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HomeMy WebLinkAbout2025-04-17 RVCWD PacketA i 4i ff . i ss Redwood Valley County Water District Regular Meeting AGENDA 151 Laws Avenue o Ukiah, CA 95482 To participate or view the virtual meeting, go to the following link: httos:l/usO6%t,eb.zoom.us/i/81967367611 Alternatively, you may view the meeting (without participating) by clicking on the date and name of the meeting at _jy _,cityc� uF_iah.conV, veiinczs, then go to the media tab. April 17, 2025 - 5:00 PM 1. CALL TO ORDER AND ROLL CALL 2. AUDIENCE COMMENTS ON NON -AGENDA ITEMS The Ukiah Valley Water Authority (UVWA) - Redwood Valley County Water District members welcome input from the audience. In order for everyone to be heard; please limit your comments to three (3) minutes per person and not more than ten (10) minutes per subject. The Brown Act regulations do not allow action to be taken on audience comments on non -agenda items. If you wish to submit written comments, please provide information to the UVWA-Redwood Valley, located at 151 Laws Avenue, Ukiah, CA, 95482. 3. APPROVAL OF MINUTES 3.a. 2025-03-11 Minutes Attachments: 1. 2025-03-11 Redwood Valley Minutes 4. FINANCIAL REPORTS FINANCIAL REPORTS 5. ADMINISTRATIVE AND OPERATIONAL REPORTS 5.a. Presentation on Water Supply Updates 6. UNFINISHED BUSINESS 6.a. Eel Russian Project Authority (ERPA) 6.b. Small Community Drought Relief Grant Project 6.c. Ukiah Valley Water Authority (UVWA) 6.d. Annexation Efforts with Russian River Flood Control District 7. NEW BUSINESS 7.a. Consideration of Ballot to Fill Vacancy with Mendocino LAFCo as a Special District Alternate 7.b. First Amendment to the Memorandum of Understanding Between Mendocino County Russian River Flood Control and Water Conservation Improvement District and the Redwood Valley Parip 1 of I County Water District Regarding the Development of an Annexation Application to the Mendocino County Local Agency Formation Commission 7.c. Consideration of RESOLUTION 2025-02 Attachments: 1. Resolution #25-02 for RVCWD Annex support DRAFT 8. COMMITTEE MEMBER ANNOUNCEMENTS AND REPORTS 9. SET NEXT MEETING DATE 9.a. May 15, 2025 10. ADJOURNMENT Please be advised that the Ukiah Valley Water Authority (UVWA)-Redwood Valley County Water District (RVCWD) needs to be notified 24 hours in advance of a meeting if any specific accommodations or interpreter services are needed in order for you to attend. UVWA-RVCWD complies with ADA requirements and will attempt to reasonably accommodate individuals with disabilities upon request. Materials related to an item on this Agenda submitted to the UVWA-RVCWD Board Members after distribution of the agenda packet are available for public inspection at the front counter at the Ukiah Civic Center, 300 Seminary Avenue, Ukiah, CA 95482, during normal business hours, Monday through Friday, 8:00 am to 5:00 pm. Any handouts or presentation materials from the public must be submitted to the clerk 48 hours in advance of the meeting; for handouts, please include 10 copies. I hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the bulletin board at the main entrance of the City of Ukiah City Hall, located at 300 Seminary Avenue, Ukiah; California, and at 2370 Webb Ranch Road, Redwood Valley, California; not less than 24 hours prior to the meeting set forth on this agenda. Kim Saylor, Deputy Clerk Dated: 4/11 /2025 Pane 2 of 3 Ukiah Valley Water Authority Redwood Valley County Water District Regular Meeting MARCH 11, 2025 MINUTES 151 Laws Avenue ® Ukiah, CA 95452 https://uso6web.zoom.us/j/8i9673676ii i. Call to Order The Redwood Valley County Water District held a Special Meeting on March 11, 2025, the meeting was legally noticed on March 5, 2025. The meeting was held in person and at the following virtual link: htt s: /sus web•z m.gsjj/ 16 5 . Chair A. Gaska called the meeting to order at 5:04 p.m. CHAIR A. GASKA PRESIDING Roll Call Roll was taken with the following Directors Present: Ken Todd, Biee Klotter, Tom Schoeneman, Derek Dahlen, and Chair Adam Gaska. Directors Absent: None. Staff Present: Jared Walker, Deputy Director of Water Resources, and Kim Saylor, Deputy Clerk. 2. AUDIENCE COMMENTS ON NON -AGENDA ITEMS: No public comments were received. 3. APPROVAL OF MINUTES a. Approval of the Minutes of 2025-02-2o Redwood Valley Minutes. Motion/Second: Schoeneman/Todd to approve the Minutes of February 20, 2025, a Regular Meeting as submitted. Motion carried by the following Roll Call votes: AYES: K. Todd, T. Schoeneman and Chair, A. Gaska. NOES: None. ABSENT: B. Klotter. ABSTAIN: None. 4. FINANICAL REPORTS Quarterly Report 5. ADMINISTRATIVE AND OPERATIONAL REPORTS' GENERAL MANANGEMENTREPORT: a. Report out that Lake Pump Station has been completed. All 3 Pump Motors now have VFD Drives. b. Report on Meter change outs ongoing, last round to order 3oo domestic meters approximately $33000 each meter. Anticipating September delivery. Expected delivery window is 6 months. C. Overall smooth transition with Redwood and City of Ukiah integration, small billing issues that mostly pertain to conversions that are being worked out. OFFICE MANAGEMENT REPORT: a. A Form 700 is due by April 1, 2025. Form 70o has been emailed to all Directors. Written copies are provided at meetings. 6. UNFINISHED BUSINESS a. Water Supply Updates — URRWA scheduled to dissolve end of June 2025. b. Updates on Eel -Russian Project Authority (ERPA) None. C. Updates on Small Community Drought Relief Grant Project Report regarding a presentation on Potter Valley Project & ERPA d. Report on Ukiah Valley Water Authority (UVWA) GM, Walker reported that there was a presentation on the Potter Valley Project (PVP) and ERPA. the next meetingvNrill be on April 3, 2025. Discussion regarding individual rate studies as well as a joint rate study by Hildebrand with the goal of uniform rate structure. e. Report on Annexation Efforts with Russian River Flood Control District In addition to contacting map writer from SHN Consulting Tom Herman, Beth Salomone is working on the scope of work draft application. 7. NEW BUSINESS — OPEN PUBLIC HEARING a. Consideration of President Gaska to Fill Vacancy with Mendocino LAFCo as a Special District Alternate: Klotter/Todd to Appoint Adam Gaska to the LAFCo Board as a Special District Alternative. Motion carried by the follov ring roll call votes: AYES: K. Todd, T. Schoeneman B. Klotter, and Chair, A. Gaska. NOES: None. ABSENT: None. ABSTAIN: None. b. Consideration of Bid Adjustment and Payment Terms from DBS&_A and Week's Drilling & Pump Company for New Wate• Supply Well Klotter /Dahlen to approve the Bid and Payment Terms from DBS&A and Week's Drilling & Pump Company for New Water Supply Well. Motion carried by the following roll call votes: AYES: K. Todd, T. Schoeneman, B. Klotter, D. Dahlen, and Chair, A. Gaska. NOES: None. ABSENT: None. ABSTAIN: None. 8. COMMITTEE MEMBER ANNOUNCEMENTS AND REPORTS None. SET NEXT MEETING DATE: April 17,2025 9- Presenter: Kim Saylor, Deputy Clerk io. ADJOURNMENT There being no further business, the meeting adjourned at 6:o6p.m. Date Kim Saylor — Deputy Clerk Redwood Valley Water DistrictCheck Registertorl5Ruary-<farch 2025 Vendor's Name lnry ce number Description 1=1ce Total Acceurnnumber AccountdeSmiption ToUlamount ALPHAANALYTICAL LABORATORIES INC S01S859•RVCWD MISC. LABORATORY WORK AS NEEDE S135.00 92700000-52100 CONTRACTUAL SERVICES S135.00 ALPHAANALYTICAL LABORATORIES INC 5013447-RVCWD MISC. LABORATORYWORKAS NEEDE $110.00 9272751052100 CONTRACTUAL SERVICES $110.00 ALPHAANALYTICAL LABORATORIES INC 5017099-RVCSW MISC. LABORATORY WORKAS NEEDE $110.00 9272751"2100 CONTRACTUAL SERVICES $210.00 ALPHAAMALYNCAL LABORATORIES INC 5023604-RVCWD MISC. LABORATORYWORK AS NEEDE $110.00 92727510-52100 CONTRACTUAL SERVICES $110.00 ALPHA ANALYTICAL LABORATORIES INC 5026365-RVCWD MISC. LABORATORY WORK AS NEEDE $110.00 9272751452100 CONTRACTUAL SERVICES $110.00 ALPHA ANALYTICAL LABORATORIES INC S012911-RVCWD MISC. LABORATORY WORK AS NEEDE $135.00 92727510-52100 CONTRACTUALSERVICES $135.00 ALPHA ANALYTICAL LABORATORIES INC S013568-RVCWD MISC. LABORATORY WORK AS NEEDE S301.00 92727510-52100 CONTRACTUAL SERVICES $301.00 ALPHAANALYTICAL LABORATORIES INC 5016657-RVMVD MISC. LABORATORYWORKAS NEEDE S657.00 92727510.52100 CONTRACTUAL SERVICES $657.00 ARROW FENCING 52858 INSTALL CHAINLINK FENCE WITH GATES AND POST $12,261.66 9272751052100 CONTRACTUALSERVICES $12,261.66 AT&TMOBIUTY 875208535X02142025 VOICE& DATA CELL PHONES S886.14 9272751aS4330 COMPUTER AND TECHNOLOGY $3.33 AT&TMOBIUTY 875108535X02142025 VOICE& DATA CELL PHONES $886.14 92727510.55100 TELEPHONE $14.54 AT&TMOBIUTY 8751085353XG31425 VOICE& DATA CELL PHONES S887M 92727510.55100 TELEPHONE $18.48 B& B INDUSTRIAL SUPPLY INC 285852 COLD GALVANIZING SPRAY, CAPS PRESSED STEEL $23.50 92727510-54100 SUPPLIES $23.50 8& 8 INDUSTRIAL SUPPLY INC 28SS68 3/16' HOT FLAT BAR, TORCH CUT FEE $24.10 92727510-54100 SUPPLIES $24.10 8& B INDUSTRIAL SUPPLY INC 285657 4'GALVANIZED PIPE, SAW CUT FEE $175.17 927275IG-54100 SUPPLIES $175.17 BADGERMETERINC 80188069 ORION CELLULAR LIE SERVICE UNIT, MOBILE HOSTING $311.57 92727520-54320 SOFTWARE $133,98 BADGERMETERINC 1722169 MOBILE READ MODULE SERVICE UNITSILOGIN ANNUAL $1,200.00 92727520.54320 SOFTWARE $600.00 CLERK -RECORDER, MENDOCINO COUNTY 2024/25+15 SPECIAL DIST NOT GOING TO ELECTION 11.5.24 RVCWD $323.26 92727500-59101 FEES $32326 DEEP VALLEY SECURITY 16M ALARMSERVICES $72.95 B2727510-52100 CONTRACTUALSERYICES $72.95 DEEP VALLEY SECURITY 17593 ALARMSERVICES $72.96 92727510521GO CONTRACTUAL SERVICES $72.95 ENERGEAREMVOODLLC 14 ELECTRIC POWER GENERATION FOR RVCWD $896.52 9272751E-59101 FEES $896.52 ENERGEA REDWOOD LLC 13 RVCWD ELECTRIC POWER GENERATION $1,15S.60 9272751059101 FEES $1,155.60 FRIMMANS HOME IMPROVEMENT 2124/2SRV MISC. ITEMS AS NEEDED $16.38 92727510-54200 SUPPLIES $18.38 FRIEDMANS HOME IMPROVEMENT 2/3-REOVVOOD VALLEY MISC. ITEMS AS NEEDED S107.B5 92727510-54100 SUPPLIES $107.65 LACOASSOCIATES 53622 RDWDV WATER DISTRICT GRANT PROJECT S968.75 92727500.52100 CONTRACTUAL SERVICES S968.75 LACOASSOCATES 53697 REDWOOD VALLEYWD GRANT MANAGEMENT $8,200.00 92727500652100 CONTMCIUAL SERVICES $8,200.00 LACOASSOCATES 53745 RVCWD OWR GRANT PROJECT MANAGEMENT $12,152.50 92727SM52100 CONTRACTUAL SERVICES $12,152.SD LANEWESTBROOK TA3/25-27/25 TMVELADANCE $1,257.58 9272751657100 LEARNING AND DEVELOPMENT $628.79 LARRYWALKER ASSOCIATES INC 00713.01-9 RVCWD NEWWATER SUPPLY $17,360.51 92727500-52100 CONMCTUALSERVICES $17,360.51 MCMASTER-CARR SUPPLY CO 40200312 RVCWD-QUICK DISCONNECT, STEEL TUBING, PIPE FIMNG $428AB 92727510-54100 SUPPLIES S428A6 MCMASTER-CARR SUPPLY CO 40SO8899 CLAMPING U BOLT, ZINC PLATED STEEL $S5.63 92727520-54100 SUPPLIES $55.63 MCMASTER-CARR SUPPLY CO 39512429 STAINLESS STEEL TUBING, STEELTHREADING PIPE FITD S50321 92727520.54100 SUPPLIES $50321 MENDO MILL&LUMBER CO 28774JI YARD TAG SALE, QK POST CRETE $37.70 9272752052100 CONTRACTUAL SERVICES $37.70 MENDO MILL&LUMBER CO 27449/1 CONTMCTGOR BAGS $18.33 92727520-54100 SUPPLIES $18.33 MENDOCINO COUNTY RUSSIAN RIVER FLOOD CONTROL 3287 RVCWD: 2024 SURPLUS WATER 567,130.S4 927275IG-52100 CONTRACTUAL SERVICES $67,130.94 MOIRS 292262 CHLORINE-15 GALLON $740.26 92727520-58202 CHEMICALS $74026 PACE SUPPLY CORPORATION 210236137 NIPPLE PVC SCH, SOC COUPLING, MIP ADAPTER, SOO BUS $187.37 92727520-52100 CONTRACTUAL SERVICES $187.37 PACE SUPPLYCORPORATION 210201133 UQ FILLED, SS NIPPLE SCH40 $18.27 92727520-54100 SUPPLIES $1827 PACE SUPPLY CORPORATION 02967BS742.2 M25 HR-E 80 ENCODER REGISTER US GAL BADGER $10.716.70 92727520-64100 SUPPLIES $10.716.70 PUBLIC SERVICE DEPARTMENT SSW6 DEC 24 WATER SERVICES: REDWOOD VALLEY WATER DISTRICT $10,927.50 92727SIG-55221 WATER $10,927.50 PUBLIC SERVICE DEPARTMENT 99MJAN25 WATER SERVICES: REWOOD VALLEY WATER DISTRICT $13,94020 92727510.55221 WATER $13,94020 RESPECTECH 519d4 PHONE SYSTEM SERVICES: UVWA $108.00 927000DO-55100 TELEPHONE $108.00 RESPECTECH 52149 PHONE SYSTEM SERVICES: RVCWD $108.00 92727SIMS100 TELEPHONE $108.00 RINEHARTOILINC CL45935 FUEL CARD CHARGES AS NEEDED $32797 92727520-56210 FUEL&FLUIDS $91.83 RINEHARTOILINC CL46220 FUEL CARD CHARGES AS NEEDED $1,052.92 9272752056210 FUEL &FLUIDS 5294..82 RINEHARTOILINC CL46084 FUEL CARD CHARGES AS NEEDED $1,116.33 92727520-56210 FUEL 6 FLUIDS $312.57 ROBERTO MENDOZA 1162 LAKE PUMPS- REDV400D VALLEY WATER DIST $2%885.21 92727510-52300 CONTRACTUAL SERVICES S29,88521 SCOTTNORCROSS TA 3/25-27125 TMVELADVANCE $1,164.62 92727510-57100 LEARNING AND DEVELOPMENT $S82.31 TRI-CTTLESANSWERING SERVICE &CALL CENTER INC 8724030DOWO ANSWERING SERVICES $90.DD 9272750055100 TELEPHONE $90.00 TRI-CNIESANSWERING SERVICE &CALL CENTER INC 872402000000 ANSWERING SERVICES $10040 92727500-S5100 TELEPHONE $20D.OD TRI-CIIIESANSWERING SERVICE & CALLCENTER INC 87402012025 ANSWERING SERVICES $100.00 927275DO-55100 TELEPHONE $100.00 UNDERGROUND SERVICEALERT OF 2025162456 REDWTITMEMBERSHIPFEE $46146 SM7520.59101 FEES $462.56 WILLOW COUNTY WATER DIST 1092 BILLBACKS-RVCWD $6,026.46 92727500-59101 FEES $692.39 WILLOW COUNTY WATER DIST 1092 BILL BACKS-RVCWD $6,026.46 92727500-59101 FEES $2,305.32 WILLOW COUNTY WATER DIST 1092 BILL BACKS-AVCWD S602646 92727500.59101 FEES $3.02875 Total LW.746.15 0 0 0 0 3 3 O 0 to b 10 J 0) C:) 0 bo C� ID cr ro C� oo 0 90 w C, 0 O ko 90 m to CD CD !-D C. rcD 90 > > a, p N m r OCD O CD 0 In CD O C, C3 0 p 'o C) M C) 10 C, C) CD co a, > OQ in LO C) ul m m rr LO ID rD m tr ID 00 C� CD CD C) 0 0 0 m 0 cr O 90 LO cr m C) cr m 91 a, O cr ID FIRST A1\IENDMENT TO THE MEMORANDUM OF UNDERSTANDING BETWEEN MENDOCINO COUNTY RUSSIAN RIVER FLOOD CONTROL AND WATER CONSERVATION IMPROVEMENT DISTRICT AND THE REDWOOD VALLEY COUNTY WATER DISTRICT REGARDING THE DEVELOPMENT OF AN AINWE_ZATION APPLICATION TO THE MENDOCINO COUNTY LOCAL AGENCY FORMATION COXEMISSION This FIRST AMENDMENT TO THE MEMORANDUM OF UNDERSTANDING ("First Amendment"), effective as of January 15, 2025 (`"Effective Date"), is entered into by and beoween the Mendocino County Russian River- Flood Control and Water Conservation Improvement District ("RRFC"), and the Redwood Valley County Water District ("RVC«'D"). RRFC and RVCWD are sometimes referred to individually herein as a "Party" and collectively as the "Parties". RECITALS WHEREAS, RRFC and RVCWD desire to collaborate on the development and submission of an annexation application to the Mendocino County Local Agency Formation Conlinisslon ("LAFCo") to extend the boundaries of RRFC to incorporate the entire service area of RVC«TD ("LAFCo Application") in order to be eligible to enter into a Uniform Water Supply and Purchase Agreement with RRFC; and WHEREAS, RRFC and RVCWD entered a Memorandum of Understanding (MOU) to identify roles and responsibilities for development of an annexation application to the LAFCo, effective August 1, 2024; and 'WHEREAS, RRFC and RVCWWD desire to amend certain provisions of the MOU which set forth terms and conditions of cost sharing for the LAFCo Application; and NOW, THEREFORE, in consideration of the foregoing recitals of fact, the mutual covenants described herein; and for other good and valuable consideration, the receipt and --------sirfh iency of which -are hereby ac-ktioNvledged. tlie-Partieg agree-to-amend-the-M OU--as-follows:--------.—.-__.. A. Section 1 — Scope of Work. The following changes are made to Section 1 of the MOU 1. The following section is amended to read: "(c) RRFC's legal counselshallprepare all required CEQA documentation for the LAFCo Application and shall assist RRFC with development and review of the LAFCo Application as necessary. RRFC shall be the lead agency for CEQA purposes, and RVCWD shall be a responsible agency." 2. The following is added to the list of "Reimbursable Expenses": "(f) RRFC may use its own employee resources for the preparation of the LAFCo Application at an hourly weighted rate of S95.00 per hour." B. COUNTERPARTS. This Amendment may be executed in counterparts, each of which shall be deemed an original, but all of which together shall constitute one and the same instniment. C. NO OTHER CHANGES. Except as otherwise expressly set forth in this Amendment, the Agreement shall not be amended or modified and the Agreement, as amended hereby, is hereby ratified and confirmed and shall continue in full force and effect between the Parties. IN WITNESS «'HEREOF, the Parties have executed this Amendment as of the Effective Date written above. MENDOCIlVO COUNTY RUSSIA ' RIVER FLOOD CONTROL AND WATER CONSERVATION LIIPROVEMENT DISTRICT Christopher Watt Board President Date: REDWOOD 17ALLEY COUNTY NVA.TER DISTRICT Date: Adam Gaska Board President Resolution #25-02 of the Redwood Valley County eater District Resolution of Support for the Mendocino County Russian River Flood Control & Water Conservation Improvement District Request to the Mendocino County Local .Agency Formation Commission to Initiate Proceedings for the Annexation of the Redwood Valley Count), Water District Boundary WHEREAS, Mendocino County Russian River Flood Control & Water Conservation Improvement District (RRFC) desires to initiate proceedings pursuant to Part 3 of the Cortese-I-nox-Hertzberg Local Government Reorganuzation Act of 2000 (GOB" j56000 et seq.) for a Change of Organization consisting of an annexation to incorporate the remaining jurisdictional boundaries of the Red'wood Valley County' titer District (RVCNN,D) not already located v"itlniu the RRFC Jurisdictional boundary, as set forth in the attached Exhibit A attached hereto and incorporated herein by reference. WHEREAS, the RVC\XD Board is dedicated to creating a lasting solution for the Redwood galley comnnunity that -,t-ill support increased -,rater supply reliability for our agricultural community. WHEREAS, the R-\TCW,D Board wishes to convey to the Mendocino Local Agency Formation Commission its support in being annexed into RRFC in order to enable the RVCWID to enter into a Unifornn Water Supply- c& Purchase Agreement with RRFC; thereby creating a more reliable grater supply for RVCXZD. WHEREAS, both RRFC and RVC\'\D Irish to partner in an annexation application as evidenced by the following actions: 1. On April 1, 2024, RRFC adopted Resolution No. 24-01, a Covvviturert to Collaboiztte mith Red ©od I'a1IqColtnD1Vater Dismzct irl Deuelopil�g a Local .Agei9y .Formation Co»u»issio✓r -4mlexat1o11 -Applicatiou; and 2. Subsequently, on April 18, 2024, RVC\Z%D adopted a similar resolution (Resolution No. 24- 01); and 3. RRFC and RVCV7D entered a Memorandum of Understandirng (IMOL) to identify' roles and responsibilities for development of an annexation application to the LAFCo, effective August 1, 2024. WHEREAS, eligibility for the proposed annexation includes: 1. The proposed annexation area is within the RRFC current LAFCo approved Sphere of Influence; and 2. The proposed annexation area is -,within RRFC's State NVater Resources Control Board Nvater right license 13898 place of use. WHEREAS, the reasons for the proposed annexation are as follows: 1. RRFC can currently only provide RVCR,'D water surplus to RRFC customer demand Nvhen available as outlined in the 1980 Superior Court of the State of California No 42059 Stipulated Judgement and pursuant to California State Vriater Resources Control Board Water Right Order \X7R 79-15; and 2. Annexation of RVC\ND into the RRFC boundary would alloxv for regular contracting of water under a Uniform Water Supply (� Purchase Agreement, creating a'more stable water supply- for the R\TC\K.D. WHEREAS, the proposed annexation -,would be subject to the follovnng terms and conditions: 1. It-,voiild not consist of a consolidation of services nor a consolidation of RRFC and RVCV D. 2. It twoinld not negate, supersede, or otherwise impact tlne Stipulated Judgment No 42059. WHEREAS, the Board has considered the oral and/or twritten testinnony° for adoption of this Resolution of Support. NOW, THEREFORE, BE IT RESOLVED, by the RVCVTD Board of Directors as follows: This Resolution is hereby- approved and adopted by the RVC\\7M Board in support of the RRFC request for 1\Iendocino County. Local Agency- Formation Comnnission to initiate proceedings for the proposed annexation described herein in the manner provided bj- the Cortese-Iunox-Hertzberg Local Government Reorganization Act of 2000; and ADOPTED 17 dad- of April 2025, by the Board of Directors of the Red«-ood Vallev County- Water District, by the following rote: ADAM GASKA Yes / No / Abstain ,/ Absent KEN TODD Yes / No / Abstain j Absent TOXI SCHOENE2vLAIN Yes j \zo / Abstain / Absent BREE KLOTTER Yes / No / Abstain / Absent DEREIL DAHLEN Yes / No / Abstain j Absent Sighed: Adair Gaska, Board President Date Attest: ILS Date