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HomeMy WebLinkAboutState of California Department of Transportation (Caltrans) 2026-03-06Improving lives and communities through transportation.” ADMINISTRATION DIVISION OF PROCUREMENT AND CONTRACTS 1727 30th STREET, MS 65 SACRAMENTO, CA 95816-7006 PHONE (916) 227-6000 TTY 711 http://dot.ca.gov/programs/procurement-and-contracts March 6, 2026 Via Email ssangiacomo@cityofukiah.com City of Ukiah Subject: Agreement Number 74A1765 The above-referenced service contract is enclosed for your review and approval. Please refer to the enclosed “Contractor Instructions” for information on how to complete the contract and any accompanying forms. DO NOT BEGIN WORK UNTIL NOTIFIED TO DO SO BY CONTRACT MANAGER. By law, the State of California cannot pay for work undertaken by any contractor prior to complete approval of the contract. A copy of the fully approved contract will be returned to you. If you do not receive your copy of the approved contract prior to the scheduled date for start of work, or if you have any other questions, please call this office or the designated Caltrans Contract Manager. Thank you for your prompt processing. Please return all documents to my attention. Sincerely, Contract Analyst c: Contract Manager COU No. 2526-189g Improving lives and communities through transportation.” CONTRACTOR INSTRUCTIONS Please sign the contract where indicated in the lower left-hand corner under name of Contractor. If you are doing business as a sole proprietorship, your signature is sufficient; if a partnership, the signature of one (1) partner is sufficient; if a corporation, one of the company officials must sign. The original and all copies of the contract must be signed, and the name and title of the person signing must be printed directly below the signature. This is not an authorization to begin work. You cannot be authorized to begin work until Contract is fully approved and Contract Manager has notified you to begin work. All copies of the signed contract must be returned to this office by March 13, 2026. Return All Documents to: DEPARTMENT OF TRANSPORTATION DIVISION OF PROCUREMENT AND CONTRACTS ATTN: Michelle Guerrero Email: michelle.guerrero@dot.ca.gov 1727 30TH STREET, MS 65 SACRAMENTO, CA 95816-7006 City of Ukiah Agreement Number 74A1765 A1 Page 1 of 1 Sustainable Communities Grants State) Restricted Grant Agreement The Parties mutually agree to amend Agreement Number 74A1765, dated November 17, 2025, as follows: 1. Agreement expiration date is extended to December 31, 2028. 2. Scope of Work is hereby replaced with Revised Scope of Work, which is attached and hereto and made a part of this Agreement as Attachment A. Changes are noted as follows; deletions are stricken, and additions are highlighted in yellow. 3. Project Cost and Schedule is hereby replaced with Revised Project Cost and Schedule, which is attached hereto and made part of this Agreement as Attachment B. All other terms and conditions of the original Agreement shall remain in full force and effect. In Witness Whereof, the parties hereto have executed this Amendment on the day and year first herein above written: STATE OF CALIFORNIA CITY OF UKIAH DEPARTMENT OF TRANSPORTATION By: By: Printed Name: Printed Name: Title: Title: Date: Date: City Manager Sage Sangiacomo 03/06/2026 REVISED SCOPE OF WORK Project Information Grant Category Sustainable Communities Competitive Grant Fiscal Year FY 2025-26 Project Title City of Ukiah East Perkins Street Multimodal Transportation Plan Organization Legal name) City of Ukiah Disclaimer Agency commits to the Scope of Work below. Any changes will need to be approved by Caltrans prior to initiating any Scope of Work change or amendment. Introduction East Perkins Street serves as the primary east-west connection between US-101 and downtown Ukiah’s commercial core at Perkins/State Street. Building on the success of the recent Downtown Streetscape Project, which transformed State Street (a former segment of US-101) with a road diet, widened sidewalks, improved crossings, and enhanced streetscape elements like lighting, street trees, and pedestrian amenities, the City of Ukiah seeks to bring similar improvements to East Perkins Street. These upgrades on State Street have created safer, more sustainable, and resilient infrastructure, setting a benchmark for reimagining Ukiah’s transportation network. The proposed transformation focuses on East Perkins Street, spanning from Main Street to Oak Manor Drive on the eastern side of US-101. Currently, this corridor functions as an extension of the highway, characterized by narrow 5-foot sidewalks adjacent to four to five lanes of high-volume, fast-moving vehicular traffic. The absence of bicycle facilities, despite the corridor’s connection to the Rail Trail (Great Redwood Trail), exacerbates challenges for active transportation users. These auto-centric conditions contribute to significant stress and discomfort for pedestrians and cyclists. A recent presentation by Dan Burden, Director of Innovation and Inspiration at the Blue Zone Project, highlighted the need for multimodal improvements on East Perkins Street, including roundabouts and a road diet. These recommendations align with the City’s adopted plans and have galvanized community interest in creating a safer, more inclusive corridor. However, the City seeks additional community input and technical analysis of these and other concepts before best solutions for multimodal improvements to the corridor can be determined. The City of Ukiah East Perkins Street Multimodal Transportation Plan will capitalize on this momentum through a community-driven planning process. The plan will identify needs, collect data, and analyze current conditions to develop actionable recommendations for multimodal enhancements. Proposed improvements will align with the City of Ukiah 2040 General Plan, the Mendocino Council of Governments’ 2022 Regional & Active Transportation Plan, and the California Transportation Plan 2050, all of which prioritize “Complete Streets” solutions. This approach ensures equitable, safe, and efficient travel for all modes, including walking, biking, driving, and public transit. Key enhancements under evaluation include roundabouts, a road diet, streetscape improvements, and gateway features to create a safe and inviting connection between US-101 and downtown Ukiah. The plan will also address access to critical regional destinations along City of Ukiah Agreement 74A1765 A1 Attachment A Page 1 of 12 East Perkins Street, including Adventist Health Ukiah Valley Hospital, the future Mendocino County Superior Courthouse, the Ukiah Main Branch Library, and nearby low- and moderate- income housing, the Rail Trail (Great Redwood Trail), as well as retail centers such as the Pear Tree Shopping Center. Anticipated development projects, including the new courthouse, hospital expansion, and a new road extending from Hospital Drive, underscore the urgent need to prepare East Perkins Street for increased transportation demand. As an underserved community with a median household income at 68.5% of the statewide average, Ukiah stands to benefit significantly from these improvements. Census tracts along East Perkins Street show even lower income levels, with tracts 115 and 116 at 65.3% and 45.8% of the statewide median, respectively. Planning multimodal upgrades for this corridor will support low- to moderate-income residents, enhance equitable access to regional resources, and contribute to climate goals by encouraging active transportation. With Caltrans as an active partner, this planning effort will coordinate closely on improvements within and adjacent to Caltrans’ right of way. The final study will serve as a roadmap to pursue funding for implementation, ensuring East Perkins Street evolves into a modern, multimodal gateway corridor that enhances connectivity, sustainability, and quality of life for Ukiah residents. Project Stakeholders City of Ukiah The City of Ukiah is the sole lead applicant and will be the grant recipient. The project will be overseen by a small team comprised of staff from the Public Works Streets and Community Development Planning, Housing and Grants Management Divisions, with a key point of contact assigned for grant administration and coordination. The City will execute the Restricted Grant Agreement with Caltrans. and execute an agreement with its sub-applicant, CivicWell, a 501(c)3 non-profit organization. The City will conduct a competitive bid process to select a qualified consultant team with multimodal transportation planning, traffic engineering and urban design expertise. The City will provide $37,105 in matching funds to meet the 11.47- percent local match. Staff will coordinate with Caltrans District staff and other project partners and agencies, establish a Project Advisory Group and Technical Working Group, participate in community engagement activities, attend meetings, provide data and policy documents, review consultant products, and direct revisions. City staff will prepare quarterly invoices and reports to Caltrans with documentation support from CivicWell and the selected consultant. Staff will also coordinate with partners to help publicize the project and ensure public participation in all aspects of the community planning process. City staff will assemble and facilitate a Project Advisory Group, organize the community engagement events, develop publicity materials with local input, and document public input for inclusion in the resulting plan document. City staff will work with the consultant team to design and implement community engagement activities including in-person and virtual workshops, walk audits, and stakeholder listening sessions and focus group meetings. CivicWell CivicWell will assist the City with project coordination and documentation. Staff will help the City assemble and facilitate a Project Advisory Group, organize the community engagement events, develop publicity materials with local input, and document public input for inclusion in the resulting plan document. CivicWell staff will work closely with the City and consultant team to design and implement community engagement activities including in-person and virtual workshops, walk audits, and stakeholder listening sessions and focus group meetings. CivicWell has extensive experience in public engagement in planning processes, multi-modal transportation planning and community design. Since 2001, CivicWell has worked on over 80 planning projects funded by Caltrans throughout the state. CivicWell has staff that is fluent in City of Ukiah Agreement 74A1765 A1 Attachment A Page 2 of 12 Spanish and can produce outreach materials and conduct meetings and workshops in English and Spanish. Consultant The selected consultant (or team of consultants) will have expertise in active transportation, multimodal transportation planning, traffic engineering and urban design. The consultant will do the following: Analyze and document detailed baseline conditions for multimodal access, connectivity, traffic safety and operations, and transit service and operations, Actively participate in facilitation of community engagement activities, Develop design concepts and visualizations, generate recommendations that respond to input from residents, stakeholders and responsible agencies, Conduct technical analysis which will include: o Review and documentation of existing right of way, land use and transit conditions, and previous analysis for potential alignments and improvements on the corridor, o Collect and evaluate traffic data for all modes at a detailed level. o Develop conceptual plans and design detailing proposed infrastructure and operational improvements (with the final recommended plan developed to 30% completion). o Prepare preliminary cost estimates, implementation phasing, actions, presentations, and approvals required for proposed improvements. Prepare the City of Ukiah East Perkins Street Multimodal Transportation Plan document. Community and Agency Stakeholders As described in the scope of work tasks below, numerous stakeholders will be engaged throughout the planning effort, including (but not limited to) representatives from Caltrans, Mendocino Council of Governments, Mendocino Transit Authority, Mendocino County Departments of Planning, Social Services, Public Health, and Transportation, City of Ukiah Fire Authority, Ukiah Police Department, Ukiah diversity and Equity Committee, the local tribes of Pinoleville, Guidiville, Coyote Valley Rancheria, and Redwood Rancheria, Vecinos en Accion, Great Redwood Trail Authority, Adventist Health - Mendocino County, the Blue Zones Project, Judicial Council of California/Mendocino County Court, Walk & Bike Mendocino, North Coast Opportunities, Greater Ukiah Business and Tourism Alliance, and Climate Action Mendocino, City of Ukiah Housing Division, East Perkins Street business owners and property owners, and organizations that work with youth, seniors, and people with disabilities. Other stakeholders may be included, according to availability, such as local schools, disability advocates, and other non-profits. Overall Project Objectives The primary objectives of this project are to promote multimodal transportation by creating safer, more accessible, and efficient travel networks for all users while enhancing aesthetics and establishing inviting gateways into Ukiah from regional corridors. Community support has highlighted interest in improvements such as roundabouts and a road diet along the corridor. The planning effort will evaluate these options, among others, as potential solutions to meet project objectives. This process will involve comprehensive data collection, research, and analysis of current conditions along East Perkins Street, from the eastern ramps of US-101 to Main Street, as well as the anticipated impacts of proposed changes. Recommendations will identify the most effective strategies to achieve project goals. The City will collaborate closely with Caltrans to assess any impacts on the highway system and, ensure recommended improvements function in harmony with highway operations, and where feasible, propose recommendations to enhance highway-street intersections. City of Ukiah Agreement 74A1765 A1 Attachment A Page 3 of 12 Additional objectives include: Develop, evaluate, and identify a shared vision and design concepts for new and enhanced pedestrian, bicycle, and transit access and connectivity. Improve safety for vulnerable road users in the corridor such as youth, seniors, pedestrians, bicyclists, and people with disabilities. Develop equitable, viable and affordable mobility choices for under-resourced populations. Develop mobility solutions that support infill housing and mixed-use development within walking distance to key commercial and service destinations and transit stops. Reduce VMT and GHG emissions through increased active transportation and shared mobility options, and operation and circulation improvements for motor vehicles, Facilitate community input and collaboration with a wide range of people through a wide range of engagement methods on their needs and desires to create a shared vision for the mobility network that will enhance pedestrian, bicycle, and transit access and connectivity. Summary of Project Tasks The following is a description of tasks to complete the project. Task 01: Project Administration The City will manage and administer the grant project according to the Grant Application Guidelines, Regional Planning Handbook, and the executed Restricted Grant Agreement between Caltrans and the City. Costs for this task will not exceed 5 percent of the grant award amount. Kick Off Meeting with Caltrans The City will attend a project kick-off meeting with Caltrans to review the scope of work for the grant, grant reporting, invoicing and other elements of the grant requirements. Quarterly Progress Reports The City, with support from CivicWell, will submit quarterly project reports and fiscal reports to Caltrans District staff to provide a summary and percent completion of project progress and grant/local match expenditures. Invoicing The City will submit complete invoice packages to Caltrans District staff (at least quarterly, but no more frequently than monthly). Task Deliverables Notes from the kick-off meeting with Caltrans Quarterly progress reports (City, CivicWell) Quarterly invoice packages (City, CivicWell) Task 02: Consultant Procurement and Sub-Contracting Request for Proposals City of Ukiah Agreement 74A1765 A1 Attachment A Page 4 of 12 In consultation with Caltrans staff, the City will prepare and advertise a request for proposals and scope of work to solicit a consultant (or team of consultants) with the necessary expertise, qualifications, and experience to develop the plan. The RFP will follow the proper procurement procedures established by Caltrans for these projects. A Review Committee will be formed to evaluate the proposals and select the consultant. The consultant procurement process will comply with state and, if applicable, federal requirements, including the Local Assistance Procedures Manual for non-Architectural and Engineering consultants, the Grant Application Guide, the Regional Planning Handbook, and the terms of the executed grant contract. Consultant On-boarding The City will execute an agreement with the consultant to deliver the Multimodal Plan and supporting engagement and hold a kick-off meeting with the consultant and CivicWell. Agreement with Sub-applicant The City will execute an agreement with CivicWell to assist with staff project management, consultant coordination, jurisdiction and agency engagement, and stakeholder and community outreach, engagement, education and documentation with assistance and coordination from the design consultant as included in their task deliverables. Task Deliverables Copy of RFP (City) Copy of agreement between the City and consultant (City) Copy of the agreement between the City and CivicWell (City) Agenda and notes from the kick-off meeting (City, CivicWell) Task 3: Outreach Planning and Coordination The City will identify key stakeholders, assemble an advisory group and technical working group, develop an outreach and engagement strategy and produce and distribute outreach materials. Activities to be completed under this task are described below. Assemble Stakeholder List The City, with support from CivicWell, will assemble and maintain a stakeholder contact database of representatives from the public, nonprofit and private sectors and other interest groups that reflect the demographics and perspectives of City residents. Special efforts will be made to identify agencies and organizations that work with disadvantaged communities. The initial list will include: Caltrans District 1 Mendocino Council of Governments Mendocino Transit Authority Mendocino County Departments of Planning, Social Services, Public Health, and Transportation Ukiah Valley Fire Authority Ukiah Police Department City of Ukiah Housing Division Ukiah Diversity and Equity Committee Pinoleville, Guidiville, Coyote Valley, and Redwood Valley Rancherias Vecinos en Acción Great Redwood Trail Authority Adventist Health – Mendocino County Blue Zones Project – Mendocino County City of Ukiah Agreement 74A1765 A1 Attachment A Page 5 of 12 Great Redwood Trail Authority East Perkins Street Property and Business Owners Grater Ukiah Business and Tourism Alliance North Coast Opportunities Walk & Bike Mendocino Climate Action Mendocino County Courthouse Representatives Organizations that work with youth, seniors and people with disabilities The database will continue to evolve throughout the project under the activities described below and subsequent tasks. Convene Advisory Group The City will establish a community and stakeholder outreach advisory group of approximately 12 individuals for project guidance and meet periodically during the course of the project. Participants will include representatives from local and regional agencies and other organizations and groups from the stakeholder list described above. CivicWell will assist with planning, organization, facilitation, and documentation of meetings. The group will identify important sensitivities to consider and pertinent information regarding the conditions, history, and needs of residents, workers, and visitors. It will help determine strategies for framing and communication and for engaging all population segments and maximizing participation at public events, as well as opportunities for coordination and synergy with other local events, initiatives and planning activities impacting the community. Meetings will also provide a venue for discussion of plan concepts and strategies for implementation. The group is expected to meet on at least three occasions during the course of the project, with ongoing communication, solicitation for input and support with outreach and promotion, and additional check-in meetings as needed. Meeting #1 will take place during the existing conditions phase. Topics will include key issues to address in the Plan, problem areas to study, locations with the greatest safety challenges, scheduling and location for outreach events, key stakeholders to consult, and strategies for engaging underserved residents. Meeting #2 is anticipated before the community workshops. The agenda will focus on a review of existing conditions prepared by the consultant team and outreach and planning for the events. Meeting #3 will occur following the initial round of community workshops and engagement activities to debrief the input received to date and potential gaps to consider for further outreach. Convene Technical Working Group The City will establish a technical working group that will meet periodically, virtually or in-person, throughout the project on an as-needed basis. It will include key representatives from Caltrans District 1, City of Ukiah Departments of: Public works, Planning, Fire and Police, Mendocino Transit Authority, and Mendocino Council of Governments, and others as deemed necessary by the group. The group will identify data sources, documents, and critical issues to address, discuss and vet concepts developed by the consultant, and collect feedback and input on plan elements prior to seeking community input on proposed improvements. CivicWell and the The consultant will assist the City with planning, organization, facilitation, and documentation of meetings. Project Outreach Plan CivicWell The selected design consultant will prepare a detailed outreach plan and assist with implementation in close coordination with the City and in consultation with the advisory group to City of Ukiah Agreement 74A1765 A1 Attachment A Page 6 of 12 inform and engage the public. It will include an outreach schedule, stakeholder and target audience contact list, and methods, channels, venues and activities to engage diverse segments of the community for input and feedback. Forums will include an online public engagement platform, surveys, community workshops, focus group meetings, and a project website. Opportunities for informational presentations to tribal councils and other community groups, and tabling at community events will also be included. Means will be identified for direct engagement with under-resourced and marginalized populations that have been historically excluded or overlooked in planning processes. Low-tech outreach and input options (posters, flyers, comment cards, etc.) will be provided as appropriate for people without access to technology. Materials and activities will be provided in Spanish and English as needed. Promotion The City and CivicWell, with support from the advisory group, will identify effective outreach and publicity methods to ensure public awareness and involvement. Materials will be produced in English and Spanish as necessary to inform all segments of the community about the planning process and how they can participate. Materials will be shared digitally, and through email, newsletters and social media sources. Advisory group members and select stakeholders will be asked to distribute flyers and information about the project and ways to participate through their networks and at standing meetings, gatherings and events. Opportunities will be identified to engage with stakeholders through print materials and word of mouth at places where residents go for other purposes such as coffee shops, community centers, civic, faith-based and cultural centers, and other gathering places. Community-based organizations will be solicited for promotion and direction on how to best reach and communicate with their constituents. The City and CivicWell will distribute updates to local and regional media, such as the Ukiah Daily Journal, Ukiah Post, The Mendocino Voice, Al Punto and other outlets identified by the advisory group. The City and CivicWell will also consult with advisory group members to identify social media platforms that residents use. Announcements, presentations and plan documents will be posted on the project website, and events will be publicized on social media platforms and through the website. The City also uses social media to inform residents about engagement in projects and will do so here as well in both English and Spanish. Task Deliverables List of stakeholders (City CivicWell) Advisory Group meeting agendas and notes (City CivicWell) Technical Working Group meeting agendas and notes (City CivicWell, Consultant) Project outreach plan (Consultant CivicWell) Publicity materials, including flyers, posters, announcements and other Informational materials (City, Consultant CivicWell) Task 4: Existing Conditions/Needs Assessment The consultant will conduct a comprehensive analysis of existing conditions along the East Perkins Street corridor. Specific components are described below. Policies and Plans Review The consultant will review and summarize relevant sections of local and regional plans, policies, studies and improvement projects to increase mobility options in Ukiah and improve safety, access, mobility and development opportunities on East Perkins Street. Key documents and studies include the City of Ukiah 2040 General Plan Mobility Element, Land Use Map, Zoning Code and Urban Core Rehabilitation and Transportation project, Mendocino Council of Government’s 2022 Regional & Active Transportation Plan, California Transportation Plan 2050, City of Ukiah Agreement 74A1765 A1 Attachment A Page 7 of 12 and others that will be identified in consultation with the technical working group and advisory group. Site Visits The consultant will conduct a field assessment of the corridor and activity areas to observe and assess existing right of way, roadway, traffic control, pedestrian, bicycle and transit conditions and infrastructure, and adjacent land uses. One or more site visits will be scheduled in conjunction with meetings with the project advisory group and technical working group, enabling the consultant, City, CivicWell, and others to tour the corridor for shared observations and collective input. Base Maps The consultant will document existing corridor cross sections (right of way, curb to curb widths, travel and turning lanes, on-street parking, sidewalks and streetscape, etc.) by defined segment through review of existing ariel maps, GIS data and CAD layers as available, and site checks for verification. The consultant will prepare an aerial base map that includes existing and planned pedestrian and bicycle facilities, vehicle travel and turning lanes, transit routes and stops, right of way and property lines, and other key features. The base map will be used to illustrate detailed existing conditions for design and analysis work, and to generate easy-to-interpret maps for reference and input from residents and stakeholders during meetings, in-person and virtual engagement activities. Infrastructure and Operations The consultant will collect a wide range of data, including traffic counts and patterns for vehicles, bicycles, and pedestrians; collision and safety data; traffic signal operations; utility maps, and right-of-way surveys; and highway and highway ramp volumes. A traffic analysis using existing volume and peak hour data will identify operational bottlenecks. The consultant may identify key areas to collect traffic counts to supplement available data. Additionally, the consultant will consider development forecasts for projects planned along the corridor to ensure the assessment aligns with future growth and demand. The findings will be integrated with insights gathered through community engagement activities such as listening sessions, surveys, and workshops. These activities will provide valuable perspectives from users of the corridor, helping to identify barriers and inform the needs assessment. Existing Conditions and Needs Assessment Report The consultant will prepare a report that summarizes relevant policies, plans and projects, safety, traffic, access and land use data analysis and conditions. It will also include identified multimodal barriers, identified needs, and opportunities for improvement. A draft report will be submitted for review and feedback from the working group and advisory group, with revisions incorporated as necessary. This assessment will emphasize data-driven insights while reflecting community priorities, serving as a foundational document for subsequent planning and design phases. Task Deliverables Existing Conditions Summary /Needs Assessment Report (Consultant) Base maps in digital format and print format for engagement activities (Consultant) Task 5: Community Engagement The project will prioritize meaningful, inclusive, and representative engagement to affirm community values and aspirations, and gather input on transportation needs and preferences for mobility and streetscape solutions along the corridor. It will include an iterative series of City of Ukiah Agreement 74A1765 A1 Attachment A Page 8 of 12 meetings and events with activities to gather input and provide opportunities for feedback. Spanish translation services will be provided at all events, and key outreach materials will be produced in Spanish to ensure accessibility. Meetings will be offered in both in-person and virtual formats to maximize reach and participation. Community Workshops Three rounds of community-wide public workshops are planned for this project – the first to solicit community input early in the project, the second to review and confirm findings, input received and proposed designs and recommendations for the corridor, and the last to be held after the draft plan is available for public review. The City and CivicWell, with help from the advisory group and local co-hosts, will arrange facilities and food (in accord with grant guidelines for eligible snack and refreshment expenses), and other supporting promotional and celebratory activities. The conceptual scope of events includes: Round 1 - Needs and Possibilities. The City will host a kick-off workshop in which CivicWell and the consultant will present tools and strategies for active transportation, complete streets and placemaking, followed by small group map activities or stations where participants will identify issues and mark up opportunities for change. The team will also conduct a walking audit with community members of key locations on the corridor in conjunction with the workshop. A second workshop will follow to confirm the input received and present initial ideas for change that the team will explore and bring back to the public for feedback. Round 2 – Concepts and Recommendations. The City will host a workshop where the consultant will present proposed improvements and a walking tour where participants can discuss proposed changes in the field. Breakouts and weighing activities will be used to identify support and concerns, preferences and priorities, and collect feedback to inform refinements. Round 3 – Draft Plan Review. Following release of the draft plan for public review, the City, with support from CivicWell, will organize and widely publicize an evening workshop where the consultant will present the full draft plan to stakeholders and the community. This will provide an opportunity for stakeholders and residents to provide feedback on the tools, designs and recommendations and to make sure critical issues have been addressed. Focus Meetings The City, with input from the advisory group and support from CivicWell and selected consultant, will conduct approximately 5 to 10 small group listening sessions to learn about mobility needs across sectors and representative population segments. These will be scheduled in conjunction with the existing conditions/needs assessment phase and the first round of workshops. Additional meetings may be held as needed during the second round and plan development phase. These sessions will be designed to capture candid feedback, insights, and ideas in a casual and open format. Participants may include (but not be limited to) individuals from: Housing authorities, affordable housing providers, and apartment communities Corridor area property owners and developers Businesses, property owners and employers K-12 School students, schools, and district representatives Tribal governments Organizations that represent and work with Latino and Spanish-speaking populations Organizations that work with and represent people with disabilities Organizations that work with and represent youth, seniors and veterans City of Ukiah Agreement 74A1765 A1 Attachment A Page 9 of 12 Environmental justice and social equity advocacy groups Local art, music, food and entertainment associations and advocates Website A City of Ukiah East Perkins Street Multimodal Transportation Plan web page will be established to will provide project updates and access to plan documents, publicize upcoming events, and serve as an additional hub to engage with stakeholders and residents for comments and ideas. Workshop presentations will be recorded and hosted on the website. Informational and educational materials on tools and strategies proposed for the corridor will also be included. Online and In-Person Survey The City and CivicWell will distribute an online survey in English and Spanish developed with the consultant to solicit community input on transportation needs along the East Perkins Street corridor. It will be widely advertised with a QR code for easy access. A paper version will be available for completion or pick up at in-person events and other locations for those who do not have access to the internet or prefer to complete by hand. Special emphasis will be placed on collecting input from historically marginalized populations to inform solutions that increase access to affordable and healthy transportation opportunities. Task Deliverables Community Workshop agendas, presentations and notes (CivicWell, Consultant) Focus group participant lists and meeting noes (City CivicWell) Project website/ongoing updates (City CivicWell, Consultant) Electronic and paper survey and summary of results (CivicWell, Consultant) Task 6: Conceptual Alternatives and Evaluation Building upon the corridor assessment and stakeholder and community input described in the previous tasks, the consultant will develop conceptual alternatives for vetting with the working group, stakeholders and the public as part of the concepts and recommendations workshop described under Task 2. Geometric Design and Operations Evaluation The Consultant will prepare multimodal and streetscape improvement concepts for the East Perkins Street corridor along with an analysis of how they may affect the operations, safety and capacity of the roadway network. The analysis will include evaluation of various solutions, with a particular focus on previously identified community-supported tools and strategies such as roundabouts, lane reductions, wider sidewalks, bicycle lanes and landscaping improvements. Layouts and cross sections will provide spatial visualization of proposed concepts, highlighting opportunities, constraints, and the relationship between proposed improvements and existing infrastructure. Each concept will be assessed for feasibility, including right-of-way constraints and acquisition needs, corridor and US 101 interchange traffic impacts, vehicle turning movement needs, and site distance and operational issues along the corridor where the street extends over US 101. Plans and Projects Consistency Review The analysis will incorporate a review of relevant current and in progress polices, plans and improvement projects, such as MCOG’s Pedestrian Needs Assessment, MCOG’s Regional and Active Transportation Plan, the Ukiah Valley Area Plan, the City of Ukiah’s 2040 General Plan Mobility, Land Use and Housing Elements, Downtown Zoning Code Map, Downtown Streetscape Improvement Project, Local Road/Safety Action Plan, Bike and Pedestrian Master Plan, and Climate Action Plan. Additionally, future development plans—such as the Mendocino County Courthouse project (anticipated completion in 2026) and the Ukiah Valley Adventist Hospital expansion—will be reviewed to ensure alignment with anticipated land use and transportation City of Ukiah Agreement 74A1765 A1 Attachment A Page 10 of 12 demands. The Consultant will also integrate concepts inspired by Dan Burden’s 2023 Blue Zones presentation on design improvements for the corridor which gained initial community support and emphasizes creating healthier, more walkable communities. Summary Report The development and evaluation of alternatives will culminate in a summary report that synthesizes the findings and presents a range of preliminary concepts for the corridor. This report will include detailed technical analysis, maps, and data visualizations to facilitate community review and feedback. The preliminary concepts will reflect a balanced approach to meeting multimodal transportation goals, addressing safety, accessibility, and connectivity, while aligning with the community’s vision and priorities. This work will serve as the foundation for refining and prioritizing recommendations to be included in the final plan. Task Deliverables Conceptual layouts and cross sections (Consultant) Presentation materials for meetings and Community Workshop to present findings and concepts being considered, comments received (Consultant) Draft Proposed Alternatives Report (Consultant) Task 7: Recommendations and Draft Plan Using the findings from previous tasks, the consultant will develop feasible and implementable recommendations for the “City of Ukiah East Perkins Street Multimodal Transportation Plan.” These recommendations will be designed to address multimodal transportation needs while ensuring alignment with community priorities and technical feasibility. Components of the plan will include: Documentation of existing conditions, constraints and opportunities. Documentation of the public process and input. A series of maps illustrating with preferred conceptual designs for roadways, intersections, sidewalks and other paths of travel (e.g., multiuse trails) to improve safety, access, comfort and convenience for walking, bicycling and use of transit. Evaluation of the consistency of recommendations with agency standards and impacts of proposed recommendations on the highway system. Analysis of impacts on safety, capacity and operations for all modes, reduction in VMT and GHGs, and potential to support infill and housing development opportunities. Prioritization of the proposed improvements with preliminary cost estimates and phasing to enable components of the Plan to be pursued through various funding sources and timelines, maximizing flexibility and financial viability. The consultant will prepare and the City will circulate the administrative draft of the Multimodal Mobility Plan for review by the technical working for review and feedback. The draft will then be released for public review and presented at a community workshop as described under Task 3. The document will be made available for download from the Plan website. Task Deliverables Draft Plan, including 30% conceptual design for preferred improvements (Consultant) Presentation materials for Draft Plan and recommendations (Consultant) Public review comments (City, CivicWell) City of Ukiah Agreement 74A1765 A1 Attachment A Page 11 of 12 Task 8: Final Plan and City Council Review/Approval Based on the feedback received during the draft plan review, the Consultant will prepare a proposed final plan for City staff review. Feedback will be incorporated as appropriate, and the final City of Ukiah East Perkins Street Multimodal Transportation Plan will be presented for acceptance by the City Council in a public meeting. The City Council will be kept appraised through presentations to the Complete Streets Ad Hoc Committee, a two-member City Council advisory group. The consultant and CivicWell will brief the Committee on project progress, input received, and proposed concepts and recommendations for feedback at key points during the project. The City, with support from the consultant and CivicWell will present the draft plan to the Committee for their review before finalization and City Council approval. Task Deliverables Final Plan that includes a summary of next steps towards implementation, identifies potential grant funding opportunities, and credits FHWA, FTA, and/or Caltrans on the cover or title page, submitted to Caltrans in an ADA accessible electronic copy Consultant) Complete Streets Ad Hoc Committee meeting agendas, minutes and any presentation materials (City, CivicWell, Consultant) City Council staff report, presentation materials and minutes with Council acceptance/approval (City, Consultant) City of Ukiah Agreement 74A1765 A1 Attachment A Page 12 of 12 J A S O N D J F M A M J J A S O N D J F M A M J J A S O N D J F M A M J J A S O N D 01 $319 $14,000 $0 $14,319 02 $1,500 $1,500 $0 $3,000 1 $21,500 $7,000 $0 $28,500 2 $45,740 $2,760 $0 $48,500 3 $52,631 $5,000 $0 $57,631 4 $71,705 $2,345 $0 $74,050 5 $78,500 $3,500 $0 $82,000 6 $14,500 $1,000 $0 $15,500 286,395 $37,105 $0 $323,500 Does your agency plan to request reimburesement for indirect costs? Project Administration no more than 5% of total grant funds) Outreach Planning and Coordination Community Engagement Conceptual Alternatives and Evaluation Existing Conditions/Needs Assessment Task Title FY 2026/27 FY 2027/28TaskGrantAmount* Does your agency plan to use the Tapered Match approach for invoicing purposes? FY 2028/2029 Recommendations and Draft Plan Final Plan and City Council Review/Approval Totals Consultant Procurement and Sub-Contracting Grant Category Grant Fiscal Year Project Title Organization Legal name) Reimbursements/ Invoicing Disclaimers Estimated Local Cash Match* Estimated Local In-Kind Match* Estimated Total Project Cost* Use the Local Match Calculator to ensure that grant and local match amounts are correct: FY 2025/26 If yes, what is the estimated indirect cost rate? ______ California Department of Transportation Sustainable Transportation Planning Grant Program REVISED COST AND SCHEDULE Amendment 1 Use only whole dollars in the financial information fields. No rounding up or down and no cents. Local Match Calculator (posted on-line) Sustainable Communities Competitive FY 2025-26 East Perkins Street Multimodal Transportation Plan City of Ukiah Agency commits to the Cost and Schedule below.Any changes will need to be approved by Caltrans prior to initiating any Cost and Schedule change or amendment. Yes No Yes No City of Ukiah Agreement Number 74A1765 A1 Attachment B Page 1 of 1