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Home My WebLink About2025-03-10 WCWD PacketAGENDA WILLOW COUNTY WATER DISTRICT BOARD OF DIRECTORS REGULAR MEETING/PUBLIC HEARING 151 LAWS AVENUE Monday March 10, 2025 at 6:30 PM Call In Number 1(669)900-6833 Meeting 1D: 865 9355 4666 All items are considered action unless otherwise noted. The items are numbered for convenience only and may not necessarily be heard in that order. 1. CALL TO ORDER 2. ROLL CALL 3. MINUTES - Approval/Correction of Minutes: December 9, 2024. 4. FINANCIAL STATEMENT - Review Financial Statements: Pay bills for December 2024 January & February 2025. 5. PUBLIC FORUM — Time will be reserved for the general public to address the Board on any subject relating to the Board's responsibilities. The President of the Board will determine the number of persons who wish to speak and requests that each person addressing the Board limit their presentation to three minutes. More lengthy items may be calendared for a future meeting. 6. STAFF REPORTS a. General Manager b. Office Manager 7. OLD BUSINESS a. Report on Eel -Russian Project Authority b. Report on Water Districts' Projects c. Report on Ukiah Valley Water Authority 8. NEW BUSINESS a. Open Public Hearing i. Consideration of Resolution 2025-01-Adopting an Initial Study/Mitigated Negative Declaration and Mitigation Monitoring and Reporting Program for Water Main Replacement b. Consideration of Assignment and Assumption Agreement— Ukiah Valley Sanitation District and City of Ukiah c. Consideration of Quotes to Replace the Roof at 151 Laws Ave 9. ADJOURNMENT 10. NEXT MEETING: April: 14, 2025 Public Expression Members of the public may address the Board for a maximum of three minutes on items within the jurisdiction of the Board. No action may be taken on any item not appearing on the agenda. The Board may direct such items to be placed on future meeting agendas or may request additional information on any such item. Urgent Items In accordance with 5954.2(b)(2) of the Government Code (Brown Act), a two thirds vote is required to add Action Items. Materials related to any item added to the Board of Directors Agenda after distribution of the Agenda Packet are available for public inspection at the Agency Office located at 151 Laws Avenue, Ukiah, CA during regular business hours. Closed Session The Board may adjourn to a closed session to consider litigation, personnel matters, or contract negotiations under Government Code , 54956. WILLOWMINUTES • DISTRICT December 9, 2024 Present: Ross LaRue, Director Gary Nevill, Director Absent: Director Gordon. Director Hildreth Others Present: Jared Walker - GM, Kim Saylor - Board Secretary; Colin Pearce — Outside Counsel; Liz Patton - Office Manager CALL TO ORDER: Director Nevill called the meeting to order at 6:31 p.m. ROLL CALL: Roll Call was taken, Director Gordon not present. MINUTES: Approval/Correction of Minutes: September g, 2024 Director LaRue made a motion, seconded by Director Hildreth, to approve the Minutes for September g, 2024. This motion was passed with a unanimous aye vote. FINANCIAL STATEMENT - Director Hildreth made a motion, seconded by Director Nevill, to approve the Financial/Pay Bills for November 2024. This motion was passed with a unanimous aye vote. Public Forum None. Staff Reports a. General Manager i. GM Walker reported that the Burke Hill Well 7 motor is in need of repairs that includes a new top shaft from Performance Pump and the estimate for the motor retirind of $12,000 from Vincent Electric where the motor was sent to. b. Office Manager Old Business a. Report on Eel -Russian Project Authority — (ERPA) — Special Meeting December 17, 2024, updates to follow. b. Report on Water Districts' Projects — Ongoing Meter change outs in Milhriew continue approximately 500 to change, Soo have been done. Hopland wastewater treatment plant lift station motor shorted out and needs to be sent out for repair. districts. Report on Ukiah Valley Water Authority (UVWA), billing for Redwood Valley and Millview is currently being done by City of Ukiah. City staff reading with Willow operators to ensure same reads and billing is seamless. City of Ukiah would like to know what other water authorities are joining the JPA by March. New Business a. Consideration of 2024-2025 Fiscal Audit Director Hildreth made a motion, seconded by Director LaRue, to approve the 2024-2025 Fiscal Audit. This motion was passed with a unanimous aye vote. b. Consideration of Revised Ukiah — Willow Intertie Agreement Director Hildreth made a motion, seconded by Director LaRue, to approve the Revised Ukiah - Willow Intertie Agreement. This motion passed with a unanimous aye vote. Next Meeting: January 13, 2025 Adjourn Director LaRue made a motion, seconded by Director Hildreth, to adjourn. This motion was passed with a unanimous aye vote. The meeting was adjourned at 7:o8 p.m. Date PRESIDENT OF THE BOARD OF DIRECTORS WILLOW COUNTY WATER DISTRICT ATTEST Date SECRETARY TO THE BOARD WILLOW COUNTY WATER DISTRICT Financials will be provided at the meeting. of the Willow County Water District Adopting an Initial Study/Mitigated Negative Declaration (IS/MND) and Mitigation Monitoring and Reporting Program (MMRP) for Water Main Replacement WHEREAS, the Willow County Water District (WCWD) Board of Directors proposes a Water Main Replacement (Project) to establish a reliable water source for customers of the WCWD; and WHEREAS, the proposed Project would be along three sections of the existing water main at Laws Avenue (1,000 linear feet), Pomo Lane (550 linear feet), and Canyon Drive (1,000 linear feet) located south and west of the City of Ukiah in Mendocino County, California; and WHEREAS, the WCWD prepared an Initial Study/Mitigated Negative Declaration (IS/MND) for the proposed Project consistent with California Environmental Quality Act (CEQA) Guidelines §15o63; and WHEREAS, an IS/MND was circulated for public review from January 28, 2025, to February 28, 2025, and State review from January 28, 2025, to February 28, 2025 (State Clearinghouse No. 202501o834); and WHEREAS, the WCWD received one (1) written comment during the public and state review process, and the WCWD has considered the comment received; and WHEREAS, the WCWD revised the IS/MND in response to the comment received during the public and State review process; and WHEREAS, revisions to the IS/MND were in response to written comments on the Project's impacts identified in the IS/MND and are not new avoidable significant impacts, and therefore are not considered substantial revisions, in accordance with CEQA Guidelines §15073.5, recirculation is not required; and WHEREAS, a Mitigation Monitoring and Reporting Program (MMRP), attached hereto as Exhibit A, has been prepared based upon the IS/MND, consistent with the requirements of Public Resources Code Section 21o81.6, the MMRP lists all mitigations measures and is designed to ensure compliance during project implementation; and WHEREAS, pursuant to CEQA Guidelines §15074, all documents and files which constitute the record of all proceedings upon which the decisions associated with the Project are on file with the WCWD; and V%THEREAS, in accordance with applicable provision of law, the WCWD Board of Directors held a public hearing on March 10, 2025, at which time the WCWD Board of Directors heard and received all relevant testimony and evidence presented orally or in writing regarding the Project. All interested persons were given an opportunity to hear and be heard regarding the Project; and WHEREAS, the WCWD Board of Directors has reviewed this Resolution and finds that it accurately sets forth the intentions of the WCWD Board of Directors regarding the Project. NOW, THEREFORE, BE IT RESOLVED, that the WCWD Board of Directors matte the following findings: 1. The IS/MND has been properly prepared and circulated for public review in accordance with CEQA; and 2. The WCWD has reviewed the IS/MND and considered the document and all comments received before malting a decision of the Project; and 3. On the basis on the whole record before it, including the IS/MND and comments received therein, the WCWD Board of Directors finds that there will be no significant environmental effects resulting from the Project, provided that mitigation measures in the IS/MND are incorporated into the Project; and 4. The IS/MND reflects the WCWD Board of Director's independent judgement and analysis of the potential environmental effects of the Project; and 5. The Project has been processed in accordance with the applicable provisions of CEQA. All noticing and review periods required by CEQA have been satisfied. Be it Further Resolved, that the WCWD hereby adopts the IS/MND and adopts the MMRP attached hereto as Exhibit A. PIED loth of March 2025, by the Board of Directors of the Mendocino County Willow County Water District, by the following vote: Devin Gordon, Director Mike Hildreth, Director Gary Nevill, Director Ross LaRue, Director Signed: Yes / No / Abstain / Absent Yes / No / Abstain / Absent Yes / No / Abstain / Absent Yes / No / Abstain / Absent Gary Nevill, Board of Directors, President Date Attest: Jared Walker, General Manager Date ASSIGNMENT AND ASSUMPTION AGREEMENT This Assignment and Assumption Agreement ("Agreement") is entered on March 1, 2025 ("Effective Date"), by and among the City of Ukiah ("City"), a general law municipal corporation, Willow County Water District ("Willow"), a County Water District, and is consented to by the Ukiah Valley Sanitation District ("UVSD"), a county sanitation district. Recitals A. Willow and UVSD entered into a Master Services Agreement ("MSA') on May 19, 2019, pursuant to which Willow agreed to perform the duties of District Manager for UVSD as described in Exhibit A to the MSA (Statement of Work to Be Performed), hereafter, "District Manager Services"; and B. In May 2020, UVSD and Willow agreed to an addendum to the MSA wherein Willow would perform all administrative services for UVSD, including billing and collection services; and C. Since October 2020, Urban Futures, Inc., agreed to provide District Manager Services and since April 2023, CliftonLarsonAllen LLP (CLA) has expanded its services (in addition to reconciling accounts, preparing journal entries and capital asset and depreciation schedules, and preparing financial statements) to maintaining the District's accounting and finance records, managing accounts payables and receivables, and preparing 1099's and the SCO report (collectively, "Accounting and Financial Management Services"); and D. On May 17, 2021, Willow and UVSD entered the Second Amendment to Master Services Agreement pursuant to which Willow agreed to perform services described in Exhibit A, entitled Statement of Work which includes ("Billing and Collection Services") which it continues to provide; E. Willow has become a party to the Joint Exercise of Powers Agreement ("JPA") among Millview County Water District, Redwood Valley County Water District, Willow and City creating the Ukiah Valley Water Authority ("UVWA"); and F. Effective March 1, 2024, the Fifth Amendment to the Master Services Agreement adopted the fees and charges for Billing and Collection Services currently in effect; and G. On October 3, 2018, UVSD and the City entered an Operating Agreement that included provisions governing billing and collection of revenue from UVSD customers (Article II, subsections B and D.b (3).) AGREEMENT Now, therefore, in consideration of the foregoing recitals, which are incorporated herein by this reference, and the terms and conditions stated below and for other good and valuable consideration the receipt and adequacy of which are hereby acknowledged, the City, Willow and UVSD hereby agree as follows: 1. Subject to the provisions of Section 3 below, as of the Effective Date Willow hereby assigns to the City all of its rights and obligations under the MSA as amended. 2. Subject to the provisions of Section 4 below, as of the Effective Date, City hereby accepts Willow's assignment and assumes Willows obligations under the MSA as amended; 3. On and after the Effective Date Willow shall have no liability or responsibility for the operation and maintenance of the UVSD waste collection system or for Billing and Collection Services performed by City after the Effective Date or any other claims, demands, causes of action or liability therefor. Willow agrees to indemnify and defend the City from and against any claims, demands, liability, costs or other obligations arising out of Willow's negligent or willfully wrongful act or omission in its performance of services pursuant to the MSA prior to the Effective Date. On and after the Effective Date Willow shall have no liability or obligations arising out of or related to the City's performance under the MSA, as amended. City agrees to indemnify and defend Willow from and against any liability, claim, cost or obligation arising out of the City's negligent or willfully wrongful act or omission in performing services under the MSA after the Effective Date. 4. In assuming the MSA the City does not assume any responsibility or liability for claims, demands, causes of action, expenses, damages, injuries or other liability or financial responsibility of any kind arising prior to the Effective Date out of or related to Willow's provision of services to UVSD under the MSA, as amended. 5. The UVSD Board of Directors approves the assignment and assumption of the MSA by Willow and the City pursuant to and in accordance with this Agreement and acknowledges that the provision of billing and collection services by the City is governed exclusively by the MSA and no provision of the Operating Agreement concerning billing and collection services shall apply to or affect the City's provision of services to UVSD pursuant to the MSA, as amended. 6. The MSA shall terminate on June 30, 2025. WHEREFORE, the Parties have entered into this Agreement as of the Effective Date. WILLOW COUNTY WATER DISTRICT Gary Nevill, President of the Board of Directors Date: CITY OF UKIAH Douglas Crane, Mayor of City of Ukiah Date: ATTEST: By: Kristine Lawler, City Clerk K, CONSENTED TO BY THE UKIAH VALLEY SANITATION DISTRICT on ,2025 By:_ Ernie Wipf, Chair Date: ATTEST: By: --- Clerk to the Board ESTIMATE Ceja and Lopez Gutters 590 Virginia Cir Redwood Valley, CA 95470 Bill to Liz Patton Willow Water company 151 Laws Ave. ukiah, California 95482 Estimate details Estimate no.: 1058 Estimate date: 03/04/2025 # Date 1. PA, 3 CNLGufters.ac@gt'naii.com +1 (707) 621-0305 lic.#1093601 Product or service Root Services Description 1. Remove and dispose of approximately 57 squares of composite shingles 2. install 57 squares of pabco shingles 30 year choice of color includes felt 6 eyebrow vents and roof jacks and ridge 3. NOTE ANY WOOD REPAIRS WILL BE TIME AND MATERIALS @ $65.00 hour per labor Accepted date Accepted by Total Ship to Liz Patton Willow Water company 151 Laws Ave. ukiah, california 95482 Qty Rate Amount 1 $0.00 $0.00 57 $570.18 $32,500.26 $32,500.26 •4Y�.» O.Y%b#p.:,.D EMPIRE ROOFING' „ ' yr e ..r. ;.:.... . r : i c r . ..10 Box i'i .,..�!,J . h Ft-QUv /2/5 i N IU E s O q WILLOW WATER DISTRICT 1 AVE. E CALL FOR SCHEDULE �..,. �---.�.._.................. ..,....".{. ffq.�.�... '['g y p �.^..+..w....., p'...gr'}�.?m 707)462-2666 %� i 1 �„>.:�� yy Air Etxx � a ..s _ .. ...._..»....«......,.«.....w....,.�.......,.-tee.-...._ ..� - 4� OVER ENTIRE BUILDING a DISPOSE OF. INSTALL 30 YEAR PA. CO RRE,TAR CLASS "A" FIBER -GLASS SHINGLES. . INCLUDES S YNT HEI IC ROOFING .. �...,.... ._......,«.,.._.,_.,..,.........�....,.._._.._�.�».��.a_�____..d.� .�...�. ,,,.�....._� ,.,�_n.a.....,....,. �...^^_ � � ..,. _. ,....... t34> L,J ER LA1. L #.ta.Y 1 EDGE METAL, STARTER STRIP, jljjP CAP, RIDGE VENT, �: RIDGE C t?P iTI^' FLASHINGS AROUND HVAC UNITS & 9-NEINT ROOF FLASHIiNGS ALL FLASHINGS TED TOMATCHCH SHIM fi�LCC}TtC � SNIT GLL D BE PAIN . ..... ...__._..............�_ ...,... w,..,........_........,.......,.....,....,.,........e,_ _._.N___..._�.__.....�..�..._..._�._ .e,_..._......._._. ..�...._....�, _ m....... ,........E ,.,�_..,..-,,.�.....,..we..,.�. COLOR TO BE CHOSEN BY BUILDING OWNER. ANY ROTTEN WOOD REPAIRS s^ WILL RESULT IN ADDITIONAL CHARGES. ( INCLUDES PERMIT) . 3 YEAR �,.u.....m...... ....�...._._.�,.� .,W._._. �. s er . H l � GUARANTEE. WORKMANSHIP it S"E 3,'� d� C� � ol-Jce afro? Owner -t >° rr... ..'..'.d f t r. '• .,_ {: t.NJ ':.s. p..d e jS.I ". THIRTY f� THREE THOUSAND NINE F-xU DRLD-- c . � }0V ((ryry—. �'} ��'pp ((��.dd''�� 0V ,.. ......._.... 33,9 ,..t c!RE a h a t x_s BE Ot P IN' FULL VIPFt,, 7 .AYS O COP E� toN. 3 0 ACCEPTANCE OF PROPOSAL Roberts Roofing 5255 Burke Hill Dr Ukiah, CA 95482 Presented to: Willow county water district 151 Laws Ave Ukiah, CA 95482 Customer Contact: E: jwalker@Willowcwd.org job # 136046 Proposal # P-136046-1 Technician Stephen Roberts Issue Date Mar 06 2025 Service Location: 151 Laws Ave Ukiah, CA 95482 Price: $32,500.00 Description Qty Price Roof Removal S0.00 Remove existing roofing and dispose install shingles $32,500M install 30 yr IKO shingle over synthetic underlaynient Replace flashings and edge metal Install new curbs s needed Roof front and top areas $32,500.00 Customer Approval: 171 1 accept this proposal and agree to the terms and conditions. Contact Us: (707) 972-7654 shane@robertsroofingca,corn www.robertsroofingca.coni