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HomeMy WebLinkAbout2007-07 bidding proceduresRESOLUTION NO. 2007-07 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH ADOPTING PROCEDURES FOR INVITING BIDS AND AWARDING CONTRACTS WHEN FORMAL PUBLIC BIDDING IS REQUIRED WHEREAS, 1. Under Ukiah City Code ("Code") Section 1521, when formal public bidding to the lowest responsive and responsible bidder is required by the City Code or applicable state law, the City is required to invite bids and award contracts using the procedures specified in the Code or applicable state law, including procedures adopted by resolution of the City Council; and 2. The City Council has determined to supplement the procedures as set forth in Section 1521 of the Code; NOW, THEREFORE, BE IT RESOLVED as follows: 1. Interim policy on posting notice invitinq bids and bid documents on website: At or prior to the date that notice is published in the newspaper and/or distributed to trade publications, City staff will post to the City's official website all notices inviting bids for public projects. In addition, on a trial basis staff shall use a tool selected by staff for posting bid specifications for public projects on the worldwide web. "Bid specifications" means all documents included in a bid package distributed to a prospective bidder for submitting a bid in compliance with the notice inviting bids. During a six month trial period (starting on the date that this Resolution is approved), Public Works, in conjunction with the Purchasing Supervisor, shall select bid specifications which they believe are well suited to posting on the worldwide web. Within sixty (60) days after the end of this trial period, Staff will report back to the City Council on the successes and/or challenges that the process presented, and make a final recommendation as to the process that should be used for posting all future bid specifications for formal public bids on the web. 2. Approval of plans and specifications. When City Council approval is required for plans and specifications under Public Contracts Code Section 22039, as it now reads or as it may be amended, which is currently required for public projects estimated to cost more than $125,000, the plans, specifications and working details for the project shall be considered by the City Council at a regular or special meeting occurring not less than two weeks before the notice inviting bids is published and distributed. For a period of not less than two weeks prior to that City Council meeting, the plans, specifications and working details shall be available in the office of the City Engineer and on the City's website for inspection by any member of the public. The agenda packet for Council meeting need not contain plans which are larger than 8 ~ by 11, but shall indicate where the plans can be inspected. Posting specifications as provided in this resolution shall continue after the trial period and until further action by the City Council. PASSED AND ADOPTED on March 7, 2007, by the following roll call vote: AYES: Councilmember Crane, McCowen, Baldwin, and Mayor Rodin NOES: None ABSTAIN: None ABSENT: Councilmember Thomas Mari Rodin, Mayor ATTEST: (~ail Petersen, City Clerk