Loading...
HomeMy WebLinkAbout93-36 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 2O 21 2~ 23 24 25 26 27 28 93-36 RESOLUTION NO. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH ADOPTING POLICIES AND RENTAL FEES FOR THE CITY FACILITIES OF THE TODD GROVE ROOM AND THE GRACE HUDSON MEETING ROOM ArHEREAS, the City owns, manages, and maintains facilities for public use; and WHEREAS, local community groups and private organizations request the use of these facilities; and WHEREAS, the use of these facilities necessitates a need for rental fees to provide for maintenance, repairs, utilities, and other operational expenses; and WHEREAS, the City Council notices public hearings and it has heard public comment on these issues; NOW, THEREFORE, BE IT RESOLVED that the City Council sets rental rates and policies for City facilities as attached in Exhibit "A" and Exhibit "B" for the Todd Grove Room and the Grace Hudson Meeting Room, and is incorporated herein. PASSED AND ADOPTED this 2nd day of December , 1992, by the following roll call vote: AYES: Councilmembers Malone, McMichael, Wattenburger, Shoemaker and Mayor Schneiter NOES: None ABSENT: None ABSTAIN: None Res Facilities FRED '~;CHNEITER, MAYOR CITY OF UKIAH COMMUNITY SERVICES DEPARTMENT 300 SEMINARY AVENUE UKIAH, CALIFORNIA 95482 463-6236 THE TODD GROVE ROOM USE OF FACILITY POLICY AND RENTAL INFORMATION EXHIBIT MAXIMUM CAPACITY EQUIPMENT AVAILABLE 225 (Assembly) 125 (Dining) RENTAL RATES 91 Chairs 15 Six Foot Tables/One Four Foot Table Full Kitchen Facilities Small Portable Stage and Dressing Rooms 1. PRIVATE ORGANIZATIONS/BUSINESSES/INDIVIDUALS: RESIDENT (CITY LIMITS) $75.00 (FIRST TWO HOURS) $30.00 (EACH HOUR THEREAFTER) NON-RESIDENT $85.00 (FIRST TWO HOURS) $35.00 (EACH HOUR THEREAFTER) 2. NON PROFIT ORGANIZATIONS AND GOVERNMENT AGENCIES RESIDENT $55.00 (FIRST TWO HOURS) $20.00 (EACH HOUR THEREAFTER) NON-RESIDENT $65.00 (FIRST TWO HOURS) $25:00 (EACH HOUR THEREAFTER) 3. WEDDINGS, SOCIAL GATHERINGS, AND DANCES: RESIDENT $250.00 (FIRST FOUR HOURS) $450.00 (EIGHT HOURS) NON-RESIDENT $275.00 (FIRST FOUR HOURS) $475.00 (EIGHT HOURS) {SECURITY GUARD: The City may require the renter to pay for a security guard for parties over 150 or where alcohol is available.) ADDITIONAL INFORMATION A. KITCHEN: USE OF EQUIPMENT $35.00 Flat Charge DEPOSIT $50.00 (Continued on Reverse) B. DEPOSITS: A $100.00 DEPOSIT IS REQUIRED FOR USE OF THE CLUBHOUSE (SECTIONS I & 2) A $200.00 DEPOSIT IS REQUIRED FOR USE OF THE CLUBHOUSE (SECTION 3) Part or all of your deposit may be withheld if the facility is left unclean or damage is found following your group's departure. C. INSURANCE REQUIREMENT: Renters must provide the City of Ukiah with a Certificate of Insurance naming the City of Ukiah as additionally insured on a City of Ukiah form. The certificate must be in the amount of: a. $500,000 (five hundred thousand) - no alcohol b. $1,000,000 (one million) if alcohol is to be served or sold HOUSE RULES IT SHALL BE THE DUTY of each individual, group, or organization using this building to carry out the following rules: 1. Sweep the floor at the close of your event. 2. Make sure the kitchen sink, stove, and entire area all around it is clean (if you have used this area). 3. Be sure trash has been placed in the trash can outside the kitchen door. 4. No smoking is allowed. 5. Before you switch off the lights, be sure all other electric power is turned off (range, heaters, stage lights, etc.). 6. Before leaving, close all windows and lock all doors. 7. Chairs, tables, and equipment may not be taken from the building. 8. All individuals, groups, and organizations using this building will be responsible for any damage to the building or equipment. THANK YOU FOR YOUR INTEREST IN THE CITY OF UKIAH'S TODD GROVE ROOM. WE LOOK FORWARD TO THE MUTUAL COOPERATION NECESSARY IN MAKING YOUR PROGRAM OR EVENT A SUCCESS. 4:CLUBHSE.MEM CITY OF UKIAH COMMUNITY SERVICES DEPARTMENT 300 SEMINARY AVENUE UKIAH, CA 95482 463-6236 GRACE HUDSON MUSEUM MEETING ROOM EXHIBIT "B" 431 SO. MAIN STREET USE OF FACILITY AND RE/~TAL INFOI~.ATION MAXIMUM CAPACITY - ASSEMBLY/DINING - 49 EQUIPMENT AVAILAB~ - 43 CHAIRS (APPROXIMATELY) 6 TABLES (5 SIX-FOOT AND I EIGHT-FOOT) KITCHEN AVAILABLE AT ADDITIONAL COST RENTAL RAIES- City of Ukiah sponsored activities - no charge Sun House Guild or Endowment Fund sponsored activities - no charge ***City policy does not allow for weddings or wedding receptions to be held in the Hudson Museum Meeting Room. 1. PRIVATE ORGANIZATIONS, BUSINESSES, AND INDIVIDUALS RESIDENT $50.00 (FIRST TWO HOURS) $20.00 (EACH HOUR THEREAFTER) NON-RESIDENT $60.00 (FIRST TWO HOURS) $25.00 (EACH HOUR THEREAFTER) $35.00 KITCHEN USE 2. NON-PROFIT ORGANIZATIONS AND LOCAL GOVERNMENT AGENCIES RESIDENT $35.00 (FIRST TWO HOURS) $15.00 (EACH HOUR THEREAFTER) NON-RESIDENT $45.00 (FIRST TWO HOURS) $ 10,00 {EACH HOUR THEREAFTER) $35.00 KITCHEN USE INSURANCE Before approval can be granted for use of the facility, renters must provide the City of Ukiah with a copy of their certification for liability insurance naming the City of Ukiah as additionally insured. The certificate must be in the amount of: a. $500,000 (five hundred thousand) - no alcohol b. $1,000,000 (one million) if alcohol is to be served or sold DEPOSITS A $100.00 DEPOSIT IS REQUIRED FOR USE OF THE MEETING ROOM. A $50.00 DEPOSIT IS REQUIRED FOR USE OF THE KITCHEN FACILITIES. PARKING - No parking in curbed red zone or in spaces marked "Museum Parking Only" CLEAN-UP The meeting room and kitchen area must be left in the same condition as you found them. Part or all of your deposit may be withheld for cleaning and/or repair of the meeting room and/or kitchen. If you have more than one can or bag of refuse, arrangements must be made to have it removed from the premises. U,~,AH COMMUNITY SERVICES DEPARTML. d' GRACE HUDSON MUSEUM MEETING ROOM HOUSE RULES It shall be the responsibility of each individual, group, or organization using this meeting room to observe the following house rules: 2. 3. 4. No smoking is allowed. No candles or open flames are allowed in the meeting room. Nothing will be attached to the walls using pins, tacks, or tape. Flowers are allowed on the tables only. Plants must be in containers with protective bases (to prevent damage to the carpet). Be sure trash (if you have any) is placed in the trash cans behind the Sun House. Since these containers are small, you will need to make arrangements for removal of large amounts of refuse from the premises. Keys to the meeting room may be picked up from Museum Staff at the Grace Hudson Museum by appointment only. At that time, Staff will go over the opening and closing procedures of the meeting room. Below is a check list for opening and closing the meeting room. OPENING PROCEDURE C. D. E. Turn off alarm before entering (make sure alarm light is off before opening or unlocking door). Open back door to building. Do not leave door unlocked. Unlock interior doors to meeting room. Check condition of meeting room. The french doors to the meeting room are locked from the outside. If you happen to be locked out, contact Museum Staff (during Museum hours) or the watch commander at the Ukiah Police Department (463-6250 after hours). CLOSING PROCEDURE A. Empty trash containers. B. Close french doors to patio. C.' Turn off lights (remember bathrooms and kitchen) and lock interior doors. D. Exit through the back exterior door and be certain that it is locked. All doors must be closed for the alarm system circuit to be complete. E. Turn the alarm system on (the light will come on). F. Deposit keys in the drop slot located below the alarm switch. PERSONS TO CONTACT DURING REGULAR HOURS: Community Services Department at City Hall - 463-6237 Museum Assistant at Grace Hudson Museum - 462-3370 THANK YOU FOR YOUR INTEREST IN THE CITY OF UKIAH'S GRACE HUDSON MUSEUM MEETING ROOM. WE LOOK FORWARD TO THE MUTUAL COOPERATION NECESSARY IN MAKING YOUR PROGRAM OR EVENT A SUCCESS. B:\MEETING '