HomeMy WebLinkAboutRincon Consultants 2025-02-20; Amendment 2 2025-10-29COU 2425-199-A2
CITY OF UKIAH
AMENDMENT NO. 2
TO
PROFESSIONAL SERVICES CONTRACT 2425199
BETWEEN
RINCON COSULTANTS, INC.
and THE CITY OF UKIAH
This Amendment No. 2, entered on October 29th, 2025 revises the Agreement for
Professional services dated February 20th, 2025 between the City of Ukiah and Rincon
Consultants, Inc., for professional consulting services relating to California
Environmental Quality Act (CEQA) environmental analysis, studies, and/or
determinations pertaining to the City’s 2025 Annexation Application.
This Amendment No. 2 adds additional Scope of Work per Exhibit 1 and adds an
additional $9,500. This revises the total, not-to-exceed amount to $108,022.
Except as expressly amended by this Amendment, all other terms remain unchanged and
in full force and effect.
IN WITNESS WHEREOF, THE PARTIES HAVE EXECUTED THIS
AMENDMENT ON THE EFFECTIVE DATE:
RINCON COSULTANTS, INC.
BY: DATE:
PRINT NAME:
CITY OF UKIAH
BY: DATE:
SAGE SANGIACOMO, CITY MANAGER
ATTEST
BY: DATE:
KRISTINE LAWLER, CITY CLERK
Matt Maddox
10/29/2025
11/04/2025
Kristine Lawler (Nov 5, 2025 07:32:51 PST)Kristine Lawler 11/05/2025
Rincon Consultants, Inc.
601 University Avenue, Suite 221
Sacramento, California 95825
916-706-1374
www.rinconcons ultan ts.com
October 29, 2025
Project No: 25-17456
Craig Schlatter, AICP
Department of Community Development
City of Ukiah
300 Seminary Avenue
Ukiah, California 95482
Via email: cschlatter@cityofukiah.com
Subject: Add Services #2 for the Ukiah Valley Project
Dear Mr. Schlatter:
This letter is Rincon Consultants, Inc.’s proposal to add services to our authorized scope of work for
the Ukiah Valley Project. The additional services requested by the City of Ukiah consist of continued
GIS support for the proposed annexation and revisions to the CEQA Addendum. The additional services
will also require continued project management. The scope of work for these additional services will
be as follows.
Continued GIS Support Services
Rincon will continue to provide GIS support services for the proposed annexation consistent with the
scope of work described in the executed contract. Generally, this will include:
•Supporting staff with GIS data management, organization and spatial analysis.
•Creating digital maps for reports and presentations.
•Developing, maintaining, and updating interactive web-based GIS tools, dashboards, and data
viewers.
•Providing GIS training and documentation (as it relates to the Annexation project files) for both
technical and non-technical users.
Based on a meeting with the City on June 13, 2025 and confirmed in our call on October 23, 2025,
the City will not require Rincon to prepare maps used in the LAFCO process of recording the new City
limits with the proposed annexation. These maps require the precision of a land surveyor and design
software, such as AutoCAD, which Rincon does not perform. However, Rincon will support this effort
by providing GIS layers that are created through the ongoing GIS support work described generally
above in the bullet list.
Revisions to the CEQA Addendum
Once the City determines the updated project description, Rincon will revise the Addendum that was
prepared in the spring of 2025 in accordance with the changes associated with the revised project.
Rincon will provide an updated Addendum within two weeks of the revised project description for City
Exhibit 1
City of Ukiah
Ukiah Valley Project
2
review. Once the City has reviewed the updated Addendum, Rincon will revise and finalize the
Addendum for availability at future public hearings.
Continued Project Management
Rincon will continue to use email communications and have telephone conversations with City staff,
as needed, during the course of the project to ensure clear communication. Rincon will prepare
monthly invoices with status reports documenting the progress made each month on completing the
project, and review and update the schedule when necessary. Additionally, Rincon will continue to
attend ongoing weekly meetings with the City through the end of project, which this scope of work
assumes to be approximately 6 months away (i.e., approximately 12 more meetings).
Cost Estimate
The cost for the additional services will be $9,500. This would increase Rincon’s authorized budget
from $98,522 to $108,022.
━━━
Thank you for your consideration of this proposal to add services. If you have any questions regarding
this proposal, please feel free to contact us.
Sincerely,
Rincon Consultants, Inc.
Matt Maddox, AICP, MESM
Principal