HomeMy WebLinkAboutWest Yost & Associates 2025-07-11COU No. 2526-079
AGREEMENT FOR
PROFESSIONAL CONSULTING SERVICES
This Agreement, made and entered into this 11th day of July, 2025 (“Effective Date”), by
and between CITY OF UKIAH, CALIFORNIA, hereinafter referred to as "City" and West Yost, a
corporation organized and in good standing under the laws of the state of California, hereinafter
referred to as "Consultant".
RECITALS
This Agreement is predicated on the following facts:
a.City requires consulting services related to Russian River Watershed Association 2025-
2026 Work Plan.
b.Consultant represents that it has the qualifications, skills, experience and properly
licensed to provide these services, and is willing to provide them according to the terms
of this Agreement.
c.City and Consultant agree upon the Scope-of-Work and Work Schedule attached hereto
as Attachment "A", describing contract provisions for the project and setting forth the
completion dates for the various services to be provided pursuant to this Agreement.
TERMS OF AGREEMENT
1.0 DESCRIPTION OF PROJECT
1.1 The Project is described in detail in the attached Scope-of-Work (Attachment "A").
2.0 SCOPE OF SERVICES
2.1 As set forth in Attachment "A".
2.2. Additional Services. Additional services, if any, shall only proceed upon written
agreement between City and Consultant. The written Agreement shall be in the form of
an Amendment to this Agreement.
3.0 CONDUCT OF WORK
3.1 Time of Completion. Consultant shall commence performance of services as required
by the Scope-of-Work upon receipt of a Notice to Proceed from City and shall complete
such services within fiscal year 2025-2026. Consultant shall complete the work to the
City's reasonable satisfaction, even if contract disputes arise or Consultant contends it is
entitled to further compensation.
4.0 COMPENSATION FOR SERVICES
4.1 Basis for Compensation. For the performance of the professional services of this
Agreement, Consultant shall be compensated on a time and expense basis not to
exceed a guaranteed maximum dollar amount of $718,597 less a credit to the City for
Administrative Agency services ($6,000). Labor charges shall be based upon hourly
billing rates for the various classifications of personnel employed by Consultant to
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perform the Scope of Work as set forth in the attached Attachment A, which shall include
all indirect costs and expenses of every kind or nature, except direct expenses. The
direct expenses and the fees to be charged for same shall be as set forth in Attachment
A. Consultant shall complete the Scope of Work for the not-to -exceed guaranteed
maximum, even if actual time and expenses exceed that amount.
4.2 Changes. Should changes in compensation be required because of changes to the
Scope -of-Work of this Agreement, the parties shall agree in writing to any changes in
compensation. "Changes to the Scope-of-Work" means different activities than those
described in Attachment "A" and not additional time to complete those activities than the
parties anticipated on the date they entered this Agreement.
4.3 Sub-contractor Payment. The use of sub-consultants or other services to perform a
portion of the work of this Agreement shall be approved by City prior to commencement
of work. The cost of sub-consultants shall be included within guaranteed not-to -exceed
amount set forth in Section 4.1.
4.4 Terms of Payment. Payment to Consultant for services rendered in accordance with this
contract shall be based upon submission of monthly invoices for the work satisfactorily
performed prior to the date of the invoice less any amount already paid to Consultant,
which amounts shall be due and payable thirty (30) days after receipt by City. The
invoices shall provide a description of each item of work performed, the time expended
to perform each task, the fees charged for that task, and the direct expenses incurred
and billed for. Invoices shall be accompanied by documentation sufficient to enable City
to determine progress made and to support the expenses claimed.
5.0 ASSURANCES OF CONSULTANT
5.1 Independent Contractor. Consultant is an independent contractor and is solely
responsible for its acts or omissions. Consultant (including its agents, servants, and
employees) is not the City's agent, employee, or representative for any purpose.
It is the express intention of the parties hereto that Consultant is an independent
contractor and not an employee, joint venturer, or partner of City for any purpose
whatsoever. City shall have no right to, and shall not control the manner or prescribe the
method of accomplishing those services contracted to and performed by Consultant
under this Agreement, and the general public and all governmental agencies regulating
such activity shall be so informed.
Those provisions of this Agreement that reserve ultimate authority in City have been
inserted solely to achieve compliance with federal and state laws, rules, regulations, and
interpretations thereof. No such provisions and no other provisions of this Agreement
shall be interpreted or construed as creating or establishing the relationship of employer
and employee between Consultant and City.
Consultant shall pay all estimated and actual federal and state income and self-
employment taxes that are due the state and federal government and shall furnish and
pay worker's compensation insurance, unemployment insurance and any other benefits
required by law for himself and his employees, if any. Consultant agrees to indemnify
and hold City and its officers, agents and employees harmless from and against any
claims or demands by federal, state or local government agencies for any such taxes or
benefits due but not paid by Consultant, including the legal costs associated with
defending against any audit, claim, demand or law suit.
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Consultant warrants and represents that it is a properly licensed professional or
professional organization with a substantial investment in its business and that it
maintains its own offices and staff which it will use in performing under this Agreement.
5.2 Conflict of Interest. Consultant understands that its professional responsibility is solely
to City. Consultant has no interest and will not acquire any direct or indirect interest that
would conflict with its performance of the Agreement. Consultant shall not in the
performance of this Agreement employ a person having such an interest. If the City
Manager determines that the Consultant has a disclosure obligation under the City’s
local conflict of interest code, the Consultant shall file the required disclosure form with
the City Clerk within 10 days of being notified of the City Manager’s determination.
6.0 INDEMNIFICATION
6.1 Insurance Liability. Without limiting Consultant's obligations arising under Paragraph 6.2
Consultant shall not begin work under this Agreement until it procures and maintains for
the full period of time allowed by law, surviving the termination of this Agreement
insurance against claims for injuries to persons or damages to property, which may arise
from or in connection with its performance under this Agreement.
A. Minimum Scope of Insurance
Coverage shall be at least as broad as:
1. Insurance Services Office ("ISO) Commercial General Liability Coverage
Form No. CG 20 10 10 01 and Commercial General Liability Coverage –
Completed Operations Form No. CG 20 37 10 01.
2. ISO Form No. CA 0001 (Ed. 1/87 ) covering Automobile Liability, Code 1
"any auto" or Code 8, 9 if no owned autos and endorsement CA 0025.
3. Worker's Compensation Insurance as required by the Labor Code of the
State of California and Employers Liability Insurance.
4. Errors and Omissions liability insurance appropriate to the consultant’s
profession. Architects’ and engineers’ coverage is to be endorsed to
include contractual liability.
B. Minimum Limits of Insurance
Consultant shall maintain limits no less than:
1. General Liability: $1,000,000 combined single limit per occurrence for
bodily injury, personal injury and property damage including operations,
products and completed operations. If Commercial General Liability
Insurance or other form with a general aggregate limit is used, the
general aggregate limit shall apply separately to the work performed
under this Agreement, or the aggregate limit shall be twice the prescribed
per occurrence limit.
2. Automobile Liability: $1,000,000 combined single limit per accident for
bodily injury and property damage.
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3. Worker's Compensation and Employers Liability: Worker's compensation
limits as required by the Labor Code of the State of California and
Employers Liability limits of $1,000,000 per accident.
4. Errors and Omissions liability: $1,000,000 per occurrence.
C. Deductibles and Self-Insured Retentions
Any deductibles or self-insured retentions must be declared to and approved by
the City. At the option of the City, either the insurer shall reduce or eliminate
such deductibles or self-insured retentions as respects to the City, its officers,
officials, employees and volunteers; or the Consultant shall procure a bond
guaranteeing payment of losses and related investigations, claim administration
and defense expenses.
D. Other Insurance Provisions
The policies are to contain, or be endorsed to contain, the following provisions:
1. General Liability and Automobile Liability Coverages
a. The City, it officers, officials, employees and volunteers are to be
covered as additional insureds as respects; liability arising out of
activities performed by or on behalf of the Consultant, products
and completed operations of the Consultant, premises owned,
occupied or used by the Consultant, or automobiles owned, hired
or borrowed by the Consultant for the full period of time allowed by
law, surviving the termination of this Agreement. The coverage
shall contain no special limitations on the scope-of-protection
afforded to the City, its officers, officials, employees or volunteers.
b. The Consultant's insurance coverage shall be primary insurance
as respects to the City, its officers, officials, employees and
volunteers. Any insurance or self-insurance maintained by the
City, its officers, officials, employees or volunteers shall be in
excess of the Consultant's insurance and shall not contribute with
it.
c. Any failure to comply with reporting provisions of the policies shall
not affect coverage provided to the City, its officers, officials,
employees or volunteers.
d. The Consultant's insurance shall apply separately to each insured
against whom claim is made or suit is brought, except with respect
to the limits of the insurer's liability.
2. Worker's Compensation and Employers Liability Coverage
The insurer shall agree to waive all rights of subrogation against the City,
its officers, officials, employees and volunteers for losses arising from
Consultant's performance of the work, pursuant to this Agreement.
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3. Professional Liability Coverage
If written on a claims-made basis, the retroactivity date shall be the
effective date of this Agreement. The policy period shall extend one year
from date of final approved invoice for this project.
4. All Coverages
Each Insurance policy required by this clause shall be endorsed to state
that coverage shall not be suspended, voided, canceled by either party,
reduced in coverage or in limits except after thirty (30) days prior written
notice by certified mail, return receipt requested, has been given to the
City.
E. Acceptability of Insurers
Insurance is to be placed with admitted California insurers with an A.M. Best's
rating of no less than A- for financial strength, AA for long-term credit rating and
AMB-1 for short-term credit rating.
F. Verification of Coverage
Consultant shall furnish the City with Certificates of Insurance and with original
Endorsements effecting coverage required by this Agreement. The Certificates
and Endorsements for each insurance policy are to be signed by a person
authorized by that insurer to bind coverage on its behalf. The Certificates and
Endorsements are to be on forms provided or approved by the City. Where by
statute, the City's Workers' Compensation - related forms cannot be used,
equivalent forms approved by the Insurance Commissioner are to be substituted.
All Certificates and Endorsements are to be received and approved by the City
before Consultant begins the work of this Agreement. The City reserves the right
to require complete, certified copies of all required insurance policies, at any
time. If Consultant fails to provide the coverages required herein, the City shall
have the right, but not the obligation, to purchase any or all of them. In that
event, the cost of insurance becomes part of the compensation due the
contractor after notice to Consultant that City has paid the premium.
G. Subcontractors
Consultant shall include all subcontractors or sub-consultants as insured under
its policies or shall furnish separate certificates and endorsements for each sub-
contractor or sub-consultant. All coverage for sub-contractors or sub-consultants
shall be subject to all insurance requirements set forth in this Paragraph 6.1.
6.2 Indemnification. Notwithstanding the foregoing insurance requirements, and in addition
thereto, Consultant agrees, for the full period of time allowed by law, surviving the
termination of this Agreement, to indemnify the City for any claim, cost or liability that
arises out of, or pertains to, or relates to any negligent act or omission or the willful
misconduct of Consultant in the performance of services under this contract by
Consultant, but this indemnity does not apply to liability for damages for death or bodily
injury to persons, injury to property, or other loss, arising from the sole negligence, willful
COU No. 2526-079
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misconduct or defects in design by the City, or arising from the active negligence of the
City.
“Indemnify,” as used herein includes the expenses of defending against a claim and the
payment of any settlement or judgment arising out of the claim. Defense costs include
all costs associated with defending the claim, including, but not limited to, the fees of
attorneys, investigators, consultants, experts and expert witnesses, and litigation
expenses.
References in this paragraph to City or Consultant, include their officers, employees,
agents, and subcontractors.
7.0 CONTRACT PROVISIONS
7.1 Ownership of Work. All documents furnished to Consultant by City and all documents or
reports and supportive data prepared by Consultant under this Agreement are owned
and become the property of the City upon their creation and shall be given to City
immediately upon demand and at the completion of Consultant's services at no
additional cost to City. Deliverables are identified in the Scope-of-Work, Attachment "A".
All documents produced by Consultant shall be furnished to City in digital format and
hardcopy. Consultant shall produce the digital format, using software and media
approved by City.
7.2 Governing Law. Consultant shall comply with the laws and regulations of the United
States, the State of California, and all local governments having jurisdiction over this
Agreement. The interpretation and enforcement of this Agreement shall be governed by
California law and any action arising under or in connection with this Agreement must be
filed in a Court of competent jurisdiction in Mendocino County.
7.3 Entire Agreement. This Agreement plus its Attachment(s) and executed Amendments
set forth the entire understanding between the parties.
7.4 Severability. If any term of this Agreement is held invalid by a court of competent
jurisdiction, the remainder of this Agreement shall remain in effect.
7.5 Modification. No modification of this Agreement is valid unless made with the agreement
of both parties in writing.
7.6 Assignment. Consultant's services are considered unique and personal. Consultant
shall not assign, transfer, or sub-contract its interest or obligation under all or any portion
of this Agreement without City's prior written consent.
7.7 Waiver. No waiver of a breach of any covenant, term, or condition of this Agreement
shall be a waiver of any other or subsequent breach of the same or any other covenant,
term or condition or a waiver of the covenant, term or condition itself.
7.8 Termination. This Agreement may only be terminated by either party: 1) for breach of
the Agreement; 2) because funds are no longer available to pay Consultant for services
provided under this Agreement; or 3) City has abandoned and does not wish to complete
the project for which Consultant was retained. A party shall notify the other party of any
alleged breach of the Agreement and of the action required to cure the breach. If the
breaching party fails to cure the breach within the time specified in the notice, the
contract shall be terminated as of that time. If terminated for lack of funds or
COU No. 2526-079
DEPUTY CITY CLERK
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abandonment of the project, the contract shall terminate on the date notice of
termination is given to Consultant. City shall pay the Consultant only for services
performed and expenses incurred as of the effective termination date. In such event, as
a condition to payment, Consultant shall provide to City all finished or unfinished
documents, data, studies, surveys, drawings, maps, models, photographs and reports
prepared by the Consultant under this Agreement. Consultant shall be entitled to
receive just and equitable compensation for any work satisfactorily completed
hereunder, subject to off-set for any direct or consequential damages City may incur as
a result of Consultant's breach of contract.
7.9 Execution of Agreement. This Agreement may be executed in duplicate originals, each
bearing the original signature of the parties. Alternatively, this Agreement may be
executed and delivered by facsimile or other electronic transmission, and in more than
one counterpart, each of which shall be deemed an original, and all of which together
shall constitute one and the same instrument. When executed using either alternative,
the executed agreement shall be deemed an original admissible as evidence in any
administrative or judicial proceeding to prove the terms and content of this Agreement.
8.0 NOTICES
Any notice given under this Agreement shall be in writing and deemed given when
personally delivered or deposited in the mail (certified or registered) addressed to the
parties as follows:
CITY OF UKIAH WEST YOST ASSOCIATES, INC.
DEPT. OF PUBLIC WORKS 2020 RESEARCH PARK DR, SUITE 100
300 SEMINARY AVENUE DAVIS, CA 95482
UKIAH, CALIFORNIA 95482-5400
9.0 SIGNATURES
IN WITNESS WHEREOF, the parties have executed this Agreement the Effective Date:
CONSULTANT
BY: __________________________ ____________________
Date
PRINT NAME: _________________
__________________
IRS IDN Number
CITY OF UKIAH
BY: ____________________
Date
CITY MANAGER
ATTEST
____________________
Date
July 15, 2025
07/21/2025
07/22/2025
PREPARED BY
Russian River Watershed Association
2025-2026 Work Plan
PREPARED FOR
Russian River Watershed Association
Attachment A
2025-2026 Work Plan
Prepared for
Russian River Watershed Association
Project No. 592-40-25-18
Project Manager: Vanessa Apodaca Date
QA/QC Review: Andy Rodgers Date
6/26/2025
6/26/2025
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Table of Contents
Purpose and Organization of the Work Plan ........................................................................................ 1
Cost Allocation ................................................................................................................................... 1
Work Plan Updates Or Modifications .................................................................................................. 4
A. EXECUTIVE DIRECTOR SERVICES ..................................................................................................... 4
Purpose ................................................................................................................................................... 4
Tasks ................................................................................................................................................. 4
Deliverables ..................................................................................................................................... 6
Permit Requirements addressed through Deliverables ................................................................... 6
Phase I Permit Requirement ..................................................................................................... 6
Phase II Permit Requirement .................................................................................................... 6
Budget .............................................................................................................................................. 7
B. GENERAL BENEFIT PROJECTS .......................................................................................................... 7
B.1 Outreach Strategies .......................................................................................................................... 7
Purpose ............................................................................................................................................ 7
Tasks ................................................................................................................................................. 7
Deliverables ..................................................................................................................................... 9
Permit Requirements Addressed through Deliverables ................................................................ 10
Phase I Permit Requirements .................................................................................................. 10
Phase II Permit Requirements ................................................................................................. 10
Budget ............................................................................................................................................ 10
B.2 Russian River-Friendly Landscaping Event ..................................................................................... 11
Purpose .......................................................................................................................................... 11
Tasks ............................................................................................................................................... 11
Deliverables ................................................................................................................................... 11
Permit Requirements Addressed Through Deliverables ................................................................ 11
Phase I Permit Requirement ................................................................................................... 11
Phase II Permit Requirement .................................................................................................. 11
Budget ............................................................................................................................................ 11
B.3 Regulatory Forum and Advocacy ................................................................................................... 12
Purpose .......................................................................................................................................... 12
Tasks ............................................................................................................................................... 12
Deliverables ................................................................................................................................... 12
Permit Requirements Addressed Through Deliverables ................................................................ 13
Phase I & II Permit Requirements ........................................................................................... 13
Budget ............................................................................................................................................ 13
B.4 Regional Stormwater Program Support ......................................................................................... 13
Purpose .......................................................................................................................................... 13
Tasks ............................................................................................................................................... 13
Deliverables ................................................................................................................................... 14
Permit Requirements Addressed Through Deliverables ................................................................ 15
Phase I Permit Requirement ................................................................................................... 15
Phase II Permit Requirement .................................................................................................. 15
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Table of Contents
Budget ............................................................................................................................................ 16
C. Special Benefit Projects ................................................................................................................ 16
C.1 Phase 1 Permit Renewal ................................................................................................................. 16
Purpose .......................................................................................................................................... 16
Tasks ............................................................................................................................................... 16
Deliverables ................................................................................................................................... 16
Permit Requirements Addressed through Deliverables ................................................................ 17
Phase I Permit Requirements .................................................................................................. 17
Phase II Permit Requirements ................................................................................................. 17
Budget ............................................................................................................................................ 17
C.2 Phase I Child Outreach Plan | Ukiah and Sonoma County ............................................................. 17
Purpose .......................................................................................................................................... 17
Tasks ............................................................................................................................................... 17
Deliverables ................................................................................................................................... 17
Permit Requirements Addressed through Deliverables ................................................................ 18
Phase I Permit Requirement ................................................................................................... 18
Phase II Permit Requirement .................................................................................................. 18
Budget ............................................................................................................................................ 18
C.3 Regional Our Water Our World Contract ....................................................................................... 18
Purpose .......................................................................................................................................... 18
Tasks ............................................................................................................................................... 18
Deliverables ................................................................................................................................... 19
Permit Requirement Addressed by Deliverable ............................................................................ 19
Phase I Permit Requirement ................................................................................................... 19
Phase II Permit Requirement .................................................................................................. 19
Budget ............................................................................................................................................ 19
C.4 Sonoma State WATERS Project ...................................................................................................... 20
Purpose .......................................................................................................................................... 20
Tasks ............................................................................................................................................... 20
Deliverables ................................................................................................................................... 20
Permit Requirement Addressed by Deliverable ............................................................................ 20
Phase I Permit Requirement ................................................................................................... 20
Phase II Permit Requirement .................................................................................................. 20
Budget ............................................................................................................................................ 20
C.5 to C.8 Streets to Creeks .................................................................................................................. 20
Purpose .......................................................................................................................................... 20
Tasks ............................................................................................................................................... 21
Deliverables ................................................................................................................................... 21
Permit Requirements Addressed by Deliverables ......................................................................... 21
Phase I Permit Requirement ................................................................................................... 21
Phase II Permit Requirement .................................................................................................. 22
Budget ............................................................................................................................................ 22
C.9 Grant Support ................................................................................................................................. 22
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Table of Contents
Purpose .......................................................................................................................................... 22
Tasks ............................................................................................................................................... 22
Deliverables ................................................................................................................................... 22
Permit Requirement Addressed Through Deliverable ................................................................... 22
Phase I Permit Requirement ................................................................................................... 22
Phase II Permit Requirement .................................................................................................. 22
Budget ............................................................................................................................................ 22
C.10 Operators Forum .......................................................................................................................... 23
Purpose .......................................................................................................................................... 23
Tasks ............................................................................................................................................... 23
Deliverables ................................................................................................................................... 23
Permit Requirement Addressed Through Deliverable ................................................................... 23
Phase I Permit Requirement ................................................................................................... 23
Phase II Permit Requirement .................................................................................................. 23
Budget ............................................................................................................................................ 23
LIST OF TABLES
Table 1. Member Agency Percentages of Total Operating Budgets ............................................................. 1
Table 2. Special Benefit Project Allocation ................................................................................................... 3
LIST OF ATTACHMENTS
Appendix A – Master Budget and Executive Director Services Budget
Appendix B - General Benefit Projects Budget
Appendix C - Special Benefit Projects Budget
1 Russian River Watershed Association
2025-2026 Work Plan
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RRWA Work Plan | Fiscal Year 2025-2026
PURPOSE AND ORGANIZATION OF THE WORK PLAN
This Work Plan has been prepared in accordance with Section B, Paragraph 16 of the First
Amendment to the Memorandum of Understanding (MOU) creating the Russian River Watershed
Association (RRWA) which was adopted in May 2004. The Work Plan addresses Executive Director
(ED) Services, General Benefit Projects and Special Benefit Projects.
This Work Plan is organized into the following sections:
• Cost Allocation
• Work Plan Updates or Modifications
• Scope of Services
A. ED Services
B. General Benefit Projects
C. Special Benefit Projects
• Attachments: Budget Spreadsheets (Attachment 1 and Appendices A-C)
COST ALLOCATION
The cost allocation for this Work Plan follows Section B, Paragraph 18 of the MOU.
For the ED Services and the General Benefit Projects, cost-share is determined by allocating half
of the total cost equally among member agencies and allocating the other half in proportion to
each agency’s operating budget. The operating budget proportions (shown as percentages of the
combined operating budgets) used for the cost allocation formula for the 2025-2026 RRWA Work
Plan are shown in Table 1.
RRWA 2025-2026 Work Plan
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2025-2026 Work Plan
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Table 1. Member Agency Percentages of Total Operating Budgets
Member Agency Percentage Share (2025-2026)
City of Cloverdale 2.09
City of Cotati 1.52
City of Healdsburg 3.32
City of Santa Rosa 22.99
City of Sebastopol 1.77
City of Ukiah 4.29
Mendocino County 3.82
Sonoma County 44.88
Sonoma Water 10.91
Town of Windsor 4.41
TOTAL 100%
The cost allocation for Special Benefit Projects is in proportion to the benefits received by each
participating member agency. These projects do not require each member agency to participate if
there is no benefit to a given agency. As such, Special Benefit project costs are shared by
participating agencies. The cost allocations for the Special Benefit Projects for the 2025-2026 Work
Plan are shown in Table 2.
RRWA 2025-2026 Work Plan
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2025-2026 Work Plan
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Table 2. Special Benefit Project Allocation
Task/Program Allocation
C.1 Phase 1 Permit Renewal Divided evenly between all member agencies
except Mendocino County
C.2 Phase I Child Outreach Plan Divided evenly between Ukiah and Sonoma
County
C.3 Regional Our Water Our World Contract Divided evenly between Cloverdale, Healdsburg,
Ukiah, Mendocino County, Sonoma County,
Sonoma Water, and Windsor
C.4 Sonoma State WATERS Project 50% of the total budget divided evenly between
all member agencies except Sebastopol and
Mendocino County plus 50% of the total budget
times the total operating budget percentages
assigned to each agency excluding Sebastopol
and Mendocino County
C.5 Streets to Creeks Administration Divided evenly between all member agencies
C.6 Streets to Creeks Campaign 1 50% of the total budget divided evenly between
Cotati and Mendocino County plus 50% of the
total budget times the total operating budget
percentages assigned to Cotati and Mendocino
County
C.7 Streets to Creeks Campaign 2 50% of the total budget divided evenly between
all member agencies except Cotati and
Mendocino County plus 50% of the total budget
times the total operating budget percentages
assigned to each agency excluding Cotati and
Mendocino County
C.8 Streets to Creeks Promotional Items 50% of the total budget divided evenly between
all member agencies except Sebastopol and
Mendocino County plus 50% of the total budget
times the total operating budget percentages
assigned to each agency excluding Sebastopol
and Mendocino County
C.9 Grant Support Divided evenly between Santa Rosa, Sonoma
Water, and Windsor
C.10 Operators' Forum Divided evenly between Cloverdale, Santa Rosa,
Ukiah, Sonoma Water, and Windsor
RRWA 2025-2026 Work Plan
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2025-2026 Work Plan
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WORK PLAN UPDATES OR MODIFICATIONS
For the 2025-2026 fiscal year, RRWA will implement the annual Work Plan but allow for updates
and modifications at any time during the year. This “Work Plan modification policy” was
developed for the 2006-2007 Work Plan and was the result of the Board of Directors’ desire to
allow more flexibility as new needs, opportunities, schedules, and/or details arise that could not
have been anticipated during the annual Work Plan development process. Once interim Work
Plan programs are developed, budgets, funding and allocations will be determined by the steps
below over approximately a five-month period:
• Initial Technical Working Group (TWG) meeting: Scope and budget estimates
developed, and funding sources identified.
• Initial Board of Directors (BOD) review: Board considers program and member
agencies opt in or out.
• Final TWG: Budgets and allocations refined and finalized.
• Final BOD: Program considered for approval.
A. EXECUTIVE DIRECTOR SERVICES
Purpose
The ED Services provides for management of the RRWA’s activities, association communications,
BOD and TWG meetings, executive staff meetings, legal services, strategic planning, and Work
Plan development. For the 2025-2026 Work Plan, Andy Rodgers of West Yost Associates (West
Yost) will serve as ED. Various staff members from West Yost will continue supporting project
management, specialist, technical and administrative functions.
Tasks
The work will be carried out primarily by the ED and West Yost staff (these roles combined are
referred to as RRWA staff) with in-kind support from the member agencies. The Administrative
Agency, the City of Ukiah, will provide treasury and contractual services. The Town of Windsor
will host regular Board of Directors (BOD) and Technical Working Group (TWG) meetings and post
agendas for these meetings. Member agency staff will attend the TWG meetings along with
RRWA staff. Specific tasks, deliverables and schedules are as follows (schedules for tasks are
ongoing throughout the year, unless otherwise specified):
• BOD meeting planning and coordination, including notifications,
presentations, agendas, guest speakers, handouts, and minutes. BOD
meetings are held per BOD direction, not to exceed four, 2-hour BOD meetings
or the equivalent within the Work Plan year. Participation by the ED and one
RRWA staff member at all meetings.
RRWA 2025-2026 Work Plan
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2025-2026 Work Plan
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• BOD field trip includes planning, presentations, guest speakers, handouts, and
logistics for a field trip event. Assumes one half-day event during the work plan
year as directed by the BOD. Participation by ED and two staff members.
• Executive Programs & Initiatives Committee (EPIC) coordination, preparation,
planning of presentations, agendas, handouts, and summary notes, and
participation in Executive Committee meetings. Up to four, one-hour meetings
per year. Participation by two staff members at all meetings.
• TWG meeting coordination, preparation, planning of presentations, agendas,
handouts, and summary notes. Two optional hybrid and two virtual 2-hour
TWG meetings per year. Hybrid meetings to be in April and October. Meetings
structured to discuss the workplan project tasks in detail with focus on task
scoping, progress reporting (metrics, dates, % complete, etc.), completed
milestones, and cost reporting. Participation by up to two staff members at all
meetings.
• General association communications include general communication (e-mails,
phone calls, etc.), maintaining mailing and distribution lists, and miscellaneous
coordination activities. Coordination with partner agencies such as Resource
Conservation Districts, Land Paths, Laguna Foundation, Resources Legacy
Fund, Occidental Arts and Ecology Center, Russian Riverkeeper, Tribes, Russian
River Watershed Coalition, Sonoma County Regional Climate Protection
Authority, Respect Russian River, Russian River Confluence, SMART, and The
Great Redwood Trail Agency. Promote fundraising events and provide
resources for entities that implement programs supporting member agency
objectives. Respond to inquiries from members and potential new members.
• Project management and controls includes budget tracking, internal process
meetings, quarterly financial progress reports, and invoicing. $6,000 ODC to
Administrative Agency (City of Ukiah) for their time administering the contract
and processing invoices.
• Legal services will be obtained at the direction of the BOD or if an independent
third-party review is needed. Obtain as-needed contracted legal services for
review of agreements with potential grantor, new members or other need(s)
and manage contracted legal services.
• Strategic plan will conclude previous year's planning efforts and begin
implementation of the three-year RRWA strategic plan. Provide EPIC and TWG
progress updates at regular meetings during the year. Efforts include
preparing draft documents; facilitating EPIC, TWG, and BOD comments;
contacting follow-up communications and meeting scheduling.
• Beginning in September 2025, coordinate and develop 2026-2027 Work Plan
and budget at the direction of the BOD and TWG. Prepare draft versions for
discussion and comments. Prepare final draft for adoption in February 2026.
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Deliverables
A.1 A & B BOD Coordination &
Meeting Participation and Field Trip
Agenda packets will be distributed prior to BOD
meetings, including agendas, handouts, and minutes
from the previous meeting. Email notifications,
calendar invites, presentation slides with notes
handouts, meeting materials and meeting minutes.
A.2.A Executive Programs & Initiatives
Committee Coordination & Meeting
Participation
Preparation and planning of Executive Committee
meetings including agendas, handouts, and summary
notes from the previous meeting. Email notifications,
calendar invites, meeting materials, and summary
notes.
A.2.B TWG Coordination &
Meeting Participation
Meeting packets distributed prior to TWG meetings,
including the agendas, draft presentations, handouts,
and summary notes from the previous meeting. Email
notifications, calendar invites, meeting materials, and
summary notes.
A.3.A. General Association Communications Upload distribution list to SharePoint quarterly.
Promote events and resources for entities that
implement programs supporting member agency
objectives.
A.3.B. Project Management and Controls Monthly invoicing, year-end budget summaries, and
quarterly financial progress reports.
A.3.D Strategic Plan Provide EPIC and TWG progress updates at regular
meetings during the year. Prepare draft documents,
facilitating EPIC, TWG, and BOD comments, follow-up
communications and meeting scheduling.
A.3.E. Coordinate and Develop
2026-2027 Work Plan
2026-2027 Work Plan and Budget.
Permit Requirements addressed through Deliverables
Phase I Permit Requirement
VI.A.4. The permit allows Co-Permittees to work collaboratively to implement the requirements
of the permit wherever such opportunities exist. Co-Permittees are encouraged to seek out
collaborative opportunities. BOD, Executive Committee, and TWG meetings provide support for
coordinated collaboration.
Phase II Permit Requirement
E.7.a. All Permittees shall comply with the requirements of education and outreach by
contributing to a regional outreach and education collaborative effort. BOD and TWG meetings
provide support for coordinated collaboration and opportunities to hear public comment.
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Budget
The budget for ED Services is $199,599 including Administrative Agency cost ($6,000) for
Administrative Agency functions in accordance with the MOU, travel costs, strategic planning
consultant ($17,500) and reserve for legal fees ($4,000). (See Attachment 1, Appendix A for
budget spreadsheet) exclusive of in-kind services.
B. GENERAL BENEFIT PROJECTS
B.1 Outreach Strategies
Purpose
This program will focus on response to BOD and TWG requests to support watershed-wide
initiatives as identified during the work plan year. In 2025-2026, RRWA will strive to meet the
following objectives:
• Develop outreach and advocate to increase RRWA’s “whole watershed”
perspective for programs carried out under the Work Plan, by our member
agencies, and by other watershed organizations.
• Undertake public outreach activities to encourage environmental stewardship
and pollution prevention.
• Optimize the RRWA membership benefits.
Tasks
Specific tasks, deliverables and schedules are as follows (schedules for tasks are ongoing
throughout the year unless otherwise specified):
• Provide outreach to increase RRWA’s “whole watershed” perspective for
programs carried out under the Work Plan, by our member agencies, and by
other watershed organizations.
• Student Video Contest: The RRWA video contest is coordinated by in-kind
support provided by Sonoma Water. RRWA staff will assist in identifying the
video topic, support development of informational material for video contest
notification mailing, and coordinate presenting the awards. The student video
contest produces three winners and awards cash prizes which are provided by
Sonoma Water. Schedule: The video contest awards will be given in
conjunction with a late spring/early summer 2026 RRWA BOD meeting, if
possible.
• Promote RRWA and sponsor clean-up events including $1,500 for Russian
Riverkeeper cleanup, $500 for coastal cleanup $300 for Mendocino County
cleanup; Daily Acts cobranding support $1,000; $500 for Mendocino County
Earth Day, $300 for Cloverdale's La Familia Sana and/or Resilient Cloverdale,
$1,000 for California Product Stewardship Council, and $1,100 for California
Landscape Contractors Association; and sponsor/table as the Steelhead
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Festival and Fiesta de Independencia as $1,000 level sponsors. Support and
coordinate regional outreach efforts including the facilitation of public event
attendance and other local events that provide opportunities to engage with
the public, including ideal opportunities for engaging with the Spanish
speaking community; coordinate with Member Agencies on event attendance.
• Outreach Communications, Development, and Implementation: Conduct
outreach on behalf of member agencies to promote organization initiatives
and address regulatory outreach requirements; presentations to outside
organizations; support previous outreach campaign efforts and respond to
inquiries and requests for information, including ADA services for online
posted materials as needed.
• Maximize RRWA participation by members, partners, and the public.
• Undertake public outreach activities to encourage environmental stewardship
and pollution prevention.
• Website maintenance: Website updates will be made regularly, including
general maintenance, posting of meeting dates, agendas and summaries,
Russian River Friendly Landscape related materials and member agency public
events. RRWA staff will oversee hosting responsibilities, including website
backup, security, and feature upgrades.
• Watershed Map: RRWA staff will maintain and update the online interactive
map of the Russian River watershed including improving existing layers or
adding additional layers as directed.
• Maintain Social Media Presence: RRWA staff will maintain social media
accounts to engage the online community. Social media accounts will promote
environmental events, programs, and educational materials generated by
both RRWA staff and by member agencies. Utilize existing stormwater
outreach, RRWA website content, and RRFL resource library to create
"edu-memes" (picture posts with succinct messaging) for Facebook, Instagram
and for member usage. Assumes approximately 1 hour per week for
developing and posting content and 1 hour per week for response to inquiries.
Other direct costs (ODC) include ad placement costs. Provide two outreach
performance metric updates.
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Deliverables
B.1.A Outreach Communications,
Development, and Implementation
Respond to BOD & TWG requests to support
watershed-wide initiatives as identified during the
work plan year. Support previous outreach
campaign efforts and respond to inquiries and
requests for information; presentations to outside
organizations; assistance to Sonoma Water on
student video contest, including ADA services for
online posted materials as needed.
B.1.B Sponsorships and Events Sponsor clean-up events including $1,500 for
Russian Riverkeeper cleanup, $500 for coastal
cleanup, and $300 for Mendocino County cleanup;
provide $1,000 for Daily Acts cobranding support;
sponsor Steelhead Festival at $1,000 level; sponsor
Fiesta de Independencia at $1,000 level; provide
$500 for Mendocino County Earth Day; provide $300
for Cloverdale's La Familia Sana and/or Resilient
Cloverdale; provide $1,000 for California Product
Stewardship Council; and provide $1,100 for
California Landscape Contractors Association.
Support and coordinate regional outreach efforts
including the facilitation of public event attendance
and other local events that provide opportunities to
engage with the public, including ideal opportunities
for engaging with the Spanish speaking community;
coordinate with Member Agencies on event
attendance. Includes staffing at two tabling events.
B.1.C Regional RRWA Program Outreach
Coordination and Participation
Preparation, planning, and participation in RRWA
program Subcommittee meetings. Meeting
frequency as directed by Subcommittees. Meeting
preparation and deliverables include agendas and
handouts. Participation by two staff members at all
meetings.
• Respond to inquiries and requests for use of
Russian River Friendly Landscaping (RRFL)
Guidelines. Continue enhancing/maintaining website
library of RRFL materials. Maintain RRFL signage
program in conjunction with RRFL subcommittee.
Coordinate and facilitate residential and commercial
outreach strategies for the program as directed by
the RRFL subcommittee.
• Regional coordination between member agencies
and with program partners regarding efforts to
oversee Stewardship Programs implemented by
PhRMA in conjunction with Safe Medicine Disposal
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Subcommittee. Provide support services and
outreach for events and campaign.
• Support development of the RR watershed
network as part of DWR's grant-funded RR Resiliency
Plan managed by Sonoma Water.
B.1.D. Website Maintenance Maintain website content such as posting of
meeting dates, agendas and summaries, and
updating content. ODC for 12-month website
maintenance and technical support plan.
B.1.E Watershed Map Maintain online interactive map of the Russian
River watershed. Execute updates, such as improve
existing layers or adding layer sources on map
updates. ODC includes web map hosting.
B.1.F. Social Media Maintain existing social media accounts. Create
content and utilize existing outreach library to
create "edu-memes." ODC includes ad placement
costs. Provide outreach performance metric
updates to TWG.
Permit Requirements Addressed through Deliverables
Phase I Permit Requirements
VI.B.2.a.iii. Develop and implement an outreach program to residents on proper lawn care and
water conservation practices. This outreach shall include proper pesticide/fertilizer application
and the prevention of the discharge of pollutants to the storm drain through proper irrigation.
VI.B.2.a.vi.Work with local watershed groups or committees to educate the public about
stormwater pollution prevention.
VI.B.2.a.vii. Organize or patriciate in events targeted to residents to educate and involve the
community in stormwater and non-stormwater pollution prevention and cleanup.
Phase II Permit Requirements
E.8.(i) Involve the public in the implementation of activities related to the Public Involvement and
Participation Program and encourage volunteerism and activism in the community.
E.8(ii)(c) Create opportunities for citizens to participate in the implementation of BMPs through
sponsoring activities.
Budget
The budget for this program is $156,667. ODC of $11,935 includes sponsorships of programs and
special events, exclusive of in-kind services (see Attachment 1, Appendix B for budget
spreadsheet).
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B.2 Russian River-Friendly Landscaping Event
Purpose
RRWA will continue to enhance the Russian River-Friendly Landscaping (RRFL) program targeting
non-residential sites utilizing the strategies identified in past RRFL events for landscape
professionals. The signage program for eligible landscapes that was initiated in 2014 will continue
this Work Plan year. RRWA staff will maintain contact with industry professionals regarding use
of the RRFL program, respond to inquiries, and maintain an email list of interested parties.
Tasks
Specific tasks and deliverables are as follows (Schedules for tasks are ongoing throughout the
year unless otherwise specified):
Coordinate and facilitate an in-person event as directed by and in conjunction with the
RRFL subcommittee. Create RRFL materials supporting the event. ODC for speaker and facility
fees and incidental event purchases.
Deliverables
B.2.A Event or Workshop
Series for Landscape
Professionals
Coordinate and facilitate an in-person RRFL Biennial as directed by
and in conjunction with the RRFL subcommittee. Create RRFL
materials supporting Biennial Event. ODC for speaker and facility
fees and incidental event purchases.
Permit Requirements Addressed Through Deliverables
Phase I Permit Requirement
VI.C.2.a.iv. Educate industrial/commercial facilities with the objective of reducing pollutants in
storm water runoff.
Phase II Permit Requirement
E.7.a.(ii)(g) Convey messages to explain the benefits of water-efficient and stormwater friendly
landscaping.
E.7.a.(ii)(c). Develop and convey stormwater messages that focus on local pollutants of concern
and regional water quality issues.
Budget
The budget for this program is $29,019. ODC of $2,200 for speaker and facility fees and incidental
event purchases (see Attachment 1, Appendix B for budget spreadsheet).
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B.3 Regulatory Forum and Advocacy
Purpose
The purpose of this program is to foster a system of communication by assessing RRWA member
agency issues and developing a coordinated voice for regular dialogue on permitting and policy
issues with regulatory agencies, such as the Regional Water Quality Control Board (RWQCB) and
the State Water Resources Control Board (SWRCB). The work will include regular prioritization of
member agency permitting and policy issues to be addressed at quarterly meetings with the
RWQCB Executive Officer and staff. This program also allows for the completion of in-depth
issue/comment/response letters to such agencies on behalf of RRWA member agencies.
Tasks
RRWA staff will coordinate and facilitate meetings with the RWQCB Executive Officer. Issues and
topics for these meetings will be developed during TWG and BOD meetings. RRWA staff will take
the lead on researching and crafting up to 12 comment letters. Specific tasks and deliverables are
as follows (Schedules for tasks are ongoing throughout the year unless otherwise specified):
• Research, Read, Review and Author Response Letters: At direction of the BOD or TWG,
RRWA will research, compile viewpoint/opinion, write, review, prepare drafts, coordinate
signatures and distribute up to 12 comment letters. Monitor member agency permitting
and policy issues and coordinate responses of member agencies. Support agencies in the
review of state and federal initiatives that may affect member agencies.
• Presentation at Regional Board Meeting: RRWA executive director will present at one (1)
RWQCB meeting with RRWA board officer(s) including meeting preparation, participation
and travel time.
• Biannual Meeting with Regional Board Executive Officer: RRWA will attend two (2)
meetings and up to one contingency meeting per year with the RRWA BOD Chair and Vice
Chair, and Regional Water Board executive staff to discuss current and relevant Russian
River watershed priorities. RRWA will provide meeting facilitation including scheduling,
draft agendas, meeting preparation, participation and travel time.
Deliverables
B.3.A Research, read, review & author response letters.
Verbal comments as appropriate. Prioritization
of issues and topics.
Research, view-point/opinion compilation,
writing, review, prepare drafts, coordinate
signatures and distribution of up to 12
comment letters. Monitor member agency
permitting and policy issues and Coordinate
responses of member agencies. Support
agencies in the review of state and federal
initiatives that may affect member agencies.
B.3.B Presentation at Regional Board meetings Annual presentation to RWQCB by Board of
Directors Chair and Executive Director. The
once-per-year presentation to RWQCB provides
an overview of RRWA, information about the
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Russian River watershed, the regional
collaboration achieved by RRWA members, and
highlights the many successful RRWA
programs.
B.3.C Bi-annual meetings with Regional Board EO Two, and up to one contingency, meetings
per year between RRWA BOD Chair and Vice-
Chair, RWQCB Executive Officer and staff,
and RRWA Executive Director including
meeting preparation, participation, and
travel time.
Permit Requirements Addressed Through Deliverables
Phase I & II Permit Requirements
Proactive regulatory engagement and advocacy on behalf of member agencies can bring
additional clarity to permit requirements, consistency and cost-effective implementation in the
region, and potentially adjusted future pathways to compliance.
Budget
The budget for this program is $30,693. (see Attachment 1, Appendix B for budget spreadsheet).
B.4 Regional Stormwater Program Support
Purpose
The purpose of this program is to provide support to member agencies with
Phase I and II Municipal Separate Storm Sewer System (MS4) permits and to provide support for
other regional efforts related to stormwater.
Tasks
The program will produce on the following tasks which are ongoing throughout the year if not
otherwise specified:
• Stormwater Activities Memorandum: RRWA staff will develop a Technical
Memorandum (TM) that describes all stormwater related activities undertaken on
behalf of the member agencies during the 2024-2025 fiscal year. This TM will be
delivered to agencies at the end of August 2025, so agencies can incorporate the
information into their annual reports for submittal to the RWQCB.
• CASQA Group Membership: The RRWA will coordinate CASQA group membership
including invoicing and managing the membership; subscription to the
Industrial/Commercial and Construction BMP Manuals; and subscription to the Our
Water Our World program. Includes four membership slots for RRWA staff. ODC
includes group membership, centralized OWOW program administration.
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• Educational Placemats: RRWA staff will continue to provide partners with bilingual
placemats and continue to seek out new partners throughout the watershed.
Maintain metrics on distribution totals by location. ODC includes material costs.
• Creek Week: RRWA staff will support Member Agencies in outreach efforts to
engage the community to participate in Creek Week events; develop a landing page
of Creek Week events happening through the watershed; link cleanup events on the
interactive watershed atlas; adopt a Creek Week proclamation; provide a post-event
metric report.
Deliverables
B.4.A Stormwater Activities Memorandum Develop Technical Memo describing all
Stormwater related activities undertaken on
behalf of member agencies during 2024-2025.
Report delivered by the end of August 2025 for
incorporation into Annual Reports.
B.4.B CASQA Group Membership Coordinate CASQA group membership, including
invoicing and managing the membership,
subscription to the Industrial/Commercial and
Construction Best Management Practice (BMP)
Manuals, includes four membership slots for
RRWA staff. Task also includes area-wide funding
for centralized Our Water Our World (OWOW)
program coordination and administration. ODCs
are $13,750 for group membership and $8,250
for OWOW program administration, and $900 for
BMP Manuals.
B.4.C Educational Placemats Continue to provide partners with placemats,
including bilingual placemats, update placemat as
directed by the TWG, continue to seek out new
partners throughout the watershed.
B.4.D Creek Week Support Member Agencies in outreach efforts to
engage the community to participate in Creek
Week events; develop a landing page of Creek
Week events happening through the watershed;
link cleanup events on the interactive watershed
atlas; adopt a Creek Week proclamation, provide
a post-event metric report.
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Permit Requirements Addressed Through Deliverables
Phase I Permit Requirement
Support of regional watershed-wide collaboration.
VI.B.1. Develop an outreach strategy that involves and engages communities within the Russian
River watershed to participate in mitigating the impacts to stormwater pollution.
VI.B.3.a.i. Develop age-appropriate educational materials to distribute to children for the
purpose of promoting healthy watershed concepts.
VI.B.2.a.i. Develop and distribute an “only rain down the drain” or similar themed campaign with
the goal of providing general storm water pollution prevention education.
VI.B.2.a.ii. Develop and distribute residential educational materials on the proper handling and
disposal of waste including, pharmaceuticals, hazardous waste, trash, and green waste.
VI.B.2.b. Maintain stormwater websites which include educational materials.
VI.B.2.c. Educate and involve ethnic communities in stormwater pollution prevention.
VI.B.2.a.v. Conduct stormwater pollution prevention public service announcements and
advertising campaigns.
VI.B.2.a.vii. Organize or patriciate in events targeted to residents to educate and involve the
community in stormwater and non-stormwater pollution prevention and cleanup.
VI.B.2.a.vi.Work with local watershed groups or committees to educate the public about
stormwater pollution prevention.
VI.B.3.a.iii. Identify interactive opportunities for children to learn about stormwater pollution
prevention.
Phase II Permit Requirement
Support of regional watershed-wide collaboration.
E.7.a.(ii)(c) Develop and convey stormwater messages that focuses on local pollutants of concern
and regional water quality issues.
E.7.a.(ii)(d) Develop and disseminate appropriate educational materials to target audiences and
translate into applicable languages.
E.8.(i) Involve the public in the implementation of activities related to the Public Involvement and
Participation Program and encourage volunteerism and activism in the community.
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Budget
The budget for this program is $49,598. ODC of $26,950, includes CASQA group membership
(including four membership slots for RRWA staff), Our Water Our World program administration
funding, BMP manuals, and placemat printing, exclusive of in-kind services (see Attachment 1,
Appendix B for budget spreadsheet).
C. SPECIAL BENEFIT PROJECTS
C.1 Phase 1 Permit Renewal
Purpose
The purpose of this program is to provide collaborative program implementation support for the
Phase I Permit. This project may include preparing and administering a Request for proposals
(RFP) to update the Stormwater Low Impact Development Manual and calculator and issuing an
RFP for developing a monitoring workplan. No subconsultant costs are included.
Tasks
Specific tasks and deliverables are as follows (Schedules for tasks are ongoing throughout the
year unless otherwise specified):
• May include preparing and administering an RFP to update the Stormwater Low
Impact Development Manual and calculator and issuing an RFP for developing a
monitoring workplan.
Deliverables
C.1.A Phase 1 Permit: General Support Support TWG with preparing and administering
an RFP to update to the Stormwater Low Impact
Development (LID) Manual and calculator as
directed by the TWG. Placeholder to be used as
needed. Efforts include meeting to identify the
scope, creating a draft RFP, receiving and
addressing TWG comments, identifying
consultants and clearinghouses for the
solicitation, issuing the RFP, fielding questions,
issuing addendums, receiving the proposals and
transmitting them to the TWG.
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Permit Requirements Addressed through Deliverables
Phase I Permit Requirements
VI.A.4. The permit allows Co-Permittees to work collaboratively to implement the requirements of
the permit wherever such opportunities exist. Co-Permittees are encouraged to seek out
collaborative opportunities. Co-Permittee meetings provide support for coordinating collaboration.
Phase II Permit Requirements
Not applicable.
Budget
The budget for this program is $27,486 for participating agencies, exclusive of in-kind services
(see Attachment 1, Appendix C for budget spreadsheet).
C.2 Phase I Child Outreach Plan | Ukiah and Sonoma County
Purpose
The purpose of this program is to undertake public outreach activities to school age children to
encourage environmental stewardship and pollution prevention and support Co-Permittees with
developing a collection of outreach materials to address outreach requirements of the Phase 1
MS4 Permit.
Tasks
Coordinate Ukiah and County of Sonoma’s participation in Sonoma Water’s Water Education
Program; includes coordinating with Sonoma Water to set up the program and assistance with
soliciting participation to local schools.
Deliverables
C.2.A Water Education Program Coordination Coordinate Ukiah and County of Sonoma’s
participation in Sonoma Water’s Water Education
Program; includes contract administration,
coordinating with Sonoma Water to set up the
program, and assistance with soliciting
participation to local schools. ODC includes
contract cost at $10,000 (not to exceed) per
participating agency. Labor hours are based off
prior year's efforts.
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Permit Requirements Addressed through Deliverables
Phase I Permit Requirement
VI.B.3. Develop a Children Outreach Program to provide school aged children (K-12) with
educational information on storm water pollution.
VI.B.3.a.i. Develop age-appropriate educational materials to distribute to children for the
purpose of promoting healthy watershed concepts.
VI.B.3.a.iii. Identify interactive opportunities for children to learn about stormwater pollution
prevention.
Phase II Permit Requirement
E.7.a.(ii)(c). Develop and convey stormwater messages that focus on local pollutants of concern
and regional water quality issues.
E.7.a.(ii)(j) Provide schools with materials to effectively educate school-age children about
stormwater runoff.
Budget
The budget for this program is $24,347, including OCD of $22,000 for sub-consultant services,
exclusive of in-kind services. (see Attachment 1, Appendix C for budget spreadsheet).
C.3 Regional Our Water Our World Contract
Purpose
The purpose of this program is to manage a contract with a private contractor implementing the
Our Water Our World (OWOW) program to retail nurseries throughout the watershed. The
contractor will continue coordination and implementation of integrated pest management
education and outreach at retailers and public center locations to reduce residential use of
harmful pesticides, herbicides, and fertilizers.
Tasks
RRWA will manage the regional contract for OWOW to coordinate and implement pesticide-
related education and outreach at nurseries.
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Deliverables
C.3.A Regional Our Water Our World Program
Implementation
Coordinate agency participation in the regional
OWOW program which implements pesticide,
herbicide, and fertilizer-related education and
outreach at nurseries and hardware stores. The
OWOW program provides outreach to the public
and training for retail staff to educate on less
toxic products and practices. There are currently
nine locations participating in the program
through RRWA within the participating agencies'
geographical boundaries. ODC includes contract
cost. Labor hours include contract
administration, program oversight, event
promotion, material ordering, and optimizing
unified messaging with other RRWA programs.
Printing costs and purchase of other promotional
supplies are not included but may be purchased if
budget is available.
Permit Requirement Addressed by Deliverable
Phase I Permit Requirement
VI.B.2.a.ii.d Develop and distribute residential educational materials on the proper handling and
disposal of pesticides and fertilizers waste.
VI.B.2.a.iii. Develop and distribute proper pesticide/fertilizer application and the prevention of
the discharge of pollutants to the storm drain through proper irrigation.
Phase II Permit Requirement
E.7.a.(ii)(c) Develop and convey stormwater messages that focus on local pollutants of concern,
target audience, and regional water quality issues.
E.7.a.(ii)(i). Develop and convey messages specific to proper application of pesticides, herbicides,
and fertilizers.
Budget
The budget for this program is $25,632 including ODC of $19,250 for sub-consultant services,
exclusive of in-kind services (see Attachment 1, Appendix C for budget spreadsheet).
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C.4 Sonoma State WATERS Project
Purpose
The purpose of this task is to develop and implement a project that utilizes an evolving
University-Agency partnership to explore urban and rural creek water quality.
Tasks
In partnership with Sonoma State University (SSU), Sonoma Water, and Santa Rosa, sponsor and
support the ongoing project as part of the Watershed Academics to Enhance Regional
Sustainability (WATERS) program. The program will include refocused themes for input and
feedback by EPIC and TWG forums and eventual presentation to the BOD.
Deliverables
C.4.A Sonoma State WATERS Project In partnership with Sonoma State University (SSU),
Sonoma Water, and Santa Rosa, sponsor and support
the ongoing project as part of the Watershed
Academics to Enhance Regional Sustainability
(WATERS) program. The program will include
refocused themes for input and feedback by EPIC and
TWG forums and eventual presentation to the BOD.
ODC includes contract cost.
Permit Requirement Addressed by Deliverable
Phase I Permit Requirement
Support of regional watershed-wide collaboration
Phase II Permit Requirement
Support of regional watershed-wide collaboration.
Budget
The budget for this program is $27,883 including OCD of $19,250 for sub-consultant services,
exclusive of in-kind services. ODC includes contract cost (see Attachment 1, Appendix C for budget
spreadsheet).
C.5 to C.8 Streets to Creeks
Purpose
The purpose of this project is to undertake public outreach activities to encourage environmental
stewardship and pollution prevention.
RRWA 2025-2026 Work Plan
21 Russian River Watershed Association
2025-2026 Work Plan
N:\C\592\40-24-17\ENGR\A.3.E
Tasks
Support further development of the Streets to Creeks outreach campaign and campaign
material; incorporate outreach material into RRWA materials and social media; administer
vendor payment and campaign content when needed.
Deliverables
C.5.A Streets to Creeks Administration Facilitate and administer Street to Creeks
contract. ODC includes contract cost.
C.6.A Streets to Creeks Campaign 1 Support further development of the Streets to
Creeks outreach campaign; incorporate outreach
material into RRWA materials and social media.
C.7.A Streets to Creeks Campaign 2 Support further development of the Streets to
Creeks outreach campaign and campaign
material; incorporate customized outreach
material into RRWA materials and social media.
Customized outreach material examples include,
but are not limited to, trash focused outreach
and/or other messaging around pollutants of
concern. ODC includes vendor fees.
C.8.A Streets to Creeks Promotional Items Facilitate ordering promotional items for tabling
events.
Permit Requirements Addressed by Deliverables
Phase I Permit Requirement
VI.B.1. Develop an outreach strategy that involves and engages communities within the Russian River
watershed to participate in mitigating the impacts to stormwater pollution.
VI.B.2.a.i. Develop and distribute an "only rain down the drain" campaign with the goal of providing
general stormwater pollution prevention education.
VI.B.2.a.vii. Organize or patriciate in events targeted to residents to educate and involve the
community in stormwater and non-stormwater pollution prevention and cleanup.
VI.B.2.a.v. Conduct stormwater pollution prevention public service announcements and advertising
campaigns.
VI.B.2.a.vi.Work with local watershed groups or committees to educate the public about stormwater
pollution prevention.
RRWA 2025-2026 Work Plan
22 Russian River Watershed Association
2025-2026 Work Plan
N:\C\592\40-24-17\ENGR\A.3.E
Phase II Permit Requirement
E.7.a.(ii)(c). Develop and convey stormwater messages that focus on local pollutants of concern
and regional water quality issues.
E.7.a.(ii)(d) Develop and disseminate appropriate educational materials to target audiences and
translate into applicable languages.
Budget
The budget for this program is $120,123 exclusive of in-kind services. ODC includes vendor fees
and promotional items (see Attachment 1, Appendix C for budget spreadsheet).
C.9 Grant Support
Purpose
The purpose of this program is to support grant funding opportunities for member agency and
regional projects. Research and report upcoming funding opportunities.
Tasks
RRWA staff will research and report upcoming watershed related funding opportunities and
support member agency grant funded projects.
Deliverables
C.9.A Grant Support and Advocacy Support grant funding opportunities for
member agency projects and regional
projects. Research and report upcoming
funding opportunities.
Permit Requirement Addressed Through Deliverable
Phase I Permit Requirement
Not applicable.
Phase II Permit Requirement
Not applicable
Budget
The budget for this program is $17,706 (see Attachment 1, Appendix C for budget spreadsheet).
RRWA 2025-2026 Work Plan
23 Russian River Watershed Association
2025-2026 Work Plan
N:\C\592\40-24-17\ENGR\A.3.E
C.10 Operators Forum
Purpose
The purpose of this project is to support TWG’s management of and implantation of a
wastewater treatment operators’ forum in which staff from treatment facilities convene for
regional information sharing and to identify potential cost saving measures.
Tasks
RRWA staff will support TWG in their convening of up to two Operator’s Forums.
Deliverables
C.10.A Operators Forum Support Support ongoing Wastewater Operators' Forum
for regional facilities. Support TWG's
management and implementation to convene a
bi-annual working group comprised of
wastewater operation staff to tour local
treatment facilities, network, and identify
potential cost saving measures through regional
information sharing. Staff time includes event
facilitation assistance and participation. ODC
includes food costs and event materials. Forum
attendance by up to two staff members.
Permit Requirement Addressed Through Deliverable
Phase I Permit Requirement
Not applicable.
Phase II Permit Requirement
Not applicable
Budget
The budget for this program is $9,844 exclusive of in-kind services. ODC includes $550 for
purchasing food for operators (see Attachment 1, Appendix C for budget spreadsheet).
APPENDIX A: 2025-2026 RRWA Work Plan - Master Budget - Adopted February 27, 2025
RRWA
Staff
Subs and
ODCs
Total
Budget Cloverdale Cotati Healdsburg Santa Rosa Sebastopol Ukiah Mendocino
County
Sonoma
County
Sonoma
Water Windsor Total
Allocation
A-Executive Director Services
A.1 Board of Directors $33,146 $0 $33,146 $2,003 $1,910 $2,207 $5,468 $1,950 $2,368 $2,291 $9,095 $3,465 $2,388 $33,146
A.2 Member Agency Staff $45,466 $0 $45,466 $2,748 $2,619 $3,027 $7,500 $2,675 $3,249 $3,142 $12,476 $4,754 $3,276 $45,466
A.3 General Administration $90,737 $30,250 $120,987 $7,311 $6,970 $8,055 $19,959 $7,119 $8,645 $8,362 $33,199 $12,649 $8,718 $120,987
$169,349 $30,250 $199,599 $12,062 $11,499 $13,289 $32,927 $11,744 $14,263 $13,795 $54,770 $20,868 $14,382 $199,599
B-General Benefit Projects
B.1 Outreach Strategies $144,732 $11,935 $156,667 $9,467 $9,026 $10,431 $25,845 $9,218 $11,195 $10,828 $42,989 $16,380 $11,289 $156,667
B.2 Russian River Friendly Landscaping Event $26,819 $2,200 $29,019 $1,754 $1,672 $1,932 $4,787 $1,707 $2,074 $2,006 $7,963 $3,034 $2,091 $29,019
B.3 Regulatory Forum and Advocacy $30,693 $0 $30,693 $1,855 $1,768 $2,044 $5,063 $1,806 $2,193 $2,121 $8,422 $3,209 $2,212 $30,693
B.4 Regional Stormwater Program Support $22,648 $26,950 $49,598 $2,997 $2,857 $3,302 $8,182 $2,918 $3,544 $3,428 $13,610 $5,186 $3,574 $49,598
$224,892 $41,085 $265,977 $16,073 $15,323 $17,709 $43,877 $15,649 $19,006 $18,383 $72,984 $27,808 $19,165 $265,977
C-Special Benefit Projects
C.1 Phase 1 Permit Renewal $27,486 $0 $27,486 $3,054 $3,054 $3,054 $3,054 $3,054 $3,054 $0 $3,054 $3,054 $3,054 $27,486
C.2 Phase I Child Outreach Plan $2,347 $22,000 $24,347 $0 $0 $0 $0 $0 $12,174 $0 $12,174 $0 $0 $24,347
C.3 Regional Our Water Our World Contract $6,382 $19,250 $25,632 $3,662 $0 $3,662 $0 $0 $3,662 $3,662 $3,662 $3,662 $3,662 $25,632
C.4 Sonoma State WATERS Project $8,633 $19,250 $27,883 $2,051 $1,967 $2,232 $5,138 $0 $2,376 $0 $8,370 $3,354 $2,394 $27,883
C.5 Streets to Creeks Administration $1,909 $16,500 $18,409 $1,841 $1,841 $1,841 $1,841 $1,841 $1,841 $1,841 $1,841 $1,841 $1,841 $18,409
C.6 Streets to Creeks Campaign 1 $1,020 $6,160 $7,180 $0 $2,817 $0 $0 $0 $0 $4,363 $0 $0 $0 $7,180
C.7 Streets to Creeks Campaign 2 $14,847 $68,640 $83,487 $6,138 $0 $6,680 $15,358 $5,997 $7,110 $0 $25,010 $10,029 $7,163 $83,487
C.8 Streets to Creeks Promotional Items $1,437 $9,610 $11,047 $812 $779 $884 $2,036 $0 $941 $0 $3,316 $1,329 $948 $11,047
C.9 Grant Support $17,706 $0 $17,706 $0 $0 $0 $5,902 $0 $0 $0 $0 $5,902 $5,902 $17,706
C.10 Operators' Forum $9,294 $550 $9,844 $1,969 $0 $0 $1,969 $0 $1,969 $0 $0 $1,969 $1,969 $9,844
$91,061 $161,960 $253,021 $19,527 $10,459 $18,354 $35,298 $10,892 $33,127 $9,865 $57,426 $31,139 $26,933 $253,021
RRWA Total for FY 2025-2026 $485,302 $233,295 $718,597 $47,661 $37,281 $49,351 $112,102 $38,286 $66,396 $42,043 $185,180 $79,816 $60,481 $718,597
Allocation Notes:
C.1: Divided evenly between all member agencies except Mendocino County
C.2: Divided evenly between Ukiah and Sonoma County
C.3: Divided evenly between Cloverdale, Healdsburg, Ukiah, Mendocino County, Sonoma County, Sonoma Water, and Windsor
C.4: 50% of the total budget divided evenly between all member agencies except Sebastopol and Mendocino County plus 50% of the total budget times the total operating budget percentages assigned to each agency excluding Sebastopol and Mendocino County
C.5: Divided evenly between all member agencies
C.6: 50% of the total budget divided evenly between Cotati and Mendocino County plus 50% of the total budget times the total operating budget percentages assigned to Cotati and Mendocino County
C.7: 50% of the total budget divided evenly between all member agencies except Cotati and Mendocino County plus 50% of the total budget times the total operating budget percentages assigned to each agency excluding Cotati and Mendocino County
C.8: 50% of the total budget divided evenly between all member agencies except Sebastopol and Mendocino County plus 50% of the total budget times the total operating budget percentages assigned to each agency excluding Sebastopol and Mendocino County
C.9: Divided evenly between Santa Rosa, Sonoma Water, and Windsor
C.10: Divided evenly between Cloverdale, Santa Rosa, Ukiah, Sonoma Water, and Windsor
C A S H
R E Q U I R E M E N T
C A S H
A L L O C A T I O N
Russian River Watershed Association 2025-2026
Work Plan Adopted February 27, 2025
Last Revised 2-19-2025
APPENDIX A: 2025-2026 RRWA Work Plan Executive Director Services - Adopted February 27, 2025
Executive
Director
Project
Manager
Technical
Support
Program
Specialist
Program
Support
Total
Hours
Total Labor
Costs
Sub/ODC
Markup
Other Direct
Costs (ODCs)Cash Totals
$369 $317 $255 $224 $185 10.0%
A.1 Board of Directors 36 34 4 36 0 110 $33,146 $0 $0 $33,146
A Board of Directors (BOD) Coordination & Meeting
Participation 30 28 0 28 0 86 $26,218 $0 $0 $26,218
Prepare and plan Board of Directors (BOD) meeting presentations, agendas, guest speaker
coordination, handouts, and minutes. Assumes four, 2-hour in-person BOD meetings per year
or the equivalent. Participation by Executive Director (ED) and one staff member at all
meetings.
B BOD Field Trip
6 6 4 8 0 24 $6,928 $0 $0 $6,928
Planning, presentations, guest speakers, handouts, and logistics for a field trip event. Assumes
one half-day event during the work plan year as directed by the BOD. Participation by ED and
two staff members.
A.2 Member Agency Staff 40 54 12 47 0 153 $45,466 $0 $0 $45,466
A Executive Programs & Initiatives Committee
(EPIC) Coordination & Meeting Participation 12 20 0 15 0 47 $14,128 $0 $0 $14,128
Prepare and plan EPIC meetings. Up to four, one-hour meetings per year. Meeting preparation
and deliverables include agendas, handouts, and summary of action and discussion items.
Meeting summaries will also be provided to Technical Working Group (TWG). Participation by
two staff members at all meetings.
B Technical Working Group (TWG) Coordination &
Meeting Participation
28 34 12 32 0 106 $31,338 $0 $0 $31,338
Prepare and plan TWG presentations, agendas, handouts, and summary notes. Two optional
hybrid and two virtual 2-hour TWG meetings per year. Hybrid meetings to be in April and
October. Meetings structured to discuss the workplan project tasks in detail with focus on task
scoping, progress reporting (metrics, dates, % complete, etc.), completed milestones, and cost
reporting. Participation by up to two staff members at all meetings.
A.3 General Administration 42 79 72 119 28 340 $90,737 $2,750 $27,500 $120,987
A General Association Communications
15 25 10 80 0 130 $33,930 $0 $0 $33,930
General communication (e-mails, phone calls etc.), mailing and distribution lists, and
miscellaneous coordination activities. Coordination with partner agencies such as Resource
Conservation Districts, Land Paths, Laguna Foundation, Resources Legacy Fund, Occidental
Arts and Ecology Center, Russian Riverkeeper, Tribes, Russian River Watershed Coalition,
Sonoma County Regional Climate Protection Authority, Respect Russian River, Russian River
Confluence, SMART, Tribes, and The Great Redwood Trail Agency. Promote fundraising
events and resources for entities that implement programs supporting member agency
objectives. Respond to inquiries from members and potential new members.
B Project Management and Controls
6 24 22 30 0 82 $22,152 $600 $6,000 $28,752
Budget tracking, internal process meetings, quarterly financial progress reports, and invoicing.
$6,000 ODC to Administrative Agency (City of Ukiah) for their time administering the contract
and processing invoices.
C Legal Services
1 2 0 1 0 4 $1,227 $400 $4,000 $5,627
At the direction of the BOD, and if an independent third-party review is needed. Obtain as-
needed contracted legal services review of Agreement with potential grantor, new members or
other need. Placeholder to be used as needed. ODC includes contract cost.
D Strategic Plan
8 8 0 0 28 44 $10,668 $1,750 $17,500 $29,918
Conclude previous year's planning efforts and begin implementation of the three-year RRWA
strategic plan. Provide EPIC and TWG progress updates at regular meetings during the year.
Efforts include preparing draft documents, facilitating EPIC, TWG, and BOD comments, follow-
up communications and meeting scheduling.
E Coordinate and Develop the 2026-27 Work Plan 12 20 40 8 0 80 $22,760 $0 $0 $22,760 Coordinate and develop 2026-2027 Work Plan and budget. Provide New Board Member
orientations.
Executive Director Services Totals 118 167 88 202 28 603 $169,349 $2,750 $27,500 $199,599
RRWA STAFF/ CONSULTANT SERVICES
Assumptions/Comments
Russian River Watershed Association
2025-2026 Work Plan Adopted February 27, 2025
Last Revised 2-19-2025
APPENDIX B: 2025-2026 RRWA Work Plan General Benefit Projects - Adopted February 27, 2025
Executive
Director
Project
Manager
Technical
Support
Program
Specialist
Program
Support
Total
Hours
Total Labor
Costs
Sub/ODC
Markup
Other Direct
Costs (ODCs)Cash Totals
$369 $317 $255 $224 $185 10.0%
B.1 Outreach Strategies 66 79 106 205 121 577 $144,732 $1,085 $10,850 $156,667
A Outreach Communications, Development,
and Implementation
12 50 40 48 5 155 $42,155 $0 $0 $42,155
Respond to BOD & TWG requests to support watershed-wide initiatives as identified during
the work plan year. Support previous outreach campaign efforts and respond to inquiries and
requests for information; presentations to outside organizations; assistance to Sonoma Water
on student video contest, including ADA services for online posted materials as needed.
B Sponsorships and Events
8 17 44 22 0 91 $24,489 $820 $8,200 $33,509
Sponsor clean-up events including $1,500 for Russian Riverkeeper cleanup, $500 for coastal
cleanup, and $300 for Mendocino County cleanup; provide $1,000 for Daily Acts cobranding
support; sponsor Steelhead Festival at $1,000 level; sponsor Fiesta de Independencia at
$1,000 level; provide $500 for Mendocino County Earth Day; provide $300 for Cloverdale's La
Familia Sana and/or Resilient Cloverdale; provide $1,000 for California Product Stewardship
Council; and provide $1100 for California Landscape Contractors Association. Support and
coordinate regional outreach efforts including the facilitation of public event attendance and
other local events that provide opportunities to engage with the public, including ideal
opportunities for engaging with the Spanish speaking community; coordinate with Member
Agencies on event attendance. Includes staffing at two tabling events.
C Regional RRWA Program Outreach
Coordination and Participation
44 4 10 71 18 147 $39,288 $0 $0 $39,288
Prepare, plan, and participate in RRWA Program Advisory Committee (PAC) meetings.
Meeting frequency as directed by PAC. Meeting preparation and deliverables include agendas
and handouts. Participation by two staff members at all meetings.
• Respond to inquiries and requests for use of Russian River Friendly Landscaping (RRFL)
Guidelines. Continue enhancing/maintaining website library of RRFL materials. Maintain RRFL
signage program in conjunction with RRFL PAC. Coordinate and facilitate residential and
commercial outreach strategies for the program as directed by the RRFL PAC.
• Regional coordination between member agencies and with program partners regarding
efforts to oversee Stewardship Programs implemented by PhRMA in conjunction with the Safe
Medicine Disposal PAC. Provide support services and outreach for events and campaigns.
• Support development of the RR watershed network as part of DWR's grant-funded RR
Resiliency Plan managed by Sonoma Water.
D Website Maintenance
0 2 0 12 28 42 $8,502 $90 $900 $9,492
Maintain website content such as posting of meeting dates, agendas and summaries, and
updating content. ODC for 12-month website maintenance and technical support plan.
E Watershed Map
0 2 0 32 0 34 $7,802 $75 $750 $8,627
Maintain online interactive map of the Russian River watershed. Execute updates, such as
improve existing layers or adding layer sources on map updates. ODC includes web map
hosting.
F Social Media
2 4 12 20 70 108 $22,496 $100 $1,000 $23,596
Maintain existing social media account(s) to engage online community and to promote events,
programs, projects, and member agency content. Create content and utilize existing
stormwater outreach library to create "edu-memes" (picture posts with succinct messaging) for
Facebook and for member usage. Assumes approximately 1 hour per week for posting content
and 1 hour per week for response to inquiries as needed. $1,000 ODC includes ad placement
costs. Provide outreach performance metric updates to TWG.
RRWA STAFF/ CONSULTANT SERVICES
Assumptions/Comments
Russian River Watershed Association
2025-2026 Work Plan Adopted February 27, 2025
Last Revised 2-19-2025
Executive
Director
Project
Manager
Technical
Support
Program
Specialist
Program
Support
Total
Hours
Total Labor
Costs
Sub/ODC
Markup
Other Direct
Costs (ODCs)Cash Totals
$369 $317 $255 $224 $185 10.0%
RRWA STAFF/ CONSULTANT SERVICES
Assumptions/Comments
B.2 Russian River Friendly Landscaping Event 14 4 12 60 21 111 $26,819 $200 $2,000 $29,019
A Event for Landscape Professionals
14 4 12 60 21 111 $26,819 $200 $2,000 $29,019
Coordinate and facilitate an in-person event as directed by and in conjunction with the RRFL
PAC. Create RRFLG materials supporting the event. ODC for speaker and facility fees and
incidental event purchases.Topics would include stormwater management, tree care during
turf replacement, LID maintenance, weed management, integrated pest management, and soil
health.
B.3 Regulatory Forum and Advocacy 32 13 0 56 12 113 $30,693 $0 $0 $30,693
A Research, read, review, & author response
letters. Verbal comments as appropriate. 16 4 0 44 12 76 $19,248 $0 $0 $19,248
Research, view-point/opinion compilation, writing, review, prepare drafts, coordinate
signatures and distribution of up to 12 comment letters. Monitor member agency permitting
and policy issues and Coordinate responses of member agencies. Support agencies in the
review of state and federal initiatives that may affect member agencies.
B Presentation at Regional Board Meeting
7 0 0 6 0 13 $3,927 $0 $0 $3,927
Coordinate and prepare annual presentation to RWQCB by Board of Directors Chair and
Executive Director. The once-per-year presentation to RWQCB provides an overview of
RRWA, information about the Russian River watershed, the regional collaboration achieved by
RRWA members, and highlights the many successful RRWA programs.
C Bi-annual Meeting with Regional Board
Executive Officer 9 9 0 6 0 24 $7,518 $0 $0 $7,518
Two meetings and up to one contingency meeting per year between RRWA BOD Chair and
Vice-Chair, RWQCB Executive Officer and staff, and RRWA Executive Director including
meeting preparation, participation, and travel time.
B.4 Regional Stormwater Program Support 1 14 0 59 25 99 $22,648 $2,450 $24,500 $49,598
A Stormwater Activities Memorandum
1 10 0 6 0 17 $4,883 $0 $0 $4,883
Develop Technical Memo describing all Stormwater related activities undertaken on behalf of
member agencies during the 2024-2025 Fiscal Year. Report delivered by the end of August
2025 for incorporation into Annual Reports.
B CASQA Group Membership
0 2 0 12 0 14 $3,322 $2,290 $22,900 $28,512
Coordinate CASQA group membership, including invoicing and managing the membership,
subscription to the Industrial/Commercial and Construction Best Management Practice (BMP)
Manuals, includes four membership slots for RRWA staff. Task also includes area-wide
funding for centralized Our Water Our World (OWOW) program coordination and
administration. ODCs are $13,750 for group membership and $8,250 for OWOW program
subscription fee, and $900 for BMP Manuals.
C Educational Placemats
0 0 0 25 25 50 $10,225 $160 $1,600 $11,985
Continue to provide partners with bilingual placemats and continue to seek out new partners
throughout the watershed. Maintain metrics on distribution totals by location. ODC includes
material costs.
D Creek Week
0 2 0 16 0 18 $4,218 $0 $0 $4,218
Support Member Agencies in outreach efforts to engage the community to participate in Creek
Week events; develop a landing page of Creek Week events happening through the
watershed; link cleanup events on the interactive watershed atlas; adopt a Creek Week
proclamation, provide a post-event metric report.
TOTAL General Benefit Projects 113 110 118 380 179 900 $224,892 $3,735 $37,350 $265,977
Russian River Watershed Association
2025-2026 Work Plan Adopted February 27, 2025
Last Revised 2-19-2025
APPENDIX C: 2025-2026 RRWA Work Plan Special Benefit Projects - Adopted February 27, 2025
Executive
Director
Project
Manager
Technical
Support
Project
Specialist
Program
Support
Total
Hours
Total Labor
Costs
Sub/ODC
Markup
Other Direct
Costs (ODCs)Cash Totals
$369 $317 $255 $224 $185 10.0%
C.1 Phase 1 Permit Renewal Cloverdale, Healdsburg, Santa Rosa,
Ukiah, Sebastopol, Sonoma County,
Sonoma Water, Cotati, Windsor 4 30 56 0 12 102 $27,486 $0 $0 $27,486
A Phase 1 Permit: General Support
4 30 56 0 12 102 $27,486 $0 $0 $27,486
At the direction of the TWG, provide collaborative program implementation support for the Phase I Permit.
This project may include preparing and administering an RFP to update the Stormwater Low Impact
Development Manual and calculator and issuing an RFP for developing a monitoring workplan. No
subconsultant costs are included.
C.2 Phase I Child Outreach
Plan
Ukiah, Sonoma County
1 2 0 6 0 9 $2,347 $2,000 $20,000 $24,347
A Water Education Program Coordination
1 2 0 6 0 9 $2,347 $2,000 $20,000 $24,347
Coordinate Ukiah, and County of Sonoma’s participation in Sonoma Water’s Water Education Program;
includes contract administration, coordinating with Sonoma Water to set up the program, and assistance
with soliciting participation to local schools. ODC includes contract cost at $10,000 (not to exceed) per
participating agency.
C.3 Regional Our Water Our
World Contract
Cloverdale, Healdsburg, Ukiah, Mendocino
County, Sonoma County, Sonoma Water,
Windsor 0 6 0 20 0 26 $6,382 $1,750 $17,500 $25,632
A Regional Our Water Our World Program
Implementation
0 6 0 20 0 26 $6,382 $1,750 $17,500 $25,632
Coordinate agency participation in the regional OWOW program which implements pesticide, herbicide,
and fertilizer-related education and outreach at nurseries and hardware stores. The OWOW program
provides outreach to the public and training for retail staff to educate on less toxic products and practices.
There are currently nine locations participating in the program through RRWA within the participating
agencies' geographical boundaries. ODC includes contract cost. Labor hours include contract
administration, program oversight, event promotion, material ordering, and optimizing unified messaging
with other RRWA programs. Printing costs and purchase of other promotional supplies are not included, but
may be purchased if budget is available.
C.4 Sonoma State WATERS
Project
Cloverdale, Healdsburg, Santa Rosa,
Ukiah, Sonoma County, Sonoma Water,
Cotati, Windsor 6 2 0 25 1 34 $8,633 $1,750 $17,500 $27,883
A Sonoma State WATERS Project
6 2 0 25 1 34 $8,633 $1,750 $17,500 $27,883
In partnership with Sonoma State University (SSU), Sonoma Water, and Santa Rosa, sponsor and support
the ongoing project as part of the Watershed Academics to Enhance Regional Sustainability (WATERS)
program. ODC includes contract cost. The program will include refocused themes for input and feedback by
EPIC and TWG forums and eventual presentation to the BOD.
RRWA STAFF/ CONSULTANT SERVICES
Assumptions/Comments
Russian River Watershed Association
2025-2026 Work Plan Adopted February 27, 2025
Last Revised 2-19-2025
Executive
Director
Project
Manager
Technical
Support
Project
Specialist
Program
Support
Total
Hours
Total Labor
Costs
Sub/ODC
Markup
Other Direct
Costs (ODCs)Cash Totals
$369 $317 $255 $224 $185 10.0%
RRWA STAFF/ CONSULTANT SERVICES
Assumptions/Comments
C.5 Streets to Creeks
Administration
All RRWA Members
0 2 5 0 0 7 $1,909 $1,500 $15,000 $18,409
A Streets to Creeks Administration 0 2 5 0 0 7 $1,909 $1,500 $15,000 $18,409 Facilitate and administer Street to Creeks vendor payment. ODC includes vendor fees.
C.6 Streets to Creeks
Campaign 1
Cotati, Mendocino County
0 1 1 2 0 4 $1,020 $560 $5,600 $7,180
A Streets to Creeks Campaign 1 0 1 1 2 0 4 $1,020 $560 $5,600 $7,180 Support further development of the Streets to Creeks outreach campaign and campaign material;
incorporate outreach material into RRWA materials and social media. ODC includes vendor fees.
C.7 Streets to Creeks
Campaign 2
Cloverdale, Healdsburg, Santa Rosa,
Sebastopol, Ukiah, Sonoma County,
Sonoma Water, Windsor 3 15 25 10 2 55 $14,847 $6,240 $62,400 $83,487
A Streets to Creeks Campaign 2
3 15 25 10 2 55 $14,847 $6,240 $62,400 $83,487
Support further development of the Streets to Creeks outreach campaign and campaign material;
incorporate customized outreach material into RRWA materials and social media. Customized outreach
material examples include, but are not limited to, trash focused outreach and/or other messaging around
pollutants of concern. ODC includes vendor fees.
C.8 Streets to Creeks
Promotional Items
Cloverdale, Cotati, Healdsburg, Santa
Rosa, Ukiah, Sonoma County, Sonoma
Water, Windsor 0 1 0 5 0 6 $1,437 $874 $8,736 $11,047
A Streets to Creeks Promotional Items 0 1 0 5 0 6 $1,437 $874 $8,736 $11,047 Support ordering promotional items for tabling events. ODC includes vendor fees for promotional items.
C.9 Grant Support Sonoma Water, Santa Rosa, Windsor
4 18 36 6 0 64 $17,706 $0 $0 $17,706
A Grant Support and Advocacy 4 18 36 6 0 64 $17,706 $0 $0 $17,706 Support grant funding opportunities for member agency projects and regional projects. Research and
report upcoming funding opportunities.
C.10 Operators' Forum Sonoma Water, Santa Rosa, Ukiah,
Windsor, Cloverdale 0 2 18 0 22 42 $9,294 $50 $500 $9,844
A Operators' Forum Support
0 2 18 0 22 42 $9,294 $50 $500 $9,844
Support ongoing Wastewater Operators' Forum for regional facilities. Support TWG's management and
implementation to convene a bi-annnual working group comprised of wastewater operation staff to tour
local treatment facilities, network, and identify potential cost saving measures through regional information
sharing. Staff time includes event facilitation assisstance and participation. ODC includes food costs and
event materials. Forum attendence by up to two staff members.
TOTAL Special Benefit Projects 18 79 141 74 37 349 $91,061 $14,724 $147,236 $253,021
Russian River Watershed Association
2025-2026 Work Plan Adopted February 27, 2025
Last Revised 2-19-2025
(Effective January 1, 2025, through December 31, 2025)*
POSITIONS
ENGINEERING
Principal/Vice President $373
Engineer/Scientist/Geologist Manager I / II $352 /$369
Principal Engineer/Scientist/Geologist I / II $317 /$338
Senior Engineer/Scientist/Geologist I / II $286 /$300
Associate Engineer/Scientist/Geologist I / II $237 /$255
Engineer/Scientist/Geologist I / II / III $185 /$215 /$224
Engineering Aide $111
Field Monitoring Services $138
Administrative I / II / III / IV $102 /$127 /$152 /$168
ENGINEERING TECHNOLOGY
Engineering Tech Manager I / II $366 /$369
Principal Tech Specialist I / II $336 /$348
Senior Tech Specialist I / II $308 /$321
Senior GIS Analyst $278
GIS Analyst $264
Technical Specialist I / II / III / IV $196 /$224 /$251 /$280
Technical Analyst I / II $141 /$168
Technical Analyst Intern $113
Cross-Connection Control Specialist I / II / III / IV $147 /$159 /$179 /$198
CAD Manager $222
CAD Designer I / II $172 /$194
CONSTRUCTION MANAGEMENT
Senior Construction Manager $355
Construction Manager I / II / III / IV $211 /$226 /$239 /$303
Resident Inspector (Prevailing Wage Groups 4 / 3 / 2 / 1)$190 /$211 /$235 /$244
Apprentice Inspector $172
CM Administrative I / II $91 /$124
Field Services $244
2025 Billing Rate Schedule
LABOR CHARGES (DOLLARS PER HOUR)
■ Hourly rates include charges for technology and communication, such as general and CAD computer software,
telephone calls, routine in-house copies/prints, postage, miscellaneous supplies, and other incidental project expenses.
■ Outside services, such as vendor reproductions, prints, and shipping; major West Yost reproduction efforts; as well as
engineering supplies, etc., will be billed at the actual cost plus 15%.
■ The Federal Mileage Rate will be used for mileage charges and will be based on the Federal Mileage Rate applicable to
when the mileage costs were incurred. Travel other than mileage will be billed at cost.
■ Subconsultants will be billed at actual cost plus 10%.
■ Expert witness services, research, technical review, analysis, preparation, and meetings will be billed at 150% of standard hourly
rates. Expert witness testimony and depositions will be billed at 200% of standard hourly rates.
■ A finance charge of 1.5% per month (an annual rate of 18%) on the unpaid balance will be added to invoice amounts
if not paid within 45 days from the date of the invoice.
* This schedule is updated annually Page 1 of 2
(Effective January 1, 2025, through December 31, 2025)*
Equipment Charges
EQUIPMENT
2" Purge Pump & Control Box $300 /day
Aquacalc / Pygmy or AA Flow Meter $28 /day
Emergency SCADA System $35 /day
Field Vehicles (Groundwater)$1.02 /mile
Gas Detector $80 /day
Generator $60 /day
Hydrant Pressure Gauge $10 /day
Hydrant Pressure Recorder, Impulse (Transient)$55 /day
Hydrant Pressure Recorder, Standard $40 /day
Low Flow Pump Back Pack $135 /day
Low Flow Pump Controller $200 /day
Powers Water Level Meter $32 /day
Precision Water Level Meter 300ft $30 /day
Precision Water Level Meter 500ft $40 /day
Precision Water Level Meter 700ft $45 /day
QED Sample Pro Bladder Pump $65 /day
Skydio 2+ Drone (2 hour minimum)$100 /hour
Storage Tank $20 /day
Sump Pump $24 /day
Transducer Communications Cable $10 /day
Transducer Components (per installation)$23 /day
Trimble GPS – Geo 7x $220 /day
Tube Length Counter $22 /day
Turbidity Meter $30 /day
Turbidity Meter (2100Q Portable)$35 /day
Vehicle (Construction Management)$10 /hour
Water Flow Probe Meter $20 /day
Water Quality Meter $50 /day
Water Quality Multimeter $185 /day
Well Sounder $30 /day
BILLING RATES
2025 Billing Rate Schedule
* This schedule is updated annually Page 2 of 2