HomeMy WebLinkAbout2025-05-29 MSWMA PacketPage 1 of 3
MENDOCINO SOLID WASTE MANAGEMENT AUTHORITY (MSWMA)
Board of Commissioners Regular Meeting
AGENDA
Ukiah Civic Center Chamber ♦ 300 Seminary Avenue ♦ Ukiah, CA 95482
Willits City Hall Chamber ♦ 111 E. Commercial Street ♦ Willits, CA 95490
Fort Bragg City Hall, Downstairs Conference Room ♦ 416 N. Franklin Street ♦ Fort Bragg, CA 95437
To participate or view the virtual meeting, go to the following link: https://us06web.zoom.us/j/85470132549
Or you can call in using your telephone only:
• Call (toll free) 1-669-444-9171
• Enter the Access Code: 854 7013 2549
• To Raise Hand enter *9
• To Speak after being recognized: enter *6 to unmute yourself
Alternatively, you may view the meeting (without participating) by clicking on the name of the meeting at
www.cityofukiah.com/meetings.
May 29, 2025-9:00 AM
1. CALL TO ORDER
2. AB 2449 NOTIFICATIONS AND CONSIDERATIONS
3. AUDIENCE COMMENTS ON NON-AGENDA ITEMS
The Mendocino Solid Waste Management Authority Board of Commissioners (Commissioners) welcomes input from the
audience. In order for everyone to be heard, please limit your comments to three (3) minutes per person and not more than ten
(10) minutes per subject. The Brown Act regulations do not allow action to be taken on audience comments on non-agenda
items. If you wish to submit written comments, please provide information to MSWMA, located at 300 Seminary Ave., Ukiah,
California.
4. APPROVAL OF MINUTES
4.a. Approval of the Minutes for the April 10, 2025, Regular Meeting.
Recommended Action: Approve the Minutes for the April 10, 2025, Regular Meeting.
Attachments:
1. 2025-04-10 Draft Minutes
5. GENERAL MANAGER AND FINANCIAL REPORTS
5.a. Status of Operations
Attachments:
1. GM Update
5.b. Report and Discussion of Grant Items
Attachments:
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1. Grant Update 5-29-25
5.c. Report and Discussion of Budget Status
Attachments:
1. Report-MUNAPPP-002B58-11876-05-27-13-59-06.2
6. DISCUSSION AND ACTION ITEMS
6.a. Approval of Contract Amendment 1 to Service Agreement.
Recommended Action: Approve Amendment 1 to the Service Agreement between MSWMA and
Ukiah Waste Solutions.
Attachments:
1. Service Agreement Fully Executed
2. Service Agreement Amendment 1
6.b. Approval of Contract Amendment 1 to Administrative Agreement.
Recommended Action: Approve Contract Amendment 1 of the Administrative Agreement.
Attachments:
1. Admin Agreement
2. Admin Agreement w City Amendment 1
6.c. Approve and Adopt Fiscal Year 2025/2026 Budget.
Recommended Action: Approve and adopt fiscal year 2025/2026 budget.
Attachments:
1. FY2526 Budget SIMPLE
2. FY2526 Budget DETAILED
6.d. Approve Proposed Rate Adjustment for FY25/26.
Recommended Action: Approve Proposed Rate Adjustment for FY25/26.
Attachments:
1. HHW Adjustment 2025-2026
7. COMMISSIONER REPORTS AND ANNOUNCEMENTS
8. SET NEXT MEETING DATE
8.a. Discussion, Consideration , and Scheduling of Next Meeting Date with Meetings to be Held at
the Ukiah Civic Chamber and Virtually at the Fort Bragg and Willits City Halls.
9. CLOSED SESSION - MAY BE HELD AT ANY TIME DURING THE MEETING
Closed Session may be held at any time during the meeting. Any public reports of action taken in closed session will be made
in accordance with Government Code section 54957.1
10. ADJOURNMENT
Please be advised that the Mendocino Solid Waste Management Authority (MSWMA) needs to be notified 24 hours in advance of a
meeting if any specific accommodations or interpreter services are needed in order for you to attend. MSWMA complies with ADA
requirements and will attempt to reasonably accommodate individuals with disabilities upon request. Materials related to an item on
this Agenda submitted to the MSWMA Commissioners after distribution of the agenda packet are available for public inspection at the
front counter at the Ukiah Civic Center, 300 Seminary Avenue, Ukiah, CA 95482, during normal business hours, Monday through
Friday, 8:00 am to 5:00 pm. Any handouts or presentation materials from the public must be submitted to the clerk 48 hours in advance
of the meeting; for handouts, please include 10 copies.
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I hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the bulletin
board at the main entrance of the City of Ukiah City Hall, located at 300 Seminary Avenue, Ukiah, California, not less than 24 hours
prior to the meeting set forth on this agenda.
Aracel Sandoval
Dated 5/27/25
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AGENDA ITEM 4a
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MENDOCINO SOLID WASTE MANAGEMENT AUTHORITY (MSWMA)
Board of Commissioner MINUTES
Regular Meeting
CIVIC CENTER CHAMBER
300 Seminary Avenue, Ukiah, CA 95482
416 N. Franklin Street, Fort Bragg, CA 95482
Virtual Meeting Link: https://us06web.zoom.us/j/85470132549
April 10, 2025
9:00 a.m.
1. CALL TO ORDER
Ukiah City Council met at a Regular Meeting on April 10, 2025, having been legally noticed on April
4, 2025. The meeting was held in person and virtually at the following link:
https://us06web.zoom.us/j/85470132549. Chair Mulheren called the meeting to order at 9:01 a.m.
Roll was taken with the following Commissioners Present: Larry Stranske (attending virtually from
the Willits location), Bernie Norvell (attending virtually from the Fort Bragg location), Douglas F.
Crane (arriving at 9:04 a.m.), Jason Godeke (attending virtually from the Fort Bragg location), and
Maureen Mulheren. Staff Present: Tim Eriksen, City of Ukiah Public Works Director/City Engineer,
Seth Strader, Management Analyst II, and Araceli Sandoval, MSWMA Secretary.
Also Present: Michelle Goodman, Ukiah Waste Soutions.
CHAIR MULHEREN PRESIDING.
a. Introductions and Administer Oath of Office to New Commissioners, and Elect Chair and
Vice Chair for the 2025 Calendar Year.
MSWMA Secretary, Araceli Sandoval, administered the Oath of Office to Commissioners Larry
Stranske and Bernie Norvell.
Motion/Second: Godeke/Norvell to appoint Commissioner Mulheren as Chair. Motion carried by
the following roll call votes: AYES: Stranske, Norvell, Godeke, and Mulheren. NOES: None.
ABSENT: None. ABSTAIN: Crane.
Motion/Second: Norvell/Mulheren to appoint Commissioner Godeke as Vice Chair. Motion carried
by the following roll call votes: AYES: Stranske, Norvell, Crane, Godeke, and Mulheren. NOES:
None. ABSENT: None. ABSTAIN: None.
2. AB 2449 NOTIFICATIONS AND CONSIDERATIONS
3. AUDIENCE COMMENTS ON NON-AGENDA ITEMS No public comments were received.
4. APPROVAL OF MINUTES
a. Approval of the Minutes for the December 12, 2024, Regular Meeting.
Motion/Second: Crane/Godeke to approve Minutes of December 12, 2024, a regular meeting, as
submitted. Motion carried by the following roll call votes: AYES: Stranske, Norvell, Crane, Godeke,
and Mulheren. NOES: None. ABSENT: None. ABSTAIN: None.
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City Council Minutes for April 10, 2025, Continued:
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5. GENERAL MANAGER AND FINANCIAL REPORTS
a. Status of Operations.
Presenters: Tim Eriksen, MSWMA General Manager and Michelle Goodman, Ukiah Waste
Soutions.
Report was received.
b. Report and Discussion of Grant Items.
Presenters: Tim Eriksen, MSWMA General Manager and Seth Strader, Management Analyst II.
Report was received.
c. Report and Discussion of Budget Status.
Presenter: Tim Eriksen, MSWMA General Manager.
Recess: 9:27-9:30 a.m.
Public Comment: Amber Fisette.
Report was received.
6. DISCUSSION AND ACTION ITEMS
7. COMMISSIONER REPORTS AND ANNOUNCEMENTS
No Commissioner reports were received.
8. SET NEXT MEETING DATE
a. Discussion, Consideration, and Scheduling of Next Meeting Date with Meetings to be Held
at the Ukiah Civic Chamber and Virtually at the Fort Bragg and Willits City Halls.
Presenter: Chair Mulheren.
Commission Consensus to cancel the May regular meeting and set the next meeting date for May
29, 2025, at 9:00 a.m.
9. CLOSED SESSION
10. ADJOURNMENT
There being no further business, the meeting adjourned at 9:36 p.m.
________________________________
Araceli Sandoval, MSWMA Secretary
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Status of Operations 5/29/25
Upcoming HHW Events:
Caspar – Thursday & Friday, June 5 & 6, 2025 at the Caspar Transfer Station 14000 Prairie Way.
Illegal Dumps
Recently cleaned dumps:
• Mountain House in Anderson Valley – misc. trash and car parts
• Misc. spots surrounding Covelo – misc. trash and appliance
C&S crews will continue to clean up other sites as they are reported, and schedule allows. Some
pictures of remediated sites are included on the next page.
MSWMA Audit
Finance Department continues coordinating with Van Lant & Fankhanel, LLP as they continue the
audit of the 2021, 2022 and 2023 fiscal years.
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Grant Status Update 5/25/25.
Upcoming:
• City/County Used Oil Payment Program: Like the Beverage Contained Recycling Payment
Program. County of Mendocino and Cities apply for funds to establish used oil program, this
will be used to fund for the collection and disposal of used motor oil. Applications open in
“Spring 2025”.
Award Pending:
• Local Government Waste Tire Amnesty Grant (TA8: 2025-26): Possible award in August
2025. $90,000 in funds for the collection and disposal of non-commercial tires from
Mendocino County residents.
Open:
• City/County Beverage Container Recycling Payment Program 2024-25: $30,873 available
for eligible costs aimed at reducing the littering of recyclable materials and clean-up events
that include the collection of recyclables. County of Mendocino acts as manager for these
funds, who will reimburse MSWMA as eligible costs are incurred. Next program year will be
applied for with MSWMA as lead agency.
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City of Ukiah
ACCOUNT TRIAL BALANCE FOR FY25/JUL TO EOY
Report generated: 05/27/2025 13:59
User: sstrader
Program ID: glatrbal
Page 1
FUND 920
ACCOUNT
ACCOUNT NAME BEG. BALANCE DEBITS CREDITS NET CHANGE END BALANCE
PER JNL SRC EFF DATE REFERENCE
92000000 43209 18466
GRANTS .00
6 228 GEN 12/31/24 MSWMA .00 51,518.40 -51,518.40
92000000-43209 .00 .00 51,518.40 -51,518.40 -51,518.40
92000000 44795
DISPOSAL SITE SURCHARGE .00
1 373 GBI 07/31/24 MSWMA - GARBAGE PER TON COLL .00 21,855.28 -21,855.28
1 464 GBI 07/31/24 MSWMA - GARBAGE PER TON COLL .00 14,057.49 -35,912.77
2 298 GBI 08/31/24 MSWMA - GARBAGE PER TON COLL .00 11,606.21 -47,518.98
2 299 GBI 08/31/24 MSWMA - GARBAGE PER TON COLL .00 23,035.61 -70,554.59
3 312 GBI 09/30/24 MSWMA - GARBAGE PER TON COLL .00 33,842.59 -104,397.18
3 318 GBM 09/30/24 21,157.05 .00 -83,240.13
3 319 GBI 09/30/24 MSWMA - GARBAGE PER TON COLL .00 21,157.05 -104,397.18
4 339 GBI 10/31/24 MSWMA - GARBAGE PER TON COLL .00 35,693.98 -140,091.16
5 283 GBI 11/30/24 MSWMA - GARBAGE PER TON COLL .00 32,970.54 -173,061.70
6 277 GBI 12/31/24 MSWMA - GARBAGE PER TON COLL .00 32,457.11 -205,518.81
7 422 GBI 01/31/25 MSWMA - GARBAGE PER TON COLL .00 34,217.30 -239,736.11
7 425 GBI 01/31/25 MSWMA - GARBAGE PER TON COLL .00 15,792.60 -255,528.71
8 281 GBI 02/28/25 .00 42,564.56 -298,093.27
9 452 GBI 03/31/25 MSWMA - GARBAGE PER TON COLL .00 49,918.33 -348,011.60
10 350 GBI 04/30/25 MSWMA - GARBAGE PER TON COLL .00 52,747.24 -400,758.84
92000000-44795 .00 21,157.05 421,915.89 -400,758.84 -400,758.84
92000000 46110
INTEREST ON INVESTMENTS .00
1 322 GEN 07/31/24 MSWMA Interest income .00 8.20 -8.20
1 322 GEN 07/31/24 MSWMA Savings Account interest .00 1.18 -9.38
2 310 GEN 08/31/24 .00 8.20 -17.58
2 311 GEN 08/30/24 MSWMA .00 1.18 -18.76
3 247 GEN 09/30/24 .00 7.93 -26.69
3 261 GEN 09/30/24 MSWMA .00 1.14 -27.83
4 319 GEN 10/31/24 MSWMA Interest income .00 7.46 -35.29
4 362 GEN 10/31/24 MSWMA .00 1.18 -36.47
5 274 GEN 11/30/24 MSWMA Interest income .00 .64 -37.11
5 287 GEN 11/30/24 MSWMA .00 1.14 -38.25
6 228 GEN 12/31/24 MSWMA .00 2.56 -40.81
6 276 GEN 12/31/24 MSWMA .00 1.18 -41.99
7 377 GEN 01/31/25 MSWMA .00 2.84 -44.83
7 403 GEN 01/31/25 JAN 25 .00 1.18 -46.01
8 296 GEN 02/28/25 FEB25 .00 2.56 -48.57
8 296 GEN 02/28/25 FEB25 .00 1.07 -49.64
9 373 GEN 03/31/25 MSWMA Interest .00 2.83 -52.47
9 373 GEN 03/31/25 MSWMA Interest .00 1.18 -53.65
92000000-46110 .00 .00 53.65 -53.65 -53.65
92000000 52100
CONTRACTUAL SERVICES .00
1 322 GEN 07/31/24 MSWMA QuickBook charge 135.00 .00 135.00
1 390 GNI 07/05/24 JNL390 WHG* MOCHAHOST M-INV-2 131.88 .00 266.88
2 310 GEN 08/31/24 QuickBooks 135.00 .00 401.88
3 175 API 09/26/24 002884 136854 PRODUCT STEWARD 19,927.79 .00 20,329.67
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City of Ukiah
ACCOUNT TRIAL BALANCE FOR FY25/JUL TO EOY
Report generated: 05/27/2025 13:59
User: sstrader
Program ID: glatrbal
Page 2
FUND 920
ACCOUNT
ACCOUNT NAME BEG. BALANCE DEBITS CREDITS NET CHANGE END BALANCE
PER JNL SRC EFF DATE REFERENCE
3 175 API 09/26/24 002884 136857 PRODUCT STEWARD 289.06 .00 20,618.73
3 247 GEN 09/30/24 QuickBooks 135.00 .00 20,753.73
4 30 API 10/04/24 003026 137101 NORTH COAST TIR 12,469.61 .00 33,223.34
4 30 API 10/04/24 003026 137102 NORTH COAST TIR 13,616.86 .00 46,840.20
4 36 APM 10/04/24 003026 137102 NORTH COAST TIR .00 13,616.86 33,223.34
4 36 APM 10/04/24 003026 137102 NORTH COAST TIR 13,616.86 .00 46,840.20
4 37 APM 10/04/24 003026 137101 NORTH COAST TIR 12,469.61 .00 59,309.81
4 37 APM 10/04/24 003026 137101 NORTH COAST TIR .00 12,469.61 46,840.20
4 83 API 10/11/24 003026 137226 NORTH COAST TIR 9,969.22 .00 56,809.42
4 83 API 10/11/24 003026 137228 NORTH COAST TIR 7,063.32 .00 63,872.74
4 83 API 10/11/24 003026 137229 NORTH COAST TIR 8,399.39 .00 72,272.13
4 319 GEN 10/31/24 MSWMA QuickBooks charge 135.00 .00 72,407.13
5 274 GEN 11/30/24 MSWMA QuickBooks 149.00 .00 72,556.13
6 228 GEN 12/31/24 MSWMA QuickBooks 149.00 .00 72,705.13
7 377 GEN 01/31/25 MSWMA QuickBooks 149.00 .00 72,854.13
8 296 GEN 02/28/25 FEB25 QuickBooks 149.00 .00 73,003.13
9 373 GEN 03/31/25 MSWMA QuickBooks 149.00 .00 73,152.13
92000000-52100 .00 99,238.60 26,086.47 73,152.13 73,152.13
92000000 52134
ADMINISTRATIVE SERVICES .00
3 78 API 09/13/24 028800 136105 CITY OF UKIAH 19,800.00 .00 19,800.00
3 78 API 09/13/24 028800 136106 CITY OF UKIAH 10,800.00 .00 30,600.00
3 78 API 09/13/24 028800 136107 CITY OF UKIAH 5,400.00 .00 36,000.00
6 84 API 12/13/24 028800 139477 CITY OF UKIAH 5,400.00 .00 41,400.00
6 84 API 12/13/24 028800 139478 CITY OF UKIAH 10,800.00 .00 52,200.00
6 84 API 12/13/24 028800 139479 CITY OF UKIAH 19,800.00 .00 72,000.00
9 161 API 03/14/25 028800 142090 CITY OF UKIAH 5,400.00 .00 77,400.00
9 161 API 03/14/25 028800 142093 CITY OF UKIAH 10,800.00 .00 88,200.00
9 161 API 03/14/25 028800 142096 CITY OF UKIAH 19,800.00 .00 108,000.00
92000000-52134 .00 108,000.00 .00 108,000.00 108,000.00
92000000 52170
UKIAH WASTE SOLUTIONS .00
2 173 API 08/23/24 000059 135504 UKIAH WASTE SOL 49,912.80 .00 49,912.80
3 35 API 09/03/24 000059 136010 UKIAH WASTE SOL 42,785.73 .00 92,698.53
4 133 API 10/18/24 000059 137535 UKIAH WASTE SOL 34,089.70 .00 126,788.23
5 179 API 11/22/24 000059 138797 UKIAH WASTE SOL 41,492.86 .00 168,281.09
6 86 API 12/13/24 000059 139473 UKIAH WASTE SOL 41,588.02 .00 209,869.11
7 250 API 01/24/25 000059 140751 UKIAH WASTE SOL 29,972.77 .00 239,841.88
8 194 API 02/28/25 000059 141771 UKIAH WASTE SOL 30,842.54 .00 270,684.42
9 162 API 03/14/25 000059 141944 UKIAH WASTE SOL 29,021.61 .00 299,706.03
10 169 API 04/18/25 000059 143422 UKIAH WASTE SOL 38,314.45 .00 338,020.48
11 237 API 05/23/25 000059 144990 UKIAH WASTE SOL 41,949.77 .00 379,970.25
92000000-52170 .00 379,970.25 .00 379,970.25 379,970.25
92000000 52173
ILLEGAL DUMP CLEANUP .00
4 133 API 10/18/24 002598 137588 REDWOOD WASTE 1,838.92 .00 1,838.92
5 124 API 11/15/24 002598 138314 REDWOOD WASTE 1,546.90 .00 3,385.82
5 179 API 11/22/24 000059 138797 UKIAH WASTE SOL 340.59 .00 3,726.41
6 86 API 12/13/24 000059 139473 UKIAH WASTE SOL 1,350.87 .00 5,077.28
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City of Ukiah
ACCOUNT TRIAL BALANCE FOR FY25/JUL TO EOY
Report generated: 05/27/2025 13:59
User: sstrader
Program ID: glatrbal
Page 3
FUND 920
ACCOUNT
ACCOUNT NAME BEG. BALANCE DEBITS CREDITS NET CHANGE END BALANCE
PER JNL SRC EFF DATE REFERENCE
8 194 API 02/28/25 000059 141771 UKIAH WASTE SOL 770.06 .00 5,847.34
9 162 API 03/14/25 000059 141944 UKIAH WASTE SOL 1,475.32 .00 7,322.66
11 237 API 05/23/25 000059 144990 UKIAH WASTE SOL 1,056.94 .00 8,379.60
92000000-52173 .00 8,379.60 .00 8,379.60 8,379.60
92000000 52528
LIABILITY INSURANCE .00
4 83 API 10/11/24 002995 137171 SDRMA 1,036.20 .00 1,036.20
4 83 API 10/11/24 002995 137172 SDRMA 25,158.45 .00 26,194.65
4 83 API 10/11/24 002995 137174 SDRMA 19,687.85 .00 45,882.50
4 83 API 10/11/24 002995 137175 SDRMA 207.24 .00 46,089.74
4 83 API 10/11/24 002995 137176 SDRMA 458.82 .00 46,548.56
4 83 API 10/11/24 002995 137177 SDRMA 460.89 .00 47,009.45
4 319 GEN 10/31/24 MSWMA Refund .00 5,611.87 41,397.58
5 13 API 11/01/24 002995 138059 SDRMA 1,715.00 .00 43,112.58
92000000-52528 .00 48,724.45 5,611.87 43,112.58 43,112.58
92000000 59400
OTHER OPERATING EXPENSES .00
6 302 GNI 12/05/24 JNL302 61.69 .00 61.69
6 349 GRV 12/05/24 JNL302 .00 61.69 .00
6 351 GNI 12/05/24 JNL351 FRIEDMANS HOME IMPROVEME 61.69 .00 61.69
7 116 API 01/17/25 024173 140282 MENDOCINO COUNT 2,609.20 .00 2,670.89
11 157 CRP 05/15/25 13 CASH RECEIPTS JOURNAL .00 419.20 2,251.69
92000000-59400 .00 2,732.58 480.89 2,251.69 2,251.69
92014000 52150
LEGAL SERVICES/EXPENSES .00
7 441 APM 01/24/25 029220 140630 DAVID RAPPORT 96.65 .00 96.65
92014000-52150 .00 96.65 .00 96.65 96.65
TOTALS FOR FUND 920
MSWMA OPERATIONS .00 668,299.18 505,667.17 162,632.01 162,632.01
REPORT TOTALS .00 668,299.18 505,667.17 162,632.01 162,632.01
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City of Ukiah
ACCOUNT TRIAL BALANCE FOR FY25/JUL TO EOY
Report generated: 05/27/2025 13:59
User: sstrader
Program ID: glatrbal
Page 4
REPORT OPTIONS
Print (D)etail or (S)ummary: D
Fiscal year-to-date version: Y
Reporting year: 2025
Reporting from period: 01 JUL to 13 EOY
Journal Detail from 01/01/1990 to 05/27/2025
(B)alance sheet or (A)ll accounts: A
Roll up projects to object level: Y
Omit zero balance accounts: Y
Sort by 3 Org-Obj-Project
Print Org Code? (Y/N) N
Print Fund Header and Org/Obj Y
Include page break between funds N
Include page break between each N
Print totals N
Print report options Y
Exclude fund balance YEC/AJE for prior years N
Find Criteria
Field Name Field Value
Fund 920
Function
Program
Department
Division
Section
Activity
Character Code
Org
Object
Project
Account type E|R
Account status
** END OF REPORT - Generated by Seth Strader **
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Page 1 of 1
Agenda Item No: 6.a.
MEETING DATE/TIME: 5/29/2025
AGENDA SUMMARY REPORT
SUBJECT:Approval of Contract Amendment 1 to Service Agreement.
ATTACHMENTS:
1. Service Agreement Fully Executed
2. Service Agreement Amendment 1
Summary:Board will consider approval of contract Amendment to Service Contract.
Background: In April 2023, the MSWMA Board voted to transition its operations model from an employee-
based structure to a contract-based approach. This shift involved the consideration of several operational
changes designed to enhance efficiency and long-term sustainability. One key objective of the new model was
to eliminate the need for periodic employee negotiations to maintain competitive salaries and benefits.
Following this decision, an agreement between C&S and MSWMA was executed (see Attachment 1). A
central topic during both the negotiation process and Board discussions was the inclusion of a mechanism to
adjust the contract annually in response to gradual and incremental economic fluctuations. This concept
mirrors the approach used by the MSWMA jurisdictions in adjusting franchise solid waste collection contracts.
It was agreed that these adjustments would follow a methodology consistent with those used for waste-hauling
contract modifications. The agreement references this adjustment process in "Attachment 2." However, it was
later discovered that the version of Attachment 2 that was included in the final executed agreement did not
include an annual adjustment mechanism.
Discussion: This item has been agenized to formally include and attach this adjustment process into the
agreement. The guidelines and procedures are included in the attachment. The percentage will be
determined in accordance with the San Francisco-Oakland-Hayward, CA (Index 1982-84=100) published by
the United State Department of Labor, Bureau of Labor statistics.
Recommended Action: Approve Amendment 1 to the Service Agreement between MSWMA and Ukiah
Waste Solutions.
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ATTACHMENT 1
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CITY OF UKIAH
AMENDMENT NO. 1
TO
SERVICE AGREEMENT
BETWEEN
MENDOCINO SOLID WASTE MANAGEMENT AUTHORITY
and UKIAH WASTE SOLUTIONS, INC.
This Amendment No. 1, entered on ________, 2025, revises the Service Agreement for
solid waste contractor services dated April 1, 2023 between the Mendocino Solid Waste
Management Authority and Ukiah Waste Solutions, Inc.
1.Section 4.A of the Service Agreement shall be amended to read as follows:
“Initial fees for services under Sections 2.A., 2.B. and 2.C. and the annual
adjustment of those fees are set forth in Attachment 4 to this Agreement.
2.A new Attachment 4 is attached hereto and shall be incorporated into this
Agreement.
Except as expressly amended by this Amendment, all other terms remain unchanged and
in full force and effect.
IN WITNESS WHEREOF, THE PARTIES HAVE EXECUTED THIS
AMENDMENT ON THE EFFECTIVE DATE:
UKIAH WASTE SOLUTIONS, INC.
BY: DATE:
PRINT NAME:
MENDOCINO SOLID WASTE MANAGEMENT AUTHORITY
BY: DATE:
ATTEST
BY: DATE:
ATTACHMENT 2
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ATTACHMENT 4
Modification Based on Consumer Price Index
Every full year of this agreement effective July 1st, beginning July 1, 2025, Contractor may
apply for a rate adjustment to offset adjustments in the cost of providing services (CPI) and
changes in certain Pass-Through Costs. The percentage will be determined in accordance
with the San Francisco-Oakland-Hayward, CA (Index 1982-84=100) published by the
United State Department of Labor, Bureau of Labor statistics. Contractor will notify
MSWMA no later than March 31st of each year. Said notification shall include the
Calculation, documents from which the information used to perform the calculation was
derived, and any other information and documents reasonably requested by MSWMA to
verify the proposed Rate Adjustment.
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Page 1 of 1
Agenda Item No: 6.b.
MEETING DATE/TIME: 5/29/2025
AGENDA SUMMARY REPORT
SUBJECT:Approval of Contract Amendment 1 to Administrative Agreement.
ATTACHMENTS:
1. Admin Agreement
2. Admin Agreement w City Amendment 1
Summary:Board will consider approval of Amendment 1 to the Administrative Agreement.
Background: In April 2023, the MSWMA Board approved a transition from an employee-based administrative
structure to a contract-based model. As part of this change, the City of Ukiah (the “City”) entered into a
contract with MSWMA to provide administrative services (Attachment 1). This shift was intended to improve
operational efficiency and ensure continuity of institutional knowledge.
As part of the agreement, the City receives an annual payment of $144,000 to manage the agency’s
administrative functions. However, this fixed amount does not account for inflationary pressures or cost-of-
living adjustments (COLA), which presents challenges in maintaining long-term financial and service
sustainability.
Discussion: This item has been placed on the agenda to address the absence of a mechanism for annual
cost-of-living adjustments within the existing administrative services agreement. Staff recommends aligning
the administrative contract with the same adjustment methodology proposed for the operations contract and
currently in use for franchise solid waste collection agreements.
To address this, staff proposes a contract amendment (Attachment 2) for the existing administrative services
agreement. This attachment outlines the guidelines and procedures for implementing annual adjustments. The
recommended adjustment would be based on the Consumer Price Index (CPI) for the San Francisco-Oakland-
Hayward, CA region (Index 1982–84=100), as published by the U.S. Department of Labor, Bureau of Labor
Statistics.
Recommended Action: Approve Contract Amendment 1 of the Administrative Agreement.
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ATTACHMENT 1
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CITY OF UKIAH
AMENDMENT NO. 1
TO
SERVICE AGREEMENT
BETWEEN
MENDOCINO SOLID WASTE MANAGEMENT AUTHORITY
and CITY OF UKIAH
This Amendment No. 1, entered on ________, 2025, revises the Service Agreement for
administrative and accounting services dated June 1, 2023 between the Mendocino Solid
Waste Management Authority and the City of Ukiah
1.Subsection 4.A of the Service Agreement shall be amended to read as follows:
The annual MSWMA budget proposed by the City and approved by the
Commission shall include compensation to the City of $144,000.00 per year for
the services provided under Section 2 of this Agreement.
Within thirty (30) days after the end of each quarter of the Fiscal Year, MSWMA
will remit twenty-five (25%) percent of the annual budgeted Compensation of
$144,000.00 per year to the City.
2.A new Subsection 4.C shall be added to the Service Agreement and shall read as
follows:
C.Modification Based on Consumer Price Index: Every full year of this
agreement effective July 1st, beginning July 1, 2026, the City may apply for a rate
adjustment to offset adjustments in the cost of providing services (CPI) and
changes in certain Pass-Through Costs. The percentage will be determined in
accordance with the San Francisco-Oakland-Hayward, CA (Index 1982-84=100)
published by the United State Department of Labor, Bureau of Labor statistics.
The City will notify MSWMA no later than March 31st of each year. Said
notification shall include the Calculation, documents from which the information
used to perform the calculation was derived, and any other information and
documents reasonably requested by MSWMA to verify the proposed Rate
Adjustment.
Except as expressly amended by this Amendment, all other terms remain unchanged and
in full force and effect.
IN WITNESS WHEREOF, THE PARTIES HAVE EXECUTED THIS
AMENDMENT ON THE EFFECTIVE DATE:
MENDOCINO SOLID WASTE MANAGEMENT AUTHORITY
ATTACHMENT 2
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BY: DATE:
PRINT NAME:
CITY OF UKIAH
BY: DATE:
SAGE SANGIACOMO, CITY MANAGER
ATTEST
BY: DATE:
KRISTINE LAWLER, CITY CLERK
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Page 1 of 1
Agenda Item No: 6.c.
MEETING DATE/TIME: 5/29/2025
AGENDA SUMMARY REPORT
SUBJECT:Approve and Adopt Fiscal Year 2025/2026 Budget.
ATTACHMENTS:
1. FY2526 Budget SIMPLE
2. FY2526 Budget DETAILED
Summary:Board will consider approving and adopting the proposed fiscal year 2025/2026 budget.
Background: See Attachment 1 for simplified budget and Attachment 2 for budget details.
Discussion: See Attachment 1 for simplified budget and Attachment 2 for budget details.
Recommended Action: Approve and adopt fiscal year 2025/2026 budget.
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Revenue
Grants 250,000$
Tipping Fee 650,000$
Interest on Investments 100$
Total 900,100$
Expenses
Misc. Contracted Services 3,000$
City of Ukiah Admin. Fee 144,000$
Contracted Audit Services 39,600$
Illegal Dump Cleanup Services 20,000$
C&S Labor, HHW Disposal and Remove Event Services 520,000$
Other (Misc. Supplies, Fees, etc.)2,500$
Total 729,100$
Grand Total 171,000$
Fiscal Year 2025-2026 Budget
ATTACHMENT 1
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City of Ukiah
NEXT YEAR / CURRENT YEAR BUDGET ANALYSIS
Report generated: 05/22/2025 14:33
User:okeough
Program ID: bgnyrpts
Page 1
PROJECTION: 20261 FY2026 Budget FOR PERIOD 99
ACCOUNTS FOR:
2024 2025 2025 2025 2025 2026 PCT
MSWMA OPERATIONS ACTUAL ORIG BUD REVISED BUD ACTUAL PROJECTION BUDGET REV CHANGE
92000000 43209 GRANTS .00 -130,000.00 -130,000.00 .00 -30,000.00 -250,000.00 92.3%
92000000 43209 18466 GRANTS .00 .00 .00 -51,518.40 -51,518.40 .00 .0%
92000000 44795 DIP SRCH -440,193.29 -410,000.00 -410,000.00 -400,758.84 -480,000.00 -650,000.00 58.5%
92000000 44940 OTHR PROG -6,836.48 -143,886.00 -143,886.00 .00 .00 .00 -100.0%
92000000 46110 INT INVEST -335.06 -1,140.00 -1,140.00 -53.65 -100.00 -100.00 -91.2%
92000000 52100 CONT SVCS 3,168.13 10,000.00 10,000.00 1,416.88 3,000.00 3,000.00 -70.0%
92000000 52100 18465 CONT SVCS .00 .00 .00 20,216.85 20,220.00 .00 .0%
92000000 52100 18466 CONT SVCS .00 .00 .00 51,518.40 51,518.00 .00 .0%
92000000 52134 ADMIN SVC 144,000.00 144,000.00 144,000.00 108,000.00 144,000.00 144,000.00 .0%
92000000 52153 AUDIT SVCS .00 39,600.00 39,600.00 .00 10,000.00 39,600.00 .0%
92000000 52170 UWS SVCS 676,330.11 480,000.00 480,000.00 338,020.48 480,000.00 520,000.00 8.3%
92000000 52173 ILL DUMP .00 20,000.00 20,000.00 7,322.66 12,000.00 20,000.00 .0%
92000000 52528 LIAB INSUR .00 .00 .00 43,112.58 43,113.00 .00 .0%
92000000 54700 FINE PEN 418.78 .00 .00 .00 .00 .00 .0%
92000000 59400 OTHER 6,097.81 2,500.00 2,500.00 2,251.69 2,671.00 2,500.00 .0%
TOTAL MSWMA OPERATIONS 382,650.00 11,074.00 11,074.00 119,528.65 204,903.60 -171,000.00-1644.2%
ATTACHMENT 2
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City of Ukiah
NEXT YEAR / CURRENT YEAR BUDGET ANALYSIS
Report generated: 05/22/2025 14:33
User:okeough
Program ID: bgnyrpts
Page 2
PROJECTION: 20261 FY2026 Budget FOR PERIOD 99
ACCOUNTS FOR:
2024 2025 2025 2025 2025 2026 PCT
CITY ATTORNEY CHARGES ACTUAL ORIG BUD REVISED BUD ACTUAL PROJECTION BUDGET REV CHANGE
92014000 52150 LEGAL EXP .00 .00 .00 96.65 97.00 .00 .0%
TOTAL CITY ATTORNEY CHARGES .00 .00 .00 96.65 97.00 .00 .0%
TOTAL REVENUE -447,364.83 -685,026.00 -685,026.00 -452,330.89 -561,618.40 -900,100.00 31.4%
TOTAL EXPENSE 830,014.83 696,100.00 696,100.00 571,956.19 766,619.00 729,100.00 4.7%
GRAND TOTAL 382,650.00 11,074.00 11,074.00 119,625.30 205,000.60 -171,000.00-1644.2%
** END OF REPORT - Generated by Olga Keough **
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City of Ukiah
NEXT YEAR / CURRENT YEAR BUDGET ANALYSIS
Report generated: 05/22/2025 14:33
User:okeough
Program ID: bgnyrpts
Page 3
PROJECTION: 20261 FY2026 Budget FOR PERIOD 99
ACCOUNTS FOR:
2024 2025 2025 2025 2025 2026 PCT
CITY ATTORNEY CHARGES ACTUAL ORIG BUD REVISED BUD ACTUAL PROJECTION BUDGET REV CHANGE
Field # Total Page Break
Sequence 1 9 Y Y
Sequence 2 11 N N
Sequence 3 0 N N
Sequence 4 0 N N
Report title:
05/22/2025 14:33 |City of Ukiah |P
okeough |NEXT YEAR / CURRENT YEAR BUDGET ANALYSIS |bgnyrp
PROJECTION: 20261 FY2026 Budget FOR PERIOD 99
Report type:1
Budget level:2
Percentage change calculation method:3
Print first or second year of budget requests: F
Print revenue as credit:Y
Include cfwd in rev bud:Y
Include cfwd in actuals:Y
Print totals only:N
Include segment code:N
Include report grand totals by account type: Y
Print full GL account:N
Double space:N
Suppress zero bdgt accts:Y
Print as worksheet:N
Print percent change or comment:P
Print text:N
Amounts/totals exceed 999 million dollars: N
Print five budget levels:N
Report view:D
Find Criteria
Field Name Field Value
Org 920*
Object
Project
Account type
Account status
Page 53 of 57
Page 1 of 1
Agenda Item No: 6.d.
MEETING DATE/TIME: 5/29/2025
AGENDA SUMMARY REPORT
SUBJECT:Approve Proposed Rate Adjustment for FY25/26.
ATTACHMENTS:
1. HHW Adjustment 2025-2026
Summary:Board will review and consider approving rate changed requested by Ukiah Waste Solutions.
Background: There has not been a rate adjustment for the collection and disposal of household hazardous
waste since the beginning of MSWMA's agreement with Ukiah Waste Solutions. Ukiah Waste Solutions
proposed the attached (Attachment 1) rate adjustment.
Discussion: Staff has discussed these items with the contractor and can support this rate adjustment as an
acceptable adjustment per the contract.
Recommended Action: Approve Proposed Rate Adjustment for FY25/26.
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ATTACHMENT 1
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Calculated CPI: 2.69%
Unit Disposal
Cost CPI New Rate
PAINT:Oil Based Gallon -$ -$
Latex Gallon -$ -$
FLAMMABLES:
Bulked Solvents Gallon 3.30$ 3.30$
Solids/Grease Gallon 4.60$ 7.73$
Liquid Loosepack Gallon 3.46$ 3.46$
POISONS:
Solids Gallon 4.78$ 4.78$
Flammable Liquids Gallon 7.26$ 7.26$
CORROCIVES:
Acid Gallon 4.45$ 4.55$
Base Gallon 4.45$ 4.55$
OXIDIZERS:
Solids/Liquids Gallon 6.75$ 7.82$
GASES:
Aerosol Cans Drum 235.00$ 235.00$
Aerosol Meter Box Each 710.00$ 710.00$
5-Gal Propane Each -$ -$
1-Lb Propane Each 2.00$ 2.75$
1-Lb Propane Meter Box Each 980.00$ 1,100.00$
MISC:
Non-Rcra Solids Gallon 6.26$ 6.26$
Non-Rcra Liquids Gallon 4.77$ 4.77$
Motor Oil Gallon -$ -$
Oil Filters Gallon -$ -$
Pcb Ballast Gallon 10.00$ 10.00$
Fluorecent Tubes Foot 0.15$ 0.18$
Hid Bulbs Each 1.20$ 1.25$
Cfl'S Each 0.60$ 0.90$
Bent Light Tubes Each 1.60$ 1.60$
Crushed Tubes Pound 2.10$ 2.10$
Lead Chips/Contaminated Soil Gallon 4.78$ 4.78$
Mercury Gallon 42.18$ 90.00$
Household Batteries Pound 1.00$ 1.00$
Ni-Cd Batteries Pound 0.30$ 0.80$
CITY OF UKIAH
HOUSEHOLD HAZARDOUS WASTE COLLECTION
Material
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Lithium Batteries Pound 0.30$ 1.00$
Antifreeze Gallon -$ -$
Drum Disposal Each -$ 30.00$
Fire Extinguishers Each 2.00$ 11.00$
Asbestos Gallon 6.40$ 6.40$
Sharps Pound 3.92$ 3.92$
Flares Gallon 33.54$ 55.00$
LABOR:HHW TECH 1 LABOR Hour 35.25$ 2.69% 36.20$
HHW TECH 2 LABOR Hour 35.25$ 2.69% 36.20$
HHW TECH 3 LABOR Hour 35.25$ 2.69% 36.20$
HHW MANAGER Hour 52.10$ 2.69% 53.50$
HHW SUPPORT Hour 44.75$ 2.69% 45.95$
SHOP LABOR:Maintenance supplies/Parts Hour 125.00$ 2.69% 128.36$
VEHICLE EXPENSE:HHW Travel Mileage Mile 0.90$ 2.69% 0.92$
HHW PACKING SUPPLIES:Meter Box Each 36.00$ 75.00$
Steel Drums 55-Gal Each 40.00$ 72.00$
E-Manifest Each 28.00$ 28.00$
Roll Off Truck Each 100.00$ 2.69%102.69$
EQUIPMENT:Loader Each 200.00$ 2.69%205.38$
Skidsteer Each 200.00$ 2.69%205.38$
Trailer Each 100.00$ 2.69%102.69$
FREON REMOVAL:Appliances Each 10.00$ 2.69% 10.27$
FACILITY OVERHEAD & PROFIT:850.00$ 2.69% 872.86$
TOTAL:
*All Disposal and supplies are based on actuals
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