HomeMy WebLinkAbout2026-03-04 CC PacketPage 1 of 5
City Council
Regular Meeting
AGENDA
(to be held both at the physical and virtual locations below)
Civic Center Council Chamber ♦ 300 Seminary Avenue ♦ Ukiah, CA 95482
To participate or view the virtual meeting, go to the following link: https://us06web.zoom.us/j/88492822902
Or you can call in using your telephone only:
• Call (toll free) 1-888-788-0099
• Enter the Access Code: 884 9282 2902
• To Raise Hand enter *9
• To Speak after being recognized: enter *6 to unmute yourself
Alternatively, you may view the meeting (without participating) by clicking on the name of the meeting
at www.cityofukiah.com/meetings.
March 4, 2026 - 5:15 PM
1. ROLL CALL
2. PLEDGE OF ALLEGIANCE
3. AB 2449 NOTIFICATIONS AND CONSIDERATIONS
4. PROCLAMATIONS/INTRODUCTIONS/PRESENTATIONS
4.a. Proclamation Recognizing March 2026 as National Nutrition Month in the City of Ukiah.
Recommended Action: Issue a proclamation recognizing March 2026 as National Nutrition Month
in the City of Ukiah.
Attachments:
1. Proclamation - National Nutrition Month
5. PETITIONS AND COMMUNICATIONS
6. APPROVAL OF MINUTES
6.a. Approval of the Minutes for the February 18, 2026, Regular Meeting.
Recommended Action: Approve the Minutes for the February 18, 2026, Regular Meeting.
Attachments:
1. 2026-02-18 Draft Minutes
7. RIGHT TO APPEAL DECISION
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Persons who are dissatisfied with a decision of the City Council may have the right to a review of that decision by a court. The
City has adopted Section 1094.6 of the California Code of Civil Procedure, which generally limits to ninety days (90) the time
within which the decision of the City Boards and Agencies may be judicially challenged.
8. CONSENT CALENDAR
The following items listed are considered routine and will be enacted by a single motion and roll call vote by the City Council.
Items may be removed from the Consent Calendar upon request of a Councilmember or a citizen in which event the item will
be considered at the completion of all other items on the agenda. The motion by the City Council on the Consent Calendar will
approve and make findings in accordance with Administrative Staff and/or Planning Commission recommendations.
8.a. Adoption of Resolution Making the Recommendation to the Ukiah Valley Basin Groundwater
Sustainability Agency (UVBGSA) to Appoint Jared Walker as the City of Ukiah Representative
to its Technical Advisory Committee (TAC).
Recommended Action: Adopt the resolution making the recommendation to the Ukiah Valley
Basin Groundwater Sustainability Agency (UVBGSA) to appoint Jared Walker as the City of Ukiah
Representative to the Technical Advisory Committee (TAC).
Attachments:
1. Proposed Resolution
8.b. Consideration of Adoption of Resolution Appointing Aubrey Sabre to the Public Spaces
Commission.
Recommended Action: Adopt resolution appointing Aubrey Sabre to the Public Spaces
Comission.
Attachments:
1. Aubrey Sabre Application and Resume
2. Resolution 2014-48
3. Nomination - Sabre - Public Spaces
4. Proposed Resolution
8.c. Authorization for the City Manager to Negotiate and Execute an Agreement with the County of
Mendocino (Mendocino County Public Health) for the Enforcement of State Tobacco Laws and
Local Ordinances, Including the Statewide Flavor Ban, through Retailer Inspections and
Enforcement Operations; and Approve Corresponding Budget Amendment(s) for Receipt of
Anticipated Grant Funds in Support of These Activities.
Recommended Action: Authorize the City Manager to negotiate and execute an agreement with
the County of Mendocino (Mendocino County Public Health) for the enforcement of state tobacco
laws and local ordinances, including the statewide flavor ban; and approve corresponding budget
amendment(s) for receipt of anticipated grant funds in support of these activities.
Attachments:
1. City of Ukiah - Mendocino County PH Agreement
8.d. Receive Report and Approval of Request to Postpone Replacement of the Ukiah Transfer
Station Tipping Floor Until 2028.
Recommended Action: Receive the report and authorize the City Manager to execute a letter or
other written instrument to postpone the Ukiah Transfer Station tipping floor replacement until
2028.
Attachments:
1. Waste Connections US 2021-08-18 Transfer Station COU 2122-089
2. SWS UKIAH TS Letter
9. AUDIENCE COMMENTS ON NON-AGENDA ITEMS
The City Council welcomes input from the audience. If there is a matter of business on the agenda that you are interested in,
you may address the Council when this matter is considered. If you wish to speak on a matter that is not on this agenda that is
within the subject matter jurisdiction of the City Council, you may do so at this time. In order for everyone to be heard, please
limit your comments to three (3) minutes per person and not more than ten (10) minutes per subject. The Brown Act
regulations do not allow action to be taken on audience comments in which the subject is not listed on the agenda.
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10. COUNCIL REPORTS
11. CITY MANAGER/CITY CLERK REPORTS
12. PUBLIC HEARINGS (5:30 PM)
12.a. Review and Introduction by Title Only of an Ordinance Adding a New Chapter 9 to Division 2 of
the Ukiah City Code to Regulate Sidewalk Vending on Public Property and in the Public Right-
of-Way.
Recommended Action: Review and introduce by title only an ordinance adding a new Chapter 9 to
Division 2 of the Ukiah City Code to regulate sidewalk vending on public property and in the
public right-of-way.
Attachments:
1. Original Ordinance (Marked Up With Council Recommendations)
2. Proposed Ordinance
3. Public Materials Examples
12.b. Consideration of Adoption of a Resolution Revising the Electric Rate Schedules for All Self-
Generation Customers and Approval of the Utility's Avoided Cost Methodology.
Recommended Action: Adopt resolution revising all Electric Rate Schedules for Self-Generation
Customers, and approve the Utility's avoided cost methodology.
Attachments:
1. Resolution 2002-07_D-PM Electric PV Rate
2. 2003-36 Resolution with Attachments
3. NEM1 Revision 03-2026
4. Updated G1 Rider for Self Generation 03-2026 Redline
5. Updated G1 Rider for Self Generation 03-2026 Clean Copy
6. City of Ukiah Electric Utility Energy Avoided Cost Methodology
7. Resolution Adopting NEM Revised G1 Rider and ACM
13. UNFINISHED BUSINESS
13.a. Receive Report and Consider Affirming Electric Utility's Administrative Policies on Distributed
Generation.
Recommended Action: Receive the report and affirm Electric Utility's administrative policies on
distributed generation.
Attachments:
1. Ukiah Distributed Generation Interconnection Guidlines
13.b. Approval of Annual Military Equipment Report from Ukiah Police Department, in Compliance
with California Assembly Bill No. 481.
Recommended Action: Receive and approve the Annual Military Equipment Report from Ukiah
Police Department, in compliance with California Assembly Bill No. 481.
Attachments:
1. Military Equipment Ordinance and Inventory
13.c. Adoption of the Ordinance to Implement a Street Trench Cut Fee in the City of Ukiah.
Recommended Action: Adopt the Ordinance to implement a Street Trench Cut Fee in the City of
Ukiah.
Attachments:
1. Ukiah Trench Cut Study
2. Trench Cut Fee Ordinance Final
3. Exhibit A - Trench Cut Fees
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14. NEW BUSINESS
14.a. Receive Updates on City Council Committee and Ad Hoc Assignments, and, if Necessary,
Consider Modifications to Assignments and/or the Creation/Elimination of Ad Hoc(s).
Recommended Action: Receive report(s). The Council will consider modifications to committee
and ad hoc assignments along with the creation/elimination ad hoc(s).
Attachments:
1. 2026 City Council Special Assignments & Ad Hocs
15. CLOSED SESSION - CLOSED SESSION MAY BE HELD AT ANY TIME DURING THE MEETING
15.a. Conference with Legal Counsel – Anticipated Litigation
(Government Code Section 54956.9(d)(4))
Initiation of litigation (2 cases)
15.b. Conference with Legal Counsel – Existing Litigation
(Government Code Section 54956.9(d)(1))
Name of case: Nui Rising Moon Trust v. City of Ukiah, et al.; Case No. 3:25-cv-08320
15.c. Conference with Legal Counsel – Existing Litigation
(Government Code Section 54956.9(d)(1))
Name of case: Vichy Springs Resort v. City of Ukiah, Et Al; Case No. SCUK-CVPT-2018-70200
15.d. Conference with Legal Counsel – Existing Litigation
(Government Code Section 54956.9(d)(1))
Name of case: Vichy Springs Resort, Inc v. City of Ukiah, et al.; Case No. 24-cv-07106-JSC
15.e. Conference Involving a Joint Powers Agency (Inland Water and Power Commission)
City representative on IWPC Board (Mari Rodin)
Discussion will concern: (Conference with Real Property Negotiators (Gov’t Code §54956.8)
Property: PG&E Potter Valley Project;
Agency Negotiators: Scott Shapiro, Janet Pauli.
Negotiating Parties: IWPC and PG&E
Under Negotiation: Price and Terms
15.f. Conference with Labor Negotiator (54957.6)
Agency Designated Representative: Sage Sangiacomo, City Manager
Employee Organizations: All bargaining units
Unrepresented Employee: Police Chief
15.g. Public Employment (City Attorney)
(Cal. Gov. Code § 54957(b)(1))
16. ADJOURNMENT
Please be advised that the City needs to be notified 72 hours in advance of a meeting if any specific accommodations or interpreter services
are needed in order for you to attend. The City complies with ADA requirements and will attempt to reasonably accommodate individuals with
disabilities upon request. Materials related to an item on this Agenda submitted to the City Council after distribution of the agenda packet are
available for public inspection at the front counter at the Ukiah Civic Center, 300 Seminary Avenue, Ukiah, CA 95482, during normal business
hours, Monday through Friday, 8:00 am to 5:00 pm. Any handouts or presentation materials from the public must be submitted to the clerk 48
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hours in advance of the meeting; for handouts, please include 10 copies.
I hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the bulletin board at
the main entrance of the City of Ukiah City Hall, located at 300 Seminary Avenue, Ukiah, California, not less than 72 hours prior to the meeting
set forth on this agenda.
Araceli Sandoval, Deputy City Clerk
Dated: 02/27/26
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Agenda Item No: 4.a.
MEETING DATE/TIME: 3/4/2026
ITEM NO: 2026-410
AGENDA SUMMARY REPORT
SUBJECT: Proclamation Recognizing March 2026 as National Nutrition Month in the City of Ukiah.
DEPARTMENT: City Clerk PREPARED BY: Kristine Lawler, City Clerk
PRESENTER: Mayor Sher or Selected Council Member
ATTACHMENTS:
1. Proclamation - National Nutrition Month
Summary: Council will issue a proclamation recognizing March 2026 as National Nutrition Month in the City of
Ukiah.
Background: The local chapter of Adventist Health is sponsoring National Nutrition Month, which is observed
every March and offers an opportunity to broaden the understanding of what nutrition means. While often
discussed in the United States, nutrition is a global issue that affects child development, learning outcomes,
public health, and long-term well-being worldwide.
Discussion: In the interest of encouraging the residents of Ukiah to lead healthy lives, Adventist Health Ukiah
Valley promotes healthy eating, balanced meals, and informed food choices, including incorporating more
fruits, vegetables, and whole grains into daily diets.
The City Council will issue a proclamation (Attachment 1) for March 2026 to be recognized as National
Nutrition Month in the City of Ukiah.
Recommended Action: Issue a proclamation recognizing March 2026 as National Nutrition Month in the City
of Ukiah.
BUDGET AMENDMENT REQUIRED: N/A
CURRENT BUDGET AMOUNT: N/A
PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: N/A
REVENUE: No GRANT: No
PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A
COORDINATED WITH: Sarah Dellett, Adventist Health
STRATEGIC PLAN (SP): N/A
CLIMATE INITIATIVES (CI): N/A
GENERAL PLAN ELEMENTS (GP): N/A
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March 2026 as “National Nutrition Month” in the City of Ukiah
Whereas, food is the substance by which life is sustained; and
Whereas, the type, quality, and amount of food that individuals consume each day
plays a vital role in their overall health and physical fitness; and
Whereas, the local agriculture of Mendocino Country is essential for community
and environmental resilience; and
Whereas, better nutrition is related to improved infant, child and maternal health;
stronger immune systems; safer pregnancy and childbirth; lower risk non-
communicable diseases such as diabetes and cardiovascular disease, which represent
leading causes of death in the community; and
Whereas, there is a need for continuing nutrition education and a community-wide
effort to enhance healthy eating practices, such as the vital services of Ukiah Unified
School System and Mendocino County Women, Infants & Children (WIC) feeding
our children and Plowshares feeding the community’s vulnerable and aging population;
and
Whereas, the theme for National Nutrition Month® 2026 is "Discover the Power of
Nutrition." The theme focuses on the ability of nutrition to help the residents of our
rural community flourish. By embracing balanced, culturally diverse, and accessible
nutrition, we empower individuals and families in Ukiah to thrive at every stage of life.
Therefore be it resolved, the City Council of the City of Ukiah encourages all
citizens to join the campaign in an effort to achieve optimum health benefits from the
transformative power of food and nutrition of Ukiah, and does hereby proclaim March
2026 as:
National Nutrition Month in the City of Ukiah
Signed and sealed, this 4th day of March in the year
Two Thousand and Twenty-Six.
____________________________
Susan Sher, Mayor
Attachment 1
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AGENDA ITEM 6a
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CITY OF UKIAH
CITY COUNCIL MINUTES
Regular Meeting
CIVIC CENTER COUNCIL CHAMBERS
300 Seminary Avenue, Ukiah, CA 95482
Virtual Meeting Link: https://us06web.zoom.us/j/84200613352
February 18, 2026
5:15 p.m.
1. ROLL CALL
Ukiah City Council met at a Regular Meeting on February 18, 2026, having been legally noticed on
February 13, 2026. The meeting was held in person and virtually at the following link:
https://us06web.zoom.us/j/84200613352. Mayor Sher called the meeting to order at 5:34 p.m. (the
meeting convened late due to technical difficulties). Roll was taken with the following
Councilmembers Present: Douglas F. Crane, Mari Rodin, Heather Criss, Juan V. Orozco, and
Susan Sher. Staff Present: Sage Sangiacomo, City Manager; David Rapport, City Attorney; and
Araceli Sandoval, Deputy City Clerk.
MAYOR SHER PRESIDING.
2. PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was led by Vice Mayor Orozco.
3. AB 2449 NOTIFICATIONS AND CONSIDERATIONS
There were no AB 2449 notifications or considerations.
4. PROCLAMATIONS/INTRODUCTIONS/PRESENTATIONS
a. Proclamation of the Ukiah City Council Recognizing March as Women’s History Month.
Presenter: Mayor Sher.
No public comment was received.
Proclamation was received by Linda McClure, Janice Lombardi, and Helen Sizemore with the
Mendocino Women’s Political Coalition.
b. Proclamation of the Ukiah City Council Recognizing February as Teen Dating Violence
Awareness and Prevention Month.
Presenter: Councilmember Criss.
No public comment was received.
Proclamation was received by Chelsea Lorenz, Project Sanctuary.
c. Proclamation of the Ukiah City Council Recognizing February as Black History Month.
Presenter: Councilmember Rodin.
No public comment was received.
Proclamation was received by the Deputy City Clerk for delivery to the appropriate recipient.
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City Council Minutes for February 18, 2026, Continued:
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5. PETITIONS AND COMMUNICATIONS
Deputy City Clerk, Araceli Sandoval, stated that no communications had been received.
6. APPROVAL OF MINUTES
a. Approval of the Minutes for the February 4, 2026, Special Meeting.
b. Approval of the Minutes for the February 4, 2026, Regular Meeting.
Motion/Second: Rodin/Criss to approve the Special and Regular minutes of February 4, 2026, as
submitted. Motion carried by the following roll call votes: AYES: Crane, Rodin, Criss, Orozco, and
Sher. NOES: None. ABSENT: None. ABSTAIN: None.
7. RIGHT TO APPEAL DECISION Mayor Sher read the right to appeal.
8. CONSENT CALENDAR
a. Report of Disbursements for the Month of January 2026 – Finance.
b. Approval of Budget Amendment in the Amount of $352,764.85 for Additional Construction Work
Related to the Urban Core Rehabilitation and Transportation Project, Specification 23-07 –
Public Works.
c. Adoption of a Resolution (2026-07) Authorizing Application (2526-181g) for, and Receipt of,
Funds from the Volkswagen Environmental Mitigation Trust Fund in Response to the Statewide
Zero-Emission Freight and Marine Program Solicitation; and Authorization for the City Manager
to Negotiate and Execute the Application; and Approval of Corresponding Budget Amendments
if Awarded Funding – Electric Utility.
d. Adopt an Ordinance Adding Chapter 9, Article 1, to Division 2 of the Ukiah City Code, Entitled
"Right to Industry” – Community Development.
ORDINANCE NO. 1264
ORDINANCE OF THE CITY COUNCIL OF THE CITY OF UKIAH ADDING A NEW ARTICLE
1, CHAPTER 9 TO DIVISION 2 OF THE UKIAH CITY CODE ENTITLED “RIGHT TO INDUS-
TRY”
e. Authorization for City Manager to Negotiate and Execute a Memorandum of Understanding
(2526-172) Between the City of Ukiah and Ukiah Unified School District for a Joint Use of Fa-
cilities Agreement – Community Services.
f. Authorization for City Manager to Negotiate and Execute Lease Agreement (2526-171r) with
Ukiah Unified School District for the Use of Observatory Park House – Community Services.
g. Authorization for Police Chief to Negotiate and Execute a Memorandum of Understanding
(2526-176) Between the City of Ukiah Police Department and Ukiah Unified School District for
the School Resource Officer Program – Police.
h. Consideration of Award of Bid (2526-177) for the Orchard Substation Transformer Oil Pro-
cessing and Repair Project, Spec No. E41088, to Transfluid Services, Inc for the Amount of
$90,039.63, and Approval of Corresponding Budget Amendment – Electric Utility.
Jim Robbins, Housing and Grants Manager, answered questions regarding Agenda Item 8c.
Motion/Second: Criss/Rodin to approve Consent Calendar Items 8a-8h, as submitted. Motion
carried by the following roll call votes: AYES: Crane, Rodin, Criss, Orozco, and Sher. NOES: None.
ABSENT: None. ABSTAIN: None.
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City Council Minutes for February 18, 2026, Continued:
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9. AUDIENCE COMMENTS ON NON-AGENDA ITEMS
Public Comment: Helen Sizemore – Creek safety hazard concern.
10. COUNCIL REPORTS
Presenters: Councilmember Rodin and Vice Mayor Orozco.
11. CITY MANAGER/CITY CLERK REPORTS
No City Manager/City Clerk reports were received.
12. PUBLIC HEARINGS (5:30 PM)
a. Introduction by Title Only of an Ordinance to Implement a Street Trench Cut Fee in the
City of Ukiah.
Presenter: Tim Eriksen, Public Works Director/City Engineer. Also present at staff table: Andrew
Stricklin, Senior Civil Engineer.
A PowerPoint was given.
PUBLIC HEARING OPENED AT 6:28 P.M.
Public Comment: Mia Uribe.
PUBLIC HEARING CLOSED AT 6:31 P.M.
Motion/Second: Criss/Rodin to introduce an ordinance by title only. Motion carried by the following
roll call votes: AYES: Rodin, Criss, Orozco, and Sher. NOES: None. ABSENT: None. ABSTAIN:
Crane.
Deputy City Clerk, Araceli Sandoval, read the following ordinance title into the record:
ORDINANCE OF THE CITY COUNCIL OF THE CITY OF UKIAH ESTABLISHING TRENCH CUT
FEES FOR CERTAIN EXCAVATIONS WITHIN PAVED CITY STREETS
Motion/Second: Rodin/Criss to introduce an Ordinance to implement a Street Trench Cut Fee in
the City of Ukiah. Motion carried by the following roll call votes: AYES: Rodin, Criss, Orozco, and
Sher. NOES: None. ABSENT: None. ABSTAIN: Crane.
13. UNFINISHED BUSINESS
a. Review and Update the Ukiah City Council Strategic Plan.
Presenter: Traci Boyl, Senior Management Analyst.
No public comment was received.
Update was received and direction given to Staff.
14. NEW BUSINESS
a. Discuss and Provide Direction for the Establishment of an Oversight Committee to Review
Measure P Expenditures for Fiscal Years 2025 and 2026 per Resolution 2014-28.
Presenter: Jason Chapman, Police Captain.
No public comment was received.
Motion/Second: Crane/Rodin to direct staff to solicit five committee members to create an Oversight
Committee to review Measure P expenditures for Fiscal Years 2025 and 2026 per Resolution 2014-
28 and bring those recommendations to Council for possible appointments. Motion carried by the
following roll call votes: AYES: Crane, Rodin, Criss, Orozco, and Sher. NOES: None. ABSENT:
None. ABSTAIN: None.
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City Council Minutes for February 18, 2026, Continued:
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b. Receive Updates on City Council Committee and Ad Hoc Assignments and, if Necessary,
Consider Modifications to Assignments and/or the Creation/Elimination of Ad hoc(s).
Presenters: Councilmember Crane and Mayor Sher.
Reports were received.
15. CLOSED SESSION
a. Conference with Legal Counsel – Anticipated Litigation
(Government Code Section 54956.9(d)(4))
Initiation of litigation (2 cases)
b. Conference with Legal Counsel – Existing Litigation
(Government Code Section 54956.9(d)(1))
Name of case: Nui Rising Moon Trust v. City of Ukiah, et al.; Case No. 3:25-cv-08320
c. Conference with Legal Counsel – Existing Litigation
(Government Code Section 54956.9(d)(1))
Name of case: Vichy Springs Resort v. City of Ukiah, Et Al; Case No. SCUK-CVPT-2018-70200
d. Conference with Legal Counsel – Existing Litigation
(Government Code Section 54956.9(d)(1))
Name of case: Vichy Springs Resort, Inc v. City of Ukiah, et al.; Case No. 24-cv-07106-JSC
e. Conference Involving a Joint Powers Agency (Inland Water and Power Commission)
City representative on IWPC Board (Mari Rodin)
Discussion will concern: (Conference with Real Property Negotiators (Gov’t Code §54956.8)
Property: PG&E Potter Valley Project;
Agency Negotiators: Scott Shapiro, Janet Pauli.
Negotiating Parties: IWPC and PG&E
Under Negotiation: Price and Terms)
f. Conference with Real Property Negotiators
(Cal. Gov't Code Section 54956.8)
Property: APN Nos: 184-080-37;184-080-36; 184-090-01; 184-090-07; 184-090-06; 184-100-04
Negotiator: Sage Sangiacomo, City Manager
Negotiating Parties: Henry's Original
Under Negotiation: Price & Terms of Payment
g. Conference with Labor Negotiator (54957.6)
Agency Designated Representative: Sage Sangiacomo, City Manager
Employee Organizations: All bargaining units
Unrepresented Employee: Police Chief
No Closed Session was held.
16. ADJOURNMENT
There being no further business, the meeting adjourned at 6:53 p.m.
________________________________
Araceli Sandoval,
Deputy City Clerk
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Agenda Item No: 8.a.
MEETING DATE/TIME: 3/4/2026
ITEM NO: 2026-369
AGENDA SUMMARY REPORT
SUBJECT: Adoption of Resolution Making the Recommendation to the Ukiah Valley Basin Groundwater
Sustainability Agency (UVBGSA) to Appoint Jared Walker as the City of Ukiah Representative to its Technical
Advisory Committee (TAC).
DEPARTMENT: City Clerk PREPARED BY: Kristine Lawler, City Clerk
PRESENTER: Kristine Lawler, City Clerk
ATTACHMENTS:
1. Proposed Resolution
Summary: Council will consider adopting a resolution making the recommendation to the Ukiah Valley Basin
Groundwater Sustainability Agency (UVBGSA) to appoint Jared Walker as the City of Ukiah Representative to
the Technical Advisory Committee (TAC).
Background: In 2014, the California Legislature passed the Sustainable Groundwater Management Act
(SGMA) to address long-term groundwater overdraft and declining water reliability across the state. The law
required local agencies to form Groundwater Sustainability Agencies (GSAs) in medium- and high-priority
basins and to develop plans to manage groundwater sustainably. In response, local agencies in the Ukiah
Valley formed the Ukiah Valley Basin Groundwater Sustainability Agency (UVBGSA) as a joint powers
authority to serve as the exclusive GSA for the Ukiah Valley Groundwater Basin.
The UVBGSA’s role is to comply with SGMA by developing and implementing a groundwater sustainability
plan that protects the basin from undesirable results such as chronic lowering of groundwater levels, reduced
water quality, and impacts to interconnected surface waters. To support this work, the agency works
collaboratively with technical and regional partners through its Technical Advisory Committee to develop a
shared scientific understanding of groundwater and surface water interactions and to coordinate regional
actions that promote long-term water reliability in the Ukiah Valley Basin.
Sean White served on the Technical Advisory Committee (TAC) as the City of Ukiah’s representative in his
role as Water Resources Director. He recently retired from his position with the City. Jared Walker has since
assumed the role of Water Resources Director. Prior to serving in this position, Jared held the roles of Deputy
Director of Water Resources, and served as the General Manager for six local water districts. With 13 years of
experience in local water resources, he has the technical experience desired to assist the UVBGSA staff as
well as to provide input and recommendations to the UVBGSA Board of Directors.
Discussion: Appointments to the TAC are made by the UVBGSA; however, the legislative board for each
agency must first adopt a resolution making the recommendation for the appointment. Staff recommends that
the Council adopt the proposed resolution (Attachment 1) making the recommendation to appoint Jared
Walker as the City of Ukiah's representative on the Technical Advisory Committee (TAC) to the Ukiah Valley
Basin Groundwater Sustainability Agency (UVBGSA).
Recommended Action: Adopt the resolution making the recommendation to the Ukiah Valley Basin
Groundwater Sustainability Agency (UVBGSA) to appoint Jared Walker as the City of Ukiah Representative to
the Technical Advisory Committee (TAC).
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BUDGET AMENDMENT REQUIRED: N/A
CURRENT BUDGET AMOUNT: N/A
PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: N/A
REVENUE: No GRANT: No
PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A
COORDINATED WITH: Darcy Vaughn, Assistant City Attorney and Maya Simerson, TAC General Manager
STRATEGIC PLAN (SP): N/A
CLIMATE INITIATIVES (CI): CI-7a – Expand sustainable water practices.
GENERAL PLAN ELEMENTS (GP): GP-A5 - Environment and Sustainability Element
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Attachment 1
Page 1 of 1
RESOLUTION NO. 2026-XX
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH MAKING THE
RECOMMENDATION TO THE UKIAH VALLEY BASIN GROUNDWATER SUSTAINABILITY
AGENCY (UVBGSA) TO APPOINT JARED WALKER TO BE THE CITY OF UKIAH
REPRESENTATIVE ON THE TECHNICAL ADVISORY COMMITTEE (TAC)
WHEREAS, Sean White, as the City of Ukiah’s Water Resources Director, served on the
Technical Advisory Committee (TAC), as the City’s representative, and recently retired from his
position with the City; and
WHEREAS, Jared Walker has become the new City of Ukiah’s Water Resources Director, has
the experience necessary to serve on the TAC, and is knowledgeable in respect to groundwater
issues and concerns; and
WHEREAS, the Ukiah Valley Basin Groundwater Sustainability Agency (UVBGSA) makes the
appointments to the TAC, but require a resolution from the member legislative bodies to make a
recommendation for a representative to serve on their behalf.
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Ukiah hereby makes
the recommendation to the Ukiah Valley Basin Groundwater Sustainability Agency (UVBGSA) for
Jared Walker to serve as the City of Ukiah’s representative on the Technical Advisory Committee
(TAC).
PASSED AND ADOPTED this 4th day of March, 2026, by the following roll call vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
Susan Sher, Mayor
Ukiah City Council
ATTEST:
Kristine Lawler, City Clerk
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Agenda Item No: 8.b.
MEETING DATE/TIME: 3/4/2026
ITEM NO: 2026-380
AGENDA SUMMARY REPORT
SUBJECT: Consideration of Adoption of Resolution Appointing Aubrey Sabre to the Public Spaces
Commission.
DEPARTMENT: City Clerk PREPARED BY: Araceli Sandoval, Deputy City Clerk
PRESENTER: Kristine Lawler, City Clerk
ATTACHMENTS:
1. Aubrey Sabre Application and Resume
2. Resolution 2014-48
3. Nomination - Sabre - Public Spaces
4. Proposed Resolution
Summary: Council will consider adopting a resolution appointing Aubrey Sabre to the Public Spaces
Commission.
Background: The Public Spaces Commission (PSC) provides advice and recommendations to Council
regarding 1) City-owned properties that are open to the public, free of charge, such as parks, paths, and public
right-of-ways; 2) creeks within the city limits; 3) open spaces within and outside of the city limits that are
undeveloped and conserved or in consideration of future conservation; 4) and the recreational uses of these
spaces. On February 19, 2025, Council adopted an ordinance amending the number of members in the Public
Spaces Commission from 7 members to 5 members; provided that a majority, i.e. three, of the five
Commission members must reside within the City limits.
Discussion: The Public Spaces Commission (PSC) currently has one At Large, City or County Resident open
position. The City or County Resident position has been noticed since September 2025, due to a resignation.
The City Clerk's Office has received an application from Aubrey Sabre (Attachment 1) that meets the
residency requirements, with no other applications having been received.
Per Resolution 2014-48 (Attachment 2), the right to nominate a candidate shall rotate among the
Councilmembers. Councilmember Rodin, being the next in line to make a nomination to the PSC, has
submitted a nomination (Attachment 3) for Aubrey Sabre's appointment.
Staff recommends Council adopt the resolution (Attachment 4) appointing Aubrey Sabre to the At-large, City
or County Resident position on the Public Spaces Commission, term to expire on March 4, 2029.
Recommended Action: Adopt resolution appointing Aubrey Sabre to the Public Spaces Comission.
BUDGET AMENDMENT REQUIRED: N/A
CURRENT BUDGET AMOUNT: N/A
PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: N/A
REVENUE: No GRANT: No
PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A
COORDINATED WITH: N/A
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STRATEGIC PLAN (SP): SP 3C - Instill diversity, equity, and inclusion as essential core elements of
policymaking, accountability, and delivery of City services.
CLIMATE INITIATIVES (CI): N/A
GENERAL PLAN ELEMENTS (GP): N/A
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Attachment 2
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MEMORANDUM
Date: February 25, 2026
To: Araceli Sandoval, Deputy City Clerk
From: Mari Rodin, Councilmember
Subject: Nomination for Aubrey Sabre
I nominate Aubrey Sabre for the Public Spaces Commission as an At-large City or
County Representative, to be considered at the March 4, 2026, Regular City Council
meeting.
Signature ______________________________
Attachment 3
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Attachment 4
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RESOLUTION NO. 2026-
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH APPOINTING AUBREY SABRE
TO THE PUBLIC SPACES COMMISSION
WHEREAS, the Public Spaces Commission (PSC) provides advice and recommendations to Council
regarding 1) City-owned properties that are open to the public, free of charge, such as parks, paths, and
public right-of-ways; 2) creeks within the city limits; 3) open spaces within and outside of the city limits that
are undeveloped and conserved or in consideration of future conservation; 4) and the recreational uses of
these spaces; and
WHEREAS, the PSC currently has one At Large, City or County Resident open position; and
WHEREAS, the City Clerk’s office received an application from Aubrey Sabre that meets the
residency requirements, with no other applications having been received; and
WHEREAS, Councilmember Rodin, being the next in line to make a nomination to the PSC, has
nominated Ms. Sabre for appointment.
NOW, THEREFORE, BE IT RESOLVED, that the Ukiah City Council approve the nomination,
submitted per procedures outlined in Resolution 2014-48, and does hereby appoint the
following person and term:
BOARD/
COMMISSION
NAME POSITION NOMINATED BY
COUNCILMEMBER
TERM
EXPIRATION
Public Spaces
Commission
Aubrey Sabre At-large, City or
County Resident
Councilmember
Rodin
March 4,
2029
PASSED AND ADOPTED this 4th day of March, 2026, by the following roll call vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
Susan Sher, Mayor
ATTEST:
Kristine Lawler, City Clerk
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Agenda Item No: 8.c.
MEETING DATE/TIME: 3/4/2026
ITEM NO: 2026-382
AGENDA SUMMARY REPORT
SUBJECT: Authorization for the City Manager to Negotiate and Execute an Agreement with the County of
Mendocino (Mendocino County Public Health) for the Enforcement of State Tobacco Laws and Local
Ordinances, Including the Statewide Flavor Ban, through Retailer Inspections and Enforcement Operations;
and Approve Corresponding Budget Amendment(s) for Receipt of Anticipated Grant Funds in Support of
These Activities.
DEPARTMENT: Community
Development PREPARED BY: Craig Schlatter, Community Development Director
PRESENTER: Consent Calendar
ATTACHMENTS:
1. City of Ukiah - Mendocino County PH Agreement
Summary: Council will consider authorizing the City Manager to negotiate and execute a contract with the
County of Mendocino (Mendocino County Public Health) for the enforcement of state tobacco laws and local
ordinances, including the statewide flavor ban; and approve corresponding budget amendment(s) for receipt of
anticipated grant funds in support of these activities.
Background: In 2024, staff of the Mendocino County Department of Public Health (County) informed City staff
the County was applying for a California Department of Justice (DOJ) Tobacco Grant Program (TGP) grant to
enforce state tobacco laws and local ordinances countywide. Achieving countywide implementation would
require active participation in enforcement activities by each of the incorporated cities, and if awarded the
grant, the County would reimburse each of the cities for activities implemented under the grant.
The County was notified of a grant award in December 2024 and in November 2025 reached out to the City to
begin development of an agreement by which the City could receive DOJ TGP grant funding to implement
enforcement activities in Ukiah city limits. After discussion of details of implementation between City staff and
County staff, the County finalized and signed the agreement (Attachment 1) in February 2026.
Discussion: Tobacco Grant Program enforcement services that the City may perform under this agreement
include, but are not necessarily limited to, the following:
• Enforcing state tobacco laws and local ordinances, including but not limited to the statewide flavor ban
(and similar local ordinances) through retailer inspections and enforcement operations
• Conducting consumer protection enforcement, including but not limited to investigations and
prosecution
• Collaborating with the County of Mendocino on compliance checks
• Providing education for retailers that violate state tobacco laws and local ordinances
• Attending training for enforcement officers regarding state tobacco laws and local ordinances
Up to $16,920 is available under the Agreement to reimburse the City for tobacco enforcement activities
through June 30, 2026. The County anticipates making available another approximately $18,000 to the City
through the DOJ TGP award for enforcement activities in FY 2026-27.
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Staff recommends Council authorize the City Manager to negotiate and execute the agreement with the
County of Mendocino (Mendocino County Public Health) for the enforcement of state tobacco laws and local
ordinances, including the statewide flavor ban; and approve corresponding budget amendment(s) for receipt of
anticipated grant funds in support of these activities.
Recommended Action: Authorize the City Manager to negotiate and execute an agreement with the County
of Mendocino (Mendocino County Public Health) for the enforcement of state tobacco laws and local
ordinances, including the statewide flavor ban; and approve corresponding budget amendment(s) for receipt of
anticipated grant funds in support of these activities.
BUDGET AMENDMENT REQUIRED: Yes
CURRENT BUDGET AMOUNT: 10023200.43209.18512: $0
PROPOSED BUDGET AMOUNT: 10023200.43209.18512:$16,920
FINANCING SOURCE: CA Department of Justice Tobacco Grant Program
REVENUE: Yes GRANT: Yes
PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A
COORDINATED WITH: Maria Ceja, City Manager's Office
STRATEGIC PLAN (SP): SP 1B - Provide services that support a high quality of life for all residents, including
fostering diverse, inclusive, sustainable, and accessible neighborhoods.
CLIMATE INITIATIVES (CI): N/A
GENERAL PLAN ELEMENTS (GP): GP-A4 - Public Facilities, Services, and Infrastructure Element; Goal PFS-
4: To enforce Citywide codes and ordinances, with special attention regarding private property maintenance,
abandoned vehicles, rubbish/weeds, and public nuisances; and Policy PFS-4.1: Private Property Nuisances.
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ATTACHMENT 1
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Agenda Item No: 8.d.
MEETING DATE/TIME: 3/4/2026
ITEM NO: 2026-425
AGENDA SUMMARY REPORT
SUBJECT: Receive Report and Approval of Request to Postpone Replacement of the Ukiah Transfer Station
Tipping Floor Until 2028.
DEPARTMENT: Public Works PREPARED BY: Seth Strader, Public Works Management Analyst II
PRESENTER: Tim Eriksen, City Engineer/Director of Public
Works
ATTACHMENTS:
1. Waste Connections US 2021-08-18 Transfer Station COU 2122-089
2. SWS UKIAH TS Letter
Summary: Council will receive a report and approve a request to postpone the replacement of the Ukiah
Transfer Station tipping floor.
Background: In 2021, the City of Ukiah and Solid Waste Systemics, Inc. entered into a new contract for the
lease of the Ukiah Transfer Station. A condition of the lease, outlined in Section 2.4.4 required that, within five
years, Solid Waste Systems, Inc. would replace the tipping floor. This deadline would require Solid Waste
Systems, Inc. to replace the tipping floor this year. See Attachment 1 for a copy of the Transfer Station
Contract and Lease.
Discussion: Solid Waste Systems, Inc. contacted City staff and requested that the requirement for the
planning for the replacement of the tipping floor be postponed until 2028. Solid Waste Systems, Inc.
referenced the satisfactory condition of the concrete of the tipping floor and the coordination required to
replace the floor with minimal impacts on the Ukiah Transfer Station's operations. See Attachment 2 for a copy
of the request.
City staff would like to notify Council of this request as it is a result of a contract signed by Solid Waste
Systems, Inc. and the City of Ukiah. City Engineering staff has inspected the tipping floor and is in support of
the request to postpone the replacement until 2028.
Recommended Action: Receive the report and authorize the City Manager to execute a letter or other written
instrument to postpone the Ukiah Transfer Station tipping floor replacement until 2028.
BUDGET AMENDMENT REQUIRED: N/A
CURRENT BUDGET AMOUNT: N/A
PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: N/A
REVENUE: No GRANT: No
PREVIOUS CONTRACT/PURCHASE ORDER NO.: 2122-089
COORDINATED WITH: Tim Eriksen, Director of Public Works/City Engineer
STRATEGIC PLAN (SP): N/A
CLIMATE INITIATIVES (CI): N/A
GENERAL PLAN ELEMENTS (GP): N/A
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COU No. 2122-089
ASSIGNMENT AND CONSENT TRANSFER
STATION CONTRACT AND LEASE
THIS ASSIGNMENT AND CONSENT (the "Agreement") is made thisday of
August, 2021, by and between the City of Ukiah, a municipal corporation("City"), C&S Group
Holdings, Inc., aNevada corporation("Assignor"), Waste Connections US, Inc., a Delaware
corporation("Waste Connections" or "Assignee"), and Solid Wastes Systems, Inc., a
California corporation ("SWS"), collectively, "the Parties," with reference to the following:
A. City and SWS are parties to that certain Second Amended and Restated Transfer
StationAgreement dated October 7, 2015, as amended by that certain First Addendum to
Transfer Station Agreement effective September 21, 2016, and that certain Second Addendum
to Transfer Station Agreement effective December 20, 2017 (the "Contract").
B. City and SWS are parties to that certain Transfer Station Lease dated as of
January 1,2017 (the "Lease").
C. Assignor owns all the outstanding shares of capital stock in SWS (the"SWS
Shares").
D. Assignor,Assignee and other parties have entered a Securities Purchase
Agreement,dated July 7, 2021 ("Purchase Agreement").
E. At a closing (the "Closing")to be held under the Purchase Agreement on or
about September 1, 2021, in accordance with the Purchase Agreement,Assignor will sell all the
shares in C&SGroup Holdings, Inc. ("C & S Shares")to Assignee, which will result in a
change in majority control of SWS from the current owners of Assignor.
F.Under Section 11.1 of the Contract:
Contractor shall not directly or indirectly, voluntarily or involuntarily assign, mortgage,
pledge or encumber any interest in all or a part of this Agreement without the prior written
consent of City. TheCity Council shall have the right to determine in its sole discretion whether
to approve, conditionally approve or deny any request by Contractor for approval under this
Section. Any action requiring City Council approval under this Section that occurs without such
approval shall give City the right to terminate this Agreement without prior notice to Contractor
or its successors or assigns. For purposes ofthis Section, any transaction involving the transfer,
sale or exchange of stock which results in a change inmajority control of Contractor from its
owners as of the date hereof(excluding transfers between such owners and transfers by any such
owners to revocable living trusts for the benefit of their families) shall be an assignment subject
to City review and approval."
G. The Parties wish to document the terms and conditions upon which the City
relies in consenting to the sale of the C& S Shares from Assignor to Assignee (the
1
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ATTACHMENT 1
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Assignment"), and to confirmthe status of the Contract and the Lease, on the terms herein.
NOW, THEREFORE, in consideration of the foregoing recitals and the mutual
covenants hereinafter set forth and other consideration the receipt and adequacy of which are
hereby acknowledged,the Parties hereby agree as follows:
1. Assignment. From and after the Closing, SWS shall continue to possess all of its
right,title and interest in the Contract and the Lease. SWS hereby agrees to keep,perform, fulfill
and be boundby all of the terms, covenants and conditions required to be kept, performed,
and/or fulfilled under the Contract and the Lease,respectively, from and after the Closing.
2. As a condition of the City's approval of the Assignment, Waste Connections,
SWS andCity agree as follows.
2.1 Assignee's Acquisition Costs. Assignee agrees that amounts it pays to
Assignor underthe Purchase Agreement, or any other costs incurred by Assignor,
Assignee, SWS,UWS, Pacific Recycling Solutions ("PRS") or Mendocino Leasing
Company in acquiring or selling stock or real property under the Purchase Agreement
shall not, in calculating rates or adjustments to rates, be considered as an expense or
otherwise affect rates charged by SWS at the transfer station pursuant to the Contract.
2.2 Implementation of Sections 10.2.2 in the Contract.
a. By no later than thirty calendar days after the Closing, Assignee shall
provideCity with an inventory of trucks and equipment used by SWS in
performing under the Contract("Transfer Station Equipment").
b. In the event the City terminates the Contract based on a Material
Default as defined in Section 10.2.2 and elects to assume possession of all or part
of the Transfer Station Equipment in accordance with said section, Waste
Connections shall compel anyleasing company owned by Assignor or Waste
Connections leasing Transfer Station Equipment to SWS to lease that equipment
to City for its use as provided in said section.The leasing company shall offer to
assign the Transfer Station Equipment leases to the City and SWS hereby
consents to such assignment, provided that the rent charged under the lease shall
not exceed fair rental value. SWS agrees that if it leases any Transfer Station
Equipment in the future from a lessor not owned or controlled by Waste
Connections, the lease shall provide that it is assignable to the City. Any dispute
regarding the lease of Transfer Station Equipment shall not delay or prevent the
City from assuming immediate possession and use thereof as provided in Section
10.2.2.
c. The parties acknowledge and agree that the Contract currently
provides, in connection with the termination of the Contract for any reason, the
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City has the ability topurchase the Transfer Station Equipment on the terms
provided in the second paragraph of Section 10.2.2; provided that, the parties
acknowledge and agree that from and after the Closing, such purchase right shall
only be triggered in connection with a Material Default and shall not be available
in the event of a termination for any other reason.
2.3 City recourse to address concerns. In addition to the City's rights and remedies
under the Contract, if the City is dissatisfied with the response of SWS
management to concernsor issues raised by the City, the City shall have initial
recourse to Waste Connections local manager(currently Glen Long) living in
Santa Rosa and working in Ukiah following Closing: Telephone: 760-934-
220lx64100 (Mammoth Office) or 760-872- 6561x63004 (Bishop Office); Email:
Glen.Long@WasteConnections.com; Street Address: 3515 Taylor Dr., Ukiah, CA
95482. If he or his successor fails to resolve the dispute or address the concern to
the City's satisfaction,the City may refer the matter to
the Waste Connections' Division Vice President, currently Sue VanDelinder:
Telephone:916-801-0200. Email: Susan.VanDelinder@wasteconnections.com;
Street Address: 4100Throwita Way, Placerville, CA 95667or her successor. At
the City's option it may include Ron Mittelstaedt,the Chairman of Waste
Connections' Board of Directors: Telephone: 916-931-0028; Email:
Ronald.Mittelstaedt@WasteConnections.com or his successor. Waste
Connections shall use its good faith best efforts to resolve the City's concern to
the City's satisfaction. Waste Connections shall provide written notice to Cityin
accordance with Section 15 in the Contract whenever names,job titles or contact
information for the above positions change.
2.4 4. By no later than 45 calendar days following the Closing, Waste
Connections or SWS shall provide to the City an updated maintenance schedule for all
Transfer Station improvements used in the transfer station operations, including,but not
limited to, the repair or replacement of said facilities, taking into account their age,
useful life and condition. By no laterthan 5 years following the Closing, SWS shall
replace the tipping floor. These repair and replacement costs shall not affect or be
considered in setting gate fees and other rates or fees forservices provided at the
Transfer Station.
3.Consent to Assignment. City hereby consents to the Assignment.
4.Contract and Lease in Effect. Each of the Contract and the Lease is in full force
and effect and, except as provided herein, has not been modified, altered or amended in any
respect and contains the entire agreement between City and SWS with respect to the respective
subject matter thereof.
5. No Default. As used in this Agreement"to its or their knowledge"means actually
knownwithout any duty of inquiry or any investigation.
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a) SWS warrants and represents that it is not, nor, to its knowledge, is the City in any
respect in default in the performance of the terms and provisions of the Contract or the Lease,nor,
to its knowledge,is there any fact or condition which, with notice or lapse of time or both, will
become such a default.
b) City warrants and represents that it is not in default in the performance of the terms
and provisions of the Contract or the Lease, nor to its knowledge, is there any fact or condition
which, with notice or lapse of time or both, will become such a default. Further, the City states
that to its knowledge SWS is not in default in the performance of the terms and conditions of the
Contract or the Lease nor to its knowledge, is there any fact or condition which,with notice or
lapse of time or both,will become sucha default.
6. No Offsets. To their knowledge, neither SWS nor City has any claim, charge,
defenseor offset under the Contract, the Lease or otherwise, against charges due or to become
due thereunder, nor has either such Party asserted any such claim, charge, defense or offset.
7.Governing Law. This Agreement shall be governed by, and interpreted and
enforced under, the laws of the State of California, without giving effect to conflict of laws
principles.
8.Counterparts. This Agreement may be signed in four (4) or more
counterparts, each of which shall be deemed an original but when taken together shall
constitute one and the same instrument. Counterparts may be sent for signature by email.
Signatures on PDF copies thereof shall be deemedoriginal signatures for all purposes and
such PDF copies shall be admissible as evidence of the agreement in any and all
administrative or judicial proceedings.
9.No Third-Party Beneficiaries. The Parties intend this Agreement for the sole
benefit of the Parties and do not intend to confer any rights under this Agreement or any right to
enforce this Agreement on any person or entity who is not one of the Parties.
IN WITNESS WHEREOF,the Parties have executed this Agreement effective as of the
day andyear first above written.
CITY OF UKIAH
By.
Sage Sangiacomo
Its: City Manager
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C&S GROUP HOLDINGS,INC.
By: 0*4ihG &-44
David M. Carroll
Its: President
WASTE CONNECTIONS US,INC.
By:Y
Worthing F. Jackman
Its: President and Chief Executive Officer
SOLID WASTES SYSTEMS,INC.
By: awznmrla_
David M. Carroll
Its: President
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C&S-WCU-UWS-SWS - Transfer Station
2122-089
Final Audit Report 2021-09-01
Created: 2021-09-01
By: Kristine Lawler(klawler@cityofukiah.com)
Status:Signed
Transaction ID: CBJCHBCAABAANZY38ozwTPxWcxtFfXFRRtgHmVblFkaa
C&S-WCU-UWS-SWS - Transfer Station 2122-089" History
Document created by Kristine Lawler(klawler@cityofukiah.com)
2021-09-01 -3:50:21 PM GMT-IP address: 12.12.163.2
Document emailed to Sage Sangiacomo (ssangiacomo@cityofukiah.com)for signature
2021-09-01 -3:51:52 PM GMT
Email viewed by Sage Sangiacomo (ssangiacomo@cityofukiah.com)
2021-09-01 -6:04:32 PM GMT-IP address: 12.12.163.2
dry Document e-signed by Sage Sangiacomo (ssangiacomo@cityofukiah.com)
Signature Date:2021-09-01 -6:05:22 PM GMT-Time Source:server-IP address: 12.12.163.2
Ci Agreement completed.
2021-09-01 -6:05:22 PM GMT
0 Adoin Sign
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ATTACHMENT 2Page 60 of 272
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Agenda Item No: 12.a.
MEETING DATE/TIME: 3/4/2026
ITEM NO: 2026-180
AGENDA SUMMARY REPORT
SUBJECT: Review and Introduction by Title Only of an Ordinance Adding a New Chapter 9 to Division 2 of
the Ukiah City Code to Regulate Sidewalk Vending on Public Property and in the Public Right-of-Way.
DEPARTMENT: Community
Development PREPARED BY:
Jesse Davis, Chief Planning Manager, Darcy
Vaughn, Assistant City Attorney, Matt Keizer, Chief
Building Official / Fire Code Official UVFD
PRESENTER:
Jesse Davis, AICP/Chief Planning Manager;
Craig Schlatter, AICP/Community Development
Director.
ATTACHMENTS:
1. Original Ordinance (Marked Up With Council Recommendations)
2. Proposed Ordinance
3. Public Materials Examples
Summary: Council will review and consider introducing by title only an ordinance adding a new Chapter 9 to
Division 2 of the Ukiah City Code to regulate sidewalk vending on public property and in the public right-of-
way.
Background: In recent years, the City of Ukiah has experienced a steady increase in sidewalk vending
activity in commercial corridors, at key intersections, within residential neighborhoods, and during annual City
events such as Sunday Concerts in the Park and PumpkinFest. This increase has underscored the need for a
clear, enforceable framework that balances public health and safety, accessibility, appropriate use of public
property, and efficient licensing procedures. It also requires coordinated enforcement between the Ukiah
Police Department and the Community Development Department’s Code Enforcement Division.
In June 2025, Staff convened an interdepartmental working group that included the Police Chief, Chief
Building Official, Community Development Director, Project and Grant Administrator from the City Manager’s
Office, Community Services Supervisor, and representatives from the City Attorney’s Office. The group was
tasked with developing an ordinance consistent with Senate Bill 946, the Safe Sidewalk Vending Act, which
authorizes local governments to adopt objective time, place, and manner regulations directly tied to health,
safety, and welfare concerns.
At its regular meeting on November 19, 2025, the City Council provided direction and feedback on the draft
ordinance. Individual Councilmembers requested clarification of enforcement provisions, definitions, and fee
structures. Clarifications were also sought regarding stronger ADA compliance language, ordinance intent,
and clearer standards related to obstructions, power sources, sanitation, and fines. Legal compliance with
state requirements, including SB 1383 and applicable Government Code provisions, was also reviewed and
discussed at the meeting. The original ordinance marked up to include Council input and updates required for
compliance with state law is provided as Attachment 1.
Since November, Staff has incorporated Council’s direction and revised the draft ordinance to remove
ambiguity and improve enforceability. Additional efforts included:
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• Development of a mobile (sidewalk) vendor permit questionnaire within the existing Business License
module (prepared for activation);
• Establishment of an internal review and inspection process to verify required health permits in
coordination with Mendocino County;
• Evaluation of code enforcement logistics and interdepartmental coordination; and
• Analysis of permit fee structures in consultation with Community Development – Business License
Division staff.
During final preparation of the ordinance, Staff addressed remaining administrative details, including the
sidewalk vendor permit application and the associated fee. Staff determined that a zero-fee designation for
sidewalk vending is both preferable and appropriate, as the opportunity for meaningful cost recovery is
negligible. Under the proposed fee structure, sidewalk vending authorization would be incorporated into the
existing business license process, which remains a requirement to operate within City-limits. This approach
simplifies administration, reduces barriers to compliance, and aligns with the intent of SB 946. It also allows for
future use as a permit type to facilitate and regulate vendors on private property for recurring or temporary
events.
As part of the process, the business license application will include an additional question asking whether the
license will be used for public sidewalk vending. This will help confirm compliance with the ordinance’s
regulations and restrictions and ensure that any required health permits are submitted for food-related
vendors. While “Street Vendors” could plausibly fall under several business categories, most would typically
be processed under Category E. For vendors reporting gross receipts of less than $60,000, the cost of the
initial business license would be $260, with a $40 annual renewal fee. A vendor reporting $120,000 in gross
receipts would pay $275 initially, with a $65 annual renewal fee.
Since November, Staff have met multiple times with County representatives and Code Enforcement personnel
to clarify roles, streamline communication, and coordinate enforcement. These meetings have strengthened
inter-agency coordination and improved clarity regarding responsibilities between the City and the County.
Topics included Environmental Health permit notifications, evening or after-hours mobile food vendor
enforcement, and the development of training and educational materials. Staff provides a copy of the finalized
and proposed ordinance as Attachment 2.
As requested by Council in November, Staff also evaluated options for public education and vendor training. In
coordination with the County Environmental Health, Staff reviewed examples from other jurisdictions across
the state that County staff deemed effective. The samples included in Attachment 3 reflect the most effective
types of digital and printed materials and will serve as the foundation for developing Mendocino County/City of
Ukiah specific materials.
While Attachment 3 includes samples from other jurisdictions, some of which reference food trucks, those
examples are not intended to reflect the specific content of this ordinance. Instead, they are provided to
illustrate the responsibilities typically assigned to County Environmental Health agencies. As discussed with
Mendocino County Environmental Health staff, the authority to facilitate food sales begins with County
oversight and permitting. That process occurs prior to any City-level regulation or business licensing. For
newly created materials, City staff intend to focus on connecting applicants with the County for food and health
specific questions.
Discussion: In drafting this Ordinance, Staff intentionally avoided restrictions and regulations prohibited by
SB 946, including regulations based on economic competition, community preference, or generalized
neighborhood bans on sidewalk vending. Instead, operational conditions are narrowly tailored to ensure legal
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compliance while maintaining safe and accessible public spaces.
It is important to note that this proposed ordinance relates to street vendors in the public right-of-way, and
does not address considerations related to private property, food trucks or City-sponsored events, outside of
enforcement considerations.
This Ordinance establishes operational standards and location restrictions to govern vending activities that
take place on public sidewalks, pedestrian paths, and other components of the public right-of-way. These rules
apply uniformly across the City and are aligned with state law, specifically Government Code Sections 51036
to 51039 (SB 946).
The Ordinance is applicable to all individuals engaged in the sale of goods or food items from non-permanent
setups, including roaming and stationary sidewalk vendors. It mandates that vendors obtain and display a
City-issued sidewalk vending permit and business license and, where applicable, a Mendocino County Health
Permit and a California Seller's Permit. The Ordinance also holds vendors accountable for maintaining public
health and safety standards, complying with Americans with Disabilities Act accessibility requirements, and
avoiding obstructions to pedestrian or vehicular traffic. Key operational limitations include prohibiting vending
near fire hydrants, driveways, emergency exits, transit stops, schools during operational hours, and at or near
special events or certified farmers' markets without appropriate authorization to participate in the events.
The primary intent behind this Ordinance is to comply with SB 946 while striking a balance between allowing
economic opportunities for small vendors and protecting public spaces, ensuring that vending does not
compromise safety, accessibility, public health, or effective transportation corridors. It also enables effective
enforcement by outlining a penalty structure for violations, establishing a permit revocation process, and
providing for appeals for vending permits and licenses. This regulatory approach provides the City with the
tools to manage sidewalk vending in a manner that supports economic inclusion while preserving public
resources and quality of life.
Staff recommends Council introduce by title only an ordinance adding a new Chapter 9 to Division 2 of the
Ukiah City Code to regulate sidewalk vending on public property and in the public right-of-way.
Recommended Action: Review and introduce by title only an ordinance adding a new Chapter 9 to Division 2
of the Ukiah City Code to regulate sidewalk vending on public property and in the public right-of-way.
BUDGET AMENDMENT REQUIRED: N/A
CURRENT BUDGET AMOUNT: N/A
PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: N/A
REVENUE: No GRANT: No
PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A
COORDINATED WITH: Ukiah Police Department; Community Services Department; Community
Development Department Code Enforcement Division
STRATEGIC PLAN (SP): SP 4A - Identify and remove barriers to economic development while leveraging
economic opportunities.
CLIMATE INITIATIVES (CI): N/A
GENERAL PLAN ELEMENTS (GP): Policy ED-1.1 - Interagency - Coordinate with local agencies, jurisdictions,
and tribes; and other groups and organizations working to promote Ukiah’s economic development.
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ORDINANCE NO.X
ORDINANCE OF THE CITY COUNCIL OF THE CITY OF UKIAH ADDING A NEW CHAPTER 9 TO
DIVISION 2 OF THE CITY CODE TO REGULATE SIDEWALK VENDING ON PUBLIC PROPERTY
AND IN THE PUBLIC RIGHT OF WAY.
The City Council of the City of Ukiah hereby ordains as follows:
SECTION ONE. FINDINGS
1. Unregulated sidewalk vending has the potential to create obstructions in the public right-of-
way, endanger pedestrians, and impede access for emergency services, necessitating additional
municipal oversight and enforcement.
2. Sidewalk vending involving food sales can introduce health and sanitation risks if not properly
regulated. Requiring appropriate health permits and on-site trash disposal ensures the cleanliness
and safety of public spaces.
3. Maintaining minimum clear path widths on sidewalks is essential for compliance with the
Americans with Disabilities Act (ADA) and ensures that all individuals, including those with mobility
challenges, have safe access to public walkways.
4. Restricting sidewalk vending in residential zones and near sensitive uses such as schools and
emergency infrastructure protects the character and function of these areas.
5. The Ordinance preserves fair and equitable access to public space, ensuring that vending
activities do not conflict with permitted events, farmers markets, or parades.
6. The City of Ukiah recognizes vending as a legitimate source of economic mobility. This
Ordinance aims to reduce unnecessary barriers for small vendors, support low cost business entry,
and create pathways for individuals to earn income in a regulated, orderly environment.
SECTION TWO.
Chapter 9 is hereby added to Division 2 of the Ukiah City Code and shall read as follows:
CHAPTER 9 SIDEWALK VENDING
§ 2750 PURPOSE AND INTENT
The purpose of this Chapter is to set forth specific regulations to govern the vending of various goods
from locations which are not permanent and that are temporarily located in the public right of way. In
addition, this Chapter is intended to protect against unsafe conditions and health, safety, or welfare
concerns of the community that result from the operation of sidewalk vendors on public sidewalks or
a pedestrian path, consistent with the provisions of Government Code §§ 51036—51039. The
requirements set forth in this Chapter are intended to protect the public's health, safety, and welfare
by ensuring that vendors on public property provide safe and sanitary conditions for consumers and
the general public, are adequately insured, and are properly licensed or permitted with the City and
ATTACHMENT 1
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licensed with other agencies. If properly regulated, sidewalk vending can foster vibrant public spaces,
promote a diverse and inclusive local economy, and create economic opportunities.
Nothing in the Chapter shall be construed to limit the City's ability to enforce, or remedies for
enforcing, laws of general applicability or other provisions of this Code against sidewalk vendors, or
to take any other enforcement actions against sidewalk vendors that are not prohibited by state or
federal law, or which are allowed by this Code.
The provisions of this Chapter are not intended to apply to the permitting process and regulations
for food vendors permitted at special events in the City.
§ 2751 DEFINITIONS
A. Any words or phrases not defined within this Chapter shall be defined as set forth in current
dictionaries. If no dictionary defines a particular term, the City Community Development Director shall
have the authority to define the term or equate it to a defined term that is similar in nature.
B. For purposes of this Chapter, the words and phrases set out herein shall have the following
meanings:
CART means any pushcart, stand, display, pedal-driven cart, wagon, showcase, rack, or other non-
motorized conveyance, and includes a stationary cart or a roaming cart.
MENDOCINO COUNTY HEALTH PERMIT means any and all licenses, permits, certifications, and
courses required and issued by the Mendocino County Environmental Health Services Division to
vend food within the city in accordance with this Chapter.
PEDESTRIAN means any person who is afoot or who is using a means of conveyance propelled by
human power other than a bicycle.
ROAMING SIDEWALK VENDOR has the same meaning as set forth in Government Code section
51036(b) and as may be amended from time to time, and includes a sidewalk vendor who moves
from place to place and stops only to complete a transaction.
SIDEWALK means any paved surface in the public right-of-way provided for the use of pedestrians
and includes pedestrian paths.
SIDEWALK VENDING means the sale of food or merchandise from a pushcart, stand, display, pedal-
driven cart, wagon, showcase, rack, or other non-motorized conveyance, or from one's person, upon
a public sidewalk or other pedestrian path.
SIDEWALK VENDOR has the same meaning as set forth in Government Code section 51036(a) and
as may be amended from time to time, and includes a person who sells food or merchandise from a
pushcart, stand, display, pedal-driven cart, wagon, showcase, rack, or other non-motorized
conveyance, or from one's person, upon a public sidewalk or other pedestrian path.
STATIONARY SIDEWALK VENDOR has the same meaning as set forth in Government Code section
51036(c) and as may be amended from time to time, and includes a sidewalk vendor who vends from
a fixed location.
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VEND OR VENDING means the sale of any goods, wares, merchandise, prepared, pre-packaged;
or unprepared, unpackaged food or food stuff of any kind.
VENDING PERMIT means a permit issued by the Business Services Division of the City of Ukiah
Community Development Department to undertake sidewalk vending within the city in accordance
with this Chapter.
§ 2752 LICENSING AND PERMITS
All sidewalk vendors are required to obtain:
A. A Business License pursuant to Division 2, Chapter 1 of this Code.
B. A Vending Permit issued pursuant to this Chapter. Sidewalk vendors must comply with the terms
and conditions set forth in the Vending Permit.
C. A Seller’s Permit issued by the California Department of Tax and Fee Administration (“CDTFA”)
and any additional licenses from state or local agencies to the extent required by law.
D. A Mendocino County health permit for food-related vending, if applicable.
§ 2753 OPERATIONAL REQUIREMENTS
A. Each cart used by a sidewalk vendor must display a valid Business License, Vending Permit,
Seller’s Permit, and, if applicable, a Mendocino County Health Permit.
B. No stationary sidewalk vendor may operate in any residential zone.
C. In order to prevent obstructions of the public right-of-way, the total display area footprint of the
cart, including the cart itself and any accompanying display, signage, or related items, shall not
exceed a length of 72 inches, a width of 54 inches, or a height, including roof, awning, or canopy, of
78 inches. The area of any roof, awning, or canopy must not exceed the area footprint of the cart.
Any cords or hoses authorized for use in the conditions to the Vending Permit must not project
beyond the area footprint of the cart unless otherwise authorized in the conditions to the Vending
Permit.
D. In order to comply with the Americans with Disabilities Act (ADA) regulations and with the
accessibility requirements set forth in the California Building Code, the total display area footprint of
the cart must allow for 48 inches, or as the law updates, of clear width walking space of any
sidewalk where the cart is located.
E. Sidewalk vendors may not set up tables, chairs, or other structures that obstruct the public
right-of-way, unless otherwise authorized by the City in the conditions to the Vending Permit.
F. Sidewalk vendors may not access a City power source without authorization from the City in
the conditions to the Vending Permit, nor a private power source without authorization from such
private property owner or agent.
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G. In order to preserve sanitary conditions in all public rights-of-way, all sidewalk vendors shall
provide a trash receptacle for customers and must ensure proper disposal of customer and vendor
trash. The trash receptacle must be large enough to accommodate customer trash without resort to
existing trash receptacles located on any block for use by the general public. A sidewalk vendor
may not dispose of customer trash in existing trash receptacles on sidewalks. Food Vendors must
ensure organic waste is collected and diverted accordingly
H. In order to preserve sanitary conditions in all public rights-of-way, all sidewalk vendors shall
maintain a clean and trash-free area, including a sanitized and neat appearing cart, within a ten-foot
radius around the vendor's cart during hours of operation and shall ensure that such area is clean
and trash-free before relocating or closing.
I. In order to prevent damage to public property and prevent obstructions of the public right-of-
way, no cart may be chained or fastened to any pole, sign, tree, or other object in the public right-of-
way.
J. In order to preserve the safety of the public, and prevent misuse of carts, no cart may be left
unattended at any time.
K. In order to preserve the safety of the public, to prevent misuse of carts, and to prevent
obstructions of the public right-of-way, no cart may be stored, parked, or left overnight on any public
street or right-of-way, or in any public park or other public property.
L. In order to preserve the safety of vehicular travelers, no sidewalk vendor may solicit business
from or conduct business with persons in motor vehicles.
M. In order to preserve the safety of vehicular travelers and pedestrians, and to preserve public
peace and welfare, no cart may be outfitted with any equipment, signage, or mechanism that
endangers or detracts from the health, safety, or welfare of the public by causing an excessive
distraction to motorists or interfering with nearby residences, business, or pedestrians including, but
not limited to, sound amplification, flashing lights, smoke, steam, bubbles, gas-powered generators,
or excessive fumes.
N. In order to preserve the safety of vehicular travelers and pedestrians, any cart operated before
sunrise or after sunset, or in location with insufficient lighting, shall be equipped with sufficient
lighting or reflectors to alert pedestrians and vehicular travelers to the presence of the cart.
O. In order to prevent obstructions of the public right-of-way, all signage related to the vending
operation shall be affixed to the cart.
P. In order to prevent obstructions of the public right-of-way, all merchandise sold by a sidewalk
vendor must be stored within that vendor’s cart or attached receptacle or other receptacle approved
by the City.
Q. In order to preserve sanitary conditions in all public rights-of-way, all sidewalk vendors shall
immediately clean up any food, grease, or other fluid or item related to their sidewalk vending
activities that are spilled or discharged. Disposal of trash, food, grease, or other materials to any
storm drain, creek, or waterway is prohibited. Vendors shall not dump, drain, or discard any fouled,
spoiled, or unused product, which includes draining ice coolers, drink containers, and/or
miscellaneous containers on the ground.
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R. In order to preserve sanitary conditions in all public rights-of-way, all sidewalk vendors shall
comply with all applicable state, county, and city health and safety regulations and permitting and
licensing requirements. In particular, if food is prepared and/or sold, sidewalk vendors must comply
with the California Retail Food Code set forth at Part 7 of Division 104 of the California Health and
Safety Code (commencing at Section 113700).
S. In order to preserve the safety of the public, all sidewalk vendors shall not use an open flame
on or within any cart. Any sidewalk vendor using cooking equipment shall have a fire extinguisher.
Propane, natural gas, or butane cylinder tanks must be 20-gallon tanks or less, stored in an upright
position during use and positioned in such a way to prevent falling, tipping, and tampering, be
properly ventilated, and must contain a shut-off valve and a pressure regulator, having a hose of a
type approved for use by the manufacturer with the equipment.
§ 2753 VENDING PERMITS
A. To apply for or renew a Vending Permit, the sidewalk vendor applicant must file an
application with the Business Services Division of the Community Development Department,
accompanied by an application or renewal fee in an amount established by resolution of the City
Council. The application or renewal shall be in a form prescribed by the Director of the Community
Development Department and shall contain the following:
1. Valid identification, such as a State of California driver's license or identification
number, an individual taxpayer identification number, or a municipal identification number, or
any other government-issued identification card.
2. The name, address, e-mail address, and telephone number of the sidewalk vendor.
3. Proposed hours and days of operation.
4. Whether the sidewalk vendor intends to operate a stationary vending cart or a
roaming vending cart.
5. Proposed location of operation.
a. An application for placement of a stationary vending cart in a commercial or
industrial area of the city must contain the proposed location, marked by major cross
streets, and a photo or sketch of such location.
b. An application for a roaming vending cart in a residential area of the city
must contain a sketch or description of the route the sidewalk vendor will travel.
c. If a cart will be used, a description of the cart including dimensions.
6. The type of merchandise or food offered for sale or exchange.
7. Proof of a valid Business License issued pursuant to this Code.
8. A valid California Department of Tax and Fee AdministrationCDTFA Seller’s Permit
and any additional licenses from state or local agencies to the extent required by law.
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9. Proof of a policy or policies of comprehensive general liability insurance, in an
amount as approved by the City, against any injury, death, loss, or damage as a result of
wrongful or negligent acts or omissions by the permittee, with an endorsement naming the
City as an additional insured.
10. A Mendocino County health permit for food-related vending, if applicable.
11. A certificate of completion of a food handler course, if applicable.
12. A declaration that the information provided to the city is true and correct.
13. Any other information as may be required by the Administrator.
B. Vending Permits will expire one year after the date of issuance and will be subject to
renewal.
C. A Vending Permit shall only permit the operation of one vending cart or other type of
conveyance at any one time.
D. Vending Permits are not transferable.
E. In accordance with Government Code § 51038, the Vending Permit application and any
personally identifiable information included in the application, as defined in Section 51038, will be
confidential and will not be disclosed or made available for review and shall be exempt from
disclosure under the California Public Records Act. In addition, the Vending Permit application shall
not require disclosure of any categories of information prohibited by Government Code §
51038(c)(1)(D) or as may be amended.
F. The Director of Community Development may require inspection of the cart or other
conveyance as a condition of Permit issuance.
G. If there is any prior history of violations under this chapter, the Director of Community
Development may review any such violations in its review of renewal requests and consider those
violations when imposing conditions on a renewal Permit.
H. The Director of Community Development or their designee may revoke a Vending Permit for
a fourth or subsequent violation of this Chapter within a twenty-four-month period.
I. A person whose Vending Permit is revoked pursuant to this Chapter may not renew their
Vending Permit for one year.
J. Persons who are denied Vending Permits or whose Vending Permits have been revoked
pursuant to this Chapter may appeal by filing a written notice of appeal with the City’s Hearing
Officer. The appeal must be filed with the Chief Code Enforcement Official within ten work days
after receipt of the notice of denial or revocation. The appeal hearing shall be conducted pursuant
to the appeal hearing procedure set forth in Section 3456 of this Code for appeals to the Hearing
Officer. The Hearing Officer shall hear and determine the final appeal and the decision of the
Hearing Officer shall be final.
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§ 2754 LOCATION LIMITATIONS
In order to ensure access to public rights-of-way by pedestrians and emergency personnel, and avoid
interference with vehicular traffic, certified farmers' markets, swap meets, and City-permitted special
events, sidewalk vendors shall not operate in the following areas of the public right-of-way:
A. Any area other than a public sidewalk or pedestrian path.
B. Within 15 feet of a fire hydrant, fire call box, or other emergency facility.
C. Within five feet of an entrance to or emergency exit of any building or business during the
hours that the building or business is open to the public.
D. Within ten feet of the outer edge of a driveway or driveway apron.
E. Within ten feet of a transit stop.
F. Adjacent to any marked loading zone or bus zone.
G. Within five feet of a curb return.
H. Any location that would impede entering or exiting a parked vehicle.
I. Any location or pathway that impedes the flow of pedestrian traffic by reducing the clear space
to less than four feet or impedes access to or the use of abutting property, including, but not limited
to, residences and places of business.
J. Within 100 feet in any direction of the nearest vendor or concessionaire participating in a
certified farmers' market or City-hosted community yard sale during the operating hours of the
certified farmers' market or City-hosted community yard sale unless vendor has been issued a
Vending Permit that authorizes them to vend as part of the certified farmers' market or City-hosted
community yard sale.
K. Within 100 feet of a City-permitted special event including, but not limited to, parades,
concerts, and street fairs, unless vendor has received a permit to vend as part of the event. For
moving events, vending shall be prohibited within 100 feet of any portion of the approved event
route. For stationary events, vending shall be prohibited within 100 feet of the parcel and/or site
boundary for the location of the event.
L. Within 300 feet of the property line of any public or private school grounds between 7:00 a.m.
and 6:00 p.m. on school days, and while the same is in use, including for afterschool childcare,
enrichment classes and sports.
M. Upon or within any roadway, median strip, or dividing section.
N. Any public sidewalk location when the straight path would not allow for 48 inches, or as the
law updates, of clear width walking space of any sidewalk to comply with the Americans with
Disabilities Act (ADA) regulations and with the accessibility requirements set forth in the California
Building Code.
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O. Any public sidewalk where there is a 180 degree turn path for sidewalk ramps and corner
curbs when the location would not allow for 42 inches approaching the turn, 48 inches at the turn,
and 42 inches leaving the turn, or as the law updates, of clear width walking space of any sidewalk
to comply with ADA regulations.
P. Stationary sidewalk vendors shall not vend within 150 100 feet of another stationary sidewalk
vendor.
Q. Sidewalk vendors are prohibited from entering or encroaching onto private property while
engaging in sidewalk vending activities.
R. No sidewalk vendor shall operate within 100 feet of any structure that is abandoned, vacant,
declared hazardous, or posted with a notice of violation or subject to a building, fire, or safety-
related permit restricting occupancy or access.
§ 2755 VENDING IN CITY PARKS
Sidewalk vendors vending in parks must comply with the following additional requirements:
A. No stationary sidewalk vendor may operate in a City-owned or City-operated park if the
operator of the park has signed an agreement for concessions that exclusively permits the sale of
food or merchandise by the concessionaire.
B. Sidewalk vendors shall stop vending upon the designated closing time of the park.
C. Vending is permitted between 8:00 am and sunset in parks where there is no designated
closing time.
§ 2756 ENFORCEMENT AND PENALTIES
A. It shall be the duty of the Director of Community Development to enforce each and all of the
provisions of this Chapter. The Director may delegate this authority to the Chief Code Enforcement
Official. Every member of the Code Enforcement Division of the Community Development
Department is directed to assist the Director and Official in the enforcement of this Chapter.
B. Unless otherwise provided, any violation of any of the provisions of this Chapter by a sidewalk
vendor who has a valid sidewalk vending permit from the City shall be punishable by an administrative
fine according to the following provisions:
1. An administrative fine of $100 for a first violation.
2. An A second violation that occurs within one year of the first violation shall be punishable
by an administrative fine of $200 for a second violation within one year of the first violation.
3. A third violation and each subsequent violation that occurs within one year of the first and
second violations shall be punishable by Aan administrative fine of $500 for each additional
violation within one year of the first violation..
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4. Possible revocation a sidewalk vending permit for a fourth or subsequent violation of this
Chapter within a twenty-four-month period as set forth in Section 2753.
C. Unless otherwise provided, a person engaged in sidewalk vending without a valid city sidewalk
Vending Permit shall be issued an administrative fine according to the following provisions:
1. An administrative fine of $250 for a first violation.
2. A second violation that occurs within one year of the first violation shall be punishable by
an aAn administrative fine of $500 for a second violation within one year of the first violation.
3. A third violation and each subsequent violation that occurs within one year of the first and
second violations shall be punishable by An an administrative fine of up to $1000 for each
additional violation within one year of the first violation.
D. Failure to pay an administrative fine shall not be punishable as an infraction or misdemeanor.
E. Additional fines, fees, assessments, or any other financial conditions beyond those authorized in
this Section shall not be assessed.
F. When assessing an administrative fine pursuant to this Section, the City shall take into
consideration the person's ability to pay the fine. The City shall provide the person with notice of his
or her right to request an ability-to-pay determination and shall make available instructions or other
materials for requesting an ability-to-pay determination at adjudication or while the judgment remains
unpaid, including when a case is delinquent or has been referred to a comprehensive collection
program.
G. If the person meets the criteria described in subdivision (a) or (b) of Section 68632 of the
Government Code, the City shall accept, in full satisfaction, twenty percent (20%) of the administrative
fine, or may offer the following alternatives:
1. Community service in lieu of paying the total administrative fine.
2. Waiver of the administrative fine.
3. An alternative disposition.
SECTION THREE.
1. Publication: Within fifteen (15) days after its adoption, this Ordinance shall be published once
in a newspaper of general circulation in the City of Ukiah. In lieu of publishing the full text of the
Ordinance, the City may publish a summary of the Ordinance once 5 days prior to its adoption and
again within fifteen (15) days after its adoption.
2. Effective Date: The ordinance shall become effective thirty (30) days after its adoption.
3. Severability: If any section, subsection, subdivision, paragraph, sentence, clause or phrase of
this Ordinance, or its application to any person or circumstance, is for any reason held to be invalid
or unenforceable, such invalidity or unenforceability shall not affect the validity or enforceability of the
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remaining sections, subsections, subdivisions, paragraphs, sentences, clauses or phrases of this
Ordinance, or its application to any other person or circumstance. The City Council of the City of
Ukiah hereby declares that it would have adopted each section, subsection, subdivision, paragraph,
sentence, clause or phrase hereof, irrespective of the fact that any one or more other sections,
subsections, subdivisions, paragraphs, sentences, clauses or phrases hereof be declared invalid or
unenforceable.
Introduced by title only on , 20252026, by the following roll call vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Adopted on , 20252026, by the following roll call vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Douglas F. CraneSusan Sher, Mayor
ATTEST:
Kristine Lawler, CMC/City Clerk
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ORDINANCE NO.X
ORDINANCE OF THE CITY COUNCIL OF THE CITY OF UKIAH ADDING A NEW CHAPTER 9 TO
DIVISION 2 OF THE CITY CODE TO REGULATE SIDEWALK VENDING ON PUBLIC PROPERTY
AND IN THE PUBLIC RIGHT OF WAY.
The City Council of the City of Ukiah hereby ordains as follows:
SECTION ONE. FINDINGS
1. Unregulated sidewalk vending has the potential to create obstructions in the public right-of-
way, endanger pedestrians, and impede access for emergency services, necessitating additional
municipal oversight and enforcement.
2. Sidewalk vending involving food sales can introduce health and sanitation risks if not properly
regulated. Requiring appropriate health permits and on-site trash disposal ensures the cleanliness
and safety of public spaces.
3. Maintaining minimum clear path widths on sidewalks is essential for compliance with the
Americans with Disabilities Act (ADA) and ensures that all individuals, including those with mobility
challenges, have safe access to public walkways.
4. Restricting sidewalk vending in residential zones and near sensitive uses such as schools and
emergency infrastructure protects the character and function of these areas.
5. The Ordinance preserves fair and equitable access to public space, ensuring that vending
activities do not conflict with permitted events, farmers markets, or parades.
6. The City of Ukiah recognizes vending as a legitimate source of economic mobility. This
Ordinance aims to reduce unnecessary barriers for small vendors, support low cost business entry,
and create pathways for individuals to earn income in a regulated, orderly environment.
SECTION TWO.
Chapter 9 is hereby added to Division 2 of the Ukiah City Code and shall read as follows:
CHAPTER 9 SIDEWALK VENDING
§ 2750 PURPOSE AND INTENT
The purpose of this Chapter is to set forth specific regulations to govern the vending of various goods
from locations which are not permanent and that are temporarily located in the public right of way. In
addition, this Chapter is intended to protect against unsafe conditions and health, safety, or welfare
concerns of the community that result from the operation of sidewalk vendors on public sidewalks or
a pedestrian path, consistent with the provisions of Government Code §§ 51036—51039. The
requirements set forth in this Chapter are intended to protect the public's health, safety, and welfare
by ensuring that vendors on public property provide safe and sanitary conditions for consumers and
the general public, are adequately insured, and are properly licensed or permitted with the City and
licensed with other agencies. If properly regulated, sidewalk vending can foster vibrant public spaces,
promote a diverse and inclusive local economy, and create economic opportunities.
ATTACHMENT 2
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Nothing in the Chapter shall be construed to limit the City's ability to enforce, or remedies for
enforcing, laws of general applicability or other provisions of this Code against sidewalk vendors, or
to take any other enforcement actions against sidewalk vendors that are not prohibited by state or
federal law, or which are allowed by this Code.
The provisions of this Chapter are not intended to apply to the permitting process and regulations
for food vendors permitted at special events in the City.
§ 2751 DEFINITIONS
A. Any words or phrases not defined within this Chapter shall be defined as set forth in current
dictionaries. If no dictionary defines a particular term, the City Community Development Director shall
have the authority to define the term or equate it to a defined term that is similar in nature.
B. For purposes of this Chapter, the words and phrases set out herein shall have the following
meanings:
CART means any pushcart, stand, display, pedal-driven cart, wagon, showcase, rack, or other non-
motorized conveyance, and includes a stationary cart or a roaming cart.
MENDOCINO COUNTY HEALTH PERMIT means any and all licenses, permits, certifications, and
courses required and issued by the Mendocino County Environmental Health Services Division to
vend food within the city in accordance with this Chapter.
PEDESTRIAN means any person who is afoot or who is using a means of conveyance propelled by
human power other than a bicycle.
ROAMING SIDEWALK VENDOR has the same meaning as set forth in Government Code section
51036(b) and as may be amended from time to time, and includes a sidewalk vendor who moves
from place to place and stops only to complete a transaction.
SIDEWALK means any paved surface in the public right-of-way provided for the use of pedestrians
and includes pedestrian paths.
SIDEWALK VENDING means the sale of food or merchandise from a pushcart, stand, display, pedal-
driven cart, wagon, showcase, rack, or other non-motorized conveyance, or from one's person, upon
a public sidewalk or other pedestrian path.
SIDEWALK VENDOR has the same meaning as set forth in Government Code section 51036(a) and
as may be amended from time to time, and includes a person who sells food or merchandise from a
pushcart, stand, display, pedal-driven cart, wagon, showcase, rack, or other non-motorized
conveyance, or from one's person, upon a public sidewalk or other pedestrian path.
STATIONARY SIDEWALK VENDOR has the same meaning as set forth in Government Code section
51036(c) and as may be amended from time to time, and includes a sidewalk vendor who vends from
a fixed location.
VEND OR VENDING means the sale of any goods, wares, merchandise, prepared, pre-packaged;
or unprepared, unpackaged food or food stuff of any kind.
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VENDING PERMIT means a permit issued by the Business Services Division of the City of Ukiah
Community Development Department to undertake sidewalk vending within the city in accordance
with this Chapter.
§ 2752 LICENSING AND PERMITS
All sidewalk vendors are required to obtain:
A. A Business License pursuant to Division 2, Chapter 1 of this Code.
B. A Vending Permit issued pursuant to this Chapter. Sidewalk vendors must comply with the terms
and conditions set forth in the Vending Permit.
C. A Seller’s Permit issued by the California Department of Tax and Fee Administration and any
additional licenses from state or local agencies to the extent required by law.
D. A Mendocino County health permit for food-related vending, if applicable.
§ 2753 OPERATIONAL REQUIREMENTS
A. Each cart used by a sidewalk vendor must display a valid Business License, Vending Permit,
Seller’s Permit, and, if applicable, a Mendocino County Health Permit.
B. No stationary sidewalk vendor may operate in any residential zone.
C. In order to prevent obstructions of the public right-of-way, the total display area footprint of the
cart, including the cart itself and any accompanying display, signage, or related items, shall not
exceed a length of 72 inches, a width of 54 inches, or a height, including roof, awning, or canopy, of
78 inches. The area of any roof, awning, or canopy must not exceed the area footprint of the cart.
Any cords or hoses authorized for use in the conditions to the Vending Permit must not project
beyond the area footprint of the cart unless otherwise authorized in the conditions to the Vending
Permit.
D. In order to comply with the Americans with Disabilities Act (ADA) regulations and with the
accessibility requirements set forth in the California Building Code, the total display area footprint of
the cart must allow for 48 inches, or as the law updates, of clear width walking space of any
sidewalk where the cart is located.
E. Sidewalk vendors may not set up tables, chairs, or other structures that obstruct the public
right-of-way, unless otherwise authorized by the City in the conditions to the Vending Permit.
F. Sidewalk vendors may not access a City power source without authorization from the City in
the conditions to the Vending Permit, nor a private power source without authorization from such
private property owner or agent.
G. In order to preserve sanitary conditions in all public rights-of-way, all sidewalk vendors shall
provide a trash receptacle for customers and must ensure proper disposal of customer and vendor
trash. The trash receptacle must be large enough to accommodate customer trash without resort to
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existing trash receptacles located on any block for use by the general public. A sidewalk vendor
may not dispose of customer trash in existing trash receptacles on sidewalks. Food Vendors must
ensure organic waste is collected and diverted accordingly
H. In order to preserve sanitary conditions in all public rights-of-way, all sidewalk vendors shall
maintain a clean and trash-free area, including a sanitized and neat appearing cart, within a ten-foot
radius around the vendor's cart during hours of operation and shall ensure that such area is clean
and trash-free before relocating or closing.
I. In order to prevent damage to public property and prevent obstructions of the public right-of-
way, no cart may be chained or fastened to any pole, sign, tree, or other object in the public right-of-
way.
J. In order to preserve the safety of the public, and prevent misuse of carts, no cart may be left
unattended at any time.
K. In order to preserve the safety of the public, to prevent misuse of carts, and to prevent
obstructions of the public right-of-way, no cart may be stored, parked, or left overnight on any public
street or right-of-way, or in any public park or other public property.
L. In order to preserve the safety of vehicular travelers, no sidewalk vendor may solicit business
from or conduct business with persons in motor vehicles.
M. In order to preserve the safety of vehicular travelers and pedestrians, and to preserve public
peace and welfare, no cart may be outfitted with any equipment, signage, or mechanism that
endangers or detracts from the health, safety, or welfare of the public by causing an excessive
distraction to motorists or interfering with nearby residences, business, or pedestrians including, but
not limited to, sound amplification, flashing lights, smoke, steam, bubbles, gas-powered generators,
or excessive fumes.
N. In order to preserve the safety of vehicular travelers and pedestrians, any cart operated before
sunrise or after sunset, or in location with insufficient lighting, shall be equipped with sufficient
lighting or reflectors to alert pedestrians and vehicular travelers to the presence of the cart.
O. In order to prevent obstructions of the public right-of-way, all signage related to the vending
operation shall be affixed to the cart.
P. In order to prevent obstructions of the public right-of-way, all merchandise sold by a sidewalk
vendor must be stored within that vendor’s cart or attached receptacle or other receptacle approved
by the City.
Q. In order to preserve sanitary conditions in all public rights-of-way, all sidewalk vendors shall
immediately clean up any food, grease, or other fluid or item related to their sidewalk vending
activities that are spilled or discharged. Disposal of trash, food, grease, or other materials to any
storm drain, creek, or waterway is prohibited. Vendors shall not dump, drain, or discard any fouled,
spoiled, or unused product, which includes draining ice coolers, drink containers, and/or
miscellaneous containers on the ground.
R. In order to preserve sanitary conditions in all public rights-of-way, all sidewalk vendors shall
comply with all applicable state, county, and city health and safety regulations and permitting and
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licensing requirements. In particular, if food is prepared and/or sold, sidewalk vendors must comply
with the California Retail Food Code set forth at Part 7 of Division 104 of the California Health and
Safety Code (commencing at Section 113700).
S. In order to preserve the safety of the public, all sidewalk vendors shall not use an open flame
on or within any cart. Any sidewalk vendor using cooking equipment shall have a fire extinguisher.
Propane, natural gas, or butane cylinder tanks must be 20-gallon tanks or less, stored in an upright
position during use and positioned in such a way to prevent falling, tipping, and tampering, be
properly ventilated, and must contain a shut-off valve and a pressure regulator, having a hose of a
type approved for use by the manufacturer with the equipment.
§ 2753 VENDING PERMITS
A. To apply for or renew a Vending Permit, the sidewalk vendor applicant must file an
application with the Business Services Division of the Community Development Department,
accompanied by an application or renewal fee in an amount established by resolution of the City
Council. The application or renewal shall be in a form prescribed by the Director of the Community
Development Department and shall contain the following:
1. Valid identification, such as a State of California driver's license or identification
number, an individual taxpayer identification number, or a municipal identification number, or
any other government-issued identification card.
2. The name, address, e-mail address, and telephone number of the sidewalk vendor.
3. Proposed hours and days of operation.
4. Whether the sidewalk vendor intends to operate a stationary vending cart or a
roaming vending cart.
5. Proposed location of operation.
a. An application for placement of a stationary vending cart in a commercial or
industrial area of the city must contain the proposed location, marked by major cross
streets, and a photo or sketch of such location.
b. An application for a roaming vending cart in a residential area of the city
must contain a sketch or description of the route the sidewalk vendor will travel.
c. If a cart will be used, a description of the cart including dimensions.
6. The type of merchandise or food offered for sale or exchange.
7. Proof of a valid Business License issued pursuant to this Code.
8. A valid California Department of Tax and Fee Administration Seller’s Permit and any
additional licenses from state or local agencies to the extent required by law.
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9. Proof of a policy or policies of comprehensive general liability insurance, in an
amount as approved by the City, against any injury, death, loss, or damage as a result of
wrongful or negligent acts or omissions by the permittee, with an endorsement naming the
City as an additional insured.
10. A Mendocino County health permit for food-related vending, if applicable.
11. A certificate of completion of a food handler course, if applicable.
12. A declaration that the information provided to the city is true and correct.
13. Any other information as may be required by the Administrator.
B. Vending Permits will expire one year after the date of issuance and will be subject to
renewal.
C. A Vending Permit shall only permit the operation of one vending cart or other type of
conveyance at any one time.
D. Vending Permits are not transferable.
E. In accordance with Government Code § 51038, the Vending Permit application and any
personally identifiable information included in the application, as defined in Section 51038, will be
confidential and will not be disclosed or made available for review and shall be exempt from
disclosure under the California Public Records Act. In addition, the Vending Permit application shall
not require disclosure of any categories of information prohibited by Government Code §
51038(c)(1)(D) or as may be amended.
F. The Director of Community Development may require inspection of the cart or other
conveyance as a condition of Permit issuance.
G. If there is any prior history of violations under this chapter, the Director of Community
Development may review any such violations in its review of renewal requests and consider those
violations when imposing conditions on a renewal Permit.
H. The Director of Community Development or their designee may revoke a Vending Permit for
a fourth or subsequent violation of this Chapter within a twenty-four-month period.
I. A person whose Vending Permit is revoked pursuant to this Chapter may not renew their
Vending Permit for one year.
J. Persons who are denied Vending Permits or whose Vending Permits have been revoked
pursuant to this Chapter may appeal by filing a written notice of appeal with the City’s Hearing
Officer. The appeal must be filed with the Chief Code Enforcement Official within ten work days
after receipt of the notice of denial or revocation. The appeal hearing shall be conducted pursuant
to the appeal hearing procedure set forth in Section 3456 of this Code for appeals to the Hearing
Officer. The Hearing Officer shall hear and determine the final appeal and the decision of the
Hearing Officer shall be final.
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§ 2754 LOCATION LIMITATIONS
In order to ensure access to public rights-of-way by pedestrians and emergency personnel, and avoid
interference with vehicular traffic, certified farmers' markets, swap meets, and City-permitted special
events, sidewalk vendors shall not operate in the following areas of the public right-of-way:
A. Any area other than a public sidewalk or pedestrian path.
B. Within 15 feet of a fire hydrant, fire call box, or other emergency facility.
C. Within five feet of an entrance to or emergency exit of any building or business during the
hours that the building or business is open to the public.
D. Within ten feet of the outer edge of a driveway or driveway apron.
E. Within ten feet of a transit stop.
F. Adjacent to any marked loading zone or bus zone.
G. Within five feet of a curb return.
H. Any location that would impede entering or exiting a parked vehicle.
I. Any location or pathway that impedes the flow of pedestrian traffic by reducing the clear space
to less than four feet or impedes access to or the use of abutting property, including, but not limited
to, residences and places of business.
J. Within 100 feet in any direction of the nearest vendor or concessionaire participating in a
certified farmers' market or City-hosted community yard sale during the operating hours of the
certified farmers' market or City-hosted community yard sale unless vendor has been issued a
Vending Permit that authorizes them to vend as part of the certified farmers' market or City-hosted
community yard sale.
K. Within 100 feet of a City-permitted special event including, but not limited to, parades,
concerts, and street fairs, unless vendor has received a permit to vend as part of the event. For
moving events, vending shall be prohibited within 100 feet of any portion of the approved event
route. For stationary events, vending shall be prohibited within 100 feet of the parcel and/or site
boundary for the location of the event.
L. Within 300 feet of the property line of any public or private school grounds between 7:00 a.m.
and 6:00 p.m. on school days, and while the same is in use, including for afterschool childcare,
enrichment classes and sports.
M. Upon or within any roadway, median strip, or dividing section.
N. Any public sidewalk location when the straight path would not allow for 48 inches, or as the
law updates, of clear width walking space of any sidewalk to comply with the Americans with
Disabilities Act (ADA) regulations and with the accessibility requirements set forth in the California
Building Code.
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O. Any public sidewalk where there is a 180 degree turn path for sidewalk ramps and corner
curbs when the location would not allow for 42 inches approaching the turn, 48 inches at the turn,
and 42 inches leaving the turn, or as the law updates, of clear width walking space of any sidewalk
to comply with ADA regulations.
P. Stationary sidewalk vendors shall not vend within 100 feet of another stationary sidewalk
vendor.
Q. Sidewalk vendors are prohibited from entering or encroaching onto private property while
engaging in sidewalk vending activities.
R. No sidewalk vendor shall operate within 100 feet of any structure that is abandoned, vacant,
declared hazardous, or posted with a notice of violation or subject to a building, fire, or safety-
related permit restricting occupancy or access.
§ 2755 VENDING IN CITY PARKS
Sidewalk vendors vending in parks must comply with the following additional requirements:
A. No stationary sidewalk vendor may operate in a City-owned or City-operated park if the
operator of the park has signed an agreement for concessions that exclusively permits the sale of
food or merchandise by the concessionaire.
B. Sidewalk vendors shall stop vending upon the designated closing time of the park.
C. Vending is permitted between 8:00 am and sunset in parks where there is no designated
closing time.
§ 2756 ENFORCEMENT AND PENALTIES
A. It shall be the duty of the Director of Community Development to enforce each and all of the
provisions of this Chapter. The Director may delegate this authority to the Chief Code Enforcement
Official. Every member of the Code Enforcement Division of the Community Development
Department is directed to assist the Director and Official in the enforcement of this Chapter.
B. Unless otherwise provided, any violation of any of the provisions of this Chapter by a sidewalk
vendor who has a valid sidewalk vending permit from the City shall be punishable by an administrative
fine according to the following provisions:
1. An administrative fine of $100 for a first violation.
2. A second violation that occurs within one year of the first violation shall be punishable by
an administrative fine of $200.
3. A third violation and each subsequent violation that occurs within one year of the first and
second violations shall be punishable by an administrative fine of $500..
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4. Possible revocation a sidewalk vending permit for a fourth or subsequent violation of this
Chapter within a twenty-four-month period as set forth in Section 2753.
C. Unless otherwise provided, a person engaged in sidewalk vending without a valid city sidewalk
Vending Permit shall be issued an administrative fine according to the following provisions:
1. An administrative fine of $250 for a first violation.
2. A second violation that occurs within one year of the first violation shall be punishable by
an administrative fine of $500.
3. A third violation and each subsequent violation that occurs within one year of the first and
second violations shall be punishable by an administrative fine of up to $.
D. Failure to pay an administrative fine shall not be punishable as an infraction or misdemeanor.
E. Additional fines, fees, assessments, or any other financial conditions beyond those authorized in
this Section shall not be assessed.
F. When assessing an administrative fine pursuant to this Section, the City shall take into
consideration the person's ability to pay the fine. The City shall provide the person with notice of his
or her right to request an ability-to-pay determination and shall make available instructions or other
materials for requesting an ability-to-pay determination at adjudication or while the judgment remains
unpaid, including when a case is delinquent or has been referred to a comprehensive collection
program.
G. If the person meets the criteria described in subdivision (a) or (b) of Section 68632 of the
Government Code, the City shall accept, in full satisfaction, twenty percent (20%) of the administrative
fine, or may offer the following alternatives:
1. Community service in lieu of paying the total administrative fine.
2. Waiver of the administrative fine.
3. An alternative disposition.
SECTION THREE.
1. Publication: Within fifteen (15) days after its adoption, this Ordinance shall be published once
in a newspaper of general circulation in the City of Ukiah. In lieu of publishing the full text of the
Ordinance, the City may publish a summary of the Ordinance once 5 days prior to its adoption and
again within fifteen (15) days after its adoption.
2. Effective Date: The ordinance shall become effective thirty (30) days after its adoption.
3. Severability: If any section, subsection, subdivision, paragraph, sentence, clause or phrase of
this Ordinance, or its application to any person or circumstance, is for any reason held to be invalid
or unenforceable, such invalidity or unenforceability shall not affect the validity or enforceability of the
remaining sections, subsections, subdivisions, paragraphs, sentences, clauses or phrases of this
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Ordinance, or its application to any other person or circumstance. The City Council of the City of
Ukiah hereby declares that it would have adopted each section, subsection, subdivision, paragraph,
sentence, clause or phrase hereof, irrespective of the fact that any one or more other sections,
subsections, subdivisions, paragraphs, sentences, clauses or phrases hereof be declared invalid or
unenforceable.
Introduced by title only on , 2026, by the following roll call vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Adopted on , 2026, by the following roll call vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Susan Sher, Mayor
ATTEST:
Kristine Lawler, CMC/City Clerk
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What type of food operation
do you have?
Nonmotorized and Unenclosed
Prepackaged food items
What do you plan to prepare and sell?
Open food with limited food preparation Open food preparation
What do you plan to prepare and sell?
Prepackaged food items
Enclosed and Motorized or towed by motorized vehicle
Low risk
CMFO/Cart**
Low risk
MFF/Vehicle
Medium risk
CMFO/Cart **
Medium risk
MFF/Vehicle
High risk
MFF/Vehicle
High risk
CMFO/Cart **
NOT cooking
raw meat
Cooking
raw meat
Limited food
preparation
Prepackaged
non PHF
Permit may
not be
required*
Prepackaged
PHF
***Full food preparation includes:
Slicing and chopping of PHF
Thawing
Cooling of cooked PHFGrinding raw ingredients or PHF
Washing of foods
Cooking PHF for later use
Handling of any dairy or dairy products
*Contact us to discuss your requirements
I want to start a food vending operation,
what permit do I need?
**If a CMFO suits your needs, check out our CMFO Risk Flyer.
Full food
preparation***
For any questions, please contact Environmental Health Services at (800) 442-2283.
Plan check may be required for low risk operations.
Plan check is required for all medium and high risk operations.
Limited food preparation includes cutting fruit, steaming hot dogs, preparing coffee, shaved ice, etc. For a full
definition for Limited Food Preparation, please see CalCode Ch. 2 113818
PHF: Potentially Hazardous Foods
CMFO: Compact Mobile Food Operation that conducts
limited food preparation
Motorized: Fully enclosed vehicles or fully enclosed trailers
towed by a vehicle
NON PHF: Nonpotentially Hazardous Foods
Enclosed: The operator works inside of a truck or trailer
Unenclosed: The operator is not inside the operation
Permit Types Permit Types
ATTACHMENT 3
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Protect your health. Eat safe food!
No handwashing on-site
Poor hygiene
No refrigeration to keep food cold
Food cross-contamination
Vermin and insects
Lack of food safety training
Food from unknown sources
No restrooms
Food exposed and unprotected
No decal or Health Permit
Support your local permitted restaurants and mobile food vendors!
Here is what to look for:
Health Permit:Health Permit Decal:
Decal #
Year Issued
Month Issued
Learn More
Report unsafe food vendors
Unsafe food can affect a person or an entire community, making them
sick, possibly resulting in loss of work, hospitalization, or death.
Street vendors are an important part of our community, but eating food from
an unpermitted vendor can put you and your family’s health at risk.
S A N T A C R U Z C O U N T Y
U n p e r m i t t e d V e n d o r A d v i s o r y
Know how to spot unsafe, unpermitted food vendors.
Shows valid
dates
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Agenda Item No: 12.b.
MEETING DATE/TIME: 3/4/2026
ITEM NO: 2025-1287
AGENDA SUMMARY REPORT
SUBJECT: Consideration of Adoption of a Resolution Revising the Electric Rate Schedules for All Self-
Generation Customers and Approval of the Utility's Avoided Cost Methodology.
DEPARTMENT: Electric Utility PREPARED BY: Diana Ramos, Electric Rate and Resource Analyst
PRESENTER: Cindy Sauers, Electric Utility Director and Diana
Ramos, Electric Rate & Resource Analyst
ATTACHMENTS:
1. Resolution 2002-07_D-PM Electric PV Rate
2. 2003-36 Resolution with Attachments
3. NEM1 Revision 03-2026
4. Updated G1 Rider for Self Generation 03-2026 Redline
5. Updated G1 Rider for Self Generation 03-2026 Clean Copy
6. City of Ukiah Electric Utility Energy Avoided Cost Methodology
7. Resolution Adopting NEM Revised G1 Rider and ACM
8. Presentation Given
Summary: In accordance with Ukiah City Code Division 4, Chapter 6 Sections 3950 through 3957, the City
Council will hold a public hearing on March 4, 2026, to receive the City Manager's Report and consider the
adoption, by resolution, of the proposed revised Electric Rate Riders for self-generation customers and the
Utility's avoided cost methodology. Legal notices were published in accordance with City Code section 3953.
The Agenda Summary Report and the City Manager's Report are to be considered the same report and have
been amended hereto.
This item updates how the City credits customers who generate their own electricity, such as through rooftop
solar systems. In the past, some customers were credited at the full retail rate for any excess energy they sent
back to the City’s electric system. Retail rates include not only the cost of electricity itself, but also the cost of
maintaining power lines, infrastructure, and customer service. The proposed change ensures that excess
energy is credited at the City’s avoided cost — meaning the actual cost the Utility saves by not having to
purchase that energy elsewhere. This adjustment aligns compensation with actual system savings, helps
prevent cost shifts to customers without solar, and supports the long-term financial stability of the City’s
electric utility.
Background: The billing rules for solar customers differ between early adopters and those who installed their
systems following the 5% rooftop solar cap that was met. These two structures are Net Energy Metering
(NEM) and the G-1 Rate Rider. They will be addressed separately to clearly outline their respective impacts.
Net Energy Metering
In 1996, Public Utilities Code Section 2827 (CPUC 2827) was enacted through Senate Bill 656 establishing
California's original Net Energy Metering (NEM) program. The program limited NEM participation to five
percent of a utility's aggregate customer peak demand to encourage early adoption of customer-sited
renewable generation while protecting non-participating customers from unintended cost shifts. The program
allowed customers with solar to offset consumption over a 12-month period, rather than settling monthly. This
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provided customers with on-site generation the benefit of balancing seasonal variations in usage and
production. Subsequent rulemaking incrementally revised the program design to address growing cost shifts
and grid impacts associated with increasing solar adoption.
On September 5, 2001, Council approved Resolution 2002-07, adopting the D-PM Electric Rate and
Interconnection Agreement (IA) (Attachment 1) for residential photovoltaic interconnection. The D-PM rate
aligned with CPUC 2827 to ensure customers received the full benefit of their generation over a 12-month
period and established the surplus energy rate (what is generated beyond what is used onsite) as the Utility's
avoided cost. On May 7, 2003, Council adopted Resolution 2003-36 (Attachment 2) revising the original D-PM
rate to set the value for surplus energy at the retail rate as well as adding commercial and industrial NEM
rates.
CPUC 2827 provided a framework for the City's Electric Utility to ensure solar customers were encouraged to
adopt new systems. However, since the City owns and operates its own Electric Utility, it is not subject to
CPUC ratemaking jurisdiction. The City Council is responsible for establishing electric rates in accordance
with state law. The original Code Section 2827 expressly recognizes this distinction and assigns publicly
owned utilities the authority to determine compensation for net surplus energy:
5 (A) The ratemaking authority shall establish a net surplus electricity compensation valuation to compensate the
net surplus customer-generator for the value of net surplus electricity generated by the net surplus customer-
generator. The commission shall establish the valuation in a ratemaking proceeding. The ratemaking authority for
a local publicly owned electric utility shall establish the valuation in a public proceeding. The net surplus electricity
compensation valuation shall be established so as to provide the net surplus customer-generator just and
reasonable compensation for the value of net surplus electricity, while leaving other ratepayers unaffected. The
ratemaking authority shall determine whether the compensation will include, where appropriate justification
exists, either or both of the following components:
(i) The value of the electricity itself.
(ii) The value of the renewable attributes of the electricity.
(B) In establishing the rate pursuant to subparagraph (A), the ratemaking authority shall ensure that the rate does
not result in a shifting of costs between eligible customer-generators and other bundled service customers."
CPUC 2827 clearly states that there is not to be a shifting of costs between solar customers and non-solar
customers. The revision of the D-PM rate in 2003 created a significant subsidy, providing solar customers
with a full retail payback on all energy, resulting in non-solar customers picking up the tab for solar customer's
distribution costs.
G-1 Rider for Self Generation
The City of Ukiah met the 5% cap on rooftop solar, 1.75MW, in the summer of 2021. On June 1, 2022, the
Council adopted Resolution 2022-36 establishing the G1 Electric Rate Rider for all self-generation customers
who installed renewable energy systems after the 5% Net Energy Metering cap was reached. The following
components were included in the adopted G1 rate:
• Customers will receive an instantaneous offset of their energy use during times of self-generation.
• Customers will be billed for energy used in excess of their self-generation or during periods of no
generation based on their applicable rate schedule.
• Customers will be credited for any excess energy sent to the City's grid when generation exceeds
usage at a value based on the Utility's avoided cost.
• Customers will be charged a demand charge, calculated on their monthly maximum demand or energy
delivered or received.
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The demand charge was intended to recover the Utility’s cost of maintaining infrastructure necessary to serve
the customers. Because the billing system was unable to accurately bill for the demand charge, customers
were told that they would have the benefit of a true up until the G-1 rate could be fully implemented.
Discussion: NEM
While the City's NEM program historically compensated surplus generation at the full retail rate, that approach
was developed during the early stages of solar adoption and was intended as a temporary incentive.
Continuing to compensate surplus energy at full retail exceeds the utility’s avoided cost of energy and results
in non-participating customers subsidizing generation they do not receive. This misalignment creates an
inequitable cost shift and raises concerns under Proposition 26, which requires that charges imposed by a
local government reflect the cost of service provided and not function as a subsidy. Modifying the NEM rate to
compensate surplus energy at the avoided cost ensures compliance with state law, aligns compensation with
the actual value provided to the system, and protects non-solar customers from bearing costs unrelated to
their electric service. Staff is recommending replacing the D-PM for residential customers, SC-P for small
commercial customers, C-D-PM for large commercial customers, and the IL-P rate for industrial customers
with the NEM Rider (Attachment 3). The only change to the existing methodology is the surplus generation
compensation.
G-1 Self Generation Rider
Following adoption of the G-1 rate, Staff identified limitations within the CIS system and metering functionality
which were not anticipated based on the Utility’s upfront work with Milsoft and the metering supplier. These
limitations prevent accurate billing of the demand component. In addition, analysis of subsequently available
meter data demonstrated that the demand component would result in disproportionate impacts on solar
customers, an issue that could not be fully identified prior to having sufficient usage data. This prompted the
Utility to reassess the rate to ensure fairness and accuracy.
To address these issues and ensure accurate, transparent, and supportable billing, Staff has developed a
revised G1 Electric Rate Rider (Attachment 4 redline, Attachment 5 clean copy) that eliminates the demand
charge. With this approach, full cost recovery will eventually be achieved within the existing residential,
commercial, and industrial rate structures, including fixed fees, thereby avoiding reliance on unsupported
billing functions and eliminating unintended cost shifts.
Avoided Cost Calculation
The avoided cost of energy represents the portion of electric service costs that the Utility does not incur when
customer-generated electricity is delivered to the system. These costs primarily include power supply
expenses, such as energy procurement, fuel, and market purchases, as well as certain transmission-related
charges that vary with energy consumption. Avoided costs do not include fixed costs associated with the local
distribution system, customer service, metering, or capacity-driven infrastructure, which must be maintained
regardless of individual customer generation. Accordingly, the Utility’s Avoided Cost Methodology (Attachment
6) reflects only those cost components that are directly reduced by incremental energy production and
excludes costs that remain necessary to provide safe and reliable service to all customers. The avoided cost
will be calculated and published yearly in January.
From a financial perspective, the proposed revisions improve cost-of-service alignment and reduce the
potential for unintended revenue impacts. Compensating surplus generation at avoided cost rather than the
retail rate ensures that payments to self-generation customers reflect only the Utility’s marginal savings for
energy procurement and related transmission costs, and not fixed distribution or infrastructure expenses that
must still be maintained for all customers. Eliminating the demand charge within the G-1 Rider also addresses
billing system limitations while shifting cost recovery to the broader rate structure, where fixed costs can be
recovered more consistently and transparently. Overall, the recommended approach strengthens revenue
stability, promotes equity among ratepayers, and supports the Utility’s long-term fiscal sustainability.
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Staff recommends adopting a Resolution (Attachment 7) adopting the NEM Rider, revising the G-1 Rider and
approving the Utility's avoided cost methodology.
With Council approval of this item, the changes will take effect on July 1, 2026, and the Interconnection
Agreements required for customers installing solar and storage will be updated to reflect these changes.
Recommended Action: Adopt resolution revising all Electric Rate Schedules for Self-Generation Customers,
and approve the Utility's avoided cost methodology.
BUDGET AMENDMENT REQUIRED: N/A
CURRENT BUDGET AMOUNT: N/A
PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: N/A
REVENUE: Yes / No GRANT: Yes / No
PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A
COORDINATED WITH: Sage Sangiacomo, City Manager; Dan Buffalo, Finance Director; Diana Ramos,
Electric Rate and Resource Analyst
STRATEGIC PLAN (SP):SP 2B - Identify and/or develop funding for essential and vital infrastructure for the
long-term.
CLIMATE INITIATIVES (CI): N/A
GENERAL PLAN ELEMENTS (GP): N/A
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Attachment 1
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Attachment 3
City of Ukiah Electric
Net Energy Metering (NEM1) Rider
APPLICABILITY
This Net Energy Metering (NEM) Rider applies to schedules for all residential, commercial and
industrial rate schedules under the City of Ukiah’s Electric Utility (Utility) who have an electrical
generation facility on their premises sized at 1 Megawatt (MW) or less that is fueled by a renewable fuel
source installed prior to July 1, 2021. This NEM schedule is provided as per California Public Utility Code
2827.
NEM1 Billing
Net Energy Metering is defined as measuring the difference between the electricity supplied by the
City of Ukiah’s Electric Utility through the electric grid to the customer and electricity generated by the
customer and fed back into the electric grid over a 12-month period. At the end of each 12-month
period following the date of final interconnection of the generation facility, the customer will be
provided with a true up, netting the annual generation with their usage. This true-up will occur every 12
months thereafter, during the anniversary month of the interconnection.
Ukiah Electric will measure:
a. Energy (kWh) delivered by the Utility.
b. Energy (kWh) generated by the renewable generation facility.
Rate Schedule:
a. The value of energy will be determined by the rate established in the most current,
published, applicable rate schedule, approved by the City Council, based on customer type,
zoning, energy usage, and demand without generation.
Monthly Bill:
a. Customers will receive a monthly bill with net energy consumption, fixed charges, fees, and
taxes. Customer has the option to make payments monthly, periodically or pay the Utility
in full when the true up is provided and a balance is due. Note that there are charges within
the existing billing system that will be reconciled during the annual true up.
Annual True Up
a. In the event that the energy supplied by the Utility during the 12-month period exceeds the
energy generated by the customer during the same period, the customer is a net consumer,
and the Utility shall bill the customer for the net consumption during the 12-month period
based on the customer’s applicable rate schedule.
b. If the energy supplied by the Utility during the 12-month period is less than the energy
generated by the customer during the same period, the customer is a net generator and the
customer will receive no charge for energy. Excess energy will be valued at the Utility’s
avoided cost as approved by the Ukiah City Council. The true up will credit excess energy
and payments received against fixed charges, fees and taxes accrued during the true up
period. The resulting balance or credit will be applied to the customer’s account.
Page 117 of 272
ATTACHMENT 4
City of Ukiah Electric Rates
G1 - Rider for Self-Generation
APPLICABILITY
The Self-Generation G1 Rider applies to renewable generation facilities that are permitted,
interconnected and operational on or after July 1, 2021. Systems installed and operational prior to July
1, 2021 will remain on the Net Energy Metering (NEM) rate at this time.
An interconnected system requires
1. The generating facility be permitted and finaled by the Building Department,
2. An executed Interconnection agreement is on file with Ukiah Electric Utility Department and
3. The interconnection agreement is current.
The G1 Rider provides the rules and rates for customer- owned renewable self-generation facilities.
Prior to July 1, 2021, the self-generation rules and rates were under Net Energy Metering in
accordance with California Public Utility Code 2827. The Utility Code 2827 acknowledged that NEM
provided a subsidy between customers and set a NEM cap at 5% of eligible customers. The 5% cap
has beenwas met in the second quarter of 2021. and tThe NEM rate is closed to new Self-Generation
customers.
G-1 Rider - Billing
1. Ukiah Electric will measure:
a. Energy (kWh) delivered by the Utility,
b. Energy (kWh) received from the Customer and
c. Maximum demand (kW) of energy delivered or received based on the applicable rate
schedule..Demand for customers on a commercial or industrial demand rate.
Note: The customer’s self-generation energy will provide an instantaneous offset of their load during
times of self-generation.
2. Rate Schedules:
a. Energy Delivered by the Utility:
Billed based on the most current, published, applicable rate schedule, approved by the
City Council, based on customer type, zoning, energy usage, and demand without
generation.
b. Maximum Demand:
Demand charges will be based on monthly maximum demand (kW) of energy
delivered or received.
1. Customers on rate schedules without a demand charge, will be
billed as published in the E7 demand rate.
2.1. Customers on rate schedules with a demand charge will be billed
for a maximum demand based on the assigned rate schedule.
Note: Energy Demand (Demand): The maximum amount of energy used over a period of time, measured in kW, either
delivered to or received from the generating facility through the metering point.
Formatted: Indent: Left: 2", No bullets or numbering
Page 118 of 272
ATTACHMENT 4
c. Energy Received from the customer: Energy received will be valued based on Ukiah’s non- firm
avoided energy cost as determined periodicallypublished annually on JulyJanuary 1st every
year by the Electric Utility Director.. An energy credit can be used to offset positive charges
of the utility bill on a monthly basis.
c.
3. The customer will be billed monthly for:
a. Fixed charges related to the customer’s applicable rate schedule.
b. Taxes and minimum charges, as applicable.
c. Energy (kWh) delivered by the Utility,
d. Maximum demand (kW) of energy delivered or received, andPower Cost Surcharge and any other
City Council approved charges.
e. Energy Received from the customer credited at the G1 Rider avoided cost (3c above).
f. Demand charges for customers who meet the requirements of a demand rate.
e. Note: All bills will be due and payable on a monthly basis.
4. Renewable energy credits (RECs) associated with the self-generated energy shall be the property of
the City.
5. A renewable electrical generation facility may be eligible for certification as a renewable energy
resource as defined by the California Energy Commission (CEC). The CEC's most current
Renewable Portfolio Standard Eligibility Guidebook shall be used for providing the technical
definitions of a renewable electrical generation facility. The customer may install the appropriate
REC tracking metering, approved by the California Independent System Operator (Cal-ISO) and be
compensated by the City for the RECs Received from the customer. The customer is responsible
for the initial energy certification and any on-going maintenance costs.
SPECIAL CONDITIONS:
A. Generation Agreement: A fully executed Interconnection Agreement (IA) between the City and the
customer is required for service under this schedule.
B. Fees: Connection/upgrade fees may apply to establish interconnection and service.
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Formatted: Normal, No bullets or numbering
Page 119 of 272
ATTACHMENT 5
City of Ukiah Electric Rates
G1 - Rider for Self-Generation
APPLICABILITY
The Self-Generation G1 Rider applies to renewable generation facilities that are permitted,
interconnected and operational on or after July 1, 2021. Systems installed and operational prior to
July 1, 2021 will remain on the Net Energy Metering (NEM) rate at this time.
An interconnected system requires:
1. The generating facility be permitted and have a final inspection by the Building Department
2. An executed Interconnection agreement is on file with Ukiah Electric Utility Department
3. The interconnection agreement is current.
The G1 Rider provides the rules and rates for customer-owned renewable self-generation facilities.
Prior to July 1, 2021, the self-generation rules and rates were under Net Energy Metering in
accordance with California Public Utility Code 2827. The Utility Code 2827 acknowledged that NEM
provided a subsidy between customers and set a NEM cap at 5% of eligible customers. The 5% cap was
met in the second quarter of 2021. The NEM rate is closed to new Self-Generation customers.
G-1 Rider – Billing
1. Ukiah Electric will measure:
a) Energy (kWh) delivered by the Utility,
b) Energy (kWh) received from the Customer
c) Demand for customers on a commercial or industrial demand rate.
Note: The customer’s self-generation energy will provide an instantaneous offset of their load during times of
self-generation.
2. Rate Schedules:
a) Energy Delivered by the Utility:
Billed based on the most current, published, applicable rate schedule, approved by the City
Council, based on customer type, zoning, energy usage, and demand without generation.
b) Demand:
Customers on rate schedules with a demand charge will be billed for demand based on the
assigned rate schedule.
Page 120 of 272
ATTACHMENT 5
c) Energy Received from the customer:
Energy received will be valued based on Ukiah’s avoided energy cost as published annually on
January 1st every year. Energy credits can be used to offset positive charges of the utility bill on
a monthly basis.
3. The customer will be billed monthly for: a. Fixed charges related to the customer’s applicable rate schedule. b. Taxes and minimum charges, as applicable. c. Energy (kWh) delivered by the Utility, d. Power Cost Surcharge and any other City Council approved charges.
e. Energy Received from the customer credited at the avoided cost (3c above).
f. Demand charges for customers who meet the requirements of a demand rate.
Note: All bills will be due and payable on a monthly basis.
4. Renewable energy credits (RECs) associated with the self-generated energy shall be the property of
the City.
5. A renewable electrical generation facility may be eligible for certification as a renewable energy
resource as defined by the California Energy Commission (CEC). The CEC's most current
Renewable Portfolio Standard Eligibility Guidebook shall be used for providing the technical
definitions of a renewable electrical generation facility. The customer may install the appropriate
REC tracking metering, approved by the California Independent System Operator (Cal-ISO) and be
compensated by the City for the RECs Received from the customer. The customer is responsible
for the initial energy certification and any on-going maintenance costs.
SPECIAL CONDITIONS:
A. Generation Agreement: A fully executed Interconnection Agreement (IA) between the City and the
customer is required for service under this schedule.
B. Fees: Connection/upgrade fees may apply to establish interconnection and service.
Page 121 of 272
Page 1 of 1
Attachment 6
Ukiah Electric Utility Energy Avoided Cost Methodology
Ukiah’s Avoided Cost value will be calculated each year and published by January 1 to be used for
the subsequent calendar year. The CY26 Avoided Cost value is calculated to be $0.0675/kWh.
The Avoided Cost is calculated using the following components:
Table 1
Avoided Cost Calculation for CY 2026
Component Data Source CY 2026 ($/kWh)
Energy (historical)1 CAISO weighted average Day-Ahead Market prices
(NP15)
$0.0240
Transmission2 CAISO published Transmission Wheeling Rates $0.0335
Transmission/Distribution
Losses3
CAISO transmission loss factor and Ukiah’s historical
system averages
$0.0025
REC NCPA Bucket 3 REC price from National Gas
Intelligence (NGI) – Highest value for previous CY
$0.0075
Total $0.0675
1 Historic Energy prices at City of Ukiah delivery point
2 Transmission Access Charges published by CAISO in January
3 Transmission loss uses CAISO’s Transmission loss study for North Coast area; distribution loss is based on
Ukiah’s FY2025 distribution losses
Page 122 of 272
Attachment 7
RESOLUTION NO. 2026-
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH, ADOPTING REVISED ELECTRIC
RATES FOR SELF-GENERATION CUSTOMERS AND APPROVING THE UTILITY’S AVOIDED
COST METHODOLOGY
WHEREAS: The City of Ukiah (“City”) provides electric utility services to residents and businesses in
the City, and Ukiah Electric Utility is the City’s publicly owned electric utility with the City Council
providing local governance and oversight; and
WHEREAS: The California Public Utilities Code determined that the Net Energy Metering (NEM) rules
set forth in 1995 created a subsidy for self-generation customers that was borne by other ratepayers
not participating in self-generation and capped NEM participation at 5% of the utility’s peak load; and
WHEREAS: On May 7, 2003, the Ukiah City Council adopted Resolution 2003-36, revising the D-PM
Rate for residential customers and establishing Net Energy Metering rates for commercial and industrial
customers, setting the value of surplus energy at the retail rate; and
WHEREAS: California Public Utilities Code Section 2827 expressly recognizes that publicly owned
utilities (POUs) are governed by their City Councils and that the value of surplus energy shall not create
the shifting of costs between self-generation customers and non-generation customers; and
WHEREAS: After the City reached its five percent NEM cap, the City Council adopted Resolution 2022-
36 on June 1, 2022, establishing the G1 Electric Rate Rider for self-generation customers installing
renewable energy systems; and
WHEREAS: The adopted G1 rate included a demand charge intended to recover infrastructure costs
necessary to maintain service to self-generation customers; however, staff identified limitations within
the City’s customer information system (CIS) and metering technologies that prevent accurate and
consistent billing of demand-based charges; and
WHEREAS: Analysis of subsequently available meter data demonstrated that the demand component
would result in disproportionate impacts to solar customers; and
WHEREAS: To ensure accurate billing, equitable cost recovery, and consistency with the City’s current
system capabilities, staff has developed revised self-generation rates, NEM Rider and G1 Rider that
sets the value of surplus energy at the Utility’s avoided cost and eliminates the demand charge in the
G-1 Rider; and
WHEREAS: Full cost recovery will eventually be achieved through fixed service fees established in the
standard residential, commercial, and industrial rates; and
WHEREAS: The Utility’s Avoided Cost Methodology will provide customers with a value of energy that
reflects the Utility’s actual savings associated with customer self-generation; and
WHEREAS: In accordance with the Ukiah City Code Division 4, Chapter 6, Sections 3950 through 3957,
the City Council will hold a public hearing on March 4, 2026 to receive the City Manager’s Report and
consider adopting a resolution replacing the D-PM, SC-P, C-D-PM, and the IL-P rates with the NEM Rider
(Exhibit A) and revising the G-1 Rider (Exhibit B) to eliminate the demand charge, and adopting the Utility’s
Avoided Cost Methodology. Legal notices were published successfully in accordance with City Code
section 3953; and
Page 123 of 272
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Ukiah hereby adopts the
NEM Rider and the revised G-1 Rider to be implemented starting July 1, 2026, superseding Resolutions
2003-36 and 2022-36 and adopting the Utility’s Avoided Cost Methodology (Exhibit C), passed and
adopted as shown in Exhibit A, B, and C,
PASSED AND ADOPTED at a regular meeting of the City Council of the City of Ukiah on the 4th day of
March 2026, by the following roll call vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
_____________________________
Susan Sher, Mayor
ATTEST:
_____________________________
Kristine Lawler, City Clerk
Page 124 of 272
EXHIBIT A
City of Ukiah Electric
Net Energy Metering (NEM1) Rider
APPLICABILITY
This Net Energy Metering (NEM) Rider applies to schedules for all residential, commercial and
industrial rate schedules under the City of Ukiah’s Electric Utility (Utility) who have an electrical
generation facility on their premises sized at 1 Megawatt (MW) or less that is fueled by a renewable fuel
source installed prior to July 1, 2021. This NEM schedule is provided as per California Public Utility
Code 2827.
NEM1 Billing
Net Energy Metering is defined as measuring the difference between the electricity supplied by the
City of Ukiah’s Electric Utility through the electric grid to the customer and electricity generated by
the customer and fed back into the electric grid over a 12-month period. At the end of each 12-
month period following the date of final interconnection of the generation facility, the customer will
be provided with a true up, netting the annual generation with their usage. This true-up will occur every
12 months thereafter, during the anniversary month of the interconnection.
Ukiah Electric will measure:
a. Energy (kWh) delivered by the Utility.
b. Energy (kWh) generated by the renewable generation facility.
Rate Schedule:
a. The value of energy will be determined by the rate established in the most current,
published, applicable rate schedule, approved by the City Council, based on customer
type, zoning, energy usage, and demand without generation.
Monthly Bill:
a. Customers will receive a monthly bill with net energy consumption, fixed charges, fees,
and taxes. Customer has the option to make payments monthly, periodically or pay the
Utility in full when the true up is provided and a balance is due. Note that there are
charges within the existing billing system that will be reconciled during the annual true
up.
Annual True Up
a. In the event that the energy supplied by the Utility during the 12-month period exceeds
the energy generated by the customer during the same period, the customer is a net
consumer, and the Utility shall bill the customer for the net consumption during the 12-
month period based on the customer’s applicable rate schedule.
b. If the energy supplied by the Utility during the 12-month period is less than the energy
generated by the customer during the same period, the customer is a net generator and
the customer will receive no charge for energy. Excess energy will be valued at the
Utility’s avoided cost as approved by the Ukiah City Council. The true up will credit excess
energy and payments received against fixed charges, fees and taxes accrued during the
true up period. The resulting balance or credit will be applied to the customer’s account.
Page 125 of 272
Page 126 of 272
EXHIBIT B
City of Ukiah Electric Rates
G1 - Rider for Self-Generation
APPLICABILITY
The Self-Generation G1 Rider applies to renewable generation facilities that are permitted,
interconnected and operational on or after July 1, 2021. Systems installed and operational prior to
July 1, 2021 will remain on the Net Energy Metering (NEM) rate at this time.
An interconnected system requires:
1. The generating facility be permitted and have a final inspection by the Building Department
2. An executed Interconnection agreement is on file with Ukiah Electric Utility Department
3. The interconnection agreement is current.
The G1 Rider provides the rules and rates for customer-owned renewable self-generation facilities.
Prior to July 1, 2021, the self-generation rules and rates were under Net Energy Metering in
accordance with California Public Utility Code 2827. The Utility Code 2827 acknowledged that NEM
provided a subsidy between customers and set a NEM cap at 5% of eligible customers. The 5% cap was
met in the second quarter of 2021. The NEM rate is closed to new Self-Generation customers.
G-1 Rider – Billing
1. Ukiah Electric will measure:
a) Energy (kWh) delivered by the Utility,
b) Energy (kWh) received from the Customer
c) Demand for customers on a commercial or industrial demand rate.
Note: The customer’s self-generation energy will provide an instantaneous offset of their load during times of
self-generation.
2. Rate Schedules:
a) Energy Delivered by the Utility:
Billed based on the most current, published, applicable rate schedule, approved by the City
Council, based on customer type, zoning, energy usage, and demand without generation.
b) Demand:
Customers on rate schedules with a demand charge will be billed for demand based on the
assigned rate schedule.
Page 127 of 272
EXHIBIT B
c) Energy Received from the customer:
Energy received will be valued based on Ukiah’s avoided energy cost as published annually on
January 1st every year. Energy credits can be used to offset positive charges of the utility bill on
a monthly basis.
3. The customer will be billed monthly for: a. Fixed charges related to the customer’s applicable rate schedule. b. Taxes and minimum charges, as applicable. c. Energy (kWh) delivered by the Utility, d. Power Cost Surcharge and any other City Council approved charges.
e. Energy Received from the customer credited at the avoided cost (3c above).
f. Demand charges for customers who meet the requirements of a demand rate.
Note: All bills will be due and payable on a monthly basis.
4. Renewable energy credits (RECs) associated with the self-generated energy shall be the property of
the City.
5. A renewable electrical generation facility may be eligible for certification as a renewable energy
resource as defined by the California Energy Commission (CEC). The CEC's most current
Renewable Portfolio Standard Eligibility Guidebook shall be used for providing the technical
definitions of a renewable electrical generation facility. The customer may install the appropriate
REC tracking metering, approved by the California Independent System Operator (Cal-ISO) and be
compensated by the City for the RECs Received from the customer. The customer is responsible
for the initial energy certification and any on-going maintenance costs.
SPECIAL CONDITIONS:
A. Generation Agreement: A fully executed Interconnection Agreement (IA) between the City and the
customer is required for service under this schedule.
B. Fees: Connection/upgrade fees may apply to establish interconnection and service.
Page 128 of 272
EXHIBIT C
Ukiah Electric Utility Energy Avoided Cost Methodology
Ukiah’s Avoided Cost value will be calculated each year and published by January 1 to be used for the subsequent
calendar year.
The Avoided Cost is calculated using the following components:
Table 1
Avoided Cost Calculation
Component Data Source
Energy (historical)1 CAISO weighted average Day-Ahead Market prices (NP15)
Transmission2 CAISO published Transmission Wheeling Rates
Transmission/Distribution Losses3 CAISO transmission loss factor and Ukiah’s historical system averages
REC NCPA Bucket 3 REC price from National Gas Intelligence (NGI) – Highest
value for previous CY
1 Historic Energy prices at City of Ukiah delivery point
2 Transmission Access Charges published by CAISO in January
3 Transmission loss uses CAISO’s Transmission loss study for North Coast area; distribution loss is based on Ukiah’s
FY2025 distribution losses Page 129 of 272
Electric Utility Department
Customer Self Generation Rate Changes
March 2026
Page 130 of 272
Agenda
•Net Energy Metering
•Post Net Energy Metering (G-1)
•Avoided Costs
Page 131 of 272
Background
•California Public Utility Code Section 2827
•Rules for early adopters created financial subsidy borne by non-solar customers
•Offered until the time that the total rated generated capacity from customer-
generators exceeds 5% of the utility’s aggregate customer peak demand
•Following the 5%, Utilities permitted to eliminate subsidy
•Customers to receive full credit for energy over a 12-month period
•Rate making authority (City Council) shall establish a net surplus electricity
compensation valuation
•Rate making authority shall ensure that the rate does not result in a shifting of costs
between customer generators and other customers
Net Energy Metering
Page 132 of 272
Background
•Ukiah’s first customer rooftop solar installed in 2001
•2001 – Council approved the D-PM Rate – setting the surplus energy credit at
$0.06084/kWh
•2003 – Council approved the revision of the D-PM Rate to change the surplus energy
credit to full retail
•In 2019, the Utility began efforts to correct the additional subsidy solar customers receive
with a full retail credit for surplus energy
•Due to staffing changes and COVID restrictions that required remote work this item was
never considered by Council.
Ukiah’s NEM
Page 133 of 272
Definitions – Net Energy Metering
-2000
-1500
-1000
-500
0
500
1000
1500
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
NET ENERGY METERING (NEM)
Usage Generation
•Customers who installed
solar prior to July 2021
•Generation nets with usage
over a 12-month period,
balancing seasonal
variations in usage and
production
Page 134 of 272
Definitions
-15000
-10000
-5000
0
5000
10000
15000
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total
NEM TRUE UP
Usage Generation
•Usage > Generation
•Customer owes for
energy and fixed fees
at 12-month true up
•Generation > Usage
•12-month energy bill is
$0, surplus energy
offsets fixed fees
What is the value of the
excess or surplus energy?
Page 135 of 272
NEM Recommendation
•NEM customers continue to receive full retail credit for all generation that covers their
usage over a 12-month period
•Surplus generation will be valued at the Utility’s Avoided Cost
•The value of the surplus generation can be used to offset the Utility’s fixed fees
The value of the surplus energy is the Utility’s Avoided Cost.
Page 136 of 272
G-1 Rider
Page 137 of 272
G-1 Rider
City of Ukiah customers reached 5% of the Utility’s aggregate customer
peak demand in the summer of 2021- 1.75 MW
Energy Provided by Ukiah
Electric Utility
Excess Solar Generation
Sold to Ukiah Electric
Utility
NOTE: This rate has not
been implemented due
to billing system
constraints.
Page 138 of 272
G-1 Rider
City of Ukiah customers installed 5% of the Utility’s aggregate customer
peak demand in the summer of 2021
Energy Provided by Ukiah
Electric Utility charged at
applicable rate schedule
Excess Solar Generation
Sold to Ukiah Electric
Utility at the Utility’s
avoided cost
Demand Charge
Fixed fees and charges based
on applicable rate schedule
Page 139 of 272
G-1 Rider
City of Ukiah customers installed 5% of the Utility’s aggregate customer
peak demand in the summer of 2021
Energy Provided by Ukiah
Electric Utility charged at
applicable rate schedule
Excess Solar Generation
Sold to Ukiah Electric
Utility at the Utility’s
avoided cost
Demand Charge
Fixed fees and charges based
on applicable rate schedule
Page 140 of 272
Avoided Cost
Page 141 of 272
Avoided Cost of Energy
What is the actual value of customer’s self generation?
Utility costs can be divided up into the following categories:
•Generation
•Plant participation, market purchases, renewable attributes
•Transmission (Wheeling Access)
•ISO related charges, congestion charges, O&M
•Distribution
•Staffing (EUD, billing and customer service, meter reading)
capital improvement, materials, maintenance, allocations,
general administration
Page 142 of 272
Avoided Cost of Energy
What is the actual value of customer’s self-generation?
Generation – based on a weighted average of prices at Ukiah delivery point
Generation
Page 143 of 272
Avoided Cost of Energy
What is the actual value of customer’s self generation?
Transmission based on CAISO Transmission prices
Transmission
Page 144 of 272
Avoided Cost of Energy
What is the actual value of customer’s self generation?
Transmission and Distribution Losses
Transmission – CAISO Local Capacity Technical Study Transmission Loss Factor
Distribution – historical losses, energy delivered vs. sold
Losses
Page 145 of 272
Avoided Cost of Energy
What is the actual value of customer’s self generation?
Renewable Attribute Value
REC valuePCC 1
Energy +
Attributes
PCC 2
Firmed and
Shaped
PCC 3
Renewable
Attributes
Only
PCC 3 REC highest price from previous calendar year
Page 146 of 272
Avoided Cost of Energy
Generation
Transmission
LossesREC Value
Distribution
What do we save when a customer installs self generation?
Generation (energy) – Based on a weighted average of prices at Ukiah delivery point
Transmission – Based on California Independent System Operator (CAISO) Transmission
prices
Losses – Calculated based CAISO transmission loss study; distribution based on previous
year distribution losses
Renewable Energy Credit – NCPA Bucket 3 (renewable attribute only), highest value for
previous calendar year
Page 147 of 272
Avoided Cost of Energy
What is the actual value of customer’s self-generation?
Page 148 of 272
Recommendation Summary
•NEM will receive the retail value for surplus energy until June
2026;surplus energy will be valued at the Avoided Cost starting
July 1, 2026.
•Revised G-1 Rider rate will be implemented in the billing system
starting July 1, 2026 – at that time, customers will receive a
monthly bill that is already netted; therefore, their bill will be
due monthly.
•Avoided Cost Methodology will be implemented on July 1,
2026, and modified yearly in January for each subsequent
calendar year.Page 149 of 272
Recommendation
Consider Adoption of Resolution Revising the
Electric Rate Schedules for All Self-Generation
Customers and Approve the Utility's Avoided Cost
Methodology
Page 150 of 272
Questions
Questions?
Page 151 of 272
Page 1 of 3
Agenda Item No: 13.a.
MEETING DATE/TIME: 3/4/2026
ITEM NO: 2026-223
AGENDA SUMMARY REPORT
SUBJECT: Receive Report and Consider Affirming Electric Utility's Administrative Policies on Distributed
Generation.
DEPARTMENT: Electric Utility PREPARED BY: Cindy Sauers, Electric Utility Director
PRESENTER: Cindy Sauers, Electric Utility Director
ATTACHMENTS:
1. Ukiah Distributed Generation Interconnection Guidlines
2. Presentation Given
Summary: Council will receive a report and consider affirming Electric Utility's administrative policies on
distributed generation.
Background: Distributed generation (DG) is defined as small-scale energy generation systems, such as solar,
wind turbines, battery storage, and/or fuel cells.
The City's first rooftop solar project was installed in 2001. At that time, billing system limitations dictated the
way solar or other distributed generation systems could be installed. The Electric Utility's policies mirrored
best practices gleaned from other utilities with a longer track record of solar installations. Over time, with
changes in legislation, permitting, and technology, the Utility's policies were modified to allow more flexibility in
sizing and installation guidelines. As part of the Utility's ongoing efforts to ensure our policies reflect industry
best practices, new guidelines (Attachment 1) for distributed generation are being implemented.
Discussion: In 1996, Public Utilities Code Section 2827 (CPUC 2827) was enacted through Senate Bill 656
establishing California's original Net Energy Metering (NEM) program. The statute limited NEM participation to
five percent of a utility's aggregate customer peak demand to encourage early adoption of customer-sited
renewable generation while protecting non-participating customers from unintended cost shifts. Under the
City’s original NEM program, customers were required to install two meters, and the DG production was
interconnected directly to the City’s electric grid rather than behind the customer’s service meter. Because
generation was connected on the utility side of the meter, all projects required Utility pre-approval prior to
installation.
When the Utility’s Net Energy Metering (NEM) 5% participation cap was reached in 2021, interconnection
requirements were streamlined to allow the use of a single, bi-directional meter. Under this approach, all
customer-owned solar infrastructure is installed behind the City’s utility meter and must comply with applicable
California Building and Electrical Codes. At that time, the Utility also provided residential customers with
flexibility in system sizing. Historically, customers were permitted to size systems to offset some or all of their
household energy usage; however, the revised approach allowed systems to be oversized without prior Utility
pre-approval, thereby expediting permitting and limiting Utility review to systems exceeding 10 kW. While this
change initially appeared reasonable and customer-friendly, oversizing can create unintended cost impacts for
subsequent customers by triggering distribution upgrades—such as conductor and transformer
replacements—when system capacity is exceeded.
To ensure the Utility policy reflects industry best practices and does not adversely impact any customer group,
Page 152 of 272
Page 2 of 3
the following changes and clarifications are outlined in the updated policy:
1. System Sizing Standards
Distributed generation systems will be limited to a size that does not exceed the customer’s previous 12
months of electric energy usage at the installation site. If 12 months of usage is not available, estimated
system production will be evaluated using the California Solar Initiative Expected Performance Based
Buydown (EPBB) Calculator.
This approach aligns with industry best practices among publicly owned utilities and helps ensure that
distributed generation offsets on-site load without creating unnecessary distribution system impacts.
2. Mandatory Utility Pre-Approval
All residential and commercial distributed generation installations will now require Utility pre-approval prior to
issuance of a City building permit. This review process allows the Utility to:
• Confirm compliance with sizing standards
• Evaluate potential distribution system impacts
• Determine whether an Interconnection Study is required (required for systems exceeding 10kW)
• Identify any necessary system mitigations
Reinstating mandatory pre-approval strengthens system planning and reduces the likelihood of costly
infrastructure upgrades.
3. Conversion to G-1 Rate Upon Expansion
Customers currently participating in the City’s Net Energy Metering (NEM) program who choose to expand
their existing systems will be required to transition to the G-1 Rate Schedule.
Customers will not be permitted to maintain a portion of a system on NEM and a portion on the G-1 Rate
Schedule. Customers who have an Accessory Dwelling Unit with its own meter will be permitted.
This clarification ensures rate consistency, administrative simplicity, and equitable treatment among
customers. An exception may be considered in cases of natural disaster-related system replacement.
4. Clarified Interconnection and Equipment Standards
The updated guidelines also:
• Clarify interconnection agreement requirements
• Reinforce compliance with California Energy Commission (CEC)-listed equipment standards
• Define metering requirements, including generation metering for commercial systems
• Establish clear procedures for system expansion
These changes reflect evolving best practices, lessons learned from prior policy flexibility, and the Utility’s
ongoing responsibility to balance renewable energy adoption with grid reliability and ratepayer equity.
Staff recommends Council receive the report and affirm Electric Utility's administrative policies on distributed
generation.
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Page 3 of 3
Recommended Action: Receive the report and affirm Electric Utility's administrative policies on distributed
generation.
BUDGET AMENDMENT REQUIRED: No
CURRENT BUDGET AMOUNT: N/A
PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: N/A
REVENUE: No GRANT: No
PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A
COORDINATED WITH: Sage Sangiacomo, City Manager; Matt Keizer, Chief Building Official; Isabelle Morris,
Community Development Technician
STRATEGIC PLAN (SP):SP 1C - Encourage and support an environmentally sustainable and resilient community
by embracing new technology, setting policy, and evaluating critical infrastructure.
CLIMATE INITIATIVES (CI):
GENERAL PLAN ELEMENTS (GP): GP-A5 - Environment and Sustainability Element
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Distributed Generation
Interconnection
Guidelines Effective
March 2026
Have Questions? Contact us at (707) 463-6216
Attachment 1
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DEFINITIONS
Distributed Generation (DG): Any type of electric generating and/or storage facility being operated in parallel with Ukiah
Electric’s distribution system. Examples include solar, battery, wind, fuel cells, and microturbines.
Distribution Service: All services required by or provided to a Customer through Ukiah Electric Utility’s distribution system
pursuant to Ukiah’s current Rates, Rules, and Regulations.
Distribution System: All electrical wires, equipment, and other facilities owned or provided by Ukiah Electric Utility, by which
Ukiah provides distribution service to a Customer.
Electric Utility Service Equipment Requirements Committee (EUSERC): Standards that guide the design and installation of
equipment, enclosures, and metering equipment.
Customer Generator: The owner of the generating facility, who has met all interconnection requirements to operate in parallel
with Ukiah Electric Utility.
Onsite Load: Electric power consumed by the Customer to which the generating facility is connected.
Inverter: A power electronic device that converts direct current (DC) power to alternating current (AC) by means of electronic
switching.
Interconnection; Interconnected: The physical connection of a generating facility in accordance with the requirements under
these Interconnection Guidelines so that operation with the Distribution System can occur (has occurred).
Interconnection Agreement: A written, signed agreement between Ukiah Electric Utility and the Customer Generator to
interconnect and operate the Customer Generator’s generating facility in parallel with Ukiah Electric Utility’s Distribution
System.
Interconnection Study: A study to establish the requirements for Interconnection of a generating facility to Ukiah’s distribution
system.
Metering: The measurement of electrical power flow in energy in kilowatt-hours (kWh), kilowatts (kW), and, if necessary,
reactive power in kilovolt ampere reactive (kVAR).
Momentary Parallel Operation: The interconnection of a generating facility to the Distribution System for one second (60
cycles) or less.
Net Energy Metering 1.0 (NEM 1): Previously, the self-generation rules and rates were under NEM 1 in accordance with
California Public Utility Code 2827. The Utility Code 2827 acknowledged that NEM 1 provided a subsidy between customers
and set a NEM 1 cap at 5% of eligible customers. This cap has been met, and the NEM 1 rate is closed to new Self-Generation
customers.
One-Line Diagram: A schematic drawing, showing the major electrical switchgear, protection devices, wires, generators,
transformers, and other devices, providing sufficient detail to communicate to a qualified engineer the essential design and
safety of the system being considered.
Parallel Operation: The simultaneous operation of a Customer Generator with power delivered or received by Ukiah Electric
Utility while Interconnected. Under these Interconnection Guidelines, Parallel Operation includes only those generators that
are so interconnected with the Distribution System for more than one second (60-cycles)
Site Plan: The drawing showing the physical location of the Generating Facility components in relation to the Ukiah Electric
Utility Distribution System.
Ukiah Electric Utility (UEU): The City of Ukiah’s publicly owned and operated municipal utility.
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INTRODUCTION
These guidelines have been created to help Ukiah Electric Utility (UEU) customers navigate the procedural and
permitting requirements for the installation of Distributed Generation equipment within the City of Ukiah.
When considering installation of a Distributed Generation system, verify both current and anticipated future
electric rates at https://cityofukiah.com/electric-utility/, scroll down and select the Rates and Fees dropdown.
Please note that some electric charges on your bill are fixed and are charged regardless of your power generation
source.
UEU does not allow Power Purchase Agreements whereby vendors retaining ownership of a system sell power
from the Distributed Generation system to a UEU customer within UEU’s service territory. Leased systems are
allowed whereby the lease structure is set up as a financing mechanism for the system itself with lease payments
identified accordingly.
Additionally, UEU does not allow DG systems to span property lines, nor will aggregation be allowed, between
meters on different parcels. Accessory Dwelling Units, operating on its own meter may have a system tied to
that meter, while the main residence may have a system tied to its meter.
Residential Distributed Generation Installations – Ukiah Electric Utility Pre-Approval Required
All residential DG installations require pre-approval from UEU prior to applying for a City of Ukiah building permit
from the Community Development Department (Building Division).
To obtain pre-approval from UEU, begin by reading over all documents on UEU’s website which contain the
latest specifications and requirements: https://cityofukiah.com/electric-utility/, scroll down and select the
Solar dropdown.
When you are ready to apply, contact Ukiah’s Customer Service team at 707-463-6228 and request your
previous 12 months of usage. Email your usage and your distributed generation system plans to
solar@cityofukiah.com. If you do not have 12 months of usage, please contact our engineering team at
solar@cityofukiah.com and they will calculate your maximum allowable system size. UEU will review the
system size and other aspects, looking for impacts to the distribution system. You will be updated by email as
the review progresses. This process may take up to two weeks.
Upon successful pre-approval from UEU, you may proceed to the Building Division at 300 Seminary Ave, Ukiah,
CA 95482 to apply for a permit and inspection in compliance with the Solar Permitting Process. You may also
contact the Building Division at (707) 463-6268 or buildingdivision@cityofukiah.com with any permitting
questions.
Commercial Distributed Generation Installations – Ukiah Electric Utility Pre-approval Required
All commercial customers require pre-approval from UEU prior to applying for a City of Ukiah building permit
from the Community Development Department (Building Division). Systems that exceed 10kW will be subject
to an Interconnection Study (IS) to analyze the possible impacts to UEU’s distribution system and identify
possible mitigations. Costs for the IS will be determined and are the responsibility of the Customer, and
completion of the IS can take up to 6 weeks. Once payment is received, the Utility will commence the Study.
Upon completion, the Customer will receive notice of any Utility requirements for the proposed system
interconnection. At this point, the Customer can apply for a permit with the City of Ukiah’s Building Division.
Make sure to include UEU’s Service and Meter application, Interconnection Agreement, one-line diagram, three-
line diagram, site plan, equipment specifications, and proof of warranty. All mitigations identified by the IS must
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be performed ahead of interconnection, with all costs borne by the applicant. An Interconnection Agreement
will be required.
Building Division Contact:buildingdivision@cityofukiah.com or (707) 467-5786; 300 Seminary Ave., Ukiah, CA
UEU Contact: solar@cityofukiah.com or (707)-463-6216.
System Sizing
Distributed generation systems may be sized so that the amount of electricity produced by the system meets
but does not exceed the previous 12 months of electric energy usage at the site of installation. Customers may
request their previous 12-month energy usage history from Utility Billing by calling (707) 463-6228 or emailing
utilityservices@cityofukiah.com. If the customer does not have 12 months of historical usage, UEU reserves the
right to use all information available at the time and determine the maximum allowable size of the system.
Since the actual production of a PV system is often substantially less than the nameplate value, system
production will be based on the California Solar Initiative Expected Performance Based Buydown (EPBB)
Calculator: www.csi-epbb.com/default.aspx. If the estimated annual kWh production of the system (as
indicated on the EPBB results page) exceeds the average annual usage of the home/business, then the
application will not proceed. Customers who believe their load will be increasing in the near future have the
option of proceeding with their approval amount now, and then once their future load-growth materializes,
they can return and apply to add additional panels to their system.
Metering and Data Collection
Metering shall be accomplished using one bi-directional meter to register both energy delivered to the
customer and energy received onto Ukiah’s electric distribution system. Commercial installations require a
generation meter to record the system’s total generation in addition to the bidirectional meter. UEU may
install additional metering equipment if needed.
Electrical Interconnection Requirements
All customers will be required to comply with all interconnection requirements up to and including signing an
Electrical Interconnection Agreement with UEU prior to the system being energized. By signing the agreement,
the customer acknowledges that connection and operation of the generating facility is subject to the terms and
conditions set forth in the agreement and in City of Ukiah’s rates, standards, rules, and regulations. The customer
is responsible for all applications, permit inspection fees and all costs associated with the interconnection of their
system and installation of a bi-directional meter. Modifications to the service entrance must be approved by
UEU. All service entrance and disconnects must be Electric Utility Service Equipment Requirements Committee
(EUSERC) approved and require written approval from UEU prior to installation. Don’t buy any equipment until
you have this approval!
System Operation
Upon completion of this process, installation of UEU’s metering equipment will serve as your permission to
operate.
Metering and Interconnection Fees
Metering and interconnection fees will be updated periodically and will be posted on the City’s Website.
G-1 Rate
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Ukiah Electric Utility does not currently offer or allow Net Energy Metering 1.0 (NEM 1); this includes aggregate
and/or virtual NEM.
Effective July 1, 2021, Ukiah residents and businesses installing customer-owned generation facilities such as solar
will be subject to the City’s new G-1 Rate Schedule, the details of which can be found at
https://cityofukiah.com/electric-utility/ under Rates & Fees. The customer will not be billed or credited for
generated energy consumed on-site. Energy delivered to the customer (in excess of real time generation) will be
billed at the applicable retail service rate. For a schedule of retail rates by customer class, visit
https://cityofukiah.com/electric-utility/ and scroll down to Rates and Fees.
Energy exported to the grid will be credited at Ukiah’s avoided cost.
The avoided cost will be updated annually on January 1st.
Customers on the G-1 Rate Rider will be required to pay any balance monthly, credits will be continued to the next
month.
Renewable Energy Credits
The customer agrees that the Renewable Energy Credits (RECs) generated by the system belong to UEU in
accordance with the G-1 Rate Schedule. UEU may use or sell the RECs at their discretion in accordance with all
applicable laws, regulations, etc.
Selecting an Installer
Systems must be installed by appropriately licensed contractors in accordance with rules and regulations
adopted by the State of California Contractors State Licensing Board (CSLB) and City Building Codes. UEU also
recommends that the installer be registered with Go Solar California and meet their pre-screening criteria. UEU
cannot provide contractor recommendations but advises customers to obtain more than one contractor bid,
references and contractor licensing status.
System Equipment
All PV modules, inverters, and meters must be listed on the California Energy Commission’s (CEC) Eligible Equipment
List and must be new and not previously placed in service in any other location or for any other application. This list
is continuously updated by the CEC. The current list of eligible equipment can be found at:
www.solarequipment.energy.ca.gov/Home/Index
Modules: Only PV modules listed at https://solarequipment.energy.ca.gov/Home/PVModuleList will be
considered eligible. All modules must be certified to UL 1703 by a Nationally Recognized Testing Laboratory (NRTL)
to ensure safety and reliability.
Inverters: Only inverters listed at www.solarequipment.energy.ca.gov/Home/Index w ill be considered
eligible. All inverters must be certified to UL 1741 standards by an NRTL. Inverters must also meet IEEE 1547
interconnection standards to be approved as non-backfeeding devices that automatically disconnect
from the grid upon loss of utility voltage.
Performance Meters: Commercial and Industrial customers must install a performance meter socket for
recording the total generation from the system.
Ground-mounted systems: If system is not roof mounted, the system must meet National Electric Safety Code
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(NESC) clearances, and all property easements must be disclosed. Additionally, if trenching is required, installers
are required to call for an Underground Service Alert (USA) to locate underground utilities 1-800-227-2600. If
you don’t “Call Before You Dig,” you may disrupt service to an entire neighborhood, harm you and those around
you and potentially result in fines and repair costs. Calling USA is free and helps prevent undesirable
consequences.
In all cases, systems must be installed in conformance with the manufacturer’s specifications and all applicable
electrical and building codes and standards and UEU standards and specifications. UEU reserves the right to reject
a system from interconnection if it is deemed unsafe.
Energy Storage Facilities: If an energy storage facility (battery) is installed, the inverter output shall automatically
disconnect from Ukiah source upon loss of Ukiah voltage and not reconnect until Ukiah voltage has been
restored by the Utility.
Existing Solar Customers on NEM1
Customers currently on Ukiah Net Energy Metering 1 (NEM1) program will continue to receive compensation
under the NEM Schedule at this time.
Expansion of Existing Systems
Current Net Energy Metering 1 (NEM1) customers opting to expand their existing system will be required to change
to the G-1 Rate Schedule for billing purposes in addition to meeting all requirements set forth in this Guidebook,
Interconnection Agreement and Ukiah’s rates, standards, rules, and regulations. Natural disasters will be
considered an exception to this requirement. Customers will not be permitted to have a portion of their system
on NEM1 and a portion of their system on the G-1 Schedule.
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Electric Utility Department
Distributed Generation Policy Change Recommendations
March 2026
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Definitions
•Distributed Generation = Solar
•Net Energy Metering (NEM) – Systems adopted prior to
July 2021
•G-1 – Post NEM rate structure and installation
requirements
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Purpose
•Reflect industry best practices
•Establish policy that prevents one-offs
•Ensure grid reliability
•Ensure all customers are treated equitability
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Ukiah Solar Policy Iterations
Net Energy Metering
Sizing requirements
eliminated in 2014
when the CPUC
required expedited
permitting
Connected
directly to the
grid
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Ukiah Solar Policy Iterations
G-1
Utility review prior
to permit issuance
removed for
systems <10kW
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Problem with Oversizing
Last solar
installation could be
responsible for
distribution
upgrades to
accommodate their
solar
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Solution to Oversizing
•Allow customers to offset some or all of their load
•Require Utility pre-approval to ensure sizing meets the policy
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Policy Clarifications
•If customer wants to expand their system → G-1
•Customers will not be permitted to have part of their system on NEM and
part on G-1
•Reiterates all electrical interconnection requirements
•Reinforces compliance with CEC listed equipment standards
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Recommendation
Receive report and affirm Electric Utility’s administrative
policies on distributed generation
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Questions
Questions?
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Agenda Item No: 13.b.
MEETING DATE/TIME: 3/4/2026
ITEM NO: 2026-123
AGENDA SUMMARY REPORT
SUBJECT: Approval of Annual Military Equipment Report from Ukiah Police Department, in Compliance with
California Assembly Bill No. 481.
DEPARTMENT: Police PREPARED BY: Jason Chapman, Captain
PRESENTER: Jason Chapman, Police Captain
ATTACHMENTS:
1. Military Equipment Ordinance and Inventory
2. 13b Correspondence Received - Anonymous Resident of Ukiah
Summary: The City Council will consider receiving and approving the Annual Military Equipment Report from
the Ukiah Police Department (UPD), in compliance with California Assembly Bill No. 481.
Background: Assembly Bill (AB) 481, codified in Government Code sections 7070 through 7075, mandates
that law enforcement agencies obtain approval from their governing body before acquiring, funding, or utilizing
military equipment. This approval must be obtained through the adoption of a Military Equipment Use Policy
(“MEU Policy”) by ordinance. On March 15, 2023, the City Council adopted Ordinance 1229 (Attachment 1),
approving the Ukiah Police Department's Policy 706, which governs the use of military equipment.
The term "military equipment," as defined by AB 481, does not exclusively refer to items formerly used by the
military; in fact, many of the items listed in AB 481 are not used by the military at all. Under the law, “military
equipment” includes, but is not limited to, unmanned aerial vehicles (UAVs), armored vehicles, pepper ball
launchers, less-than-lethal shotgun ammunition, 40mm less-than-lethal projectile launchers, long-range
acoustic devices, and flashbangs. These items are critical in enabling officers to handle volatile situations that
could otherwise escalate into lethal encounters. They are widely used by law enforcement agencies to ensure
the safety of both citizens and officers, having been tested and proven effective in real-world scenarios.
As per Government Code section 7072, a law enforcement agency that has received approval for a military
equipment use policy is required to submit an annual military equipment report to the governing body. This
report must be submitted within one year of policy approval and annually thereafter for as long as the military
equipment remains in use. The report provided below, must include the following details:
1. A summary of how the military equipment was used.
2. A summary of any complaints received regarding the military equipment.
3. Any incidents of violations of the military equipment use policy.
4. The total annual cost of each type of military equipment in use.
5. The quantity of each type of military equipment in possession.
6. Any plans to acquire additional military equipment in the coming year.
Discussion: The Ukiah Police Department currently uses five types of items classified as military equipment
as defined by AB 481 during the time period of March 5, 2025, to March 4, 2026. These include:
• Glock G17T training pistols and associated paint training ammunition
• PepperBall TAC-SA Pro launcher and projectiles
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• 5.56mm rifle paint training ammunition
• Unmanned aircraft systems (UAS)
• Less-than-lethal 12-gauge bean bag ammunition
UPD personnel utilized training pistols and 5.56mm rifle paint ammunition during department-sanctioned
active shooter training exercises. A total of 400 9mm paint rounds and 200 5.56mm paint rounds were used,
allowing officers to simulate real-world tactical situations in a safe manner. This ammunition is only used for
training purposes.
The UPD also employed unmanned aircraft systems multiple times throughout the year. These UAVs provided
valuable aerial support, enhancing officers' ability to search for fleeing suspects, capture forensic evidence,
conduct search and rescue missions, investigate hazardous materials or explosives, and assist with fire-
related operations.
The UPD did not use any less-than-lethal PepperBall projectiles in the last year.
During a call for service in February 2026, UPD personnel used five (5) less-than-lethal 12-gauge bean bag
rounds to de-escalate a violent suspect armed with a knife and the suspect was safely taken into custody
without further incident.
There have been no complaints regarding the use of military equipment by the UPD in the past year.
Additionally, there have been no known violations of the Military Equipment Use Policy over the last year.
The total annual cost and quantity of each type of military equipment in use by the UPD are outlined in the
attached UPD Military Equipment Inventory.
Looking forward, the UPD does not plan to acquire any further military equipment beyond what has already
been approved by the Ukiah City Council. However, the UPD is requesting to purchase additional 9mm and
5.56mm paint ammunition to replenish what was used during training events over the past year.
Staff requests Council receive and approve the Annual Military Equipment Report from the Ukiah Police
Department (UPD), in compliance with California Assembly Bill No. 481.
Recommended Action: Receive and approve the Annual Military Equipment Report from Ukiah Police
Department, in compliance with California Assembly Bill No. 481.
BUDGET AMENDMENT REQUIRED: N/A
CURRENT BUDGET AMOUNT: N/A
PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: N/A
REVENUE: No GRANT: No
PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A
COORDINATED WITH: N/A
STRATEGIC PLAN (SP): N/A
CLIMATE INITIATIVES (CI): N/A
GENERAL PLAN ELEMENTS (GP): GP-A6 - Safety Element.
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1
Kristine Lawler
From:Ukiah Public Records
Sent:Wednesday, March 4, 2026 5:00 PM
To:Meeting
Subject:Formal Objection: Item 13.b (AB 481 Annual Military Equipment Report) — March 4,
2026 Agenda
Attachments:AB481 noncompliance.pdf
[EXTERNAL EMAIL] DO NOT CLICK links or attachments unless you recognize the sender and know the content is safe.
To Mayor Sher, Ukiah City Council, City Manager, and City Clerk:
I know the city council can’t be bothered to read the things they pass and just leave it to Sage and playing
politics, but you are inviting an attorney general audit, which I am QUITE certain, Crane and the city attorney
do NOT want.
This email is a formal objection to the consideration and approval of Item 13.b (Approval of Annual Military
Equipment Report) on the March 4, 2026 agenda. The City is currently out of compliance with the mandatory
transparency requirements of California Assembly Bill 481 (AB 481), including Government Code § 7072(b).
This is not new. UPD has been out of compliance since at least 2023, and this ongoing pattern is now entering
yet another reporting cycle without the required public process. “receiving and approving” should not be in the
same sentence to be in compliance with this accountability process bill.
I am requesting that Council pull Item 13.b from tonight’s agenda and direct the Ukiah Police Department
(UPD) to complete the legally required transparency steps before any further action is taken.
AB 481’s stated purpose (Section 1) — the premise Council must
honor
AB 481 exists because the Legislature found and declared, among other things:
Military equipment deployment risks civilian deaths and civil liberties and creates significant financial
costs.
The public has a right to know about funding, acquisition, and use, and to participate in decisions.
Safeguards including transparency, oversight, and accountability must be in place
before equipment is funded/acquired/used.
Lack of a public forum jeopardizes community trust; requiring public meetings exposes activity to
scrutiny.
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2
Bill text: (PLEASE read it, it’s short!)
https://leginfo.legislature.ca.gov/faces/billNavClient.xhtml?bill_id=202120220AB481
This is completely absent from the entire Ukiah Police Department Military Weapon Use Policy, the public
perception of the UPD is clear they can not be trusted the damage over the years (has been humiliating as
someone who was born and raised here), engaging in criminal acts themselves, including intimidation tactics
and dehumanization of the unhoused. Transparency is of the utmost importance to forging the road back to
trust of many of the same officers who worked right alongside crack smoking rapists like Kevin Murray, Noble
Weidelich, currently climbing the ranks and either knew these ex-officers were sick or didn’t know. As a police
officer idk which is more shameful. Not to mention the high school haymaker crew with Saul Perez, Jordan
Miller, Alex Cowan and Andy Phillips. We expected the ignorance of these from Sage, but not from trained
detectives.
1) The core legal issue: Gov. Code § 7072(b) requires a separate “well-
publicized” community engagement meeting BEFORE the council votes
to approve.
Violation of Government Code § 7072(b):
The law mandates that within 30 days of submitting an annual military equipment report, the law enforcement
agency shall hold at least one “well-publicized and conveniently located community engagement meeting.”
Placing this item under “Unfinished Business” on a standard 72-hour City Council agenda does not satisfy the
“well-publicized” requirement for a dedicated community forum.
A City Council business meeting scheduled to take a vote is legally distinct from the required community
engagement meeting designed for public discussion and Q&A about military equipment.
2) Current notice defects (verifiable) show the City is not meeting “well-
publicized” requirements for the 2026 cycle
A) Outdated and misleading notice on the UPD transparency page
As of 11:00 AM today (March 4, 2026), UPD’s official transparency website still lists a meeting date from April
4, 2024.
Providing the public with a meeting notice from two years ago while attempting to pass a 2026 annual report
today is a flagrant failure of public notice.
UPD transparency page:
https://ukiahpolice.com/transparency/military_equipment_policy.php
Referenced documents currently linked on that page:
Top link:
https://ukiahpolice.com/Documents/Transparency/Military%20Equipment%20Policy/scanned_from_a_xerox_m
ultifunction_printer_1.pdf?t=202512160908350
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3
Bottom button:
https://ukiahpolice.com/Documents/Transparency/Military%20Equipment%20Policy/Military%20Equipment.pdf
?t=202601271812480
Who knows what years these are from as neither are dated.
B) No current social media/public notice for a 2026 engagement forum
Unlike 2025 (where the only part of “well publicizing” that was done was a nondescript facebook post 5 days
before the Tuesday at 1pm meeting, again, out of compliance.), there has been ZERO social media notification
for a 2026 community engagement meeting.
Website Proof: The last Facebook post for a dedicated meeting was March 21, 2025 If there is no
corresponding post for 2026, and the official website still points to a 2024 date, UPD has failed the “well-
publicized” requirement for this reporting cycle. See: “transparency” link above.
C) Pattern of non-compliance (since 2023)
This notice failure has been ongoing since at least 2023, continuing through 2024 and 2025, and now again in
2026. This reflects a repeated breakdown of statutory transparency — not a one-time oversight.
3) Strategic misquotation/omission of the law on UPD’s own site
Strategic Misquotation of the Law:
UPD’s transparency page currently features a summary that quotes only Government Code § 7071 (initial
policy adoption), while omitting § 7072, which governs the annual reporting process and the mandatory
community engagement meeting.
This omission obscures the public’s right to a dedicated Q&A session specifically regarding military equipment
usage and annual reporting.
There is a quote that reads - ““obtain approval of the applicable governing body, by adoption of a
military equipment use policy, as specified, by ordinance at a regular meeting held pursuant to
specified open meeting laws, prior to taking certain actions relating to the funding, acquisition, or use
of military equipment, as defined.”
Who exactly is being quoted here because it certainly is not the AB481 bill. Using [] is how
you indicate that it is, in fact, NOT a quote from the bill and has been edited or summarized.
4) Why a Council meeting does NOT count as the required community
engagement meeting and voting should NOT be completed before a
good faith effort to collect community engagement, preferably
ANONYMOUS citizen feedback.
Under Gov. Code § 7072(b), the “community engagement meeting” is legally distinct from “governing body
approval” under § 7071.
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4
Purpose mismatch: A City Council meeting is a business
meeting to take a vote. A community engagement meeting is a mandated forum for discussion and
Q&A specifically about military equipment.
Access barriers: Putting this under “Unfinished Business”
on a 72-hour agenda suppresses meaningful public participation. “Well-publicized” requires affirmative
outreach, not expecting the public to discover a buried agenda item.
UPD has a well known reputation for intimidation
and retaliation, making a true community forum impossible. You will be targeted and you will be
terrorized. True feedback should be given a safe haven so citizen voices can be heard.
Brown Act principle (Gov. Code § 54950): “The people do not cede their sovereignty to the agencies which
serve them.” Hiding or minimizing notice for a militarization accountability process violates the spirit of open
meeting requirements.
5) The required (legal) sequence — and the violation happening tonight
Under Gov. Code § 7072(b), the order of operations must be:
1.
2. Release the COMPLETE in-compliance report (posted publicly).
3.
4.
5. 30-day window starts from that release date; within
6. that window, UPD must hold a separate, well-publicized, conveniently located community engagement
meeting.
7.
8.
9. Governing body approval: after (or as part of) the
10. engagement process, Council votes at a regular meeting to approve the report.
11.
The violation: If Council votes tonight while UPD’s website and outreach still point to 2024 (and no 2026
engagement meeting has been properly noticed/executed), UPD is skipping Step 2. The engagement
meeting is a prerequisite for accountability — not something to do after approval.
6) Additional deficiencies and discrepancies in the staff report /
reporting process
Page 191 of 272
5
A) Staff report is legally insufficient under Gov. Code § 7072(a)
Fiscal transparency: The report lacks the mandatory breakdown of “total annual costs,” including personnel,
training, and maintenance required by § 7072(a)(4). An inventory list is not a substitute for full fiscal reporting.
Incomplete reporting: Providing only a vague “Inventory List” under a “Policy” link fails the mandatory reporting
requirements for usage and cost data required by § 7072(a).
B) Document alteration / integrity concern
Here’s an example from UC Regents - https://regents.universityofcalifornia.edu/aar/septaudit.pdf
Vs UPD -
https://ukiahpolice.com/Documents/Transparency/Military%20Equipment%20Policy/scanned_from_a_xerox_m
ultifunction_printer_1.pdf?t=202512160908350
Public Concerns: While the city officially acknowledged the report, the lack of specific code numbers or
detailed fiscal impacts (as seen in the UC version’s itemized tables) is a common point of contention for
transparency advocates who argue that a generic inventory does not satisfy the "full description" requirement
of the law and obfuscation of bill sections and codes further erode public trust.
7) UPD policy language appears to weaken mandatory state
requirements
The UPD has internally modified the language of AB 481 in Policy 706.8, changing the mandatory ‘shall’ to a
suggestive ‘should’ regarding responding to public questions. This is a bad-faith attempt to weaken state-
mandated oversight. Furthermore, the Council cannot legally ‘approve’ this report tonight. Per Gov. Code §
7072(b) and your own internal policy, a ‘well-publicized’ community meeting must occur within 30 days of the
report’s release. Approving it tonight, before that meeting has occurred or been properly noticed on the
UPD website (which still shows a 2024 date), is a prejudicial abuse of discretion.
8) Relevant reporting on AB 481 non-compliance (examples)
https://laist.com/news/politics/santa-ana-police-department-military-equipment
https://www.vallejosun.com/vallejo-police-failed-disclose-military-equipment-as-required-by-state-law/
https://www.cbsnews.com/sanfrancisco/news/sfpd-fails-to-comply-with-state-law-on-use-of-military-equipment/
9) What I am requesting Council do tonight
Because UPD has failed to hold a currently “well-publicized and conveniently located” community meeting for
the 2026 reporting cycle — and because this pattern has persisted since at least 2023 — any vote to approve
Item 13.b tonight would violate state law.
I request that Council:
1.
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6
2. Pull Item 13.b from the agenda and
3. refuse approval until UPD completes Gov. Code § 7072(b) compliance.
4.
5.
6. Direct UPD to hold a
7. separate, dedicated, properly advertised community town hall (well-publicized and conveniently
located) within the
8. statutory requirements.
9.
10.
11. Direct UPD to
12. correct and update its transparency page so it does not misdirect the public to a 2024 date.
13.
14.
15. Require that UPD provide complete annual reporting, including the mandatory fiscal/cost breakdown
and required usage information.
16.
17.
18. Hold UPD to a higher standard before they completely drain every last penny of the budget from a lack
of accountability regarding
19. incompetence and corruption,
20.
If Council proceeds to approve this item tonight, it will be approving an item that has not met mandatory
procedural prerequisites. I am formally challenging Item 13.b on the grounds of non-compliance with Gov.
Code § 7072(b).
Additionally: if Council does not correct this process immediately, I will be contacting the California Attorney
General and requesting formal review and enforcement, including an audit/investigation of UPD and City
compliance with AB 481 transparency and reporting requirements going back to at least 2023.. I think we all
know they will find much more than they are looking for.
Respectfully,
A Concerned Resident of Ukiah
PS-
you state on the city council page - "Please Note: Any handouts or presentation materials from
the public must be submitted to the clerk in advance of the meeting: 48 hours for regular
meetings and 12 hours for special meetings. For handouts, please include 10 copies."
when you dont even add the agenda until 72 hours before the meeting. absolute joke.
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Page 1 of 2
Agenda Item No: 13.c.
MEETING DATE/TIME: 3/4/2026
ITEM NO: 2026-335
AGENDA SUMMARY REPORT
SUBJECT: Adoption of the Ordinance to Implement a Street Trench Cut Fee in the City of Ukiah.
DEPARTMENT: Public Works PREPARED BY: Andrew Stricklin, Senior Civil Engineer
PRESENTER: Tim Eriksen, City Engineer/Public Works Director
ATTACHMENTS:
1. Ukiah Trench Cut Study
2. Trench Cut Fee Ordinance Final
3. Exhibit A - Trench Cut Fees
Summary: Council will consider adopting the Ordinance to implement a Street Trench Cut Fee in the City of
Ukiah.
Background: With the implementation of Measure Y to rehabilitate the streets of Ukiah, many streets have
recently been paved and more will be completed in the future. Since work from other utilities, including those
that are City-owned, affect the future condition of these improved streets, Staff recommended that a trench cut
fee should be implemented to recoup the necessary rehabilitation costs resulting from the decreased road
lifespan. At the December 2, 2020, Council meeting, a contract was awarded to Nichols Consulting Engineers
(NCE) to complete this study and return with a presentation to Council.
A presentation was given to Council in February 2022 by City staff and contract consultant NCE regarding a
completed Trench Cut Fee Study and Implementation (Attachment 1). Based on this study, an ad-hoc was
formed starting with Councilmember Crane and now former Councilmember Jim Brown along with City staff to
discuss appropriate fee schedules and how to implement such fees to the multiple utility companies, including
both commercial and government. Background and findings show the impact both residential and commercial
construction cuts into the roadway have on the condition and lifetime of a street and what type of remediation
or fee could be applied to offset such deterioration as determined. The recommendations from the report and
ad-hoc have been incorporated into an implementation ordinance for Council's consideration.
Discussion: Problems associated with the performance of pavement cuts and street repairs have been a
concern to public agencies for many years. Public agencies and utilities have sponsored engineering
investigations. These studies indicate that the life expectancy of a street may be reduced by the presence of
pavement cuts. Trench cut fees are very common among municipalities in California.
Such fees are structured based on pavement age, type of pavement treatment, type and size of cut, as well as
other factors. NCE has completed this study and shown the financial cost and impact the City faces with
roadway construction from residential, commercial, and municipal projects.
The fees in Exhibit A (Attachment 3) use current construction costs in calculating the financial cost of the
reduced useful life of City streets resulting from trench cuts. To recover the actual cost, the fee requires an
automatic annual adjustment calculated by the City Engineer based on the Construction Cost Index History as
reported by Engineering News Records (ENR).
The trench cut fees imposed by this ordinance recover the actual cost of allowing public and private entities
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Page 2 of 2
and persons to cut trenches in City streets incident to installing underground facilities that only benefit such
entity and/or persons other than the customers or ratepayers of such entities or persons (Attachment
2). These fees will be collected into an established designated account to be used for the sole purpose of a
roadway rehabilitation and reconstruction fund.
This item was presented to Council for introduction at the February 18, 2026, meeting. Because the vote was
not unanimous, it is returning under Unfinished Business for adoption.
Staff recommends Council adopt the Ordinance to implement a Street Trench Cut Fee in the City of Ukiah. If
adopted, the Ordinance will go into effect in 30 days.
Recommended Action: Adopt the Ordinance to implement a Street Trench Cut Fee in the City of Ukiah.
BUDGET AMENDMENT REQUIRED: N/A
CURRENT BUDGET AMOUNT: N/A
PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: N/A
REVENUE: No GRANT: No
PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A
COORDINATED WITH: Tim Eriksen - Public Works Director/City Engineer
STRATEGIC PLAN (SP): N/A
CLIMATE INITIATIVES (CI): N/A
GENERAL PLAN ELEMENTS (GP): GP-A4 - Public Facilities, Services, and Infrastructure Element
Page 195 of 272
City of Ukiah
Department of Public Works
300 Seminary Ave
Ukiah, CA 95482
Final Report
Utility Cut Impact Assessment and Fee Development
July 2022
Richmond, CA
501 Canal Blvd., Suite I
Richmond, CA 94804
Page 196 of 272
Final Report
Utility Cut Impact Assessment and Fee Development
Ukiah, CA
July 2022
Prepared for:
City of Ukiah
Department of Public Works
300 Seminary Ave
Ukiah, CA 95482
Prepared by:
Debaroti Ghosh, PhD
Project Engineer II
Mei-Hui Lee, PhD, PE
Associate Engineer
Margot Yapp, PE
Principal-in-Charge
NCE
501 Canal Blvd Suite I
Point Richmond, CA 94804
(510) 215-3620
NCE Project No. 1145.01.55
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This Page Intentionally Left Blank
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UTILITY CUT IMPACT ASSESSMENT AND FEE DEVELOPMENT
EXECUTIVE SUMMARY UKIAH, CA
FINAL REPORT JULY 2022
ES-1
Executive Summary
Public agencies and utility companies have been investigating the impact of utility
cuts on pavement performance for over 30 years, with the goal of quantifying the
impact of roads and streets and estimating the corresponding financial impacts. But
to really understand the impact of utility cuts on roadway performance for a particular
agency, a site-specific study and analysis must be performed. The purpose of this
study was to review relevant studies, estimate damage to Ukiah pavements caused
by utility cuts, develop a fee schedule to recover the costs associated with such
damage, and compare the recommended fee schedule with typical fees charged by
similar California agencies.
To accomplish this, NCE looked at both the structural and functional deterioration of
pavements due to utility cuts. The structural evaluation was based on a field
evaluation of 16 sites on streets of different ages in Ukiah. Deflection testing was
conducted at the sites using a falling weight deflectometer to assess loss of structural
capacity due to cuts. For the functional evaluation, the City of Ukiah’s robust
StreetSaver® database was analyzed to compare characteristics of street sections
with and without cuts.
The findings from this study include:
•Utility cuts cause structural damage to pavements and an average overlay
thickness of 2.0 inches is needed to compensate for that loss in structural
capacity.
•Overall, pavements with cuts deteriorate more than pavement without cuts.
An average reduction of 9 points was observed when utility cuts are present.
•As the size of the cut increases, the PCI decreases across all age groups. On
average, the PCI drops by 31% if the cut area is greater than 5% of the section
area.
•Cuts do more damage to new (< 10 years) pavements than older (≥10 years)
pavements. This results in an average percent reduction of the remaining
service life of approximately 36% for new pavements and 11% for old
pavements.
All these findings were used to develop fee schedule for the City of Ukiah, as shown
in the following table.
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UTILITY CUT IMPACT ASSESSMENT AND FEE DEVELOPMENT
EXECUTIVE SUMMARY UKIAH, CA
JULY 2022
ES-2
Fee, $/SF
Functional
Class Age Group Small Cut Large Cut
Arterials/
Collectors
0-10 years $ 1.00 $ 4.25
≥10 years $ 0.50 $ 3.75
Residentials 0-10 years $ 1.50 $ 2.50
≥10 years $ 0.50 $ 1.50
Small cut =Cut Area <5% of Section Area
Large cut =Cut Area ≥5% of Section Area
FINAL REPORT
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UTILITY CUT IMPACT ASSESSMENT AND FEE DEVELOPMENT
TABLE OF CONTENTS UKIAH, CA
JULY 2022
i
Table of Contents
1 Introduction ....................................................................................... 1
1.1 Deterioration Mechanisms .................................................................. 1
1.2 Literature Review ............................................................................. 2
2 Technical Approach ............................................................................ 4
2.1 Evaluations...................................................................................... 4
2.2 Methods .......................................................................................... 5
2.2.1 Structural Evaluation ................................................................... 5
2.2.2 Functional Evaluation .................................................................. 5
3 Structural Evaluation ......................................................................... 7
3.1 Site Selection .................................................................................. 7
3.2 FWD Testing Layout .......................................................................... 7
3.3 Test Results ..................................................................................... 8
3.4 Statistical Analysis .......................................................................... 10
3.5 Overlay Thickness Design ................................................................ 11
3.6 Fee Development ........................................................................... 13
4 Functional Evaluation ....................................................................... 15
4.1 Development of Performance Model .................................................. 15
4.2 PCI Difference by Age Group and Cut Size ......................................... 17
4.3 Percent Reduction in PCI ................................................................. 18
4.4 Percent Reduction in Pavement Life................................................... 19
4.5 Statistical Analysis .......................................................................... 22
4.6 Fee Development ........................................................................... 23
5 Fee Implementation ......................................................................... 24
5.1 Fee Comparison by Evaluation Type .................................................. 24
5.2 Fee Implementation ........................................................................ 25
5.2.1 Large Pavement Cuts ................................................................ 25
5.2.2 Small Pavement Cuts ................................................................ 26
5.2.3 Examples of Fee Implementation ................................................ 26
5.3 Fee Comparison with Other Agencies ................................................. 28
6 Summary ......................................................................................... 30
7 References ....................................................................................... 31
FINAL REPORT
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TABLE OF CONTENTS UKIAH, CA
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ii
List of Figures
Figure 1. Utility Cut Damage Mechanisms ......................................................... 2
Figure 2. Technical Approach .......................................................................... 5
Figure 3. Examples of Site Selection ................................................................ 7
Figure 4. Falling Weight Deflectometer Testing Layout ....................................... 8
Figure 5. Expected Deflection Trend (Low Gap Road in Ukiah) ............................. 9
Figure 6. Deflection Trends for Arterials/Collectors .......................................... 10
Figure 7. Deflection Trends for Residentials .................................................... 10
Figure 8. Deflection and Overlay Thickness Trend of Low Gap Road .................... 12
Figure 9. Deflection and Overlay Thickness Trend of Empire Drive ..................... 12
Figure 10. Difference in Overlay Thickness ..................................................... 13
Figure 11. Pavement Deterioration Curve for Cut and No-Cut Sections – Arterials and
Collectors ..................................................................................... 16
Figure 12. Pavement Deterioration Curve for Cut and No-Cut Sections –Residentials
.................................................................................................. 16
Figure 13. PCI Comparison by Functional Class, Age Group and Cut Size –
Arterials/Collectors ........................................................................ 17
Figure 14. PCI Comparison by Functional Class, Age Group and Cut Size – Residentials
.................................................................................................. 18
Figure 15. Pavement Family Deterioration Curves for Streets in Ukiah ................ 20
Figure 16. Percent Reduction in Pavement Service Life – Arterials/Collectors ....... 20
Figure 17. Percent Reduction in Pavement Service Life – Residentials ................. 21
Figure 18. Examples of Fee Implementation for Typical 700'x30' Residential Street
with Pavement Age < 10 years........................................................ 27
Figure 19. Typical Full-Block Trench Cuts in Ukiah ........................................... 28
FINAL REPORT
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TABLE OF CONTENTS UKIAH, CA
JULY 2022
iii
List of Tables
Table 1. Pavement Condition Categories .......................................................... 4
Table 2. Experimental Design for Site Selection ................................................. 7
Table 3. Statistical Analysis of Deflection Data ................................................ 11
Table 4. Additional Overlay Cost Based on Structural Evaluation ........................ 14
Table 5. Tiered Fee Schedule Based on Structural Evaluation ............................ 14
Table 6. Percent Reduction in PCI by Functional Class, Age Group, and Cut Size .. 18
Table 7. Impact of PCI Reduction on Pavement Condition Category .................... 19
Table 8. Percent Reduction in Pavement Life by Functional Class, Pavement Age, and
Cut-Size....................................................................................... 22
Table 9. Statistical Analysis of StreetSaver® Data ............................................ 22
Table 10. Tiered Fee Schedule using Functional Evaluation ............................... 23
Table 11. Statistical Significance Based on Evaluation ...................................... 24
Table 12. Fee Comparison Based on Evaluation ............................................... 24
Table 13. Tiered Fee Schedule ...................................................................... 25
Table 14. Utility Cut Fee Schedule Range Comparison ...................................... 29
List of Appendices
Appendix A
Summary of Utility Cut Studies and Policies
FINAL REPORT
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INTRODUCTION
FINAL REPORT
1
1 Introduction
Utility companies often need to cut existing pavements to access and service their
underground equipment. Ideally, all underground utility maintenance would be
performed prior to pavement rehabilitation or reconstruction so that new pavement
structures would not be cut. However, despite the best coordination, utility cuts
cannot always be avoided; unanticipated work is often required to maintain essential
public services.
Over the last 30 years, local agencies have sought answers to the following questions:
•How do utility cuts affect pavement performance?
•If pavement performance is reduced, what is the corresponding financial
impact?
To answer these questions, public agencies and utility companies, have sponsored
engineering investigations and studies (Todres and Baker 1996). Many such studies
are performed in-house or by consulting companies and are therefore unpublished or
difficult to access. In addition, the impact of utility cuts on pavement performance
can vary significantly based on site-and agency-specific information.
Thus, the purpose of this study was to compare pavement performance for the street
sections with and without cuts, quantify damage caused by utility cuts to the
pavements within the City of Ukiah (City) and develop a fee schedule for the City to
recover any costs associated with such damage.
1.1 DETERIORATION MECHANISMS
Studies of utility cut impacts often use deflection testing, condition surveys, and
statistical analyses. The performance impacts are typically expressed as a loss in
structural capacity and/or a decrease in pavement condition. To manage the
identified impacts, many studies have recommended restoring additional areas
surrounding the cut, increasing the overlay thickness, or imposing a restoration fee
on utility companies.
These studies and recommendations have led to an increase in public policies that 1)
compensate local agencies for the loss of pavement life caused by utility cuts through
a utility cut fee, and 2) achieve more acceptable performance of repair work following
underground utility access and maintenance through rigorous utility cut restoration
standards and moratoria, or “no-cut” periods.
The impact of utility cuts varies depending on a variety of factors, such as:
•Existing pavement condition, structure, and age
•Location, orientation, and extent of the utility cut
•Environmental factors
UTILITY CUT IMPACT ASSESSMENT AND FEE DEVELOPMENT
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JULY 2022
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INTRODUCTION
FINAL REPORT
2
•Traffic loads
•Restoration practices and standards
Further, quantifying utility cut impacts also depends on local maintenance treatments
and costs. Therefore, to really understand the impact of utility cuts on roadway
performance for a particular agency, a site-specific study and analysis must be
performed.
Underground utility work can damage pavements in three general ways, as illustrated
in Figure 1.
Figure 1. Utility Cut Damage Mechanisms
First, cutting a pavement structure creates an entry point for water that can damage
the underlying pavement layers. Second, removing pavement layers creates a plane
of weakness where the pavement structure may not be adequately supported
laterally – particularly during underground utility maintenance, but also after
restoration. Third, repairing the pavement can introduce roughness if the does not
closely match the adjacent pavement structure. Rough pavements can cause vehicles
to bounce, which creates greater loads on the pavement and leads to more rapid
deterioration (Tarakji 1995, Wilde et al. 2002).
These deterioration mechanisms reduce the condition and structural capacity of a
pavement, which reduces the life of the pavement within and adjacent to the utility
cut (Stevens et al. 2010). Multiple utility cuts on the same street or within a small
area can magnify this impact (San Francisco Department of Public Works 1998,
Tarakji 1995).
1.2 LITERATURE REVIEW
Researchers have used deflection testing, condition surveys, and statistical analyses
to quantify the impact of utility cuts on pavement performance. Results have shown
UTILITY CUT IMPACT ASSESSMENT AND FEE DEVELOPMENT
UKIAH, CA
JULY 2022
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INTRODUCTION
FINAL REPORT
3
that utility cuts can reduce pavement life by 15% to 55%, which consequently costs
local agencies millions of dollars in premature street repair and remediation
expenses. Studies have also shown that underground utility work affects not only the
excavated area, but often weakens the adjacent pavement. The affected pavement
varies based on agency and location but is typically 4 to 5 feet from the edge of the
trench.
To help restore some of the lost structural capacity and performance due to cutting
the pavement, many agencies have set restoration standards. Restoration standards
in California typically include a T-Cut along with a restoration treatment that may be
as extensive as replacing the full lane for the entire affected block.
To recover the cost of pavement damage associated with performing underground
utility work, many agencies impose utility cut fees. In California, these fees are
typically based on factors including functional classification, pavement age, Pavement
Condition Index (PCI), and/or utility cut depth and orientation (longitudinal or
transverse).
Appendix A provides additional details gathered from California agencies regarding
the impact of utility cuts on pavement performance, the importance of adequate
utility cut restoration, and the policies established to address pavement degradation
caused by utility cuts.
UTILITY CUT IMPACT ASSESSMENT AND FEE DEVELOPMENT
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JULY 2022
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UTILITY CUT IMPACT ASSESSMENT AND FEE DEVELOPMENT
TECHNICAL APPROACH UKIAH, CA
FINAL REPORT
4
2 Technical Approach
2.1 EVALUATIONS
Based on the relevant studies reviewed, it is clear that utility cuts have an overall
negative impact on pavement performance. These impacts can take two forms:
•Structural – Reduced pavement strength
•Functional – Shortened pavement service life
For this study, City streets both with and without cuts were evaluated for both
structural and functional deterioration and fees were developed to compensate for
both types of deteriorations caused by the presence of utility cuts.
Structural deterioration is evaluated by measuring the overlay thickness needed to
reach an acceptable structural capacity under a specified traffic load, usually
expressed through the Traffic Index (TI). If the cut weakens the pavement structure,
then the sections with cuts will require a thicker overlay than the sections with no
cuts. The overlay thickness is calculated using deflection data obtained through falling
weight deflectometer (FWD) testing, using the procedure in the California
Department of Transportation’s (Caltrans) Highway Design Manual (Caltrans 2018).
In this technique, deflection data are used to measure the relative loss of structural
capacity resulting from the presence of utility cuts: higher deflections represent
weaker pavements. This loss of structural capacity necessitates thicker overlays, thus
increasing the cost of rehabilitation for a street with utility cuts over the cost for a
street without cuts.
Functional deterioration is evaluated in terms of Pavement Condition Index (PCI), a
scale that ranges from 0 to 100 (Table 1).
Table 1. Pavement Condition Categories
Condition Category PCI Range
I-Excellent 85-100
I-Very Good/Good 70-84
II/III- Fair 50-69
IV-Poor 25-49
V-Failed 0-24
As shown, a pavement in excellent condition has a PCI above 85, while a failed
pavement has a PCI below 25. The PCI is calculated from pavement distress data
collected through visual inspection surveys. The pavement distresses are usually
categorized as structural and environmental distress types. The degree of pavement
deterioration is affected by the types of distresses found as well as the severity and
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UTILITY CUT IMPACT ASSESSMENT AND FEE DEVELOPMENT
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FINAL REPORT
5
quantity of those distresses. Note that, loss in structural capacity mentioned above
could lead to functional deterioration in terms of structural distress types (such as
fatigue cracking or rutting).
2.2 METHODS
The flowchart shown in Figure 2 presents the methodology for this study. Field testing
was used to estimate the loss of structural capacity due to cuts (structural
evaluation). Distress data from the City’s StreetSaver® database were analyzed to
estimate the impact of cuts on pavement condition and lifespan (functional
evaluation).
Figure 2. Technical Approach
2.2.1 Structural Evaluation
The following tasks were performed for the field evaluation:
•Selected 16 sites with and without cuts.
•Conducted deflection testing and coring.
•Calculated and compared overlay thicknesses for the sections with and without
cuts.
2.2.2 Functional Evaluation
To perform a rigorous analysis using this approach, a pavement management system
(PMS) database that contains sufficient historical data to allow comparison of streets
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with and without utility cuts is required. The City has a robust PMS (StreetSaver®)
containing pavement distress data since 2001 with thousands of data points.
The following tasks were completed as part of this evaluation:
•Exported PCI inspection history.
•Sorted PCI by distress type (with and without utility cuts).
•Extracted the last rehabilitation dates or construction dates for the sections to
derive age of the pavement.
•Compared the PCIs of the sections with and without cuts by functional class,
age group and size of the cuts .
•Calculated and compared the percent reduction in pavement service life by
functional class, age group, and size of the cut from the pavement
deterioration curves.
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STRUCTURAL EVALUATION UKIAH, CA
FINAL REPORT
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3 Structural Evaluation
3.1 SITE SELECTION
Sixteen sites were selected; each site had a section with a cut and one without a cut
(Figure 3 has examples of test sites). The sections with and without cuts will be often
referred to as “cut section” and “no-cut section,” respectively, in this document.
Figure 3. Examples of Site Selection
The variables in the experimental design were functional class and age group. Table
2 below shows the planned versus actual site selection for each functional class in
each age group. Ideally, approximately two sites would have been identified in each
age group for each functional class.
Table 2. Experimental Design for Site Selection
Functional Class Pavement Age at Time of
Cut, years
No. of Sites in Each Age
Group
Plan Actual
Major Streets
(Arterials/Collectors)
0-5 2 2
6-10 2 2
11-15 2 3
>15 2 3
Minor Streets
(Residentials)
0-5 2 1
6-10 2 1
11-15 2 1
>15 2 3
As can be seen from Table 2, the major streets (arterials/collectors) were moderately
well-distributed among different age groups, but minor streets (residentials) were
not. Overall, 62.5% of the sites were older than 10 years at the time of the cut.
3.2 FWD TESTING LAYOUT
Deflection testing was performed using an FWD, which delivers a transient impulse
load to the pavement surface and measures the resultant pavement response in
terms of deflection. Testing was conducted along the cut, 2 feet away from the cut
(known as the zone of influence) as well as on sections with no cuts (see Figure 4).
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Figure 4. Falling Weight Deflectometer Testing Layout
3.3 TEST RESULTS
As mentioned, the deflection data were used to measure the relative loss of structural
capacity resulting from the presence of utility cuts. Therefore, the deflection at a no-
cut section was expected to be lower than the deflection on the cut or 2-ft near the
cuts if at a cut section or at a section in the zone of influence. Figure 5 illustrates the
expected trend from one of the testing sites in Ukiah.
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Figure 5. Expected Deflection Trend (Low Gap Road in Ukiah)
Figure 6 and Figure 7 present the deflection trend results for the selected test sites.
(arterials/collectors and residentials, respectively). The blue lines indicate the
expected deflection trend.
It was observed that 75% of the sites were adversely affected by the presence of the
utility cuts. The blue lines indicate expected deflection trend or structural damage
due to the presence of utility cuts. In other words, the average deflection
measurements taken either on the cuts or adjacent to the cuts (within the zone of
influence) were higher than the average deflection measurement taken in the no-cut
sections. As discussed in Section 2.1, this indicates that the no-cut sections would
require thinner overlays than the cut-sections. The red lines on the figures indicate
sections that did not show this trend. This could mean that cut sections have thicker
asphalt structure than no-cut sections.
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Figure 6. Deflection Trends for Arterials/Collectors
Figure 7. Deflection Trends for Residentials
3.4 STATISTICAL ANALYSIS
A statistical analysis was conducted to determine whether the differences in
deflection values between the no-cut and cut sections were significant. The t-test was
performed for both functional classes to compare the cut and no-cut section deflection
results. The t-test provides a “P-value” that indicates the probability of a statement
being true; in other words, how likely a particular set of observations would occur.
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In this case, the goal was to determine the probability that two groups of data
(deflection of cut and no-cut sections) were significantly different.
•A P-value less than or equal to 0.05 (at a 95% confidence level) indicates that
the average deflection of the cut sections was significantly higher than the
average deflection of no-cut sections. This means that there is a high
probability of structural damage due to presence of utility cuts.
•A P-value above 0.05 indicates that there was no significant difference in the
average deflection of the cut and no-cut sections.
Table 3 shows that the deflection results for the no-cut and cut sections of the
arterials/collectors were significantly different (P-value less than 0.05), but the
results for residential streets were not significantly different. A P-value of 0.094 for
residential streets indicates that the probability of not finding any structural damage
due to cut is 9.4%.
Table 3. Statistical Analysis of Deflection Data
Functional Class
Average Deflection
(mils) P-value Significant
Difference No-Cut Cut
Arterials/Collectors 35.9 44.3 0.012 Yes
Residential 31.5 47.2 0.094 No
3.5 OVERLAY THICKNESS DESIGN
As mentioned in Section 2.1, overlays are used for maintenance and repair to restore
pavements to an appropriate structural capacity. Overlay designs were performed for
cut, no-cut, and zone-of-influence sections at each test site following Highway Design
Manual criteria (Topic 635; Caltrans 2018). The inputs needed were:
•Existing pavement thickness
o No-cut section: Measured core thickness
o Cut section: Measured core thickness +1” or 3” (whichever is greater;
obtained from City’s trench cut restoration details)
o Zone of influence (2 feet off the cut): Measured core thickness
•Deflection data obtained through FWD testing
•Traffic Index (TI) Assumptions
o Arterials/Collectors: 7
o Residentials: 5.5
Two examples are shown in Figure 8 and Figure 9. Figure 8 shows the results for Low
Gap Road (arterial/collector), where the cut and zone of influence sections would
need 1.1-inch and 2.3-inch overlays to meet structural capacity for a TI of 7,
respectively. The no-cut section would require no overlay.
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Figure 8. Deflection and Overlay Thickness Trend of Low Gap Road
The no-cut section of Empire Drive (Figure 9) would need an overlay of 2.3 inches,
which is almost half of what is required on the cut (an overlay thickness of 4.3 inches)
to meet the structural capacity for a TI of 7.
Figure 9. Deflection and Overlay Thickness Trend of Empire Drive
Figure 10 summarizes the differences in overlay thickness between the no-cut section
and the maximum value of either the cut or zone of influence section for all sites.
The blue bars in Figure 10 indicate the additional overlay thickness needed to
compensate for loss in structural capacity when compared to no-cut sections. The
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red bars indicate that no overlay is needed in the cut or zone of influence section. It
was observed that 75% of the sites would need an average of 2 inches of additional
overlay in the cut or zone of influence section to compensate for the loss in structural
capacity due to utility cuts.
Figure 10. Difference in Overlay Thickness
3.6 FEE DEVELOPMENT
Because the data for residential streets did not show a statistical difference between
the cut and no-cut sections, these data were excluded from the fee schedule
development from structural evaluation. Table 4 presents the difference between the
required overlay thickness in the cut and no-cut sections for major streets
(arterials/collectors) only in different age groups. The cost of this additional overlay
thickness was then calculated using the following assumptions and these assumptions
were discussed with the City.
•Hot Mix Asphalt: $140/ton
•Cold Plane Milling: $0.9/square foot
•Estimated Construction Cost: 40% (arterials/collectors)
•Soft Cost: 25%
•Contingency: 10%
Table 5 presents a summarized tiered fee schedule for major streets (arterials and
collectors) based on structural evaluation of major streets within the city of Ukiah.
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Table 4. Additional Overlay Cost Based on Structural Evaluation
Major Street Name FC Age
Group
∆ Overlay
Thickness*,
inches
Overlay
Cost,
$/SF
Average
Cost
($/SF)
S DORA ST A/C 0-5 0.0 -
$ 4.25 N DORA ST OR AVE A/C 0-5 2.3 $ 6.00
S STATE ST A/C 6-10 0.3 $ 2.50
DORA ST A/C 6-10 0.0 -
GROVE AVE A/C 11-15 0.1 $ 2.00
$ 3.75
LOW GAP RD A/C 11-15 2.3 $ 6.00
N MAIN ST A/C 11-15 0.3 $ 2.00
N OAK ST A/C 16-20 0.3 $ 2.00
BRUSH ST A/C >20 2.0 $ 5.50
EMPIRE DR A/C >20 2.0 $ 5.00
*Difference between Overlay Thickness of No-Cut Section and Maximum of Cut/Zone
of Influence Section
$/SF = Dollars per square foot
Functional Classification (FC): A (Arterials), C (Collectors)
Table 5. Tiered Fee Schedule Based on Structural Evaluation
Functional Class Age Group Fee, $/SF
Arterials/Collectors <10 years $ 4.25
≥10 years $ 3.75
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4 Functional Evaluation
The City maintains a StreetSaver® PMS, which contains inspection data since 2001.
The City’s StreetSaver® database contains a list of all the City’s streets, which are
divided into management sections. For each management section, one or more
sample units were surveyed for pavement condition based on a 10% sampling rate.
Using the surveyed distresses, the PCI for each sample unit was calculated according
to ASTM D6433. Since the condition of the sample units is representative of the
overall condition of the management section, the average PCI for all sample units
within a management section is the PCI for that management section. This robust
database provided approximately 900 sample units with a recorded rehabilitation
date that could be used for the analysis and the observations based on the analysis
of sample units could be used for management sections.
Overall, an average reduction of 9 PCI points was observed when utility cuts are
present. This study further compared the PCIs of pavement sections with and without
cuts based on three variables:
1.Functional class (arterials/collectors and residentials)
2.Pavement age group (0-5 years, 6-10 years, 11-15 years, and >15 years)
3.Cut size (small and large)
Note that sections with known rehabilitation dates and new construction dates were
used for this study because pavement age is a crucial variable for this analysis. Some
obvious outliers were removed to establish confidence in the analysis.
4.1 DEVELOPMENT OF PERFORMANCE MODEL
Pavement deterioration curves of cut and no-cut sections for arterials/collectors and
residentials were developed using the historical data from the City’s database. These
curves are shown in Figure 11 and Figure 12. These curves indicate the following:
•For arterials/collectors, overall sections with cuts deteriorated more rapidly
than sections without cuts for pavements less than 15 years old. Some streets
more than 15 years did not exhibit this trend due to the existing distresses
present.
•For residentials, overall sections with cuts deteriorated more rapidly than
sections without cuts within all age groups.
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Figure 11. Pavement Deterioration Curve for Cut and No-Cut Sections –
Arterials and Collectors
Figure 12. Pavement Deterioration Curve for Cut and No-Cut Sections –
Residentials
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4.2 PCI DIFFERENCE BY AGE GROUP AND CUT SIZE
Next, the pavement sections of different functional classes were grouped by cut size
within different age groups (0-5 years, 6-10 years, 11-15 years and >15 years) for
further evaluation.
The age groups were modified because very few data points were available for streets
older than 15 years. A small sample size (N<20) can affect the reliability of the
analysis because it leads to a higher variability, which may lead to bias.
Consequently, data points for all streets older than 10 years were grouped together
to avoid bias.
Cut sizes ranging between 0.1% and 58% of the sample unit area were analyzed to
evaluate the effect of cut size on PCI reduction and finally categorized into two
groups; cut area <5% (small cuts) and cut area ≥5% (large cuts) of section area.
The selection of this threshold is discussed in the next section.
The PCI of cut and no-cut sections in each group were then compared.
Figure 13 and Figure 14 show the PCI comparison for arterials/collectors and
residentials, respectively. These figures indicate the following:
•Overall PCI decreased with pavement age.
•PCI decreased as cut size increased.
Figure 13. PCI Comparison by Functional Class, Age Group and Cut Size –
Arterials/Collectors
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Figure 14. PCI Comparison by Functional Class, Age Group and Cut Size –
Residentials
4.3 PERCENT REDUCTION IN PCI
Table 6 below presents the percent reduction in PCI within each age group based on
cut size. Observations based on analysis of sample units could be applied to the
management section area.
Table 6. Percent Reduction in PCI by Functional Class, Age Group, and Cut
Size
Functional
Class Age Group Percent Reduction in PCI by Cut Size*
Small Cut Large Cut
Arterials/
Collectors
0-5 years 6% 41%
6-10 years 4% 33%
≥10 years 1% 6%
Residential
0-5 years 19% 34%
6-10 years 9% 40%
≥10 years 9% 29%
*Represents the amount the PCI of the section would be reduced compared to a no-cut section
Small cut =Cut Area <5% of Section Area
Large cut =Cut Area ≥5% of Section Area
Table 6 indicates the following:
•Overall, an average PCI reduction of approximately 8% was observed if the
cut area was less than 5% of the section area.
•If the cut area was equal to or greater than 5% of the section area, an average
PCI reduction of 31% was observed.
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Table 7 shows an example of how these results affect pavement condition. As
described in Section 2.1, pavements are assigned one of five condition categories
based on their PCI. A large pavement cut could drop a pavement in excellent
condition to the “Fair” category or a pavement in fair condition to the “Poor” category.
In other words, a 31% reduction in PCI means that the pavement drops an entire
condition category. These changes in pavement condition result in different
maintenance treatments and higher unit costs. A pavement that would have needed
a slurry seal if there had been no cuts might now need a more expensive thin overlay
treatment.
Table 7. Impact of PCI Reduction on Pavement Condition Category
Condition Category PCI Range
Examples
No-Cut
Section PCI
Cut Section PCI after
31% Reduction
(Cut Area≥ 5%)
I-Excellent 85-100 90 -
I-Very Good/Good 70-84 80 -
II/III- Fair 50-69 60 62, 55
IV-Poor 25-49 35 41
V-Failed 0-24 24
This analysis indicates that cut sizes equal to or above 5% of the section area have
a critical impact on pavement performance and more expensive restoration measures
need to be considered on bigger cuts.
4.4 PERCENT REDUCTION IN PAVEMENT LIFE
A reduction in PCI also affects the service life of the pavement. Residentials have a
total service life of approximately 36 years, while arterials/collectors have a total
service life of approximately 29.5 years. Based on the standard Remaining Service
Life (RSL) definition, a pavement’s RSL reaches zero when a pavement falls into failed
condition (i.e., it has a PCI of 24 or less).
The percent reduction in pavement service life due to utility cuts was estimated using
the StreetSaver® family deterioration curves for asphalt concrete streets, as shown
in Figure 15. For example, assume an arterial/collector (aged 0-5 years) with no cut
has a PCI of 84. A PCI of 84 for arterials/collectors corresponds to an equivalent
service life of 6 years (shown by the solid green arrows on the figure). Based on the
analysis in the previous section, a cut area greater than 5% of sample unit area would
drop the PCI to 50; a PCI of 50 corresponds to an equivalent service life of 22 years
(shown by the dashed green arrows on the figure). Consequently, the cut in this
example reduces the pavement service life by 16 years, or 55% of its 29.5-year
service life.
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RSL = Remaining Service Life
Figure 15. Pavement Family Deterioration Curves for Streets in Ukiah
The above calculation was performed for both functional classes in all age groups and
for all cut sizes to estimate the percent reduction in pavement service life. The results
are illustrated in Figure 16 (arterials/collectors) and Figure 17 (residentials).
Figure 16. Percent Reduction in Pavement Service Life – Arterials/Collectors
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Figure 17. Percent Reduction in Pavement Service Life – Residentials
The figures indicate the following:
•The reduction in pavement life decreased as pavements aged; this means that
cuts had a greater impact on new pavements than on old pavements.
•Larger cuts resulted in greater reductions in pavement service life. An average
pavement life was reduced by approximately 36% if the cut area was equal to
or greater than 5% of the section area.
Also, multiple small cuts on one street that when combined add up to more than 5%
of the section area would be more detrimental than small cuts on streets that total
less than 5% of the section area.
The percent reductions in pavement life for arterials/collectors within age groups 0-
5 years and 6-10 years were very similar for small cuts. The same trend existed for
residentials with large cuts within those age groups. Consequently, streets newer
than 10 years were grouped together, resulting in two final age groups (Age <10
years and Age ≥10 years) for both functional classes. This approach provides
consistency with the fee schedule developed for the structural evaluation.
Table 8 summarizes the percent reduction in pavement life based on functional class,
pavement age, and cut size following the analysis in the previous sections.
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Table 8. Percent Reduction in Pavement Life by Functional Class, Pavement
Age, and Cut-Size
Functional
Class Age Group Percent Reduction in Pavement Service Life*
Small Cuts Large Cuts
Arterials/
Collectors
0-10 years 10% 50%
≥10 years 1% 5%
Residentials 0-10 years 25% 50%
≥10 years 10% 20%
*Represents the amount the service life of the section would be reduced compared to a no-cut section
Small cut =Cut Area <5% of Section Area
Large cut =Cut Area ≥5% of Section Area
4.5 STATISTICAL ANALYSIS
Similar to the structural evaluation (Section 3.4), a statistical analysis was conducted
on the StreetSaver® data to determine whether the differences in the PCI of
pavements with cuts and those without cuts were significant. The t-test was
performed within each pavement age group to compare the cut and no-cut pavement
sections. In this case, the goal was to determine the probability that two groups of
data (PCI of cut and no-cut sections) were significantly different.
•A P-value less than 0.05 (at a 95% confidence level) indicates that the PCI of
the cut sections were significantly lower than the PCI of no-cut sections. This
means that there is a high probability that cuts would have an adverse impact
on the pavement.
•A P-value above 0.05 indicates that the differences in the PCI of cut and no-
cut sections were not statistically significant.
Table 9. Statistical Analysis of StreetSaver® Data
Functional
Class
Age
Group
PCI of
No-Cut
Sections
PCI of
Cut-Sections P-Value Significant
Difference
Small
Cut
Large
Cut
Small
Cut Large
Cut Small
Cut Large
Cut
Arterials/
Collectors
<10 years 81 77 50 0.05 0.00 Yes Yes
≥10 years 48 47 45 0.47 0.24 No1 No1
Residentials <10 years 82 70 50 0.00 0.00 Yes Yes
≥10 years 56 51 40 0.07 0.00 No2 Yes
1 Though not statistically significant, Table 8 showed 1% and 5% reduction in pavement life due to
small and large cuts, respectively, for the arterials/collectors.
2 If multiple small cuts are present and they add up to more than 5% of the section area, there will
be a significant difference in pavement performance for the sections with and without cuts.
Small cut = <5% of Section Area
Large cut = ≥5% of Section Area
The results, summarized in Table 9, indicate the following:
•The arterials/collectors older than 10 years did not show a statistically
significant difference in terms of PCI on cut versus no-cut sections. Note that
Table 8 reported a reduction in pavement life due to the cuts.
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•The same was found for older residential sections, but only for small cuts. A P-
value of 0.07 in Table 9 indicates that the probability of not finding any adverse
impact due to small cuts on residential streets older than 10 years is 7%.
However, the difference in PCI was significant for large cuts, indicating a high
probability of functional damage due to utility cuts. Note that multiple small
cuts can have the equivalent impact of a large cut.
4.6 FEE DEVELOPMENT
To quantify the cost impacts of pavement life reduction, the StreetSaver® decision
tree was used to explore treatment options for different pavement condition
categories. It was observed that some types of rehabilitation treatments (i.e.,
overlay, mill and overlay, or full depth reclamation) were recommended for
pavements in all condition categories except Condition Category I (Very Good). Based
on the decision tree, pavements under Condition Category V (Very Poor/Failed) would
require FDR treatment. Since FDR is an expensive and extensive surface
reconstruction option for failed pavements, the treatment unit cost for Condition
Category IV was used to compensate for damages to non-failed pavements. The unit
costs for treatment under Condition Category IV were estimated based on the
assumptions mentioned in Section 3.6. The estimated unit costs were:
•Arterials/collectors (2.5” Mill and Fill with HMA and 8% Digouts) = $7.50 per
square foot
•Residentials (2” HMA Overlay with 8% Digouts) = $4.50 per square foot
These unit costs were multiplied by the percent reductions in Table 8 and rounded to
nearest 50 cents based on functional class, pavement age, and cut size. The results
are shown in Table 10.
Table 10. Tiered Fee Schedule using Functional Evaluation
Functional
Class Age Group Fee, $/square foot
Small Cut Large Cut
Arterials/
Collectors
0-10 years $ 1.00 $ 4.00
≥10 years $ 0.50 $ 0.50
Residentials 0-10 years $ 1.50 $ 2.50
≥10 years $ 0.50 $ 1.00
Small cut = Cut Area <5% of Section Area
Large cut = Cut Area ≥5% of Section Area
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5 Fee Implementation
5.1 FEE COMPARISON BY EVALUATION TYPE
Since utility cuts cause damage in both structural capacity and functional
performance of a pavement, both evaluations are crucial in developing a fee to
compensate for those damages. First, the statistical significance of the results from
the evaluations were compared. As shown in Table 11, both evaluations provided
statistically significant results for at least one functional class and one age group.
Table 11. Statistical Significance Based on Evaluation
Functional Class Years
Statistical Significance
Structural
Evaluation
Functional Evaluation
Small Cut Large Cut
Arterials/Collectors <10 Years Yes Yes Yes
≥10 Years No No
Residentials <10 Years No Yes Yes
≥10 Years No Yes
Then the fees from the structural and functional evaluations were compared, as
shown in Table 12.
Table 12. Fee Comparison Based on Evaluation
Fee, $/SF
Functional Class Age Group Structural
Evaluation
Functional Evaluation
Small Cut Large Cut
Arterials/Collectors 0-10 years $ 4.25 $ 1.00 $ 4.00
≥10 years $ 3.75 $ 0.50 $ 0.50
Residentials 0-10 years - $ 1.50 $ 2.50
≥10 years - $ 0.50 $ 1.00
Small cut =Cut Area <5% of Section Area
Large cut =Cut Area ≥5% of Section Area
The fee comparison shows that:
•Fees developed for arterials/collectors aged 10 year or less were closely
aligned for large cuts in both evaluations. Note that arterial/collectors selected
in the field for structural evaluation had large cuts.
•Fees developed in the structural evaluation for arterial/collectors aged older
than 10 years were 3.75 times higher than the fees developed in the functional
evaluation. The data for arterials/collectors older than 10 years were not
observed to be significantly different under functional evaluation. However,
Table 8 showed percent reduction in pavement life due to presence of both
small and large cuts. Therefore, a fee was developed for arterials/collectors
older than 10 years using functional evaluation approach.
•The residential sites were not well distributed among different age groups for
field evaluation (Table 2) and the deflection data for residentials in the
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structural evaluation were not observed to be significantly different; therefore,
a fee was not developed using structural evaluation approach. However, in the
functional evaluation, the PCI was observed to be significantly different for
large cuts in residential pavements and a fee was developed. In addition, a fee
was developed for small cuts because multiple small cuts with an area totaling
a large cut would result in comparable pavement damage.
To compensate for both structural and functional damage to the pavement from utility
cuts, the maximum fee in each of the above categories is recommended. This would
yield the fees listed in Table 13.
Table 13. Tiered Fee Schedule
Functional Class Age Group Fees ($/square foot)
Small Cut Large Cut
Arterials/ Collectors <10 years $ 1.00 $ 4.25
≥10 years $ 0.50 $ 3.75
Residential <10 years $ 1.50 $ 2.50
≥10 years $ 0.50 $ 1.00
Small cut = Cut Area <5% of Section Area
Large cut = Cut Area ≥5% of Section Area
5.2 FEE IMPLEMENTATION
Table 13 can be used to charge the full recovery costs for the damage caused by the
cuts. Note that “section area” for fee implementation is defined here as the City’s
individual management section area from StreetSaver®. The typical management
section area obtained from StreetSaver® database for residential streets (700 feet x
30 feet) or arterials/collectors (1,050 feet x 40 feet) could be used as representative
average section areas. However, actual street areas or block areas can be used with
a similar implementation strategy if desired.
5.2.1 Large Pavement Cuts
The analysis herein indicates that cuts greater than 5% of the section area have a
critical impact on pavement performance and results in the pavement condition
dropping by an entire condition category. In addition, it also results in a 38%
reduction in the pavement service life. Therefore, a large cut would trigger aggressive
restoration, such as an overlay of the entire section. In other words, if the utility cut
area is large enough (either singly or in combination) to require an overlay, then the
responsible party(ies) will pay the full amount of the overlay cost.
The following fee equation was developed for large cuts: 𝑇𝑇𝑇𝑇𝑇𝑇𝑇𝑇𝑇𝑇 𝑅𝑅𝑅𝑅𝑅𝑅𝑇𝑇𝑅𝑅𝑅𝑅𝑅𝑅𝑅𝑅 𝐹𝐹𝑅𝑅𝑅𝑅,$ =𝑈𝑈𝑈𝑈𝑈𝑈𝑇𝑇 𝐶𝐶𝑇𝑇𝐶𝐶𝑇𝑇 (𝐹𝐹𝑅𝑅𝑇𝑇𝐹𝐹 𝑇𝑇𝑇𝑇𝑇𝑇𝑇𝑇𝑅𝑅 13)∗𝑇𝑇𝑇𝑇𝑇𝑇𝑇𝑇𝑇𝑇 𝑀𝑀𝑇𝑇𝑈𝑈𝑇𝑇𝑀𝑀𝑅𝑅𝐹𝐹𝑅𝑅𝑈𝑈𝑇𝑇 𝑆𝑆𝑅𝑅𝑅𝑅𝑇𝑇𝑈𝑈𝑇𝑇𝑈𝑈 𝐴𝐴𝑅𝑅𝑅𝑅𝑇𝑇 𝑇𝑇𝑇𝑇 𝑂𝑂𝑅𝑅𝑅𝑅𝑅𝑅𝑇𝑇𝑇𝑇𝑅𝑅 (Eq 1)
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5.2.2 Small Pavement Cuts
Because multiple small cuts on one street that add up to more than 5% of the section
area cause as much damage as one large cut of 5% or greater, the fees in Table 13
cannot be applied directly. Instead, the fee for smaller utility cut areas is based upon
the ratio of the cut size to the cut size that results in an overlay (i.e., 5% of
Management Section Area). For example, the fee for a 5% cut would be the total
management section overlay cost (100%) as mentioned in Section 5.2.1 (Eq 1), while
the fee for a 2% cut would be 2%/5% or 40% of the total overlay cost.
This is illustrated in the steps below. 𝑇𝑇𝑇𝑇𝑇𝑇𝑇𝑇𝑇𝑇 𝑂𝑂𝑅𝑅𝑅𝑅𝑅𝑅𝑇𝑇𝑇𝑇𝑅𝑅 𝐶𝐶𝑇𝑇𝐶𝐶𝑇𝑇,$ =𝑈𝑈𝑈𝑈𝑈𝑈𝑇𝑇 𝐶𝐶𝑇𝑇𝐶𝐶𝑇𝑇∗ 𝑇𝑇𝑇𝑇𝑇𝑇𝑇𝑇𝑇𝑇 𝑀𝑀𝑇𝑇𝑈𝑈𝑇𝑇𝑀𝑀𝑅𝑅𝐹𝐹𝑅𝑅𝑈𝑈𝑇𝑇 𝑆𝑆𝑅𝑅𝑅𝑅𝑇𝑇𝑈𝑈𝑇𝑇𝑈𝑈 𝐴𝐴𝑅𝑅𝑅𝑅𝑇𝑇 (Eq 2)
Eq 2 with unit cost from Table 13 is applicable for the sections with cuts equal to or
greater than 5% of the total management section area.
If Area of Cut < 5% of Section Area: 𝑇𝑇𝑇𝑇𝑇𝑇𝑇𝑇𝑇𝑇 𝑅𝑅𝑅𝑅𝑅𝑅𝑇𝑇𝑅𝑅𝑅𝑅𝑅𝑅𝑅𝑅 𝐹𝐹𝑅𝑅𝑅𝑅,$ =�𝐴𝐴𝑟𝑟𝑟𝑟𝑟𝑟 𝑜𝑜𝑜𝑜 𝐶𝐶𝐶𝐶𝐶𝐶5% 𝑜𝑜𝑜𝑜 𝑇𝑇𝑜𝑜𝐶𝐶𝑟𝑟𝑇𝑇 𝑀𝑀𝑟𝑟𝑀𝑀𝑟𝑟𝑀𝑀𝑟𝑟𝑀𝑀𝑟𝑟𝑀𝑀𝐶𝐶 𝑆𝑆𝑟𝑟𝑆𝑆𝐶𝐶𝑆𝑆𝑜𝑜𝑀𝑀 𝐴𝐴𝑟𝑟𝑟𝑟𝑟𝑟�∗ 𝑇𝑇𝑇𝑇𝑇𝑇𝑇𝑇𝑇𝑇 𝑂𝑂𝑅𝑅𝑅𝑅𝑅𝑅𝑇𝑇𝑇𝑇𝑅𝑅 𝐶𝐶𝑇𝑇𝐶𝐶𝑇𝑇 (Eq 3)
Incorporating Unit Cost: 𝑇𝑇𝑇𝑇𝑇𝑇𝑇𝑇𝑇𝑇 𝑅𝑅𝑅𝑅𝑅𝑅𝑇𝑇𝑅𝑅𝑅𝑅𝑅𝑅𝑅𝑅 𝐹𝐹𝑅𝑅𝑅𝑅,$ =�𝐴𝐴𝑟𝑟𝑟𝑟𝑟𝑟 𝑜𝑜𝑜𝑜 𝐶𝐶𝐶𝐶𝐶𝐶5% 𝑜𝑜𝑜𝑜 𝑇𝑇𝑜𝑜𝐶𝐶𝑟𝑟𝑇𝑇 𝑀𝑀𝑟𝑟𝑀𝑀𝑟𝑟𝑀𝑀𝑟𝑟𝑀𝑀𝑟𝑟𝑀𝑀𝐶𝐶 𝑆𝑆𝑟𝑟𝑆𝑆𝐶𝐶𝑆𝑆𝑜𝑜𝑀𝑀 𝐴𝐴𝑟𝑟𝑟𝑟𝑟𝑟�∗(𝑈𝑈𝑈𝑈𝑈𝑈𝑇𝑇 𝐶𝐶𝑇𝑇𝐶𝐶𝑇𝑇 (𝐹𝐹𝑅𝑅𝑇𝑇𝐹𝐹 𝑇𝑇𝑇𝑇𝑇𝑇𝑇𝑇𝑅𝑅 13)∗ 𝑇𝑇𝑇𝑇𝑇𝑇𝑇𝑇𝑇𝑇 𝑀𝑀𝑇𝑇𝑈𝑈𝑇𝑇𝑀𝑀𝑅𝑅𝐹𝐹𝑅𝑅𝑈𝑈𝑇𝑇 𝑆𝑆𝑅𝑅𝑅𝑅𝑇𝑇𝑈𝑈𝑇𝑇𝑈𝑈 𝐴𝐴𝑅𝑅𝑅𝑅𝑇𝑇) (Eq 4)
Simplifying, by eliminating Management Section Area: 𝑇𝑇𝑇𝑇𝑇𝑇𝑇𝑇𝑇𝑇 𝑅𝑅𝑅𝑅𝑅𝑅𝑇𝑇𝑅𝑅𝑅𝑅𝑅𝑅𝑅𝑅 𝐹𝐹𝑅𝑅𝑅𝑅,$ =�𝐴𝐴𝑟𝑟𝑟𝑟𝑟𝑟 𝑜𝑜𝑜𝑜 𝐶𝐶𝐶𝐶𝐶𝐶5% �∗ 𝑈𝑈𝑈𝑈𝑈𝑈𝑇𝑇 𝐶𝐶𝑇𝑇𝐶𝐶𝑇𝑇 (𝐹𝐹𝑅𝑅𝑇𝑇𝐹𝐹 𝑇𝑇𝑇𝑇𝑇𝑇𝑇𝑇𝑅𝑅 13) (Eq 5)
An additional 2 feet in each direction is included in the fee calculation to incorporate
a 2-foot zone of influence surrounding the cut area because a slumping effect is
usually predominant. Thus, the following fee equation for small cuts would be: 𝑇𝑇𝑇𝑇𝑇𝑇𝑇𝑇𝑇𝑇 𝑅𝑅𝑅𝑅𝑅𝑅𝑇𝑇𝑅𝑅𝑅𝑅𝑅𝑅𝑅𝑅 𝐹𝐹𝑅𝑅𝑅𝑅,$ =𝑈𝑈𝑈𝑈𝑈𝑈𝑇𝑇 𝐶𝐶𝑇𝑇𝐶𝐶𝑇𝑇 (𝐹𝐹𝑅𝑅𝑇𝑇𝐹𝐹 𝑇𝑇𝑇𝑇𝑇𝑇𝑇𝑇𝑅𝑅 13)∗(𝐶𝐶𝐶𝐶𝑇𝑇 𝐿𝐿𝑅𝑅𝑈𝑈𝑀𝑀𝑇𝑇ℎ+ 2
′+ 2
′)∗(𝐶𝐶𝐶𝐶𝑇𝑇 𝑊𝑊𝑈𝑈𝑊𝑊𝑇𝑇ℎ+ 2
′+2′)/0.05 =𝑈𝑈𝑈𝑈𝑈𝑈𝑇𝑇𝐶𝐶𝑇𝑇𝐶𝐶𝑇𝑇 (𝐹𝐹𝑅𝑅𝑇𝑇𝐹𝐹 𝑇𝑇𝑇𝑇𝑇𝑇𝑇𝑇𝑅𝑅 13)∗(𝐶𝐶𝐶𝐶𝑇𝑇 𝐿𝐿𝑅𝑅𝑈𝑈𝑀𝑀𝑇𝑇ℎ+ 4
′)∗(𝐶𝐶𝐶𝐶𝑇𝑇 𝑊𝑊𝑈𝑈𝑊𝑊𝑇𝑇ℎ+ 4
′)/5% (Eq 6)
5.2.3 Examples of Fee Implementation
Figure 18 presents three examples of cuts of different sizes on residential streets.
For large cuts, many full-block longitudinal trench cuts were observed in Ukiah
(Figure 19). Based on the StreetSaver® database, the typical length and width of a
residential street management section in the City is 700 feet by 30 feet, or an area
of 21,000 square feet. Thus, full block longitudinal trench cut would be equal to or
greater than 5% of the management section area, and thus $2.50/square foot (Table
13) would be charged for the full recovery of the entire management section area
(such as Example 1 below).
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UTILITY CUT IMPACT ASSESSMENT AND FEE DEVELOPMENT
FUNCTIONAL EVALUATION UKIAH, CA
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27
If a small cut (4 feet x 4 feet, or 16 square feet) is made to a residential street that
is less than 10 years old, it would be only 0.1% of the management section area and
the fee charged would be $1.50/square foot (Table 13) for the cut area plus the area
of the zone of influence.
A similar fee would be applied for a cut size of 30 feet x 6 feet (an area of 180 square
feet), where the cut area is 1% of the section area.
Example 1
(Large cut, Eq 1)
Example 2
(Small cut, Eq 6)
Example 3
(Small cut, Eq 6)
Figure 18. Examples of Fee Implementation for Typical 700'x30' Residential
Street with Pavement Age < 10 years
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FUNCTIONAL EVALUATION UKIAH, CA
FINAL REPORT
28
Figure 19. Typical Full-Block Trench Cuts in Ukiah
5.3 FEE COMPARISON WITH OTHER AGENCIES
Utility cut fees are prevalent as a way for local agencies to recoup the cost of
pavement damage associated with underground utility work. Table 14 summarizes
various utility cut fees for agencies throughout California. These fees are based on
factors such as those discussed in this report, including functional classification,
pavement age, PCI, and/or utility cut depth and orientation (longitudinal or
transverse). The fees, in dollars per square foot, are multiplied by the utility cut area
to obtain a dollar value that represents the damage done to the pavement.
Table 14 shows that the proposed fee range for Ukiah aligns very closely with the
fees several of the listed cities and counties. When compared with longitudinal cut
fees from other agencies, the proposed utility cut fee for Ukiah is in the same ballpark
as many of the other agencies. The transverse cut fees for other agencies are higher
than the fees proposed for Ukiah. When comparing fees among different agencies, it
is important to consider that the overall pavement condition varies among different
agencies and thus the performance of pavements with cuts is critical to the existing
conditions.
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FUNCTIONAL EVALUATION UKIAH, CA
FINAL REPORT
29
Table 14. Utility Cut Fee Schedule Range Comparison
Agency Criteria Range, $/SF
Ukiah (2021) Type of Street, Size of Cut, Age of
Pavement $0.50-$4.25
Pacifica (2021)
(Implementation in
Progress)
Type of Street, Size of Cut, Age of
Pavement $0.50-$4.00
City and County of San
Francisco (1998) Age of Pavement $1.00-$3.50
Sacramento County
(1999), Elk Grove
(2020), Santa Cruz
(2003)
Trench Depth, Type of Street, PCI, Type
of Cut
$1.80-$3.90
(Longitudinal Cut and Trench Depth <4ft)
$2.36-$7.80
(Transverse Cut and Trench Depth <4ft)
$1.80-$5.91
(Longitudinal Cut and Trench Depth >4ft)
$3.60-$11.82
(Transverse Cut and Trench Depth >4ft)
Sacramento (1997) Type of Cut, Pavement Age
$1.00-$3.50
(Longitudinal Cut)
$2.00-$7.00
(Transverse Cut)
Modesto (2020) PCI $0-$2.50
Patterson (2020) PCI $0-$7.30
Santa Ana (1999) Type of Street and Age of Pavement $6.21-$13.68
Los Angeles (2018) Type of Street $8.24-$19.44
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July 2022
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SUMMARY UKIAH, CA
FINAL REPORT
30
6 Summary
The purpose of this study was to conduct a detailed literature review of existing
studies conducted on impact of utility cuts on pavement performance, determine
those impacts specifically for Ukiah, quantify the damage and develop a fee to recover
the costs associated with such damage.
Two approaches were utilized in this study to develop fee schedule based on both the
functional and structural deterioration of the pavement.
The following conclusions were determined:
•Utility cuts cause structural damage to pavements and an average overlay
thickness of 2.0 inches is needed to compensate for that loss in structural
capacity.
•Overall, pavements with cuts deteriorate more than pavement without cuts.
An average reduction of 9 points was observed when utility cuts are present.
•As the size of the cut increases, the PCI decreases across all age groups. On
average, the PCI drops by 31% if the cut area is greater than 5% of the section
area.
•Cuts do more damage to new (< 10 years) pavements than older (≥10 years)
pavements. This results in an average percent reduction of the remaining
service life of approximately 36% for new pavements and 11% for old
pavements.
Finally, a fee schedule was developed using both structural and functional evaluation
to recover the full costs of repair for the damage caused by the cuts. The information
required to implement this fee includes the functional class, age of the pavement,
size of the management section area and size of the cut (see Table 13).
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REFERENCES UKIAH, CA
FINAL REPORT
31
7 References
California Department of Transportation (Caltrans). 2018. Highway Design Manual.
San Francisco Department of Public Works. 1998. The Impact of Excavation on San
Francisco Streets. Department of Public Works, City and County of San
Francisco and Blue-Ribbon Panel on Pavement Damage.
Stevens, L., Suleiman, M.T., Schafer, B.R., Ceylan, H., and Videkovich, K.A. 2010.
Investigation of Improved Utility Cut Repair Techniques to Reduce Settlement in
Repaired Areas, Phase II. Iowa Department of Transportation and Transportation
Research Board.
Tarakji, G. 1995. The Effects of Utility Cuts on the Service Life of Pavements in San
Francisco. Volume I. Department of Public Works, San Francisco State
University.
Todres, H.A. and P.E. Baker. 1996. “Utilities Conduct Research in Pavement
Restoration.” APWA Reporter 63(10).
Wilde, W.J., C.A. Grant, and P.K. Nelson. 2002. Manual for Controlling and Reducing
the Frequency of Pavement Utility Cuts. Office of Program Administration.
Federal Highway Administration.
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Appendix A
SUMMARY OF UTILITY CUT STUDIES AND POLICIES
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MEMORANDUM
Date: March 17, 2021
To: City of Ukiah
From: Sharlan Montgomery Dunn, Debaroti Ghosh, Margot Yapp
Subject: Summary of Utility Cut Studies and Policies
Job Number: 1145.01.55
INTRODUCTION
Utility companies often need to cut existing pavements to access and service their
underground equipment. Ideally, all underground utility maintenance would be
performed prior to pavement rehabilitation or reconstruction so that cuts are never made
in new pavement structures. However, despite the best coordination, utility cuts cannot
always be avoided because unanticipated work is often required to maintain essential
public services.
Over the last 30 years, local agencies have been interested in understanding and
quantifying the impact of utility cuts on pavement performance as well as the
corresponding financial impacts. To obtain this information, public agencies, as well as
utility companies, have sponsored engineering investigations and studies (Todres and
Baker 1996). Many such studies are performed in-house or by consulting companies and
are therefore unpublished or difficult to access. These studies often use deflection testing,
condition surveys, and statistical analyses to quantify reduced pavement performance as
a loss in structural capacity and a decrease in pavement condition. To manage the
identified impacts, many studies have recommended restoring additional area
surrounding the cut, increasing the overlay thickness, or imposing a restoration fee on
utility companies.
These studies and recommendations have led to an increase in public policies that 1)
compensate local agencies for the loss of pavement life caused by utility cuts through a
utility cut fee, and 2) achieve more acceptable performance of repair work following
underground utility access and maintenance through rigorous utility cut restoration
standards and moratoria, or “no cut”, periods.
This technical memorandum discusses the impact of utility cuts on pavement
performance, details the importance of adequate utility cut restoration, and summarizes
the policies in place by various California agencies to address pavement degradation
caused by utility cuts.
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IMPACT OF UTILITY CUTS
The impact of utility cuts on pavement performance can vary significantly based on site-
and agency-specific information. Such variables can include the existing pavement
condition, structure, and age; location, orientation, and extent of the utility cut;
environmental factors; traffic loads; and restoration practices and standards.
Quantification of utility cut impacts further depend on local maintenance treatments and
costs. Therefore, to really understand the impact of utility cuts on roadway performance
for a particular agency, a site-specific study and analysis must be performed.
That said, underground utility work can damage pavements in three general ways as
illustrated in Figure 1. First, the act of cutting a pavement structure creates an easy-
access point for water to enter the pavement structure and damage the underlying
pavement layers. Second, the removal of the pavement layers creates a plane of
weakness where the pavement structure may not be adequately supported laterally –
particularly during underground utility maintenance, but also after restoration. Third, the
quality of the repair may not match the adjacent pavement structure, thus introducing
roughness into the pavement. Rough pavements can cause vehicles to bounce, which
creates greater loads on the pavement and leads to more rapid deterioration (Tarakji
1995; Wilde et al. 2002).
Figure 1. Utility Cut Damage Mechanisms
These deterioration mechanisms reduce the condition and structural capacity of a
pavement, which reduces the life of the pavement within and adjacent to the utility cut
(Stevens et al. 2010). Multiple utility cuts on the same street or within a small area can
magnify this impact (Department of Public Works 1998, Tarakji 1995).
Reduction in Pavement Life
In the mid-1990s, San Francisco completed a study on the effect of utility cuts on the life
of pavement (Tarakji 1995) and confirmed that additional damage was caused. Other
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Page 3
cities, including Austin, Cincinnati, Salt Lake City, Philadelphia, and Phoenix, conducted
similar foundational studies and found that utility cuts not only reduced the expected life
of the streets but consequently cost local agencies millions of dollars in premature street
repair and remediation expenses (Arudi et al. 2000; Bodocsi et al. 1995; ERES 1990;
NCE 2003; Peters 2002; Wilde et al. 1996).
For example, Bodocsi et al. (1995) reported that new asphalt pavements, which are
typically designed to last between 15 and 20 years, once cut can lose as much as 8 years
of pavement life. Other studies performed in Austin, Anaheim, Los Angeles, Sacramento,
and Phoenix estimated between 15 and 20 percent reductions in pavement life due to
utility cuts (AMEC 2002; CHEC 1997; IMS 1994; Shahin and Associates 2017; Wilde et
al. 1996). For a typical pavement design life of 20 years, this represents a loss of 3-4
years of pavement life.
Additional factors such as cold climates and multiple excavations can increase the impact
of utility cuts. For example, utility cuts in areas subject to freeze-thaw conditions were
estimated to reduce pavement life by 20 percent (AMEC 2002; Stevens et al. 2010).
Streets with multiple excavations for utility work were estimated to reduce a pavement’s
life by 30 to 55 percent (Shahin and Associates 2017; Tarakji 1995; Tiewater 1997).
Statistical data reported by the Department of Public Works in San Francisco (1998)
showed that the pavement condition rating decreases as the number of utility cuts
increases. For example, the pavement condition index (PCI) for a newer pavement was
reduced from 85 to 64 as the number of utility cuts increased to 10 or more.
Zone of Influence
As previously mentioned, a utility cut can result in a loss of lateral support to the existing
pavement structure surrounding the perimeter of the trench. This can cause the trench
sidewalls to bulge into the trench and weaken the material under the existing pavement.
This weakened area is termed the zone of influence, is illustrated in Figure 2.
Figure 2. Zone of Influence
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Various studies have used deflection testing to investigate the loss of pavement strength
near utility cuts, estimate the zone of influence, and provide recommendations on
restoration (Bodosci et al 1995; Shahin 1999; CHEC 1997, 1998, 1999, 2000; NCE 2000,
2003). Such studies showed a substantial loss of strength in the zone of influence around
the utility cut area (Stevens et al. 2010). For example, studies performed in Union City
and Los Angeles showed that the deflection values within the zone of influence were 41-
74 percent higher than in uninfluenced pavement (CHEC 1998; Shahin and Associates
2017).
These studies also indicated that the zone of influence varies by agency and location but
is most often 4 to 5 feet from the edge of the trench. Table 1 summarizes research
estimating the zone of influence.
Table 1. Summary of Zone of Influence Research
Agency Investigator Publication
Year
Zone of Influence
from Trench Edge
(feet)
Alameda Co, CA CHEC Consulting Engineers, Inc. 2000 5.5
Calgary, Canada Karim et al. 2014 3.3
Cincinnati, OH Bodosci et al. 1995 3
Iowa
Department of
Transportation
Stevens et al. 2010 4
Los Angeles, CA Shahin and Associates 2017 2.5 to 10
(average of 5.2)
San Mateo Co,
CA CHEC Consulting Engineers, Inc. 1999 5
Seattle, WA Nichols Consulting Engineers 2000 At least 2
Springville, UT Guthrie et al. 2015 4
Union City CHEC Consulting Engineers, Inc. 1998 4 to 7
An extensive field and laboratory study by Iowa State University researchers concluded
that the loss of lateral support in the zone of influence is a critical factor in the restoration
of utility trenches (Jensen et al. 2005).
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IMPORTANCE OF UTILITY CUT RESTORATION
As discussed previously, utility cuts can affect pavement performance in and adjacent to
the cut area. The excavation equipment and process can also damage the pavement
adjacent to the cut (Stevens et al. 2010). Simply backfilling the excavated area will not
restore and match the strength and performance of the original material. Therefore, for
long-term pavement performance within and adjacent to utility cuts, adequate repair and
restoration is necessary.
It is difficult to restore cut pavement to a condition and performance level matching the
surrounding pavement. When the repaired pavement condition varies from the existing
pavement condition, the result can be a rough surface. Even if the pavement surface is
smooth and consistent at the time of the repair, the materials may settle and deteriorate
differentially over time. This leads to surface roughness, which then leads to more rapid
deterioration (Noel and Tevlin 2012; PEI 1996; Stevens et al. 2010; Wilde et al. 1996).
Utility cut restoration involves performing a treatment, in addition to adequate filling and
compaction of the excavated area, to restore the pavement life and maintain the
pavement’s structural capacity and performance. Restoration often includes a T-Cut as
well as another treatment, such as an overlay or surface seal, that extends beyond the
length of the T-Cut arm. This restoration combination is illustrated in Figure 3.
T-Cuts involve cutting back a portion of the pavement surface beyond the edge of the
trench to better protect the zone of influence and bridge the plane of weakness. Such
repairs have been found advantageous in the restoration of utility cut trenches by
alleviating the effects of the lateral support loss due to the excavation (Peters 2002;
Stevens et al. 2010). Research has shown that the thickness of the restoration, the
quality of materials used, and the placement and compaction methods of fill materials
are key factors in ensuring strong pavement performance in future years (Jensen et al.
2005; Stevens et al. 2010 Todres and Baker 1996).
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Figure 3. Example Restoration Plan.
Restoration Standards in California
Table 2 summarizes the restoration standards held by several city and county agencies
throughout California. The specific restoration requirements vary depending on the length
of the utility cut, existing PCI, functional classification, and age of the pavement.
Although the use of the T-Cut is widespread among these standards, the additional
surface restoration requirements range from no additional treatment beyond the T-Cut
to full lane replacements for the entire affected block. For example, the cities of Oakland
and San Francisco require a full block restoration depending on the length of the utility
cut. Other agencies require only 6 to 24 inches of restoration beyond the edge of the T-
Cut. The most common restoration treatment in California is a mill and overlay to a
minimum specified depth.
The final required restored pavement thickness also varies among agencies. These final
thickness standards are included in Table 2 as the final asphalt thickness over the trench
and provide insight into how standards vary throughout California. The typical
requirement is for the new restored pavement to conform to the existing pavement
thickness over the trench, but additional thickness is sometimes required.
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Table 2. Summary of Restoration Standards in California Agencies
Agency T-Cut
Required
T-Cut Arm
Width
(in.)
Surface Restoration
Requirement Beyond
T-Cut
Restoration
Treatment
Final Asphalt
Thickness Over
Trench (in.)
Alameda Co Yes 12 None NA Existing thickness
Anaheim Yes 12
For local streets with cut
length >651 ft, restore
all affected lanes for the
entire block
PCI ≥ 60: Slurry
Seal from gutter to
gutter
PCI<60: 2-in. Mill
and Overlay from
gutter to trench
limit
Existing thickness +
1.25
or
Match existing
thickness if ≥ 16 in.
Contra Costa
Co Yes 12 None NA Existing thickness +
1.25
Davis Yes 10
Restoration shall extend
10’ before first patch and
10’ beyond last patch and
be the full width of the
affected lanes
Slurry Seal Existing thickness
(min of 4)
Fremont
If Trench
Width
>24 in.
12 None NA
Existing thickness
(min of 6)
If no T-Cut, 12-15
Fresno Co Yes 6
Minimum of 12 in.
beyond the edge of the
T-Cut
1.25-in. Mill and
Overlay Existing thickness
Long Beach Yes 12 None NA Existing thickness
(min of 4)
Los Angeles Yes 12
If pavement age<8 Yrs,
restore 24 in. beyond the
edge of the T-Cut
1.5-in. Mill and
Overlay
(or half the existing
asphalt thickness,
whichever is less)
Existing thickness
(min of 6)
Los Angeles
Co Yes 12 None NA Existing thickness
(min of 4)
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Table 2 Cont. Summary of Restoration Standards for California Agencies
Agency T-Cut
Required
T-Cut Arm
Width
(in.)
Surface Restoration
Requirement Beyond
T-Cut
Restoration
Treatment
Final Asphalt
Thickness Over
Trench (in.)
Oakland Yes 12
If cut length >0.25*block
length, restore all
affected lanes for the
entire block
PCI >65: Slurry
Seal
PCI ≤ 65: Mill and
Overlay
Existing thickness
(min of 6)
Sacramento Yes 6 None NA Existing thickness
(min of 4)
Sacramento
Co Yes 8
If pavement age<5 Yrs,
restore a minimum of 12
in. beyond the edge of
the T-Cut
1.5-in. Mill and
Overlay
Existing thickness
(min of 6 on major
streets)
(min of 4 on minor
streets)
San
Francisco Yes 12
Minimum of 12 in.
beyond the edge of the
T-Cut
or
If cut length >0.25*block
length, restore all
affected lanes for the
entire block
2-in. Mill and
Overlay
Existing thickness
(min of 2)
San Diego
Co Yes
6-12
(Based on
Trench
Width)
6 in. beyond the edge of
the T-Cut
1.5-in. Mill and
Overlay
Existing thickness +1
(min of 4)
San Jose Yes 12 None NA Existing thickness +3
Santa Clara Yes 6 None NA Existing thickness (8-
10)
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UTILITY CUT POLICIES
A detailed 2002 report prepared for the Federal Highway Administration provided
methods that agencies can use to reduce and minimize the damage to streets due to the
ever-increasing installation and maintenance activities of utility companies (Wilde et al.
2002). Specifically, the report presents three types of policies local agencies can use to
improve the quality of utility cut repairs and promote coordination of facilities. These
strategies are 1) incentive-based policies, 2) fee-based policies, and 3) regulation-based
policies.
Incentive-based policies provide financial or other incentives for using trenchless
technology where technically suitable, performing higher-quality pavement cut repairs,
making smaller or less-damaging cuts, and coordinating with other utility companies to
share trenches or underground resources.
Examples of fee-based policies include requiring a deposit prior to beginning work to
protect against poor repairs, assessing financial penalties for non-compliance with
restoration standards or for failed repairs within a specified period, implementing a time-
based lane rental fee to encourage utility companies to restore traffic access as quickly
as possible, and collecting flat-rate or area-based fees to compensate for increased
degradation associated with cutting and excavating pavement.
Regulation-based policies do not require fees or provide incentives, but place
requirements on the contractor regarding quality of work, and/or restrictions on when
and where trenching can be done. Examples include establishing moratorium periods that
restrict utility cuts in newly resurfaced pavements for a specified time, requiring
pavement restorations to encompass an area larger than the trench area, enhancing
inspections, and enforcing restoration specifications.
Utility Cut Fees in California
Fee-based policies have been growing in popularity throughout California as way for local
agencies to recoup the cost of pavement damage associated with poor performing
underground utility work. Table 3 summarizes several utility-cut fee schedules for various
agencies throughout California. These fees are based on factors including functional
classification, pavement age, PCI, and/or utility cut depth and orientation (longitudinal
or transverse). The fees, in dollars per area, are multiplied by the utility cut area to obtain
a dollar value that represents the damage done to the pavement. In contrast to having
a utility cut fee by area, the city of Santa Barbara has utility cut fee by linear foot. This
fee is multiplied by the length of linear feet cut rather than the affected area to obtain a
dollar value.
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Table 3. Summary of Utility Cut Fees for California Agencies
Agency Year Criteria Fee ($/SF)
Anaheim* 1994 Age < 1 Year 16.48
Elk Grove 2020 Trench Depth < 4 ft Major Streets or All Streets
within 5 years of construction
or structural overlay
PCI 100 and 70 3.90 (long.)
7.80 (trans.)
PCI 69 and 26 2.20 (long.)
4.40 (trans.)
PCI 25 and 0 -
All Other
PCI 100 and 70 2.41 (long.)
4.82 (trans.)
PCI 69 and 26 1.18 (long.)
2.36 (trans.)
PCI 25 and 0 - Trench Depth > 4 ft Major Streets or All Streets
within 5 years of construction
or structural overlay
PCI 100 and 70
5.91 (long.)
11.82
(trans.)
PCI 69 and 26 3.34 (long.)
6.68 (trans)
PCI 25 and 0 -
All Other
PCI 100 and 70 3.66 (long.)
7.32 (trans.)
PCI 69 and 26 1.80 (long.)
3.60 (trans.)
PCI 25 and 0 -
Los
Angeles 2018 Select Streets 19.44
Local Streets 8.24
Modesto 2020 All Streets
PCI 70-100 2.5
PCI 26-69 1.25
PCI 0-25 -
Patterson 2020 All Streets
PCI 70-100 7.3
PCI 50-69 5.25
PCI 0-49 -
*Standard is currently under revision. Fee update anticipated in 2021.
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Table 3 Cont. Summary of Utility Cut Fees for California Agencies
Agency Year Criteria Fee ($/SF)
Sacramento* 1997
Longitudinal Cut
Age <5 3.50
Age 5 to 10 3.00
Age 10 to 15 2.00
Age Over 15 1.00
Transverse Cut
Age <5 7.00
Age 5 to 10 6.00
Age 10 to 15 4.00
Age Over 15 2.00
Sacramento
Co 1999 Trench Depth < 4 ft Major Streets or All Streets
within 5 years of construction
or structural overlay
PCI 100 and 70 3.90 (long.)
7.80 (trans.)
PCI 69 and 26 2.20 (long.)
4.4 (trans.)
PCI 25 and 0 -
All Other
PCI 100 and 70 2.41 (long.)
4.82 (trans.)
PCI 69 and 26 1.18 (long.)
2.36 (trans.)
PCI 25 and 0 - Trench Depth > 4 ft Major Streets or All Streets
within 5 years of construction
or structural overlay.
PCI 100 and 70
5.91 (long.)
11.82 (trans.)
PCI 69 and 26 3.34 (long.)
6.68 (trans)
PCI 25 and 0 -
All Other
PCI 100 and 70 3.66 (long.)
7.32 (trans.)
PCI 69 and 26 1.80 (long.)
3.60 (trans.)
PCI 25 and 0 -
City and
County of
San
Francisco
1998 All streets
Age 0-5 3.50
Age 6-10 3.00
Age 11-15 2.00
Age 16-20 1.00
*Standard is currently under revision. Fee update anticipated in 2021.
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Page 12
Table 3 Cont. Summary of Utility Cut Fees for California Agencies
Agency Year Criteria Fee ($/SF)
Santa Ana 1999
Arterials Streets
Age of street since last repaving
Age 0-5 Years 13.68
Age 6-10 Years 12.11
Age 11-15 Years 11.39
Age 16-20 Years 9.11
Local Streets
Age of street since last repaving
Age 0-5 Years 9.27
Age 6-10 Years 8.24
Age 11-15 Years 7.74
Age 16-20 Years 6.98
Age 21-25 Years 6.21
Santa
Barbara Co Flat fee $0.75 per LF
Santa Cruz 2003 Trench Depth < 4 ft Major Streets or All Streets
within 5 years of Construction
or Structural overlay
PCI 100 and 70 3.9 (long.)
7.8 (trans.)
PCI 69 and 26 2.2 (long.)
4.4 (trans.)
PCI 25 and 0 -
All Other Streets
PCI 100 and 70 2.41 (long.)
4.82 (trans.)
PCI 69 and 26 1.18 (long.)
2.36 (trans.)
PCI 25 and 0 - Trench Depth > 4 ft Major Streets or All Streets
within 5 years of construction
or structural overlay.
PCI 100 and 70
5.91 (long.)
11.82 (trans.)
PCI 69 and 26 3.34 (long.)
6.68 (trans)
PCI 25 and 0 -
All Other Streets
PCI 100 and 70 3.66 (long.)
7.32 (trans.)
PCI 69 and 26 1.80 (long.)
3.60 (trans.)
PCI 25 and 0 -
Union City 1998 Flat fee 17.3
Some agencies allow fee exemptions if the utility work is performed on older pavement
or if the work is performed before an upcoming rehabilitation. For example, the City and
County of San Francisco waive the fee for utility work performed on pavements with PCIs
less than 53 or a pavement age of at least 20 years. The City of Los Angeles does not
require utility cut fees on pavements with rehabilitation scheduled within the next year.
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Moratorium Standards in California
Regulation-based policies, particularly moratoria, have been passed by cities and counties
to protect public infrastructure and preserve the life of streets (Wilde et al. 2002).
Moratoria impose a time period after treatment during which utility or other companies
may not perform trenching activities. Table 4 summarizes several California agencies with
slurry and rehabilitation moratorium standards. If for some reason utility work during a
moratorium period is deemed necessary, agencies often impose higher restoration
standards and limits than those required after the moratorium period has expired.
For example, Los Angeles County only requires a surface restoration of 24 inches beyond
the edge of the T-Cut for non-moratorium streets but requires that the whole block be
repaved for moratorium streets. Such strict moratorium restoration standards encourage
utility companies to perform underground utility maintenance prior to pavement
rehabilitation or reconstruction and discourages utility work in new pavement structures.
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Page 14
Table 4. Summary of Moratorium Standards for California Agencies
Agency
Slurry
Moratorium
(years)
Rehabilitation
Moratorium
(years)
Restoration Details if Moratorium Work
Approved
Anaheim 1 3
Extensive pavement restoration according to
the utility cut standard
Limits shall be determined by the City Engineer
Commerce 2 5
Pavement restoration shall be a length of not
less than 50 ft either side of the trench edge
lines, either perpendicular or parallel to the
curb line
Encinitas 3 5
Resurface at least the length of excavation
from curb to curb or from curb line to the
raised median
Longitudinal trenches – Extend T-Cut, grind and
overlay over the entire affected lane or lanes
(from curb to curb or from curb to median
curb)
Transverse trenches - Extend T-Cut, grind and
overlay to 10 feet beyond each side of the
trench and over the entire affected lane
Los Angeles None 1 Repave the whole block
Los Angeles Co 2 2 Resurface the entire lane width
Oakland 5 5
Pavement restoration shall match or exceed
the most recent resurfacing pavement section
depth and material or as directed by the
Engineer
Sacramento Co 3 3
Slurry seal half of the roadway at locations
affected by the excavation for a minimum total
length of 1,000 feet
San Diego 3 5
Resurface the entire lane width from street
intersection to intersection and from curb to
curb
San Diego Co 3 3
Resurface the entire width of the affected road
and the method of resurfacing shall be the
same as adjacent pavement
San Francisco 5 5 Resurface all affected lanes for entire width of
affected property frontages
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Page 15
SUMMARY AND CONCLUSION
Interest in studying and quantifying the impact of utility cuts on road and street
performance has increased over the last 30 years. Consequently, public agencies, as well
as utility companies, have sponsored engineering investigations and studies to quantify
the impact of utility cuts on pavement performance and estimate the corresponding
financial impacts.
Research has shown that utility cuts can reduce pavement life by 15 to 55 percent, which
consequently costs local agencies millions of dollars in premature street repair and
remediation expenses. Studies have also shown that underground utility work affects not
only the excavated area, but often weakens the adjacent pavement. The affected
pavement varies based on agency and location but is typically 4 to 5 feet from the edge
of the trench.
To help restore some of the lost structural capacity and performance due to cutting the
pavement, many agencies have set restoration standards. Restoration standards in
California typically include a T-Cut along with a restoration treatment that may be as
extensive as replacing the full lane for the entire affected block.
To recover the cost of pavement damage associated with performing underground utility
work, many agencies impose utility cut fees. In California, these fees are typically based
on factors including functional classification, pavement age, PCI, and/or utility cut depth
and orientation (longitudinal or transverse).
As evidenced by the variety of studies, standards, policies, and fees, the impact of utility
cuts on roadway performance can vary significantly based on site-and agency-specific
information. Therefore, to really understand and quantify the impact of utility cuts on
roadway performance for a particular agency, a site-specific study and analysis must be
performed. In addition, utility cut fees should be updated regularly to reflect accurate
and current damage costs.
Page 252 of 272
March 17, 2021
Page 16
REFERENCES
AMEC Earth & Environmental, Inc. 2002. Evaluation of Pavement Cut Impacts. League of
Arizona Cities and Towns, and Association of Public-Private Utility Service Providers.
Arudi, R., Pickering, B., and Flading, J. 2000. Planning and Implementing a Management
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Performance of Street Pavements. The Cincinnati Infrastructure Institute, Department of
Civil and Environmental Engineering, University of Cincinnati.
CHEC Consulting Engineers, Inc. 1997. Utility Cut Damage Assessment for the City of
Sacramento. City of Sacramento Department of Public Works.
CHEC Consulting Engineers, Inc. 1998. Trench Cut Fee Evaluation Study for the City of
Union City. City of Union City, Department of Public Works
CHEC Consulting Engineers, Inc. 1999. Trench Cut Evaluation Study for San Mateo
County. San Mateo County.
CHEC Consulting Engineers, Inc. 2000. Alameda County Trench Cut Study Final Report.
Alameda County.
Department of Public Works. 1998. The Impact of Excavation on San Francisco Streets.
Department of Public Works, City and County of San Francisco and Blue-Ribbon Panel on
Pavement Damage.
ERES International, Inc. 1990. The Effect of Utility Cut Patching on Pavement
Performance in Phoenix, AZ.
Guthrie, W.S, Jackson, K.D., and Montgomery, S.R., and Eggett, D.L. 2015. Quantifying
the Effect of Utility Cuts on the Remaining Service Life of Flexible Pavements in Northern
Utah. City of Springville and Brigham Young University.
Infrastructure Management Systems (IMS), Inc. 1994. Estimated Pavement Cut
Surcharge for the City of Anaheim California, Arterial Highway and Local Streets.
Jensen, K. A., Schaefer, V. R., Suleiman, M. T., White, D. J. 2005. Characterization of
Utility Cut Pavement Settlement and Repair Techniques. Proceedings of the 2005 Mid-
Continent Transportation Research Symposium, Ames, Iowa.
Karim, M., Rizvi, R., Henderson, V., Uzarowski, L., and Chyc-Cies, J. 2014. Effect ofUtility
Cuts on Serviceability of Pavement Assets – A Case Study from the City of Calgary. City
of Calgary and Golder Associates.
Nichols Consulting Engineers, Chtd. 2000. Impact of Utility Cuts on Performance of
Seattle Streets. City of Seattle.
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Nichols Consulting Engineers, Chtd. 2003. Utility Trench Cut Study Final Report. City of
Philadelphia Department of Streets.
Noel, E. and Tevlin, A. 2012. Street Preservation Ordinance and Damage Fee. City of San
Diego Office of the Independent Budget Analyst.
Pavement Engineering Inc, (PEI). 1996. Utility Cut Impact Study for City of Oxnard.
Peters, T. 2002. City Combats Damage to City Streets Caused by Utility Cuts. Public
Works Journal Corporation 133 (4).
Shahin, M.Y. 1999. Report Analyzing Proposed Trench Cut Fee Ordinance. Department of
Public Works, Santa Ana.
Shahin and Associates. 2017. Street Damage Restoration Fee Study. City of Los Angeles,
Department of General Services, Bureau of Street Services.
Stevens, L., Suleiman, M.T., Schafer, B.R., Ceylan, H., and Videkovich, K.A. 2010.
Investigation of Improved Utility Cut Repair Techniques to Reduce Settlement in Repaired
Areas, Phase II. Iowa Department of Transportation and Transportation Research Board.
Tarakji, G. 1995. The Effects of Utility Cuts on the Service Life of Pavements in San
Francisco. Volume I, Department of Public Works, San Francisco State University.
Tiewater, P. 1997. “How to Reduce Utility Trenching Costs.” Better Roads. April 1997, pp
18–20.
Todres, H.A. and Baker, P.E., 1996. Utilities Conduct Research in Pavement Restoration.
APWA Reporter, 63(10).
Wilde, W.J., R. O. Rasmussen, and R. Harrison. 1996. City of Austin Guide for a
Comparative Cost Assessment of Utility Work Alternatives. Austin, TX.
Wilde, W.J., Grant, C.A., and Nelson, P.K. 2002. Manual for Controlling and Reducing the
Frequency of Pavement Utility Cuts. FHWA Report No. FHWA-RD-02-%%%
Page 254 of 272
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Page 18
Table R.1 References
Agency Reference Date
Accessed
Alameda Co
https://static1.squarespace.com/static/57573edf37013b15f0435124/t/5b2
434326d2a734942eb80b7/1529099326535/Design+Guidelines+SD-
2018Jun06.pdf
3/10/2021
Anaheim https://www.anaheim.net/DocumentCenter/View/22954/132 3/10/2021
Contra Costa
Co
https://www.contracosta.ca.gov/DocumentCenter/View/29792/CU01-
PDF?bidId=
3/10/2021
Davis https://www.cityofdavis.org/home/showpublisheddocument?id=8217 3/10/2021
Fremont https://www.fremont.gov/DocumentCenter/View/307/sd-
28_LongitudinalTrenchTransverseTrench?bidId=
3/10/2021
Fresno Co
(Page 293)
http://www.fresnofloodcontrol.org/wp-content/uploads/2014/08/Std-
Specifications-April-1-2011-approved-amended-1-1-12.pdf
3/10/2021
Long Beach
http://longbeach.gov/globalassets/pw/media-
library/documents/resources/engineering/standard-plans/100-general-
roadwork/section-127---trench-requirements-in-street-right-of-way--as-of-
11-13-17-
3/10/2021
Los Angeles https://eng2.lacity.org/techdocs/stdplans/s-400/S-477-2_B4778_%20_.pdf 3/10/2021
Los Angeles
Co
(Page 129)
https://pw.lacounty.gov/des/design_manuals/StandardPlan.pdf 3/10/2021
Oakland http://www2.oaklandnet.com/government/o/PWA/o/EC/s/DGP/index.htm 3/10/2021 (See City of Oakland Guidelines and Standards: Street Excavation Rules)
Sacramento
(Page 42)
https://www.cityofsacramento.org/~/media/Corporate/Files/DOU/Specs-
Drawings/Addendum%202_Final_042412.pdf
3/10/2021
Sacramento
Co
(Page 17)
https://saccountyspecs.saccounty.net/Documents/PDF%20Documents%20
2008/Drawings/Drawings.pdf
3/10/2021
San Francisco
(Page 27) https://sfpublicworks.org/sites/default/files/PW-Order-187005-Signed.pdf 3/10/2021
San Diego Co
(Page 38)
https://www.sandiegocounty.gov/content/dam/sdc/sdcfa/documents/pre
vention/design-standards.pdf
3/10/2021
San Jose
https://www.sanjoseca.gov/home/showdocument?id=37037
3/10/2021 (Cross Section data from personal correspondence with Lorina Popescu,
City of San Jose)
Santa Clara
(Page 31) https://www.santaclaraca.gov/home/showpublisheddocument?id=70118 3/10/2021
Page 255 of 272
March 17, 2021
Page 19
Table R.2 References
Agency Reference Date
Accessed
Oakland https://cao-94612.s3.amazonaws.com/documents/Master-Fee-Schedule-
Combined-FY-19-20-MFS_Final.pdf
3/11/2021
San Diego https://www.sandiego.gov/sites/default/files/legacy/cip/pdf/2015-05-
01_memo.pdf
3/11/2021
Anaheim
Infrastructure Management Systems (IMS), Inc. 1994. Estimated Pavement
Cut Surcharge for the City of Anaheim California, Arterial Highway and
Local Streets.
-
Elk Grove https://www.codepublishing.com/CA/ElkGrove/html/ElkGrove12/ElkGrove
1209.html
3/11/2021
Los Angeles https://eng2.lacity.org/StdFeeList/StdFeeList.pdf 3/11/2021
Modesto https://www.modestogov.com/DocumentCenter/View/4817/Development
-Fee-Schedule---Engineering_Encroachment
3/11/2021
Patterson https://www.codepublishing.com/CA/SantaCruzCounty/html/SantaCruzCo
unty09/SantaCruzCounty0980.html
3/11/2021
Sacramento
Co
http://qcode.us/codes/sacramentocounty/view.php?topic=12-12_09-
12_09_030&frames=on
3/11/2021
City and
County of San
Francisco
https://www.sfpublicworks.org/sites/default/files/Excavation_Code.pdf 3/11/2021
Santa Ana https://www.cacities.org/uploadedfiles/leagueinternet/19/192268aa-511f-
4046-99c7-b14dae47cc11.pdf
3/11/2021
Santa Barbara https://countyofsb.org/pwd/asset.c/224 3/11/2021
Santa Cruz
http://sccounty01.co.santa-
cruz.ca.us/BDS/Govstream2/Bdsvdata/non_legacy_2.0/agendas/2003/200
30401-211/PDF/035.pdf
3/11/2021
Union City CHEC Consulting Engineers, Inc. 1998. Trench Cut Fee Evaluation Study for
the City of Union City. City of Union City, Department of Public Works -
Page 256 of 272
March 17, 2021
Page 20
Table R.3 References
Agency Reference Date
Accessed
Anaheim https://www.anaheim.net/DocumentCenter/View/22954/132 3/11/2021
Commerce Personal correspondence with Daniel Hernandez, City of Commerce 3/11/2021
Encinitas https://www.biasandiego.org/wp-content/uploads/2019/11/Attachment-
2-Resolution-Exhibit-A_clean.pdf 3/11/2021
Los Angeles https://eng2.lacity.org/techdocs/permits/7_3.pdf 3/11/2021
Los Angeles
Co
https://pw.lacounty.gov/general/faq/index.cfm?Action=getAnswers&FaqI
D=JCMtOzVTUCAgCg%3D%3D&Theme=default&ShowTemplate=#:~:text=T
he%20County%20has%20a%20two,date%20of%20the%20resurfacing%20p
roject.
3/11/2021
Oakland https://library.municode.com/ca/oakland/codes/code_of_ordinances?nod
eId=TIT12STSIPUPL_CH12.12EX 3/11/2021
Sacramento
Co https://sacdot.saccounty.net/Pages/Trenchingandroadcutmoratorium.aspx 3/11/2021
San Diego https://www.biasandiego.org/wp-content/uploads/2019/11/Attachment-
1-San-Diego-County-and-City-Trenching-Moratorium-Information.pdf 3/11/2021
San Diego Co https://www.biasandiego.org/wp-content/uploads/2019/11/Attachment-
1-San-Diego-County-and-City-Trenching-Moratorium-Information.pdf 3/11/2021
San Francisco https://www.sfpublicworks.org/sites/default/files/Moratorium%20Streets.
pdf 3/11/2021
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This Page Intentionally Left Blank
Page 258 of 272
ORDINANCE NO.
ORDINANCE OF THE CITY COUNCIL OF THE CITY OF UKIAH ESTABLISHING TRENCH
CUT FEES FOR CERTAIN EXCAVATIONS WITHIN PAVED CITY STREETS
The City Council of the City of Ukiah hereby ordains as follows:
SECTION ONE. FINDINGS:
1.The City Public Works Department commissioned a study by NCE, an engineering consulting
firm that was performed by Project Engineer Debaroti Ghosh, PhD, Senior Engineer Mei-Hui Lee,
PhD, PE and Margot Yapp, PE. The purpose of the study was to investigate the impact of utility
cuts in City streets on pavement performance over a thirty-year period in order to determine the
financial impact of such trench cuts and a corresponding fee to compensate for any resulting
reduction in the useful life of City streets.
2.On February 16, 2022, NCE presented the results of its study to the City Council at its regular
meeting.
3.In July 2022 NCE prepared a Final Report of its study titled: Utility Trench Cut Impact
Assessment and Fee Development (“the Report”).
4.In conducting its hearing on the introduction of this ordinance the City Council considered the
Report which is available at the City’s Public Works Department and on the City’s website at
https://cityofukiah.com/public-works/#forms.
5.The Study found that:
•Utility cuts cause structural damage to pavements and an average overlay thickness of
2.0 inches is needed to compensate for that loss in structural capacity.
•Overall, pavements with cuts deteriorate more than pavement without cuts. An average
reduction of 9 points was observed when utility cuts are present.
•As the size of the cut increases, the Pavement Condition Index (“PCI”) decreases for
streets of all ages. On average, the PCI drops by 31% if the cut area is greater than 5%
of the section area.
•Cuts do more damage to new pavements (less than 10 years old) than older pavements
(more than 10 years old), resulting in an average percent reduction of the streets
remaining service life of approximately 36% for new pavements and 11% for old
pavements.
All these findings were used to develop the fee schedule for the City of Ukiah, as shown in the
table attached hereto as Exhibit A.
6.The fees in Exhibit A use current construction costs in calculating the financial cost of the
reduced useful life of City streets resulting from trench cuts. To recover the actual cost the fee
Page 1 of 8
Attachment 2
Page 259 of 272
Page 2 of 8
requires an automatic annual adjustment calculated by the City Engineer based on the
Construction Cost Index History as reported by Engineering News Records (ENR).
7.As shown by the detailed investigation and analysis in the Report, the trench cut fees imposed
by this ordinance recover the actual cost of allowing public and private entities and persons to cut
trenches in City streets incident to installing underground facilities that only benefit such entity
and/or person other than the customers or ratepayers of such entities or persons.
SECTION TWO.
Article 2, commencing with Section 9535 is hereby added to Chapter 4, Division 9 of the Ukiah
City Code to read as follows:
ARTICLE 2, STREET TRENCH CUT COST RECOVERY FEE
§9535 DEFINITIONS.
For purposes of this Article:
(A)“Applicant” shall mean any Owner, or duly authorized agent of such Owner, who has
submitted an application for a permit to excavate.
(B)“City street” shall mean any public right-of-way which has been accepted, "or is hereafter
accepted, by the City Council or is otherwise treated as part of the City maintained street system.
(C)“Department” shall mean the Department of Public Works.
(D)“Director” shall mean the Director of the Department of Public Works or their designee.
(E)“Excavation” or “Excavate” shall mean any opening in the surface or subsurface of the
public right-of-way.
(F)“Facility” or “facilities” shall mean any and all cables, cabinets, ducts, conduits, converters,
equipment, drains, handholds, manholes, pipes, pipelines, splice boxes, surface location
markers, tunnels, utilities, vaults, and other appurtenances or tangible things owned, leased,
operated, or licensed by an Owner or Person, that are located or are proposed to be located in
the public right-of-way.
(G)“Owner” shall mean any person, including any agency, department, or subdivision of the
City, who owns any facility or facilities that are or are proposed to be installed or maintained in or
removed from the public right-of-way.
(H)“Permit” or “permit to excavate” shall mean a permit to perform an excavation as it has
been approved or may be amended or renewed by the Department, including an encroachment
permit.
Page 260 of 272
(I)“Person” shall mean any natural person, corporation, partnership, or any governmental
agency, including any agency, department, or subdivision of the City, the State of California, or
the United States of America.
(J)“Public right-of-way” shall mean the area across, along, beneath, in, on, over, under, upon,
or otherwise within the public alleys, boulevards, courts, lanes, places, roads, sidewalks, City
streets, and ways within the City, as they now exist or hereafter will exist and which are or will be
under the permitting jurisdiction of the Department of Public Works.
(K)“Seal coat” means a nonstructural road surface treatment designed to increase pavement
life, such as a chip seal or a slurry seal.
(L)“Square foot trench repair reimbursement fee” is the fee set forth in Exhibit A as modified
by the Director of Public Works in accordance with Section 9535.2.
(M)“Structural improvements” means major road surface improvements such as road
reconstruction or overlays.
(N)“Trench influence area” shall mean a two-foot zone surrounding the cut area around the
trench where the excavation occurs.
§9535.1 PURPOSE OF TRENCH CUT COST RECOVERY FEE.
Excavations in paved streets owned and maintained by the City, degrade and shorten the life of
the surface of the streets, which degradation increases the frequency and cost to the public of
necessary resurfacing, maintenance and repair. These excavations cause degradation of the
streets even where the excavations are refilled and repaired in conformity with applicable
standards and requirements. It is appropriate that entities responsible for excavating into the
City’s right-of-way bear the burden of the resulting cost of this degradation and shortened life of
the surface rather than the taxpayers of the City. In addition, establishment of a trench cut cost
recovery fee will create an incentive for utilities to coordinate excavations in the streets. This
Article shall not be construed to relieve those excavating within the City right-of-way of the
obligation to fill, repair and properly maintain the location of the excavation.
§9535.2 ESTABLISHMENT OF TRENCH CUT COST RECOVERY FEE.
No person shall excavate in a public right-of-way without, in addition to satisfying all other
applicable requirements of this Code, having first paid to the City a “trench cut cost recovery fee.”
The amount of this trench cut cost recovery fee shall be determined by reference to the tables
attached as Exhibit A to this ordinance codified in this Article. The tables shall be modified each
fiscal year by the City Engineer and be available to the public at the Department and on the City’s
website. The modification shall become effective on July 1 of each fiscal year after July 1, 2026.
The City Engineer shall calculate the adjustment based on the California Construction Cost Index
which is based on the Engineering News Record (ENR). The base line will be 1983, at that time
the ENR was 4066. If the index ceases to exist, the City Engineer shall propose a replacement
index to be adopted by City Council resolution.
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Page 4 of 8
§9535.3 VARIANCE FROM PAYMENT OF TRENCH CUT COST RECOVERY FEE.
Any person subject to the trench cut cost recovery fee may request that the Director waive the
requirement of payment of the trench cut cost recovery fee due to individual circumstances that
demonstrate, on a case-by-case basis, that the amount of the fee is not reasonably related to the
projected impact of the proposed excavation.
§9535.4 EXCEPTIONS.
(A)Excavations in City streets scheduled for pavement structural improvements within two
years of the date of excavation shall be exempt from the trench cut cost recovery fee.
(B)No trench cut cost recovery fee shall be charged for underground utility district projects
initiated by the City, or utility line relocations necessitated by City street work projects or by street
vacations or abandonments.
(C)No trench cut cost recovery fee shall be charged with respect to excavation in a sidewalk
or a concrete street.
§9535.4 PROHIBITION ON EXCAVATION IN NEWLY RENOVATED PUBLIC RIGHTS-OF-WAY.
(A)Excavation in newly renovated public rights-of-way is prohibited for two years after filing
of a notice of completion or acceptance of a new street or structural overlay of the existing street
except as follows:
(1)Emergency which endangers life or property;
(2)Repair or modification to prevent interruption of essential utility services;
(3)Relocation work that is mandated by City direction;
(4)In a public right-of-way that the City has scheduled for overlay or reconstruction within two
years after the date of excavation;
(5)At the discretion of the Director, trenchless excavations greater than three feet in depth of
cover over the utility facility not requiring a significant surface incision greater than industry
bore pit standards;
(6)Restoration work required pursuant to §9535.6; or
(7)Other situations deemed by the Director to be in the best interest of the general public.
(B)Where a permit is issued to excavate during the two-year period after filing of a notice of
completion or acceptance of a new street or structural overlay of an existing street, payment of
the trench cut cost recovery fee will be required unless: (1) an emergency need to excavate arises
from a natural disaster such as an earthquake; or (2) the excavation is necessary to accomplish
relocation work that is mandated by City, State or Federal legislation.
(C)The prohibition on excavations to a newly renovated public right-of-way shall not apply if:
the only renovation undertaken to the right-of-way is a seal coat.
Page 262 of 272
Page 5 of 8
§9535.5 COORDINATION WITH CITY.
(A)Prior to accepting an application for an excavation permit in the public rights-of-way, the
City shall review and report to the applicant the City’s anticipated repaving plans and information
from utilities on file with the Director identifying planned repair, replacement or extension of
facilities. The applicant shall coordinate, to the extent practicable, with the utility and street work
shown on such plans to minimize damage to, and avoid undue disruption and interference with,
the public rights-of-way. Whenever two or more parties, including the City, have proposed a major
excavation in the same block, they shall meet and confer with the Director or his/her designee
regarding whether it is feasible to conduct excavation jointly. If the parties select a single
contractor to do the joint work, the Director may direct that only a single trench cut cost recovery
fee shall be charged.
(B)To avoid future excavations and to reduce the number of street excavations,
telecommunication companies may be requested, when practical, to install spare conduits.
(C)In order to encourage coordination of excavation and pavement scheduling and planning
between the City and excavators, the City shall update at least annually its anticipated repaving
plans. The anticipated repaving plans shall also identify the public rights-of-way which are then
subject to the excavation prohibition provisions of §9535.4, and the prohibition expiration date for
each such right-of-way. A copy of any repaving plans on file with the Department shall be available
for review by any interested person.
§9535.6. REPAIR OF SUNKEN PAVEMENT OVER EXCAVATION.
(A)If the subsurface materials or pavement over or within the trench influence area become
depressed or broken at any time, the person responsible shall, within 14 days of mailing of written
notice from the Director, immediately inspect the depressed or broken area to ascertain the cause
of the failure. The person shall make repairs to the installation or backfill and have the pavement
restored in the manner and within the time period specified by the Director, but not to exceed 30
days. In the event the Director determines the pavement condition creates a road hazard, the
Director may require the repair to be completed within 48 hours. A trench cut cost recovery fee
shall not be charged for work performed under this section.
(B)If the pavement is not restored as specified by the Director, unless delayed by conditions
beyond the person’s control, the Director may cause the work to be done after giving the person
24 hours’ final notice. The person shall thereafter, upon written demand by the Director, pay the
City an amount calculated by multiplying the number of square feet of pavement restored by the
square foot trench repair reimbursement fee set forth in the most current public works service and
capital improvement fees schedule. The person shall remain responsible for any future repairs of
that portion of pavement over the excavation that was repaired by the City.
§9535.7 CREATION OF TRENCH CUT COST RECOVERY FEE FUND.
Page 263 of 272
There is created and established the “trench cut cost recovery fee fund.” The fund is a restricted
fund, and all funds deposited into the trench cut cost recovery fee fund shall be used solely for
the purposes identified in §9535.1..
§9535.8 DEPOSIT OF MONEYS.
All funds received pursuant to the provisions of §9535.2 shall be placed in the trench cut cost
recovery fee fund.
§9535.9 EXPENDITURE OF FUNDS.
Funds maintained in the trench cut cost recovery fee fund shall only be expended for the
maintenance, rehabilitation, resurfacing, administration and protection of the public rights-of-way
that have been excavated after the effective date of the ordinance codified in this Article.
§9535.10 BUDGETING AND ALLOCATING TRENCH COST RECOVERY FEES FOR WATER,
WASTEWATER AND ELECTRICAL UTILITIES.
As part of the development and adoption of the City’s annual budget the Director or his/her
designee shall develop separate budget line items for anticipated trench cut cost recovery fees
for each of the City owned or operated wastewater, water and electric utilities which own or use
facilities under paved streets within the City maintained street system.
SECTION THREE
1. SEVERABILITY.
If any section, subsection, paragraph, sentence, clause or phrase of this Ordinance, or its
application to any person or circumstance, is for any reason held to be invalid or unenforceable,
such invalidity or unenforceability shall not affect the validity or enforceability of the remaining
sections, subsections, subdivisions, paragraphs, sentence, clause or phrase hereof, irrespective
of the fact that any one or more other sections, subsections, subdivisions, paragraphs, sentences,
clauses or phrases hereof be declared invalid or unenforceable.
2. CEQA.
The City Council finds that this ordinance is not subject to the requirements of the California
Environmental Quality Act (“CEQA”) because adoption of the ordinance is not a “project” within
the meaning of CEQA Guidelines Section 15378 and is exempt under CEQA Guidelines Section
15061(b)(3). This ordinance is not a project as defined by Section 15378 because Section
15378(b)(4) provides that a project does not include “the creation of government funding
mechanisms or other government fiscal activities, which do not involve any commitment to any
specific project which may result in a potentially significant physical impact on the environment.”
The ordinance accordingly is not a project because it creates the type of funding mechanism
described in Section 15378(b)(4) for the purpose of mitigating the cost of resurfacing,
maintenance, and repair of City streets as a result of street excavation and does not involve any
Page 6 of 8
Page 264 of 272
Page 7 of 8
commitment to a project which may result in a potentially significant physical impact on the
environment because it does not approve the construction nor cause the construction of any
specific excavation or other improvements. Further, this ordinance is exempt from CEQA pursuant
to Section 15061(b)(3) on the grounds that it can be seen with certainty that the ordinance will
have no significant impact on the environment.
3.PUBLICATION.
Within fifteen (15) days after its adoption, this Ordinance shall be published once in a newspaper
of general circulation in the City of Ukiah. In lieu of publishing the full text of the Ordinance, the
City may publish a summary of the Ordinance once 5 days prior to its adoption and again within
fifteen (15) days after its adoption.
4.EFFECTIVE DATE.
The ordinance shall become effective thirty (30) days after its adoption.
Introduced by title only on February 18, 2026, by the following roll call vote:
AYES: Councilmembers Rodin, Criss, Orozco, and Mayor Sher.
NOES: None.
ABSENT: None.
ABSTAIN: Councilmember Crane.
Adopted on , 2026, by the following roll call vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Susan Sher, Mayor
ATTEST:
Kristine Lawler, CMC/City Clerk
Page 265 of 272
Small Cut Large Cut
< 10 years $1.00 $4.25
>/= 10 years $0.50 $3.75
< 10 years $1.50 $2.50
>/= 10 years $0.50 $1.00
Large Pavement Cuts
Small Pavement Cuts
Section Area for residential streets is 700 feet x 30 feet. For arterials/collectors, Section Area is
1,050 feet x 40 feet.
Small Pavement Cut is less than 5% of Section Area.
Large Pavement Cut is more than 5% of Section Area.
EXHIBIT A
ORDINANCE NO.
Functional Class Age Group Fee Cost ($/square foot)
(Fee Cost $) X (trench width + 4 )X (trench length + 4) / 5%
(Fee Cost $) X (street width )X (trench cut)
Arterial/Collector
Residential
Page 8 of 8
Page 266 of 272
Small Cut Large Cut
< 10 years $1.00 $4.25
>/= 10 years $0.50 $3.75
< 10 years $1.50 $2.50
>/= 10 years $0.50 $1.00
Large Pavement Cuts
Small Pavement Cuts
Section Area for residential streets is 700 feet x 30 feet. For arterials/collectors, Section Area is
1,050 feet x 40 feet.
Small Pavement Cut is less than 5% of Section Area.
Large Pavement Cut is more than 5% of Section Area.
EXHIBIT A
ORDINANCE NO.
Functional Class Age Group Fee Cost ($/square foot)
(Fee Cost $) X (trench width + 4 )X (trench length + 4) / 5%
(Fee Cost $) X (street width )X (trench cut)
Arterial/Collector
Residential
Page 267 of 272
Page 1 of 2
Agenda Item No: 14.a.
MEETING DATE/TIME: 3/4/2026
ITEM NO: 2026-336
AGENDA SUMMARY REPORT
SUBJECT: Receive Updates on City Council Committee and Ad Hoc Assignments, and, if Necessary,
Consider Modifications to Assignments and/or the Creation/Elimination of Ad Hoc(s).
DEPARTMENT: City Clerk PREPARED BY: Kristine Lawler, City Clerk
PRESENTER: Mayor Sher and Various Councilmembers
ATTACHMENTS:
1. 2026 City Council Special Assignments & Ad Hocs
Summary: City Council members will provide reports and updates on their committee and ad hoc
assignments. If necessary, the Council may consider modifications.
Background: City Council members are assigned to a number of committees and ad hoc activities. These
assignments are included as Attachment 1.
Discussion: Previously, the City Council discussed having more time allocated to reporting on committee and
ad hoc activities. Often, the Council Reports section of the regular agenda is rushed due to impending
business (i.e., public hearings), and not enough time is afforded for reports beyond community activities.
In an effort to foster regular updates on committee and ad hoc assignments, this item is being placed on the
agenda to provide the City Council members an expanded opportunity to report on assignments and modify
assignments as necessary.
The Corp Yard Ad-Hoc was established to work with the Public Works Department to explore the development
of a new corporation yard. A long search for an existing building has gone on for several years and concluded
with a facility purchased in the summer of 2025. Staff would like to reengage with the Ad-Hoc on a monthly
basis as we start the design process in order to develop a full set of plans and specifications for the building
improvements. The Ad-Hoc may subsequently establish a different meeting schedule as needed. Staff
estimates that the design process will take about six to nine months.
Recommended Action: Receive report(s). The Council will consider modifications to committee and ad hoc
assignments along with the creation/elimination ad hoc(s).
BUDGET AMENDMENT REQUIRED: N/A
CURRENT BUDGET AMOUNT: N/A
PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: N/A
REVENUE: No GRANT: No
PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A
COORDINATED WITH: N/A
STRATEGIC PLAN (SP): N/A
CLIMATE INITIATIVES (CI): N/A
GENERAL PLAN ELEMENTS (GP): N/A
Page 268 of 272
Page 2 of 2
Page 269 of 272
2026 CITY COUNCIL SPECIAL ASSIGNMENT LISTLOCAL / UKIAH VALLEYMTG DATE/TIMEMEETING LOCATIONMAILING ADDRESS/CONTACTCOMMITTEE FUNCTIONASSIGNED TOPRINCIPAL STAFF SUPPORTInvestment Oversight CommitteeVariesCivic Center300 Seminary Ave.Ukiah, CA 95482Civic Center300 Seminary Ave.Ukiah, CA 95482Reviews City investments, policies, and strategiesCraneOrozco - AlternateAlan Carter, TreasurerDan Buffalo, Director of Finance; 463-6220 dbuffalo@cityofukiah.comDisaster CouncilShall meet a minimum of once a year at a time and place designated upon call of the chairPlace designated upon call of the chair or, if she/he is unavailable or unable to call such meeting, the first vice chair and then the City Manager or her/his designee.Office of Emergency Management 300 Seminary Ave. Ukiah, CA 95482467-5720 - Traci BoylDevelop any necessary emergency and mutual aid plans, agreements, ordinances, resolutions, rules, and regulations. OrozcoCriss - Alternate Traci Boyl, City Manager's Office Management Analyst; 467-5720; tboyl@cityofukiah.comGreater Ukiah Business & Tourism Alliance (GUPTA)4th Monday of month, 10 a.m.200 S School St.Ukiah, CA 95482200 S School St.Ukiah, CA 95482Promotes tourism and works to strengthen and promote the historic downtown and businesses within the greater Ukiah areaMarianne Davison - Community Services Department Staff Orozco - AlternateShannon Riley, Deputy City Manager;467-5793 sriley@cityofukiah.comMendocino County Inland Water and Power Commission (IWPC)2nd Thursday of month, 6:00 p.m.Civic Center300 Seminary Avenueconference room 5IWPC Staff P.O. Box 1247Ukiah, CA 95482391-7574 - Candace HorsleyDevelops coordination for water resources and current water rights: Potter Valley project - Eel River DiversionRodinOrozco - AlternateJared Walker, Director of Water Resources; 467-5712, jawalker@cityofukiah.comNorth Coast Opportunities (NCO)4th Wednesday of month, 2 p.m.Alternating locations - Ukiah and LakeportGoverning Board ChairNorth Coast Opportunities413 North State StreetUkiah, CA 95482Assist low income and disadvantaged people to become self reliantNeil DavisNeil Davis, City Representative467-5764ndavis@cityofukiah.comSun House Guild ex officio 2nd Tuesday of month, 10:30 a.m.Sun House 431 S. Main St. Ukiah, CA431 S. Main StreetUkiah, CA 95482467-2836Support and expand Grace Hudson MuseumOrozco, SherJake Burgess - Alternate David Burton, Museum Director; 467-2836 dburton@cityofukiah.comUkiah Men's Golf Club Liaison1st Tuesday of month, 4 -5 pmGolf Course Clubhouse599 Park Blvd.Golf Course Clubhouse599 Park Blvdumgc@yahoo.comAn association of male golfers who promote and support golf in Ukiah.Jake BurgessJake Burgess, Community Services Director; 463-6201, jburgess@cityofukiah.comUkiah Valley Basin Groundwater Sustainability Agency (GSA)2nd Thursday of month, 1:30 p.m.Board of Supervisors Chambers; 501 Low Gap RoadUkiah, CACounty Executive Office501 Low Gap Rd., Rm. 1010Ukiah, CA 95482463-4441GSA serves as the Groundwater Sustainability Agency in the Ukiah Valley basinCraneN/A - Alternate Jared Walker, Director of Water Resources; 467-5712, jawalker@cityofukiah.comMENDOCINO COUNTYMTG DATE/TIMEMEETING LOCATIONMAILING ADDRESS/CONTACTCOMMITTEE FUNCTIONASSIGNED TOPRINCIPAL STAFF SUPPORTCity Selection CommitteeCalled as required by the Clerk of the BoardBOS Conference Room501 Low Gap Rd. Rm. 1090Ukiah, CAC/O: BOS501 Low Gap Rd., Rm 1090 Ukiah, CA 95482463-4441Makes appointments to LAFCO and Airport Land Use Commission(Mayor - Primary; Vice Mayor - Alternate)Mayor SherVice Mayor OrozcoKristine Lawler, City Clerk; 463-6217 klawler@cityofukiah.comEconomic Development & Financing Corporation (EDFC)2nd Thursday of month, 2:00 p.m. Primarily 631 S. Orchard Street (location varies)Executive Director631 South Orchard AvenueUkiah, CA 95482467-5953Multi-agency co-op for economic development and business loan programRiley(appointed 12/19/18)Shannon Riley, Deputy City Manager;467-5793 sriley@cityofukiah.comLibrary Advisory Board3rd Wednesdays of alternate months; 1:00 p.m.Various Mendocino County LibrariesUkiah County Library463-4491Review library policy and activitiesSher Rodin - AlternateKristine Lawler, City Clerk; 463-6217; klawler@cityofukiah.comMendocino County 1st District LiaisonMonthly; TBDCivic Center Annexconference room #5411 West Clay St.Ukiah, CA 95482Civic Center300 Seminary Ave.Ukiah, CA 95482To coordinate activities and policy development with the City's 1st District SupervisorCrane Rodin - AlternateSage Sangiacomo, City Manager;463-6221; ssangiacomo@cityofukiah.comMendocino County 2nd District Liaison1st Wednesdays of month, 8:00 a.m.Civic Center Annexconference room #5411 West Clay St.Ukiah, CA 95482Civic Center300 Seminary Ave.Ukiah, CA 95482To coordinate activities and policy development with the County's 2nd District SupervisorCrissRodin - AlternateShannon Riley, Deputy City Manager;467-5793 sriley@cityofukiah.comMendocino Council of Governments (MCOG)1st Monday of month, 1:30 p.m.Board of Supervisors Chambers501 Low Gap RoadUkiah, CAExecutive Director367 N. State Street, Ste. 206Ukiah, CA 95482463-1859Plan and allocate State funding, transportation, infrastructure and project County wideCriss Sher - AlternateTim Eriksen, Public Works Director/City Engineer; 463-6280 teriksen@cityofukiah.comCraig Schlatter, Community DevelopmentDirector; 463-6219; cschlatter@cityofukiah.comMendocino County Airport Land Use CommissionAs neededBOS Conference Room501 Low Gap Rd., Rm. 1090,Ukiah, CAMendocino County Executive Office 501 Low Gap Rd. Rm. 1010 Ukiah, CA 95482To formulate a land use compatibility plan, provide for the orderly growth of the airport and the surrounding area, and safeguard the general welfare of the inhabitants within the vicinityLiaisons: Owen/SchlatterGreg Owen, Airport Manager; 467-2855; gowen@cityofukiah.comCraig Schlatter, Director of Community Development; 463-6219; cschlatter@cityofukiah.comMendocino Local Area Formation Commission (LAFCo)1st Monday of month, 9:00 a.m.Board of Supervisors ChambersExecutive Director200 S. School Street, Ste. 2Ukiah, CA 95482463-4470Required by legislation - planning spheres of influence, annexation, service areas, and special districtsRodinCrane - Alternate for both city seat members on Commission Craig Schlatter, Director of Community Development; 463-6219; cschlatter@cityofukiah.comUpdated: 2/5/2026Attachment 1Page 270 of 272
2026 CITY COUNCIL SPECIAL ASSIGNMENT LISTMENDOCINO COUNTYContinuedMTG DATE/TIMEMEETING LOCATIONMAILING ADDRESS/CONTACTCOMMITTEE FUNCTIONASSIGNED TOPRINCIPAL STAFF SUPPORTMendocino Solid Waste Management Authority (MSWMA)3rd Thursday of every other month (varies), 10:00 a.m.Willits Council ChambersSolid Waste Director3200 Taylor DriveUkiah, CA 95482468-9710County-wide Solid Waste JPACraneSher - AlternateTim Eriksen, Public Works Director/City Engineer; 463-6280 teriksen@cityofukiah.comMendocino Transit Authority (MTA) Board of DirectorsLast Wednesday of month, 1:30 p.m.Alternating locations - Ukiah Conference Center or Fort Bragg, or Point ArenaExecutive Director241 Plant RoadUkiah, CA 95482462-1422County-wide bus transportation issues and fundingSherRodin - Alternate Tim Eriksen, Public Works Director/City Engineer; 463-6280 teriksen@cityofukiah.comMendocino Youth Project JPA Board of Directors3rd Wednesday of month, 7:45 a.m.776 S. State Street Conference RoomMendocino Co. Youth Project776 S. State Street, Ste. 107Ukiah, CA 95482 707-463-4915Targets all youth with a focus on drug and alcohol prevention, healthy alternatives and empowering youth to make healthy choicesCriss Max Brazill, Admin Lieutenant - AlternateTom Corning, Police Chief; 463-6254; tcorning@cityofukiah.comRussian River Flood Control District (RRFCD) Liaison1st Monday of month, 5:30 p.m.151 Laws Ave.,Suite DUkiah, CA151 Laws Ave., Ukiah, CA 95482; rrfc@pacific.net; 462-5278Proactively manage the water resources of the upper Russian River for the benefit of the people and environment of Mendocino CountyWalker/OrozcoJared Walker, Director of Water Resources; 467-5712, jawalker@cityofukiah.comUkiah Players Theater Board of Directors3rd Tuesday of month, 6:00 p.m1041 Low Gap RdUkiah, CA 95482462-12101041 Low Gap RdUkiah, CA 95482462-1210To oversee the activities, organization and purpose of the Ukiah Players TheaterGreg Owen, Airport Manager(appointed 12/19/18)Kristine Lawler, City Clerk; 463-6217 klawler@cityofukiah.comUkiah Unified School District (UUSD) CommitteeQuarterly511 S. Orchard, Ste. DUkiah, CA 95482511 S. OrchardUkiah, CA 95482Information exchange with UUSD Board Chair, Mayor, Superintendent, and City ManagerOrozco, CrissSage Sangiacomo, City ManagerTom Corning, Police ChiefSage Sangiacomo, City Manager; 463-6221 ssangiacomo@cityofukiah.comREGIONALMTG DATE/TIMELOCATIONMAILING ADDRESS/CONTACTCOMMITTEE FUNCTIONASSIGNED TOPRINCIPAL STAFF SUPPORTGreat Redwood Trail Agency (GRTA)Bi-monthly, 3rd Thursdays, 10:30 a.m.Various Locations - announced419 Talmage Road, Suite MUkiah, CA 95482463-3280Provides a unified and revitalized rail infrastructure meeting the freight and passenger needs of the regionRodinSher- Alternate Jake Burgess, Community Services Director463-6201, jburgess@cityofukiah.comLeague of California Cities Redwood Empire Legislative CommitteePrior to Division Meetings, meets 3x in person and then via conference callVarious locations that are announcedRedwood Empire League President; Public Affairs Program Manager (916) 658-8243Elected city officials and professional city staff attend division meetings throughout the year to share what they are doing and advocate for their interests in SacramentoOrozcoCriss - AlternateSage Sangiacomo, City Manager; 463-6221 ssangiacomo@cityofukiah.comRussian River Watershed Association (RRWA)4th Thursday of month, 9:00 a.m. (only 5 times a year)Windsor Town Hall9291 Old Redwood Hwy, #400Windsor, CA 95492707-838-1000Russian River Watershed Association 2235 Mercury Way, Suite 105Santa Rose, CA 95407info@rrwatershed.org707-508-3670 (message only)Consider issues related to Russian river - plans projects and funding requestsRodinSher - AlternateTim Eriksen, Public Works Director/City Engineer; 463-6280 teriksen@cityofukiah.comNorthern California Power Agency (NCPA) - Commission4th Thursday of month, 9:00 a.m. (see NCPA calendar)Roseville, CAand other locations651 Commerce Drive Roseville, CA 95678916-781-4202Pool of State and local power utilities developing and operating power generation, providing scheduling and related energy services and providing regulatory and legislative support.Crane - Commissioner Sher - City Council Alternate Sauers - Alternate and Commissioner in absence of Commissioner CraneCindy Sauers - Electric Utility Director;463-6286 csauers@cityofukiah.comNorthern California Power Agency (NCPA) – Lodi Energy Center (LEC) Appointment2nd Monday of month, 10:00 AMLodi, CA and other locations651 Commerce DriveRoseville, CA 95678916-781-4299Committee oversees the operation, maintenance and expenditures of the LEC 300 MW generating project.Sauers – Project Participate AppointeeCindy Sauers, Electric Utility Director,463-6286, csauers@cityofukiah.comTransmission Agency of Northern California (TANC)4th Wednesday of month, 10 a.m.35 Iron Point Circle Suite 225 Folsom, CA35 Iron Point Cir #225Folsom, CA 95630916-852-1673; info@tanc.usProvide electric transmission to its Member utilities through transmission line ownership or contract arrangements.CraneSauers - AlternateCindy Sauers - Electric Utility Director;463-6286 csauers@cityofukiah.comCSTANDING COMMITTEES MTG DATE/TIME LOCATION MAILING ADDRESS/CONTACTCOMMITTEE FUNCTIONASSIGNED TOPRINCIPAL STAFF SUPPORTDiversity and EquityTBDVirtual Meeting Room(link to be created)Civic Center300 Seminary Ave.Ukiah, CA 95482Improve diversity and equity in the City’s workforce and municipal servicesOrozco/Criss Traci Boyl, City Manager's Office Management Analyst; 467-5720; tboyl@cityofukiah.comFire Executive Committee2nd Tue, every other month beginning in January; 5:00 p.m.Ukiah Valley Conference Center,200 S. School StreetUkiah, CACivic Center300 Seminary Ave.Ukiah, CA 95482sabba@cityofukiah.comPer the recently adopted agreement between the City of Ukiah and the Ukiah Valley Fire Protection DistrictOrozco/SherAlternates: CrissDoug Hutchison, Fire Chief; 463-6263; dhutchison@cityofukiah.comCountywide Oversight Board to the RDA Successor Agencies4th Thursday of January, 4:00 p.m.; meets annuallyUkiah Valley Conference Center,200 S. School StreetUkiah, CACity of UkiahATTN: City Clerk300 Seminary Ave.Ukiah, CA 95482Oversee and direct the Successor Agencies of the former redevelopment agenciesCraneDan Buffalo, Director of Finance; 463-6220 dbuffalo@cityofukiah.comKristine Lawler, City Clerk; 463-6217, klawler@cityofukiah.comWater Executive Committee(Ukiah Valley Water Authority)1st Tue of each month at 5:00 p.m.Ukiah Valley Conference Center,200 S. School StreetUkiah, CACity of UkiahATTN: Water Resources 300 Seminary Ave.Ukiah, CA 95482Oversight of UVWA; set annual budget for the combined water system; Manage rates and collect levies; modify existing water rights for the provision of water service; mediation and dispute resolution; Crane/OrozcoJared Walker, Director of Water Resources; 467-5712, jawalker@cityofukiah.comUpdated: 2/5/2026Page 271 of 272
COMMITTEE ASSIGNED TO PRINCIPAL STAFF SUPPORT
Electric Grid Operational Improvements Crane/Orozco Cindy Sauers, Electric Utility Director;
463-6286 csauers@cityofukiah.com
Trench Cut Policy Development Crane Tim Eriksen, Public Works Director/City Engineer;
463-6280 teriksen@cityofukiah.com
Advance Planning & Policy for Annexation
Applications Crane/Rodin
Craig Schlatter, Community Development Director
463-6219 cschlatter@cityofukiah.com
UVSD/ City Relations
Ad hoc committee to address specific issues with the Ukiah
Valley Sanitation District, including discussion of overall sewer
system service delivery policies, operating policy revisions,
potential revisions to the current Operating Agreement, and
cost sharing
Crane/Orozco
Dan Buffalo, Director of Finance;
463-6220 dbuffalo@cityofukiah.com
Jared Walker, Water Resources Director
467-5712, jawalker@cityofukiah.com
Orr Street Bridge Corridor Rodin/Sher Tim Eriksen, Public Works Director/City Engineer;
463-6280 teriksen@cityofukiah.com
Complete Streets Rodin/Crane
Tim Eriksen, Public Works Director/City Engineer;
463-6280 teriksen@cityofukiah.com
Shannon Riley, Deputy City Manager
467-5793 sriley@cityofukiah.com
Jake Burgess, Community Services Director
463-6201 jburgess@cityofukiah.com
Special Districts (Water District Consolidation)Orozco/Crane Shannon Riley, Deputy City Manager
467-5793 sriley@cityofukiah.com
Corp Yard Planning Crane/Orozco Jason Benson, Senior Civil Engineer
463-6284 jbenson@cityofukiah.com
Mendocino County Courthouse Project and Reuse Sher/Orozco Shannon Riley, Deputy City Manager
467-5793 sriley@cityofukiah.com
City's 150-Year Anniversary Planning Orozco/Rodin Shannon Riley, Deputy City Manager
467-5793 sriley@cityofukiah.com
Airport Policy Criss/Crane Craig Schlatter, Community Development Director
463-6219 cschlatter@cityofukiah.com
Parks & Recreation Special District Exploration Rodin/Orozco Jake Burgess, Community Services Director
463-6201 jburgess@cityofukiah.com
Downtown Zoning Code Crane/Rodin Jesse Davis, Chief Planning Manager
463-6207, jdavis@cityofukiah.com
Tourism Advisory Committee Rodin/Sher Shannon Riley, Deputy City Manager
467-5793 sriley@cityofukiah.com
Historic Preservation Code Sher/Criss Craig Schlatter, Community Development Director
463-6219 cschlatter@cityofukiah.com
Fire Severity Rodin/Orozco Craig Schlatter, Community Development Director
463-6219 cschlatter@cityofukiah.com
CalPERS Crane/Orozco Dan Buffalo, Director of Finance;
463-6220 dbuffalo@cityofukiah.com
City Council Handbook Review and Update Sher Kristine Lawler, City Clerk
463-6217; klawler@cityofukiah.com
Energy Resilience Sher/Orozco Cindy Sauers, Electric Utility Director;
463-6286 csauers@cityofukiah.com
2026 AD HOC COMMITTEES
*Note: Changing the composition of an existing ad-hoc among current councilmembers after work has begun presents potential Brown Act issues. Requests
for fully filled ad-hocs are represented on the draft, but staff does not recommend changes except to fill vacated assignments. The current requests on the
sheet for fully composed ad-hocs are primarily intended to convey interest in topics covered by these ad-hoc committees for possible future consideration of
new assignments.
Updated: 2/5/2026
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