HomeMy WebLinkAboutBKF Engineers 2025-09-171 of 5
BKF ENGINEERS
Sacramento Office: 980 9th Street, Suite 2300, Sacramento, CA 95814 | 916.556.5800
September 9, 2025
City of Ukiah
300 Seminary Ave,
Ukiah, CA 95482
Subject: East Hills Ukiah Evacuation Route Planning Study - Aerial Mapping Access Request
Dear City Staff:
BKF Engineers has been hired by Mendocino County to investigate the East Hills Ukiah Evacuation Route
Planning Study. On behalf of the County, BKF will be conducting an aerial mapping task that requires access
to your property for the East Hills Ukiah Evacuation Route Planning Project. The description of the project
and tasks needed for mapping are outlined in detail below.
Project Description:
The East Hills Ukiah Evacuation Route Planning Study consists of the planning and design of an emergency
evacuation route that provides secondary access to three densely developed subdivisions located in the
heavily wooded hills to the east of the Ukiah Valley.
Deerwood Estates, El Dorado Estates, and Vichy Springs, along with the adjacent Guidiville Rancheria,
contain approximately 325 homes and all are “one way in, one way out” communities at high risk during a
fire event. This project will develop a conceptual design and identify a source of project maintenance and
construction revenues that will lead to the pursuit of future grant funding.
The proposed route will connect with Rafello Drive in the north and terminate at Bartolomei Way in the
south, providing an alternative access to the subdivisions which can be used to allow firefighters to access
these communities from the north and south while evacuation of the public uses existing public roads
travelling west. Alternatively, should fire conditions warrant it, the public could be routed through the new
route to evacuate. The project alignment is not anticipated to cross tribal lands of the Guidiville Rancheria.
Requested Project Tasks:
BKF Engineers proposes to enter the property along existing traveled ways and set the panel at a location
shown below. Panels will be placed to not disturb day to day operations and staff will leave little to no trace
of their presence. They will confirm mapping/data collection is successful and return to the remove the
panel from the area unless otherwise requested not to.
Staff should be onsite no longer than one hour per visit. You do not need to be present for our staff to
complete the work. Consultant trucks will be marked similar to the one shown below. Staff will be able to
provide a business card upon request.
COU No. 2526-115
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BKF ENGINEERS
Sacramento Office: 980 9th Street, Suite 2300, Sacramento, CA 95814 | 916.556.5800
A target for aerial mapping is proposed to be set at the location shown below.
The target will be a 4’ x 4’ cloth panel with a nail or wooden hub set through the middle similar to the one
shown below.
If this is acceptable, please sign the attached right of entry agreement and mail or email back to the county
at the contact information listed below at your earliest convenience.
We appreciate your support for our fire safety initiatives in the community.
Sincerely,
Glenn Armstrong, P.E.
BKF Project Manager
garmstrong@bkf.com
916-640-4310
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BKF ENGINEERS
Sacramento Office: 980 9th Street, Suite 2300, Sacramento, CA 95814 | 916.556.5800
County of Mendocino
Executive Division
501 Low Gap Rd
Ukiah, CA 95482
City of Ukiah
300 Seminary Ave,
Ukiah, CA 95482
AGREEMENT TO PARTICIPATE IN
COUNTY OF MENDOCINO
EAST HILLS UKIAH EVACUATION PLANNING STUDY
CONSENT FOR RIGHT TO ENTER PROPERTY
The following applies:
1. Right to Enter. OWNER grants County of Mendocino and its subcontractor, BKF Engineers, a revocable
license (Right of Entry) to enter the above-referenced property to place a marker for the East Hills Ukiah
Evacuation Route Planning Study in accordance with the attached map provided to OWNER, which is
incorporated herein. The East Hills Evacuation Route Planning Phase provide an alternative access to
neighboring subdivisions which can be used to allow firefighters to access these communities from the
north and south while evacuation of the public uses existing public roads travelling west. No legal title,
interest, or leasehold interest in the property is created or vested in the County of Mendocino by the grant
of this Right of Entry.
2. Funding. The County of Mendocino has applied for and been awarded Federal funding under the
authority of the Federal Emergency Management Agency (FEMA) and the California Governor’s Office of
Emergency Services (Cal OES). OWNER shall not be responsible for payment or reimbursement of the cost of
the Project or any portion of the same.
3. Indemnity. The County of Mendocino shall be responsible for and indemnify OWNER to the extent of
liability resulting from occurrences arising out of the operations of the County of Mendocino, its employees,
agents, or contractors.
4. Term of Agreement. This agreement shall be effective from the signature date through the mapping
process for planning.
5. Attorneys’ Fees. Should any legal or arbitration proceedings be brought by either party to enforce or
interpret any of the terms or conditions of this Agreement, the prevailing party shall be entitled to recover
his/her/its reasonable attorneys’ fees and costs from the other party.
6. Binding on Successors and Assigns. This instrument constitutes the entire agreement between OWNER
and County relating to the Right of Entry. Any prior agreements, promises, negotiations, or representations
not expressly set forth in this instrument are of no force and effect. Any amendment to this instrument shall
be of no force and effect unless it is in writing and signed by OWNER and The County of Mendocino. This
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BKF ENGINEERS
Sacramento Office: 980 9th Street, Suite 2300, Sacramento, CA 95814 | 916.556.5800
agreement is binding upon and inures to the benefit of the parties and their respective heirs, successors,
and assigns.
7. Choice of Law. This agreement shall be construed and enforced in accordance with the laws of the State
of California in the Superior Court of California, Mendocino County.
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BKF ENGINEERS
Sacramento Office: 980 9th Street, Suite 2300, Sacramento, CA 95814 | 916.556.5800
County of Mendocino
Executive Division
501 Low Gap Rd
Ukiah, CA 95482
City of Ukiah
300 Seminary Ave,
Ukiah, CA 95482
AGREEMENT TO PARTICIPATE IN
COUNTY OF MENDOCINO
FIRE PREVENTION- MENDOCINO COUNTY FUELS REDUCTION AND COMMUNITY
PREPAREDNESS
SECOND ACCESS PLANNING PHASE
CONSENT FOR RIGHT TO ENTER PROPERTY
APN(s): 178-130-01-00
IN WITNESS WHEREOF, the OWNER has executed this agreement on this ____ day of
______________________, 2025.
Signature Owner #1: Phone Number:
Print Owner #1 Name: Email:
Signature Owner #2 Phone Number:
Print Name Owner #2 Email:
Is Your Property Gated? Yes No Gate Code:
Property owner: Below please list access restrictions, such as animals, etc:
____________________________________________________________________________________
___________________________________________________________________________________________
_____________________________________________________________________________
(OPTIONAL) Describe property boundary markers or specific requests:
____________________________________________________________________________________
___________________________________________________________________________________________
_____________________________________________________________________________
Please return signed form by SEPTEMBER 19, 2025 in the enclosed stamped envelope
September
Sage Sangiacomo
(707) 463-6221
ssangiacomo@cityofukiah.com
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