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HomeMy WebLinkAboutEBA Engineering 2026-01-26COU No. 2526-164 PAGE 1 OF 7 AGREEMENT FOR PROFESSIONAL CONSULTING SERVICES This Agreement, made and entered into this 26th day of January, 2026 (“Effective Date”), by and between CITY OF UKIAH, CALIFORNIA, hereinafter referred to as "City" and EBA Engineering, a corporation organized and in good standing under the laws of the state of California, hereinafter referred to as "Consultant". RECITALS This Agreement is predicated on the following facts: a. City requires consulting services related to Environmental Monitoring and Reporting Services for the Ukiah Landfill. b. Consultant represents that it has the qualifications, skills, experience and properly licensed to provide these services, and is willing to provide them according to the terms of this Agreement. c. City and Consultant agree upon the Scope-of-Work and Work Schedule attached hereto as Attachment "A", describing contract provisions for the project and setting forth the completion dates for the various services to be provided pursuant to this Agreement. TERMS OF AGREEMENT 1.0 DESCRIPTION OF PROJECT 1.1 The Project is described in detail in the attached Scope-of-Work (Attachment "A"). 2.0 SCOPE OF SERVICES 2.1 As set forth in Attachment "A". 2.2. Additional Services. Additional services, if any, shall only proceed upon written agreement between City and Consultant. The written Agreement shall be in the form of an Amendment to this Agreement. 3.0 CONDUCT OF WORK 3.1 Time of Completion. Consultant shall commence performance of services as required by the Scope-of-Work upon receipt of a Notice to Proceed from City and shall complete such services by June 30, 2026. Consultant shall complete the work to the City's reasonable satisfaction, even if contract disputes arise or Consultant contends it is entitled to further compensation. 4.0 COMPENSATION FOR SERVICES 4.1 Basis for Compensation. For the performance of the professional services of this Agreement, Consultant shall be compensated on a time and expense basis not to exceed a guaranteed maximum dollar amount of $75,811.00. Labor charges shall be based upon hourly billing rates for the various classifications of personnel employed by Consultant to perform the Scope of Work as set forth in the attached Attachment A, COU No. 2526-164 PAGE 2 OF 7 which shall include all indirect costs and expenses of every kind or nature, except direct expenses. The direct expenses and the fees to be charged for same shall be as set forth in Attachment A. Consultant shall complete the Scope of Work for the not-to- exceed guaranteed maximum, even if actual time and expenses exceed that amount. 4.2 Changes. Should changes in compensation be required because of changes to the Scope-of-Work of this Agreement, the parties shall agree in writing to any changes in compensation. "Changes to the Scope-of-Work" means different activities than those described in Attachment "A" and not additional time to complete those activities than the parties anticipated on the date they entered this Agreement. 4.3 Sub-contractor Payment. The use of sub-consultants or other services to perform a portion of the work of this Agreement shall be approved by City prior to commencement of work. The cost of sub-consultants shall be included within guaranteed not-to-exceed amount set forth in Section 4.1. 4.4 Terms of Payment. Payment to Consultant for services rendered in accordance with this contract shall be based upon submission of monthly invoices for the work satisfactorily performed prior to the date of the invoice less any amount already paid to Consultant, which amounts shall be due and payable thirty (30) days after receipt by City. The invoices shall provide a description of each item of work performed, the time expended to perform each task, the fees charged for that task, and the direct expenses incurred and billed for. Invoices shall be accompanied by documentation sufficient to enable City to determine progress made and to support the expenses claimed. 5.0 ASSURANCES OF CONSULTANT 5.1 Independent Contractor. Consultant is an independent contractor and is solely responsible for its acts or omissions. Consultant (including its agents, servants, and employees) is not the City's agent, employee, or representative for any purpose. It is the express intention of the parties hereto that Consultant is an independent contractor and not an employee, joint venturer, or partner of City for any purpose whatsoever. City shall have no right to, and shall not control the manner or prescribe the method of accomplishing those services contracted to and performed by Consultant under this Agreement, and the general public and all governmental agencies regulating such activity shall be so informed. Those provisions of this Agreement that reserve ultimate authority in City have been inserted solely to achieve compliance with federal and state laws, rules, regulations, and interpretations thereof. No such provisions and no other provisions of this Agreement shall be interpreted or construed as creating or establishing the relationship of employer and employee between Consultant and City. Consultant shall pay all estimated and actual federal and state income and self- employment taxes that are due the state and federal government and shall furnish and pay worker's compensation insurance, unemployment insurance and any other benefits required by law for himself and his employees, if any. Consultant agrees to indemnify and hold City and its officers, agents and employees harmless from and against any claims or demands by federal, state or local government agencies for any such taxes or benefits due but not paid by Consultant, including the legal costs associated with defending against any audit, claim, demand or law suit. COU No. 2526-164 PAGE 3 OF 7 Consultant warrants and represents that it is a properly licensed professional or professional organization with a substantial investment in its business and that it maintains its own offices and staff which it will use in performing under this Agreement. 5.2 Conflict of Interest. Consultant understands that its professional responsibility is solely to City. Consultant has no interest and will not acquire any direct or indirect interest that would conflict with its performance of the Agreement. Consultant shall not in the performance of this Agreement employ a person having such an interest. If the City Manager determines that the Consultant has a disclosure obligation under the City’s local conflict of interest code, the Consultant shall file the required disclosure form with the City Clerk within 10 days of being notified of the City Manager’s determination. 6.0 INDEMNIFICATION 6.1 Insurance Liability. Without limiting Consultant's obligations arising under Paragraph 6.2 Consultant shall not begin work under this Agreement until it procures and maintains for the full period of time allowed by law, surviving the termination of this Agreement insurance against claims for injuries to persons or damages to property, which may arise from or in connection with its performance under this Agreement. A. Minimum Scope of Insurance Coverage shall be at least as broad as: 1. Insurance Services Office ("ISO) Commercial General Liability Coverage Form No. CG 20 10 10 01 and Commercial General Liability Coverage – Completed Operations Form No. CG 20 37 10 01. 2. ISO Form No. CA 0001 (Ed. 1/87) covering Automobile Liability, Code 1 "any auto" or Code 8, 9 if no owned autos and endorsement CA 0025. 3. Worker's Compensation Insurance as required by the Labor Code of the State of California and Employers Liability Insurance. 4. Errors and Omissions liability insurance appropriate to the consultant’s profession. Architects’ and engineers’ coverage is to be endorsed to include contractual liability. B. Minimum Limits of Insurance Consultant shall maintain limits no less than: 1. General Liability: $1,000,000 combined single limit per occurrence for bodily injury, personal injury and property damage including operations, products and completed operations. If Commercial General Liability Insurance or other form with a general aggregate limit is used, the general aggregate limit shall apply separately to the work performed under this Agreement, or the aggregate limit shall be twice the prescribed per occurrence limit. 2. Automobile Liability: $1,000,000 combined single limit per accident for bodily injury and property damage. COU No. 2526-164 PAGE 4 OF 7 3. Worker's Compensation and Employers Liability: Worker's compensation limits as required by the Labor Code of the State of California and Employers Liability limits of $1,000,000 per accident. 4. Errors and Omissions liability: $1,000,000 per occurrence. C. Deductibles and Self-Insured Retentions Any deductibles or self-insured retentions must be declared to and approved by the City. At the option of the City, either the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects to the City, its officers, officials, employees and volunteers; or the Consultant shall procure a bond guaranteeing payment of losses and related investigations, claim administration and defense expenses. D. Other Insurance Provisions The policies are to contain, or be endorsed to contain, the following provisions: 1. General Liability and Automobile Liability Coverages a. The City, it officers, officials, employees and volunteers are to be covered as additional insureds as respects; liability arising out of activities performed by or on behalf of the Consultant, products and completed operations of the Consultant, premises owned, occupied or used by the Consultant, or automobiles owned, hired or borrowed by the Consultant for the full period of time allowed by law, surviving the termination of this Agreement. The coverage shall contain no special limitations on the scope-of-protection afforded to the City, its officers, officials, employees or volunteers. b. The Consultant's insurance coverage shall be primary insurance as respects to the City, its officers, officials, employees and volunteers. Any insurance or self-insurance maintained by the City, its officers, officials, employees or volunteers shall be in excess of the Consultant's insurance and shall not contribute with it. c. Any failure to comply with reporting provisions of the policies shall not affect coverage provided to the City, its officers, officials, employees or volunteers. d. The Consultant's insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability. 2. Worker's Compensation and Employers Liability Coverage The insurer shall agree to waive all rights of subrogation against the City, its officers, officials, employees and volunteers for losses arising from Consultant's performance of the work, pursuant to this Agreement. COU No. 2526-164 PAGE 5 OF 7 3. Professional Liability Coverage If written on a claims-made basis, the retroactivity date shall be the effective date of this Agreement. The policy period shall extend one (1) year from the date of final approved invoice. 4. All Coverages Each Insurance policy required by this clause shall be endorsed to state that coverage shall not be suspended, voided, canceled by either party, reduced in coverage or in limits except after thirty (30) days prior written notice by certified mail, return receipt requested, has been given to the City. E. Acceptability of Insurers Insurance is to be placed with admitted California insurers with an A.M. Best's rating of no less than A- for financial strength, AA for long-term credit rating and AMB-1 for short-term credit rating. F. Verification of Coverage Consultant shall furnish the City with Certificates of Insurance and with original Endorsements effecting coverage required by this Agreement. The Certificates and Endorsements for each insurance policy are to be signed by a person authorized by that insurer to bind coverage on its behalf. The Certificates and Endorsements are to be on forms provided or approved by the City. Where by statute, the City's Workers' Compensation - related forms cannot be used, equivalent forms approved by the Insurance Commissioner are to be substituted. All Certificates and Endorsements are to be received and approved by the City before Consultant begins the work of this Agreement. The City reserves the right to require complete, certified copies of all required insurance policies, at any time. If Consultant fails to provide the coverages required herein, the City shall have the right, but not the obligation, to purchase any or all of them. In that event, the cost of insurance becomes part of the compensation due the contractor after notice to Consultant that City has paid the premium. G. Subcontractors Consultant shall include all subcontractors or sub-consultants as insured under its policies or shall furnish separate certificates and endorsements for each sub- contractor or sub-consultant. All coverage for sub-contractors or sub-consultants shall be subject to all insurance requirements set forth in this Paragraph 6.1. 6.2 Indemnification. Notwithstanding the foregoing insurance requirements, and in addition thereto, Consultant agrees, for the full period of time allowed by law, surviving the termination of this Agreement, to indemnify the City for any claim, cost or liability that arises out of, or pertains to, or relates to any negligent act or omission or the willful misconduct of Consultant in the performance of services under this contract by Consultant, but this indemnity does not apply to liability for damages for death or bodily injury to persons, injury to property, or other loss, arising from the sole negligence, willful misconduct or defects in design by the City, or arising from the active negligence of the City. COU No. 2526-164 PAGE 6 OF 7 “Indemnify,” as used herein includes the expenses of defending against a claim and the payment of any settlement or judgment arising out of the claim. Defense costs include all costs associated with defending the claim, including, but not limited to, the fees of attorneys, investigators, consultants, experts and expert witnesses, and litigation expenses. References in this paragraph to City or Consultant, include their officers, employees, agents, and subcontractors. 7.0 CONTRACT PROVISIONS 7.1 Ownership of Work. All documents furnished to Consultant by City and all documents or reports and supportive data prepared by Consultant under this Agreement are owned and become the property of the City upon their creation and shall be given to City immediately upon demand and at the completion of Consultant's services at no additional cost to City. Deliverables are identified in the Scope-of-Work, Attachment "A". All documents produced by Consultant shall be furnished to City in digital format and hardcopy. Consultant shall produce the digital format, using software and media approved by City. 7.2 Governing Law. Consultant shall comply with the laws and regulations of the United States, the State of California, and all local governments having jurisdiction over this Agreement. The interpretation and enforcement of this Agreement shall be governed by California law and any action arising under or in connection with this Agreement must be filed in a Court of competent jurisdiction in Mendocino County. 7.3 Entire Agreement. This Agreement plus its Attachment(s) and executed Amendments set forth the entire understanding between the parties. 7.4 Severability. If any term of this Agreement is held invalid by a court of competent jurisdiction, the remainder of this Agreement shall remain in effect. 7.5 Modification. No modification of this Agreement is valid unless made with the agreement of both parties in writing. 7.6 Assignment. Consultant's services are considered unique and personal. Consultant shall not assign, transfer, or sub-contract its interest or obligation under all or any portion of this Agreement without City's prior written consent. 7.7 Waiver. No waiver of a breach of any covenant, term, or condition of this Agreement shall be a waiver of any other or subsequent breach of the same or any other covenant, term or condition or a waiver of the covenant, term or condition itself. 7.8 Termination. This Agreement may only be terminated by either party: 1) for breach of the Agreement; 2) because funds are no longer available to pay Consultant for services provided under this Agreement; or 3) City has abandoned and does not wish to complete the project for which Consultant was retained. A party shall notify the other party of any alleged breach of the Agreement and of the action required to cure the breach. If the breaching party fails to cure the breach within the time specified in the notice, the contract shall be terminated as of that time. If terminated for lack of funds or abandonment of the project, the contract shall terminate on the date notice of termination is given to Consultant. City shall pay the Consultant only for services COU No. 2526-164 PAGE 7 OF 7 performed and expenses incurred as of the effective termination date. In such event, as a condition to payment, Consultant shall provide to City all finished or unfinished documents, data, studies, surveys, drawings, maps, models, photographs and reports prepared by the Consultant under this Agreement. Consultant shall be entitled to receive just and equitable compensation for any work satisfactorily completed hereunder, subject to off-set for any direct or consequential damages City may incur as a result of Consultant's breach of contract. 7.9 Execution of Agreement. This Agreement may be executed in duplicate originals, each bearing the original signature of the parties. Alternatively, this Agreement may be executed and delivered by facsimile or other electronic transmission, and in more than one counterpart, each of which shall be deemed an original, and all of which together shall constitute one and the same instrument. When executed using either alternative, the executed agreement shall be deemed an original admissible as evidence in any administrative or judicial proceeding to prove the terms and content of this Agreement. 8.0 NOTICES Any notice given under this Agreement shall be in writing and deemed given when personally delivered or deposited in the mail (certified or registered) addressed to the parties as follows: CITY OF UKIAH EBA ENGINEERING DEPT. OF PUBLIC WORKS 825 SONOMA AVENUE, SUITE C 300 SEMINARY AVENUE SANTA ROSA, CA 95404 UKIAH, CALIFORNIA 95482-5400 9.0 SIGNATURES IN WITNESS WHEREOF, the parties have executed this Agreement the Effective Date: CONSULTANT BY: ______________________________________________ Date PRINT NAME: _________________ __________________ IRS IDN Number CITY OF UKIAH BY: ____________________ Date CITY MANAGER ATTEST ____________________ CITY CLERK Date 1/26/2026 Nazar Eljumaily 68-0181868 02/05/2026 Kristine Lawler (Feb 6, 2026 07:44:32 PST)Kristine Lawler 02/06/2026 825 Sonoma Avenue, Suite C  Santa Rosa, California 95404 (707)544-0784  FAX (707)544-0866  www.ebagroup.com November 11, 2025 (Revised January 15, 2025) Tim Eriksen, PE City of Ukiah – Department of Public Works 300 Seminary Avenue Ukiah, CA 95482 SUBJECT: COST ESTIMATE FOR ENVIRONMENTAL MONITORING AND REPORTING SERVICES CITY OF UKIAH LANDFILL MENDOCINO COUNTY, CALIFORNIA EBA PROJECT NO. 02-958 Dear Mr. Eriksen: At the request of the City of Ukiah Department of Public Works (City), EBA Engineering (EBA) has prepared this cost estimate proposal for the continuation of routine environmental monitoring and reporting services for the City of Ukiah Landfill (Landfill). EBA has performed portions of these services for the City since 2002 under a variety of contract amendments and work authorizations. EBA understands that the City prefers for future routine compliance monitoring and reporting services to be contracted on an annual basis coinciding with the fiscal year. In that regard, the following cost estimate proposal includes routine environmental monitoring and reporting services for the period of January 1, 2026 through June 30, 2026 (contract period). As previously discussed, a separate cost estimate proposal will be provided for the next fiscal year (July 1, 2026 through June 30, 2027). SCOPE OF WORK Task 1: Project Management and Project Coordination Task 1 includes project management and project coordination associated with implementing the environmental compliance monitoring and reporting services described as Tasks 2 through 8 below. Task 2: Environmental Sampling Events Task 2 includes the performance of environmental sampling events for groundwater, surface water, and leachate. These events during the contract period will include: the First Quarter 2026 sampling event (Task 2a), the Second Quarter 2026 sampling event (Task 2b), and as- needed verification testing (Task 2c). Assumptions: The estimated costs are based on the current Waste Discharge Requirements (WDR) and associated Monitoring and Reporting Program (M&RP), and it is assumed that a revised WDR and M&RP will not be issued during the contract period. Analytical testing costs are not included since it is assumed that all analytical testing services will be performed by the City’s contract laboratory (K Prime, Inc.). Task 2c (As-Needed Verification Testing) assumes Attachment A that one verification sampling event will apply during the contract period. However, the need for verification testing is contingent on the future analytical results so it is possible that additional verification events may be required which would have additional costs. Task 3: Detection Monitoring Reports Task 3 includes the preparation of quarterly detection monitoring reports for First Quarter 2026 (Task 3a) and Second Quarter 2026 (Task 3b) for submittal to the North Coast Regional Water Quality Control Board (NCRWQCB). Assumptions: Similar to Task 2, the estimated costs for Task 3 are based on the current WDR and M&RP. Additional costs may apply if the WDR and M&RP are revised during the contract period. Task 4: Landfill Gas Monitoring and Reporting Task 4 includes the performance of quarterly landfill gas (LFG) monitoring and preparation of quarterly reports during the contract period (i.e., First Quarter 2026 [Task 4a] and Second Quarter 2026 [Task 4b]) for submittal to the Local Enforcement Agency (LEA) and the California Department of Resources Recycling and Recovery (CalRecycle). Quarterly monitoring events will be performed in January and April 2026. Assumptions: Task 4 does not include monthly LFG monitoring and reporting which is required by the Local Enforcement Agency (LEA) as part of the closure construction process. Monthly LFG monitoring is described below as Task 8. Task 5: State GeoTracker Update Task 5 includes the preparation and upload of applicable electronic data format (EDF) files to the State Water Resources Control Board’s GeoTracker internet database for data generated during the contract period (i.e., First Quarter 2026 [Task 5a] and Second Quarter 2026 [Task 5b]). Task 6: Surface Emissions Monitoring Task 6 includes the performance of surface emissions monitoring during the contract period which includes First Quarter 2026 (Task 6a) and Second Quarter 2026 (Task 6b). The need for verification testing, which is required 10 days following a documented methane surface exceedance and the subsequent implementation of mitigation measures by the City, is currently unknown since it is contingent on the future monitoring results. The estimated cost for verification testing (Task 6c) assumes that one verification testing event will be required per quarter (a total of two verification re-testing events are included). Assumptions: Based on discussions with the California Air Resources Control Board (CARB), EBA understands that the proposed amendments to the Regulation on Methane Emissions from Municipal Solid Waste Landfills (California Code of Regulations, Title 17, Sections 95462 – 95475 and Appendix I) will not go into effect until Fourth Quarter 2026. As such, the estimated costs for Task 6 are based on current Title 17 requirements for surface emissions monitoring. Additional costs may apply if the new requirements go into effect during the contract period. Additionally, the estimated costs assume that CARB will approve the Alternative Compliance Option request for an alternate walking pattern. As previously discussed, the time required for verification testing (Task 6c) is unknown since the need for and the scope of any verification testing is contingent upon the future monitoring results. As such, Task 6c assumes that one verification testing event will be required during the contract period and that it will take one day to complete and be completed in one mobilization. Additionally, the regulations contain wind and precipitation thresholds for which the sampling must be performed under. Additional costs may apply if weather conditions require additional mobilizations and/or equipment rentals. Task 7: Surface Emissions Reporting Task 7 includes the preparation of associated reports documenting surface emissions monitoring that are required during the contract period for submittal to CARB and the Mendocino County Air Quality Management District (MCAQMD). These reports include the Annual Surface Emissions Report (Task 7b), which is due on March 15, and a Second Quarter 2026 Quarterly Surface Emissions Report (Task 7c). Task 7a includes regulatory coordination, meetings, and research, as well as preparation of a revised Alternative Compliance Option submittal to CARB as discussed during a January 13, 2026 meeting with CARB, the MCAQMD, the City and EBA. Task 7a also includes additional time (up to 10 hours) for coordination of mitigation actions required by the Landfill Methane Rule for instantaneous or integrated exceedances. Assumptions: The scope of Task 7 is limited to reporting for the surface emissions monitoring described under Task 6 as well as efforts related to approval of a new ACO as discussed during the January 13, 2026 meeting. Landfill closure has not occurred and a LFG Collection and Control System (LFGCCS) has yet to be installed. As such, it is assumed that the various other annual reporting requirements outlined in Title 17 do not apply. It is assumed that the annual update to the LFG Heat Input Capacity Report will continue to be prepared by Lawrence and Associates and costs for this reporting component are not included within Task 7. Task 8: Monthly Landfill Gas Monitoring and Reporting Task 8 includes the performance of monthly LFG monitoring and reporting as requested by the LEA and CalRecycle as part of the Landfill’s closure construction process. These services are currently being performed under a one-year contract issued through March 2026 as authorized by Work Order number PO48788-00. It is assumed that monthly LFG monitoring for February 2026 and March 2026 will be billed to the existing Work Order number PO48788-00 which is effective through this time frame. The costs for monthly LFG monitoring and reporting for January 2026 and April 2026 are already included as part of the quarterly LFG monitoring and reporting services for First Quarter (Task 4a) and Second Quarter 2026 (Task 4b) which are required for documenting compliance with California Code of Regulations, Title 27, Section 20921. As such, Task 8 includes monthly LFG monitoring and reporting services for May 2026 (Task 8a) and June 2026 (Task 8b) only. COST ESTIMATE SUMMARY Per the City’s request, these services will be performed on a time-and-materials basis not to exceed the following amounts without prior approval by the City. Please refer to the attached Cost Estimate Spreadsheet for additional details related to the formulation of the estimated costs. Task 1: Project Management and Project Coordination $ 4,560.00 Task 1a – First Quarter 2026 $ 2,280.00 Task 1b – Second Quarter 2026 $ 2,280.00 Task 2: Environmental Sampling Events $14,597.00 Task 2a – First Quarter 2026 $ 6,568.00 Task 2b – Second Quarter 2026 $ 6,568.00 As-Needed Verification Testing $ 1,461.00 Task 3: Detection Monitoring Reports $13,200.00 Task 3a – First Quarter 2026 $ 6,660.00 Task 3b – Second Quarter 2026 $ 6,660.00 Task 4: Quarterly LFG Monitoring and Reporting $ 5,332.00 Task 4a – First Quarter 2026 $ 2,666.00 Task 4b – Second Quarter 2026 $ 2,666.00 Task 5: State GeoTracker Update $ 650.00 Task 5a – First Quarter 2026 $ 325.00 Task 5b – Second Quarter 2026 $ 325.00 Task 6: Surface Emissions Monitoring $16,360.00 Task 6a – First Quarter 2026 $ 6,036.00 Task 6b – Second Quarter 2026 $ 6,036.00 Task 6c – As-Needed Verification Testing $ 4,288.00 Task 7: Surface Emissions Reporting $15,780.00 Task 7a – Regulatory Coordination, Meetings, Research & ACO $10,580.00 Task 7b – First Quarter 2026 (Annual Reporting) $ 3,425.00 Task 7c – Second Quarter 2026 $ 1,775.00 Task 8: Monthly LFG Monitoring and Reporting $ 5,332.00 Task 8a – May 2026 $ 2,666.00 Task 8b – June 2026 $ 2,666.00 Total Estimated Cost $75,811.00 SCHEDULE The Second Quarter 2026 Detection Monitoring Report (Task 3b) is due on July 15, 2026. As such, the requested contract term for the scope of work described herein is January 1st, 2026 through July 15, 2026. ASSUMPTIONS For the purposes of developing the scope of work and the cost estimate, the following general assumptions were made: • Prevailing wage rates do not apply for field work. • No night, weekend, or holiday work is required. CLOSING We trust this provides the information you require at this time. If you have any comments or questions, please call us at (707) 544-0784. Sincerely, EBA ENGINEERING Max Kruzic, PG, CHG, QSD Senior Geologist ATTACHED Cost Estimate Spreadsheet Standard Schedule of Rates and Fees Location: City of Ukiah LandfillClient Name: City of UkiahEBA Project No. 02-958Date: November 11, 2025 (Revised January 15, 2026)Project Duration: January 1, 2026 to June 30, 2026Project Manager / Project Geologist / Env. Scientist / DesignTotalEBAMaterialsESTIMATED Task Senior Geologist Project Engineer Staff Geologist DrafterEBATaskMileage & COSTSMisc.$190.00$160.00$135.00$125.00HoursTotalTask 1: Project Management and Project Coordination 24000244,560.00$ -$ 4,560.00$ Task 1a - First Quarter 2026 Project Management & Coordination12122,280.00$2,280.00$ Task 1b - Second Quarter 2026 Project Management & Coordination12122,280.00$2,280.00$Task 2: Environmental Sampling Events407407812,020.00$ 2,577.00$ 14,597.00$ Task 2a - First Quarter 2026 Environmental Sampling Event237395,375.00$1,193.00$6,568.00$ Task 2b - Second Quarter 2026 Environmental Sampling Event237395,375.00$1,193.00$6,568.00$ Task 2c - As-Needed Verification Testing (assume one verification event in contract period)1891,270.00$191.00$1,461.00$Task 3: Detection Monitoring Reports1206067811,130.00$ 2,070.00$ 13,200.00$ Task 3a - First Quarter 2026 Detection Monitoring Report6303395,565.00$1,035.00$6,600.00$ Task 3b - Second Quarter 2026 Detection Monitoring Report6303395,565.00$1,035.00$6,600.00$Task 4: Quarterly LFG Monitoring and Reporting412160324,840.00$ 492.00$ 5,332.00$ Task 4a - First Quarter 2026 LFG Monitoring & Reporting268162,420.00$246.00$2,666.00$ Task 4b - Second Quarter 2026 LFG Monitoring & Reporting268162,420.00$246.00$2,666.00$Task 5: State GeoTracker Update20204650.00$ -$ 650.00$ Task 5a - First Quarter 2026 State GeoTracker Update112325.00$325.00$ Task 5b - Second Quarter 2026 State GeoTracker Update112325.00$325.00$Task 6: Surface Emissions Monitoring608809413,020.00$ 3,340.00$ 16,360.00$ Task 6a - First Quarter 2026 Surface Emissions Monitoring232344,700.00$1,336.00$6,036.00$ Task 6b - Second Quarter 2026 Surface Emissions Monitoring232344,700.00$1,336.00$6,036.00$ Task 6c - As-Needed Verification Testing (assume one verification per quarter)224263,620.00$668.00$4,288.00$Task 7: Surface Emissions Reporting5903229315,780.00$ -$ 15,780.00$ Task 7a - Regulatory Coordination, Meetings, Research and ACO5085810,580.00$ 10,580.00$ Task 7b - First Quarter 2026 Surface Emissions Reporting (Annual Report)6161233,425.00$3,425.00$ Task 7c - Second Quarter 2026 Surface Emissions Reporting381121,775.00$1,775.00$Task 8: Monthly LFG Monitoring and Reporting412160324,840.00$ 492.00$ 5,332.00$ Task 8a - May 2026 Monthly LFG Monitoring & Reporting268162,420.00$246.00$2,666.00$ Task 8b - June 2026 Monthly LFG Monitoring & Reporting268016 2,420.00$246.00$2,666.00$TOTAL: 11524288843566,840.00$ 8,971.00$ 75,811.00$ Cost Breakdown Spreadsheet - City of Ukiah Monitoring & Reporting ServicesTOTALS LABOR EBA ENGINEERING STANDARD SCHEDULE OF FEES 2024 2025 2026 2027 2028 Principal Geologist / Principal Engineer $230 - $250 $240 - $260 $250 – $270 $260 - $280 $270 - $290 / hr. Project Manager $160 - $210 $165 - $220 $170 - $230 $180 - $240 $190 - $250 / hr. Senior Geologist / Senior Engineer $150 - $190 $155 - $195 $160 - $200 $170 - $210 $180 - $220 / hr. Senior Project Geologist / Engineer $140 - $170 $145 - $175 $150 - $180 $160 - $190 $170 - $200 / hr. Project Geologist / Project Engineer $135 - $170 $140 - $175 $145 - $180 $155 - $190 $165 - $200 / hr. Staff Geologist / Staff Engineer $100 - $135 $105 - $140 $110 - $145 $120 - $155 $130 - $165 / hr. CEQA Practitioner $150 $155 $160 $170 $180 / hr. Survey: 3 Man Crew $380 $395 $410 $420 $430 / hr. Survey: 2 Man Crew $300 $310 $320 $330 $340 / hr. Survey Travel: 2 Man Crew $200 $210 $220 $230 $240 / hr. Survey: 1 Man Crew $190 $195 $200 $210 $220 / hr. Surveyor $175 - $200 $180 - $210 $185 - $220 $190 - $230 $195 - $240 Senior Survey Technician $130 - $150 $135 - $155 $140 - 160 $150 - $170 $160 - $180 / hr. Survey Technician $90 - $125 $95 - $130 $100 - $135 $110 - $145 $120 - $155 / hr. Senior Environmental Scientist / Specialist $130 - $175 $135 - $180 $140 - $185 $150 - $195 $160 - $200 / hr. Environmental Scientist / Specialist $75 - $125 $80 - $130 $85 - $135 $95 - $145 $105 - $155 / hr. Design Draftsperson $115 - $135 $120 - $140 $125 - $145 $135 - $155 $145 - $165 / hr. Drafting Technician $95 - $115 $100 - $160 $105 - $165 $115 - $175 $125 - $185 / hr. Clerical $65 $70 $75 $85 $95 / hr. Administrative $70 $75 $80 $90 $100 / hr. Systems Manager $80 $85 $90 $100 $110 / hr. Depositions or Court Proceedings: 200% of usual rates Subconsultants: Cost plus 15% Prints and Materials: Cost plus 15% Miscellaneous Expenses: Cost plus 15% Prevailing wage rates may be adjusted based on DIR wage determinations. Rates effective January 2024 through December 2028. Fees may increase between 3% - 5% upon the start of each new fiscal year.