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HomeMy WebLinkAbout2007-08-20 PacketCITY OF UKIAH CITY COUNCIL AGENDA Adjourned Regular Meeting CIVIC CENTER COUNCIL CHAMBERS 300 Seminary Avenue Ukiah, CA 95482 August 20, 2007 4:00 p.m. ROLL CALL 2. AUDIENCE COMMENTS ON NON-AGENDA ITEMS The City Council welcomes input from the audience. If there is a matter of business on the agenda that you are interested in, you may address the Council when this matter is considered. If you wish to speak on a matter that is not on this agenda, you may do so at this time. In order for everyone to be heard, please limit your comments to three (3) minutes per person and not more than ten (10) minutes per subject. The Brown Act regulations do not allow action to be taken on audience comments in which the subject is not listed on the agenda. PUBLIC HEARING -CONSIDERATION AND ADOPTION OF FISCAL YEAR 2007-2008 BUDGET a. Public Works/Engineering b. Other Funds 4. ADJOURNMENT: TO MEET AS THE UKIAH REDEVELOPMENT AGENCY UKIAH REDEVELOPMENT AGENCY MEETING ROLL CALL 2. fhe Redevelopment Agency welcomes input from the audience. If there is a matter of business on the agenda that you are interested in, you may address the Agency when this matter is considered. If you wish to speak on a matter that is not on this agenda, you may do so at this time. In order for everyone to be heard, please limit your comments to three (3) minutes per person and not more than ten (10) minutes per subject. The Brown Act regulations do not allow action to be taken on audience comments in which the subject is not listed on the agenda. 3. CONSENT CALENDAR a. Authorize City Manager to Negotiate Consultant Service Agreement with Applied Survey Research not to Exceed $20,000 for Housing Conditions Survey. 4. PUBLIC HEARING -CONSIDERATION AND ADOPTION OF FISCAL YEAR 2007-2008 BUDGET 8~ Adoption of Resolution Approving Ukiah Redevelopment Agency Fiscal Year 2007-2008 Budget (page 348) 5. Set date for RDA Projects Workshop 5. ADJOURNMENT: TO RECONVENE AS THE CITY COUNCIL a. Adoption of Resolution Approving City of Ukiah Fiscal Year 2007-2008 Budget The City of Ukiah complies with ADA requirements and will attempt to reasonably accommodate individuals with disabilities upon request. Page 1 of 4 6. CLOSED SESSION a. Labor Negotiations; Police, and Management Unit (§ 54957.6) Negotiator: Candace Horsley, City Manager ADJOURNMENT OF MEETING The City of Ukiah complies with ADA requirements and will attempt to reasonably accommodate individuals with disabilities upon request. Page 2 of 4 ITEM NO. 3a DATE: August 20, 2007 UKIAH REDEVELOPMENT AGENCY AGENDA SUMMARY REPORT SUBJECT: AUTHORIZE CITY MANAGER TO NEGOTIATE CONSULTANT SERVICE AGREEMENT WITH APPLIED SURVEY RESEARCH NOT TO EXCEED $20,000 FOR HOUSING CONDITIONS SURVEY. SUMMARY: On June 20, 2007 the Ukiah Redevelopment Agency authorized the commitment of URA funds not to exceed $20,000 for the preparation of a Housing Conditions Survey pursuant to Housing Element Implementation Program #IP-1.1.2. The Request for Proposals was sent to five firms and one consultant information network. The Proposal submitted by Applied Survey Research in the amount of $20,000 was the sole response. RECOMMENDED ACTION: Authorize City Manager to Negotiate Consultant Service Agreement with Applied Survey Research not to exceed $20,000 for Housing Conditions Survey. ALTERNATIVE COUNCIL POLICY OPTION: Modify Consultant Service Agreement; or reject Proposal and direct Staff to readvertise for services. FUNDING: Amount Budgeted: Account Number: Additional Funds Requested: $10,000 960.5601.250.000 N/A $10,000 962.5602.250.000 N/A Citizen Advised: N/A Requested by: Prepared by: Pamela Townsend, Senior Planner Coordinated with: Candace Horsley, City Manager Attachments: 1. Applied Survey Research Proposal, July 2007 APPROVED: Candace Horsley, City Mana er Attachment # City o f Ukiah Housing Conditions Survey Presented to the City of Ukiah July 2007 :.~~v SR APPLIE .URVEY RESEARCH Applied Survey Research 991 West Redding, Ste 102 San Jose, CA 95126 Phone: 408.247-8319 Fax: 408.260.7749 P.O. Box 1927 Watsonville CA 95077 Phone: 831.728.1356 Fax: 831.728.3374 Contact: Peter Connery Vice President, ConneryPa appliedsurveyresearch.org www.applied su rveyresearch.org Helping People Build Better Communities 2Cb7 Gry of Ukiah Housing Conditions Survey Table of Contents Applied Survey Research ............................................................................................................ Project Understanding ................................................................................................................ 2 Report Production ....................................................................................................................... 2 Research Team ............................................................................................................................ 3 Additional Staff ..........................................................................................................................................................................4 Activities to Be Completed ....................................................................................................... 5 Schedule ........................................................................................................................................ 5 Cost Estimate ............................................................................................................................... 6 References ..................................................................................................................................... 6 ASR Values and Commitments ............................................................................................... 7 Examples of Community Assessment Projects (partial list) ................................................ 8 For a complete list of past projects, please visit our website. www.appliedsurveyresearch.org ..................8 Applied Survey Research 2007 City of Ukiah Housing Conditions Survey Applied Survey Research :1ppGed Survey Kesearch (ASR) is a nonprofit social reseazch firm, dedicated to helping people build better communities..~SR grives communities and organizations the information they need to make informed strategic decisions through assessments, evaluations, and other forms of research, while employing current best pxacdces in data collection, analysis, and presentation. We work to insure that study results exceed your requirements by- canyittg out the highest quality research through each stage of the project in order to achieve valid, credible, and useful results. We strive to promote and maintain close working relationships between our organization and our clients. Our ability to create statistically valid primary- data combined ~iith meaningful secondan' data in a format that is customized to client needs is exceptional. ASR is also committed to presenting our findings effectively using industry leading statistical software applications as well as Geographical Information System (GIS) mapping to prepare the most thorough and comprehensive reports available. Housing surveys comprise a strong component of CSR's portfolio of work. We have worked with many communities on housing issues including general housing needs assessments, housing element deaelopment, enc-ironmental impact reports, community- assessments, and housing condition sun-eys. :ASR was a contractor in 1~Iendocino County- with the 2005 homeless census which required a complete canvassing of the entire city- of Ukiah as well as other jurisdictions in the County..~SR recently conducted a housing conditions surrey in Capitola which has a housing profile of old and new housing units not unlike that found in Ukiah. i~^ HCD compliant rating system was applied uniformly to the city's housing stock and a GIS based presentation of the data was provided at lot level. The result was an excellent profile of housing conditions and a specific plan of action for funding opportunities that could be employed by the City. Our past research topic areas range from quality of life assessments to studies of economic indicators, children's well-being, health and health care access, housing conditions and availability, social sen-ices needs assessments and gaps analysis, and much more. A partial list of our past, relevant projects begin on page 11 of this proposal. Applied Survey Research Page I of IS 2007 City of Ukiah Housing Conditions Survey Project Understanding aSR is pleased to submit this proposal to the City of Ukiah to research and identify current housing status and conditions. The information will allow the City to more effectively implement and update the City• General Plan Housing Element and allow the City to be more competitive for state and federal funding programs. In addition, ASR will document the current status of housing conditions within the City's various neighborhoods to determine housing needs and identify and select appropriate strategies fox meeting these needs. While ASR has extensive knowledge and experience in conducting housing surveys, we will work closely with the City of Uki<1h to develop research and data collection strategies that specifically address the unique characteristics and needs for Ukiah. We will focus on reporting findings in ways that are useful and accessible by many dlffexent audiences, and produce reliable, meaningful results. To achieve these goals, aSR will meet with the City of Ukiah to ensure that the following objectives are met: 1. IdentiEV~ and evaluate the condition of the existing housing stock a-ithin the Ukiah City limits, including the condition of each dwelling unit surveyed. 2. Indicate whether ox how the housing conditions sun-ey could also address one ox more of the following issues: overcrowding, affordability, energy efficiency, or code compliance. 3. aggregate the analti sis of housing conditions and needs by neighborhoods identified by the City. 4. Provide recommendations to improve the housing stock based on sun ey results, including modifications to procedures, policies, and ordinances, actions to improve housing conditions, and identification of available programs and funding alternatives, among others. aSR will conduct a housing survey and provide analysis in a format suitable to comply with City General Plan Housing Element requirements so that the information obtained will allow fox the City to more effectively implement and update the Element. Report Production an important part of the report will be the construct used to present the findings in both graphical and narrative formats that helps contexmalize findings. The analysis will be conducted with an aSR- developed statistical package that combines the use of Excel and SPSS. Statistical jargon will be minimised, and when appropriately used, adequately explained. Applied Survey Research Page 2 of IS 2007 Ciry of Ukiah Housing Conditions Survey ResearchTeam ASR is composed of 18 staff members who operate out of offices located in San Jose and Watsomtille, California. Our staff consists of management and directors, highly trained senior researchers, analysts, GIS technicians, and data collection specialists who axe supported by statistical, systems, and administrative personnel as needed. 'flee core project team available for this research effort will consist of: Peter Connery, Co-founder and Vice President of Applied Survey Research: Peter Conner is the vice president of Applied Survey Research (ASR), and as such, acts as a project director and works with clients to develop comprehensive scope of work to assist them in achieaing their projects goals. Fox the past hvo years, l~Ir. Connery has been devoting most of this project direction expertise to several housing and homeless census and survey projects conducted by ASR. Some of the specific projects Mr. Connery has directed are: the Nevada County Housing Needs Assessment (2001), City of Capitola I-Iousing Needs Assessment/FIousing Conditions Study (2002), Pajaro and Salinas Valley Fartnwoxkex Housing and Health Needs Assessment (2001), City of Tmckee Housing Needs Assessment (2002), Monterey County Homeless Census and Needs Assessment (1999), Santa Cruz County Homeless Census and Needs Assessment (2000), and the Monterey County Homeless Census and Homeless /Foster Teen Study (2002). i~fr. Connery is currendy directing the San Bernardino County- FIomeless Census and Needs Assessment bfr. Connery graduated in 1980 with Honors from the University of California, Santa Cruz with a Bachelor of Arts in History with a minor in Sociology. Kelly Pleskunas, Project Director. Iyts. Pleskunas has been with the firm for thirteen years, and is responsible for the quality control of all ASR projects and deliverables, including the coordination of staff and other resources. Hex efforts are central to the organization, including community surveying, evaluation, secondary data collection, analysis, and presentation of findings fox each ASR project bls. Pleskunas has acted as the team leader for ASR community assessment projects in Lake, Marin, Nevada, and San Luis Obispo Counties, Coconino County, Arizona and for the Santa Cmz County Community Assessment Project fox li sited Way of Santa Cruz County, which is now in the twelfth year. She is currently directing the Anchorage Community Assessment Project fox the United Way in Anchorage, Alaska. She has also been a key team member in a number of regional collaborations that include health, public safety, education, economic, social, and natural ene-ixonment analysis. bls. Applied Survey Research Page 3 of IS 2007 City of Ukiah Housing Conditions Survey Pleskunas has applied her expertise to homeless survey and census projects, and in assisting our hospital clients with compliance in Senate Bill 697, which is their "serving the underserved" mandate. Javier Salcedo, Statistical Analyst. Ivlr. Salcedo has 15 years of experience establishing teseaxch methods and designing studies invoh-ing all facets of research, including measuring the effectiveness of marketing strategies and Lnctics to drive decisions into successful business results. Mx. Salcedo is an experienced user of SPSS software in marketing, social, psychological, and educational research. He has also conducted more than 200 consumer focus groups acting as moderator. Mr. Salcedo has taught Psychometry- (the study of psychological measurement tools), Edumetry (the study of educational measurement tools such as the GRE), statistics, methodology, experunental design, multivariate analysis, SPSS sofhvare, consumer behac-ior, marketing, and marketing research at fic-e national uniaersities in Bogota and Cali, Colombia. He has a Bachelor's Degree in Psychology and a Master's Degree in ivlarketing from I,os Andes University in Bogoti, Colombia, and certificates in Marketing, and 'Training and Human Resources Development at the University of California, Santa Cruz Extension. He is bilingual and bi-literate (English and Spanish). Kale Albee, Research Analyst; Ms. Albec graduated with her Masters of Science ut Applied Economics and Finance from the University of California Santa Cruz. She has research and analysis experience in the areas of social and emtironmental public policy and has worked extensively with SAS and Excel during her graduate studies. ZIIs. rllbee has also studied Intematioaal Econorics and Business at the ivlaastricht School of Business, Netherlands for a year. In addition, she has worked in finance and after sales marketing at Carrier Transicold (a division of United Technologies) in Cergy, France. Additional Staff We have assembled an impressive team of highly skilled statisticians, researchers, analysts, and data collection specialists vvho are experienced with the challenges of researching diverse communities and under-represented populations. Applied Survey Research Page 4of IS 2007 City of Ukiah Housing Conditions Survey Activities to Be Completed • Conduct a comprehensive housing conditions survey • Prepare a report documenting those conditions • Identify regulatory, funding and other actions to address the problems that are identified • Identify and evaluate the condition of the existing housing stock within the Ukiah city limits, including the condition of each dwelling unit sun-eyed • Aggregate the analysis of housing conditions and needs by neighborhoods identified by the City- • Pro~ride recommendations to improve housing stock based on survey results, including modifications to procedures, policies, and ordinances, actions to improve housing conditions, and identification of available programs and funding alternatives, among others • Provide draft and final reports in electronic formats, using MS Office compatible, PDF and geographic information system software as specified and approved by the Cih• Schedule August • Contract • Initial meeting • Project plan • Data files from city • Survey inspection form • Sun-ey deployment and inspection plan • Surveyor training and review • Surveying begins in 4~ week September • Survey is conducted/finished • Funding sources review • ~fap templates developed • Draft report developed Applied Survey Research Page 5 of IS 2007 City of Ukiah Housing Conditions Survey • Comments on draft from oversight committee due • Final draft completed • Presentations made if required Cost Estimate To accomplish the project components and tasks listed above, ASR proposes the following costs: Project director 70 hrs@ $100/hx = $7,000 Surve}-ors 200hxs @$40/hr= $8,000 Analysts 66 hours@$60/hr=$5,000 TOTAL $20,000 References Mary Lou Goeke, Executive Director (Santa Cruz Community Assessment Project) htty: / /www.santacruzcountycap.orQ/ Santa Cruz County United Way 831-479-5466 Kathleen Stone, Homeless Services/Housing Coordinator (Mendocino County Homeless Census and Survey) http: / /www.mcdss.or~/ Mendocino County Department of Social Service, Adult Sennces 707-463-7968 Margaret M. Gregg, CSJ, Homeless Concerns Coordinator (Santa Clara County Homeless Survey and Census) htto•//www sc~ov orgLportal/site/oah/ County of Santa Clara, Office of Affordable Housing 408-441-4257 Alfred Diaz-Infante, Executive Director (Housing Alliance for People with Disabilities) htto: / /www.clui~ahousinQ.orQ/ Applied Survey Research Page 6 of I S 2007 Ciry of Ukiah Housing Conditions Survey Community Housing Improvement Systems and Planning Association, Inc (CHISPA) 831-757-6251 Additional references are available upon request ASR Values and Commitrnents Applied Survey Research believes that every social program endeavor emerges from particular values or beliefs about the way things should be, such as how s}'stems should function ox how program participants ought to be able to live their lives. Our research approaches have value underpinnings and commitments, as well. A summary of ASR's values and commitments follows. Utility of results: What do you most need to know about your community? Similarly, what are the information needs of your other stakeholders? We design and implement an assessment to pro~7de you with the answers that you need in order to maintain, change, or improve your communit}-. Research and community-driven: ASR works within the community development setting, drawing on local knowledge of the community, and drawing down relevant findings from the research field, to help community initiatives innovate, not recreate. Protection of human subjects in research: Increased methodological rigor often requires collection of data from program participants who represent vulnerable populations. When individual data is necessary, we protect participants' privacy by collecting such data in accordance with the federal code of regulatory Title 45. Participant - centetedness: Because community participants often have a unique, non- bureaucratic view of the issues they Eace, and how programs may be addressing those issues, our processes will seek to incorporate their perspective wherever possible. Responsiveness: ASR prides itself in our ability to forge effective, amiable partnerships «ith our clients that allows them to be partners in the research process and Team from the experience. Fair and balanced inquiry and reporting: "There axe many sides to every story," the old adage goes. To be sure, data gathered from participants may yield a different pomait than data gained from secondary sources. ASR strives to collect enough data from enough sources to be able to reveal emerging themes for which there is a preponderance of evidence. ASR will summarize positive and less positive findings in a construcdc-e manner so that they may become `actionable' input for the community. Applied Survey Research Page 7of IS Budget Addendum to the City of Ukiah Housing Conditions Survey (Revised 8.7.06) a) Project planning Meeting b) Formation of Project Oversight Group c) Develop project timeline & deliverable list d) Collection of data files e) Development of survey sampling plan f) Development of Housing Condition Survey g) Conduct surveyor training 2. Housing Condition Survey-33~ complete $3333 3. Housing Condition Survey - bbd complete $3333 4. Housing Condition Survey - 100% complete _ _ _ _ __ $3334 5. _ Completion of Final Report & Presentation _ ___ $4000 __ to City Council __ Total __ $20,000 1. Planning and Pre-Survey Activities $6000 2007 City of Ukiah Housing Conditions Survey Examples of CommunityAssessment Projects (partial list) For a complete list of past projects, please visit our website. www.appl iedsu rveyresearch.org City o f Capitols Housing Needs Assessment Contracted by the Cih' of Capitols, California, 2003 w To respond to the high costs, concems and housing needs of Capitols i, objecdce dat1 about housing, including the needs and concems of residents and the quality of housing available to Capitols citizens. The goal of the Ciry of Capitols is to detemvne the best strategries to meet the affordable housing needs of its residents. The Household Telephone Survey was conducted with a representative sample of Capitols residents who were responsible fox housing costs in their households. "I'he survey consisted of questions about housing costs, wages, household composition, housing tt-pe, housing concems and needs. Data were collected for 355 respondents but was also broken down by three special needs groups: households with a senior over the age of G2, households with a mentally or physically disabled person, and lowex- income households. The Housing Conditions Survey evaluated the quality of residental stmctums in Capitols. 'There were hvo parts to the Housing Conditions Survey: a physical inspection of 3,306 residential structures that had a residential Assessor Parcel Number (_APN) and an inspection of 718 mobile homes in 9 mobile home parks. ^.~ ~. ;~' " ` citizens, the Cin of Capitols contracted ASR to conduct two '' comprehensive sun~eys-the Household Telephone Survey and the -~ ~ : "~ ~ e. hIousing Conditions Survey-and consolidate the findings into the City __ of Capitols Housing Needs Assessment report. The intent was to gather Applied Survey Research Page 8 of IS 2007 City of Ukiah Housing Conditlons Survey Nevada County Housing Assessment Contracted by the County of Nevada, 2000 In partnership with the Nevada County Affordable Housing Task Force, the Nevada County Department of Housing and Community- Services, and Fred Consulting Associates, ASR conducted a comprehensive needs assessment examining the supply for and demand of quality, affordable housing in Nevada County, particularly for special populations such as low-income families, seniors, large families, and persons with disabilities. The Affordable Housing Task Force and the consultant team used the srudy findings to formulate recommendations for addressing the housing imbalance in negotiations with the County Board of Supervisors. Washington State Farm Worker Study Contracted by the Washington State Farm Worker Housing Trust, 2006 ASR was contracted by the Washington State Farm Worker Housing Trust to conduct a survey of farm workers in Washington state. Z7me 2006 Washington State Farm Worker Housing Survey provides an intimate look into the lives, economics and work habits of farm workers in Washington State. more than 2,880 45-minute surveys were administered during a 7 month harvest season on topics ranging from work history, income and expenses, family and health information, to farm workers attitudes towazds civic engagement. The surveys were conducted in the fourteen largest agricultural regions which together represent 95% of the state's farm worker azeas. Surveys were administered by teams of bilingual and mull-lingual interviewers who were selected for their knowledge of the farm worker community and trained by Applied Survey Research in sun*e}' methodology. Intercriews were conducted at public sites where farm workers gather such as grocery stores, flea markets, housing complexes, labor camps, co-ops, parks and sporting areas, laundxomats and other locations. Applied Survey Research Page 9 of I S 2007 City of Ukiah Housing Conditions Survey Monterey County Housing Alliance for People with Disabilities -Housing Needs Assessment Contracted by the Housing Alliance fox People with Disabilities, 2006 "I'he Housing Alliance for People with Disabilities contracted ASR to ,~>m~,., ,., implement a housing needs assessment for people with disabilities within t ~ Monterey County. 'I1ils study was conducted to investigate the housing ~~~ challenges and needs of people with disabilities and age-related ___ „~,,,,,,~ .,pPy or P„~r~z „„n p,,,_,,,,s~ nnpaixments. ASR designed a customized survey that addressed several >t. major indicators, including transportation, living arrangements and locations, disaster preparedness, and income. Four hundred face-to-face sun-eys were conducted in order to gain the first true picture of people with disabilities and age-related impairments in the County. From these results, recommendations were developed fox all major indicators. Santa Cruz County Community Assessment Project Contracted by the Santa Cruz United Way, 2004 -Present The Santa Cruz Counh~ Community Assessment Project is a multi-year initiative to measure and improve the quality of life in Santa Cruz County. ASR was contracted by the United Way of Santa Cruz Counh' to conduct this longitudinal community assessment. Year 12 of this project is currently underway. Specific activities have included quality-of- life indicator creation, ut-depth telephone surveys (conducted in English and Spanish) of over 700 local residents, extensive data compilation and analysis, and facilitation of a collaborative of over thirty community organizations. The Santa Cruz County Community Assessment model has been ranked as one of the top five in the nation in a study conducted by the Universih' of California, Los Angeles, School of Public Health. Applied Survey Research Page 10 of IS 2007 City of Ukiah Housing Conditions Survey Healthier San Joaquin County Community Assessment Contracted by the San Joaquin County Community Health Assessment Collaborative, 2005 and Present 'I1ie Healthier San Joaquin County Community Assessment 2005 profiles the health of San Joaquin County residents and is mandated by the state of California (SB697) which requires non-profit hospitals to document how they are sen-ing their communities. The goal of this report is to inform and engage stakeholders and community members in collaborative efforts to improae the health of local residents. The purpose of the Community Assessment is to produce a functional and comprehensive community health profile. The San Joaquin County Community Health Assessment Collaborative (SJC2HAC) has been meeting since 2000 and in 2004 commissioned the cotnmunit}' assessment. ASR conducted a telephone sun~ey, in both English and Spanish, with over 400 randomly selected County residents, and over 2,200 face-to-face surveys of residents were collected at 46 different sites and community agencies throughout the County. Secondary (pre-existing) data were collected for over 15 heath indicators from a variety of sources, including but not limited to: the US Census Bureau, federal, state and local government agencies; academic insdmdons; economic development groups; health care institutions; and computerized sources through online databases and the Internet. Nevada County KidsCAP Contracted by First 5 Nevada County, 2003 and 2005 ASR completed a Children's Report Card fox Nevada County- called Kid~~P: f1 Refiort to the Community on the Well-Being of Nevada County'e' Babiea and Young Children. The study was commissioned by First 5 Nevada County to pro~dc comprehensive data on over 20 indicators of the well-being of Nevada County's children. There were three focus areas, including Parent Education and Support Sen-iccs, Early Care and Development, and Health and Wellness. To better understand the needs of children in Nevada Counn~, ASR developed a telephone survey fox parents of children under six years old To augment findings from the survey, ASR also used data from a variety of credible sources including the California Department of Health Sen-ices and the California Employment Dev elopment Department Findings from the Applied Survey Research Page I I of IS 2007 City of Ukiah Housing Conditions Survey 2003 report were used by First 5 Nevada Counth to launch a Parent Education and Support Initiative in 2004, w7th a focus on health. Data from the 2005 report assisted with strategic planning. The Commission funds sen-ices and education on asthma, obesity, immunizations and child development areas identified by parents. In addition to the report, ASR developed a professionally designed m-fold to highlight key findings from the KidsCAP and assist with data dissemination. Los Angeles Homeless Count Contracted by the Los angles Homeless Services Authority, , 2005 and 2007 <~_. ; ??~{ryq , ,w.~....... "}!fie xom.in.cw,x .-, n --_ y'7~ ~- m ~~ ASR was contracted by the Los Angeles Homeless Sen-ices Authority (LAHSA) to assist in the design and implementation of the 2005 Greater Los Angeles Homeless Count, the largest community homeless enumeration ever conducted In conjunction with Iu~HSA, ASR trained and deployed over 1,000 homeless census workers as enumerators. 11~e Greater Los Angeles Homeless Count was a sample of 510 out of a total of 1,837 valid census tracts w7thin the Los Angeles Continuum of Care (the tides of Glendale, Long Beach, and Pasadena were not included in this census because each city operates their own independent Continuum of Care). Additionally, over 300 emergency shelters, transitional housing programs, jails, hospitals and rehabilitation facilities were contacted for the shelter count. In order to gather additional information about the "hidden homeless" -homeless people who may live on private property - a general population telephone survey of 1,001 randomly selected Los Angeles County households was conducted. This was the first time this type of data collection effort was implemented, and was designed to identify the homeless people who would not have been counted on the street or in shelters on the nights of the census. In addition to this quantitative data, a survey of 3,100 street and sheltered homeless people was conducted to gather qualitative information about Los Angeles County's homeless population. Applied Survey Research Page 12 of IS 2007 Ciry of Ukiah Housing Conditions Survey Farmworker Housing and Health Needs Assessment Contracted by Santa Cruz Community Action Board, 2001 ASR conducted an intensive data-collection effort to detemune an accurate count of Earrn workers aged 16 and older employed in the agricultural, forestry or fisheries industry cluster in Salinas and Pajaro Valleys. Once an accurate estimate of the farm worker population in the Salinas and Pajaro Valleys was determined, bilingual farm workers were trained to administer an ASR-designed survey to their farm worker peers. ASR used farm workers as interviewers in order to gain access to this hard-to-reach population and to preserve sensitivin~. (firer 700 farm workers were surveyed, and the results shed new light on important issues facing this undexserved population, including housing costs, overcrowded housing, and low wages. Data were also used to dispel myths about farm workers, including e~ndence that they axe typically married with two children, of stable residence, and work in the area year-round. Applied Survey Research Page 13 0(I S August 2, 2007 To: Pamela Townsend From: Peter Connery, ASR Re: Follow-up Questions to the City of Ukiah Housing Conditions Survey 5: Indicate whether or how the survey could address one or more of the following issues: overcrowding, affordability, energy efficiency or code compliance. ASR will also attempt to provide additional information through the survey that the city may find interesting. While it is impossible for is to provide a clear assessment of overcrowding, we can provide a subjective evaluation rating from out surveyor. This will not be 100% accurate due to accessibility issues, but the City may Tend it useful. We can provide a basic rent survey by housing type, but this will limited to a sample review of rents and is not guaranteed to be representative. Components of an energy efficiency evaluation can be noted, but we are limited by private property access. We can review for insulated windows, for example, but we cannot provide a PGE-type energy conservation evaluation. We would be hesitant to provide data on code compliance due to the potential legal issues. associated with reporting these evaluations as well as our inability to evaluate any legal pre-existing conditions or variances that may have been issued to the property owner. But, there may be some limited reviews we can provide. Our experience has found that the community can be very suspicious of too much intrusion on their private property as they are already suspicious of the motivations of the survey. It is very important, from our perspective, to let the community know the goals of the survey and its intent. 7-B3: Who will conduct the survey field work and what is their experience? What type of survey training is envisioned as referenced in the Schedule (August)? The survey will be conducted by one or two surveyors who have at least some experience in the construction business. We like to limit the number of surveyors to ensure that there is the greatest level of consistency with the evaluations. Even though the evaluation template is standardized for the conditions report, there is always some level of subjectivity that we try to minimize with a smaller surveyor crew. Peter Connery/VP president will be training all surveyors for this project. It is anticipated that Ted Benbow, the surveyor who completed the entire Capitola report will be the primary surveyor. He is based in Santa Rosa and will be easily available. ASR conducts a 2 hour in class training for our surveyors including a 2 hour field training where the trainees and instructor go together and grade properties together comparing findings. This "hands-on" training has proven to be very effective in the previous engagements. 7-B7: Supply breakdown of project tasks as indicated in the 12FP. How many meeting will be attended with staff in Ukiah? What is the cost per meeting? The Proposal states that a project oversight committee will review the draft report. When would this committee be formed, what interests would be on this committee, and is this their only involvement? Without being unresponsive, ASR would prefer to provide this detail after being selected for the project. Our experience tells us that we should not assume that staff has the time to support the project to our stated level or attend the all the meetings that might be optimal. On the other hand, we work hard to ensure that every project stakeholder is aware of what is happening with the project. The core tasks in the project are straightforward and, in our opinion, will not require too much discussion or review. HCD is clear on how they prefer these studies to be conducted and ASR will ensure we are in compliance. I would suggest that we would have at least 2 meetings before starting, one would be a kick-off meeting to reconfirm project goals and identify key stakeholders and their level of involvement and resources they control or have access to. The next meeting would be a logistics meeting that would finalize the project plan and review the first draft of the housing condition survey instrument. Subsequent breakout meetings would be conducted as necessary. ASR does not charge be meeting. Rather, these expenses are included in the project manager time allocation. We feel this approach encourages participation and quality dialogue. The project oversight committee should be comprised of the key government and community stakeholders who may benefit from or participate in the potential benefits of the program. Someone from planning, redevelopment, environmental liaison and from housing could all participate and add value to the project planning process. They might attend the kick-off meeting and later determine how much continued involvement they would commit to. The project oversight committee or a subgroup also reviews the final report. In general, a housing condition survey does not require significant staff time or overhead to be completed. With a budget of this size, the majority of project resources need to be in the field managed with a solid project plan. We think this is very achievable with a reasonable allocation of staff time. 7-B8: Supply more information regazding City staff involvement; will staff review the survey form for example? How will various consultations with staff be conducted and billed? City staff involvement is discussed above and is welcome and appreciated. In our planning kick-off meeting we would discuss the desired and required levels of staff involvement and schedule meetings as appropriate. We would welcome and expect there to be staff review of the final survey form even if 90% of content is predetermined by HCD. We will not bill the City for consultations; we think this would discourage communication and openness. Instead, we would focus on deliverables and communicating via phone, email and in person when necessary. 7-B 10: Approximately many housing units do you expect to survey? Will photos be taken of each unit; if so will they appear in the report, in color? It is unclear exactly how many surveys we will conduct to ensure we are in compliance with the HCD components of the housing element. With over 6000 units, we may employ some sampling tools to help us expedite the evaluation though I cannot specify an exact number until we can evaluate the housing profiles at finer lot levels. We have found that many planned communities, especially those recently constructed are relatively homogenous and evaluation can be very efficient aad swift. The final number of units to be surveyed will be in compliance with HCD and the oversight committee will be able to review our proposal to their satisfaction. Photos will betaken but not of every unit surveyed. We will take some photos representative of housing types and certain conditions. Cataloguing photographs to all addresses can be very labor intensive and not within the project budget. ASR can review this request in more detail if awarded the contract. The final report submitted will be in color and photos taken will also be in color.