HomeMy WebLinkAboutMin 03-21-07 CITY OF UKIAH
CITY COUNCIL MINUTES
Regular Meeting
CIVIC CENTER COUNCIL CHAMBERS
300 Seminary Avenue
Ukiah, CA 95482
March 21, 2007
6:00 p.m.
ROLL CALL
The Ukiah City Council met at a Regular Meeting on March 21, 2007, the notice for which being
legally noticed March 16, 2007. Mayor Rodin called the meeting to order at 6:07:12 PM.
Roll was taken with the following Councilmembers present: Thomas, Crane, McCowen, Baldwin,
and Mayor Rodin. Staff present: City Manager Horsley, Building and Planning Department
Director Stump, Public Works Director Eriksen, Community Services Director Sangiacomo, City
Attorney Rapport, Finance Director Smith, Senior Customer Service Representative II McClellan,
Power House/Hydro Plant Manager Grande, and Deputy City Clerk Brown.
Consultants: Mark Gossner, Efficiency Services Group; Paul Miller, OMNI Means; Mark
Woyshner, Balance Hydrologics.
Interview: Appointment to Parks, Recreation & Golf Commission 6:07:40 PM
One application was received for this appointment expiring June 2007. Mr. Alex Goeken was
introduced to the City Council and advised that the appointment is agendized under New Business
11a.
PLEDGE OF ALLEGIANCE was led by Councilmember Crane.
PROCLAMATIONS/INTRODUCTIONS/PRESENTATIONS
None
PETITIONS AND COMMUNICATIONS
None
APPROVAL OF MINUTES
a. ReRular Meetin.cl Minutes of December 207 2006
Councilmember McCowen suggested correction to the public comment portion of Agenda item
11.a. on page 4 regarding the comment made by Richard Shoemaker, correcting "issuance" to
"issue" and corrected Mr. Shoemaker's statement to read, "Richard Shoemaker stated the issue of
repairing the lateral to the curb or to the main is the key issue. The City delivers water to the meter
at the curb, power to the meter usually on the home, while the sewer utility only delivers to the
middle of the road", advising the City Clerk can listen to the tape to verify, if she so wishes.
MIS McCowen/Crane approving the Minutes as corrected. Motion carried by an all AYES voice
vote.
RIGHT TO APPEAL DECISION
Mayor Rodin read the Appeal policy.
CONSENT CALENDAR
MIS Baldwin/Thomas to approve the Consent Calendar, items 7a. through 7h.
a. Report of Disbursements for the Month of February 2007
b. Adoption of Resolution Approving City of Ukiah Qualified Contractors List For 2007
c. Rejection of Claim for Damages Received from Vincent Rosenbalm and Referral of Claim
to the Joint Powers Authority, Redwood Empire Municipal Insurance Fund
d. Report of the Acquisition of Services from California Department of Forestry and Fire
Protection in the Amount of $6,560 for Debris Removal
e. Status of Lake Mendocino Hydroelectric Power Plant Equipment Refurbishment Emergency
f. Notification to City Council of the Purchase of Toxicity Testing Services for the Wastewater
Treatment Plant to Pacific Ecorisk for a Total Not To Exceed $8,215.00
g. Approval of Budget Amendment for Mendocino County Property Tax Administrative
Services Fee
h. Adoption of Resolution Approving Records Destruction
Motion carried by an all AYES voice vote.
AUDIENCE COMMENTS ON NON-AGENDA ITEMS
Dave Smith, book store owner within the City of Ukiah, encouraged the City to be proactive by
providing education, training, research and investment information to the community regarding
energy sources.
PUBLIC HEARINGS (6:15 PM)6:]$:57 PM
a. Adoption of Resolution Amending the Planning Permit and Services Fee Schedule
Director Stump stated with the adoption of this Resolution, three revisions to the existing fee
schedule will include amending the City's Municipal City code to establish a Special Encroachment
Permit and a fee of $50.00 per permit, establish a fee for Planning Commission pre-application
review with a fee of $250.00 and the inclusion of the State Department of Fish and Game Fees for
review of environmental documents (SB 1535).
Public Hearing Opened 6:20:47 PM
No public comment was given.
Public Hearing Closed 6:20:51 PM
MIS Crane/McCowen to approve the Planning Department Resolution with the change to page 8
pertaining to Photo Copy, establishing a policy of no charge for five or less photocopies, per day,
and 10 cents per copy for six or more photocopies. Motion carried by the following roll call vote:
AYES: Councilmember Thomas, Crane, McCowen, Baldwin, and Mayor Rodin; NOES: None;
ABSENT: None; ABSTAIN: None
Adoption of Resolution Authorizing Disbursement of Funds in the Mendocino County
Office of Education Capital Outlay Fund Maintained by the Ukiah Redevelopment
A~lencv and Approving Agreement for Sale of Real Property to the MCOE
MIS CranelMcCowen approving the Resolution;
6:25:04 PM Discussion: City Attorney Rapport stated this is a public hearing the City must conduct
in order to allow Mendocino County Office of Education to use money from this capital outlay fund.
Mendocino County Office of Education is buying a property from the City that it is currently leasing.
A packet was received from the lawyer for Mendocino County Office of Education containing the
Agreements and an Exhibit A, the legal description of the property; attached to Exhibit A is a map.
He noted that both documents should be attached to the Agreement.
10.
Attorney Rapport stated the boundary of the map still needs resolution and suggested the
Resolution be modified as follows:
Paragraph 4 of the Resolution after "February 7, 2007" insert:
"subject to the City Manager's final approval of exhibit A to the Agreement."
Public Hearing Opened 6:27:04 PM
No public comment was given.
Public Hearing Closed 6:27:10 PM
The maker and seconder of the motion accepted the proposed modifications to their motion to
approve, as amended. Motion carried by the following roll call vote: AYES: Councilmember
Thomas, Crane, McCowen, Baldwin, and Mayor Rodin; NOES: None; ABSENT: None;
ABSTAIN: None.
UNFINISHED BUSINESS
a. City of Ukiah Public Benefits Program Presentation by Efficiency Services Group and
Possible Action on Recommendations; Authorize Bud.qet Amendment in the Amount
of ~;98~000--continued from March 7~ 2007
Representatives from Efficiency Services Group (ESG) were present to discuss their responses to
the City Council's request on December 20, 2006 for additional information as well as field
questions regarding the Public Benefits Program. Finance Director Smith and Senior Customer
Service Representative II, Kay McClelland, provided an overview of the programs, An extensive
discussion ensued,
Public Comment Opened 6:51:56 PM
Members of the public speaking to the topic: Jessie Martin and Jean Winters.
Public Comment Closed .6:54:08 PM
Discussion regarding the recommendations presented to the Council by ESG: Consensus of the
City Council members was as follows:
Recommendation #'1 - CARES Program
CARES Income Guidelines be changed to 200% Gross of the 2007 Federal Poverty Income
Guidelines (Attachment #4, March 7, 2007 packet) for the first four columns (1 person through 4
person) with an increase from $25.00 per month per person to $30.00 and an increase from
$30.00 to $40.00 per person per month for seniors. Revisit this matter in six months.
Recommendation #2 - Window Rebates
Option B including a shading element
Recommendation #3 - Floor Insulation
Option B
7:34:59 PM Recommendation #4 - Renewable and Energy Efficiency Measures & Incentives
(attachment #3 - 12/20/06 meeting)
Reduce the commercial lighting rebates and the commercial cap to $15,000 for solar rebates.
Lower the current rebate for solar photovoltaic system to be consistent with the State's subsidy
level per watt, a cost of $2.80. ESG to bring back information regarding cost/benefit of replacing
older air conditioners.
Recommendation #5 - Council Approve the Public Benefit Program Services A - D as
described on page 7 in the "New Services to be Provided under Agreement with Efficiency
Services Group."
No action taken.
3
Recommendation #6 -Reserving Solar PV Incentives
Further discussion needed; no action taken
MIS BaldwinlMcCowen with the suggestions and consensus of the Council, move the
recommended action to approve Efficiency Services Group recommendations for the City of Ukiah
Public Benefits Program Assessment, Revision, Development, Turn-key Administration and
Reporting and associated Public Benefits Funds Program Budget as listed on pages 8 and 9 of
Attachment 1, and Authorize budget amendment in the amount of $98,000 using Public Benefits
Fund Balance;
Public Comment Opened 8:03:47 PM
Speaking to the item: Jean Winters.
Public Comment Closed 8:04:§8 PM
Motion carried by the following roll call vote: AYES: Councilmember Thomas, Crane, McCowen,
Baldwin, and Mayor Rodin; NOES: None; ABSENT: None; ABSTAIN: None.
b. Review of Final Report for the Citywide Circulation Study Prepared by Omni Means
Limited Engineers and Planners 8:05:45 ?M
Director Eriksen reported that the document being reviewed this evening is the final report and
introduced Mr. Paul Miller, one of the principals of OMNI Means who provided a slide presentation.
Due to possible impacts that may result from the Ukiah Valley Area Plan and large development
proposals, the report is based on a worst-case scenario. The report recommends $30.5 million in
capital improvements to the City's transportation infrastructure in order to accommodate the
anticipated increase in traffic. The report suggests the installation of six traffic lights on Dora Street
between Beacon Lane and West Perkins Street, and the installation of six traffic signals on East
Gobbi Street between Hwy 101 and South State Street, if the traffic increases as projected.
Public Comment Opened 8:40:36 PM
Speaking to the item: Linda Sanders.
Public Comment Closed 8:42:14 PM
MIS Thomas/Baldwin to adopt the citywide Circulation Study Prepared by Omni Means Limited.
Discussion ensued regarding additional information that is needed before going further, including
the need to develop an overall fee program for both the City and County, and impacts of
development on the City--recognizing the data presented is a prediction from the consultant of
what improvements would be required if development occurs. Adoption of the report is not
acceptance or endorsement of development. Before going further, a report would need to be done
that sets out a capital improvement program, a newly-established fee program, and identifies traffic
impacts, if development occurred as predicted in the report. Motion withdrawn; matter to be
brought back at undetermined date.
c. Request from Citizen U Group for Sponsorship of the Conference Center Room for
Three More Citizen Educational Forums
City Manager Horsley stated that Citizen U is requesting approval for sponsorship of the
Conference Center Room for three more Citizen Educational Forums at a cost of $1,950.
MIS Crane/Baldwin to approve the $1,950. Motion carried by an all AYES voice vote.
Recess: 9:04:25 PM
Reconvene: 9:15:16 PM
11.
d. Extend Source California Ener~ly Services' One Year Equipment and Labor Warranty
for the Lake Mendocino Hydroelectric Power Plant to Include One Year of Operation
and Maintenance Services for ~20~000
Project Manager Grande provided an update on the status of the project, requesting Council
consider authorizing a one year contract with Source California Energy Services for the
maintenance and operation of the Lake Mendocino Hydroelectric Power Plant.
MIS McCowen/Crane to authorize the City Manager to sign a one year operations and
maintenance contract for $20,000 with Source California Energy Services;
Opened Public Comment 9:19:16 PM
No public comment given.
Closed Public Comment 9:19:16 PM
Motion carried by the following roll call vote: AYES: Thomas, Crane, McCowen, Baldwin and
Mayor Rodin; NOES: None; ABSTAIN: None; ABSENT: None.
e. Selection of Consultant to Facilitate City Strateflic Plannin;I Process and Authorize
Bud~let Amendment for Same in an Amount Not To Exceed $6~000
Mayor Rodin reported that she and Councilmember Crane researched consultants and based on
the results, are recommending Mr. Steve Zuieback due to comments made by references and his
experience.
MIS Thomas/Crane to approve the subcommittee recommendation to hire Steve Zuieback to
facilitate the City Council's strategic planning process; authorize the City Manager to sign a
contract for same, and authorize a budget amendment not to exceed $6,000.
Motion carried by the following roll call vote: AYES: Thomas, Crane, McCowen and Mayor
Rodin; NOES: Councilmember Baldwin; ABSTAIN: None; ABSENT: None.
Mayor Rodin advised that several members from the public are present and interested in Item 1 lf.
regarding the Bureau of Land Management's pending purchase of Garven Ranch and
recommended this item be heard at this time. No objection was made from the Council members.
f. Discussion and Possible Action Supporting Local Bureau of Land Mana~lement's
(BLM) Purchase of Garven Ranch 9:29:09 PM
Mayor Rodin stated that the Bureau of Land Management (BLM) is attempting to develop a
southern access to the south Cow Mountain Off-Highway Vehicle area via highway 175. Financial
support is needed from the Trust for Public Land in order to buy the access rights or purchase the
access property itself; the City Council has been asked to submit letters of support to the Trust for
Public Land and an official letter of support for the Bureau's Ukiah Field Office's effort to purchase
the Garven Ranch.
Opened Public Comment:
Public speaking to the issue:
Closed Public Comment
Ross Liberty, Ron Epstein, Rick Burns.
MIS Baldwin/Rodin to authorize Mayor Rodin to draft a letter in support of this trust for public land
acquisition and the key elements proposed by the Ukiah Valley Trail Group, both for the Cow
Mountain area;
Councilmember McCowen supported the motion with the inclusion of support for the BLM's effort
for a Highway 175 southern access without a specific endorsement for acquisition of the Garven
Ranch. Councilmember Baldwin accepted the modification to the motion of "support for the
BLM's effort for Highway 175 southern access."
Motion carried by the following roll call vote: AYES: Thomas, Crane, McCowen, Baldwin and
Mayor Rodin; NOES: None; ABSTAIN: None; ABSENT: None
a. Adoption of Resolution Making an Appointment to the Parks~ Recreation & Golf
Commission 9:$8:$] PM
MIS McCowen I Crane to appoint Mr. Goeken to the Parks, Recreation and Golf Commission.
Motion carried by an all AYES voice vote.
b. Discussion and Possible Direction in Response to the California Transportation
Commission's Denial of Funding for the Willits' Bypass Project
Discussion of this item was deferred pending a scheduled meeting in Willits involving Cai Trans
and representatives of the California Transpodation Commission.
c. Discussion Regarding Sidewalk Issues in the City of Ukiah
Director Eriksen provided a brief overview of the existing sidewalk inventory, covering funding
sources, drainage, right of ways, and neighborhoods having no sidewalks
By Consensus the City Council proposed the next steps as outlined in the last paragraph of the
staff report: "Neighborhood Solution":
· develop a master plan for each area
· define the design for the entire neighborhood including roadway widths sidewalk locations,
parking lanes and/or identified parking pockets
· layout the drainage and grades of the entire neighborhood, with neighborhood meetings to
come to agreement on what the neighborhood wants and expects.
d. Award of Contract for 2000 and 2002 STIP Railroad Crossing Rehabilitation Proiect~
Specification No. 07-06 10:14:0] PM
Director Eriksen reported on the item, that due to enhanced costs, the City rejected the bids for this
project which was reported to the California Transportation Commission; as a result, they have
modified their restrictions. Staff now proposes awarding a contract for 2 crossings: the City
received only one bidder, Granite Construction, for $417,122; the STIP funding is $284K, and the
balance of the money will be a combination of D-1 or the traffic congestion relief program, and the
gas tax fund. The two intersections to be rehabilitated are Gobbi and Commerce.
MIS Crane/Baldwin to approve the recommended action. Motion carried by an all AYES voice
vote.
so
Authorization of the City Manager to Negotiate and Enter into a Professional
Consulting Services Agreement with Balance Hydrologics, Inc. to Conduct a
Hydrogeologic Study for an Amount not to Exceed ~114,994 H~:]5:4~) P~J[
MIS McCowen/Crane to approve the recommended action. Motion carried by an all AYES voice
vote.
g. Consideration of Council Representation on the Skate Park Design Subcommittee for
the Selection of a Skate Park Design Contractor. 10:]7:$0 P]V[
Director Sangiacomo thought it prudent to have a City Council representative on the Skate Park
design subcommittee. Councilmember Crane indicated his interest in participating, and Mayor
Rodin also stated her interest in participating.
Public Comment Opened 10:25:33 PM
An unidentified woman spoke but declined to state her name.
Public Comment Closed 10:26:17 PM
12. COUNCIL REPORTS
There were none.
13.
CITY MANAGER/CITY CLERK REPORTS]0:27:0! PM
City Manager Horsley spoke with Supervisor Wattenburger about the courthouse discussion of the
Board of Supervisors on Tuesday. If the City Council is interested in the Courthouse remaining in
the downtown, staff will agendize the item for discussions about the City's possible participation in
partnering with the County.
Recessed to Closed Session: 10:33 PM
14.
CLOSED SESSION
Eml~lovee neaotiations; Department Directors Bargaining Unit (§ 54957.6)
Negotiator: Candace Horsley, City Manager
Reconvened at: 10:58 PM. No Action Taken.
15. ADJOURNMENT
There being no.lurther business, the meeting adjourned at 10:58 PM.
Linda C. E~row~--De[~J~t~-City Clerk