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2007-07-18 Packet
CITY OF UKIAH CITY COUNCIL AGENDA Regular Meeting CIVIC CENTER COUNCIL CHAMBERS 300 Seminary Avenue Ukiah, CA 95482 July 18, 2007 6:00 p.m. ROLL CALL 2. PLEDGE OF ALLEGIANCE 3. a. Introduction of Terry Burns, President and CEO of Ukiah Valley Medical Center b. Scholarship Presentation to City Employee Jeremy Pollard by the Peace Officer Research Association of California C. Introduction of New Employee, Katie Merz, Community Services Supervisor d. Presentation on the Plug -In Hybrid Electric Vehicle as a Potential Innovative Solution to Improve Energy Efficiency and Reduce the Use of Fossil Fuels e. Presentation and Possible Adoption of Resolution Related to the Fast Track Problem as it Relates to Federal Trade, and the Impacts to Local Governments f. Report on the 2006-2007 Ukiah Poet Laureate Committee's Activities 4. PETITIONS AND COMMUNICATIONS None. 5. APPROVAL OF MINUTES a. Special Joint Meeting Minutes of the Ukiah City Council and Ukiah Valley Sanitation District of June 25, 2007 b. Special Meeting Minutes of June 25, 2007 C. Regular Adjourned Meeting Minutes of June 27, 2007 6. RIGHT TO APPEAL DECISION Persons who are dissatisfied with a decision of the City Council may have the right to a review of that decision by a court. The City has adopted Section 1094.6 of the California Code of Civil Procedure, which generally limits to ninety days (90) the time within which the decision of the City Boards and Agencies may be judicially challenged. 7. CONSENT CALENDAR The following items listed are considered routine and will be enacted by a single motion and roll call vote by the City Council. Items may be removed from the Consent Calendar upon request of a Councilmember or a citizen in which event the item will be considered at the completion of all other items on the agenda. The motion by the City Council on the Consent Calendar will approve and make findings in accordance with Administrative Staff and/or Planning Commission recommendations. a. Report of Disbursements for the Month of June 2007 b. Rejection of Claim for Damages Received from Miriam Gruver and Jessie Ann Nelson and Referral to Joint Powers Authority, Redwood Empire Municipal Insurance Fund C. Award Purchase of Gravel to Northern Aggregates, Inc. in the Amount of $19,419.20 Including Delivery and Tax d. Notification to City Council of the Purchase of Concrete K -Rails for the Water and Sewer Maintenance Department from Granite Construction in the Amount of $5,500 Plus Tax e. Report Regarding the Purchase of Replacement Fire Hose from Jaeco Fire and Safety in the Amount of $9,806.33. f. Report of the Acquisition of Professional Services for Traffic Consultant Review of Downtown Ukiah and Perkins Street Zoning Code Alternatives in the Amount of $9,950 g. Approval of Notice of Completion for Street Striping 2007, Specification 07-01 h. Notification to the City Council of the Emergency Expenditure of $6,403.16 for the Repair of City Well i. Notification to City Council of the Purchase of a Used 4,000 Watt Towable Light Tower for the Water and Sewer Maintenance Department from Hertz Equipment Rental in the Amount of $,500 Plus Tax j. Report to the City Council Regarding Payment to Wesco Graphics for the Printing of the 2007 Summer Recreation Guide in the Amount of 5,434.46. k. Report to City Council Regarding the Purchase of Services from HLR Roofing for the Repair of Roof Tile at the Ukiah Civic Center in the Amount of $8,562. I. Adoption of Resolution Approving Records Destruction M. Report Regarding Purchase of Replacement Emergency Generator for Front Line Fire Engine From Harrison Hydraulic Generators for the Amount of $6,461.09 n. Report of the Expenditure of Funds in the Amount of $45,451.23 for Repair of the CNG Street Sweeper 8. AUDIENCE COMMENTS ON NON -AGENDA ITEMS The City Council welcomes input from the audience. If there is a matter of business on the agenda that you are interested in, you may address the Council when this matter is considered. If you wish to speak on a matter that is not on this agenda, you may do so at this time. In order for everyone to be heard, please limit your comments to three (3) minutes per person and not more than ten (10) minutes per subject. The Brown Act regulations do not allow action to be taken on audience comments in which the subject is not listed on the agenda. 9. PUBLIC HEARINGS (6:15 PM) None. 10. UNFINISHED BUSINESS a. Discussion and Possible Introduction of Ordinance Amending Marijuana Cultivation Ordinance b. Discussion and Possible Approval of the Standards for Obtaining a Sewer Lateral Certificate of Compliance Based on Repair or Replacement of the Sewer Lateral C. Update of City of Ukiah Voluntary Water Conservation Program and Discussion of Future Water Conservation Measures d. Approval of Opticom GPS Traffic Preemption System From the 3M Corporation for a Price Not to Exceed $100,195 e. Adoption of Resolution Restoring Six On -Street Parking Spaces Along South Main Street f. Discussion and Direction Regarding Comment to County on Scope of Program Environmental Impact Report for Revised Draft Ukiah Valley Area Plan 11. NEW BUSINESS a. Discussion and Possible Approval of a Request for Proposals for Engineering Services for the Preparation of a Sewer System Management Plan b. Request to Establish Joint Ad Hoc Committee with Ukiah Valley Fire District to Study Integration of Fire Protection Services and Appoint a Member of the City Council to Participate on the Ad Hoc Committee C. Designation of Voting Delegate and Alternates for 2007 League of California Cities Annual Conference -- September 5-8, 2007 12. COUNCIL REPORTS 13. CITY MANAGER/CITY CLERK REPORTS 14. CLOSED SESSION a. Conference with Real Property Neqotiators (§ 54956.8); Property: APN 156-240-02, 03, 06, 07, 08 (Ukiah); Negotiator: Candace Horsley, City Manager; Negotiating Parties: City of Ukiah & David Hull/Ric Piffero; b. Labor Negotiations: Police Department and Management Units (§ 54957.6) Negotiator: Candace Horsley, City Manager 15. ADJOURNMENT Please be advised that the City needs to be notified 72 hours in advance of a meeting if any specific accommodations or interpreter services are needed in order for you to attend. The City complies with ADA requirements and will attempt to reasonably accommodate individuals with disabilities upon request. I hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the bulletin board at the main entrance of the City of Ukiah City Hall, located at 300 Seminary Avenue, Ukiah, California, not less than 72 hours prior to the meeting set forth on this agenda. Dated this 13th day of July, 2007. Linda C. Brown, Deputy City Clerk ITEM NO. 3a MEETING DATE: July 18, 2007 AGENDA SUMMARY REPORT SUBJECT: INTRODUCTION OF TERRY BURNS, PRESIDENT AND CEO OF UKIAH VALLEY MEDICAL CENTER The Ukiah Valley Medical Center announced the hiring of Terry Burns for the position of President and CEO of its 78 -bed hospital in Ukiah, California. As President and CEO, Terry oversees the largest non-government employer in Mendocino County with more than 550 employees and is responsible for the day-to-day operations of the facility, medical staff relations, and strategic vision for the organization. Terry most recently came from Kettering Medical Center in Kettering, Ohio where he served as the Vice President of Finance and Operations for the 600 -bed Medical Center. Prior to joining Kettering, Terry was President and CEO of You rChoiceHealth.com, an internet start up company which created a marketplace for high -deductible health insurance. Terry was also the Vice President and Chief Information Officer (CIO) of Adventist Health, a 20 -hospital system with facilites on the West Coast. Terry holds a Bachelor of Science degree with a double major in Accounting and Management from Loma Linda Univeristy. He is active in the community and serves as a public speaker on health care trends and issues. He and his wife, Dorothy, have three children. RECOMMENDED ACTION: Welcome Terry Burns. ALTERNATIVE COUNCIL POLICY OPTIONS: Citizen Advised: Requested by: Prepared by: Sue Goodrick, Risk Manager/Budget Officer Coordinated with: Candace Horsley, City Manager APPROVED: Candace Horsley, City �anager ITEM NO: 3b MEETING DATE: 7/18/07 AGENDA SUMMARY REPORT SUBJECT: SCHOLARSHIP PRESENTATION TO CITY EMPLOYEE JEREMY POLLARD BY THE PEACE OFFICER RESEARCH ASSOCIATION OF CALIFORNIA The Peace Officer Research Association of California (PORAC) is presenting a College Scholarship Award to Jeremy Pollard based on his academic achievements and performance as a long time volunteer with the City as a police cadet and his current employment, both with the Ukiah Police Department as a Dispatcher and the Ukiah Community Services Department. The presenter will be Ukiah Police Detective Glenn Stark who is a member of the PORAC Redwood Chapter Board of Directors. RECOMMENDED ACTION: None ALTERNATIVE COUNCIL OPTIONS: N/A Citizens Advised: N/A Requested by: Detective Glenn Stark Prepared by: Captain Trent Taylor Coordinated with: Candace Horsley, City Manager Attachments: None Approved: Candace Horsley, City Ma ager ITEM NO. 3c DATE: July 18, 2007 AGENDA SUMMARY REPORT SUBJECT: INTRODUCTION OF NEW EMPLOYEE, KATIE MERZ, COMMUNITY SERVICES SUPERVISOR The Community Services Department is pleased to introduce to Council our new Community Services Supervisor, Katie Merz. Katie is replacing Maya Simerson who will be leaving her position with the City to spend more time with her family as a full-time mom. The Department welcomes Katie who has an extensive background in municipal parks and recreation. Katie completed her degree in Recreation Administration at Humboldt State University. Katie has worked with the City of Arcata, the McKinleyville Community Services District, the City of Newark and the Town of San Anselmo. Katie's years of experience in community services bring to the position a solid foundation of knowledge and skills. On her own time, Katie likes to be outdoors gardening, hiking and camping. As a new resident to Ukiah, Katie is eager to explore the coastal beaches, surrounding lakes and rivers. The Community Services Department is happy to have Katie as part of our team, and we are pleased to ask you to now welcome Katie to her new position with the City of Ukiah. RECOMMENDED ACTION: Welcome Katie Merz to the City of Ukiah. ALTERNATIVE COUNCIL POLICY OPTIONS: N/A Citizen Advised: A Requested by: N/A Prepared by: Sage Sangiacomo, Community Services Director Coordinated with: Candace Horsley, City Manager Attachments: None AP PROVE Candace Horsley, City M ager ITEM NO: 3d MEETING DATE: July 18, 2007 AGENDA SUMMARY REPORT SUBJECT: PRESENTATION ON THE PLUG-IN HYBRID ELECTRIC VEHICLE AS A POTENTIAL INNOVATIVE SOLUTION TO IMPROVE ENERGY EFFICIENCY AND REDUCE THE USE OF FOSSIL FUELS Cliff Paulin, representing the Greater Ukiah Localization Project, will be speaking on the potential advantages of the Plug-in Hybrid Electric Vehicle. A demonstration plug-in Hybrid vehicle will be on display at the Civic Center prior to the presentation, from 5:45 p.m. to 6:00 p.m. RECOMMENDED ACTION: Receive the presentation. ALTERNATIVE COUNCIL OPTIONS: n/a Citizens Advised: n/a Requested by: Cliff Paulin, Greater Ukiah Localization Project Prepared by: Linda Brown, Deputy City Clerk Coordinated with: Candace Horsley, City Manager Attachments: 1. Letter to City Council of June 6, 2007, and Hybrid Vehicle Specs Approved: Candace Horsley, City Mai ager Attu�itment # June 6, 2007 Cliff Paulin Greater Ukiah Localization Project PO Box 1204 Ukiah CA 95482 Dear Council Members, In the absence of federal action on global warming, municipalities are increasingly finding innovative solutions to improve energy efficiency and reduce the use of fossil fuels. The Plug-in Hybrid Electric Vehicle is one such solution. It offers the potential of achieving over 100 miles per gallon -equivalent fuel mileage while slashing fuel costs. A Plug -In Hybrid is a conventional hybrid car combined with a more powerful battery that allows for 20-60 miles of gas -free, electric driving. Although the Plug -In looks and feels like a "regular" car, its battery can be plugged into any standard outlet and fueled by California's cleaner, cheaper, electric grid. Once the battery charge runs out, the vehicle automatically switches to fuel and operates as a regular fuel-efficient hybrid with an unlimited driving range. Hundreds of municipalities, government agencies, businesses, and individuals have recognized the plug-in hybrid's timely contribution to air quality, greenhouse gas reduction, fuel economy, and national security, by joining the Plug -In Partners National Campaign to demand the commercial production of plug-in hybrid electric vehicles. The Plug -In Partners Campaign now has over 500 partners committed to purchasing more than 8,500 plug-in vehicles when they become commercially available. Plug -In Bay Area (PIBA), a local chapter of Plug -In Partners, is working with Bay Area decision -makers and fleet purchasers to generate fleet orders, incentives, education programs, demonstration projects, and favorable legislation. We invite the City of Ukiah to join the seven Bay Area municipalities that have already become Plug -In Partners (City of Alameda, City of Berkeley, City of Oakland, City of San Francisco, City of Los Altos Hills, City of Sunnyvale and Marin County) by passing resolutions and placing soft fleet orders for this cutting edge technology. As a Plug -In Partner, the City of Ukiah will demonstrate leadership in environmental stewardship and innovation and take a major step toward ensuring a future of cleaner air, carbon reduction, and energy independence. Please review the attached Plug -In Partners Commitment Form, a sample resolution and a Fleet Order Form. For your reference, we have also included a list of Plug -In Bay Area's campaign goals for cities, as well as other materials that we hope you will find useful. We look forward to meeting with you in person to answer your questions and bring a demonstration plug-in hybrid to Ukiah. Please contact Plug -In Bay Area Coordinator, Jodie Van Horn at 415-659-0509, for more information. Sincerely, Cliff Paulin Greater Ukiah Localization Project Enclosures (4) Fleet Order Form Local Government Campaign Plan Sample Resolution (City of Alameda) I I Plug -In PHEV Fleet Order Form We urge automakers to go beyond popular hybrid vehicles and manufacture flexible fuel plug-in hybrids that run on electricity as well as gasoline or other fuels. Plug-in hybrids will provide the option of plugging vehicles into an ordinary electrical outlet in order to recharge the battery, allowing our staff to drive on "electric fuel' for significant periods of time, thus reducing the need for gasoline and increasing our fuel efficiency up to 100 mpg or more. Plug-in hybrids will also bring significant reductions in greenhouse gases and other pollutants, and reduce dependence on imported oil. Because of these many benefits, we pledge to strongly consider purchasing the following plug-in electric hybrid vehicles once auto manufacturers make them available, even if it costs more than other vehicles. Please note, this petition will be passed on to automakers who mnnuit to rnanufaclure flexible fuel plug-in hybrid vehicles. F -mail addresses will renmin mofidential Number of Vehicles Vehicle T e Sedan, Lt. Truck, SUV, Van, School Bus, Heavy Truck Company Address Phone Mail completed form to: Plug-in Bay Area, c/o Jodie Van Horn, 221 Pine Street Suite 500, San Francisco, CA 94104 OR Fax to: 415-398-2732 www.pluginbayarea.org II Plug -In Campaign Plan: Local Government Government can play a key role in persuading automakers to mass produce PHEVs. Please consider the following actions: 1. Join the Plug-in Partners campaign. Sign the Plug -In Bay Area Commitment Form, pass a resolution, or write a letter and submit your municipality as an official Plug -In Partner to be included in the national listing. 2. Place a "soft" fleet order. If you maintain a fleet of vehicles, consider a commitment to purchase plug-in hybrids in the future in accordance with your needs. This is not a firm order, but it signals to automakers that there is a market for the types of vehicles you use, in a plug-in version. 3. Educate. Provide information on plug-in hybrids and your participation as a Plug -In Partner to your employees and to the public on your website, through newsletters or other publications. 4. Petition. Support the petition drive. The collection of signatures will allow a large number of Americans to speak directly to automakers. Make petitions available to employees and to the public. Petitions are available online: www. pluginbayarea.ore. 6. Recruit others. Talk to your network, and encourage other municipalities, government agencies, utilities, businesses and nonprofit organizations to become Plug - In Partners. 7. Get media attention. Issue a press release or op-ed detailing any actions your municipality will take to support the initiative. 8. Public Policy. Support and create legislation that will catalyze the commercialization of flexible -fuel plug-in hybrid vehicles. 9. Conversion Vehicles. Consider purchasing conversion vehicles for your fleet to use for demonstration and data collection purposes. Heavy duty plug-in hybrids are available today to replace high -emission public vehicles such as refuse trucks, school buses, and transit buses! 10. Gold Star Challenge. Install a demonstration project that combines a rooftop solar carport with a small fleet of plug-in hybrid vehicles for 100% renewable charging! For more information please contact Plug -In Bay Area Coordinator, Jodie Van Horn, By phone: 415-398-4404 x309, or Email: iodie@ran.org www.plu2inbayarea. o re h' CITY OF ALAMEDA RESOLUTION NO. 14002 PROVIDING SUPPORT FOR POLICIES THAT PROMOTE THE DEVELOPMENT AND COMMERCIALIZATION OF PLUG -IN -ELECTRIC OR HYBRID ELECTRIC VEHICLES AS A PARTICIPANT IN THE PLUG- IN -PARTNERS NATIONAL CAMPAIGN WHEREAS, the over -reliance of America on foreign oil has become a growing and serious threat to the economic vitality and national security interest of the United States; and WHEREAS, automobile emissions are a major contributing factor to global warming and to smog in our cities, which threaten the health of our citizens and the sustainability of our planet; and WHEREAS, the imbalance between gasoline resources and worldwide demand is escalating gasoline prices at an alarming rate and to levels that overburden commerce, hurt economic growth and cause serious hardship on our citizens; and WHEREAS, the technology exists today to build a plug-in electric or hybrid electric vehicle that could reduce oil imports, fuel costs to our citizens and our economy and air emissions by dramatic margins; and WHEREAS, the City of Alameda as part of the Plug -In Partners National Campaign, will urge automakers to mass produce plug-in electric or hybrid electric vehicles for the substantial economical, environmental and strategic reasons outlined; and NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Alameda hereby directs staff to consider future purchases of plug-in electric or hybrid electric vehicles, including "soft" fleet orders; and BE IT FURTHER RESOLVED that the City Council of the City of Alameda makes a commitment to support local, state, and federal policies that will promote plug-in electric or hybrid electric vehicles; and BE IT FURTHER RESOLVED that the City Council of the City of Alameda will work with businesses, and the environmental community to advocate for the purchase of plug-in electric or hybrid electric vehicles. I, the undersigned, hereby certify that the foregoing Resolution was duly and regularly adopted and passed by the Council of the City of Alameda in the Regular Meeting of the City Council on the 18'h day of July 2006, by the following vote to wit: AYES: Councilmembers Daysog, deHaan, Gilmore, Matarrese and Mayor Johnson - 5. NOES: None. ABSENT: None. ABSTENTIONS: None. IN WITNESS, WHEREOF, I have hereunto set my hand and affixed the official seal of said City this I 91 day of July, 2006. 4--td� Uv Lara Weisiger, City C c City of Alameda andPHEvEvs o c.� from Savings 42 /o sa��ng erase sa 74°j� urban rational Av alifornla state1000/o G ed Savings n h Savings en solar charg Ali% frr°b I" 0 40; J^ I c�n4 40 goal 60 ?p 100 ter..., � �.+c►'w'`� NREI- Gm 1 ,�SSIO ,1'� CV%Mate Cha Combustion vs Vehicle Type Plug-in Liquid fuel used 25 milday ► 25 yrs Energy used 25 yrs Fuel cost 125 yrs Fuel cost/ month Annual cost CO2125 years PHEV/251grid 70 MWh $7,000 $35 $420 17 tons , $ 10IkWh nighttime rate, gOkWhlgal, Assumptions average next 25y rs : $10.00lga 9 #s CO 2 IkWh Current installed cost and performance He ck roA, 5-20-07 28#s CO2Iga1, 5 , 30000 25000 20000 15000 8 Ac 10000 5000 " America is Addicted to Oil" US Oil Consumption r 10070 9007 8007 7003 0007 7 Y c 5007 e 4007 a` 3007 2007 1003 0 0 1870 1890 1910 1930 1950 1970 1990 Reality Check: ", Discovery --*--Production • This is not a projection it is historical data from the petroleum industry. • In a more perfect world the US might have noticed a trend after discoveries peaked in 1930. • In a less then perfect world the US would have responded to peak extraction around 1975. • Ignoring the realities of finite resources puts future generations at risk. • We are the future generation. World Peak Oil CRISIS POINT LU JDEMAND cc 30 Actual Global DEMAND Mean Q Extraction Extraction Rate co '" Rate zs Z ` fi. Gray Area Shows the Peak � Range of Forecast 0 20 Oil Reserves Conventional J �p Source Peak Date ZZ 15 F.Bemabe,ENI SpA 2005 f - C. Campbell, Petroconsultants 2005-2010 V 10 '. p U.S. Oil Consumption J. Mackenzie, WRI 2007-2014 International Energy Agency 2010-2020 W U.S. 011 Extraction US DOE < 2020 0 Imported Oil Patmieum Industry 2020-2040 Q Z) Z 0 2004 Q1950 1960 1970 1980 1990 2000 2010 2020 2030 2040 2050 Combustion Economy QUALITY OF LIFE FUSSIL FUEL USE RENEWABLE ENERGY USE 0 0 0 0 0 0 0 0 0 - � 00 C� ON N combustion depletes stored energy resources, reduces the quality of essential resources and will cause conflict and economic collapse Agrarian Economy 6 O O O O O O O OO ON (V N N Reliance on fossil energy has allowed population growth that can not be sustained by manual labor or beasts of burden Solar/Electric Economy 0 W Orq N N Moving toward reliance on clean energy from the sun will stabilize the quality of essential resources and allow positive evolution Heckeroth. 5-20-07 ITEM NO: 1P MEETING DATE: July 18, 2007 AGENDA SUMMARY REPORT SUBJECT: PRESENTATION AND POSSIBLE ADOPTION OF RESOLUTION RELATED TO THE FAST TRACK PROBLEM AS IT RELATES TO FEDERAL TRADE, AND THE IMPACTS TO LOCAL GOVERNMENTS Cliff Paulin and a representative of the California Fair Trade Coalition plan to share information about The Fast Track Problem and how it encroaches on state and local lawmaking authority, and impacts trade and local economies. RECOMMENDED ACTION: Receive the presentation and consider bringing back a resolution for adoption. ALTERNATIVE COUNCIL OPTIONS: Receive the presentation and take no action. Citizens Advised: n/a Requested by: Cliff Paulin, citizen Prepared by: Linda Brown, Deputy City Clerk Coordinated with: Candace Horsley Attachments: 1 Fast Track Problem Fact Sheet and Resolution Sample Approved: _ Candace Horsley, City Man er Fast Track gyes the President exclusive negotiating power in trade agreenmuta California has the 6" largest economy in the world, in no small part due to international trade and investment. Trade has brought lower prices, increased efficiency, and greater consumer choice of products. Though the state has benefited from trade, recent policies, such as NAFTA and CAFTA, have also caused negative consequences, including a 62% reduction in union participation, a 25% growth in U.S wage inequality, a $763 billion trade deficit, and an encroachment on state and local lawmaking authority. These deals could not have been negotiated without Fast Track, a procedural rule that delegates Congress's constitutional authority to set trade policy to the President, explicitly excluding Congress, civil society groups, and state and local governments from the negotiating table. Fast Track shifts the balance of mower and leads to trade deals that encroach on local polio making authority. The investor protections, procurement limitations and trade in services provisions of recent trade agreements such as NAFTA, CAFTA, and the GATS have shifted power away from local legislators and towards undemocratic international trade tribunals. This shift affects policy areas that have long been under local control, such as land use, education, and procurement policies. Authority to regulate land use is at risk: Market access provisions of existing and pending agreements undermine local land use laws by prohibiting regulations limiting the size of big box stores or the number of tobacco and alcohol retailers. Control over local procurement policies is at risk: The investor -state, national treatment, and market access provisions of trade agreements restrict state and local procurement policies—recycled content and prevailing wage laws could be challenged as discriminatory. California's public libraries and education system are at risk: The current round of GATS negotiations includes educational services provisions that could force California's public institutions to compete with for-profit entities for federal, state, and local monies, and the consequent erosion of taxpayer support could reduce the quality of service and compromise their role as free and democratic institutions of learning. States d localities from Utah to Maine are working together to show their disapproval of these trade VWicies. California's Congressional delegation is extremely influential in setting trade rules. Already, California members have fought for progressive labor, environmental, and public health changes to our current trade policies. However, most California members are only vaguely aware of the threat posed to state and local policymaking authority by the market access, national treatment, and investor -state provisions of these hugely complex agreements. City Councils should urge Congress to reject Fast Track Trade Authority, a first step towards opening debate and reversing the damage wrought by NAFTA and CAFTA, and work actively with their Congress members to ensure that future trade agreements safeguard state and local policymaking authority. For more information about our campaign, the issues or the California Fair Trade Coalition, please visit our parent organization, the Citizens 'trade Campaign, in Washington DC on the vel) at' Or contact our Northern California organizer Katy Alastman at or (408) 348-3558. Resolution to Safeguard Local Policymaking Authority in Trade WHEREAS, the City of Ukiah seeks to maximize the benefits and minimize and negative impacts of international trade in a manner that provides family -wage jobs and respects the balance of power between localities, states, and the three branches of the federal government; and WHEREAS, current international trade agreements extend far beyond tariffs and quotas to include foreign investor protections and service provisions that encroach on cities' abilities to regulate land use, local labor law, and the environment, thereby infringing on the very core of traditionally local issues; and WHEREAS, the Fast Track Trade Authority that allows international trade agreements to be rushed through Congress without the scrutiny of ordinary committee review, amendment and debate procedures expires on June 30, 2007; now, therefore, be it RESOLVED, that the City of Ukiah respectfully urges and requests that Congress oppose renewal of Fast Track trade promotion authority and replace it with policymaking procedures that are more democratic, inclusive and that safeguard state and municipal rights; and be it further RESOLVED, that the City of Ukiah respectfully urges and requests that Congress oppose international trade agreements that undermine local authority and give foreign corporations advantages over domestic competitors; and be it finally RESOLVED, that copies of this resolution be transmitted to each Member of the California Congressional Delegation and to Ambassador Susan Schwab, the United States Trade Representative. AGENDA SUMMARY REPORT SUBJECT: REPORT ON THE 2006-2007 UKIAH POET LAUREATE COMMITTEE'S ACTIVITIES SUMMARY: In 2001, the Ukiah City Council appointed its first Poet Laureate and set up a committee to work with the Poet Laureate to develop events and activities which would heighten public awareness of poetry. The establishment of the City of Ukiah's Poet Laureate Program underscores the importance the City of Ukiah places on the arts as an integral part of a dynamic, healthy community. One important aspect of the Poet Laureate Program is to help demystify poetry — to expose more people, more often, to the joys and benefits of reading and writing poetry. To this end, the Committee established the ukiaHaiku Festival and has organized other various other events over the years. David Smith -Ferri, the current Ukiah Poet Laureate, will report on the Committee's activities over the past year and Frances Selim, Boardmember of the Community Foundation of Mendocino County, will present the Committee with a check from the Foundation's Community Enrichment Grant Program to help support production of the 2008 ukiaHaiku Festival. RECOMMENDED ACTION: Receive the report. ALTERNATIVE COUNCIL POLICY OPTIONS: N/A Citizen Advised: N/A Requested by: N/A Prepared by: Sherrie Smith -Ferri, Museum Director Coordinated with: Candace Horsley, City Manager and Sage Sangiacomo, Director of Community Service Attachments: N/A APPROVED: Candace Horsley, City Manag r LD/ZIP2 5a CITY OF UKIAH AGENDA SPECIAL JOINT MEETING OF THE UKIAH CITY COUNCIL AND UKIAH VALLEY SANITATION DISTRICT CIVIC CENTER COUNCIL CHAMBERS 300 Seminary Avenue Ukiah, CA 95482 June 25, 2007 1:00 P.M. 1. ROLL CALL The Ukiah City Council met at a Special Joint Meeting with the Ukiah Valley Sanitation District on June 25, 2007, the notice for which being legally noticed on, June 22, 2007. Mayor Rodin called the meeting to order at 1:02:31 PM. Roll was taken with the following Councilmembers present: Thomas, Crane, McCowen, and Mayor Rodin. Absent: Councilmember Baldwin. Staff present: City Manager Horsley, Rick Kennedy, Gordon Elton, and Deputy City Clerk Brown. 2. PUBLIC HEARING - CONSIDERATION AND ADOPTION OF FISCALYEAR 2007-2008 BUDGET A. Overview of Proposed Budget City Manager Horsley opened the discussion and presented staff members Rick Kennedy and Gordon Elton who reviewed the proposed budget including the objectives and accomplishments for the ending fiscal year 2006-07 and: B. Review of City/District Fund Accounts • Sewer/Wastewater Treatment • City/Sanitation District Sewer Construction • City Sewer Capital Improvement • Sanitation District Special • Sanitation District Capital Improvement Councilmember McCowen excused himself from the meeting at 2:17 PM, having another commitment. Opened Public Hearing: 2:17:48 PM Jim Ronco spoke to 1) the proposed general manager's salary; 2) the sewer lateral/River Watch issue, wondering when the budget is adopted if an amendment could be made or consideration given for the fund balance to solve some of the sewer deficit or provide a rate reduction to the citizens; 3) public ease of interpreting the budget. Closed Public Hearing: 2:23:38 PM C. Adoption of Ukiah Valley Sanitation District 2007-2008 Budget by District Board MS Crane/Thomas to adopt the Fiscal '07-08 Ukiah Valley Sanitation District (UVSD) Budget as proposed. Motion carried by the following roll call vote: AYES: Councilmembers Thomas, Crane, and Mayor Rodin. NOES: None. ABSTAIN: None. ABSENT: Councilmembers Baldwin and McCowen. A similar Motion was also made and carried by the unanimous vote of the UVSD Board of Directors. 3. OTHER BUSINESS A. Set the next Joint Meeting of the Ukiah City Council and Ukiah Valley Sanitation District UVSD Board Member Wattenburger proposed a Joint meeting to discuss sewer lateral issues 2:25:10 PM. Councilmember Crane recommended that Mary Grace Pawson, Winzler & Kelly, be included in the meeting. A joint notice of the two bodies can be worked out by the two attorneys. August dates were discussed with the first two weeks of August having the most promise, and both August 6th and 8th were mentioned as good days for scheduling this meeting. 4. ADJOURNMENT OF MEETING There being no further business, the meeting adjourned at 2:29:56 PM. Linda C. Brown, Deputy City Clerk 5b CITY OF UKIAH CITY COUNCIL AGENDA Special Meeting CIVIC CENTER COUNCIL CHAMBERS 300 Seminary Avenue Ukiah, CA 95482 June 25, 2007 12:15 p.m. ROLL CALL The Ukiah City Council met at a Special Meeting on June 25, 2007, the notice for which being legally noticed on, June 22, 2007. Mayor Rodin called the meeting to order at 12:21:17 PM. Roll was taken with the following Councilmembers present: Thomas, Crane, McCowen, and Mayor Rodin. Absent: Councilmember Baldwin. Staff present: City Manager Horsley, Planning and Building Director Stump, Senior Planner Townsend, and Deputy City Clerk Brown. 2. AUDIENCE COMMENTS ON NON -AGENDA ITEMS None. 3. a. Director Stump and Senior Planner Townsend presented the item. Mayor Rodin and Councilmember McCowen prepared a draft letter which Mayor Rodin presented for discussion by the City Council. Public Comment Opened: 12:26:15 PM Public speaking to the item: Judy Pruden Public Comment Closed: 12:33:14 PM The City Council discussed revisions to the draft letter and agreed that all would sign it. Mayor Rodin will formalize the letter and plan to read it to the Board of Supervisors at their meeting Tuesday, June 26. 4. ADJOURNMENT There being no further business, the meeting adjourned at 12:45:13 PM . Linda C. Brown, Deputy City Clerk Sc CITY OF UKIAH CITY COUNCIL AGENDA Regular Adjourned Meeting CIVIC CENTER CONFERENCE ROOM #4 300 Seminary Avenue Ukiah, CA 95482 June 27, 2007 1:00 P.M. ROLL CALL The Ukiah City Council met at a Regular Adjourned Meeting of the June 20 Regular meeting on June 27, 2007, the notice for which being legally noticed on, June 22, 2007. Mayor Rodin called the meeting to order at 1:04 PM. Roll was taken with the following Councilmembers present: Thomas, McCowen, and Mayor Rodin. Councilmember Crane arrived during New Business. Absent: Councilmember Baldwin. Staff present: Personnel Director Harris, and Deputy City Clerk Brown. 2. AUDIENCE COMMENTS ON NON -AGENDA ITEMS None. 3. 4. a. M/S Thomas/McCowen to adopt the proposed Ordinance. Motion carried with an all AYES voice vote, with Councilmembers Crane and Baldwin absent. Recruitment By Consensus the City Council selected applicants to invite for interviews and scheduled a "Closed Session" for Monday, July 23rd, 8:00 A.M. to 6:00 P.M. for the purpose of conducting City Manager interviews. 5. ADJOURNMENT There being no further business, the meeting adjourned at 2:50 P.M. Linda C. Brown, Deputy City Clerk ITEM NO.: 7a DATE: July 18, 2007 AGENDASUMMARYREPORT SUBJECT: REPORT OF DISBURSEMENTS FOR THE MONTH OF JUNE 2007 Payments made during the month of June 2007, are summarized on the attached Report of Disbursements. Further detail is supplied on the attached Schedule of Bills, representing the five (5) individual payment cycles within the month. Accounts Payable check numbers: 77402-77502, 77573-77674, 77681-77765, 77836-78042 Accounts Payable Manual check numbers: 75480 Payroll check numbers: 77503-77572, 77766-77835 Payroll Manual check numbers: none Void check numbers: 77675-77680 This report is submitted in accordance with Ukiah City Code Division 1, Chapter 7, Article 1. RECOMMENDED ACTION: Approve the Report of Disbursements for the month of June 2007. ALTERNATIVE COUNCIL POLICY OPTIONS: N/A Citizen Advised: N/A Requested by: Candace Horsley, City Manager Prepared by: Kim Sechrest, Accounts Payable Specialist Coordinated with: Finance Director and City Manager Attachments: Report of Disbursements APPROVED: Candace Horsley, City Mana r KRS: WORDIAGENDAJUN07 PAYROLL CHECK NUMBERS 77503-77572 DIRECT DEPOSIT NUMBERS 32581-32755 PAYROLL PERIOD 5/20/07-6/2/07 PAYROLL CHECK NUMBERS. 77766-77835 DIRECT DEPOSIT NUMBERS 32756-32955 PAYROLL PERIOD 6/3/07-6/16/07 VOID CHECK NUMBERS: 77675-77680 *VENDOR KIEWIT PACIFIC COMPANY TOTAL DEMAND PAYMENTS-A/P CHECKS $3,731,237.50 TOTAL DEMAND PAYMENTS -WIRE TRANSFERS' CITY OF UKIAH TOTAL PAYROLL VENDOR CHECKS $54,071.40 TOTAL PAYROLL CHECKS REPORT OF DISBURSEMENTS attachment # TOTAL DIRECT DEPOSIT REGISTER OF PAYROLL AND DEMAND PAYMENTS TOTAL PAYROLL TAXES (EFTS) $142,153.69 FOR THE MONTH OF JUNE 2007 Demand Payments approved: Check No. 77402 -77502,77573-77674,77681-77765,77836-77918,77919-78042,75480 FUNDS: 100 General Fund $877,133.44 600 Airport $15,067.20 105 Measure S General Fund $2,273.63 610 Sewer Service Fund 131 Equipment Reserve Fund 611 Sewer Construction Fund _-_ $208,185.70 140 Park Development $16,645.78 612 City/District Sewer $80,356.12 141 Museum Grants 615 City/District Sewer Replace 143 N.E. H.1. Museum Grant 620 Special Sewer Fund (Cap Imp) 150 Civic Center Fund 640 San Dist Revolving Fund 200 Asset Seizure Fund $4,920.19 641 Sanitation District Special 201 Asset Seizure (Drug/Alcohol) 650 Spec San Dist Fund (Camp Imp) 203 H&S Education 11489 (B)(2)(A7) 652 REDIP Sewer Enterprise Fund 204 Federal Asset Seizure Grants 660 Sanitary Disposal Site Fund $14 $1 ,_5.11.53 205 Sup Law Enforce. Srv. Fund (SLESF) $2,083.33_ 661 Landfill Corrective Fund 206 Community Oriented Policing 664 Disposal Closure Reserve 207 Local Law Enforce. Bilk Grant 670 U.S.W. Bill & Collect $23,516.27 220 Parking Dist. #1 Oper & Maint $1,080.77 678 Public Safety Dispatch $16,287.96 230 Parking Dist. #1 Revenue Fund $54.00 679 MESA (Mendocino Emergency SN Au[h) _ 250 Special Revenue Fund $3,224.50 695 Golf$5.8,02_9.68 260 Downtown Business Improvement 696 Warehouse/Stores $225.34 270 Signalizaton Fund $1,225.70 —_ 697 Billing Enterprise Fund $1,399.87 290 Bridge Fund 698 Fixed Asset Fund 300 2106 Gas Tax Fund 699 Special Projects Reserve. $17,574.99 301 2107 Gas Tax Fund 800 Electric _— $1,097,747.65 303 2105 Gas Tax Fund 805 Street Lighting Fund $12,240.29 310 Special Aviation Fund 806 Public Benefits Charges $31,331.30 315 Airport Capital Improvement $650.00 820 Water $94,441.47 330 1998 STIP Augmentation Fund $285,750.68 840 Special Water Fund (Cap Imp) $63,249.88 332 Federal Emerg. Shelter Grant 900 Special Deposit Trust $18,301 42 333 Comm. Development Block Grant $162,954.00 910 Worker's Comp. Fund 334 EDBG 94-333 Revolving Loan 920 Liability Fund 335 Community Dev. Comm. Fund 940 Payroll Posting Fund $531,400.40 340 S8325 Reimbursement Fund 950 General Service (Accts Recv) $1,665.56 341 S.T.P. 960 Community Redev. Agency $136.10 342 Trans -Traffic Congest Relief 962 Redevelopment Housing Fund 345 Off -System Roads Fund 965 Redevelopment Cap Imprv. Fund $338.75 410 Conference Center Fund $9,622.48 966 Redevelopment Debt Svc. $25,689.32 550 Lake Mendocino Bond975 Russian River Watershed Assoc $50,079.17 575 Garage $1,843.03 976 Mixing Zone Policy JPA PAYROLL CHECK NUMBERS 77503-77572 DIRECT DEPOSIT NUMBERS 32581-32755 PAYROLL PERIOD 5/20/07-6/2/07 PAYROLL CHECK NUMBERS. 77766-77835 DIRECT DEPOSIT NUMBERS 32756-32955 PAYROLL PERIOD 6/3/07-6/16/07 VOID CHECK NUMBERS: 77675-77680 *VENDOR KIEWIT PACIFIC COMPANY TOTAL DEMAND PAYMENTS-A/P CHECKS $3,731,237.50 TOTAL DEMAND PAYMENTS -WIRE TRANSFERS' $2,044,606.00 TOTAL PAYROLL VENDOR CHECKS $54,071.40 TOTAL PAYROLL CHECKS $121,070.69 TOTAL DIRECT DEPOSIT $454,156.93 TOTAL PAYROLL TAXES (EFTS) $142,153.69 TOTALPAYMENTS CERTIFICATION OF CITY CLERK This register of Payroll and Demand Payments was duly approved by the City Council on APPROVAL OF CITY MANAGER I have examined this Register and approve same. City Manager City Clerk CERTIFICATION OF DIRECTOR OF FINANCE I have audited this Register and approve for accuracy and available funds. Director of Finance $6,547,296.21 ACCOUNTS PAYABLE 06/01/2007 10:42:22 Schedule of Bills Payable FUND RECAP: FUND DESCRIPTION DISBURSEMENTS 100 GENERAL FUND 30,294.48 105 MEASURE S GENERAL FUND 2,208.70 140 PARK DEVELOPMENT FUND 16,014.47 205 SUP.LAW ENFORCE.SVC.FD(SLESF 2,083.33 220 PRO. DIST. kl OPER & MAINT 43.09 333 COMM. DEVELOPMT. BLOCK GRANT 4,054.00 410 CONFERENCE CENTER FUND 1,427.72 575 GARAGE FUND 72.20 600 AIRPORT FUND 741.10 612 CITY/DIST. SEWER FUND 13,694.99 660 SANITARY DISPOSAL SITE FUND - 3.37 678 PUBLIC SAFETY DISPATCH FUND 416.15 695 GOLF FUND 1,648.13 696 PURCHASING FUND 15.13 697 BILLING ENTERPRISE FUND 151.72 699 SPECIAL PROJECTS RESERVE 17,574.99 800 ELECTRIC FUND 12,981.40 606 PUBLIC BENEFITS CHARGES 27,207.85 820 WATER FUND 27,483.62 840 SPECIAL WATER FUND (CAP IMP) 11900.00 900 SPECIAL DEPOSIT TRUST FUND 832.80 940 PAYROLL POSTING FUND 163,898.37 950 GENERAL SERVICE (ACCTS REM 369.54 960 COMMUNITY REDEV. AGENCY FUND 40.85 975 RUSSIAN RIVER WATERSHED ASSC 18,245.43 TOTAL ALL FUNDS 343,403.43 BANK RECAP: BANK NAME DISBURSEMENTS UBOC UNION BANK OF CALIFORNIA 343,403.43 TOTAL ALL BANKS 343,403.43 THE PRECCEDING LIST OF BILLS PAYABLE WAS REVI WED AND APPROV�'D FOR AYMENT. DATE .U. .�..� APPROVED BY .... \................... CITY OF UKIAH GL060S-V06.74 RECAPPAGE CL540R ACCOUNTS PAYABLE CITY OF UKIAH 06/01/2007 10:42:22 Schedule of Bills Payable GL540R-VO6.74 PAGE 1 FOR A/P VENDOR NAME DESCRIPTION AERIS INC NITROGEN OXYGEN AFLAC - FLEX ONE UNREIMBRSED MEDICL AHL/RICHARD STEVEN PV BUYDOWN PROG ALL STATE POLICE EQUIPME FLASHLIGHTS ALPHA ANALYTICAL TESTING SERVICES TESTING SERVICES TESTING SERVICES TESTING SERVICES TESTING SERVICES TESTING SERVICES TESTING SERVICES TESTING SERVICES TESTING SERVICES TESTING SERVICES ANDRADE II/JEFFERY UNIFORM ALLOWANCE ARAMARK SHIRTS & EMBRDY ASHFORD/ALLEN RAY SRV CALL/WCC SAV CALL/WCC AMOUNT ACCOUNT NAME FUND & ACCOUNT CLAIM INVOICE 71.65 SPECIAL SUPPLIES 800.3642.690.000 118.57 SPECIAL SUPPLIES 100.2101.690.000 190.22 1,031.67 *VENDOR TOTAL TELEPHONE 100.2001.220.000 419.09 070370 MEDICAL & DEPENDANT REIM 940.200.728 303 00020 AT&T LONG DISTANCE 25,000.00 PHOTOVOLTAIC RATES/INCEN 806.3765.250.006 672.04 SPECIAL SUPPLIES 100.2090.690.000 LONG DISTANCE 157.00 LAB TESTING SERVICES 612.3580.250.001 157.00 815042245 LAB TESTING SERVICES 612.3580.250.001 00021 LONG DISTANCE 388.00 LAB TESTING SERVICES 612.3580.250.001 157.00 815042245 LAB TESTING SERVICES 612.3580.250.001 00022 LONG DISTANCE 35.00 LAB TESTING SERVICES 612.3580.250.001 157.00 815042245 LAB TESTING SERVICES 612.3580.250.001 00023 LONG DISTANCE 35.00 LAB TESTING SERVICES 612.3580.250.001 155.00 815042245 CONTRACTUAL SERVICES 820.3908.250.000 00024 LONG DISTANCE 155.00 CONTRACTUAL SERVICES 820.3908.250.000 275.00 815042245 CONTRACTUAL SERVICES 820.3908.250.000 00025 LONG DISTANCE 1,671.00 'VENDOR TOTAL 100.1501.220.000 300.00 815042245 UNIFORM ALLOWANCE 100.2001.157.000 00026 LONG DISTANCE 61.85 SPECIAL SUPPLIES 820.3908.690.000 127.50 815042245 EQUIPMENT MAINT & REPAIR 410.6190.302.000 00027 LONG DISTANCE 127.50 EQUIPMENT MAINT & REPAIR 410.6190.302.000 255.00 815042245 *VENDOR TOTAL 303 00028 070316 10090477 070355 10092934 070463 FAX 070462 CUST 67245-1 070234 55319 IN 070356 7040581 070357 7040817 070358 7041015 070359 7050038 070360 7050120 070361 7050146 070362 7050479 070363 7040967 070364 7050184 070365 7050282 070366 REIMBURSEMENT 070367 1402372 070368 1801 070369 1807 POk F/P ID LINE P 303 00001 P 303 00002 P 303 00003 P 303 00004 037455 F 303 00005 P 303 00006 P 303 00007 P 303 00009 P 303 00010 P 303 00011 P 303 00012 P 303 00015 P 303 00008 P 303 00013 P 303 00014 P 303 00016 P 303 00017 P 303 00018 P 303 00019 AT&T LIVESCAN LINE 1,031.67 TELEPHONE 100.2001.220.000 070370 0599445806 P 303 00020 AT&T LONG DISTANCE LONG DISTANCE 0.27 TELEPHONE 100.1001.220.000 070371 815042245 P 303 00021 LONG DISTANCE 1.24 TELEPHONE 100.1101.220.000 070371 815042245 P 303 00022 LONG DISTANCE 4.66 TELEPHONE 100.1201.220.000 070371 815042245 P 303 00023 LONG DISTANCE 3.04 TELEPHONE 100.1301.220.000 070371 815042245 P 303 00024 LONG DISTANCE 0.70 TELEPHONE 100.1401.220.000 070371 815042245 P 303 00025 LONG DISTANCE 1.80 TELEPHONE 100.1501.220.000 070371 815042245 P 303 00026 LONG DISTANCE 3.11 TELEPHONE 100.1601.220.000 070371 815042245 P 303 00027 LONG DISTANCE 2.47 TELEPHONE 100.1905.220.000 070371 815042245 P 303 00028 ACCOUNTS PAYABLE CITY OF UKIAH 06/01/2007 10:42:22 Schedule of Bills Payable GL540R-VO6.74 PAGE 2 FOR A/P VENDOR NAME .. DESCRIPTION AMOUNT ACCOUNT NAME FUND & ACCOUNT CLAIM INVOICE PO$ F/P ID LINE AT&T LONG DISTANCE LONG DISTANCE 1.02 TELEPHONE 100.1965.220.000 070371 815042245 P 303 00029 LONG DISTANCE 26.73 TELEPHONE 100.2001.220.000 070371 815042245 P 303 00030 LONG DISTANCE 6.93 TELEPHONE 100.2101.220.000 070371 815042245 P 303 00031 LONG DISTANCE 1.60 TELEPHONE 100.2201.220.000 070371 815042245 P 303 00032 LONG DISTANCE 3.71 TELEPHONE 100.3001.220.000 070371 815042245 P 303 00033 LONG DISTANCE 0.84 TELEPHONE 100.3110.220.000 070371 815042245 P 303 00034 LONG DISTANCE 0.23 TELEPHONE 100.6001.220.000 070371 815042245 P 303 00035 LONG DISTANCE 2.37 TELEPHONE 100.6110.220.000 070371 815042245 P 303 00036 LONG DISTANCE 7.58 TELEPHONE 100.6150.220.000 070371 815042245 P 303 00037 LONG DISTANCE 34.84 TELEPHONE 410.6190.220.000 070371 815042245 P 303 00038 LONG DISTANCE 3.72 TELEPHONE 575.5801.220.000 070371 815042245 P 303 00039 LONG DISTANCE 4.34 TELEPHONE 600.5001.220.000 070371 815042245 P 303 00040 LONG DISTANCE 1.53 TELEPHONE 612.3505.220.000 070371 815042245 P 303 00041 LONG DISTANCE 0.15 TELEPHONE 612.3580.220.000 070371 815042245 P 303 00042 LONG DISTANCE 3.37 TELEPHONE 660.3401.220.000 070371 815042245 P 303 00043 LONG DISTANCE 13.48 TELEPHONE 678.2040.220.000 070371 815042245 P 303 00044 LONG DISTANCE 2.98 TELEPHONE 695.6120.220.000 070371 815042245 P 303 00045 LONG DISTANCE 3.00 TELEPHONE 696.1390.220.000 070371 815042245 P 303 00046 LONG DISTANCE 5.60 TELEPHONE 697.1305.220.000 070371 815042245 P 303 00047 LONG DISTANCE 38.55 TELEPHONE 800.3733.220.000 070371 815042245 P 303 00048 LONG DISTANCE 2.23 TELEPHONE 820.3901.220.000 070371 815042245 P 303 00049 LONG DISTANCE 1.87 TELEPHONE 820.3908.220.000 070371 815042245 P 303 00050 183.96 'VENDOR TOTAL BARRIGA/TALISHA UTILITY REFUND 85.29 UTILITY CREDIT DAL CLEAR 950.115.101 070477 CUST 65056-4 P 303 00051 BARTHOLF/GAYLENE UNIFORM ALLOWANCE 43.09 UNIFORM ALLOWANCE 220.4601.157.000 070372 REIMBURSEMENT P 303 00052 BERTHIAUME/NATE UTILITY REFUND 27.86 UTILITY CREDIT HAL CLEAR 950.115.101 070478 COST 72645-5 P 303 00053 BIESTER/BENITA ENERGY REBATE 357.68 ENERGY CONSERVATION PROG 806.3765.250.005 070373 CUST 53468-5 P 303 00054 BIG 5 SPORTS THERMO, FANNY PR 32.30 SPECIAL SUPPLIES 820.3960.690.000 070374 99920569 P 303 00055 DOTTLE SHOP/THE LUNCHES 89.33 TRAVEL & CONFERENCE EXPE 100.2101.160.000 070375 54795 P 303 00056 BROWN/HARRY EXAM CLASS -D HUNT 300.00 CONFERENCE & TRAVEL 820.3948.160.000 070464 NONE P 303 00057 EXAM CLASS -B JONES 300.00 CONFERENCE & TRAVEL 820.3948.160.000 070464 NONE P 303 00058 600.00 'VENDOR TOTAL ACCOUNTS PAYABLE CITY OF UKIAH 06/01/2007 10:42:22 Schedule of Bills Payable GL540R-V06.74 PAGE 3 FOR A/P VENDOR NAME DESCRIPTION AMOUNT ACCOUNT NAME FUND & ACCOUNT CLAIM INVOICE PO$ F/P ID LINE BURCK/ANN TRAVL 4/12/7 194.13 TRAVEL & CONFERENCE EXPE 820.3901.160.000 070376 REIMBURSEMENT P 303 00059 BURKE/KATIE E CLASS/CARDIO 1,112.00 CONTRACTUAL SERVICES 100.6120.250.000 070378 INSTRUCTOR P 303 00060 BURTON'S FIRE APPARATUS GAUGE 92.95 FIRE APPARATUS 100.2101.303.001 070235 38528 P 303 00061 BUSHBY SHARPENING INC/P. SHARPEN HAND SAWS 40.00 WTR SYSTM REPAIR MATERIA 820.3948.690.002 070377 559070 P 303 00062 CALIFORNIA PUBLIC EMPLOY JUN07 HEALTH INSUR 15,540.07 PR DEDUCT-PERS INSURANCE 940.200.729 070465 H2007060485000 P 303 00063 JUN07 HEALTH INSUR 36,250.13 CITY CONTRIBUTION-INSURA 940.205.602 070465 H2007060485000 P 303 00064 JUN07 HEALTH INSUR 39.06 PERS ADMIN EXPENSE 940.200.735 070465 H2007060485000 P 303 00065 JUN07 HEALTH INSUR 537.87 PERS ADMIN EXPENSE 940.200.735 070465 H2007060485000 P 303 00066 52,367.13 'VENDOR TOTAL CENTURY 21 -LES RYAN REAL UTILITY REFUND 14.88 UTILITY CREDIT HAL CLEAR 950.115.101 070479 CUST 73959-9 P 303 00067 COLLEGE OF THE REDWOODS REGIST FEE -11 OFFCRS 110.00 TRAVEL & CONFERENCE EXPE 100.2080.160.000 070379 C/R 151 P 303 00068 CONSOLIDATED ELECTRICAL SCREWDRIVER SET 25.83 SPECIAL SUPPLIES 410.6190.690.000 070317 8821-465969 P 303 00069 DIST USE TAX 0.12CR DISTRICT USE TAX LIABILI 900.205.237 070317 8821-465969 P 303 00070 25.71 'VENDOR TOTAL CORIPPO/JOHN CSTI ADV FEES 30.00 TRAINING 100.2190.160.001 070381 REIMBURSEMENT P 303 00071 CORRPRO COMPANIES INC ANNUAL SRV CALL 470.00 CONTRACTUAL SERVICES 820.3908.250.000 070380 51080417 P 303 00072 CRAWFORD/STEVEN C. SIGNS/WATER CONSERV 161.63 SPECIAL SUPPLIES 100.6001.690.000 070236 20071444 P 303 00074 REDO GOLF FEES SIGN 80.81 SPECIAL SUPPLIES 695.6120.690.000 070318 20071453 P 303 00075 BANNERS/CONSER WATER 431.00 PUBLIC EDUC BROCHURES 820.3901.690.002 070319 20071438 P 303 00073 673.44 *VENDOR TOTAL CROSBY/CAROL ENERGY REBATE 144.00 ENERGY CONSERVATION PROG 806.3765.250.005 070382 COST 56285-0 P 303 00076 DELL MARKETING L.P. D820 PC TECH LAPTOP 3,020.28 SPECIAL SUPPLIES 100.1965.690.000 070383 V32612743 037450 P 303 00082 GRAPHICS CARD 145.63 SPECIAL SUPPLIES 100.1965.690.000 070384 V28500677 037450 P 303 00078 ACCOUNTS PAYABLE CITY OF UKIAH 06/01/2007 10:42:22 Schedule of Bills Payable GL540R-V06.74 PAGE 4 FOR A/P VENDOR NAME , DESCRIPTION DELL MARKETING L.P. DELL 620 LATITUDE GRAPHICS CARD DELL D620 LAPTOP SOUND BAR GRAPHICS CARD DEPARTMENT OF JUSTICE GANG CONF/WYATT GANG CONF/BAARTS GANG CONF/STARK GANG CONE/GUZMAN AMOUNT ACCOUNT NAME FUND & ACCOUNT CLAIM INVOICE POM F/P ID LINE 1,945.27 SPECIAL SUPPLIES 800.3733.690.000 CELL 070385 V33314487 037450 P 303 00083 154.19 SPECIAL SUPPLIES 800.3733.690.000 201290994 P 303 070386 V30003430 037450 P 303 00080 2,076.92 100.2101.220.000 EQUIPMENT MAINT & REPAIR 820.3901.302.000 070391 201290994 070387 V32602705 037450 P 303 00081 21.54 EQUIPMENT MAINT & REPAIR 820.3901.302.000 070388 V28079297 037450 P 303 00077 171.33 5/15/7 EQUIPMENT MAINT & REPAIR 820.3901.302.000 TELEPHONE 960.5601.220.000 070389 V28500979 037450 P 303 00079 7,535.16 CELL `VENDOR TOTAL 5/15/7 93.95 TELEPHONE 800.3733.220.000 070392 201289333 250.00 303 TRAVEL & CONFERENCE EXPE 105.2001.160.000 PHONES 5/15/7 59.29 070390 REGIST 612.3580.220.000 P 303 00084 250.00 201289333 TRAVEL & CONFERENCE EXPE 105.2001.160.000 00090 CELL PHONES 070390 REGIST P 303 00085 250.00 TRAVEL & CONFERENCE EXPE 105.2001.160.000 P 303 00091 070390 REGIST 5/15/7 P 303 00086 250.00 TRAVEL & CONFERENCE EXPE 105.2001.160.000 070392 201289333 P 070390 REGIST CELL P 303 00087 1,000.00 TELEPHONE *VENDOR TOTAL 070392 201289333 P 303 00093 CELL PHONES EDGE WIRELESS LLC CELL PHONES 5/15/7 8.76 TELEPHONE 100.6110.220.000 070391 201290994 P 303 00123 CELL PHONES 5/15/7 0.50 TELEPHONE 100.2101.220.000 070391 201290994 P 303 00124 CELL PHONES 5/15/7 1.00 MAJOR CRIMES INVESTIGATI 100.2001.500.002 070391 201290994 P 303 00125 CELL PHONES 5/15/7 25.85 TELEPHONE 960.5601.220.000 070392 201289333 P 303 00088 CELL PHONES 5/15/7 93.95 TELEPHONE 800.3733.220.000 070392 201289333 P 303 00089 CELL PHONES 5/15/7 59.29 TELEPHONE 612.3580.220.000 070392 201289333 P 303 00090 CELL PHONES 5/15/7 126.34 TELEPHONE 100.2101.220.000 070392 201289333 P 303 00091 CELL PHONES 5/15/7 19.76 TELEPHONE 612.3505.220.000 070392 201289333 P 303 00092 CELL PHONES 5/15/7 19.76 TELEPHONE 820.3901.220.000 070392 201289333 P 303 00093 CELL PHONES 5/15/7 9.39 TELEPHONE 600.5001.220.000 070392 201289333 P 303 00094 CELL PHONES 5/15/7 8.15 TELEPHONE 100.6001.220.000 070392 201289333 P 303 00095 CELL PHONES 5/15/7 82.76 TELEPHONE 100.6150.220.000 070392 201289333 P 303 00096 CELL PHONES 5/15/7 8.25 TELEPHONE 100.1201.220.000 070392 201289333 P 303 00097 CELL PHONES 5/15/7 19.76 TELEPHONE 100.3001.220.000 070392 201289333 P 303 00098 CELL PHONES 5/15/7 19.76 TELEPHONE 100.6130.220.000 070392 201289333 P 303 00099 CELL PHONES 5/15/7 42.36 TELEPHONE 100.6110.220.000 070392 201289333 P 303 00100 CELL PHONES 5/15/7 178.73 TELEPHONE 100.2001.220.000 070392 201289333 P 303 00101 CELL PHONES 5/15/7 2.06 TELEPHONE 410.6190.220.000 070392 201289333 P 303 00102 CELL PHONES 5/15/7 2.06 TELEPHONE 100.1915.220.000 070392 201289333 P 303 00103 CELL PHONES 5/15/7 52.49 TELEPHONE 100.1965.220.000 070392 201289333 P 303 00104 CELL PHONES 5/15/7 31.05 TELEPHONE 800.3733.220.000 070393 201289783 P 303 00105 CELL PHONES 5/15/7 85.46 TELEPHONE 612.3505.220.000 070393 201289783 P 303 00106 CELL PHONES 5/15/7 70.59 TELEPHONE 820.3901.220.000 070393 201289783 P 303 00107 CELL PHONES 5/15/7 6.62CR TELEPHONE 600.5001.220.000 070393 201289783 P 303 00108 CELL PHONES 5/15/7 58.29 TELEPHONE 100.6001.220.000 070393 201289783 P 303 00109 CELL PHONES 5/15/7 62.51 TELEPHONE 612.3580.220.000 070393 201289783 P 303 00110 CELL PHONES 5/15/7 92.37 TELEPHONE 100.6110.220.000 070393 201289783 P 303 00111 CELL PHONES 5/15/7 14.86 TELEPHONE 100.2201.220.000 070393 201289783 P 303 00112 CELL PHONES 5/15/7 29.73 TELEPHONE 820.3908.220.000 070393 201289783 P 303 00113 CELL PHONES 5/15/7 34.20 TELEPHONE 100.3110.220.000 070393 201289783 P 303 00114 CELL PHONES 5/15/7 25.74 TELEPHONE 695.6120.220.000 070393 201289783 P 303 00115 CELL PHONES 5/15/7 46.32 TELEPHONE 100.1965.220.000 070393 201289783 P 303 00116 CELL PHONES 5/15/7 593.04 TELEPHONE 100.2001.220.000 070393 201289783 P 303 00117 CELL PHONES 5/15/7 7.25 TELEPHONE 100.2101.220.000 070393 201289783 P 303 00118 ACCOUNTS PAYABLE CITY OF UKIAH 06/01/2007 10:42:22 Schedule of B111S Payable GL540R-V06.74 PAGE 5 FOR A/P VENDOR NAME DESCRIPTION AMOUNT ACCOUNT NAME FUND & ACCOUNT CLAIM INVOICE POR F/P ID LINE EDGE WIRELESS LLC CELL PHONES 5/15/7 24.23 TELEPHONE 100.1915.220.000 070393 201289783 P 303 00119 CELL PHONES 5/15/7 14.86 TELEPHONE 678.2040.220.000 070393 201269783 P 303 00120 CELL PHONES 5/15/7 21.12 TELEPHONE 697.1305.220.000 070393 201289783 P 303 00121 CELL PHONES 5/15/7 9.68 TELEPHONE 100.6005.220.000 070393 201289783 P 303 00122 1,995.66 'VENDOR TOTAL ENGELMAN/JEANNE ENERGY REBATE 350.00 ENERGY CONSERVATION PROS 806.3765.250.005 070394 CUST 16301-4 P 303 00126 FERGUSON/ARIANNA FACILTY DEPOSIT 200.00 SUN HOUSE MEETING RENTAL 100.0700.530.003 070395 REFUND P 303 00127 FERRANTI CONSTRUCTION IN WIRING/SOFTBALL FIELD 10,589.00 SKATE PARK DEVEL 140.6050.800.005 070396 5821 037461 P 303 00134 CORRECT ACCT CODE 10,589.00CR SKATE PARK DEVEL 140.6050.800.005 070396 5821 P 303 00135 WIRING/SOFTBALL FED 10,589.00 SOFTBALL COMPLEX REHAB P 140.6050.800.004 070396 5821 P 303 00136 ADDL CHARGES 1,860.00 SKATE PARK DEVEL 140.6050.800.005 070397 5819 037461 P 303 00128 CORRECT ACCT CODE 1,860.00CR SKATE PARK DEVEL 140.6050.800.005 070397 5819 P 303 00129 ADDL CHARGES 11860.00 SOFTBALL COMPLEX REHAB P 140.6050.800.004 070397 5819 P 303 00130 SOFTBALL LIGHTING 2,452.00 SKATE PARK DEVEL 140.6050.800.005 070398 5820 037461 F 303 00131 CORRECT ACCT CODE 2,452.000R SKATE PARK DEVEL 140.6050.800.005 070398 5820 P 303 00132 SOFTBALL LIGHTING 2,452.00 SOFTBALL COMPLEX REHAB P 140.6050.800.004 070398 5820 P 303 00133 14,901.00 'VENDOR TOTAL FISHER & HALL URBAN DESI CONSULT/SMARTCODE 17,574.99 PLANG PROJECTS MISC 699.1501.800.000 070320 567 037035 P 303 00137 FOOD EQUIPMENT REPAIR SR SERVICE AUTOCLAVE 339.50 MISC SUPPL/EQUIP OFFICE/ 612.3580.690.001 070321 10200 P 303 00138 GOV CONNECTION INC POCKET PC 385.30 SPECIAL SUPPLIES 100.1501.690.000 070237 41107053 P 303 00139 GRANITE CONSTRUCTION COM ROCK/SAND/ASPHALT 87.11 SPECIAL SUPPLIES 612.3510.690.000 070399 95490 P 303 00142 ROCK/SAND/ASPHALT 87.11 WTR SYSTM REPAIR MATERIA 820.3948.690.002 070399 95490 P 303 00143 ROCK/SAND/ASPHALT 125.21 SPECIAL SUPPLIES 612.3510.690.000 070400 95489 P 303 00140 ROCK/SAND/ASPHALT 125.20 WTR SYSTM REPAIR MATERIA 820.3948.690.002 070400 95489 P 303 00141 ROCK/SAND/ASPHALT 28.28 SPECIAL SUPPLIES 820.3850.690.000 070401 95711 P 303 00144 ROCK/SAND/ASPHALT 581.05 WTR SYSTM REPAIR MATERIA 820.3948.690.002 070402 95761 P 303 00146 ROCK/SAND/ASPHALT 222.77 CONCRETE/SUPPLIES 100.3110.690.004 070403 95760 P 303 00145 ROCK/SAND/ASPHALT 87.02 WTR SYSTM REPAIR MATERIA 820.3948.690.002 070404 95819 P 303 00148 ROCK/SAND/ASPHALT 87.01 SPECIAL SUPPLIES 612.3510.690.000 070404 95819 P 303 00149 ROCK/SAPID/ASPHALT 958.22 AGGREGATE BASE 100.3110.690.002 070405 95818 P 303 00147 ROCK/SAPID/ASPHALT 137.58 SPECIAL SUPPLIES 612.3510.690.000 070406 95922 P 303 00150 ROCK/SAND/ASPHALT 137.57 SPECIAL SUPPLIES 820.3850.690.000 070406 95922 P 303 00151 ROCK/SAND/ASPHALT 168.84 WTR SYSTM REPAIR MATERIA 820.3948.690.002 070407 95923 P 303 00152 ACCOUNTS PAYABLE CITY OF UKIAH 06/01/2007 10:42:22 Schedule of Bills Payable GL540R-VO6.74 PAGE 6 FOR A/P VENDOR NAME DESCRIPTION AMOUNT ACCOUNT NAME FUND & ACCOUNT CLAIM INVOICE PON F/P ID LINE GRANITE CONSTRUCTION COM ROCK/SAND/ASPHALT 837.33 SPECIAL SUPPLIES 612.3510.690.000 070408 95989 P 303 00155 ROCK/SAND/ASPHALT 86.51 SPECIAL SUPPLIES 612.3510.690.000 070409 95988 P 303 00153 ROCK/SAND/ASPHALT 86.51 SPECIAL SUPPLIES 820.3850.690.000 070409 95988 P 303 00154 3,843.32 *VENDOR TOTAL GREATER UKIAH SENIOR ENERGY REBATE 150.00 ENERGY CONSERVATION PROG 806.3765.250.005 070410 CUST 17070-4 P 303 00156 HARRIS/MELODY TRAVL 5/16-5/18/7 70.00 TRAVEL & CONFERENCE EXPE 100.1601.160.000 070412 REIMBURSEMENT P 303 00157 HD SUPPLY UTILITIES LTD DIE INSERTS 81.36 SMALL TOOLS 800.3728.440.000 070238 40035152-00 P 303 00159 600A REDUCE PLUG 471.41 INVENTORY PURCHASES 800.131.002 070239 40035698-01 037425 P 303 00160 600A CONN PLUG 1,958.90 INVENTORY - PURCHASES 800.131.002 070239 40035698-01 037425 P 303 00161 GLOVES 80.70 SMALL TOOLS 800.3728.440.000 070411 40031619-01 P 303 00158 2,592.37 *VENDOR TOTAL IBEW, LOCAL 1245 MAY07 UNION DUES 597.00 P/R DEDUCT.-UNION DUES 940.200.709 070466 NONE P 303 00162 LAB SAFETY SUPPLY INC SAFETY GLASSES 6.47 SPECIAL SUPPLIES 612.3580.690.000 070322 1009616079 P 303 00163 STATE USE TAX 0.44CR STATE USE TAX LIABILITY 900..205.013 070322 1009616079 P 303 00164 DIST USE TAX 0.03CR DISTRICT USE TAX LIABILI 900.205.237 070322 1009616079 P 303 00165 6.00 'VENDOR TOTAL LIFE ASSIST EMS SUPPLIES 150.85 SPECIAL SUPPLIES 100.2101.690.000 070240 440406 P 303 00168 DIST USE TAX 0.70CR DISTRICT USE TAX LIABILI 900.205.237 070240 440406 P 303 00169 EMS SUPPLIES 303.97 SPECIAL SUPPLIES 100.2101.690.000 070241 440016 P 303 00166 DIST USE TAX 0.86CR DISTRICT USE TAX LIABILI 900.205.237 070241 440016 P 303 00167 453.26 'VENDOR TOTAL LYLY/TODD RADIATOR REPAIR 127.50 GARAGE PARTS/SUPPLIES & 100.3110.303.004 070413 23895 P 303 00170 MARKELL INC SAFETY EQUIP-MORSE 995.61 EMPLOYEE LOANS RECEIVABL 100.116.003 070415 LOAN P 303 00171 SAFETY EQUIP-KEPLGR 995.61 EMPLOYEE LOANS RECEIVAHL 100.116.003 070416 LOAN P 303 00172 SAFETY EQUIP-LUNCEFD 995.61 EMPLOYEE LOANS RECEIVABL 100.116.003 070417 LOAN P 303 00173 2,986.83 'VENDOR TOTAL MCMASTER-CARR SUPPLY CO HAND TRUCK 119.60 EQUIPMENT MAINT & REPAIR 100.1915.302.000 070242 64536970 P 303 00174 DIST USE TAX 0.55CR DISTRICT USE TAX LIABILI 900.205.237 070242 64536970 P 303 00175 119.05 'VENDOR TOTAL ACCOUNTS PAYABLE CITY OF UKIAH 06/01/2007 10:42:22 Schedule of Bills Payable GL540R-V06.74 PAGE 7 FOR A/P VENDOR NAME DESCRIPTION AMOUNT ACCOUNT NAME FUND & ACCOUNT CLAIM INVOICE PO# F/P ID LINE MEDTRONIC PHYSIO -CONTROL CHART PAPER 191.70 SPECIAL SUPPLIES 100.2101.690.000 070323 PH185273 P 303 00176 MILANI/TROY D SRV CALL/DOOR SPRING 100.00 CIVIC CENTER M & R 100.1915.301.000 070414 2897 P 303 00177 MUNICIPAL MAINTENANCE EQ PARTS 99.70 GARAGE PARTS 612.3510.303.004 070324 42250 -IN P 303 00178 NATIONAL GROUND WATER AS MBR DUES -A BURCK 140.00 MEMBERSHIPS & MEETINGS 820.3901.262.000 070467 APPLICATION P 303 00179 NATIONAL TRUST FOR ANNUAL MBRSHIP 15.00 MEMBERSHIPS & MEETINGS 960.5601.262.000 070468 56194939 P 303 00180 NORTH CAL WOOD PRODUCTS REDWOOD FENCE POSTS 452.55 SPECIAL SUPPLIES 100.6001.690.000 070418 29941 P 303 00181 NORTH COAST ENERGY SERVI SRVS-ENRGY REBATES 416.67 ENERGY CONSERVATION PROG 806.3765.250.005 070419 CONTRACT P 303 00182 OFFICE MAX CLEAR COVERS 61.09 SPECIAL SUPPLIES 100.1905.690.000 070243 659613 P 303 00183 OPERATING ENGINEERS UNIO MAY07 UNION DUES 315.00 P/R DEDUCT. -UNION DUES 940.200.709 070469 0705-1 P 303 00184 PHILLIPS GROUP/THE BLDG INSPECTR SRVS 570.00 CONTRACTUAL SERVICES 100.2201.250.000 070325 7224 037308 P 303 00185 PINPOINT PRODUCTS IRON/STEEL LOCATOR 856.61 ELECT EQUIP 612.3580.302.004 070326 22350 037418 F 303 00186 FREIGHT 15.95 ELECT EQUIP 612.3580.302.004 070326 22350 037418 F 303 00187 DIST USE TAX 3.97CR DISTRICT USE TAX LIABILI 900.205.237 070326 22350 P 303 00188 868.59 'VENDOR TOTAL PIONEER AMERICAS LLC BULK CHLORINE 4,286.35 CHEMICAL SUPPLIES 612.3580.520.000 070245 55-38799102 P 303 00189 PLATT ELECTRIC SUPPLY STRUT 48.49 WTR TREATMT PARTS/MATERI 820.3908.302.001 070244 1233433 P 303 00191 ELECTRICAL SUPPL 5.04 SPECIAL SUPPLIES 800.3650.690.000 070327 1229589 P 303 00190 BATTERIES 50.66 BLDG MAINT & REPAIRS 820.3908.301.000 070328 1276978 P 303 00192 RAIL 12.93 ELEC & PLUMBING MATERIAL 820.3908.690.001 070420 1338371 P 303 00193 117.12 *VENDOR TOTAL PLOWSHARES CDBG DRAW DOWN 4,054.00 CONSTRUCTION 333.4721.250.000 070421 REQUEST #4 P 303 00194 ACCOUNTS PAYABLE CITY OF UKIAH 06/01/2007 10:42:22 Schedule of Bills Payable GL540R-V06.74 PAGE 8 FOR A/P VENDOR NAME DESCRIPTION AMOUNT ACCOUNT NAME FUND & ACCOUNT CLAIM INVOICE PO# F/P ID LINE PRICE/CHUCK OR GAIL UTILITY REFUND 150.81 UTILITY CREDIT BAL CLEAR 950.115.101 070480 COST 13693-7 P 303 00195 PRINTING PLUS BUSINESS CARDS 5.78 SPECIAL SUPPLIES 100.1201.690.000 070422 8106 P 303 00196 BUSINESS CARDS 5.78 SPECIAL SUPPLIES 100.1601.690.000 070422 8106 P 303 00197 BUSINESS CARDS 11.56 SPECIAL SUPPLIES 100.3110.690.000 070422 8106 P 303 00198 BUSINESS CARDS 23.10 SPECIAL SUPPLIES 612.3580.690.000 070422 8106 P 303 00199 46.22 "VENDOR TOTAL PROKOP/BORIS ELEC RATE STUDY 4,400.00 CONTRACTUAL SERVICES 800.3733.250.000 070429 25001 037502 P 303 00200 PUBLIC EMPLOYEES RETIREMENT -5/25/7 918.36 P/R DEDUCT--P-E.R.S. 940.200.703 070470 RETIREMENT P 303 00201 RETIREMENT -5/25/7 25,208.28 P/R DEDUCT--P-E.R.S. 940.200.703 070470 RETIREMENT P 303 00202 RETIREMENT -5/25/7 6,582.08 CITY CONTRIBUTION-P.E.R. 940.205.603 070470 RETIREMENT P 303 00203 RETIREMENT -5/25/7 29,474.19 CITY CONTRIBUTION-P.E.R. 940.205.603 070470 RETIREMENT P 303 00204 RETIREMENT -5/25/7 6,843.50 CITY CONTRIBUTION-P.E.R. 940.205.603 070470 RETIREMENT P 303 00205 RETIREMENT -5/25/7 11,981.04 CITY CONTRIBUTION-P.E.R. 940.205.603 070470 RETIREMENT P 303 00206 RETIREMENT -5/25/7 168.33 P/R DEDUCT.-SURV. BENEFI 940.200.704 070470 RETIREMENT P 303 00207 RETIREMENT -5/25/7 21,204.98 PERS PPD 8.223% RETIRE C 940.200.732 070470 RETIREMENT P 303 00208 RETIREMENT -5/25/7 7,819.39 PERS 6% RETIRE CONT - SA 940.200.733 070470 RETIREMENT P 303 00209 110,200.15 `VENDOR TOTAL REDWOOD COAST PETROLEUM CARDLCK 5/1-5/15/7 2,943.01 FUELS & LUBRICANTS 100.2001.450.000 070424 A/R #6909 P 303 00210 CARDLCK 5/1-5/15/7 686.30 FUELS & LUBRICANTS 100.2101.450.000 070424 A/R #6909 P 303 00211 CARDLCK 5/1-5/15/7 979.02 FUELS & LUBRICANTS 800.3765.450.000 070424 A/R #6909 P 303 00212 CARDLCK 5/1-5/15/7 814.24 FUELS & LUBRICANTS 100.3110.450.000 070424 A/R #6909 P 303 00213 CARDLCK 5/1-5/15/7 287.14 FUELS & LUBRICANTS 100.3110.450.000 070424 A/R #6909 P 303 00214 CARDLCK 5/1-5/15/7 206.60 FUELS & LUBRICANTS 100.1915.450.000 070424 A/R #6909 P 303 00215 CARDLCK 5/1-5/15/7 104.01 FUELS & LUBRICANTS 100.2080.450.000 070424 A/R #6909 P 303 00216 CARDLCK 5/1-5/15/7 37.75 FUELS & LUBRICANTS 100.3001.450.000 070424 A/R #6909 P 303 00217 CARDLCK 5/1-5/15/7 47.15 FUELS & LUBRICANTS 612.3510.450.000 070424 A/R #6909 - P 303 00218 CARDLCK 5/1-5/15/7 57.22 FUELS & LUBRICANTS 600.5001.450.000 070424 A/R #6909 P 303 00219 CARDLCK 5/1-5/15/7 758.97 FUELS & LUBRICANTS 100.6001.450.000 070424 A/R #6909 P 303 00220 CARDLCK 5/1-5/15/7 662.61 FUELS & LUBRICANTS 695.6120.450.000 070424 A/R #6909 P 303 00221 CARDLCK 5/1-5/15/7 47.79 FUELS & LUBRICANTS 612.3510.450.000 070424 A/R #6909 P 303 00222 CARDLCK 5/1-5/15/7 105.60 LUBRICANTS 612.3580.450.000 070424 A/R #6909 P 303 00223 CARDLCK 5/1-5/15/7 185.41 FUELS & LUBRICANTS 820.3908.450.000 070424 A/R #6909 P 303 00224 CARDLCK 5/1-5/15/7 106.63 FUELS & LUBRICANTS 100.6005.450.000 070424 A/R #6909 P 303 00225 8,029.45 `VENDOR TOTAL REDWOOD EMPIRE OFFICIALS UMPIRES/SCRKEEPERS 840.00 SPORTS SPECIAL EVENTS 900.205.213 070425 158 P 303 00227 UMPIRES/SCRKEEPERS 144.00 CONTRACTUAL SERVICES 100.6116.250.000 070426 157 P 303 00226 984.00 "VENDOR TOTAL ACCOUNTS PAYABLE CITY OF UKIAH 06/01/2007 10:42:22 Schedule of Bills Payable GL540R-V06.74 PAGE 9 FOR A/P VENDOR NAME DESCRIPTION AMOUNT ACCOUNT NAME FUND & ACCOUNT CLAIM INVOICE PO# F/P ID LINE RMC WATER ENVIRONMENT APR07/RRWA EXEC DIR 3,880.22 GENERAL ADMIN 975.4750.252.101 070427 6028M P 303 00228 APR07/RRWA EXEC DIR 3,677.50 TECHNICAL COMMITTEES 975.4750.252.102 070427 6028M P 303 00229 APR07/RRWA EXEC DIR 943.25 OUTREACH STRATEGY 975.4750.252.201 070427 6028M P 303 00230 APR07/RRWA EXEC DIR 485.00 MEDIA RELATIONS 975.4750.252.202 070427 6028M P 303 00231 APR07/RRWA EXEC DIR 5,847.75 FORUM/COLLECTIVE COMMENT 975.4750.252.203 070427 6028M P 303 00232 APR07/RRWA EXEC DIR 2,185.46 MERCURY/POLLUTION 975.4750.252.204 070427 6028M P 303 00233 APR07/RRWA EXEC DIR 38.75 IRWMP 975.4750.252.205 070427 6028M P 303 00234 APR07/RRWA EXEC DIR 387.50 RESIDENTIAL FATS OILS GR 975.4750.252.304 07.0427 6028M P 303 00235 APR07/RRWA EXEC DIR 600.00 STORMWATER TRAINING FROG 975.4750.252.306 070427 6028M P 303 00236 18,245.43 *VENDOR TOTAL RUSSIAN RIVER FLOOD CNTR 800 ACRE FT WATER 18,400.00 RSSN RVR FLD CNTRL WTR P 820.3901.213.000 070428 2112 P 303 00237 SAFEWAY INC FOOD/BEVERAGES 67.56 SPECIAL SUPPLIES 100.1201.690.000 070430 70438 P 303 00238 FOOD/BEVERAGES 87.43 SPECIAL SUPPLIES 100.1301.690.000 070430 70438 P 303 00239 FOOD/BEVERAGES 20.50 INTERVIEW SUPPLIES 100.1601.690.003 070430 70438 P 303 00240 FOOD/BEVERAGES 64.33 SPECIAL SUPPLIES 100.6110.690.000 070430 70438 P 303 00241 FOOD/BEVERAGES 72.48 SPECIAL SUPPLIES 100.6150.690.000 070430 70438 P 303 00242 FOOD/BEVERAGES 145.36 FOOD & BEVERAGE FOR CLIP 410.6190.690.002 070430 70438 P 303 00243 FOOD/BEVERAGES 21.55 MISC COSTS BILLED TO CLI 410.6190.690.004 070430 70438 P 303 00244 FOOD/BEVERAGES 22.04 MISC SUPPL/EQUIP OFFICE/ 612.3580.690.001 070430 70438 P 303 00245 501.25 `VENDOR TOTAL SAN JOSE STATE UNIVERSIT TUITION -G STARK 374.00 TRAVEL & CONFERENCE EXPE 105.2001.160.000 070471 53503192006004 P 303 00246 SANTOS/RENS C UTILITY REFUND 30.15 UTILITY CREDIT HAL CLEAR 950.115.101 070481 COST 73416-0 P 303 00247 SAUNDERS/LAURENCE UTILITY REFUND 6.46 UTILITY CREDIT SAL CLEAR 950.115.101 070482 COST 61232-5 P 303 00248 SHIELDS/AIMEE L MAY07 TRANSCRIPTN 2,083.33 CONTRACTUAL SERVICES 205.2001.250.000 070472 CONTRACT P 303 00249 SMITH/PAUL LICENCE REWEWAL 155.00 TRAVEL & CONFERENCE EXPE 820.3901.160.000 070431 REIMBURSEMENT P 303 00250 SPORTS SUPPLY GROUP INC FENCE CROWN 930.90 SOFTBALL COMPLEX REHAB P 140.6050.800.004 070329 92300868 037419 F 303 00251 APPLICATION TOOL 41.20 SOFTBALL COMPLEX REHAB P 140.6050.800.004 070329 92300868 037419 F 303 00252 ZIP TIES 141.37 SOFTBALL COMPLEX REHAB P 140.6050.800.004 070329 92300868 037419 F 303 00253 1,113.47 *VENDOR TOTAL STAPLES OFFICE SUPPLIES 107.74 SPECIAL SUPPLIES 100.1301.690.000 070432 60111-1371137 P 303 00254 OFFICE SUPPLIES 214.41 SPECIAL SUPPLIES 100.1905.690.000 070432 60111-1371137 P 303 00255 ACCOUNTS PAYABLE CITY OF UKIAH 06/01/2007 10:42:22 Schedule of Bills Payable GL540R-VO6.74 PAGE 10 FOR A/P VENDOR NAME DESCRIPTION STAPLES OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES STARK/GLENN TRAVL ADV 6/11-6/15/7 T & B SPORTS COLD PACKS TGIF PRINTER REPAIR BURSTER REPAIR TOTAL WASTE SYSTEMS INC APR07 BIOSOLIDS ADDL DEC06 BIOSOLIDS TURF STAR INC CAP ASM HYD MOTOR UKIAH FIREFIGHTERS ASSOC ANNUAL PROG BUDGET UKIAH OXYGEN FIRE EXT SRV FIRE EXT SRV AMOUNT ACCOUNT NAME FUND & ACCOUNT 43.08 SPECIAL SUPPLIES 100.1965.690.000 443.31 VEHICLE REPAIR & MAINTEN 12.50 POSTAGE 100.2101.411.000 489.83 'VENDOR TOTAL 37.69 SUPPLIES 100.3301.690.000 2,575.00 VOLUNTEER PROGRAM 82.12 SPECIAL SUPPLIES 100.6110.690.000 15.50 CIVIC CENTER M & R 135.74 EQUIPMENT MAINT & REPAIR 410.6190.302.000 37.02 EQUIPMENT PARTS 147.06 EQUIPMENT MAINT & REPAIR 600.5001.302.000 381.55 SPECIAL SUPPLIES 600.5001.690.000 220.55 SPECIAL SUPPLIES 612.3510.690.000 387.81 SPECIAL SUPPLIES 678.2040.690.000 26.88 SPECIAL SUPPLIES 695.6120.690.000 12.13 POSTAGE 696.1390.411.000 92.94 SPECIAL SUPPLIES 800.3646.690.000 24.77 SPECIAL SUPPLIES 800.3733.690.000 22.62 SAFETY & TRAINING MATERS 820.3901.690.001 24.34 PUBLIC EDUC BROCHURES 820.3901.690.002 62.78 ERIS SOFTWARE MAINTENANC 820.3901.690.003 517.18 BLDG MAINT & REPAIRS 820.3908.301.000 145.36 SPECIAL SUPPLIES 820.3908.690.000 125.76 WTR SYSTM REPAIR MATERIA 820.3948.690.002 150.84 SPECIAL SUPPLIES 820.3960.690.000 2,975.85 *VENDOR TOTAL 834.70 TRAVEL & CONFERENCE EXPE 105.2001.160.000 54.31 SUPPLIES 100.6112.690.000 125.00 EQUIPMENT MAINT & REPAIR 697.1305.302.000 2,215.62 BIO -SOLIDS DISPOSAL FEES 612.3580.250.008 1,357.95 BIO -SOLIDS DISPOSAL FEES 612.3580.250.008 3,573.57 *VENDOR TOTAL 46.52 SPECIAL SUPPLIES 695.6120.690.000 443.31 VEHICLE REPAIR & MAINTEN 695.6120.303.000 489.83 'VENDOR TOTAL 2,575.00 VOLUNTEER PROGRAM 100.2190.690.001 15.50 CIVIC CENTER M & R 100.1915.301.000 37.02 EQUIPMENT PARTS 575.5801.431.000 CLAIM INVOICE 070432 60111-1371137 070432 60111-1371137 070432 60111-1371137 070432 60111-1371137 070432 60111-1371137 070432 60111-1371137 070432 60111-1371137 070432 60111-1371137 070432 60111-1371137 070432 60111-1371137 070432 60111-1371137 070432 60111-1371137 070432 60111-1371137 070432 60111-1371137 070432 60111-1371137 070432 60111-1371137 070432 60111-1371137 070432 60111-1371137 070432 60111-1371137 070432 60111-1371137 070473 ADVANCE 070246 15779 070433 395 070434 130115 070435 130116 070247 6515369-00 070436 6516527-00 070474 BUDGET 070438 CH319910 070439 319904 PO# F/P ID LINE P 303 00256 P 303 00257 P 303 00258 P 303 00259 P 303 00260 P 303 00261 P 303 00262 P 303 00263 P 303 00264 P 303 00265 P 303 00266 P 303 00267 P 303 00268 P 303 00269 P 303 00270 P 303 00271 P 303 00272 P 303 00273 P 303 00274 P 303 00275 P 303 00276 P 303 00277 P 303 00278 P 303 00279 P 303 00280 P 303 00281 P 303 00282 P 303 00283 P 303 00284 P 303 00285 ACCOUNTS PAYABLE CITY OF UKIAH 06/01./2007 10:42:22 Schedule of BillS Payable CL540R-VO6.74 PAGE 11 FOR A/P VENDOR NAME DESCRIPTION UKIAH OXYGEN FIRE EXT SRV UKIAH PAPER SUPPLY JANITORIAL SUPPL JANITORIAL SUPPL JANITORIAL SUPPL JANITORIAL SUPPL JANITORIAL SUPPL JANITORIAL SUPPL JANITORIAL SUPPL JANITORIAL SUPPL JANITORIAL SUPPL JANITORIAL SUPPL JANITORIAL SUPPL JANITORIAL SUPPL JANITORIAL SUPPL JANITORIAL SUPPL JANITORIAL SUPPL UNION BANK OF CALIFORNIA TRUSTEE FEES VALENTINI/ROBERT OR AUDR UTILITY REFUND WAGNER & BONSIGNORE ENG SVCS/WR PERMIT ENG SVCS/WR PERMIT WECO INDUSTRIES NOZZLE REPAIR DIST USE TAX WEE MEMBERSHIP DUES/PA BURCK WELLS FARGO BAN( N.A. TRUSTEE/ADMIN FEES WESCO DISTRIBUTION INC. 9S ELE METERS WEST -LITE SUPPLY CO INC 150W LAMPS AMOUNT ACCOUNT NAME FUND & ACCOUNT CLAIM INVOICE PO# F/P ID LINE 31.46 EQUIPMENT PARTS 575.5801.431.000 070440 319945 P 303 00286 83.98 *VENDOR TOTAL 503.47 SPECIAL SUPPLIES 410.6190.690.000 070441 316679 P 303 00297 148.16 SPECIAL SUPPLIES 600.5001.690.000 070442 316761 P 303 00298 129.61 MISC SUPPL/EQUIP OFFICE/ 612.3580.690.001 070443 I316769 P 303 00287 166.28 SPECIAL SUPPLIES 410.6190.690.000 070444 316939 P 303 00300 137.59 SPECIAL SUPPLIES 410.6190.690.000 070445 316917 P 303 00299 125.98 STATION CLEANING SUPPLIE 100.2101.690.005 070446 1317002 P 303 00289 218.97 SPECIAL SUPPLIES 100.6001.690.000 070447 I317093 P 303 00290 218.97 SPECIAL SUPPLIES 100.6130.690.000 070447 I317093 P 303 00291 112.51 SPECIAL SUPPLIES 100.6001.690.000 070448 I317095 P 303 00292 10.78 SUPPLIES 100.3301.690.000 070449 I317358 P 303 00294 198.53 SPECIAL SUPPLIES 612.3510.690.000 070450 I317357 P 303 00293 63.62 STATION CLEANING SUPPLIE 100.2101.690.005 070451 I317485 P 303 00295 96.87 TRAINING MAT & SAFETY SU 612.3580.690.002 070452 317465 P 303 00301 37.39 SPECIAL SUPPLIES 100.1915.690.000 070453 1317499 P 303 00296 359.28 SPECIAL SUPPLIES 695.6120.690.000 070454 I316828 P 303 00288 2,528.01 *VENDOR TOTAL 875.00 CONTRACTUAL SERVICES 100.1910.250.000 070437 355904 P 303 00302 54.09 UTILITY CREDIT BAL CLEAR 950.115.101 070483 COST 67542-1 P 303 00303 854.92 CONTRACTUAL SERVICES 820.3901.250.000 070330 05-07-2110.0 035822 P 303 00304 477.50 CONTRACTUAL SERVICES 820.3901.250.000 070331 05-07-2110.2 035822 P 303 00305 1,332.42 *VENDOR TOTAL 155.33 SPECIAL SUPPLIES 612.3510.690.000 070455 15374 -IN P 303 00306 0.53CR DISTRICT USE TAX LIABILI 900.205.237 070455 15374 -IN P 303 00307 154.80 *VENDOR TOTAL 192.00 DUES & SUBSCRIPTIONS 612.3505.260.000 070475 MBR 1770588 P 303 00308 1,900.00 DEBT SERVICE 840.3850.680.000 070456 336866 P 303 00309 1,638.88 INVENTORY - PURCHASES 800.131.002 070248 444754 037430 F 303 00310 913.72 INVENTORY - PURCHASES 800.131.002 070249 6989HD 037429 F 303 00311 ACCOUNTS PAYABLE CITY OF UKIAH 06/01/2007 10:42:22 Schedule of Bills Payable GL540R-V06.74 PAGE 12 FOR A/P VENDOR NAME DESCRIPTION WESTERN POWER & EQUIPMEN PARTS WESTGATE PETROLEUM CO IN LUBRICANT WILLIAM/KATHY OR RODGER ENERGY REBATE WILLOUGHBY/DAVID TRAVL 6/11-6/14/7 WITTMAN ENTERPRISES, LLC APR07 AMBUL BILLING XEROX CORPORATION FEB -APR BASE CHRG 3-R COIN LAUNDRIES INC ENERGY REBATE AMOUNT ACCOUNT NAME FUND & ACCOUNT 709.14 GARAGE PARTS/SUPPLIES & 100.3110.303.004 602.82 LUBRICANTS 612.3580.450.000 189.50 ENERGY CONSERVATION PROG 606.3765.250.005 588.91 TRAVEL & CONFERENCE EXPE 100.2001.160.000 2,108.98 AMBULANCE BILLING 100.2101.250.007 373.87 EQUIPMENT MAINT & REPAIR 100.6150.302.000 600.00 ENERGY CONSERVATION PROG 806.3765.250.005 CLAIM INVOICE 070250 N93165 070457 950385 070458 71514-4 070476 ADVANCE 070459 2007000457 070460 25032888 070461 73754-4/737536 PO# F/P IO LINE P 303 00312 P 303 00313 P 303 00314 P 303 00315 P 303 00316 037041 P 303 00317 P 303 00318 ACCOUNTS PAYABLE 06/01/2007 10:42:22 Schedule of Bills Payable FOR A/P VENDOR NAME DESCRIPTION AMOUNT ACCOUNT NAME FUND & ACCOUNT REPORT TOTALS: 343,403.43 RECORDS PRINTED - 000318 CITY OF UKIAH GL540R-V06.74 PAGE 13 CLAIM INVOICE PO$ FIE ID LINE ACCOUNTS PAYABLE PR,EECEDINGG LIST OF BILLS 06/08/2007 08:50:36 Schedule of Bills Payable FUND RECAP: _ APPROVED BY... .. ......... ........ FUND DESCRIPTION DISBURSEMENTS 100 GENERAL FUND 36,504.22 140 PARK DEVELOPMENT FUND 83.53 200 ASSET SEIZURE FUND 625.00 220 PEG. DIST. #1 OPER & MAINT 33.41 250 SPECIAL REVENUE FUND 2,578.25 330 1998 STIP AUGMENTATION FUND 331.88 410 CONFERENCE CENTER FUND 661.94 575 GARAGE FUND 100.86 600 AIRPORT FUND 1,420.05 611 SEWER CONSTRUCTION FUND 73,298.82 612 CITY/DIST. SEWER FUND 5,058.55 660 SANITARY DISPOSAL SITE FUND 999.25 670 GARBAGE BILLING & COLL. FUND 23,516.27 678 PUBLIC SAFETY DISPATCH FUND 2,577.28 695 GOLF FUND 1,164.27 800 ELECTRIC FUND 14,004.18 820 WATER FUND 5,278.98 900 SPECIAL DEPOSIT TRUST FUND 5,417.01 940 PAYROLL POSTING FUND 11,841.70 950 GENERAL SERVICE (ACCTS RECV) 308.08 TOTAL ALL FUNDS 185,803.53 BANK RECAP: BANK NAME DISBURSEMENTS --------------------------- UBOC UNION BANK OF CALIFORNIA 185,803.53 TOTAL ALL BANKS 185,803.53 THE PR,EECEDINGG LIST OF BILLS PAYABLE WAS `� APPR0 OA PAYMENT. DATE Y'..-..V.� APPROVED BY... .. ......... ........ CITY OF UKIAH GL060S-V06.74 RECAPPAGE GL540R ACCOUNTS PAYABLE CITY OF UKIAH 06/08/2007 08:50:35 Schedule of Bills Payable GL540R V06.74 PAGE 1 FOR A/P VENDOR NAME DESCRIPTION AMOUNT ACCOUNT NAME FUND & ACCOUNT CLAIM INVOICE PO# F/P ID LINE ACCURINT LEXISNEXIS INC MAY07 SEARCH ACCESS 75.00 MAJOR CRIMES INVESTIGATI 100.2001.500.002 070506 1410964 037101 P 331 00001 ACEVEDO/OLGA UTILITY REFUND 50.00 UTILITY CREDIT HAL CLEAR 950.115.101 070611 CUST 74944-0 P 331 00002 ACME RIGGING & SUPPLY CO RINGS 17.22 FIRE APPARATUS 100.2101.303.001 070508 205259 P 331 00003 DIST USE TAX O.08CR DISTRICT USE TAX LIABILI 900.205.237 070508 205259 P 331 00004 CLAMPS 43.90 VEHICLE REPAIR & MAINT 612.3510.303.000 070509 205835 P 331 00005 DIST USE TAX 0.20CR DISTRICT USE TAX LIABILI 900.205.237 070509 205835 P 331 00006 60.84 *VENDOR TOTAL AFLAC CANCR/LIFE/ACC INSUR 5,817.70 SECTION 125 (CANCER & LI 940.200.727 070568 563687 P 331 00008 SEC125 ADMIN FEES 95.00 ADMINISTRATIVE FEES(SEC. 940.200.730 070569 377359ER P 331 00007 5,912.70 *VENDOR TOTAL AFLAC - FLEX ONE UNREIMBRSD MEDICL 232.00 MEDICAL & DEPENDANT REIM 940.200.728 070570 FAX P 331 00009 AGNEW/MARGARET CLASS/FELDENKRAIS 107.20 CONTRACTUAL SERVICES 100.6120.250.000 070510 INSTRUCTOR P 331 00010 ALHAMBRA NATIONAL WATER BOTTLED WATER 137.82 MISC SUPPL/EQUIP OFFICE/ 612.3580.690.001 070511 2862878 P 331 00012 BOTTLED WATER 29.24 SPECIAL SUPPLIES 100.6150.690.000 070512 2861075 P 331 00011 167.06 *VENDOR TOTAL ALSCO-AMERICAN LINEN DIV LINEN SERVICES 100.86 LAUNDRY SERVICES 575.5801.250.001 070513 ACCT #14305 P 331 00013 LINEN SERVICES 100.85 REPLACEMENT LINENS 100.2101.690.008 070513 ACCT #14305 P 331 00014 201.71 *VENDOR TOTAL , ARAMARK SERVICES INC CATERING 5/24/7 189.00 MEMBERSHIPS & MEETINGS 100.2001.262.000 070507 3372110211 P 331 00015 BEATTY/JOHN SOUND SRVS-5/20/7 100.00 EQUIP RENTAL FOR CLIENTS 410.6190.690.003 070571 1171 P 331 00016 BELL/WANDA AMBULANCE REFUND 13.62 AMBULANCE FEES 100.0800.617.000 070596 RUN #199881 P 331 00017 BLAKE/DONNA CLASS/PUPPY TRAIN 712.00 CONTRACTUAL SERVICES 100.6120.250.000 070514 INSTRUCTOR P 331 00018 BLUE CROSS OF CALIFORNIA AMBULANCE REFUND 629.60 AMBULANCE FEES 100.0800.617.000 070597 ID #105A54883 P 331 00019 ACCOUNTS PAYABLE CITY OF UKIAH 06/08/2007 08:50:35 Schedule of Bills Payable GL540R-V06.74 PAGE 2 FOR A/P VENDOR NAME DESCRIPTION AMOUNT ACCOUNT NAME FUND & ACCOUNT CLAIM INVOICE PON F/P ID LINE BLUE SKY SPORTS BASES 319.73 SUPPLIES 100.6112.690.000 070332 AAC003882-ACO2 P 331 00020 ADJUST SALES TAX 2.94CR SUPPLIES 100.6112.690.000 070332 AAC003882-ACO2 P 331 00021 316.79 'VENDOR TOTAL BOTTLE SHOP/THE FOOD/TESTING 85.48 MEMBERSHIPS & MEETINGS 100.2101.262.000 070515 57629 P 331 00022 BREWER III/SPENCER J. CONCERT MGMNT-6/10 500.00 CONCERT SERIES 900.205.226 070572 CONTRACT 037206 P 331 00023 BROWN AND CALDWELL ENG DSGN SVCS 73,298.82 ENGINEERING WWTP IMPROVE 611.7410.800.001 070516 1153807 034676 P 331 00024 CALIFORNIA PARKS & MBRSHIP/S YOUNG 140.00 TRAVEL & CONFERENCE EXPE 100.6110.160.000 070573 113960 P 331 00025 CHAMPION/TRACI UTILITY REFUND 27.43 UTILITY CREDIT BAL CLEAR 950.115.101 070612 CUST 73101-8 P 331 00026 CHDS RECOVERY SECTION AMBULANCE REFUND 118.20 AMBULANCE FEES 100.0800.617.000 070598 06170270 P 331 00027 CUES TECHNICAL SCHOOL TRAINING -D HUNT 149.99 CONFERENCE & TRAVEL 820.3948.160.000 070574 NONE P 331 00028 TRAINING -K JUDD 149.99 CONFERENCE & TRAVEL 820.3948.160.000 070574 NONE P 331 00029 TRAINING -D BROWN 149.99 CONFERENCE & TRAVEL 820.3948.160.000 070574 NONE P 331 00030 449.97 *VENDOR TOTAL CUSTOM CREATIONS UPHOLST UTILITY REFUND 82.45 UTILITY CREDIT BAL CLEAR 950.115.101 070613 CUST 71896-5 P 331 00031 DEEP VALLEY SECURITY "24 JUN07 MONITORING 27.30 BURGLAR ALARM MAINT. 100.3110.280.000 070575 129833 P 331 00032 JUN07 MONITORING 28.64 BURGLAR ALARM MAINTENANC 820.3901.280.000 070575 129833 P 331 00033 JUN07 MONITORING 28.64 BURGLAR ALARM MAINTENANC 612.3505.280.000 070575 129833 P 331 00034 JUN07 MONITORING 24.48 BURGLAR ALARM MAINTENANC 800.3733.280.000 070575 129833 P 331 00035 JUN07 MONITORING 92.95 BURGLAR ALARM MAINTENANC 612.3580.280.000 070575 129833 P 331 00036 JUN07 MONITORING 128.84 BURGLAR ALARM MAINT 100.6150.280.000 070575 129833 P 331 00037 JUN07 MONITORING 28.42 BURGLAR ALARM MAINT 695.6120.280.000 070575 129833 P 331 00038 JUN07 MONITORING 28.42 SECURITY EXPENSE 100.6001.280.000 070575 129833 P 331 00039 JUN07 MONITORING 22.96 FIELD ALARM MONITORING 100.6115.280.000 070575 129833 P 331 00040 JUN07 MONITORING 42.96 CIVIC CENTER ALARMS 100.1915.280.000 070575 129833 P 331 00041 JUN07 MONITORING 41.88 BURGLAR ALARM MAINT. 410.6190.280.000 070575 129833 P 331 00042 JUN07 MONITORING 44.96 BURGLAR ALARM MAINTENANC 820.3908.280.000 070575 129833 P 331 00043 540.45 'VENDOR TOTAL DEPARTMENT OF JUSTICE MAR07 BLOOD ALCHL 1,120.00 CHEMICAL TESTS FOR DUI'S 100.2001.250.017 070576 625954 P 331 00044 ACCOUNTS PAYABLE CITY OF UKIAH 06/08/2007 08:50:35 Schedule Of Bills Payable GL540R-V06.74 PAGE 3 FOR A/P VENDOR NAME _ DESCRIPTION AMOUNT ACCOUNT NAME FUND & ACCOUNT CLAIM INVOICE PO# F/P ID LINE DISCOVERY OFFICE SYSTEMS COPIER MAINT 367.49 CAPITAL LEASE PAYMENT 100.2001.255.000 070517 113474 036897 F 331 00045 COPIER MAINT 233.86 COPIER 100.2101.255.005 070517 113474 036897 F 331 00046 COPIER MAINT 33.41 LEASE PURCHASE COSTS 220.4601.255.000 070517 113474 036897 F 331 00047 COPIER MAINT 33.40 LEASE PURCHASE COSTS 678.2040.255.000 070517 113474 036897 F 331 00048 668.16 *VENDOR TOTAL EEA ENGINEERING SRVS/UST-CORP YARD 2,578.25 CONTRACTUAL SERVICES 250.3301.250.000 070518 17587 037163 P 331 00050 ENVIRO COMPL SRVS 999.25 MONITORING& TESTINGIPVT 660.3401.250.005 070519 17503 037147 P 331 00049 3,577.50 `VENDOR TOTAL EMPIRE WASTE MANAGEMENT PORTOLETS-OM PARK 121.08 CONTRACTUAL SERVICES 100.6001.250.000 070577 15471-2561-5 P 331 00057 PORTOLETS-VW PARK 121.08 CONTRACTUAL SERVICES 100.6001.250.000 070578 15469-2561-9 P 331 00055 PORTOLETS-RIVER ST 77.47 CONTRACTUAL SERVICES 100.6001.250.000 070579 15470-2561-7 P 331 00056 PORTOLETS-CARP PK 121.08 CONTRACTUAL SERVICES 100.6001.250.000 070580 15352-2561-7 P 331 00051 EXTRA SRV/GIORNO 215.00 CONTRACTUAL SERVICES 100.6001.250.000 070580 15352-2561-7 P 331 00052 PORTOLETS/ANTON 212.68 CONTRACTUAL SERVICES 100.6001.250.000 070581 15467-2561-3 P 331 00054 PORTOLET-HYDRO 138.11CR ANNUAL MAINT/PLANT & EQU 800.5536.250.003 070582 15356-2561-8 P 331 00053 730.28 *VENDOR TOTAL ESCOBAR/GOLDIE UTILITY REFUND 67.78 UTILITY CREDIT SAL CLEAR 950.115.101 070614 CUST 69225-1 P 331 00058 FIRST ALARM SRVS CALL/TEST SYS 111.50 EQUIPMENT MAINT & REPAIR 100.2001.302.000 070520 140221 P 331 00059 FLEETPRIDE PARTS 67.60 FIRE APPARATUS 100.2101.303.001 070521 ACCT #726408 P 331 00060 PARTS 10.47 FIRE APPARATUS 100.2101.303.001 070521 ACCT #726408 P 331 00061 PARTS 53.89 GARAGE PARTS/SUPPLIES & 100.3110.303.004 070521 ACCT #726408 P 331 00062 PARTS 50.30 GARAGE LABOR CHARGES 100.6005.303.003 070521 ACCT #726408 P 331 00063 DIST USE TAX 0.83CR DISTRICT USE TAX LIABILI 900.205.237 070521 ACCT #726408 P 331 00064 181.43 'VENDOR TOTAL FRANKLIN/GEORGE AMBULANCE REFUND 89.67 AMBULANCE FEES 100.0800.617.000 070600 RUN #145381 P 331 00065 GAUDETTE/KEITH LOAD IN/OUT 6/10/7 200.00 CONCERT SERIES 900.205.226 070583 COL0700508 037518 P 331 00066 SOUND/CONCERT 6/10/7 1,200.00 CONCERT SERIES 900.205.226 070584 CONTRACT 037518 P 331 00067 1,400.00 'VENDOR TOTAL GROENIGER & CO. TEST BALL 288.45 SPECIAL SUPPLIES 612.3510.690.000 070522 687446SR 037495 F 331 00070 MUNI BALL 397.38 SPECIAL SUPPLIES 612.3510.690.000 070522 687446SR 037495 F 331 00071 DISCOUNT 6.86CR SPECIAL SUPPLIES 612.3510.690.000 070522 687446SR 037495 F 331 00072 ACCOUNTS PAYABLE CITY OF UKIAH 06/08/2007 08:50:35 Schedule of Bills Payable GL540R-V06.74 PAGE 4 FOR A/P VENDOR NAME DESCRIPTION GROENIGER & CO. GRIP RINGS DISCOUNT GUADAGNOLI/CHRISTINA AMBULANCE REFUND GUILLORY/IDA CONCERT PERFRM-6/10 HD SUPPLY UTILITIES LTD CONNECTORS LOCKWASHERS HDR ENGINEERING INC DESIGN SRVS-RR CROS HERTZ EQUIPMENT RENTAL TRENCHER RENTAL J -M LOCKSMITH KEYS KEYS JARCO INDUSTRIES SNO-CONE MACHINE SNO-CONE MACHINE SNO-CONE MACHINE FREIGHT FREIGHT FREIGHT SNO-CONE DIPPER SNO-CONE DIPPER SNO-CONE DIPPER STATE USE TAX DIST USE TAX KORPA/ROBERT AMBULANCE REFUND KUSTULA/KATHERINE AMBULANCE REFUND LAMPKIN/JAMES AMBULANCE REFUND AMOUNT ACCOUNT NAME FUND & ACCOUNT 117.99 070523 INVENTORY - PURCHASES 820.131.002 8.50 00068 1.18CR 820.3908.301.000 INVENTORY - PURCHASES 820.131.002 00069 26.44 795.78 'VENDOR TOTAL *VENDOR TOTAL 00073 070585 CONTRACT 60.00 331 AMBULANCE FEES 100.0800.617.000 60062500-00 037352 F 2,500.00 203.56 CONCERT SERIES 900.205.226 900.205.235 331 856.61 INVENTORY - PURCHASES 800.131.002 SPECIAL SUPPLIES 100.6130.690.000 80.82 SPECIAL SUPPLIES 800.3646.690.000 EMPLOYEE EVENTS 937.43 `VENDOR TOTAL 19.71 331.88 RAILROAD REHAB 2002 STIP 330.9809.250.000 150.31 SPECIAL SUPPLIES 100.6001.690.000 17.94 INVOICE BUILDING MAINT & REPAIR 410.6190.301.000 070523 686285SR P 8.50 00068 BLDG MAINT & REPAIRS 820.3908.301.000 P 331 00069 26.44 RUN #205734 'VENDOR TOTAL 331 00073 070585 CONTRACT 203.56 331 EMPLOYEE EVENTS 100.6110.690.001 60062500-00 037352 F 331 203.56 070524 MOVIES IN THE PLAZA 900.205.235 331 00076 209.72 SPECIAL SUPPLIES 100.6130.690.000 19.71 EMPLOYEE EVENTS 100.6110.690.001 19.71 MOVIES IN THE PLAZA 900.205.235 20.30 SPECIAL SUPPLIES 100.6130.690.000 4.20 EMPLOYEE EVENTS 100.6110.690.001 4.18 MOVIES IN THE PLAZA 900.205.235 4.31 SPECIAL SUPPLIES 100.6130.690.000 42.35CR STATE USE TAX LIABILITY 900.205.013 2.92CR DISTRICT USE TAX LIABILI 900.205.237 643.98 *VENDOR TOTAL 341.66 AMBULANCE FEES 100.0800.617.000 113.57 AMBULANCE FEES 100.0800.617.000 113.27 AMBULANCE FEES 100.0800.617.000 CLAIM INVOICE PO# F/P ID LINE 070523 686285SR P 331 00068 070523 686285SR P 331 00069 070599 RUN #205734 P 331 00073 070585 CONTRACT P 331 00074 070333 60062500-00 037352 F 331 00075 070524 60067732-00 P 331 00076 070484 M-233255 036989 P 331 00077 070485 22305946-001 070525 26141 070526 26160 070527 SI -401515 070527 SI -401515 070527 SI -401515 070527 SI -401515 070527 SI -401515 070527 SI -401515 070527 SI -401515 070527 SI -401515 070527 SI -401515 070527 SI -401515 070527 SI -401515 070602 RUN #261871 070603. RUN #117560 070604 RUN #142756 P 331 00078 P 331 00079 P 331 00080 037491 F 331 00081 037491 F 331 00082 037491 F 331 00083 037491 F 331 00084 037491 F 331 00085 037491 F 331 00086 037491 F 331 00087 037491 F 331 00088 037491 F 331 00089 P 331 00090 P 331 00091 P 331 00092 P 331 00093 P 331 00095 ACCOUNTS PAYABLE CITY OF UKIAH 06/08/2007 08:50:35 Schedule of Bills Payable GL540R-V06.74 PAGE 5 FOR A/P VENDOR NAME _ _ _ - DESCRIPTION AMOUNT ACCOUNT NAME FUND & ACCOUNT CLAIM INVOICE PO% F/P ID LINE LAMPKIN/JAMES AMBULANCE REFUND 61.35 AMBULANCE FEES 100.0800.617.000 070605 RUN 8142754 P 331 00094 174.62 'VENDOR TOTAL LEE/KAREN CLASS -TAI CHI 384.00 CONTRACTUAL SERVICES 100.6120.250.000 070528 INSTRUCTOR P 331 00096 LEHR AUTO ELECTRIC SCANNER 172.22 GARAGE VEHICLE MAINT COS 100.2001.303.000 070486 01 000988 P 331 00097 LIFEGUARD STORE FEMALE LFGURD SUITS 362.04 SPECIAL SUPPLIES 100.6130.690.000 070487 45348 037479 F 331 00098 MALE LIFGURD SUITS 346.96 SPECIAL SUPPLIES 100.6130.690.000 070487 45348 037479 F 331 00099 LFGUARD TANK TOPS 290.93 SPECIAL SUPPLIES 100.6130.690.000 070487 45348 037479 F 331 00100 STAFF TANK TOPS 50.10 SPECIAL SUPPLIES 100.6130.690.000 070487 45348 037479 F 331 00101 SHIPPING 25.00 SPECIAL SUPPLIES 100.6130.690.000 070487 45348 037479 F 331 00102 DIST USE TAX 75.53CR DISTRICT USE TAX LIABILI 900.205.237 070487 45348 P 331 00103 999.50 'VENDOR TOTAL LIGHT HOUSE/THE LIGHTHEAD 135.64 FIRE APPARATUS 100.2101.303.001 070488 1922709 P 331 00104 DIST USE TAX 0.60CR DISTRICT USE TAX LIABILI 900.205.237 070488 1922709 P 331 00105 135.04 'VENDOR TOTAL MARTIN/ERICA SUPPLIES/EE BBQ 28.02 SPECIAL SUPPLIES 100.6110.690.000 070529 REIMBURSEMENT P 331 00106 SUPPLIES/EE BBQ 303.20 SPECIAL SUPPLIES 100.1201.690.000 070529 REIMBURSEMENT P 331 00107 331.22 'VENDOR TOTAL MENDO-LAKE OFFICE PRODUC OFFICE SUPPLIES 973.63 EMERGENCY OPERATIONS CEN 100.1201.690.001 070530 4622971 P 331 00108 OFFICE SUPPLIES 160.55 SPECIAL SUPPLIES 100.1301.690.000 070530 4622971 P 331 00109 OFFICE SUPPLIES 8.53 SPECIAL SUPPLIES 100.1601.690.000 070530 4622971 P 331 00110 OFFICE SUPPLIES 39.41 SPECIAL SUPPLIES 100.1905.690.000 070530 4622971 P 331 00111 OFFICE SUPPLIES 35.55 SPECIAL SUPPLIES 100.6110.690.000 070530.4622971 P 331 00112 1,217.67 'VENDOR TOTAL MENDOCINO COUNTY EMS APR07 PER CALL FEES 456.00 AMBULANCE PERMIT FEES 100.2101.347.000 070532 NONE P 331 00113 MENDOCINO COUNTY FARM SU WEED CONTROL 71.08 SPECIAL SUPPLIES 695.6120.690.000 070531 286821 P 331 00114 MENDOCINO COUNTY SHERIFF CLETS MAINT FY06 2,430.69 TELEPHONE 678.2040.220.000 070533 07-31 P 331 00115 MILES/MARJORIE AMBULANCE REFUND 37.22 AMBULANCE FEES 100.0800.617.000 070606 RUN 8190774 P 331 00116 ACCOUNTS PAYABLE CITY OF UKIAH 06/08/2007 08:50:35 Schedule of Bills Payable GL540R-V06.74 PAGE 6 FOR A/P VENDOR NAME DESCRIPTION MOIRS POOL CHEMICALS MOORE/HERMANO UNIFORM ALLOWANCE MUNRO/BONNIE AMBULANCE REFUND MYERS/KRISTIN G CATERING -5/18/7 NOLAN/JEANINE UTILITY REFUND NORTHERN CALIFORNIA POWE CONSULT SRVS CONSULT SRVS CONSULT SRVS OPERATING ENGINEER PUBLI MAY07 HEALTH INSUR MAY07 HEALTH INSUR MAY07 HEALTH INSUR PACE SUPPLY CORP PLUMBING SUPPL PLUMBING SUPPL PLUMBING SUPPL DISCOUNT PLUMBING SUPPL DISCOUNT PIPE MATERIALS DISCOUNT REPAIR CLAMP DISCOUNT BOXES & COVER DISCOUNT GASKETS PIPE MATERIALS DISCOUNT GASKETS DISCOUNT PLUG ADAPTER 2 WAY WELD 6 X 4 WYE 8" WTR PIPE AMOUNT ACCOUNT NAME FUND & ACCOUNT 172.28 P 331 POOL CHEMICALS 100.6130.690.001 P 331 00140 269.38 00141 UNIFORM ALLOWANCE 100.2101.157.000 00142 P 331 113.27 AMBULANCE FEES 100.0800.617.000 P 331 00145 431.00 P 331 EQUIP RENTAL FOR CLIENTS 410.6190.690.003 P 331 00147 31.75 UTILITY CREDIT BAL CLEAR 950.115.101 920.00 CONTRACTUAL SERVICES 612.3505.250.000 1,150.00 CONTRACTUAL SERVICES 800.3733.250.000 230.00 CONTRACTUAL SERVICES 820.3901.250.000 2,300.00 'VENDOR TOTAL 627.78 P/R DEDUCT.-OP.ENG.INS.0 940.200.712 824.22 CITY CONTRIBUTION-INSURA 940.205.602 4,245.00 NON-EMPLOYEE HEALTH INS. 940.200.724 5,697.00 'VENDOR TOTAL 20.59 SPECIAL SUPPLIES 820.3850.690.000 36.34 WTR SYSTM REPAIR MATERIA 820.3948.690.002 506.55 INVENTORY - PURCHASES 820.131.002 10.13CR INVENTORY - PURCHASES 820.131.002 33.88 INVENTORY - PURCHASES 820.131.002 0.68CR INVENTORY - PURCHASES 820.131.002 80.21 ELEC & PLUMBING MATERIAL 820.3908.690.001 1.60CR ELEC & PLUMBING MATERIAL 820.3908.690.001 134.26 WTR SYSTM REPAIR MATERIA 820.3948.690.002 2.69CR WTR SYSTM REPAIR MATERIA 820.3948.690.002 187.15 SOFTBALL COMPLEX REHAB P 140.6050.800.004 3.74CR SOFTBALL COMPLEX REHAB P 140.6050.800.004 85.27 INVENTORY - PURCHASES 820.131.002 62.15CR INVENTORY - PURCHASES 820.131.002 1.24 INVENTORY - PURCHASES 820.131.002 141.15CR INVENTORY - PURCHASES 820.131.002 2.82 INVENTORY - PURCHASES 820.131.002 2.69 INVENTORY - PURCHASES 820.131.002 4.44 INVENTORY - PURCHASES 820.131.002 12.76 INVENTORY - PURCHASES 820.131.002 194.47 INVENTORY - PURCHASES 820.131.002 411.17 INVENTORY - PURCHASES 820.131.002 CLAIM INVOICE 070534 65824 070586 REIMBURSEMENT 070607 RUN #203435 070535 NONE 070615 CUST 67637-9 070489 6102-057029 070489 6102-057029 070489 6102-057029 070587 86138JUN07 070587 86138JUN07 070587 86138JUN07 070342 2133798 070342 2133798 070343 2134295 070343 2134295 070344 2135365 070344 2135365 070345 2138590 070345 2138590 070346 2138698 070346 2138698 070347 2139871 070347 2139871 070348 2140263 070349 CM2140592 070349 CM2140592 070350 CM2134295 070350 CM2134295 070351 2139679 070351 2139679 070351 2139679 070351 2139679 070351 2139679 PO# F/P ID LINE P 331 00117 P 331 00118 P 331 00119 P 331 00120 P 331 00121 P 331 00122 P 331 00123 P 331 00124 P 331 00125 P 331 00126 P 331 00127 P 331 00138 P 331 00139 P 331 00140 P 331 00141 P 331 00142 P 331 00143 P 331 00144 P 331 00145 P 331 00146 P 331 00147 P 331 00157 P 331 00158 P 331 00161 P 331 00134 P 331 00135 P 331 00130 P 331 00131 037475 F 331 00150 037475 F 331 00151 037475 F 331 00152 037475 F 331 00153 037475 F 331 00154 ACCOUNTS PAYABLE CITY OF UKIAH 06/08/2007 08:50:35 Schedule of Bills Payable GL540R-VO6.74 PAGE 7 FOR A/P VENDOR NAME DESCRIPTION PACE SUPPLY CORP 6" WTR PIPE DISCOUNT PIPE MATERIALS DISCOUNT SEWER LIDS DISCOUNT PLUMBING SUPPL DISCOUNT GATE VALVE DISCOUNT PIPE MATERIALS PIPE MATERIALS GATE VALVE DISCOUNT CONCRETE LIDS DISCOUNT HYDRANT ITEMS DISCOUNT PIPE MATERIALS DISCOUNT BUSHING DISCOUNT PIPE MATERIALS PIPE MATERIALS WATER LIDS DISCOUNT COVER RETURNED DISCOUNT PIPE MATERIALS DISCOUNT PACIFIC DOOR & CLOSER CO EXIT DEVICE DIST USE TAX LOCK CYLINDER DIST USE TAX PBP HEALTH PLAN AMBULANCE REFUND POPLAWSKI/KAREN CLASS/FELDENKRAIS RAPPORT/DAVID J LEGAL SRVS/CITY AMOUNT ACCOUNT NAME FUND & ACCOUNT CLAIM INVOICE 239.21 P 331 INVENTORY - PURCHASES 820.131.002 CONTRACTUAL SERVICES 100.6120.250.000 00163 070351 2139679 17.29CR 00167 INVENTORY - PURCHASES 820.131.002 P 331 00129 P 331 070351 2139679 37.34 P 331 PLUMB & ELECT SUPPLIES 612.3580.302.002 00169 P 331 00159 070352 2142227 0.75CR 00178 PLUMB & ELECT SUPPLIES 612.3580.302.002 P 331 00176 P 331 070352 2142227 408.10 P 331 INVENTORY - PURCHASES 820.131.002 00172 P 331 00173 070353 2141315 8.16CR 00137 INVENTORY - PURCHASES 820.131.002 P 331 00133 P 331 070353 2141315 68.85 PLUMB & ELECT SUPPLIES 612.3580.302.002 070354 2142236 1.38CR PLUMB & ELECT SUPPLIES 612.3580.302.002 070354 2142236 21.01CR WTR SYSTM REPAIR MATERIA 820.3948.690.002 070490 CM2133798 0.42 WTR SYSTM REPAIR MATERIA 820.3948.690.002 070490 CM2133798 69.69 WTR SYSTM REPAIR MATERIA 820.3948.690.002 070491 2139595 24.63 SPECIAL SUPPLIES 612.3510.690.000 070491 2139595 68.12 WTR SYSTM REPAIR MATERIA 820.3948.690.002 070492 2143711 1.36CR WTR SYSTM REPAIR MATERIA 820.3948.690.002 070492 2143711 23.17 SOFTBALL COMPLEX REHAB P 140.6050.800.004 070536 2139871-1 0.46CR SOFTBALL COMPLEX REHAB P 140.6050.800.004 070536 2139871-1 80.82 SPECIAL SUPPLIES 820.3850.690.000 070537 2153767 1.62CR SPECIAL SUPPLIES 820.3850.690.000 070537 2153767 236.58 MACHINERY & EQUIPMENT 820.3948.800.000 070538 2151978 4.73CR MACHINERY & EQUIPMENT 820.3946.800.000 070538 2151978 8.94 SPECIAL SUPPLIES 100.6001.690.000 070539 2145032 0.18CR SPECIAL SUPPLIES 100.6001.690.000 070539 2145032 115.57 SPECIAL SUPPLIES 612.3510.690.000 070540 2145491 60.50 SPECIAL SUPPLIES 612.3510.690.000 070540 2145491 408.10CR INVENTORY - PURCHASES 820.131.002 070541 CM2145234 8.16 INVENTORY - PURCHASES 820.131.002 070541 CM2145234 125.09CR SOFTBALL COMPLEX REHAB P 140.6050.800.004 070542 CM2138971 2.50 SOFTBALL COMPLEX REHAB P 140.6050.800.004 070542 CM2138971 436.39 INVENTORY - PURCHASES 820.131.002 070543 2148835 8.73CR INVENTORY - PURCHASES 820.131.002 070543 2148835 2,781.83 *VENDOR TOTAL 392.46 BLDG MAINT & REPAIRS 820.3908.301.000 1.74CR DISTRICT USE TAX LIABILI 900.205.237 47.64 BLDG MAINT & REPAIRS 820.3908.301.000 0.19CR DISTRICT USE TAX LIABILI 900.205.237 438.17 *VENDOR TOTAL 440.50 00155 AMBULANCE FEES 100.0800.617.000 P 331 00164 P 331 107.20 P 331 CONTRACTUAL SERVICES 100.6120.250.000 00163 P 331 00166 12,568.00 00167 MONTHLY RETAINER 100.1401.250.000 P 331 00129 P 331 070334 56448 070334 56448 070544 56600 070544 56600 070601 CLAIM 6090264 070545 INSTRUCTOR 070546 4132 PO# F/P ID LINE 037475 F 331 00155 037475 F 331 00156 P 331 00164 P 331 00165 P 331 00162 P 331 00163 P 331 00166 P 331 00167 P 331 00128 P 331 00129 P 331 00148 P 331 00149 P 331 00168 P 331 00169 P 331 00159 P 331 00160 P 331 00178 P 331 00179 P 331 00176 P 331 00177 P 331 00170 P 331 00171 P 331 00172 P 331 00173 P 331 00136 P 331 00137 P 331 00132 P 331 00133 P 331 00174 P 331 00175 P 331 00180 P 331 00181 P 331 00182 P 331 00183 P 331 00184 P 331 00185 037010 P 331 00186 ACCOUNTS PAYABLE CITY OF UKIAH 06/08/2007 08:50:35 Schedule of Bills Payable GL540R-V06.74 PAGE 8 FOR A/P VENDOR NAME _ - - DESCRIPTION AMOUNT ACCOUNT NAME FUND & ACCOUNT CLAIM INVOICE PO# F/P ID LINE REDWOOD EMPIRE OFFICIALS UMPIRES/SCRKPRS 4,788.00 CONTRACTUAL SERVICES 100.6115.250.000 070547 170 P 331 00187 REDWOOD TOXICOLOGY LAB I TOXICOLOGY SCREENING 341.00 PRISONER EXPENSE 100.2001.500.000 070548 169820075 P 331 00188 RICKER MACHINERY CO. HOSE ASSY 13.98 GARAGE PARTS 612.3510.303.004 070549 69294 -IN P 331 00189 PARTS 216.61 GARAGE PARTS 612.3510.303.004 070550 69613 -IN P 331 00190 230.59 'VENDOR TOTAL ROCKHURST UNIVERSITY COURSE/E KIRKLEY 139.00 TRAVEL & CONFERENCE EXPE 800.3733.160.000 070588 400838727-001 P 331 00191 S & S WORLDWIDE OVERPAY 5/4/6 10.00CR SPECIAL SUPPLIES 100.6114.690.000 070551 T5256308 P 331 00192 SHAKE,RATTLE & RAIN 74.32 SPECIAL SUPPLIES 100.6114.690.000 070552 5593598 037484 P�331 00193 TWO-TONE PURSE 91.53 SPECIAL SUPPLIES 100.6114.690.000 070552 5593598 037484 P 331 00194 MAGNETIC CLIPBOARD 55.98 SPECIAL SUPPLIES 100.6114.690.000 070552 5593598 037484 P 331 00195 HOT SHOT SOCCER 43.09 SPECIAL SUPPLIES 100.6114.690.000 070552 5593598 037484 P 331 00196 BSBL CARD BOX 61.39 SPECIAL SUPPLIES 100.6114.690.000 070552 5593598 037484 P 331 00197 SPORTS WREATH 59.21 SPECIAL SUPPLIES 100.6114.690.000 070552 5593598 037484 P 331 00198 PIRATE SHIP 82.37 SPECIAL SUPPLIES 100.6114.690.000 070552 5593598 037484 P 331 00199 LOOT BAG 60.82 SPECIAL SUPPLIES 100.6114.690.000 070552 5593598 037484 P 331 00200 TREASURE CHEST 64.06 SPECIAL SUPPLIES 100.6114.690.000 070552 5593598 037484 P 331 00201 NATIVE DANCERS 76.90 SPECIAL SUPPLIES 100.6114.690.000 070552 5593598 037484 P 331 00202 SPIRIT DOLLS 70.76 SPECIAL SUPPLIES 100.6114.690.000 070552 5593598 037484 P 331 00203 RHYTHM DRUMS 74.32 SPECIAL SUPPLIES 100.6114.690.000 070552 5593598 037484 P 331 00204 RAFFIA GRP PACK 51.69 SPECIAL SUPPLIES 100.6114.690.000 070552 5593598 037484 P 331 00205 NAVIGATOR NECKLACE 74.32 SPECIAL SUPPLIES 100.6114.690.000 070552 5593598 037484 P 331 00206 MARACAS 116.31 SPECIAL SUPPLIES 100.6114.690.000 070552 5593598 037484 P 331 00207 DINO PUZZLES 40.35 SPECIAL SUPPLIES 100.6114.690.000 070552 5593598 037484 P 331 00208 DINO KINGDOM 51.13 SPECIAL SUPPLIES 100.6114.690.000 070552 5593598 037484 P 331 00209 BEADED DINOSAURS 35.55 SPECIAL SUPPLIES 100.6114.690.000 070552 5593598 037484 P 331 00210 WOODEN DINOSAURS 64.06 SPECIAL SUPPLIES 100.6114.690.000 070552 5593598 037484 P 331 00211 POP IT PINS 64.06 SPECIAL SUPPLIES 100.6114.690.000 070552 5593598 037484 P 331 00212 DIAL A DRAMA 76.99 SPECIAL SUPPLIES 100.6114.690.000 070552 5593598 037484 P 331 00213 WEAVING PLACEMAT 82.37 SPECIAL SUPPLIES 100.6114.690.000 070552 5593598 037484 P 331 00214 FOAM CD KEEPERS 64.06 SPECIAL SUPPLIES 100.6114.690.000 070552 5593598 037484 P 331 00215 RICOCHET RACQUET BALL 91.53 SPECIAL SUPPLIES 100.6114.690.000 070552 5593598 037484 P 331 00216 RACEY RACERS 92.09 SPECIAL SUPPLIES 100.6114.690.000 070552 5593598 037484 P 331 00217 MAKE A PUPPET 76.90 SPECIAL SUPPLIES 100.6114.690.000 070552 5593598 037484 P 331 00218 1,786.16 'VENDOR TOTAL SCHAPMIRE/TYLER UNIFORM ALLOWANCE 290.60 UNIFORM ALLOWANCE 100.2001.157.000 070589 REIMBURSEMENT P 331 00219 SCHULER/CHRISTINE UTILITY REFUND 31.20 UTILITY CREDIT SAL CLEAR 950.115.101 070616 COST 72387-4 P 331 00220 ACCOUNTS PAYABLE 06/08/2007 08:50:35 VENDOR NAME DESCRIPTION SCHULER/CHRISTINE UTILITY REFUND SCHWAB TIRE CENTER/LES TIRES SIERRA PACIFIC TURF SUPP FLAGS FLAGS SINGLETON/ERIC UNIFORM ALLOWANCE SOLID WASTE SYSTEMS INC. MAY07 GARBAGE FEES STARK/GLENN TRAVL 5/22-5/24/7 STATE BOARD OF EQUALIZAT MAY07 PPD SALES TAX MAY07 PPD SALES TAX MAY07 PPD SALES TAX STEWART/SACK AMBULANCE REFUND SYAR INDUSTRIES INC. ASPHALT 5/24/7 DISCOUNT TARGET SPECIALTY PRODUCT GRASS SEED TECH DEPOT TONER COLOR COPIER THOMPSON/OREN LINEN RENTAL TRI -VALLEY PAINTS PAINT SUPPLIES Schedule of BillS Payable FOR A/P AMOUNT ACCOUNT NAME FUND & ACCOUNT 17.47 UTILITY CREDIT SAL CLEAR 950.115.101 48.67 'VENDOR TOTAL 73.82 VEHICLE REPAIR & MAINTEN 600.5001.303.000 174.26 SPECIAL SUPPLIES 695.6120.690.000 288.68 SPECIAL SUPPLIES 695.6120.690.000 462.94 "VENDOR TOTAL 250.00 UNIFORM ALLOWANCE 100.2101.157.000 23,516.27 PMTS TO USW, DOMESTIC 670.4901.270.000 31.25 TRAVEL & CONFERENCE EXPE 100.2080.160.000 835.00 STATE USE TAX LIABILITY 900.205.013 79.00 DISTRICT USE TAX LIABILI 900.205.237 1,113.00 AVIATION FUELS & LUBRICA 600.5001.451.000 2,027.00 `VENDOR TOTAL 381.65 AMBULANCE FEES 100.0800.617.000 512.36 ASPHALT CONCRETE 100.3110.690.001 7.26CR ASPHALT CONCRETE 100.3110.690.001 505.12 •VENDOR TOTAL 1,170.17 SPECIAL SUPPLIES 100.6001.690.000 113.19 SPECIAL SUPPLIES 678.2040.690.000 752.43 SPECIAL SUPPLIES 800.3729.690.000 865.62 'VENDOR TOTAL 71.12 EQUIP RENTAL FOR CLIENTS 410.6190.690.003 59.01 BLDG MAINT & REPAIRS 820.3908.301.000 CITY OF UKIAH GL540R-V06.74 PAGE 9 CLAIM INVOICE 070617 CUST 73992-0 070553 77129 070335 253371 -IN 070336 253370 -IN 070590 REIMBURSEMENT 070554 NONE 070555 REIMBURSEMENT 070591 SRJHE27-028900 070591 SRSHE27-028900 070591 SRSHE27-028900 PO# F/P ID LINE P 331 00221 P 331 00222 P 331 00224 P 331 00223 P 331 00225 P 331 00226 P 331 00227 P 331 00228 P 331 00229 P 331 00230 070608 RUN #190765 P 331 00231 070493 270901 P 331 00232 070493 270901 P 331 00233 070494 1077869 037437 F 331 00234 070556 B070524463VI P 331 00235 070557 B07059646V1 037474 F 331 00236 070558 NONE P 331 00237 070559 1-37465 P 331 00238 ACCOUNTS PAYABLE CITY OF UKIAH 06/08/2007 08:50:35 Schedule of Bills Payable GL540R-V06.74 PAGE 10 FOR A/P VENDOR .NAME DESCRIPTION AMOUNT ACCOUNT NAME FUND & ACCOUNT CLAIM INVOICE PO# F/P ID LINE UKIAH DOOR & TRIM DOORS 1,127.58 MACHINERY & EQUIPMENT 612.3510.800.000 070560 8904 037467 F 331 00239 LOCKS 224.77 MACHINERY & EQUIPMENT 612.3510.800.000 070560 8904 037467 F 331 00240 DEAD BOLTS 78.29 MACHINERY & EQUIPMENT 612.3510.800.000 070560 8904 037467 F 331 00241 1,430.64 *VENDOR TOTAL UKIAH FORD LINCOLN MERCU PARTS 504.20 GARAGE VEHICLE MAINT COS 100.2001.303.000 070561 ACCT 21244 P 331 00242 PARTS 40.31 GARAGE PARTS/SUPPLIES & 100.6001.303.004 070561 ACCT 21244 P 331 00243 544.51 "VENDOR TOTAL UKIAH LOCK AND SECURITY LOCKS/KEYS 7.00 SPECIAL SUPPLIES 100.6001.690.000 070562 STATEMENT P 331 00244 LOCKS/KEYS 5.60 CIVIC CENTER M & R 100.1915.301.000 070562 STATEMENT P 331 00245 12.60 *VENDOR TOTAL UKIAH RIFLE & PISTOL CLU MBRSHP-WYATT 125.00 CONFERENCE & TRAINING 200.2001.160.000 070592 RENEWL FORMS P 331 00246 MBRSHP-PINTANE 125.00 CONFERENCE & TRAINING 200.2001.160.000 070592 RENEWL FORMS P 331 00247 MBRSHP-GORDON 125.00 CONFERENCE & TRAINING 200.2001.160.000 070592 RENEWL FORMS P 331 00248 MBRSHP-WOJCIESZAK 125.00 CONFERENCE & TRAINING 200.2001.160.000 070592 RENEWL FORMS P 331 00249 MBRSHP-MARSH 125.00 CONFERENCE & TRAINING 200.2001.160.000 070592 RENEWL FORMS P 331 00250 625.00 *VENDOR TOTAL UKIAH VALLEY LUMBER HARDWARE/TOOLS/MISC 33.96 TRAINING 100.2190.160.001 070563 ACCT #1559 P 331 00251 HARDWARE/TOOLS/MISC 9.39 SPECIAL SUPPLIES 100.3110.690.000 070563 ACCT #1559 P 331 00252 HARDWARE/TOOLS/MISC 82.54 CONCRETE/SUPPLIES 100.3110.690.004 070563 ACCT #1559 P 331 00253 HARDWARE/TOOLS/MISC 5.20 SMALL TOOLS 100.6001.440.000 070563 ACCT #1559 P 331 00254 HARDWARE/TOOLS/MISC 369.49 SPECIAL SUPPLIES 100.6001.690.000 070563 ACCT #1559 P 331 00255 HARDWARE/TOOLS/MISC 233.23 BLDG & GROUNDS MAINTENAN 600.5001.305.000 070563 ACCT #1559 P 331 00256 HARDWARE/TOOLS/MISC 7.06 SPECIAL SUPPLIES 612.3510.690.000 070563 ACCT #1559 P 331 00257 HARDWARE/TOOLS/MISC 38.77 SMALL TOOLS 695.6120.440.000 070563 ACCT #1559 P 331 00258 HARDWARE/TOOLS/MISC 205.58 SPECIAL SUPPLIES 695.6120.690.000 070563 ACCT #1559 P 331 00259 HARDWARE/TOOLS/MISC 11.03 SPECIAL SUPPLIES 800.3646.690.000 070563 ACCT #1559 P 331 00260 HARDWARE/TOOLS/MISC 29.67 SMALL TOOLS 800.3729.440.000 070563 ACCT #1559 P 331 00261 HARDWARE/TOOLS/MISC 8.17 SPECIAL SUPPLIES 820.3850.690.000 070563 ACCT #1559 P 331 00262 HARDWARE/TOOLS/MISC 4.30 WTR TREATMT PARTS/MATERS 820.3908.302.001 070563 ACCT #1559 P 331 00263 HARDWARE/TOOLS/MISC 16.36 FUELS & LUBRICANTS 820.3908.450.000 070563 ACCT #1559 P 331 00264 HARDWARE/TOOLS/MISC 45.40 SPECIAL SUPPLIES 820.3908.690.000 070563 ACCT #1559 P 331 00265 HARDWARE/TOOLS/MISC 70.25 WTR SYSTM REPAIR MATERIA 820.3948.690.002 070563 ACCT #1559 P 331 00266 1,170.40 *VENDOR TOTAL UNITED DISTRUBUTION INC CHEMICALS 141.29 SPECIAL SUPPLIES 695.6120.690.000 070337 57182664.001 P 331 00267 UNITED HEALTHCARE AMBULANCE REFUND 368.03 AMBULANCE FEES 100.0800.617.000 070609 ID A860874018 P 331 00268 ACCOUNTS PAYABLE CITY OF UKIAH 06/08/2007 08:50:35 Schedule of Bills Payable GL540R-V06.74 PAGE 11 FOR A/P VENDOR NAME DESCRIPTION AMOUNT ACCOUNT NAME FUND & ACCOUNT CLAIM INVOICE PO# F/P ID LINE UNITED RENTALS NORTHWEST CUT-OFF SAW 925.57 SMALL TOOLS 820.3948.440.000 070564 65065862-001 037486 F 331 00269 BLADE 301.16 SMALL TOOLS 820.3948.440.000 070564 65065862-001 037486 F 331 00270 1,226.73 'VENDOR TOTAL VWR INTERNATIONAL INC PETRI DISHES 160.05 SPECIAL SUPPLIES 612.3580.690.000 070338 30448217 P 331 00271 INDICATOR STRIPS 29.93 SPECIAL SUPPLIES 612.3580.690.000 070339 30508863 P 331 00272 189.98 'VENDOR TOTAL WEF MEMBERSHIP MBRSHP/M FRONEBERGER 154.00 DUES & SUBSCRIPTIONS 612.3580.260.000 070593 1789981 P 331 00273 WESCO DISTRIBUTION INC. 225 EVA TRANSFORMERS 11,098.25 INVENTORY - PURCHASES 800.131.002 070495 445039 036936 P 331 00274 WEST COAST PNEUMATIC INC DEMOLITION TOOL 750.64 SMALL TOOLS 612.3510.440.000 070340 21608 037464 F 331 00275 WILLIAMS/GEORGINE AMBULANCE REFUND 84.83 AMBULANCE FEES 100.0800.617.000 070610 RUN #209837 P 331 00276 WILLOW COUNTY WATER DIST WATER 88.60 UTILITIES 612.3580.210.000 070565 ACCT 81154 P 331 00277 WINE COUNTRY WATERWORKS MBRSHP/G DOGALI 20.00 MEMBERSHIPS & MEETINGS 820.3901.262.000 070594 APPLICATION P 331 00278 TRAINING -5 PEOPLE 125.00 TRAVEL & CONFERENCE EXPE 820.3901.160.000 070595 REGIST FORM P 331 00279 145.00 'VENDOR TOTAL WYATT IRRIGATION SUPPLY VALVE 88.79 SPECIAL SUPPLIES 695.6120.690.000 070341 207552 P 331 00280 IRRIATION SUPPL 53.65 SPECIAL SUPPLIES 695.6120.690.000 070496 207773 P 331 00281 IRRIATION SUPPL 73.75 SPECIAL SUPPLIES 695.6120.690.000 070497 208230 P 331 00284 IRRIATION SUPPL 261.01 SPECIAL SUPPLIES 100.6001.690.000 070498 207830 P 331 00283 IRRIATION SUPPL 312.48 SPECIAL SUPPLIES 100.6001.690.000 070499 207829 P 331 00282 789.68 'VENDOR TOTAL XEROX CORPORATION MAY07 BASE CHRG 124.63 EQUIPMENT MAINT & REPAIR 100.6150.302.000 070566 25362895 037041 P 331 00285 4DOMAINS INC WEBSITE HOSTING 203.40 DUES & SUBSCRIPTIONS 100.1965.260.000 070567 ACCT 1658 P 331 00286 ACCOUNTS PAYABLE Soheduie of Bi115 Payable 06/08/2007 08:50:35 FOR AIR VENDOR NAME. - FUND 6 ACCOUNT CLAIM INVOICE AMOUNT ACCOUNT' NAME DESCRIPTION REPORT TOTALS: 185,803.53 RECORDS PRINTED - 000286 CITY OF UKIAH GL540R-V06.74 PACE 12 PO# F/P ID LINE ACCOUNTS PAYABLE PRE EDIN/G LI—S/TT OF 06/14/2007 16:26:57 Schedule of Bills Payable FUND RECAP: �,.�.!.�.. v� FUND DESCRIPTION DISBURSEMENTS 100 GENERAL FUND 46,160.41 140 PARK DEVELOPMENT FUND 450.93 220 PEG. DIST. 81 OPER & MAINT 45.65 230 PKC. DIST. $1 REVENUE FUND 54.00 330 1998 STIP AUGMENTATION FUND 285,418.80 333 COMM. DEVELOPMT. BLOCK GRANT 158,900.00 410 CONFERENCE CENTER FUND 200.36 575 GARAGE FUND 511.56 600 AIRPORT FUND 9,847.38 612 CITY/DIST. SEWER FUND 5,405.04 660 SANITARY DISPOSAL SITE FUND 3,121.50 678 PUBLIC SAFETY DISPATCH FUND 151.79 695 GOLF FUND 2,079.51 696 PURCHASING FUND 179.15 697 BILLING ENTERPRISE FUND 836.19 800 ELECTRIC FUND 169,666.34 806 PUBLIC BENEFITS CHARGES 775.00 820 WATER FUND 8,691.52 900 SPECIAL DEPOSIT TRUST FUND 4,723.96 940 PAYROLL POSTING FUND 187,367.88 950 GENERAL SERVICE (ACCTS REM 484.24 TOTAL ALL FUNDS 885,071.21 BANK RECAP: BANK NAME DISBURSEMENTS UBOC UNION BANK OF CALIFORNIA 885,071.21 TOTAL ALL BANKS 885,071.21 THE PRE EDIN/G LI—S/TT OF BILLS PAYABLE WAS REVIEWED AND APPROVED FOR PAYMENT. DATE �,.�.!.�.. v� APPROVED BY ... ..... .. ........ I CITY OF UKIAH GL060S-V06.74 RECAPPAGE OL540R ACCOUNTS PAYABLE CITY OF UKIAH 06/14/2007 16:26:57 Schedule of Bills Payable GL540R-V06.74 PAGE 1 FOR A/P VENDOR NAME - DESCRIPTION AMOUNT ACCOUNT NAME FUND & ACCOUNT CLAIM INVOICE PO# F/P ID LINE ACS JUN07 SOFTWR MAINT 179.15 CONTRACTUAL SERVICES 696.1390.250.000 070647 1479127RI 036904 F 356 00001 JUN07 SOFTWR MAINT 806.19 CONTRACTUAL SERVICES 697.1305.250.000 070647 1479127RI 036904 F 356 00002 JUN07 SOFTWR MAINT 806.19 CONTRACTUAL SERVICES 100.1301.250.000 070647 1479127RI 036904 F 356 00003 1,791.53 *VENDOR TOTAL AFLAC - FLEX ONE UNREIMBURSD MEDICL 84.61 MEDICAL & DEPENDANT REIM 940.200.728 070653 FAX P 356 00004 AIR BP AVIATION SERVICES JET FUEL 18,970.51 AVIATION FUELS & LUBRICA 600.5001.451.000 070648 5380907 P 356 00016 LOW LEAD FUEL 32,424.15 AVIATION FUELS & LUBRICA 600.5001.451.000 070649 5386461 P 356 00017 FUEL ADDITIVE 108.19 AVIATION FUELS & LUBRICA 600.5001.451.000 070650 VP14599 P 356 00006 CAMLOCK ADAP 3" 50.64 BLDG & GROUNDS MAINTENAN 600.5001.305.000 070651 VP14793 037433 P 356 00007 CLOCK GAUGE W/ALARM 1,961.08 BLDG & GROUNDS MAINTENAN 600.5001.305.000 070651 VP14793 037433 P 356 00008 HAND PUMP 145.46 BLDG & GROUNDS MAINTENAN 600.5001.305.000 070651 VP14793 037433 P 356 00009 SPIN -ON FILTER ADAP 22.63 BLDG & GROUNDS MAINTENAN 600.5001.305.000 070651 VP14793 037433 P 356 00010 5" SPIN ON FILTER 37.71 BLDG & GROUNDS MAINTENAN 600.5001.305.000 070651 VP14793 037433 P 356 00011 1" ANTI SYPHON VALVE 344.80 BLDG & GROUNDS MAINTENAN 600.5001.305.000 070651 VP14793 037433 P 356 00012 DIFF PRESS GAUGE 367.90 BLDG & GROUNDS MAINTENAN 600.5001.305.000 070651 VP14793 037433 P 356 00013 FREIGHT 41.19 BLDG & GROUNDS MAINTENAN 600.5001.305.000 070651 VP14793 037433 P 356 00014 4" DUST CAP 36.64 BLDG & GROUNDS MAINTENAN 600.5001.305.000 070651 VP14793 037433 P 356 00015 MAY07 CC SALES 46,334.36CR AIRPORT GAS & OIL SALES 600.0800.650.001 070652 UK19510 P 356 00005 8,196.54 *VENDOR TOTAL AIR TECHNOLOGY WEST SERVICE CALL 175.00 WTR TREATMT PARTS/MATERS 820.3908.302.001 070500 8530 P 356 00018 ANIXTER INC PLEXI FRONT DR 213.37 TELEVISING CITY COUNCIL 100.1945.651.002 070654 673-647093 037488 P 356 00025 WALL MNT CABINET 455.18 TELEVISING CITY COUNCIL 100.1945.651.002 070654 673-647093 037488 P 356 00026 FREIGHT 47.01 TELEVISING CITY COUNCIL 100.1945.651.002 070654 673-647093 037488 P 356 00027 DRAWER RACK 89.06 TELEVISING CITY COUNCIL 100.1945.651.002 070655 673-646370 037488 F 356 00019 END LACING BAR 33.82 TELEVISING CITY COUNCIL 100.1945.651.002 070655 673-646370 037486 F 356 00020 PANELS 10.84 TELEVISING CITY COUNCIL 100.1945.651.002 070655 673-646370 037486 F 356 00021 FREIGHT 20.34 TELEVISING CITY COUNCIL 100.1945.651.002 070655 673-646370 037488 F 356 00022 FILLER PANEL 7.26 TELEVISING CITY COUNCIL 100.1945.651.002 070655 673-646370 037488 F 356 00023 MID ATL L LACING BAR 21.65 TELEVISING CITY COUNCIL 100.1945.651.002 070655 673-646370 037488 P 356 00024 898.53 *VENDOR TOTAL ARAMARK UNIFORM SERVICES FLOOR MAT SRV 206.48 CIVIC CENTER M & R 100.1915.301.000 070659 ACCT 37099000 P 356 00028 FLOOR MAT SRV 126.87 CONTRACTUAL SERVICES 695.6120.250.000 070659 ACCT 37099000 P 356 00029 FLOOR MAT SRV 52.72 BUILDING MAINT & REPAIR 410.6190.301.000 070659 ACCT 37099000 P 356 00030 386.07 *VENDOR TOTAL ASTRO BUSINESS TECH. INC COPIER MAINT AGMNT 363.71 CONTRACTUAL SERVICES 100.1915.250.000 070656 97809 P 356 00031 ACCOUNTS PAYABLE 06/14/2007 16:26:57 VENDOR NAME DESCRIPTION ASTRO BUSINESS TECH. INC COPIER MAINT AGMNT B & B INDUSTRIAL SUPPLY HARDWARE HARDWARE HARDWARE BARTON/RANDY ENERGY REBATE BLUE CROSS OF CALIFORNIA JUN07 INSUR PREM JUN07 INSUR PREM JUN07 INSUR PREM BLUEPRINTS & COPIES COPIES COPIES BROWN AND CALDWELL WELL SITING STUDY BUSCH/NANCY ROOTER SRV CALL C & H DISTRIBUTORS METAL SHELVING UNITS EXTRA SHELVES FREIGHT CALIF USE TAX DIST USE TAX SUPPLEMENT TAX CAIN/CHRIS CONCERT PERFM-6/24/7 CHEVRON USA INC FUEL CHICO DRAIN OIL SERVICE WASTE OIL DISPOSAL WASTE OIL DISPOSAL WASTE OIL DISPOSAL Schedule of Bills Payable FOR A/P AMOUNT ACCOUNT NAME FUND & ACCOUNT 1,173.13 CONTRACTUAL SERVICES 100.1915.250.000 1,536.84 *VENDOR TOTAL 15.37 GARAGE VEHICLE MAINT COS 100.2001.303.000 149.99 SPECIAL SUPPLIES 100.6001.690.000 10.54 SPECIAL SUPPLIES 600.3646.690.000 175.90 `VENDOR TOTAL 100.00 ENERGY CONSERVATION PROG 806.3765.250.005 8,980.71 P/R DEDUCT.- MEDICAL INS 940.200.720 14,188.60 NON-EMPLOYEE HEALTH INS. 940.200.724 52,492.53 CITY CONTRIBUTION-INSURA 940.205.602 75,661.84 `VENDOR TOTAL 12.93 TRAINING 100.2190.160.001 145.46 EQUIPMENT MAINT & REPAIR 800.5536.302.000 158.39 'VENDOR TOTAL 2,844.00 CONTRACTUAL SERVICES 820.3908.250.000 90.00 SPECIAL SUPPLIES 695.6120.690.000 512.89 EQUIPMENT MAINT & REPAIR 100.1915.302.000 86.20 EQUIPMENT MAINT & REPAIR 100.1915.302.000 202.15 EQUIPMENT MA.INP & REPAIR 100.1915.302.000 40.31CR STATE USE TAX LIABILITY 900.205.013 2.78CR DISTRICT USE TAX LIABILI 900.205.237 16.84 EQUIPMENT MAINT & REPAIR 100.1915.302.000 774.99 'VENDOR TOTAL 2,125.00 CONCERT SERIES 900.205.226 143.81 FUELS & LUBRICANTS 100.2001.450.000 58.90 ANTI -FREEZE DISPOSAL 575.5801.250.006 58.90 FUELS & LUBRICANTS 100.2001.450.000 58.90 FUELS & LUBRICANTS 100.2101.450.000 176.70 *VENDOR TOTAL CITY OF UKIAH GL540R-V06.74 PAGE 2 CLAIM INVOICE 070657 97814 070660 ACCT #CITUK 070660 ACCT #CITUK 070660 ACCT #CITUK 070658 CUST 71353-7 070661 001212468A 070661 001212468A 070661 001212468A 070662 37302 070663 37264 070664 1155629 070665 34318 070666 10183170 070666 10183170 070666 10183170 070666 10183170 070666 10183170 070666 10183170 070667 CONTRACT 070618 7898197277706 070668 18-CITYUI8 070668 18-CITYU18 070668 18-CITYUI8 PO# F/P ID LINE P 356 00032 P 356 00033 P 356 00034 P 356 00035 P 356 00036 P 356 00037 P 356 00038 P 356 00039 P 356 00041 P 356 00040 036711 P 356 00042 P 356 00043 037404 F 356 00044 037404 F 356 00045 037404 F 356 00046 P 356 00047 P 356 00048 037404 F 356 00049 P 356 00050 P 356 00051 P 356 00052 P 356 00053 P 356 00054 ACCOUNTS PAYABLE CITY OF UKIAH 06/14/2007 16:26:57 Schedule of Bills Payable GL540R-VO6.74 PAGE 3 FOR A/P VENDOR NAME DESCRIPTION AMOUNT ACCOUNT NAME FUND & ACCOUNT CLAIM INVOICE PO# F/P ID LINE CLARK/ROBERT ENERGY REBATE 375.00 ENERGY CONSERVATION FROG 806.3765.250.005 070669 CUST 73852-6 P 356 00055 CONCRETE PETE PARK PERMIT REFUND 54.00 ON STREET PARKING PERMIT 230.0400.411.000 070670 NONE P 356 00056 CONSOLIDATED ELECTRICAL SENSOR 479.31 TRTMT REECE EQUIP REPLCM 612.3580.302.003 070619 8821-466121 P 356 00057 DIST USE TAX 1.41CR DISTRICT USE TAX LIABILI 900.205.237 070619 8821-466121 P 356 00058 477.90 .'VENDOR TOTAL CRAWFORD/STEVEN C. CONCERT SIGNS 381.44 CONCERT SERIES 900.205.226 070620 20071472 P 356 00059 DAKTRONICS INC LIGHTS 42.14 SPECIAL SUPPLIES 100.6001.690.000 070671 6179458 P 356 00060 DIST USE TAX 0.13CR DISTRICT USE TAX LIABILI 900.205.237 070671 6179458 P 356 00061 42.01 *VENDOR TOTAL DIVERSIFIED RISK INSURAN MAY07 EVENT INSUR 532.50 INSURANCE DEPOSITS 100.0700.520.001 070672 UKIAHOO-01 P 356 00062 EBA ENGINEERING ENVIRO MONITORING 3,121.50 MONITORING& TESTING(PVT 660.3401.250.005 070673 17396 037147 P 356 00063 FOWLER MOTORS INC./KEN PARTS 98.40 GARAGE VEHICLE MAINT COS 100.2001.303.000 070674 OUST #7496 P 356 00064 PARTS 45.73 GARAGE PARTS/SUPPLIES & 100.3110.303.004 070674 CUST #7496 P 356 00065 144.13 *VENDOR TOTAL FRIEDMAN BROS HARDWARE HARDWARE/TOOL/MISC 53.88 SPECIAL SUPPLIES 100.1501.690.000 070675 COST #5165 P 356 00066 HARDWARE/TOOL/MISC 201.93 CIVIC CENTER M & R 100.1915.301.000 070675 CUST #5165 P 356 00067 HARDWARE/TOOL/MISC 723.80 SMALL TOOLS 100.1915.440.000 070675 CUST #5165 P 356 00068 HARDWARE/TOOL/MISC 836.89 SPECIAL SUPPLIES 100.1915.690.000 070675 COST #5165 P 356 00069 HARDWARE/TOOL/MISC 8.02 GARAGE VEHICLE MAINT COS 100.2001.303.000 070675 COST #5165 P 356 00070 HARDWARE/TOOL/MISC 66.21 FIRE APPARATUS 100.2101.303.001 070675 COST #5165 P 356 00071 HARDWARE/TOOL/MISC 17.13 SMALL TOOLS 100.2101.440.000 070675 CUST #5165 P 356 00072 HARDWARE/TOOL/MISC 768.07 SPECIAL SUPPLIES 100.3110.690.000 070675 CUST #5165 P 356 00073 HARDWARE/TOOL/MISC 252.82 CONCRETE/SUPPLIES 100.3110.690.004 070675 COST #5165 P 356 00074 HARDWARE/TOOL/MISC 80.28 SMALL TOOLS 100.6001.440.000 070675 CUST #5165 P 356 00075 HARDWARE/TOOL/MISC 2,396.16 SPECIAL SUPPLIES 100.6001.690.000 070675 COST #5165 P 356 00076 HARDWARE/TOOL/MISC 25.54 VANDALISM REPAIR 100.6001.692.000 070675 CUST #5165 P 356 00077 HARDWARE/TOOL/MISC 2.81 SPEC SUPPLIES ANIMAL CON 100.6005.690.000 070675 CUST #5165 P 356 00078 HARDWARE/TOOL/MISC 145.59 EQUIPMENT MAINT & REPAIR 100.6130.302.000 070675 CUST #5165 P 356 00079 HARDWARE/TOOL/MISC 450.93 SOFTBALL COMPLEX REHAB P 140.6050.800.004 070675 CUST #5165 P 356 00080 HARDWARE/TOOL/MISC 1,472.76 BLDG & GROUNDS MAINTENAN 600.5001.305.000 070675 CUST #5165 P 356 00081 HARDWARE/TOOL/MISC 7.45 SPECIAL SUPPLIES 600.5001.690.000 070675 CUST #5165 P 356 00082 HARDWARE/TOOL/MISC 121.81 SPECIAL SUPPLIES 612.3510.690.000 070675 CUST #5165 P 356 00083 HARDWARE/TOOL/MISC 623.60 EQUIPMENT MAINT & REPAIR 612.3580.302.000 070675 CUST #5165 P 356 00084 ACCOUNTS PAYABLE CITY OF UKIAH 06/14/2007 16:26:57 Schedule of Bills Payable GL540R-VO6.74 PAGE 4 FOR A/P VENDOR NAME DESCRIPTION FRIEDMAN BROS HARDWARE HARDWARE/TOOL/MISC HARDWARE/TOOL/MISC HARDWARE/TOOL/MISC HARDWARE/TOOL/MISC HARDWARE/TOOL/MISC HARDWARE/TOOL/MISC HARDWARE/TOOL/MISC HARDWARE/TOOL/MISC HARDWARE/TOOL/MISC HARDWARE/TOOL/MISC HARDWARE/TOOL/MISC HARDWARE/TOOL/MISC HARDWARE/TOOL/MISC HARDWARE/TOOL/MISC HARDWARE/TOOL/MISC HARDWARE/TOOL/MISC FUCHS/DEBORAH BANK FEES REFUND CREDIT SAL FULWIDER OUTDOOR POWER E PARTS GRANITE CONSTRUCTION COM RR XING REHAB RR XING REHAB LESS RETENTION LESS RETENTION HACH COMPANY LAB SUPPLIES LAB SUPPLIES HI -LINE UTILITY SUPPLY GLOVES & PROTECTORS STATE USE TAX DIST USE TAX HOYLE/PETER REPLACE FRAMES AMOUNT ACCOUNT NAME FUND & ACCOUNT 23.37 PLUMB & ELECT SUPPLIES 612.3580.302.002 60.51 SMALL TOOLS 612.3580.440.000 420.83 LUMBER & BUILDING SUPPLI 612.3580.540.000 7.59 BUILDING MAINTENANCE 695.6120.305.001 444.56 SPECIAL SUPPLIES 695.6120.690.000 324.72 SPECIAL SUPPLIES 800.3646.690.000 125.40 SPECIAL SUPPLIES 800.3650.690.000 32.67 SMALL TOOLS 800.3729.440.000 43.11 VEHICLE REPAIR & MAINTEN 800.3765.303.000 32.07 SPECIAL SUPPLIES 820.3850.690.000 207.08 BLDG MAINT & REPAIRS 820.3908.301.000 1.00 WTR TREATMT PARTS/MATERS 820.3908.302.001 71.33 SMALL TOOLS 820.3908.440.000 91.55 SPECIAL SUPPLIES 820.3908.690.000 146.61 WTR SYSTM REPAIR MATERIA 820.3948.690.002 256.19 MACHINERY & EQUIPMENT 820.3948.800.000 10,544.27 "VENDOR TOTAL 30.00 SPECIAL SUPPLIES 697.1305.690.000 162.22 UTILITY CREDIT DAL CLEAR 950.115.101 192.22 'VENDOR TOTAL 104.31 GARAGE PARTS/SUPPLIES & 100.3110.303.004 136,435.00 2000 STIP RAILROAD REHAB 330.9805.250.000 180,697.00 RAILROAD REHAB 2002 STIP 330.9609.250.000 13,643.50CR ACCOUNTS PAYABLE-RETENTI 330.202.001 18,069.70CR ACCOUNTS PAYABLE-RETENTI 330.202.001 285,418.80 'VENDOR TOTAL 69.51 SPECIAL SUPPLIES 612.3580.690.000 342.00 SPECIAL SUPPLIES 612.3580.690.000 411.51 'VENDOR TOTAL 435.03 SMALL TOOLS 800.3729.440.000 28.41CR STATE USE TAX LIABILITY 900.205.013 1.96CR DISTRICT USE TAX LIABILI 900.205.237 404.66 *VENDOR TOTAL 58.00 MAJOR CRIMES INVESTIGATI 100.2001.500.002 CLAIM INVOICE 070675 COST #5165 070675 COST #5165 070675 COST #5165 070675 COST #5165 070675 COST #5165 070675 COST #5165 070675 COST #5165 070675 CUST #5165 070675 CUST #5165 070675 COST #5165 070675 COST #5165 070675 COST #5165 070675 COST #5165 070675 COST #5165 070675 COST #5165 070675 COST #5165 070676 COST 53159-0 070677 OUST 53159-0 070621 9375953 070678 SPEC 07-06 070678 SPEC 07-06 070678 SPEC 07-06 070678 SPEC 07-06 070501 5146971 070502 5143829 070679 1/822480 070679 1/822480 070679 1/822480 070680 REIMBURSEMENT PO# F/P ID LINE P 356 00085 P 356 00086 P 356 00087 P 356 00088 P 356 00089 P 356 00090 P 356 00091 P 356 00092 P 356 00093 P 356 00094 P 356 00095 P 356 00096 P 356 00097 P 356 00098 P 356 00099 P 356 00100 P 356 00101 P 356 00102 P 356 00103 037483 P 356 00104 037483 P 356 00105 P 356 00106 P 356 00107 P 356 00109 P 356 00108 P 356 00110 P 356 00111 P 356 00112 P 356 00113 ACCOUNTS PAYABLE 06/14/2007 16:26:57 VENDOR NAME DESCRIPTION INTEGRITY SHRED SHRED DOCUMENTS SHRED DOCUMENTS SHRED DOCUMENTS SHRED DOCUMENTS JARVIS & FAY, LLP LEGAL SRVS/RIVER KELLY-MOORE PAINT CO. PAINT & SUPPLIES PAINT & SUPPLIES PAINT & SUPPLIES PAINT & SUPPLIES PAINT & SUPPLIES KIRKLEY/ELIZABETH TRAVL 6/5-6/7/7 MENDO MILL & LUMBER CO CAPS, PVC MISC HARDWARE MENDOCINO COUNTY MAY07 PARKING -CO MAY07 PARKING -ST MENDOCINO COUNTY GENERAL CELL PHONE/TASK FC METROCALL INC PAGER SRVS MORALES/THERESA UTILITY REFUND NICKOLAUS & HAEG LLC MAY07 CONSULT SRVS OFFICE DEPOT OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES Schedule of Bills Payable FOR A/P AMOUNT ACCOUNT NAME FUND & ACCOUNT 28.50 P 356 SPECIAL SUPPLIES 100.2001.690.000 00122 P 356 00123 28.50 SPECIAL SUPPLIES 678.2040.690.000 14.25 CONTRACTUAL SERVICES 100.1301.250.000 14.25 CONTRACTUAL SERVICES 100.1601.250.000 85.50 *VENDOR TOTAL 607.09 CONTRACTUAL SERVICES 612.3580.250.000 16.14 SPECIAL SUPPLIES 695.6120.690.000 230.40 SPECIAL SUPPLIES 695.6120.690.000 90.77 GARAGE PARTS/SUPPLIES & 100.3110.303.004 78.46 GARAGE PARTS/SUPPLIES & 100.3110.303.004 5.32 GARAGE PARTS/SUPPLIES & 100.3110.303.004 421.09 *VENDOR TOTAL 262.88 TRAVEL & CONFERENCE EXPE 800.3733.160.000 10.33 SPECIAL SUPPLIES 100.3110.690.000 32.68 BLDG MAINE & REPAIRS 820.3908.301.000 43.01 'VENDOR TOTAL 774.00 COUNTY SURCHG, PEG ENFOR 900.205.070 516.00 COUNTY SURCHG, PEG ENFOR 900.205.070 1,290.00 *VENDOR TOTAL 67.60 CONTRACTUAL SERVICES 100.2080.250.000 24.18 CONTRACTUAL SERVICES 100.2080.250.000 176.98 UTILITY CREDIT HAL CLEAR 950.115.101 4,650.00 CONTRACTUAL SERVICES 100.1601.250.000 16.91 SPECIAL SUPPLIES 100.1201.690.000 259.67 SPECIAL SUPPLIES 100.1301.690.000 54.17 SPECIAL SUPPLIES 100.1905.690.000 64.64 CAMERA & VIDEO EQUIPMENT 100.2001.250.005 496.82 TRAINING 100.2190.160.001 8.77 SPECIAL SUPPLIES 100.3001.690.000 CITY OF UKIAH GL540R-V06.74 PAGE 5 CLAIM INVOICE 070622 6991 070622 6991 070623 6990 070623 6990 070624 1910 070681 910-UK6233 070681 910-UK6233 070681 910-UK6233 070681 910-UK6233 070681 910-UK6233 070682 REIMBURSEMENT 070683 ACCT 125100 070683 ACCT 125100 070685 NONE 070685 NONE 070684 955004803-018 070686 Q0190493F 070722 CURT 70206-8 070625 NONE 070687 901973996 070687 901973996 070687 901973996 070687 901973996 070667 901973996 070687 901973996 PO# F/P ID LINE P 356 00116 P 356 00117 P 356 00114 P 356 00115 036395 P 356 00118 P 356 00119 P 356 00120 P 356 00121 P 356 00122 P 356 00123 P 356 00124 P 356 00125 P 356 00126 P 356 00127 P 356 00128 P 356 00129 P 356 00130 P 356 00131 P 356 00132 P 356 00133 P 356 00134 P 356 00135 P 356 00136 P 356 00137 P 356 00138 ACCOUNTS PAYABLE CITY OF UKIAH 06/14/2007 16:26:57 Schedule of Bills Payable GL540R-V06.74 PAGE 6 FOR A/P VENDOR NAME - DESCRIPTION AMOUNT ACCOUNT NAME FUND & ACCOUNT CLAIM INVOICE PO# F/P ID LINE OFFICE DEPOT OFFICE SUPPLIES 50.95 SPECIAL SUPPLIES 100.6110.690.000 070687 901973996 P 356 00139 OFFICE SUPPLIES 123.29 SPECIAL SUPPLIES 678.2040.690.000 070687 901973996 P 356 00140 1,075.22 *VENDOR TOTAL OFFICE MAX TONER 58.14 PUBLIC EDUC BROCHURES 820.3901.690.002 070688 662930 P 356 00141 ORIENTAL TRADING COMPANY 3-D TEEPEES 32.16 SPECIAL SUPPLIES 100.6114.690.000 070689 616285663-01 037480 F 356 00142 DREAM CATCHERS 42.83 SPECIAL SUPPLIES 100.6114.690.000 070689 616285663-01 037480 F 356 00143 SHERIFF BADGES 26.67 SPECIAL SUPPLIES 100.6114.690.000 070689 616285663-01 037480 F 356 00144 STICKER SCENES 26.67 SPECIAL SUPPLIES 100.6114.690.000 070689 616285663-01 037480 F 356 00145 COWBOY BOOT NOTEPADS 18.80 SPECIAL SUPPLIES 100.6114.690.000 070689 616285663-01 037480 F 356 00146 COWBOY HATS 48.22 SPECIAL SUPPLIES 100.6114.690.000 070689 616285663-01 037480 F 356 00147 DOORKNOB HANGERS 21.28 SPECIAL SUPPLIES 100.6114.690.000 070689 616285663-01 037480 F 356 00148 LEI NECKLACES 37.44 SPECIAL SUPPLIES 100.6114.690.000 070689 616285663-01 037480 F 356 00149 PENNANTS 4.26 SPECIAL SUPPLIES 100.6114.690.000 070689 616285663-01 037480 F 356 00150 STICKER SHEETS 21.28 SPECIAL SUPPLIES 100.6114.690.000 070689 616285663-01 037480 F 356 00151 STICKER/TREASURE MAP 53.61 SPECIAL SUPPLIES 100.6114.690.000 070689 616285663-01 037480 F 356 00152 OCEAN/KNOB STAMPS 17.13 SPECIAL SUPPLIES 100.6114.690.000 070689 616285663-01 037480 F 356 00153 BEACH KEY CHAINS 22.47 SPECIAL SUPPLIES 100.6114.690.000 070689 616285663-01 037480 F 356 00154 PAPIER-MACHE TELESCOPES 53.61 SPECIAL SUPPLIES 100.6114.690.000 070689 616285663-01 037480 F 356 00155 TISSUE FISH KIT 54.79 SPECIAL SUPPLIES 100.6114.690.000 070689 616285663-01 037480 F 356 00156 AFRICAN MASKS 16.00 SPECIAL SUPPLIES 100.6114.690.000 070689 616285663-01 037480 F 356 00157 JUNGLE TISSUE KIT 54.79 SPECIAL SUPPLIES 100.6114.690.000 070689 616285663-01 037480 F 356 00158 JUNGLE ORNAMENTS 19.23 SPECIAL SUPPLIES 100.6114.690.000 070689 616285663-01 037480 F 356 00159 RAINFOREST BOOKMARKS 12.77 SPECIAL SUPPLIES 100.6114.690.000 070689 616285663-01 037480 F 356 00160 CERAMIC DINOSAURS 80.54 SPECIAL SUPPLIES 100.6114.690.000 070689 616285663-01 037480 F 356 00161 DINOSAUR MOBILES 37.44 SPECIAL SUPPLIES 100.6114.690.000 070689 616285663-01 037480 F 356 00162 FOAM DINOSAUR BEADS 17.02 SPECIAL SUPPLIES 100.6114.690.000 070689 616285663-01 037480 F 356 00163 KALEIDOSCOPES 42.83 SPECIAL SUPPLIES 100.6114.690.000 070689 616285663-01 037480 F 356 00164 BOOMERANGS 16.00 SPECIAL SUPPLIES 100.6114.690.000 070689 616285663-01 037480 F 356 00165 PAPER WATCHES 48.22 SPECIAL SUPPLIES 100.6114.690.000 070689 616285663-01 037480 F 356 00166 GIANT SUNGLASSES 16.00 SPECIAL SUPPLIES 100.6114.690.000 070689 616285663-01 037480 F 356 00167 WOOD YO-YOS 26.67 SPECIAL SUPPLIES 100.6114.690.000 070689 616285663-01 037480 F 356 00168 VISORS 8.05 SPECIAL SUPPLIES 100.6114.690.000 070689 616285663-01 037480 F 356 00169 PENCIL CRITTERS 4.26 SPECIAL SUPPLIES 100.6114.690.000 070689 616285663-01 037480 F 356 00170 PHOTO CUBES 37.44 SPECIAL SUPPLIES 100.6114.690.000 070689 616285663-01 037480 F 356 00171 BUG BOXES 26.67 SPECIAL SUPPLIES 100.6114.690.000 070689 616285663-01 037480 F 356 00172 MINI CALENDARS 42.83 SPECIAL SUPPLIES 100.6114.690.000 070689 616285663-01 037480 F 356 00173 PENCIL BOXES 69.77 SPECIAL SUPPLIES 100.6114.690.000 070689 616285663-01 037480 F 356 00174 FLYING DISKS 28.93 SPECIAL SUPPLIES 100.6114.690.000 070689 616285663-01 037480 F 356 00175 FLYER JETS 42.83 SPECIAL SUPPLIES 100.6114.690.000 070689 616285663-01 037480 F 356 00176 SLAP BRACELETS 12.77 SPECIAL SUPPLIES 100.6114.690.000 070689 616285663-01 037480 F 356 00177 TOP HATS 48.22 SPECIAL SUPPLIES 100.6114.690.000 070689 616285663-01 037480 F 356 00178 SHIPPING 110.49 SPECIAL SUPPLIES 100.6114.690.000 070689 616285663-01 037480 F 356 00179 STATE USE TAX 80.11CR STATE USE TAX LIABILITY 900.205.013 070689 616285663-01 P 356 00180 DIST USE TAX 5.52CR DISTRICT USE TAX LIABILI 900.205.237 070689 616285663-01 P 356 00181 1,215.36 `VENDOR TOTAL ACCOUNTS PAYABLE 06/14/2007 16:26:57 VENDOR NAME DESCRIPTION PATTERSON/LIA SECURITY DEPOSIT PHILLIPS GROUP/THE PLAN CHECK SRVS PLAN CHECK SRVS PHILLIPS/MELISSA ENERGY REBATE PINTANE/RICK UNIFORM ALLOWANCE PLEASANT VIEW DAIRY DIARY PRODUCTS PLOWSHARES DRAW DOWN-CDBG PROJ DRAW DOWN-CDBG PROD POLYDYNE INC POLYMER PRICE CORRECTION PRESS DEMOCRAT JOB ADVERTISING PRESS DEMOCRAT 1 YR SUB/CITY MGR PRYSMIAN CABLES & SYSTEM #2 CABLE PRICE ADJUSTMENT #2 CABLE PRICE ADJUSTMENT PUBLIC EMPLOYEES RETIREMENT -6/8/7 RETIREMENT -6/8/7 RETIREMENT -6/8/7 RETIREMENT -6/8/7 RETIREMENT -6/8/7 RETIREMENT -6/8/7 RETIREMENT -6/8/7 RETIREMENT -6/8/7 RETIREMENT -6/8/7 Schedule of Bills Payable FOR A/P AMOUNT ACCOUNT NAME FUND & ACCOUNT 500.00 RECREATION DEPT. RENTALS 100.0700.520.000 668.90 CONTRACTUAL SERVICES 100.2201.250.000 3,424.80 CONTRACTUAL SERVICES 100.2201.250.000 4,093.70 'VENDOR TOTAL 300.00 ENERGY CONSERVATION PROG 806.3765.250.005 86.40 UNIFORM ALLOWANCE 100.2001.157.000 40.92 FOOD & BEVERAGE FOR CLIE 410.6190.690.002 54,850.00 CONSTRUCTION 333.4721.250.000 104,050.00 CONSTRUCTION 333.4721.250.000 158,900.00 'VENDOR TOTAL 261.25 CHEMICALS 820.3908.520.000 104.50 CHEMICALS 820.3908.520.000 365.75 'VENDOR TOTAL 4,310.37 ADVERTISING 100.1601.690.002 207.96 DUES & SUBSCRIPTIONS 100.1201.260.000 2,732.65 SPECIAL SUPPLIES 800.3646.690.000 40.31CR SPECIAL SUPPLIES 800.3646.690.000 2,887.10 SPECIAL SUPPLIES 800.3646.690.000 12.61 SPECIAL SUPPLIES 800.3646.690.000 5,592.05 'VENDOR TOTAL 918.36 P/R DEDUCT.-P.E.R.S. 940.200.703 25,026.92 P/R DEDUCT.-P.E.R.S. 940.200.703 7,104.16 CITY CONTRIBUTION-P.E.R. 940.205.603 29,506.61 CITY CONTRIBUTION-P.E.R. 940.205.603 6,667.06 CITY CONTRIBUTION-P.E.R. 940.205.603 12,752.48 CITY CONTRIBUTION-P.E.R. 940.205.603 167.40 P/R DEDUCT.-SURV. BENEFI 940.200.704 21,155.57 PERS PPD 8.2238 RETIRE C 940.200.732 8,322.87 PERS 6% RETIRE CONT - SA 940.200.733 CITY OF UKIAH GL540R-V06.74 PAGE 7 CLAIM INVOICE 070690 REFUND 070691 7209 070692 7232 070699 CUST 28850-6 070693 REIMBURSEMENT 070694 CUST #23301 070695 PAY #6 070696 PAY #7 070503 347277 070503 347277 070701 ACCT 108694 070700 ACCT 30029550 070697 18316428 070697 16316428 070698 18317079 070698 18317079 070702 RETIREMENT 070702 RETIREMENT 070702 RETIREMENT 070702 RETIREMENT 070702 RETIREMENT 070702 RETIREMENT 070702 RETIREMENT 070702 RETIREMENT 070702 RETIREMENT PON F/P ID LINE P 356 00182 037308 P 356 00183 037308 P 356 00184 P 356 00185 P 356 00186 P 356 00187 P 356 00188 P 356 00189 P 356 00190 P 356 00191 P 356 00192 P 356 00193 037231 P 356 00194 037231 P 356 00195 037231 P 356 00196 037231 P 356 00197 P 356 00198 P 356 00199 P 356 00200 P 356 00201 P 356 00202 P 356 00203 P 356 00204 P 356 00205 P 356 00206 ACCOUNTS PAYABLE CITY OF UKIAH 06/14/2007 16:26:57 Schedule of Bills Payable GL540R-V06.74 PAGE 8 FOR A/P VENDOR NAME - DESCRIPTION AMOUNT ACCOUNT NAME FUND & ACCOUNT CLAIM INVOICE PO# F/P ID LINE PUBLIC EMPLOYEES 111,621.43 *VENDOR TOTAL RECKIS/KATHERINE UTILITY REFUND 105.29 UTILITY CREDIT HAL CLEAR 950.115.101 070723 CUST 72794-1 P 356 00207 REDWOOD AUTO SUPPLY CO VEHICLE PARTS/SUPPL 4.65 GARAGE PARTS/SUPPLIES & 100.1915.303.004 070703 ACCT #2430 P 356 00208 VEHICLE PARTS/SUPPL 145.83 GARAGE VEHICLE MAINT COS 100.2001.303.000 070703 ACCT #2430 P 356 00209 VEHICLE PARTS/SUPPL 73.23 FUELS & LUBRICANTS 100.2001.450.000 070703 ACCT #2430 P 356 00210 VEHICLE PARTS/SUPPL 26.15CR FIRE APPARATUS 100.2101.303.001 070703 ACCT #2430 P 356 00211 VEHICLE PARTS/SUPPL 16.33 AMBULANCES 100.2101.303.002 070703 ACCT #2430 P 356 00212 VEHICLE PARTS/SUPPL 201.29 SMALL TOOLS 100.2101.440.000 070703 ACCT #2430 P 356 00213 VEHICLE PARTS/SUPPL 31.84 OPERATIONAL SUPPLIES 100.2101.690.001 070703 ACCT #2430 P 356 00214 VEHICLE PARTS/SUPPL 64.04 GARAGE PARTS/SUPPLIES & 100.3001.303.004 070703 ACCT #2430 P 356 00215 VEHICLE PARTS/SUPPL 174.05 GARAGE PARTS/SUPPLIES & 100.3110.303.004 070703 ACCT #2430 P 356 00216 VEHICLE PARTS/SUPPL 48.07 GARAGE PARTS/SUPPLIES & 100.6001.302.004 070703 ACCT #2430 P 356 00217 VEHICLE PARTS/SUPPL 160.46 GARAGE PARTS/SUPPLIES & 100.6001.303.004 070703 ACCT 92430 P 356 00218 VEHICLE PARTS/SUPPL 15.25 SMALL TOOLS 100.6001.440.000 070703 ACCT #2430 P 356 00219 VEHICLE PARTS/SUPPL 139.37 SPECIAL SUPPLIES 100.6001.690.000 070703 ACCT #2430 P 356 00220 VEHICLE PARTS/SUPPL 323.84 EQUIPMENT PARTS 575.5801.431.000 070703 ACCT #2430 P 356 00221 VEHICLE PARTS/SUPPL 93.04 SMALL TOOLS 575.5801.440.000 070703 ACCT #2430 P 356 00222 VEHICLE PARTS/SUPPL 0.84 GARAGE PARTS 600.5001.303.004 070703 ACCT #2430 P 356 00223 VEHICLE PARTS/SUPPL 37.45 BLDG & GROUNDS MAINTENAN 600.5001.305.000 070703 ACCT #2430 P 356 00224 VEHICLE PARTS/SUPPL 21.75 VEHICLE REPAIR & MAINT 612.3510.303.000 070703 ACCT #2430 P 356 00225 VEHICLE PARTS/SUPPL 63.23 FUELS & LUBRICANTS 612.3510.450.000 070703 ACCT #2430 P 356 00226 VEHICLE PARTS/SUPPL 143.24 VEHICLE REPAIR & MAINTEN 612.3580.303.000 070703 ACCT #2430 P 356 00227 VEHICLE PARTS/SUPPL 22.13 VEHICLE REPAIR & MAINTEN 695.6120.303.000 070703 ACCT #2430 P 356 00228 VEHICLE PARTS/SUPPL 53.42 GARAGE PARTS 695.6120.303.004 070703 ACCT #2430 P 356 00229 VEHICLE PARTS/SUPPL 17.43 VEHICLE REPAIR & MAINTEN 800.3765.303.000 070703 ACCT #2430 P 356 00230 VEHICLE PARTS/SUPPL 23.71 GARAGE PARTS 820.3901.303.004 070703 ACCT #2430 P 356 00231 1,848.34 'VENDOR TOTAL REDWOOD COAST PETROLEUM CARDLCK 5/19-5/31/7 2,945.27 FUELS & LUBRICANTS 100.2001.450.000 070704 A/R #6909 P 356 00232 CARDLCK 5/19-5/31/7 641.42 FUELS & LUBRICANTS 100.2101.450.000 070704 A/R #6909 P 356 00233 CARDLCK 5/19-5/31/7 763.42 FUELS & LUBRICANTS 800.3765.450.000 070704 A/R #6909 P 356 00234 CARDLCK 5/19-5/31/7 1,033.71 FUELS & LUBRICANTS 100.3110.450.000 070704 A/R #6909 P 356 00235 CARDLCK 5/19-5/31/7 237.43 FUELS & LUBRICANTS 100.3110.450.000 070704 A/R #6909 P 356 00236 CARDLCK 5/19-5/31/7 78.04 FUELS & LUBRICANTS 100.1915.450.000 070704 A/R #6909 P 356 00237 CARDLCK 5/19-5/31/7 110.00 FUELS & LUBRICANTS 100.2080.450.000 070704 A/R #6909 P 356 00238 CARDLCK 5/19-5/31/7 16.31 FUELS & LUBRICANTS 100.3001.450.000 070704 A/R #6909 P 356 00239 CARDLCK 5/19-5/31/7 127.71 FUELS & LUBRICANTS 820.3901.450.000 070704 A/R #6909 P 356 00240 CARDLCK 5/19-5/31/7 45.65 FUELS & LUBRICANTS 220.4601.450.000 070704 A/R #6909 P 356 00241 CARDLCK 5/19-5/31/7 35.78 FUELS & LUBRICANTS - GAR 575.5801.450.001 070704 A/R #6909 P 356 00242 CAROLCK 5/19-5/31/7 753.04 FUELS & LUBRICANTS 100.6001.450.000 070704 A/R #6909 P 356 00243 CARDLCK 5/19-5/31/7 1,088.40 FUELS & LUBRICANTS 695.6120.450.000 070704 A/R #6909 P 356 00244 CARDLCK 5/19-5/31/7 143.89 LUBRICANTS 612.3580.450.000 070704 A/R #6909 P 356 00245 CARDLCK 5/19-5/31/7 169.62 FUELS & LUBRICANTS 820.3908.450.000 070704 A/R #6909 P 356 00246 CARDLCK 5/19-5/31/7 97.16 FUELS & LUBRICANTS 100.6005.450.000 070704 A/R #6909 P 356 00247 ACCOUNTS PAYABLE CITY OF UKIAH 06/14/2007 16:26:57 Schedule of Bills Payable GL540R-V06.74 PAGE 9 FOR A/P VENDOR NAME _ - - DESCRIPTION AMOUNT ACCOUNT NAME FUND & ACCOUNT CLAIM INVOICE PO# F/P ID LINE REDWOOD COAST PETROLEUM 8,286.85 'VENDOR TOTAL REDWOOD EMPIRE DIVISION MBRSHIP DUES 2007 100.00 DUES & SUBSCRIPTIONS 100.1990.260.000 070705 NONE P 356 00248 RIND PACIFIC, INC. CARDLCK 5/16-5/31/7 966.99 FUELS & LUBRICANTS 612.3510.450.000 070706 C096260 P 356 00249 CARDLCK 5/16-5/31/7 775.65 FUELS & LUBRICANTS 820.3901.450.000 070706 C096260 P 356 00250 1,742.64 'VENDOR TOTAL SANGIACOMO/SAGE TRAVL 3/8-3/10/7 256.16 TRAVEL & CONFERENCE EXPE 100.6110.160.000 070707 REIMBURSEMENT P 356 00251 SECHREST/KIM PETTY CASH BOX 2.28 BLDG & GROUNDS MAINTENAN 600.5001.305.000 070708 REIMBURSEMENT P 356 00252 PETTY CASH BOX 15.00 TRAVEL & CONFERENCE EXPE 100.1601.160.000 070708 REIMBURSEMENT P 356 00253 PETTY CASH BOX 18.00 FUELS & LUBRICANTS 100.1915.450.000 070708 REIMBURSEMENT P 356 00254 PETTY CASH BOX 2.16 SPECIAL SUPPLIES 100.1101.690.000 070708 REIMBURSEMENT P 356 00255 PETTY CASH BOX 16.95 FUELS & LUBRICANTS 100.1915.450.000 070708 REIMBURSEMENT P 356 00256 PETTY CASH BOX 18.52 SPECIAL EVENTS/SUPPLIES 100.1001.690.000 070708 REIMBURSEMENT P 356 00257 PETTY CASH BOX 22.35 SPECIAL SUPPLIES 100.1501.690.000 070708 REIMBURSEMENT P 356 00258 PETTY CASH BOX 18.22 SPECIAL SUPPLIES 100.6001.690.000 070708 REIMBURSEMENT P 356 00259 PETTY CASH BOX 24.77 CONCERT SERIES 900.205.226 070708 REIMBURSEMENT P 356 00260 PETTY CASH BOX 13.00 SAFETY & TRAINING MATERS 612.3505.690.001 070708 REIMBURSEMENT P 356 00261 PETTY CASH BOX 6.45 SAFETY & TRAINING MATERS 612.3505.690.001 070708 REIMBURSEMENT P 356 00262 PETTY CASH BOX 14.55 SPECIAL SUPPLIES 820.3960.690.000 070708 REIMBURSEMENT P 356 00263 172.25 'VENDOR TOTAL SMITH/CEZANNE UTILITY REFUND 39.75 UTILITY CREDIT BAL CLEAR 950.115.101 070724 CUST 74441-7 P 356 00264 SOBERANIS/KAREN ARTWORK -CONCERTS 1,072.50 CONCERT SERIES 900.205.226 070709 81824 037504 F 356 00265 SOURCE CALIFORNIA ENERGY ADDL TIME & MAILS 16,127.50 HYDRO PLANT STORM DAMAGE 800.5536.250.007 070725 202749 036772 P 356 00266 ADDL TIME & MATES 82,492.79 HYDRO PLANT STORM DAMAGE 800.5536.250.007 070726 202755 036772 P 356 00268 ADDL TIME & MATES 8,576.33 HYDRO PLANT STORM DAMAGE 800.5536.250.007 070727 202754 036772 P 356 00267 ADDL WORK 17,288.94 EQUIPMENT MAINT & REPAIR 800.5536.302.000 070728 202756 036713 P 356 00269 ADDL WORK 1,985.00 EQUIPMENT MAINT & REPAIR 800.5536.302.000 070729 202761 036713 P 356 00270 ADDL WORK 33,737.62 EQUIPMENT MAINT & REPAIR 800.5536.302.000 070730 202765 036713 P 356 00271 160,208.18 'VENDOR TOTAL STANFORD/CINDY TRA I, 6/25-6/26/7 249.46 TRAVEL & CONFERENCE EXPE 100.2101.160.000 070710 ADVANCE P 356 00272 STATE BOARD OF EQUALIZAT MAY07 SET EXCISE TAX 130.06 AIRPORT GAS & OIL SALES 600.0800.650.001 070711 MJMT33-000434 P 356 00273 ACCOUNTS PAYABLE CITY OF UKIAH 06/14/2007 16:26:57 Schedule of Bills Payable GL540R-V06.74 PAGE 10 FOR A/P VENDOR NAME DESCRIPTION AMOUNT ACCOUNT NAME FUND & ACCOUNT CLAIM INVOICE PO# F/P ID LINE THANKSGIVING COFFEE COMP COFFEE 106.72 FOOD & BEVERAGE FOR CLIE 410.6190.690.002 070713 02-UKIVALL P 356 00274 THOMAS/BENJAMIN TRAVL 4/27-4/28/7 126.50 TRAVEL & CONFERENCE EXPE 100.1001.160.000 070714 REIMBURSEMENT P 356 00275 TIRE DISTRIBUTION SYSTEM TIRES/TIRE REPAIRS 1,936.97 GARAGE VEHICLE MAINT COS 100.2001.303.000 070712 ACCT 191658 P 356 00276 TIRES/TIRE REPAIRS 1,000.95 FIRE APPARATUS 100.2101.303.001 070712 ACCT 191658 P 356 00277 TIRES/TIRE REPAIRS 263.34 AMBULANCES 100.2101.303.002 070712 ACCT 191658 P 356 00278 TIRES/TIRE REPAIRS 761.01 VEHICLE REPAIR & MAINTEN 100.6001.303.000 070712 ACCT 191658 P 356 00279 TIRES/TIRE REPAIRS 1,125.42 VEHICLE REPAIR & MAINTEN 800.3765.303.000 070712 ACCT 191658- P 356 00280 TIRES/TIRE REPAIRS 843.20 VEHICLE REPAIR & MAINTEN 820.3901.303.000 070712 ACCT 191658 P 356 00281 5,930.89 `VENDOR TOTAL TROEMNER LLC/HENRY 10G CERT WEIGHT 149.25 SPECIAL SUPPLIES 612.3580.690.000 070626 382499 P 356 00282 STATE USE TAX 7.18CR STATE USE TAX LIABILITY 900.205.013 070626 382499 P 356 00283 DIST USE TAX 0.50CR DISTRICT USE TAX LIABILI 900.205.237 070626 382499 P 356 00284 141.57 *VENDOR TOTAL U S POST OFFICE POSTAGE-REC GUIDE 2,487.79 COST OF BROCHURES 100.6120.690.001 070719 PERMIT #243 P 356 00285 U.S. CELLULAR CELL PHONES 33.46 TELEPHONE 612.3580.220.000 070715 956161725 P 356 00286 CELL PHONES 16.73 TELEPHONE 820.3901.220.000 070715 956161725 P 356 00287 CELL PHONES 16.73 TELEPHONE 612.3505.220.000 070715 956161725 P 356 00288 66.92 -VENDOR TOTAL UKIAH AUTO DISMANTLERS MAY07 TOWING SRVS 100.00 AVA TOWING 100.2001.250.018 070716 UKIPD P 356 00289 UKIAH SCHWINN CENTER TUBES 17.13 GARAGE PARTS/SUPPLIES & 100.3110.303.004 070717 6749 P 356 00290 UKIAH VALLEY TRANSFER IN MAY07 TRANSFR STN 214.99 SPECIAL SUPPLIES 100.3110.690.000 070718 63453 P 356 00291 MAY07 TRANSFR STN 122.52 SPECIAL SUPPLIES 100.6001.690.000 070718 63453 P 356 00292 MAY07 TRANSFR STN 1,099.02 SPECIAL SUPPLIES 612.3510.690.000 070718 63453 P 356 00293 MAY07 TRANSFR STN 62.83 SPECIAL SUPPLIES 800.3646.690.000 070718 63453 P 356 00294 MAY07 TRANSFR STN 1,083.68 WTR SYSTM REPAIR MATERIA 820.3948.690.002 070718 63453 P 356 00295 2,583.04 *VENDOR TOTAL UNISOURCE JANITORIAL SUPPL 1,575.98 SPECIAL SUPPLIES 100.6150.690.000 070627 63131683775 P 356 00296 VALADOR/LYLE COURSE 5/2/7 169.84 CONFERENCE AND TRAINING 820.3908.160.000 070720 REIMBURSEMENT P 356 00297 ACCOUNTS PAYABLE CITY OF UKIAH 06/14/2007 16:26:57 Schedule of Bills Payable GL540R-V06.74 PAGE 11 FOR AIR VENDOR NAME DESCRIPTION WATTCO LIGHTS DIST USE TAX WEATHERFORD & TAAFFE LLC LEGAL SVCS/RR FLD WEFTEC.07 C/0 CSI REGIST-A BURCK WESCO DISTRIBUTION INC. PHOTO CELLS WESTATES TRUCK EQUIPMENT PARTS DIST USE TAX WHITEHEAD SR/SAMUEL R MOTOROLA PORT RADIOS AMOUNT ACCOUNT NAME FUND & ACCOUNT CLAIM INVOICE 45.47 P 356 FIRE APPARATUS 100.2101.303.001 070628 8422 0.16CR DISTRICT USE TAX LIABILI 900.205.237 070628 8422 45.31 *VENDOR TOTAL 100.43 CONTRACTUAL SERVICES 820.3901.250.000 070629 NONE 1,085.00 TRAVEL & CONFERENCE EXPE 820.3901.160.000 070721 01770588 517.20 INVENTORY - PURCHASES 800.131.002 070504 444944 300.12 FIRE APPARATUS 100.2101.303.001 070630 3351 1.28CR DISTRICT USE TAX LIABILI 900.205.237 070630 3351 298.84 `VENDOR TOTAL 1,928.94 RESERVES 100.2090.690.001 070505 16559 PO$ FIE ID LINE P 356 00298 P 356 00299 035856 P 356 00300 P 356 00301 037359 F 356 00302 P 356 00303 P 356 00304 037470 F 356 00305 ACCOUNTS PAYABLE 06/14/2007 16:26:5"1 VENDOR NAME AMOUNT DESCRIPTION 8S5,071.21 REPORT TOTALS: Schedule of Bi11s Payable FOR A/P ACCOUNT NAME RECORDS PRINTED - 000305 PuM & ACCOUNT CITY OF UKIAR GL540R-V06.74 PAGE 12 PCA F/P ID LINE CLAIM INVOICE ACCOUNTS PAYABLE 06;21/2007 16:25:38 Schedule of Bills Payable FUND RECAP: FUND DESCRIPTION DISBURSEMENTS 100 GENERAL FUND 107,271.73 REVIAND APPRO PAYMENT. 105 MEASURE S GENERAL FUND 56.03 APPROVED BY 140 PARK DEVELOPMENT FUND 96.85 200 ASSET SEIZURE FUND 1,068.08 220 PKG. DIST. #1 OPER S MAINT 853.07 270 SIGNALIZATION FUND 1,225.70 315 AIRPORT CAPITAL IMPROVEMENT 650.00 410 CONFERENCE CENTER FUND 4,641.97 575 GARAGE FUND 1,014.96 600 AIRPORT FUND 2,025.04 612 CITY/DIST. SEWER FUND 24,114.35 660 SANITARY DISPOSAL SITE FUND 10,287.29 678 PUBLIC SAFETY DISPATCH FUND 976.15 695 GOLF FUND 52,132.51 696 PURCHASING FUND 31.06 697 BILLING ENTERPRISE FUND 153.80 800 ELECTRIC FUND 868,799.51 805 STREET LIGHTING FUND 12,240.29 806 PUBLIC BENEFITS CHARGES 3,348.45 820 WATER FUND 34,365.40 840 SPECIAL WATER FUND (CAP IMP) 55,423.63 900 SPECIAL DEPOSIT TRUST FUND 2,754.92 940 PAYROLL POSTING FUND 57,293.76 950 GENERAL SERVICE (ACCTS REM 75.84 960 COMMUNITY REDEV. AGENCY FUND 64.80 965 REDEVELOPMENT CAP IMPR FUND 338.75 TOTAL ALL FUNDS 1,241,303.94 BANK RECAP: BANK NAME DISBURSEMENTS UBOC UNION BANK OF CALIFORNIA 1,241,303.94 TOTAL ALL BANKS 1,241,303.94 THE PRECEDING LIST OF BILLS PAYABLE WAS REVIAND APPRO PAYMENT. DATE ."\ APPROVED BY CITY OF UKIAH GL060S-V06.74 RECAPPAGE GL540R ACCOUNTS PAYABLE CITY OF UKIAH 06/21/2007 16:25:38 Schedule of Bills Payable GL540R-V06.74 PAGE 1 FOR A/P VENDOR NAME - - - DESCRIPTION AMOUNT ACCOUNT NAME FUND & ACCOUNT CLAIM INVOICE PO# F/P ID LINE AERIS INC OXYGEN/ACETYLENE 50.03 SPECIAL SUPPLIES 575.5801.690.000 070631 10094840 P 383 00002 OXYGEN/ACETYLENE 50.03 GARAGE VEHICLE MAINT COS 100.2001.303.000 070631 10094840 P 383 00003 OXYGEN 66.46 SPECIAL SUPPLIES 100.2101.690.000 070632 10094068 P 383 00001 166.52 'VENDOR TOTAL AFLAC CANCER/LIFE/ACC INS 5,817.70 SECTION 125 (CANCER & LI 940.200.727 070756 860219 P 383 00004 AFLAC - FLEX ONE UNREIMBURSD MEDICL 457.86 MEDICAL & DEPENDANT REIM 940.200.728 070757 FAX P 383 00005 ALHAMERA NATIONAL WATER BOTTLED WATER 87.90 MISC SUPPL/EQUIP OFFICE/ 612.3580.690.001 070758 2862878 P 383 00007 BOTTLED WATER 14.66 SPECIAL SUPPLIES 100.6150.690.000 070759 2861075 P 383 00006 102.56 *VENDOR TOTAL ALPHA ANALYTICAL TESTING SERVICES 155.00 CONTRACTUAL SERVICES 820.3908.250.000 070765 7050610 P 383 00012 TESTING SERVICES 95.00 CONTRACTUAL SERVICES 820.3908.250.000 070766 7050740 P 383 00014 TESTING SERVICES 80.00 LAB TESTING SERVICES 612.3580.250.001 070767 7050774 P 383 00015 TESTING SERVICES 353.00 LAB TESTING SERVICES 612.3580.250.001 070768 7050725 P 383 00013 TESTING SERVICES 4,171.50 MONITORING& TESTING(PVT 660.3401.250.005 070769 7040844 P 383 00011 TESTING SERVICES 2,774.50 MONITORING& TESTING(PVT 660.3401.250.005 070770 7040667 P 383 00009 TESTING SERVICES 2,826.50 MONITORING& TESTING(PVT 660.3401.250.005 070771 7040666 P 383 00008 TESTING SERVICES 496.00 MONITORING& TESTING(PVT 660.3401.250.005 070772 7040668 P 383 00010 10,951.50 *VENDOR TOTAL ALPINE AWARDS CONCERT T-SHIRTS 1,147.81 CONCERT SERIES 900.205.226 070760 209523 037517 P 383 00017 DAY CAMP SHIRTS 1,207.77 SPECIAL SUPPLIES 100.6114.690.000 070761 208575 037517 P 383 00016 2,355.58 'VENDOR TOTAL AMERICAN SAFETY UTILITY HARD HATS 155.15 SMALL TOOLS 800.3729.440.000 070762 1339237-01 P 383 00018 STATE USE TAX 9.57CR STATE USE TAX LIABILITY 900.205.013 070762 1339237-01 P 383 00019 DIST USE TAX 0.66CR DISTRICT USE TAX LIABILI 900.205.237 070762 1339237-01 P 383 00020 BOLT CUTTERS 206.88 SMALL TOOLS 800.3729.440.000 070763 1339237-02 P 383 00021 STATE USE TAX 13.92CR STATE USE TAX LIABILITY 900.205.013 070763 1339237-02 P 383 00022 DIST USE TAX 0.96CR DISTRICT USE TAX LIABILI 900.205.237 070763 1339237-02 P 383 00023 336.92 'VENDOR TOTAL AMERICAN WATER WORKS PUBLICATIONS 234.50 PUBLIC EDUC BROCHURES 820.3901.690.002 070773 1000351438 P 383 00024 STATE USE TAX 14.50CR STATE USE TAX LIABILITY 900.205.013 070773 1000351438 P 383 00025 DIST USE TAX 1.00CR DISTRICT USE TAX LIABILI 900.205.237 070773 1000351438 P 383 00026 219.00 'VENDOR TOTAL ACCOUNTS PAYABLE CITY OF UKIAH 06/21/2007 16:25:38 Schedule of Bills Payable GL540R-V06.74 PAGE 2 FOR A/P VENDOR NAME DESCRIPTION AMOUNT ACCOUNT NAME FUND & ACCOUNT CLAIM INVOICE POR F/P ID LINE AT&T 911 SYSTEM 447.02 TELEPHONE 678.2040.220.000 070775 707 911-7820 P 383 00027 AT&T LONG DISTANCE LONG DISTANCE 0.19 TELEPHONE 100.1001.220.000 070774 815042245-5 P 383 00028 LONG DISTANCE 0.85 TELEPHONE 100.1101.220.000 070774 815042245-5 P 383 00029 LONG DISTANCE - 3.21 TELEPHONE 100.1201.220.000 070774 815042245-5 P 383 00030 LONG DISTANCE 2.09 TELEPHONE 100.1301.220.000 070774 815042245-5 P 383 00031 LONG DISTANCE 0.48 TELEPHONE 100.1401.220.000 070774 815042245-5 P 383 00032 LONG DISTANCE 1.24 TELEPHONE 100.1501.220.000 070774 815042245-5 P 383 00033 LONG DISTANCE 2.14 TELEPHONE 100.1601.220.000 070774 815042245-5 P 383 00034 LONG DISTANCE 1.70 TELEPHONE 100.1905.220.000 070774 815042245-5 P 383 00035 LONG DISTANCE 0.70 TELEPHONE 100.1965.220.000 070774 815042245-5 P 383 00036 LONG DISTANCE 19.43 TELEPHONE 100.2001.220.000 070774 815042245-5 P 383 00037 LONG DISTANCE 4.77 TELEPHONE 100.2101.220.000 070774 815042245-5 P 383 00038 LONG DISTANCE 1.10 TELEPHONE 100.2201.220.000 070774 815042245-5 P 383 00039 LONG DISTANCE 2.56 TELEPHONE 100.3001.220.000 070774 815042245-5 P 383 00040 LONG DISTANCE 0.39 TELEPHONE 100.3110.220.000 070774 815042245-5 P 383 00041 LONG DISTANCE 0.13 TELEPHONE 100.6001.220.000 070774 815042245-5 P 383 00042 LONG DISTANCE 1.63 TELEPHONE 100.6110.220.000 070774 815042245-5 P 383 00043 LONG DISTANCE 5.21 TELEPHONE 100.6150.220.000 070774 815042245-5 P 383 00044 LONG DISTANCE 24.00 TELEPHONE 410.6190.220.000 070774 815042245-5 P 383 00045 LONG DISTANCE 3.08 TELEPHONE 575.5801.220.000 070774 815042245-5 P 383 00046 LONG DISTANCE 2.71 TELEPHONE 600.5001.220.000 070774 815042245-5 P 383 00047 LONG DISTANCE 1.06 TELEPHONE 612.3505.220.000 070774 815042245-5 P 383 00048 LONG DISTANCE 4.99 TELEPHONE 612.3580.220.000 070774 815042245-5 P 383 00049 LONG DISTANCE 2.32 TELEPHONE 660..3401.220.000 070774 815042245-5 P 383 00050 LONG DISTANCE 9.29 TELEPHONE 678.2040.220.000 070774 815042245-5 P 383 00051 LONG DISTANCE 3.21 TELEPHONE 695.6120.220.000 070774 815042245-5 P 383 00052 LONG DISTANCE 2.07 TELEPHONE 696.1390.220.000 070774 815042245-5 P 383 00053 LONG DISTANCE 3.85 TELEPHONE 697.1305.220.000 070774 815042245-5 P 383 00054 LONG DISTANCE 19.14 TELEPHONE 800.3733.220.000 070774 815042245-5 P 383 00055 LONG DISTANCE 1.57 TELEPHONE 820.3901.220.000 070774 815042245-5 P 383 00056 LONG DISTANCE 1.15 TELEPHONE 820.3908.220.000 070774 815042245-5 P 383 00057 126.28 'VENDOR TOTAL AT&T -MCI TELEPHONE 39.38 TELEPHONE 100.1001.220.000 070764 T6612736 P 383 00058 TELEPHONE 22.37 TELEPHONE 100.1101.220.000 070764 T6612736 P 383 00059 TELEPHONE 80.36 TELEPHONE 100.1201.220.000 070764 T6612736 P 383 00060 TELEPHONE 81.85 TELEPHONE 100.1301.220.000 070764 T6612736 P 383 00061 TELEPHONE 14.68 TELEPHONE 100.1401.220.000 070764 T6612736 P 383 00062 TELEPHONE 50.66 TELEPHONE 100.1501.220.000 070764 T6612736 P 383 00063 TELEPHONE 45.54 TELEPHONE 100.1601.220.000 070764 T6612736 P 383 00064 TELEPHONE 57.62 TELEPHONE 100.1905.220.000 070764 T6612736 P 383 00065 TELEPHONE 26.00 TELEPHONE 100.1915.220.000 070764 T6612736 P 383 00066 TELEPHONE 135.00CR TELEPHONE 100.1965.220.000 070764 T6612736 P 383 00067 TELEPHONE 41.41 TELEPHONE 100.1965.220.000 070764 T6612736 P 383 00068 TELEPHONE 686.03 TELEPHONE 100.2001.220.000 070764 T6612736 P 383 00069 TELEPHONE 334.78 TELEPHONE 100.2101.220.000 070764 T6612736 P 383 00070 ACCOUNTS PAYABLE CITY OF UKIAH 06/21/2007 16:25:38 Schedule of Bills Payable GL540R-V06.74 PAGE 3 FOR A/P VENDOR NAME DESCRIPTION AMOUNT ACCOUNT NAME FUND & ACCOUNT CLAIM INVOICE POB F/P ID LINE AT&T -MCI TELEPHONE 22.84 TELEPHONE 100.2201.220.000 070764 T6612736 P 383 00071 TELEPHONE 61.83 TELEPHONE 100.3001.220.000 070764 T6612736 P 383 00072 TELEPHONE 33.33 TELEPHONE 100.3110.220.000 070764 T6612736 P 383 00073 TELEPHONE 226.10 WIDE AREA NETWORK ACCESS 100.3301.220.000 070764 T6612736 P 383 00074 TELEPHONE 55.60 TELEPHONE 100.6001.220.000 070764 T6612736 P 383 00075 TELEPHONE 84.43 TELEPHONE 100.6110.220.000 070764 T6612736 P 383 00076 TELEPHONE 8.66 TELEPHONE 100.6114.220.000 070764 T6612736 P 383 00077 TELEPHONE 16.43 TELEPHONE 100.6130.220.000 070764 T6612736 P 363 00078 TELEPHONE 418.84 TELEPHONE 100.6150.220.000 070764 T6612736 P 363 00079 TELEPHONE 12.09 TELEPHONE 220.4601.220.000 070764 T6612736 P 383 00080 TELEPHONE 664.16 TELEPHONE 410.6190.220.000 070764 T6612736 P 383 00081 TELEPHONE 35.16 TELEPHONE 575.5801.220.000 070764 T6612736 P 383 00082 TELEPHONE 88.65 TELEPHONE 600.5001.220.000 070764 T6612736 P 383 00083 TELEPHONE 26.66 TELEPHONE 612.3505.220.000 070764 T6612736 P 383 00084 TELEPHONE 90.52 TELEPHONE 612.3580.220.000 070764 T6612736 P 383 00085 TELEPHONE 16.47 TELEPHONE 660.3401.220.000 070764 T6612736 P 383 00086 TELEPHONE 123.00 TELEPHONE 678.2040.220.000 070764 T6612736 P 383 00087 TELEPHONE 717.17 TELEPHONE 695.6120.220.000 070764 T6612736 P 383 00088 TELEPHONE 26.99 TELEPHONE 696.1390.220.000 070764 T6612736 P 383 00089 TELEPHONE 149.95 TELEPHONE 697.1305.220.000 070764 T6612736 P 383 00090 TELEPHONE 138.22 TELEPHONE 600.3733.220.000 070764 T6612736 P 383 00091 TELEPHONE 190.67 TELEPHONE 800.5536.220.000 070764 T6612736 P 383 00092 TELEPHONE 94.53 TELEPHONE 820.3901.220.000 070764 T6612736 P 383 00093 TELEPHONE 34.56 TELEPHONE 820.3908.220.000 070764 T6612736 P 383 00094 TELEPHONE 3.42 TELEPHONE 960.5601.220.000 070764 T6612736 P 383 00095 ROUNDING 0.02CR TELEPHONE 100.2001.220.000 070764 T6612736 P 383 00096 4,689.94 *VENDOR TOTAL B.J.'S EMBROIDERY HATS 322.44 SPECIAL SUPPLIES 100.6001.690.000 070731 10272 P 383 00097 BACON CO./EDWARD R. HEAD FOR CP 641.56 SMALL TOOLS 612.3510.440.000 070732 14699 037465 F 383 00098 ADJUST FREIGHT 25.00CR SMALL TOOLS 612.3510.440.000 070732 14699 037465 F 363 00099 616.56 *VENDOR TOTAL BINNS/BILL VEHICLE REPAIRS 51051.10 VEHICLE REPAIR & MAINTEN 800.3765.303.000 070776 STATEMENT P 383 00100 BRADLEY/MARTIN MAPS/OBSRTY PARK 96.85 CONSTR. OF OBSERVATORY P 140.6050.800.000 070777 REIMBURSEMENT P 383 00101 BREWER III/SPENCER J. CONCERT MGMNT-6/24 500.00 CONCERT SERIES 900.205.226 070733 CONTRACT 037206 P 383 00102 BROWN/LINDA TRAVEL 5/12/7 5.00 TRAVEL & CONFERENCE EXPE 100.1101.160.000 070778 REIMBURSEMENT P 383 00103 ACCOUNTS PAYABLE 06/21/2007 16:25:38 VENDOR NAME DESCRIPTION BROWN/LINDA TRAVL 4/10-4/13/7 BURTON'S FIRE APPARATUS SWITCH BUSINESS CARD WOLFPACK GEAR STATE USE TAX DIST USE TAX SHIRTS SIGNAL PROCESSING CROWN AMP SNOKONE SUPPLIES SNOKONE SUPPLIES SNOKONE SUPPLIES STATE USE TAX DIST USE TAX LUNCH MEETING FLOWERS/MARY LODGING/RODIN FLOWERS/MARY ORAL BED LUNCHES FUEL LODGING/HARRIS CALIFORNIA PUBLIC EMPLOY JUL07 HEALTH INSUR JUL07 HEALTH INSUR JUL07 HEALTH INSUR JUL07 HEALTH INSUR COASTLAND CIVIL ENGINEER PLAN CHECK SRVS DELL MARKETING L.P. LAPTOP COMPUTER NOTEBOOK D620 NOTEBOOK D620 NOTEBOOK D620 NOTEBOOK D620 OPTIPLEX 745 DELL D620 ATG Schedule of Bills Payable FOR A/P AMOUNT ACCOUNT NAME FUND & ACCOUNT 38.33 TRAVEL & CONFERENCE EXPE 100.1101.160.000 43.33 *VENDOR TOTAL 28.20 FIRE APPARATUS 100.2101.303.001 948.41 PROTECTIVE CLOTHING 100.2190.690.002 61.66CR STATE USE TAX LIABILITY 900.205.013 4.25CR DISTRICT USE TAX LIABILI 900.205.237 114.25 UNIFORMS 820.3948.690.003 129.30 TELEVISING CITY COUNCIL 100.1945.651.002 861.95 TELEVISING CITY COUNCIL 100.1945.651.002 99.25 EMPLOYEE EVENTS 100.6110.690.001 99.25 MOVIES IN THE PLAZA 900.205.235 99.26 SPECIAL SUPPLIES 100.6130.690.000 73.58CR STATE USE TAX LIABILITY 900.205.013 5.07CR DISTRICT USE TAX LIABILI 900.205.237 137.23 MEMBERSHIPS & MEETINGS 100.1201.262.000 44.99 SPECIAL SUPPLIES 100.1201.690.000 199.36 TRAVEL & CONFERENCE EXPE 100.1001.160.000 56.03 SPECIAL SUPPLIES 105.2001.690.000 35.95 INTERVIEW SUPPLIES 100.1601.690.003 35.00 TRAVEL & CONFERENCE EXPE 100.1601.160.000 184.90 TRAVEL & CONFERENCE EXPE 100.1601.160.000 2,900.57 *VENDOR TOTAL 17,655.90 PR DEDUCT -PEAS INSURANCE 940.200.729 32,383.72 CITY CONTRIBUTION-INSURA 940.205.602 31.72 PERS ADMIN EXPENSE 940.200.735 537.41 PERS ADMIN EXPENSE 940.200.735 50,608.75 *VENDOR TOTAL 1,363.50 CONTRACTUAL SERVICES 100.2201.250.000 070785 H2007070485000 P 383 00124 070785 H2007070485000 P 383 00125 070785 H2007070485000 P 383 00126 070785 H2007070485000 P 383 00127 070786 27181 036960 P 383 00128 2,672.69 CITY OF UKIAH GL540R-V06.74 PAGE 4 CLAIM INVOICE PO# F/P ID LINE 070779 REIMBURSEMENT P 383 00104 070633 38558 P 383 00105 070780 01686377 P 383 00121 070780 01686377 P 383 00122 070780 01686377 P 383 00123 070781 00385126 P 383 00113 070781 00385126 P 383 00114 070781 00385126 P 383 00115 070781 00385126 P 383 00116 070781 00385126 P 383 00117 070781 00385126 P 383 00118 070781 00385126 P 383 00119 070781 00385126 P 383 00120 070782 00187239 P 383 00106 070782 00187239 P 383 00107 070782 00187239 P 383 00108 070783 00187288 P 383 00109 070784 00187312 P 383 00110 070784 00187312 P 383 00111 070784 00187312 P 383 00112 070785 H2007070485000 P 383 00124 070785 H2007070485000 P 383 00125 070785 H2007070485000 P 383 00126 070785 H2007070485000 P 383 00127 070786 27181 036960 P 383 00128 2,672.69 MISC SUPPL/EQUIP OFFICE/ 612.3580.690.001 070787 XC28WRMP1 037514 F 383 00135 77.10 SPECIAL SUPPLIES 100.1915.690.000 070788 XC1M63K24 037492 P 383 00131 77.09 SPECIAL SUPPLIES 100.6001.690.000 070788 XC1M63K24 037492 P 383 00132 857.72 SPECIAL SUPPLIES 100.1915.690.000 070789 XC269FJX4 037492 F 383 00133 657.73 SPECIAL SUPPLIES 100.6001.690.000 070789 XC269FJX4 037492 F 383 00134 1,228.88 MISC SUPPL/EQUIP OFFICE/ 612.3580.690.001 070790 XCIKNPRC7 037494 F 383 00129 2,398.33 SPECIAL SUPPLIES 800.5536.690.000 070791 XC1MKF5C2 037493 F 383 00130 8.169.54 *VENDOR TOTAL ACCOUNTS PAYABLE 06/21/2007 16:25:38 VENDOR NAME DESCRIPTION DEPARTMENT OF JUSTICE FINGERPRINTING EEL RIVER FUELS LUBRICANT EFFICIENCY SERVICES GROU MAY07 ADMINT SRVS MAY07 EXPENSES EGLI/ESTATE OF DAN UTILITY REFUND EVERGREEN SOB &SAFETY TR TRAINING -BUCKET TRAINING, BUCKET/FALL TRAVEL/TRAINER TRAVEL/TRAINER MAY07 SAFETY MTG FISHER WIRELESS SERVICES PARTS RADIO REPAIR RADIO REPAIR FORD AVIATION CONSULTANT JUN07 GRANT MGNT FREEMAN/SANDI FACILITY DEPOSIT GARCIA/AURORIA UTILITY REFUND GAUDETTE/KEITH SOUND/CONCERT 6/24 GRAPHIC IMAGINATION INC VEH MARKINGS STATE USE TAX DIST USE TAX GRECO/GINA CLASS/PILATES Schedule of Bills Payable FOR A/P AMOUNT ACCOUNT NAME FUND & ACCOUNT 288.00 FINGERPRINTING 100.1601.690.005 335.11 FUELS & LUBRICANTS 575.5801.450.000 3,000.00 PUB BENEFITS PROGR MGMT 806.3765.250.007 327.15 PUB BENEFITS PROGR MGMT 806.3765.250.007 3,327.15 `VENDOR TOTAL 7.12 UTILITY CREDIT BAL CLEAR 950.115.101 375.00 00152 CONTRACTUAL SERVICES 100.3110.250.000 P 383 00154 P 383 375.00 TRAVEL & CONFERENCE EXPE 100.6001.160.000 42.50 CONTRACTUAL SERVICES 100.3110.250.000 42.50 TRAVEL & CONFERENCE EXPE 100.6001.160.000 759.20 CONTRACTUAL SERVICES 800.3728.250.000 1.594.20 'VENDOR TOTAL 13.14 GARAGE VEHICLE MAINT COS 100.2001.303.000 55.74 GARAGE VEHICLE MAINT COS 100.2001.303.000 105.00 GARAGE VEHICLE MAINT COS 100.2001.303.000 173.88 -VENDOR TOTAL 650.00 CONTRACT SERVICES 315.7864.250.000 200.00 SUN HOUSE MEETING RENTAL 100.0700.530.003 44.07 UTILITY CREDIT BAL CLEAR 950.115.101 1,200.00 CONCERT SERIES 900.205.226 26.70 GARAGE VEHICLE MAINT COS 100.2001.303.000 1.16CR STATE USE TAX LIABILITY 900.205.013 0.08CR DISTRICT USE TAX LIABILI 900.205.237 25.46 *VENDOR TOTAL 2,253.60 CONTRACTUAL SERVICES 100.6120.250.000 CITY OF UKIAH GL540R-V06.74 PAGE 5 CLAIM INVOICE 070792 627957 070734 116756 070735 334 070735 334 070752 COST 72040-9 070793 2171 070793 2171 070793 2171 070793 2171 070794 2190 070736 292400 070737 292300 070738 292200 070795 NONE 070796 REFUND 070753 CUST 67669-2 070739 CONTRACT 070797 24861 070797 24861 070797 24861 070798 INSTRUCTOR PO# F/P ID LINE P 383 00136 P 383 00137 037118 P 383 00138 037118 P 383 00139 P 383 00140 037355 F 383 00141 037355 P 383 00142 037355 P 383 00143 037355 P 383 00144 036971 P 383 00145 P 383 00148 P 383 00147 P 383 00146 036964 F 383 00149 P 383 00150 P 383 00151 037518 P 383 00152 P 383 00153 P 383 00154 P 383 00155 P 383 00156 ACCOUNTS PAYABLE - CITY OF UKIAH 06/21/2007 16:25:38 Schedule of Bills Payable GL540R-V06.74 PAGE 6 FOR A/P VENDOR NAME DESCRIPTION HARPE/DONALD SOLENOIDS DIST USE TAX HARRELD'S HI -VOLTAGE INC REPLACE SWITCH HERTZ EQUIPMENT RENTAL STOP TRAILER RENT KEMIRA WATER SOLUTIONS I FERRIC CHLORIDE LAMPSON TRACTOR & EQUIP. PARTS PARTS LIEBERT CASSIDY WHITMORE LEGAL SRVS MENDOCINO COUNTY CITY SHARE-LAFCO MENDOCINO COUNTY AIR QUA CONTRUCT FEE MENDOCINO COUNTY INLAND DAM FEASIBILITY STDY MENDOCINO SOLID WASTE FLUOR LITE DISPOSAL MEYER/JARROD SEATBELTS MILANI/TROY D ROLL UP DOORS DIST USE TAX MOTION INDUSTRIES INC HYD HOSE ASSY NEXT WAVE ELECTRONICS PAGERS 5-7/07 PAGERS 5-7/07 AMOUNT ACCOUNT NAME FUND & ACCOUNT 132.86 FIRE APPARATUS 100.2101.303.001 0.62CR DISTRICT USE TAX LIABILI 900.205.237 132.24 `VENDOR TOTAL 4,397.00 CONTRACTUAL SERVICES 800.3642.250.000 101.28 SPECIAL SUPPLIES 100.6001.690.000 5,186.55 CHEMICAL SUPPLIES 612.3580.520.000 117.35 GARAGE PARTS/SUPPLIES & 100.6001.303.004 42.31 VEHICLE REPAIR & MAINTEN 600.5001.303.000 159.66 *VENDOR TOTAL 67.50 CONTRACTUAL SERVICES 100.1601.250.000 43,079.78 DUES & SUBSCRIPTIONS 100.1990.260.000 734.93 PROPERTY TAXES & FEES 612.3580.630.000 55,000.00 DAM HEIGHT FEASIBILTY ST 840.3850.250.002 22.74 BLDG & GROUNDS MAINTENAN 600.5001.305.000 69.71 VEHICLE REPAIR & MAINTEN 100.6001.303.000 1,674.06 EQUIPMENT MAINT & REPAIR 100.6130.302.000 5.11CR DISTRICT USE TAX LIABILI 900.205.237 1,668.95 -VENDOR TOTAL 42.87 VEHICLE REPAIR & MAINTEN 612.3580.303.000 18.00 TELEPHONE 800.3733.220.000 72.00 TELEPHONE 820.3908.220.000 90.00 *VENDOR TOTAL CLAIM INVOICE 070799 30336 070799 30336 070800 607-63R 070740 21499231-010 070634 2012803 070801 11111-75403 070801 11111-75403 070802 78312 070803 L-359 070805 07-44 070806 132 070804 2363 070807 132502 070608 2806 070808 2806 070741 CA23-434038 070743 4014 070743 4014 POk F/P ID LINE P 383 00157 P 383 00158 037190 F 363 00159 P 383 00160 P 383 00161 P 383 00162 P 383 00163 P 383 00164 P 383 00165 P 383 00166 P 383 00167 P 383 00168 P 383 00169 037511 F 383 00170 P 383 00171 P 383 00172 P 383 00173 P 363 00174 CITY OF UKIAH ACCOUNTS PAYABLE 06/21/2007 16:25:38 Schedule of Bills Payable GL540R-V06.74 PAGE 7 FOR A/P VENDOR NAME - - DESCRIPTION AMOUNT ACCOUNT NAME FOND & ACCOUNT CLAIM INVOICE PO$ F/P IO LINE NICHOLSON CORP/D.W. RETENTION RELEASE 38,439.55 ACCOUNTS PAYABLE-RETENTI 800.202.001 070810 96407 P 383 00175 NORTHERN CALIFORNIA POWE JUN07 POWER 317,860.00 NCPA PLANT GENERATION 800.3702.214.003 070742 6102-067018 P 383 00176 JUN07 POWER 278,934.00 NCPA POWER PURCHASES 800.3702.214.004 070742 6102-067018 P 383 00177 JUN07 POWER 84,934.00 NCPA TRANSMISSION 800.3702.214.005 070742 6102-067018 P 383 00178 JUN07 POWER 47,998.00 NCPA MGMT SERVICE 800.3702.214.006 070742 6102-067018 P 383 00179 JUN07 POWER 65,885.00CR NCPA THIRD PARTY REV (SA 800.3702.214.007 070742 6102-067018 P 363 00180 GREEN POWER PROJ 5,172.00 NCPA PLANT GENERATION 800.3702.214.003 070809 6102-067036 P 383 00181 669,013.00 -VENDOR TOTAL OFFICE MAX TONER 345.97 SPECIAL SUPPLIES 678.2040.690.000 070744 104012 P 383 00182 OMNI -MEANS LTD TRAFFIC MONITORING 9,353.00 CONTRACTUAL SERVICES 100.3001.250.000 070811 26923 037546 P 383 00183 P. G. & E. COMPANY GAS-OBSTRY HOUSE 10.31 UTILITIES 100.6001.210.000 070812 4722717075-1 P 383 00184 PFM ASSET MANAGEMENT LLC APR07 INVSTMNT SRVS 5,964.05 CONTRACTUAL SERVICES 100.1910.250.000 070813 84037 P 383 00185 APR07 INVSTMNT SRVS 423.63 DEBT SERVICE 840.3850.680.000 070813 84037 P 383 00186 6,387.68 "VENDOR TOTAL PIONEER AMERICAS LLC SODIUM HYDROXIDE 3,282.36 CHEMICALS 820.3908.520.000 070635 55-38804548 P 363 00187 PLATT ELECTRIC SUPPLY MOTOR 239.40 TRTMT PROCE EQUIP REPLCM 612.3580.302.003 070636 1361293 P 383 00188 PRE -PAID LEGAL SERVICES PPD LEGAL INSUR 409.45 PREPAID LEGAL - AFLAC 940.200.726 070814 38295-JUN07 P 383 00189 PUBLIC SERVICE DEPT. P 383 00190 UTILITY 5,013.48 UTILITIES 100.1915.210.000 070745 VARIOUS UTILITY 1,154.75 UTILITIES 100.3110.210.000 070745 VARIOUS P 383 00191 UTILITY 2,202.86 UTILITIES 100.3150.210.000 070745 VARIOUS P 383 00192 UTILITY 113.81 UTILITIES 100.3301.210.000 070745 VARIOUS P 383 00193 UTILITY 8,913.67 UTILITIES 100.6001.210.000 070745 VARIOUS P 383 00194 UTILITY 651.70 UTILITIES 100.6110.210.000 070745 VARIOUS P 383 00195 UTILITY 1,225.73 UTILITIES 100.6130.210.000 070745 VARIOUS P 383 00196 UTILITY 1,509.62 UTILITIES 100.6150.210.000 070745 VARIOUS P 383 00197 UTILITY 502.23 UTILITIES 220.4601.210.000 070745 VARIOUS P 383 00198 UTILITY 2,170.48 UTILITIES 410.6190.210.000 070745 VARIOUS P 383 00199 UTILITY 513.56 UTILITIES 575.5801.210.000 070745 VARIOUS P 383 00200 UTILITY 1,463.63 UTILITIES 600.5001.210.000 070745 VARIOUS P 383 00201 UTILITY 42.42 UTILITIES 612.3510.210.000 070745 VARIOUS P 363 00202 UTILITY 12,487.86 UTILITIES 612.3580.210.000 070745 VARIOUS P 363 00203 ACCOUNTS PAYABLE CITY OF UKIAH 06/21/2007 16:25:38 Schedule of BillS Payable GL540R-V06.74 PAGE 8 FOR A/P VENDOR NAME - - - DESCRIPTION AMOUNT ACCOUNT NAME FUND & ACCOUNT CLAIM INVOICE PO# F/P ID LINE PUBLIC SERVICE DEPT. UTILITY 50.87 UTILITIES 678.2040.210.000 070745 VARIOUS P 383 00204 UTILITY 9,550.88 UTILITIES 695.6120.210.000 070745 VARIOUS P 383 00205 UTILITY 401.92 UTILITIES 800.3733.210.000 070745 VARIOUS P 383 00206 UTILITY 37.61 UTILITIES 800.3765.210.000 070745 VARIOUS P 383 00207 UTILITY 12,240.29 UTILITIES 805.4001.210.000 070745 VARIOUS P 383 00208 UTILITY 10.40 CNG PUMP ELECTRICITY USA 806.3110.210.000 070745 VARIOUS P 383 00209 UTILITY 10.90 MONTHLY DISCOUNT PROGRAM 806.3765.250.003 070745 VARIOUS P 383 00210 UTILITY 1,202.11 UTILITIES 820.3901.210.000 070745 VARIOUS P 383 00211 UTILITY 28,870.31 UTILITIES 820.3908.210.000 070745 VARIOUS P 383 00212 UTILITY 61.38 UTILITIES 960.5601.210.000 070745 VARIOUS P 383 00213 90,402.47 "VENDOR TOTAL R & R PRODUCTS, INC. DIPSTICK 31.79 VEHICLE REPAIR & MAINTEN 695.6120.303.000 070637 CD971895 P 383 00214 RAINBOW AGRICULTURAL SER IRRIGATION SUPPL 52.77 VEHICLE REPAIR & MAINTEN 100.3110.303.000 070815 CUST #2258 P 383 00215 IRRIGATION SUPPL 156.43 GARAGE PARTS/SUPPLIES & 100.3110.303.004 070815 CUST #2258 P 383 00216 IRRIGATION SUPPL 36.54 SPECIAL SUPPLIES 100.3110.690.000 070815 CUST #2258 P 383 00217 IRRIGATION SUPPL 26.92 EQUIPMENT MAINT & REPAIR 100.6001.302.000 070815 CUST #2258 P 383 00218 IRRIGATION SUPPL 108.69 SPECIAL SUPPLIES 100.6001.690.000 070815 CUST #2258 P 383 00219 IRRIGATION SUPPL 2-26 SPECIAL SUPPLIES 100.6130.690.000 070815 CUST #2258 P 383 00220 IRRIGATION SUPPL 35.07 SPECIAL SUPPLIES 695.6120.690.000 070815 COST #2258 P 383 00221 IRRIGATION SUPPL 66.77 WTR SYSTM REPAIR MATERIA 820.3948.690.002 070815 CUST #2258 P 383 00222 485.45 `VENDOR TOTAL REPUBLIC ITS SIGNAL REPAIR 425.00 CONTRACTUAL SERVICES 100.3150.250.000 070816 0704547 037543 P 383 00223 SIGNAL REPAIR 849.97 CONTRACTUAL SERVICES 100.3150.250.000 070817 705547 037543 F 383 00225 SIGNAL REPAIR 250.00 CONTRACTUAL SERVICES 100.3150.250.000 070818 1973 037239 F 383 00224 1,524.97 'VENDOR TOTAL ROBERTS MECHANICAL & ELE WIRING/LABOR 2,450.00 SPECIAL SUPPLIES 100.6001.690.000 070819 12478U 037540 F 383 00226 ELEC MATERIALS 1,137.27 SPECIAL SUPPLIES 100.6001.690.000 070819 12478U 037540 F 383 00227 3,587.27 *VENDOR TOTAL ROWLEY/MARY UTILITY REFUND 5.92 UTILITY CREDIT SAL CLEAR 950.115.101 070754 CUST 74402-9 P 383 00228 SAN DIEGO POLICE EQUIRME MARKING CARTRIDGES 525.82 SPECIAL SUPPLIES 200.2001.690.000 070638 578549 037485 F 383 00229 MARKING CARTRIDGES 525.82 SPECIAL SUPPLIES 200.2001.690.000 070638 578549 037485 F 383 00230 FREIGHT 16.44 SPECIAL SUPPLIES 200.2001.690.000 070638 578549 037485 F 383 00231 1,068.08 'VENDOR TOTAL SCHAT'S BAKERY WCC FOOD/BEV 1,358.70 FOOD & BEVERAGE FOR CLIE 410.6190.690.002 070825 STATEMENT P 383 00232 ACCOUNTS PAYABLE 06/21/2007 16:25:38 VENDOR. NAME DESCRIPTION SONOMA COUNTY FIRE REGIST-C YATES REGIST-T ISRAEL SOURCE CALIFORNIA ENERGY ADDL TIME & MAILS ADDL TIME & MAILS ADDL TIME & MAILS STILES/KATIE UTILITY REFUND SYNERGY MEDIA LLC GOLF ADVERTISING TAYMAN PARK GOLF GROUP I MAY07 GOLF MGMNP THOMPSON/OREN EE BBQ SUPPLIES TURF STAR INC PARTS PARTS PARTS HOSE ASSYM UKIAH DAILY JOURNAL CLASSIFIED ADS CLASSIFIED ADS UKIAH OXYGEN FIRE EXT SRV/SUPL FIRE EXT SRV/SUPL FIRE EXT SRV/SUPL UKIAH PAPER SUPPLY JANITORIAL SUPPL JANITORIAL SUPPL JANITORIAL SUPPL JANITORIAL SUPPL JANITORIAL SUPPL JANITORIAL SUPPL CITY OF UKIAH Schedule of Bills Payable GL540R-V06.74 PAGE 9 FOR A/P AMOUNT ACCOUNT NAME FUND & ACCOUNT CLAIM INVOICE POM F/P ID LINE 50.00 TRAVEL & CONFERENCE EXPE 100.2101.160.000 100.6001.690.000 070746 NONE 1318215 P 383 00233 50.00 SUPPLIES TRAVEL & CONFERENCE EXPE 100.2101.160.000 070831 070746 NONE P 383 00234 100.00 "VENDOR TOTAL 070832 1318128 345.57 SPECIAL SUPPLIES 410.6190.690.000 555.60 HYDRO PLANT STORM DAMAGE 800.5536.250.007 28.07 SPECIAL 070820 202766 036772 P 383 00236 15,194.47 I318481 HYDRO PLANT STORM DAMAGE 800.5536.250.007 MISC SUPPL/EQUIP OFFICE/ 612.3580.690.001 070820 202766 036772 P 383 00237 131,823.67 HYDRO PLANT STORM DAMAGE 800.5536.250.007 070821 202750 036772 F 383 00235 147,573.74 'VENDOR TOTAL 18.73 UTILITY CREDIT SAL CLEAR 950.115.101 070755 CUST 73529-0 P 383 00238 93.00 MARKETING 695.6120.230.000 070822 GC3011 P 383 00239 41,370.00 CONTRACTUAL SERVICES 695.6120.250.000 070823 CONTRACT P 383 00240 37.71 SPECIAL SUPPLIES 100.1201.690.000 070824 NONE P 383 00241 137.19 GARAGE PARTS 695.6120.303.004 070639 6517128-00 P 383 00242 137.18 GARAGE PARTS/SUPPLIES & 100.6001.303.004 070639 6517128-00 P 383 00243 23.85 GARAGE PARTS 695.6120.303.004 070640 6517128-01 P 383 00244 124.23 GARAGE PARTS 695.6120.303.004 070747 6519031-00 P 383 00245 422.45 'VENDOR TOTAL 2,166.04 ADVERTISING 100.1601.690.002 070826 ACCT 61200 P 383 00246 885.26 LEGAL ADVERTISING 100.1101.232.000 070826 ACCT 61200 P 383 00247 3,051.30 'VENDOR TOTAL 96.97 GARAGE VEHICLE MAINT COS 100.2001.303.000 78.02 EQUIPMENT PARTS 575.5801.431.000 5.26 SIGN POSTS/SHEETING 100.3110.690.007 180.25 'VENDOR TOTAL 070827 322639 070828 322637 070829 BO8522 168.77 SPECIAL SUPPLIES 100.6001.690.000 070830 1318215 341.68 SPECIAL SUPPLIES 100.6001.690.000 070831 I318214 79.06 SPECIAL SUPPLIES 410.6190.690.000 070832 1318128 345.57 SPECIAL SUPPLIES 410.6190.690.000 070833 318134 28.07 SPECIAL SUPPLIES 100.1915.690.000 070834 I318481 218.04 MISC SUPPL/EQUIP OFFICE/ 612.3580.690.001 070835 1317953 1,181.19 'VENDOR TOTAL P 383 00250 P 383 00249 P 383 00248 P 383 00254 P 383 00253 P 383 00252 P 383 00256 P 383 00255 P 383 00251 ACCOUNTS PAYABLE CITY OF UKIAH 06/21/2007 16:25:38 Schedule of Bills Payable GL540R-V06.74 PAGE 10 FOR A/P VENDOR NAME DESCRIPTION UKIAH VALLEY ASSOCATION MAY07 JANITORIAL MAY07 GROUNDS MAINT UNITED DISTRUBUTION INC CHEMICALS US BANK JUN07 COPIER LEASE WHITLOCK & WEINBERGER PARKING DIST STUDY PARKING DIST STUDY INSPECT SIGNAL WILLITS RENTAL CENTER STUMP GRINDER WOOD DDS/JAMES D FORENSIC SRVS WYATT IRRIGATION SUPPLY VALVE IRRIGATION SUPPL IRRIGATION SUPPL IRRIGATION SUPPL IRRIGATION SUPPL IRRIGATION SUPPL YATES/NORMAN C LUNCH MEETING AMOUNT ACCOUNT NAME FUND & ACCOUNT 75.00 EQUIPMENT MAINT & REPAIR 100.2001.302.000 405.00 CONTRACTUAL SERVICES 600.5001.250.000 480.00 'VENDOR TOTAL 141.29 BLDG MAINT & REPAIRS 820.3908.301.000 780.20 CONTRACTUAL SERVICES 100.1915.250.000 338.75 CONTRACTUAL SERVICES 965.5616.250.000 338.75 CONTRACTUAL SERVICES 220.4601.250.000 1,225.70 CAPITAL PROJECTS 270.3001.250.000 1,903.20 *VENDOR TOTAL 150.00 PRIVATE EQUIPMENT RENTAL 100.3110.310.000 750.00 MAJOR CRIMES INVESTIGATI 100.2001.500.002 83.10 SPECIAL SUPPLIES 100.6001.690.000 32.28 SPECIAL SUPPLIES 100.6001.690.000 230.85 SPECIAL SUPPLIES 100.6001.690.000 358.15 SPECIAL SUPPLIES 100.6001.690.000 46.12 SPECIAL SUPPLIES 695.6120.690.000 61.20 SPECIAL SUPPLIES 100.6001.690.000 811.70 `VENDOR TOTAL 70.29 MEMBERSHIPS & MEETINGS 100.2101.262.000 CLAIM INVOICE 070749 IN04082 070837 IN04002 070641 5007278088.001 070748 77392249 070750 9487 070750 9487 070838 9491 070839 GB09B-0001 070840 NONE 070642 208550 070643 208465 070644 208228 070645 208229 070646 208466 070751 208790 070841 REIMBURSEMENT PO$ F/P ID LINE P 383 00258 036987 P 383 00257 P 383 00259 037405 F 383 00260 037272 P 383 00261 037272 P 383 00262 037432 P 383 00263 P 383 00264 P 383 00265 P 383 00270 P 383 00268 P 383 00266 P 383 00267 P 383 00269 P 383 00271 P 383 00272 ACCOUNTS PAYABLE 06/2112007 16:25:18 VENDOR NAME DESCRIPTION REPORT TOTALS= AMOUNT 1,2.41.303.94 Schedule of Bi115 Payable FOR A/P ACCOUNT NAME RECORDS PRINTED - 000272 FUND I ACCOUNT CITY OF UKIAH GL540R-V06.74 PAGE 11 POk F/P jr) LINE CLAIM INVOICE ACCOUNTS PAYABLE 06/28/2007 15:53:46 Schedule of Bills Payable FUND RECAP: FUND DESCRIPTION DISBURSEMENTS 100 GENERAL FUND 657,077.07 105 MEASURE S GENERAL FUND 8.90 200 ASSET SEIZURE FUND 3,227.11 220 PEG. DIST. #1 OPER & MAINT 105.55 250 SPECIAL REVENUE FUND 646.25 410 CONFERENCE CENTER FUND 2,690.49 575 GARAGE FUND 143.45 600 AIRPORT FUND 1,033.63 611 SEWER CONSTRUCTION FUND 134,886.88 612 CITY/DIST. SEWER FUND 32,083.19 660 SANITARY DISPOSAL SITE FUND 100.12 678 PUBLIC SAFETY DISPATCH FUND 12,166.59 695 GOLF FUND 1,005.26 697 BILLING ENTERPRISE FUND 83.69 800 ELECTRIC FUND 32,296.22 820 WATER FUND 18,621.95 840 SPECIAL WATER FUND (CAP IMP) 5,926.25 900 SPECIAL DEPOSIT TRUST FUND 4,572.73 940 PAYROLL POSTING FUND 110,998.69 950 GENERAL SERVICE (ACCTS RECV) 427.86 960 COMMUNITY REDEV. AGENCY FUND 30.45 966 REDEVELOPMENT DEBT SERVICE 25,689.32 975 RUSSIAN RIVER WATERSHED ASSC 31,833.74 TOTAL ALL FUNDS 1,075,655.39 BANK RECAP: BANK NAME DISBURSEMENTS UBOC UNION BANK OF CALIFORNIA 1,075,655.39 TOTAL ALL BANKS 1,075,655.39 THE PRE/CEDINIG LIST OF BILLS PAYABLE WAS REVIEWED AND APPROVED FOR PAYMENT. DATE L7 -IJ��7 APPROVED BY ..(.Q. .�. .. ....p`. .,,. .. ..... ....... CITY OF UKIAH GL060S V06.74 RECAPPAGE GL540R ACCOUNTS PAYABLE CITY OF UKIAH 06/28/2007 15:53:46 Schedule of Bills Payable GL540R-V06.74 PAGE 1 FOR A/P VENDOR NAME .. - DESCRIPTION AMOUNT ACCOUNT NAME FUND & ACCOUNT CLAIM INVOICE PO# F/P ID LINE AASHTO BOOKS 242.42 DUES & SUBSCRIPTIONS 100.3001.260.000 070871 ORDER FORM P 413 00001 STATE USE TAX 15.59CR STATE USE TAX LIABILITY 900.205.013 070871 ORDER FORM P 413 00002 DIST USE TAX 1.08CR DISTRICT USE TAX LIABILI 900.205.237 070871 ORDER FORM P 413 00003 225.75 'VENDOR TOTAL ACE SUPPLY COMPANY INC CURRENT TRANSFRMRS 223.04 INVENTORY - PURCHASES 800.131.002 070872 55970 P 413 00004 AFLAC - FLEX ONE UNREIMBURSD MEDICL 1,652.02 MEDICAL & DEPENDANT REIM 940.200.728 070875 FAX P 413 00005 AIR EXCHANGE INC EXHAUST SYS PARTS 131.49 OPERATIONAL SUPPLIES 100.2101.690.001 070873 23459 P 413 00007 EXHAUST SYS PARTS 68.34 OPERATIONAL SUPPLIES 100.2101.690.001 070874 23454 P 413 00006 199.83 'VENDOR TOTAL ALPHA ANALYTICAL TESTING SERVICES 246.00 LAB TESTING SERVICES 612.3580.250.001 070876 7060026 P 413 00008 TESTING SERVICES 447.00 LAB TESTING SERVICES 612.3580.250.001 070877 7060239 P 413 00010 TESTING SERVICES 35.00 LAB TESTING SERVICES 612.3580.250.001 070878 7060376 P 413 00012 TESTING SERVICES 275.00 CONTRACTUAL SERVICES 820.3908.250.000 070879 7060274 P 413 00011 TESTING SERVICES 155.00 CONTRACTUAL SERVICES 820.3908.250.000 070880 7060047 P 413 00009 TESTING SERVICES 155.00 CONTRACTUAL SERVICES 820.3908.250.000 070881 7060512 P 413 00013 TESTING SERVICES 95.00 CONTRACTUAL SERVICES 820.3908.250.000 070882 7060759 P 413 00014 1,408.00 'VENDOR TOTAL AMERICAN SOCIETY OF CIVI BOOK 50.05 DUES & SUBSCRIPTIONS 100.3001.260.000 070883 ORDER FORM P 413 00015 STATE USE TAX 2.90CR STATE USE TAX LIABILITY 900.205.013 070883 ORDER FORM P 413 00016 DIST USE TAX 0.20CR DISTRICT USE TAX LIABILI 900.205.237 070883 ORDER FORM P 413 00017 46.95 'VENDOR TOTAL ANALYTICAL PRODUCTS GROU PROFICIENCY TESTING 399.00 SPECIAL SUPPLIES 612.3580.690.000 070884 158988 P 413 00018 PROFICIENCY TESTING 135.00 SPECIAL SUPPLIES 612.3580.690.000 070885 159365 P 413 00019 534.00 *VENDOR TOTAL ANDERSEN & ASSOCIATES/RA RECRUITMENT SERVICES 3,500.00 CONTRACTUAL SERVICES 100.1001.250.000 070887 07-017 037406 P 413 00020 EXPENSES 2,755.62 CONTRACTUAL SERVICES 100.1001.250.000 070887 07-017 037406 P 413 00021 6,255.62 'VENDOR TOTAL ANDERSON/KENNETH A PLAN COMMR STIPEND 550.00 PLANNING COMMISSION STIP 100.1501.250.001 070886 STIPEND P 413 00022 ARMSTRONG/PETER R PHOTO SUPPLIES 217.52 PHOTOGRAPHIC SUPPLIES 100.2101.480.000 070888 REIMBURSEMENT P 413 00023 ACCOUNTS PAYABLE CITY OF UKIAH 06/28/2007 15:53:46 Schedule of Bills Payable GL540R-V06.74 PAGE 2 FOR A/P VENDOR NAME DESCRIPTION AMOUNT ACCOUNT NAME FUND & ACCOUNT CLAIM INVOICE POM F/P ID LINE ARRINGTON/JAYNE CLASS -BELLY DANCE 537.60 CONTRACTUAL SERVICES 100.6120.250.000 070889 INSTRUCTOR P 413 00024 CLASS -BELLY DANCE 86.40 CONTRACTUAL SERVICES 100.6120.250.000 070889 INSTRUCTOR P 413 00025 624.00 *VENDOR TOTAL B.J.'S EMBROIDERY SHIRTS 43.10 UNIFORMS 820.3948.690.003 070890 10266 P 413 00027 SHIRTS 227.84 SPECIAL SUPPLIES 800.3646.690.000 070891 10275 P 413 00028 SHIRTS/SWEATSHIRTS 831.83 UNIFORMS 820.3948.690.003 070892 10257 037463 F 413 00026 1,102.77 "VENDOR TOTAL BACON CO./EDWARD R. VALVE ASSY, ROD 295.91 SMALL TOOLS 612.3510.440.000 070893 14915 P 413 00029 BAY AREA BARRICADE SERVI LETTERS 275.03 SIGN POSTS/SHEETING 100.3110.690.007 070894 223449 P 413 00030 BETTS/MICHELLE FACILITY DEPOSIT 500.00 RECREATION DEPT. RENTALS 100.0700.520.000 070895 REFUND P 413 00031 BORGES & MAHONEY INC PARTS 54.79 WPR TREATMT PARTS/MATERS 820.3908.302.001 070842 124466 P 413 00032 PARTS 92.42 EQUIPMENT MAINT & REPAIR 820.3908.302.000 070896 124504 P 413 00033 VACUUM REGULATOR 1,158.31 WTR TREATMT PARTS/MATERI 820.3908.302.001 070897 124559 037553 P 413 00034 YOKE 191.88 WPR TREATMT PARTS/MATERI 820.3908.302.001 070897 124559 037553 P 413 00035 FREIGHT 56.96 WTR TREATMT PARTS/MATERI 820.3908.302.001 070897 124559 037553 P 413 00036 1,554.36 `VENDOR TOTAL BROWN AND CALDWELL ENG DSGN SVCS 29,077.30 ENGINEERING WWTP IMPROVE 611.7410.800.001 070898 1156343 034676 P 413 00037 URBAN WATER MGMT PL 648.87 CONTRACTUAL SERVICES 820.3901.250.000 070899 1156346 036286 P 413 00038 29,726.17 *VENDOR TOTAL BUERGLER/DEANN UNIFORM ALLOWANCE 64.63 UNIFORM ALLOWANCE 220.4601.157.000 070900 REIMBURSEMENT P 413 00039 UNIFORM ALLOWANCE 40.92 UNIFORM ALLOWANCE 220.4601.157.000 070901 012506 P 413 00040 105.55 *VENDOR TOTAL BURPEE/ARLEN HEX TOOL SET 96.92 SMALL TOOLS 575.5801.440.000 070843 4356 P 413 00041 BURTON'S FIRE APPARATUS TURN SIGNAL 66.36 FIRE APPARATUS 100.2101.303.001 070844 39369 P 413 00042 VALVE KIT 65.61 FIRE APPARATUS 100.2101.303.001 070903 39385 P 413 00043 131.97 `VENDOR TOTAL BUTLER/STEVE MILEAGE 6/15/7 65.96 TRAVEL & CONFERENCE EXP 100.1965.160.000 070902 012506 P 413 00044 ACCOUNTS PAYABLE 7956-462149 037579 F 413 00056 070910 8821-466454 P 413 00057 06/28/2007 15:53:46 8821-466454 P 413 Schedule of Bills Payable 8821-466631 P 413 00059 070911 8821-466631 P 413 FOR A/P VENDOR NAME DESCRIPTION AMOUNT ACCOUNT NAME FUND & ACCOUNT CANTEEN SERVICE COFFEE 198.00 COFFEE FUND TRUST ACCOUN 900.205.222 CARPENTER PLUMBING/D.C. SHOWER PARTS 15.99 EQUIPMENT MAINT & REPAIR 100.6130.302.000 CARPET ONE - UKIAH NEW CARPET 462.20 SPECIAL SUPPLIES 600.5001.690.000 CASCADE FIRE EQUIPMENT STRUCTURE HELMETS 452.97 SAFETY EQUIPMENT REPLACM 100.2101.690.006 CATHY WEEKS-MACHIAS SEWI HOSEPACKS 758.56 OPERATIONAL SUPPLIES 100.2101.690.001 SHIPPING 20.00 OPERATIONAL SUPPLIES 100.2101.690.001 DIST USE TAX 3.52CR DISTRICT USE TAX LIABILI 900.205.237 775.04 *VENDOR TOTAL CDW GOVERNMENT INC DATA CARTRIDGES 171.46 SPECIAL SUPPLIES 100.1301.690.000 CLARK/RICHARD UTILITY REFUND 67.87 UTILITY CREDIT BAL CLEAR 950.115.101 COGGINS/JOE MAC LOCKS/KEYS 97.00 GARAGE VEHICLE MAINT COS 100.2001.303.000 LOCKS/KEYS 285.00 GARAGE VEHICLE MAINT COS 100.2001.303.000 382.00 'VENDOR TOTAL CONSOLIDATED ELECTRICAL MASTER CONTROL REPAIR 1,359.81 ELECT EQUIP 612.3580.302.004 DATA LOG 278.00 SMALL TOOLS 612.3580.440.000 DIST USE TAX 1.29CR DISTRICT USE TAX LIABILI 900.205.237 PLIERS 33.74 SMALL TOOLS 800.3650.440.000 DIST USE TAX 0.16CR DISTRICT USE TAX LIABILI 900.205.237 1,670.10 'VENDOR TOTAL CONTINENTAL BUILDING FIRE EXT CABINETS 608.00 SPECIAL SUPPLIES 100.1915.690.000 CURTIS & SONS/L. N. STRUCTURE GLOVES 711.15 PROTECTIVE CLOTHING 100.2190.690.002 WILDLAND GLOVES 606.09 PROTECTIVE CLOTHING 100.2190.690.002 SHIPPING 16.02 PROTECTIVE CLOTHING 100.2190.690.002 1,333.26 'VENDOR TOTAL DAVIDSON/KATHLYN BANNERS 726.24 MOVIES IN THE PLAZA 900.205.235 CITY OF UKIAH GL540R-VO6.74 PAGE 3 CLAIM INVOICE 070905 1671 070906 40911 070907 CG700744 070845 983 071019 270886 071019 270886 071019 270886 070846 FRC8550 071028 COST 65158-8 070960 8099 070961 7965 PO# F/P ID LINE P 413 00045 P 413 00046 037513 F 413 00047 P 413 00048 037532 F 413 00049 037532 F 413 00050 P 413 00051 P 413 00052 P 413 00053 P 413 00055 P 413 00054 070909 7956-462149 037579 F 413 00056 070910 8821-466454 P 413 00057 070910 8821-466454 P 413 00058 070911 8821-466631 P 413 00059 070911 8821-466631 P 413 00060 070908 11950 070912 1130438-00 070912 1130438-00 070912 1130438-00 070913 60590 037498 F 413 00061 037521 F 413 00062 037521 F 413 00063 037521 F 413 00064 037528 F 413 00065 ACCOUNTS PAYABLE CITY OF UKIAH 06/28/2007 15:53:46 Schedule of Bills Payable GL540R-V06.74 PAGE 4 FOR A/P VENDOR NAME - - DESCRIPTION AMOUNT ACCOUNT NAME FUND & ACCOUNT CLAIM INVOICE POM F/P ID LINE DELL MARKETING L.P. SERVERS/SOFTWARE 4,227.77 MACHINERY & EQUIPMENT 100.2001.800.000 070914 XC1R97FT7 037500 P 413 00074 SERVERS/SOFTWARE 4,227.77 MACHINERY & EQUIPMENT 678.2040.800.000 070914 XC1R97FT7 037500 P 413 00075 SFTWR 1,000.27 MACHINERY & EQUIPMENT 100.2001.800.000 070915 XCIMC7C23 037500 P 413 00066 SFTWR 1,000.27 MACHINERY & EQUIPMENT 678.2040.800.000 070915 XCIMC7C23 037500 P 413 00067 SFTWR 16.14 MACHINERY & EQUIPMENT 100.2001.800.000 070915 XCIMC7C23 037500 P 413 00068 SFTWR 16.13 MACHINERY & EQUIPMENT 678.2040.800.000 070915 XCIMC7C23 037500 P 413 00069 SFTWR 923.98 MACHINERY & EQUIPMENT 100.2001.800.000 070915 XCIMC7C23 037500 P 413 00070 SFTWR 923.98 MACHINERY & EQUIPMENT 678.2040.800.000 070915 XCIMC7C23 037500 P 413 00071 SFTWR 16.13 MACHINERY & EQUIPMENT 100.2001.800.000 070915 XCIMC7C23 037500 P 413 00072 SFTWR 16.13 MACHINERY & EQUIPMENT 678.2040.800.000 070915 XCIMC7C23 037500 P 413 00073 SRVR/SOFTWR 2,745.65 MACHINERY & EQUIPMENT 100.2001.800.000 070916 XC2557T94 037500 P 413 00078 SRVR/SFTWR 2,745.65 MACHINERY & EQUIPMENT 678.2040.800.000 070916 XC2557T94 037500 P 413 00079 SRVR/SFTWR 3,170.66 MACHINERY & EQUIPMENT 100.2001.800.000 070917 XCITRRXK8 037500 F 413 00076 SRVR/SFTWR 3,170.67 MACHINERY & EQUIPMENT 678.2040.800.000 070917 XCITRRXK8 037500 F 413 00077 24,201.20 `VENDOR TOTAL DEPARTMENT OF JUSTICE BLOOD ALCHL ANYLS 1,085.00 CHEMICAL TESTS FOR DUI'S 100.2001.250.017 070920 630311 P 413 00081 M.AY07 LIVE SCANS 1,185.00 FINGERPRINT FEES 100.0800.615.001 070921 627823 P 413 00080 2,270.00 "VENDOR TOTAL DEPARTMENT OF TOXICS SUB ANNUAL FEES 207.50 CONTRACTUAL SERVICES 600.5001.250.000 070847 CAL000311366 P 413 00082 DEPT OF FORESTRY & FIRE DRIVER CERTIFICATE 500.00 TRAVEL & CONFERENCE EXPE 100.2101.160.000 070918 80652 037560 P 413 00083 HANDLING CHARGE 8.00 TRAVEL & CONFERENCE EXPE 100.2101.160.000 070918 80652 037560 P 413 00084 DRIVER CERTIFICATES 500.00 TRAINING 100.2190.160.001 070919 80653 037560 F 413 00085 HANDLING CHARGE 8.00 AWARDS DINNER 100.2190.160.000 070919 80653 037560 F 413 00086 1,016.00 *VENDOR TOTAL EBA ENGINEERING SRVS/CORP YARD UST 646.25 CONTRACTUAL SERVICES 250.3301.250.000 070848 17690 037163 P 413 00087 EDGE WIRELESS LLC CELL PHONES 6/15/7 23.10 TELEPHONE 100.6110.220.000 070922 201290994 P 413 00123 CELL PHONES 6/15/7 0.50 TELEPHONE 100.2101.220.000 070922 201290994 P 413 00124 CELL PHONES 6/15/7 1.00 MAJOR CRIMES INVESTIGATI 100.2001.500.002 070922 201290994 P 413 00125 CELL PHONES 6/15/7 30.45 TELEPHONE 960.5601.220.000 070923 201289333 P 413 00088 CELL PHONES 6/15/7 65.43 TELEPHONE 800.3733.220.000 070923 201289333 P 413 00089 CELL PHONES 6/15/7 60.90 TELEPHONE 612.3580.220.000 070923 201289333 P 413 00090 CELL PHONES 6/15/7 142.11 TELEPHONE 100.2101.220.000 070923 201289333 P 413 00091 CELL PHONES 6/15/7 20.30 TELEPHONE 612.3505.220.000 070923 201289333 P 413 00092 CELL PHONES 6/15/7 20.30 TELEPHONE 820.3901.220.000 070923 201289333 P 413 00093 CELL PHONES 6/15/7 20.30 TELEPHONE 600.5001.220.000 070923 201289333 P 413 00094 CELL PHONES 6/15/7 12.35 TELEPHONE 100.6001.220.000 070923 201289333 P 413 00095 CELL PHONES 6/15/7 21.07 TELEPHONE 100.6150.220.000 070923 201289333 P 413 00096 CELL PHONES 6/15/7 8.02 TELEPHONE 100.1201.220.000 070923 201289333 P 413 00097 CELL PHONES 6/15/7 20.30 TELEPHONE 100.3001.220.000 070923 201289333 P 413 00098 ACCOUNTS PAYAHLE CITY OF UKIAH 06/28/2007 15:53:46 Schedule of Hills Payable GL540R-V06.74 PAGE 5 FOR A/P VENDOR NAME _ DESCRIPTION AMOUNT ACCOUNT NAME FUND & ACCOUNT CLAIM INVOICE POA F/P ID LINE EDGE WIRELESS LLC CELL PHONES 6/15/7 20.30 TELEPHONE 100.6130.220.000 070923 201289333 P 413 00099 CELL PHONES 6/15/7 42.80 TELEPHONE 100.6110.220.000 070923 201289333 P 413 00100 CELL PHONES 6/15/7 184.50 TELEPHONE 100.2001.220.000 070923 201289333 P 413 00101 CELL PHONES 6/15/7 2.20 TELEPHONE 410.6190.220.000 070923 201289333 P 413 00102 CELL PHONES 6/15/7 2.20 TELEPHONE 100.1915.220.000 070923 201289333 P 413 00103 CELL PHONES 6/15/7 52.24 TELEPHONE 100.1965.220.000 070923 201289333 P 413 00104 CELL PHONES 6/15/7 28.03 TELEPHONE 800.3733.220.000 070924 201289783 P 413 00105 CELL PHONES 6/15/7 61.05 TELEPHONE 612.3505.220.000 070924 201289783 P 413 00106 CELL PHONES 6/15/7 45.06 TELEPHONE 820.3901.220.000 070924 201289783 P 413 00107 CELL PHONES 6/15/7 32.90 TELEPHONE 600.5001.220.000 070924 201289783 P 413 00108 CELL PHONES 6/15/7 55.36 TELEPHONE 100.6001.220.000 070924 201289783 P 413 00109 CELL PHONES 6/15/7 45.67 TELEPHONE 612.3580.220.000 070924 201289783 P 413 00110 CELL PHONES 6/15/7 36.21 TELEPHONE 100.6110.220.000 070924 201289783 P 413 00111 CELL PHONES 6/15/7 15.99 TELEPHONE 100.2201.220.000 070924 201289783 P 413 00112 CELL PHONES 6/15/7 31.98 TELEPHONE 820.3908.220.000 070924 201289783 P 413 00113 CELL PHONES 6/15/7 31.98 TELEPHONE 100.3110.220.000 070924 201289783 P 413 00114 CELL PHONES 6/15/7 15.99 TELEPHONE 695.6120.220.000 070924 201289783 P 413 00115 CELL PHONES 6/15/7 16.03 TELEPHONE 100.1965.220.000 070924 201289783 P 413 00116 CELL PHONES 6/15/7 519.53 TELEPHONE 100.2001.220.000 070924 201289783 P 413 00117 CELL PHONES 6/15/7 15.99 TELEPHONE 100.2101.220.000 070924 201289783 P 413 00118 CELL PHONES 6/15/7 24.94 TELEPHONE 100.1915.220.000 070924 201289783 P 413 00119 CELL PHONES 6/15/7 15.99 TELEPHONE 678.2040.220.000 070924 201289783 P 413 00120 CELL PHONES 6/15/7 23.38 TELEPHONE 697.1305.220.000 070924 201289783 P 413 00121 CELL PHONES 6/15/7 13.90 TELEPHONE 100.6005.220.000 070924 201289783 P 413 00122 1,780.35 'VENDOR TOTAL EEL RIVER FUELS GRIDDLE REPAIR 70.00 VEHICLE REPAIR & MAINPEN 100.6001.303.000 070925 116941 P 413 00126 EMBLEMAX WATER BOTTLES W/LOGO 1,356.36 LAB TEST SUPPLIES & WTR 820.3908.690.002 070849 30756 037449 F 413 00127 SET UP FEE 96.98 LAB TEST SUPPLIES & WTR 820.3908.690.002 070849 30756 037449 F 413 00128 PANTONE MATCH 64.65 LAB TEST SUPPLIES & WTR 820.3908.690.002 070849 30756 037449 F 413 00129 SHIPPING 149.00 LAB TEST SUPPLIES & WTR 820.3908.690.002 070849 30756 037449 F 413 00130 STATE USE TAX 102.15CR STATE USE TAX LIABILITY 900.205.013 070849 30756 P 413 00131 DIST USE TAX 7.04CR DISTRICT USE TAX LIABILI 900.205.237 070849 30756 P 413 00132 1,557.80 'VENDOR TOTAL FEDERAL EXPRESS CORP EXPRESS MAIL 23.39 POSTAGE 100.1301.411.000 070926 2-045-36489 P 413 00133 EXPRESS MAIL 46.09 POSTAGE 100.2001.411.000 070926 2-045-36489 P 413 00134 EXPRESS MAIL 28.32 PRISONER EXPENSE 100.2001.500.000 070926 2-045-36489 P 413 00135 EXPRESS MAIL 20.31 POSTAGE 100.6150.411.000 070926 2-045-36489 P 413 00136 118.11 'VENDOR TOTAL FIRST AMERICAN TITLE COM MATTERN PROP PORCH 555,697.64 SEWER REC, MATTERN PROP 100.115.612 070927 2306-2642753 P 414 00001 ACCOUNTS PAYABLE CITY OF UKIAH 06/28/2007 15:53:46 Schedule of Bills Payable GL540R-V06.74 PAGE 6 FOR A/P VENDOR NAME DESCRIPTION AMOUNT ACCOUNT NAME FUND & ACCOUNT CLAIM INVOICE PO# F/P ID LINE GALL'S INC. LIGHTBOX 134.55 SPECIAL SUPPLIES 800.3650.690.000 070850 5889651001019 P 413 00137 LIGHTBOX 134.55 MACHINERY & EQUIPMENT 612.3510.800.000 070850 5889651001019 P 413 00138 269.10 *VENDOR TOTAL GEMINI GROUP, LLC PRINTING CCR 2,820.90 PUBLISH COMSUMR CONFI RP 820.3908.250.004 070928 107-7955 037358 F 413 00139 STATE USE TAX 189.81CR STATE USE TAX LIABILITY 900.205.013 070928 107-7955 P 413 00140 DIST USE TAX 13.09CR DISTRICT USE TAX LIABILI 900.205.237 070928 107-7955 P 413 00141 MAILING CONS CONT RPT 1,468.85 CCR MAILING 820.3908.411.000 070928 107-7955 037452 F 413 00142 4,086.85 `VENDOR TOTAL GENEST/KYLE UTILITY REFUND 43.61 UTILITY CREDIT BAL CLEAR 950.115.101 071029 COST 72824-6 P 413 00143 GOULD/JEFFREY CONSULT SRVS/RFP'S 1,260.00 CONTRACTUAL SERVICES 800.3733.250.000 070929 NONE 037561 F 413 00144 GRAINGER INC/W.W. TWO 1/2 HP MOTORS 633.74 WTR TREATMT PARTS/MATERS 820.3908.302.001 070930 9393092623 037552 F 413 00145 GRANITE CONSTRUCTION COM CONCRETE K -RAILS 5,926.25 PUMP REHAB 840.3850.690.003 070931 97172 037555 F 413 00168 ROCK/SAND/ASPHALT 184.94 SPECIAL SUPPLIES 612.3510.690.000 070932 96047 P 413 00146 ROCK/SAND/ASPHALT 87.01 SPECIAL SUPPLIES 612.3510.690.000 070933 96048 P 413 00147 ROCK/SAND/ASPHALT 87.01 SPECIAL SUPPLIES 820.3850.690.000 070933 96048 P 413 00148 ROCK/SAND/ASPHALT 87.01 SPECIAL SUPPLIES 612.3510.690.000 070933 96048 P 413 00149 ROCK/SAND/ASPHALT 291.47 WTR SYSTM REPAIR MATERIA 820.3948.690.002 070933 96048 P 413 00150 ROCK/SAND/ASPHALT 361.08 ASPHALT CONCRETE 100.3110.690.001 070933 96048 P 413 00151 ROCK/SAND/ASPHALT 195.20 SPECIAL SUPPLIES 612.3510.690.000 070934 96090 P 413 00152 ROCK/SAND/ASPHALT 65.69 SPECIAL SUPPLIES 612.3510.690.000 070935 96091 P 413 00153 ROCK/SAND/ASPHALT 65.68 WTR SYSTM REPAIR MATERIA 820.3948.690.002 070935 96091 P 413 00154 ROCK/SAND/ASPHALT 543.28 AGGREGATE BASE 100.3110.690.002 070936 96488 P 413 00155 ROCK/SAND/ASPHALT 844.76 TACK OIL 100.3110.690.009 070937 96547 P 413 00156 ROCK/SAND/ASPHALT 14,689.27 ASPHALT CONCRETE 100.3110.690.001 070938 96729 P 413 00158 ROCK/SAND/ASPHALT 861.79 AGGREGATE BASE 100.3110.690.002 070939 96774 P 413 00159 ROCK/SAND/ASPHALT 7,566.02 ASPHALT CONCRETE 100.3110.690.001 070940 96822 P 413 00160 ROCK/SAND/ASPHALT 112.84 SPECIAL SUPPLIES 612.3510.690.000 070941 96878 P 413 00161 ROCK/SAND/ASPHALT 586.68 ASPHALT CONCRETE 100.3110.690.001 070942 97012 P 413 00163 ROCK/SAND/ASPHALT 1,514.09 ASPHALT CONCRETE 100.3110.690.001 070943 97072 P 413 00164 ROCK/SAND/ASPHALT 184.90 SPECIAL SUPPLIES 612.3510.690.000 070944 96879 P 413 00162 ROCK/SAND/ASPHALT 453.63 WTR SYSTM REPAIR MATERIA 820.3948.690.002 070945 96656 P 413 00157 ROCK/SAND/ASPHALT 94.50 SPECIAL SUPPLIES 612.3510.690.000 070946 97123 P 413 00166 ROCK/SAND/ASPHALT 94.49 SPECIAL SUPPLIES 612.3510.690.000 070946 97123 P 413 00167 ROCK/SAND/ASPHALT 257.35 SPECIAL SUPPLIES 612.3510.690.000 070947 97122 P 413 00165 35,154.94 'VENDOR TOTAL GROENIGER & CO. COUPLING 85.98 INVENTORY - PURCHASES 820.131.002 070851 698388SR P 413 00171 DISCOUNT 0.86CR INVENTORY - PURCHASES 820.131.002 070851 698388SR P 413 00172 ACCOUNTS PAYABLE CITY OF UKIAH 06/28/2007 15:53:46 Schedule of Bills Payable GL540R-V06.74 PAGE 7 FOR A/P VENDOR NAME DESCRIPTION GROENIGER & CO. COUPLING/CLAMP DISCOUNT HACH COMPANY LAB SUPPLIES LAB SUPPLIES HARRIS & ASSOCIATES INC CONSTRUCTION SRVS HD SUPPLY UTILITIES LTD MASTIC TAPE VINYL TAPE CAPS SPLICES HD SUPPLY UTILITIES LTD FUSE LINKS HIGHWAY SAFETY INC R1-6 SIGNS SIGN BASE SHIPPING HOME DEPOT CREDIT SERVIC BOOKCASE PAINT HOSE WAREHOUSE SEWER CLEANING HOSE STATE USE TAX DIST USE TAX J & J GOLF & UTILITY CAR PARTS PARTS JENSEN INSTRUMENT LOOP POWERED DISPLAY ENCLOSURE FREIGHT DIST USE TAX AMOUNT ACCOUNT NAME 134.74 INVENTORY - PURCHASES 1.35CR INVENTORY - PURCHASES 218.51 *VENDOR TOTAL 244.88 SPECIAL SUPPLIES 277.42 SPECIAL SUPPLIES 522.30 -VENDOR TOTAL FUND & ACCOUNT 820.131.002 820.131.002 612.3580.690.000 612.3580.690.000 105.809.58 ENGINEERING WWTP IMPROVE 611.7410.800.001 143.96 INVENTORY - PURCHASES 800.131.002 292.91 INVENTORY - PURCHASES 800.131.002 1,171.79 INVENTORY - PURCHASES 800.131.002 93.30 SPECIAL SUPPLIES 800.3646.690.000 1,701.96 *VENDOR TOTAL 88.90 INVENTORY - PURCHASES 800.131.002 213.03 SIGN POSTS/SHEETING 100.3110.690.007 81.67 SIGN POSTS/SHEETING 100.3110.690.007 145.00 SIGN POSTS/SHEETING 100.3110.690.007 439.70 *VENDOR TOTAL 176.00 EQUIPMENT MAINT & REPAIR 100.2001.302.000 32.67 SPECIAL SUPPLIES 100.6001.690.000 208.67 •VENDOR TOTAL 2,661.43 VEHICLE REPAIR & MAINT 612.3510.303.000 179.08CR STATE USE TAX LIABILITY 900.205.013 12.35CR DISTRICT USE TAX LIABILI 900.205.237 2,470.00 `VENDOR TOTAL 170.83 GARAGE PARTS/SUPPLIES & 100.6001.302.004 170.82 GARAGE PARTS 695.6120.303.004 341.65 `VENDOR TOTAL 562.07 WTR TREATMT PARTS/MATERI 820.3908.302.001 224.17 WTR TREATMT PARTS/MATERI 820.3908.302.001 16.22 WTR TREATMT PARTS/MATERI 820.3908.302.001 3.65CR DISTRICT USE TAX LIABILI 900.205.237 CLAIM INVOICE 070852 695215SR 070852 695215SR 070853 5164599 070948 5184471 070854 4137800026 070949 40035698-02 070950 40037850-00 070953 40038775-00 070954 40039087-00 070952 60071399-00 070955 70159 070955 70159 070955 70159 070956 02663150 070956 02663150 070957 116224 -IN 070957 116224 -IN 070957 116224 -IN 070958 1187 070958 1187 070959 7488 070959 7488 070959 7488 070959 7488 POR F/P ID LINE P 413 00169 P 413 00170 P 413 00173 P 413 00174 035960 P 413 00175 037425 F 413 00176 P 413 00177 037281 F 413 00178 P 413 00179 P 413 00180 037505 F 413 00181 037505 F 413 00182 037505 F 413 00183 P 413 00184 P 413 00185 037548 F 413 00186 P 413 00187 P 413 00188 P 413 00189 P 413 00190 037476 F 413 00191 037476 F 413 00192 037476 F 413 00193 P 413 00194 ACCOUNTS PAYABLE 037591 F 413 00213 070858 IN0957201 P 413 00214 06/28/2007 15:53:46 P 413 Schedule of Bills Payable 070978 UK3 RW 037487 F 413 00216 070978 UK3 RW 037487 FOR A/P 00217 070978 UK3 RW 037487 F 413 VENDOR NAME - DESCRIPTION AMOUNT ACCOUNT NAME FUND & ACCOUNT JENSEN INSTRUMENT 798.81 `VENDOR TOTAL JOHNSON/RICHARD CLASSIFIED AD 107.00 ADVERTISING 100.1601.690.002 LANDIS/MARY ANNE PLAN COMM STIPEND 450.00 PLANNING COMMISSION STIP 100.1501.250.001 LIFE ASSIST COLLAR 116.37 SPECIAL SUPPLIES 100.2101.690.000 DIST USE TAX 0.54CR DISTRICT USE TAX LIABILI 900.205.237 EMS SUPPLIES 502.12 SPECIAL SUPPLIES 100.2101.690.000 DIST USE TAX 2.33CR DISTRICT USE TAX LIABILI 900.205.237 EMS SUPPLIES 360.67 SPECIAL SUPPLIES 100.2101.690.000 DIST USE TAX 1.62CR DISTRICT USE TAX LIABILI 900.205.237 WHISPERFLOW-FIXED 502.12 SPECIAL SUPPLIES 100.2101.690.000 DIST USE TAX 2.33CR DISTRICT USE TAX LIABILI 900.205.237 GLOVES, WHISPERPAK 475.18 SPECIAL SUPPLIES 100.2101.690.000 DIST USE TAX 2.21CR DISTRICT USE TAX LIABILI 900.205.237 1,947.43 *VENDOR TOTAL LOCAL GOVERNMENT COMMISS BOOKS 82.65 DUES & SUBSCRIPTIONS 100.3001.260.000 MCGRADE/KATHY LADDER INSPECTION 1,639.15 OPERATIONAL SUPPLIES 100.2101.690.001 MENDOCINO COUNTY PUBLIC HEP A&B/MATTERN 98.00 PHYSICAL EXAMINATIONS 100.2101.690.009 MENDOCINO LITHOGRAPHERS CONCERT POSTERS 975.14 CONCERT SERIES 900.205.226 CONCERT BOOKMARKS 1,627.03 CONCERT SERIES 900.205.226 REPRINT BOOKMARKS 1,175.55 CONCERT SERIES 900.205.226 3,777.72 *VENDOR TOTAL MENDOLAKE EXCHANGE BUS DIRECTORY AD 2,048.75 CITY ADVERTISING & PROMO 100.1945.651.000 MICROFLEX GLOVES 228.43 PRISONER EXPENSE 100.2001.500.000 MOLGAARD/ANNE C PLAN COMMR STIPEND 500.00 PLANNING COMMISSION STIP 100.1501.250.001 MOUNTAINTES/MARK PARTS/CHAMBER REWIRE 818.73 TELEVISING CITY COUNCIL 100.1945.651.002 LABOR & TRAVEL 3,300.00 TELEVISING CITY COUNCIL 100.1945.651.002 SHIPPING 45.00 TELEVISING CITY COUNCIL 100.1945.651.002 CITY OF UKIAH GL540R V06.74 PAGE 8 CLAIM INVOICE 070969 NONE 070962 STIPEND 070855 442832 070855 442832 070856 442923 070856 442923 070857 443367 070857 443367 070963 443962 070963 443962 070964 443711 070964 443711 070965 ORDER FORM 070968 3072 070970 702 070971 24219 070971 24219 070971 24219 PO# F/P ID LINE P 413 00195 P 413 00196 P 413 00197 P 413 00198 P 413 00199 P 413 00200 P 413 00201 P 413 00202 P 413 00205 P 413 00206 P 413 00203 P 413 00204 P 413 00207 037533 F 413 00208 P 413 00209 037460 F 413 00210 037460 F 413 00211 037460 F 413 00212 070972 1464 & 1478 037591 F 413 00213 070858 IN0957201 P 413 00214 070973 STIPEND P 413 00215 070978 UK3 RW 037487 F 413 00216 070978 UK3 RW 037487 F 413 00217 070978 UK3 RW 037487 F 413 00218 ACCOUNTS PAYABLE CITY OF UKIAH 06/28/2007 15:53:46 Schedule of Bills Payable GL540R-V06.74 PAGE 9 FOR A/P VENDOR NAME DESCRIPTION MOUNTAINTES/MARK ADDL REPAIRS MOUNTANOS INC/M.P. UTILITY REFUND UTILITY REFUND UTILITY REFUND MULHEREN/JAMES D PLAN COMMR STIPEND MUNI SERVICES LLC QTRLY AUDIT SRVS QTRLY AUDIT SRVS MUNNELL & SHERRILL INC EARPLUGS DISCOUNT NISSAN OF SANTA ROSA PARTS PARTS NITV, NATIONAL INSTITUE VOICE STRS ANLZR UPGD STATE USE TAX DIST USE TAX NIXON-EGLI EQUIPMENT CO. SOLENOID VALVE DIST USE TAX NORTHERN CALIFORNIA POWE CONSULTING SRVS CONSULTING SRVS CONSULTING SRVS OFFICE MAX TONER AMOUNT ACCOUNT NAME FUND & ACCOUNT 120.00 TELEVISING CITY COUNCIL 100.1945.651.002 4,283.73 *VENDOR TOTAL 48.87 UTILITY CREDIT BAL CLEAR 950.115.101 34.65 UTILITY CREDIT BAL CLEAR 950.115.101 70.27 UTILITY CREDIT BAL CLEAR 950.115.101 153.79 `VENDOR TOTAL 550.00 PLANNING COMMISSION STIP 100.1501.250.001 579.01 CONTRACTUAL SERVICES 100.1301.250.000 82.96 CONTRACTUAL SERVICES 100.1301.250.000 661.97 `VENDOR TOTAL 31.13 SPECIAL SUPPLIES 100.3110.690.000 0.29CR SPECIAL SUPPLIES 100.3110.690.000 30.84 *VENDOR TOTAL 26.51 GARAGE PARTS 600.5001.303.004 151.47 GARAGE PARTS/SUPPLIES & 100.3001.303.004 177.98 'VENDOR TOTAL 3,227.11 MACHINERY & EQUIPMENT 200.2001.800.000 217.14CR STATE USE TAX LIABILITY 900.205.013 14.97CR DISTRICT USE TAX LIABILI 900.205.237 2,995.00 'VENDOR TOTAL 245.01 GARAGE PARTS/SUPPLIES & 100.3110.303.004 1.09CR DISTRICT USE TAX LIABILI 900.205.237 243.92 'VENDOR TOTAL 480.00 CONTRACTUAL SERVICES 612.3505.250.000 600.00 CONTRACTUAL SERVICES 800.3733.250.000 120.00 CONTRACTUAL SERVICES 820.3901.250.000 1,200.00 'VENDOR TOTAL 435.03 PUBLIC EDUC BROCHURES 820.3901.690.002 CLAIM INVOICE 070978 UK3 RW 071030 OUST 74446-6 071031 CUST 74560-4 071032 CUST 74445-8 070975 STIPEND 070966 14092 070967 14093 070976 803656 070976 803656 070859 174362 070977 174557 070979 7357 070979 7357 070979 7357 070980 20703487 070980 20703487 070981 6102-067038 070981 6102-067038 070981 6102-067038 070982 220325 PO# F/P ID LINE 037487 F 413 00219 P 413 00221 P 413 00222 P 413 00220 P 413 00223 P 413 00224 P 413 00225 P 413 00226 P 413 00227 P 413 00228 P 413 00229 037462 F 413 00230 P 413 00231 P 413 00232 P 413 00233 P 413 00234 P 413 00235 P 413 00236 P 413 00237 P 413 00238 ACCOUNTS PAYABLE CITY OF UKIAH 06/28/2007 15:53:46 Schedule of Bills Payable GL540R-V06.74 PAGE 10 FOR A/P VENDOR NAME DESCRIPTION P. G. & E. COMPANY UTILITIES UTILITIES UTILITIES UTILITIES UTILITIES UTILITIES UTILITIES UTILITIES UTILITIES UTILITIES UTILITIES UTILITIES PACIFIC ECORISK INC PREP THE WORK PLAN PARMENTER II/ROBERT UTILITY REFUND PIONEER AMERICAS LLC BULK CHLORINE PITNEY BOWES METER RENTAL PLATT ELECTRIC SUPPLY ELECTRICAL SUPPL WIRE PLEASANT VIEW DAIRY ICE CREAM BARS POLYDYNE INC POLYMER POLYMER PORTLAND CEMENT ASSOCATI BOOK STATE USE TAX DIST USE TAX PRESSURE SYSTEMS INC LEVEL TRANSDUCER CABLE FREIGHT AMOUNT ACCOUNT NAME FUND & ACCOUNT CLAIM INVOICE RD# F/P ID LINE 36.86 UTILITIES 600.5001.210.000 070984 0689263822-9 P 413 00239 7.16 UTILITIES 100.2001.210.000 070984 0689263822-9 P 413 00240 8.38 UTILITIES 100.6130.210.000 070984 0689263822-9 P 413 00241 162.04 UTILITIES 410.6190.210.000 070984 0689263822-9 P 413 00242 45.81 UTILITIES 612.3510.210.000 070984 0689263822-9 P 413 00243 647.30 NAT GAS & PROPANE 612.3580.214.000 070984 0689263822-9 P 413 00244 100.12 UTILITIES 660.3401.210.000 070984 0689263822-9 P 413 00245 35.68 UTILITIES 695.6120.210.000 070984 0689263822-9 P 413 00246 2,823.46 UTILITIES 820.3908.210.000 070984 0689263822-9 P 413 00247 26.44 UTILITIES 100.6150.210.000 070984 0689263822-9 P 413 00248 241.45 UTILITIES 100.1915.210.000 070984 0689263822-9 P 413 00249 28.83 FUELS & LUBRICANTS 100.3110.450.000 070984 0689263822-9 P 413 00250 4,163.55 'VENDOR TOTAL 6,405.00 LAB TESTING SERVICES 612.3580.250.001 070983 5076 037445 F 413 00251 60.00 UTILITY CREDIT HAL CLEAR 950.115.101 071033 OUST 74830-1 P 413 00252 3,933.30 CHEMICAL SUPPLIES 612.3580.520.000 070985 55-38805535 P 413 00253 234.00 EQUIPMENT MAINT & REPAIR 410.6190.302.000 070986 8697790-JN07 037261 F 413 00254 54.48 BLDG MAINT & REPAIRS 820.3908.301.000 070860 1417171 P 413 00255 169.30 SPECIAL SUPPLIES 800.3646.690.000 070987 1501251 P 413 00256 223.78 'VENDOR TOTAL 135.18 MOVIES IN THE PLAZA 900.205.235 070988 819 P 413 00257 2,516.08 CHEMICAL SUPPLIES 612.3580.520.000 070861 349962 P 413 00258 6,117.54 CHEMICAL SUPPLIES 612.3580.520.000 070862 350250 P 413 00259 8,633.62 'VENDOR TOTAL 185.15 DUES & SUBSCRIPTIONS 100.3001.260.000 11.60CR STATE USE TAX LIABILITY 900.205.013 0.80CR DISTRICT USE TAX LIABILI 900.205.237 172.75 'VENDOR TOTAL 641.11 WTR TREATMT PARTS/MATERI 820.3908.302.001 266.68 WTR TREATMT PARTS/MATERI 820.3908.302.001 9.00 WTR TREATMT PARTS/MATERI 820.3908.302.001 070989 ORDER FORM 070989 ORDER FORM 070989 ORDER FORM 070863 58935 070863 58935 070863 58935 P 413 00260 P 413 00261 P 413 00262 037490 F 413 00263 037490 P 413 00264 037490 P 413 00265 ACCOUNTS PAYABLE CITY OF UKIAH 06/28/2007 15:53:46 Schedule of Hills Payable GL540R-V06.74 PAGE 11 FOR A/P VENDOR NAME _ - - DESCRIPTION AMOUNT ACCOUNT NAME FUND & ACCOUNT CLAIM INVOICE PO# F/P ID LINE PRESSURE SYSTEMS INC 916.79 *VENDOR TOTAL PRUDEN/JUDY PLAN COMMR STIPEND 500.00 PLANNING COMMISSION STIP 100.1501.250.001 070990 STIPEND P 413 00266 PRYSMIAN CABLES & SYSTEM #2 CABLE 10,544.42 SPECIAL SUPPLIES 800.3646.690.000 070864 18318429 037231 F 413 00267 PUBLIC EMPLOYEES RETIREMENT -6/22/7 918.36 P/R DEDUCT.-P.E.R.S. 940.200.703 070904 RETIREMENT P 413 00268 RETIREMENT -6/22/7 24,766.82 P/R DEDUCT.-P.E.R.S. 940.200.703 070904 RETIREMENT P 413 00269 RETIREMENT -6/22/7 6,729.07 CITY CONTRIBUTION-P.E.R. 940.205.603 070904 RETIREMENT P 413 00270 RETIREMENT -6/22/7 29,327.66 CITY CONTRIBUTION-P.E.A. 940.205.603 070904 RETIREMENT P 413 00271 RETIREMENT -6/22/7 6,524.52 CITY CONTRIBUTION-P.E.R. 940.205.603 070904 RETIREMENT P 413 00272 RETIREMENT -6/22/7 12,032.59 CITY CONTRIBUTION-P.E.R. 940.205.603 070904 RETIREMENT P 413 00273 RETIREMENT -6/22/7 167.40 P/R DEDUCT.-SURV. BENEFI 940.200.704 070904 RETIREMENT P 413 00274 RETIREMENT -6/22/7 21,027.20 PERS PPD 8.223% RETIRE C 940.200.732 070904 RETIREMENT P 413 00275 RETIREMENT -6/22/7 7,853.05 PERS 6% RETIRE CONT - SA 940.200.733 070904 RETIREMENT P 413 00276 109,346.67 *VENDOR TOTAL R & R PRODUCTS, INC. PARTS 289.77 VEHICLE REPAIR & MAINTEN 695.6120.303.000 070865 CD974695 P 413 00277 REDWOOD EMPIRE OFFICIALS UMPIRES/SCRKPRS 4,410.00 CONTRACTUAL SERVICES 100.6115.250.000 070991 179 P 413 00278 RICKER MACHINERY CO. CUTTER, SPADE 146.19 SMALL TOOLS 612.3510.440.000 070866 69633 -IN P 413 00279 RIND PACIFIC, INC. CARDLCK 6/1-6/15/7 480.61 FUELS & LUBRICANTS 612.3510.450.000 070992 C096658 P 413 00280 CARDLCK 6/1-6/15/7 795.85 FUELS & LUBRICANTS 820.3901.450.000 070992 C096658 P 413 00281 1,276.46 "VENDOR TOTAL RMC WATER ENVIRONMENT RRWA EXEC DIR/MAY07 3,837.65 GENERAL ADMIN 975.4750.252.101 070993 6170 P 413 00282 RRWA EXEC DIR/MAY07 4,087.31 TECHNICAL COMMITTEES 975.4750.252.102 070993 6170 P 413 00283 RRWA EXEC DIR/MAY07 2,172.09 OUTREACH STRATEGY 975.4750.252.201 070993 6170 P 413 00284 RRWA EXEC DIA/MAY07 3,636.17 MEDIA RELATIONS 975.4750.252.202 070993 6170 P 413 00285 RRWA EXEC DIA/MA.Y07 9,200.19 FORUM/COLLECTIVE COMMENT 975.4750.252.203 070993 6170 P 413 00286 RRWA EXEC DIR/MA,Y07 1,336.11 MERCURY/POLLUTION 975.4750.252.204 070993 6170 P 413 00287 RRWA EXEC DIR/MAYO? 1,821.25 IRWMP 975.4750.252.205 070993 6170 P 413 00288 RRWA EXEC DIR/MAY07 880.00 RRWA PROJ SCOPE FOR NC I 975.4750.252.303 070993 6170 P 413 00289 RRWA EXEC DIR/MAY07 1,162.50 RESIDENTIAL FATS OILS OR 975.4750.252.304 070993 6170 P 413 00290 RRWA EXEC DIR/MAY07 1,124.59 STORMWATER AWARENESS PRO 975.4750.252.305 070993 6170 P 413 00291 RRWA EXEC DIR/MAY07 2,575.88 STORMWATER TRAINING PROG 975.4750.252.306 070993 6170 P 413 00292 31.833.74 'VENDOR TOTAL ACCOUNTS PAYABLE CITY OF UKIAH 06/28/2007 15:53:46 Schedule of Bills Payable GL540R-V06.74 PAGE 12 FOR A/P VENDOR NAME - DESCRIPTION AMOUNT 7.01 ACCOUNT NAME FUND & ACCOUNT CREDIT BAL CLEAR CLAIM INVOICE PO# F/P ID LINE ROBERTS MECHANICAL & FEE P 413 00312 STAPLES CHECK LIGHTING 280.00 SPECIAL SUPPLIES 100.6001.690.000 OFFICE SUPPLIES 75.40 070994 12477U 037542 P 413 00293 LIGHTING REPAIR 400.00 1371137 SPECIAL SUPPLIES 695.6120.690.000 00313 OFFICE SUPPLIES 070995 12481U 037542 P 413 00296 WIRING 2,269.31 1371137 SPECIAL SUPPLIES 100.6001.690.000 00314 OFFICE SUPPLIES 070996 12479U 037542 F 413 00294 WCC LIGHT REPAIRS 1,990.94 071005 CONTRACTUAL SERVICES 410.6190.250.000 413 00315 OFFICE 070997 12480U 037572 F 413 00295 TO PARK ELECTRICAL 1,598.94 071005 SPECIAL SUPPLIES 100.6001.690.000 413 00316 OFFICE 070998 12546U 037569 F 413 00297 6,539.19 "VENDOR TOTAL 1371137 P 413 00317 OFFICE SUPPLIES 246.47 SPECIAL SUPPLIES SAFEWAY INC 071005 1371137 P 413 00318 OFFICE SUPPLIES 285.79 SPECIAL FOOD/BEVERAGES 206.00 SPECIAL SUPPLIES 100.1201.690.000 071005 1371137 P 070999 CUST #070438 OFFICE P 413 00298 FOOD/BEVERAGES 5.99 100.6130.690.000 INTERVIEW SUPPLIES 100.1601.690.003 071005 1371137 070999 CUST #070438 00320 P 413 00299 FOOD/BEVERAGES 6.78 SUPPLIES SPEC SUPPLIES ANIMAL CON 100.6005.690.000 071005 070999 CUST #070438 413 P 413 00300 FOOD/BEVERAGES 57.55 SPECIAL EMPLOYEE EVENTS 100.6110.690.001 070999 CUST #070438 P P 413 00301 FOOD/BEVERAGES 8.61 SPECIAL SUPPLIES 100.6114.690.000 070999 CUST #070438 P P 413 00302 FOOD/BEVERAGES 126.29 FOOD & BEVERAGE FOR CLIE 410.6190.690.002 575.5801.690.000 070999 CUST #070438 1371137 P 413 00303 FOOD/BEVERAGES 128.73 SPECIAL SUPPLIES 600.5001.690.000 070999 CUST #070438 P 413 00304 FOOD/BEVERAGES 24.13 MISC SUPPL/EQUIP OFFICE/ 612.3580.690.001 070999 CUST #070438 P 413 00305 FOOD/BEVERAGES 141.64 CONCERT SERIES 900.205.226 070999 CUST #070438 P 413 00306 705.72 "VENDOR TOTAL SAWYER PRESS INC. GRAPHIC ARTIST SELZER/KATY BSKTBALL CAMP SIMERSON/MAYA WIND CURTAINS SNYDER/MIKE LAND APPRAISALS LAND APPRAISALS 3,000.00 COST OF BROCHURES 100.6120.690.001 150.00 RECREATION PROGRAM INCOM 100.0700.521.001 79.39 CONCERT SERIES 900.205.226 500.00 CONTRACT SERVICES 100.1990.250.000 400.00 CONTRACT SERVICES 100.1990.250.000 900.00 *VENDOR TOTAL 071000 070090 071001 REFUND 071002 REIMBURSEMENT 071003 265 E CLAY 071004 273 E CLAY 037473 F 413 00307 P 413 00308 P 413 00309 037580 P 413 00310 037580 F 413 00311 SPENCER/DALE UTILITY REFUND 7.01 UTILITY CREDIT BAL CLEAR 950.115.101 071034 CUST 72149-8 P 413 00312 STAPLES OFFICE SUPPLIES 75.40 SPECIAL SUPPLIES 100.1301.690.000 071005 1371137 P 413 00313 OFFICE SUPPLIES 11.27 GARAGE VEHICLE MAINT COS 100.2001.303.000 071005 1371137 P 413 00314 OFFICE SUPPLIES 17.16 POSTAGE 100.2101.411.000 071005 1371137 P 413 00315 OFFICE SUPPLIES 52.18 FIRE PREVENTION WEEK 100.2190.690.006 071005 1371137 P 413 00316 OFFICE SUPPLIES 52.16 SPECIAL SUPPLIES 100.3110.690.000 071005 1371137 P 413 00317 OFFICE SUPPLIES 246.47 SPECIAL SUPPLIES 100.6110.690.000 071005 1371137 P 413 00318 OFFICE SUPPLIES 285.79 SPECIAL SUPPLIES 100.6114.690.000 071005 1371137 P 413 00319 OFFICE SUPPLIES 266.24 SPECIAL SUPPLIES 100.6130.690.000 071005 1371137 P 413 00320 OFFICE SUPPLIES 8.90 SPECIAL SUPPLIES 105.2101.690.000 071005 1371137 P 413 00321 OFFICE SUPPLIES 175.02 SPECIAL SUPPLIES 410.6190.690.000 071005 1371137 P 413 00322 OFFICE SUPPLIES 8.07 EQUIPMENT PARTS 575.5801.431.000 071005 1371137 P 413 00323 OFFICE SUPPLIES 38.46 SPECIAL SUPPLIES 575.5801.690.000 071005 1371137 P 413 00324 ACCOUNTS PAYABLE CITY OF UKIAH 06/28/2007 15:53:46 Schedule of Bills Payable GL540R-V06.74 PAGE 13 FOR A/P VENDOR NAME DESCRIPTION STAPLES OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES STATE CONTROLLER'S OFFIC REDIP LOAN -INTEREST REDIP LOAN-PRIN SYNERGY MEDIA LLC GOLF ADVERTISING SYSTEMS NETWORK/THE BASE CHRG 3-6/07 COPIES/MAINT AGMNT TC AUTOMOTIVE UTILITY REFUND TECH DEPOT 5200 LSRJT PRINTER 4250N LSRJT PRINTER LSRJT ALL -IN -ONE 4700DN PRINTER 4700DN PRINTER 4700DN PRINTER 4700DN PRINTER THOMSEN LEARNING -ORDER F BOOK TOTAL WASTE SYSTEMS INC BIOSOLID REMOVAL BIOSOLID REMOVAL TOWNSEND/PAMELA REFRESHMENTS TRIPLE S CAMERA SHOP PORTRAITS AMOUNT ACCOUNT NAME FUND & ACCOUNT 43.05 BLDG & GROUNDS MAINTENAN 600.5001.305.000 29.08 SPECIAL SUPPLIES 600.5001.690.000 40.21 B070524355V1 MISC SUPPL/EQUIP OFFICE/ 612.3580.690.001 413 00338 1,228.03 60.31 SPECIAL SUPPLIES SPECIAL SUPPLIES 697.1305.690.000 071008 156.62 037497 SPECIAL SUPPLIES 800.3646.690.000 00339 427.82 32.48 800.5536.690.000 SPECIAL SUPPLIES 820.3901.690.000 071009 B070524355V2 202.57 F MOVIES IN THE PLAZA 900.205.235 455.59 SUPPLIES 1,801.44 *VENDOR TOTAL 071010 B070611630V1 037530 3,864.48 REDIP LOAN PAYMENT(CDP96 966.5604.255.001 21,824.84 REDIP LOAN PAYMENT(CDP96 966.5604.255.001 25,689.32 *VENDOR TOTAL 93.00 MARKETING 695.6120.230.000 706.20 EQUIPMENT MAINT & REPAIR 100.1905.302.000 244.19 EQUIPMENT MAINT & REPAIR 100.1905.302.000 950.39 *VENDOR TOTAL 76.67 UTILITY CREDIT BAL CLEAR 950.115.101 CLAIM INVOICE 071005 1371137 071005 1371137 071005 1371137 071005 1371137 071005 1371137 071005 1371137 071005 1371137 070867 RDP30165 070867 RDP30165 071006 GC3070 071007 023951 071007 023951 071035 CUST 71779-3 PO# F/P ID LINE P 413 00325 P 413 00326 P 413 00327 P 413 00328 P 413 00329 P 413 00330 P 413 00331 P 413 00332 P 413 00333 P 413 00334 037063 F 413 00335 037063 F 413 00336 P 413 00337 1,430.36 SPECIAL SUPPLIES 100.1501.690.000 071008 B070524355V1 037497 P 413 00338 1,228.03 SPECIAL SUPPLIES 100.1501.690.000 071008 B070524355VI 037497 P 413 00339 427.82 SPECIAL SUPPLIES 800.5536.690.000 071009 B070524355V2 037497 F 413 00340 455.59 SUPPLIES 100.6111.690.000 071010 B070611630V1 037530 F 413 00341 182.24 SPECIAL SUPPLIES 100.6114.690.000 071010 B070611630V1 037530 F 413 00342 911.17 SPECIAL SUPPLIES 100.6001.690.000 071010 B070611630V1 037530 F 413 00343 273.34 EQUIPMENT MAINT & REPAIR 100.1915.302.000 071010 B070611630VI 037530 F 413 00344 4,908.55 *VENDOR TOTAL 175.87 DUES & SUBSCRIPTIONS 100.3001.260.000 1,204.41 BIO -SOLIDS DISPOSAL FEES 612.3580.250.008 1,511.07 BIO -SOLIDS DISPOSAL FEES 612.3580.250.008 2,715.48 *VENDOR TOTAL 42.96 SPECIAL SUPPLIES 100.1501.690.000 41.91 SPECIAL SUPPLIES 100.2001.690.000 071011 ORDER FORM 071012 130125 071012 130125 071013 REIMBURSEMENT 071014 ACCT 143 P 413 00345 037541 F 413 00346 P 413 00347 P 413 00348 P 413 00349 ACCOUNTS PAYABLE CITY OF UKIAH 06/28/2007 15:53:46 Schedule of Bills Payable GL540R-V06.74 PAGE 14 FOR A/P VENDOR NAME DESCRIPTION UKIAH VALLEY MEDICAL CEN PHYSICALS PHYSICALS PHYSICALS PHYSICALS UNITED RENTALS NORTHWEST MISC PARTS UTECH ENVIRONMNTAL MFG S PARTS STATE USE TAX DIST USE TAX AMOUNT ACCOUNT NAME FUND & ACCOUNT 2,025.63 PRE-EMPLOYMENT PHYS. EXA 100.1601.690.001 1,428.62 PHYSICAL EXAMINATIONS 100.2190.690.003 217.48 CONTRACTUAL SERVICES 800.3733.250.000 293.07 PHYSICAL EXAMINATIONS 100.2101.690.009 3,964.80 *VENDOR TOTAL 21.45 SAFETY & TRAINING MATERS 612.3505.690.001 294.23 VEHICLE REPAIR & MAINTEN 612.3580.303.000 18.92CR STATE USE TAX LIABILITY 900.205.013 1.31CR DISTRICT USE TAX LIABILI 900.205.237 274.00 •VENDOR TOTAL CLAIM INVOICE 071015 VARIOUS 071015 VARIOUS 071015 VARIOUS 071015 VARIOUS 071016 63905886-001 071017 2007602 -IN 071017 2007602 -IN 071017 2007602 -IN PO# F/P ID LINE P 413 00350 P 413 00351 P 413 00352 P 413 00353 P 413 00354 P 413 00355 P 413 00356 P 413 00357 VYBORNY/BENTON UTILITY REFUND 18.91 UTILITY CREDIT BAL CLEAR 950.115.101 071036 COST 71349-5 P 413 00358 WAGNER & BONSIGNORE ENG SVCS/WATER PERMIT 1,045.46 CONTRACTUAL SERVICES 820.3901.250.000 070868 06-07-2110.0 035822 P 413 00359 WALMART COMMUNITY MISC SUPPLIES 57.56 OPERATIONAL SUPPLIES 100.2101.690.001 071018 00910258 P 413 00360 MISC SUPPLIES 42.32 WEST HILLS VEG MGMT PROG 100.2101.690.015 071018 00910258 P 413 00361 MISC SUPPLIES 32.94 SPECIAL SUPPLIES 100.3110.690.000 071018 00910258 P 413 00362 MISC SUPPLIES 10.67 SAFETY 100.3110.690.010 071018 00910258 P 413 00363 MISC SUPPLIES 17.47 SUPPLIES 100.3301.690.000 071018 00910258 P 413 00364 MISC SUPPLIES 19.27 BLDG & GROUNDS MAINTENAN 600.5001.305.000 071018 00910258 P 413 00365 MISC SUPPLIES 27.23 SPECIAL SUPPLIES 600.5001.690.000 071018 00910258 P 413 00366 MISC SUPPLIES 33.66 CHEMICALS 820.3908.520.000 071018 00910258 P 413 00367 MISC SUPPLIES 119.43 CONCERT SERIES 900.205.226 071018 00910258 P 413 00368 360.55 *VENDOR TOTAL WESCO DISTRIBUTION INC. 3" MOULDING 888.94 INVENTORY - PURCHASES 800.131.002 070869 445438 037503 P 413 00369 75 KVA TRANSFORMER 15,479.37 INVENTORY - PURCHASES 800.131.002 071020 445636 036936 F 413 00370 TAP CONN 48.78 INVENTORY - PURCHASES 800.131.002 071021 445637 P 413 00371 16,417.09 •VENDOR TOTAL WILLIAMS/FLOYD THOMPSON CPR TRAINING/MCASEY 50.00 TRAVEL, TRAINING & COME 678.2040.160.000 071022 NONE P 413 00372 WILLOUGHBY/DAVID MILEAGE FEB07 78.61 VEHICLE REPAIR & MAINTEN 100.2201.303.000 071023 REIMBURSEMENT P 413 00373 MILEAGE MAR07 69.87 VEHICLE REPAIR & MAINTEN 100.2201.303.000 071024 REIMBURSEMENT P 413 00374 MILEAGE APR07 107.70 VEHICLE REPAIR & MAINTEN 100.2201.303.000 071025 REIMBURSEMENT P 413 00375 MILEAGE MAY07 116.43 VEHICLE REPAIR & MAINTEN 100.2201.303.000 071026 REIMBURSEMENT P 413 00376 372.61 `VENDOR TOTAL ACCOUNTS PAYABLE CITY OF UKIAH 06/28/2007 15:53:46 Schedule of Bills Payable GL540R-V06.74 PAGE 15 FOR A/P VENDOR NAME DESCRIPTION AMOUNT ACCOUNT NAME FUND & ACCOUNT CLAIM INVOICE PO# F/P ID LINE ZUIEBACK/STEVEN PROF SRVS/STRAT PLN 6,000.00 CONTRACTUAL SERVICES 100.1001.250.000 071027 8140 037592 F 413 00377 3T EQUIPMENT CO INC SAFETY VESTS 150.01 SAFETY & TRAINING MATERI 612.3505.690.001 070870 46231 P 413 00378 DIST USE TAX 0.67CR DISTRICT USE TAX LIABILI 900.205.237 070870 46231 P 413 00379 149.34 `VENDOR TOTAL ACCOUNTS PAYABLE 06/28/2007 15:53:46 Schedule of Hills Payable FOR A/P VENDOR NAME - FUND & ACCOUNT AMOUNT ACCOUNT NAME REPORT TOTALS: 1,0"75,655.39 RECORDS PRINTED - 000380 CITY OF UKIAH GL540R-V06.74 PAGE 16 CLAIM INVOICE PON F/P ID LINE CITY OF UKIAH FINANCE DEPT. 06/28/2007 15:41:59 Schedule of Bills FUND RECAP: _ FUND DESCRIPTION DISBURSEMENTS 100 GENERAL FUND 174.47 CR 612 CITY/DIST. SEWER FUND 697 BILLING ENTERPRISE FUND 174.47 820 WATER FUND TOTAL ALL FUNDS BANK RECAP: BANK NAME DISBURSEMENTS UBOC UNION BANK OF CALIFORNIA TOTAL ALL BANKS / THE PRECEDING LIST OF BILLS PAYABLE WASREVIE PROVED FOR PAYMENT. DATE ............ APPROVED BY .. ......... ............... ................................. CITY OF UKIAH GL060S-V06.74 RECAPPAGE GL540R CITY OF UKIAH FINANCE DEPT. CITY OF UKIAH 06/28/2007 15:41:59 Schedule of Bills GL540R-V06.74 PAGE 1 VENDOR NAME DESCRIPTION _ AMOUNT ACCOUNT NAME FUND & ACCOUNT CLAIM INVOICE PO# F/P ID LINE OFFICE DEPOT REVERSE TO FINANCE 348.94CR SPECIAL SUPPLIES 100.3001.690.000 901912529 411 00001 CORRECT FR 100.3001.690 174.47 SPECIAL SUPPLIES 100.1301.690.000 901912529 411 00002 CORRECT FR 100.3001.690 174.47 SPECIAL SUPPLIES 697.1305.690.000 901912529 411 00003 0.00 *VENDOR TOTAL SMITH/PAUL REVERSE TO 820.3908.160 155.000R TRAVEL & CONFERENCE EXPE 820.3901.160.000 REIMBURSEMENT 411 00004 CORRECT FM 820.3901.160 155.00 CONFERENCE AND TRAINING 820.3908.160.000 REIMBURSEMENT 411 00005 REVERSE TO 820.3948.160 125.00CR TRAVEL & CONFERENCE EXPE 820.3901.160.000 03290701 411 00006 CORRECT FM 820.3901.160 125.00 CONFERENCE & TRAVEL 820.3948.160.000 03290701 411 00007 REVERSE TO 820.3948.160 125.000R TRAVEL & CONFERENCE EXPE 820.3901.160.000 03290701 411 00008 CORRECT FM 820.3901.160 125.00 CONFERENCE & TRAVEL 820.3948.160.000 03290701 411 00009 0.00 "VENDOR TOTAL UTILITY TRAINING ACADEMY REVERSE TO 820.3948.160 1,125.00CR TRAVEL & CONFERENCE EXPE 820.3901.160.000 NONE 411 00010 CORRECT FM 820.3901.160 1,125.00 CONFERENCE & TRAVEL 820.3948.160.000 NONE 411 00011 REVERSE TO 612.3510.160 1,125.00CR TRAVEL & CONFERENCE EXPE 612.3505.160.000 NONE 411 00012 CORRECT FM 612.3505.160 1,125.00 TRAVEL & CONFERENCE EXPE 612.3510.160.000 NONE 411 00013 0.00 •VENDOR TOTAL WILLOUGHBY/DAVID REVERSE TO 100.2201.160 588.91CR TRAVEL & CONFERENCE EXPE 100.2001.160.000 ADVANCE 411 00014 CORRECT FM 100.2001.160 588.91 TRAVEL & CONFERENCE EXPE 100.2201.160.000 ADVANCE 411 00015 0.00 `VENDOR TOTAL WINE COUNTRY WATERWORKS REVERSE Ti 820.3948.260 20.00CR MEMBERSHIPS & MEETINGS 820.3901.262.000 APPLICATION 411 00016 CORRECT FM 820.3901.262 20.00 DUES & SUBSCRIPTIONS 820.3948.260.000 APPLICATION 411 00017 REVERSE TO 820.3948.160 125.00CR TRAVEL & CONFERENCE EXPE 820.3901.160.000 REGIST FORM 411 00018 CORRECT TO 820.3901.160 125.00 CONFERENCE & TRAVEL 820.3948.160.000 REGIST FORM 411 00019 0.00 *VENDOR TOTAL CITY OF UKIAH FINANCE DEPT. 06/28/2007 15:41:59 Schedule cf Bills VENDOR NAME DESCRIPTION _ AMOUNT -ACCOUNT NAME FUND h ACCOUNT REPORT TOTALS: 0.00 RECORDS PRINTED - 000019 CITY OF UKIAH GL540R-V06.74 PAGE 2 CLAIM INVOICE PO# F/P ID LINE ITEM NO. 7b MEETING DATE: JuIV 18, 2007 AGENDA SUMMARY REPORT SUBJECT: REJECTION OF CLAIMS FOR DAMAGES RECEIVED FROM MIRIAM GRUVER AND JESSIE ANN NELSON AND REFERRAL TO JOINT POWERS AUTHORITY, REDWOOD EMPIRE MUNICIPAL INSURANCE FUND A claim from Miriam Gruver was received by the City of Ukiah on June 11, 2007 and alleging damages to the circuit board that operates her Spa caused by a power outage and subsequent power surge when power was restored on March 15, 2007. In addition, a claim was received from Jessie Ann Nelson by the City on June 28, 2007 alleging damages to her vehicle's tire/rim on June 23, 2007 due to protruding rebar from the curb at the corner of Brush and North State Streets. Pursuant to City policy, it is recommended the City Council reject these claims as stated and refer them to the Redwood Empire Municipal Insurance Fund (REMIF). RECOMMENDED ACTION: Reject claims for damages received from Miriam Gruver and Jessie Ann Nelson and refer them to the Joint Powers Authority, Redwood Empire Municipal Insurance Fund. ALTERNATIVE COUNCIL POLICY OPTIONS: Alternative action not advised by the City's Risk Manager. Citizen Yes Requested by: Claimants Prepared by: Sue Goodrick, Risk Manager/Budget Officer Coordinated with: Candace Horsley, City Manager Attachments: 1. Claim of Miriam Gruver, pages 1-4. 2. Claim of Jessie Ann Nelson, pages 1-3. APPROVED: Candace Horsley, City M Hager 7?�t cd File With: 4-1 ' 7 City Clerk / CLAIM FOR MONEY OR City of Ukiah DAMAGES AGAINST THE 300 Seminary Avenue CITY OF.UKIAH Ukiah, CA 95482 A claim must be presented, as prescribed by the Government Code of the State of acting on his/her behalf and shall show the following: RESERVE FOR FILING STAMP l JUN T 1 2001 If additional space Is needed to provide your Information, please attach sheets, identifying the being answered. 1 3. 4. Name and Post Office address of the Claimant: Name of Claimant: M/AMA1 G,2U V gee Post Office Address: 13 b o W v G64Y 977 Post Office address to which the person presenting the claim desires notices to be sent: Name of Addressee: Al / R 14 AI �,Q LiV EA Telephone: � (7 $ — / 3 0 $ Post Office Address: 17 oo LA). e -t -AY ST v r- I AH, eA q5 -47 - The date, place and other circumstances of the occurrence or transaction which gave rise to the claim asserted. Date of Occurrence Location: 13 to Circumstances givin 'SuPsE4Uwir 8M".5. elvxfv W. C'L4Y -a-v. rise to this claim: Time of Occurrence: General description of the indebtedness, obligation, injury, damage or loss incurred so far as it may be known at the time of the presentation of the claim. 5. The name or names of the public employee or employees causing the injury, damage, or loss, if known. Page 1 of 3 Revised 1212006 6. If amount claimed totals less than $10,000: The amount claimed if it totals less than ten thousand dollars ($10,000) as of the date of presentation of the claim, including the estimated amount of any prospective injury, damage, or loss, insofar as it may be known at the time of the presentation of the claim, together with the basis of computation of the amount claimed. Amount Claimed and basis for computation: BILL jrRpi+t SPi4TFFJ� Fe,4- ►4�eie— If amount claimed exceeds $10,000: If the amount claimed exceeds ten thousand dollars ($10,000), no dollar amount shall be included in the claim. However, it shall indicate whether the claim would be a limited civil case. A limited civil case is one where the recovery sought, exclusive of attorney fees, interest and court costs does not exceed $25,000. An unlimited civil case is one in which the recovery sought is more than $25,000. (See CCP § 86.) Limited Civil Case D Unlimited Civil Case You are required to provide the information requested above, plus your signature on page 3 of this form, in order to comply with Government Code §910. In addition, in order to conduct a timely investigation and possible resolution of your claim, the city requests that you answer the following questions. Claimant(s) Date(s) of Birth: 8. Name, address and telephone number of any witnesses to the occurrence or transaction which gave rise to the claim asserted: 9. If the claim involves medical treatment for a claimed injury, please provide the name, address and telephone number of any doctors or hospitals providing treatment: If applicable, please attach any medical bills or reports or similar documents supporting your claim. 10. If the claim relates to an automobile accident: Claimant(s) Auto Ins. Co.: Telephone: Address: Insurance Policy No.: Insurance Broker/Agent: Address: Claimants Veh. Lic. No.: Vehicle Make/Year: Claimant's Drivers Lic. No.: Expiration: If applicable, please attach any repair bills, estimates or similar documents supporting your claim. Page 2 of 3 Revised 122006 READ CAREFULLY For all accident claims, place on following diagram name of /Agency Vehicle; location of /Agency vehicle at time of accident streets, including North, East, South, and West; indicate place of by "A-1" and location of yourself or your vehicle at the time of the accident by "X" and by showing house numbers or distances to accident by "B-1" and the point of impact by "X." street corners. If /Agency Vehicle was involved, designate by letter "A" location of /Agency Vehicle when you first saw it, and by NOTE: If diagrams below do not fit the situation, attach hereto a B" location of yourself or your vehicle when you first saw proper diagram signed by claimant. —::&zL SIDEWALK CURB CURB Z PARKWAY 7 SIDEWALK Warning: Presentation of a false claim with the intent to defraud is a felony (Penal Code §72). Pursuant to CCP §1038, the /Agency may seek to recover all costs of defense in the event an action is filed which is later determined not to have been brought in good faith and with reasonable cause. g (/ Gr r / /� �i�L/�fiGt-Z�L/ Signature: i' Page 3 of 3 Date: 0(, l0 i4l) Revised 12/2006 SeraT'ek sya. and Poo( Equoment R!evairs 'Ken mcLeiufomi 83oo Boonviffe R4 ukia(i, CA.95482 ,707 463-8.300 fax 46,7-N444 Job Invoice BILL TO White Wolf and Mariam Gruver 1300 West Clay Ukiah, CA 95482 INVOICE # Job Phone# 448(v> DATE STARTED DATE COMPLETED 3/22/2007 3/22/2007 ITEM DESCRIPTION QTY RATE AMOUNT Lab65 Labor Spa Repairs; Top side only displays 8s 1 65.00 65.00 and 9s; removed circuit board for power supply replacement Lab65 Labor Spa Repairs; send CB to maker for repair 1 125.00 125.00 Shiping Freight Charge 2 10.00 20.00 Lab65 Labor Spa Repairs, reinstall CB and test 1 65.00 65.00 operation THE UKIAH DAILY JOURNAL: A-14 - FRIDAY. MARCH 16, 2007 Subtotal 275.00 7.75% Tax Total 275.00 Fi\XJ ry zr�1F A�o�sY G�z��°[ 7 C1 Tv /�G �— f File With: City Clerk CLAIM FOR MONEY OR City of Ukiah DAMAGES AGAINST THE 300 Seminary Avenue CITY OF UKIAH Ukiah, CA 95482 (z�ia 7 �o &\� ,k ms r�cz 4; A claim must be presented, as prescribed by the Government Codbtf the State of acting on his/her behalf and shall show the following: AttuLElment # 7 - RESERVE RESERVE FOR FILING STAMP If additional space Is needed to provide your Information, please attach sheets, Identifying the paragraph(s) being answered. 1. Name and Post Office address of the Claimant: Name of Claimant: A (? C� l e, Q\Q N NQ=55 o J Post Office Address:(, \ n h-Z� Ems) \ u i, I n A < <,,ti„ b (1t u i . 4i 2. Post Office address to which the person presenting the claim desires notices to be sent: Name of Addressee: �Cc1- M� Q P� Oa _phone: ]C>"1 48S- l Sb Post Office Address: 3. The date, place and other circumstances of the occurrence or transaction which gave rise to the claim asserted. 4. 5. Date of Occurrence: Time of Occurrence: Location: <OQ,i Ne\r 6 �- &y5 -l\ ST 1 N ST k� S l . Circumstances giving rise to this claim: Y --P 6o v- p r �-(�rvd i"A 1: p M CU rb - `5A P-�AR �w . t_ > �yecC r2v�1 P U-& � s �,a�— General description of the indebtedness, obligation, injury, damage or loss incurred so far as it may be known at the time of the presentation of the claim. The name or names of the public employee or employees causing the injury, damage, or loss, if known. Page 1 of 3 Revised 12/2006 LCU \ I � JUN 2 8 2001 {l If additional space Is needed to provide your Information, please attach sheets, Identifying the paragraph(s) being answered. 1. Name and Post Office address of the Claimant: Name of Claimant: A (? C� l e, Q\Q N NQ=55 o J Post Office Address:(, \ n h-Z� Ems) \ u i, I n A < <,,ti„ b (1t u i . 4i 2. Post Office address to which the person presenting the claim desires notices to be sent: Name of Addressee: �Cc1- M� Q P� Oa _phone: ]C>"1 48S- l Sb Post Office Address: 3. The date, place and other circumstances of the occurrence or transaction which gave rise to the claim asserted. 4. 5. Date of Occurrence: Time of Occurrence: Location: <OQ,i Ne\r 6 �- &y5 -l\ ST 1 N ST k� S l . Circumstances giving rise to this claim: Y --P 6o v- p r �-(�rvd i"A 1: p M CU rb - `5A P-�AR �w . t_ > �yecC r2v�1 P U-& � s �,a�— General description of the indebtedness, obligation, injury, damage or loss incurred so far as it may be known at the time of the presentation of the claim. The name or names of the public employee or employees causing the injury, damage, or loss, if known. Page 1 of 3 Revised 12/2006 6. If amount claimed totals less than $10,000: The amount claimed if it totals less than ten thousand dollars ($10,000) as of the date of presentation of the claim, including the estimated amount of any prospective injury, damage, or loss, insofar as it may be known at the time of the presentation of the claim, together with the basis of computation of the amount claimed. Amount Claimed and basis for computation: j,1ZwJ Chi M T \t2JZ ZC70� { C lk�` 0 If amount claimed exceeds $10,000: If the amount claimed exceeds ten thousand dollars ($10,000), no dollar amount shall be included in the claim. However, it shall indicate whether the claim would be a limited civil case. A limited civil case is one where the recovery sought, exclusive of attorney fees, interest and court costs does not exceed $25,000. An unlimited civil case is one in which the recovery sought is more than $25,000. (See CCP § 86.) Limited Civil Case 0 Unlimited Civil Case You are required to provide the Information requested above, plus your signature on page 3 of this form, In order to comply with Government Code §910. In addition, in order to conduct a timely Investigation and possible resolution of your claim, the city requests that you answer the following questions. Claimant(s) Date(s) of Birth: 8. Name, address and telephone number of any witnesses to the occurrence or transaction which gave rise to the claim asSarted- Ulvlt IM Dr• UL\\aN C1 9. If the claim involves medical treatment for a claimed injury, please provide the name, address and telephone number of any doctors or hospitals providing treatment: If applicable, please attach any medical bills or reports or similar documents supporting your claim. 10. if the claim relates to an automobile accident: Claimant(s) Auto Ins. Co.: Z>6:� L U Telephone:] S4 300 Address: D () lQ 6>c 5 O gUCJh Insurance Policy No.: Insurance Broker/Agent: 15,Nq Q - O' A, ( a-ri Telephone: 1 - 660 fir -h —'30 Ua Address: Claimant's Veh, Lic. No.: 5 c () th j ,t, O Vehicle Make/Year. T`Wt✓NJWP—' R OC Claimant's Drivers Lic. No.: Expiration: If applicable, please attach any repair bills, estimates or similar documents supporting your claim. Page 2 of 3 Revised 1212006 READ CAREFULLY For all accident claims, place on following diagram name of /Agency Vehicle; location of /Agency vehicle at time of accident streets, including North, East, South, and West; indicate place of by "A-1" and location of yourself or your vehicle at the time of the accident by "X" and by showing house numbers or distances to accident by "B-1" and the point of impact by "X." street corners. If /Agency Vehicle was involved, designate by letter "A" location of /Agency Vehicle when you first saw it, and by NOTE: If diagrams below do not fit the situation, attach hereto a "B" location of yourself or your vehicle when you first saw proper diagram signed by claimant. CURB 77 z -- SIDEWALK M wfST � �5r N. CURB civ v VeN�CIE `ice N,SZPI-12 ST, St�a�P ite r put�c�exer� �.�6 T ire t� T� �2 3 'Tertr5 — -Mye- U M -M" M UjV � �`-UeV'A� (>�O�S o � 'T1 IR�-� U vc�� o fJ -t-y-k � S C d r ►�+eY— 31� (J� Warning: Presentation of a false claim with the intent to defraud is a felony (Penal Code §72). Pursuant to CCP -MtAJ §1038, the /Agency may seek to recover all costs of defense in the event an action is filed which is iater-C�rvCj determined not to have been brought in good faith and with reasonable cause. WOROQr5 iQ Atim� Z�uN2 .7 W kA 1i -f-1 "- Signature: Date: Page 3 of 3 Revised 12/2006 ITEM NO: 7c MEETING DATE: July 18, 2007 AGENDA SUMMARY REPORT SUBJECT: AWARD PURCHASE OF GRAVEL TO NORTHERN AGGREGATES, INC. IN THE AMOUNT OF $19,419.20 INCLUDING DELIVERY AND TAX Submitted for the City Council's consideration and action is staffs recommendation that the purchase of 916 tons of/, inch base rock gravel be awarded to Northern Aggregates, Inc in the amount of $19,419.20, including delivery and tax. The gravel is to be used at the City's Wastewater Treatment Plant to maintain the levees around the percolation ponds. Bids for 3/. inch base rock gravel were requested from three firms. Responses were received from three firms: Denbeste Landscape Supplies, Northern Aggregates, Inc, and Granite Construction Company. Northern Aggregates was the low bidder at $19,419.20. Refer to the bid summary table below for a complete listing of bid amounts. Bid Summary Table LiCompany I Unit Price I Total Northern Aggregates, Inc. 1 $21.20 1 $19,419.20 Denbeste Landscape Supply $21.42 $19,629.77 Granite Construction Company $29.97 $27,458.36 Although yet -to -be approved, funds for this purchase are identified within the 2007-08 fiscal year budget in the WWTP Contractual Services Fund under account number 612-3580-250-005. RECOMMENDED ACTION: Award the purchase of 916 tons of/< inch base rock gravel to Northern Aggregates, Inc, at the price of $19,419.20. ALTERNATIVE COUNCIL OPTIONS: Reject all bids and provide direction to Staff. FUNDING: Amount Budgeted $19,419.20 Account Number 612-3580-250-005 Additional Funds Requested N/A Requested by: Ann Burck, Water -Utilities Project Engineer Prepared by: Andrew Luke, Lead Senior WWTP Operator Coordinated with: Candace Horsley, City Manager Approved: 4L� Candace Horsley, City anager (Revised) ITEM NO. 7d DATE: July 18, 2007 AGENDA SUMMARY REPORT SUBJECT: NOTIFICATION TO CITY COUNCIL OF THE PURCHASE OF CONCRETE K - RAILS FOR THE WATER AND SEWER MAINTENANCE DEPARTMENT FROM GRANITE CONSTRUCTION IN THE AMOUNT OF $5,500 PLUS TAX Section 1522 of the Municipal Code requires a report to the City Council of purchases from $5000.00 to $10,000.00. In accordance with the above-mentioned section, this report is submitted to the City Council. Eleven, 20400t lengths of K -rail were needed to construct storage bins for repair materials at the Corporation Yard for the Water and Sewer Maintenance Department. The new storage bins replace a makeshift storage area constructed from concrete pipe sections. (Continued on page 2) RECOMMENDED ACTION: Receive and file notification of the purchase of a concrete K -rail for the Water and Sewer Maintenance Department from Granite Construction in the amount of $5,500 plus tax. ALTERNATIVE COUNCIL POLICY OPTION: N/A FUNDING: Amount Bud eted Account Number Additional Funds Requested / $ 0 Z, 750 612.3510.800.000 N/A /e $ a'2�0 .276-0 820.3948.800.000 N/A Citizen Advised: N/A Requested by: Ann Burck, Water Utilities Project Engineer Prepared by: Gary Dogali, Water and Sewer Maintenance Supervisor Coordinated with: Candace Horsley, City Manager Attachments: N/A APPROVED: Candace Horsley, City Manager ITEM NO. 7,1 DATE: July 18, 2007 AGENDA SUMMARY REPORT SUBJECT: NOTIFICATION TO CITY COUNCIL OF THE PURCHASE OF CONCRETE K - RAILS FOR THE WATER AND SEWER MAINTENANCE DEPARTMENT FROM GRANITE CONSTRUCTION IN THE AMOUNT OF $5,500 PLUS TAX Section 1522 of the Municipal Code requires a report to the City Council of purchases from $5000.00 to $10,000.00. In accordance with the above-mentioned section, this report is submitted to the City Council. Eleven, 20 -foot lengths of K -rail were needed to construct storage bins for repair materials at the Corporation Yard for the Water and Sewer Maintenance Department. The new storage bins replace a makeshift storage area constructed from concrete pipe sections. (Continued on page 2) RECOMMENDED ACTION: Receive and file notification of the purchase of a concrete K -rail for the Water and Sewer Maintenance Department from Granite Construction in the amount of $5,500 plus tax. ALTERNATIVE COUNCIL POLICY OPTION: N/A FUNDING: Amount Budgeted Account Number Additional Funds Requested $ 2,250 612.3510.800.000 N/A $ 2,250 820.3948.800.000 N/A Citizen Advised: N/A Requested by: Ann Burck, Water Utilities Project Engineer Prepared by: Gary Dogali, Water and Sewer Maintenance Supervisor Coordinated with: Candace Horsley, City Manager Attachments: N/A APPROVED: =�1 Candace Horsley, City 1anager Request for bids were sent to four companies. Granite Construction was the only local company to submit a bid. The average price (without shipping) for 20 -foot sections of K -rail is $800 per length. Granite Construction's bid price was $500 per length for a total of $5,500 for 11 lengths. Refer to the summary table below for a listing of the bids. K -Rail Bid Summary Table Syar Industries, Healdsburg No response Shamrock Materials, Santa Rosa No response Santa Rosa Pre -Cast, Santa Rosa No response Granite Construction, Ukiah $5,500 Funds for the concrete K -rail were available for this purchase in the Fiscal Year 2006-07 Water Maintenance Fund, account #820.3948.800.000 (50%) and the Sewer Maintenance Fund, account #612.3510.800.000 (50%). 2 ITEM NO: 7e MEETING DATE: JUIy 18, 2007 AGENDA SUMMARY REPORT SUBJECT: REPORT REGARDING THE PURCHASE OF REPLACEMENT FIRE HOSE FROM JAECO FIRE AND SAFETY IN THE AMOUNT OF $9,806.33. SUMMARY: Pursuant to the requirements of Section 1522 of the Municipal Code, this report is being submitted to the City Council to advise of the purchase of replacement fire hose. The fire hose was purchased from JAECO Fire and Safety for the amount of $9,806.33 with funds from account 100.2101.800.000 (Fiscal Year 2006-07 budget), which were specifically budgeted for this purpose. Fire hose replacement is necessitated when indicated by failures during an annual hose testing process or by failure during actual use. RECOMMENDED ACTION: Receive report regarding the acquisition of replacement fire hose from JAECO Fire and Safety in the amount of $9,806.33. ALTERNATIVE COUNCIL OPTIONS: N/A Citizens Advised: N/A Requested by: N/A Prepared by: Tony Clarabut, Fire Chief Coordinated with: Candace Horsley, City Manager and Mary Horger, Purchasing Supervisor Attachments: N/A Approved: Candace Horsley, Ci Manager ITEM NO. 7f DATE: July 18 2007 AGENDA SUMMARY REPORT SUBJECT: REPORT OF THE ACQUISITION OF PROFESSIONAL SERVICES FOR TRAFFIC CONSULTANT REVIEW OF DOWNTOWN UKIAH AND PERKINS STREET ZONING CODE ALTERNATIVES IN THE AMOUNT OF $9,950 SUMMARY: In compliance with Section 1522 of the City Code, this report is being submitted to the City Council for the purpose of reporting the acquisition of traffic consultant services costing more than $5,000 but less than $10,000. The City Public Works Department obtained a qualified proposal from Whitlock & Weinberger Transportation, Inc. to perform a technical traffic engineering evaluation of the draft Downtown Ukiah and Perkins Street Corridor SmartCode prepared by Fisher & Hall Urban Design Inc., focusing on the feasibility of implementing the recommended geometric modifications for State Street downtown and Perkins Street between State Street and US 101. Whitlock & Weinberger Transportation, Inc. was selected as a sole source due to their unique familiarity with the project objectives, knowledge of the City's downtown traffic and parking issues, and their established working relationship with the planning consultant. RECOMMENDED ACTION: Receive and file report of the acquisition of traffic consultant, Whitlock & Weinberger Transportation, Inc., in the amount of $9,950. Report is submitted pursuant to City Code. ALTERNATIVE COUNCIL POLICY OPTIONS: N/A Citizen Advised: N/A Requested by: Tim Eriksen, Director of Public Works / City Engineer Prepared by: Benjamin Kageyama, Senior Civil Engineer FE} Coordinated with: Candace Horsley, City Manager Attachments: None. Candace Horsley, City Ma AG W-TransSUM ITEM NO. 7g DATE: July 18, 2007 AGENDA SUMMARY REPORT SUBJECT: APPROVAL OF NOTICE OF COMPLETION FOR STREET STRIPING 2007, SPECIFICATION NO. 07-01 SUMMARY: Funding for this project was approved in the fiscal year 2006/2007 budget in the amount of $22,000 in account number 100-3110-250-000. The City Council awarded the contract on May 16, 2007 to Safety Striping Service, Inc. of Goshen, California (contractor) in the amount of $26,093.52. The work of the contract was completed by the contractor in substantial conformance with the approved plans and specifications on June 29, 2007. The final contract cost based on actual street footage striped is $26,488.13. Final payment of the retention will be made to the contractor after 35 days from the date the Notice of Completion is filed with the County Recorder. RECOMMENDED ACTION: 1. Accept the work as complete; 2. Direct the City Clerk to file the Notice of Completion with the County Recorder for Street Striping 2007, Specification No. 07-01. ALTERNATIVE COUNCIL POLICY OPTIONS: None. Citizen Advised: N/A ��f, Requested by: Tim Eriksen, Director of Public Works / City Engineer „jyg! Prepared by: Alan Hasty, Assistant Engineer Coordinated with: Candace Horsley, City Manager Attachments: 1. Notice of Completion APPROVED: Candace Horsley, City Manag r AG-NOC-Spec-07-01. SU M. doc Please return to: CITY OF UKIAH 300 Seminary Avenue Ukiah, California 95482-5400 (707) 463-6200 NOTICE OF COMPLETION NOTICE IS HEREBY GIVEN: Attui iment # % That the real property described is owned by the following whose address is: City of Ukiah, a Municipal Corporation, 300 Seminary Avenue, Ukiah, California 95482-5400 2. That the nature of the title to the Street Striping 2007 Specification No. 07-01 of all said owners is that of fee simple. 3. That on the 29th day of June 2007, the Contract work for this project was actually completed. 4. That the name and address of the Contractor is Safety Striping Service, Inc. PO Box 1020 Goshen California, 93227. 5. That the real property herein referred to is situated in the County of Mendocino, State of California, and is described as follows: City -owned property identified as various streets within the City of Ukiah. City Council Approval CITY OF UKIAH, a Municipal Corporation By: DATE Linda Brown, City Clerk DATE State of California County of Mendocino On Date personally appeared before me, Name and Title of Officer (e.g. "Jane Doe, Notary Public") Name(s) of Signers) ❑ personally known to me ❑ (or proved to me on the basis of satisfactory evidence) to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. Place Notary Seal Above WITNESS my hand and official seal. Signature of Notary Public ITEM NO: 7h MEETING DATE: July 18, 2007 AGENDA SUMMARY REPORT SUBJECT: NOTIFICATION TO THE CITY COUNCIL OF THE EMERGENCY EXPENDITURE OF $6,403.16 FOR THE REPAIR OF CITY WELL # 4 BY LAYNE CHRISTENSEN. Pursuant to the City of Ukiah Municipal Code Section 1530 this is to inform the Council of the emergency expenditure of $6,403.16 for the replacement of the pump motor bearing assembly and shaft at City well #4. On June 21, 2007, well #4 was taken offline due to the failure of the pump motor bearing. During the summer months, all the City's wells (well #3, well #4, and the Ranney collector well) are normally needed to meet water demand. Surplus water production during the day is used to refill the reservoirs. This allows the Water Treatment Plant to be taken offline during the night. Fortunately, during the time well #4 was offline, it was possible to meet demand and keep the reservoirs filled with well #3 and by operating the WTP 24 hours a day. However, it was imperative to bring well #4 online as quickly as possible. (continued on Page 2) RECOMMENDED ACTION: Receive notification of the emergency expenditure of $6,403.16 for the repairs to City well #4. ALTERNATIVE COUNCIL OPTIONS: N/A FUNDING: Amount Budgeted $35,000.00 Acct No. Additional Funds Requested 820.3908.250.003 N/A Citizens Advised: N/A Requested by: Ann Burck, Water Utilities Project Engineer Prepared by: Alan Jamison, Water Treatment Plant Supervisor Coordinated with: Candace Horsley, City Manager Attachments: N/A Approved: Candace Horsley, C fy Manager Layne Christensen was contacted by staff to repair well #4 and began repairs on Tuesday, June 26th. They removed the motor and motor shaft to replace the bearing assembly. The shaft was inspected and found to be damaged. A groove had been worn into the shaft by the bearing assembly bushing. Layne Christensen machined a new shaft Tuesday night and the shaft and bearing assembly were replaced the next day. Well #4 was pumped overboard for 24 hours to remove any debris from the repair work, tested for bacteria and was ready for service on June 28th. Staff has contacted three other local pump companies for future emergency work on City well pumps but they have indicated that they are unable to provide the services necessary for these types of emergencies. Funds to refurbish the well were budgeted for FY2006-07 under account 820.3908.250.003. ITEM NO. 7i DATE: July 18, 2007 AGENDA SUMMARY REPORT SUBJECT: NOTIFICATION TO CITY COUNCIL OF THE PURCHASE OF A USED 4,000 WATT TOWABLE LIGHT TOWER FOR THE WATER AND SEWER MAINTENANCE DEPARTMENT FROM HERTZ EQUIPMENT RENTAL IN THE AMOUNT OF $5,500 PLUS TAX Section 1522 of the Municipal Code requires a report to the City council of purchases from $5000.00 to $10,000.00. In accordance with the above-mentioned section, this report is submitted to the City Council. A 4,000 watt light tower was needed to provide adequate illumination for nighttime emergency repairs by the Water and Sewer Maintenance Department. The existing 500 watt tripod mounted light tower did not provide sufficient illumination as specified in Title 8, Chapter 4, Subchapter 4, Article 2, Section 1523 of the Construction Safety Orders of the California Code of Regulations. (Continued on page 2) RECOMMENDED ACTION: Receive and file notification of the purchase of a used 4,000 watt towable light tower for the Water and Sewer Maintenance Department from Hertz Equipment Rental in the amount of $5,500 plus tax. ALTERNATIVE COUNCIL POLICY OPTION: N/A FUNDING: Amount Budgeted Account Number Additional Funds Requested $ 2,250 612.3510.800.000 N/A $ 2,250 820.3948.800.000 N/A Citizen Advised: N/A Requested by: Ann Burck, Water Utilities Project Engineer Prepared by: Gary Dogali, Water and Sewer Maintenance Supervisor Coordinated with: Candace Horsley, City Manager Attachments: N/A APPROVED: Candace Horsley, City y anager Three rental companies were contacted for prices on used 4,000 watt light towers. Based on hours previously operated and current condition, the second lowest bid was deemed to be a better value. Refer to the summary table below for a listing of the used 4,000 watt light towers available. Light Tower Summary Table Rental Company Mfg. Hours Year Price United Rentals Magnum 3,375 2002 $3,900 + $50 freight Rental Solutions Kabota 2,000 2006 $5,975 + shipping Hertz Equip. Rental Genie 1,400 2004 $5,500 Funds for the Genie 4,000 watt light tower were available for this purchase in the FY 06-07 Water Maintenance Fund, account #820.3948.800.000 (50%) and the Sewer Maintenance Fund, account #612.3510.800.000 (50%). 2 ITEM NO. 7i DATE: July 18, 2007 AGENDA SUMMARY REPORT SUBJECT: REPORT TO THE CITY COUNCIL REGARDING PAYMENT TO WESCO GRAPHICS FOR THE PRINTING OF THE 2007 SUMMER RECREATION GUIDE IN THE AMOUNT OF $5,434.46. SUMMARY: Pursuant to the requirements of Section 1522 of the Municipal Code, staff is filing with the City Council this report regarding the payment for the print production of the 2007 City of Ukiah Summer Recreation Guide in the amount of $5,434.46 to Wesco Graphics. Quotes were requested from all qualified bidders. Bids were returned from Fricke -Parks Press, Powerhouse Multimedia and Wesco Graphics. Staff reviewed bid packages which included paper quality, color content, number of pages, bulk mailing and delivery. Wesco Graphics provided the most comprehensive and least expensive services for the print production of the 2007 City of Ukiah Summer Recreation Guide. The summer guide is the first time that we have incorporated eight full color pages within the forty-eight page guide. This expenditure is offset by the revenue from ad sales and recreation classes. The purchase was budgeted in Fiscal Year 2006-07 and charged to the 100.6120.690.001 account (Cost of Brochures). RECOMMENDED ACTION: 1. Receive report regarding the purchase of services from Wesco Graphics for the print production of the 2007 City of Ukiah Summer Recreation Guide in the amount of $5,434.46. ALTERNATIVE COUNCIL POLICY OPTIONS: 1. N/A FUNDING: Amount Budgeted Account Number Additional Funds Requested $5,434.46 100.6120.690.001 N/A Citizen Advised: N/A Requested by: N/A Prepared by: Katie Merz, Community Services Supervisor Coordinated with: Candace Horsley, City Manager, Sage Sangiacomo, Community Services Director, and Mary Horger, Purchasing Supervisor Attachments: N/A APPROVED: Candace Horsley, City Man ger ITEM NO. A DATE: July 18, 2007 AGENDA SUMMARY REPORT SUBJECT: REPORT TO CITY COUNCIL REGARDING THE PURCHASE OF SERVICES FROM HLR ROOFING FOR THE REPAIR OF ROOF TILE AT THE UKIAH CIVIC CENTER IN THE AMOUNT OF $8,562. SUMMARY: Pursuant to the requirements of Section 1522 of the Municipal Code, staff is filing with the City Council this report regarding the purchase of services to repair a section of tile roofing at the Ukiah Civic Center at the north and west sides near the Fire Department. This project is the second phase of the tile roof replacement. Quotes were requested from all qualified local contractors. Bids were returned by HLR Roofing in the amount of $8,562 and Redwood Empire Roofing in the amount of $13,122. Therefore, HLR Roofing was awarded the bid. Funds for this work were budgeted in the Fiscal Year 2006-07 budget in the 100.1915.250.000 account (Building Maintenance and Repair, Contractual Services). RECOMMENDED ACTION: 1. Receive report regarding the purchase of services from HLR Roofing for the replacement of roof the at the Ukiah Civic Center in the amount of $8,562. ALTERNATIVE COUNCIL POLICY OPTIONS: 1. N/A FUNDING: Amount Budgeted Account Number Additional Funds Requested $8,562 100.1915.250.000 N/A Citizen Advised: N/A Requested by: N/A Prepared by: Katie Merz, Community Services Supervisor Coordinated with: Candace Horsley, City Manager, Sage Sangiacomo, Community Services Director, Mary Horger, Purchasing Agent Attachments: N/A APPROVED: Candace Horsley, City Mana-hw i ITEM NO: 71 MEETING DATE: July 18, 2007 AGENDA SUMMARY REPORT SUBJECT: ADOPTION OF RESOLUTION APPROVING RECORDS DESTRUCTION SUMMARY: The Engineering, Public Works, Personnel, Community Services, and Finance Departments have reviewed Records Destruction Notices encompassing 142 boxes and have identified these boxes as ready for destruction. The City's Records Retention Schedule was adopted by City Council in 1999. The City Attorney has reviewed the Records Destruction Notices for each archival box and has approved those boxes designated for destruction. Funds have been allocated in the City Clerk's budget for shredding of these documents. RECOMMENDED ACTION: Adoption of Resolution Authorizing Destruction of Certain Records ALTERNATIVE COUNCIL POLICY OPTIONS: N/A Citizens Advised: Requested by: Prepared by: Linda Brown, Deputy City Clerk JoAnne Currie, Receptionist/Secretary Coordinated with: Candace Horsley, City Manager Attachments: 1 — Resolution Authorizing Destruction of Certain Records 2 — Exhibit A — Record Destruction Notices Approved: .� Candace Horsley, City anager Attachment 1 RESOLUTION NO. 2007 - RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH AUTHORIZING THE DESTRUCTION OF CERTAIN RECORDS WHEREAS, the Engineering, Public Works, Personnel, Community Services, and Finance Departments have reviewed and approved the list of records are ready for destruction; and WHEREAS, the attached list of City records represents records which are no longer necessary and may at this time be destroyed. NOW, THEREFORE, BE IT RESOLVED, that the Ukiah City Council hereby approves the destruction of certain records, contained in Exhibit A of this Resolution, and authorizes the City Clerk to destroy the records. PASSED AND ADOPTED this 18`h day of July, 2007, by the following roll call vote: AYES: NOES: ABSTAIN: ABSENT: Mary Rodin, Mayor ATTEST: Linda Brown, Deputy City Clerk RECORDS DESTRUCTION NOTICE FOR CITY OF UKIAH Date: June 12, 2007 Department: Finance Records Coordinator: DATES RETENTION DATES Linda Brown, City Clerk Current retention schedules show that the records listed are now ready for destruction. Instructions: 1. Review this listing. 2. Obtain Department Head's Signature. 3. Return this notice, signed, to City Clerk. Thank you for your cooperation in keeping our records management system working smoothly and legally. Linda Brown, City Clerk LOC BOX RECORD TITLE DATES RETENTION DATES COMMENTS 773 3243 Bank Reconciliation/Statements 1983-1993 2001 Elton 30 1354 Warrants Paid 7/91-6/92 2002 C f 70 1791 Utility Pmt Stubs 4/96-5/96 2002 McLellan 85 - 1355 Warrants Paid L -O 7/91-6/92 2002 Thomas 253 - 3298 Bad Debt Write-off 7/91-6/92 2002 McLellan 382 - 2184 Calculation Totals 1/99-12199 2002 Thomas 409 - 2201 Payroll Interfaces/Authorizations... 1/99-9/99 2002 Thomas 410 _ 3301 Emergency Response Billing 1991-1997 2002 Norris 413 ► 2198 Labor Distribution 1/99-12/99 2002 Thomas 634 - 1854 Payroll Timesheets 11/94-5/95 2002 Thomas 635- 1855 Payroll Timesheets 5/95-10/95 2002 Thomas PAOE 4094 8495 NOR—= 56 519 Subsidiary Ledger 7/79-12/79 2003 93 .. 1986 Warrant Registers 7/93-6/98 2003 Sechrest 239 - 3293 Bankruptcy Files 1985-1996 2003 McLellan ,320- 1490 Demand Payments - Paid 7/92-6/93 2003 P 324 - 1489 Demand Payments - Paid' 7/92-6/93 2003 x4nelbej m 362 -^ 1485 Demand Payments - Paid 7/92-6/93 2003 Khagbeg, 416 - 2205 Payroll Interfaces/Authorizations 10/99-6100 2003 Thomas 637 ^ 1857 Payroll Timesheets 3/96-8/96 2003 Thomas 638 1858 Payroll Timesheets 10/95-3/96 2003 Thomas 655 - 3330 Billing Records 1/05-6/05 2003 McLellan Signatures Authorizino Destruction Dei2artment Hea C1 rk TAttor ey Destroyed By Date: a \�� Da — — o Date: — S - o Date: ReWrtS: Destrov-City Clerk 2007 RECOf._ TRANSFER NOTICE Department Date 0" Record Title (Fri Records Retention SchedUl ) luE J.d,.t/t� _�(NJJZZ"ti'sn ci 1 d ins Year to consider destruction: pZU� Detailed Listing of Tote Box Contents (Do not write on Box) 14,1P I rrMs�u�) l4 lff-1993 jqx , 1147/ Box Location User/Sernder �3 �i <G�►'� 1 nth Year Month Year Records are Public Record Dates: Mo Information or Confidential? FROM: + 8J To Ll Circle One. A jj 1 C I Retention YS pmK CtX(W die'Cf t+ lgp5 19f IIS5_ jqA jq� 3 - «Y'a-- Instructions: will be returned to you indicating the Location and Box number) ease typo of print legibly of records (one copy �, pl 2. Place 3 copies inside Tote Box on top a: 4,y\ S�k) DESST R YD la M.M. BY: ER N CE s 7 R A N S F User l Sender RECORD Department ACCOUI3TS PAyAgLE Date EIWCE 06121193 le From Records Retention Schedules Record Tit ( ' WA1S'NTS PAID }{sting of tote box contents (oPtional) Detailed sr I WaPWS PAID P 9r- 9a p_ 5P Record Dates Location �Sb Month Year July 1991 e or P legibly box on tog of records Instructions }rantg , Please o 1 and 2 inside tote : 2. Place copies 3 for follow up 3. Retain copy Dox �S Month Year 1992 June DESTR YE DATE: 8Y: RECORDS TRANSFER NOTICE Date Department (0��id� Lk��.��� Official Record Title (from Records Retention Schedule) Date/Year to consider destruction Detailed Listing of Tote Box Contents (Please Do Not Write on Box): User/Sender (first and last) Records are? Public ❑ or Confidential ❑ Information Permanent? Yes ❑ or No ❑ Location Box 7 Record Dates )44(o FROM to Retention Period (from Records Retention Schedule) d�� DESTROYED DATE: O' i?Y Instructions: 1. Please complete form, typed, supplying all information 2. Place 3 copies inside Tote Box on top of records (one copy will be returned to you indicating the Location and Box number) 3. Email lindab(a)cityofukiah notification box is readv for ninkiin N�jiCE RDS 'tRANSfER �.cDD Department Date EINANr 06121193 Schedules} 'title (From Records Retention Record AID User % Sender ACCOUNTS YAYABI'E Recnrd Dates WARRANTS F listing of tote box contents Detailed (nPtional� r WARRANTS PAID U 0 Location Month Year July 199, tint legibly on top of records please type °r P 2 inside tote box 2, Place copies 1 and Instructions: l• 3 for follow up 3. Retain copy Month Year 1992 TF,u a a -.jS TRANSFER NOTICE DateI Department 5/1612006 Finance Department Record Title (From Records Retention Schedule) BAD DEBT WRITE-OFF Year to consider destruction: JUNE 2002 Detailed Listing of Tote Box Contents (Do not write on Box) DUI'S SENT TO COLLECTION A -L User/Sender Kay McClellan Records are Public Information or Confidential ,X_? Permanent:? Yes or No _X_ �Ulr u Location Record Dates, Month FROM: 7/1991 Retention Period: 7 3 1603cz J— Year Month Year TO: 2/1994 Instructions: 1. Please type or print legibly 2. Place 3 copies inside Tote Box on top of records (one copy will be returned to you indicating the Location and Box number) •---- .. A1. fir RECORDS TRANSFER NOTICE Date Department -)'I)- Record Title (From Records Retention chedule) Y User/Sender r46,� Location qOq Record Dates: Month Year FROM: ?9 9 Box / A Month Year TO: 91 f 9p9 Year to consider dest ction: ��� Permanent: Y or N Retention Period: Detailed Listing of Tote Box Contents (Do not write on Box) DESTROYED GATE: Instructions: 1. Please type or print legibly 2. Place copies 1 and 2 inside Tote Box on top of records 3. Retain copy 3 for follow up a. nrc.rt i Nioim Dial CO. _JS TRANSFER NOTICE Date Department Finance Department Record Title (From Records Retention Schedule) EMERGENCY RESPONSE -BILLING Year to consider destruction: JULY 2002 Detailed Listing of Tote Box Contents (Do not write on Box) D.U.I. BILLING RECORDS (EMERGENCY RESPONSE FROM P.D.) User/Sender M. Norris Records are Public Information or Confidential _? Permanent:? Yes _or No _X_ Location L-�I0 Box33 a I Record Dates: Month Year Month Year FROM: 1992 TO: 1997 Retention Period: Audit + 4 -^ !e:eo! RCY,LD DATE: ' �Y: Instructions: 1. Please type or print legibly 2. Place 3 copies inside Tote Box on top of records (one copy will be returned to you indicating the Location and Box number Records: RECORDS TRANSFER NOTICE Date %� / Department ,Q %e2lA4 00 (/yl P1L / Record Title (From Records Retention Schedule) Year to consider destruction: o Ci7� Detailed Listing of Tote Box Contents (Do not write on Box) User/Sender I Location Record Dates: Month Year FROM: ; Permanent: Y or N Retention Period: c'T i �rr�.TE: '1 q lol Instructions: 1. Please type or print legibly 2. Place copies 1 and 2 inside Tote Box on top of records 3. Retain copy 3 for follow up a: m-z:RTNform 8/97 Box 42 Month Yeearr TO: A- 7/,, 10G/If1O11C TOAAICCCA AIiITICF Date Department Record Title (From Records Retention Schedule) User/Sender Location Box — Record Dates: Month Year Month Year FROM: G!/ �! TO: Sl %s Year to' consider destruction: _ Permanent: Y or N I Retention Period: A t& Detailed Listing of Tote Box Contents (Do not write on Bo/x) �- 4 , Instructions: 1. Please type or print legibly 2. Place copies 1 and 2 inside Tote Box on top of records 3. Retain copy 3 for follow up a m-z:RTNform 8197 DESTROYD DATE; 7 BY: RECORDS TRANSFER NOTICE Date Department User/Sender Location Box (055 Record Title (From Records Retention Schedule) Record Dates: Month Year Month Year v o // FROM: 1:5)P15-1 TO: 101?s Year to consider destruction: Permanent: Y or N Retention Period: Lf + Detailed Listing of Tote Box Contents (Do not write on Box) �neSheeis 5�7�1.i - �6�719..i DEST Oy D DATE: Instructions: 1. Please type or print legibly 2. Place copies 1 and 2 inside Tote Box on top of records 3. Retain copy 3 for follow up a. m-crt r rvrorm aryl RECORDS TRAINSFER N 0 T I CE `! Date Department User / Sender i Location Box Record Title (From Records Retention Schedules)�� cord Dates Month Year Month Year From: 7 7 To: i — � Detailed listing of tote box contents (optional t / e �C J DESTR YE DATE: - -4L 7 p 2 BY: Instructions: 1. Please type or print legibly 2. Place copies 1 and 2 inside tote box on top of records 3. Retain copy 3 for follow up ps TRANSFER t4o -TICE REcoR Department Date 9 124/1999 Scbedule) m Record Record Title 1pros Retention gBGISTERS Wt+RRANT _.-�- �structron'. Box) Fear io consrder d Contents (filo not Write on Detailed Ustmg of Tote Box APPROVED BY DIRE t)serlSender ST V'(14 SECRRE saue7Ter, anent 11996 ' 61199 6 7 X11997 1211997 .711991 ' 611998 .1/1998 - ANT "Color) �K'CS (PERNAN REPORTS OF 1)ISBURS JAW A JULY 95 IN ONE REPORT) 711993 - 51 IL995611994 .711994 - 611996 (110TE: 611995 ` 611997 711996 - 611998 711997 - ibly on top of records Instructions, e or Pend 2g side Tote Box 1. Pte ceePies 1 I 2. s Retain copy 3 for follow uP 1198 .._.,RTNiorm� q3 . _J--- month Year Record pates: FROM. 7193 5 YEARS Reten�on Period: Month Year 6 RFr_n. iS TRANSFER NATICF Date Department User/Sender Location Box 5116I2006 31 3 a 3 Finance Department Kay McClellan Record Title (From Records Retention Schedule) Records are Record Dates: Month Year Month Year Public Information BANKRUPTCY FILES or Confidential _X— FROM: 1985 TO: 1996 Year to consider destruction: Permanent:? Retention Period: JUNE 2003 Yes or No _X CL+7 Detailed Listing of Tote Box Contents (Do not write on Box) BANKRUPTCY PAPERS FROM COLLECTION DESK Instructions: 1. Please type or print legibly 2. Place 3 copies inside Tote Box on top of records (one copy will be returned to you indicating the Location and Box number) Records: Retention p S T R A H SFR R H g T 1 C E User l Sender RLDDR , Department Tau lettelAcco Date Finance 5chedulEs) ; 7122 m Records Retention 'O Record Side (Fro o nd Payments Paid contents ktional) P Dema of tote box R Detailed listing P thrOuSa 1' is Demand Paymeu ��t itecord Dates Location S Month Year 7192 _. Box D Year month 6193 4��,'F tint legibly tote box on top of re.cords please type or print inside Instructions* 2 place copies3 "" follow up 3, Retain copy — Location S �RANSfER��jIEE OserLSender Ti RE�pRD pa able. Department Paulette AccOuuts Date Record'Dates Year Month dules) Fr42 7 2 Records Retention Scheom 7 Record 'title tFrom Pa a nts (optional) ),SAj g Pa eats t0 box COnte . _. ,A of to Month Year L. ,v legibly box on top Of records e or print leg Instructions' 1. please type es 1 and 2 inside tote Instru 2. Place c 3 for follow up 3. Retain copy RD5 �RAN5�R ND�ICE Dserl . Sender RECD Department P Date 7122 �� Plnance $ehedulesi ` 'title (From Records Retention (� !� Record 1 1 Demand pa eats _ Pai box CO Detailtents (optionali ed listing of tote DelAand Payments � thxou&h D Dox Location Month Year Record Dates Month year 6193 7192 lot - From: Print legibly on top of records 1, please type ° I nd 2 and tote box Instructions 2. place copies 3 for follow up 3. Retain copy Rt=rnPnQ TRANSFt=R NnTlrr- Date /Cg4tq 0, Department � nn i" User/Sender Location Box 4aOI C0 Record Title (`From Records Retention chedule) Record Dates: Month Year Month Year P �lyri0 942 FROM: /0/999 TO: Yaar fn mncidar destni . ion' - MSS Permanent: Y or N Retention Period: /o _ U -{- Detailed Listing of Tote Box Contents (Do not write on Box) Instructions: 1. Please type or print legibly 2. Place copies 1 and 2 inside Tote Box on top of records 3. Retain copy 3 for follow up am-z:RTNform 8/97 RECORDS TRANSFER NOTICE Date /x, - Department User/Sender Location x-37 Box 1Z g '? IPO Record Title (From Records Retention Schedule) Record Dates: Month Year Month Year ��9Ce FROM: TO: Year to consider destruction: Permanent: Y or N Retention Period: Detailed Listing of Tote Box Contents (Do not write on Box) DEST-,Rp Y�E DATE: =L-YEL BY: Instructions: 1. Please type or print legibly 2. Place copies 1 and 2 inside Tote Box on top of records 3. Retain copy 3 for follow up a: m-z:R i Nrorm W91 E_cut% w� Department ()ate /�� S chedule) Title (From Records Rekord R etent�on UsertSender or N Permane�� —Gv _ Box) Year to consider de C Conten' leo nOtwrite on petai�Un9 0{Tote Box aq, L . ibll on top of records Instructions'. e or an 2 reside Tote Box 1, Please tYP z, Ptace'cop^e�s3 far follow uP Box t<ocatwn z _ 0 Year Month Month Year Record Oates: TO'. FROM 'f-eriod'. Retention Des pY D pptE'. g`t: TM A\1QCOr2 Wf1T1/`C RCV Vi�Ua7 1 RMIrJr V.n 1w � w� Date Department User/Sender Location Box Finance Department Kay McClellan L 5 S� �� v 5/22/2006 Record Title (From Records Retention Schedule) Records are Record Dates: Month Year Month Year Public Information FROM: 1/2005 TO: 6/2005 BILLING RECORDS or Confidential _X_. Year to consider destruction: Permanent:? Retention Period: JULY 2003 Yes —or No _X_ AU+2 Detailed Listing of Tote Box Contents (Do not write on Box) ENERGY REBATES EFT TRANSMIT DESTROY p DATE: 9 BY: Instructions: 1. Please type or print legibly 2. Place 3 copies inside Tote Box on top of records (one copy will be returned to you indicating the Location and Box number) Records: Retention RECORDS DESTRUCTION NOTIr_F FOR rlTV nF t tKteu Date: June 12, 2007 Department: Finance Records Coordinator: DATES RETENTION DATES Linda Brown, City Clerk C.unem ietenuon scneauies snow mat the records usted are now ready for destruction. Instructions: 1. Review this listing. 2. Obtain Department Head's Signature. 3. Return this notice, signed, to City Clerk. Thank you for your cooperation in keeping our records management system working smoothly and legally. Linda Brown, City Clerk LOC BOX RECORD TITLE DATES RETENTION DATES COMMENTS 658 3332 Bad Debt Write-offs 1975-1995 1 2003 McLellan 659 r 1879 Payroll Timesheets 8/96-12/96 2003 Thomas 892 - 3343 Billing Records 1995-1999 2003 McLellan 108 -. 1938 Warrants Registers 7/98-1/99 2004 Sechrest 110 - 1774 Financial Statements -Interim 1/93-6/93 2004 Glenn 119 3406 Health Insurance Payments 1998-1999 2004 MacFarland 351 - 2175 Employee Distribution Reports 1/99-6/99 2004 Thomas 374 - 2179 Employee Distribution Reports 7/99-11/99 2004 Thomas 599 - 3320 Booking Fees 1994-1999 2004 Norris 734 -- 2004 Confidential Payroll Timesheets 11/30/97-6/13/98 2004 Thomas 313 - 3300 Financial Statements 4/00 - 8/00 2005 Norris -328 l 1575 Warrants Paid 7/93-6/94 2005 Sechrest -330- 1561 Warrants Paid 7/93-6/94 2005 Sechrest 332 - 1566 Warrants Paid 7/93-6/94 2005 Sechrest 367- 2178 Employee Distribution Reports 12/99-2/00 2005 Thomas 381 - 2185 Employee Distribution Reports 3/00-5/00 2005 Thomas 383- Employee Distribution Reports 6/00-7/00 2005 Thomas 455 -Confidential BillingRegister 1/96-6/96 2005 McLellan 488 -' Production/Non Productive Report 1993- 2004 2005 MacFarland 626 -�BillingRecords 2/00-2002 2005 McLellan 652 -BillingRecords j3340 1998 -2002 2005 McLellan 672 - Bank Reconciliations/Statements 11/98-9/99 2005 McCann 729- Confidential Payroll timesheets 5/31/98-11/20/98 2005 Thomas 755 Billina Records 7/01 - 9/01 2005 McLellan Sianatures Authorizing Destruction Department Head ty Cl rk `i Atto ne Destroyed By Date: —a� Date: 7- — 7 Date: "7 — S - a 7 Date: Reports: Destroy -City Clerk 2007 131=11r. eC TDAKICCCD KJf%TIL'F �\VVV• _JV Date . Department User/Sender Location Box 10/1/2002 333 Finance Department Kay McClellan Record Title (From Records Retention Schedule) Records are Record Dates: Month Year Month Year Public Information FROM: 1975 TO: 1995 BAD DEBT WRITE-OFF or Confidential _X_. Year to consider destruction: Permanent? Retention Period: JUNE 2003 Yes —or No _X_ 7 Detailed Listing of Tote Box Contents (Do not write on Box) BAD DEBT WRITE OFFS UTILITY ACCOUNTS SENT TO COLLECTION COURTACCOUNTS DESTROYED DATE: I I BY: Instructions: 1. Please type or print legibly 2. Place 3 copies inside Tote Box on top of records (one copy will be returned to you indicating the Location and Box number) Records: Retention RECORDS TRANSFER NnTirF RECO hS TRANSFER NOTICE Records: Retention Date Department User/Sender Location Box 3 Kay McClellan 33 5/22/2006 Finance Department Record Title (From Records Retention Schedule) Records are Record Dates: Month Year Month Year Public Information FROM: 1995 TO: 1999 BILLING RECORDS or Confidential —X—? Year to consider destruction: Permanent:? Retention Period: JULY 2003 Yes or No _X_ AU+2 Detailed Listing of Tote Box Contents (Do not write on Box) BILLING RECORDS SERVICE ORDERS DESTR YE DATE: BY: Instructions: 1. Please type or print legibly 2. Place 3 copies inside Tote Box on top of records (one copy will be returned to you indicating the Location and Box number) Records: Retention RECORDS TRANSFER NOTICE DateDepartment q%aa�4Q FinaA (e Record Title (From Records Retention Schedule) 00-rr-"- 3 l&q /5�e Year to consider destruction: 71;2 00Af Detailed Listing of Tote Box Contents (Do not write on Box) ORIGINAL User/Sender Location Box sin SP reS /per /9.3P Records are ublic Record Dates: Month Year Month Year nformahon r p Confidenfia? Circle One, FROM; ��Qp TO; �qq Permanent: Y oN Retention Period: zy, t _ �a rra-vt PajS-fi� (& &ca4,-t s f &a b1,) — F� N1 16f. -s%-- hn5'�. i�aya �� tLr-e�l e k-Pc�- l'�r P-ov,od © � : �(� q �a�►� i b Instructions: 1. Please type or print legibly 2. Place copies i and 2 inside Tote Box on top of records 3. Retain copy 3 for follow up a: Records Retentions RTNfnrm- tion RECORDS TRANSFER NOTICE [Date Department User/Sender Location Box I1/1 �p/-7 F'vL�hce /7%� Record Title (From Records Retention Schedule) Record Dates: Month Year Month Year ('i`nGt�c�'c�� �f�r��c� �/`u fir. FROM: j Qi3 TO: 3 Year to consider destruction: Su I Permanent: Y or N Retention Period: Detailed /Listing of Tote Box Contents (Do not write on Box) F7C(u.7c� -A - -:5 L v� CC, S T� Dp� c O �hQ( �Tu/C� �POrTs t Instructions: 1. Please type or print legibly 2. Place copies 1 and 2 inside Tote Box on top of records 3. Retain copy 3 for follow up a: m-zRTN'^rm M7 k 0�1 ECORDSSEER NOTICE RThFtp'N 06 pa roll trSchedule) i Title (From Records Retention TH INSURANCE PAYMENTS to o sn ider destruction kr, M13 2004 of box contents: ailed listing S are tnformetion— PERS INSURANCE PAYMENTS PERS INSURANCE PAYMENTS TS OP ENGRS INSURANCE PAYMEN Op ENGRS INSURANCE PAYMENTS SUTTERtLEGiON INSURANCE PAYMENTS SUTTEWLEGION 1NSURANCE PAYMENTS REMIF INSURANCE PAYMENTS REMIF INSURANCE PAYMENTS AFLAC INSURANCE PAYMENTS AFLAC INSURANCE PAYMENTS No 1998 1999 1998 1999 1998 1999 1998 1999 1998 1(399 Dates: MonthrYear MonthlYear T^ 1g99 _ retention Period'. AUDIT + `I� the Location and Box number) tionou indicating .,.► t Ing all information co will be �,,ed Y tractions'. Supp Y of r�ords (one PY icku Please complete form, tYPed de ote BOXon top box is read for �enn tvsi ofu lah com notification place 3 cop :• Location �� r ■ NSF NOTICE t}serlSender Month Year ER EY ` R()MS' Month Year REartm C�RpS TRApepent 4 xo LL OFFICER Record Date 1 pate FINANCE !PAYROLL FROM: / 10124100 YEARS etentlon Schedule) REPORT period: Records R IRDTION Y or N Retent+on Title (From s EMPLOYEE DISTR permanent: Record ..---' destruction: ` 8ax) Year to consider o notw6te on petaiVed 13 sting of Tote Box Contents (p EprpLOYEE DISTRIBUTION REPORTS 199 tint legibly on toP of records instructions'. a or P 2�""Tote Box Please type pkes1 and `2, Place cr 3 for toil t s. Retain . , RECORDS TRANSFER NOTICE Date Department 10/24/00 FINANCE /PAYROLL User/Sender SHIRLEY THOMAS, Location Box /� , / PAYROLL OFFICER Record Title (From Records Retention Schedule) Record Dates: Month Year Month Year VQMV0UUxXKCMUWTSx EMPLOYEE DISTRIBUTION REPORT FROM: % TO: /1 / % 9 q Year to consider destruction: Balli '291Q --ICbS I Permanent: Y or N Retention Perio&-K Rk5YEARS Detailed Listing of Tole Box Contents (Donot write on Box) EMPLOYEE DISTRIBUTION REPORTS 9,��.�/%•� X999 Instructions: 1. Please type or print legibly 2. Place copies 1 and 2 inside Tote Box on top of records 3. Retain copy 3 for follow up is m•z:RTNtorm 8197 R NOTICE RECD. RANSFE Date 5/1812006 Department User/Sender Location �� Box 3 Finance Department Kathy M. Norris Record Title (From Records Retention Schedule) Records are Record Dates: Month Year Month Year Public Information Booking Fees or Confidential _X_? FROM: 1994 TO: 1998&1999 Year to consider destruction: Permanent:? Retention Period: JUNE 2004 Yes — or No _X_ Au+4 Detailed Listing of Tote Box Contents (Do not write on Box) BOOKING FEE ACCOUNTS FROM POLICE DEPARTMENT DESTROYED DATE: 7L4in 2 BY: Instructions: 1. Please type or print legibly 2. Place 3 copies inside Tote Box on top of records (one copy will be returned to you indicating the Location and Box number) Records: Retention RECORDS TRANSFER NOTICE Date ti�a 9/P P Department User/Sender Location 72 y Box 0� ao 4 Record Title (From Records Retention Schedule) Record Dates: Month Year Month Year FROM: ///o�Y7 TO: ta�3/Q Year to consider destructio .-'- Permanent& or N Retention Period: _,:r7f6� vim- (o DetaiTled Listing of Tote Box Contents (Do not write on Box) DESTROYED DATE: BY: Instructions: 1. Please type or print legibly 2. Place copies 1 and 2 inside Tote Box on top of records 3. Retain copy 3 for follow up a: m-z:RTNform 6/97 NSFER NOTICE RECORDS TRA Department Date artment 512512006 Finance Dep Title (From Records Retention Schedule) Record FINANCIAL- STATEMENTS Year to consider destruction'. JULY 2005 Contents (Do not write on Box) Detailed Listing of Tote Box JIE EDIT LISTING TRANSACTION GIL POSTING RECEIPT EDIT LISTING GTRANS LIST FINANCIAL CASH ENTRY FXpENDITURE EXPENDITURE SUMMARY REPORT Location 8ox3 0 UserlSender 3 ` 3 Month Year Month Year Kathy M Norris Record Dates: Records are ? FROM 412000 TO'. 812000 Public In _ or Confidential period* Retention P _— permanent:? Audit+4 Yes —or No X_ o{ records (one copy will be the Location and Box number) returned to you indicating Instructions: a or mint IegiblY on top 1, Please W de Tote Box 2, place 3 copies NANSFCR NpTICE Rt�DRDST Department Date 1 &Uev. Location �User�er g� SEcsy Year Month 12114195 1 5chedul est Records Retention Record Title tfrV t` W�,tres — �� o tionai) of tote box contents t p led listing YAI�gps _pat 93194 Detai AccWOS EAy�Lg — Record'Dates Month Year SOS 1994 To: 1993 from: print e iblY on Instructions' top of records Pll• ease tYp e or and 2 inside tote box 2. placecop" 3 for follow up ..---"►—•-- 3, Retain �� cur Np�10E NSF ER itECORDSYRA User 1 Sender go sy-GOOST Department Date Fi�Ce 12/14/95 Schedules ; Records Retention Record Sitl'e tFrDm � es vts ^ Yao o tional) lis ting of tote box contents t P DetailedRtes � 93194 �,cCO�SNTg YA�� _ YA1� �o C ^p Record Dates Location -j s o Month Year juy 19� Month Year J1► 1994 Ably pox instructions Z. on top of records Please tYP leg e tote or print es 1 and 2 inside Place caopY 3 for follow up 3, Retain RApiSFER.NDT�,... cDRD U Sender Department pate TUAOCE 12114!95 Scbedules) Records Retention Pke lFrp1n C �� oftote box consting _gq 93194 VMD • eo�S g_L 4ncation a,R,ecotd� Dates year Month T q 1993 . From: lJ" ' pox month Year JUO 1994 0 c ib on top of records —� e or print leg to box 1, Please tyl l and 2 inside Instruction, Z. place copies3 for follow up 3, Retain copy . RECORDS TRANSFER NOTICE [Date Department 10/24/00 1 FINANCE/PAYROLL Record Title (From Records Retention Schedule) x EMPLOYEE DISTRIBUTION Year to consider destruction: 20331 LN�V - -u JD Detailed Listing of Tote Box Contents (Do not write on Box) EMPLOYEE DISTRIBUTION REPORTS Instructions: J. Please type or print legibly 2. Place copies 1 and 2 Inside Tote Box on top of records 3. Relain copy 3 for follow up a: m-z:RTNform 8197 User/Sender SHIRLEY THOMAS, Lo47 Box 4 1 i '- r r i LRetenti Dates: Month Year Month Y FROM: ear l02.,)q 9 9 TO: a"�pp0 permanent: Y or N on Period: 2a YEARS RECORDS TRANSFER NOTICE Date Department User/Sender Loc do Box 10/24/00 FINANCE /PAYROLL SHIRLEY THOMAS, J PAYROLL OFFICER Record Title (From Records Retention Schedule) Record Dates: Month Year Month Year pgMW=xjqUZXUM=x EMPLOYEE DISTRIBUTION REPORT ' �iZ� TO: FROM: Year to consider destruction: 303a L(O(p Permanent: Y or N Retention Period 2fa YEARS Detailed Listing of Tote Box Contents (Do' not write on Box) EMPLOYEE DISTRIBUTION REPORTS �a,LxL 0,2, Instructions: 1. Please type or print legibly 2. Place copies 1 and 2 Inside Tole Box on top of records 3. Retain copy 3 for follow up V m-rRTNfnfm 8/97 RECORDS TRANSFER NOTICE Date Department User/Sender Location Box 10/24/00 FINANCE/PAYROLL SHIRLEY THOMAS, 38.3 PAYROLL OFFICER aQ Record Title (From Records Retention Schedule) Record Dates: Month Year Month Year pWjVV=XfMCWWMMx EMPLOYEE DISTRIBUTION REPORT FROM: &�7ggp TO: 'l oZoo d Year to consider destruction: 2ffi c 2010 I �I Permanent: Y or N Retention Period-4.1�2:5 YEARS Detailed Listing of Tole Box Contents (Do not write on Box) EMPLOYEE DISTRIBUTION REPORTS Instructions: 1. Please type or print legibly 2. Place copies 1 and 2 inside Tote Box on top of records 3. Retain copy 3 for follow up a: m-z:RTNfotm 8197 RECOF .TRANSFE Nu t rv. Department Date fj114�6f 5 J Records Retenfion Schedule} Record Title (From i Year to consider deslruw-,.. Do notwdte on Box) of Tote Box Contents(DO Detailed Listing ` I I q / `ifs► r)uvN\ v + (0/y6 D (�k 1 Instructions: or print legibly of records 1. Please type copies follow 1 and ll inside Tote Box o 2. place n J I Retain copy 3 for RTNfrm: or 1198 a: Records Retention: UsedSender n Cords ate Pu C 1 ���4°� r�.Tre One. Permanente Location / 14,5 �— Month year Record Dates: FROW Retention Period Box lXd3 Month year To: 6 _ � RECORDSp ER --""'- >6 Pa troll Finance Records are Title (From Records Retention Schedule) Public lnfcrmation X! . ,aiNON PRODUCTIVE REPORT or Confidential to consider destruction Yes listing of box contents: PRODUCTIVFJNON PRODUCTIVE JULY - DEC 2004 LEAVE JULY - DEC 2004 VACATIONISICWCOMP Dates: MonthlYear ;ration Period: + 1 YEAR 3471 MonthlYear ou indicating the Location and Box number) tfuctions: ed. supplying all information Will be returned to y please complete form, typ top of records (one copy icku Place 3 copes inside k°ah OX roti o 0"f cation box i5 read for RECO..JS TRANSFER NOTICE Date I Department 5/22/2006 1 Finance Department User/Sender Location Box Kay McClellan � �t � 1 3� -�) C-:� Lf Record Title (From Records Retention Schedule) Records are Record Dates: Month Year Month Year Public Information FROM: 2000 TO: 2002 BILLING RECORDS or Confidential —X.? Year to consider destruction: Permanent:? Retention Period: JULY 2005 Yes —or No -X— AU+2 Detailed Listing of Tote Box Contents (Do not write on Box) LIFE SUPPORT/CARES DISCONNECTS PAID NSF CREDITS TO CUSTOMERS ACCOUNTS AGED AIR U.V.S.D. DESTROYED DATE:-, BY: Instructions: 1. Please type or print legibly 2. Place 3 copies inside Tote Box on top of records (one copy will be returned to you indicating the Location and Box number) RECOr.JS TRANSFER NOTICE Date 1 Department 512212006 Finance Department Record Title (From Records Retention Schedule) BILLING RECORDS Year to consider destruction: JULY 2005 Detailed Listing of Tote Box Contents (Do not write on Box) EFT TRANSMIT Location Box User/Sender 5 Is -�'a Ci Kay McClellan Record Dates: Month Year Month Year Records are FROM: 1998 TO: 2002 Public Information or Confidential fX,? Permanent:? Retention Period: Yes „or No X_ AU+2 DESTROYED DATE: BY: instructions:the Location and Box number) 1. Please type or print legibly of records (one copy will be returned to you indicating 2. Place 3 copies inside Tote Box on top RECG_ A TRANSFER NOTICE Records: Retention Date Department User/Sender Locationc, -7 Box 333 5/25/200 6 = Finance Department FINANCE DIRECTOR Record Title (From Records Retention Schedule) Records are Record Dates: Month Year Month Year BANK RECONCILIATIONS/STATEMENTS Public Information or Confidential _X_? FROM: 11/1998 TO: 9/1999 Year to consider destruction: Permanent:? Retention Period: JULY 2005 Yes or No X AU+5 Detailed Listing of Tote Box Contents (Do not write on Box) JOURNAL ENTRIES; NOVEMBER 1998 -MAY 1999 WESTAMERICA BANK; BANK STATEMENTS JULY 1998 -SEPTEMBER 1999 DEST OFj YED DATE: 711Z BY: Instructions: 1. Please type or print legibly 2. Place 3 copies inside Tote Box on top of records (one copy will be returned to you indicating the Location and Box number) Records: Retention use(lSender SEER n" 1 5..- RE�pR�S TRA pePastment Date p f� � q 9 /etention Schedule) Title (From Records�R Record destruction: Box) consider Do not write on Year to of Tote Box Contents petalled t jstin9 YofN permanence gox f boca6on Month Year Month Year i Record pates: TO� r FROM: period'. Retention ctrons'� a of print legibly Tote Box on lOp of records inspu d 2 inside 1. PleaseGoYP1es 1 an 12. ?,aren o e 3 for follow up 13.R _awl b p�gtR Y� DIP"� U gY: I RECO..JS TRANSFER NOTICE Date Department User/Sender Location Box 10/1/2002 7Y-15- 3346 Finance Department Kay McClellan Record Title (From Records Retention Schedule) Records are Record Dates: Month Year Month Year BILLING RECORDS Public Information or Confidential _X_? FROM: 7/2001 TO: 9/2001 Year to consider destruction: 7Yes Permanent:? Retention Period: June 2005 or No X AU+2 Detailed Listing of Tote Box Contents (Do not write on Box) ERROR EDITS FOR ROUTES 1 THROUGH 71 JULY 1 -SEPTEMBER 31, 2001 DESTROYED DATE: 7 /` BY: Instructions: 1. Please type or print legibly 2. Place 3 copies inside Tote Box on top of records (one copy will be returned to you indicating the Location and Box number) Records: Retention RECORDS Date: June 12, 2007 Current Department: Finance FOR CITY Records Coordinator: Linda Brown, City Clerk ules show that the records listed are now ready for destruction. Instructions: 1. Review this listing. 2. Obtain Department Head's Signature. 3. Return this notice, signed, to City Clerk. Thank you for your cooperation in keeping our records management system working smoothly and legally. Linda Brown, City Clerk LOC BOX RECORD TITLE DATES RETENTION DATES COMMENTS 608 - 3323 Bad Debt Write-offs 1987 - 1991 1999 McLellan 768 - 3341 Parking Invoices 288-1995 1999 Norris 973 - 2449 Employee Distribution Reports M93-4/94 1999 DeKnoblou h 974 - 2450 Employee Distribution Reports 4194-12194 1999 Thomas 23 - 1793 Cash Receipt Stubs 8/96-9/96 2000 Jud 32 1246 Warrants Paid 54 7/1/87-6/30/90 2000 1 Accts Payable 40 1204 Warrants Paid A/C - Ch 7/1/87-6/30/90 2000 R 73 - 1792 Cash Receipt Stubs 9/96-10/96 2000 Jud 81 - 1728 Landfill Charges 7/94-6/95— 2000 McLellan 105 -• 1255 Warrants Paid Ci -Fa 7/1/89--6/30/90 2000 �ho�yaes -OR 41197 _.. 639 - 1859 1 Payroll Validation 12/86 - 10/97 2000 Thomas 978 _ 2454 Payroll Records - Benefit Distribution 7/93-10/93 2000 Thomas 981 2457 Labor Distribution Reports 2/97-2/98 2000 Thomas 990 -. 2466 Employee Distribution Reports 12/94 - 9/95 2000 Thomas 13 - 1229 Warrants Paid G -K 7/30/91-6/30/92 2001 p 48 1801 Warrants Paid V-2 711/95 - 6/30/96 wof 71007 Sechrest 54 - 1795 Warrants Paid BO -C not Misc C's 7/1/95 - 6/30/96 1 V11 ZbD7 Sechrest 57 -- 1797 Warrants Paid 7/1/95 - 6/30/96 201 00 Sechrest 66 1800 Warrants Paid 7/1/95-6/30/96 2 1 a00 Sechrest 103 ^ 1740 Warrants Paid Misc C's -Ford Street 7/1/95 - 6/30/96 100 01 Sechrest 415 2206 1 vacation/ ick Leave Reports 1/99 6/00 2001 Thomas 445 -- 1821 1 Billing Register Copies - Dump/Dui 7/95-1/96 2001 McLellan 463 - 1928 Payroll Records 1 12/17/95-10/19/96 2001 Thomas 633 -^ 1853 Payroll Timesheets 6/94 - 11/94 2001 1 Thomas Signatures Authorizing Destrucfion Department�^HeadI rk i ,Atto ey Destroyed By Date: Date: — 9 - O Date: Reports: Destroy -City Clerk 2007 L '5 RECO. _JS TRANSFER NOTICE _ Date Department User/Sender t n Box 5122/2006 Finance Department Kay McClellan Record Title (From Records Retention Schedule) Records are Record Dates: Month Year Month Year Public Information _ SAID DEBT WRITE-OFFS or Confidential _X_? FROM: 1987 TO: 1991 Year to consider destruction: Permanent:? Retention Period: JULY 1999 Yes —Or No _X_ 7 Detailed Listing of Tote Box Contents (Do not write on Box) DUI'S SENT TO COLLECTION PAYMENTS AND ACTIVITY DES' OY D DATE: BY: r instructions: 1. Please type or print legibly 2. Place 3 copies inside Tote Box on top of records (one copy wilt be returned to you indicating the Location and Box number) REM JS TRANSFER NOTICE Date Department User/Sender Location Box 10/1/2002 7 / e 1_ 3?J (T Finance Department Kathy M. Norris ((Q l Record Title (From Records Retention Schedule) Records are Record Dates: Month Year Month Year PARKING INVOICES Public Information _ or Confidential _X_? FROM: 1988 TO: 1995 Year to consider destruction: Permanent:? Retention Period: JUNE 1999 Yes or No X AU+2 Detailed Listing of Tote Box Contents (Do not write on Box) COPIES SENT FOR FEES OWED, BILLING, RELATED DOCUMENTS DESTR Y D DATE: i 9 BY: Instructions: 1. Please type or print legibly 2. Place 3 copies inside Tote Box on top of records (one copy will be returned to you indicating the Location and Box number) Records: Retention RECORDS TRANSFER NOTICE Date /. Sender ate pepartment Red Title (From Records Retention Schedules) cok Detailed listing of tote box contents (optional) 'r lee Record Dates I Year Month CFS -f OY C CATS: 7 • QY:� Instructions: 1. Please type or print legibly 2. Place copies 1 and 2 inside tote box on top of records 3. Retain copy 3 for follow up a r ox 'ZIA 1 Location B A - O'UCE UserlSenYr,MOMXS Month year RECORVS TROSFER ;i,� Department Record D mouth year 12117!94 Dates TO' Date 1(29(96 FINOCE tes FROM- A124194 Records Retention Schedules) Record Title (From 4 _11105194+ OLL gECORDS 912A194; 912519 V YR to on Box) 8114194- Donot wri 71319A-8113194+ of Tote $Ox Contents ( 6(19194-712194, Detailed Listing 614194, i}'TION A(2A1194- ElviPLpyEE DIS'TRIB 11106194-12117194 p�5'fRDY D DA't� EY: Instructions: of records e or print legibly Tote Box on top IP lease CYO les l and 2 inside 12 !lace opY 3 for follow up RECQK0- TRANSFER NOTICE F919/15197 ke Department User/Sender FINANCEDate Record Title (From Records Retention Schedule) CASH RECEIPT STUBS Year to consider destruction' � I Permanent: Y or N Detailed Listing of Tote Box Contents (Do not write on Box) UTILITY PAYMENT STUBS Instructions: 1. Please type or print legibly 2. Place copies 1 and 2 inside Tote Box on top of records 3. Retain copy 3 for follow Up a: m-z:RTNfavm 8197 Location Box 93 17q3 -1 _J� Record Dates: Month Year Month Year FROM: R, /c7( Q TO: �( Retention Period: DESTROYED DATE: BY: N�Ti�E Rt DRpS TRRNSER �! user ISender DepartmentG� Date schedules) Records Retention Record Sitle t From _ ..t tiooal ) contents lo P Detailed listing Of tate box Record Dates F r� rant legibly on top of records d 2 please type or P inside tote box 2. place copies 1 an Instructions: i• g for fo11oH up 3. Retain copy . I Location 32 Month Year t - 8 `l _.. Month Year 3� C, C) DESTR Y� , DATE. 1 ---"'' Dox Location ��hh DS TRANSFER.KD� User Sender R�DDR Department year Date ftrt Dates Year Mont Record Month ��'/cG -!G _y, F, ;. C To.,<. Title (From Records Retention Schedules Froin: Record t �, Detailed listing of tote box contents (optional) r 5 OESTR YE c BATE: ' 0 RE�-jR TRANSFER NOTICE Dale Department 9/15197 FINANCE Record Title (From Records Retention Schedule) CASH RECEIPT STUBS Year to consider destruction: Detailed Listing of Tote Box Contents (Do not write on Box) UTILITY PAYMENT STUBS Instructions: J. Please type or print legibly 2. Place copies 1 and 2 inside Tote Box on top of records 3. Retain copy 3 for follow up a: m-z:RTNlofm 8197 Location 71.3 Box User/Sender C(Z Judy �2' Record Dates: Month Year Month Year FROM: `% (� TO: ) Permanent: Y or N Retention Period: �- OESTR Y D -DA i E: o BY: i «ccoRDS I'RANSFERNOTICE Date Deparl.aiciit User / Sender - Finance Kay Record Title (Frem Records Retention Schedules) _� Detailed listing of tote box contents (optional) �J Y/_ Record Dates Instructions: I. Please type or print 1f-9ihly 2. Plar.e copies 1 and 2 inside tote box on top of records 3. Retain copy 3 for follow up Ukat!on Dox i7aS Month Year 11099th Yea _r;, CORDS TRANSFER NOTICE DateDepartment User /. Sender Location Dox Record Title (From Records Retention Schedules) Record Dates Month Year Month Year �-c r.ti e rte..- �h i aQ S From: To:- Detailed listing of tote box contents (optional) Instructions: 1. Please type or print legibly 2. Place copies l and 2 inside tote box on top of records 3. Retain copy 3 for follow up �`---TRC � ED DATE: 2 6 0 RECORDS TRANSFER NOTICE Date 05/01/98 Department FINANCE/PAYROLL User/Sender Location Box SHIRLEY THOMAS Record Title (From Records Retention Schedule) Records are Public Record Dates: Month Year Month Year PAYROLL RECORDS Information or Confidential? Circle One. Q FROM: 1-11 p4 TO: Year to consider destruction: Permanent: Y or N Retention Period:Y Detailed Listing of Tote Box Contents (Do not write on Box) e - /i DESTROY D DATE: � 6Y: Instructions: 1. Please type or print legibly 2. Place copies 1 and 2 inside Tote Box on top of records 3. Retain „opy 3 for follow up a: KeLemS Retention: K I Nlorm: y9a . , S TROSFERN ��� ,*Ment Use YtTaomA,' a Date VINANCE 1129196 schedules) Title (From _eeords Retention Ucotad PAYROLL "COVD Box) not write on Record Dates of Cote Box Contents wo 9111193; 1 fisting 111/93; 1119193- Detarled wo aoN 1/4193-1 BENEFIT DIST 9t26193.1019193. 1111116)19 ibly of records lnstructions.e or print leg ox on top 1 •please tYp ies 1 and 2 inside Tote B 2, place cop 3 for follow up n et a;n copY Box Location Month Yeas lvionth Year To•, 1019193 ? 14(93 D�sS�oY D DPZE y K CI�VRLIJ 1 RMIVAf'LI\ Date Iry 1 lVt_ Department UserlSender - Location Box ��53 /,/? S�/fes /Title FINANCEJPAYROLL SHIRLEY THOMAS ,�•�•�'�i Record (From Records Retention Schedule) - Records are Public Information or Record Dates: Month Year /Q /Q Month Year aJ I� PAYROLL RECORDS Confidential? Circle One, FROM: 27// / / 7 TO: /-7 Year to consider destruction: Permanent: Y or N Retention Period: Detailed Listing of Tote Box Contents (Do not write on Box) DEST GYED DATE: q BY: Instructions: 1. Please type or print legibly 2. Place copies 1 and 2 inside Tole Box, on top of records t 3. Retain opY 3 for follow up a: Rer ords Retention: RTtQform: 1198 . bocation (.141C) box/"Wo � D11GE Et RpTRA N S F R U User i. Sender 2 SAY:OLL orFx�.� . s� �a0�s � Ryear Department pates Year M0 0h / Date FlanNoa Record' Month 1o/3019 Schedules) etention .From: -title From Records R _ s fq%�Record tional} contents op Detailed listing of tote box r ably on top of records e or Print legibly tote bax 1. please types i and 2 in Instructions' 2. place cop 3 for follow up 3. Retain copy 0 ER NDT1Cf R E C D R p S I R A N 5��.►+� User/ Sender Department ; • pate ����Y�" ' Record, s Retention Schedules) n..rnrd Title kfrom (11 /I contents tional) listing of tote box contents t P petalled Record I Location /Z> - Month �7 0 legibly on top of records e or Print tote box please tYP es 1 and 2 inside Instructions: ?: place cop 3 for follow up 3, Retain copy 0 E RECO,,JS TRANSFER NOTICE NOTIFY ACCTS PAY. SO WE CAN ROVE THE FTT.R FOLDF..RS FOR RFTTCF_ TwARV vnn DaterFI partment User/Sender Location Box 10/17/1997NANCE RIM SECHRESTzj 0 mbl Record Title (From Records Retention Schedule) Record Dates: Month Year Month Year WARRANTS PAID FROM: 7/1/1995 TO: 6/30/1996 Year to consider destruction: JULY 2001 Permanent: Y or N Retention Period: 7/96 THRU 6/2001 (5 YRS) Detailed Listing of Tote Box Contents (Do not write on Box) ACCOUNTS PAYABLE PAID DOCUMENTS (CHECKS) V 2 DESTR YE DATE: o BY: Instructions: 1. Please type or print legibly 2. Place copies 1 and 2 inside Tote Box on top of records 3. Retain copy 3 for follow up a: m-z:RTNfarm 8/97 U I G I NA L vi.. �u au.. n u... au an rl UI PVt. VCOLV dilly, r1 r -p -Dr, NOTIFY ACCTS PAY. SO WE CAN AOVE THE RECO. jS TRANSFER NOTICE RTiR FfV TRDC Rl1R DRRCR vna Date Department User/Sender Location Box/ 10/17/1997 FINANCE RIl1 SECUREST / 7Qj— Record Title (From Records Retention Schedule) Record Dates: Month Year Month Year WARRANTS PAID FROM: 7/1/1995 TO: 6/30/1996 Year to consider destruction: JULY 2001 Permanent: Y or N Retention Period: 7/96 THRU 6/2001 (5 YRS) Detailed Listing of Tote Box Contents (Do not write on Box) ACCOUNTS PAYABLE PAID DOCUMENTS (CHECKS) �O / C, C DESTROYED Imo_ DATE: BY: Instructions: 1. Please type or print legibly 2. Place copies 1 and 2 inside Tote Box on top of records 3. Retain copy 3 for follow up a: m-z:RI Mom 6/9f 1 gC0[.. a pepartment Date 10117 1497 FINANCE Records Retention Schedule) Record Title (From S Pva Vocation V t I User�r �� oath Year RIM SECBL�ST N►onth Yep � 6 Record Dates: To, 6130/194 FROM'.7111144 i5 yR5' edod: 7196 RBSN 612001 r ty Retention" WARRAWT 1pyy 2001 destruction: not VI on Box) Year to consider Contents (Do n etatied L'. Ck of Tote Box els tMEMO "emsanent: Y ° D ACCOUSIS POOLS FAI1r DOC [ — C 6- ��Oct l66,rG ibly oX on top of reco[ds instructions: e o 'pand Z aside Tote B "►ease tYP 2, place coQ es3 for follow up g, Retain cO et97 ,•ttTNrotm DESrR YED 1 DATE: -z RECORDS TRANSFER NOTICE Date Department 10/17/1997 FINANCE Record Title (From Records Retention Schedule) WARRANTS PAID --'ITE TO CITY CLLRK: WHEN THESE COME UP FOR DESTRU' 'ON, PLEASE NOTIFY ACCTS PAY, SO WE CAN R_ -JVE THE VMV Rntnv.n User/Sender KIM SECHREST Year to consider destruction: JULY 2001 Permanent Y Detailed Listing of Tote Box Contents (Do not write on Box) ACCOUNTS PAYABLE PAID DOCUMENTS (CHECKS) a ` .3 'r Lla : ype or print legibly pies 1 and 2 inside Tote Box on top of records opy 3 for follow up a: M-7'RTN[.,mHM7 Location Box 6 MOO Dates: Month Year Month Year FROM: 7/1/1995 TO: 6/30/1996 ;[Re;cord ion Period: 7796 THRU 612not ra ��N _... _._ _.. ..��_ ........... n.+..... a.u..... ....,u. z Xvn "nOLT 11V", rLr-%ZL NOTIFY ACCTS PAY. SO WE CAN .MOVE THE RECO. _JS TRANSFER NOTICE n htr� I r I 1\1 A I , Tv vnrnvnc Vern nII..�� o Date ent User/Sender Location Box 10/17/1997 FFE KIM SECHREST ( O 3 c� /7 / o Record Title (From Records Retention Schedule) Record Dates: Month Year Month Year WARRANTS PAID FROM: 7/1/1995 TO: 6/30/1996 Year to consider destruction: JULY 2001 Permanent: Y or N Retention Period: 7/96 THRU 6/2001 (5 YRS) Detailed Listing of Tote Box Contents (Do not write on Box) ACCOUNTS PAYABLE PAID DOCUMENTS (CHECKS) (' %' C J7AF I DATE: E:y 71v BY: Instructions: 1. Please type or print legibly 2. Place copies 1 and 2 inside Tote Box on top of records 3. Retain copy 3 for follow up a: m-z:RTNform 8/91 RECORDS TRANSFER NOTICE Date Department User/Sender Location rso _I Record Title (From Records Retention Schedule) Record Dates: Month Year Month Year C- c FROM: 1/9?�p�� '''''�ppTO:���GbO Year to consider destruction: )4221 Permanent: Y or N Retention Period: zRn TS ciu l Detailed Listing of Tote Box Contents (Do not write on Box) Instructions: 1. Please type or print legibly 2. Place copies 1 and 2 inside Tote Box on top of records 3. Retain copy 3 for follow up a: m-z:RTNform 8/97 RECORDS TRANSFER NOTICE Date Department �tl Record Title (Fro({m� Record`s^Reten(ti�on schedule) r 1Y(Z ICt�C loLk, Year to consider u� Detailed Listing of Tote Box Contents ( not wre on Box) Write �U L-0 C17 4 Instructions: y i. Please type or Print 1 inside of records 2. Place copies 1 and 2 nside Tote Box on top 3. Retain copy 3 for follow up a: Records Retention: RTNfofm:1198 ` L'`1 Box �� t Location User/Sender Records are Public Record Dates: Month Year Month Year Informabon or C j TO: Confidenfial7 Circle One. FROM:�(�� y Permanent: Y or Retention Period: l RECORDS TRANSFER NOTICE pate Department FINANCE/PAYROLL Record Title (From Records Retention Schedule) PAYROLL RECORDS Year to consider de11 struction: ng of Tote Box Contents (Do not write on Box) Detailed Usti S'ir2 r � Cts`% 1' n� 46�-aN 9t< e, 1 UsedSender I SHIRI,EY THOMAS Records are Public %_ff ....ntion or Location Dates: Month llYear 7Recofd FROM:_ Permanent: Y or N instructions: 1. Please type or print legibly of records 2. Place copies 1 and inside Tote Bax on top 3. Retain :co_ RY 3 for follow UP 4i4st Retention Period: Box Month /Year TO: 10/i I A 7f If Yra/q �, 9130) 94 — /0/` s/gG 5 -�' t f RE��R pepartment pate etention Schedule) ��d Tille (From Records R UseriSender or N permane_,,s vL Box) !� nsider destructi0n'. Po not wjde on Yearcontents t Gyj of Tote Box .p/etai�ted�L��spftnC'� Instruction". dnt legibly on top of records instru e or A9an Box 1. please tYP 1 and 2 inside 2. plane °?��v 3 for foii— uP Location Record pates. Box M/oath Year Month Year / � Tp; FROM 4 ,.n c AL, �—eriod. Reter �° RFr c)Rns DESTRUCTION NOTICE FOR CITY OF UKIAH Date: June 11, 2007 Department: Finance Records Coordinator: DATES RETENTION DATES Linda Brown, City Clerk Current retention schedules show that the records listed are now ready for destruction. Instructions: 1. Review this listing. 2. Obtain Department Head's Signature. 3. Return this notice, signed, to City Clerk. Thank you for your cooperation in keeping our records management system working smoothly and legally. Linda Brown, City Clerk LOC BOX RECORD TITLE DATES RETENTION DATES COMMENTS 260 1093 GL Interface 6/85-7/87 1990 Marlene A� 1528 Billing Records 5-6/79 -1980's 1991 540 _ 3313 Billing Records 2/88-12/88 1991 McLellan 497 1156 Vac/Sick & Payroll Validation Reports 1/88-1989 1992 Inman 769 _ 3240 Correspondence (Working Documentation 1990 1992 McCann -418-1 1202 Misc. Billing 1990 1993 McLellan 987- 2463 Payroll Timesheets 5/86-12/86 1993 Inman 314 - 1290 P/R Validation 1990-6/91 1994 471 1123 Labor/Benefit Dist Reports 1/87-12/88 1995 Inman 975 " 2451 Payroll Interface Re ort 1/92-9/92 1995 Deknoblou h 519- 3308 Billing Records 1988-1993 1996 McLellan 970 - 2446 Vacation/Sick Leave Reports 7/94-12/95 1996 Thomas 971 - 2447 Labor Distribution Reports 6/93-5194 1996 Thomas 9942469 _ Employee Distribution Re orts/Labor Distribution 5/90 - 6/91 1996 Inman 329- 1578 Labor/Benefit Dist Reports 4/12/92-12/3/94 1997 Thomas 969, 1 2445 Payroll Validation 4/93-6/94 1997 Thomas 992- 2468 Employee Distribution Reports 6/91-4/92 1997 Inman 112-• 1619 Closed PO's 1993 1998 113- 1741 Cash receipt stubs 2/96-3/96 1998 Jud 346- 1695 Air ort Files 7/1/93 -6/95 1 Sechrest 972 -- 2448 Em to ee Distribution Reports_ 6/93-10/93 1998 Thomas 58 1622 Financial Records O.rf I 10/93-6194 1999 Sechrest 87 1828 Utility Reports I 1 /89 - ui56-1 1999Tammie 344 ' 529 ^ 1621 1392 Financial Statements Time Sheets 5/93-11/93 8/16192-11/21/92 1999 1 1999 Glenn D h _ A ..IL - M...1.- ..1:.. 21 j IPtUI GQ r ULI wl 1u1 IM Department HeadQ:,r c I A%r y Destroyed By -�2 - Date: �� / Date: _ r7 Date: "7 - 1) -07 Date: Reoorts: Destrov-City Clerk 2007 L RtCORDS TRANSFER NOTICE Date Department User / Sender Location Dox 2/16/90 FINANCE MARLENE (/ l Record Title (From Records Retention Schedules) Record Dates PAYROLL RECORDS r 9� " �' r Month Year Month Year Frain: 6 85 To: 7 87 Detailed listing of tote box contents (optional) PAYROLLy-- (( I I Instructions: 1. Please type or print legibly 2. Place copies 1 and 2 inside tote box on top of records 3. Retain copy 3 for follow up 0 RECORDS TRANSFER NOTICE Date Department Official Record Title (from Records Re entioT n Schedule) nK ft. r-� A Date/Year to Detailed Listing of Tote Box Contents (Please Do Not Write on Box): User/Sender (first and last) Records ape? ublic or Confidential ❑ Information Permanent? Yes ❑ or No%r"*" Location Box l g Record Dates fC ) FROM to AAI.,A / Jls S jt Retention Period (from Records Retention Schedule) M25 f 116) ('?R�un fQ:f) Instructions: 1. Please compfete form, typed, supplying all information 2. Place 3 copies inside Tote Box on top of records (one copy Will be returned to you indicating the Location and Box number) 3. Email lindab aPcit lofukiah notification box is ready for pickup REM _-jS TRANSFttt NU I w F512512006 te Department Finance Department Record Title (From Records Retention Schedule) BILING RECORDS Year to consider destruction: JULY 1991 Detailed Listing of Tote Box Contents (Do not write on Box) SANITATION DISTRICT PROOF LIST SANITATION BILLING INFORMATION User/Sender Kay McClellan Records are Public Information _ or Confidential _? Permanent:? Yes or No _X_ Location Box 3313 Record Dates: Month Year Month Year FROM: 2/111988 TO: 2/28/1988 Retention Period: Audit +2 DEST.Fr G 1 7 DATE: � f l 0 BY: Instructions: 1. Please type or print legibly 2. Place 3 copies inside Tote Box on top of records (one copy will be returned to you indicating the Location and Box number NS Eli N:Dt.IGE E C O R D S� User Sender Department Date Schedules) Records Retention tFrO"' Rlitie ecord toptional) tote box contents Detailed listing °f I ijE lf! G fb 1 Record Dates type es 1 and 2 inside Instructions 2 place cop 3 for {ollow up 3 , Retain copy Location qqI Month year year Month ably on top of records e or print leg tote box Please 0SFER t40-TICE RECf �pePartment Date FINANCE Schedule) tFrOm Records Title Retention%% Record e n t vII r uct-on. Year to consrder destr oo I'll ite on o{ Tote S°X Contents C Willed Gistinq (5C, 5C, jVp a(� � userlSender Rrds are Public ,oforma" n or Circle one - N Permapentt t4ex�t�I`° " ;lei Le. e - Z-- 5 'tocati�� Year Record Date5 D FRDM'� Rtnee onP 3a4v montb Year of OY o DATE; BY:� �". an d 130 mdicatim$ number) Ole t records (one copy will be returned to You the Location Flace 3 COP les msi8e ast door top ° Tint legtbli ot>an�ecords Retention 1) please Wpm or PT 'Ords Re t��ctnncuments\*pD RECORDS TRANSFER NOTICE Date Department User/Sender (first and last) Location Box Sao Official Record Title (from R�ggrdRetention Schedute) jj\\ ( Records a.;d? �s 'or Record Dates 5-, W, Public Confidential ❑ Information Confidential AAIlJ FROM)9,700 I DateNear to consider destruction Permanent? R tention Period (from Records Retention Schedule) RYes ❑ or No I� Detailed Listing of Tote Box Contents (Please Do Not Write on Box): Instructions: I. Please complete form, typed, supplying all information 2. Place 3 copies inside Tote Box on top of records (one copy will be returned to you indicating the Location and Box number) 3. Email lindabcityofulkiah notification box is ready for pickup N�TIp� RLpp�US .1R�NSF [R pepartme't User /. Sender pate etention Schedules} . (From Records �q� Record ii � �� (oPtional) tote box contents petalled listing of Location i. —t Record Dates legibly on top of records e or Print leg tote box Please type I and 2 inside Instructions Z. Place c Ples COPY 3 for follow UP 3, Retain ►I Year tdont �� C�-S , �Y D Oge- gY: RECORDS TRANSFER NOTICE Date Department User/Sender (first and last) Location Box Cn 71 Y�ay.fiQ� CL 1a9� Official Record Title (from Records Retention Schedule) Records are? Record Dates Public ❑ or/ Confidential 1s( Information FROM 15910to \ u Y—Q, IT? DateNear to consider destruction l' 0" Permanent? / Retention Period (from Records Retention Schedule) -� yes ❑ or No Oi Detailed Listing of Tote Box Contents (Please Do Not Write on Box): 2L o7 - Instructions: 1. Please complete form, typed, supplying all information 2. Place 3 copies inside Tote Box on top of records (one copy will be returned to you indicating the Location and Box number) 3. Email lindabocitvofukiah notification box is ready for pickup N O T t C E location R 0 R p 5 T R A N S F E R User Sender a �! Department Date �. -, Record Dates Year Month Record Title (From Records Schedules From: Detailed l sting of tote box contents (Optional) Y �7 e or print legibly of records Instructions: 1. please types 1 and 2 inside tote box on top 2. place cop 3 for follow up 3. Retain copy Month Year fl CORDS TRANSFER NOTICE Datg / Department User / Sender ` %' Location q, Dox �y.5 �//,�,� � "�y'lZJ2C'./% �;.//i�y'•Y ,`'h=j fir`` ^��� Record Titlo,(From Records Retention Schedules) Record Dates Mo th Year Month Year From: / "C' �i�'/ Tos/���i Detailed f4ting of tote box contents (optional) A u f � P je r DESTROY7FD DATE: ! 19 I 0 7 BY: c ' Instructions: 1. Please type or print legibly 2. Place copies 1 and 2 inside tote box on top of records 3. Retain copy 3 for follow up a RECO JS TRANSFER NOTICE Date Department 5/22/2006 Finance Department User/Sender Kay McClellan Record Title (From Records Retention Schedule) BILLING RECORDS Records are Public Information to consider destruction: or Confidential _X_?Year JULY 1996 Permanent:? Detailed Listing of Tote Box Contents (Do not write on Box) Yes —or No _X DEPOSIT LISTING WORK ORDERS Location Box s�q 33oe Record Dates: Month Year Month Year FROM: 1988 TO: 1993 Retention Period: AU+2 Instructions: 1. Please type or print legibly 2. Place 3 copies inside Tote Box on top of records (one copy will be returned to you indicating the Location and Box number) S N S User F t /. C R N�--�"' RE Department Dates Date Record J /) �¢_ f Schedules) Fri from Records Retention Record title l l ; iA i contents (optional) petalled t Ll 1/t e I of totbox legibly on top of records e or Print tote box i� please tYP l and 2 inside Instructions 2, place copies follow up - 3. Retain copy for Month Month DES -TRW D DATA I a RECORDS TRANSFER NO -T I CE Date Department User Sender Location Box 7 Record Title (From Records Retention Schedules) Record Dates Month Year Month Year From: G fG.b, fj To 0-:4vA�J Detailed listing of tote box contents (optional) A L4 I DESTROYED DATE: Ly: (Instructions: 1. Please type or print legibly 2. Place copies I and 2 inside tote box on top of records 3. Retain copy 3 for follow up a RECORDS 7RAS ER iyQTI_CE User /. Sender Date Department Record Title (From Records etention Schedules] R Location Record Dates Month (optional) 7ote box contents Detailed listing oft(oP _r t 4 e type or print legibly of records Instructions: 1, pleascand 2 inside tote box on top 2, place copy l 3for follow up 3, Retain copy Year Month -, A; , DEST OY D DATE: �C BY:� J Year Location G ROSFER NTOICE S�r�EYfT110MAS � G� / CORDS T Department Month Year Date FINANCE ares 1130 6 Record D FROM, 4112192 From Records Retention Schellides) Record Title ( < CORDS PAYROLLRF�.. o not write on Box) of Tote Box Contents (D 9125194-12103/94. 125194-12103/94• Detailed Listing 12194; 1103194-9/24/94; 5122!94-7 ,,ABOR DISTBjRUTION: g'4"972'�/9rk' NA,3CR0'vI'RTsCrISfLR .. 17 - TORV, AND HOLIDAY' VE, COMl'ENSA T10N,�SICIC LEA 7/4193-1-241 v Instructions'.e or print legibly ox on top of records l .please tYP 2. Place copies 1 and 2 inside Tote 13. Retain copy 3 for follow UP 7 Month Year TO'. 12!03!94 n n hi c r r n u n. T i r F 1% L U V 1\ V v 1 •1 .1 ... .. _ User /, Sender Location q�q Dox j, Daty Department Record Title (From Records Retention Schedules) Record Dates Month, Year Month Year From: e i Y Detailed listing of tote box contents (optional) DESTROYE DATE: 6Y: Instructions: 1. Please type or print legibly 2. Place copies 1 and 2 inside tote box on top of records 3. Retain copy 3 for follow up 0 RfCflRDS 3RAA5fili t1flTitE Date Department e'll "w Record Title (From Records Retention schedules) User I Sender l )etailed li'ting of tote box contents (optional) �/ Record Dates Instructions: 1. Please type or print legibly of records 2. Place copies 1 and 2 inside to box on top 3. Retain copy 3 for follow up CI� Dox '21-it-0)�, Location Ll Month Year Month Year FST OY D DATE: ' n BY: RECORDS TRANSFER NOTICE Date Department User/Sender (first and last) Location Box (040 I� l(jotC Official Record Title (from Records Retention Schedule) Records ar ? Record Dates Public Wor Confidential ❑ Information FROM to Date/Year to consider destruction Permanent? Retention Period (from Records Retention Schedule) I Yes IJI] or No V/ Detailed Listing of Tote Box Contents (Please Do Not Write on Box): 0- �0 DESTR YE? DATE: 14 0 BY: Instructions: 1. Please complete form, typed, supplying all information 2. Place 3 copies inside Tote Box on top of records (one copy will be returned to you indicating the Location and Box number) 3. Email lindabCcDcityofukiah notification box is ready for pickup SFER too )S TRAM Department FINANcs Date 9115197 �edule) Records Retentiron Title (From Record gFCEIPT STUBS cAsa ---r" cons -id destruction'• ` is (Do not write on Year to con Conten (Detailed U'r in9 of Tote Box UTILITY FAYt1ENT STUBS Userisender Judy Box) Permanent lnstructrons� rintle9ibtY BOX on toP of records e 01 and 2 insi es de f ole —_ 1; 16 Place o1fo'N up 2, Place COP 3 for f 3. Retain c° a 97 n-rnlfotm -ocation/ Record Dates'. Month Year FROM'. IJlonth Year A Rete(CJon Period: U� YLST�p . r: Pry' I& RECORDS TRANSFER NOTICE Date Department User / Sender 10/23/95 1 FINANCE RIM SECHREST Location 34� 6o(, a l _5 Record Title (From Records Retention Schedules) ��iq Record Dates AIRPORT FIFES �I Month Year Month Year Detailed listing of tote box contents (optional) AIRPORT DAILYS FY 1994-1995 FY 1993-1995 AIPORT BILLING OF AVIATION GASOLINE (HAND BILLING) FILE ON DZ Sy c1( 0 Instructions: 1. Please type or print legibly 2. Place copies 1 and 2 inside tote box on top of records 3. Retain copy 3 for follow up Box 2L,4 p vocation UserlSeYC SOMAS `" -- Month '`rear Ecox�S ���ERNOTIc� Ste, M°nth `jet 10123193 Department TO: Date VISNSCE Record Dates OM 1129196 Fit" 616193 Records Retention Schedules) lL From 9112193 -9125193; RecoYrRdOL "CORDS B°x) S115193-9111193; pA Do not wnte °n 8114193; Detailed L" . of Tote Box Contents ( 714193-711'1193; 811193 616193-6119193; EMPLOYEE 1)ISTWBTION 9126193.10123193 aASE'• Illstva ions'.'on top of records 1 Please type or Fand 2 nbde T ote Box 12. place CO z far follow uF Date jRAFtS n Deparl1tment \gMgo �` . Schedules) Reco ds Retention SitleFrom ,1�fd5 Record Q onal) contents toPti of tote bull ' tailed listing tX Nflj1pEL _.. pser l Sender fes`'' W ( Record'Dates De L � . UVW typ print legibly on top of records Instructions 1. Please op e o i nd 2 inside tote box . 2, Place CcopY 3 foiesr 'Follow up 3. Retain pox Location Year Month Year . in: pg TRANSFER t1OY10E COK DeP RDate g-oancel utility Collections 12112196 .. Schedule) Record Titie tFr°m Records Retention uTILITY 0 Y0RT5 UsertSender Ta�ye hi r Records are P❑mac lntoimatwn �r Ci(cle One. denual. Permanent destruction: Do not wee on Box) Year to con x Contents t Detailed Listing of Tote Ba Vouchers 11189 t° 6195 over counter 1991 to refunded ed to open accounts county credit balance transfers utility credit balance s 7195 - 6196 6 utility ction 7195-6J9 gee Tsansa Notice Edits jj95_6796 Delinquent e Edits 1 Notic 7195-6196 Bina Edits Disconnect ibly ox on IOP of iecoids Instiuc6ons: epi paint leg Srde Tote B ?lease typo and 2• '' 2. Place o°p eS3 for follow UP 1t98 3. Retain copy _.; RTNform' Box 1d`�f� 2f.2vAono Year MonthYear atesJune 1996 RecordD Nov 1989 TD" FRof 3 Retention Period: 1995 1992 to 6195 ,0- n"'b, caTi� y1 DATE: Y . .A B ORDS TRA NS��R NDjiCf Rf•D DeFartment Data v,C PIPh, R-etention Schedules Records title Record ) 7Lt 7 user Sender. Record Dates yi..� f roti J z � -t E 11 .. c wo tional) listing of tote box contents t P Detailed lip, O locat10n 3114 Year Month Month legibly on top of records e Or 1 and 2 inside tote box Instructions* i. Please tYPU Z. Place,�DcoPY 3 for follow F _ 3. Retain &C a9 Year u 32 ES .�SfE� NpT}CE REpAp Department Date j Sender A ords Retention Schedules) From Reca � Record Title i tote box contents optional) petal d listing of Dox Location 1z� �Z / Year Dates Year Month Record Month lot f r an : Au le iblY top of records Of print 9 on pease types oI and 2 inside tote box Instructions% Z. P}ace c pie opy 3 for follow uP 3. Retain RECORDS DESTRUCTION NOTICE FOR CITY OF UKIAH Date: June 12, 2007 Department: Finance Records Coordinator: DATES RETENTION DATES Linda Brown, City Clerk11 Current retention schedules show that the records listed are now ready for destruction. Instructions: 1. Review this listing. 2. Obtain Department Head's Signature. 3. Return this notice, signed, to City Clerk. Thank you for your cooperation in keeping our records management system working smoothly and legally. Linda Brown, City Clerk LOC BOX RECORD TITLE DATES RETENTION DATES COMMENTS 839 - 2315 Utility ServiceTags 6/95-6/97 2005 Erin 870 - 3342 Cash Receipts Edit List 10/01-1/02 2005 Norris 875 - 2351 Employee Distribution Reports 8/00-10/00 2005 Thomas 889 - 2365 Payroll Checks Copies 8/99-10/00 2005 Thomas 925 3345 Billing Records 1/02-12/02 2005 McLellan 930 3346 Cash Receipt Stubs 5/1/00 - 5/30/00 2005 McLellan 932 - 3347 Cash Receipt Stubs 2/1/00 - 2/28/00 2005 McLellan 935 - 3348 Cash Receipt Stubs 7/31/00 - 8/31/00 2005 McLellan 938 - 3351 Cash Receipts Edit List 2/02-5/02 2005 Norris 943 3355 Cash Receipts Stubs - Counter 3/00-4/00 2005 Fusco 944 2420 Billing Records 7/02-9/02 2005 Erin 946 - 2422 Billing Records 11/02 - 12/02 2005 Erin 947 _ 2423 Billing Records 1/01-1/03 2005 980 3345 Bank Reconciliation/Statements 1977-1998 2005 McCann 102 - 1773 Bank Statements 5/95-6/96 2006 Glenn 267 _ 3203 Bank Statements 10/99-6/03 2006 McCann 278 3414 Various payroll reports 1/05-12/05 2006 MacFarland 397 2196 Benefit Distribution 1/99-12/99 2006 Thomas 493 - 3265 Billing and Customer Records 1/9/04 - 7/29/04 2006 McLellan 554 1676 1 Fiscal Agents Accounts 7/94-6/95 2006 Lj K 794 - 2270 Confidential Billing Registers 1101-4/01 2006 Norris 903 2379 Payroll timesheets 10/17/99-4/15/00 2006 Thomas 905 2381 Payroll Checks Copies 1/01-6101 2006 Thomas 917 — 239 Payroll Checks Copies 3/10/00 - 8/25/00 2006 Thomas Sinnnfures Authori7inn Destruction Department Head i lerk i Attor ey Destroyed By +Dagte: Date: �� L L _ p -77 Date: 7- 9 — o Date: Reports: Destroy -City Clerk 2007 RECORL TRANSFER NOTICE Date Department User/Sender Location � Box 6/26/00 FINANCE ERIN , Record Title (From Records Retention Schedule) Records are Public Record Dates: Month Year Month Year Information or UTILITY SERVICE TAGS ROUTES 21-41 Confidential? Circle One. FROM: 6/ 95 TO: 6/97 Year to consider destruction: Permanent: Y or N Retention Period: Detailed Listing of Tote Box Contents (Do not write on Box) UTILITY SERVICE TAGS SRV ONIOFF ROUTES 21-41 [DESTROYED DATE: '7 t 9 BY Instructions: 1. Please type or print legibly 2. Place 3 copies inside Tote Box on top of records (one copy will be returned to you indicating the Location and Box number) a: Records Retention: retentn M. ^^ .0 TOALICCCO dlf%rlf`C RGV V. _✓v 1 r Kvr . ux Date 5/25/2006 DepartmentUser/Sender Location X 9-763 Box Finance Department Kathy M. Norris Record Title (From Records Retention Schedule) Records are Record Dates: Month Year Month Year Public Information CASH RECEIPTS EDIT LIST _ or Confidential _? FROM: 10/2001 TO: 1/2002 Year to consider destruction: Permanent:? Retention Period: JULY 2005 Yes _ or No _X_ Audit + 2 Detailed Listing of Tote Box Contents (Do not write on Box) RECEIPT INTERFACE RECEIPT EDIT LISTING DESTROYE DATE: 5 0 BY: Instructions: 1. Please type or print legibly 2. Place 3 copies inside Tote Box on top of records (one copy will be returned to you indicating the Location and Box number) Records: Retention RECORDS TRANSFER NOTICE Dale Department 10/24/00 FINANCE/PAYROLL Record Title (From Records Retention Schedule) x EMPLOYEE DISTRIBUTION Year to consider destruction: 263,1 2010 Detailed Listing of Tole Box Contents (Do' not write on Box) EMPLOYEE DISTRIBUTION REPORTS ., 7_ ., QJ J 6�14"0 Instructions: 1. Please type or print legibly 2. Place copies 1 and 2 inside Tole Box on top of records 3. Retain copy 3 for follow up v m-rRTNFntm 8197 User/Sender SHIRLEY THOMAS, Location 10 Record Dates: Month Year Month Year FROM: &Xp TO: lid Permanent: Y or N Retention Period: 10 Rfi YEARS DESTR YED DATE: 7 11 4 0 BY: RECO. iS TRANSFER NOTICE Date Department User/Sender Location Box 5/22/2006 Finance Department Kay McClellan ///��� ' C� C� 3 Record Title (From Records Retention Schedule) Records are Record Dates: Month Year Month Year BILLING RECORDS Public Information or Confidential X ? FROM: 1/2/2002 TO: 12/31/2002 Year to consider destruction: Permanent:? Retention Period: JULY 2005 Yes or No X AU+2 Detailed Listing of Tote Box Contents (Do not write on Box) EDITS DESTR YE DA'T BY: Instructions: 1. Please type or print legibly 2. Place 3 copies inside Tote Box on top of records (one copy will be returned to you indicating the Location and Box number) Records: Retention RECC..JS TRANSFER NOTICE Date Department User/Sender Location Box 5/18/2006 Finance Department D S ,3 q 7 Kay McClellan ,3 Record Title (From Records Retention Schedule) Records are Record Dates: Month Year Month Year Cash Receipt Stubs Public Information or Confidential _X? FROM: 5/1/2000 TO: 5/30/2000 Year to consider destruction: Permanent:? Retention Period: June 2005 Yes or No X Audit + 4 Detailed Listing of Tote Box Contents (Do not write on Box) Daily packets from the front counter -Cash Receipts DESTR YE DATE: EY: Instructions: 1. Please type or print legibly 2. Place 3 copies inside Tote Box on top of records (one copy will be returned to you indicating the Location and Box number) Records: Retention RECO. JS TRANSFER NOTICE Date 5/18/2006 Department User/Sender Location 1 Box Finance Department Kay McClellan Record Title (From Records Retention Schedule) Records are Record Dates: Month Year Month Year Cash Receipt Stubs Public Information or Confidential _X_. FROM: 2/1/2000 TO: 2/28/2000 Year to consider destruction: Permanent:? Retention Period: June 2005 Yes or No X Audit + 4 Detailed Listing of Tote Box Contents (Do not write on Box) Daily packets from the front counter -Cash Receipts pEST OY D o Instructions: 1. Please type or print legibly 2. Place 3 copies inside Tote Box on top of records (one copy will be returned to you indicating the Location and Box number) Records: Retention NOY' iDate Finance DePartm�06FrRecords RetentionSchedule) d Title Receipt stubs ction: Year to cons+der destru on Box) rju,n,e5 Do notteox ContentsListingofTote Backets trom the front counter -Cash Receipts Location B°3 3 L d DserlSender i Year Kay D1cClellan Month Year Month Record Dates: St3112000 Records are ation aton FROM: 7131t2000 TO'. or b(gnflde mal X�� Retention Period: permanent:? Audit+A Yes _or No x— D�STROCV-O OP�E/6 oration and Box number) ox on top of records (one copy will b e returned to You ndicatithe Lng Instructions: a or print iegIbl B 1. Please tYP 1es inside 2. Place 3 cop TtCE Location Box33 l RANSFER NO usedsender RECO. _�S T Date Department Kathy M. Norris Year M onth Year 512512006 Finance Department Record Dates: Month Records are 212002 Public Information on TO: 512002 Record Title (From Records Retention Schedule) or confidential ? FROM: CASH RECEIPTS EDIT LIST Retention Period: Permanent:? Audit + 2 Year to consider destruction: Yes _or No X� JULY 2005 Detailed Listing of Tote Box Contents (Do not write on Box) RECEIPT INTERFACE RECEIPT EDIT LISTING TRANSACTION GIL POSTING DeSTle.- O Ole. 17 5-j.. Instructions: or print legibly one copy will be returned to you indicating the Location and Box number) 1. Please typefor Inside Tote Box on top of records 2. Place 3 cop RECOkuS TRANSFER NOTICE Date Department User/Sender Location, q,13 Box 33S 12/20/00 Finance Gloria Fusco Record Title (From Records Retention Schedule) Records are ublic Record Dates: Month Year Month Year Information or FROM: 03/01/00 TO: 04/30/00 Cash Receipts Stubs - Counter Confidential? Circle One. Year to consider destruction: 2005 Permanent) r r N Retention Period: AU + 4 Years Detailed Listing of Tote Box Contents (Do not write on Box) Daily Packets from the front counter - Cash Receipts (Includes Credit Cards) DESTR Y D DATE � t a Instructions: 1. Please type or print legibly 2. Place 3 copies inside Tote Box on top of records (one copy will be returned to you indicating the Location and Box number) Box y 4aV " Location )J %� NpTiCE UseriSender Month Year ppRpg �Rnt f Record Dates: Month Year r i� pepartm R uteric TO: ecords are P FRDM, J�'' V �' Date 4 �: 4 Inrormawn or circle one. Schedule) oonfidenGal? eriodt_ From Records Rete Retention P Tills ( permanent: Y or N Record destrucUon: Box) consider po notwrile on Year to to Box contents ( \ petalled t i sUngotTo �r - DEST OPTS. Vv legibly ox on top of records Instructions•• a or and 2. side Toie B q .Please tyP• 2• Piave cco y 3 for tollow up 1198 I g• Retain A toren: RatenUoM RT Location-CP ocation ry L( f RECORDS TRANSFER NOTICE Usertsender year Department L ale$: Month ublic Record O Date >>: Records are P PROM: l C Z into of circle one. elention schedule) confidential? Period. From Records R Retenlion Record Title ( Permanent. Y or N der destruction. f rite on Box} 1 \ Ye to of Tote Box Contents ( DetailedVD listing lnstrucltons' tint tegibtye Tole Box on top of records 1, Please lYP es 1 and 2 insid 2. Place copl 3 for fottow UP, 1 t98 3. Retain copy RTpttorm'• rtecords Retention: Box zgt"& Month Year J To. \..2k — O CeST.RpYE RECORDS TRANSFER NnTir_F RECORDS TRANSFER NOTICE Date Department 7/25/2006 FINANCE DEPARTMENT User/Sender A F Location Box Titl R 3 1� Record e (From Records Retention Schedules) 3 3 r BANK RECONCILIATIONS/STATEMENTS Record Dates Month Year Month Year RETENTION: FROM: F/Y 1997-1998 YEARS AU+S DESTROY DATE: 7/2005 TO: CONFIDENTIAL: Y / N Detailed Listing of Tote Box Contents (Do not write on Box) STATEMENTS, SUMMARIES FOR RECEIPTS, DISBURSEMENTS & RECONCILIATIONS, CLEARED CHECKS CITATION GC34090; 26 CFR 16001-1 DEST O ED DAT BY: Instructions: l.Please type or print legibly 2. Place copies 1 and 2 inside Tote Box on top of records 3. Retain copy 3 for follow up RECORDS TRANSFER NOTICE Date Department User/Sender Location Box 11/10/(217 01 -en n/ikC15 51V 17-73 Record Title (From Records Retention Schedule) Record Dates: Month Year Month Year FROM: `aG}.5 TO: 6Z2 Year to consider destruction: rr ly 2 D D Permanent: Y o N Retention Period: a Detailed Listing of Tote Box (Do not write on Box) /Contents b C4 'I I C � 774- 4,e,,rl � C/1 ez l � 42C' 1C, /y Y/GG41� S 5 7'� -!ESTP Y D DAjE: BY: Instructions: 1. Please type or print legibly 2. Place copies 1 and 2 inside Tote Box on top of records 3. Retain copy 3 for follow up a: m-z:RTNform 8197 NO% Departm ent Date 1125106 Finance Department Record Title (From Records Retention Schedule) IBang Statements s Year to consider destruction: June 2006 Do not write on Box) Detailed Listing of Tote Box Contents West America Bank Statements 1010111999 — 613012003 All Sweep Confirmations W AB Credit Card Statements Box Location` � Fperm8nent:? er a] J Record Dates: Month Year Month Year ann re FROM: 1011999 TD' 612003 ormation ential Retention Period: Audit + 2 or No X— DPSTP C" 7 ; 2y: Location and Box number) tnstructwns: tint legibly of records (one copy will be returned to You indicating the Loca 1 • Please type or PI,-dTote Box on top 2. Place 3 cop RECORDS TRANSFER NOTICE r +> Department JUo r a w.. Title (From Records Retention Schedule) tnlcm�oN PRODUCTIVE REPORT to consider destruction er 2006 listing of box contents: PRODUCTIVEINON PRODUCTIVE PRODUCTIVEINON PRODUCTIVE VACATIONISICKICOMP LEAVE VACATIONISICKICOMP LEAVE is are Informationi— No JAN - JUNE 2005 JULY - DEC 2005 JAN - JUNE 2005 JULY - DEC 2005 rd Dates: MonthlYear JAN 2005 .noon Period: +1 YEAR 3 MonthlYear ;tructions: ed, supplying all information ,kill be returned to you indicating the Location and Box number) Please complete form, typed, of records (one copy Place 3 copies inside Tote Sox on top _: a kiah.com notification box is read for icku TRAµsfeR 40TicE Depa�ent pate b0 Retendon From Records �y Record TiOe l 'Oaf to consider destr Yeu o notwrite on of Cote Box Contents kD Detailed Listing u t (� 9r-.1�-1. l�@ �serlSender or N permanence ibly on top of records Instnactwns• or print leg Tote Box 1, please tyP' 1 and 051 e place c 2Opia es or low u 13• Retain C a7 f 50Y.r � Locatio0 Montt, Year ontn Year j Record Dates: M TO: 1 !� FROM'. Reten RECORDS TRANSFER NOTICE Location 93 3 0 User/Sender Title (From Records Retention Schedule) G AND CUSTOMER RECORDS to consider destruction UTILITY PAYMENT STUBS itrc.,.......,-_ 1. Please type or print legibly . � - -.1 s are Information No Dates: MonthNear Month/Year Period: the 'SPE R N p T l..c-E RECpRpSTRAN pepartment Date TWOC- 5q pax Laa IiOa- IJ.? -1& us_ @ I Sender , ACCOWS PA LE 03k s> Record patesYear Month • JpI,4 94 getention Schedules) ;� L 'D Prom: PS Prom Records �� ( 5 �S� -0q RecorSiC� nEco�s � � `1 • gIN� of tote box contents (Optional) TA'fRs ELLS gbgGO) pe,.ailed listing KONf -my- T tote FIRST I27TSgs HISC�' AGES A C0VRAVA. FIRST TRQST+ (INKS Lin int ib1Yon top of records r Pr Lnstructions: 1. ?lease type o 1 and 2 inside tote box 2. Place copies for follow up 3. Retain COPY Year Mont 1995jaw _ �d� u R RECORDS TRANSFER NOTICE Date Department: User/Sender: Location Box 10/4/2002 FINANCE KATHY M. NORRIS77 Record Title (From Records Retention Schedule) Records are Record Dates: Month Year Month Year MISCELLANEOUS ACCOUNTS RECEIVABLE BILLING Public Information REGISTERS or Confidential _X_? FROM: JANUARY 2001 TO: APRIL 2001 Year to consider destruction: 7 Permanent:? Retention Period: 2006 Yes or No X FIVE YEARS Detailed Listing of Tote Box Contents (Do not write on Box): MISCELLANEOUS ACCOUNTS RECEIVABLE BILLING REGISTERS DESTROY 2006 DESIlRO'YEp DATE: BY: Instructions: 1. Please type or print legibly 2. Place 3 copies inside Tote Box on top of records one copy will be returned to you indicating the Location and Box number Records: Retention RECORDS TRANSFER NOTICE Dale Department FINANCE Record Title (From Records Retention Schedule) PAYROLL TIMESHEETS Year to consider destruction: 2023 User/Sender Location Box SHIRLEY THOMAS, 703 PAYROLL OFFICER Record Dates: Month Year Month Year Permanent: Y or N Detailed Listing of Tote Box Contents (Do notwriteon Box) {'y Ye,,,,d, -'17/19?? /L, ��SlavoO '�I //oi©o 0 Instructions: 1. Please type or print legibly 2. Place copies 1 and 2 inside Tote Box on top of records 3. Retain copy 3 for follow up a: m-z-RTNfnrm R/Q7 FROM: /0//7/99 TO: yAS/o0 Retention Period: s kj-, '. DEST OY L DATE: EY: fer No�- ReCor�s Trans User,Sender _...�mAnt ..�_1 Thome Finance Schedule) ords Retention Title (From Rec , ow check_5 x contents. ;d GsCur9 of ho 06123101 ;s of Pay Checks from Pay Pen 012131100 thru Dates: 01(12101 thru 06,29101 Record Dates: 90 DESTRpY D Vt.. '� V RECORDS TRANSFER NOTICE Date Department 01/11/02 FINANCE Record Title (f=rom Records Retention Schedule) C�%ecl� �P ii✓S Year to consider destruction: 2027 Detailed Listing of Tote Box Contents (Do not write on Box) Instructions: 1. Please type or print legibly 2. Place copies 1 and 2 inside Tote Box on top of records 3. Retain copy 3 for follow up a: m-z:RTNform 8197 User/Sender Location SHIRLEY THOMAS 1 - ' Record Dates: Month Year FROM: e-�/o le� or N Retention Period: `Z5--�— Box Month Year TO: "laSlo DESTROY D DATE: O OJ RECORDS DESTRUCTION NOTICE FOR CITY OF UKIAH Date: June 28, 2007 Department: Personnel Records Coordinator: Linda Brown, Acting City Clerk urrent retention schedules show that the records listed are now ready for destruction. Instructions: 1. Review this listing. 2. Obtain Department Head's Signature. 3. Return this notice, signed, to Acting City Clerk. Thank you for your cooperation in keeping our records management system working smoothly and legally. Linda Brown, Acting City Clerk LOCATION BOX RECORD TITLE DATES RETENTION DATES COMMENTS 141 r 839 Closed position files 1983-1986 None Stamelos 277 -- 1556 Confidential firefighter recruitment file & applications 5/93 2003 Revheim 279 -" 1540 Confidential personnel recruitment files 1985-1993 2003 Revheim 299 — 1537 Personnel recruitment files 11/88-7/4 2004 Revheim 783 -- 2259 Personnel files miscellaneous 1993-2001 None Harris 1118 2594 Misc. personnel files 1994-2001 None DeKnoblou h 1119 2595 Misc. personnel files 11/99-9/02 None DeKnoblou h 1120 2596 Misc. personnel files Insurance 1999-9/02 None DeKnoblou h 1123 '-" 2599 Retiree insurance coupons/Remit correspondence 1990-2003 None DeKnoblou h 132 573 Ceta S -W Terminated-Smart-Zirbes 1975-1979 None 208 572 Ceta A -Smith, Rick None None 7d 7,ff Re, s i4 3-1483 197 Signatures Authorizina Destruction Department Head ity Att ne Destroyed By Trk Date D _ �y__Q Date: -7 - to— 6� Date: Reports: Destroy - City Clerk - 2007 R E" R D S TRANSFER N OTIC E DateDepartment User / Sender Location Box 1/28/87 Personnel Candace Horsley/Nancy Stamelos Record Title (From Records Retention Schedules) Record Dates Closed Positions File Month Year Month Year From: 1983 To: 1986 Detailed listing of tote box contents (optional) CLOSED POSITION FILES Account Clerk - 1985 Electrical Distribution Engineer - 1983 Electrical Distribution Engineer 1984/1985 Electrical Sub -Supervisor - 1986 Firefighter - 1985 "Firefighter Captain Assessment Center - 1985 Heavy Equipment Operator - 1985 Line Attendant - 1984 Park Maintenance Leadworker - 1984 �_�A T E: L Instructions: 1. Please type or print legibly 2. Place copies 1 and 2 inside tote box on top of records 3. Retain copy 3 for follow up R E ; D S TRAN S F E R NOTICE Date Department User / Sender Location Box -Air( RWhe-c� Z7 7 Record Title (From Records Retention �JS-chedules) Record Dates Month Year Month Year From• To - Detailed listing of tote box contents (optional) .L6 Instructions: 1. Please type or print legibly 2. Place copies 1 and 2 inside tote box on top of records 3. Retain copy 3 for follow up RE SDS TRANSFER NOTICE Date Department User / Sender Location Box % Record Title (From Records Retention Schedules) Record Dates Month Year Month Year From: To: Detailed listing of tote box contents (optional) ` e �1Neii.Z �'Ll�t t.t` mrk� -43 ILL Instructions: 1. Please type or print legibly 2. Place copies 1 and 2 inside tote box on top of records 3. Retain copy 3 for follow up R E C u ,t D S TRAN S F E R NOTICE Date Department User [ Sender Location Box 010 5p5 Record Title (From Records Retention Schedules) Record Dates . PshaQnne4 /��G e � Month Year Month Year Detailed listing of tote box contents (optional) f�ssoc. �fav,he�- gj92,- 1 (1tQ 1114- Ate-- r� ,t I, }'wb(lc (.cbr�s Instructions: 1. Please type or print legibly 2. Place copies 1 and 2 inside tote box on top of records 3. Retain copy 3 for follow up 16/84 sceC4 �� 3 Pore fav�� - �3 �_ _ slgz Date Department Record Title (From Records Retention Schedule) , Year to consider destruction: User/Sender Location 4 7 83 Box !Records are P is Record Dates: Month Year Month Year AM tion orential? Circle One. ! 99 TO: FROM: Permanent: Y ueraned Usting of Tote BoxxContents (Do not write on Box) -� Zcpr� %4t,� L 1940 Retention Period: (Igg5- ?999) 47 AL" J ate'`^'`° �� �7 -7- �o o ► J DESTR7 P 1 I DATE:' v BY: structions: Please type or print legibly Place copies 1 and 2 inside Tote Box on top of records Retain copy 3 for follow up tecords Retention: RTNform i/9R RECORDS TRANSFER NOTICE Date Department: 01-09 04 Personnel Record Title (From Records Retention Schedule) Year to consider destruction: Detailed Listing of Tote Box Contents (Do not write on Box)' TRAVEL INFORMATION 01199 — PREEMPLOYMENT PHYSICALS FRS1998 —2 998 — 2 001 AFLAC DISBURSEMENT VOUCHERS MEDICAL REPORTS 2001 IEMPLOYEE MANUAL REVISIONS 2000 EMPLOYEE MANUAL REVISIONS 1998 EMPLOYEE MANUAL REVISIONS 1994 Instructions: or Print 1. Please type, tC)O'' Locatlo ue"d�: A � )//Y Record Dates: MonthRecords areT public Information FROM: 1994 or Confidential Permanent:? Retention Period: Yes _or No —— C`ESTROYED C:4TE: EY: RECORDS TRANSFER NOTICE Date 12-17-03 Department: Personnel User/Sender: Location Box Record Title (From Records Retention Schedule) Job Recruitment Files Records are Record Dates: Month Year Month Year Public Information _ or Confidential ? FROM: November 1999 TO: September 2002 Year to consider destruction: Permanent:? Retention Period: Yes or No Detailed Listing of Tote Box Contents (Do not write on Box): Customer Service Representative 111 06/1999 Customer Service Represntative III P/T 12/1999 Police Records Clerk 01/1999 Customer Service Representative III (Closed Promotion) April 2000 Police Officer 08/2000 Personnel Assistant 12/2000 Groumdman 01/2001 Firefighter EMT 03/2001 Public Safety Dispatcher 05/2001 Firefighter EMT 07/2001 Police Officer 04/2001 Police Officer 06/2002 V= -ST OY D CAT BY: 01-09-04 beAartment: Pe'Oonnel Record Title (From Records R etention Schedule Year to consider destruotron: ) Detailed Li AID stmt of Tore box Canre (o not ONRATI LEGAL HIES 2 n� D write on Box): NG ENG 000 — 2 REMIT SMNSIj INisTPAT TOY 2000 - Eft 2001 E 1999 - 2001 PERS 2 oo RANCE 1999 _FEE 1999 - 2 p01 BLUE SHIELD000-2 2000 HEALTH p 2000 - 2001 BLUE SHIELpN CONVERSIO OPEN ENROL CACTI NFO 00 L SS OP LTH INSURgENTHEgLTHIN8MATION L A2 PERS INSUOLLMENT VpEN FOR 2007 NCE VOTE FOR 2000 OPEN ENRp NCE CONVERSI & VISION REM1F BLU MENT REMIT N 2001 2000 DISBUO PERS ENT Nq CHROVNO OOU DORS 1998 - 2001 DENTAL g VISION 2002 User/Sender. Records ar`� Public Inform or Confide anon en 1_? Permanent:? Yes 1� or No Location //d R�ord Dates: Month Year FROM, Month Year �Perljo'd,'� Retentiotember2002 DqT�: 'ST' EY.• b� SFER NOTICE seri ender. 'ECORDS IRAN ! � rzo, Department: Date personnel 01-09-04 Records are —� Public Intormation Record Title (From Records Retention Schedule) or Confidential Permanent? Year to consider destruction: Yes—orNo__ of Tote Box Contents (Do not write on Box): Detailed Lisfmg 2001 RETIREE INSURANCE COUPONS 2D00 — RETIREE INSURANCE COUPONS 7-2002 TO 6 2003 REM FERE-TIRCONF ORESPONDANCEONS 12 -2001 -TO 6-2002 NASH AND COMPANY, INC. –CLASS SPECIFICATIONS 1990 1991 FLSA Instructions: 1. Please type or Location u.q j c 3 Record Dates: Month Year ol 2003 FROM: 1990 T Retention Period! Box Month Year r'� G TS? Y D CTL: z R L'- RDS T RAN S F ER NOT ICE DateDepartment Use /, Sender Location Box 1/12/83 City Clerk City Clerk / 32- 573 Record Title (From Records Retention Schedules) Record Dates Personnel - CETA Month Year Month Year From: To: Detailed listing of tote box contents (optional) CETA - S - W R Terminated - Smart - Zirbes JST 1s BY: r Instructions: 1. Please type or print legibly 2. Place copies 1 and 2 inside tote box on top of records 3. Retain copy 3 for follow up k :�a R-ECO"OS TRANSFER Date I Department 1/12/83 I City Clerk Record Title (From Records Retention,Schedules) Record ,• Locationpp4 Box �O. ;�... 572 Record Title (From Records Retention,Schedules) Record Dates Personnel -CETA &Terminated Month Year` From. Ti Detailed listing of tote box contents•(optional) CETA -,A - Smith,.Rick ra Instructions: 1. Please type or print legibly r 2. Place copies l and 2;inside.tote box on top of records T 3. Retain. copy 3 for follow UPN a 'N4 I ad`s: Month Year-,�.` 0 RECORDS TRANSFER NOTICE Date I Department Official Recorrd� Title (from Records Retention Schedule) Date/Year to consider destruction 9 /' q& Detailed Listing of Tote Box Contents (Please Do Not Write on Box): user/Sender (first and last) Records are? Public ❑ or Confidential 9 Information Permanent? Yes ❑ or No (1K Location �jl� Box '7 F .L / Record Dates 4 FROM %% to Retention Period (from Records Retention Schedule) r_r --'L' 3 DESTROY DATE: c BY'. instructions: 1. Please complete form, typed, supplying all information 2. Piace 3 copies inside Tote Box on top of records (one copy will be returned to you indicating the Location and Box number) 3. Email llndab(q)citvofukiah notification box is read for icku RECORDS DESTRUCTION NOTICE FOR CITY OF UKIAH Date: June 12, 2007 Department: FinanceRecords Coordinator: DATES RETENTION DATES Linda Brown, City Clerk Current retention schedules show that the records listed are now ready for destruction. Instructions: 1. Review this listing. 2. Obtain Department Head's Signature. 3. Return this notice, signed, to City Clerk. Thank you for your cooperation in keeping our records management system working smoothly and legally. Linda Brown, City Clerk LOC BOX RECORD TITLE DATES RETENTION DATES COMMENTS i 885 Payroll Records 1978 1979 1 54 757 Departmental Reports 1966,77,79 1980 364 — 852 Payroll R cords 1182-12/83 1984 245 — 858 Vac/Sick Reports & Ck Registers 1/84-10/85 1988 Inman 467 — 1119 Vac/Sick Re orts 1/87-9/88 1989 Inman IM —, 33 DO[ -aoo D 6 Ccs-� Rinnnhiroc Arnthnri7inn r Amnictinn Department Head /61y Attorn y Destroyed By CAA -- Date: 6 x2"07 Date:7— Date: 7 - 9 a Date: Donnr}e noMrnv_r:ifv r lurk gnn7 tECORDS TRANSFER 1 Date Department 0ID Official Record Title (from Recor Date[Year to consider destruction Retention Schedule) Detailed Listing of Tote Box Contents (Please Do Not Write on Box): ��� , �,,� � � ���- User/Sender (first and last) Records are?' Public ❑ or Confidential Winformation Permanent? Yes ❑ or No Location Record Dates FROM r`I2 to Retention �Period (from 1 DA\ci Instructions: 1. Please complete form, typed, supplying all information 2. Place 3 copies inside Tote Box on top of records (one copy will be returned to you indicating the Location and Box number) --#;F,�snn hm is ready for pickup M Retention Schedule) TRANSFER NOTICE Date Dept Official Record Title (from Records Retention Schedule) Dateffear to consider Detailed Listing of Tote Box Contents (Please Do Not Write on Box): i<sc--� C2 User/Sender (first and last) Records are? Public ❑ or Confidential ❑ Information Permanent? / Yes ❑ or No hJ' 1 '~ Location Box �—% 7v J Record Datesifl0 ) l� [(j� 11%-2 II II FROM to Retention Period (from Records Retention Schedule) pc-LmAv� f aqk L i�S's r0r)' Instructions: 1. Please complete form, typed, supplying all information 2. Place 3 copies inside Tote Box on top of records (one copy will be returned to you indicating the location and Box number) RECORDS TRANSFER NOTICE Date Department Official Record Title (from Records Retention Schedule) Date/Year to consider destruction User/Sender (first and last) Location Records are? Record Datess Public ❑ or �/ Confldentral tf� Information FROM to elI Permanent? Retention Period (from Records Retention Schedule) Yes ❑ or No El Listing of Tote Box Contents (Please Do Not Write on Box): Instructions: 1. Please complete form, typed, supplying all information 2. Place 3 copies inside Tote Box on top of records (one copy will be returned to you indicating the Location and Box number) 3. Email lindab cit ofukiah notification box is ready for pickup R ECO 1t p S 1 R A !► ; F E it II O T ICE Location box p, ---^~-- user l Sender Uate Itcp,artt+tcut �� 1!�/�'1�`f✓ `- ���1�� Record Dates l.io,tth tear Yell' 6,6 ttontit 195 Crn++t I crords Retention Schedules) inc /O Record title ( ----"'"�" o tlonal) ----------^ G'' 195 Detailed listing of tote box c/ontents XS /��.f, 7 L 1. rlea;e tyre or Print 1pJlbly instructions: and 2 inside tote box on top of records 2, riac^ coplc5 3lfor follow up 3, itetai41 copy Location 40RpS IRANSFER NOjtCE userlSender Department Dates Date Record Month nti on Schedules) J From: Sitle (From Records Rete Record � 7 ,f Ccont contents (optional) hof tote box d It Detaile z. `� j )lzr. c' Year Munth A� Year ably on top of records or print leg tote box 10 please type es 1 and 2 inside Instructions: 2. place cop 3 for follow up 3. Retain copy RECORDS TRANSFER NOTICE Date I Department 1/25/2006 FINANCE DEPARTMENT User/Sender Location Box 3343 Month Year Record Title (From Records Retention Schedules) Record Dates Month Year FINANCIAL STATEMENTS FROM: FY 2000 TO: FY 2002 CONFIDENTIAL: Y RETENTION: YEARS AU+4 DESTROY DATE: 712006 CASH REPORTS Detailed Listing of Tote Box Contents (Do not write on Box) MONTHLY FINANCIAL STATEMENTS WHICH INCLUDE INCOME, EXPENSE, BALANCE SHEETS AND PFM STATEMENTS & INVESTMENTS UNION BANK SCHWAB INVESTMENTS LAIF DESTROYED YFrD DATE: BY:y __ Instructions: 1.Please type or print legibly 2. Place copies 1 and 2 inside Tate Box on top of records Retain copy 3 for follow up RECORDS DESTRUCTION NOTICE FOR CITY OF I IKIAI-I Date: June 28, 2007 Department: Community Records Coordinator: Services Linda Brown, Acting City Clerk Current retention schedules snow that the records listed are now ready for destruction. Instructions: 1. Review this listing. 2. Obtain Department Head's Signature. 3. Return this notice to Acting City Clerk. Thank you for your cooperation in keeping our records management system working smoothly and legally. Linda Brown, Acting City Clerk 12130/00 Signatures Authorizing Destruction Department He rk i Aft ne Destroyed By Date:Date: 7j? -C-7 Date: 7- 1 - o v� 'V 4— Date: Reports: Destroy - City Clerk - 2006 RECORDS 'TRANSFER NOTICE Date 2/23/01 tet: FIN Dep�(in"rl User/Sender: LEE MADSEN Location Box � ti,_ tr V t CR Record Title (From Records Retention Schedule) Records are Record Dates: Month Year Month Year GOLF COURSE FEES & REPORTS Public Information _ or Confidential _x_? FROM: 111/00 TO: 12/30/00 Year to consider destruction: Permanent:? Retention Period: Yes or No Detailed Listing of Tote Box Contents (Do not write on Box): GOLF COURSE REPORTS MENMBER FEES PUNCH CARDS GREEN FEES CART STORAGE CART PATH FEES Instructions: 1. Please type or print legibly 2. Place 3 copies inside Tote Box on top of records one copy will be returned to you indicating the Location and Box number Records: Retention 7 RECORDS DESTRUCTION NOTICE FOR CITY OF UKIAH Date: May 30, 2007 —[lDepartment: Finance Records Coordinator: DATES RETENTION DATES Linda Brown, Deputy City Clerk uurreni retennon schedules snow mat the records listed are now ready for destruction. Instructions: 1. Review this listing. 2. Obtain Department Head's Signature. 3. Return this notice, signed, no later than to Deputy City Clerk. Thank you for your cooperation in keeping our records management system working smoothly and legally. Linda Brown, Deputy City Clerk LOCATION BOX RECORD TITLE DATES RETENTION DATES COMMENTS 234— 2122 Copies of checks 1/99-7/99 2006 Thomas 263 ^ 3201 Cash receipts edit list 4/04-6/04 2006 McCann 269 -- 3205 Cash receipts edit list 4/03-8/03 2006 McCann 282 - 3207 Cash receipts edit list 12/03-3/04 2006 McCann 263 — 3208 1 Statistics reports 11/00-12/01 2006 McCann 491 — 3263 Billing and customer records 4/4/05-5/5/05 2006 McCann 512 - 1917 Journal vouchers 7/95-6/96 2006 Glenn 531 2035 Cash post UK 1101-4101 2006 Babcock 542 1765 Financial statements - interim 1/96-6/96 2006 Glenn 551 1767 Financial statements - interim 7/96-12/96 2006 Glenn 564 3051 Transactions listing 1/03-12/03 2006 Norris 569 3054 Payroll Validation GL interface 7/03-12/03 2006 MacFarland 593 3058 Labor distribution GL interface 7103-12/03 2006 MacFarland 686 r- 3105 Billing/customer receipts 8/02-5/03 2006 Babcock 690 --- 3109 Billing records 7/01-6/03 2006 Babcock 693 - 3110 Billing records 11/98-6/03 2006 Babcock 698 3113 Billing records 8/99-7/03 2006 Babcock 704 -- 3116 Labor distribution & GL interface 1/04-6/04 2006 MacFarland 772 ^ 3242 Miscellaneous files 1985-1992 2006 McCann 774 3244 Billing and customer records 11/04 -12/04 2006 McCann 788 2264 Confidential billing statements 7/99-12/01 2006 Norris 789 l' 2265 Confidential parking tickets 3/01-12/01 2006 Norris 792 3156 Collection/billing records 10/01-6/04 2006 Babcock 795 3157 Collection/billing records 10/01-6/04 2006 Babcock 798 3249 Billing and customer records 9/04-10/04 2006 McLellan 800 2276 Confidential parking tickets 1/01-6/01 2006 Norris 801 -- 2277 Confidential landfill charge tags 11/00-9/01 2006 Norris 808 "' 2284 Confidential business licenses 1/01 -12/01 2006 Norris 939 3352 Billing records 1999 - 2003 2006 McLellan 40 _, 3353 Billingrecords 10/98 -6/03 2006 McLellan 1026 1 2502 1 Cash receipt stubs - counter 1/01-2/01 2006 Babcock Signatures Authorizing Destruction Department He t erk t Attor ey Destroyed By �v Date: a: Date: Date: Reports: Destroy - Deputy City Clerk - 2007 RECORDS TRANSFER NOTICE Date Department User/Sender Record Title (From RecordsRete tion e n _ 11 Year to consider destruction: Detailed Listing of Tote Box Contents (Do not write on Box) r or N Location Record Dates: Month ar FROM: / Retention Period: I nstructions: type or print legibly opies 1 and 2 inside Tote Box on top of records opy 3 for follow up 31� Box Month Year TO: 7 NSFER r RECORDS TRp'Department Date Department 1126106 Finance Records Retention Scheduie) IRecord Title (From CASH RECE►PTS gplT LIST Yearto der destruction: I June 2006 Box Contents (Do not write on Box} useriSender Mike Mccann Records are on ? public Information or Confidential permanent:? Yes _ or Detailed t- isbn9 of Tote ERAL LEDGER ICASH RECEIPTS EDIT LISTIINTERFACE TO THE GEN t, 3 sox Location Mon Year Month Year Record Dates'. TO.. 612004 FROM'. 412004 Retention Period: Audit + 2- number) the Lo and 8 ox Box on top of records (one copy will be returned to you indicating Instructions: nt legibly 1. please type or priTote 2. place 3 copies Inside RECC..JS TRANSFER NOTICE User/Sender Location Box /'� Date Department /PJ♦` 3a.V S 1/25/06 Mike McCann Finance Department Record Title (From Records Retention Schedule) Records are Record Dates: Month Year Month Year Public Information Cash Receipts Edit List or Confidential �? FROM: 4/2003 TO: 8/2003 Year to consider destruction: Permanent:? Retention Period: June 2006 Yes _or No _X_ Audit + 2 Detailed Listing of Tote Box Contents (Do not write on Box) Interface to the General Ledger 412003, 5/2003, 6/2003 and 8/2003 (missing July 2003) Instructions: 1. Please type or print legibly 2. Place 3 copies inside Tote Box on top of records (one copy will be returned to you indicating the Location and Box number RECORDS TRANSFER NOTICE DateI Department 1/26/06 Finance Department Record Title (From Records Retention Schedule) CASH RECEIPTS EDIT LIST Year to consider destruction: June 2006 Detailed Listing of Tote Box Contents (Do not write on Box) User/Sender Mike McCann Records are Public Information or Confidential Permanent:? Yes —or No _X_ CASH RECEIPTS EDIT LIST/INTERFACE TO THE GENERAL LEDGER Locat Box 4 Record Dates: Month Year Month Year FROM: 12/2003 TO: 3/2004 Retention Period: Audit + 2 Instructions: 1. Please type or print legibly 2. Place 3 copies inside Tote Box on top of records (one copy will be returned to you indicating the Location and Box number) Records: N RECO, -jS TRANSFER NOTICE Date Department User/Sender Location Box 1/25/06 Finance Department Mike McCann 1293 ao S Record Title (From Records Retention Schedule) Records are Record Dates: Month Year Month Year Statistics Reports Public Information or Confidential ? FROM: 11/30/2000 TO: 12/31/2001 Year to consider destruction: Permanent:? Retention Period: June 2006 Yes or No X Audit + 4 Years Detailed Listing of Tote Box Contents (Do not write on Box) Utility and Water statistics report 11130/2000 — 12/31/2001 Instructions: 1. Please type or print legibly 2. Place 3 copies inside Tote Box on top of records (one copy will be returned to you indicating the Location and Box number) �ecoius: Ruienuon RECORDS TRANSFER NOTICE Title (From Records Retention Schedule) D AND CUSTOMER RECORDS to consider destruction UTILITY PAYMENT STUBS Please type or print legibly ___.__:aoTM Roxontopof 1✓"i� Location q 3at�3 JserlSender (AY MCLELLAN Records are Record Dates: Month/Year Month/Year i `s Public Information From: AJA/05 To: 515/05 or Confidential Retention Period: IPermanent? No XX p YEARS ves 1✓"i� Userfsender /'lens EG�r""' pgpartment Datel % �NnGett. schedule) ds Retention 5 u Record T 5 Permane itie (From Resor Sdurr�C41 U C ^ s coon: Do not Sox) Year to cons-ider destru of Contents t petailed Uslin9 Tote go% f 'e—n 'o r -U1 t Instruetions: or P rint le9ibil Tote ox on oof records ,.please tYPa d 2 inside les fo0w 2. Placecop3for 3. Retain copy, Location BOX Year Year Month Record Dates: Month FROM: 7 \ 5 Petiod� > Retention o�r�.onc ronAlcrf=Q KlnTlr1= Records: Retention Date Department User/Sender Location Box 10/20/04531 J �- Finance Barbara Record Title (From Records Retention Schedule) Records are Record Dates: Month Year Month Year Deposits, Receipts, Customer Receipts Public Information or Confidential X FROM: 01/2001-04/2001 Cash Post UK Year to consider destruction: Permanent:? Retention Period: 2006 Yes or No —x_ I AU + 4yrs Detailed Listing of Tote Box Contents (Do not write on Box) All Cash Posts Utility DESTROYED DATE - _2 p 6Y: Instructions: 1. Please type or print legibly 2. Place 3 copies inside Tote Box on top of records (one copy will be returned to you indicating the Location and Box number) Records: Retention Date Department User/Sender I//3/�l7 F/'�,C�qc 6 l -en h Record Title (From Records Retention Schedule) FI"AernCri*et/ 5�` 4,;� m.2,7S -�i7i2rf'Rn S�[�O�.r Year to consider destruction: Tc-� / 2-006 Permanent: Y or Detailed Listing of Tote Box Contents (Do not write on Box) / 77 ttlGTi1CC-; �5+7:5{—n C 0 E J j 7//-2 -77 Qit 7�r FIX/ 45':, -IW `74,',e-efo,,-7�5 Instructions: 1. Please type or print legibly 2. Place copies 1 and 2 inside Tote Box on top of records 3. Retain copy 3 for follow up a; m-z,m I NM.,., aro? _ _ LocationI Box x/221 1765 - Record 76 Record Dates: Month Year Mon th Year FROM: I ! �( TO: (/, Retention Period: © v rs DESTRdY1=D DATE: 9 7 BY: ,ECORDS TRANSFER NOTICE Date / Department =U:ser/Sende,,7 F�VLa hCe Record Title (From Records Retention Schedule)G �j',1 cr n c�' c l 57�I �-i✓'vn -fin r3 � �� -�.c��' i 4IPermanent: Year to consider destruction: Su n czar 2 o o i Y Detailed Listing of Tote Box Contents (Do not write on Box) ItaFJcYl//C2nC�P 5A-,,, -i> L„1 c o 1171 e -2 �r fe Instructions: 1. Please type or print legibly 2. Place copies 1 and 2 inside Tote Box on top of records 3. Retain copy 3 for follow up a: m-z:RTNiorm W7 �— a Location Box Record Dates: Month Year Month Year FROM: 7 / -% �, TO: 1 211-7 Retention Period: /O vr's . DESTROY D DATE: —ILIAL 6 BY: — 0 RECORDS TRANSFER NOTICE Date Department r/Sender Location Box 5/10/2005 FINANCE DEPARTMENT :KATHYM NORRIS 51v �51 Record Title (From Records Retention Schedule) Records are Record Dates: Month Year Month Year TRANSACTION LISTINGS Public Information or Confidential _X_? FROM: 1/2003 TO: 12/2003 Year to consider destruction: Permanent:? Retention Period: DECEMBER 2006 Yes or No X_ AU + 2 Detailed Listing of Tote Box Contents (Do not write on Box) TRANSACTION LISTINGS JANUARY 2003 — DECEMBER 2003 DESTROYED DATE: BY: Instructions: 1. Please type or print legibly 2. Place 3 copies inside Tote Box on top of records (one copy will be returned to you indicating the Location and Box number) Records: Retention RECURDS TRANSFER NOTICE Date Department User/Sender Location Box 11/2/2004 Finance ElizaBeth MacFarland S10 [- Record Title (From Records Retention Schedule) Records are Record Dates: Payroll Validation Public Information Month/Year Month/Year GL interface or Confidential XX From: JULY 2003 To: DEC 2003 Year to consider destruction Permanent? Retention Period: DECEMBER 2006 Yes No XX AUDIT + 2 YEARS Detailed listing of box contents: PAYROLL VALIDATION JULY - SEPT 2003 PAYROLL VALIDATION OCT - DEC 2003 GL INTERFACE OCT - DEC 2003 DESTROYED DATE:' BY: Instructions: 1. Please type or print legibly 2. Place 3 copies inside Tote Box on top of records (one copy will be returned to you indication the Location and Box number) Records: Retention I/ Date Department User/Sender Location 11/2/2004 Finance ElizaBeth MacFarland Record Title (From Records Retention Schedule) Records are Record Dates: GL Interface Public Information Month/Year Labor Distribution or Confidential XX From: JULY 2003 to consider destruction Permanent? Retention Period: EMBER 2006 Yes No XX AUDIT + 2 YRS iled listing of box contents: GL INTERFACE JULY - SEPT 2003 LABOR DISTRIBUTION JULY - SEPT 2003 LABOR DISTRIBUTION OCT - DEC 2003 Month/Year To: DEC 2003 DESTR Y70 DATE: Ef o BY: Please type or print legibly Place 3 copies inside Tote Box on top of records (one copy will be returned to you indication the Location and Box CORDS TRANSFER NOTICE RE Department CDLF COURSE Date Municrpat Gott Course 10120104 Ukiah Record Title (From Records Retention Schedule) gittin,,Customer Receipts consider destNction: to con Box) Year .... 2006 Contents (DO not write on Detailed Listing Of Tote Box T aff record times and names Daily d Gift Cedrficate s fees and cart fee's etc. Deposit Slips embefstuP Daily Fees paid to m D D�gTR Y DpTE'. 6Y � �— the Location and Box number) topof records (one copy wilt be returned to you indicating Instructions: e Or print legiW-f Ole Box on 1, Pleas type opies inside 2. Place Location userfSender M onth Year Barbara Record Dates: Month Year 05127x03 Records are FRQpp; 08101102 to Public Information X Period: or Confidentiat Retention permanent? AU + 2yrs or No x_ Yes D D�gTR Y DpTE'. 6Y � �— the Location and Box number) topof records (one copy wilt be returned to you indicating Instructions: e Or print legiW-f Ole Box on 1, Pleas type opies inside 2. Place REGUKU7 t KANarCrt nv r ia+r_ Date 02124105 Department User/Sender Location Logo Box 3/DT Billing &Collection Barbara Record Title (From Records Retention Schedule) Records are Record Dates: Month Year Month Year Billing RecordsorConfdenbal Public Information X FROM: 07101101-06130103 Year to consider destruction: Permanent? Retention Period: 2006 Yes _ or No _x_ AU + 2yrs Detailed Listing of Tate Box Contents (Do not write on Box) UVSD Cash Posts 07/01/01-06/30/03 Commercial Sewer- UK Files 05/1989-05/2002 UVSD Files 05/1985-05/2003 DESTROYED DATE: B BY:: Instructions: 1. Please type or print legibly 2. Place 3 copies inside Tote Box on top of records (one copy will be returned to you indicating the Location and Box number) Records: Retention TRANSR' Department Date 02124105 Billing Collection Record RTe le (From Records Retention Schedule) Billing Year to o consider destruction: 2006 po not write on Box) Detailed Listing of Tote Box Contents '..__..nncants 071-0,1100-06130103^^� Box Location `! o UserlSender b"43 , Cr 1 Barbara v Month Year Record Dates. Month Year Records are 11120198-06/30103 P information FROW or Confidential X Retention Period: Permanent:? AU + 2Yrs —.— — Yes or No x_ DESTR YED DATE: BY:.�i� F to you indicating the Location and Box number) j Instructions: ase or print legibly of records (one c ase tYPopy 1 1. Ple 2. Place 3 copies inside Tote Box on °p will be returned Records'. Retention LECORDS TRANSFER NOTICE Box User/Sender Location Date Department l�0 ��'� 02124105 Billing & Collection Barbara Records are Record Dates: Month Year Month Year Record Title (From Records Retention Schedule) Public Information Billing Records or Confidential X FROM: 08/19/99-07/31/03 Permanent:? Retention Period: Year to consider destruction: Yes or No _x_ AU + 2yrs 2006 Detailed Listing of Tote Box Contents (Do not write on Box) UK Cash UB Balance 07/01/99-06/30/03 Postage 08/19/99-12/31102 Cash Post 07/2003 DESTRqYED DATE: 1 BY: Instructions: 1. Please type or print legibly will be returned to you indicating the Location and Box number) 2. Place 3 copies inside Tote Sox on top of records (one copy NOTICE Location —70 TRANSFER RECvRDS TRA user/Sender Date Department EizaBeth MacFarland Record Dates: 511112005 Finance Schedule) Records are Month/Year Record Title (From Records Retention public Information From: JAN 2004 payroll Records or Confidential Retention Period: Permanent? AUDIT + 2 YEARS Year to consider destruction Yes `-- No XX _ DECEMBER 2006 notniiad listing of box contents: JAN -MAR 2004 GIL INTERFACE APR -JUNE 2004 GIL INTERFACE JAN -JUNE 2004 LABOR DISTRIBUTION H MonthlYear To: JUNE 2004 DEST_R�O'YQE�D,� DATE: BY: tsuctions: Will be returned to YOU indicating the Location and Box numoel please type or print legibty of records (one copy Pince 3 copies inside Tote Box on top NOTICE Useasevider CORDS TRAN�'FER hk Department Records are awn�� Date �06 Public Inform Finance Schedule) or Confidential Records Retention Record Title (From Permanent:? o�,�� 11rL Yes or No onsid estru tcr1Orr Year to con �- d rite on Box) Listing of Tote Box Contents Do not W IYear 1991192-Misc.Into Detailed Budget S Budget Adjt�`Scenconsumer Utilities Info Mid Year reement - and Trav l Lease Hotel i Ukiah Tours t1989190 8 Cillo Ukiah Fiscal and Letters d9 City act dS Studies & Mi Rae Comparison ayCOl s Misc LooseimP Residential Rates Fostmeier P SolaaWaste System o�ect#07-51-20812 North Fire Station P 120 7101 1992 _ Into Misc ReNorth End - 1 _Revenue Bonds - Fire Stationof Northern CA -1992193 1989 Budget Into encY _ I{ydroelectrein fyro4 t4 # Annual Conference - Rate Structur Polder A9 Transmission A9 Utdrty $ervice - Northern CA Statements - Ter l tof Ukiah Financial Statem Selected Source Mate l for the Selected Mana9emerit udit CallectMisc. Loose Papeit -1990 Annual A NCP Loose pers and Letters Misc pap t ast printed 1212&�Qn1 :55 PM Locatio� oy Month Year Rec FROM:985 1 period'. Retention Box Sa 4 -D - Month Year T0: 1992 DESTROYED DATE:�=- BY:�'... TRANSFER NOTICE �cca+vrtv� Date 3/27/2006 Department Finance User/Sender KAY MCLELLAN Location Box d Record Title (From Records Retention Schedule) Records are Record Dates: BILLING AND CUSTOMER RECORDS Public Information Month/Year Month/Year or Confidential XX From: 11/8/04 To: 12/16/04 Year to consider destruction Permanent? Retention Period: May -06 lYes No 12 YEARS UTILITY PAYMENT STUBS DEST OY D DATE; `P I I R I o BY: Instructions: 1. Please type or print legibly be to indication the Location and Box number) 2. Place 3 copies inside Tote Box on top of records (one copy will returned you Records: Retention RECORDS TRANSFER NOTICE Date Department: User/Sender: Location Box 3/14/2002 FINANCE KATHY NORRIS Z9 I Record Title (From Records Retention Schedule) Records are Record Dates: Month Year Month Year DUI'S/EMERGENCY RESPONSE BILLING STATEMENTS Public Information or Confidential _X? FROM: 7/1999 TO: 12/2001 Year to consider destruction: Permanent:? Retention Period: 2006 Yes or No_X_ 5 YEARS Detailed Listing of Tote Box Contents (Do not write on Box): BILLING STATEMENTS/CORRESPONDENCE FOR: DUI'S/EMERGENCY RESPONSE DESTROYE DATE: t 9 BY: Instructions: 1. Please type or print legibly 2. Place 3 copies inside Tote Box on top of records one copy will be returned to you indicating the Location and Box number Records: Retention RGV°JRIJJ 1 r\MI�J� "IX Iw I w� Date Department: User/Sender: Location Box FINANCE KATHY NORRIS 8 3114/2002 Record Title (From Records Retention Schedule) Records are Record Dates: Month Year Month Year PARKING DISTRICT ENFORCEMENT Public Information or Confidential _X_? FROM: 3/2001 TO: 12131/2001 Year to consider destruction: 2006 Permanent:? Retention Period: 5 YEARS Yes or No X Detailed Listing of Tote Box Contents (Do not write on Box): PARKING TICKETS DESTROYED i DATE: - BY: _— Instructions: 1. Please type or print legibly 2. Place 3 copies inside Tote Box on top of records one copy will be returned to you indicating the Location and Box number Retention ;ECORDS TRANSFER NOTICE Location Box User/Sender —2�� 3 6S Date Department oBI17105Barbara Billing &Collection Record Dates: Month Year Month Year Record Title (From Records Retention Schedule) Records are public information FROM: 10!01(01-06130/04 Collection Records I Billing Records or Confidential X Permanent:? Retention Period: Year to consider destruction: Yes _or No _x_ AU + 2yrs 2006 Detailed Listing of Tote Box Contents (Do not write on Box) UCB Collection A -K All Utility Accounts sent to outside collection agencies tomer information as well as a copy of utility application (if locatable) (each packet contains detailed cus pESTROY� DATE: Instructions: 1. Please type or print legiblywill be returned to you indicating the Location and Box number 2. Place 3 copies inside Tote Box on top of records (one copy RECORDS TRANSFER NOTICE Date I Department 08117105 Billing & Collection Record Title (From Records Retention Schedule) Collection Records I Billing Records Year to consider destruction: 2006 Detailed Listing of Tote Box Contents (Do not write on Box) Location Box User/Sender r 1� Barbara ✓/ Records are Record Dates: Month Year Month Year Public Information or Confidential X FROM: 10/01/01-06/30104 Permanent:? I Retention Period: Yes _ or No ,x_ I AU + 2yrs UCB Collection L -Z All Utility Accounts sent to outside collection agencies (each packet contains detailed customer information as well as a copy of utility application (if locatable) DESTROY D DATE: BY:--�7 Instructions: 1. Please type or print legibly 2. Place 3 copies inside Tote Box on top of records (one copy will be returned to you indicating the Location and Sox number RECORDS TRANSKPR Mnror•c RECORDS TRANSFER NOTICE Date Department: User/Sender: Location Box FINANCE KATHY NORRIS (,�DD 9/21/2001 V Record Title (From Records Retention Schedule) Records are Record Dates: Month Year Month Year PARKING DISTRICT ENFORCEMENT Public Information or Confidential _X_? FROM: 1/2001 TO: 6/2001 Year to consider destruction: 2006 Permanent:? Retention Period: 5 YEARS Yes or No X Detailed Listing of Tote Box Contents (Do not write on Box): PARKING TICKETS DESTROYED�� DATE: BY:�' — Instructions: 1. Please type or print legibly 2. Place 3 copies inside Tote Box on top of records one copy will be returned to you indicating the Location and Box number Records: Retention RECORDS TRANSFER NOTICE Date Department: User/Sender: Location Box 9/25/2001 FINANCE DEPARTMENT KATHY NORRIS �� 1 djAM Record Title (From Records Retention Schedule) Records are Record Dates: Month Year Month Year BILLING REGISTERS Public Information or Confidential _X_? FROM: 11/2000 TO: 9/2001 Year to consider destruction: 2006 Permanent:? Retention Period: 5 YEARS Yes or No x Detailed Listing of Tote Box Contents (Do not write on Box): LANDFILL CHARGE TAGS DESTROYED DATE: 7 L I q � BY: Instructions: 1. Please type or print legibly 2. Place 3 copies inside Tote Box on top of records one copy will be returned to you indicating the Location and Box number Records: Retention RECORDS TRANSFER NOTICE Date Department: FINANCE User/Sender: KATHY NORRIS Location go Box 8/12/2002 Record Title (From Records Retention Schedule) Records are Record Dates: Month Year Month Year BUSINESS LICENSE Public Information or Confidential FROM: 1/2001 TO: 12/2001 YES Year to consider destruction: 2006 Permanent:? Retention Period: 5 YEARS Yes or No_X_ Detailed Listing of Tote Box Contents (Do not write on Box): CLOSED BUSINESS LICENSES FOR 2001 J -Y DESTRYED DATE: BY: Instructions: 1. Please type or print legibly 2. Place 3 copies inside Tote Box on top of records one copy will be returned to you indicating the Location and Box number Records: Retention RECORL TRANSFER NOTICE Date Department User/Sender 6/26/00 FINANCE ERIN Record Title (From Records Retention Schedule) Records are Public Information or UTILITY SERVICE TAGS ROUTES 21-41 Confidential? Circle One. Year to consider destruction: Permanent: Y or N Detailed Listing of Tote Box Contents (Do not write on Box) UTILITY SERVICE TAGS SRV ON/OFF ROUTES 21-41 DESTROYED [33ATE: -2 t q o BY: q. Location ��� � B�� Record Dates: Month Year Month Year FROM: 6/ 95 TO: 6/97 Retention Period: Instructions: 1. Please type or print legibly 2. Place 3 copies inside Tote Box on top of records (one copy will be returned to you indicating the Location and Box number) 9' Recnrrls Retanfin, rafcnfn RECO. _-oS TRANSFER NOTICE Date ent User/Sender Location//n Box 5/22/2006 rFinanrceDepartment Kay McClellan Record Title (From Records Retention Schedule) Records are Record Dates: Month Year Month Year BILLING RECORDS Public Information or Confidential _X_? FROM: 10/1998 TO: 6/2003 Year to consider destruction: Permanent:? Retention Period: JULY 2006 Yes or No X AU+2 Detailed Listing of Tote Box Contents (Do not write on Box) SERVICE ORDERS DESTROYD DATE: Instructions: 1. Please type or print legibly 2. Place 3 copies inside Tote Box on top of records (one copy will be returned to you indicating the Location and Box number) User/Sender: FOV2 e: Department: Barbara Babcock 5103 I BillinglCollections Records are EsidePublic Information r (From Records Retention Schedule or Confidential _x_? pt Register pt Stubs / Cash Receipts edit list permanent:? destruction: Yes or No _x_ Detailed Listing of Tote Box Contents (Do not write on Box) Front Counter Receipt Books Location I Box ZS_ aZ 1020 Record Dates: Month Year Month Year FROM: 01 /01!01-02/29/01 Retention Period: Audit +:k q (F31,32,33,34) 01/01/03, , 02/29/Q1 Front counter work bags including register receipts balancing information Cashier Balancing / Daily Packets from the front counter CAST OYER DATE: I o 1 BY: Instructions: 1. Please type or print legibly will be returned to you indicating the Location and Box number z Place 3 copies inside Tote Box on top of records (one copy RECORDS DESTRUCTION NOTICE FOR CITY OF UKIAH Date: May 30, 2007 Department: Finance Records Coordinator: Linda Brown, Deputy City Clerk (', irrcnt rotantinn cche(lulas show that the records listed are now ready for destruction. Instructions: 1. Review this listing. 2. Obtain Department Head's Signature. 3. Return this notice, signed, no later than to Deputy City Clerk. Thank you for your cooperation in keeping our records management system working smoothly and legally. Linda Brown, Deputy City Clerk LOCATION BOX RECORD TITLE DATES RETENTION DATES COMMENTS 1027 2503 Cash receipts stubs – counter 2006 Babcock 1028 -- 2504 Cash receipts stubs – counter 2006 Babcock 1029 2505 Cash receipts stubs – counter 2006 Babcock 1030 ^ 2506 Cash receipts stubs – counter 2006 Babcock 1077 2553 Con paid parking citations 2006 Norris 1092 – 2568 Con cash receipts re 2006 Babcock 1093 2569 on cash receipts reg 2006 Babcock 1107 2583 Parking citations 2006 Norris 1109 _ 2585 Parking citations 2006 Norris 1117 – 2593 Transaction lists 2006 Norris 1124 2600 GL interface/vac-sick leave 2006 MacFarland 1185 — 2661 Fed & State taxes 2006 Sechrest 1206 — 1576 Misc A/R billing 2006 Norris 1207 — 1577 Misc A/R billing 2006 Norris 1208 ^ 1573 Misc A/R billing 2006 Norris EE n___• n..at, ., n..�ir n4inn JJk4lla LUI cO r ULI 1W1 Department Head Ity ttor y Destroyed By Date: s13.I�� Date: S-3/ �� Date: S-31— a Date: Reports: Destroy – Deputy City Clerk - 2007 I a RECORDS DESTRUCTION NOTICE FOR CITY OF UKIAH COQ' Date: U,;tober 20, 2006 Department: 'urrent retention schedules show that the records It Records Coordinator: Gail Petersen, City Clerk are now ready for destruction. s nstructions 1. Review this listing. 2. Obtain Department Head's Signature t� 3 Return this notice, signed, nn Cfj �� i City Clerk. � _f C thank you for your cooperation in keeping ( b . _t� n fe0 stem working smoothl and egally. I ail Petersen, City Clerk LOCATION BOX RECORD TITLE DATES RETENTION DATES COMMENTS 17 2987 Utility billing b -list 1/00-7/00 2006 McClellan 2 2115 Payroll timesheets 11/98 - 5/99 2006 0 e -Thomas 23 2122 Copies of checks 1/99 - 7/99 2006 Thomas 2,1,3,0.,;.,,Bank,statemen,t - cash 4/96-12/99 2 " 2 3201 Cash recei is edit list 4/04-6/04 006 ' McCann 26- 3203 Bank statements 10/99 /00 2006 McCann X11' %3204 Journals/vouchers 1 10/01 - 7/012 McCann 3205 Cash recei is edit list 4/03 - 8/03 006 McCann 14 Bank statements - cash 10/93-3/96 2006 3207 Cash recei is edit list 12/03 - 3/04 2006 McCann An�lw' r�,, 208 Statistics re orts 11/00- 12/01 2006 McCann 2'10 '_ Journal yrs u, ,:.,;., „,8 l+.r 1r2/01n, ..,,._ d McCann „Jour jals%vouchers 4/02 ` 6/02 6Z Z McCann 3263 Billinq and customer records 4/4/05 - 5/5/05 2006 McCann 49 2 Billing and customer records 1/9/04 - 7/29/04 2006 17tCann S „ 3267 10/12/05 - Billing and customer records 10/7/04 20 266 McCann 496 ": 3268 Billing and customer records 8/5/04 - 9/1/04 2 OX qMq McCann 51 1917 Journal vouchers 7/95-6/96 006 Glenn 531 2035 Cash post UK 1101-4101 2006 Babcock 542 1765 Financial statements - 1/96-6/96 interim 2006 Glenn 551 1767 Financial statements - 7/96- 12/96 interim 2006 Glenn 564 3051 Transactions listing 1/03- 12/03 2006 Norris 569 3054 Payroll Validation GL 7/03- 12/03 interface 2006 MacFarl nd 593 3058 Labor distribution GL 7/03-12/03 interface 2006 MacFarland 3103 Applications service orders 7/02- 12/02 20 Babcock (e� ctnatures Authorizing estructe Depart nt Head City Clerk City Attorney LDae:)ate: Destroyed By I I —7— C� Date: Date: i RECORDS DESTRUCTION NOTICE FOR CITY OF UKIAH Date: October 20, 2006 Department:�� s �� Records Coordinator: E7 Gail Petersen, Ci Clerk urgent retention schedules show that the records listed are now ready for destruction. lstructions: 1. Review this listing. 2. Obtain Department Head's Signature. 3. Return this notice, signed, no later than to City Clerk. hank you for your cooperation in keeping our records management system working smoothly and =gaily. ;ail Petersen, City Clerk LOCATION BOX RECORD TITLE I U�-TES _ RETENTION DATES COMMENTS 68 3105 Billing/ ustonner receipts 2006 _ 8/02-5/03 Babcock 6903109 Billinq records 2006 7/01 -6/03 Babcock 693 3110 Billin records 2006 11/98 - 6/03 Babcock. 698 3113 Billing records 2006 8/99 - 7. �3 Babcock 704 3116 Labor distribution 8 GL 2006 interface 1/04 - 61L4 MacFarland 772 3242 Miscellaneous files 2006 1985- 1992 McCann 77 775 ^'}% "' 3244 3248 .•s ing and customer records 2006 8111in' ;a`nd`cu$fo'm"'er'redords2 d' 11/04 —12/ 2/05`-4705 McClellan °tvfcC1e(1an 4; ,. �17r6 r,. 31521 -: Cash, receipt stubs—____20 ixA ria,1.+ 3/02 - 6/02 Babcock 777 32""4_' A illifi' farad customer records 20 D 5/05 - J5 McClellan y„ 788 2264 Confidential billing 2006 statements 7/99- h-,/01 Norris 789 2265 Confidential parking tickets 2006 3/01 - x'01 Norris 79 3156 Collection/billin records 2006 10/01 -- 6104 Babcock 793 j,, 3247 ,='i 2270 ,8111in Arid11,210,4 Confdentiahbtllm `re esters' 2 :ra�2/j)5.:. 1901 -4/01 orris" r ' 795 3157 Collection/billin records 2006. 10/01 -6/04 Babcoc 3248 Billin "and custo ner records -2 0 9-4 d 1105-2/05 McClellan 798 3249 Billing and customer records 2006 9/04 - 10/04 McClellan 800 2276 Confidential parking tickets 2006 1/01 -6/01 801 2277 Confidential landfill charge 2006 tags 11/00-9/01 Norris f 6 o 808 2284 Confidential business 2006 licenses 1/01 - 12/01 Norris 939 3352 Billinq records 2006 1999- rJ003 McClellan 94 3353 Billing records 200610/98 - 3/03 McClellan 976 3343 Financial statements 2006 2000 - 2002 McCann 1026 2502 Cash receipt stubs - counter 2006 1/01 -2/01 Babcock U A.fhnri7inn nPczfnirtinn De anent ad City Clerk City Attorney Destroyed By 7 Date: � ( -� A� Date: Date: Date: 0 RECORDS DESTRUCTION NOTICE FOR CITY OF UKIAH COPY Date: October 20, 2006 Department: Finance Records Coordinator: Gail Petersen, City Clerk Current retention schedules show that the records listed are now ready for destruction Instructions: 1. Review this listing. 2. Obtain Department Head's Signature. 3. Return this notice, signed, no later than to City Clerk. Thank you for your cooperation in keeping our records management system working smoothly and legally. Gail Petersen, City Clerk LOCATION BOX RECORD TITLE DATES RETENTION DATES COMMENTS 1027 2503 Cash receipts stubs - counter 11/00 — 12/00 2006 Babcock 1028 2504 Cash receipts stubs - counter 9/00— 10/00 2006 Babcock 1029 2505 Cash receipts stubs - counter 3/01 —4101 2006 Babcock 1030 2506 Cash receipts stubs - counter 5/01 —6/01 2006 Babcock 1©,3s^„ `,, 2552 Con: ca celled checks . 1✓0'1 =6/01 2 Sechrest 107 2553 Con aid parkingcitations 1/03-7/03 006 Norris 7965 AP r,� `o sy 1_=:12/01 2006::. SecJ3re t M,-- ` N(acEaFlarid 2568 2 Con Cash receipts req. 9101 - 10/01TRAW "._.._ Babcock 109 2569 Con. Cash recei is req, 10/01 — 12/01 2006 Babcock 110 2583 Parkin citations 1/01 — 12/03 2006 Norris 1109 2585 Parkin citations 1/01 — 12/03 2006 Norris 1117 2593 Transaction lists 1/01 — 12/01 2006 Norris 1124jyANb%V, 2600 GL interface/vac-sick leave 1103 — 6103 2006 MacFarland 11852 2661 Fed & state taxes 1999— 2001 2006 Sechrest %If01.$"W--,';" 1676 Fiscal agents accts/re orts 7/94-6/95 2006 Sechrest 1720 Trustee statements 7/95-6/96 . 200 Elto t2b" 1576 Misc A/R billing 1/03 - 12/03 2006 Norris 1207 1577 Misc A/R billing11o3_6103 2006 Norris 1208 1573 Misc A/R billing7/03— 12/03 2006 Norris nn� s Authorizing Destruction D rtment Head City Clerk City Attorney Destroyed By Date: Date: Date: ,.a..vvnv.a vvror�rr ivv r r�G Date: TDepartment 04/25103 Billing/Collections Record Title (From Records Retention Schedule) Cash Receipt Register Cash Receipt Stubs / Cash Receipts edit list Year to consider destruction: 2006 Detailed Listing of Tote Box Contents (Do not write on Box) Front Counter Receipt Books UserlSendei . Barbara Babcock Records are Public Information or Confidential ^x_? Permanent'? Yes or No _x- 11/01/00-12/31/00 Location 10z} M Record Dates: Month Year Month Year FROM: 11/01/00-12/31100 Retention P�/$nod: Audit +t 1 (F31,32,33,34) Front counter work bags including register receipts balancing information Cashier Balancing I Daily Packets from the front counter CAST OYER BATE: ,7 I q o SY: Instructions: 1. Please type or print legibly will be returned to you Indicating the Location and Box number 2. Place 3 copies inside Tote Box on top of records (one copy Retention v Department: date: Bi111ngICollections 04125103 Record Title (From Records Retention Schedule) Cash Receipt Register Cash Receipt Stubs I Gash Receipts edit list rye —ar to consider destruction: 2006 Detailed Listing of Tote Box Contents (Do not write on Box UserlSender: Barbara Babcock Records are Public Information _— 9 or Confidential ____x Permanent:? Yes _or No X— M Location( � % ^ � „\ C) L U onth Year Month Year Record Dates: M FROM: 0910 1 t00-1 ot31100 Retentipn Period Audit + 72-- Front Counter Receipt Books 09/0 1 oa ancm information Front counter work bags including register receipts bal packets from the front counter Cashier Balancing !Daily �r_gT OY BY. tnstructions: or print legibly records (one copy will be returned to you indicating the Location and Box number) 1, Please typecopies inside Tote Box on top of 2, Place 3 cop ...sv .�--. v. �.w •.vim Date: Department: 04125103 1 Billing/Collections Record Title (From Records Retention Schedule) Cash Receipt Register Cash Receipt Stubs I Cash Receipts edit list Year to consider destruction: 2006 Detailed Listing of Tote Box Contents (Do not write on Box) Front Counter Receipt Books User/Sender, Barbara Babcock Records are Public Information or Confidential `x_? Permanent:? Yes or No _x_ 03/01/01-04/30/01 Location Box W1 2S -05 -- Record Dates: Month Year Month Year FROM: 03101/01-04/30101 Retention'' Period: Audit 4--tq (F31,32,33,34) Front counter work bags including register receipts balancing information Cashier Balancing / Daily Packets from the front counter CaSTROYI�D CATE: l BY: Instructions: 1. Please type or print legiblyindicating the Location and Box number) 2. Place 3 copies inside Tote Box on top of records (one copy will be returned to you Records: FO4 n BOX 25!user/Sender:6:Department: Barbara Babcockx103 I BillinglCollections 1 Records are Record Title (From Records Retention Schedule) Public in Cash Receipt Register or Confidential —X— Cash Cash Receipt Stubs / Cash Receipts edit list permanent:? Year to consider destruction: Yes or No —x_ 2006 Detailed Listing of Tote Box Contents (Do not write on Box) I Front Counter Receipt Books Record Dates: Month Year Month Year FROM: 0 5/0 1 /01-06/3010 1 Retention ,,Pfferiod: Audit +.3 y (F31,32,33,34) 05/01/01-06/30/01 Front counter work bags including register receipts balancing information Cashier Balancing / Daily Packets from the front counter C=ST;3"�7 G DATE: Instructions: 1. Please type or print legiblywill be returned to you indicating the Location and Box number 2. Place 3 copies inside Tote Box on top of records (one copy Y g Retention rMA\ICGCO Alf1Tlf`c KCV VRUJ 1 RF117Jf 1-1� nv I w,- Date Department: User/Sender: KATHY NORRIS Location I Box �� 9/26/2003 FINANCE O� Record Title (From Records Retention Schedule) Records are Record Dates: Month Year Month Year PAID PARKING CITATIONS Public Information or Confidential _X_? FROM:1/2003 TO: 712003 Year to consider destruction: Permanent:? Retention Period: 2006 Yes or No _ X_ CU + 3 YEARS Detailed Listing of Tote Box Contents (Do not write on Box): PAID PARKING CITATIONS FOR THE YEAR 2003 CESTR p DATE: BY: Instructions: 1. Please type or print legibly 2. Place 3 copies inside Tote Box on top of records one copy will be returned to you indicating the Location and Box number Records: r All !\a- ^ TM A.I�M .1nTIrc Ktl.Vrtva l rwt�ar�rc r.v � w� Date Department User/Sender Location Box 7 03/25/04 /d 9a tO Finance Billing/Collection Barbara Record Title (From Records Retention Schedule) Records are Record Dates: Month Year Month Year Cash Receipt Register Public Information or Confidential X FROM: 09104101-10119101 Deposits, Receipts, Customer Receipts Year to consider destruction: Permanent:? Retention Period: 2006 Yes or No _x_ AU + 4yrs Detailed Listing of Tote Box Contents (Do not write on Box) Envelopes holding daily detail of cashiers work C-STR YE CATS: Instructions: 1. Please type or print legibly 2. Place 3 copies inside Tote Box on top of records (one copy will be returned to you indicating the Location and Box number) Records: Retention KE(.UKU, I KANarGR tvv I wL- Date Department User/Sender Location Box 03/25/04 /o �3 77 ��rP% Finance BillinglCollection Barbara Record Title (From Records Retention Schedule) Records are Record Dates: Month Year Month Year Cash Receipt Register Public Information or Confidential X FROM: 10/22/01-12/11/01 Deposits, Receipts, Customer Receipts Year to consider destruction: Permanent:? Retention Period: 2006 Yes or No ,x_ AU + 4yrs Detailed Listing of Tote Box Contents (Do not write on Box) Envelopes holding daily detail of cashiers work C_ST OR YF$D CAT - 6Y: Instructions: 1. Please type or print legibly 2. Place 3 copies inside Tote Box on top of records (one copy will be returned to you indicating the Location and Box number) Records: Retention RECORDS TRANSFER NOTICE Date Department: 3124/2004 FINANCE DEPARTMENT Record Title (From Record Retention Schedule) PARKING CITATION REPORTS Year to consider destruction: DECEMBER 2006 Detailed Listing of Tote Box Contents (Do not write on Box): PAID PARKING CITATION REPORTS: PAYMENT ALLOCATION ERGISTERS WARNING REGISTERS Instructions: 1. Please type or print legibly 2. Place 3 copies inside Tote Box on top of User/Sender: Location Box KATHY M. NORRIS Records are Record Dates: Month Year Month Year Public Intormation or ronfdentiat FROM: 1!2001 TO: 12/2001 XX ? Permanent:? Retention Period Yes _ or No _ _ AU+4 and W.STe Y D DA EY: RECORDS TRANSFER NOTICE Date Department: 3/24/2004 FINANCE DEPARTMENT Record Title (From Records Retention Schedule) PARKING CITATIONS Year to consider destruction: DECEMBER 2006 Detailed Listing of Tote Box Contents (Do not write on Box): ADMINISTRATIVE REVIEWS DISMISSED NOT DISMISSED Instructions: 1. Please type or print legibly 2. Place 3 copies inside Tote Box on top of User/Sender: Location Box �� p KATHY M. NORRIS Q Records are Record Dates: Month Year Month Year Public Information or Confident al XX_? FROM: 1/2001 TO: 1212003 Permanent:? I Retention Period Yes _ or No _ XX_ CU+3 and D=_STROYE DATE: ` ear: RECORDS TRANSFER NOTICE Date Department: User/Sender: Location Box 3/23/2004 FINANCE DEPARTMENT KATHY M NORRIS Record Title (From Records Retention Schedule) Records are Record Dates: Month Year Month Year TRANSACTION LISTS Public Information or Confidential FROM: 1/2001 TO: 12/2001 XX ? Year to consider destruction: Permanent:? Retention Period: DECEMBER 2006 Yes or No XX AU+4 Detailed Listing of Tote Box Contents (Do not write on Box): TRANSACTION LISTS C -STROP D CAT BY: Instructions: 1. Please type or print legibly 2. Place 3 copies inside Tote Box on top of records one copy will be returned to you indicating the Location and Box number Records: Retention RECORDS TRANSFER NOTICE Date Department User/Sender Location Box 4/19/2004 1 Finance ElizaBeth MacFarland �[ //C) Record Title (From Records Retention Schedule) Records are Record Dates: Payroll Records Public Information Month/Year Month/Year or Confidential XX From: JAN 2003 To: JUNE 2003 Year to consider destruction Permanent? Retention Period: December 2006 Yes No XX Audit + 2 Years Detailed listing of box contents: GL INTERFACE JAN -APR 2003 GL INTERFACE MAY -JUNE 2003 VACATION / SICK LEAVE JAN -JUNE 2003 V -ST, Oy L`ATE:'� uY: Instructions: 1. Please type or print legibly 2. Place 3 copies inside Tote Box on top of records (one copy will be returned to you indication the Location and Box number) Records: Retention KLk;UKLJJ I KAix rCR v4%j 1 rvG Date Department User/Sender Locat/ion Box �j / / O S 81914 FINANCE KIM SECHREST Record Title (From Records Retention Schedule) Records are Py Record Dates: Month Year Month Year FEDERAL & STATE TAXES oici•—_ tial? circle Onlnrrate o confidential?� Circle One 1999 TO: 2001 FROM: 2006 Permanent: NO Retention Period: AU+4 (F-126) Year to consider destruction: Detailed Listing of Tote Box Contents (Do not write on Box) FEDERAL TAX REPORTING FORM MISC 1099 FOR YEARS 1999, 2000, 2001 DATE-: I El': Instructions: 1. Please type or print legibly 2. Place 3 copies inside Tote Box on top of records (one copy will be returned to you indicating the Location and Box number) a: Records Retention: retentn �— Department Date FINANCE 9t22104 Record Title ( MISCELLANEOUSom ptR BILLING Schedule) NG y to o consider destruction: 2006 o not write on Box) Detailed Listing of Tote Box Contents (D MISCELLANEOUS AiR BILLING: DUI BOOKING FEE MISCELLANEOUS AIR AIRPORT UserlSendeN KATHY M. ORRIS Records are Public Information or Confidential _)( Permanent:? Yes —or No X_ Location / �) 0 L") Record Dates: Month Year FROM: 112003 Retention Period: AU+2 Box l_� /12 Month Year TO: 12/2003 C" Si. y1D - DAT cr EY� Instructions: �r'rint legibly f records (one coRY will be returned to you indicatingthe Location and Box number) 1. Please type 2. place 3 copies inside Tote Box on top RECORDS TRANSFER NOTICE Date Department User/Sender Location Box 9/22/04 FINANCE KATHY M. NORRIS / ,;) O 7 /5 Record Title (From Records Retention Schedule) Records are Record Dates: Month Year Month Year MISCELLANEOUS A/R BILLING Public Information or Confidential _X FROM: 1/2003 TO: 6/2003 Year to consider destruction: Permanent:? Retention Period: 2006 Yes or No X AU + 2 Detailed Listing of Tote Box Contents (Do not write on Box) MISCELLANEOUS A/R BILLING: DUI BOOKING FEE MISCELLANEOUS A/R AIRPORT � =ST OY D C ^Tc: Instructions: 1. Please type or print legibly 2. Place 3 copies inside Tote Box on top of records (one copy will be returned to you indicating the Location and Box number) Records: Retention RECORDS TRANSFER NOTICE Date Department User/Sender Location Box 9/22/04 FINANCE KATHY M. NORRIS /,) yj /-:�-73 Record Title (From Records Retention Schedule) Records are Record Dates: Month Year Month Year MISCELLANEOUS A/R BILLING Public Information or Confidential _X FROM: 7/2003 TO: 12/2003 Year to consider destruction: Permanent:? Retention Period: 2006 Yes or No X AU + 2 Detailed Listing of Tote Box Contents (Do not write on Box) MISCELLANEOUS A/R BILLING: DUI BOOKING FEE MISCELLANEOUS A/R AIRPORT 7- Y E -EC ^ITE. Instructions: 1. Please type or print legibly 2. Place 3 copies inside Tote Box on top of records (one copy will be returned to you indicating the Location and Box number) Records: Retention RECORDS DESTRUCTION NOTICE FOR CITY OF UKIAH Date: June 29, 2007 Department: Public Works Records Coordinator: DATES RETENTION COMMENTS DATES Linda Brown, Acting City Clerk Current retention schedules show that the records listed are now ready for destruction. Instructions: 1. Review this listing. 2. Obtain Department Head's Signature. 3. Return this notice, signed, to Acting City Clerk. Thank you for your cooperation in keeping our records management system working smoothly and legally. Linda Brown, Acting City Clerk LOCATION BOX RECORD TITLE DATES RETENTION COMMENTS DATES 134 1193 Det copy PAFs, chronological files 1988-1989 1991 317 790 Specifications 1981-1978 1988 353 773 Gas Tax Project Information 1959-1979 1989 508 — 1371 UUSD Budgets — copies 1968-1989 1991 759 — 3238 Traffic counts, reports, capital Improvement Project 1979-1996 2006 v De art ead C' 7 kkftor y Destroyed By Date: Date -/`- 0 Date: D % Date: Reports: Destroy - City Clerk - 2007 �a. ��v � BMX 1193 V Ole L W JIGS F's nL uvnv�> i AHrr -)t h NOT I C E Date Department User / Sender Location BoxJ 10-7-85 PUBLIC WORKS ROBERT HUNT Q ``ll d ,L7 / ! V Record Title (From Records Retention Schedules) Record Dates Month Year Month Year _ From: 81 Tn• 78 Detailed listing of tote box contents (optional) Spec. No. 81-31 Spec. No. 81-22 Spec. No. 81-22 Spec. No. 81-15 Spec. No. 81-10 Spee. No. 81-12 Spec: No. 81-7 Spec. No. 81-5 Spec. No. 80-76 Spec. No. 80750 Speq. No. 80-24 Spec. NO. 80-15 Spec. No. 80-14 Spec. No. 80-7 Spec. No. 79 -WA CONSTRUCTION OF UKIAH HIGH SCHOOL COMMUNITY PARK FACILITIES TOW RECREATION ^ STREET IMPROVEMENT ON LOW GAP ROAD VOL. 1 STREET IMPROVEMENTS ON LOW GAP ROAD VOL. 2 REMOVAL OF CITY OWNED BUILDINGS AT E. GOBBI, MARSHALL ST. & NORGARD LANE CONSTRUCTION OF. PARING LOT IMPROVEMENTS AT STEPHENSON AND OAK STEETS CONSTRUCTION OFHANGARPADS AT UKIAH MUNICIPAL AIRPORT SPECIFICATIONS FOR ASPHALT CONCRETE SURFACINGS ON CITY STREETS SPECIFICATIONS FOR REMOVAL OF COTY OWNED STORAGE BUILDING FRANK ZEEK SCHOOL ON N. BUSH ST. FURNISHING ALUMINUM BLEACHERS AT UKIAH HIGH SCHOOL COMMUMITY PARK CONSTRUCTION OF DRAINAGE FACILITIES ON BUSH ST.,b/t CYPRESS AVE. AND STEPHENSON STREETS. ASPHALT CONCRETE SURFACINGS ON CITY STREETS ASPHALT CONCRETE SURFACINGS ON CITY STREETS CONSTRUCTION OF WATER MAIN AND CAS'I'NGS ON BRUSH ST. AND TALMAGE ROAD UKIAH HIGH SCHOOL COMMUNITY PARK FACILITIES (TENNIS COURTS) WEED ABATEMENT 1980 WEED ABATEMENT 1979 WEED ABATEMENT 1978 ZClq�Q1 Instructions: 1. Please type or print legibly 2. Place copies 1 and 2 inside tote box on top of records 3. Retain copy 3 for follow up I - - - I - - , " " " ✓ I " 1% II V 1 I V C YAGh; 1 VNG Date Department User / Sender Location Box 11/8/85 PUBLIC WORKS Record Title (From Records Retention Schedules) Record Dates Month Year Month Year From: 1958 To: 1979 Detailed listing of tote box contents (optional) FAU: CITY CAPITAL OBLIGATIONS URBAN AREAS ' TRAFFIC SIGNALS STATE STREET @ EMPIRE DRIVE -- FAU: NORTH STATE STREET? KUKI LANE STUDY_ GAS TAX: FORD STREET BRIDGE CONSTRUCTION PROJECT GAS TAX: FORD STREET BRIDGE POST BASHFORD DESIGN CONTRACT S.B. 325 FUNDS GAS TAX: FORD STREET BRIDGE INSPECTION AND CONSTRUCTION S.B. 325 FUNDS U GAS TAX: ''FORD STREET BRIDGE S.B. 325 FUNDS GAS TAX: MAIN STREET RELOCATION PROJECT (MILL STREET TO GOBBI STREET) REVISED AUGUST 1979 GAS TAX: MAJOR CITY STREETS GAS TAX.PROJECT: E-12 1967 GAS TAX PROJECT: '#38 SOUTH DORA STREET, ME NDOCINO. DRIVE TO MILL STREET GAS TAX PROJECT: #39 MAIN STREET IMPROVEMENTS 1962 GAS TAX PROJECT: #42 RIGHT OF WAY ACQUISTION, PERKINS STREET WIDENING PROJECT GAS TAX PROJECT • #44 OAK STREET/MILL STREET TO GOBBI STREET, MILL STREET, BARNES TO HIGLAND DRIVE GAS TAX PROJECT: #45 MILL STREET, MCPEAK TO HIGHLAND GAS TAX PROJECT: #47 OAK STREET, CLAY STREET TO HENRY STREET GAS TAX PROJECT: #50 WEST STANDLEY, OAK STREET TO DORA STREET GAS TAX MAINTENACE PROJECT: #53 BUDGET PROPOSAL - 1966-67 GAS TAX PROJECT: #31 GOBBI STREET & MAIN STREET GAS TAX PROJECT: EIDENING OF PERKINS STREET - RR TO MAIN STREET GAS TAX PROJECT: #55 GOBBI STREET IMPROVEMENTS GAS TAX PROJECT: #75 BUSH STREET GAS TAX PROJECT: #75 BUSH STREET GAS TAX PROJECT: #77 SCHOOL STREET, SEMINARY STREET TO MILL STREET GAS TAX PROJECT: #82 STATE STREET SIGNALS (SEE ALSO: STATE STREET RELINQUISHMENT FILE) GAS TAX PROJECT: #85 SURFASLNG NORTH OAK STREET Instructions: 1. Please type or print legibly 2. -Place copies 1 and 2 inside tote box on top of records 3. Retain copy 3 for follow up 11 - - •. - - 1 • •, , e 1 - 11 11 V 1 I V L Date , Department Record Title (From Records Retention Schedules) User / Sender location Box d Record Dates Month Year Month Year Detailed listing of tote box contents (optional) GAS TAX PROJECT: #86 EAST PERLINS STREET ' S.B.325 APPLICATION 1978-79 GAS TAX: SELECT STREET UPDATE GAS TAX: SELECT SYSTEM 2156 REPORT STATE 1967 STREET CONSTRUCTION FUTURE NEEDS STREET DEFICIENCY REPORTS GAS TAX IMPROVEMENTS 1955-56 DORA STREET, MILL STREET, CHURCH STREET, & CLAY STREET GAS TAX ALLOCATIONS: 1978-79 FISCAL YEAR GAS TAX ALLOCATIONS: 1977-78 FISCAL YEAR GAS TAX ALLOCATIONS: 1976-77 FISCAL YEAR GAS TAX ALLOCATIONS: 1975-76 FISCAL YEAR GAS TAX ALLOCATIONS: 1974-75 FISCAL YEAR GAS TAX: RELOCATION PLAN FOR THE MAIN STREET, MILL STREET TO TALMAGE ROAD , GAS TAX: RELOCATION PLAN FOR THE MAIN STREET EXTENSION PROJECT (FROM MILL STREET TO GOBBI STREET) GAS TAX: EXTENSION OF MAIN STREET, MILL STREET TO GOBBI STREET -AB 325 FUNDS GAS TAX: EXTENSION OF MAIN STREET TO MILL STREET TO 13OBBI STREET -AB SURVEYING --JOE GAS TAX PROJECT: #98 FORD STREET R/R CROSSING PROJECT RAILROAD CROSSING SIGNALS: CROSSIGN PROTECTION - PUC PERKINS STREET & R.R CROSSING RAILROAD CRISSING MAINTENANCE COSTS Instructions: 1. Please type or print legibly 2. Place copies 1 and 2 inside tote box on top of records 3. Retain copy 3 for follow up ItEC0R0S FItANSri.it II0TICE Date N n Lment User / Sender L()'CatIon Box Record Title (From Records Retention Schedules) Record Dates 4�K q Flonth Year Month 11 Year Fromf Detailed listing of to Le box contents (optional) BUDGET (1968 - 1969) BUDGET (1969 - 1970) BUDGET (1970 - 1971) BUDGET (1971 - 1972) BUDGET ('1972 - 1973) BUDGET (1973 - 1974) BUDGET (1974 - 1995) BUDGET (1975 - `f 976) BUDGET.(1976 - 1°77) BUDGET (1977 19 78) BUDGET (1978 - 1979) BUDGET (1979 - 1980) BUDGET (1980 - 1981) BUDGET (1981 - 1982) BUDGET (1982: 1983) BUDGET (1983 - 1988) MAINS MISCELLANEOUS 1988/89 UVSD BUDGET (1988 - 1989) Instructions: I. Please type or print legibly 2. I'loce ropies 1 and 2 inside tote box on top of records 3. Retain copy 3 for follow up NDS ICE Rn F f, IL User I. Sender R S Date Schedules) t_ s Retention Itecord T i t1 e Ueta�sL1 9 of 1.vI•e bux�(optional ) WSp MINUTES A6ENDA5 REPORTS FROM COUNTY MAINTENANCE REFERRALS MISCELLANEOUS MS REORGANIZATION COMMITTEE FISCAL REVIEW 1985) WEED ABATEMENT 11984) WEED ABATEMENT 1 }983) WEED ABATEMENT 1"1982) WEED ABATEMENT t X981) WEED ABATEMENT � .._ Record 'Dates Fr r i1'ly to box on top of records or Print l 'g VIcase typeall 2 insile to iastructtons' 2. I'I'I` cop i afollow up 3. Retain copy 3 for uox-� 4irca ti un Year `i car Ilont{r ¢tenth ', (first and fast) UsedSender NSFER NpTICE Ricic seanor RECpRpSTRA DBPadm o ks pate public W Records are? 3131106 Schedule) ital Public 0 or tion Retention Sched ods Cap enual ❑ Intornta Records Collision Rep Conf d Q{ftcial Record Ttile (from ds Traffic Accident ReP° Permanent? Traffic Counts, ect 13 or NO ImPtOvement prof Yes ear to consider destruction Datel`r of ON on 2006 of Tote gox Contents Please DO N petalled ustin9 nt Repods 1995 GRP LOg9 1991-1992 pccide RePods 1994, 1996 gg-10(79 Accident F Av MEN.00UK1, M53a,, ,f i ailrc GoWston Rep° ds 1995e its, & Maintenance 21 Traffic Collision Re1jO rojem CountslOperations South State Street ri 3 Tra{{Ic 3100 TTans p°ttatfon13120 e°x 3a 3 g Location Record Dates TO 1(396 FROM 1979 Schedule) ORecords Retention Imp•) period ( CL+10 (Gap• Retention nts, tePcds), GL+2 ttraflic G0u pt=5tf2 YE and Box number) will be returned to Y°U indicating the Location fete form, typed, s onVt iri al rlecords l°ne intOfmationcopy ickuP Instructions: d lot comp Tote Box box is rea 1 Please copies lnsi oeukiah.com notification 2, Place, 3 ,r au _cit RECORDS DESTRUCTION NOTICE FOR CITY OF UKIAH rn,, , 1 Date: March 7, 2007 Department: Finance Records Coordinator: Gail Petersen, City Clerk Current retention schedules show that the records listed are now ready for destruction. Instructions: 1. Review this listing. 2. Obtain Department Head's Signature. 3. Return this notice, signed, no later than to City Clerk. Thank you for your cooperation in keeping our records management system working smoothly and legally. Gail Petersen, City Clerk LOCATION BOX RECORD TITLE DATES RETENTION COMMENTS DATES 485 1138 REMIF — Liability Loss 11/30/82- None Given Goodrick Fxnerience Reports 4/30/84 C7... iiroc rinctnir inn De a`�He City Cl e t ,Atto ey Destroyed By 3 ate: _ 3 3 - w — v ` ate: � I Date: '�- d ate: Date: Reports: Destroy -City Clerk 2007 RECORDS DESTRUCTION NOTICE FOR CITY OF I IKIAH l ? ", -Date: February 2, 2007 Department: Finance Records Coordinator: Current retention scneaules snow that the records listed are now ready for destruction. Instructions: 1. Review this listing. 2. Obtain Department Head's Signature. 3. Return this notice, signed, no later than?/h` o%to City Clerk. Thank you for your cooperation in keeping our records management system working smoothly and legally. Gail Petersen, City Clerk LOCATION BOX RECORD TITLE DATES RETENTION DATES COMMENTS 65 1796 Warrants Paid 7/95-6/96 2001 Sechrest 525 1752 Warrants Paid 7195-6/96 2006 Sechrest 592 1807 Cash Receipt Stubs 4/97-5/97 1999 Jud Sianatures Authorizina Destruction Department He d City Cler et Destroyed By 14 Date a ` a Date: ,z �� date: �7 Reports: Destroy - City Clerk - 2006 RECORDS DESTRUCTION NOTICE FOR CITY OF UKIAH /t ` I! BOX RECORD TITLE Date: January 24, 2007 Department: Fire Records Coordinator: 119 — 1319 Gail Petersen, City Clerk Current retention schedules show that the records listed are now ready for destruction. Instructions: 1. Review this listing. 2. Obtain Department Head's Signature. �2 i 3. Return this notice, signed, no later than to City Clerk. Thank you for your cooperation in keeping our records management system working smoothly and legally. Gail Petersen, City Clerk LOCATION BOX RECORD TITLE DATES RETENTION DATES COMMENTS 119 — 1319 Insurance - State I.S.O rating 1982-1990 None McAfee 184 .-. 1736 Indiv. Personnel Data File 1.87-12/96 None McAfee 379 1281 Personnel Data Files Full -Time 1978-1990 None McAfee 465 —Aa7gli EMS pre -hospital care reports 2/95-9/95 None McAfee S Signatures Authorizing Destruction Departt Head City Clerk C, ttorn Destroy ByG Date: i -zq 7 Date: 7 J Date: Z fr ,4 �— D e: 1 o Reports: Destroy -City Clerk 2006 RECORDS DESTRUCTION NOTICE FOR CITY OF UKIAH Date: June 29, 2007 Department: Public Works Records Coordinator: DATES RETENTION COMMENTS DATES Linda Brown, Acting City Clerk Current retention schedules show that the records listed are now ready for destruction. Instructions: 1. Review this listing. 2. Obtain Department Head's Signature. 3. Return this notice, signed, to Acting City Clerk. Thank you for your cooperation in keeping our records management system working smoothly and legally. Linda Brown, Acting City Clerk LOCATION BOX RECORD TITLE DATES RETENTION COMMENTS DATES 134 1193 De t copy PAFs, chronological files 1988-1989 1991 317 — 790 Specifications 1981-1978 1988 353 773 Gas Tax Project Information 1959-1979 1989 508 — 1371 UUSD Budgets — copies 1968-1989 1991 759 — 3238 Traffic counts, reports, capital Improvement Project 1979-1996 2006 Signatures Autbbr ina Destruction De art ead Com. Ctwy - . Attor y ,estroy d By ate: Date:' 7.- j4 — Date: 7 — 7 13 ite: 7 7 Reports: Destroy - City Clerk - 2007 RECORDS DESTRUCTION NOTICE FOR CITY nF I IKIAH / ,. .,,. ' _\ Date: October 20, 2006 Department: Public Works r ecds Coordinator: FGailoorPetersen, Destro ed By Al City Clerk Current retention schedules snow that the records listed are now ready for destruction. Instructions: 1. Reviewthis listing. 2. Obtain Department Head's Signature. , 3. Return this notice, signed, no later than % to City Clerk. Thank you for your cooperation in keeping our records management system working smoothly and legally. C Gail Petersen, City Clerk v CL4 10 LOCATION BOX RECORD TITLE Traffic counts, reports, 759 ^ 3238 capital improvement Signatures Authoring Destruction DATES RETENTION DATES COMMENTS 1979-1996 1 2006 1 Seanor Deparn Pits d ' 1. City CI k C' ttorn , Destro ed By Al Date: Z 1 Date: ��7�07 Date: z d ate: Reports: Destroy - City Clerk - 2006 RECORDS DESTRUCTION NOTICE FOR CITY OF UKIAH Date: January 29, 2007 Department: Finance Records Coordinator: Gail Petersen, City Clerk Current retention schedules show that the records listed are now ready for destruction. Instructions: 1 Review this listing. 2 Obtain Department Head's Signature. 3 Return this notice, signed, no later than February 28, 2007 to the City Clerk. Thank you for your cooperation in keeping our records management system working smoothly and legally. Gail Petersen, City Clerk LOCATION BOX RECORD TITLE DATES RETENTION DATES COMMENTS 519 -" 3308 Billing records 1988-1993 1996 McLellan 529 - 1392 Time sheets 8/92-11/92 2000 DeKnoblou h 540 — 3313 Billing records 2/88-12/88 1991 McLellan 599 _. 3320 Booking fees 1994-1999 2004 Norris 608 r 3323 Bad debt write-offs 1987-1991 1999 McLellan 626 _ 3324 Billing records 2/00-2/02 2005 McLellan 633 _ 1853 Payroll timesheets 6/94-11/94 2002 Thomas 634 1854 Payroll timesheets 11/94-5/95 2003 Thomas 635 — 1855 Payroll timesheets 5/95-10/95 2003 Thomas 637 + 1857 Payroll timesheets 3/96-8/96 2004 Thomas 638 1858 Payroll timesheets 10/95-3/96 2003 Thomas 639 ^ 1859 Payroll validation 12/86-10/97 12001 Thomas 652 -' 3329 Billing records 1998-202 2005 McLellan 655 3320 Billing records 1/05-6/05 2003 McLellan 658 — 3332 Bad debt write-offs 1975-1995 2003 McLellan 659 -- 1879 Payroll timesheets 8/96-12/96 2004 Thomas 729 1999 Confidential payroll timesheets 5/98-11/98 2006 Thomas 734 -- 2004 Confidential payroll timesheets 11/97-6/98 2005 Thomas 755 r- 3340 1 Billing records 7/01-9/01 2005 McLellan 768 — 3341 Parking invoices 1988-1995 1999 Norris 816 -- 2292 Utility payment registers 3/96-12/96 None Elton 839 2315 Utility service tags routes 2141 6/95-6/97 2005 Erin 870.-, 3342 Cash receipts edit list 10/01-1/02 2005 Norris 875 --- 2351 Employee distribution reports 8/00-10/00 2006 Thomas 888 -- 236$ Health ins - terminated policies 1/94-12/00 2005 Thomas 889 — 2365 Payroll checks copies 8/99-2/00 2006 Thomas 892— 343 Billingrecords 1995-1999 12003 McLellan Sianatures Authorizina Destruction Department Head A City Clerk i / y - Destroyed by:6 p � l Date: Date: ��� 7 Date: J Date: D% Destroy (Finance) -City Clerk Feb 2007 RECORDS DESTRUCTION NOTICE FOR CITY OF HKIOH Current retention schedules show that the records listed are now ready for destruction. Instructions: 1. Review this listing. 2. Obtain Department Head's Signature. 3. Return this notice, signed, no later than /(�297to City Clerk. Thank you for your cooperation in keeping our records management system working smoothly and legally. Gail Petersen, City Clerk LOCATION I BOX I RECORD TITLE Sionatures Authorizing L%struction DATES I RETENTION I COMMENTS DATES Department Mead City Clerk ttorr ey Date: February 2, 2007 Department: Engineering Records Coordinator: Current retention schedules show that the records listed are now ready for destruction. Instructions: 1. Review this listing. 2. Obtain Department Head's Signature. 3. Return this notice, signed, no later than /(�297to City Clerk. Thank you for your cooperation in keeping our records management system working smoothly and legally. Gail Petersen, City Clerk LOCATION I BOX I RECORD TITLE Sionatures Authorizing L%struction DATES I RETENTION I COMMENTS DATES Department Mead City Clerk ttorr ey Destroyed By / Date: 167 Date: 0 7 Date: Reports: Destroy - City Clerk - 2006 RECORDS DESTRUCTION NOTICE FOR CITY OF HKInH Date: June 28, 2007 Department: Community Records Coordinator: Services Linda Brown, Acting City Clerk uurrent retennon schedules snow tnat the records listed are now ready for destruction. Instructions: 1. Review this listing. 2. Obtain Department Head's Signature. 3. Return this notice to Acting City Clerk. Thank you for your cooperation in keeping our records management system working smoothly and legally. Linda Brown, Acting City Clerk RETENTION DATES Golf Course Fees & Reports Sianatures Authorizina Destruction Department He rk i Aft ne Destroyed By Date: yq 10-1 Date: 7- -p 7 Date: 7--/- P7 Oate: (�7 Reports: Destroy - City Clerk - 2006 RECORDS DESTRUCTION NOTICE FOR CITY OF UKIAH ✓ l Current retention schedules show that the records listed are now ready for destruction. Instructions: 1. Review this listing. 2. Obtain Department Head's Signature. / ! w D 7 3. Return this notice, signed, no later than to City Clerk. Thank you for your cooperation in keeping our records management system working smoothly and legally. Gail Petersen, City Clerk LOCATION BOX RECORD TITLE DATES RETENTION COMMENTS DATES 396 -- 1282 Parking Citation Books 1000001- 7/90 None 110951 Sinnn#iirae Anthnri7inn rlastnintinn ep rtment Head city Cyt A orn Date: January 24, 2007 Department: Police Records Coordinator: Gail Petersen, City Clerk Current retention schedules show that the records listed are now ready for destruction. Instructions: 1. Review this listing. 2. Obtain Department Head's Signature. / ! w D 7 3. Return this notice, signed, no later than to City Clerk. Thank you for your cooperation in keeping our records management system working smoothly and legally. Gail Petersen, City Clerk LOCATION BOX RECORD TITLE DATES RETENTION COMMENTS DATES 396 -- 1282 Parking Citation Books 1000001- 7/90 None 110951 Sinnn#iirae Anthnri7inn rlastnintinn ep rtment Head city Cyt A orn Destroyed By Date: /c/0 7 Date: / ,2 1��/D 7 Date: Reports: Destroy -City Clerk 2006 at`r^nRns nFATRUCTION NOTICE FOR CITY OF UKIAH [EDe.ne 12, 2007 Department: Finance Records Coordinator: DATES RETENTION COMMENTS DATES Linda Brown, City Clerk Current retention schedules show that the records listed are now ready for destruction. Instructions: 1. Review this listing. 2. Obtain Department Head's Signature. 3. Return this notice, signed, to City Clerk. Thank you for your cooperation in keeping our records management system working smoothly and legally. Linda Brown, City Clerk LOC BOX RECORD TITLE DATES RETENTION COMMENTS DATES / 885 Payroll Records 1978 1979 '154 757 Departmental Reports 1966,77,79 1980 364 — 852 Payroll R cords 1/82-12/83 1984 245 — 858 Vac/Sick Reports & Ck Re isters 1/84-10/85 1988 Inman 467 — 1119 Vac/Sick Re orts 1/87-9/88 1989 Inman —,3�f n Dan-aoo aDO+,�� 1 10LUI oO �uu lwl 111 Department Head 'ty I rk /61V Attory Destroyed By b Date: 6 �a2�� Date:7- Date: 7 - e .- a ate- p Renorts: Destrov-City Clerk 2007 RECORDS DESTRUCTION NOTICE FOR CITY OF 11KIAH Date: June 28, 2007 Department: Personnel Records Coordinator: DATES RETENTION DATES Linda Brown, Acting City Clerk Current retention schedules show that the records listed are now ready for destruction. Instructions: 1. Review this listing. 2. Obtain Department Head's Signature. 3. Return this notice, signed, to Acting City Clerk. Thank you for your cooperation in keeping our records management system working smoothly and legally. Linda Brown, Acting City Clerk LOCATION BOX RECORD TITLE DATES RETENTION DATES COMMENTS 141 839 Closed position files 1983-1986 None Stamelos 277 1556 Confidential firefighter recruitment file & applications 5/93 2003 Revheim 279 1540 Confidential personnel recruitment files 1985-1993 2003 Revheim 299 1537 Personnel recruitment files 11/88-7/4 2004 Revheim 783 — 2259 Personnel files miscellaneous 1993-2001 None Harris 1118 2594 Misc. personnel files 1994-2001 None DeKnoblou h 1119 2595 Misc. personnel files 11/99-9/02 None DeKnoblou h 1120 2596 Misc. personnel files Insurance 1999-9/02 None DeKnoblou h 1123 2599 Retiree insurance coupons/Remif correspondence 1990-2003 None DeKnoblou h 132 573 Ceta S -W Terminated-Smart-Zirbes 1975-1979 None 208 -- 572 Ceta A -Smith, Rick None None 7� 74 ff nErru i4 5-iY,�3 l 4, < Sinnatures Authorizing Destruction Department Head -Gi lark ity Att ne Destroyed By it Date: e _ Date:- Date: -7 - 10— ° `) ate: 0q Reports: Destroy - City Clerk - 2007 b b RECORDS DESTRUCTION NOTICE FOR CITY OF UKIAH Date: January 29, 2007 Department: Finance Records Coordinator: Gail Petersen, City Clerk Current retention schedules show that the records listed are now ready for destruction. Instructions: 1 Review this listing. 2 Obtain Department Head's Signature. 3 Return this notice, signed, no later than February 28, 2007 to the City Clerk. Thank you for your cooperation in keeping our records management system working smoothly and legally. Gail Petersen, City Clerk LOCATION BOX RECORD TITLE DATES RETENTION DATES COMMENTS 3 — 1606 Labor Distribution Reports 12/94-12/95 1999 Thomas 13 1229 Warrants paid G -K 7/91-6/92 2001 DeKnoblou h 173 - 2987 Utility billing b -list 1/00-7/00 2006 McLellan 207 - 2115 Payroll timesheets 11/98-5/99 2006 Thomas 239 3293 Bankruptcy files 1985-1996 2003 McLellan 253 - 3298 Bad debt write-off 7/91-2/94 2002 McLellan 313 - 3300 Financial statements 4/00-8/00 2005 Norris 351 - 2175 Employee distribution reports 1/99-6/99 2005 Thomas 367 -- 2178 Employee distribution reports 12/99-2/00 2006 Thomas 374, 2179 Employee distribution reports 7/99-11/99 2005 Thomas 381 - 2185 Employee distribution reports 3/00-5/00 2006 Thomas 382 - 2184 Calculation totals 1/99-12/99 2002 Thomas 383 f' 2186 Employee distribution re orts 6/00-7/00 2006 Thomas 397 - 2196 Benefit distribution 1/99-12/99 2006 Thomas 409 2201 Payroll GL interface 1/99-9/99 2003 Thomas 410 - 3301 Emergency response billing 1992-1997 2002 Norris 413 - 2198 Labor distribution 1/99-12/99 2002 Thomas 415 2206 Vacation/sick leave reports 1/99-6/00 2001 Thomas 416 2205 Payroll interfaces/authorizations 10/99-6/00 2003 Thomas 445 1821 Billing register coies-dum /dui 7/95-1/96 2001 McLellan 455 1823 billing register coies-dum /dui 1/96-6/96 2005 McLellan 463 1928 Payroll records 12/95-10/86 2001 Thomas 488 3261 Prod/non productive report & Vac/Sick Leave Report 7/04-12/04 2005 MacFarland 493 3265 Billing and customer records 1/04-7/04 2006 McLellan 503 - 1597 Pa roll records 12/93-12/94 2001 Thomas 505 -- 1368 Bad debt write-offs S -Z 7/88-6/91 None Sechrest Siqnatures Authorizinq Destruction Department Head 1161 00 Date: City Clerk 4��Date: i n y 3`°/ a e: Destroyed by: Date: "l Destroy (Finance) -City Clerk Feb 2007 RECORDS DESTRUCTION NOTICE FOR CITY OF UKIAH [!ate: June 12, 2007 Department: Finance Records Coordinator: DATES RETENTION DATES Linda Brown, City Clerk Current retention schedules show that the records listed are now ready for destruction. Instructions: 1. Review this listing. 2. Obtain Department Head's Signature. 3. Return this notice, signed, to City Clerk. Thank you for your cooperation in keeping our records management system working smoothly and legally. Linda Brown, City Clerk LOC BOX RECORD TITLE DATES RETENTION DATES COMMENTS 839 - 2315 Utility Service Tags 6/95-6197 2005 Erin 870 - 3342 Cash Receipts Edit List 10/01-1/02 2005 Norris 875 - 2351 Employee Distribution Reports 8/00-10/00 2005 Thomas 889 - 2365 Payroll Checks Copies 8199-10/00 2005 Thomas 925 3345 Billing Records 1/02-12/02 2005 McLellan 930 3346 Cash Receipt Stubs 5/1/00 - 5/30/00 2005 McLellan 932 - 3347 Cash Receipt Stubs 2/1/00 - 2/28/00 2005 McLellan 935 - 3348 Cash Receipt Stubs 7/31/00 - 8/31/00 2005 McLellan 938 - 3351 Cash Receipts Edit List 2/02-5/02 2005 Norris 943 - 3355 Cash Receipts Stubs - Counter 3/00-4/00 2005 Fusco 944 - 2420 1 Billing Records 7/02-9/02 2005 Erin 946 - 2422 Billing Records 11/02 - 12/02 2005 Erin 947 - 2423 Billing Records 1/01 -1103 2005 980 - 3345 Bank Reconciliation/Statements 1977-1998 2005 McCann 102 - 1773 Bank Statements 5/95-6/96 2006 Glenn 267, 3203 Bank Statements 10/99-6/03 2006 McCann 278 ^ 3414 Various payroll reports 1/05-12/05 2006 MacFarland 397. 2196 Benefit Distribution 1/99-12/99 2006 Thomas 493 - 3265 Billing and Customer Records 1/9/04 - 7/29/04 2006 McLellan 554 -- 1676 Fiscal Agents Accounts 7/94-6/95 2006 Sh 21 794 - 2270 Confidential Billing Registers 1/01-4/01 2006 Norris 903 2379 Payroll timesheets 10/17/99-4/15/00 2006 Thomas 905 2381 Payroll Checks Copies 1/01 -6/01 2006 Thomas 917 — 239 Payroll Checks Copies 3/10/00 - 8/25/00 2006 Thomas Rinnatnres Aiithnri7inn Destruction Department Headt Jerk /G�i Atttor ey Destroyed By Date: �- - Date: � - p 7 Date: 7- 5 - o ate: Reports: Destroy -City Clerk 2007 7 RECORDS Date: May 30, 2007 r i irranf rafantinn Department: Finance show that the Instructions: 1. Review this listing. 2. Obtain Department Head's Signature. 3. Return this notice, signed, no later than FOR CITY OF U Records Coordinator: Linda Brown, Deputy City Clerk are now readv for destruction. to Deputy City Clerk. Thank you for your cooperation in keeping our records management system working smoothly and legally. Linda Brown, Deputy City Clerk LOCATION BOX RECORD TITLE DATES RETENTION DATES COMMENTS 234 — 2122 Copies of checks 1199-7/99 2006 Thomas 263 ^ 3201 Cash receipts edit list 4/04-6/04 2006 McCann 269 — 3205 Cash receipts edit list 4/03 - 8/03 2006 McCann 282 — 3207 Cash receipts edit list 12/03-3/04 2006 McCann 283 - 3208 Statistics reports 11/00 -12/01 1 2006 McCann 491 — 3263 Billing and customer records 4/4/05-5/5/05 2006 McCann 512 - 1917 Journal vouchers 7195-6/96 2006 Glenn 531 2035 Cash post UK 1/01-4/01 2006 Babcock 542 1765 Financial statements - interim 1/96-6/96 2006 Glenn 551 1767 Financial statements - interim 7/96-12/96 2006 Glenn 564 3051 Transactions listing 1103-12/03 2006 Norris 569 3054 Payroll Validation GL interface 7/03-12/03 2006 MacFarland 593 3058 Labor distribution GL interface 7/03 -12/03 2006 MacFarland 686 - 3105 Billing/customer recei is 8/02-5/03 2006 Babcock 690 3109 Billing records 7/01-6/03 2006 Babcock 693^ 3110 Billing records 11/98-6/03 2006 Babcock 698 3113 Billing records 8/99-7/03 2006 Babcock 704 - 3116 Labor distribution & GL interface 1/04-6/04 2006 MacFarland 772 — 3242 Miscellaneous files -1985-1992 2006 McCann 774 -" 3244 1 Billing and customer records 11/04-12/04 2006 McCann 788 - 2264 Confidential billing statements 7199-12/01 2006 Norris 789 2265 Confidential parking tickets 3101-12/01 2006 Norris 792 — 3156 Collection/billing records 10/01 - 6/04 2006 Babcock 795 3157 Collection/billing records 10/01 - 6/04 2006 Babcock o 798 3249 Billing and customer records 9104-10/04 2006 McLellan 800 r - 2276 Confidential parking tickets 1/01-6/01 2006 Norris 801 — 2277 Confidential landfill charge tags 11/00-9/01 2006 Norris 808 2284 Confidential business licenses 1101-12101 2006 Norris 939 Wing records 1999 -2003 2006 McLellan X40 _. 3353 Billingrecords _+111_0 10198 - 6103 2006 McLellan 1026 2502 Cash receipt stubs -counter - 2/01 2006 Babcock An+hnri,inn nmetntrfinn t erk Da e:.5 -j_ i Attor ey Date: S-31 o% Destroyed By late: 0 Department He Date:-5/'u/o PPr_nRnc nFSTRI ICTION NOTICF FOR CITY OF LIKIAH Date: June 11, 2007 Department: Finance Records Coordinator: DATES RETENTION DATES Linda Brown, City Clerk Current retention schedules show that the records listed are now ready for destruction. Instructions: 1. Review this listing. 2. Obtain Department Head's Signature. 3. Return this notice, signed, to City Clerk. Thank you for your cooperation in keeping our records management system working smoothly and legally. Linda Brown, City Clerk LOC BOX RECORD TITLE DATES RETENTION DATES COMMENTS 260 1093 GL Interface 6/85-7/87 1990 Marlene Date: I 1528 Billing Records 5-6/79 - 1980's 1991 540 _ 3313 Billing Records 2/88-12/88 1991 McLellan 497 _ 1156 Vac/Sick & Payroll Validation Reports 1/88-1989 1992 Inman 769 3240 Correspondence (Working Documentation 1990 1992 McCann -418- 1202 Misc. Billing 1990 1993 McLellan 987- 2463 Payroll Timesheets 5/86-12/86 1993 Inman 314 - 1290 P/R Validation 1990-6/91 1994 471 -1 1123 Labor/Benefit Dist Reports 1/87-12/88 1995 Inman 975 ^ 2451 Payroll Interface Re ort 1/92-9192 1995 Deknoblou h 519- 3308 Billing Records 1988-1993 1996 McLellan 970 - 2446 Vacation/Sick Leave Reports 7/94-12/95 1996 Thomas 971 ^ 2447 Labor Distribution Reports 6193-5/94 1996 Thomas 994 2469 Employee Distribution Reports/Labor Distribution 5/90-6/91 1996 Inman 329- 1578 Labor/Benefit Dist Reports 4/12/92-12/3/94 1997 Thomas 969, 2445 Payroll Validation 4/93-6/94 1997 Thomas 992- 2468 Employee Distribution Reports 6/91-4/92 1997 Inman 112 ^ 1619 Closed PO's 1993 1998 113- 1741 Cash receipt stubs 2/96-3/96 1998 Jud 346 - 1695 Airport Files 7/1/93 -6/95 joa3 q Sechrest 972 .. 2448 Employee Distribution Reports 6/93-10/93 1998 Thomas 58 1622 Financial Records WO.IiraN I 10/93-6/94 1999 Sechrest 87 1828 Utility Reports 11/89-6/96 1999 Tammie 344 " 1621 Financial Statements 5/93 - 11/93 1999Glenn ::::#DaKaoWough)* 529 - 1392 Time Sheets 8/16/92-11/21/92 1 999 vt naua..a r Department Head I Atto;rr y _Destroyed By Date: I Date: — Date: h - g - ate: Reports: Destroy -City Clerk 2007 RECORDS DESTRUCTION NOTICE FnR r:ITV M: iIkleu Date: June 12, 2007 Department: Finance Records Coordinator: DATES RETENTION DATES Linda Brown, City Clerk k.uwiern iecenuon scneauies snow rnai [ne recoras nstea are now reaay ror aestruction. Instructions: 1. Review this listing. 2. Obtain Department Head's Signature. 3. Return this notice, signed, to City Clerk. Thank you for your cooperation in keeping our records management system working smoothly and legally. Linda Brown, City Clerk LOC BOX RECORD TITLE DATES RETENTION DATES COMMENTS 608 - 3323 Bad Debt Write-offs 1987-1991 1999 McLellan 768 - 3341 Parking Invoices 1988-1995 1999 Norris 973 - 2449 Employee Distribution Reports 11/93-4/94 1999 DeKnoblou h 974 - 2450 Employee Distribution Reports 4194-12/94 1999 Thomas 23 - 1793 Cash Receipt Stubs 8/96-9/96 2000 Jud 32 " 1246 Warrants Paid 54 7/1/87-6/30/90 2000 Accts Payable 40 1204 Warrants Paid A/C - Ch 7/1/87-6/30/90 2000 446W.46 R 73 - 1792 Cash Receipt Stubs 9/96-10/96 2000 Jud 81 - 1728 Landfill Charges 7/94-6/95 2000 McLellan 105 -- 1255 Warrants Paid Ci -Fa 7/1/89-6/30/90 2000 i Theme 639 - 1859 Payroll Validation 12/86 - 10/97 2000 Thomas 978 _ 2454 Payroll Records - Benefit Distribution. 7/93-10/93 2000 Thomas 981 - 2457 Labor Distribution Reports 2/97-2/98 2000 Thomas 990 2466 Employe Distribution Reports 12194-9/95 2000 Thomas 13 - 1229 Warrants Paid G -K 7/30/91-6/30/92 2001 QqKMnh1Q,,Q 48 - 1801 Warrants Paid V-2 7/1/95 - 6/30/96 900f l017Sechrest 54 - 1795 Warrants Paid BO -C not Misc C's 7/1/95 - 6/30/96 01 Sechrest 57 1797 Warrants Paid 7/1/95 - 6/30/96 2 1 Sechrest 66 1800 Warrants Paid 7/1/95 - 6/30/96 ?A 1 X00 Sechrest 103 1740 Warrants Paid Misc C's -Ford Street 7/1/95 - 6/30/96 200 0-7 Sechrest 415 2206 Vacation/Sick Leave Reports 1/99 6/00 2001 Thomas 445 — 1821 Billing Register Copies - Dump/Dui 7/95-1/96 2001 McLellan 463 - 1928 Pa roll Records 12/17/95-10/19/96 2001 Thomas 633 - 1853 Pa roll Timesheets 1 6/94-11/94 2001 1 Thomas Siqnatures Authoriiinq Destru ion Department Head i ey Destroyed By S7rk �Atto e-w�. Date: AL1 Date: Reports: Destroy -City Clerk 2007 7 e5+ RECORDS DESTRUCTION NOTICE FOR CITY OF UKIAH Date: June 12, 2007 Department: Finance Records Coordinator: Linda Brown, City Clerk Current retention schedules show that the records listed are now ready for destruction. Instructions: 1. Review this listing. 2. Obtain Department Head's Signature. 3. Return this notice, signed, to City Clerk. Thank you for your cooperation in keeping our records management system working smoothly and legally. Linda Brown, City Clerk LOC BOX RECORD TITLE DATES RETENTION DATES COMMENTS 658 3332 Bad Debt Write-offs 1975-1995 2003 McLellan 659 1879 Payroll Timesheets 8/96-12/96 2003 Thomas w4payf�n &2+9F 892 3343 Billing Records 1995-1999 2003 McLellan 108 — 1938 Warrants Registers 7/98-1/99 2004 Sechrest 110 — 1774 Financial Statements -Interim 1/93-6/93 2004 Glenn 119 — 3406 Health Insurance Payments 1998-1999 2004 MacFarland 351 — 2175 Employee Distribution Reports 1/99-6/99 2004 Thomas 374 — 2179 Employee Distribution Reports 7/99-11199 2004 Thomas 599 — 3320 Booking Fees 1994-1999 2004 Norris 734 ^ 2004 Confidential Payroll Timesheets 11/30/97-6/13/98 2004 Thomas 313 — 3300 Financial Statements 4/00-8/00 2005 Norris -328 — 1575 Warrants Paid 7/93-6/94 2005 Sechrest 330— 1561 Warrants Paid 7/93-6/94 2005 Sechrest 332 _. 1566 Warrants Paid 7/93-6/94 2005 Sechrest 367— 2178 Employee Distribution Reports 12/99-2/00 2005 Thomas 381 — 2185 Employee Distribution Reports 3/00-5/00 2005 Thomas 383— 2186 Employee Distribution Reports 6/00-7/00 2005 Thomas 455— 1823 Confidential Billing Register 1/96-6/96. 2005 McLellan 488 — 3261 Production/Non Productive Report 1993— 2004 2005 MacFarland 626 — 3324 Billinq Records 2/00-2002 2005 McLellan 652 — 3329 Billing Records 1998— 2002 2005 McLellan 672 — 3334 Bank Reconciliations/Statements 11/98-9/99 2005 McCann 729" 1999 Confidential Payroll timesheets 5/31/98-11/20/98 2005 Thomas 755 3340 Billing Records 7/01-9/01 2005 McLellan Signatures Authorizing Destruction Department Head ty Cl rk i ne Destroyed By ! ,A�ttto rr �f ` Date: �p a Date: 7- - 7 Date: "2 — 5- - a`7 ate: Reports: Destroy -City Clerk 2007 RECORDS DESTRUCTION NOTICE FOR CITY OF UKIAH Date: June 12, 2007 Department: Finance Records Coordinator: Linda Brown, City Clerk '^i irrant ratPntion cchPd jIt s show that the records listed are now readv for destruction. Instructions: 1. Review this listing. 2. Obtain Department Head's Signature. 3. Return this notice, signed, to City Clerk. Thank you for your cooperation in keeping our records management system working smoothly and legally. Linda Brown, City Clerk LOC BOX RECORD TITLE DATES RETENTION DATES COMMENTS 773 3243 Bank Reconciliation/Statements 1983-1993 2001 Elton 30 1354 Warrants Paid 7/91-6/92 2002 C fY 70 - 1791 Utility Pmt Stubs 4/96-5/96 2002 McLellan 85 - 1355 Warrants Paid L -O 7/91-6/92 2002 Thomas 253 - 3298 Bad Debt Write-off 7/91-6/92 2002 McLellan 382 - 1 2184 Calculation Totals 1/99-12/99 2002 Thomas 409 - 2201 Payroll Interfaces/Authorizations... 1/99-9/99 2002 Thomas 410 _ 3301 Emergency Response Billing 1991-1997 2002 Norris 413, 2198 Labor Distribution 1/99-12/99 2002 Thomas 634 - 1854 Payroll Timesheets 11/94-5195 2002 Thomas 635- 1855 Payroll Timesheets 5/95-10/95 2002 Thomas 56 - 519 Subsidiary Ledger 7/79-12/79 2003 93 -. 1986 Warrant Registers 7/93-6/98 2003 Sechrest 239 -. 3293 Bankruptcy Files 1985-1996 2003 McLellan ,320- 1490 Demand Payments - Paid 7192-6/93 2003 f 324 - 1489 Demand Payments - Paid 7/92-6193 2003 �t 362 - 1485 Demand Payments - Paid 7/92-6/93 2003 0 416 - 2205 Payroll Interfaces/Authorizations 10/99-6/00 2003 Thomas 637 ^ 1857 Payroll Timesheets 3/96-8/96 2003 Thomas 638 1858 Pa roll Timesheets 10/95-3196 2003 Thomas 655 - 3330 1 Billing Records 1 1/05-6/05 2003 McLellan c+:... ..4A.lL.. rlcc4n �rfinn Reports: Destroy -City Clerk 2007 De artm nt Hea Cl rk tAttor ey Destroyed By Date: a \�� Da - — o7 Date: — S - o ate: Reports: Destroy -City Clerk 2007 RECORDS DESTRUCTION NOTICE FOR CITY OF UKIAH Date: January 29, 2007 Department: Finance Records Coordinator: Gail Petersen, City Clerk Current retention schedules show that the records listed are now ready for destruction. Instructions: 1 Review this listing. 2 Obtain Department Head's Signature. 3 Return this notice, signed, no later than February 28, 2007 to the City Clerk. Thank you for your cooperation in keeping our records management system working smoothly and legally. Gail Petersen, City Clerk LOCATION BOX RECORD TITLE DATES RETENTION DATES COMMENTS 897 2373 Payroll records 1/01-12/01 2003 Thomas 899 - 2375 Payroll records 11/01-12/01 2006 Thomas 900 2376 Payroll records 1/00-12/00 2006 Thomas 901 — 2377 Payroll records 1/01-6/01 2004 Thomas 902 - 2378 Payroll records 7/01-12/01 2004 Thomas 903 — 2379 Payroll timesheets 10/99-4/00 2006 Thomas 904 — 2380 Payroll records 1/00-12/00 2003 Thomas 905 — 2381 Payroll checks copies 1/01-6/01 2006 Thomas 907 — 2383 Payroll records 1/01-9/01 2004 Thomas 908 2384 Payroll records 1/01-12/01 2002 Thomas 910 2386 Payroll records 1/01-4/01 2006 Thomas 915 - 2391 Payroll records 8/01-10/01 2006 Thomas 917 2932 Payroll checks copies 3/00-8/00 2006 Thomas 919 - - 2395 Payroll records 91,98-99 2002 Thomas 920 2396 Payroll records 5/01-7/01 2006 Thomas 923 — 2399 Payroll records 7/00-12/00 2003 924 2400 Payroll records 1/01-12/01 2004 925 3345 Billing records 1/02-12/02 2005 McLellan 930 -- 3346 Cash receipt stubs 5/00-5/00 2005 McLellan 932 ^ 3347 Cash receipt stubs 2/00-2/00 2005 McLellan 935 — 3348 Cash receipt stubs 7/00-8/00 2005 McLellan 938 — 3351 Cash receipts edit list 2/02-5/02 2005 Norris 944 2420 Billing records 7/02-9/02 2005 Erin 946 — 2422 Billing records 11/02-12/02 2005 947 — 2423 Billing records 1/03-1/03 2005 968 — 2444 Pa roll records/EDD reports 1/94-12/00 2005 Thomas 969 — 2445 Payroll Validation 4/93-6/94 1999 Thomas Signatures Authorizina Destruction Departmen ead City Clerk�J ty t ey Destroyed by: e % I di 1 �� Date: Date: i Date: Jd Destroy (Finance) -City Clerk Feb 2007 RECORDS DESTRUCTION NOTICE FOR CITY OF UKIAH Date: May 30, 2007 Department: Finance Records Coordinator: DATES RETENTION DATES COMMENTS Linda Brown, Deputy City Clerk Current retention schedules show that the records listed are now ready for destruction. Instructions: 1. Review this listing. 2. Obtain Department Head's Signature. 3. Return this notice, signed, no later than to Deputy City Clerk. Thank you for your cooperation in keeping our records management system working smoothly and legally. Linda Brown, Deputy City Clerk LOCATION BOX RECORD TITLE DATES RETENTION DATES COMMENTS 1027 2503 Cash receipts stubs — counter 2006 Babcock 1028 — 2504 Cash receipts stubs — counter 2006 Babcock 1029 2505 Cash receipts stubs — counter 2006 Babcock 1030 2506 Cash receipts stubs — counter 2006 Babcock 1077 2553 Con paid parking citations 2006 Norris 1092 — 2568 Con cash receipts reg 2006 Babcock 1093 2569 Con cash receipts reg 2006 Babcock 1107 ^ 2583 Parking citations 2006 Norris 1109 ^ 2585 Parking citations 2006 Norris 1117 — 2593 Transaction lists 2006 Norris 1124 2600 GL interface/vac-sick leave 2006 MacFarland 1185 —» 2661 Fed & State taxes 2006 Sechrest 1206 — 1576 Misc A/R billing 2006 Norris 1207 -- 1577 Misc A/R billing 2006 Norris 1208 — 1573 Misc A/R billing 2006 Norris Cinnnturne Anthnri7inn npctnirtinn Department Head tty ttor y Destroyed By Date: ���' Date: S-3/ �' 7 Date: S- t- a ate: IO Reports: Destroy — Deputy City Clerk - 2007 1W RECORDS DESTRUCTION NOTICE FOR CITY OF UKIAH rd_ �, t, Date: March 7, 2007 TDepartment: Finance Records Coordinator: Gail Petersen, City Clerk Current retention schedules show that the records listed are now ready for destruction. Instructions: 1. Review this listing. 2. Obtain Department Head's Signature. 3. Return this notice, signed, no later than to City Clerk. Thank you for your cooperation in keeping our records management system working smoothly and legally. Gail Petersen, City Clerk LOCATION BOX RECORD TITLE DATES RETENTION COMMENTS DATES 485 1138 REMIF — Liability Loss 11/30/82- None Given Goodrick De a�He City ClAlto ey Destroyed By 7 Date: 3 "7 d % at'D e "13 Date: — 67 ate: let �(}7 Reports: Destroy -City Clerk 2007 RECORDS DESTRUCTION NOTICE FOR CITY OF UKIAH 1 "'4' " t Date: February 2, 2007 Department: Finance Records Coordinator: Current retention schedules show that the records listed are now ready for destruction. Instructions: 1. Review this listing. 2. Obtain Department Head's Signature. 3. Return this notice, signed, no later than a /7`(o7to City Clerk. Thank you for your cooperation in keeping our records management system working smoothly and legally. Gail Petersen, City Clerk LOCATION BOX RECORD TITLE DATES RETENTION DATES COMMENTS 65 1796 Warrants Paid 7/95-6/96 2001 Sechrest 525 1752 Warrants Paid 7/95-6/96 2006 Sechrest 592 1807 Cash Receipt Stubs 4/97-5/97 1999 Jud SirnnaturPs Authnri7ina Destruction Department He d City Clerr 4ci A or Dyed By Date 2 z - d 7 Date: d. 4 ZAZ. Date: �7/D bate: 0) Reports: Destroy - City Clerk - 2006 RECORDS DESTRUCTION NOTICE FOR CITY OF UKIAH fi If BOX RECORD TITLE Date: January 24, 2007 Department: Fire Records Coordinator: 119 --' 1319 Gail Petersen, City Clerk Current retention schedules show that the records listed are now ready for destruction. Instructions: 1. Review this listing. 2. Obtain Department Head's Signature. -2 ��, D 7 3. Return this notice, signed, no later than to city Clerk. Thank you for your cooperation in keeping our records management system working smoothly and legally. Gail Petersen, City Clerk LOCATION BOX RECORD TITLE DATES RETENTION DATES COMMENTS 119 --' 1319 Insurance – State I.S.O rating 1982-1990 None McAfee 184 � 1736 Indiv. Personnel Data File 1.87-12/96 None McAfee 379 — 1281 Personnel Data Files Full -Time 1978-1990 None McAfee 465 3�796 EMS pre -hospital care reports 2/95-9/95 None McAfee S Cin +i,rce Aii+hnri7inn nactnirtinn Departs Head City Clerk C' ttorn Destroy" By Date: I -Z4 U7 Date: 2yDate: IDe q07 Reports: Destroy -City Clerk 2006 Date: June 29, 2007 Department: Public Works Records Coordinator: DATES RETENTION COMMENTS DATES Linda Brown, Acting City Clerk Current retention schedules show that the records listed are now ready for destruction. Instructions: 1. Review this listing. 2. Obtain Department Head's Signature. 3. Return this notice, signed, to Acting City Clerk. Thank you for your cooperation in keeping our records management system working smoothly and legally. Linda Brown, Acting City Clerk LOCATION BOX RECORD TITLE DATES RETENTION COMMENTS DATES 134 - 1193 Dept copy PAFs, chronological files 1988-1989 1991 317 - 790 Specifications 1981 -1978 1988 353 - 773 Gas Tax Project Information 1959-1979 1989 508 - 1371 UUSD Budgets - copies 1968-1989 1991 759 - 3238 Traffic counts, reports, capital Improvement Project 1979-1996 2006 cinnnfitree AntFshEMnn rlastrnetinn Reports: Destroy - City Clerk - 2007 De art ead .` C'. (GJ`�`►7�-\�^4ttor y estroyad By ate:Date: ' _ - jr — Date: — %� O / te: Reports: Destroy - City Clerk - 2007 RECORDS DESTRUCTION NOTICF FCIR rITV nF t tKreW /- ' .\ ; [Date: October 20, 2006 Department: Public Works Records Coordinator: Gail Petersen, City Clerk %..w rent retention scneaures snow tnat the records listed are now ready Tor destruction. Instructions: 1. Review this listing. 2. Obtain Department Head's Signature. 3. Return this notice, signed, no later than % - ` to City Clerk. Thank you for your cooperation in keeping our records management system working smoothly and legally. Gail Petersen, City Clerk �� CL4 I LOCATION I BOX 759 1 3238 RECORD TITLE Traffic counts, reports, capital improvement Sianatures Authorieina Destruction DATES RETENTION COMMENTS DATES 1979-1996 1 2006 1 Seanor Depa t d City Cl k Cftornf Destroyed By AL Date: Z Date::V71L07 Date: z 7 ate: Ip1 Reports: Destroy - City Clerk - 2006 ITEM NO: 7m MEETING DATE: July 18, 2007 AGENDA SUMMARY REPORT SUBJECT: REPORT REGARDING PURCHASE OF REPLACEMENT EMERGENCY GENERATOR FOR FRONT LINE FIRE ENGINE FROM HARRISON HYDRAULIC GENERATORS FOR THE AMOUNT OF $6,461.09 SUMMARY: Pursuant to the requirements of Section 1522 of the Municipal Code, this report is being submitted to the City Council to advise of the purchase of a replacement 6 KV generator for Engine 6580. The item was purchased from Harrison Hydraulic Generators for the amount of $6,461.09 in Fiscal Year 2006-07 using available funds from the Department's equipment maintenance and small tools accounts. The generator is mounted on the fire engine and used for lighting and operation of electric power tools at emergency incidents. The replacement was made necessary by a bearing failure in the existing 10 KV generator which ultimately resulted in the short circuit of both windings and the necessary rebuild or replacement of the generator. A rebuild and/or replacement price was sought from the original manufacturer and replacement costs were sought from other vendors resulting in the purchase of a smaller (more appropriately sized) generator from Harrison Hydraulic Generator. RECOMMENDED ACTION: Receive report regarding the acquisition of a replacement emergency generator from Harrison Hydraulic Generators for the amount of $6,461.09. ALTERNATIVE COUNCIL OPTIONS: N/A FUNDING: Amount From Acct. No. $2,071.47 100.2101.303.001 $1,530.30 100.2101.303.002 $1,466.00 100.2101.303.003 $1,393.32 100.2101.440.000 Citizens Advised: N/A Requested by: N/A Prepared by: Tony Clarabut, Fire Chief Coordinated with: Candace Horsley, City Manager and Mary Horger, Purchasing Supervisor Approved: Candace Horsley, City Manager ITEM NO. 7n DATE: July 18, 2007 AGENDA SUMMARY REPORT SUBJECT: REPORT OF THE EXPENDITURE OF FUNDS IN THE AMOUNT OF $45,451.23 FOR REPAIR OF THE CNG STREET SWEEPER SUMMARY: This report is being submitted to the City Council for the purpose of reporting the expenditure of funds for repair of the Schwarze A7000 CNG street sweeper, City vehicle number 2532. This street sweeper caught fire at approximately 1:30 PM on January 24, 2007 as the sweeper operator was entering the City Corporation Yard. Staff worked with the City's insurance provider and obtained full coverage for repair of the damaged street sweeper. The street sweeper was repaired by Municipal Maintenance Equipment (MME) and was returned to the City Street Maintenance Division on July 10, 2007. The Purchasing Department issued a purchase order to MME for repair of the street sweeper. The total cost of $45,451.23 for repair of the street sweeper has been fully offset by funds in the amount of $45,451.23 which have already been received from the City's insurance provider and deposited in the appropriate City account. RECOMMENDED ACTION: Receive and file report regarding the expenditure of funds for repair of the Schwarze A7000 CNG street sweeper in the amount of $45,451.23. ALTERNATIVE COUNCIL POLICY OPTIONS: N/A. Citizen Advised: N / A Requested by: Tim Eriksen, Director of Public Works / City Engineer Prepared by: Rick Seanor, Deputy Director of Public Works Coordinated with: Candace Horsley, City Manager Attachments: 1. invoice from MME APPROVED: Candace Horsley, City nager FJs: A Sveel9weape R"ir a« JUL-IU-CUUMUCJ IU:31 PI.I'L C. ]KLKHI'IEll IU Attachmen+#,F ` •may INVOICE Pap 1 L�I11Y1�lYlE�$ � satisfaction INVOICE Pii3MBEI _ INVOICE DATE: 000398&M"Castorner er is Our Gaal" 07/10/2007 2350 Hmvwd ft= Sacrai'nanta, CA 95815 SALESPIMSON: 1vIP Voice: (91(392`-1101 F= (916) 91034 CUSTOMER NO: 01-CTTACIA44 Hrmmlh office: 1061 M Shepard eemer, Uait a JOB NUPASM' 85740 A'imbcim. a s2206 Va1ce: (7141 69=•'-87i Fos (7141692-xe7a (71 TERMS: Net 30 Days Ship Ta: CITY OF UKIAH CITY OF UKQAH ATM : ACCOUNTS PAYABLE 2360 HARVARD STREET 300 SEMINARY AVE UKIAH, CA 95482 SACAhM= CA 95815 .O. NUMBER 037701 IESCRIPTION UIM UNITS LtHaRAW TC SCHWARZE A7000 SER# 05-A7CNG-0231, M1I.EAQF - 5347 REPAIR AS PER ATTACHED ESTIMATE FROM FIREMANS FUND. :LAIM 0 005.07-369131001 IIIc 0.00 0.00 NT l, 1.5%monthly chaise will be assessed an all past due amounts. rite - Customer Original Ycllow-Customer Copy Pink - M&IR Garden - MME File HILL AMOUNT 45,451.23 TA,XQM AMOUNT: 0.00 NON-TAXABLE AMOUNT. 45,451.23 PLUS SALES TAY 0.00 INVOICE TOTAL- 45,451.23 JUL-10-2001(TUE) 10.38 M.M.L. SHLHHMLNIU (YHA)91b Sec! IUJ4 7m4d 4,w not ow~wdt bx6da Nn0tiaatrtd4N maryemtmu npebprmrur. 7htr app!!ea<;v.aWwt file M&1 m Mwwowmnar ffif NMJ*VA ar or:atge da�.Ylwt Sur Smq Qty tabor T)w Lubar Dotr*tl. 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F.uujruuj ITEM NO: 10a MEETING DATE: July 18. 2007 AGENDA SUMMARY REPORT SUBJECT: DISCUSSION AND POSSIBLE INTRODUCTION OF ORDINANCE AMENDING MARIJUANA CULTIVATION ORDINANCE SUMMARY: The City Council has asked for a description of possible amendments to the Ukiah City Code regulating marijuana cultivation in the City which would establish an administrative procedure for abating violations of the code and impose a civil penalty for violating an order to abate the violation. A draft ordinance amending Ukiah City Code Section 9254 is attached as Attachment 1. This agenda item would allow the City Council to introduce the ordinance at its July 18 meeting, if it approves of the proposed amendments and wants to attempt to implement them during this marijuana growing season. In summary, the amendments add an abatement procedure which consists of a notice of violation from the Code Enforcement Officer. The amendments detail the contents of the notice. The property owner or occupant of the property who is cultivating marijuana in violation of the ordinance has three business days to appeal the notice. A hearing must be held on not less than 5 days notice to the property owner and occupant. There could be as much as a 10 day delay, if the property or occupant cannot be served by any means other than posting on the property and newspaper publication. Continued on page 2 RECOMMENDED ACTION: Discuss proposed amendments to marijuana cultivation and, if the Council approves of the amendments, pass a motion to introduce the ordinance by title only and, then, a motion to introduce the ordinance ALTERNATIVE COUNCIL POLICY OPTIONS: Request revisions to the proposed amendments or decline to amend the marijuana cultivation ordinance. Citizens Advised: N/A Requested by: City Council Prepared by: David J. Rapport, City Attorney Coordinated with: Candace Horsley, City Manager Attachments: Attachment 1- Ordinance Amending UCC §9254 Approved: Candace Horsley, City Manag Agenda Summary Report Page 2 June 20, 2007, City Council meeting The hearing is held before the City Manager or a hearing officer designated by the City Manager to hear these appeals. The order to abate the nuisance becomes final, if timely and adequate notice of appeal is not filed with the City Clerk, or immediately after the hearing officer makes a decision on the appeal. A civil penalty of up to $500 per day can be imposed, from the date specified in the notice by which the violation must be abated, until the violation is abated. The amount of the daily penalty is determined by the Enforcement Official initially and may be modified by the hearing officer, if the order is appealed. The ordinance specifies non-exclusive criteria for determining the amount of the daily penalty up to the $500 maximum. The abatement order and civil penalty can be enforced by an inspection and nuisance abatement warrant issued by the Superior Court. The specified remedies are declared non-exclusive and alternative. The City is not required to use the abatement procedure. It can seek other civil remedies or prosecute the violation as a misdemeanor or use a combination of remedies. The City Council could introduce the ordinance at its meeting on July 18 and adopt it at a regular or adjourned regular meeting which is held not less than 5 days later. It would become effective 30 days after it is adopted. ATTACHMENT ORDINANCE NO. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF UKIAH AMENDING SECTION 9254, ENTITLED: "MARIJUANA CULTIVATION," OF THE UKIAH CITY CODE The City Council of the City of Ukiah hereby ordains as follows: SECTION ONE. Section 9254 of the Ukiah City Code is hereby amended to read as follows. §9254: MARIJUANA CULTIVATION: Section 1. Definitions. As used herein the following definitions shall apply: 1. "Cultivation" means the planting, growing, harvesting, drying, or processing of marijuana plants or any part thereof. 2. "Fully enclosed and secure structure" means a space within a building, greenhouse or other structure which has a complete roof enclosure supported by connecting walls extending from the ground to the roof, which is secure against unauthorized entry, and which is accessible only through one or more lockable doors. 3. "Immature marijuana plant" means a marijuana plant, whether male or female, that has not yet flowered and which does not yet have buds that are readily observed by unaided visual examination. 4. "Indoors' means within a fully enclosed and secure structure. 5. "Mature marijuana plant" means a marijuana plant, whether male or female, that has flowered and which has buds that are readily observed by unaided visual examination. 6. "Outdoor' means any location within the City of Ukiah that is not within a "fully enclosed and secure structure. 7. "Parcel" means property assigned a separate parcel number by the Mendocino County Assessor. ORDINANCE NO. 1 ATTACHMENT 8. "Primary caregiver" means a "primary caregiver" as defined in Health and Safety Code Section 11362.7(d). 9. "Qualified patient' means a "qualified patient' as defined in Health and Safety Code Section 11362.7(f). Section 2. Cultivation of Marijuana. A. Outdoor cultivation: It is hereby declared to be unlawful and a public nuisance for any person owning, leasing, occupying, or having charge or possession of any premises within any zoning district in the City of Ukiah to cause or allow such premises to be used for the outdoor cultivation of marijuana plants. B. Indoor cultivation in residential zoning districts: It is hereby declared to be unlawful and a public nuisance for any person owning, leasing, occupying, or having charge or possession of any Parcel within any residential zoning district (R-1, R-2, R-3 and CN districts) in the City of Ukiah to cause or allow such Parcel to be used for the cultivation of more than twelve mature and twenty-four immature marijuana plants within a fully enclosed and secure structure on the Parcel. C. Indoor cultivation of marijuana restricted to Qualified Patients and Primary Care Givers: It is hereby declared to be unlawful and a public nuisance for any person owning, leasing, occupying, or having charge or possession of any Parcel within the City of Ukiah to cause or allow such premises to be used for the cultivation of marijuana, unless the person is a Qualified Patient or Primary Care Giver. D. Public nuisance prohibited: It is hereby declared to be unlawful and a public nuisance for any person owning, leasing, occupying, or having charge or possession of any Parcel within the City of Ukiah to create a public nuisance in the course of cultivating marijuana plants or any part thereof in any location, indoor or outdoor. A public nuisance may be deemed to exist, if such activity produces (1) odors which are disturbing to people of normal sensitivity residing or present on adjacent or nearby property or areas open to the public, (2) repeated responses to the Parcel from law enforcement officers, (3) a repeated disruption to the free passage of persons or vehicles in the neighborhood, (4) excessive noise which is disturbing to people of normal sensitivity on adjacent or nearby property or areas open to the public, or (5) any other impacts on the neighborhood which are disruptive of normal activity in the area. Section 3. Enforcement. A. The violation of this ordinance is hereby declared to be a public nuisance. B. A violation of the ordinance may be abated by the City Attorney by the prosecution of a civil action for injunctive relief and by the summary abatement procedure set forth in subsection C below. ORDINANCE NO. 2 ATTACHMENT C. Summary abatement procedure. 1. The Code Enforcement Officer and the Director of Planning, or his or her designee (hereafter, the "Enforcement Official'), are hereby authorized to order the abatement of any violation of this Section 9254 by issuing a notice to abate. The notice shall: a. Describe the location of and the specific conditions which represent a violation of the Section and the actions required to abate the violation. b. Describe the evidence relied upon to determine that a violation exists, provided that the Enforcement Official may withhold the identity of a witness to protect the witness from injury or harassment, if such action is reasonable under the circumstances. c. State the date and time by which the required abatement actions must be completed d. State that to avoid the civil penalty provided in subsection C.1.h below, and further enforcement action, the Enforcement Official must receive consent to inspect the premises where the violation exists to verify that the violation has been abated by the established deadline. e. State that the owner or occupant of the property where the violation is located has a right to appeal the notice by filing a written notice of appeal with the City Clerk by no later than three business days from the service of the notice. The notice of appeal must include an address, telephone number, fax number, if available, and email address, if available. The City may rely on any of these for service or notice purposes. If an adequate written appeal is timely filed, the owner or occupant will be entitled to a hearing as provided in subsection C.3 below. f. State that the order to abate the violation becomes final if a timely appeal is not filed or upon the issuance of a written decision after the appeal hearing is conducted in accordance with subsection C.3 below. g. State that a final order of abatement may be enforced by application to the Superior Court for an inspection and/or abatement warrant or other court order. h. State that a final order to abate the nuisance will subject the property owner and the occupant to a civil penalty not to exceed $500 for each day that the violation continues after the initial notice of violation was served on the property owner and occupant. The penalty may be recovered through an ordinary civil action, or in connection with an application for an inspection or nuisance abatement warrant. L State that in any administrative or court proceeding to enforce the ORDINANCE NO. 3 ATTACHMENT abatement order the prevailing party is entitled to recover a reasonable attorneys fee from the other party or parties to the action, if the City elects, at the initiation of an individual action or proceeding, to seek recovery of its own attorneys' fees. In no action, administrative proceeding, or special proceeding shall an award of attorneys' fees to a prevailing party exceed the amount of reasonable attorneys' fees incurred by the City in the action or proceeding. 2. The notice described in subsection C.1 above shall be served in the same manner as summons in a civil action in accordance with Article 3 (commencing with Section 415.10) of Chapter 4 of Title 5 of Part 2 of the Code of Civil Procedure, or by certified mail, return receipt requested, at the option of the City. If the owner of record, after diligent search cannot be found, the notice may be served by posting a copy thereof in a conspicuous place upon the property for a period of 10 days and publication thereof in a newspaper of general circulation pursuant to Government Code Section 6062. 3. Not sooner than five business days after a notice of appeal is filed with the City Clerk, a hearing shall be held before the City Manager or a hearing officer designated by the City Manager to hear such appeals. The appellant shall be given notice of the date, time and place of the hearing not less than five days in advance. The notice may be given by telephone, fax, email, personal service or posting on the property. At the hearing, the Enforcement Official shall present evidence of the violation, which may include, but is not limited to, incident and police reports, witness statements, photographs, and the testimony of witnesses. The property owner and the occupant of the property where the violation is alleged to exist shall have the right to present evidence and argument in their behalf and to examine and cross-examine witnesses. The property owner and property occupant are entitled at their own expense to representation of their choice. At the conclusion of the hearing, the City Manager or hearing officer shall render a written decision which may be served by regular first class mail on the appellants. 4. A final order to abate the nuisance will subject the property owner or owners and any occupant or occupants of the property who are cultivating marijuana in violation of this Section 9254 to a civil penalty not to exceed $500 for each day that the violation continues after the initial notice of violation was served on the property owner and occupant. The Enforcement Official or the City Manager or hearing officer hearing an appeal pursuant to subsection C.3, shall determine the amount of the daily penalty based on the facts and circumstances of the violation, including, but not limited to, the nature and severity of the violation, whether it is a repeat offense, and the public nuisance impacts caused by the violation. The daily penalty shall continue until the violation is abated. The penalty may be recovered through an ordinary civil action, or in connection with an application for an inspection or nuisance abatement warrant. D. Cultivation of marijuana on parcels within the City that does not comply with this Section 9254 constitutes a violation of the zoning ordinance and is subject to the penalties and enforcement as provided in Article 22, commencing with § 9350. E. The remedies and penalties provided herein are cumulative, alternative and ORDINANCE NO. 4 ATTACHMENT non-exclusive. The use of one does not prevent the use of any others and none of these penalties and remedies prevent the City from using any other remedy at law or in equity which may be available to enforce this section or to abate a public nuisance. SECTION THREE 1. COMPLIANCE WITH CEQA. The City Council finds that this ordinance is not subject to the California Environmental Quality Act ("CEQA") pursuant to Sections 15060(c)(2) (the activity will not result in a direct or reasonably foreseeable indirect physical change in the environment), 15061(b)(3) (there is no possibility the activity in question may have a significant effect on the environment). In addition to the foregoing general exemptions the following categorical exemptions apply, Sections 15308 (actions taken as authorized by local ordinance to assure protection of the environment), and 15321 (action by agency for enforcement of a law, general rule, standard, or objective administered or adopted by the agency, including by direct referral to the City Attorney as appropriate for judicial enforcement). 2. SEVERABILITY. If any provision of this ordinance or the application thereof to any person or circumstance is held invalid, the remainder of the ordinance and the application of such provision to other persons or circumstances shall not be affected thereby. The City Council hereby declares that it would have adopted this Ordinance and any section, subsection, sentence, clause or phrase thereof irrespective of the fact that any one or more sections, subsections, sentences, clauses or phrases be declared unconstitutional or otherwise invalid. 3. EFFECTIVE DATE. This Ordinance shall be published as required by law in a newspaper of general circulation in the City of Ukiah, and shall become effective thirty (30) days after its adoption. Introduced by title only on , 2007, by the following roll call vote: AYES: NOES: ABSENT: ABSTAIN: Adopted on 2007 by the following roll call vote: AYES: NOES: ABSENT: ABSTAIN: Mari Rodin, Mayor ORDINANCE NO. 5 ATTEST: Linda Brown, Acting City Clerk 0 v ITEM NO: lob MEETING DATE: 7/18/07 AGENDA SUMMARY REPORT SUBJECT: DISCUSSION AND POSSIBLE APPROVAL OF THE STANDARDS FOR OBTAINING A SEWER LATERAL CERTIFICATE OF COMPLIANCE BASED ON REPAIR OR REPLACEMENT OF THE SEWER LATERAL SUMMUARY: Submitted for the City Council's discussion and possible approval are the "Standards for Obtaining a Sewer Lateral Certificate of Compliance Based on Repair or Replacement of the Sewer Lateral" ("The Standards of Repair"). At the City Council's regularly scheduled meeting of June 6, 2007, the City Council expressed a desire to adopt "Standards of Repair' that were identical to the "Standards of Repair" adopted by the Ukiah Valley Sanitation District to eliminate confusion for the Public and the other Program Stakeholders. "The Standards of Repair' as submitted have been revised to include appropriate general information pertaining only to the City but do not change the standard requirements that were approved by the Ukiah Valley Sanitation District (UVSD) Board of Directors at their regularly scheduled meeting of June 27, 2007. (Continued) RECOMMENDED ACTION: Approve "The Standards for Obtaining a Sewer Lateral Certificate of Compliance Based on Repair or Replacement of the Sewer Lateral". ALTERNATIVE COUNCIL OPTIONS: Provide other direction to staff Citizens Advised: N/A Requested by: N/A Prepared by: Rick Kennedy, PE, Project Manager Coordinated with: Candace Horsley, City Manager Attachments: 1 - "Standards for Obtaining a Sewer Lateral Certificate of Compliance Based on Repair or Replacement of the Sewer Lateral" Approved: Candace Horsley, City Ma ger Agenda Summary Report: Discussion and Possible Approval of the Standards for Obtaining a Sewer Lateral Certificate of Compliance Based on Repair or Replacement of the Sewer Lateral Page 2 DISCUSSION: At the Sewer Lateral workshop conducted on May 7, 2007 and at the City Council's regularly scheduled meeting of June 6, 2007, the City Council expressed its desire to have "The Standards of Repair" applicable to sewer laterals serving property within the City and not in the District revised to conform to the proposed revised "Standards of Repair' ordered by the UVSD Board. At their regular meeting of April 23, 2007, the UVSD Board directed staff and Director Crane to make appropriate revisions to the Draft "Standards of Repair "to reflect the acceptance of all pipe materials and joining methods as allowed in the Plumbing Code. "The Standards of Repair' as submitted reflect a collaborative effort of Director/Councilman Crane and staff. As the revisions to "The Standards of Repair" were discussed and considered, it was agreed between staff and Director/Councilman Crane that in light of the allowed leakage of 212 gallons per day per lateral and the recognition of the marginal nature of some pipe systems that may be allowed under the Plumbing Code, it would be appropriate to revise the provisions for a 25 year Certificate of Compliance to be more restrictive than what may be inferred as allowed under the provisions UVSD Ordinance No 29 and Paragraph 3700.4, Article 1, Chapter 2, Division 4 of the City of Ukiah Municipal Code. Currently, the UVSD ordinance and the City of Ukiah Municipal Code allow the issuance of a 25 year certificate for a sewer lateral that has been confirmed through inspection to meet the current building material standards of the City or District. Utilizing the material standards of the Plumbing Code, the provisions of the UVSD Ordinance and the City's Municipal Code would allow the repair of a very marginal lateral system consisting of concrete pipe with mortared joints and, if repaired system marginally passed the allowed leakage test of 212 gallons per day, this system would be certified as meeting the requirements for a 25 year certificate. "The Standards of Repair" were revised to require that sewer laterals must meet the material and the performance standards stipulated in the Plumbing Code if it is to receive a 25 year Certificate of Compliance. This means that the repaired sewer lateral system must be watertight or pass the alternative air pressure test specified in the Plumbing Code. With the inclusion of this very important revision to the conditions that must be met to receive a 25 year certificate, staff supports the use of the pipe materials and jointing methods allowed by the current Plumbing Code adopted by the City of Ukiah. Attuc;hment # I CITY OF UKIAH AND UKIAH VALLEY SANITATION DISTRICT STANDARDS FOR OBTAINING A SEWER LATERAL CERTIFICATE OF COMPLIANCE BASED ON REPAIR OR REPLACEMENT OF THE PRIVATELY OWNED PORTION OF A SEWER LATERAL PURPOSE This document sets forth the minimum standards to which sewer laterals will be repaired, replaced, or re -lined for the purpose of obtaining a Sewer Lateral Certificate of Compliance in accordance with the requirements set forth in the Ukiah Valley Sanitation District Ordinance No 29 and the City of Ukiah Ordinance No. 1091 codified as Articles 1 and 18 of Division 4, Chapter 2 of the Ukiah Municipal Code. GENERAL INFORMATION The Ukiah Valley Sanitation District Ordinance No. 29 and the City of Ukiah Ordinance No. 1091 require the cleaning, inspection, and testing of sewer laterals connected to public sewers and serving residential, multi -family residential, commercial or industrial use properties upon the occurrence of stipulated property transfer transactions or events. In the Ukiah Valley Sanitation District, these transactions or events are, (1) the change of ownership of the property served other than exempted changes of ownership, (2) any repair or replacement of the main sewer to which the lateral is connected, or (3) a determination by the Ukiah Public Utilities Director that the cleaning and testing is required for the protection of public health, safety and welfare. In the City of Ukiah, the transactions or events requiring the cleaning, inspection and testing of a sewer lateral are (1) the application for a new connection to the sewer collection system, (2) the application for a building permit for a remodel of any structure being served by the sewer lateral where the cost of the remodel work exceeds $50,000 in 2007 dollars and adjusted every year for inflation, (3) the application for a building or plumbing permit to install additional toilet facilities on the property served, (4) the application for a change of use on property served from residential to commercial or from non -restaurant commercial to restaurant commercial, (5) the change of ownership of the property served other than exempted transfers, (6) any repair or replacement of the main sewer to which the sewer lateral is connected, or (7) a determination by the Public Utilities Director that the cleaning, inspection, and testing is required for the protection of the public health, safety, and welfare. Nothing in the Ordinances prevents such testing, repair or replacement before a change of ownership. The property owner is responsible for the repair or replacement of the privately owned sewer lateral which has been found through testing and inspection to exhibit conditions which would permit excessive infiltration to enter the sewer collection system or excessive exfiltration. The privately owned sewer is defined as that part of the sewer lateral that is required to be maintained by the property owner in accordance with ordinances adopted by the District and City. Upon completion of the repair or replacement of the sewer lateral, re -inspections are to be conducted until the sewer lateral passes the required testing. Excessive infiltration or exflltration is defined as exceeding the allowable amount as specified herein. Once the sewer lateral has successfully passed the inspection and testing procedure, the Director of Public Utilities shall execute a Sewer Lateral Certificate of Compliance which shall be filed with the Director of Public Utilities and the Building Department having jurisdiction and recorded with the County Recorder of Mendocino County. There are two categories of Sewer Lateral Certification of Compliance for the continued service of a lateral based upon materials and performance: (1) A 10 year certificate for existing laterals that do not conform to the current material standards for new laterals as established in the plumbing code adopted by the City of Ukiah and does not exfiltrate at a rate greater than that established in the exfiltration pressure test for existing laterals (refer to the provisions specified in Specified Pressure Tests of these Standards). (2) A 25 year certificate for existing, existing repaired or existing replaced sewer laterals that meet the current material and testing standards for new laterals as established in the plumbing code adopted by the City of Ukiah. For a 25 year certificate, the sewer lateral must be watertight. An alternative testing and inspection procedure for a 10 year certificate consisting only of a CCTV inspection of the sewer lateral is applicable when there is a qualified change of ownership of the property served and the potential for hydrostatic conditions around the sewer lateral do not exist. Currently, all property located within the City limits are within the zone designated as having the potential for hydrostatic pressures. In the Ukiah Valley Sanitation District there are five (5) exemptions to the cleaning, inspection, and testing requirements set forth in the District's Ordinance other than certain transfers of interest in real property and they are (1) where sewer laterals are more than 500 feet from the streams or other surface waters which flow into the Russian River, (2) sewer laterals that have been inspected within the last twenty five (25) years where the lateral is made of PVC, metal, or other modern material meeting the Uniform Plumbing Code, (3) sewer laterals that have been inspected within the last ten (10) years where the lateral is not made of PVC, metal, or other modern material meeting the Uniform Plumbing Code, (4) Sewer laterals that were last installed or replaced within the last twenty five (25) years where the lateral is made of PVC, metal, or other modern material meeting the Uniform Plumbing Code, and (5) any building where the Director of Public Utilities determines that testing and or repairs have been made in accordance with the ordinance within the last five (5) years. Certificates of Compliance will be issued indicating that the sewer lateral is exempt from the inspection and testing provisions of the District Ordinance if the sewer lateral meets the exemptions stated above. However, the Certificate of Compliance for an exemption expires upon the occurrence of an event requiring the inspection or testing or upon the occurrence of another exempted event. For those properties within the City of Ukiah and not within the District, a property owner may apply for a Sewer Lateral Certificate of Compliance without inspection when (1) the property owner provides evidence, satisfactory to the Director of Public Utilities, that the sewer lateral serving the property is ten (10) years old or less, (2) the property owner provides evidence, satisfactory to the Director of Public Utilities, that the sewer lateral was repaired or replaced and passed inspection within the previous ten (10) years, or (3) the property owner provides evidence, satisfactory to the Director of Public Utilities, that the sewer lateral has passed an inspection within the past five (5) years. Certificates of Compliance will be issued indicating that the sewer lateral is exempt from the inspection and testing provisions of the District Ordinance if the sewer lateral meets the exemptions stated above. However, the Certificate of Compliance for an exemption expires upon the occurrence of an event requiring the inspection or testing or upon the occurrence of another exempted event. STANDARDS FOR REPAIR OR REPLACEMENT OF PRIVATELY OWNED LATERALS Approved Repair Methods and Materials 1. Materials used in the repair or replacement of existing sewer laterals which have failed to pass an inspection and/or test shall be made of pipe materials, fittings, couplings, and other joining materials which have been approved for use pursuant to the current edition of the Plumbing Code adopted by the City at the time of the inspection and/or testing, and as modified and specified in these Standards. 2. Sewer Laterals constructed of an approved pipe material which have cracked pipe sections where the pipe has retained its original shape and does not show excessive deflection and is not subjected to hydrostatic pressures either outside or inside the pipe may be repaired with an approved cured in place spot repair lining. 3. Sewer laterals which are subjected to hydrostatic water conditions either inside or outside the pipe and which have not passed a required pressure test, may be repaired with an approved cured in place pipe lining system installed within the entire length of the sewer lateral from the wye in the sewer main to the sewer lateral cleanout closest to the building footing or replaced in its entirety with approved pipe materials. At the conclusion of the repair, replacement, or re- lining the complete sewer lateral must pass specified pressure tests. 4. The replacement of damaged pipe sections with approved materials, fittings, and couplings is only acceptable where the sewer lateral is not subjected to hydrostatic pressures either inside or outside of the pipe unless the complete sewer lateral from the wye at the main to the cleanout closest to the structure being served can pass the required pressure test after the repairs are complete. 5. Whenever 50% or less of the sewer lateral is repaired, replaced, or re -lined (Minor or No Repair), cleanouts shall be provided to grade to facilitate the inspection and testing at either the junction of the building drain and the sewer lateral at a point approved by the permitting agency, typically within 2 feet of the structure being served by the lateral, or at or near the property line at a point and in a manner approved by the Director of Public Works if in the public way, or, at a point and in a manner approved by the permitting agency if not in the public way and on private property. For that portion of the sewer lateral being repaired, replaced, or re -lined, cleanouts shall also be provided to grade at intervals not to exceed 100 feet in run of a cleaning snake to reach the adjacent run of a cleaning snake, and for each aggregate horizontal change in direction exceeding 135 degrees in accordance with the City Standard Plan No. 213 and the City adopted Plumbing Code. 6. Whenever a sewer lateral is more than 50% replaced or re -lined (Major Repair of Replacement), cleanouts shall be provided to grade in accordance with the City Standard Plan No. 213 and the City adopted Plumbing Code which include all of the following locations: A) At the junction of the building drain and the sewer lateral at a point approved by the permitting agency, typically within 2 feet of the structure being served by the lateral. B) At intervals not to exceed 100 feet in run of a cleaning snake to reach the adjacent run of a cleaning snake, and for each aggregate horizontal change in direction exceeding 135. C) At or near the property line at a point and in a manner approved by the Director of Public Works if in the public way, or, at a point and in a manner approved by the permitting agency if not in the public way and on private property. 7. Approved trenchless technologies such as "pipe bursting' may be utilized to replace sewer laterals. 8. Spot repairs consisting of the placement of metal or other sheeting materials and concrete or mortar will not be accepted. 9. Re -mortaring of joints as a repair method is not acceptable without prior approval of the permitting agency. 10. Pipe and pipe couplings shall be joined and installed in accordance with the manufacturer's recommendations. Pipe repairs shall be made in a manner which provides the least number of pipe joints. 11. Damaged wyes at the sewer main shall be replaced by the District. Backfilling Methods in the Public Right of Wav Backfilling methods utilized in the public right of way shall conform to the Standards and Specifications adopted by the Agency having jurisdiction of the public right of way and in accordance with the provisions of the encroachment permit issued by the permitting agency. Types of Pipe Damage that Must Be Repaired or Pipe Sections Replaced 1. Where the sewer lateral is not subjected to hydrostatic conditions and the exfiltration test is not required (allowed CCTV Inspection), the pipe repairs must be made for the following pipe conditions: a. A separation or offset in the pipe joint including any fish mouth condition at the joint. b. Holes or cracks in the pipe bell, barrel, or coupling. c. For PVC pipe, a deflection in the pipe cross-section exceeding 1/4". d. Failed trench section causing excessive belly or sump condition in a pipe section causing retention of water of one inch or more. e. Root penetration into the pipe. 2. Where the sewer lateral is subjected to hydrostatic conditions and the pipe repair option selected is pipe lining, repairs shall be made to the sewer lateral prior to the installation of the liner and the repair shall correct the following deficiencies: a. A separation or offset in the pipe joint including any fish mouth condition at the joint which the lining system cannot bridge based on the liner manufacturer's recommendations. b. Holes in the pipe bell, barrel, or coupling that the lining system cannot bridge. c. For PVC pipe, a deflection in the pipe cross-section exceeding 1/4". d. Failed trench section causing excessive belly or sump condition in a pipe section causing retention of water of one inch or more. e. Root penetration into the pipe. f. Other lateral defects which the manufacturer of the lining system recommends be corrected prior to the placement of the liner. Hydrostatic Pressure Conditions Defined 1. Hydrostatic pressures exist around the sewer lateral when the lateral is completely or partially submerged by groundwater or exists within the lateral when discharges to the lateral exceeds the capacity of the pipe or is subject to water head. 2. The following circumstances shall be prima facia evidence that the sewer lateral is subject to hydrostatic pressures: a. The property being served by the public sewer collection system is located East of State Street and West of the Russian River; located in FEMA flood Zones A and B; located adjacent to any property, street, or private road where subsurface drains are installed; located west of State Street, south of Lovers Lane and north of Meadow Brook, Oak Court, and Spanish Canyon Drive; and if any portion of the property is located within 100 feet of the bank of a stream, creek or drainage ditch and any portion of the lateral is below the elevation of the nearest bank. b. For commercial or industrial uses, at any time the discharge to the sewer lateral exceeds the following flows for a 3 inch diameter sewer pipe at the indicated slopes or if there exists on the property a plumbing fixture that has the indicated capacity: 1. 50 gpm w/ slope of %" per ft 2. 35 gmp w/ slope of 1/8" per ft c. For commercial or industrial uses, at any time the discharge to the sewer lateral exceeds the following flows for a 4 inch diameter sewer pipe at the indicated slopes or if there exists on the property a plumbing fixture that has the indicated capacity: 1. 100 gmp w/ slope of Y," per ft 2. 75 gpm w/ slope of 1/8" per ft d. For commercial or industrial uses, at any time the discharge to the sewer lateral exceeds the following flows for a 6 inch diameter sewer pipe at the indicated slopes or if there exists on the property a plumbing fixture that has the indicated capacity indicated: 1. 310 gpm w/ slope of Y," per ft 2. 215 gpm w/ slope of 1/8" per ft e. Verification from a closed circuit television inspection that clear water is being discharged into the sewer main from the sewer lateral. f. Evidence that a basement sump pump is utilized on the property being served. 3. All pressure laterals shall be pressure tested at 1.5 times the operating pressure and no more than a 1 % pressure loss shall be detected within a 10 minute test Specified Pressure Tests When Hydrostatic pressure conditions can exist outside or inside of the sewer lateral at any time, the sewer lateral shall be pressure tested by the exfiltration method by plugging the end of the sewer lateral at its point of connection to the public sewer and completely filling the sewer lateral with water from the lowest to the highest point thereof. To perform a pressure test, the sewer lateral must have a cleanout located near the building footing which is served by the sewer lateral or at the property line. If the cleanout does not exist, one must be installed by a qualified owner/builder or by a licensed contractor under a plumbing permit issued by the City Building Department if the property is located within the City Limits and outside the District or issued by the Public Utilities Department if the property is located within the District whether the property is located in the City or County" as part of the test procedure. The contractor or qualified owner may perform preliminary pressure tests prior to completing the backfill operations; however, the final pressure test shall be performed after the completion of the backfill operations. A video inspection of the downstream side of the test plug must be performed during the exfiltration pressure test to confirm that the test plug has sealed. The exfiltration pressure test for a gravity sewer lateral shall be performed with potable or recycled water by filling the sewer lateral to a level 3" below the lowest floor drain or fixture connection to the building drain system up to a maximum water column of 33 feet above the test plug in the lateral at the face of the main or in the lateral wye fitting at the main when a wye fitting exists. If necessary, a stand pipe shall be fitted to the top of the cleanout to achieve the required testing water level. The testing water level shall also be at least higher than the elevation of the back edge of the public sidewalk at the point above the approximate location of the sewer lateral, or the top of curb if there is no public sidewalk or the edge of pavement if there is no curb or public sidewalk. An approved backwater valve and cleanout shall be installed at the property line if there is any gravity drained plumbing fixture in the structure being served that is below the elevation of the back edge of the public sidewalk at the point above the approximate location of the sewer lateral, or the top of curb if there is no public sidewalk or the edge of pavement if there is no curb or public sidewalk. A lateral may be tested in segments subject to the approval of the inspector. When segmental pipe testing is performed, each tested pipe segment must not exceed the allowed leakage rate. 2. The sewer lateral will have passed the pressure test if the testing water level within the testing standpipe does not drop more than the indicated rate for the given diameter of testing standpipe indicated below. The allowed leakage per sewer lateral is 212.5 gpd or 8.85 gph or .15 gpm or 34.08 cubic inches per minute. a. 3" Diameter: 5 inches per minute b. 4" Diameter: 2.5 inch per minute c. 6" Diameter: 1.5 inch per minute END CITY OF UKIAH AND UKIAH VALLEY SANITATION DISTRICT Deleted: (L70512 draft 4) STANDARDS FOR OBTAINING A SEWER LATERAL CERTIFICATE OF COMPLIANCE BASED ON REPAIR OR REPLACEMENT,OF THE PRIVATELY Formatted: Not Highlight OWNED PORTION OF A SEWER LATERAL _- Deleted: R - PURPOSE Formatted: Not Highlight This document sets forth the minimum standards to which sewer laterals will be repaired, replaced, or re -lined for the purpose of obtaining a Sewer Lateral Certificate of Compliance in accordance with the requirements set forth in the Ukiah Valley Sanitation District Ordinance No 29 and the City of Ukiah - Deleted:. GENERAL INFORMATION The Ukiah Valley Sanitation District Ordinance No. 29 and the Citv o -f Ukiah Ordinance No. 1091 require,the cleaning inspection, and testing of sewer laterals connected to public sewers and serving -.--{Deleted: s residential, multi -family residential, commercial or industrial use properties upon the occurrence of Formatted:: Not Highlight stipulated property transfer transactions or events. In the Ukiah Valley Sanitation District these - - Deleted: T transactions or events are, (1) the change ofpwnership of the property served other thane_xempted changes of ownershln,(2) any repair or replacement of the main sewer to which the lateral is - Deleted: change of connected, ok(3) a determination by the -Ukiah Public _Uhldles Director that the cleaning and testing Is -_`<;. Deleted: ,there are some stipulated required for the protection of public health, safety and welfare. In the City of Ukiah, the transactions or `, Deleted: ions Deleted: or, Deleted:, am pUUIIa nedmi bdieLY dna wendre. JVOROng In [ne Vroinances prevenis such testing, repair or - - l Formatted: Not replacement before a change of ownershia The property owner is responsible for the repair or Formatted: Not replacement of the privately owned sewer lateral which has been found through testing and inspection _ to exhibit conditions which would permit excessive Infiltration to enter the sewer collection system or Deleted: a sale excessive exfiltration. The privately owned sewer Is defined as that Dart of the sewer lateral that Is_ Formatted: No[ '. and City.Upon completion of the repair or replacement of the sewer lateral, re-inspections._are to be N Formattedot Highlight conducted until the sewer lateral passes the required testing. Excessive infiltration or exfiltration is Formatted:: Not Highlight defined as exceeding the allowable amount as specified herein Once the sewer lateral has successfully passed the inspection and testing procedure, the Director of Public Utilities shall execute a Sewer Lateral Certificate of Compliance which shall be filed with the Director of Public Utilities and ,the.Building Department having jurisdiction and recorded with the County Recorder of Mendocino _---- -- - ---------- ---._. Deleted: and County. Deleted: County ,There are two categories of Sewer Lateral Cjertificatiol}of Compliance for the continued service of a .--.--- Formatted: Not Higmigh[ lateral based upon materials and performance: (1) A 10 year certificate for existing laterals that do not - conform to the current material standards for new laterals as established in the plumbing code Deleted: c adopted by the City of Ukiah and does not exfiltrate at a rate greater than that established in the Deleted: s sewer laterals that meet the currel the plumbing code adopted by the watertight_ new laterals as An alternative testing and inspection procedure jor a 10 year certificate consisting only of a CCN inspection of the sewer lateral is applicable when there is a qualified change of ownership of the property served and the potential for hydrostatic conditions around the sewer lateral do not exist. _ ---i Deleted: E .ad Formatted: Not Highlight in e Deleted: P Formatted: Not Highlight Deleted: T In the Ukiah Valley Sanitation District there are five (5) exemptions to the cleaning, inspection, and testing requirements set forth in,the District's grdinance other than certain transfers of interest in real property and they are (1) where sewer laterals are more than 500 feet from the streams or other surface waters which flow into the Russian River, (2) sewer laterals that have been inspected within the last twenty five (25) years where the lateral is made of PVC, metal, or other modern material meeting the Uniform Plumbing Code, (3) sewer laterals that have been inspected within the last ten If 0) years where the lateral is not made of PVC, metal, or other modern material meeting the Uniform Plumbing Code, (4) Sewer laterals that were last installed or replaced within the last twenty five (25) years where the lateral is made of PVC, metal, or other modern material meeting the Uniform Plumbing Code, and (5) any building where the Director of Public Utilities determines that testing and or repairs have been made in accordance with the ordinance within the last five (5) years, Certificates provisions of the District Ordinance if the sewer lateral meets the exemptions stated above. However. the Certificate of Compliance for an exemption expires upon the occurrence of an event requiring the inspection or testing or upon the occurrence of another exempted event. ten (10) years old or less. (2) the property owner provides evidence, satisfactory to the Director of Public Utilities, that the sewer lateral was repaired or replaced and passed inspection within the previous ten (10) years, or (3) the property owner provides evidence, satisfactory to the Director of Public Utilities, that the sewer lateral has passed an inspection within the past five (5) years. Formatted: Not Highlight Deleted:. See Deleted: below Deleted: repaired, Formatted: Not Highlight Deleted: including testing establish in or referenced by that plumbing code. Formatted: Not Highlight Deleted: For a 25 year certificate CCTV inspection after backfill is required in addition to testing.¶ Deleted: of Deletetl: o - Deleted: Although not currently required by the District ordinance. Certificates of Compliance will be issued indicating that the sewer lateral Is exempt from the inspection, .-- Deleted: testing ,and, testing provisions of the District Ordinance If the sewer lateral meets the exemptions stated `' Fomlatted: No[ Highlight ahoy However, the Certificate of Com fiance for an exem tion expires upon the occurrence of an event requiring the inspection or testing or upon the occurrence of another exempted event. Formatted: Not Highlight Deleted: or STANDARDS FOR REPAIR OR REPLACEMENT OF PRIVATELY OWNED LATERALS Deleted: inspection Formatted: Not Highlight Approved Repair Methods and Materials Deleted:. 1. Materials used in the repair or replacement of existing sewer laterals which have failed to pass 1 Deleted: R an inspection and/or test shall be made of pipe materials, fittings, couplings, and other joining materials which have been approved for use pursuant to the current edition of the Plumbing Code adopted by the Citypt the t_im__ a of t_h_ apspection and/or testing, and as modified and , -. _-- Deleted: current edition specified in these Standards. Formatted: Not Highlight 2. Sewer Laterals constructed of an approved pipe material which have cracked pipe sections where the pipe has retained its original shape and does not show excessive deflection and is Deleted: testing and or not subjected to hydrostatic pressures either outside or inside the pipe may be repaired with an approved cured in place spot repair lining. 3. Sewer laterals which are subjected to hydrostatic water conditions either inside or outside the -- Formatted: Not Highlight pipe and which have not passed a required pressure test, may be repaired with an approved Deleted: CLEAN OUT OR CLEAN - OUTS REQUIRED FOR TEST cured in place pipe lining system installed within the entire length of the sewer lateral from the wye in the sewer main to the sewer lateral cleanout closest to the building footing or replaced Deleted: less than 50 in its entirety with approved pipe materials. At the conclusion of the repair, replacement, or re -- Formatted: Not Highlight lining the complete sewer lateral must pass specified pressure tests. -1=or 4. The replacement of damaged pipe sections with approved materials, fittings, and couplings is %, only acceptable where the sewer lateral is not subjected to hydrostatic pressures either inside Not Highlight or outside of the pipe unless the complete sewer lateral from the wye at the main to the cleanout closest to the structure being served can pass the required pressure test after the Not Higmignt repairs are complete.5. Whenever 50 /o or less of the sewer lateral isfepairedleplaced, or re -lined (Minor or No -Re air leanouts shall be provided to grade to facilitate the Inspection and testing at either .- ) At the junction of the building drain and the sewer IateraGat a point approved by the permitting ,! -- Fom,atted: Not Highlight agency, typically within 2 feet of the structure being served by the lateral or at or near the Deleted: typically within 2 t property line at a point and in a manner approved by the Director of Public Works if in the , Public way, or, at a point and in a manner approved by the Permitting agency if not in the Formatted: Not Highlight public way and on private property, For that Portion of the sewer lateral being repaired ..' ,. Deleted: B) replaced, or re -lined. cleanouts shall also be provided to grade af intervals not to exceed 100 - - -- Formatted: Not Highlight feet in run of a cleaning snake to reach the adjacent run of a cleaning snake, and for each aggregate horizontal change in direction exceeding 135 degrees in accordance with the City Deleted: A Standard Plan No. 213 and the City adopted Plumbing Code Formatted: Not Highlight 6 Whenever a sewer lateral is more than 50% replaced or re -lined Ma or Repair of ` -- Deleted: for the length of the Replacement L cleanouts shall be provided to grade in accordance with the City Standard Plan No. 213 and the City adopted Plumbing Code which include all of the following locations: Formatted: Not Highlight -A) _ At the junction of the building drain and the sewer lateralat a point approved by -the permitting `,,;:,`,,•, Deleted: CLEAN OUTS REOI� agency, typically within 2 feet of the structure being served by the lateral. B) At intervals not to '•.','.` Deleted: Eimer exceed 100 feet in run of a cleaning snake to reach the adjacent run of a cleaning snake, and '•`• for each aggregate horizontal change in direction exceeding 135< C) At or near the property„. Formatted: Not Highlight line at a point and in a manner approved by the Director of Public Works if in the public way, Formatted: Not Highlight or, at a point and in a manner approved by the permitting agency if not in the public way and `.,' Formatted: Not Highlight on private property. T Approved trenchless technologies such as "pipe bursting' may be utilized to replace sewer `�J Deleted:, typicaliywithin 2 fe laterals. 't Formatted: Not Highlight 8. Spot repairs consisting of the placement of metal or other sheeting materials and concrete or Formatted: Not Highlight mortar will not be accepted. 9. Re -mortaring of joints as a repair method is not acceptable without prior approval of the Deleted: degrees in a«ordar permitting agency. -- Formatted: Not Highlight 10. Pipe and pipe couplings shall be joined and installed in accordance with the manufacturer's -- Formatted recommendations. Pipe repairs shall be made in a manner which provides the least number of pipe joints, ..- Fom,aeted: underline 11. Damaged caves at the sewer main shall be replaced by the Distract - --- --- Deleted: t Formatted: Underline, Not Backfilling Methods in the Pltblic Right of Way. Deleted: (Deleted Formatted: Indent: Left: 0.25” Backfilling methods utilized in the public right of way shall conform to the Standards and Specifications,�`' Fom,atted: Buuets and Number adopted b the Agency havingJurisdiction of the public right of wayand in accordance with the provisions of the encroachment permit issued by the permitting agency_ Formatted: Not Highlight Deleted: p Deleted: way Types of Pipe Damage that Must Be Repaired or Pipe Sections Replaced, Formatted: Bullets and Number 1. Where the sewer lateral is not subjected to hydrostatic conditions and the exfiltration test is J Deleted: The placement of not required (allowed CCN Inspection), the pipe repairs must be made for the following pipe Deleted: if the lateral does n — conditions: Formatted: Not Highlight 9 a. A separation or offset in the pipe joint including any fish mouth condition at the joint. b. Holes or cracks in the pipe bell, barrel, or coupling. c. For PVC pipe, a deflection in the pipe cross-section exceeding 1/4". d. Failed trench section causing excessive belly or sump condition in a pipe section causing retention of water of one inch or more. e. Root penetration into the pipe. 2. Where the sewer lateral is subjected to hydrostatic conditions and the pipe repair option selected is pipe lining, repairs shall be made to the sewer lateral prior to the installation of the liner and the repair shall correct the following deficiencies: a. A separation or offset in the pipe joint including any fish mouth condition at the joint which the lining system cannot bridge based on the liner manufacturer's recommendations. b. Holes in the pipe bell, barrel, or coupling that the lining system cannot bridge. c. For PVC pipe, a deflection in the pipe cross-section exceeding 1/4". J. Failed trench section causing excessive belly or sump condition in a pipe section causing retention of water of one inch or more. e. Root penetration into the pipe. f. Other lateral defects which the manufacturer of the lining system recommends be corrected prior to the placement of the liner. Hydrostatic Pressure Conditions Defined 1. Hydrostatic pressures exist around the sewer lateral when the lateral is completely or partially submerged by groundwater or exists within the lateral when discharges to the lateral exceeds the capacity of the pipe or is subject to water head. 2. The following circumstances shall be prima facia evidence that the sewer lateral is subject to hydrostatic pressures: a. The property being served by the public sewer collection system is located East of State Street and West of the Russian River; located in FEMA flood Zones A and B; located adjacent to any property, street, or private road where subsurface drains are installed; located west of State Street, south of Lovers Lane and north of Meadow Brook, Oak Court, and Spanish Canyon Drive; and if any portion of the property is located within 100 feet of the bank of a stream, creek or drainage ditch and any portion of the lateral is below the elevation of the nearest bank. b. For commercial or industrial uses, at any time the discharge to the sewer lateral exceeds the following flows for a 3 inch diameter sewer pipe at the indicated slopes or if there exists on the property a plumbing fixture that has the indicated capacity: 1. 50 gpm w/ slope of %" per ft 2. 35 gmp w/ slope of 1/8" per ft c. For commercial or industrial uses, at any time the discharge to the sewer lateral exceeds the following flows for a 4 inch diameter sewer pipe at the indicated slopes or if there exists on the property a plumbing fixture that has the indicated capacity: 1. 100 gmp w/ slope of %" per ft 2. 75 gpm w/ slope of 1/8" per ft d. For commercial or industrial uses, at any time the discharge to the sewer lateral exceeds the following flows for a 6 inch diameter sewer pipe at the indicated slopes or if there exists on the property a plumbing fixture that has the indicated capacity indicated: 1. 310 gpm w/ slope of %4" per ft 2_215 gpm w/ slope of 1/8" per e_Verification from a closed circuit television inspection that clear water is being discharged into the sewer main from the sewer lateral. f. Evidence that a basement sumo pump is utilized on the property being served. 3. All pressure laterals shall be pressure tested at 1.5 times the operating pressure and no more than a 1 % pressure loss shall be detected within a 10 minute test Formatted: Numbered + Level: 3 + Numbering Style: 1, 2, 3, ... + Start at: 1 + Alignment: Left + Aligned at: 1.38" + Tab after: 1.63" + Indent at: 1.63" Deleted: ¶ Evidence that a basement pump is utilized on the property being served and is discharging water into the sewer collection system. Formatted: Not Highlight Formatted: Bullets and Numbering Specified Pressure Tests When Hydrostatic pressure conditions can exist outside or inside of the sewer lateral at any time, the sewer lateral shall be pressure tested by the exfiltration method by plugging the end of the sewer lateral at its point of connection to the public sewer and completely filling the sewer lateral with water from the lowest to the highest point thereof. To perform a pressure test, the sewer lateral must have a cleanout located near the building footing which is served by the sewer lateral or at the property line. If the cleanout does not exist, one must be installed by a qualified ownerlbuilder or by a licensed-. Deleted: (deleted contractor under a plumbing permit issued by the City Building Department if the property is located Formatted: Not Highlight within the City Limits and outside the District or issued by the Public Utilities Department if the property is located within the District whether the property is located in the City or County, as part of the test -.--- Deleted: ) procedure. The contractor or qualified owner may perform preliminary pressure tests prior to completing the backfill operations; however, the final pressure test shall be performed after the completion of the backfill operations. A video inspection of the downstream side of the test plug must be performed during the exfiltration Pressure test to confirm that the test plug has sealed. he exfiltration pressure test for a_gravity sewer lateral shall beerfQ ormed�withota� ble or _ ------ Formatted: Not Highlight recycled water by filling the sewer lateral,to pJevel 3 below the lowest floor drain or fixture Formatted: Not Highlight connection to the building drain system up to a maximum water column of 33 feet above the ,1 drain tome lateral win test plug in the lateral at the face of the main or in the lateral paye fitting at the main when a'; Deleted: the wye fitting exists.lf necessary, a stand pipe shall befitted to the top of the cleanout to achieve ;,, '`., Formatted: Not Highlight the required testing water level. The testing water level shall also be at least higher than the ' Formatted: Not Highlight elevation of the back edge of the public sidewalk at the point above the approximate location Formatted: Not Highlignt of the sewer lateral, or the top of curb if there is no public sidewalk or the edge of pavement if Formatted: Not Highlight there is no curb or public sidewalk.8n approved backwater valve and cleanoutshall be Deleted: to main installed at the property line if there Is anygravity drained plumbing fixture In the structure`,{ - Deleted: (Deleted ° The sewer being served that is below the elevation of the back edge of the public sidewalk at the point '�y. i location lateral, if is ¢', lateral shall be surcharged with water `; foundation above the approximate of the sewer or the top of curb there no public to a point equal to the '; sidewalk or the edge of pavement if there is no curb or public sidewalk.[A lateral may belt?,, grade (poor joist level) or slab floor tested in segments subject to the approval of the inspector. When segme ntal pipe testing is ; elevation•) performed, each tested pipe segment must not exceed the allowed leakage rate.. `, Formatted: Not Highlight Deleted: A cleanout at the property 2. The sewer lateral will have passed the pressure test if the testing water level within the testing ', ', line or at thejunction of the building standpipe does not drop more than the indicated rate for the given diameter of testing ,1 drain tome lateral win standpipe indicated below. The allowed leakage per sewer lateral is,212,5 gpd ori _85 gph or ''., ,;';' Formatted: Not Highlight ,15 gpm or,34.08 cubic Inches per minute. _, Deleted: a a. 3" Diameter: �5 Inches per minute 'y b. 4" Diameter: 5 Inch per minute Formatted: Not Highlignt c. 6" Diameter: ,15 inch per minute Deleted: protest plug END Formatted: Not Highlight Formatted: Not Highlight Formattetl: Not Highlight Formatted: Not Highlight 'i Formatted: Not Highlight Formatted: Not Highlight f Formatted: Not Highlight Formatted: Not Highlight Formatted: Not Highlight Formatted: No[ Highlight Deleted: 0 Formatted: Not Hiqhliqht Page 3: [1] Deleted 6/11/2007 1:19:00 PM CLEAN OUT OR CLEAN OUTS REQUIRED FOR TESTING AND OR INSPECTION WHERE MINOR OR NO REPAIR IS REQUIRED: Page 3: [2] Deleted 6/11/2007 2:24:00 PM , typically within 2 feet of the structure being served by the lateral Page 3: [3] Deleted 6/11/2007 1:27:00 PM for the length of the repaired or relined lateral. C) At or near the property line at a point and in a manner approved by the Director of Public Works if in the public way, or, at a point and in a manner approved by the permitting agency if not in the public way and on private property, if necessary to inspect and/or clean the lateral to the main with a 100' inspection or cleaning device. Page 3: [4] Deleted 6/11/2007 1:28:00 PM CLEAN OUTS REQUIRED AS PART OF MAJOR REPAIR OR REPLACEMENT: Page 3: [5] Deleted 6/11/2007 2:27:00 PM , typically within 2 feet of the structure being served by the lateral Page 3: [6] Deleted 6/11/2007 2:51:00 PM degrees in accordance with the City Standard Plan No. 213 and the City adopted Plumbing Code Page 3: [7] Formatted 6/11/2007 2:52:00 PM Numbered + Level: 1 + Numbering Style: 1, 2, 3, ... + Start at: 1 + Alignment: Left + Aligned at: 0.25" + Tab after: 0.5" + Indent at: 0.5" Page 3: [8] Deleted 6/11/2007 1:33:00 PM (Deleted "Conditions Where Repairs will not be Accepted") Page 3: [9] Deleted 6/11/2007 1:41:00 PM The placement of permeable material (pea gravel) around repaired or replaced pipe sections where the open trench method has been used will no longer be allowed except under conditions where saturated conditions exist within the trench and slurry backfill is not feasible and except for the placement of the required 4" deep sand pipe bed. Earth material consisting of clayey sand or sandy clay identified as CL pursuant to the Unified Soil Classification and having a LL <_ 20 and PI s 20 or other acceptable impervious material such as the red sand commonly used within the Ukiah area that compacts well and is substantially impervious when compacted shall be placed and compacted (deleted mechanically or manually) to 85% of proctor around the pipe that has been repaired or replaced from the pipe haunch to one foot above the top of pipe to create a water seal around most of the pipe. The remaining backfill requirements shall be in accordance with the City's Standard Plans. The backfill operations shall be complete prior to performing any required final pressure test. If pea gravel is used, bentonite clay water stops are to be constructed within the pipe trench where directed by the inspector. Water stops are generally to be constructed in the vicinity of the property line. Page 3: [10] Deleted 6/11/2007 2:54:00 PM if the lateral does not pass the Specified Pressure Test ITEM NO: lo° MEETING DATE: July 18, 2007 AGENDA SUMMARY REPORT SUBJECT: UPDATE OF CITY OF UKIAH VOLUNTARY WATER CONSERVATION PROGRAM AND DISCUSSION OF FUTURE WATER CONSERVATION MEASURES In April 2007, the City of Ukiah began promoting a Voluntary Water Conservation Program in response to the lower than average rainfall this year and reduced flows from the Eel River. Water conservation promotional activities included: • Program brochures sent with the May utility bill to approximately 8500 utility customers • Program brochures and additional information distributed by staff at the Family Expo in April • Information on the City's website has been updated and expanded to include over 100 water saving tips and links to associate sites • Water conservation information on the City's website advertised to the community on a banner across State Street • A full page advertisement promoting the Conservation Program published in the City of Ukiah's "Activity & Recreation Guide, Summer 2007" distributed to approximately 20,000 residences and businesses • A customer hotline established for reporting poor water practices and broken irrigation systems (Continued on page 2 ) RECOMMENDED ACTION: Receive report and provide direction to staff regarding additional water conservation measures to be implemented. ALTERNATIVE COUNCIL OPTIONS: n/a Citizens Advised: n/a Requested by: City Council Prepared by: Ann Burck, Water Utilities Project Engineer Coordinated with: Candace Horsley, City Manager Attachments: 1. CUWCC BMPs 2. Water Conservation article, "Mandatory Restrictions" 3. Water Conservation article, "Drought a drain" Approved: Candace Horsley, Cit Manager The Voluntary Water Conservation Program guidelines were adopted by the City Council in April 2004. Water customers are asked to limit outdoor use of water as the major use of water during the summer is irrigation. The average daily water use triples from February [2 million gallons per day (MGD)] to July, (6 MGD) the peak month for water use, Figure 1. During the summer months, 4 MGD of drinking water is being used for irrigation. 10 8- Figure 1 — Average Daily, Peak Daily, and Total Monthly Water Use By Month, 2004 - 2006 200 IIIIIIIIIIIIIIIIIIIIIAverage Daily ®Peak Daily —Total Monthly Average 160 2 2 0 Jan Feb Mar Apr May June July Aug Sep Oct Nov Dec Month 40 0 W_ In addition to promoting the Voluntary Water Conservation Program and providing additional information on water conservation, staff has also held meetings with the City's top 5 water users (Table 1) for May through September 2006 to discuss water use and water conservation measures. Table 1 — City of Ukiah Top 5 Water Users The City has implemented its own conservation measures including the following: 1. Implemented a leak detection program where meters are monitored for leaks and damaged irrigation is immediately repaired 2. An irrigation consultant was hired to improve water use efficiency and conservation and recommend system upgrades 3. Reduced watering times 4. Mowing less often and leaving the turf longer to retain moisture 5. Upgraded irrigation system at the softball complex 6. Drip irrigation systems are installed in all new non -turf areas 7. Irrigation system is monitored and frequency adjusted based on varying temperatures Conservation measures are also being implemented by the other major water users. The Ukiah Unified School District is only watering at night and have reduced their use of water for irrigation. The sprinklers are only on during the day if the schools are inspecting or repairing the irrigation system. The District is working hard to upgrade and repair all their irrigation systems and is very committed to water conservation. The Russian River Cemetery District has spent $20,000 on upgrades to their irrigation system and they have cut their water use by 30%. They used to water on Monday, Wednesday, and Friday. Now, they are only watering on Monday and Friday. SWRCB ORDER WR 2007 - 0022 The Sonoma County Water Agency (SCWA) filed a petition with the State Water Resources Control Board (SWRCB) on April 27, 2007 requesting in -stream flow requirements be reduced to prevent storage levels in Lake Mendocino from dropping to very low levels at the end of the summer to ensure that sufficient water is available to Water Use (gallons) Daily Ave. (gallons) % of Top Five 1. City of Ukiah 140 acres of park area 65,573,819 437,159 56.5 2. Ukiah Unified School District 25,819,378 172,129 22.2 3. 12 Agricultural District Fairgrounds 9,594,604 63,964 8.3 4. Mendocino County 8,719,994 58,133 7.5 5. Russian River Cemetery District 6,382,564 42,550 5.5 Total 116,090,359 773,935 The City has implemented its own conservation measures including the following: 1. Implemented a leak detection program where meters are monitored for leaks and damaged irrigation is immediately repaired 2. An irrigation consultant was hired to improve water use efficiency and conservation and recommend system upgrades 3. Reduced watering times 4. Mowing less often and leaving the turf longer to retain moisture 5. Upgraded irrigation system at the softball complex 6. Drip irrigation systems are installed in all new non -turf areas 7. Irrigation system is monitored and frequency adjusted based on varying temperatures Conservation measures are also being implemented by the other major water users. The Ukiah Unified School District is only watering at night and have reduced their use of water for irrigation. The sprinklers are only on during the day if the schools are inspecting or repairing the irrigation system. The District is working hard to upgrade and repair all their irrigation systems and is very committed to water conservation. The Russian River Cemetery District has spent $20,000 on upgrades to their irrigation system and they have cut their water use by 30%. They used to water on Monday, Wednesday, and Friday. Now, they are only watering on Monday and Friday. SWRCB ORDER WR 2007 - 0022 The Sonoma County Water Agency (SCWA) filed a petition with the State Water Resources Control Board (SWRCB) on April 27, 2007 requesting in -stream flow requirements be reduced to prevent storage levels in Lake Mendocino from dropping to very low levels at the end of the summer to ensure that sufficient water is available to maintain river flows this Fall for Chinook salmon. The State Board issued Order WR 2007- 0015-DWR on May 10, 2007 conditionally approving the change petition. Recently, SCWA received a revised order from the State Board. Three additional terms are in this Order, including a term that requires SCWA to make a 15 percent reduction in diversions from the Russian River to its service area from July 1 until the expiration date of the Order (October 28, 2007). The reduction is to be calculated based on SCWA's actual diversions for the same period in 2004. Additionally, SCWA is required within 30 days of the date of the Order to submit a plan to the State Board to obtain the cooperation and participation of municipal Russian River water users not supplied by the Water Agency to reach a water conservation goal of 15 percent from July 1 through until October 28, 2007. Monthly progress reports are to be submitted to the State Board by SCWA with regard to progress being made in both gaining each utility's cooperation and investigation of water waste. Consistent with the State Board's order, SCWA strongly advocates that all urban water utilities sign the California Urban Water Conservation Council's Memorandum of Understanding Regarding Urban Water Conservation and implement the 14 best management practices (BMPs). These 14 BMPs are recognized as minimum water conservation standards for urban water agencies. SCWA also suggests that all urban water utilities aggressively enforce their water waste prevention ordinances. 15% WATER CONSERVATION GOAL FOR UKIAH The water conservation goal of 15% is from July 1 through October 28, 2007. Ukiah began conservation efforts in April. Compared to June 2004, there has been an 8% reduction in water use for June 2007 as shown Table 2. Table 2 — Water Use for June 2007 Compared to June 2004 2004 2004 Total 2007 2007 Total % Water Undernow Pe co0lated Production Undernow Pe co0lated Production Conservation (MG) Groundwater (MG) (MG) Groundwater (MG) 04 vs. '07 (MG) (MG) June 129.493 33.404 162.897 126.797 22.985 149.782 8.05% For the City to achieve the 15% water conservation target set by the SWRCB, water use over the next 4 months needs to decrease by 94.7 million gallons or an average of 770,000 gallons per day. Water production targets for 2007 are shown below in Table 3. Table 3 - 2007 Water Conservation Target Water production data available to date for July 2007 is shown below in Table 4. As of July 11 th, there has been an 11 % reduction in water use. Additional water conservation must be realized to achieve 15%. Table 4 - Water Production to Date for July 2007 Jul -07 2004 2004 2004 Total 200715% 200715% 2007 Total Production (MG) UnderFlow Percolated Production Mo. Target Daily Target 4.961 (MG) Groundwater (MG) (MG) (MGD) 0.943 0 (MG) 0.000 5.277 5.097 July 151.276 34.600 185.876 157.995 5.097 Aug147.366 5.097 31.960 179.326 152.427 4.917 Set 129.645 27.153 156.798 133.278 4.443 Oct 109.224 0.000 109.224 92.840 2.995 Total 537.511 93.713 631.224 536.540 1.142 Water production data available to date for July 2007 is shown below in Table 4. As of July 11 th, there has been an 11 % reduction in water use. Additional water conservation must be realized to achieve 15%. Table 4 - Water Production to Date for July 2007 Jul -07 WTP Well #3 Well #4 2007 Underflow (MG) 2007 Percolated Groundwater (MG) 2007 Total Production (MG) 200715% Target (MGD) 1 4.063 0.898 0 4.961 0.000 4.961 5.097 2 4.334 0.943 0 5.277 0.000 5.277 5.097 3 3.408 0.893 0.91 4.301 0.910 5.211 5.097 4 3.538 0.922 1.146 4.460 1.146 5.606 5.097 5 3.526 0.831 1.051 4.357 1.051 5.408 5.097 6 4.183 0.925 1.142 5.108 1.142 6.250 5.097 7 3.058 0.863 1.075 3.921 1.075 4.996 5.097 8 3.821 0.926 1.205 4.747 1.205 5.952 5.097 9 4.039 0.326 1.154 4.365 1.154 5.519 5.097 10 4.019 0.774 1.053 4.793 1.053 5.846 5.097 11 2.899 0.886 1.1 3.785 1.100 4.885 5.097 Total to Date 59.911 56.067 Additional Water Conservation Measures Needed Staff believes the following additional measures are needed to achieve the 15% water conservation target: 1. As necessary, use door hangers to remind customers of Ukiah's Voluntary Water Conservation Program measures and provide notice of problems with outdoor water use 2. Radio public service announcements promoting water conservation measures aired on a regular basis from July through October 3. Additional meetings and review of water use with top 5 water users 4. Consider signing the California Urban Water Conservation Council's Memorandum of Understanding Regarding Urban Water Conservation and implement the 14 best management practices (Attachment #1) Staff will present other recommendations for Council discussion at the meeting including mandatory restrictions. Attached to this report are two articles regarding the drought and urgent need for water conservation in Northern California (Attachments #2 and #3). The following is an excerpt from the article, "Drought a drain in wine county" (USA Today 7/6/07) "Another winter like last winter and we're in serious trouble," says Brad Sherwood, spokesman for the Sonoma water agency. The Sierra snow pack, which melts in spring and supplies much of California's water, was 27% of its normal volume this year. Rocky Mountains snow that melts into the Colorado River and supplies water to 30 million people, including Las Vegas and Southern California, has also been anemic most of this decade. Water -saving plumbing codes and rebates for water -efficient appliances have reduced water wasted indoors nationwide, but outdoor use keeps growing, even in dry areas where lush, irrigated lawns can't be justified, says Amy Vickers, a conservation consultant in Amherst, Mass. "Having a lawn and other irrigated landscaping in a desert, even if it's watered efficiently, still uses a tremendous amount of water," she says. When a city asks for voluntary cutbacks on watering lawns, it may not see the drop it expects, Vickers says. "When you say, for example, only water every other day or every third day, people start assuming that they should water on those days whether they need to or not," she says. The only proven strategy for cutting outdoor use, Vickers says, is a mandatory water schedule backed up by enforcement and penalties. About CUWCC APage 1 of 1 ttucf�ment # � Search I'About U5 Home http://www.cuwcc.org/aboutus.html 7/12/2007 the Caiiforn-a Urban Water Conscvat,on Council was created to Increase ` vfhcent water use statewide through partnerships among urban water E 1 t,Z."_ �w. Z."-TIM Staff agenclec, public intco"r "giro, nions, and private entities. The Councils is to integrate uibal water conservation Best Management Practices into Offic.ars the plarning and menzgement of Ca4i`ornla5 water resources. California Urban Water Annual Reports Conservation Council A h =Cric Memoranduiw of understanding was signed by nearly 100 455 Capital Mall `703 Approved Policiesq urban wa[er age Here`, and environmental gn roups De<einber. !Q91. Since Sacramento, CA 95b14 Grants & Funding then d Council has grown To 394 members. Those signing the MOU pl%dge Strategic Plans to deve:op and implement fourta(n comprehensive conscrvat on Best Pho"c (916) 552-5895 Management Practices !1311Ps). Fax (9;6) 552-9877 Map To Council Offices Direction for the CounclI is from a Steer,m Committee comprises of eight FMai'. Group 1 members and eight (scrip 2 members, both with vonrg privileges, webmasho'coruwcc.erg plus four Group 3 and an ad hoc it from the rut artmert of '.Vater Pvso[jrrps aad t:r= Bunoau of Reclamation. Representatives from Group 1 ant' C oup 2 1 t=hate annually In holding the leadership office. A R'presentl Ltie from Group -; dCIS as jeer@tart'-Trea4lre, FFplore our web page, and find ouS more about the Council. 'JVs re glacl you care' http://www.cuwcc.org/aboutus.html 7/12/2007 Page 1 of 1 Search k Memorandum IiOmL' ... d BMP 1: Residential Surveys BMP 2: Residential Retrofits EMP 3: System Water Audits EMP 4: Metering EMP 5: Landscape BMP 6: Clothes Washers BMP 7: Public Info BMP 8: School Education GMP 9: CIT EMP 10: Wholesaler Incentives BMP 11: Rates ITMP 12: Consv Coordinator 1 13: Waste Prohibitions Title 14: UL), Is Potential 1IMPs First adopted December 11, 1991 Last amended March 14, 2007 CLICK HERE to download a PDF copy of the entire Memorandum (if the file does not automatically download, right click on the link above and select "Save -arget As..." from the drop-down menu.) Recitals Terms: Section 1. Definitions Section 2, Purposes Section 3. Limits to Applicability Sectinn 4. Implementation of Best Management Practices Section S. BaylDc,Ra Proceedings Section 6. California Urban Water Conservation Council Section 7. Goncral Provisions Exhibit L BMP Definitions, Schedules & Requirements Exhibit 2: California Urban Water Conservation Council Ezhi bit 3: Principles to Guide the Performance of BMP Economic Analyses L x hi blf 4: li L�eHei to SWRCB Exhibit 5: SWRCB Annual Report Outline Exhibit 6: Assumptions and Methodology for Determining Estimates of Reliable Water Savings from the installation of ULF Toilets Exhibit 7: Bylaws of the CUWCC Exhibit S: Assumptions and Methodology for Determining CII ULFT Total Savings Potential http://www.cuwcc.org/memorandum. lasso 6/27/2007 CUWCC .......... . ....... . . Search Home What vie m, about POTENTIAL BEST MANAGEMENT PRACTICES This section contains Potential Best Management Practices (PBMPs) that will be studied. view the Where appropriate, demonstration projects will be carried out to determine if the YEAR ONE practices meet the criteria to be designated as BMPs. Within one year of the initial and signing of this MOU, the Council will develop and adopt a schedule for studies of these YEAR TWO PBMPs. PBMP Reports 1. Rate structure and other Economic Incentives and Disincentives to Encourage Water Conservation. This is the top priority PBMP to be studied. Such studies should include seasonal rates; increasing block rates; connection fee discounts; grant or loan programs to help finance conservation projects; financial incentives to change landscapes; variable hookup fees tied to landscaping; and interruptible water service to large industrial, commercial or public customers. Studies on this PBMP will be initiated within 12 months from the initial signing of the MOU. At least one of these studies will include a pilot project on incentives to encourage landscape water conservation. 2) Efficiency Standards for Water Using Appliances and Irrigation Devices 3) Replacement of Existing Water Using Appliances (Except Toilets and Showerheads Whose Replacements are Incorporated as Best Management Practices) and Irrigation Devices. 4) Retrofit of Existing Car Washes. 5) Graywater Use 6) Distribution System Pressure Regulation. 7) Water Supplier Billing Records Broken Down by Customer Class 8) Swimming Pool and Spa Conservation including Covers to Reduce Evaporation 9) Swimming Pool and Spa Conservation including Covers to Reduce Evaporation 10) Point of Use Water Heaters, Recirculating Hot Water Systems and Hot Water Pipe Insulation. 11) Efficiency Standards for New Industrial and Commercial Processes iw Copyright 200], CUWCC. All rights reserved ..ter Developed with funding and support from J,5. Bureau of Reclamation. Page I of I N http://www.cuwcc.org/m_PBMPs.lasso 7/13/2007 abc7news.com: Actin hment # y Page 1 of I Mandatory Water Restrictions For Sonoma And Marin Counties ill by Noel Cisn.t.ros SANTA Lt A, Cai;f., : t. 1, 2007 (KGO) -For the first time since the big drought of the 1970's people who live in Marin and Sonoma counties are facing state mandated water conservation all starting today. The conservation area runs along Highway 101 from Santa Rosa to Sausalito. The state has cut water deliveries to urban users in both Marin and Sonoma counties by 15 percent. Santa Rosa is one of the cities that has to deal with this conservation. If you're living in Santa Rosa and you're not conserving water you might receive a tag on your door at home. They are from the water police, those are people who be patrolling the neighborhoods looking for broken pipes and irrigation systems that are flooding the streets. They are looking for voluntary compliance but they are willing to cut off the water if they need to. The fountains are still running, the pools are still open, but Marin and Sonoma residents are being asked to cut back on water use - particularly for irrigation and lawn care. Glen Wright, Santa Rosa Water Resources: "Water waste is what we can't live with. We can't live with people that are watering the street - what we call gutter flooders. We're attacking that problem, we have our water bills and we know who our worst offenders are and we are approaching those people, auditing their properties and giving them ideas of how they can save water." The counties are faced with the double whammy of low rainfall - and dramatically reduced deliveries from Lake Mendocino - a primary source for the Russian River water shed. Mike Thompson, Sonoma County Water Agency: "We don't want to see a repeat of what happened in the Klamath River 5 to 10 years ago, when they had a huge die -off of their Chinook salmon. We've seen what happens when in other river systems when there isn't enough water for these fish, we wanted to avoid something like that happening here." In Santa Rosa, the city's is asking consumers to cut use by 15 percent immediately. If they haven't filled their home pool by today - it's too late. The city also recommends customers forgo the hone car wash - and head to a commercial wash - wheh uses reclaimed water. So far there seems to be a realization among consumers that conservation is the price paid for living in California - Pam Morton, Corte Madera resident: "I think it's critical. I lust re -landscaped last year, I put in drought tolerant plants, have drip systems in, do the flushing thing, I have energy efficient appliances. I'm very conscious of it and my daughter's an environmental scientist - so she beats it into me" If you were ever thinking about replacing any of your appliances with low flow types of appliances, now Is the time to do It, because most of the agencies in the North Bay are offering tremendous rebates. Copyright 2007, ABC7/KGO-TV/DT. FUTURES MARKET Think. Predict. Gloat. http://abclocal.go.com/kgo/story?section=local&id=5440874&ft=print 7/11/2007 Drought a drain in wine country - USATODAY.com Aft.. J iment # -3 Page 1 of 2 Get capital Onc in In 4V t I , ~� ' ILTI Drought a drain in wine country By John Ritter, USA TODAY CtN PRINTTHIS Powered by f;"--kabifihf SONOMA, Calif. — Charles Willard swears by his new high-tech outdoor irrigation system that uses satellite - monitored ground weather stations around the region to manage how much water his grass and plants receive. Cool or cloudy means less irrigation. A heat wave tells the system to water more often. It shuts down for weeks during winter rains. The goal is for Willard's landscaping to get enough water to thrive, but not a drop more. Willard, a marketing consultant, says he's using at least 10% less water a month with the $600 system, which he got for $300 with a rebate. "It's been reliable, certainly efficient based on the numbers," he says. "I haven't touched it other than minor adjustments. I don't even think about it anymore." The debate here and in other parched areas of the nation is whether such voluntary measures will be enough to conserve water supplies. Parts of the USA — including California, much of the West and Southeast — are in a drought, or near -drought, and face the prospect of mandatory restrictions. Advertisement "Certain segments of the population won't do anything unless they're forced to, and penalties, including for Yes No some people (utilities) shutting off water, (are) serious enough," says Liz Gardener, Denver Water's conservation manager. The agency isn't pushing to fine users for excessive watering as it did during Colorado's severe 2002-03 Yes No drought, she says. Billboards and bus signs urge conservation with the slogan "use only what you need." 'Pressure' on grape growers Last month, California officials ordered the Sonoma County Water Agency to cut the amount of water it draws from the Russian River by 15% to keep the level high enough for fall salmon spawning. The unprecedented mandate is affecting 750,000 of the agency's customers in Sonoma and Marin counties, including growers of Yes • No some of the nation's finest wine grapes. "We're in a very desirable place to live, and we know there's tremendous pressure for the water we use to grow I Get Quotes! our grapes from urban sources and fisheries," says Pete Opatz, a viticulturist who manages vineyards for Vino Farms in Sonoma and Napa counties. San Francisco, Los Angeles, other California cities and Alameda County have asked consumers in the past three months to voluntarily use less water. Supplies stored in reservoirs will be adequate the rest of this year, but another meager snowfall in the Sierra Nevada likely could mean mandatory cutbacks next year. "Another winter like last winter and we're in serious trouble," says Brad Sherwood, spokesman for the Sonoma water agency. The Sierra snowpack, which melts in spring and supplies much of California's water, was 27% of its normal volume this year. Rocky Mountains snow that melts into the Colorado River and supplies water to 30 million people, including Las Vegas and Southern California, has also been anemic most of this decade. Water -saving plumbing codes and rebates for water -efficient appliances have reduced water wasted indoors nationwide, but outdoor use keeps growing, even in dry areas where lush, irrigated lawns can't be justified, says Amy Vickers, a conservation consultant in Amherst, Mass. "Having a lawn and other irrigated landscaping in a desert, even if it's watered efficiently, still uses a tremendous amount of water," http: //u satoday. pri ntthi s. c l ickabi lity. com/pt/cpt?action=cpt&title=Drought+a+drain+in+win... 7/6/2007 Drought a drain in wine country - USATODAY.com she says. Page 2 of 2 When a city asks for voluntary cutbacks on watering lawns, it may not see the drop it expects, Vickers says. "When you say, for example, only water every other day or every third day, people start assuming that they should water on those days whether they need to or not," she says. The only proven strategy for cutting outdoor use, Vickers says, is a mandatory water schedule backed up by enforcement and penalties. Conservation a 'fact of life' In April, the San Francisco Public Utilities Commission asked the 2.4 million Bay Area residents it serves to cut water use by 10% by June or face possible rationing. By mid-June, the agency had seen an 18% drop in projected use, but that could have been because the weather was unseasonably cool, says spokesman Tony Winnicker. As temperatures warmed, water use spiked again. "We don't feel like we're out of the woods, by any means," he says. "Conservation is always going to be a fact of life in California." During the state's last severe drought, from 1987 to 1992, some consumers knew they would be restricted to a water allotment based on previous use and reasoned, "Wow, IT tum on the faucets now so my allotment will be higher," Winnicker says. Raising the cost of water achieves only limited reductions, particularly among affluent consumers, says Kathy Nguyen, water conservation coordinator for Cobb County, Ga. "Water is a basic life need, so the higher you raise the price, there's only so much savings," she says. Long tens, it's unclear whether conservation will be enough. California Gov. Arnold Schwarzenegger has proposed building two huge, multibillion -dollar dams so the state can store more water. But he faces stiff legislative opposition. Among wine -grape growers in Sonoma and Napa counties, conservation "has been pounded into everybody's head for 15 years," Vino Farms' Opatz says. Most vineyards have sophisticated instruments that give precise data on soil moisture and the water content of vines so growers don't start irrigating too early in the late spring. To achieve the mandated 15% reduction, some growers will delay irrigation. That will please wineries that buy the growers' grapes, because starting irrigation later stresses the vines, and more stress produces a tastier grape. But less water and more stress means a grower produces fewer tons of grapes, and growers get paid by the ton. "That's always going to be the compromise when we talk water in our industry," he says. Contributing: Marissa DeCuir; Stefanie Frith, The (Palm Spnngs, Calif.) Desert Sun; Tim Evans, The Indianapolis Star; Dan Nakaso, Honolulu Star -Bulletin; Jeff DeLong, Reno (Nev.) Gazette -Journal; Marty Roney, Montgomery (Ala.) Advertiser; Wes Johnson, Springfield (Mo.) News -Leader; wire reports. Find this article at: http://www.usatoday.com/news/nation/2007-07-05-insidewater N.htm Check the box to include the list of links referenced in the article. Copyright 2007 USA TODAY, a division of Gannett Co. Inc. http://u satoday. printthi s. c l ickabi li ty. conVpticpt?ac tion=cpt&title=Drought+a+drain+i n+win... 7/6/2007 ITEM NO. i w DATE: July 18,2007 AGENDA SUMMARY REPORT SUBJECT: APPROVAL OF OPTICOM GPS TRAFFIC PREEMPTION SYSTEM FROM THE 3M CORPORATION FOR A PRICE NOT TO EXCEED $100,195 BACKGROUND: On October 18, 2006 the City Council was presented with a discussion and a short video presentation regarding the Opticom GPS Traffic Preemption System (Opticom). The Council was supportive of the system. Specific questions were raised regarding certain capabilities of the system and other agencies use of the system. Council directed staff to get answers to these questions and return to Council with a request to purchase the system. On November 1, 2006 the City Council approved the purchase of the Opticom GPS Traffic Preemption System (Opticom) in the amount of $110,000 directly from the 3M Corporation. This was an introductory price for the system that expired at the end of the calendar year. When Staff and the 3M Corporation attempted to structure the contract, legal issues arose. Those issues pertained to the fact that the majority of the work, which is system installation that was going to be performed, was intended to be subcontracted. It was discovered that 3M Corporation was not a licensed contractor in California. This did not give them proper licensing to subcontract per California State Law. Staff, 3M and the City Attorney attempted several solutions to this issue however the time line expired along with the introductory offer. (Continue on Page 2) RECOMMENDED ACTION: 1. Authorize the City Manager to negotiate an agreement with ATP to purchase the 3M GPS Opticom system for an amount not to exceed $100,195. ALTERNATIVE COUNCIL OPTIONS: Do not pursue project at this time. Citizens Advised: Requested by: Tim Eriksen, Director of Public Works and City Engineer Prepared by: Tim Eriksen, Director of Public Works and City Engineer Coordinated with: Tony Clarabut, Fire Chief and Candace Horsley, City Manager Attachments: 1. Statement of Work 2. ATP Price Quotation (March 2007) 3. ATP Price Quotation (June 2007) APPROVED: Candace Horsley, City anager July 18, 2007 Page 2 In March of 2007, Advanced Traffic Products (ATP), the authorized dealer for 3M, came forward with a price of $100,000.51 for the system. This price was achieved by eliminating some of the items from the original scope of services (see Attachment 2) and narrowing the quantity of units purchased. The Council was not satisfied with this new price quotation and directed staff to return to ATP and 3M to request the original price. Staff has been working with both 3M staff and ATP to create a price quotation that would be acceptable (see Attachment 3). This pricing is similar to the original. Each unit is provided at nearly 25% ($1,265) off the list price which is similar to the original offer. City electric crews will be trained to pull the cables for the system. City mechanics will be trained to install the systems on the vehicles. ATP will be responsible for set up, turn on, and validation testing and documentation. EXISTING TRAFFIC SIGNAL SYSTEM: The City has fourteen signals. Of the existing signals only eleven of the controllers are compatible with the Opticom system. The other two controllers are scheduled to be updated this summer and the Opticom components can be purchased and installed as part of the specifications for that project. OTHER AGENCIES USE OF THE SYSTEM: The Fire Department Staff has contacted both the Ukiah Valley Fire District and the local ambulance service (Ukiah Ambulance) to discuss their interest in this system. Both agencies are interested in the system. The Ukiah Valley Fire District has purchased five vehicle units for their engines. They intend to equip their vehicles with this technology as funds become available. FD Staff also contacted the City Attorney to discuss any legal issues that would possibly arise based on these agencies depending on the City's system. The City Attorney added that these agencies and the City will need to prepare and execute an indemnity agreement. He also raised the issues that the agencies would be required to adopt Code 3 emergency response policies approved by the City. SYSTEM DEFINITION: Traffic Preemption Systems are commonly used in cities throughout the country to facilitate the rapid response of Emergency Vehicles. Through a process of sequencing of traffic lights, this system clears a pathway for Emergency Vehicles to maneuver through intersections referred to as "green lighting". In the process of green lighting certain pathways, drivers are given a legal and safe option to get out of the route of the Emergency Vehicle. This system, commonly called 'Opticom', is marketed exclusively through the 3M Corporation. ATTACHMENT 8N Statement of Work (SOW) for OpticomT" GPS System, Ukiah, California n�[j�rp{�e�np a { w•,TM U: gg t 7. .'.'i34ttl�ti-i.¢YCvu^QPa�.t}ilsLr.SSYn.4�"-""-k,�..51-- �"•E�.'�. Contact Name Customer Agency Customer Phone Number Customer e-mail Address Date Requested 3M SOW Number 3M Owner Tim Erickson { City of Ukiah October 11, 2006 CA -2006101106 NHP -01 Nancy Phillips ((651-733-5519) y+u The city of Ukiah, California plans to Install an Opticom GPS system as a means to ensure effective intersection signal Priority Control for safe and rapid Emergency Response. This project includes turnkey installation of the equipment into vehicles and intersections. The first ten intersection and vehicle units are included as part of a Quick Start promotion, with an option to include additional equipment. 3M, acting as Prime Contractor, will provide project management, the equipment, and install, set-up, and turn -on the equipment at the intersections, and in the vehicles. i�aii.a�'�.. Intersections: • Installation, set up and turn -on of 10 or more intersections, with validation testing and documentation. The intersection equipment will be cabinet mounted unless GPS reception is limited in that location. • Intersection Documentation Package, including all manuals, maintenance schedule, warranty information, documentation of intersection equipment settings, user information, and contact information Vehicles: • Equipment installation of 10 emergency vehicles • Driver Training Kit • Vehicle Documentation Package, including all manuals, warranty information, user information, and contact information Page 1 of 7 10nin006 am Statement of Work (SOW) for Opticomn" GPS System, Ukiah, California � �.,,... {_,.... r�w'ms' S 8,' �1 { �,...r zR�n•' ,r { X {d±",,�,-""# w 3^s� §r "" i`"`.' 'L 2 ,Ff, mb�� 41,M _ • Acceptance of this Statement of Work • Signing of Contract • Completion of intersection equipment installation, set-up and turn -on of equipment, validation testing by 3M • Completion of vehicle equipment installation, set-up and turn -on of equipment, validation testing by 3M E • 3M acting as prime contractor will provide the equipment, installation, set-up, turn - on, and validation testing of all equipment In specified intersections and vehicles. • 3M will evaluate each site to determine GPS receptivity, and determine if cabinet mounted radios will get satisfactory reception, or whether pole mounting will be required. • 3M will ensure that the installed Opticom GPS systems will meets specifications. Standard system performance verification test procedures will be supplied to the customer. The specifics of this testing as applied to this project will be discussed and agreed to prior to the start of construction. • 3M is committed to providing a solution that meets the requirements of the Ukiah Traffic Engineering and Fire Departments, if the customer finds that the system does not meet our design specifications or the agreed upon testing, 3M will cover equipment repair or replacement per the standard Opticoml" GPS warranty in Appendix B, and labor for 90 days after the completion of validation testing and acceptance. Response and repair time for system failure or malfunction should be within 48 hours of initial report, • During Opticom equipment setup and turn on, 3M will coordinate with a representative of the City of Ukiah Signal Department so that programming of the traffic controller and the Opticom system occur concurrently. Ukiah Fire Department will define a contact person with authority to answer any questions and decide any issues relating to vehicle installation and operation preferences, and help address vehicle or system installation issues. Prior to the start of the project, s/he will review and agree to the verification test plan. At the conclusion of the Installation, s/he will receive 3M's test results and sign off that the vehicle installations have been completed. Ukiah Fire Department will provide a site for installation of the vehicle equipment, and a contact person who will organize the vehicle schedule Page 2 of 7 10/1112006 QUI Statement of Work (SOW) for OpticomTA° GPS System, Ukiah, California • Ukiah Traffic Department will define a contact person with authority to answer any questions and decide any issues relating to intersection installation and operation preferences, and help address intersection or system installation issues. Prior to the start of the project, s/he will review and agree to the verification test plan. At the conclusion of the installation, s/he will receive 3M's test results and sign off that the intersection installations have been completed. • Ukiah Traffic Department will provide a contact person who will assist 3M in providing access to the specified intersection and signaling equipment and defining and arranging for traffic control assistance, and will take responsibility for any traffic control desired in excess of basic cone placement. • Ukiah Traffic Department will ensure that existing infrastructure is compatible for Opticomlm GPS equipment, for example, Traffic Control Cabinets and Controllers, and conduits, and will be responsible for programming the traffic controller (in conjunction with Opticom equipment setup and turn on, see note under 3M Responsibilities, above). 3M will arrange and coordinate a kick-off/preconstruction meeting in Ukiah where the project plan will be defined, targeted within one month of the acceptance of this Statement of Work. A schedule will be provided after that meeting. (Generally, installation of equipment can be done at a minimum rate of one vehicle or intersection per day.) ..._.L '�kyC ,xr ZX This Statement of Work assumes the existing Ukiah infrastructure is adequate to support the 3M OpticomTm GPS equipment. Some examples of needs that have shown up in previous projects: modifications to existing conduits, traffic controller or cabinet upgrades. 3M will conduct a survey of the designated intersection sites prior to installation. Additional needs or potential problems may be defined during the site survey, or during the implementation of the project. Issues that come up and options for satisfying them will be submitted to key stakeholders in Ukiah as a change request. If the Customer desires changes in the scope or specifications, 3M will make every effort to accommodate those changes. This may require adjustment to the price or schedule. • Completion of vehicle and intersection installations: 3M will perform a series of tests at the intersections and on the vehicles according to our standard protocols, and will supply the results of these validation tests to the Customer. • Final acceptance will occur after 3M's testing are given to the customer. 3M is committed to satisfying the customer, and will proactively work with the customer to resolve any questions or issues that arise after the installation is complete. Page 3 of 7 10/11/2006 Statement of Work (SOW) for OpticomTM GPS System, ry {{Ukiah, California The 3M List Price for 15 intersections and 10 vehicles is $100,020 plus applicable local taxes (details in Appendix 1), Additional intersections and vehicles can be added at the rates listed below. Payment schedule options: rolwlol iE • The costs of the project to be paid in milestone payments, as follows: • The costs of the equipment ($70,220) to be paid in full when the equipment is shipped. • The costs of the intersection and vehicle installations ($29,600) to be paid in full when all intersection installations are complete, and agreed upon validation testing is signed off by Ukiah Traffic Engineering, and when all vehicle installations are complete, and agreed upon validation testing is signed off by Ukiah Fire Department. OPTION 2: • The costs of the project to be paid as a 3 -year low-interest lease purchase plan with three annual payments, with the first payment due when the vehicle and intersection installations are complete and agreed upon validation testing is signed off by the Ukiah Fire Department and the City of Ukiah. Details to be supplied upon request. Payment terms: net 30 days. Pricing good through December 31, 2006. p & =,+tZ +�J�{tf f���r �� �aa�,, �f.��� e' a,�,j�a�k. +r rk ir3 � psx i { d�. y F ! ',�,t,`�`y��'9'5..�"ia�..e't�i d`.'Ti� "i'^�.0}� 'T4 Prime Contractor — 3M Project Manager Nancy Phillips Office: 651-733.5519 Cell: 3M Center, Building 235-3W-52, 651.331.1728 Email: St. Paul, MN 55144 NancyPhillips@mmm.com Advanced Traffic Alan Hollen Office: 503-853-5015 Products Email: Alan@AdvancedTraffic.com Technical Service Pat Cosgrove Office: 1-651.575-3130 3M Center, Building 235-38-55 St. Paul, MN 55144 Page 4 of 7 10111(2006 Statement of Work (SOW) for OpticomTm GPS System, Ukiah, California By signing this document, the Customer and 3M agree to the scope, pricing, and terms of this Service Request. Customer Approval of Service Request Date: Name: Title: 3M Approval of Service Request Date: Name: Title: Page 5 of 7 /0/11/2006 am Statement of Work (SOW) for OpticomTM GPS System, Ukiah, California Appendix A. Equipment and Services, Lists and Pricing Unit Units Price Total Price OpticomT GPS Intersection Matched Components 10 Auxiliary interface Panel Kit 10 Card Rack w/ Power Supply Kit 10 OpticorW' GPS Installation Cable/517 10 OpticomTo GPS Preemption Vehicle Kit 10 Mounting Hardware 10 Opticorn ' GPS Explorer Software 1 Total, Quick Start Opdcom GPS Equipment $46.0000 3M Opdcorno' GPS Intersection Turnkey Installation Package 10 OpticomTm GPS Vehicle Installation 10 Total, Ouick Start Opticom GPS Turnkey Instatlegan Services $20.000.00 IcomTs GPS Intersection Matched Components 4 $5,300 $21,200 Il►ary interface Panel Kit 4 $300 $1,200 of Rack w/ Power Supply Kit 4 $425 $1,700 loomTa GPS Installation Cable/50' 4 $30 $120 Opticom7° GPS Intersection Turnkey Installation Package 4 $2,450 $9,$00 OpOcom OPS Vehicle Turnkey Installation 0 $580 $o icom GPS Vehicle Equipment Kit 0 $3,000 So icon Intersection Instailation/Malmenance Training 0 $5,000 $0 loom Vehicle Installation/Maintenance Training 0 $5,000 $0 Icom Train -the -Trainer Driver Training 0 $5,000 $0 Services Sublotal $20,800 Pricing good through December 31, 2006, Page 6 of 7 10111/2006 Advanced Trawic Products Opticom GPS Preemption System ATTACHMENT Name City of Ukiah Date 2/1/2007 Contact Tim Erickson / Chief Tony Clarabut Phone No. 707-463-6280 Address 300 Seminary Avenue Fax No. $ City Ukiah State CA zip Code 95482.5400 Project O ticom GPS PrioNt Control County 3,135.00 E -Mail Urne®dNofukiah.com ATP Sales Rep Mike Malcuit / Alan Hallen Oty Description Unit Price Price 11 Opticom OPS Intersection Kit $4,315.29 $ 47,466.19 11 Aux. Interface Panel Kit $285.00 $ 3,135.00 11 Card Rack w/ Power Supply $403.75 $ 4,441.25 11 50' GPS Cable $28.50 $ 313.50 11 Opticom GPS Vehicle Kit $2,404.12 $ 26 445.32 1 O tieom GPS Software Interface Kit $1,000.00 $ 1,000.00 Sub Total $ 82,80326 11 SERVICE: She survey to determine GPS receiver mounting $980.00 S 10,760.00 location at intersection, gps receiver Installation trainln , mapping, rorammin and software set-up, and vehicle installation training 0.0775% Sales Tax $ 6,41725 'This proposal does not Include installation of vehicle units, Intersection equipment or cabinet wiring. ATP will proyide full training to city personnel on how to Install these hems. TOTAL S 100,000.51 This quote will be honored for 90 days. 909 SE Everett Mail Way Suite 6280 - Everett, WA 98208 - 800 690 4287 www. advancedtra 8ic.com Attu�;hment # 3 Opticom GPS Signal Preemption System Advanced Traffic Products, Inc. 909 SE Everett Mall Way, Suite 8280 Everett, WA 98208 (800) 690-4287 Proposal to Tim Eriksen and Fire Chief Tony Clarabut The City of Ukiah, California Note 1: Amount of cable needed will be defined in the site survey; typical amounts range from 0- 300 ftlintersection Note 2: Training includes a classroom portion and in -field vehicle and intersection hands-on work, for up to 20 people. Pricing is valid through June 30, 2007 Opticom GPS Signal Preemption System 3M will: • 3M will evaluate each site to determine the optimum radio placement to maximize GPS receptivity. • Provide one day classroom training, consisting of the following modules: o Opticom GPS system overview o Opticom GPS vehicle installation and maintenance training o Opticom GPS intersection installation, setup/mapping, and maintenance training • Provide field installation instruction for vehicles and intersections, including oversight of at least two vehicles and intersections, all the way through verification testing. • Provide intersection installation training, set-up, turn -on, and validation testing of preemption equipment in specified intersections. • Provide a train -the -trainer driver training session, and training materials. • Provide ongoing expert technical service phone support during and after the completion of the project. • 3M will ensure that the installed Opticom GPS systems will meets specifications. Standard system performance verification test procedures will be supplied to the customer. The specifics of this testing as applied to this project will be discussed and agreed to prior to the start of construction. • 3M is committed to providing a solution that meets the requirements of the Ukiah Traffic Engineering and Fire Departments. If the customer finds that the system does not meet our design specifications or the agreed upon testing, 3M will cover equipment repair or replacement per the standard OpticomTM GPS warranty in Appendix B, and labor for 90 days after the completion of validation testing and acceptance. Response and repair time for system failure or malfunction should be within 48 hours of initial report. • During Opticom equipment setup and turn on, 3M will coordinate with a representative of the City of Ukiah Signal Department so that programming of the traffic controller and the Opticom system occur concurrently. • Direct Advanced Traffic Products, Inc. to act as its agent and accept this Purchase Order on behalf of 3M. 2 Opticom GPS Signal Preemption System • Ukiah Fire Department will install the vehicle equipment after 3M training. • Ukiah will install the intersection preemption equipment, after 3M training. • Ukiah Fire Department will provide a site for installation of the vehicle equipment, and a contact person who will organize the vehicle schedule • Ukiah Traffic Department will define a contact person with authority to answer any questions and decide any issues relating to intersection installation and operation preferences, and help address intersection or system installation issues. Prior to the start of the project, s/he will review and agree to the verification test plan. At the conclusion of the installation, s/he will receive 3M's test results and sign off that the intersection installations have been completed. • Ukiah Traffic Department will provide a contact person who will assist 3M in providing access to the specified intersection and signaling equipment and defining and arranging for traffic control assistance, and will take responsibility for any traffic control desired in excess of basic cone placement. • Ukiah Traffic Department will ensure that existing infrastructure is compatible for OpticomTm GPS equipment, for example, Traffic Control Cabinets and Controllers, and conduits, and will be responsible for programming the traffic controller (in conjunction with Opticom equipment setup and turn on, see note under 3M Responsibilities, above). ITEM NO. 10d DATE: March 7, 2007 AGENDA SUMMARY REPORT SUBJECT: APPROVAL OF OPTICOM GPS TRAFFIC PREEMPTION SYSTEM FROM THE 3M CORPORATION FOR A PRICE NOT TO EXCEED $100,000.51 BACKGROUND: On October 18, 2006 the City Council was presented with a discussion and a short video presentation regarding the Opticom GPS Traffic Preemption System (Opticom). The Council was supportive of the system. Specific questions were raised regarding certain capabilities of the system and other agencies use of the system. Council directed staff to get answers to these questions and return to Council with a request to purchase the system. On November 1, 2006 the City Council approved the purchase of the Opticom GPS Traffic Preemption System (Opticom) in the amount of $110,000 directly from the 3M Corporation. This was an introductory price for the system that expired at the end of the calendar year. When Staff and the 3M Corporation attempted to structure the contract, legal issues arose. Those issues pertained to the fact that the majority of the work, which is,system installation that was going to be performed, was intended to be subcontracted. it was discovered that 3M Corporation was not a licensed contractor in California. This did not give them proper licensing to subcontract per California State Law. Staff, 3M and the City Attorney attempted several solutions to this issue however the time line expired along with the introductory offer. (Continue on Page 2) RECOMMENDED ACTION: 1. Authorize the City Manager to negotiate an agreement with ATP to purchase the 3M GPS Opticom system for an amount not to exceed $100,000.51 ALTERNATIVE COUNCIL OPTIONS: Do not pursue project at this time. Citizens Advised: Requested by: Tim Eriksen, Director of Public Works and City Engineer Prepared by: Tim Eriksen, Director of Public Works and City Engineer Coordinated with: Tony Clarabut, Fire Chief and Candace Horsley, City Manager Attachments: 1. Statement of Work 2. ATP Price Quotation APPROVED: Candace Horsley, City anager March 7, 2007 Page 2 Advanced Traffic Products (ATP), the authorized dealer for 3M, has come forward with a price of $100,000.51 for the system. This price was achieved by eliminating some of the items from the original scope of services (see Attachment 1) and narrowing the quantity of units purchased. The current offer includes minimal installation by ATP. City electric crews will be used to pull all the cables for the system. City mechanics will install all the systems on the vehicles. ATP will responsible for set up, turn on, and validation testing and documentation. EXISTING TRAFFIC SIGNAL SYSTEM: The City has thirteen signals in place and has a fourteenth signal proposed in the summer of 2007. Of the existing signals only eleven of the controllers are compatible with the Opticom system. The other two controllers are scheduled to be updated this summer and the Opticom components can be purchased and installed as part of the specifications for that project. OTHER AGENCIES USE OF THE SYSTEM: The Fire Department Staff has contacted bath the Ukiah Valley Fire District and the local ambulance service (Ukiah Ambulance) to discuss their interest in this system. Both agencies are interested in the system. The Ukiah Valley Fire District has purchased five vehicle units for their engines. They intend to equip their vehicles with this technology as funds become available. FD Staff also contacted the City Attorney to discuss any legal issues that would possibly arise based on these agencies depending on the City's system. The City Attorney added that these agencies and the City will need to prepare and execute an indemnity agreement. He also raised the issues that the agencies would be required to adopt Code 3 policies approved by the City. SYSTEM DEFINITION: Traffic Preemption Systems are commonly used in cities throughout the country to facilitate the rapid response of Emergency Vehicles. Through a process of sequencing of traffic lights, this system clears a pathway for Emergency Vehicles to maneuver through intersections referred to as "green lighting". In the process of green lighting certain pathways, drivers are given a legal and safe option to get out of the route of the Emergency Vehicle. This system, commonly called 'Opticom', is marketed exclusively through the 3M Corporation. ITEM NO. l0e DATE: July 18, 2007 AGENDA SUMMARY REPORT SUBJECT: ADOPTION OF RESOLUTION RESTORING SIX ON -STREET PARKING SPACES ALONG SOUTH MAIN STREET SUMMARY: The west side of Main Street south of Mill Street is posted for no parking with painted red curbs. Staff measured the street width and found it to be 22 feet from center line to face of curb at the three locations identified in the attached photo map, Attachment "2". This width is sufficient to provide a travel lane (12 -feet) plus curb side parking (8 -feet). Staff evaluated the intersection for corner sight distance in accordance with the Caltrans Highway Design Manual. For a 25 mph speed zone (as posted on South Main Street), the sight distance required for vehicles on Mill Street is 275 feet. Once the driver pulls forward past the large street tree located in the sidewalk at the southwest corner of Mill Street and South Main Street, the required sight distance is available even with the proposed restoration of the six on -street parking spaces. Another concern relates to vehicles exiting the parking lot driveways on South Main Street. The proposed on -street parking spaces are likely to be utilized during the evening hours when the bank and the travel agency are closed. In addition, the six on -street parking spaces are proposed to be reestablished with two-hour parking limits, consistent with the other parking on the street. There will likely be a regular turn -over of vehicles that utilize this parking during daytime hours. Lastly, the proposed parking spaces will be centered on each section of curb between the driveways which will allow a section of red curb adjacent to each driveway. This will prevent vehicles from parking close to driveways and blocking driver's visibility. Therefore, staff does not believe that there will be an issue regarding sight distance for vehicles exiting the driveways. The Traffic Engineering Committee (TEC) considered the above request to restore six on -street parking spaces at its meeting on July 10, 2007. The TEC approved the request and recommends that the City Council restore six on -street parking spaces along the west side of South Main Street south of Mill Street. RECOMMENDED ACTION: Adopt resolution restoring six on -street parking spaces along South Main Street. ALTERNATIVE COUNCIL POLICY OPTIONS: Do not adopt resolution and provide direction to staff. Citizen Advised: Jaime Lugo, EI Sombrero Restaurant Requested by: Tim Eriksen, Director of Public Works / City Engineer Prepared by: Rick Seanor, Deputy Director of Public Works Coordinated with: Candace Horsley, City Manager Attachments: 1. Resolution for adoption 2. Photo map of South Main Street south of Mill Street APPROVED: Can ace Horsley, City Mana I er RJS: PG -R WWarkl pMck562 Attachment # 1 s RESOLUTION NO. 2007 - RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH RESTORING SIX ON -STREET PARKING SPACES ON SOUTH MAIN STREET WHEREAS, the City Council may by resolution designate portions of streets upon which the standing, parking, or stopping of vehicles is prohibited or restricted pursuant to Article 11, Chapter 1, Division 8 of the Ukiah City Code; and WHEREAS, there are currently several no parking zones along the west side of South Main Street (south of Mill Street); and WHEREAS, the Traffic Engineering Committee (Traffic Engineer) considered a request to restore six on -street parking spaces on South Main Street within the City of Ukiah; and WHEREAS, the Traffic Engineer recommends the request to restore six on -street parking spaces on South Main Street; NOW, THEREFORE, IT IS HEREBY RESOLVED, that the City Council of the City of Ukiah does restore six on -street parking spaces on South Main Street. The City Engineer shall determine the appropriate signage necessary to restore the on -street parking spaces. PASSED AND ADOPTED this 18th day of July, 2007 by the following roll call vote: AYES: NOES: ABSENT: ABSTAIN: ATTEST: Linda Brown, Deputy City Clerk Mari Rodin, Mayor Resolution No. 2007 - Page 1 of 1 S. Main St. at MITI St. Attachment# Z Proposed Restoration of Six On -Street Parking Spaces 0 1 inch equals 50 feet Photo Date: March 2001 ITEM NO. iof DATE: July 18, 2007 UKIAH CITY COUNCIL AGENDA SUMMARY REPORT SUBJECT: DISCUSSION AND DIRECTION REGARDING COMMENT TO COUNTY ON SCOPE OF PROGRAM ENVIRONMENTAL IMPACT REPORT FOR REVISED DRAFT UKIAH VALLEY AREA PLAN. SUMMARY: Mendocino County has circulated a Notice of Preparation of a Program Environmental Impact Report (EIR) for the Revised Draft Ukiah Valley Area Plan requesting comments on the scope of the EIR by August 1, 2007. This matter is placed on the Agenda to provide the Council with an opportunity to discuss and determine whether the Council desires to comment on the scope of the EIR. Attached please find the Project Description focusing on various Land Use Alternatives, together with the City Council's comments on the Draft EIR submitted to the County in October 2005 and the Talking Points submitted to the County for the January 2007 Study Session. Staff is requesting Council provide direction regarding comments to County on scope of Program Environmental Impact Report for Revised Draft Ukiah Valley Area Plan and continue matter to July 23, 2007 for action on letter of comment. RECOMMENDED ACTION: Provide direction regarding comments to County on scope of Program Environmental Impact Report for Revised Draft Ukiah Valley Area Plan and continue matter to July 23, 2007 for action on letter of comment. ALTERNATIVE COUNCIL POLICY OPTION: (1) Provide direction regarding comments to County on scope of Program Environmental Impact Report for Revised Draft Ukiah Valley Area Plan, or (2) decline to comment. Citizen Advised: N/A Requested by: Prepared by: Pamela Townsend, Senior Planner Coordinated with: Candace Horsley, City Manager Attachments: 1. Project Description 2. City Council Comments on Draft EIR, October 2005 3. City Council Talking Points, January 2007 APPROVED: Horsley, CityNanager i COUNTY OF MENDOCINO Telephone 707-467-2569 FAX 707-467-6424 PLANNING TEAM www.co.mendocino.ca.us/planningteam 501 Low GAP ROAD • Room 1204, UKIAH • CALIFORNIA • 95482 planningteam@co.mendocino.ca.us MEMORANDUM DATE: July 2, 2007 TO: Bureau of Land Management CalFire-California Dept. of Forestry California Dept. of Fish & Game California Dept. of Health Services California Dept. of Highway Patrol CA Dept of Housing & Community Development CA Regional Water Quality Control Board Capella County Water District CalTrans City of Ukiah Dept. of Conservation -Div. of Mines & Geology Local Agency Formation Commission Mendocino Council of Governments Mendocino County Agricultural Commissioner Mendocino County Air Quality Management District Mendocino County Dept. of Transp. & Public Works Mendocino County Emergency Services Mendocino County Environmental Health Services Mendocino County Office of Education Attachment # Mendocino County Sheriffs Department Mendocino County Water Agency Mendocino Solid Waste Management Authority Mendocino Transit Authority Millview County Water District No. California Trails Council NOAA — National Marine Fisheries Redwood Valley-Calpella Fire District Regina Water Russian River Flood Control District State Clearinghouse State Dept. of Water Resources State Parks & Recreation -Mendocino Headquarters Ukiah Unified School District Ukiah Valley Fire District Ukiah Valley Sanitation District U.S. Army Corps of Engineers U.S. Fish & Wildlife Service Willow County Water District RE: Notice of Preparation of Program Environmental Impact Report for Revised Draft Ukiah Valley Area Plan State Clearinghouse #2003072038 Pursuant to state and local guidelines implementing the California Environmental Quality Act, please be advised that the Mendocino County Planning Team will be the lead agency and will prepare a Program Environmental Impact Report (EIR) for the Revised Ukiah Valley Area Plan. We need to know the views of your agency as to the scope and content of the environmental information which is germane to your agency's statutory responsibilities in connection with the proposed project. Your agency may need to use the Program EIR prepared by this agency when considering your permit or other approval for the project. The project description, location and the potential environmental effects are contained in the attached material. Due to time limits mandated by State law, your response must be sent at the earliest possible date, but not later than 30 days from the date identified below. Comments by FAX will not be accepted. Please send your response to Phil Gorny at Mendocino County Planning Team, 501 Low Gap Road, Room 1204, Ukiah, CA 95482 We will need the name of a contact person in your agency. PROJECT TITLE: Ukiah Valley Area Plan PREPARED BY Phil Gorny TITLE: Planning Team Director TELEPHONE: (707) 467-2569 Enclosure: NOP —� Rallone a Freeway .�_ Wvxar Flnod Plain Cn,u nArra CaiUklah D. m L—i TribalLand Mle",I Cull Vi Land Ope,Spare/Aginitt—/Conrervarnn Arra Amami all and idburarlrr lrcal Ri PMen(I lud- Centex lecaluru L� ln—g Lculrural Fai4ing u— Discussion Areas !.. ,.inn Ommundy Planning Prowess Spume: Menaoclno County Pal Team Draft Ukiah Valley Area Plan Man pill by MIG. Inc. June 24,2W7 COUNTY OF MENDOCINO Telephone 707-467-2569 FAX 707-467-6424 PLANNING TEAM www.co.mendocino.ca.us/planningteam 501 Low GAP ROAD • Room 1204, UKIAH • CALIFORNIA • 95482 planningteam@co.mendocino.ca.us NOTICE OF PREPARATION PROGRAM ENVIRONMENTAL IMPACT REPORT FOR REVISED UKIAH VALLEY AREA PLAN Mendocino County will be preparing a Draft Program Environmental Impact Report (EIR) for the Revised Ukiah Valley Area Plan (UVAP) proposed by the County of Mendocino. The area (the "plan area") encompassed by the project includes approximately 60 square miles of land (about 38,000 acres) encompassing the Ukiah Valley in central Mendocino County (see attached map). The County prepared an original Draft UVAP in 2002, and a Draft Program EIR was prepared for that project. The Draft Program EIR (State Clearinghouse No. 2003072038) was circulated for public review in 2005. Subsequent to the close of the public review period, the County determined that the Draft UVAP required revision to respond to many of the issues raised by agencies and individuals commenting on the Draft EIR. The Revised Ukiah Valley Area Plan, if adopted, will serve as part of the County's General Plan. It will provide long-term policy direction for growth and development in the plan area over the planning period. The area plan refines and supplements the County General Plan to focus on issues of importance in the Ukiah Valley. The land use classifications, policies, and implementation measures of the UVAP provide more detailed guidance for the plan area than is contained in the existing County General Plan. In addition, the Revised UVAP will update policies and programs of the County General Plan, which was originally adopted in 1981. The Revised UVAP will build on the policy base and land use classifications included in the original UVAP, revising only those policies and implementation measures that the County deems necessary. On June 26, 2007, the Mendocino County Board of Supervisors directed the Planning Team and its consultants to proceed with additional analysis of four land use alternatives that would result in different potential buildout of the plan area. The four alternatives vary in what type of development and what density of development that would be allowed in nine "discussion" areas as shown on the attached map. The buildout potential of the four alternatives is outlined below: • The first alternative (Existing General Plan) is to maintain the maximum development allowed under the Existing General Plan. This alternative would result in a buildout within the unincorporated portion of the plan area of 1,242 new housing units (plus there is the potential for as many as 1,375 additional multi -family units with a minor use permit within General Commercial areas) and 1,042,984 to 2,368,033 square feet of new commercial development (depending on alternate floor to area ratios); there would also be about 422 acres of developable land classified and available for new industrial development. • Alternative A would result in a maximum buildout of 3,350 new residential units and 1,618,031 to 3,666,945 square feet of new commercial development (depending on alternate floor to area ratios); there would be a reduction in industrial land available for developmental to about 364 acres. • Alternative B would result in a maximum buildout of 4,576 new residential units and 2,772,602 to 6,607,935 square feet of new commercial development (depending on alternate floor to area ratios); there would be a reduction in industrial land available for developmental to about 293 acres of developable land. • Alternative C would result in a maximum buildout of 4,451 new residential units and 3,565,645 to 6,503,348 square feet of new commercial development (depending on alternate floor to area ratios); there would be 330 acres of developable land classified and available for new industrial development. Page 1 of 2 The County Planning Team and its consultants will develop an outline of environmental impacts and differences in the intensity of impacts for the four alternatives and develop revised draft policies and implementation measures to allow the Board of Supervisors to select a preferred plan alternative in late August 2007. That preferred alternative will be the "project' assessed in the Draft Program EIR, with the remaining three options (plus possibly other options) being assessed as EIR project alternatives. Pursuant to state and local guidelines implementing the California Environmental Quality Act (CEQA), please be advised that the Mendocino County Planning Team will be the lead agency for the project. Based upon preliminary environmental studies for this proposed project, the original Draft Program EIR, and comments received on that Draft Program EIR, the Mendocino County Planning Team has determined that a full scope Program EIR focusing on the following issues is required for the project: 1 Geology and Soils 6 AestheticsNisual Resources 11 Public Health 2 Hydrology & Water Quality 7 Noise 12 Agricultural Resources 3 Biological Resources 8 Air Quality 13 Hazards & Hazardous Materials 4 Cultural Resources 9 Public Services 14 Population & Housing 5 Traffic & Circulation 10 Land Use 151 Recreation To ensure that the EIR for this project is thorough and adequate, and meets the needs of all agencies reviewing it, we are soliciting comments on specific issues to be included in the environmental review. Public comments on the scope of issues to be evaluated in the EIR are encouraged. Details of the County's proposed project, the original Draft UVAP, and the original Draft Program EIR are on file with the office of the Mendocino County Planning Team, 501 Low Gap Road, Room 1204, Ukiah, CA 95482, and are available for public review between the hours of 8:00 a.m. to 4:00 p.m., Monday through Friday. Please submit written comments to the Planning Team by August 6, 2007. Comments by FAX will not be accepted. Please direct questions about the project itself to Phil Gorny, Planning Team Director, at (707) 467- 2569. Phil Gorny July 2, 2007 Planning Team Director Page 2 of 2 Attachment # C'`tty of ukia October 21, 2005 Honorable Board of Supervisors Mendocino County 501 Low Gap Road Ukiah, CA 95482 RE: Ukiah City Council Comments Concerning the Ukiah Valley Area Plan and Ukiah Valley Area Plan Draft Program Environmental Impact Report Honorable Chairman Delbar and Members of the Board: The Ukiah City Council welcomes this opportunity to comment on the Ukiah Valley Area Plan (UVAP) Draft Program Environmental Impact Report (EIR). In response to public comment and our own review and discussion, it was the unanimous direction of the City Council to direct staff to prepare comments to the technical and legal sufficiency of the UVAP EIR, which are being submitted separately. However, interwoven with public and Council comment about the UVAP EIR were concerns about the UVAP itself. The Council unanimously decided to prepare the following general comments which question the current relevance of the UVAP as well as the adequacy of the EIR. Current Relevance of the UVAP A principle concern was that the UVAP, developed in early and mid 1990's might be stale dated. It seems incongruent that a planning document intended to guide future growth and development for the next twenty years, should already be nearly ten to fifteen years old. Many things have changed since the beginning of the planning process, particularly in the past three years. Assumptions about water availability, sewer capacity, circulation infrastructure, growth projections and others may no longer be valid. In light of current information about these critical areas, we doubt that a citizen driven process would result in the same policies and land use patterns today. A significant change has been in the evolution of planning principles, which now emphasize "smart growth" and "healthy lifestyles" which are given little if any consideration by the UVAP. Growth Projections In describing the "methodology" used to develop the growth projections in the draft EIR, Appendix B cites flaws with every referenced projection, but uses them as the underlying basis for the projection presented here. Appendix B states "While the projections could overstate the amount of growth that will occur in the plan area, these projections will be used to ensure that the EIR assesses a 'worst case' scenario." 300 SEMINARY AVENUE UKIAH, CA 95482-5400 Phone# 707/463-6200 Fax# 707/463-6204 Web Address: wwwcltyofuklah. conn However, on page 33 it states, "It is entirely possible that future residential growth will be considerably greater than projected and assessed in this EIR." In fact, during discussion of the EIR for the Orr Creek bridge and Orchard Avenue extension project, Mr. Charles stated that the growth projections could be reached in three or four years. The statement on page 33 and Mr. Charles' personal comment invalidate the statement that "the EIR assesses a'worst case' scenario." In fact, the EIR fails to disclose or analyze the total buildout allowed by the UVAP. On pages 43 and 346 the EIR declares that buildout over the next twenty years would be the same under the existing General Plan or UVAP. The EIR fails to provide any discussion or analysis to support this conclusion. Timely Adoption of Mitigation Measures On page 34 it states, "The EIR concludes that, in most cases, the cumulative effects of this buildout can be reduced to a less than significant level assuming that the County implements the stated policies and implementation measures included in the draft UVAP in a timely manner." Significant growth pressures now increasing in the Ukiah valley, coupled with the prevailing staffing and funding shortfalls, raise the likelihood that key policies and implementation measures will not be adopted in a timely manner. Given the conversion of 145 industrial parcels, 250 acres of prime agricultural land and 283 acres of rangeland, it is probable that buildout under UVAP, fueled by growth pressures, will far outstrip that of the existing General Plan. The EIR fails to identify a single policy or implementation measure that would limit near term buildout under UVAP. Water Availability The EIR fails to identify feasible sources of water to serve the development proposed by the UVAP. The summary on page 38 not only makes it clear that there is no identified feasible source of future water, but also that existing sources are not secure. This fact is confirmed on page 266 where it states that in dry years "diversions could be reduced by 30% to 40%" under the currently proposed Eel River reductions. Indeed, on page 266 it states, "It is these 'dry year flow reductions' that are of concern because they undercut the reliability of the water supply. Municipal water purveyors, and many agricultural operations, will need to replace the Eel River source in dry years in order to maintain the current level of operations. Whether or not they can find a replacement supply of that magnitude remains to be seen." The draft EIR fails to acknowledge the efforts of an advocacy group that seeks to end the diversion entirely. This group is waging a sophisticated lobbying campaign targeted at regulators, legislators, downstream users and urban population centers. 2 Sewer Capacity The current upgrade and expansion of the Wastewater Treatment Plant will only provide a fraction of the sewer connections needed to serve the growth allowed by the UVAP. The mitigation proposed by the EIR is to expand the existing plant or build a new one. The EIR fails to provide any fiscal or practical analysis of the feasibility of either of these approaches. Indeed, the record suggests that neither is feasible. The City and the Ukiah Valley Sanitation District have just awarded a bid for the upgrade and expansion of the sewer treatment plan at a cost of 57 million dollars (12 million above the engineer's estimate) that will result in a quadrupling of the monthly service charge for residential users. There is no discussion of precisely where or if a new "satellite" sewer treatment plant in the northern part of the valley could be feasibly located, the public opposition it would surely encounter, the impacts that could result, and what, if any mitigation measures are available to eliminate or adequately reduce the impacts. Traffic and circulation Construction of needed improvements, if they take place at all, are unlikely to keep pace with development. We are also concerned that development allowed by UVAP will have significant impacts to circulation within the City that are not mitigated. We are concerned that the UVAP is an unmitigated road map for sprawl and congestion. We suggest that the City and County work closely together to fairly assess impacts and cost of mitigations, similar to the way in which this was done regarding the Brush Street Triangle. Page 162 of the draft EIR lists "conceptual road extensions and other improvements that the County may seek in the future" but fails to analyze the fiscal or practical feasibility of these improvements .In fact, many of these improvements, discussed for years, are becoming less feasible with each passing year as buildout, right of way encumbrances and costs escalate. Fiscal Analysis Given the large scale mitigations proposed for water, sewer, circulation and other significant impacts, absent a comprehensive fiscal analysis that determines the costs and how and by whom they will be paid, it is impossible to conclude that the recommended mitigations are feasible. To the extent that the EIR proposes infeasible mitigations, the mitigation is invalid and the impact remains unmitigated. Prior to approval of the UVAP, we recommend that a fiscal analysis of all major proposed impacts be conducted. Loss of Farmland and Prime Agricultural Soils The loss of 250 acres of agricultural land and 280 acres of rangeland is a significant adverse impact that cannot be mitigated. The loss of these lands decrease the inventory of agricultural land, negatively impact adjacent agricultural land, are growth inducing and promote urban sprawl. Loss of Industrial Land Base The loss of 145 parcels of industrial zoned land, while not identified as a significant adverse impact under CEQA, nevertheless represents a significant loss to the current and future economic viability of our community. We urge the retention of these lands as a necessary rnmponent of meaningful economic development that will provide living wage jobs. The future viability of local resource based industries, including forest products, is dependent on retaining a sufficient base of industrial zoned land. Floodplain Development As concluded in the draft EIR, allowing substantial development in the floodplain is an impact that cannot be mitigated. The proposed mitigation is to import fill to raise any structures above the flood level. The impact to downstream property owners is "mitigated" by an implementation measure (SF -2.3.4: page99) that calls "where feasible" for minimizing floodplain fill. The only feasible way to prevent floodplain fill and encroachments and increased downstream flooding is to avoid facilitating floodplain development. The EIR fails to analyze the cumulative impact of floodplain development, but simply declares that the impact is not significant. Each individual future project will be found to have a less than significant impact. This lack of cumulative impact discussion is unacceptable and renders this portion of the document inadequate. Urban Sprawl The UVAP encourages leap frog development and urban sprawl by re -zoning resource lands in relatively outlying areas. The competition for limited water and sewer hookups will also result in uneven patterns of development. Smart growth principles and growth management are needed to insure that development proceeds in a sustainable and orderly fashion. Growth Inducing Impacts The UVAP will have significant growth inducing impacts that cannot be mitigated. These growth inducing impacts will create additional pressure on farm land, open space, circulation, air quality and water and sewer availability. Smart growth principles are needed to limit growth inducing and other negative impacts. Environmentally Superior Alternative The EIR identifies Growth Management as the environmentally superior alternative, but also states that the Sustainable Development/Smart Growth alternative would actually allow more growth and development than the UVAP but with fewer negative impacts. Clearly, either of these alternatives is feasible and superior to the UVAP. 12 Finally, the EIR suggests that a hybrid alternative, combining Growth Management and Sustainable Development/Smart Growth is another possibility. We encourage the development of this alternative which holds the best promise of providing for sustainable and orderly growth and development to provide housing and jobs while minimizing adverse environmental impacts. Implicit in smart growth principles is that land already suitably zoned for development that is contiguous to urban uses and services should be developed prior to re -zoning agricultural lands. Mark Ashiku Mayor iese comments. 5 Attachment # 3 UKIAH CITY COUNCIL Ukiah Valley Area Plan Talking Points Following are five broad areas regarding development of the UVAP that the Ukiah City Council believes merit discussion with the Board of Supervisors. I. CREDIBLE UVAP PROCESS a. There is a perception by some community members that the UVAP process is not fully transparent and responsive to community input. For the UVAP to be viewed as a credible document and to gain public support, the process must be open and responsive to community participation. The council would like to discuss with the Board ways that we can ensure the credibility and legitimacy of the UVAP process. II. REASSESSMENT OF UVAP a. Review Original UVAP Goals and Policies: Many community members sup- ported the draft UVAP goals and policies but were concerned with the land use map changes. Therefore, consider using the goals and policies as a starting point rather than going back to square one. Additionally, review major policies that were dropped during the original UVAP review process. III. ECONOMIC DEVELOPMENT a. Economic Development Element: The UVAP should contain an Economic Development Element that focuses on enhancing the local economy, especially the resource based and small business sectors. IV. ISSUES FOR INCLUSION IN THE UVAP a. downstream flooding. Any proposal for increased Floodplain development should include a meaningful discussion of the cumulative impacts of such development. b. Growth Projections: The UVAP should disclose total build out and analyze a worst case scenario whereby build out projected to occur over the life of the planning document might actually take place in as little as three or four years. c. Water: Existing sources are not sufficient to meet current needs in a dry year. The UVAP should realistically discuss the availability of water to provide for new development. d. Sewer: If projected build out under UVAP exceeds the hookups provided by the wastewater treatment plant expansion, the UVAP should explain how and where the additional sewer capacity will obtained. e. Circulation: It is vital that the County and City work together to identify and mitigate traffic impacts. New development should pay to mitigate impacts caused by that development. f. Floodplain Development: Last winter's storms provided a vivid lesson that Floodplain development should be avoided. Increased floodplain development will result in lives being placed in jeopardy or increased floodplain fill that will in- crease g. Protection for Agricultural Land: Protection of agricultural land is essential to maintaining our rural quality of life and to limiting sprawl and growth inducing impacts. There should be discussion about promoting urban type development in existing urban areas before development occurs on the fringe in non -urban areas. h. Retention of Industrial Zoning: It is important to retain a sufficient amount of industrial zoning to accommodate future needs. i. Timely Implementation of Mitigation Measures: The UVAP must include a strict mitigation monitoring plan to insure that mitigations are implemented in a timely manner to minimize the cumulative impacts of development. j. Fiscal Analysis: A comprehensive fiscal analysis of the costs of mitigations and how and by whom they will be paid is essential to determine if recommended mitigations are feasible. If it is not practical or economically feasible to construct mitigations for sewer, water, circulation or other impacts, then the mitigation is invalid and the impact remains unmitigated. k. Growth Management: The Ukiah Valley is currently subject to significant pressure for growth and development. A Growth Management Plan is necessary for sustainable and orderly growth and development and to provide for housing and jobs while minimizing environmental impacts. A Growth Management Plan will ensure that local builders have an opportunity for available sewer and water hookups. I. Redemeyer Road Second Access: Serious consideration should be given to restoring the "X" zoning overlay prohibiting further subdivision of lands accessed by Redemeyer Road until a second access is developed to address fire safety, emergency access and traffic congestion. V. ACTIVITIES CONCURRENT WITH AND INTEGRAL TO THE UVAP PROCESS: The following planning related initiatives will further the goals of the UVAP by provid- ing relevant information or assisting in implementation. a. Municipal Service Reviews: MSR's will provide relevant information that will help determine appropriate land use decisions. MSR's should be completed early in the UVAP process. b. Sphere of Influence: Developing a realistic Sphere of Influence for the City of Ukiah is a logical part of the UVAP process and the City welcomes citizen partici- pation and a recommendation on the SOI as part of the UVAP process. c. Tax Sharing Agreements: Tax sharing agreements will reduce or eliminate economic competition and position the City and County to make land use deci- sions based on planning principles. ITEM NO: 11a MEETING DATE: 7/18/07 AGENDA SUMMARY REPORT SUBJECT: DISCUSSION AND POSSIBLE APPROVAL OF A REQUEST FOR PROPOSALS FOR ENGINEERING SERVICES FOR THE PREPARATION OF A SEWER SYSTEM MANAGEMENT PLAN SUMMARY: Submitted for the City Council's consideration and possible approval is a Request for Proposals (RFP) for Engineering Services for the Preparation of a Sewer System Management Plan (SSMP). It is proposed that the City of Ukiah and the Ukiah Valley Sanitation District (UVSD) jointly pursue the preparation of the SSMP which will include both the City's and District's sanitary sewer collection systems. The UVSD Board of Directors approved the issuance of the RFP at their regularly scheduled meeting of June 27, 2007. (Continued on page 2) RECOMMENDED ACTION: Approve the RFP and authorize Staff to issue the RFP for the Preparation of the SSMP. ALTERNATIVE COUNCIL OPTIONS: Provide other direction to Staff. FUNDING: Funds in the amount of $100,000 have been budgeted in the Joint City/District Sewer Fund, Fund 612, for the 2007-2008 Fiscal Year under Budget Account No. 612- 3505-250-000. This amount represents one half of the anticipated cost related to the preparation of the SSMP. Citizens Advised: N/A Requested by: Rick Kennedy, Project Manager Prepared by: Rick Kennedy, Project Manager Coordinated with: Candace Horsley, City Manager, and Ann Burck, Water/Sewer Project Engineer Attachments: RFP for Engineering Services for the Preparation of a SSMP Approved: Candace Horsley, City Page 2 July 18, 2007 Discussion and Possible Approval of a Request for Proposals for Engineering Services for the Preparation of a Sewer System management Plan BACKGROUND: Pursuant to the requirements of the Statewide General Waste Discharge Requirements (WDR) for Sanitary Sewer Systems adopted by the California State Water Quality Control Board on May 2, 2006, Order No. 2006-0003-DWQ, Agencies owning wastewater collection facilities are to prepare a SSMP within a stipulated time frame based on population served. The goal and purpose behind the SSMP is to facilitate the proper funding and management of the sanitary sewer system for the purpose of reducing preventable Sanitary Sewer Overflows (SSO). The SSMP must include provisions that will provide the proper and efficient management, operation, and maintenance of the sewer collection system. The SSMP is to include eleven (11) elements consisting of (1) Goals, (2) Organization, (3) Legal Authority, (4) Operations and Maintenance Program, (5) Design and Performance Provisions, (6) Overflow Emergency Response Plan, (7) Fats, Oils, and Grease (FOG) Control Program, (8) System Evaluation and Capacity Assurance Plan, (9) Monitoring, Measurement, and Program Modifications, (10) SSMP Program Audits, and (11) Communication Program. The various elements of the SSMP have individual time frame completions. For the City and UVSD, based on their population, the submittal of first two sections of the SSMP are due to the Waste Board on November 1, 2007. Sections 3, 4, 6, and 7 are due May 1, 2009 and the remaining sections are due for submittal on August 1, 2009. On February 28, 2007, staff submitted to the UVSD Board for consideration and approval an RFP that included the preparation of the first two sections of the SSMP and a SSMP Development Plan and Schedule. The UVSD Board expressed their preference for an RFP that called for the preparation of the complete SSMP so that the cost to complete the entire document would be known. They did not want to treat the preparation of the SSMP in a piecemeal fashion. On May 23, 2007, staff submitted to the UVSD Board a working draft of an RFP that called for the preparation of complete SSMP and on June 27, 2007, staff presented the final draft RFP to the Board for approval. The draft RFP was modeled after an RFP prepared by the City of Downey. This RFP calls for the preparation of two additional elements beyond what has been specified in the State Water Resources Control Board Order No. 2006-0003. The two additional elements are a Capital Improvement Program (Task 11 in the RFP) and a Financial Plan (Task 14 in the RFP) and staff believe that the inclusion of these additional elements in the SSMP is highly desirable. It is estimated that the preparation of the elements of System Evaluation and Capacity Assessment (Task 9), Capital Improvement Program (Task 11), and Financial Plan (Task 14) will require the greatest amount of effort in the development of the entire SSMP. The System Evaluation and Capacity Assessment Plan involves analyzing the capacity of the sewer collection system under dry and wet weather peak flows generated from a defined wet weather event. It will involve the use of a specified hydraulic model with input of various sewer main gradients, land use, water use, and population data. The Consultant will be required to calculate flow generation rates for different land uses, perform 1/1 evaluation, and monitor actual system flows. As a result of the process, hydraulically deficient sewer mains will be identified and improvements needed for the repair of structurally deficient sewers will be identified and included in a Capital Improvement Plan identified as Task 11. The Financial Plan will identify personnel needs and resulting costs, Page 3 July 18, 2007 Discussion and Possible Approval of a Request for Proposals for Engineering Services for the Preparation of a Sewer System management Plan operating costs, CIP project costs, equipment requirements, and on going video inspection activity costs. The Consultant will be required to review the existing funding sources and revenue requirements and to develop justifications and recommendations for rate adjustments in order to meet near and long term system maintenance and operational needs. It is estimated that the effort needed to complete the SSMP as outlined and called for in the RFP will cost $200,000. The preparation of the various elements of the SSMP will span over three fiscal years and the City Council and the UVSD Board of Directors at their joint City/District Budget Hearing approved the funding level of $100,000 for the initial phase of the SSMP for the 2007-2008 Fiscal Year. The funds are budgeted in Account 612.3505.250.000. With the deadline for the first two elements of the SSMP being November 1, 2007, it is time to proceed with the issuance of the RFP and the selection of the Consultant. Aik,,,,innent # % CITY OF UKIAH ► e, THE UKIAH VALLEY SANITATION DISTRICT REQUEST FOR PROPOSALS FOR ENGINEERING SERVICES FOR THE PREPARATION OF A SEWER SYSTEM MANAGEMENT PLAN Issue Date: Due Date: 1 Project Engineer: Ann Burck Telephone: (707) 463-6286 E-mail: annb@cityofukiah.com Request for Proposal Sewer System Management Plan PURPOSE The purpose of this Request for Proposal (RFP) is to secure the services of a qualified Engineering Consultant to provide professional engineering services for developing a Sewer System Management Plan (SSMP) consistent with the State Water Resources Control Board Order No. 2006-0003, to ensure the proper and efficient short-term and long term management, operation, maintenance and financing for all aspects and components of the sanitary sewer collection system while taking into consideration risk management and cost benefit considerations. The SSMP shall act as a guide for the City of Ukiah (City) and the Ukiah Valley Sanitation District (District) upon which actions and decisions can be based to govern operation, maintenance, rehabilitation, and replacement of their collective sanitary sewer collection system. In order to ensure that adequate funding is available to meet all needs, a financial plan addressing all aspects of the City's and District's sanitary sewer overflows (SSOs), as well as mitigate any SSOs that do occur. Project development and implementation shall be in accordance with the Statewide General Waste Discharge Requirements as provided in State Water Resources Control Board Order No. 2006-0003 and all other applicable local, state, and federal requirements. 11. PROJECT DESCRIPTION A. Overview of the City and District Sanitary Sewer Collection System Wastewater collection and treatment within the incorporated and unincorporated, urbanized areas of the Ukiah Valley area is under the jurisdiction of the City of Ukiah (City) and the Ukiah Valley Sanitation District (District). The City owns and operates the waste water treatment plant and maintains the sewer collection systems owned by the City and the District. The District owns the sewer collection system within the unincorporated areas and portions of the City which were annexed within the last 30 years or so and never detached from the District when the annexations occurred. The District currently has no employees and under a 1995 Agreement the City provides administrative, maintenance, billing and collection services, and fund accounting support services to the District for the maintenance of its collection system. Both collection systems are currently treated as one system and the service fees collected from all the rate payers are deposited within Fund 612, City/District Sewer Fund. Connection fees which are collected for new connections are collected by the City and placed into separate City and District Capital accounts. In accordance with the 1995 Agreement, the costs of maintaining the collection systems and the waste water treatment plant is shared based on the ratio of sewer service units of each agency. B. General Description of the Collection System The combined sewer collection system is approximately 90.3 miles with approximately 41.1 miles of the total within the City owned system. The diameter of 2 Request for Proposal Sewer System Management Plan the sewer mains and trunk lines of the combined system ranges in diameter from 6 inches to 42 inches with the majority of the trunk sewers being within the District. Approximately 33.4 miles of the City's collection system were placed in service prior to 1957 with 9.7 miles constructed prior to 1905, 5.4 miles constructed prior to 1940 and 18.3 miles constructed prior to 1957. Between 1957 and 1976, 26.9 miles were added to the City and District systems. As reported in the 1977 Kennedy Engineers Report of Wastewater Collection System and Treatment Improvements and the 2003 Caldwell and Brown Technical Memorandum No. 25A for the Wastewater Treatment Plant Improvement Project, portions of the City's and District's collection system receives large quantities of 1/1 and those regions of the system receiving considerable 1/1 were identified in general terms. However, both reports stated that is was more economical as well as being more reliable to increase the hydraulic capacity of the plant versus the implementation of an aggressive sewer main and manhole rehabilitation program to reduce 1/1. As recommended in the 1977 Kennedy Report, observed inflow from system breaks and illegal connections were reduced by taking corrective action after the conclusion of the Consultant's field work. Both reports have recommended that the agencies conduct hydraulic studies to identify hydraulic deficient mains under existing and future land use conditions which has done been done to date. Under current City and District policy, property owners are responsible for the maintenance of the sewer lateral from the building face to the sewer main. The City's Municipal Code and the District's Sewer Use Ordinance describe the sewer lateral as consisting of two parts: the building lateral which is located between the building face and the property line and the street lateral which is between the property line and the sewer main. C. Organizational Structure The City's Public Utility Department provides the administrative, engineering, and maintenance support services for both collection systems as well as for the waste water treatment plant. The treatment plant personnel are assigned exclusively to the operation of the plant while the administrative and systems field personnel are shared between the sewer and water systems. The Department is managed by the Utility Director under the general supervision of the City Manager. Currently one project engineer, one engineering specialist, one shared GIS coordinator, and one shared utilities assistant are the administrative and engineering support staff assigned to the Water and Sewer Divisions; the GIS coordinator is currently an unfilled position. Assigned personnel positions for system maintenance are one supervisor, one lead worker, one service attendant and seven attendants. The City owns and maintains its own service fleet including video equipment, supporting hardware and software and the transport van. The District is currently considering hiring a General Manager on a consultant basis to provide administrative and managerial support to the Board of Directors. Request for Proposal Sewer System Management Plan D. Ongoing Collection System Maintenance Programs The Utility Department performs sewer main cleaning on a continual basis and responds to all reported sanitary sewer overflows. High incident locations have been identified and are targeted on a more frequent basis. A grease inceptor ordinance has recently been adopted by both the City and District and administration of the FOG Program is performed by a designated employee assigned to the wastewater treatment plant. When the work schedule permits, videoing of the sewer mains is performed in support of the City's and District's future Capital Improvement Program and as required by a court approved consent decree between the City/District and North Coast River Watch. Sewer Lateral Inspection and Testing Programs have been developed pursuant to the previously mentioned consent decree and the provisions of the programs require the inspection and testing of the sewer laterals upon the occurrence of a qualified point of sale transactions and other triggering events. As a result of opposition from the realty sector, the repair provisions of the program ordinances have been temporarily suspended until November 1, 2007 to give the City and District time to formulate a geographical format to the lateral testing and inspection including a financial plan by which all or portions of the repair could be financed or financial assistance provided to the property owner. E. Wastewater Treatment Plant The City's Wastewater Treatment Plant is currently undergoing major rehabilitation and expansion to replace facilities that were placed in service in 1958 and beyond and to accommodate 2400 new equivalent sewer service units. The project is scheduled for completion by mid 2009. When the Project is completed, the ADWF capacity will be increased from its actual capacity of 2.37 mgd and permitted capacity of 2.8 mgd to 3.01 mgd and the PWWF capacity will be increased from 20 to 24.5 mgd. Prior to the Project, the WWTP has reached the discharge limits relative to 5 day BOD, TSS and total coliform organisms for discharge to the evaporation/percolation ponds. In 1997, a high rainfall year, a daily peak influent flow rate of 19.3 mgd was recorded. III. PRELIMINARY SCOPE OF WORK Task No. 1 — General Administration, Meetings, and Presentations 1.1 Coordinate efforts of the project team and sub -consultants, monitor project schedule and budget, and administer the Professional Service Agreement with the City. 1.2 At the commencement of the Project, the Consultant will conduct a "kickoff' meeting with City project staff at the City offices located at 300 Seminary Ave, Ukiah, to discuss the following: a. Introduction of Project Team for both Consultant and City b. Project scope, parameters, and schedule c. Identify specific tasks, goals, and milestones to be accomplished and discuss or develop effective strategies to accomplish the project goals. d. Review available documents. 0 Request for Proposal Sewer System Management Plan e. Prepare a memorandum to document the established goals and the strategy by which the goals will be accomplished. The memorandum will serve as the basis for subsequent action in accordance with the Project scope of work. 1.3 A work plan will be prepared for each project task setting forth significant milestones and deliverables for all team members to ensure compliance with the established project execution strategy and project goals. A meeting with City staff will be held for presentation and review of the work plan. 1.4 Arrange for and meet with other City Departments and agencies in order to collect information for the completion of the project. City project team will participate in the meetings on an as needed basis. 1.5 Prepare monthly progress reports summarizing the actual work performed, meetings attended, unresolved project issues, and the status of each task's schedule and budget. 6 Arrange for and participate in informal project meetings, conference calls, or e- mail communications with the City project team members to review progress and to exchange ideas and information. An allowance of a minimum of one meeting per month is to be included in the project budget. However, the Consultant will be expected to conduct as many meetings, conference calls, or participate in e-mail communications to ensure that the needed exchange of information and ideas takes place in timely manner. 7 Subsequent to completing the draft of each Element of the SSMP, submit six (6) copies of the Draft Element to the City project team for review and comment. Incorporate appropriate comments received from the City into the draft final version of each SSMP Element. 1.8 Prepare and participate in a formal and separate presentation of the Draft Final SSMP to the City Council and to the District Board of Directors. Task No. 2 — Develop SSMP Element Entitled "Goals" Review the City's operational and maintenance standards and procedures and staffing levels to ensure that there are adequate provisions and personnel in place for the proper operation and maintenance of all portions of the sewer collection system to report SSOs and to respond effectively to any SSOs that may occur. Identify deficient procedures, policies, and staffing levels and recommend solutions for the mitigation of any deficiencies noted. Interview the sewer and water field crew to identify any deficiencies that occurred during the flood of December 30 and 31, 2005. Formulate agency goals for the City's and District's sewer collection system which shall include the following: 1. To properly manage, operate, and maintain all portions of the City's and District's sewer collection system. 2. To provide adequate capacity to convey the peak wastewater flows. 3. To minimize the frequency of SSOs. Request for Proposal Sewer System Management Plan 4. To mitigate the impacts that are associated with any SSO that may occur. 5. To meet all applicable regulatory notification and reporting requirements. Task No. 3 — Develop SSMP Element Entitled "Organization" Review the City's organizational and reporting structure for the Sewer and Water Division of the Public Utility Department. From the review work performed under Task 2, identify any deficiencies in the staffing levels or organizational reporting. Create two organizational charts to reflect current staffing levels and organizational structure and recommended staffing levels and organizational structure which are to be included in the Organization Element. The Organization Element shall identify the following: 1. The name of the responsible or authorized representative. 2. The names and telephone numbers for management, administrative, and maintenance positions responsible for implementing specific measures in the SSMP program. Include lines of authority as shown on the organization chart with a narrative explanation. 3. The chain of communication for reporting SSOs from receipt of a complaint or other information, including the person responsible for reporting SSOs to the State and Regional Water Board and other agencies if applicable. Supplementary information, such as contact information, shall be placed in an appendix to facilitate updating without the need of updating the SSMP. Task No. 4 — Develop SSMP Element Entitled "Legal Authority" Analyze and assess the City's Municipal Codes pertaining to sewerage and the District's Sewer Ordinances and the agencies combined standards and develop a written description that demonstrates, through sanitary sewer system ordinances, codes, service agreements, or other legally binding procedures, that the City and District possess the necessary legal authority to accomplish the following: Prevent illicit discharges into the collective sanitary sewer collection system such as, but not necessarily limited to, storm water, chemical dumping, inflow from basements and area drains and unauthorized debris. Require that sewers and connections be properly designed and constructed. Ensures access to private property to inspect for illicit discharges or investigate complaints. Limit the discharge of fats, oils, and grease and other debris that may cause blockages. Enforce any violation of the agencies sewer ordinances and codes. Any deficiencies found in the assessment of the City's and District's existing legal authority shall be identified and recommendations made to permit the enforcement of the items listed above. The SSMP shall outline the steps and the schedule that the agencies must follow in placing the requisite legal authorities in place. 0 Request for Proposal Sewer System Management Plan Task No. 5 — Develop SSMP Element Entitled "Operation and Maintenance Program" Develop an Operation and Maintenance Program (OMP) that encompasses applicable and appropriate maintenance policies and procedures currently utilized by the City and incorporate into the OMP new policies and procedures that are needed to ensure that the OMP addresses at a minimum the following elements and processes. 1. Applicable procedures and standards for maintaining and updating the City's GIS mapping of the sanitary sewer collection system including standards to be utilized by City staff, consultants, and developers including requirements for record drawings and digital files. 2. A preventative sanitary sewer maintenance program which is to include the following: • Scheduling regular maintenance and cleaning of the sanitary sewer collection system including lift stations • System of documenting maintenance performed. Review field documentation currently being used and make recommendations for improvement. 3. A sanitary sewer Rehabilitation and Replacement Plan (RRP) that includes at a minimum the following programs: • Video Inspection/Assessment Program. Review the existing program and make recommendations as to any needed improvements including but not limited to staffing and equipment needs and modernization of video assessment software. Describe the City's current program and provide recommendations for improvement. • A system for ranking the condition of sewer pipes. Review the City's video assessment software and make recommendations for any needed upgrades. Describe the current system. • Identification and prioritization of sewer system deficiencies identified in the sewer assessment including fat, oil and grease problem areas and pipeline structural and lift station deficiencies. • Identification of short term and long term rehabilitation and replacement actions necessary to address each deficiency. 4. Develop a written training program for the City based on existing training protocol, and any other training not currently conducted that is necessary or recommended to remain in compliance with the California Statewide General Waste Discharge Requirements and all applicable safety requirements. The program shall include a detailed description of the various types of training required, which employees should receive the training, how often the training must be repeated, where the training may be obtained and tracking recommendations to be utilized by City management for the administration of the training program. 5. In coordination with the City project staff, develop an equipment and replacement part inventory including identification of critical parts. The inventory shall also include a list of suppliers and contractors capable of providing the necessary parts and equipment. Request for Proposal Sewer System Management Plan Task No. 6 — Develop SSMP Element Entitled "Design and Performance Provisions" Recommend Design and Performance Provisions that consist of Technical Specifications suitable for use in public works contracts for the installation of new facilities as well as Standards of Practice for use by Public Utilities staff in repairing existing sanitary sewer facilities. Include reasons behind the recommendation. It is preferred that consideration be given to existing Technical Specifications currently used by public agencies such as the Standard Specifications for Public Works Construction (Green Book). Review existing City Standard Plans and make recommendations for revisions. The City does not currently have a written Standards of Practice and the consultant shall develop such a standard incorporating appropriate current practices utilized by the field crew and include recommended practices not currently utilized. Describe the Technical Specifications selected by the City and document that the standards include procedures and standards for inspecting and testing the installation of new sewers, pumps, and other appurtenances and for the rehabilitation and repair projects. Include in the SSMP Element the written Standards of Practice adopted by the City or provide a description of the standards. Task No. 7 — Develop SSMP Element Entitled "Overflow Emergency Response Plan Review and make recommendations to the City's existing Sewage System Maintenance Overflow and Spill Prevention Program (MOSPP) for the purpose of ensuring that the MOSPP complies with the requirements of the General Statewide Waste Discharge Requirements and incorporate an approved, revised program into the SSMP Element. The MOSPP shall be completely reviewed to ensure consistency with the standards and procedures identified in the SSMP and to ensure that it includes, at a minimum, all elements identified in the Statewide General Waste Discharge Requirements and identified as follows: 1. Proper notification procedures so that the primary responders and regulatory agencies are informed of all SSOs in a timely manner. 2. A program to ensure an appropriate response to all overflows. 3. Procedures to ensure prompt notification to appropriate regulatory agencies and other potentially affected agencies such health agencies, Regional Water Boards, and water suppliers of all SSOs that potentially affect public health or reach waters of the State in accordance with the MRP. The SSMP shall identify the officials who will receive immediate notification. 4. Procedures to ensure that appropriate staff and contractor personnel are aware of and follow the Emergency Response Plan and are appropriately trained. 5. Procedures to address emergency operations such as traffic and crowd control and other necessary response activities. 6. A program to ensure that all reasonable steps are taken to contain and prevent the discharge of untreated and partially treated wastewater to waters of the United States and to minimize or mitigate and adverse impact on the Request for Proposal Sewer System Management Plan environment resulting from the SSOs., including such accelerated or additional monitoring as may be necessary to determine the nature and impact of the discharge Task No. 8 — Develop SSMP Element Entitled "FOG Control Program" Review and make recommendations to the City's existing fat, oil, and grease (FOG) source control program so as the FOG program complies with the requirements of the General Statewide Waste Discharge Requirements and incorporate an approved, revised program into the SSMP Element. Review the City's and District's existing FOG ordinances to ensure that appropriate authority has been provided for enforcement of the FOG program and the requirements support the approved FOG program. The FOG Program shall have the following minimum elements: 1. Implementation plan and schedule for a public education outreach program that promotes proper disposal of FOG. 2. Plan and schedule for disposal of FOG within the sanitary sewer system service area. This shall include a list of acceptable disposal facilities and any additional facilities necessary to adequately dispose of FOG generated within the City and District's sanitary sewer system service area. 3. Identify the legal authority to prohibit discharges to the system and identify measures to prevent SSOs and blockages caused by FOG. 4. Requirements to install grease removal devices, design standards for removal devices, maintenance requirements, best management practices requirements, record keeping and reporting requirements. 5. Authority to inspect grease producing facilities, enforcement authorities, and identify staff necessary to inspect and enforce the FOG program provisions. 6. Identify areas within the sanitary sewer system that are subject to FOG blockages and establish a cleaning maintenance schedule for each area. 7. Develop source control measure for all sources of FOG discharged to the sanitary sewer system for each problem area identified. Task No. 9 — Develop SSMP Element Entitled "System Evaluation and Capacity Assessment Plan Develop a sanitary sewer System Evaluation and Capacity Assessment Plan (SECAP) in accordance with the guidelines established by the Statewide General Waste Discharge Requirements and other requirements identified by the City and District. The main goal of the SECAP is to completely analyze the sewer collection system, including the development of a fully functional hydraulic model that will provide the hydraulic capacity for dry weather peak flows and wet weather peak flows generated from an appropriate design storm or wet weather event and evaluate and recommend alternatives to address the hydraulic deficiencies. At a minimum the SECAP shall include the following: Evaluation of the sanitary sewer system including: • Development of a hydraulic model of the City's and District's sewer collection system and truck lines. Request for Proposal Sewer System Management Plan • Hydraulic model shall be MWH Soft InfoSewer Suite most current edition fully compatible and integrated to the City's GIS ESRI Arclnfo format or City approved equal. • Hydraulic model software shall become the property of the City upon completion of the Project and should be sized for a minimum of 7,000 pipe segments and include a one year subscription for two fixed and one floating license. • Incorporate all necessary information into the hydraulic model including but not limited to City and County land use designations, sanitary sewer system characteristics, sewer lift stations, inflow and infiltration flows, population data, and water usage data. • Flow monitoring to develop flow generation rates for different land uses, 1/1 evaluation and application from the review of existing reports, and percent of metered water that is discharged to the sewer system under all conditions. • The number of locations, the number of times each location must be monitored, approximate duration of each monitoring activity and costs for flow monitoring shall be included in the proposal. • Calibrate the hydraulic model to accurately simulate the actual physical system under all conditions. • Consultant shall provide training to City staff on the operation of the hydraulic model including written operation and maintenance guidelines. As a part of the training, the analysis of potential commercial mixed use development within the District (98 acre area known as the Brush Street Triangle). • Determine capacity of system components • Identify hydraulic deficiencies and the sources that contribute to peak flows associated with overflow events. 2. Establish sanitary sewer hydraulic design criteria to include: • Criteria development to be coordinated with existing City and District codes and ordinances and Public Utility requirements. • Applicable items as necessary to ensure adequate hydraulic capacity for dry weather peak flow conditions and peak wet weather flows from an appropriate wet weather event. • Average flow rate, peak flow rate, main line sizing, velocities, grades, depth of cover, and other appropriate criteria. 3. Develop Hydraulic Capacity Enhancement Plan to include: • Identification of all pipelines determined to be hydraulically deficient • Detailed analysis of remediation alternatives considering costs and associated benefits • Prioritize deficiencies to be addressed. • Incorporate prioritized deficiencies into the Capital Improvement Program. Task No. 10 — Develop SSMP Element Entitled "Monitoring, Measurement, and Program Modifications" Develop a written Plan for Monitoring, Measurement and Program Modifications to include at a minimum the following items and incorporate into the SSMP: 10 Request for Proposal Sewer System Management Plan • Maintenance of relevant information that can be used to establish and prioritize appropriate SSMP activities. • Monitoring implementation of the SSMP and measuring the effectiveness of each element of the SSMP. • Assessing the success of the preventive maintenance program. • Updating program elements based on monitoring and performance evaluations. • Identifying and illustrating SSO trends including frequency, location, and volume. This Element shall include the identification and tracking of key performance indicators that will be used to measure progress of the SSMP implementation and the performance of the agency's collection system. Examples of key performance indicators are service calls, blockages, SSO events over a twelve month period, causes of SSO events (roots, grease, debris, other), volume of SSOs and volume contained, and annual maintenance production by activity compared to planned production. Task No. 11 — Develop SSMP Element Entitled "Capital Improvement Program" Incorporate the results from the previous Tasks and develop the following: 1. Short term and long term Capital Improvement Program (CIP) that address hydraulic and structural deficiencies identified on a project basis by: • Ranking/prioritization of identified project and deficiency • Rehabilitation and replacement actions necessary to address each deficiency • Budget cost estimate 2. Develop short term and long term Capital Improvement Program (CIP) that addresses proper management and protection of the sanitary sewer system infrastructure assets. 3. Develop a schedule for implementing the short term and long term CIP 4. Incorporate the schedule and costs into the Finance Plan Task No. 12 — Develop SSMP Element Entitled "SSMP Program Audits" Develop a program/methodology for performing periodic internal audits of the SSMP appropriate to the size of the City's and District's sewer collection system and number of reported SSOs. The audit program shall focus on evaluating the effectiveness of the SSMP and the City's compliance with SSMP requirements identified in the Statewide General Waste Discharge Requirements. The program shall also identify deficiencies in the SSMP and necessary steps to correct them. This task will require the development of a comprehensive audit form that can be utilized by City Staff to implement this program on a regular basis. The employee classification of the individual responsible for conducting the internal audit, the scope of the audit, the audit work product, and the schedule for the audit shall be included in this Element. I1 Request for Proposal Sewer System Management Plan Task No. 13 — Develop SSMP Element Entitled "Communication Program" Describe the City's and District's system of communication with the public on the development, implementation, and performance of the SSMP. It is envisioned that the Draft Elements of the SSMP will be posted on the City's Web site for public information as they are completed and approved for publication by the City's Project Manager. If needed, public workshops will be conducted for the purposes of receiving public input to various elements of the SSMP. If the Consultant is requested to participate in the workshop, compensation for the workshop effort will be treated as extra work. The City will place a public notice on its Website notifying the public that that the City and District has engaged the services of a Consultant to prepare the required SSMP and this notice will identify the regulatory provisions requiring said SSMP. Task No. 14 — Develop SSMP Element Entitled "Financial Plan" Develop a Financial Plan that describes personnel needs and resulting costs, operating costs, CIP project costs, equipment requirements, on-going video inspection activities and other related WDR/SSO requirements. Meet with City staff to review existing City and District funding sources and revenue requirements. Develop justification and recommendations for rate adjustments in order to meet near and long term requirements. Develop recommended public notice to be utilized in the required Proposition 218 notification to property owners. IV. TASKS TO BE PERFORMED AND ITEMS TO BE PROVIDED BY CITY AND DISTRICT City and District shall furnish to the Consultant, without charge, any and all information, data, reports, maps, and records, which are available at the City's offices, as are necessary for the Consultant to provide the services as described herein. At a minimum, the City and District will provide the following information: 1. Provide project management. The City will assign a Project Manager to act as the City's and District's liaison to the Consultant's project team. 2. City will provide the Consultant with access to City Offices and field personnel familiar with City practices, codes, enforcement activities, and operational activities related to the City and District sewer collection system. Access will be provided upon an agreed schedule between the project managers for City and Consultant. 3. Provide the Consultant's project management staff a work area while performing activities within the City and District. Available work space is limited and it is necessary that the Consultant schedule in advance work area needs with the City's Project Manager. 12 Request for Proposal Sewer System Management Plan 4. Provide or make available reports, drawings, records, GIS data and files, and other information deemed needed to perform and complete the required scope of work. 5. City will provide one set of prints of scaled base maps showing either main line gradients or elevations of bottom of manholes to assist Consultant in performing capacity calculations. V. PROPOSAL REQUIREMENTS A. Proposal Submittal The Consultant shall submit three (3) copies of the proposal by 5:00 pm, Tuesday, June xx, 2007 to: Ann Burck Water/Sewer Utilities Project Engineer City of Ukiah Public Utility Department 411 West Clay Street Ukiah, CA 95482 Questions regarding this Request for Proposals or request for additional information may be directed to the Project Engineer, Ann Burck, at (707) 463- 6286. B. Proposal Format Proposals must include the information requested and comply with the requirements outlined in this Request for Proposals. Proposals shall, at a minimum, address the Preliminary Scope of Work and be formatted to include the following sections. 1. Project Understanding and Approach • Understanding of the Project • Describe the approach to the project including steps to ensure compliance with the project objectives and work quality and accuracy 2. Key Personnel • Qualifications of key project personnel • Responsibilities to be assigned • Time allocation for project staff • Locations where the work is to be performed 3. Project Management System • Describe the components of the project management system that demonstrate capability in the management of the projects of this scope. In a sample monthly project management report. • Describe procedure for monitoring progress and providing cost control 13 Request for Proposal • Steps that will on schedule 4. Budget and Schedule Sewer System Management Plan be taken to ensure that the project stays Include a fee summary and a not to exceed fee for the Preliminary Scope of Work. The fee summary shall include a cost and man-hour breakdown for each defined task of the Proposed Scope of Work. Include a project schedule that accounts for all tasks. C. Required Proposal Information Proposals shall include the minimum information as outlined below: 1. Complete name of the firm, address, and telephone numbers. 2. Firm's tax identification number. 3. The year the firm was established as currently structured and operated. 4. Name of the Project Manager assigned to the Project. 5. Name, address, and telephone number of the individual to whom correspondence should be directed. 6. List of subconsultants, if any, who will be part of the project team including their specific areas of responsibility. 7. General description of the structure of the firm's organization whether it be an individual, partnership, corporation, or joint venture. 8. A minimum of four 4 references that the City may contact concerning the firm's and/or project manager's performance on similar projects in scope and complexity. 9. Representative listing of contracts that are similar in nature to the work of this Project which the firm has engaged paying particular attention to those contracts of the last four years in the Bay Area, Sacramento Region, or Northern California Area. 10. List of Contracts that the firm has had with the City and the County of Mendocino during the last five (5) years. 11. General information concerning the firm's ability to perform work similar to the work to be performed for this Project. 12. The firm's current rate schedule with effective dates. 14 Request for Proposal Sewer System Management Plan VI GENERAL REQUIREMENTS A. Consultant Minimum Qualifications 1. The firm and any subconsultants must be legally qualified to practice Civil Engineering in the State of California. Subconsultants performing more than 5% of the work must be approved by the City. 2. Previous professional work, demonstrated capabilities and experiences of the project team and project Manager must be documented and will be heavily weighted in the selection process. 3. A Project Manager is to be designated by name and may not be changed without prior written approval by the City. Significant changes from the proposed project staff having a significant percentage of their time assigned to this Project may result in the termination of the Contract. The City reserves the right to have the Consultant remove and replace the Project Manager or any significant staff member or subconsultant from the Project for non performance, unsatisfactory performance or other just cause. B. Quality of Work The Consultant agrees to deliver quality products and services that meet or exceed generally accepted industry standards and those which have been expressly stated in this Request for Proposals. Product and services which fail to meet the required standards will not be accepted. The Consultant will be wholly responsible for correcting any deficiency at no additional cost to the City and District. The Consultants proposal shall include a detailed description of the quality assurance procedures that are to be used for this project. C. Insurance The Consultant shall maintain commercial general liability insurance and professional liability (errors and omissions) insurance in the aggregate limit of $2,000,000 and $500,000, respectively, during the term of the Contract. The Consultant shall also maintain other insurance as is required by the City. Prior to the start of the work, the Consultant shall furnish a certificate of insurance and policy endorsements naming the City, District, its officers, agents and employees as additional insured. D. Exceptions to City's Standard Services Agreement A sample copy of the City's Professional Services Agreement and the required types and monetary levels of insurance that the Consultant must carry during the term of the contract are attached to this RFP. Exceptions to the provisions of the City's standard Professional Services Agreement and/or to the types and monetary limits of insurance that are required must be presented and described in the Consultant's proposal. 15 Request for Proposal E. Non -disclosure of Information Sewer System Management Plan The Consultant and project subconsultants shall take reasonable and prudent measures to safeguard all information used in the development of the work products including all draft and final versions including the information to any party, or use the project data or information on any other project without the express written consent of the City. G. Payment The Consultant will be paid on a time and expense basis following the successful submittal and acceptance of the deliverables not to exceed the maximum contract amount. H. Schedule The Consultant shall complete and submit to the City for final approval the deliverables under Tasks 2 (Goal SSMP Element) and 3 (Organization SSMP Element) no later than September 1, 2007 to permit the City to submit the two SSMP Elements to the North Coast Regional Water Control Board by the required deadline of November 1, 2007. The Consultant shall complete and submit to the City for final approval the deliverables of Tasks 4 (Legal Authority SSMP Element), 5 (Operation and Maintenance SSMP Element), 7 (Overflow Emergency Response Plan SSMP Element), and 8 (FOG Control Program SSMP Element) no later than March 1, 2008. The Consultant shall complete and submit to the City for final approval the deliverables of Tasks 6 (Design and Performance Provisions SSMP Element), 9 (System Evaluation and Capacity Assurance Plan SSMP Element), 10 (Monitoring Measurements and Plan Modifications SSMP Element), 11 (Capital Improvement SSMP Element), 12 (SSMP Program Audits Element), 13 (Communication Program SSMP Element) and 14 ( Financial Plan SSMP Element) no later than May 1, 2009 to permit the City to submit the seven SSMP Elements to the North Coast Regional Water Control Board by the required deadline of August 1, 2009. The Consultant may and is encouraged to complete all deliverables prior to the above deadlines. I. Miscellaneous 1. All plan, digital files, hydraulic analysis programs and files, and other documents prepared by the Consultant for this Project shall become the sole property of the City and District. 2. All engineering design and calculations shall be based on design standards adopted and/or agreed to by the City. 3. Correspondence, reports, invoices, and other written documents shall be in Arial font, 12 point minimum. 16 Request for Proposal Sewer System Management Plan 4. Digital files in Microsoft Word 2003 shall be provided for all written repots and SSMP Elements. 5. Digital files in AutoCad 2006 shall be submitted with all drawings. Layering and format conventions are to be agreed upon with City. 6. GIS files shall utilize ESRI Arcinfo Release 9.1 geodatabase and shall be submitted as part of the deliverables. 7. Any vertical Datum used shall be NAD 83 VII METHOD OF CONSULTANT SELECTION A Consultant Selection Committee will review and evaluate all proposals submitted and may interview top ranked Consultants if it is deemed necessary by the Committee. The Committee will evaluate and make its recommendation to the Negotiation Team for eventual award by the City Council (Awarding Body) based on a combination of the following criteria: 1. Project Understanding — Comprehension of the scope of work required for the completion of Project as described, awareness of the City's and District's needs, identification of the work elements, sequence of operations, project objectives and completeness in responding to the RFP. 2. Project Team — Identification of the individual in charge of the Work, including qualifications, technical backgrounds and experience of all key personnel to be assigned to the Project. Experience — Relevant technical experience and projects completed demonstrating the ability and capacity to perform the work included in the Project. 4. Budget and Schedules — Ability to deliver required documents meeting the anticipated schedule for the Project. Techniques and processes in place used for controlling costs and attaining project objectives within time and budget constraints. The Firm's record in accomplishing its work on schedule, within budget and in providing realistic cost estimates. 5. Compliance with Local, State, and Federal Requirements — Ability to produce a SSMP meeting the requirements of the State Water Resources Control Board Order No. 23006-0003. Compliance with all other regulatory requirements as deemed necessary to complete the work as required. 6. Project Approach — Originality and soundness of the Firm's approach to the project, including unique, innovative or cost saving methods. 7. Capabilities — Available staff and resources for the Project, location of offices, current workload, commitment of staff to the project and technology applications. 17 Request for Proposal Sewer System Management Plan 8. Local Sensitivity — Familiarity with local government and regulatory agencies and knowledge of the Project Area. 9. Reputation — References from former and current clients, stature in the industry, and awards earned. VIII RIGHT TO REJECT ALL PROPOSALS A. The City reserves the right to reject any and all proposals submitted in response to this RFP and no representation is made that any services agreement will be awarded. The City also reserves the right to award a services agreement for all or some of the tasks specified in the preliminary Scope of Work and has, therefore, requested that all proposals include a breakdown of costs on a task by task basis. B. All Costs incurred in the preparation of the proposal, in the submission of additional information, and/or in any other aspect of a proposal prior to the award of a Services Agreement will be borne by the Consultant. The City will provide only the staff assistance and documentation specifically referred to herein and will not be responsible for any other cost or obligation that may be incurred by the Consultant. All proposals submitted to the City and District shall become the property of the City and District. IX NEGOTIATION OF CONTRACT A Services Agreement will be negotiated for the extent of the work to be awarded and the services to be rendered. The City's standard Professional Services Agreement for Consulting Services is attached and the information provided by the selected Firm's proposal will serve as the basis for negotiation. If agreement is not reached, negotiations will be terminated. Negotiations may then be undertaken with the Consultant Selection Committee's second choice or ceased altogether. If an agreement is reached with the Consultant, a Services Agreement will be prepared in final form and executed by the Consultant for presentation to the City Council for Award and Approval for the Mayor to execute the Service Agreement. X EQUAL EMPLOYMENT OPPORTUNITY The City and District are equal opportunity employers and require all consultants to comply with City and District policies and regulations concerning equal employment opportunity. XI CONFLICT OF INTEREST The Consultant may be required to complete conflict of interest forms. IN W, ITEM NO: 11b MEETING DATE: July 18, 2007 AGENDA SUMMARY REPORT SUBJECT: REQUEST TO ESTABLISH JOINT AD HOC COMMITTEE WITH UKIAH VALLEY FIRE DISTRICT TO STUDY INTEGRATION OF FIRE PROTECTION SERVICES AND APPOINT A MEMBER OF THE CITY COUNCIL TO PARTICIPATE ON THE AD HOC COMMITTEE BACKGROUND: In 1989, after approximately four decades of a cooperative fire protection relationship where, under contract, the City of Ukiah provided fire protection services to the Ukiah Valley Fire District, the contract was dissolved. At this point the Fire District provided its own fire protection organization and has continued to operate independently since the dissolution. While the contractual relationship was dissolved in 1989, the two departments continued to provide mutual and automatic aid to each other in the event of significant emergencies. In early 2000, seeing the potential for increased efficiency and levels of service, City and District leaders initiated an effort to restore a more formalized relationship between the two fire agencies. That effort was later abandoned after a series of issues could not be resolved. In 2006 the City contracted with Emergency Services Consulting Inc. to develop a fire protection master plan. In the plan, which was adopted by the City Council on May 2, 2007, the consultant once again recommended as a top priority the re-establishment of a Ukiah Valley regional fire system. DISCUSSION: This agenda item requests approval of a joint recommendation of Fire Chief Tony Clarabut and Ukiah Valley Fire District Fire Chief Dan Grebil to establish an ad hoc committee to identify and analyze options for integrating fire protection services currently provided by the City Continued on page 2 RECOMMENDED ACTION: 1. Approve the formation of a joint ad hoc committee to study options for the integration of the Ukiah city FD and the Ukiah Valley FPD. 2. Appoint a member of the City Council to a seat on the ad hoc committee. ALTERNATIVE COUNCIL OPTIONS: 1. Modify the recommended make up of the ad hoc committee. 2. Not approve the recommended committee and direct the Fire Chief to work with the Ukiah Valley Fire Chief to develop integration proposals. Citizens Advised: Requested by: Prepared by: Tony Clarabut, Fire Chief Coordinated with: Candace Horsley, City Manager Attachments: Approved:t Candace Horsley, City anager and the Fire District. Upon completion of the analysis, the committee would be responsible for making a recommendation to the governing body of each agency for the most appropriate option for providing services into the future and a strategy for implementation. Membership of the ad hoc committee is intended to provide an opportunity for ground floor input into the analysis and selection of the preferred option by representatives of groups that are either directly or indirectly affected by any changes in the fire protection organizations or the manner in which fire protection/EMS services are provided. Proposed membership on the ad hoc committee is one person each, representing the following groups: Elected Officials Ukiah City Council Ukiah Valley FD Board of Directors Public Members City of Ukiah resident/landowner Ukiah Valley FD resident/landowner Fire Protection Management Ukiah FD Fire Chief Ukiah Valley FD Fire Chief Fire Department Labor Groups Ukiah FD Paid FF Association Ukiah FF Association (Vol. Rep) Ukiah Valley Fire District Employees Association Ukiah Valley Fire District Volunteer FF Association With the exception of the public members, members of the committee would be appointed by the group that they represent. It is recommended that the City Council and the Fire District Board each appoint the public member representing their community. In addition to the regular assignees to the committee, it is anticipated that other entities will be invited to participate and contribute to the discussion from the perspective of their particular field (i.e. Ukiah Ambulance Service, dispatch providers, Ukiah Police Department and Mendocino County Sheriffs Department). It is recognized that with the Council and Board approval of this committee that the requirements of the Brown Act will have to be met. ITEM NO: 11c MEETING DATE: Julv 18. 2007 AGENDA SUMMARY REPORT SUBJECT: DESIGNATION OF VOTING DELEGATE AND ALTERNATES FOR 2007 LEAGUE OF CALIFORNIA CITIES ANNUAL CONFERENCE — SEPTEMBER 5-8, 2007 The League of California Cities 2007 Annual Conference is scheduled for September 5- 8, 2006 in Sacramento. On Saturday, September 8 the League holds its Annual Business meeting where membership considers and takes action on resolutions that establish League policy. The League is requesting the City Council designate a voting delegate and, if desired, up to two voting delegate alternates to participate in this meeting. Staff is requesting Council designate a voting delegate and alternate(s) for the 2007 League Annual Conference and authorize the City Manager to submit the Voting Delegate/Alternate Form (Attachment 1) on their behalf. RECOMMENDED ACTION: Designate a voting delegate and alternate(s) for the 2007 League Annual Conference and authorize the City Manager to submit the Voting Delegate/Alternate Form (Attachment 1) on their behalf. ALTERNATIVE COUNCIL POLICY OPTIONS: Citizens Advised: N/A Requested by: League of California Cities Prepared by: Linda Brown, Deputy City Clerk Coordinated with: Candace Horsley, City Manager Attachments: 1 — Letter from League of California Cities dated June 8, 2007 & Voting Delegate/Alternates Form Approved: Candace Horsley, C jy Manager 1400 h S i uu. r 111 RAM I11) (A 95814 uw (9161 658-8200 in(916) 658-8240 Affuuhment # LF CAI1FORNI,\CITIES Please review this memo carefully. New procedures were adopted in 2006 regarding designation of voting delegates and alternates and voting at the Annual Conference. June 8, 2007 TO: Mayors, City Managers and City Clerks RE: DESIGNATION OF VOTING DELEGATES AND ALTERNATES League of California Cities Annual Conference — September 5-8, Sacramento The League's 2007 Annual Conference is scheduled for September 5-8 in Sacramento. An important part of the Annual Conference is the Annual Business Meeting, scheduled for Saturday morning, September 8, at the Hyatt Hotel in Sacramento. At this meeting, the League membership considers and takes action on resolutions that establish League policy. In order to vote at the Annual Business Meeting, your city council must designate a voting delegate. In the event that the designated voting delegate is unable to serve in that capacity, your city may appoint up to two alternate voting delegates. The ability to appoint up to two alternates is the result of approval last year of a League bylaws amendment that increased the number of voting delegate alternates from one to two. Please complete the attached Voting Delegate form and return it to the League's office no later than August 13, so that voting delegate/alternates records may be established prior to the conference. At the conference, voting delegate forms may be returned to the Voting Delegate Desk located in the conference registration area. Please note the following procedures that are intended to ensure the integrity of the voting process at the Annual Business Meeting. Action by Council Required. Consistent with League bylaws, a city's voting delegate and up to two alternates must be designated by the city council. When completing the attached Voting Delegate form, please attach either a copy of the council resolution that reflects the council action taken, or have your city clerk or mayor sign the form affirming that the names provided are those selected by the city council. Please note that designating the voting delegate and alternates must be done by city council action and cannot be accomplished by individual action of the mayor or city manager alone. Conference Registration Required. The voting delegate and alternates must be registered to attend the conference. At least one must be present at the Business Meeting and in possession of voting card in order to cast a vote. Voting delegates and alternates -over- are requested to pick up their conference badges before signing in and picking up the voting delegate card at the Voting Delegates Desk. This will enable them to receive the special stamps on their name badges that will admit them into the voting area during the Business Meeting. Transferring Voting Card to Non -Designated Individuals Not Allowed. The voting card may be transferred freely between the voting delegate and alternates, but only between the voting delegate and alternates. If the voting delegate and alternates find themselves unable to attend the Business Meeting, they may not transfer the voting card to another city official. • New Seating Protocol during General Assembly. At the Business Meeting, individuals with the voting card will sit in a separate area. Admission to this area will be limited to those individuals with a special stamp on their name badge identifying them as a voting delegate or alternate. If the voting delegate and alternates wish to sit together, they should be sure to sign in at the Voting Delegate desk and obtain the special stamps on their badges. The Voting Delegate desk in the conference registration area will be open September 5, 6 and 7, and prior to the Business Meeting on September 8. The conference registration area will open at 12:00 p.m., on September 5, at the Sacramento Convention Center. The Voting Delegate desk will also be open at the Business Meeting, but not during a roll call vote, should one be undertaken. The voting procedures that will be used at the conference are attached to this memo. Please share it and this memo with your council and especially with the individuals your council designates as your city's voting delegate and alternates. Once again, thank you for completing the voting delegate and alternate form and returning it to the League office by August 13, 2007. If you have questions, please call Mary McCullough at (916) 658-8247. Attachments: • 2007 Annual Conference Voting Procedures • Voting Delegate/Alternate Form OFEAIGUE FORN 1A CITIES 1400 K Street, Suite 400 • Sacramento, California 95814 Phone: 916.658.8200 Fax: 916.658.8240 www.cacities.org Annual Conference Voting Procedures 2007 Annual Conference One City One Vote. Each member city has a right to cast one vote on matters pertaining to League policy. 2. Designating a City Voting Representative. Prior to the Annual Conference, each city council may designate a voting delegate and up to two alternates; these individuals are identified on the Voting Delegate Form provided to the League Credentials Committee. 3. Registering with the Credentials Committee. The voting delegate, or alternates, may pick up the city's voting card at the Voting Delegate Desk in the conference registration area. We encourage voting delegates and alternates to sign in at the Voting Delegate Desk so that they may receive a special stamp on their name badge and thus be admitted to the voting area at the Business Meeting. 4. Signing Initiated Resolution Petitions. Only those individuals who are voting delegates (or alternates) and who have picked up their city's voting card by providing a signature to the Credentials Committee at the Voting Delegate Desk may sign petitions to initiate a resolution. Voting. To cast the city's vote, a city official must have in his or her possession the city's voting card and be registered with the Credentials Committee. The voting card may be transferred freely between the voting delegate and alternates, but may not be transferred to another city official who is not either a voting delegate or alternate. 6. Voting Area at Business Meeting. At the Business Meeting, individuals with the voting card will sit in a separate area. Admission will be limited to those individuals with a special stamp on their name badge identifying them as a voting delegate or alternate. If the city's voting delegate and alternates wish to sit together, all should sign in at the Voting Delegate desk and obtain the special stamps on their badges. Resolving Disputes. In case of dispute, the Credentials Committee will determine the validity of signatures on petitioned resolutions and the right of a city official to vote at the Business Meeting. OFEAGU E CALIFOKNIA CITIES CITY: 2007 ANNUAL CONFERENCE VOTING DELEGATE/ALTERNATE FORM Please complete this form and return it to the League office by August 13, 2007. Forms not sent by this deadline may be returned to the Voting Delegate Desk located in the Annual Conference Registration Area. Your city council may designate one voting delegate and up to two alternates. In order to vote at the Annual Business Meeting, voting delegates and alternates must be designated by your city council. Please attach the council resolution as proof of designation. As an alternative, the Mayor or City Clerk may sign this form, affirming that the designation reflects the action taken by the council. Please note: Voting delegates and alternates will be seated in a separate area at the Annual Business Meeting. Admission to this special area will be limited to individuals (voting delegates and alternates) who are identified with a special stamp on their conference badge. If your city's voting delegate and alternates wish to sit together at the Business Meeting, they are all encouraged to sign in at the Voting Desk in order to obtain the identifying stamp that will admit them to the special voting area. 1. VOTING DELEGATE Name: Title: 2. VOTING DELEGATE - ALTERNATE 3. VOTING DELEGATE - ALTERNATE Name: Name: Title: Title: ATTEST (I affirm that the information provided reflects action by the city council to designate the voting delegate and alternate.) Name: Phone: Title: Date: Please complete and return by August 13 to: League of California Cities ATTN: Mary McCullough 1400 K Street Sacramento, CA 95814 FAX: (916) 658-8240 AC2007 VotingDelegateLeaer.doc