HomeMy WebLinkAboutTyler Technologies, Inc. 2022-03-21; Amendment 2 2025-06-261
AMENDMENT
This amendment (“Amendment”) is effective as of the date of signature of the last party to sign as
indicated below (“Amendment Effective Date”), by and between Tyler Technologies, Inc. with offices at
One Tyler Drive, Yarmouth, Maine 04096 (“Tyler”) and the City of Ukiah, California, with offices at 300
Seminary Avenue, Ukiah, California 95482 (“Client”).
WHEREAS, Tyler and Client are parties to an agreement dated April 4, 2022 (“Agreement”); and
WHEREAS, the Term of the Agreement expires April 30, 2025 (“Expiration Date”);
NOW THEREFORE, in consideration of the mutual promises hereinafter contained, Tyler and Client agree
as follows:
1.Removing SaaS Services.
a.The following Tyler Software as a Service (SaaS) are hereby removed from the
Agreement as of May 1, 2025:
BMI Asset Track Interface ($1,370.25/year)
BMI CollectIT Interface ($1,370.25/year)
Inventory ($4,453.05/year)
b.As of such date, Client’s right to access the above-listed software is terminated, as are
Tyler’s obligations to maintain, support, host and update such software.
c.Additionally, Client’s SaaS fees payment obligation for the above-listed software ends on
the same date.
2.Removing Hardware Maintenance.
a.The following items are hereby removed from the Agreement as of the Amendment
Effective Date:
Barcode Printer Kit Maintenance ($145/year)
Barcode Scanner – NX21 Rugged Mobile Scanning Device Maintenance (2) ($340/year)
3.SaaS Term. The term of the Agreement is hereby renewed for a one (1) year term commencing
on the day following the Expiration Date (for the purposes of this Amendment, the “Renewal
Term”). Upon expiration of the Renewal Term, the Agreement will renew automatically for
additional one (1) year renewal terms at our then-current SaaS Fees unless terminated in writing
by either party at least sixty (60) days prior to the end of the then-current renewal term. Your
right to access or use the Tyler Software and the SaaS Services will terminate at the end of this
Agreement.
COU No. 2122-218-A2
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4.SaaS Fees. SaaS Fees, as detailed in the attached Sales Quotation, for year one are invoiced
annually in advance, beginning on the commencement date of the Renewal Term. Subsequent
annual SaaS Fees are invoiced annually in advance, beginning on the anniversary of the initial
invoice date.
5.Users Limits. The SaaS fees may be based on user limits indicated in the attached Sales
Quotation and the Agreement, with the Sales Quotation controlling in the event of conflict.
Should the number of users be exceeded, Tyler reserves the right to re-negotiate the SaaS fees
based upon any resulting changes in the pricing categories.
6.This Amendment shall be governed by and construed in accordance with the terms and
conditions of the Agreement.
7.Except as expressly indicated in this Amendment, all other terms and conditions of the
Agreement shall remain in full force and effect.
IN WITNESS WHEREOF, the parties hereto have executed this Amendment as of the dates set forth
below.
Tyler Technologies, Inc. City of Ukiah, California
By: By:
Name: Name:
Title: Title:
Date: Date:
Sage Sangiacomo
City Manager
06/26/2025
Exhibit 1
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Exhibit 1
Amendment Investment Summary
The following Amendment Investment Summary details the software, products, and services to be
delivered by us to you under the Agreement. This Amendment Investment Summary is effective as of
the Amendment Effective Date, despite any expiration date in the Amendment Investment Summary
that may have lapsed as of the Amendment Effective Date.
REMAINDER OF PAGE INTENTIONALLY LEFT BLANK
Exhibit 1
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Exhibit 1
Amendment Investment Summary
The following Amendment Investment Summary details the software, products, and services to be
delivered by us to you under the Agreement. This Amendment Investment Summary is effective as of
the Amendment Effective Date, despite any expiration date in the Amendment Investment Summary
that may have lapsed as of the Amendment Effective Date.
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2025-535063-H5C0S6 CONFIDENTIAL Page 1
Quoted By:Karen Grosset
Quote Expiration:10/04/25
Quote Name:City of Ukiah - ERP - SaaS
Renewal
Quote Description: SaaS Renewal
Saas Term 1.00
Sales Quotation For:Shipping Address:
City of Ukiah
300 Seminary Ave
Ukiah CA 95482-5400
Tyler SaaS and Related Services
Description Qty Imp. Hours Annual Fee
Financial Management
Accounting/GL/BG/AP 1 0 $ 18,063.15
Assets Mobile 1 0 $ 1,370.25
Bid Management 1 0 $ 2,055.90
Capital Assets 1 0 $ 4,796.40
Cash Management 1 0 $ 3,114.30
Contract Management 1 0 $ 2,055.90
eProcurement (Vendor Access and Punch-Out)1 0 $ 3,114.30
Project & Grant Accounting 1 0 $ 3,736.95
Purchase Orders 1 0 $ 4,796.40
Requisitions 1 0 $ 3,114.30
Human Resources Management
Human Resources & Talent Management 1 0 $ 6,528.90
Payroll w/ESS 1 0 $ 10,028.55
Revenue Management
2025-535063-H5C0S6 CONFIDENTIAL Page 2
Accounts Receivable 1 0 $ 4,110.75
Cashiering 1 0 $ 6,852.30
Central Property File 1 0 $ 1,633.80
General Billing 1 0 $ 1,869.00
Permits & Code Enforcement 1 0 $ 8,673.00
Enterprise Asset Management
Asset Maintenance & Performance - Per User 1 0 $ 5,574.45
Content Management
Content Manager Core includes Onboarding 1 0 $ 8,720.25
Data Insights
Role Tailored Dashboard 1 0 $ 3,115.35
Tyler Reporting Services ( Microsoft SQL Server )1 0 $ 5,569.20
Additional
ACFR Statement Builder 1 0 $ 6,231.75
Enterprise ERP Office 1 0 $ 3,115.35
Enterprise Forms Processing Software (including Common Form Set)1 0 $ 4,928.70
Subscription Fees
Concurrent Users 30 0 $ 31,500.00
TOTAL 0 $ 154,669.20
Summary One Time Fees Recurring Fees
Total Tyler License Fees $ 0.00 $ 0.00
Total SaaS $ 0.00 $ 154,669.20
Total Tyler Services $ 0.00 $ 0.00
Total Third-Party Hardware, Software, Services $ 0.00 $ 0.00
2025-535063-H5C0S6 CONFIDENTIAL Page 3
Summary Total $ 0.00 $ 154,669.20
Contract Total $ 154,669.20
Client’s purchase of the items listed above is subject to the Comments below
Unless otherwise indicated in the contract or amendment thereto, pricing for optional items will be held
For six (6) months from the Quote date or the Effective Date of the Contract, whichever is later.
Customer Approval:Date:
Print Name:P.O.#:
All Primary values quoted in US Dollars
Comments
Tyler's quote contains estimates of the amount of services needed, based on our preliminary understanding of the scope, level of engagement,
and timeline as defined in the Statement of Work (SOW) for your project. The actual amount of services required may vary, based on these
factors.
Tyler's pricing is based on the scope of proposed products and services contracted from Tyler. Should portions of the scope of products or
services be altered by the Client, Tyler reserves the right to adjust prices for the remaining scope accordingly.
Unless otherwise noted, prices submitted in the quote do not include travel expenses incurred in accordance with Tyler's then-current Business
Travel Policy.
Tyler's prices do not include applicable local, city or federal sales, use excise, personal property or other similar taxes or duties, which you are
responsible for determining and remitting. Installations are completed remotely but can be done onsite upon request at an additional cost.
In the event Client cancels services less than four (4) weeks in advance, Client is liable to Tyler for (i) all non-refundable expenses incurred by
2025-535063-H5C0S6 CONFIDENTIAL Page 4
Tyler on Client's behalf; and (ii) daily fees associated with the cancelled services if Tyler is unable to re-assign its personnel.
The Implementation Hours included in this quote assume a work split effort of 70% Client and 30% Tyler.
Implementation Hours are scheduled and delivered in four (4) or eight (8) hour increments.
Tyler provides onsite training for a maximum of 12 people per class. In the event that more than 12 users wish to participate in a training class or
more than one occurrence of a class is needed, Tyler will either provide additional days at then-current rates for training or Tyler will utilize a
Train-the-Trainer approach whereby the client designated attendees of the initial training can thereafter train the remaining users.
Content Manager Core includes up to 1TB of storage. Should additional storage be needed it may be purchased as needed at an annual fee of
$5,000 per TB.
Financial library includes: 1 A/P check, 1 EFT/ACH, 1 Purchase order, 1099M, 1099INT, 1099S, and 1099G.
In the event Client acquires from Tyler any edition of Content Manager software other than Enterprise Edition, the license for Content
Manager is restricted to use with Tyler applications only. If Client wishes to use Content Manager software with non-Tyler applications,
Client must purchase or upgrade to Content Manager Enterprise Edition.
General Billing library includes: standard invoice, standard statement, standard general billing receipt and standard miscellaneous receipt.
Personnel Actions Forms Library includes: standard Personnel Action form - New and standard Personnel Action Form - Change.
Payroll library includes: standard PR check, standard direct deposit, standard vendor from payroll check, standard vendor from payroll
direct deposit, W2, W2c, ACA 1095B, ACA 1095C and 1099 R.
Permits library includes: standard Building permit, standard Trades permit, standard Zoning permit and standard certificate of
occupancy/completion.