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Home My WebLink About2025-05-12 WCWD PacketAGENDA WILLOW COUNTY WATER DISTRICT BOARD OF DIRECTORS REGULAR MEETING/PUBLIC HEARING 151 LAWS AVENUE Monday May 12, 2025 at 6:30 PM Call In Number i(669)9oo-6833 Meeting ID: 829 55991964 All items are considered action unless otherwise noted. The items are numbered for convenience only and may not necessarily be heard in that order. 1. CALL TO ORDER AND ROLL CALL 2. APPROVAL OF MINUTES Approval/Correction of Minutes: April 14, 2025 3. FINANCIAL REPORTS - Review Financial Statements: Pay bills for April 2025 4. AUDIENCE COMMENTS ON NON -AGENDA ITEMS The Willow County Water District board members welcome input from the audience. In order for everyone to be heard* please limit your comments to three (3) minutes per person and not more than ten (lo) minutes per subject. The Brown Act regulations do not allow action to be taken on audience comments on non -agenda items. If you wish to submit written comments, please provide information to the Willow County Water District, is located at 151 Laws Avenue, Ukiah, CA, 95482• 5. CLOSED SESSION a. Conference with Legal Counsel - Potential Litigation i. Government Code Section 54956.9(d)(2)(3) 6. ADMINISTRATIVE AND OPERATIONAL REPORTS a. General Manager b. Office Manager 7. UNFINISHED BUSINESS a. Report on Eel -Russian Project Authority b. Report on Water Districts' Projects c. Report on Ukiah Valley Water Authority 8. NEW BUSINESS a. 9. COMMITTEE MEMBER ANNOUNCEMENTS AND REPORTS lo. NEXT MEETING: June 9, 2025 11. ADJOURNMENT Public Expression Members of the public may address the Board for a maximum of three minutes on items within the jurisdiction of the Board. No action may be taken on any item not appearing on the agenda. The Board may direct such items to be placed on future meeting agendas or may request additional information on any such item. Urgent Items In accordance with 5954.2(b)(2) of the Government Code (Brown Act), a two thirds vote is required to add Action Items. Materials related to any item added to the Board of Directors Agenda after distribution of the Agenda Packet are available for public inspection at the Agency office located at 151 Laws Avenue, Ukiah, CA during regular business hours. Closed Session: The Board may adjourn to a closed session to consider litigation, personnel matters, or contract negotiations under Government Code 54956. MINUTES WILLOW COUNTY WATER DISTRICT BOARD OF DIRECTORS REGULAR MEETING April 14, 2025 Present: Gary Nevill, Director Director Mike Hildreth Director Ross LaRue - Director Devin Gordon Others Present. Jared Waller - Deputy Director of Water Resources & GM, Kim Saylor - Board Secretary; Liz Patton - Billing and Customer Service Manager; Colin Pearce — Outside Counsel. CALL TO ORDER: The Willow County Water District held a Regular Meeting on April 14, 2025, the meeting was legally noticed on April 11, 2025. The meeting was held in person and via zoom. Chair G. Nevill called the meeting to order at 6:30 p.m. CHAIR G. NEVILL PRESIDING. ROLL CALL: Roll was taken with the following Directors Present: D. Gordon, M. Hildreth, R. LaRue and Chair G. Nevill. Directors Absent: None. Staff Present: Jared Walker, Deputy Director of Water Resources, Liz Patton, Billing and Customer Service Manager and Kim Saylor, Deputy Clerk. APPROVAL OF MINUTES: a. Approval of the Minutes of 2024-12-09 Willow Water Minutes. Motion/Second: Hildreth /Gordon to approve the Minutes of March 10, 2025, a Regular Meeting as submitted. Motion carried by the following Roll Call votes: AYES: D. Gordon, M. Hildreth, and Chair, G. Nevill. NOES: None. ABSENT: None. ABSTAIN: R. LaRue. FINANCIAL REPORTS: Motion/Second: Hildreth/Gordon to approve the Financial Reports of March 2025 as submitted. Motion carried by the following Roll Call votes: AYES: D. Gordon, M. Hildreth, R. LaRue and Chair, G. Nevill. NOES: None. ABSENT: None. ABSTAIN: None. AUDIENCE COMMENTS ON NON -AGENDA ITEMS: No public comments were received. Motion/Second: LaRue/Gordon to adjourn to closed session at 6:31. Motion carried by the following Roll Call votes: AYES: D. Gordon, M. Hildreth, R. LaRue and Chair, G. Nevill. NOES: None. ABSENT: None. ABSTAIN: None. CLOSED SESSION: a. Conference with Legal Counsel - Potential Litigation i. Government Code Section 54956.9(d)(2)(3) Information received, Direction to Staff given. Motion/Second: LaRue/Hildreth to proceed out of closed session at 7:22 pm. Motion carried by the following Roll Call votes: AYES: D. Gordon, M. Hildreth, R. LaRue and Chair, G. Nevill. NOES: None. ABSENT: None. ABSTAIN: None. ADMINISTRATIVE AND OPERATIONAL REPORTS GENERAL MANANGEMENT REPORT: a. GM Walker New Cellular Auto Dialer was installed last week for the Norgard Facility. It can be accessed by an App on a cell phone eventually phasing out the land line. b. Operations overall are going well. A few leaks that have been fixed as well as mowing that has started since the rain has stopped for a while. OFFICE MANAGEMENT REPORT: a. OM Patton reported that as of July 1, 2025, the City of Ukiah (COU) will take over the books for Willow. Checks will be out of the COU general fund. Financials will be provided quarterly: Willow will have the same Auditor this year as in the past, however, next year the COU will utilize their Auditor. b. This COU and Integration team will start data conversion next week to prepare for the targeted date of October loth for billing. UNFINISHED BUSINESS a. Report on Eel -Russian Project Authority — (ERPA) There was a meeting at Lake Mendocino with Jared Huffman and the Army Corp of Engineers regarding the desire to raise Coyote Dam. b. Report on Water Districts' Projects —Redwood Valley Tank Project has been completed with the communications getting hooked up. c. Report on Ukiah Valley Water Authority (UVWA) GM, Walker reported that River Estates and Hopland PUD will enter into Service Agreements with the COU as they have in the past with Willow CWD. NEW BUSINESS a. Consideration of Alternate Special District Ballot to Fill Vacancy with Mendocino LAFCo as a Special District Alternate Vacancy. Motion/Second: Hildreth/Gordon to Consider Alternate Special District Ballot to Fill Vacancy with Mendocino LAFCo as a Special District Alternate Vacancy. Motion carried by the following Roll Call votes: AYES: D. Gordon, M. Hildreth, R. LaRue and Chair, G. Nevill. NOES: None. ABSENT: None. ABSTAIN: None. b. Consideration of Letter of Support for the City of Ukiah Proposed Reorganization. Motion/Second: Gordon/LaRue to Consider a Letter of Support for the City of Ukiah Proposed Reorganization. Motion carried by the following Roll Call votes: AYES: D. Gordon, M. Hildreth, R. LaRue and Chair, G. Nevill. NOES: None. ABSENT: None. ABSTAIN: None. COMMITTEE MEMBER ANNOUNCEMENTS AND REPORTS None. SET NEXT MEETING DATE: May 2025 Presenter: Kim Saylor, Deputy Clerk ADJOURNMENT There being no further business, the meeting adjourned at 7:42p.m. PRESIDENT OF THE BOARD OF DIRECTORS WILLOW COUNTY WATER DISTRICT ATTEST Kim Saylor — Deputy Clerk Date Date 12:42P80 Willow County Water District 05/09/25 Check Register Accrual Basis As of May 31, 2025 Date Numm Name Amount 1830Q'General Checking Account 05/09/2025 6490 Alhambra '52.98 05/09/2025 8481 Alpha Analytical Laboratories -355.00 05/08/2025 8492 AT&T -31.87 05/09/2025 0483 Badger Meter Inc. -211.39 05/09/2025 8404 California Rural Water Association -945.00 05/09/2025 6495 CDmca3tRuSineSS -231.50 05/09/2025 0480 Discovery Office Systems -133.00 05/09/2025 6497 Duane Morris LLP -287.50 05/09/2025 6488 Lopez, Maria -315.00 05/09/2025 8499 Nor -Cal Recycled Rock &Aggr8g3t8... -89.61 05/09/2025 6500 Pace Supply Corporation -353.47 05/00/2025 8501 Postmaster -3.500�00 05/09/2025 6502 Redwood Empire Roofing -34'250.00 05/09/2025 6503 Redwood Waste Solutions, Inc. -42.74 05/08/2025 6504 Fl8SpenteCh -354.00 05/09/2025 8505 Stedman Computer Solutions -700.00 05/09/2025 8506 Ukiah Valley Sanitation -53.47 05/09/2025 6507 USA Blue Book -1.837.20 05/12/2025 8508 Ukiah Crossroads Church -25.35 05/12/2025 8509 William Love -33.23 05/12/2025 8510 David[}OuDg -6.50 05/12/2025 8511 LiqiDgLU0 -18.03 05/12/2025 0512 Marta L. F{eStrep0 -21.45 05/10/2025 ACH Pacific Gas and Electric -114.12 05/18/2025 ACH Pacific Gas and Electric -274.08 05/19/2025 ACH Pacific Gas and Electric -9.152.07 Total 10300 - General Checking Account -53,388.50 TOTAL -53,388_50 12:42 PM Willow County Water District 05/09/25 Balance Sheet Accrual Basis As of April 30, 2025 Apr 30, 25 Apr 30, 24 ASSETS Current Assets Checking/Savings 10100 • Cash on Hand 250.00 250.00 10300 • General Checking Account 567,157.16 501,724.21 10500 • Construction Acct. - M.M 162,908.42 195,413.40 10700 • LAIF Account 393,557.00 202,580.94 10900 • Payroll Checking Account 25,767.88 80,349.44 Total Checking/Savings 1,149,640.46 980,317.99 Accounts Receivable 11100 • Accts Rec - Water Sales 39,556.33 35,982.65 11300 • Accts Receivable -Other 11305 • Redwood Valley Co. Water Dist 0.00 38,298.12 11310 • Calpella 8,539.79 8,539.79 11315 • Millview County Water District 0.00 47,362.69 11320 River Estates 2,763.37 2,763.37 11325 Hopland Public Utility District 11,607.62 14,383.34 11330 • Rentals 730.61 0.00 11340 • Miscellaneous 777.20 16,088.08 Total 11300 • Accts Receivable -Other 24,418.59 127,435.39 Total Accounts Receivable 63,974.92 163,418.04 Other Current Assets 11600 • Grant Receivable 25,574.75 0.00 11700 • Prepaid Insurance 5,234.14 5,290.91 11900 • Prepaid Postage 3,635.70 779.16 12400 • Deposit Premium - W/C Insurance 0.00 7,447.59 12525 - Due To/From Others 11,619.42 158.38 Total Other Current Assets 46,064.01 13,676.04 Total Current Assets 1,259,679.39 1,157,412.07 Fixed Assets 15000 • Land 85,869.44 85,869.44 15100 • Investment in System 1,835,835A7 1,835,835.47 15101 • Invest in System - Contribution 223,205.66 223,205.66 15300 • Investment in Tools & Service E 168,335.86 168,335.86 15400 • Trucks 236,239.69 236,239.69 15450 • Kubota Tractor/Mower 44,077.68 44,077.68 15475 • Isuzu Generator 29,933.30 29,933.30 15500 • Invest in Office Equipment 12,989.47 12,989.47 15600 • Water Connections - Contributio 14,147.70 14,147.70 15700 • Investment in 1958 System Expen 138,937.54 138,937.54 15900 • Replacement of Steel Line 118,650.46 118,650.46 16000 • Construction in Progress 16005 • Fircrest Tank Project 262,207.06 262,207.06 16009 • Spanish Canyon Water Lines 323,171.74 323,171.74 16011 • Radio Control & Communications 1,046.40 1,046.40 16013 • Fencing 15,000.00 15,000.00 16014 . Board Room 11,507.09 11,507.09 16017 • Oak Knoll Storage Tanks 6,280.15 6,280.15 16018 • Coating Water Tanks 67,787.00 67,787.00 16020 • Robinson Creek Waterline Repair 70,338.33 70,338.33 Total 16000 • Construction in Progress 757,337.77 757,337.77 16015 • Handheld Radios 16,480.52 16,480.52 16016 - 2014 Copy Machine 7,426.13 7,426.13 16050 • Remote Meters 149,633.80 149,633.80 16075 • 2023 Meter Replacement 103,294.31 120,328.74 16100 • Maps 26,783.50 26,783.50 16150 • Pipe & Cable Locator 2,923.67 2,923.67 16250 • Multiquip Rammer MTX60 2,895.54 2,895.54 Page 1 12:42 PM Willow County Water District 05/09/25 Balance Sheet Accrual Basis As of April 30, 2025 Apr 30, 25 Apr 30, 24 16500 - Allow for Depreciation -Utility -2,949,430.39 -2,834,647.39 17100 - Office Building 150,537.81 150,537.81 17300 - Office Building Improvements 65,244.08 53,744.08 17400 - Crestview Water Line 30,828.65 30,828.65 17500 • Canyon Main Line Replacement 114,339.73 38,003.65 Total Fixed Assets 1,386,517.39 1,430,498.74 TOTAL ASSETS 2,646,196.78 2,587,910.81 LIABILITIES & EQUITY Liabilities Current Liabilities Accounts Payable 20100 • Accounts Payable 15,786.87 84,979.19 Total Accounts Payable 15,786.87 84,979.19 Credit Cards 20130 - Elan CC -188.29 0.00 Total Credit Cards -188.29 0.00 Other Current Liabilities 20700 - Accrued Insurance Payable 0.00 9,108.21 21600 - Workers Comp Payable 0.00 -9,821.07 22150 - SDI 0.00 -63.62 23100 • Refundable Deposit - Customer 23,972.00 22,677.00 23300 - Deferred Grant Income 191,906,77 0.00 25000 • Pension Liability - Classic 295,606.00 254,371.00 25100 • Pension Liability - Pepra 67,039.00 46,836.00 Total Other Current Liabilities 578,523.77 323,107.52 Total Current Liabilities 594,122.35 408,086.71 Total Liabilities 594,122.35 408,086.71 Equity 30200 • Contributed Capital 246,075.31 246,075.31 30300 • Retained Earnings 1,941,674.87 1,899,316.33 Net Income -135,675.75 34,432.46 Total Equity 2,052,074.43 2,179,824.10 TOTAL LIABILITIES & EQUITY 2,646,196.78 2,587,910.81 Page 2 12:37 PM Willow County Water District 05/09/25 Profit & Loss Accrual Basis April 2025 Apr 25 Mar 25 Apr 24 Jul '24 - Apr 25 Ordinary Income/Expense Income 40000 - Water Sales 40100 • Residential 19,361,07 18,095,56 15,989.61 269,266.38 40120 • Residental Meter Base Fee 25,179.65 25,153,44 23,875.04 243,076.59 40300 • Business 3,176.03 3,390.67 3,759.35 50,822.79 40400 • Business Meter Base Fee 4,726.62 4,726.62 4,501.71 45,691.03 40500 • Irrigation 348,98 906.30 1,035.97 30,626.77 40600 • Irrigation Meter Base Fee 1,945.71 1,945.71 1,741.21 18,584.95 40700 • Service Charges 35.00 45.00 15.00 355.00 40900 • Late Charges 465.00 497.64 432:53 4,766.70 40950 • CC Convenience Fee 115.50 147.00 133.00 1,448.86 41000 • Delinquent Notice Fee 375,00 375.00 315.00 3,765.00 41700 • Reconnect Fee 0.00 0.00 200,00 473.55 41900 • Fire Line Charges 152.00 144.00 144.00 1,44&00 41950 • Backflow Testing 0.00 0.00 0.00 2,655.00 40000 • Water Sales - Other 0,00 0.00 0.00 8,944.76 Total 40000 • Water Sales 55,880.56 55,426.94 52,142A2 681,925.38 42300 • Rentals 42400 • Rentals 600,00 550.00 505.00 5,550.00 Total 42300 • Rentals 600.00 550.00 505.00 5,550.00 43100 • Interest Income 0.00 4,310.07 42.44 13,394.22 43300 • Service Reimbursement 18,864.75 18,864.75 87,635.07 601,269.42 43400 - Administrative Reimbursement 4,046.03 4,046.03 33,049.95 242,195.04 Total Income 79, 391.34 83,197.79 173, 374.88 1, 544, 334.06 Cost of Goods Sold 50100 • Labor 50107 • Transmission & Dist. Wages 0.00 0.00 42,096.41 403,648,69 Total 50100 - Labor 0.00 0.00 42,096.41 403,648.69 50300 • Maintenance 50301 • Wells 0.00 0.00 70.20 12,930.82 50302 • Pumping 0.00 0.00 0.00 219.64 50304 • Transmission & Distribution 564.86 1,699.25 3,534.06 66,246.72 50305 • Service Equipment 0.00 0.00 9,148.04 11,542,55 Total50300 • Maintenance 564.86 1,699.25 12,752.30 90,939,73 51502 . Power -Pumping 9,147.86 9,458.24 -796.36 153,840.68 52503 - Operating Supplies - Water Trea 0,00 6,243.44 6,983.70 23,494.21 52703 • Testing -Water Treatment 490.00 275.00 355.00 11,229.27 56200 • Purchased Water 0.00 0.00 0,00 36,173.00 56504 • Gas & Oil 0.00 24.00 3,333.44 23,862.87 56705 • Uncollectable Accounts 0.00 0.00 0.00 27.65 Total COGS 10,202.72 17,699.93 64,724.49 743,216.10 Gross Profit 69,18&62 65,497.86 108,650.39 801,117.96 Expense 6000 • COU MSA 0.00 146,684.73 0.00 146,684,73 60100 - Salaries 60101 • Managers Salaries 0,00 0,00 17,977.62 153,329.11 60102 • Office Wages 0.00 0.00 13,102.95 89,903,89 Total 60100 • Salaries 0.00 0.00 31,080.57 243,233.00 60103 • Janitorial 315.00 397.44 315.00 3,232.44 60600 • Education Training 0.00 0.00 0.00 554.34 60706 • Telephone 585.59 774.35 1,008.52 15,234.15 61106 • Office Expense 180.42 4,499.55 780A8 15,154.03 61206 • Office Equipment Maintenance 0.00 0.00 99.00 351.84 61306 - Utilities 338.40 645.51 364.74 7,344,18 61406 - Backflow Testing 0.00 0.00 0.00 2,745.00 61500 • Professional Fees 61506 • Legal 287.50 0.00 3,967.50 8,035.60 61706 • Auditing 0,00 0.00 0.00 9,950.00 Total 61500 • Professional Fees 287.50 0.00 3,967.50 17,985.60 61906 - Consulting 0.00 0.00 0.00 6,099.88 62106 • Postage 389.84 492.88 508.41 4,805.76 62300 • Insurance 62301 • Workmans Comp 0.00 0.00 2,576.32 71,534,98 Pagel 12:37 PM Willow County Water District 05/09/25 Profit & Loss Accrual Basis April 2025 Apr 25 Mar 25 Apr 24 Jul '24 - Apr 25 62302 • Liability 2,617.05 2,617.05 2,692.93 26,170.50 62304 Health & Self Insurance 0.00 0.00 22,239.34 122,185.11 62305 • State Unemployment 0.00 0.00 0.00 5,500.52 62306 • Dental Insurance 0,00 0.00 909.20 5,101.76 62308 • Vision Insurance 0,00 0.00 260,26 1,502.41 Total 62300 • Insurance 2,617.05 2,617.05 28,678.05 231,995.28 62307 • CaIPERS Match 0.00 0.00 6,627.62 50,602.22 62310 • CalPERS GAS13 0.00 0.00 0.00 700.00 63306 • Retirement 0.00 0.00 0.00 9,236.00 70107 - Depreciation Expense 9,947.37 9,947.37 9,947.37 99,473.70 70400 • Payroll Tax Expense 70402 • Social Security 0.00 0,00 4,532,14 39,834,28 70403 • Medicare 0.00 0.00 1,059.92 9,379.78 Total 70400 • Payroll Tax Expense 0.00 0.00 5,592.06 49,214.06 70906 • Bank Charges 186.50 207,50 28&00 2,717.75 70907 • CC Processing Charges 136.92 123.26 109.27 1,493.87 71106 • Directors Fees 75.00 75.00 150.00 600.00 71306 • Permits & Fees 80.00 350.00 0,00 24,515.54 71406 • Election Costs 0.00 0.00 0.00 323.26 71506 • Dues 0.00 0.00 0.00 27,588,11 Total Expense 15,139,59 166,814,64 89,516.59 961,884.74 Net Ordinary Income 54,049.03 -101,316.78 19,133.80 -160,766.78 Other Income/Expense Other Income 83100 • Grant Income 0.00 0.00 0.00 25,574.75 Total Other Income 0.00 0,00 0.00 25,574.75 Net Other Income 0,00 0.00 0,00 25,574.75 Net Income 54,049.03 -101,316.78 19,133.80 -135,192.03 Page 2