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HomeMy WebLinkAbout2025-06-04 CC PacketPage 1 of 5 City Council Regular Meeting AGENDA (to be held both at the physical and virtual locations below) Civic Center Council Chamber ♦ 300 Seminary Avenue ♦ Ukiah, CA 95482 To participate or view the virtual meeting, go to the following link: https://us06web.zoom.us/j/85126364284 Or you can call in using your telephone only: • Call (toll free) 1-888-788-0099 • Enter the Access Code: 851 2636 4284 • To Raise Hand enter *9 • To Speak after being recognized: enter *6 to unmute yourself Alternatively, you may view the meeting (without participating) by clicking on the name of the meeting at www.cityofukiah.com/meetings. June 4, 2025 - 5:15 PM 1. ROLL CALL 2. PLEDGE OF ALLEGIANCE 3. AB 2449 NOTIFICATIONS AND CONSIDERATIONS 4. PROCLAMATIONS/INTRODUCTIONS/PRESENTATIONS 4.a. Presentation on the Annual Ukiah Airport Day, June 7, 2025. Recommended Action: Receive Presentation. Attachments: 1. Airport Day Flyer 2025 4.b. Proclamation of the Ukiah City Council Recognizing June as Immigrant Heritage Month. Recommended Action: Issue a Proclamation recognizing June as Immigrant Heritage Month in the City of Ukiah. Attachments: 1. Immigrant Heritage Month Proclamation 4.c. Proclamation Recognizing June as LGBTQIA2S+ and Pride Month in the City of Ukiah. Recommended Action: Issue a Proclamation recognizing June as LGBTQIA2S+ and Pride Month in the City of Ukiah. Attachments: 1. LGBTQ+ and Pride Month Proclamation Page 1 of 378 Page 2 of 5 5. PETITIONS AND COMMUNICATIONS 6. APPROVAL OF MINUTES 6.a. Approval of the Minutes for the May 21, 2025, Regular Meeting. Recommended Action: Approve the Minutes for the May 21, 2025, Regular Meeting. Attachments: 1. 2025-05-21 CC Draft Minutes 7. RIGHT TO APPEAL DECISION Persons who are dissatisfied with a decision of the City Council may have the right to a review of that decision by a court. The City has adopted Section 1094.6 of the California Code of Civil Procedure, which generally limits to ninety days (90) the time within which the decision of the City Boards and Agencies may be judicially challenged. 8. CONSENT CALENDAR The following items listed are considered routine and will be enacted by a single motion and roll call vote by the City Council. Items may be removed from the Consent Calendar upon request of a Councilmember or a citizen in which event the item will be considered at the completion of all other items on the agenda. The motion by the City Council on the Consent Calendar will approve and make findings in accordance with Administrative Staff and/or Planning Commission recommendations. 8.a. Report of Disbursements for the Month of April 2025. Recommended Action: Approve the report of disbursements for the month of April 2025. Attachments: 1. April 2025 Summary of Disbursements 2. Account Codes for Reference 3. Object Codes for Reference 4. April 2025 Disbursement Detail 8.b. Adoption of an Ordinance Amending Ukiah City Code to Update the City's Sign Regulations, Modifying Standards for Signage Type, Placement, Illumination, and Design Consistency Across Zoning Districts. Recommended Action: Adopt an Ordinance amending Ukiah City Code to update the sign regulations by modifying standards for signage type, placement, illumination, and design consistency across zoning districts. Attachments: 1. Ordinance 2. Planning Commission 2025-01 Resolution 8.c. Approval of Amendments to the City's Recruitment and Retention Incentive Program. Recommended Action: It is recommended that Council adopt the revised Recruitment and Retention Incentive Program administrative policy to enhance the City’s ability to recruit and retain qualified Staff by: 1. Expanding the purpose of the policy to include employee retention in addition to recruitment. 2. Clarifying the City Manager’s authority to approve retention incentives for existing employees in critical classifications. 3. Requiring employees who receive City-sponsored training to sign a Service Commitment Agreement, establishing a minimum service period and/or repayment obligation. 4. Increasing the relocation reimbursement benefit from $8,000 to $10,000 to reflect current market conditions for moving to the Ukiah area. Page 2 of 378 Page 3 of 5 Attachments: 1. 2019-001 Administrative Policy - Recruitment and Retention Incentive Program_Revised 8.d. Approval of a Five (5) Year Agreement with RingCentral for the Purchase of a New Phone System for a Total of $156,625.20 Plus Additional Taxes That Apply. Recommended Action: Approve a five (5) year agreement with RingCentral for the purchase of a new phone system for a total of $156,625.20 plus additional taxes that apply. Attachments: 1. RingCentral 5 Year Proposal 2. Maverick Networks Proposal 8.e. Approve Plans and Specifications for the Fairgrounds Storm Drain Replacement Project Specification 25-02 and Authorize Staff to Issue Bids. Recommended Action: Approve plans and specifications for the Fairgrounds Storm Drain Replacement Project Specification 25-02 and authorize Staff to issue bids Attachments: 1. Plans 2. Specifications 3. Fairgrounds Storm Drain Replacement - Engineer Estimate 9. AUDIENCE COMMENTS ON NON-AGENDA ITEMS The City Council welcomes input from the audience. If there is a matter of business on the agenda that you are interested in, you may address the Council when this matter is considered. If you wish to speak on a matter that is not on this agenda that is within the subject matter jurisdiction of the City Council, you may do so at this time. In order for everyone to be heard, please limit your comments to three (3) minutes per person and not more than ten (10) minutes per subject. The Brown Act regulations do not allow action to be taken on audience comments in which the subject is not listed on the agenda. 10. COUNCIL REPORTS 11. CITY MANAGER/CITY CLERK REPORTS 12. PUBLIC HEARINGS (5:30 PM) 12.a. Introduction of an Ordinance by Title Only Adopting the Updated Fire Hazard Severity Zone Map for the City of Ukiah Local Responsibility Area, as Released by the California Department of Forestry and Fire Protection (CAL FIRE) Under the Direction of the Office of the State Fire Marshal (OSFM). Recommended Action: Introduce Ordinance by title only adopting the updated Fire Hazard Severity Zone Map for the City of Ukiah Local Responsibility Area. Attachments: 1. FHSZ_City_LRA_11x17_Ukiah 2. CAL FIRE-City Correspondence (newest to oldest) 3. FHSZ Map Ordinance - City of Ukiah LRA 13. UNFINISHED BUSINESS 13.a. Adopt Resolution Affirming that the Proclamation of a Local Emergency Due to Ongoing Atmospheric Rivers Causing Damaging to Public Infrastructure Remains in Effect. Recommended Action: Adopt Resolution affirming that the local emergency remains in effect. Attachments: 1. Resolution 2025-07 - Ratify Proclamation 2. CC Reso 2025-15 - Ratification of Proclamation of Local Emergency 3. Continuing Atmospheric River State of Emergency Page 3 of 378 Page 4 of 5 13.b. Status Report on Emergency Contract with Diamond D Construction, LLC for the Emergency Repair of the Western Hills Mudslide at the City Water Tank (Pressure Zone 1-North, or PZ1-N) and Request for Authorization to Continue Work Under This Emergency Contract. Recommended Action: Receive report and approve the continued work on the emergency contract with Diamond D Construction for the emergency repair of the Western Hills mudslide at the City water tank PZ1-N. Attachments: 1. Resolution 2025-08 - Emergency Procurement for Mudslide at PZ1 2. Diamond D Estimate for PZ1 3. Purchase Order for Diamond D Slide 4. Slide Pictures 14. NEW BUSINESS 14.a. Presentation of the Draft 2025-26 Fiscal Year City Budget and Draft Five-Year Capital Improvement Plan (Continued from June 2 & 3, 2025, if needed). Recommended Action: Receive City budget presentation for the 2025-26 fiscal year and provide direction as necessary. Attachments: 1. DRAFT - 5-Year CIP - FYE 25-26 - JUNE BUDGET WORKSHOP 2. Vehicle and Equipment Justification Placeholder 14.b. Receive Updates on City Council Committee and Ad Hoc Assignments, and, if Necessary, Consider Modifications to Assignments and/or the Creation/Elimination of Ad Hoc(s). Recommended Action: Receive report(s). The Council will consider modifications to committee and ad hoc assignments along with the creation/elimination ad hoc(s). Attachments: 1. 2025 City Council Special Assignments and Ad Hocs 15. CLOSED SESSION - CLOSED SESSION MAY BE HELD AT ANY TIME DURING THE MEETING 15.a. Conference with Legal Counsel – Anticipated Litigation (Government Code Section 54956.9(d)(4)) Initiation of litigation (5 cases) 15.b. Conference with Legal Counsel – Existing Litigation (Government Code Section 54956.9(d)(1)) Name of case: Vichy Springs Resort v. City of Ukiah, Et Al; Case No. SCUK-CVPT-2018-70200 15.c. Conference with Legal Counsel – Existing Litigation (Government Code Section 54956.9(d)(1)) Name of case: Vichy Springs Resort, Inc v. City of Ukiah, et al.; Case No. 24-cv-07106-JSC 15.d. Conference with Legal Counsel – Existing Litigation (Government Code Section 54956.9(d)(1)) Name of case: Russian River Keepers et al. v. City of Ukiah, Case No. SCUK-CVPT-20-74612 15.e. Conference Involving a Joint Powers Agency (Inland Water and Power Commission) City representative on IWPC Board (Mari Rodin) Discussion will concern: (Conference with Real Property Negotiators (Gov’t Code §54956.8) Property: PG&E Potter Valley Project; Page 4 of 378 Page 5 of 5 Agency Negotiators: Scott Shapiro, Janet Pauli. Negotiating Parties: IWPC and PG&E Under Negotiation: Price and Terms) 15.f. Conference with Real Property Negotiators (Cal. Gov’t Code Section 54956.8) Property: APN No: 167-280-15-00 Negotiator: Shannon Riley, Deputy City Manager Negotiation Party: AE Carousel, LP Under Negotiation: Price & Terms of Payment 15.g. Conference with Real Property Negotiators (Cal. Gov't Code Section 54956.8) Property: APN Nos: 184-080-37;184-080-36; 184-090-01; 184-090-07; 184-090-06; 184-100-04 Negotiator: Sage Sangiacomo, City Manager Negotiating Parties: Henry's Original Under Negotiation: Price & Terms of Payment 15.h. Conference with Labor Negotiator (54957.6) Agency Designated Representative: Sage Sangiacomo, City Manager Employee Organizations: All bargaining units Unrepresented Employee: Police Chief 16. ADJOURNMENT Please be advised that the City needs to be notified 72 hours in advance of a meeting if any specific accommodations or interpreter services are needed in order for you to attend. The City complies with ADA requirements and will attempt to reasonably accommodate individuals with disabilities upon request. Materials related to an item on this Agenda submitted to the City Council after distribution of the agenda packet are available for public inspection at the front counter at the Ukiah Civic Center, 300 Seminary Avenue, Ukiah, CA 95482, during normal business hours, Monday through Friday, 8:00 am to 5:00 pm. Any handouts or presentation materials from the public must be submitted to the clerk 48 hours in advance of the meeting; for handouts, please include 10 copies. I hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the bulletin board at the main entrance of the City of Ukiah City Hall, located at 300 Seminary Avenue, Ukiah, California, not less than 72 hours prior to the meeting set forth on this agenda. Araceli Sandoval, Deputy City Clerk Dated: 5/30/25 Page 5 of 378 Page 1 of 1 Agenda Item No: 4.a. MEETING DATE/TIME: 6/4/2025 ITEM NO: 2025-626 AGENDA SUMMARY REPORT SUBJECT: Presentation on the Annual Ukiah Airport Day, June 7, 2025. DEPARTMENT: Airport PREPARED BY: Greg Owen, Airport Manager PRESENTER: Greg Owen, Airport Manager ATTACHMENTS: 1. Airport Day Flyer 2025 Summary: Council will receive a presentation on the Ukiah Airport's annual Ukiah Airport Day, taking place on June 7, 2025. Background: In 2008, the Ukiah Airport Staff and Airport tenants wanted to invite the citizens of Ukiah to come out and enjoy the Airport. The first Airport Day was held on June 20, 2009. The most recent Airport Day was June 1, 2024. Discussion: The Ukiah Airport Day is a free event put on by Airport Staff and volunteers. The event allows everyone to come out and get an up-close look at the many different types of aircraft that use our Airport. Attachment 1 is the Airport Day Flyer detailing the activities of the day. Recommended Action: Receive Presentation. BUDGET AMENDMENT REQUIRED:No CURRENT BUDGET AMOUNT: N/A PROPOSED BUDGET AMOUNT: N/A FINANCING SOURCE: N/A REVENUE: Yes / No GRANT: Yes / No PREVIOUS CONTRACT/PURCHASE ORDER NO.:N/A COORDINATED WITH: N/A STRATEGIC PLAN (SP): CLIMATE INITIATIVES (CI): GENERAL PLAN ELEMENTS (GP):GP-A3 - Mobility Element (Airport Promotion) Page 6 of 378 Attachment 1 Page 7 of 378 Page 1 of 2 Agenda Item No: 4.b. MEETING DATE/TIME: 6/4/2025 ITEM NO: 2025-579 AGENDA SUMMARY REPORT SUBJECT: Proclamation of the Ukiah City Council Recognizing June as Immigrant Heritage Month. DEPARTMENT: City Manager / Admin PREPARED BY: Maria Ceja, Administrative Analyst PRESENTER: Mayor Crane or other Councilmember ATTACHMENTS: 1. Immigrant Heritage Month Proclamation Summary: The Ukiah City Council will issue a proclamation recognizing June 2025, as Immigrant Heritage Month. Background: Generations of immigrants have built and shaped the social, cultural, and economic fabric of Ukiah. They have been leaders in innovation, commerce, civic engagement, and have enriched the city’s character and have contributed to a more vibrant and inclusive community. The City recognizes these ongoing contributions and encourages the community to foster cross-cultural understanding and celebration through this proclamation. Discussion: At the June 4, 2025, Regular Meeting, the City Council will issue a Proclamation (Attachment 1) proclaiming June as Immigrant Heritage Month in the City of Ukiah. The proclamation acknowledges the achievements and enduring impact of immigrant communities and invites all residents to join in celebrating the National Heritage Month by reflecting on immigrant roots and sharing family stories. Recommended Action: Issue a Proclamation recognizing June as Immigrant Heritage Month in the City of Ukiah. BUDGET AMENDMENT REQUIRED: N/A CURRENT BUDGET AMOUNT: N/A PROPOSED BUDGET AMOUNT: N/A FINANCING SOURCE: N/A REVENUE: Yes / No GRANT: Yes / No PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A COORDINATED WITH: Diversity and Equity Committee STRATEGIC PLAN (SP): SP 5C - Create, sustain, and advance a diverse and inclusive workplace and workforce that reflects, values, and celebrates the diverse community we serve. CLIMATE INITIATIVES (CI): N/A GENERAL PLAN ELEMENTS (GP): N/A Page 8 of 378 Page 2 of 2 Page 9 of 378 June as “Immigrant Heritage Month” in the City of Ukiah Whereas, generations of immigrants from every corner of the globe have built our country’s economy and created the unique character of our nation; and Whereas, immigrants continue to grow businesses, innovate, strengthen our economy, and create employment opportunities in the City of Ukiah; and Whereas, immigrants have provided neighborhoods in the City of Ukiah with unique social and cultural influence, fundamentally enriching the vibrant and diverse character of our community; and Whereas, immigrants have been tireless leaders not only in securing their own rights and access to equal opportunity but have also campaigned to create a fairer and more just society for all Americans; and Whereas, the ongoing contributions of foreign-born individuals enhance the City of Ukiah’s vibrant culture and prosperity, continually diversifying our neighborhoods and strengthen our local economy; and Whereas, the interaction of immigrants and Ukiah residents cultivates enriching cross- cultural interactions and mutual understanding through shared experiences, friendships and connections forged across cultural barriers; and Whereas, we welcome the community to participate in the celebration and recognition of Immigrant Heritage Month by learning more about the history of immigrant communities throughout generations following our Nation’s founding, and to observe this month with appropriate celebrations and activities. Therefore be it resolved, that the City Council of the City of Ukiah, hereby proclaims June 2025, as Immigrant Heritage Month in the City of Ukiah Signed and sealed, this 4th day of June in the year Two Thousand and Twenty-Five. ____________________________ Douglas F. Crane, Mayor Attachment 1 Page 10 of 378 Page 1 of 1 Agenda Item No: 4.c. MEETING DATE/TIME: 6/4/2025 ITEM NO: 2025-580 AGENDA SUMMARY REPORT SUBJECT: Proclamation Recognizing June as LGBTQIA2S+ and Pride Month in the City of Ukiah. DEPARTMENT: City Manager / Admin PREPARED BY: Maria Ceja, Administrative Analyst PRESENTER: Mayor Crane or other Councilmember ATTACHMENTS: 1. LGBTQ+ and Pride Month Proclamation Summary: The Ukiah City Council to issue a proclamation recognizing June as LGBTQIA2S+ and Pride Month in the City of Ukiah. Background: The City recognizes LGBTQIA2S+ individuals who contribute richly to our city's cultural, civic, and economic life, providing an abundance of knowledge and skills. They play vital roles within their workplace environments and serve as excellent representatives of our community. Discussion: The Ukiah City Council will issue a Proclamation recognizing June as LGBTQIA2S+ and Pride Month (Attachment 1) as part of the City's commitment to fostering a welcoming and equitable City for all, regardless of sexual orientation, gender identity, or gender expression, and affirms the inherent dignity of every person. Recommended Action: Issue a Proclamation recognizing June as LGBTQIA2S+ and Pride Month in the City of Ukiah. BUDGET AMENDMENT REQUIRED: N/A CURRENT BUDGET AMOUNT: N/A PROPOSED BUDGET AMOUNT: N/A FINANCING SOURCE: N/A REVENUE: Yes / No GRANT: Yes / No PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A COORDINATED WITH: Diversity and Equity Committee STRATEGIC PLAN (SP):SP 5C - Create, sustain, and advance a diverse and inclusive workplace and workforce that reflects, values, and celebrates the diverse community we serve. CLIMATE INITIATIVES (CI): N/A GENERAL PLAN ELEMENTS (GP): N/A Page 11 of 378 June 2025 as “Lesbian, Gay, Bisexual, Transgender, Queer, Intersex, Asexual, Two-Spirit, (Plus) (LGBTQIA2S+) Pride Month” in the City of Ukiah Whereas, throughout the month of June, communities across the United States and around the world celebrate the contributions, resilience, and diversity of the Lesbian, Gay, Bisexual, Transgender, Queer, Intersex, Asexual, and Two-Spirit community (LGBTQIA2S+) through Pride Month events and educational activities; and Whereas, the Stonewall Uprising of 1969, led by trans women of color and other LGBTQ+ activists at the Stonewall Inn in New York City, stands as a pivotal moment in the ongoing struggle for LGBTQIA2S+ rights and liberation; and Whereas, trailblazers such as Harvey Milk, Marsha P. Johnson, and Sylvia Rivera helped pave the way for greater visibility and justice, and their legacies continue to inspire new generations of activists and community leaders; and Whereas, in 2025, we mark not only the progress made but also the continued need to protect and uplift LGBTQIA2S+ individuals, especially youth, who face disproportionately high rates of bullying, homelessness, mental health challenges, and barriers to affirming care and support; and Whereas, LGBTQIA2S+ youth in Ukiah and across the country deserve to live in communities that respect their identities, celebrate their uniqueness, and ensure access to inclusive education, healthcare, and safe environments to thrive; and Whereas, the City of Ukiah is committed to fostering a welcoming and equitable City for all, regardless of sexual orientation, gender identity, or gender expression, and affirms the inherent dignity of every person; and Whereas, LGBTQIA2S+ residents of Ukiah contribute richly to our City’s cultural, civic, and economic life, serving as educators, entrepreneurs, healthcare providers, artists, caregivers, and leaders; and Whereas, the City of Ukiah urges all residents to honor the history, celebrate the contributions, and affirm the rights of LGBTQIA2S+ individuals by promoting inclusion, advocating for equity, and participating in community events that support dignity, safety, and pride for all. Therefore be it resolved, that the Ukiah City Council proclaims the month of June as: LGBTQIA2S+, Pride Month in the City of Ukiah Signed and sealed, this 4th day of June in the year Two Thousand and Twenty-Five. ____________________________ Douglas F. Crane, Mayor Attachment 1 Page 12 of 378 AGENDA ITEM 6a Page 1 of 5 CITY OF UKIAH CITY COUNCIL MINUTES Regular Meeting CIVIC CENTER COUNCIL CHAMBERS 300 Seminary Avenue, Ukiah, CA 95482 Virtual Meeting Link: https://us06web.zoom.us/j/83361434303 May 21, 2025 5:15 p.m. 1. ROLL CALL Ukiah City Council met at a Regular Meeting on May 21, 2025, having been legally noticed on May 16, 2025. The meeting was held in person and virtually at the following link: https://us06web.zoom.us/j/83361434303. Mayor Crane called the meeting to order at 5:18 p.m. Roll was taken with the following Councilmembers Present: Heather Criss, Juan V. Orozco, Susan Sher, and Douglas, F. Crane. Councilmember Absent by Prearrangement: Mari Rodin. Staff Present: Sage Sangiacomo, City Manager; David Rapport, City Attorney; and Kristine Lawler, City Clerk. MAYOR CRANE PRESIDING. 2. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by City Manager Sangiacomo. MOMENT OF SILENCE Mayor Crane read a statement and led a moment of silence to honor the recently departed Fred Schneiter, who served as Councilmember and Mayor from 1986 to 1996. 3. AB 2449 NOTIFICATIONS AND CONSIDERATIONS Clerk stated that there were no notifications. 4. PROCLAMATIONS/INTRODUCTIONS/PRESENTATIONS a. Proclamation of the City of Ukiah Recognizing June as Mountain Bike Month. Presenter: Mayor Crane and Councilmember Criss. Public Comment: Jason Strnad. Proclamation was received by Jason Strnad and Jake Barnes. b. Proclamation of the City of Ukiah Recognizing May as Older Americans' Month. Presenter: Mayor Crane and Vice Mayor Sher. Public Comment: Liz Dorsey. Proclamation was received by Liz Dorsey, Ukiah Senior Center Executive Director. Page 13 of 378 City Council Minutes for May 21, 2025, Continued: Page 2 of 5 c. Presentation of the PFM Group on an Update to the City Council on the City’s Investment Portfolio. Presenter: Allison Kaune, PFM Asset Management. No public comment was given. Presentation was received. 5. PETITIONS AND COMMUNICATIONS City Clerk, Kristine Lawler, confirmed that all communications had been circulated. 6. APPROVAL OF MINUTES a. Approval of the Minutes for the May 7, 2025, Regular Meeting. Motion/Second: Criss/Orozco to approve Minutes of May 7, 2025, a regular meeting, as submitted. Motion carried by the following roll call votes: AYES: Criss, Orozco, and Crane. NOES: None. ABSENT: Rodin. ABSTAIN: Sher. 7. RIGHT TO APPEAL DECISION 8. CONSENT CALENDAR a. Approval of Contract Amendment to the Existing Three-Year Contract (2122-246-A1) with Evergreen Job and Safety Training in the Amount of $90,588.00 to Provide Job and Safety Training for Electric Utility Employees – Electric Utility. b. Approval for the Purchase (PO 48829) of the Schneider Electric UPS InRow Cooling System Replacement for the Civic Server Data Center from The REDESIGN Group in the Amount of $76,014.57 – Information Services. c. Authorization for the City Manager to Terminate Existing Contract (1920-260) with Pioneer Law Group and Negotiate and Execute a Contract (2425-216) for Specialty Legal Services with Matarazzo Law, APC – City Attorney. d. Authorize City Manager to Negotiate and Execute a Contract (2425-217) with West & Associates Engineering, Inc. in the Amount of $39,440 to Prepare the 2025 Urban Water Management Plan and 2025 Annual Water Supply and Demand Assessment, and Approve Corresponding Budget Amendment – Water Resources. e. Adoption of Resolution (2025-22) Approving Amendment to the Joint Powers Agreement (2021- 121) of the Mendocino Council of Governments to Add Energy & Related Programs as Specific Powers – Public Works. Tim Eriksen, Public Works Director and Nephele Barrett, Mendocino County of Governments (MCOG) Executive Director – responded to questions regarding agenda item 8e. Motion/Second: Sher/Orozco to approve Consent Calendar Items 8a-8e, as submitted. Motion carried by the following roll call votes: AYES: Criss, Orozco, Sher, and Crane. NOES: None. ABSENT: Rodin. ABSTAIN: None. 9. AUDIENCE COMMENTS ON NON-AGENDA ITEMS Public Comment: Jaime Rose Shoemaker, Natalie Hoytt, Devin Jackson, and Sarah Travis – City League Girls Youth Softball. Page 14 of 378 City Council Minutes for May 21, 2025, Continued: Page 3 of 5 10. COUNCIL REPORTS Presenter: Councilmember Orozco. 11. CITY MANAGER/CITY CLERK REPORTS Presenters: Sage Sangiacomo, City Manager; and • Construction Update – Tim Eriksen, Public Works Director / City Engineer. • Upcoming Special Meetings – Kristine Lawler, City Clerk 12. PUBLIC HEARINGS (5:30 PM) a. Public Hearing and Consideration of the 2025 Ukiah Climate Action Plan that Includes: 1) Adoption of a Resolution Adopting the California Environmental Quality Act (CEQA) Initial Study and Negative Declaration (ISND) Prepared for the Ukiah Climate Action Plan; and 2) Adoption of a Resolution Adopting the Ukiah Climate Action Plan (CAP). Presenters: Blake Adams, Chief Resilience Officer and Craig Schlatter, Community Development Director. PUBLIC HEARING OPENED AT 6:57 P.M. Public Comment: Eileen Mitro PUBLIC HEARING CLOSED AT 7:02 P.M. Motion/Second: Criss/Sher to adopt a resolution (2025-23) adopting the California Environmental Quality Act (CEQA) Initial Study and Negative Declaration (ISND) prepared for the Ukiah Climate Action Plan. Motion carried by the following roll call votes: AYES: Criss, Orozco, and Sher. NOES: Crane. ABSENT: Rodin. ABSTAIN: None. Motion/Second: Criss/Sher to adopt a resolution (2025-24) adopting the Ukiah Climate Action Plan (CAP). Motion carried by the following roll call votes: AYES: Criss, Orozco, and Sher. NOES: Crane. ABSENT: Rodin. ABSTAIN: None. RECESS: 7:12 – 7:29 P.M. b. Review and Consider Adoption of a Resolution Amending the Fee Schedule of the Planning and Building Divisions of the Department of Community Development to Add Two Fees Associated with the Vacant and Abandoned Property Registration and Maintenance Ordinance, No. 2024-1250. Presenters: Craig Schlatter, Community Development Direct and Matt Keizer, Chief Building Official. PUBLIC HEARING OPENED AT 7:51 P.M. No public comment was received. PUBLIC HEARING CLOSED AT 7:51 P.M. Motion/Second: Criss/Sher to adopt resolution (2025-25) amending the Fee Schedule of the Planning and Building Divisions of the Community Development Department to add an Annual Registration Fee and Vacant Building Monitoring Fee for the Department's administration of the Vacant and Abandoned Property Registration and Maintenance Ordinance. Motion carried by the following roll call votes: AYES: Criss, Orozco, Sher, and Crane. NOES: None. ABSENT: Rodin. ABSTAIN: None. Page 15 of 378 City Council Minutes for May 21, 2025, Continued: Page 4 of 5 c. Introduction by Title Only of an Ordinance Modifying Ukiah City Code to Update the City's Sign Regulations, Modifying Standards for Signage Type, Placement, Illumination, and Design Consistency Across Zoning Districts. Presenters: Katherine Schaefers, Planning Manager and Craig Schlatter, Community Development Director. PUBLIC HEARING OPENED AT 8:36 P.M. No public comment was received. PUBLIC HEARING CLOSED AT 8:36 P.M. Motion/Second: Orozco/Criss to introduce the ordinance by title only, inclusive of a minor modification* as discussed. Motion carried by the following roll call votes: AYES: Criss, Orozco, Sher, and Crane. NOES: None. ABSENT: Rodin. ABSTAIN: None. City Clerk, Kristine Lawler, read the following ordinance title into the record: ORDINANCE OF THE CITY COUNCIL OF THE CITY OF UKIAH ADDING AND AMENDING VARIOUS SECTIONS OF THE UKIAH CITY CODE REGULATING SIGNAGE. Motion/Second: Orozco/Sher to introduce the ordinance modifying Ukiah City Code to update the City's sign regulations, modifying standards for signage type, placement, illumination, and design consistency across zoning districts, inclusive of a minor modification* as discussed. Motion carried by the following roll call votes: AYES: Criss, Orozco, Sher, and Crane. NOES: None. ABSENT: Rodin. ABSTAIN: None. *Note – The minor modification is to Section 3225(I), to which the following is deleted, “Size shall not exceed thirty-two (32) square feet and”. 13. UNFINISHED BUSINESS a. Status Report on Emergency Contract with Diamond D Construction, LLC for the Emergency Repair of the Western Hills Mudslide at the City Water Tank (Pressure Zone 1- North, or PZ1-N) and Request for Authorization to Continue Work Under This Emergency Contract. Presenter: Sage Sangiacomo, City Manager. No public comment was received. Motion/Second: Crane/Criss to receive report and approve the continued work on the emergency contract (PO 48757) with Diamond D Construction for the emergency repair of the Western Hills mudslide at the City water tank PZ1-N. Motion carried by the following roll call votes: AYES: Criss, Orozco, Sher, and Crane. NOES: None. ABSENT: Rodin. ABSTAIN: None. 14. NEW BUSINESS a. Receive Updates on City Council Committee and Ad Hoc Assignments and, if Necessary, Consider Modifications to Assignments and/or the Creation/Elimination of Ad hoc(s). No reports were received. THE CITY COUNCIL ADJOURNED TO CLOSED SESSION AT 8:44 P.M. 15. CLOSED SESSION Page 16 of 378 City Council Minutes for May 21, 2025, Continued: Page 5 of 5 a. Conference with Legal Counsel – Anticipated Litigation (Government Code Section 54956.9(d)(4)) Initiation of litigation (5 cases) b. Conference with Legal Counsel – Existing Litigation (Government Code Section 54956.9(d)(1)) Name of case: Vichy Springs Resort v. City of Ukiah, Et Al; Case No. SCUK-CVPT-2018- 70200 c. Conference with Legal Counsel – Existing Litigation (Government Code Section 54956.9(d)(1)) Name of case: Vichy Springs Resort, Inc v. City of Ukiah, et al.; Case No. 24-cv-07106-JSC d. Conference with Legal Counsel – Existing Litigation (Government Code Section 54956.9(d)(1)) Name of case: Russian River Keepers et al. v. City of Ukiah, Case No. SCUK-CVPT-20- 74612 e. Conference Involving a Joint Powers Agency (Inland Water and Power Commission) City representative on IWPC Board (Mari Rodin) Discussion will concern: (Conference with Real Property Negotiators (Gov’t Code §54956.8) Property: PG&E Potter Valley Project; Agency Negotiators: Scott Shapiro, Janet Pauli. Negotiating Parties: IWPC and PG&E Under Negotiation: Price and Terms) f. Conference with Real Property Negotiators (Cal. Gov’t Code Section 54956.8) Property: APN No: 167-280-15-00 Negotiator: Shannon Riley, Deputy City Manager Negotiation Party: AE Carousel, LP Under Negotiation: Price & Terms of Payment g. Conference with Real Property Negotiators (Cal. Gov't Code Section 54956.8) Property: APN Nos: 184-080-37;184-080-36; 184-090-01; 184-090-07; 184-090-06; 184-100- 04 Negotiator: Sage Sangiacomo, City Manager Negotiating Parties: Henry's Original Under Negotiation: Price & Terms of Payment h. Conference with Labor Negotiator (54957.6) Agency Designated Representative: Sage Sangiacomo, City Manager Employee Organizations: All bargaining units Unrepresented Employee: Police Chief No action reported; direction provided to Staff. 16. ADJOURNMENT There being no further business, the meeting adjourned at 9:10 p.m. ________________________________ Kristine Lawler, CMC/CPMC City Clerk Page 17 of 378 Page 1 of 2 Agenda Item No: 8.a. MEETING DATE/TIME: 6/4/2025 ITEM NO: 2022-1479 AGENDA SUMMARY REPORT SUBJECT: Report of Disbursements for the Month of April 2025. DEPARTMENT: Finance PREPARED BY: MaryJo Reynolds, AJ Johnson, Finance Services Specialist PRESENTER: Consent Calendar ATTACHMENTS: 1. April 2025 Summary of Disbursements 2. Account Codes for Reference 3. Object Codes for Reference 4. April 2025 Disbursement Detail Summary: The Council will review and consider approval of the report of disbursements for the month of April 2025. Background: Payments made during the month of April 2025 are summarized in the Report of Disbursements. Further details are supplied on the Schedule of Bills, representing the four (4) individual payment cycles within the month. Accounts Payable Check Numbers (City & UVFA): 3062060-3062154; 3062155-3062242; 3062243-3062335; 3062336-3062439 Accounts Payable Wire Transfer: 138 Payroll Check Numbers: 517420-517492; 517493-517569 Payroll Manual Check Numbers: Direct Deposit Numbers: 135668-136001; 136002-136340 Manual Direct Deposit Numbers: NA Void Check Numbers: 3061816; 3062053; 3062250; 3062408 Void Direct Deposit Numbers: N/A Discussion: This report is submitted in accordance with Ukiah City Code Division 1, Chapter 7, Article 1. Attachment #1: April 2025 Summary of Disbursements Attachment #2: Account Codes for Reference Attachment #3: Object Codes for Reference Attachment #4: April 2025 Disbursement Detail Recommended Action: Approve the report of disbursements for the month of April 2025. Page 18 of 378 Page 2 of 2 BUDGET AMENDMENT REQUIRED: N/A CURRENT BUDGET AMOUNT: N/A PROPOSED BUDGET AMOUNT: N/A FINANCING SOURCE: N/A REVENUE: N/A GRANT: N/A PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A COORDINATED WITH: N/A STRATEGIC PLAN (SP): N/A CLIMATE INITIATIVES (CI): N/A GENERAL PLAN ELEMENTS (GP): N/A Page 19 of 378 Attachment 1 FUNDS: 100 General Fund $275,002.24 700 Sanitary Disposal Site Fund $8,270.46 101 GF-(Sub-Fund) Visit Ukiah 701 Landfill Corrective Fund 105 GF-(Sub-Fund) Fire Authority $109,332.28 702 Disposal Closure Reserve Fund 106 USDA Forest Serv CWDG $3,225.32 704 Post Closure Fund - Solid Waste 110 Special General Fund 710 Ambulance Services Fund $175,262.25 120 Streets Capital Improvement 720 Golf Fund $2,139.18 130 Gov'tl Debt SVC/Reserve Fund 730 Confernence Center Fund $15,946.22 131 Debt Service Reserve 2022 LRB 750 Visit Ukiah 200 City Adminstrative Services $187,307.91 777 Airport Fund $34,050.24 201 Worker's Comp Fund 778 Airport Capital Improvement Fund $910.00 202 Liability Fund 779 Special Aviation Fund 203 Garage Fund $15,972.43 800 Electric Fund $1,136,096.21 204 Purchasing Fund $2,329.10 801 Electric Capital Reserve Fund $374,349.49 205 Billing & Collections Fund $26,501.44 803 Lake Mendocino Bond Reserve 206 Public Safety Dispatch Fund $3,037.88 805 Street Lighting Fund $66,073.95 207 Payroll Posting Fund $412,419.02 806 Public Benefits Fund $1,220.46 208 Building Maintenance/Corp Yard Fund $43,865.27 807 Cap and Trade 209 IT Fund $50,746.60 820 Water Fund $70,358.48 220 Equipment Reserve Fund 821 Water Capital Reserve Fund $253,884.34 249 City Housing Bond Proceeds 822 Water Capital Improvement Fund 250 Special Revenue Fund 830 Recycled Water Fund $622,782.94 251 Special Projects Reserve Fund 840 City/District Sewer Fund $197,808.28 252 Streets/ROW Improvement Fund $235,226.74 841 Sewer Contruction Fund 253 CITY PROP 172 843 Sewer Capital Fund 300 Park Development Fund 900 Special Deposit Trust $9,123.01 301 Anton Stadium Fund 901 General Service (Accts Recv)$1,031.39 302 Observatory Park Fund 902 U.S.W. Billing & Collection $59,205.96 303 Playground & Park Amenities Fund 903 Public Safety - AB 109 $0.00 304 Swimming Pool Fund 905 Federal Emergency Shelter Grant 305 Riverside Park Fund 905 Mendocino Emergency Service Authority 306 Skate Park Fund 911 Russian River Watershed Association $106,554.73 308 Opioid Settlement Fund 915 UVFD 310 Museum Grants $0.00 916 UVFD PROP 172 311 Alex Rorbaugh Recreation Center Fund $5,366.28 917 UVFD Measure B 312 Downtown Business Improvement Fund 918 UVFD Mitigation 313 LMIHF Housing Asset Fund 920 MSWMA Operations $38,314.45 314 Winter Special Events 922 Millview County Water District $318,261.89 315 Advanced Planning Fund 923 Milview Capital Charge 316 SPECIAL RECREATION EVENTS $200.00 927 Redwood Valley Water District $496,585.92 500 2106 Gas Tax Fund $4,750.00 932 Willow Water District Operations $1,508.41 501 2107 Gas Tax Fund 940 Sanitation District Special Fund $4,226.00 503 2105 Gas Tax Fund 942 Rate Stabilization - UVSD Fund 505 Signalization Fund 943 Sanitation District Capital Improvement Fund 506 Bridge Fund 952 REDIP Sewer Enterprise Fund 507 1998 STIP Augmentation Fund 960 Community Redevelopment Agency 508 SB325 Reimbursement Fund 961 RDA Housing Pass-Through 509 S.T.P. Fund 962 Redevelopment Housing Fund 510 Trans-Traffic Congest Relief Fund 963 Housing Debt 511 Rail Trail Fund 964 RDA Capital Pass-Through 600 Community Development Block Grant 965 Redevelopment Capital Improvement Fund 601 EDBG 94-333 Revolving Loan 966 Redevelopment Debt Service 602 Community Development Fund 967 Housing Bond Proceeds 603 08-HOME-4688 968 Non-Housing Bond Proceeds 604 CDBG Grant 09-STBG-6417 969 RDA Obligation Retirement Fund 605 11-HOME-7654 Fund $0.00 844/944 Sewer Capital Projects Fund $139.34 606 CDBG Grant 10-EDEF-7261 607 Prop 84 Grant Fund 609 13-CDBG-8940 610 City RDA Projects Fund 613 Home Program Activities 620 CASP Train 630 Asset Seizure Fund $3,900.00 Retainage Withheld $64,445.18 631 Asset Seizure Fund (Drug/Alcohol)611 CDBG 16-CDBG-11147 $40,274.42 633 H & S Education 11489(B)(2)(A1) 634 Federal Asset Seizure Grants 635 SUP Law Enforcement Service Fund 636 CBTHP Officer 637 Local Law Enforcement Block Grant 638 Asset Forfeiture 11470.2 H & S 639 Special Revenue - Police 640 Parking District Fund $485.99 670 Federal American Rescue Fund 691 Museum Fund 695 Transfer Station Fund 696 Solid Waste Mitigation Fund $12.18 PAYROLL CHECK NUMBERS: 517420-517492 DIRECT DEPOSIT NUMBERS: 135668-136001 PAYROLL PERIOD: 03/16/2025-03/29/2025 PAYROLL CHECK NUMBERS: 517493-517569 TOTAL DEMAND PAYMENTS- A/P CHECKS $5,478,503.88 DIRECT DEPOSIT NUMBERS: 136002-136340 TOTAL DEMAND PAYMENTS- EFT's $0.00 PAYROLL PERIOD: 03/30/2025-04/12/2025 TOTAL PAYROLL CHECKS & DIRECT DEPOSITS $1,493,667.62 PAYROLL CHECK NUMBERS: TOTAL PAYROLL EFT's (TAXES, PERS, VENDORS)$839,602.95 DIRECT DEPOST NUMBERS:* vendor name( if applicable) PAYROLL PERIOD: VOID CHECK NUMBERS: 3061816, 3062053, 3062250, 3062408 TOTAL PAYMENTS $7,811,774.45 NA WIRE TRANSFER NUMBERS: 138 CERTIFICATION OF CITY CLERK This register of Payroll and Demand Payments was duly approved by the City Council on ____________________. City Clerk APPROVAL OF CITY MANAGER CERTIFICATION OF DIRECTOR OF FINANCE I have examined this Register and approve same.I have audited this Register and approve for accuracy and available funds. ____________________________________________________________________________________________ City Manager Director of Finance MANUAL CHECK NUMBERS: CITY OF UKIAH REPORT OF DISBURSEMENTS REGISTER OF PAYROLL AND DEMAND PAYMENTS FOR THE MONTH OF APRIL 2025 Page 20 of 378 Account Code Summary Attachment 2 10000000 GENERAL FUND 20012300 COMMUNITY OUTREACH/PUBLIC INFO 10017200 SUCCESSOR AGENCY 20012500 CITY CLERK 10020000 POLICE - GEN FUND 20012600 ECONOMIC DEVELOPMENT 10020210 POLICE PATROL 20012800 EMERGENCY MANAGEMENT 10020214 POLICE VOLUNTEERS 20013210 ACCOUNTS PAYABLE 10020216 COPS GRANT 20013220 PAYROLL 10020217 POLICE ANIMAL CONTROL 20013400 ACCOUNTING 10020218 POLICE CSO 20013401 BUDGET MANAGEMENT 10020220 CODE ENFORCEMENT 20014000 CITY ATTORNEY 10020224 MAJOR CRIMES TASK FORCE 20015100 CITY TREASURER 10021210 CITY FIRE 20016100 HUMAN RESOURCES 10022100 PARKS 20023510 HOUSING GRANTS 10022300 AQUATICS 20023520 NON-HOUSING GRANTS 10022700 MUSEUM - GEN FUND 20100000 WORKER'S COMP FUND 10022810 RECREATION ADMINISTRATION 20116220 WORKERS COMPENSATION 10022821 ADULT BASKETBALL 20200000 LIABILITY FUND 10022822 ADULT SOFTBALL 20216200 RISK MANAGEMENT 10022824 CO-ED VOLLEYBALL 20300000 GARAGE FUND 10022831 YOUTH BASKETBALL 20324100 GARAGE 10022832 YOUTH SOFTBALL 20324110 FLEET MAINTENANCE 10022840 DAY CAMP 20400000 PURCHASING FUND 10022850 CLASSES & CLINICS 20413500 PURCHASING 10022860 SPECIAL ACTIVITIES 20413510 CAPITAL ASSET MANAGEMENT 10022900 COMM SVCS SPECIAL SERVICES 20413520 GRANTS AND SPECIAL PROJECTS 10023100 PLANNING SERVICES 20414000 LEGAL SERVICES/EXPENSES 10023110 CURRENT PLANNING 20500000 BILLING AND COLLECTION FUND 10023300 BUILDING INSPECTION 20513300 UTILITY BILLING 10023320 BUILDING INSPECTION 20513380 METERING-ELECTRIC 10023411 CDBG GENERAL ADMIN 20513382 METERING-WATER 10024200 ENGINEERING/STREETS 20600000 PUBLIC SAFETY DISPATCH FUND 10024210 ENGINEERING 20620231 POLICE UKIAH DISPATCH 10024214 TRAFFIC SIGNAL OPERATIONS 20620232 POLICE FT BRAGG DISPATCH 10024224 STORM WATER 20700000 PAYROLL POSTING FUND 10024310 CORP YARD MAINTENANCE 20800000 BUILDING & MAINTENANCE 10024620 STREETS 20822500 BUILDING & MAINTENANCE 10100000 GF- (SUB-FUND) VISIT UKIAH 20824300 BLDG MAINT CORP YARD 10112700 GF-(SUB-FUND) VISIT UKIAH 20900000 IT FUND 10500000 MEASURE S GENERAL FUND 20913900 INFORMATION TECHNOLOGY 10521210 FIRE AUTHORITY 22000000 FIXED ASSET FUND 10600000 USDA FOREST SERV CWDG 25100000 SPECIAL PROJECTS RESERVE FUND 12000000 STREET REHABILITATION 25200000 STREETS/ROW IMPROVEMENT FUND 12024200 PUBLIC WORKS ENGINEERING 25224220 STREETS/ROW IMPROVEMENT FUND 13000000 GOV'TL DEBT SVC/RESERVE FUND 25300000 PROP 172 FUND 13100000 DEBT SERVICE RESERVE 2022 LRB 25321210 CITY FIRE 20000000 CITY ADMINISTRATIVE SERVICES 30000000 PARK DEVELOPMENT FEES FUND 20010000 CITY COUNCIL 30022200 PARK DEVELOPMENT 20012100 CITY MANAGER 30100000 ANTON STADIUM FUND Page 21 of 378 Account Code Summary Attachment 2 20012200 ADMINISTRATIVE SUPPORT 63500000 SUP.LAW ENFORCE.SVC.FD(SLESF) 30200000 OBSERVATORY PARK FUND 63520210 SLESF 30300000 PLAYGROUND & PARK AMENITIES FU 63600000 CBTHP OFFICER 30322230 PLAYGROUND AND PARK AMENITIES 63620210 CBTHP OFFICER 30400000 SWIMMING POOL FUND 63800000 ASSET FORFEITURE 11470.2 H&S F 30522250 RIVERSIDE PARK 63820210 ASSET FORFEITURE 11470 EXPENDI 30600000 SKATE PARK FUND 63900000 SPECIAL REVENUE POLICE 30700000 SOFTBALL COMPLEX FUND 64000000 PKG. DIST. #1 OPER & MAINT FUN 30800000 OPIOD SETTLEMENT FUND 64012600 ECONOMIC DEVELOPMENT 31100000 ARRC GENERAL OPERATING FUND 64020213 POLICE PARKING ENFORCEMENT 31122000 ARRC 67000000 FEDERAL AMERICAN RESCUE FUNDS 31200000 DOWNTOWN BUSINESS IMPROVEMENT 69500000 TRANSFER STATION 31212600 ECONOMIC DEVELOPMENT 69624000 SOLID WASTE MITIGATION FUND 31300000 LMIHF HOUSING ASSET FUND 70000000 SANITARY DISPOSAL SITE FUND 31323400 HOUSING 70024500 LANDFILL 700 31323431 LMI GENERAL ADMIN 70124500 LANDFILL CORRECTIVE 31500000 ADVANCED PLANNING FUND 70200000 DISPOSAL CLOSURE RESERVE FUND 31523100 COMMUNITY PLANNING 70224500 LANDFILL CLOSURE 31600000 SPECIAL RECREATION EVENTS 70400000 POST CLOSURE FUND-SOLID WASTE 31622861 SPECIAL RECREATION EVENTS 71000000 AMBULANCE SERVICES FUND 50000000 GAS TAX FUND 71021100 AMBULANCE SERVICES 50024214 TRAFFIC SIGNAL OPERATIONS 72000000 GOLF FUND 50500000 SIGNALIZATION FUND 72022400 GOLF 50800000 SB325 REIMBURSEMENT FUND 73000000 CONFERENCE CENTER FUND 50824210 SB325 ENGINEERING 73022600 CONFERENCE CENTER 50900000 S.T.P.77700000 AIRPORT FUND 50924210 STP ENGINEERING 77714000 CITY ATTORNEY 51100000 RAIL TRAIL FUND 77725200 AIRPORT OPERATIONS 51124210 Rail Trail 77800000 AIRPORT CAPITAL IMPROVEMENT FU 60000000 COMM. DEVELOPMT. BLOCK GRANT F 77825200 AIRPORT CAPITAL 60023411 CDBG GENERAL ADMIN 77900000 SPECIAL AVIATION FUND 60023412 CDBG ACTIVITY DELIVERY 77925200 AIRPORT SPECIAL 61100000 CDBG 16-CDBG-11147 80000000 ELECTRIC FUND 61112600 CDBG ECONOMIC DEVELOPMENT 80014000 CITY ATTORNEY 61123410 16-CDBG-11147 80026110 ELECTRIC OVERHEAD 61123411 CDBG GENERAL ADMIN 80026120 ELECTRIC UNDERGROUND 61200000 FUND 612 UNASSIGNED 80026200 TELEMETRY & CALIBRATION 61223400 HOME CDD HOUSING 80026210 SUBSTATION 61223422 HOME ACTIVITY DELIVERY 80026220 HYDROELECTRIC PLANT 61323400 HOME HOUSING ACTIVITIES 80026400 ELECTRIC ADMINISTRATION 61323421 HOME GENERAL ADMIN 80026440 POWER PURCHASES 62000000 CASP CERTIF & TRAINING 80100000 ELECTRIC CAPITAL RESERVE FUND 62023320 CASP CERTIF & TRAINING 80126100 ELECTRIC CIP 63000000 ASSET SEIZURE FUND 80126220 HYDROELECTRIC PLANT 63020210 ASSET SEIZURE EXPENDITURE 80500000 STREET LIGHTING FUND 63300000 H&S EDUCATION 11489(B)(2)(A1)80526150 STREET LIGHTING 63320210 H&S ASSET SEIZURE EXPENDITURE 80600000 PUBLIC BENEFITS CHARGES FUND Page 22 of 378 Account Code Summary Attachment 2 63400000 FEDERAL ASSET SEIZURE GRANTS F 63420250 FED ASSET SEIZURE EXPENDITURE 80626450 PUBLIC BENEFITS 80700000 ELECTRIC CAP AND TRADE FUND 80800000 ELECTRIC LOW CARBON FUEL STDS 80826100 ELECTRIC LOW CARBON FUEL STDS 82000000 WATER FUND 82027110 WATER 82027111 PROD OPERATIONS & MAINTENANCE 82027114 DISTRIB OPERATIONS & MAINT 82100000 WATER CAPITAL RESERVE FUND 82200000 WATER CONNECTION FEE FUND 82227113 WATER DISTRIBUTION CAPITAL 83000000 RECYCLED WATER 83027330 RECYCLED WATER 84000000 CITY/DIST. SEWER OPERATING FUN 84027220 WASTE WATER 84027221 CITY WASTE O & M 84027225 WASTE TREATMENT O & M 84100000 SEWER BOND DEBT SERVICE FUND 84127226 WASTEWATER TREATMENT CAPITAL 84200000 RATE STABILIZATION-CITY FUND 84300000 CONNECTION FEE SEWER FUND (CAP 84400000 CITY SEWER CAPITAL PROJECTS FU 84427221 CITY WASTEWATER O&M 844 84427222 CITY WASTE CAPITAL 90000000 SPECIAL DEPOSIT TRUST FUND 91500000 UKIAH VALLEY FIRE DEPARTMENT 91521400 UVFD FIRE ADMINISTRATION 91600000 UVFD PROP 172 91621400 UVFD PROP 172 91700000 UVFD MEASURE B UNASSIGNED 91721400 UVFD FIRE 91800000 UVFD MITIGATION FEES 91821400 UVFD MITIGATION 92000000 MSWMA OPERATIONS 92200000 MILLVIEW COUNTY WATER DISTRICT 92700000 REDWOOD VALLEY WATER DISTRICT 96900000 REDEVELOPMENT OBLIGATION RETIR 96917200 SUCCESSOR AGENCY 96995669 969 - RDA OBLIGATION RETIREMEN Page 23 of 378 51211 PERS UNFUNDED LIABILITY 54101 POSTAGE 51220 INSURANCE 54102 SMALL TOOLS 51230 WORKERS COMP 54103 LAB SUPPLIES 51240 MEDICARE 54106 SPECIALTY SUPPLIES 51260 FICA 54107 EMS SUPPLIES 51270 UNIFORM ALLOWANCE 54120 PW - SPECIAL SUPPLIES 51290 CELL PHONE STIPEND 54121 PW - ASPHALT CONCRETE 52100 CONTRACTUAL SERVICES 54122 PW - AGGREGATE BASE 52110 AMBULANCE BILLING 54124 PW - CONCRETE/SUPPLIES 52111 DEFIBRILLATOR MAINTENANCE 54125 PW - TRAFFIC PAINT 52112 M. S. OVERSIGHT 54126 PW-PREMARKS 52113 PLANNING STUDIES 54127 PW - SIGN POSTS/SHEETING 52114 COMPLIANCE STUDIES 54128 PW - COLD PATCH MATERIAL 52130 EDUCATIONAL & MARKETING MATL'S 54129 PW - TACK OIL 52131 ASSISTANCE TO SENIORS 54130 PW - SAFETY 52133 MONTHLY DISCOUNT PROGRAM 54131 PW - BARRICADES & CONES 52134 GENERAL ADMIN 54161 BACKGROUND & PHYSICALS 52135 ENERGY CONSERVATION PROGRAM 54162 ADVERTISING 52137 PUBLIC BENEFITS PROGRAM MGMT 54163 INTERVIEW SUPPLIES 52139 RESEARCH DEVELOPMENT & DEMO 54165 NEW EMPLOYEE FINGERPRINT 52150 LEGAL SERVICES/EXPENSES 54166 DOT TESTING PROGRAM 52151 EMPLOYEE BENEFIT ADMIN FEES 54167 EMPLOYEE DEVELOPMENT 52155 ACTIVITY DELIVERY 54169 LIVESCAN 52180 SECURITY SERVICES 54201 PRISONER EXPENSE 52181 VOLUNTEER EXPENSES 54202 MAJOR CRIME INVESTIGATIONS 52301 PROPERTY TAX ADMIN FEE 54203 RECRUITMENT 52304 LAFCO FEES AND PROP TAX EXP 54320 SOFTWARE 52500 TRUSTEE FEES 54330 COMPUTER AND TECHNOLOGY 52510 ADVERTISING & PROMOTION 54500 EQUIP RENTS AND LEASES 52515 ADVERTISING & PUBLICATION 54700 FINES & PENALTIES 52521 LIABILITY INSURANCE PREMIUM 55100 TELEPHONE 52522 LIABILITY & PROPERTY DEDUCT 55200 PG&E 52524 PROPERTY INSURANCE PREMIUM 55210 UTILITIES 52525 WORKER'S COMP. EXPENSE 56100 VEHICLE & EQUIPMENT MAINT. & R 52526 REMIF ASSESSMENT PAYMENTS 56112 EQUIPMENT PARTS FOR RESALE 52527 A.D.P. PREMIUM & DEDUCTIBLE 56120 EQUIPMENT MAINTENANCE & REPAIR 52528 LIABILITY INSURANCE 56125 LAB EQUIP-REPAIR & MAINT. 52529 EARTHQUAKE & FLOOD (DIC)56130 EXTERNAL SERVICES 52532 SAFETY & TRAINING SUPPORT 56210 FUEL & FLUIDS 52533 UVFA RETIREE HEALTH INS 56300 BUILDING MAINT. & REPAIR 52600 RENT 56410 EQUIPMENT RENTAL - PRIVATE 52601 DATA STORAGE & CONNECTIVITY 56504 FACILITY MAINTENANCE & REPAIR 52602 RENTAL OF CITY PROPERTY 56600 AIRFIELD MAINTENANCE & REPAIR 52841 SUCCESSOR AGENCY ADMIN 57100 LEARNING AND DEVELOPMENT 53000 LAWSUIT SETTLEMENT 57101 CONF & TRAINING-AQUATICS 54100 SUPPLIES 57300 MEMBERSHIPS & SUBSCRIPTIONS Object Code Summary Attachment 3 Page 24 of 378 58101 NCPA PLANT GENERATION 58102 NCPA POWER PURCHASES 58103 NCPA TRANSMISSION 58104 NCPA MANAGEMENT SERVICES 58105 NCPA THIRD PARTY SALES 58202 CHEMICALS 58401 AVIATION FUEL 58410 GARAGE LUBRICANTS & PARTS 58510 REIMBURSABLE JOBS 59100 PROPERTY TAXES PAID 59101 FEES 59102 FRANCHISE FEES 59105 CONTRIBUTIONS TO OTHER AGENCY 59106 SENIOR TRASH SUBSIDY 59108 BANK FEES 59400 OTHER EXPENSES 59500 LOANS ISSUED 59502 SCHOLARSHIPS 61200 PURCHASING ALLOCATION 61300 BILLING & COLLECTION ALLOCATIO 61410 RENT ALLOCATION 61420 BUILDING MAINTENANCE ALLOCATIO 61422 IT ALLOCATION 61430 CORP YARD ALLOCATION 61500 INSURANCE ALLOCATION 61600 GARAGE ALLOCATION 61700 DISPATCH 62100 ADMIN & OVERHEAD ALLOCATION 63000 INTERFUND SERVICES USED 70101 LOAN PAYMENTS MADE 70102 BOND INTEREST EXPENSE 70103 LOAN INTEREST 70201 LOAN PRINCIPAL PAYMENTS 70202 BOND PRINCIPAL PAYMENTS 74500 CAPITAL LEASE PRINCIPAL 74501 CAPITAL LEASE INTEREST 80100 MACHINERY & EQUIPMENT 80210 LAND ACQUISITION 80220 BUILDING IMPROVEMENTS 80230 INFRASTRUCTURE 90100 LOAN PROCEEDS 90101 LOAN PAYMENT RECEIVED Page 25 of 378 Page 26 of 378 Page 27 of 378 Page 28 of 378 Page 29 of 378 Page 30 of 378 Page 31 of 378 Page 32 of 378 Page 33 of 378 Page 34 of 378 Page 35 of 378 Page 36 of 378 Page 37 of 378 Page 38 of 378 Page 39 of 378 Page 40 of 378 Page 41 of 378 Page 42 of 378 Page 43 of 378 Page 44 of 378 Page 45 of 378 Page 46 of 378 Page 47 of 378 Page 48 of 378 Page 49 of 378 Page 50 of 378 Page 51 of 378 Page 52 of 378 Page 53 of 378 Page 54 of 378 Page 55 of 378 Page 56 of 378 Page 57 of 378 Page 58 of 378 Page 59 of 378 Page 60 of 378 Page 61 of 378 Page 62 of 378 Page 63 of 378 Page 64 of 378 Page 65 of 378 Page 66 of 378 Page 67 of 378 Page 68 of 378 Page 69 of 378 Page 70 of 378 Page 71 of 378 Page 72 of 378 Page 73 of 378 Page 74 of 378 Page 75 of 378 Page 76 of 378 Page 77 of 378 Page 78 of 378 Page 79 of 378 Page 80 of 378 Page 81 of 378 Page 82 of 378 Page 83 of 378 Page 84 of 378 Page 1 of 4 Agenda Item No: 8.b. MEETING DATE/TIME: 6/4/2025 ITEM NO: 2025-602 AGENDA SUMMARY REPORT SUBJECT: Adoption of an Ordinance Amending Ukiah City Code to Update the City's Sign Regulations, Modifying Standards for Signage Type, Placement, Illumination, and Design Consistency Across Zoning Districts. DEPARTMENT: Community Development PREPARED BY: Jesse Davis, Chief Planning Manager, Katherine Schaefers, Planning Manager PRESENTER: Consent Calendar ATTACHMENTS: 1. Ordinance 2. Planning Commission 2025-01 Resolution Summary: Council will consider adoption of an Ordinance amending Ukiah City Code to update the sign regulations by modifying standards for signage type, placement, illumination, and design consistency across zoning districts. Background: The City of Ukiah’s sign regulations are codified in Division 9, Chapter 7 of the Ukiah City Code and govern the size, placement, and design of signage across most zoning districts, with the exception of the Airport Industrial Park – Planned Development/Airport Park Boulevard area. Although the City has made incremental updates over time, the current regulatory framework remains largely based on Ordinance No. 685, originally adopted in 1976 and subsequently amended by Ordinances 756 (1981), 822 (1983), 1106 (2008), and 1148 (2014). While the 2008 and 2014 updates to the City’s sign ordinance amended general provisions, the current regulations still do not fully reflect the goals of the 2040 Ukiah General Plan. Specifically, Land Use Element Policy LU-11.7 (Sign Regulations) calls for streamlining and clarifying the sign review and approval process. This policy, originally derived from a similar goal in the 1995 General Plan (Existing Program CD-13.1c, modified), remains unfulfilled, as past efforts focused more on design guidance for new development than on updating the permitting process. Given Ukiah’s largely built-out environment, there is now a clear need for updated sign regulations that support existing business owners, clarify permitting requirements, and improve Staff efficiency. For example, Staff notes that in recent years, very few sign permits have been submitted for projects not requiring building review, such as changes in sign copy or temporary banners, even though these typically require a permit under existing guidelines. These include updates to sign copy or temporary banners. These types of signs typically require a permit under current guidelines. Mindful of the general plan and changes in advertising trends and allowances, Staff has prepared the recommended Ordinance (Attachment 1) for adoption. The proposal was reviewed and received a previous recommendation from the Planning Commission (Attachment 2), as well as the Design Review Board, prior to introduction to the City Council at its regular meeting on May 21, 2025. Design Review Board: The Design Review Board (DRB) met on February 27, 2025, to review the proposed Page 85 of 378 Page 2 of 4 amendment. The DRB unanimously recommended that the Planning Commission approve the amendment, with the following modifications: 1. Change the hearing body for Mural Permits from the Zoning Administrator to the Design Review Board. 2. Strengthen enforcement and clarity in the following sections: UCC 3230: Maintenance and Repair; UCC 3231: Abandoned Signs; UCC 3232: Sign Removal The DRB also suggested that it serve as the body to evaluate mural permits on private commercial structures and provide recommendations on architecture, site design, signage, and other urban design elements to City staff, the Zoning Administrator, the Planning Commission, and City Council. Planning Commission: On April 23, 2025, the Ukiah Planning Commission reviewed the proposed amendments to the Ukiah City Code and unanimously recommended approval to the City Council, adopting Resolution No. 2025-01 (Attachment 2). In addition to supporting the ordinance, the Commission recommended that the City Council consider removing Section 3227(12) of the Ukiah City Code. This section refers to the “Freeway Logo Board System,” which is now in place. California began implementing the freeway logo sign program in 1971. These blue signs display gas, food, and lodging services. The special provisions allowing increased sign height were intended to be temporary and only applicable until the freeway logo system became available. Now that the system is in place, those provisions no longer apply. All affected signs must conform to the general provisions of the City of Ukiah sign ordinance and be removed within three years of the logo system’s availability. City Council - Introduction: At its Regular Meeting on May 21, 2025, the Ukiah City Council unanimously moved to introduce the ordinance for adoption (4-0). The Council introduced the ordinance as recommended by Staff, with one minor modification to Section 3225(I) concerning special event signage. The revised language specifies that governmental, educational, civic, or religious special event signs may be posted up to twenty (20) days before the event and must be removed within two (2) days afterward. The maximum sign size and number limitations have been removed, but signs must receive prior approval from the Community Development Director. This section does not apply to handbills or small posters for the same events. Discussion: The proposed ordinance amends Ukiah City Code Division 9, Chapter 7, “Signs,” to ensure consistency across zoning districts and address prohibited signage. If adopted, the amendments will clarify existing regulations, align with the 2040 General Plan, and improve readability and enforcement, particularly regarding prohibited signage. The goal is to balance business visibility with community aesthetics, minimize visual clutter, and address potential concerns from digital signage. It also streamlines the review of signage that doesn’t require a building permit by using objective standards. Additionally, murals on private structures will no longer require Planning Commission review but will be evaluated by the Design Review Board to encourage more public artwork by reducing application barriers. These updates are part of the City’s ongoing efforts to modernize development standards, support local businesses, and enhance the visual character of commercial and neighborhood areas. While the existing sign regulations balance business visibility with aesthetic and safety considerations, updates are needed to reflect technological advances, new advertising methods, and streamline the administrative process. The proposed amendments include the following changes: Prohibited Signs The ordinance clarifies and expands sign prohibitions to address emerging technologies and advertising trends. It directly prohibits attention-getting devices like flashing, rotating, animated, or moving signs, including digital signage with video screens, LED displays with frequent image changes, and scrolling text. Air-powered inflatable devices and motion-based flags are also prohibited. Signs that emit sound or visual effects, such as interactive fuel dispenser screens, are banned. Additionally, cannabis, alcohol, and tobacco signage that depicts minors or uses imagery appealing to children would be further restricted. Outdoor advertising, such as billboards and off-site signs, remains prohibited. The ordinance also explicitly bans signs that physically move Page 86 of 378 Page 3 of 4 or create the illusion of movement, including digital signs with frequently changing images or videos. Current regulations allow 60 days to remove prohibited or nonconforming signs, but this would be reduced to 30 days to improve visual aesthetics and minimize distractions. Staff also recommends tightening regulations on cannabis-related signage, in line with California Code of Regulations §15040, and extending similar provisions to alcohol- and tobacco-related signage, although these entities appear effectively regulated by various industry, state, and federal standards. Streamlined Review Process To better align with the General Plan, the City proposes streamlining the sign review process by processing all sign approvals through the Building or Encroachment Permit process, eliminating the need for separate sign- specific permits. Temporary signage regulations would also be simplified by allowing certain temporary signage without a permit. The allowable display period for temporary banners, pennants, and balloons would be reduced from 45 days to 15 days per year. Additionally, the proposed changes expand the types of signs exempt from permits, such as painted wall and window signs that don’t require building, electrical, or encroachment permits. Property owners could also replace sign copy without requiring approval, as long as no building or encroachment permits are necessary. These changes are intended to reduce administrative burdens, improve efficiency, and support local businesses by streamlining the review process. Minor Modifications The ordinance includes provisions to encourage artistic murals on private structures by shifting review to the Design Review Board, making it easier to install public art and improve community character. The ordinance also updates signage allowances for churches and schools in R1 zoning districts, acknowledging their unique role in Ukiah’s neighborhoods and the limitations of the City's existing sign regulations. Additionally, provisions are included to allow advertisements on public sidewalks for City-sponsored events, such as “Pastels in the Plaza.” Lastly, the ordinance updates titles and internal references to align with current City procedures and removes subjective terms, such as "tasteful," that were hard to define. Design Standards & Illumination In line with regulations from other California jurisdictions, the proposed ordinance sets clear design standards and illumination requirements to ensure high-quality, architecturally compatible signage while minimizing light pollution. • Design Standards (UCC §3228): Signs must integrate with building architecture, using proportional designs and appropriate materials that preserve architectural and historic features. New internally illuminated signs would be restricted in non-commercial zones, and durable materials would be required for long-term integrity. • Illumination (UCC §3229): To prevent glare and light pollution, signs must shield light sources, dim after 10:00 PM, and limit brightness. External and halo lighting are preferred for new monument signs, and illuminated signs must avoid light spill onto adjacent properties or public rights-of-way. These updates aim to balance visibility needs with community character and environmental considerations. Code Compliance The proposed amendment enhances enforcement by clarifying fines, expanding the Community Development Director’s authority, and strengthening penalties. Compliance timeframes would also be shortened, improving the regulation and oversight of temporary signage. The Planning Division and Code Enforcement staff will use Page 87 of 378 Page 4 of 4 the interim period before the ordinance takes effect to conduct outreach, educate property owners, and offer businesses a chance to rectify non-compliant signage before penalties are imposed. Analysis Pursuant to the California Environmental Quality Act The proposed ordinance is exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines §15061(b)(3), the Common Sense Exemption, as it can be seen with certainty that there is no possibility the activity may have a significant effect on the environment. The ordinance does not authorize new development, intensify land uses, or permit physical alterations that would result in environmental impacts. Instead, it updates and clarifies existing regulations related to signage, streamlines administrative procedures, and establishes objective standards for review. Additionally, the project is categorically exempt under the following CEQA Guidelines: • §15301 (Existing Facilities): Applies because the ordinance pertains primarily to continued use and minor alterations of existing signage infrastructure with negligible or no expansion of use. • §15303 (New Construction or Conversion of Small Structures): Applies to occasional new, small freestanding signs or minor structural modifications consistent with the updated standards. • §15311 (Accessory Structures): Applies on-premises signage accessory to legally established uses. The project does not trigger any exceptions under §15300.2 that would preclude use of these exemptions. Staff recommends Council adopt the Ordinance (Attachment 1) amending Ukiah City Code to update the City's sign regulations by modifying standards for signage type, placement, illumination, and design consistency across zoning districts. Recommended Action: Adopt an Ordinance amending Ukiah City Code to update the sign regulations by modifying standards for signage type, placement, illumination, and design consistency across zoning districts. BUDGET AMENDMENT REQUIRED: N/A CURRENT BUDGET AMOUNT: N/A PROPOSED BUDGET AMOUNT: N/A FINANCING SOURCE: N/A REVENUE: No GRANT: No PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A COORDINATED WITH: City Manager's Office; City Attorney STRATEGIC PLAN (SP): SP 3A - Review and revise land use planning documents to be reflective of the long- term vision for the community CLIMATE INITIATIVES (CI):CL 5A – Update zoning ordinance. GENERAL PLAN ELEMENTS (GP): Goal LU-11, Policy LU-11.7 (Sign Regulations) Page 88 of 378 ORDINANCE NO.X ORDINANCE OF THE CITY COUNCIL OF THE CITY OF UKIAH ADDING AND AMENDING VARIOUS SECTIONS OF THE UKIAH CITY CODE REGULATING SIGNAGE The City Council of the City of Ukiah hereby ordains as follows: SECTION ONE. FINDINGS •The City’s sign regulations, outlined in Division 9, Chapter 7 of the Ukiah City Code, provide standards for signage across zoning districts. These regulations have been periodically updated since the adoption of Ordinance No. 685 in 1976, with further amendments made through Ordinances 756 (1981), 822 (1983), 1106 (2008), and 1148 (2014). •The City’s 2040 General Plan includes Land Use Element Policy LU-11.7, which directs the City to streamline and clarify the sign review and approval process. •The current sign regulations require updates to reflect advancements in technology, changes in advertising practices, and to correct administrative inefficiencies. These updates are necessary to maintain a balance between business visibility, community aesthetics, and public safety. •The proposed amendments are intended to clarify sign types, streamline the approval process, establish stricter illumination standards to reduce light pollution, and improve enforcement through clearer compliance mechanisms. •The Design Review Board is established to ensure that new development and aesthetic improvements within the City reflect adopted design standards and preserve community character. •To support this role, the Design Review Board will have the authority to review and approve Mural Permits for artwork proposed on private structures. This review process ensures consistency with design guidelines, respects historical context, provides opportunities for public input, and reflects community values. •The City has determined that the proposed ordinance amendment is categorically exempt from environmental review under the California Environmental Quality Act (CEQA), pursuant to CEQA Guidelines Sections 15301 (Existing Facilities), 15303 (New Construction or Conversion of Small Structures), 15311 (Accessory Structures), and the general exemption under Section 15061(b)(3). SECTION TWO. Section 1169 in Division 1, Chapter 4, Article 4B of the Ukiah City Code is hereby amended to read as follows: §1169 DUTIES OF THE BOARD It shall be the function and duty of the Design Review Board to review proposed site development permit applications, planned development applications and precise development plans, work with staff and the applicants to ensure design consistency with the Ukiah General ATTACHMENT 1 Page 1 of 32 Page 89 of 378 Plan, Zoning Code, and Design Review Guidelines, review and make decisions on issuance of mural permits for murals on private commercial structures, and make recommendations concerning architecture, site design layout, landscaping, parking, signage, exterior lighting, and other aspects of urban design to City staff, Zoning Administrator, Planning Commission and City Council as appropriate. SECTION THREE. Chapter 7 of Division 3 of the Ukiah City Code is hereby amended to read as follows: CHAPTER 7 SIGNS1 The purpose of this chapter is to provide standards for the regulation of the height, size, location and appearance of signs in order to safeguard and enhance property values; to protect public and private investment in buildings and open spaces; to preserve and improve the appearance of the city as a place in which to live and work and as an attraction to nonresidents who come to visit or trade; to encourage sound signing practices as an aid to business and for the information of the public; to prevent excessive and confusing sign displays; to reduce hazards to motorists and pedestrians; to identify and regulate prohibited signs; to promote the public health, safety general welfare of the city; and to minimize light trespass onto adjacent properties and the night sky, ensuring a balance between visibility and environmental considerations. ARTICLE 1. DEFINITIONS SECTION: §3200: Definitions Generally §3200.01: Abandoned Sign §3200.02: Advertising Message §3200.03: Animated Signs §3200.04: Architectural Projection §3200.05: Area Of A Sign §3200.06: Area Identification Sign §3200.07: Attached Sign §3200.08: Awning §3200.09: Detached Sign §3200.10: Background Area §3200.11: Banner Sign §3200.12: Building Face §3200.13: Building Frontage §3200.14: Building Inspector §3200.15: Business Frontage §3200.16: Canopy Or Marquee §3200.17: Changeable Copy Sign §3200.18: Construction Sign §3200.19: Development Project Sign §3200.20: Directional Sign Page 2 of 32 Page 90 of 378 §3200.21: Directly Illuminated Sign §3200.22: Exempt Sign §3200.23: Facelift §3200.24: Face Of Sign §3200.25: Flashing Sign §3200.26: Free Standing Sign §3200.27: Front Footage Of Building Occupancy §3200.28: Height Of Sign §3200.29: Incidental Sign §3200.30: Identification Sign §3200.31: Indirectly Illuminated Sign §3200.32: Individual Letter Sign §3200.33: Modular Sign §3200.34: Moving Sign §3200.35: Mural §3200.36: Nameplate §3200.37: Nonconforming Sign §3200.38: Occupant §3200.39: Off-Site Sign §3200.40: On-Site Sign §3200.41: Parcel Of Property §3200.42: Parapet Or Parapet Wall §3200.43: Planning Director/Community Development Director §3200.44: Political Sign §3200.45: Portable Sign §3200.46: Premise Or Premises §3200.47: Projecting Sign §3200.48: Public Service Information Sign §3200.49: Reader Board §3200.50: Real Estate Or Property Sign §3200.51: Roof Line §3200.52: Roof Sign §3200.53: Rotating Sign §3200.54: Shopping Center §3200.55: Sign §3200.56: Sign, In-Window §3200.57: Sign Program §3200.58: Sign Structure §3200.59: Special Events Sign §3200.60: Street Or Parcel Frontage §3200.61: Structure §3200.62: Temporary Sign §3200.63: Temporary Window Sign §3200.64: Total Aggregate Sign Area §3200.65: Unlawful Sign §3200.66: Wall Sign (Fascia Sign) §3200 DEFINITIONS GENERALLY For the purposes of this Chapter, unless otherwise apparent from the context, certain words and phrases used in this Chapter are defined in this Article. Page 3 of 32 Page 91 of 378 §3200.01 ABANDONED SIGN "Abandoned sign" shall mean a sign which no longer directs, advertises or identifies a legal business establishment, product or activity, for a period of sixty (60) days or more, on the premises where such sign is displayed. §3200.02 ADVERTISING MESSAGE "Advertising message", "copy" shall mean any written, graphic or pictorial form on a sign describing products or services being offered. §3200.03 ANIMATED SIGNS "Animated sign" shall mean any sign which is designed and constructed to give a message through a sequence of progressive changes of parts or lights or degree of lighting. §3200.04 ARCHITECTURAL PROJECTION "Architectural projection" shall mean a marquee, porch, canopy or other similar projection. §3200.05 AREA OF A SIGN "Area of a sign" shall mean the entire area within a single continuous perimeter composed of squares or rectangles which enclosed the extreme limits of the advertising message, announcement declaration, demonstration, display, illustration, insignia, surface or space, together with any frame or other materials, color or condition which forms an integral part of the display and is used to differentiate such sign from the wall or background against which it is placed; excluding the necessary supports or uprights on which such sign is placed. Where a sign has two (2) or more faces, the area of one face and one-half (1/2) of the second face shall be included in determining the area of the sign. Where a sign consists only of individual letters, numerals, symbols or other similar components and is painted on or attached flat against the wall of a building and where such individual components are not within a circumscribed frame area, the total area of the sign shall be the sum of the areas of the square or rectangles surrounding each individual sign component. §3200.06 AREA IDENTIFICATION SIGN "Area identification sign" shall mean a permanent sign used to identify a neighborhood, subdivision, shopping district, industrial district, agricultural district or any special community area. §3200.07 ATTACHED SIGN "Attached sign" shall mean any sign which is fastened, attached, connected or supported in whole or in part by a building or structure other than a sign structure which is supported wholly by the ground (see graphic illustration section). §3200.08 AWNING "Awning" shall mean a temporary shelter supported entirely from the exterior wall of a building and composed of nonrigid materials except for the supporting framework. §3200.09 DETACHED SIGN "Detached sign" shall mean any sign not supported in whole or in part by a building or structure other than by a sign structure which is supported wholly by the ground (see graphic illustration section). §3200.10 BACKGROUND AREA "Background area" shall mean the entire area of a sign on which copy could be placed, as opposed to the copy area. Page 4 of 32 Page 92 of 378 §3200.11 BANNER SIGN "Banner sign" shall mean a temporary sign composed of lightweight material either enclosed or not enclosed in a rigid frame, secured or mounted so as to allow movement of the sign caused by movement of the atmosphere. §3200.12 BUILDING FACE "Building face" shall mean all window and wall area of a building in one plane or elevation. §3200.13 BUILDING FRONTAGE "Building frontage" shall mean the linear length of a building facing the public right of way. §3200.14 BUILDING OFFICIAL "Building Official" shall mean the chief building official or his duly authorized representative. §3200.15 BUSINESS FRONTAGE "Business frontage" shall mean that primary frontage within a parcel of land which the user considers his place of business. §3200.16 CANOPY OR MARQUEE "Canopy or marquee" shall mean a permanent roof-like shelter extending from part or all of a building face over a public right of way and constructed of some durable material such as metal, glass, plastic or wood. §3200.17 CHANGEABLE COPY SIGN "Changeable copy sign" shall mean a sign on which copy is changed manually or electrically but not limited to time, temperature and date. §3200.18 CONSTRUCTION SIGN "Construction sign" shall mean a temporary sign identifying the persons, firms or business directly connected with a construction project. §3200.19 DEVELOPMENT PROJECT SIGN "Development project sign" shall mean a temporary sign identifying a proposed development project, or one under construction. §3200.20 DIRECTIONAL SIGN "Directional sign" shall mean any sign which serves solely to designate the location or direction of any place of business or area. §3200.21 DIRECTLY ILLUMINATED SIGN "Directly illuminated sign" shall mean any sign designed to provide artificial light directly or through transparent or translucent material from a source of light within or on such sign, including, but not limited to, neon and incandescent lamp signs. §3200.22 EXEMPT SIGN "Exempt sign" shall mean a sign exempt from normal permit requirements. §3200.23 FACELIFT "Facelift" shall mean the remodeling of a building’s frontage which is visible from a public right of way, so that the building material, door frames, window frames and signs are designed in harmony with each other. Page 5 of 32 Page 93 of 378 §3200.24 FACE OF SIGN "Face of sign" shall mean the entire face of a sign on which copy could be placed. §3200.25 FLASHING SIGN "Flashing sign" shall mean an illuminated sign which exhibits changing light or color effect by blinking or any other such means so as to provide a nonconstant illumination. §3200.26 FREE STANDING SIGN "Free standing sign" can also be referred to as "ground sign", "detached sign", "pole sign" and "monument sign" and shall mean a sign erected to a free standing frame or support, mast or pole and not attached to anything. These signs should be designed so that the style of the sign and its base are consistent with the architecture of the buildings on the site. They are typically oriented perpendicular to the adjacent street and sidewalk and have a maximum of two parallel sign faces. §3200.27 FRONT FOOTAGE OF BUILDING OCCUPANCY "Front footage of building occupancy" shall mean a single lineal dimension measured horizontally along the front of a building which defines the limits of a particular occupancy at that location (see graphic illustration section). §3200.28 HEIGHT OF SIGN "Height of sign" shall mean the vertical distance measured from the adjacent street grade or upper surface of the nearest curb of a street other than an elevated roadway, whichever permits the greatest height, to the highest point of said sign (see graphic illustration section). §3200.29 INCIDENTAL SIGN "Incidental sign" shall mean an onsite sign of limited size that provides information pertaining to goods, products, services or facilities which are available on the premises, primarily serving informational or directional purposes for the public. . §3200.30 IDENTIFICATION SIGN "Identification sign" shall mean a sign which serves to tell only the name, address and lawful use of the premises upon which it is located. A bulletin board of a public, charitable or religious institution used to display announcements relative to meetings to be held on the premises is an identification sign. §3200.31 INDIRECTLY ILLUMINATED SIGN "Indirectly illuminated sign" shall mean a sign whose illumination is derived entirely from an external artificial source which is arranged so that no direct rays of light are projected from such artificial source into residences or streets. §3200.32 INDIVIDUAL LETTER SIGN "Individual letter sign" shall mean any sign made of self-contained letters that are mounted on the building. §3200.33 MODULAR SIGN "Modular sign" shall mean a sign with more than two (2) faces identifying the same product or use. §3200.34 MOVING SIGN "Moving sign" shall mean any sign or device which has any visible moving part, visible revolving part, or visible mechanical movement of any description, or other apparent visible movement achieved by electrical, electronic or kinetic means, including intermittent pulsations. Page 6 of 32 Page 94 of 378 §3200.35 MURAL "Mural" shall mean a painting on a wall or ceiling. §3200.36 NAMEPLATE "Nameplate" means a sign which designates the name and address of a person or persons occupying the premises upon which it is located. §3200.37 NONCONFORMING SIGN "Nonconforming sign" shall mean a legally existing sign at the time of the effective date of an ordinance which does not conform to the provisions of said code. §3200.38 OCCUPANT "Occupant" shall mean one who occupies a group of buildings, a building or each substantially separate physical division of a building devoted to a single enterprise and does not refer to individual tenants that may share said division of a building. §3200.39 OFF-SITE SIGN "Off-site sign", also known as off-premise and billboard, shall mean any sign not located on the premises of the business or entity indicated or advertising by said sign. This definition shall include poster panels, painted bulletins and other similar advertising displays. §3200.40 ON-SITE SIGN "On-site sign", also known as on-premise and business sign, shall mean any sign directing attention to a business, commodity, service or entertainment conducted, sold or offered upon the same premises as those upon which the sign is maintained. §3200.41 PARCEL OF PROPERTY "Parcel of property" shall mean a parcel of land shown on a subdivision map, record of survey map, parcel map or a parcel described by metes and bounds which constitutes one development site whether composed of a single unit of land or contiguous units under common ownership. §3200.42 PARAPET OR PARAPET WALL "Parapet or parapet wall" shall mean that portion of a building wall that rises above the roof level. §3200.43 PLANNING/COMMUNITY DEVELOPMENT DIRECTOR "Planning director" shall mean the Community Development Director of the City or his designated representative. §3200.44 POLITICAL SIGN "Political sign" shall mean a sign designed for the purpose of soliciting support of, or opposition to, a candidate or proposition at a public election. §3200.45 PORTABLE SIGN "Portable sign" shall mean any sign not permanently affixed to the ground or a structure on the premises it is intended to occupy (see graphic illustration section). §3200.46 PREMISE OR PREMISES "Premise or premises" shall mean a parcel of property. Page 7 of 32 Page 95 of 378 §3200.47 PROJECTING SIGN "Projecting sign" shall mean a sign which is attached to and projects from the structure or building face. Appropriate materials include wood and metal with carved or applied lettering, or any other material that is architecturally compatible with the building to which the sign is attached. §3200.48 PUBLIC SERVICE INFORMATION SIGN "Public service information sign" shall mean any sign intended primarily to promote items of general interest to the community, such as time, temperature, date, atmospheric conditions, news or traffic control, etc. §3200.49 READER BOARD "Reader board" shall mean any sign which would allow changing of individual letters for different messages. §3200.50 REAL ESTATE OR PROPERTY SIGN "Real estate or property sign" shall mean any sign pertaining to the sale, lease or rental of land or buildings. Usually a temporary sign. §3200.51 ROOF LINE "Roof line" shall mean the top edge of the roof or top of the parapet, whichever forms the top line of the building silhouette. §3200.52 ROOF SIGN "Roof sign" shall mean any sign erected upon, against or directly above a roof or top of or above the parapet of a building (see graphic illustration section). §3200.53 ROTATING SIGN "Rotating sign" shall mean any sign or portion thereof which physically revolves about an axis. §3200.54 SHOPPING CENTER "Shopping center" shall mean a unified commercial development on a minimum site of two (2) acres occupied by a group of five (5) or more separate businesses occupying substantially separate divisions of a building or buildings fronting on a privately owned common mall or parking lot, rather than on a public street. §3200.55 SIGN "Sign" shall mean a visual communications device used to convey a message to its viewers. A sign shall mean and include every advertising message, announcement, declaration, demonstration, display, illustration, insignia, surface or space erected or maintained in view of the observer thereof for identification, advertisement or promotion of the interests of any person, entity, product or service. §3200.56 SIGN, IN-WINDOW "In-window sign" shall mean any sign painted on the inside or outside of a window or any sign erected or hung on the inside of a window, the purpose of said sign to be seen by persons outside of the building. §3200.57 SIGN PROGRAM "Sign program" shall mean an integrated system of signs proposed for one or more businesses, usually for a shopping center or group of uses on a single parcel. Sign programs create a coordinated set of standards for signs on properties with multiple buildings or tenants and establish uniform sign design elements such as size, color, materials, lighting, and placement Page 8 of 32 Page 96 of 378 on the property. The purpose of sign programs is to provide for project specific designs and sign accommodations that take into account compatible and appropriate signage which can be reviewed concurrently with the review of building designs and site layout. Sign programs are not intended to provide for additional signage than would otherwise be allowed and may not provide for approval of otherwise prohibited sign types §3200.58 SIGN STRUCTURE "Sign structure" shall mean the supports, uprights, braces and framework of the sign. §3200.59 SPECIAL EVENTS SIGN "Special events sign" shall mean a sign advertising or pertaining to any civic, patriotic or special event of general public interest taking place within the City. §3200.60 STREET OR PARCEL FRONTAGE "Street or parcel frontage" shall mean the length of a lot or parcel of land along or fronting on a street or other principal thoroughfare but not including such length along an alley, watercourse, railroad right of way or limited access roadway or freeway (see graphic illustration section). §3200.61 STRUCTURE "Structure" shall mean that which is built or constructed, an edifice or building of any kind, or any piece of work artificially built up or composed or parts joined together in some definite manner. §3200.62 TEMPORARY SIGN "Temporary sign" shall mean a sign which is not permanently affixed. Any other device constructed of lightweight material used for the purpose of conveying a message. §3200.63 TEMPORARY WINDOW SIGN "Temporary window sign" shall mean a sign painted on the window or constructed of paper, cloth or other like material and attached to the interior or exterior side of a window or glass area. Does not include display merchandise. §3200.64 TOTAL AGGREGATE SIGN AREA "Total aggregate sign area" shall mean the combined total display area of each sign located on the premises. §3200.65 UNLAWFUL SIGN "Unlawful sign" shall mean a sign which contravenes this guideline or which a public official may declare unlawful if it does not comply with the City’s Design Standards set forth in Section 3228 of this Code becomes dangerous or a traffic hazard to public safety, or a nonconforming sign for which a permit required under a previous ordinance was not obtained. §3200.66 WALL SIGN (FASCIA SIGN) "Wall sign (fascia sign)" shall mean a sign attached to or erected against a wall of a building. Any sign affixed in such a way that its exposed face is parallel to the plane of the building. Wall signs include most types of signage that are attached to the face of a building wall. These include channel letters made out of wood, metal or plastic. Wall signs may be painted. Wall signs should be oriented to achieve balanced composition and harmony with other architectural elements of a building facade. Wall signs should be placed on a flat building surface and should not be placed over or otherwise obscure architectural building features. Page 9 of 32 Page 97 of 378 ARTICLE 2. PERMITS, FEES, INSPECTIONS, APPROVALS AND INDEMNIFICATIONS SECTION: §3220 Permits Required §3221 Application For Permit §3222 Building, Encroachment, And Electrical Permits §3223 Issuance Of Permits §3224 Signs Exempted From Permit Requirements §3220 PERMITS REQUIRED Except as otherwise provided within these regulations, it shall be unlawful for any person to erect, construct, enlarge, move or convert any sign within the city limits, or cause the same to be done, without first obtaining a sign permit for each such sign from the Building Official as required by these regulations. These directives shall not be construed to require any permit for the repainting, cleaning and other normal maintenance or repair of a sign or sign structure for which a permit has been previously issued, so long as the sign or sign structure is not modified in any way. §3221 APPLICATION FOR PERMIT Application for such permits shall be made upon forms provided by the Building Official and shall contain or have attached thereto the following information and material: A. The consent of the owner or person entitled to possession or their authorized representative or the sign user (name, address and telephone number). B. Name, address, telephone number, license number of the sign contractor or sign erector as required by ordinance. C. A plot plan indicating the location of the building, structure, lot or parcel of property to which or upon which the sign or other advertising structure is to be placed or erected, including data showing building elevation and street frontages. D. A detailed sketch with color swatches depicting the sign or sign structure and its relation to the building or use which it intends to identify. E. Copies of a plan showing: 1. Position of sign or other advertising structure in relation to adjacent buildings or structures. 2. Construction design, size and type of material used. 3. A statement or diagram depicting the size and dimensions of all existing permanent advertising displays on the premises at the time of application. Current dated photographs may be used for this purpose. §3222 BUILDING, ENCROACHMENT, AND ELECTRICAL PERMITS A building permit shall be required for any sign which, in the opinion of the chief building official, constitutes a structure or structural alteration. An electrical permit shall be required for any sign to be served by electricity. An encroachment permit shall be required from the city public works department for any sign located within or projecting into the public right of way. Applications for encroachment permits under this article shall be filed with the public works department accompanied by a plot plan sufficient to show the details of the proposed sign size, height, any Page 10 of 32 Page 98 of 378 other information deemed necessary by the Community Development Director or Public Works Director, and application fees established from time to time by resolution of the city council adopted in accordance with the procedures required by law. The Public Works Director retains the right to revoke any issued encroachment permit for a sign in the right of way determined to be a nuisance or detrimental to the public safety or convenience. §3223 ISSUANCE OF PERMITS The Director of Community Development shall issue a permit for the erection, alteration or relocation of a sign within the city when an application therefor has been properly made and the sign complies with all appropriate laws and regulations of the city. Every permit issued by the Director of Community Development under the provisions of this article shall expire by limitation and become null and void if the work authorized by such permit is not commenced within sixty (60) days from the date of such permit, or if the work authorized by such permit is suspended or abandoned for a period of one hundred twenty (120) days or more at any time after the work is commenced. Before such work can be commenced or resumed thereafter a new permit shall first be obtained and the fee therefor shall be one-half (1/2) the amount required for a new permit for such work, provided no changes have been made or will be made in the original plans and specifications for such work; and provided further, that such suspension or abandonment has not exceeded one year. The director of community development may, in writing, suspend or revoke a permit issued under provisions of this article whenever the permit is issued on the basis of a material omission or misstatement of fact, or in violation of any provisions of this article. A. Revocation: The building inspector may, in writing, suspend or revoke a permit issued under the provisions of these regulations whenever the permit is issued on the basis of a misstatement or omission of material fact or fraud or failure to comply with this ordinance. B. Review: The building inspector may, in writing, deny issuance of a permit when in fact the sign or sign structure in question requires review and opinion for quality construction and design standards. Such review of the application will then be conducted by the building code board of appeals and a decision rendered within fourteen (14) working days after the initial permit application was filed with the city. §3224 SIGNS EXEMPTED FROM PERMIT REQUIREMENTS The following signs do not require a sign permit: A. Professional or business signs in residential zones not to exceed two (2) square feet in area for home occupations as allowed by the zoning ordinance. B. For real estate signs, no single face may exceed six (6) square feet for each single-family home or duplex, and sixteen (16) square feet for multiple-family uses. Signs for commercial uses may not exceed thirty two (32) square feet per face. These signs must be removed when the property is taken off the market. C. One political campaign sign on private property not exceeding four (4) square feet in area or four feet (4') in height. These signs shall be removed within ten (10) days following the elections. Such signs should not be erected prior to eighty-eight (88) days before the election. Property owners and residents are strongly encouraged to comply with this eighty-eight (88) day limit. The City shall post on the portion of its website where the City posts the "voluntary spending limit candidates/committees" list pursuant to section 2081D7 of this code, a list of Page 11 of 32 Page 99 of 378 candidates and campaign committees who have committed in writing to distributing and posting campaign signs on private property no more than eighty-eight (88) days before the election. D. Names of buildings or dates of erection of buildings when cut in a masonry surface or constructed of bronze or other incombustible material. E. Traffic or other municipal signs, railroad crossing signs, danger and other such emergency signs including wording painted on streets. F. Signs of a directional nature for special events not to exceed twenty four (24) square feet each to be allowed for the duration of the event, but not to exceed fourteen (14) days. G. Permanent signs serving as directional signs to institutes of an educational, religious, charitable or civic nature not to exceed four (4) square feet in area. H. Directional signs located within parking lots identifying the entrance and exit and other directional information only. Such signs shall not exceed four (4) square feet each or eight (8) square feet for all such signs per acre of parking. I. Signs showing the location of public telephones, restrooms and underground utility facilities. J. Signs (or decals) advertising credit cards, association memberships or trading stamps not to exceed two (2) square feet for each sign. K. Holiday lights, decorations and displays, provided such lights, decorations and displays are removed within ten (10) days after the holiday. L. Any sign, posting, notice, etc., placed by or required by a governmental entity in carrying out its responsibility to protect the general health and welfare of the community. M. Street signs and address numbers. N. Downtown parking district signs with business identification. O. Painted Wall Signs or Window Signs that do not require a ‘Building’, ‘Electrical’ or ‘Encroachment’ permit and that comply with all requirements of Section 3227 of this Code. P. Signs prohibiting parking on private property in conformance with Section 7389 of this code. Q. Governmental or emergency signage required for public safety. R. Substitution: Subject to the property owner’s consent and provided that the sign is otherwise legal without consideration of message content, an existing commercial sign may substitute without review by the Community Development Director should no building permit be required. Such substitution of message may be made without any additional approval or permitting. This provision prevails over any more specific provision to the contrary within this Chapter. This provision does not create a right to increase the total amount of signage on a parcel, lot, or land use; does not affect the requirement that a sign structure or mounting device be duly permitted; does not allow a change in the physical structure of a sign or its mounting device; and does not allow the substitution of an off-site commercial message in place of an on- site commercial message. Page 12 of 32 Page 100 of 378 S. Signs or advertisements painted or conveyed on pavement as part of a City-recognized event, ARTICLE 3. GENERAL PROVISIONS SECTION: §3225: Regulations §3226: Prohibited Signs §3225 REGULATIONS A. Signs attached under a marquee shall have a vertical clearance of eight feet (8’) between the existing or future grade of the finished sidewalk. Such signs shall be limited to four (4) square feet in area on each side if a double faced sign; a single faced sign shall be limited to four (4) square feet in area; one sign per occupant. B. No sign shall be located so as to create a safety hazard by obstructing vision, or shall interfere with or resemble any authorized warning or traffic sign or signal. C. A projecting sign shall have a minimum clearance of eight feet (8’) above the existing or future grade of the finished sidewalk, and a minimum clearance of fifteen feet (15’) above an area used for vehicular movement. Multiple projecting signs should not be installed within ten feet (10’) of each other if on the same property and should be separated from projecting signs on adjacent properties by ten feet (10’) to ensure proper visibility. D. These regulations shall apply only to those signs which are located outside of buildings or which are directly affixed to the inside of a window visible from a public frontage. Where signs are affixed to or painted on a window, such signs shall not exceed twenty percent (20%) of any window area, and such signs shall be counted as part or all of the permitted sign area except as allowed in Section 3227 of this Chapter. No sign permit shall be required for window signage that complies with this standard and does not require a building permit. Window signs should be scaled to the pedestrian and oriented to window shoppers on the sidewalk. Window signs should be limited to small graphics, business logo, and text. A window sign should not obscure the view into a store or place of business. E. Temporary construction, development and subdivision sales signs are permitted in any residential zone providing the total aggregate area for all such signs does not exceed thirty two (32) square feet, and providing that no single face sign exceeds twelve (12) square feet. Sign height for any given sign may not exceed ten feet (10’). Signs will be permitted to remain for a maximum period of one year, but must be removed upon completion of the project. F. Temporary construction, development, subdivision sales, lease and real estate signs are permitted in any commercial or industrial zone, if freestanding. The total aggregate area for all such signs may not exceed sixty four (64) square feet, and no single face sign may exceed thirty two (32) square feet. Sign height for any given freestanding sign may not exceed ten feet (10’). Signs will be permitted to remain for a maximum period of one year but must be removed upon completion of the sale, lease or project. G. Murals on private commercial structures are allowed subject to review and issuance of a mural permit by the Design Review Board. Criteria upon which murals will be evaluated as both art and advertising are: compatibility with surrounding environment and community in general; appropriateness to site; relationship to use of building upon which it is placed; impact on motorists and traffic hazards; advertising potential. Written messages are discouraged. Any area determined to be advertising and allowed to remain in the mural shall be counted as part of Page 13 of 32 Page 101 of 378 the allowed parcel signage. Mural permits on private structures are not subject to recommendation from the Zoning Administrator, unless a component of a Site Development or Use Permit or requested by the Zoning Administrator. H. Awning signs are allowed subject to review and securing an encroachment permit from the Public Works Department when located within the public right of way. Sign area shall be calculated as defined in section 3200.05 of this chapter. These shall not be considered as projecting signs, but do constitute ‘Sign Area’. I. Governmental, educational, civic or religious special event signs may be posted up to twenty (20) days prior to the event and taken down at least two (2) days after the event. Signs shall be approved by the Community Development Director. This section shall not be applicable to handbills or small posters for said events. J. Signing for a project requiring a site development permit or use permit shall be reviewed by the Planning Commission as part of the permit application process. K. Banners, pennants and balloons (but not other gas filled figures) may be placed on an occupant’s property for: 1) a maximum of thirty (30) consecutive days per year to announce the opening of a new business (including new management); and 2) a maximum of fifteen (15) days per year to advertise special activities or promote the business. Such signage shall not pose a hazard to the safe movement of traffic and shall not block permanent identification signs on neighboring properties. L. Signs installed pursuant to a uniform community oriented sign program designed to provide direction, information or recognition to places, events, culture or other distinguishing aspects of the city of Ukiah. The sign program application specifying signage area, type, size, height, location, design, colors, materials and other information to ensure the sign program will enhance the vitality and character of the city of Ukiah shall be reviewed by the design review board and such sign program authorized by the city council. §3226 PROHIBITED SIGNS The City has a compelling interest in prohibiting the following categories of signs to further the findings and purpose of this Chapter. All signs below are specifically identified as prohibited with limited exceptions. Sign types which, in the determination of the Community Development Director, are similar to those listed in this Section but which are not explicitly described in these regulations are also prohibited: A. Attention-Getting Devices: Flashing, rotating, animated, blinking and moving signs, including dynamic digital signage such as video screens, LED displays with frequent image changes, or scrolling text. B. Miscellaneous signs and posters and the tacking, pasting or otherwise affixing of signs of a miscellaneous character visible from a public right of way. Signs located on the wall of buildings, barns, sheds, trees, utility poles, posts, fences or other structures are prohibited unless provided for under other provisions of these regulations. C. Any sign affixed to any vehicle or trailer on a public right of way or public property unless the vehicle or trailer is intended to be used in its official capacity and not for the sole purpose of attracting people to a place of business. D. Banner flags, pennants, searchlights, twirling signs, balloons or other gas filled figures placed on an occupant’s property or in the public right of way, except as otherwise provided by Page 14 of 32 Page 102 of 378 this chapter. Air-powered inflatable advertising device featuring oscillating, flexible tube-like figures designed to attract attention through constant motion are similarly prohibited. E. Flags other than those of any nation or corporation. Flagpoles shall be located outside of required setback areas and comply with all Airport Compatibility standards. Flagpoles consistent with this Section do not require a sign permit but may require building, electrical or mechanical permits. In residential zoning districts wall-mounted flags which do not project above the roofline are exempt from permit requirements. Temporary flags are similarly prohibited, unless associated with a City-approved event. F. Portable or wheeled signs, except the following: 1. Real estate signs not exceeding six (6) square feet per side placed on the offered property. 2. Temporary portable signs as provided by this chapter. G. Any sign that utilizes visible guywires, angle irons and iron frame structures, unless construction is otherwise impractical, provided that decorative metal frames may be approved by the Director of Community Development when consistent with a historical or architectural style exhibited on the property. H. Signs emitting audible sounds, odor or visible matter, including any interactive fuel dispenser screen that conveys advertisements, video or interactive media. I. Signs which purport to be, or are an imitation of, or resemble an official traffic sign or signal, or which bear the words "stop", "go slow", "caution", "danger", "warning" or similar words. J. Signs, which by reason of their site, location, movement, content, coloring or manner of illumination, may be confused with or constructed as a traffic control sign, signal or device, or the light of a road or emergency equipment vehicle. K. Outlining of a building by means of exposed neon tubing, exposed incandescent lighting or other artificial lighting or an equivalent effect is prohibited. L. Signs which are located on or project over the roof of a building or structure. M. Off premises signs shall not be permitted within the city limits, except the following: 1. Real estate "open house" signs not exceeding six (6) square feet placed on private property with permission of the property owner (directional type). Such signs shall be allowed only during hours of open house. 2. Temporary portable signs as provided by this chapter. N. Corner properties with freestanding, projecting, portable and other detached signs from the ground level to eight feet (8’) in height shall be prohibited in the area formed by measuring at the property line a distance of thirty feet (30’) from the point of intersection of the two (2) streets, and connecting at these lines in triangular fashion, provided that signs within this area may be allowed subject to approval of the public works director and securing an encroachment permit from the public works department when located within the public right of way. O. Signs which physically or visually move, scroll, rotate or create an illusion of movement, or which have parts, messages, or surfaces that physically or visually move, scroll, rotate or create Page 15 of 32 Page 103 of 378 the illusion of movement, or which emit audible sound or noise. This includes but is not limited to electronic or digital signs with frequently changing images, video displays, and animated graphics. Electronic Message Centers (EMC Signs) that use Digital Display Signs or other means to present images or messages are also prohibited. This prohibition will not apply where preempted by state law for fuel price signage or other applicable law. P. Signage advertising cannabis, alcohol, or tobacco products or businesses that includes depictions or images of minors or anyone under twenty-one (21) years of age; images that are attractive to children such as cartoons, likeness, characters, or phrases used to advertise to children, logos or images imitating candy packaging or labeling, or use of the terms or such a variant in spelling such terms that is attractive to children. Q. Outdoor advertising displays such as billboards, and all off-site commercial signs that display advertising for a business, commodity, service, facility, or other such matter that is not located, conducted, sold, or offered upon the premises where the sign is located are prohibited within the City of Ukiah. R. Backlit Translucent Awning Signs: Any sign located on an awning that is translucent or semi-transparent and illuminated from a light source under or within the awning. ARTICLE 4. GENERAL SIGN REGULATIONS SECTION: §3227 Permitted Sign Area, Encroachment, Height, Number, Illumination And Movement §3228 Design Standards §3229 Illumination §3227 PERMITTED SIGN AREA, ENCROACHMENT, HEIGHT, NUMBER, ILLUMINATION AND MOVEMENT A. Commercial And Industrial Zones: 1. One and one-half (1 1/2) square feet of sign area for every ground level linear foot of parcel frontage. No more than two-thirds (2/3) of this allowed signage to be freestanding. 2. On corner lots the maximum allowable number and square footage of on site signs are permitted for each street frontage up to two (2). Said maximum allowances, however, are not transferable either in whole or in part from one street frontage to another. 3. In no case shall the total square footage of signs on a building frontage exceed the number of linear feet in the frontage or five hundred (500) square feet, whichever is the lesser figure. 4. Signs in commercial and industrial zones shall not overhang the public right of way in excess of four feet (4’). 5. The provisions of this section do not prohibit in addition to other freestanding signs, one portable sign per parcel, subject to the following: a. Sign area shall not exceed six (6) square feet per side and four feet (4’) in height. b. The sign shall be removed during hours that the business is not open to the public. Page 16 of 32 Page 104 of 378 c. In cases where more than one business is located on a parcel, the total number of signs under this section shall not in the aggregate exceed the following: (1) One portable sign per fifty (50) linear feet of street frontage per parcel. When four (4) or more businesses are located on a parcel under one ownership, one portable sign per four (4) businesses shall be permitted. Except, on parcels where there is no setback between the building and the public right of way line and a freestanding or projecting sign is not feasible, one sign per business shall be allowed, not exceeding one sign per fifteen (15) linear feet of street frontage per parcel. (2) The sign(s) allowed by this section shall be placed along the street frontage of the business; or may be oriented to parking areas, pedestrian malls or internal courts on the same parcel. (3) Parcels with no public street frontage other than the accessway (flag lots) shall be allowed one off premises sign, regardless of the number of businesses, placed near the primary entrance to the parcel with either the approval of the owner of the property where the sign is placed or with the issuance of an encroachment permit if located within the public right of way. d. The sign shall at all times present a designed and well maintained appearance. Notwithstanding their temporary nature, such signs shall not be made of cardboard or similar materials which exhibit a makeshift or haphazardly constructed or designed appearance. e. Notwithstanding section 6170 of this code, signs allowed by this section may be placed within the public right of way, provided an encroachment permit has been issued by the public works department and compliance therewith is maintained. In addition: (1) Signs in the public right of way shall be maintained free of appendages or conditions that pose a hazard to pedestrians and vehicles, and ensure visually impaired pedestrians can detect the sign safely. Supporting members should be located within the footprint of the sign to prevent tripping; any projection shall be flat and measure no more than one-half inch (0.5") in height above the sidewalk surface. Dome shaped support bases are prohibited. The sign shall not be secured to trees, hydrants, street signs, or any other infrastructure by any means. The sign shall not be illuminated. (2) Sign placement shall provide for the safe and unobstructed movement of pedestrians and vehicles including adequate sight distance to the satisfaction of the Community Development Director and Public Works Director. The placement of signs shall maintain a minimum five foot (5’) wide clear space on any sidewalk or pedestrian path and be coordinated with other elements to provide for the public convenience, reduce hazards, and maintain an uncluttered and unobstructed appearance. Signs shall be situated so that neighboring businesses and all legal signs are visible to pedestrians and motorists. f. Deviations from the provisions of this subsection, excluding the requirement for issuance of an encroachment permit for signs placed in the public right of way, may be allowed pursuant to the approval of a use permit. 6. Parcels under one ownership which contain four (4) or more businesses may erect a freestanding sign in addition to other permitted signs are which: Page 17 of 32 Page 105 of 378 a. Constitutes the single freestanding sign permitted in subsection A5 of this section. b. Shall not exceed two hundred (200) square feet. One hundred (100) square feet of the total sign area may be used for individual identification signs uniform in size, shape and lettering. c. Shall not exceed thirty feet (30’) in height and shall have a minimum clearance of ten feet (10’) from the finished grade of the existing or future sidewalk. d. Shall not contain "reader boards". 7. Regardless of any other provisions to this section, no sign attached to a building shall exceed the roof height of the main building on a parcel. Freestanding signs may exceed the roof height of the main building, providing the sign is thirty feet (30’) or less and subject to a site development permit. 8. Signs in commercial and industrial zones, if illuminated, shall be indirectly illuminated, i.e., shall not have directly exposed bulbs, lamps, tubes or other illumination devices. Exposed bulbs may be permitted as a design feature, as part of a Site Development or Use Permit. 9. Signs in commercial and industrial zones shall not flash, revolve, move or be animated in any way. 10. A shopping center, in addition to the signing permitted each occupant on the basis of their frontage, may have freestanding main identification signing with area equal to one- fourth (1/4) square foot for each ground floor foot of total building frontage up to a maximum of two hundred (200) square feet. This signing may be a name, a roster of tenants or a combination thereof. The maximum height of this freestanding sign shall be thirty feet (30’). 11. Placement of signing shall be limited to street frontages and business frontages except sign orientation to parking areas, freeways, pedestrian malls, internal courts or sign programs may be allowed subject to a site development permit. B. R-3, General Multiple-Family Zone And P, Public Zone: 1. The total permitted sign area is one-fourth (1/4) square foot for each linear foot of the longest property frontage. In no case shall a sign exceed forty (40) square feet in total area. 2. In no case shall there be more than one sign for any one use in these zones. 3. Signs in the R-3 and P zones shall not revolve, flash, move or be animated in any way, nor shall such signs be illuminated other than by low level indirect lighting devices. 4. Freestanding signs in the R-3 and P zones shall not exceed four feet (4’) in height and shall be either of wood or masonry construction. 5. Signs in the R-3 and P zones shall not encroach into the public right of way. 6. Signs advertising home occupations shall conform to the requirements of subsection C1 of this section. 7. Signs in the R-3 and P zones which are attached to buildings shall not exceed the eaves height of the first story of the main building on any parcel. Page 18 of 32 Page 106 of 378 C. R-1, Low Density Residential And R-2, Multiple-Family Residential District: 1. One sign not exceeding two (2) square feet in total area attached to the principal structure on a parcel for the purpose of identifying the occupant of the parcel or a home occupation. 2. One sign not exceeding two (2) square feet in total area attached to a curbside mailbox for the purpose of identifying the occupant of the parcel or owner of the mailbox. 3. Signs in the R-1 and R-2 zones shall not flash, revolve, move or be animated in any way, nor shall such signs be illuminated other than by low level indirect lighting devices. 4. Signs in the R-1 and R-2 zones shall not encroach into the public right of way except where attached to a curbside mailbox. 5. Signs in the R-1 and R-2 zones shall not exceed the eaves height of the first story of the principal structure on a parcel. 6. Permanent signs with messaging of an educational, religious, charitable or civic nature shall be allowed a total permitted sign area that is one-fourth (1/4) square foot for each linear foot of the longest property frontage. In no case shall a sign exceed forty (40) square feet in total area. D. Nonconforming Signs: Signs that do not otherwise conform to the requirements of this chapter and are either necessarily temporary or unusual because of the unique character of a site, may be approved by the planning commission in the form of a use permit. §3228 DESIGN STANDARDS In addition to meeting all criteria of Section 3227, all signs shall be consistent with the following design principles: A. Architectural Compatibility 1.Signs shall be proportional to the building facade and located within designated sign areas that do not exceed the allowable sign area per Section 3227. 2.Signs shall use materials, colors, and shapes that match or complement the architectural style of the building. 3.Signs shall not obstruct or alter architectural features, such as cornices, columns, or decorative moldings. B. Scale, Proportion, and Placement 1.Signs shall be in scale with the building and sized to fit within architectural sign bands, panels, or other designated areas. 2.Signs shall maintain a minimum clearance from building edges and architectural elements, ensuring visual separation from adjacent structures. 3.The outer perimeter of any sign shall not extend beyond the building feature to which it is attached Page 19 of 32 Page 107 of 378 C. Sign Quality and Installation 1. Signs shall be constructed from durable materials, including wood, metal, or comparable high-quality materials that ensure long-term integrity. 2. Temporary materials such as foam, poster board, flat plastic, or other non- durable materials are prohibited for permanent signage. 3. Plastic, plywood, or pressed board shall not be used as primary materials for permanent signs unless allowed as a temporary sign under Section 3225(k) of this Code. D. Historic Resources and Districts 1. Signs installed on designated historic buildings or within historic districts shall be consistent with the Secretary of the Interior’s Standards for the Treatment of Historic Properties. 2. Sign materials, colors, and mounting methods shall be consistent with the historic character of the structure and surrounding district. 3. Signs shall not obscure or damage historic architectural features. E. Non-Commercial Zones 1. Internally illuminated signs (including channel letters, marquees, or cabinet signs) are prohibited in non-commercial zones. 2. Sign bases, frames, and mounting hardware shall be constructed from materials consistent with the primary building’s architectural design. 3. Sign colors and finishes shall be non-reflective to minimize glare and visual disruption in non-commercial areas. §3229 ILLUMINATION All signage shall comply with standards designed to minimize light pollution by controlling the amount, direction, and intensity of artificial lighting to preserve the visibility of the night sky, including the following: A. Lighting for signs shall not create a hazardous glare for pedestrians or vehicles either in a public street or on any private premises. B. Illuminated signs shall be turned off or dimmed in brightness from 10:00 PM to 6:00 AM unless the business operates during those hours. C. The light source, whether internal to the sign or external, shall be shielded from view. This requirement is not intended to preclude the use of diffused exposed neon, LED, or similar features. D. Sign illumination for externally illuminated signs shall utilize focused light fixtures that do not allow light or glare to shine above the horizontal plane of the top of the sign and to limit direct illumination of any object other than the sign or onto any public right-of-way or adjoining property Page 20 of 32 Page 108 of 378 E. Each sign shall be designed so that illumination does not exceed one hundred luxes (ten foot-candles) measured at a distance of ten feet from the sign. 1.If illumination of monument signs is desired, then external illumination or halo lighting is preferred. ARTICLE 5. REMOVAL AND DISPOSITION OF SIGNS; ABANDONED SIGNS SECTION: §3230: Maintenance And Repair §3231: Abandoned Signs §3232: Sign Removal §3230 MAINTENANCE AND REPAIR Every sign shall be maintained in a safe, presentable and good structural material condition at all times, including the replacement of defective parts, painting, repainting, cleaning and other acts required for the maintenance of said sign. If the sign is not made to comply with the requirements of this Section, the Building Inspector may require its removal. §3231 ABANDONED SIGNS A. Except as otherwise provided, any sign which is located on property which becomes vacant and unoccupied for a period of sixty (60) days or more, or any sign which pertains to a time, event or purpose which no longer applies, shall be deemed to have been abandoned. The Building Official shall prepare a notice which will describe the sign and specify the violation involved and which shall state that if the sign is not removed or the violation is not corrected within ten (10) days, said sign shall be removed by the Building Inspector in accordance with the provisions of this ordinance. All notices sent by the Building Official shall be sent by certified mail. Any time periods provided in this Section shall be deemed to commence on the day of the receipt of the certified mail. Any person having an interest in the sign or the property may appeal the determination of the Building Official ordering removal of compliance by filing a written notice of appeal with the Planning Commission within thirty (30) days after the date of mailing the notice, or thirty (30) days after receipt of the notice if the notice was not mailed. Permanent signs applicable to a business temporarily suspended because of a change of ownership or management of such business shall not be deemed abandoned, unless the property remains vacant for a period of four (4) months or more. B. When it is determined by the Building Official that said sign shall cause imminent danger to the public safety, and contact cannot be made with a sign owner or building owner, no written notice shall have to be served. In this emergency situation, the Building Inspector may correct the danger. The Building Official shall cause to have removed any sign that endangers the public safety, such as an abandoned, materially dangerous, electrically or structurally defective sign, or a sign for which no permit has been issued according to the provisions of this ordinance. Any sign removed by the Building Official pursuant to the provisions of this Section shall become the property of this City and may be disposed of in any manner deemed appropriate by the City. The cost of removal of sign by the City shall be considered a debt owed to the City by the owner of the sign and the owner of the property and may be recovered in an appropriate court action by the City or by assessment against the property as hereinafter provided. The cost of removal shall include any and all incidental expenses incurred by the City in connection with the sign’s removal. Page 21 of 32 Page 109 of 378 C. A sign owner or building owner who does not remove an abandoned sign or otherwise correct a violation under this Section within the time frame for notice and, if applicable, appeal, may be subject to fines pursuant to Section 3238 of this Chapter. §3232 SIGN REMOVAL When it is determined by the Building Official that a sign has been damaged beyond fifty percent (50%) of its initial capital investment value, or when the face of a sign requires alteration or change, such sign must then be made to conform to all provisions within this ordinance. ARTICLE 6. CONSTRUCTION SPECIFICATIONS AND SAFETY SECTION: §3233: Compliance With Building Code §3234: Construction Of Signs §3233 COMPLIANCE WITH BUILDING CODE All signs shall comply with the appropriate detailed provisions of the City Building Code and the Uniform Sign Code relative to design and construction, structural integrity and connections and safety. Signs shall also comply with the provisions of the applicable electrical code and the additional construction standards set forth in this Section. §3234 CONSTRUCTION OF SIGNS A. Each sign hereafter erected or remodeled shall bear, in a permanent position, clearly legible identification decals stating the firm or corporation responsible for its construction and erection. Electric signs shall be marked with input amperages at the full load input. B. Each sign shall have a specified sticker provided by the Building Division that identifies the permit number that was originally issued by the Building Official , and such sticker must be visibly placed on the frame or outer perimeter of the sign. Within one year of the adoption of this Code all legal signs shall be identified and appropriately marked. C. No sign shall be erected, constructed or maintained so as to obstruct any fire escape, required exit, window or door opening, unless authorized by special user permit. No sign shall be attached in any form, shape or manner which will interfere with an opening required for ventilation, except in circumstances when not in violation of the Building or Fire Prevention Codes. D. Signs shall be located in such a way that they maintain horizontal and vertical clearance of all overhead electrical conductors in accordance with the Electrical Code and the regulations of the Public Utilities Commission. E. Certain signs shall be properly guttered and connected with downspouts to storm sewers so that water will not drip or flow into public sidewalks or streets. F. All permanent freestanding signs or poles shall be self-supporting structures erected on and permanently attached to concrete foundations. Such structures or poles shall be fabricated only from steel or other such materials as approved by the Building Code. G. All signs of a building shall be constructed to withstand wind loads of thirty (30) pounds per square foot of the total face area of the letters and other sign surface. Page 22 of 32 Page 110 of 378 H. No sign shall be suspended by chains or other devices that will allow the sign to swing due to wind action. Signs shall be anchored to prevent any lateral movement that would cause wear on supporting members or connections. ARTICLE 7. NONCONFORMANCY SECTION: §3235: Nonconforming Signs §3235 NONCONFORMING SIGNS A. All permanent signs and sign structures which were erected and in existence prior to the effective date of this ordinance or any amendment thereto, and which were at the time of such erection or establishment in compliance with all then applicable statutes and ordinances, but which do not meet requirements of this ordinance, shall be permitted to remain in existence notwithstanding their nonconforming character, providing that such signs and sign structures remain in full compliance with Chapter 7, Article 8 of this division, and providing further that the sign does not require any additional permits under Chapter 7, Article 3 of this division or removal under Chapter 7, Article 5 of this division. The provisions of this paragraph will apply to any and all areas upon annexation. B. All temporary signs and temporary sign structures which were erected and in existence prior to the effective date of this ordinance, but which do not meet the requirements of this ordinance, shall be permitted to remain in existence notwithstanding their nonconforming character for a period of thirty (30) days from the effective date of this ordinance. Thereafter all such signs and sign structures shall be in violation of this ordinance and subject to removal as in the case of any other illegal structure or use, subject to the exceptions set forth herein. C. All signs or sign structures which, at the time of adoption of this ordinance, whirl, blink, rotate, move or are animated shall be removed or cease to whirl, blink, rotate, move or be animated within thirty (30) days of the effective date of this ordinance, if unable to demonstrate their nonconforming status with regard to flashing, rotating, animated, blinking and moving signs, including dynamic digital signage such as video screens, LED displays with frequent image changes, or scrolling text. D. All signs or sign structures associated with a business shall be made to conform to this ordinance upon sale or transfer of said business, change of business name or other situation requiring modification to sign or sign structure provided if the only change is the sale or transfer of business, said sign shall be removed upon the expiration of one year from the date of said sale or transfer. The City Council finds that this is a reasonable amortization period because all signs which must be removed under this Section have been in existence for at least three (3) years prior to the effective date of this ordinance. E. Ordinary maintenance and associated minor repairs may be made to any nonconforming sign providing no structural alterations or design changes are made. Other repairs, alterations, or design changes may be permitted; provided, that a use permit shall be first secured in each case and that such repairs, alterations or design changes comply all other provisions of this Chapter 7. ARTICLE 8. RESPONSIBILITY SECTION: §3236: Responsibility Page 23 of 32 Page 111 of 378 §3236 RESPONSIBILITY The owner or authorized representative or sign user of the property upon which the sign or advertising structure is located shall be responsible for its proper maintenance and repair. A. All signs shall be subject to an inspection by the Building Official or his authorized representative. B. All signs erected, altered or relocated shall be inspected every two (2) years to determine that the sign has been maintained in such a manner as to insure that the sign is safe as to electrical, structural and material specifications as provided for in these guidelines. C. The Building Official may declare any sign unlawful if it endangers public safety by reasons of inadequate maintenance, dilapidation or abandonment. Any such declaration shall state the reasons for declaring that the sign constitutes a safety hazard to the general public. ARTICLE 9. VARIANCE SECTION: §3237: Sign Variances §3237 SIGN VARIANCES Where practical difficulties, unnecessary hardships and results inconsistent with the general purpose of this Chapter may result from the strict application of certain provisions thereof, a variance may be granted as provided in §9231 et seq. of the Ukiah Municipal Code. Economic hardship shall not be considered a practical difficulty, unnecessary hardship, or a result inconsistent with the general practice of this Chapter. Economic hardship is defined as the actual expense of removing the nonconforming sign or causing a conforming sign to be erected. Historical and architectural significance based upon age, design, construction materials and other criteria as determined by the City Council shall be utilized in determining appropriateness of variances. The granting of a variance shall require a statement of findings by the Commission noting the facts of the particular sign, not applicable to other signs generally which justify issuance of a variance. ARTICLE 10. PENALTIES AND VIOLATION SECTION: §3238: Penalties For Violation §3238 PENALTIES FOR VIOLATION Any person, firm or corporation failing to comply with any of the provisions of this Chapter shall be guilty of a violation upon notification and failure to remove a prohibited sign or address non- compliance within the period specified by the Community Development Director or their designee. Every such violation is punishable by: a) a fine not exceeding one hundred dollars ($100.00) for a first violation; b) a fine not exceeding two hundred dollars ($200.00) for a second violation within one year; c) a fine not exceeding five hundred dollars ($500.00) for each additional violation within one year. Any violator shall be guilty of a separate offense for each and every day during any portion of which any violation of this Chapter is committed, continued or permitted by any such person, and he/she shall be punished accordingly. ARTICLE 11. ILLUSTRATIONS SECTION: §3237: Graphics Page 24 of 32 Page 112 of 378 §3237 GRAPHICS The following graphics describe in illustrative form many of the terms, concepts and sign types utilized in this chapter. 1) Area of A Sign: (§3200.05) 2) Attached Sign: (§3200.07) Page 25 of 32 Page 113 of 378 3) Detached Sign: (§3200.09) 4) Front Footage of Building Occupancy: (§3200.27) Page 26 of 32 Page 114 of 378 5) Height of Sign: (§3200.28) 6)Projecting Sign: (§3200.47) Page 27 of 32 Page 115 of 378 7) Roof Sign: (§3200.51) 8) Street Frontage: (§3200.60) Page 28 of 32 Page 116 of 378 9) Prohibited Signs: (§3226) Page 29 of 32 Page 117 of 378 10) Prohibited Signs: (§3226) Page 30 of 32 Page 118 of 378 11) Corner Lots: (§3227A2) Page 31 of 32 Page 119 of 378 Introduced by title only on May 21, 2025, by the following roll call vote: AYES: NOES: ABSENT: ABSTAIN: Adopted on , 2025, by the following roll call vote: AYES: NOES: ABSENT: ABSTAIN: Douglas F. Crane, Mayor ATTEST: Araceli Sandoval, Deputy City Clerk Councilmembers Criss, Orozco, Sher, and Mayor Crane. None. Councilmember Rodin. None. Page 32 of 32 Page 120 of 378 ATTACHMENT 2 RESOLUTION NUMBER PC-2025-01 CITY OF UKIAH APRIL 23, 2025 "SIGN ORDINANCE AMENDMENT" RESOLUTION OF THE PLANNING COMMISSION, CITY OF UKIAH , STATE OF CALIFORNIA, PROVIDING A REPORT AND RECOMMENDATION TO THE UKIAH CITY COUNCIL REGARDING THE PROPOSED ADOPTION OF AMENDMENTS TO DIVISION 9, CHAPTER 7 OF THE UKIAH CITY CODE WHEREAS , on December 7 , 2022, the Ukiah City Council adopted Reso lution No. 2022-79 certifying the Environmental Impact Report for the City of Ukiah 2040 Genera l Plan (State Clearinghouse No. 2022050556) (the "General Plan EIR''), which analyzed the environmental impacts of the adoption of the City's General Plan, and adopted a Mitigation Mon itoring and Reporting Program and Statement of Overrid ing Considerations; and WHEREAS , the City may adopt ordinances that regulate signage pursuant to Government Code Section 65850, ensuring consistency with land use and zoning regulations ; and WHEREAS , the City of Ukiah's sign regulations, set forth in Division 9 , Chapter 7 of the Ukiah City Code, establish standards for signage across various zoning districts and have undergone periodic updates since the adopt ion of Ordinance No. 685 (1976), with subsequent modifications through Ord inances 756 (1981), 822 (1983), 1106 (2008), and 1148 (2014); and WHEREAS, the City of Ukiah's 2040 General Plan includes Land Use Element Policy LU-11.7 (Sign Regulations), which calls for streamlining and c larifying the sign review and approval process; and WHEREAS, existing sign regulations require updates to address technological advancements, evolving advertising methods, and administrative inefficiencies, ensuring a balance between business visibility, aesthetic considerations, and public safety; and WHEREAS, the proposed amendments clarify signage types, streamline the approval process , establish stricter illumination standa rds to reduce light pollution, and improve enforceability through clearer compliance mechanisms; and WHEREAS , the proposed ordinance amendment includes updates that: 1. Clarify and expand prohibitions on certain sign types, including digital displays with frequent image changes , animated graphics, air-powered inflatables, and signs that emit sound or visual distract ions ; 2 . Establish streamlined review processes by simplifying regulations for temporary signs and those not requiring a building permit, as well as reassigning the review authority for murals on private structures; 3 . Modify illumination standards to reduce light pollution and include design standards ensure signs are more compatible with surrounding development; 4. Reduce allowable display periods for temporary banners and similar signs from 45 days per year to 15 days per year without the need for a sign permit and other measures to reduce staff rev iew requi rements; and 5 . Strengthen enforcement provisions by ex panding the Community Dev elopment Director's authority, reducing compliance timelines, and increasing outreach efforts to promote voluntary compliance before enforcement actions are taken; and Page 1 of 3 Page 121 of 378 WHEREAS, the proposed ordinance amendment was reviewed and recommended for approval by the Design Review Board on February 27, 2025; and WHEREAS, the Des ign Review Board is established to ensure that new development and aesthetic enhancements within the City align with adopted design standards and community character; a nd WHEREAS, in furtherance of these objectives, the Design Review Board would be empowered to review and approve Mural Permits for artwork proposed on private structures, ensuring consistency with applicable design guidelines, historica l context, opportunities for public review, and community values; and WHEREAS, the City has determined that the proposed ordinance amendment is categorically exempt from env ironmental review pursuant to Ca lifornia Environmental Quality Act (CEQA) Guidelines Sections 15301 (Existing Facilities), 15303 (New Construction or Conversion of Small Structures), 15311 (Accessory Structures), and the general exemption under Section 15061(b)(3): and WHEREAS, in accordance with applicable provisions of law, the Planning Commission held a duly noticed public hearing on April 23, 2025, at which time the Planni ng Commission heard and received all relevant testimony and evidence presented orally or in writing regarding the Sign Ordi nance, and all interested persons were given an opportunity to hear and be heard; and WHEREAS, the Planning Commission considered all of the information presented to it, including the Staff Report, public testimony, and supporting documentation; and WHEREAS , the Planning Commission has had an opportunity to review this Resolution and finds that it accurate ly sets forth the intentions of the Planning Commission regarding the Sign Ordinance Amendment. NOW, THEREFORE, BE IT RESOLVED that the City of Ukiah Plann ing Commission, based upon evidence in the record and oral and written testimony presented at public hearings, and all information contained in the record of proceedings related to the Sign Ordinance Amendment, makes the following findings and recommendations: 1. The above recita ls are true and correct and incorporated herein by this reference. 2 . The proposed changes in the Sign Ordinance Amendment are consistent with the City of Ukiah 2040 General Plan. Pursuant to Government Code Section 65860, a zoning ordinance is consistent with a general plan if the City has adopted a plan and the various land uses authorized by the ordinance are compatible with the objectives, policies, general land uses, and programs specified in the plan . None of the zoning district articles being modified affect conformity with the 2040 General Plan. 3. The proposed ordinance has been reviewed in compliance with the California Environmental Quality Act (CEQA). As the proposed Sign Ordinance Amendment is consistent with the Ukiah 2040 General Plan, the project relies upon the General Plan EIR and qualifies for a categorical exemption under CEQASections 15301, 15303, 15311 , and 15061(b)(3). 4 . That the C ity Council adopt an ordinance making the changes shown in the Sign Ordi nance Amendment, as shown in the attached Exhibit A BE IT FURTHER RESOLVED that the Planning Commission designates the City Clerk as the custodian of the document and other materials that constitute the record of proceedings upon which the Planning Commission decision herein is based. These documents may be found at the office of the City of Ukiah Department of Community Development, 300 Seminary Avenue, Ukiah, CA 95482. Page 2 of 3 Page 122 of 378 I hereby certify that according to the Provisions of Government Code Section 25103 delivery of this document has been made. Craig Schlatter, AICP --:-:----:~~~~~~........:;& Alex De ssI, Chair Community Development Di rector City of Ukiah P lanning Commission ATTEST: KristiMe Lawter Kristine Lawler (May 16, 2025 11:51 PDT) Kristine Lawler, City Clerk Page 3 of 3 Page 123 of 378 EXHIBIT A ORDINANCE NO. ORDINANCE OF THE CITY COUNCIL OF THE CITY OF UKIAH ADDING AND AMENDING VARIOUS SECTIONS OF THE UKIAH CITY CODE REGULATING SIGNAGE The City Council of the City of Ukiah hereby ordains as follows: SECTION ONE. FINDINGS • The City's sign regulations, outlined in Division 9, Chapter 7 of the Ukiah City Code, provide standards for signage across zoning districts. These regulations have been periodically updated since the adoption of Ordinance No. 685 in 1976, with further amendments made through Ordinances 756 (1981), 822 (1983), 1106 (2008), and 1148 (2014). • The City's 2040 General Plan includes Land Use Element Policy LU-11 .7, which directs the City to streamline and clarify the sign review and approval process. • The current sign regulations require updates to reflect advancements in technology, changes in advertising practices, and to correct administrative inefficiencies. These updates are necessary to maintain a balance between business visibility, community aesthetics, and public safety. • The proposed amendments are intended to clarify sign types, streamline the approval process, establish stricter illumination standards to reduce light pollution, and improve enforcement through clearer compliance mechanisms. • The Design Review Board is established to ensure that new development and aesthetic improvements within the City reflect adopted design standards and preserve community character. • To support this role, the Design Review Board will have the authority to review and approve Mural Permits for artwork proposed on private structures. This review process ensures consistency with design guidelines, respects historical context, provides opportunities for public input, and reflects community values. • The City has determined that the proposed ordinance amendment is categorically exempt from environmental review under the California Environmental Quality Act (CEQA), pursuant to CEQA Guidelines Sections 15301 (Existing Facilities), 15303 (New Construction or Conversion of Small Structures), 15311 (Accessory Structures), and the general exemption under Section 15061(b)(3). SECTION TWO. Section 1169 in Division 1, Chapter 4, Article 48 of the Ukiah City Code is hereby amended to read as follows: §_1169 .. DUTIES OF THE BOARD _______ ...... --.. --.. -·-··· .. -·-··-·--·-·-.. ----·--·-.. ----·-··-.. ---·-·-··- It shall be the function and duty of the Design Review Board to review proposed site development permit applications, planned development applications and precise development plans, work with staff and the applicants to ensure design consistency with the Ukiah General Page 124 of 378 Plan, Zoning Code, and Design Review Guidelines, rev iew and ma l<e deci sions on issuance of mural permits for mu rals on private commerc ial structures. and make recommendations concerning architecture, site design layout, landscaping, parking, signage, exterior lighting, and other aspects of urban design to City staff, Zoning Administrator, Planning Commission and City Council as appropriate. SECTION THREE. Chapter 7 of Division 3 of the Ukiah City Code is hereby amended to read as follows: CHAPTER 7 SIGNS1 The purpose of this chapter is to provide standards for the regulation of the height, size, location and appearance of signs in order to safeguard and enhance property values; to protect public and private investment in buildings and open spaces; to preserve and improve the appearance of the city as a place in which to live and work and as an attraction to nonresidents who come to visit or trade; to encourage sound signing practices as an aid to business and for the information or the public; to prevent excessive and confusing sign displays; to reduce hazards to motorists and pedestrians; to Ldentlfy and regula te prohibited signs; to promote the public health, safety aoo general welfare of the city; aod to mjn1mize hqh t tresp ass onto adiacent .Qfgp_ert1es and the ni ght sky, ensuring a balan ce between visfbihty and environmental considerations. ARTICLE 1. DEFINITIONS SECTION: §3200: Definitions Generally §3200.01: Abandoned Sign §3200.02: Advertising Message §3200.03: Animated Signs §3200.04: Architectural Projection §3200.05: Area Of A Sign §3200.06: Area Identification Sign §3200.07: Attached Sign §3200.08: Awning §3200.09: Detached Sign §3200.10: Background Area §3200.11: Banne r Sign §3200.12: Building Face §3200.13: Building Frontage §3200.14: Building Inspector §3200.15: Business Frontage §3200.16: Canopy Or Marquee §3200.17: Changeable Copy Sign §3200.18: Construction Sign §3200 .19: Development Project Sign §3200.20: Directional Sign Page 125 of 378 §3200.21: Directly Illuminated Sign §3200.22: Exempt Sign §3200.23: Facelift §3200.24: Face Of Sign §3200.25: Flashing Sign §3200.26: Free Standing Sign §3200.27: Front Footage Of Building Occupancy §3200.28: Height Of Sign §3200.29: Incidental Sign §3200.30: Identification Sign §3200.31: Indirectly Illuminated Sign §3200.32: Individual Letter Sign §3200.33: Modular Sign §3200.34: Moving Sign §3200.35: Mural §3200.36: Nameplate §3200.37: Nonconforming Sign §3200.38: Occupant §3200.39: Off-Site Sign §3200.40: On-Site Sign §3200.41: Parcel Of Property §3200.42: Parapet Or Parapet Wall §3200.43: Planning Director §3200.44: Potitical Sign §3200.45: Portable Sign §3200.46: Premise Or Premises §3200.47: Projecting Sign §3200.48: Public Service Information Sign §3200.49: Reader Board §3200.50: Real Estate Or Property Sign §3200.51: Roof line §3200.52: Roof Sign §3200.53: Rotating Sign §3200.54: Shopping Center §3200.55: Sign §3200.56: Sign, In-Window §3200.57: Sign Program §3200.58: Sign Structure §3200.59: Special Events Sign §3200.60: Street Or Parcel Frontage §3200.61: Structure §3200.62: Temporary Sign §3200.63: Temporary Window Sign §3200.64: Total Aggregate Sign Area §3200.65: Unlawful Sign §3200.66: Wall Sign (Fascia Sign) §3200 DEFINITIONS GENERALLY For the purposes of this Chapter, unless otherwise apparent from the context, certain words and phrases used in this Chapter are defined in this Article. Page 126 of 378 §3200.01 ABANDONED SIGN "Abandoned sign'' shall mean a sign which no longer directs, advertises or identifies a legal business establishment, product or activity, for a period of sixty (60) days or more, on the premises where such sign is displayed. §3200.02 ADVERTISING MESSAGE "Advertising message", "copy" shall mean any written, graphic or pictorial form on a sign describing products or services being offered. §3200.03 ANIMATED SIGNS "Animated sign" shall mean any sign which is designed and constructed to give a message through a sequence of progressive changes of parts or lights or degree of lighting. §3200.04 ARCHITECTURAL PROJECTION "Architectural projection" shall mean a marquee, porch , canopy or other similar projection. §3200.05 AREA OF A SIGN "Area of a sign" shall mean the entire area within a single continuous perimeter composed of squares or rectangles which enclosed the extreme limits of the advertising message, announcement declaration, demonstration, display, illustration, insignia, surface or space, together with any frame or other materials, color or condition which forms an integral part of the display and is used lo differentiate such sign from the wall or background against which it is placed; excluding the necessary supports or uprights on which such sign is placed. Where a sign has two (2) or more faces, the area of one face and one-half (1/2) of the second face shall be included in determin ing the area of the sign. Where a sign consists only of individual letters, numerals, symbols or other similar components and is painted on or attached flat against the wall of a building and where such individual components are not within a circumscribed frame area, the total area of the sign shall be the sum of the areas of the square or rectangles surroundi ng each individual sign component. §3200.06 AREA IDENTIFICATION SIGN "Area identification sign" shall mean a permanent sign used to identify a neighborhood, subdivision, shopping district, industrial district, agricultural district or any special community area. §3200.07 A TT ACHED SIGN "Attached sign" shall mean any sign which is fastened, attached, connected or supported in whole or in part by a building or structure other than a sign structure which is supported wholly by the ground {see graphic illustration section). §3200.08 AWNING "Awning" shall me an a temporary shelter supported entirely from the exterior wall of a building and composed of nonrigid materials except for the supporting framework . §3200.09 DETACHED SIGN "Detached sign" shall mean any sign not supported in whole or in part by a building or structure other than by a sign structure which is supported wholly by the ground (see graphic Illustration -s ection). §3200.10 BACKGROUND AREA ''Background area1 ' shall mean the entire area of a sign on which copy could be placed , as opposed to the copy area . Page 127 of 378 §3200.11 BANNER SIGN "Banner sign" shall mean a temporary sign composed of lightweight material either enclosed o r not enclosed in a rigid frame, secured or mounted so as to allow movement of the sign caused by movement of the atmosphere. §3200,12 BUILDING FACE "Building face" shall mean all window and wall area of a building in one plane or elevation. §3200 .13 BUILDING FRONTAGE "Building frontage" shall mean the linear length of a building facing the public right of way. §3200.14 BUILDING tNSPECTOROFFICIAL "Building lnspectorOfficial" shall mean the chief building official or his duly authorized representative. §3200.15 BUSINESS FRONTAGE ''Business frontage" shall mean that primary frontage within a parcel of land which the user considers his place of business. §3200.16 CANOPY OR MARQUEE "Canopy or marquee0 shall mean a permanent roof-like shelter extending from part or all of a building face over a public right of way and constructed of some durable material such as metal, glass, plast ic or wood . §3200.17 CHANGEABLE COPY SIGN "Changeable copy sign" shall mean a sign on which copy is changed manually or electrically but not limited to time, temperature and date. §3200.18 CONSTRUCTION SIGN "Construction sign" shall mean a temporary sign identifying the persons, firms or business d irectly connected with a construction project. §3200.19 DEVELOPMENT PROJECT SIGN "Development project sign" shall mean a temporary sign identifying a proposed development project. or one under construction . §3200.20 DIRECTIONAL SIGN "Df rectional sign" s hall mean any sign which serves solely to designate the location or direction of any place of business or area. §3200,21 DIRECTLY ILLUMINATED SIGN "Directly illuminated sign" shall mean any sign designed to provide artificial light directly or through transparent or translucent material from a source of light within or on such sign, including, but not limited toj neon and incandescent lamp signs. §3200.22 EXEMPT SIGN "Exempt sign" shall mean a sign exempt from normal permit requirements . §3200.23 FACELIFT "Facelift" shall mean the remodeling of a building's frontage which is visible from a public right of way, so that the building material, door frames, window frames and signs are designed in harmony with each other. Page 128 of 378 §3200.24 FACE OF SIGN "Face of sign" shall mean the entire face of a sign on which copy could be placed. §3200.25 FLASHING SIGN "Flashing sign" shall mean an illuminated sign which exhibits changing light or color effect by blinking or any other such means so as to provide a nonconstant iltumination. §3200.26 FREE STANDING SIGN "Free standing &ign" SRa#-can also be referred to as "ground sign", "detached sign", "pole sign" and "monument sign" and shall mean a.,..A sign erected to a free standing frame or support, mast or pole and not attached to anything. T hese sig ns should be des igned so that the sty1e of the sign and its base are consistent with the architecture of the build ing s on the site. They are typ ically oriented perpendicular to the ad iacent street a nd sidewalk and have a maximum of two paralle l sign faces. §3200.27 FRONT FOOTAGE OF BUILDING OCCUPANCY "Front footage of building occupancy" shall mean a single lineal dimension measured horizontally along the front of a building which defines the limits of a particular occupancy at that location (see graphic illustration section). §3200.28 HEIGHT OF SIGN "Height of sign" shall mean the vertical distance measured from the adjacent street grade or upper surface of the nearest curb of a street other than an elevated roadway, whichever permits the greatest height, to the highest point of said sign (see graphic illustration section). §3200.29 INCIDENTAL SIGN "Incidental sign" shall mean an smaU-onsite sign of l imited size that provides informa tion pertaining to goods, products. services or facilities which are available on the premises.._ primari ly serving information al or directional purposes for the public. wher.e lhe-&ign OOGUJ&aAd Jn lended primar llv for l ho GOnOJen iens&-~ ~i)~l::llis. §3200.30 IDENTIFICATION SIGN "Identification sign" shall mean a sign which serves to tell only the name, address and lawful use of the premises upon which it is located. A bulletin board of a public, charitable or religious institution used to display announcements relative to meetings to be held on the premises is an identification sign. §3200.31 INDIRECTLY ILLUMINATED SIGN "Indirectly illuminated sign" shall mean a sign whose illumination is derived entirely from an external artificial source which is arranged so that no direct rays of light are projected from such artificial source into residences or streets. §3200.32 INDIVIDUAL LETTER SIGN "Individual letter sign" shall mean any sign made of self •contained letters that are mounted on the building. §3200.33 MODULAR SIGN "Modular sign" shall mean a sign with more than two {2) faces identifying the same product or use. Page 129 of 378 §3200.34 MOVING SIGN "Moving sign" shall mean any sign or device which has any visible moving part, visible revolving part, or visible mechanical movement of any description, or other apparent visible movement achieved by electrical, electronic or kinetic means, including intermittent pulsations. §3200.35 MURAL "Mural" shall mean a painting on a wall or ceiling. §3200.36 NAMEPLATE 11 Nameplate'' means a sign which designates the name and address of a person or persons occupying the premises upon which it is located. §3200.37 NONCONFORMING SIGN "Nonconforming sign" shall mean a legally existing sign at the time of the effective date of an ordinance which does not conform to the provisions of said c ode. §3200,38 OCCUPANT "Occupant" shall mean one who occupies a group of buildings, a building or each substantially separate physical division of a building devoted to a single enterprise-and does not refer to individual tenants that may share said division of a building . §3200.39 OFF-SITE SIGN .. Off-site sign", also known as off-premise and billboard, shall mean any sign not located on the premises of the business or entity indicated or advertising by said sign. This definition shall include poster panels, painted bulletins and other similar advertising displays. §3200.40 ON-SITE SIGN "On-site sign", also known as on-premise and business sign , shaU mean any sign directing attention to a business, commodity, service or entertainment conducted , sold or offered upon the same premises as those upon which the sign is maintained. §3200.41 PARCEL OF PROPERTY "Parcel of property" shall mean a parcel of land shown on a subdivision map, record of survey map, parcel map or a parcel described by metes and bounds which constitutes one development site whether composed of a single unit of land or contiguous units under common ownership. §3200.42 PARAPET OR PARAPET WALL "Parapet or parapet wall" shall mean that portion of a building wall that rises above the roof level. §3200.43 PLANNING/COMMUNITY DEVELOPMENT DIRECTOR "Planning director" shall mean the Plan ni ng Community Deve lopment Director of the City or his designated representative. §3200.44 POLITICAL SIGN "Political sign" shall mean a sign designed for the purpose of soliciting support of, or opposition to, a candidate or proposition at a public election. §3200 .. 45 PORTABLE SIGN "Portable sign " shall mean any sign not permanently affixed to the ground or a structure on the premises it is intended to occupy (see graphic illustration section). Page 130 of 378 §3200.46 PREMISE OR PREMISES "Premise or premises" shall mean a parcel of property. §3200.47 PROJECTING SIGN "Proj ecting sign" shall mean a sign which is attached to and projects from the structure or building face . Appropriate materials include wood and metal with carved or applied lettering, or any other material that 1s arch ,teclurally compatib le with the building tt:latto which the sign 1s attac hed. §3200.48 PUBLIC SERVICE INFORMATtON SIGN "Public service information sign" shall mean any sign intended primarily to promote items of general interest to the community, such as time, temperature, date, atmospheric conditions, news or traffic control . etc. §3200.49 READER BOARD "Reader board" shall mean any sign which would allow changing of individual letters for different messages. §3200.50 REAL ESTATE OR PROPERTY SIGN ''Real estate or property sign° shall mean any sign pertaining to the s ale, lease or rental of land or buildings. Usually a temporary sign. §3200.51 ROOF LINE "Roof line" shall mean the top edge of the roof or top of the parapet , whichever forms the top line of the building silhouette. §3200.52 ROOF SIGN "Roof sign" shall mean any sign erected upon, against or directly above a roof or top of or above the parapet of a building (see graphic illustration section). §3200.53 ROTATING SIGN "Rotating sign" shall mean any sign or portion thereof which physically revolves about an axis. §3200.54 SHOPPING CENTER "Shopping center" shall mean a unified commercial development on a minimum site of two (2) acres occupied by a group of five (5) or more separate businesses occupying substantially separate divisions of a building or buildings fronting on a privately owned common mall or parking lot, rather than on a public street. §3200.55 SIGN "Sign" shall mean a visual communications device used to convey a message to its viewers. A sign shall mean and include every advertising message, announcement, declaration, demonstration, display, illustration, insignia, surface or space erected or maintained in view of the observer thereof for identification, advertisement or promotion of the interests of any person, entity, product or seivice. §3200.56 SIGN. IN-WINDOW "In-window sign" shall mean any s ign p ainted on the in side or outside of a window or any sign erected or hung on the inside of a window, the purpose of said s ign to be seen by persons outside of the building. Page 131 of 378 §3200.57 SIGN PROGRAM "Sign program" shall mean an integrated system of signs proposed for one or more businesses, usually for a shopping center or group of uses on a single parcel. Sign programs create a coordinated set of standards for signs on properties with multiple buildings or tenants and establish uniform sign design elements such as size. color. materials, lighting. and placement on the property. The purpose of sign programs is to provide for project specific designs and sign accommodations that take into account compatible and appropriate s1gnage which can be reviewed concurrently with the review of building designs and site layout Sign programs are not intended to primarily grovide for additional signage than would otherwise be allowed and may not provide for approval of otherwise prohibited sign types §3200.58 SIGN STRUCTURE "Sign structure" shall mean the supports, uprights, braces and framework of the sign. §3200.59 SPECIAL EVENTS SIGN "Special events sign" shall mean a sign advertising or pertaining to any civic, patriotic or special event of general public interest taking place within the City. §3200.60 STREET OR PARCEL FRONTAGE "Street or parcel frontage" shall mean the length of a lot or parcel of land along or fronting on a street or other principal thoroughfare but not including such length along an alley, watercourse, railroad right of way or limited access roadway or freeway (see graphic illustration section). §3200.61 STRUCTURE "Structure" shall mean that which is built or constructed, an edifice or building of any kind, or any piece of work artificially built up or composed or parts joined together in some definite manner. §3200.62 TEMPORARY SIGN "Temporary sign" shall mean a sign which is not permanently affixed. Any other device constructed of lightweight material used for the purpose of conveying a message. §3200.63 TEMPORARY WINDOW SIGN "Temporary window sign" shall mean a sign painted on the window or constructed of paper, cloth or other like material and attached to the interior or exterior side of a window or glass area. Does not include display merchandise. §3200 .64 TOTAL AGGREGATE SIGN AREA "Total aggregate sign area" shall mean the combined total display area of each sign located on the premises. §3200.65 UNLAWFUL SIGN "Unlawful s ign" shall mean a sign which contravenes this guideline or which a public official may declare unlawful if it does not comply w ith the City 's Desig n Standards se t forth in Se c tion 3228 of thi s_£Q.de f.'i~-se~ieA J228 Design StandafflS::h--becomes dangerous or a traffic hazard to public safety, or a nonconforming sign for which a permit required under a previous ordinance was not obtained. §3200.66 WALL SIGN (FASCIA SIGN) "Wall sign (fascia sign)" shall mean a sign attached to or erected against a wall of a building . Any sign affixed in such a way that its exposed face is parallel to the plane of the building. Wall signs include most types of signage that are attached to the face of a building wall. These Include channel letters made out of wood, metal or plastic. Wall s igns mav be painted. Wall Page 132 of 378 s,gns should be onented to ach ieve balanced composition and harmony wi th other architectural elements of a buil dmg facade . Wall sign s s hould be placed on a fl at building surface and should not be placed over or otherwise obscure architectural building feature s. ARTICLE 2. PERMITS, FEES, INSPECTIONS, APPROVALS AND INDEMNIFICATIONS SECTION: §3220 Permits Required §3221 Application For Permit §3222 Building, Encroachment. And Electrical Permits §3223 Issuance Of Permits §3224 Signs Exempted From Permit Requirements §3220 PERMITS REQUIRED Except as otherwise provided within these regulations, it shall be unlawful for any person to erect, construct, enlarge, move or convert any sign within the city limits. or cause the same to be done. without first obtaining a sign permit for each such sign from the buIld1n9 insposl orBuilding Official as required by these regulations. These directives shall not be construed to require any permit for the repainting. cleaning and other normal maintenance or repair of a sign or sign structure for which a permit has been previously issued, so long as the sign or sign structure is not modified in any way. §3221 APPLICATION FOR PERMIT Application for such permits shall be made upon forms provided by the Building Official euild1ng iA~{)r--and shall contain or have attached thereto the following information and material: A. The consent of the owner or person entitled to possession or their authorized representative or the sign user (name, address and telephone number). B. Name, address, telephone number, license number of the sign contractor or sign erector as required by ordinance. C. A plot plan indicating the location of the building, structure, lot or parcel of property to which or upon which the sign or other advertising structure is to be placed or erected, including data showing building elevation and street frontages. D. A detailed sketch with color swatches depicting the sign or sign structure and its relation to the building or use which it i ntends to identify. E. Copies of a plan showing: 1. Position of sign or other advertising structure in relation to adjacent buildings or structures. 2. Construction design, size and type of material used. 3. A statement or diagram depicting the size and dimensions of all existing permanent advertising displays on the premises at the time of application. Current dated photographs may be used for this purpose. §3222 BUILDING, ENCROACHMENT, AND ELECTRICAL PERMITS A building permit shall be required for any sign which, in the opinion of the chief building official, constitutes a structure or structural alteration. An electrical permit shall be required for any sign Page 133 of 378 to be served by electricity. An encroachment permit shall be required from the city public works department for any sign located within or projecting into the public right of way. Applications for encroachment permits under this article shall be filed with the public works department accompanied by a plot plan sufficient to show the details of the proposed sign size, height, any other information deemed necessary by the planning director or public works director, and application fees established from time to time by resolution of the city council adopted in accordance with the procedures required by law. The public works director retains the right to revoke any issued encroachment permit for a sign in the right of way determined to be a nuisance or detrimental to the public safety or convenience. §3223 ISSUANCE OF PERMITS The Director of Community Development shall issue a permit for the erection, alteration or relocation of a sign within the city when an application therefor has been properly made and the sign complies with all appropriate laws and regulations of the city. Every permit issued by the Director of Community Development under the provisions of this article shall expire by limitation and become null and void if the work authorized by such permit is not commenced within sixty (60) days from the date of such permit, or if the work authorized by such permit is suspended or abandoned for a period of one hundred twenty (120) days or more at any time after the work is commenced. Before such work can be commenced or resumed thereafter a new permit shall first be obtained and the fee therefor shall be one-half (1/2) the amount required for a new permit for such work, provided no changes have been made or will be made in the original plans and specifications for such work; and provided further, that such suspension or abandonment has not exceeded one year. The director of community development may, in writing, suspend or revoke a permit issued under provisions of this article whenever the permit is issued on the basis of a material omission or misstatement of fact, or in violation of any provisions of this article. A. Revocation: The building inspector may, in writing, suspend or revoke a permit issued under the provisions of these regulations whenever the permit is issued on the basis of a misstatement or omission of material fact or fraud or failure to comply with this ordinance. B. Review: The building inspector may, in writing, deny issuance of a permit when in fact the sign or sign structure in question requires review and opinion for quality construction and design standards. Such review of the application will then be conducted by the building code board of appeals and a decision rendered within fourteen (14) working days after the initial permit application was filed with the city. §3224 SIGNS EXEMPTED FROM PERMIT REQUIREMENTS The following signs do not require a sign permit: A. Professional or business signs in residential zones not to exceed two (2) square feet in area for home occupations as allowed by the zoning ordinance. B. For real estate signs, no single face may exceed six (6) square feet for each single-family home or duplex, and sixteen (16) square feet for multiple-family uses. Signs for commercial uses may not exceed thirty two (32) square feet per face. These signs must be removed when the property is taken off the market. C. One political campaign sign on private property not exceeding four (4) square feet in area or four feet (4') in height. These signs shall be removed within ten (10) days following the elections. Such signs should not be erected prior to eighty-eight (88) days before the election. Page 134 of 378 Property owners and residents are strongly encouraged to comply with this eighty-eight (88) day limit. The City shall post on the portion of its website where the City posts the "voluntary spending limit candidates/committees" list pursuant to section 208107 of this code, a list of candidates and campaign committees who have committed in writing to distri buting and posting campaign signs on private property no more than eighty-eight (88) days before the election. D. Names of buildings or dates of erection of buildings when cut in a masonry surface or constructed of bronze or other incombustible material. E. Traffic or other municipal signs, railroad crossing s igns, danger and other such emergency signs including wording painted on streets. F. Signs of a directional nature for special events not to exceed twenty four (24) square feet each to be allowed for the duration of the event, but not to exceed fourteen ( 14) days. G. Permanent signs serving as directional signs to institutes of an educational, religious, charitable or civic nature not to exceed four (4) square feet in area. H. Directional signs located within parking lots identifying the entrance and exit and other directional i nformation only. Such signs shall not exceed four (4) square feet each or eight (6) square feet for all such signs per acre of parking. I. Signs showing the location of public telephones, restrooms and underground utility facilities. J. Signs (or decals) advertising credit cards, association memberships or trading stamps not to exceed two (2) square feet for each sign. K. Holiday lights, decorations and displays, provided such lights, decorations and displays are removed within ten ( 10) days after the holiday. L. Any sign, posting, notice, etc., placed by or required by a governmental entity in carrying out its responsibility to protect the general health and welfare of the community. M . Street signs and address numbers. N. Downtown parking district signs with business identification. 0 . Pa inted Wall Sig ns or W indow Signs that do n ot re qu ire a ·su1ld 1ng ', 'Electrical ' or 'Encroachment' perm it and that comply with all requirements of ~Section 3227 of th is Code. ~Signs prohibiting park ing on private p roperty in conformance with .§.section 7389 of this code. Q . Government(ll_Qr emergency s iq na ge re qu ired for oubfic safet y. R. Substitutio n: Sub ject to the property owner's consent and p rovided , that the s,gn is otherwise lega l without consideration of message content , an existing commercial sign may substitute without review b y the Community Devetopment Dir~~tor, should no bu ilding permit be requ ired . S uch substitutjoD...9f message may be made without an y additional app roval or permitting . Th is provision p revails over any more speci fic provis ion to the contrary with in this CGhapter. Th is provision does not create a right to increase th e total amount of s ignage on a parcel, lot. or la nd use: does not affect the req u ireme nt that a sign stru cture or mounting device be prgporlyduly _permitted ; does not allow a c h ang_e m the p h ysical stru cture o f a sign or its Page 135 of 378 mounting device. and does not allow t he substitution of an off-si te commercial message ,n place of an on-s,te commercia l message . S. Signs or advertisements pain ted or conveyed on pavement as part of a Ci ty-recognized event , ARTICLE 3. GENERAL PROVISIONS SECTION: §3225 : Regulations §3226: Prohibited Signs §3225 REGULATIONS A . Signs attached under a marquee shall have a vertical clearance of eight feet (8') between the existing or future grade of the finis hed sidewalk. Such signs shall be limited to four (4) square feet in area on each side if a double faced sign; a s ingle faced sign shall be limited to four (4) square feet in area; one sign per occupant. B. No sign shall be located so as to create a safety hazard by obstructing vision, or shall interfere with or resemble any authorized warning or traffic sign or signal. C. A projecting sign shall have a minimum clearance of eight feet (8') above the existing or future grade of the finished sidewalk, and a minimum clearance of fifteen feet (15') above an area used for vehicular movement. Multip le projec ting si gns shou ld not be install ed within ten fe et (10') of each other 1f on the same property and should be separated from pro jecting signs on adjace nt prope rties by ten feet (10 '} to ensu re proper visib1hty. D. These regulations shall apply only to those signs which are located outside of buildings or which are directly affixed to the inside of a window vis i ble from a pu blic fron tage. Where signs are affixed to or painted on a window. such signs shall not exceed twenty fwe.-percent (2Q~%) of any window area, and such signs shall be counted as part or all of the permitted sign area except as allowed in §section 3227 of this CGhapter. No sign permit shall be requ ired for window si gnage that corn pl iesy with th is sta ndard an d does not require q_Qu ilding perm it. Window signs sho uld be sca led to the pedest rian and oriented to wmdow shopper s o n the sidewalk. Window sig ns should be limited to sma ll graphi cs, business logo, and text. A w in dow si g n shou ld not obscu re the view in to a store or place of business . E. Temporary construction, development and subdivision sales signs are permitted in any residential zone providing the total aggregate area for all such signs does not exceed thirty two (32) square feet, and providing that no single face sign exceeds twelve (12) square feet. Sign height for any given sign may not exceed ten feet (10'). Signs will be permitted to remain for a maximum period of one year, but must be removed upon completion of the project. F. Temporary construction, development, subdivision sales, lease and real estate signs are permitted in any commercial or industrial zone, if freestanding. The tota l aggregate area for all such signs may not exceed sixty four (64) square feet, and no single face sign may exceed thirty two (32) square feet. Sign height fo r any given freestanding sign may not exceed ten feet (10'). Signs will be permitted to remain for a maximum period of one year but must be removed upon completion of the sale, lease or project. G. Murals on pnvate co mmercia l stru ctu res are allowed subject to review and issuan ce of a m ura l permit by the f)laAA~~issionZooing ~A+Strator Desig n Review Board as-a-- ~ular agenda Item. Criteria upon which murals will be evaluated as both art and advertis ing Page 136 of 378 are: compatibility with surrounding environment and community in general; appropriateness to site: relationship to use of building upon which it is placed; impact on motorists and traffic hazards; advertising potential. Written messages are discouraged. Any area determined to be advertising and allowed to remain in the mural shall be counted as part of the allowed parcel signage. Mural pe rm its on private structures are not subject to recommendation from the Design Rei.ti&111 Boai:gZoning Admin_i str_ator, unless a comp o nent of a Site Development or Use Permjt or requested by the Zoning Administrator_ H. Awning signs are allowed subject to review aA4 approi.ial by tho pla Anmg and oommurn ty delielopmenl eepartmeot-and securing an encroachment permit from the Public Works Department when located withi n the public right of way. Sign area shall be calculated as defined i n section 3200.05 of this chapter. These shall not be considered as projecting signs, but do constitute 'Sign Area '. I. Governmental, educational, civic or religious special event signs may be posted up to twenty (20) days prior to the event and taken down at least two (2) days after the event. Size shall not exceed thirty two (32) square feet and there shall be no more than four (4) such signs. Signs shall be approved by the planning director. This section shall not be applicable to handbills or small posters for said events. J. Signing for a project requiring a site development permit or use permit shall be reviewed by the planning commission as part of the permit application process. K. Banners, pennants and balloons (but not other gas filled figures) may be placed on an occupant's property for: 1) a maximum of thirty (30) consecutive days per year to announce the opening of a new business (including new management); and 2) a maximum of foFty fi11efi ft een (145) days per year to advertise special activities or promote the business. The director of pbnning amj Go mmtknity do1i1o lopmenl shall rei,ciew and appro¥e plans for s~uch signage tG- ensure that it offers noshall not pose a hazard to the safe movement-tGof traffic and dG&& shall not block permanent identification signs on neighboring properti es. L. Signs installed pursuant to a uniform community oriented sign program designed to provide direction, infom,ation or recognition to places, events, culture or other distinguishing aspects of the c ity of Ukiah. The sign program application specifying signage area, type, size, height, location, design, colors, materials and other information to ensure the sign program will enhance the vitality and character of the city of Ukiah shall be reviewed by the design review board and such sign program authorized by the city council. §3226 PROHIBITED SIGNS T he Csitv has a com pellin g interest inte p ro hib ~tin g the following cate gories of sign s to furtb er the findings and purpose of th is Chapter. All s igns below are specifically identified as prohibited w ith li mited exceptions. Sign types which, in the determination of the Community Development D irector, are simi lar to thos e lis ted in th is Ssec tion orbut which are not expl icitly descri bed in these regulations are also proh ibited : The follow in g -s+g~e-1}r~l)i.tee-witrnR-~ity· A . Attention-Getting Devices : Flashing, rotating, animated, blinking and moving signs.,_ includmg dynamic digital signage such as video screens , LED displays with frequent image c hanges, or scrolling text.~ B. Miscellaneous signs and posters and the tacking, pasting or otherwise affixing of signs of a miscellaneous character visible from a public right of way. Signs located on the wall of buildings, Page 137 of 378 barns, sheds, trees, .Y.!!!!rLpoles, posts, fences or other structures are prohibited unless provided for under other provisions of these regulations. C. Any sign affixed to any vehicle or trailer on a public rig ht of way or public property unless the vehicle or trailer is intended to be used in its official capacity and not for the sole purpose of attracting people to a pl ace of business. D. Banner flagss, pennants, searchlights, twirling signs, balloons or other gas filled figures placed on an occupant's property or in the public right of way, except as otherwise provided by this chapter. A ir-powered inflatable advertlsmg device featuring oscillating, flex ible tube-like figures designed to attract attention through constant motion are similarly prohibited. E. Flags other than those of any nation or corporation. Flagpoles shall be located outside of required setback areas and comply with all A irport Compatibility standards. Flagpoles consistent with this Ssection do not require a s ign permit but may require building, electrical or mechanical permits. In residential zoning districts wall -mounted flags which do not proIect above the roofline are exempt from permit requirements . Temporary flags are s imilarly prohi bited , unless associated with a City-approved event. F . Portable or wheeled signs, except the following: 1. Real estate signs not exceeding s ix (6) square feet per side placed on the offered property. 2. Temporary portable signs as provided by this chapter. G. Any sign that utilizes visible guywires, angle irons and iron frame structures, unless construction is otherwise impractical, provided that decorative metal frames may be approved by the Director of planning and Community Development when consistent w ith a historical or architectural style exhib ited on the property. H. Signs emitting audible sounds, odor or visible matter. including any Interactive fuel dispenser screen that conveys advertisements , yldeo or interactive media. I. Signs which purport to be, or are an imitation of, or resemble an official traffic sign or signal, or which bear the words "stop", "go slow", "caution", "danger", "warning" or similar words. J. Signs. which by reason of their site, location, movement. content, coloring or manner of illumination, may be confused with or constructed as a traffic control sign, signal or device, or the light of a road or emergency equipment vehicle . K . Outlining of a building by means of exposed neon tubing, exposed incandescent lighting or other artificia l lighting or an equivalent effect is prohibited. L. Signs which are located on or project over the roof of a building or structure. M. Off premises signs shall not be permitted within the city limits, except the following: 1. Rea l estate "open house" signs not exceeding six (6) square feet placed on private property with permission of the property owner ( directional type). Such signs shall be allowed only during hours of open house. 2. Temporary portable signs as provided by this chapter. Page 138 of 378 N. Corner properties with freestanding, projecting, portable and other detached signs from the ground level to eight feet (8') in height shall be prohibited in the area formed by measuring at the property line a distance of thirty feet (30') from the point of intersection of the two (2) streets, and connecting at these lines in triangular fashion, provided that signs within this area may be allowed subject to approval of the public works director and securing an encroachment permit from the public works department when located within the public right of way. 0. Signs which physically or visually move, scroll, rotate or create an illusion of movement, or which have parts, messages, or surfaces that physically or visually move, scroll, rotate or create the iflusion of movement, or which emit audible sound or noise. Th is includes but Is not limited to electronic or digita l signs with frequently c ha nging i mages, video displays, an d animated graph ics . Electronic Message CentersJ..EMC Signs.) that use Digital Dis play Signs or other means to p resent images or messages are al so proh ibited. Th is p rohibition will (:Gees not apply where preempted by state law for fuel price s ignaqe or other ap plicable law.coGles .) P . Signage advertising cannabis, alcohol, or tobacco products or businesses Cannaei s, alGoh ol or \obacco si gnaqe that includes depictions or images of mi nors or anyone under twenty-one (21) yea r s of age: images th at ar e attractive to chil dren s uch as cartoons. likeness. characters, or phr ases used to advertise to childre n, i mi tates logos or images imitati ng candy packag ing or labeling , or use of th e terms or such a va r ian t in spelling such terms that is attracti ve to child ren. Q . Outdoor advertisin g dis pl ays s u ch as b illboards, and all off-si te c ommer cial signs that disp lay advertising for a b u siness, commod ity. service, fac ility, or oth er such m atter that ls not located, c o ndu cted, sold, o r offered upon the premises w h ere the s ign is loca ted are proh ibited w ith i n th e City of U k iah . R . Ba ckl it Tran slu cent Awning Sign s: A ny sign located on an awning that is tra ns lucent or semi-transp arent and ill umin ated from a light source under or withi n the awning. ARTICLE 4 . GENERAL SIGN REGULATIONS SECTION: §3227 Permitted Sign Area, Encroachment, Height, Number, Illumination And Movement §3228 Design Standards §3229 Illumination §3227 PERMITTED SIGN AREA, ENCROACHMENT, HEIGHT, NUMBER, ILLUMINATION AND MOVEMENT A Commercial And Industrial Zones: 1. One and one-half (1 1/2) square feet of sign area for every ground level linear foot of parcel frontage. No more than two-thirds (2/3) of this allowed signage to be freestanding. 2. On comer lots the maximum allowable number and square footage of on site signs are permitted for each street frontage up to two (2). Said maximum allowances, however, are not transferable either in whole or in part from one street frontage to another. e-K~.when- ~ si~*& p~acod 3t a kH=iy fi.1J&4egree (450) angle m th o corner of tho parcel, in wnict:i case si-te~olopmo nt ic rec=tuired .~ 3. In no case shall the total square footage of signs on a building frontage exceed the number of linear feet in the frontage or five hundred (500) square feet, whichever is the lesser figure. Page 139 of 378 4. Signs in commercial and industrial zones shall not overhang the public right of way in excess of four feet {4'). 5. The provisions of this section do not prohibit in addition to other freestanding signs, one portable sign per parcel. subject to the following : a. Sign area shall not exceed six (6) square feet per side and four feet (4 ') in height. b. The sign shall be removed during hours that the business is not open to the public. c. In cases where more than one business is located on a parcel, the total number of signs under this section shall not in the aggregate exceed the following : (1) One portable sign per fifty (50) linear feet of street frontage per parcel. When four (4) or more businesses are located on a parcel under one ownership, one portable sign per four (4) businesses shall be permitted. Except, on parcels w1th1n lh~ downto•.vn ,ev1tah2at1on dtstf1.GC -where there is no setback between the building and the public right of way line and a freestanding or projecting sign is not feasible, one sign per business shall be allowed, not exceeding one sign per fifteen (15) linear feet of street frontage per parcel. {2) The sign(s) allowed by this section shall be placed along the street frontage of the business; or may be oriented to parking areas, pedestrian malls or internal courts on the same parcel. (3) Parcels with no public street frontage other than the accessway (flag lots) shall be allowed one off premises sign, regardless of the number of businesses, placed near the primary entrance to the parcel with either the approval of the owner of the property where the sign is placed or with the issuance of an encroachment permit if located within the public right of way. d. The sign shall at all times present a lastefully designed and well maintained appearance. Notwithstanding their temporary nature, such signs shall not be made of ca rdboard or similar materials which exhibit a makeshift or haphazardly constructed or designed appearance. e. Notwithstanding section 6170 of this code, signs allowed by this section may be placed within the public right of way, provided an encroachment permit has been issued by the public works department and compliance therewith is maintained. In addition: (1) Signs in the public right of way shall be maintained free of appendages or conditions that pose a hazard to pedestrians and vehicles, and ensure vist,Jally impaired pedestrians can detect the sign safely. Supporting members should be located within the footprint of the sign to prevent tripping ; any projection shall be flat and measure no more than one-half inch (0.5"} in height above the sidewalk surface. Dome shaped support bases are prohibited. The sign shall not be secured to trees, hydrants, street signs, or any other infrastructure by any means. The sign shall not be illuminated. (2) Sign placement shall provide for the safe and unobstructed movement of pedestrians and vehicles including adequate sight distance to the satisfaction of the plaMtl)g Communitv Develop ment Director and Public Works Director. The placement of signs shall maintain a minimum five foot (5') wide clear space on any Page 140 of 378 sidewalk or pedestrian path and be coordinated with other elements to provide for the public convenience, reduce hazards, and maintain an uncluttered and unobstructed appearance. Signs shall be situated so that neighboring businesses and au legal signs are visible to pedestrians and motorists. f. Deviations from the provisions of this subsection, excluding the requirement for issuance of an encroachment permit for signs placed in the public right of way, may be allowed pursuant to the approval of a use permit. 6. Parcels under one ownership which contain four (4) or more businesses may erect a freestanding sign in addition to other permitted signs are which: a . Constitutes the single freestanding sign permitted in subsection A5 of this section. b. Shall not exceed two hundred (200) square feet. One hundred (100) square feet of the total sign area may be used for individual identification signs uniform in size, shape and lettering. c. Shall not exceed thirty feet (30') in height and shall have a minimum clearance of ten feet { 1 0') from the finished grade of the existing or future sidewalk. d. Shall not contain "reader boards1 '. 7. Regardless of any other provisions to this section, no sign attached to a building shall exceed the roof height of the main building on a parcel. Freestanding signs may exceed the roof height of the main building, providing the sign is thirty feet (30') or less and subject to a site development permit. 8. Signs in commercial and industrial zones, if illuminated, shall be indirectly illuminated, i.e., shall not have directly exposed bulbs, tamps, tubes or other illumination devices .. Exposed bulbs may be permitted as a design fea ture. as part of a Stte Development or Use Permit. 9. Signs in commercial and industrial zones shall not flash, revolve, move or be animated in anyway. 10. A shoppi ng center, in addition to the signing permitted each occupant on t he basis of their frontage, may have freestanding main identification signing with area equal to one- fourth ( 1 /4) square foot for each ground floor foot of total building frontage up to a maximum of two hundred (200) square feet. This signing may be a name , a roster of tenants or a combination thereof. The maximum height of this freestanding sign shall be thirty feet (30'). 11. Placement of signing shall be limited to street frontages and business frontages except sign orientation to parking areas, freeways, pedestrian malls, internal courts or sign programs may be allowed subject to a site development permit. 12. Pfet;)ar~.iJGsoliR0 and-~OOffiA9 businesses sp.eciflcatly related to the traveling public a long U.S. 101 free•.w-y within s»c~uooree--feet E600't~ihe freeway oooteflioo-ana throe.f:loo9f00 feat-{~'➔ ef tRe-semef\iA&-ef.aAy IAterseetiAg stFeet within lhe eily limits ma~ have the allo·ll!ed single. ffOestaFlding sign at-a t\ei§ht no t.-~e~XGeed fifty foot (60'-►•r~'8ss ef.tt:le-fflafA--91:ff~Re½Jht,-wtth plam'lin~ somm,ssien -slte de·,elopment permit appro·,al. St§fl placement for bottl fi:eestanding and attached shall • eflt permit. Page 141 of 378 At such lime that a fmeway logo boaU:1 ~&tern 1s 1i;1 J}JaGe tPe~s~l~~visiellS oo ion§ei: apply and the s.gns--w11l f.lave-le-conf-Orm te, t-Re--~oo oral pro..,.1s1ons of tho city of U~iah sign ord,nanse . .Adi such signs mu&t--0&-r,e,:J'!o•,ee •i:t..f.av,er eJ ll=iefFeeway 18§& ~-e~m witR+A three (3) years of availability of the logo system . B. R-3, General Multiple-Family Zone And P, Public Zone: 1. The total permitted sign area is one-fourth (1/4) square foot for each linear foot of the longest property frontage. In no case shall a sign exceed forty (40) square feet in total area. 2. In no case shall there be more than one sign for any one use in these zones. 3. Signs in the R-3 and P zones shall not revolve, flash, move or be animated in any way, nor shall such signs be illuminated other than by low level indirect lighting devices. 4. Freestanding signs in the R-3 and P zones shall not exceed four feet (4') in height and shall be either of wood or masonry construction. 5. Signs in the R-3 and P zones shall not encroach into the public right of way. 6. Signs advertising home occupations shall conform to the requirements of subsection C1 of this section. 7. Signs in the R-3 and P zones which are attached to buildings shall not exceed the eaves height of the first story of the main building on any parcel. C. R-1 , Low Density Residential And R-2, Multiple-Family Residential District: 1. One sign not exceeding two (2) square feet in total area attached to the principal structure on a parcel for the purpose of identifying the occupant of the parcel or a home occupation. 2. One sign not exceeding two (2) square feet in total area attached to a curbside mailbox for the purpose of identifying the occupant of the parcel or owner of the mailbox. 3. S igns in the R-1 and R-2 zones shall not flash, revolve, move or be animated in any way, nor shall such signs be illuminated other than by low level indirect lighting devices. 4. S igns in the R-1 and R-2 zones shall not encroach into the public right of way except where attached to a curbside mailbox. 5. Signs in the R-1 and R-2 zones shall not exceed the eaves height of the first story of the principal structure on a parcel. 6. Permanent signs serv1ny i Ofw ith messaging of an educational , religious, chari table o r civic nature shall be allowed a totql_Q ermitted sign area that 1s one-fourth ( 1/4 l square foot fo r each li near foot of the longest property fronta ge. In no c ase shall a sig n exceecjJ.orty (40 } square feet in total area . D. Nonconforming Signs: Signs that do not otherwise conform to the requirements of this chapter and are either necessarily temporary or unusual because of the unique character of a site, may be approved by the planning commission in the form of a use permit. §3228 DEStGN STANDARDS Page 142 of 378 In addition to meeting all crite ria of Se c tion 3227, all signs shall be conststent w ith the following design principles: A. Architectural Compatib ility 1. Signs shall be proportional to the building facade and located with in designated sign areas that do not exc eed the allowable sign a rea per Se ction 3227 . 2. Signs shall use materials, colors , and sha pes that match or com Qlement th e architectural style of the building . 3. Signs shall not obstruct or alter architectu ral features , such as cornices , columns. or decorative mold ings . B . Scale, Proportion, and Placement 1. Sig n s shall be in scale with the building and sized to fi t with in archttectural sign bands, panels, or other designated areas . 2 . Signs shall maintain a minimum clearance from buildin g edges a nd architectural e lements, en suring visual separation from adjacent structu res. 3 . The outer p erimeter of any sign shall not extend bey ond the bui ld iog feature to wh ich it Is attached C. St gn Quality and Installation 1. Signs shall be constructed from d urable materials, includin g wood , metal. or comparable high-qu ality materials that ensure long-term integrity. 2 . Ten1Porary material s such as foam , poster board , flat p lastic , or other non- durable materials are prohibited for permanent s ignage. 3. Plastic . plywood , or pressed board shall not be used as primary materials for permanent signs un less allowed as a temporary sign under Section 3225(k) o f th is Code . D . J::!istoric Resou rces and Distric ts 1. S igns insta lled on des ignated historic buildings or within h istor ic d1stncts shall be consistent w it h the Secreta ry of the Interior's Standards for the T reatment of Histor ic Properties . 2 . Sign material s, colors, and mounting methods s hall be cons is tent w ith the h istoric character of the structure and surrounding district. 3 . S ign s shall not obscure or damage historic architectural features. E . Non -Commerc ial Zones 1. Internally illuminated s igns (including c h annel letters, marquees, or c abinet signs) are p rohibited in non-commercia l zones. 2 . Sign bases, fra mes, and moun ting hardware shall be constructed from material s consistent wi th the p rimarv buildin g's architectural desm Page 143 of 378 3 . Sign colors and fin ishes shall be non-reflective to m1n im1ze glare and visual disruption m non-commercial areas . §3229 ILLUMINATION All signage shall comply with standards designed to mInimIze light pollution by controlling the amount, direction. and intensity of artificial ltghting to preserve the visib ility of the night sky. including the following : A . Lighting for signs shall not create a hazardous glare for pedestrians or vehicles either i n a public street or on any pnvate premises. B . Illuminated signs shall be turned o ff or dimmed in brightness from 10:00 PM to 6:00 AM unless the business operates during those hours. C. The light source, whether internal to the sign or external. shall be shlelded from view. This requirement is not intended to preclude the use of diffused exposed neon. LED . or similar features. D . Sign illumination for externally illuminated signs shall utilize focused light fixtures that do not allow light or glare to shine above the horizontal plane of the top of the sign and to limit direct illumination of any object other than the sig n or onto gny..,P ublif. right-of-way or adjoining property E. Each sign shall be designed so that 11tuminat1on does not exceed one hundred luxes (ten foot-candles) measured at a distance of ten feet from the sign. 1. If illumination of monument si gns Is desired. then external illum1nat1on or halo lighting is preferred . ARTICLE 5. REMOVAL AND DISPOSITION OF SIGNS; ABANDONED SIGNS SECTION: §~3230: Maintenance And Repair §32 2-Qll: Abandoned Signs §32 32JO: Sign Removal §1228 3230 MAINTENANCE AND REPAIR Every sign shall be maintained in a safe, presentable and good structural material condition at all times, including the replacement of defective parts, painting, repainting, cleaning and other acts required for the maintenance of said sign. If the sign is not made to comply with the requirements of this Section. the Building Inspector may require its removal. §~29 3231 ABANDONED SIGNS A. Except as otherwise provided, any sign which is located on property which becomes vacant and unoccupied for a period of sixty (60} days or more, or any sign which pertains to a time, event or purpose which no longer applies, shall be deemed to have been abandoned. The Building Official ~shall prepare a notice which will describe the sign and specify the violation involved and which shall state that if the sign is not removed or the violation is not corrected within ten (10) days, said sign shall be removed by the Building Inspector in accordance with the provisions of this ordinance. All notices sent by the Building Official lnspoct~shall be sent by certified mail. Any time periods provided in this Section shall be deemed to commence on the day of the receipt of the certified mail. Page 144 of 378 Any person having an interest in the sign or the property may appeal the determination of the Building Official klspe,Gtor ordering removal of compliance by filing a written notice of appeal with the Planning Commission within thirty (30) days after the date of mai ling the notice, or thirty (30) days after receipt of the notice if the notice was not mailed. Permanent signs applicable to a business temporarily suspended because of a change of ownershi p or management of such business shall not be deemed abandoned, unless the property remains vacant for a period of four (4) months or more. B. When ,tis determined by the Building Official 1Aspec4Gr that said sign shall cause imminent danger to the public safety, and contact cannot be made with a sign owner or building owner, no written notice shall have to be served . In this emergency situation, the Building Inspector may correct the danger. The Building Offic ial Inspector shall cause to have removed any sign that endangers the public safety, such as an abandoned , materially dangerous, electrically or structurally defective sign, or a sign for which no permit has been issued according to the provisions of this ordinance. Any sign removed by the Building Officia l l nspec4or pursuant to the provisions of this Section shall become the property of this City and may be disposed of in any manner deemed appropriate by the City. The cost of removal of sign by the City shall be considered a debt.owed to the C ity by the owner of the sign and the owner of the property and may be recovered in an appropriate court action by the City or by assessment against the property as hereinafter provided . The cost of removal shall include any and all incidental expenses incurred by the City in connection with the sign's removal. C. A stgn own er or b u ilding owner who does not remove an abandoned sign or otherwise correct a violation u nder th is Section with in the time frame for no tice and , if a ppl icable, ap pea l. may b e su b1ect to f ines p ursuant to Section 3 238 of this Chapte r . §323 0i SIGN REMOVAL When it is determined by the Building Official l nspectGr that a sign has been damaged beyond fifty percent (50%) of its initial capital investment value, or when the face of a sign requires alteration or change, such sign must then be made to conform to all provisions within this ordinance. ARTICLE 6. CONSTRUCTION SPECIFICATIONS AND SAFETY SECTION: §3234-~: Compliance W ith Building Code §32312 : Construction Of Signs §323~4-COMPLIANCE WITH BUILDING CODE All signs shall comply with the appropriate detailed provisions of the City Building Code and the Uniform Sign Code relative to design and construction, structural integrity and connections and safety. Signs shall also comply with the provisions of the applicable electrical code and the additional construction standards set forth in this Section. §323~ CONSTRUCTION OF SIGNS A Each sign hereafter erected or remodeled shall bear, in a permanent position, clearly legible identification decals stating the firm or corporation responsible for its construction and erection. Electric signs shall be marked with input amperages at the full load input. B . Each sign shall have a specified sticker provided by the Building Oepartm eRt Division that identifies the permit number that was orig inally issued by the Building Offtcta l In spector , and Page 145 of 378 such sticker must be visibly placed on the frame or outer perimeter of the sign. Within one year of the adoption of this Code all legal signs shall be identified and appropriately marked. C. No sign shall be erected, constructed or maintained so as to obstruct any fire escape, required exit. window or door opening , unless authorized by special user permit. No sign shall be attached in any form, shape or manner which will interfere with an opening required for ventilation, except in circumstances when not in violation of the Building or Fire Prevention Codes. D. Signs shall be located in such a way that they maintain horizontal and vertical clearance of all overhead electrical conductors in accordance with the Electrical Code and the regulations of the Public Utilities Commission. E. Certain signs shall be properly guttered and connected with downspouts to storm sewers so that water will not drip or flow into public sidewalks or streets. F. All permanent freestanding signs or poles shall be self-supporting structures erected on and permanently attached to concrete foundations. Such structures or poles shall be fabricated only from steel or other such materials as approved by the Building Code. G. All signs of a building shall be constructed to withstand wind loads of thirty (30) pounds per square foot of the total face area of the letters and other sign surface. Note The w1 00 load q ueted -awv.e I&~ ~R=ia.l "'"~ a4iG mY&l t-e aQJvsleG f.er ~s ~o \;jAUSUally Righ velocity WlAd5 and wiAG conchlt~ H. No sign shall be suspended by chains or other devices that will allow the sign to swing due to wind action. Signs shall be anchored to prevent any lateral movement that would cause wear on supporting members or connections. ARTICLE 7. NONCONFORMANCY SECTION: §3233§.: Nonconforming Signs §323~3 NONCONFORMING SIGNS A. All permanent signs and sign structures which were erected and in existence prior to the effective date of this ordinance or any amendment thereto, and which were at the time of such e rection or establishment in compliance with all then applicable statutes and ordinances, but which do not meet requirements of this ordinance, shall be permitted to remain in existence notwithstanding their nonconforming character, providing that such signs and sign structures remain in full compliance with Chapter 7, Articte 8 of this division, and providing further that the sign does not require any additional permits under Chapter 7, Article 3 of this division or removal under Chapter 7, Article 5 of this division. The provisions of this paragraph will apply to any and all areas upon annexation. 8. All temporary signs and temporary sign structures which were erected and in existence prior to the effective date of this ordinance, but which do not meet the requirements of th is ordinance, shall be permitted to remain in existence notwithstanding their nonconforming character for a period of IW(ly thirty (~GO) days from the effective date of this ordinance. Thereafter all such signs and sign structures shall be in violation of this ordinance and subject to removal as in the case of any othe r illegal structure or use , subject to the exceptions set forth herein. Page 146 of 378 C. All signs or sign structures which, at the time of adoption of this ordinance, whirl, blink, rotate, move or are animated shall be removed or cease to whirl. blink, rotate, move or be animated within ~thirty (J,60) days of the effective date of this ordinance. 1f unable to demonstrate their nonconforming status with regard to flashing, rotating, animated, blinking and moving signs, 1ncJud ing d ynamic d igital signage such as video screens , LED displa ys with frequent tmage changes, o r scroll ing text. D. All signs or sign structures associated with a business shall be made to conform to this ordinance upon sale or transfer of said business, change of business name or other situation requiring modification to sign or sign structure provided if the only change is the sale or transfer of business, said sign shall be removed upon the expiration of one year from the date of said sale or transfer. The City Council finds that this is a reasonable amortization period because all signs which must be removed under this Section have been in existence for at least three (3) years prior to the effective date of this ordinance. E. Ordinary maintenance and associated minor repairs may be made to any nonconforming sign providing no structural alterations or design changes are made. Other repairs, alterations, or design changes may be permitted; provided, that a use permit shall be first secured in each case and that such repairs, alterations or design changes comply all other provisions of thts Chapter 7. ARTICLE 8. RESPONSIBILITY SECTION: §323.24: Responsibility §323§4 RESPONSIBILITY The owner or authorized representative or sign user of the property upon which the sign or advertising structure is located shall be responsible for its proper maintenance and repair. A All signs shall be subject to an inspection by the Building Inspector O fficial or his authorized representative . B. All signs erected, altered or relocated shall be inspected every two (2) years to determine that the sign has been maintained in such a manner as to insure that the sign is safe as to electrical, structural and material specifications as provided for in these guidelines. C. The Building Official Inspector may dedare any sign unlawful if it endangers public safety by reasons of inadequate maintenance, dilapidation or abandonment. Any such declaration shall state the reasons for declaring that the sign constitutes a safety hazard to the general public. ARTICLE 9. VARIANCE SECTION : §323iZ.: Sign Variances §3235I SIGN VARIANCES Where practical difficulties, unnecessary hardships and results inconsistent with the general purpose of this Chapter may result from the strict application of certain provisions thereof, a variance may be granted as provided in §9231 et seq. of the Ukiah Municipal Code. Economic hardsh ip shall not be considered a practical difficulty, unnecessary hardship, or a result inconsistent with the general practice of this Chapter. Economic hardship is defined as the actual expense of removing the nonconforming sign or causing a conforming sign to be erected. Historical and architectural significance based upon age, design, construction materials and Page 147 of 378 other criteria as determined by the City Council shall be utilized in determining appropriateness of variances. The granting of a variance shall require a statement of findings by the Commission noting the facts of the particular sign, not applicable to other signs generally which justify issuance of a variance. ARTICLE 10. PENALTIES AND VIOLATION SECTION: §323~6: Penalties For Violation §323§6 PENALTIES FOR VIOLATION Any person, firm or corporation failing to comply with violating :1ny of the provisions of this chapter Chapter shall be guilty of a_n Infrac11onvIolat1on upon notification and failure to remove a prohibited sign or address non-compliance within the period specified by the Community Development Director or their .designee. Every such violation is punishable by: a) a fine not exceeding one hundred dollars ($100.00) for a first violation; b) a fine not exceeding two hundred dollars ($200 .00) for a second violation within one year; c) a fine not exceeding five hundred dollars ($500.00) for each additional violation with in one year. Any violator shall b e guilty of a separate offense for each and every day during any portion of which any violation of this Chapter is committed, continued or permitted by any such person, and he/she shall be punished accordingly . ARTICLE 11. ILLUSTRATIONS SECTION: §3237: Graphics §3237 GRAPHICS The following graphics describe in illustrative form many of the terms , concepts and sign types utilized in this chapter. 1) Area of A Sign: (§3200.05) Page 148 of 378 j I I I ~__,.!IIIIIFI I I I ~11111!!~ I I--+ l J .-~---~-, I t I L---,__,__ ___ J 2) Attached Sign: (§3200.07) 1 1 +--- 1 I I I I --➔ l J Page 149 of 378 3) Detached Sign: (§3200.09) 4) Front Footage of Building Occupancy: (§3200.27) Page 150 of 378 5) Height of Sign: (§3200.28) 6) Projecting Sign: (§3200.47) FRONT FOOTAGE or IUllOING OCCUPANCY EAT Page 151 of 378 • .. 7) Roof Sign: (§3200.51) ~~r • 8) Street Frontage: (§3200.60) Page 152 of 378 9) Prohibited Signs: (§3226) Page 153 of 378 10} Proh ibited Signs: (§3226) Page 154 of 378 11) Corner Lots: (§3227A2) Page 155 of 378 Introduced by title only on , 2025, by the following roll call vote: AYES: NOES: ABSENT: ABSTAIN: Adopted on , 2025, by the following roll call vote: AYES: NOES: ABSENT: ABSTAIN: Douglas F. Crane, Mayor ATTEST: Kristine Lawler, CMC/City Clerk Page 156 of 378 Page 1 of 2 Agenda Item No: 8.c. MEETING DATE/TIME: 6/4/2025 ITEM NO: 2025-620 AGENDA SUMMARY REPORT SUBJECT: Approval of Amendments to the City's Recruitment and Retention Incentive Program. DEPARTMENT: Human Resources / Risk Management PREPARED BY: Sheri Mannion, H.R. Director/Risk Manager PRESENTER: Sheri Mannion, Human Resources/Risk Management Director; Sage Sangiacomo, City Manager ATTACHMENTS: 1. 2019-001 Administrative Policy - Recruitment and Retention Incentive Program_Revised Summary: The amended Recruitment and Retention Incentive Program policy provides the City Manager with expanded authority to offer both recruitment and retention incentives for classifications identified as difficult to fill or at risk of turnover. Additionally, it increases the relocation reimbursement benefit to better reflect current market conditions and the cost of moving to the Ukiah area. Background: The Recruitment and Retention Incentive Program was originally adopted in November 2019 to support recruitment efforts for critical classifications. Incentives such as hiring bonuses, relocation reimbursements, housing assistance, and accrual adjustments have been offered under this policy to attract qualified candidates. Given ongoing market demands that contribute to workforce challenges in rural communities, it is essential to revise this policy to also emphasize the retention and development of existing team members. Discussion: The City of Ukiah provides a full range of complex services, many of which utilize positions that require specialized training and certifications. Due to the nature of these specializations, as well as the proximity to areas like Sonoma County and the Bay Area, it can be challenging to recruit and retain qualified employees in Mendocino County. The revised Recruitment and Retention Incentive Program (Attachment 1) reflects a deliberate approach to addressing these challenges by broadening the scope of the policy and formalizing additional tools to support workforce stability and development. One of the most notable additions is the inclusion of retention incentives—a recognition that retaining experienced Staff is just as critical as recruiting new talent. Turnover in certain classifications creates not only operational disruptions but also substantial training and onboarding costs. By authorizing retention incentives for current employees in classifications deemed critical or difficult to fill, the City can take proactive steps to stabilize its workforce and preserve institutional knowledge. The policy also now includes a Critical Training Incentive and Service Agreement. While the City already provides financial support for significant job-related training such as police academies, paramedic certification programs, and electric utility schools, these investments have historically been made without a formal mechanism to ensure service continuity. Given the public nature of the funds used to support such training, the revised policy introduces a service commitment requirement. This agreement will ensure that employees who benefit from City-sponsored training programs contribute a defined period of service post-completion, or repay a portion of the costs if they voluntarily separate early. Service agreements will be developed as needed and reviewed by internal counsel to ensure legal sufficiency and alignment with City policy. This change helps protect the City’s investment and aligns with best practices in public sector workforce development. Page 157 of 378 Page 2 of 2 Additionally, the relocation reimbursement benefit is recommended to increase from $8,000 to up to $10,000, which is more consistent with the current cost of relocating to the Ukiah area. This adjustment makes the City more competitive in attracting external candidates, especially in specialized fields where talent is in high demand and relocation is often a barrier to recruitment. These updates position the City of Ukiah to better compete for skilled employees while also reinforcing a culture of accountability and investment in public service careers. Staff recommends Council adopt the revised Recruitment and Retention Incentive Program administrative policy to enhance the City’s ability to recruit and retain qualified team members. Recommended Action: It is recommended that Council adopt the revised Recruitment and Retention Incentive Program administrative policy to enhance the City’s ability to recruit and retain qualified Staff by: 1. Expanding the purpose of the policy to include employee retention in addition to recruitment. 2. Clarifying the City Manager’s authority to approve retention incentives for existing employees in critical classifications. 3. Requiring employees who receive City-sponsored training to sign a Service Commitment Agreement, establishing a minimum service period and/or repayment obligation. 4. Increasing the relocation reimbursement benefit from $8,000 to $10,000 to reflect current market conditions for moving to the Ukiah area. BUDGET AMENDMENT REQUIRED: N/A CURRENT BUDGET AMOUNT: N/A PROPOSED BUDGET AMOUNT: N/A FINANCING SOURCE: Various REVENUE: No GRANT: No PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A COORDINATED WITH: Sage Sangiacomo, City Manager STRATEGIC PLAN (SP): N/ASP 5C - Create, sustain, and advance a diverse and inclusive workplace and workforce that reflects, values, and celebrates the diverse community we serve. CLIMATE INITIATIVES (CI): N/A GENERAL PLAN ELEMENTS (GP): N/A Page 158 of 378 SUBJECT: Recruitment and Retention Incentive Program ADMINISTRATIVE POLICY POLICY NUMBER EFFECTIVE/REVISION DATE PAGE APPROVAL LEVEL: CITY MANAGER 2019-001 June 4, 2025 1 of 2 300 Seminary Avenue • Ukiah • CA • 95482-5400 www.cityofukiah.com I. PURPOSE The purpose of the Recruitment and Retention Incentive Program is to provide the City Manager with additional recruitment tools to allow the City to be more competitive in attracting qualified candidates for specific classifications that are deemed “difficult to fill”. These classes are defined as those that are highly competitive in the labor market due to specialized skills and/or certifications, and/or those classes in which there is a high turnover, which significantly affects the City’s efforts to recruit staff to provide essential public services. In addition to recruitment, this policy supports retention strategies to recognize and invest in existing employees whose continued service is vital to the City’s operational effectiveness and service delivery. II. ADMINSTRATIVE AUTHORITY In cooperation with Human Resources and Department Directors, the City Manager is authorized to approve recruitment and retention incentives during active recruitments, and to designate approve the classifications eligible to receive such incentives. The City Manager may also authorize retention incentives for exiting employees in critical positions or classifications at risk of turnover when justified by operational necessity or labor market conditions. Recruitment incentives defined in this policy are provided by the City of Ukiah outside the negotiation process and may be modified or discontinued at any time at the City’s discretion. The City Manager shall exercise final authority regarding the interpretation of program policies and eligibility for incentives payments consistent with the intent of this program. The City Manager is authorized to refine implementation procedures of this program as deemed appropriate and select which incentive(s) are appropriate to achieve the defined purpose of the policy for specific classifications and at select times. In whole or part, the City Manager may suspend or terminate this program should such incentive no longer be required. III. INCENTIVE TOOLS 3.1 Housing Benefits The City Manager is authorized to provide a housing benefitbenefit of up to $10,000$8,000. 3.2 Relocation Benefits The City Manager is authorized to provide a reimbursement of up to $25,000 for moving expenses. 3.3 Hiring Bonuses The City Manager is authorized to provide a hiring bonus of up to $25,000, to be paid out in increments upon reaching certain milestones. Milestone criteria will depend on the position. Attachment 1 Page 159 of 378 SUBJECT: Recruitment and Retention Incentive Program ADMINISTRATIVE POLICY AND PROTOCOLS POLICY NUMBER EFFECTIVE/REVISION DATE PAGE APPROVAL LEVEL: CITY MANGER 2019-001 June 4, 2025 2 of 2 300 Seminary Avenue • Ukiah • CA • 95482-5400 www.cityofukiah.com 3.4 Sick Leave Accrual Transfer The City Manager is authorized to allow up to a full transfer of sick leave accruals from another recognized agency upon hire. 3.5 Vacation Bank The City Manager is authorized to allow a starting vacation accrual rate and/or balance based upon previous years of service and/or additive incentive to successfully recruit qualified team members. 3.6 Critical Training Incentive and Service Agreement To ensure the continued delivery of essential public services and support the development of a highly skilled workforce, the City Manager is authorized to offer financial support for job-related training programs deemed critical to City operations. Employees receiving financial assistance for such training will be required to sign a Service Commitment Agreement, which outlines the minimum service period and other commitments required following completion of the training and any repayment obligations if the employee voluntarily separates from City employment prior to fulfilling the terms of the agreement. Page 160 of 378 Page 1 of 3 Agenda Item No: 8.d. MEETING DATE/TIME: 6/4/2025 ITEM NO: 2025-623 AGENDA SUMMARY REPORT SUBJECT: Approval of a Five (5) Year Agreement with RingCentral for the Purchase of a New Phone System for a Total of $156,625.20 Plus Additional Taxes That Apply. DEPARTMENT: Information Services PREPARED BY: Scott Shaver, I.T. Manager, James Brown PRESENTER: Consent Calendar ATTACHMENTS: 1. RingCentral 5 Year Proposal 2. Maverick Networks Proposal Summary: Council will consider approval of a five (5) year agreement with RingCentral for the purchase of a new phone system for a total of $156,625.20 plus additional taxes that apply. Background: The City’s existing phone system is outdated, with several of the hardware phone controllers currently failing or in a failure state. This has caused communication disruptions and poses a growing risk to operations across departments. Additionally, the system is increasingly difficult to maintain, with limited support for aging hardware and software. The lack of modern communication features such as softphones, call routing flexibility, mobile access, and voicemail-to-email reliably has hindered operational efficiency, especially in departments with complex communication needs such as Police, Fire, and Utilities. To address these concerns, the IT Department evaluated proposals from several leading Unified Communications as a Service (UCaaS) providers, including Zoom, 8x8, and RingCentral. Quote estimates and service analyses were reviewed in detail, as reflected in the attached proposal documents. After thorough analysis of recurring costs, feature sets, implementation readiness, and vendor support, RingCentral’s RingEX and RingCX platforms were identified as the best fit for the City’s current and future needs. Discussion: The proposed solution includes: • RingCentral Service Agreement-60 Months (Attachment 1): o 97 DigitalLine Advanced Licenses o 19 Basic Lines o 6 RingCX Agent Seats o Monthly recurring cost: $2,237.37, or $26,848.44 per year. o One-time cost: $22,383.00 for phones o Total cost of $156,625.20 for all five years. Page 161 of 378 Page 2 of 3 This project will also require the following additional one-time cost (not subject to Council's approval) if the RingCentral agreement is approved: • Maverick Networks Implementation Services (Attachment 2): o $19,640 for planning, design, user interface setup, RingCX configuration, and training o Professional project management and training tailored to the City’s operational needs This results in a total first year cost of $68,871.44 plus any additional taxes that may apply, and a total project cost of $176,265.20. The ongoing yearly costs of the system will be budgeted and paid for in future fiscal years. RingCentral services are procured through the OMNIA cooperative contract (R200902), and Maverick Networks' implementation is through a Sourcewell contract #120122-MBS. Staff have reviewed and verified that the contract was procured through a competitive solicitation process that satisfies all applicable bidding requirements. This upgrade will resolve frequent recurring phone system issues, improve communication efficiency, support hybrid work, and future-proof the City’s telecommunications infrastructure. Staff recommends Council approve a five (5) year agreement with RingCentral for the purchase of a new phone system for a total of $156,625.20 plus additional taxes that apply. Recommended Action: Approve a five (5) year agreement with RingCentral for the purchase of a new phone system for a total of $156,625.20 plus additional taxes that apply. BUDGET AMENDMENT REQUIRED: No CURRENT BUDGET AMOUNT: 20913900.80100.18444: $100,000 PROPOSED BUDGET AMOUNT: N/A FINANCING SOURCE: IT Fund Reserves REVENUE: No GRANT: No PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A COORDINATED WITH: Myles Fisette, Purchasing Manager; Mary Horger, Financial Services Manager; Dan Buffalo, Finance Director STRATEGIC PLAN (SP): N/A CLIMATE INITIATIVES (CI):N/A Page 162 of 378 Page 3 of 3 GENERAL PLAN ELEMENTS (GP): N/A Page 163 of 378 Initial Order Form Page 1 of 4 . INITIAL ORDER FORM This Initial Order Form is a binding agreement between RingCentral, Inc. (“RingCentral”) and City of Ukiah (“Customer” or “You”) (together the “Parties”), for the purchase of the Services, licenses, and products listed herein. This Initial Order Form is subject to and incorporates the terms and conditions of: (i) the separate written agreement, executed by the Parties governing the purchase of the Services described in this Order Form, or (ii) the RingCentral Online Terms of Service available at https://www.ringcentral.com/legal/eulatos.html, if there is no written agreement in place (hereinafter (i) and (ii) referred to as the “Agreement”). Capitalized terms not defined herein shall have the same meanings as set forth in the applicable Agreement between the Parties. Unless agreed by both Parties in writing, any terms or conditions set forth in a Customer-issued purchase order or ordering document shall not apply. Please note that RingCentral MVP is now RingEX. All references to “RingCentral MVP”, whether in terms of service, advertising or product descriptions, mean “RingEX”. Customer Service Provider City of Ukiah RingCentral, Inc. 300 Seminary Ave. Ukiah, CA 95482 United States 20 Davis Drive Belmont, CA 94002 United States Ryan Burkhart (707) 463-6200 rburkhart@cityofukiah.com Service Commitment Period Start Date: May 9, 2025 Initial Term: 60 Months Renewal Term: 60 Months Payment Schedule: Monthly RingEX Services Recurring Services Summary of Service Qty Rate Subtotal DigitalLine Unlimited Advanced 97 $15.95 $1,547.15 DigitalLine Unlimited Advanced $10.95 Compliance and Administrative Cost Recovery Fee $4.00 e911 Service Fee $1.00 DigitalLine Basic 19 $11.99 $227.81 DigitalLine Basic $6.99 Compliance and Administrative Cost Recovery Fee $4.00 e911 Service Fee $1.00 Additional Local Number 209 $0.49 $102.41 Monthly Recurring Services* $1,877.37 Attachment 1 Page 164 of 378 Initial Order Form Page 2 of 4 One-Time Items Summary of Item(s) Qty Rate Subtotal Yealink T46U Ultra-elegant Gigabit IP Phone 130 $141.70 $18,421.00 Yealink T57W Prime Business Phone 20 $198.10 $3,962.00 One-Time Total $22,383.00 RingCX Services Recurring Services Summary of Service Qty Rate Subtotal RingCX, named agent seat 6 $60.00 $360.00 Call recording storage - 30 days, per seat 6 $0.00 $0.00 Monthly Recurring Services* $360.00 Total Initial Amount $24,620.37 *Amounts are exclusive of applicable Taxes, Fees, and Shipping Charges. Overage Rates* RingCX Services Rate RingCX, named agent seat on demand $76.00 Inbound calls to North America toll-free numbers, per 10 min $0.14 Outbound calls via automated dialer to North America numbers, per 10 min $0.16 IVR calls processing, overage per 10 minutes $0.20 Call recording storage - 30 days, overage per seat $0.00 Disconnect Scrub, per 10 scrubs $0.08 Automated speech recognition, per 10 minutes $0.30 RingCX Analytics - Historical Data Retention 2Y $30.00 RingCX Analytics - Historical Data Retention 3Y $45.00 RingCX Analytics - Historical Data Retention 4Y $60.00 RingCX Analytics - Historical Data Retention 5Y $75.00 RingCX Analytics - Historical Data Retention 6Y $90.00 RingCX Analytics - Historical Data Retention 7Y $105.00 RingCX Analytics - Historical Data Retention 8Y $120.00 Cost Center Billing For customers with cost center billing, it is the customer’s responsibility to provide cost center allocation information to RingCentral at least 10 days prior to the issuance of the invoice. After the information is received, it will be reflected on future invoices, but will not be adjusted retroactively on past invoices. If purchasing additional services through the administrative portal, it is the customer’s responsibility to assign cost centers at th e time of purchase; otherwise, those services will not be allocated by cost center on the next invoice. Please note that cost center allocation is not available for certain items, such as minute bundles and credit memos. For additional questions, please contact the RingCentral invoice billing team at billingsupport@ringcentral.com. . Customer Reference. Customer may promote their use of RingCentral services and agrees that RingCentral may identify customer as a user of the services. All press releases or quotes regarding Customer’s use of service will be pre-approved by Customer, which consent will not be unreasonably withheld. Page 165 of 378 Initial Order Form Page 3 of 4 Add-on Services. Customer is responsible for reviewing additional terms and conditions that may apply to RingCentral add-on services (where available) and certain Advanced Support Services listed on this order form, and which are available at https://www.ringcentral.com/legal/add-on-services.html. Special Terms & Notes RingCX RingCX Analytics. RingCX Analytics includes real-time and historical reporting as custom and pre-built visual dashboards with pre- defined reports. RingCentral will retain historical reporting data according to your selected historical data retention period after which data will be purged on a rolling basis. Retention periods apply to all users of the RingCX product and will be billed on a per seat per month basis. RingCentral will retain one year’s worth of historical reporting data after which any data older than one year, will be purge d. Access to longer periods of analytics data may be purchased according to the table above. The applicable retention period selected for the Services above is 1 year. Customer must contact RingCentral support to modify historical reporting data retention periods, if available. OMNIA Region 4 Education Service Center Group Purchasing Terms 1) Applicable Agreement. This Order Form is subject to the terms and conditions specified in the RingCentral Master Services Agreement (MSA) incorporated into the Region 4 Education Service Center (ESC) Contract # R200902 for Unified Communications as a Service (UCaaS) with RingCentral Inc. Effective: October 1, 2020 at its Appendix B, found at: https://public.omniapartners.com/suppliers/ringcentral/contract-documentation#c38627, and administered by OMNIA Partners for Region 4 ESC. 2) A separately executed MSA is NOT required between the OMNIA Partners Participant and RingCentral. The following Attachments to the MSA are incorporated into and form a part of the MSA applicable to this Order Form:  Exhibit A – Definitions  Service Attachment A – RingCentral MVP (fka Office)  Attachment F – Security Addendum  Attachment H – Data Processing Addendum  Service Attachment K – RingCX Services 3) Contract Number R200902 must appear on: a. RingCentral quotations to the OMNIA Partners Participant; b. The OMNIA Partners Participant’s Purchase Order; and c. The RingCentral invoice. 4) Eligible Entity must issue RingCentral a purchase order for any subsequent purchases made through the RingCe ntral Administrative Portal. 5) Venue and Choice of Law is California. 6) Renewal: Eligible Entity may continue to renew its subscription with RingCentral under OMNIA Contract R200902 until it expires. Subscription terms that exceed the OMNIA Contract R200902 term shall remain valid, subject to any limiting terms. Eligible Entities that would like to renew subscription services after expiration of OMNIA Contract R200902 may, subject to mutual consent of the Parties and the terms of the OMNIA contract, continue their subscription under OMNIA in one of the following ways: a. If RingCentral does not receive a subsequent OMNIA contract award, Eligible Entity may continue to renew its subscription services under OMNIA Contract R200902. b. If RingCentral does receive a subsequent OMNIA contract award, Eligible Entity may continue to renew its subscription services under that subsequent OMNIA contract. Page 166 of 378 Initial Order Form Page 4 of 4 IN WITNESS WHEREOF, the Parties have executed this Initial Order Form above through their duly authorized representatives. Customer RingCentral City of Ukiah RingCentral, Inc. By: \RCsign1\ By: <# <Image Select="//Internal_Signature" Optional="true" Width=”2” Height=”1”/> #> Name: \RCname1\ Name: Title: \RCtitle1\ Title: Date: \RCdate1\ Date: \RCdate1\ . Page 167 of 378 MNI Agreement Implementation Cloud Services SOW Maverick Networks, Inc. Professional Services Statement of Work for Implementation Services End User Line Item Pricing Report Partner MAVERICK NETWORKS, INC. (0000127002) Company City of Ukiah Quote Created 30-Apr-25 This quote is based on the Sourcewell Contract #120122- MBS Purchase orders resulting from this quote may be written to Sourcewell Selling Agent per the ordering instructions below. Membership and contract information is available at www.sourcewell-mn.gov End Customer Information Company City of Ukiah Address 300 Seminary Avenue. Ukiah, CA, USA Postal/Zip Code 95482 Non-recurring Charges Part No. Description Qty List Ext List Ext Price Parts Catalogue 53002197 SUBCONTRACTOR USER DEFINED CHARGES 19,640 1.00 19,640.00 19,640.00 Total 19,640.00 19,640.00 Please note the following order requirements: * Prime Sourcewell Contract number #120122-MBS must be referenced on the PO * The Sourcewell End-User must be noted on PO Signature Name Title Date Attachment 2 Page 168 of 378 MNI Agreement Implementation Cloud Services SOW This Maverick Networks, Inc. Professional Services Statement of Work for Professional Services (this “SOW”) is executed by Maverick Networks, Inc., Inc. (“Maverick Networks, Inc.”), and City of Ukiah the “Customer”). Customer: City of Ukiah Quote/SOW Number: 04302025-AW Labor Cost: $19,640.00 USD Project Phases: Single Phase Project Scope of the Phase Value Completion Criteria Phase All the Professional Services described in this SOW. Same as Labor Cost. (Excluding Taxes and Service Expenses if applicable (Actuals). Completion of all Professional Services described in this SOW. The following activities shall be performed in accordance with this Statement of Work at the location(s) and for the number of Users and Sites indicated in the attached Appendices: 1. General 1.1. Assignment of a designated Project Manager (“PM”) – The Maverick Networks, Inc. PM will act as Single Point of Contact (SPOC) for delivery services. The Maverick Networks, Inc. Project Manager will be responsible for the following activities in connection with this Statement of Work (SOW): i. Internal and external kickoff session hosted by Maverick Networks, Inc.; ii. Creation and management of project governance, to include: a. Project plan and Schedule; b. Communication plan, resource plan, escalation plan, change plan, test plan; c. Action and risk register; iii. Completing resource assignment and scheduling in alignment with project schedule; iv. Set up of project documentation and timelines in collaboration with designated Customer SPOC; v. Identifying, communicating and mitigating project risks and issues; vi. Alignment of scope of services with customer expectations during kickoff. vii. Developing, reviewing, authorizing, implementing, and managing change requests and interventions (Perform Change Management) to achieve project outputs; viii. Facilitating and leading regular status update meetings, organize planning sessions and Customer steering committees, as applicable; ix. Completing scoped migration and go live support; and x. Performing closure procedures at the conclusion of project activities. Page 169 of 378 MNI Agreement Implementation Cloud Services SOW 2. Maverick Networks, Inc. Planning and Design 2.1. Maverick Networks, Inc. Planning and Design (“P&D”) and Business Requirements Document (“BRD”) review – Maverick Networks, Inc. will initiate the Planning and Design process and introduce the Business Requirements Document to the Customer. The Maverick Networks, Inc. PM will partner with the Customer to schedule discovery to define, capture, record, and review the existing Customer environment. The location(s) and number of users involved in the Planning and Design process are set forth in Appendix A. The Maverick Networks, Inc. Consultant will review the completed BRD form with the Customer to clarify any design questions and recommend best practices prior to execution of final deliverable. The fully reviewed BRD is signed off by Customer’s Project Manager and Maverick Networks, Inc.’s Project Manager prior to moving to deployment. i. Any changes to the fully executed BRD will require an executed Change Order and may incur additional fees. ii. Data captured may include, but is not limited to, the following: a. Customer Site Information; b. User Upload; c. Data collection for End-User and Administrator Training; d. Porting data; Call flow(s); e. Roles and Permissions; f. Delivery Overview; g. Go-Live Readiness Report Card; iii. Delay in completing and returning Customer documentation may result in an adjustment of project timeline and additional fees. 3. Maverick Networks, Inc. Build 3.1. Maverick Networks, Inc. User Interface (“UI”) Build Out i. Maverick Networks, Inc. will remotely configure the user interfaces in the system (“UI Build Out”) based on the specifications agreed to between the parties in the BRD. ii. The UI Build Out will include the features and applications listed in this Section, for up to the number of Users, and the locations set forth in Appendix B. iii. Additional Users and locations not listed in Appendix B are subject to additional fees via executed Change Order iv. The UI Build Out will include: a. Core Office scripting and UI administration b. Users – This portion of the UI Build Out includes the following: • Extension Number; • First Name; • Last name; • Email address; and • E911 Address (Customer shall verify that this address is correct in the system within twenty-four (24) hours of notification by Maverick Networks, Inc. Personnel that the UI Build Out is complete) c. Auto Attendant - This portion of the UI Build Out includes the following (as agreed upon and documented in the BRD): • Configuration of the Call Flows for the routing of calls during business hours including: 1. Setup of Auto Receptionist features; 2. Routing and/or IVR menu creation; and 3. Advanced Rules setup needed for routing menus Page 170 of 378 MNI Agreement Implementation Cloud Services SOW • Configuration of the Call Flows for the routing of calls after business hours, including the setup of Auto Receptionist features, routing and/or IVR menu creation, and the Advanced Rules setup needed for routing menus. d. Call Routing - This portion of the UI Build Out includes the following (as agreed upon and documented in the BRD): • Configuration of the groups to be used for call routing including Virtual Extensions, Call Queue Groups, Message and Announcement Only Extensions. v. Customizations on individual User endpoints, or phone settings, are not included in the included standard UI Build Out. a. Individual endpoint customization includes, but not limited to: • Custom button mapping; • Presence; • Intercom; • Forwarding; or • Speed dials. b. Individual endpoint customization is available to the customer via change request at an additional charge. 4. Maverick Networks, Inc. RingCX Build 4.1. Configuration of RingCentral MVP (MVP) Extensions • Configuration of RingCentral MVP extensions for agent leg termination only in support of up to 20 agent stations; • Configuration of RingCentral MVP (MVP) Extensions Configuration is limited to MVP initialization for agent talk path only • Implementation Detail – Voice This remote stage will provide a build-out of the following features and applications as defined in the mutually executed design document • Configuration of a single IVR with up to two (2) tiers Configuration of up to five (5) options for tier one, and up to ten (10) options for tier 2 • Configuration of up to twenty (20) total named agents • Administration of up to five (5) customer admin accounts • Configuration of additional admin accounts is available to the Customer via change request at an additional charge • Admin users will also need an agent license / account to work as an agent or supervisor • Admin accounts are solely for administrative work • Configuration of up to six (6) inbound voice queues; • Configuration of audio recording • Addition of callback in queue to call • Addition of agent voicemail • Addition of Customer provided prompts, greetings, or messages to call handling flow in English only • Administration and assignment of role profiles; • Administration of up to five (5) disposition codes; • Administration of up to five (5) unavailable codes; • Administration of up to five (5) inbound telephone numbers; • Administration and configuration of customer Hours of Operations (HOO); • Up to two (2) IVR HOO; • Up to two (2) queue HOO Page 171 of 378 MNI Agreement Implementation Cloud Services SOW • Native reporting functionality for the Contact Center agents and supervisors • Custom report creation is not included in this proposal 5. Maverick Networks, Inc. Training Services 5.1. Admin Training – Maverick Networks, Inc. Professional Services will provide resources to complete the following: i. Up to three (3) hours of remote admin training ii. Sessions cover the following: a. Building, activating, disabling and deleting users; b. Managing user settings with role, templates, and User groups (if applicable); c. Managing system setup and maintenance via the Admin Portal including phone company info, caller ID, and directory assistance; d. Managing phones and numbers including assisted provisioning; e. Call flow management; f. Reports and call logs; and g. Familiarization with Support/Training/Help resources iii. Session recordings are included at no additional cost iv. Online, self-service admin training included at no additional cost via web portal. a. Webinars & Videos, Getting Started Tutorials, and User Guides v. Custom admin training, documentation, and videos available at an additional cost via executed Change Order vi. Additional admin sessions are available to the customer via Change Request at an additional charge vii. Helpdesk training sessions are available to the customer at an additional cost via executed Change Order 5.2. End User Training - Maverick Networks, Inc. Professional Services will provide resources to complete the following: i. Up to Five (5), one-hour training sessions: a. Standard End User b. Train the Trainer (Standard End User) c. Exec Assistant/Front Desk d. Remote User ii. Session recordings included at no additional cost iii. Online, self-service end user training included at no additional cost a. Webinars & Videos, Getting Started Tutorials, and User Guides iv. Custom end user training, documentation, and videos available at an additional cost via change request v. Additional end user sessions are available to the customer via Change Request at an additional charge 5.3. Contact Center Training - Maverick Networks, Inc. Professional Services will provide resources to complete the following: i. Up to two (2), two-hour remote training sessions for contact center agents to be performed during regular business hours: a. Navigate the agent interface b. Take inbound calls c. Make outbound calls Page 172 of 378 MNI Agreement Implementation Cloud Services SOW d. Familiarization of dashboards, wallboards, statistics etc. ii. Session recordings are included at no additional cost 6. Customer Responsibilities – The Customer is responsible for aspects not specifically included in this Statement of Work. Out of scope items include: i. The customers LAN/WAN infrastructure; ii. Network minimum requirements for Maverick Networks, Inc. as a Service model; a. Quality of Service (QoS) configuration; b. Firewall or Access Control List (ACL) configuration; c. Power over Ethernet (POE) port activation / configuration; iii. Configuration and software installation on customer PCs; iv. Decommission and disposal of any legacy equipment; v. Customizations on individual User endpoints, or phone settings (as defined in section 3.1.v); vi. Provide workspace for Maverick Networks, Inc. on-site personnel (as scoped); vii. Overhead paging; viii. Postage Machines; ix. Credit Card or Point of Sale (POS) Machines; x. Door buzzer or Automatic Door Controller; xi. Third party SIP phones; xii. Headsets; xiii. Analog Devices. 7. Customer’s Telephone Number Porting –The Customer is responsible for authorizing the telephone number porting by Maverick Networks, Inc. Maverick Networks, Inc. shall provide guidance on porting data collection, and shall assist with submission of porting request(s). This effort pertains to those locations identified in Appendix B. Customer and Maverick Networks, Inc. agree that Maverick Networks, Inc. is not responsible for the portability of any individual number or group of numbers and the sign-off the Professional Services Project Completion Signoff Document shall not be withheld by Customer for delays in the porting of the numbers. i. Notwithstanding the above, the Maverick Networks, Inc. Project Manager, upon Customer request, shall assist the Customer with this responsibility by performing the following tasks for each Site: ii. The Maverick Networks, Inc. Project Manager shall assist the Customer with the initial submission of port requests and shall assist in up to three (3) rejections/resubmissions per location or 90 days from submission, whichever occurs first; a. Any additional port rejections will be the responsibility of the Customer; b. Customer shall provide Maverick Networks, Inc. all appropriate Letters of Authorization (“LOA”'s), billing information, and authorized signer for each location; c. Porting submissions will include numbers mapped to correct route as “company” numbers or Direct Dial phone numbers; 8. Delays and Changes- Changes to this SOW shall be made only in a mutually executed written change order between Maverick Networks, Inc. and Customer (a “Change Order,”) a sample of which is attached as Appendix C to this SOW), outlining the requested change and the effect of such change on the Services, including without limitation the fees and the timeline as determined by mutual agreement of both parties. Any delays in the performance of consulting services or delivery of deliverables caused by Customer, including without limitation delays in completing and returning Customer documentation required during the P&D or completing the BRD, may result in an adjustment of project timeline and Page 173 of 378 MNI Agreement Implementation Cloud Services SOW additional fees. Any changes or additions to the services described in this SOW shall be requested by a Change Order and may result in additional fees. 9. Project Phasing. - The Professional Services may be delivered in one or more phases as set forth in this SOW. This SOW describes the milestones, objectives, Deliverables, Sites, fees and other components that are included in the scope of each phase (“Project Phases”). Customer agrees that the delivery, installation, testing, acceptance and payment for the Professional Services rendered under any one Project Phase is not dependent on the delivery, installation, testing, acceptance and payment for the Professional Services under any other Project Phase. Each Project Phase will be billed upon Acceptance, and Payment for each Project Phase is due in full within the applicable payment period agreed between the parties and is non-refundable. IN WITNESS WHEREOF, the Parties have executed this Maverick Networks, Inc. Professional Services Statement of Work for Implementation Services below through their duly authorized representatives. Customer Maverick Networks, Inc. City of Ukiah Maverick Networks, Inc. By: By: Name: Name: Title: Title: Date: Date: Page 174 of 378 MNI Agreement Implementation Cloud Services SOW MNI Professional Services Statement of Work for Professional Services Appendix A Planning and Design Location Planning and Design Location Address(s): Up to # of Users Remote 120 Maverick Networks, Inc. Professional Services Statement of Work for Professional Services Appendix B Site Address Number of Users Deployment Type Number of Site Visits Maximum Days On- Site 1 TBD Remote 0 0 2 TBD Remote 0 0 3 TBD Remote 0 0 4 TBD Remote 0 0 Page 175 of 378 MNI Agreement Implementation Cloud Services SOW MNI Professional Services Statement of Work for Professional Services Appendix C Change Order Form for Implementation Services This Change Order to the Statement of Work is by and between Customer and Maverick Networks, Inc. with the Effective Date listed below, establishes a change to the project scope or budget. By executing this Change Order, the parties agree to the Services to be performed under the Professional Services Statement of Work (“SOW”) indicated below as modified by this Change Request. Effective Date of SOW: Project Name: Request Date: PO Number: Quote Number: Customer Name: Requested By: Requestor Phone: Requestor email: Customer Address: Specific Details Explaining the Change: Change 1 Quantity: Description: Professional Services Cost: BY SIGNING BELOW, the Parties have each caused this Change Order to be signed and delivered by its duly authorized representative as of the date Customer signs below (the “Effective Date”). Customer Maverick Networks, Inc. By: By: Signed: Signed: Title: Title: Date: Date: Change Order Total: Impact on Project Timeline and Scheduled Delivery Date: Impact on SOW Pricing: Page 176 of 378 Page 1 of 2 Agenda Item No: 8.e. MEETING DATE/TIME: 6/4/2025 ITEM NO: 2025-639 AGENDA SUMMARY REPORT SUBJECT: Approve Plans and Specifications for the Fairgrounds Storm Drain Replacement Project Specification 25-02 and Authorize Staff to Issue Bids. DEPARTMENT: Public Works PREPARED BY: Seth Strader, Administrative Analyst PRESENTER: Tim Eriksen, Director of Public Works/City Engineer ATTACHMENTS: 1. Plans 2. Specifications 3. Fairgrounds Storm Drain Replacement - Engineer Estimate Summary: Staff will consider approving the plans and specifications for the Fairgrounds Storm Drain Replacement Project Specification 25-02 and authorize Staff to issue bids. Background: In March 2014, City Staff presented an item to the City Council concerning the storm drain that runs through and services the Redwood Empire Fairgrounds (Fairgrounds). The storm drain system was originally installed as a joint effort between the City of Ukiah and the Fairgrounds, with construction occurring in or shortly after 1962. Since its installation, the storm drain has reached the end of its expected service life and is now exhibiting deterioration typical of infrastructure of this age. At the time the issue was brought to City Staff in 2014, a small sinkhole had developed in the western upper dirt parking lot near State Street. Following extensive discussions regarding maintenance responsibility, the City took the lead and hired a professional civil engineer to design a replacement system for the aging storm drain infrastructure. Design efforts continued for several years; however, the engineer was ultimately unable to complete the project due to impending development by the Fairgrounds. There was a proposed project on the upper parking lot that was important to avoid storm drain pipe alignment. The exact location was undetermined and the final pipe alignment was never determined. Recently, the Fairgrounds staff have raised concerns with the deterioration of the pipe. This renewed attention prompted City Staff to revisit and complete the design plans that had been initiated nearly a decade earlier. Discussion: The plans prepared by City staff are now presented for Council review and approval. While the design is complete, funding for the project has not yet been finalized. The City and the Fairgrounds are currently in negotiations to determine an appropriate cost-sharing arrangement. The Fairgrounds Board and staff have expressed concern regarding the limited construction window. In response, City Staff have agreed to move forward with advertising the project for bids. However, Staff have also advised the Fairgrounds that if a funding agreement is not reached, the City will be obligated to reject all submitted bids. The engineer’s construction cost estimate for the project is $823,630. See Attachment 1 for a copy of the plans, Attachment 2 for a copy of the bid specification, and Attachment 3 for a copy of the Engineer's Estimate. Page 177 of 378 Page 2 of 2 At this time, no budget amendment is being requested, as both the funding sources and cost-sharing agreement remain unresolved. This item will be brought back to Council for further consideration once bids have been received and financial details have been finalized. Staff recommends Council approve the plans and specifications for the Fairgrounds Storm Drain Replacement Project Specification 25-02 and authorize Staff to issue bids. Recommended Action: Approve plans and specifications for the Fairgrounds Storm Drain Replacement Project Specification 25-02 and authorize Staff to issue bids BUDGET AMENDMENT REQUIRED: N/A CURRENT BUDGET AMOUNT: N/A PROPOSED BUDGET AMOUNT: N/A FINANCING SOURCE: N/A REVENUE: Yes / No GRANT: Yes / No PREVIOUS CONTRACT/PURCHASE ORDER NO.: COORDINATED WITH: Andrew Stricklin, Senior Engineer and TIm Eriksen, Director of Public Works/City Engineer STRATEGIC PLAN (SP):N/A CLIMATE INITIATIVES (CI):N/A GENERAL PLAN ELEMENTS (GP):N/A Page 178 of 378 ATTACHMENT 1 Page 179 of 378 CI T Y O F U K I A H AP R I L 2 0 2 5 AS S H O W N C: \ U S E R S \ A S T R I C K L I N \ O N E D R I V E - C I T Y O F U K I A H \ D O C U M E N T S - P U B L I C W O R K S D E P T \ P R O J E C T S \ P U B L I C W O R K S \ 2 0 2 5 \ S P E C 2 5 - 0 2 F A I R G R O U N D S S T O R M D R A I N \ 4 D R A W I N G S \ F A I R G R O U N D S S T O R M D R A I N S P E C 2 5 - 0 2 . D W G FAIRGROUNDS STORM DRAIN REPLACEMENT PROJECT SPECIFICATION NO. 25-02 REDWOOD EMPIRE FAIRGROUNDS 1055 NORTH STATE STREET GENERAL CONSTRUCTION NOTES: 1.ALL CONSTRUCTION SHALL CONFORM TO THE 2018 CALTRANS STANDARD PLANS AND SPECIFICATIONS, CITY OF UKIAH SPECIFICATIONS, CITY OF UKIAH STANDARD DRAWINGS, AWWA STANDARDS AND THE PROJECT CONTRACT DOCUMENTS. THE CONTRACTOR IS RESPONSIBLE FOR UNDERSTANDING ALL STANDARDS PERTAINING TO THIS PROJECT. 2.THE CONTRACTOR SHALL PROVIDE, PROCURE AND PAY FOR ALL PERMITS REQUIRED TO EXECUTE AND COMPLETE THE WORK. THESE INCLUDE, BUT ARE NOT LIMITED TO A CITY OF UKIAH ENCROACHMENT PERMITS, CURRENT CITY OF UKIAH BUSINESS LICENSE, AND A VALID AND PROPER CONTRACTOR'S LICENSE. ENCROACHMENT PERMITS MUST BE LOCATED ON THE JOB SITE DURING WHICH TIME CONTRACTOR IS WORKING THERE. 3.LOCATION OF UNDERGROUND UTILITIES SHOWN ARE APPROXIMATE ONLY AND BASED ON THE BEST AVAILABLE INFORMATION. CONTRACTOR SHALL NOTIFY UNDERGROUND SERVICE ALERT (U.S.A) A MINIMUM OF TWO WORKING DAYS PRIOR TO LOCATE ALL UTILITIES IN ADVANCE OF ANY EXCAVATION. DIAL (TOLL FREE) 811 OR 1-800-227-2600. 4.CONTRACTOR SHALL POTHOLE AND PHYSICALLY LOCATE THE EXACT HORIZONTAL AND VERTICAL LOCATION OF ALL UNDERGROUND UTILITIES A MINIMUM OF FIVE (5) WORKING DAYS IN ADVANCE OF ANY EXCAVATION TO DETERMINE THE LOCATION OF ANY POTENTIAL CONFLICTS. PROVIDE UTILITY TYPE, MATERIAL, HORIZONTAL LOCATION AND DEPTH BELOW EXISTING GROUND TO THE ENGINEER FOR REVIEW WITHIN ONE (1) WORKING DAY. IF UNMARKED UTILITIES ARE ENCOUNTERED, OR IF UNABLE TO LOCATE A MARKED UTILITY AFTER POTHOLING, THE CONTRACTOR SHALL IMMEDIATELY NOTIFY THE OWNER OF THAT UTILITY AND THE ENGINEER. 5.CONTRACTOR SHALL NOTIFY ALL PUBLIC OR PRIVATE UTILITY COMPANIES 48 HOURS PRIOR TO COMMENCEMENT OF WORK ADJACENT TO EXISTING UTILITY LINES UNLESS ENCROACHMENT PERMIT SPECIFIES OTHERWISE. 6.CONSTRUCTION MATERIALS AND EQUIPMENT SHALL BE NEW AND OF A QUALITY EQUAL TO THAT SPECIFIED OR APPROVED. WORK SHALL BE DONE AND COMPLETED IN A THOROUGH AND WORKMANLIKE MANNER. 7.WHENEVER ANY MATERIAL OR EQUIPMENT IS INDICATED OR SPECIFIED BY PATENT OR PROPRIETARY NAME OR BY THE NAME OF THE MANUFACTURER, SUCH SPECIFICATION SHALL BE CONSIDERED AS USED FOR DESCRIBING THE MATERIAL OR EQUIPMENT DESIRED AND SHALL BE CONSIDERED AS FOLLOWED BY THE WORDS "OR APPROVED EQUIVALENT". THE CONTRACTOR MAY OFFER A MATERIAL OR EQUIPMENT WHICH SHALL BE EQUIVALENT IN EVERY RESPECT TO THAT SPECIFIED; PROVIDED THAT WRITTEN APPROVAL FIRST IS OBTAINED FROM THE DIRECTOR OF PUBLIC WORKS. 8.MATERIALS SHALL BE SO STORED TO ENSURE THE PRESERVATION OF THEIR QUALITY AND FITNESS FOR THE WORK. THEY SHALL BE SO LOCATED AND DISPOSED THAT PROMPT AND PROPER INSPECTION THEREOF MAY BE MADE. 9.THE CITY SHALL HAVE THE RIGHT TO TAKE POSSESSION OF AND USE ANY COMPLETED OR PARTIALLY COMPLETED PORTIONS OF THE WORK. NOT WITHSTANDING THE TIME FOR COMPLETING THE ENTIRE WORK OF SUCH PORTIONS WHICH MAY NOT HAVE EXPIRED; BUT SUCH TAKING POSSESSION AND USE SHALL NOT BE DEEMED AN ACCEPTANCE OF ANY WORK NOT COMPLETED IN ACCORDANCE WITH THE PROJECT CONSTRUCTION DOCUMENTS. IF SUCH PRIOR USE INCREASES THE COST OF OR DELAYS THE WORK, THE CONTRACTOR SHALL BE ENTITLED TO SUCH EXTRA COMPENSATION, OR EXTENSION OF TIME OR BOTH, AS THE DIRECTOR OF PUBLIC WORKS MAY DETERMINE. 10.CONTRACTOR AGREES TO ASSUME SOLE AND COMPLETE RESPONSIBILITY FOR THE JOB SITE DURING THE COURSE OF CONSTRUCTION OF THIS PROJECT, INCLUDING SAFETY OF ALL PERSONS AND PROPERTY; THAT THIS REQUIREMENT SHALL APPLY CONTINUOUSLY AND NOT BE LIMITED TO NORMAL WORKING HOURS; AND THAT THE CONTRACTOR SHALL DEFEND, INDEMNIFY, AND HOLD THE CITY AND ITS REPRESENTATIVES HARMLESS FROM ANY AND ALL LIABILITY, REAL AND/OR ALLEGED, IN CONJUNCTION WITH THE PERFORMANCE OF THIS PROJECT. 11.ALL EXCAVATED MATERIAL SHALL BE DISPOSED OF AS GENERATED AND AT NO TIME SHALL THE CONTRACTOR PLACE EXCAVATED MATERIAL AT THE WORK SITE. 12.CONTRACTOR SHALL BE HELD RESPONSIBLE FOR ANY AND ALL DAMAGES TO EXISTING FEATURES, STRUCTURES AND UTILITIES DURING CONSTRUCTION. ALL DAMAGES SHALL BE REPAIRED/REPLACED AT THE CONTRACTOR'S EXPENSE AND TO THE SATISFACTION OF THE DIRECTOR OF PUBLIC WORKS. 13.ALL SEWER MANHOLES, MAINLINE CLEANOUTS AND WATER VALVES THAT ARE ON ACTIVE SYSTEMS SHALL BE ACCESSIBLE TO CITY PERSONNEL AT ALL TIMES AND SHALL BE BROUGHT TO FINISH GRADE WITHIN 48 HOURS OF PAVING OR AT ENGINEER'S APPROVAL. ANY DAMAGES TO THE CITY OR OTHER UTILITIES CAUSED BY CONTRACTOR OPERATIONS SHALL BE THE CONTRACTOR'S RESPONSIBILITY. 14.CONTRACTOR SHALL VERIFY LOCATIONS, LEVELS, DISTANCES, AND FEATURES THAT MAY AFFECT THE WORK.SHOULD EXISTING CONDITIONS DIFFER FROM THOSE SHOWN OR INDICATED, OR IF IT APPEARS THAT THESE PLANS, STANDARD SPECIFICATIONS, AND SPECIAL PROVISIONS DO NOT ADEQUATELY DETAIL THE WORK TO BE DONE, CONTRACTOR SHALL NOTIFY THE ENGINEER PRIOR TO CONTINUING WITH ANY RELATED WORK. NO ALLOWANCE WILL BE MADE IN HIS BEHALF FOR ANY EXTRA EXPENSE RESULTING FROM FAILURE OR NEGLECT IN DETERMINING THE CONDITIONS UNDER WHICH WORK IS TO BE PERFORMED. NOTED DIMENSIONS TAKE PRECEDENCE OVER SCALE. 16.CONTRACTOR SHALL PROVIDE AND MAINTAIN SUFFICIENT BARRICADES TO PROVIDE FOR THE SAFETY OF THE GENERAL PUBLIC TO THE SATISFACTION OF THE DIRECTOR OF PUBLIC WORKS. 17.THE CONTRACTOR SHALL MAINTAIN ADA COMPLIANT ACCESS TO ALL BUSINESSES AND SCHOOLS IN THE PROJECT AREA FOR THE DURATION OF THE PROJECT. CONTRACTOR SHALL PROVIDE MINIMUM TWO (2) WEEKS NOTICE PRIOR TO CONSTRUCTION ACTIVITIES ADJACENT TO ANY BUSINESSES. NOTICES SHALL BE PROVIDED TO BUSINESS OWNERS AND PROPERTY OWNERS AND COORDINATED WITH THE CITY. PROVIDE A DRAFT NOTICE TO THE CITY FOR REVIEW A MINIMUM OF THREE (3) WEEKS PRIOR TO CONSTRUCTION ACTIVITIES. 18.CONTRACTOR SHALL NOTIFY THE DIRECTOR OF PUBLIC WORKS AT LEAST 72 HOURS IN ADVANCE OF COMMENCEMENT OF ANY PART OF THE WORK. 19.CONTRACTOR SHALL MAINTAIN REASONABLE ACCESS TO ALL DRIVEWAYS DURING CONSTRUCTION PER SECTION 7-1.03 AND 7-1.04 OF THE STANDARD SPECIFICATIONS. 20.CAUTION SHALL BE EXERCISED WHEN EXCAVATING WITHIN THE DRIPLINE OF ANY TREE SHOWN ON THE PLANS TO BE PROTECTED. ROOTS LARGER THAN 2 INCHES SHALL NOT BE CUT WITHOUT PERMISSION FROM THE ENGINEER. 21.ALL LANDSCAPING AND IRRIGATION SYSTEMS OR OTHER PRIVATE OR PUBLIC IMPROVEMENTS DISTURBED BY THE CONTRACTOR SHALL BE REPAIRED OR REPLACED IN KIND AS DIRECTED BY THE ENGINEER. 22.CONTRACTOR SHALL PROVIDE RECORD DRAWINGS AT THE COMPLETION OF CONSTRUCTION PER CITY REQUIREMENTS. RECORD DRAWINGS SHALL ACCURATELY REFLECT ALL APPROVED CHANGES MADE DURING CONSTRUCTION AND THE LOCATIONS AND DEPTHS OF ALL EXISTING ACTIVITIES ENCOUNTERED. 23.COMPACT FILL AREAS AND TOP 12" OF CUT AREAS TO 95% OF MAXIMUM DENSITY AS MEASURED BY ASTM D1557. CONTRACTOR SHALL IMPORT OR EXPORT ACCEPTABLE MATERIALS AS NECESSARY. 24.ALL GRADES SHOWN ARE FINISH GRADES. ALLOW FOR VARYING THICKNESS OF BASE, PAVING, AND CONCRETE IN PREPARING SUBGRADE. 25.THE CONTRACTOR SHALL HAVE A CLASS "A" LICENSE. 26.THE CONTRACTOR SHALL MAKE MINOR ADJUSTMENTS IN THE HORIZONTAL ALIGNMENTS OF THE ELECTRICAL CONDUITS AS NECESSARY TO PROVIDE 3 FT OF CLEARANCE. EROSION CONTROL NOTES: 1.ALL EROSION CONTROL MEASURES SHALL CONFORM TO THE PROJECT WPCP, WATER POLLUTION CONTROL PROGRAM PREPARATION MANUAL (JUNE 2011), THE CONSTRUCTION SITE BEST MANAGEMENT PRACTICES MANUAL AND THE CONSTRUCTION SITE MONITORING PROGRAM GUIDANCE MANUAL. 2.THE CONTRACTOR SHALL EXERCISE CARE DURING DEMOLITION AND EXCAVATION OPERATIONS TO MINIMIZE EROSION AND SEDIMENT TRANSPORT OFF SITE. 3.THE CONTRACTION SHALL CONDUCT ALL OPERATIONS SO AS TO PREVENT ANY UNNECESSARY DISTURBANCE OF SOIL OR EXISTING VEGETATION. 4.THE CITY IS RESPONSIBLE FOR COMPLYING WITH THE NATIONAL POLLUTANT DISCHARGE ELIMINATION SYSTEM (NPDES) GENERAL PERMIT NO. CAS000002 WASTE DISCHARGE REQUIREMENTS FOR DISCHARGES OF STORM WATER RUNOFF ASSOCIATED WITH CONSTRUCTION. CONSTRUCTION ACTIVITIES INCLUDE BUT ARE NOT LIMITED TO CLEARING, GRADING, EXCAVATION, STOCKPILING, AND RECONSTRUCTION OF EXISTING FACILITIES INVOLVING REMOVAL AND REPLACEMENT. TRAFFIC NOTES: 1.CONTRACTOR SHALL SUBMIT CONSTRUCTION TRAFFIC CONTROL PLAN TO THE CITY OF UKIAH FOR REVIEW AND APPROVAL AT THE PRE-CONSTRUCTION MEETING AND A MINIMUM OF (2) WEEKS BEFORE BEGINNING ANY RELATED CONSTRUCTION ACTIVITY. THE TRAFFIC CONTROL PLAN SHALL BE IN ACCORDANCE WITH THE LATEST EDITION OF THE CALIFORNIA MANUAL ON UNIFORM TRAFFIC CONTROL DEVICES (MUTCD) AND PREPARED BY A LICENSED CIVIL OR TRAFFIC ENGINEER. 2.CONTRACTOR SHALL COMPLY WITH ALL APPLICABLE PERMITS AND REGULATIONS, AS APPLICABLE Page 180 of 378 CI T Y O F U K I A H AP R I L 2 0 2 5 AS S H O W N C: \ U S E R S \ A S T R I C K L I N \ O N E D R I V E - C I T Y O F U K I A H \ D O C U M E N T S - P U B L I C W O R K S D E P T \ P R O J E C T S \ P U B L I C W O R K S \ 2 0 2 5 \ S P E C 2 5 - 0 2 F A I R G R O U N D S S T O R M D R A I N \ 4 D R A W I N G S \ F A I R G R O U N D S S T O R M D R A I N S P E C 2 5 - 0 2 . D W G Page 181 of 378 CI T Y O F U K I A H AP R I L 2 0 2 5 AS S H O W N C: \ U S E R S \ A S T R I C K L I N \ O N E D R I V E - C I T Y O F U K I A H \ D O C U M E N T S - P U B L I C W O R K S D E P T \ P R O J E C T S \ P U B L I C W O R K S \ 2 0 2 5 \ S P E C 2 5 - 0 2 F A I R G R O U N D S S T O R M D R A I N \ 4 D R A W I N G S \ F A I R G R O U N D S S T O R M D R A I N S P E C 2 5 - 0 2 . D W G Feet 0 40 80 Page 182 of 378 CI T Y O F U K I A H AP R I L 2 0 2 5 AS S H O W N C: \ U S E R S \ A S T R I C K L I N \ O N E D R I V E - C I T Y O F U K I A H \ D O C U M E N T S - P U B L I C W O R K S D E P T \ P R O J E C T S \ P U B L I C W O R K S \ 2 0 2 5 \ S P E C 2 5 - 0 2 F A I R G R O U N D S S T O R M D R A I N \ 4 D R A W I N G S \ F A I R G R O U N D S S T O R M D R A I N S P E C 2 5 - 0 2 . D W G Feet 0 40 80 Page 183 of 378 CI T Y O F U K I A H AP R I L 2 0 2 5 AS S H O W N C: \ U S E R S \ A S T R I C K L I N \ O N E D R I V E - C I T Y O F U K I A H \ D O C U M E N T S - P U B L I C W O R K S D E P T \ P R O J E C T S \ P U B L I C W O R K S \ 2 0 2 5 \ S P E C 2 5 - 0 2 F A I R G R O U N D S S T O R M D R A I N \ 4 D R A W I N G S \ F A I R G R O U N D S S T O R M D R A I N S P E C 2 5 - 0 2 . D W G Feet 0 20 40 Page 184 of 378 CI T Y O F U K I A H AP R I L 2 0 2 5 AS S H O W N C: \ U S E R S \ A S T R I C K L I N \ O N E D R I V E - C I T Y O F U K I A H \ D O C U M E N T S - P U B L I C W O R K S D E P T \ P R O J E C T S \ P U B L I C W O R K S \ 2 0 2 5 \ S P E C 2 5 - 0 2 F A I R G R O U N D S S T O R M D R A I N \ 4 D R A W I N G S \ F A I R G R O U N D S S T O R M D R A I N S P E C 2 5 - 0 2 . D W G Feet 0 5 10 Page 185 of 378 CI T Y O F U K I A H AP R I L 2 0 2 5 AS S H O W N C: \ U S E R S \ A S T R I C K L I N \ O N E D R I V E - C I T Y O F U K I A H \ D O C U M E N T S - P U B L I C W O R K S D E P T \ P R O J E C T S \ P U B L I C W O R K S \ 2 0 2 5 \ S P E C 2 5 - 0 2 F A I R G R O U N D S S T O R M D R A I N \ 4 D R A W I N G S \ F A I R G R O U N D S S T O R M D R A I N S P E C 2 5 - 0 2 . D W G Page 186 of 378 CITY OF UKIAH MENDOCINO COUNTY, CALIFORNIA SPECIAL PROVISIONS FOR FAIRGROUNDS STORM DRAIN REPLACEMENT PROJECT SPECIFICATION NO. 25-02 CITY OF UKIAH DEPARTMENT OF PUBLIC WORKS 300 Seminary Avenue Ukiah, California 95482-5400 Bids Open: Tuesday, July 1, 2025 2:00 p.m. Office of City Clerk ATTACHMENT 2 Page 187 of 378 CITY OF UKIAH MENDOCINO COUNTY, CALIFORNIA CITY COUNCIL: DOUGLAS CRANE – MAYOR SUSAN SHER – VICE-MAYOR JUAN OROZCO – COUNCIL MEMBER HEATHER CRISS – COUNCIL MEMBER MARI RODIN – COUNCIL MEMBER SAGE SANGIACOMO – CITY MANAGER TIM ERIKSEN – DIRECTOR OF PUBLIC WORKS / CITY ENGINEER MARY HORGER – FINANCIAL SERVICES MANAGER KRISTINE LAWLER – CITY CLERK R. ALLEN CARTER – CITY TREASURER CITY OF UKIAH DEPARTMENT OF PUBLIC WORKS JUNE 2025 Page 188 of 378 FAIRGROUNDS STORM DRAIN REPLACEMENT iii Spec No. 25-02 TABLE OF CONTENTS PAGE NOTICE TO BIDDERS INSTRUCTIONS TO BIDDERS ...................................................................................................................... 1 GENERAL CONDITIONS SECTION 1. PROPOSAL REQUIREMENTS AND GENERAL CONDITIONS .............................................. 3 1-01. Definitions 1-02. Examinations of Plans, Special Provisions and Site of Work 1-03. Proposal 1-04. Withdrawal of Bids 1-05. Public Opening of Bids 1-06. Bid Guaranty 1-07. Qualification of Bidders 1-08. Disqualification of Bidders 1-09. Identification of Subcontractors 1-10. General Provisions of the Standard Specifications 1-11. Addenda SECTION 2. AWARD AND EXECUTION OF CONTRACT .......................................................................... 5 2-01. Award of Contract 2-02. Return of Proposal Guaranties 2-03. Execution of Contract SECTION 3. SCOPE AND INTENT OF CONTRACT ................................................................................... 5 3-01. Effect of Inspection and Payments 3-02. Effect of Extension of Time 3-03. Extra Work 3-04. Assignment of Contract 3-05. Subcontractors 3-06. Interpretation of Special Provisions and Drawings 3-07. Addenda 3-08. Liability of City Officials 3-09. Dispute Resolution SECTION 4. BONDS ..................................................................................................................................... 6 4-01. Faithful Performance Bond 4-02. Material and Labor Bond 4-03. Defective Material and Workmanship Bond 4-04. Notification of Surety Companies SECTION 5. INSURANCE REQUIREMENTS FOR CONTRACTORS ......................................................... 7 5-01. Minimum Scope of Insurance 5-02. Minimum Limits of Insurance 5-03. Deductibles and Self-Insured Retentions 5-04. Other Insurance Provisions 5-05. Acceptability of Insurers 5-06. Verification of Coverage Page 189 of 378 FAIRGROUNDS STORM DRAIN REPLACEMENT iv Spec No. 25-02 5-07. Subcontractors SECTION 6. RESPONSIBILITIES AND RIGHTS OF CONTRACTOR ........................................................ 8 6-01. Legal Address of Contractor 6-02. Office of Contractor at Site 6-03. Attention to Work 6-04. Liability of Contractor 6-05. Protection of Persons and Property 6-06. Protection of City Against Patent Claims 6-07. Protection of Contractor's Work Property 6-08. Regulations and Permits 6-09. Construction Utilities 6-10. Approval of Contractor's Plans 6-11. Suggestions to the Contractor 6-12. Termination of Unsatisfactory Subcontracts 6-13. Preservation of Stakes and Marks 6-14. Assistance to Engineer 6-15. Removal of Condemned Materials and Structures 6-16. Proof of Compliance with Contract 6-17. Errors and Omissions 6-18. Cooperation 6-19. Right of Contractor to Stop Work 6-20. Hiring and Dismissal of Employees 6-21. Wage Rates 6-22. Cleaning Up 6-23. Guaranty SECTION 7. RESPONSIBILITIES AND RIGHTS OF CITY ........................................................................ 13 7-01. Authority of the Engineer 7-02. Inspection 7-03. Surveys 7-04. Rights-of-Way 7-05. Retention of Imperfect Work 7-06. Changes in the Work 7-07. Additional Drawings by City 7-08. Additional and Emergency Protection 7-09. Suspension of Work 7-10. Right of City to Terminate Contract 7-11. Use of Completed Portions SECTION 8. WORKMANSHIP, MATERIALS AND EQUIPMENT .............................................................. 16 8-01. General Quality 8-02. Quality in Absence of Detailed Specifications 8-03. Materials and Equipment Specified by Name 8-04. Source of Materials 8-05. Storage of Materials 8-06. Drawings, Samples and Tests SECTION 9. PROSECUTION OF WORK ................................................................................................... 16 9-01. Equipment and Methods 9-02. Time of Completion 9-03. Avoidable Delays 9-04. Unavoidable Delays Page 190 of 378 FAIRGROUNDS STORM DRAIN REPLACEMENT v Spec No. 25-02 9-05. Notice of Delays 9-06. Extension of Time 9-07. Unfavorable Weather and Other Conditions 9-08. Saturday, Sunday, Holiday and Night Work 9-09. Hours of Labor SECTION 10. PAYMENT ............................................................................................................................. 18 10-01. Certification by Engineer 10-02. Progress Estimates and Payment 10-03. Substitution of Securities 10-04. Acceptance 10-05. Final Estimate and Payment 10-06. Delay Payments 10-07. Extra Work and Work Omitted 10-08. Compensation for Extra Work or Work Omitted 10-09. Compensation to the City for Extension of Time 10-10. Liquidated Damages for Delay SECTION 11. MISCELLANEOUS ............................................................................................................... 21 11-01. Notice 11-02. Computation of Time 11-03 Claims Procedure Required by Public Contract Code Section 9204 11-04. Litigation and Forum Selection 11-05. Waiver TECHNICAL SPECIFICATIONS SECTION 12. GENERAL INFORMATION .................................................................................................. 25 12-01. Location and Scope of Work 12-02. Arrangement of Technical Specifications 12-03. Arrangement of Plans 12-04. Business Licenses 12-05. Permits 12-06. Standard Specifications and Standard Plans 12-07. Temporary Facilities 12-08. Public Convenience and Safety 12-09. Maintaining Traffic 12-10. Stream Pollution 12-11. Warranties 12-12. Utilities 12-13. Dust Control 12-14. Noise Control 12-15. Watering 12-16. Preconstruction Conference 12-17. Progress Schedule 12-18. Progress Meetings 12-19. Safety Requirements 12-20. Public Notification SECTION 13. CONSTRUCTION DETAILS ................................................................................................. 29 Standard Plan List Organization Page 191 of 378 FAIRGROUNDS STORM DRAIN REPLACEMENT vi Spec No. 25-02 DIVISION I GENERAL PROVISIONS 1 General 2 Bidding 3 Contract Award and Execution 4 Scope of Work 5 Control of Work 6 Control of Materials 7 Legal Relations and Responsibility to the Public 8 Prosecution and Progress 9 Payment DIVISION II GENERAL CONSTRUCTION 10 General 11 Welding 12 Temporary Traffic Control 13 Water Pollution Control 14 Environmental Stewardship 15 Existing Facilities 16 Temporary Facilities DIVISION III EARTHWORK AND LANDSCAPE 17 General 18 Dust Palliative 19 Earthwork 20 Landscape 21 Erosion Control 22 Finishing Roadway DIVISION IV SUBBASES AND BASES 23 General 24 Stabilized Soils 25 Aggregate Subbases 26 Aggregate Bases 27 Cement Treated Bases 28 Concrete Bases 29 Treated Permeable Bases 30 Reclaimed Pavement 31 Reserved 32 Reserved 33 Reserved 34 Reserved 35 Reserved DIVISION V SURFACINGS AND PAVEMENTS 36 General 37 Bituminous Seals 38 Reserved 39 Asphalt Concrete 40 Concrete Pavement 41 Existing Concrete Pavement Page 192 of 378 FAIRGROUNDS STORM DRAIN REPLACEMENT vii Spec No. 25-02 42 Groove and Grind Concrete 43 Reserved 44 Reserved DIVISION VI STRUCTURES 45 General 46 Ground Anchors and Soil Nails 47 Earth Retaining Systems 48 Temporary Structures 49 Piling 50 Prestressing Concrete 51 Concrete Structures 52 Reinforcement 53 Shotcrete 54 Waterproofing 55 Steel Structures 56 Overhead Sign Structures, Standards, and Poles 57 Wood and Plastic Lumber Structures 58 Sound Walls 59 Structural Steel Coatings 60 Existing Structures DIVISION VII DRAINAGE 61 General 62 Reserved 63 Reserved 64 Plastic Pipe 65 Concrete Pipe 66 Corrugated Metal Pipe 67 Structural Plate Culverts 68 Subsurface Drains 69 Overside Drains 70 Miscellaneous Drainage Facilities 71 Existing Drainage Facilities DIVISION VIII MISCELLANEOUS CONSTRUCTION 72 Slope Protection 73 Concrete Curbs and Sidewalks 74 Pumping Equipment and Controls 75 Miscellaneous Metals 76 Wells 77 Local Infrastructure 78 Incidental Construction 79 Reserved 80 Fences DIVISION IX TRAFFIC CONTROL FACILITIES 81 Miscellaneous Traffic Control Devices 82 Signs and Markers 83 Railings and Barriers 84 Markings 85 Reserved Page 193 of 378 FAIRGROUNDS STORM DRAIN REPLACEMENT viii Spec No. 25-02 DIVISION X ELECTRICAL WORK 86 General 87 Electrical Systems 88 Reserved DIVISION XI MATERIALS 89 Aggregate 90 Concrete 91 Paint 92 Asphalt Binders 93 Reserved 94 Asphaltic Emulsions 95 Epoxy 96 Geosynthetics 97 Reserved 98 Reserved DIVISION XII BUILDING CONSTRUCTION 99 Building Construction SECTION 14. EXCLUSIONS FROM GENERAL CONDITIONS ................................................................. 50 14-01. Provisions to be Excluded from General Conditions SECTION 15. AMENDMENTS TO GENERAL CONDITIONS .................................................................... 50 15-01. Provisions of General Conditions to be Amended BID SUBMITTAL CHECKLIST ...................................................................................................................... 51 PROPOSAL ............................................................................................................................................. 52 BIDDING SCHEDULE ................................................................................................................................... 53 FAIR EMPLOYMENT PRACTICES CERTIFICATION ................................................................................. 56 WORKER'S COMPENSATION CERTIFICATE ............................................................................................ 57 CERTIFICATE OF NONDISCRIMINATION IN EMPLOYMENT ................................................................... 58 LIST OF PROPOSED SUBCONTRACTORS ............................................................................................... 59 STATEMENT OF EXPERIENCE OF BIDDER .............................................................................................. 60 SIGNATURE OF BIDDER ............................................................................................................................. 61 BIDDER'S BOND .......................................................................................................................................... 62 NON-COLLUSION AFFIDAVIT……………………………………………………………………….……………..63 Page 194 of 378 FAIRGROUNDS STORM DRAIN REPLACEMENT ix Spec No. 25-02 AGREEMENT ............................................................................................................................................. 64 INDEMNIFICATION AGREEMENT .............................................................................................................. 68 EXAMPLE BOND FORMS ............................................................................................................................ 69 DIRECTIONS FOR PREPARATION OF PERFORMANCE AND MATERIAL AND LABOR BOND ............ 74 DEFECTIVE MATERIAL AND WORKMANSHIP (MAINTENANCE) BOND ................................................ 75 INSURANCE CERTIFICATES AND ENDORSEMENT FORMS APPENDICES: FAIRGROUNDS STORM DRAIN PLANS Page 195 of 378 FAIRGROUNDS STORM DRAIN REPLACEMENT x Spec No.25-02 CITY OF UKIAH, MENDOCINO COUNTY, CALIFORNIA NOTICE TO BIDDERS FOR FAIRGROUNDS STORM DRAIN REPLACEMENT SPECIFICATION NO. 25-02 NOTICE IS HEREBY GIVEN that sealed standard proposals for FAIRGROUNDS STORM DRAIN REPLACEMENT PROJECT will be received at the Office of the City Clerk, Ukiah Civic Center, 300 Seminary Avenue, Ukiah California until 2:00 p.m. Tuesday, July 1, 2025. Bids shall be addressed to the City Clerk and shall be endorsed “FAIRGROUNDS STORM DRAIN REPLACEMENT PROJECT.” Bids are required for the entire work described herein. No fax bids will be accepted. As soon thereafter as possible, the bids will be publicly opened and read in the Council Chambers at 300 Seminary Avenue, Ukiah. The bid opening will also be visible via live streaming at http://www.cityofukiah.com/meetings/. ENGINEER'S ESTIMATE OF QUANTITIES ITEM# DESCRIPTION QUANTITY UNIT 1 MOBILIZATION 1 LS 2 TRAFFIC CONTROL 1 LS 3 POTHOLING 1 LS 4 TEMPORARY REMOVE/REINSTALL FENCING 1 LS 5 24" ADS N12 STORM DRAIN 462 LF 6 24" RCP STORM DRAIN (CLASS IV) 100 LF 7 30" ADS N12 STORM DRAIN 177 LF 8 36" ADS N12 STORM DRAIN 1098 LF 9 36"X36" JUNCTION BOX 1 EA 10 48"X48" JUNCTION BOX 3 EA 11 48" STORM DRAIN MANHOLE 1 EA 12 4'X6' JUNCTION BOX 2 EA 13 CONNECT EXISTING 8"-18" SD TO NEW JUNCTION BOX 3 EA 14 CONNECT NEW 24" TO EXISTING JUNCTION BOX 2 EA 15 CONNECT NEW 30" SD TO EXISTING MANHOLE 1 EA 16 CONNECT EXISTING 12" SD TO NEW 24" RCP PIPE 1 EA 17 SLURRY FILL AND ABANDON STORM DRAIN 1 LS 18 REMOVE EXISTING STORM DRAIN AND JUNCTION BOXES 1 LS 19 REMOVE AND DISPOSE REDWOOD TREE (APPROX. DBH 60 INCHES) 2 EA 20 CLEAR & GRUBB EX. BRUSH IN PIPELINE ROUTE AND DITCH 1 LS 21 GRADING AND SOIL REMOVAL 1200 CY 22 RUBBER DUCKBILL CHECK VALVE 36” 1 EA 23 TRENCH PAVING HMA 3” 4 TON Plans and Special Provisions may be inspected and/or copies obtained from the City’s website at www.cityofukiah.com/purchasing. No bid will be considered unless it is made on the forms furnished by the City and is made in accordance with the details of the Special Provisions. Each bidder must be licensed as required by law. Further information regarding the work or these specifications can be obtained by calling Myles Fisette, Purchasing Manager at (707) 463-6225 or by email at mfisette@cityofukiah.com. The City Council reserves the right to reject any or all bids and to determine which proposal is, in its opinion, the lowest responsive bid by a responsible bidder and which it deems in the best interest of the City to accept. The City Council also reserves the right, but not the obligation, to waive any irregularity or failure to strictly comply with the bidding requirements, that the City determines in the reasonable exercise of its discretion does not provide the bidder with a competitive advantage over other bidders. Page 196 of 378 FAIRGROUNDS STORM DRAIN REPLACEMENT xi Spec No.25-02 No contractor or subcontractor may be listed on a bid proposal for a public works unless registered with the Department of Industrial Relations (“DIR”) pursuant to Labor Code section 1725.5 except as allowed. under Labor Code section 1771.1(a). The prime contractor shall be responsible for posting job site notices as prescribed by regulation. This project is subject to compliance monitoring and enforcement by the DIR. The City of Ukiah affirms that in any contract entered into pursuant to this advertisement, Disadvantaged Business Enterprises (DBE) will be afforded full opportunity to submit bids in response to this invitation. Bidders are advised that the City of Ukiah is implementing DBE goals for this Project. Pursuant to provisions of Section 1770, including amendments thereof, of the Labor Code of the State of California, the Director of the Department of Industrial Relations, State of California, has ascertained the general prevailing rate of wages for straight time, overtime, Saturdays, Sundays and Holidays including employer payment for health and welfare, vacation, pension and similar purposes. Copies of the General Prevailing Wage Determination (applicable to the work), for the locality in which the work is to be done are available on the Internet at web address: http://www.dir.ca.gov/DLSR/PWD/. The prime contractor for the work herein shall possess a current, valid State of California, Class A (General Engineering) Contractor's License. Pursuant to California Public Contract Code §22300, this contract includes provisions that allow substitutions of certain types of securities in lieu of the City withholding a portion of the partial payments due the Contractor to insure performance under this contract. By order of the City Council, City of Ukiah, County of Mendocino, State of California Dated:________________________ ________________________________________ Kristine Lawler, City Clerk, City of Ukiah, California PUBLISH ONE TIME: JUNE 12, 2025 Page 197 of 378 FAIRGROUNDS STORM DRAIN REPLACEMENT 1 Spec No.25-02 INSTRUCTIONS TO BIDDERS FAIRGROUNDS STORM DRAIN REPLACEMENT shall be performed in accordance with the Plans and Special Provisions therefor adopted, to which special reference is hereby made. Each bidder must supply all the information required by the bid documents and Special Provisions. Minority business enterprises will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color or national origin in consideration for an award of any contract entered into pursuant to this advertisement. Women will be afforded equal opportunity in all areas of employment. However, the employment of women shall not diminish the standards or requirements for the employment of minorities. All proposals or bids shall be accompanied by a cashier's check or certified check payable to the order of the City of Ukiah amounting to 10 percent of the bid, or by a bond in said amount and signed by the bidder and a corporate surety, payable to said City. Said check shall be forfeited, or said bond shall become payable to said City in case the bidder depositing the same does not, within fifteen (15) days after written notice that the contract has been awarded to him: (a) enter into a contract with the City and (b) furnish certificates of insurance and endorsements, a bond of faithful performance and a payment bond as described in the Special Provisions. No bidder shall withdraw his or her bid for a period of thirty (30) calendar days after the date set by the City for the opening thereof. The Contractor and any subcontractors shall each possess a valid City of Ukiah Business License prior to the start of any work. The Contractor shall furnish a project schedule to the Engineer prior to the start of any work and start work as scheduled. The work is to be completed within thirty (30) working days. The Contractor will pay to the City the sum of five hundred ($500.00) dollars per day for each and every calendar day delay beyond the time prescribed. The staff shall notify a bidder by telephone, email or fax, if it intends to recommend the rejection of the bidder’s bid. Any bid protest must be filed with the City Clerk not more than five calendar days following the bid opening, or 2 calendar days following notice that staff is recommending the rejection of a bid. If any such timely written protest is filed, all bidders shall be provided a copy of the protest within 2 calendar days of its receipt, which may be delivered to the bidders as an email attachment or by fax. All such bidders may file with the City Manager a written objection or other response to the protest. All objections or responses filed not more than 5 days after receipt of the written protest will be presented to the City Council at its next regular meeting occurring not less than 12 calendar days following the bid opening. The City Council will resolve the bid protest at that meeting based on the written protest, any staff recommendation and all timely written objections and responses. In accordance with the Brown Act, any person may address the City Council on this item during the meeting. The City Council action on the protest shall represent a final decision by the City on the protest. Page 198 of 378 FAIRGROUNDS STORM DRAIN REPLACEMENT 2 Spec No.25-02 Examination of Site, Drawings, Etc. Each bidder shall visit the site of the proposed work and fully acquaint himself with local conditions, construction and labor required so that he or she may fully understand the facilities, difficulties and restrictions attending the execution of the work under the Contract. The failure of any bidder to receive or examine any form, instrument, addendum, or other document, or to visit the site and acquaint himself with conditions there existing, shall in no way relieve the bidder from any obligation with respect to his or her proposal or to the contract. The drawings for the work show conditions as they are supposed or believed by the Engineer to exist; but, it is neither intended nor shall it be inferred that the conditions as shown thereon constitute a representation by the Engineer, the City or its officers that such conditions are actually existent, nor shall the City, the Engineer or any of their officers or representatives be liable for any loss sustained by the Contractor as a result of a variance between the conditions shown on the drawings and the conditions actually revealed during the progress of the work or otherwise. The bidder's attention is directed to the possible existence of obstructions and public improvements within the limits of the work or adjacent thereto, which may or may not be shown on the Drawings. Any bid shall take into consideration that conditions may exist underground or otherwise that are not known to the City or easily detected during a site inspection that could impact the time or cost of completing the project. The City expects the bids to anticipate such conditions so that it can know for budgeting and other purposes the total cost to complete the project before accepting a bid and undertaking the legal obligation to construct the project. In awarding the contract the City relies on the contractor’s representation that its bid anticipates differing site conditions and the additional time or cost that such conditions may necessitate. The bidder shall investigate to his or her satisfaction the conditions to be encountered, the character, quality and quantities of work to be performed and materials to be furnished and the requirements of the Plans, Special Provisions, Standard Specifications, Standard Plans, and Contract Documents. The submission of a proposal shall be considered conclusive evidence that the bidder has made such examination and has accepted the project workplace as a safe workplace to perform the work of the Contract. Bidder Inquiries and Questions Inquiries and questions must be submitted in writing via email to the following designated contact person: Myles Fisette, Purchasing Manager Email: mfisette@cityofukiah.com The City reserves the right to not respond to inquiries or questions submitted within 3 business days of the bid opening. Location of the Work The work to be performed is located at the State owned Redwood Empire Fairgrounds at 1055 North State Street, Ukiah CA. Page 199 of 378 FAIRGROUNDS STORM DRAIN REPLACEMENT 3 Spec No.25-02 GENERAL CONDITIONS SECTION 1. PROPOSAL REQUIREMENTS AND GENERAL CONDITIONS 1-01. Definitions. Whenever any word or expression defined in this section, or pronoun used in its stead, occurs in these contract documents, it shall have and is mutually understood to have the meaning given: a. "City of Ukiah" or "City" shall mean the City of Ukiah, Mendocino County, California, acting through its City Council or any other board, body, official or officials to which or to whom the power belonging to the Council shall by virtue of any act or acts, hereafter pass or be held to appertain. b. "Engineer" shall mean the Engineer duly and officially appointed by the City to supervise and direct the work of construction under this contract, acting personally or through agents or assistants duly authorized by him, such agents or assistants acting within the scope of the particular duties entrusted to them. c. "Inspector" shall mean the engineering or technical inspector or inspectors duly authorized or appointed by the Engineer, limited to the particular duties entrusted to him or her or them. d. "Contractor" shall mean the party entering into contract with the City of Ukiah for the performance of work covered by this contract and his or her authorized agents or legal representatives. e. "Date of signing of contract" or words equivalent thereto, shall mean the date upon which this contract, with the signature of the Contractor affixed, together with the prescribed bonds, shall be or shall have been delivered to the City or its duly authorized representatives. f. "Day" or "days", unless herein otherwise expressly defined, shall mean a calendar day or days of twenty-four hours each. g. "The work" shall mean and include all the work specified, indicated, shown or contemplated in the contract to construct the improvement, including all alterations, amendments or extensions thereto made by contract change order or other written orders of the Engineer. h. "Contract drawings", "drawings", "plans" shall mean and include 1) all drawings or plans which may have been prepared by or on behalf of the City, as a basis for proposals, when duly signed and made a part of this contract by incorporation or reference, 2) all drawings submitted in pursuance of the terms of this contract by the successful bidder with his or her proposal and by the Contractor to the City if and when approved by the Engineer and 3) all drawings submitted by the Engineer to the Contractor during the progress of the work as provided for herein. i. Where "as shown", "as indicated", "as detailed" or words of similar import are used, it shall be understood that reference to the drawings accompanying these Special Provisions is made unless stated otherwise. Where "as directed", "as permitted", "approved" or words of similar import are used, it shall be understood that the direction, requirements, permission, approval or acceptance of the Engineer is intended unless stated otherwise. As used herein, "provide" or "install" shall be understood to mean "provide or install complete in place", that is, "furnish and install". "Shall" is mandatory; "may" is permissive. 1-02. Examination of Plans, Special Provisions and Site of Work. The bidder shall examine carefully the Proposal, Plans, Special Provisions, Contract forms and the site of the work contemplated therefor. It will be assumed that the bidder has investigated to his or her satisfaction the conditions to be encountered and the character, quality and requirements of all Plans, Special Provisions, Standard Specifications, and Standard Plans involved. 1-03. Proposal. Bids shall be made on the blank forms prepared by the City. All bids shall give the prices bid, both in writing and in figures and shall be signed by the bidder or his or her authorized representative, with his or Page 200 of 378 FAIRGROUNDS STORM DRAIN REPLACEMENT 4 Spec No.25-02 her address. If the bid is made by an individual or partner, his or her name and the post office address of his or her business or partnership, along with his or her signature or the signature of one or more partners must be shown; if made by a corporation, the bid shall show the name of the state under the laws of which the corporation is chartered, the name of the corporation and the title of the person who signs on behalf of the corporation. Each proposal shall be enclosed in a sealed envelope, endorsed as specified in the notice to bidders. Bidders are warned against making erasures or alterations of any kind and proposals which contain omissions, erasures, conditions, alterations, additions not called for, additional proposals or irregularities of any kind may be rejected. 1-04. Withdrawal of Bids. Any bid may be withdrawn at any time prior to the hour fixed in the notice to bidders for the openings of bids, provided that a request in writing, executed by the bidder or his or her duly authorized representative, for the withdrawal of such bid is filed with the City. The withdrawal of a bid will not prejudice the right of a bidder to file a new bid. 1-05. Public Opening of Bids. Bids will be opened and read publicly at the time and place indicated in the notice to bidders. Bidders or their agents are invited to be present. 1-06. Bid Guaranty. Each bid must be accompanied by a certified check, cashier's check or bidder's bond executed by an admitted surety insurer, payable to the order of the City of Ukiah in an amount not less than 10 percent of the bid as a guarantee that the bidder will enter into a contract, if awarded the work. 1-07. Qualification of Bidders. No contractor or subcontractor may be listed on a bid proposal for a public works project (submitted on or after March 1, 2015) unless registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5 [with limited exceptions from this requirement for bid purposes only under Labor Code section 1771.1(a)]. No contractor or subcontractor may be awarded a contract for public work on a public works project (awarded on or after April 1, 2015) unless registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5. The prime contractor shall be responsible for posting job site notices as prescribed by regulation. This project is subject to compliance monitoring and enforcement by the Department of Industrial Relations. Each bidder shall be licensed under the provisions of Chapter 9, Division 3 of the Business and Professions Code and shall be skilled and regularly engaged in the general class or type of work called for under this contract. A statement setting forth this experience and business standing shall be submitted by each bidder on the form provided herewith. It is the intention of the City to award a contract only to a bidder who furnishes satisfactory evidence that he or she has the requisite experience and ability and that he or she has sufficient capital, facilities and equipment to enable him or her to prosecute the work successfully and promptly within the time and in the manner agreed. In determining the degree of responsibility to be credited to a bidder, the City may weigh evidence that the bidder or his or her personnel charged with the responsibility in the work, has performed satisfactorily other contracts of like nature and magnitude or comparable difficulty at similar rates of progress. 1-08. Disqualification of Bidders. More than one bid from an individual business, partnership, corporation or association, under the same or different names, will not be considered. Reasonable grounds for believing that any bidder is financially interested in more than one bid for the work will cause the rejection of all bids in which he or she is so interested. If there is reason to believe that collusion exists among the bidders, none of the participants in such collusion will be considered. Bids in which the prices obviously are unbalanced may be rejected. 1-09. Identification of Subcontractors. All bids shall comply with the Subletting and Subcontracting Fair Practices Act (Public Contract Code Section 4100 and following) and shall set forth: (a) The name and the location of the place of business of each subcontractor who will perform work or labor, or render service to the prime contractor in or about the construction of the work, or to a subcontractor licensed by the State of California who, under subcontract to the prime contractor, specially fabricates and installs a portion of the work according to detailed drawings contained in the plans and Special Provisions, in an amount in excess of one-half of 1 percent of the prime contractor's total bid. (b) The portion of the work which will be done by each such subcontractor. The prime contractor shall list only one subcontractor for each such portion defined by the prime contractor in his or her bid. Page 201 of 378 FAIRGROUNDS STORM DRAIN REPLACEMENT 5 Spec No.25-02 1-10. General Provisions of the Standard Specifications. All provisions of the General Provisions, Sections 1 through 11, of the Standard Specifications, shall be applicable to the contract except as modified by these Special Provisions. The Standard Specifications are set forth in Section 12-06 of these Special Provisions. 1-11. Addenda. If it becomes necessary to revise any part of these plans and specifications after they have been released, the City will issue an addendum containing the revision. All addenda will be posted on the City’s website at www.cityofukiah.com/purchasing with the rest of the bid documents. Anyone who intends to submit a bid in response to this Request for Bid must check the website frequently for any posted addenda. Anyone submitting a bid will be deemed to have seen and agreed to be bound by the posted addenda. SECTION 2. AWARD AND EXECUTION OF CONTRACT 2-01. Award of Contract. Award of the contract, if it be awarded, will be to the lowest responsible bidder whose bid complies with all the specified requirements. The award, if made, will be made within thirty (30) days after opening of the bids. The City reserves the right to reject any and all bids and to waive any irregularity in the proposal not pertaining to cost. 2-02. Return of Proposal Guaranties. All bid guaranties will be held until the contract has been fully executed, after which they will be returned upon request to the respective bidders whose bids they accompany. 2-03. Execution of Contract. The contract agreement shall be executed in duplicate by the successful bidder and returned, together with the contract bonds, insurance certificates and endorsements, within fifteen (15) days after written notice of the award of the contract. After execution by the City; one copy shall be filed with the City and one copy shall be returned to the Contractor. If the bidder fails or refuses to enter into the contract agreement within the required time, then the bid guaranty accompanying the bid shall be forfeited to the City. SECTION 3. SCOPE AND INTENT OF CONTRACT 3-01. Effect of Inspection and Payments. Neither the inspection by the Engineer or an inspector, nor any order, measurement or approved modification, nor certificate or payment of money, nor acceptance of any part or whole of the work, nor any extension of time, nor any possession by the City or its agents, shall operate as a waiver of any provision of this contract or of any power reserved therein to the City, or of any right to damages thereunder; nor shall any breach of this contract be held to be a waiver of any subsequent breach. All remedies shall be construed as cumulative. 3-02. Effect of Extension of Time. The granting of any extension of time on account of delays which, in the judgement of the City, are avoidable delays shall in no way operate as a waiver on the part of the City of its rights under this contract. 3-03. Extra Work. If extra work orders are given in accordance with provisions of this contract, such work shall be considered a part hereof and shall be subject to each and all of its terms and requirements. 3-04. Assignment of Contract. The contract may be assigned or sublet in whole or in part only upon the written consent of the City acting through its authorized agents. Consent will not be given to any proposed assignment which would relieve the original contractor or its surety of their responsibilities under the contract nor will the Engineer consent to any assignment of a part of the work under the contract. 3-05. Subcontractors. The Contractor shall be as fully responsible for the acts and omissions of his or her subcontractors and of persons either directly or indirectly employed by them, as he or she is for the acts and omissions of persons directly employed by him. The Contractor shall cause appropriate provisions to be inserted in all subcontracts relative to the work to bind subcontractors to the terms of this Contract which are applicable to the work of subcontractors. Nothing contained in this contract shall be construed to create or shall be relied upon to create any contractual relationship between any subcontractor and the City and no action may be brought by any subcontractor against the City based on this contract. Page 202 of 378 FAIRGROUNDS STORM DRAIN REPLACEMENT 6 Spec No.25-02 3-06. Interpretation of Special Provisions and Drawings. The Special Provisions and the Contract Drawings are intended to be explanatory of each other. Any work indicated in the Contract Drawings and not in the Special Provisions, or vice versa, is to be executed as if indicated in both. In case of a discrepancy or conflict between the Technical Specifications and Contract Plans, the Technical Specifications shall govern. All work shown on the Contract Drawings, the dimensions of which are not figured, shall be accurately followed to the scale to which the drawings are made, but figured dimensions are in all cases to be followed, where given, though they differ from scaled measurements. Large scale drawings shall be followed in preference to small scale drawings. Should it appear that the work to be done, or any of the matters relative thereto, are not sufficiently detailed or explained in these contract documents, including the contract drawings, the Contractor shall apply to the Engineer for such further explanations as may be necessary and shall conform thereto as part of this contract, so far as may be consistent with the terms of this contract. In the event of any doubt or questions arising respecting the true meaning of the Special Provisions, reference shall be made to the Engineer and his or her decision thereon shall be final. If the Contractor believes that a clarification or interpretation justifies an increase in the contract price or contract time, the Contractor must comply with the written notice provisions of Sections 9-05 and 10-07 of these Special Provisions. Contractor’s attention is directed to Section 12-06 of the Technical Specifications regarding the Standard Specifications and Standard Plans. 3-07. Addenda. If it becomes necessary to revise any part of these plans and specifications after they have been released, the City will issue an addendum containing the revision. All addenda will be posted on the City’s website at www.cityofukiah.com/purchasing with the rest of the bid documents. Anyone who intends to submit a bid in response to this Request for Bid much check the website frequently for any posted addenda. Anyone submitting a bid will be deemed to have seen and agreed to be bound by the posted addenda. 3-08. Liability of City Officials. No city official, nor the Engineer, nor any authorized assistant of any of them, shall be personally responsible for any liability arising under this contract. 3-09. Dispute Resolution. Claims of $375,000 or less by the Contractor that arise under this Contract are subject to the mandatory dispute resolutions provisions in Public Contract Code Sections 20104-20104.6. SECTION 4. BONDS 4-01. Faithful Performance Bond. As a part of the execution of this contract, the Contractor shall furnish a bond of a surety company or other securities providing equivalent protection such as cash, letter of credit, or certificates of deposit, acceptable to the City, conditioned upon the faithful performance of all covenants and stipulations under this contract. The amount of the bond shall be 100 percent of the total contract price, as this sum is set forth in the agreement. 4-02. Material and Labor Bond. As a part of the execution of this contract, the Contractor shall furnish a bond of a surety company or other securities providing equivalent protection such as cash, letter of credit or certificates of deposit acceptable to the City in a sum not less than 50 percent of the total contract price, as this sum is set forth in the agreement for the payment in full of all persons, companies or corporations who perform labor upon or furnish materials to be used in the work under this contract, in accordance with the provisions of Sections 3247 through 3252 inclusive of the Civil Code of the State of California and any acts amendatory thereof. 4-03. Defective Material and Workmanship Bond. As a condition precedent to the completion of this contract, the Contractor shall furnish a bond of a surety company acceptable to the City in an amount not less than 5 percent (5%) of the final contract price, to hold good for a period of one (1) year after the completion and acceptance of the work, to protect the City against the results of defective materials, workmanship and equipment during that time. This bond shall be delivered to the City before the final payment under this contract will be made. 4-04. Notification of Surety Companies. The surety companies shall familiarize themselves with all of the conditions and provisions of this contract and they waive the right of special notification of any change or modification of this contract or of extension of time, or decreased or increased work, or of the cancellation of the contract, or of any other act or acts by the City or its authorized agents, under the terms of this contract; and failure to so notify the aforesaid surety companies of changes shall in no way relieve the surety companies of their obligation under this contract. Page 203 of 378 FAIRGROUNDS STORM DRAIN REPLACEMENT 7 Spec No.25-02 SECTION 5. INSURANCE REQUIREMENTS FOR CONTRACTORS (WITH CONSTRUCTION RISKS) Contractor shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder by the Contractor, his or her agents, representatives, employees or subcontractors. 5-01. Minimum Scope of Insurance Coverage shall be at least as broad as: 1. Insurance Services Office Commercial Liability Coverage (occurrence form CG 0001). 2. Insurance Services Office form number CA 0001 (Ed. 1/87) covering Automobile Liability, code 1 (any auto). 3. Worker's Compensation insurance as required by the State of California and Employer's Liability Insurance. 4. Course of Construction insurance covering for “all risks” of loss. 5-02. Minimum Limits of Insurance Contractor shall maintain limits no less than: 1. General Liability: $2,000,000 per occurrence for bodily injury, personal injury and property damage including operations, products and completed operations. If Commercial General Liability Insurance or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to this project/location or the general aggregate limit shall be twice the required occurrence limit. 2. Automobile Liability: $2,000,000 per accident for bodily injury and property damage. 3. Employer's Liability: $1,000,000 per accident for bodily injury and property damage. 4. Course of Construction: Completed value of the project with no co-insurance penalty provisions. 5-03. Deductibles and Self-insured Retentions. Any deductibles or self-insured retentions must be declared to and approved by the City. At the option of the City, either: the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects the City, its officers, officials, employees and volunteers; or the Contractor shall provide a financial guarantee satisfactory to the City guaranteeing payment of losses and related investigations, claim administration and defense expenses. 5-04. Other Insurance Provisions The general liability and automobile liability policies are to contain, or be endorsed to contain, the following provisions: 1. The City, its officers, officials, employees and volunteers are to be covered as Additional Insured with respect to liability arising out of automobiles owned, leased, hired or borrowed by or on behalf of the contractor; and with respect to liability arising out of work or operations performed by or on behalf of the Contractor including materials, parts or equipment furnished in connection with such work or operations. General liability coverage can be provided in the form of an endorsement to the Contractor's insurance, or as a separate owner's policy. 2. The workers’ compensation policy is to be endorsed with a waiver of subrogation. The insurance company, in its endorsement, agrees to waive all rights of subrogation against the City, its officers, officials, employees and volunteers for losses paid under the terms of this policy which arises from the work performed by the named insured for the City. 3. For any claims related to this project, the Contractor's insurance coverage shall be primary insurance as respects the City, its officers, officials, employees or volunteers. Any insurance or self-insurance Page 204 of 378 FAIRGROUNDS STORM DRAIN REPLACEMENT 8 Spec No.25-02 maintained by the City, its officers, officials, employees or volunteers shall be excess of the Contractor's insurance and shall not contribute with it. 4. Each insurance policy required by this clause shall be endorsed to state that coverage shall not be canceled by either party, except after thirty (30) days' prior written notice by certified mail, return receipt requested, has been given to the City. 5. Coverage shall not extend to any indemnity coverage for the active negligence of the additional insured in any case where an agreement to indemnify the additional insured would be invalid under Subdivision (b) of Section 2782 of Civil Code. 6. Course of Construction policies shall contain the following provisions: a.) The City shall be named as loss payee. b.) The insurer shall waive all rights of subrogation against the City. 5-05. Acceptability of Insurers Insurance is to be placed with insurers with a current A.M. Best's rating of no less than the following: A++ VII A- VIII A+ VII B++ X A VII B+ X 5-06. Verification of Coverage. Contractor shall furnish the City with original certificates and amendatory endorsements effecting coverage required by this clause. The endorsements shall be on forms provided by the City or on other than the City's forms, provided those endorsements or policies conform to the requirements. All certificates and endorsements are to be received within 15 days from written notice of contract award, and the work shall not commence until the certificates and endorsements have been approved by the City. The City reserves the right to require complete certified copies of all required insurance policies, including endorsements affecting the coverage required by these Special Provisions at any time. 5-07. Subcontractors. Contractor shall include all subcontractors as insureds under its policies or shall furnish separate certificates and endorsements for each subcontractor. All coverages for subcontractors shall be subject to all of the requirements stated herein. SECTION 6. RESPONSIBILITIES AND RIGHTS OF CONTRACTOR 6-01. Legal Address of Contractor. Both the address given in the proposal and the Contractor's office in the vicinity of the work are hereby designated as places to either of which drawings, samples, notices, letters or other articles or communications to the Contractor may be mailed or delivered. The delivery at either of these places of any such thing from the City or its agents to the Contractor shall be deemed sufficient service thereof upon the Contractor and the date of such service shall be the date of such delivery. The address named in the proposal may be changed at any time by notice in writing from the Contractor to the City. Nothing herein contained shall be deemed to preclude or render inoperative the service of any drawing, sample, notice, letter or other article or communication to or upon the Contractor personally. 6-02. Office of Contractor at Site. During the performance of this contract, the Contractor shall maintain a suitable office at the site of the work which shall be the headquarters of a representative authorized to receive drawings and any such thing given to the said representatives or delivered at the Contractor's office at the site of work in his or her absence shall be deemed to have been given to the Contractor. 6-03. Attention to Work. The Contractor shall give his or her personal attention to and shall supervise the work to the end that it shall be prosecuted faithfully and when he or she is not personally present on the work, he or she shall at all reasonable times be represented by a competent superintendent or foreman who shall receive and obey all instructions or orders given under this contract and who shall have full authority to execute the same and to supply materials, tools and labor without delay and who shall be the legal representative of the Contractor. The Contractor shall be liable for the faithful observance of any instructions delivered to him or her or to his or her authorized representative. Page 205 of 378 FAIRGROUNDS STORM DRAIN REPLACEMENT 9 Spec No.25-02 6-04. Liability of Contractor. The Contractor shall do all of the work and furnish all labor, materials, tools and appliances, except as otherwise herein expressly stipulated, necessary or proper for performing and completing the work herein required in the manner and within the time herein specified. The mention of any specific duty or liability imposed upon the Contractor shall not be construed as a limitation or restriction of any general liability or duty imposed upon the Contractor by this contract, said reference to any specific duty or liability being made herein merely for the purpose of explanation. The right of general supervision by the City shall not make the Contractor an agent of the City and the liability of the Contractor for all damages to persons or to public or private property, arising from the Contractor's execution of the work, shall not be lessened because of such general supervision. Until the completion and final acceptance by the City of all the work under and implied by this contract, the work shall be under the Contractor's responsible care and charge. The Contractor shall rebuild, repair, restore and make good all injuries, damages, re-erections and repairs, occasioned or rendered necessary by causes of any nature whatsoever, excepting only acts of God and none other, to all or any portions of the work, except as otherwise stipulated. To the fullest extent permitted by law, Contractor shall indemnify and hold harmless the City and its officers, directors, agents and employees from and against all claims, damages, losses and expenses including but not limited to attorneys' fees, costs of suit, expert witness fees and expenses and fees and costs of any necessary private investigators arising out of or resulting from the performance of the work, provided that any such claim, damage, loss or expense (1) is attributable to bodily injury, sickness, disease or death, or to injury to or destruction of tangible property, other than the work itself, including the loss of use resulting therefrom and (2) is caused in whole or in part by any act or omission of the Contractor, any subcontractor, or anyone directly or indirectly employed by any of them, or anyone for whose acts any of them may be liable, regardless of whether or not it is caused in part by a party indemnified hereunder, or by the negligence or omission of a party indemnified herein. In any and all claims against the City or any of its agents or employees by any employee of the Contractor, any subcontractor, anyone directly or indirectly employed by any of them, or anyone for whose acts any of them may be liable, the indemnification obligation shall not be limited in any way by any limitation on the amount or type of damages, compensation or benefits payable by or for the Contractor or any subcontractor under workers' or workmen's compensation acts, disability benefit acts, or other employee benefit acts. The obligation to indemnify shall extend to and include acts of the indemnified party which may be negligent or omissions which may cause negligence. The City shall have the right to estimate the amount of such damage and to cause the City to pay the same and the amount so paid for such damage shall be deducted from the money due the Contractor under this contract; or the whole or so much of the money due or to become due the Contractor under this contract as may be considered necessary by the City, shall be retained by the City until such suits or claims for damages shall have been settled or otherwise disposed of and satisfactory evidence to that effect furnished to the City. 6-05. Protection of Persons and Property. The Contractor shall furnish such watchman, guards, fences, warning signs, walks and lights as shall be necessary and shall take all other necessary precautions to prevent damage or injury to persons or property. All property line fences and improvements in the vicinity of the work shall be protected by the Contractor and, if they are injured or destroyed, they and any other property injured by the Contractor, his or her employees or agents, shall be restored to a condition as good as when he or she entered upon the work. 6-06. Protection of City Against Patent Claims. All fees, royalties or claims for any patented invention, article or method that may be used upon or in any manner connected with the work under this contract shall be included in the price bid for the work and the Contractor and his or her sureties shall protect and hold the City, together with all of its officers, agents, servants and employees, harmless against any and all demands made for such fees or claims brought or made on account of this contract. The Contractor shall, if requested by the Engineer, furnish acceptable proof of a proper release from all such fees or classes. Should the Contractor, his or her agents, servants or employees, or any of them be enjoined from furnishing or using any invention, article, material or appliance supplied or required to be supplied or used under this contract, the Contractor shall promptly substitute other articles, materials or appliance, in lieu thereof, of equal efficiency, quality, finish, suitability and market value and satisfactory in all respects to the Engineer. Or, in the event that the Page 206 of 378 FAIRGROUNDS STORM DRAIN REPLACEMENT 10 Spec No.25-02 Engineer elects, in lieu of such substitution, to have supplied and to retain and use, any such invention, article, material or appliance, as may by this contract be required to be supplied, in that event the Contractor shall pay such royalties and secure such valid licenses as may be requisite and necessary for the City, its officers, agents, servants and employees, or any of them, to use such invention, article, material or appliance without being disturbed or in any way interfered with by any proceeding in law or equity on account thereof. Should the Contractor neglect or refuse to make the substitution promptly, or to pay such royalties and secure such licenses as may be necessary, then in that event the Engineer shall have the right to make such substitution, or the City may pay such royalties and secure such licenses and charge the cost thereof against any money due to the Contractor from the City or recover the amount thereof from him or her and his or her sureties notwithstanding final payment under this contract may have been made. 6-07. Protection of Contractor's Work Property. The Contractor shall protect his or her work, supplies and materials from damage due to the nature of the work, the action of the elements, trespassers, or any cause whatsoever under his or her control, until the completion and acceptance of the work. Neither the City nor any of its agents assumes any responsibility for collecting indemnity from any person or persons causing damage to the work of the Contractor. 6-08. Regulations and Permits. The Contractor shall secure and pay for all permits, give all notices and comply with all laws, ordinances, rules and regulations bearing on the conduct of the work as drawn and specified. If the Contractor observes that the Plans and Special Provisions are at variance therewith, he or she shall promptly notify the Engineer in writing and any necessary changes shall be adjusted as provided in the contract for changes in the work. The contractor and any subcontractors shall each secure and maintain a valid City of Ukiah Business License. The City of Ukiah will issue a no fee encroachment permit to the Contractor allowing him or her to perform work within City right of way or within City property after the Contract Documents have been executed and insurance certificates and endorsements have been approved by the City. 6-09. Construction Utilities. The Contractor shall be responsible for providing for and in behalf of his or her work under this contract, all necessary utilities, such as special connection to water supply, telephones, power lines, fences, roads, watchmen, suitable storage places, etc. 6-10. Approval of Contractor's Plans. The approval by the Engineer of any drawing or any method of work proposed by the Contractor in accordance with paragraph 8-06 shall not relieve the Contractor of any of his or her responsibility for his or her errors therein and shall not be regarded as any assumption of risk or liability by the City or any officer or employee thereof and the Contractor shall have no claim under this contract on account of the failure or partial failure or inefficiency of any plan or method so approved. Such approval shall be considered to mean merely that the Engineer has no objection to the Contractor's using, upon his or her own full responsibility the plan or method approved. 6-11. Suggestions to the Contractor. Any plan or method of work suggested by the Engineer to the Contractor, but not specified or required, if adopted or followed by the Contractor in whole or in part, shall be used at the risk and responsibility of the Contractor; and the Engineer and the City shall assume no responsibility thereof. 6-12. Termination of Unsatisfactory Subcontracts. Should any subcontractor fail to perform in a satisfactory manner the work undertaken by him, such subcontract shall be terminated immediately by the Contractor upon notice from the Engineer. 6-13. Preservation of Stakes and Marks. The Contractor shall preserve carefully bench marks, reference points and stakes and in case of destruction he or she shall replace his or her stakes, reference points and bench marks and shall be responsible for any mistakes that may be caused by their unnecessary loss or disturbance. Contractor’s attention is directed to Section 7-03 of these Special Provisions. 6-14. Assistance to Engineer. At the request of the Engineer the Contractor shall provide men from his or her force and tools, stakes and other materials to assist the Engineer temporarily in making measurements and surveys and in establishing temporary or permanent reference marks. Payment for such materials and assistance will be made as provided for under the caption "Extra Work," provided, however, that the cost of setting stakes and marks carelessly lost or destroyed by the Contractor's employees will be assessed to the Contractor. 6-15. Removal of Condemned Materials and Structures. The Contractor shall remove from the site of the work, without delay, all rejected and condemned materials or structures of any kind brought to or incorporated in the work and upon his or her failure to do so, or to make satisfactory progress in so doing, within forty-eight (48) Page 207 of 378 FAIRGROUNDS STORM DRAIN REPLACEMENT 11 Spec No.25-02 hours after the service of a written notice from the Engineer, the condemned material or work may be removed by the City and the cost of such removal shall be taken out of the money that may be due or may become due the Contractor on account of or by virtue of this contract. No such rejected or condemned material shall again be offered for use by the Contractor under this Contract. 6-16. Proof of Compliance with Contract. In order that the Engineer may determine whether the Contractor has complied with the requirements of this contract, not readily enforceable through inspection and tests of the work and materials, the Contractor shall, at any time when requested, submit to the Engineer properly authenticated documents or other satisfactory proofs as to his or her compliance with such requirements. 6-17. Errors and Omissions. If the Contractor, in the course of the work, finds any errors or omissions in plans or in the layout as given by survey points and instruction, or if he or she finds any discrepancy between the plans and the physical conditions of the locality, he or she shall immediately inform the Engineer, in writing and the Engineer shall promptly verify the same. Any work done after such discovery, until authorized, will be done at the Contractor's risk. 6-18. Cooperation. The Contractor shall cooperate with all other contractors who may be performing work in behalf of the City and workmen who may be employed by the City on any work in the vicinity of the work to be done under this contract with the work of such contractors or workmen. he or she shall make good promptly, at his or her own expense, any injury or damage that may be sustained by other contractors or employees of the City at his or her hands. Any difference or conflict which may arise between the Contractor and other contractors, or between the contractor and workmen of the City in regard to their work shall be adjusted and determined by the Engineer. If the work of the Contractor is delayed because of any acts or omissions of any other contractor or of the City, the Contractor shall on that account have no claim against the City other than for an extension of time. 6-19. Right of Contractor to Stop Work. Under the following conditions the Contractor shall have the right, if he or she so desires, to stop the work and terminate the contract upon ten (10) days written notice to the Engineer and recover from the City payment for all work actually performed and for all satisfactory materials actually delivered to the site of the work for permanent incorporation therein, all as may be shown by the estimate of the Engineer. (1) If the work is stopped under an order of any court or other competent public authority for a period of time of three (3) months through no act or fault of the Contractor or of anyone employed by him. (2) If the Engineer fails to issue the monthly certificate for payment in accordance with the terms of this contract. (3) If the City fails to pay the Contractor within sixty (60) days after it shall have become due, as provided by the terms of this contract, any sum certified by the Engineer or awarded by the City. All provided that if such action to terminate the contract be not instituted by the Contractor within ten (10) days after the alleged existence of such condition and if written notice of such action be not at that time delivered to the City and the Engineer, then such right shall lapse until another occasion arises according to this section. 6-20. Hiring and Dismissal of Employees. The Contractor shall employ only such foremen, mechanics and laborers as are competent and skilled in their respective lines of work and whenever the Engineer shall notify the Contractor that any person on the work is, in his or her opinion, incompetent, unfaithful, intemperate or disorderly, or refuses to carry out the provisions of this contract, or uses threatening or abusive language to any person on the work representing the City, or is otherwise unsatisfactory, such person shall be discharged immediately from the work and shall not be re-employed upon it except with the consent of the Engineer. 6-21. Wage Rates. 1. Contractor shall pay all mechanics and laborers employed or working upon the site of the work unconditionally and without subsequent deductions or rebate on any account the full amounts due at the time of payment at wage rates not less than those contained in the applicable prevailing wage Page 208 of 378 FAIRGROUNDS STORM DRAIN REPLACEMENT 12 Spec No.25-02 determination, regardless of any contractual relationship which may be alleged to exist between the Contractor and subcontractors and such laborers and mechanics. 2. Contractor shall comply with the California Labor Code Section 1775. In accordance with said Section 1775, Contractor shall forfeit as a penalty to the Owner, $50.00 (or the higher minimum penalty as provided in Section 1775(B)(ii) – (iii)) for each calendar day or portion thereof, for each workman paid less than the stipulated prevailing rates for such work or craft in which such workman is employed for any work done under the Contract by him or her or by any subcontractor under him or her in violation of the provisions of the Labor Code and in particular, Labor Code Sections 1770 to 1780, inclusive. In addition to said penalty and pursuant to Section 1775, the difference between such stipulated prevailing wage rates and the amount paid to each workman for each calendar day or portion thereof for which each workman was paid less than the stipulated prevailing wage rate shall be paid to each workman by the Contractor. 3. Pursuant to the provision of Section 1770 of the Labor Code of the State of California, Owner has ascertained the general prevailing rate of wages (which rate includes employer payments for health and welfare, vacation, pension and similar purposes) applicable to the work to be done, for straight time work. The holiday wage rate listed shall be applicable to all holidays recognized in the collective bargaining agreement of the particular craft, classification or type of workmen concerned. Copies of the General Prevailing Wage Determination are available on the Internet at web address: http://www.dir.ca.gov/DLSR/PWD The Contractor shall post the wage determination at the site of work in a prominent place where it can easily be seen by the workers. 4. City will not recognize any claim for additional compensation because the Contractor has paid any rate in excess of the prevailing wage rate obtained by the Contractor. The possibility of wage increases is one of the elements to be considered by the Contractor in determining his or her bid and will not in any circumstances be considered as the basis for a claim against the City. 5. The Labor Commissioner through the Division of Labor Standards Enforcement (DLSE) may at any time require contractors and subcontractors to furnish electronic certified payroll records directly to DLSE. Commencing with contracts awarded or after April 1, 2015, all contractors and subcontractors must furnish electronic certified payroll records directly to the DLSE. 6. Travel and Subsistence Payments. Contractor shall make travel and subsistence payments to each workman needed to execute the work in accordance with the requirements in Section 1773.8 of the Labor Code (Chapter 880, Statutes of 1968). 7. Apprentices. Attention is directed to the provisions in Sections 1777.5 (Chapter 1411, Statutes of 1968) and 1777.6 of the California Labor Code concerning the employment of apprentices by the Contractor or any subcontractor under him. Contractor and any subcontractor under him or her shall comply with the requirements of said sections in the employment of apprentices. Information relative to apprenticeship standards, wage schedules and other requirements may be obtained from the Director of Industrial Relations, ex officio the Administrator of Apprenticeship, San Francisco, California, or from the Division of Apprenticeship Standards and its branch offices. 6-22. Cleaning Up. The Contractor shall not allow the site of the work to become littered with trash and waste material, but shall maintain the same in a neat and orderly condition throughout the construction period. The Engineer shall have the right to determine what is or is not waste material or rubbish and the place and manner of disposal. On or before the completion of the work, the Contractor shall without charge therefore carefully clean out all pits, pipes, chambers or conduits and shall tear down and remove all temporary structures built by him or her and shall remove rubbish of all kind from any of the grounds which he or she has occupied and leave them in first class condition. Page 209 of 378 FAIRGROUNDS STORM DRAIN REPLACEMENT 13 Spec No.25-02 6-23. Guaranty. All work shall be guaranteed for a period of one year from the date of acceptance by the City. The Contractor shall promptly make all needed repairs arising out of defective materials, workmanship and equipment. The City is hereby authorized to make such repairs if within ten days after the mailing of a notice in writing to the Contractor or his or her agent, the Contractor shall neglect to make or undertake with due diligence the aforesaid repairs, provided, however, that in case of an emergency where, in the opinion of the City delay would cause serious loss or damage, repairs may be made without notice being sent to the Contractor and the Contractor shall pay the costs thereof. Pursuant to the provisions of Section 4-03 of these Special Provisions, the Contractor shall furnish a Defective Material and Workmanship Bond in an amount not less than 5 percent of the final contract price, which shall be effective for a period of one (1) year after the completion and acceptance of the work. SECTION 7. RESPONSIBILITIES AND RIGHTS OF CITY 7-01. Authority of the Engineer. All work done under this contract shall be done in a workmanlike manner and shall be performed to the reasonable satisfaction of the Engineer, who shall have general supervision of all work included hereunder. To prevent disputes and litigation, the Engineer (1) shall in all cases determine the amount, quality, acceptability and fitness of the several kinds of work and materials which are to be paid for under this contract, (2) shall decide all questions relative to the true construction, meaning and intent of the Special Provisions and Drawings, (3) shall decide all questions which may arise relative to the classifications and measurements of quantities and materials and the fulfillment of this contract and (4) shall have the power to reject or condemn all work or material which does not conform to the terms of this contract. his or her estimate and decision in all matters shall be a condition precedent to an appeal for arbitration, or the right of the Contractor to receive, demand, or claim any money or other compensation under this agreement and a condition precedent to any liability on the part of the City to the Contractor on account of this contract. Whenever the Engineer shall be unable to act, in consequence of absence or other cause, then such engineer as the Engineer or the City shall designate, shall perform any and all of the duties and be vested with any or all of the powers herein given to the Engineer. 7-02. Inspection. The City will provide engineering personnel for the inspection of the work. The Engineer and his or her representatives shall at all times have access to the work whenever it is in preparation or progress and the Contractor shall provide proper facilities for such access and inspection. If the Special Provisions, the Engineer's instruction, laws, ordinances, or any public authority require any work to be specially tested or approved, the Contractor shall give the Engineer timely notice of its readiness for inspection and, if the inspection is by an authority other than the Engineer, of the date fixed for such inspection. Inspections by the Engineer shall be promptly made at the source of supply where practicable. If any work shall be covered up without approval or consent of the Engineer, it must, if required by the Engineer, be uncovered for examination and properly restored at the Contractor's expense. Re-examination of any work may be ordered by the Engineer and, if so ordered, the work must be uncovered by the Contractor. If such work is found to be in accordance with the contract documents, the City shall pay the cost of re-examination and replacement. If such work is not in accordance with the contract documents, the Contractor shall pay such cost. Properly authorized and accredited inspectors shall be considered to be the representatives of the City limited to the duties and powers entrusted to them. It will be their duty to inspect materials and workmanship of those portions of the work to which they are assigned, either individually or collectively, under instructions of the Engineer and to report any and all deviations from the Drawings, Special Provisions and other contract provisions which may come to their notice. Any inspector may be considered to have the right to order the work entrusted to his or her supervision stopped, if in his or her opinion such action becomes necessary, until the Engineer is notified and has determined and ordered that the work may proceed in due fulfillment of all contract requirements. 7-03. Surveys. Contractor shall furnish all land surveys, establish all base lines and benchmarks and make sufficient detailed surveys needed for working points, lines and elevations. The Contractor shall develop all slope Page 210 of 378 FAIRGROUNDS STORM DRAIN REPLACEMENT 14 Spec No.25-02 stakes and batter boards. Contractor shall also develop all additional working points, lines and elevations as he or she may desire to facilitate his or her methods and sequence of construction. 7-04. Rights-of-Way. The City will provide all necessary rights-of-way and easements in or beneath which work will be performed by the Contractor under this contract. 7-05. Retention of Imperfect Work. If any portion of the work done or material furnished under this contract shall prove defective and not in accordance with the Plans and Special Provisions, and if the imperfection in the same shall not be of sufficient magnitude or importance to make the work dangerous or undesirable, the Engineer shall have the right and authority to retain such work instead of requiring the imperfect work to be removed and reconstructed, but he or she shall make such deductions therefor in the payments due or to become due the Contractor as may be just and reasonable. 7-06. Changes in the Work. The Engineer shall have the right, in writing, to order additions to, omissions from, or corrections, alterations and modifications in the line, grade, form, dimensions, plan, or kind or amount of work or materials herein contemplated, or any part thereof, either before or after the beginning of construction. However, the arithmetical sum of the cost to the City of additions and subtractions from the work under this contract shall not exceed 10 percent of original contract amount or $5,000, whichever is the greater, unless based upon a supplementary agreement to be made therefore. The order of such additions, omissions, corrections, alterations and modifications shall be in writing and signed by the Engineer and, in order, shall then be binding upon the Contractor. The Contractor shall proceed with the work as changed and the value of such change shall be determined as provided for in section 10-07 of these Special Provisions. Such alterations shall in no way affect, vitiate, or make void this contract or any part thereof, except that which is necessarily affected by such alterations and is clearly the evident intention of the parties to this contract. 7-07. Additional Drawings by City. The drawings made a part of this contract at the time of its execution are intended to be fairly comprehensive and to indicate in more or less detail the scope of the work. In addition to these drawings, however, the Engineer shall furnish such additional drawings from time to time during the progress of the work as are necessary to make clear or to define in greater detail the intent of the Special Provisions and the contract drawings and the Contractor shall make his or her work conform to all such drawings. 7-08. Additional and Emergency Protection. Whenever, in the opinion of the Engineer, the Contractor has not taken sufficient precautions for the safety of the public or the protection of the works to be constructed under this contract, or of adjacent structures or property which may be injured by the processes of construction on account of such neglect and whenever, in the opinion of the Engineer, an emergency shall arise and immediate action shall be considered necessary in order to protect public or private, personal or property interest, then and in that event, the Engineer, with or without notice to the Contractor may provide suitable protection to the said interests by causing such work to be done and such material to be furnished as shall provide such protection as the Engineer may consider necessary and adequate. The cost and expense of such work and material so furnished shall be borne by the Contractor and, if the same shall not be paid on presentation of the bills therefor, then such costs shall be deducted from any amounts due or to become due the Contractor. The performance of such emergency work under the direction of the Engineer shall in no way relieve the Contractor from any damages which may occur during or after such precaution has been taken by the Engineer. 7-09. Suspension of Work. The City may at any time suspend the work or any part thereof by giving five (5) days written notice to the Contractor. The work shall be resumed by the Contractor within ten (10) days after the date fixed in the written notice from the City to the Contractor so to do. The City shall reimburse the Contractor for expense incurred by the Contractor in connection with the work under this contract as a result of such suspension. If the work, or any part thereof, shall be stopped by the notice in writing aforesaid and if the City does not give notice in writing to the Contractor to resume work at a date within ten (10) days of the date fixed in the written notice to suspend, then the Contractor may abandon that portion of the work so suspended and he or she will be entitled to the estimates and payments for all work done on the portions so abandoned, if any, plus 5 percent of the value of the work so abandoned, to compensate for loss of overhead, plant expense and anticipated profit. Page 211 of 378 FAIRGROUNDS STORM DRAIN REPLACEMENT 15 Spec No.25-02 7-10. Right of City to Terminate Contract. If the Contractor should be adjudged a bankrupt, or if he or she should make a general assignment for the benefit of his or her creditors, or if a receiver should be appointed on account of his or her insolvency, or if he or she should persistently or repeatedly refuse or should fail, except in cases for which extension of time is provided, to supply sufficient properly skilled workmen or proper materials, or if he or she should fail to make prompt payments to subcontractors or for material or labor, or persistently disregard laws, ordinances or the instructions of the Engineer, or otherwise be guilty of a substantial violation of any provision of the contract, then the City, upon the certificate of the Engineer that sufficient cause exists to justify such action, may, without prejudice to any other right or remedy and after giving the Contractor seven days written notice, terminate the employment of the Contractor and take possession of the premises and of all materials, tools and appliances and finish the work by whatever method the City may deem expedient. In such case, the Contractor shall not be entitled to receive any further payment until the work is finished. If the unpaid balance of the contract price shall exceed the expense of finishing the work, including compensation for additional managerial and administrative services, such excess shall be paid to the Contractor. If such expense shall exceed such unpaid balance, the Contractor shall pay the difference to the City. The expense incurred by the City as herein provided and the damage incurred through the Contractor's default, shall be certified by the Engineer. In the event that a termination under this section is determined to be improper, such termination shall be deemed a constructive termination for convenience taken pursuant to section 7-12 below. 7-11. Use of Completed Portions. The City shall have the right to take possession of and use any completed or partially completed portions of the work, notwithstanding the time for completing the entire work or such portions which may not have expired; but such taking possession and using shall not be deemed an acceptance of any work not completed in accordance with the contract documents. If such prior use increases the cost of or delays the work, the Contractor shall be entitled to such extra compensation, or extension of time or both, as the Engineer may determine. 7-12. Right of City to Terminate Contract for Convenience. The City may terminate performance of the work called for by the contract documents in whole or, from time to time, in part, if the City determines that a termination is in the City’s best interest. The Contractor shall terminate all or any part of the work upon delivery to the Contractor of a notice of termination specifying that the termination is for the convenience of the City, the extent of termination, and the effective date of such termination. After receipt of notice of termination, and except as directed by the Engineer, the Contractor shall, regardless of any delay in determining or adjusting any amounts due under this termination for convenience clause, immediately proceed with the following obligations: 1. Stop work as specified in the notice. 2. Complete any work specified in the notice of termination in a least cost/shortest time manner while still maintaining the quality called for under the contract documents. 3. Leave the property upon which the Contractor was working and upon which the facility (or facilities) forming the basis of the contract documents is situated in a safe and sanitary manner such that it does not pose any threat to the public health or safety. 4. Terminate all subcontracts to the extent that they relate to the portions of the work terminated. 5. Place no further subcontracts or orders, except as necessary to complete the continued portion of the contract. 6. Submit to the Engineer, within ten (10) calendar days from the effective date of the notice of termination, all of the usual documentation called for by the contract documents to substantiate all costs incurred by the Contractor for labor, materials and equipment through the effective date of the notice of termination. Any documentation substantiating costs incurred by the Contractor solely as a result of the City's exercise of its right to terminate this Contract pursuant to this clause, which costs the contractor is authorized under the contract documents to incur, shall: (1) be submitted to and received by the Engineer no later than 30 calendar days after the effective date of the notice of termination; (2) describe the costs incurred with particularity; and (3) be conspicuously identified as “Termination Costs occasioned by the City's Termination for Convenience.” Termination of the contract shall not relieve Surety of its obligation for any just claims arising out of or relating to the work performed. In the event that the City exercises its right to terminate this contract pursuant to this clause, the City shall pay the Contractor, upon the Contractor's submission of the documentation required by this clause and other applicable provisions of the contract documents, the following amounts: All actual reimbursable costs incurred according to the provisions of this contract. 1. A reasonable allowance for profit on the cost of the Work performed, provided Contractor establishes to the satisfaction of the Engineer that it is reasonably probable that Contractor would have made a profit had Page 212 of 378 FAIRGROUNDS STORM DRAIN REPLACEMENT 16 Spec No.25-02 the contract been completed and provided further, that the profit allowed shall in no event exceed fifteen (15%) percent of the costs. 2. A reasonable allowance for Contractor's administrative costs in determining the amount payable due to termination of the contract under this Article. Notwithstanding any other provision of this Article, when immediate action is necessary to protect life and safety or to reduce significant exposure or liability, the City may immediately order Contractor to cease work on the project until such safety or liability issues are addressed to the satisfaction of the City or the contract is terminated. SECTION 8. WORKMANSHIP, MATERIALS AND EQUIPMENT 8-01. General Quality. Materials and equipment shall be new and of a quality equal to that specified or approved. Work shall be done and completed in a thorough and workmanlike manner. 8-02. Quality in Absence of Detailed Specifications. Whenever under this contract it is provided that the Contractor shall furnish materials or manufactured articles or shall do work for which no detailed specifications are set forth, the materials or manufactured articles shall be of the best grade in quality and workmanship obtainable in the market from firms of established good reputation, or, if not ordinarily carried in stock, shall conform to the usual standards for first-class materials or articles of the kind required, with due consideration of the use to which they are to be put. In general, the work performed shall be in full conformity and harmony with the intent to secure the best standard of construction and equipment of the work as a whole or in part. 8-03. Materials and Equipment Specified by Name. Whenever any material or equipment is indicated or specified by patent or proprietary name or by the name of the manufacturer, such specification shall be considered as used for the purpose of describing the material or equipment desired and shall be considered as followed by the words "or approved equal". The Contractor may offer any material or equipment which shall be equal in every respect to that specified, provided that written approval first is obtained from the Engineer. 8-04. Source of Materials. Price, fitness and quality being equal, preference shall be given by the Contractor for supplies grown, manufactured or produced in the State of California and, next, for such products partially produced in this State in accordance with Government Code Section 4332. 8-05. Storage of Materials. Materials shall be so stored to ensure the preservation of their quality and fitness for the work. They shall be so located and disposed that prompt and proper inspection thereof may be made. 8-06. Drawings, Samples and Tests. As soon as possible after execution of the contract, the Contractor shall submit to the Engineer, in quintuplicate, sufficient information including, if necessary, assembly and detail drawings to demonstrate fully that the equipment and materials to be furnished comply with the provisions and intent of these Special Provisions and Drawings. If the information thus submitted indicates the equipment or materials is acceptable, the Engineer will return one copy stamped with his or her approval; otherwise, one copy will be returned with an explanation of why the equipment or material is unsatisfactory. The Contractor shall have no claims for damages or for extension of time on account of any delay due to the revision of drawings or rejection of material. Fabrication or other work performed in advance of approval shall be done entirely at the Contractor's risk. After approval of equipment or material, the Contractor shall not deviate in any way from the design and specifications given without the written consent of the Engineer. When requested by the Engineer, a sample or test specimens of the materials to be used or offered for use in connection with the work shall be prepared at the expense of the Contractor and furnished by him or her in such quantities and sizes as may be required for proper examination and tests, with all freight charges prepaid and with information as to their sources. All samples shall be submitted before shipment and in ample time to permit the making of proper tests, analyses, or examination before the time at which it is desired to incorporate the material into the work. All tests of materials furnished by the Contractor shall be made by the Engineer. Samples shall be secured and tested whenever necessary to determine the quality of the material. SECTION 9. PROSECUTION OF WORK Page 213 of 378 FAIRGROUNDS STORM DRAIN REPLACEMENT 17 Spec No.25-02 9-01. Equipment and Methods. The work under this contract shall be prosecuted with all materials, tools, machinery, apparatus and labor and by such methods as are necessary to the complete execution of everything described, shown, or reasonably implied. If at any time before the beginning or during the progress of the work, any part of the Contractor's plant or equipment, or any of his or her methods of execution of the work, appear to the Engineer to be unsafe, inefficient, or inadequate to insure the required quality or the rate of progress of the work, he or she may order the Contractor to increase or improve his or her facilities or methods and the Contractor shall comply promptly with such orders; but, neither compliance with such orders nor failure of the Engineer to issue such orders shall relieve the Contractor from his or her obligation to secure the degree of safety, the quality of the work and the rate of progress required of the Contractor. The Contractor alone shall be responsible for the safety, adequacy and efficiency of his or her plant, equipment and methods. 9-02. Time of Completion. The Contractor shall promptly begin the work under this contract and shall complete and make ready for full use all portions of the project made the subject of this contract within the time set forth in the agreement bound herewith. 9-03. Avoidable Delays. Avoidable delays in the prosecution or completion of the work shall include all delays which might have been avoided by the exercise of care, prudence, foresight and diligence on the part of the Contractor. The City will consider as avoidable delays within the meaning of this contract (1) delays in the prosecution of parts of the work, which may in themselves be unavoidable, but do not necessarily prevent or delay the prosecution of other parts of the work nor the completion of the whole work within the time herein specified, (2) reasonable loss of time resulting from the necessity of submitting plans to the Engineer for approval and from the making of surveys, measurements, inspections, and testing and (3) such interruptions as may occur in the prosecution of the work on account of the reasonable interference of other contractors employed by the City which do not necessarily prevent the completion of the whole work within the time herein specified. 9-04. Unavoidable Delays. Unavoidable delays in the prosecution or completion of the work under this contract shall include all delays which may result, through cause beyond the control of the Contractor and which he or she could not have provided against by the exercise of care, prudence, foresight and diligence. Orders issued by the City changing the amount of work to be done, the quantity of material to be furnished or the manner in which the work is to be prosecuted and unforeseen delays in the completion of the work of other contractors under contract with the City will be considered unavoidable delays, so far as they necessarily interfere with the Contractor's completion of the whole of the work. Delays due to normally adverse weather conditions will not be regarded as unavoidable delays. However, truly abnormal amounts of rainfall, temperatures or other weather conditions for the location of the work and time of year may be considered as unavoidable delays if those conditions necessarily cause a delay in the completion of the work. 9-05. Notice of Delays. Whenever the Contractor foresees any delay in the prosecution of the work and, in any event, immediately upon the occurrence of any delay which the contractor regards as an unavoidable delay, he or she shall notify the Engineer in writing of the probability of the occurrence of such delay and its cause, in order that the Engineer may take immediate steps to prevent, if possible, the occurrence or continuance of the delay, or, if this cannot be done, may determine whether the delay is to be considered avoidable or unavoidable, how long it continues and to what extent the prosecution and completion of the work are to be delayed thereby. 9-06. Extension of Time. Should any delays occur which the Engineer may consider unavoidable, as herein defined, the Contractor shall, pursuant to his or her application, be allowed an extension of time proportional to said delay or delays, beyond the time herein set forth, in which to complete this contract; and liquidated damages for delay shall not be charged against the Contractor by the City during an extension of time granted because of unavoidable delay or delays. Any claim by Contractor for a time extension based on unavoidable delays shall be based on written notice delivered to the Engineer within 15 days of the occurrence of the event giving rise to the claim. Failure to file said written notice within the time specified shall constitute a waiver of said claim. Notice of the full extent of the claim and all supporting data must be delivered to the Engineer within 45 days of the occurrence unless the Engineer specifies in writing a longer period. All claims for a time extension must be approved by the Engineer and incorporated into a written change order. 9-07. Unfavorable Weather and Other Conditions. During unfavorable weather and other conditions, the Contractor shall pursue only such portions of the work as shall not be damaged thereby. No portions of the work whose satisfactory quality or efficiency will be affected by any unfavorable conditions shall be constructed while Page 214 of 378 FAIRGROUNDS STORM DRAIN REPLACEMENT 18 Spec No.25-02 these conditions remain, unless, by special means or precautions approved by the Engineer, the Contractor shall be able to overcome them. The Contractor shall be granted a time extension of one day for each unfavorable weather day which prevents him or her from placing concrete forms or placing and finishing concrete or asphalt concrete. Such unfavorable weather day is defined as a rain day where precipitation prevents the contractor from performing the work more than four (4) continuous hours within the authorized work period or a temperature day where the ambient temperature is below that specified for the placement of materials associated with the controlling work item for more than four (4) continuous work hours of the authorized work period. 9-08. Saturday, Sunday, Holiday and Night Work. No work shall be done between the hours of 6 p.m. and 7 a.m., nor on Saturdays, Sundays or legal holidays except such work as is necessary for the proper care and protection of work already performed, or except in cases of absolute necessity and in any case only with the permission of the Engineer. It is understood, however, that night work may be established as a regular procedure by the Contractor if he or she first obtains the written permission of the Engineer and that such permission may be revoked at any time by the Engineer if the Contractor fails to maintain at night adequate force and equipment for reasonable prosecution and to justify inspection of the work. 9-09. Hours of Labor. Eight (8) hours of labor shall constitute a legal day's work and the Contractor or any subcontractor shall not require or permit more than eight hours of labor in a day from any person employed by him or her in the performance of the work under this contract, unless paying compensation for all hours worked in excess of eight (8) hours per day at not less than 1½ times the basic rate of pay. The Contractor shall forfeit to the City, as a penalty, the sum of twenty-five dollars ($25.00) for each workman employed in the execution of the contract by him or her or by any subcontractor, for each calendar day during which such laborer, workman, or mechanic is required or permitted to labor more than eight hours in violation of the provisions of Section 1810 to 1816, inclusive, (Article 3, Chapter 1, Part 7, Division 2) of the Labor Code of the State of California and any acts amendatory thereof. SECTION 10. PAYMENT 10-01. Certification by Engineer. All payments under this contract shall be made upon the presentation of certificates in writing from the Engineer and shall show that the work covered by the payments has been done and the payments thereof are due in accordance with this contract. 10-02. Progress Estimates and Payment. The Engineer shall, within the first seven (7) days of each month, make an estimate of the value of the work performed in accordance with this contract during the previous calendar month. The first estimate shall be of the value of the work satisfactorily completed in place and meeting the requirements of the contract. And every subsequent estimate, except the final estimate, shall be of the value of the work satisfactorily completed in place since the last preceding estimate was made; provided, however, that should the Contractor fail to adhere to the program of completion fixed in this contract, the Engineer shall deduct from the next and all subsequent estimates the full calculated accruing amount of the liquidated damages to the date of said estimate, until such time as the compliance with the program has been restored. The estimate shall be signed by the Engineer and, after approval, the City shall pay or cause to be paid to the Contractor in the manner provided by law, an amount equal to 95 percent of the estimated value of the work satisfactorily performed and complete in place. 10-03. Substitution of Securities. 1. At such times that Pubic Contract Code Section 22300 is in effect Contractor may propose the substitution of securities of at least equal market value for any moneys to be withheld to ensure performance under the Contract. Market value shall be determined as of the day prior to the date such substitution is to take place. Such substitution shall be made at the request and expense of the Contractor. The securities shall be one or more of the following types: Page 215 of 378 FAIRGROUNDS STORM DRAIN REPLACEMENT 19 Spec No.25-02 (a) Bonds or interest-bearing notes or obligations of the United States, or those for which the faith and credit of the United States are pledged for the payment of principal and interest. (b) Bonds or interest-bearing notes on obligations that are guaranteed as to principal and interest by a federal agency of the United States. (c) Bonds of the State of California, or those for which the faith and credit of the State of California are pledged for the payment of principal and interest. (d) Bonds or warrants, including, but not limited to, revenue warrants, of any county, city, metropolitan water district, California water district, California water storage district, irrigation district in the State of California, municipal utility district, or school district of the State of California, which are rated by Moody's or Standard and Poor as A or better. (e) Bonds, consolidated bonds, collateral trust debentures, consolidated debentures, or other obligations issued by federal land banks or federal intermediate credit banks established under the Federal Farm Loan Act, as amended; debentures and consolidated debentures issued by the Central Bank for Cooperatives and banks for cooperatives established under the Farm Credit Act of 1933, as amended; bonds, or debentures of the Federal Home Loan Bank Board established under the Federal Home Loan Bank Act; and stock, bonds, debentures and other obligations of the Federal National Mortgage Association established under the National Housing Act as amended and bonds of any Federal Home Loan Mortgage Corporation. (f) Commercial paper of "prime" quality as defined by a nationally recognized organization which rates such securities. Eligible paper is further limited to issuing corporations: (1) organized and operating within the United States; (2) having total assets in excess of five hundred million dollars ($500,000,000); and (3) approved by the Pooled Money Investment Board of the State of California. Purchases of eligible commercial paper may not exceed 180 days' maturity, nor represent more than 10 percent of the outstanding paper of an issuing corporation. (g) Bills of exchange or time drafts on and accepted by a commercial bank, otherwise known as bankers’ acceptances, which are eligible for purchase by the Federal Reserve System. (h) Certificates of deposits issued by a nationally or state-chartered bank or savings and loan association. (i) The portion of bank loans and obligations guaranteed by the United States Small Business Administration or the United States Farmers Home Administration. (j) Student loan notes insured under the Guaranteed Student Loan Program established pursuant to the Higher Education Act of 1965, as amended (20 U.S.C. 1001, et seq.) and eligible for resale to the Student Loan Marketing Association established pursuant to Section 133 of the Education Amendments of 1972, as amended (20 U.S.C. 1087-2). (k) Obligations issued, assumed or guaranteed by International Bank for Reconstruction and Development, the Inter-American Development Bank, the Asian Development Bank, or the Government Development Bank of Puerto Rico. (l) Bonds, debentures and notes issued by corporations organized and operating within the United States. Such securities eligible for substitution shall be within the top three ratings of a nationally recognized rating service. 2. The securities shall be deposited with City or with any commercial bank as escrow agent, who shall arrange for transfer of such securities to the Contractor upon satisfactory completion of the contract. Any interest accrued or paid on such securities shall belong to the Contractor and shall be paid upon satisfactory completion of the contract. The market value of the securities deposited shall at all times be maintained in an amount at least equal, in the sole judgment of City, to the moneys to be withheld pursuant to the Contract Documents to ensure performance of the Contract. In order to comply with this condition, Contractor shall deposit additional securities as necessary upon request by City or the escrow agent. Page 216 of 378 FAIRGROUNDS STORM DRAIN REPLACEMENT 20 Spec No.25-02 3. Upon acceptance of any Proposal that includes substituting securities for amounts withheld to ensure performance, a separate escrow agreement satisfactory in form and substance to City shall be prepared and executed by City, the Contractor and the escrow agent, which may be City. The escrow agreement shall specify, among other matters, value of securities to be deposited; procedures for valuing the securities and for adding or withdrawing securities to maintain the market value of the deposited securities at least equal to the amount of moneys which would otherwise be withheld; the terms and conditions of conversion to cash in case of the default by the Contractor; and terms, conditions and procedure for termination of the escrow. City shall have no obligation to enter any such Agreement that does not provide the City with the unilateral right to convert securities to cash and to gain immediate possession of the cash. 10-04. Acceptance. The work must be accepted by vote of the City Council of the City of Ukiah when the whole shall have been completed satisfactorily. The Contractor shall notify the Engineer, in writing, of the completion of the work, whereupon the Engineer shall promptly, by personal inspection, satisfy himself as to the actual completion of the work in accordance with the terms of the contract and shall thereupon recommend acceptance by the City Council. 10-05. Final Estimate and Payment. The Engineer shall, as soon as practicable after the final acceptance of the work done under this contract, make a final estimate of the amount of work done thereunder and the value thereof. Such final estimate shall be signed by the Engineer, and after approval, the City shall pay or cause to be paid to the Contractor, in the manner provided by law, the entire sum so found to be due hereunder, after deducting therefrom all previous payments and such other lawful amounts as the terms of this contract prescribe. In no case will final payment be made in less than thirty-five (35) days after the filing of the notice of completion with the County Recorder. 10-06. Delay Payments. Should any payment due the Contractor or any estimate be delayed, through fault of the City beyond the time stipulated, such delay shall not constitute a breach of contract or be the basis for a claim for damages, but the City shall pay the Contractor interest on the amount of the payment at the rate of 6 percent per annum for the period of such delay. The terms for which interest will be paid shall be reckoned, in the case of any monthly or progress payment, from the twentieth day of the month next succeeding the month in which the work was performed to the date of payment of the estimate; and in the case of the final estimate, from the forty-fifth day after acceptance to the date of payment of the final estimate. The date of payment of any estimate shall be considered the day on which the payment is offered or mailed as evidenced by the records of the Treasurer of the City. If interest shall become due on any delayed payment, the amount thereof, as determined by the City, shall be added to a succeeding payment. If the interest shall become due on the final payment, it shall be paid on a supplementary voucher to interest or any sum or sums which, by the terms of this contract, the City is authorized to reserve or retain. 10-07. Extra Work and Work Omitted. Whenever corrections, alterations, or modifications of the work under this contract ordered by the Engineer and approved by the City increase the amount of work to be done, such added work shall be known as "extra work"; and when such corrections, alterations, or modifications decrease the amount of work to be done, such subtracted work shall be known as "work omitted". When the Contractor considers that any changes ordered involve extra work, he or she shall immediately notify the Engineer in writing and subsequently keep him or her informed as to when and where extra work is to be performed and shall make claim for compensation therefor each month not later than the first day of the month following that in which the work claimed to be extra work was performed and he or she shall submit a daily complete statement of materials and labor used and expenses incurred on account of extra work performed, showing allocation of all materials, labor and expenses. All such claims shall state the date of the Engineer's written order and the date of approval by the City authorizing the work on account of which claim is made. Unless such notification is made in writing within the time specified and unless complete statements of materials used and expenses incurred on account of such extra work are furnished as above required, the Contractor shall not be entitled to payment on account of extra work and Contractor shall be deemed to have waived the right to make any future claims for compensation for such extra work. Page 217 of 378 FAIRGROUNDS STORM DRAIN REPLACEMENT 21 Spec No.25-02 When changes decrease the amount of work to be done, they shall not constitute a claim for damages on account of anticipated profits on the work that may be omitted. 10-08. Compensation for Extra Work or Work Omitted. Whenever corrections, additions, or modifications in the work under this contract change the amount of work to be done or the amount of compensation due the Contractor, excepting increases or decreases in contract items having unit contract prices for each measurable quantity installed in place, and such changes have been ordered in writing by the Engineer and approved by the City prior to the Contractor performing the extra work, then a price may be agreed upon. Failing such an agreement in price, the Contractor shall be compensated for performing extra work pursuant to the provisions of Section 4-1.05 "Changes and Extra Work", and Section 9-1.04,"Force Account" of the Standard Specifications. This method of determining the price of work shall not apply to the performance of any work which is required or reasonably implied to be performed or furnished under this contract. 10-09. Compensation to the City for Extension of Time. In case the work called for under this contract is not completed within the time limit stipulated herein, the City shall have the right as provided hereinabove, to extend the time of completion thereof. If the time limit be so extended, the City shall have the right to charge to the Contractor and to deduct from the final payment for the work the actual cost to the City of engineering, inspection, superintendence and other overhead expenses which are directly chargeable to the contract and which accrue during the period of such extension, except that the cost of final unavoidable delays shall not be included in such charges. 10-10. Liquidated Damages for Delay. It is agreed by the parties to the contract that time is of the essence and that, in case all the work is not completed before or upon the expiration of the time limit as set forth, damage, other than those cost items identified in section 10-09, will be sustained by the City and that it is and will be impracticable to determine the actual amount of damage by reason of such delay; and it is therefore agreed that the Contractor will pay to the City the sum of five hundred dollars ($500.00) per day for each and every calendar day's delay beyond the time prescribed. In compliance with the provisions of California Public Contract Code § 7102, the Contractor will be compensated for damages incurred due to delays in completing the work due solely to the fault of the City, where such delay is unreasonable under the circumstances and not contemplated by the parties. The Contractor and City agree that determining actual damages is impracticable and extremely difficult. As such, the Contractor shall be entitled to the appropriate time extension and to payment of liquidated damages in the sum of $250 per day of delay in excess of the time specified for the completion of the work. Such amount shall constitute the only payment allowed and shall necessarily include all overhead (direct or indirect), all profit, all administrative costs, all bond costs, all labor, materials, equipment and rental costs, and any other costs, expenses and fees incurred or sustained as a result of such delay. The Contractor expressly agrees to be limited solely to the liquidated damages for all such delays as defined in this subsection. SECTION 11. MISCELLANEOUS 11-01. Notice. Whenever any provision of the contract documents requires the giving of written notice, it shall be deemed to have been validly given if delivered in person to the individual or to a member of the firm or to an officer of the corporation for whom it is intended, or if delivered at or sent by registered or certified mail, postage prepaid, to the last business address known to the giver of the notice. If mailed, the notice shall be deemed received on the date of delivery stated in the return receipt. 11-02. Computation of Time. When any period of time is referred to in the Contract Documents by days, it shall be computed to exclude the first and include the last day of such period. If the last day of any such period falls on a Saturday or Sunday or on a day made a legal holiday by the law of the applicable jurisdiction, such day shall be omitted from the computation. 11-03. Claims Procedure Contractor shall timely comply with all notices and requests for changes to the contract time or contract price, as a prerequisite to filing any claim governed by this Article. The failure to timely submit a notice of delay or notice of change, or to timely request a change to the contract time or contract price, or to timely provide any other notice or request required herein shall constitute a waiver of the right to further pursue the claim under the contract or at law. Page 218 of 378 FAIRGROUNDS STORM DRAIN REPLACEMENT 22 Spec No.25-02 A. Intent. Effective January 1, 1991, Section 20104 et seq., of the California Public Contract Code prescribes a process utilizing informal conferences, non-binding judicial supervised mediation, and judicial arbitration to resolve disputes on construction claims of $375,000 or less. Effective January 1, 2017, Section 9204 of the Public Contract Code prescribes a process for negotiation and mediation to resolve disputes on construction claims. The intent of this Article is to implement Sections 20104 et seq. and Section 9204 of the California Public Contract Code. This Article shall be construed to be consistent with said statutes. B. Claims. For purposes of this Article, “Claim” means a separate demand by the Contractor, for (A) a time extension, (B) payment of money or damages arising from work done by or on behalf of the Contractor pursuant to the Contract, or (C) an amount the payment of which is disputed by the District. Claims governed by this Article may not be filed unless and until the Contractor completes all procedures for giving notice of delay or change and for the requesting of a time extension or change order. Claims governed by this Article must be filed no later than the date of final payment. The claim shall be submitted in writing to the District and shall include on its first page the following in 16 point capital font: “THIS IS A CLAIM.” Furthermore, the claim shall include the documents necessary to substantiate the claim. Nothing herein is intended to extend the time limit or supersede notice requirements otherwise provided by contract for the filing of claims, including all requirements pertaining to compensation or payment for extra work, disputed work, and/or changed conditions. Failure to follow such contractual requirements shall bar any claims or subsequent lawsuits for compensation or payment thereon. C. Supporting Documentation. The Contractor shall submit all claims in the following format: Summary of claim merit and price, reference Contract Document provisions pursuant to which the claim is made List of documents relating to claim: Specifications Drawings Clarifications (Requests for Information) Schedules Other Chronology of events and correspondence Analysis of claim merit Analysis of claim cost Time impact analysis in CPM format If Contractor’s claim is based in whole or in part on an allegation of errors or omissions in the Drawings or Specifications for the project, Contractor shall provide a summary of the percentage of the claim subject to design errors or omissions and shall obtain a certificate of merit in support of the claim of design errors and omissions. D. City’s Response. Upon receipt of a claim pursuant to this Article, City shall conduct a reasonable review of the claim and, within a period not to exceed 45 days, shall provide the Contractor a written statement identifying what portion of the claim is disputed and what portion is undisputed. Any payment due on an undisputed portion of the claim will be processed and made within 60 days after the City issues its written statement. If the City needs approval from its governing body to provide the Contractor a written statement identifying the disputed portion and the undisputed portion of the claim, and the City’s governing body does not meet within the 45 days or within the mutually agreed to extension of time following receipt of a claim sent by registered mail or certified mail, return receipt requested, the City shall have up to three days following the next duly publicly noticed meeting of the City’s governing body after the 45-day period, or extension, expires to provide the Contractor a written statement identifying the disputed portion and the undisputed portion. Within 30 days of receipt of a claim, the City may request in writing additional documentation supporting the claim or relating to defenses or claims the District may have against the Contractor. If additional information is thereafter required, it shall be requested and provided pursuant to this subdivision, upon mutual agreement of City and the Contractor. The City’s written response to the claim, as further documented, shall be submitted to the Contractor within 30 days (if the claim is less than $15,000, within 15 days) after receipt of the further documentation, or within a period of time no greater than that taken by the Contractor in producing the additional information or requested documentation, whichever is greater. Page 219 of 378 FAIRGROUNDS STORM DRAIN REPLACEMENT 23 Spec No.25-02 E. Meet and Confer. If the Contractor disputes the City’s written response, or the City fails to respond within the time prescribed, the Contractor may so notify the City, in writing, either within 15 days of receipt of the City’s response or within 15 days of the City’s failure to respond within the time prescribed, respectively, and demand in writing an informal conference to meet and confer for settlement of the issues in dispute. Upon receipt of a demand, the City shall schedule a meet and confer conference within 30 days for settlement of the dispute. F. Mediation. Within 10 business days following the conclusion of the meet and confer conference, if the claim or any portion of the claim remains in dispute, the City shall provide the Contractor a written statement identifying the portion of the claim that remains in dispute and the portion that is undisputed. Any payment due on an undisputed portion of the claim shall be processed and made within 60 days after the City issues its written statement. Any disputed portion of the claim, as identified by the Contractor in writing, shall be submitted to nonbinding mediation, with the City and the Contractor sharing the associated costs equally. The City and Contractor shall mutually agree to a mediator within 10 business days after the disputed portion of the claim has been identified in writing, unless the parties agree to select a mediator at a later time. If the parties cannot agree upon a mediator, each party shall select a mediator and those mediators shall select a qualified neutral third party to mediate with regard to the disputed portion of the claim. Each party shall bear the fees and costs charged by its respective mediator in connection with the selection of the neutral mediator. For purposes of this section, mediation includes any nonbinding process, including, but not limited to, neutral evaluation or a dispute review board, in which an independent third party or board assists the parties in dispute resolution through negotiation or by issuance of an evaluation. Any mediation utilized shall conform to the timeframes in this section. Unless otherwise agreed to by the City and the Contractor in writing, the mediation conducted pursuant to this section shall excuse any further obligation under Public Contract Code Section 20104.4 to mediate after litigation has been commenced. The mediation shall be held no earlier than the date the Contractor completes the work or the date that the Contractor last performs work, whichever is earlier. All unresolved claims shall be considered jointly in a single mediation, unless a new unrelated claim arises after mediation is completed. G. Procedures After Mediation. If following the mediation, the claim or any portion remains in dispute, the Contractor must file a claim pursuant to Chapter 1 (commencing with Section 900) and Chapter 2 (commencing with Section 910) of Part 3 of Division 3.6 of Title 1 of the Government Code prior to initiating litigation. For purposes of those provisions, the running of the period of time within which a claim must be filed shall be tolled from the time the Contractor submits his or her written claim pursuant to subdivision (a) until the time the claim is denied, including any period of time utilized by the meet and confer conference. H. Civil Actions. The following procedures are established for all civil actions filed to resolve claims of $375,000 or less: Within 60 days, but no earlier than 30 days, following the filing or responsive pleadings, the court shall submit the matter to non-binding mediation unless waived by mutual stipulation of both parties or unless mediation was held prior to commencement of the action in accordance with Public Contract Code section 9204 and the terms of this Contract. The mediation process shall provide for the selection within 15 days by both parties of a disinterested third person as mediator, shall be commenced within 30 days of the submittal, and shall be concluded within 15 days from the commencement of the mediation unless a time requirement is extended upon a good cause showing to the court. If the matter remains in dispute, the case shall be submitted to judicial arbitration pursuant to Chapter 2.5 (commencing with Section 1141.10) of Title 3 of Part 3 of the Code of Civil Procedure, notwithstanding Section 1114.11 of that code. The Civil Discovery Act of 1986 (Article 3 (commencing with Section 2016) of Chapter 3 of Title 3 of Part 4 of the Code of Civil Procedure) shall apply to any proceeding brought under this subdivision consistent with the rules pertaining to judicial arbitration. In addition to Chapter 2.5 (commencing with Section 1141.10) of Title 3 of Part 3 of the Code of Civil Procedure, (A) arbitrators shall, when possible, be experienced in construction law, and (B) any party appealing an arbitration award who does not obtain a more favorable judgment shall, in addition to payment of costs and fees under that chapter, also pay the attorney’s fees on appeal of the other party. Page 220 of 378 FAIRGROUNDS STORM DRAIN REPLACEMENT 24 Spec No.25-02 I. Government Code Claims. In addition to any and all contract requirements pertaining to notices of and requests for compensation or payment for extra work, disputed work, construction claims and/or changed conditions, the Contractor must comply with the claim procedures set forth in Government Code Sections 900, et seq. prior to filing any lawsuit against the City. Such Government Code claims and any subsequent lawsuit based upon the Government Code claims shall be limited to those matters that remain unresolved after all procedures pertaining to extra work, disputed work, construction claims, and/or changed conditions have been followed by Contractor. If no such Government Code claim is submitted, or if the prerequisite contractual requirements are not satisfied, no action against the City may be filed. A Government Code claim must be filed no earlier than the date the work is completed or the date the Contractor last performs work on the project, whichever occurs first. A Government Code claim shall be inclusive of all unresolved claims unless a new unrelated claim arises after the Government Code claim is submitted. J. Non-Waiver. The City’s failure to respond to a claim from the Contractor within the time periods described in this Article or to otherwise meet the time requirements of this Article shall result in the claim being deemed rejected in its entirety. 11-04. Litigation and Forum Selection. Contractor and City stipulate and agree that any litigation relating to the enforcement or interpretation of this contract, arising out of Contractor's performance or relating in any way to the work shall be brought in Mendocino County and that venue will lie in Mendocino County. Except as otherwise expressly provided by law, the parties waive any objections they might otherwise have to the propriety of jurisdiction or venue in the state courts in Mendocino County and agree that California law shall govern any such litigation. The duties and obligations imposed by these General Conditions and the rights and remedies available hereunder to the parties hereto and, in particular but without limitation, the warranties, guaranties and obligations imposed upon the Contractor and all of the rights and remedies available to the City thereunder, shall be in addition to and shall not be construed in any way as a limitation of, any rights and remedies available to any or all of them which are otherwise imposed or available by law or contract, by special warranty or guaranty, or by other provisions of the contract documents and the provisions of this paragraph shall be as effective as if repeated specifically in the contract documents in connection with each particular duty, obligation, right and remedy to which they apply. All warranties and guaranties made in the contract document shall survive final payment and termination or completion of this contract. The City disclaims an express or implied warranty that the plans and specifications identify all site conditions that could affect the time or cost to complete the Work. 11-05. Waiver. The Contractor shall strictly comply with all notices and other contract requirements. Waiver by the City of any failure of the Contractor to comply with any term of the contract, including the notice provisions, shall not be deemed a waiver of a subsequent breach. Page 221 of 378 FAIRGROUNDS STORM DRAIN REPLACEMENT 25 Spec No.25-02 TECHNICAL SPECIFICATIONS SECTION 12. GENERAL INFORMATION 12-01. Location and Scope of Work. The work to be performed is located at the State-owned Redwood Empire Fairgrounds at 1055 North State Street, Ukiah CA. Work will generally consist of removing and replacing storm drain pipe and junction boxes with new and different sizes as marked on the plans. Work includes temporary removal and replacement of existing fencing, clearing/grubbing and excavation of a drainage swale to facilitate proper drainage east. Contract start date will be August 4th, 2025 after scheduled fair activities. The Contractor should familiarize himself with the local conditions of the project site to determine scope of vegetation removal, grading and site access. Failure to do so will in no way relieve him of the responsibility for performing any of the work or operations required as a part of this contract. Further information regarding the work or these specifications can be obtained from Seth Strader at (707) 467-5719. Prior to the start of excavation work, the Contractor will be required to pothole existing utilities and other underground piping for the purpose of verifying location and depth. The limited pothole information indicated on the Plans reflects a baseline sampling of potential utility conflicts identified during the design of the project. The Contractor is responsible for potholing at these locations at a minimum, though additional utility location efforts may be required by the Contractor to positively locate all utilities impacted by the project. As a part of the Work, the Contractor will be responsible for performing all survey and construction layout work and performing testing and quality control work. The Contractor should familiarize himself with the local conditions of the project sites. Failure to do so will in no way relieve him of the responsibility for performing any of the work or operations required as a part of this contract. Further information regarding the work or these specifications can be obtained from Myles Fisette at (707) 463-6225. 12-02. Arrangement of Technical Specifications. The Technical Specifications are arranged in sections covering the various phases of work as follows: Section No. Title 12 General Information 13 Construction Details (Special Provisions) 14 Exclusions from General Conditions 15 Amendments to General Conditions 12-03. Arrangement of Plans. General locations and linear quantities of the work are shown on the Plans. The Plans consist of six (6) sheets and are hereby made a part of the Contract Documents. 12-04. Business Licenses. The Contractor and any subcontractors shall each secure and maintain a valid City of Ukiah Business License prior to the start of any portion of the work. 12-05. Permits. The Contractor shall provide, procure, and pay for all permits required to complete this work. The Contractor shall obtain an encroachment permit from the City of Ukiah Public Works Department at no cost prior to the start of the Work. The encroachment permit will not be issued until the Contract Agreement and bonds have been executed, submitted, and accepted by the City and all insurance endorsements have been submitted to and accepted by the City’s Risk Manager. 12-06. Standard Specifications and Standard Plans. The Standard Specifications and Standard Plans of the California State Department of Transportation 2018, are hereby made a part of these special provisions, and are hereinafter referred to as "Standard Specifications" and "Standard Plans." These special provisions specify the qualitative technical requirements of the project. Whenever in the Standard Specifications and the Standard Plans the following terms are used, they shall be understood to mean and refer to the following: Department of Transportation - The City Council. Page 222 of 378 FAIRGROUNDS STORM DRAIN REPLACEMENT 26 Spec No.25-02 Director of Public Works - The City of Ukiah Director of Public Works/City Engineer. Engineer - The Engineer, designated by the City Council, acting either directly or through properly authorized agents, such agents acting within the scope of the particular duties entrusted to them. Laboratory - The designated laboratory authorized by the City of Ukiah and approved by Caltrans to test materials and work involved in the contract. State or Owner - The City of Ukiah Other terms appearing in the Standard Specifications and the Standard Plans shall have the intent and meaning specified in Section I, Definition of Terms of the Standard Specifications. In case of discrepancy between the contract documents, the order of precedence from the highest to lowest is as follows: 1. (City) Special Provisions 2. (City) Project Plans 3. City Standard Plans and Details 4. Standard Plans 5. Standard Specifications 12-07. Temporary Facilities. All temporary facilities are the responsibility of the Contractor. The removal of said facilities shall be the responsibility of the Contractor. The Contractor shall be responsible for any and all damages to existing facilities which are a result of the work. 12-08. Public Convenience and Safety. Attention is directed to Section 7-1.03, "Public Convenience," 7-1.04, "Public Safety" of the Standard Specifications. The Contractor shall conduct operations so as to cause the least possible obstruction and inconvenience to public traffic. The Contractor shall, at his or her expense, furnish such flag persons and furnish, erect, construct and maintain such fences, barriers, lights, signs, detours, pedestrian walkways, driveway ramps and bridging as may be necessary to give adequate warning to the public that work is in progress and that dangerous conditions exist, to provide access to abutting properties and to permit the flow of pedestrian and vehicular traffic to safely and expeditiously pass the work. 12-09. Maintaining Traffic. Attention is directed to Section 7-1.03, "Public Convenience," 7-1.04, "Public Safety," 12-1.01, “General,” and 12-3," Temporary Traffic Control Devices," of the Standard Specifications. Streets shall be open to through vehicular traffic during non-working hours. All public traffic shall be permitted to pass through the work with as little inconvenience and delay as possible. Access to abutting property, driveways and building entrances shall be maintained during the performance of the work. The Contractor is advised that commercial and residential businesses immediately abut the Project Area. The Contractor shall provide advance written notification of the work and of temporary closures of driveways to the abutting property owners or managers of the businesses at least 5 business days prior to the start of the Work or the temporary closure of the driveway to the respective business property. The format and content of the Notice by the Contractor shall be approved by the Engineer prior to its issuance to the public. The Contractor shall provide trench plates at driveways and left turn pockets after the trench and roadway excavation has been made at those particular locations. The Contractor shall maintain safe and accessible walkways to all business entrances within the Project Area for the duration of the project. Under no circumstances shall access to any business be blocked or closed without the written approval of the City and written consent of the business owner. 12.10. Stream Pollution. The Contractor shall exercise every reasonable precaution to prevent muddying or silting of live streams, and the Contractor's attention is called to the fact that the terms of this contract do not relieve him or her of responsibility for compliance with Sections 5650 and 12015 of the Fish and Game Code or other applicable statutes relating to pollution prevention or abatement. Page 223 of 378 FAIRGROUNDS STORM DRAIN REPLACEMENT 27 Spec No.25-02 12-11. Warranties. Unless otherwise indicated, the Contractor shall warrant all materials provided and work performed under this contract for a period of one (1) year from the date of final acceptance, except where longer warranties are specified herein. He shall replace promptly and at his own expense any materials and/or workmanship which fail during this warranty period. 12-12. Utilities. No water, sewer or electrical services will be provided by the owner. It is the Contractor's sole responsibility to arrange such services as necessary. 12-13. Dust Control. Dust control shall conform to the provisions of Section 18 “Dust Palliatives” of the Standard Specifications. Dust shall be managed at all active construction areas by water or use of a dust palliative at least twice daily and more often during hot or windy periods. The active construction areas adjacent to businesses and residential areas shall be kept damp at all times. Hauling trucks shall be covered and at least a two-foot freeboard shall be maintained. Unpaved access roads, parking areas for construction equipment and construction employee vehicles, staging areas, and storage areas shall be paved with hot mix asphalt or have a stabilized access in accordance with the details of TC-1, “Stabilized Construction Entrance/Exit,” of the Caltrans Construction Site Best Management Practices Manual or Standard Plan T58. Unpaved construction staging areas shall receive the application of either water twice daily or a dust palliative. All paved roads, parking areas, staging areas, storage areas, and public roads impacted by the work of the project shall be swept daily with street sweepers equipped with water spray to remove soil materials that have been deposited on these surfaces by reason of the work. The Contractor shall enclose, cover, or water twice daily or apply non-toxic soil stabilizers or install erosion control blankets to or on exposed stockpiles, embankment slopes, and cut slopes. Traffic speeds on unpaved surfaces shall be limited to a maximum speed of 15 mph. 12-14. Noise Control. The Contractor’s attention is directed to the provisions of Section 14-8.02, “Noise Control", of the Standard Specifications and Section 9.08, Saturday, Sunday, Holiday, and Night Work, of these General Conditions concerning the control of noise emissions and authorized work hours and days. Between 7:00 a.m. and 7:00 p.m., noise from Contractor’s operations shall not exceed limits established by applicable laws or regulations and in no event shall exceed 86 dB at a distance of 50 feet from the noise source. The Contractor shall notify all residents, businesses and property owners within a 500-foot radius of the construction site about the proposed construction schedule. The notification shall be in writing and it shall be developed by the Contractor and submitted to the City for approval a minimum of 5 working days prior to the proposed public notification. The City shall provide a Noise Disturbance Coordinator who shall be responsible for acting on any local complaints concerning the construction noise being generated by reason of the work of the project. The Contractor shall conspicuously post a telephone number for the Noise Disturbance Coordinator at the construction site and he shall include it in the construction schedule notice to be provided to the residents. The Noise Disturbance Coordinator shall investigate the noise complaint allegations and shall require the Contractor to implement reasonable measures to mitigate the noise level in accordance with the requirements of these General Conditions and of the Standard Specifications. The Contractor shall locate all stationary noise generating construction equipment such as air compressors and generators as far as practical from the nearby residences and other noise sensitive land uses. The noise source shall be acoustically shielded when practical. The Contractor shall prohibit unnecessary idling of internal combustion engines. 12-15. Watering. The application of water shall be performed in accordance with the provisions of Section 18, “Dust Palliatives,” of the Standard Specifications except as modified by these Special Provisions. The Contractor is advised that water may be obtained from fire hydrants within the Project Area under permit with the City’s Public Utilities Department and upon the payment of a meter deposit. Permit application and inquiry as to the water usage fees are to be made at Public Utilities Department-Water Division Building within the City’s Corporation Yard located at 1320 Airport Road, (707) 463-6200. Page 224 of 378 FAIRGROUNDS STORM DRAIN REPLACEMENT 28 Spec No.25-02 12-16. Preconstruction Conference. A preconstruction conference shall be held before any work will be allowed to commence. This meeting will cover inspection, schedule for work and among other items, the responsibilities and procedures of each of the interested parties to assure that the project will be completed in accordance with the contract documents. 12-17. Progress Schedule. Progress schedules will be required for this contract and shall conform to the provisions in Section 8-1.02D, "Level 3 Critical Path Method Schedule," of the Standard Specifications. Critical Path Method (CPM) schedules shall be prepared using Microsoft Project software, or an equivalent software application approved by the Engineer. After baseline schedule is accepted by the Engineer, Contractor shall update and submit the CPM schedule to Engineer for review every 2 calendar weeks. 12-18. Progress Meetings. The Engineer shall schedule, arrange and conduct progress meetings. These meetings shall be conducted once per week, or as mutually agreed by Contractor and City, and shall be attended by the Contractor’s superintendent and representatives of all subcontractors, utilities, and others, who are active in the execution of the Work. The purpose of these meetings shall be to review the Contractor’s CPM schedule, resolve conflicts, and in general, coordinate and expedite the execution of the Work. Engineer will make arrangements for meetings, prepare agenda with copies for participants, preside at meetings and record the meeting minutes. 12-19. Safety Requirements. The Contractor shall comply with all pertinent provisions of the Department of Labor "Safety and Health Regulations for Construction (29 FCS Part 1518, 36 CFR 7340)", with additions or modifications thereto, in effect during construction of this project. 12-20. Public Notification. The Contractor shall be responsible for all public notification regarding construction work, including detours, lane and street closures, hours of operations, and notification of affected commercial businesses and residences within 1000 feet of the construction. For any business impacted by construction, the Contractor shall provide adequately sized on-site signage indicating that businesses are open during construction. The Contractor shall prepare public noticing via the newspaper, radio announcements, notification of the emergency vehicle agencies, public transit, Ukiah Unified School District. Access will be restricted to businesses and residents only during construction closures. Location of street closures signage shall be positioned to give motorists the ability to use alternate routes prior to coming to a dead-end road closed for construction. All proposed detours, closures and traffic control methods shall be submitted to the Engineer for approval prior noticing to the public. All public noticing shall be performed a minimum of one (1) calendar week prior to instituting traffic control, and lane or street closures. The tentative construction schedule shall be included in the public noticing, and the use of temporary traffic signalization of intersections shall be noted. The Contractor shall submit all public notice language to the City Engineer for approval prior to publication of notices. All road closures, detour routes, and traffic control including temporary lane closure plans shall be submitted by the Contractor to the City Engineer for approval prior to public noticing and use. Page 225 of 378 FAIRGROUNDS STORM DRAIN REPLACEMENT 29 Spec No.25-02 SECTION 13 - CONSTRUCTION DETAILS STANDARD PLAN LIST The following Standard Plans are incorporated by reference: A3A A3B A3C A10A A10B A10C A10D A10E A10F A10G A20A A20B A20D A24A A24C A24D A24F A24G A88A ES-8A ORGANIZATION Special provisions are under headings that correspond with the main-section headings of the Standard Specifications. A main-section heading is a heading shown in the table of contents of the Standard Specifications. Each special provision begins with a revision clause that describes or introduces a revision to the Standard Specifications as revised by any revised standard specification. Any paragraph added or deleted by a revision clause does not change the paragraph numbering of the Standard Specifications for any other reference to a paragraph of the Standard Specifications. ^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^ DIVISION I GENERAL PROVISIONS 1 GENERAL No Changes ^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^ 2 BIDDING No Changes ^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^ 3 CONTRACT AWARD AND EXECUTION Add to section 3-1.06: The Contractor and any subcontractors shall each secure and maintain a valid City of Ukiah Business License prior to the start of any portion of the work. ^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^ 4 SCOPE OF WORK Replace section 4-1.03with: The work to be performed is located at the State-owned Redwood Empire Fairgrounds at 1055 North State Street, Ukiah CA. Work will generally consist of removing and replacing storm drain pipe and junction boxes with new and different sizes as marked on the plans. Work includes temporary removal and replacement of existing fencing, clearing/grubbing and excavation of a drainage swale to facilitate proper drainage east. ^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^ 5 CONTROL OF WORK Add to section 5-1.20A: During the progress of the work under this Contract, work under the following contracts may be in progress at or near the job site of this Contract: Page 226 of 378 FAIRGROUNDS STORM DRAIN REPLACEMENT 30 Spec No.25-02 Replace section 5-1.26 with: Construction surveying including horizontal and vertical control and construction staking shall be the responsibility of the Contractor. Vertical and horizontal control is to be established from the existing Control Points established by the City and shown on the Plans. Vertical Control Points are shown on the Plans. Prior to the start of excavation work, the Contractor will be required to pothole existing utilities and other underground piping for the purpose of verifying location and depth a minimum of five (5) working days in advance of excavation. The limited utility information indicated on the Plans reflects a baseline sampling of potential utility conflicts identified during the design of the project. The Contractor is responsible for potholing at these locations at a minimum. Additional utility location efforts may be required by the Contractor to positively locate all utilities impacted by the project. As a part of the Work, the Contractor will be responsible for performing all survey and construction layout work and performing testing and quality control work. Add to section 5-1.36A: All temporary facilities are the responsibility of the Contractor and the removal of said facilities shall be the responsibility of the Contractor. The Contractor shall be responsible for any and all damages to existing facilities which are a result of the installation and removal of the Contractor’s temporary facilities. The City will not arrange temporary water, sewer or electrical services for construction. It is the Contractor's sole responsibility to arrange such services as necessary with the applicable utility provider(s). ^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^ 6 CONTROL OF MATERIALS Add to section 6-2.01A: The Contractor shall be responsible for controlling the quality of the materials incorporated into the work and of the work performed. The City shall perform material sampling and testing to verify the work meets the specified quality requirements (Quality Assurance). The City will perform soil and aggregate sampling and testing using an independent testing laboratory firm licensed to perform such tests. Other required sampling and testing may be performed by the City’s independent laboratory certified to perform the type of sampling and testing assigned to or requested of them. Should any City performed test result indicate a non-compliance with the requirements of the Contract Documents, the Contractor shall remove and reconstruct or rework the non-complying portion of work at no additional cost to the City. All reconstructed and reworked items of work shall be tested at the Contractor’s expense in the same manner as required for the initial work at no additional cost to the City. Prior to any removal, reconstruction or rework of any work item already incorporated into the project, the Contractor shall first obtain the approval of the Engineer as to the Contractor’s proposed methods for removal, reconstruction or rework. Examples of Quality Control material tests required by the Contractor on this project include, but are not limited to, compaction and gradation of aggregate base, Portland cement concrete and hot mix asphalt, compaction on roadway subgrade, and gradation & durability on aggregate materials. The City reserves the right to test, at its own cost, any item of work that has been tested by the Contractor and any independent testing performed by the City shall not relieve the Contractor of his responsibility for sampling, testing, reporting and overall quality control required by the Contract Documents. Should any independent tests performed by the City indicate non-compliance with the Contract Documents, upon notice of the Engineer, the Contractor shall retest that portion of the work not in compliance to the independent test. The City will closely m onitor the Contractor’s retest. Should the Contractor’s retest indicate compliance with the Contract Documents, the direct costs related to the retest shall be paid as extra work pursuant to the provisions provided in Section 9 of the Standard Specifications. Should the Contractor’s retest indicate non-compliance, the Contractor shall remove, reconstruct, or rework the non-complying portion of work and the cost of the replacement work and retest shall be borne by the Contractor. The Contractor shall be responsible for all material and functional testing required for all electrical, lighting and traffic signal equipment as required by the Standard Specifications. Full compensation for performing all sampling, testing, reporting, retesting, if required, and overall quality control shall be considered as included in the prices paid for the various contract items of work and no additional compensation will be allowed therefor. Page 227 of 378 FAIRGROUNDS STORM DRAIN REPLACEMENT 31 Spec No.25-02 ^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^ 7 LEGAL RELATIONS AND RESPONSIBILITY TO THE PUBLIC Add to section 7-1.03: The Contractor shall conduct operations so as to cause the least possible obstruction and inconvenience to public traffic and businesses. The Contractor shall, at his or her expense, furnish such flag persons and furnish, erect, construct and maintain such fences, barriers, lights, signs, detours, pedestrian walkways, driveway ramps and bridging as may be necessary to give adequate warning to the public that work is in progress and that dangerous conditions exist, to provide access to abutting properties and to permit the flow of pedestrian and vehicular traffic to safely and expeditiously pass through the work. Add to section 7-1.04: The Contractor shall comply with all pertinent provisions of the Department of Labor "Safety and Health Regulations for Construction (29 FCS Part 1518, 36 CFR 7340)", with additions or modifications thereto, in effect during construction of this project. ^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^ 8 PROSECUTION AND PROGRESS Add to section 8-1.02D(1): Level 3 Critical Path Method (CPM) Progress schedule will be required for this contract and shall conform to the provisions in Section 8-1.02D, "Level 3 Critical Path Method Schedule," of the Standard Specifications. After baseline schedule is accepted by the Engineer, Contractor shall update and submit CPM schedule to Engineer for review every 2 calendar weeks. Progress schedule will be paid for as described in Section 8-1.02D(10). Replace section 8-1.02E with: The Engineer shall schedule, arrange and conduct progress meetings. These meetings shall be conducted once per week, or as mutually agreed by Contractor, City and Caltrans, and shall be attended by the Contractor’s superintendent and representatives of all subcontractors, utilities, and others, who are active in the execution of the Work. The purpose of these meetings shall be to review the Contractor’s CPM schedule, resolve conflicts, and in general, coordinate and expedite the execution of the Work. Engineer will make arrangements for meetings, prepare agenda with copies for participants, preside at meetings and record the meeting minutes. Replace section 8-1.03 with: A preconstruction conference will be held before any work will be allowed to commence. This meeting will cover inspection, work schedule, and among other items, the responsibilities and procedures of each of the interested parties to assure that the project will be completed in accordance with the contract documents. Engineer will prepare and distribute an agenda for the preconstruction conference. Add to section 8-1.04B: The Contractor shall obtain and pay for all permits required to complete this work except the required City of Ukiah encroachment permit for work within the City right-of-way. The Contractor shall obtain an encroachment permit from the City of Ukiah Public Works Department at no cost prior to the start of the Work. The encroachment permit will not be issued until the Contract Agreement and bonds have been executed, submitted, and accepted by the City and all insurance endorsements have been submitted to and accepted by the City’s Risk Manager. ^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^ 9 PAYMENT Add section 9-1.18: 9-1.18A Payment Item Descriptions Payment for Mobilization, Demobilization and Final Cleanup will be made in two (2) equal payments at the lump sum (LS) allowance in the Bid Schedule, which price shall constitute full compensation for all such work. The Page 228 of 378 FAIRGROUNDS STORM DRAIN REPLACEMENT 32 Spec No.25-02 scope of work for mobilization shall include, but not limited to, obtaining all bonds, insurance and permits, moving onto the site of all plant and equipment, submittal and approval of a schedule of values for lump sum items, and obtaining approval for all shop drawings and materials for signal equipment. Payment for demobilization and final cleanup shall occur when all required items per the Contract are fulfilled and the site is free of equipment and clean and ready for use by the public. The bid amount for Mobilization, Demobilization and Final Cleanup items shall not exceed 2.5% of the total construction contract base bid price. Full compensation for furnishing, placing, maintaining, and removing the Traffic Control System will be paid for at the contract lump sum (LS) price, which price shall include furnishing all labor, materials, tools, equipment and incidentals for doing all work involved in furnishing traffic control system required for direction of public vehicular and pedestrian traffic through or around the work, including preparation and implementation of the traffic control plans, pedestrian routing plans, maintaining access to businesses, noticing, temporary facilities including temporary lighting, traffic control equipment, flaggers, signs, striping, walkways, plates, barriers, and temporary pavement marker tabs, and all other pedestrian and vehicular traffic control requirements as required or specified in these Full compensation for Remove Tree shall be paid for at the contract price per each (EA) for tree removal and disposal which shall include full compensation for furnishing all labor, materials, tools, equipment, for removal of trees and all other related work as shown on the Plans and as specified in these Construction Details, as stated in the Standard Specifications and as directed by the Engineer, and no additional allowances will be made therefor. Full compensation for Class II Aggregate Base shall be considered as included in the prices paid for various contract items of work and no additional payment will be made. This work shall include full compensation for furnishing all plant, labor, materials, tools and equipment and doing all the work associated with aggregate base for minor concrete, new asphalt concrete roadway, and trench patching, including but not limited to, transporting, stockpiling, placing, levelling, compacting, and all incidentals, and all other related work as shown on the Plans and specified in these Construction Details, as stated in the Standard Specifications and as directed by the Engineer, and no additional allowances will be made therefor. Full compensation for Hot Mix Asphalt will be measured and paid for at the contract unit price per ton (TON) and shall include full compensation for furnishing all labor, materials, tools, equipment, and any incidentals for doing all the work involved in furnishing and installing the asphalt concrete roadway, including but not limited to, subbase preparation, asphalt concrete placement, tack coat, hauling and disposal of materials, cleaning of materials, and other related work as shown on the Plans and specified in the Construction Details, as stated in the Standard Specifications and as directed by the Engineer, and no additional allowances will be made therefor. Full compensation for Storm Drain Pipe (24-Inch RCP, Class IV) will be measured and paid for at the contract unit price per linear foot (LF), which price shall include full compensation for furnishing all labor, materials, tools and equipment and any incidentals for doing all the work involved in furnishing and installing drainage pipe including all pipe fittings, as shown on the plans, complete in place, all excavation and disposal of excavated material; hand digging to protect roots; root pruning; abandonment, temporary connections, removal and disposal of existing materials; connecting to new or existing pipe, catch basins, or manholes; trenching, shoring, and backfilling; dewatering; ground water disposal; controlled density fill if used; temporary and permanent trench paving; testing; and any other items when required by the work or shown on the Plans, not specifically enumerated in the Plans or these Specifications, and no additional allowances will be made therefor. Full compensation for Storm Drain Pipe (24-Inch ADS N12) will be measured and paid for at the contract unit price per linear foot (LF), which price shall include full compensation for furnishing all labor, materials, tools and equipment and any incidentals for doing all the work involved in furnishing and installing drainage pipe including all pipe fittings, as shown on the plans, complete in place, all excavation and disposal of excavated material; hand digging to protect roots; root pruning; abandonment, temporary connections, removal and disposal of existing materials; connecting to new or existing pipe, catch basins, or manholes; trenching, shoring, and backfilling; dewatering; ground water disposal; controlled density fill if used; temporary and permanent trench paving; testing; and any other items when required by the work or shown on the Plans, not specifically enumerated in the Plans or these Specifications, and no additional allowances will be made therefor. Full compensation for Storm Drain Pipe (30-Inch ADS N12) will be measured and paid for at the contract unit price per linear foot (LF), which price shall include full compensation for furnishing all labor, materials, tools and equipment and any incidentals for doing all the work involved in furnishing and installing drainage pipe including all pipe fittings, as shown on the plans, complete in place, all excavation and disposal of excavated material; hand Page 229 of 378 FAIRGROUNDS STORM DRAIN REPLACEMENT 33 Spec No.25-02 digging to protect roots; root pruning; abandonment, temporary connections, removal and disposal of existing materials; connecting to new or existing pipe, catch basins, or manholes; trenching, shoring, and backfilling; dewatering; ground water disposal; controlled density fill if used; temporary and permanent trench paving; testing; and any other items when required by the work or shown on the Plans, not specifically enumerated in the Plans or these Specifications, and no additional allowances will be made therefor. Full compensation for Storm Drain Pipe (36-Inch ADS N12) will be measured and paid for at the contract unit price per linear foot (LF), which price shall include full compensation for furnishing all labor, materials, tools and equipment and any incidentals for doing all the work involved in furnishing and installing drainage pipe including all pipe fittings, as shown on the plans, complete in place, all excavation and disposal of excavated material; hand digging to protect roots; root pruning; abandonment, temporary connections, removal and disposal of existing materials; connecting to new or existing pipe, catch basins, or manholes; trenching, shoring, and backfilling; dewatering; ground water disposal; controlled density fill if used; temporary and permanent trench paving; testing; and any other items when required by the work or shown on the Plans, not specifically enumerated in the Plans or these Specifications, and no additional allowances will be made therefor. Full compensation for Remove Existing Storm Drain and Junction Boxes will be measured and paid for at the contract unit price per lump sum (LS) which price shall include full compensation for furnishing all labor, materials, tools, equipment and incidentals for performing all work involved in the removal of existing storm drain piping, including but not limited to removal of existing asphalt concrete pavement, curb and gutter, sidewalk, base, sub- base, subgrade, pipe bedding material, storm drain piping and pipe fittings, trenching and shoring, stockpiling removed materials, hauling and disposal of removed materials, placement and compaction of backfill materials and trench resurfacing, cleaning of materials, and all other related work as shown on the Plans and as specified in these Construction Details, as stated in the Standard Specifications and as directed by the Engineer, and no additional allowances will be made therefor. Full compensation for Storm Drain Manhole (48-Inch) will be measured and paid for at the contract unit price per each (EA), which price shall include full compensation for furnishing all labor, materials, tools and equipment, and any incidentals for doing all the work involved in providing storm drain manholes including that portion of pipe not paid for under pipe; excavation, subgrade preparation, manholes, grade rings, manhole covers, providing all pipe fittings, grouting, furnishing, placing and compacting backfill material, and controlled density fill where required; furnishing, installing, and any other items necessary to place the manhole on specified fill when required by the work or shown on the Plans, and any other items when required by the work shown on the Plans, not specifically enumerated in the Plans or these Specifications, and no additional allowances will be made therefor. Full compensation for Storm Drain Junction Box will be measured and paid for at the contract unit price per each (EA), which price shall include full compensation for furnishing all labor, materials, tools and equipment, and any incidentals for doing all the work involved in providing storm drain drop inlets, curb inlets and catch basins including that portion of pipe not paid for under pipe; excavation, subgrade preparation, catch basin hoods and boxes, drainage inlets, providing all pipe fittings, grouting, furnishing, placing and compacting backfill material, and controlled density fill where required; furnishing, installing, and any other items necessary to place the drainage inlet on specified fill when required by the work or shown on the Plans, and any other items when required by the work shown on the Plans, not specifically enumerated in the Plans or these Specifications, and no additional allowances will be made therefor. Full compensation for Clearing and Grubbing shall be paid for at the contract unit price per lump sum (LS), and shall include full compensation for furnishing all labor, materials, tools, and equipment, and any incidentals for doing all work involved in clearing and grubbing existing landscaped areas to facilitate the proposed landscaping improvements, including but not limited to, stockpiling, hauling, and disposing of unused material, and other related work, as shown on the Plans and specified in the Standard Specifications and these Construction Details, and as directed by the Engineer, and no additional allowances will be made therefor. Trench Shoring and Bracing. Trench shoring and bracing shall conform to the provisions in Section 7-1.02, "Excavation Safety Plans," of the California Standard Specifications and these Special Provisions. Trench sheeting and boxing shall be withdrawn .in such a manner as to prevent caving at the walls of excavations or damage to piping, or other structures. Except as may be hereinafter modified, no sheeting shall be left in the trench and no backfill shall be made against the sheeting before it is removed. And sheeting ending below the invert of the pipe shall be left in place by' cutting off in a manner satisfactory to the Engineer. The Contractor shall obtain any necessary permits from the State of California, Division of Industrial Safety. The Contractor shall ·pay all ·costs in connection with said permits and proof of such permits shall be submitted to the Engineer prior: to Page 230 of 378 FAIRGROUNDS STORM DRAIN REPLACEMENT 34 Spec No.25-02 commencing the trench work. Payment: Trench Shoring and bracing shall be paid for in the unit price for Storm Drain and Junction Boxes, and include full compensation for furnishing all labor, materials, tools, equipment and incidentals, and for doing all the work involved in shoring and bracing storm drain as specified in these Special Provisions and shall include the removal and disposal of all material required to accomplish the work. The adjustment provisions in Section 4 - 1.05, "Changes," of the California Standard Specifications, shall not apply to trench shoring and bracing. Adjustments in compensation for trench shoring and bracing will be made only for increased or decreased trench shoring and bracing required by changes ordered by the Engineer, and will be made on the basis of the cost of the increased or decreased trench shoring and bracing necessary. Such adjustment will be made on a force account basis as provided in Section 9 -1.04, "Force. Account Payment," of the California Standard Specifications for increased work and estimated on the same basis in the case of decreased work. ^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^ DIVISION II GENERAL CONSTRUCTION 10 GENERAL No Changes. ^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^ 11 WELDING Not Used. ^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^ 12 TEMPORARY TRAFFIC CONTROL Add to section 12-1.01: Prior to commencing construction which will affect existing traffic, the Contractor shall submit for review by the Engineer, a Traffic Control Plan on 11" x 17" paper which contains only information specifically related to work zone traffic control, including pedestrian traffic control. The plan will show which California MUTCD typical application is to be used for each work operation. If the Contractor proposed to use the current edition of the MUTCD in specific work operations, they shall submit in writing for consideration which Typical Application Diagram will be used for each work operation. A Traffic Control Plan or proposal shall be submitted to the Engineer for review at least two weeks prior to implementation. The Traffic Control Plan shall be prepared by, sealed and signed a California licensed civil or traffic engineer and contain a title block which contains the Contractor's name, address, phone number, project superintendent's name, contract name, dates and hours traffic control will be in effect, and a space for review acknowledgment. The content of the Traffic Control Plan shall include, but is not limited to, the following: A. Show location and limits of the work zone. B. Give dimensions of lanes affected by traffic control that will be open to traffic. C. Indicate signing, cone placement, and other methods of delineation and reference to appropriate City or Caltrans standard. D. Dimension location of signs and cone tapers. E. Identify side streets and driveways affected by construction and show how they will be handled. F. Show how pedestrian access to businesses will be maintained through the construction site. G. Show how pedestrian traffic will be handled through the construction site. H. Show how public transit will be handled through the construction area. I. Demonstrate how two-way traffic will be maintained. Page 231 of 378 FAIRGROUNDS STORM DRAIN REPLACEMENT 35 Spec No.25-02 J. Identify message board locations. A minimum of four (4) changeable message boards and four (4) arrow boards shall be required. No work except for installation of project identification signs will be allowed to commence prior to approval of the Work Zone Traffic Control Plan. Replace section 12-1.03 with: The Contractor shall be responsible for all costs of furnishing all flaggers, including transporting flaggers and furnishing all materials and equipment to provide passage of traffic through the work as specified in section 7-1.03 and 7-1.04. Add to section 12-3.01A(1): Construction area traffic control signs, equipment and devices shall be furnished, installed, maintained, and removed when no longer required in accordance with the provisions in Section 7-1.03 and Section 12 of the Standard Specifications, the latest edition of the California Manual on Uniform Traffic Control Devices (MUTCD), and as directed by the Engineer. Notify Underground Services Alert (USA) at (800) 227-2600 or 811 a minimum of two (2) working days prior to installing signposts. Attention is directed to Sections 7-1.03, "Public Convenience," 7-1.04, "Public Safety," and 12, "Temporary Traffic Control," of the Standard Specifications and to the Section entitled "Public Safety" elsewhere in these Special Provisions. Nothing in these Special Provisions shall be construed as relieving the Contractor from these responsibilities. Replace section 12-3.20D with: Attention is directed to "Public Safety" and "Order of Work" of these special provisions. Temporary railing (Type K) placed in conformance with the provisions in "Public Safety" of these special provisions will be neither measured nor paid for. The cost to provide temporary railing (Type K) is included in the various items of work. Add to section 12-3.32C: Start displaying the message on the portable changeable message signs 15 minutes before closing the lane. Provide four (4) portable changeable message signs. Place the portable changeable message signs in advance of the 1st warning sign for each: 1. Stationary lane closure 2. Detour For 5 days, starting on the day of Notice of Substantial Completion, place 1 portable changeable message sign in each direction of travel located 300 feet in advance of the northern and southern project limits and display the following message: "CHANGED CONDITIONS AHEAD." Add to section 12-4.02A: The Work Area shall be open to through vehicular traffic during non-working hours. All public traffic shall be permitted to pass through the work with as little inconvenience and delay as possible. Access to abutting property, businesses and driveways shall be maintained during the performance of the work. The Contractor is advised that commercial businesses abut the entire Project Area. The Contractor shall provide advance written notification of the work and of temporary closures of driveways to the abutting owners or managers of the business at least five (5) business days prior to the start of the Work or the temporary closure of the driveway to the respective business property. The format and content of the Notice by the Contractor shall be approved by the Engineer prior to its issuance to the public. The Contractor shall provide trench plates at driveways and left turn pockets after the trench and roadway excavation has been made at those particular locations. Page 232 of 378 FAIRGROUNDS STORM DRAIN REPLACEMENT 36 Spec No.25-02 Full costs for "Traffic Control System," including "Flagging Costs" and providing and maintaining access to abutting property, shall be considered as included in the bid item for “Traffic Control System,” and no additional compensation will be made therefor. Designated holidays are shown in the following table: Designated Holidays Holiday Date observed New Year's Day January 1st Washington's Birthday 3rd Monday in February Memorial Day Last Monday in May Independence Day July 4th Labor Day 1st Monday in September Veterans Day November 11th Thanksgiving Day 4th Thursday in November Christmas Day December 25th If a designated holiday falls on a Sunday, the following Monday is a designated holiday. If November 11th falls on a Saturday, the preceding Friday is a designated holiday. Personal vehicles of your employees shall not be parked on the traveled way or shoulders, including sections closed to traffic. For all work, if work vehicles or equipment are parked within 6 feet of a traffic lane, close the shoulder area with fluorescent orange traffic cones or portable delineators. Place the cones or delineators on a taper in advance of the parked vehicles or equipment and along the edge of the traveled way at 25-foot intervals to a point not less than 25 feet past the last vehicle or piece of equipment. Use at least 9 cones or delineators for the taper. Use a W20-1, "Road Work Ahead," W21-5b, "Right/Left Shoulder Closed Ahead," or C24(CA), "Shoulder Work Ahead," sign mounted on a crashworthy, portable sign support with flags. The sign must be 48 by 48 inches and placed as ordered by the Engineer. If a cone or delineator is displaced or overturned, immediately restore the device to its original position or location. No work shall commence until Contractor’s Traffic Control Plan has been approved by the Engineer. Exact locations of Project Identification signs and Advance Notice signs shall be determined in the field by the Engineer. Except as noted elsewhere, only one lane may be closed at a time and no lanes shall be closed at any other hours unless specifically approved by the Engineer. The Contractor shall maintain vehicle access to adjacent streets, homes, businesses and other properties at all times while work is in progress except when necessary construction precludes such access for reasonable periods of time as determined by the Engineer. When traffic cones or delineators are used to delineate a temporary edge of a traffic lane, the line of cones or delineators shall be considered to be the edge of the traffic lane, however, the Contractor shall not reduce the width of an existing lane to less than 12 feet without written approval from the Engineer. The Contractor will be required to maintain vehicle access to homes, businesses and other properties within the block where work is in progress. The Contractor shall keep the City of Ukiah Fire Department informed regarding the closure of any traveled way. At a minimum, the Contractor shall call the Fire Department at (707) 463-6261 daily to report any traveled way closure. This requirement applies immediately upon closure for that day and again immediately after removal of the closure. For closures over multiple days, the daily notification still applies. This requirement does not apply for single lane closures on multiple lane local streets. Page 233 of 378 FAIRGROUNDS STORM DRAIN REPLACEMENT 37 Spec No.25-02 If the Contractor has been given an approved Traffic Control Plan that includes road closures, they will be required to maintain vehicular access to homes, businesses and other properties where work is in progress within the closure area. Existing and regulatory signs are to be temporarily relocated, as directed by the Engineer, until new traffic signals are in place and operable for two-way traffic. Seventy-two (72) hours prior to construction, the Contractor shall place a notice on each front door, and attempt to notify each owner or tenant verbally that work will be underway within his block between stated hours, and request that cars be parked out of the roadway by 9:00 a.m. Service of notice shall not bar use of cars within the block; however, as individual plans change and emergencies may arise. Cross streets will require maintenance of at least one-half (½) width of each street for traffic purposes, unless a parallel route is approved by the Engineer. Flagging will only be allowed between the hours of 9:00 a.m. and 3:00 p.m. Existing traffic signals shall remain in service at all times. Barricades and flaggers shall be positioned to allow safe turns at intersections. Replace section 12-4.02A(3)(b) with: Every Monday by noon, submit a closure schedule request of planned closures for the next week period. The next week period is defined as Friday midnight through the following Friday midnight. Submit a closure schedule request not less than 25 days and not more than 125 days before the anticipated start of any activity that reduces: 1. Horizontal clearances of traveled ways, including shoulders, to 2 lanes or less due to activities such as temporary barrier placement and paving 2. Vertical clearances of traveled way, including shoulders, due to activities such as pavement overlays, overhead sign installation, falsework, or girder erection Submit closure schedule amendments, including adding additional closures, by noon at least three (3) business days before a planned closure. Cancel closure requests by notifying the City at least 48 hours before the start time of the closure. You will be notified by the City of unauthorized closures or closures that require coordination with other parties as a condition for authorization. The Engineer may reschedule a closure cancelled due to unsuitable weather. If a closure is not opened to traffic by the specified time, suspend work. No further closures are allowed until the Engineer has reviewed and authorized a work plan submitted by you that ensures that future closures will be opened to traffic by the specified time. Allow 2 business days for review of your proposed work plan. The City does not compensate you for your losses due to the suspension of work resulting from the late opening of closures. Notify the Engineer of delays in your activities caused by: 1. Your closure schedule request being denied although your requested closures are within the specified time frame allowed for closures. The City does not compensate you for your losses due to amendments to the closure schedule that are not authorized. 2. Your authorized closure being denied. If you are directed to remove a closure before the time designated in the authorized closure schedule, you will be compensated for the delay. Page 234 of 378 FAIRGROUNDS STORM DRAIN REPLACEMENT 38 Spec No.25-02 Add to section 12-4.02C(7): 12-4.02C(7)(a) General Section 12-4.02C(7)(c) includes specifications for closing traffic lanes, with stationary lane closures on multilane highways. The traffic control system for a lane closure must comply with the details shown. Traffic control system includes signs. Each vehicle used to place, maintain, and remove components of a traffic control system on a multilane highway must be equipped with a Type II flashing arrow sign that must be in operation whenever the vehicle is being used for placing, maintaining, or removing the components. Vehicles equipped with a Type II flashing arrow sign not involved in placing, maintaining, or removing the components if operated within a stationary- type lane closure must display only the caution display mode. The sign must be controllable by the operator of the vehicle while the vehicle is in motion. If a flashing arrow sign is required for a lane closure, the flashing arrow sign must be operational before the lane closure is in place. Whenever components of the traffic control system are displaced or cease to operate or function as specified from any cause, immediately repair the components to the original condition or replace the components and restore the components to the original location. For a stationary lane closure made only for the work period, remove the components of the traffic control system from the traveled way and shoulder, except for portable delineators placed along open trenches or excavation adjacent to the traveled way at the end of each work period. You may store the components at selected central locations designated by the Engineer within the limits of the highway. Add to section 12-4.04: The Contractor is directed to Chapter 6D, Pedestrian and Worker Safety, in the California MUTCD, the improvement Plans, and these special provisions. Pedestrians shall be provided with a safe, convenient and accessible path that, at a minimum, replicates the most desirable characteristics of the existing sidewalk, path or footpath and maintains pedestrian access to all businesses. The Contractor shall construct and maintain temporary pedestrian pathways through the work zone, where required, and to all businesses that shall be in compliance with the requirements of the Americans with Disabilities Act (ADA) and the MUTCD. Pedestrian routes shall not be impacted for the purposes of any non-construction activities such as parking of vehicles or equipment, or stock piling of materials. Pedestrians shall not be led into conflicts with work site vehicles, equipment or operations. ^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^ 13 WATER POLLUTION CONTROL Not Used ^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^ 14 ENVIRONMENTAL STEWARDSHIP Replace section 14-2.03A with: Section 14-2.02 applies if archaeological resources are discovered at the job site. Archaeological resources include chipped or ground stone, historic debris, building foundations and human bone. Do not disturb the resources and immediately: 1. Stop all work within 100 feet of the discovery. 2. Protect the discovery area. Page 235 of 378 FAIRGROUNDS STORM DRAIN REPLACEMENT 39 Spec No.25-02 3. Notify the Engineer. The City of Ukiah will provide a qualified archaeologist to assess the significance of the find and, if necessary, develop appropriate treatment measures in consultation with the City and other appropriate agencies. Replace section 14-4.01 with: If human remains of Native American origin are discovered during project construction, it is necessary to comply with state laws relating to the disposition of Native American burials, which fall within the jurisdiction of the Native American Heritage Commission (NAHC) (PRC 5097). If any human remains are discovered or recognized in any location other than a dedicated cemetery, there will be no further excavation or disturbance of the site or any nearby area reasonably suspected to overlie adjacent human remains until: 1. The county coroner has been informed and has determined that no investigation of the cause of death is required; and 2. If the remains are of Native American origin, the descendants of the deceased Native Americans have made a recommendation to the landowner or the person responsible for the excavation work for means of treating or disposing of, with appropriate dignity, the human remains and any associated grave goods as provide in the PRC 5097.98. Or: 3. The NAHC was unable to identify a decedent, or the descendent failed to make a recommendation within 24 hours after being notified by the commission. If human remains are discovered during any demolition/construction activities, all ground-disturbing activities within a 330-foot radius of the remains shall be halted immediately, and the Mendocino County coroner shall be notified immediately, according to Section 5097.98 of the state Public Resources Code and Section 7050.5 of California’s Health and Safety Code. If the remains are determined by the County coroner to be Native American, the NAHC shall be notified within 24 hours, and the guidelines of the NAHC shall be adhered to in the treatment and disposition of the remains. The City shall consult with the Most Likely Descendant, if any, identified by the NAHC regarding the treatment and disposition of the remains. Should paleontological resources be identified at any project construction site, the Contractor shall cease operation within a 330-foot radius of the discovery and immediately notify the City. The City will provide a qualified paleontologist to provide an evaluation of the find and to prescribe mitigation measures to reduce impacts to a less-than-significant level. In considering any suggested mitigation proposed by the paleontologist, the City shall determine whether avoidance is necessary and feasible in light of factors such as the nature of the discovery, project design, costs, land use assumptions, and other considerations. If avoidance is unnecessary or infeasible, other appropriate measures shall be instituted. Work may proceed on other parts of the project site while mitigation for paleontological resources is carried out. Add to section 14-6.03B: Construction shall not cause nest abandonment of special-status species of birds or destruction of active nests of species protected by the Migratory Bird Treaty Act or Section 3503 of the California Department of Fish and Wildlife (CDFW) Code (protection of nesting passerines). The following measures shall be implemented to avoid disturbing any special status species nesting above ground. Vegetation removal conducted during the nesting period shall require a pre-construction survey for active bird nests, conducted by a qualified biologist. No known active nests shall be disturbed without a permit or other authorization from the U.S. Fish and Wildlife Service (USFWS) and the CDFW. 1. For earth-disturbing activities occurring during the breeding season (March 1 through September 1), a qualified biologist shall conduct pre-construction surveys of all potential nesting habitat for all birds within 500 feet of earth disturbing activities. 2. If active special status bird nests are found during pre-construction surveys: a. A 500-foot no-disturbance buffer shall be created around active raptor nests during the breeding season or until it is determined that all young have fledged. Page 236 of 378 FAIRGROUNDS STORM DRAIN REPLACEMENT 40 Spec No.25-02 b. A 250-foot buffer zone will be created around the nests of other special status birds and of all other birds that are protected by CDFW Code 3503. These buffer zones are consistent with CDFW avoidance guidelines; however, they may be modified in coordination with CDFW based on existing conditions at the project site. 3. If preconstruction surveys indicated that nests are inactive or potential habitat is unoccupied during the construction season, no further mitigation is required. Shrubs and trees that have been determined to be occupied by special status birds or that are located 500 feet from active nests may be removed. 4. If vegetation removal activities are delayed or suspended for more than two weeks after the pre- construction survey, the areas shall be resurveyed. The City of Ukiah will provide a qualified biologist. The Contractor shall coordinate with the City of Ukiah and the biologist and schedule all surveys sufficiently in advance so as to not cause delays in the Work. The Contractor shall anticipate and incorporate such surveys into the construction schedule. Replace the 2nd paragraph of section 14-8.02 with: The Contractor’s attention is directed to the provisions of Section 14-8, “Noise and Vibration", of the Standard Specifications and Section 9.08, Saturday, Sunday, Holiday, and Night Work, of the General Conditions concerning the control of noise emissions and authorized work hours and days. Do not exceed 86 dBA LMax at 50 feet from the job site activities from 7:00 p.m. to 7:00 a.m. except you may operate equipment within the project limits during these hours to: 1. Service traffic control facilities 2. Service construction equipment The Contractor shall notify all residents within a 500-foot radius of the construction site about the proposed construction schedule. The notification shall be in writing and it shall be developed by the Contractor and submitted to the Engineer for approval a minimum of 5 working days prior to the proposed public notification. The City shall provide a Noise Disturbance Coordinator who shall be responsible for acting on any local complaints concerning the construction noise being generated by reason of the work of the project. The Contractor shall conspicuously post a telephone number for the Noise Disturbance Coordinator at the construction site and he shall include it in the construction schedule notice to be provided to the residents. The Noise Disturbance Coordinator shall investigate the noise complaint allegations and shall require the Contractor to implement reasonable measures to mitigate the noise level in accordance with these requirements and of the Standard Specifications. The Contractor shall locate all stationary noise generating construction equipment such as air compressors and generators as far as practical from the nearby residences and other noise sensitive land uses. The noise source shall be acoustically shielded when practical. The Contractor shall prohibit unnecessary idling of internal combustion engines. Add to section 14-9.02: The Contractor shall comply with the Mendocino County Air Quality Management District Rules 1-410 and 4- 130. Add to section 14-11.08E: Dust control shall conform to the provisions of Section 14-11.08E and Section 18 of the Standard Specifications. In accordance with the recommendations contained in the certified Project EIR, all active construction areas shall be watered at least twice daily and more often during hot or windy periods. The active areas adjacent to businesses and residential areas shall be kept damp at all times. Hauling trucks shall be covered or at least a two- foot freeboard shall be maintained. Unpaved access roads, parking areas for construction equipment and construction employee vehicles, staging areas, and storage areas shall be paved with hot mix asphalt or have a stabilized access in accordance with the Plans and referenced details. Unpaved construction staging areas shall receive the application of either water twice daily or non-toxic soil stabilizers. All paved access roads, parking areas, staging areas, storage areas, and Page 237 of 378 FAIRGROUNDS STORM DRAIN REPLACEMENT 41 Spec No.25-02 public roads impacted by the work of the project shall be swept daily with street sweepers equipped with water spray to remove soil materials that have been deposited on these surfaces by reason of the work. The Contractor shall enclose, cover, or water twice daily or apply non-toxic soil stabilizers or install erosion control blankets to or on exposed stockpiles, embankment slopes, and cut slopes. Traffic speeds on unpaved surfaces shall be limited to a maximum speed of 15 mph. ^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^ 15 EXISTING FACILITIES ^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^ 16 TEMPORARY FACILITIES No Changes. ^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^ DIVISION III EARTHWORK AND LANDSCAPE 17 GENERAL ^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^ Add to section 17-2.03A: This work shall consist of removing all objectionable material within the limits shown on the Plans and as directed by the Engineer. Clearing and grubbing shall be performed in advance of grading operations and in accordance with the requirements of these Special Provisions. Special care shall be taken by the Contractor to protect adjacent property, improvements, utilities facilities, lawns, landscape features and landscape irrigation and shrubbery from damage. Any such objects or improvements so damaged shall be replaced or restored in kind by the Contractor, at his own expense, to the satisfaction of the Engineer. All existing street designation and traffic control signs and posts within the limits of work shall be carefully removed, cleaned of excess earth and debris, and delivered to the City, except those that are required for traffic control as determined by the Engineer or as shown on the Plans to be relocated. The area to be cleared and grubbed shall be the area shown on the Plans, unless otherwise specified. All stumps, large roots, and other objectionable materials shall be removed to a depth of 3 feet below finished grade in the area between curbs, and to a depth of 12 inches below finished grade in the area between curb and public utility easement line. The resulting spaces shall be backfilled with suitable fill material placed and compacted in accordance with the applicable provisions of Section 19-6.03 of the Standard Specifications. ^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^ 18 DUST PALLIATIVE Add to section 18-1.01A: The application of water and the developing of a water supply shall be performed in accordance with the provisions of Section 18, “Dust Palliative,” of the Standard Specifications except as modified by these Special Provisions. The Contractor is advised that water may be obtained from fire hydrants within the project area under permit with the City’s Public Utilities Department and upon the payment of a meter deposit. Permit application and inquiry as to the water usage fees are to be made at Public Utilities Department-Water Division Building within the City’s Corporation Yard located at 1320 Airport Road, (707) 463-6200. ^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^ 19 EARTHWORK Not Used Page 238 of 378 FAIRGROUNDS STORM DRAIN REPLACEMENT 42 Spec No.25-02 ^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^ 20 LANDSCAPE No Changes ^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^ 21 EROSION CONTROL Not Used Add to section 21-2.03A: Remove sediment deposits from inside of existing storm drains and culverts shown on the Plans. ^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^ 22 FINISHING ROADWAY No Changes ^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^ DIVISION IV SUBBASES AND BASES 23 GENERAL No Changes ^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^ 24 STABILIZED SOILS No Changes ^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^ Not Used ^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^ 26 AGGREGATE BASES Add to section 26-1.02A: Aggregate base shall be Class 2 3/4" inch maximum. Aggregate base shall be placed, moisture conditioned, graded, and compacted to the grades or limits shown on the Plans. Add to section 26-1.02B: Construction of the new aggregate base shall conform to Section 26 of the Standard Specifications. Grading shall comply with the requirements of Section 19 of the Standard Specifications and these special provisions. During any grading operations, the Contractor is directed to Section 7, “Legal Relations and Responsibility to the Public”. The Contractor shall protect any items, facilities, or improvements, as necessary, in order to avoid causing damage. The existing subgrade material below the new aggregate base shall be prepared as described in Section 19 of these special provisions. ^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^ 27 CEMENT TREATED BASES Not Used Page 239 of 378 FAIRGROUNDS STORM DRAIN REPLACEMENT 43 Spec No.25-02 ^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^ 28 CONCRETE BASES Not Used ^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^ 29 TREATED PERMEABLE BASES Not Used ^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^ 30 RECLAIMED PAVEMENT Not Used ^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^ 31–35 RESERVED Not Used ^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^ DIVISION V SURFACINGS AND PAVEMENTS 36 GENERAL No Changes ^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^ 37 BITUMINOUS SEALS No Changes ^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^ 38 RESERVED Not Used ^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^ 39 ASPHALT CONCRETE Add to section 39-2.01A(1): Test method Year of publication AASHTO T322 - Standard Method of Test for Determining the Creep Compliance and Strength of Hot Mix Asphalt (HMA) Using the Indirect Tensile Test Device 2007 AASHTO TP 79 - Standard Method of Test for Determining the Dynamic Modulus and Flow Number for Asphalt Mixtures Using the Asphalt Mixture Performance Tester (AMPT) 2018 ASTM D2172 - Standard Test Methods for Quantitative Extraction of Bitumen from Bituminous Paving Mixtures 2017 ASTM D6433 - Standard Practice for Roads and Parking Lots Pavement Condition Index Surveys 2018 Extraction of Aramid Fibers from Fiber Reinforced Asphalt Concrete – Special Test Method (Attached) 2014 Page 240 of 378 FAIRGROUNDS STORM DRAIN REPLACEMENT 44 Spec No.25-02 Add to section 39-2.02C: During the entire construction period, the Contractor shall take care to protect existing pavement and concrete surfaces. Surfaces scarred by cleanup or equipment shall be repaired in a manner satisfactory to the Engineer. Any and all damage caused by the Contractor's operations to existing roads and streets shall be repaired by the Contractor to at least the original condition and to the satisfaction of the Engineer, at no additional cost to the City. If pavement is damaged (excessive loading, grouser marking, scarring/scraping of pavement, etc.) outside the limits of the work, a full lane width grinding and overlay will be required as directed by the Engineer at no additional compensation to the Contractor. Ensure the area is clean and dry. All material accumulations which would interfere with the adhesion of the tack coat or with the placing and performance of the HMA shall be removed, including dust, loose aggregate, soil, leaves, and pieces or lumps of other foreign material deposited on the surface. A tack coat shall be applied to existing pavement including planed surfaces, between HMA layers, and to vertical surfaces of curbs, gutters and construction joints at the minimum residual rates specified in Section 39-2.01C(3)(f) “Tack Coat” of the Standard Specifications. Before placing HMA, a tack coat shall be furnished and applied uniformly to contact surfaces of all cold pavement joints, curbs, gutters, pavement reinforcing fabric and all existing pavement to be surfaced in conformance with Section 39 of the Standard Specifications. Tack coat shall be applied to any course in advance of spreading the next course unless the surface temperature is at least 140 °F. Hot mix asphalt shall not be placed until tack coat has cured. Immediately in advance of placing HMA, apply additional tack coat to damaged areas or where loose or extraneous material is removed. Close areas receiving tack coat to traffic. Do not track tack coat onto pavement surfaces beyond the job site. Placing HMA shall be done under suitable weather conditions for such operations. Rain, snow or other inclement weather will be cause for discontinuing paving Work. The Engineer shall have the authority for determining whether weather conditions are sufficient cause to postpone work. Spreading and compacting shall be performed in accordance with Section 39-2.01C and Section 39-2.02C of the Standard Specifications. HMA shall be transferred from the trucks into the hopper of the paving machine by means of a shoulder machine equipped with a conveyor belt. Any equipment used to transfer asphalt concrete to the paving machine shall not exceed the load capacity of any surface it is driven over and, therefore, shall not produce rutting or pumping of the existing roadway surface or newly placed HMA at any time. No trucks or other rubber-tired construction equipment are allowed on the subgrade at any time except when proofrolling in the presence of the Engineer. Longitudinal joints in the top layer must match specified lane edges shown on the striping Plans. Longitudinal joints in lower HMA layers shall be offset at least 0.5 feet from each side of the specified lane edges. Finish rolling shall be completed before pavement surface temperature is below 150 degrees F. Traffic shall not be allowed on HMA until mid-depth temperature is below 160 degrees F and the pavement surface temperature is below 140 degrees F. The com pleted surfacing shall be true to grade and cross section, of uniform smoothness and texture, compacted firmly and free from depressions, humps or irregularities. Dikes shall be shaped and compacted with equipm ent capable of shaping and compacting the material to the Page 241 of 378 FAIRGROUNDS STORM DRAIN REPLACEMENT 45 Spec No.25-02 required cross section. ^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^ 40 CONCRETE PAVEMENT No Changes ^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^ 41 EXISTING CONCRETE PAVEMENT No Changes ^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^ 42 GROOVE AND GRIND CONCRETE Not Used ^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^ 43–44 RESERVED Not Used ^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^ DIVISION VI STRUCTURES 45 GENERAL Not Used ^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^ 46 GROUND ANCHORS AND SOIL NAILS Not Used ^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^ 47 EARTH RETAINING SYSTEMS Not Used ^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^ 48 TEMPORARY STRUCTURES Not Used ^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^ 49 PILING Not Used ^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^ 50 PRESTRESSING CONCRETE Not Used ^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^ 51 CONCRETE STRUCTURES Not Used ^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^ 52 REINFORCEMENT Not Used Page 242 of 378 FAIRGROUNDS STORM DRAIN REPLACEMENT 46 Spec No.25-02 ^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^ 53 SHOTCRETE Not Used ^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^ 54 WATERPROOFING Not Used ^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^ 55 STEEL STRUCTURES Not Used ^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^ 56 OVERHEAD SIGN STRUCTURES, STANDARDS, AND POLES Not Used ^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^ 57 WOOD AND PLASTIC LUMBER STRUCTURES Not Used ^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^ 58 SOUND WALLS Not Used ^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^ 59 STRUCTURAL STEEL COATINGS Not Used ^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^ 60 EXISTING STRUCTURES Not Used ^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^ DIVISION VII DRAINAGE 61 GENERAL No Changes ^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^ 62-63 RESERVED No Changes ^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^ 64 PLASTIC PIPE No Changes ^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^ 65 CONCRETE PIPE No Changes Page 243 of 378 FAIRGROUNDS STORM DRAIN REPLACEMENT 47 Spec No.25-02 ^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^ 66 CORRUGATED METAL PIPE Not Used ^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^ 67 STRUCTURAL PLATE CULVERTS Not Used ^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^ 68 SUBSURFACE DRAINS Not Used ^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^ 69 OVERSIDE DRAINS Not Used ^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^ 70 MISCELLANEOUS DRAINAGE FACILITIES No Changes ^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^ 71 EXISTING DRAINAGE FACILITIES Not Used ^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^ DIVISION VIII MISCELLANEOUS CONSTRUCTION 72 SLOPE PROTECTION Not Used ^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^ 73 CONCRETE CURBS AND SIDEWALKS Not Used ^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^ 74 PUMPING EQUIPMENT AND CONTROLS Not Used ^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^ 75 MISCELLANEOUS METAL Not Used ^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^ 76 WELLS Not Used ^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^ 77 LOCAL INFRASTRUCTURE No Changes Page 244 of 378 FAIRGROUNDS STORM DRAIN REPLACEMENT 48 Spec No.25-02 ^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^ 78 INCIDENTAL CONSTRUCTION Not used ^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^ 79 RESERVED Not Used ^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^ 80 FENCES Not Used ^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^ DIVISION IX TRAFFIC CONTROL FACILITIES 81 MISCELLANEOUS TRAFFIC CONTROL DEVICES No Changes ^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^ 82 SIGNS AND MARKERS ^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^ 83 RAILINGS AND BARRIERS Not Used ^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^ 84 MARKINGS ^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^ 85 RESERVED Not Used ^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^ 86 GENERAL ^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^ 87 ELECTRICAL SYSTEMS ^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^ 88 UNDERGROUNDING ^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^ DIVISION XI MATERIALS 89 AGGREGATE No Changes ^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^ 90 CONCRETE No Changes Page 245 of 378 FAIRGROUNDS STORM DRAIN REPLACEMENT 49 Spec No.25-02 ^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^ 91 PAINT Not Used ^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^ 92 ASPHALT BINDERS No Changes ^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^ 93 RESERVED Not Used ^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^ 94 ASPHALTIC EMULSIONS Not Used ^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^ 95 EPOXY Not Used ^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^ 96 GEOSYNTHETICS Not Used ^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^ 97–98 RESERVED Not Used ^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^ DIVISION XII BUILDING CONSTRUCTION 99 BUILDING CONSTRUCTION Not Used Page 246 of 378 FAIRGROUNDS STORM DRAIN REPLACEMENT 50 Spec No.25-02 SECTION 14. EXCLUSIONS FROM GENERAL CONDITIONS 14-01. Provisions to be Excluded from General Conditions. The following designated provisions of the General Conditions are hereby determined to be inapplicable to the proposed work and, therefore, are hereby excluded from the terms of the Notice to Bidders, Proposal, Agreement and other contract documents as though entirely omitted from said General Conditions: (1) Section 6-02. Office at the Site (2) Section 7-03. Surveys No other exclusions. SECTION 15. AMENDMENTS TO GENERAL CONDITIONS 15-01. Sections of General Conditions to be Amended. The following designated sections of the Special Provisions are hereby amended to read as follows: No amendments. Page 247 of 378 FAIRGROUNDS STORM DRAIN REPLACEMENT 51 Spec No.25-02 BID SUBMITTAL CHECKLIST The following is a checklist to assist you in your submission of your bid documents. Please make sure you include the following when submitting your bid documents to reduce the risk of having your bid rejected: o Proposal (Page 52)  Unit prices filled out clearly.  Extended prices filled out clearly and calculated correctly  Total bid amount filled out clearly and calculated correctly  Sign the proposal, and provide complete information  CLSB No. and expiration date  Department of Industrial Relations Public Works Contractor Registration Number o Fair Employment Practices Certification (Page 56)  Filled out completely per instruction o Worker’s Compensation Certificate (Page 57)  Filled out completely per instruction o Certification of Non-Discrimination in Employment (Page 57)  Filled out completely per instruction o List of Proposed Subcontractors (Page 59)  Filled out completely per instruction o Statement of Experience (Page 60) o Signature of Bidder (Page 61)  Filled out completely per instruction  Authorized signature provided o Bidder’s Bond (Page 62)  Filled out completely per instruction o Non-Collusion Affidavit (Page 63)  Filled out completely per instruction  Notarized o Addenda o Check the City website for any addenda issued: www.cityofukiah.com/purchasing Please note that actual acknowledgment of addenda is not required to submit with your bid. Refer to Section 1-11 and 3-07 of the General Conditions. Page 248 of 378 FAIRGROUNDS STORM DRAIN REPLACEMENT 52 Spec No.25-02 CITY OF UKIAH MENDOCINO COUNTY, CALIFORNIA PROPOSAL FOR FAIRGROUNDS STORM DRAIN REPLACEMENT SPECIFICATION NO. 25-02 The undersigned, as bidder, declares that he or she has examined thoroughly all of the contract documents herein contained, that this proposal is made without collusion with any other person, firm or corporation and that all laws and ordinances relating to the interest of public officers in this contract have been complied with in every respect. AND he or she proposes and agrees, if this proposal is accepted, 1) that he or she will contract with the City of Ukiah, Mendocino County, California, in the form of the copy of the agreement herein contained a) to provide all necessary machinery, tools, apparatus and other means of construction; b) to furnish all materials; c) to provide all superintendence, overhead expenses and all labor and expenses of whatever nature necessary to complete the job in conformity with the specifications and drawings and other contract provisions herein or reasonably implied hereby or as necessary to complete the work in the manner and within the time named herein and according to the requirements and to the reasonable satisfaction of the City Engineer; d) to pay all charges of freight transportation and hauling; 2) that he or she indemnifies the City against any loss or damage arising from any act of the undersigned as Contractor; and 3) that he or she will accept as full payment therefor the following sums: Page 249 of 378 FAIRGROUNDS STORM DRAIN REPLACEMENT 53 Spec No.25-02 BIDDING SCHEDULE In the case of any discrepancy between the unit price and the total set forth for the item, the unit price shall prevail; provided, however, that if the amount set forth as a unit price is ambiguous, unintelligible or uncertain for any reason, or is omitted, or in the case of lump sum items, is not the same amount as the entry in the “Total” column, then the amount set forth in the “Total” column for the item shall prevail in accordance with the following: 1. As to lump sum items, the amount set forth in the “Total” column shall be the unit price; 2. As to unit basis items, the amount set forth in the “Total” column shall be divided by the estimated quantity for the item and the price thus obtained shall be the unit price. The Total Base Bid shall be the sum of the items in the “Total” column. In case of discrepancy between the sum of the items in the “Total” column and the amount entered as Total Base Bid, the sum of the “Total” column items shall prevail. The bid comparison will be based on the sum of the items in the “total” column for each bidder. The Unit prices for the various Construction Items below include all costs associated with the General Conditions, Special Provisions, Requirements of the Construction Contract, and represent the total, complete, in-place cost for each specific Construction Item in accordance with the Construction Documents, including all elements, work components, accessories, and connections, shown in applicable details or required to yield a complete, sound and functional component or system appropriate for its intended function, whether or not such is specifically described or listed in any description of measurement or payment. The total amount of the Construction items below shall represent the total and complete cost of the fully functional Project. All work not specifically listed below be required to complete the work of the various construction items and the cost of such shall be considered as included throughout the various unit prices indicated. Lowest bid will be based on the lowest Base Bid, not including the add alternate bid item. Page 250 of 378 FAIRGROUNDS STORM DRAIN REPLACEMENT 54 Spec No.25-02 NAME OF BIDDER: SPEC #: 25-02 PROJECT NAME: FAIRGROUNDS STORM DRAIN REPLACEMENT Item No. Description Unit of Measure Quantity Unit Price Total 1 MOBILIZATION LS 1 $__________ $_____________________ 2 TRAFFIC CONTROL LS 1 $__________ $_____________________ 3 POTHOLING LS 1 $__________ $_____________________ 4 TEMPORARY REMOVE/REINSTALL FENCING LS 1 $__________ $_____________________ 5 24" ADS N12 STORM DRAIN LF 462 $__________ $_____________________ 6 24" RCP STORM DRAIN (CLASS IV) LF 100 $__________ $_____________________ 7 30" ADS N12 STORM DRAIN LF 177 $__________ $_____________________ 8 36" ADS N12 STORM DRAIN LF 1098 $__________ $_____________________ 9 36"X36" JUNCTION BOX EA 1 $__________ $_____________________ 10 48"X48" JUNCTION BOX EA 3 $__________ $_____________________ 11 48" STORM DRAIN MANHOLE EA 1 $__________ $_____________________ 12 4'X6' JUNCTION BOX EA 2 $__________ $_____________________ 13 CONNECT EXISTING 8"-18" SD TO NEW JUNCTION BOX EA 3 $__________ $_____________________ 14 CONNECT NEW 24" TO EXISTING JUNCTION BOX EA 2 $__________ $_____________________ 15 CONNECT NEW 30" SD TO EXISTING MANHOLE EA 1 $__________ $_____________________ 16 CONNECT EXISTING 12" SD TO NEW 24" RCP PIPE EA 1 $__________ $_____________________ 17 SLURRY FILL AND ABANDON STORM DRAIN LS 1 $__________ $_____________________ 18 REMOVE EXISTING STORM DRAIN AND JUNCTION BOXES LS 1 $__________ $_____________________ 19 REMOVE AND DISPOSE REDWOOD TREE (APPROX. DBH 60 INCHES) EA 2 $__________ $_____________________ Page 251 of 378 FAIRGROUNDS STORM DRAIN REPLACEMENT 55 Spec No.25-02 20 CLEAR & GRUBB EX. BRUSH IN PIPELINE ROUTE AND DITCH LS 1 $__________ $_____________________ 21 GRADING AND SOIL REMOVAL CY 1200 $__________ $_____________________ 22 RUBBER DUCKBILL CHECK VALVE 36” EA 1 $__________ $_____________________ 22 TRENCH PAVING HMA 3" TON 4 $__________ $_____________________ TOTAL BASE BID $___________________________________ We, the undersigned, acknowledge that the City Council has reserved the right to reject any or all bids and to determine which proposal is, in its opinion, the lowest responsive bid from a responsible bidder and that which it deems in the best interest of the City to accept. We, the undersigned, further agree, if this proposal shall be accepted, to sign the agreement and to furnish the required bonds with satisfactory surety, or sureties, within fifteen (15) calendar days after written notice that the contract is ready for signature; and, if the undersigned shall fail to contract, as aforesaid, it shall be understood that he or she has abandoned the contract and that, therefore, this proposal shall be null and void and the proposal guaranty accompanying this proposal, or the amount of said guaranty, shall be forfeited to and become the property of the City. Otherwise, the proposal guaranty accompanying this proposal shall be returned to the undersigned. Witness our hands this day of ___________________, 20____. Licensed in accordance with an act providing for the registration of California Contractors License No. ______________, expiration date ________________. THE CONTRACTOR'S LICENSE NUMBER AND EXPIRATION DATE STATED HEREIN ARE MADE UNDER PENALTY OF PERJURY. Department of Industrial Relations Public Works Contractor Registration Number:_____________________ Signature of bidder or bidders, with business name, address, phone number and fax number: _________________________________________________________________ _________________________________________________________________ _________________________________________________________________ _________________________________________________________________ Notice: In the case of a corporation, give below the addresses of the principal office thereof and names and addresses of the President, Secretary, Treasurer. _________________________________________________________________ _________________________________________________________________ _________________________________________________________________ Page 252 of 378 FAIRGROUNDS STORM DRAIN REPLACEMENT 56 Spec No.25-02 FAIR EMPLOYMENT PRACTICES CERTIFICATION TO:_____________________________________________________________ ________________________________________________________________ The undersigned, in submitting a bid for performing the following work by Contract, hereby certifies that he or she has or will meet the standards of affirmative compliance with the Fair Employment Practices requirements of the Special Provisions contained herein. FAIRGROUNDS STORM DRAIN REPLACEMENT ________________________________________________________________ (Signature of Bidder) Business Mailing Address: _________________________________________________ _________________________________________________ _________________________________________________ Business Location: _________________________________________________ _________________________________________________ (The bidder shall execute the certification of this page prior to submitting his or her proposal.) Page 253 of 378 FAIRGROUNDS STORM DRAIN REPLACEMENT 57 Spec No.25-02 WORKER'S COMPENSATION CERTIFICATE I am aware of the provisions of Section 3700 of the Labor Code which require every employer to be insured against liability for Worker's Compensation or undertake self-insurance in accordance with the provisions of that code and I will comply with such provisions before commencing the performance of the work of this contract. Witness my hand this________ day of _______________, 200____ Signature of Bidder, with Business Address: __________________________________________________ __________________________________________________ __________________________________________________ __________________________________________________ Page 254 of 378 FAIRGROUNDS STORM DRAIN REPLACEMENT 58 Spec No.25-02 CERTIFICATION OF NONDISCRIMINATION IN EMPLOYMENT The bidder represents that he or she has/has not, participated in a previous contract or subcontract subject to either the equal opportunity clause herein or the clause contained in Section 301 of Executive Order 10925; that he or she has/has not, filed all required compliance reports; and that representations indicating submission of required compliance prior to subcontract awards. Signature and address of Bidder: __________________________________________________ Date_____________ __________________________________________________ __________________________________________________ __________________________________________________ (This certification shall be executed by the bidder in accordance with Section 60-1.6 of the Regulations of the President's Committee on Equal Employment Opportunity for implementing Executive Orders 10925 and 11114.) Page 255 of 378 FAIRGROUNDS STORM DRAIN REPLACEMENT 59 Spec No.25-02 LIST OF PROPOSED SUBCONTRACTORS In compliance with the provisions of Sections 4100-4108 of the California Public Contract Code and any amendments thereof, each bidder shall set forth (a) the name and location of the place of business of each subcontractor who will perform work or labor or render service in or about the construction site or a subcontractor licensed by the State of California who, under subcontract to the prime contractor, specially fabricates and installs a portion of the work or improvement according to detailed drawings contained in the plans and specifications in an amount in excess of one-half of 1 percent of the total bid and (b) the California Contractor License Number for each subcontractor, and (c) the portion of the work to be done by each subcontractor.(See General Conditions Section 1-09.) Include with the name of each sub-contractor their Department of Industrial Relations Public Works Contractor Registration Number. SUBCONTRACTOR NAME SUBCONTRACTOR LICENSE NUMBER SUBCONTRACTOR DIR REGISTRATION NUMBER SUBCONTRACTOR BUSINESS ADDRESS DESCRIPTION OF WORK Page 256 of 378 FAIRGROUNDS STORM DRAIN REPLACEMENT 60 Spec No.25-02 STATEMENT OF EXPERIENCE OF BIDDER The bidder is required to state below what work of similar magnitude or character he or she has done and to give references that will enable the City Council to judge of his or her experience, skill and business standing and his or her ability to conduct work as completely and rapidly as required under the terms of the contract. ____________________________________________________________________________________ ____________________________________________________________________________________ ____________________________________________________________________________________ ____________________________________________________________________________________ ____________________________________________________________________________________ ____________________________________________________________________________________ ____________________________________________________________________________________ ____________________________________________________________________________________ ____________________________________________________________________________________ ____________________________________________________________________________________ ____________________________________________________________________________________ ____________________________________________________________________________________ ____________________________________________________________________________________ ____________________________________________________________________________________ ____________________________________________________________________________________ ____________________________________________________________________________________ ____________________________________________________________________________________ ____________________________________________________________________________________ ____________________________________________________________________________________ ____________________________________________________________________________________ ____________________________________________________________________________________ ____________________________________________________________________________________ Page 257 of 378 FAIRGROUNDS STORM DRAIN REPLACEMENT 61 Spec No.25-02 SIGNATURE(S) OF BIDDER Accompanying this proposal is ___________________________________ (insert the words "cash ($)", "cashier's check" or "bidder's bond", as the case may be) in an amount equal to at least 10 percent of the bid. The names of all persons interested in the foregoing proposal as principals are as follows: IMPORTANT NOTICE: If bidder or other interested person is a corporation, provide the legal name of corporation and also the names of the president, secretary, treasurer and manager thereof. If a co-partnership, provide the true name of firm and also the names of all individual co-partners composing the firm. If bidder or other interested person is an individual, provide the first and last names in full. _________________________________________________________________ _________________________________________________________________ _________________________________________________________________ Licensed in accordance with an act providing for the registration of Contractors: License No. ______________________________, License Expiration Date . Signature(s) of Bidder: ______________________________________________ ______________________________________________ ______________________________________________ NOTE: If bidder is a corporation, the legal name of the corporation shall be set forth above together with the signature of the officer or officers authorized to sign contracts on behalf of the corporation; if bidder is a co-partnership, the true name of the firm shall be set forth above together with the signature of the partner or partners authorized to sign contracts in behalf of the co-partnership; and if bidder is an individual, his or her signature shall be placed above. If a member of a partnership, a Power of Attorney must be on file with the Department prior to opening bids or submitted with the bid; otherwise, the bid will be disregarded as irregular and unauthorized. Business address: ___________________________________________________ ___________________________________________________ Place of residence: ___________________________________________________ ___________________________________________________ Dated: __________________ CITY OF UKIAH Page 258 of 378 FAIRGROUNDS STORM DRAIN REPLACEMENT 62 Spec No.25-02 Mendocino County, California BIDDER'S BOND KNOW ALL MEN BY THESE PRESENTS, That we, ______________________________________________________________ ________________________________________________________________, as PRINCIPAL and ________________________________________________________________ ________________________________________________________________, as SURETY, are held and firmly bound unto the City of Ukiah in the penal sum of 10 PERCENT OF THE TOTAL AMOUNT OF THE BID of the Principal above named, submitted by said Principal to the City of Ukiah, as the case may be, for the work described below, for the payment of which sum in lawful money of the United States, well and truly to be made, to the City Clerk to which said bid was submitted, we bind ourselves, our heirs, executors, administrators and successors jointly and severally, firmly by these presents. In no case shall the liability of the surety hereunder exceed the sum of $____________________ THE CONDITION OF THIS OBLIGATION IS SUCH, That whereas the Principal has submitted the above mentioned bid to the City of Ukiah, as aforesaid, for certain construction specifically described as follows, for which bids are to be opened at the Office of the City Clerk, Ukiah Civic Center, Ukiah, California, on JULY 1, 2025 for FAIRGROUNDS STORM DRAIN REPLACEMENT. NOW, THEREFORE, If the aforesaid Principal is awarded the contract and, within the time and manner required under the specifications, after the prescribed forms are presented to him or her for signatures, enters into a written contract, in the prescribed form, in accordance with the bid and files two bonds with the City of Ukiah, one to guarantee faithful performance and the other to guarantee payment for labor and materials, as required by law, then this obligation shall be null and void; otherwise, it shall be and remain in full force and virtue. IN WITNESS WHEREOF, we have hereunto set our hands and seals on this ______ day of ________________, A.D. 20_____. __________________________________________________(Seal) __________________________________________________(Seal) __________________________________________________(Seal) Principal __________________________________________________(Seal) __________________________________________________(Seal) __________________________________________________(Seal) Surety Address: __________________________________________________________ __________________________________________________________ __________________________________________________________ Page 259 of 378 FAIRGROUNDS STORM DRAIN REPLACEMENT 63 Spec No.25-02 NON-COLLUSION AFFIDAVIT Note: Bidder shall execute the affidavit on this page prior to submitting his or her bid. To City Council, City of Ukiah: The undersigned in submitting a bid for performing FAIRGROUNDS STORM DRAIN REPLACEMENT by contract, being duly sworn, deposes and says: that he or she has not, either directly or indirectly, entered into any agreement, participated in any collusion, or otherwise taken any action in restraint of free competitive bidding in connection with such contract. __________________________________________________ __________________________________________________ __________________________________________________ Signature(s) of Bidder Business Address:__________________________________________________ __________________________________________________ __________________________________________________ Place of Residence:__________________________________________________ __________________________________________________ __________________________________________________ NOTARIZATION Subscribed and sworn to before me this ______ day of _________, 20____. __________________________________________________ Notary Public in and for the County of______________________________, State of California. My Commission Expires ________________________, 20 ____. Page 260 of 378 FAIRGROUNDS STORM DRAIN REPLACEMENT 64 Spec No.25-02 CITY OF UKIAH Mendocino County, California AGREEMENT FOR FAIRGROUNDS STORM DRAIN REPLACEMENT SPECIFICATION NO. 25-02 THIS AGREEMENT, made this ______ day of ___________________, 20____, by and between the City of Ukiah, Mendocino County, California, hereinafter called the City and _______________________ hereinafter called the Contractor, WITNESSETH: WHEREAS, the City has caused to be prepared in accordance with law, specifications, drawings and other contract documents for the work herein described and shown and has approved and adopted these contract documents, specifications and drawings and has caused to be published in the manner and for the time required by law a notice to bidders inviting sealed proposals for doing the work in accordance with the terms of this contract and WHEREAS, the Contractor, in response to the notice to bidders, has submitted to the City a sealed proposal accompanied by a proposal guaranty in an amount of not less than 10 percent of the bid price for the construction of the proposed work in accordance with the terms of this contract and WHEREAS, the City, in the manner prescribed by law, has publicly opened, examined and canvassed the proposals submitted and as a result has determined and declared the Contractor to be the lowest and best regular responsible bidder for the work and for the sums named in the proposal, NOW, THEREFORE, THIS AGREEMENT WITNESSETH: Article 1. Work to be Done and Contract Days Allowed. That the Contractor shall provide all necessary machinery, tools, apparatus and other means of construction; shall furnish all materials, superintendence, overhead, expenses, all labor and expenses of whatever nature necessary for completion of the work in conformity with the Special Provisions and other contract documents hereto attached and according to such instructions as may be given by the Engineer. The Contractor shall complete the work within 120 WORKING days. Contract days shall be counted starting with the 10th day following receipt of notice that the contract has been executed by the City. Contractor, at his or her option, may begin work prior to start of counting contract days, however, in no event shall the Contractor start work without giving notification to the Engineer at least 72 hours prior to the start of work, without obtaining an encroachment permit from the City, or without having submitted certificates of insurance that have been accepted and approved by the Engineer Article II. Contract Prices. That the City shall pay the Contractor the prices stated in the proposal submitted by the Contractor, for complete performance of the contract by the Contractor. The Contractor hereby agrees to accept the prices as full compensation for all material and appliances necessary to the work, for all labor and use of tools and other implements necessary to execute the work contemplated in this contract; for all loss or damage arising out of the Page 261 of 378 FAIRGROUNDS STORM DRAIN REPLACEMENT 65 Spec No.25-02 nature of the work or from the action of the elements, or from any unforeseen obstructions or difficulties which may be encountered in the prosecution of the work; for all risks of every description connected therewith; for all expenses of the work, as herein specified; for all liability and other insurance, for all overhead and other expenses incident to the work; all according to the Contract Drawings, the Special Provisions, the Details, the instructions and the requirements of the City. Article III. Labor Discrimination. Attention is directed to Section 1735 of the Labor Code, which reads as follows: "No discrimination shall be made in the employment of persons upon public works because of the race, color, national origin or ancestry, or religion of such persons and every contractor for public works violating this section is subject to all the penalties imposed for a violation of this chapter." In connection with the performance of work under this contract, the Contractor agrees as follows: (a) The Contractor will not willfully discriminate against any employee or an applicant for employment because of race, color, religion, ancestry, or national origin. The Contractor will take affirmative action to ensure that applicants are employed and that employees are treated during employment without regard to their race, color, religion, ancestry, or national origin. Such action shall include, but not be limited to, the following: employment, upgrading, demotion or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The Contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided by the awarding authority setting forth the provisions of this Fair Employment Practice section. (b) The Contractor will send to each labor union or representative of workers with which he or she has a collective bargaining agreement or other contract or understanding, a notice, to be provided by the awarding authority, advising the said labor union or worker's representative of the Contractor's commitments under this section, to employees and applicants for employment. (c) The Contractor will permit access to his or her records of employment, employment advertisements, application forms and other pertinent data and records by the Fair Employment Practices Commission, City of Ukiah or any other appropriate agency of the State of California designated by the awarding authority, for the purposes of investigation to ascertain compliance with the Fair Employment Practices section of this contract. (d) A finding of willful violation of the Fair Employment Practices section of this Contract or of the Fair Employment Practices Act shall be regarded by the awarding authority as a basis for determining the Contractor to be not a "responsible bidder" as to future contracts for which such Contractor may submit bids, for revoking the Contractor's pre-qualification rating, if any and for refusing to establish, reestablish or renew a pre-qualification rating for the Contractor. The City of Ukiah shall deem a finding of willful receipt of written notice from the Fair Employment Practices Act to have occurred upon that it has investigated and determined that the Contractor has violated the Fair Employment Practices Act and has issued an order under Labor Code Section 1426 or obtained an injunction under Labor Code Section 1429. Upon receipt of such written notice from the Fair Employment Practices Commission, the City shall notify the Contractor that unless he or she demonstrates to the satisfaction of the awarding authority within a stated period that the violation has been corrected, his or her pre-qualification rating will be revoked at the expiration of such period. (e) The Contractor agrees that should the City determine that the Contractor has not complied with the Fair Employment Practices section of this Contract, then pursuant to Labor Code Section 1735 and 1775 the Contractor shall, as a penalty to the City, forfeit for each calendar day or portion thereof, for Page 262 of 378 FAIRGROUNDS STORM DRAIN REPLACEMENT 66 Spec No.25-02 each person who was denied employment as a result of such non-compliance, the penalties provided in the Labor Code for violation of prevailing wage rates. Such monies may be recovered from the Contractor. The City may deduct any such damages from any monies due the Contractor. (f) Nothing contained in this Fair Employment Practices section shall be construed in any manner of fashion so as to prevent the City or the State of California from pursuing any other remedies that may be available at law. (g) Prior to awarding the Contract, the Contractor shall certify to the awarding authority that he or she has or will meet the following standards for affirmative compliance, which shall be evaluated in each case by the awarding authority: (1) The Contractor shall provide evidence, as required by the City that he or she has notified all supervisors, foremen and other personnel officers in writing of the content of the anti-discrimination clause and their responsibilities under it. (2) The Contractor shall provide evidence, as required by the City, that he or she has notified all sources of employees’ referrals (including unions, employment agencies, advertisements, Department of Employment) of the content of the anti-discrimination clause. (3) The Contractor shall file a basic compliance report, as required by the City. Willfully false statements made in such reports shall be punishable as provided by law. The compliance report shall also spell out the sources of the work force and who has the responsibility for determining whom to hire, or whether or not to hire. (4) Personally, or through his or her representatives, the Contractor shall, through negotiations with the unions with whom he or she has agreements, attempt to develop an agreement which will: a. Spell out responsibilities for nondiscrimination in hiring, referral, upgrading and training. b. Otherwise implement an affirmative anti-discrimination program in terms of the unions' specific areas of skill and geography to the end that qualified minority workers will be available and given and equal opportunity for employment. (5) The Contractor shall notify the City of opposition to the anti-discrimination clause by individuals, firms or organizations during the period of its pre-qualification. (h) The Contractor will include the provisions of the foregoing paragraphs 1 through 5 in every first tier subcontract so that such provisions will be binding upon each such subcontractor. (i) The "Fair Employment Practices Certification" must be completed and signed prior to the time of submitting the bid. Article IV. Parts of the Contract. That the complete contract consists of the following documents, all of which shall be considered a part of this agreement. 1. Notice to Bidders 2. Wage Rates 3. General Conditions 4. Technical Specifications 5. Proposal 6. Fair Employment Practices Certification 7. Agreement Page 263 of 378 FAIRGROUNDS STORM DRAIN REPLACEMENT 67 Spec No.25-02 8. Contract Bonds 9. Contract Drawings and Construction Details 10. Standard Drawings 11. Indemnification Agreement IN WITNESS WHEREOF, this contract being executed in duplicate and the parties having caused their names to be signed by authority of their duly authorized office this _____ day of _____________, 20____. CITY OF UKIAH, MENDOCINO COUNTY, CALIFORNIA By: ______________________________________________________________ CITY MANAGER, CITY OF UKIAH Attest: ______________________________________________________________ CITY CLERK, CITY OF UKIAH By: ______________________________________________________________ CONTRACTOR Attest: ______________________________________________________________ Title: ______________________________________________________________ The foregoing contract is approved as to form and legality this ______ day of ______________, 20 ____. __________________________________________________ CITY ATTORNEY, CITY OF UKIAH Page 264 of 378 FAIRGROUNDS STORM DRAIN REPLACEMENT 68 Spec No.25-02 INDEMNIFICATION AGREEMENT This Indemnification Agreement is made and entered in Ukiah, California, on _________________, 20____, by and between the City of Ukiah (Ukiah) and ______________________________________ (Contractor). Contractor is _________________________________________________________________________________ ___________________________________________ for Ukiah. As a condition of issuing the work order, attached hereto, Ukiah requires assurance that Contractor will protect Ukiah from damage or damage claims which arise from its performance of the work. Accordingly, Contractor agrees as follows: 1. Indemnification. Contractor shall indemnify and hold harmless Ukiah and its officers, agents, and employees from and against any claim, loss, or damage, including the legal and other costs of defending against any claim of damage or loss which arises out of the Contractor’s negligent or wrongful performance under the work order attached hereto, except for claims, losses, or damages resulting from the sole and exclusive negligence or other wrongful conduct of Ukiah or its officers, agents and employees. CONTRACTOR BY: _______________________________________________ TITLE: _______________________________________________ Page 265 of 378 FAIRGROUNDS STORM DRAIN REPLACEMENT 69 Spec No.25-02 CITY OF UKIAH Mendocino County, California PERFORMANCE BOND BOND No._____________________ KNOW ALL PERSONS BY THESE PREESNTS: THAT WHEREAS, the City of Ukiah, organized and operating under the laws of the State of California, (hereinafter referred to as the “City”) has awarded to ______________________________, (hereinafter referred to as the “Contractor”) an agreement for Contract No. _______________ (hereinafter referred to as the “Project”). WHEREAS, the work to be performed by the Contractor is more particularly set forth in the Contract for the Project dated _______________________, (hereinafter referred to, together with all attachments and exhibits thereto, as “Contract Documents”), the terms and conditions of which are expressly incorporated herein by reference; and WHEREAS, the Contractor is required by the Contract Documents to perform the terms thereof and to furnish a bond for the faithful performance of said Contract Documents. NOW, THEREFORE, we, __________________________, the undersigned Contractor and _________________________, as Surety, a corporation organized and duly authorized to transact business under the laws of the State of California, are held firmly bound until the City in the sum of ______________________________ ($_________________), for which amount well and truly to be made, we bind ourselves, our heirs ,executors and administrators, successors and assigns, jointly and severally, firmly by these presents. THE CONDITION OF THIS OBLIGATION IS SUCH that, if the Contractor, his or its heirs, executors, administrators, successors or assigns, shall in all things stand to and abide by, and well and truly keep and perform the covenants, conditions and agreements in the Contract Documents and any alteration thereof made as therein provided, on its part, to be kept and performed at the time and in the manner therein specified, and in all respects according to their intent and meaning; and shall faithfully fulfill all obligations; and shall indemnify and save harmless the City, its officials, officers, employees, and authorized volunteers, as stipulated in said Contract Documents, then this obligation shall become null and void; otherwise it shall be and remain in full force and effect. As part of the obligation secured hereby and in addition to the face amount specified therefore, there shall be included costs and reasonable expenses and fees including reasonable attorneys’ fees, incurred by the City in enforcing such obligation. As a condition precedent to the satisfactory completion of the Contract Documents, unless otherwise provided for in the Contract Documents, the above obligation shall hold good for a period of one (1) year after the acceptance of the work by the City, during which time if Contractor shall fail to make full, complete, and satisfactory repair and replacements and totally protect the City from loss or damage resulting from or caused by defective materials or faulty workmanship. The obligations of Surety hereunder shall continue so long as any obligation of Contractor remains. Nothing herein shall limit the City’s rights or the Contractor or Surety’s obligations under the Contract Documents, law or equity, including, but not limited to, California Code of Civil Procedure Section 337.15. Whenever Contractor shall be, and is declared by the City to be, in default under the Contract Documents, the Surety shall remedy the default pursuant to the Contract Documents, or shall promptly, at the City’s option: i. Take over and complete the Project in accordance with all terms and conditions in the Contract Documents; or ii. Obtain a bid or bids for completing the Project in accordance with all terms and conditions in the Contract Documents and upon determination by Surety of the lowest responsive and responsible bidder, arrange for a contract between such bidder, the Surety and the City, and make available as work progresses sufficient funds to pay the cost of completion of the Project, less the balance of the contract price, including other costs and damages for which Surety may be liable. The term “balance of the contract Page 266 of 378 FAIRGROUNDS STORM DRAIN REPLACEMENT 70 Spec No.25-02 price” as used in this paragraph shall mean the total amount payable to Contractor by the City under the Contract and any modification thereto, less any amount previously paid by the City to the Contractor and any other set offs pursuant to the Contract Documents. iii. Permit the City to complete the Project in any manner consistent with California law and make available as work progresses sufficient funds to pay the cost of completion of the Project, less the balance of the contract price, including other costs and damages for which Surety may be liable. The term “balance of the contract price” as used in this paragraph shall mean the total amount payable to Contractor by the City under the Contract and any modification thereto, less any amount previously paid by the City to the Contractor and any other set offs by the City pursuant to the Contract Documents. Surety expressly agrees that the City may reject any contractor or subcontractor which may be proposed by Surety in fulfillment of its obligations in the event of default by the Contractor. Surety shall not utilize Contractor in completing the Project nor shall Surety accept a bid from Contractor for completion of the Project if the City, when declaring the Contractor in default, notifies Surety of the City’s objection to Contractor’s further participation in the completion of the Project. The Surety, for value received, hereby stipulates and agrees that no change, extension of time, alteration or addition to the terms of the Contract Documents or to the Project to be performed thereunder shall in any way affect its obligation on this bond, and it does hereby waive notice of any such change, extension of time, alteration or addition to the terms of the Contract Documents or to the Project. [REMAINDER OF PAGE LEFT INTENTIONALLY BLANK] Page 267 of 378 FAIRGROUNDS STORM DRAIN REPLACEMENT 71 Spec No.25-02 IN WITNESS WHEREOF, we have hereunto set our hands and seals this ____ day of ___________________, 2022. (Corporate Seal) ________________________________ Contractor/Principal By______________________________ Title_____________________________ (Corporate Seal) _________________________________ Surety By_______________________________ Attorney-in-Fact (Attach Attorney-in Fact Certificate) Title______________________________ The rate of premium on this bond is __________________ per thousand. The total amount of premium charges is $_________________________. (The above must be filled in by corporate attorney.) THIS IS A REQUIRED FORM. Any claims under this bond may be addressed to: (Name and Address of Surety) ________________________________ ________________________________ ________________________________ (Name and Address of Agent or ________________________________ Representative for service of process in ________________________________ California, if different from above) ________________________________ (Telephone number of Surety and Agent _______________________________ or Representative for service of process in California) Page 268 of 378 FAIRGROUNDS STORM DRAIN REPLACEMENT 72 Spec No.25-02 CITY OF UKIAH Mendocino County, California PAYMENT BOND BOND No. ____________________ KNOW ALL PERSONS BY THESE PRESENTS: WHEREAS, the City of Ukiah (“City”) has awarded to _______________________ (“Contractor/Principal”) a contract (City Agreement No. _____________, dated _________________, ___________, referred to as the “Agreement”) for the work described as _______________________. The Agreement is incorporated by this reference into this Payment Bond (“Bond”); and WHEREAS, Contractor/Principal is required to furnish a bond in connection with the Agreement and pursuant to California Civil Code section 9550; NOW, THEREFORE, we ____________________________________________, the undersigned Contractor/Principal, and _____________________ (“Surety”), a corporation organized and existing under the laws of the State of _____________________, and duly authorized to transact business under the laws of the State of California, as Surety, are held firmly bound until the City, and to any and all persons, companies, or corporations entitled by law to file stop payment notices under California Civil Code Section 9100, or any person, company, or corporation entitled to make a claim on this bond, in the sum of $_________________________, for which payment will and truly be made, we bind ourselves, our heirs, executors and administrators, successors and assigns, jointly and severally, firmly by these presents. THE CONDITION OF THIS OBLIGATION IS SUCH that if Contractor/Principal, its heirs, executors, administrators, successors, or assigns, or subcontractor, shall fail to pay any person or persons named in Civil Code section 9100; or fail to pay for any materials, provisions, or other supplies, used in, upon, for , or about the performance of the work contracted to be done, or for any work or labor thereon of any kind, or for amounts due under the Unemployment Insurance Code, with respect to work or labor thereon of any kind; or shall fail to deduct, withhold, and pay over to the Employment Development Department, any amounts required to be deducted, withheld, and paid over by Unemployment Insurance Code Section 13020 with respect to work and labor thereon of any kind, then Surety will pay for the same, in an amount not exceeding the amount herein above set forth, and in the event suit is brought upon this bond, also will pay such reasonable attorneys’ fees as shall be fixed by the court, awarded and taxed as provided in California Civil Code Section 9550, et seq. It is further stipulated and agreed that the Surety of this bond shall not be exonerated or released from the obligation of the bond by any change, extension of time for performance, addition, alteration or modification in, to, or of any contract, plans, or specifications, or agreement pertaining or relating to any scheme or work of improvement herein above described; or pertaining or relating to the furnishing of labor, materials, or equipment therefor; nor by any change or modification of any terms of payment or extension of time for payment pertaining or relating to any scheme or work of improvement herein above described; nor by any rescissions or attempted rescission of the contract, agreement or bond; nor by any conditions precedent or subsequent in the bond attempting to limit the right of recovery of claimants otherwise entitled to recover under any such contract or agreement or under the bond; nor by any fraud practiced by any person other than the claimant seeking to recover on the bond; and that this bond be construed most strongly against the Surety and in favor of all persons for whose benefit such bond is give; and under no circumstances shall the Surety be released from liability to those for whose benefit such bond has been given, by reason of any breach of contract between the Owner and Contractor/Principal or on the part of any oblige named in such bond; that the sole condition of recovery shall be that the claimant is a person described in California Civil Code section 9100, and who has not been paid the full amount of his or her claim; and that the Surety does hereby waive notice of any such change, extension of time, addition, alteration or modification herein mentioned, including but not limited to the provisions of section 2819 and 2845 of the California Civil Code. Any notice to Surety may be given in the manner specified in the Agreement and delivered or transmitted to Surety as follows: Page 269 of 378 FAIRGROUNDS STORM DRAIN REPLACEMENT 73 Spec No.25-02 Attn:__________________________________________ Address:_______________________________________ City/State/Zip:___________________________________ Phone:_________________________________________ Fax:___________________________________________ Email:__________________________________________ IN WITNESS WHEREO, two identical counterparts of this Bond, each of which shall for all purposes be deemed an original thereof, have been duly executed by Contractor/Principal and Surety above named, on the __ day of ____________________, 202__. __________________________________ (SEAL) Contractor/Principal By_____________________________________ Contractor’s Representative ______________________________________ Contractor/Principal’s Address ______________________________________ City,State,Zip _________________________________(SEAL) Surety By_____________________________________ Surety’s Representative ______________________________________ Surety’s Address ______________________________________ City,State,Zip ______________________________________ Telephone Number NOTE: Signatures of those executing for Surety must be properly acknowledged, The bond must be accompanied by a properly acknowledged Power of Attorney from the Surety authorizing its agent to bind it to this bond. A copy of such Power of Attorney must be in file with the City. Page 270 of 378 FAIRGROUNDS STORM DRAIN REPLACEMENT 74 Spec No.25-02 DIRECTIONS FOR PREPARATION OF PERFORMANCE AND MATERIAL AND LABOR BOND 1. Individual sureties, partnerships, or corporations not in the surety business will not be acceptable. 2. The name of the Principal shall be shown exactly as it appears in the Contract. 3. The penal sum shall not be less than required by the Specifications. 4. If the Principals are partners or joint venturers, each member shall execute the bond as an individual and state his place of residence. 5. If the Principal is a corporation, the bond shall be executed under its corporate seal. If the corporation has no corporate seal, it shall so state and affix a scroll or adhesive seal following the corporate name. 6. The official character and authority of the person(s) executing the bond for the Principal, if a corporation, shall be certified by the Secretary or Assistant Secretary thereof under the corporate seal, or copies attached to such records of the corporation as will evidence the official character and authority of the officer signing, duly certified by the Secretary or Assistant Secretary, under the corporate seal, to be true copies. 7. The current power-of-attorney of the person signing for the surety company must be attached to the bond. 8. The date of the bond must not be prior to the date of the Contract. 9. The following information must be placed on the bond by the surety company: a. The rate of premium in dollars per thousand; and b. The total dollar amount of premium charged. 10. The signature of a witness shall appear in the appropriate place attending to the signature of each party of the bond. 11. Type or print the name underneath each signature appearing on the bond. 12. An executed copy of the bond must be attached to each copy of the Contract (original counterpart) intended for signing. Page 271 of 378 FAIRGROUNDS STORM DRAIN REPLACEMENT 75 Spec No.25-02 CITY OF UKIAH Mendocino County, California DEFECTIVE MATERIAL AND WORKMANSHIP (MAINTENANCE) BOND KNOW ALL MEN BY THESE PRESENTS, That we, _____________________________________________________________________ __________________________________________________________________, as PRINCIPAL and__________________________________________________________________________ ___________________________________________________________________, as SURETY, are held and firmly bound unto the City of Ukiah as Obligee, in the penal sum of ___________________________________________________________________________________ _________________________________________________________($____________________), (5 PERCENT OF THE FINAL CONTRACT AMOUNT) to which payment well and truly to be made, we do bind ourselves, our and each of our heirs, executors, administrators successors and assigns jointly and severally, firmly by these presents. WHEREAS, the said Principal entered into a Contract with the City of Ukiah dated_________________________ for _________________________________________________________________________________ ____________________________________________________________________________________ WHEREAS, said Contract has been completed, and was approved on the ______ day of ___________, _________, NOW, THEREFORE, THE CONDITION OF THIS OBLIGATION IS SUCH, that if the Principal shall guarantee that the work will be free of any defective materials or workmanship which become apparent during the period of one (1) year following completion of the Contract, then this obligation shall be void, otherwise to remain in full force and effect, provided however, any additional warranty or guarantee whether expressed or implied is extended by the Principal or Manufacturer only, and the surety assumes no liability for such a guarantee. Signed, sealed, and dated this __________ day of ____________, 20_____. __________________________________________________(Seal) BY:_______________________________________________(Seal) __________________________________________________(Seal) Principal __________________________________________________(Seal) BY:_______________________________________________(Seal) __________________________________________________(Seal) Surety Page 272 of 378 ITEM#DESCRIPTION QUANTITY UNIT UNIT PRICE EXT PRICE 1 MOBILIZATION 1 LS $25,000.00 $25,000.00 2 TRAFFIC CONTROL 1 LS $7,500.00 $7,500.00 3 POTHOLING 1 LS $7,500.00 $7,500.00 4 TEMPORARY REMOVE/REINSTALL FENCING 1 LS $10,000.00 $10,000.00 5 24" ADS N12 STORM DRAIN 462 LF $200.00 $92,400.00 6 24" RCP STORM DRAIN (CLASS IV)100 LF $225.00 $22,500.00 7 30" ADS N12 STORM DRAIN 177 LF $200.00 $35,400.00 8 36" ADS N12 STORM DRAIN 1098 LF $250.00 $274,500.00 9 36"X36" JUNCTION BOX 1 EA $8,500.00 $8,500.00 10 48"X48" JUNCTION BOX 3 EA $9,000.00 $27,000.00 11 48" STORM DRAIN MANHOLE 1 EA $7,000.00 $7,000.00 12 4'X6' JUNCTION BOX 2 EA $8,000.00 $16,000.00 13 CONNECT EXISTING 8"-18" SD TO NEW JUNCTION BOX 3 EA $3,000.00 $9,000.00 14 CONNECT NEW 24" TO EXISTING JUNCTION BOX 2 EA $3,800.00 $7,600.00 15 CONNECT NEW 30" SD TO EXISTING MANHOLE 1 EA $3,800.00 $3,800.00 16 CONNECT EXISTING 12" SD TO NEW 24" RCP PIPE 1 EA $2,500.00 $2,500.00 17 SLURRY FILL AND ABANDON STORM DRAIN 1 LS $20,000.00 $20,000.00 18 REMOVE EXISTING STORM DRAIN AND JUNCTION BOXES 1 LS $30,000.00 $30,000.00 19 REMOVE AND DISPOSE REDWOOD TREE 2 EA $15,000.00 $30,000.00 20 CLEAR & GRUBB EX. BRUSH IN PIPELINE ROUTE AND DITCH 1 LS $20,000.00 $20,000.00 21 GRADING AND SOIL REMOVAL 1200 CY $50.00 $60,000.00 22 TRENCH PAVING HMA 3"4 TON $250.00 $1,000.00 $716,200.00 $107,430.00 $823,630.00 SUBTOTAL SITEWORK AND CONSTRUCTION ESTIMATING CONTINGENCY 15% CONSTRUCTION TOTAL ATTACHMENT 3 Page 273 of 378 Page 1 of 2 Agenda Item No: 12.a. MEETING DATE/TIME: 6/4/2025 ITEM NO: 2025-622 AGENDA SUMMARY REPORT SUBJECT: Introduction of an Ordinance by Title Only Adopting the Updated Fire Hazard Severity Zone Map for the City of Ukiah Local Responsibility Area, as Released by the California Department of Forestry and Fire Protection (CAL FIRE) Under the Direction of the Office of the State Fire Marshal (OSFM). DEPARTMENT: Community Development PREPARED BY: Craig Schlatter, Community Development Director PRESENTER: Craig Schlatter, Community Development Director; Matt Keizer, Fire Code Official, Ukiah Valley Fire Authority ATTACHMENTS: 1. FHSZ_City_LRA_11x17_Ukiah 2. CAL FIRE-City Correspondence (newest to oldest) 3. FHSZ Map Ordinance - City of Ukiah LRA Summary: Council will consider introduction of an ordinance by title only adopting the updated Fire Hazard Severity Zone map for the City of Ukiah Local Responsibility Area. Background: State law requires the Office of the State Fire Marshal (OSFM) to classify lands within State Responsibility Areas into Fire Hazard Severity Zones and transmit maps of those zones to cities with jurisdictions over the zones (Local Responsibility Areas). The OSFM is to identify areas in the state as Moderate, High, and Very High Fire Hazard Severity Zones consistent with statewide criteria and based on the severity of fire hazard that is expected to prevail in those areas. The Fire Hazard Severity Zone maps are then created by the California Department of Forestry and Fire Protection (CAL FIRE) under the direction of the OSFM. California Government Code Section 51179(a) requires local agencies to designate, by ordinance, Moderate, High, and Very High Fire Hazard Severity Zones in their jurisdictions within 120 days of receiving recommendations from the OSFM pursuant to Section 51178. Local agencies cannot adopt a version of the map lowering the threat. The City of Ukiah received the Local Responsibility Area (LRA) Fire Hazard Severity Zone (FHSZ) Map (Attachment 1) on February 24, 2025, and has until June 24, 2025, to transmit an adopted ordinance to CAL FIRE designating the FHSZ map for the City of Ukiah LRA. Given OSFM's expansion of the Very High FHSZ in the City of Ukiah LRA, Staff and the Fire Severity Ad Hoc engaged with CAL FIRE through letter and by email correspondence to understand OSFM/CAL FIRE's data and analyses. This correspondence, which includes CAL FIRE's responses, is contained in Attachment 2. In Staff's opinion, CAL FIRE's answers were presented from the point of view of the CAL FIRE data modeler and did not directly address the 'why' within many of Staff and the Ad Hoc's questions. At no time did CAL FIRE suggest a potential revision to the City of Ukiah LRA mapping, so the map as presented to the public on February 24, 2025, remains unchanged. Discussion: In accordance with Government Code 51179(a), an Ordinance (Attachment 3) has been prepared for the adoption of the Fire Hazard Severity Zone Map for the City of Ukiah Local Responsibility Area. If the FHSZ Ordinance is introduced and adopted by Council, then 30 days after the adoption date the FHSZ map would be effective. Once effective, Wildland Urban Interface (WUI) standards would be applicable Page 274 of 378 Page 2 of 2 in the expanded Very High FHSZ, which includes much of "Westside" Ukiah. Due to OSFM's expanded Very High FHSZ in the City of Ukiah LRA and to eliminate potential conflicts and confusion in implementation, the Ordinance also establishes a methodology for interpretation of Fire Hazard Severity Zone ratings. Modeled off the City of Sonoma's FHSZ ordinance language, the methodology establishes that when parcels contain more than one FHSZ rating, the highest severity zone prevails for the entirety of the parcel. California Environmental Quality Act The Community Development Director has determined that the adoption and implementation of the Ordinance is exempt from further environmental review under the general rule in California Environmental Quality Act (CEQA) Guidelines Section 15061(b)(3). The adoption of the fire hazard severity zone map is required by law, and because adoption does not involve a commitment to any specific project that may result in a potentially significant physical impact on the environment, it can be seen with certainty that there is no possibility that the ordinance will have a significant effect on the environment. If the Ordinance is introduced, a CEQA Notice of Exemption will be prepared by the Planning Division of the Community Development Department and filed with the County of Mendocino. Staff recommends Council introduce by title only the Ordinance (Attachment 3) adopting the updated Fire Hazard Severity Zone Map for the City of Ukiah Local Responsibility Area, as released by CAL FIRE under the direction of the OSFM. Recommended Action: Introduce Ordinance by title only adopting the updated Fire Hazard Severity Zone Map for the City of Ukiah Local Responsibility Area. BUDGET AMENDMENT REQUIRED: N/A CURRENT BUDGET AMOUNT: N/A PROPOSED BUDGET AMOUNT: N/A FINANCING SOURCE: N/A REVENUE: Yes / No GRANT: Yes / No N/A PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A COORDINATED WITH: Fire Severity Ad Hoc Committee; Darcy Vaughn, Assistant City Attorney STRATEGIC PLAN (SP): N/A CLIMATE INITIATIVES (CI): 10a – Protect from dangerous emissions by preventing fires. GENERAL PLAN ELEMENTS (GP): A6 - Safety Element, Implementation Program P- Fire Hazard Zone Update. Page 275 of 378 City and County boundaries as of 10/22/24 (CA Board of Equalization) CAL FIRE State Responsibility Areas (SRA25_1) CAL FIRE Fire Hazard Severity Zones (FHSZSRA23_3, FHSZLRA_25_1) Data Sources: Daniel Berlant, State Fire Marshal, CA Department of Forestry and Fire Protection Joe Tyler, Director/Fire Chief, CA Department of Forestry and Fire Protection Wade Crowfoot, Secretary for Natural Resources, CA Natural Resources Agency Gavin Newsom, Governor, State of CaliforniaThe State of California and the Department of Forestry and Fire Protection make no representations or warranties regarding the accuracy of data or maps. Neither the State nor the Department shall be liable under any circumstances for any direct, special, incidental, or consequential damages with respect to any claim by any user or third party on account of, or arising from, the use of data or maps. and other relevant factors including areas where winds have been identified by the Office of the State Fire Marshal as a major cause of wildfire spread. statewide criteria and based on the severity of fire hazard that is expected to prevail in those areas. Moderate, high, and very high fire hazard severity zones shall be based on fuel loading, slope, fire weather, Government Code section 51178 requires the State Fire Marshal to identify areas in the state as moderate, high, and very high fire hazard severity zones based on consistent Waterbody Federal Responsibility Area (FRA)Unzoned LRA Incorporated City Projection: NAD 83 California Teale Albers Scale: 1:33,000 at 11" x 17" 0 1 2Km 0 1Mi Very High High Moderate Very High High Moderate Fire Hazard Severity Zones (FHSZ) in Local Responsibility Area (LRA), as Identified by the State Fire Marshal Ukiah 101 222 UNINCORPORATED MENDOCINO CO. February 24, 2025 As Identified by the State Fire MarshalLocal Responsibility Area Fire Hazard Severity Zones CITY OF UKIAH – MENDOCINO COUNTY Fire Hazard Severity Zones in State Responsibility Area (SRA), Effective April 1, 2024 ATTACHMENT 1 Page 276 of 378 1 Craig Schlatter From:CALFIRE State Fire Marshal <calfire.statefiremarshal@fire.ca.gov> Sent:Thursday, May 15, 2025 9:16 AM To:Craig Schlatter Cc:CALFIRE State Fire Marshal Subject:RE: Public Comments from City of Ukiah Regarding 2025 Updated Maps for Fire Hazard Severity Zones in the City of Ukiah Local Responsibility Area Attachments:Fire_Rotation_Analysis_2020_methods.doc Follow Up Flag:Follow up Flag Status:Flagged [EXTERNAL EMAIL] DO NOT CLICK links or attachments unless you recognize the sender and know the content is safe.  Craig Schlatter thank you for your follow up email concerning Fire Hazard Severity Zones (FHSZ) in the City of Ukiah.  Below is a more detailed responses to the issues you raised in your email.  CAL FIRE’s response notes: However, as a matter of historical trend, a significant driver of increased hazard in the area  under question is due to prevalence of recent large fires in areas similar to (and modeled as analogous) to these lands. In  sum, fires since 2007 in the general region have caused expected hazard to increase due to higher burn probability as  modeled.  o What is the area of the “general region,” and how was the size of this region determined? I assume the fires since 2007 noted in the CAL FIRE response refer to the Mendocino Complex fires in 2017? Burn probability assessment within the FHSZ model uses a stratified fire regime approach for estimating fire rotation  — the amount of time required for the total area of the strata to burn in a wildfire.   The inverse of fire rotation is  equivalent to the annual burn probability, which is the actual data product used in the hazard calculations related to  cell‐based flame score and for probability‐normalizing firebrand production numbers.     Rotation regime strata are  defined by Fuel Type/Life form crossed with climate region and further crossed with urban or non‐urban land  classification in Census Blocks.   The design of the strata is to create a classification of land types that generally follow  similar fire environment (ignition density, fuel characteristics, fire weather, and fire control response capacity) that  allows for predicting future fire probabilities.   Attached is a comprehensive methods document describing the  derivation of burn probabilities for FHSZ in detail.    If you wish to look at actual data inputs for areas across the state,  the relevant data elements are available in the SRA and LRA data packages.  Individual polygon size limits are  generally set at minimum of 20 acres. Fire history records used for this model element covers fires from 1991 ‐2020.  o Respectfully, when we look south to our neighbors in the Santa Rosa region, we do not see consistency in CAL FIRE’s reasoning. With the exception of a couple small areas on Santa Rosa’s far east side, we do not see an area of the Santa Rosa LRA within a very high fire hazard severity zone. This seems odd given the destruction of the 2017 Tubbs Fire, the most significant wildfire in California’s history at the time. o Could you please provide additional data and/or methodological explanation to describe why the Ukiah LRA and Santa Rosa LRA would be so different in fire hazard severity zone mapping? o Attached is a side‐by‐side comparison of the Ukiah LRA and Santa Rosa LRA, using the Topo base layer function available in the CAL FIRE FHSZ viewer. The data packages referenced above provide all the relevant input, intermediary, and final zone designations for all  lands in SRA (adopted April 1, 2024) and modeled to derive the 2025 LRA recommended zones.   Reference to the  Tubbs fire as "most damaging" conflates FHSZ as a hazard model with fire impacts, which are not considered as asset  ATTACHMENT 2 Page 277 of 378 2 susceptibility are not reflected in FHSZ.   It is helpful to view FHSZ as fire hazard potential in the future, and recent fire  history is only one element of validation for future conditions and likelihood.     1. CAL FIRE’s response on #2 offers the same reasoning as #1‐ A significant driver of increased hazard in the area  under question is due to the prevalence of recent large fires in areas similar to (and modeled as analogous) to the  areas under question. As the City of Ukiah noted in its April 17 letter, CAL FIRE and OSFM use three different  historical time ranges to document the probability of the area burning: 70 years, 50 years, and 30 years. It would  appear with CAL FIRE’s most recent response, there is a fourth time period of 18 years.  o What time period is CAL FIRE/OSFM using to track historical fire activity?  Per above, specific to estimating burn probability in FHSZ the duration of fire history is 1991‐2020.  o What are the areas similar to (and modeled as analogous) to the areas under question? Is CAL FIRE using  other cities of similar size to Ukiah as a standardized model and basing its determination of fire hazard  severity for Ukiah off this model?  See data package products for specific area data related to burn probability.   o If so, upon what data is CAL FIRE basing its determination that such a standardized model would be  more accurate than the First Street modeling?  First Street has its own modeling processes and uses different data sources to reflect its larger nation‐wide  domain.  First Street also resolves its model to a risk rating, thus extending the scope of the map well beyond the  hazard ascription called for in statute authorizing FHSZ mapping by CAL FIRE.   Consequently, the two maps are not  comparable.     2. I appreciate the detail CAL FIRE provided in #3. Could you please provide the local data that was utilized within  the model? What specific locally‐based ember transport indicators were used?  See methods documentation data package locations for both SRA and LRA zone releases. Firebrands produced are a  function of fuel type, Fireline Intensity, and burn probability.   Transport and accumulation in non‐wildland areas  result from wind direction and wind speed probabilities derived from our localized fire weather analysis using a  windspeed specific density distribution kernel.  Firebrand units (brand score) are then classified into a cost function  value that together with slope and tree density in non‐wildland areas determine band widths determined by our cost‐ buffer model for zoning non‐wildlands.   More brands result in a lower cost value, and like slope and vegetation,  result in wider hazard bands extending further from the wildland edge.          links to data packages:  SRA data package https://osfmfhsz.blob.core.windows.net/public/index.html  LRA data package https://osfmfhsz.blob.core.windows.net/public/FHSZ_LRA_DataPackage_2025_03_24_v1_folder.zip      Thank you,      Jim McDougald Assistant Deputy Director Community Wildfire Planning & Risk Reduction 855 M Street, Fresno CA 93721 (916) 216-1452 Cell           For wildfire preparedness and prevention tips Visit: ReadyForWildfire.org.     Page 278 of 378 3 From: CALFIRE State Fire Marshal   Sent: Thursday, May 8, 2025 10:26 AM  To: Craig Schlatter <cschlatter@cityofukiah.com>; CALFIRE State Fire Marshal <calfire.statefiremarshal@fire.ca.gov>  Subject: RE: Public Comments from City of Ukiah Regarding 2025 Updated Maps for Fire Hazard Severity Zones in the  City of Ukiah Local Responsibility Area    Hi Craig, Your email has been received and forwarded as needed. We will get back to you as soon as we can. Thank you. Respectfully, Haley Johnson Executive Analyst Executive Office 715 P St., Sacramento, CA 95814     From: Craig Schlatter <cschlatter@cityofukiah.com>   Sent: Monday, May 5, 2025 9:10 AM  To: CALFIRE State Fire Marshal <calfire.statefiremarshal@fire.ca.gov>  Subject: RE: Public Comments from City of Ukiah Regarding 2025 Updated Maps for Fire Hazard Severity Zones in the  City of Ukiah Local Responsibility Area    Mr. McDougald: Thank you for the additional information provided in your response. Unfortunately, we are still not completely understanding CAL FIRE’s reasoning and hope you would be willing to provide additional information. Specifically:     Mr. McDougald:     Thank you for the addiƟonal informaƟon provided in your response. Unfortunately, we are sƟll not completely  understanding CAL FIRE’s reasoning and hope you would be willing to provide addiƟonal informaƟon. Specifically:     1. CAL FIRE’s response notes: However, as a maƩer of historical trend, a significant driver of increased hazard in  the area under quesƟon is due to prevalence of recent large fires in areas similar to (and modeled as analogous)  to these lands. In sum, fires since 2007 in the general region have caused expected hazard to increase due to  higher burn probability as modeled.    What is the area of the “general region,” and how was the size of this region determined? I assume the  fires since 2007 noted in the CAL FIRE response refer to the Mendocino Complex fires in 2017?   Respecƞully, when we look south to our neighbors in the Santa Rosa region, we do not see consistency  in CAL FIRE’s reasoning. With the excepƟon of a couple small areas on Santa Rosa’s far east side, we do  not see an area of the Santa Rosa LRA within a very high fire hazard severity zone. This seems odd given  the destrucƟon of the 2017 Tubbs Fire, the most significant wildfire in California’s history at the Ɵme.   o Could you please provide addiƟonal data and/or methodological explanaƟon to describe why  the Ukiah LRA and Santa Rosa LRA would be so different in fire hazard severity zone mapping?  o AƩached is a side‐by‐side comparison of the Ukiah LRA and Santa Rosa LRA, using the Topo base  layer funcƟon available in the CAL FIRE FHSZ viewer.  2. CAL FIRE’s response on #2 offers the same reasoning as #1‐ A significant driver of increased hazard in the area  under quesƟon is due to the prevalence of recent large fires in areas similar to (and modeled as analogous) to the  areas under quesƟon. As the City of Ukiah noted in its April 17 leƩer, CAL FIRE and OSFM use three different  Page 279 of 378 4 historical Ɵme ranges to document the probability of the area burning: 70 years, 50 years, and 30 years. It would  appear with CAL FIRE’s most recent response, there is a fourth Ɵme period of 18 years.    What Ɵme period is CAL FIRE/OSFM using to track historical fire acƟvity?   What are the areas similar to (and modeled as analogous) to the areas under quesƟon? Is CAL FIRE using  other ciƟes of similar size to Ukiah as a standardized model and basing its determinaƟon of fire hazard  severity for Ukiah off this model?    If so, upon what data is CAL FIRE basing its determinaƟon that such a standardized model would be  more accurate than the First Street modeling?  3. I appreciate the detail CAL FIRE provided in #3. Could you please provide the local data that was uƟlized within  the model? What specific locally‐based ember transport indicators were used?     Regards,          Craig Schlatter, AICP  Community Development Director  Department of Community Development  300 Seminary Ave. Ukiah, CA 95482  Email: cschlatter@cityofukiah.com  P: (707) 463‐6219 F: (707) 463‐6204  Website: http://www.cityofukiah.com/community‐development/           From: CALFIRE State Fire Marshal <calfire.statefiremarshal@fire.ca.gov>   Sent: Friday, April 25, 2025 4:24 PM  To: Craig Schlatter <cschlatter@cityofukiah.com>  Subject: Public Comments from City of Ukiah Regarding 2025 Updated Maps for Fire Hazard Severity Zones in the City of  Ukiah Local Responsibility Area     [EXTERNAL EMAIL] DO NOT CLICK links or attachments unless you recognize the sender and know the content is safe.  Please see our response to Public Comments from City of Ukiah Regarding 2025 Updated Maps for Fire Hazard Severity Zones in the City of Ukiah Local Responsibility Area.        Jim McDougald  Assistant Deputy Director  Community Wildfire Planning  & Risk Reduction  855 M Street, Fresno CA 93721  (916) 216-1452 Cell           For wildfire preparedness and prevention tips   Visit: ReadyForWildfire.org.    Page 280 of 378 5      Disclaimer The information contained in this communication from the sender is confidential. It is intended solely for use by the recipient and others authorized to receive it. If you are not the recipient, you are hereby notified that any disclosure, copying, distribution or taking action in relation of the contents of this information is strictly prohibited and may be unlawful. This email has been scanned for viruses and malware, and may have been automatically archived by Mimecast, a leader in email security and cyber resilience. Mimecast integrates email defenses with brand protection, security awareness training, web security, compliance and other essential capabilities. Mimecast helps protect large and small organizations from malicious activity, human error and technology failure; and to lead the movement toward building a more resilient world. To find out more, visit our website. Page 281 of 378 1 FIRE ROTATION Version 2020 James G. Spero, CALFIR/FRAP jim.spero@fire.ca.gov Introduction Fire Rotation (Interval) or FR is an effective measure of relative expected intervals between fires at regional scales, where site-specific fire frequency estimates are not available .FR is defined as the length of time in years it would take the average annual amount of fire to burn a specifically defined area (Agee 1993). We classified lands by vegetation cover type, climate zone, developed/undeveloped status and 7.500 feet in elevation or not and calculated fire rotation interval using fire perimeter data for a most recent 30-year time period. These intervals are combined into three FR Classes (Very High, High and Moderate) for ease of observing spatial pattern. The reciprocal of the FR is the annual average probability of burning. The choice of criteria for defining strata is guided by generally accepted notions of how environment can affect wildfire outcomes. Fires are strongly affected by weather, topography, and fuel. These three factors are known as the “fire behavior triangle” (Agee, p.33). The design of this fire rotation model considers these environmental factors, as well as a fourth factor – development and its impact on fire suppression response and alteration of natural vegetation patterns. Strata Land cover: Strata are defined in part by land cover types defined as Conifer, Hardwood, Shrub and Herbaceous by the California Wildlife Habitat Relationships (CWHR) system. https://wildlife.ca.gov/Data/CWHR. These broad land cover categories are intended to represent different fuel characteristics which can affect the rate of surface fire spread and the amount of above-surface burning. To avoid defining small islands of dissimilar fuels that would probably not affect the fire behavior within the surrounding fuel type, pixels with the same vegetation code are grouped into “polygons” and polygons larger Page 282 of 378 2 than 90 cells (about 20 acres) are removed and then replaced with values interpolated using surrounding values. Climate: California’s Mediterranean climate is generally conducive to wildfire, however, there are characteristic conditions influenced by factors such as temperature and rainfall, proximity to water, mountains and deserts, etc. This analysis uses six climate zones which were constructed to reflect conditions that influence tree growth and rainfall, namely: Inland Empire, Inland Valleys, Northern California Coast, Southern California Coast, Southwest Interior and Interior West. These climate zones are based on the Sunset National Garden Book’s 45 climate zones (Brenzel 1997), and Ecoregion boundaries as delineated by Bailey (2002) and Breckle (1999) to a lesser extent, and were used in the 2015 FRAP Assessment’s Urban Forestry analyses as an input to calculate heating and cooling day benefit data. Development status: Wildfire detection and suppression in urbanized areas is often enhanced by the presence of extensive road networks, ornamental vegetation, and local fire protection organizations tasked with protecting homes and infrastructure. Outside of urbanized areas, lands can be difficult to access and fires can burn in complex terrain in a variety of fuel conditions. Our strata are in part defined as either inside, or outside, an Urbanized Area (UA) as defined by the US Census Bureau in 2010. UA’s represent densely Page 283 of 378 3 developed territory, and encompass residential, commercial, and other non-residential urban land uses. Elevation: A single stratum is defined for lands more than 7,500 feet in elevation to recognize differences in fire behavior and accessibility, in comparison to lower elevations. Wildfire Wildfire data: Wildfire perimeter data from 1991 through 2020 (firep20_1) determine the average annual number of acres burned in each stratum. The choice of 30 years of recent wildfire data is predicated on the desirability of representing contemporary climactic conditions while also providing an adequately large sample of potential fire activity for summarization within the various strata. Perimeter data include CDF jurisdiction fires are at least 300 acres in size and fires 10 acres and larger under federal jurisdiction (USDA Forest Service, Bureau of Land Management, and National Park Service). FR Calculation The FR is the number of years over which the burned area in a stratum would equal the area of the stratum. Lower fire rotation (FR) values indicate less time needed to burn the area and consequently indicate higher fire frequency. The reciprocal (FR/1) is the annual probability of fire occurrence. It is important to note that the FR is an area average and that some locations might have burned multiple times or not at all. This is true for the input data and for future fire seasons as well. Page 284 of 378 4 Other methods employing regression techniques are used to create site-specific estimates of fire frequency. These are statistical estimates with many assumptions about the stochasticity abstracted from the data. The FR method we use is essentially an empirical model that relies upon 1) the adequacy of the sample size (the fire perimeter data is but one “sample” of many potential sets of fire perimeters that might have arisen during the analysis data period) to describe expected frequency of burning in contemporary timeframe, and 2) the representativeness of the strata for which FR is calculated. Regarding the latter: the strata should be relatively homogeneous with respect to primary drivers of fire occurrence and burned area, while large enough capture the diversity of fire sizes possible. The contemporary FR analysis summarizes areas into the following three classes of expected fire frequency (Fig. 1): • Very High (FR less than 100 years); • High (FR more than 100 years and less than 300 years); and • Moderate (FR more than 300 years). Seventy-eight percent of the area with conifer, hardwood, shrub and herbaceous landcover had a FR of less than 300 years (High or Very High FR Class). Page 285 of 378 5 Figure 1 Map of Fire Rotation Classes Page 286 of 378 6 Acres WHR13 Climate Zone_UA FR (Years) Annual Prob 5,119,623                Acres of >7,500'  Any               234 0.004              89,464                       Conifer  Inland Empire_Some UA                 44 0.023              4,315,359                  Conifer  Inland Valleys_Not UA                 66 0.015              43,100                       Conifer  Inland Valleys_UA               213 0.005              11,659,111               Conifer  Interior West_Some UA                 97 0.010              2,515,330                  Conifer  Northern California Coast_Not UA               279 0.004              36,552                       Conifer  Northern California Coast_UA            1,317 0.001              790                             Conifer  Southern California  Coast_Some UA                 35 0.029              368,845                     Conifer  Southwest Desert_Some UA               197 0.005              19,028,552             Acres of Conifer  191,286                     Hardwood  Inland Empire_Not UA                 33 0.031              24,209                       Hardwood  Inland Empire_UA               155 0.006              6,714,726                  Hardwood  Inland Valleys_Not UA                 90 0.011              107,166                     Hardwood  Inland Valleys_UA               435 0.002              1,555,870                  Hardwood  Interior West_Some UA                 90 0.011              1,209,642                  Hardwood  Northern California Coast_Not UA               145 0.007              80,939                       Hardwood  Northern California Coast_UA            1,023 0.001              88,222                       Hardwood  Southern California  Coast_Some UA                 69 0.014              449,141                     Hardwood  Southwest Desert_Some UA               606 0.002              10,421,200             Acres of Hardwood   226,158                     Herbaceous  Inland Empire_Not UA                 37 0.027              62,270                       Herbaceous  Inland Empire_UA               188 0.005              8,049,226                  Herbaceous  Inland Valleys_Not UA               194 0.005              112,579                     Herbaceous  Inland Valleys_UA               728 0.001              1,263,815                  Herbaceous  Interior West_Some UA               111 0.009              1,188,950                  Herbaceous  Northern California Coast_No UA               386 0.003              101,565                     Herbaceous  Northern California Coast_UA            1,106 0.001              123,609                     Herbaceous  Southern California  Coast_No UA                 59 0.017              59,966                       Herbaceous  Southern California  Coast_UA               193 0.005              208,710                     Herbaceous  Southwest Desert_Some UA               192 0.005              11,396,849             Acres of Herbaceous  1,860,140                  Shrub  Inland Empire_Not UA                 31 0.03                143,765                     Shrub  Inland Empire_UA                 65 0.02                4,686,336                  Shrub  Inland Valleys_Not UA                 52 0.02                20,825                       Shrub  Inland Valleys_UA               142 0.01                11,667,717               Shrub  Interior West_Some UA               191 0.01                742,374                     Shrub  Northern California Coast_Not UA                 80 0.01                22,325                       Shrub  Northern California Coast_UA               900 0.00                547,666                     Shrub  Southern California Coast_Not UA                 37 0.03                114,655                     Shrub  Southern California Coast_UA               101 0.01                15,851,440               Shrub  Southwest Desert_Not UA            1,468 0.001              46,511                       Shrub  Southwest Desert_UA         12,857 0.0001            35,703,754              Acres of Shrub   81,669,978            Total Acres of Strata Page 287 of 378 7 Page 288 of 378 8 Agee, James K. Fire Ecology of Pacific Northwest Forests, Island Press: Washington, D.C., Covelo, California. 1993 Miller, Richard F.; Knick, Steven T.; Pyke, David A.; Meinke, Cara W.; Hanser, Steven E.; Wisdom, Michael J.; Hild, Ann L. 2011. Characteristics of sagebrush habitats and limitations to long-term conservation. In: Knick, Steven T.; Connelly, John W., eds. Greater sage-grouse: Ecology and conservation of a landscape species and its habitats. Studies in Avian Biology, No. 38. Berkeley, CA: University of California Press: 145-184. [89659] Page 289 of 378 9 Page 290 of 378     SIDE BY SIDE COMPARISON OF FIRE HAZARD SEVERITY ZONE MAPPING (USA Topo Maps)  UKIAH LRA AND SANTA ROSA LRA                            Source: CAL FIRE Fire Hazard Severity Zone Viewer, Phase 2 Rollout: February 24, 2025                Page 291 of 378 STATE OF CALIFORNIA NATURAL RESOURCES AGENCY Gavin Newsom, Governor “The Department of Forestry and Fire Protection serves and safeguards the people and protects the property and resources of California.” DEPARTMENT OF FORESTRY AND FIRE PROTECTION OFFICE OF THE STATE FIRE MARSHAL P.O. Box 944246 SACRAMENTO, CA 94244-2460 (916) 568-3800 Website: www.fire.ca.gov April 25, 2025, Dear Mayor Crane: Thank you for your email concerning Fire Hazard Severity Zones (FHSZ) in the City of Ukiah. The model identifying FHSZ’s by the Office of the State Fire Marshal used the best available data. My office investigated the specific issues you raised in your letter, and we believe that our model identifying FHSZ’s is accurate. Below are more detailed responses to the issues you raised in your letter. 1. There is a misunderstanding of how burn probability is modeled. Areas are grouped into fire rotation strata based on fuel type, climate area, and whether the area is developed or not (as based on census criteria). These strata are then assessed by the relative proportion of area that has burned over the 30-year historic period to determine the average likelihood that any area (irrespective of actual fire occurrence on that area) – will burn in a future year. Stated specifically, the presence or absence of fire history only reflects its impact on the estimate of expected fire probability though the average assessment across all lands in a given strata. However, as a matter of historical trend, a significant driver of increased hazard in the area under question is due to prevalence of recent large fires in areas similar to (and modeled as analogous) to these lands. In sum, fires since 2007 in the general region have caused expected hazard to increase due to higher burn probability as modeled. 2. First Street and other hazard modeling approaches differ in scope and modeling components than FHSZ and may show different results. A significant difference in the two models is that FHSZ is specific to the distribution of calculated hazard values across California, whereas First Street is based on a nationwide (lower 48) data distribution. A significant driver of increased hazard in the area under question is due to the prevalence of recent large fires in areas similar to (and modeled as analogous) to the areas under question. Fires since 2007 in the general region have caused the expected hazard to increase due to higher burn probability as modeled. Page 292 of 378 3. The firebrand sub-model used in FHSZ is both probabilistic and mechanistic and is qualitative. Model methods describing the ember module covering production, transport, accumulation and finally, assessment as a cost- function element in the non-wildland buffer routine are available online. Additionally, data products in the data package (both SRA data package and LRA data package to cover both areas required for mapping under statute) are available for review in GIS systems. In general terms, firebrands originate in wildland fuels, and the number is a function of burn probability, fire type (surface or crown) and Fireline Intensity. Transport is a probabilistic function of hourly wind vectors represented by the most severe dry winds as modeled in the 2 km weather reanalysis used in the effort in conjunction with stylized brand density kernels. Brands are then accumulated at the cell level and the final distribution of raw modeled brands are classified into three equal quantile classes, which are used as cost-function coefficients similar to how slope and vegetation are used to shrink or expand the width of the non-wildland buffer widths that start at the wildland edge. 4. This is a policy assessment, but the finding that zoning adversely impacts mitigation seems to run counter to fire safety regulation requirements that accompany designations of FHSZ under statute. The objectives of FHSZ zoning are to provide required mitigations to reduce losses. Thank you again for your commitment to public safety and fire preparedness. Sincerely, JIM MCDOUGALD Assistant Deputy Director, Community Wildfire Planning & Risk Reduction Page 293 of 378 300 Seminary Avenue • Ukiah • CA • 95482-5400 Phone: (707)463-6200 · Fax: (707)463-6204 ·www.cityofukiah.com April 17, 2025 Office of the State Fire Marshall Fire Hazard Severity Zone Information 715 P Street Sacramento, CA 95814 VIA EMAIL: FHSZinformation@fire.ca.gov Re: Public Comments from City of Ukiah Regarding 2025 Updated Maps for Fire Hazard Severity Zones in the City of Ukiah Local Responsibility Area To Whom it May Concern: The City of Ukiah respectfully submits the following comments related to the Fire Hazard Severity Zone Maps released on February 24, 2025, for the City of Ukiah Local Responsibility Area. 1. Our research shows potential errors in the OSFM mapping process for the Ukiah LRA and SRA that may be causing the probability of the area burning to appear greater. A video posted by CALFIRE on December 14, 2022 i provides a description of the modeling and methodology utilized by OSFM and CALFIRE to produce the FHSZs, describing that zones are defined by the probability of the area burning and the vegetation type and climate. The video notes that a fire perimeter for historical fires for the years 1991-2020 was used to determine the probability of the area burning. There were no significant wildland fires in the western Ukiah LRA or the Ukiah western hills portion of the SRA within this 30-year period. CALFIRE’s FHSZ frequently asked questions document notes “factors considered in determining fire hazard within wildland areas are fire history, flame length, terrain, local weather, and potential fuel over a 50-year period.”ii There were no significant wildland fires in the western Ukiah LRA or the Ukiah western hills portion of the SRA within this 50-year period. OSFM then notes in its Initial Statement of Reasons (ISOR) the use of fire history data from the CALFIRE Fire Resource and Assessment Program (FRAP). Within the California Times Burned Public View, the burn rate for the western hills portion of the SRA depicts a burn rate of 2 times due to two fires that burned in the area in 1950 (Fish Hatchery) and 1952 (Orr’s Creek), respectively, and a small fire overlap area.iii These two fires occurred prior to both the 30-year (referred to in the OSFM video) and 50-year (referred to in CALFIRE’s frequently asked questions document) time periods. There is no information provided about the impacts of OSFM’s over-counting of historical fires or the utilization of a 70-year history, compared to a 30-year or 50-year history, for determining the FHSZs. Because of these inconsistencies, we believe OSFM’s data sources may be causing the probability of the area burning to be more severe than historically proven, distorting the FHSZ severity in this area. Page 294 of 378 300 Seminary Avenue • Ukiah • CA • 95482-5400 Phone: (707)463-6200 · Fax: (707)463-6204 ·www.cityofukiah.com 2. Other scientifically-based proprietary software modeling platforms such as First Street depict a wildfire hazard consistent with OSFM’s 2007 Fire Hazard Severity Zone Maps for the City of Ukiah LRA but not consistent with the 2025 OSFM FHSZ Maps. We cannot find justification provided within OSFM’s methodology for such a significant expansion of the Very High FHSZ within the Ukiah LRA. Within the attached Map Comparisons,iv please see Map Comparison 1, showing consistencies between the wildfire intensity (flame length) provided by First Street and OSFM’s 2007 FHSZ map, which has remained mostly the same throughout the period 2007-2024. See, for example, the intensity description noting the low intensity beyond the wildland-urban interface (WUI). No such consistency is found to justify the Very High FHSZ expansion on the western side of the Ukiah urbanized area. We only find standardized data on CAL FIRE’s website for the City of Ukiah LRA. 3. No scientific data is provided by OSFM to describe how ember transport is modeled. Instead, CALFIRE’s reliance on “local distributions of observed wind speed and direction values” introduces qualitative analysis into an otherwise quantitatively driven mapping process. Additionally, no data is provided about the quantification of flame length. The National Oceanic and Atmospheric Administration’s Western Regional Climate Center provides prevailing wind speed and direction through its Wind Rose system. In reviewing wind speed and direction over the period 2007-2018, Wind Rose depicts the prevailing winds with the strongest wind speeds to be out of the north and northwest and the frequency of prevailing winds trending primarily northwest (see Figure 1). This appears to be in stark contrast to OSFM’s observations, which seem to presume a westerly prevailing wind, as evidenced by OSFM’s expansion of the Very High FHSZ directly east into Ukiah’s urbanized areas. Please also see Map Comparison 2, again showing consistencies between the Ember Likelihood data provided by First Street and the 2007 Ukiah LRA FHSZ map. As with #2 above, there is no such consistency between this data and CAL FIRE’s analysis related to ember cast. An internet search revealed a 1989 white paper by the U.S. Department of Forestry titled Measuring and interpreting Flame Height in Wildland Fires, with mathematical calculations to measure fire line intensity and flame length.v No such modeling or methodology is provided on CALFIRE’s website for flame length. Because the OSFM fire hazard severity model relies upon qualitative data and lacks flame length modeling beyond the WUI, fire hazard severity for Ukiah’s western urbanized area appears exaggerated. 4. OSFM’s expansion of the Very High FHSZ into the City of Ukiah urbanized area is expected to cause significant disruption in terms of housing availability and fire mitigation efforts, as well as being misaligned with OSFM’s and the City’s consistent planning in these areas over the last approximately 40 years. The City of Ukiah is a ProHousing community and earned this designation, in part, through innovative policies designed to streamline infill housing within the City’s small urban footprint. Page 295 of 378 300 Seminary Avenue • Ukiah • CA • 95482-5400 Phone: (707)463-6200 · Fax: (707)463-6204 ·www.cityofukiah.com OSFM’s previous mapping of FHSZs aligned with the City of Ukiah’s western hills actual wildland- urban interface, producing consistency in fire prevention and planning efforts and providing natural buffers enabling housing where appropriate. OSFM’s expansion of the Very High FHSZ, particularly in the western portion of Ukiah city limits, will significantly constrain the City’s future ability to produce housing for residents. The City utilized previous FHSZ maps, which have remained largely consistent from 2007 to 2024, to progress large-scale fuel reduction and other fire mitigation projects in the Ukiah western hills. The 2025 FHSZ maps, particularly the expansion of the Very High FHSZ into the western urbanized area of Ukiah’s LRA, turns this work on its head. Because of the reasons cited in this letter, we do not have a scientifically clear understanding of why the Very High FHSZ has expanded so significantly into the City’s western urbanized area, leading us to believe there are likely substantive errors in the mapping process. We strongly urge OSFM and CALFIRE to re-evaluate mapping within the City of Ukiah’s LRA. To engage with City staff on this request, please contact Craig Schlatter, Director of Community Development, at 707-463-6219 or cschlatter@cityofukiah.com. Sincerely, Douglas F. Crane, Mayor Ukiah City Council CC: Senate President Pro Tempore, District 2 State Senator Mike McGuire District 2 State Assemblymember Chris Rogers Maureen “Mo” Mulheren, Second District Supervisor, County of Mendocino Susan Sher, Vice Mayor, Ukiah City Council Juan Orozco, Ukiah City Council Mari Rodin, Ukiah City Council Heather Criss, Ukiah City Council Sage Sangiacomo, City Manager Shannon Riley, Deputy City Manager Doug Hutchison, Chief, Ukiah Valley Fire Authority Matt Keizer, Fire Code Official, Ukiah Valley Fire Authority Page 296 of 378 300 Seminary Avenue • Ukiah • CA • 95482-5400 Phone: (707)463-6200 · Fax: (707)463-6204 ·www.cityofukiah.com Figure 1 Wind Rose Prevailing Wind Speed and Direction – Ukiah, CA Page 297 of 378 300 Seminary Avenue • Ukiah • CA • 95482-5400 Phone: (707)463-6200 · Fax: (707)463-6204 ·www.cityofukiah.com Map 1 Comparisons First Street Average Wildfire Intensity, 30-Year Period Dora Street Page 298 of 378 300 Seminary Avenue • Ukiah • CA • 95482-5400 Phone: (707)463-6200 · Fax: (707)463-6204 ·www.cityofukiah.com Map 1 Comparisons 2007 FHSZ Map and 2025 FHSZ Map 2007 Ukiah LRA FHSZ Map 2025 Ukiah LRA FHSZ Map Dora Street Page 299 of 378 300 Seminary Avenue • Ukiah • CA • 95482-5400 Phone: (707)463-6200 · Fax: (707)463-6204 ·www.cityofukiah.com Map 2 Comparisons First Street Ember Likelihood, 30-Year Period Dora Street Page 300 of 378 300 Seminary Avenue • Ukiah • CA • 95482-5400 Phone: (707)463-6200 · Fax: (707)463-6204 ·www.cityofukiah.com Map 2 Comparisons 2007 FHSZ Map and 2025 FHSZ Map 2007 Ukiah LRA FHSZ Map 2025 Ukiah LRA FHSZ Map Dora Street Page 301 of 378 300 Seminary Avenue • Ukiah • CA • 95482-5400 Phone: (707)463-6200 · Fax: (707)463-6204 ·www.cityofukiah.com Endnotes (Sources Cited) i “Methods for Creating Fire Hazard Severity Zone Maps.” California Department of Forestry and Fire Protection, CALFIRE TV, 14 December 2022, https://www.youtube.com/watch?v=oXwnUCFVGxI&t=3s ii “Frequently Asked Questions About: 2024 Fire Hazard Severity Zones.” California Department of Forestry and Fire Protection, 18 December 2024, https://osfm.fire.ca.gov/what-we-do/community- wildfire-preparedness-and-mitigation/fire-hazard-severity-zones. iii “Historical Fire Perimeters, Burn Frequency- California Times Burned Public View.” California Department of Forestry and Fire Protection Fire Perimeters GIS webpage: https://www.fire.ca.gov/what- we-do/fire-resource-assessment-program/fire-perimeters. iv First Street Foundation. (2022). First Street Foundation Aggregated Wildfire Risk Summary Statistics V1.0 [Data set]; and First Street Foundation. (2022). First Street Foundation’s 5th National Risk Assessment Fueling the Flames. Zenodo. https://zenodo.org/records/6564731 v Simard, A., Blank, R., & Hobrla, S. (1989). Measuring and Interpreting Flame Height in Wildland Fires. Fire Technology. 25(2): 114-133. Page 302 of 378 ORDINANCE NO. 2025 - __ AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF UKIAH DESIGNATING FIRE HAZARD SEVERITY ZONES WITHIN THE CITY OF UKIAH LOCAL RESPONSIBILITY AREA WHEREAS: 1.Government Code Section 51178 requires the Office of the State Fire Marshal (OSFM) to identify areas in the State of California as either Moderate, High, or Very High Fire Hazard Severity Zones based on consistent statewide criteria; and 2.The OSFM has recommended Fire Hazard Severity Zones for Local Responsibility Areas across the State pursuant to Government Code Section 51178; and 3.The Department of Forestry and Fire Protection (CAL FIRE) released a map of the Moderate, High, and Very High Fire Hazard Severity Zones recommended by the OSFM for the City of Ukiah Local Responsibility Area to the City of Ukiah on February 24, 2025; and 4. The map was posted on the City of Ukiah’s website for public review and comment on the date of CAL FIRE’s release of the maps, February 24, 2025; and 5.California Government Code Section 51179(a) requires local agencies to designate, by ordinance, Moderate, High, and Very High Fire Hazard Severity Zones in their jurisdictions within 120 days of receiving recommendations from the OSFM pursuant to Section 51178. Now, therefore, the City Council of the City of Ukiah hereby ordains as follows: SECTION 1. VERY HIGH FIRE HAZARD SEVERITY ZONES The City of Ukiah hereby designates areas not already identified as Very High Fire Hazard Severity Zones by the OSFM, as Very High Fire Hazard Severity Zones, following a finding supported by substantial evidence in the record that the requirements of Government Code Section 51182 are necessary for effective fire protection within the area. SECTION 2. MODERATE AND HIGH FIRE HAZARD SEVERITY ZONES The City of Ukiah hereby designates areas not already identified as Moderate and High Fire Hazard Severity Zones by the OSFM, as Moderate and High Fire Hazard Severity Zones, respectively. SECTION 3. APPROVAL OF MAP The map approved by the City of Ukiah, for “City of Ukiah – Mendocino County” and entitled “Local Responsibility Area Fire Hazard Severity Zones”, dated February 24, 2025, is attached as Exhibit A and incorporated herein by reference. SECTION 4. INTERPRETATION OF FIRE HAZARD SEVERITY ZONE RATINGS For purposes of this Ordinance and any regulations or requirements that rely on the Fire Hazard Severity Zone (FHSZ) designations, the following methodology shall apply when interpreting parcels that contain more than one FHSZ rating: ATTACHMENT 3 Page 303 of 378 Highest Zone Prevails: In instances where a single parcel of land includes multiple Fire Hazard Severity Zone designations, including but not limited to Moderate, High, or Very High, the entire parcel shall be considered as falling within the highest designated zone present on any portion of the parcel. Mapping Determination: The official FHSZ maps, as adopted or referenced by the jurisdiction, shall be used to determine zone boundaries and classifications. Parcel-level determinations shall be made by overlaying the official FHSZ map onto parcel boundaries. Example Interpretation: For illustrative purposes, if a parcel is shown as being partially within a "High" Fire Hazard Severity Zone and partially within a "Very High" Fire Hazard Severity Zone, the entire parcel shall be treated as if it lies within the "Very High" Fire Hazard Severity Zone. Application of Standards: All development standards, Building Code requirements, defensible space regulations, or other obligations tied to FHSZ classification shall be applied to the entire parcel based on the highest severity zone present. No Averaging or Proportioning: No averaging, proportioning, or fractional application of zone designations shall be used. The highest zone classification governs. SECTION 5. CALIFORNIA ENVIRONMENTAL QUALITY ACT This Ordinance has been evaluated in accordance with the authority and criteria contained in the California Environmental Quality Act (CEQA), the State CEQA Guidelines, and the environmental regulations of the city. The Community Development Director has determined that the adoption and implementation of the Ordinance is exempt from further environmental review under the general rule in California Environmental Quality Act (CEQA) Guidelines Section 15061(b)(3) that CEQA only applies to projects that have the potential for causing a significant effect on the environment. The adoption of the fire hazard severity zone map is required by law, and not involving a commitment to any specific project that may result in a potentially significant physical impact on the environment, it can be seen with certainty that there is no possibility that the ordinance will have a significant effect on the environment. The City Council concurs in these findings and adopts them as its own. The City Council, therefore, directs that a Notice of Exemption be filed with the County of Mendocino in accordance with CEQA Guidelines. SECTION 6. EFFECTIVE DATE The Ordinance shall be published as required by law in a newspaper of general circulation in the City of Ukiah, and shall become effective thirty (30) days after its adoption. Introduced by title only on June 4, 2025, by the following roll call vote: AYES: NOES: ABSENT: ABSTAIN: Page 304 of 378 Adopted on June ____, 2025, by the following roll call vote: AYES: NOES: ABSENT: ABSTAIN: ___________________________ Douglas F. Crane, Mayor ATTEST: ___________________________ , City Clerk Page 305 of 378 City and County boundaries as of 10/22/24 (CA Board of Equalization) CAL FIRE State Responsibility Areas (SRA25_1) CAL FIRE Fire Hazard Severity Zones (FHSZSRA23_3, FHSZLRA_25_1) Data Sources: Daniel Berlant, State Fire Marshal, CA Department of Forestry and Fire Protection Joe Tyler, Director/Fire Chief, CA Department of Forestry and Fire Protection Wade Crowfoot, Secretary for Natural Resources, CA Natural Resources Agency Gavin Newsom, Governor, State of CaliforniaThe State of California and the Department of Forestry and Fire Protection make no representations or warranties regarding the accuracy of data or maps. Neither the State nor the Department shall be liable under any circumstances for any direct, special, incidental, or consequential damages with respect to any claim by any user or third party on account of, or arising from, the use of data or maps. and other relevant factors including areas where winds have been identified by the Office of the State Fire Marshal as a major cause of wildfire spread. statewide criteria and based on the severity of fire hazard that is expected to prevail in those areas. Moderate, high, and very high fire hazard severity zones shall be based on fuel loading, slope, fire weather, Government Code section 51178 requires the State Fire Marshal to identify areas in the state as moderate, high, and very high fire hazard severity zones based on consistent Waterbody Federal Responsibility Area (FRA)Unzoned LRA Incorporated City Projection: NAD 83 California Teale Albers Scale: 1:33,000 at 11" x 17" 0 1 2Km 0 1Mi Very High High Moderate Very High High Moderate Fire Hazard Severity Zones (FHSZ) in Local Responsibility Area (LRA), as Identified by the State Fire Marshal Ukiah 101 222 UNINCORPORATED MENDOCINO CO. February 24, 2025 As Identified by the State Fire MarshalLocal Responsibility Area Fire Hazard Severity Zones CITY OF UKIAH – MENDOCINO COUNTY Fire Hazard Severity Zones in State Responsibility Area (SRA), Effective April 1, 2024 EXHIBIT A Page 306 of 378 Page 1 of 2 Agenda Item No: 13.a. MEETING DATE/TIME: 6/4/2025 ITEM NO: 2025-629 AGENDA SUMMARY REPORT SUBJECT: Adopt Resolution Affirming that the Proclamation of a Local Emergency Due to Ongoing Atmospheric Rivers Causing Damaging to Public Infrastructure Remains in Effect. DEPARTMENT: City Manager / Admin PREPARED BY: Traci Boyl, Senior Management Analyst PRESENTER: Traci Boyl, Sr. Management Analyst to the City Manager's Office ATTACHMENTS: 1. Resolution 2025-07 - Ratify Proclamation 2. CC Reso 2025-15 - Ratification of Proclamation of Local Emergency 3. Continuing Atmospheric River State of Emergency Summary: The City Council will consider the adoption of a Resolution affirming that the local emergency remains in effect. Background: On February 19, 2025, the Director of Emergency Services proclaimed a local emergency pursuant to Ukiah City Code Section 5125 (Ordinance No. 995, Section 1) due to ongoing atmospheric rivers that threatened and damaged local infrastructure. And, on February 19, 2025, the Ukiah City Council approved Resolution No. 2025-07 ratifying the proclamation of a local emergency affecting the City (Attachment 1). California Government Code section 8630(c) requires the Local Emergency Proclamation be reviewed and renewed no more than every 60 days. On April 16, 2025, the City Council adopted Resolution 2025-15 affirming the proclamation of the continuing local emergency (Attachment 2). Discussion: To ensure compliance with applicable law, and due to the fact that saturated soils continue to threaten public infrastructure, Staff recommends the City Council reaffirm that the local emergency remains in effect. Therefore, Staff recommends Council adopt a Resolution (Attachment 3) affirming that the local emergency remains in effect. Recommended Action: Adopt Resolution affirming that the local emergency remains in effect. BUDGET AMENDMENT REQUIRED: N/A CURRENT BUDGET AMOUNT: N/A PROPOSED BUDGET AMOUNT: FINANCING SOURCE: REVENUE: Yes / No GRANT: Yes / No PREVIOUS CONTRACT/PURCHASE ORDER NO.: COORDINATED WITH: Darcy Vaughn, City Attorney's Office STRATEGIC PLAN (SP): CLIMATE INITIATIVES (CI): GENERAL PLAN ELEMENTS (GP): Page 307 of 378 Page 2 of 2 Page 308 of 378 RESOLUTION NO. 2025-07XX RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH RATIFYING FEBRUARY 19, 2025 PROCLAMATION OF A LOCAL EMERGENCY WHEREAS: 1. On February 19, 2025, under the authority in Ukiah City Code Section 5125 (Ordinance No. 995,§1), the Director of Emergency Services proclaimed the existence of a local emergency as a result of conditions created by ongoing Atmospheric Rivers affecting the City of Ukiah (“City”) beginning February 5th, and conditions still exists. A true and correct copy of the Resolution Proclaiming Existence of a Local Emergency is attached hereto as Exhibit A and incorporated herein by this reference; and 2. While heavy rainfall has stopped, soils are saturated, and heavy run-off continues threatening additional damage to PZ1-N water tank and the newly acquired Western Hills road system, all of which threaten to continue or create local emergency conditions; and 3. The City Council has reviewed Exhibit A and concurs with the findings in the Proclamation; and 4. The City Council will review this declaration at its next regular meeting, occurring not more than 14 days from the date the Resolution Proclaiming Existence of a Local Emergency is ratified by this resolution; NOW, THEREFORE, BE IT RESOLVED that the City Council hereby ratifies the proclamation of a “local emergency” by the Director of Emergency Services and proclaims and orders that said local emergency shall be deemed to continue to exist until its termination is proclaimed by the City Council. The City Council shall review the need for continuing the local emergency at least once every 14 days until its termination is proclaimed by the City Council. BE IT FURTHER RESOLVED that the City Council hereby proclaims and orders that during the existence of a local emergency, the powers, functions, and duties of the Director of Emergency Services and the emergency organization of the City shall be those prescribed by (1) state law, (2)City ordinances and resolutions adopted by the City Council and (3) the City Operational Area Emergency Plan, as approved by the City Council. BE IT FURTHER RESOLVED that a copy of this declaration shall be forwarded to the County of Mendocino Office of Emergency Services (OES) with a request that OES forward the Resolution to California Office of Emergency Services for concurrence of a local emergency. PASSED AND ADOPTED this 19th day of February, 2025, by the following roll call vote: AYES: NOES: ABSENT: ABSTAIN: ________________________________ Douglas F. Crane, Mayor ATTEST: ______________________________ Kristine Lawler, City Clerk Councilmembers Rodin, Criss, Orozco, Sher, and Mayor Crane None None None ATTACHMENT 1 Page 309 of 378 Exhibit A A RESOLUTION PROCLAIMING EXISTENCE OF A LOCAL EMERGENCY DUE TO ONGOING ATMOSPHERIC RIVERS CAUSING DAMAGE TO PUBLIC INFRASTRCTURE WHEREAS, U kiah Cit y Code Section 5125 (Ordinance No. 995, Section 1) empowers the Director of Emergency services to proclaim the existence or threatened existence of a local emergency when said city is affected or likely to be affected by a public calamity; and WHEREAS, on Friday, February 4, 2025, the City of Ukiah experienced another Atmospheric River event, resulting in localized flooding within the city and surrounding areas; and WHEREAS, the Director of Emergency Services of the City of Ukiah does hereby find that conditions of extreme peril to the safety or persons and property arose within the City, caused by severe winter storms; and WHEREAS, although the City took immediate action to prepare for and respond to the storm, including monitoring streets and clearing storm drains, repositioning public safety resources as necessary, providing the public with preparedness communication, and attending Mendocino County's operational call, the conditions caused damage beyond the control and resources of City personnel; and WHEREAS, while the storm was short-lived, it brought significant heav y rain to already saturated soil, leading to severe damage to public infrastructure, including a landslide near Pressure Zone 1 North (PZ1-N) water tank located above the Cit y 's golf course, requiring emergency repair to prevent additional damage to the tank and caused additional slides on the newly-acquired Western Hills property damaging roads and culverts there; and WHEREAS, while the County did not experience significant damage, the City's reported damage meets the State's required threshold for requesting financial support; and. WHEREAS, declaring a local emergency enables the City to pursue State and Federal assistance. including reimbursement for eligible emergency response costs under the California Disaster Assistance Act and potential Federal Emergency Management Agency aid if a federal disaster is declared. NOW, THEREFORE, IT IS HEREBY PROCLAIMED that a local emergency now exists throughout the City of Ukiah. IT IS FURTHER PROCLAIMED AND ORDERED that during the existence of said local emergency the powers, functions, and duties of the emergency organization of this City shall be those prescribed by state law and ordinances and resolutions of this City , and that this emergency proclamation shall expire in 7 days after issuance unless confirmed and ratified by City Council =�::::fy :f �k::, �, By : 5je s,�<=,,_- Page 310 of 378 RESOLUTION NO. 2025-16 A RESOLUTION CONTINUING THE RATIFICATION OF A PROCLAMATION OF A LOCAL EMERGENCY DUE TO ONGOING ATMOSPHERIC RIVERS CAUSING DAMAGE TO PUBLIC INFRASTRUCTURE AND AFFIRMING THAT THE LOCAL EMERGENCY REMAINS IN EFFECT WHEREAS, on February 19, 2025, the Director of Emergency Services proclaimed a local emergency pursuant to Ukiah City Code Section 5125 (Ordinance No. 995, Section 1) due to ongoing atmospheric rivers which threatened and damaged local infrastructure; and WHEREAS, on February 19, 2025, the Ukiah City Council approved Resolution No. 2025-07 ratifying the proclamation of a local emergency affecting the City; and WHEREAS, Government Code section 8630(c) requires the Local Emergency Proclamation be reviewed every 60 days; and WHEREAS, the local emergency remains in effect due to the possibility of ongoing storms and the fact that saturated soils continue to threaten public infrastructure. NOW THEREFORE BE IT RESOLVED by the City Council of the City of Ukiah reaffirms that a local emergency remains in effect due to the ongoing atmospheric rivers and associated damage to public infrastructure. BE IT FURTHER RESOLVED that a copy of this declaration shall be forwarded to the County of Mendocino Office of Emergency Services (OES) with a request that OES forward the Resolution to California Office of Emergency Services. PASSED AND ADOPTED this 16th day of April 2025, by the following roll call vote: AYES: Councilmembers Rodin, Criss, Orozco, Sher, and Mayor Crane. NOES: None. ABSTAIN: None. ABSENT: None. 5-_-- Dougla F Crane, Mayor ATTEST: Kristine Lawler, City Clerk Ll Page 1 of 1 Attachment 2 Page 311 of 378 RESOLUTION NO. 2025-XX A RESOLUTION CONTINUING THE RATIFICATION OF A PROCLAMATION OF A LOCAL EMERGENCY DUE TO ONGOING ATMOSPHERIC RIVERS CAUSING DAMAGE TO PUBLIC INFRASTRUCTURE AND AFFIRMING THAT THE LOCAL EMERGENCY REMAINS IN EFFECT WHEREAS, on February 19, 2025, the Director of Emergency Services proclaimed a local emergency pursuant to Ukiah City Code Section 5125 (Ordinance No. 995, Section 1) due to ongoing atmospheric rivers which threatened and damaged local infrastructure; and WHEREAS, on February 19, 2025, the Ukiah City Council approved Resolution No. 2025-07 ratifying the proclamation of a local emergency affecting the City; and WHEREAS, on April 16, 2025, the Ukiah City Council approved Resolution No. 2025-15 continuing ratification of the proclamation of a local emergency affecting the City; and WHEREAS, Government Code section 8630(c) requires the Local Emergency Proclamation be reviewed every 60 days; and WHEREAS, the local emergency remains in effect due to the fact that saturated soils continue to threaten public infrastructure. NOW THEREFORE BE IT RESOLVED by the City Council of the City of Ukiah reaffirms that a local emergency remains in effect due to the previous atmospheric rivers and continuing associated damage to public infrastructure. BE IT FURTHER RESOLVED that a copy of this declaration shall be forwarded to the County of Mendocino Office of Emergency Services (OES) with a request that OES forward the Resolution to California Office of Emergency Services. PASSED AND ADOPTED this 4th day of June 2025, by the following roll call vote: AYES: NOES: ABSENT: ABSTAIN: ________________________ Douglas F Crane, Mayor ATTEST: ______________________________ Kristine Lawler, City Clerk Attachment 3 Page 312 of 378 Page 1 of 2 Agenda Item No: 13.b. MEETING DATE/TIME: 6/4/2025 ITEM NO: 2025-630 AGENDA SUMMARY REPORT SUBJECT: Status Report on Emergency Contract with Diamond D Construction, LLC for the Emergency Repair of the Western Hills Mudslide at the City Water Tank (Pressure Zone 1-North, or PZ1-N) and Request for Authorization to Continue Work Under This Emergency Contract. DEPARTMENT: Water Resources PREPARED BY: Sean White, Water Resources Director PRESENTER: Sage Sangiacomo, City Manager ATTACHMENTS: 1. Resolution 2025-08 - Emergency Procurement for Mudslide at PZ1 2. Diamond D Estimate for PZ1 3. Purchase Order for Diamond D Slide 4. Slide Pictures Summary: Council will receive a status report on the contract with Diamond D Construction for the emergency repair of the Western Hills mudslide at the City water tank and consider approving continued work. Background: During the major rain event on February 4-5, a mudslide occurred in the western hills, settling at the base of a City water tank referred to at Pressure Zone 1-North (PZ1-N). Due to the muddy conditions, slope of the hillside, and specialized nature of the repairs, City crews determined that a professional contractor would be required to perform the work. Additionally, significant rain was forecast for the following days, causing concern that the water tank and hillside would potentially be compromised if emergency repairs did not commence immediately. On February 19, 2025, City Council approved a Resolution approving the procurement without public bidding of construction services to repair the mudslide at the City water tank in the western hills (Attachment 1). Discussion: Staff worked with the Procurement Department to assess availability and obtain proposals from local contractors. Diamond D Construction was available to begin immediately and was determined to be qualified to do the work (Attachments 2 and 3). Work to temporarily remediate the site began on February 7th and was completed on February 12th. Work involved removing material at the toe of the slope that had built up against the tank and removing material perched immediately above the tank. Due to the extremely wet condition of the site, only material within the reach of an excavator could be graded or removed. A small ditch was also cut in the hillside above the tank to redirect runoff. The slide area was then tarped to protect it from rainfall. City Staff also added jute netting to other portions of the site to further protect the hillside. See Attachment 4 for pictures of remediation efforts. Once the area has dried, further grading will be required. No further work beyond the initial site remediation has been able to be performed. To fully stabilize, this site will require a geotechnical investigation and plan, followed by extensive earthwork. Page 313 of 378 Page 2 of 2 Staff is requesting the Council's approval to continue using the emergency contract with Diamond D Construction, LLC. Recommended Action: Receive report and approve the continued work on the emergency contract with Diamond D Construction for the emergency repair of the Western Hills mudslide at the City water tank PZ1-N. BUDGET AMENDMENT REQUIRED: TBD CURRENT BUDGET AMOUNT: PROPOSED BUDGET AMOUNT: FINANCING SOURCE: Water Fund; 82027113-80230-18234 REVENUE: YES / No GRANT: YES / No PREVIOUS CONTRACT/PURCHASE ORDER NO.: PO 48757-00 COORDINATED WITH: Sage Sangiacomo, City Manager; Sean White, Water Resources Director STRATEGIC PLAN (SP): CLIMATE INITIATIVES (CI): GENERAL PLAN ELEMENTS (GP): Page 314 of 378 Attachment 1 Page 315 of 378 Page 316 of 378 Attachment 2 Page 317 of 378 Page 318 of 378 Attachment 3 Page 319 of 378 Page 320 of 378 Attachment 4 Page 321 of 378 Page 322 of 378 Page 323 of 378 Page 1 of 2 Agenda Item No: 14.a. MEETING DATE/TIME: 6/4/2025 ITEM NO: 2025-596 AGENDA SUMMARY REPORT SUBJECT: Presentation of the Draft 2025-26 Fiscal Year City Budget and Draft Five-Year Capital Improvement Plan (Continued from June 2 & 3, 2025, if needed). DEPARTMENT: Finance PREPARED BY: Jessie Brunell, Financial Controller PRESENTER: Dan Buffalo, Finance Director and various departmental representatives ATTACHMENTS: 1. DRAFT - 5-Year CIP - FYE 25-26 - JUNE BUDGET WORKSHOP 2. Vehicle and Equipment Justification Placeholder Summary: The Council will receive a City-wide overview of the draft 2025-26 City budget and the City's Five-Year Capital Improvement Program Plan, and will begin departmental presentations as time allows. Note: This item is a continuation item from the June 2 and 3, 2025, Special Meetings and will be considered only if the additional time for budget discussion is necessary. Background: Presented here is the operating and capital budget for the City of Ukiah for the Fiscal Year 2025-26. Budget development began at the start of the calendar year and has included a series of meetings with the City Council in review of current operations, proposed objectives for the upcoming fiscal year, and continued review of the rolling five-year Capital Improvement Plan (CIP). This is the final phase of the budget adoption process, priming the Council and community for a more detailed budget discussion with departments. Following a comprehensive presentation of the City's principal funds by Finance, various departments will provide an overview of their proposed budgets focusing on noteworthy line item expenditures/projects, and will be available to answer questions and engage with the Council and/or community. Proposed schedule of the final phase of the FY 2025-26 Budget Development Process: • June 2 City Council Budget Hearing 3 pm; Budget Overview, CIP, Departmental Presentations • June 3 City Council Budget Hearing; 3 pm; Continuation of Budget and Departmental Presentations (if necessary) • June 4 City Council Budget Hearing; 5:15pm; Continuation of Budget and Departmental Presentations (if necessary) • June 18 Regular Meeting; 5:15 pm; Budget Adoption Note: While presenting, departments will focus their remarks on any significant changes in the budget from the current year to next, given the multi-month review/development that has already taken place with the City Council. Discussion: As part of this packet, and in preparation of budget discussions with departments, the following are provided: 1. Budget unit pages (OpenGov stories). The Finance Department continues to enhance the usability and navigation of the budget document, turning to the OpenGov platform to deliver the budget document in its entirety. Budget units (departments and divisions) are presented in a standardized format in what are called "stories." They are dynamic, navigable web pages designed to be read electronically through a web browser. Page 324 of 378 Page 2 of 2 They offer the reader drill down features so that data can be presented as generally or as granularly as desired. The best way to access stories is by clicking this link and finding each subsequent link in the table of contents: 2025-26 Fiscal Year Budget Draft (html link): https://stories.opengov.com/ukiahca/published/8lEgC9gjo The landing page from the link is the cover of the budget document (in draft), including a table of contents at the bottom. Each budget story can be accessed by clicking on its respective link in the table of contents. As the budget document is further developed, links will be activated for any reader to examine. The OpenGov platform is best viewed through the Google Chrome web browser. It is a free application and can be found at the following link, complete with download and installation instructions: https://www.google.com/chrome/ 2. Five-year capital improvement program schedule (Attachment 1) and the Vehicle & Heavy Equipment Justifications (Attachment 2). Recommended Action: Receive City budget presentation for the 2025-26 fiscal year and provide direction as necessary. BUDGET AMENDMENT REQUIRED: N/A CURRENT BUDGET AMOUNT: N/A PROPOSED BUDGET AMOUNT: N/A FINANCING SOURCE: N/A REVENUE: Yes / No GRANT: Yes / No PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A COORDINATED WITH: N/A STRATEGIC PLAN (SP): N/A CLIMATE INITIATIVES (CI): N/A GENERAL PLAN ELEMENTS (GP): N/A Page 325 of 378 300 Seminary Avenue • Ukiah • CA • 95482-5400 FIVE-YEAR CAPITAL IMPROVEMENT PROGRAM FOR FISCAL YEAR 2025-2026 DRAFT ATTACHMENT 1 Page 326 of 378 AIRPORT Page 327 of 378 FIVE YEAR CAPITAL IMPROVEMENT PLAN* 25/26 FISCAL YEAR AIRPORT The current small portal port style hangar at the Airport are reaching or have reached their end of life and some are no longer serviceable. Staff is recognizing a need to replace these hangars. Additional Comments: Prioritization and funding source(s) under review. -$ -$ -$ -$ -$ -$ -$ This project is for the pavement rehabilitation design of Taxiways A (4,540'x55'), A3 (250'x45'), and A5 (250'x45') due to thermal and aging related cracking with localized structural related cracking but no evidence of structural failure. Proposed rehabilitation is milling top 2 inches of AC crack sealing and pavement repair, and placement of 2 inch layer of new AC and markings. Add'l Comments:The FAA has made cost and project scope adjustments. Moved from FY 21/22, and increased by $88,385. Moved from FY 22/23, and increased from $148,385. Moved from FY 23/24 and increased from $250k. This project will cover construction to rehabilitate pavements of Taxiways A (4,540'x55'), A3 ( 250'x45') and A5 (250'x45'). Add'l Comments:The FAA has made cost and project scope adjustments. Moved from FY 2/23, and increased by $839,200. Moved from 24/25, and increased from $1,339,200. Moved from 26/27. The Master Plan would focus on updating aviation activity forecasts, runway length analysis, long-term development plans, and financial self- sufficiency/revenue generation. Add'l Comments:Conduct study in FY 3/24 and complete in FY 24/25. Moving from FYE 24. Moved from FYE 26 and increased from $450k. Master Plan 77 8 2 5 2 0 0 . 5 2 1 0 0 18 4 2 0 N/ A 14 0 3 S S t a t e Ne w Gr a n t Ye s Contingent upon FAA Grant Funding. Pavement Rehabilitation of Taxeways A, A3 and A5 - Construction 2,850,000$ 18 0 3 4 N/ A 14 0 3 S S t a t e Contingent upon FAA Grant Funding. Or g / O b j 26/27 $ - Re v i e w e d $ 2,850,000 Re v i e w e d 360,000$ 14 0 3 S S t a t e Ne w Gr a n t Ye s $ 500,000 Contingent upon FAA Grant Funding. Re v i e w e d Totals27/2825/26 500,000$ X Ci t y C o u n c i l S t a t u s 28/29 Sh o v e l R e a d y $ 360,000 77 8 2 5 2 0 0 . 8 0 2 3 0 18 0 3 5 N/ A Project Name Project Description 29/30 29/30 SUB-TOTAL: Hangar Project 25/26 26/27 FACILITIES/BUILDINGS/LAND Project Name Project Description Or g / O b j Pr o j e c t # Al l o c a t i o n t o M u l t i - f u n d s Pr o j e c t L o c a t i o n Pr o j e c t S t a t u s AIRPORT Sh o v e l R e a d y Fu n d i n g S o u r c e Fu n d i n g I d e n t i f i e d 27/28 28/29 TotalsFunding Source Add'l Comments Costs to date TB D TB D TB D TB D Ne w TB D No Ci t y C o u n c i l S t a t u s Re v i e w e d AIRPORT 77 8 2 5 2 0 0 . 8 0 2 3 0 Pavement Rehabilitation of Taxiways A, A3 and A5 - Design Pr o j e c t # Al l o c a t i o n t o M u l t i - f u n d s Costs to date Pr o j e c t L o c a t i o n Pr o j e c t S t a t u s Fu n d i n g S o u r c e Fu n d i n g I d e n t i f i e d Funding Source Add'l Comments N e w Gr a n t Ye s INFRASTRUCTURE *Refer to last page of this document for definition of terms used.PAGE 1 Type text here Page 328 of 378 FIVE YEAR CAPITAL IMPROVEMENT PLAN* 25/26 FISCAL YEAR AIRPORT In February of 2025, the Council approved a runway extension study. Based on this study, efforts are underway to restore the runway to a length of 5,000 feet. This restoration project aims to improve the airport's capabilities and accommodate a wider range of aircraft. Add'l Comments: -$ 360,000$ 500,000$ 2,850,000$ -$ -$ 3,710,000$ Project Name Project Description Org/Object Project NumberAllocation to Multi- funds Project Status Funding Source Funding Identified Funding Source Add'l Comments Costs to date Estimated Costs per Fiscal Year Totals Comments City Council Status Shovel Ready Restoration of the Ukiah Municipal Airport Runway to 5,000 feet Ne w TB D N/ A Provides a description and additional narrative to assist in the understanding of the need and value of the proposed project. The proposed account code where the expense will be accounted for. Definition of terms used: $ - Project is ready to be sent out to bid. To further explain, as necessary, the funding type used selected. Costs spent on the project. Costs estimated to be spent in each of the fiscal years. The sum of the five year estimate for each project. Additional information as needed. "Not Reviewed"- First time that Council has been presented the project; "Reviewed" - Council has been presented the project during an agendized meeting; "Explore" - Council has reviewed and has asked staff to further explore; "Reviewed and Supported" - Council has reviewed and supports the placement of the project on the CIP Plan; "Budget Adopted" - Council has approved the project through the Council action that takes place through either the full budget adoption process, or through a specific agendized item brought to Council. The number assigned to track all expenses related to the project. Indicates if the cost of the proposed cost is shared. In this case, here it will state what other funds are sharing the cost. This indicates whether the project is "NEW", "IN PROGRESS", "ONGOING", "DEFERRED", or "COMPLETED". The Fund the actual expense will come out of. "Yes" indicating funding has been identified and will be available, "No" indicating funding has not yet been identified and is unavailable. The name of the project. 77 8 2 5 2 0 0 . 8 0 2 3 0 No t R e v i e w e d 14 0 3 S S t a t e Gr a n t Contingent upon FAA Grant Funding. SUB-TOTAL: *Refer to last page of this document for definition of terms used.PAGE 2 Page 329 of 378 CITY MANAGER Page 330 of 378 FIVE YEAR CAPITAL IMPROVEMENT PLAN* 25/26 FISCAL YEAR CITY MANAGER'S DEPARTMENT Replacing parking meters. Add'l Comments:Funded by line of credit loan proceeds being secured by Finance as part of a larger capital improvement funding strategy. Moved from FYE 20 year. Installation will coincide with Streetscape Project. Funding secured through bond issuance; project put on hold due to COVID-19 and will resume when market conditions allow. Moved from FYE 21. Project put on hold due to COVID-19 and will resume when market conditions allow. Moved from FYE 22. Project moved from FYE 25 to coincide with anticipated development in the downtown. Moved from FYE 26 due to ongoing and anticipated construction/development in the downtown. -$ -$ 400,000$ -$ -$ -$ 400,000$ Project Name Project Description Org/Object Project NumberAllocation to Multi- funds Project Status Funding Source Funding Identified Funding Source Add'l Comments Costs to date Estimated Costs per Fiscal Year Totals Comments City Council Status Shovel Ready "Yes" indicating funding has been identified and will be available, "No" indicating funding has not yet been identified and is unavailable. Project is ready to be sent out to bid. To further explain, as necessary, the funding type used selected. Costs spent on the project. Costs estimated to be spent in each of the fiscal years. The sum of the five year estimate for each project. Additional information as needed. "Not Reviewed"- First time that Council has been presented the project; "Reviewed" - Council has been presented the project during an agendized meeting; "Explore" - Council has reviewed and has asked staff to further explore; "Reviewed and Supported" - Council has reviewed and supports the placement of the project on the CIP Plan; "Budget Adopted" - Council has approved the project through the Council action that takes place through either the full budget adoption process, or through a specific agendized item brought to Council. The number assigned to track all expenses related to the project. Indicates if the cost of the proposed cost is shared. In this case, here it will state what other funds are sharing the cost. This indicates whether the project is "NEW", "IN PROGRESS", "ONGOING", "DEFERRED", or "COMPLETED". The Fund the actual expense will come out of. $ 400,000 Provides a description and additional narrative to assist in the understanding of the need and value of the proposed project. The proposed account code where the expense will be accounted for. Definition of terms used: Parking Meter Replacement SUB-TOTAL: Al l o c a t i o n t o M u l t i - f u n d s Pr o j e c t L o c a t i o n Re v i e w e d Fu n d i n g S o u r c e Fu n d i n g I d e n t i f i e d Funding Source Add'l Comments 29/30 The name of the project. En t e r p r i s e Ye s 64 0 1 2 6 0 0 . 8 0 2 3 0 18 1 6 5 N/ A Do w n t o w n De f e r r e d 400,000$ Pr o j e c t # VEHICLES, MACHINERY & EQUIPMENT Project Name Project Description CITY MANAGER DEPARTMENT Sh o v e l R e a d y 25/26 26/27 27/28 Or g / O b j 28/29 Pr o j e c t S t a t u s Totals Ci t y C o u n c i l S t a t u s Costs to date *Refer to last page of this document for definition of terms used.PAGE 1 Page 331 of 378 COMMUNITY SERVICES Page 332 of 378 FIVE YEAR CAPITAL IMPROVEMENT PLAN* 25/26 FISCAL YEAR COMMUNITY SERVICES The pool pump house pool is in need of replacement due to age and general deterioration of the building. Additional Comments: Project was formerly called "Pool Block House". Looking for funding. Moved from starting FYE 21. Prioritization and funding source(s) under review. Estimated cost is $250k. Project deferred if we pursued pool replacement as below. Consider incorporating into Municipal Pool Replacement. State grant to provide some grading, flood surveying, debris removal and planting. Additional Comments: RFP for design process is complete 12/2018; Hydrology studies and CEQA complete. Work expected to start in late spring or early summer, with expectation of project completion in FYE 22. Most recent schedule indicates bidding in the Spring of 2023. Construction anticipated to start in Summer of 2023. Project completion expected fiscal year (24/25). Moved from FYE 25. Project was bid in fall of 2024, with lowest bid coming in nearly twice the available funding. Staff will resubmit a modified (decreased) scope of work in an attempt to satisfy the original project goals at a reduced cost. If accepted, the new scope will be funded in FYE 27. Park master plan needed once a site is identified. Additional Comments:Location and funding source(s) under review; Need to explore grant funding. Department estimate/request is $3-5 million.Added $100k to FYE 27. The 2017 Wagenseller Park Feasibility Analysis and the 2025 Parks Gap analysis suggest a need for a park in the Wagenseller area. Additional Comments:The 2025 Parks Gap Analysis identifies a number of potential locations for a park in the Wagenseller neighborhood. The identified site and planwill determinethe total cost. A minimum of $500k is likely andhas been added to FYE 28. Replacement of this equipment is necessary, due to the age and high usage of this equipment, as well as safety concerns. Staff will be seeking grant funds to assist with the cost. Additional Comments:Staff applied for Prop 68 funds for park renovations including new playground equipment. Department estimated request is $200k. Fiscal Year Allocation TBD $ 250,000 Re v i e w e d 500,000$ Ne w Pool Pump House 10 0 2 2 1 0 0 . 8 0 2 2 0 18 0 1 2 N/ A 51 1 P a r k B l v d . Ne w TB D No No Seeking grant funding. Wagenseller Park Development 30 0 2 2 2 0 0 . 8 0 2 2 0 18 0 6 3 N/ A Or c h a r d & B r u s h Wagenseller Park Plan 30 0 2 2 2 5 0 . 8 0 2 2 0 18 0 6 3 N/ A Or c h a r d & B r u s h Riverside Park 30 5 2 2 2 5 0 . 8 0 2 2 0 18 0 1 4 N/ A 12 8 1 E . G o b b i De f e r r e d Gr a n t Ye s Grant funded. Ne w TB D No Seeking grant funding. X Oak Manor Playground Equipment Replacement 30 3 2 2 2 3 0 . 8 0 1 0 0 18 0 1 0 N/ A 50 0 O a k M a n o r Ne w Gr a n t No Seeking grant funding 100,000$ TB D Re v i e w e d FACILITIES/BUILDINGS/LAND Totals Ci t y C o u n c i l S t a t u s COMMUNITY SERVICES DEPARTMENT 25/26 26/27 27/28 Pr o j e c t S t a t u s Fu n d i n g S o u r c e Fu n d i n g I d e n t i f i e d Funding Source Add'l Comments Pr o j e c t # Al l o c a t i o n t o M u l t i - f u n d s Pr o j e c t L o c a t i o n Project Name Project Description 29/3028/29Costs to date Sh o v e l R e a d y Or g / O b j $ 500,000 Re v i e w e d $ 200,000 Re v i e w e d 200,000$ Re v i e w e d $ 100,000 832,005$ $ 832,005 *Refer to last page of this document for definition of terms used.PAGE 1 Page 333 of 378 FIVE YEAR CAPITAL IMPROVEMENT PLAN* 25/26 FISCAL YEAR COMMUNITY SERVICES Replace roof at softball fields. Additional Comments:Prioritization and fundingsource(s) under review. Roof currently has some leakage and panels are pealing up. Staff is currently evaluating the project. Need to explore grant funding. Department estimate/request is $70k, revised from $50k. Replace irrigation at softball fields. Additional Comments:Irrigation system is inefficient and difficult to control coverage to maintain healthy turf. Needed to remain competitive for tournaments and reduce liability. Need to explore grant funding. Department estimate/request is $500,000. Develop additional area for meeting, band stand, viewing platforms. Install lighting. Additional Comments:Prioritization and fundingsource(s) under review; Need to explore grant funding. Department estimate/request is $250,000. The Municipal Pool at Todd Grove park is approx. 100 years old. Maintenance costs are becomingprohibitive. The existing facility needs to be demolishedand remove and a new facility needs to be designed and built. Addition of Recreation Building to the Pool Facility where the unusable kiddie pool is. This will eliminate the Splash Pad and Day Camp Office projects from this CIP list. Facility will serve Day Camp, Recreation Classes, Facility Rentals, Trainings, Meetings, Youth Sports Practices and Green Room for Concerts. Additional Comments:Funding will need to come from some combination of grants, fundraising, bond measures, and/or special district. Estimated cost: $12M. Staff is preparing a "Needs Assessment/Feasibility Study" to better prepare for funding efforts. The Day Camp Office and Storage Buildings are premanufactured buildings that have reached their life expectancy. Additional Comments:Frequency of maintenance needs and costs are increasing. Estimated cost: $240k. Oak Manor Park is a popularPark withsignificantdailyuse, currentlyserved bya "porta-potty." Additional Comments:Grant funds currently being applied for.Department estimate/request is $130k. Outdoor security cameras for protection of property. Additional Comments:Moved from FY 22, 23 and 24 due to higher priorities. Department estimate/request is $30k. Building exterior needs painting. Additional Comments:Funding not secured, planning for routine maintenance. Moved from FYE 21. Moved from FYE 23. Moved from FYE 24. Oak Manor Restroom TB D TB D N/ A 50 1 O a k M a n o r Ne w TB D No Seeking grant funding Softball Fields Restroom Concession Building Roof Replacement 30 0 2 2 2 1 0 . 8 0 2 2 0 18 1 1 0 N/ A 90 1 R i v e r S t r e e t Ne w Softball Fields Irrigation Replacement 30 0 2 2 2 0 0 . 8 0 2 2 0 TB D N/ A 90 1 R i v e r S t r e e t Ne w Skate Park Phase 2 - Back Lot Development 30 0 2 2 2 0 0 . 8 0 2 2 0 TB D N/ A 10 4 3 L o w G a p Ne w TB D No Seeking grant funding 20 0 S . S c h o o l Ne w 73 0 2 2 6 0 0 . 5 6 3 0 0 Conference Center Exterior Painting Security Cameras at Museum 10 0 2 2 7 0 0 . 5 4 1 0 0 18 1 1 1 N/ A N/ A 51 2 P a r k B l v d . Ne w TB D No Fiscal Year Allocation TBD TB D N/ A 51 2 P a r k B l v d . Ne w TB D No Fiscal Year Allocation TBD Day Camp Office and Storage Building Replacement TB D Municipal Pool Replacement TB D TB D TB D No Re v i e w e d $ 70,000 TB D No Re v i e w e d TB D No Seeking grant funding. $ - Re v i e w e d 45,000$ X $ - Re v i e w e d Re v i e w e d R e v i e w e d TB D No Fiscal Year Allocation TBD $ - 18 1 1 2 N/ A Seeking grant funding $ - $ - $ - 43 1 S M a i n De f e r r e d $ 45,000 Re v i e w e d R e v i e w e d X *Refer to last page of this document for definition of terms used.PAGE 2 Page 334 of 378 FIVE YEAR CAPITAL IMPROVEMENT PLAN* 25/26 FISCAL YEAR COMMUNITY SERVICES Security keyless door lock entry. Additional Comments:Recent theft and safety concerns. Split out the cardlock from the cameras. Moved from FYE 21 due to COVID-19. Moved from FYE 22 due to COVID-19. Moved from FYE 24. Replace aging HVAC at the UVCC before they fail and the rooms are unusableor emergency repairs become prohibitively expensive. Additional Comments: 1 unit is $50,000. 3 units are in need of replacement The irrigation system is more than 50 years old. It is failing and requires frequent costly maintenance. Similarly, the landscaping is old and dated and needs replacement. Additional Comments:In 2023 a conceptual plan for irrigation and landscape renewal was completed by a consulting landscape design firm. The plan was presented to the Public Spaces Commission. The plan estimates the project at approximately $1 million. The roof at the historic Sunhouse is in need of replacement. Asphalt shingles are historically appropriate and no other historic requirements are anticipated. Additional Comments:An architecturalassessment donein 1991 by LongHoeft Architects identifies that the roof was last renovated in 1984 with composition shingles.Grant fundinghas not yet been found. Staff has consulted with a local contractor and an engineer who suspect the builing needs more than a simple re-roofing. Structuralroof improvementsandelectrical workis also needed. An engineering report describing a scope of work is needed to develop grant requests. A cope of work documentis estimated to be between $7-10k. Placed $400k for FYE 27. The City owns 2.5 acres at the end of Norgard Lane that is suitable for a public park with river access. The draft COU Parks Gap analysis suggests a need for one to three parks south of the City. Additional Comments: Seeking grant funding. The Western Hills Watershed Protection Area Management Plan offers the possibility of passive use recreational trails. The City is partnering with the Ukiah Valley Trail Groupon the developmentof a conceptualtrail alignmentand CEQA document. Additional Comments: Seeking grant funding. 30,000$ Conference Center Security 73 0 2 2 6 0 0 . 8 0 1 0 0 18 1 8 9 N/ A 20 0 S . S c h o o l Ne w TB D No Internal Financing X $ 30,000 Re v i e w e d 1,000,000$ $ 1,000,000 Re v i e w e d McGarvey Park Irrigation and Landscape TB D TB D N/ A 31 0 D o r a S t . Ne w TB D No Seeking Grant Funding 400,000$ $ 400,000 Re v i e w e d Historic Sunhouse Roof Repair and Replacement 10 0 2 2 7 0 0 . 8 0 2 2 0 18 4 3 9 N/ A 43 1 S M a i n Ne w TB D No Seeking Grant Funding 500,000$ $ 500,000 Re v i e w e d Norgard Park 30 0 2 2 2 0 0 . 8 0 2 2 0 TB D N/ A No r g a r d L a n e Ne w Gr a n t No Seeking Grant Funding Western Hills Trails Construction 30 0 2 2 2 0 0 . 8 0 2 2 0 18 4 8 8 N/ A TB D Ne w Gr a n t No Seeking Grant Funding 750,000$ $ 750,000 Re v i e w e d Conference Center HVAC Replacement 73 0 2 2 6 0 0 . 5 6 3 0 18 3 2 6 N/ A 20 0 S . S c h o o l Ne w Ge n e r a l Ye s Internal Financing 50,000$ $ 50,000 Re v i e w e d X *Refer to last page of this document for definition of terms used.PAGE 3 Page 335 of 378 FIVE YEAR CAPITAL IMPROVEMENT PLAN* 25/26 FISCAL YEAR COMMUNITY SERVICES The 2025 Parks Gap Analysis identifies the need for additional parks on the south end of town. Annexation of this area will place the park responsibilityon the City. The goal is to assure all residents live within a half mile of a park. To achieve this goal, at least two and possibly three parks will be needed. Additional Comments: Seeking grant funding. The 2025 Parks Gap Analysis identifies the need for additional parks on the south end of town. Annexation of this area will place the park responsibilityon the City. The goal is to assure all residents live within a half mile of a park. To achieve this goal, an additional park will be needed in the vacinity of Lover's Lane. Additional Comments: Seeking grant funding. -$ 875,000$ 1,332,005$ 1,500,000$ 3,200,000$ -$ 7,227,005$ Ford F-150 4-wheel drive or equal. The current vehicle #3260 is a 2014 with 116,379 miles. 4-wheel drive is necessary for accessing the Western Hills. Add'l Comments: New service truck is needed. The current vehicle #2618 is a 2005 with 113,982 miles. Add'l Comments: -$ -$ 100,000$ 100,000$ -$ -$ 200,000$ 30 0 2 2 2 0 0 . 8 0 2 2 0 TB D N/ A TB D Ne w Gr a n t No Seeking Grant Funding SUB-TOTAL: 30 0 2 2 2 0 0 . 8 0 2 2 0 TB D N/ A TB D Ne w Gr a n t No Seeking Grant Funding Large Park on South End of Town Park on North Side of Town 1,500,000$ 1,000,000$ $ 1,000,000 Re v i e w e d $ 1,500,000 Re v i e w e d VEHICLES, MACHINERY & EQUIPMENT COMMUNITY SERVICES DEPARTMENT Project Name Project Description Or g / O b j Pr o j e c t # Al l o c a t i o n t o M u l t i - f u n d s Pr o j e c t L o c a t i o n Pr o j e c t S t a t u s Fu n d i n g S o u r c e Fu n d i n g I d e n t i f i e d Funding Source Add'l Comments Costs to date 25/26 26/27 27/28 28/29 29/30 Totals Ci t y C o u n c i l S t a t u s Sh o v e l R e a d y Truck 10 0 2 2 1 0 0 . 8 0 1 0 0 TB D N/ A N/ A Ne w Ge n e r a l F u n d No SUB-TOTAL: 100,000$ $ 100,000 No t R e v i e w e d 100,000$ $ 100,000 No t R e v i e w e d Service Truck 10 0 2 2 1 0 0 . 8 0 1 0 0 TB D N/ A N/ A Ne w Ge n e r a l F u n d No *Refer to last page of this document for definition of terms used.PAGE 4 Page 336 of 378 FIVE YEAR CAPITAL IMPROVEMENT PLAN* 25/26 FISCAL YEAR COMMUNITY SERVICES Project Name Project Description Org/Object Project NumberAllocation to Multi- fundsProject Status Funding Source Funding Identified Funding Source Add'l Comments Costs to date Estimated Costs per Fiscal Year Totals Comments City Council Status Shovel Ready The proposed account code where the expense will be accounted for. Definition of terms used: The name of the project. Provides a description and additional narrative to assist in the understanding of the need and value of the proposed project. Project is ready to be sent out to bid. To further explain, as necessary, the funding type used selected. Costs spent on the project. Costs estimated to be spent in each of the fiscal years. The sum of the five year estimate for each project. Additional information as needed. "Not Reviewed"- First time that Council has been presented the project; "Reviewed" - Council has been presented the project during an agendized meeting; "Explore" - Council has reviewed and has asked staff to further explore; "Reviewed and Supported" - Council has reviewed and supports the placement of the project on the CIP Plan; "Budget Adopted" - Council has approved the project through the Council action that takes place through either the full budget adoption process, or through a specific agendized item brought to Council. The number assigned to track all expenses related to the project. Indicates if the cost of the proposed cost is shared. In this case, here it will state what other funds are sharing the cost. This indicates whether the project is "NEW", "IN PROGRESS", "ONGOING", "DEFERRED", or "COMPLETED". The Fund the actual expense will come out of. "Yes" indicating funding has been identified and will be available, "No" indicating funding has not yet been identified and is unavailable. *Refer to last page of this document for definition of terms used.PAGE 5 Page 337 of 378 ELECTRIC UTILITY Page 338 of 378 FIVE YEAR CAPITAL IMPROVEMENT PLAN* 25/26 FISCAL YEAR ELECTRIC UTILITY Renewable energy development for the Utility’s resource portfolio in meeting the States green energy mandates. Add'l Comments:Rebudgeted to insure replacement roofing system meets building, solar and grading requirements. Moved $1.2 mil out of FYE 20, and moved into FYE 21. Increased FYE 22 and FYE 24 from $50k, reduced FYE 25 from $1 mil. Pushed to 22/23 fiscal year, and increased overall amount from $2,750,000 due to size of Hasting solar system. Moved out from FYE 23 due to budgetary constraints, and increased by $225k. Reduced FYE 25 from $2.2 M, added $2.5M to FYE 26, and $50k to FYE 27. Evaluate the need and sites available to construct a future electrical substation to serve future loads based on planning forecasts of the City's growth. Add'l Comments:$20k moved from FYE 21, and $300k from FYE 22 due to COVID-19. Moved to 23/24 due to heavy workload. Moved from FYE 24. Moved from FYE 25, increased from $300k, and changed funding source. Increased amount from $350k due to market prices. 55,000$ 2,500,000$ 550,000$ -$ -$ -$ 3,050,000$ $ 2,550,000 $ 500,000 Re v i e w e d R e v i e w e d X Renewable Resource Development - Solar 80 1 2 6 1 0 0 . 8 0 2 2 0 EC C 0 1 N/ A SUB-TOTAL: Funded by Greenhouse Gas Funds Sh o v e l R e a d y Or g / O b j FACILITIES/BUILDINGS/LAND Totals Ci t y C o u n c i l S t a t u s ELECTRIC UTILITY DEPARTMENT 25/26 26/27 27/28 Pr o j e c t S t a t u s Fu n d i n g S o u r c e Fu n d i n g I d e n t i f i e d Funding Source Add'l Comments Pr o j e c t # Al l o c a t i o n t o M u l t i - f u n d s Pr o j e c t L o c a t i o n Project Name Project Description Costs to date Rate Revenue 29/3028/29 En t e r p r i s e Ye s 500,000$ 55,000$ 2,500,000$ 13 5 0 H a s t i n g R o a d I n P r o g r e s s En t e r p r i s e Ye s 50,000$ Substation Site Development 80 1 2 6 1 0 0 . 8 0 2 3 0 18 0 4 6 N/ A TB D N e w *Refer to last page of this document for definition of terms used.PAGE 1 Page 339 of 378 FIVE YEAR CAPITAL IMPROVEMENT PLAN* 25/26 FISCAL YEAR ELECTRIC UTILITY Upgrade fish hatchery pumps and flow meters. Add'l Comments:Spec complete for pump replacement. Changed description to clarify scope. Moved from FYE 22, and added $60k. Approved for bidding on 2/1/23, budget amendment approved to match engineering estimate. Increased amount from $260k, and moved all into FYE 25. Changed from $432k for inflation, and changed funding source. Working out engineering issues that arose during original request for proposal process.Reduced FYE 25 amount from $450k, and added $500k to FYE 26. Replace station light & power, upgrade station service switchgear. Add'l Comments:Moved from FYE 21, and increased from $80k. Design to be outsourced, engineering budgeted for 21/22. Pushed to 22/23 and increased budget from $120k due to inflation. Moved from FYE 23. Design underway. Following design, bidding and work to be completed in FYE 25. Moved from FYE 25, added $75k for inflation, and changed funding source. Replaces existing low voltage (4160V) system with 12,000 Volt primary rated cable and transformers and secondary conductor. Fairgrounds to provide USERC specified metering and underground duct. Removes existing low voltage (4160V) system. Add'l Comments:Rebudgeted to reflect workforce scheduling allocation due to the Oak Manor Undergrounding project. Reduced amount for FYE 20 by $120k, and changed funding in FYE 22 & 23. Moved forward by 1 year, project completing 23/24. Pushed out one year, waiting on agreement with Fairgrounds. Budget increased due to inflation and inclusion of labor in construction costs. Moving project budget from starting in FYE 24.Moved from FYE 25 pending agreement with Fairgrounds on funding division. Replace accumulators for redundancy of tainter operation. Add'l Comments:Replace accumulators for redundancy of tainter valve operation. Tested redundancy and moving from FYE 24. Moved from FYE 25 for budgetary purposes. 100,000$ $ 100,000 Re v i e w e d R e v i e w e d $ 500,000 Re v i e w e d 225,000$ $ 225,000 225,000$ $ 225,000 $ 500,000 Re v i e w e d X Ci t y C o u n c i l S t a t u s 27/2826/27 Sh o v e l R e a d y 29/3028/29 INFRASTRUCTURE N/ A 80 1 2 6 1 0 0 . 8 0 2 3 0 18 0 3 7 Ye s 12 2 9 L a k e M e n d . D r 12 2 9 L a k e M e n d . D r 18 1 1 8 Upgrade fish hatchery pumps and controls (Hydro) N/ A 80 1 2 6 1 0 0 . 8 0 2 3 0 Project Description Or g / O b j Pr o j e c t # Al l o c a t i o n t o M u l t i - f u n d s Pr o j e c t L o c a t i o n Pr o j e c t S t a t u s Fu n d i n g S o u r c e Fu n d i n g I d e n t i f i e d Automate Station Light & Power, Pump & Generator Controls (Hydro) Fairgrounds 4160 to 12,000 volt Conversion ELECTRIC UTILITY DEPARTMENT Totals Replace Accumulators at Hydro for Tainter Operation 25/26Funding Source Add'l CommentsProject Name Uk i a h E l e c t r i c S y s In P r o g r e s s 18 0 4 1 N/ A 12 2 9 L a k e M e n d . D r 80 1 2 6 1 0 0 . 8 0 2 3 0 80 1 2 6 1 0 . 8 0 2 3 0 18 4 8 9 N/ A Costs to date Rate Revenue Ne w En t e r p r i s e Ye s Rate Revenue Rate Revenue I n P r o g r e s s En t e r p r i s e 12,551$ En t e r p r i s e Ye s Ye s I n P r o g r e s s En t e r p r i s e *Refer to last page of this document for definition of terms used.PAGE 2 Page 340 of 378 FIVE YEAR CAPITAL IMPROVEMENT PLAN* 25/26 FISCAL YEAR ELECTRIC UTILITY Transformer replacement and upgrades, wood pole testing and replacement, system capacity improvements and protection, control, monitoring and communication enhancements. Add'l Comments:UG Capital Projects >$10,000 Added funding for FYE 26 and 27. Reduced FYE 24 from $235k. Added funding for FYE 28 and FYE 29, and changed funding source. Transformer replacement and upgrades, system capacity improvements and protection, control, monitoring and Communication enhancements. Add'l Comments:Reduced FYE 20 by $140k, and reduced all future years to $250k/yr. Increased FYE 21 from $250k. Added funding for FYE 26 and 27. Added funding for FYE 27. Reduced FYE 24 from $250k. Added funding for FYE 28 and FYE 29, and changed funding source. Upgrades to the governor sensing, controller and feedback transducers to improve performance and reliability. Existing governor controls frequently are out of service due to failure or adjustment. Add'l Comments:Moved from beginning FYE 21 due to COVID-19. Project was spread between FYE 22 and FYE 23. Combined into FYE 22 and reduced by $30k. Moved to 23/24-24/25 due to workload. Moved to FYE 25 and 26 due to workload. Revised FYE 25 from $20k (engineering costs). Added funding source. Install cable and associated equipment for replacing the overhead facilities. Add'l Comments:Reduced amount from $500k, moved from FYE 21. Moved from FYE 22. Increased amount from $200k. Funding from 2022 bonds, funding increased to include AT&T and Comcast for joint trench project, approx. 40% to be reimbursed by AT&T and Comcast. Per Council directive, undergrounding focus will be redirected to Talmage, the completion of Oak Manor is being pushed until adequate rate revenue is available. Upgrade existing and provide redundancy for Hydro transfer trip circuit. Add'l Comments:Reduced amount for FYE 20 from $225k, and added funds to FYE 21. Moved from FYE 21. Moved budget from FYE 22, increased overall amount from $195k due to inflation, and added budget to subsequent years to include radio redundancy. Moved from beginning in FYE 23 in order to complete preliminary work that will be completed as part of Streetscape Phase 2 project. Revised FYE 24 from $275k, FYE 25 from $50k and changed funding source. Changed FYE 25 from $275k. County roundabout project has created a conflict. Redesigning North State Street facilities to accomodate changes - it will require an extra 700-1000' of undergrounding to avoid conflicts when the roundabout is completed in 2027-2028. Reduced FYE 25 from $375k, increased FYE 26 from $50k, and added $50k to FYE 27. Re v i e w e d X Re v i e w e d X50,000$ Re v i e w e d X300,000$ 425,000$ 17,106$ $ 800,000 800,000$ $ 300,000 X X235,000$ 235,000$ Re v i e w e d 235,000$ 250,000$ $ 1,000,000 Re v i e w e d $ 940,000 235,000$ 250,000$ 250,000$ 250,000$ 80 1 2 6 1 0 0 . 8 0 2 3 0 18 0 4 7 N/ A Hydroelectric Plant Transfer Trip Upgrade 80 1 2 6 1 0 0 . 8 0 2 3 0 18 1 2 1 N/ A Oa k M a n o r D r . N/ A 12 2 9 L a k e M e n d . D r 80 1 2 6 1 0 0 . 8 0 2 3 0 8 0 1 2 6 1 0 0 . 8 0 2 3 0 18 0 4 3 N/ A Uk i a h E l e c t r i c S y s O n - g o i n g Underground Capital System Improvements (<$50,000 each) Overhead Capital System Improvements (<$50,000 each) Governor Speed Control & Valve Upgrades (Hydro) Oak Manor Dr. Overhead to Underground Conversion Hy d r o P l a n t In P r o g r e s s En t e r p r i s e 80 1 2 6 1 0 0 . 8 0 2 3 0 En t e r p r i s e Ye s Rate Revenue O n - g o i n g En t e r p r i s e O n g o i n g Ye s 18 1 2 5 1 8 0 4 4 N/ A Uk i a h E l e c t r i c S y s Rate Revenue 1,127,141$ Ye s Rate Revenue Ye s Rate Revenue O n g o i n g En t e r p r i s e Rate Revenue En t e r p r i s e Ye s 375,000$ 834,547$ *Refer to last page of this document for definition of terms used.PAGE 3 Page 341 of 378 FIVE YEAR CAPITAL IMPROVEMENT PLAN* 25/26 FISCAL YEAR ELECTRIC UTILITY Electrical infrastructure for Western Hills development. Add'l Comments:Removed $525k from FYE 23, and reduced to $300k. Changed funding source. Equipment and wire to be installed as parcels sell. Moved from FYE 25. Extend Cherry Circuit (102) to back feed 303 Circuit to provide redundancy to southeast Ukiah. Add'l Comments: Extend fiber optic to Electric Service Center for Substation Visibility and Hydroelectric Control. Add'l Comments:Moved from FYE 25 to correspond with Cherry circuit extension and added funding source. Replace poles identified by the 10-year pole inspection. Add'l Comments:Increased from $850k due to inflation. Anticipate needing to replace 100 poles. Moved from FYE 24 due to budget constraints.Added funding source. Added $500,000 to FY26 and moved $1,000,000 from FY 25 to correspond with completion of pole testing. For contractor replacement. Design and build new substation. Add'l Comments: Added funding source. Moved from starting FYE 26. Underground all overhead power & communications between State & Airport Park Boulevard. Add'l Comments:$30k for design, $2.5M for construction. Moved to FYE 28 and FYE 29 due to funding and cooperation from other utilities. Various locations for large SL replacement with LEDs Add'l Comments: 18 4 9 1 N/ A Va r i o u s 300,000$ $ 800,000 Re v i e w e d Re v i e w e d 30,000$ $ 90,000 Re v i e w e d 500,000$ 20,000$ 520,000$ 500,000$ 1,000,000$ $ 30,000 80 1 2 6 1 0 0 . 8 0 2 3 0 18 4 9 0 N/ A 13 5 0 H a s t i n g s R o a d On g o i n g En t e r p r i s e Ye s Rate Revenue 80 1 2 6 1 0 0 . 8 0 2 3 0 TB D N/ A S. E . U k i a h Ne w En t e r p r i s e Ye s 800,000$ LED Street Light Conversion Western Hills Cherry Circuit (102) Extension Across 101 Fiber Optic Cable Extension 80 1 2 6 1 0 0 . 8 0 2 3 0 18 3 5 0 N/ A We s t e r n H i l l s D e v e l o p m e n t On g o i n g En t e r p r i s e Ye s Rate Revenue Ne w En t e r p r i s e Ye s 243,549$ Rate Revenue Pole Replacement Project 80 1 2 6 1 0 0 . 8 0 2 3 0 18 4 4 0 N/ A Va r i o u s On g o i n g En t e r p r i s e Ye s Rate Revenue $ 1,500,000 Re v i e w e d X $200,000 $2,500,000 $12,500,000 $ 2,700,000 Re v i e w e d 300,000$ Re v i e w e d X New Substation 80 1 2 6 1 0 0 . 8 0 2 3 0 TB D N/ A TB D In P r o g r e s s En t e r p r i s e Ye s Rate Revenue Talmage Underground 80 1 2 6 1 0 0 . 8 0 2 3 0 18 4 2 2 N/ A Ta l m a g e R o a d On g o i n g En t e r p r i s e Ye s 80 1 2 6 1 0 0 . 8 0 2 3 0 $ 2,500,000 30,000$ 30,000$ $ 30,000 Re v i e w e d *Refer to last page of this document for definition of terms used.PAGE 4 Page 342 of 378 FIVE YEAR CAPITAL IMPROVEMENT PLAN* 25/26 FISCAL YEAR ELECTRIC UTILITY Install padmount switch to replace recloser and air switches. Add'l Comments: 2,234,894$ 2,760,000$ 4,090,000$ 3,270,000$ 15,485,000$ -$ 10,605,000$ Electric Meter Replacement and cloud based data management system improving customer access to outage information, usage data and provide customer selectable notifications. Add'l Comments:Currently in the planning stage. Moved from starting FYE 21. Eliminated $500k from FYE 22, and $2M from FYE 23. Added amounts to FYE 24 and 25. Looking for grant funds to assist with completing this project.Moved from starting FYE 24. Added funding to FYE 27. Many electric meters are at end of life and need replacement with an upgraded AMI. Increased FYE 27 from $2M. Replaces 2007 Ford E150 Van. Add'l Comments:Replace with an electric vehicle. Moved from FYE 23, and increased from $60k. Moved from FYE 25. Matching funds for EV charging grant for a Hub location, 4 DC fast chargers and 2-dualport Level 2 Chargers Add'l Comments:Project ongoing with Chargepoint partnership. Moved from FYE 24. Moved to FYE 26 due to ChargePoint delays in construction and added $25k for FYE 27 for any additional overlap between fiscal years. 22,203$ 990,000$ 2,025,000$ 2,500,000$ -$ -$ 5,515,000$ Re v i e w e d 15 0 8 0 N/ A 27/28 Ye s $ 150,000 150,000$ X ELECTRIC UTILITY DEPARTMENT Sh o v e l R e a d y VEHICLES, MACHINERY & EQUIPMENT Re v i e w e d Ci t y C o u n c i l S t a t u s 25/26 26/27 SUB-TOTAL: Fu n d i n g S o u r c e Fu n d i n g I d e n t i f i e d Funding Source Add'l Comments Ye s Rate RevenueHydroelectric Padmount Switch 80 1 2 6 1 0 0 . 8 0 2 3 0 Pr o j e c t # Totals En t e r p r i s e $ 775,000 2,500,000$ $ 4,650,000 90,000$ $ 90,000 SUB-TOTAL: Electric Meter Replacements 80 1 2 6 1 0 0 . 8 0 1 0 0 Or g / O b j Costs to date Al l o c a t i o n t o M u l t i - f u n d s Pr o j e c t L o c a t i o n Pr o j e c t S t a t u s Project Name Project Description Technical Services Vehicle 80 1 2 6 1 0 0 . 8 0 1 0 0 TB D N/ A N/ A On g o i n g Seeking grant funding.22,203$ 29/30 Re v i e w e d Hy d r o P l a n t Ne w En t e r p r i s e 28/29 En t e r p r i s e Ye s Uk i a h E l e c t r i c S y s t e m In P r o g r e s s 18 4 9 2 N/ A 150,000$ 2,000,000$ XEV Chargers 80 1 2 6 1 0 0 . 8 0 1 0 0 18 4 2 3 N/ A N/ A In P r o g r e s s En t e r p r i s e Ye s Re v i e w e d 750,000$ 25,000$ *Refer to last page of this document for definition of terms used.PAGE 5 Page 343 of 378 FIVE YEAR CAPITAL IMPROVEMENT PLAN* 25/26 FISCAL YEAR ELECTRIC UTILITY Project Name Project Description Org/Object Project NumberAllocation to Multi- funds Project Status Funding Source Funding Identified Funding Source Add'l Comments Costs to date Estimated Costs per Fiscal Year Totals Comments City Council Status Shovel Ready Definition of terms used: Project is ready to be sent out to bid. To further explain, as necessary, the funding type used selected. Costs spent on the project. Costs estimated to be spent in each of the fiscal years. The sum of the five year estimate for each project. Additional information as needed. "Not Reviewed"- First time that Council has been presented the project; "Reviewed" - Council has been presented the project during an agendized meeting; "Explore" - Council has reviewed and has asked staff to further explore; "Reviewed and Supported" - Council has reviewed and supports the placement of the project on the CIP Plan; "Budget Adopted" - Council has approved the project through the Council action that takes place through either the full budget adoption process, or through a specific agendized item brought to Council. The number assigned to track all expenses related to the project. Indicates if the cost of the proposed cost is shared. In this case, here it will state what other funds are sharing the cost. This indicates whether the project is "NEW", "IN PROGRESS", "ONGOING", "DEFERRED", or "COMPLETED". The Fund the actual expense will come out of. "Yes" indicating funding has been identified and will be available, "No" indicating funding has not yet been identified and is unavailable. The name of the project. Provides a description and additional narrative to assist in the understanding of the need and value of the proposed project. The proposed account code where the expense will be accounted for. *Refer to last page of this document for definition of terms used.PAGE 6 Page 344 of 378 FINANCE/I.T. Page 345 of 378 FIVE YEAR CAPITAL IMPROVEMENT PLAN* 25/26 FISCAL YEAR FINANCE/IT This will provide camera surveillance for Police Department dispatch monitoring of designated City locations. This will allow coverage in areas that are currently inaccessible. Staff is looking at a Cloud-based solution as there is more functionality and will also provide business continuity points. Additional Comments:Deferred from FYE 24. Purchase awarded at the 3/12/25 Council meeting for replacement of current camera system and cameras at the Electric Utility Hastings project. Cost includes five year storage licensing cost. Police is up next for FYE 26. Increased cost from $120k. Due to the timing and need for coordination with the B of A building remodel and the Corporation Yard property purchase and renovation, moving from FYE 26. The overhaul of the general network will involve replacing outdated switches and network devices. Additionally, all network configurations will be standardized to align with industry best practices. This will help reduce network bottlenecks and resolve configuration anomalies, ultimately improving IT's efficiency in managing network related issues. Furthermore, the reduction in network maintenance tasks will free up IT resources to focus on other tickets and projects. Additional Comments: Current WiFi infrastructure is no longer supported by the vendor. Existing access points are at end of life (EOL). As part of the directive for efficiency, replacing EOL wifi infrastructure with a Meraki solution will combine the different WiFi systems within the City into one standardized and manageable interface. Additional Comments: To ensure business continuity and disaster recovery, we aim to establish a hot site at our Bank of America building. This site will serve as a fully operational backup location, allowing critical City services to continue functioning in the event of an outage or emergency at the primary data center. This initiative enhances the City’s preparedness, ensuring minimal downtime and uninterrupted service delivery to the community. Additional Comments: Single Point of Failure (SPOF) Costs to date Sh o v e l R e a d y Or g / O b j INFORMATION TECHNOLOGY Totals Ci t y C o u n c i l S t a t u s FINANCE DEPARTMENT 25/26 26/27 29/30 Pr o j e c t S t a t u s Fu n d i n g S o u r c e Fu n d i n g I d e n t i f i e d Funding Source Add'l CommentsPr o j e c t # Al l o c a t i o n t o M u l t i - f u n d s Pr o j e c t L o c a t i o n Project Name Project Description 27/28 28/29 $ 180,000 Re v i e w e d $ 231,463 No t R e v i e w e d $ 63,053 Re v i e w e d 231,463$ 78,077$ 180,000$ 63,053$ IT Fund Reserves 240,000$ IT Fund Reserves Camera System 20 9 1 3 9 1 0 . 8 0 1 0 0 18 4 4 3 N/ A Mu l t i p l e In P r o g r e s s Co s t A l l o c a t i o n No IT Fund Reserves 30 0 S e m i n a r y A v e . Ne w Co s t A l l o c a t i o n No Network Rebuild 20 9 1 3 9 1 0 . 8 0 1 0 0 18 4 9 3 N/ A 30 0 S e m i n a r y A v e . Ne w Co s t A l l o c a t i o n No $ 240,000 Re v i e w e d Wifi Upgrade 20 9 1 3 9 1 0 . 8 0 1 0 0 18 4 9 4 N/ A 30 0 S e m i n a r y A v e . Ne w Co s t A l l o c a t i o n No Server Infrastructure Fail- Over Off-Site (Hot Site) 20 9 1 3 9 1 0 . 8 0 1 0 0 18 4 9 5 N/ A *Refer to last page of this document for definition of terms used.PAGE 1 Page 346 of 378 FIVE YEAR CAPITAL IMPROVEMENT PLAN* 25/26 FISCAL YEAR FINANCE/IT To improve internet access and reliability for unserved and underserved residents, businesses, and city facilities, we plan to design and construct an initial fiber optic network. The City would then establish a long-term lease to operate and maintain the system. This initiative will provide more equitable internet access in our community, while promoting economic development and establishing a more competitive local broadband market. Additional Comments: Was originally scheduled to begin FYE 25. 78,077$ 4,344,516$ 420,000$ -$ -$ -$ 4,764,516$ Current vehicle approaching the end of it's useful life. Additional Comments:Moved from FYE 23 to allow for more EV options; Electric vehicle. Move from FYE 24. Increased amount from $35k. Moved from FYE 25 to 26. Vehicle needed for Information Technology staff. Will explore EV options. Additional Comments:Will be financing. Moved from FYE 24, and increased from $35k. Moving from FYE 25 to 26. Looking at purchasing a vehicle from a City department, which lowers amount from $60k. Once confirmed, will remove from the CIP as it will no longer qualify to be on this list. Revised from $8,500 to include outfitting. The Buyer II who maintains the inventory for the Electric, Water and Sewer Utilities is moving from the Corp Yard to the new Hastings site, and will need a vehicle to travel to and from, as well as transporting purchased items. EV is estimated at $65k, Gas $52k. Additional Comments: -$ 123,500$ -$ -$ -$ -$ 133,500$ 28/29 4,050,000$ $ 4,050,000 Re v i e w e d 26/27 29/30 Sh o v e l R e a d y Re v i e w e d X VEHICLES, MACHINERY & EQUIPMENT Truck Gigabit Fiber Project 20 9 1 3 9 4 0 . 8 0 2 3 0 18 4 7 2 N/ A 30 0 S e m i n a r y A v e . In P r o g r e s s Gr a n t F u n d e d No SUB-TOTAL: FINANCE DEPARTMENT Vehicle for Information Technology De f e r r e d Co s t A l l o c a t i o n No IT Fund Reserves X50,000$ 25/26 Pr o j e c t # Totals Ci t y C o u n c i l S t a t u s Truck - Utility Service Attendant SUB-TOTAL: Fu n d i n g S o u r c e Fu n d i n g I d e n t i f i e d Funding Source Add'l Comments Costs to date Al l o c a t i o n t o M u l t i - f u n d s Pr o j e c t L o c a t i o n Pr o j e c t S t a t u s Project Name Project Description Or g / O b j 20 5 1 3 3 0 0 . 8 0 1 0 0 TB D N/ A 30 0 S e m i n a r y A v e . Ne w Co s t A l l o c a t i o n Re v i e w e d $ 50,000 20 9 1 3 9 0 0 . 8 0 1 0 0 18,500$ Re v i e w e d 65,000$ $ 65,000 TB D N/ A 30 0 S e m i n a r y A v e . 20 4 1 3 5 0 0 . 8 0 1 0 0 TB D X 27/28 $ 18,500 Reserves and Cost AllocationN/ A Mu l t i p l e Ne w Co s t A l l o c a t i o n Ye s No *Refer to last page of this document for definition of terms used.PAGE 2 Page 347 of 378 FIVE YEAR CAPITAL IMPROVEMENT PLAN* 25/26 FISCAL YEAR FINANCE/IT Project Name Project Description Org/Object Project Number Allocation to Multi- funds Project Status Funding Source Funding Identified Funding Source Add'l Comments Costs to date Estimated Costs per Fiscal Year Totals Comments City Council Status Shovel Ready Project is ready to be sent out to bid. To further explain, as necessary, the funding type used selected. Costs spent on the project. Costs estimated to be spent in each of the fiscal years. The sum of the five year estimate for each project. Additional information as needed. "Not Reviewed"- First time that Council has been presented the project; "Reviewed" - Council has been presented the project during an agendized meeting; "Explore" - Council has reviewed and has asked staff to further explore; "Reviewed and Supported" - Council has reviewed and supports the placement of the project on the CIP Plan; "Budget Adopted" - Council has approved the project through the Council action that takes place through either the full budget adoption process, or through a specific agendized item brought to Council. The number assigned to track all expenses related to the project. Indicates if the cost of the proposed cost is shared. In this case, here it will state what other funds are sharing the cost. This indicates whether the project is "NEW", "IN PROGRESS", "ONGOING", "DEFERRED", or "COMPLETED". The Fund the actual expense will come out of. "Yes" indicating funding has been identified and will be available, "No" indicating funding has not yet been identified and is unavailable. The proposed account code where the expense will be accounted for. Definition of terms used: The name of the project. Provides a description and additional narrative to assist in the understanding of the need and value of the proposed project. *Refer to last page of this document for definition of terms used.PAGE 3 Page 348 of 378 FIRE AUTHORITY Page 349 of 378 FIVE YEAR CAPITAL IMPROVEMENT PLAN* 25/26 FISCAL YEAR UKIAH VALLEY FIRE AUTHORITY The Fire Training Tower was purchased in FYE 2023 for $468k of which $445k was reimbursed by PG&E Settlement funds through the County of Mendocino. An initial location for the tower was identified behind the Civic Center, however it was later determined not to be a good location due the adjacent neighborhoods. Staff is still working to determine a suitable location. Additional Comments:This item has been deferred from FYE 2024 to FYE 2025 due to the lack of suitable ground for placing the training tower. The Fire Command Staff has been working diligently alongside the City Manager’s Office to address this issue; however, a suitable and sustainable location has not yet been identified. Key challenges include minimizing smoke production in residential areas, as the tower is designed for live fire training. Additionally, essential infrastructure, such as electrical and water (hydrant system) access, must be considered. The site must also either be owned or acquired by the City of Ukiah or the Ukiah Valley Fire District. Lastly, zoning considerations, including the surrounding land use and potential impacts on nearby properties, must be evaluated to ensure the chosen location is appropriate. Estimate adjusted for inflation. The South Station (Station-681) has surpassed its useful life span as the facility infrastructure no longer meets the needs of the UVFA as current staffing levels have outgrown the existing living space. Station-681, initially a California Highway Patrol station, was converted into a fire station and designed to house one full-time staff member; UVFA currently staffs the station with three full-time team members per day (24-hours). Additionally, as UVFA grows, it is anticipated that a full-time ambulance with another two full-time team members will be there per day in the foreseeable future. Station-681's current footprint would not be equitable or appropriate for use or a remodel due to size. Complete replacement of the station is necessary, also a consideration for station location, selecting a strategic location to give the most optimal service to the Ukiah Valley. Additional Comments:Prioritization and funding source(s) under review; Need to explore grant funding. Department estimate/request is $10 million. Costs to date Sh o v e l R e a d y Or g / O b j FACILITIES/BUILDINGS/LAND Totals Ci t y C o u n c i l S t a t u s FIRE AUTHORITY 25/26 26/27 29/30 Pr o j e c t S t a t u s Fu n d i n g S o u r c e Fu n d i n g I d e n t i f i e d Funding Source Add'l Comments Pr o j e c t # Al l o c a t i o n t o M u l t i - f u n d s Pr o j e c t L o c a t i o n Project Name Project Description South Station Replacement X Training Tower Site Work and Installation 91 7 2 1 4 0 0 . 8 0 2 2 0 18 3 3 7 N/ A TB D In P r o g r e s s Mu l t i p l e Ye s Fire District Measure B Funds 110,000$ $ 110,000 Re v i e w e d $ - Re v i e w e d 468,773$ 91 5 2 1 4 0 0 . 8 0 2 2 0 18 3 3 4 N/ A 15 0 0 S S t a t e / 1 4 1 L o v e r s L n . Ne w TB D No Seeking grant funding. 27/28 28/29 *Refer to last page of this document for definition of terms used.PAGE 1 Page 350 of 378 FIVE YEAR CAPITAL IMPROVEMENT PLAN* 25/26 FISCAL YEAR UKIAH VALLEY FIRE AUTHORITY The North Station (Station-683) has surpassed its useful life span as the facility infrastructure no longer meets the needs of the UVFA as current staffing levels have outgrown the existing living space and equipment storage. Station-683 was purchased as a temporary solution to have equipment and personnel stationed in the north end of Ukiah Valley for strategic planning and deployment of services. UVFA currently staffs the station with three full-time team members per day (24-hours). As with all other UVFA stations, it is anticipated that a full-time ambulance with another two full-time team members will be there per day in the foreseeable future. Station-683's current footprint would not be equitable or appropriate for use or a remodel due to size. Complete replacement of the station is necessary, also a consideration for station location, selecting a strategic location to give the most optimal service to the Ukiah Valley. Additional Comments:Prioritization and funding source(s) under review; Need to explore grant funding. Department estimate/request is $10 million. The Central Fire Station (Station-682) is in need of upgrades and retrofit. Station-682, until recently, was used as equipment storage and base of operations for volunteers, along with housing the On-Duty Duty Officer. It currently is staff with the Duty Officer and one full- time ambulance staffed by two team members per day (24-hours). Retrofits and upgrades are needed for bedrooms, bathrooms, office space, kitchen, living space, apparatus bay, the exterior (including roof repairs), heating and cooling systems, and installing security measures to protect the facility and fire equipment. These upgrades/retrofits will maintain the building's footprint utilizing a change in layout to accommodate the Department's current and future needs as it is anticipated that additional staffing (fire/EMS) will be added in the foreseeable future. Additional Comments:Prioritization and funding source(s) under review; Need to explore grant funding. Department estimate/request is $850,000. The Training Room and the Central Fire Station (Station-682) require upgrades and retrofitting. The central training room is currently the primary training classroom; it also serves as the Emergency Center of Operations (EOC) in a catastrophic event for the city or surrounding area. As technology has rapidly changed, the room needs to be upgraded to match the changes to give our team members the tools needed to complete our mission. Additionally, UVFA identified an issue with the availability or lack of training relying on outside resources. After identifying the problem, strategic planning was put into place to bring our team members the necessary and required training in-house, thus requiring upgrades. Upgrades include tables, chairs, audio, video, internet accessibility, phone systems (including 911 operability), internal & external communication capabilities, whiteboards, planning boards, etc. Additional Comments:Prioritization and funding source(s) under review; Need to explore grant funding. Department estimate/request is $50,000. 468,773$ 110,000$ -$ -$ -$ -$ 110,000$ SUB-TOTAL: North Station Replacement $ - Re v i e w e d Seeking grant funding. Seeking grant funding. 91 5 2 1 4 0 0 . 8 0 2 2 0 18 3 3 4 N/ A 15 0 0 S S t a t e / 1 4 1 L o v e r s L n . Ne w TB D No $ - Re v i e w e d $ - Re v i e w e d N/ A TB D No Central Station Retrofit 10 0 2 1 2 1 0 . 8 0 2 2 0 18 3 3 6 N/ A 15 0 0 S S t a t e / 1 4 1 L o v e r s L n . Ne w TB D No Seeking grant funding. Training Room - Central Station 10 0 2 1 2 1 0 . 8 0 2 2 0 18 3 3 8 15 0 0 S S t a t e / 1 4 1 L o v e r s L n . Ne w *Refer to last page of this document for definition of terms used.PAGE 2 Page 351 of 378 FIVE YEAR CAPITAL IMPROVEMENT PLAN* 25/26 FISCAL YEAR UKIAH VALLEY FIRE AUTHORITY The crucial component utilized by the Fire Service allows team members to respond to any emergency ranging from fire, medical, rescue, hazmat, vehicle fire/crashes, etc. Fire engines and trucks are broken down into various classes (Type-I, Type-II, Type-III, etc.) based on the capabilities or specialized equipment of the apparatus. The most notable benchmark is response volume which indicates usage hours. Other aspects include accepted future use, mileage, past apparatus required maintenance, and downtime (out of service due to repairs); it is recommended that front-line vehicles be placed in reserve status at 6k hrs. or 7 to 10 yrs. of front-line service. Additionally, it is recommended that all reserve apparatus be retired after 12k hrs. of service or 15 to 20 yrs. of service. BR-6861 (Type-VI): This new purchase will be recommended in 2023, switching from our current Type-II apparatus to a more versatile and maneuverable Type-VI for our front-line team members and stations. E-6861 (Type-II): recommended to be repurposed as a reserve with the purchase of B-6861 in 2023; current E-6861 will replace E-6872. E-6872 (Type-III): will be replaced as the current front-line apparatuses (Type-II) are moved to surplus. Additional Comments:Following UVFA Current Fleet Replacement Plan. Reduced the budget amount from $547k. The Boat is used for water operations and rescue. The recommended replacement is front- line for 7 to 10 years and retired after 15 to 20 years of service. Based on the degrading of the marine material over time and hard use. B68-1: recommended replacement in 2023; the current B68-1 will be placed in reserve status as B68-2. B68-2: will be replaced as current front-line vehicles are moved to reserve status and be listed as surplus. Additional Comments:Following UVFA Current Fleet Replacement Plan. Moved from FYE 25. The crucial component utilized by the Fire Service allows team members to respond to any emergency ranging from fire, medical, rescue, hazmat, vehicle fire/crashes, etc. Fire engines and trucks are broken down into various classifications (Type-I, Type-II, Type-III, etc.) based on the capabilities or specialized equipment of the apparatus. The most notable benchmark is response volume which indicates usage hours. Other aspects include accepted future use, mileage, past apparatus required maintenance, and downtime (out of service due to repairs); it is recommended that front-line vehicles be placed in reserve status at 6,000 hours or 7 to 10 years of front-line service. Additionally, it is recommended that all reserve apparatus be retired after 12,000 hours of service or 15 to 20 of service. T- 6852 recommended replacement in 2024; the current T-6852 will be moved to surplus. Additional Comments:Following UVFA Current Fleet Replacement Plan. Moved from FYE 25. VEHICLES, MACHINERY & EQUIPMENT FIRE AUTHORITY 25/26 26/27 29/30 Sh o v e l R e a d y N/ A 15 0 0 S S t a t e S t . Ne w Ge n e r a l No Type VI Brush Squad TB D TB D $ 400,000 Re v i e w e d 15 0 0 S . S t a t e S t . Ne w X 10 0 2 1 2 1 0 . 8 0 1 0 0 18 4 8 7 1,800,000$ 32,000$ $ 32,000 Re v i e w e d X Pr o j e c t # Totals Ci t y C o u n c i l S t a t u s Fu n d i n g S o u r c e Fu n d i n g I d e n t i f i e d Funding Source Add'l Comments Costs to date Al l o c a t i o n t o M u l t i - f u n d s Pr o j e c t L o c a t i o n Pr o j e c t S t a t u s Project Name Project Description Or g / O b j $ 1,800,000 Re v i e w e d TB D No 27/28 400,000$ Quint Aerial Apparatus TB D TB D N/ A 15 0 0 S S t a t e S t . De f e r r e d TB D No Rescue Boat (Specialized Vehicle) N/ A 28/29 *Refer to last page of this document for definition of terms used.PAGE 3 Page 352 of 378 FIVE YEAR CAPITAL IMPROVEMENT PLAN* 25/26 FISCAL YEAR UKIAH VALLEY FIRE AUTHORITY The crucial component utilized by the Fire Service allows team members to respond to any emergency ranging from fire, medical, rescue, hazmat, vehicle fire/crashes, etc. Fire engines and trucks are broken down into various classifications (Type-I, Type-II, Type-III, etc.) based on the capabilities or specialized equipment of the apparatus. The most notable benchmark is response volume which indicates usage hours. Other aspects include accepted future use, mileage, past apparatus required maintenance, and downtime (out of service due to repairs); it is recommended that front-line vehicles be placed in reserve status at 6,000 hours or 7 to 10 years of front-line service. Additionally, it is recommended that all reserve apparatus be retired after 12,000 hours of service or 15 to 20 of service. Due to the current use (Hours), E-6881 and E-6883 will be well over 6,000 before the seven- year mark as, on average, each apparatus puts approx. 1,500 hours of usage per year. E- 6881 has the higher use of the two, which puts it first for replacement. E-6881 (Type-I): It is recommended for replacement in 2025; the current E-6881 will be repurposed as a reserve and replace E-6882. Additional Comments:Following UVFA Current Fleet Replacement Plan. Moved from FYE 26. Moved up from FYE 27. As of February 2025, this apparatus has logged 6,989 hours and is projected to exceed 8,000 hours by year-end—well above the 6,000-hour benchmark for reserve status. High usage, frequent repairs, and increasing maintenance costs justify advancing the replacement to FYE 26. Given its critical role in operations and current manufacturer lead times of one to two years, this is the department’s top procurement priority. The crucial component utilized by the Fire Service allows team members to respond to any emergency ranging from fire, medical, rescue, hazmat, vehicle fire/crashes, etc. Fire engines and trucks are broken down into various classifications (Type-I, Type-II, Type-III, etc.) based on the capabilities or specialized equipment of the apparatus. The most notable benchmark is response volume which indicates usage hours. Other aspects include accepted future use, mileage, past apparatus required maintenance, and downtime (out of service due to repairs); it is recommended that front-line vehicles be placed in reserve status at 6,000 hours or 7 to 10 years of front-line service. Additionally, it is recommended that all reserve apparatus be retired after 12,000 hours of service or 15 to 20 of service. Due to the current use (Hours), E-6881 and E-6883 will be well over 6,000 before the seven- year mark as, on average, each apparatus puts approx. 1,500 hours of usage per year. E- 6883 has the second highest use of the two, which puts it second for replacement. E-6883 (Type-I): recommended replacement in 2026; between former E-6881 and E-6883, one will be used as a reserve as (E-6882) while the other will be surplused. Additional Comments:Following UVFA Current Fleet Replacement Plan. Moved from FYE 27. Moved up from FYE 28. As of February 2025, the apparatus has accumulated 6,987 total hours, with an anticipated additional 1,000 to 1,500 hours by the end of the calendar year. This usage significantly exceeds the recommended threshold of 6,000 hours for transitioning to reserve status. Due to the vehicle’s extensive use, frequent repairs, and ongoing maintenance costs, we recommend advancing this purchase to FYE 2027. As a critical component of the department’s operations, this apparatus is the top priority for procurement. Additionally, similar to the other Type-I engine, current manufacturer lead times range from one to two years, further emphasizing the need for timely acquisition. $ 1,000,000 Re v i e w e d X X 15 0 0 S S t a t e S t . De f e r r e d $ 1,000,000 Re v i e w e d 1,000,000$ 1,000,000$ TB D No Financing. Fire Engine Apparatus 10 5 TB D N/ A 15 0 0 S S t a t e S t . De f e r r e d TB D No Financing. Fire Engine Apparatus 10 5 TB D N/ A *Refer to last page of this document for definition of terms used.PAGE 4 Page 353 of 378 FIVE YEAR CAPITAL IMPROVEMENT PLAN* 25/26 FISCAL YEAR UKIAH VALLEY FIRE AUTHORITY Specialized vehicles are generally designed for a specific purpose (Support/Air Unit, USAR, Boat) utilized by the UVFA. These units play a critical role in the success of the UVFA’s mission. The USAR (Urban Search & Rescue) is designed for natural disasters, confined space rescue, and collapse rescue. Support/Air and USAR were based on usage of the vehicle; it is recommended for replacement at 12,000 or 15 to 20 years of service. A significant change, USAR-68 is currently a pull-behind trailer without a dedicated vehicle for towing; this will be a utility truck with a crane to haul the specialty trailers (USAR/Swiftwater rescue trailers). It will allow for a rapid response in a time sensitive environment, with the small crane attached making the vehicle more versatile and adaptable for any situation that team members encounter. USAR-68: recommended replacement in 2027; the current USAR-68 trailer will be placed as surplus or utilized by another City Department. Additional Comments:Following UVFA Current Fleet Replacement Plan. Moved from FYE 28. This trailer will be dedicated to swift water rescue equipment including a boat. This trailer gives team members the ability to maintain and rapidly respond to any water rescue incident. All water rescue equipment will be stored within the trailer, including the inflatable boat. The trailer allows the ability to maintain all equipment in a controlled environment. Additional Comments:Following UVFA Current Fleet Replacement Plan. Moved from FYE 28. M-6822 is a 2020 Ford Braun ambulance serving as our primary (first-out) EMS unit. To extend its service life and reduce replacement costs, we recommend a remount and refurbishment—preserving the existing ambulance module and installing it on a new chassis. This industry-standard practice costs approximately 50% less than a new unit and extends service life by up to 10 years. Additional Comments:A reliable ambulance fleet is critical to emergency medical response. Per National Fire Protection Association (NFPA) and industry standards, frontline ambulances should be moved to reserve status after 7–10 years or 6,000 hours, and be retired from service after 15-20 years or 12,000 hours. M-6822 is approaching that threshold. Remounting extends its usefulness while supporting fiscal sustainability. Each module can typically be remounted two to three times before full replacement is necessary, allowing us to maximize capital investment while maintaining operational readiness. This command chief vehicle will replace C-6800 as the primary first-out response unit. The current C-6800 will be reassigned as a reserve and utility vehicle, expanding operational support capacity. Additional Comments:Replacement benchmarks for UVFA response vehicles are primarily based on usage hours—typically 6,000 hours or 7–10 years in frontline service. Full retirement is generally recommended at 12,000 hours or 15–20 years. Additional factors include maintenance history, operational downtime, projected future needs, and overall cost-effectiveness. Tech Rescue Tow/Haul (Specialized Vehicle) TB D TB D N/ A 15 0 0 S S t a t e S t . De f e r r e d TB D No $ 150,000 Re v i e w e d 35,000$ $ 35,000 $ 260,000 Re v i e w e d 260,000$ Re v i e w e d X X 150,000$ Ambulance (M-6822) Remount / Refurbishment 71 0 2 1 1 1 0 . 8 0 1 0 0 TB D N/ A 100,000$ Command/ Chief Vehicle TB D TB D N/ A 15 0 0 S S t a t e S t r e e t Ne w TB D No 15 0 0 S S t a t e S t r e e t Ne w TB D No $ 100,000 Re v i e w e d Swiftwater Rescue Equipment Trailer TB D TB D N/ A 15 0 0 S S t a t e S t . De f e r r e d TB D No *Refer to last page of this document for definition of terms used.PAGE 5 Page 354 of 378 FIVE YEAR CAPITAL IMPROVEMENT PLAN* 25/26 FISCAL YEAR UKIAH VALLEY FIRE AUTHORITY This command chief vehicle will replace C-6806 as the primary first-out response unit. The current C-6806 will be reassigned as a reserve and utility vehicle, expanding operational support capacity. Additional Comments:Replacement benchmarks for UVFA response vehicles are primarily based on usage hours—typically 6,000 hours or 7–10 years in frontline service. Full retirement is generally recommended at 12,000 hours or 15–20 years. Additional factors include maintenance history, operational downtime, projected future needs, and overall cost-effectiveness. -$ 2,032,000$ -$ 2,200,000$ 295,000$ 350,000$ 4,877,000$ Project Name Project Description Org/Object Project NumberAllocation to Multi- funds Project Status Funding Source Funding Identified Funding Source Add'l Comments Costs to date Estimated Costs per Fiscal Year Totals Comments City Council Status Shovel Ready The proposed account code where the expense will be accounted for. Definition of terms used: SUB-TOTAL: The name of the project. Provides a description and additional narrative to assist in the understanding of the need and value of the proposed project. Project is ready to be sent out to bid. To further explain, as necessary, the funding type used selected. Costs spent on the project. Costs estimated to be spent in each of the fiscal years. The sum of the five year estimate for each project. Additional information as needed. "Not Reviewed"- First time that Council has been presented the project; "Reviewed" - Council has been presented the project during an agendized meeting; "Explore" - Council has reviewed and has asked staff to further explore; "Reviewed and Supported" - Council has reviewed and supports the placement of the project on the CIP Plan; "Budget Adopted" - Council has approved the project through the Council action that takes place through either the full budget adoption process, or through a specific agendized item brought to Council. The number assigned to track all expenses related to the project. Indicates if the cost of the proposed cost is shared. In this case, here it will state what other funds are sharing the cost. This indicates whether the project is "NEW", "IN PROGRESS", "ONGOING", "DEFERRED", or "COMPLETED". The Fund the actual expense will come out of. "Yes" indicating funding has been identified and will be available, "No" indicating funding has not yet been identified and is unavailable. Command/ Chief Vehicle TB D TB D N/ A 15 0 0 S S t a t e S t r e e t Ne w TB D No 100,000$ $ 100,000 Re v i e w e d *Refer to last page of this document for definition of terms used.PAGE 6 Page 355 of 378 POLICE Page 356 of 378 FIVE YEAR CAPITAL IMPROVEMENT PLAN* 25/26 FISCAL YEAR POLICE The Ukiah Police Department has been using the same Computer Aided Dispatch (CAD) platform since 1998. The provider of this CAD system changed ownership multiple times, since our initial purchase. Currently there are only 6 agencies in the state using this system and it does not have standard functionality such as mapping. It is likely that this CAD system will be discontinued in the future. Fortunately, the current owner of this old system is our Records Management System provider and offers a modernization upgrade. This would allow for the seamless flow of information from our CAD system, Records Management System and our MDT’s. This modernization software would also provide a mapping component to our CAD and MDT software which is an industry standard now. Additional Comments:Cost of project per Fiscal year may vary depending on start date, but total cost is identified. Moved from starting in FYE 24, and increased total project amount from $491,593. Staff is still looking for grant funding. Additionally, current staff resources are unable to support a project of this size. Staff has been unable to secure grant funding. There are currently 5 agencies in California using the outdated system, 3 of which are currently switching from it. Project has been approved by Council and in progress. Costs revised to reflect actuals, which includes Fort Bragg. -$ 33,282$ 33,282$ 34,946$ 36,693$ 38,836$ 177,039$ 34,946 36,693 38,836 $ 589,986 Bu d g e t A d o p t e d N/ A 30 0 S e m i n a r y A v e . In P r o g r e s s Mu l t i p l e Ye s Asset Forfeiture Funds and Dispatch Funds. X 33,282 33,282 Sh o v e l R e a d y Or g / O b j INFORMATION TECHNOLOGY Totals Ci t y C o u n c i l S t a t u s POLICE DEPARTMENT 25/26 26/27 27/28 Pr o j e c t S t a t u s Fu n d i n g S o u r c e Fu n d i n g I d e n t i f i e d Funding Source Add'l Comments Pr o j e c t # Al l o c a t i o n t o M u l t i - f u n d s Pr o j e c t L o c a t i o n 29/30Project Name Project Description Police Department Computer Aided Dispatch & Mobile Digital Terminal Software 20 6 2 0 2 3 1 . 5 4 3 3 0 / . 5 4 3 2 0 18 4 4 5 Costs to date 28/29 SUB-TOTAL: *Refer to last page of this document for definition of terms used.PAGE 1 Page 357 of 378 FIVE YEAR CAPITAL IMPROVEMENT PLAN* 25/26 FISCAL YEAR POLICE Annually the Police Department schedules the replacement of two patrol cars. Typically, a patrol car lasts about 3 years before it reaches the end of it's service life. It takes the department about a year to order, receive and outfit a car for patrol use. By scheduling regular replacement of cars, the department ensures we have enough cars available for use. Additional Comments:The Department has maintained a vehicle replacement plan of two vehicles per year, which was previously reduced due to COVID-19. The budget has been increased from $100k yearly, as current vehicle replacement actual cost exceeds prior budgeted amounts. This is also a consideration of inflation. Revised PC's. Increased amount in FYE 23 from $150k to reflect cost increase for two hybrid vehicles currently on order. Increased future years from $150k as well in consideration of inflation. Increased yearly budget from $175k starting in FYE 25. Have purchased 1 Honda Accord Sedan Hybrid that was available locally. Purchase of more hybrid police vehicles challenging due to current Ford production delays. Costs to date reflect actuals in current fiscal year. The Ukiah Police Department has deployed Tasers since 2018, utilizing a 5-year purchasing program to maintain current equipment and which provides support for hardware, supplies, and technology through the term of the agreement. The current agreement with Axon expires in 2022. Additional Comments:As explained in our prior CIP plan, the department has maintained a purchasing plan to support our tasers, which is expiring this year. Unless renewed, equipment will not be repairable or supported. Yearly pricing has increased from $15k. Unencumbered contract was awarded FYE 23. Reduced amount in FYE 23/24/25/26/27 from $32k to reflect five-year contract commitment that will have to be rebudgeted for the life of the contract. 26/27 27/28 Totals Ci t y C o u n c i l S t a t u s 26,975$ 26,975$ 28/29 180,000$ X Annual Police Car Replacement 10 0 2 0 2 1 0 . 8 0 1 0 0 185,000$ 180,000$ $ 900,000 53,334$ May explore financing options. Re v i e w e d 180,000$ $ 53,950 Re v i e w e d VEHICLES, MACHINERY & EQUIPMENT POLICE DEPARTMENT Pr o j e c t # TB D N/ A 30 0 S e m i n a r y A v e . Fu n d i n g S o u r c e Fu n d i n g I d e n t i f i e d Funding Source Add'l Comments Costs to date Al l o c a t i o n t o M u l t i - f u n d s Pr o j e c t L o c a t i o n Pr o j e c t S t a t u s Project Name Project Description Or g / O b j Ge n e r a l 29/30 X175,000$ Sh o v e l R e a d y 25/26 Replace Tasers N/ A 10 0 2 0 2 1 0 . 5 4 1 0 0 18 3 4 5 30 0 S e m i n a r y A v e . On g o i n g On g o i n g Ge n e r a l Ye s Ye s *Refer to last page of this document for definition of terms used.PAGE 2 Page 358 of 378 FIVE YEAR CAPITAL IMPROVEMENT PLAN* 25/26 FISCAL YEAR POLICE The Ukiah Police Department has deployed body-cameras to memorialize officer contacts, criminal conduct, and investigative activities for more than 10 years. These video and audio recordings are used as evidence in criminal and civil cases, as well as for internal quality assurance. The current purchasing program expires in 2023, and provides for evidence storage, current and reliable equipment, and support for hardware and software for the term of the agreement. Additional Comments:As explained in our prior CIP plan, the department has maintained a purchasing plan to support our body worn cameras, which is expiring in May of 2023. Unless renewed, equipment will not be repairable or supported, essentially making them inoperable. Due to the fact that our tasers are also due for renewal, the department is exploring a bundling option as a cost saving measure. Overall cost has increased from $79k.Unencumbered contract was awarded FYE 23. Reduced amount in FYE 23/24/25/26/27 from $52k to reflect five-year contract commitment that will have to be rebudgeted for the life of the contract. The Ukiah Police Department would like to purchase and implement an additional 14 17 Flock cameras in or around the Ukiah City Limits to help with solving felony crimes occurring in our community. Additional Comments:Flock cameras have been proven to assist officers in locating stolen vehicles, wanted persons and helped in solve crimes around the City of Ukiah. Currently we have some areas of the City of Ukiah that are not covered by Flock Cameras. Unsuccessful with finding grant funding so far. Updated estimate of cameras is 17, 4 of which are portable. Increased funding from $41k, and moved from FYE 24. Deferred to FYE 26. The Ukiah Police Department contracts with Motorola for the dispatch radio console software and services. Currently, the radio console software is out of date and the service contract is expired, with no warranty service or after hours support. In FYE 26, the department would like to enter into a contract with Motorola to bring the dispatch radio console software up to date with the Astro 25 K-Core system upgrade and renew the warranty service. Additional Comments:The cost per year may vary depending on the start date; however, the projected initial amount for the FYE 26 is $229,225, with an annual service rate beginning at $43,016 the second year and increasing 5% over the five year period. 148,631$ 573,967$ 387,308$ 310,952$ 312,631$ 286,056$ 1,684,540$ Re v i e w e d X X SUB-TOTAL: 48,056$ $ 95,908 Re v i e w e d 46,307$ Flock Cameras 10 0 2 0 2 1 0 . 5 4 1 0 0 18 4 8 3 95,297$ 47,954$ 47,954$ Continue to seek grant funding. 44,628$ $ 414,232 53,000$ 53,000$ 53,000$ Replace Body Cameras 10 0 2 0 2 1 0 . 5 4 1 0 0 18 3 4 6 N/ A 30 0 S e m i n a r y A v e . On g o i n g Ge n e r a l Ye s Ne w Ge n e r a l No N/ A 30 0 S e m i n a r y A v e . 61,450$ $ 220,450 Re v i e w e d Dispatch Radio Consoles 20 6 2 0 2 3 1 . 5 4 3 2 0 18 4 8 4 N/ A 30 0 S e m i n a r y A v e . Ne w TB D No Exploring financing options and/or use of SLEF funds. 229,225$ 46,016$ *Refer to last page of this document for definition of terms used.PAGE 3 Page 359 of 378 FIVE YEAR CAPITAL IMPROVEMENT PLAN* 25/26 FISCAL YEAR POLICE Project Name Project Description Org/Object Project Number Allocation to Multi- funds Project Status Funding Source Funding Identified Funding Source Add'l Comments Costs to date Estimated Costs per Fiscal Year Totals Comments City Council Status Shovel Ready The proposed account code where the expense will be accounted for. Definition of terms used: The name of the project. Provides a description and additional narrative to assist in the understanding of the need and value of the proposed project. Project is ready to be sent out to bid. To further explain, as necessary, the funding type used selected. Costs spent on the project. Costs estimated to be spent in each of the fiscal years. The sum of the five year estimate for each project. Additional information as needed. "Not Reviewed"- First time that Council has been presented the project; "Reviewed" - Council has been presented the project during an agendized meeting; "Explore" - Council has reviewed and has asked staff to further explore; "Reviewed and Supported" - Council has reviewed and supports the placement of the project on the CIP Plan; "Budget Adopted" - Council has approved the project through the Council action that takes place through either the full budget adoption process, or through a specific agendized item brought to Council. The number assigned to track all expenses related to the project. Indicates if the cost of the proposed cost is shared. In this case, here it will state what other funds are sharing the cost. This indicates whether the project is "NEW", "IN PROGRESS", "ONGOING", "DEFERRED", or "COMPLETED". The Fund the actual expense will come out of. "Yes" indicating funding has been identified and will be available, "No" indicating funding has not yet been identified and is unavailable. *Refer to last page of this document for definition of terms used.PAGE 4 Page 360 of 378 PUBLIC WORKS Page 361 of 378 FIVE YEAR CAPITAL IMPROVEMENT PLAN* 25/26 FISCAL YEAR PUBLIC WORKS Complete renovation of existing Corporation Yard, teardown of all accessory buildings and build new structures for Streets, Water & Sewer staff and whatever else is deemed necessary from study. Add'l Comments:Needs Assessment for Corp Yard Facility Moved from FYE 21 due to COVID-19. Moved from FYE 23. Estimated cost in 21/22 is for plans and specs/study work. Design contract has been awarded for $1.2M. Moved from FYE 23. Reduced funding by amount of design contract. Staff exploring opportunity of new corp yard facility off Airport property. Staff has determined to focus on purchasing an existing structure to retrofit. Updated costs to date from $27,725, and updated amount in FYE 26 from $12k to reflect total amount of bond funds available. The tiles in the bathrooms at the Civic Center have come loose and are creating a tripping hazard. Tile needs to be removed and replaced. Cement floor needs to be treated to exclude calcium intrusion. Add'l Comments:Moved to FYE 22 due to COVID-19. Moved from FYE 22. Moved from FYE 23. Nearly all items on pause waiting for the BofA building and planning of moving departments around. Unsure of what needs the Civic Center will need to address. CM hold. Moved from FYE 24. Moved from FYE 25, and increased from $35k. Roof and skylights are showing signs of failure. Failed over dispatch and a temporary tarp roof was implemented. Add'l Comments:Department estimates roof replacement/repair cost at $400,000; The intent here is to set aside $100k every year through the cost allocation for the ultimate roof replacement in final year of set aside, thus not reflecting an actual budgeted amount in each set-aside year. Staff asked for an amendment in Dec. '22 to amend FYE 23 budget by $40k to take care of area above Police dispatch, which has been completed. Adding and additional $100k set aside, for a total of five years. Currently on pause waiting for the BofA building and planning of moving departments around. Unsure of what needs the Civic Center will need to address. Total project cost: $500,000. The insulation in the exterior parking cover has failed that cover the public safety vehicles. To protect police vehicles and improve aesthetics. Add'l Comments:Moving from FYE 23.Nearly all items on pause waiting for the BofA building and planning of moving departments around. Unsure of what needs the Civic Center will need to address. Moved from FYE 24. Moved from FYE 25. Total project cost: $35,000. 35,000$ X Re v i e w e d X $ 35,000 $ 500,000 Civic Center Bathroom Tile 20 8 2 4 7 0 0 . 8 0 2 2 0 18 1 0 7 N/ A 30 0 S e m i n a r y A v e . De f e r r e d Bu i l d i n g F u n d R e s e r v e s Ye s Funded by Yearly Cost Allocation Set- Aside to Building Maintenance Reserves FACILITIES/BUILDINGS/LAND 170,890$ 20 8 2 4 3 0 0 . 8 0 2 2 0 18 1 9 0 N/ A 13 2 0 A i r p o r t R d . In P r o g r e s s Se r i e s 2 0 2 2 L e a s e R e v B o n d s Ye s Bond Funds Costs to date Corporation Yard Renovation Project PUBLIC WORKS DEPARTMENT 25/26 26/27 27/28 Pr o j e c t S t a t u s Fu n d i n g S o u r c e Fu n d i n g I d e n t i f i e d Funding Source Add'l Comments Pr o j e c t # Al l o c a t i o n t o M u l t i - f u n d s Pr o j e c t L o c a t i o n $ 13,329,110 Project Name Project Description 29/30 Or g / O b j 28/29 40,000$ 18 3 1 9 N/ A 30 0 S e m i n a r y A v e . Civic Center Police Parking Cover Insulation Replacement 20 8 2 4 7 0 0 . 5 6 3 0 0 N/ A 30 0 S e m i n a r y A v e . De f e r r e d 20 8 2 4 7 0 0 . 8 0 2 2 0 Civic Center Roof Replacement In t e r n a l A l l o c a t i o n s Funded by Yearly Cost Allocation Set- Aside to Building Maintenance Reserves 18 3 2 0 Ye s De f e r r e d In t e r n a l A l l o c a t i o n s Funded by Yearly Cost Allocation Set- Aside to Building Maintenance Reserves Ye s Sh o v e l R e a d y Totals Ci t y C o u n c i l S t a t u s 37,484$ Re v i e w e d 500,000$ Re v i e w e d $ 40,000 13,329,110$ Re v i e w e d X *Refer to last page of this document for definition of terms used.PAGE 1 Page 362 of 378 FIVE YEAR CAPITAL IMPROVEMENT PLAN* 25/26 FISCAL YEAR PUBLIC WORKS HVAC units are aging and failures are imminent. Add'l Comments:Replace two units per year. Nearly all items on pause waiting for the BoFA building and planning of moving departments around. Unsure of what needs the Civic Center will need to address. CM hold. Moved from FYE 24. Total project cost: $250,000. Currently the Ukiah Police Department parks their vehicles, enters and exits the station on the south side of the Civic Center. This area is unsecured and a high security risk to those entering and exiting the building & vehicles. Securing the area with fencing and gates that only UPD and Staff have access to will provide the necessary safety needed for the UPD. Fencing and a gate would be installed near the entrance at Oak Street, follow the driveway to the Civic Center building. An additional gate would be installed near the Fire bay doors closer to Dora Street and run down the driveway back toward Oak Street. Add'l Comments:Prioritization and funding source(s) under review; Department estimate/request is $200,000; Project is contingent on the identification of a non General Fund source. Moved from FYE 21 due to COVID- 19. Moved from FYE 22 due to COVID-19 and funding restriction. Nearly all items on pause waiting for the BofA building and planning of moving departments around. Unsure of what needs the Civic Center will need to address. Doors need replacing. Add'l Comments:Doors need replacing. CM hold. Moving from FYE 24.$50k budgeted and utilized in FYE 25. Total project cost: $100,000. Install Police Department entrances and exits with key fobs and access cards. Add'l Comments:This is already being utilized at the Civic Center and Annex, providing a high level of security. Moved from FYE 25. Due to the timing and need for coordination with the B of A building remodel and the Corporation Yard property purchase and renovation, moving from FYE 26. Office walls and doors for easter side of the main Civic Center. Add'l Comments: 208,374$ 13,544,110$ 1,135,000$ 50,000$ -$ -$ 14,329,110$ $ 50,000 Re v i e w e d X CardLock Phase II 20 8 2 4 7 0 0 . 8 0 2 2 0 15 0 1 9 N/ A $ 85,000 Re v i e w e d X Roll-up Bay Door - Central Fire Station 20 8 2 4 7 0 0 . 5 6 3 0 0 18 4 1 7 N/ A 30 0 S e m i n a r y A v e . In P r o g r e s s In t e r n a l Ye s Funded by Yearly Cost Allocation Set- Aside to Building Maintenance Reserves 50,000$ $ 40,000 Re v i e w e d Indirect Cost Allocation 85,000$ 30 0 S e m i n a r y A v e . In P r o g r e s s In t e r n a l A l l o c a t i o n s 20 8 2 4 7 0 0 . 8 0 2 2 0 18 4 8 5 N/ A 30 0 S e m i n a r y A v e . Ne w No No 40,000$ Indirect Cost Allocation $ - Re v i e w e d R e v i e w e d X50,000$ 50,000$ 50,000$ 18 1 8 7 N/ A 30 0 S e m i n a r y A v e . De f e r r e d Security Fencing at Ukiah Police Department Parking/Entrance/Ex it Areas 20 8 2 4 7 0 0 . 8 0 2 2 0 Civic Center HVAC Replacement 20 8 2 4 7 0 0 . 5 6 3 0 0 18 4 1 9 N/ A 30 0 S e m i n a r y A v e . Ne w R e v e n u e s No Fiscal Year Allocation TBD In t e r n a l A l l o c a t i o n s De f e r r e d Ye s Funded by Yearly Cost Allocation Set- Aside to Building Maintenance Reserves $ 250,000 Ye s Civic Center Walled Offices SUB-TOTAL: *Refer to last page of this document for definition of terms used.PAGE 2 Page 363 of 378 FIVE YEAR CAPITAL IMPROVEMENT PLAN* 25/26 FISCAL YEAR PUBLIC WORKS This project will permanently close the Landfill Disposal site per Federal Mandates. Add'l Comments:Project specifics will require additional Council review. Moved from FYE 20 to FYE 21. EIR Litigation in progress. Construction projected for FYE 22 so moved from FYE 21. Moved from FYE 22 - ongoing litigation. Moved from FYE 23. Litigation has been slow, likely no movement until next year or later. Moved from FYE 24. Possibly winter of FYE 25. Moved from FYE 25. Well abandonment at Corp Yard. To be performed prior to the October 2025 deadline per the Water Board. Additional Comments: To be reimbursed through insurance claim. Remediation at the site of the City gas plant. Additional Comments: -$ 10,603,287$ -$ -$ -$ -$ 10,603,287$ $ 30,000 Re v i e w e d X $ 10,343,287 Re v i e w e d X $ 230,000 $ 230,000 Re v i e w e d X 28/29 Ye s No Ye s Insurance Proceeds $ 10,343,287 Pr o j e c t # Al l o c a t i o n t o M u l t i - f u n d s Pr o j e c t L o c a t i o n Ye s Leslie Street Remediation Plan 10 0 2 4 2 1 0 . 5 2 1 0 0 18 4 9 6 N/ A Le s l i e S t r e e t Ne w Ye s Landfill Closure 70 2 2 4 5 0 0 . 8 0 2 3 0 18 0 2 5 N/ A 31 0 0 V i c h y S p r i n g s I n P r o g r e s s Cu r r e n t R e v e n u e s UST Well Abandonment 20 8 2 4 3 0 0 . 5 2 1 0 0 18 4 8 6 N/ A 13 2 0 A i r p o r t R d . Ne w SUB-TOTAL: Ci t y C o u n c i l S t a t u s Funding Source Add'l Comments PUBLIC WORKS DEPARTMENT Sh o v e l R e a d y Fu n d i n g I d e n t i f i e d Project Name Project Description Or g / O b j Pr o j e c t S t a t u s 29/3026/2725/26 $ 30,000 Fu n d i n g S o u r c e INFRASTRUCTURE Costs to date Totals27/28 *Refer to last page of this document for definition of terms used.PAGE 3 Page 364 of 378 FIVE YEAR CAPITAL IMPROVEMENT PLAN* 25/26 FISCAL YEAR PUBLIC WORKS This project will improve East Clay Street from Main Street to the Railroad Crossing in order to facilitate the development of the new Courthouse site. This project includes water, sewer, pedestrian facilities and drainage facilities as well as reconstruction of the street section. Add'l Comments:Introduced and discussed at the January 16, 2019 Council meeting. Moved from FYE 21. Moved from FYE 23. Moved from FYE 25 to align closer to Courthouse construction. Moved out 2 years from FYE 26 due to anticipated resources. Incorporated into scope of grant application for Leslie St/Clay St. Will know if awarded around May/June 2025. Would be constructed in FYE 26. This will update striping on streets in selected areas. Add'l Comments:Ongoing work. Increased cost from $60k to $80k for additional striping for newer projects and to promote pedestrian, cyclist and motorist safety. Moved out 2 years from FYE 26 due to anticipated resources. Increased costs from $80k in FYE 28 and 29. This project will complete the environmental, ROW, and design phases for a roundabout at Low Gap Road and N. Bush St. Construction phase not currently funded. Add'l Comments:Design authorized, but project requires additional Council review. Moved from FYE 22, and reduced from $1.5 mil due to COVID-19. Moved from FYE 21. Moved from FYE 22 to FYE 23 and FYE 24 due to delays in grant processing. Moved from FYE 24. To happen after completion of RWP Phase 4 in this area. This project will improve the Streets network. Add'l Comments:Moved out 2 years from FYE 26 due to anticipated resources. Moved up from FYE 28 and 29. Increased costs for both years from $400k. This project will replace the water main, sewer main and include reconstruction and paving of the overlay, additional sidewalks and ADA accessibility. Add'l Comments:RFP completed and contract awarded to GHD for design in February of 2022. Scope greatly changed due to EUD undergrounding, moved from FYE 23. Moved from FYE 25. PG&E and San District. 29/30 Street Striping $ 1,000,000 Re v i e w e d Talmage Road Rehabilitation Project 25 2 2 4 2 2 0 . 8 0 2 3 0 18 3 1 0 N/ A Ta l m a g e R o a d Ne w 1,000,000$ $ 100,000 27/28 28/29 $ 100,000 800,000$ 800,000$ Re v i e w e d Measure Y Ye s TBD $ 1,600,000 TB D 26/27 Ye s PUBLIC WORKS DEPARTMENT Low Gap Road and North Bush Street Roundabout 18 2 5 1 N/ A Va r i o u s S t r e e t s On g o i n g Sp e c i a l R e v e n u e 50 9 2 4 2 1 0 . 8 0 2 3 0 15 0 2 4 N/ A Pr o j e c t S t a t u s Fu n d i n g S o u r c e Totals $ 5,800,000 Re v i e w e d X X $ 200,000 $ - X Re v i e w e d Slurry Seal Project Sp e c i a l Ye s Measure Y Fu n d i n g I d e n t i f i e d Funding Source Add'l Comments Costs to date Ci t y C o u n c i l S t a t u s Sh o v e l R e a d y 12 0 2 4 2 0 0 . 5 2 1 0 0 18 3 3 2 N/ A 18 1 2 8 N/ A 12 0 2 4 2 0 0 . 5 2 1 0 0 1 2 0 2 4 2 0 0 . 8 0 2 3 0 Gr a n t / O t h e r No CalTrans - Local Partnership Program with 58.2% Match - UNFUNDED Lo w G a p R d & N . B u s h In P r o g r e s s Sp e c i a l R e v e n u e s Ye s MCOG Revenues 250,000$ Va r i o u s S t r e e t s On g o i n g Cl a y a n d L e s l i e S t r e e t Ne w STREETS & RIGHTS-OF-WAY Re v i e w e d East Clay/Leslie Street Improvement Project X Project Name Project Description Or g / O b j Pr o j e c t # Al l o c a t i o n t o M u l t i - f u n d s Pr o j e c t L o c a t i o n 25/26 *Refer to last page of this document for definition of terms used.PAGE 4 Page 365 of 378 FIVE YEAR CAPITAL IMPROVEMENT PLAN* 25/26 FISCAL YEAR PUBLIC WORKS Street reconstruction and overlay on Waugh Land from Gobbi to Talmage Road. Additional Comments: Street rehabilitation work and street improvements. Additional Comments: Dora Street rehabilitation from Washington to Luce Avenue. Additional Comments: 250,000$ -$ -$ 3,900,000$ 3,900,000$ -$ 13,600,000$ Dump Truck Replacement for 3 years. This equipment is used to maintain and repair the Infrastructure for our citizens. Add'l Comments:Moved from FYE 22 due to COVID-19. Moved from FYE 24, and will set-aside $175k in FYE 25 and 26 … with purchase in FYE 27. Increased total amount from $500k. Moved from FYE 27. -$ -$ -$ 525,000$ -$ -$ 525,000$ Dump Truck Replacement 20 8 2 4 3 0 0 . 8 0 1 0 0 TB D N/ A 13 2 0 A i r p o r t R d . Ne w In t e r n a l S e r v i c e Ye s Department plans to set aside funds for this replacement. 28/29 $ 2,000,000 N/ A Pr o j e c t # Fu n d i n g S o u r c e 2,000,000$ $ 2,000,000 Re v i e w e d $ 525,000 Re v i e w e d X $ 1,000,000 Re v i e w e d 2,000,000$ TBD 525,000$ 29/30 TBD 1,000,000$ TB D N/ A Wa u g h L a n e Ne w TB D No Hastings / Commerce Rehabilitation TB D TB D N/ A Ha s t i n g s / C o m m e r c e Ne w TB D No SUB-TOTAL: Waugh Lane Street Reconstruction and Overlay TB D TB D Pr o j e c t L o c a t i o n TB D PUBLIC WORKS DEPARTMENT Sh o v e l R e a d y VEHICLES, MACHINERY & EQUIPMENT Ci t y C o u n c i l S t a t u s TBD Re v i e w e d TotalsProject Description 26/27 Funding Source Add'l Comments Costs to date 27/28 Ne w No 25/26 Wa u g h L a n e Fu n d i n g I d e n t i f i e d SUB-TOTAL: Project Name Or g / O b j Pr o j e c t S t a t u s Al l o c a t i o n t o M u l t i - f u n d s Dora Street Rehabilitation TB D *Refer to last page of this document for definition of terms used.PAGE 5 Page 366 of 378 FIVE YEAR CAPITAL IMPROVEMENT PLAN* 25/26 FISCAL YEAR PUBLIC WORKS Project Name Project Description Org/Object Project Number Allocation to Multi- funds Project Status Funding Source Funding Identified Funding Source Add'l Comments Costs to date Estimated Costs per Fiscal Year Totals Comments City Council Status Shovel Ready Definition of terms used: The proposed account code where the expense will be accounted for. The name of the project. Provides a description and additional narrative to assist in the understanding of the need and value of the proposed project. Project is ready to be sent out to bid. To further explain, as necessary, the funding type used selected. Costs spent on the project. Costs estimated to be spent in each of the fiscal years. The sum of the five year estimate for each project. Additional information as needed. "Not Reviewed"- First time that Council has been presented the project; "Reviewed" - Council has been presented the project during an agendized meeting; "Explore" - Council has reviewed and has asked staff to further explore; "Reviewed and Supported" - Council has reviewed and supports the placement of the project on the CIP Plan; "Budget Adopted" - Council has approved the project through the Council action that takes place through either the full budget adoption process, or through a specific agendized item brought to Council. The number assigned to track all expenses related to the project. Indicates if the cost of the proposed cost is shared. In this case, here it will state what other funds are sharing the cost. This indicates whether the project is "NEW", "IN PROGRESS", "ONGOING", "DEFERRED", or "COMPLETED". The Fund the actual expense will come out of. "Yes" indicating funding has been identified and will be available, "No" indicating funding has not yet been identified and is unavailable. *Refer to last page of this document for definition of terms used.PAGE 6 Page 367 of 378 WATER RESOURCES Page 368 of 378 FIVE YEAR CAPITAL IMPROVEMENT PLAN* 25/26 FISCAL YEAR WATER RESOURCES Improve Well 3 building enclosure. Add'l Comments: Replace roof at the Water Treatment Plant. Add'l Comments: Cover for the AWT Chorine Contact Basin - big car port. Add'l Comments: Revised info to change project from WTP to WWTP. -$ 250,000$ -$ -$ 150,000$ -$ 400,000$ Plan for water main replacements throughout the City, performed in conjunction with street improvement projects. Add'l Comments:Added funding for FYE 25 and FYE 26. Reduced FYE 22 from $1.5M. Removed $1.5M for FYE 23, as funds will be used for this purpose in Streetscape Ph 2 programmed for next year. Moved from FYE 26 due to current lack of resources. $ 150,000 Re v i e w e d 150,000$ SUB-TOTAL: WATER RESOURCES DEPARTMENT AWTCCB Cover 84 4 2 7 2 2 2 . 8 0 2 3 0 TB D N/ A 30 0 P l a n t R o a d Ne w Wa s t e w a t e r F u n d Ye s Water Main Replacements On g o i n g Wa t e r No $ 1,500,000 82 1 2 7 1 1 3 . 8 0 2 3 0 18 0 7 2 N/ A Va r i o u s Re v i e w e d FACILITIES/BUILDINGS/LAND Totals Ci t y C o u n c i l S t a t u s WATER RESOURCES DEPARTMENT 25/26 26/27 27/28 Pr o j e c t S t a t u s Fu n d i n g S o u r c e Fu n d i n g I d e n t i f i e d Funding Source Add'l Comments Pr o j e c t # Al l o c a t i o n t o M u l t i - f u n d s Pr o j e c t L o c a t i o n Project Name Project Description Costs to date Sh o v e l R e a d y Or g / O b j 29/3028/29 100,000$ $ 100,000 Re v i e w e d XWell 3 Improvements 82 1 2 7 1 1 5 . 8 0 2 2 0 18 4 9 7 N/ A Vi c h y S p r i n g s R d . Ne w Wa t e r F u n d Ye s 150,000$ $ 150,000 Sh o v e l R e a d y Replace Roof at WTP 82 1 2 7 1 1 5 . 8 0 2 2 0 18 4 9 8 N/ A X 93 5 R i v e r S t r e e t Ne w Wa t e r F u n d Ye s $ 1,500,000 Re v i e w e d X INFRASTRUCTURE Project Name Project Description Or g / O b j Pr o j e c t # Al l o c a t i o n t o M u l t i - f u n d s Costs to date Totals Pr o j e c t L o c a t i o n Pr o j e c t S t a t u s Fu n d i n g S o u r c e Fu n d i n g I d e n t i f i e d 28/29 Ci t y C o u n c i l S t a t u s 27/2825/26 26/27 Funding Source Add'l Comments 29/30 *Refer to last page of this document for definition of terms used.PAGE 1 Page 369 of 378 FIVE YEAR CAPITAL IMPROVEMENT PLAN* 25/26 FISCAL YEAR WATER RESOURCES This project will provide an additional source of groundwater to increase our system redundancy during periods of surface water scarcity. Add'l Comments:Feasibility study in progress, test well drilling in spring of FYE 25, construction summer of FYE 26. Moved from FYE 26 due to current lack of resources. Remove and Replace Seal on Wash Water Basins Add'l Comments:Moved from FYE 21. Moved from FYE 22, and increased from $40k due to inflation. Moved to FYE 25 due to budgetary constraints.Revised project name as the basins are in more need of repair. Wash basins can be addressed by staff. Recondition the levees on the Percolation Ponds. Add'l Comments:Eliminated $200k for 2 prior years due to COVID-19. Changing scope of project to excavating bottom of perc ponds and grading. Revised project name from "Recondition Levees" as well. Received and estimate of $1M for this project so revised from $200k, and pushed out from FYE 26. Will revisit. Replace the 16" steel water and sewer main, from PZ1 to Bush Street 84 4 2 7 2 2 2 . 8 0 2 3 0 $ 1,500,000 Add'l Comments:Moved from FYE 25. Increased overall project amount from $1M. 82 1 2 7 1 1 5 . 8 0 2 3 0 $ 1,500,000 This project will improve East Clay Street from Main Street to the Railroad Crossing in order to facilitate the developmentof the new Courthouse site. This project includeswater, sewer, pedestrian facilities and drainage facilities as well as reconstruction of the street section. 84 4 2 7 2 2 2 . 8 0 2 3 0 Add'l Comments:Public Works applied for a CalTrans Local Partnership Program grant. Will know if awarded around May/June 2025. If awarded, Water and Sewer funds will be part of the required match for the grant. 82 1 2 7 1 1 5 . 8 0 2 3 0 -$ 60,000$ -$ 3,000,000$ 3,000,000$ 1,500,000$ 8,410,000$ N e w Wa t e r Ye s $ 3,000,000 Re v i e w e d X Currently unfunded until results of CalTrans Local Partnership Program Grant are known. SUB-TOTAL: No $ 850,000 Re v i e w e d X X $ 60,000 Re v i e w e d I n P r o g r e s s X X Re v i e w e d $ 1,500,000 $ 1,500,000 N e w Wa s t e w a t e r F u n d Ye s N e w Wa t e r / S e w e r Replace Water and Sewer Main - PZ1 to Bush TB D East Clay/Leslie Street Improvement Project NA 30 0 P l a n t R o a d N e w Wa s t e w a t e r F u n d Ye s Wa t e r F u n d No Develop Additional Groundwater Facilities 82 2 2 7 1 1 5 . 8 0 2 3 0 18 4 2 5 N/ A TB D N/ A Bu s h S t r e e t N/ A Bu s h S t r e e t 18 1 9 2 N/ A 30 0 P l a n t R o a d 18 4 4 7 TB D IPS Liner Replacement 84 0 2 7 2 2 5 . 8 0 2 3 0 Recondition Perc Ponds 84 0 2 7 2 2 5 . 8 0 2 3 0 $ 1,500,000 $ 1,500,000 Re v i e w e d $ 60,000 *Refer to last page of this document for definition of terms used.PAGE 2 Page 370 of 378 FIVE YEAR CAPITAL IMPROVEMENT PLAN* 25/26 FISCAL YEAR WATER RESOURCES This project will replace chlorine gas at the Water Treatment Plant and convert to Liquid Chlorine for safety reasons Add'l Comments:Was budgetedFYE 20, moved to start in FYE 21 due to COVID- 19. Moved $270k from FYE 22. Moved $50k from FYE 21. Moved $50k from FYE 22. Moved from FYE 23. Move from starting FYE 24. Due to other priorities, moving this from FYE 26. Due to other priorities, this has beenmoved out from FYE 26. The current vehicle's useful is expected to be exceeded in future years and will need replaced 82 0 2 7 1 1 4 . 8 0 1 0 0 Wa t e r F u n d $ 45,000 Add'l Comments:Increased amounts in both Water and Sewer from $30k each due to inflation. EV is not an option at this time due to the heavy duty needs. Moved from FYE 23. Revised total price from $80k. Added (1) to the project name, as an additional truck is being requested further down. 84 0 2 7 2 2 1 . 8 0 1 0 0 Wa s t e w a t e r F u n d $ 45,000 The current vehicle's useful life is expected to be exceeded in future years and will need replaced 82 0 2 7 1 1 4 . 8 0 1 0 0 Wa t e r F u n d $ 45,000 Add'l Comments:Increased amounts in both Water and Sewer from $20k each due to inflation. Electric vehicle. Moved from FYE 24.Revised total price from $45k. Can be gas due to CARB exemption. 84 0 2 7 2 2 1 . 8 0 1 0 0 Wa s t e w a t e r F u n d $ 45,000 Methane Scrubbersare neededin order to clean the methane gas to provide an alternate energy source to operate the boilers at the Wastewater Treatment Plant, which will in turn decrease the City's energy cost at the plant. Add'l Comments:Moved from FYE 22 due to COVID-19. Moved from FYE 26 - more research needs to be done. Re v i e w e d R e v i e w e d Pr o j e c t S t a t u s 27/28 28/29 $ 90,000 $ 270,000 Costs to date 29/30 Al l o c a t i o n t o M u l t i - f u n d s 26/27 Ne w Ye s 18 1 3 3 N/ A 93 5 R i v e r S t r e e t De f e r r e d Wa t e r F u n d Ye s Replace Water/Sewer Operations Lead Worker Truck - Shared Cost TB D Ye s 13 2 0 A i r p o r t R o a d Replace Water/Sewer Operations Call Truck - Shared Cost V3 7 5 3 X 270,000$ 25/26 WATER RESOURCES DEPARTMENT Sh o v e l R e a d y VEHICLES, MACHINERY & EQUIPMENT Pr o j e c t L o c a t i o n Convert Chlorine Gas to Liquid Chlorine at Water Treatment Plant 82 1 2 7 1 1 5 . 8 0 1 0 0 Project Name Project Description 1,500,000$ $ 1,500,000 Re v i e w e d X Ye s 13 2 0 A i r p o r t R o a d De f e r r e d Ye s Ye s Digester Rehabilitation and Methane Scrubber 84 0 2 7 2 2 5 . 8 0 1 0 0 X X $ 90,000 Re v i e w e d Cost will be offset by savings in the purchase of natural gas. Pr o j e c t # Totals Ci t y C o u n c i l S t a t u s Fu n d i n g S o u r c e Fu n d i n g I d e n t i f i e d Funding Source Add'l CommentsOr g / O b j 18 1 3 5 N/ A 30 0 P l a n t R d . Ne w Wa s t e w a t e r F u n d *Refer to last page of this document for definition of terms used.PAGE 3 Page 371 of 378 FIVE YEAR CAPITAL IMPROVEMENT PLAN* 25/26 FISCAL YEAR WATER RESOURCES Replace Ford Ranger at the Wastewater Treatment Plant. Add'l Comments:(Not on CIP during rate study.) Moved from FYE 21 due to COVID-19. Moved to FYE 23. Electric vehicle option will be evaluated. Moved from FYE 23, and increased from $40k. This will be a new service truck. Increased amount from $55k. This needs upgrading to install two new pumps, the pump guides, and the discharge valves. Add'l Comments:Increased total amount from $250k. Moved from FYE 26 to make room for other projects. 2 new sodium hypochlorite tanks at the WWTP Add'l Comments: Tank with temperature controller and insulation. Add'l Comments:Decreased amount in FYE 24 from $200k. Tank is in OK condition. Staff will explore the possibility of removing tank need. Moved from FYE 25. Part of the dewatering solids process. Add'l Comments:$50k for design in 23/24, construction to follow.Increased from $50k current fiscal year and $300k in FYE 26 - adding the funds removed for the Heat Exchanger item. Moved from FYE 27 to reprioritize ahead of the digester rehab. Upgrade the enclosure and electrical components in the structure enclosingthe booster pump for Pressure Zone 2 to increase reliability and security. Add'l Comments:Moved from FYE 23 due to COVID-19. Increased scope, increased estimate from $50k, and moved from FYE 25 due to cost increase. Replace aluminum screens with stainless steel screens in clarifier. Add'l Comments: $ 250,000 $ 250,000 Re v i e w e d Replace Screens in Water Treatment Plant Clarifiers 82 1 2 7 1 1 5 . 8 0 1 0 0 TB D N/ A 93 5 R i v e r S t r e e t N e w Wa t e r Ye s Rehabilitation of Zone 2 Booster Pump Station 82 2 2 7 1 1 3 . 8 0 1 0 0 TB D N/ A Go l f C o u r s e N e w Wa t e r F u n d $ 500,000 Ye s XVichy Springs Lift Station Upgrade Replace Ford Ranger 84 0 2 7 2 2 5 . 8 0 1 0 0 TB D N/ A 30 0 P l a n t R d . De f e r r e d Wa s t e w a t e r F u n d Ye s Vi c h y S p r i n g s R d Ne w X90,000$ $ 90,000 Re v i e w e d Di s t r i c t Ye s Di s t r i c t $ 100,000 Re v i e w e d 400,000$ $ 100,000 Re v i e w e d New Sodium Hypochlorite Tanks Bisulfite Tank 84 0 2 7 2 2 5 . 8 0 1 0 0 TB D N/ A 30 0 P l a n t R d . N e w Wa s t e w a t e r F u n d No TB D N/ A N/ A 30 0 P l a n t R d . $ 950,000 18 4 4 6 N e w $ 950,000 Re v i e w e d $ 400,000 Re v i e w e d Wa s t e w a t e r F u n d No $ 100,000 Solids Conveyor 84 0 2 7 2 2 5 . 8 0 1 0 0 18 4 2 7 N/ A 30 0 P l a n t R d . N e w Wa s t e w a t e r F u n d No 84 0 2 7 2 2 5 . 8 0 1 0 0 $ 500,000 Re v i e w e d X *Refer to last page of this document for definition of terms used.PAGE 4 Page 372 of 378 FIVE YEAR CAPITAL IMPROVEMENT PLAN* 25/26 FISCAL YEAR WATER RESOURCES The current vehicle's useful is expected to be exceeded in future years and will need replaced 82 0 2 7 1 1 4 . 8 0 1 0 0 Wa t e r F u n d 45,000$ Add'l Comments: EV is not an option at this time due to the heavy duty needs. 84 0 2 7 2 2 1 . 8 0 1 0 0 Wa s t e w a t e r F u n d 45,000$ F350 Service Truck. Add'l Comments: F350 Service Truck. Add'l Comments: Machinery for accepting and processing septage. Add'l Comments: -$ 1,320,000$ 3,540,000$ 90,000$ 590,000$ 270,000$ 5,810,000$ Project Name Project Description Org/Object Project NumberAllocation to Multi- fundsProject Status Funding Source Funding Identified Funding Source Add'l Comments Costs to date Estimated Costs per Fiscal Year Totals Comments City Council Status Shovel Ready $ 90,000 Re v i e w e d WTP Service Truck 82 1 2 7 1 1 5 . 8 0 1 0 0 TB D N/ A 93 5 R i v e r S t r e e t N e w Wa t e r F u n d TB D $ 90,000 $ 90,000 Re v i e w e d WWTP Service Truck 84 0 2 7 2 2 5 . 8 0 1 0 0 TB D N/ A 30 0 P l a n t R o a d N e w Wa s t e w a t e r F u n d TB D TB D Ye s 13 2 0 A i r p o r t R o a d Ne w No The name of the project. Provides a description and additional narrative to assist in the understanding of the need and value of the proposed project. The proposed account code where the expense will be accounted for. Definition of terms used: SUB-TOTAL: Replace Water/Sewer Operations Call Truck - Shared Cost Project is ready to be sent out to bid. To further explain, as necessary, the funding type used selected. Costs spent on the project. Costs estimated to be spent in each of the fiscal years. The sum of the five year estimate for each project. Additional information as needed. "Not Reviewed"- First time that Council has been presented the project; "Reviewed" - Council has been presented the project during an agendized meeting; "Explore" - Council has reviewed and has asked staff to further explore; "Reviewed and Supported" - Council has reviewed and supports the placement of the project on the CIP Plan; "Budget Adopted" - Council has approved the project through the Council action that takes place through either the full budget adoption process, or through a specific agendized item brought to Council. The number assigned to track all expenses related to the project. Indicates if the cost of the proposed cost is shared. In this case, here it will state what other funds are sharing the cost. This indicates whether the project is "NEW", "IN PROGRESS", "ONGOING", "DEFERRED", or "COMPLETED". The Fund the actual expense will come out of. "Yes" indicating funding has been identified and will be available, "No" indicating funding has not yet been identified and is unavailable. $ 90,000 Re v i e w e d Septage Receiving Station 84 0 2 7 2 2 5 . 8 0 1 0 0 TB D N/ A TB D N e w Wa s t e w a t e r F u n d TB D X $ 1,200,000 $ 1,200,000 Re v i e w e d $ 90,000 *Refer to last page of this document for definition of terms used.PAGE 5 Page 373 of 378 ATTACHMENT 2              (PLACE HOLDER)  VEHICLE AND EQUIPMENT JUSTIFICATION SHEETS  Page 374 of 378 Page 1 of 1 Agenda Item No: 14.b. MEETING DATE/TIME: 6/4/2025 ITEM NO: 2025-632 AGENDA SUMMARY REPORT SUBJECT: Receive Updates on City Council Committee and Ad Hoc Assignments, and, if Necessary, Consider Modifications to Assignments and/or the Creation/Elimination of Ad Hoc(s). DEPARTMENT: City Clerk PREPARED BY: Kristine Lawler, City Clerk PRESENTER: Mayor Crane and Various Councilmembers ATTACHMENTS: 1. 2025 City Council Special Assignments and Ad Hocs Summary: City Council members will provide reports and updates on their committee and ad hoc assignments. If necessary, the Council may consider modifications. Background: City Council members are assigned to a number of committees and ad hoc activities. These assignments are included as Attachment 1. Discussion: Previously, the City Council discussed having more time allocated to reporting on committee and ad hoc activities. Often, the Council Reports section of the regular agenda is rushed due to impending business (i.e., public hearings), and not enough time is afforded for reports beyond community activities. In an effort to foster regular updates on committee and ad hoc assignments, this item is being placed on the agenda to provide the City Council members an expanded opportunity to report on assignments and modify assignments as necessary. Recommended Action: Receive report(s). The Council will consider modifications to committee and ad hoc assignments along with the creation/elimination ad hoc(s). BUDGET AMENDMENT REQUIRED: N/A CURRENT BUDGET AMOUNT: N/A PROPOSED BUDGET AMOUNT: N/A FINANCING SOURCE: N/A REVENUE: No GRANT: No PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A COORDINATED WITH: N/A STRATEGIC PLAN (SP): N/A CLIMATE INITIATIVES (CI): N/A GENERAL PLAN ELEMENTS (GP): N/A Page 375 of 378 2025 CITY COUNCIL SPECIAL ASSIGNMENT LIST LOCAL / UKIAH VALLEY MTG DATE/TIME MEETING LOCATION MAILING ADDRESS/CONTACT COMMITTEE FUNCTION ASSIGNED TO PRINCIPAL STAFF SUPPORT City Broadband Project TBD TBD Civic Center 300 Seminary Ave. Ukiah, CA 95482 to evaluate the Request for Proposal (RFP) for the Internet Service Provider (ISP) for the California's Public Utilities Commission (CPUC) Last Mile Broadband Orozco Jim Robbins, Grants Manager, 463-6708; jrobbins@cityofukiah.com Investment Oversight Committee Varies Civic Center 300 Seminary Ave. Ukiah, CA 95482 Civic Center 300 Seminary Ave. Ukiah, CA 95482 Reviews City investments, policies, and strategies Crane Orozco - Alternate Alan Carter, Treasurer Dan Buffalo, Director of Finance; 463-6220 dbuffalo@cityofukiah.com Disaster Council Shall meet a minimum of once a year at a time and place designated upon call of the chair Place designated upon call of the chair or, if she/he is unavailable or unable to call such meeting, the first vice chair and then the City Manager or her/his designee. Office of Emergency Management 300 Seminary Ave. Ukiah, CA 95482 467-5720 - Traci Boyl Develop any necessary emergency and mutual aid plans, agreements, ordinances, resolutions, rules, and regulations. Orozco Criss - Alternate Traci Boyl, City Manager's Office Management Analyst; 467-5720; tboyl@cityofukiah.com Greater Ukiah Business & Tourism Alliance (GUPTA) 4th Monday of month, 10 a.m. 200 S School St. Ukiah, CA 95482 200 S School St. Ukiah, CA 95482 Promotes tourism and works to strengthen and promote the historic downtown and businesses within the greater Ukiah area Marianne Davison - Community Services Department Staff Orozco - Alternate Shannon Riley,Deputy City Manager; 467-5793 sriley@cityofukiah.com Mendocino County Inland Water and Power Commission (IWPC) 2nd Thursday of month, 6:00 p.m. Civic Center 300 Seminary Avenue conference room 5 IWPC Staff P.O. Box 1247 Ukiah, CA 95482 391-7574 - Candace Horsley Develops coordination for water resources and current water rights: Potter Valley project - Eel River Diversion Rodin Orozco - Alternate Sean White,Director of Water Resources; 463-5712 swhite@cityofukiah.com North Coast Opportunities (NCO)4th Wednesday of month, 2 p.m.Alternating locations - Ukiah and Lakeport Governing Board Chair North Coast Opportunities 413 North State Street Ukiah, CA 95482 Assist low income and disadvantaged people to become self reliant Neil Davis Neil Davis, Community Services Director; 467-5764 ndavis@cityofukiah.com Sun House Guild ex officio 2nd Tuesday of month, 4:30 p.m. Sun House 431 S. Main St. Ukiah, CA 431 S. Main Street Ukiah, CA 95482 467-2836 Support and expand Grace Hudson Museum Orozco, Sher Neil Davis - Alternate David Burton, Museum Director; 467-2836 dburton@cityofukiah.com Ukiah Valley Basin Groundwater Sustainability Agency (GSA) 2nd Thursday of month, 1:30 p.m. Board of Supervisors Chambers; 501 Low Gap Road Ukiah, CA County Executive Office 501 Low Gap Rd., Rm. 1010 Ukiah, CA 95482 463-4441 GSA serves as the Groundwater Sustainability Agency in the Ukiah Valley basin Crane N/A - Alternate Sean White, Director of Water Resources; 463-5712 swhite@cityofukiah.com MENDOCINO COUNTY MTG DATE/TIME MEETING LOCATION MAILING ADDRESS/CONTACT COMMITTEE FUNCTION ASSIGNED TO PRINCIPAL STAFF SUPPORT City Selection Committee Called as required by the Clerk of the Board BOS Conference Room 501 Low Gap Rd. Rm. 1090 Ukiah, CA C/O: BOS 501 Low Gap Rd., Rm 1090 Ukiah, CA 95482 463-4441 Makes appointments to LAFCO and Airport Land Use Commission (Mayor - Primary; Vice Mayor - Alternate) Mayor Crane Vice Mayor Sher Kristine Lawler, City Clerk; 463-6217 klawler@cityofukiah.com Economic Development & Financing Corporation (EDFC) 2nd Thursday of month, 2:00 p.m. Primarily 631 S. Orchard Street (location varies) Executive Director 631 South Orchard Avenue Ukiah, CA 95482 467-5953 Multi-agency co-op for economic development and business loan program Riley (appointed 12/19/18) Shannon Riley, Deputy City Manager; 467-5793 sriley@cityofukiah.com Library Advisory Board 3rd Wednesdays of alternate months; 1:00 p.m. Various Mendocino County Libraries Ukiah County Library 463-4491 Review library policy and activities Sher Rodin - Alternate Kristine Lawler, City Clerk; 463-6217; klawler@cityofukiah.com Mendocino County 1st District Liaison Monthly; TBD Civic Center Annex conference room #5 411 West Clay St. Ukiah, CA 95482 Civic Center 300 Seminary Ave. Ukiah, CA 95482 To coordinate activities and policy development with the City's 1st District Supervisor Crane Rodin - Alternate Sage Sangiacomo, City Manager; 463-6221; ssangiacomo@cityofukiah.com Mendocino County 2nd District Liaison 1st Wednesdays of month, 8:00 a.m. Civic Center Annex conference room #5 411 West Clay St. Ukiah, CA 95482 Civic Center 300 Seminary Ave. Ukiah, CA 95482 To coordinate activities and policy development with the County's 2nd District Supervisor Criss Rodin - Alternate Shannon Riley, Deputy City Manager; 467-5793 sriley@cityofukiah.com Mendocino Council of Governments (MCOG) 1st Monday of month, 1:30 p.m. Board of Supervisors Chambers 501 Low Gap Road Ukiah, CA Executive Director 367 N. State Street, Ste. 206 Ukiah, CA 95482 463-1859 Plan and allocate State funding, transportation, infrastructure and project County wide Criss Sher - Alternate Tim Eriksen, Public Works Director/City Engineer; 463-6280 teriksen@cityofukiah.com Mendocino County Airport Land Use Commission As needed BOS Conference Room 501 Low Gap Rd., Rm. 1090, Ukiah, CA Mendocino County Executive Office 501 Low Gap Rd. Rm. 1010 Ukiah, CA 95482 To formulate a land use compatibility plan, provide for the orderly growth of the airport and the surrounding area, and safeguard the general welfare of the inhabitants within the vicinity Liaisons: Owen/Schlatter Greg Owen, Airport Manager; 467-2855; gowen@cityofukiah.com Craig Schlatter, Director of Community Development; 463-6219; cschlatter@cityofukiah.com Mendocino County Local Area Formation Commission (LAFCO) 1st Monday of month, 9:00 a.m.Board of Supervisors Chambers Executive Director 200 S. School Street, Ste. 2 Ukiah, CA 95482 463-4470 Required by legislation - planning spheres of influence, annexation, service areas, and special districts Rodin Crane - Alternate for both city seat members on Commission Craig Schlatter, Director of Community Development; 463-6219; cschlatter@cityofukiah.com Updated: 2/10/2025 Attachment 1 Page 376 of 378 2025 CITY COUNCIL SPECIAL ASSIGNMENT LIST MENDOCINO COUNTY Continued MTG DATE/TIME MEETING LOCATION MAILING ADDRESS/CONTACT COMMITTEE FUNCTION ASSIGNED TO PRINCIPAL STAFF SUPPORT Mendocino Solid Waste Management Authority (MSWMA) 3rd Thursday of every other month (varies), 10:00 a.m. Willits Council Chambers Solid Waste Director 3200 Taylor Drive Ukiah, CA 95482 468-9710 County-wide Solid Waste JPA Crane Sher - Alternate Tim Eriksen, Public Works Director/City Engineer; 463-6280 teriksen@cityofukiah.com Mendocino Transit Authority (MTA) Board of Directors Last Wednesday of month, 1:30 p.m. Alternating locations - Ukiah Conference Center or Fort Bragg, or Point Arena Executive Director 241 Plant Road Ukiah, CA 95482 462-1422 County-wide bus transportation issues and funding Sher Rodin - Alternate Tim Eriksen, Public Works Director/City Engineer; 463-6280 teriksen@cityofukiah.com Mendocino Youth Project JPA Board of Directors 3rd Wednesday of month, 7:45 a.m.776 S. State Street Conference Room Mendocino Co. Youth Project 776 S. State Street, Ste. 107 Ukiah, CA 95482 707-463-4915 Targets all youth with a focus on drug and alcohol prevention, healthy alternatives and empowering youth to make healthy choices Criss Max Brazill, Admin Lieutenant - Alternate Cedric Crook, Police Chief; 463-6771; ccrook@cityofukiah.com Russian River Flood Control District (RRFCD) Liaison 1st Monday of month, 5:30 p.m. 151 Laws Ave.,Suite D Ukiah, CA 151 Laws Ave., Ukiah, CA 95482; rrfc@pacific.net; 462-5278 Proactively manage the water resources of the upper Russian River for the benefit of the people and environment of Mendocino County White/Orozco Sean White, Director of Water Resources; 463-5712 swhite@cityofukiah.com Ukiah Players Theater Board of Directors 3rd Tuesday of month, 6:00 p.m 1041 Low Gap Rd Ukiah, CA 95482 462-1210 1041 Low Gap Rd Ukiah, CA 95482 462-1210 To oversee the activities, organization and purpose of the Ukiah Players Theater Greg Owen, Airport Manager (appointed 12/19/18) Kristine Lawler, City Clerk; 463-6217 klawler@cityofukiah.com Ukiah Unified School District (UUSD) Committee Quarterly 511 S. Orchard, Ste. D Ukiah, CA 95482 511 S. Orchard Ukiah, CA 95482 Information exchange with UUSD Board Chair, Mayor, Superintendent, and City Manager Orozco, Criss Sage Sangiacomo, City Manager Cedric Crook, Police Chief Sage Sangiacomo, City Manager; 463-6221 ssangiacomo@cityofukiah.com REGIONAL MTG DATE/TIME LOCATION MAILING ADDRESS/CONTACT COMMITTEE FUNCTION ASSIGNED TO PRINCIPAL STAFF SUPPORT Great Redwood Trail Agency (GRTA)Bi-monthly, 3rd Thursdays, 10:30 a.m.Various Locations - announced 419 Talmage Road, Suite M Ukiah, CA 95482 463-3280 Provides a unified and revitalized rail infrastructure meeting the freight and passenger needs of the region Rodin Sher- Alternate Neil Davis, Community Services Director 467-5764 ndavis@cityofukiah.com League of California Cities Redwood Empire Legislative Committee Prior to Division Meetings, meets 3x in person and then via conference call Various locations that are announced Redwood Empire League President; Public Affairs Program Manager (916) 658-8243 Elected city officials and professional city staff attend division meetings throughout the year to share what they are doing and advocate for their interests in Sacramento Orozco Criss - Alternate Sage Sangiacomo, City Manager; 463-6221 ssangiacomo@cityofukiah.com Russian River Watershed Association (RRWA) 4th Thursday of month, 9:00 a.m. (only 5 times a year) Windsor Town Hall 9291 Old Redwood Hwy, #400 Windsor, CA 95492 707-838-1000 Russian River Watershed Association 2235 Mercury Way, Suite 105 Santa Rose, CA 95407 info@rrwatershed.org 707-508-3670 (message only) Consider issues related to Russian river - plans projects and funding requests Rodin Sher - Alternate Tim Eriksen, Public Works Director/City Engineer; 463-6280 teriksen@cityofukiah.com Northern California Power Agency (NCPA) - Commission 4th Thursday of month, 9:00 a.m. (see NCPA calendar) Roseville, CA and other locations 651 Commerce Drive Roseville, CA 95678 916-781-4202 Pool of State and local power utilities developing and operating power generation, providing scheduling and related energy services and providing regulatory and legislative support. Crane - Commissioner Sher - City Council Alternate Sauers - Alternate and Commissioner in absence of Commissioner Crane Cindi Sauers - Electric Utility Director; 463-6286 csauers@cityofukiah.com Northern California Power Agency (NCPA) – Lodi Energy Center (LEC) Appointment 2nd Monday of month,  10:00 AM Lodi, CA and other locations 651 Commerce Drive Roseville, CA 95678 916-781-4299 Committee oversees the operation, maintenance and expenditures of the  LEC 300 MW generating project. Sauers – Project Participate  Appointee Cindy Sauers, Electric Utility Director, 463‐6286, csauers@cityofukiah.com Transmission Agency of Northern California (TANC) 4th Wednesday of month, 10 a.m.35 Iron Point Circle Suite 225 Folsom, CA 35 Iron Point Cir #225 Folsom, CA 95630 916-852-1673; info@tanc.us Provide electric transmission to its Member utilities through transmission line ownership or contract arrangements. Crane Sauers - Alternate Cindi Sauers - Electric Utility Director; 463-6286 csauers@cityofukiah.com STANDING COMMITTEES MTG DATE/TIME LOCATION MAILING ADDRESS/CONTACT COMMITTEE FUNCTION ASSIGNED TO PRINCIPAL STAFF SUPPORT Diversity and Equity TBD Virtual Meeting Room (link to be created) Civic Center 300 Seminary Ave. Ukiah, CA 95482 Improve diversity and equity in the City’s workforce and municipal services Orozco/Criss Traci Boyl, City Manager's Office Management Analyst; 467-5720; tboyl@cityofukiah.com Fire Executive Committee 2nd Tue, every other month beginning in January; 5:00 p.m. Ukiah Valley Conference Center, 200 S. School Street Ukiah, CA Civic Center 300 Seminary Ave. Ukiah, CA 95482 sabba@cityofukiah.com Per the recently adopted agreement between the City of Ukiah and the Ukiah Valley Fire Protection District Orozco/Sher Alternates: Criss Doug Hutchison, Fire Chief; 463-6263; dhutchison@cityofukiah.com Countywide Oversight Board to the RDA Successor Agencies 4th Thursday of January,  4:00 p.m.; meets  annually Ukiah Valley Conference Center, 200 S. School Street Ukiah, CA City of Ukiah ATTN: City Clerk 300 Seminary Ave. Ukiah, CA 95482 Oversee and direct the Successor Agencies of the former redevelopment  agencies Crane Dan Buffalo, Director of Finance; 463‐6220  dbuffalo@cityofukiah.com Kristine Lawler, City Clerk; 463‐6217,  klawler@cityofukiah.com Water Executive Committee (Ukiah Valley Water Authority) 1st Tue of each month at 6:00 p.m. Ukiah Valley Conference Center, 200 S. School Street Ukiah, CA City of Ukiah ATTN: Sean White 300 Seminary Ave. Ukiah, CA 95482 Oversight of UVWA; set annual budget for the combined water system; Manage rates and collect levies; modify existing water rights for the provision of water service; mediation and dispute resolution; Crane/Orozco Sean White, Director of Water Resources; 463-5712 swhite@cityofukiah.com Updated: 2/10/2025 Page 377 of 378 COMMITTEE ASSIGNED TO PRINCIPAL STAFF SUPPORT Electric Grid Operational Improvements Crane/Orozco Cindy Sauers, Electric Utility Director; 463-6286 csauers@cityofukiah.com Trench Cut Policy Development Crane Tim Eriksen, Public Works Director/City Engineer; 463- 6280 teriksen@cityofukiah.com Advance Planning & Policy for Annexation Applications Crane/Rodin Craig Schlatter, Community Development Director 463-6219 cschlatter@cityofukiah.com UVSD/ City Relations Ad hoc committee to address specific issues with the Ukiah Valley Sanitation District, including discussion of overall sewer system service delivery policies, operating policy revisions, potential revisions to the current Operating Agreement, and cost sharing Crane/Orozco Dan Buffalo, Director of Finance;  463‐6220 dbuffalo@cityofukiah.com Sean White, Water Resources Director 463‐5712 swhite@cityofukiah.com  Orr Street Bridge Corridor Rodin/Sher Tim Eriksen, Public Works Director/City Engineer; 463- 6280 teriksen@cityofukiah.com Complete Streets Rodin/Crane Tim Eriksen, Public Works Director/City Engineer; 463- 6280 teriksen@cityofukiah.com Shannon Riley, Deputy City Manager 467-5793 sriley@cityofukiah.com Neil Davis, Community Services Director 467-5764 ndavis@cityofukiah.com Special Districts (Water District Consolidation)Orozco/Crane Shannon Riley, Deputy City Manager 467‐5793 sriley@cityofukiah.com Corp Yard Planning Crane/Orozco Jason Benson, Senior Civil Engineer  463‐6284 jbenson@cityofukiah.com Mendocino County Courthouse Project and Reuse Sher/Orozco Shannon Riley, Deputy City Manager 467‐5793 sriley@cityofukiah.com Climate Action Plan Will coordinate with the Community Development Director to identify and assign representation to each of the identified categories, and also coordinate with the Community Development Director and the Climate Action Plan Working Group related to other outreach efforts during the development of the draft municipal Climate Action Plan related to the 2040 General Plan Sher/Criss Craig Schlatter, Community Development Director 463-6219 cschlatter@cityofukiah.com City's 150-Year Anniversary Planning Orozco/Rodin Shannon Riley, Deputy City Manager 467‐5793 sriley@cityofukiah.com Zoning Reform Function is to explore creation of a new ministerial zoning permit and identify additional zoning streamlining and reform efforts to provide better and more consistent development outcomes Crane/Orozco Craig Schlatter, Community Development Director 463-6219 cschlatter@cityofukiah.com Community Health Needs Assessment (CHNA) Steering Committee assist in the creation of the 2025 CHNA Report for the communities served by the three Adventist Health hospitals in Mendocino County. providing insight, identifying, gathering and analyzing the health needs of our community. Additionally Rodin/Sher Jeremy Malin, NP Director of Community Health Analytics Adventist Health Howard Memorial Adventist Health Ukiah Valley Adventist Health Mendocino Coast 978-289-3330; malinjr@ah.org Parks & Recreation Special District Exploration Rodin/Orozco Neil Davis, Community Services Director 467-5764 ndavis@cityofukiah.com Downtown Zoning code Crane/Rodin Craig Schlatter, Community Development Director 463-6219 cschlatter@cityofukiah.com Tourism Advisory Committee Rodin/Sher Shannon Riley, Deputy City Manager 467‐5793 sriley@cityofukiah.com Historic Preservation Code Sher/Criss Craig Schlatter, Community Development Director 463-6219 cschlatter@cityofukiah.com Fire Severity Rodin/Orozco Craig Schlatter, Community Development Director 463-6219 cschlatter@cityofukiah.com City Council Handbook Review and Update Sher Kristine Lawler, City Clerk 463‐6217; klawler@cityofukiah.com    2025 AD HOC COMMITTEES *Note: Changing the composition of an existing ad‐hoc among current councilmembers after work has begun presents potential Brown Act issues. Requests  for fully filled ad‐hocs are represented on the draft, but staff does not recommend changes except to fill vacated assignments. The current requests on the  sheet for fully composed ad‐hocs are primarily intended to convey interest in topics covered by these ad‐hoc committees for possible future consideration  of new assignments. Updated: 3/6/2025 Page 378 of 378