HomeMy WebLinkAboutRincon Consultants 2025-02-20; Amendment 1 2025-07-17COU 2425-199-A1
CITY OF UKIAH
AMENDMENT NO. 1
TO
PROFESSIONAL SERVICES CONTRACT 2425199
BETWEEN
RINCON COSULTANTS, INC.
and THE CITY OF UKIAH
This Amendment No. 1, entered on July 17th, 2025 revises the Agreement for
Professional services dated February 20th, 2025 between the City of Ukiah and Rincon
Consultants, Inc., for professional consulting services relating to California
Environmental Quality Act (CEQA) environmental analysis, studies, and/or
determinations pertaining to the City’s 2025 Annexation Application.
This Amendment No. 1 adds additional Scope of Work per Exhibit 1 and adds an
additional $23,522. This revises the total, not-to-exceed amount to $98,522.
Except as expressly amended by this Amendment, all other terms remain unchanged and
in full force and effect.
IN WITNESS WHEREOF, THE PARTIES HAVE EXECUTED THIS
AMENDMENT ON THE EFFECTIVE DATE:
RINCON COSULTANTS, INC.
BY: DATE:
PRINT NAME:
CITY OF UKIAH
BY: DATE:
SAGE SANGIACOMO, CITY MANAGER
ATTEST
BY: DATE:
KRISTINE LAWLER, CITY CLERK
Matt Maddox
7/21/2025
07/29/2025
Araceli Sandoval for Kristine Lawler (Jul 29, 2025 16:17:32 PDT)Araceli Sandoval for Kristine Lawler 07/29/2025
Rincon Consultants, Inc.
601 University Avenue, Suite 221
Sacramento, California 95825
916-706-1374
www.rinconcons ultan ts.com
June 19, 2025
Project No: 25-17456
Craig Schlatter, AICP
Department of Community Development
City of Ukiah
300 Seminary Avenue
Ukiah, California 95482
Via email: email address
Subject: Proposal to Add Services for the Ukiah Annexation Project
Dear Mr. Schlatter:
This letter is Rincon Consultants, Inc.’s proposal to add services to our authorized scope of work for
the Ukiah Annexation Project. The additional services requested by the City of Ukiah consist of
continued GIS support for the proposed annexation. Continued GIS support will also require continued
project management. The scope of work for these additional services will be as follows.
Continued GIS Support Services
Rincon will continue to provide GIS support services for the proposed annexation consistent with the
scope of work described in the executed contract. Generally, this will include:
Supporting staff with GIS data management, organization and spatial analysis.
Creating digital maps for reports and presentations.
Developing, maintaining, and updating interactive web-based GIS tools, dashboards, and data
viewers.
Providing GIS training and documentation (as it relates to the Annexation project files) for both
technical and non-technical users.
Based on a meeting with the City on June 13, 2025, the City will not require Rincon to prepare maps
used in the LAFCO process of recording the new City limits with the proposed annexation. These maps
require the precision of a land surveyor and design software, such as AutoCAD, which Rincon does not
perform. However, Rincon will support this effort by providing GIS layers that are created through the
ongoing GIS support work described generally above in the bullet list.
Continued Project Management
Rincon will continue to use email communications and have telephone conversations with City staff,
as needed, during the course of the project to ensure clear communication. Rincon will prepare
monthly invoices with status reports documenting the progress made each month on completing the
project, and review and update the schedule when necessary. Additionally, Rincon will continue to
attend ongoing weekly meetings with the City through the end of project, which this scope of work
assumes to be approximately 3 months away (i.e., approximately 12 more weekly meetings).
Cost Estimate
The cost for the additional services will be $23,522, as shown in the table below. This would increase
Rincon’s authorized budget from $61,600 to $85,122.
Exhibit 1
City of Ukiah
Ukiah Annexation Project
2
Task Staff Hours Cost Estimate
Continued GIS Support Services 82 $16,684
Continued Project Management 28 $6,838
Total Add Services Amount: 110 $23,522
━━━
Thank you for your consideration of this proposal to add services. If you have any questions regarding
this proposal, please feel free to contact us.
Sincerely,
Rincon Consultants, Inc.
George Dix
Project Manager
Matt Maddox, AICP, MESM
Principal