Loading...
HomeMy WebLinkAboutMin 02-07-07 CITY OF UKIAH CITY COUNCIL MINUTES Regular Meeting CIVIC CENTER COUNCIL CHAMBERS 300 Seminary Avenue Ukiah, CA 95482 February 7, 2007 6:00 PM ROLL CALL The Ukiah City Council met at a Regular Meeting on February 7, 2007, the notice for which being legally noticed on February 2, 2007. Preceding the regular meeting was a Special Ukiah Redevelopment Agency meeting scheduled to begin at 4:30 pm. Mayor Rodin called the meeting to order at 6:05:17 PM. Roll was taken with the following Councilmembers present: Thomas, Crane, McCowen, Baldwin, and Mayor Rodin. Staff present: City Manager Horsley, City Attorney Rapport, Building & Planning Director Stump, IT Supervisor Butler, Water Utilities Project Engineer Burck, Water Utilities Engineering Specialist Sands, Economic Development Coordinator Ballek, Fire Chief Clarabut, and Deputy City Clerk Brown. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Mayor Rodin. PROCLAMATIONS/INTRODUCTIONS/PRESENTATIONS a. Presentation: The PlaceMeant Project - "Stories of Why Where Matters" Kate Magruder and Erica Cooperrider presented one of the project slideshows. b. Introduction of New Employee - Cody Jennings, Information Technology Specialist Steve Butler introduced Cody Jennings to the City Council. PETITIONS AND COMMUNICATIONS There were none. APPROVAL OF MINUTES a. Special Meeting of November 2, 2006 MIS Crane/McCowen to approve. Motion carried by an all AYE voice vote. b. Regular Meeting of January 17, 2007 MIS McCowenlBaldwin to approve. Motion carried by an all AYE voice vote. RIGHT TO APPEAL DECISION Mayor Rodin read the right to appeal policy. CONSENT CALENDAR MIS Baldwin/Thomas approving the Consent Calendar items "a" through "m" as follows: a. Rejection of Claim for Damages Received from Mark Ashiku and Referral of Claim to the Powers Authority, Redwood Empire Municipal Insurance Fund, amended. b. Approval of Notice of Completion for Mendocino Drive Storm Drain Replacement Specification No. 06-12 c. Annual Review of Traffic Signalization Fund for South Orchard Avenue and East Gobbi Street f. g. h. i. j. k. I. Annual Review of the Redwood Business Park (Airport Industrial Park) Capital Improvement Fees Authorization of Purchase of Laserfiche Document Management from ECS Imaging, Inc. in the Amount of $19,801.25 Report Regarding Acquisition of Computers from Dell Marketing L.P. in the Amount of $6,133.64 Authorization of a Budget Amendment for the City's Share of the County Animal Shelter Facility Construction Costs and Operating Costs Report Regarding Acquisition of Services from Johnson's Quality Tree Care in the Amount of $6,325.00 Status of the Lake Mendocino Hydroelectric Power Plant Equipment Refurbishment Emergency Adoption of Resolution 2007-03 Removing 45 Lineal Feet of On-Street Parking Along Thomas Street Near South State St Report to Council on the Purchase of a Carport Structure from Rainbow Agricultural Services in the Amount of $5,886.38 for Observatory Park Historical Renovation Report to the Ukiah City Council on the Purchase of 250 Yards of 60/40 Infield Mix from Borges Transfer Service in the Amount of $9,918.81 for the Ukiah Sports Complex Request for Authorization to Purchase Networking Equipment from AT&T in the Amount of $14,307 Plus Shipping and Approval for a Budget Amendment and Transfer to Fully Fund the Purchase Motion carried by an all AYE Voice Vote. AUDIENCE COMMENTS ON NON-AGENDA ITEMS There were none. PUBLIC HEARINGS {6:15 PM) a. Conduct Public Hearing to Consider Adoption of a Resolution Establishing a $50.00 Fee for Processing Sewer Lateral Testing Permits, Inspecting the Sewer Lateral Test, Reviewinq Test Results and Issuing Sewer Lateral Testinq Certificates 6:3!:07 PM[ Project Engineer Burck reported. The City of Ukiah's Private Sewer Lateral Testing Program was effective January 13, 2007. The program requires the applicant to obtain a permit from the City and to perform the test under the supervision of the City. The recommendation is to adopt a Resolution establishing a $50.00 fee for processing the sewer lateral testing permits, inspecting sewer lateral tests, revising test results and issuing sewer lateral testing certificates. Public Hearing Opened: 6:34:49 PM[ Kathy Hayes submitted a letter to the City Council from NORBAR dated February 7, 2007 commenting on the proposed fee for processing sewer lateral testing permits and the proposed changes. Public Hearing Closed: 6:37:28 PM MIS Crane/Thomas approving the fee. Motion carried by the following roll call vote: AYES: Councilmember Thomas, Crane, McCowen, Baldwin, and Mayor Rodin; NOES: None; ABSENT: None; ABSTAIN: None. b. Hearing on the Issuance of Tax-Free Bonds for Low Income Housing Project by California Statewide Communities Development Authority~ as Required by the Tax and Equity Fiscal Responsibility Act of 1982 ("TEFRA") and Possible Adoption of 2 10. Resolution Approving Financing - Terrace I Apartments at 1164 Mulberry Street, Ukiah 6:21:05 PM Attorney Rapport and Economic Development Coordinator Ballek reported. Star Development has asked the City to adopt a resolution to approve issuance of tax-exempt bonds for financing the acquisition and rehabilitation of a 41-unit housing project. Public Hearing Opened: 6:28:54 PM No public comment was given. Public Hearing Closed: 6:29:05 PM MIS McCowen/Baldwin approving the recommended action by resolution to issue tax exempt revenue bonds by California Statewide Communities Development Authority in an aggregate principal amount not to exceed $4.0 million, to assist in the financing of the acquisition and rehabilitation of the Ukiah Terrace I Apartments. Motion carried by the following roll call vote: AYES: Councilmember Thomas, Crane, McCowen, Baldwin, and Mayor Rodin; NOES: None; ABSENT: None; ABSTAIN: None. UNFINISHED BUSINESS a. Discussion and Possible Approval to Proceed with Request for Bids for Test Well Drilling 6:52 PM Project Engineer Burck introduced Martin Steinpress, Brown & Caldweli, who updated the City Council regarding the well siting study. A memo was written addressing the specific concerns expressed at the previous meeting and Mr. Steinpress provided a summary of the Oak Manor Neighborhood meeting. The recommended action was to proceed with request for bids for test well drilling at Oak Manor and Riverside Parks. Public Comment Opened: 7:21:33 PM Lisa Mammina stated her concern about Oak Manor Park as a well site. Pinky Kushner would like to see more background data and how the current wells are producing. Steve McKenzie is not against a test well at Oak Manor Park but expressed concern about chlorine and the storage tank, and the aesthetics. Barbara Spazek stated that if the City enters discussion with Redwood Valley on pumping water out of the lake, she would appreciate it if the Russian River Flood Control District were involved. Public Comment Closed: 7:36:09 PM The City Council expressed interest in the exploration of other possible sites on private property. MIS Baldwin/McCowen to proceed with the test well drilling in the northernmost portion of Riverside Park, and to explore other options as discussed. Motion carried by the following roll call vote: AYES: Councilmember Thomas, Crane, McCowen, Baldwin, and Mayor Rodin; NOES: None; ABSENT: None; ABSTAIN: None. b. Participation at Second Joint City Council/Board of Supervisors Ukiah Valley Area Plan (UVAP) Meetinq 7:53 PM Director Stump reported that the Mendocino County Planning Team and UVAP consultants have tentatively slated the second joint meeting with the City Council to discuss an emerging vision and begin land use and design alternative discussions, planning issues, development areas, etc. The meeting was set for the evening of April 24, at the Ukiah Valley Conference Center. c. Status Report - Ukiah Valley Area Plan (UVAP) Director Stump gave an update of the Ukiah Valley Area Plan. A community workshop will be held on Saturday, May 10, focusing on land use and design. Public Comment Opened: 7:58:17 PM Pinky Kushner was concerned about a comment made at the recent joint City/County meeting that the Ukiah Valley appeared to be moving away from a resource based and toward a service based economy. Public Comment Closed: 8:00:07 PM Recessed: 8:01:30 PM Reconvened: 8:12:44 PM d. Introduction and First Readinfl by Title of an Ordinance of the City Council of the City of Ukiah Amending Articles I and t8 of the Division 4~ Chapter 2 of the Ukiah City Code~ Pertaining to the Definitions Used in the City of Ukiah Sewer Ordinance and to the Replacement and Repair of Sewer Laterals; Authorize a Request for Proposals to Qualified Engineering Consultants to Assist Preparation of Administrative Guidelines and Other Support Services Pertaining to Development and Implementation of a Sanitary Sewer Management Plan (SSMP) Project Engineer Burck and Mary Grace Pawson of Winzler & Kelly reported. The recommended action was to introduce and conduct the first reading of the proposed Ordinance, provide direction to staff on additional policy issues not addressed in the proposed Ordinance, and authorize staff to seek proposals for preparation of Administrative Guidelines and other support services pertaining to development and implementation of a Sanitary Sewer Management Plan (SSMP). Public Comment Opened: 9:00:04 PM Kathy Hayes, North Bay Association of Realtors, was concerned about the cost to property owners for initial inspection, and the need for guidelines. Public Comment Closed: 9:03:14 PM MIS Baldwin/Crane introducing the ordinance by title only. Motion carried by the following roll call vote: AYES: Councilmember Thomas, Crane, McCowen, Baldwin, and Mayor Rodin; NOES: None; ABSENT: None; ABSTAIN: None. Deputy City Clerk Brown read the title of the Ordinance, "An Ordinance of the City Council of the City of Ukiah Amending Articles 1 and 18 of the Division 4, Chapter 2 of the City of Ukiah City Code, Pertaining to the Definitions used in the City of Ukiah Sewer Ordinance and to the Replacement and Repair of Sewer Laterals; Authorize a Request for Proposals to Qualified Engineering Consultants to Assist Preparation of Administrative Guidelines and Other Support Services Pertaining to Development and Implementation of a Sanitary Sewer Management Plan (SSMP)." MIS Baldwin/Thomas introducing the Ordinance; 9:15:42 PM Attorney Rapport proposed the following amendments be incorporated: 1) Section 3799.3 will read after the amendment: "The sewer lateral shall be inspected 11. and tested using the following methods as allowed by and in accordance with standards adopted by the Director of Ukiah Public Utilities." 2) There was a typographical error in Section 3799.2, Subsection C, second line, end of that line "shall be tested in accordance with the applicable provisions" and an extra "the provisions" that needs to be stricken. And 3) wording regarding the plumbing code: Section 3799.4, Subsection D, the reference to the uniform plumbing code should be "The plumbing code as adopted in the City of Ukiah." The maker and seconder of the motion accepted the proposed amendments. Motion carried as amended by the following roll call vote AYES: Councilmember Thomas, Crane, McCowen, Baldwin, and Mayor Rodin; NOES: None; ABSENT: None; ABSTAIN: None. MIS BaldwinlMcCowen authorizing Recommendation Number 3, authorizing the RFP for a consultant. Motion carried by the following roll call vote AYES: Councilmember Thomas, Crane, McCowen, Baldwin, and Mayor Rodin; NOES: None; ABSENT: None; ABSTAIN: None. NEW BUSINESS a. Discussion and Possible Action on Inland Water and Power Commission Issues including Membership in Russian River Watershed Association~ Matching Funds for Coyote Dam and Alternative Water Sources No public comments received. MIS McCowen/Crane that we encourage our representative to the IWPC to support the direction of the other members of Inland Water and Power Commission with regard to membership in the Russian River Watershed Association, that we support funding our proportionate share of the Coyote Dam Feasibility Study--whether that turns out to be $60,000 or $75,000, and that we support our proportionate share for the study of alternate water sources. Motion carried with an all AYE voice vote. b. Adoption of the City of Ukiah's Multi-Hazard Emergency Response Plan Fire Chief Clarabut reported the Emergency Response Plan summarizes how the City responds to specific emergencies or disasters and covers the actions from preparation through recovery. It includes National Incident Management System (NIMS) new regulations resulting from 9/11, and coordination with Federal Agencies. Technical corrections and a user-friendly reorganization of the material are being incorporated. By Consensus the item was continued to the February 21 City Council meeting as a Consent Calendar item for approval. Councilmember McCowen recommended deferral of consideration of the next item, 11c., until after the financial projections are presented to the Redevelopment Agency, as a courtesy to staff. There were no objections voiced. Adjourned to the Redevelopment Agency: 9:39:15 PM Reconvened: 10:25 PM c. Discussion of Goal Setting Workshops Dates and Strategic Planning Process for City Council City Manager Horsley proposed the options of two potential dates for the City Council to meet with the City Directors, February 28, or March 1, 4 p.m. She anticipated the session to take 3 hours. The City Council decided to meet Thursday, March 1, at the Ukiah Valley Conference Center, at 4 p.m. Dinner will be included. 12. 13. The City Council discussed an interest in having a strategic planning session after the meeting with the Directors, and prior to the Fiscal Year Budget adoption. A Committee of Mayor Rodin and Vice Mayor Crane were established to work out details for a proposal to bring back to the City Council. COUNCIL REPORTS Councilmember Crane reported that at the annual strategic planning session for the Northern California Power Agency (NCPA) they revisited legislation that will impact the City's power costs. The Energy & Commerce Committee's ruling drives higher costs for energy in California by requiring the long-term "divorce" from coal-fired plants. City Manager Horsley will research information regarding the power mix topic for a potential future agenda item. Councilmember Thomas attended a training session about how to get eligible people onto food stamps as an economic source of revenue for the City. Councilmember McCowen attended a Local Agency Formation Commission (LAFCO) meeting and discussed the Executive Director's interim report of the Russian River Watershed Municipal Service Reviews including recommendation that LAFCO adopt Option 3 authorizing the Director to declare co-terminus spheres of influence for all the jurisdictions, write the MSR's and revisit the issue in five years--or whenever groundwater basin studies were prepared, water rights permits were approved, the implications of the Potter Valley diversion is understood, etc. This, rather than meaning come back in five years or less, could mean come back in five years or more. The LAFCO Board unanimously approved moving forward with Option 3 and directed the Executive Director to bring the item back for approval at their next meeting. Councilmember McCowen requested this be a City Council agenda item on February 21 to see how and if the City should respond. Councilmember Baldwin reported on an Inland Water and Power Commission (IWPC) meeting and the comments from the new Supervisor John Pinches on topics of the Coyote Dam project, IWPC project, etc and was talking in terms of millions of dollars being committed by the County versus their one-fifth share. He also requested a future agenda item in the next 8 weeks or so on traffic speed enforcement in the City, and what we have done over the last five years, and what we are doing now. Mayor Rodin referenced a letter written by the City in November about the City's intentions regarding the Ukiah Valley Area Plan (UVAP), the tax sharing agreement, and working on MSR's - which can be part of our discussions about LAFCO at the next City Council Meeting. Last week she attended Institute on Sustaining the Economy in Sonoma County which met at Amy's Kitchen that had been looking to expand operations, and discussed why they chose Medford over Ukiah. A comparison of electricity costs was one reason. City Manager Horsley added another reason was they wanted to locate in our City limits, but we didn't have enough land. Mayor Rodin also reported we had a successful League of California Cities division meeting Friday, hosted in Ukiah, and extended her thanks to the City Council for attending, and to staff for making the arrangements. CITY MANAGER/CITY CLERK REPORTS City Manager Horsley reported on the completion of a City of Ukiah City Council Manual which she anticipates having available next week. The largest change is a City Council handbook overview for policy and administration and roles of city council and city staff, information about meetings, rules and meeting decorum, travel, and benefits. Councilmember BaLdwin stated that photos of City staff in the binder and on the website would be helpful. Adjourned to Closed Session: ! ! :00:30 14. CLOSED SESSION a. Conference with Real Property NeRotiators (GCS 54956.8) Property: APN 156-240-02, 03, 06, 07, 08 (Ukiah); Negotiator: Candace Horsley, City Manager; Negotiating Parties: City of Ukiah & David Hutl/Ric Piffero; Under Negotiation: Price and terms of payment. No action taken. Conference with Real Property Ne.qotiators (GCS 54956.8) Property: 1041 Low Gap Road, Ukiah Negotiator: Candace Horsley, City Manager Negotiating Parties: City of Ukiah/MCOE Under Negotiation: Price and terms of payment Reconvened: 11:30 PM No action taken. 15. ADJOURNMENT ..There. beincl no further business, the meeting was adjourned at 11:30 PM. L i'hda~__.~ r o W~."~ ~.D e~C i t y Clerk