HomeMy WebLinkAboutMin 03-07-07 CITY OF UKIAH
CITY COUNCIL MINUTES
Regular Meeting
CIVIC CENTER COUNCIL CHAMBERS
300 Seminary Avenue
Ukiah, CA 95482
March 7, 2007
5:00 p.m.
5:00 PM Presentation and Discussion on the Progress and Direction of Information
Technology Activities at the City Of Ukiah $:07:54
Councilmembers present: Crane, McCowen, Baldwin, and Mayor Rodin. Absent:
Councilmember Thomas. Staff Present: City Manager Horsley, IT Supervisor Butler, and Deputy
City Clerk Brown.
Information Technology Supervisor Butler reported to the City Council on the progress and
direction of both current and future Information Technology activities within the City.
The meeting adjourned at 5:58:36 PM.
6:00 PM
1. ROLL CALL
The Ukiah City Council met at a Regular Meeting on March 7, 2007, the notice for which being
legally noticed on, March 2, 2007. Preceding the regular meeting was a Special Presentation
scheduled to begin at 5:00 pm. Mayor Rodin called the meeting to order at 6:12:08 PM. Roll was
taken with the following Councilmembers present: Crane, McCowen, Baldwin, and Mayor Rodin.
Absent: Councilmember Thomas. Staff present: City Manager Horsley, City Attorney Rapport,
Personnel Director Harris, Planning and Building Director Stump, Director of Public Works Tim
Eriksen, Deputy Director of Public Works Seanor, Hydro Project Manager Grande, Fire Chief Tony
Clarabut, Purchasing Officer Horger, Electrical Distribution Engineer Kirkley, and Deputy City Clerk
Brown.
PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was recited.
PROCLAMATIONS/INTRODUCTIONS/PRESENTATIONS
a. Introduction of New Personnel Analyst, Sheri Walker
Director Harris introduced Sherri Walker to the City Council.
b. Introduction to the City Council of New Employee Jennifer Grimm as Water
Treatment Plant Operator-in-TraininR
Water Treatment Plant Supervisor Jamison introduced Jennifer Grimm to the City Council.
PETITIONS AND COMMUNICATIONS
There were none.
APPROVAL OF MINUTES
There were none.
RIGHT TO APPEAL DECISION
Mayor Rodin read the right to appeal policy.
CONSENT CALENDAR
MIS McCowenlBaldwin moved to approve the Consent Calendar, items 7a. through 7h.
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10.
f.
g.
h~
Status of the Lake Mendocino Hydroelectric Power Plant Equipment Refurbishment
Emergency
Award Purchase of Liquid Polymer, Emulsion to Polydyne, Inc. at the Unit Price of
$1.020 Per Pound for an Approximate Total Amount of $12,240.00
Award Purchase of Ferric Chloride to Kemira Water Solutions, Inc. at the Unit Price
of $544.00 Per Dry Ton for an Approximate Total Amount of $32,640.00
Award Purchase of Sodium Bisulfite to Basic Chemical Solutions, LLC at the Unit'
Price of $576.60 Per Dry Ton for an Approximate Total Amount of $14,415.00
Award Purchase of Sodium Hypochlorite to Pioneer America's Inc. at the Unit Price
of $0.799 Per Gallon for an Approximate Total Amount of $60,724.00
Approve Appointment of Temporary Financial Analyst in an Amount Not-To-Exceed
$20,000.
Notification to Council of Open Market Appointment in the Amount of $6,320.00 for
AS400 Repairs & Maintenance
Approval of the Request from the Friends of Observatory for Travel Reimbursement
for the Historical Preservation of the Ukiah Observatory and Corresponding Budget
Amendment in an Amount Not To Exceed $2,000
Motion carried with an all AYES voice vote, with Councilmember Thomas absent.
AUDIENCE COMMENTS ON NON-AGENDA ITEMR
Ike Heinz Dullinger spoke regarding methane gas at the landfill.
6:2]:56 PM[ Linda Sanders expressed concerns about Gibson Creek and hoped that Caltrans will
delay work they have planned.
6:23:0! PM[ Mark Labelle anticipated new sewer costs being passed on to him by his landlord.
PUBLIC HEARINGS (6:15 PM)
There were none.
UNFINISHED BUSINESS
a. Consideration of and Possible Decision Regarding Petition to Change Place of Use
Under City's Appropriative Water Rights Permit
City Attorney Rapport presented the background: the City Council conducted a workshop
November 2, 2006, reviewing the City's pending petitions to the State Water Resources Control
Board (SWRCB) to (1) extend the time allowed by its water rights permit to put the water
appropriated under that permit to full beneficial use, (2) change the points of diversion allowed
under the permit and (3) change the place of use allowed under the permit. The workshop
followed a scoping session for the Environmental Impact Report (EIR) which is being prepared for
the petitions. He also reviewed: * Options
· Well Field Alternative for Points of Diversion
Recommended Action: Retain the current proposed change in place of use, but only if SWRCB
approves a permit condition as described under option 1 of this report.
Public Comment Opened: 7:05:27 PM
The public included: Barbara Spazek, Estelle Clifton, Daniel Myers representing the Sierra Club,
Pinky Kushner, Steve Scalmanini, Brian Carter, Lisa Hillegass, and Estelle Clifton.
Public Comment Closed: 7:34:01 PM
By Consensus the City Council continued this item to a Special Adjourned Meeting on Tuesday,
March 20, 2007, 5:30 PM.
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Recessed: 8:06 PM
Reconvened: 8:18:32 PM
b. Lake Mendocino Hydroelectric Plant Refurbishment Project Bud[let and Schedule
Update; Authorize the Expenditure of Additional Funds Necessary to Complete the
Project
8:2]:2! PM Hydro Project Manager Grande stated the purpose of the report is to provide an
update to the City Council on the current refurbishment and restart project for the Lake Mendocino
Hydro Plant, to refine cost projections and project economics, and discuss possible impact of the
Eel River diversion flow changes. Recommended Action: Authorize the expenditure of
additional funds necessary to complete the Lake Mendocino Hydroelectric Plant equipment
refurbishment and engineering upgrades.
MIS McCowenlCrane approving the recommended action.
No public comment was given.
Motion carried by the following roll call vote: AYES: Councilmembers Crane, McCowen, Baldwin,
and Mayor Rodin NOES: None. ABSTAIN: None. ABSENT: CouncilmemberThomas.
c. Adoption of Resolution SupplementinR Formal Public Proiect Biddin[l Procedures
City Attorney Rapport and Purchasing Officer Horger presented the item, a proposed Resolution
addressing two issues to lead to the permanent development of making bid plans and
specifications available on the web; and it addresses the procedure used to approve plans and
specifications for projects that require prior City Council approval which are public works in excess
of $125K. The proposed Resolution as currently drafted is for a six-month period - then the plan is
to report back to City Council the discovered problems and benefits, and then propose a
permanent procedure based on that experience.
No public comment was given.
8:57:28 PM . Attorney Rapport proposed that we can add a sentence to the resolution for
clarification, if desired: "The posting of this specification shall continue until action of the City
Council."
A motion was made by Councilmember McCowen to adopt the resolution; (died for lack of a
second). Councilmember Crane indicated he would second the motion if it were amended
to explicitly require the continued posting of the specifications. Councilmember McCowen
accepted the amendment to his motion incorporating language by the City Attorney to
require the continued posting.
MIS McCowenlCrane adopting the resolution and incorporating City Attorney Rapport's language
that "the posting of this specification shall continue until action of the City Council." Motion
carried by the following roll call vote: AYES: Councilmembers Crane, McCowen, Baldwin, and
Mayor Rodin NOES: None. ABSTAIN: None. ABSENT: CouncilmemberThomas.
d. Approval of Opticom GPS Traffic Preemption System from the 3M Corporation for a
Price Not To Exceed $100~000.51
Director Eriksen and Fire Chief Clarabut reported on the item providing background and
information on this traffic preemption system. On November 1 the City Council authorized an
introductory purchase price that would expire at the end of the calendar year. Staff then learned
3M was not a general contractor in California, and the offer expired during the course of working
with them. Staff has restructured the bid and lowered the price to $100K, by reducing the number
of signals and with the City doing some of the work. It is not the original package, but staff still
supports the system and recommends going forward with this purchase.
City Council directed staff to go back to 3M and ask them if they ara willing to honor what was
11.
12.
13.
originally proposed. The item was continued pending the action.
e. City of Ukiah Public Benefits Program Presentation by Efficiency Services Group and
Possible Action on Recommendations
This item was pulled to the March 21 Regular Meeting.
f. Discussion and Approval of Award of RFP for City Mana.qer Recruitment
Recommended Action: Award bid for executive recruitment services to Ralph Anderson &
Associates to initiate recruitment process in the amount of $22,500 and authorize budget
amendment for same amount.
MIS McCowenlBaldwin to approve the recommended action;
No public comment was given.
Motion carried by the following roll call vote: AYES: Councilmembers Crane, McCowen, Baldwin,
and Mayor Rodin NOES: None. ABSTAIN: None. ABSENT: CouncilmemberThomas.
NEW BUSINESS
a. Update of City of Ukiah Bicycle Facilities and Trails
Deputy Director Seanor reported. The City Council adopted the City of Ukiah Bicycle and
Pedestrian Master Plan on February 17, 1999. Since that date, staff has actively sought funding
for various bicycle facilities and paths. The City obtained a grant through the State of California
Bicycle Transpodation Account (BTA) for construction of Class 2 bicycle lanes on Gobbi Street
from Orchard Avenue to Babcock Lane. These lanes were completed in November 2003. Staff
has submitted numerous applications for funding for both the NWP Rail Trail project and the Oak
Manor Trail project which have been unsuccessful. However, staff remains optimistic that funding
will be obtained through the BTA program for the NWP Trail project. The first segment would go
from Clara Avenue to Gobbi Street1
No public comment was given: 9:48:49 PM
Action: The City Council received the report.
COUNCIL REPORTS
Councilmember McCowen reported on Mendocino Council of Governments (MCOG) and Willits'
Bypass. MCOG did protest the action of the State and also considered deprogramming the money
for the Willits Bypass, but out of deference deferred the action until after the March 21 meeting.
Councilmember Baldwin reported on Inland Water and Power Commission (IWPC) which called an
emergency meeting to deal with the issue of the Potter Valley grape growers' need water for frost,
protection. They intend to ask the Governor to declare an emergency in advance. The frost
protection meeting will be March 22nd.
Mayor Rodin asked the City Council to consider placing the Ahwahnee Water Principles discussion
on an upcoming agenda for possible action. It was determined to place it on the special adjourned
meeting of March 20 to follow the discussion of water place of use. 9:52:34 PM
CITY MANAGER/CITY CLERK REPORTR
City Manager Horsley asked about the City Council's availability to meet at 4:30 PM on March 21
for a special joint meeting with the redevelopment agency and the Low and Moderate Income
Housing Committee. The City Council agreed to the meeting and early start time.
Adjourned to URA: 9:56:45 PM
Reconvened to Closed Session: 9:58:39
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14. CLOSED SESSION
ao Employee negotiations; Department Directors Bargaining Unit (§54957.6)
Negotiator: Candace Horsley, City Manager
Reconvened at 1'1:28 p.m. No action was taken.
15. ADJOURNMENT
There being no further business, the meeting adjourned at 11:28 p.m. to the March 20 Special
..Ac~j~urned Meeting at 5:15 PM.
rk' ' :' Uteri y
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