HomeMy WebLinkAbout2026-05-27 PC PacketPage 1 of 2
Planning Commission
Regular Meeting
AGENDA
(to be held both at the physical and virtual locations below)
Civic Center Council Chamber ♦ 300 Seminary Avenue ♦ Ukiah, CA 95482
To participate or view the virtual meeting, go to the following link: https://us06web.zoom.us/j/83128884939
Or you can call in using your telephone only:
Call (toll free) 1-888-788-0099
Enter the Access Code: 831 2888 4939
To Raise Hand enter *9
To Speak after being recognized: enter *6 to unmute yourself
Alternatively, you may view the meeting (without participating) by clicking on the name of the meeting at
www.cityofukiah.com/meetings.
May 27, 2026 - 5:15 PM
1. ROLL CALL
2. PLEDGE OF ALLEGIANCE
3. AB 2449 NOTIFICATIONS AND CONSIDERATIONS
4. APPROVAL OF MINUTES
4.a. Approval of the Minutes of May 13, 2026, a Regular Meeting.
Recommended Action: Approve the Minutes of May 13, 2026, a Regular Meeting.
Attachments:
1. 2026-05-13 PC Draft Minutes
5. APPEAL PROCESS
All determinations of the Planning Commission regarding major discretionary planning permits are final unless a written appeal
stating the reasons for the appeal is filed with the City Clerk within ten (10) days of the date the decision was made. An
interested party may appeal only if he or she appears and states his or her position during the hearing on the decision from
which the appeal is taken. For items on this agenda, the appeal must be received by [date].
6. COMMENTS FROM AUDIENCE ON NON-AGENDA ITEMS
The Planning Commission welcomes input from the audience. If there is a matter of business on the agenda that you are
interested in, you may address the Planning Commission when this matter is considered. If you wish to speak on a matter that
is not on this agenda that is within the subject matter jurisdiction of the Planning Commission, you may do so at this time. In
order for everyone to be heard, please limit your comments to three (3) minutes per person and not more than ten (10) minutes
per subject. The Brown Act regulations do not allow action to be taken on audience comments in which the subject is not listed
on the agenda.
7. VERIFICATION OF NOTICE
8. PLANNING COMMISSIONER'S REPORT
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9. DIRECTOR'S REPORT
9.a. Receive Community Development Director's Report.
Recommended Action: Receive Community Development Director's Report and discuss questions
with Staff.
Attachments:
1. Planning Division Projects Report - 05-01-26
9.b. Receive a Report on Current Efforts and Strategic Direction of the City of Ukiah's Geographic
Information System (GIS) Services.
Recommended Action: Receive a report on current efforts and strategic direction of the City of
Ukiah's Geographic Information System (GIS) services.
Attachments:
1. Official Map Updates - Examples
2. GIS Project Examples (Static)
10. CONSENT CALENDAR
The following items listed are considered routine and will be enacted by a single motion and roll call vote by the Planning
Commission. Items may be removed from the Consent Calendar upon request of a Commissioner or a citizen in which even the
item will be considered at the completion of all other items on the agenda. The motion by the Commission on the Consent
Calendar will approve and make findings in accordance with Administrative Staff and/or the Commission recommendations.
11. UNFINISHED BUSINESS
12. NEW BUSINESS
12.a. Review and Consider Adoption of a Resolution Providing a Recommendation to the Ukiah City
Council on an Ordinance that Facilitates a Comprehensive Land Use Amendment and Rezoning
of Parcels Within and Adjacent to the City of Ukiah's Downtown Zoning Code Boundary.
[CONTINUE TO JUNE 10, 2026]
Recommended Action: Continue the item to a date certain of June 10, 2026, the next regular
meeting of the Planning Commission.
Attachments: None
12.b. Review and Discuss Planning Commission Rules of Conduct, and Provide Direction on Possible
Amendments.
Recommended Action: Review Planning Commission Rules of Conduct with Staff and agree, by
consensus, on possible amendments to the Rules.
Attachments:
1. 2026-04 PC Reso - Rules of Conduct w revised Exh A - signed
2. Exhibit A- Planning Commission Rules of Conduct marked-up May 2026
3. Page 11- LA City Planning Rules - Ex Parte
13. ADJOURNMENT
Please be advised that the City needs to be notified 72 hours in advance of a meeting if any specific accommodations or interpreter services
are needed for you to attend. The City complies with ADA requirements and will attempt to reasonably accommodate individuals with
disabilities upon request. Materials related to an item on this Agenda submitted to the Planning Commission after distribution of the agenda
packet are available at the Civic Center 300 Seminary Ave. Ukiah, CA 95482; and online at: www.cityofukiah/meetings/ at the end of the next
business day.
I hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the bulletin board at
the main entrance of the City of Ukiah City Hall, located at 300 Seminary Avenue, Ukiah, California, not less than 72 hours prior to the meeting
set forth on this agenda.
Kristine Lawler, City Clerk
Dated: 5/20/26
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Agenda Item 4a.
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CITY OF UKIAH
PLANNING COMMISSION MINUTES
REGULAR
Civic Center Council Chamber ♦ 300 Seminary Avenue ♦ Ukiah, CA 95482
Virtual Meeting Link: https://us06web.zoom.us/j/83128884939
May 13, 2026
5:15 p.m.
1. ROLL CALL
The City of Ukiah Planning Commission held a Regular Meeting on May 13, 2026. The meeting was
legally noticed on May 8, 2026. The meeting was held in person and at the following virtual link:
https://us06web.zoom.us/j/83128884939. Chair de Grassi called the meeting to order at 5:15 p.m. Roll
call was taken with the following Commissioners Present: Mark Hilliker, Jacob Brown, Devery
Montaňo, Rick Johnson, and Alex de Grassi. Staff Present: Craig Schlatter, Community Development
Director; Kristine Lawler, City Clerk; and Kim Saylor, Assistant Clerk.
CHAIR de GRASSI PRESIDING.
2. PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was led by Vice Chair Johnson.
3. AB 2449 NOTIFICATIONS AND CONSIDERATIONS
No notifications or considerations received.
4. APPROVAL OF MINUTES
a. Approval of the Minutes of April 22, 2026, a Regular Meeting.
Motion/Second: Johnson/Hilliker, to approve the minutes of the April 22, 2026, a Regular Meeting, as
submitted. Motion carried by the following Roll Call votes: AYES: Hilliker, Brown, Montaňo, Johnson,
and de Grassi. NOES: None. ABSENT: None. ABSTAIN: None.
5. APPEAL PROCESS
Chair de Grassi stated the appeals deadline date is May 26, 2026, before 5:00 p.m.
6. COMMENTS FROM THE AUDIENCE ON NON-AGENDA ITEMS
No public comments were received.
7. VERIFICATION OF NOTICE
The clerk noted that the agenda was properly noticed.
8. PLANNING COMMISSIONERS' REPORTS
No reports were received.
9. DIRECTOR’S REPORT
a. Receive Community Development Director’s Report.
Presenter: Craig Schlatter, Community Development Director.
Directive to the Commissioners to let the clerk know if there are any anticipated vacations this summer.
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Minutes of the Ukiah Planning Commission May 13, 2026, Continued:
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Report was received.
10. CONSENT CALENDAR
No consent calendar items were placed on the agenda.
11. UNFINISHED BUSINESS
No unfinished business items were placed on the agenda.
12. NEW BUSINESS
a. Presentation, Including Plans and Specifications, from LPA Design Studios Regarding Their
Proposed "New Life Clinic" at 214 East Perkins Street.
Presenters: Craig Schlatter, Community Development Director; Katherine Schaefers, Planning
Manager; Dan Grassi, OneTogether Solutions Development and Construction Vice President; Laura
Jeanne Andrews, LPA Design Studios Managing Director; and Alex Gilmore, LPA Design Studios
Project Manager.
Applicant Comment: Lenora Steel, New Life Chair.
Public Comment: Linda Sanders,
Direction was given to Applicants and Staff.
13. ADJOURNMENT
There being no further business, the meeting adjourned at 7:05 p.m.
____________________________
Kristine Lawler, City Clerk
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Agenda Item No: 9.a.
MEETING DATE/TIME: 5/27/2026
ITEM NO: 2026-822
AGENDA SUMMARY REPORT
SUBJECT: Receive Community Development Director's Report.
DEPARTMENT: Community
Development PREPARED BY: Craig Schlatter, Community Development Director
PRESENTER: Craig Schlatter, AICP
ATTACHMENTS:
1. Planning Division Projects Report - 05-01-26
Summary: Planning Commission will receive the Community Development Director's Report and discuss
questions with Staff.
Background: Director's Reports are bi-monthly oral reports given by the Community Development Director on
the status of projects, primarily within the Planning Division, of the Community Development Department.
Updates may include, but are not limited to, application status of major and minor discretionary permits, the
implementation status of advanced planning and related 2040 General Plan programs and projects, and
updates related to the activities of other divisions of the Department
Discussion: This report is expected to provide updates in the following areas:
May 2026 Planning Division Projects Report (Attachment 1)
• This is a monthly report produced on the first of each month. The May 2026 report and previous
monthly reports are located on the Planning Division Services web-page, under "Current Planning
Reports":
o https://cityofukiah.com/community-development/planning-services
Recommended Action: Receive Community Development Director's Report and discuss questions with
Staff.
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Permit #Site Address Date
Submitted Summary of Project Status
PA24-000020/21 534 E. Perkins St.12/23/24
Major Site Development Permit of APN 002-200-43 within the Pear Tree Center,
approximately 150 feet west of the E. Perkins St./S. Orchard Ave. intersection.
The proposal includes the construction of a ±1,700 sq. ft. Starbucks retail,
operating as carry-out and drive-through only, with no interior dining, and a total
gross building area, including the outdoor canopy, of approximately 2,885 sq. ft.
Inactive. No Applicant communication since February, 2025.
PA26-000005 760 Apple Ave.3/20/26
Minor Use Permit/Site Development Permit for construction of a ±410 square-
foot conference room north of the existing contractor's shop on APN 003-050-66
to provide additional office space for the staff and owners.
Approved by Design Review Board (DRB) April 29, 2026 with
clarifications requested to the Site Plan. Zoning Administrator
Hearing TBD.
PA26-000011 214 & 228 E. Perkins 4/10/26 Planning Commission Pre-Development Review of an incoming Site
Development Permit.
Awaiting payment. Further details forthcoming upon initial
review. Planning Commission presentation tentatively
scheduled for May 13th, 2026.
PA26-000012 1009 W. Perkins St.4/20/26
Three parcel Minor Subdivision.The northern portion of the property fronts W.
Perkins Street and currently contains an existing single-family dwelling. The
southern portion of the property fronts W. Church Street and includes a second
single-family dwelling on its eastern side, alongside a vacant, grassy field
on its western side.
Under Agency Review.
PA26-000013 680 S. State St.4/27/26
Minor Use Permit to convert the existing ±17,479 square foot retail structure
into a bowling/entertainment facility. From 2008 - 2025, the structure and parcel
were utilized by Rite-Aid Pharmacy. Since closure of the pharmacy in June
2025, the property has remained vacant.
Under Agency Review.
City of Ukiah
Submitted Planning Applications
5/1/2026
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ATTACHMENT 1
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General Plan
Element
Implementation
Program Date Due Description Status / Comments
Land Use E – Zoning Code
Amendments 12/31/2025 Amend the Zoning Code to address Downtown Zoning Code and Design
Guidelines.
Resolution No. AC 2026-0001 approved by the
Mendocino Airport Land Use Commission
(ALUC) on April 16, 2026. Planning
Commission public hearing scheduled for May
27, 2026.
Land Use E – Zoning Code
Amendments 12/31/2025 Update zoning districts and maps for consistency with the 2040 Land
Use Diagram.
Zoning, General Plan Land Use, and
Downtown Zoning Code map updates
approved by City Council on March 18, 2026.
Land Use D – City Gateway
Design Standards 12/31/2025 Prepare gateway design standards addressing landscaping, signage,
building form, and historic themes.
Resolution No. 2026-15 adopted by City
Council on 4/1/26.
Economic
Development
A – Economic
Development Strategy 12/31/2025 Prepare, adopt, and regularly update an Economic Development
Strategy.
In progress. Preparation of the Economic
Development Strategy is deferred pending
further progress on the City’s reorganization
and annexation applications.
Environment &
Sustainability
H – Cultural and Historic
Registry 12/31/2025 Update the list of cultural and historic resources eligible for state or
national designation.
In progress. Updates are deferred until
completion and adoption of the Historic
Preservation Ordinance.
Environment &
Sustainability
I – Historic Preservation
Ordinance 12/31/2030 Adopt a Historic and Archaeological Preservation Ordinance.
In progress. City staff, in coordination with the
Historical Society of Mendocino County, are
drafting the ordinance based on community
and Ad Hoc Committee input.
Mobility Element
A – Street Design / D –
VMT Performance
Measures
12/31/2025 Promote multimodal transportation through flexible parking regulations
and implement VMT reduction measures.
Resolution No. PC 2026-05 to expand bicycle
storage and parking infrastructure and advance
off-street parking reforms, approved by the
Planning Commission on April 22, 2026. City
Council review scheduled for May 20, 2026.
City of Ukiah
2040 General Plan Implementation - Status of Projects In-Process or Completed within the Last 60 Days
5/1/2026
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General Plan
Element
Implementation
Program Date Due Description Status / Comments
Mobility Element MOB 5.2 – Support for
Charging Stations 12/31/2025 Support installation of electric vehicle charging stations.
In progress. Electric Utility Department and
Community Development staff coordinated to
install 18 public chargers across three
locations, including the Library, Anton Stadium,
and Ukiah Skate Park. Building permits are
being finalized for submittal.
Mobility Element G – Transit Center 12/31/2030 Coordinate with MTA and partners to seek funding and conduct
feasibility work for a downtown transit center.
In progress. In January 2026, in coordination
with CDD Staff, language was added to the
draft Mendocino County RTP identifying a
vacant Courthouse Boulevard site as a
potential downtown transit center location by
MTA and MCOG staff.
Mobility Element L – Airport Parcels /
MOB-6.3 12/31/2025 Prepare a study identifying airport-supportive development parcels and
develop an infill policy for Airport Compatibility Zones.
In progress. Airport Infill Policy Ad Hoc
Committee met on April 29, 2026.
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Permit #Site Address Approved Date Summary of Project Comments
PPA25-
000001 615 Talmage Ave.3/11/26
Modification to the 2007 Use Permit (File No. 07-33) for the existing gas
station and convenience store to allow for the retail sale of distilled spirits in
addition to currently permitted beer and wine sales. No exterior
construction, site modifications, or further operational changes are
proposed as part of this request.
Approved by Planning Commission
on 3/11/26
PA26-000001 228 E Perkins St.4/1/26
Historic Demolition application pursuant to Ukiah City Code 3016. Vacant
commercial structure formerly operating as the "Perkins St. Grill" and the
"Lido" restaurant.
Approved by City Council on
4/01/26.
City of Ukiah
Recently (Within Previous 60 Days) Approved Projects
5/1/2026
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Agenda Item No: 9.b.
MEETING DATE/TIME: 5/27/2026
ITEM NO: 2026-737
AGENDA SUMMARY REPORT
SUBJECT: Receive a Report on Current Efforts and Strategic Direction of the City of Ukiah's Geographic
Information System (GIS) Services.
DEPARTMENT: Community
Development PREPARED BY: Jesse Davis, Chief Planning Manager, Mariam
Garcia, GIS Analyst
PRESENTER: Mariam Garcia, GIS Analyst/Planning Manager
and Jesse Davis, Chief Planning Manager
ATTACHMENTS:
1. Official Map Updates - Examples
2. GIS Project Examples (Static)
Summary: Receive a report on current efforts and strategic direction of the City of Ukiah's Geographic
Information System (GIS) services.
Background: Note: the content within this staff report mirrors information contained within the GIS strategic
plan report scheduled for the May 20, 2026, regular meeting of the City Council. The report provided to the
Planning Commission on May 27, 2026, may be similar, but will not be identical, to the presentation provided
to the City Council.
What is GIS?
GIS refers to the software, data, and workflows used to map, analyze, and share spatial information about
parcels, infrastructure, utilities, zoning, and other location-based assets. In a municipal setting, GIS connects
information that is normally held in separate departments and separate file formats, like code violations and
parcel information, to visualize it in useful ways.
Municipal GIS serves two audiences. Internal users (City Staff) use GIS to complete assigned work and make
day-to-day decisions. External users (residents, applicants, businesses, etc.) use GIS to access public
information, including zoning maps, district boundaries, and site hazards. The quality and accessibility of GIS
data affects how efficiently Staff respond to requests and how clearly the public can understand City actions.
By making basic information more available, associated public inquires and phone calls are typically reduced.
City of Ukiah GIS History
The City of Ukiah (City) has maintained Geographic Information System (GIS) capabilities for nearly two
decades. The recent history of GIS within the City falls across three periods:
• 2007 to 2009 – Initial GIS Coordinator. While the City had prior departmental efforts, this period
marked the first dedicated position. The GIS Coordinator developed shapefiles, supporting information,
and project-specific efforts such as trail mapping. This work established many of the foundational
parcel, zoning, and infrastructure datasets still in use today. Following budget reductions after the 2008
recession, the position was eliminated.
• 2010 to 2025 – Department-Driven. GIS work was carried forward by the Department of Public Works
(DPW), the Community Development Department (CDD), the Electric Utility Department (EUD), and
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outside consultants (e.g., Mintier Harnish, Mead & Hunt, etc.) on a project basis. Each department
advanced GIS to meet its own operational needs. Without a centralized coordinator, updates to parcels
and other cross-departmental datasets were difficult to maintain. With limited exceptions, most City
Staff relied on ParcelQuest, a third-party service, for ownership and parcel information, as well as for
basic buffer and mailing list functions.
• 2025 – GIS Analyst Hired. In January 2025, the City Council approved a dedicated GIS Analyst
position, which was filled in June 2025. The 2025 GIS work program focused on:
o Data "triage" and updates to official maps (Attachment 1).
o Dedicated Staff support to EUD, but services to multiple City Departments, including the Airport,
CDD and DPW.
o Building an internal understanding of the City, the EUD service area, jurisdictional context, and
regional service providers.
o Identifying cost savings and addressing immediate user needs.
o Developing initial tools for Staff and the public.
o Establishing peer relationships and identifying best practices among comparable Northern
California municipalities.
Identified Cost Savings
For the upcoming (2026-27) fiscal year, GIS Services are projected to save the City approximately $21,005.
The savings reflect a reduction in ParcelQuest software licenses to one (1) per department and the elimination
of a $7,000 annual shapefile data update. This ParcelQuest shapefile update was distributed to Staff for years,
but was not utilized due to software limitations and communication issues. Parcel updates and changes are
now coordinated directly with relevant Mendocino County staff, and their Information Services staff.
Where are we in 2026?
As the City approaches the first full year of dedicated GIS staffing, Staff have:
• Reduced data gaps in core datasets, particularly zoning, assessor parcels, and hazard data.
• Established working relationships across City departments, with the County, and with regional
counterparts.
• Updated official maps to a consistent style and boundary set (Attachment 1).
• Developed internal mapping tools that support the Downtown Zoning Code updates, Airport
Compatibility analysis, helicopter parking identification, and Residential Housing Conditions analysis
(Attachment 2).
• Internally deployed the UltiMap, an application built on the ESRI Experience Builder platform, with a
public-use version planned for future release (Link Provided To City Council).
• Transitioned from project-based mapping requests to coordinated GIS services.
The foundational data, tools, and relationships are now in place. The next step is to formalize how the City
manages, governs, and grows its GIS investment over the long term.
Discussion: After approximately one year, Staff is presenting this report to update the Planning Commission
on the current state of GIS services and to outline a proposed framework for a five-year GIS Strategic Plan
(Strategic Plan) that Staff intends to undertake with an identified GIS Steering Committee. The proposed
framework is informed by a review of the Lassen County GIS Strategic Plan (2024) and the operation of peer
municipalities in Northern California.
Adopting a phased GIS Strategic Plan would consolidate the gains made in 2025 and 2026, reduce duplicated
effort across City Departments, and direct GIS staff time toward strategic projects rather than one-off requests.
The Phase 1 actions described below can be advanced within current staffing and existing structure.
Additional grant or operational funding needs identified during the planning process would be brought back to
Council through the normal budget process, but guided by a strategic framework developed with a GIS
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Steering Committee.
The Strategic Plan would be organized around six functional areas: (1) GIS Governance; (2) GIS Digital Data
and Databases; (3) Procedures, Workflow, and Integration; (4) GIS Software; (5) IT Infrastructure; and (6) GIS
Training, Education, and Knowledge Transfer. The Phase 1 work in each area is summarized below.
GIS Governance – Phase 1: Phase 1 governance work would formalize the GIS governance model most
appropriate for the City. Specific actions include:
• Establish a GIS Steering Committee consisting of department managers and Tier 1 users.
• Improve coordinated Enterprise GIS management between Information Technology (IT) and City
Departments.
• Develop GIS policies and mandates.
• Hold regular GIS user group meetings and events.
Procedures, Workflow, and Integration – Phase 1: Staff will document GIS Standard Operating Procedures
(SOPs) and other workflows identified in the Year 1 needs assessment. These workflows include property
profiles, official map updates, inter-department requests, GIS data updates, tool development, state and
federal GIS updates, software integration, and county and regional data sharing. One near-term example is
documenting the coordination between County and City departments for a US Census Bureau update. This
update is needed following the recent annexation of the City's Corporation Yard at 1 Carousel Lane.
IT Infrastructure – Phase 1: Phase 1 infrastructure work includes producing a GIS architectural design
diagram to support more robust user activity and data management. Staff would also evaluate emerging
considerations relevant to municipal GIS, including computer vision for planning applications, reality capture
for planning, and digital trust in public spaces.
GIS Training, Education, and Knowledge Transfer – Phase 1: Staff would develop a formal, multi-tiered
GIS training plan, schedule department-specific training (especially for new staff), facilitate peer exchange and
coordination with best-practice municipalities, and identify Tier 1 and Tier 2 users across City departments.
GIS Software – Phase 1: Phase 1 software work would prioritize and deploy three web applications identified
in the needs assessment, such as public Story Maps and improvements to public-facing applications. Staff
would also prioritize and build tool sets for the electric, water, sewer and public works. Software integration is
essential to an efficient and productive enterprise GIS. The following business systems are priorities for
integration and interoperability:
• Asset management and related Department of Finance software (MUNIS)
• Utility Billing (eBiz)
• Building Inspection & Code Enforcement permit tracking and licenses (Citizenserve)
• Document management software (Laserfiche)
• Infrastructure (AutoCAD)
Next Steps: Staff is planning to implement the following next steps:
• Purchase commercial data to underpin future GIS Planning efforts, including higher-resolution
aerial/satellite imagery, structure footprints, and additional parcel data.
• Form a GIS Steering Committee.
• Commence a Strategic Plan process.
• Refine and calibrate the initial tools developed in Year 1.
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• Support grant and operational needs of multiple departments.
Staff plans to present this report to the City Council on May 20, 2026, and is seeking additional input from the
Planning Commission on the proposed municipal GIS framework and Strategic Plan process planned during
the upcoming year.
Recommended Action: Receive a report on current efforts and strategic direction of the City of Ukiah's
Geographic Information System (GIS) services.
BUDGET AMENDMENT REQUIRED: N/A
CURRENT BUDGET AMOUNT: N/A
PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: N/A
REVENUE: No GRANT: No
PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A
COORDINATED WITH: City Manager's Office; Mendocino County Department of Information Services
STRATEGIC PLAN (SP): SP 1C - Encourage and support an environmentally sustainable and resilient community
by embracing new technology, setting policy, and evaluating critical infrastructure; SP 3B - Analyze and consider
opportunities for regional partnerships that support or improve the delivery of municipal services.
GENERAL PLAN ELEMENTS (GP): ED 1.1 (Interagency Coordination).
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C1
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Legend
City of Ukiah City
Limits
Ukiah Assessor
Parcels
Mendocino County
Assessor Parcels
Downtown Zoning
Code
Zone Designation
(R1) - Low Density
Residential
(R1H) - Low
Density Residential
- Hillside
(R2) - Medium
Density Residential
(R3) - High Density
Residenntial
(CN) - Nighborhood
Commercial
(C1) - Community
Commercial
(C2) - Heavy
Commercial
(DC) - Downtown
Core
(UC)- Urban Center
(GU) - General
Urban
(M) - Manufacturing
(PF) - Public
Facility
(PFA) - Public
Facilities
Agricultural
Combining
ROW - Right of
Way
(PDHC) - Planned
Development
Highway
Commercial
(PDI) - Planned
Development
Industrial
(PDIAC) - Planned
Development
Industrial Auto
Commercial
(PDLMMU) -
Planned
Development Light
Manufacturing
Mixed Use
(PDOS) - Planned
Development Open
Space
(PDPO) - Planned
Development
Professional Office
(PDR) - Planned
Development
Residential
(PDRC) - Planned
Development Retail
Commercial
CITY OF UKIAH ZONING MAP
DO NOT USE TO DETERMINE LEGAL BOUNDARIES. NO WARRANTY, EXPRESSED OR IMPLIED, IS MADE REGARDING ACCURACY, ADEQUACY, COMPLETENESS,
LEGALITY, RELIABILITY, OR USEFULNESS OF THIS INFORMATION.
0 0.5
Miles
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Map Updated - February 2026
ATTACHMENT 1
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AIP-PD
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LDR
MDR
MDR
MU-B
NC
P
P
P
P
P
PP
REC
REC
REC
101
101
SH 222TALMAGE ROAD
S
O
U
T
H
D
O
R
A
S
T
R
E
E
T
N
O
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T
H
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A
T
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S
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N
O
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D
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A
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E
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C
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S
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S
O
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A
T
E
S
T
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E
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EAST
G
O
B
B
I
S
T
R
E
E
T
SCOTT STREET
S
O
U
T
H
D
O
R
A
S
T
R
E
E
T
EAST
P
E
R
K
I
N
S
S
T
R
E
E
T
WALNUT
A
V
E
N
U
E
WEST GO
B
B
I
S
T
R
E
E
T
Downtown Zoning Code
Ukiah Assessor Parcels
City of Ukiah City Limits
Mendocino County
Assessor Parcels
Hillside Residential
Rural Residential
Low Density Residential
Medium Density
Residential
High Density
Residential
Downtown Core
Mixed Use: Brush
Street
Neighborhood
Commercial
Community Commercial
Highway Commercial
Industrial
Public
Recreational
Open Space
Agriculture
Airport Industrial Park -
Planned Development
Future Annexation Area
CITY OF UKIAH 2040 GENERAL PLAN LAND USE MAP
DO NOT USE TO DETERMINE LEGAL BOUNDARIES. NO WARRANTY, EXPRESSED OR IMPLIED, IS MADE REGARDING ACCURACY, ADEQUACY, COMPLETENESS,
LEGALITY, RELIABILITY, OR USEFULNESS OF THIS INFORMATION.
0 0.5
Miles
:
PAGE 1 of 2
Map Updated - February 2026
Page 15 of 49
DO NOT USE TO DETERMINE LEGAL BOUNDARIES. NO WARRANTY, EXPRESSED OR IMPLIED, IS MADE REGARDING ACCURACY, ADEQUACY,
COMPLETENESS, LEGALITY, RELIABILITY, OR USEFULNESS OF THIS INFORMATION.
C2
DC
GU
GU
GU
UC
UC
UC
UC
GU
C1
EAST
P
E
R
K
I
N
S
S
T
R
E
E
T
S
O
U
T
H
M
A
I
N
S
T
R
E
E
T
N
O
R
T
H
S
T
A
T
E
S
T
R
E
E
T
N
O
R
T
H
M
A
I
N
S
T
R
E
E
T
N
O
R
T
H
S
C
H
O
O
L
S
T
R
E
E
T
S
O
U
T
H
S
T
A
T
E
S
T
R
E
E
T
WEST
C
L
A
Y
S
T
R
E
E
T
EAST STANDLEY
STREET
EA ST
C
L
AY STREET :
Legend
Zone Designation
Community Commercial
(C1)
Heavy Commercial (C2)
Downtown Core (DC)
Urban Center (UC)
General Urban (GU)
Roads
Existing DZC Boundary
Ukiah Assessor Parcels
0 1,000
Feet
Downtown Zoning Code
MAP UPDATED FEBRUARY 2026
Page 16 of 49
N
O
R
T
H
P
I
N
E
S
T
R
E
E
T
WEST
C
L
A
Y
S
T
R
E
E
T
S
O
U
T
H
M
A
I
N
S
T
R
E
E
T
CLEVELAND LANE
N
O
R
T
H
B
U
S
H
S
T
R
E
E
T
WEST
S
M
I
T
H
S
T
R
E
E
T
N
O
R
T
H
O
A
K
S
T
R
E
E
T
S
O
U
T
H
S
T
A
T
E
S
T
R
E
E
T
WEST
M
I
L
L
S
T
R
E
E
T
WEST
S
T
A
N
D
L
E
Y
S
T
R
E
E
T
O
L
G
A
P
L
A
C
E
WEST
P
E
R
K
I
N
S
S
T
R
E
E
T
WALNUT
A
V
E
N
U
E
S
O
U
T
H
O
A
K
S
T
R
E
E
T
N
O
R
T
H
D
O
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A
S
T
R
E
E
T
NO
R
T
H
S
T
AT
E
S
T
R
E
E
T
WEST
C
H
U
R
C
H
S
T
R
E
E
T
N
O
R
T
H
M
A
I
N
S
T
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E
E
T
N
O
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T
H
S
C
H
O
O
L
S
T
R
E
E
T
MA
S
O
N
S
T
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E
T
S
O
U
T
H
D
O
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A
S
T
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E
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S
O
U
T
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B
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T
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O
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P
I
N
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S
O
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C
H
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O
L
S
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WEST
S
T
E
P
H
E
N
S
O
N
S
T
R
E
E
T
HENRY
S
T
R
E
E
T
MORRIS
S
T
R
E
E
T
EAST
P
E
R
K
I
N
S
S
T
R
E
E
T
EAS T STAN DLEY STREET
EAST
C
H U RCH
STREE T
EAST
S
M
I
T
H
S
T
R
E
E
T
E AST
S
T
E PH E N SO N
S T REE T
EAST CLAY S T R EET
SEMI NARY
AVENU E
SEMI NARY
AVENU E
EAST MILL STREET
HOLDEN
S
T
R
E
E
T
MAIN CIRCLEJONES
S
T
R
E
E
T
Lot B
Lot A
Lot C
Lot D
Lot E
Legend
On Street Parking
Restrictions
1.5 Hour Parking
2 Hour Parking
5 Hour Parking
Existing Parking Lots
Permit Only
Permit Only Until
3:30 PM
Public 2 Hour
Parking
Public Long Term
Downtown Parking
District #1
Existing Downtown
Zoning
C1 - Community
Commercial
C2 - Heavy
Commercial
DC - Downtown
Core
GU - General Urban
UC - Urban Center
Existing DZC
Boundary
Roads
¯
City of Ukiah Parking Map
0 250 500125
Feet
DO NOT USE TO DETERMINE LEGAL BOUNDARIES. NO WARRANTY, EXPRESSED OR IMPLIED, IS MADE REGARDING ACCURACY, ADEQUACY, COMPLETENESS, LEGALITY, RELIABILITY ,
OR USEFULNESS OF THIS INFORMATION.
Page 17 of 49
DO NOT USE TO DETERMINE LEGAL BOUNDARIES. NO WARRANTY, EXPRESSED OR IMPLIED, IS MADE REGARDING ACCURACY, ADEQUACY,
COMPLETENESS, LEGALITY, RELIABILITY, OR USEFULNESS OF THIS INFORMATION.
C1
C2
DC
GU
PF
REC/PF
UC
C1
C1
C1
C1
UC
UC
GU
GU
GU
EAST
P
E
R
K
I
N
S
S
T
R
E
E
T
S
O
U
T
H
M
A
I
N
S
T
R
E
E
T
N
O
R
T
H
S
T
A
T
E
S
T
R
E
E
T
N
O
R
T
H
M
A
I
N
S
T
R
E
E
T
N
O
R
T
H
S
C
H
O
O
L
S
T
R
E
E
T
S
O
U
T
H
S
T
A
T
E
S
T
R
E
E
T
WEST
C
L
A
Y
S
T
R
E
E
T
EAS T STANDLEY
STREET
EA ST
C
L
AY STREET :
Legend
Proposed DZC Zoning
C1 - Community
Commercial
C2 - Heavy Commercial
DC - Downtown Core
GU - General Urban
UC - Urban Center
PF - Public Facility
REC/PF - Recreation/
Public Facility
Roads
Proposed DZC
Boundary
Existing DZC Boundary
Ukiah Assessor Parcels
0 1,000
Feet
Proposed Downtown Zoning Code
MAP UPDATED FEBRUARY 2026
ATTACHMENT 2
Page 18 of 49
µ
1*
4
6
1
23
3
5 5
6
Legend
City of Ukiah City Limits
Ukiah Civic Center
Airport Compatibility Zone
Zone 1: Runway Protection Zone (RPZ)
Zone 1*: Ultimate Runway Protection Zone (RPZ)
Zone 2: Inner Approach/Departure Zone
Zone 3: Inner Turning Zone
Zone 4: Outer Approach/Departure Zone
Zone 5: Sideline Zone
Zone 6: Traffic Pattern Zone
Other Airport Environs
Flight Path Approximation
Arrival
Departure
Touch-and-Go
UKI Infill Parcels
20 ft Flight Path Buffer
Infill Development Policy Map
0 0.1 0.2 0.3 0.4
Miles
:Mendocino County
(Unincorporated)
Note: According to Ukiah City Code, any
development must adhere to the more restrictive
criteria identified by UKIALUCP to ensure
compliance with procedures and criteria
applicable to airport land use compatibility
planning.
DO NOT USE TO DETERMINE LEGAL BOUNDARIES. NO WARRANTY, EXPRESSED OR IMPLIED, IS MADE REGARDING
ACCURACY, ADEQUACY, COMPLETENESS, LEGALITY, RELIABILITY, OR USEFULNESS OF THIS INFORMATION.Page 19 of 49
µ
1*
4
6
1
23
3
5 5
6
Legend
City of Ukiah City Limits
Ukiah Civic Center
Airport Compatibility Zone
Zone 1: Runway Protection Zone (RPZ)
Zone 1*: Ultimate Runway Protection Zone (RPZ)
Zone 2: Inner Approach/Departure Zone
Zone 3: Inner Turning Zone
Zone 4: Outer Approach/Departure Zone
Zone 5: Sideline Zone
Zone 6: Traffic Pattern Zone
Other Airport Environs
Flight Path Approximation
Arrival
Departure
Touch-and-Go
20 ft Flight Path Buffer
UKI Infill Parcels Alternative Version 1
Infill Development Policy Alternative Map
0 0.1 0.2 0.3 0.4
Miles
:Mendocino County
(Unincorporated)
Note: According to Ukiah City Code, any
development must adhere to the more restrictive
criteria identified by UKIALUCP to ensure
compliance with procedures and criteria
applicable to airport land use compatibility
planning.
DO NOT USE TO DETERMINE LEGAL BOUNDARIES. NO WARRANTY, EXPRESSED OR IMPLIED, IS MADE REGARDING
ACCURACY, ADEQUACY, COMPLETENESS, LEGALITY, RELIABILITY, OR USEFULNESS OF THIS INFORMATION.Page 20 of 49
µ
1*
4
6
1
23
3
5 5
6
Legend
City of Ukiah City Limits
Ukiah Civic Center
Airport Compatibility Zone
Zone 1: Runway Protection Zone (RPZ)
Zone 1*: Ultimate Runway Protection Zone (RPZ)
Zone 2: Inner Approach/Departure Zone
Zone 3: Inner Turning Zone
Zone 4: Outer Approach/Departure Zone
Zone 5: Sideline Zone
Zone 6: Traffic Pattern Zone
Other Airport Environs
Flight Path Approximation
Arrival
Departure
Touch-and-Go
Helicopter - Arrival
Helicopter - Departure
20 ft Flight Path Buffer
UKI Infill Parcels Alternative Version 2
Infill Development Policy
Alternative (Version 2) Map
0 0.1 0.2 0.3 0.4
Miles
:Mendocino County
(Unincorporated)
Note: According to Ukiah City Code, any
development must adhere to the more restrictive
criteria identified by UKIALUCP to ensure
compliance with procedures and criteria
applicable to airport land use compatibility
planning.
DO NOT USE TO DETERMINE LEGAL BOUNDARIES. NO WARRANTY, EXPRESSED OR IMPLIED, IS MADE REGARDING
ACCURACY, ADEQUACY, COMPLETENESS, LEGALITY, RELIABILITY, OR USEFULNESS OF THIS INFORMATION.Page 21 of 49
THIS MAP AND DATA ARE PROVIDED WITHOUT WARRANTY OF ANY KIND.
DO NOT USE TO DETERMINE LEGAL PROPERTY BOUNDARIES.
:
RPZ
RP
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RP
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RP
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RPZ
RPZ
RPZ
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RPZ
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ROFAROFA
ROFAROFAROFA
ROFAROFA
ROFA
ROFAROFA
ROFAROFAROFA
ROFAROFAROFA
ROFAROFAROFA
ROFAROFA
ROFA
ROFAROFA
ROFA
ROFAROFA
ROFAROFAROFA
ROFAROFA
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Bureau of Land Management, Esri, HERE, Garmin, INCREMENT P, USGS,
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HELIBASE PARKING UKIAH REGIONAL AIRPORT
Helipad Parking Space 0 0.05
Miles
Page 22 of 49
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Ukiah Assessor Parcels
Census Tract Block Group
115.1
City of Ukiah City Limits
SOUND
MINOR
MODERATE
SUBSTANTIAL
DILAPIDATED
NON-RESIDENTIAL
Housing Conditions Survey Map of CTBG 115.1
:
0 500
Feet
DO NOT USE TO DETERMINE LEGAL BOUNDARIES. NO WARRANTY, EXPRESSED OR IMPLIED, IS MADE REGARDING ACCURACY, ADEQUACY,
COMPLETENESS, LEGALITY, RELIABILITY, OR USEFULNESS OF THIS INFORMATION.
Ukiah City Limits
Page 23 of 49
Page 1 of 1
Agenda Item No: 12.a.
MEETING DATE/TIME: 5/27/2026
ITEM NO: 2026-887
AGENDA SUMMARY REPORT
SUBJECT: Review and Consider Adoption of a Resolution Providing a Recommendation to the Ukiah City
Council on an Ordinance that Facilitates a Comprehensive Land Use Amendment and Rezoning of Parcels
Within and Adjacent to the City of Ukiah's Downtown Zoning Code Boundary. [CONTINUE TO JUNE 10, 2026]
DEPARTMENT: Community
Development PREPARED BY: Jesse Davis, Chief Planning Manager, Katherine
Schaefers, Planning Manager
PRESENTER: Jesse Davis, Chief Planning Manager
ATTACHMENTS:
None
Summary: Planning Commission will consider continuing the item to a date certain of June 10, 2026, the next
regular meeting of the Planning Commission.
Background: N/A - no background has been prepared for this item.
Discussion: N/A - no summary has been prepared for this item.
Recommended Action: Continue the item to a date certain of June 10, 2026, the next regular meeting of the
Planning Commission.
Page 24 of 49
Page 1 of 2
Agenda Item No: 12.b.
MEETING DATE/TIME: 5/27/2026
ITEM NO: 2026-896
AGENDA SUMMARY REPORT
SUBJECT: Review and Discuss Planning Commission Rules of Conduct, and Provide Direction on Possible
Amendments.
DEPARTMENT: Community
Development PREPARED BY: Craig Schlatter, Community Development Director
PRESENTER: Craig Schlatter, AICP
ATTACHMENTS:
1. 2026-04 PC Reso - Rules of Conduct w revised Exh A - signed
2. Exhibit A- Planning Commission Rules of Conduct marked-up May 2026
3. Page 11- LA City Planning Rules - Ex Parte
Summary: Planning Commission will review the Planning Commission Rules of Conduct with Staff and
provide direction on possible amendments to the Rules.
Background: During the Commission's March 11, 2026, regular meeting, the Commission requested an
agenda item be scheduled to discuss the Viewing the Site requirement within Section 9.III of the Rules of
Conduct. At their March 25, 2026, regular meeting, by a unanimous 4-0 vote (Commissioner Hilliker absent),
Commissioners directed the Rules of Conduct, Section 9.III, be amended to replace language in that section
with the language listed as “Option 1” within the attachment to the March 25, 2026, meeting, and that the
amended Rules of Conduct be considered for adoption at the next regular meeting of the Planning
Commission. At the Commission's April 22, 2026, regular meeting, the Commission unanimously adopted
Resolution No. 2026-04 (Attachment 1), which included the amendments directed at the Commission's March
25 meeting, as well as two other minor updates recommended by Staff.
As noted by Staff in the Agenda Summary Report prepared for the April 22, 2026, Rules of Conduct (Rules)
item, "...Staff believes there are other substantive and non-substantive updates needed to the Rules and will
schedule an agenda item for discussion at a future meeting."
This item has been scheduled for the Planning Commission to more comprehensively review the Rules and
agree, by consensus, on possible amendments to the Rules.
Discussion: In performing a detailed review of the Rules of Conduct, Staff recommends the following items
for possible amendment:
General Recommendations
1. Change the title of the Rules of Conduct to: "Rules of Conduct for City of Ukiah Planning Commission
Meetings" and create a separate cover page with the City of Ukiah logo and the dates of
adoption/amendment of the Rules, plus a cover photo.
2. Add a Table of Contents after the cover page, listing all major sections of the Rules. Insert a Preamble
or Overview section within the Table of Contents to include the last sentence in the existing Section 1,
starting with "The Rules of Conduct sets forth procedural guidelines..." as a standalone introduction.
Add language: "Meetings of the Commission are conducted according to these Rules and Operating
Procedures and as modified by the Commission via resolution from time to time. To the extent
Page 25 of 49
Page 2 of 2
possible, parliamentary formality and detail are avoided. However, Robert's Rules of Order may be
referred to and used for guidance, interpretation, or to supplement these Rules."
3. Change the numbering format to be consistent throughout the Rules. For example, Sections 1.I. and
1.II. would become Sections 1.1 and 1.2.
4. Correct all formatting issues, typos, and extra spacing errors.
5. Add footer that contains the page number and identifies the Planning Commission Rules of Conduct
and most recent adoption date.
Specific Section Recommendations
1. Change title of Section 1 to "Meeting Days and Times."
2. Add a new Section above Special Meetings/Time and Place/Notices to be titled "Regular
Meetings/Time and Place." Then include the two sentences in the current Section 1 in this new section.
3. Add language in the Open to the Public/Exception section pertaining to AB 2449.
4. Delete Closed Sessions/Disclosure of Information section.
5. Delete first sentence in Preparation and Posting of Agendas section, starting with "Except for
documents or information prepared..."
6. In the Rules of Order section, change "the Chair shall be guided by the rules of general parliamentary
procedure" to "the Chair shall be guided by rules of general parliamentary procedure such as Robert's
Rules of Order."
7. Add a new Section after the Special Committees section, titled "Ex Parte Communications," and
include language similar to language contained within the City of Los Angeles Planning Commission
Rules of Conduct and Procedure (Attachment 3).
With the exception of the cover page, table of contents, and footer recommendations, all recommendations
made above are contained in a "marked-up" version of the Rules of Conduct in Attachment 2.
Staff recommends the Commission review the Rules of Conduct and agree, by consensus, on Staff-
recommended amendments and/or other Commissioner-recommended amendments. Upon achieving
consensus on amendments to the Rules, Staff will prepare an updated resolution and edited Rules of Conduct
for adoption at the next regular Planning Commission meeting.
Recommended Action: Review Planning Commission Rules of Conduct with Staff and agree, by consensus,
on possible amendments to the Rules.
Page 26 of 49
RESOLUTION NO. 2026-04
A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF UKIAH ADOPTING
AMENDED RULES OF CONDUCT FOR MEETINGS OF THE PLANNING COMMISSION
WHEREAS:
1. Article 4, Section 1155 of Ukiah City Code requires the Planning Commission to adopt rules
for the transaction of its business; and
2. In 1983, the Ukiah Planning Commission adopted rules to govern the conduct of Planning
Commission meetings, and in 1999 and 2017 these rules were updated; and
3. These rules were last updated by the Planning Commission on April 26, 2023, through
Resolution No. 2023-03; and
4. The Planning Commission wishes to adopt an amendment to the Rules of Conduct to alter
the language within Sections 1 and 9.III of the Rules of Conduct and comply with Article 4,
Section 1155 of Ukiah City Code; and
5. On March 25, 2026, by a unanimous 4-0 vote (Commissioner Hilliker absent), the Planning
Commission directed the Rules of Conduct, Section 9.III, be amended to replace language in
that section with the language listed as “Option 1” within the attachment to the March 25,
2026, meeting, and that the amended Rules of Conduct be considered for adoption at the next
regular meeting of the Planning Commission; and
6. Two other minor updates to the Rules of Conduct were needed to reflect the 5:15 p.m. start
time of the Planning Commission and the updating of the Clerk’s title.
NOW, THEREFORE, BE IT RESOLVED that the Planning Commission of the City of Ukiah
hereby adopts amended Rules of Conduct for meetings of the Planning Commission, which are
included as “Exhibit A.”
PASSED AND ADOPTED on this 22nd day of April 2026, by the following roll call vote:
AYES: Commissioners Hilliker, Brown, Montao, Johnson, and Chair de Grassi
NOES: None
ABSTAIN: None
ABSENT: None
Alex De Grassi Craig Schlatter, AICP
Chair, Planning Commission Community Development Director
ATTEST:
Kristine Lawler, CMC/City Clerk
Alex de Grassi (May 6, 2026 15:08:12 PDT)
Alex de Grassi
ATTACHMENT 1
Page 27 of 49
1
RULES OF CONDUCT
OF THE UKIAH PLANNING COMMISSION MEETINGS
FOR THE CITY OF UKIAH
SECTION 1. UKIAH PLANNING COMMISSION MEETINGS
The Ukiah Planning Commission (“Commission”) meets regularly on the second and
fourth Wednesday of each month at 5:15 p.m. The Commission meetings are held at the
Civic Center Council Chambers, located at 300 Seminary Avenue. The Rules of Conduct
sets forth procedural guidelines for the conduct of Ukiah Planning Commission meetings
as follows:
I. Special Meetings/Time and Place/Notices
Special Planning Commission meetings may be called at any time by the Planning
Commission Chair or by three (3) members of the Commission by directing the Clerk or
Clerk Designee, hereinafter referred to as “Clerk,” to deliver or mail a written notice to
each Commissioner, to each local newspaper of general circulation, radio and television
station requesting a notice in writing. Such notice shall be delivered personally or by mail
at least twenty-four (24) hours before the time of such meeting, as set forth in the notice.
The call and notice shall set forth the time and place of the special meeting, which may be
at a time and place different from the regular meeting time or place, and the business to
be transacted. A copy of the notice shall also be posted at or near the door to the City Hall
Council Chambers. No other business shall be considered at such meetings. Such written
notice may be dispensed with as to any Commissioner who, at or prior to the time the
meeting convenes, files with the Planning Commission a written waiver notice. Such
waiver may be given by U.S. mail, email, or facsimile. The written notice may also be
dispensed with as to any Commissioner who is actually present at the meeting at the time
it convenes.
II. Open to the Public/Exception
All regular and special meetings of the Planning Commission shall be public; provided,
however, the Commission may hold a special meeting, with applicable provisions of state
law, including the Ralph M. Brown Act (Government Code Sections 54950 et seq.).
III. Closed sessions/Disclosure of Information
Not applicable.
SECTION 2. AGENDA
I. Preparation and Posting of Agendas
Except for documents or information prepared by City staff that is not available by 12:00
noon on Wednesday, but in the Community Development Director’s judgement should be
included with the agenda prior to its delivery to members of the Planning Commission, all
reports, communications, ordinances, resolutions, contract documents, or other matters
to be submitted to the Commission at a regular meeting, shall be delivered to the Clerk no
EXHIBIT A
Page 28 of 49
2
later than 12:00 noon on Wednesday, six (6) working days preceding the meeting. The
Clerk or City Planning Division staff shall prepare the agenda of all such matters under the
direction of the City Community Development Director. The agenda and supporting
documents shall be delivered to the Planning Commissioners no later than the Friday
preceding the Wednesday Planning Commission meeting to which the agenda pertains.
The agenda itself shall be posted in a location freely accessible to the public at least 72
hours before each regular meeting or 24 hours before any special meeting of the Planning
Commission. The agenda must include a brief description of each item of business to be
transacted or discussed at the meeting, as well as the time and location of the meeting.
The Community Development Director shall review the items to be placed on the agenda
and place those items which he or she believes to be of a routine non-controversial nature
and are properly documented on the consent calendar, for adoption by a single motion.
II. Order of Business
The business of the Planning Commission and the order of its agenda shall be in such
form, as the Commission may from time to time adopt by resolution.
SECTION 3. PLANNING CORRESPONDENCE
I. Availability to the Public
Correspondence on agenda and/or non-agenda items addressed to the Planning
Commission and received by the Clerk, Planning Division staff, or any other officer or
employee of the City, shall not become a public record until received and distributed to
the Commission at a regular, special, or adjourned meeting of the Planning Commission.
Correspondence may come in the form of U.S. mail, email, and/or facsimile.
Correspondence should not be read aloud at a Planning Commission meeting unless
requested by a majority vote of the Commission.
II. Authority of the Community Development Director
The City Community Development Director is hereby authorized to open and examine all
mail or other written communications addressed to the Planning Commission and to give
them immediate attention to this end, that all administrative business referred to in such
communications, and not necessarily requiring Commission action, may be acted upon
between Commission meetings; provided, however, mail addressed to individual
Commissioners shall not be opened without the consent of the Commissioner.
SECTION 4. PRESIDING OFFICER
The Planning Commission Chair shall be the presiding officer at all meetings of the
Planning Commission. In the absence of the Planning Commission Chair, the Planning
Commission Vice Chair shall preside. In the absence of both the Chair and Vice Chair, the
Clerk shall call the Commission to order, whereupon, a temporary presiding officer or
Commissioner shall be elected by the Planning Commissioners present to serve until the
arrival of the Planning Commission Chair or Vice Chair or until adjournment. Wherever in
this article the term Chair is used, it shall apply equally to the presiding officer as set forth
in this section.
Page 29 of 49
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I. Powers and Duties
A. Participation: The presiding officer may move, second, debate, and vote
from the Chair.
B. Signing of Documents: The presiding officer shall sign all ordinances,
resolutions, contracts, and other documents necessitating his/her signature
which were adopted in his/her presence, unless he or she is unavailable,
in which case the signature of an alternate presiding officer may be used.
C. Sworn Testimony: The presiding officer may require any person
addressing the Planning Commission to be sworn as a witness and to
testify under oath, and the presiding officer shall so require, if directed to
do so, by a majority vote of the Planning Commission.
D. Discussion of and Action on Agenda Items: Under rules, as shall be
determined from time to time by the Commission Chair, the public shall be
offered an opportunity to address at the meeting, any item included on the
agenda. The Planning Commission shall not take action on any item not
appearing on the posted agenda unless: 1) a Commission majority
determines that an ‘emergency situation”, as defined herein, exists; 2) The
Commission determines by a two-thirds (2/3) vote or by a unanimous vote
if less than two-thirds (2/3) of the Planning Commissioners are present, that
a need to take immediate action to the item arose subsequent to the
posting of the agenda; or 3) the item was included in a properly posted
agenda for a prior meeting occurring not more than five (5) days prior to
the meeting at which time the action is taken and was continued to the
meeting at which time the action is taken
As used in this section “emergency” means an event which will cause a
work stoppage, severely impairing public health or safety, or a crippling
disaster severely impairing public health or safety.
SECTION 5. RULES OF ORDER
In the event of questions as to procedure not set forth in this article for Planning
Commission meetings, the Chair shall be guided by the rules of general parliamentary
procedure.
I. Rules of Order/Failure to Observe
Rules adopted to expedite the transaction of the business of the Commission in an orderly
fashion shall be deemed to be procedural only and subject to the privilege of the presiding
officer. The failure to strictly observe such rules shall not affect the jurisdiction of the
Commission or invalidate any action taken at a meeting, which is otherwise held in
conformity with law.
II. Rules of Decorum
A. Commissioners: While the Commission is in session, the Commissioners
shall preserve order and decorum, and a Commissioner shall neither, by
Page 30 of 49
4
conversation or otherwise, delay or interrupt the proceedings or the peace
of the Commission, nor disturb any Commissioner while speaking, nor
refuse to obey the orders of the presiding officer. Commissioners shall not
leave their seats during a meeting without first obtaining the permission of
the presiding officer.
B. Employees: Members of the City staff and employees shall observe rules
of order and decorum as are applicable to the Planning Commission.
However, members of the City staff and employees may not leave their
seats during a meeting without first obtaining the permission of the
presiding officer.
C. Persons Addressing the Council: Any person making impertinent,
slanderous, or profane remarks, or who becomes boisterous while
addressing the Commission, shall be called to order by the presiding
officer, and if such conduct continues, may, at the discretion of the
presiding officer, be ordered barred from further attendance before the
Commission during that meeting.
D. Members of the Audience: Any person in the audience who engages in
disorderly conduct, such as clapping of the hands, stamping of the feet,
whistling, using profane language, yelling, or similar demonstrations, which
disturbs the peace and good order of the meeting, or who refuses to comply
with the lawful orders of the presiding officer, is guilty of a misdemeanor
under the provisions of State law, and, upon instructions from the presiding
officer, it shall be the duty of the sergeant at arms (Chief of Police or his/her
designee) to remove such person from the Council Chamber and to place
him or her under arrest.
E. Dangerous Instruments: No person may enter the chambers of a
legislative body, as defined in Section 54852 of the Government Code of
the State, or any place where such legislative body is in session, with any
firearm, weapon, or explosive device of any nature. The provisions of this
section shall not apply to authorized peace officers or to those persons
authorized by the Penal Code of the State to carry such weapons.
F. Rules of Decorum/Enforcement: The Chief of Police, or such members of
the Police Department as the Chief of Police may designate, shall be
sergeant at arms of the Commission and shall carry out all orders given the
presiding officer for the purpose of maintaining order and decorum at
Commission meetings. Any Commissioner may move to require the
presiding officer to enforce the rules, and the affirmative vote of a majority
of the Commission shall require him or her to do so.
II. Rules of Debate
A. Getting the Floor: Every Commissioner desiring to speak at a
Planning Commission meeting shall first address the Chair, gain
recognition by the presiding officer, and confine himself/herself to the
question under debate, avoiding personalities and indecorous language.
Page 31 of 49
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B. Questioning the Staff: Every Commissioner desiring to question the City
staff shall, after recognition by the presiding officer, address his or her
questions to City staff.
C. Interruptions: A Commissioner, once recognized, shall not be interrupted
when speaking unless called to order by the presiding officer, a point of
order or chooses to yield to a question by another Commissioner. If a
Commissioner is called to order while speaking, he or she shall cease
speaking until the question of order is determined to be in order, then he or
she may proceed. Members of the City staff, after recognition by the
presiding officer, shall hold the floor until the completion of their remarks or
until recognition is withdrawn by the presiding officer.
D. Points of Order: The presiding officer shall determine all points of order,
subject to the right of any Commissioner to appeal to the Council. If an
appeal is taken, the question shall be, “Shall the decision of the presiding
officer be sustained”? A majority vote shall conclusively determine such
question of order.
E. Points of Personal Privilege: The right of a Commissioner to address the
Commission on a question of personal privilege shall be limited to cases in
which his or her integrity, character, or motives are questioned or where
the welfare of the Commission is concerned. A Commissioner raising a
point of personal privilege may interrupt another Commissioner who has
the floor only if the presiding officer recognized the privilege.
F. Limitation of Debate: No Commissioner shall be permitted to speak more
than once on any particular subject until every other Commissioner desiring
to do so shall have spoken.
SECTION 6. MOTIONS
A motion by any member of the Planning Commission, including the presiding officer, may
not be considered by the Commission without receiving a second.
I. After Motions are Made and Hearings are Closed
After a motion has been made or a public hearing has been closed, no member of the
public shall address the Commission from the audience on the matter under consideration
without first seconding permission to do so by a majority vote of the Commission. Prior to
taking a vote, the Commission may engage in discussion and debate.
SECTION 7. VOTING RULES
I. Seating Arrangement for Commission
The Planning Commission Chair shall sit in the center chair of the Commission; the next
Commissioner in seniority, based upon the time at which the Commissioner was appointed
by the City Council) shall sit alternately on the left and right of the Planning Commission
Chair. Should the Chair not be present at the meeting, the Vice Chair shall sit in the center
chair as presiding officer.
Page 32 of 49
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II. Question to be Stated
Upon moving the question, the presiding officer shall call for the vote which shall be taken
first from the least senior member then moving by seniority rank to the most senior
member, with the presiding officer voting last.
III. Registration of Votes
Any vote of the Planning Commission, including a roll call vote, may be registered by the
members by answering “aye” for an affirmative vote or “no” for a negative note upon the
name of the Planning Commissioner.
IV. Voting Procedure/Disqualification
Any Planning Commissioner who is disqualified from voting on a particular matter by
reason of a conflict of interest, shall publicly state, or have the presiding officer state, the
nature of such disqualification in open meeting. A Commissioner who is disqualified by
reason of a conflict of interest in any matter, shall not remain in his or her seat during the
debate and vote on such matter, but shall request and be given the permission of the
presiding officer to step down from the Council table and leave the Council Chamber. A
Commissioner stating such disqualification shall not be counted as a part of a quorum,
and shall be considered absent for the purpose of determining the outcome of any vote
on such matter.
V. Failure to Vote
Planning Commissioners present at a Planning Commission meeting shall vote unless
disqualified by reason of a conflict of interest or where the Commissioner in good faith
believes that he or she should not vote on a measure for good cause, such as, but not
limited to, not having attended a prior meeting essential to an informed note on the
measure. A failure to vote or an abstention shall not be counted. A measure shall pass
only if it receives “aye” votes from a majority of the Commissioners present at the meeting
provided a quorum is established. Commissioners abstaining shall be counted in
determining whether a quorum is present.
VI. Tie Votes
Tie votes shall be lost motions and may be reconsidered.
VIII. Changing Votes/Abstention
A Planning Commissioner may change his or her vote only if he or she makes a timely
request to do so immediately following the announcement of the vote by the Clerk and
prior to the time the next item in the order of business is taken up. A Commissioner who
publicly announces he or she is abstaining from voting on a particular matter shall not
subsequently be allowed to withdraw his or her abstention.
SECTION 8. RECONSIDERATION OF ACTIONS
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A motion to reconsider any action taken by the Planning Commission may be made only
on the day such action was taken. It may be made either immediately during the same
session or at recessed or adjourned session thereof. Such motion may be made only by
one of the Commissioners who voted with the prevailing side. The provision of this section
shall not be construed to prevent any Commissioner from making or remaking the same
or any other motion at a subsequent meeting of the Commission.
SECTION 9. PUBLIC HEARINGS
I. Public Hearing Defined
A public hearing is any hearing which is publicly noticed by publication in a newspaper of
general circulation, posting on affected property, or mailing to affected parties. Generally,
public hearings can be classified as quasi-judicial or quasi-legislative. The following is a
general summary description of quasi-judicial and legislative hearings. The discussion is
not intended to change the general California law governing this subject. Generally, a
quasi-judicial decision is any decision affecting one, or a limited number of individual
applicants, in which the Planning Commission is legally required to make its decision
based on the evidence presented during the hearing. Examples of such hearings include
appeals from land use decisions by Planning Commission to the Ukiah City Council, such
as those concerning major use permits, variances, and major site development permits.
Generally, a quasi-legislative decision generally is a decision to make or amend rules
affecting a whole class or large number of persons. The City Council is required to
seriously consider evidence presented during quasi-legislative hearings, but it is not
legally required to base its decision exclusively on the evidence presented. Examples of
quasi-legislative decisions include the adoption or amendment of zoning ordinances,
general plan amendments, and other ordinances.
II. Submission of Documents
In order to give adequate consideration to written documents, the following rules shall
apply:
A. Time and Submission: Any written document excluding written comments
submitted on a particular agenda item by the public, whether containing
factual information or legal or policy arguments
exceeding 250 words, must be submitted to the Clerk six (6) calendar days
prior to the scheduled hearing date. Photographs or other graphic
depictions may be filed at the hearing.
1. If the submission deadline falls on a legal holiday or weekend, the
document must be submitted the last working day prior to the
submission deadline.
2. The Planning Commission shall exclude from the record and not
consider any document submitted after the submission deadline,
unless upon a motion by a Commissioner, a majority of the
Commissioners present at the hearing vote to consider the
document. A decision to consider a document not timely filed shall
be considered automatic grounds to continue the hearing, although
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a continuance shall require a specific motion adopted by a majority
of the Commissioners present at the meeting.
B. Manner of Submission: All documents must be presented to the Clerk for
consideration at the hearing. No documents presented to the individual
Commissioners prior to the hearing shall be considered as part of the
hearing record.
1. To be considered, an original and seven (7) copies must be filed
with the Clerk.
2. Upon Receipt, the Clerk shall date stamp as received the original
and all copies. Upon request, the Clerk will furnish the proponent
of the document with a date stamped copy. The Clerk shall
immediately distribute copies of the submitted documents to the
individual Commissioners and the Community Development
Director. The Clerk shall retain the original and include it in the
hearing record, which the Clerk shall compile and maintain.
III. Viewing the Site
In quasi-judicial hearings involving specific property, Commissioners must disclose
if they have visited the site since the item was noticed. At the beginning of the
agenda item for the hearing involving the specific property, the Planning
Commission Chair shall poll the Commissioners to establish on the record, whether
they have viewed the site, and any relevant observations and concerns from
viewing the site.
In quasi-legislative public hearings involving specific property, Commissioners may
visit the site and may disclose the visit, but they are not required to.
IV. Making a Decision
In quasi-judicial hearings, the Planning Commission shall base its decision
exclusively on the record, including documents submitted in accordance with this
rule and testimony and oral argument presented during the hearing. Any motion
deciding the matter shall include sufficient findings of fact to inform the parties of
the basis on which the Planning Commission made its decisions, and to determine
whether the decision is based on lawful principles. Where possible, the staff report
the Planning Commission shall include proposed findings for Planning
Commission consideration.
In quasi-legislative hearings, the Planning Commission shall seriously consider all
documents submitted in compliance with this rule and testimony and oral argument
presented during the hearing. The motion deciding the matter need not include
specific legal requirements applicable to the particular matter.
V. Conduct of Public Hearing
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As presiding officer, the Planning Commission Chair shall conduct the hearing to
promote an orderly presentation of the evidence by all parties. Subject to the
following guidelines, the Chair shall use his or her discretion in presiding over the
hearing:
A. Order of Proof: Generally, all those supporting an application or measure
shall present their evidence and argument first. Those opposing the
application or measure shall present their evidence and argument second.
Those supporting the measure shall be allowed some additional time for
rebuttal. If during the rebuttal project proponents present new argument or
evidence, project opponents shall be allowed some additional time to rebut
that new matter.
B. Time Limitations: The Planning Commission Chair may impose time
limitations on all those wishing to present evidence or argument. The Chair
may prevent the presentation of irrelevant, repetitive, or cumulative
testimony or argument.
C. Manner: Each person desiring to address the Planning Commission shall
step up to the microphone reserved for that purpose, state his or her name
and address for the record, state the subject he or she wishes to discuss,
state whom he or she is representing, if he or she represents an
organization or other persons, and unless further time is granted by a
majority vote of the Commission, shall limit his or her remarks to three (3)
minutes. All remarks shall be addressed to the Commission as a whole and
not to any member thereof.
D. Spokesmen for Groups of Persons: In order to expedite matters and to
avoid repetitious presentations, whenever any group of persons wishes to
address the Planning Commission on the same subject matter, it shall be
proper for the presiding officer to request that spokesman be chosen by the
group to address the Commission, and in the event additional matters are
to be presented by any other member of such group, to limit the number of
such persons addressing the Commission.
SECTION 10. ORDINANCES/RESOLUTIONS/CONTRACTS
I. Motions
Motions shall be used to express decisions of the Planning Commission on routine
questions or matters of temporary importance, or to give instructions to the staff
and shall be moved, seconded, and adopted by a voice vote unless a roll call is
requested by a Commissioner.
II. Resolutions
Resolutions shall be used to express decisions of the Planning Commission of a
permanent or lasting nature and shall be introduced, seconded, and adopted by a
roll call vote.
III. Ordinances
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Not applicable.
SECTION 11. MINUTES/PREPARATION AND CHANGES
The Clerk shall have the exclusive responsibility for the preparation of the minutes of
Planning Commission meetings, and any directions for changes in the minutes shall be
made only by a majority action of the Commission.
I. Minutes/Request for Detail
During a Planning Commission meeting any Commissioner may request the Clerk
include in the minutes for that meeting a verbatim transcript of any portion of the
meeting designated by the Commissioner. If so requested, the Clerk shall include
the verbatim transcript of such segment in the draft minutes presented to the
Planning Commission for approval, unless the request is rejected by a majority
vote of the Commission.
II. Minutes/Reading
Unless the reading of the minutes of a Planning Commission meeting is ordered
by a majority vote of the Commission, such minutes may be approved without
reading, if the Clerk has previously furnished each Commissioner with a copy.
III. Minutes/Entry of Statements
A Planning Commissioner may request through the presiding officer of a Planning
Commissioner meeting, the privilege of having an abstract of the statement of such
Commissioner on any subject under consideration by the Commission entered in
the minutes. If the Commission consents thereto, such statement shall be inserted
in the minutes.
SECTION 12. SPECIAL COMMITTEES
All special Planning Commission committees shall be appointed by the presiding officer
with a majority consent of the Commission. Such committees shall be temporary in tenure
and shall automatically be discharged upon the completion of their charge, or upon an
order of the presiding officer or majority of the Commission.
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RULES OF CONDUCT
OF THE UKIAH PLANNING COMMISSION MEETINGS
FOR THE CITY OF UKIAHFOR CITY OF UKIAH PLANNING COMMISSION
MEETINGS
SECTION 1. UKIAH PLANNING COMMISSION MEETINGSMEETING DAYS AND
TIMES
1.1 Regular Meetings/Time and Place
The Ukiah Planning Commission (“Commission”) meets regularly on the second and
fourth Wednesday of each month at 5:15 p.m. The Commission meetings are held at the
Civic Center Council Chambers, located at 300 Seminary Avenue. The Rules of Conduct
sets forth procedural guidelines for the conduct of Ukiah Planning Commission meetings
as follows:
I.1.2 Special Meetings/Time and Place/Notices
Special Planning Commission meetings may be called at any time by the Planning
Commission Chair or by three (3) members of the Commission by directing the Clerk or
Clerk Designee, hereinafter referred to as “Clerk,” to deliver or mail a written notice to
each Commissioner, to each local newspaper of general circulation, radio and television
station requesting a notice in writing. Such notice shall be delivered personally or by mail
at least twenty-four (24) hours before the time of such meeting, as set forth in the notice.
The call and notice shall set forth the time and place of the special meeting, which may be
at a time and place different from the regular meeting time or place, and the business to
be transacted. A copy of the notice shall also be posted at or near the door to the City Hall
Council Chambers. No other business shall be considered at such meetings. Such written
notice may be dispensed with as to any Commissioner who, at or prior to the time the
meeting convenes, files with the Planning Commission a written waiver notice. Such
waiver may be given by U.S. mail, email, or facsimile. The written notice may also be
dispensed with as to any Commissioner who is actually present at the meeting at the time
it convenes.
II.1.2 Open to the Public/Exception
All regular and special meetings of the Planning Commission shall be public; provided,
however, the Commission may hold a special meeting, with applicable provisions of state
law, including the Ralph M. Brown Act (Government Code Sections 54950 et seq.) and
related State laws such as provisions within AB 2449..
III. Closed sessions/Disclosure of Information
Not applicable.
SECTION 2. AGENDA
I.2.1 Preparation and Posting of Agendas
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Except for documents or information prepared by City staff that is not available by 12:00
noon on Wednesday, but in the Community Development Director’s judgement should be
included with the agenda prior to its delivery to members of the Planning Commission, all
reports, communications, ordinances, resolutions, contract documents, or other matters
to be submitted to the Commission at a regular meeting, shall be delivered to the Clerk no
later than 12:00 noon on Wednesday, six (6) working days preceding the meeting. The
Clerk or City Planning Division staff shall prepare the agenda of all such matters under the
direction of the City Community Development Director. The agenda and supporting
documents shall be delivered to the Planning Commissioners no later than the Friday
preceding the Wednesday Planning Commission meeting to which the agenda pertains.
The agenda itself shall be posted in a location freely accessible to the public at least 72
hours before each regular meeting or 24 hours before any special meeting of the Planning
Commission. The agenda must include a brief description of each item of business to be
transacted or discussed at the meeting, as well as the time and location of the meeting.
The Community Development Director shall review the items to be placed on the agenda
and place those items which he or she believes to be of a routine non-controversial nature
and are properly documented on the consent calendar, for adoption by a single motion.
II.2.2 Order of Business
The business of the Planning Commission and the order of its agenda shall be in such
form, as the Commission may from time to time adopt by resolution.
SECTION 3. PLANNING CORRESPONDENCE
I.3.1 Availability to the Public
Correspondence on agenda and/or non-agenda items addressed to the Planning
Commission and received by the Clerk, Planning Division staff, or any other officer or
employee of the City, shall not become a public record until received and distributed to
the Commission at a regular, special, or adjourned meeting of the Planning Commission.
Correspondence may come in the form of U.S. mail, email, and/or facsimile.
Correspondence should not be read aloud at a Planning Commission meeting unless
requested by a majority vote of the Commission.
II.3.2 Authority of the Community Development Director
The City Community Development Director is hereby authorized to open and examine all
mail or other written communications addressed to the Planning Commission and to give
them immediate attention to this end, that all administrative business referred to in such
communications, and not necessarily requiring Commission action, may be acted upon
between Commission meetings; provided, however, mail addressed to individual
Commissioners shall not be opened without the consent of the Commissioner.
SECTION 4. PRESIDING OFFICER
The Planning Commission Chair shall be the presiding officer at all meetings of the
Planning Commission. In the absence of the Planning Commission Chair, the Planning
Commission Vice Chair shall preside. In the absence of both the Chair and Vice Chair, the
Clerk shall call the Commission to order, whereupon, a temporary presiding officer or
Commissioner shall be elected by the Planning Commissioners present to serve until the
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arrival of the Planning Commission Chair or Vice Chair or until adjournment. Wherever in
this article the term Chair is used, it shall apply equally to the presiding officer as set forth
in this section.
I.4.1 Powers and Duties
A. Participation: The presiding officer may move, second, debate, and vote
from the Chair.
B. Signing of Documents: The presiding officer shall sign all ordinances,
resolutions, contracts, and other documents necessitating his/her signature
which were adopted in his/her presence, unless he or she is unavailable,
in which case the signature of an alternate presiding officer may be used.
C. Sworn Testimony: The presiding officer may require any person
addressing the Planning Commission to be sworn as a witness and to
testify under oath, and the presiding officer shall so require, if directed to
do so, by a majority vote of the Planning Commission.
D. Discussion of and Action on Agenda Items: Under rules, as shall be
determined from time to time by the Commission Chair, the public shall be
offered an opportunity to address at the meeting, any item included on the
agenda. The Planning Commission shall not take action on any item not
appearing on the posted agenda unless: 1) a Commission majority
determines that an ‘emergency situation”, as defined herein, exists; 2) The
Commission determines by a two-thirds (2/3) vote or by a unanimous vote
if less than two-thirds (2/3) of the Planning Commissioners are present, that
a need to take immediate action to the item arose subsequent to the
posting of the agenda; or 3) the item was included in a properly posted
agenda for a prior meeting occurring not more than five (5) days prior to
the meeting at which time the action is taken and was continued to the
meeting at which time the action is taken
As used in this section “emergency” means an event which will cause a
work stoppage, severely impairing public health or safety, or a crippling
disaster severely impairing public health or safety.
SECTION 5. RULES OF ORDER
In the event of questions as to procedure not set forth in this article for Planning
Commission meetings, the Chair shall be guided by the rules of general parliamentary
procedure such as Robert's Rules of Order.
I.5.1 Rules of Order/Failure to Observe
Rules adopted to expedite the transaction of the business of the Commission in an orderly
fashion shall be deemed to be procedural only and subject to the privilege of the presiding
officer. The failure to strictly observe such rules shall not affect the jurisdiction of the
Commission or invalidate any action taken at a meeting, which is otherwise held in
conformity with law.
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II.5.2 Rules of Decorum
A. Commissioners: While the Commission is in session, the Commissioners
shall preserve order and decorum, and a Commissioner shall neither, by
conversation or otherwise, delay or interrupt the proceedings or the peace
of the Commission, nor disturb any Commissioner while speaking, nor
refuse to obey the orders of the presiding officer. Commissioners shall not
leave their seats during a meeting without first obtaining the permission of
the presiding officer.
B. Employees: Members of the City staff and employees shall observe rules
of order and decorum as are applicable to the Planning Commission.
However, members of the City staff and employees may not leave their
seats during a meeting without first obtaining the permission of the
presiding officer.
C. Persons Addressing the Council: Any person making impertinent,
slanderous, or profane remarks, or who becomes boisterous while
addressing the Commission, shall be called to order by the presiding
officer, and if such conduct continues, may, at the discretion of the
presiding officer, be ordered barred from further attendance before the
Commission during that meeting.
D. Members of the Audience: Any person in the audience who engages in
disorderly conduct, such as clapping of the hands, stamping of the feet,
whistling, using profane language, yelling, or similar demonstrations, which
disturbs the peace and good order of the meeting, or who refuses to comply
with the lawful orders of the presiding officer, is guilty of a misdemeanor
under the provisions of State law, and, upon instructions from the presiding
officer, it shall be the duty of the sergeant at arms (Chief of Police or his/her
designee) to remove such person from the Council Chamber and to place
him or her under arrest.
E. Dangerous Instruments: No person may enter the chambers of a
legislative body, as defined in Section 54852 of the Government Code of
the State, or any place where such legislative body is in session, with any
firearm, weapon, or explosive device of any nature. The provisions of this
section shall not apply to authorized peace officers or to those persons
authorized by the Penal Code of the State to carry such weapons.
F. Rules of Decorum/Enforcement: The Chief of Police, or such members of
the Police Department as the Chief of Police may designate, shall be
sergeant at arms of the Commission and shall carry out all orders given the
presiding officer for the purpose of maintaining order and decorum at
Commission meetings. Any Commissioner may move to require the
presiding officer to enforce the rules, and the affirmative vote of a majority
of the Commission shall require him or her to do so.
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II.5.3 Rules of Debate
A. Getting the Floor: Every Commissioner desiring to speak at a
Planning Commission meeting shall first address the Chair, gain
recognition by the presiding officer, and confine himself/herself to the
question under debate, avoiding personalities and indecorous language.
B. Questioning the Staff: Every Commissioner desiring to question the City
staff shall, after recognition by the presiding officer, address his or her
questions to City staff.
C. Interruptions: A Commissioner, once recognized, shall not be interrupted
when speaking unless called to order by the presiding officer, a point of
order or chooses to yield to a question by another Commissioner. If a
Commissioner is called to order while speaking, he or she shall cease
speaking until the question of order is determined to be in order, then he or
she may proceed. Members of the City staff, after recognition by the
presiding officer, shall hold the floor until the completion of their remarks or
until recognition is withdrawn by the presiding officer.
D. Points of Order: The presiding officer shall determine all points of order,
subject to the right of any Commissioner to appeal to the Council. If an
appeal is taken, the question shall be, “Shall the decision of the presiding
officer be sustained”? A majority vote shall conclusively determine such
question of order.
E. Points of Personal Privilege: The right of a Commissioner to address the
Commission on a question of personal privilege shall be limited to cases in
which his or her integrity, character, or motives are questioned or where
the welfare of the Commission is concerned. A Commissioner raising a
point of personal privilege may interrupt another Commissioner who has
the floor only if the presiding officer recognized the privilege.
F. Limitation of Debate: No Commissioner shall be permitted to speak more
than once on any particular subject until every other Commissioner desiring
to do so shall have spoken.
SECTION 6. MOTIONS
A motion by any member of the Planning Commission, including the presiding officer, may
not be considered by the Commission without receiving a second.
I.6.1 After Motions are Made and Hearings are Closed
After a motion has been made or a public hearing has been closed, no member of the
public shall address the Commission from the audience on the matter under consideration
without first seconding permission to do so by a majority vote of the Commission. Prior to
taking a vote, the Commission may engage in discussion and debate.
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SECTION 7. VOTING RULES
I.7.1 Seating Arrangement for Commission
The Planning Commission Chair shall sit in the center chair of the Commission; the next
Commissioner in seniority, based upon the time at which the Commissioner was appointed
by the City Council) shall sit alternately on the left and right of the Planning Commission
Chair. Should the Chair not be present at the meeting, the Vice Chair shall sit in the center
chair as presiding officer.
II.7.2 Question to be Stated
Upon moving the question, the presiding officer shall call for the vote which shall be taken
first from the least senior member then moving by seniority rank to the most senior
member, with the presiding officer voting last.
III.7.3 Registration of Votes
Any vote of the Planning Commission, including a roll call vote, may be registered by the
members by answering “aye” for an affirmative vote or “no” for a negative note upon the
name of the Planning Commissioner.
IV.7.4 Voting Procedure/Disqualification
Any Planning Commissioner who is disqualified from voting on a particular matter by
reason of a conflict of interest, shall publicly state, or have the presiding officer state, the
nature of such disqualification in open meeting. A Commissioner who is disqualified by
reason of a conflict of interest in any matter, shall not remain in his or her seat during the
debate and vote on such matter, but shall request and be given the permission of the
presiding officer to step down from the Council table and leave the Council Chamber. A
Commissioner stating such disqualification shall not be counted as a part of a quorum,
and shall be considered absent for the purpose of determining the outcome of any vote
on such matter.
V.7.5 Failure to Vote
Planning Commissioners present at a Planning Commission meeting shall vote unless
disqualified by reason of a conflict of interest or where the Commissioner in good faith
believes that he or she should not vote on a measure for good cause, such as, but not
limited to, not having attended a prior meeting essential to an informed note on the
measure. A failure to vote or an abstention shall not be counted. A measure shall pass
only if it receives “aye” votes from a majority of the Commissioners present at the meeting
provided a quorum is established. Commissioners abstaining shall be counted in
determining whether a quorum is present.
VI.7.6 Tie Votes
Tie votes shall be lost motions and may be reconsidered.
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VIII.7.7 Changing Votes/Abstention
A Planning Commissioner may change his or her vote only if he or she makes a timely
request to do so immediately following the announcement of the vote by the Clerk and
prior to the time the next item in the order of business is taken up. A Commissioner who
publicly announces he or she is abstaining from voting on a particular matter shall not
subsequently be allowed to withdraw his or her abstention.
SECTION 8. RECONSIDERATION OF ACTIONS
A motion to reconsider any action taken by the Planning Commission may be made only
on the day such action was taken. It may be made either immediately during the same
session or at recessed or adjourned session thereof. Such motion may be made only by
one of the Commissioners who voted with the prevailing side. The provision of this section
shall not be construed to prevent any Commissioner from making or remaking the same
or any other motion at a subsequent meeting of the Commission.
SECTION 9. PUBLIC HEARINGS
I.9.1 Public Hearing Defined
A public hearing is any hearing which is publicly noticed by publication in a newspaper of
general circulation, posting on affected property, or mailing to affected parties. Generally,
public hearings can be classified as quasi-judicial or quasi-legislative. The following is a
general summary description of quasi-judicial and legislative hearings. The discussion is
not intended to change the general California law governing this subject. Generally, a
quasi-judicial decision is any decision affecting one, or a limited number of individual
applicants, in which the Planning Commission is legally required to make its decision
based on the evidence presented during the hearing. Examples of such hearings include
appeals from land use decisions by Planning Commission to the Ukiah City Council, such
as those concerning major use permits, variances, and major site development permits.
Generally, a quasi-legislative decision generally is a decision to make or amend rules
affecting a whole class or large number of persons. The City Council is required to
seriously consider evidence presented during quasi-legislative hearings, but it is not
legally required to base its decision exclusively on the evidence presented. Examples of
quasi-legislative decisions include the adoption or amendment of zoning ordinances,
general plan amendments, and other ordinances.
II.9.2 Submission of Documents
In order to give adequate consideration to written documents, the following rules shall
apply:
A. Time and Submission: Any written document excluding written comments
submitted on a particular agenda item by the public, whether containing
factual information or legal or policy arguments
exceeding 250 words, must be submitted to the Clerk six (6) calendar days
prior to the scheduled hearing date. Photographs or other graphic
depictions may be filed at the hearing.
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1. If the submission deadline falls on a legal holiday or weekend, the
document must be submitted the last working day prior to the
submission deadline.
2. The Planning Commission shall exclude from the record and not
consider any document submitted after the submission deadline,
unless upon a motion by a Commissioner, a majority of the
Commissioners present at the hearing vote to consider the
document. A decision to consider a document not timely filed shall
be considered automatic grounds to continue the hearing, although
a continuance shall require a specific motion adopted by a majority
of the Commissioners present at the meeting.
B. Manner of Submission: All documents must be presented to the Clerk for
consideration at the hearing. No documents presented to the individual
Commissioners prior to the hearing shall be considered as part of the
hearing record.
1. To be considered, an original and seven (7) copies must be filed
with the Clerk.
2. Upon Receipt, the Clerk shall date stamp as received the original
and all copies. Upon request, the Clerk will furnish the proponent
of the document with a date stamped copy. The Clerk shall
immediately distribute copies of the submitted documents to the
individual Commissioners and the Community Development
Director. The Clerk shall retain the original and include it in the
hearing record, which the Clerk shall compile and maintain.
III.9.3 Viewing the Site
In quasi-judicial hearings involving specific property, Commissioners must disclose
if they have visited the site since the item was noticed. At the beginning of the
agenda item for the hearing involving the specific property, the Planning
Commission Chair shall poll the Commissioners to establish on the record, whether
they have viewed the site, and any relevant observations and concerns from
viewing the site.
In quasi-legislative public hearings involving specific property, Commissioners may
visit the site and may, as deemed necessary or relevant disclose the visit, but they
are not required to.
IV. 9.4 Making a Decision
In quasi-judicial hearings, the Planning Commission shall base its decision
exclusively on the record, including documents submitted in accordance with this
rule and testimony and oral argument presented during the hearing. Any motion
deciding the matter shall include sufficient findings of fact to inform the parties of
the basis on which the Planning Commission made its decisions, and to determine
whether the decision is based on lawful principles. Where possible, the staff report
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the Planning Commission shall include proposed findings for Planning
Commission consideration.
In quasi-legislative hearings, the Planning Commission shall seriously consider all
documents submitted in compliance with this rule and testimony and oral argument
presented during the hearing. The motion deciding the matter need not include
specific legal requirements applicable to the particular matter.
V. 9.5 Conduct of Public Hearing
As presiding officer, the Planning Commission Chair shall conduct the hearing to
promote an orderly presentation of the evidence by all parties. Subject to the
following guidelines, the Chair shall use his or her discretion in presiding over the
hearing:
A. Order of Proof: Generally, all those supporting an application or measure
shall present their evidence and argument first. Those opposing the
application or measure shall present their evidence and argument second.
Those supporting the measure shall be allowed some additional time for
rebuttal. If during the rebuttal project proponents present new argument or
evidence, project opponents shall be allowed some additional time to rebut
that new matter.
B. Time Limitations: The Planning Commission Chair may impose time
limitations on all those wishing to present evidence or argument. The Chair
may prevent the presentation of irrelevant, repetitive, or cumulative
testimony or argument.
C. Manner: Each person desiring to address the Planning Commission shall
step up to the microphone reserved for that purpose, state his or her name
and address for the record, state the subject he or she wishes to discuss,
state whom he or she is representing, if he or she represents an
organization or other persons, and unless further time is granted by a
majority vote of the Commission, shall limit his or her remarks to three (3)
minutes. All remarks shall be addressed to the Commission as a whole and
not to any member thereof.
D. Spokesmen for Groups of Persons: In order to expedite matters and to
avoid repetitious presentations, whenever any group of persons wishes to
address the Planning Commission on the same subject matter, it shall be
proper for the presiding officer to request that spokesman be chosen by the
group to address the Commission, and in the event additional matters are
to be presented by any other member of such group, to limit the number of
such persons addressing the Commission.
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SECTION 10. ORDINANCES/RESOLUTIONS/CONTRACTS
I. 10.1 Motions
Motions shall be used to express decisions of the Planning Commission on routine
questions or matters of temporary importance, or to give instructions to the staff
and shall be moved, seconded, and adopted by a voice vote unless a roll call is
requested by a Commissioner.
II. 10.2 Resolutions
Resolutions shall be used to express decisions of the Planning Commission of a
permanent or lasting nature and shall be introduced, seconded, and adopted by a
roll call vote.
III. 10.3 Ordinances
Not applicable.
SECTION 11. MINUTES/PREPARATION AND CHANGES
The Clerk shall have the exclusive responsibility for the preparation of the minutes of
Planning Commission meetings, and any directions for changes in the minutes shall be
made only by a majority action of the Commission.
I. 11.1 Minutes/Request for Detail
During a Planning Commission meeting any Commissioner may request the Clerk
include in the minutes for that meeting a verbatim transcript of any portion of the
meeting designated by the Commissioner. If so requested, the Clerk shall include
the verbatim transcript of such segment in the draft minutes presented to the
Planning Commission for approval, unless the request is rejected by a majority
vote of the Commission.
II. 11.2 Minutes/Reading
Unless the reading of the minutes of a Planning Commission meeting is ordered
by a majority vote of the Commission, such minutes may be approved without
reading, if the Clerk has previously furnished each Commissioner with a copy.
III. 11.3 Minutes/Entry of Statements
A Planning Commissioner may request through the presiding officer of a Planning
Commissioner meeting, the privilege of having an abstract of the statement of such
Commissioner on any subject under consideration by the Commission entered in
the minutes. If the Commission consents thereto, such statement shall be inserted
in the minutes.
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SECTION 12. SPECIAL COMMITTEES
All special Planning Commission committees shall be appointed by the presiding officer
with a majority consent of the Commission. Such committees shall be temporary in tenure
and shall automatically be discharged upon the completion of their charge, or upon an
order of the presiding officer or majority of the Commission.
SECTION 13. EX PARTE COMMUNICATIONS
13.1 Each member of the Commission shall accord to every person who has an interest
in the quasi-judicial proceeding the full right to be heard according to the law.
13.2 No Member of the Commission shall initiate, permit, or consider private, ex parte
communications concerning a pending quasi-judicial proceeding unless the
Commissioner is recused from the proceeding.
13.3 Notwithstanding the foregoing, when circumstances require it, a Member of the
Commission may permit otherwise unauthorized ex parte communication for scheduling,
administrative, or emergency purposes, but only if the communication does not address
substantive matters and no one will gain a procedural, substantive, or tactical advantage
as a result of the communication.
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11 EX PARTE COMMUNICATIONS
11.1 Each member of the Commission shall accord to every person who has an interest in the
quasi-judicial proceeding the full right to be heard according to the law.
11.2 No Member of the Commission shall initiate, permit, or consider private, ex parte
communications concerning a pending quasi-judicial proceeding unless the Commissioner
is recused from the proceeding.
11.3 Notwithstanding the foregoing, when circumstances require it, a Member of the
Commission may permit otherwise unauthorized ex parte communication for scheduling,
administrative, or emergency purposes, but only if the communication does not address
substantive matters and no one will gain a procedural, substantive, or tactical advantage
as a result of the communication.
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