HomeMy WebLinkAbout2025-03-11 RVCWD Packet' AH VALLEY
WATER AUTHORITY
R`!ular Meetini
AGENDA
151 Laws Avenue ♦ Ukiah, CA 95482
To participate or view the virtual meeting, go to the following link: hffps://usO6web.zoom.usI 81967367611
Alternatively, you may view the meeting (without participating) by clicking on the date and name of the meeting at
vun,.,t `u ah.conWmeet n( s, then go to the media tab.
March 11, 2025 - 5:00 PM
1. CALL TO ORDER AND ROLL CALL
The Ukiah Valley Water Authority (UVWA) - Redwood Valley County Water District members welcome input from the
audience. In order for everyone to be heard, please limit your comments to three (3) minutes per person and not more than ten
(10) minutes per subject. The Brown Act regulations do not allow action to be taken on audience comments on non -agenda
items. If you wish to submit written comments, please provide information to the UVWA-Redwood Valley; located at 151 Laws
Avenue, Ukiah, CA, 95482.
3.a. 2025-02-20 Redwood Valley Minutes
Attachments:
1. 2025-02-20 Redwood Valley Minutes
4. FINANCIAL REPORTS
FINANCIAL REPORTS
6. UNFINISHED BUSINESS
7. NEW BUSINESS
7.a. Consideration of President Gaska to Fill Vacancy with Mendocino LAFCo as a Special District
Alternate
7.b. Consideration of Bid Adjustment and Payment Terms from DBS&A and Week's Drilling & Pump
Company for New Water Supply Well
9. SET NEXT MEETING DATE
10. ADJOURNMENT
Page 1 of 2
Please be advised that the Ukiah Valley Water Authority (UVWAj Redwood Valley County Water District (RVCWD) needs to be notified 24
hours in advance of a meeting if any specific accommodations or interpreter services are needed in order for you to attend. UVWA-RVCWD
complies with ADA requirements and will attempt to reasonably accommodate individuals with disabilities upon request. Materials related to an
item on this Agenda submitted to the UVWA-RVCWD Board Members after distribution of the agenda packet are available for public inspection
at the front counter at the Ukiah Civic Center, 300 Seminary Avenue, Ukiah, CA 95482, during normal business hours, Monday through Friday,
8:00 am to 5:00 pm. Any handouts or presentation materials from the public must be submitted to the clerk 48 hours in advance of the meeting;
for handouts, please include 10 copies.
I hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the bulletin board at
the main entrance of the City of Ukiah City Hall, located at 300 Seminary Avenue, Ukiah, California; and at 2370 Webb Ranch Road, Redwood
Valley, California; not less than 24 hours prior to the meeting set forth on this agenda.
Kim Saylor, Deputy Clerk
March 4, 2025
Page 2 of 2
Ukiah Valley Water Authority
Redu,00d Valley County Water District
Regular Meeting
MINUTES
151 Laws Avenue ® Ukiah, CA 95482
https://uso6web.zoom.us/j/8i9673676ii
1. Call to Order
The Redwood Valley County Water District held a Special Meeting on February 20, 2025, the meeting was
legally noticed on February 20, 2025. The meeting was held in person and at the following virtual link:
httDs://uso6web.zoom.us/j/8i9667367611. Chair A. Gaska called the meeting to order at 5:00 p.m.
CHAIR A. GASKA PRESIDING
2. Roll Call
Roll was taken with the following Directors Present: Ken Todd, Tom Schoeneman and Chair Adam Gaska.
Directors Absent: Bree Klotter. Staff Present: Jared Walker, Deputy:: Director of Water Resources, Phil
Williams, Attorney City of Ukiah, Kim Saylor, Deputy Clerk.
Public - John Rearden, Russian River Flood Control District.
3. AUDIENCE COMMENTS ON NON -AGENDA ITEMS:
No public comments were received.
THE REDWOOD VALLEY BOARD OF DIRECTORS ADJOURNED TO CLOSED SESSION AT 5:04 P.M.
4. CLOSED SESSION - CLOSED SESSION MAY BE HELD AT ANYTIME DURING THE
MEETING
Conference with Legal Counsel
Potential Litigation per Government Code Section 54956.9(d)(4)(2)
CONFERENCE INVOLVING A JOINT POWERS AGENCY (Inland Water and. Power Commission)
Discussion will concern: Conference with Real Property Negotiators (Gov't Code §54956•8)
Property: PG&E Potter Valley Project
Agency Negotiators: Scott Shapiro, Janet Pauli"--,
Negotiating Parties: IWPC and PG&E Under Negotiation: Price and Terms
No action reported; direction providedlo Staff
THE REDWOOD VALLEY BOARD OF DIRECTORS RETURNED TO OPEN SESSION AT 6:42 P.M.
5. APPROVAL OF MINUTES
a. Approval of the Minutes of 2025-01-16 Redwood Valley Minutes.
Motion/Second: Schoeneman/Todd to approve the Minutes of January 16, 2025, a Special Meeting
as submitted. Motion carried by the following Roll Call votes: AYES: K. Todd, T. Schoeneman
and Chair, A. Gaska. NOES: None. ABSENT: B. Klotter. ABSTAIN: None.
6. FINANICAL REPORTS
Quarterly Report
GM Walker reported that there have been a couple of leaks that have been worked on. As well as getting
some components for water meters.
GENERAL MANANGEMENT REPORT:
a. Report on a couple of leaks in Redwood Valley recently.
b. Report on Meter change outs continue, as well as new components for meters.
C. Overall smooth transition with Redwood and City of UIdah integration, small billing
issues that mostly pertain to conversions that are being worked out.
OFFICE MANAGEMENT REPORT:
a. A Form 70o has been emailed to all Directors. Written copies are provided at meetings.
8. UNFINISHED BUSINESS
a. Water Supply Updates
b. Updates on Eel -Russian Project Authority (ERPA)
None.
C. Updates on Small Community, Drought Relief Grant Project
Well scope is out to bid. 1 driller out:of approximately15 has responded. Waiting for LACO to
award the bid and move forward.
d. Report on Ukiah Valley Water Authority (UV`/VA)
GM, Walker, reported that the next meeting will be March 6, 2025, with updates to follow.
Discussion'regarding a joint rate study by Hildebrand with the goal of uniform rate structure.
e. Report on Annexation Efforts with Russian River Flood Control District
A discussion took place regarding contacting a map writer from SHN Consulting - Tom
Herman.
U
hI
a. Consideration of Resolution 2025-01 of the Redwood Valley County Water District
Adopting an Initial Study/Mitigated Negative and Reporting Program (MMRP) for
Infrastructure and Water Resiliency Upgrades.
Schoeneman/Todd to approve Resolution 2025-01 of the Redwood Valley County Water District
Adopting an Initial Study/Mitigated Negative and Reporting Program (MMRP) for
Infrastructure and Water Resiliency Upgrades. Motion carried by the following roll call votes:
AYES: K. Todd, T. Schoeneman and Chair, A. Gaska. NOES: None. ABSENT: B. Klotter.
ABSTAIN: None.
10.
b. Consideration of Appointment of a Board Member to the Redwood Valley
Community Water District Board.
Todd /Schoeneman to appoint Derek Dahlen to the office of Director to fill the unexpired term
of Cassie Taaning. Motion carried by the folloiA ing roll call votes: AYES: K. Todd, T.
Schoeneman and Chair, A. Gaska. NOES: None. ABSENT: B. Klotter. ABSTAIN: None.
None.
11, SET NEXT MEETING DATE
Presenter: Kim Saylor, Deputy Clerk
12. ADJOURNMENT
There being no further business, the meeting adjourned at 7:17 p.m.
Date
Kim Saylor — Deputy Clerk
'ANE)BS&A
?4 `� a Geo-Logic Company
February 28, 2025
Weeks Drilling & Pump Company
P.O. Box 176
Sebastopol, CA 95473
ATTN: Brandon Burgess
Re: Memorandum of Understanding / DB24.1201.00
Negotiated Bid Adjustment - New Water Supply Well Bid
Redwood Valley County Water District
Dear Mr. Burgess:
Redwood Valley County Water District (RVCWD) and Daniel B. Stephens & Associates,
Inc. (DBS&A) are prepared to enter into negotiations with Weeks Drilling & Pump
Company (Weeks) to construct a new water supply well. To facilitate the negotiations,
DBS&A has prepared a Revised Bid Sheet (attached) for your completion. It is our
understanding that there are several minor accommodations and scope adjustments that
can be made to reduce drilling costs. This helps the overall project budget align with
available grant funding while still meeting the project goals.
The following clarifications were discussed in phone conversations on February 24th and
28th, 2025:
• Bid Item 1 shall not exceed 10% of the bid total.
• Site grading and well drilling pad construction needed to install the new well does
not need to be removed at the end of the project. RVCWD will work with Weeks
Drilling & Pump Company (Weeks) to limit the amount of solid removal and
finished grading to the site.
® In Bid Item 4, during aquifer isolation zone tests the use of a minimum 6" zone
sampling tool pipe may be used only if the airlifting and pumping procedures as
written in the technical specifications can still be completed successfully.
• In Bid Item 9, it is understood that Roscoe Moss Ful Flo Louvers shall be used as
written in the technical specifications.
(805) 683-2409
www.dbstephens.com
In Bid Item 12, the gravel/sand pack maybe locally sourced from Silica Resources
Inc. or equal, as long as it meets technical specifications and is accepted by
RVCWD.
® In Bid Item 16, NW-220 chemical requirement shall not exceed 20 gallons. Chlorine
solution will be provided by RVCWD. Also, it is understood that the actual
chemical injection procedures are apart of the mechanical development process.
® RCVWD will work with Weeks to avoid Liquidated Damages due to unforeseen
events agreeable by all parties involved.
® Payment terms are updated as follows:
Item
Payment Terms
Percentage
Comments
hlvoiced upon
Bid Items #1
Net 30
100%
successful
and #2
completion of item
Net 30
50%
Invoiced upon
Net 60
12.5%
Total Bid Less
successful completion
Net 90
12.5%
Items #1 and #2
of project
Net 120
12.5%
Net 180
12.5%
If these adjustments and clarifications are agreeable with you, please authorize below and
submit along with the attached revised bid sheet provided by March 3, 2025 to tg olley@geo-
logic.com.
Agreed on behalf of Weeks Drilling & Pump Service by:
Signature
Printed Name
Attachment: Revised Bid Sheet
Title
Date
6B i Cu j Red.,,,', ,., J (, r gent} 'ter =5t .-., t. "(
CONSTRUCTION OF
NEW WATER -SUPPLY WELL INSTALLATION
REDWOOD VALLEY COUNTY WATER DISTRICT
Item
Quantity
Unit
Description
[Unit Price
IF -Amount
Lum
Mobilize and demobilize drilling
1
1
Sump
equipment and accessories (cannot
$0
exceed 10% of total bid amount).
2
1
Sump
Site grading/preparation
$0
Drill 36" dia. hole (minimum), and furnish
3
50
L. F.
and install 30" (O.D.) x 5/16" carbon
$0
steel conductor casing O'to 50' bgs.
Drill pilot borehole by direct mud
4
400
L. F.
circulation to a minimum of 8" diameter,
$0
collect formation samples, and related
work.
5
1
Sump
Borehole geophysical logging
$0
6
3
Unit
Aquifer isolation zone tests between 50
Price
ft and 400 ft bgs in the pilot borehole.
$0
7
NA
L.F.
Partial Abandonment of Borehole
Ream pilot borehole to a minimum of
8
310
L. F.
24" diameter from 50 to 360 ft bgs by
$0
direct mud rotary.
9
1
Lump
Provide caliper log after
Sum
completion of pilot borehole reams.
$0
Furnish and install 12.25" (I.D.) x 1/4"
10
140
L. F.
wall blank 304L stainless steel well
$0
casing.
Furnish and install 12.25" (I.D.) x 1/4"
11
220
L. F.
wall x 60 slot 304L stainless steel Ful
$0
Flo Louvered well casing.
IFurnish
and install 12.25" (I.D.) x 1/4"
12
20
L. F. Iblank
304L stainless steel cellar pipe
$0
land
end cap.
Page 1 of 6
Item
-- -------- ------
Quantify
- --------
UnitI
___ - -- -------
Description
- --- - ----
Unit Price
F_Amount
13A
82
L. F.
Furnish and install 3-inch I.D. stainless
$0
steel gravel feed tube +2 to 80 ft bgs.
Furnish and install 4-inch I.D. stainless
13B
140
L. F.
steel sounding tube/camera tube with
$0
port to 140 ft bgs.
Furnish and install 2-inch I.D. stainless
13C
4
L. F.
steel air vent tube from 2 ft above
$0
ground surface to 2 ft bgs.
14
340
L. F.
Furnish and install Tacna, SRI, or Equal
$0
1 8X16 gravel from 60 ft to 400 ft bgs.
15
60
L. F.
Install cement grout seal to 60 ft bgs.
$0
16
1
Lump
Conduct alignment and plumbness
Sum
I survey.
$0
Mechanically develop water well by
17
50
Hr.
swabbing and air-lift pumping (only
$0
actual swabbing or surging time shall be
attributed to development time).
18
20
Gallon
Chemicals for well development:
$0
NW-220 (ore ual)
19
1
Lump
Mobilization and Demobilization of Test
$0
Sum
Pump and Accessories.
Conduct pumping development via
20
30
Hr.
pump surging, record and monitor
$0
changes in water levels, sand content,
and flow rates.
Perform step-drawdown test including
21A
12
Hr.
measurements of specific capacity and
$0
sand production.
21 B
30
Hr.
Perform constant -rate discharge
$0
(aquifer) test and recovery time.
22
1
Lump
Provide color video recording (DVD) of
Sum
completed well (entire depth).
$0
23
1
Lump
Disinfect and cap well, including
$0
Sum
ancillary tubing.
24
NA
L. F.
Abandonment of Test Well
Page 2 of 6
Item
Quantity
Unit----------------
F Description
Unit Price
I Amount
25
3
Hr.
Standby time.
$p
Epion
1
Lump
Mobilization to Alternate New Well
Sum
Location
Number of days that mobilization will occur after receiving notice to proceeed:
Estimated number of days from mobilization to demobilization:
Items 1 through 25 GRAND TOTAL:
(excluding Items 24 and Optional items)
$0
THE GRAND TOTAL SUBMITTED IS SUBJECT TO VERIFICATION. IF ANY DISCREPANCY IS FOUND, THE SUM
OF THE ITEM TOTALS WILL GOVERN, THE BIDDER'S EXECUTION ON THE SIGNATURE PORTION OF THIS
PROPOSAL SHALL ALSO CONSTITUTE AN ENDORSEMENT AND EXECUTION OF THOSE CERTIFICATIONS
WHICH ARE A PART OF THIS PROPOSAL.
IT IS UNDERSTOOD THAT THE FOREGOING QUANTITIES ARE APPROXIMATE ONLY AND ARE SOLELY FOR
THE PURPOSE OF FACILITATING COMPARISON BETWEEN BIDS. IT IS FURTHER UNDERSTOOD THAT THE
CONTRACTOR'S COMPENSATION WILL BE COMPUTED UPON THE UNIT BASIS OF THE ACTUAL QUANTITIES
USED IN THE COMPLETED WORK WHETHER THEY BE MORE THAN OR LESS THAN THOSE ESTIMATED
ABOVE.
SITE VISIT: Bidder conducted visits to project site on
Signature
Page 3 of 6