HomeMy WebLinkAbout2025-12-17 AgendaPage 1 of 6
City Council
Regular Meeting
AGENDA
(to be held both at the physical and virtual locations below)
Civic Center Council Chamber ♦ 300 Seminary Avenue ♦ Ukiah, CA 95482
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Alternatively, you may view the meeting (without participating) by clicking on the name of the meeting
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December 17, 2025 - 5:15 PM
4:30 P.M. MAYOR'S RECEPTION
5:15 P.M. REGULAR MEETING
1. ROLL CALL
2. PLEDGE OF ALLEGIANCE
3. AB 2449 NOTIFICATIONS AND CONSIDERATIONS
4. PROCLAMATIONS/INTRODUCTIONS/PRESENTATIONS
4.a. Receive Presentation of Exceptional Employee Recognition Awards.
Recommended Action: Receive a presentation of the Exceptional Employee Recognition Awards.
Attachments: None
5. PETITIONS AND COMMUNICATIONS
6. APPROVAL OF MINUTES
6.a. Approval of the Minutes for the December 3, 2025, Regular Meeting.
Page 2 of 6
Recommended Action: Approve the Minutes for the December 3, 2025, Regular Meeting.
Attachments:
1. 2025-12-03 Draft Minutes
7. RIGHT TO APPEAL DECISION
Persons who are dissatisfied with a decision of the City Council may have the right to a review of that decision by a court. The
City has adopted Section 1094.6 of the California Code of Civil Procedure, which generally limits to ninety days (90) the time
within which the decision of the City Boards and Agencies may be judicially challenged.
8. CONSENT CALENDAR
The following items listed are considered routine and will be enacted by a single motion and roll call vote by the City Council.
Items may be removed from the Consent Calendar upon request of a Councilmember or a citizen in which event the item will
be considered at the completion of all other items on the agenda. The motion by the City Council on the Consent Calendar will
approve and make findings in accordance with Administrative Staff and/or Planning Commission recommendations.
8.a. Preliminary Budget Development Schedule for Fiscal Year 2026-27.
Recommended Action: Receive the preliminary budget development schedule for Fiscal Year
2026-27.
Attachments:
1. Budget Development Schedule, 2026-27 Preliminary
8.b. Report of Disbursements for the Month of October 2025.
Recommended Action: Approve the report of disbursements for the month of October 2025.
Attachments:
1. October 2025 Summary of Disbursements
2. Account Codes for Reference
3. Object Codes for Reference
4. October 2025 Disbursements Detail
8.c. Adoption of Resolution Terminating the Local Emergency Due to Conditions Caused by
Atmospheric Rivers Causing Damage to Public Infrastructure.
Recommended Action: Adopt a resolution terminating the local emergency due to conditions
caused by atmospheric rivers causing damage to public infrastructure.
Attachments:
1. Resolution 2025-07 - Proclamation of Local Emergency
2. Resolution 2025-55 - Ratification of Local Emergency Atmospheric Rivers
3. Resolution Terminating Emergency Proclamation
8.d. Notification of Contract Amendment with the Mendocino Solid Waste Management Authority for
Administrative Services.
Recommended Action: Receive notification of contract amendment with the Mendocino Solid
Waste Management Authority for administrative services.
Attachments:
1. Original Agreement
2. Amendment 1
8.e. Notification of Purchase of Parking Enforcement License Plate Reader Cameras from EyeP
Solutions in the Amount of $53,386.10.
Recommended Action: Receive notification of purchase of parking enforcement license plate
reader cameras from EyeP Solutions in the amount of $53,386.10.
Attachments:
1. RFP 41708 Parking Enforcement License Plate Reader System
2. EyeP Solutions Proposal
3. EyeP Solutions - Parking Enforcement LPR Cameras 2526-148 - Agreement
Page 3 of 6
8.f. Approval of Notice of Completion for the Fairgrounds Storm Drain Replacement Project,
Specification No. 25-02, and Final Payment of the 5% Retention to Ghilotti Construction
Company Inc.
Recommended Action: Approve the Notice of Completion for the Fairgrounds Storm Drain
Replacement Project, Specification No. 25-02; approve the final payment of the 5% retention to
Ghilotti Construction Company Inc.; and direct the City Clerk to file the Notice of Completion with
the County Recorder.
Attachments:
1. Award Construction
2. Change Order
3. Notice of Completion-Spec 25-02
8.g. Authorization for the City Manager to Execute a Contract Amendment with E Source in the
Amount of $29,325 for Continued Project Management and Consulting Services Supporting
Customer Information System Transition Activities, Including the Ukiah Valley Sanitation District
Onboarding, Customer Information System Upgrade, and Shutoff Policy Integration.
Recommended Action: Authorize the City Manager to execute a contract amendment with E
Source in the amount of $29,325 for continued project management and consulting services
supporting Customer Information System transition activities, including the Ukiah Valley
Sanitation District onboarding, Customer Information System upgrade, and Shutoff Policy
integration.
Attachments:
1. City of Ukiah Amendment Request FINAL
8.h. Approval of Contract Amendment and Corresponding Budget Amendment with Carollo
Engineers for Engineering Services and Construction Management in the Amount of
$335,837.58 for the Recycled Water Project – Phase 4.
Recommended Action: Approve contract amendment and corresponding budget amendment with
Carollo Engineers for Engineering Services and Construction Management in the Amount of
$335,837.58 for the Recycled Water Project – Phase 4.
Attachments:
1. Amendment 1314-231-A10
2. Recycled Water Phase 4_Carollo CM and ESDC services
8.i. Approval of Contract Amendment with Colantuono, Highsmith & Whatley, PC in the Amount of
$42,000 for Representation of the City of Ukiah in Vichy Springs Resort, Inc. v. City of Ukiah,
Northern District of California, Case No. 1:24- cv-7106, and Approval of Corresponding Budget
Amendment.
Recommended Action: Approve a contract amendment with Colantuono, Highsmith & Whatley,
PC in the amount of $42,000 for representation of the City of Ukiah in Vichy Springs Resort, Inc. v.
City of Ukiah, Northern District of California, Case No. 1:24- cv-7106, and approve a
corresponding budget amendment.
Attachments:
1. 8e Council Action Report for 01-15-2025
8.j. Approval of Contract Amendment with SMB Environmental, Inc. in an amount not to exceed
$45,000 for California Environmental Quality Act (CEQA) and National Environmental Policy
Act (NEPA) Compliance for Development of an Additional Municipal Well, and Approval of
Corresponding Budget Amendment.
Recommended Action: Approve contract amendment with SMB Environmental, Inc. in an amount
not to exceed $45,000 for California Environmental Quality Act (CEQA) and National
Environmental Policy Act (NEPA) Compliance for development of an additional municipal well,
and approve corresponding budget amendment.
Attachments:
1. SMB Environmental Inc. Contract
2. SMB Proposed Amendment Number 1
Page 4 of 6
8.k. Consideration of Award of Bid for the Orchard Substation Transformer Oil Processing and
Repair Project, Specification No. 25-05, and Approval of Corresponding Budget Amendment.
Recommended Action: Award bid for the Orchard Substation Transformer Oil Processing and
Repair Project, Specification No. 25-05, and approve the corresponding budget amendment.
Attachments:
1. Spec 25-05 - Substation Transformer Oil Processing
8.l. Approval of the Plans and Specifications for the Ukiah Gigabit Fiber Pole Replacement Project,
Spec 25-07 and Authorization to Advertise for Bids.
Recommended Action: Approve plans and specifications for the Ukiah Gigabit Fiber Pole
Replacement Project, Spec 25-07 and authorize Staff to advertise for bids.
Attachments:
1. Plans and Specs Combined
8.m. Adoption of Resolution Amending the Procedures for Purchasing Thresholds and Exemptions
from Council Reporting and Awarding Requirements.
Recommended Action: Adopt resolution amending the procedures for purchasing thresholds and
exemptions from Council reporting and awarding requirements.
Attachments:
1. CC Reso 2022-55 - Increasing Dollar Limits for Open Market Procurements
2. CC Reso 2022-56 - Authorizing Change Orders on Supply & Equipment Purchases, etc
3. Draft Revised Purchasing Threshold Resolution Red Line
4. Draft Revised Purchasing Threshold Resolution
9. AUDIENCE COMMENTS ON NON-AGENDA ITEMS
The City Council welcomes input from the audience. If there is a matter of business on the agenda that you are interested in,
you may address the Council when this matter is considered. If you wish to speak on a matter that is not on this agenda that is
within the subject matter jurisdiction of the City Council, you may do so at this time. In order for everyone to be heard, please
limit your comments to three (3) minutes per person and not more than ten (10) minutes per subject. The Brown Act
regulations do not allow action to be taken on audience comments in which the subject is not listed on the agenda.
10. COUNCIL REPORTS
11. CITY MANAGER/CITY CLERK REPORTS
12. PUBLIC HEARINGS (5:30 PM)
13. UNFINISHED BUSINESS
14. NEW BUSINESS
14.a. Award Contract to HDR, Inc. in the Amount of $664,000 for Consulting Services Related to the
Federal Energy Regulatory Commission Relicensing Application for Lake Mendocino
Hydroelectric Plant, and Approval of Corresponding Budget Amendment.
Recommended Action: Award contract to HDR, Inc. in the amount of $664,000 for Consulting
Services related to the Federal Energy Regulatory Commission Relicensing Application for Lake
Mendocino Hydroelectric Plant, and approve the corresponding budget amendment.
Attachments:
1. Hydro FERC License
2. RFP E33293 Lake Mendocino Hydroelectric Relicensing
3. HDR - Proposal - Lake Mendocino Hydroelectric Relicensing - Final
Page 5 of 6
14.b. Adoption of a Resolution Approving Successor Memoranda of Understanding Between the City
of Ukiah and Operating Engineers, Local 3 — Administrative and Maintenance Unit, and Fire
Unit (if Ratified), Effective September 19, 2025, Through September 18, 2028, and
Corresponding Salary Schedule(s); and Authorize the City Manager to Execute the
Agreement(s) and Amend the Budget Accordingly.
Recommended Action: Adopt a Resolution approving the successor Memoranda of
Understanding between the City of Ukiah and Operating Engineers Local 3 — Administrative and
Maintenance Unit, and Fire Unit (if ratified), effective September 19, 2025, through September 18,
2028, and corresponding salary schedule(s); and authorize the City Manager to execute the
agreement(s) and amend the budget accordingly.
Attachments:
1. 9.19.25-9.18.28 OE3 Admin & Main Unit MOU
2. Administrative & Maintenance Unit Salary Schedule - Year 1
3. Resolution for Successor MOU 2025-2028
4. Step Addition Cost Estimate
14.c. Receive Updates on City Council Committee and Ad Hoc Assignments, and Initiate Review of
the 2026 Council Assignments List.
Recommended Action: 1) Receive report(s); 2) Initiate review of the 2026 Special Assignments,
which will be finalized at the February 4, 2026, Council Meeting.
Attachments:
1. 2025 City Council Special Assignments and Ad Hocs
15. CLOSED SESSION - CLOSED SESSION MAY BE HELD AT ANY TIME DURING THE MEETING
15.a. Conference with Legal Counsel – Anticipated Litigation
(Government Code Section 54956.9(d)(4))
Initiation of litigation (2 cases)
15.b. Conference with Legal Counsel – Existing Litigation
(Government Code Section 54956.9(d)(1))
Name of case: Nui Rising Moon Trust v. City of Ukiah, et al.; Case No. 3:25-cv-08320
15.c. Conference with Legal Counsel – Existing Litigation
(Government Code Section 54956.9(d)(1))
Name of case: Vichy Springs Resort v. City of Ukiah, Et Al; Case No. SCUK-CVPT-2018-70200
15.d. Conference with Legal Counsel – Existing Litigation
(Government Code Section 54956.9(d)(1))
Name of case: Vichy Springs Resort, Inc v. City of Ukiah, et al.; Case No. 24-cv-07106-JSC
15.e. Conference with Real Property Negotiators
(Cal. Gov't Code Section 54956.8)
Property: APN Nos: 170-030-05; 170-030-03; 170-010-05; 170-020-07; 170-020-11; 170-040-
03; 170-020-08
Negotiator: Sage Sangiacomo, City Manager
Negotiating Parties: Project Ovis LLC
Under Negotiation: Price & Terms of Payment
15.f. Conference with Labor Negotiator (54957.6)
Agency Designated Representative: Sage Sangiacomo, City Manager
Page 6 of 6
Employee Organizations: All bargaining units
Unrepresented Employee: Police Chief
16. ADJOURNMENT
Please be advised that the City needs to be notified 72 hours in advance of a meeting if any specific accommodations or interpreter services
are needed in order for you to attend. The City complies with ADA requirements and will attempt to reasonably accommodate individuals with
disabilities upon request. Materials related to an item on this Agenda submitted to the City Council after distribution of the agenda packet are
available for public inspection at the front counter at the Ukiah Civic Center, 300 Seminary Avenue, Ukiah, CA 95482, during normal business
hours, Monday through Friday, 8:00 am to 5:00 pm. Any handouts or presentation materials from the public must be submitted to the clerk 48
hours in advance of the meeting; for handouts, please include 10 copies.
I hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the bulletin board at
the main entrance of the City of Ukiah City Hall, located at 300 Seminary Avenue, Ukiah, California, not less than 72 hours prior to the meeting
set forth on this agenda.
Araceli Sandoval, Deputy City Clerk
Dated: 12/12/25