to 85% of proctor around the pipe that has been repaired or replaced from the pipe haunch to one foot above the top of pipe to create a water seal around most of the pipe. The remaining backfill requirements shall be in accordance with the City's Standard Plans. The backfill operations shall be complete prior to performing any required final pressure test. If pea gravel is used, bentonite clay water stops are to be constructed within the pipe trench where directed by the inspector. Water stops are generally to be constructed in the vicinity of the property line. Types of Pipe Damage that Must Be Repaired or Pipe Sections Replaced Where the sewer lateral is not subjected to hydrostatic conditions, the pipe repairs must be made for the following pipe conditions: a. A separation or offset in the pipe joint including any fish mouth condition at the joint b. Holes or cracks in the pipe bell, barrel, or coupling c. For PVC pipe, a deflection in the pipe cross-section exceeding 1/4". d. Failed trench section causing excessive belly or sump condition in a pipe section causing retention of water of one inch or more. EXHIBIT E e. Root penetration into the pipe. 2. Where the sewer lateral is subjected to hydrostatic conditions and the pipe repair option selected is pipe lining, repairs shall be made to the lateral prior to the installation of the liner and shall correct the following deficiencies: a. A separation or offset in the pipe joint including any fish mouth condition at the joint which the lining system cannot bridge based on the liner manufacturer's recommendations. b. Holes in the pipe bell, barrel, or coupling that the lining system cannot bridge. c. For PVC pipe, a deflection in the pipe cross-section exceeding 1/4". d. Failed trench section causing excessive belly or sump condition in a pipe section causing retention of water of one inch or more. e. Root penetration into the pipe. f. Other lateral defects which the manufacturer of the lining system recommends be corrected prior to the placement of the liner. Hydrostatic Pressure Conditions Defined 1. Hydrostatic pressures exist around the sewer lateral when the lateral is completely or partially submerged by groundwater or exists within the lateral when discharges to the lateral exceeds the capacity of the pipe or is subject to water head. 2. The following circumstances shall be prima facia evidence that the sewer lateral is subject to hydrostatic pressures: a. The property being served by the public sewer collection system is located east of State Street and west of the Russian River, located in FEMA flood Zones A and B, located adjacent to any property, street, or private road where subsurface drains are installed; located west of State Street, south of Lovers Lane and north of Meadow Brook, Oak Court, and Spanish Canyon Drive; and if any portion of the property is located within 100 feet of the bank of a stream, creek or drainage ditch and any portion of the lateral is below the elevation of the nearest bank. b. For commercial or industrial uses, at any time the discharge to the sewer lateral exceeds the following flows for a 3 inch diameter sewer pipe at the indicated slopes or if there exists on the property a plumbing fixture that has the indicated capacity: 1. 50 gpm w/ slope of 1/4" per ft 2. 35 gmp w/ slope of 1/8" per ft c. For commercial or industrial uses, at any time the discharge to the sewer lateral exceeds the following flows for a 4 inch diameter sewer pipe at the indicated slopes or if there exists on the property a plumbing fixture that has the indicated capacity: 1. 100 gmp w/ slope of/:' per ft 2. 75 gpm w/ slope of 1/8" per ft d. For commercial or industrial uses, at any time the discharge to the sewer lateral exceeds the following flows for a 6 inch diameter sewer pipe at the indicated slopes or if there exists on the property a plumbing fixture that has the indicated capacity indicated: 1. 310 gpm w/ slope of%" per ft 2. 215 gpm w/ slope of 1/8" per ft e. Evidence that a basement pump is utilized on the property being served. f. Verification from a closed circuit television inspection that clear water is being discharged into the sewer main from the lateral. 3. All pressure laterals shall be pressure tested at 1.5 times the operating pressure and no more than a 1 % pressure loss shall be detected within a 10 minute test Specified Pressure Tests When Hydrostatic pressure conditions can exist outside or inside of the sewer lateral at any time, the sewer lateral shall be pressure tested by the exfiltration method by plugging the end of the sewer 0 EXHIBIT E lateral at its point of connection to the public sewer and completing filling the sewer lateral with water from the lowest to the highest point thereof. To perform a pressure test, the sewer lateral must have a cleanout located near the building footing which is served by the sewer lateral. If the cleanout does not exist, one must be installed by a licensed contractor under a plumbing permit issued by City Building Department if the property is located within the City and outside the District or issued by the Public Utilities Department if the property is located within the District whether the property is located in the City or County. The contractor may perform preliminary pressure tests prior to completing the backfill operations; however, the final pressure test shall be performed after the completion of the backfill operations. Exfiltration Pressure Test The sewer lateral shall be surcharged with water to a point equal to the foundation grade (floor joist level) or slab floor elevation. If there is any plumbing fixture inside the structure lower than the testing water level, the fixture shall be plugged. If necessary, a stand pipe shall be fitted to the top of the cleanout to achieve the required testing water level. The testing water level shall also be at least higher than the elevation of the back edge of the public sidewalk at the point above the approximate location of the sewer lateral, or the top of curb if there is no public sidewalk or the edge of pavement if there is no curb or public sidewalk. A cleanout at the property line_ with-an-approved--backwater-valve-shall be installed with an approved backwater valve if there is any p4jmb ng -drain fixture in the structure being served that is below the elevation of the back edge of the public sidewalk at the point above the approximate location of the sewer lateral, or the top of curb if there is no public sidewalk or the edge of pavement if there is no curb or public sidewalk. 2. The sewer lateral will have passed the pressure test if the testing water level within the testing standpipe does not drop more than the indicated rate for the given diameter of testing standpipe indicated below. The allowed leakage per sewer lateral is 8212 gpd or 3-548.85 gph or -0-590.15 gpm or x&334.08 cubic inches per minute. a. 3" Diameter: 2-5 inches per minute b. 4" Diameter: 4-2.5 inches per minute c. 6" Diameter: 051_5 inches per minute P"r1rhment # Z HISTORY, USES, PERFORMANCE ::?'O Q G --e -V correct use of polyethylene is contained in ANSI/AWWA C105/A21.5. Also, ASTM A 674 pro- vides installation instructions and an appendix which details a 10 point scale to determine if the soils are potentially corrosive to cast iron. Information on this Standard is available from the Cast Iron Soil Pipe Institute and its member Companies. Since the 300 series of nickel -chromium stainless steel is even more resistant to corrosion than cast iron, the stainless steel No -Hub couplings used to join hubless cast iron soil pipe require no more special protection against corrosion than the pipe itself. Over I billion No -Hub couplings installed since 1961 in the United States attest to the durability of these couplings. Expansive Soils Some dense clay soils expand and shrink when subjected to wetting and drying conditions. In dry periods, cracks form and when wet conditions return, the soil absorbs moisture and expands. If this condition is present it is recommended that the trench be excavated to greater than normal depth and select backfill materials be used to provide for protection from this movement. Resistance to Abrasion Cast iron soil pipe is highly resistant to abrasion from sand, gravel, glass particles, garbage disposal residue, dishwasher discharge, and debris being carried in suspension, both at low and high velocities, or washed along the lower portion of the sewer or drain. This characteristic has been very well documented by examinations of existing soil pipe. CAST IRON SOIL PIPE JOINTS AND THEIR CHARACTERISTICS The cast iron soil pipe gasketed joints shown in Figure 1 are semi-rigid, water tight connec- tions of two or more pieces of pipe or fittings in a sanitary waste, vent, or sewer system. These joints are designed to give rigidity under normal conditions and still permit sufficient flexibility under adverse conditions, such as ground shift, footing settlement, wall creepage, building sway, etc., to allow pipe movement without breakage or joint leakage. Properly installed, the joints have equal longevity with the cast iron soil pipe, and can be installed in walls, under ground, and in other inaccessible places and forgotten. Types of Cast Iron Soil Pipe and Finings Cast Iron Soil Pipe used in the United States is classified into two major types — hub & spigot and hubless (No Hub). Hubless cast iron soil pipe and fittings are simply pipe and fittings manufactured without a hub in accordance with ASTM A888 or CISPI 301. The method of joining these pipe and fittings utilizes a hubless coupling which slips over the plain ends of the pipe and fittings and is tightened HISTORY, USES, PERFORMANCE 9 to seal it. Hubless cast iron soil pipe and fittings are made in only one class or thickness. There are many varied configurations of fittings and both pipe and fittings range in sizes from 1 1/2" to 10'. Couplings for use in joining hubless pipe and fittings are also available in these same size ranges from the member companies of the Cast Iron Soil Pipe Institute. Hub and Spigot pipe and fittings have hubs into which the spigot (plain end) of the pipe or fitting is inserted. The joint is sealed with a rubber compression gasket or molten lead and oakum. Hub and Spigot pipe and fittings are available in two classes or thicknesses. These are classified as Service (SV) and Extra Heavy (XH). Because the additional wall thickness is added to the outside diameter Service (SV) and Extra Heavy (XH) have different outside diameters and are not readily interchangeable. These two different types of pipe and fittings can be connected with adaptors available form the manufacturer. Hub and Spigot pipe and fittings are made in accordance with ASTM A-74 and are available in 2"-15" sizes. Compression gaskets, lubricant, and assembly tools are available from the member companies of the Cast Iron Soil Pipe Institute. Shielded Hubless Coupling The shielded hubless coupling for cast iron soil pipe and fittings is a plumbing concept that provides a more compact arrangement without sacrificing the quality and permanence of cast iron. The illustrated design in Figure 1 shows the system typically uses a one-piece neoprene gasket, a shield of stainless steel retaining clamps. The great advantage of the system is that it permits joints to be made in limited -access areas. The 300 series stainless steel which is often used with hubless couplings was selected because of its superior corrosion resistance. It is resistant to oxidation, warping and deformation, offers rigidity under tension with a substantial tensile strength, and yet provides sufficient flexibility. In the illustration below, the shield is corrugated in order to grip the gasket sleeve and give maximum compression distribution. The stainless steel worm gear clamps compress the neoprene gasket to seal the joint. The gasket absorbs shock, vibration and completely eliminates galvanic action between the cast iron soil pipe and the stainless steel shield. wC:;i`*` srai r� tri q;A?Aq continued on next page M HISTORY, USES, PERFORMANCE 10 q_�..,_ Figure 1 continued FIG. 1 — Typical Joints being Used to Connect Cast Iron Soil Pipe and fittings are: The Compression Joint The compression joint is the result of research and development to provide an efficient, lower-cost method for joining cast iron soil pipe and fittings. The joint is not unique in application to cast iron soil pipe, since similar compression -type gaskets have been successfully used in pres- sure pipe joints for years. As shown in Figure 1, (B) the compression joint uses hub and spigot pipe as does the lead and oakum joint. The major difference is the one-piece rubber gasket. When the spigot end of the pipe or fitting is pushed or drawn into the gasketed hub, the joint is sealed by displacement and compression of the rubber gasket. The resulting joint is leak -proof and root -proof. It absorbs vibration and can be deflected up to 5 degrees without leakage or failure. The Lead And Oakum Joint Cast iron soil pipe joints made with oakum fiber and molten lead are leak -proof, strong, flexi- ble and root -proof. The waterproofing characteristics of oakum fiber have long been recognized by the plumbing trades, and when molten lead is poured over the oakum in a cast iron soil pipe joint, Cast iron pipes for plumbing Plumbing -Basics Cast iron pipes for plumbing Page 1 of 2 Attachment # '45i_ Search Products Plumbing Ads by Google Drain Pipe Galvanized Pipe Pipe Replacement Copper Pipe Fittings Pipe Patches basics Cast iron pipe is used in most small residential homes for soil piping, which is the main pipes of the drainage or sewer Bathroom system and leads outside to the sewer or septic tank. The soil stack runs from under the basement floor up through the roof Bathroom of the house, the top section forming part of the vent system. The size almost universally used is 4" pipe. That size is large fixtures enough, and is generally the smallest size available. Bathroom floor plans Fittings Bathtub installation The usual fittings used with other types of pipe are cast for use with cast iron pipe, but Y and TY fittings are the ones most Installing often used with cast iron pipe. lavatory Water How to install closet install Cast iron pipe is obtainable with threaded joints but that is expensive. Most cast iron pipe is cast as bell -and -spigot type. The plain end, or spigot, slips into the bell end of the next piece of pipe or fitting, is yarned with oakum, and then the joint is Cesspool[ filled and sealed with hot lead. septic tanks Measuring unthreaded pipe Drainage Unthreaded pipe is caulked at the joints. It is measured in the same way as threaded pipe. There is, however, one Fixture pes exception. You will find it practical to measure short lengths of cast iron a from end to end. This is because of the bell Hlouse and spigot joint used. g pipe drain House Cutting cast iron pipe sewer Sizing Cast iron pipe is cut differently from other kinds of pipe. Use a hammer and cold chisel. After measuring and deciding Soil stack where your pipe is to be cut, mark a line around the pipe, being sure to make it as square as you can. Support your pipe on Vent piping 2" x 4"s, and score it lightly all the way around with the cold chisel. Finishing Then make deeper cuts, turning the pipe after each blow. After you have gone all the way around the pipe several times, touch the pipe will break clean at the point where you have been cutting. Tap the pipe with your hammer at each end, and if you Heating a get a clear ring, the pipe is sound. If not, the pipe is cracked and not worth using. Only the piece with the bell is usable. home How to assemble vertical joints Kitchen Cast iron a is heavy and must be supported Dishwasher pipe y while you assemble a joint. Make sure the spigot end of the top piece and install the bell end of the bottom piece are clean and completely dry. Place the spigot in the exact centre of the bell and secure Garbage both pieces in place with metal strips attached to a framework, so that you do not have to hold them in place. Next, pack disposer twisted oakum into the bell around and around 'until it is about 1" from the top. The bell of a 4" pipe is about 3 1/2" deep, install and about 5 feet of oakum will be required for each joint. Pack the oakum in tightly with a yarning iron and hammer. Kitchen plans Now the joint is ready to be caulked with lead. About 3 pounds of lead are needed for each joint of 4" pipe. Melt the lead in Kitchen a gasoline -fired melting pot and melt enough for several joints, considerably more than you are going to use. When the sink lead is molten, heat the ladle that you are going to use to transfer and pour the lead. installation Laundry A cold ladle will chill and solidify the lead so that it will not pour properly. Dip the ladle into the melting pot, scoop up a install ladleful of lead, and pour it in the joint without waiting. Keep your head well away from the joint, so lead will not fly out and Room hit you. Move the ladle around the pipe as you pour, so the lead will Flow in quickly all around. Fill the joint completely until a plans bead forms above the spigot. It will protrude about 1/8" to 1/4" above the rim of the bell. Work areas As soon as the lead cools, caulk the joint with a caulking iron. Lead shrinks slightly when it cools and caulking is necessary Pipes to pack the lead firmly inside the joint. Place the end of the caulking iron on the lead and tap the tool gently with a hammer. Brass Striking too hard at first may jar the lead loose from the joint. After tapping lightly all around the joint you can caulk harder. Cast Iron Continue until you are sure the lead has been forced in all around. Copper Steel In some localities it is permissible to joint cast iron pipe with shredded lead (sometimes called lead wool), which can be caulked cold, or with a commercial jointing -compound, which requires no caulking. That is easier, of course, but molten Plumbing lead is required in most places. layout Assembling horizontal joints http://www.plumbing-basics.com/pipes/pipes-cast-iron.htm 5/25/2007 Cast iron pipes for plumbing Pipe plan Roughing - in Water distributing Repairs Faucet repair Pipe problems Repair other Toilet repair Tools Plumbing materials Specialty tools Water Supply Hot water heaters Running pipes Service connection Testing Water meter Water savings Wells / pumps Page 2 of 2 Attachment # The same initial procedure applies in making horizontal joints as for vertical ones. Secure the two pieces of pipe firmly in place after making sure they are clean and dry. Any moisture might dampen the oakum, causing lead to fly out or prevent it from filling the joint properly. When ready to pour the lead, first attach a tool called a joint -runner. It is made of asbestos and is attached close to the end of the bell. You pour the molten lead in at the top and it finds its way down and around inside the cavity. After the lead has cooled, remove the joint -runner and caulk the lead in firmly, as with vertical joints. Repipe Specialists, Inc. Got Roots In Your Sewer? Qualtire Plumbing of AZ Most homes recited in 1 day, many times 1/2 We renew your sewer line without expensive Plumbing Services & Repairs Sinks, Tubs, the price of a plumber digging or disruption Toilets and Faucets. www.1-800-repiping.com www.sospiumbingroater.com Qualtire.mm/ http://www.plumbing-basics.com/pipes/pipes-cast-iron.htm 5/25/2007 Plumbing in the Ilome: sewer pipe leak Search is Page I of AIIExpens > Experts Experts: Plumbing in the Home APP-. No,* thousands of questions Home - More Questions - Question Library Free Encyclopedia - Make this Site Your Homepage? S... sn ed _mks Remedy Plumbing Leak repair clamps butylene Lawsuit Info Bay Area Plumbing Service Leak Detection Specialist Rough More than 15 years experience in Action Settlement Details Find A Plumbing Service Day or Night Plumbing pipeline products. Contractor Pr"obuol Licensed Plumbing Contractors n��u l ",� psBiepa.:; e,", wlzsn,avnrt l.,v,,oei , �cler..:et More Plumbing in the Home Answers You are here: Experts > Home/Garden > Question Library Home Improvement/Repair> Plumbing in the Home > sewer pipe leak # A B C D E F G H I J K L M N O P O R S T U Topic: Plumbing in the vwxyz Home Ask a question about October 21, 2005 Plumbing in the Home Expert: speedball1 Tell friends Date: 10/21/2005 Volunteer Subject: sewer pipe leak Experts of the Month township I live in. I plan to sell the house in the near future.] Expert Login Question Tom. This is an additional query. Hope your patience is long today and I appreciate the Awards help. Ads by Googoe Repiping Professionals multi unit repipe Visit Us Here For A Free Estimate! www. DeltaMechanical come Fast & Easy Plumbing Connect any pipe to any pipe with SharkBite® Push -Fitting TM www. cashacmecom Answer Good morning Don, There aren't too many of us left. Those of us that learned the trade yarning,(oakum) pouring,(lead) and caulking lead joints on cast iron drainage pipes. Go to :hftp://www.contractormag.com/articles/column.cfm?columnid=379 To find out about caulking a lead joint. Be advised that the lead does not seal the joint and make it water tight, the oakum swells up and does that. All the lead does is keep the oakum compressed and tight in the joint. I can't put up images on this site but if you want to post your question about caulking irons over on AskMeHelpOesk.com I'll be glad to show you what caulking irons look like. You say," Tom, you no doubt get really tired of answering questions from "do-it-yourself' types that tackle any and all jobs." Not so!! This is my hobby and my way of feeling that even in retirement I still have something to contribute and am not just some old fart setting down here in Florida waiting to die. Keep those questions coming and thanks for the rate. Tom Add to this Answer Ask a Question http://en.allexperts.com/q/Plumbing-Home-1735/sewer-pipe-leak-I .htm 5/25/2007 October 21, 2005 About Us Before you go tearing out pipes let me offer you another option that much easier then what you're Tell friends planing. Click on; http://wwwindumar.com/repairsystem. htm and let me know what you think. [The repair you indicated sounds good, but is not acceptable in the Link to Us township I live in. I plan to sell the house in the near future.] Disclaimer You may replace with PVC using No -Hub Bands and PVC street fittings. Since you'll be joining male ends you'll use No -Hub Couplings. No epoxy is needed. [After removing the fittings, there is a male end and the other goes into a pipe hub; how do you make the PVC connection to the cast iron fitting hub?] Free Online Courses • 12 Weeks to Weight Loss Yes but it's not a epoxy. It's lead wool and you pack it in and caulk it with caukin irons over oakum P Y� Y P g • Take Charge of Stress lust like a poured lead joint. [You mention caulking the lead wool using caulking irons; could you • Learn How to Bake please explain caulking irons and how to perform this task.] • Budgeting 101 • Deeper Faith Tom, you no doubt get really tired of answering questions from "do-it-yourself' types that tackle any • Dly Fashion Makeover and all jobs. Thank you for persevering. Don MORE E -COURSES Answer Good morning Don, There aren't too many of us left. Those of us that learned the trade yarning,(oakum) pouring,(lead) and caulking lead joints on cast iron drainage pipes. Go to :hftp://www.contractormag.com/articles/column.cfm?columnid=379 To find out about caulking a lead joint. Be advised that the lead does not seal the joint and make it water tight, the oakum swells up and does that. All the lead does is keep the oakum compressed and tight in the joint. I can't put up images on this site but if you want to post your question about caulking irons over on AskMeHelpOesk.com I'll be glad to show you what caulking irons look like. You say," Tom, you no doubt get really tired of answering questions from "do-it-yourself' types that tackle any and all jobs." Not so!! This is my hobby and my way of feeling that even in retirement I still have something to contribute and am not just some old fart setting down here in Florida waiting to die. Keep those questions coming and thanks for the rate. Tom Add to this Answer Ask a Question http://en.allexperts.com/q/Plumbing-Home-1735/sewer-pipe-leak-I .htm 5/25/2007 A'"a^hment # Town of Queensbury DEPARTMENT OF WASTEWATER STANDARD SPECIFICATIONS FOR SANITARY SEWER CONNECTIONS Adopted Pursuant to Town Board Resolution No. Revised- 2000 Section 3 -Materials 3.1 Building Sewer Pipes and Fittings A. All standard building pipes and fittings shall not be less than six -inches in diameter. Fiber wall pipe is not acceptable under any circumstances. B. Listed below are the specifications for acceptable materials: * DUCTILE IRON WATER PIPE — 6 -inch minimum diameter and Strength -Class 50 * Pipe and Fittings — ANSI A 21.51 * Push -on Joints * CAST IRON SOIL PIPE — 6 -inch minimum diameter and strength — Extra Heavy * Pipe and Fittings — ASTM A 74 * Rubber Gasket Joints ASTM C 564 * ABS PIPE — 6 -inch minimum diameter SDR 35 and Strength -Solid Wall Extra Strength * Pipe and Fitting — ASTM D 1788, ASTM D 2751 * Joints — Solvent Weld Couplings * PVC PLASTIC PIPE — 6 -inch minimum diameter and strength — Class SDR 35 * Pipe and Fitting — ASTM 3034 * Joints — Rubber Gasket Joints 3.2 Building Drain Pipes and Fittings All building drainpipes and fittings shall conform to the latest requirements of the New York State Building Construction Code Applicable to Plumbing, including latest Revisions. 3.3 Connection to Existing Public Sewer Main A. Except in rare occasions, there will be a building sewer already provided for extension to the building drain. However, it may sometimes be necessary for the property owner to connect to the existing public sewer main and construct the entire building sewer from there to the building drain. B. Such connections to the public sewer main may involve special construction, such as sewer taps and risers, and will be considered by the Wastewater Department on a case-by-case basis. 3.4 Connection to Existing Building Sewer A. Connection of a new building sewer to an existing building sewer shall be made air and water tight in an acceptable manner. Page 1 of 1 Aftachment # _S_ Rick Kenned From: "David Willoughby" <davidw@cityofukiah.com> To: "'Rick Kennedy"' <ricknora@comcast.net> Sent: Thursday, May 24, 2007 9:34 AM Subject: RE: Standards of Repair and Replacement for Sewer Lateral Cerificate of Compliance Hi Rick: I have no specific comments on the standards. It looks like you have done a good job with this. I agree that we should be following the CA Plumbing Code requirements, but if the intention is to seal the laterals from infiltration or exfiltration then it makes sense to limit the type of connections to rubber, glue, etc. (not oakum, mortar, etc.). If we are going to require that the standards meet the requirements of the CA Plumbing Code then no leakage of the lateral would be allowed during a water test (as opposed to 1.5 — 5 inches of drop per minute allowed in the standards). If we are allowing less than the code requires in one or more areas then why not have more stringent requirements in other areas. The intent of the sewer lateral ordinance as I understand it is primarily to reduce the infiltration of ground water into the treatment system. Mortared joints will not provide this for any length of time. As with any set of regulations there are laws which have been around for many years which are outdated and mostly irrelevant because of current and better practices, however, they are still in the code of regulations. I would say that vitrified clay pipe and cement mortar joints would fit into this category. David Willoughby Building Inspector 300 Seminary Ave. Ukiah, CA 95482 (707)467-5718 davidw@cityofukiah.com From: Rick Kennedy [mailto:ricknora@comcast.net] Sent: Thursday, May 17, 2007 11:44 AM To: davidw@cityofukiah.com Subject: Fw: Standards of Repair and Replacement for Sewer Lateral Cerificate of Compliance ----- Original Message ----- From: Rick Kennedy To: dwilloughby@cityofukiah.com ; Rick Sands Cc: candace@cityofukiah.com Sent: Thursday, May 17, 2007 11:30 AM Subject: Standards of Repair and Replacement for Sewer Lateral Cerificate of Compliance Rick and David, The City Council continued the referenced item to their next meeting in June to afford staff and the other members of the City Council an opportunity to review the proposed changes from Councilman Crane. A bit of history to this point. The UVSD Board took exception to staffs recommended Standards of Repair and Replacement for Sewer Lateral Certificate of Compliance as to the pipe exclusions noted in the Standards and instructed Director Crane and myself to revise the Standards to reflect what is permissible under the Plumbing Code. I revised the Standards and provided to Director Crane for his comment. He made revisions to the revised version I provided him which I received this Monday. I in return highlighted his edits and revisions and I edited some of his revisions and provided comment. The attachment entitled UVSD 4th rev stds Sewer Lateral Repair or Replacement is Councilman/Director Crane's edited revision. The other attachment contains my edits and comments to his revisions. If you have an interest In this matter, I ask that you review and comment to the proposed changes no later than by next Thursday. I still take the position that my original draft of the Standards which did not allow the repair of orangeburg and concrete butted and mortared pipe for the purpose of obtaining a certificate is right for the City. However, there appears to be a desire by the Council at least from Councilman McCowen's perspective to have a Standard identical to the District's. Rick K 5/30/2007 ITEM NO: 10b DATE: June 6, 2007 AGENDA SUMMARY REPORT SUBJECT: APPROVAL OF MITIGATED NEGATIVE DECLARATION AND BUILDING PERMIT APPLICATION TO RELOCATE AN HISTORIC FARMHOUSE STRUCTURE OVER 50 YEARS OLD LOCATED AT 1325 AIRPORT PARK BOULEVARD SUMMARY: On May 2, 2007, the City Council made the determination that the original farm house structure located at 1325 Airport Park Boulevard was historically significant and pursuant to the Ukiah City Code, stayed the issuance of the proposed Building Permit to demolish the house for up to ninety days to allow time for possible preservation. The Council also directed Staff to prepare the required Initial Environmental Study and determine if a Mitigated Negative Declaration or Environmental Impact Report should be prepared for the project. The property owner has found a party interested in relocating and preserving the structure. Staff has prepared the Initial Environmental Study and determined that a Mitigated Negative Declaration can be prepared for the project. This Agenda Item is seeking council adoption of the Mitigated Negative Declaration and approval of the Building (Demolition) Permit to relocate the historic farm house. (continued on page 2) RECOMMENDED ACTION: 1) Adopt the proposed Mitigated Negative Declaration; and 2) Approve the Building Permit to demolish (relocate) the historic farmhouse. ALTERNATIVE COUNCIL POLICY OPTION: Do not adopt the Mitigated Negative Declaration or approve the Demolition Permit, and provide direction to staff. Citizen Advised: Noticed according to the requirements of the Ukiah Municipal Code and CEQA Requested by: Property owner FYHRCO, Inc. (Agent Gary Ackerstrom) Prepared by: Charley Stump, Director of Planning and Community Development Coordinated with: Candace Horsley, City Manager and David Rapport, City Attorney Attachments: 1. Proposed Mitigated Negative Declaration 2. Preservation Plan submitted by Property Owner 3. Proposal from Peter and Pinky Kushner to Relocate the Historic Farmhouse APPROVED: Candace Horsley, City Man ger Proposed Mitigated Negative Declaration Demolishing or removing the historically significant farm house from the subject property constitutes a significant adverse impact according to the California Environmental Quality Act. In order to mitigate this impact, Staff identified the following mitigation measure: 1. Prior to the relocating or demolishing the structure, the applicants shall submit a Preservation Plan for the historic building and shall not commence work until the Plan is found acceptable and approved by the City Director of Planning and Community Development. The Preservation Plan shall contain, but not be limited to the following: a. Production of a photographic record of the structure. b. A description of how the structure would be disassembled and reassembled or moved/relocated. C. In the case of disassembling and reassembling, a description of what components of the structure would be cataloged and preserved. d. The location of the site where the structure would be reassembled or moved/relocated. e. A general timeline for reassembling or relocating the structure. f. A photographic record of the reassembled structure or relocation process. Relocating the Farm House The property owner/applicant has submitted a Preservation Plan to comply with the mitigation measure (Attachment No. 2). Peter and Pinky Kushner have proposed to relocate the farm house to their property at 504 North Oak Street and convert it into a second dwelling unit (Attachment No. 3). They have applied for a Minor Use Permit to allow a slightly larger and taller second unit than the code allows. CONCLUSION: On May 2, 2007, the applicant agreed with the City Council's determination that the farm house was historically significant, and that an effort should be made to preserve it. He was contacted by the property owners of 504 North Oak Street, who expressed interest in relocating the structure to their property. The owner prepared a Preservation Plan to implement the Mitigated Negative Declaration, and the Kushner's have prepared a proposal to relocate the structure. Both of these documents are attached to the proposed Mitigated Negative Declaration. Staff is able to conclude that the proposed relocation of the historically significant farm house will successfully preserve the structure. of Ukiah ATTACHMENT / MITIGATED NEGATIVE DECLARATION DATE: May 9, 2007 APPLICANTS: FYHRCO, Inc. (Gary Ackerstrom, Agent) PROJECT NO.: Demolition Permit A-7123 LOCATION: 1325 Airport Park Blvd., Ukiah, CA PROJECT DESCRIPTION: The applicants are proposing to demolish a wood -framed ranch house that was originally built in the 1886. ENVIRONMENTAL SETTING: The project site is located in the southern portion of the Airport Business Park. The Mendocino Brewing Company bottling plant is located to the southwest and the retail shopping portion of the ABPO is situated to the north. ENVIRONMENTAL ANALYSIS: City Staff conducted an analysis of whether or not the proposed building demolition would have a significant adverse impact on the environment and concluded that the only potential impact was to historic/cultural resources. A feasible and reasonable mitigation measure was developed and agreed to by the applicant. FINDINGS SUPPORTING A MITIGATED NEGATIVE DECLARATION: 1. Based upon the analysis, findings and conclusions contained in the Initial Study, the project, as mitigated does not have the potential to degrade the quality of the local or regional environment; 2. Based upon the analysis, findings and conclusions contained in the Initial Study, the project, as mitigated will not result in short-term impacts that will create a disadvantage to long-term environmental goals; 3. Based upon the analysis, findings and conclusions contained in the Initial Study, the project, as mitigated will not result in impacts that are individually limited, but cumulatively considerable; and 4. Based upon the analysis, findings and conclusions contained in the Initial Study, the project, as mitigated will not result in environmental impacts that will cause substantial adverse effects on human beings, either directly or indirectly. STATEMENT OF DECLARATION: After appraisal of the possible impacts of this project, the City of Ukiah has determined that the project, as mitigated will not have a significant effect on the environment, and further, that this Mitigated Negative Declaration constitutes compliance with the requirements for environmental review and analysis required by the California Environmental Quality Act. This doc�vurq y�be reviewed at City of Ukiah Department of Planning and Community Development, Ukiah C (c tee;300 Semin Ukiah, California. May 9, 2007 Coordinator Date CITY OF UKIAH INITIAL STUDY OF POTENTIAL ENVIRONMENTAL IMPACTS BACKGROUND INFORMATION: 1. Name of Project: FYHRCO, Inc. (Ackerstrom) Demolition Permit A-7123 2. Name of Project Proponent: Mr. Gary Ackerstrom, Agent 3. Address of Project Proponent: 425 Talmage Road, Ukiah, CA 95482 4. Project Location: 1325 Airport Park Blvd., Ukiah, CA 95482 5. Assessors Parcel Number(s): 180-110-10 6. Date of Initial Study Preparation: May 9, 2007 7. Name of Lead Agency: City of Ukiah 8. Address and Phone Number of Lead Agency: 300 Seminary Avenue, Ukiah, CA 95482 / (707) 463-6207 9. Environmental Setting: The subject property consists of odd shaped parcel located in the southern portion of the Airport Business Park. The Site is developed with the subject older home and associated accessory structures. 10. Project Description: The project consists of a Demolition Permit application to demolish a single family residence constructed in 1886. 11. Plans, Exhibits, and other Submitted Application Materials: The Demolition Permit application materials are available for review at the City of Ukiah Department of Planning and Community Development — 300 Seminary Ave., Ukiah. 12. Initial Study Prepared by: Ukiah Department of Planning and Community Development. SUMMARY OF FINDINGS After careful review of the project, staff identified potentially significant adverse environmental impacts related to Historic Resources. However, staff has identified feasible and reasonable mitigation measures in the Initial Study that would successfully offset the impacts to levels of insignificance. A Mitigation Monitoring Program has been prepared to ensure these mitigation measures are properly implemented. the project. 2 i1 u -jar Ice" It: ENVIRONMENTAL FACTORS POTENTIALLY AFFECTED: The environmental factors checked below would be potentially affected by this project: Aesthetics Biological Resources Hazards & Hazardous Materials Mineral Resources Public Services Utilities / Service Systems DETERMINATION: On the basis of this initial evaluation: Agriculture Resources Cultural Resources Hydrology / Water Quality Noise Air Quality Geology /Soils Land Use / Planning Population / Housing Recreation Transportation/Traffic Mandatory Findings of Significance I find that the proposed project COULD NOT have a significant effect on the environment, and a NEGATIVE DECLARATION will be prepared. Zp find that although the proposed project could have a significant effect on the nvironment, there will not be a significant effect in this case because revisions in the roject have been made by or agreed to by the project proponent. A MITIGATED NEGATIVE DECLARATION will be prepared. I find that the proposed project MAY have a significant effect on the environment, and an ENVIRONMENTAL IMPACT REPORT is required. I find that the proposed project MAY have a "potentially significant impact' or "potentially significant unless mitigated" impact on the environment, but at least one effect 1) has been adequately analyzed in an earlier document pursuant to applicable legal standards, and 2) has been addressed by mitigation measures based on the earlier analysis as described on attached sheets. An ENVIRONMENTAL IMPACT REPORT is required, but it must analyze only the effects that remain to be addressed. I find that although the proposed project could have a significant effect on the environment, because all potentially significant effects (a) have been analyzed adequately in an earlier EIR or NEGATIVE DECLARATION pursuant to applicable standards, and (b) have been avoided or mitigated pursuant to that earlier EIR or NEGATIVE DECLARATION, including revisions or mitigation measures that are imposed upon the proposed project, nothing further is required. / / Date 3 Environmental Issues Checklist Potentially Less Than Less Than No Significant Significant Significant Impact Impact with Impact Mitigation / ✓� I. AESTHETICS -- Would the project: a) Have a substantial adverse effect on a scenic vista? b) Substantially damage scenic resources, including, but not limited to, trees, rock outcroppings, and historic buildings within a state scenic highway? I/ c) Substantially degrade the existing visual character or quality of the site and its surroundings? d) Create a new source of substantial ✓ light or glare which would adversely affect day or nighttime views in the area? II. AGRICULTURE RESOURCES: In determining whether impacts to agricultural resources are significant / environmental effects, lead agencies may refer to the California Agricultural Land Evaluation and Site Assessment Model (1997) prepared by the California Dept. of Conservation as an optional model to use in assessing impacts on agriculture and farmland. Would the project: a) Convert Prime Farmland, Unique Farmland, or Farmland of Statewide Importance (Farmland), as shown on the v maps prepared pursuant to the Farmland Mapping and Monitoring Program of the California Resources Agency, to non-agricultural use? b) Conflict with existing zoning for agricultural use, or a Williamson Act contract? c) Involve other changes in the existing / environment which, due to their location or nature. could result in conversion of Farmland, to non-agricultural use? III. AIR QUALITY -- Where available, the significance criteria established by the applicable air quality management or air pollution control district may be relied upon to make the following determinations. Would the project: a) Conflict with or obstruct implementation of the applicable air quality plan? b) Violate any air quality standard or contribute substantially to an existing or projected air quality violation? c) Result in a cumulatively considerable net increase of any criteria pollutant for which the project region is non - attainment under an applicable federal or state ambient air quality standard (including releasing emissions which exceed quantitative thresholds for ozone precursors)? d) Expose sensitive receptors to substantial pollutant concentrations? e) Create objectionable odors affecting a substantial number of people? IV. BIOLOGICAL RESOURCES -- Would the project: a) Have a substantial adverse effect, either directly or through habitat modifications, on any species identified as a candidate, sensitive, or special status species in local or regional plans, policies, or regulations, or by the California Department of Fish and Game or U.S. Fish and Wildlife Service? b) Have a substantial adverse effect on any riparian habitat or other sensitive natural community identified in local or regional plans, policies, regulations or by the California Department of Fish and Game or US Fish and Wildlife Service? c) Have a substantial adverse effect on Potentially Less Than Less Than No Significant Significant Significant Impact Impact with Impact Mitigation / ✓/ t/ t/ Potentially Less Than Less Than No Significant Significant Significant Impact Impact with Impact Mitigation federally protected wetlands as defined by Section 404 of the Clean Water Act (including, but not limited to, marsh, vernal pool, coastal, etc.) through direct removal, filling, hydrological interruption, or other means? d) Interfere substantially with the movement of any native resident or migratory fish or wildlife species or with established native resident or migratory wildlife corridors, or impede the use of native wildlife nursery sites? e) Conflict with any local policies or ordinances protecting biological resources, such as a tree preservation policy or ordinance? f) Conflict with the provisions of an adopted Habitat Conservation Plan, Natural Community Conservation Plan, or other approved local, regional, or state habitat conservation plan? V. CULTURAL RESOURCES -- Would the project: a) Cause a substantial adverse change in the significance of a historical resource as defined in 15064.5? b) Cause a substantial adverse change in the significance of an archaeological f resource pursuant to 15064.5? c) Directly or indirectly destroy a unique ✓ paleontological resource or site or unique geologic feature? d) Disturb any human remains, including those interred outside of formal cemeteries? VI. GEOLOGY AND SOILS -- Would the project: a) Expose people or structures to / potential substantial adverse effects, ✓ including the risk of loss, injury, or death involving: i) Rupture of a known earthquake fault, as delineated on the most recent Alquist- Priolo Earthquake Fault Zoning Map issued by the State Geologist for the area or based on other substantial evidence of a known fault? Refer to Division of Mines and Geology Special Publication 42. ii) Strong seismic ground shaking? iii) Seismic -related ground failure, including liquefaction? iv) Landslides? b) Result in substantial soil erosion or the loss of topsoil? c) Be located on a geologic unit or soil that is unstable, or that would become unstable as a result of the project, and potentially result in on- or off-site landslide, lateral spreading, subsidence, liquefaction or collapse? d) Be located on expansive soil, as defined in Table 18-1-B of the Uniform Building Code (1994), creating substantial risks to life or property? e) Have soils incapable of adequately supporting the use of septic tanks or alternative waste water disposal systems where sewers are not available for the disposal of waste water? VII. HAZARDS AND HAZARDOUS MATERIALS B Would the project: a) Create a significant hazard to the public or the environment through the routine transport, use, or disposal of hazardous materials? b) Create a significant hazard to the public or the environment through reasonably foreseeable upset and accident conditions involving the release of hazardous materials into the environment? Potentially Significant Impact 7 Less Than Significant with Mitigation Less Than No Significant Impact Impact (/ Potentially Less Than Less Than No Significant Significant Significant Impact Impact with Impact Mitigation c) Emit hazardous emissions or handle hazardous or acutely hazardous materials, substances, or waste within one-quarter mile of an existing or proposed school? d) Be located on a site which is included / on a list of hazardous materials sites compiled pursuant to Government Code Section 65962.5 and, as a result, would it create a significant hazard to the public or the environment? e) For a project located within an airport land use plan or, where such a plan has / not been adopted, within two miles of a J public airport or public use airport, would the project result in a safety hazard for people residing or working in the project area? f) For a project within the vicinity of a private airstrip, would the project result ✓� in a safety hazard for people residing or working in the project area? g) Impair implementation of or physically interfere with an adopted emergency response plan or emergency evacuation plan? h) Expose people or structures to a significant risk of loss, injury or death involving wildiand fires, including where wildlands are adjacent to urbanized areas or where residences are intermixed with wildlands? VIII. HYDROLOGY AND WATER QUALITY -- Would the project: ✓ a) Violate any water quality standards or ✓ waste discharge requirements? b) Substantially deplete groundwater supplies or interfere substantially with groundwater recharge such that there would be a net deficit in aquifer volume or a lowering of the local groundwater table level (e.g., the production rate of Potentially Less Than Less Than No Significant Significant Significant Impact Impact with Impact would result in flooding on- or off-site? Mitigation pre-existing nearby wells would drop to a existing or planned stormwater drainage level systems or provide substantial additional / ✓ which would not support existing land f) Otherwise substantially degrade water uses or planned uses for which permits quality? have been granted)? hazard area as mapped on a federal c) Substantially alter the existing Flood Hazard Boundary or Flood drainage pattern of the site or area, ✓ including through the alteration of the h) Place within a 100 -year flood hazard course of a stream or river, in a manner redirect flood flows? which would result in substantial erosion or siltation on- or off-site? d) Substantially alter the existing drainage pattern of the site or area, including through the alteration of the / course of a stream or river, or substantially increase the rate or amount of surface runoff in a manner which would result in flooding on- or off-site? e) Create or contribute runoff water which would exceed the capacity of existing or planned stormwater drainage systems or provide substantial additional sources of polluted runoff? f) Otherwise substantially degrade water quality? g) Place housing within a 100 -year flood hazard area as mapped on a federal Flood Hazard Boundary or Flood Insurance Rate Map or other flood hazard delineation map? h) Place within a 100 -year flood hazard area structures which would impede or redirect flood flows? i) Expose people or structures to a significant risk of loss, injury or death involving flooding, including flooding as a result of the failure of a levee or dam? j) Inundation by seiche, tsunami, or mudflow? IX. LAND USE AND PLANNING -Would the project: a) Physically divide an established community? b) Conflict with any applicable land use plan, policy, or regulation of an agency with jurisdiction over the project (including, but not limited to the general plan, specific plan, local coastal program, or zoning ordinance) adopted for the purpose of avoiding or mitigating an environmental effect? c) Conflict with any applicable habitat conservation plan or natural community conservation plan? X. MINERAL RESOURCES -- Would the project: a) Result in the loss of availability of a known mineral resource that would be of value to the region and the residents of the state? b) Result in the loss of availability of a locally -important mineral resource recovery site delineated on a local general plan, specific plan or other land use plan? XI. NOISE B Would the project result in: a) Exposure of persons to or generation of noise levels in excess of standards established in the local general plan or noise ordinance, or applicable standards of other agencies? b) Exposure of persons to or generation of excessive groundborne vibration or groundborne noise levels? c) A substantial permanent increase in ambient noise levels in the project vicinity above levels existing without the project? d) A substantial temporary or periodic increase in ambient noise levels in the project vicinity above levels existing without the project? e) For a project located within an airport Potentially Significant Impact 10 Less Than Significant with Mitigation Less Than No Significant Impact Impact r� land use plan or, where such a plan has not been adopted, within two miles of a public airport or public use airport, would the project expose people residing or working in the project area to excessive noise levels? f) For a project within the vicinity of a private airstrip, would the project expose people residing or working in the project area to excessive noise levels? XII. POPULATION AND HOUSING -- Would the project: a) Induce substantial population growth in an area, either directly (for example, by proposing new homes and businesses) or indirectly (for example, through extension of roads or other infrastructure)? b) Displace substantial numbers of existing housing, necessitating the construction of replacement housing elsewhere? c) Displace substantial numbers of people, necessitating the construction of replacement housing elsewhere? XIII. PUBLIC SERVICES a) Would the project result in substantial adverse physical impacts associated with the provision of new or physically altered governmental facilities, need for new or physically altered governmental facilities, the construction of which could cause significant environmental impacts, in order to maintain acceptable service ratios, response times or other performance objectives for any of the public services: Fire protection? Police protection? Schools? Potentially Significant Impact 11 Less Than Significant with Mitigation Less Than No Significant Impact Impact Potentially Less Than Less Than No Significant Significant Significant Impact Impact with Impact Mitigation / ✓ Parks? Other public facilities? ✓ XIV. RECREATION -- a) Would the project increase the use of existing neighborhood and regional parks or other recreational facilities such that substantial physical deterioration of the facility would occur or be accelerated? b) Does the project include recreational facilities or require the construction or expansion of recreational facilities which might have an adverse physical effect on the environment? XV. TRANSPORTATION/TRAFFIC -- Would the project: a) Cause an increase in traffic which is substantial in relation to the existing traffic load and capacity of the street system ✓ (i.e., result in a substantial increase in either the number of vehicle trips, the volume to capacity ratio on roads, or congestion at intersections)? b) Exceed, either individually or cumulatively, a level of service standard established by the county congestion management agency for designated roads or highways? c) Result in a change in air traffic patterns, including either an increase in traffic levels or a change in location that results in substantial safety risks? d) Substantially increase hazards due to a design feature (e.g., sharp curves or dangerous intersections) or incompatible uses (e.g., farm equipment)? e) Result in inadequate emergency access? f) Result in inadequate parking capacity? 12 g) Conflict with adopted policies, plans, or programs supporting alternative transportation (e.g., bus turnouts, bicycle racks)? XVI. UTILITIES AND SERVICE SYSTEMS B Would the project: a) Exceed wastewater treatment requirements of the applicable Regional Water Quality Control Board? b) Require or result in the construction of new water or wastewater treatment facilities or expansion of existing facilities, the construction of which could cause significant environmental effects? c)Require or result in the construction of new storm water drainage facilities or expansion of existing facilities, the construction of which could cause significant environmental effects? d) Have sufficient water supplies available to serve the project from existing entitlements and resources, or are new or expanded entitlements needed? e) Result in a determination by the wastewater treatment provider which serves or may serve the project that it has adequate capacity to serve the project=s projected demand in addition to the provider=s existing commitments? f) Be served by a landfill with sufficient permitted capacity to accommodate the project=s solid waste disposal needs? g) Comply with federal, state, and local statutes and regulations related to solid waste? Potentially Less Than Less Than No Significant Significant Significant Impact Impact with Impact Mitigation 13 L' ANALYSIS OF POTENTIAL ENVIRONMENTAL IMPACTS Discussion and Findings Planning staff first prepared the Environmental Checklist included in this analysis, in accordance with local and state requirements for environmental review. In doing so, staff concluded that the proposed demolition of the 1886 residence would cause no potential adverse impacts related to Agricultural Resources; Biological Resources; Land Use Planning, Mineral Resources; Noise; Geology and soils, and Population and Housing. This conclusion is based on the fact that the project involves the demolition of a small old ranch house without any other site disruption. Furthermore, review of resource documents maintained by the Planning Department as well as a field visit and inspection of the property revealed that there are no agricultural lands or important mineral resources on the parcel. A drainage pond is located on the site, but would not be affected by the project. No vegetation on the site would be disturbed or removed. Review of additional Planning Department resource material reveals no identified geologically unstable soils on the subject property and no inconsistencies with the General Plan, housing goals and policies, or other planning documents. Similarly, the Department of Public Works field checked the area and concluded that the demolition of the single family residence would not significantly increase traffic in the area or cause parking problems. However, Staff did determine that the proposed demolition has the potential to cause significant adverse impacts to historic resources. This issue is discussed below. 1. HISTORIC AND CULTURAL RESOURCES A. Setting: The City of Ukiah is rich in historical resources, which includes an eclectic assortment of historic homes and commercial properties. Cultural resources are similarly abundant, and the City has, over time, highly valued and provided for the preservation and enhancement of its cultural heritage. B. Significance Criteria: A significant impact to historic and cultural resources would occur if implementation of the project would: • Cause a substantial change in the significance of a historical or cultural resource; • Result in the removal or substantial exterior alteration of a building or structure or district that may be eligible for listing in the National Register or California Register; • Result in the removal or substantial exterior alteration of a building or structure so that it results in the loss of a designated county landmark in the City of Ukiah; or • Result in the destruction of a unique paleontological resource, site, or unique geological feature, or disturb any human remains. C. Impacts: While the 1886 Dutton family ranch house on the project site is not listed in any local or other resources for architectural or historic values that require preservation, an analysis performed by Demolition Permit Review Committee Chairperson Judy Pruden, dated April 6, 2007, revealed that the structure is over 50- 14 years old and was built and used in the late 1800's by the locally prominent Dutton ranching family. An addition was added in the 1920's, but the original ranch house is still intact. Due to the age of the existing buildings, the proposed demolitions require the approval of a Demolition Permit. In this case, the applicants applied for a permit that was reviewed by the Ukiah Demolition Review Committee and it found that the structure had historic significance and therefore pursuant to Section 3016 of the Ukiah City Code, the demolition permit could not be issued until the project complied with the requirements of the California Environmental Quality Act. Demolition of the structure would cause a substantial change in the significance of the identified historical resource, and therefore results in a significant adverse impact. The Demolition Permit Review Committee recommended that potential alternative mitigation measures include rehabilitating the farmhouse on the site, moving it to another location on the old Dutton Ranch, or relocate it to a farm/ranch setting. The applicants are exploring options and alternatives. They have concluded that there is no viable market to restore the structure on the site, because potential buyers of the property have expressed no interest in the structure because of its unsound condition. Additionally, the old Dutton Ranch has been divided into many parcels that are now under many ownerships, and relocating it to a nearby parcel that is a remnant of the old Dutton Ranch is infeasible. However, the applicants have indicated that they are agreeable to developing a Preservation Plan that would lead to the preservation of the historic structure. D. Mitigation Measure: 1. Prior to the demolishing or relocating the structure, the applicants shall submit a Preservation Plan for the historic building and shall not commence work until the Plan is found acceptable and approved by the City Director of Planning and Community Development. The Preservation Plan shall contain, but not be limited to the following: a. Production of a photographic record of the structure. b. A description of how the structure would be disassembled and reassembled or moved/relocated. C. In the case of disassembling and reassembling, a description of what components of the structure would be cataloged and preserved. d. The location of the site where the structure would be reassembled or moved/relocated. e. A general timeline for reassembling or relocating the structure. f. A photographic record of the reassembled structure or relocation process. E. Impact Significance After Mitigation: This mitigation measure ensures that the identified historic resource will be preserved and not significantly impacted. F. Mitigation Monitoring: The applicant shall be responsible for the funding and preparation of the Preservation Plan. The City Department of Planning and Community Development shall be responsible for reviewing and approving the Preservation Plan prior to the commencement of work to dismantle and catalog the structure or to relocate it. The Department of Planning and Community Development shall be responsible for monitoring the dismantling of the structure, and ensuring that the work and reconstruction complies with the Preservation Plan, or the relocation of the structure. 15 RESOURCES USED TO PREPARE THIS INITIAL STUDY 1. City of Ukiah General Plan, 1995 2. A Source of Air Quality Conditions Including Emissions InventoryOzone Formation PM10 Generation. and Mitigation Measures for Mendocino County CA Sonoma Technologies, Inc., November, 1998. 3. Soil Survey of Mendocino County Eastern Partand Trinity County Southwestern Part California, U.S. Department of Agriculture - Soil Conservation Service, January, 1991, 4. U.S.G.S. Topographical Map, Ukiah Quadrangle, 1958 (photo inspected 1975). 5. Ukiah Municipal Airport Master Plan Report, Shutt Moen Associates, July, 1996. 6. Redwood Business Park / Airport Industrial Park Program Environmental Impact Report 1995 7. Ukiah Historical and Architectural Resources Inventory Report, 1986. 8. Fire Protection Master Plan. 2006 9. City of Ukiah Citywide Traffic and Circulation Study. 2007 10. Memorandum from Judy Pruden Chair of the Demolition Permit Review Committee, dated April 6, 2007. 11. Section 3016 of the Ukiah City Code Modifications to the Uniform Building Code 16 a Zu a �ARM RRR IPP RRw Ilr 4 as LU PCCM DD ¢a, ZU W yY 0 M 1V0 LOCATIO! l L�� � (� r v --t I I I I•- r✓ _v L-. ,APPRLICATION NO. ) JL}- (L�-`/• RECEIVED I -� Lu, r U - DATE O Z/1 U PLEASE DO NOT WRITE ABOVE THIS LINE FOR OFFICE USE ONLY TO BE COMPLETED BY APPLICANT r— --i VALUE ASSESSOR PARCEL NO. USEOFBUILDING Plan Check Fee Deposit $ TV V' PERMIT OF WORK $ 777 ��jj,/U— (] 2 Receipt # - NUMBER p OCCUPANCY JO SiCRIE$ CONSNRC T PE � IL IN ADDREss APPROVED FOR ISSUANCE DESCRIPTION OF / LIl✓ Bldg. Insp. 1.1WORK ❑BUILDING I NG I;� v F ElPLAN CHECK BURNER T' NEIL V .Zjv B Date ❑ S.M.I.P. TAX MAILING C1 TATE zIP Planning ADDRESS // .S, `+m Sail S! - g DESIGNER �.y� ucENSF No. PMONF O/ pLAIViVE M6 (�t{�I /}�Rpvjn 1:1 TEMP. ELECT. NAME C( /mil �G/% G�-�rG/ R�-�/,IVtl�s..l ❑ ELECTRICAL i MAILING �. CITY STATE IIP �W E"V 1 ADDRESS ?S L,� -L._ "� -sem gy Date"165 ❑ MECHANICAL ' ONTRACTOR PNGNF �/ E ring /FEMA: YES N NAME /(% Aym�- 7v — 'Z— iGG ' MAILING ,}' C- % CI STATE El PLUMBING � L5Z 1 ADDRESS i J I 1 HEREBY AFFIRM THAT 1 AM LICENSED UNDER THE PROVISIONS OF CHAPTER 0 COMMENCING WITH SECTION 7000)OF DIVISION to ❑ SURVEY J OF THE BUSINESS AND PROFESSIONS CODE, AND MY LICENSE IS IN FULL FORCE AND EFFECT. 05 LICENCE LICENSE �G B Dafe❑ ....... V) CLASS NUMBER Fire Dept. 7'J SIGNATURE X DATE 0 / ❑ _ p ONIIA•SUKBBR DECLARATION I HEREBY AFFIRM THAT I AM EXEMPT FROM ME CONTRACTOR'S LICENSE UW FOR THE FOLLOWING REASON (SEC 103I S. BUSINESS AND PROFESSIONS CODE. ANY CITY OF COUNTY WHICH REQUIRES A PERMIT EO CONSTRUCT, ALiFR.IMPROVF. DEMOl15N, M I "PAIR ANY STRUCTURE. NORiOITS ISSUANCE. ALSO REWIRES THE APPLICANT FOR SUCH PERMIT TO FILE ASIGNFD SIATFMENT iXAT N[I$lIC[NS. D FD PURSUANT 10 THE PROVISIONS OF THE CONTRACTOR'$ LICENSE LAW (CHAPTER R (COMMENCING WI}X SECTION T000I Of DIVISION ] D< INF VeSUB 70TAL $ .�.. BUSINESS AND PROFESSIONS CODE) OR THAT HE IS EXEMPT INFRFffOM AND THE BASIS FOR THE AIlfGEO EXEMPTION ANY VIOLATION OF SECTION dectal 7031 5 BY ANY AIPIUNi TOIL A PERMIT SUBJECTS THE APPLICANT i0 A CIVIL PFNAlTY OF NOT MORE THAN FIVE HUNDRED DOLLARS (S50DLI _ ❑ LESS DEPOSIT LAS OWNER OF THE L THE STRUCTURE I5 FIXENDED OR OFFERED FOR�SApf(SICC ETWA. BUSINESS ANDWPROFESSIONS[CODE`THEE CONTRACTOWS LILCENSE LAW DOES NOT APPLY 10 AN OWNER Of PROPERTY WHO BUILDS OR IMPPOVFS THEREON AND WHO DOES SUCH WORK HIMSELF OR THROUGH HIS OWN ' TOTAL DUE P EMOYEES, PROVIDED THAT SUCH IMPROVEMENTS ARE NOT INTENDED OR OFFERED FOR SALE IF, HOWEVER, THE BUILDING OR IMPROVEMENT IS SOLD WITHIN ai YEAR OF COMP[TION, THE OWNER BURGER WILL MAV[ THE BURDEN OF PROVING THAT HE DID NOT BUILD OR IMPROVE FOR TNF By Dafe a fl PURPOSE OF SALE I ❑I. AS OWNER OF THE PROPERTY, AM EXCLUSIVELY CONTRACTING WITH LICENSED CONTRACTORS 10 CONSTRUCT THE Sewer & er PROJECT IBC )ORA, BUSINESS AND PROFESSIONS CODE ME CONTRACTOR '$ LICENSE !AW DOES NOT APPY 10 AN OWNER OF PROPERTY WHO BUILDS OR IMPROVES THEREON. AND WHO CONTRACTS FOR SUCH PROJECTS WITH A CONTRACTOR(S) LICENSED PURSUANT TO THE CONTRACTOR'S FLOOR !;Ci. fL RATE VALUE LICENSE LAW 1 I AM EXEMPT UNDER SEC B. W C. FOR THIS REASON / a B ate VG Health fHE*EOY .l !/' : "�w .{ DATE COM/ENS, D IARATION 1 HEREBY AFFIRM THAT I HAVE A CERTIFICATE OF CONSENT TO SELF -INSURE, j CATE OF S' COMPENSATION INSURANCE OR A CERTIFIED COPY THEREOF. SFC 7900. LAB CI Bus. License # --I LICY BER COMPANY OPY IS a CFR7IFIED COPY IS FILED WITH THE VERIFIED TOTAL NISHIED BUILDING INSPECTION DEPARTMENT ❑ B.I.D. School Dist. # PROJECT COMPLETE -{ SIGNATURE X DATE BY DALE CRRT FICA OP EXEMPTION fR RKERS' COMPENSATION INSURANCE This Permit Expires by 8mttatlIT CERz THE PF FOR WHICH THIS PERMIT IS ISSUED, 1 SHALL NOT EMPLOY ANY WHEN VAUDATED THIS IS YOUR PERMR+ UUthodzed Is not commence0 days or 1FRSOY N SUBJECT TO THE WORKERS' COMPENSATION LAWS OF LIFORNIA. is abandoned for 180 day$ o / inspection is required to verifAn the SIGN Permtt Will expire. PE!nnits mdedNOn A NT d MAKING THIS CEPIIPICATE GF ExEMPT10NYOU SHOULD BECOME SUBJECT TO THE WORKIFFS' COMPENSATgN PRD. once for 180 days by Written r to VIS FLA CODE, YMUST FOMTNWRH PWITH TH SUCH PPOV1SIONS OR THM PERMIT SHALL BE DEBATED REVOKED. By Date expiration. WO AVMHOIH o ' O ? Y , cc dn'19 Wd'dd m I'dodiliv 4 C a :,I TACHMENi Z . MEMORANDUM DATE: April 6, 2007 TO: Charley Stump, Director of Planning FROM: Judy Pruden, Chair Demolition Permit Review Committee RE: 105 Airport Road In 1886 Wallace N. Dutton and his wife Lou Cox Dutton purchased 140 acres from Lou's parents, Edward and Nancy Cox who had a contiguous ranch. Tax rolls from 1887 show improvements on the land. Inspection of the property shows the home is consistent in style and materials used in the 1880s throughout Ukiah. The Cox family were pioneers in the Ukiah Valley, in fact Lou (Louisa) was born here in 1867. Wallace Dutton was the son of the famous Californian, David Dewey Dutton, who came over the Oregon Trail in 1839 with Peter Lassen and was part of Bear Flag Party. The Duttons were prosperous ranchers and by 1909 owned interest in six agricultural properties and had made numerous improvements on their home ranch. Wallace lived to 1928 and Lou lived to1944 on their ranch. The operations of the ranch were taken over by their son Edgar Dutton, who was a prominent figure in Mendocino County both in civic affairs and in agriculture. Edgar Dutton died in 1963 leaving a large estate to his wife and heirs. At her, Eva Thomas Dutton's death in 1976, the property passed to her nephew Cordes P. Langley. Mr. Langley subdivided the property and the brewing plant is on part of the Dutton Ranch. The other part was used as the Redwood Coast Lumber Co. property. Mr. Langley died in 2005. The 1886 ranch is built of first growth redwood. The home is an excellent example of vernacular form carpentry. It retains the majority of its original features. The residential two-story structure has additions including the chimney from the 1920s. The home is the last ranch house in the City. It's ownership of 120 years by a prominent Ukiah family is important. The intact original architectural features makes it unique where most buildings that are of this age have been extensively remodeled. This building has significant architectural and historical associations to the City of Ukiah. The best option for this building is to rehabilitate the farm house on site or move it to another place on the old Dutton Ranch. Memorandum Re: Demolition Application of /5 Airport Road April 6, 2007 Page 1 7 MEMORANDUM TO: Demolition Permit Review Committee FROM: David Willoughby, Building Inspector DATE: February 22, 2007 SUBJECT: 1325 Airport Park Blvd. On February 21, 20071 reviewed the Demolition Permit application materials and performed a site view. There are 3 structures on the property; A SFD, a detached garage, and a mobile home. I am unable to tell exactly when the house was built, but from the architecture, construction, and the assessors building record it appears to be turn of the century to the 1930's. It is supported directly on the ground with no perimeter foundation. The detached garage appears to have been built at a latter date. It has a perimeter foundation with a slab. The mobile home was installed at a relatively recent date and has no historic significance. The general condition of both the house and garage is poor; rotting timbers, sagging support members, etc. I was not able to get into the structures to perform an inspection. Review of the Ukiah Architectural and Historical Resources Inventory Report showed it was not listed in the inventory of historical places or in properties noted but not listed. ATTACHMENTS: 1. Demolition Permit Application Materials. ...� ;� acne ;• ,r,} 3016: MODIFICATIONS TO THE UNIFORM BUILDING CODE: A. The section of the Uniform Building Code, relating to applications for building permits is modified to require in an application to demolish a building, the date when the building was first constructed, if known. B. The section of the Uniform Building Code, relating to permit issuance, is modified to require that, as to buildings constructed fifty (50) years or more prior to the date of application, the Director of Planning or his/her designee shall detennine whether: 1. The building is an accessory building such as, but not limited to, a garage, storage shed, or carport, whether attached or detached to a main building; except that certain accessory buildings, such as carriage houses, which are presumed to have historic or architectural significance shall be subject to further review as provided in subsection D of this Section, unless the building is subject to demolition under subsection B2 of this Section. 2. Immediate demolition of the building is necessary to protect the public health or safety and the failure to immediately demolish the building would constitute a serious threat to the public health or safety. C. If subsection B 1 or B2 of this Section applies to the building, no further review shall be required under this Section and the permit shall be issued in accordance with the provisions of the Uniform Building Code. D. If the Planning Director finds that neither of the exceptions in subsection B I or B2 of this Section applies to the building, the demolition permit shall be subject to further review in accordance with this Section. The Planning Director shall transmit the proposal to the Demolition Permit Review Committee, or other official reviewing body established by the City Council, for review, comment, and a recommendation to the City Council. Once the Demolition Permit Review Committee formulates a recommendation concerning the disposition of the proposed demolition permit, the Planning Director shall schedule and duly notice the matter for a public hearing and decision by the City Council. The public noticing shall indicate the day, time, place, and purpose of the public hearing, and how additional information about the subject matter can be obtained. The public noticing shall be accomplished in the following manner: 1. Publication in a newspaper of general circulation in the City at least ten (10) days prior to the hearing. 2. Mailing or delivery at least ten (10) days prior to the hearing to the owner(s) of the subject property, or his/her agent, and to the project applicant, if the applicant is not the owner. 3. First class mail notice to all owners (as shown on the latest available Mendocino County Tax Assessor's equalized assessment roll) of property within three hundred feet (300') of the subject property. E. In reviewing proposed demolition permits, and formulating recommendations to the City Council, the Demolition Permit Review Committee shall consider any information provided during the meeting, and shall use the following criteria. The structure: 1. Has a special or particular quality such as oldest, best example, largest, or last surviving example of its kind; or 2. Exemplifies or reflects special elements of the City's cultural, social, economic, political, aesthetic, or architectural history; or 3. Is strongly identified with persons or events significant in local, State, or national history. F. If the Demolition Permit Review Committee finds that any of the criteria listed in subsection E of this Section apply to the building proposed for demolition, it shall recommend denial of the demolition permit to the City. G. 1. The City Council shall conduct a public hearing pursuant to subsection D of this Section to consider the recommendation of the Demolition Permit Review Committee, and to determine if any of the criteria listed in subsection E of this Section apply to the building proposed for demolition. If the City Council determines that any one of the criteria apply, it shall make a corresponding finding to that effect. 2. At the hearing, the applicant shall have the opportunity to present evidence that a viable market does not exist for the building, taking into account the condition of the building, the probable cost to put the building into marketable condition, and the uses of the property allowed under existing or probable future zoning regulations. The City Council shall consider such evidence offered by the applicant and any other information presented at the meeting by any interested party or by staff, to determine whether or not a viable market exists. "Viable market" means that it is reasonably likely that the building could be sold within a commercially reasonable period of time for more than the seller would be required to invest in the purchase of the property and preparing the property for sale, or that the property could produce a reasonable return on the amount of money it would take to purchase the property and prepare the building for income producing purposes. "Reasonable return" means the average rate of return on real estate investments in the Ukiah Valley. 3. If the City Council determines that a viable market exists: a. It shall so notify the Building Official who shall not issue the demolition permit. The City Council shall determine whether a viable market exists based on substantial evidence presented at the hearing, or, it may assume that a viable market exists, if the applicant fails to present substantial evidence that a viable market does not exist; b. Not more than once within any twelve (12) month period, the applicant may submit a new application for a demolition permit and the City Council may reconsider whether a viable market exists: (1) Upon a showing by the applicant that market conditions have changed; or (2) Based upon new information that in the exercise of reasonable diligence the applicant could not have produced at the first hearing. 4. If the City Council determines, based on substantial evidence, that a viable market does not exist, the issuance of the demolition permit shall be stayed for a period of ninety (90) days. a. During that ninety (90) day period, the City shall do the following: (1) Determine whether other alternatives to demolition exist, which are acceptable to the applicant, that would preserve the historic, architectural or cultural significance of the building; (2) Determine whether funds are available from any private source for the acquisition and preservation of the building through a negotiated purchase on terms acceptable to the applicant; or (3) If sufficient funds are available from any private source and a negotiated purchase is not possible, determine whether to acquire the building through eminent domain. b. If within the ninety (90) days, the City does not reach agreement with the applicant or commence acquisition of the building, the Building Official may issue the permit in accordance with the provisions of the Uniform Building Code. c. If within the ninety (90) day period, the City either: 1) reaches agreement with the applicant or 2) commences acquisition of the building, the Building Official shall not issue the demolition permit. d. However, the Building Official shall continue to process the application for a demolition permit in accordance with the Uniform Building Code, if the City and the applicant terminate their agreement or the City fails to diligently pursue or abandons acquisition of the building. e. The City Manager or his/her designee shall inform the Building Official whenever the City and the applicant terminate their agreement or the City fails to diligently pursue or abandons acquisition of the building. f If the Building Official has issued a demolition permit under this subsection and the permittee applies to extend the permit an additional one hundred eighty (180) days in accordance with the applicable provisions of the Uniform Building Code then in effect, the Building Official shall refer the application to the City Manager for an initial determination as to whether market conditions have changed. The City Manager shall make the determination within ten (10) days after the application is referred by the Building Official. If the City Manager determines that market conditions may have changed and that a viable market may exist for the property, he or she shall schedule the matter for a hearing before the City Council to be noticed and conducted in accordance with subsections D and G of this Section. However, at the hearing the City shall have the burden of proving by a preponderance of the evidence that market conditions have changed and a viable market exists. If the City Manager determines that market conditions have not changed, he or she shall so notify the Building Official and the applicant. Upon such notification, the Building Official shall further process the application to extend the term of the demolition permit in accordance with the requirements of the Uniform Building Code then in effect. If the City Council conducts a hearing upon referral by the City Manager, the City Clerk shall provide written notification to the Building Official and the applicant of the City Council decision. If the City Council decides that a viable market exists, the Building Official shall not issue the permit, but the provisions of subsection G3b of this Section shall apply. If the City Council decides that a viable market does not exist, the Building Official immediately shall proceed to further process the application in accordance with the applicable provisions of the Uniform Building Code then in effect. 5. "Diligently pursue acquisition" means taking all steps within the time required by law to acquire the building by eminent domain. 6. References to "applicant" herein shall include the building owner. H. The Planning Director shall provide a written notice of the City Council determination to the applicant. The written notification shall be mailed or hand delivered within five (5) days from the date of the City Council's decision. The notice shall include the finding(s) and decision made by the City Council and a copy of this Section. The applicant for a demolition permit for a building determined to have historic, architectural or cultural significance shall salvage the building materials for reuse to the maximum extent feasible, and shall ensure that upon completion of the demolition, the site is left in a safe, presentable, and clutter free condition. Reconsideration Of Decisions 1. Grounds For Reconsideration: The City Council may reconsider a decision under this Section within sixty (60) calendar days from the date the decision was made, if information that may have materially affected the decision was: a) misrepresented by the applicant, or b) not disclosed by the applicant, if the applicant knew or should have known that the information may have affected the City Council decision. "Information" as used herein means matters of fact or law. A decision may not be reconsidered, if all three (3) of the following have occurred. The demolition permit: a) has been issued, b) did not at the time it was issued violate any provision of the Uniform Building Code, as adopted by the City, or any other City ordinance or State or Federal law, and c) the permittee has commenced demolition in good faith reliance on the permit. 2. Procedure On Reconsideration: Reconsideration of a decision under this Section may be placed on the agenda for a regular City Council meeting by any member of the City Council who voted in favor of the original decision. Notice of any meeting where reconsideration is on the agenda shall be provided in accordance with subsection D of this Section. If already issued, the permit shall be suspended from the date that an eligible City Council member requests that the matter be placed on the agenda and until the City Council makes a final decision upon reconsideration. The Building Official shall notify the applicant in writing of the permit suspension. At the meeting, the City Council shall determine, based on evidence provided to the City prior to or during the meeting, whether reconsideration is permitted under subsection J1 of this Section. Any motion to reconsider the decision shall contain findings supported by substantial evidence. If upon reconsideration the City Council makes a different decision, the City Clerk shall provide notice of that decision to the Building Official and the applicant/permittee within five (5) working days after the decision is made. If, upon reconsideration, the City Council determines that a building has historic, architectural, or cultural significance, and the Building Official has issued a demolition permit based on the previous decision, the Building Official shall revoke the permit. If the previously issued permit has expired, the Building Official shall deny an application for a new permit, unless the permit is issued in accordance with subsection G4 of this Section. (Ord. 838, §1, adopted 1984; Ord. 927, §1, adopted 1992; Ord. 1014, §1, adopted 1998) Chair Pruden stated the only change about the property according to the Sanborn Map is that records indicate the address for all permanent buildings on the site was formerly 347 &B.C. Member French requested clarification that the proposed structure for demolition was the former shop building. Chair Pruden replied 'yes,' and stated this structure has been damaged by fire in the past and has no historical value. The other structure on the site is a shed/accessory building that was formerly a wash house. The Sanborn Map indicates this structure was moved forward at some point in the 1940s. It was also difficult to track the business history of the structure being proposed for demolition. ON A MOTION by Member Stump, seconded by Member Seanor, it was carried by an all AYE voice vote of the Members present to recommend to the Ukiah City Council that the Committee does not find the criteria pursuant to Section 3016E of the UMC applies to the structure at 345 North Main Street, and that this structure has no architectural or historical significance, and therefore, the Demolition Permit should be issued. B. Application by FYHRCO, parcel number 180-110-10 located at 1325 Airport Park Blvd., Ukiah, CA. Demolition of single family dwelling and mobile home. Chair Pruden noted the house was built in approximately 1885 and has been in the Dutton family in one form or another until 2005. The Duttons were prosperous ranchers and held significant agricultural properties in the Ukiah valley. It is likely the last remaining ranch house in the City of Ukiah. The home is an excellent example of vernacular form carpentry and retains the majority of its original features. The two-story residence has had additions including the chimney from the 1920s. The structure appears to have significant architectural and historical association to the City of Ukiah. Member Stump inquired regarding additions to the structure and its affect on the overall historical and architectural significance. Chair Pruden advised there have been modifications to the front and side porches, and rear portions of the structure, and the remodeled fire place demonstrates a characteristic 1920s architectural style. The one-story addition made to the southern rear portion does not exhibit historical value. After Wallace Dutton died in 1928, the family likely made some alterations to the property. According to State standards, alterations over the age of 70 years become "historical." In this case, the alterations made are over 70 years of age so the even the one-story alterations do not affect the historical integrity. Demolition Permit Review Page 2 April 11, 2007 Member Stump clarified that his question concerning alterations pertains to historical significance from an architectural standpoint. Chair Pruden stated the rear alteration was not in keeping with the original style and architectural features and supports demolition of this one-story addition. She favors that the two-story portion of the house be retained. A person from Potter Valley has expressed an interest in relocating and rehabilitating the original two- story portion of the house on ranch property in Potter Valley. The best scenario is to keep the old house in its present location on the former Dutton ranch for historical reasons and the next best solution would be to find a suitable location and move it. Chair Pruden confirmed that FYHRCO presently owns the property and that Gary Akerstrom is a principal in that ownership where the parcel containing the house was purchased from the City of Ukiah Redevelopment Agency. The City purchased the property and existing buildings from the Dutton family heirs. The property has excellent deed history for historical references purposes. There was discussion about current ownership of the abutting parcels, and it was noted the Ukiah Redevelopment Agency owns the parcel across the street from the Mendocino Brewing Company, as well as property to the south of the brewing company. There was also discussion about the early boundary lines beginning as early'as 1865 as it pertains to the Yokayo Rancho Lines and later to the Dutton Ranch and Cox properties. Chair Pruden reported in 1886 Wallace Dutton and his wife Lou Cox purchased 140 acres from Lou's parents, Edward and Nancy Cox who had a contiguous ranch. Wallace Dutton was the son of the famous Californian, David Dewey Dutton, who came over the Oregon Trail in 1939 with Peter Lassen and was part of the Bear Flag Party. Wallace lived to 1928 and Lou lived to 1944 in the ranch house. The ranching operations were taken over by their son Edgar Dutton, who was a very prominent figure in Mendocino County both in civic affairs and in agriculture. Edgar Dutton died in 1963 leaving a large estate to his wife and heirs. When Eva Dutton died in 1976, the property passed to Langley/Dutton heirs and eventually subdivided into parcels that presently are the location of Mendocino Brewing Company and former Redwood Coast Lumber Company before being sold to the City of Ukiah Redevelopment Agency. Gary Akerstrom commented in terms of preserving portions of the structure, the single story is in very poor condition. Chair Pruden agreed with Mr. Akerstrom's assessment of the ranch house. The first preference relative to preservation would be to move the house to another location on the former Dutton ranch that is now City -owned redevelopment property to be used as a visitor center, for weddings/special events, and/or other adaptive uses. As noted above, an interested person from Potter Valley will look Demolition Permit Review Page 3 April 11, 2007 at the structure this afternoon and whether he desires to relocate the house to a site in Potter Valley. She briefly explained the physical process for moving a house having historical value to the community. Chair Pruden recommends retention of the structure for adaptive reuse purposes. Since the existing house ran with the land, the owner can allow someone to take/donate the house for rehabilitation or sell it. Member Stump reiterated findings must be made to comply with UMC requirements that the house exhibits special or particular qualities such as being the oldest and best example of its kind to have historical significance. While he favors the concept of saving the structure, he questions the historical integrity because of the many additions that changes the design of the original farm house. Chair Pruden stated the single -story add-on was for a kitchen facility because generally cooking was done in a separate part of the house. The residential two- story building is in good condition in terms of visibility for rehabilitation. The single -story could be removed where a majority of the architectural integrity would still be preserved. Member French commented when reviewing the two-story section, the box window is not typical of a ranch -style house and it is a relatively rare architectural feature for the Ukiah valley since most are bay windows. Chair Pruden favors a recommendation to deny the proposed demolition permit be issued because of the factors supporting historical significance relative to the whole context of the property that includes the architectural integrity of the building, the original site, and the prominence of the Dutton family. Member Stump inquired if the add-ons were removed would the end product be the original farm house. Chair Pruden replied "yes." The rear add-ons do not demonstrate significance as a historical resource. On the other hand, the two-story building has important historical significance where a home for it needs to be found. ON A MOTION by Member Stump, seconded by Willoughby, it was carried by an all AYE voice vote of the members present to advise the Ukiah City Council that the Committee finds the primary structure historically significant pursuant to the findings in 3016E of the UMC and to recommend the demolition permit not be issued at this time in order to explore an alternative way of preserving or relocating the important two-story section of the house and that the demolition of the addition be allowed to proceed, therefore, freeing up the original structure for possible relocation. Demolition Permit Review Page a April 11, 2007 Chair Pruden inquired whether Mr. Akerstrom would be willing to possibly salvage some of the materials from the addition to go with the original structure so that when the back of the building is taken off there will be materials with which to work. Gary Akerstrom would be amendable depending upon how complicated it is to remove the addition. It was the consensus of the members to consult with the City Attorney regarding the issue of the addition possibly being over 70 years old and what legally needs to occur in this regard relative to salvaging materials to further preserve the historical integrity of the original building. David Willoughby stated the City Building Code does allow for the addition to be removed. 7. ADJOURNMENT There being no further business the meeting adjourned at 3:04 p.m. Judy Pruden, Chair Cathy Elawadly, Transcriptionist Demolition Permit Review Page 5 April 11, 2007 May 2, 2007 STRUCTURE RESTORATION FEASIBILITY ANALYSIS The structure located at 1325 Airport Park Blvd, Ukiah, California (AP #180-110-10), has the following deficiencies that would have require correction in order to make the building usable. 1. The structure does not have any foundation. The structure is built on mud sills placed directly on the ground. The absence of any solid foundation has allowed the structure to settle, thereby inducing substantial deflections in the entire structure. 2. The roof of the structure has been leaking for an extensive amount of time, which has promoted water damage, wood rot, and mold throughout the structure. 3. The structure does not have an electrical system that meets code or is safe. 4. The structure does not have an interior plumbing system. Sewer pipes and most water pipes are run on the exterior of the structure. 5. The structure does not have any heating/cooling system other than a fireplace and a window air conditioner that has been installed through the wall. 6. The stairway in the house has a 12 and 12 pitch that is too steep for safe use. Reducing the steepness of the stairway would require extensive structural changes as well as the use of additional space within other rooms in the structure. 7. The walls in the house have a solid covering of wood, which makes the installation of any electrical, plumbing or HVAC system difficult and expensive. 8. There is no insulation in the structure. 9. The doors and windows are either destroyed or in a seriously deteriorated condition. 10. The room configuration does not reflect a usable layout due to numerous additions and modifications over the life of the structure. If any work is to be done in the structure, extensive removal and repair is necessary before any new work can be started. This rework of the deteriorated elements would render restoration of the structure economically unfeasible. ry L. Akerstrom Civil Engineer C 17796 ATTACHMENT_ STRUCTURE PRESERVATION PLAN The purpose of this Plan is to outline a proposal to preserve the historical portions of the structure located at 1325 Airport Park Boulevard (1825 Airport Road), Ukiah, California (AP4180-110-10). The structure which was used as a residence by the Dutton/Langley family consisted of an older two- story portion and newer one-story section. The one-story portion appeared to have been poorly built and had experienced significant deterioration over the years. Hence, the one-story portion was demolished and the materials that could not be saved were disposed of appropriately. The two-story portion could be saved by relocation to a different site since it is not economical to restore the structure at its current location. This Plan involves the relocation of the two-story portion of the structure to 504 North Oak Street, Ukiah, CA, where it would become an addition to an existing house. The plan for this work would be as follows: 1. Make a visual record of the structure at its current location by means of photographs. 2. Remove and store the doors, windows, trim, posts, and siding from the upper portion of the structure. 3. Remove and dispose of deteriorated items such as roofing, wiring and plumbing systems. 4. Remove and save the roof structural components. 5. Remove and dispose of the foundation. 6. Move the first story, intact, to the new location. Reassemble the roof structure. By utilizing the above outlined procedure, the structure could be reassembled with essentially the same architectural appearance as exists today. Obviously deteriorated or substandard structural components would have to be reconfigured or replaced for safety purposes. Also, provisions would have to be made for modern electrical, plumbing, HVAC, fire safety, foundation, and insulation systems. sn4im ATTACHMENT_, PROPOSAL TO MOVE HISTORIC FARMHOUSE TO KUSHNER RESIDENCE, 504 N. OAK ST., UKIAH, PARCEL No. 002-181-06 We propose to move a small historic farmhouse located on Airport Park Blvd, Ukiah, to our residence at 504 N. Oak Street, Ukiah, A.P. No. 2-181-06, and use the house as a second unit. The move will be done by a professional house -mover, most likely Wacker & Sons, Penngrove. The move will be along city streets determined to have the fewest obstacles. The dimensions of the farmhouse are approximately 16'4"w by 26'1 and 21' high. Our Oak Street property measures, beginning at the corner of Oak and Morris Streets, in a clockwise direction, 116.5 ft (Morris Street), 99.3 ft (west), 116.7 ft (north), 100 ft (Oak Street). The new location will be in the SW portion of the property, on some of an existing asphalt parking pad, with a set back of 18' from the south (Morris Street), 5'from the western property edge, 65' from the north property edge, and 896" from Oak St. The farmhouse is approximately 425 square feet in exterior dimension. The new proposed parking area will be reduced in depth to 18 feet from the edge of the sidewalk, along the existing 30' curb cut along Morris Street. We acknowledge that Ukiah code requires 19'. We ask for a reduction in order to maintain access to the Low Gap breezes that cool our existing house in the hot summer months. Nationwide and especially in California, the trend is to smaller, shorter cars: our Honda Accord is 16'; a Subaru Outback is 15.5'; a Toyota Prins is 14'6"; a PT Cruiser is just over 14'; a Cooper Mini is <12'; even the C6 Corvette is <15'. We are committed to preserving and restoring this historic farmhouse, making it habitable with as few alterations as possible. It will complement nicely our existing house, the Woodruff/Burke/Thomas Residence, which was built in 1874 and is in the Historic Resources Inventory. The building materials of the two houses are similar if not identical. From the front, along Oak Street, one will view the narrow front of the moved farmhouse with a front door and second story window above, just beyond a large, mature boxwood hedge. From Morris Street, one will view the length of the house, with three window openings at street level. The farmhouse had one porch that has been destroyed and has another, still existing, presumably the front porch, on the narrow dimension of the structure, which we may ask to move, to the north, or garden side, when moved to Oak Street. We also note that the small farmhouse will be placed in the location where a large, very ugly and inappropriate carport ---an addition from the 50's ---stood prior to a locust tree falling on it some 10 years ago. May 23, 2007 Peter and Pinky Kushner 707 467-0107 415 731-9486 ITEM NO. 10c DATE: June 6, 2007 AGENDA SUMMARY REPORT SUBJECT: STATUS REPORT REGARDING DOWNTOWN/PERKINS STREET FORM BASED CODE PROJECT AND DIRECTION CONCERNING PUBLIC REVIEW AND HEARING PROCESS SUMMARY: This agenda item is intended to provide the City Council and interested public with a status report concerning the Downtown/Perkins Street Form Based Code project. It is also seeking the Council's review and comment on the draft code review and public hearing process (Attachment No. 2). As reported in April, the Community completed a design charrette (public workshop) which was designed to stimulate ideas and deeply involve the public in creating and deciding how the Downtown and Perkins Street Corridor should evolve. There was a free flow of information and opinion sharing and a vision for the future of the study area was brought to life. Graphic presentations of the vision were continually modified and honed in response to the discussions and consensus building, and final graphics depicting various views of the area were presented at the closing presentation (Attachment No. 1). The underlying planning principals that emerged included creating compact urban form, a walkable, Downtown and Perkins Street, mixing land uses, protecting and revitalization natural resources, carefully infilling development, creating public urban open spaces, and creating a comfortable, safe and attractive Downtown and Perkins Street Corridor. (continued on page 2) RECOMMENDED ACTION: 1) Receive Status Report; and 2) Review and provide direction regarding the review and adoption process/schedule. ALTERNATIVE COUNCIL ACTION: N/A Citizen Advised: Interested Parties Requested by: Charley Stump, Director of Planning and Community Development Prepared by: Charley Stump, Director of Planning and Community Development and Pam Townsend, Senior Planner Coordinated with: Candace Horsley, City Manager Attachments: 1. April, 2007 Charrette Closing Presentation Graphics (Council only) — (Available at www.cityofukiah.com) 2. Table of Review and Adoption Process APPROVED: Candace Horsley, City I anager The Draft Code and Regulating Plan Based on the outcome of the public charrette, the Consultants have prepared a preliminary draft Form Based Code or "SmartCode" and Regulating Plan Map for the Downtown/Perkins Street Corridor. The SmartCode represents a new approach to zoning and includes a number of new terms and concepts. The Council has expressed concern about too many new terms and deviating too far from the existing zoning code. Staff is reviewing the preliminary draft with this in mind and we are approaching our initial review of the product cautiously. However, as we've discussed from the beginning on this project, Staff is also interested in pursuing a creative new approach to zoning for the Downtown and Perkins Street corridor, and we acknowledge that the new approach will involve new terms and concepts. Our task is to create a new zoning tool that is simple to administer and easy for the public, decision makers and Staff to understand. The Basic Structure of the Preliminary Draft Code The Preliminary Draft Code includes the following Sections: General Authority/Applicability Intent Process Warrants/Exceptions Infill Community Regulating Plan Instructions Transect Zones & Elements Community Types Civic Functions Special Designations Building Scale Plans Instructions General Urban Zone Urban Center Zone Urban Core Zone Special Requirements Standards and Tables Definitions of Terms SmartCode District Map Regulating Plan Map The document includes many illustrations and detailed diagrams and tables to guide the users, provide clarity, and eliminate vagueness. A lot of work needs to be accomplished and Staff is working closely with the consultants to finalize the draft document. Public Review and Hearing Process Staff has prepared a draft public review and hearing process for the Council's review (Attachment No. 2). On May 23, 2007, the Planning Commission reviewed the proposed schedule and requested that Fisher and Hall Urban Design be involved throughout the process, and that all workshops be held in a setting allowing close interaction between the Commission, Council and public. Staff will review the Administrative Draft and initiate preparation of the required environmental document in June. During July and August, educational forums on the Public Review Draft #1 will include a presentation to the public and City policy boards followed by technical workshops open to all interested persons. This phase will begin to acquaint policy boards and the public with the proposal and provide an opportunity to resolve potential problem areas, resulting in Public Hearing Draft #2. 2 The formal public hearing process to amend the Ukiah City Code (Zoning) includes a presentation to the policy boards and public, followed by Planning Commission and then City Council hearings to consider adoption of the environmental document and Regulating Plan and Smart Code. Additional training for staff, policy boards and the public will be held after adoption. 3 Attachment No. 2 DOWNTOWN UKIAH/ PERKINS STREET CORRIDOR FORM BASED ZONING PROJECT REVIEW AND ADOPTION PROCESS Tentative, May 2007 Task I May Jun I Jul I AugSep Oct I Nov I Decl 2008 ADMINISTRATIVE PROCESS City staff review Administrative Draft X Consultant prepare Public Review Draft Draft #1 #1 City prepare Initial Study and X X X X Environmental Document** PUBLIC REVIEW PROCESS Education on Public Review Draft #1 Public / policy boards presentation 2-3 Public technical workshops Draft (topics such as design/architecture, #1 process, circulation/streetsca s)* Consultant - revise Draft #1 to Public Draft Hearing Draft #2 minor revisions #2 PUBLIC HEARING PROCESS PC/CC Joint Workshop/ Public Draft presentation #2 PC Hearings on Draft Code/ Draft Environmental Negative Declaration** #2 CC Hearings on Draft Code/ Draft Environmental Negative Declaration** #2 CC final adoption of Code/Environmental Negative Adopt Declaration** (following final revisions Code to Code as directed and conclusion of environmental rocess Training on adopted Code (30 days after ado tion)Train PC - Planning Commission ; CC - City Council; X Review or action * Integrate involvement of City Boards and Commissions and County Airport Land Use Commission ** Identification of environmental impacts leading to revisions or preparation of an environmental impact report would delay the schedule. Rev. May 15, 2007 12 ITEM NO. i n i DATE: June 6, 2007 AGENDA SUMMARY REPORT SUBJECT: RECEIVE AND CONSIDER NORTHWESTERN PACIFIC RAILROAD COMPANY'S STATUS REPORT ON THE POSSIBLE ALTERNATE LOCATION FOR THE UKIAH SKATE PARK DEVELOPMENT. Staff has scheduled this item on the agenda to provide Northwestern Pacific Railroad Company (NWPR Com.) an opportunity to present a progress report and define their intent to pursue the alternate location for the Ukiah Skate Park Development. NWPR Com. was informed of this item on May 18, 2007 and has indicated that a report would be forthcoming. Background At the last regular scheduled meeting, the City Council approved Wormhoudt, Inc. as the design and project management firm for the Ukiah Skate Park Development. In addition, Council reviewed a request from NWPR Com. to consider relocating the Skate Park to a parcel north of Perkins along the rail track owned by the North Coast Railroad Authority (NCRA). While the request comes late in the process, the Council was willing to give NWPR Com. an opportunity to bring forth a formal proposal that would demonstrate the suitability of the alternate site and provide a legally binding commitment to fund all additional costs associated with the possible development of the skate park on the alternate site. Continue of Page 2 RECOMMENDED ACTION: Receive and consider Northwestern Pacific Railroad Company's status report on the possible alternate location for the Ukiah Skate Park Development and provide direction to Staff. ALTERNATIVE COUNCIL POLICY OPTIONS: N/A Citizen Advised: John T. Wick, Northwestern Pacific Railroad Company Requested by: N/A Prepared by: Sage Sangiacomo, Community/General Services Director Coordinated with: Candace Horsley, City Manager Attachments: N/A I APPROVED: Can ace Horsley, City anager The following is the full motion adopted by the City Council at the meeting: Authorize the City Manager to negotiate and execute a contract with Wormhoudt, Inc. ("Wormhoudt') for Professional Design and Management Services for the development of the Ukiah Skate Park ("the Contract'), subject to the following: Wormhoudt agrees to a provision in the Contract under which it will provide the contracted services for an alternate site for the skate park, as proposed by Northwestern Pacific Railroad Company ("the Alternative Site"), if locating the skate park on that site is approved by the City Council; and Prior to the commencement of design efforts under the Contract or related contracts directed specifically to the site currently leased from North Coast Railroad Authority ('the Leased Site"), Northwestern Pacific Railroad Company: a. makes a legally enforceable commitment to fund all additional costs associated with (1) evaluating the suitability of the Alternate Site and (2) developing the skate park on the Alternate site; and b. provides the City Council with sufficient information, including an evaluation by Wormhoudt, to determine the suitability of the Alternate Site for a skate park and the benefits of the Alternate Site as compared to the Leased Site. Within the motion, the City Council provided specific conditions that must be met in order to explore the feasibility of the alternate site. In an effort to assist NWPR Com staff completed the following tasks: Consulted with Wormhoudt regarding the first condition in the motion and Wormhoudt has agreed to provide design services for an alternate site if approved by the City Council. Conferred with our State Project Officer regarding the $500,000 grant who indicated that there is a possibility of moving the site location if the alternate site is suitable and passes environmental review (CEQA). Coordinated the submittal of a proposal from Wormhoudt, Inc. for a comparative feasibility assessment of the current and proposed sites. ITEM NO: 10e - MEETING DATE: June 6, 2007 AGENDA SUMMARY REPORT SUBJECT: CONSIDERATION AND POSSIBLE ADOPTION OF RESOLUTION SUSPENDING ENFORCEMENT OF SEWER LATERAL INSPECTION AND REPAIR ORDINANCE SUMMARY: The City Council approved a stipulation with River Watch to suspend enforcement of those provisions in the Consent Decree in River Watch v. Ukiah et al. (N.D. Cal.) Case No. CV -04518 -CW ("River Watch") which require the City and the Ukiah Valley Sanitation District to implement a sewer lateral inspection and repair program. The purpose of the suspension is to allow the City and the District to concentrate on considering the feasibility and the adoption of an alternative inspection and repair program to that currently required by the Consent Decree. On May 30, 2007, the federal court in River Watch issued an order approving the stipulation. (See Attachment 1.) Submitted as Attachment 2 to this report is a proposed resolution suspending enforcement of Ukiah City Code Sections 3799.1-3799.7, which contain the current sewer lateral inspection and repair program, which, among other "triggering events," requires the inspection and repair of a sewer lateral upon the change in ownership of the parcel served by that lateral. The resolution would not require the inspection or repair of a sewer lateral serving a [Continued on P. 21 RECOMMENDED ACTION: Adopt resolution. ALTERNATIVE COUNCIL POLICY OPTIONS: Revise resolution. Citizens Advised: N/A Requested by: City Council Prepared by: David J. Rapport, City Attorney Coordinated with: Candace Horsley, City Manager, Ann Burck, Project Engineer Utilities, , Rick Kennedy, Rick Sands Attachments: 1 — Stipulation and Order 2- Resolution Approved: A-t,�L Candace Horsley, City tanager Agenda Summary Report: Sewer Lateral Ordinance Page 2 parcel subject to an ownership change, if the escrow for that change closes by December 1, 2007. This will allow at least 30 days for inspection and repair of sewer laterals for escrows that open during the period when enforcement of the ordinance is suspended. The resolution also requires notice to be given of the suspension and provides that the suspension can be extended, if River Watch approves an alternative program. The extension would allow time to get court approval of the revised Consent Decree and to adopt and implement an ordinance establishing the alternative program. Legal counsel to the District received the court order on May 30, 2007. The District Board should receive a similar resolution at its meeting in June. Staff recommends approval of the resolution. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 Case 4:04-cv-04518-CW Document 59 Filed 05/30/2007 Page 1 of 4 David Rapport, City Attorney, SBN: 54384 CITY OF UKIAH RAPPORT & MARSTON 405 W. Perkins Street Ukiah, CA 95482 Telephone: (707) 462-6846 Facsimile: (707) 462-4235 Attorneys for Defendant CITY OF UKIAH Rick W. Jarvis, SBN: 154479 Benjamin P. Fay, SBN: 178856 Daniel P. Doporto, SBN: 176192 JARVIS FAY & DOPORTO, LLP 475 Wil Street, Suite 260 Oakland, CA 94612 Telephone: (510) 238-1400 Facsimile: (510) 238-1404 Email: riarvis(ajarvisfay.com Attorneys for Defendants CITY OF UKIAH and UKIAH VALLEY SANITATION DISTRICT ATTACHMENT__[,_ UNITED STATES DISTRICT COURT NORTHERN DISTRICT OF CALIFORNIA - OAKLAND DIVISION NORTHERN CALIFORNIA RIVER WATCH, a non-profit corporation, Plaintiff, V. CITY OF UKIAH; UKIAH VALLEY SANITATION DISTRICT; and DOES 1 through 10, inclusive, Defendants, CASE NO: C04 4518 CW STIPULATION AND ORDER REGARDING CONSENT DECREE Complaint Filed: 10/6/04 2n° Amended Complaint Filed: 6/13/05 RECITALS A. The City of Ukiah ("the City") owns, operates, and maintains a wastewater collection system within the City and a wastewater treatment plant. The City also performs maintenance under contract on additional collection lines located outside the City, which are owned by the Ukiah Valley Stipulation and Order Regarding Consent Decree 1 [C 04 4518 CWl 9117 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 Case 4:04-cv-04518-CW Document 59 Filed 05/30/2007 Page 2 of 4 Sanitation District ("the District"). The Regional Water Quality Control Board for the North Coast Region ("the Regional Board") has issued Order No. 99-65, regulating the City's treatment plant. This Order serves as an "NPDES Permit" under the federal Clean Water Act. B. Plaintiff Northern California River Watch ("River Watch") brought the present action pursuant to 33 U.S.C. § 1365 alleging that the City and the District have violated and are continuing to violate the NPDES Permit in various respects. C. On January 13, 2006, the Court entered a Consent Decree in this case. The Consent Decree was the product of settlement negotiations between the parties, and resolved all claims raised in Plaintiff's lawsuit. It requires the City and the District to take certain specified actions relating to the operation of the wastewater treatment plant and the wastewater collection lines. D. Sections 11I(6)(b) and III(6)(c) of the Consent Decree require the City and the District to each implement a sewer lateral inspection, repair, and/or replacement program. Generally speaking, the Consent Decree requires that the City's and the District's program include sewer lateral inspections of private properties at the time of sale. However, the Consent Decree authorizes the District (but not the City) to develop an alternative program which meets certain specified performance criteria. The Consent Decree required compliance with this obligation by January 13, 2007. E. Both the City and the District have adopted and begun implementation of the required sewer lateral inspection and repair program. Such implementation has resulted in significant feedback from the public urging the City and the District to develop an alternative program which is not based upon the sale of individual properties, but which is instead based upon consideration of other factors which bear more directly on the likelihood of a lateral requiring repair (such as age and composition of the lateral and the geographic location of the property). F. The City and the District are interested in developing such an alternative program. River Watch agrees that it would be in the public's best interest for the City and the District to devote their resources to the study and development of an alternative program, and to suspend implementation of the current program for a limited period of time while the City and the District are studying such alternatives. The Parties thus STIPULATE as follows: Stipulation and Order Regarding Consent Decree [C 04 4518 CWl Case 4:04-cv-04518-CW Document 59 Filed 05/30/2007 Page 3 of 4 1 STIPULATION 2 1. The City and the District shall have until November 1, 2007 to comply with the 3 requirements of sections III(6)(b) and III(6)(c) of the Consent Decree (requiring implementation of a 4 sewer lateral inspection and repair program). While the City and the District have both already begun 5 implementation of such a program (requiring inspections at time of sale of properties), they may both 6 suspend operation of their current activities during this grace period. 7 2. During this grace period, the City and the District shall analyze the feasibility of 8 developing an alternative sewer lateral inspection and repair program. Under this alternative program, 9 inspections would take place on a geographic basis or some other basis which takes into account factors 10 relating to the likelihood that a sewer lateral will require repair or replacement (such as age and 11 composition of the lateral), as determined by the City and the District, rather than at point of sale. 12 3. Any such alternative program shall be subject to the review and approval by River 13 Watch. River Watch will have the right to reject the alternative program if it does not find the program 14 acceptable, but it shall not unreasonably withhold its approval. In order to meet the November 1, 2007 15 date and give time to River Watch to review and consider the alternative, the City and the District 16 should present any alternative proposal to River Watch no later than October 1, 2007. 17 4. Any alternative program must clearly identify what criteria will be used to determine 18 what order/priority will be given to geographic areas to be subject to inspection, presumably based on 19 age of the sewer laterals in question and any other factors indicating the potential need for inspections in 20 a given geographic area. It must also identify how the inspections and repairs will be funded. In 21 considering whether to approve the alternative program, River Watch will need to be satisfied with the 22 adequacy and feasibility of these elements. 23 5. If, by November 1, 2007, the City and the District develop an alternative program 24 acceptable to River Watch, the parties will stipulate to modify the Consent Decree at that time to 25 incorporate the alternative program. It is recognized that any such modification to the Consent Decree 26 would require a 45 -day review period before it could be adopted by the Court. In such event, the grace 27 period would have to be further extended until the Court ultimately approves the amendment to the 28 Consent Decree following that review period (the City and the District would not want to begin Stipulation and Order Regarding Consent Decree 3 [C 04 4518 CWl Case 4:04-cv-04518-CW Document 59 Filed 05/30/2007 Page 4 of 4 1 implementation of the alternative program until they know they have court approval). However, this 2 further extension would only occur if the City and the District develop an alternative acceptable to River 3 Watch. If the City and the District do not develop an alternative program by October 1, 2007, or if 4 River Watch does not subsequently approve it, then the City and the District shall comply with the 5 existing requirements of sections II1(6)(b) and III(6)(c) of the Consent Decree by November 1, 2007. 6 6. All other provisions of the Consent Decree shall remain unchanged. 7 IT IS SO STIPULATED. 8 Dated: May _, 2007 LAW OFFICE OF JACK SILVER 9 10 By: /s/Jeno Bernhaut Jerry Bemhaut 11 Attorneys for Plaintiff NORTHERN CALIFORNIA RIVER WATCH 12 Dated: May 2007 JARV IS FAY & DOPORTO, LLP 13 14 By: /s/Rick W. Jarvis 15 Rick W. Jarvis Attorneys for Defendants CITY OF UKIAH and 16 UKIAH VALLEY SANITATION DISTRICT 17 18 ORDER 19 Based upon the foregoing stipulation of the Parties, it is hereby ORDERED that the City of Ukiah 20 and the Ukiah Valley Sanitation District shall have until November 1, 2007, to comply with sections 21 III(6)(b) and III(6)(c) of the January 13, 2006 Consent Decree, and that they may suspend current 22 activities to comply with these sections until that date. 23 IT IS SO ORDERED. 24 May 30 ula � , 25 Dated: 12007 ��![J�J1 [j•)!/ 26 CLAUDIA WILKEN United States District Judge 27 28 CADocaments and Servings\Workstation\Local Settings\Temp\notesF8CIA4\Stipulation and Proposed Order Regarding Consent Decree.wpd Stipulation and Order Regarding Consent Decree 4 [C 04 4518 CW] ATTACHMENT RESOLUTION NO. 2007 - RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH DIRECTING STAFF TO SUSPEND ENFORCEMENT OF SEWER LATERAL INSPECTION AND REPAIR ORDINANCE WHEREAS, 1. The City of Ukiah ("City") has adopted Sections 3799.1-3799.7 of the Ukiah City Code, requiring the inspection and repair of sewer laterals upon a change in ownership of a property served by a sewer lateral, upon the issuance of a building permit to remodel structures on such a property, and upon other "triggering events'; and 2. These City Code sections were adopted, in part, to comply with sections III(6)(b ) and 111(6)(c) of the Consent Decree in River Watch v. Ukiah et al. (N.D. Cal.) Case No. CV - 04518 -CW ("River Watch"); and 3. Pursuant to a stipulation among the City, the Ukiah Valley Sanitation District ("District') and River Watch, on May 30, 2007, the federal district court in River Watch issued an order suspending the obligation of the City and the District to comply with sections 111(6)(b ) and 111(6)(c) until November 1, 2007, to allow the City and the District time to analyze the feasibility of developing an alternative sewer lateral inspection and repair program; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF UKIAH, CALIFORNIA, DOES RESOLVE AS FOLLOWS: 1. Enforcement of Ukiah City Code Sections 3799.1-3799.7 is hereby suspended until November 1, 2007 ("the Suspension Period"). 2. City staff are directed to notify realtors, title companies and other interested parties of the suspension and to post notice thereof on the City's website. 3. During the Suspension Period a triggering event will not require the inspection or repair of the sewer lateral serving the lot or parcel subject to that event. Any parcel subject to a change of ownership in which escrow closes by December 1, 2007, will not require a sewer lateral inspection or repair, until the occurrence of another triggering event. 4. If the City and River Watch agree to an alternative sewer lateral inspection and repair program, the City Council may extend the Suspension Period to allow sufficient time to receive federal court approval for an amendment to the Consent Decree and to adopt appropriate amendments to the Ukiah City Code. Resolution No. 2007 - Page 3 of 3 PASSED AND ADOPTED this vote. AYES: NOES: ABSENT: ABSTAIN: ATTEST: Linda Brown , Deputy City Clerk th day 2007, by the following roll call Mari Rodin, Mayor Resolution No. 2007 - Page 3 of 3 ITEM NO: 11a MEETING DATE: June 6. 2007 AGENDA SUMMARY REPORT SUBJECT: Discussion and Direction Regarding Tax Sharing Agreement with the County of Mendocino Summary: This item was considered by the City Council on November 15, 2006 at which time the Council voted unanimously to accept in principle the draft proposed agreement and to proceed with refining the agreement in order to achieve a tax sharing agreement with the County. The Agenda Summary Report for that meeting (Attachment 1) provides a basic history of the issue, the proposed draft agreement and a list of "Annexation Principles" that were developed to guide the discussions that led to the draft agreement. On November 27, 2006 the City Council unanimously approved a letter to the Board of Supervisors (Attachment 2) that frames the issue in terms of the Ukiah Valley Area Plan process, clarifies that achieving a sales tax sharing agreement is only one of a number of steps that the City is committed to taking and outlines the benefits of a revenue sharing agreement. On December 6, 2006 the Board of Supervisors considered the proposed draft agreement. A majority of the Board expressed disapproval with the process that produced the agreement because the Supervisors who participated in developing the proposed agreement may not have been formally appointed by the Board. Following discussion, the Board voted unanimously to direct staff to prepare a report on tax sharing agreements referencing the Board's discussion. To date this report has not been forthcoming. Mayor Rodin and Councilmember McCowen have been appointed to the City/County Committee for discussion of annexation and other issues of mutual interest. They are requesting discussion to determine if the City Council continues to support the proposed draft agreement, considering this and other issues in the context of the UVAP, and if the Council favors formally renewing the request to the Board of Supervisors to work cooperatively on this and other issues of mutual concern. RECOMMENDED ACTION: Discuss and provide direction. Requested by: Mayor Rodin and Councilmember McCowen Prepared by: City Manager Horsley Coordinated with: Mayor Rodin and Councilmember McCowen Attachments: 1. Nov. 15, 2006 ASR on tax sharing agreement 2. November 27, 2006 letter to the BOS Approved:i Candace Horsley, C Manager Ati ..i iment # _ ITEM NO: 11a MEETING DATE: Nov. 15, 2006 AGENDA SUMMARY REPORT SUBJECT: DISCUSSION AND APPROVAL OF SALES TAX REVENUE SHARING PROPOSAL BETWEEN THE CITY OF UKIAH AND MENDOCINO COUNTY The City of Ukiah and the County of Mendocino have discussed the concept of a tax revenue sharing agreement for purposes of annexation for over twenty-five years. Due to the current potential for large housing and retail developments in the unincorporated area, discussions on tax revenue sharing and the need to reach an agreement have become necessary and critical. History: City of Ukiah representatives Mayor Ashiku and Councilmember McCowen began meeting with Mendocino County Board members Wattenburger and Delbar in 2005, to discuss a joint agency sales tax revenue sharing proposal for potential annexations. The committee formulated a list of 'Annexation Discussion Principles' which were used as a basis for continuing negotiations (Attachment 1). As the meetings progressed, the tax sharing proposal for annexed properties was expanded to cover sharing of all sales tax revenue over a selected base year in both jurisdictions. The purpose of the overall revenue sharing discussions was to prevent competition between the City and County for retail development. Due to withdrawals and reapportionment of revenues by the state, sales tax has become a major portion of general fund revenue for local government jurisdictions. Sales tax 'wars' and poor land use decisions are evidenced in many areas of California due to this phenomenon. RECOMMENDED ACTION: Discuss and provide direction and/or approval. ALTERNATIVE COUNCIL POLICY OPTIONS: Request revisions of the subcommittee Citizens Advised: Requested by: Mayor Ashiku and Councilmember McCowen Prepared by: Candace Horsley, City Manager Coordinated with: Finance Director Brent Smith; Gordon Elton Attachments: Sales Tax Revenue Sharing Proposal Annexation Discussion Principles Approved: Candace Horsley, City Manager A comprehensive sales tax revenue sharing proposal has been developed and approved in concept by the sub -committee members of both agencies. The draft proposal is attached for your review and discussion. The Board representatives are also reviewing the language at this time. There are nine elements to the proposal which are as follows with accompanying explanation: 1. This will be a twenty (20) year agreement. 2. A base amount was established from the 2005 sales tax revenue collections of the City and County within the City's Sphere of Influence. In the proposal, new sales tax revenue and increases to current revenue from the 2005 base year would be divided 65% City / 35% County. It should be noted that the base year percentages will need to be confirmed. Our sales tax consultant will be doing this work for us. 3. An outside annual audit will be performed on the sales tax calculations. 4. The percentage shares will change to sixty (60) percent City and forty (40) percent County after the fifth year unless the independent audit indicates otherwise. 5. Both parties agree to a five year review of the percentages. A significant change in the annual sales tax collections will trigger an interim review of the percentages. Significant changes that could trigger a review during the five-year period are an increase or decrease of over ten percent in net collections between each agency due to economic conditions, a natural disaster or other catastrophic event. 6. Both parties will abstain from legal challenges to proposed developments in either jurisdiction. 7. The annual base will be the prior year's actual sales tax distribution. 8. The City agrees that once this agreement is in place and approved by both parties, we will pursue annexations in the surrounding areas. 9. Ninety days after an agreement is approved by both parties and in place, we will begin discussions regarding the potential sharing of transient occupancy tax. Conclusion: Urban development should occur to the extent practical occur within incorporated cities which exist to provide a full range of municipal services and are responsible for urban land use planning. This statement has been acknowledged by both the City and County representatives and was the emphasis for the discussions on a tax sharing plan. The committee members worked earnestly, fairly and with respect for the positions and needs of the other's agencies. This agreement will allow for development to proceed in a logical and orderly manner with mutual cooperation between the city and county to ensure appropriate mitigation of impacts. Staff is recommending Council discussion and approval of this proposal. SALES TAX REVENUE SHARING PROPOSAL BETWEEN CITY OF UKIAH AND MENDOCINO COUNTY SUBJECT TO BOARD AND COUNCIL APPROVAL Dated: November 11, 2006 The County and City Committee members propose: 1. A 20 year agreement. 2. The General Sales Tax, in excess of the base amount established from 2005 collections in the selected area, will be divided 65% City, 35% County. These percentages are predicated on confirmation of sales tax for that base year. Special district or local tax measure revenues will not be counted in this allocation. 3. An outside annual audit. 4. The percentage shares will change to 60% City and 40% County after the fifth year unless the independent audit indicates otherwise. 5. Both parties agree to a 5 -year review of the City/County sales tax sharing percentages based on the audit. A significant change in the annual sales tax collections will trigger an interim review of the sales tax sharing percentages. Significant changes are: 1) Economic: +/- 10% change in net collections after each entity is made whole to the previous base year 2) Catastrophic event 6. An agreement that parties will abstain from "Legal" challenges to proposed developments in either jurisdiction. 7. The annual base will be the prior year's actual sales tax distribution. 8. City agrees to pursue annexations in surrounding areas of the County and within the City's sphere. 9. City and County agree to begin discussions regarding the potential sharing of Transient Occupancy Tax revenues within 90 days of approval of a Sales Tax Revenue Sharing Agreement. CITY OF UKIAH Mayor Ashiku COUNTY OF MENDOCINO Supervisor Wattenburger Councilmember McCowen Supervisor Delbar Attachment # �9 - -� ANNEXATION DISCUSSION PRINCIPLES • Urban development should occur, whenever and wherever practical, within incorporated cities, which exist to provide a full range of municipal services and are responsible for urban land use planning. Prior to land being developed for urban purposes, annexation to the city is preferable to the formation of new urban service areas and resulting sprawl. • Development standards and capital improvement requirements imposed by the county for new developments should not be less than those that would be imposed by the city, or land use planning suffers. • A master tax sharing agreement is preferable to individual agreements for each annexation. This will facilitate cooperative land use decisions and development to avoid unnecessary costs and delays for the property owners and will de -politicize the process by establishing uniform standards. • Both the city and county will have expenses in the annexed areas. Municipal services can be more costly due to the specific nature and level of service provided. • Some of the unincorporated area is deficient in urban infrastructure and will need to be upgraded to meet city standards and the needs of the residents. At1 ,—i sment # —,)— November 27, 2006 Board of Supervisors 501 Low Gap Road, Room 1090 Ukiah, CA 95482 Honorable Chair Colfax and members of the Board, The Ukiah City Council wishes to thank you for your efforts to develop an updated Ukiah Valley Area Plan (UVAP) that reflects the concern of City and County residents to provide for reasonable growth and development while still protecting our quality of life. We agree with you that planning for the future of our community with broad input from the citizens is the only sensible approach and that future development should be based on the outcome of this process. The intent of this letter is to state openly and publicly that the City Council and City of Ukiah commit to seeing the UVAP process through to its conclusion. We appreciate the cooperative relationship that is focused on the UVAP process. However, without the timely completion of Municipal Service Reviews and a comprehensive revenue sharing agreement, implementation of the UVAP may be compromised. Therefore, we commit to taking to conclusion, in a timely manner, those items that are directly tied to, and support fulfilling the goals of the UVAP. These items include but are not necessarily limited to: • Completion and submittal of Municipal Service Reviews for the City of Ukiah to the Local Agency Formation Commission (LAFCO); • Continued negotiation and completion of a Sales Tax Sharing Agreement; • Negotiation and completion of a Property Tax Sharing Agreement; • Negotiation and completion of a Transient Occupancy Tax Sharing Agreement; • Developing a realistic City of Ukiah Sphere of Influence in concert with the UVAP process followed by submittal to LAFCO for approval; • Working in good faith with the Board of Supervisors to complete additional tasks that may be identified or necessary as part of the UVAP process. The Ukiah City Council, on behalf of the citizens whom we represent, asks you to give careful consideration to the draft revenue sharing agreement that has been presented for your consideration. This draft agreement, preliminary in nature, represents a framework which we believe can serve as the basis for our respective staffs to prepare a detailed and legally sufficient document that can serve as an important first step in developing a comprehensive revenue sharing agreement for the Ukiah area. Following discussion, we urge you to direct staff to continue the process and to address any concerns you may have. We believe a revenue sharing agreement will result in the following benefits: I . Greatly reduce or eliminate economic competition for sales tax revenue; 2. Position the City and County to make land use decisions based on planning principles - not anticipated revenue; 3. Facilitate annexation of areas that are appropriate for annexation, thereby providing for the rational delivery of services to those areas; 4. Reduce sprawl and direct urban scale development to areas best equipped to provide services and infrastructure; 5. Increase the likelihood that needed infrastructure will be funded and development impacts properly mitigated; 6. Enhance the current atmosphere of City/County cooperation and establish a framework for future agreements on revenue sharing. It is clear that the Ukiah area is currently subject to significant development pressure. Failure to plan cooperatively will likely result in sprawl, loss of agricultural lands, inadequate mitigations and insufficient infrastructure. We believe it is essential that the City and County work together to foster sensible land use planning, rational delivery of services and protection of our rural small town quality of life. By adopting a tax sharing agreement, we do not intend to endorse or create an impetus for retail development. We acknowledge that it is necessary to develop a property tax sharing agreement and advisable to also develop a transient occupancy tax sharing agreement. The item before you is a first step in developing a comprehensive revenue sharing agreement. Again, we ask your support for the continuation of this process. In closing, we wish to reiterate the commitment of this Council and the City of Ukiah to utilize the UVAP process to determine future development and to assure you that we are dedicated to working cooperatively to complete the tasks identified above in concert with the development and adoption of the UVAP. Sincerely, Mark Ashiku Mayor ITEM NO: -1 lb MEETING DATE: June 6, 2007 AGENDA SUMMARY REPORT SUBJECT: REVIEW AND GIVE DIRECTION REGARDING LOCAL CONFLICT OF INTEREST CODE SUMMARY: It has been brought to the City's attention that a portion of the appendix to the City's local conflict of interest code, regarding consultants, had not been implemented. In 1991, the City adopted a local conflict of interest code which requires designated consultants to file a Statement of Economic Interests with the City. No procedure was put in place to designate which consultants would be required to file these statements. Staff has now developed a draft procedure which should insure that consultants, who are contracted to make or participate in making official decisions of the City, disclose relevant financial interests. If the policy is approved by Council and implemented, it will cover existing and future consultants. This matter is presented to the City Council for review and direction. BACKGROUND: The City is required by the conflict of interest provisions of the Fair Political Practices Act to adopt a local conflict of interest code. The purpose of the local code is to supplement the disclosure requirements of the FPPA by identifying designated employees who make or participate in making decisions which could have a material financial affect on the employee's economic interests. (See Gov't Code § 87300.) The code also specifies the economic interests that the designated employee must disclose. (Gov't Code § 87302(a).) For example, an employee who makes or participates in making purchasing decisions generally would not have to disclose interests in real property or interests in business entities that do not provide the types of goods or services which the employee purchases for the City. Icon't on page 21 RECOMMENDED ACTION: Review and provide direction to staff. ALTERNATIVE COUNCIL POLICY OPTIONS: N/A Citizens Advised: N/A Requested by: City Council Prepared by: David J. Rapport, City Attorney Coordinated with: City Clerk, City Manager Attachments: Attachment 1 — Model Conflict of Interest Code Attachment 2- Consultant Disclosure Policy Approved: Candace Horsley, Ci Manager Agenda Summary Report June 6, 2007, City Council Meeting Page 2 A "designated position" includes any officer, employee, member, or consultant who is designated in a local conflict of interest code because the position they hold entails the making or participation in the making of decisions which may foreseeably have a material effect on any financial interest. (Gov't Code §82019(a).) Under the Fair Political Practices Commission regulations the term "consultant" means an individual who, pursuant to a contract with a state or local government agency: (A) Makes a governmental decision whether to: (i) Approve a rate, rule, or regulation; (ii) Adopt or enforce a law; (iii) Issue, deny, suspend, or revoke any permit, license, application, certificate, approval, order, or similar authorization or entitlement; (iv) Authorize the agency to enter into, modify, or renew a contract provided it is the type of contract that requires agency approval; (v) Grant agency approval to a contract that requires agency approval and to which the agency is a party, or to the specifications for such a contract; (vi) Grant agency approval to a plan, design, report, study, or similar item; (vii) Adopt, or grant agency approval of, policies, standards, or guidelines for the agency, or for any subdivision thereof; or (B) Serves in a staff capacity with the agency and in that capacity participates in making a governmental decision as defined in regulation 18702.2 or performs the same or substantially all the same duties for the agency that would otherwise be performed by an individual holding a position specified in the agency's Conflict of Interest Code under Government Code section 87302.' Regulation 18702.2 defines participation in making a governmental decision as follows: A public official "participates in making a governmental decision," except as provided in Title 2, California Code of Regulations, section 18702.4, when, acting within the authority of his or her position, the official: (a) Negotiates, without significant substantive review, with a 12 CCR § 18701(a)(2). Agenda Summary Report June 6, 2007, City Council Meeting Page 3 governmental entity or private person regarding a governmental decision referenced in Title 2, California Code of Regulations, section 18701(a)(2)(A); or (b) Advises or makes recommendations to the decision - maker either directly or without significant intervening substantive review, by: (1) Conducting research or making any investigation which requires the exercise of judgment on the part of the official and the purpose of which is to influence a governmental decision referenced in Title 2, California Code of Regulations, section 18701(a)(2)(A); or (2) Preparing or presenting any report, analysis, or opinion, orally, or in writing, which requires the exercise of judgment on the part of the official and the purpose of which is to influence a governmental decision referenced in Title 2, California Code of Regulations, section 18701(a)(2)(A). The City, as required by Gov't Code, reviews its employee positions every two years for significant changes such as the elimination or addition of new positions or the revision of job descriptions. If warranted by such changes, the City Council adopts by resolution an amended Appendix which sets forth the designated employees and the disclosure categories for each designated employee. The appendix to the City Code calls for the on-going designation of consultants who will have a reporting obligation, because consultants are hired throughout the year. While the Code designates the City Manager as the City official who makes these on-going designations, in 1991 the City Manager delegated compliance with the Fair Political Practices Act to the City Clerk. However, when the City Manager and City Attorney recently reviewed this process, it was determined that making a decision about whether a particular consultant should be required to file a Statement of Economic Interests and the scope of economic interests the consultant must disclose were beyond the scope of the City Clerk and should instead by determined by the City Attorney, as recommended in the attached procedure for Council's review (Attachment 2). The City Council is requested to review the attachments, discuss the proposed method of establishing consultant disclosure obligations and to provide direction to staff. ATTACHMENT 1 § 18730. Provisions of Conflict of Interest Codes (a) Incorporation by reference of the terms of this regulation along with the designation of employees and the formulation of disclosure categories in the Appendix referred to below constitute the adoption and promulgation of a conflict of interest code within the meaning of Government Code section 87300 or the amendment of a conflict of interest code within the meaning of Government Code section 87306 if the terms of this regulation are substituted for terms of a conflict of interest code already in effect. A code so amended or adopted and promulgated requires the reporting of reportable items in a manner substantially equivalent to the requirements of article 2 of chapter 7 of the Political Reform Act, Government Code sections 81000, et seq. The requirements of a conflict of interest code are in addition to other requirements of the Political Reform Act, such as the general prohibition against conflicts of interest contained in Government Code section 87100, and to other state or local laws pertaining to conflicts of interest. (b) The terms of a conflict of interest code amended or adopted and promulgated pursuant to this regulation are as follows: (1) Section 1. Definitions. The definitions contained in the Political Reform Act of 1974, regulations of the Fair Political Practices Commission (2 Cal. Code of Regs. sections 18110, et seq.), and any amendments to the Act or regulations, are incorporated by reference into this conflict of interest code. (2) Section 2. Designated Employees. The persons holding positions listed in the Appendix are designated employees. It has been determined that these persons make or participate in the making of decisions which may foreseeably have a material effect on economic interests. (3) Section 3. Disclosure Categories. This code does not establish any disclosure obligation for those designated employees who are also specified in Government Code section 87200 if they are designated in this code in that same capacity or if the geographical jurisdiction of this agency is the same as or is wholly included within the jurisdiction in which those persons must report their economic interests pursuant to article 2 of chapter 7 of the Political Reform Act, Government Code sections 87200, et seq. In addition, this code does not establish any disclosure obligation for any designated employees who are designated in a conflict of interest code for another agency, if all of the following apply: (A) The geographical jurisdiction of this agency is the same as or is wholly included within the jurisdiction of the other agency; ATTACHMENT (B) The disclosure assigned in the code of the other agency is the same as that required under article 2 of chapter 7 of the Political Reform Act, Government Code section 87200; and (C) The filing officer is the same for both agencies. n Such persons are covered by this code for disqualification purposes only. With respect to all other designated employees, the disclosure categories set forth in the Appendix specify which kinds of economic interests are reportable. Such a designated employee shall disclose in his or her statement of economic interests those economic interests he or she has which are of the kind described in the disclosure categories to which he or she is assigned in the Appendix. It has been determined that the economic interests set forth in a designated employee's disclosure categories are the kinds of economic interests which he or she foreseeably can affect materially through the conduct of his or her office. (4) Section 4. Statements of Economic Interests: Place of Filing. The code reviewing body shall instruct all designated employees within its code to file statements of economic interests with the agency or with the code reviewing body, as provided by the code reviewing body in the agency's conflict of interest code. n2 (5) Section 5. Statements of Economic Interests: Time of Filing. (A) Initial Statements. All designated employees employed by the agency on the effective date of this code, as originally adopted, promulgated and approved by the code reviewing body, shall file statements within 30 days after the effective date of this code. Thereafter, each person already in a position when it is designated by an amendment to this code shall file an initial statement within 30 days after the effective date of the amendment. (B) Assuming Office Statements. All persons assuming designated positions after the effective date of this code shall file statements within 30 days after assuming the designated positions, or if subject to State Senate confirmation, 30 days after being nominated or appointed. (C) Annual Statements. All designated employees shall file statements no later than April I. (D) Leaving Office Statements. All persons who leave designated positions shall file statements within 30 days after leaving office. (5.5) Section 5.5. Statements for Persons Who Resign Prior to Assuming Office. Any person who resigns within 12 months of initial appointment, or within 30 days of the date of notice provided by the filing officer to file an assuming office statement, is not deemed to have assumed office or left office, provided he or she did not make or 2 ATTACHMENT participate in the making of, or use his or her position to influence any decision and did not receive or become entitled to receive any form of payment as a result of his or her appointment. Such persons shall not file either an assuming or leaving office statement. (A) Any person who resigns a position within 30 days of the date of a notice from the filing officer shall do both of the following: (1) File a written resignation with the appointing power; and (2) File a written statement with the filing officer declaring under penalty of perjury that during the period between appointment and resignation he or she did not make, participate in the making, or use the position to influence any decision of the agency or receive, or become entitled to receive, any form of payment by virtue of being appointed to the position. (6) Section 6. Contents of and Period Covered by Statements of Economic Interests (A) Contents of Initial Statements Initial statements shall disclose any reportable investments, interests in real property and business positions held on the effective date of the code and income received during the 12 months prior to the effective date of the code. (B) Contents of Assuming Office Statements. Assuming office statements shall disclose any reportable investments, interests in real property and business positions held on the date of assuming office or, if subject to State Senate confirmation or appointment, on the date of nomination, and income received during the 12 months prior to the date of assuming office or the date of being appointed or nominated, respectively. (C) Contents of Annual Statements. Annual statements shall disclose any reportable investments, interests in real property, income and business positions held or received during the previous calendar year provided, however, that the period covered by an employee's first annual statement shall begin on the effective date of the code or the date of assuming office whichever is later, or for a board or commission member subject to Government Code section 87302.6, the day after the closing date of the most recent statement filed by the member pursuant to 2 Cal. Code Regs. section 18754. (D) Contents of Leaving Office Statements. Leaving office statements shall disclose reportable investments, interests in real property, income and business positions held or received during the period between the closing date of the last statement filed and the date of leaving office. (7) Section 7. Manner of Reporting. ATTACHMENT Statements of economic interests shall be made on forms prescribed by the Fair Political Practices Commission and supplied by the agency, and shall contain the following information: (A) Investment and Real Property Disclosure. When an investment or an interest in real property n3 is required to be reported, n4 the statement shall contain the following: 1. A statement of the nature of the investment or interest; 2. The name of the business entity in which each investment is held, and a general description of the business activity in which the business entity is engaged; 3. The address or other precise location of the real property; 4. A statement whether the fair market value of the investment or interest in real property equals or exceeds two thousand dollars ($ 2,000), exceeds ten thousand dollars ($ 10,000), exceeds one hundred thousand dollars ($ 100,000), or exceeds one million dollars ($ 1,000,000). (B) Personal Income Disclosure. When personal income is required to be reported, n5 the statement shall contain: 1. The name and address of each source of income aggregating five hundred dollars ($ 500) or more in value, or fifty dollars ($ 50) or more in value if the income was a gift, and a general description of the business activity, if any, of each source; 2. A statement whether the aggregate value of income from each source, or in the case of a loan, the highest amount owed to each source, was one thousand dollars ($ 1,000) or less, greater than one thousand dollars ($ 1,000), greater than ten thousand dollars ($ 10,000), or greater than one hundred thousand dollars ($ 100,000); 3. A description of the consideration, if any, for which the income was received; 4. In the case of a gift, the name, address and business activity of the donor and any intermediary through which the gift was made; a description of the gift; the amount or value of the gift; and the date on which the gift was received; 5. In the case of a loan, the annual interest rate and the security, if any, given for the loan and the term of the loan. (C) Business Entity Income Disclosure. When income of a business entity, including income of a sole proprietorship, is required to be reported, n6 the statement shall contain: ATTACHMENT 1. The name, address, and a general description of the business activity of the business entity; 2. The name of every person from whom the business entity received payments if the filer's pro rata share of gross receipts from such person was equal to or greater than ten thousand dollars ($ 10,000). (D) Business Position Disclosure. When business positions are required to be reported, a designated employee shall list the name and address of each business entity in which he or she is a director, officer, partner, trustee, employee, or in which he or she holds any position of management, a description of the business activity in which the business entity is engaged, and the designated employee's position with the business entity. (E) Acquisition or Disposal During Reporting Period. In the case of an annual or leaving office statement, if an investment or an interest in real property was partially or wholly acquired or disposed of during the period covered by the statement, the statement shall contain the date of acquisition or disposal. (8) Section 8. Prohibition on Receipt of Honoraria (A) No member of a state board or commission, and no designated employee of a state or local government agency, shall accept any honorarium from any source, if the member or employee would be required to report the receipt of income or gifts from that source on his or her statement of economic interests. This section shall not apply to any part-time member of the governing board of any public institution of higher education, unless the member is also an elected official. Subdivisions (a), (b), and (c) of Government Code Section 89501 shall apply to the prohibitions in this section. This section shall not limit or prohibit payments, advances, or reimbursements for travel and related lodging and subsistence authorized by Government Code section 89506. (8.1) Section 8.1. Prohibition on Receipt of Gifts in Excess of $ 390. (A) No member of a state board or commission, and no designated employee of a state or local government agency, shall accept gifts with a total value of more than $ 390 in a calendar year from any single source, if the member or employee would be required to report the receipt of income or gifts from that source on his or her statement of economic interests. This section shall not apply to any part-time member of the governing board of any public institution of higher education, unless the member is also an elected official. Subdivisions (e), (f), and (g) of Government Code section 89503 shall apply to the prohibitions in this section. (8.2) Section 8.2. Loans to Public Officials. ATTACHMENT 1 (A) No elected officer of a state or local government agency shall, from the date of his or her election to office through the date that he or she vacates office, receive a personal loan from any officer, employee, member, or consultant of the state or local government agency in which the elected officer holds office or over which the elected officer's agency has direction and control. (B) No public official who is exempt from the state civil service system pursuant to subdivisions (c), (d), (e), (f), and (g) of Section 4 of Article VII of the Constitution shall, while he or she holds office, receive a personal loan from any officer, employee, member, or consultant of the state or local government agency in which the public official holds office or over which the public official's agency has direction and control. This subdivision shall not apply to loans made to a public official whose duties are solely secretarial, clerical, or manual. (C) No elected officer of a state or local government agency shall, from the date of his or her election to office through the date that he or she vacates office, receive a personal loan from any person who has a contract with the state or local government agency to which that elected officer has been elected or over which that elected officer's agency has direction and control. This subdivision shall not apply to loans made by banks or other financial institutions or to any indebtedness created as part of a retail installment or credit card transaction, if the loan is made or the indebtedness created in the lender's regular course of business on terms available to members of the public without regard to the elected officer's official status. (D) No public official who is exempt from the state civil service system pursuant to subdivisions (c), (d), (e), (f), and (g) of Section 4 of Article VII of the Constitution shall, while he or she holds office, receive a personal loan from any person who has a contract with the state or local government agency to which that elected officer has been elected or over which that elected officer's agency has direction and control. This subdivision shall not apply to loans made by banks or other financial institutions or to any indebtedness created as part of a retail installment or credit card transaction, if the loan is made or the indebtedness created in the lender's regular course of business on terms available to members of the public without regard to the elected officer's official status. This subdivision shall not apply to loans made to a public official whose duties are solely secretarial, clerical, or manual. (E) This section shall not apply to the following: 1. Loans made to the campaign committee of an elected officer or candidate for elective office. 2. Loans made by a public official's spouse, child, parent, grandparent, grandchild, brother, sister, parent -in-law, brother-in-law, sister-in-law, nephew, niece, aunt, uncle, or first cousin, or the spouse of any such persons, provided that the person making the loan ATTACHMENT 1 is not acting as an agent or intermediary for any person not otherwise exempted under this section. 3. Loans from a person which, in the aggregate, do not exceed five hundred dollars ($ 500) at any given time. 4. Loans made, or offered in writing, before January 1, 1998. (8.3) Section 8.3. Loan Terms. (A) Except as set forth in subdivision (B), no elected officer of a state or local government agency shall, from the date of his or her election to office through the date he or she vacates office, receive a personal loan of five hundred dollars ($ 500) or more, except when the loan is in writing and clearly states the terms of the loan, including the parties to the loan agreement, date of the loan, amount of the loan, term of the loan, date or dates when payments shall be due on the loan and the amount of the payments, and the rate of interest paid on the loan. (B) This section shall not apply to the following types of loans: 1. Loans made to the campaign committee of the elected officer. 2. Loans made to the elected officer by his or her spouse, child, parent, grandparent, grandchild, brother, sister, parent -in-law, brother-in-law, sister-in-law, nephew, niece, aunt, uncle, or first cousin, or the spouse of any such person, provided that the person making the loan is not acting as an agent or intermediary for any person not otherwise exempted under this section. 3. Loans made, or offered in writing, before January 1, 1998. (C) Nothing in this section shall exempt any person from any other provision of Title 9 of the Government Code. (8.4) Section 8.4. Personal Loans. (A) Except as set forth in subdivision (B), a personal loan received by any designated employee shall become a gift to the designated employee for the purposes of this section in the following circumstances: 1. If the loan has a defined date or dates for repayment, when the statute of limitations for filing an action for default has expired. 2. If the loan has no defined date or dates for repayment, when one year has elapsed from the later of the following: a. The date the loan was made. 7 ATTACHMENT 1 b. The date the last payment of one hundred dollars ($ 100) or more was made on the loan. c. The date upon which the debtor has made payments on the loan aggregating to less than two hundred fifty dollars ($ 250) during the previous 12 months. (B) This section shall not apply to the following types of loans: 1. A loan made to the campaign committee of an elected officer or a candidate for elective office. 2. A loan that would otherwise not be a gift as defined in this title. 3. A loan that would otherwise be a gift as set forth under subdivision (A), but on which the creditor has taken reasonable action to collect the balance due. 4. A loan that would otherwise be a gift as set forth under subdivision (A), but on which the creditor, based on reasonable business considerations, has not undertaken collection action. Except in a criminal action, a creditor who claims that a loan is not a gift on the basis of this paragraph has the burden of proving that the decision for not taking collection action was based on reasonable business considerations. 5. A loan made to a debtor who has filed for bankruptcy and the loan is ultimately discharged in bankruptcy. (C) Nothing in this section shall exempt any person from any other provisions of Title 9 of the Government Code. (9) Section 9. Disqualification. No designated employee shall make, participate in making, or in any way attempt to use his or her official position to influence the making of any governmental decision which he or she knows or has reason to know will have a reasonably foreseeable material financial effect, distinguishable from its effect on the public generally, on the official or a member of his or her immediate family or on: (A) Any business entity in which the designated employee has a direct or indirect investment worth two thousand dollars ($ 2,000) or more; (B) Any real property in which the designated employee has a direct or indirect interest worth two thousand dollars ($ 2,000) or more; (C) Any source of income, other than gifts and other than loans by a commercial lending institution in the regular course of business on terms available to the public without regard to official status, aggregating five hundred dollars ($ 500) or more in value ATTACHMENT provided to, received by or promised to the designated employee within 12 months prior to the time when the decision is made; (D) Any business entity in which the designated employee is a director, officer, partner, trustee, employee, or holds any position of management; or (E) Any donor of, or any intermediary or agent for a donor of, a gift or gifts aggregating $ 390 or more provided to, received by, or promised to the designated employee within 12 months prior to the time when the decision is made. (9.3) Section 9.3. Legally Required Participation. No designated employee shall be prevented from making or participating in the making of any decision to the extent his or her participation is legally required for the decision to be made. The fact that the vote of a designated employee who is on a voting body is needed to break a tie does not make his or her participation legally required for purposes of this section. (9.5) Section 9.5. Disqualification of State Officers and Employees In addition to the general disqualification provisions of section 9, no state administrative official shall make, participate in making, or use his or her official position to influence any governmental decision directly relating to any contract where the state administrative official knows or has reason to know that any party to the contract is a person with whom the state administrative official, or any member of his or her immediate family has, within 12 months prior to the time when the official action is to be taken: (A) Engaged in a business transaction or transactions on terms not available to members of the public, regarding any investment or interest in real property; or (B) Engaged in a business transaction or transactions on terms not available to members of the public regarding the rendering of goods or services totaling in value one thousand dollars ($ 1,000) or more. (10) Section 10. Disclosure of Disqualifying Interest. When a designated employee determines that he or she should not make a governmental decision because he or she has a disqualifying interest in it, the determination not to act may be accompanied by disclosure of the disqualifying interest. (11) Section 11. Assistance of the Commission and Counsel. Any designated employee who is unsure of his or her duties under this code may request assistance from the Fair Political Practices Commission pursuant to Government Code section 83114 and 2 Cal. Code Regs. sections 18329 and 18329.5 or from the attorney for ATTACHMENT 1 his or her agency, provided that nothing in this section requires the attorney for the agency to issue any formal or informal opinion. (12) Section 12. Violations. This code has the force and effect of law. Designated employees violating any provision of this code are subject to the administrative, criminal and civil sanctions provided in the Political Reform Act, Government Code sections 81000-91014. In addition, a decision in relation to which a violation of the disqualification provisions of this code or of Government Code section 87100 or 87450 has occurred may be set aside as void pursuant to Government Code section 91003. 10 ATTACHMENT 2 CITY MANAGER CONSULTANT DISCLOSURE POLICY A. WHICH CONSULTANTS MUST FILE A STATEMENT OF ECONOMIC INTEREST? A consultant who must file a State of Economic Interest is any individual who: 1. Is contracted to make a decision for the City; Examples of decisions include a decision to: • Approve a rate, rule or regulation; • Adopt or enforce a law; • Issue or deny a permit or license; • Approve a contract requiring City approval or to which the City is a party; • Approve a plan, design, report or study; • Adopt or give City approval for policies, standards or guidelines. w 2. Serves in a staff capacity to the City and participates in making a decision. 3. A consultant "participates in making a governmental decision," when, acting within the authority of provided in his or her contract, he or she: (a) Negotiates, without significant substantive review, with a governmental entity or private person regarding a governmental decision referenced above; or (b) Advises or makes recommendations to the decision -maker either directly or without significant intervening substantive review, by: (1) Conducting research or making any investigation which requires the exercise of judgment on the part of the official and the purpose of which is to influence a governmental decision; or (2) Preparing or presenting any report, analysis, or opinion, orally, or in writing, which requires the exercise of judgment on the part of the official and the purpose of which is to influence a decision by the City Council or a City official. 4. A consultant will not be deemed to participate in a government decision in the following circumstances: (a) The consultant prepares drawings or submissions of an architectural, engineering or similar nature to be used by a client in connection with a proceeding before any agency. However, this provision applies only if the official has no other direct ATTACHMENT 2 oral or written contact with the agency with regard to the client's proceeding before the agency except for necessary contact with agency staff concerning the processing or evaluation of the drawings or submissions prepared by the official. (b) The consultant appears before a design or architectural review committee or similar body of which he or she is a member to present drawings or submissions of an architectural, engineering or similar nature which the official has prepared for a client if the following three criteria are met: (A) The review committee's sole function is to review architectural or engineering plans or designs and to make recommendations in that instance concerning those plans or designs to a planning commission or other agency; (B) The ordinance or other provision of law requires that the review committee include architects, engineers or persons in related professions, and the official was appointed to the body to fulfill this requirement; and (C) The official is a sole practitioner. B. HOW WILL I KNOW TO FILE A STATEMENT OF ECONOMIC INTEREST? 1. Before any contract for professional or personal services is signed by the City Manager, it shall be submitted to the City Attorney for a determination as to whether the contractor has been contracted to make or to participate in making any decisions or to serve in a staff capacity that would require the filing of a Statement of Economic Interests by a City employee. 2. The City Attorney will file his determination with the City Clerk. If the City Attorney determines that the consultant is required to file a Statement of Economic Interests, the City Clerk will provide a Form 700 to the consultant with a written notice to file the form with the City Clerk within 10 days of its receipt, and will file the determination with the Fair Political Practices Commission. 3. The failure of a consultant to file a Statement of Economic Interests by the deadline established by the City Clerk is subject to all of the administrative, criminal and civil sanctions provided in the Political Reform Act, Government Code sections 81000-91014, for any other violation of the Act. The City Clerk will report any such violation in the same manner as he or she would report any other violation of the Act. Dated: UKIAH CITY MANAGER Candace Horsley ITEM NO: 11c MEETING DATE: June 6, 2007 AGENDA SUMMARY REPORT SUBJECT: DISCUSS AND RESPOND TO COUNTER -PROPOSAL FROM UKIAH VALLEY SANITATION DISTRICT REGARDING ACQUISITION OF REAL PROPERTY FROM RICHARD AND DONNA MATTERN SUMMARY: On April 4, 2007, the City Council approved a proposal to the Ukiah Valley Sanitation District Board of Directors that the funds required to acquire the property from Richard and Donna Mattern for the wastewater treatment plant be paid from the City/District Sewer Operations Fund #612, which would result in the District and the City sharing the acquisition cost in proportion to the ESSUs in the City and the District. The City Council only included the $550,000 purchase price, the escrow fees and the mediation fees associated with this acquisition. It did not request the District to share the substantial attorney's fees incurred by the City in connection with the acquisition of this property and the boundary dispute with the Matterns, which had to be resolved for the construction of the wastewater treatment plant upgrade and expansion project to proceed. The City Council also proposed that any income from the lease to the Matterns would be deposited into Fund 612 which would effectively share that income with the District in proportion to the ESSUs in the City and the District. If the property were later sold, the proceeds would be deposited into that same fund, and shared with the District proportionally. RECOMMENDED ACTION: Review and respond to UVSD counter -proposal. ALTERNATIVE COUNCIL POLICY OPTIONS: N/A Citizens Advised: N/A Requested by: City Council Prepared by: David J. Rapport, City Attorney Coordinated with: Candace Horsley, City Manager, Attachments: Attachment 1- May 7, 2007, letter from UVSD Approved: Candace Horsley, Cit Manager Agenda Summary Report: Sewer Lateral Ordinance Page 2 In a letter from the Sanitation District Chairman, dated May 7, 2007, the District has responded with a counter -proposal. It will agree to share the acquisition cost by paying the purchase price from the 612 account, but it will not agree to share in the escrow fees or the City's share of the mediator's fee. Its agreement to use the 612 account for the purchase price is subject to the following conditions: (1) the District will share ownership of the property; (2) the District will be named as an additional insured under the insurance policies the Matterns are required to maintain under the lease; and (3) all net profits from the lease with the Matterns will be shared based on the ratio of ESSUs in the City and the District. (See Attachment 1.) The City should respond to the counter -proposal. If an agreement is reached between the City Council and the Sanitation District Board, the terms of the agreement will be reduced to writing and approved by the City Council and the District Board. Capital expenditures, greater than $100,000, by the City/District Sewer Operations Fund, requires agreement between the City and the District. Therefore, acquisition of the Mattern parcel requires this written agreement between the City and the District. UKIAH VALLEY SANITATION DISTRICT Atfuci iment # 501 Low Gap Road . Room 1090 Ukiah, California 95482 TELEPHONE: (707) 463-4221 FAX: (707) 463:4245 p' 1 May 7, 2007 BY:- COPY The Honorable Mari Rodin, Mayor City of Ukiah 300 Seminary Avenue Ukiah, CA 95482 Dear Mayor Rodin: At the Ukiah Valley Sanitation District Board meeting held on April 25, 2007, City staff presented a proposal to allow the District to share the acquisition cost of the Mattern property that is currently in escrow. Specifically, the City proposed that the costs of acquiring the nineteen (19) acres from the Matterns, including escrow fees and the City's share of the mediation fee, be paid from Fund #612, resulting in the City and District sharing the acquisition cost in proportion to the ESSUs in the City and District. The District discussed the proposal and agreed to share in the cost of acquisition provided that the City agree at a minimum to the following terms and conditions: 1) The District and the City would share title to the property. 2) All net profits from the leaseback agreement and future sale will be shared by the City and District according to ESSU ratios. 3) The City will be solely responsible for all mediation and escrow fees. 4) The District shall be included as an additional named insured in any leaseback agreement. If the City agrees to the above four conditions, then the Board will direct District staff to work with City staff to negotiate a final agreement incorporating the above terms and all other necessary terms and conditions to be presented to the District for approval. Valley Sanitation cc: Michael Delbar Doug Crane BOARD OF DIRECTORS COUNTY OF MENDOCINO COUNTY OF MENDOCINO CITY OF UKIAH Michael Delbar James R. Wattenburger Douglas Crane First District Supervisor Second District Supervisor Ukiah City Council ITEM NO. lid DATE: June 6, 2007 AGENDA SUMMARY REPORT SUBJECT: REVIEW AND CONSIDERATION OF REQUEST FOR SPONSORSHIP FOR THE FOURTH OF JULY FIREWORKS SHOW; AUTHORIZE BUDGET AMENDMENT IN THE AMOUNT OF $3,500. The City has received a request for sponsorship of $3,500 from the North State Racing Association (NSRA) for the Fourth of July Fireworks Show. After many years as the lead agency, the Greater Ukiah Chamber of Commerce decided to discontinue management of the event due to rising costs and lack of volunteers. In an effort to ensure continuation of the popular community event, the NSRA volunteered to coordinate the activity in 2006. Despite incurring a loss for last year's show, the NSRA is again attempting to put on the event for 2007. The request for sponsorship from the NSRA is included as Attachment #1 for review. It should be noted that the fireworks show is a difficult event to manage. Because many people view the show from outside of the grandstands, cost recovery is difficult and ticket sales need to be supplemented with sponsorships. Further complicating matters for the NSRA are the rising costs for the fireworks which have increased $3,500 from last year. The Ukiah Daily Journal recently reported on the issue and the article is included as Attachment #2. Continued on Page 2 RECOMMENDED ACTION: 1. Consider request for sponsorship for the Fourth of July Fireworks Show and provide direction to staff. If approved, authorize budget amendment in the amount of $3,500 from the General Fund Balance to Account Number 1000.1945.690.000, Community Outreach/Public Information. ALTERNATIVE COUNCIL POLICY OPTIONS: N/A FUNDING: Amount Budgeted From Account To Account Addit'I Funds Requested $0 Gen Fund Bal 100.1945.690.000 $3,500 Citizen Advised: N/A Requested by: N/A Prepared by: Sage Sangiacomo, Community/General Services Director Coordinated with: Candace Horsley, City Manager Attachments: 1. NSRA Sponsorship Request 2. UDJ Article APPROVED: Candace Horsley, City Manag r The NSRA is requesting the City sponsor the event in the amount equal to the $3,500 increase for the fireworks. In reviewing the budget for the event, a sponsorship of $3,500 plus revenue from ticket sales still leaves the NSRA with having to fundraise approximately $6,000 just to cover the $18,500 for the fireworks display and doesn't include the cost for the State fire marshal, facility, insurance, musical entertainment, staff, etc. which NSRA reports at $9,500. The total cost for the event is estimated at $28,000. Given the wide spread community interest in retaining a fireworks show, Staff is forwarding the request for Council's consideration. Attachment #1 05/30/2007 15:58 7074622641 12TH OAA PAGE 01/01 May 30, 2007 City Council 300 Seminary Avenue Uldah. CA 95482 Attn: Sage Sangiacomo From: Blair Aiken North State Racing Assn. Re: Funding of July 4t6 Fireworks At this time we are respectively requesting a $3500.00 sponsorship from the City of Ukiah to assist with continuing this spectacular community event. The fireworks provider increased the fees this year $3500.00 for the same fireworks show as last year. Last year, l incurred a loss of $4700.00 producing this event. Unfortunately, we have not received the same level of sponsorship as we did last year and are very concerned the loss will be even greater this year. Thank you for considering supporting this great community event Attachment #2 Fourth of July Celebration Still Struggling For Money By KATIE MINTZ The Daily Journal Article Last Updated: 05/30/2007 09:37:21 AM PDT Americans celebrate being free on the Fourth of July, however, local organizations are finding that hosting community activities on Independence Day can come at a high cost without some help from local sponsors. This year, with the Ukiah Speedway planning the fireworks display and the City of Ukiah and Greater Ukiah Chamber of Commerce reviving the All-American Picnic in the Park, coming by the needed support can be a hard sell. "In a small community, it's difficult for local businesses to come forward and sponsor everything. There are a lot of good organizations putting on great programs that make our community unique and give people fun things to do, but at the same time, everyone's competing for the same sponsor dollars," City of Ukiah Community Services Director Sage Sangiacomo said. In fact, it wasn't until 2006, when the Chamber announced that after decades of hosting the fireworks display it could no longer afford it due to the loss of longtime sponsors, that Blair Aiken, Ukiah Speedway promoter, stepped in. In the course of about two months, the Ukiah Speedway was able to raise approximately $20,000 in sponsorships from local businesses for the event in 2006, which helped to offset the total cost including $15,000 for a 25 -minute display, as well as rental of the facility, musical entertainment, insurance, staff, clean-up, security, advertising and approval by the state Fire Marshal. But the show that Aiken says has come to be expected by Ukiah residents, is lacking needed support again this year. Because the price for fireworks increased to $18,500, the entire production will cost $28,000. "As of today, we've got $500 from Vogel's RV," Aiken said Tuesday. "That's a long ways in a short period of time to make this happen." While some money is raised by ticket sales at the door -- in 2006, just over $9,000 came in, and in 2005, the Chamber collected $13,000 -- because many residents watch from outside the fairground gates, sponsors are an integral part of the community event. With full payment on the fireworks contract required in just over two weeks, Aiken is calling on community members to get involved. "If people can't donate money ... there's other ways to donate your time and services to this festivity," Aiken said, adding that $4,000 could be saved in cost if local bands volunteered to entertain the crowd as its waits for the show to begin. New and returning sponsors, of course, are welcomed too. Jennifer Aiken, who does marketing for Ukiah Speedway, said local businesses could even benefit from sponsoring if it means more people will stay in town for the holiday. "If we don't do it, people will go to Lake County or they'll go up to Fort Bragg," she said. "They'll go to see fireworks, so it's really going to hurt the community because they'll spend all day, and their money, out of town." As another way to keep families entertained and in town, the Chamber, along with the City of Ukiah, is reviving its All-American Fourth of July Picnic in Todd Grove Park, which was started in 2002 but went by the wayside when the Chamber pulled out of the fireworks show in 2006. "I can understand how they're struggling. We're definitely struggling too," City of Ukiah Community Services Supervisor Maya Simerson said. According to Chamber Chief Executive Officer Bert Mosier, the event, filled with "good old-fashioned Fourth of July fun," such as free swimming at the city pool, classic three- legged race and tug-of-war contests, arts and crafts, food vendors and interactive entertainment, will run from noon to 5 p.m. this year, but is still in the planning process. The city and Chamber are now about halfway to their $8,000 sponsorship goal, and the amount of entertainment, Mosier said, will depend on how much more comes in. "Sponsorships are harder this year, it's just a fact of life," Mosier said, noting that factors like high gas prices can drive the cost of doing business up and make sponsoring events beyond a company's budget. But he's optimistic that both the picnic and fireworks will enjoy success in years to come. "These things tend to grow, and that's what we think will happen again with the Fourth of July," he said. Businesses or individuals interested in sponsoring or making donations to the fireworks display are encouraged to contact the Ukiah Speedway's Jennifer Aiken at 245-8398. For general inquiries about the show, call 462-7242. For information about the City of Ukiah and Greater Ukiah Chamber of Commerce All- American Picnic in the Park, including concession applications and sponsorship, call Maya Simerson at 463-6237. Katie Mintz can be reached at udjkm@pacific.net. ri ITEM NO. Ile DATE: June 6, 2007 AGENDA SUMMARY REPORT SUBJECT: ADOPTION OF RESOLUTION APPROVING MEMORANDUM OF UNDERSTANDING FOR EMPLOYEE BARGAINING UNIT— DEPARTMENT HEAD UNIT The City Manager and representatives of the Department Head Unit have met to discuss negotiation items for the Unit's new contract. The proposed Memorandum of Understanding has been submitted for Council's review under separate cover for closed session, if necessary, and has previously been discussed in closed session with the City Manager. Staff recommends approval of the Department Head Unit Memorandum of Understanding (MOU) and adoption of the Resolution approving the MOU for the period of October 1, 2006 through September 30, 2011. RECOMMENDED ACTION: Adopt resolution approving Memorandum of Understanding for the Department Head Unit. ALTERNATIVE COUNCIL POLICY OPTIONS: 1. Do not adopt resolution. 2. Refer to Staff for amendments. Citizen Advised: N/A Requested by: Department Head Unit Prepared by: Candace Horsley, City Manager Coordinated with: Candace Horsley, City Manager Attachments: 1. Resolution for Adoption APPROVED: Candace Horsley, City Man ger Attachment 1 RESOLUTION NO. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH ADOPTING MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF UKIAH AND THE DEPARTMENT HEAD UNIT WHEREAS, the Employee/Employer Relations Officer has met and conferred in good faith with representatives of the Department Head Unit; and WHEREAS, a Memorandum of Understanding for the term of October 1, 2006 — September 30, 2011 has been arrived at; and WHEREAS, said Memorandum of Understanding has been presented to the City Council for its consideration. NOW, THEREFORE, BE IT RESOLVED that this Memorandum of Understanding is hereby adopted and the Employee/Employer Relations Officer is authorized to enter into this Agreement. PASSED AND ADOPTED this 6th day of June 2007, by the following roll call vote: AYES: NOES: ABSENT: ABSTAIN: ATTEST: Linda Brown, Deputy City Clerk 3:mou\resmou Mari Rodin, Mayor Resolution No. 2007 - Page 1 of 1 ITEM NO. 11f DATE: June 6, 2007 AGENDA SUMMARY REPORT SUBJECT: AWARD BID TO H & N CARPET IN THE AMOUNT OF $21,890 FOR THE INSTALLATION OF NEW CARPET IN THE RED ROOMS OF THE UKIAH VALLEY CONFERENCE CENTER AND APPROVE A BUDGET ADJUSTMENT IN THE AMOUNT OF $21,890. This year marks the twelfth year of operation for the Ukiah Valley Conference Center. Staff is pleased to report that the center is doing very well and the projected net revenue will cover the cost of this capital improvement project. Staff believes a phased approach for replacing the carpet is best given that the condition of the carpet varies by room. The Red Rooms are the most heavily utilized rooms and are the most worn. There are areas where holes have worn through and seems have frayed (Attachment #1) posing a safety concern to our renters. Additionally, due to the extensive wear of the carpet the aesthetic image the carpet projects have begun to negatively affect room rentals. The most current financial reports reflect the following projected standings of the Ukiah Valley Conference Center for this fiscal year. Projected expenses $280,000, projected income of $320,000, resulting in projected net revenue of $40,000. Request for Bids were sent out to all qualified bidders on the City's contractor list. Two qualified responses were received, with a significantly lower bid from H & N Carpet. The bid results were as follows: H & N Carpet $21,890 and Carpet One $25,520. Staff is requesting the award of bid to H & N Carpet in the amount of $21,890, and a budget adjustment in the same amount. RECOMMENDED ACTION: Award bid to H & N Carpet in the amount of $21,890 for the installation of new carpet in the Ukiah Valley Conference Center's Red Rooms; and approve a budget adjustment in the same amount that will be offset by rental revenue. ALTERNATIVE COUNCIL OPTIONS: Do not authorize the recommended action and remand to Staff with direction. 111]11"l RIC -3 Amount Budgeted Account Number Additional Funds Requested $0 410.6190.250.000 $21,890 Citizen Advised: N/A Requested by: N/A Prepared by: Kerry Randall, Conference Center Administrator, Maya Simerson, Community Services Supervisor, and Sage Sangiacomo, Community/General Services Director Coordinated with: Candace Horsley, City Manager and Mary Horger, Purchasing Supervisor Attachments: Attachment #1 Red rooms carpet photographs. 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