HomeMy WebLinkAbout2025-06-04 CC PacketPage 1 of 5
City Council
Regular Meeting
AGENDA
(to be held both at the physical and virtual locations below)
Civic Center Council Chamber ♦ 300 Seminary Avenue ♦ Ukiah, CA 95482
To participate or view the virtual meeting, go to the following link: https://us06web.zoom.us/j/85126364284
Or you can call in using your telephone only:
• Call (toll free) 1-888-788-0099
• Enter the Access Code: 851 2636 4284
• To Raise Hand enter *9
• To Speak after being recognized: enter *6 to unmute yourself
Alternatively, you may view the meeting (without participating) by clicking on the name of the meeting at
www.cityofukiah.com/meetings.
June 4, 2025 - 5:15 PM
1. ROLL CALL
2. PLEDGE OF ALLEGIANCE
3. AB 2449 NOTIFICATIONS AND CONSIDERATIONS
4. PROCLAMATIONS/INTRODUCTIONS/PRESENTATIONS
4.a. Presentation on the Annual Ukiah Airport Day, June 7, 2025.
Recommended Action: Receive Presentation.
Attachments:
1. Airport Day Flyer 2025
4.b. Proclamation of the Ukiah City Council Recognizing June as Immigrant Heritage Month.
Recommended Action: Issue a Proclamation recognizing June as Immigrant Heritage Month in
the City of Ukiah.
Attachments:
1. Immigrant Heritage Month Proclamation
4.c. Proclamation Recognizing June as LGBTQIA2S+ and Pride Month in the City of Ukiah.
Recommended Action: Issue a Proclamation recognizing June as LGBTQIA2S+ and Pride Month
in the City of Ukiah.
Attachments:
1. LGBTQ+ and Pride Month Proclamation
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5. PETITIONS AND COMMUNICATIONS
6. APPROVAL OF MINUTES
6.a. Approval of the Minutes for the May 21, 2025, Regular Meeting.
Recommended Action: Approve the Minutes for the May 21, 2025, Regular Meeting.
Attachments:
1. 2025-05-21 CC Draft Minutes
7. RIGHT TO APPEAL DECISION
Persons who are dissatisfied with a decision of the City Council may have the right to a review of that decision by a court. The
City has adopted Section 1094.6 of the California Code of Civil Procedure, which generally limits to ninety days (90) the time
within which the decision of the City Boards and Agencies may be judicially challenged.
8. CONSENT CALENDAR
The following items listed are considered routine and will be enacted by a single motion and roll call vote by the City Council.
Items may be removed from the Consent Calendar upon request of a Councilmember or a citizen in which event the item will
be considered at the completion of all other items on the agenda. The motion by the City Council on the Consent Calendar will
approve and make findings in accordance with Administrative Staff and/or Planning Commission recommendations.
8.a. Report of Disbursements for the Month of April 2025.
Recommended Action: Approve the report of disbursements for the month of April 2025.
Attachments:
1. April 2025 Summary of Disbursements
2. Account Codes for Reference
3. Object Codes for Reference
4. April 2025 Disbursement Detail
8.b. Adoption of an Ordinance Amending Ukiah City Code to Update the City's Sign Regulations,
Modifying Standards for Signage Type, Placement, Illumination, and Design Consistency
Across Zoning Districts.
Recommended Action: Adopt an Ordinance amending Ukiah City Code to update the sign
regulations by modifying standards for signage type, placement, illumination, and design
consistency across zoning districts.
Attachments:
1. Ordinance
2. Planning Commission 2025-01 Resolution
8.c. Approval of Amendments to the City's Recruitment and Retention Incentive Program.
Recommended Action:
It is recommended that Council adopt the revised Recruitment and Retention Incentive Program
administrative policy to enhance the City’s ability to recruit and retain qualified Staff by:
1. Expanding the purpose of the policy to include employee retention in addition to
recruitment.
2. Clarifying the City Manager’s authority to approve retention incentives for existing
employees in critical classifications.
3. Requiring employees who receive City-sponsored training to sign a Service Commitment
Agreement, establishing a minimum service period and/or repayment obligation.
4. Increasing the relocation reimbursement benefit from $8,000 to $10,000 to reflect current
market conditions for moving to the Ukiah area.
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Attachments:
1. 2019-001 Administrative Policy - Recruitment and Retention Incentive Program_Revised
8.d. Approval of a Five (5) Year Agreement with RingCentral for the Purchase of a New Phone
System for a Total of $156,625.20 Plus Additional Taxes That Apply.
Recommended Action: Approve a five (5) year agreement with RingCentral for the purchase of a
new phone system for a total of $156,625.20 plus additional taxes that apply.
Attachments:
1. RingCentral 5 Year Proposal
2. Maverick Networks Proposal
8.e. Approve Plans and Specifications for the Fairgrounds Storm Drain Replacement Project
Specification 25-02 and Authorize Staff to Issue Bids.
Recommended Action: Approve plans and specifications for the Fairgrounds Storm Drain
Replacement Project Specification 25-02 and authorize Staff to issue bids
Attachments:
1. Plans
2. Specifications
3. Fairgrounds Storm Drain Replacement - Engineer Estimate
9. AUDIENCE COMMENTS ON NON-AGENDA ITEMS
The City Council welcomes input from the audience. If there is a matter of business on the agenda that you are interested in,
you may address the Council when this matter is considered. If you wish to speak on a matter that is not on this agenda that is
within the subject matter jurisdiction of the City Council, you may do so at this time. In order for everyone to be heard, please
limit your comments to three (3) minutes per person and not more than ten (10) minutes per subject. The Brown Act
regulations do not allow action to be taken on audience comments in which the subject is not listed on the agenda.
10. COUNCIL REPORTS
11. CITY MANAGER/CITY CLERK REPORTS
12. PUBLIC HEARINGS (5:30 PM)
12.a. Introduction of an Ordinance by Title Only Adopting the Updated Fire Hazard Severity Zone
Map for the City of Ukiah Local Responsibility Area, as Released by the California Department
of Forestry and Fire Protection (CAL FIRE) Under the Direction of the Office of the State Fire
Marshal (OSFM).
Recommended Action: Introduce Ordinance by title only adopting the updated Fire Hazard
Severity Zone Map for the City of Ukiah Local Responsibility Area.
Attachments:
1. FHSZ_City_LRA_11x17_Ukiah
2. CAL FIRE-City Correspondence (newest to oldest)
3. FHSZ Map Ordinance - City of Ukiah LRA
13. UNFINISHED BUSINESS
13.a. Adopt Resolution Affirming that the Proclamation of a Local Emergency Due to Ongoing
Atmospheric Rivers Causing Damaging to Public Infrastructure Remains in Effect.
Recommended Action: Adopt Resolution affirming that the local emergency remains in effect.
Attachments:
1. Resolution 2025-07 - Ratify Proclamation
2. CC Reso 2025-15 - Ratification of Proclamation of Local Emergency
3. Continuing Atmospheric River State of Emergency
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13.b. Status Report on Emergency Contract with Diamond D Construction, LLC for the Emergency
Repair of the Western Hills Mudslide at the City Water Tank (Pressure Zone 1-North, or PZ1-N)
and Request for Authorization to Continue Work Under This Emergency Contract.
Recommended Action: Receive report and approve the continued work on the emergency
contract with Diamond D Construction for the emergency repair of the Western Hills mudslide at
the City water tank PZ1-N.
Attachments:
1. Resolution 2025-08 - Emergency Procurement for Mudslide at PZ1
2. Diamond D Estimate for PZ1
3. Purchase Order for Diamond D Slide
4. Slide Pictures
14. NEW BUSINESS
14.a. Presentation of the Draft 2025-26 Fiscal Year City Budget and Draft Five-Year Capital
Improvement Plan (Continued from June 2 & 3, 2025, if needed).
Recommended Action: Receive City budget presentation for the 2025-26 fiscal year and provide
direction as necessary.
Attachments:
1. DRAFT - 5-Year CIP - FYE 25-26 - JUNE BUDGET WORKSHOP
2. Vehicle and Equipment Justification Placeholder
14.b. Receive Updates on City Council Committee and Ad Hoc Assignments, and, if Necessary,
Consider Modifications to Assignments and/or the Creation/Elimination of Ad Hoc(s).
Recommended Action: Receive report(s). The Council will consider modifications to committee
and ad hoc assignments along with the creation/elimination ad hoc(s).
Attachments:
1. 2025 City Council Special Assignments and Ad Hocs
15. CLOSED SESSION - CLOSED SESSION MAY BE HELD AT ANY TIME DURING THE MEETING
15.a. Conference with Legal Counsel – Anticipated Litigation
(Government Code Section 54956.9(d)(4))
Initiation of litigation (5 cases)
15.b. Conference with Legal Counsel – Existing Litigation
(Government Code Section 54956.9(d)(1))
Name of case: Vichy Springs Resort v. City of Ukiah, Et Al; Case No. SCUK-CVPT-2018-70200
15.c. Conference with Legal Counsel – Existing Litigation
(Government Code Section 54956.9(d)(1))
Name of case: Vichy Springs Resort, Inc v. City of Ukiah, et al.; Case No. 24-cv-07106-JSC
15.d. Conference with Legal Counsel – Existing Litigation
(Government Code Section 54956.9(d)(1))
Name of case: Russian River Keepers et al. v. City of Ukiah, Case No. SCUK-CVPT-20-74612
15.e. Conference Involving a Joint Powers Agency (Inland Water and Power Commission)
City representative on IWPC Board (Mari Rodin)
Discussion will concern: (Conference with Real Property Negotiators (Gov’t Code §54956.8)
Property: PG&E Potter Valley Project;
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Agency Negotiators: Scott Shapiro, Janet Pauli.
Negotiating Parties: IWPC and PG&E
Under Negotiation: Price and Terms)
15.f. Conference with Real Property Negotiators
(Cal. Gov’t Code Section 54956.8)
Property: APN No: 167-280-15-00
Negotiator: Shannon Riley, Deputy City Manager
Negotiation Party: AE Carousel, LP
Under Negotiation: Price & Terms of Payment
15.g. Conference with Real Property Negotiators
(Cal. Gov't Code Section 54956.8)
Property: APN Nos: 184-080-37;184-080-36; 184-090-01; 184-090-07; 184-090-06; 184-100-04
Negotiator: Sage Sangiacomo, City Manager
Negotiating Parties: Henry's Original
Under Negotiation: Price & Terms of Payment
15.h. Conference with Labor Negotiator (54957.6)
Agency Designated Representative: Sage Sangiacomo, City Manager
Employee Organizations: All bargaining units
Unrepresented Employee: Police Chief
16. ADJOURNMENT
Please be advised that the City needs to be notified 72 hours in advance of a meeting if any specific accommodations or interpreter services
are needed in order for you to attend. The City complies with ADA requirements and will attempt to reasonably accommodate individuals with
disabilities upon request. Materials related to an item on this Agenda submitted to the City Council after distribution of the agenda packet are
available for public inspection at the front counter at the Ukiah Civic Center, 300 Seminary Avenue, Ukiah, CA 95482, during normal business
hours, Monday through Friday, 8:00 am to 5:00 pm. Any handouts or presentation materials from the public must be submitted to the clerk 48
hours in advance of the meeting; for handouts, please include 10 copies.
I hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the bulletin board at
the main entrance of the City of Ukiah City Hall, located at 300 Seminary Avenue, Ukiah, California, not less than 72 hours prior to the meeting
set forth on this agenda.
Araceli Sandoval, Deputy City Clerk
Dated: 5/30/25
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Agenda Item No: 4.a.
MEETING DATE/TIME: 6/4/2025
ITEM NO: 2025-626
AGENDA SUMMARY REPORT
SUBJECT: Presentation on the Annual Ukiah Airport Day, June 7, 2025.
DEPARTMENT: Airport PREPARED BY: Greg Owen, Airport Manager
PRESENTER: Greg Owen, Airport Manager
ATTACHMENTS:
1. Airport Day Flyer 2025
Summary: Council will receive a presentation on the Ukiah Airport's annual Ukiah Airport Day, taking place on
June 7, 2025.
Background: In 2008, the Ukiah Airport Staff and Airport tenants wanted to invite the citizens of Ukiah to
come out and enjoy the Airport. The first Airport Day was held on June 20, 2009. The most recent Airport Day
was June 1, 2024.
Discussion: The Ukiah Airport Day is a free event put on by Airport Staff and volunteers. The event allows
everyone to come out and get an up-close look at the many different types of aircraft that use our Airport.
Attachment 1 is the Airport Day Flyer detailing the activities of the day.
Recommended Action: Receive Presentation.
BUDGET AMENDMENT REQUIRED:No
CURRENT BUDGET AMOUNT: N/A
PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: N/A
REVENUE: Yes / No GRANT: Yes / No
PREVIOUS CONTRACT/PURCHASE ORDER NO.:N/A
COORDINATED WITH: N/A
STRATEGIC PLAN (SP):
CLIMATE INITIATIVES (CI):
GENERAL PLAN ELEMENTS (GP):GP-A3 - Mobility Element (Airport Promotion)
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Attachment 1
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Agenda Item No: 4.b.
MEETING DATE/TIME: 6/4/2025
ITEM NO: 2025-579
AGENDA SUMMARY REPORT
SUBJECT: Proclamation of the Ukiah City Council Recognizing June as Immigrant Heritage Month.
DEPARTMENT: City Manager /
Admin PREPARED BY: Maria Ceja, Administrative Analyst
PRESENTER: Mayor Crane or other Councilmember
ATTACHMENTS:
1. Immigrant Heritage Month Proclamation
Summary: The Ukiah City Council will issue a proclamation recognizing June 2025, as Immigrant Heritage
Month.
Background: Generations of immigrants have built and shaped the social, cultural, and economic fabric of
Ukiah. They have been leaders in innovation, commerce, civic engagement, and have enriched the city’s
character and have contributed to a more vibrant and inclusive community. The City recognizes these ongoing
contributions and encourages the community to foster cross-cultural understanding and celebration through
this proclamation.
Discussion: At the June 4, 2025, Regular Meeting, the City Council will issue a Proclamation (Attachment 1)
proclaiming June as Immigrant Heritage Month in the City of Ukiah. The proclamation acknowledges the
achievements and enduring impact of immigrant communities and invites all residents to join in celebrating the
National Heritage Month by reflecting on immigrant roots and sharing family stories.
Recommended Action: Issue a Proclamation recognizing June as Immigrant Heritage Month in the City of
Ukiah.
BUDGET AMENDMENT REQUIRED: N/A
CURRENT BUDGET AMOUNT: N/A
PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: N/A
REVENUE: Yes / No GRANT: Yes / No
PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A
COORDINATED WITH: Diversity and Equity Committee
STRATEGIC PLAN (SP): SP 5C - Create, sustain, and advance a diverse and inclusive workplace and
workforce that reflects, values, and celebrates the diverse community we serve.
CLIMATE INITIATIVES (CI): N/A
GENERAL PLAN ELEMENTS (GP): N/A
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June as “Immigrant Heritage Month” in the City of Ukiah
Whereas, generations of immigrants from every corner of the globe have built our country’s
economy and created the unique character of our nation; and
Whereas, immigrants continue to grow businesses, innovate, strengthen our economy, and
create employment opportunities in the City of Ukiah; and
Whereas, immigrants have provided neighborhoods in the City of Ukiah with unique social
and cultural influence, fundamentally enriching the vibrant and diverse character of our
community; and
Whereas, immigrants have been tireless leaders not only in securing their own rights and
access to equal opportunity but have also campaigned to create a fairer and more just society
for all Americans; and
Whereas, the ongoing contributions of foreign-born individuals enhance the City of
Ukiah’s vibrant culture and prosperity, continually diversifying our neighborhoods and
strengthen our local economy; and
Whereas, the interaction of immigrants and Ukiah residents cultivates enriching cross-
cultural interactions and mutual understanding through shared experiences, friendships and
connections forged across cultural barriers; and
Whereas, we welcome the community to participate in the celebration and recognition of
Immigrant Heritage Month by learning more about the history of immigrant communities
throughout generations following our Nation’s founding, and to observe this month with
appropriate celebrations and activities.
Therefore be it resolved, that the City Council of the City of Ukiah, hereby proclaims
June 2025, as
Immigrant Heritage Month in the City of Ukiah
Signed and sealed, this 4th day of June in the year
Two Thousand and Twenty-Five.
____________________________
Douglas F. Crane, Mayor
Attachment 1
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Agenda Item No: 4.c.
MEETING DATE/TIME: 6/4/2025
ITEM NO: 2025-580
AGENDA SUMMARY REPORT
SUBJECT: Proclamation Recognizing June as LGBTQIA2S+ and Pride Month in the City of Ukiah.
DEPARTMENT: City Manager /
Admin PREPARED BY: Maria Ceja, Administrative Analyst
PRESENTER: Mayor Crane or other Councilmember
ATTACHMENTS:
1. LGBTQ+ and Pride Month Proclamation
Summary: The Ukiah City Council to issue a proclamation recognizing June as LGBTQIA2S+ and Pride
Month in the City of Ukiah.
Background: The City recognizes LGBTQIA2S+ individuals who contribute richly to our city's cultural, civic,
and economic life, providing an abundance of knowledge and skills. They play vital roles within their workplace
environments and serve as excellent representatives of our community.
Discussion: The Ukiah City Council will issue a Proclamation recognizing June as LGBTQIA2S+ and Pride
Month (Attachment 1) as part of the City's commitment to fostering a welcoming and equitable City for all,
regardless of sexual orientation, gender identity, or gender expression, and affirms the inherent dignity of
every person.
Recommended Action: Issue a Proclamation recognizing June as LGBTQIA2S+ and Pride Month in the City
of Ukiah.
BUDGET AMENDMENT REQUIRED: N/A
CURRENT BUDGET AMOUNT: N/A
PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: N/A
REVENUE: Yes / No GRANT: Yes / No
PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A
COORDINATED WITH: Diversity and Equity Committee
STRATEGIC PLAN (SP):SP 5C - Create, sustain, and advance a diverse and inclusive workplace and
workforce that reflects, values, and celebrates the diverse community we serve.
CLIMATE INITIATIVES (CI): N/A
GENERAL PLAN ELEMENTS (GP): N/A
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June 2025 as “Lesbian, Gay, Bisexual, Transgender, Queer,
Intersex, Asexual, Two-Spirit, (Plus) (LGBTQIA2S+) Pride
Month” in the City of Ukiah
Whereas, throughout the month of June, communities across the United States and around
the world celebrate the contributions, resilience, and diversity of the Lesbian, Gay, Bisexual,
Transgender, Queer, Intersex, Asexual, and Two-Spirit community (LGBTQIA2S+) through
Pride Month events and educational activities; and
Whereas, the Stonewall Uprising of 1969, led by trans women of color and other LGBTQ+
activists at the Stonewall Inn in New York City, stands as a pivotal moment in the ongoing
struggle for LGBTQIA2S+ rights and liberation; and
Whereas, trailblazers such as Harvey Milk, Marsha P. Johnson, and Sylvia Rivera helped pave
the way for greater visibility and justice, and their legacies continue to inspire new generations
of activists and community leaders; and
Whereas, in 2025, we mark not only the progress made but also the continued need to protect
and uplift LGBTQIA2S+ individuals, especially youth, who face disproportionately high rates
of bullying, homelessness, mental health challenges, and barriers to affirming care and support;
and
Whereas, LGBTQIA2S+ youth in Ukiah and across the country deserve to live in
communities that respect their identities, celebrate their uniqueness, and ensure access to
inclusive education, healthcare, and safe environments to thrive; and
Whereas, the City of Ukiah is committed to fostering a welcoming and equitable City for all,
regardless of sexual orientation, gender identity, or gender expression, and affirms the inherent
dignity of every person; and
Whereas, LGBTQIA2S+ residents of Ukiah contribute richly to our City’s cultural, civic, and
economic life, serving as educators, entrepreneurs, healthcare providers, artists, caregivers, and
leaders; and
Whereas, the City of Ukiah urges all residents to honor the history, celebrate the
contributions, and affirm the rights of LGBTQIA2S+ individuals by promoting inclusion,
advocating for equity, and participating in community events that support dignity, safety, and
pride for all.
Therefore be it resolved, that the Ukiah City Council proclaims the month of June as:
LGBTQIA2S+, Pride Month in the City of Ukiah
Signed and sealed, this 4th day of June in the year
Two Thousand and Twenty-Five.
____________________________
Douglas F. Crane, Mayor
Attachment 1
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AGENDA ITEM 6a
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CITY OF UKIAH
CITY COUNCIL MINUTES
Regular Meeting
CIVIC CENTER COUNCIL CHAMBERS
300 Seminary Avenue, Ukiah, CA 95482
Virtual Meeting Link: https://us06web.zoom.us/j/83361434303
May 21, 2025
5:15 p.m.
1. ROLL CALL
Ukiah City Council met at a Regular Meeting on May 21, 2025, having been legally noticed on May
16, 2025. The meeting was held in person and virtually at the following link:
https://us06web.zoom.us/j/83361434303. Mayor Crane called the meeting to order at 5:18 p.m. Roll
was taken with the following Councilmembers Present: Heather Criss, Juan V. Orozco, Susan
Sher, and Douglas, F. Crane. Councilmember Absent by Prearrangement: Mari Rodin. Staff
Present: Sage Sangiacomo, City Manager; David Rapport, City Attorney; and Kristine Lawler, City
Clerk.
MAYOR CRANE PRESIDING.
2. PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was led by City Manager Sangiacomo.
MOMENT OF SILENCE
Mayor Crane read a statement and led a moment of silence to honor the recently departed Fred
Schneiter, who served as Councilmember and Mayor from 1986 to 1996.
3. AB 2449 NOTIFICATIONS AND CONSIDERATIONS
Clerk stated that there were no notifications.
4. PROCLAMATIONS/INTRODUCTIONS/PRESENTATIONS
a. Proclamation of the City of Ukiah Recognizing June as Mountain Bike Month.
Presenter: Mayor Crane and Councilmember Criss.
Public Comment: Jason Strnad.
Proclamation was received by Jason Strnad and Jake Barnes.
b. Proclamation of the City of Ukiah Recognizing May as Older Americans' Month.
Presenter: Mayor Crane and Vice Mayor Sher.
Public Comment: Liz Dorsey.
Proclamation was received by Liz Dorsey, Ukiah Senior Center Executive Director.
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City Council Minutes for May 21, 2025, Continued:
Page 2 of 5
c. Presentation of the PFM Group on an Update to the City Council on the City’s Investment
Portfolio.
Presenter: Allison Kaune, PFM Asset Management.
No public comment was given.
Presentation was received.
5. PETITIONS AND COMMUNICATIONS
City Clerk, Kristine Lawler, confirmed that all communications had been circulated.
6. APPROVAL OF MINUTES
a. Approval of the Minutes for the May 7, 2025, Regular Meeting.
Motion/Second: Criss/Orozco to approve Minutes of May 7, 2025, a regular meeting, as submitted.
Motion carried by the following roll call votes: AYES: Criss, Orozco, and Crane. NOES: None.
ABSENT: Rodin. ABSTAIN: Sher.
7. RIGHT TO APPEAL DECISION
8. CONSENT CALENDAR
a. Approval of Contract Amendment to the Existing Three-Year Contract (2122-246-A1) with
Evergreen Job and Safety Training in the Amount of $90,588.00 to Provide Job and Safety
Training for Electric Utility Employees – Electric Utility.
b. Approval for the Purchase (PO 48829) of the Schneider Electric UPS InRow Cooling System
Replacement for the Civic Server Data Center from The REDESIGN Group in the Amount of
$76,014.57 – Information Services.
c. Authorization for the City Manager to Terminate Existing Contract (1920-260) with Pioneer Law
Group and Negotiate and Execute a Contract (2425-216) for Specialty Legal Services with
Matarazzo Law, APC – City Attorney.
d. Authorize City Manager to Negotiate and Execute a Contract (2425-217) with West & Associates
Engineering, Inc. in the Amount of $39,440 to Prepare the 2025 Urban Water Management Plan
and 2025 Annual Water Supply and Demand Assessment, and Approve Corresponding Budget
Amendment – Water Resources.
e. Adoption of Resolution (2025-22) Approving Amendment to the Joint Powers Agreement (2021-
121) of the Mendocino Council of Governments to Add Energy & Related Programs as Specific
Powers – Public Works.
Tim Eriksen, Public Works Director and Nephele Barrett, Mendocino County of Governments
(MCOG) Executive Director – responded to questions regarding agenda item 8e.
Motion/Second: Sher/Orozco to approve Consent Calendar Items 8a-8e, as submitted. Motion
carried by the following roll call votes: AYES: Criss, Orozco, Sher, and Crane. NOES: None.
ABSENT: Rodin. ABSTAIN: None.
9. AUDIENCE COMMENTS ON NON-AGENDA ITEMS
Public Comment: Jaime Rose Shoemaker, Natalie Hoytt, Devin Jackson, and Sarah Travis – City
League Girls Youth Softball.
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City Council Minutes for May 21, 2025, Continued:
Page 3 of 5
10. COUNCIL REPORTS
Presenter: Councilmember Orozco.
11. CITY MANAGER/CITY CLERK REPORTS
Presenters: Sage Sangiacomo, City Manager; and
• Construction Update – Tim Eriksen, Public Works Director / City Engineer.
• Upcoming Special Meetings – Kristine Lawler, City Clerk
12. PUBLIC HEARINGS (5:30 PM)
a. Public Hearing and Consideration of the 2025 Ukiah Climate Action Plan that Includes: 1)
Adoption of a Resolution Adopting the California Environmental Quality Act (CEQA) Initial
Study and Negative Declaration (ISND) Prepared for the Ukiah Climate Action Plan; and
2) Adoption of a Resolution Adopting the Ukiah Climate Action Plan (CAP).
Presenters: Blake Adams, Chief Resilience Officer and Craig Schlatter, Community Development
Director.
PUBLIC HEARING OPENED AT 6:57 P.M.
Public Comment: Eileen Mitro
PUBLIC HEARING CLOSED AT 7:02 P.M.
Motion/Second: Criss/Sher to adopt a resolution (2025-23) adopting the California Environmental
Quality Act (CEQA) Initial Study and Negative Declaration (ISND) prepared for the Ukiah Climate
Action Plan. Motion carried by the following roll call votes: AYES: Criss, Orozco, and Sher. NOES:
Crane. ABSENT: Rodin. ABSTAIN: None.
Motion/Second: Criss/Sher to adopt a resolution (2025-24) adopting the Ukiah Climate Action Plan
(CAP). Motion carried by the following roll call votes: AYES: Criss, Orozco, and Sher. NOES: Crane.
ABSENT: Rodin. ABSTAIN: None.
RECESS: 7:12 – 7:29 P.M.
b. Review and Consider Adoption of a Resolution Amending the Fee Schedule of the
Planning and Building Divisions of the Department of Community Development to Add
Two Fees Associated with the Vacant and Abandoned Property Registration and
Maintenance Ordinance, No. 2024-1250.
Presenters: Craig Schlatter, Community Development Direct and Matt Keizer, Chief Building
Official.
PUBLIC HEARING OPENED AT 7:51 P.M.
No public comment was received.
PUBLIC HEARING CLOSED AT 7:51 P.M.
Motion/Second: Criss/Sher to adopt resolution (2025-25) amending the Fee Schedule of the
Planning and Building Divisions of the Community Development Department to add an Annual
Registration Fee and Vacant Building Monitoring Fee for the Department's administration of the
Vacant and Abandoned Property Registration and Maintenance Ordinance. Motion carried by the
following roll call votes: AYES: Criss, Orozco, Sher, and Crane. NOES: None. ABSENT: Rodin.
ABSTAIN: None.
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City Council Minutes for May 21, 2025, Continued:
Page 4 of 5
c. Introduction by Title Only of an Ordinance Modifying Ukiah City Code to Update the City's
Sign Regulations, Modifying Standards for Signage Type, Placement, Illumination, and
Design Consistency Across Zoning Districts.
Presenters: Katherine Schaefers, Planning Manager and Craig Schlatter, Community Development
Director.
PUBLIC HEARING OPENED AT 8:36 P.M.
No public comment was received.
PUBLIC HEARING CLOSED AT 8:36 P.M.
Motion/Second: Orozco/Criss to introduce the ordinance by title only, inclusive of a minor
modification* as discussed. Motion carried by the following roll call votes: AYES: Criss, Orozco,
Sher, and Crane. NOES: None. ABSENT: Rodin. ABSTAIN: None.
City Clerk, Kristine Lawler, read the following ordinance title into the record:
ORDINANCE OF THE CITY COUNCIL OF THE CITY OF UKIAH ADDING AND AMENDING
VARIOUS SECTIONS OF THE UKIAH CITY CODE REGULATING SIGNAGE.
Motion/Second: Orozco/Sher to introduce the ordinance modifying Ukiah City Code to update the
City's sign regulations, modifying standards for signage type, placement, illumination, and design
consistency across zoning districts, inclusive of a minor modification* as discussed. Motion carried
by the following roll call votes: AYES: Criss, Orozco, Sher, and Crane. NOES: None. ABSENT:
Rodin. ABSTAIN: None.
*Note – The minor modification is to Section 3225(I), to which the following is deleted, “Size shall not
exceed thirty-two (32) square feet and”.
13. UNFINISHED BUSINESS
a. Status Report on Emergency Contract with Diamond D Construction, LLC for the
Emergency Repair of the Western Hills Mudslide at the City Water Tank (Pressure Zone 1-
North, or PZ1-N) and Request for Authorization to Continue Work Under This Emergency
Contract.
Presenter: Sage Sangiacomo, City Manager.
No public comment was received.
Motion/Second: Crane/Criss to receive report and approve the continued work on the emergency
contract (PO 48757) with Diamond D Construction for the emergency repair of the Western Hills
mudslide at the City water tank PZ1-N. Motion carried by the following roll call votes: AYES: Criss,
Orozco, Sher, and Crane. NOES: None. ABSENT: Rodin. ABSTAIN: None.
14. NEW BUSINESS
a. Receive Updates on City Council Committee and Ad Hoc Assignments and, if Necessary,
Consider Modifications to Assignments and/or the Creation/Elimination of Ad hoc(s).
No reports were received.
THE CITY COUNCIL ADJOURNED TO CLOSED SESSION AT 8:44 P.M.
15. CLOSED SESSION
Page 16 of 378
City Council Minutes for May 21, 2025, Continued:
Page 5 of 5
a. Conference with Legal Counsel – Anticipated Litigation
(Government Code Section 54956.9(d)(4))
Initiation of litigation (5 cases) b. Conference with Legal Counsel – Existing Litigation
(Government Code Section 54956.9(d)(1))
Name of case: Vichy Springs Resort v. City of Ukiah, Et Al; Case No. SCUK-CVPT-2018-
70200
c. Conference with Legal Counsel – Existing Litigation
(Government Code Section 54956.9(d)(1))
Name of case: Vichy Springs Resort, Inc v. City of Ukiah, et al.; Case No. 24-cv-07106-JSC
d. Conference with Legal Counsel – Existing Litigation
(Government Code Section 54956.9(d)(1))
Name of case: Russian River Keepers et al. v. City of Ukiah, Case No. SCUK-CVPT-20-
74612
e. Conference Involving a Joint Powers Agency (Inland Water and Power Commission)
City representative on IWPC Board (Mari Rodin)
Discussion will concern: (Conference with Real Property Negotiators (Gov’t Code §54956.8)
Property: PG&E Potter Valley Project;
Agency Negotiators: Scott Shapiro, Janet Pauli.
Negotiating Parties: IWPC and PG&E
Under Negotiation: Price and Terms)
f. Conference with Real Property Negotiators
(Cal. Gov’t Code Section 54956.8)
Property: APN No: 167-280-15-00
Negotiator: Shannon Riley, Deputy City Manager
Negotiation Party: AE Carousel, LP
Under Negotiation: Price & Terms of Payment
g. Conference with Real Property Negotiators
(Cal. Gov't Code Section 54956.8)
Property: APN Nos: 184-080-37;184-080-36; 184-090-01; 184-090-07; 184-090-06; 184-100-
04
Negotiator: Sage Sangiacomo, City Manager
Negotiating Parties: Henry's Original
Under Negotiation: Price & Terms of Payment
h. Conference with Labor Negotiator (54957.6)
Agency Designated Representative: Sage Sangiacomo, City Manager
Employee Organizations: All bargaining units
Unrepresented Employee: Police Chief
No action reported; direction provided to Staff.
16. ADJOURNMENT
There being no further business, the meeting adjourned at 9:10 p.m.
________________________________
Kristine Lawler, CMC/CPMC
City Clerk
Page 17 of 378
Page 1 of 2
Agenda Item No: 8.a.
MEETING DATE/TIME: 6/4/2025
ITEM NO: 2022-1479
AGENDA SUMMARY REPORT
SUBJECT: Report of Disbursements for the Month of April 2025.
DEPARTMENT: Finance PREPARED BY: MaryJo Reynolds, AJ Johnson, Finance Services
Specialist
PRESENTER: Consent Calendar
ATTACHMENTS:
1. April 2025 Summary of Disbursements
2. Account Codes for Reference
3. Object Codes for Reference
4. April 2025 Disbursement Detail
Summary: The Council will review and consider approval of the report of disbursements for the month of April
2025.
Background: Payments made during the month of April 2025 are summarized in the Report of
Disbursements. Further details are supplied on the Schedule of Bills, representing the four (4) individual
payment cycles within the month.
Accounts Payable Check Numbers (City & UVFA): 3062060-3062154; 3062155-3062242; 3062243-3062335;
3062336-3062439
Accounts Payable Wire Transfer: 138
Payroll Check Numbers: 517420-517492; 517493-517569
Payroll Manual Check Numbers:
Direct Deposit Numbers: 135668-136001; 136002-136340
Manual Direct Deposit Numbers: NA
Void Check Numbers: 3061816; 3062053; 3062250; 3062408
Void Direct Deposit Numbers: N/A
Discussion: This report is submitted in accordance with Ukiah City Code Division 1, Chapter 7, Article 1.
Attachment #1: April 2025 Summary of Disbursements
Attachment #2: Account Codes for Reference
Attachment #3: Object Codes for Reference
Attachment #4: April 2025 Disbursement Detail
Recommended Action: Approve the report of disbursements for the month of April 2025.
Page 18 of 378
Page 2 of 2
BUDGET AMENDMENT REQUIRED: N/A
CURRENT BUDGET AMOUNT: N/A
PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: N/A
REVENUE: N/A GRANT: N/A
PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A
COORDINATED WITH: N/A
STRATEGIC PLAN (SP): N/A
CLIMATE INITIATIVES (CI): N/A
GENERAL PLAN ELEMENTS (GP): N/A
Page 19 of 378
Attachment 1
FUNDS:
100 General Fund $275,002.24 700 Sanitary Disposal Site Fund $8,270.46
101 GF-(Sub-Fund) Visit Ukiah 701 Landfill Corrective Fund
105 GF-(Sub-Fund) Fire Authority $109,332.28 702 Disposal Closure Reserve Fund
106 USDA Forest Serv CWDG $3,225.32 704 Post Closure Fund - Solid Waste
110 Special General Fund 710 Ambulance Services Fund $175,262.25
120 Streets Capital Improvement 720 Golf Fund $2,139.18
130 Gov'tl Debt SVC/Reserve Fund 730 Confernence Center Fund $15,946.22
131 Debt Service Reserve 2022 LRB 750 Visit Ukiah
200 City Adminstrative Services $187,307.91 777 Airport Fund $34,050.24
201 Worker's Comp Fund 778 Airport Capital Improvement Fund $910.00
202 Liability Fund 779 Special Aviation Fund
203 Garage Fund $15,972.43 800 Electric Fund $1,136,096.21
204 Purchasing Fund $2,329.10 801 Electric Capital Reserve Fund $374,349.49
205 Billing & Collections Fund $26,501.44 803 Lake Mendocino Bond Reserve
206 Public Safety Dispatch Fund $3,037.88 805 Street Lighting Fund $66,073.95
207 Payroll Posting Fund $412,419.02 806 Public Benefits Fund $1,220.46
208 Building Maintenance/Corp Yard Fund $43,865.27 807 Cap and Trade
209 IT Fund $50,746.60 820 Water Fund $70,358.48
220 Equipment Reserve Fund 821 Water Capital Reserve Fund $253,884.34
249 City Housing Bond Proceeds 822 Water Capital Improvement Fund
250 Special Revenue Fund 830 Recycled Water Fund $622,782.94
251 Special Projects Reserve Fund 840 City/District Sewer Fund $197,808.28
252 Streets/ROW Improvement Fund $235,226.74 841 Sewer Contruction Fund
253 CITY PROP 172 843 Sewer Capital Fund
300 Park Development Fund 900 Special Deposit Trust $9,123.01
301 Anton Stadium Fund 901 General Service (Accts Recv)$1,031.39
302 Observatory Park Fund 902 U.S.W. Billing & Collection $59,205.96
303 Playground & Park Amenities Fund 903 Public Safety - AB 109 $0.00
304 Swimming Pool Fund 905 Federal Emergency Shelter Grant
305 Riverside Park Fund 905 Mendocino Emergency Service Authority
306 Skate Park Fund 911 Russian River Watershed Association $106,554.73
308 Opioid Settlement Fund 915 UVFD
310 Museum Grants $0.00 916 UVFD PROP 172
311 Alex Rorbaugh Recreation Center Fund $5,366.28 917 UVFD Measure B
312 Downtown Business Improvement Fund 918 UVFD Mitigation
313 LMIHF Housing Asset Fund 920 MSWMA Operations $38,314.45
314 Winter Special Events 922 Millview County Water District $318,261.89
315 Advanced Planning Fund 923 Milview Capital Charge
316 SPECIAL RECREATION EVENTS $200.00 927 Redwood Valley Water District $496,585.92
500 2106 Gas Tax Fund $4,750.00 932 Willow Water District Operations $1,508.41
501 2107 Gas Tax Fund 940 Sanitation District Special Fund $4,226.00
503 2105 Gas Tax Fund 942 Rate Stabilization - UVSD Fund
505 Signalization Fund 943 Sanitation District Capital Improvement Fund
506 Bridge Fund 952 REDIP Sewer Enterprise Fund
507 1998 STIP Augmentation Fund 960 Community Redevelopment Agency
508 SB325 Reimbursement Fund 961 RDA Housing Pass-Through
509 S.T.P. Fund 962 Redevelopment Housing Fund
510 Trans-Traffic Congest Relief Fund 963 Housing Debt
511 Rail Trail Fund 964 RDA Capital Pass-Through
600 Community Development Block Grant 965 Redevelopment Capital Improvement Fund
601 EDBG 94-333 Revolving Loan 966 Redevelopment Debt Service
602 Community Development Fund 967 Housing Bond Proceeds
603 08-HOME-4688 968 Non-Housing Bond Proceeds
604 CDBG Grant 09-STBG-6417 969 RDA Obligation Retirement Fund
605 11-HOME-7654 Fund $0.00 844/944 Sewer Capital Projects Fund $139.34
606 CDBG Grant 10-EDEF-7261
607 Prop 84 Grant Fund
609 13-CDBG-8940
610 City RDA Projects Fund
613 Home Program Activities
620 CASP Train
630 Asset Seizure Fund $3,900.00 Retainage Withheld $64,445.18
631 Asset Seizure Fund (Drug/Alcohol)611 CDBG 16-CDBG-11147 $40,274.42
633 H & S Education 11489(B)(2)(A1)
634 Federal Asset Seizure Grants
635 SUP Law Enforcement Service Fund
636 CBTHP Officer
637 Local Law Enforcement Block Grant
638 Asset Forfeiture 11470.2 H & S
639 Special Revenue - Police
640 Parking District Fund $485.99
670 Federal American Rescue Fund
691 Museum Fund
695 Transfer Station Fund
696 Solid Waste Mitigation Fund $12.18
PAYROLL CHECK NUMBERS: 517420-517492
DIRECT DEPOSIT NUMBERS: 135668-136001
PAYROLL PERIOD: 03/16/2025-03/29/2025
PAYROLL CHECK NUMBERS: 517493-517569 TOTAL DEMAND PAYMENTS- A/P CHECKS $5,478,503.88
DIRECT DEPOSIT NUMBERS: 136002-136340 TOTAL DEMAND PAYMENTS- EFT's $0.00
PAYROLL PERIOD: 03/30/2025-04/12/2025 TOTAL PAYROLL CHECKS & DIRECT DEPOSITS $1,493,667.62
PAYROLL CHECK NUMBERS: TOTAL PAYROLL EFT's (TAXES, PERS, VENDORS)$839,602.95
DIRECT DEPOST NUMBERS:* vendor name( if applicable)
PAYROLL PERIOD:
VOID CHECK NUMBERS:
3061816, 3062053, 3062250, 3062408
TOTAL PAYMENTS $7,811,774.45
NA
WIRE TRANSFER NUMBERS:
138
CERTIFICATION OF CITY CLERK
This register of Payroll and Demand Payments was duly approved by the City Council on ____________________.
City Clerk
APPROVAL OF CITY MANAGER CERTIFICATION OF DIRECTOR OF FINANCE
I have examined this Register and approve same.I have audited this Register and approve for accuracy
and available funds.
____________________________________________________________________________________________
City Manager Director of Finance
MANUAL CHECK NUMBERS:
CITY OF UKIAH
REPORT OF DISBURSEMENTS
REGISTER OF PAYROLL AND DEMAND PAYMENTS
FOR THE MONTH OF APRIL 2025
Page 20 of 378
Account Code Summary Attachment 2
10000000 GENERAL FUND 20012300 COMMUNITY OUTREACH/PUBLIC INFO
10017200 SUCCESSOR AGENCY 20012500 CITY CLERK
10020000 POLICE - GEN FUND 20012600 ECONOMIC DEVELOPMENT
10020210 POLICE PATROL 20012800 EMERGENCY MANAGEMENT
10020214 POLICE VOLUNTEERS 20013210 ACCOUNTS PAYABLE
10020216 COPS GRANT 20013220 PAYROLL
10020217 POLICE ANIMAL CONTROL 20013400 ACCOUNTING
10020218 POLICE CSO 20013401 BUDGET MANAGEMENT
10020220 CODE ENFORCEMENT 20014000 CITY ATTORNEY
10020224 MAJOR CRIMES TASK FORCE 20015100 CITY TREASURER
10021210 CITY FIRE 20016100 HUMAN RESOURCES
10022100 PARKS 20023510 HOUSING GRANTS
10022300 AQUATICS 20023520 NON-HOUSING GRANTS
10022700 MUSEUM - GEN FUND 20100000 WORKER'S COMP FUND
10022810 RECREATION ADMINISTRATION 20116220 WORKERS COMPENSATION
10022821 ADULT BASKETBALL 20200000 LIABILITY FUND
10022822 ADULT SOFTBALL 20216200 RISK MANAGEMENT
10022824 CO-ED VOLLEYBALL 20300000 GARAGE FUND
10022831 YOUTH BASKETBALL 20324100 GARAGE
10022832 YOUTH SOFTBALL 20324110 FLEET MAINTENANCE
10022840 DAY CAMP 20400000 PURCHASING FUND
10022850 CLASSES & CLINICS 20413500 PURCHASING
10022860 SPECIAL ACTIVITIES 20413510 CAPITAL ASSET MANAGEMENT
10022900 COMM SVCS SPECIAL SERVICES 20413520 GRANTS AND SPECIAL PROJECTS
10023100 PLANNING SERVICES 20414000 LEGAL SERVICES/EXPENSES
10023110 CURRENT PLANNING 20500000 BILLING AND COLLECTION FUND
10023300 BUILDING INSPECTION 20513300 UTILITY BILLING
10023320 BUILDING INSPECTION 20513380 METERING-ELECTRIC
10023411 CDBG GENERAL ADMIN 20513382 METERING-WATER
10024200 ENGINEERING/STREETS 20600000 PUBLIC SAFETY DISPATCH FUND
10024210 ENGINEERING 20620231 POLICE UKIAH DISPATCH
10024214 TRAFFIC SIGNAL OPERATIONS 20620232 POLICE FT BRAGG DISPATCH
10024224 STORM WATER 20700000 PAYROLL POSTING FUND
10024310 CORP YARD MAINTENANCE 20800000 BUILDING & MAINTENANCE
10024620 STREETS 20822500 BUILDING & MAINTENANCE
10100000 GF- (SUB-FUND) VISIT UKIAH 20824300 BLDG MAINT CORP YARD
10112700 GF-(SUB-FUND) VISIT UKIAH 20900000 IT FUND
10500000 MEASURE S GENERAL FUND 20913900 INFORMATION TECHNOLOGY
10521210 FIRE AUTHORITY 22000000 FIXED ASSET FUND
10600000 USDA FOREST SERV CWDG 25100000 SPECIAL PROJECTS RESERVE FUND
12000000 STREET REHABILITATION 25200000 STREETS/ROW IMPROVEMENT FUND
12024200 PUBLIC WORKS ENGINEERING 25224220 STREETS/ROW IMPROVEMENT FUND
13000000 GOV'TL DEBT SVC/RESERVE FUND 25300000 PROP 172 FUND
13100000 DEBT SERVICE RESERVE 2022 LRB 25321210 CITY FIRE
20000000 CITY ADMINISTRATIVE SERVICES 30000000 PARK DEVELOPMENT FEES FUND
20010000 CITY COUNCIL 30022200 PARK DEVELOPMENT
20012100 CITY MANAGER 30100000 ANTON STADIUM FUND
Page 21 of 378
Account Code Summary Attachment 2
20012200 ADMINISTRATIVE SUPPORT 63500000 SUP.LAW ENFORCE.SVC.FD(SLESF)
30200000 OBSERVATORY PARK FUND 63520210 SLESF
30300000 PLAYGROUND & PARK AMENITIES FU 63600000 CBTHP OFFICER
30322230 PLAYGROUND AND PARK AMENITIES 63620210 CBTHP OFFICER
30400000 SWIMMING POOL FUND 63800000 ASSET FORFEITURE 11470.2 H&S F
30522250 RIVERSIDE PARK 63820210 ASSET FORFEITURE 11470 EXPENDI
30600000 SKATE PARK FUND 63900000 SPECIAL REVENUE POLICE
30700000 SOFTBALL COMPLEX FUND 64000000 PKG. DIST. #1 OPER & MAINT FUN
30800000 OPIOD SETTLEMENT FUND 64012600 ECONOMIC DEVELOPMENT
31100000 ARRC GENERAL OPERATING FUND 64020213 POLICE PARKING ENFORCEMENT
31122000 ARRC 67000000 FEDERAL AMERICAN RESCUE FUNDS
31200000 DOWNTOWN BUSINESS IMPROVEMENT 69500000 TRANSFER STATION
31212600 ECONOMIC DEVELOPMENT 69624000 SOLID WASTE MITIGATION FUND
31300000 LMIHF HOUSING ASSET FUND 70000000 SANITARY DISPOSAL SITE FUND
31323400 HOUSING 70024500 LANDFILL 700
31323431 LMI GENERAL ADMIN 70124500 LANDFILL CORRECTIVE
31500000 ADVANCED PLANNING FUND 70200000 DISPOSAL CLOSURE RESERVE FUND
31523100 COMMUNITY PLANNING 70224500 LANDFILL CLOSURE
31600000 SPECIAL RECREATION EVENTS 70400000 POST CLOSURE FUND-SOLID WASTE
31622861 SPECIAL RECREATION EVENTS 71000000 AMBULANCE SERVICES FUND
50000000 GAS TAX FUND 71021100 AMBULANCE SERVICES
50024214 TRAFFIC SIGNAL OPERATIONS 72000000 GOLF FUND
50500000 SIGNALIZATION FUND 72022400 GOLF
50800000 SB325 REIMBURSEMENT FUND 73000000 CONFERENCE CENTER FUND
50824210 SB325 ENGINEERING 73022600 CONFERENCE CENTER
50900000 S.T.P.77700000 AIRPORT FUND
50924210 STP ENGINEERING 77714000 CITY ATTORNEY
51100000 RAIL TRAIL FUND 77725200 AIRPORT OPERATIONS
51124210 Rail Trail 77800000 AIRPORT CAPITAL IMPROVEMENT FU
60000000 COMM. DEVELOPMT. BLOCK GRANT F 77825200 AIRPORT CAPITAL
60023411 CDBG GENERAL ADMIN 77900000 SPECIAL AVIATION FUND
60023412 CDBG ACTIVITY DELIVERY 77925200 AIRPORT SPECIAL
61100000 CDBG 16-CDBG-11147 80000000 ELECTRIC FUND
61112600 CDBG ECONOMIC DEVELOPMENT 80014000 CITY ATTORNEY
61123410 16-CDBG-11147 80026110 ELECTRIC OVERHEAD
61123411 CDBG GENERAL ADMIN 80026120 ELECTRIC UNDERGROUND
61200000 FUND 612 UNASSIGNED 80026200 TELEMETRY & CALIBRATION
61223400 HOME CDD HOUSING 80026210 SUBSTATION
61223422 HOME ACTIVITY DELIVERY 80026220 HYDROELECTRIC PLANT
61323400 HOME HOUSING ACTIVITIES 80026400 ELECTRIC ADMINISTRATION
61323421 HOME GENERAL ADMIN 80026440 POWER PURCHASES
62000000 CASP CERTIF & TRAINING 80100000 ELECTRIC CAPITAL RESERVE FUND
62023320 CASP CERTIF & TRAINING 80126100 ELECTRIC CIP
63000000 ASSET SEIZURE FUND 80126220 HYDROELECTRIC PLANT
63020210 ASSET SEIZURE EXPENDITURE 80500000 STREET LIGHTING FUND
63300000 H&S EDUCATION 11489(B)(2)(A1)80526150 STREET LIGHTING
63320210 H&S ASSET SEIZURE EXPENDITURE 80600000 PUBLIC BENEFITS CHARGES FUND
Page 22 of 378
Account Code Summary Attachment 2
63400000 FEDERAL ASSET SEIZURE GRANTS F
63420250 FED ASSET SEIZURE EXPENDITURE
80626450 PUBLIC BENEFITS
80700000 ELECTRIC CAP AND TRADE FUND
80800000 ELECTRIC LOW CARBON FUEL STDS
80826100 ELECTRIC LOW CARBON FUEL STDS
82000000 WATER FUND
82027110 WATER
82027111 PROD OPERATIONS & MAINTENANCE
82027114 DISTRIB OPERATIONS & MAINT
82100000 WATER CAPITAL RESERVE FUND
82200000 WATER CONNECTION FEE FUND
82227113 WATER DISTRIBUTION CAPITAL
83000000 RECYCLED WATER
83027330 RECYCLED WATER
84000000 CITY/DIST. SEWER OPERATING FUN
84027220 WASTE WATER
84027221 CITY WASTE O & M
84027225 WASTE TREATMENT O & M
84100000 SEWER BOND DEBT SERVICE FUND
84127226 WASTEWATER TREATMENT CAPITAL
84200000 RATE STABILIZATION-CITY FUND
84300000 CONNECTION FEE SEWER FUND (CAP
84400000 CITY SEWER CAPITAL PROJECTS FU
84427221 CITY WASTEWATER O&M 844
84427222 CITY WASTE CAPITAL
90000000 SPECIAL DEPOSIT TRUST FUND
91500000 UKIAH VALLEY FIRE DEPARTMENT
91521400 UVFD FIRE ADMINISTRATION
91600000 UVFD PROP 172
91621400 UVFD PROP 172
91700000 UVFD MEASURE B UNASSIGNED
91721400 UVFD FIRE
91800000 UVFD MITIGATION FEES
91821400 UVFD MITIGATION
92000000 MSWMA OPERATIONS
92200000 MILLVIEW COUNTY WATER DISTRICT
92700000 REDWOOD VALLEY WATER DISTRICT
96900000 REDEVELOPMENT OBLIGATION RETIR
96917200 SUCCESSOR AGENCY
96995669 969 - RDA OBLIGATION RETIREMEN
Page 23 of 378
51211 PERS UNFUNDED LIABILITY 54101 POSTAGE
51220 INSURANCE 54102 SMALL TOOLS
51230 WORKERS COMP 54103 LAB SUPPLIES
51240 MEDICARE 54106 SPECIALTY SUPPLIES
51260 FICA 54107 EMS SUPPLIES
51270 UNIFORM ALLOWANCE 54120 PW - SPECIAL SUPPLIES
51290 CELL PHONE STIPEND 54121 PW - ASPHALT CONCRETE
52100 CONTRACTUAL SERVICES 54122 PW - AGGREGATE BASE
52110 AMBULANCE BILLING 54124 PW - CONCRETE/SUPPLIES
52111 DEFIBRILLATOR MAINTENANCE 54125 PW - TRAFFIC PAINT
52112 M. S. OVERSIGHT 54126 PW-PREMARKS
52113 PLANNING STUDIES 54127 PW - SIGN POSTS/SHEETING
52114 COMPLIANCE STUDIES 54128 PW - COLD PATCH MATERIAL
52130 EDUCATIONAL & MARKETING MATL'S 54129 PW - TACK OIL
52131 ASSISTANCE TO SENIORS 54130 PW - SAFETY
52133 MONTHLY DISCOUNT PROGRAM 54131 PW - BARRICADES & CONES
52134 GENERAL ADMIN 54161 BACKGROUND & PHYSICALS
52135 ENERGY CONSERVATION PROGRAM 54162 ADVERTISING
52137 PUBLIC BENEFITS PROGRAM MGMT 54163 INTERVIEW SUPPLIES
52139 RESEARCH DEVELOPMENT & DEMO 54165 NEW EMPLOYEE FINGERPRINT
52150 LEGAL SERVICES/EXPENSES 54166 DOT TESTING PROGRAM
52151 EMPLOYEE BENEFIT ADMIN FEES 54167 EMPLOYEE DEVELOPMENT
52155 ACTIVITY DELIVERY 54169 LIVESCAN
52180 SECURITY SERVICES 54201 PRISONER EXPENSE
52181 VOLUNTEER EXPENSES 54202 MAJOR CRIME INVESTIGATIONS
52301 PROPERTY TAX ADMIN FEE 54203 RECRUITMENT
52304 LAFCO FEES AND PROP TAX EXP 54320 SOFTWARE
52500 TRUSTEE FEES 54330 COMPUTER AND TECHNOLOGY
52510 ADVERTISING & PROMOTION 54500 EQUIP RENTS AND LEASES
52515 ADVERTISING & PUBLICATION 54700 FINES & PENALTIES
52521 LIABILITY INSURANCE PREMIUM 55100 TELEPHONE
52522 LIABILITY & PROPERTY DEDUCT 55200 PG&E
52524 PROPERTY INSURANCE PREMIUM 55210 UTILITIES
52525 WORKER'S COMP. EXPENSE 56100 VEHICLE & EQUIPMENT MAINT. & R
52526 REMIF ASSESSMENT PAYMENTS 56112 EQUIPMENT PARTS FOR RESALE
52527 A.D.P. PREMIUM & DEDUCTIBLE 56120 EQUIPMENT MAINTENANCE & REPAIR
52528 LIABILITY INSURANCE 56125 LAB EQUIP-REPAIR & MAINT.
52529 EARTHQUAKE & FLOOD (DIC)56130 EXTERNAL SERVICES
52532 SAFETY & TRAINING SUPPORT 56210 FUEL & FLUIDS
52533 UVFA RETIREE HEALTH INS 56300 BUILDING MAINT. & REPAIR
52600 RENT 56410 EQUIPMENT RENTAL - PRIVATE
52601 DATA STORAGE & CONNECTIVITY 56504 FACILITY MAINTENANCE & REPAIR
52602 RENTAL OF CITY PROPERTY 56600 AIRFIELD MAINTENANCE & REPAIR
52841 SUCCESSOR AGENCY ADMIN 57100 LEARNING AND DEVELOPMENT
53000 LAWSUIT SETTLEMENT 57101 CONF & TRAINING-AQUATICS
54100 SUPPLIES 57300 MEMBERSHIPS & SUBSCRIPTIONS
Object Code Summary Attachment 3
Page 24 of 378
58101 NCPA PLANT GENERATION
58102 NCPA POWER PURCHASES
58103 NCPA TRANSMISSION
58104 NCPA MANAGEMENT SERVICES
58105 NCPA THIRD PARTY SALES
58202 CHEMICALS
58401 AVIATION FUEL
58410 GARAGE LUBRICANTS & PARTS
58510 REIMBURSABLE JOBS
59100 PROPERTY TAXES PAID
59101 FEES
59102 FRANCHISE FEES
59105 CONTRIBUTIONS TO OTHER AGENCY
59106 SENIOR TRASH SUBSIDY
59108 BANK FEES
59400 OTHER EXPENSES
59500 LOANS ISSUED
59502 SCHOLARSHIPS
61200 PURCHASING ALLOCATION
61300 BILLING & COLLECTION ALLOCATIO
61410 RENT ALLOCATION
61420 BUILDING MAINTENANCE ALLOCATIO
61422 IT ALLOCATION
61430 CORP YARD ALLOCATION
61500 INSURANCE ALLOCATION
61600 GARAGE ALLOCATION
61700 DISPATCH
62100 ADMIN & OVERHEAD ALLOCATION
63000 INTERFUND SERVICES USED
70101 LOAN PAYMENTS MADE
70102 BOND INTEREST EXPENSE
70103 LOAN INTEREST
70201 LOAN PRINCIPAL PAYMENTS
70202 BOND PRINCIPAL PAYMENTS
74500 CAPITAL LEASE PRINCIPAL
74501 CAPITAL LEASE INTEREST
80100 MACHINERY & EQUIPMENT
80210 LAND ACQUISITION
80220 BUILDING IMPROVEMENTS
80230 INFRASTRUCTURE
90100 LOAN PROCEEDS
90101 LOAN PAYMENT RECEIVED
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Page 1 of 4
Agenda Item No: 8.b.
MEETING DATE/TIME: 6/4/2025
ITEM NO: 2025-602
AGENDA SUMMARY REPORT
SUBJECT: Adoption of an Ordinance Amending Ukiah City Code to Update the City's Sign Regulations,
Modifying Standards for Signage Type, Placement, Illumination, and Design Consistency Across Zoning
Districts.
DEPARTMENT: Community
Development PREPARED BY: Jesse Davis, Chief Planning Manager, Katherine
Schaefers, Planning Manager
PRESENTER: Consent Calendar
ATTACHMENTS:
1. Ordinance
2. Planning Commission 2025-01 Resolution
Summary: Council will consider adoption of an Ordinance amending Ukiah City Code to update the sign
regulations by modifying standards for signage type, placement, illumination, and design consistency across
zoning districts.
Background: The City of Ukiah’s sign regulations are codified in Division 9, Chapter 7 of the Ukiah City Code
and govern the size, placement, and design of signage across most zoning districts, with the exception of the
Airport Industrial Park – Planned Development/Airport Park Boulevard area. Although the City has made
incremental updates over time, the current regulatory framework remains largely based on Ordinance No. 685,
originally adopted in 1976 and subsequently amended by Ordinances 756 (1981), 822 (1983), 1106 (2008),
and 1148 (2014).
While the 2008 and 2014 updates to the City’s sign ordinance amended general provisions, the current
regulations still do not fully reflect the goals of the 2040 Ukiah General Plan. Specifically, Land Use Element
Policy LU-11.7 (Sign Regulations) calls for streamlining and clarifying the sign review and approval process.
This policy, originally derived from a similar goal in the 1995 General Plan (Existing Program CD-13.1c,
modified), remains unfulfilled, as past efforts focused more on design guidance for new development than on
updating the permitting process.
Given Ukiah’s largely built-out environment, there is now a clear need for updated sign regulations that
support existing business owners, clarify permitting requirements, and improve Staff efficiency. For example,
Staff notes that in recent years, very few sign permits have been submitted for projects not requiring building
review, such as changes in sign copy or temporary banners, even though these typically require a permit
under existing guidelines. These include updates to sign copy or temporary banners. These types of signs
typically require a permit under current guidelines.
Mindful of the general plan and changes in advertising trends and allowances, Staff has prepared the
recommended Ordinance (Attachment 1) for adoption. The proposal was reviewed and received a previous
recommendation from the Planning Commission (Attachment 2), as well as the Design Review Board, prior to
introduction to the City Council at its regular meeting on May 21, 2025.
Design Review Board: The Design Review Board (DRB) met on February 27, 2025, to review the proposed
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amendment. The DRB unanimously recommended that the Planning Commission approve the amendment,
with the following modifications:
1. Change the hearing body for Mural Permits from the Zoning Administrator to the Design Review Board.
2. Strengthen enforcement and clarity in the following sections: UCC 3230: Maintenance and Repair; UCC
3231: Abandoned Signs; UCC 3232: Sign Removal
The DRB also suggested that it serve as the body to evaluate mural permits on private commercial structures
and provide recommendations on architecture, site design, signage, and other urban design elements to City
staff, the Zoning Administrator, the Planning Commission, and City Council.
Planning Commission: On April 23, 2025, the Ukiah Planning Commission reviewed the proposed
amendments to the Ukiah City Code and unanimously recommended approval to the City Council, adopting
Resolution No. 2025-01 (Attachment 2). In addition to supporting the ordinance, the Commission
recommended that the City Council consider removing Section 3227(12) of the Ukiah City Code. This section
refers to the “Freeway Logo Board System,” which is now in place.
California began implementing the freeway logo sign program in 1971. These blue signs display gas, food,
and lodging services. The special provisions allowing increased sign height were intended to be temporary
and only applicable until the freeway logo system became available. Now that the system is in place, those
provisions no longer apply. All affected signs must conform to the general provisions of the City of Ukiah sign
ordinance and be removed within three years of the logo system’s availability.
City Council - Introduction: At its Regular Meeting on May 21, 2025, the Ukiah City Council unanimously
moved to introduce the ordinance for adoption (4-0). The Council introduced the ordinance as recommended
by Staff, with one minor modification to Section 3225(I) concerning special event signage. The revised
language specifies that governmental, educational, civic, or religious special event signs may be posted up to
twenty (20) days before the event and must be removed within two (2) days afterward. The maximum sign size
and number limitations have been removed, but signs must receive prior approval from the Community
Development Director. This section does not apply to handbills or small posters for the same events.
Discussion: The proposed ordinance amends Ukiah City Code Division 9, Chapter 7, “Signs,” to ensure
consistency across zoning districts and address prohibited signage. If adopted, the amendments will clarify
existing regulations, align with the 2040 General Plan, and improve readability and enforcement, particularly
regarding prohibited signage. The goal is to balance business visibility with community aesthetics, minimize
visual clutter, and address potential concerns from digital signage. It also streamlines the review of signage
that doesn’t require a building permit by using objective standards. Additionally, murals on private structures
will no longer require Planning Commission review but will be evaluated by the Design Review Board to
encourage more public artwork by reducing application barriers.
These updates are part of the City’s ongoing efforts to modernize development standards, support local
businesses, and enhance the visual character of commercial and neighborhood areas. While the existing sign
regulations balance business visibility with aesthetic and safety considerations, updates are needed to reflect
technological advances, new advertising methods, and streamline the administrative process. The proposed
amendments include the following changes:
Prohibited Signs
The ordinance clarifies and expands sign prohibitions to address emerging technologies and advertising
trends. It directly prohibits attention-getting devices like flashing, rotating, animated, or moving signs, including
digital signage with video screens, LED displays with frequent image changes, and scrolling text. Air-powered
inflatable devices and motion-based flags are also prohibited. Signs that emit sound or visual effects, such as
interactive fuel dispenser screens, are banned. Additionally, cannabis, alcohol, and tobacco signage that
depicts minors or uses imagery appealing to children would be further restricted. Outdoor advertising, such as
billboards and off-site signs, remains prohibited. The ordinance also explicitly bans signs that physically move
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or create the illusion of movement, including digital signs with frequently changing images or videos. Current
regulations allow 60 days to remove prohibited or nonconforming signs, but this would be reduced to 30 days
to improve visual aesthetics and minimize distractions.
Staff also recommends tightening regulations on cannabis-related signage, in line with California Code of
Regulations §15040, and extending similar provisions to alcohol- and tobacco-related signage, although these
entities appear effectively regulated by various industry, state, and federal standards.
Streamlined Review Process
To better align with the General Plan, the City proposes streamlining the sign review process by processing all
sign approvals through the Building or Encroachment Permit process, eliminating the need for separate sign-
specific permits. Temporary signage regulations would also be simplified by allowing certain temporary
signage without a permit. The allowable display period for temporary banners, pennants, and balloons would
be reduced from 45 days to 15 days per year. Additionally, the proposed changes expand the types of signs
exempt from permits, such as painted wall and window signs that don’t require building, electrical, or
encroachment permits. Property owners could also replace sign copy without requiring approval, as long as no
building or encroachment permits are necessary.
These changes are intended to reduce administrative burdens, improve efficiency, and support local
businesses by streamlining the review process.
Minor Modifications
The ordinance includes provisions to encourage artistic murals on private structures by shifting review to the
Design Review Board, making it easier to install public art and improve community character. The ordinance
also updates signage allowances for churches and schools in R1 zoning districts, acknowledging their unique
role in Ukiah’s neighborhoods and the limitations of the City's existing sign regulations. Additionally, provisions
are included to allow advertisements on public sidewalks for City-sponsored events, such as “Pastels in the
Plaza.” Lastly, the ordinance updates titles and internal references to align with current City procedures and
removes subjective terms, such as "tasteful," that were hard to define.
Design Standards & Illumination
In line with regulations from other California jurisdictions, the proposed ordinance sets clear design standards
and illumination requirements to ensure high-quality, architecturally compatible signage while minimizing light
pollution.
• Design Standards (UCC §3228): Signs must integrate with building architecture, using proportional
designs and appropriate materials that preserve architectural and historic features. New internally
illuminated signs would be restricted in non-commercial zones, and durable materials would be
required for long-term integrity.
• Illumination (UCC §3229): To prevent glare and light pollution, signs must shield light sources, dim
after 10:00 PM, and limit brightness. External and halo lighting are preferred for new monument signs,
and illuminated signs must avoid light spill onto adjacent properties or public rights-of-way.
These updates aim to balance visibility needs with community character and environmental considerations.
Code Compliance
The proposed amendment enhances enforcement by clarifying fines, expanding the Community Development
Director’s authority, and strengthening penalties. Compliance timeframes would also be shortened, improving
the regulation and oversight of temporary signage. The Planning Division and Code Enforcement staff will use
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the interim period before the ordinance takes effect to conduct outreach, educate property owners, and offer
businesses a chance to rectify non-compliant signage before penalties are imposed.
Analysis Pursuant to the California Environmental Quality Act
The proposed ordinance is exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA
Guidelines §15061(b)(3), the Common Sense Exemption, as it can be seen with certainty that there is no
possibility the activity may have a significant effect on the environment. The ordinance does not authorize new
development, intensify land uses, or permit physical alterations that would result in environmental impacts.
Instead, it updates and clarifies existing regulations related to signage, streamlines administrative procedures,
and establishes objective standards for review.
Additionally, the project is categorically exempt under the following CEQA Guidelines:
• §15301 (Existing Facilities): Applies because the ordinance pertains primarily to continued use and
minor alterations of existing signage infrastructure with negligible or no expansion of use.
• §15303 (New Construction or Conversion of Small Structures): Applies to occasional new, small
freestanding signs or minor structural modifications consistent with the updated standards.
• §15311 (Accessory Structures): Applies on-premises signage accessory to legally established uses.
The project does not trigger any exceptions under §15300.2 that would preclude use of these exemptions.
Staff recommends Council adopt the Ordinance (Attachment 1) amending Ukiah City Code to update the City's
sign regulations by modifying standards for signage type, placement, illumination, and design consistency
across zoning districts.
Recommended Action: Adopt an Ordinance amending Ukiah City Code to update the sign regulations by
modifying standards for signage type, placement, illumination, and design consistency across zoning districts.
BUDGET AMENDMENT REQUIRED: N/A
CURRENT BUDGET AMOUNT: N/A
PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: N/A
REVENUE: No GRANT: No
PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A
COORDINATED WITH: City Manager's Office; City Attorney
STRATEGIC PLAN (SP): SP 3A - Review and revise land use planning documents to be reflective of the long-
term vision for the community
CLIMATE INITIATIVES (CI):CL 5A – Update zoning ordinance.
GENERAL PLAN ELEMENTS (GP): Goal LU-11, Policy LU-11.7 (Sign Regulations)
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ORDINANCE NO.X
ORDINANCE OF THE CITY COUNCIL OF THE CITY OF UKIAH ADDING AND AMENDING
VARIOUS SECTIONS OF THE UKIAH CITY CODE REGULATING SIGNAGE
The City Council of the City of Ukiah hereby ordains as follows:
SECTION ONE. FINDINGS
•The City’s sign regulations, outlined in Division 9, Chapter 7 of the Ukiah City Code,
provide standards for signage across zoning districts. These regulations have been
periodically updated since the adoption of Ordinance No. 685 in 1976, with further
amendments made through Ordinances 756 (1981), 822 (1983), 1106 (2008), and 1148
(2014).
•The City’s 2040 General Plan includes Land Use Element Policy LU-11.7, which directs
the City to streamline and clarify the sign review and approval process.
•The current sign regulations require updates to reflect advancements in technology,
changes in advertising practices, and to correct administrative inefficiencies. These
updates are necessary to maintain a balance between business visibility, community
aesthetics, and public safety.
•The proposed amendments are intended to clarify sign types, streamline the approval
process, establish stricter illumination standards to reduce light pollution, and improve
enforcement through clearer compliance mechanisms.
•The Design Review Board is established to ensure that new development and aesthetic
improvements within the City reflect adopted design standards and preserve community
character.
•To support this role, the Design Review Board will have the authority to review and approve
Mural Permits for artwork proposed on private structures. This review process ensures
consistency with design guidelines, respects historical context, provides opportunities for
public input, and reflects community values.
•The City has determined that the proposed ordinance amendment is categorically exempt
from environmental review under the California Environmental Quality Act (CEQA),
pursuant to CEQA Guidelines Sections 15301 (Existing Facilities), 15303 (New
Construction or Conversion of Small Structures), 15311 (Accessory Structures), and the
general exemption under Section 15061(b)(3).
SECTION TWO.
Section 1169 in Division 1, Chapter 4, Article 4B of the Ukiah City Code is hereby amended
to read as follows:
§1169 DUTIES OF THE BOARD
It shall be the function and duty of the Design Review Board to review proposed site
development permit applications, planned development applications and precise development
plans, work with staff and the applicants to ensure design consistency with the Ukiah General
ATTACHMENT 1
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Plan, Zoning Code, and Design Review Guidelines, review and make decisions on issuance of
mural permits for murals on private commercial structures, and make recommendations
concerning architecture, site design layout, landscaping, parking, signage, exterior lighting, and
other aspects of urban design to City staff, Zoning Administrator, Planning Commission and City
Council as appropriate.
SECTION THREE.
Chapter 7 of Division 3 of the Ukiah City Code is hereby amended to read as follows:
CHAPTER 7
SIGNS1
The purpose of this chapter is to provide standards for the regulation of the height, size, location
and appearance of signs in order to safeguard and enhance property values; to protect public and
private investment in buildings and open spaces; to preserve and improve the appearance of the
city as a place in which to live and work and as an attraction to nonresidents who come to visit or
trade; to encourage sound signing practices as an aid to business and for the information of the
public; to prevent excessive and confusing sign displays; to reduce hazards to motorists and
pedestrians; to identify and regulate prohibited signs; to promote the public health, safety general
welfare of the city; and to minimize light trespass onto adjacent properties and the night sky,
ensuring a balance between visibility and environmental considerations.
ARTICLE 1. DEFINITIONS
SECTION:
§3200: Definitions Generally
§3200.01: Abandoned Sign
§3200.02: Advertising Message
§3200.03: Animated Signs
§3200.04: Architectural Projection
§3200.05: Area Of A Sign
§3200.06: Area Identification Sign
§3200.07: Attached Sign
§3200.08: Awning
§3200.09: Detached Sign
§3200.10: Background Area
§3200.11: Banner Sign
§3200.12: Building Face
§3200.13: Building Frontage
§3200.14: Building Inspector
§3200.15: Business Frontage
§3200.16: Canopy Or Marquee
§3200.17: Changeable Copy Sign
§3200.18: Construction Sign
§3200.19: Development Project Sign
§3200.20: Directional Sign
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§3200.21: Directly Illuminated Sign
§3200.22: Exempt Sign
§3200.23: Facelift
§3200.24: Face Of Sign
§3200.25: Flashing Sign
§3200.26: Free Standing Sign
§3200.27: Front Footage Of Building Occupancy
§3200.28: Height Of Sign
§3200.29: Incidental Sign
§3200.30: Identification Sign
§3200.31: Indirectly Illuminated Sign
§3200.32: Individual Letter Sign
§3200.33: Modular Sign
§3200.34: Moving Sign
§3200.35: Mural
§3200.36: Nameplate
§3200.37: Nonconforming Sign
§3200.38: Occupant
§3200.39: Off-Site Sign
§3200.40: On-Site Sign
§3200.41: Parcel Of Property
§3200.42: Parapet Or Parapet Wall
§3200.43: Planning Director/Community Development Director
§3200.44: Political Sign
§3200.45: Portable Sign
§3200.46: Premise Or Premises
§3200.47: Projecting Sign
§3200.48: Public Service Information Sign
§3200.49: Reader Board
§3200.50: Real Estate Or Property Sign
§3200.51: Roof Line
§3200.52: Roof Sign
§3200.53: Rotating Sign
§3200.54: Shopping Center
§3200.55: Sign
§3200.56: Sign, In-Window
§3200.57: Sign Program
§3200.58: Sign Structure
§3200.59: Special Events Sign
§3200.60: Street Or Parcel Frontage
§3200.61: Structure
§3200.62: Temporary Sign
§3200.63: Temporary Window Sign
§3200.64: Total Aggregate Sign Area
§3200.65: Unlawful Sign
§3200.66: Wall Sign (Fascia Sign)
§3200 DEFINITIONS GENERALLY
For the purposes of this Chapter, unless otherwise apparent from the context, certain words and
phrases used in this Chapter are defined in this Article.
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§3200.01 ABANDONED SIGN
"Abandoned sign" shall mean a sign which no longer directs, advertises or identifies a legal
business establishment, product or activity, for a period of sixty (60) days or more, on the
premises where such sign is displayed.
§3200.02 ADVERTISING MESSAGE
"Advertising message", "copy" shall mean any written, graphic or pictorial form on a sign
describing products or services being offered.
§3200.03 ANIMATED SIGNS
"Animated sign" shall mean any sign which is designed and constructed to give a message
through a sequence of progressive changes of parts or lights or degree of lighting.
§3200.04 ARCHITECTURAL PROJECTION
"Architectural projection" shall mean a marquee, porch, canopy or other similar projection.
§3200.05 AREA OF A SIGN
"Area of a sign" shall mean the entire area within a single continuous perimeter composed of
squares or rectangles which enclosed the extreme limits of the advertising message,
announcement declaration, demonstration, display, illustration, insignia, surface or space,
together with any frame or other materials, color or condition which forms an integral part of the
display and is used to differentiate such sign from the wall or background against which it is
placed; excluding the necessary supports or uprights on which such sign is placed. Where a
sign has two (2) or more faces, the area of one face and one-half (1/2) of the second face shall
be included in determining the area of the sign.
Where a sign consists only of individual letters, numerals, symbols or other similar components
and is painted on or attached flat against the wall of a building and where such individual
components are not within a circumscribed frame area, the total area of the sign shall be the
sum of the areas of the square or rectangles surrounding each individual sign component.
§3200.06 AREA IDENTIFICATION SIGN
"Area identification sign" shall mean a permanent sign used to identify a neighborhood,
subdivision, shopping district, industrial district, agricultural district or any special community
area.
§3200.07 ATTACHED SIGN
"Attached sign" shall mean any sign which is fastened, attached, connected or supported in
whole or in part by a building or structure other than a sign structure which is supported wholly
by the ground (see graphic illustration section).
§3200.08 AWNING
"Awning" shall mean a temporary shelter supported entirely from the exterior wall of a building
and composed of nonrigid materials except for the supporting framework.
§3200.09 DETACHED SIGN
"Detached sign" shall mean any sign not supported in whole or in part by a building or structure
other than by a sign structure which is supported wholly by the ground (see graphic illustration
section).
§3200.10 BACKGROUND AREA
"Background area" shall mean the entire area of a sign on which copy could be placed, as
opposed to the copy area.
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§3200.11 BANNER SIGN
"Banner sign" shall mean a temporary sign composed of lightweight material either enclosed or
not enclosed in a rigid frame, secured or mounted so as to allow movement of the sign caused
by movement of the atmosphere.
§3200.12 BUILDING FACE
"Building face" shall mean all window and wall area of a building in one plane or elevation.
§3200.13 BUILDING FRONTAGE
"Building frontage" shall mean the linear length of a building facing the public right of way.
§3200.14 BUILDING OFFICIAL
"Building Official" shall mean the chief building official or his duly authorized representative.
§3200.15 BUSINESS FRONTAGE
"Business frontage" shall mean that primary frontage within a parcel of land which the user
considers his place of business.
§3200.16 CANOPY OR MARQUEE
"Canopy or marquee" shall mean a permanent roof-like shelter extending from part or all of a
building face over a public right of way and constructed of some durable material such as metal,
glass, plastic or wood.
§3200.17 CHANGEABLE COPY SIGN
"Changeable copy sign" shall mean a sign on which copy is changed manually or electrically but
not limited to time, temperature and date.
§3200.18 CONSTRUCTION SIGN
"Construction sign" shall mean a temporary sign identifying the persons, firms or business
directly connected with a construction project.
§3200.19 DEVELOPMENT PROJECT SIGN
"Development project sign" shall mean a temporary sign identifying a proposed development
project, or one under construction.
§3200.20 DIRECTIONAL SIGN
"Directional sign" shall mean any sign which serves solely to designate the location or direction
of any place of business or area.
§3200.21 DIRECTLY ILLUMINATED SIGN
"Directly illuminated sign" shall mean any sign designed to provide artificial light directly or
through transparent or translucent material from a source of light within or on such sign,
including, but not limited to, neon and incandescent lamp signs.
§3200.22 EXEMPT SIGN
"Exempt sign" shall mean a sign exempt from normal permit requirements.
§3200.23 FACELIFT
"Facelift" shall mean the remodeling of a building’s frontage which is visible from a public right of
way, so that the building material, door frames, window frames and signs are designed in
harmony with each other.
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§3200.24 FACE OF SIGN
"Face of sign" shall mean the entire face of a sign on which copy could be placed.
§3200.25 FLASHING SIGN
"Flashing sign" shall mean an illuminated sign which exhibits changing light or color effect by
blinking or any other such means so as to provide a nonconstant illumination.
§3200.26 FREE STANDING SIGN
"Free standing sign" can also be referred to as "ground sign", "detached sign", "pole sign" and
"monument sign" and shall mean a sign erected to a free standing frame or support, mast or
pole and not attached to anything. These signs should be designed so that the style of the sign
and its base are consistent with the architecture of the buildings on the site. They are typically
oriented perpendicular to the adjacent street and sidewalk and have a maximum of two parallel
sign faces.
§3200.27 FRONT FOOTAGE OF BUILDING OCCUPANCY
"Front footage of building occupancy" shall mean a single lineal dimension measured
horizontally along the front of a building which defines the limits of a particular occupancy at that
location (see graphic illustration section).
§3200.28 HEIGHT OF SIGN
"Height of sign" shall mean the vertical distance measured from the adjacent street grade or
upper surface of the nearest curb of a street other than an elevated roadway, whichever permits
the greatest height, to the highest point of said sign (see graphic illustration section).
§3200.29 INCIDENTAL SIGN
"Incidental sign" shall mean an onsite sign of limited size that provides information pertaining to
goods, products, services or facilities which are available on the premises, primarily serving
informational or directional purposes for the public. .
§3200.30 IDENTIFICATION SIGN
"Identification sign" shall mean a sign which serves to tell only the name, address and lawful
use of the premises upon which it is located. A bulletin board of a public, charitable or religious
institution used to display announcements relative to meetings to be held on the premises is an
identification sign.
§3200.31 INDIRECTLY ILLUMINATED SIGN
"Indirectly illuminated sign" shall mean a sign whose illumination is derived entirely from an
external artificial source which is arranged so that no direct rays of light are projected from such
artificial source into residences or streets.
§3200.32 INDIVIDUAL LETTER SIGN
"Individual letter sign" shall mean any sign made of self-contained letters that are mounted on
the building.
§3200.33 MODULAR SIGN
"Modular sign" shall mean a sign with more than two (2) faces identifying the same product or
use.
§3200.34 MOVING SIGN
"Moving sign" shall mean any sign or device which has any visible moving part, visible revolving
part, or visible mechanical movement of any description, or other apparent visible movement
achieved by electrical, electronic or kinetic means, including intermittent pulsations.
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§3200.35 MURAL
"Mural" shall mean a painting on a wall or ceiling.
§3200.36 NAMEPLATE
"Nameplate" means a sign which designates the name and address of a person or persons
occupying the premises upon which it is located.
§3200.37 NONCONFORMING SIGN
"Nonconforming sign" shall mean a legally existing sign at the time of the effective date of an
ordinance which does not conform to the provisions of said code.
§3200.38 OCCUPANT
"Occupant" shall mean one who occupies a group of buildings, a building or each substantially
separate physical division of a building devoted to a single enterprise and does not refer to
individual tenants that may share said division of a building.
§3200.39 OFF-SITE SIGN
"Off-site sign", also known as off-premise and billboard, shall mean any sign not located on the
premises of the business or entity indicated or advertising by said sign. This definition shall
include poster panels, painted bulletins and other similar advertising displays.
§3200.40 ON-SITE SIGN
"On-site sign", also known as on-premise and business sign, shall mean any sign directing
attention to a business, commodity, service or entertainment conducted, sold or offered upon
the same premises as those upon which the sign is maintained.
§3200.41 PARCEL OF PROPERTY
"Parcel of property" shall mean a parcel of land shown on a subdivision map, record of survey
map, parcel map or a parcel described by metes and bounds which constitutes one
development site whether composed of a single unit of land or contiguous units under common
ownership.
§3200.42 PARAPET OR PARAPET WALL
"Parapet or parapet wall" shall mean that portion of a building wall that rises above the roof
level.
§3200.43 PLANNING/COMMUNITY DEVELOPMENT DIRECTOR
"Planning director" shall mean the Community Development Director of the City or his
designated representative.
§3200.44 POLITICAL SIGN
"Political sign" shall mean a sign designed for the purpose of soliciting support of, or opposition
to, a candidate or proposition at a public election.
§3200.45 PORTABLE SIGN
"Portable sign" shall mean any sign not permanently affixed to the ground or a structure on the
premises it is intended to occupy (see graphic illustration section).
§3200.46 PREMISE OR PREMISES
"Premise or premises" shall mean a parcel of property.
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§3200.47 PROJECTING SIGN
"Projecting sign" shall mean a sign which is attached to and projects from the structure or
building face. Appropriate materials include wood and metal with carved or applied lettering, or
any other material that is architecturally compatible with the building to which the sign is
attached.
§3200.48 PUBLIC SERVICE INFORMATION SIGN
"Public service information sign" shall mean any sign intended primarily to promote items of
general interest to the community, such as time, temperature, date, atmospheric conditions,
news or traffic control, etc.
§3200.49 READER BOARD
"Reader board" shall mean any sign which would allow changing of individual letters for different
messages.
§3200.50 REAL ESTATE OR PROPERTY SIGN
"Real estate or property sign" shall mean any sign pertaining to the sale, lease or rental of land
or buildings. Usually a temporary sign.
§3200.51 ROOF LINE
"Roof line" shall mean the top edge of the roof or top of the parapet, whichever forms the top
line of the building silhouette.
§3200.52 ROOF SIGN
"Roof sign" shall mean any sign erected upon, against or directly above a roof or top of or above
the parapet of a building (see graphic illustration section).
§3200.53 ROTATING SIGN
"Rotating sign" shall mean any sign or portion thereof which physically revolves about an axis.
§3200.54 SHOPPING CENTER
"Shopping center" shall mean a unified commercial development on a minimum site of two (2)
acres occupied by a group of five (5) or more separate businesses occupying substantially
separate divisions of a building or buildings fronting on a privately owned common mall or
parking lot, rather than on a public street.
§3200.55 SIGN
"Sign" shall mean a visual communications device used to convey a message to its viewers. A
sign shall mean and include every advertising message, announcement, declaration,
demonstration, display, illustration, insignia, surface or space erected or maintained in view of
the observer thereof for identification, advertisement or promotion of the interests of any person,
entity, product or service.
§3200.56 SIGN, IN-WINDOW
"In-window sign" shall mean any sign painted on the inside or outside of a window or any sign
erected or hung on the inside of a window, the purpose of said sign to be seen by persons
outside of the building.
§3200.57 SIGN PROGRAM
"Sign program" shall mean an integrated system of signs proposed for one or more businesses,
usually for a shopping center or group of uses on a single parcel. Sign programs create a
coordinated set of standards for signs on properties with multiple buildings or tenants and
establish uniform sign design elements such as size, color, materials, lighting, and placement
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on the property. The purpose of sign programs is to provide for project specific designs and sign
accommodations that take into account compatible and appropriate signage which can be
reviewed concurrently with the review of building designs and site layout. Sign programs are not
intended to provide for additional signage than would otherwise be allowed and may not provide
for approval of otherwise prohibited sign types
§3200.58 SIGN STRUCTURE
"Sign structure" shall mean the supports, uprights, braces and framework of the sign.
§3200.59 SPECIAL EVENTS SIGN
"Special events sign" shall mean a sign advertising or pertaining to any civic, patriotic or special
event of general public interest taking place within the City.
§3200.60 STREET OR PARCEL FRONTAGE
"Street or parcel frontage" shall mean the length of a lot or parcel of land along or fronting on a
street or other principal thoroughfare but not including such length along an alley, watercourse,
railroad right of way or limited access roadway or freeway (see graphic illustration section).
§3200.61 STRUCTURE
"Structure" shall mean that which is built or constructed, an edifice or building of any kind, or
any piece of work artificially built up or composed or parts joined together in some definite
manner.
§3200.62 TEMPORARY SIGN
"Temporary sign" shall mean a sign which is not permanently affixed. Any other device
constructed of lightweight material used for the purpose of conveying a message.
§3200.63 TEMPORARY WINDOW SIGN
"Temporary window sign" shall mean a sign painted on the window or constructed of paper,
cloth or other like material and attached to the interior or exterior side of a window or glass area.
Does not include display merchandise.
§3200.64 TOTAL AGGREGATE SIGN AREA
"Total aggregate sign area" shall mean the combined total display area of each sign located on
the premises.
§3200.65 UNLAWFUL SIGN
"Unlawful sign" shall mean a sign which contravenes this guideline or which a public official may
declare unlawful if it does not comply with the City’s Design Standards set forth in Section 3228
of this Code becomes dangerous or a traffic hazard to public safety, or a nonconforming sign for
which a permit required under a previous ordinance was not obtained.
§3200.66 WALL SIGN (FASCIA SIGN)
"Wall sign (fascia sign)" shall mean a sign attached to or erected against a wall of a building.
Any sign affixed in such a way that its exposed face is parallel to the plane of the building. Wall
signs include most types of signage that are attached to the face of a building wall. These
include channel letters made out of wood, metal or plastic. Wall signs may be painted. Wall
signs should be oriented to achieve balanced composition and harmony with other architectural
elements of a building facade. Wall signs should be placed on a flat building surface and should
not be placed over or otherwise obscure architectural building features.
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ARTICLE 2. PERMITS, FEES, INSPECTIONS, APPROVALS AND INDEMNIFICATIONS
SECTION:
§3220 Permits Required
§3221 Application For Permit
§3222 Building, Encroachment, And Electrical Permits
§3223 Issuance Of Permits
§3224 Signs Exempted From Permit Requirements
§3220 PERMITS REQUIRED
Except as otherwise provided within these regulations, it shall be unlawful for any person to
erect, construct, enlarge, move or convert any sign within the city limits, or cause the same to
be done, without first obtaining a sign permit for each such sign from the Building Official as
required by these regulations. These directives shall not be construed to require any permit for
the repainting, cleaning and other normal maintenance or repair of a sign or sign structure for
which a permit has been previously issued, so long as the sign or sign structure is not modified
in any way.
§3221 APPLICATION FOR PERMIT
Application for such permits shall be made upon forms provided by the Building Official and
shall contain or have attached thereto the following information and material:
A. The consent of the owner or person entitled to possession or their authorized
representative or the sign user (name, address and telephone number).
B. Name, address, telephone number, license number of the sign contractor or sign erector as
required by ordinance.
C. A plot plan indicating the location of the building, structure, lot or parcel of property to which
or upon which the sign or other advertising structure is to be placed or erected, including data
showing building elevation and street frontages.
D. A detailed sketch with color swatches depicting the sign or sign structure and its relation to
the building or use which it intends to identify.
E. Copies of a plan showing:
1. Position of sign or other advertising structure in relation to adjacent buildings or
structures.
2. Construction design, size and type of material used.
3. A statement or diagram depicting the size and dimensions of all existing permanent
advertising displays on the premises at the time of application. Current dated photographs
may be used for this purpose.
§3222 BUILDING, ENCROACHMENT, AND ELECTRICAL PERMITS
A building permit shall be required for any sign which, in the opinion of the chief building official,
constitutes a structure or structural alteration. An electrical permit shall be required for any sign
to be served by electricity. An encroachment permit shall be required from the city public works
department for any sign located within or projecting into the public right of way. Applications for
encroachment permits under this article shall be filed with the public works department
accompanied by a plot plan sufficient to show the details of the proposed sign size, height, any
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other information deemed necessary by the Community Development Director or Public Works
Director, and application fees established from time to time by resolution of the city council
adopted in accordance with the procedures required by law. The Public Works Director retains
the right to revoke any issued encroachment permit for a sign in the right of way determined to
be a nuisance or detrimental to the public safety or convenience.
§3223 ISSUANCE OF PERMITS
The Director of Community Development shall issue a permit for the erection, alteration or
relocation of a sign within the city when an application therefor has been properly made and the
sign complies with all appropriate laws and regulations of the city.
Every permit issued by the Director of Community Development under the provisions of this
article shall expire by limitation and become null and void if the work authorized by such permit
is not commenced within sixty (60) days from the date of such permit, or if the work authorized
by such permit is suspended or abandoned for a period of one hundred twenty (120) days or
more at any time after the work is commenced. Before such work can be commenced or
resumed thereafter a new permit shall first be obtained and the fee therefor shall be one-half
(1/2) the amount required for a new permit for such work, provided no changes have been made
or will be made in the original plans and specifications for such work; and provided further, that
such suspension or abandonment has not exceeded one year.
The director of community development may, in writing, suspend or revoke a permit issued
under provisions of this article whenever the permit is issued on the basis of a material omission
or misstatement of fact, or in violation of any provisions of this article.
A. Revocation: The building inspector may, in writing, suspend or revoke a permit issued
under the provisions of these regulations whenever the permit is issued on the basis of a
misstatement or omission of material fact or fraud or failure to comply with this ordinance.
B. Review: The building inspector may, in writing, deny issuance of a permit when in fact the
sign or sign structure in question requires review and opinion for quality construction and design
standards. Such review of the application will then be conducted by the building code board of
appeals and a decision rendered within fourteen (14) working days after the initial permit
application was filed with the city.
§3224 SIGNS EXEMPTED FROM PERMIT REQUIREMENTS
The following signs do not require a sign permit:
A. Professional or business signs in residential zones not to exceed two (2) square feet in
area for home occupations as allowed by the zoning ordinance.
B. For real estate signs, no single face may exceed six (6) square feet for each single-family
home or duplex, and sixteen (16) square feet for multiple-family uses. Signs for commercial
uses may not exceed thirty two (32) square feet per face. These signs must be removed when
the property is taken off the market.
C. One political campaign sign on private property not exceeding four (4) square feet in area
or four feet (4') in height. These signs shall be removed within ten (10) days following the
elections. Such signs should not be erected prior to eighty-eight (88) days before the election.
Property owners and residents are strongly encouraged to comply with this eighty-eight (88) day
limit. The City shall post on the portion of its website where the City posts the "voluntary
spending limit candidates/committees" list pursuant to section 2081D7 of this code, a list of
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candidates and campaign committees who have committed in writing to distributing and posting
campaign signs on private property no more than eighty-eight (88) days before the election.
D. Names of buildings or dates of erection of buildings when cut in a masonry surface or
constructed of bronze or other incombustible material.
E. Traffic or other municipal signs, railroad crossing signs, danger and other such emergency
signs including wording painted on streets.
F. Signs of a directional nature for special events not to exceed twenty four (24) square feet
each to be allowed for the duration of the event, but not to exceed fourteen (14) days.
G. Permanent signs serving as directional signs to institutes of an educational, religious,
charitable or civic nature not to exceed four (4) square feet in area.
H. Directional signs located within parking lots identifying the entrance and exit and other
directional information only. Such signs shall not exceed four (4) square feet each or eight (8)
square feet for all such signs per acre of parking.
I. Signs showing the location of public telephones, restrooms and underground utility facilities.
J. Signs (or decals) advertising credit cards, association memberships or trading stamps not
to exceed two (2) square feet for each sign.
K. Holiday lights, decorations and displays, provided such lights, decorations and displays are
removed within ten (10) days after the holiday.
L. Any sign, posting, notice, etc., placed by or required by a governmental entity in carrying
out its responsibility to protect the general health and welfare of the community.
M. Street signs and address numbers.
N. Downtown parking district signs with business identification.
O. Painted Wall Signs or Window Signs that do not require a ‘Building’, ‘Electrical’ or
‘Encroachment’ permit and that comply with all requirements of Section 3227 of this Code.
P. Signs prohibiting parking on private property in conformance with Section 7389 of this
code.
Q. Governmental or emergency signage required for public safety.
R. Substitution: Subject to the property owner’s consent and provided that the sign is
otherwise legal without consideration of message content, an existing commercial sign may
substitute without review by the Community Development Director should no building permit be
required. Such substitution of message may be made without any additional approval or
permitting. This provision prevails over any more specific provision to the contrary within this
Chapter. This provision does not create a right to increase the total amount of signage on a
parcel, lot, or land use; does not affect the requirement that a sign structure or mounting device
be duly permitted; does not allow a change in the physical structure of a sign or its mounting
device; and does not allow the substitution of an off-site commercial message in place of an on-
site commercial message.
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S. Signs or advertisements painted or conveyed on pavement as part of a City-recognized
event,
ARTICLE 3. GENERAL PROVISIONS
SECTION:
§3225: Regulations
§3226: Prohibited Signs
§3225 REGULATIONS
A. Signs attached under a marquee shall have a vertical clearance of eight feet (8’) between
the existing or future grade of the finished sidewalk. Such signs shall be limited to four (4)
square feet in area on each side if a double faced sign; a single faced sign shall be limited to
four (4) square feet in area; one sign per occupant.
B. No sign shall be located so as to create a safety hazard by obstructing vision, or shall
interfere with or resemble any authorized warning or traffic sign or signal.
C. A projecting sign shall have a minimum clearance of eight feet (8’) above the existing or
future grade of the finished sidewalk, and a minimum clearance of fifteen feet (15’) above an
area used for vehicular movement. Multiple projecting signs should not be installed within ten
feet (10’) of each other if on the same property and should be separated from projecting signs
on adjacent properties by ten feet (10’) to ensure proper visibility.
D. These regulations shall apply only to those signs which are located outside of buildings or
which are directly affixed to the inside of a window visible from a public frontage. Where signs
are affixed to or painted on a window, such signs shall not exceed twenty percent (20%) of any
window area, and such signs shall be counted as part or all of the permitted sign area except as
allowed in Section 3227 of this Chapter. No sign permit shall be required for window signage
that complies with this standard and does not require a building permit. Window signs should be
scaled to the pedestrian and oriented to window shoppers on the sidewalk. Window signs
should be limited to small graphics, business logo, and text. A window sign should not obscure
the view into a store or place of business.
E. Temporary construction, development and subdivision sales signs are permitted in any
residential zone providing the total aggregate area for all such signs does not exceed thirty two
(32) square feet, and providing that no single face sign exceeds twelve (12) square feet. Sign
height for any given sign may not exceed ten feet (10’). Signs will be permitted to remain for a
maximum period of one year, but must be removed upon completion of the project.
F. Temporary construction, development, subdivision sales, lease and real estate signs are
permitted in any commercial or industrial zone, if freestanding. The total aggregate area for all
such signs may not exceed sixty four (64) square feet, and no single face sign may exceed
thirty two (32) square feet. Sign height for any given freestanding sign may not exceed ten feet
(10’). Signs will be permitted to remain for a maximum period of one year but must be removed
upon completion of the sale, lease or project.
G. Murals on private commercial structures are allowed subject to review and issuance of a
mural permit by the Design Review Board. Criteria upon which murals will be evaluated as both
art and advertising are: compatibility with surrounding environment and community in general;
appropriateness to site; relationship to use of building upon which it is placed; impact on
motorists and traffic hazards; advertising potential. Written messages are discouraged. Any
area determined to be advertising and allowed to remain in the mural shall be counted as part of
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the allowed parcel signage. Mural permits on private structures are not subject to
recommendation from the Zoning Administrator, unless a component of a Site Development or
Use Permit or requested by the Zoning Administrator.
H. Awning signs are allowed subject to review and securing an encroachment permit from the
Public Works Department when located within the public right of way. Sign area shall be
calculated as defined in section 3200.05 of this chapter. These shall not be considered as
projecting signs, but do constitute ‘Sign Area’.
I. Governmental, educational, civic or religious special event signs may be posted up to twenty
(20) days prior to the event and taken down at least two (2) days after the event. Signs shall be
approved by the Community Development Director. This section shall not be applicable to
handbills or small posters for said events.
J. Signing for a project requiring a site development permit or use permit shall be reviewed by
the Planning Commission as part of the permit application process.
K. Banners, pennants and balloons (but not other gas filled figures) may be placed on an
occupant’s property for: 1) a maximum of thirty (30) consecutive days per year to announce the
opening of a new business (including new management); and 2) a maximum of fifteen (15) days
per year to advertise special activities or promote the business. Such signage shall not pose a
hazard to the safe movement of traffic and shall not block permanent identification signs on
neighboring properties.
L. Signs installed pursuant to a uniform community oriented sign program designed to provide
direction, information or recognition to places, events, culture or other distinguishing aspects of
the city of Ukiah. The sign program application specifying signage area, type, size, height,
location, design, colors, materials and other information to ensure the sign program will enhance
the vitality and character of the city of Ukiah shall be reviewed by the design review board and
such sign program authorized by the city council.
§3226 PROHIBITED SIGNS
The City has a compelling interest in prohibiting the following categories of signs to further the
findings and purpose of this Chapter. All signs below are specifically identified as prohibited with
limited exceptions. Sign types which, in the determination of the Community Development
Director, are similar to those listed in this Section but which are not explicitly described in these
regulations are also prohibited:
A. Attention-Getting Devices: Flashing, rotating, animated, blinking and moving signs,
including dynamic digital signage such as video screens, LED displays with frequent image
changes, or scrolling text.
B. Miscellaneous signs and posters and the tacking, pasting or otherwise affixing of signs of a
miscellaneous character visible from a public right of way. Signs located on the wall of buildings,
barns, sheds, trees, utility poles, posts, fences or other structures are prohibited unless provided
for under other provisions of these regulations.
C. Any sign affixed to any vehicle or trailer on a public right of way or public property unless
the vehicle or trailer is intended to be used in its official capacity and not for the sole purpose of
attracting people to a place of business.
D. Banner flags, pennants, searchlights, twirling signs, balloons or other gas filled figures
placed on an occupant’s property or in the public right of way, except as otherwise provided by
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this chapter. Air-powered inflatable advertising device featuring oscillating, flexible tube-like
figures designed to attract attention through constant motion are similarly prohibited.
E. Flags other than those of any nation or corporation. Flagpoles shall be located outside of
required setback areas and comply with all Airport Compatibility standards. Flagpoles consistent
with this Section do not require a sign permit but may require building, electrical or mechanical
permits. In residential zoning districts wall-mounted flags which do not project above the roofline
are exempt from permit requirements. Temporary flags are similarly prohibited, unless
associated with a City-approved event.
F. Portable or wheeled signs, except the following:
1. Real estate signs not exceeding six (6) square feet per side placed on the offered
property.
2. Temporary portable signs as provided by this chapter.
G. Any sign that utilizes visible guywires, angle irons and iron frame structures, unless
construction is otherwise impractical, provided that decorative metal frames may be approved
by the Director of Community Development when consistent with a historical or architectural
style exhibited on the property.
H. Signs emitting audible sounds, odor or visible matter, including any interactive fuel
dispenser screen that conveys advertisements, video or interactive media.
I. Signs which purport to be, or are an imitation of, or resemble an official traffic sign or signal,
or which bear the words "stop", "go slow", "caution", "danger", "warning" or similar words.
J. Signs, which by reason of their site, location, movement, content, coloring or manner of
illumination, may be confused with or constructed as a traffic control sign, signal or device, or
the light of a road or emergency equipment vehicle.
K. Outlining of a building by means of exposed neon tubing, exposed incandescent lighting or
other artificial lighting or an equivalent effect is prohibited.
L. Signs which are located on or project over the roof of a building or structure.
M. Off premises signs shall not be permitted within the city limits, except the following:
1. Real estate "open house" signs not exceeding six (6) square feet placed on private
property with permission of the property owner (directional type). Such signs shall be
allowed only during hours of open house.
2. Temporary portable signs as provided by this chapter.
N. Corner properties with freestanding, projecting, portable and other detached signs from the
ground level to eight feet (8’) in height shall be prohibited in the area formed by measuring at
the property line a distance of thirty feet (30’) from the point of intersection of the two (2) streets,
and connecting at these lines in triangular fashion, provided that signs within this area may be
allowed subject to approval of the public works director and securing an encroachment permit
from the public works department when located within the public right of way.
O. Signs which physically or visually move, scroll, rotate or create an illusion of movement, or
which have parts, messages, or surfaces that physically or visually move, scroll, rotate or create
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the illusion of movement, or which emit audible sound or noise. This includes but is not limited
to electronic or digital signs with frequently changing images, video displays, and animated
graphics. Electronic Message Centers (EMC Signs) that use Digital Display Signs or other
means to present images or messages are also prohibited. This prohibition will not apply where
preempted by state law for fuel price signage or other applicable law.
P. Signage advertising cannabis, alcohol, or tobacco products or businesses that includes
depictions or images of minors or anyone under twenty-one (21) years of age; images that are
attractive to children such as cartoons, likeness, characters, or phrases used to advertise to
children, logos or images imitating candy packaging or labeling, or use of the terms or such a
variant in spelling such terms that is attractive to children.
Q. Outdoor advertising displays such as billboards, and all off-site commercial signs that
display advertising for a business, commodity, service, facility, or other such matter that is not
located, conducted, sold, or offered upon the premises where the sign is located are prohibited
within the City of Ukiah.
R. Backlit Translucent Awning Signs: Any sign located on an awning that is translucent or
semi-transparent and illuminated from a light source under or within the awning.
ARTICLE 4. GENERAL SIGN REGULATIONS
SECTION:
§3227 Permitted Sign Area, Encroachment, Height, Number, Illumination And Movement
§3228 Design Standards
§3229 Illumination
§3227 PERMITTED SIGN AREA, ENCROACHMENT, HEIGHT, NUMBER, ILLUMINATION
AND MOVEMENT
A. Commercial And Industrial Zones:
1. One and one-half (1 1/2) square feet of sign area for every ground level linear foot of
parcel frontage. No more than two-thirds (2/3) of this allowed signage to be freestanding.
2. On corner lots the maximum allowable number and square footage of on site signs are
permitted for each street frontage up to two (2). Said maximum allowances, however, are
not transferable either in whole or in part from one street frontage to another.
3. In no case shall the total square footage of signs on a building frontage exceed the
number of linear feet in the frontage or five hundred (500) square feet, whichever is the
lesser figure.
4. Signs in commercial and industrial zones shall not overhang the public right of way in
excess of four feet (4’).
5. The provisions of this section do not prohibit in addition to other freestanding signs, one
portable sign per parcel, subject to the following:
a. Sign area shall not exceed six (6) square feet per side and four feet (4’) in height.
b. The sign shall be removed during hours that the business is not open to the public.
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c. In cases where more than one business is located on a parcel, the total number of
signs under this section shall not in the aggregate exceed the following:
(1) One portable sign per fifty (50) linear feet of street frontage per parcel. When four
(4) or more businesses are located on a parcel under one ownership, one portable
sign per four (4) businesses shall be permitted. Except, on parcels where there is no
setback between the building and the public right of way line and a freestanding or
projecting sign is not feasible, one sign per business shall be allowed, not exceeding
one sign per fifteen (15) linear feet of street frontage per parcel.
(2) The sign(s) allowed by this section shall be placed along the street frontage of the
business; or may be oriented to parking areas, pedestrian malls or internal courts on
the same parcel.
(3) Parcels with no public street frontage other than the accessway (flag lots) shall be
allowed one off premises sign, regardless of the number of businesses, placed near
the primary entrance to the parcel with either the approval of the owner of the
property where the sign is placed or with the issuance of an encroachment permit if
located within the public right of way.
d. The sign shall at all times present a designed and well maintained appearance.
Notwithstanding their temporary nature, such signs shall not be made of cardboard or
similar materials which exhibit a makeshift or haphazardly constructed or designed
appearance.
e. Notwithstanding section 6170 of this code, signs allowed by this section may be
placed within the public right of way, provided an encroachment permit has been issued
by the public works department and compliance therewith is maintained. In addition:
(1) Signs in the public right of way shall be maintained free of appendages or
conditions that pose a hazard to pedestrians and vehicles, and ensure visually
impaired pedestrians can detect the sign safely. Supporting members should be
located within the footprint of the sign to prevent tripping; any projection shall be flat
and measure no more than one-half inch (0.5") in height above the sidewalk surface.
Dome shaped support bases are prohibited. The sign shall not be secured to trees,
hydrants, street signs, or any other infrastructure by any means. The sign shall not
be illuminated.
(2) Sign placement shall provide for the safe and unobstructed movement of
pedestrians and vehicles including adequate sight distance to the satisfaction of the
Community Development Director and Public Works Director. The placement of
signs shall maintain a minimum five foot (5’) wide clear space on any sidewalk or
pedestrian path and be coordinated with other elements to provide for the public
convenience, reduce hazards, and maintain an uncluttered and unobstructed
appearance. Signs shall be situated so that neighboring businesses and all legal
signs are visible to pedestrians and motorists.
f. Deviations from the provisions of this subsection, excluding the requirement for
issuance of an encroachment permit for signs placed in the public right of way, may be
allowed pursuant to the approval of a use permit.
6. Parcels under one ownership which contain four (4) or more businesses may erect a
freestanding sign in addition to other permitted signs are which:
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a. Constitutes the single freestanding sign permitted in subsection A5 of this section.
b. Shall not exceed two hundred (200) square feet. One hundred (100) square feet of
the total sign area may be used for individual identification signs uniform in size, shape
and lettering.
c. Shall not exceed thirty feet (30’) in height and shall have a minimum clearance of ten
feet (10’) from the finished grade of the existing or future sidewalk.
d. Shall not contain "reader boards".
7. Regardless of any other provisions to this section, no sign attached to a building shall
exceed the roof height of the main building on a parcel. Freestanding signs may exceed the
roof height of the main building, providing the sign is thirty feet (30’) or less and subject to a
site development permit.
8. Signs in commercial and industrial zones, if illuminated, shall be indirectly illuminated,
i.e., shall not have directly exposed bulbs, lamps, tubes or other illumination devices.
Exposed bulbs may be permitted as a design feature, as part of a Site Development or Use
Permit.
9. Signs in commercial and industrial zones shall not flash, revolve, move or be animated in
any way.
10. A shopping center, in addition to the signing permitted each occupant on the basis of
their frontage, may have freestanding main identification signing with area equal to one-
fourth (1/4) square foot for each ground floor foot of total building frontage up to a maximum
of two hundred (200) square feet. This signing may be a name, a roster of tenants or a
combination thereof. The maximum height of this freestanding sign shall be thirty feet (30’).
11. Placement of signing shall be limited to street frontages and business frontages except
sign orientation to parking areas, freeways, pedestrian malls, internal courts or sign
programs may be allowed subject to a site development permit.
B. R-3, General Multiple-Family Zone And P, Public Zone:
1. The total permitted sign area is one-fourth (1/4) square foot for each linear foot of the
longest property frontage. In no case shall a sign exceed forty (40) square feet in total area.
2. In no case shall there be more than one sign for any one use in these zones.
3. Signs in the R-3 and P zones shall not revolve, flash, move or be animated in any way,
nor shall such signs be illuminated other than by low level indirect lighting devices.
4. Freestanding signs in the R-3 and P zones shall not exceed four feet (4’) in height and
shall be either of wood or masonry construction.
5. Signs in the R-3 and P zones shall not encroach into the public right of way.
6. Signs advertising home occupations shall conform to the requirements of subsection C1
of this section.
7. Signs in the R-3 and P zones which are attached to buildings shall not exceed the eaves
height of the first story of the main building on any parcel.
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C. R-1, Low Density Residential And R-2, Multiple-Family Residential District:
1. One sign not exceeding two (2) square feet in total area attached to the principal
structure on a parcel for the purpose of identifying the occupant of the parcel or a home
occupation.
2. One sign not exceeding two (2) square feet in total area attached to a curbside mailbox
for the purpose of identifying the occupant of the parcel or owner of the mailbox.
3. Signs in the R-1 and R-2 zones shall not flash, revolve, move or be animated in any way,
nor shall such signs be illuminated other than by low level indirect lighting devices.
4. Signs in the R-1 and R-2 zones shall not encroach into the public right of way except
where attached to a curbside mailbox.
5. Signs in the R-1 and R-2 zones shall not exceed the eaves height of the first story of the
principal structure on a parcel.
6. Permanent signs with messaging of an educational, religious, charitable or civic nature
shall be allowed a total permitted sign area that is one-fourth (1/4) square foot for each
linear foot of the longest property frontage. In no case shall a sign exceed forty (40) square
feet in total area.
D. Nonconforming Signs: Signs that do not otherwise conform to the requirements of this
chapter and are either necessarily temporary or unusual because of the unique character of a
site, may be approved by the planning commission in the form of a use permit.
§3228 DESIGN STANDARDS
In addition to meeting all criteria of Section 3227, all signs shall be consistent with the following
design principles:
A. Architectural Compatibility
1.Signs shall be proportional to the building facade and located within designated
sign areas that do not exceed the allowable sign area per Section 3227.
2.Signs shall use materials, colors, and shapes that match or complement the
architectural style of the building.
3.Signs shall not obstruct or alter architectural features, such as cornices, columns,
or decorative moldings.
B. Scale, Proportion, and Placement
1.Signs shall be in scale with the building and sized to fit within architectural sign
bands, panels, or other designated areas.
2.Signs shall maintain a minimum clearance from building edges and architectural
elements, ensuring visual separation from adjacent structures.
3.The outer perimeter of any sign shall not extend beyond the building feature to
which it is attached
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C. Sign Quality and Installation
1. Signs shall be constructed from durable materials, including wood, metal, or
comparable high-quality materials that ensure long-term integrity.
2. Temporary materials such as foam, poster board, flat plastic, or other non-
durable materials are prohibited for permanent signage.
3. Plastic, plywood, or pressed board shall not be used as primary materials for
permanent signs unless allowed as a temporary sign under Section 3225(k) of
this Code.
D. Historic Resources and Districts
1. Signs installed on designated historic buildings or within historic districts shall be
consistent with the Secretary of the Interior’s Standards for the Treatment of
Historic Properties.
2. Sign materials, colors, and mounting methods shall be consistent with the historic
character of the structure and surrounding district.
3. Signs shall not obscure or damage historic architectural features.
E. Non-Commercial Zones
1. Internally illuminated signs (including channel letters, marquees, or cabinet signs)
are prohibited in non-commercial zones.
2. Sign bases, frames, and mounting hardware shall be constructed from materials
consistent with the primary building’s architectural design.
3. Sign colors and finishes shall be non-reflective to minimize glare and visual
disruption in non-commercial areas.
§3229 ILLUMINATION
All signage shall comply with standards designed to minimize light pollution by controlling the
amount, direction, and intensity of artificial lighting to preserve the visibility of the night sky,
including the following:
A. Lighting for signs shall not create a hazardous glare for pedestrians or vehicles either in
a public street or on any private premises.
B. Illuminated signs shall be turned off or dimmed in brightness from 10:00 PM to 6:00 AM
unless the business operates during those hours.
C. The light source, whether internal to the sign or external, shall be shielded from view.
This requirement is not intended to preclude the use of diffused exposed neon, LED, or
similar features.
D. Sign illumination for externally illuminated signs shall utilize focused light fixtures that do
not allow light or glare to shine above the horizontal plane of the top of the sign and to
limit direct illumination of any object other than the sign or onto any public right-of-way or
adjoining property
Page 20 of 32
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E. Each sign shall be designed so that illumination does not exceed one hundred luxes (ten
foot-candles) measured at a distance of ten feet from the sign.
1.If illumination of monument signs is desired, then external illumination or halo
lighting is preferred.
ARTICLE 5. REMOVAL AND DISPOSITION OF SIGNS; ABANDONED SIGNS
SECTION:
§3230: Maintenance And Repair
§3231: Abandoned Signs
§3232: Sign Removal
§3230 MAINTENANCE AND REPAIR
Every sign shall be maintained in a safe, presentable and good structural material condition at
all times, including the replacement of defective parts, painting, repainting, cleaning and other
acts required for the maintenance of said sign. If the sign is not made to comply with the
requirements of this Section, the Building Inspector may require its removal.
§3231 ABANDONED SIGNS
A. Except as otherwise provided, any sign which is located on property which becomes vacant
and unoccupied for a period of sixty (60) days or more, or any sign which pertains to a time,
event or purpose which no longer applies, shall be deemed to have been abandoned. The
Building Official shall prepare a notice which will describe the sign and specify the violation
involved and which shall state that if the sign is not removed or the violation is not corrected
within ten (10) days, said sign shall be removed by the Building Inspector in accordance with the
provisions of this ordinance. All notices sent by the Building Official shall be sent by certified
mail. Any time periods provided in this Section shall be deemed to commence on the day of the
receipt of the certified mail.
Any person having an interest in the sign or the property may appeal the determination of the
Building Official ordering removal of compliance by filing a written notice of appeal with the
Planning Commission within thirty (30) days after the date of mailing the notice, or thirty (30)
days after receipt of the notice if the notice was not mailed. Permanent signs applicable to a
business temporarily suspended because of a change of ownership or management of such
business shall not be deemed abandoned, unless the property remains vacant for a period of
four (4) months or more.
B. When it is determined by the Building Official that said sign shall cause imminent danger to
the public safety, and contact cannot be made with a sign owner or building owner, no written
notice shall have to be served. In this emergency situation, the Building Inspector may correct
the danger. The Building Official shall cause to have removed any sign that endangers the
public safety, such as an abandoned, materially dangerous, electrically or structurally defective
sign, or a sign for which no permit has been issued according to the provisions of this
ordinance. Any sign removed by the Building Official pursuant to the provisions of this Section
shall become the property of this City and may be disposed of in any manner deemed
appropriate by the City. The cost of removal of sign by the City shall be considered a debt owed
to the City by the owner of the sign and the owner of the property and may be recovered in an
appropriate court action by the City or by assessment against the property as hereinafter
provided. The cost of removal shall include any and all incidental expenses incurred by the City
in connection with the sign’s removal.
Page 21 of 32
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C. A sign owner or building owner who does not remove an abandoned sign or otherwise
correct a violation under this Section within the time frame for notice and, if applicable, appeal,
may be subject to fines pursuant to Section 3238 of this Chapter.
§3232 SIGN REMOVAL
When it is determined by the Building Official that a sign has been damaged beyond fifty
percent (50%) of its initial capital investment value, or when the face of a sign requires alteration
or change, such sign must then be made to conform to all provisions within this ordinance.
ARTICLE 6. CONSTRUCTION SPECIFICATIONS AND SAFETY
SECTION:
§3233: Compliance With Building Code
§3234: Construction Of Signs
§3233 COMPLIANCE WITH BUILDING CODE
All signs shall comply with the appropriate detailed provisions of the City Building Code and the
Uniform Sign Code relative to design and construction, structural integrity and connections and
safety. Signs shall also comply with the provisions of the applicable electrical code and the
additional construction standards set forth in this Section.
§3234 CONSTRUCTION OF SIGNS
A. Each sign hereafter erected or remodeled shall bear, in a permanent position, clearly
legible identification decals stating the firm or corporation responsible for its construction and
erection. Electric signs shall be marked with input amperages at the full load input.
B. Each sign shall have a specified sticker provided by the Building Division that identifies the
permit number that was originally issued by the Building Official , and such sticker must be
visibly placed on the frame or outer perimeter of the sign. Within one year of the adoption of this
Code all legal signs shall be identified and appropriately marked.
C. No sign shall be erected, constructed or maintained so as to obstruct any fire escape,
required exit, window or door opening, unless authorized by special user permit. No sign shall
be attached in any form, shape or manner which will interfere with an opening required for
ventilation, except in circumstances when not in violation of the Building or Fire Prevention
Codes.
D. Signs shall be located in such a way that they maintain horizontal and vertical clearance of
all overhead electrical conductors in accordance with the Electrical Code and the regulations of
the Public Utilities Commission.
E. Certain signs shall be properly guttered and connected with downspouts to storm sewers
so that water will not drip or flow into public sidewalks or streets.
F. All permanent freestanding signs or poles shall be self-supporting structures erected on
and permanently attached to concrete foundations. Such structures or poles shall be fabricated
only from steel or other such materials as approved by the Building Code.
G. All signs of a building shall be constructed to withstand wind loads of thirty (30) pounds per
square foot of the total face area of the letters and other sign surface.
Page 22 of 32
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H. No sign shall be suspended by chains or other devices that will allow the sign to swing due
to wind action. Signs shall be anchored to prevent any lateral movement that would cause wear
on supporting members or connections.
ARTICLE 7. NONCONFORMANCY
SECTION:
§3235: Nonconforming Signs
§3235 NONCONFORMING SIGNS
A. All permanent signs and sign structures which were erected and in existence prior to the
effective date of this ordinance or any amendment thereto, and which were at the time of such
erection or establishment in compliance with all then applicable statutes and ordinances, but
which do not meet requirements of this ordinance, shall be permitted to remain in existence
notwithstanding their nonconforming character, providing that such signs and sign structures
remain in full compliance with Chapter 7, Article 8 of this division, and providing further that the
sign does not require any additional permits under Chapter 7, Article 3 of this division or
removal under Chapter 7, Article 5 of this division. The provisions of this paragraph will apply to
any and all areas upon annexation.
B. All temporary signs and temporary sign structures which were erected and in existence
prior to the effective date of this ordinance, but which do not meet the requirements of this
ordinance, shall be permitted to remain in existence notwithstanding their nonconforming
character for a period of thirty (30) days from the effective date of this ordinance. Thereafter all
such signs and sign structures shall be in violation of this ordinance and subject to removal as in
the case of any other illegal structure or use, subject to the exceptions set forth herein.
C. All signs or sign structures which, at the time of adoption of this ordinance, whirl, blink,
rotate, move or are animated shall be removed or cease to whirl, blink, rotate, move or be
animated within thirty (30) days of the effective date of this ordinance, if unable to demonstrate
their nonconforming status with regard to flashing, rotating, animated, blinking and moving
signs, including dynamic digital signage such as video screens, LED displays with frequent
image changes, or scrolling text.
D. All signs or sign structures associated with a business shall be made to conform to this
ordinance upon sale or transfer of said business, change of business name or other situation
requiring modification to sign or sign structure provided if the only change is the sale or transfer
of business, said sign shall be removed upon the expiration of one year from the date of said
sale or transfer. The City Council finds that this is a reasonable amortization period because all
signs which must be removed under this Section have been in existence for at least three (3)
years prior to the effective date of this ordinance.
E. Ordinary maintenance and associated minor repairs may be made to any nonconforming
sign providing no structural alterations or design changes are made. Other repairs, alterations,
or design changes may be permitted; provided, that a use permit shall be first secured in each
case and that such repairs, alterations or design changes comply all other provisions of this
Chapter 7.
ARTICLE 8. RESPONSIBILITY
SECTION:
§3236: Responsibility
Page 23 of 32
Page 111 of 378
§3236 RESPONSIBILITY
The owner or authorized representative or sign user of the property upon which the sign or
advertising structure is located shall be responsible for its proper maintenance and repair.
A. All signs shall be subject to an inspection by the Building Official or his authorized
representative.
B. All signs erected, altered or relocated shall be inspected every two (2) years to determine
that the sign has been maintained in such a manner as to insure that the sign is safe as to
electrical, structural and material specifications as provided for in these guidelines.
C. The Building Official may declare any sign unlawful if it endangers public safety by reasons
of inadequate maintenance, dilapidation or abandonment. Any such declaration shall state the
reasons for declaring that the sign constitutes a safety hazard to the general public.
ARTICLE 9. VARIANCE
SECTION:
§3237: Sign Variances
§3237 SIGN VARIANCES
Where practical difficulties, unnecessary hardships and results inconsistent with the general
purpose of this Chapter may result from the strict application of certain provisions thereof, a
variance may be granted as provided in §9231 et seq. of the Ukiah Municipal Code. Economic
hardship shall not be considered a practical difficulty, unnecessary hardship, or a result
inconsistent with the general practice of this Chapter. Economic hardship is defined as the
actual expense of removing the nonconforming sign or causing a conforming sign to be erected.
Historical and architectural significance based upon age, design, construction materials and
other criteria as determined by the City Council shall be utilized in determining appropriateness
of variances. The granting of a variance shall require a statement of findings by the Commission
noting the facts of the particular sign, not applicable to other signs generally which justify
issuance of a variance.
ARTICLE 10. PENALTIES AND VIOLATION
SECTION:
§3238: Penalties For Violation
§3238 PENALTIES FOR VIOLATION
Any person, firm or corporation failing to comply with any of the provisions of this Chapter shall
be guilty of a violation upon notification and failure to remove a prohibited sign or address non-
compliance within the period specified by the Community Development Director or their
designee. Every such violation is punishable by: a) a fine not exceeding one hundred dollars
($100.00) for a first violation; b) a fine not exceeding two hundred dollars ($200.00) for a second
violation within one year; c) a fine not exceeding five hundred dollars ($500.00) for each
additional violation within one year. Any violator shall be guilty of a separate offense for each
and every day during any portion of which any violation of this Chapter is committed, continued
or permitted by any such person, and he/she shall be punished accordingly.
ARTICLE 11. ILLUSTRATIONS
SECTION:
§3237: Graphics
Page 24 of 32
Page 112 of 378
§3237 GRAPHICS
The following graphics describe in illustrative form many of the terms, concepts and sign types
utilized in this chapter.
1) Area of A Sign: (§3200.05)
2) Attached Sign: (§3200.07)
Page 25 of 32
Page 113 of 378
3) Detached Sign: (§3200.09)
4) Front Footage of Building Occupancy: (§3200.27)
Page 26 of 32
Page 114 of 378
5) Height of Sign: (§3200.28)
6)Projecting Sign: (§3200.47)
Page 27 of 32
Page 115 of 378
7) Roof Sign: (§3200.51)
8) Street Frontage: (§3200.60)
Page 28 of 32
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9) Prohibited Signs: (§3226)
Page 29 of 32
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10) Prohibited Signs: (§3226)
Page 30 of 32
Page 118 of 378
11) Corner Lots: (§3227A2)
Page 31 of 32
Page 119 of 378
Introduced by title only on May 21, 2025, by the following roll call vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Adopted on , 2025, by the following roll call vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Douglas F. Crane, Mayor
ATTEST:
Araceli Sandoval, Deputy City Clerk
Councilmembers Criss, Orozco, Sher, and Mayor Crane.
None.
Councilmember Rodin.
None.
Page 32 of 32
Page 120 of 378
ATTACHMENT 2
RESOLUTION NUMBER PC-2025-01
CITY OF UKIAH
APRIL 23, 2025
"SIGN ORDINANCE AMENDMENT"
RESOLUTION OF THE PLANNING COMMISSION, CITY OF UKIAH , STATE OF CALIFORNIA,
PROVIDING A REPORT AND RECOMMENDATION TO THE UKIAH CITY COUNCIL REGARDING
THE PROPOSED ADOPTION OF AMENDMENTS TO DIVISION 9, CHAPTER 7 OF THE UKIAH CITY
CODE
WHEREAS , on December 7 , 2022, the Ukiah City Council adopted Reso lution No. 2022-79 certifying the
Environmental Impact Report for the City of Ukiah 2040 Genera l Plan (State Clearinghouse No.
2022050556) (the "General Plan EIR''), which analyzed the environmental impacts of the adoption of the
City's General Plan, and adopted a Mitigation Mon itoring and Reporting Program and Statement of
Overrid ing Considerations; and
WHEREAS , the City may adopt ordinances that regulate signage pursuant to Government Code Section
65850, ensuring consistency with land use and zoning regulations ; and
WHEREAS , the City of Ukiah's sign regulations, set forth in Division 9 , Chapter 7 of the Ukiah City Code,
establish standards for signage across various zoning districts and have undergone periodic updates
since the adopt ion of Ordinance No. 685 (1976), with subsequent modifications through Ord inances 756
(1981), 822 (1983), 1106 (2008), and 1148 (2014); and
WHEREAS, the City of Ukiah's 2040 General Plan includes Land Use Element Policy LU-11.7 (Sign
Regulations), which calls for streamlining and c larifying the sign review and approval process; and
WHEREAS, existing sign regulations require updates to address technological advancements, evolving
advertising methods, and administrative inefficiencies, ensuring a balance between business visibility,
aesthetic considerations, and public safety; and
WHEREAS, the proposed amendments clarify signage types, streamline the approval process , establish
stricter illumination standa rds to reduce light pollution, and improve enforceability through clearer
compliance mechanisms; and
WHEREAS , the proposed ordinance amendment includes updates that:
1. Clarify and expand prohibitions on certain sign types, including digital displays with frequent image
changes , animated graphics, air-powered inflatables, and signs that emit sound or visual distract ions ;
2 . Establish streamlined review processes by simplifying regulations for temporary signs and those not
requiring a building permit, as well as reassigning the review authority for murals on private structures;
3 . Modify illumination standards to reduce light pollution and include design standards ensure signs are
more compatible with surrounding development;
4. Reduce allowable display periods for temporary banners and similar signs from 45 days per year to
15 days per year without the need for a sign permit and other measures to reduce staff rev iew
requi rements; and
5 . Strengthen enforcement provisions by ex panding the Community Dev elopment Director's authority,
reducing compliance timelines, and increasing outreach efforts to promote voluntary compliance
before enforcement actions are taken; and
Page 1 of 3
Page 121 of 378
WHEREAS, the proposed ordinance amendment was reviewed and recommended for approval by the
Design Review Board on February 27, 2025; and
WHEREAS, the Des ign Review Board is established to ensure that new development and aesthetic
enhancements within the City align with adopted design standards and community character; a nd
WHEREAS, in furtherance of these objectives, the Design Review Board would be empowered to review
and approve Mural Permits for artwork proposed on private structures, ensuring consistency with
applicable design guidelines, historica l context, opportunities for public review, and community values;
and
WHEREAS, the City has determined that the proposed ordinance amendment is categorically exempt
from env ironmental review pursuant to Ca lifornia Environmental Quality Act (CEQA) Guidelines Sections
15301 (Existing Facilities), 15303 (New Construction or Conversion of Small Structures), 15311
(Accessory Structures), and the general exemption under Section 15061(b)(3): and
WHEREAS, in accordance with applicable provisions of law, the Planning Commission held a duly
noticed public hearing on April 23, 2025, at which time the Planni ng Commission heard and received all
relevant testimony and evidence presented orally or in writing regarding the Sign Ordi nance, and all
interested persons were given an opportunity to hear and be heard; and
WHEREAS, the Planning Commission considered all of the information presented to it, including the Staff
Report, public testimony, and supporting documentation; and
WHEREAS , the Planning Commission has had an opportunity to review this Resolution and finds that it
accurate ly sets forth the intentions of the Planning Commission regarding the Sign Ordinance
Amendment.
NOW, THEREFORE, BE IT RESOLVED that the City of Ukiah Plann ing Commission, based upon
evidence in the record and oral and written testimony presented at public hearings, and all information
contained in the record of proceedings related to the Sign Ordinance Amendment, makes the following
findings and recommendations:
1. The above recita ls are true and correct and incorporated herein by this reference.
2 . The proposed changes in the Sign Ordinance Amendment are consistent with the City of Ukiah 2040
General Plan. Pursuant to Government Code Section 65860, a zoning ordinance is consistent with a
general plan if the City has adopted a plan and the various land uses authorized by the ordinance are
compatible with the objectives, policies, general land uses, and programs specified in the plan . None
of the zoning district articles being modified affect conformity with the 2040 General Plan.
3. The proposed ordinance has been reviewed in compliance with the California Environmental Quality
Act (CEQA). As the proposed Sign Ordinance Amendment is consistent with the Ukiah 2040 General
Plan, the project relies upon the General Plan EIR and qualifies for a categorical exemption under
CEQASections 15301, 15303, 15311 , and 15061(b)(3).
4 . That the C ity Council adopt an ordinance making the changes shown in the Sign Ordi nance
Amendment, as shown in the attached Exhibit A
BE IT FURTHER RESOLVED that the Planning Commission designates the City Clerk as the custodian
of the document and other materials that constitute the record of proceedings upon which the Planning
Commission decision herein is based. These documents may be found at the office of the City of Ukiah
Department of Community Development, 300 Seminary Avenue, Ukiah, CA 95482.
Page 2 of 3
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I hereby certify that according to the Provisions of Government Code Section 25103 delivery of this
document has been made.
Craig Schlatter, AICP
--:-:----:~~~~~~........:;&
Alex De ssI, Chair
Community Development Di rector City of Ukiah P lanning Commission
ATTEST:
KristiMe Lawter
Kristine Lawler (May 16, 2025 11:51 PDT)
Kristine Lawler, City Clerk
Page 3 of 3
Page 123 of 378
EXHIBIT A
ORDINANCE NO.
ORDINANCE OF THE CITY COUNCIL OF THE CITY OF UKIAH ADDING AND AMENDING
VARIOUS SECTIONS OF THE UKIAH CITY CODE REGULATING SIGNAGE
The City Council of the City of Ukiah hereby ordains as follows:
SECTION ONE. FINDINGS
• The City's sign regulations, outlined in Division 9, Chapter 7 of the Ukiah City Code,
provide standards for signage across zoning districts. These regulations have been
periodically updated since the adoption of Ordinance No. 685 in 1976, with further
amendments made through Ordinances 756 (1981), 822 (1983), 1106 (2008), and 1148
(2014).
• The City's 2040 General Plan includes Land Use Element Policy LU-11 .7, which directs
the City to streamline and clarify the sign review and approval process.
• The current sign regulations require updates to reflect advancements in technology,
changes in advertising practices, and to correct administrative inefficiencies. These
updates are necessary to maintain a balance between business visibility, community
aesthetics, and public safety.
• The proposed amendments are intended to clarify sign types, streamline the approval
process, establish stricter illumination standards to reduce light pollution, and improve
enforcement through clearer compliance mechanisms.
• The Design Review Board is established to ensure that new development and aesthetic
improvements within the City reflect adopted design standards and preserve community
character.
• To support this role, the Design Review Board will have the authority to review and approve
Mural Permits for artwork proposed on private structures. This review process ensures
consistency with design guidelines, respects historical context, provides opportunities for
public input, and reflects community values.
• The City has determined that the proposed ordinance amendment is categorically exempt
from environmental review under the California Environmental Quality Act (CEQA),
pursuant to CEQA Guidelines Sections 15301 (Existing Facilities), 15303 (New
Construction or Conversion of Small Structures), 15311 (Accessory Structures), and the
general exemption under Section 15061(b)(3).
SECTION TWO.
Section 1169 in Division 1, Chapter 4, Article 48 of the Ukiah City Code is hereby amended
to read as follows:
§_1169 .. DUTIES OF THE BOARD _______ ...... --.. --.. -·-··· .. -·-··-·--·-·-.. ----·--·-.. ----·-··-.. ---·-·-··-
It shall be the function and duty of the Design Review Board to review proposed site
development permit applications, planned development applications and precise development
plans, work with staff and the applicants to ensure design consistency with the Ukiah General
Page 124 of 378
Plan, Zoning Code, and Design Review Guidelines, rev iew and ma l<e deci sions on issuance of
mural permits for mu rals on private commerc ial structures. and make recommendations
concerning architecture, site design layout, landscaping, parking, signage, exterior lighting, and
other aspects of urban design to City staff, Zoning Administrator, Planning Commission and City
Council as appropriate.
SECTION THREE.
Chapter 7 of Division 3 of the Ukiah City Code is hereby amended to read as follows:
CHAPTER 7
SIGNS1
The purpose of this chapter is to provide standards for the regulation of the height, size, location
and appearance of signs in order to safeguard and enhance property values; to protect public and
private investment in buildings and open spaces; to preserve and improve the appearance of the
city as a place in which to live and work and as an attraction to nonresidents who come to visit or
trade; to encourage sound signing practices as an aid to business and for the information or the
public; to prevent excessive and confusing sign displays; to reduce hazards to motorists and
pedestrians; to Ldentlfy and regula te prohibited signs; to promote the public health, safety aoo
general welfare of the city; aod to mjn1mize hqh t tresp ass onto adiacent .Qfgp_ert1es and the ni ght
sky, ensuring a balan ce between visfbihty and environmental considerations.
ARTICLE 1. DEFINITIONS
SECTION:
§3200: Definitions Generally
§3200.01: Abandoned Sign
§3200.02: Advertising Message
§3200.03: Animated Signs
§3200.04: Architectural Projection
§3200.05: Area Of A Sign
§3200.06: Area Identification Sign
§3200.07: Attached Sign
§3200.08: Awning
§3200.09: Detached Sign
§3200.10: Background Area
§3200.11: Banne r Sign
§3200.12: Building Face
§3200.13: Building Frontage
§3200.14: Building Inspector
§3200.15: Business Frontage
§3200.16: Canopy Or Marquee
§3200.17: Changeable Copy Sign
§3200.18: Construction Sign
§3200 .19: Development Project Sign
§3200.20: Directional Sign
Page 125 of 378
§3200.21: Directly Illuminated Sign
§3200.22: Exempt Sign
§3200.23: Facelift
§3200.24: Face Of Sign
§3200.25: Flashing Sign
§3200.26: Free Standing Sign
§3200.27: Front Footage Of Building Occupancy
§3200.28: Height Of Sign
§3200.29: Incidental Sign
§3200.30: Identification Sign
§3200.31: Indirectly Illuminated Sign
§3200.32: Individual Letter Sign
§3200.33: Modular Sign
§3200.34: Moving Sign
§3200.35: Mural
§3200.36: Nameplate
§3200.37: Nonconforming Sign
§3200.38: Occupant
§3200.39: Off-Site Sign
§3200.40: On-Site Sign
§3200.41: Parcel Of Property
§3200.42: Parapet Or Parapet Wall
§3200.43: Planning Director
§3200.44: Potitical Sign
§3200.45: Portable Sign
§3200.46: Premise Or Premises
§3200.47: Projecting Sign
§3200.48: Public Service Information Sign
§3200.49: Reader Board
§3200.50: Real Estate Or Property Sign
§3200.51: Roof line
§3200.52: Roof Sign
§3200.53: Rotating Sign
§3200.54: Shopping Center
§3200.55: Sign
§3200.56: Sign, In-Window
§3200.57: Sign Program
§3200.58: Sign Structure
§3200.59: Special Events Sign
§3200.60: Street Or Parcel Frontage
§3200.61: Structure
§3200.62: Temporary Sign
§3200.63: Temporary Window Sign
§3200.64: Total Aggregate Sign Area
§3200.65: Unlawful Sign
§3200.66: Wall Sign (Fascia Sign)
§3200 DEFINITIONS GENERALLY
For the purposes of this Chapter, unless otherwise apparent from the context, certain words and
phrases used in this Chapter are defined in this Article.
Page 126 of 378
§3200.01 ABANDONED SIGN
"Abandoned sign'' shall mean a sign which no longer directs, advertises or identifies a legal
business establishment, product or activity, for a period of sixty (60) days or more, on the
premises where such sign is displayed.
§3200.02 ADVERTISING MESSAGE
"Advertising message", "copy" shall mean any written, graphic or pictorial form on a sign
describing products or services being offered.
§3200.03 ANIMATED SIGNS
"Animated sign" shall mean any sign which is designed and constructed to give a message
through a sequence of progressive changes of parts or lights or degree of lighting.
§3200.04 ARCHITECTURAL PROJECTION
"Architectural projection" shall mean a marquee, porch , canopy or other similar projection.
§3200.05 AREA OF A SIGN
"Area of a sign" shall mean the entire area within a single continuous perimeter composed of
squares or rectangles which enclosed the extreme limits of the advertising message,
announcement declaration, demonstration, display, illustration, insignia, surface or space,
together with any frame or other materials, color or condition which forms an integral part of the
display and is used lo differentiate such sign from the wall or background against which it is
placed; excluding the necessary supports or uprights on which such sign is placed. Where a
sign has two (2) or more faces, the area of one face and one-half (1/2) of the second face shall
be included in determin ing the area of the sign.
Where a sign consists only of individual letters, numerals, symbols or other similar components
and is painted on or attached flat against the wall of a building and where such individual
components are not within a circumscribed frame area, the total area of the sign shall be the
sum of the areas of the square or rectangles surroundi ng each individual sign component.
§3200.06 AREA IDENTIFICATION SIGN
"Area identification sign" shall mean a permanent sign used to identify a neighborhood,
subdivision, shopping district, industrial district, agricultural district or any special community
area.
§3200.07 A TT ACHED SIGN
"Attached sign" shall mean any sign which is fastened, attached, connected or supported in
whole or in part by a building or structure other than a sign structure which is supported wholly
by the ground {see graphic illustration section).
§3200.08 AWNING
"Awning" shall me an a temporary shelter supported entirely from the exterior wall of a building
and composed of nonrigid materials except for the supporting framework .
§3200.09 DETACHED SIGN
"Detached sign" shall mean any sign not supported in whole or in part by a building or structure
other than by a sign structure which is supported wholly by the ground (see graphic Illustration
-s ection).
§3200.10 BACKGROUND AREA
''Background area1
' shall mean the entire area of a sign on which copy could be placed , as
opposed to the copy area .
Page 127 of 378
§3200.11 BANNER SIGN
"Banner sign" shall mean a temporary sign composed of lightweight material either enclosed o r
not enclosed in a rigid frame, secured or mounted so as to allow movement of the sign caused
by movement of the atmosphere.
§3200,12 BUILDING FACE
"Building face" shall mean all window and wall area of a building in one plane or elevation.
§3200 .13 BUILDING FRONTAGE
"Building frontage" shall mean the linear length of a building facing the public right of way.
§3200.14 BUILDING tNSPECTOROFFICIAL
"Building lnspectorOfficial" shall mean the chief building official or his duly authorized
representative.
§3200.15 BUSINESS FRONTAGE
''Business frontage" shall mean that primary frontage within a parcel of land which the user
considers his place of business.
§3200.16 CANOPY OR MARQUEE
"Canopy or marquee0 shall mean a permanent roof-like shelter extending from part or all of a
building face over a public right of way and constructed of some durable material such as metal,
glass, plast ic or wood .
§3200.17 CHANGEABLE COPY SIGN
"Changeable copy sign" shall mean a sign on which copy is changed manually or electrically but
not limited to time, temperature and date.
§3200.18 CONSTRUCTION SIGN
"Construction sign" shall mean a temporary sign identifying the persons, firms or business
d irectly connected with a construction project.
§3200.19 DEVELOPMENT PROJECT SIGN
"Development project sign" shall mean a temporary sign identifying a proposed development
project. or one under construction .
§3200.20 DIRECTIONAL SIGN
"Df rectional sign" s hall mean any sign which serves solely to designate the location or direction
of any place of business or area.
§3200,21 DIRECTLY ILLUMINATED SIGN
"Directly illuminated sign" shall mean any sign designed to provide artificial light directly or
through transparent or translucent material from a source of light within or on such sign,
including, but not limited toj neon and incandescent lamp signs.
§3200.22 EXEMPT SIGN
"Exempt sign" shall mean a sign exempt from normal permit requirements .
§3200.23 FACELIFT
"Facelift" shall mean the remodeling of a building's frontage which is visible from a public right of
way, so that the building material, door frames, window frames and signs are designed in
harmony with each other.
Page 128 of 378
§3200.24 FACE OF SIGN
"Face of sign" shall mean the entire face of a sign on which copy could be placed.
§3200.25 FLASHING SIGN
"Flashing sign" shall mean an illuminated sign which exhibits changing light or color effect by
blinking or any other such means so as to provide a nonconstant iltumination.
§3200.26 FREE STANDING SIGN
"Free standing &ign" SRa#-can also be referred to as "ground sign", "detached sign", "pole sign"
and "monument sign" and shall mean a.,..A sign erected to a free standing frame or support,
mast or pole and not attached to anything. T hese sig ns should be des igned so that the sty1e of
the sign and its base are consistent with the architecture of the build ing s on the site. They are
typ ically oriented perpendicular to the ad iacent street a nd sidewalk and have a maximum of two
paralle l sign faces.
§3200.27 FRONT FOOTAGE OF BUILDING OCCUPANCY
"Front footage of building occupancy" shall mean a single lineal dimension measured
horizontally along the front of a building which defines the limits of a particular occupancy at that
location (see graphic illustration section).
§3200.28 HEIGHT OF SIGN
"Height of sign" shall mean the vertical distance measured from the adjacent street grade or
upper surface of the nearest curb of a street other than an elevated roadway, whichever permits
the greatest height, to the highest point of said sign (see graphic illustration section).
§3200.29 INCIDENTAL SIGN
"Incidental sign" shall mean an smaU-onsite sign of l imited size that provides informa tion
pertaining to goods, products. services or facilities which are available on the premises.._
primari ly serving information al or directional purposes for the public. wher.e lhe-&ign OOGUJ&aAd
Jn lended primar llv for l ho GOnOJen iens&-~ ~i)~l::llis.
§3200.30 IDENTIFICATION SIGN
"Identification sign" shall mean a sign which serves to tell only the name, address and lawful
use of the premises upon which it is located. A bulletin board of a public, charitable or religious
institution used to display announcements relative to meetings to be held on the premises is an
identification sign.
§3200.31 INDIRECTLY ILLUMINATED SIGN
"Indirectly illuminated sign" shall mean a sign whose illumination is derived entirely from an
external artificial source which is arranged so that no direct rays of light are projected from such
artificial source into residences or streets.
§3200.32 INDIVIDUAL LETTER SIGN
"Individual letter sign" shall mean any sign made of self •contained letters that are mounted on
the building.
§3200.33 MODULAR SIGN
"Modular sign" shall mean a sign with more than two {2) faces identifying the same product or
use.
Page 129 of 378
§3200.34 MOVING SIGN
"Moving sign" shall mean any sign or device which has any visible moving part, visible revolving
part, or visible mechanical movement of any description, or other apparent visible movement
achieved by electrical, electronic or kinetic means, including intermittent pulsations.
§3200.35 MURAL
"Mural" shall mean a painting on a wall or ceiling.
§3200.36 NAMEPLATE
11 Nameplate'' means a sign which designates the name and address of a person or persons
occupying the premises upon which it is located.
§3200.37 NONCONFORMING SIGN
"Nonconforming sign" shall mean a legally existing sign at the time of the effective date of an
ordinance which does not conform to the provisions of said c ode.
§3200,38 OCCUPANT
"Occupant" shall mean one who occupies a group of buildings, a building or each substantially
separate physical division of a building devoted to a single enterprise-and does not refer to
individual tenants that may share said division of a building .
§3200.39 OFF-SITE SIGN
.. Off-site sign", also known as off-premise and billboard, shall mean any sign not located on the
premises of the business or entity indicated or advertising by said sign. This definition shall
include poster panels, painted bulletins and other similar advertising displays.
§3200.40 ON-SITE SIGN
"On-site sign", also known as on-premise and business sign , shaU mean any sign directing
attention to a business, commodity, service or entertainment conducted , sold or offered upon
the same premises as those upon which the sign is maintained.
§3200.41 PARCEL OF PROPERTY
"Parcel of property" shall mean a parcel of land shown on a subdivision map, record of survey
map, parcel map or a parcel described by metes and bounds which constitutes one
development site whether composed of a single unit of land or contiguous units under common
ownership.
§3200.42 PARAPET OR PARAPET WALL
"Parapet or parapet wall" shall mean that portion of a building wall that rises above the roof
level.
§3200.43 PLANNING/COMMUNITY DEVELOPMENT DIRECTOR
"Planning director" shall mean the Plan ni ng Community Deve lopment Director of the City or his
designated representative.
§3200.44 POLITICAL SIGN
"Political sign" shall mean a sign designed for the purpose of soliciting support of, or opposition
to, a candidate or proposition at a public election.
§3200 .. 45 PORTABLE SIGN
"Portable sign " shall mean any sign not permanently affixed to the ground or a structure on the
premises it is intended to occupy (see graphic illustration section).
Page 130 of 378
§3200.46 PREMISE OR PREMISES
"Premise or premises" shall mean a parcel of property.
§3200.47 PROJECTING SIGN
"Proj ecting sign" shall mean a sign which is attached to and projects from the structure or
building face . Appropriate materials include wood and metal with carved or applied lettering, or
any other material that 1s arch ,teclurally compatib le with the building tt:latto which the sign 1s
attac hed.
§3200.48 PUBLIC SERVICE INFORMATtON SIGN
"Public service information sign" shall mean any sign intended primarily to promote items of
general interest to the community, such as time, temperature, date, atmospheric conditions,
news or traffic control . etc.
§3200.49 READER BOARD
"Reader board" shall mean any sign which would allow changing of individual letters for different
messages.
§3200.50 REAL ESTATE OR PROPERTY SIGN
''Real estate or property sign° shall mean any sign pertaining to the s ale, lease or rental of land
or buildings. Usually a temporary sign.
§3200.51 ROOF LINE
"Roof line" shall mean the top edge of the roof or top of the parapet , whichever forms the top
line of the building silhouette.
§3200.52 ROOF SIGN
"Roof sign" shall mean any sign erected upon, against or directly above a roof or top of or above
the parapet of a building (see graphic illustration section).
§3200.53 ROTATING SIGN
"Rotating sign" shall mean any sign or portion thereof which physically revolves about an axis.
§3200.54 SHOPPING CENTER
"Shopping center" shall mean a unified commercial development on a minimum site of two (2)
acres occupied by a group of five (5) or more separate businesses occupying substantially
separate divisions of a building or buildings fronting on a privately owned common mall or
parking lot, rather than on a public street.
§3200.55 SIGN
"Sign" shall mean a visual communications device used to convey a message to its viewers. A
sign shall mean and include every advertising message, announcement, declaration,
demonstration, display, illustration, insignia, surface or space erected or maintained in view of
the observer thereof for identification, advertisement or promotion of the interests of any person,
entity, product or seivice.
§3200.56 SIGN. IN-WINDOW
"In-window sign" shall mean any s ign p ainted on the in side or outside of a window or any sign
erected or hung on the inside of a window, the purpose of said s ign to be seen by persons
outside of the building.
Page 131 of 378
§3200.57 SIGN PROGRAM
"Sign program" shall mean an integrated system of signs proposed for one or more businesses,
usually for a shopping center or group of uses on a single parcel. Sign programs create a
coordinated set of standards for signs on properties with multiple buildings or tenants and
establish uniform sign design elements such as size. color. materials, lighting. and placement
on the property. The purpose of sign programs is to provide for project specific designs and sign
accommodations that take into account compatible and appropriate s1gnage which can be
reviewed concurrently with the review of building designs and site layout Sign programs are not
intended to primarily grovide for additional signage than would otherwise be allowed and may
not provide for approval of otherwise prohibited sign types
§3200.58 SIGN STRUCTURE
"Sign structure" shall mean the supports, uprights, braces and framework of the sign.
§3200.59 SPECIAL EVENTS SIGN
"Special events sign" shall mean a sign advertising or pertaining to any civic, patriotic or special
event of general public interest taking place within the City.
§3200.60 STREET OR PARCEL FRONTAGE
"Street or parcel frontage" shall mean the length of a lot or parcel of land along or fronting on a
street or other principal thoroughfare but not including such length along an alley, watercourse,
railroad right of way or limited access roadway or freeway (see graphic illustration section).
§3200.61 STRUCTURE
"Structure" shall mean that which is built or constructed, an edifice or building of any kind, or
any piece of work artificially built up or composed or parts joined together in some definite
manner.
§3200.62 TEMPORARY SIGN
"Temporary sign" shall mean a sign which is not permanently affixed. Any other device
constructed of lightweight material used for the purpose of conveying a message.
§3200.63 TEMPORARY WINDOW SIGN
"Temporary window sign" shall mean a sign painted on the window or constructed of paper,
cloth or other like material and attached to the interior or exterior side of a window or glass area.
Does not include display merchandise.
§3200 .64 TOTAL AGGREGATE SIGN AREA
"Total aggregate sign area" shall mean the combined total display area of each sign located on
the premises.
§3200.65 UNLAWFUL SIGN
"Unlawful s ign" shall mean a sign which contravenes this guideline or which a public official may
declare unlawful if it does not comply w ith the City 's Desig n Standards se t forth in Se c tion 3228
of thi s_£Q.de f.'i~-se~ieA J228 Design StandafflS::h--becomes dangerous or a traffic hazard to
public safety, or a nonconforming sign for which a permit required under a previous ordinance
was not obtained.
§3200.66 WALL SIGN (FASCIA SIGN)
"Wall sign (fascia sign)" shall mean a sign attached to or erected against a wall of a building .
Any sign affixed in such a way that its exposed face is parallel to the plane of the building. Wall
signs include most types of signage that are attached to the face of a building wall. These
Include channel letters made out of wood, metal or plastic. Wall s igns mav be painted. Wall
Page 132 of 378
s,gns should be onented to ach ieve balanced composition and harmony wi th other architectural
elements of a buil dmg facade . Wall sign s s hould be placed on a fl at building surface and should
not be placed over or otherwise obscure architectural building feature s.
ARTICLE 2. PERMITS, FEES, INSPECTIONS, APPROVALS AND INDEMNIFICATIONS
SECTION:
§3220 Permits Required
§3221 Application For Permit
§3222 Building, Encroachment. And Electrical Permits
§3223 Issuance Of Permits
§3224 Signs Exempted From Permit Requirements
§3220 PERMITS REQUIRED
Except as otherwise provided within these regulations, it shall be unlawful for any person to
erect, construct, enlarge, move or convert any sign within the city limits. or cause the same to
be done. without first obtaining a sign permit for each such sign from the buIld1n9
insposl orBuilding Official as required by these regulations. These directives shall not be
construed to require any permit for the repainting. cleaning and other normal maintenance or
repair of a sign or sign structure for which a permit has been previously issued, so long as the
sign or sign structure is not modified in any way.
§3221 APPLICATION FOR PERMIT
Application for such permits shall be made upon forms provided by the Building Official euild1ng
iA~{)r--and shall contain or have attached thereto the following information and material:
A. The consent of the owner or person entitled to possession or their authorized
representative or the sign user (name, address and telephone number).
B. Name, address, telephone number, license number of the sign contractor or sign erector as
required by ordinance.
C. A plot plan indicating the location of the building, structure, lot or parcel of property to which
or upon which the sign or other advertising structure is to be placed or erected, including data
showing building elevation and street frontages.
D. A detailed sketch with color swatches depicting the sign or sign structure and its relation to
the building or use which it i ntends to identify.
E. Copies of a plan showing:
1. Position of sign or other advertising structure in relation to adjacent buildings or
structures.
2. Construction design, size and type of material used.
3. A statement or diagram depicting the size and dimensions of all existing permanent
advertising displays on the premises at the time of application. Current dated photographs
may be used for this purpose.
§3222 BUILDING, ENCROACHMENT, AND ELECTRICAL PERMITS
A building permit shall be required for any sign which, in the opinion of the chief building official,
constitutes a structure or structural alteration. An electrical permit shall be required for any sign
Page 133 of 378
to be served by electricity. An encroachment permit shall be required from the city public works
department for any sign located within or projecting into the public right of way. Applications for
encroachment permits under this article shall be filed with the public works department
accompanied by a plot plan sufficient to show the details of the proposed sign size, height, any
other information deemed necessary by the planning director or public works director, and
application fees established from time to time by resolution of the city council adopted in
accordance with the procedures required by law. The public works director retains the right to
revoke any issued encroachment permit for a sign in the right of way determined to be a
nuisance or detrimental to the public safety or convenience.
§3223 ISSUANCE OF PERMITS
The Director of Community Development shall issue a permit for the erection, alteration or
relocation of a sign within the city when an application therefor has been properly made and the
sign complies with all appropriate laws and regulations of the city.
Every permit issued by the Director of Community Development under the provisions of this
article shall expire by limitation and become null and void if the work authorized by such permit
is not commenced within sixty (60) days from the date of such permit, or if the work authorized
by such permit is suspended or abandoned for a period of one hundred twenty (120) days or
more at any time after the work is commenced. Before such work can be commenced or
resumed thereafter a new permit shall first be obtained and the fee therefor shall be one-half
(1/2) the amount required for a new permit for such work, provided no changes have been made
or will be made in the original plans and specifications for such work; and provided further, that
such suspension or abandonment has not exceeded one year.
The director of community development may, in writing, suspend or revoke a permit issued
under provisions of this article whenever the permit is issued on the basis of a material omission
or misstatement of fact, or in violation of any provisions of this article.
A. Revocation: The building inspector may, in writing, suspend or revoke a permit issued
under the provisions of these regulations whenever the permit is issued on the basis of a
misstatement or omission of material fact or fraud or failure to comply with this ordinance.
B. Review: The building inspector may, in writing, deny issuance of a permit when in fact the
sign or sign structure in question requires review and opinion for quality construction and design
standards. Such review of the application will then be conducted by the building code board of
appeals and a decision rendered within fourteen (14) working days after the initial permit
application was filed with the city.
§3224 SIGNS EXEMPTED FROM PERMIT REQUIREMENTS
The following signs do not require a sign permit:
A. Professional or business signs in residential zones not to exceed two (2) square feet in
area for home occupations as allowed by the zoning ordinance.
B. For real estate signs, no single face may exceed six (6) square feet for each single-family
home or duplex, and sixteen (16) square feet for multiple-family uses. Signs for commercial
uses may not exceed thirty two (32) square feet per face. These signs must be removed when
the property is taken off the market.
C. One political campaign sign on private property not exceeding four (4) square feet in area
or four feet (4') in height. These signs shall be removed within ten (10) days following the
elections. Such signs should not be erected prior to eighty-eight (88) days before the election.
Page 134 of 378
Property owners and residents are strongly encouraged to comply with this eighty-eight (88) day
limit. The City shall post on the portion of its website where the City posts the "voluntary
spending limit candidates/committees" list pursuant to section 208107 of this code, a list of
candidates and campaign committees who have committed in writing to distri buting and posting
campaign signs on private property no more than eighty-eight (88) days before the election.
D. Names of buildings or dates of erection of buildings when cut in a masonry surface or
constructed of bronze or other incombustible material.
E. Traffic or other municipal signs, railroad crossing s igns, danger and other such emergency
signs including wording painted on streets.
F. Signs of a directional nature for special events not to exceed twenty four (24) square feet
each to be allowed for the duration of the event, but not to exceed fourteen ( 14) days.
G. Permanent signs serving as directional signs to institutes of an educational, religious,
charitable or civic nature not to exceed four (4) square feet in area.
H. Directional signs located within parking lots identifying the entrance and exit and other
directional i nformation only. Such signs shall not exceed four (4) square feet each or eight (6)
square feet for all such signs per acre of parking.
I. Signs showing the location of public telephones, restrooms and underground utility facilities.
J. Signs (or decals) advertising credit cards, association memberships or trading stamps not
to exceed two (2) square feet for each sign.
K. Holiday lights, decorations and displays, provided such lights, decorations and displays are
removed within ten ( 10) days after the holiday.
L. Any sign, posting, notice, etc., placed by or required by a governmental entity in carrying
out its responsibility to protect the general health and welfare of the community.
M . Street signs and address numbers.
N. Downtown parking district signs with business identification.
0 . Pa inted Wall Sig ns or W indow Signs that do n ot re qu ire a ·su1ld 1ng ', 'Electrical ' or
'Encroachment' perm it and that comply with all requirements of ~Section 3227 of th is Code.
~Signs prohibiting park ing on private p roperty in conformance with .§.section 7389 of this
code.
Q . Government(ll_Qr emergency s iq na ge re qu ired for oubfic safet y.
R. Substitutio n: Sub ject to the property owner's consent and p rovided , that the s,gn is
otherwise lega l without consideration of message content , an existing commercial sign may
substitute without review b y the Community Devetopment Dir~~tor, should no bu ilding permit be
requ ired . S uch substitutjoD...9f message may be made without an y additional app roval or
permitting . Th is provision p revails over any more speci fic provis ion to the contrary with in this
CGhapter. Th is provision does not create a right to increase th e total amount of s ignage on a
parcel, lot. or la nd use: does not affect the req u ireme nt that a sign stru cture or mounting device
be prgporlyduly _permitted ; does not allow a c h ang_e m the p h ysical stru cture o f a sign or its
Page 135 of 378
mounting device. and does not allow t he substitution of an off-si te commercial message ,n place
of an on-s,te commercia l message .
S. Signs or advertisements pain ted or conveyed on pavement as part of a Ci ty-recognized
event ,
ARTICLE 3. GENERAL PROVISIONS
SECTION:
§3225 : Regulations
§3226: Prohibited Signs
§3225 REGULATIONS
A . Signs attached under a marquee shall have a vertical clearance of eight feet (8') between
the existing or future grade of the finis hed sidewalk. Such signs shall be limited to four (4)
square feet in area on each side if a double faced sign; a s ingle faced sign shall be limited to
four (4) square feet in area; one sign per occupant.
B. No sign shall be located so as to create a safety hazard by obstructing vision, or shall
interfere with or resemble any authorized warning or traffic sign or signal.
C. A projecting sign shall have a minimum clearance of eight feet (8') above the existing or
future grade of the finished sidewalk, and a minimum clearance of fifteen feet (15') above an
area used for vehicular movement. Multip le projec ting si gns shou ld not be install ed within ten
fe et (10') of each other 1f on the same property and should be separated from pro jecting signs
on adjace nt prope rties by ten feet (10 '} to ensu re proper visib1hty.
D. These regulations shall apply only to those signs which are located outside of buildings or
which are directly affixed to the inside of a window vis i ble from a pu blic fron tage. Where signs
are affixed to or painted on a window. such signs shall not exceed twenty fwe.-percent (2Q~%) of
any window area, and such signs shall be counted as part or all of the permitted sign area
except as allowed in §section 3227 of this CGhapter. No sign permit shall be requ ired for
window si gnage that corn pl iesy with th is sta ndard an d does not require q_Qu ilding perm it.
Window signs sho uld be sca led to the pedest rian and oriented to wmdow shopper s o n the
sidewalk. Window sig ns should be limited to sma ll graphi cs, business logo, and text. A w in dow
si g n shou ld not obscu re the view in to a store or place of business .
E. Temporary construction, development and subdivision sales signs are permitted in any
residential zone providing the total aggregate area for all such signs does not exceed thirty two
(32) square feet, and providing that no single face sign exceeds twelve (12) square feet. Sign
height for any given sign may not exceed ten feet (10'). Signs will be permitted to remain for a
maximum period of one year, but must be removed upon completion of the project.
F. Temporary construction, development, subdivision sales, lease and real estate signs are
permitted in any commercial or industrial zone, if freestanding. The tota l aggregate area for all
such signs may not exceed sixty four (64) square feet, and no single face sign may exceed
thirty two (32) square feet. Sign height fo r any given freestanding sign may not exceed ten feet
(10'). Signs will be permitted to remain for a maximum period of one year but must be removed
upon completion of the sale, lease or project.
G. Murals on pnvate co mmercia l stru ctu res are allowed subject to review and issuan ce of a
m ura l permit by the f)laAA~~issionZooing ~A+Strator Desig n Review Board as-a--
~ular agenda Item. Criteria upon which murals will be evaluated as both art and advertis ing
Page 136 of 378
are: compatibility with surrounding environment and community in general; appropriateness to
site: relationship to use of building upon which it is placed; impact on motorists and traffic
hazards; advertising potential. Written messages are discouraged. Any area determined to be
advertising and allowed to remain in the mural shall be counted as part of the allowed parcel
signage. Mural pe rm its on private structures are not subject to recommendation from the Design
Rei.ti&111 Boai:gZoning Admin_i str_ator, unless a comp o nent of a Site Development or Use Permjt
or requested by the Zoning Administrator_
H. Awning signs are allowed subject to review aA4 approi.ial by tho pla Anmg and oommurn ty
delielopmenl eepartmeot-and securing an encroachment permit from the Public Works
Department when located withi n the public right of way. Sign area shall be calculated as defined
i n section 3200.05 of this chapter. These shall not be considered as projecting signs, but do
constitute 'Sign Area '.
I. Governmental, educational, civic or religious special event signs may be posted up to twenty
(20) days prior to the event and taken down at least two (2) days after the event. Size shall not
exceed thirty two (32) square feet and there shall be no more than four (4) such signs. Signs
shall be approved by the planning director. This section shall not be applicable to handbills or
small posters for said events.
J. Signing for a project requiring a site development permit or use permit shall be reviewed by
the planning commission as part of the permit application process.
K. Banners, pennants and balloons (but not other gas filled figures) may be placed on an
occupant's property for: 1) a maximum of thirty (30) consecutive days per year to announce the
opening of a new business (including new management); and 2) a maximum of foFty fi11efi ft een
(145) days per year to advertise special activities or promote the business. The director of
pbnning amj Go mmtknity do1i1o lopmenl shall rei,ciew and appro¥e plans for s~uch signage tG-
ensure that it offers noshall not pose a hazard to the safe movement-tGof traffic and dG&& shall
not block permanent identification signs on neighboring properti es.
L. Signs installed pursuant to a uniform community oriented sign program designed to provide
direction, infom,ation or recognition to places, events, culture or other distinguishing aspects of
the c ity of Ukiah. The sign program application specifying signage area, type, size, height,
location, design, colors, materials and other information to ensure the sign program will enhance
the vitality and character of the city of Ukiah shall be reviewed by the design review board and
such sign program authorized by the city council.
§3226 PROHIBITED SIGNS
T he Csitv has a com pellin g interest inte p ro hib ~tin g the following cate gories of sign s to furtb er
the findings and purpose of th is Chapter. All s igns below are specifically identified as prohibited
w ith li mited exceptions. Sign types which, in the determination of the Community Development
D irector, are simi lar to thos e lis ted in th is Ssec tion orbut which are not expl icitly descri bed in
these regulations are also proh ibited : The follow in g -s+g~e-1}r~l)i.tee-witrnR-~ity·
A . Attention-Getting Devices : Flashing, rotating, animated, blinking and moving signs.,_
includmg dynamic digital signage such as video screens , LED displays with frequent image
c hanges, or scrolling text.~
B. Miscellaneous signs and posters and the tacking, pasting or otherwise affixing of signs of a
miscellaneous character visible from a public right of way. Signs located on the wall of buildings,
Page 137 of 378
barns, sheds, trees, .Y.!!!!rLpoles, posts, fences or other structures are prohibited unless provided
for under other provisions of these regulations.
C. Any sign affixed to any vehicle or trailer on a public rig ht of way or public property unless
the vehicle or trailer is intended to be used in its official capacity and not for the sole purpose of
attracting people to a pl ace of business.
D. Banner flagss, pennants, searchlights, twirling signs, balloons or other gas filled figures
placed on an occupant's property or in the public right of way, except as otherwise provided by
this chapter. A ir-powered inflatable advertlsmg device featuring oscillating, flex ible tube-like
figures designed to attract attention through constant motion are similarly prohibited.
E. Flags other than those of any nation or corporation. Flagpoles shall be located outside of
required setback areas and comply with all A irport Compatibility standards. Flagpoles consistent
with this Ssection do not require a s ign permit but may require building, electrical or mechanical
permits. In residential zoning districts wall -mounted flags which do not proIect above the roofline
are exempt from permit requirements . Temporary flags are s imilarly prohi bited , unless
associated with a City-approved event.
F . Portable or wheeled signs, except the following:
1. Real estate signs not exceeding s ix (6) square feet per side placed on the offered
property.
2. Temporary portable signs as provided by this chapter.
G. Any sign that utilizes visible guywires, angle irons and iron frame structures, unless
construction is otherwise impractical, provided that decorative metal frames may be approved
by the Director of planning and Community Development when consistent w ith a historical or
architectural style exhib ited on the property.
H. Signs emitting audible sounds, odor or visible matter. including any Interactive fuel
dispenser screen that conveys advertisements , yldeo or interactive media.
I. Signs which purport to be, or are an imitation of, or resemble an official traffic sign or signal,
or which bear the words "stop", "go slow", "caution", "danger", "warning" or similar words.
J. Signs. which by reason of their site, location, movement. content, coloring or manner of
illumination, may be confused with or constructed as a traffic control sign, signal or device, or
the light of a road or emergency equipment vehicle .
K . Outlining of a building by means of exposed neon tubing, exposed incandescent lighting or
other artificia l lighting or an equivalent effect is prohibited.
L. Signs which are located on or project over the roof of a building or structure.
M. Off premises signs shall not be permitted within the city limits, except the following:
1. Rea l estate "open house" signs not exceeding six (6) square feet placed on private
property with permission of the property owner ( directional type). Such signs shall be
allowed only during hours of open house.
2. Temporary portable signs as provided by this chapter.
Page 138 of 378
N. Corner properties with freestanding, projecting, portable and other detached signs from the
ground level to eight feet (8') in height shall be prohibited in the area formed by measuring at
the property line a distance of thirty feet (30') from the point of intersection of the two (2) streets,
and connecting at these lines in triangular fashion, provided that signs within this area may be
allowed subject to approval of the public works director and securing an encroachment permit
from the public works department when located within the public right of way.
0. Signs which physically or visually move, scroll, rotate or create an illusion of movement, or
which have parts, messages, or surfaces that physically or visually move, scroll, rotate or create
the iflusion of movement, or which emit audible sound or noise. Th is includes but Is not limited
to electronic or digita l signs with frequently c ha nging i mages, video displays, an d animated
graph ics . Electronic Message CentersJ..EMC Signs.) that use Digital Dis play Signs or other
means to p resent images or messages are al so proh ibited. Th is p rohibition will (:Gees not apply
where preempted by state law for fuel price s ignaqe or other ap plicable law.coGles .)
P . Signage advertising cannabis, alcohol, or tobacco products or businesses Cannaei s,
alGoh ol or \obacco si gnaqe that includes depictions or images of mi nors or anyone under
twenty-one (21) yea r s of age: images th at ar e attractive to chil dren s uch as cartoons. likeness.
characters, or phr ases used to advertise to childre n, i mi tates logos or images imitati ng candy
packag ing or labeling , or use of th e terms or such a va r ian t in spelling such terms that is
attracti ve to child ren.
Q . Outdoor advertisin g dis pl ays s u ch as b illboards, and all off-si te c ommer cial signs that
disp lay advertising for a b u siness, commod ity. service, fac ility, or oth er such m atter that ls not
located, c o ndu cted, sold, o r offered upon the premises w h ere the s ign is loca ted are proh ibited
w ith i n th e City of U k iah .
R . Ba ckl it Tran slu cent Awning Sign s: A ny sign located on an awning that is tra ns lucent or
semi-transp arent and ill umin ated from a light source under or withi n the awning.
ARTICLE 4 . GENERAL SIGN REGULATIONS
SECTION:
§3227 Permitted Sign Area, Encroachment, Height, Number, Illumination And Movement
§3228 Design Standards
§3229 Illumination
§3227 PERMITTED SIGN AREA, ENCROACHMENT, HEIGHT, NUMBER, ILLUMINATION
AND MOVEMENT
A Commercial And Industrial Zones:
1. One and one-half (1 1/2) square feet of sign area for every ground level linear foot of
parcel frontage. No more than two-thirds (2/3) of this allowed signage to be freestanding.
2. On comer lots the maximum allowable number and square footage of on site signs are
permitted for each street frontage up to two (2). Said maximum allowances, however, are
not transferable either in whole or in part from one street frontage to another. e-K~.when-
~ si~*& p~acod 3t a kH=iy fi.1J&4egree (450) angle m th o corner of tho parcel, in wnict:i case
si-te~olopmo nt ic rec=tuired .~
3. In no case shall the total square footage of signs on a building frontage exceed the
number of linear feet in the frontage or five hundred (500) square feet, whichever is the
lesser figure.
Page 139 of 378
4. Signs in commercial and industrial zones shall not overhang the public right of way in
excess of four feet {4').
5. The provisions of this section do not prohibit in addition to other freestanding signs, one
portable sign per parcel. subject to the following :
a. Sign area shall not exceed six (6) square feet per side and four feet (4 ') in height.
b. The sign shall be removed during hours that the business is not open to the public.
c. In cases where more than one business is located on a parcel, the total number of
signs under this section shall not in the aggregate exceed the following :
(1) One portable sign per fifty (50) linear feet of street frontage per parcel. When four
(4) or more businesses are located on a parcel under one ownership, one portable
sign per four (4) businesses shall be permitted. Except, on parcels w1th1n lh~
downto•.vn ,ev1tah2at1on dtstf1.GC -where there is no setback between the building and
the public right of way line and a freestanding or projecting sign is not feasible, one
sign per business shall be allowed, not exceeding one sign per fifteen (15) linear feet
of street frontage per parcel.
{2) The sign(s) allowed by this section shall be placed along the street frontage of the
business; or may be oriented to parking areas, pedestrian malls or internal courts on
the same parcel.
(3) Parcels with no public street frontage other than the accessway (flag lots) shall be
allowed one off premises sign, regardless of the number of businesses, placed near
the primary entrance to the parcel with either the approval of the owner of the
property where the sign is placed or with the issuance of an encroachment permit if
located within the public right of way.
d. The sign shall at all times present a lastefully designed and well maintained
appearance. Notwithstanding their temporary nature, such signs shall not be made of
ca rdboard or similar materials which exhibit a makeshift or haphazardly constructed or
designed appearance.
e. Notwithstanding section 6170 of this code, signs allowed by this section may be
placed within the public right of way, provided an encroachment permit has been issued
by the public works department and compliance therewith is maintained. In addition:
(1) Signs in the public right of way shall be maintained free of appendages or
conditions that pose a hazard to pedestrians and vehicles, and ensure vist,Jally
impaired pedestrians can detect the sign safely. Supporting members should be
located within the footprint of the sign to prevent tripping ; any projection shall be flat
and measure no more than one-half inch (0.5"} in height above the sidewalk surface.
Dome shaped support bases are prohibited. The sign shall not be secured to trees,
hydrants, street signs, or any other infrastructure by any means. The sign shall not
be illuminated.
(2) Sign placement shall provide for the safe and unobstructed movement of
pedestrians and vehicles including adequate sight distance to the satisfaction of the
plaMtl)g Communitv Develop ment Director and Public Works Director. The
placement of signs shall maintain a minimum five foot (5') wide clear space on any
Page 140 of 378
sidewalk or pedestrian path and be coordinated with other elements to provide for
the public convenience, reduce hazards, and maintain an uncluttered and
unobstructed appearance. Signs shall be situated so that neighboring businesses
and au legal signs are visible to pedestrians and motorists.
f. Deviations from the provisions of this subsection, excluding the requirement for
issuance of an encroachment permit for signs placed in the public right of way, may be
allowed pursuant to the approval of a use permit.
6. Parcels under one ownership which contain four (4) or more businesses may erect a
freestanding sign in addition to other permitted signs are which:
a . Constitutes the single freestanding sign permitted in subsection A5 of this section.
b. Shall not exceed two hundred (200) square feet. One hundred (100) square feet of
the total sign area may be used for individual identification signs uniform in size, shape
and lettering.
c. Shall not exceed thirty feet (30') in height and shall have a minimum clearance of ten
feet { 1 0') from the finished grade of the existing or future sidewalk.
d. Shall not contain "reader boards1
'.
7. Regardless of any other provisions to this section, no sign attached to a building shall
exceed the roof height of the main building on a parcel. Freestanding signs may exceed the
roof height of the main building, providing the sign is thirty feet (30') or less and subject to a
site development permit.
8. Signs in commercial and industrial zones, if illuminated, shall be indirectly illuminated,
i.e., shall not have directly exposed bulbs, tamps, tubes or other illumination devices ..
Exposed bulbs may be permitted as a design fea ture. as part of a Stte Development or Use
Permit.
9. Signs in commercial and industrial zones shall not flash, revolve, move or be animated in
anyway.
10. A shoppi ng center, in addition to the signing permitted each occupant on t he basis of
their frontage, may have freestanding main identification signing with area equal to one-
fourth ( 1 /4) square foot for each ground floor foot of total building frontage up to a maximum
of two hundred (200) square feet. This signing may be a name , a roster of tenants or a
combination thereof. The maximum height of this freestanding sign shall be thirty feet (30').
11. Placement of signing shall be limited to street frontages and business frontages except
sign orientation to parking areas, freeways, pedestrian malls, internal courts or sign
programs may be allowed subject to a site development permit.
12. Pfet;)ar~.iJGsoliR0 and-~OOffiA9 businesses sp.eciflcatly related to the traveling
public a long U.S. 101 free•.w-y within s»c~uooree--feet E600't~ihe freeway oooteflioo-ana
throe.f:loo9f00 feat-{~'➔ ef tRe-semef\iA&-ef.aAy IAterseetiAg stFeet within lhe eily limits ma~
have the allo·ll!ed single. ffOestaFlding sign at-a t\ei§ht no t.-~e~XGeed fifty foot (60'-►•r~'8ss
ef.tt:le-fflafA--91:ff~Re½Jht,-wtth plam'lin~ somm,ssien -slte de·,elopment permit appro·,al.
St§fl placement for bottl fi:eestanding and attached shall • eflt
permit.
Page 141 of 378
At such lime that a fmeway logo boaU:1 ~&tern 1s 1i;1 J}JaGe tPe~s~l~~visiellS oo ion§ei:
apply and the s.gns--w11l f.lave-le-conf-Orm te, t-Re--~oo oral pro..,.1s1ons of tho city of U~iah sign
ord,nanse . .Adi such signs mu&t--0&-r,e,:J'!o•,ee •i:t..f.av,er eJ ll=iefFeeway 18§& ~-e~m witR+A
three (3) years of availability of the logo system .
B. R-3, General Multiple-Family Zone And P, Public Zone:
1. The total permitted sign area is one-fourth (1/4) square foot for each linear foot of the
longest property frontage. In no case shall a sign exceed forty (40) square feet in total area.
2. In no case shall there be more than one sign for any one use in these zones.
3. Signs in the R-3 and P zones shall not revolve, flash, move or be animated in any way,
nor shall such signs be illuminated other than by low level indirect lighting devices.
4. Freestanding signs in the R-3 and P zones shall not exceed four feet (4') in height and
shall be either of wood or masonry construction.
5. Signs in the R-3 and P zones shall not encroach into the public right of way.
6. Signs advertising home occupations shall conform to the requirements of subsection C1
of this section.
7. Signs in the R-3 and P zones which are attached to buildings shall not exceed the eaves
height of the first story of the main building on any parcel.
C. R-1 , Low Density Residential And R-2, Multiple-Family Residential District:
1. One sign not exceeding two (2) square feet in total area attached to the principal
structure on a parcel for the purpose of identifying the occupant of the parcel or a home
occupation.
2. One sign not exceeding two (2) square feet in total area attached to a curbside mailbox
for the purpose of identifying the occupant of the parcel or owner of the mailbox.
3. S igns in the R-1 and R-2 zones shall not flash, revolve, move or be animated in any way,
nor shall such signs be illuminated other than by low level indirect lighting devices.
4. S igns in the R-1 and R-2 zones shall not encroach into the public right of way except
where attached to a curbside mailbox.
5. Signs in the R-1 and R-2 zones shall not exceed the eaves height of the first story of the
principal structure on a parcel.
6. Permanent signs serv1ny i Ofw ith messaging of an educational , religious, chari table o r
civic nature shall be allowed a totql_Q ermitted sign area that 1s one-fourth ( 1/4 l square foot
fo r each li near foot of the longest property fronta ge. In no c ase shall a sig n exceecjJ.orty (40 }
square feet in total area .
D. Nonconforming Signs: Signs that do not otherwise conform to the requirements of this
chapter and are either necessarily temporary or unusual because of the unique character of a
site, may be approved by the planning commission in the form of a use permit.
§3228 DEStGN STANDARDS
Page 142 of 378
In addition to meeting all crite ria of Se c tion 3227, all signs shall be conststent w ith the following
design principles:
A. Architectural Compatib ility
1. Signs shall be proportional to the building facade and located with in designated
sign areas that do not exc eed the allowable sign a rea per Se ction 3227 .
2. Signs shall use materials, colors , and sha pes that match or com Qlement th e
architectural style of the building .
3. Signs shall not obstruct or alter architectu ral features , such as cornices , columns.
or decorative mold ings .
B . Scale, Proportion, and Placement
1. Sig n s shall be in scale with the building and sized to fi t with in archttectural sign
bands, panels, or other designated areas .
2 . Signs shall maintain a minimum clearance from buildin g edges a nd architectural
e lements, en suring visual separation from adjacent structu res.
3 . The outer p erimeter of any sign shall not extend bey ond the bui ld iog feature to
wh ich it Is attached
C. St gn Quality and Installation
1. Signs shall be constructed from d urable materials, includin g wood , metal. or
comparable high-qu ality materials that ensure long-term integrity.
2 . Ten1Porary material s such as foam , poster board , flat p lastic , or other non-
durable materials are prohibited for permanent s ignage.
3. Plastic . plywood , or pressed board shall not be used as primary materials for
permanent signs un less allowed as a temporary sign under Section 3225(k) o f
th is Code .
D . J::!istoric Resou rces and Distric ts
1. S igns insta lled on des ignated historic buildings or within h istor ic d1stncts shall be
consistent w it h the Secreta ry of the Interior's Standards for the T reatment of
Histor ic Properties .
2 . Sign material s, colors, and mounting methods s hall be cons is tent w ith the h istoric
character of the structure and surrounding district.
3 . S ign s shall not obscure or damage historic architectural features.
E . Non -Commerc ial Zones
1. Internally illuminated s igns (including c h annel letters, marquees, or c abinet signs)
are p rohibited in non-commercia l zones.
2 . Sign bases, fra mes, and moun ting hardware shall be constructed from material s
consistent wi th the p rimarv buildin g's architectural desm
Page 143 of 378
3 . Sign colors and fin ishes shall be non-reflective to m1n im1ze glare and visual
disruption m non-commercial areas .
§3229 ILLUMINATION
All signage shall comply with standards designed to mInimIze light pollution by controlling the
amount, direction. and intensity of artificial ltghting to preserve the visib ility of the night sky.
including the following :
A . Lighting for signs shall not create a hazardous glare for pedestrians or vehicles either i n
a public street or on any pnvate premises.
B . Illuminated signs shall be turned o ff or dimmed in brightness from 10:00 PM to 6:00 AM
unless the business operates during those hours.
C. The light source, whether internal to the sign or external. shall be shlelded from view.
This requirement is not intended to preclude the use of diffused exposed neon. LED . or
similar features.
D . Sign illumination for externally illuminated signs shall utilize focused light fixtures that do
not allow light or glare to shine above the horizontal plane of the top of the sign and to
limit direct illumination of any object other than the sig n or onto gny..,P ublif. right-of-way or
adjoining property
E. Each sign shall be designed so that 11tuminat1on does not exceed one hundred luxes (ten
foot-candles) measured at a distance of ten feet from the sign.
1. If illumination of monument si gns Is desired. then external illum1nat1on or halo
lighting is preferred .
ARTICLE 5. REMOVAL AND DISPOSITION OF SIGNS; ABANDONED SIGNS
SECTION:
§~3230: Maintenance And Repair
§32 2-Qll: Abandoned Signs
§32 32JO: Sign Removal
§1228 3230 MAINTENANCE AND REPAIR
Every sign shall be maintained in a safe, presentable and good structural material condition at
all times, including the replacement of defective parts, painting, repainting, cleaning and other
acts required for the maintenance of said sign. If the sign is not made to comply with the
requirements of this Section. the Building Inspector may require its removal.
§~29 3231 ABANDONED SIGNS
A. Except as otherwise provided, any sign which is located on property which becomes vacant
and unoccupied for a period of sixty (60} days or more, or any sign which pertains to a time,
event or purpose which no longer applies, shall be deemed to have been abandoned. The
Building Official ~shall prepare a notice which will describe the sign and specify the
violation involved and which shall state that if the sign is not removed or the violation is not
corrected within ten (10) days, said sign shall be removed by the Building Inspector in
accordance with the provisions of this ordinance. All notices sent by the Building Official
lnspoct~shall be sent by certified mail. Any time periods provided in this Section shall be
deemed to commence on the day of the receipt of the certified mail.
Page 144 of 378
Any person having an interest in the sign or the property may appeal the determination of the
Building Official klspe,Gtor ordering removal of compliance by filing a written notice of appeal
with the Planning Commission within thirty (30) days after the date of mai ling the notice, or thirty
(30) days after receipt of the notice if the notice was not mailed. Permanent signs applicable to
a business temporarily suspended because of a change of ownershi p or management of such
business shall not be deemed abandoned, unless the property remains vacant for a period of
four (4) months or more.
B. When ,tis determined by the Building Official 1Aspec4Gr that said sign shall cause imminent
danger to the public safety, and contact cannot be made with a sign owner or building owner, no
written notice shall have to be served . In this emergency situation, the Building Inspector may
correct the danger. The Building Offic ial Inspector shall cause to have removed any sign that
endangers the public safety, such as an abandoned , materially dangerous, electrically or
structurally defective sign, or a sign for which no permit has been issued according to the
provisions of this ordinance. Any sign removed by the Building Officia l l nspec4or pursuant to the
provisions of this Section shall become the property of this City and may be disposed of in any
manner deemed appropriate by the City. The cost of removal of sign by the City shall be
considered a debt.owed to the C ity by the owner of the sign and the owner of the property and
may be recovered in an appropriate court action by the City or by assessment against the
property as hereinafter provided . The cost of removal shall include any and all incidental
expenses incurred by the City in connection with the sign's removal.
C. A stgn own er or b u ilding owner who does not remove an abandoned sign or otherwise
correct a violation u nder th is Section with in the time frame for no tice and , if a ppl icable, ap pea l.
may b e su b1ect to f ines p ursuant to Section 3 238 of this Chapte r .
§323 0i SIGN REMOVAL
When it is determined by the Building Official l nspectGr that a sign has been damaged beyond
fifty percent (50%) of its initial capital investment value, or when the face of a sign requires
alteration or change, such sign must then be made to conform to all provisions within this
ordinance.
ARTICLE 6. CONSTRUCTION SPECIFICATIONS AND SAFETY
SECTION:
§3234-~: Compliance W ith Building Code
§32312 : Construction Of Signs
§323~4-COMPLIANCE WITH BUILDING CODE
All signs shall comply with the appropriate detailed provisions of the City Building Code and the
Uniform Sign Code relative to design and construction, structural integrity and connections and
safety. Signs shall also comply with the provisions of the applicable electrical code and the
additional construction standards set forth in this Section.
§323~ CONSTRUCTION OF SIGNS
A Each sign hereafter erected or remodeled shall bear, in a permanent position, clearly
legible identification decals stating the firm or corporation responsible for its construction and
erection. Electric signs shall be marked with input amperages at the full load input.
B . Each sign shall have a specified sticker provided by the Building Oepartm eRt Division that
identifies the permit number that was orig inally issued by the Building Offtcta l In spector , and
Page 145 of 378
such sticker must be visibly placed on the frame or outer perimeter of the sign. Within one year
of the adoption of this Code all legal signs shall be identified and appropriately marked.
C. No sign shall be erected, constructed or maintained so as to obstruct any fire escape,
required exit. window or door opening , unless authorized by special user permit. No sign shall
be attached in any form, shape or manner which will interfere with an opening required for
ventilation, except in circumstances when not in violation of the Building or Fire Prevention
Codes.
D. Signs shall be located in such a way that they maintain horizontal and vertical clearance of
all overhead electrical conductors in accordance with the Electrical Code and the regulations of
the Public Utilities Commission.
E. Certain signs shall be properly guttered and connected with downspouts to storm sewers
so that water will not drip or flow into public sidewalks or streets.
F. All permanent freestanding signs or poles shall be self-supporting structures erected on
and permanently attached to concrete foundations. Such structures or poles shall be fabricated
only from steel or other such materials as approved by the Building Code.
G. All signs of a building shall be constructed to withstand wind loads of thirty (30) pounds per
square foot of the total face area of the letters and other sign surface.
Note The w1 00 load q ueted -awv.e I&~ ~R=ia.l "'"~ a4iG mY&l t-e aQJvsleG f.er ~s
~o \;jAUSUally Righ velocity WlAd5 and wiAG conchlt~
H. No sign shall be suspended by chains or other devices that will allow the sign to swing due
to wind action. Signs shall be anchored to prevent any lateral movement that would cause wear
on supporting members or connections.
ARTICLE 7. NONCONFORMANCY
SECTION:
§3233§.: Nonconforming Signs
§323~3 NONCONFORMING SIGNS
A. All permanent signs and sign structures which were erected and in existence prior to the
effective date of this ordinance or any amendment thereto, and which were at the time of such
e rection or establishment in compliance with all then applicable statutes and ordinances, but
which do not meet requirements of this ordinance, shall be permitted to remain in existence
notwithstanding their nonconforming character, providing that such signs and sign structures
remain in full compliance with Chapter 7, Articte 8 of this division, and providing further that the
sign does not require any additional permits under Chapter 7, Article 3 of this division or
removal under Chapter 7, Article 5 of this division. The provisions of this paragraph will apply to
any and all areas upon annexation.
8. All temporary signs and temporary sign structures which were erected and in existence
prior to the effective date of this ordinance, but which do not meet the requirements of th is
ordinance, shall be permitted to remain in existence notwithstanding their nonconforming
character for a period of IW(ly thirty (~GO) days from the effective date of this ordinance.
Thereafter all such signs and sign structures shall be in violation of this ordinance and subject to
removal as in the case of any othe r illegal structure or use , subject to the exceptions set forth
herein.
Page 146 of 378
C. All signs or sign structures which, at the time of adoption of this ordinance, whirl, blink,
rotate, move or are animated shall be removed or cease to whirl. blink, rotate, move or be
animated within ~thirty (J,60) days of the effective date of this ordinance. 1f unable to
demonstrate their nonconforming status with regard to flashing, rotating, animated, blinking and
moving signs, 1ncJud ing d ynamic d igital signage such as video screens , LED displa ys with
frequent tmage changes, o r scroll ing text.
D. All signs or sign structures associated with a business shall be made to conform to this
ordinance upon sale or transfer of said business, change of business name or other situation
requiring modification to sign or sign structure provided if the only change is the sale or transfer
of business, said sign shall be removed upon the expiration of one year from the date of said
sale or transfer. The City Council finds that this is a reasonable amortization period because all
signs which must be removed under this Section have been in existence for at least three (3)
years prior to the effective date of this ordinance.
E. Ordinary maintenance and associated minor repairs may be made to any nonconforming
sign providing no structural alterations or design changes are made. Other repairs, alterations,
or design changes may be permitted; provided, that a use permit shall be first secured in each
case and that such repairs, alterations or design changes comply all other provisions of thts
Chapter 7.
ARTICLE 8. RESPONSIBILITY
SECTION:
§323.24: Responsibility
§323§4 RESPONSIBILITY
The owner or authorized representative or sign user of the property upon which the sign or
advertising structure is located shall be responsible for its proper maintenance and repair.
A All signs shall be subject to an inspection by the Building Inspector O fficial or his authorized
representative .
B. All signs erected, altered or relocated shall be inspected every two (2) years to determine
that the sign has been maintained in such a manner as to insure that the sign is safe as to
electrical, structural and material specifications as provided for in these guidelines.
C. The Building Official Inspector may dedare any sign unlawful if it endangers public safety
by reasons of inadequate maintenance, dilapidation or abandonment. Any such declaration
shall state the reasons for declaring that the sign constitutes a safety hazard to the general
public.
ARTICLE 9. VARIANCE
SECTION :
§323iZ.: Sign Variances
§3235I SIGN VARIANCES
Where practical difficulties, unnecessary hardships and results inconsistent with the general
purpose of this Chapter may result from the strict application of certain provisions thereof, a
variance may be granted as provided in §9231 et seq. of the Ukiah Municipal Code. Economic
hardsh ip shall not be considered a practical difficulty, unnecessary hardship, or a result
inconsistent with the general practice of this Chapter. Economic hardship is defined as the
actual expense of removing the nonconforming sign or causing a conforming sign to be erected.
Historical and architectural significance based upon age, design, construction materials and
Page 147 of 378
other criteria as determined by the City Council shall be utilized in determining appropriateness
of variances. The granting of a variance shall require a statement of findings by the Commission
noting the facts of the particular sign, not applicable to other signs generally which justify
issuance of a variance.
ARTICLE 10. PENALTIES AND VIOLATION
SECTION:
§323~6: Penalties For Violation
§323§6 PENALTIES FOR VIOLATION
Any person, firm or corporation failing to comply with violating :1ny of the provisions of this
chapter Chapter shall be guilty of a_n Infrac11onvIolat1on upon notification and failure to remove a
prohibited sign or address non-compliance within the period specified by the Community
Development Director or their .designee. Every such violation is punishable by: a) a fine not
exceeding one hundred dollars ($100.00) for a first violation; b) a fine not exceeding two
hundred dollars ($200 .00) for a second violation within one year; c) a fine not exceeding five
hundred dollars ($500.00) for each additional violation with in one year. Any violator shall b e
guilty of a separate offense for each and every day during any portion of which any violation of
this Chapter is committed, continued or permitted by any such person, and he/she shall be
punished accordingly .
ARTICLE 11. ILLUSTRATIONS
SECTION:
§3237: Graphics
§3237 GRAPHICS
The following graphics describe in illustrative form many of the terms , concepts and sign types
utilized in this chapter.
1) Area of A Sign: (§3200.05)
Page 148 of 378
j
I
I
I ~__,.!IIIIIFI I I
I ~11111!!~ I I--+
l J
.-~---~-,
I t
I L---,__,__ ___ J
2) Attached Sign: (§3200.07)
1 1
+---
1
I
I
I
I
--➔ l
J
Page 149 of 378
3) Detached Sign: (§3200.09)
4) Front Footage of Building Occupancy: (§3200.27)
Page 150 of 378
5) Height of Sign: (§3200.28)
6) Projecting Sign: (§3200.47)
FRONT FOOTAGE or
IUllOING OCCUPANCY
EAT
Page 151 of 378
• ..
7) Roof Sign: (§3200.51)
~~r
•
8) Street Frontage: (§3200.60)
Page 152 of 378
9) Prohibited Signs: (§3226)
Page 153 of 378
10} Proh ibited Signs: (§3226)
Page 154 of 378
11) Corner Lots: (§3227A2)
Page 155 of 378
Introduced by title only on , 2025, by the following roll call vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Adopted on , 2025, by the following roll call vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Douglas F. Crane, Mayor
ATTEST:
Kristine Lawler, CMC/City Clerk
Page 156 of 378
Page 1 of 2
Agenda Item No: 8.c.
MEETING DATE/TIME: 6/4/2025
ITEM NO: 2025-620
AGENDA SUMMARY REPORT
SUBJECT: Approval of Amendments to the City's Recruitment and Retention Incentive Program.
DEPARTMENT: Human Resources /
Risk Management PREPARED BY: Sheri Mannion, H.R. Director/Risk Manager
PRESENTER:
Sheri Mannion, Human Resources/Risk
Management Director; Sage Sangiacomo, City
Manager
ATTACHMENTS:
1. 2019-001 Administrative Policy - Recruitment and Retention Incentive Program_Revised
Summary: The amended Recruitment and Retention Incentive Program policy provides the City Manager with
expanded authority to offer both recruitment and retention incentives for classifications identified as difficult to
fill or at risk of turnover. Additionally, it increases the relocation reimbursement benefit to better reflect current
market conditions and the cost of moving to the Ukiah area.
Background: The Recruitment and Retention Incentive Program was originally adopted in November 2019 to
support recruitment efforts for critical classifications. Incentives such as hiring bonuses, relocation
reimbursements, housing assistance, and accrual adjustments have been offered under this policy to attract
qualified candidates. Given ongoing market demands that contribute to workforce challenges in rural
communities, it is essential to revise this policy to also emphasize the retention and development of existing
team members.
Discussion: The City of Ukiah provides a full range of complex services, many of which utilize positions that
require specialized training and certifications. Due to the nature of these specializations, as well as the
proximity to areas like Sonoma County and the Bay Area, it can be challenging to recruit and retain qualified
employees in Mendocino County. The revised Recruitment and Retention Incentive Program (Attachment 1)
reflects a deliberate approach to addressing these challenges by broadening the scope of the policy and
formalizing additional tools to support workforce stability and development.
One of the most notable additions is the inclusion of retention incentives—a recognition that retaining
experienced Staff is just as critical as recruiting new talent. Turnover in certain classifications creates not only
operational disruptions but also substantial training and onboarding costs. By authorizing retention incentives
for current employees in classifications deemed critical or difficult to fill, the City can take proactive steps to
stabilize its workforce and preserve institutional knowledge.
The policy also now includes a Critical Training Incentive and Service Agreement. While the City already
provides financial support for significant job-related training such as police academies, paramedic certification
programs, and electric utility schools, these investments have historically been made without a formal
mechanism to ensure service continuity. Given the public nature of the funds used to support such training,
the revised policy introduces a service commitment requirement. This agreement will ensure that employees
who benefit from City-sponsored training programs contribute a defined period of service post-completion, or
repay a portion of the costs if they voluntarily separate early. Service agreements will be developed as needed
and reviewed by internal counsel to ensure legal sufficiency and alignment with City policy. This change helps
protect the City’s investment and aligns with best practices in public sector workforce development.
Page 157 of 378
Page 2 of 2
Additionally, the relocation reimbursement benefit is recommended to increase from $8,000 to up to $10,000,
which is more consistent with the current cost of relocating to the Ukiah area. This adjustment makes the City
more competitive in attracting external candidates, especially in specialized fields where talent is in high
demand and relocation is often a barrier to recruitment.
These updates position the City of Ukiah to better compete for skilled employees while also reinforcing a
culture of accountability and investment in public service careers.
Staff recommends Council adopt the revised Recruitment and Retention Incentive Program administrative
policy to enhance the City’s ability to recruit and retain qualified team members.
Recommended Action:
It is recommended that Council adopt the revised Recruitment and Retention Incentive Program administrative
policy to enhance the City’s ability to recruit and retain qualified Staff by:
1. Expanding the purpose of the policy to include employee retention in addition to recruitment.
2. Clarifying the City Manager’s authority to approve retention incentives for existing employees in critical
classifications.
3. Requiring employees who receive City-sponsored training to sign a Service Commitment Agreement,
establishing a minimum service period and/or repayment obligation.
4. Increasing the relocation reimbursement benefit from $8,000 to $10,000 to reflect current market
conditions for moving to the Ukiah area.
BUDGET AMENDMENT REQUIRED: N/A
CURRENT BUDGET AMOUNT: N/A
PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: Various
REVENUE: No GRANT: No
PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A
COORDINATED WITH: Sage Sangiacomo, City Manager
STRATEGIC PLAN (SP): N/ASP 5C - Create, sustain, and advance a diverse and inclusive workplace and
workforce that reflects, values, and celebrates the diverse community we serve.
CLIMATE INITIATIVES (CI): N/A
GENERAL PLAN ELEMENTS (GP): N/A
Page 158 of 378
SUBJECT:
Recruitment and Retention
Incentive Program
ADMINISTRATIVE POLICY POLICY NUMBER EFFECTIVE/REVISION
DATE
PAGE
APPROVAL LEVEL: CITY MANAGER 2019-001 June 4, 2025 1 of 2
300 Seminary Avenue • Ukiah • CA • 95482-5400
www.cityofukiah.com
I. PURPOSE
The purpose of the Recruitment and Retention Incentive Program is to provide the City Manager with
additional recruitment tools to allow the City to be more competitive in attracting qualified candidates for
specific classifications that are deemed “difficult to fill”. These classes are defined as those that are highly
competitive in the labor market due to specialized skills and/or certifications, and/or those classes in which
there is a high turnover, which significantly affects the City’s efforts to recruit staff to provide essential public
services. In addition to recruitment, this policy supports retention strategies to recognize and invest in
existing employees whose continued service is vital to the City’s operational effectiveness and service
delivery.
II. ADMINSTRATIVE AUTHORITY
In cooperation with Human Resources and Department Directors, the City Manager is authorized to
approve recruitment and retention incentives during active recruitments, and to designate approve the
classifications eligible to receive such incentives. The City Manager may also authorize retention incentives
for exiting employees in critical positions or classifications at risk of turnover when justified by operational
necessity or labor market conditions.
Recruitment incentives defined in this policy are provided by the City of Ukiah outside the negotiation
process and may be modified or discontinued at any time at the City’s discretion.
The City Manager shall exercise final authority regarding the interpretation of program policies and eligibility
for incentives payments consistent with the intent of this program. The City Manager is authorized to refine
implementation procedures of this program as deemed appropriate and select which incentive(s) are
appropriate to achieve the defined purpose of the policy for specific classifications and at select times. In
whole or part, the City Manager may suspend or terminate this program should such incentive no longer
be required.
III. INCENTIVE TOOLS
3.1 Housing Benefits
The City Manager is authorized to provide a housing benefitbenefit of up to $10,000$8,000.
3.2 Relocation Benefits
The City Manager is authorized to provide a reimbursement of up to $25,000 for moving expenses.
3.3 Hiring Bonuses
The City Manager is authorized to provide a hiring bonus of up to $25,000, to be paid out in
increments upon reaching certain milestones. Milestone criteria will depend on the position.
Attachment 1
Page 159 of 378
SUBJECT:
Recruitment and Retention
Incentive Program
ADMINISTRATIVE POLICY
AND PROTOCOLS
POLICY NUMBER
EFFECTIVE/REVISION
DATE
PAGE
APPROVAL LEVEL: CITY MANGER 2019-001 June 4, 2025 2 of 2
300 Seminary Avenue • Ukiah • CA • 95482-5400
www.cityofukiah.com
3.4 Sick Leave Accrual Transfer
The City Manager is authorized to allow up to a full transfer of sick leave accruals from another
recognized agency upon hire.
3.5 Vacation Bank
The City Manager is authorized to allow a starting vacation accrual rate and/or balance based upon
previous years of service and/or additive incentive to successfully recruit qualified team members.
3.6 Critical Training Incentive and Service Agreement
To ensure the continued delivery of essential public services and support the development of a
highly skilled workforce, the City Manager is authorized to offer financial support for job-related
training programs deemed critical to City operations. Employees receiving financial assistance for
such training will be required to sign a Service Commitment Agreement, which outlines the
minimum service period and other commitments required following completion of the training and
any repayment obligations if the employee voluntarily separates from City employment prior to
fulfilling the terms of the agreement.
Page 160 of 378
Page 1 of 3
Agenda Item No: 8.d.
MEETING DATE/TIME: 6/4/2025
ITEM NO: 2025-623
AGENDA SUMMARY REPORT
SUBJECT: Approval of a Five (5) Year Agreement with RingCentral for the Purchase of a New Phone System
for a Total of $156,625.20 Plus Additional Taxes That Apply.
DEPARTMENT: Information Services PREPARED BY: Scott Shaver, I.T. Manager, James Brown
PRESENTER: Consent Calendar
ATTACHMENTS:
1. RingCentral 5 Year Proposal
2. Maverick Networks Proposal
Summary:
Council will consider approval of a five (5) year agreement with RingCentral for the purchase of a new phone
system for a total of $156,625.20 plus additional taxes that apply.
Background: The City’s existing phone system is outdated, with several of the hardware phone controllers
currently failing or in a failure state. This has caused communication disruptions and poses a growing risk to
operations across departments. Additionally, the system is increasingly difficult to maintain, with limited support
for aging hardware and software.
The lack of modern communication features such as softphones, call routing flexibility, mobile access, and
voicemail-to-email reliably has hindered operational efficiency, especially in departments with complex
communication needs such as Police, Fire, and Utilities.
To address these concerns, the IT Department evaluated proposals from several leading Unified
Communications as a Service (UCaaS) providers, including Zoom, 8x8, and RingCentral. Quote estimates and
service analyses were reviewed in detail, as reflected in the attached proposal documents. After thorough
analysis of recurring costs, feature sets, implementation readiness, and vendor support, RingCentral’s RingEX
and RingCX platforms were identified as the best fit for the City’s current and future needs.
Discussion:
The proposed solution includes:
• RingCentral Service Agreement-60 Months (Attachment 1):
o 97 DigitalLine Advanced Licenses
o 19 Basic Lines
o 6 RingCX Agent Seats
o Monthly recurring cost: $2,237.37, or $26,848.44 per year.
o One-time cost: $22,383.00 for phones
o Total cost of $156,625.20 for all five years.
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Page 2 of 3
This project will also require the following additional one-time cost (not subject to Council's approval) if the
RingCentral agreement is approved:
• Maverick Networks Implementation Services (Attachment 2):
o $19,640 for planning, design, user interface setup, RingCX configuration, and training
o Professional project management and training tailored to the City’s operational needs
This results in a total first year cost of $68,871.44 plus any additional taxes that may apply, and a total project cost
of $176,265.20. The ongoing yearly costs of the system will be budgeted and paid for in future fiscal years.
RingCentral services are procured through the OMNIA cooperative contract (R200902), and Maverick
Networks' implementation is through a Sourcewell contract #120122-MBS. Staff have reviewed and verified
that the contract was procured through a competitive solicitation process that satisfies all applicable bidding
requirements.
This upgrade will resolve frequent recurring phone system issues, improve communication efficiency, support
hybrid work, and future-proof the City’s telecommunications infrastructure.
Staff recommends Council approve a five (5) year agreement with RingCentral for the purchase of a new
phone system for a total of $156,625.20 plus additional taxes that apply.
Recommended Action: Approve a five (5) year agreement with RingCentral for the purchase of a new phone
system for a total of $156,625.20 plus additional taxes that apply.
BUDGET AMENDMENT REQUIRED: No
CURRENT BUDGET AMOUNT: 20913900.80100.18444: $100,000
PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: IT Fund Reserves
REVENUE: No GRANT: No
PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A
COORDINATED WITH: Myles Fisette, Purchasing Manager; Mary Horger, Financial Services Manager; Dan
Buffalo, Finance Director
STRATEGIC PLAN (SP): N/A
CLIMATE INITIATIVES (CI):N/A
Page 162 of 378
Page 3 of 3
GENERAL PLAN ELEMENTS (GP): N/A
Page 163 of 378
Initial Order Form Page 1 of 4
.
INITIAL ORDER FORM
This Initial Order Form is a binding agreement between RingCentral, Inc. (“RingCentral”) and City of Ukiah (“Customer” or “You”)
(together the “Parties”), for the purchase of the Services, licenses, and products listed herein. This Initial Order Form is subject to and
incorporates the terms and conditions of: (i) the separate written agreement, executed by the Parties governing the purchase of the
Services described in this Order Form, or (ii) the RingCentral Online Terms of Service available at
https://www.ringcentral.com/legal/eulatos.html, if there is no written agreement in place (hereinafter (i) and (ii) referred to as the
“Agreement”). Capitalized terms not defined herein shall have the same meanings as set forth in the applicable Agreement between
the Parties. Unless agreed by both Parties in writing, any terms or conditions set forth in a Customer-issued purchase order or ordering
document shall not apply.
Please note that RingCentral MVP is now RingEX. All references to “RingCentral MVP”, whether in terms of service, advertising or
product descriptions, mean “RingEX”.
Customer Service Provider
City of Ukiah RingCentral, Inc.
300 Seminary Ave.
Ukiah, CA 95482
United States
20 Davis Drive
Belmont, CA 94002
United States
Ryan Burkhart
(707) 463-6200
rburkhart@cityofukiah.com
Service Commitment Period
Start Date: May 9, 2025
Initial Term: 60 Months
Renewal Term: 60 Months
Payment Schedule: Monthly
RingEX Services
Recurring Services
Summary of Service Qty Rate Subtotal
DigitalLine Unlimited Advanced 97 $15.95 $1,547.15
DigitalLine Unlimited Advanced $10.95
Compliance and Administrative Cost Recovery Fee $4.00
e911 Service Fee $1.00
DigitalLine Basic 19 $11.99 $227.81
DigitalLine Basic $6.99
Compliance and Administrative Cost Recovery Fee $4.00
e911 Service Fee $1.00
Additional Local Number 209 $0.49 $102.41
Monthly Recurring Services* $1,877.37
Attachment 1
Page 164 of 378
Initial Order Form Page 2 of 4
One-Time Items
Summary of Item(s) Qty Rate Subtotal
Yealink T46U Ultra-elegant Gigabit IP Phone 130 $141.70 $18,421.00
Yealink T57W Prime Business Phone 20 $198.10 $3,962.00
One-Time Total $22,383.00
RingCX Services
Recurring Services
Summary of Service Qty Rate Subtotal
RingCX, named agent seat 6 $60.00 $360.00
Call recording storage - 30 days, per seat 6 $0.00 $0.00
Monthly Recurring Services* $360.00
Total Initial Amount $24,620.37
*Amounts are exclusive of applicable Taxes, Fees, and Shipping Charges.
Overage Rates*
RingCX Services Rate
RingCX, named agent seat on demand $76.00
Inbound calls to North America toll-free numbers, per 10 min $0.14
Outbound calls via automated dialer to North America numbers, per 10 min $0.16
IVR calls processing, overage per 10 minutes $0.20
Call recording storage - 30 days, overage per seat $0.00
Disconnect Scrub, per 10 scrubs $0.08
Automated speech recognition, per 10 minutes $0.30
RingCX Analytics - Historical Data Retention 2Y $30.00
RingCX Analytics - Historical Data Retention 3Y $45.00
RingCX Analytics - Historical Data Retention 4Y $60.00
RingCX Analytics - Historical Data Retention 5Y $75.00
RingCX Analytics - Historical Data Retention 6Y $90.00
RingCX Analytics - Historical Data Retention 7Y $105.00
RingCX Analytics - Historical Data Retention 8Y $120.00
Cost Center Billing
For customers with cost center billing, it is the customer’s responsibility to provide cost center allocation information to RingCentral at
least 10 days prior to the issuance of the invoice. After the information is received, it will be reflected on future invoices, but will not be
adjusted retroactively on past invoices. If purchasing additional services through the administrative portal, it is the customer’s
responsibility to assign cost centers at th e time of purchase; otherwise, those services will not be allocated by cost center on the next
invoice. Please note that cost center allocation is not available for certain items, such as minute bundles and credit memos. For
additional questions, please contact the RingCentral invoice billing team at billingsupport@ringcentral.com.
.
Customer Reference. Customer may promote their use of RingCentral services and agrees that RingCentral may identify customer
as a user of the services. All press releases or quotes regarding Customer’s use of service will be pre-approved by Customer, which
consent will not be unreasonably withheld.
Page 165 of 378
Initial Order Form Page 3 of 4
Add-on Services. Customer is responsible for reviewing additional terms and conditions that may apply to RingCentral add-on
services (where available) and certain Advanced Support Services listed on this order form, and which are available at
https://www.ringcentral.com/legal/add-on-services.html.
Special Terms & Notes
RingCX
RingCX Analytics. RingCX Analytics includes real-time and historical reporting as custom and pre-built visual dashboards with pre-
defined reports. RingCentral will retain historical reporting data according to your selected historical data retention period after which
data will be purged on a rolling basis. Retention periods apply to all users of the RingCX product and will be billed on a per seat per
month basis.
RingCentral will retain one year’s worth of historical reporting data after which any data older than one year, will be purge d. Access
to longer periods of analytics data may be purchased according to the table above. The applicable retention period selected for the
Services above is 1 year.
Customer must contact RingCentral support to modify historical reporting data retention periods, if available.
OMNIA Region 4 Education Service Center Group Purchasing Terms
1) Applicable Agreement. This Order Form is subject to the terms and conditions specified in the RingCentral Master Services
Agreement (MSA) incorporated into the Region 4 Education Service Center (ESC) Contract # R200902 for Unified
Communications as a Service (UCaaS) with RingCentral Inc. Effective: October 1, 2020 at its Appendix B, found at:
https://public.omniapartners.com/suppliers/ringcentral/contract-documentation#c38627, and administered by OMNIA Partners for
Region 4 ESC.
2) A separately executed MSA is NOT required between the OMNIA Partners Participant and RingCentral. The following
Attachments to the MSA are incorporated into and form a part of the MSA applicable to this Order Form:
Exhibit A – Definitions
Service Attachment A – RingCentral MVP (fka Office)
Attachment F – Security Addendum
Attachment H – Data Processing Addendum
Service Attachment K – RingCX Services
3) Contract Number R200902 must appear on:
a. RingCentral quotations to the OMNIA Partners Participant;
b. The OMNIA Partners Participant’s Purchase Order; and
c. The RingCentral invoice.
4) Eligible Entity must issue RingCentral a purchase order for any subsequent purchases made through the RingCe ntral
Administrative Portal.
5) Venue and Choice of Law is California.
6) Renewal: Eligible Entity may continue to renew its subscription with RingCentral under OMNIA Contract R200902 until it
expires. Subscription terms that exceed the OMNIA Contract R200902 term shall remain valid, subject to any limiting terms. Eligible
Entities that would like to renew subscription services after expiration of OMNIA Contract R200902 may, subject to mutual consent
of the Parties and the terms of the OMNIA contract, continue their subscription under OMNIA in one of the following ways:
a. If RingCentral does not receive a subsequent OMNIA contract award, Eligible Entity may continue to renew its
subscription services under OMNIA Contract R200902.
b. If RingCentral does receive a subsequent OMNIA contract award, Eligible Entity may continue to renew its
subscription services under that subsequent OMNIA contract.
Page 166 of 378
Initial Order Form Page 4 of 4
IN WITNESS WHEREOF, the Parties have executed this Initial Order Form above through their duly authorized representatives.
Customer RingCentral
City of Ukiah RingCentral, Inc.
By: \RCsign1\ By:
<# <Image Select="//Internal_Signature"
Optional="true" Width=”2” Height=”1”/> #>
Name: \RCname1\ Name:
Title: \RCtitle1\ Title:
Date: \RCdate1\ Date: \RCdate1\
.
Page 167 of 378
MNI Agreement Implementation Cloud Services SOW
Maverick Networks, Inc.
Professional Services Statement of Work for
Implementation Services
End User Line Item Pricing Report
Partner MAVERICK NETWORKS, INC. (0000127002)
Company City of Ukiah
Quote Created 30-Apr-25
This quote is based on the Sourcewell Contract #120122-
MBS
Purchase orders resulting from this quote may be written to Sourcewell Selling Agent per the ordering instructions below.
Membership and contract information is available at www.sourcewell-mn.gov
End Customer Information
Company City of Ukiah
Address 300 Seminary Avenue. Ukiah, CA, USA
Postal/Zip Code 95482
Non-recurring Charges
Part No. Description Qty List Ext List Ext Price
Parts Catalogue
53002197 SUBCONTRACTOR USER DEFINED CHARGES 19,640 1.00 19,640.00 19,640.00
Total 19,640.00 19,640.00
Please note the following order requirements:
* Prime Sourcewell Contract number #120122-MBS must be referenced on the PO
* The Sourcewell End-User must be noted on PO
Signature
Name Title
Date
Attachment 2
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MNI Agreement Implementation Cloud Services SOW
This Maverick Networks, Inc. Professional Services Statement of Work for Professional Services (this
“SOW”) is executed by Maverick Networks, Inc., Inc. (“Maverick Networks, Inc.”), and City of Ukiah the
“Customer”).
Customer: City of Ukiah
Quote/SOW Number: 04302025-AW
Labor Cost: $19,640.00 USD
Project Phases: Single Phase Project
Scope of the Phase Value Completion Criteria
Phase All the Professional Services
described in this SOW.
Same as Labor Cost.
(Excluding Taxes and
Service Expenses if
applicable (Actuals).
Completion of all Professional
Services described in this SOW.
The following activities shall be performed in accordance with this Statement of Work at the location(s)
and for the number of Users and Sites indicated in the attached Appendices:
1. General
1.1. Assignment of a designated Project Manager (“PM”) – The Maverick Networks, Inc. PM will act
as Single Point of Contact (SPOC) for delivery services. The Maverick Networks, Inc. Project
Manager will be responsible for the following activities in connection with this Statement of Work
(SOW):
i. Internal and external kickoff session hosted by Maverick Networks, Inc.;
ii. Creation and management of project governance, to include:
a. Project plan and Schedule;
b. Communication plan, resource plan, escalation plan, change plan, test plan;
c. Action and risk register;
iii. Completing resource assignment and scheduling in alignment with project schedule;
iv. Set up of project documentation and timelines in collaboration with designated Customer
SPOC;
v. Identifying, communicating and mitigating project risks and issues;
vi. Alignment of scope of services with customer expectations during kickoff.
vii. Developing, reviewing, authorizing, implementing, and managing change requests and
interventions (Perform Change Management) to achieve project outputs;
viii. Facilitating and leading regular status update meetings, organize planning sessions and
Customer steering committees, as applicable;
ix. Completing scoped migration and go live support; and
x. Performing closure procedures at the conclusion of project activities.
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MNI Agreement Implementation Cloud Services SOW
2. Maverick Networks, Inc. Planning and Design
2.1. Maverick Networks, Inc. Planning and Design (“P&D”) and Business Requirements Document
(“BRD”) review – Maverick Networks, Inc. will initiate the Planning and Design process and
introduce the Business Requirements Document to the Customer. The Maverick Networks, Inc.
PM will partner with the Customer to schedule discovery to define, capture, record, and review
the existing Customer environment. The location(s) and number of users involved in the Planning
and Design process are set forth in Appendix A.
The Maverick Networks, Inc. Consultant will review the completed BRD form with the Customer to
clarify any design questions and recommend best practices prior to execution of final deliverable. The
fully reviewed BRD is signed off by Customer’s Project Manager and Maverick Networks, Inc.’s Project
Manager prior to moving to deployment.
i. Any changes to the fully executed BRD will require an executed Change Order and may incur
additional fees.
ii. Data captured may include, but is not limited to, the following:
a. Customer Site Information;
b. User Upload;
c. Data collection for End-User and Administrator Training;
d. Porting data; Call flow(s);
e. Roles and Permissions;
f. Delivery Overview;
g. Go-Live Readiness Report Card;
iii. Delay in completing and returning Customer documentation may result in an adjustment of
project timeline and additional fees.
3. Maverick Networks, Inc. Build
3.1. Maverick Networks, Inc. User Interface (“UI”) Build Out
i. Maverick Networks, Inc. will remotely configure the user interfaces in the system (“UI Build
Out”) based on the specifications agreed to between the parties in the BRD.
ii. The UI Build Out will include the features and applications listed in this Section, for up to the
number of Users, and the locations set forth in Appendix B.
iii. Additional Users and locations not listed in Appendix B are subject to additional fees via
executed Change Order
iv. The UI Build Out will include:
a. Core Office scripting and UI administration
b. Users – This portion of the UI Build Out includes the following:
• Extension Number;
• First Name;
• Last name;
• Email address; and
• E911 Address (Customer shall verify that this address is correct in the system
within twenty-four (24) hours of notification by Maverick Networks, Inc.
Personnel that the UI Build Out is complete)
c. Auto Attendant - This portion of the UI Build Out includes the following (as agreed
upon and documented in the BRD):
• Configuration of the Call Flows for the routing of calls during business hours
including:
1. Setup of Auto Receptionist features;
2. Routing and/or IVR menu creation; and
3. Advanced Rules setup needed for routing menus
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MNI Agreement Implementation Cloud Services SOW
• Configuration of the Call Flows for the routing of calls after business hours,
including the setup of Auto Receptionist features, routing and/or IVR menu
creation, and the Advanced Rules setup needed for routing menus.
d. Call Routing - This portion of the UI Build Out includes the following (as agreed upon
and documented in the BRD):
• Configuration of the groups to be used for call routing including Virtual
Extensions, Call Queue Groups, Message and Announcement Only
Extensions.
v. Customizations on individual User endpoints, or phone settings, are not included in the
included standard UI Build Out.
a. Individual endpoint customization includes, but not limited to:
• Custom button mapping;
• Presence;
• Intercom;
• Forwarding; or
• Speed dials.
b. Individual endpoint customization is available to the customer via change request at
an additional charge.
4. Maverick Networks, Inc. RingCX Build
4.1. Configuration of RingCentral MVP (MVP) Extensions
• Configuration of RingCentral MVP extensions for agent leg termination only in support
of up to 20 agent stations;
• Configuration of RingCentral MVP (MVP) Extensions Configuration is
limited to MVP initialization for agent talk path only
• Implementation Detail – Voice
This remote stage will provide a build-out of the following features and applications
as defined in the mutually executed design document
• Configuration of a single IVR with up to two (2) tiers Configuration of up to
five (5) options for tier one, and up to ten (10) options for tier 2
• Configuration of up to twenty (20) total named agents
• Administration of up to five (5) customer admin accounts
• Configuration of additional admin accounts is available to the
Customer via change request at an additional charge
• Admin users will also need an agent license / account to work as
an agent or supervisor
• Admin accounts are solely for administrative work
• Configuration of up to six (6) inbound voice queues;
• Configuration of audio recording
• Addition of callback in queue to call
• Addition of agent voicemail
• Addition of Customer provided prompts, greetings, or messages
to call handling flow in English only
• Administration and assignment of role profiles;
• Administration of up to five (5) disposition codes;
• Administration of up to five (5) unavailable codes;
• Administration of up to five (5) inbound telephone numbers;
• Administration and configuration of customer Hours of Operations (HOO);
• Up to two (2) IVR HOO;
• Up to two (2) queue HOO
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MNI Agreement Implementation Cloud Services SOW
• Native reporting functionality for the Contact Center agents and
supervisors
• Custom report creation is not included in this proposal
5. Maverick Networks, Inc. Training Services
5.1. Admin Training – Maverick Networks, Inc. Professional Services will provide resources to
complete the following:
i. Up to three (3) hours of remote admin training
ii. Sessions cover the following:
a. Building, activating, disabling and deleting users;
b. Managing user settings with role, templates, and User groups (if applicable);
c. Managing system setup and maintenance via the Admin Portal including phone
company info, caller ID, and directory assistance;
d. Managing phones and numbers including assisted provisioning;
e. Call flow management;
f. Reports and call logs; and
g. Familiarization with Support/Training/Help resources
iii. Session recordings are included at no additional cost
iv. Online, self-service admin training included at no additional cost via web portal.
a. Webinars & Videos, Getting Started Tutorials, and User Guides
v. Custom admin training, documentation, and videos available at an additional cost via
executed Change Order
vi. Additional admin sessions are available to the customer via Change Request at an additional
charge
vii. Helpdesk training sessions are available to the customer at an additional cost via executed
Change Order
5.2. End User Training - Maverick Networks, Inc. Professional Services will provide resources to
complete the following:
i. Up to Five (5), one-hour training sessions:
a. Standard End User
b. Train the Trainer (Standard End User)
c. Exec Assistant/Front Desk
d. Remote User
ii. Session recordings included at no additional cost
iii. Online, self-service end user training included at no additional cost
a. Webinars & Videos, Getting Started Tutorials, and User Guides
iv. Custom end user training, documentation, and videos available at an additional cost via
change request
v. Additional end user sessions are available to the customer via Change Request at an
additional charge
5.3. Contact Center Training - Maverick Networks, Inc. Professional Services will provide resources to
complete the following:
i. Up to two (2), two-hour remote training sessions for contact center agents to be
performed during regular business hours:
a. Navigate the agent interface
b. Take inbound calls
c. Make outbound calls
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MNI Agreement Implementation Cloud Services SOW
d. Familiarization of dashboards, wallboards, statistics etc.
ii. Session recordings are included at no additional cost
6. Customer Responsibilities – The Customer is responsible for aspects not specifically included in this
Statement of Work. Out of scope items include:
i. The customers LAN/WAN infrastructure;
ii. Network minimum requirements for Maverick Networks, Inc. as a Service model;
a. Quality of Service (QoS) configuration;
b. Firewall or Access Control List (ACL) configuration;
c. Power over Ethernet (POE) port activation / configuration;
iii. Configuration and software installation on customer PCs;
iv. Decommission and disposal of any legacy equipment;
v. Customizations on individual User endpoints, or phone settings (as defined in section 3.1.v);
vi. Provide workspace for Maverick Networks, Inc. on-site personnel (as scoped);
vii. Overhead paging;
viii. Postage Machines;
ix. Credit Card or Point of Sale (POS) Machines;
x. Door buzzer or Automatic Door Controller;
xi. Third party SIP phones;
xii. Headsets;
xiii. Analog Devices.
7. Customer’s Telephone Number Porting –The Customer is responsible for authorizing the telephone
number porting by Maverick Networks, Inc. Maverick Networks, Inc. shall provide guidance on porting
data collection, and shall assist with submission of porting request(s). This effort pertains to those
locations identified in Appendix B. Customer and Maverick Networks, Inc. agree that Maverick
Networks, Inc. is not responsible for the portability of any individual number or group of numbers and
the sign-off the Professional Services Project Completion Signoff Document shall not be withheld by
Customer for delays in the porting of the numbers.
i. Notwithstanding the above, the Maverick Networks, Inc. Project Manager, upon Customer
request, shall assist the Customer with this responsibility by performing the following tasks
for each Site:
ii. The Maverick Networks, Inc. Project Manager shall assist the Customer with the initial
submission of port requests and shall assist in up to three (3) rejections/resubmissions per
location or 90 days from submission, whichever occurs first;
a. Any additional port rejections will be the responsibility of the Customer;
b. Customer shall provide Maverick Networks, Inc. all appropriate Letters of
Authorization
(“LOA”'s), billing information, and authorized signer for each location;
c. Porting submissions will include numbers mapped to correct route as “company”
numbers or Direct Dial phone numbers;
8. Delays and Changes- Changes to this SOW shall be made only in a mutually executed written change
order between Maverick Networks, Inc. and Customer (a “Change Order,”) a sample of which is
attached as Appendix C to this SOW), outlining the requested change and the effect of such change on
the Services, including without limitation the fees and the timeline as determined by mutual agreement
of both parties. Any delays in the performance of consulting services or delivery of deliverables caused
by Customer, including without limitation delays in completing and returning Customer documentation
required during the P&D or completing the BRD, may result in an adjustment of project timeline and
Page 173 of 378
MNI Agreement Implementation Cloud Services SOW
additional fees. Any changes or additions to the services described in this SOW shall be requested by a
Change Order and may result in additional fees.
9. Project Phasing. - The Professional Services may be delivered in one or more phases as set forth in this
SOW. This SOW describes the milestones, objectives, Deliverables, Sites, fees and other components
that are included in the scope of each phase (“Project Phases”). Customer agrees that the delivery,
installation, testing, acceptance and payment for the Professional Services rendered under any one
Project Phase is not dependent on the delivery, installation, testing, acceptance and payment for the
Professional Services under any other Project Phase. Each Project Phase will be billed upon Acceptance,
and Payment for each Project Phase is due in full within the applicable payment period agreed between
the parties and is non-refundable.
IN WITNESS WHEREOF, the Parties have executed this Maverick Networks, Inc. Professional Services
Statement of Work for Implementation Services below through their duly authorized representatives.
Customer Maverick Networks, Inc.
City of Ukiah Maverick Networks, Inc.
By: By:
Name: Name:
Title: Title:
Date: Date:
Page 174 of 378
MNI Agreement Implementation Cloud Services SOW
MNI Professional Services
Statement of Work for Professional Services
Appendix A
Planning and Design Location
Planning and Design Location Address(s): Up to # of Users
Remote 120
Maverick Networks, Inc. Professional
Services Statement of Work for Professional
Services Appendix B
Site Address Number
of Users
Deployment
Type
Number
of Site
Visits
Maximum
Days On-
Site
1
TBD Remote 0 0
2
TBD Remote 0 0
3
TBD Remote 0 0
4
TBD Remote 0 0
Page 175 of 378
MNI Agreement Implementation Cloud Services SOW
MNI Professional Services
Statement of Work for Professional Services
Appendix C
Change Order Form for Implementation Services
This Change Order to the Statement of Work is by and between Customer and Maverick Networks, Inc.
with the Effective Date listed below, establishes a change to the project scope or budget. By executing
this Change Order, the parties agree to the Services to be performed under the Professional Services
Statement of Work (“SOW”) indicated below as modified by this Change Request.
Effective Date of SOW:
Project Name: Request Date: PO Number: Quote Number:
Customer Name: Requested By: Requestor
Phone:
Requestor email:
Customer Address:
Specific Details Explaining the Change:
Change 1
Quantity: Description: Professional Services Cost:
BY SIGNING BELOW, the Parties have each caused this Change Order to be signed and delivered by its
duly authorized representative as of the date Customer signs below (the “Effective Date”).
Customer Maverick Networks, Inc.
By: By:
Signed: Signed:
Title: Title:
Date: Date:
Change Order Total:
Impact on Project Timeline and Scheduled Delivery Date:
Impact on SOW Pricing:
Page 176 of 378
Page 1 of 2
Agenda Item No: 8.e.
MEETING DATE/TIME: 6/4/2025
ITEM NO: 2025-639
AGENDA SUMMARY REPORT
SUBJECT: Approve Plans and Specifications for the Fairgrounds Storm Drain Replacement Project
Specification 25-02 and Authorize Staff to Issue Bids.
DEPARTMENT: Public Works PREPARED BY: Seth Strader, Administrative Analyst
PRESENTER: Tim Eriksen, Director of Public Works/City
Engineer
ATTACHMENTS:
1. Plans
2. Specifications
3. Fairgrounds Storm Drain Replacement - Engineer Estimate
Summary: Staff will consider approving the plans and specifications for the Fairgrounds Storm Drain
Replacement Project Specification 25-02 and authorize Staff to issue bids.
Background: In March 2014, City Staff presented an item to the City Council concerning the storm drain that
runs through and services the Redwood Empire Fairgrounds (Fairgrounds). The storm drain system was
originally installed as a joint effort between the City of Ukiah and the Fairgrounds, with construction occurring
in or shortly after 1962.
Since its installation, the storm drain has reached the end of its expected service life and is now exhibiting
deterioration typical of infrastructure of this age. At the time the issue was brought to City Staff in 2014, a small
sinkhole had developed in the western upper dirt parking lot near State Street. Following extensive
discussions regarding maintenance responsibility, the City took the lead and hired a professional civil engineer
to design a replacement system for the aging storm drain infrastructure. Design efforts continued for several
years; however, the engineer was ultimately unable to complete the project due to impending development by
the Fairgrounds. There was a proposed project on the upper parking lot that was important to avoid storm
drain pipe alignment. The exact location was undetermined and the final pipe alignment was never
determined.
Recently, the Fairgrounds staff have raised concerns with the deterioration of the pipe. This renewed attention
prompted City Staff to revisit and complete the design plans that had been initiated nearly a decade earlier.
Discussion: The plans prepared by City staff are now presented for Council review and approval. While the
design is complete, funding for the project has not yet been finalized. The City and the Fairgrounds are
currently in negotiations to determine an appropriate cost-sharing arrangement. The Fairgrounds Board and
staff have expressed concern regarding the limited construction window. In response, City Staff have agreed
to move forward with advertising the project for bids. However, Staff have also advised the Fairgrounds that if
a funding agreement is not reached, the City will be obligated to reject all submitted bids. The engineer’s
construction cost estimate for the project is $823,630.
See Attachment 1 for a copy of the plans, Attachment 2 for a copy of the bid specification, and Attachment 3
for a copy of the Engineer's Estimate.
Page 177 of 378
Page 2 of 2
At this time, no budget amendment is being requested, as both the funding sources and cost-sharing
agreement remain unresolved. This item will be brought back to Council for further consideration once bids
have been received and financial details have been finalized.
Staff recommends Council approve the plans and specifications for the Fairgrounds Storm Drain Replacement
Project Specification 25-02 and authorize Staff to issue bids.
Recommended Action: Approve plans and specifications for the Fairgrounds Storm Drain Replacement
Project Specification 25-02 and authorize Staff to issue bids
BUDGET AMENDMENT REQUIRED: N/A
CURRENT BUDGET AMOUNT: N/A
PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: N/A
REVENUE: Yes / No GRANT: Yes / No
PREVIOUS CONTRACT/PURCHASE ORDER NO.:
COORDINATED WITH: Andrew Stricklin, Senior Engineer and TIm Eriksen, Director of Public Works/City
Engineer
STRATEGIC PLAN (SP):N/A
CLIMATE INITIATIVES (CI):N/A
GENERAL PLAN ELEMENTS (GP):N/A
Page 178 of 378
ATTACHMENT 1
Page 179 of 378
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FAIRGROUNDS STORM DRAIN REPLACEMENT
PROJECT
SPECIFICATION NO. 25-02
REDWOOD EMPIRE FAIRGROUNDS
1055 NORTH STATE STREET
GENERAL CONSTRUCTION NOTES:
1.ALL CONSTRUCTION SHALL CONFORM TO THE 2018 CALTRANS STANDARD PLANS AND SPECIFICATIONS,
CITY OF UKIAH SPECIFICATIONS, CITY OF UKIAH STANDARD DRAWINGS, AWWA STANDARDS AND THE
PROJECT CONTRACT DOCUMENTS. THE CONTRACTOR IS RESPONSIBLE FOR UNDERSTANDING ALL
STANDARDS PERTAINING TO THIS PROJECT.
2.THE CONTRACTOR SHALL PROVIDE, PROCURE AND PAY FOR ALL PERMITS REQUIRED TO EXECUTE AND
COMPLETE THE WORK. THESE INCLUDE, BUT ARE NOT LIMITED TO A CITY OF UKIAH ENCROACHMENT
PERMITS, CURRENT CITY OF UKIAH BUSINESS LICENSE, AND A VALID AND PROPER CONTRACTOR'S
LICENSE. ENCROACHMENT PERMITS MUST BE LOCATED ON THE JOB SITE DURING WHICH TIME
CONTRACTOR IS WORKING THERE.
3.LOCATION OF UNDERGROUND UTILITIES SHOWN ARE APPROXIMATE ONLY AND BASED ON THE BEST
AVAILABLE INFORMATION. CONTRACTOR SHALL NOTIFY UNDERGROUND SERVICE ALERT (U.S.A) A
MINIMUM OF TWO WORKING DAYS PRIOR TO LOCATE ALL UTILITIES IN ADVANCE OF ANY EXCAVATION.
DIAL (TOLL FREE) 811 OR 1-800-227-2600.
4.CONTRACTOR SHALL POTHOLE AND PHYSICALLY LOCATE THE EXACT HORIZONTAL AND VERTICAL
LOCATION OF ALL UNDERGROUND UTILITIES A MINIMUM OF FIVE (5) WORKING DAYS IN ADVANCE OF
ANY EXCAVATION TO DETERMINE THE LOCATION OF ANY POTENTIAL CONFLICTS. PROVIDE UTILITY
TYPE, MATERIAL, HORIZONTAL LOCATION AND DEPTH BELOW EXISTING GROUND TO THE ENGINEER FOR
REVIEW WITHIN ONE (1) WORKING DAY. IF UNMARKED UTILITIES ARE ENCOUNTERED, OR IF UNABLE TO
LOCATE A MARKED UTILITY AFTER POTHOLING, THE CONTRACTOR SHALL IMMEDIATELY NOTIFY THE
OWNER OF THAT UTILITY AND THE ENGINEER.
5.CONTRACTOR SHALL NOTIFY ALL PUBLIC OR PRIVATE UTILITY COMPANIES 48 HOURS PRIOR TO
COMMENCEMENT OF WORK ADJACENT TO EXISTING UTILITY LINES UNLESS ENCROACHMENT PERMIT
SPECIFIES OTHERWISE.
6.CONSTRUCTION MATERIALS AND EQUIPMENT SHALL BE NEW AND OF A QUALITY EQUAL TO THAT
SPECIFIED OR APPROVED. WORK SHALL BE DONE AND COMPLETED IN A THOROUGH AND
WORKMANLIKE MANNER.
7.WHENEVER ANY MATERIAL OR EQUIPMENT IS INDICATED OR SPECIFIED BY PATENT OR PROPRIETARY
NAME OR BY THE NAME OF THE MANUFACTURER, SUCH SPECIFICATION SHALL BE CONSIDERED AS
USED FOR DESCRIBING THE MATERIAL OR EQUIPMENT DESIRED AND SHALL BE CONSIDERED AS
FOLLOWED BY THE WORDS "OR APPROVED EQUIVALENT". THE CONTRACTOR MAY OFFER A MATERIAL
OR EQUIPMENT WHICH SHALL BE EQUIVALENT IN EVERY RESPECT TO THAT SPECIFIED; PROVIDED THAT
WRITTEN APPROVAL FIRST IS OBTAINED FROM THE DIRECTOR OF PUBLIC WORKS.
8.MATERIALS SHALL BE SO STORED TO ENSURE THE PRESERVATION OF THEIR QUALITY AND FITNESS
FOR THE WORK. THEY SHALL BE SO LOCATED AND DISPOSED THAT PROMPT AND PROPER INSPECTION
THEREOF MAY BE MADE.
9.THE CITY SHALL HAVE THE RIGHT TO TAKE POSSESSION OF AND USE ANY COMPLETED OR PARTIALLY
COMPLETED PORTIONS OF THE WORK. NOT WITHSTANDING THE TIME FOR COMPLETING THE ENTIRE
WORK OF SUCH PORTIONS WHICH MAY NOT HAVE EXPIRED; BUT SUCH TAKING POSSESSION AND USE
SHALL NOT BE DEEMED AN ACCEPTANCE OF ANY WORK NOT COMPLETED IN ACCORDANCE WITH THE
PROJECT CONSTRUCTION DOCUMENTS. IF SUCH PRIOR USE INCREASES THE COST OF OR DELAYS THE
WORK, THE CONTRACTOR SHALL BE ENTITLED TO SUCH EXTRA COMPENSATION, OR EXTENSION OF
TIME OR BOTH, AS THE DIRECTOR OF PUBLIC WORKS MAY DETERMINE.
10.CONTRACTOR AGREES TO ASSUME SOLE AND COMPLETE RESPONSIBILITY FOR THE JOB SITE DURING
THE COURSE OF CONSTRUCTION OF THIS PROJECT, INCLUDING SAFETY OF ALL PERSONS AND
PROPERTY; THAT THIS REQUIREMENT SHALL APPLY CONTINUOUSLY AND NOT BE LIMITED TO NORMAL
WORKING HOURS; AND THAT THE CONTRACTOR SHALL DEFEND, INDEMNIFY, AND HOLD THE CITY AND
ITS REPRESENTATIVES HARMLESS FROM ANY AND ALL LIABILITY, REAL AND/OR ALLEGED, IN
CONJUNCTION WITH THE PERFORMANCE OF THIS PROJECT.
11.ALL EXCAVATED MATERIAL SHALL BE DISPOSED OF AS GENERATED AND AT NO TIME SHALL THE
CONTRACTOR PLACE EXCAVATED MATERIAL AT THE WORK SITE.
12.CONTRACTOR SHALL BE HELD RESPONSIBLE FOR ANY AND ALL DAMAGES TO EXISTING FEATURES,
STRUCTURES AND UTILITIES DURING CONSTRUCTION. ALL DAMAGES SHALL BE REPAIRED/REPLACED
AT THE CONTRACTOR'S EXPENSE AND TO THE SATISFACTION OF THE DIRECTOR OF PUBLIC WORKS.
13.ALL SEWER MANHOLES, MAINLINE CLEANOUTS AND WATER VALVES THAT ARE ON ACTIVE SYSTEMS
SHALL BE ACCESSIBLE TO CITY PERSONNEL AT ALL TIMES AND SHALL BE BROUGHT TO FINISH GRADE
WITHIN 48 HOURS OF PAVING OR AT ENGINEER'S APPROVAL. ANY DAMAGES TO THE CITY OR OTHER UTILITIES
CAUSED BY CONTRACTOR OPERATIONS SHALL BE THE CONTRACTOR'S RESPONSIBILITY.
14.CONTRACTOR SHALL VERIFY LOCATIONS, LEVELS, DISTANCES, AND FEATURES THAT MAY AFFECT THE
WORK.SHOULD EXISTING CONDITIONS DIFFER FROM THOSE SHOWN OR INDICATED, OR IF IT APPEARS
THAT THESE PLANS, STANDARD SPECIFICATIONS, AND SPECIAL PROVISIONS DO NOT ADEQUATELY
DETAIL THE WORK TO BE DONE, CONTRACTOR SHALL NOTIFY THE ENGINEER PRIOR TO CONTINUING
WITH ANY RELATED WORK. NO ALLOWANCE WILL BE MADE IN HIS BEHALF FOR ANY EXTRA EXPENSE
RESULTING FROM FAILURE OR NEGLECT IN DETERMINING THE CONDITIONS UNDER WHICH WORK IS TO
BE PERFORMED. NOTED DIMENSIONS TAKE PRECEDENCE OVER SCALE.
16.CONTRACTOR SHALL PROVIDE AND MAINTAIN SUFFICIENT BARRICADES TO PROVIDE FOR THE SAFETY OF
THE GENERAL PUBLIC TO THE SATISFACTION OF THE DIRECTOR OF PUBLIC WORKS.
17.THE CONTRACTOR SHALL MAINTAIN ADA COMPLIANT ACCESS TO ALL BUSINESSES AND SCHOOLS IN THE
PROJECT AREA FOR THE DURATION OF THE PROJECT. CONTRACTOR SHALL PROVIDE MINIMUM TWO (2) WEEKS
NOTICE PRIOR TO CONSTRUCTION ACTIVITIES ADJACENT TO ANY BUSINESSES. NOTICES SHALL BE PROVIDED
TO BUSINESS OWNERS AND PROPERTY OWNERS AND COORDINATED WITH THE CITY. PROVIDE A DRAFT NOTICE
TO THE CITY FOR REVIEW A MINIMUM OF THREE (3) WEEKS PRIOR TO CONSTRUCTION ACTIVITIES.
18.CONTRACTOR SHALL NOTIFY THE DIRECTOR OF PUBLIC WORKS AT LEAST 72 HOURS IN ADVANCE OF
COMMENCEMENT OF ANY PART OF THE WORK.
19.CONTRACTOR SHALL MAINTAIN REASONABLE ACCESS TO ALL DRIVEWAYS DURING CONSTRUCTION
PER SECTION 7-1.03 AND 7-1.04 OF THE STANDARD SPECIFICATIONS.
20.CAUTION SHALL BE EXERCISED WHEN EXCAVATING WITHIN THE DRIPLINE OF ANY TREE SHOWN ON THE
PLANS TO BE PROTECTED. ROOTS LARGER THAN 2 INCHES SHALL NOT BE CUT WITHOUT PERMISSION
FROM THE ENGINEER.
21.ALL LANDSCAPING AND IRRIGATION SYSTEMS OR OTHER PRIVATE OR PUBLIC IMPROVEMENTS
DISTURBED BY THE CONTRACTOR SHALL BE REPAIRED OR REPLACED IN KIND AS DIRECTED BY THE ENGINEER.
22.CONTRACTOR SHALL PROVIDE RECORD DRAWINGS AT THE COMPLETION OF CONSTRUCTION PER CITY
REQUIREMENTS. RECORD DRAWINGS SHALL ACCURATELY REFLECT ALL APPROVED CHANGES MADE
DURING CONSTRUCTION AND THE LOCATIONS AND DEPTHS OF ALL EXISTING ACTIVITIES ENCOUNTERED.
23.COMPACT FILL AREAS AND TOP 12" OF CUT AREAS TO 95% OF MAXIMUM DENSITY AS MEASURED BY ASTM
D1557. CONTRACTOR SHALL IMPORT OR EXPORT ACCEPTABLE MATERIALS AS NECESSARY.
24.ALL GRADES SHOWN ARE FINISH GRADES. ALLOW FOR VARYING THICKNESS OF BASE, PAVING, AND
CONCRETE IN PREPARING SUBGRADE.
25.THE CONTRACTOR SHALL HAVE A CLASS "A" LICENSE.
26.THE CONTRACTOR SHALL MAKE MINOR ADJUSTMENTS IN THE HORIZONTAL ALIGNMENTS OF THE
ELECTRICAL CONDUITS AS NECESSARY TO PROVIDE 3 FT OF CLEARANCE.
EROSION CONTROL NOTES:
1.ALL EROSION CONTROL MEASURES SHALL CONFORM TO THE PROJECT WPCP, WATER
POLLUTION CONTROL PROGRAM PREPARATION MANUAL (JUNE 2011), THE CONSTRUCTION SITE
BEST MANAGEMENT PRACTICES MANUAL AND THE CONSTRUCTION SITE MONITORING PROGRAM
GUIDANCE MANUAL.
2.THE CONTRACTOR SHALL EXERCISE CARE DURING DEMOLITION AND EXCAVATION OPERATIONS
TO MINIMIZE EROSION AND SEDIMENT TRANSPORT OFF SITE.
3.THE CONTRACTION SHALL CONDUCT ALL OPERATIONS SO AS TO PREVENT ANY UNNECESSARY
DISTURBANCE OF SOIL OR EXISTING VEGETATION.
4.THE CITY IS RESPONSIBLE FOR COMPLYING WITH THE NATIONAL POLLUTANT DISCHARGE
ELIMINATION SYSTEM (NPDES) GENERAL PERMIT NO. CAS000002 WASTE DISCHARGE
REQUIREMENTS FOR DISCHARGES OF STORM WATER RUNOFF ASSOCIATED WITH
CONSTRUCTION. CONSTRUCTION ACTIVITIES INCLUDE BUT ARE NOT LIMITED TO CLEARING,
GRADING, EXCAVATION, STOCKPILING, AND RECONSTRUCTION OF EXISTING FACILITIES
INVOLVING REMOVAL AND REPLACEMENT.
TRAFFIC NOTES:
1.CONTRACTOR SHALL SUBMIT CONSTRUCTION TRAFFIC CONTROL PLAN TO THE CITY OF UKIAH
FOR REVIEW AND APPROVAL AT THE PRE-CONSTRUCTION MEETING AND A MINIMUM OF (2)
WEEKS BEFORE BEGINNING ANY RELATED CONSTRUCTION ACTIVITY. THE TRAFFIC CONTROL
PLAN SHALL BE IN ACCORDANCE WITH THE LATEST EDITION OF THE CALIFORNIA MANUAL ON
UNIFORM TRAFFIC CONTROL DEVICES (MUTCD) AND PREPARED BY A LICENSED CIVIL OR TRAFFIC
ENGINEER.
2.CONTRACTOR SHALL COMPLY WITH ALL APPLICABLE PERMITS AND REGULATIONS, AS
APPLICABLE
Page 180 of 378
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Page 186 of 378
CITY OF UKIAH
MENDOCINO COUNTY, CALIFORNIA
SPECIAL PROVISIONS
FOR
FAIRGROUNDS STORM DRAIN REPLACEMENT
PROJECT
SPECIFICATION NO. 25-02
CITY OF UKIAH
DEPARTMENT OF PUBLIC WORKS
300 Seminary Avenue
Ukiah, California 95482-5400
Bids Open: Tuesday, July 1, 2025
2:00 p.m.
Office of City Clerk
ATTACHMENT 2
Page 187 of 378
CITY OF UKIAH
MENDOCINO COUNTY, CALIFORNIA
CITY COUNCIL:
DOUGLAS CRANE – MAYOR
SUSAN SHER – VICE-MAYOR
JUAN OROZCO – COUNCIL MEMBER
HEATHER CRISS – COUNCIL MEMBER
MARI RODIN – COUNCIL MEMBER
SAGE SANGIACOMO – CITY MANAGER
TIM ERIKSEN – DIRECTOR OF PUBLIC WORKS / CITY ENGINEER
MARY HORGER – FINANCIAL SERVICES MANAGER
KRISTINE LAWLER – CITY CLERK
R. ALLEN CARTER – CITY TREASURER
CITY OF UKIAH
DEPARTMENT OF PUBLIC WORKS
JUNE 2025
Page 188 of 378
FAIRGROUNDS STORM DRAIN REPLACEMENT iii Spec No. 25-02
TABLE OF CONTENTS
PAGE
NOTICE TO BIDDERS
INSTRUCTIONS TO BIDDERS ...................................................................................................................... 1
GENERAL CONDITIONS
SECTION 1. PROPOSAL REQUIREMENTS AND GENERAL CONDITIONS .............................................. 3
1-01. Definitions
1-02. Examinations of Plans, Special Provisions and Site of Work
1-03. Proposal
1-04. Withdrawal of Bids
1-05. Public Opening of Bids
1-06. Bid Guaranty
1-07. Qualification of Bidders
1-08. Disqualification of Bidders
1-09. Identification of Subcontractors
1-10. General Provisions of the Standard Specifications
1-11. Addenda
SECTION 2. AWARD AND EXECUTION OF CONTRACT .......................................................................... 5
2-01. Award of Contract
2-02. Return of Proposal Guaranties
2-03. Execution of Contract
SECTION 3. SCOPE AND INTENT OF CONTRACT ................................................................................... 5
3-01. Effect of Inspection and Payments
3-02. Effect of Extension of Time
3-03. Extra Work
3-04. Assignment of Contract
3-05. Subcontractors
3-06. Interpretation of Special Provisions and Drawings
3-07. Addenda
3-08. Liability of City Officials
3-09. Dispute Resolution
SECTION 4. BONDS ..................................................................................................................................... 6
4-01. Faithful Performance Bond
4-02. Material and Labor Bond
4-03. Defective Material and Workmanship Bond
4-04. Notification of Surety Companies
SECTION 5. INSURANCE REQUIREMENTS FOR CONTRACTORS ......................................................... 7
5-01. Minimum Scope of Insurance
5-02. Minimum Limits of Insurance
5-03. Deductibles and Self-Insured Retentions
5-04. Other Insurance Provisions
5-05. Acceptability of Insurers
5-06. Verification of Coverage
Page 189 of 378
FAIRGROUNDS STORM DRAIN REPLACEMENT iv Spec No. 25-02
5-07. Subcontractors
SECTION 6. RESPONSIBILITIES AND RIGHTS OF CONTRACTOR ........................................................ 8
6-01. Legal Address of Contractor
6-02. Office of Contractor at Site
6-03. Attention to Work
6-04. Liability of Contractor
6-05. Protection of Persons and Property
6-06. Protection of City Against Patent Claims
6-07. Protection of Contractor's Work Property
6-08. Regulations and Permits
6-09. Construction Utilities
6-10. Approval of Contractor's Plans
6-11. Suggestions to the Contractor
6-12. Termination of Unsatisfactory Subcontracts
6-13. Preservation of Stakes and Marks
6-14. Assistance to Engineer
6-15. Removal of Condemned Materials and Structures
6-16. Proof of Compliance with Contract
6-17. Errors and Omissions
6-18. Cooperation
6-19. Right of Contractor to Stop Work
6-20. Hiring and Dismissal of Employees
6-21. Wage Rates
6-22. Cleaning Up
6-23. Guaranty
SECTION 7. RESPONSIBILITIES AND RIGHTS OF CITY ........................................................................ 13
7-01. Authority of the Engineer
7-02. Inspection
7-03. Surveys
7-04. Rights-of-Way
7-05. Retention of Imperfect Work
7-06. Changes in the Work
7-07. Additional Drawings by City
7-08. Additional and Emergency Protection
7-09. Suspension of Work
7-10. Right of City to Terminate Contract
7-11. Use of Completed Portions
SECTION 8. WORKMANSHIP, MATERIALS AND EQUIPMENT .............................................................. 16
8-01. General Quality
8-02. Quality in Absence of Detailed Specifications
8-03. Materials and Equipment Specified by Name
8-04. Source of Materials
8-05. Storage of Materials
8-06. Drawings, Samples and Tests
SECTION 9. PROSECUTION OF WORK ................................................................................................... 16
9-01. Equipment and Methods
9-02. Time of Completion
9-03. Avoidable Delays
9-04. Unavoidable Delays
Page 190 of 378
FAIRGROUNDS STORM DRAIN REPLACEMENT v Spec No. 25-02
9-05. Notice of Delays
9-06. Extension of Time
9-07. Unfavorable Weather and Other Conditions
9-08. Saturday, Sunday, Holiday and Night Work
9-09. Hours of Labor
SECTION 10. PAYMENT ............................................................................................................................. 18
10-01. Certification by Engineer
10-02. Progress Estimates and Payment
10-03. Substitution of Securities
10-04. Acceptance
10-05. Final Estimate and Payment
10-06. Delay Payments
10-07. Extra Work and Work Omitted
10-08. Compensation for Extra Work or Work Omitted
10-09. Compensation to the City for Extension of Time
10-10. Liquidated Damages for Delay
SECTION 11. MISCELLANEOUS ............................................................................................................... 21
11-01. Notice
11-02. Computation of Time
11-03 Claims Procedure Required by Public Contract Code Section 9204
11-04. Litigation and Forum Selection
11-05. Waiver
TECHNICAL SPECIFICATIONS
SECTION 12. GENERAL INFORMATION .................................................................................................. 25
12-01. Location and Scope of Work
12-02. Arrangement of Technical Specifications
12-03. Arrangement of Plans
12-04. Business Licenses
12-05. Permits
12-06. Standard Specifications and Standard Plans
12-07. Temporary Facilities
12-08. Public Convenience and Safety
12-09. Maintaining Traffic
12-10. Stream Pollution
12-11. Warranties
12-12. Utilities
12-13. Dust Control
12-14. Noise Control
12-15. Watering
12-16. Preconstruction Conference
12-17. Progress Schedule
12-18. Progress Meetings
12-19. Safety Requirements
12-20. Public Notification
SECTION 13. CONSTRUCTION DETAILS ................................................................................................. 29
Standard Plan List
Organization
Page 191 of 378
FAIRGROUNDS STORM DRAIN REPLACEMENT vi Spec No. 25-02
DIVISION I GENERAL PROVISIONS
1 General
2 Bidding
3 Contract Award and Execution
4 Scope of Work
5 Control of Work
6 Control of Materials
7 Legal Relations and Responsibility to the Public
8 Prosecution and Progress
9 Payment
DIVISION II GENERAL CONSTRUCTION
10 General
11 Welding
12 Temporary Traffic Control
13 Water Pollution Control
14 Environmental Stewardship
15 Existing Facilities
16 Temporary Facilities
DIVISION III EARTHWORK AND LANDSCAPE
17 General
18 Dust Palliative
19 Earthwork
20 Landscape
21 Erosion Control
22 Finishing Roadway
DIVISION IV SUBBASES AND BASES
23 General
24 Stabilized Soils
25 Aggregate Subbases
26 Aggregate Bases
27 Cement Treated Bases
28 Concrete Bases
29 Treated Permeable Bases
30 Reclaimed Pavement
31 Reserved
32 Reserved
33 Reserved
34 Reserved
35 Reserved
DIVISION V SURFACINGS AND PAVEMENTS
36 General
37 Bituminous Seals
38 Reserved
39 Asphalt Concrete
40 Concrete Pavement
41 Existing Concrete Pavement
Page 192 of 378
FAIRGROUNDS STORM DRAIN REPLACEMENT vii Spec No. 25-02
42 Groove and Grind Concrete
43 Reserved
44 Reserved
DIVISION VI STRUCTURES
45 General
46 Ground Anchors and Soil Nails
47 Earth Retaining Systems
48 Temporary Structures
49 Piling
50 Prestressing Concrete
51 Concrete Structures
52 Reinforcement
53 Shotcrete
54 Waterproofing
55 Steel Structures
56 Overhead Sign Structures, Standards, and Poles
57 Wood and Plastic Lumber Structures
58 Sound Walls
59 Structural Steel Coatings
60 Existing Structures
DIVISION VII DRAINAGE
61 General
62 Reserved
63 Reserved
64 Plastic Pipe
65 Concrete Pipe
66 Corrugated Metal Pipe
67 Structural Plate Culverts
68 Subsurface Drains
69 Overside Drains
70 Miscellaneous Drainage Facilities
71 Existing Drainage Facilities
DIVISION VIII MISCELLANEOUS CONSTRUCTION
72 Slope Protection
73 Concrete Curbs and Sidewalks
74 Pumping Equipment and Controls
75 Miscellaneous Metals
76 Wells
77 Local Infrastructure
78 Incidental Construction
79 Reserved
80 Fences
DIVISION IX TRAFFIC CONTROL FACILITIES
81 Miscellaneous Traffic Control Devices
82 Signs and Markers
83 Railings and Barriers
84 Markings
85 Reserved
Page 193 of 378
FAIRGROUNDS STORM DRAIN REPLACEMENT viii Spec No. 25-02
DIVISION X ELECTRICAL WORK
86 General
87 Electrical Systems
88 Reserved
DIVISION XI MATERIALS
89 Aggregate
90 Concrete
91 Paint
92 Asphalt Binders
93 Reserved
94 Asphaltic Emulsions
95 Epoxy
96 Geosynthetics
97 Reserved
98 Reserved
DIVISION XII BUILDING CONSTRUCTION
99 Building Construction
SECTION 14. EXCLUSIONS FROM GENERAL CONDITIONS ................................................................. 50
14-01. Provisions to be Excluded from General Conditions
SECTION 15. AMENDMENTS TO GENERAL CONDITIONS .................................................................... 50
15-01. Provisions of General Conditions to be Amended
BID SUBMITTAL CHECKLIST ...................................................................................................................... 51
PROPOSAL ............................................................................................................................................. 52
BIDDING SCHEDULE ................................................................................................................................... 53
FAIR EMPLOYMENT PRACTICES CERTIFICATION ................................................................................. 56
WORKER'S COMPENSATION CERTIFICATE ............................................................................................ 57
CERTIFICATE OF NONDISCRIMINATION IN EMPLOYMENT ................................................................... 58
LIST OF PROPOSED SUBCONTRACTORS ............................................................................................... 59
STATEMENT OF EXPERIENCE OF BIDDER .............................................................................................. 60
SIGNATURE OF BIDDER ............................................................................................................................. 61
BIDDER'S BOND .......................................................................................................................................... 62
NON-COLLUSION AFFIDAVIT……………………………………………………………………….……………..63
Page 194 of 378
FAIRGROUNDS STORM DRAIN REPLACEMENT ix Spec No. 25-02
AGREEMENT ............................................................................................................................................. 64
INDEMNIFICATION AGREEMENT .............................................................................................................. 68
EXAMPLE BOND FORMS ............................................................................................................................ 69
DIRECTIONS FOR PREPARATION OF PERFORMANCE AND MATERIAL AND LABOR BOND ............ 74
DEFECTIVE MATERIAL AND WORKMANSHIP (MAINTENANCE) BOND ................................................ 75
INSURANCE CERTIFICATES AND ENDORSEMENT FORMS
APPENDICES:
FAIRGROUNDS STORM DRAIN PLANS
Page 195 of 378
FAIRGROUNDS STORM DRAIN REPLACEMENT x Spec No.25-02
CITY OF UKIAH, MENDOCINO COUNTY, CALIFORNIA
NOTICE TO BIDDERS FOR
FAIRGROUNDS STORM DRAIN REPLACEMENT
SPECIFICATION NO. 25-02
NOTICE IS HEREBY GIVEN that sealed standard proposals for FAIRGROUNDS STORM DRAIN
REPLACEMENT PROJECT will be received at the Office of the City Clerk, Ukiah Civic Center, 300 Seminary
Avenue, Ukiah California until 2:00 p.m. Tuesday, July 1, 2025. Bids shall be addressed to the City Clerk and shall
be endorsed “FAIRGROUNDS STORM DRAIN REPLACEMENT PROJECT.” Bids are required for the entire work
described herein. No fax bids will be accepted. As soon thereafter as possible, the bids will be publicly opened and
read in the Council Chambers at 300 Seminary Avenue, Ukiah. The bid opening will also be visible via live
streaming at http://www.cityofukiah.com/meetings/.
ENGINEER'S ESTIMATE OF QUANTITIES
ITEM# DESCRIPTION QUANTITY UNIT
1 MOBILIZATION 1 LS
2 TRAFFIC CONTROL 1 LS
3 POTHOLING 1 LS
4 TEMPORARY REMOVE/REINSTALL FENCING 1 LS
5 24" ADS N12 STORM DRAIN 462 LF
6 24" RCP STORM DRAIN (CLASS IV) 100 LF
7 30" ADS N12 STORM DRAIN 177 LF
8 36" ADS N12 STORM DRAIN 1098 LF
9 36"X36" JUNCTION BOX 1 EA
10 48"X48" JUNCTION BOX 3 EA
11 48" STORM DRAIN MANHOLE 1 EA
12 4'X6' JUNCTION BOX 2 EA
13 CONNECT EXISTING 8"-18" SD TO NEW JUNCTION BOX 3 EA
14 CONNECT NEW 24" TO EXISTING JUNCTION BOX 2 EA
15 CONNECT NEW 30" SD TO EXISTING MANHOLE 1 EA
16 CONNECT EXISTING 12" SD TO NEW 24" RCP PIPE 1 EA
17 SLURRY FILL AND ABANDON STORM DRAIN 1 LS
18 REMOVE EXISTING STORM DRAIN AND JUNCTION BOXES 1 LS
19 REMOVE AND DISPOSE REDWOOD TREE (APPROX. DBH 60 INCHES) 2 EA
20 CLEAR & GRUBB EX. BRUSH IN PIPELINE ROUTE AND DITCH 1 LS
21 GRADING AND SOIL REMOVAL 1200 CY
22 RUBBER DUCKBILL CHECK VALVE 36” 1 EA
23 TRENCH PAVING HMA 3” 4 TON
Plans and Special Provisions may be inspected and/or copies obtained from the City’s website at
www.cityofukiah.com/purchasing. No bid will be considered unless it is made on the forms furnished by the City
and is made in accordance with the details of the Special Provisions. Each bidder must be licensed as required
by law. Further information regarding the work or these specifications can be obtained by calling Myles Fisette,
Purchasing Manager at (707) 463-6225 or by email at mfisette@cityofukiah.com.
The City Council reserves the right to reject any or all bids and to determine which proposal is, in its opinion, the
lowest responsive bid by a responsible bidder and which it deems in the best interest of the City to accept. The
City Council also reserves the right, but not the obligation, to waive any irregularity or failure to strictly comply
with the bidding requirements, that the City determines in the reasonable exercise of its discretion does not
provide the bidder with a competitive advantage over other bidders.
Page 196 of 378
FAIRGROUNDS STORM DRAIN REPLACEMENT xi Spec No.25-02
No contractor or subcontractor may be listed on a bid proposal for a public works unless registered with the
Department of Industrial Relations (“DIR”) pursuant to Labor Code section 1725.5 except as allowed. under
Labor Code section 1771.1(a). The prime contractor shall be responsible for posting job site notices as
prescribed by regulation. This project is subject to compliance monitoring and enforcement by the DIR.
The City of Ukiah affirms that in any contract entered into pursuant to this advertisement, Disadvantaged Business
Enterprises (DBE) will be afforded full opportunity to submit bids in response to this invitation. Bidders are advised
that the City of Ukiah is implementing DBE goals for this Project.
Pursuant to provisions of Section 1770, including amendments thereof, of the Labor Code of the State of
California, the Director of the Department of Industrial Relations, State of California, has ascertained the general
prevailing rate of wages for straight time, overtime, Saturdays, Sundays and Holidays including employer
payment for health and welfare, vacation, pension and similar purposes. Copies of the General Prevailing Wage
Determination (applicable to the work), for the locality in which the work is to be done are available on the Internet
at web address: http://www.dir.ca.gov/DLSR/PWD/.
The prime contractor for the work herein shall possess a current, valid State of California, Class A (General
Engineering) Contractor's License. Pursuant to California Public Contract Code §22300, this contract includes
provisions that allow substitutions of certain types of securities in lieu of the City withholding a portion of the partial
payments due the Contractor to insure performance under this contract.
By order of the City Council, City of Ukiah, County of Mendocino, State of California
Dated:________________________ ________________________________________
Kristine Lawler, City Clerk, City of Ukiah, California
PUBLISH ONE TIME: JUNE 12, 2025
Page 197 of 378
FAIRGROUNDS STORM DRAIN REPLACEMENT 1 Spec No.25-02
INSTRUCTIONS TO BIDDERS
FAIRGROUNDS STORM DRAIN REPLACEMENT shall be performed in accordance with the Plans and Special
Provisions therefor adopted, to which special reference is hereby made.
Each bidder must supply all the information required by the bid documents and Special Provisions.
Minority business enterprises will be afforded full opportunity to submit bids in response to this invitation and will
not be discriminated against on the grounds of race, color or national origin in consideration for an award of any
contract entered into pursuant to this advertisement. Women will be afforded equal opportunity in all areas of
employment. However, the employment of women shall not diminish the standards or requirements for the
employment of minorities.
All proposals or bids shall be accompanied by a cashier's check or certified check payable to the order of the City
of Ukiah amounting to 10 percent of the bid, or by a bond in said amount and signed by the bidder and a corporate
surety, payable to said City. Said check shall be forfeited, or said bond shall become payable to said City in case
the bidder depositing the same does not, within fifteen (15) days after written notice that the contract has been
awarded to him: (a) enter into a contract with the City and (b) furnish certificates of insurance and endorsements, a
bond of faithful performance and a payment bond as described in the Special Provisions.
No bidder shall withdraw his or her bid for a period of thirty (30) calendar days after the date set by the City for the
opening thereof.
The Contractor and any subcontractors shall each possess a valid City of Ukiah Business License prior to the start
of any work.
The Contractor shall furnish a project schedule to the Engineer prior to the start of any work and start work as
scheduled.
The work is to be completed within thirty (30) working days. The Contractor will pay to the City the sum of five
hundred ($500.00) dollars per day for each and every calendar day delay beyond the time prescribed.
The staff shall notify a bidder by telephone, email or fax, if it intends to recommend the rejection of the bidder’s
bid. Any bid protest must be filed with the City Clerk not more than five calendar days following the bid
opening, or 2 calendar days following notice that staff is recommending the rejection of a bid. If any such
timely written protest is filed, all bidders shall be provided a copy of the protest within 2 calendar days of its
receipt, which may be delivered to the bidders as an email attachment or by fax. All such bidders may file with
the City Manager a written objection or other response to the protest.
All objections or responses filed not more than 5 days after receipt of the written protest will be presented to the
City Council at its next regular meeting occurring not less than 12 calendar days following the bid opening. The
City Council will resolve the bid protest at that meeting based on the written protest, any staff recommendation and
all timely written objections and responses. In accordance with the Brown Act, any person may address the City
Council on this item during the meeting. The City Council action on the protest shall represent a final decision by
the City on the protest.
Page 198 of 378
FAIRGROUNDS STORM DRAIN REPLACEMENT 2 Spec No.25-02
Examination of Site, Drawings, Etc.
Each bidder shall visit the site of the proposed work and fully acquaint himself with local conditions, construction
and labor required so that he or she may fully understand the facilities, difficulties and restrictions attending the
execution of the work under the Contract. The failure of any bidder to receive or examine any form, instrument,
addendum, or other document, or to visit the site and acquaint himself with conditions there existing, shall in no
way relieve the bidder from any obligation with respect to his or her proposal or to the contract. The drawings for
the work show conditions as they are supposed or believed by the Engineer to exist; but, it is neither intended nor
shall it be inferred that the conditions as shown thereon constitute a representation by the Engineer, the City or its
officers that such conditions are actually existent, nor shall the City, the Engineer or any of their officers or
representatives be liable for any loss sustained by the Contractor as a result of a variance between the conditions
shown on the drawings and the conditions actually revealed during the progress of the work or otherwise.
The bidder's attention is directed to the possible existence of obstructions and public improvements within the
limits of the work or adjacent thereto, which may or may not be shown on the Drawings. Any bid shall take into
consideration that conditions may exist underground or otherwise that are not known to the City or easily detected
during a site inspection that could impact the time or cost of completing the project. The City expects the bids to
anticipate such conditions so that it can know for budgeting and other purposes the total cost to complete the
project before accepting a bid and undertaking the legal obligation to construct the project. In awarding the contract
the City relies on the contractor’s representation that its bid anticipates differing site conditions and the additional
time or cost that such conditions may necessitate.
The bidder shall investigate to his or her satisfaction the conditions to be encountered, the character, quality and
quantities of work to be performed and materials to be furnished and the requirements of the Plans, Special
Provisions, Standard Specifications, Standard Plans, and Contract Documents. The submission of a proposal shall
be considered conclusive evidence that the bidder has made such examination and has accepted the project
workplace as a safe workplace to perform the work of the Contract.
Bidder Inquiries and Questions
Inquiries and questions must be submitted in writing via email to the following designated contact person:
Myles Fisette, Purchasing Manager
Email: mfisette@cityofukiah.com
The City reserves the right to not respond to inquiries or questions submitted within 3 business days of the bid
opening.
Location of the Work
The work to be performed is located at the State owned Redwood Empire Fairgrounds at 1055 North State Street,
Ukiah CA.
Page 199 of 378
FAIRGROUNDS STORM DRAIN REPLACEMENT 3 Spec No.25-02
GENERAL CONDITIONS
SECTION 1. PROPOSAL REQUIREMENTS AND GENERAL CONDITIONS
1-01. Definitions. Whenever any word or expression defined in this section, or pronoun used in its stead, occurs
in these contract documents, it shall have and is mutually understood to have the meaning given:
a. "City of Ukiah" or "City" shall mean the City of Ukiah, Mendocino County, California, acting
through its City Council or any other board, body, official or officials to which or to whom the
power belonging to the Council shall by virtue of any act or acts, hereafter pass or be held to
appertain.
b. "Engineer" shall mean the Engineer duly and officially appointed by the City to supervise and
direct the work of construction under this contract, acting personally or through agents or
assistants duly authorized by him, such agents or assistants acting within the scope of the
particular duties entrusted to them.
c. "Inspector" shall mean the engineering or technical inspector or inspectors duly authorized or
appointed by the Engineer, limited to the particular duties entrusted to him or her or them.
d. "Contractor" shall mean the party entering into contract with the City of Ukiah for the performance
of work covered by this contract and his or her authorized agents or legal representatives.
e. "Date of signing of contract" or words equivalent thereto, shall mean the date upon which this
contract, with the signature of the Contractor affixed, together with the prescribed bonds, shall be
or shall have been delivered to the City or its duly authorized representatives.
f. "Day" or "days", unless herein otherwise expressly defined, shall mean a calendar day or days of
twenty-four hours each.
g. "The work" shall mean and include all the work specified, indicated, shown or contemplated in the
contract to construct the improvement, including all alterations, amendments or extensions thereto
made by contract change order or other written orders of the Engineer.
h. "Contract drawings", "drawings", "plans" shall mean and include 1) all drawings or plans which
may have been prepared by or on behalf of the City, as a basis for proposals, when duly signed
and made a part of this contract by incorporation or reference, 2) all drawings submitted in
pursuance of the terms of this contract by the successful bidder with his or her proposal and by
the Contractor to the City if and when approved by the Engineer and 3) all drawings submitted by
the Engineer to the Contractor during the progress of the work as provided for herein.
i. Where "as shown", "as indicated", "as detailed" or words of similar import are used, it shall be
understood that reference to the drawings accompanying these Special Provisions is made unless
stated otherwise.
Where "as directed", "as permitted", "approved" or words of similar import are used, it shall be
understood that the direction, requirements, permission, approval or acceptance of the Engineer
is intended unless stated otherwise.
As used herein, "provide" or "install" shall be understood to mean "provide or install complete in
place", that is, "furnish and install". "Shall" is mandatory; "may" is permissive.
1-02. Examination of Plans, Special Provisions and Site of Work. The bidder shall examine carefully the
Proposal, Plans, Special Provisions, Contract forms and the site of the work contemplated therefor. It will be
assumed that the bidder has investigated to his or her satisfaction the conditions to be encountered and the
character, quality and requirements of all Plans, Special Provisions, Standard Specifications, and Standard Plans
involved.
1-03. Proposal. Bids shall be made on the blank forms prepared by the City. All bids shall give the prices bid,
both in writing and in figures and shall be signed by the bidder or his or her authorized representative, with his or
Page 200 of 378
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her address. If the bid is made by an individual or partner, his or her name and the post office address of his or her
business or partnership, along with his or her signature or the signature of one or more partners must be shown; if
made by a corporation, the bid shall show the name of the state under the laws of which the corporation is
chartered, the name of the corporation and the title of the person who signs on behalf of the corporation.
Each proposal shall be enclosed in a sealed envelope, endorsed as specified in the notice to bidders. Bidders are
warned against making erasures or alterations of any kind and proposals which contain omissions, erasures,
conditions, alterations, additions not called for, additional proposals or irregularities of any kind may be rejected.
1-04. Withdrawal of Bids. Any bid may be withdrawn at any time prior to the hour fixed in the notice to bidders
for the openings of bids, provided that a request in writing, executed by the bidder or his or her duly authorized
representative, for the withdrawal of such bid is filed with the City. The withdrawal of a bid will not prejudice the
right of a bidder to file a new bid.
1-05. Public Opening of Bids. Bids will be opened and read publicly at the time and place indicated in the notice
to bidders. Bidders or their agents are invited to be present.
1-06. Bid Guaranty. Each bid must be accompanied by a certified check, cashier's check or bidder's bond
executed by an admitted surety insurer, payable to the order of the City of Ukiah in an amount not less than 10
percent of the bid as a guarantee that the bidder will enter into a contract, if awarded the work.
1-07. Qualification of Bidders. No contractor or subcontractor may be listed on a bid proposal for a public works
project (submitted on or after March 1, 2015) unless registered with the Department of Industrial Relations
pursuant to Labor Code section 1725.5 [with limited exceptions from this requirement for bid purposes only under
Labor Code section 1771.1(a)]. No contractor or subcontractor may be awarded a contract for public work on a
public works project (awarded on or after April 1, 2015) unless registered with the Department of Industrial
Relations pursuant to Labor Code section 1725.5. The prime contractor shall be responsible for posting job site
notices as prescribed by regulation. This project is subject to compliance monitoring and enforcement by the
Department of Industrial Relations.
Each bidder shall be licensed under the provisions of Chapter 9, Division 3 of the Business and Professions Code
and shall be skilled and regularly engaged in the general class or type of work called for under this contract. A
statement setting forth this experience and business standing shall be submitted by each bidder on the form
provided herewith. It is the intention of the City to award a contract only to a bidder who furnishes satisfactory
evidence that he or she has the requisite experience and ability and that he or she has sufficient capital, facilities
and equipment to enable him or her to prosecute the work successfully and promptly within the time and in the
manner agreed.
In determining the degree of responsibility to be credited to a bidder, the City may weigh evidence that the bidder
or his or her personnel charged with the responsibility in the work, has performed satisfactorily other contracts of
like nature and magnitude or comparable difficulty at similar rates of progress.
1-08. Disqualification of Bidders. More than one bid from an individual business, partnership, corporation or
association, under the same or different names, will not be considered. Reasonable grounds for believing that any
bidder is financially interested in more than one bid for the work will cause the rejection of all bids in which he or
she is so interested. If there is reason to believe that collusion exists among the bidders, none of the participants in
such collusion will be considered. Bids in which the prices obviously are unbalanced may be rejected.
1-09. Identification of Subcontractors. All bids shall comply with the Subletting and Subcontracting Fair
Practices Act (Public Contract Code Section 4100 and following) and shall set forth:
(a) The name and the location of the place of business of each subcontractor who will perform work or
labor, or render service to the prime contractor in or about the construction of the work, or to a
subcontractor licensed by the State of California who, under subcontract to the prime contractor, specially
fabricates and installs a portion of the work according to detailed drawings contained in the plans and
Special Provisions, in an amount in excess of one-half of 1 percent of the prime contractor's total bid.
(b) The portion of the work which will be done by each such subcontractor. The prime contractor shall list
only one subcontractor for each such portion defined by the prime contractor in his or her bid.
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1-10. General Provisions of the Standard Specifications. All provisions of the General Provisions, Sections 1
through 11, of the Standard Specifications, shall be applicable to the contract except as modified by these Special
Provisions. The Standard Specifications are set forth in Section 12-06 of these Special Provisions.
1-11. Addenda. If it becomes necessary to revise any part of these plans and specifications after they have been
released, the City will issue an addendum containing the revision. All addenda will be posted on the City’s website
at www.cityofukiah.com/purchasing with the rest of the bid documents. Anyone who intends to submit a bid in
response to this Request for Bid must check the website frequently for any posted addenda. Anyone submitting a
bid will be deemed to have seen and agreed to be bound by the posted addenda.
SECTION 2. AWARD AND EXECUTION OF CONTRACT
2-01. Award of Contract. Award of the contract, if it be awarded, will be to the lowest responsible bidder whose
bid complies with all the specified requirements. The award, if made, will be made within thirty (30) days after
opening of the bids. The City reserves the right to reject any and all bids and to waive any irregularity in the
proposal not pertaining to cost.
2-02. Return of Proposal Guaranties. All bid guaranties will be held until the contract has been fully executed,
after which they will be returned upon request to the respective bidders whose bids they accompany.
2-03. Execution of Contract. The contract agreement shall be executed in duplicate by the successful bidder
and returned, together with the contract bonds, insurance certificates and endorsements, within fifteen (15) days
after written notice of the award of the contract. After execution by the City; one copy shall be filed with the City
and one copy shall be returned to the Contractor. If the bidder fails or refuses to enter into the contract agreement
within the required time, then the bid guaranty accompanying the bid shall be forfeited to the City.
SECTION 3. SCOPE AND INTENT OF CONTRACT
3-01. Effect of Inspection and Payments. Neither the inspection by the Engineer or an inspector, nor any order,
measurement or approved modification, nor certificate or payment of money, nor acceptance of any part or whole
of the work, nor any extension of time, nor any possession by the City or its agents, shall operate as a waiver of
any provision of this contract or of any power reserved therein to the City, or of any right to damages thereunder;
nor shall any breach of this contract be held to be a waiver of any subsequent breach. All remedies shall be
construed as cumulative.
3-02. Effect of Extension of Time. The granting of any extension of time on account of delays which, in the
judgement of the City, are avoidable delays shall in no way operate as a waiver on the part of the City of its rights
under this contract.
3-03. Extra Work. If extra work orders are given in accordance with provisions of this contract, such work shall be
considered a part hereof and shall be subject to each and all of its terms and requirements.
3-04. Assignment of Contract. The contract may be assigned or sublet in whole or in part only upon the written
consent of the City acting through its authorized agents. Consent will not be given to any proposed assignment
which would relieve the original contractor or its surety of their responsibilities under the contract nor will the
Engineer consent to any assignment of a part of the work under the contract.
3-05. Subcontractors. The Contractor shall be as fully responsible for the acts and omissions of his or her
subcontractors and of persons either directly or indirectly employed by them, as he or she is for the acts and
omissions of persons directly employed by him.
The Contractor shall cause appropriate provisions to be inserted in all subcontracts relative to the work to bind
subcontractors to the terms of this Contract which are applicable to the work of subcontractors.
Nothing contained in this contract shall be construed to create or shall be relied upon to create any contractual
relationship between any subcontractor and the City and no action may be brought by any subcontractor against
the City based on this contract.
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3-06. Interpretation of Special Provisions and Drawings. The Special Provisions and the Contract Drawings
are intended to be explanatory of each other. Any work indicated in the Contract Drawings and not in the Special
Provisions, or vice versa, is to be executed as if indicated in both. In case of a discrepancy or conflict between the
Technical Specifications and Contract Plans, the Technical Specifications shall govern. All work shown on the
Contract Drawings, the dimensions of which are not figured, shall be accurately followed to the scale to which the
drawings are made, but figured dimensions are in all cases to be followed, where given, though they differ from
scaled measurements. Large scale drawings shall be followed in preference to small scale drawings. Should it
appear that the work to be done, or any of the matters relative thereto, are not sufficiently detailed or explained in
these contract documents, including the contract drawings, the Contractor shall apply to the Engineer for such
further explanations as may be necessary and shall conform thereto as part of this contract, so far as may be
consistent with the terms of this contract. In the event of any doubt or questions arising respecting the true
meaning of the Special Provisions, reference shall be made to the Engineer and his or her decision thereon shall
be final. If the Contractor believes that a clarification or interpretation justifies an increase in the contract price or
contract time, the Contractor must comply with the written notice provisions of Sections 9-05 and 10-07 of these
Special Provisions. Contractor’s attention is directed to Section 12-06 of the Technical Specifications regarding the
Standard Specifications and Standard Plans.
3-07. Addenda. If it becomes necessary to revise any part of these plans and specifications after they have been
released, the City will issue an addendum containing the revision. All addenda will be posted on the City’s website
at www.cityofukiah.com/purchasing with the rest of the bid documents. Anyone who intends to submit a bid in
response to this Request for Bid much check the website frequently for any posted addenda. Anyone submitting a
bid will be deemed to have seen and agreed to be bound by the posted addenda.
3-08. Liability of City Officials. No city official, nor the Engineer, nor any authorized assistant of any of them,
shall be personally responsible for any liability arising under this contract.
3-09. Dispute Resolution. Claims of $375,000 or less by the Contractor that arise under this Contract are subject
to the mandatory dispute resolutions provisions in Public Contract Code Sections 20104-20104.6.
SECTION 4. BONDS
4-01. Faithful Performance Bond. As a part of the execution of this contract, the Contractor shall furnish a bond
of a surety company or other securities providing equivalent protection such as cash, letter of credit, or certificates
of deposit, acceptable to the City, conditioned upon the faithful performance of all covenants and stipulations under
this contract. The amount of the bond shall be 100 percent of the total contract price, as this sum is set forth in the
agreement.
4-02. Material and Labor Bond. As a part of the execution of this contract, the Contractor shall furnish a bond of
a surety company or other securities providing equivalent protection such as cash, letter of credit or certificates of
deposit acceptable to the City in a sum not less than 50 percent of the total contract price, as this sum is set forth
in the agreement for the payment in full of all persons, companies or corporations who perform labor upon or
furnish materials to be used in the work under this contract, in accordance with the provisions of Sections 3247
through 3252 inclusive of the Civil Code of the State of California and any acts amendatory thereof.
4-03. Defective Material and Workmanship Bond. As a condition precedent to the completion of this contract,
the Contractor shall furnish a bond of a surety company acceptable to the City in an amount not less than 5
percent (5%) of the final contract price, to hold good for a period of one (1) year after the completion and
acceptance of the work, to protect the City against the results of defective materials, workmanship and equipment
during that time. This bond shall be delivered to the City before the final payment under this contract will be made.
4-04. Notification of Surety Companies. The surety companies shall familiarize themselves with all of the
conditions and provisions of this contract and they waive the right of special notification of any change or
modification of this contract or of extension of time, or decreased or increased work, or of the cancellation of the
contract, or of any other act or acts by the City or its authorized agents, under the terms of this contract; and failure
to so notify the aforesaid surety companies of changes shall in no way relieve the surety companies of their
obligation under this contract.
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SECTION 5. INSURANCE REQUIREMENTS FOR CONTRACTORS
(WITH CONSTRUCTION RISKS)
Contractor shall procure and maintain for the duration of the contract insurance against claims for injuries to
persons or damages to property which may arise from or in connection with the performance of the work hereunder
by the Contractor, his or her agents, representatives, employees or subcontractors.
5-01. Minimum Scope of Insurance
Coverage shall be at least as broad as:
1. Insurance Services Office Commercial Liability Coverage (occurrence form CG 0001).
2. Insurance Services Office form number CA 0001 (Ed. 1/87) covering Automobile Liability, code 1 (any
auto).
3. Worker's Compensation insurance as required by the State of California and Employer's Liability
Insurance.
4. Course of Construction insurance covering for “all risks” of loss.
5-02. Minimum Limits of Insurance
Contractor shall maintain limits no less than:
1. General Liability: $2,000,000 per occurrence for bodily injury, personal injury and property damage
including operations, products and completed operations. If Commercial General
Liability Insurance or other form with a general aggregate limit is used, either the
general aggregate limit shall apply separately to this project/location or the
general aggregate limit shall be twice the required occurrence limit.
2. Automobile Liability: $2,000,000 per accident for bodily injury and property damage.
3. Employer's Liability: $1,000,000 per accident for bodily injury and property damage.
4. Course of Construction: Completed value of the project with no co-insurance penalty provisions.
5-03. Deductibles and Self-insured Retentions. Any deductibles or self-insured retentions must be declared to
and approved by the City. At the option of the City, either: the insurer shall reduce or eliminate such deductibles or
self-insured retentions as respects the City, its officers, officials, employees and volunteers; or the Contractor shall
provide a financial guarantee satisfactory to the City guaranteeing payment of losses and related investigations,
claim administration and defense expenses.
5-04. Other Insurance Provisions
The general liability and automobile liability policies are to contain, or be endorsed to contain, the following
provisions:
1. The City, its officers, officials, employees and volunteers are to be covered as Additional Insured with
respect to liability arising out of automobiles owned, leased, hired or borrowed by or on behalf of the
contractor; and with respect to liability arising out of work or operations performed by or on behalf of the
Contractor including materials, parts or equipment furnished in connection with such work or operations.
General liability coverage can be provided in the form of an endorsement to the Contractor's insurance, or
as a separate owner's policy.
2. The workers’ compensation policy is to be endorsed with a waiver of subrogation. The insurance
company, in its endorsement, agrees to waive all rights of subrogation against the City, its officers,
officials, employees and volunteers for losses paid under the terms of this policy which arises from the
work performed by the named insured for the City.
3. For any claims related to this project, the Contractor's insurance coverage shall be primary insurance as
respects the City, its officers, officials, employees or volunteers. Any insurance or self-insurance
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maintained by the City, its officers, officials, employees or volunteers shall be excess of the Contractor's
insurance and shall not contribute with it.
4. Each insurance policy required by this clause shall be endorsed to state that coverage shall not be
canceled by either party, except after thirty (30) days' prior written notice by certified mail, return receipt
requested, has been given to the City.
5. Coverage shall not extend to any indemnity coverage for the active negligence of the additional insured in
any case where an agreement to indemnify the additional insured would be invalid under Subdivision (b)
of Section 2782 of Civil Code.
6. Course of Construction policies shall contain the following provisions:
a.) The City shall be named as loss payee.
b.) The insurer shall waive all rights of subrogation against the City.
5-05. Acceptability of Insurers
Insurance is to be placed with insurers with a current A.M. Best's rating of no less than the following:
A++ VII A- VIII
A+ VII B++ X
A VII B+ X
5-06. Verification of Coverage. Contractor shall furnish the City with original certificates and amendatory
endorsements effecting coverage required by this clause. The endorsements shall be on forms provided by the
City or on other than the City's forms, provided those endorsements or policies conform to the requirements. All
certificates and endorsements are to be received within 15 days from written notice of contract award, and the
work shall not commence until the certificates and endorsements have been approved by the City. The City
reserves the right to require complete certified copies of all required insurance policies, including endorsements
affecting the coverage required by these Special Provisions at any time.
5-07. Subcontractors. Contractor shall include all subcontractors as insureds under its policies or shall furnish
separate certificates and endorsements for each subcontractor. All coverages for subcontractors shall be subject to
all of the requirements stated herein.
SECTION 6. RESPONSIBILITIES AND RIGHTS OF CONTRACTOR
6-01. Legal Address of Contractor. Both the address given in the proposal and the Contractor's office in the
vicinity of the work are hereby designated as places to either of which drawings, samples, notices, letters or other
articles or communications to the Contractor may be mailed or delivered. The delivery at either of these places of
any such thing from the City or its agents to the Contractor shall be deemed sufficient service thereof upon the
Contractor and the date of such service shall be the date of such delivery. The address named in the proposal may
be changed at any time by notice in writing from the Contractor to the City. Nothing herein contained shall be
deemed to preclude or render inoperative the service of any drawing, sample, notice, letter or other article or
communication to or upon the Contractor personally.
6-02. Office of Contractor at Site. During the performance of this contract, the Contractor shall maintain a
suitable office at the site of the work which shall be the headquarters of a representative authorized to receive
drawings and any such thing given to the said representatives or delivered at the Contractor's office at the site of
work in his or her absence shall be deemed to have been given to the Contractor.
6-03. Attention to Work. The Contractor shall give his or her personal attention to and shall supervise the work
to the end that it shall be prosecuted faithfully and when he or she is not personally present on the work, he or she
shall at all reasonable times be represented by a competent superintendent or foreman who shall receive and obey
all instructions or orders given under this contract and who shall have full authority to execute the same and to
supply materials, tools and labor without delay and who shall be the legal representative of the Contractor. The
Contractor shall be liable for the faithful observance of any instructions delivered to him or her or to his or her
authorized representative.
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6-04. Liability of Contractor. The Contractor shall do all of the work and furnish all labor, materials, tools and
appliances, except as otherwise herein expressly stipulated, necessary or proper for performing and completing
the work herein required in the manner and within the time herein specified. The mention of any specific duty or
liability imposed upon the Contractor shall not be construed as a limitation or restriction of any general liability or
duty imposed upon the Contractor by this contract, said reference to any specific duty or liability being made herein
merely for the purpose of explanation.
The right of general supervision by the City shall not make the Contractor an agent of the City and the liability of
the Contractor for all damages to persons or to public or private property, arising from the Contractor's execution of
the work, shall not be lessened because of such general supervision.
Until the completion and final acceptance by the City of all the work under and implied by this contract, the work
shall be under the Contractor's responsible care and charge. The Contractor shall rebuild, repair, restore and make
good all injuries, damages, re-erections and repairs, occasioned or rendered necessary by causes of any nature
whatsoever, excepting only acts of God and none other, to all or any portions of the work, except as otherwise
stipulated.
To the fullest extent permitted by law, Contractor shall indemnify and hold harmless the City and its officers,
directors, agents and employees from and against all claims, damages, losses and expenses including but not
limited to attorneys' fees, costs of suit, expert witness fees and expenses and fees and costs of any necessary
private investigators arising out of or resulting from the performance of the work, provided that any such claim,
damage, loss or expense (1) is attributable to bodily injury, sickness, disease or death, or to injury to or destruction
of tangible property, other than the work itself, including the loss of use resulting therefrom and (2) is caused in
whole or in part by any act or omission of the Contractor, any subcontractor, or anyone directly or indirectly
employed by any of them, or anyone for whose acts any of them may be liable, regardless of whether or not it is
caused in part by a party indemnified hereunder, or by the negligence or omission of a party indemnified herein.
In any and all claims against the City or any of its agents or employees by any employee of the Contractor, any
subcontractor, anyone directly or indirectly employed by any of them, or anyone for whose acts any of them may
be liable, the indemnification obligation shall not be limited in any way by any limitation on the amount or type of
damages, compensation or benefits payable by or for the Contractor or any subcontractor under workers' or
workmen's compensation acts, disability benefit acts, or other employee benefit acts. The obligation to indemnify
shall extend to and include acts of the indemnified party which may be negligent or omissions which may cause
negligence.
The City shall have the right to estimate the amount of such damage and to cause the City to pay the same and
the amount so paid for such damage shall be deducted from the money due the Contractor under this contract; or
the whole or so much of the money due or to become due the Contractor under this contract as may be considered
necessary by the City, shall be retained by the City until such suits or claims for damages shall have been settled
or otherwise disposed of and satisfactory evidence to that effect furnished to the City.
6-05. Protection of Persons and Property. The Contractor shall furnish such watchman, guards, fences,
warning signs, walks and lights as shall be necessary and shall take all other necessary precautions to prevent
damage or injury to persons or property.
All property line fences and improvements in the vicinity of the work shall be protected by the Contractor and, if
they are injured or destroyed, they and any other property injured by the Contractor, his or her employees or
agents, shall be restored to a condition as good as when he or she entered upon the work.
6-06. Protection of City Against Patent Claims. All fees, royalties or claims for any patented invention, article or
method that may be used upon or in any manner connected with the work under this contract shall be included in
the price bid for the work and the Contractor and his or her sureties shall protect and hold the City, together with all
of its officers, agents, servants and employees, harmless against any and all demands made for such fees or
claims brought or made on account of this contract. The Contractor shall, if requested by the Engineer, furnish
acceptable proof of a proper release from all such fees or classes.
Should the Contractor, his or her agents, servants or employees, or any of them be enjoined from furnishing or
using any invention, article, material or appliance supplied or required to be supplied or used under this contract,
the Contractor shall promptly substitute other articles, materials or appliance, in lieu thereof, of equal efficiency,
quality, finish, suitability and market value and satisfactory in all respects to the Engineer. Or, in the event that the
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Engineer elects, in lieu of such substitution, to have supplied and to retain and use, any such invention, article,
material or appliance, as may by this contract be required to be supplied, in that event the Contractor shall pay
such royalties and secure such valid licenses as may be requisite and necessary for the City, its officers, agents,
servants and employees, or any of them, to use such invention, article, material or appliance without being
disturbed or in any way interfered with by any proceeding in law or equity on account thereof. Should the
Contractor neglect or refuse to make the substitution promptly, or to pay such royalties and secure such licenses
as may be necessary, then in that event the Engineer shall have the right to make such substitution, or the City
may pay such royalties and secure such licenses and charge the cost thereof against any money due to the
Contractor from the City or recover the amount thereof from him or her and his or her sureties notwithstanding final
payment under this contract may have been made.
6-07. Protection of Contractor's Work Property. The Contractor shall protect his or her work, supplies and
materials from damage due to the nature of the work, the action of the elements, trespassers, or any cause
whatsoever under his or her control, until the completion and acceptance of the work. Neither the City nor any of its
agents assumes any responsibility for collecting indemnity from any person or persons causing damage to the
work of the Contractor.
6-08. Regulations and Permits. The Contractor shall secure and pay for all permits, give all notices and comply
with all laws, ordinances, rules and regulations bearing on the conduct of the work as drawn and specified. If the
Contractor observes that the Plans and Special Provisions are at variance therewith, he or she shall promptly notify
the Engineer in writing and any necessary changes shall be adjusted as provided in the contract for changes in the
work. The contractor and any subcontractors shall each secure and maintain a valid City of Ukiah Business
License. The City of Ukiah will issue a no fee encroachment permit to the Contractor allowing him or her to perform
work within City right of way or within City property after the Contract Documents have been executed and
insurance certificates and endorsements have been approved by the City.
6-09. Construction Utilities. The Contractor shall be responsible for providing for and in behalf of his or her work
under this contract, all necessary utilities, such as special connection to water supply, telephones, power lines,
fences, roads, watchmen, suitable storage places, etc.
6-10. Approval of Contractor's Plans. The approval by the Engineer of any drawing or any method of work
proposed by the Contractor in accordance with paragraph 8-06 shall not relieve the Contractor of any of his or her
responsibility for his or her errors therein and shall not be regarded as any assumption of risk or liability by the City
or any officer or employee thereof and the Contractor shall have no claim under this contract on account of the
failure or partial failure or inefficiency of any plan or method so approved. Such approval shall be considered to
mean merely that the Engineer has no objection to the Contractor's using, upon his or her own full responsibility
the plan or method approved.
6-11. Suggestions to the Contractor. Any plan or method of work suggested by the Engineer to the Contractor,
but not specified or required, if adopted or followed by the Contractor in whole or in part, shall be used at the risk
and responsibility of the Contractor; and the Engineer and the City shall assume no responsibility thereof.
6-12. Termination of Unsatisfactory Subcontracts. Should any subcontractor fail to perform in a satisfactory
manner the work undertaken by him, such subcontract shall be terminated immediately by the Contractor upon
notice from the Engineer.
6-13. Preservation of Stakes and Marks. The Contractor shall preserve carefully bench marks, reference points
and stakes and in case of destruction he or she shall replace his or her stakes, reference points and bench marks
and shall be responsible for any mistakes that may be caused by their unnecessary loss or disturbance.
Contractor’s attention is directed to Section 7-03 of these Special Provisions.
6-14. Assistance to Engineer. At the request of the Engineer the Contractor shall provide men from his or her
force and tools, stakes and other materials to assist the Engineer temporarily in making measurements and
surveys and in establishing temporary or permanent reference marks. Payment for such materials and assistance
will be made as provided for under the caption "Extra Work," provided, however, that the cost of setting stakes and
marks carelessly lost or destroyed by the Contractor's employees will be assessed to the Contractor.
6-15. Removal of Condemned Materials and Structures. The Contractor shall remove from the site of the
work, without delay, all rejected and condemned materials or structures of any kind brought to or incorporated in
the work and upon his or her failure to do so, or to make satisfactory progress in so doing, within forty-eight (48)
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hours after the service of a written notice from the Engineer, the condemned material or work may be removed by
the City and the cost of such removal shall be taken out of the money that may be due or may become due the
Contractor on account of or by virtue of this contract. No such rejected or condemned material shall again be
offered for use by the Contractor under this Contract.
6-16. Proof of Compliance with Contract. In order that the Engineer may determine whether the Contractor has
complied with the requirements of this contract, not readily enforceable through inspection and tests of the work
and materials, the Contractor shall, at any time when requested, submit to the Engineer properly authenticated
documents or other satisfactory proofs as to his or her compliance with such requirements.
6-17. Errors and Omissions. If the Contractor, in the course of the work, finds any errors or omissions in plans
or in the layout as given by survey points and instruction, or if he or she finds any discrepancy between the plans
and the physical conditions of the locality, he or she shall immediately inform the Engineer, in writing and the
Engineer shall promptly verify the same. Any work done after such discovery, until authorized, will be done at the
Contractor's risk.
6-18. Cooperation. The Contractor shall cooperate with all other contractors who may be performing work in
behalf of the City and workmen who may be employed by the City on any work in the vicinity of the work to be
done under this contract with the work of such contractors or workmen. he or she shall make good promptly, at his
or her own expense, any injury or damage that may be sustained by other contractors or employees of the City at
his or her hands.
Any difference or conflict which may arise between the Contractor and other contractors, or between the contractor
and workmen of the City in regard to their work shall be adjusted and determined by the Engineer. If the work of
the Contractor is delayed because of any acts or omissions of any other contractor or of the City, the Contractor
shall on that account have no claim against the City other than for an extension of time.
6-19. Right of Contractor to Stop Work. Under the following conditions the Contractor shall have the right, if he
or she so desires, to stop the work and terminate the contract upon ten (10) days written notice to the Engineer
and recover from the City payment for all work actually performed and for all satisfactory materials actually
delivered to the site of the work for permanent incorporation therein, all as may be shown by the estimate of the
Engineer.
(1) If the work is stopped under an order of any court or other competent public authority for a period
of time of three (3) months through no act or fault of the Contractor or of anyone employed by
him.
(2) If the Engineer fails to issue the monthly certificate for payment in accordance with the terms of
this contract.
(3) If the City fails to pay the Contractor within sixty (60) days after it shall have become due, as
provided by the terms of this contract, any sum certified by the Engineer or awarded by the City.
All provided that if such action to terminate the contract be not instituted by the Contractor within ten (10) days after
the alleged existence of such condition and if written notice of such action be not at that time delivered to the City
and the Engineer, then such right shall lapse until another occasion arises according to this section.
6-20. Hiring and Dismissal of Employees. The Contractor shall employ only such foremen, mechanics and
laborers as are competent and skilled in their respective lines of work and whenever the Engineer shall notify the
Contractor that any person on the work is, in his or her opinion, incompetent, unfaithful, intemperate or disorderly,
or refuses to carry out the provisions of this contract, or uses threatening or abusive language to any person on the
work representing the City, or is otherwise unsatisfactory, such person shall be discharged immediately from the
work and shall not be re-employed upon it except with the consent of the Engineer.
6-21. Wage Rates.
1. Contractor shall pay all mechanics and laborers employed or working upon the site of the work
unconditionally and without subsequent deductions or rebate on any account the full amounts due at the
time of payment at wage rates not less than those contained in the applicable prevailing wage
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determination, regardless of any contractual relationship which may be alleged to exist between the
Contractor and subcontractors and such laborers and mechanics.
2. Contractor shall comply with the California Labor Code Section 1775. In accordance with said Section
1775, Contractor shall forfeit as a penalty to the Owner, $50.00 (or the higher minimum penalty as
provided in Section 1775(B)(ii) – (iii)) for each calendar day or portion thereof, for each workman paid less
than the stipulated prevailing rates for such work or craft in which such workman is employed for any work
done under the Contract by him or her or by any subcontractor under him or her in violation of the
provisions of the Labor Code and in particular, Labor Code Sections 1770 to 1780, inclusive. In addition to
said penalty and pursuant to Section 1775, the difference between such stipulated prevailing wage rates
and the amount paid to each workman for each calendar day or portion thereof for which each workman
was paid less than the stipulated prevailing wage rate shall be paid to each workman by the Contractor.
3. Pursuant to the provision of Section 1770 of the Labor Code of the State of California, Owner has
ascertained the general prevailing rate of wages (which rate includes employer payments for health and
welfare, vacation, pension and similar purposes) applicable to the work to be done, for straight time work.
The holiday wage rate listed shall be applicable to all holidays recognized in the collective bargaining
agreement of the particular craft, classification or type of workmen concerned. Copies of the General
Prevailing Wage Determination are available on the Internet at web address:
http://www.dir.ca.gov/DLSR/PWD The Contractor shall post the wage determination at the site of work in
a prominent place where it can easily be seen by the workers.
4. City will not recognize any claim for additional compensation because the Contractor has paid any rate in
excess of the prevailing wage rate obtained by the Contractor. The possibility of wage increases is one of
the elements to be considered by the Contractor in determining his or her bid and will not in any
circumstances be considered as the basis for a claim against the City.
5. The Labor Commissioner through the Division of Labor Standards Enforcement (DLSE) may at any time
require contractors and subcontractors to furnish electronic certified payroll records directly to DLSE.
Commencing with contracts awarded or after April 1, 2015, all contractors and subcontractors must furnish
electronic certified payroll records directly to the DLSE.
6. Travel and Subsistence Payments.
Contractor shall make travel and subsistence payments to each workman needed to execute the
work in accordance with the requirements in Section 1773.8 of the Labor Code (Chapter 880,
Statutes of 1968).
7. Apprentices.
Attention is directed to the provisions in Sections 1777.5 (Chapter 1411, Statutes of 1968) and
1777.6 of the California Labor Code concerning the employment of apprentices by the Contractor
or any subcontractor under him. Contractor and any subcontractor under him or her shall comply
with the requirements of said sections in the employment of apprentices.
Information relative to apprenticeship standards, wage schedules and other requirements may be
obtained from the Director of Industrial Relations, ex officio the Administrator of Apprenticeship,
San Francisco, California, or from the Division of Apprenticeship Standards and its branch offices.
6-22. Cleaning Up. The Contractor shall not allow the site of the work to become littered with trash and waste
material, but shall maintain the same in a neat and orderly condition throughout the construction period. The
Engineer shall have the right to determine what is or is not waste material or rubbish and the place and manner of
disposal.
On or before the completion of the work, the Contractor shall without charge therefore carefully clean out all pits,
pipes, chambers or conduits and shall tear down and remove all temporary structures built by him or her and shall
remove rubbish of all kind from any of the grounds which he or she has occupied and leave them in first class
condition.
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6-23. Guaranty. All work shall be guaranteed for a period of one year from the date of acceptance by the City.
The Contractor shall promptly make all needed repairs arising out of defective materials, workmanship and
equipment.
The City is hereby authorized to make such repairs if within ten days after the mailing of a notice in writing to the
Contractor or his or her agent, the Contractor shall neglect to make or undertake with due diligence the aforesaid
repairs, provided, however, that in case of an emergency where, in the opinion of the City delay would cause
serious loss or damage, repairs may be made without notice being sent to the Contractor and the Contractor shall
pay the costs thereof.
Pursuant to the provisions of Section 4-03 of these Special Provisions, the Contractor shall furnish a Defective
Material and Workmanship Bond in an amount not less than 5 percent of the final contract price, which shall be
effective for a period of one (1) year after the completion and acceptance of the work.
SECTION 7. RESPONSIBILITIES AND RIGHTS OF CITY
7-01. Authority of the Engineer. All work done under this contract shall be done in a workmanlike manner and
shall be performed to the reasonable satisfaction of the Engineer, who shall have general supervision of all work
included hereunder. To prevent disputes and litigation, the Engineer (1) shall in all cases determine the amount,
quality, acceptability and fitness of the several kinds of work and materials which are to be paid for under this
contract, (2) shall decide all questions relative to the true construction, meaning and intent of the Special
Provisions and Drawings, (3) shall decide all questions which may arise relative to the classifications and
measurements of quantities and materials and the fulfillment of this contract and (4) shall have the power to reject
or condemn all work or material which does not conform to the terms of this contract. his or her estimate and
decision in all matters shall be a condition precedent to an appeal for arbitration, or the right of the Contractor to
receive, demand, or claim any money or other compensation under this agreement and a condition precedent to
any liability on the part of the City to the Contractor on account of this contract. Whenever the Engineer shall be
unable to act, in consequence of absence or other cause, then such engineer as the Engineer or the City shall
designate, shall perform any and all of the duties and be vested with any or all of the powers herein given to the
Engineer.
7-02. Inspection. The City will provide engineering personnel for the inspection of the work.
The Engineer and his or her representatives shall at all times have access to the work whenever it is in preparation
or progress and the Contractor shall provide proper facilities for such access and inspection.
If the Special Provisions, the Engineer's instruction, laws, ordinances, or any public authority require any work to
be specially tested or approved, the Contractor shall give the Engineer timely notice of its readiness for inspection
and, if the inspection is by an authority other than the Engineer, of the date fixed for such inspection. Inspections
by the Engineer shall be promptly made at the source of supply where practicable. If any work shall be covered up
without approval or consent of the Engineer, it must, if required by the Engineer, be uncovered for examination and
properly restored at the Contractor's expense.
Re-examination of any work may be ordered by the Engineer and, if so ordered, the work must be uncovered by
the Contractor. If such work is found to be in accordance with the contract documents, the City shall pay the cost of
re-examination and replacement. If such work is not in accordance with the contract documents, the Contractor
shall pay such cost.
Properly authorized and accredited inspectors shall be considered to be the representatives of the City limited to
the duties and powers entrusted to them. It will be their duty to inspect materials and workmanship of those
portions of the work to which they are assigned, either individually or collectively, under instructions of the Engineer
and to report any and all deviations from the Drawings, Special Provisions and other contract provisions which may
come to their notice. Any inspector may be considered to have the right to order the work entrusted to his or her
supervision stopped, if in his or her opinion such action becomes necessary, until the Engineer is notified and has
determined and ordered that the work may proceed in due fulfillment of all contract requirements.
7-03. Surveys. Contractor shall furnish all land surveys, establish all base lines and benchmarks and make
sufficient detailed surveys needed for working points, lines and elevations. The Contractor shall develop all slope
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stakes and batter boards. Contractor shall also develop all additional working points, lines and elevations as he or
she may desire to facilitate his or her methods and sequence of construction.
7-04. Rights-of-Way. The City will provide all necessary rights-of-way and easements in or beneath which work
will be performed by the Contractor under this contract.
7-05. Retention of Imperfect Work. If any portion of the work done or material furnished under this contract shall
prove defective and not in accordance with the Plans and Special Provisions, and if the imperfection in the same
shall not be of sufficient magnitude or importance to make the work dangerous or undesirable, the Engineer shall
have the right and authority to retain such work instead of requiring the imperfect work to be removed and
reconstructed, but he or she shall make such deductions therefor in the payments due or to become due the
Contractor as may be just and reasonable.
7-06. Changes in the Work. The Engineer shall have the right, in writing, to order additions to, omissions from,
or corrections, alterations and modifications in the line, grade, form, dimensions, plan, or kind or amount of work or
materials herein contemplated, or any part thereof, either before or after the beginning of construction. However,
the arithmetical sum of the cost to the City of additions and subtractions from the work under this contract shall not
exceed 10 percent of original contract amount or $5,000, whichever is the greater, unless based upon a
supplementary agreement to be made therefore.
The order of such additions, omissions, corrections, alterations and modifications shall be in writing and signed by
the Engineer and, in order, shall then be binding upon the Contractor. The Contractor shall proceed with the work
as changed and the value of such change shall be determined as provided for in section 10-07 of these Special
Provisions.
Such alterations shall in no way affect, vitiate, or make void this contract or any part thereof, except that which is
necessarily affected by such alterations and is clearly the evident intention of the parties to this contract.
7-07. Additional Drawings by City. The drawings made a part of this contract at the time of its execution are
intended to be fairly comprehensive and to indicate in more or less detail the scope of the work. In addition to these
drawings, however, the Engineer shall furnish such additional drawings from time to time during the progress of the
work as are necessary to make clear or to define in greater detail the intent of the Special Provisions and the
contract drawings and the Contractor shall make his or her work conform to all such drawings.
7-08. Additional and Emergency Protection. Whenever, in the opinion of the Engineer, the Contractor has not
taken sufficient precautions for the safety of the public or the protection of the works to be constructed under this
contract, or of adjacent structures or property which may be injured by the processes of construction on account of
such neglect and whenever, in the opinion of the Engineer, an emergency shall arise and immediate action shall
be considered necessary in order to protect public or private, personal or property interest, then and in that event,
the Engineer, with or without notice to the Contractor may provide suitable protection to the said interests by
causing such work to be done and such material to be furnished as shall provide such protection as the Engineer
may consider necessary and adequate.
The cost and expense of such work and material so furnished shall be borne by the Contractor and, if the same
shall not be paid on presentation of the bills therefor, then such costs shall be deducted from any amounts due or
to become due the Contractor.
The performance of such emergency work under the direction of the Engineer shall in no way relieve the
Contractor from any damages which may occur during or after such precaution has been taken by the Engineer.
7-09. Suspension of Work. The City may at any time suspend the work or any part thereof by giving five (5)
days written notice to the Contractor. The work shall be resumed by the Contractor within ten (10) days after the
date fixed in the written notice from the City to the Contractor so to do. The City shall reimburse the Contractor for
expense incurred by the Contractor in connection with the work under this contract as a result of such suspension.
If the work, or any part thereof, shall be stopped by the notice in writing aforesaid and if the City does not give
notice in writing to the Contractor to resume work at a date within ten (10) days of the date fixed in the written
notice to suspend, then the Contractor may abandon that portion of the work so suspended and he or she will be
entitled to the estimates and payments for all work done on the portions so abandoned, if any, plus 5 percent of the
value of the work so abandoned, to compensate for loss of overhead, plant expense and anticipated profit.
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7-10. Right of City to Terminate Contract. If the Contractor should be adjudged a bankrupt, or if he or she
should make a general assignment for the benefit of his or her creditors, or if a receiver should be appointed on
account of his or her insolvency, or if he or she should persistently or repeatedly refuse or should fail, except in
cases for which extension of time is provided, to supply sufficient properly skilled workmen or proper materials, or if
he or she should fail to make prompt payments to subcontractors or for material or labor, or persistently disregard
laws, ordinances or the instructions of the Engineer, or otherwise be guilty of a substantial violation of any
provision of the contract, then the City, upon the certificate of the Engineer that sufficient cause exists to justify
such action, may, without prejudice to any other right or remedy and after giving the Contractor seven days written
notice, terminate the employment of the Contractor and take possession of the premises and of all materials, tools
and appliances and finish the work by whatever method the City may deem expedient. In such case, the
Contractor shall not be entitled to receive any further payment until the work is finished. If the unpaid balance of the
contract price shall exceed the expense of finishing the work, including compensation for additional managerial and
administrative services, such excess shall be paid to the Contractor. If such expense shall exceed such unpaid
balance, the Contractor shall pay the difference to the City. The expense incurred by the City as herein provided
and the damage incurred through the Contractor's default, shall be certified by the Engineer. In the event that a
termination under this section is determined to be improper, such termination shall be deemed a constructive
termination for convenience taken pursuant to section 7-12 below.
7-11. Use of Completed Portions. The City shall have the right to take possession of and use any completed or
partially completed portions of the work, notwithstanding the time for completing the entire work or such portions
which may not have expired; but such taking possession and using shall not be deemed an acceptance of any
work not completed in accordance with the contract documents. If such prior use increases the cost of or delays
the work, the Contractor shall be entitled to such extra compensation, or extension of time or both, as the Engineer
may determine.
7-12. Right of City to Terminate Contract for Convenience. The City may terminate performance of the work
called for by the contract documents in whole or, from time to time, in part, if the City determines that a termination
is in the City’s best interest. The Contractor shall terminate all or any part of the work upon delivery to the
Contractor of a notice of termination specifying that the termination is for the convenience of the City, the extent of
termination, and the effective date of such termination. After receipt of notice of termination, and except as
directed by the Engineer, the Contractor shall, regardless of any delay in determining or adjusting any amounts
due under this termination for convenience clause, immediately proceed with the following obligations:
1. Stop work as specified in the notice.
2. Complete any work specified in the notice of termination in a least cost/shortest time manner while still
maintaining the quality called for under the contract documents.
3. Leave the property upon which the Contractor was working and upon which the facility (or facilities)
forming the basis of the contract documents is situated in a safe and sanitary manner such that it does not
pose any threat to the public health or safety.
4. Terminate all subcontracts to the extent that they relate to the portions of the work terminated.
5. Place no further subcontracts or orders, except as necessary to complete the continued portion of the
contract.
6. Submit to the Engineer, within ten (10) calendar days from the effective date of the notice of termination,
all of the usual documentation called for by the contract documents to substantiate all costs incurred by
the Contractor for labor, materials and equipment through the effective date of the notice of termination.
Any documentation substantiating costs incurred by the Contractor solely as a result of the City's exercise
of its right to terminate this Contract pursuant to this clause, which costs the contractor is authorized under
the contract documents to incur, shall: (1) be submitted to and received by the Engineer no later than 30
calendar days after the effective date of the notice of termination; (2) describe the costs incurred with
particularity; and (3) be conspicuously identified as “Termination Costs occasioned by the City's
Termination for Convenience.”
Termination of the contract shall not relieve Surety of its obligation for any just claims arising out of or relating to
the work performed. In the event that the City exercises its right to terminate this contract pursuant to this clause,
the City shall pay the Contractor, upon the Contractor's submission of the documentation required by this clause
and other applicable provisions of the contract documents, the following amounts:
All actual reimbursable costs incurred according to the provisions of this contract.
1. A reasonable allowance for profit on the cost of the Work performed, provided Contractor establishes to
the satisfaction of the Engineer that it is reasonably probable that Contractor would have made a profit had
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the contract been completed and provided further, that the profit allowed shall in no event exceed fifteen
(15%) percent of the costs.
2. A reasonable allowance for Contractor's administrative costs in determining the amount payable due to
termination of the contract under this Article.
Notwithstanding any other provision of this Article, when immediate action is necessary to protect life and safety or
to reduce significant exposure or liability, the City may immediately order Contractor to cease work on the project
until such safety or liability issues are addressed to the satisfaction of the City or the contract is terminated.
SECTION 8. WORKMANSHIP, MATERIALS AND EQUIPMENT
8-01. General Quality. Materials and equipment shall be new and of a quality equal to that specified or approved.
Work shall be done and completed in a thorough and workmanlike manner.
8-02. Quality in Absence of Detailed Specifications. Whenever under this contract it is provided that the
Contractor shall furnish materials or manufactured articles or shall do work for which no detailed specifications are
set forth, the materials or manufactured articles shall be of the best grade in quality and workmanship obtainable in
the market from firms of established good reputation, or, if not ordinarily carried in stock, shall conform to the usual
standards for first-class materials or articles of the kind required, with due consideration of the use to which they
are to be put. In general, the work performed shall be in full conformity and harmony with the intent to secure the
best standard of construction and equipment of the work as a whole or in part.
8-03. Materials and Equipment Specified by Name. Whenever any material or equipment is indicated or
specified by patent or proprietary name or by the name of the manufacturer, such specification shall be considered
as used for the purpose of describing the material or equipment desired and shall be considered as followed by the
words "or approved equal". The Contractor may offer any material or equipment which shall be equal in every
respect to that specified, provided that written approval first is obtained from the Engineer.
8-04. Source of Materials. Price, fitness and quality being equal, preference shall be given by the Contractor for
supplies grown, manufactured or produced in the State of California and, next, for such products partially produced
in this State in accordance with Government Code Section 4332.
8-05. Storage of Materials. Materials shall be so stored to ensure the preservation of their quality and fitness for
the work. They shall be so located and disposed that prompt and proper inspection thereof may be made.
8-06. Drawings, Samples and Tests. As soon as possible after execution of the contract, the Contractor shall
submit to the Engineer, in quintuplicate, sufficient information including, if necessary, assembly and detail drawings
to demonstrate fully that the equipment and materials to be furnished comply with the provisions and intent of
these Special Provisions and Drawings. If the information thus submitted indicates the equipment or materials is
acceptable, the Engineer will return one copy stamped with his or her approval; otherwise, one copy will be
returned with an explanation of why the equipment or material is unsatisfactory. The Contractor shall have no
claims for damages or for extension of time on account of any delay due to the revision of drawings or rejection of
material. Fabrication or other work performed in advance of approval shall be done entirely at the Contractor's risk.
After approval of equipment or material, the Contractor shall not deviate in any way from the design and
specifications given without the written consent of the Engineer.
When requested by the Engineer, a sample or test specimens of the materials to be used or offered for use in
connection with the work shall be prepared at the expense of the Contractor and furnished by him or her in such
quantities and sizes as may be required for proper examination and tests, with all freight charges prepaid and with
information as to their sources.
All samples shall be submitted before shipment and in ample time to permit the making of proper tests, analyses,
or examination before the time at which it is desired to incorporate the material into the work. All tests of materials
furnished by the Contractor shall be made by the Engineer. Samples shall be secured and tested whenever
necessary to determine the quality of the material.
SECTION 9. PROSECUTION OF WORK
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9-01. Equipment and Methods. The work under this contract shall be prosecuted with all materials, tools,
machinery, apparatus and labor and by such methods as are necessary to the complete execution of everything
described, shown, or reasonably implied. If at any time before the beginning or during the progress of the work,
any part of the Contractor's plant or equipment, or any of his or her methods of execution of the work, appear to
the Engineer to be unsafe, inefficient, or inadequate to insure the required quality or the rate of progress of the
work, he or she may order the Contractor to increase or improve his or her facilities or methods and the Contractor
shall comply promptly with such orders; but, neither compliance with such orders nor failure of the Engineer to
issue such orders shall relieve the Contractor from his or her obligation to secure the degree of safety, the quality
of the work and the rate of progress required of the Contractor. The Contractor alone shall be responsible for the
safety, adequacy and efficiency of his or her plant, equipment and methods.
9-02. Time of Completion. The Contractor shall promptly begin the work under this contract and shall complete
and make ready for full use all portions of the project made the subject of this contract within the time set forth in
the agreement bound herewith.
9-03. Avoidable Delays. Avoidable delays in the prosecution or completion of the work shall include all delays
which might have been avoided by the exercise of care, prudence, foresight and diligence on the part of the
Contractor. The City will consider as avoidable delays within the meaning of this contract (1) delays in the
prosecution of parts of the work, which may in themselves be unavoidable, but do not necessarily prevent or delay
the prosecution of other parts of the work nor the completion of the whole work within the time herein specified, (2)
reasonable loss of time resulting from the necessity of submitting plans to the Engineer for approval and from the
making of surveys, measurements, inspections, and testing and (3) such interruptions as may occur in the
prosecution of the work on account of the reasonable interference of other contractors employed by the City which
do not necessarily prevent the completion of the whole work within the time herein specified.
9-04. Unavoidable Delays. Unavoidable delays in the prosecution or completion of the work under this contract
shall include all delays which may result, through cause beyond the control of the Contractor and which he or she
could not have provided against by the exercise of care, prudence, foresight and diligence. Orders issued by the
City changing the amount of work to be done, the quantity of material to be furnished or the manner in which the
work is to be prosecuted and unforeseen delays in the completion of the work of other contractors under contract
with the City will be considered unavoidable delays, so far as they necessarily interfere with the Contractor's
completion of the whole of the work. Delays due to normally adverse weather conditions will not be regarded as
unavoidable delays. However, truly abnormal amounts of rainfall, temperatures or other weather conditions for the
location of the work and time of year may be considered as unavoidable delays if those conditions necessarily
cause a delay in the completion of the work.
9-05. Notice of Delays. Whenever the Contractor foresees any delay in the prosecution of the work and, in any
event, immediately upon the occurrence of any delay which the contractor regards as an unavoidable delay, he or
she shall notify the Engineer in writing of the probability of the occurrence of such delay and its cause, in order that
the Engineer may take immediate steps to prevent, if possible, the occurrence or continuance of the delay, or, if
this cannot be done, may determine whether the delay is to be considered avoidable or unavoidable, how long it
continues and to what extent the prosecution and completion of the work are to be delayed thereby.
9-06. Extension of Time. Should any delays occur which the Engineer may consider unavoidable, as herein
defined, the Contractor shall, pursuant to his or her application, be allowed an extension of time proportional to
said delay or delays, beyond the time herein set forth, in which to complete this contract; and liquidated damages
for delay shall not be charged against the Contractor by the City during an extension of time granted because of
unavoidable delay or delays.
Any claim by Contractor for a time extension based on unavoidable delays shall be based on written notice
delivered to the Engineer within 15 days of the occurrence of the event giving rise to the claim. Failure to file said
written notice within the time specified shall constitute a waiver of said claim. Notice of the full extent of the claim
and all supporting data must be delivered to the Engineer within 45 days of the occurrence unless the Engineer
specifies in writing a longer period. All claims for a time extension must be approved by the Engineer and
incorporated into a written change order.
9-07. Unfavorable Weather and Other Conditions. During unfavorable weather and other conditions, the
Contractor shall pursue only such portions of the work as shall not be damaged thereby. No portions of the work
whose satisfactory quality or efficiency will be affected by any unfavorable conditions shall be constructed while
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these conditions remain, unless, by special means or precautions approved by the Engineer, the Contractor shall
be able to overcome them.
The Contractor shall be granted a time extension of one day for each unfavorable weather day which prevents him
or her from placing concrete forms or placing and finishing concrete or asphalt concrete. Such unfavorable weather
day is defined as a rain day where precipitation prevents the contractor from performing the work more than four
(4) continuous hours within the authorized work period or a temperature day where the ambient temperature is
below that specified for the placement of materials associated with the controlling work item for more than four (4)
continuous work hours of the authorized work period.
9-08. Saturday, Sunday, Holiday and Night Work. No work shall be done between the hours of 6 p.m. and 7
a.m., nor on Saturdays, Sundays or legal holidays except such work as is necessary for the proper care and
protection of work already performed, or except in cases of absolute necessity and in any case only with the
permission of the Engineer.
It is understood, however, that night work may be established as a regular procedure by the Contractor if he or she
first obtains the written permission of the Engineer and that such permission may be revoked at any time by the
Engineer if the Contractor fails to maintain at night adequate force and equipment for reasonable prosecution and
to justify inspection of the work.
9-09. Hours of Labor. Eight (8) hours of labor shall constitute a legal day's work and the Contractor or any
subcontractor shall not require or permit more than eight hours of labor in a day from any person employed by him
or her in the performance of the work under this contract, unless paying compensation for all hours worked in
excess of eight (8) hours per day at not less than 1½ times the basic rate of pay. The Contractor shall forfeit to the
City, as a penalty, the sum of twenty-five dollars ($25.00) for each workman employed in the execution of the
contract by him or her or by any subcontractor, for each calendar day during which such laborer, workman, or
mechanic is required or permitted to labor more than eight hours in violation of the provisions of Section 1810 to
1816, inclusive, (Article 3, Chapter 1, Part 7, Division 2) of the Labor Code of the State of California and any acts
amendatory thereof.
SECTION 10. PAYMENT
10-01. Certification by Engineer. All payments under this contract shall be made upon the presentation of
certificates in writing from the Engineer and shall show that the work covered by the payments has been done and
the payments thereof are due in accordance with this contract.
10-02. Progress Estimates and Payment. The Engineer shall, within the first seven (7) days of each month,
make an estimate of the value of the work performed in accordance with this contract during the previous calendar
month.
The first estimate shall be of the value of the work satisfactorily completed in place and meeting the requirements
of the contract. And every subsequent estimate, except the final estimate, shall be of the value of the work
satisfactorily completed in place since the last preceding estimate was made; provided, however, that should the
Contractor fail to adhere to the program of completion fixed in this contract, the Engineer shall deduct from the next
and all subsequent estimates the full calculated accruing amount of the liquidated damages to the date of said
estimate, until such time as the compliance with the program has been restored.
The estimate shall be signed by the Engineer and, after approval, the City shall pay or cause to be paid to the
Contractor in the manner provided by law, an amount equal to 95 percent of the estimated value of the work
satisfactorily performed and complete in place.
10-03. Substitution of Securities.
1. At such times that Pubic Contract Code Section 22300 is in effect Contractor may propose the substitution of
securities of at least equal market value for any moneys to be withheld to ensure performance under the Contract.
Market value shall be determined as of the day prior to the date such substitution is to take place. Such substitution
shall be made at the request and expense of the Contractor. The securities shall be one or more of the following
types:
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(a) Bonds or interest-bearing notes or obligations of the United States, or those for which the faith and
credit of the United States are pledged for the payment of principal and interest.
(b) Bonds or interest-bearing notes on obligations that are guaranteed as to principal and interest by a
federal agency of the United States.
(c) Bonds of the State of California, or those for which the faith and credit of the State of California are
pledged for the payment of principal and interest.
(d) Bonds or warrants, including, but not limited to, revenue warrants, of any county, city, metropolitan
water district, California water district, California water storage district, irrigation district in the State of
California, municipal utility district, or school district of the State of California, which are rated by Moody's
or Standard and Poor as A or better.
(e) Bonds, consolidated bonds, collateral trust debentures, consolidated debentures, or other obligations
issued by federal land banks or federal intermediate credit banks established under the Federal Farm
Loan Act, as amended; debentures and consolidated debentures issued by the Central Bank for
Cooperatives and banks for cooperatives established under the Farm Credit Act of 1933, as amended;
bonds, or debentures of the Federal Home Loan Bank Board established under the Federal Home Loan
Bank Act; and stock, bonds, debentures and other obligations of the Federal National Mortgage
Association established under the National Housing Act as amended and bonds of any Federal Home
Loan Mortgage Corporation.
(f) Commercial paper of "prime" quality as defined by a nationally recognized organization which rates
such securities. Eligible paper is further limited to issuing corporations: (1) organized and operating within
the United States; (2) having total assets in excess of five hundred million dollars ($500,000,000); and (3)
approved by the Pooled Money Investment Board of the State of California. Purchases of eligible
commercial paper may not exceed 180 days' maturity, nor represent more than 10 percent of the
outstanding paper of an issuing corporation.
(g) Bills of exchange or time drafts on and accepted by a commercial bank, otherwise known as bankers’
acceptances, which are eligible for purchase by the Federal Reserve System.
(h) Certificates of deposits issued by a nationally or state-chartered bank or savings and loan association.
(i) The portion of bank loans and obligations guaranteed by the United States Small Business
Administration or the United States Farmers Home Administration.
(j) Student loan notes insured under the Guaranteed Student Loan Program established pursuant to the
Higher Education Act of 1965, as amended (20 U.S.C. 1001, et seq.) and eligible for resale to the Student
Loan Marketing Association established pursuant to Section 133 of the Education Amendments of 1972,
as amended (20 U.S.C. 1087-2).
(k) Obligations issued, assumed or guaranteed by International Bank for Reconstruction and
Development, the Inter-American Development Bank, the Asian Development Bank, or the Government
Development Bank of Puerto Rico.
(l) Bonds, debentures and notes issued by corporations organized and operating within the United States.
Such securities eligible for substitution shall be within the top three ratings of a nationally recognized rating
service.
2. The securities shall be deposited with City or with any commercial bank as escrow agent, who shall arrange for
transfer of such securities to the Contractor upon satisfactory completion of the contract. Any interest accrued or
paid on such securities shall belong to the Contractor and shall be paid upon satisfactory completion of the
contract.
The market value of the securities deposited shall at all times be maintained in an amount at least equal, in the
sole judgment of City, to the moneys to be withheld pursuant to the Contract Documents to ensure performance of
the Contract. In order to comply with this condition, Contractor shall deposit additional securities as necessary
upon request by City or the escrow agent.
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FAIRGROUNDS STORM DRAIN REPLACEMENT 20 Spec No.25-02
3. Upon acceptance of any Proposal that includes substituting securities for amounts withheld to ensure
performance, a separate escrow agreement satisfactory in form and substance to City shall be prepared and
executed by City, the Contractor and the escrow agent, which may be City. The escrow agreement shall specify,
among other matters, value of securities to be deposited; procedures for valuing the securities and for adding or
withdrawing securities to maintain the market value of the deposited securities at least equal to the amount of
moneys which would otherwise be withheld; the terms and conditions of conversion to cash in case of the default
by the Contractor; and terms, conditions and procedure for termination of the escrow. City shall have no obligation
to enter any such Agreement that does not provide the City with the unilateral right to convert securities to cash
and to gain immediate possession of the cash.
10-04. Acceptance. The work must be accepted by vote of the City Council of the City of Ukiah when the whole
shall have been completed satisfactorily. The Contractor shall notify the Engineer, in writing, of the completion of
the work, whereupon the Engineer shall promptly, by personal inspection, satisfy himself as to the actual
completion of the work in accordance with the terms of the contract and shall thereupon recommend acceptance
by the City Council.
10-05. Final Estimate and Payment. The Engineer shall, as soon as practicable after the final acceptance of the
work done under this contract, make a final estimate of the amount of work done thereunder and the value thereof.
Such final estimate shall be signed by the Engineer, and after approval, the City shall pay or cause to be paid to
the Contractor, in the manner provided by law, the entire sum so found to be due hereunder, after deducting
therefrom all previous payments and such other lawful amounts as the terms of this contract prescribe.
In no case will final payment be made in less than thirty-five (35) days after the filing of the notice of completion
with the County Recorder.
10-06. Delay Payments. Should any payment due the Contractor or any estimate be delayed, through fault of the
City beyond the time stipulated, such delay shall not constitute a breach of contract or be the basis for a claim for
damages, but the City shall pay the Contractor interest on the amount of the payment at the rate of 6 percent per
annum for the period of such delay. The terms for which interest will be paid shall be reckoned, in the case of any
monthly or progress payment, from the twentieth day of the month next succeeding the month in which the work
was performed to the date of payment of the estimate; and in the case of the final estimate, from the forty-fifth day
after acceptance to the date of payment of the final estimate.
The date of payment of any estimate shall be considered the day on which the payment is offered or mailed as
evidenced by the records of the Treasurer of the City. If interest shall become due on any delayed payment, the
amount thereof, as determined by the City, shall be added to a succeeding payment. If the interest shall become
due on the final payment, it shall be paid on a supplementary voucher to interest or any sum or sums which, by the
terms of this contract, the City is authorized to reserve or retain.
10-07. Extra Work and Work Omitted. Whenever corrections, alterations, or modifications of the work under this
contract ordered by the Engineer and approved by the City increase the amount of work to be done, such added
work shall be known as "extra work"; and when such corrections, alterations, or modifications decrease the amount
of work to be done, such subtracted work shall be known as "work omitted".
When the Contractor considers that any changes ordered involve extra work, he or she shall immediately notify the
Engineer in writing and subsequently keep him or her informed as to when and where extra work is to be
performed and shall make claim for compensation therefor each month not later than the first day of the month
following that in which the work claimed to be extra work was performed and he or she shall submit a daily
complete statement of materials and labor used and expenses incurred on account of extra work performed,
showing allocation of all materials, labor and expenses.
All such claims shall state the date of the Engineer's written order and the date of approval by the City authorizing
the work on account of which claim is made. Unless such notification is made in writing within the time specified
and unless complete statements of materials used and expenses incurred on account of such extra work are
furnished as above required, the Contractor shall not be entitled to payment on account of extra work and
Contractor shall be deemed to have waived the right to make any future claims for compensation for such extra
work.
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FAIRGROUNDS STORM DRAIN REPLACEMENT 21 Spec No.25-02
When changes decrease the amount of work to be done, they shall not constitute a claim for damages on account
of anticipated profits on the work that may be omitted.
10-08. Compensation for Extra Work or Work Omitted. Whenever corrections, additions, or modifications in
the work under this contract change the amount of work to be done or the amount of compensation due the
Contractor, excepting increases or decreases in contract items having unit contract prices for each measurable
quantity installed in place, and such changes have been ordered in writing by the Engineer and approved by the
City prior to the Contractor performing the extra work, then a price may be agreed upon. Failing such an
agreement in price, the Contractor shall be compensated for performing extra work pursuant to the provisions of
Section 4-1.05 "Changes and Extra Work", and Section 9-1.04,"Force Account" of the Standard Specifications.
This method of determining the price of work shall not apply to the performance of any work which is required or
reasonably implied to be performed or furnished under this contract.
10-09. Compensation to the City for Extension of Time. In case the work called for under this contract is not
completed within the time limit stipulated herein, the City shall have the right as provided hereinabove, to extend
the time of completion thereof. If the time limit be so extended, the City shall have the right to charge to the
Contractor and to deduct from the final payment for the work the actual cost to the City of engineering, inspection,
superintendence and other overhead expenses which are directly chargeable to the contract and which accrue
during the period of such extension, except that the cost of final unavoidable delays shall not be included in such
charges.
10-10. Liquidated Damages for Delay. It is agreed by the parties to the contract that time is of the essence
and that, in case all the work is not completed before or upon the expiration of the time limit as set forth,
damage, other than those cost items identified in section 10-09, will be sustained by the City and that it is and
will be impracticable to determine the actual amount of damage by reason of such delay; and it is therefore
agreed that the Contractor will pay to the City the sum of five hundred dollars ($500.00) per day for each and
every calendar day's delay beyond the time prescribed.
In compliance with the provisions of California Public Contract Code § 7102, the Contractor will be compensated
for damages incurred due to delays in completing the work due solely to the fault of the City, where such delay is
unreasonable under the circumstances and not contemplated by the parties. The Contractor and City agree that
determining actual damages is impracticable and extremely difficult. As such, the Contractor shall be entitled to the
appropriate time extension and to payment of liquidated damages in the sum of $250 per day of delay in excess of
the time specified for the completion of the work. Such amount shall constitute the only payment allowed and shall
necessarily include all overhead (direct or indirect), all profit, all administrative costs, all bond costs, all labor,
materials, equipment and rental costs, and any other costs, expenses and fees incurred or sustained as a result of
such delay. The Contractor expressly agrees to be limited solely to the liquidated damages for all such delays as
defined in this subsection.
SECTION 11. MISCELLANEOUS
11-01. Notice. Whenever any provision of the contract documents requires the giving of written notice, it shall be
deemed to have been validly given if delivered in person to the individual or to a member of the firm or to an officer
of the corporation for whom it is intended, or if delivered at or sent by registered or certified mail, postage prepaid,
to the last business address known to the giver of the notice. If mailed, the notice shall be deemed received on the
date of delivery stated in the return receipt.
11-02. Computation of Time. When any period of time is referred to in the Contract Documents by days, it shall
be computed to exclude the first and include the last day of such period. If the last day of any such period falls on a
Saturday or Sunday or on a day made a legal holiday by the law of the applicable jurisdiction, such day shall be
omitted from the computation.
11-03. Claims Procedure
Contractor shall timely comply with all notices and requests for changes to the contract time or contract price, as a
prerequisite to filing any claim governed by this Article. The failure to timely submit a notice of delay or notice of
change, or to timely request a change to the contract time or contract price, or to timely provide any other notice or
request required herein shall constitute a waiver of the right to further pursue the claim under the contract or at law.
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FAIRGROUNDS STORM DRAIN REPLACEMENT 22 Spec No.25-02
A. Intent. Effective January 1, 1991, Section 20104 et seq., of the California Public Contract Code
prescribes a process utilizing informal conferences, non-binding judicial supervised mediation, and
judicial arbitration to resolve disputes on construction claims of $375,000 or less. Effective January 1,
2017, Section 9204 of the Public Contract Code prescribes a process for negotiation and mediation to
resolve disputes on construction claims. The intent of this Article is to implement Sections 20104 et
seq. and Section 9204 of the California Public Contract Code. This Article shall be construed to be
consistent with said statutes.
B. Claims. For purposes of this Article, “Claim” means a separate demand by the Contractor, for (A) a
time extension, (B) payment of money or damages arising from work done by or on behalf of the
Contractor pursuant to the Contract, or (C) an amount the payment of which is disputed by the District.
Claims governed by this Article may not be filed unless and until the Contractor completes all
procedures for giving notice of delay or change and for the requesting of a time extension or change
order. Claims governed by this Article must be filed no later than the date of final payment. The claim
shall be submitted in writing to the District and shall include on its first page the following in 16 point
capital font: “THIS IS A CLAIM.” Furthermore, the claim shall include the documents necessary to
substantiate the claim. Nothing herein is intended to extend the time limit or supersede notice
requirements otherwise provided by contract for the filing of claims, including all requirements
pertaining to compensation or payment for extra work, disputed work, and/or changed conditions.
Failure to follow such contractual requirements shall bar any claims or subsequent lawsuits for
compensation or payment thereon.
C. Supporting Documentation. The Contractor shall submit all claims in the following format:
Summary of claim merit and price, reference Contract Document provisions pursuant to which the claim is
made
List of documents relating to claim:
Specifications
Drawings
Clarifications (Requests for Information)
Schedules
Other
Chronology of events and correspondence
Analysis of claim merit
Analysis of claim cost
Time impact analysis in CPM format
If Contractor’s claim is based in whole or in part on an allegation of errors or omissions in the Drawings or
Specifications for the project, Contractor shall provide a summary of the percentage of the claim subject to design
errors or omissions and shall obtain a certificate of merit in support of the claim of design errors and omissions.
D. City’s Response. Upon receipt of a claim pursuant to this Article, City shall conduct a reasonable
review of the claim and, within a period not to exceed 45 days, shall provide the Contractor a written statement
identifying what portion of the claim is disputed and what portion is undisputed. Any payment due on an undisputed
portion of the claim will be processed and made within 60 days after the City issues its written statement.
If the City needs approval from its governing body to provide the Contractor a written statement identifying
the disputed portion and the undisputed portion of the claim, and the City’s governing body does not meet within
the 45 days or within the mutually agreed to extension of time following receipt of a claim sent by registered mail or
certified mail, return receipt requested, the City shall have up to three days following the next duly publicly noticed
meeting of the City’s governing body after the 45-day period, or extension, expires to provide the Contractor a
written statement identifying the disputed portion and the undisputed portion.
Within 30 days of receipt of a claim, the City may request in writing additional documentation supporting
the claim or relating to defenses or claims the District may have against the Contractor. If additional information is
thereafter required, it shall be requested and provided pursuant to this subdivision, upon mutual agreement of City
and the Contractor. The City’s written response to the claim, as further documented, shall be submitted to the
Contractor within 30 days (if the claim is less than $15,000, within 15 days) after receipt of the further
documentation, or within a period of time no greater than that taken by the Contractor in producing the additional
information or requested documentation, whichever is greater.
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FAIRGROUNDS STORM DRAIN REPLACEMENT 23 Spec No.25-02
E. Meet and Confer. If the Contractor disputes the City’s written response, or the City fails to
respond within the time prescribed, the Contractor may so notify the City, in writing, either within 15 days of receipt
of the City’s response or within 15 days of the City’s failure to respond within the time prescribed, respectively, and
demand in writing an informal conference to meet and confer for settlement of the issues in dispute. Upon receipt
of a demand, the City shall schedule a meet and confer conference within 30 days for settlement of the dispute.
F. Mediation. Within 10 business days following the conclusion of the meet and confer conference,
if the claim or any portion of the claim remains in dispute, the City shall provide the Contractor a written statement
identifying the portion of the claim that remains in dispute and the portion that is undisputed. Any payment due on
an undisputed portion of the claim shall be processed and made within 60 days after the City issues its written
statement. Any disputed portion of the claim, as identified by the Contractor in writing, shall be submitted to
nonbinding mediation, with the City and the Contractor sharing the associated costs equally. The City and
Contractor shall mutually agree to a mediator within 10 business days after the disputed portion of the claim has
been identified in writing, unless the parties agree to select a mediator at a later time.
If the parties cannot agree upon a mediator, each party shall select a mediator and those mediators shall
select a qualified neutral third party to mediate with regard to the disputed portion of the claim. Each party shall
bear the fees and costs charged by its respective mediator in connection with the selection of the neutral mediator.
For purposes of this section, mediation includes any nonbinding process, including, but not limited to,
neutral evaluation or a dispute review board, in which an independent third party or board assists the parties in
dispute resolution through negotiation or by issuance of an evaluation. Any mediation utilized shall conform to the
timeframes in this section.
Unless otherwise agreed to by the City and the Contractor in writing, the mediation conducted pursuant to
this section shall excuse any further obligation under Public Contract Code Section 20104.4 to mediate after
litigation has been commenced.
The mediation shall be held no earlier than the date the Contractor completes the work or the date that the
Contractor last performs work, whichever is earlier. All unresolved claims shall be considered jointly in a single
mediation, unless a new unrelated claim arises after mediation is completed.
G. Procedures After Mediation. If following the mediation, the claim or any portion remains in
dispute, the Contractor must file a claim pursuant to Chapter 1 (commencing with Section 900) and Chapter 2
(commencing with Section 910) of Part 3 of Division 3.6 of Title 1 of the Government Code prior to initiating
litigation. For purposes of those provisions, the running of the period of time within which a claim must be filed
shall be tolled from the time the Contractor submits his or her written claim pursuant to subdivision (a) until the time
the claim is denied, including any period of time utilized by the meet and confer conference.
H. Civil Actions. The following procedures are established for all civil actions filed to resolve claims
of $375,000 or less:
Within 60 days, but no earlier than 30 days, following the filing or responsive pleadings, the court shall
submit the matter to non-binding mediation unless waived by mutual stipulation of both parties or unless mediation
was held prior to commencement of the action in accordance with Public Contract Code section 9204 and the
terms of this Contract. The mediation process shall provide for the selection within 15 days by both parties of a
disinterested third person as mediator, shall be commenced within 30 days of the submittal, and shall be
concluded within 15 days from the commencement of the mediation unless a time requirement is extended upon a
good cause showing to the court.
If the matter remains in dispute, the case shall be submitted to judicial arbitration pursuant to Chapter 2.5
(commencing with Section 1141.10) of Title 3 of Part 3 of the Code of Civil Procedure, notwithstanding Section
1114.11 of that code. The Civil Discovery Act of 1986 (Article 3 (commencing with Section 2016) of Chapter 3 of
Title 3 of Part 4 of the Code of Civil Procedure) shall apply to any proceeding brought under this subdivision
consistent with the rules pertaining to judicial arbitration. In addition to Chapter 2.5 (commencing with Section
1141.10) of Title 3 of Part 3 of the Code of Civil Procedure, (A) arbitrators shall, when possible, be experienced in
construction law, and (B) any party appealing an arbitration award who does not obtain a more favorable judgment
shall, in addition to payment of costs and fees under that chapter, also pay the attorney’s fees on appeal of the
other party.
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FAIRGROUNDS STORM DRAIN REPLACEMENT 24 Spec No.25-02
I. Government Code Claims. In addition to any and all contract requirements pertaining to notices
of and requests for compensation or payment for extra work, disputed work, construction claims and/or changed
conditions, the Contractor must comply with the claim procedures set forth in Government Code Sections 900, et
seq. prior to filing any lawsuit against the City. Such Government Code claims and any subsequent lawsuit based
upon the Government Code claims shall be limited to those matters that remain unresolved after all procedures
pertaining to extra work, disputed work, construction claims, and/or changed conditions have been followed by
Contractor. If no such Government Code claim is submitted, or if the prerequisite contractual requirements are not
satisfied, no action against the City may be filed. A Government Code claim must be filed no earlier than the
date the work is completed or the date the Contractor last performs work on the project, whichever occurs
first. A Government Code claim shall be inclusive of all unresolved claims unless a new unrelated claim
arises after the Government Code claim is submitted.
J. Non-Waiver. The City’s failure to respond to a claim from the Contractor within the time periods
described in this Article or to otherwise meet the time requirements of this Article shall result in the claim being
deemed rejected in its entirety.
11-04. Litigation and Forum Selection. Contractor and City stipulate and agree that any litigation relating to the
enforcement or interpretation of this contract, arising out of Contractor's performance or relating in any way to the
work shall be brought in Mendocino County and that venue will lie in Mendocino County.
Except as otherwise expressly provided by law, the parties waive any objections they might otherwise have to the
propriety of jurisdiction or venue in the state courts in Mendocino County and agree that California law shall govern
any such litigation.
The duties and obligations imposed by these General Conditions and the rights and remedies available hereunder
to the parties hereto and, in particular but without limitation, the warranties, guaranties and obligations imposed
upon the Contractor and all of the rights and remedies available to the City thereunder, shall be in addition to and
shall not be construed in any way as a limitation of, any rights and remedies available to any or all of them which
are otherwise imposed or available by law or contract, by special warranty or guaranty, or by other provisions of
the contract documents and the provisions of this paragraph shall be as effective as if repeated specifically in the
contract documents in connection with each particular duty, obligation, right and remedy to which they apply. All
warranties and guaranties made in the contract document shall survive final payment and termination or
completion of this contract. The City disclaims an express or implied warranty that the plans and specifications
identify all site conditions that could affect the time or cost to complete the Work.
11-05. Waiver. The Contractor shall strictly comply with all notices and other contract requirements. Waiver by
the City of any failure of the Contractor to comply with any term of the contract, including the notice provisions,
shall not be deemed a waiver of a subsequent breach.
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FAIRGROUNDS STORM DRAIN REPLACEMENT 25 Spec No.25-02
TECHNICAL SPECIFICATIONS
SECTION 12. GENERAL INFORMATION
12-01. Location and Scope of Work. The work to be performed is located at the State-owned Redwood Empire
Fairgrounds at 1055 North State Street, Ukiah CA. Work will generally consist of removing and replacing storm
drain pipe and junction boxes with new and different sizes as marked on the plans. Work includes temporary
removal and replacement of existing fencing, clearing/grubbing and excavation of a drainage swale to facilitate
proper drainage east. Contract start date will be August 4th, 2025 after scheduled fair activities.
The Contractor should familiarize himself with the local conditions of the project site to determine scope of
vegetation removal, grading and site access. Failure to do so will in no way relieve him of the responsibility for
performing any of the work or operations required as a part of this contract. Further information regarding the work
or these specifications can be obtained from Seth Strader at (707) 467-5719.
Prior to the start of excavation work, the Contractor will be required to pothole existing utilities and other
underground piping for the purpose of verifying location and depth. The limited pothole information indicated on
the Plans reflects a baseline sampling of potential utility conflicts identified during the design of the project. The
Contractor is responsible for potholing at these locations at a minimum, though additional utility location efforts
may be required by the Contractor to positively locate all utilities impacted by the project. As a part of the Work,
the Contractor will be responsible for performing all survey and construction layout work and performing testing
and quality control work. The Contractor should familiarize himself with the local conditions of the project sites.
Failure to do so will in no way relieve him of the responsibility for performing any of the work or operations required
as a part of this contract. Further information regarding the work or these specifications can be obtained from
Myles Fisette at (707) 463-6225.
12-02. Arrangement of Technical Specifications. The Technical Specifications are arranged in sections
covering the various phases of work as follows:
Section No. Title
12 General Information
13 Construction Details (Special Provisions)
14 Exclusions from General Conditions
15 Amendments to General Conditions
12-03. Arrangement of Plans. General locations and linear quantities of the work are shown on the Plans. The
Plans consist of six (6) sheets and are hereby made a part of the Contract Documents.
12-04. Business Licenses. The Contractor and any subcontractors shall each secure and maintain a valid City
of Ukiah Business License prior to the start of any portion of the work.
12-05. Permits. The Contractor shall provide, procure, and pay for all permits required to complete this work. The
Contractor shall obtain an encroachment permit from the City of Ukiah Public Works Department at no cost prior to
the start of the Work. The encroachment permit will not be issued until the Contract Agreement and bonds have
been executed, submitted, and accepted by the City and all insurance endorsements have been submitted to and
accepted by the City’s Risk Manager.
12-06. Standard Specifications and Standard Plans. The Standard Specifications and Standard Plans of the
California State Department of Transportation 2018, are hereby made a part of these special provisions, and are
hereinafter referred to as "Standard Specifications" and "Standard Plans." These special provisions specify the
qualitative technical requirements of the project.
Whenever in the Standard Specifications and the Standard Plans the following terms are used, they shall be
understood to mean and refer to the following:
Department of Transportation - The City Council.
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FAIRGROUNDS STORM DRAIN REPLACEMENT 26 Spec No.25-02
Director of Public Works - The City of Ukiah Director of Public Works/City Engineer.
Engineer - The Engineer, designated by the City Council, acting either directly or through properly authorized
agents, such agents acting within the scope of the particular duties entrusted to them.
Laboratory - The designated laboratory authorized by the City of Ukiah and approved by Caltrans to test materials
and work involved in the contract.
State or Owner - The City of Ukiah
Other terms appearing in the Standard Specifications and the Standard Plans shall have the intent and meaning
specified in Section I, Definition of Terms of the Standard Specifications.
In case of discrepancy between the contract documents, the order of precedence from the highest to lowest is as
follows:
1. (City) Special Provisions
2. (City) Project Plans
3. City Standard Plans and Details
4. Standard Plans
5. Standard Specifications
12-07. Temporary Facilities. All temporary facilities are the responsibility of the Contractor. The removal of said
facilities shall be the responsibility of the Contractor. The Contractor shall be responsible for any and all damages
to existing facilities which are a result of the work.
12-08. Public Convenience and Safety. Attention is directed to Section 7-1.03, "Public Convenience," 7-1.04,
"Public Safety" of the Standard Specifications. The Contractor shall conduct operations so as to cause the least
possible obstruction and inconvenience to public traffic. The Contractor shall, at his or her expense, furnish such
flag persons and furnish, erect, construct and maintain such fences, barriers, lights, signs, detours, pedestrian
walkways, driveway ramps and bridging as may be necessary to give adequate warning to the public that work is in
progress and that dangerous conditions exist, to provide access to abutting properties and to permit the flow of
pedestrian and vehicular traffic to safely and expeditiously pass the work.
12-09. Maintaining Traffic. Attention is directed to Section 7-1.03, "Public Convenience," 7-1.04, "Public Safety,"
12-1.01, “General,” and 12-3," Temporary Traffic Control Devices," of the Standard Specifications.
Streets shall be open to through vehicular traffic during non-working hours. All public traffic shall be permitted to
pass through the work with as little inconvenience and delay as possible. Access to abutting property, driveways
and building entrances shall be maintained during the performance of the work. The Contractor is advised that
commercial and residential businesses immediately abut the Project Area. The Contractor shall provide advance
written notification of the work and of temporary closures of driveways to the abutting property owners or managers
of the businesses at least 5 business days prior to the start of the Work or the temporary closure of the driveway to
the respective business property. The format and content of the Notice by the Contractor shall be approved by the
Engineer prior to its issuance to the public. The Contractor shall provide trench plates at driveways and left turn
pockets after the trench and roadway excavation has been made at those particular locations. The Contractor shall
maintain safe and accessible walkways to all business entrances within the Project Area for the duration of the
project. Under no circumstances shall access to any business be blocked or closed without the written approval of
the City and written consent of the business owner.
12.10. Stream Pollution. The Contractor shall exercise every reasonable precaution to prevent muddying or
silting of live streams, and the Contractor's attention is called to the fact that the terms of this contract do not
relieve him or her of responsibility for compliance with Sections 5650 and 12015 of the Fish and Game Code or
other applicable statutes relating to pollution prevention or abatement.
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FAIRGROUNDS STORM DRAIN REPLACEMENT 27 Spec No.25-02
12-11. Warranties. Unless otherwise indicated, the Contractor shall warrant all materials provided and work
performed under this contract for a period of one (1) year from the date of final acceptance, except where longer
warranties are specified herein. He shall replace promptly and at his own expense any materials and/or
workmanship which fail during this warranty period.
12-12. Utilities. No water, sewer or electrical services will be provided by the owner. It is the Contractor's sole
responsibility to arrange such services as necessary.
12-13. Dust Control. Dust control shall conform to the provisions of Section 18 “Dust Palliatives” of the Standard
Specifications.
Dust shall be managed at all active construction areas by water or use of a dust palliative at least twice daily and
more often during hot or windy periods. The active construction areas adjacent to businesses and residential areas
shall be kept damp at all times. Hauling trucks shall be covered and at least a two-foot freeboard shall be
maintained.
Unpaved access roads, parking areas for construction equipment and construction employee vehicles, staging
areas, and storage areas shall be paved with hot mix asphalt or have a stabilized access in accordance with the
details of TC-1, “Stabilized Construction Entrance/Exit,” of the Caltrans Construction Site Best Management
Practices Manual or Standard Plan T58. Unpaved construction staging areas shall receive the application of either
water twice daily or a dust palliative. All paved roads, parking areas, staging areas, storage areas, and public roads
impacted by the work of the project shall be swept daily with street sweepers equipped with water spray to remove
soil materials that have been deposited on these surfaces by reason of the work.
The Contractor shall enclose, cover, or water twice daily or apply non-toxic soil stabilizers or install erosion control
blankets to or on exposed stockpiles, embankment slopes, and cut slopes.
Traffic speeds on unpaved surfaces shall be limited to a maximum speed of 15 mph.
12-14. Noise Control. The Contractor’s attention is directed to the provisions of Section 14-8.02, “Noise Control",
of the Standard Specifications and Section 9.08, Saturday, Sunday, Holiday, and Night Work, of these General
Conditions concerning the control of noise emissions and authorized work hours and days. Between 7:00 a.m. and
7:00 p.m., noise from Contractor’s operations shall not exceed limits established by applicable laws or regulations
and in no event shall exceed 86 dB at a distance of 50 feet from the noise source.
The Contractor shall notify all residents, businesses and property owners within a 500-foot radius of the
construction site about the proposed construction schedule. The notification shall be in writing and it shall be
developed by the Contractor and submitted to the City for approval a minimum of 5 working days prior to the
proposed public notification.
The City shall provide a Noise Disturbance Coordinator who shall be responsible for acting on any local complaints
concerning the construction noise being generated by reason of the work of the project. The Contractor shall
conspicuously post a telephone number for the Noise Disturbance Coordinator at the construction site and he shall
include it in the construction schedule notice to be provided to the residents. The Noise Disturbance Coordinator
shall investigate the noise complaint allegations and shall require the Contractor to implement reasonable
measures to mitigate the noise level in accordance with the requirements of these General Conditions and of the
Standard Specifications.
The Contractor shall locate all stationary noise generating construction equipment such as air compressors and
generators as far as practical from the nearby residences and other noise sensitive land uses. The noise source
shall be acoustically shielded when practical. The Contractor shall prohibit unnecessary idling of internal
combustion engines.
12-15. Watering. The application of water shall be performed in accordance with the provisions of Section 18,
“Dust Palliatives,” of the Standard Specifications except as modified by these Special Provisions. The Contractor is
advised that water may be obtained from fire hydrants within the Project Area under permit with the City’s Public
Utilities Department and upon the payment of a meter deposit. Permit application and inquiry as to the water usage
fees are to be made at Public Utilities Department-Water Division Building within the City’s Corporation Yard
located at 1320 Airport Road, (707) 463-6200.
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FAIRGROUNDS STORM DRAIN REPLACEMENT 28 Spec No.25-02
12-16. Preconstruction Conference. A preconstruction conference shall be held before any work will be allowed
to commence. This meeting will cover inspection, schedule for work and among other items, the responsibilities
and procedures of each of the interested parties to assure that the project will be completed in accordance with the
contract documents.
12-17. Progress Schedule. Progress schedules will be required for this contract and shall conform to the
provisions in Section 8-1.02D, "Level 3 Critical Path Method Schedule," of the Standard Specifications. Critical
Path Method (CPM) schedules shall be prepared using Microsoft Project software, or an equivalent software
application approved by the Engineer. After baseline schedule is accepted by the Engineer, Contractor shall
update and submit the CPM schedule to Engineer for review every 2 calendar weeks.
12-18. Progress Meetings. The Engineer shall schedule, arrange and conduct progress meetings. These
meetings shall be conducted once per week, or as mutually agreed by Contractor and City, and shall be attended
by the Contractor’s superintendent and representatives of all subcontractors, utilities, and others, who are active in
the execution of the Work. The purpose of these meetings shall be to review the Contractor’s CPM schedule,
resolve conflicts, and in general, coordinate and expedite the execution of the Work. Engineer will make
arrangements for meetings, prepare agenda with copies for participants, preside at meetings and record the
meeting minutes.
12-19. Safety Requirements. The Contractor shall comply with all pertinent provisions of the Department of Labor
"Safety and Health Regulations for Construction (29 FCS Part 1518, 36 CFR 7340)", with additions or
modifications thereto, in effect during construction of this project.
12-20. Public Notification. The Contractor shall be responsible for all public notification regarding construction
work, including detours, lane and street closures, hours of operations, and notification of affected commercial
businesses and residences within 1000 feet of the construction. For any business impacted by construction, the
Contractor shall provide adequately sized on-site signage indicating that businesses are open during construction.
The Contractor shall prepare public noticing via the newspaper, radio announcements, notification of the
emergency vehicle agencies, public transit, Ukiah Unified School District. Access will be restricted to businesses
and residents only during construction closures. Location of street closures signage shall be positioned to give
motorists the ability to use alternate routes prior to coming to a dead-end road closed for construction. All proposed
detours, closures and traffic control methods shall be submitted to the Engineer for approval prior noticing to the
public. All public noticing shall be performed a minimum of one (1) calendar week prior to instituting traffic control,
and lane or street closures. The tentative construction schedule shall be included in the public noticing, and the
use of temporary traffic signalization of intersections shall be noted. The Contractor shall submit all public
notice language to the City Engineer for approval prior to publication of notices. All road closures, detour
routes, and traffic control including temporary lane closure plans shall be submitted by the Contractor to
the City Engineer for approval prior to public noticing and use.
Page 225 of 378
FAIRGROUNDS STORM DRAIN REPLACEMENT 29 Spec No.25-02
SECTION 13 - CONSTRUCTION DETAILS
STANDARD PLAN LIST
The following Standard Plans are incorporated by reference:
A3A A3B A3C A10A A10B A10C A10D A10E A10F A10G
A20A A20B A20D A24A A24C A24D A24F A24G A88A ES-8A
ORGANIZATION
Special provisions are under headings that correspond with the main-section headings of the Standard
Specifications. A main-section heading is a heading shown in the table of contents of the Standard
Specifications.
Each special provision begins with a revision clause that describes or introduces a revision to the Standard
Specifications as revised by any revised standard specification.
Any paragraph added or deleted by a revision clause does not change the paragraph numbering of the
Standard Specifications for any other reference to a paragraph of the Standard Specifications.
^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^
DIVISION I GENERAL PROVISIONS
1 GENERAL
No Changes
^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^
2 BIDDING
No Changes
^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^
3 CONTRACT AWARD AND EXECUTION
Add to section 3-1.06:
The Contractor and any subcontractors shall each secure and maintain a valid City of Ukiah Business License prior
to the start of any portion of the work.
^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^
4 SCOPE OF WORK
Replace section 4-1.03with:
The work to be performed is located at the State-owned Redwood Empire Fairgrounds at 1055 North State Street,
Ukiah CA. Work will generally consist of removing and replacing storm drain pipe and junction boxes with new and
different sizes as marked on the plans. Work includes temporary removal and replacement of existing fencing,
clearing/grubbing and excavation of a drainage swale to facilitate proper drainage east.
^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^
5 CONTROL OF WORK
Add to section 5-1.20A:
During the progress of the work under this Contract, work under the following contracts may be in progress at
or near the job site of this Contract:
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FAIRGROUNDS STORM DRAIN REPLACEMENT 30 Spec No.25-02
Replace section 5-1.26 with:
Construction surveying including horizontal and vertical control and construction staking shall be the
responsibility of the Contractor. Vertical and horizontal control is to be established from the existing Control Points
established by the City and shown on the Plans. Vertical Control Points are shown on the Plans.
Prior to the start of excavation work, the Contractor will be required to pothole existing utilities and other
underground piping for the purpose of verifying location and depth a minimum of five (5) working days in advance
of excavation. The limited utility information indicated on the Plans reflects a baseline sampling of potential utility
conflicts identified during the design of the project. The Contractor is responsible for potholing at these locations at
a minimum. Additional utility location efforts may be required by the Contractor to positively locate all utilities
impacted by the project. As a part of the Work, the Contractor will be responsible for performing all survey and
construction layout work and performing testing and quality control work.
Add to section 5-1.36A:
All temporary facilities are the responsibility of the Contractor and the removal of said facilities shall be the
responsibility of the Contractor. The Contractor shall be responsible for any and all damages to existing facilities
which are a result of the installation and removal of the Contractor’s temporary facilities.
The City will not arrange temporary water, sewer or electrical services for construction. It is the Contractor's sole
responsibility to arrange such services as necessary with the applicable utility provider(s).
^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^
6 CONTROL OF MATERIALS
Add to section 6-2.01A:
The Contractor shall be responsible for controlling the quality of the materials incorporated into the work and of
the work performed. The City shall perform material sampling and testing to verify the work meets the
specified quality requirements (Quality Assurance). The City will perform soil and aggregate sampling and
testing using an independent testing laboratory firm licensed to perform such tests. Other required sampling
and testing may be performed by the City’s independent laboratory certified to perform the type of sampling
and testing assigned to or requested of them. Should any City performed test result indicate a non-compliance
with the requirements of the Contract Documents, the Contractor shall remove and reconstruct or rework the
non-complying portion of work at no additional cost to the City. All reconstructed and reworked items of work
shall be tested at the Contractor’s expense in the same manner as required for the initial work at no additional
cost to the City. Prior to any removal, reconstruction or rework of any work item already incorporated into the
project, the Contractor shall first obtain the approval of the Engineer as to the Contractor’s proposed methods
for removal, reconstruction or rework.
Examples of Quality Control material tests required by the Contractor on this project include, but are not limited to,
compaction and gradation of aggregate base, Portland cement concrete and hot mix asphalt, compaction on
roadway subgrade, and gradation & durability on aggregate materials.
The City reserves the right to test, at its own cost, any item of work that has been tested by the Contractor and any
independent testing performed by the City shall not relieve the Contractor of his responsibility for sampling, testing,
reporting and overall quality control required by the Contract Documents. Should any independent tests performed by
the City indicate non-compliance with the Contract Documents, upon notice of the Engineer, the Contractor shall
retest that portion of the work not in compliance to the independent test. The City will closely m onitor the
Contractor’s retest. Should the Contractor’s retest indicate compliance with the Contract Documents, the direct
costs related to the retest shall be paid as extra work pursuant to the provisions provided in Section 9 of the Standard
Specifications. Should the Contractor’s retest indicate non-compliance, the Contractor shall remove, reconstruct,
or rework the non-complying portion of work and the cost of the replacement work and retest shall be borne by the
Contractor.
The Contractor shall be responsible for all material and functional testing required for all electrical, lighting and
traffic signal equipment as required by the Standard Specifications.
Full compensation for performing all sampling, testing, reporting, retesting, if required, and overall quality control
shall be considered as included in the prices paid for the various contract items of work and no additional
compensation will be allowed therefor.
Page 227 of 378
FAIRGROUNDS STORM DRAIN REPLACEMENT 31 Spec No.25-02
^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^
7 LEGAL RELATIONS AND RESPONSIBILITY TO THE PUBLIC
Add to section 7-1.03:
The Contractor shall conduct operations so as to cause the least possible obstruction and inconvenience to
public traffic and businesses. The Contractor shall, at his or her expense, furnish such flag persons and
furnish, erect, construct and maintain such fences, barriers, lights, signs, detours, pedestrian walkways,
driveway ramps and bridging as may be necessary to give adequate warning to the public that work is in
progress and that dangerous conditions exist, to provide access to abutting properties and to permit the flow of
pedestrian and vehicular traffic to safely and expeditiously pass through the work.
Add to section 7-1.04:
The Contractor shall comply with all pertinent provisions of the Department of Labor "Safety and Health
Regulations for Construction (29 FCS Part 1518, 36 CFR 7340)", with additions or modifications thereto, in effect
during construction of this project.
^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^
8 PROSECUTION AND PROGRESS
Add to section 8-1.02D(1):
Level 3 Critical Path Method (CPM) Progress schedule will be required for this contract and shall conform to the
provisions in Section 8-1.02D, "Level 3 Critical Path Method Schedule," of the Standard Specifications. After
baseline schedule is accepted by the Engineer, Contractor shall update and submit CPM schedule to Engineer for
review every 2 calendar weeks. Progress schedule will be paid for as described in Section 8-1.02D(10).
Replace section 8-1.02E with:
The Engineer shall schedule, arrange and conduct progress meetings. These meetings shall be conducted once
per week, or as mutually agreed by Contractor, City and Caltrans, and shall be attended by the Contractor’s
superintendent and representatives of all subcontractors, utilities, and others, who are active in the execution of the
Work. The purpose of these meetings shall be to review the Contractor’s CPM schedule, resolve conflicts, and in
general, coordinate and expedite the execution of the Work. Engineer will make arrangements for meetings,
prepare agenda with copies for participants, preside at meetings and record the meeting minutes.
Replace section 8-1.03 with:
A preconstruction conference will be held before any work will be allowed to commence. This meeting will cover
inspection, work schedule, and among other items, the responsibilities and procedures of each of the interested
parties to assure that the project will be completed in accordance with the contract documents. Engineer will
prepare and distribute an agenda for the preconstruction conference.
Add to section 8-1.04B:
The Contractor shall obtain and pay for all permits required to complete this work except the required City of
Ukiah encroachment permit for work within the City right-of-way. The Contractor shall obtain an encroachment
permit from the City of Ukiah Public Works Department at no cost prior to the start of the Work. The
encroachment permit will not be issued until the Contract Agreement and bonds have been executed,
submitted, and accepted by the City and all insurance endorsements have been submitted to and accepted by
the City’s Risk Manager.
^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^
9 PAYMENT
Add section 9-1.18:
9-1.18A Payment Item Descriptions
Payment for Mobilization, Demobilization and Final Cleanup will be made in two (2) equal payments at the
lump sum (LS) allowance in the Bid Schedule, which price shall constitute full compensation for all such work. The
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FAIRGROUNDS STORM DRAIN REPLACEMENT 32 Spec No.25-02
scope of work for mobilization shall include, but not limited to, obtaining all bonds, insurance and permits, moving
onto the site of all plant and equipment, submittal and approval of a schedule of values for lump sum items, and
obtaining approval for all shop drawings and materials for signal equipment. Payment for demobilization and final
cleanup shall occur when all required items per the Contract are fulfilled and the site is free of equipment and clean
and ready for use by the public. The bid amount for Mobilization, Demobilization and Final Cleanup items shall not
exceed 2.5% of the total construction contract base bid price.
Full compensation for furnishing, placing, maintaining, and removing the Traffic Control System will be paid for at
the contract lump sum (LS) price, which price shall include furnishing all labor, materials, tools, equipment and
incidentals for doing all work involved in furnishing traffic control system required for direction of public vehicular
and pedestrian traffic through or around the work, including preparation and implementation of the traffic control
plans, pedestrian routing plans, maintaining access to businesses, noticing, temporary facilities including
temporary lighting, traffic control equipment, flaggers, signs, striping, walkways, plates, barriers, and temporary
pavement marker tabs, and all other pedestrian and vehicular traffic control requirements as required or specified
in these
Full compensation for Remove Tree shall be paid for at the contract price per each (EA) for tree removal and
disposal which shall include full compensation for furnishing all labor, materials, tools, equipment, for removal of
trees and all other related work as shown on the Plans and as specified in these Construction Details, as stated in
the Standard Specifications and as directed by the Engineer, and no additional allowances will be made therefor.
Full compensation for Class II Aggregate Base shall be considered as included in the prices paid for various
contract items of work and no additional payment will be made. This work shall include full compensation for
furnishing all plant, labor, materials, tools and equipment and doing all the work associated with aggregate base for
minor concrete, new asphalt concrete roadway, and trench patching, including but not limited to, transporting,
stockpiling, placing, levelling, compacting, and all incidentals, and all other related work as shown on the Plans and
specified in these Construction Details, as stated in the Standard Specifications and as directed by the Engineer,
and no additional allowances will be made therefor.
Full compensation for Hot Mix Asphalt will be measured and paid for at the contract unit price per ton (TON) and
shall include full compensation for furnishing all labor, materials, tools, equipment, and any incidentals for doing all
the work involved in furnishing and installing the asphalt concrete roadway, including but not limited to, subbase
preparation, asphalt concrete placement, tack coat, hauling and disposal of materials, cleaning of materials, and
other related work as shown on the Plans and specified in the Construction Details, as stated in the Standard
Specifications and as directed by the Engineer, and no additional allowances will be made therefor.
Full compensation for Storm Drain Pipe (24-Inch RCP, Class IV) will be measured and paid for at the contract
unit price per linear foot (LF), which price shall include full compensation for furnishing all labor, materials, tools
and equipment and any incidentals for doing all the work involved in furnishing and installing drainage pipe
including all pipe fittings, as shown on the plans, complete in place, all excavation and disposal of excavated
material; hand digging to protect roots; root pruning; abandonment, temporary connections, removal and disposal
of existing materials; connecting to new or existing pipe, catch basins, or manholes; trenching, shoring, and
backfilling; dewatering; ground water disposal; controlled density fill if used; temporary and permanent trench
paving; testing; and any other items when required by the work or shown on the Plans, not specifically enumerated
in the Plans or these Specifications, and no additional allowances will be made therefor.
Full compensation for Storm Drain Pipe (24-Inch ADS N12) will be measured and paid for at the contract unit
price per linear foot (LF), which price shall include full compensation for furnishing all labor, materials, tools and
equipment and any incidentals for doing all the work involved in furnishing and installing drainage pipe including all
pipe fittings, as shown on the plans, complete in place, all excavation and disposal of excavated material; hand
digging to protect roots; root pruning; abandonment, temporary connections, removal and disposal of existing
materials; connecting to new or existing pipe, catch basins, or manholes; trenching, shoring, and backfilling;
dewatering; ground water disposal; controlled density fill if used; temporary and permanent trench paving; testing;
and any other items when required by the work or shown on the Plans, not specifically enumerated in the Plans or
these Specifications, and no additional allowances will be made therefor.
Full compensation for Storm Drain Pipe (30-Inch ADS N12) will be measured and paid for at the contract unit
price per linear foot (LF), which price shall include full compensation for furnishing all labor, materials, tools and
equipment and any incidentals for doing all the work involved in furnishing and installing drainage pipe including all
pipe fittings, as shown on the plans, complete in place, all excavation and disposal of excavated material; hand
Page 229 of 378
FAIRGROUNDS STORM DRAIN REPLACEMENT 33 Spec No.25-02
digging to protect roots; root pruning; abandonment, temporary connections, removal and disposal of existing
materials; connecting to new or existing pipe, catch basins, or manholes; trenching, shoring, and backfilling;
dewatering; ground water disposal; controlled density fill if used; temporary and permanent trench paving; testing;
and any other items when required by the work or shown on the Plans, not specifically enumerated in the Plans or
these Specifications, and no additional allowances will be made therefor.
Full compensation for Storm Drain Pipe (36-Inch ADS N12) will be measured and paid for at the contract unit
price per linear foot (LF), which price shall include full compensation for furnishing all labor, materials, tools and
equipment and any incidentals for doing all the work involved in furnishing and installing drainage pipe including all
pipe fittings, as shown on the plans, complete in place, all excavation and disposal of excavated material; hand
digging to protect roots; root pruning; abandonment, temporary connections, removal and disposal of existing
materials; connecting to new or existing pipe, catch basins, or manholes; trenching, shoring, and backfilling;
dewatering; ground water disposal; controlled density fill if used; temporary and permanent trench paving; testing;
and any other items when required by the work or shown on the Plans, not specifically enumerated in the Plans or
these Specifications, and no additional allowances will be made therefor.
Full compensation for Remove Existing Storm Drain and Junction Boxes will be measured and paid for at the
contract unit price per lump sum (LS) which price shall include full compensation for furnishing all labor, materials,
tools, equipment and incidentals for performing all work involved in the removal of existing storm drain piping,
including but not limited to removal of existing asphalt concrete pavement, curb and gutter, sidewalk, base, sub-
base, subgrade, pipe bedding material, storm drain piping and pipe fittings, trenching and shoring, stockpiling
removed materials, hauling and disposal of removed materials, placement and compaction of backfill materials and
trench resurfacing, cleaning of materials, and all other related work as shown on the Plans and as specified in
these Construction Details, as stated in the Standard Specifications and as directed by the Engineer, and no
additional allowances will be made therefor.
Full compensation for Storm Drain Manhole (48-Inch) will be measured and paid for at the contract unit price per
each (EA), which price shall include full compensation for furnishing all labor, materials, tools and equipment, and
any incidentals for doing all the work involved in providing storm drain manholes including that portion of pipe not
paid for under pipe; excavation, subgrade preparation, manholes, grade rings, manhole covers, providing all pipe
fittings, grouting, furnishing, placing and compacting backfill material, and controlled density fill where required;
furnishing, installing, and any other items necessary to place the manhole on specified fill when required by the
work or shown on the Plans, and any other items when required by the work shown on the Plans, not specifically
enumerated in the Plans or these Specifications, and no additional allowances will be made therefor.
Full compensation for Storm Drain Junction Box will be measured and paid for at the contract unit price per each
(EA), which price shall include full compensation for furnishing all labor, materials, tools and equipment, and any
incidentals for doing all the work involved in providing storm drain drop inlets, curb inlets and catch basins including
that portion of pipe not paid for under pipe; excavation, subgrade preparation, catch basin hoods and boxes,
drainage inlets, providing all pipe fittings, grouting, furnishing, placing and compacting backfill material, and
controlled density fill where required; furnishing, installing, and any other items necessary to place the drainage
inlet on specified fill when required by the work or shown on the Plans, and any other items when required by the
work shown on the Plans, not specifically enumerated in the Plans or these Specifications, and no additional
allowances will be made therefor.
Full compensation for Clearing and Grubbing shall be paid for at the contract unit price per lump sum (LS), and
shall include full compensation for furnishing all labor, materials, tools, and equipment, and any incidentals for
doing all work involved in clearing and grubbing existing landscaped areas to facilitate the proposed landscaping
improvements, including but not limited to, stockpiling, hauling, and disposing of unused material, and other related
work, as shown on the Plans and specified in the Standard Specifications and these Construction Details, and as
directed by the Engineer, and no additional allowances will be made therefor.
Trench Shoring and Bracing. Trench shoring and bracing shall conform to the provisions in Section 7-1.02,
"Excavation Safety Plans," of the California Standard Specifications and these Special Provisions. Trench
sheeting and boxing shall be withdrawn .in such a manner as to prevent caving at the walls of excavations or
damage to piping, or other structures. Except as may be hereinafter modified, no sheeting shall be left in the
trench and no backfill shall be made against the sheeting before it is removed. And sheeting ending below the
invert of the pipe shall be left in place by' cutting off in a manner satisfactory to the Engineer. The Contractor shall
obtain any necessary permits from the State of California, Division of Industrial Safety. The Contractor shall ·pay
all ·costs in connection with said permits and proof of such permits shall be submitted to the Engineer prior: to
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FAIRGROUNDS STORM DRAIN REPLACEMENT 34 Spec No.25-02
commencing the trench work.
Payment: Trench Shoring and bracing shall be paid for in the unit price for Storm Drain and Junction Boxes, and
include full compensation for furnishing all labor, materials, tools, equipment and incidentals, and for doing all the
work involved in shoring and bracing storm drain as specified in these Special Provisions and shall include the
removal and disposal of all material required to accomplish the work. The adjustment provisions in Section 4 -
1.05, "Changes," of the California Standard Specifications, shall not apply to trench shoring and bracing.
Adjustments in compensation for trench shoring and bracing will be made only for increased or decreased trench
shoring and bracing required by changes ordered by the Engineer, and will be made on the basis of the cost of the
increased or decreased trench shoring and bracing necessary. Such adjustment will be made on a force account
basis as provided in Section 9 -1.04, "Force. Account Payment," of the California Standard Specifications for
increased work and estimated on the same basis in the case of decreased work.
^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^
DIVISION II GENERAL CONSTRUCTION
10 GENERAL
No Changes.
^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^
11 WELDING
Not Used.
^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^
12 TEMPORARY TRAFFIC CONTROL
Add to section 12-1.01:
Prior to commencing construction which will affect existing traffic, the Contractor shall submit for review by the
Engineer, a Traffic Control Plan on 11" x 17" paper which contains only information specifically related to work
zone traffic control, including pedestrian traffic control. The plan will show which California MUTCD typical
application is to be used for each work operation. If the Contractor proposed to use the current edition of the
MUTCD in specific work operations, they shall submit in writing for consideration which Typical Application
Diagram will be used for each work operation. A Traffic Control Plan or proposal shall be submitted to the Engineer
for review at least two weeks prior to implementation.
The Traffic Control Plan shall be prepared by, sealed and signed a California licensed civil or traffic engineer and
contain a title block which contains the Contractor's name, address, phone number, project superintendent's name,
contract name, dates and hours traffic control will be in effect, and a space for review acknowledgment.
The content of the Traffic Control Plan shall include, but is not limited to, the following:
A. Show location and limits of the work zone.
B. Give dimensions of lanes affected by traffic control that will be open to traffic.
C. Indicate signing, cone placement, and other methods of delineation and reference to appropriate City or
Caltrans standard.
D. Dimension location of signs and cone tapers.
E. Identify side streets and driveways affected by construction and show how they will be handled.
F. Show how pedestrian access to businesses will be maintained through the construction site.
G. Show how pedestrian traffic will be handled through the construction site.
H. Show how public transit will be handled through the construction area.
I. Demonstrate how two-way traffic will be maintained.
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FAIRGROUNDS STORM DRAIN REPLACEMENT 35 Spec No.25-02
J. Identify message board locations. A minimum of four (4) changeable message boards and four (4) arrow
boards shall be required.
No work except for installation of project identification signs will be allowed to commence prior to approval of the
Work Zone Traffic Control Plan.
Replace section 12-1.03 with:
The Contractor shall be responsible for all costs of furnishing all flaggers, including transporting flaggers and
furnishing all materials and equipment to provide passage of traffic through the work as specified in section 7-1.03
and 7-1.04.
Add to section 12-3.01A(1):
Construction area traffic control signs, equipment and devices shall be furnished, installed, maintained, and
removed when no longer required in accordance with the provisions in Section 7-1.03 and Section 12 of the
Standard Specifications, the latest edition of the California Manual on Uniform Traffic Control Devices (MUTCD),
and as directed by the Engineer.
Notify Underground Services Alert (USA) at (800) 227-2600 or 811 a minimum of two (2) working days prior to
installing signposts.
Attention is directed to Sections 7-1.03, "Public Convenience," 7-1.04, "Public Safety," and 12, "Temporary Traffic
Control," of the Standard Specifications and to the Section entitled "Public Safety" elsewhere in these Special
Provisions. Nothing in these Special Provisions shall be construed as relieving the Contractor from these
responsibilities.
Replace section 12-3.20D with:
Attention is directed to "Public Safety" and "Order of Work" of these special provisions.
Temporary railing (Type K) placed in conformance with the provisions in "Public Safety" of these special provisions
will be neither measured nor paid for. The cost to provide temporary railing (Type K) is included in the various
items of work.
Add to section 12-3.32C:
Start displaying the message on the portable changeable message signs 15 minutes before closing the lane.
Provide four (4) portable changeable message signs.
Place the portable changeable message signs in advance of the 1st warning sign for each:
1. Stationary lane closure
2. Detour
For 5 days, starting on the day of Notice of Substantial Completion, place 1 portable changeable message
sign in each direction of travel located 300 feet in advance of the northern and southern project limits and
display the following message: "CHANGED CONDITIONS AHEAD."
Add to section 12-4.02A:
The Work Area shall be open to through vehicular traffic during non-working hours. All public traffic shall be
permitted to pass through the work with as little inconvenience and delay as possible. Access to abutting property,
businesses and driveways shall be maintained during the performance of the work. The Contractor is advised that
commercial businesses abut the entire Project Area. The Contractor shall provide advance written notification of
the work and of temporary closures of driveways to the abutting owners or managers of the business at least five
(5) business days prior to the start of the Work or the temporary closure of the driveway to the respective business
property. The format and content of the Notice by the Contractor shall be approved by the Engineer prior to its
issuance to the public. The Contractor shall provide trench plates at driveways and left turn pockets after the trench
and roadway excavation has been made at those particular locations.
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FAIRGROUNDS STORM DRAIN REPLACEMENT 36 Spec No.25-02
Full costs for "Traffic Control System," including "Flagging Costs" and providing and maintaining access to abutting
property, shall be considered as included in the bid item for “Traffic Control System,” and no additional
compensation will be made therefor.
Designated holidays are shown in the following table:
Designated Holidays
Holiday Date observed
New Year's Day January 1st
Washington's Birthday 3rd Monday in February
Memorial Day Last Monday in May
Independence Day July 4th
Labor Day 1st Monday in September
Veterans Day November 11th
Thanksgiving Day 4th Thursday in November
Christmas Day December 25th
If a designated holiday falls on a Sunday, the following Monday is a designated holiday. If November 11th falls
on a Saturday, the preceding Friday is a designated holiday.
Personal vehicles of your employees shall not be parked on the traveled way or shoulders, including sections
closed to traffic.
For all work, if work vehicles or equipment are parked within 6 feet of a traffic lane, close the shoulder area
with fluorescent orange traffic cones or portable delineators. Place the cones or delineators on a taper in
advance of the parked vehicles or equipment and along the edge of the traveled way at 25-foot intervals to a
point not less than 25 feet past the last vehicle or piece of equipment. Use at least 9 cones or delineators for
the taper. Use a W20-1, "Road Work Ahead," W21-5b, "Right/Left Shoulder Closed Ahead," or C24(CA),
"Shoulder Work Ahead," sign mounted on a crashworthy, portable sign support with flags. The sign must be 48
by 48 inches and placed as ordered by the Engineer. If a cone or delineator is displaced or overturned,
immediately restore the device to its original position or location.
No work shall commence until Contractor’s Traffic Control Plan has been approved by the Engineer.
Exact locations of Project Identification signs and Advance Notice signs shall be determined in the field by the
Engineer.
Except as noted elsewhere, only one lane may be closed at a time and no lanes shall be closed at any other hours
unless specifically approved by the Engineer. The Contractor shall maintain vehicle access to adjacent streets,
homes, businesses and other properties at all times while work is in progress except when necessary construction
precludes such access for reasonable periods of time as determined by the Engineer.
When traffic cones or delineators are used to delineate a temporary edge of a traffic lane, the line of cones or
delineators shall be considered to be the edge of the traffic lane, however, the Contractor shall not reduce the
width of an existing lane to less than 12 feet without written approval from the Engineer.
The Contractor will be required to maintain vehicle access to homes, businesses and other properties within the
block where work is in progress.
The Contractor shall keep the City of Ukiah Fire Department informed regarding the closure of any traveled way. At
a minimum, the Contractor shall call the Fire Department at (707) 463-6261 daily to report any traveled way
closure. This requirement applies immediately upon closure for that day and again immediately after removal of the
closure. For closures over multiple days, the daily notification still applies. This requirement does not apply for
single lane closures on multiple lane local streets.
Page 233 of 378
FAIRGROUNDS STORM DRAIN REPLACEMENT 37 Spec No.25-02
If the Contractor has been given an approved Traffic Control Plan that includes road closures, they will be required
to maintain vehicular access to homes, businesses and other properties where work is in progress within the
closure area.
Existing and regulatory signs are to be temporarily relocated, as directed by the Engineer, until new traffic signals
are in place and operable for two-way traffic.
Seventy-two (72) hours prior to construction, the Contractor shall place a notice on each front door, and attempt to
notify each owner or tenant verbally that work will be underway within his block between stated hours, and request
that cars be parked out of the roadway by 9:00 a.m. Service of notice shall not bar use of cars within the block;
however, as individual plans change and emergencies may arise.
Cross streets will require maintenance of at least one-half (½) width of each street for traffic purposes, unless a
parallel route is approved by the Engineer. Flagging will only be allowed between the hours of 9:00 a.m. and 3:00
p.m.
Existing traffic signals shall remain in service at all times.
Barricades and flaggers shall be positioned to allow safe turns at intersections.
Replace section 12-4.02A(3)(b) with:
Every Monday by noon, submit a closure schedule request of planned closures for the next week period. The
next week period is defined as Friday midnight through the following Friday midnight.
Submit a closure schedule request not less than 25 days and not more than 125 days before the anticipated
start of any activity that reduces:
1. Horizontal clearances of traveled ways, including shoulders, to 2 lanes or less due to activities such as
temporary barrier placement and paving
2. Vertical clearances of traveled way, including shoulders, due to activities such as pavement overlays,
overhead sign installation, falsework, or girder erection
Submit closure schedule amendments, including adding additional closures, by noon at least three (3)
business days before a planned closure.
Cancel closure requests by notifying the City at least 48 hours before the start time of the closure.
You will be notified by the City of unauthorized closures or closures that require coordination with other parties
as a condition for authorization.
The Engineer may reschedule a closure cancelled due to unsuitable weather.
If a closure is not opened to traffic by the specified time, suspend work. No further closures are allowed until
the Engineer has reviewed and authorized a work plan submitted by you that ensures that future closures will
be opened to traffic by the specified time. Allow 2 business days for review of your proposed work plan. The
City does not compensate you for your losses due to the suspension of work resulting from the late opening of
closures.
Notify the Engineer of delays in your activities caused by:
1. Your closure schedule request being denied although your requested closures are within the specified
time frame allowed for closures. The City does not compensate you for your losses due to amendments to
the closure schedule that are not authorized.
2. Your authorized closure being denied.
If you are directed to remove a closure before the time designated in the authorized closure schedule, you will
be compensated for the delay.
Page 234 of 378
FAIRGROUNDS STORM DRAIN REPLACEMENT 38 Spec No.25-02
Add to section 12-4.02C(7):
12-4.02C(7)(a) General
Section 12-4.02C(7)(c) includes specifications for closing traffic lanes, with stationary lane closures on
multilane highways. The traffic control system for a lane closure must comply with the details shown.
Traffic control system includes signs.
Each vehicle used to place, maintain, and remove components of a traffic control system on a multilane
highway must be equipped with a Type II flashing arrow sign that must be in operation whenever the vehicle is
being used for placing, maintaining, or removing the components. Vehicles equipped with a Type II flashing
arrow sign not involved in placing, maintaining, or removing the components if operated within a stationary-
type lane closure must display only the caution display mode. The sign must be controllable by the operator of
the vehicle while the vehicle is in motion. If a flashing arrow sign is required for a lane closure, the flashing
arrow sign must be operational before the lane closure is in place.
Whenever components of the traffic control system are displaced or cease to operate or function as specified
from any cause, immediately repair the components to the original condition or replace the components and
restore the components to the original location.
For a stationary lane closure made only for the work period, remove the components of the traffic control
system from the traveled way and shoulder, except for portable delineators placed along open trenches or
excavation adjacent to the traveled way at the end of each work period. You may store the components at
selected central locations designated by the Engineer within the limits of the highway.
Add to section 12-4.04:
The Contractor is directed to Chapter 6D, Pedestrian and Worker Safety, in the California MUTCD, the
improvement Plans, and these special provisions.
Pedestrians shall be provided with a safe, convenient and accessible path that, at a minimum, replicates the most
desirable characteristics of the existing sidewalk, path or footpath and maintains pedestrian access to all
businesses.
The Contractor shall construct and maintain temporary pedestrian pathways through the work zone, where
required, and to all businesses that shall be in compliance with the requirements of the Americans with Disabilities
Act (ADA) and the MUTCD.
Pedestrian routes shall not be impacted for the purposes of any non-construction activities such as parking of
vehicles or equipment, or stock piling of materials.
Pedestrians shall not be led into conflicts with work site vehicles, equipment or operations.
^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^
13 WATER POLLUTION CONTROL
Not Used
^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^
14 ENVIRONMENTAL STEWARDSHIP
Replace section 14-2.03A with:
Section 14-2.02 applies if archaeological resources are discovered at the job site. Archaeological resources
include chipped or ground stone, historic debris, building foundations and human bone. Do not disturb the
resources and immediately:
1. Stop all work within 100 feet of the discovery.
2. Protect the discovery area.
Page 235 of 378
FAIRGROUNDS STORM DRAIN REPLACEMENT 39 Spec No.25-02
3. Notify the Engineer.
The City of Ukiah will provide a qualified archaeologist to assess the significance of the find and, if necessary,
develop appropriate treatment measures in consultation with the City and other appropriate agencies.
Replace section 14-4.01 with:
If human remains of Native American origin are discovered during project construction, it is necessary to comply
with state laws relating to the disposition of Native American burials, which fall within the jurisdiction of the Native
American Heritage Commission (NAHC) (PRC 5097). If any human remains are discovered or recognized in any
location other than a dedicated cemetery, there will be no further excavation or disturbance of the site or any
nearby area reasonably suspected to overlie adjacent human remains until:
1. The county coroner has been informed and has determined that no investigation of the cause of death is
required; and
2. If the remains are of Native American origin, the descendants of the deceased Native Americans have
made a recommendation to the landowner or the person responsible for the excavation work for means of
treating or disposing of, with appropriate dignity, the human remains and any associated grave goods as
provide in the PRC 5097.98.
Or:
3. The NAHC was unable to identify a decedent, or the descendent failed to make a recommendation within
24 hours after being notified by the commission.
If human remains are discovered during any demolition/construction activities, all ground-disturbing activities within
a 330-foot radius of the remains shall be halted immediately, and the Mendocino County coroner shall be notified
immediately, according to Section 5097.98 of the state Public Resources Code and Section 7050.5 of California’s
Health and Safety Code. If the remains are determined by the County coroner to be Native American, the NAHC
shall be notified within 24 hours, and the guidelines of the NAHC shall be adhered to in the treatment and
disposition of the remains. The City shall consult with the Most Likely Descendant, if any, identified by the NAHC
regarding the treatment and disposition of the remains.
Should paleontological resources be identified at any project construction site, the Contractor shall cease operation
within a 330-foot radius of the discovery and immediately notify the City. The City will provide a qualified
paleontologist to provide an evaluation of the find and to prescribe mitigation measures to reduce impacts to a
less-than-significant level. In considering any suggested mitigation proposed by the paleontologist, the City shall
determine whether avoidance is necessary and feasible in light of factors such as the nature of the discovery,
project design, costs, land use assumptions, and other considerations. If avoidance is unnecessary or infeasible,
other appropriate measures shall be instituted. Work may proceed on other parts of the project site while mitigation
for paleontological resources is carried out.
Add to section 14-6.03B:
Construction shall not cause nest abandonment of special-status species of birds or destruction of active nests of
species protected by the Migratory Bird Treaty Act or Section 3503 of the California Department of Fish and
Wildlife (CDFW) Code (protection of nesting passerines). The following measures shall be implemented to avoid
disturbing any special status species nesting above ground. Vegetation removal conducted during the nesting
period shall require a pre-construction survey for active bird nests, conducted by a qualified biologist. No known
active nests shall be disturbed without a permit or other authorization from the U.S. Fish and Wildlife Service
(USFWS) and the CDFW.
1. For earth-disturbing activities occurring during the breeding season (March 1 through September 1), a
qualified biologist shall conduct pre-construction surveys of all potential nesting habitat for all birds within 500
feet of earth disturbing activities.
2. If active special status bird nests are found during pre-construction surveys:
a. A 500-foot no-disturbance buffer shall be created around active raptor nests during the breeding season or
until it is determined that all young have fledged.
Page 236 of 378
FAIRGROUNDS STORM DRAIN REPLACEMENT 40 Spec No.25-02
b. A 250-foot buffer zone will be created around the nests of other special status birds and of all other birds
that are protected by CDFW Code 3503. These buffer zones are consistent with CDFW avoidance
guidelines; however, they may be modified in coordination with CDFW based on existing conditions at the
project site.
3. If preconstruction surveys indicated that nests are inactive or potential habitat is unoccupied during the
construction season, no further mitigation is required. Shrubs and trees that have been determined to be
occupied by special status birds or that are located 500 feet from active nests may be removed.
4. If vegetation removal activities are delayed or suspended for more than two weeks after the pre-
construction survey, the areas shall be resurveyed.
The City of Ukiah will provide a qualified biologist. The Contractor shall coordinate with the City of Ukiah and the
biologist and schedule all surveys sufficiently in advance so as to not cause delays in the Work. The Contractor
shall anticipate and incorporate such surveys into the construction schedule.
Replace the 2nd paragraph of section 14-8.02 with:
The Contractor’s attention is directed to the provisions of Section 14-8, “Noise and Vibration", of the Standard
Specifications and Section 9.08, Saturday, Sunday, Holiday, and Night Work, of the General Conditions
concerning the control of noise emissions and authorized work hours and days.
Do not exceed 86 dBA LMax at 50 feet from the job site activities from 7:00 p.m. to 7:00 a.m. except you may
operate equipment within the project limits during these hours to:
1. Service traffic control facilities
2. Service construction equipment
The Contractor shall notify all residents within a 500-foot radius of the construction site about the proposed
construction schedule. The notification shall be in writing and it shall be developed by the Contractor and submitted
to the Engineer for approval a minimum of 5 working days prior to the proposed public notification.
The City shall provide a Noise Disturbance Coordinator who shall be responsible for acting on any local complaints
concerning the construction noise being generated by reason of the work of the project. The Contractor shall
conspicuously post a telephone number for the Noise Disturbance Coordinator at the construction site and he shall
include it in the construction schedule notice to be provided to the residents. The Noise Disturbance Coordinator
shall investigate the noise complaint allegations and shall require the Contractor to implement reasonable
measures to mitigate the noise level in accordance with these requirements and of the Standard Specifications.
The Contractor shall locate all stationary noise generating construction equipment such as air compressors and
generators as far as practical from the nearby residences and other noise sensitive land uses. The noise source
shall be acoustically shielded when practical. The Contractor shall prohibit unnecessary idling of internal
combustion engines.
Add to section 14-9.02:
The Contractor shall comply with the Mendocino County Air Quality Management District Rules 1-410 and 4-
130.
Add to section 14-11.08E:
Dust control shall conform to the provisions of Section 14-11.08E and Section 18 of the Standard Specifications.
In accordance with the recommendations contained in the certified Project EIR, all active construction areas shall
be watered at least twice daily and more often during hot or windy periods. The active areas adjacent to
businesses and residential areas shall be kept damp at all times. Hauling trucks shall be covered or at least a two-
foot freeboard shall be maintained.
Unpaved access roads, parking areas for construction equipment and construction employee vehicles, staging
areas, and storage areas shall be paved with hot mix asphalt or have a stabilized access in accordance with the
Plans and referenced details. Unpaved construction staging areas shall receive the application of either water
twice daily or non-toxic soil stabilizers. All paved access roads, parking areas, staging areas, storage areas, and
Page 237 of 378
FAIRGROUNDS STORM DRAIN REPLACEMENT 41 Spec No.25-02
public roads impacted by the work of the project shall be swept daily with street sweepers equipped with water
spray to remove soil materials that have been deposited on these surfaces by reason of the work.
The Contractor shall enclose, cover, or water twice daily or apply non-toxic soil stabilizers or install erosion control
blankets to or on exposed stockpiles, embankment slopes, and cut slopes.
Traffic speeds on unpaved surfaces shall be limited to a maximum speed of 15 mph.
^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^
15 EXISTING FACILITIES
^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^
16 TEMPORARY FACILITIES
No Changes.
^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^
DIVISION III EARTHWORK AND LANDSCAPE
17 GENERAL
^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^
Add to section 17-2.03A:
This work shall consist of removing all objectionable material within the limits shown on the Plans and as directed
by the Engineer. Clearing and grubbing shall be performed in advance of grading operations and in accordance
with the requirements of these Special Provisions.
Special care shall be taken by the Contractor to protect adjacent property, improvements, utilities facilities, lawns,
landscape features and landscape irrigation and shrubbery from damage. Any such objects or improvements so
damaged shall be replaced or restored in kind by the Contractor, at his own expense, to the satisfaction of the
Engineer.
All existing street designation and traffic control signs and posts within the limits of work shall be carefully removed,
cleaned of excess earth and debris, and delivered to the City, except those that are required for traffic control as
determined by the Engineer or as shown on the Plans to be relocated.
The area to be cleared and grubbed shall be the area shown on the Plans, unless otherwise specified.
All stumps, large roots, and other objectionable materials shall be removed to a depth of 3 feet below finished
grade in the area between curbs, and to a depth of 12 inches below finished grade in the area between curb and
public utility easement line. The resulting spaces shall be backfilled with suitable fill material placed and compacted
in accordance with the applicable provisions of Section 19-6.03 of the Standard Specifications.
^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^
18 DUST PALLIATIVE
Add to section 18-1.01A:
The application of water and the developing of a water supply shall be performed in accordance with the provisions
of Section 18, “Dust Palliative,” of the Standard Specifications except as modified by these Special Provisions.
The Contractor is advised that water may be obtained from fire hydrants within the project area under permit with
the City’s Public Utilities Department and upon the payment of a meter deposit. Permit application and inquiry as to
the water usage fees are to be made at Public Utilities Department-Water Division Building within the City’s
Corporation Yard located at 1320 Airport Road, (707) 463-6200.
^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^
19 EARTHWORK
Not Used
Page 238 of 378
FAIRGROUNDS STORM DRAIN REPLACEMENT 42 Spec No.25-02
^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^
20 LANDSCAPE
No Changes
^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^
21 EROSION CONTROL
Not Used
Add to section 21-2.03A:
Remove sediment deposits from inside of existing storm drains and culverts shown on the Plans.
^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^
22 FINISHING ROADWAY
No Changes
^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^
DIVISION IV SUBBASES AND BASES
23 GENERAL
No Changes
^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^
24 STABILIZED SOILS
No Changes
^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^
Not Used
^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^
26 AGGREGATE BASES
Add to section 26-1.02A:
Aggregate base shall be Class 2 3/4" inch maximum.
Aggregate base shall be placed, moisture conditioned, graded, and compacted to the grades or limits shown on
the Plans.
Add to section 26-1.02B:
Construction of the new aggregate base shall conform to Section 26 of the Standard Specifications. Grading shall
comply with the requirements of Section 19 of the Standard Specifications and these special provisions.
During any grading operations, the Contractor is directed to Section 7, “Legal Relations and Responsibility to the
Public”. The Contractor shall protect any items, facilities, or improvements, as necessary, in order to avoid causing
damage.
The existing subgrade material below the new aggregate base shall be prepared as described in Section 19 of
these special provisions.
^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^
27 CEMENT TREATED BASES
Not Used
Page 239 of 378
FAIRGROUNDS STORM DRAIN REPLACEMENT 43 Spec No.25-02
^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^
28 CONCRETE BASES
Not Used
^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^
29 TREATED PERMEABLE BASES
Not Used
^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^
30 RECLAIMED PAVEMENT
Not Used
^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^
31–35 RESERVED
Not Used
^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^
DIVISION V SURFACINGS AND PAVEMENTS
36 GENERAL
No Changes
^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^
37 BITUMINOUS SEALS
No Changes
^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^
38 RESERVED
Not Used
^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^
39 ASPHALT CONCRETE
Add to section 39-2.01A(1):
Test method Year of publication
AASHTO T322 - Standard Method of Test for Determining the Creep Compliance
and Strength of Hot Mix Asphalt (HMA) Using the Indirect Tensile Test Device
2007
AASHTO TP 79 - Standard Method of Test for Determining the Dynamic Modulus
and Flow Number for Asphalt Mixtures Using the Asphalt Mixture Performance
Tester (AMPT)
2018
ASTM D2172 - Standard Test Methods for Quantitative Extraction of Bitumen from
Bituminous Paving Mixtures
2017
ASTM D6433 - Standard Practice for Roads and Parking Lots Pavement Condition
Index Surveys
2018
Extraction of Aramid Fibers from Fiber Reinforced Asphalt Concrete – Special Test
Method (Attached)
2014
Page 240 of 378
FAIRGROUNDS STORM DRAIN REPLACEMENT 44 Spec No.25-02
Add to section 39-2.02C:
During the entire construction period, the Contractor shall take care to protect existing pavement and concrete
surfaces. Surfaces scarred by cleanup or equipment shall be repaired in a manner satisfactory to the
Engineer. Any and all damage caused by the Contractor's operations to existing roads and streets shall be
repaired by the Contractor to at least the original condition and to the satisfaction of the Engineer, at no
additional cost to the City.
If pavement is damaged (excessive loading, grouser marking, scarring/scraping of pavement, etc.) outside the
limits of the work, a full lane width grinding and overlay will be required as directed by the Engineer at no
additional compensation to the Contractor.
Ensure the area is clean and dry. All material accumulations which would interfere with the adhesion of the
tack coat or with the placing and performance of the HMA shall be removed, including dust, loose aggregate,
soil, leaves, and pieces or lumps of other foreign material deposited on the surface.
A tack coat shall be applied to existing pavement including planed surfaces, between HMA layers, and to
vertical surfaces of curbs, gutters and construction joints at the minimum residual rates specified in Section
39-2.01C(3)(f) “Tack Coat” of the Standard Specifications.
Before placing HMA, a tack coat shall be furnished and applied uniformly to contact surfaces of all cold
pavement joints, curbs, gutters, pavement reinforcing fabric and all existing pavement to be surfaced in
conformance with Section 39 of the Standard Specifications.
Tack coat shall be applied to any course in advance of spreading the next course unless the surface
temperature is at least 140 °F.
Hot mix asphalt shall not be placed until tack coat has cured.
Immediately in advance of placing HMA, apply additional tack coat to damaged areas or where loose or
extraneous material is removed.
Close areas receiving tack coat to traffic. Do not track tack coat onto pavement surfaces beyond the job site.
Placing HMA shall be done under suitable weather conditions for such operations. Rain, snow or other
inclement weather will be cause for discontinuing paving Work. The Engineer shall have the authority for
determining whether weather conditions are sufficient cause to postpone work.
Spreading and compacting shall be performed in accordance with Section 39-2.01C and Section 39-2.02C of
the Standard Specifications.
HMA shall be transferred from the trucks into the hopper of the paving machine by means of a shoulder
machine equipped with a conveyor belt. Any equipment used to transfer asphalt concrete to the paving
machine shall not exceed the load capacity of any surface it is driven over and, therefore, shall not produce
rutting or pumping of the existing roadway surface or newly placed HMA at any time. No trucks or other
rubber-tired construction equipment are allowed on the subgrade at any time except when proofrolling in the
presence of the Engineer.
Longitudinal joints in the top layer must match specified lane edges shown on the striping Plans. Longitudinal
joints in lower HMA layers shall be offset at least 0.5 feet from each side of the specified lane edges.
Finish rolling shall be completed before pavement surface temperature is below 150 degrees F.
Traffic shall not be allowed on HMA until mid-depth temperature is below 160 degrees F and the pavement
surface temperature is below 140 degrees F.
The com pleted surfacing shall be true to grade and cross section, of uniform smoothness and texture, compacted
firmly and free from depressions, humps or irregularities.
Dikes shall be shaped and compacted with equipm ent capable of shaping and compacting the material to the
Page 241 of 378
FAIRGROUNDS STORM DRAIN REPLACEMENT 45 Spec No.25-02
required cross section.
^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^
40 CONCRETE PAVEMENT
No Changes
^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^
41 EXISTING CONCRETE PAVEMENT
No Changes
^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^
42 GROOVE AND GRIND CONCRETE
Not Used
^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^
43–44 RESERVED
Not Used
^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^
DIVISION VI STRUCTURES
45 GENERAL
Not Used
^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^
46 GROUND ANCHORS AND SOIL NAILS
Not Used
^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^
47 EARTH RETAINING SYSTEMS
Not Used
^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^
48 TEMPORARY STRUCTURES
Not Used
^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^
49 PILING
Not Used
^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^
50 PRESTRESSING CONCRETE
Not Used
^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^
51 CONCRETE STRUCTURES
Not Used
^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^
52 REINFORCEMENT
Not Used
Page 242 of 378
FAIRGROUNDS STORM DRAIN REPLACEMENT 46 Spec No.25-02
^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^
53 SHOTCRETE
Not Used
^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^
54 WATERPROOFING
Not Used
^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^
55 STEEL STRUCTURES
Not Used
^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^
56 OVERHEAD SIGN STRUCTURES, STANDARDS, AND POLES
Not Used
^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^
57 WOOD AND PLASTIC LUMBER STRUCTURES
Not Used
^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^
58 SOUND WALLS
Not Used
^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^
59 STRUCTURAL STEEL COATINGS
Not Used
^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^
60 EXISTING STRUCTURES
Not Used
^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^
DIVISION VII DRAINAGE
61 GENERAL
No Changes
^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^
62-63 RESERVED
No Changes
^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^
64 PLASTIC PIPE
No Changes
^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^
65 CONCRETE PIPE
No Changes
Page 243 of 378
FAIRGROUNDS STORM DRAIN REPLACEMENT 47 Spec No.25-02
^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^
66 CORRUGATED METAL PIPE
Not Used
^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^
67 STRUCTURAL PLATE CULVERTS
Not Used
^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^
68 SUBSURFACE DRAINS
Not Used
^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^
69 OVERSIDE DRAINS
Not Used
^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^
70 MISCELLANEOUS DRAINAGE FACILITIES
No Changes
^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^
71 EXISTING DRAINAGE FACILITIES
Not Used
^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^
DIVISION VIII MISCELLANEOUS CONSTRUCTION
72 SLOPE PROTECTION
Not Used
^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^
73 CONCRETE CURBS AND SIDEWALKS
Not Used
^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^
74 PUMPING EQUIPMENT AND CONTROLS
Not Used
^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^
75 MISCELLANEOUS METAL
Not Used
^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^
76 WELLS
Not Used
^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^
77 LOCAL INFRASTRUCTURE
No Changes
Page 244 of 378
FAIRGROUNDS STORM DRAIN REPLACEMENT 48 Spec No.25-02
^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^
78 INCIDENTAL CONSTRUCTION
Not used
^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^
79 RESERVED
Not Used
^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^
80 FENCES
Not Used
^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^
DIVISION IX TRAFFIC CONTROL FACILITIES
81 MISCELLANEOUS TRAFFIC CONTROL DEVICES
No Changes
^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^
82 SIGNS AND MARKERS
^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^
83 RAILINGS AND BARRIERS
Not Used
^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^
84 MARKINGS
^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^
85 RESERVED
Not Used
^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^
86 GENERAL
^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^
87 ELECTRICAL SYSTEMS
^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^
88 UNDERGROUNDING
^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^
DIVISION XI MATERIALS
89 AGGREGATE
No Changes
^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^
90 CONCRETE
No Changes
Page 245 of 378
FAIRGROUNDS STORM DRAIN REPLACEMENT 49 Spec No.25-02
^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^
91 PAINT
Not Used
^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^
92 ASPHALT BINDERS
No Changes
^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^
93 RESERVED
Not Used
^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^
94 ASPHALTIC EMULSIONS
Not Used
^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^
95 EPOXY
Not Used
^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^
96 GEOSYNTHETICS
Not Used
^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^
97–98 RESERVED
Not Used
^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^
DIVISION XII BUILDING CONSTRUCTION
99 BUILDING CONSTRUCTION
Not Used
Page 246 of 378
FAIRGROUNDS STORM DRAIN REPLACEMENT 50 Spec No.25-02
SECTION 14. EXCLUSIONS FROM GENERAL CONDITIONS
14-01. Provisions to be Excluded from General Conditions. The following designated provisions of the
General Conditions are hereby determined to be inapplicable to the proposed work and, therefore, are hereby
excluded from the terms of the Notice to Bidders, Proposal, Agreement and other contract documents as though
entirely omitted from said General Conditions:
(1) Section 6-02. Office at the Site
(2) Section 7-03. Surveys
No other exclusions.
SECTION 15. AMENDMENTS TO GENERAL CONDITIONS
15-01. Sections of General Conditions to be Amended.
The following designated sections of the Special Provisions are hereby amended to read as follows:
No amendments.
Page 247 of 378
FAIRGROUNDS STORM DRAIN REPLACEMENT 51 Spec No.25-02
BID SUBMITTAL CHECKLIST
The following is a checklist to assist you in your submission of your bid documents. Please make sure you
include the following when submitting your bid documents to reduce the risk of having your bid rejected:
o Proposal (Page 52)
Unit prices filled out clearly.
Extended prices filled out clearly and calculated correctly
Total bid amount filled out clearly and calculated correctly
Sign the proposal, and provide complete information
CLSB No. and expiration date
Department of Industrial Relations Public Works Contractor Registration Number
o Fair Employment Practices Certification (Page 56)
Filled out completely per instruction
o Worker’s Compensation Certificate (Page 57)
Filled out completely per instruction
o Certification of Non-Discrimination in Employment (Page 57)
Filled out completely per instruction
o List of Proposed Subcontractors (Page 59)
Filled out completely per instruction
o Statement of Experience (Page 60)
o Signature of Bidder (Page 61)
Filled out completely per instruction
Authorized signature provided
o Bidder’s Bond (Page 62)
Filled out completely per instruction
o Non-Collusion Affidavit (Page 63)
Filled out completely per instruction
Notarized
o Addenda
o Check the City website for any addenda issued: www.cityofukiah.com/purchasing Please note
that actual acknowledgment of addenda is not required to submit with your bid. Refer to
Section 1-11 and 3-07 of the General Conditions.
Page 248 of 378
FAIRGROUNDS STORM DRAIN REPLACEMENT 52 Spec No.25-02
CITY OF UKIAH
MENDOCINO COUNTY, CALIFORNIA
PROPOSAL
FOR
FAIRGROUNDS STORM DRAIN REPLACEMENT
SPECIFICATION NO. 25-02
The undersigned, as bidder,
declares that he or she has examined thoroughly all of the contract documents herein contained, that this proposal
is made without collusion with any other person, firm or corporation and that all laws and ordinances relating to the
interest of public officers in this contract have been complied with in every respect.
AND he or she proposes and agrees, if this proposal is accepted,
1) that he or she will contract with the City of Ukiah, Mendocino County, California, in the form of the
copy of the agreement herein contained
a) to provide all necessary machinery, tools, apparatus and other means of construction;
b) to furnish all materials;
c) to provide all superintendence, overhead expenses and all labor and expenses of whatever
nature necessary to complete the job in conformity with the specifications and drawings and
other contract provisions herein or reasonably implied hereby or as necessary to complete the
work in the manner and within the time named herein and according to the requirements and to
the reasonable satisfaction of the City Engineer;
d) to pay all charges of freight transportation and hauling;
2) that he or she indemnifies the City against any loss or damage arising from any act of the
undersigned as Contractor; and
3) that he or she will accept as full payment therefor the following sums:
Page 249 of 378
FAIRGROUNDS STORM DRAIN REPLACEMENT 53 Spec No.25-02
BIDDING SCHEDULE
In the case of any discrepancy between the unit price and the total set forth for the item, the unit price shall prevail;
provided, however, that if the amount set forth as a unit price is ambiguous, unintelligible or uncertain for any
reason, or is omitted, or in the case of lump sum items, is not the same amount as the entry in the “Total” column,
then the amount set forth in the “Total” column for the item shall prevail in accordance with the following:
1. As to lump sum items, the amount set forth in the “Total” column shall be the unit price;
2. As to unit basis items, the amount set forth in the “Total” column shall be divided by the estimated quantity
for the item and the price thus obtained shall be the unit price.
The Total Base Bid shall be the sum of the items in the “Total” column. In case of discrepancy between the sum of
the items in the “Total” column and the amount entered as Total Base Bid, the sum of the “Total” column items
shall prevail. The bid comparison will be based on the sum of the items in the “total” column for each bidder.
The Unit prices for the various Construction Items below include all costs associated with the General Conditions,
Special Provisions, Requirements of the Construction Contract, and represent the total, complete, in-place cost for
each specific Construction Item in accordance with the Construction Documents, including all elements, work
components, accessories, and connections, shown in applicable details or required to yield a complete, sound and
functional component or system appropriate for its intended function, whether or not such is specifically described
or listed in any description of measurement or payment. The total amount of the Construction items below shall
represent the total and complete cost of the fully functional Project. All work not specifically listed below be
required to complete the work of the various construction items and the cost of such shall be considered as
included throughout the various unit prices indicated.
Lowest bid will be based on the lowest Base Bid, not including the add alternate bid item.
Page 250 of 378
FAIRGROUNDS STORM DRAIN REPLACEMENT 54 Spec No.25-02
NAME OF BIDDER:
SPEC #: 25-02
PROJECT NAME: FAIRGROUNDS STORM DRAIN REPLACEMENT
Item
No.
Description
Unit of
Measure
Quantity
Unit Price
Total
1 MOBILIZATION LS 1 $__________ $_____________________
2 TRAFFIC CONTROL LS 1 $__________ $_____________________
3 POTHOLING LS 1 $__________ $_____________________
4 TEMPORARY REMOVE/REINSTALL FENCING LS 1 $__________ $_____________________
5 24" ADS N12 STORM DRAIN LF 462 $__________ $_____________________
6 24" RCP STORM DRAIN (CLASS IV) LF 100 $__________ $_____________________
7 30" ADS N12 STORM DRAIN LF 177 $__________ $_____________________
8 36" ADS N12 STORM DRAIN LF 1098 $__________ $_____________________
9 36"X36" JUNCTION BOX EA 1 $__________ $_____________________
10 48"X48" JUNCTION BOX EA 3 $__________ $_____________________
11 48" STORM DRAIN MANHOLE EA 1 $__________ $_____________________
12 4'X6' JUNCTION BOX EA 2 $__________ $_____________________
13
CONNECT EXISTING 8"-18" SD TO NEW
JUNCTION BOX EA 3 $__________ $_____________________
14
CONNECT NEW 24" TO EXISTING JUNCTION
BOX EA 2 $__________ $_____________________
15
CONNECT NEW 30" SD TO EXISTING
MANHOLE EA 1 $__________ $_____________________
16
CONNECT EXISTING 12" SD TO NEW 24"
RCP PIPE EA 1 $__________ $_____________________
17 SLURRY FILL AND ABANDON STORM DRAIN LS 1 $__________ $_____________________
18
REMOVE EXISTING STORM DRAIN AND
JUNCTION BOXES LS 1 $__________ $_____________________
19
REMOVE AND DISPOSE REDWOOD TREE
(APPROX. DBH 60 INCHES) EA 2 $__________ $_____________________
Page 251 of 378
FAIRGROUNDS STORM DRAIN REPLACEMENT 55 Spec No.25-02
20
CLEAR & GRUBB EX. BRUSH IN PIPELINE
ROUTE AND DITCH LS 1 $__________ $_____________________
21 GRADING AND SOIL REMOVAL CY 1200 $__________ $_____________________
22 RUBBER DUCKBILL CHECK VALVE 36” EA 1 $__________ $_____________________
22 TRENCH PAVING HMA 3" TON 4 $__________ $_____________________
TOTAL BASE BID $___________________________________
We, the undersigned, acknowledge that the City Council has reserved the right to reject any or all bids and to
determine which proposal is, in its opinion, the lowest responsive bid from a responsible bidder and that which it
deems in the best interest of the City to accept. We, the undersigned, further agree, if this proposal shall be
accepted, to sign the agreement and to furnish the required bonds with satisfactory surety, or sureties, within
fifteen (15) calendar days after written notice that the contract is ready for signature; and, if the undersigned shall
fail to contract, as aforesaid, it shall be understood that he or she has abandoned the contract and that, therefore,
this proposal shall be null and void and the proposal guaranty accompanying this proposal, or the amount of said
guaranty, shall be forfeited to and become the property of the City. Otherwise, the proposal guaranty
accompanying this proposal shall be returned to the undersigned.
Witness our hands this day of ___________________, 20____.
Licensed in accordance with an act providing for the registration of California Contractors License No.
______________, expiration date ________________.
THE CONTRACTOR'S LICENSE NUMBER AND EXPIRATION DATE STATED HEREIN ARE MADE UNDER
PENALTY OF PERJURY.
Department of Industrial Relations Public Works Contractor Registration Number:_____________________
Signature of bidder or bidders, with business name, address, phone number and fax number:
_________________________________________________________________
_________________________________________________________________
_________________________________________________________________
_________________________________________________________________
Notice: In the case of a corporation, give below the addresses of the principal office thereof and names and
addresses of the President, Secretary, Treasurer.
_________________________________________________________________
_________________________________________________________________
_________________________________________________________________
Page 252 of 378
FAIRGROUNDS STORM DRAIN REPLACEMENT 56 Spec No.25-02
FAIR EMPLOYMENT PRACTICES CERTIFICATION
TO:_____________________________________________________________
________________________________________________________________
The undersigned, in submitting a bid for performing the following work by Contract, hereby certifies that he or she
has or will meet the standards of affirmative compliance with the Fair Employment Practices requirements of the
Special Provisions contained herein.
FAIRGROUNDS STORM DRAIN REPLACEMENT
________________________________________________________________
(Signature of Bidder)
Business Mailing Address:
_________________________________________________
_________________________________________________
_________________________________________________
Business Location:
_________________________________________________
_________________________________________________
(The bidder shall execute the certification of this page prior to submitting his or her proposal.)
Page 253 of 378
FAIRGROUNDS STORM DRAIN REPLACEMENT 57 Spec No.25-02
WORKER'S COMPENSATION CERTIFICATE
I am aware of the provisions of Section 3700 of the Labor Code which require every employer to be insured
against liability for Worker's Compensation or undertake self-insurance in accordance with the provisions of that
code and I will comply with such provisions before commencing the performance of the work of this contract.
Witness my hand this________ day of _______________, 200____
Signature of Bidder, with Business Address:
__________________________________________________
__________________________________________________
__________________________________________________
__________________________________________________
Page 254 of 378
FAIRGROUNDS STORM DRAIN REPLACEMENT 58 Spec No.25-02
CERTIFICATION OF NONDISCRIMINATION IN EMPLOYMENT
The bidder represents that he or she has/has not, participated in a previous contract or subcontract subject to
either the equal opportunity clause herein or the clause contained in Section 301 of Executive Order 10925; that he
or she has/has not, filed all required compliance reports; and that representations indicating submission of required
compliance prior to subcontract awards.
Signature and address of Bidder:
__________________________________________________ Date_____________
__________________________________________________
__________________________________________________
__________________________________________________
(This certification shall be executed by the bidder in accordance with Section 60-1.6 of the Regulations of the
President's Committee on Equal Employment Opportunity for implementing Executive Orders 10925 and 11114.)
Page 255 of 378
FAIRGROUNDS STORM DRAIN REPLACEMENT 59 Spec No.25-02
LIST OF PROPOSED SUBCONTRACTORS
In compliance with the provisions of Sections 4100-4108 of the California Public Contract Code and any
amendments thereof, each bidder shall set forth (a) the name and location of the place of business of each
subcontractor who will perform work or labor or render service in or about the construction site or a subcontractor
licensed by the State of California who, under subcontract to the prime contractor, specially fabricates and installs
a portion of the work or improvement according to detailed drawings contained in the plans and specifications in an
amount in excess of one-half of 1 percent of the total bid and (b) the California Contractor License Number for
each subcontractor, and (c) the portion of the work to be done by each subcontractor.(See General Conditions
Section 1-09.) Include with the name of each sub-contractor their Department of Industrial Relations Public Works
Contractor Registration Number.
SUBCONTRACTOR
NAME
SUBCONTRACTOR
LICENSE NUMBER
SUBCONTRACTOR
DIR
REGISTRATION
NUMBER
SUBCONTRACTOR
BUSINESS
ADDRESS
DESCRIPTION
OF WORK
Page 256 of 378
FAIRGROUNDS STORM DRAIN REPLACEMENT 60 Spec No.25-02
STATEMENT OF EXPERIENCE OF BIDDER
The bidder is required to state below what work of similar magnitude or character he or she has done and to give
references that will enable the City Council to judge of his or her experience, skill and business standing and his or
her ability to conduct work as completely and rapidly as required under the terms of the contract.
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
Page 257 of 378
FAIRGROUNDS STORM DRAIN REPLACEMENT 61 Spec No.25-02
SIGNATURE(S) OF BIDDER
Accompanying this proposal is ___________________________________
(insert the words "cash ($)", "cashier's check" or "bidder's bond", as the case may be) in an amount equal to at
least 10 percent of the bid.
The names of all persons interested in the foregoing proposal as principals are as follows:
IMPORTANT NOTICE: If bidder or other interested person is a corporation, provide the legal name of corporation
and also the names of the president, secretary, treasurer and manager thereof. If a co-partnership, provide the true
name of firm and also the names of all individual co-partners composing the firm. If bidder or other interested
person is an individual, provide the first and last names in full.
_________________________________________________________________
_________________________________________________________________
_________________________________________________________________
Licensed in accordance with an act providing for the registration of Contractors:
License No. ______________________________, License Expiration Date .
Signature(s) of Bidder: ______________________________________________
______________________________________________
______________________________________________
NOTE: If bidder is a corporation, the legal name of the corporation shall be set forth above together with
the signature of the officer or officers authorized to sign contracts on behalf of the corporation; if bidder is
a co-partnership, the true name of the firm shall be set forth above together with the signature of the
partner or partners authorized to sign contracts in behalf of the co-partnership; and if bidder is an
individual, his or her signature shall be placed above. If a member of a partnership, a Power of Attorney
must be on file with the Department prior to opening bids or submitted with the bid; otherwise, the bid will
be disregarded as irregular and unauthorized.
Business address: ___________________________________________________
___________________________________________________
Place of residence: ___________________________________________________
___________________________________________________
Dated: __________________
CITY OF UKIAH
Page 258 of 378
FAIRGROUNDS STORM DRAIN REPLACEMENT 62 Spec No.25-02
Mendocino County, California
BIDDER'S BOND
KNOW ALL MEN BY THESE PRESENTS,
That we, ______________________________________________________________
________________________________________________________________, as PRINCIPAL and
________________________________________________________________
________________________________________________________________, as SURETY,
are held and firmly bound unto the City of Ukiah in the penal sum of 10 PERCENT OF THE TOTAL AMOUNT OF
THE BID of the Principal above named, submitted by said Principal to the City of Ukiah, as the case may be, for
the work described below, for the payment of which sum in lawful money of the United States, well and truly to be
made, to the City Clerk to which said bid was submitted, we bind ourselves, our heirs, executors, administrators
and successors jointly and severally, firmly by these presents. In no case shall the liability of the surety hereunder
exceed the sum of $____________________
THE CONDITION OF THIS OBLIGATION IS SUCH,
That whereas the Principal has submitted the above mentioned bid to the City of Ukiah, as aforesaid, for certain
construction specifically described as follows, for which bids are to be opened at the Office of the City Clerk, Ukiah
Civic Center, Ukiah, California, on JULY 1, 2025 for FAIRGROUNDS STORM DRAIN REPLACEMENT.
NOW, THEREFORE, If the aforesaid Principal is awarded the contract and, within the time and manner required
under the specifications, after the prescribed forms are presented to him or her for signatures, enters into a written
contract, in the prescribed form, in accordance with the bid and files two bonds with the City of Ukiah, one to
guarantee faithful performance and the other to guarantee payment for labor and materials, as required by law,
then this obligation shall be null and void; otherwise, it shall be and remain in full force and virtue.
IN WITNESS WHEREOF, we have hereunto set our hands and seals on this ______ day of ________________,
A.D. 20_____.
__________________________________________________(Seal)
__________________________________________________(Seal)
__________________________________________________(Seal)
Principal
__________________________________________________(Seal)
__________________________________________________(Seal)
__________________________________________________(Seal)
Surety
Address: __________________________________________________________
__________________________________________________________
__________________________________________________________
Page 259 of 378
FAIRGROUNDS STORM DRAIN REPLACEMENT 63 Spec No.25-02
NON-COLLUSION AFFIDAVIT
Note: Bidder shall execute the affidavit on this page prior to submitting his or her bid.
To City Council, City of Ukiah:
The undersigned in submitting a bid for performing FAIRGROUNDS STORM DRAIN REPLACEMENT by contract,
being duly sworn, deposes and says:
that he or she has not, either directly or indirectly, entered into any agreement, participated in any
collusion, or otherwise taken any action in restraint of free competitive bidding in connection with such
contract.
__________________________________________________
__________________________________________________
__________________________________________________
Signature(s) of Bidder
Business Address:__________________________________________________
__________________________________________________
__________________________________________________
Place of Residence:__________________________________________________
__________________________________________________
__________________________________________________
NOTARIZATION
Subscribed and sworn to before me this ______ day of _________, 20____.
__________________________________________________
Notary Public in and for the County of______________________________, State of California.
My Commission Expires ________________________, 20 ____.
Page 260 of 378
FAIRGROUNDS STORM DRAIN REPLACEMENT 64 Spec No.25-02
CITY OF UKIAH
Mendocino County, California
AGREEMENT
FOR
FAIRGROUNDS STORM DRAIN REPLACEMENT
SPECIFICATION NO. 25-02
THIS AGREEMENT, made this ______ day of ___________________, 20____, by and between the City of Ukiah,
Mendocino County, California, hereinafter called the City and _______________________ hereinafter called the
Contractor,
WITNESSETH:
WHEREAS, the City has caused to be prepared in accordance with law, specifications, drawings and other
contract documents for the work herein described and shown and has approved and adopted these contract
documents, specifications and drawings and has caused to be published in the manner and for the time required
by law a notice to bidders inviting sealed proposals for doing the work in accordance with the terms of this contract
and
WHEREAS, the Contractor, in response to the notice to bidders, has submitted to the City a sealed proposal
accompanied by a proposal guaranty in an amount of not less than 10 percent of the bid price for the construction
of the proposed work in accordance with the terms of this contract and
WHEREAS, the City, in the manner prescribed by law, has publicly opened, examined and canvassed the
proposals submitted and as a result has determined and declared the Contractor to be the lowest and best regular
responsible bidder for the work and for the sums named in the proposal,
NOW, THEREFORE, THIS AGREEMENT WITNESSETH:
Article 1. Work to be Done and Contract Days Allowed.
That the Contractor shall provide all necessary machinery, tools, apparatus and other means of construction; shall
furnish all materials, superintendence, overhead, expenses, all labor and expenses of whatever nature necessary
for completion of the work in conformity with the Special Provisions and other contract documents hereto attached
and according to such instructions as may be given by the Engineer. The Contractor shall complete the work within
120 WORKING days. Contract days shall be counted starting with the 10th day following receipt of notice that the
contract has been executed by the City. Contractor, at his or her option, may begin work prior to start of counting
contract days, however, in no event shall the Contractor start work without giving notification to the Engineer at
least 72 hours prior to the start of work, without obtaining an encroachment permit from the City, or without having
submitted certificates of insurance that have been accepted and approved by the Engineer
Article II. Contract Prices.
That the City shall pay the Contractor the prices stated in the proposal submitted by the Contractor, for complete
performance of the contract by the Contractor. The Contractor hereby agrees to accept the prices as full
compensation for all material and appliances necessary to the work, for all labor and use of tools and other
implements necessary to execute the work contemplated in this contract; for all loss or damage arising out of the
Page 261 of 378
FAIRGROUNDS STORM DRAIN REPLACEMENT 65 Spec No.25-02
nature of the work or from the action of the elements, or from any unforeseen obstructions or difficulties which may
be encountered in the prosecution of the work; for all risks of every description connected therewith; for all
expenses of the work, as herein specified; for all liability and other insurance, for all overhead and other expenses
incident to the work; all according to the Contract Drawings, the Special Provisions, the Details, the instructions
and the requirements of the City.
Article III. Labor Discrimination.
Attention is directed to Section 1735 of the Labor Code, which reads as follows:
"No discrimination shall be made in the employment of persons upon public works because of the race,
color, national origin or ancestry, or religion of such persons and every contractor for public works violating
this section is subject to all the penalties imposed for a violation of this chapter."
In connection with the performance of work under this contract, the Contractor agrees as follows:
(a) The Contractor will not willfully discriminate against any employee or an applicant for employment
because of race, color, religion, ancestry, or national origin. The Contractor will take affirmative
action to ensure that applicants are employed and that employees are treated during employment
without regard to their race, color, religion, ancestry, or national origin. Such action shall include, but
not be limited to, the following: employment, upgrading, demotion or transfer; recruitment or
recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and
selection for training, including apprenticeship. The Contractor agrees to post in conspicuous places,
available to employees and applicants for employment, notices to be provided by the awarding
authority setting forth the provisions of this Fair Employment Practice section.
(b) The Contractor will send to each labor union or representative of workers with which he or she has a
collective bargaining agreement or other contract or understanding, a notice, to be provided by the
awarding authority, advising the said labor union or worker's representative of the Contractor's
commitments under this section, to employees and applicants for employment.
(c) The Contractor will permit access to his or her records of employment, employment advertisements,
application forms and other pertinent data and records by the Fair Employment Practices
Commission, City of Ukiah or any other appropriate agency of the State of California designated by
the awarding authority, for the purposes of investigation to ascertain compliance with the Fair
Employment Practices section of this contract.
(d) A finding of willful violation of the Fair Employment Practices section of this Contract or of the Fair
Employment Practices Act shall be regarded by the awarding authority as a basis for determining the
Contractor to be not a "responsible bidder" as to future contracts for which such Contractor may
submit bids, for revoking the Contractor's pre-qualification rating, if any and for refusing to establish,
reestablish or renew a pre-qualification rating for the Contractor.
The City of Ukiah shall deem a finding of willful receipt of written notice from the Fair Employment
Practices Act to have occurred upon that it has investigated and determined that the Contractor has
violated the Fair Employment Practices Act and has issued an order under Labor Code Section 1426
or obtained an injunction under Labor Code Section 1429.
Upon receipt of such written notice from the Fair Employment Practices Commission, the City shall
notify the Contractor that unless he or she demonstrates to the satisfaction of the awarding authority
within a stated period that the violation has been corrected, his or her pre-qualification rating will be
revoked at the expiration of such period.
(e) The Contractor agrees that should the City determine that the Contractor has not complied with the
Fair Employment Practices section of this Contract, then pursuant to Labor Code Section 1735 and
1775 the Contractor shall, as a penalty to the City, forfeit for each calendar day or portion thereof, for
Page 262 of 378
FAIRGROUNDS STORM DRAIN REPLACEMENT 66 Spec No.25-02
each person who was denied employment as a result of such non-compliance, the penalties provided
in the Labor Code for violation of prevailing wage rates. Such monies may be recovered from the
Contractor. The City may deduct any such damages from any monies due the Contractor.
(f) Nothing contained in this Fair Employment Practices section shall be construed in any manner of
fashion so as to prevent the City or the State of California from pursuing any other remedies that may
be available at law.
(g) Prior to awarding the Contract, the Contractor shall certify to the awarding authority that he or she
has or will meet the following standards for affirmative compliance, which shall be evaluated in each
case by the awarding authority:
(1) The Contractor shall provide evidence, as required by the City that he or she has notified all
supervisors, foremen and other personnel officers in writing of the content of the anti-discrimination
clause and their responsibilities under it.
(2) The Contractor shall provide evidence, as required by the City, that he or she has notified all
sources of employees’ referrals (including unions, employment agencies, advertisements,
Department of Employment) of the content of the anti-discrimination clause.
(3) The Contractor shall file a basic compliance report, as required by the City. Willfully false
statements made in such reports shall be punishable as provided by law. The compliance report shall
also spell out the sources of the work force and who has the responsibility for determining whom to
hire, or whether or not to hire.
(4) Personally, or through his or her representatives, the Contractor shall, through negotiations with
the unions with whom he or she has agreements, attempt to develop an agreement which will:
a. Spell out responsibilities for nondiscrimination in hiring, referral, upgrading and training.
b. Otherwise implement an affirmative anti-discrimination program in terms of the unions'
specific areas of skill and geography to the end that qualified minority workers will be available
and given and equal opportunity for employment.
(5) The Contractor shall notify the City of opposition to the anti-discrimination clause by individuals,
firms or organizations during the period of its pre-qualification.
(h) The Contractor will include the provisions of the foregoing paragraphs 1 through 5 in every first tier
subcontract so that such provisions will be binding upon each such subcontractor.
(i) The "Fair Employment Practices Certification" must be completed and signed prior to the time of
submitting the bid.
Article IV. Parts of the Contract.
That the complete contract consists of the following documents, all of which shall be considered a part of this
agreement.
1. Notice to Bidders
2. Wage Rates
3. General Conditions
4. Technical Specifications
5. Proposal
6. Fair Employment Practices Certification
7. Agreement
Page 263 of 378
FAIRGROUNDS STORM DRAIN REPLACEMENT 67 Spec No.25-02
8. Contract Bonds
9. Contract Drawings and Construction Details
10. Standard Drawings
11. Indemnification Agreement
IN WITNESS WHEREOF, this contract being executed in duplicate and the parties having caused their names to
be signed by authority of their duly authorized office this _____ day of _____________, 20____.
CITY OF UKIAH, MENDOCINO COUNTY, CALIFORNIA
By: ______________________________________________________________
CITY MANAGER, CITY OF UKIAH
Attest: ______________________________________________________________
CITY CLERK, CITY OF UKIAH
By: ______________________________________________________________
CONTRACTOR
Attest: ______________________________________________________________
Title: ______________________________________________________________
The foregoing contract is approved as to form and legality this ______ day of ______________, 20 ____.
__________________________________________________
CITY ATTORNEY, CITY OF UKIAH
Page 264 of 378
FAIRGROUNDS STORM DRAIN REPLACEMENT 68 Spec No.25-02
INDEMNIFICATION AGREEMENT
This Indemnification Agreement is made and entered in Ukiah, California, on _________________, 20____,
by and between the City of Ukiah (Ukiah) and ______________________________________ (Contractor).
Contractor is
_________________________________________________________________________________
___________________________________________ for Ukiah.
As a condition of issuing the work order, attached hereto, Ukiah requires assurance that Contractor will protect
Ukiah from damage or damage claims which arise from its performance of the work.
Accordingly, Contractor agrees as follows:
1. Indemnification. Contractor shall indemnify and hold harmless Ukiah and its officers, agents, and employees
from and against any claim, loss, or damage, including the legal and other costs of defending against any claim of
damage or loss which arises out of the Contractor’s negligent or wrongful performance under the work order
attached hereto, except for claims, losses, or damages resulting from the sole and exclusive negligence or other
wrongful conduct of Ukiah or its officers, agents and employees.
CONTRACTOR
BY: _______________________________________________
TITLE: _______________________________________________
Page 265 of 378
FAIRGROUNDS STORM DRAIN REPLACEMENT 69 Spec No.25-02
CITY OF UKIAH
Mendocino County, California
PERFORMANCE BOND
BOND No._____________________
KNOW ALL PERSONS BY THESE PREESNTS:
THAT WHEREAS, the City of Ukiah, organized and operating under the laws of the State of California, (hereinafter
referred to as the “City”) has awarded to ______________________________, (hereinafter referred to as the
“Contractor”) an agreement for Contract No. _______________ (hereinafter referred to as the “Project”).
WHEREAS, the work to be performed by the Contractor is more particularly set forth in the Contract for the Project
dated _______________________, (hereinafter referred to, together with all attachments and exhibits thereto, as
“Contract Documents”), the terms and conditions of which are expressly incorporated herein by reference; and
WHEREAS, the Contractor is required by the Contract Documents to perform the terms thereof and to furnish a
bond for the faithful performance of said Contract Documents.
NOW, THEREFORE, we, __________________________, the undersigned Contractor and
_________________________, as Surety, a corporation organized and duly authorized to transact business under
the laws of the State of California, are held firmly bound until the City in the sum of
______________________________ ($_________________), for which amount well and truly to be made, we
bind ourselves, our heirs ,executors and administrators, successors and assigns, jointly and severally, firmly by
these presents.
THE CONDITION OF THIS OBLIGATION IS SUCH that, if the Contractor, his or its heirs, executors,
administrators, successors or assigns, shall in all things stand to and abide by, and well and truly keep and perform
the covenants, conditions and agreements in the Contract Documents and any alteration thereof made as therein
provided, on its part, to be kept and performed at the time and in the manner therein specified, and in all respects
according to their intent and meaning; and shall faithfully fulfill all obligations; and shall indemnify and save
harmless the City, its officials, officers, employees, and authorized volunteers, as stipulated in said Contract
Documents, then this obligation shall become null and void; otherwise it shall be and remain in full force and effect.
As part of the obligation secured hereby and in addition to the face amount specified therefore, there shall be
included costs and reasonable expenses and fees including reasonable attorneys’ fees, incurred by the City in
enforcing such obligation.
As a condition precedent to the satisfactory completion of the Contract Documents, unless otherwise provided for
in the Contract Documents, the above obligation shall hold good for a period of one (1) year after the acceptance
of the work by the City, during which time if Contractor shall fail to make full, complete, and satisfactory repair and
replacements and totally protect the City from loss or damage resulting from or caused by defective materials or
faulty workmanship. The obligations of Surety hereunder shall continue so long as any obligation of Contractor
remains. Nothing herein shall limit the City’s rights or the Contractor or Surety’s obligations under the Contract
Documents, law or equity, including, but not limited to, California Code of Civil Procedure Section 337.15.
Whenever Contractor shall be, and is declared by the City to be, in default under the Contract Documents, the
Surety shall remedy the default pursuant to the Contract Documents, or shall promptly, at the City’s option:
i. Take over and complete the Project in accordance with all terms and conditions in the Contract
Documents; or
ii. Obtain a bid or bids for completing the Project in accordance with all terms and conditions in the
Contract Documents and upon determination by Surety of the lowest responsive and responsible bidder,
arrange for a contract between such bidder, the Surety and the City, and make available as work
progresses sufficient funds to pay the cost of completion of the Project, less the balance of the contract
price, including other costs and damages for which Surety may be liable. The term “balance of the contract
Page 266 of 378
FAIRGROUNDS STORM DRAIN REPLACEMENT 70 Spec No.25-02
price” as used in this paragraph shall mean the total amount payable to Contractor by the City under the
Contract and any modification thereto, less any amount previously paid by the City to the Contractor and
any other set offs pursuant to the Contract Documents.
iii. Permit the City to complete the Project in any manner consistent with California law and make
available as work progresses sufficient funds to pay the cost of completion of the Project, less the balance
of the contract price, including other costs and damages for which Surety may be liable. The term “balance
of the contract price” as used in this paragraph shall mean the total amount payable to Contractor by the
City under the Contract and any modification thereto, less any amount previously paid by the City to the
Contractor and any other set offs by the City pursuant to the Contract Documents.
Surety expressly agrees that the City may reject any contractor or subcontractor which may be proposed by Surety
in fulfillment of its obligations in the event of default by the Contractor.
Surety shall not utilize Contractor in completing the Project nor shall Surety accept a bid from Contractor for
completion of the Project if the City, when declaring the Contractor in default, notifies Surety of the City’s objection
to Contractor’s further participation in the completion of the Project.
The Surety, for value received, hereby stipulates and agrees that no change, extension of time, alteration or
addition to the terms of the Contract Documents or to the Project to be performed thereunder shall in any way
affect its obligation on this bond, and it does hereby waive notice of any such change, extension of time, alteration
or addition to the terms of the Contract Documents or to the Project.
[REMAINDER OF PAGE LEFT INTENTIONALLY BLANK]
Page 267 of 378
FAIRGROUNDS STORM DRAIN REPLACEMENT 71 Spec No.25-02
IN WITNESS WHEREOF, we have hereunto set our hands and seals this ____ day of ___________________,
2022.
(Corporate Seal) ________________________________
Contractor/Principal
By______________________________
Title_____________________________
(Corporate Seal) _________________________________
Surety
By_______________________________
Attorney-in-Fact
(Attach Attorney-in Fact Certificate) Title______________________________
The rate of premium on this bond is __________________ per thousand. The total amount of premium charges is
$_________________________.
(The above must be filled in by corporate attorney.)
THIS IS A REQUIRED FORM.
Any claims under this bond may be addressed to:
(Name and Address of Surety) ________________________________
________________________________
________________________________
(Name and Address of Agent or ________________________________
Representative for service of process in ________________________________
California, if different from above) ________________________________
(Telephone number of Surety and Agent _______________________________
or Representative for service of process in California)
Page 268 of 378
FAIRGROUNDS STORM DRAIN REPLACEMENT 72 Spec No.25-02
CITY OF UKIAH
Mendocino County, California
PAYMENT BOND
BOND No. ____________________
KNOW ALL PERSONS BY THESE PRESENTS:
WHEREAS, the City of Ukiah (“City”) has awarded to _______________________ (“Contractor/Principal”) a
contract (City Agreement No. _____________, dated _________________, ___________, referred to as the
“Agreement”) for the work described as _______________________. The Agreement is incorporated by this
reference into this Payment Bond (“Bond”); and
WHEREAS, Contractor/Principal is required to furnish a bond in connection with the Agreement and pursuant to
California Civil Code section 9550;
NOW, THEREFORE, we ____________________________________________, the undersigned
Contractor/Principal, and _____________________ (“Surety”), a corporation organized and existing under the
laws of the State of _____________________, and duly authorized to transact business under the laws of the
State of California, as Surety, are held firmly bound until the City, and to any and all persons, companies, or
corporations entitled by law to file stop payment notices under California Civil Code Section 9100, or any person,
company, or corporation entitled to make a claim on this bond, in the sum of $_________________________, for
which payment will and truly be made, we bind ourselves, our heirs, executors and administrators, successors and
assigns, jointly and severally, firmly by these presents.
THE CONDITION OF THIS OBLIGATION IS SUCH that if Contractor/Principal, its heirs, executors, administrators,
successors, or assigns, or subcontractor, shall fail to pay any person or persons named in Civil Code section 9100;
or fail to pay for any materials, provisions, or other supplies, used in, upon, for , or about the performance of the
work contracted to be done, or for any work or labor thereon of any kind, or for amounts due under the
Unemployment Insurance Code, with respect to work or labor thereon of any kind; or shall fail to deduct, withhold,
and pay over to the Employment Development Department, any amounts required to be deducted, withheld, and
paid over by Unemployment Insurance Code Section 13020 with respect to work and labor thereon of any kind,
then Surety will pay for the same, in an amount not exceeding the amount herein above set forth, and in the event
suit is brought upon this bond, also will pay such reasonable attorneys’ fees as shall be fixed by the court, awarded
and taxed as provided in California Civil Code Section 9550, et seq.
It is further stipulated and agreed that the Surety of this bond shall not be exonerated or released from the
obligation of the bond by any change, extension of time for performance, addition, alteration or modification in, to,
or of any contract, plans, or specifications, or agreement pertaining or relating to any scheme or work of
improvement herein above described; or pertaining or relating to the furnishing of labor, materials, or equipment
therefor; nor by any change or modification of any terms of payment or extension of time for payment pertaining or
relating to any scheme or work of improvement herein above described; nor by any rescissions or attempted
rescission of the contract, agreement or bond; nor by any conditions precedent or subsequent in the bond
attempting to limit the right of recovery of claimants otherwise entitled to recover under any such contract or
agreement or under the bond; nor by any fraud practiced by any person other than the claimant seeking to recover
on the bond; and that this bond be construed most strongly against the Surety and in favor of all persons for whose
benefit such bond is give; and under no circumstances shall the Surety be released from liability to those for whose
benefit such bond has been given, by reason of any breach of contract between the Owner and
Contractor/Principal or on the part of any oblige named in such bond; that the sole condition of recovery shall be
that the claimant is a person described in California Civil Code section 9100, and who has not been paid the full
amount of his or her claim; and that the Surety does hereby waive notice of any such change, extension of time,
addition, alteration or modification herein mentioned, including but not limited to the provisions of section 2819 and
2845 of the California Civil Code.
Any notice to Surety may be given in the manner specified in the Agreement and delivered or transmitted to Surety
as follows:
Page 269 of 378
FAIRGROUNDS STORM DRAIN REPLACEMENT 73 Spec No.25-02
Attn:__________________________________________
Address:_______________________________________
City/State/Zip:___________________________________
Phone:_________________________________________
Fax:___________________________________________
Email:__________________________________________
IN WITNESS WHEREO, two identical counterparts of this Bond, each of which shall for all purposes be deemed an
original thereof, have been duly executed by Contractor/Principal and Surety above named, on the __ day of
____________________, 202__.
__________________________________ (SEAL)
Contractor/Principal
By_____________________________________
Contractor’s Representative
______________________________________
Contractor/Principal’s Address
______________________________________
City,State,Zip
_________________________________(SEAL)
Surety
By_____________________________________
Surety’s Representative
______________________________________
Surety’s Address
______________________________________
City,State,Zip
______________________________________
Telephone Number
NOTE: Signatures of those executing for Surety must be properly acknowledged, The bond must be accompanied
by a properly acknowledged Power of Attorney from the Surety authorizing its agent to bind it to this bond. A copy
of such Power of Attorney must be in file with the City.
Page 270 of 378
FAIRGROUNDS STORM DRAIN REPLACEMENT 74 Spec No.25-02
DIRECTIONS FOR PREPARATION OF PERFORMANCE AND MATERIAL AND LABOR BOND
1. Individual sureties, partnerships, or corporations not in the surety business will not be acceptable.
2. The name of the Principal shall be shown exactly as it appears in the Contract.
3. The penal sum shall not be less than required by the Specifications.
4. If the Principals are partners or joint venturers, each member shall execute the bond as an individual and
state his place of residence.
5. If the Principal is a corporation, the bond shall be executed under its corporate seal.
If the corporation has no corporate seal, it shall so state and affix a scroll or adhesive seal following the
corporate name.
6. The official character and authority of the person(s) executing the bond for the Principal, if a corporation,
shall be certified by the Secretary or Assistant Secretary thereof under the corporate seal, or copies
attached to such records of the corporation as will evidence the official character and authority of the
officer signing, duly certified by the Secretary or Assistant Secretary, under the corporate seal, to be true
copies.
7. The current power-of-attorney of the person signing for the surety company must be attached to the bond.
8. The date of the bond must not be prior to the date of the Contract.
9. The following information must be placed on the bond by the surety company:
a. The rate of premium in dollars per thousand; and
b. The total dollar amount of premium charged.
10. The signature of a witness shall appear in the appropriate place attending to the signature of each party of
the bond.
11. Type or print the name underneath each signature appearing on the bond.
12. An executed copy of the bond must be attached to each copy of the Contract (original counterpart)
intended for signing.
Page 271 of 378
FAIRGROUNDS STORM DRAIN REPLACEMENT 75 Spec No.25-02
CITY OF UKIAH
Mendocino County, California
DEFECTIVE MATERIAL AND WORKMANSHIP (MAINTENANCE) BOND
KNOW ALL MEN BY THESE PRESENTS,
That we, _____________________________________________________________________
__________________________________________________________________, as PRINCIPAL
and__________________________________________________________________________
___________________________________________________________________, as SURETY,
are held and firmly bound unto the City of Ukiah as Obligee, in the penal sum of
___________________________________________________________________________________
_________________________________________________________($____________________),
(5 PERCENT OF THE FINAL CONTRACT AMOUNT)
to which payment well and truly to be made, we do bind ourselves, our and each of our heirs, executors,
administrators successors and assigns jointly and severally, firmly by these presents.
WHEREAS, the said Principal entered into a Contract with the City of Ukiah
dated_________________________
for _________________________________________________________________________________
____________________________________________________________________________________
WHEREAS, said Contract has been completed, and was approved on the ______ day of ___________,
_________,
NOW, THEREFORE, THE CONDITION OF THIS OBLIGATION IS SUCH, that if the Principal shall guarantee that
the work will be free of any defective materials or workmanship which become apparent during the period of one
(1) year following completion of the Contract, then this obligation shall be void, otherwise to remain in full force and
effect, provided however, any additional warranty or guarantee whether expressed or implied is extended by the
Principal or Manufacturer only, and the surety assumes no liability for such a guarantee.
Signed, sealed, and dated this __________ day of ____________, 20_____.
__________________________________________________(Seal)
BY:_______________________________________________(Seal)
__________________________________________________(Seal)
Principal
__________________________________________________(Seal)
BY:_______________________________________________(Seal)
__________________________________________________(Seal)
Surety
Page 272 of 378
ITEM#DESCRIPTION QUANTITY UNIT UNIT PRICE EXT PRICE
1 MOBILIZATION 1 LS $25,000.00 $25,000.00
2 TRAFFIC CONTROL 1 LS $7,500.00 $7,500.00
3 POTHOLING 1 LS $7,500.00 $7,500.00
4 TEMPORARY REMOVE/REINSTALL FENCING 1 LS $10,000.00 $10,000.00
5 24" ADS N12 STORM DRAIN 462 LF $200.00 $92,400.00
6 24" RCP STORM DRAIN (CLASS IV)100 LF $225.00 $22,500.00
7 30" ADS N12 STORM DRAIN 177 LF $200.00 $35,400.00
8 36" ADS N12 STORM DRAIN 1098 LF $250.00 $274,500.00
9 36"X36" JUNCTION BOX 1 EA $8,500.00 $8,500.00
10 48"X48" JUNCTION BOX 3 EA $9,000.00 $27,000.00
11 48" STORM DRAIN MANHOLE 1 EA $7,000.00 $7,000.00
12 4'X6' JUNCTION BOX 2 EA $8,000.00 $16,000.00
13 CONNECT EXISTING 8"-18" SD TO NEW JUNCTION BOX 3 EA $3,000.00 $9,000.00
14 CONNECT NEW 24" TO EXISTING JUNCTION BOX 2 EA $3,800.00 $7,600.00
15 CONNECT NEW 30" SD TO EXISTING MANHOLE 1 EA $3,800.00 $3,800.00
16 CONNECT EXISTING 12" SD TO NEW 24" RCP PIPE 1 EA $2,500.00 $2,500.00
17 SLURRY FILL AND ABANDON STORM DRAIN 1 LS $20,000.00 $20,000.00
18 REMOVE EXISTING STORM DRAIN AND JUNCTION BOXES 1 LS $30,000.00 $30,000.00
19 REMOVE AND DISPOSE REDWOOD TREE 2 EA $15,000.00 $30,000.00
20 CLEAR & GRUBB EX. BRUSH IN PIPELINE ROUTE AND DITCH 1 LS $20,000.00 $20,000.00
21 GRADING AND SOIL REMOVAL 1200 CY $50.00 $60,000.00
22 TRENCH PAVING HMA 3"4 TON $250.00 $1,000.00
$716,200.00
$107,430.00
$823,630.00
SUBTOTAL SITEWORK AND CONSTRUCTION
ESTIMATING CONTINGENCY 15%
CONSTRUCTION TOTAL
ATTACHMENT 3
Page 273 of 378
Page 1 of 2
Agenda Item No: 12.a.
MEETING DATE/TIME: 6/4/2025
ITEM NO: 2025-622
AGENDA SUMMARY REPORT
SUBJECT: Introduction of an Ordinance by Title Only Adopting the Updated Fire Hazard Severity Zone Map
for the City of Ukiah Local Responsibility Area, as Released by the California Department of Forestry and Fire
Protection (CAL FIRE) Under the Direction of the Office of the State Fire Marshal (OSFM).
DEPARTMENT: Community
Development PREPARED BY: Craig Schlatter, Community Development Director
PRESENTER:
Craig Schlatter, Community Development
Director; Matt Keizer, Fire Code Official, Ukiah
Valley Fire Authority
ATTACHMENTS:
1. FHSZ_City_LRA_11x17_Ukiah
2. CAL FIRE-City Correspondence (newest to oldest)
3. FHSZ Map Ordinance - City of Ukiah LRA
Summary: Council will consider introduction of an ordinance by title only adopting the updated Fire Hazard
Severity Zone map for the City of Ukiah Local Responsibility Area.
Background: State law requires the Office of the State Fire Marshal (OSFM) to classify lands within State
Responsibility Areas into Fire Hazard Severity Zones and transmit maps of those zones to cities with
jurisdictions over the zones (Local Responsibility Areas). The OSFM is to identify areas in the state as
Moderate, High, and Very High Fire Hazard Severity Zones consistent with statewide criteria and based on the
severity of fire hazard that is expected to prevail in those areas. The Fire Hazard Severity Zone maps are then
created by the California Department of Forestry and Fire Protection (CAL FIRE) under the direction of the
OSFM.
California Government Code Section 51179(a) requires local agencies to designate, by ordinance, Moderate,
High, and Very High Fire Hazard Severity Zones in their jurisdictions within 120 days of receiving
recommendations from the OSFM pursuant to Section 51178. Local agencies cannot adopt a version of the
map lowering the threat. The City of Ukiah received the Local Responsibility Area (LRA) Fire Hazard Severity
Zone (FHSZ) Map (Attachment 1) on February 24, 2025, and has until June 24, 2025, to transmit an adopted
ordinance to CAL FIRE designating the FHSZ map for the City of Ukiah LRA.
Given OSFM's expansion of the Very High FHSZ in the City of Ukiah LRA, Staff and the Fire Severity Ad Hoc
engaged with CAL FIRE through letter and by email correspondence to understand OSFM/CAL FIRE's data
and analyses. This correspondence, which includes CAL FIRE's responses, is contained in Attachment 2. In
Staff's opinion, CAL FIRE's answers were presented from the point of view of the CAL FIRE data modeler and
did not directly address the 'why' within many of Staff and the Ad Hoc's questions. At no time did CAL FIRE
suggest a potential revision to the City of Ukiah LRA mapping, so the map as presented to the public on
February 24, 2025, remains unchanged.
Discussion: In accordance with Government Code 51179(a), an Ordinance (Attachment 3) has been
prepared for the adoption of the Fire Hazard Severity Zone Map for the City of Ukiah Local Responsibility
Area. If the FHSZ Ordinance is introduced and adopted by Council, then 30 days after the adoption date the
FHSZ map would be effective. Once effective, Wildland Urban Interface (WUI) standards would be applicable
Page 274 of 378
Page 2 of 2
in the expanded Very High FHSZ, which includes much of "Westside" Ukiah.
Due to OSFM's expanded Very High FHSZ in the City of Ukiah LRA and to eliminate potential conflicts and
confusion in implementation, the Ordinance also establishes a methodology for interpretation of Fire Hazard
Severity Zone ratings. Modeled off the City of Sonoma's FHSZ ordinance language, the methodology
establishes that when parcels contain more than one FHSZ rating, the highest severity zone prevails for the
entirety of the parcel.
California Environmental Quality Act
The Community Development Director has determined that the adoption and implementation of the Ordinance
is exempt from further environmental review under the general rule in California Environmental Quality Act
(CEQA) Guidelines Section 15061(b)(3). The adoption of the fire hazard severity zone map is required by law,
and because adoption does not involve a commitment to any specific project that may result in a potentially
significant physical impact on the environment, it can be seen with certainty that there is no possibility that the
ordinance will have a significant effect on the environment. If the Ordinance is introduced, a CEQA Notice of
Exemption will be prepared by the Planning Division of the Community Development Department and filed
with the County of Mendocino.
Staff recommends Council introduce by title only the Ordinance (Attachment 3) adopting the updated Fire
Hazard Severity Zone Map for the City of Ukiah Local Responsibility Area, as released by CAL FIRE under the
direction of the OSFM.
Recommended Action: Introduce Ordinance by title only adopting the updated Fire Hazard Severity Zone
Map for the City of Ukiah Local Responsibility Area.
BUDGET AMENDMENT REQUIRED: N/A
CURRENT BUDGET AMOUNT: N/A
PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: N/A
REVENUE: Yes / No GRANT: Yes / No N/A
PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A
COORDINATED WITH: Fire Severity Ad Hoc Committee; Darcy Vaughn, Assistant City Attorney
STRATEGIC PLAN (SP): N/A
CLIMATE INITIATIVES (CI): 10a – Protect from dangerous emissions by preventing fires.
GENERAL PLAN ELEMENTS (GP): A6 - Safety Element, Implementation Program P- Fire Hazard Zone
Update.
Page 275 of 378
City and County boundaries as of 10/22/24 (CA Board of Equalization)
CAL FIRE State Responsibility Areas (SRA25_1)
CAL FIRE Fire Hazard Severity Zones (FHSZSRA23_3, FHSZLRA_25_1)
Data Sources:
Daniel Berlant, State Fire Marshal, CA Department of Forestry and Fire Protection
Joe Tyler, Director/Fire Chief, CA Department of Forestry and Fire Protection
Wade Crowfoot, Secretary for Natural Resources, CA Natural Resources Agency
Gavin Newsom, Governor, State of CaliforniaThe State of California and the Department of Forestry and Fire
Protection make no representations or warranties regarding the
accuracy of data or maps. Neither the State nor the Department shall
be liable under any circumstances for any direct, special, incidental,
or consequential damages with respect to any claim by any user or
third party on account of, or arising from, the use of data or maps.
and other relevant factors including areas where winds
have been identified by the Office of the State Fire Marshal
as a major cause of wildfire spread.
statewide criteria and based on the severity of fire hazard that is
expected to prevail in those areas. Moderate, high, and very high fire
hazard severity zones shall be based on fuel loading, slope, fire weather,
Government Code section 51178 requires the State Fire
Marshal to identify areas in the state as moderate, high,
and very high fire hazard severity zones based on consistent
Waterbody
Federal Responsibility
Area (FRA)Unzoned LRA
Incorporated City
Projection: NAD 83 California Teale Albers
Scale: 1:33,000 at 11" x 17"
0 1 2Km
0 1Mi
Very High High Moderate
Very High High Moderate
Fire Hazard Severity Zones (FHSZ) in Local Responsibility
Area (LRA), as Identified by the State Fire Marshal
Ukiah
101
222
UNINCORPORATED
MENDOCINO CO.
February 24, 2025
As Identified by the
State Fire MarshalLocal Responsibility Area
Fire Hazard Severity Zones
CITY OF UKIAH – MENDOCINO COUNTY
Fire Hazard Severity Zones in State Responsibility
Area (SRA), Effective April 1, 2024
ATTACHMENT 1
Page 276 of 378
1
Craig Schlatter
From:CALFIRE State Fire Marshal <calfire.statefiremarshal@fire.ca.gov>
Sent:Thursday, May 15, 2025 9:16 AM
To:Craig Schlatter
Cc:CALFIRE State Fire Marshal
Subject:RE: Public Comments from City of Ukiah Regarding 2025 Updated Maps for Fire Hazard Severity
Zones in the City of Ukiah Local Responsibility Area
Attachments:Fire_Rotation_Analysis_2020_methods.doc
Follow Up Flag:Follow up
Flag Status:Flagged
[EXTERNAL EMAIL] DO NOT CLICK links or attachments unless you recognize the sender and know the content is safe.
Craig Schlatter thank you for your follow up email concerning Fire Hazard Severity Zones (FHSZ) in the City of Ukiah.
Below is a more detailed responses to the issues you raised in your email.
CAL FIRE’s response notes: However, as a matter of historical trend, a significant driver of increased hazard in the area
under question is due to prevalence of recent large fires in areas similar to (and modeled as analogous) to these lands. In
sum, fires since 2007 in the general region have caused expected hazard to increase due to higher burn probability as
modeled.
o What is the area of the “general region,” and how was the size of this region determined? I assume the
fires since 2007 noted in the CAL FIRE response refer to the Mendocino Complex fires in 2017?
Burn probability assessment within the FHSZ model uses a stratified fire regime approach for estimating fire rotation
— the amount of time required for the total area of the strata to burn in a wildfire. The inverse of fire rotation is
equivalent to the annual burn probability, which is the actual data product used in the hazard calculations related to
cell‐based flame score and for probability‐normalizing firebrand production numbers. Rotation regime strata are
defined by Fuel Type/Life form crossed with climate region and further crossed with urban or non‐urban land
classification in Census Blocks. The design of the strata is to create a classification of land types that generally follow
similar fire environment (ignition density, fuel characteristics, fire weather, and fire control response capacity) that
allows for predicting future fire probabilities. Attached is a comprehensive methods document describing the
derivation of burn probabilities for FHSZ in detail. If you wish to look at actual data inputs for areas across the state,
the relevant data elements are available in the SRA and LRA data packages. Individual polygon size limits are
generally set at minimum of 20 acres. Fire history records used for this model element covers fires from 1991 ‐2020.
o Respectfully, when we look south to our neighbors in the Santa Rosa region, we do not see consistency
in CAL FIRE’s reasoning. With the exception of a couple small areas on Santa Rosa’s far east side, we do
not see an area of the Santa Rosa LRA within a very high fire hazard severity zone. This seems odd given
the destruction of the 2017 Tubbs Fire, the most significant wildfire in California’s history at the time.
o Could you please provide additional data and/or methodological explanation to describe why the Ukiah LRA and Santa
Rosa LRA would be so different in fire hazard severity zone mapping?
o Attached is a side‐by‐side comparison of the Ukiah LRA and Santa Rosa LRA, using the Topo base layer function
available in the CAL FIRE FHSZ viewer.
The data packages referenced above provide all the relevant input, intermediary, and final zone designations for all
lands in SRA (adopted April 1, 2024) and modeled to derive the 2025 LRA recommended zones. Reference to the
Tubbs fire as "most damaging" conflates FHSZ as a hazard model with fire impacts, which are not considered as asset
ATTACHMENT 2
Page 277 of 378
2
susceptibility are not reflected in FHSZ. It is helpful to view FHSZ as fire hazard potential in the future, and recent fire
history is only one element of validation for future conditions and likelihood.
1. CAL FIRE’s response on #2 offers the same reasoning as #1‐ A significant driver of increased hazard in the area
under question is due to the prevalence of recent large fires in areas similar to (and modeled as analogous) to the
areas under question. As the City of Ukiah noted in its April 17 letter, CAL FIRE and OSFM use three different
historical time ranges to document the probability of the area burning: 70 years, 50 years, and 30 years. It would
appear with CAL FIRE’s most recent response, there is a fourth time period of 18 years.
o What time period is CAL FIRE/OSFM using to track historical fire activity?
Per above, specific to estimating burn probability in FHSZ the duration of fire history is 1991‐2020.
o What are the areas similar to (and modeled as analogous) to the areas under question? Is CAL FIRE using
other cities of similar size to Ukiah as a standardized model and basing its determination of fire hazard
severity for Ukiah off this model?
See data package products for specific area data related to burn probability.
o If so, upon what data is CAL FIRE basing its determination that such a standardized model would be
more accurate than the First Street modeling?
First Street has its own modeling processes and uses different data sources to reflect its larger nation‐wide
domain. First Street also resolves its model to a risk rating, thus extending the scope of the map well beyond the
hazard ascription called for in statute authorizing FHSZ mapping by CAL FIRE. Consequently, the two maps are not
comparable.
2. I appreciate the detail CAL FIRE provided in #3. Could you please provide the local data that was utilized within
the model? What specific locally‐based ember transport indicators were used?
See methods documentation data package locations for both SRA and LRA zone releases. Firebrands produced are a
function of fuel type, Fireline Intensity, and burn probability. Transport and accumulation in non‐wildland areas
result from wind direction and wind speed probabilities derived from our localized fire weather analysis using a
windspeed specific density distribution kernel. Firebrand units (brand score) are then classified into a cost function
value that together with slope and tree density in non‐wildland areas determine band widths determined by our cost‐
buffer model for zoning non‐wildlands. More brands result in a lower cost value, and like slope and vegetation,
result in wider hazard bands extending further from the wildland edge.
links to data packages:
SRA data package https://osfmfhsz.blob.core.windows.net/public/index.html
LRA data package https://osfmfhsz.blob.core.windows.net/public/FHSZ_LRA_DataPackage_2025_03_24_v1_folder.zip
Thank you,
Jim McDougald
Assistant Deputy Director
Community Wildfire Planning
& Risk Reduction
855 M Street, Fresno CA 93721
(916) 216-1452 Cell
For wildfire preparedness and prevention tips
Visit: ReadyForWildfire.org.
Page 278 of 378
3
From: CALFIRE State Fire Marshal
Sent: Thursday, May 8, 2025 10:26 AM
To: Craig Schlatter <cschlatter@cityofukiah.com>; CALFIRE State Fire Marshal <calfire.statefiremarshal@fire.ca.gov>
Subject: RE: Public Comments from City of Ukiah Regarding 2025 Updated Maps for Fire Hazard Severity Zones in the
City of Ukiah Local Responsibility Area
Hi Craig,
Your email has been received and forwarded as needed. We will get back to you as soon as
we can. Thank you.
Respectfully,
Haley Johnson
Executive Analyst
Executive Office
715 P St., Sacramento, CA 95814
From: Craig Schlatter <cschlatter@cityofukiah.com>
Sent: Monday, May 5, 2025 9:10 AM
To: CALFIRE State Fire Marshal <calfire.statefiremarshal@fire.ca.gov>
Subject: RE: Public Comments from City of Ukiah Regarding 2025 Updated Maps for Fire Hazard Severity Zones in the
City of Ukiah Local Responsibility Area
Mr. McDougald: Thank you for the additional information provided in your response. Unfortunately, we are still not completely understanding CAL FIRE’s reasoning and hope you would be willing to provide additional information. Specifically:
Mr. McDougald:
Thank you for the addiƟonal informaƟon provided in your response. Unfortunately, we are sƟll not completely
understanding CAL FIRE’s reasoning and hope you would be willing to provide addiƟonal informaƟon. Specifically:
1. CAL FIRE’s response notes: However, as a maƩer of historical trend, a significant driver of increased hazard in
the area under quesƟon is due to prevalence of recent large fires in areas similar to (and modeled as analogous)
to these lands. In sum, fires since 2007 in the general region have caused expected hazard to increase due to
higher burn probability as modeled.
What is the area of the “general region,” and how was the size of this region determined? I assume the
fires since 2007 noted in the CAL FIRE response refer to the Mendocino Complex fires in 2017?
Respecƞully, when we look south to our neighbors in the Santa Rosa region, we do not see consistency
in CAL FIRE’s reasoning. With the excepƟon of a couple small areas on Santa Rosa’s far east side, we do
not see an area of the Santa Rosa LRA within a very high fire hazard severity zone. This seems odd given
the destrucƟon of the 2017 Tubbs Fire, the most significant wildfire in California’s history at the Ɵme.
o Could you please provide addiƟonal data and/or methodological explanaƟon to describe why
the Ukiah LRA and Santa Rosa LRA would be so different in fire hazard severity zone mapping?
o AƩached is a side‐by‐side comparison of the Ukiah LRA and Santa Rosa LRA, using the Topo base
layer funcƟon available in the CAL FIRE FHSZ viewer.
2. CAL FIRE’s response on #2 offers the same reasoning as #1‐ A significant driver of increased hazard in the area
under quesƟon is due to the prevalence of recent large fires in areas similar to (and modeled as analogous) to the
areas under quesƟon. As the City of Ukiah noted in its April 17 leƩer, CAL FIRE and OSFM use three different
Page 279 of 378
4
historical Ɵme ranges to document the probability of the area burning: 70 years, 50 years, and 30 years. It would
appear with CAL FIRE’s most recent response, there is a fourth Ɵme period of 18 years.
What Ɵme period is CAL FIRE/OSFM using to track historical fire acƟvity?
What are the areas similar to (and modeled as analogous) to the areas under quesƟon? Is CAL FIRE using
other ciƟes of similar size to Ukiah as a standardized model and basing its determinaƟon of fire hazard
severity for Ukiah off this model?
If so, upon what data is CAL FIRE basing its determinaƟon that such a standardized model would be
more accurate than the First Street modeling?
3. I appreciate the detail CAL FIRE provided in #3. Could you please provide the local data that was uƟlized within
the model? What specific locally‐based ember transport indicators were used?
Regards,
Craig Schlatter, AICP
Community Development Director
Department of Community Development
300 Seminary Ave. Ukiah, CA 95482
Email: cschlatter@cityofukiah.com
P: (707) 463‐6219 F: (707) 463‐6204
Website: http://www.cityofukiah.com/community‐development/
From: CALFIRE State Fire Marshal <calfire.statefiremarshal@fire.ca.gov>
Sent: Friday, April 25, 2025 4:24 PM
To: Craig Schlatter <cschlatter@cityofukiah.com>
Subject: Public Comments from City of Ukiah Regarding 2025 Updated Maps for Fire Hazard Severity Zones in the City of
Ukiah Local Responsibility Area
[EXTERNAL EMAIL] DO NOT CLICK links or attachments unless you recognize the sender and know the content is safe.
Please see our response to Public Comments from City of Ukiah Regarding 2025 Updated
Maps for Fire Hazard Severity Zones in the City of Ukiah Local Responsibility Area.
Jim McDougald
Assistant Deputy Director
Community Wildfire Planning
& Risk Reduction
855 M Street, Fresno CA 93721
(916) 216-1452 Cell
For wildfire preparedness and prevention tips
Visit: ReadyForWildfire.org.
Page 280 of 378
5
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Page 281 of 378
1
FIRE ROTATION Version 2020
James G. Spero, CALFIR/FRAP jim.spero@fire.ca.gov
Introduction
Fire Rotation (Interval) or FR is an effective measure of relative expected intervals
between fires at regional scales, where site-specific fire frequency estimates are not
available .FR is defined as the length of time in years it would take the average annual
amount of fire to burn a specifically defined area (Agee 1993).
We classified lands by vegetation cover type, climate zone, developed/undeveloped status
and 7.500 feet in elevation or not and calculated fire rotation interval using fire perimeter
data for a most recent 30-year time period. These intervals are combined into three FR
Classes (Very High, High and Moderate) for ease of observing spatial pattern. The
reciprocal of the FR is the annual average probability of burning.
The choice of criteria for defining strata is guided by generally accepted notions of how
environment can affect wildfire outcomes. Fires are strongly affected by weather,
topography, and fuel. These three factors are known as the “fire behavior triangle” (Agee,
p.33). The design of this fire rotation model considers these environmental factors, as
well as a fourth factor – development and its impact on fire suppression response and
alteration of natural vegetation patterns.
Strata
Land cover: Strata are defined in part by land cover types defined as Conifer, Hardwood,
Shrub and Herbaceous by the California Wildlife Habitat Relationships (CWHR) system.
https://wildlife.ca.gov/Data/CWHR.
These broad land cover categories are
intended to represent different fuel
characteristics which can affect the
rate of surface fire spread and the
amount of above-surface burning.
To avoid defining small islands of dissimilar fuels that
would probably not affect the fire behavior within the
surrounding fuel type, pixels with the same vegetation
code are grouped into “polygons” and polygons larger
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2
than 90 cells (about 20 acres) are removed and then replaced with values interpolated
using surrounding values.
Climate: California’s Mediterranean climate is generally conducive to wildfire, however,
there are characteristic conditions influenced by factors such as temperature and rainfall,
proximity to water, mountains and deserts, etc. This analysis uses six climate zones
which were constructed to reflect conditions that influence tree growth and rainfall,
namely: Inland Empire, Inland Valleys, Northern California Coast, Southern California
Coast, Southwest Interior and Interior West.
These climate zones are based on the Sunset
National Garden Book’s 45 climate zones
(Brenzel 1997), and Ecoregion boundaries as
delineated by Bailey (2002) and Breckle (1999) to
a lesser extent, and were used in the 2015 FRAP
Assessment’s Urban Forestry analyses as an input
to calculate heating and cooling day benefit data.
Development status: Wildfire detection and suppression
in urbanized areas is often enhanced by the presence of
extensive road networks, ornamental vegetation, and
local fire protection organizations tasked with protecting
homes and infrastructure.
Outside of urbanized areas, lands can be difficult to
access and fires can burn in complex terrain in a variety
of fuel conditions. Our strata are in part defined as either
inside, or outside, an Urbanized Area (UA) as defined by
the US Census Bureau in 2010. UA’s represent densely
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3
developed territory, and encompass residential, commercial, and other non-residential
urban land uses.
Elevation: A single stratum is defined for lands more than
7,500 feet in elevation to recognize differences in fire
behavior and accessibility, in comparison to lower
elevations.
Wildfire
Wildfire data: Wildfire perimeter data from 1991 through 2020 (firep20_1) determine the
average annual number of acres burned in each stratum. The choice of 30 years of recent
wildfire data is predicated on the desirability of representing contemporary climactic
conditions while also providing an adequately large sample of potential fire activity for
summarization within the various strata.
Perimeter data include CDF jurisdiction fires are at least 300 acres in size and fires 10
acres and larger under federal jurisdiction (USDA Forest Service, Bureau of Land
Management, and National Park Service).
FR Calculation
The FR is the number of years over which the burned area in a stratum would equal the
area of the stratum. Lower fire rotation (FR) values indicate less time needed to burn the
area and consequently indicate higher fire frequency. The reciprocal (FR/1) is the annual
probability of fire occurrence. It is important to note that the FR is an area average and
that some locations might have burned multiple times or not at all. This is true for the
input data and for future fire seasons as well.
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4
Other methods employing regression techniques are used to create site-specific estimates
of fire frequency. These are statistical estimates with many assumptions about the
stochasticity abstracted from the data. The FR method we use is essentially an empirical
model that relies upon 1) the adequacy of the sample size (the fire perimeter data is but
one “sample” of many potential sets of fire perimeters that might have arisen during the
analysis data period) to describe expected frequency of burning in contemporary
timeframe, and 2) the representativeness of the strata for which FR is calculated.
Regarding the latter: the strata should be relatively homogeneous with respect to primary
drivers of fire occurrence and burned area, while large enough capture the diversity of
fire sizes possible.
The contemporary FR analysis summarizes areas into the following three classes of
expected fire frequency (Fig. 1):
• Very High (FR less than 100 years);
• High (FR more than 100 years and less than 300 years); and
• Moderate (FR more than 300 years).
Seventy-eight percent of the area with conifer, hardwood, shrub and herbaceous
landcover had a FR of less than 300 years (High or Very High FR Class).
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5
Figure 1 Map of Fire Rotation
Classes
Page 286 of 378
6
Acres WHR13 Climate Zone_UA FR (Years) Annual Prob
5,119,623 Acres of >7,500' Any 234 0.004
89,464 Conifer Inland Empire_Some UA 44 0.023
4,315,359 Conifer Inland Valleys_Not UA 66 0.015
43,100 Conifer Inland Valleys_UA 213 0.005
11,659,111 Conifer Interior West_Some UA 97 0.010
2,515,330 Conifer Northern California Coast_Not UA 279 0.004
36,552 Conifer Northern California Coast_UA 1,317 0.001
790 Conifer Southern California Coast_Some UA 35 0.029
368,845 Conifer Southwest Desert_Some UA 197 0.005
19,028,552 Acres of Conifer
191,286 Hardwood Inland Empire_Not UA 33 0.031
24,209 Hardwood Inland Empire_UA 155 0.006
6,714,726 Hardwood Inland Valleys_Not UA 90 0.011
107,166 Hardwood Inland Valleys_UA 435 0.002
1,555,870 Hardwood Interior West_Some UA 90 0.011
1,209,642 Hardwood Northern California Coast_Not UA 145 0.007
80,939 Hardwood Northern California Coast_UA 1,023 0.001
88,222 Hardwood Southern California Coast_Some UA 69 0.014
449,141 Hardwood Southwest Desert_Some UA 606 0.002
10,421,200 Acres of Hardwood
226,158 Herbaceous Inland Empire_Not UA 37 0.027
62,270 Herbaceous Inland Empire_UA 188 0.005
8,049,226 Herbaceous Inland Valleys_Not UA 194 0.005
112,579 Herbaceous Inland Valleys_UA 728 0.001
1,263,815 Herbaceous Interior West_Some UA 111 0.009
1,188,950 Herbaceous Northern California Coast_No UA 386 0.003
101,565 Herbaceous Northern California Coast_UA 1,106 0.001
123,609 Herbaceous Southern California Coast_No UA 59 0.017
59,966 Herbaceous Southern California Coast_UA 193 0.005
208,710 Herbaceous Southwest Desert_Some UA 192 0.005
11,396,849 Acres of Herbaceous
1,860,140 Shrub Inland Empire_Not UA 31 0.03
143,765 Shrub Inland Empire_UA 65 0.02
4,686,336 Shrub Inland Valleys_Not UA 52 0.02
20,825 Shrub Inland Valleys_UA 142 0.01
11,667,717 Shrub Interior West_Some UA 191 0.01
742,374 Shrub Northern California Coast_Not UA 80 0.01
22,325 Shrub Northern California Coast_UA 900 0.00
547,666 Shrub Southern California Coast_Not UA 37 0.03
114,655 Shrub Southern California Coast_UA 101 0.01
15,851,440 Shrub Southwest Desert_Not UA 1,468 0.001
46,511 Shrub Southwest Desert_UA 12,857 0.0001
35,703,754 Acres of Shrub
81,669,978 Total Acres of Strata
Page 287 of 378
7
Page 288 of 378
8
Agee, James K. Fire Ecology of Pacific Northwest Forests, Island Press: Washington,
D.C., Covelo, California. 1993
Miller, Richard F.; Knick, Steven T.; Pyke, David A.; Meinke, Cara W.; Hanser, Steven
E.; Wisdom, Michael J.; Hild, Ann L. 2011. Characteristics of sagebrush habitats and
limitations to long-term conservation. In: Knick, Steven T.; Connelly, John W., eds.
Greater sage-grouse: Ecology and conservation of a landscape species and its habitats.
Studies in Avian Biology, No. 38. Berkeley, CA: University of California Press: 145-184.
[89659]
Page 289 of 378
9
Page 290 of 378
SIDE BY SIDE COMPARISON OF FIRE HAZARD SEVERITY ZONE MAPPING (USA Topo Maps)
UKIAH LRA AND SANTA ROSA LRA
Source: CAL FIRE Fire Hazard Severity Zone Viewer, Phase 2 Rollout: February 24, 2025
Page 291 of 378
STATE OF CALIFORNIA NATURAL RESOURCES AGENCY Gavin Newsom, Governor
“The Department of Forestry and Fire Protection serves and safeguards the people and protects the property and resources of California.”
DEPARTMENT OF FORESTRY AND FIRE PROTECTION
OFFICE OF THE STATE FIRE MARSHAL
P.O. Box 944246
SACRAMENTO, CA 94244-2460
(916) 568-3800
Website: www.fire.ca.gov
April 25, 2025,
Dear Mayor Crane:
Thank you for your email concerning Fire Hazard Severity Zones (FHSZ) in the City of
Ukiah. The model identifying FHSZ’s by the Office of the State Fire Marshal used the
best available data. My office investigated the specific issues you raised in your
letter, and we believe that our model identifying FHSZ’s is accurate. Below are
more detailed responses to the issues you raised in your letter.
1. There is a misunderstanding of how burn probability is modeled. Areas are
grouped into fire rotation strata based on fuel type, climate area, and
whether the area is developed or not (as based on census criteria). These
strata are then assessed by the relative proportion of area that has
burned over the 30-year historic period to determine the average
likelihood that any area (irrespective of actual fire occurrence on that
area) – will burn in a future year. Stated specifically, the presence or
absence of fire history only reflects its impact on the estimate of expected
fire probability though the average assessment across all lands in a given
strata. However, as a matter of historical trend, a significant driver of
increased hazard in the area under question is due to prevalence of
recent large fires in areas similar to (and modeled as analogous) to these
lands. In sum, fires since 2007 in the general region have caused expected
hazard to increase due to higher burn probability as modeled.
2. First Street and other hazard modeling approaches differ in scope and
modeling components than FHSZ and may show different results. A
significant difference in the two models is that FHSZ is specific to the
distribution of calculated hazard values across California, whereas First
Street is based on a nationwide (lower 48) data distribution. A significant
driver of increased hazard in the area under question is due to the
prevalence of recent large fires in areas similar to (and modeled as
analogous) to the areas under question. Fires since 2007 in the general
region have caused the expected hazard to increase due to higher burn
probability as modeled.
Page 292 of 378
3. The firebrand sub-model used in FHSZ is both probabilistic and mechanistic
and is qualitative. Model methods describing the ember module covering
production, transport, accumulation and finally, assessment as a cost-
function element in the non-wildland buffer routine are available online.
Additionally, data products in the data package (both SRA data
package and LRA data package to cover both areas required for
mapping under statute) are available for review in GIS systems. In general
terms, firebrands originate in wildland fuels, and the number is a function
of burn probability, fire type (surface or crown) and Fireline Intensity.
Transport is a probabilistic function of hourly wind vectors represented by
the most severe dry winds as modeled in the 2 km weather reanalysis used
in the effort in conjunction with stylized brand density kernels. Brands are
then accumulated at the cell level and the final distribution of raw
modeled brands are classified into three equal quantile classes, which are
used as cost-function coefficients similar to how slope and vegetation are
used to shrink or expand the width of the non-wildland buffer widths that
start at the wildland edge.
4. This is a policy assessment, but the finding that zoning adversely impacts
mitigation seems to run counter to fire safety regulation requirements that
accompany designations of FHSZ under statute. The objectives of FHSZ
zoning are to provide required mitigations to reduce losses.
Thank you again for your commitment to public safety and fire preparedness.
Sincerely,
JIM MCDOUGALD
Assistant Deputy Director,
Community Wildfire Planning & Risk Reduction
Page 293 of 378
300 Seminary Avenue • Ukiah • CA • 95482-5400
Phone: (707)463-6200 · Fax: (707)463-6204 ·www.cityofukiah.com
April 17, 2025
Office of the State Fire Marshall
Fire Hazard Severity Zone Information
715 P Street
Sacramento, CA 95814
VIA EMAIL: FHSZinformation@fire.ca.gov
Re: Public Comments from City of Ukiah Regarding 2025 Updated Maps for Fire Hazard
Severity Zones in the City of Ukiah Local Responsibility Area
To Whom it May Concern:
The City of Ukiah respectfully submits the following comments related to the Fire Hazard Severity
Zone Maps released on February 24, 2025, for the City of Ukiah Local Responsibility Area.
1. Our research shows potential errors in the OSFM mapping process for the Ukiah LRA and
SRA that may be causing the probability of the area burning to appear greater.
A video posted by CALFIRE on December 14, 2022 i provides a description of the modeling and
methodology utilized by OSFM and CALFIRE to produce the FHSZs, describing that zones are
defined by the probability of the area burning and the vegetation type and climate. The video notes
that a fire perimeter for historical fires for the years 1991-2020 was used to determine the probability
of the area burning. There were no significant wildland fires in the western Ukiah LRA or the
Ukiah western hills portion of the SRA within this 30-year period.
CALFIRE’s FHSZ frequently asked questions document notes “factors considered in determining fire
hazard within wildland areas are fire history, flame length, terrain, local weather, and potential fuel
over a 50-year period.”ii There were no significant wildland fires in the western Ukiah LRA or
the Ukiah western hills portion of the SRA within this 50-year period.
OSFM then notes in its Initial Statement of Reasons (ISOR) the use of fire history data from the
CALFIRE Fire Resource and Assessment Program (FRAP). Within the California Times Burned
Public View, the burn rate for the western hills portion of the SRA depicts a burn rate of 2 times due
to two fires that burned in the area in 1950 (Fish Hatchery) and 1952 (Orr’s Creek), respectively, and
a small fire overlap area.iii These two fires occurred prior to both the 30-year (referred to in the OSFM
video) and 50-year (referred to in CALFIRE’s frequently asked questions document) time periods.
There is no information provided about the impacts of OSFM’s over-counting of historical fires or the
utilization of a 70-year history, compared to a 30-year or 50-year history, for determining the FHSZs.
Because of these inconsistencies, we believe OSFM’s data sources may be causing the
probability of the area burning to be more severe than historically proven, distorting the FHSZ
severity in this area.
Page 294 of 378
300 Seminary Avenue • Ukiah • CA • 95482-5400
Phone: (707)463-6200 · Fax: (707)463-6204 ·www.cityofukiah.com
2. Other scientifically-based proprietary software modeling platforms such as First Street
depict a wildfire hazard consistent with OSFM’s 2007 Fire Hazard Severity Zone Maps for
the City of Ukiah LRA but not consistent with the 2025 OSFM FHSZ Maps. We cannot find
justification provided within OSFM’s methodology for such a significant expansion of the
Very High FHSZ within the Ukiah LRA.
Within the attached Map Comparisons,iv please see Map Comparison 1, showing consistencies
between the wildfire intensity (flame length) provided by First Street and OSFM’s 2007 FHSZ map,
which has remained mostly the same throughout the period 2007-2024. See, for example, the
intensity description noting the low intensity beyond the wildland-urban interface (WUI). No such
consistency is found to justify the Very High FHSZ expansion on the western side of the Ukiah
urbanized area. We only find standardized data on CAL FIRE’s website for the City of Ukiah LRA.
3. No scientific data is provided by OSFM to describe how ember transport is modeled.
Instead, CALFIRE’s reliance on “local distributions of observed wind speed and direction
values” introduces qualitative analysis into an otherwise quantitatively driven mapping
process. Additionally, no data is provided about the quantification of flame length.
The National Oceanic and Atmospheric Administration’s Western Regional Climate Center provides
prevailing wind speed and direction through its Wind Rose system. In reviewing wind speed and
direction over the period 2007-2018, Wind Rose depicts the prevailing winds with the strongest wind
speeds to be out of the north and northwest and the frequency of prevailing winds trending primarily
northwest (see Figure 1). This appears to be in stark contrast to OSFM’s observations, which seem
to presume a westerly prevailing wind, as evidenced by OSFM’s expansion of the Very High FHSZ
directly east into Ukiah’s urbanized areas.
Please also see Map Comparison 2, again showing consistencies between the Ember Likelihood
data provided by First Street and the 2007 Ukiah LRA FHSZ map. As with #2 above, there is no such
consistency between this data and CAL FIRE’s analysis related to ember cast.
An internet search revealed a 1989 white paper by the U.S. Department of Forestry titled Measuring
and interpreting Flame Height in Wildland Fires, with mathematical calculations to measure fire line
intensity and flame length.v No such modeling or methodology is provided on CALFIRE’s website for
flame length.
Because the OSFM fire hazard severity model relies upon qualitative data and lacks flame
length modeling beyond the WUI, fire hazard severity for Ukiah’s western urbanized area
appears exaggerated.
4. OSFM’s expansion of the Very High FHSZ into the City of Ukiah urbanized area is
expected to cause significant disruption in terms of housing availability and fire mitigation
efforts, as well as being misaligned with OSFM’s and the City’s consistent planning in
these areas over the last approximately 40 years.
The City of Ukiah is a ProHousing community and earned this designation, in part, through
innovative policies designed to streamline infill housing within the City’s small urban footprint.
Page 295 of 378
300 Seminary Avenue • Ukiah • CA • 95482-5400
Phone: (707)463-6200 · Fax: (707)463-6204 ·www.cityofukiah.com
OSFM’s previous mapping of FHSZs aligned with the City of Ukiah’s western hills actual wildland-
urban interface, producing consistency in fire prevention and planning efforts and providing natural
buffers enabling housing where appropriate. OSFM’s expansion of the Very High FHSZ, particularly
in the western portion of Ukiah city limits, will significantly constrain the City’s future ability to produce
housing for residents.
The City utilized previous FHSZ maps, which have remained largely consistent from 2007 to 2024, to
progress large-scale fuel reduction and other fire mitigation projects in the Ukiah western hills. The
2025 FHSZ maps, particularly the expansion of the Very High FHSZ into the western urbanized area
of Ukiah’s LRA, turns this work on its head.
Because of the reasons cited in this letter, we do not have a scientifically clear understanding of
why the Very High FHSZ has expanded so significantly into the City’s western urbanized area,
leading us to believe there are likely substantive errors in the mapping process. We strongly
urge OSFM and CALFIRE to re-evaluate mapping within the City of Ukiah’s LRA.
To engage with City staff on this request, please contact Craig Schlatter, Director of Community
Development, at 707-463-6219 or cschlatter@cityofukiah.com.
Sincerely,
Douglas F. Crane, Mayor
Ukiah City Council
CC: Senate President Pro Tempore, District 2 State Senator Mike McGuire
District 2 State Assemblymember Chris Rogers
Maureen “Mo” Mulheren, Second District Supervisor, County of Mendocino
Susan Sher, Vice Mayor, Ukiah City Council
Juan Orozco, Ukiah City Council
Mari Rodin, Ukiah City Council
Heather Criss, Ukiah City Council
Sage Sangiacomo, City Manager
Shannon Riley, Deputy City Manager
Doug Hutchison, Chief, Ukiah Valley Fire Authority
Matt Keizer, Fire Code Official, Ukiah Valley Fire Authority
Page 296 of 378
300 Seminary Avenue • Ukiah • CA • 95482-5400
Phone: (707)463-6200 · Fax: (707)463-6204 ·www.cityofukiah.com
Figure 1
Wind Rose Prevailing Wind Speed and Direction – Ukiah, CA
Page 297 of 378
300 Seminary Avenue • Ukiah • CA • 95482-5400
Phone: (707)463-6200 · Fax: (707)463-6204 ·www.cityofukiah.com
Map 1 Comparisons
First Street Average Wildfire Intensity, 30-Year
Period
Dora Street
Page 298 of 378
300 Seminary Avenue • Ukiah • CA • 95482-5400
Phone: (707)463-6200 · Fax: (707)463-6204 ·www.cityofukiah.com
Map 1 Comparisons
2007 FHSZ Map and 2025 FHSZ Map
2007 Ukiah LRA FHSZ Map 2025 Ukiah LRA FHSZ Map
Dora Street
Page 299 of 378
300 Seminary Avenue • Ukiah • CA • 95482-5400
Phone: (707)463-6200 · Fax: (707)463-6204 ·www.cityofukiah.com
Map 2 Comparisons
First Street Ember Likelihood, 30-Year Period
Dora Street
Page 300 of 378
300 Seminary Avenue • Ukiah • CA • 95482-5400
Phone: (707)463-6200 · Fax: (707)463-6204 ·www.cityofukiah.com
Map 2 Comparisons
2007 FHSZ Map and 2025 FHSZ Map
2007 Ukiah LRA FHSZ Map 2025 Ukiah LRA FHSZ Map
Dora Street
Page 301 of 378
300 Seminary Avenue • Ukiah • CA • 95482-5400
Phone: (707)463-6200 · Fax: (707)463-6204 ·www.cityofukiah.com
Endnotes (Sources Cited)
i “Methods for Creating Fire Hazard Severity Zone Maps.” California Department of Forestry and Fire
Protection, CALFIRE TV, 14 December 2022, https://www.youtube.com/watch?v=oXwnUCFVGxI&t=3s
ii “Frequently Asked Questions About: 2024 Fire Hazard Severity Zones.” California Department of
Forestry and Fire Protection, 18 December 2024, https://osfm.fire.ca.gov/what-we-do/community-
wildfire-preparedness-and-mitigation/fire-hazard-severity-zones.
iii “Historical Fire Perimeters, Burn Frequency- California Times Burned Public View.” California
Department of Forestry and Fire Protection Fire Perimeters GIS webpage: https://www.fire.ca.gov/what-
we-do/fire-resource-assessment-program/fire-perimeters.
iv First Street Foundation. (2022). First Street Foundation Aggregated Wildfire Risk Summary Statistics
V1.0 [Data set]; and First Street Foundation. (2022). First Street Foundation’s 5th National Risk
Assessment Fueling the Flames. Zenodo. https://zenodo.org/records/6564731
v Simard, A., Blank, R., & Hobrla, S. (1989). Measuring and Interpreting Flame Height in Wildland Fires.
Fire Technology. 25(2): 114-133.
Page 302 of 378
ORDINANCE NO. 2025 - __
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF UKIAH DESIGNATING FIRE
HAZARD SEVERITY ZONES WITHIN THE CITY OF UKIAH LOCAL RESPONSIBILITY AREA
WHEREAS:
1.Government Code Section 51178 requires the Office of the State Fire Marshal (OSFM) to
identify areas in the State of California as either Moderate, High, or Very High Fire Hazard
Severity Zones based on consistent statewide criteria; and
2.The OSFM has recommended Fire Hazard Severity Zones for Local Responsibility Areas
across the State pursuant to Government Code Section 51178; and
3.The Department of Forestry and Fire Protection (CAL FIRE) released a map of the Moderate,
High, and Very High Fire Hazard Severity Zones recommended by the OSFM for the City of
Ukiah Local Responsibility Area to the City of Ukiah on February 24, 2025; and
4. The map was posted on the City of Ukiah’s website for public review and comment on the
date of CAL FIRE’s release of the maps, February 24, 2025; and
5.California Government Code Section 51179(a) requires local agencies to designate, by
ordinance, Moderate, High, and Very High Fire Hazard Severity Zones in their jurisdictions
within 120 days of receiving recommendations from the OSFM pursuant to Section 51178.
Now, therefore, the City Council of the City of Ukiah hereby ordains as follows:
SECTION 1. VERY HIGH FIRE HAZARD SEVERITY ZONES
The City of Ukiah hereby designates areas not already identified as Very High Fire Hazard
Severity Zones by the OSFM, as Very High Fire Hazard Severity Zones, following a finding
supported by substantial evidence in the record that the requirements of Government Code
Section 51182 are necessary for effective fire protection within the area.
SECTION 2. MODERATE AND HIGH FIRE HAZARD SEVERITY ZONES
The City of Ukiah hereby designates areas not already identified as Moderate and High Fire
Hazard Severity Zones by the OSFM, as Moderate and High Fire Hazard Severity Zones,
respectively.
SECTION 3. APPROVAL OF MAP
The map approved by the City of Ukiah, for “City of Ukiah – Mendocino County” and entitled “Local
Responsibility Area Fire Hazard Severity Zones”, dated February 24, 2025, is attached as Exhibit
A and incorporated herein by reference.
SECTION 4. INTERPRETATION OF FIRE HAZARD SEVERITY ZONE RATINGS
For purposes of this Ordinance and any regulations or requirements that rely on the Fire Hazard
Severity Zone (FHSZ) designations, the following methodology shall apply when interpreting
parcels that contain more than one FHSZ rating:
ATTACHMENT 3
Page 303 of 378
Highest Zone Prevails: In instances where a single parcel of land includes multiple Fire Hazard
Severity Zone designations, including but not limited to Moderate, High, or Very High, the entire
parcel shall be considered as falling within the highest designated zone present on any portion of
the parcel.
Mapping Determination: The official FHSZ maps, as adopted or referenced by the jurisdiction,
shall be used to determine zone boundaries and classifications. Parcel-level determinations shall
be made by overlaying the official FHSZ map onto parcel boundaries.
Example Interpretation: For illustrative purposes, if a parcel is shown as being partially within a
"High" Fire Hazard Severity Zone and partially within a "Very High" Fire Hazard Severity Zone,
the entire parcel shall be treated as if it lies within the "Very High" Fire Hazard Severity Zone.
Application of Standards: All development standards, Building Code requirements, defensible
space regulations, or other obligations tied to FHSZ classification shall be applied to the entire
parcel based on the highest severity zone present.
No Averaging or Proportioning: No averaging, proportioning, or fractional application of zone
designations shall be used. The highest zone classification governs.
SECTION 5. CALIFORNIA ENVIRONMENTAL QUALITY ACT
This Ordinance has been evaluated in accordance with the authority and criteria contained in the
California Environmental Quality Act (CEQA), the State CEQA Guidelines, and the environmental
regulations of the city. The Community Development Director has determined that the adoption
and implementation of the Ordinance is exempt from further environmental review under the
general rule in California Environmental Quality Act (CEQA) Guidelines Section 15061(b)(3) that
CEQA only applies to projects that have the potential for causing a significant effect on the
environment. The adoption of the fire hazard severity zone map is required by law, and not
involving a commitment to any specific project that may result in a potentially significant physical
impact on the environment, it can be seen with certainty that there is no possibility that the
ordinance will have a significant effect on the environment. The City Council concurs in these
findings and adopts them as its own. The City Council, therefore, directs that a Notice of
Exemption be filed with the County of Mendocino in accordance with CEQA Guidelines.
SECTION 6. EFFECTIVE DATE
The Ordinance shall be published as required by law in a newspaper of general circulation in the
City of Ukiah, and shall become effective thirty (30) days after its adoption.
Introduced by title only on June 4, 2025, by the following roll call vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Page 304 of 378
Adopted on June ____, 2025, by the following roll call vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
___________________________
Douglas F. Crane, Mayor
ATTEST:
___________________________
, City Clerk
Page 305 of 378
City and County boundaries as of 10/22/24 (CA Board of Equalization)
CAL FIRE State Responsibility Areas (SRA25_1)
CAL FIRE Fire Hazard Severity Zones (FHSZSRA23_3, FHSZLRA_25_1)
Data Sources:
Daniel Berlant, State Fire Marshal, CA Department of Forestry and Fire Protection
Joe Tyler, Director/Fire Chief, CA Department of Forestry and Fire Protection
Wade Crowfoot, Secretary for Natural Resources, CA Natural Resources Agency
Gavin Newsom, Governor, State of CaliforniaThe State of California and the Department of Forestry and Fire
Protection make no representations or warranties regarding the
accuracy of data or maps. Neither the State nor the Department shall
be liable under any circumstances for any direct, special, incidental,
or consequential damages with respect to any claim by any user or
third party on account of, or arising from, the use of data or maps.
and other relevant factors including areas where winds
have been identified by the Office of the State Fire Marshal
as a major cause of wildfire spread.
statewide criteria and based on the severity of fire hazard that is
expected to prevail in those areas. Moderate, high, and very high fire
hazard severity zones shall be based on fuel loading, slope, fire weather,
Government Code section 51178 requires the State Fire
Marshal to identify areas in the state as moderate, high,
and very high fire hazard severity zones based on consistent
Waterbody
Federal Responsibility
Area (FRA)Unzoned LRA
Incorporated City
Projection: NAD 83 California Teale Albers
Scale: 1:33,000 at 11" x 17"
0 1 2Km
0 1Mi
Very High High Moderate
Very High High Moderate
Fire Hazard Severity Zones (FHSZ) in Local Responsibility
Area (LRA), as Identified by the State Fire Marshal
Ukiah
101
222
UNINCORPORATED
MENDOCINO CO.
February 24, 2025
As Identified by the
State Fire MarshalLocal Responsibility Area
Fire Hazard Severity Zones
CITY OF UKIAH – MENDOCINO COUNTY
Fire Hazard Severity Zones in State Responsibility
Area (SRA), Effective April 1, 2024
EXHIBIT A
Page 306 of 378
Page 1 of 2
Agenda Item No: 13.a.
MEETING DATE/TIME: 6/4/2025
ITEM NO: 2025-629
AGENDA SUMMARY REPORT
SUBJECT: Adopt Resolution Affirming that the Proclamation of a Local Emergency Due to Ongoing
Atmospheric Rivers Causing Damaging to Public Infrastructure Remains in Effect.
DEPARTMENT: City Manager /
Admin PREPARED BY: Traci Boyl, Senior Management Analyst
PRESENTER: Traci Boyl, Sr. Management Analyst to the City
Manager's Office
ATTACHMENTS:
1. Resolution 2025-07 - Ratify Proclamation
2. CC Reso 2025-15 - Ratification of Proclamation of Local Emergency
3. Continuing Atmospheric River State of Emergency
Summary: The City Council will consider the adoption of a Resolution affirming that the local emergency
remains in effect.
Background: On February 19, 2025, the Director of Emergency Services proclaimed a local emergency
pursuant to Ukiah City Code Section 5125 (Ordinance No. 995, Section 1) due to ongoing atmospheric rivers
that threatened and damaged local infrastructure. And, on February 19, 2025, the Ukiah City Council approved
Resolution No. 2025-07 ratifying the proclamation of a local emergency affecting the City (Attachment 1).
California Government Code section 8630(c) requires the Local Emergency Proclamation be reviewed and
renewed no more than every 60 days. On April 16, 2025, the City Council adopted Resolution 2025-15
affirming the proclamation of the continuing local emergency (Attachment 2).
Discussion: To ensure compliance with applicable law, and due to the fact that saturated soils continue to
threaten public infrastructure, Staff recommends the City Council reaffirm that the local emergency remains in
effect.
Therefore, Staff recommends Council adopt a Resolution (Attachment 3) affirming that the local emergency
remains in effect.
Recommended Action: Adopt Resolution affirming that the local emergency remains in effect.
BUDGET AMENDMENT REQUIRED: N/A
CURRENT BUDGET AMOUNT: N/A
PROPOSED BUDGET AMOUNT:
FINANCING SOURCE:
REVENUE: Yes / No GRANT: Yes / No
PREVIOUS CONTRACT/PURCHASE ORDER NO.:
COORDINATED WITH: Darcy Vaughn, City Attorney's Office
STRATEGIC PLAN (SP):
CLIMATE INITIATIVES (CI):
GENERAL PLAN ELEMENTS (GP):
Page 307 of 378
Page 2 of 2
Page 308 of 378
RESOLUTION NO. 2025-07XX
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH RATIFYING FEBRUARY
19, 2025 PROCLAMATION OF A LOCAL EMERGENCY
WHEREAS:
1. On February 19, 2025, under the authority in Ukiah City Code Section 5125 (Ordinance No.
995,§1), the Director of Emergency Services proclaimed the existence of a local emergency as
a result of conditions created by ongoing Atmospheric Rivers affecting the City of Ukiah (“City”)
beginning February 5th, and conditions still exists. A true and correct copy of the Resolution
Proclaiming Existence of a Local Emergency is attached hereto as Exhibit A and incorporated
herein by this reference; and
2. While heavy rainfall has stopped, soils are saturated, and heavy run-off continues threatening
additional damage to PZ1-N water tank and the newly acquired Western Hills road system, all of
which threaten to continue or create local emergency conditions; and
3. The City Council has reviewed Exhibit A and concurs with the findings in the Proclamation;
and
4. The City Council will review this declaration at its next regular meeting, occurring not more
than 14 days from the date the Resolution Proclaiming Existence of a Local Emergency is
ratified by this resolution;
NOW, THEREFORE, BE IT RESOLVED that the City Council hereby ratifies the proclamation
of a “local emergency” by the Director of Emergency Services and proclaims and orders that
said local emergency shall be deemed to continue to exist until its termination is proclaimed by
the City Council. The City Council shall review the need for continuing the local emergency at
least once every 14 days until its termination is proclaimed by the City Council.
BE IT FURTHER RESOLVED that the City Council hereby proclaims and orders that during the
existence of a local emergency, the powers, functions, and duties of the Director of Emergency
Services and the emergency organization of the City shall be those prescribed by (1) state law,
(2)City ordinances and resolutions adopted by the City Council and (3) the City Operational
Area Emergency Plan, as approved by the City Council.
BE IT FURTHER RESOLVED that a copy of this declaration shall be forwarded to the County of
Mendocino Office of Emergency Services (OES) with a request that OES forward the Resolution
to California Office of Emergency Services for concurrence of a local emergency.
PASSED AND ADOPTED this 19th day of February, 2025, by the following roll call vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
________________________________
Douglas F. Crane, Mayor
ATTEST:
______________________________
Kristine Lawler, City Clerk
Councilmembers Rodin, Criss, Orozco, Sher, and Mayor Crane
None
None
None
ATTACHMENT 1
Page 309 of 378
Exhibit A
A RESOLUTION PROCLAIMING EXISTENCE OF A LOCAL EMERGENCY DUE TO ONGOING
ATMOSPHERIC RIVERS CAUSING DAMAGE TO PUBLIC INFRASTRCTURE
WHEREAS, U kiah Cit y Code Section 5125 (Ordinance No. 995, Section 1) empowers the Director
of Emergency services to proclaim the existence or threatened existence of a local emergency
when said city is affected or likely to be affected by a public calamity; and
WHEREAS, on Friday, February 4, 2025, the City of Ukiah experienced another Atmospheric
River event, resulting in localized flooding within the city and surrounding areas; and
WHEREAS, the Director of Emergency Services of the City of Ukiah does hereby find that
conditions of extreme peril to the safety or persons and property arose within the City, caused by severe winter storms; and
WHEREAS, although the City took immediate action to prepare for and respond to the storm,
including monitoring streets and clearing storm drains, repositioning public safety resources as
necessary, providing the public with preparedness communication, and attending Mendocino
County's operational call, the conditions caused damage beyond the control and resources of City personnel; and
WHEREAS, while the storm was short-lived, it brought significant heav y rain to already saturated
soil, leading to severe damage to public infrastructure, including a landslide near Pressure Zone
1 North (PZ1-N) water tank located above the Cit y 's golf course, requiring emergency repair to
prevent additional damage to the tank and caused additional slides on the newly-acquired
Western Hills property damaging roads and culverts there; and
WHEREAS, while the County did not experience significant damage, the City's reported damage
meets the State's required threshold for requesting financial support; and.
WHEREAS, declaring a local emergency enables the City to pursue State and Federal
assistance. including reimbursement for eligible emergency response costs under the California
Disaster Assistance Act and potential Federal Emergency Management Agency aid if a federal
disaster is declared.
NOW, THEREFORE, IT IS HEREBY PROCLAIMED that a local emergency now exists
throughout the City of Ukiah.
IT IS FURTHER PROCLAIMED AND ORDERED that during the existence of said local
emergency the powers, functions, and duties of the emergency organization of this City shall be
those prescribed by state law and ordinances and resolutions of this City , and that this emergency proclamation shall expire in 7 days after issuance unless confirmed and ratified by City Council
=�::::fy :f �k::, �,
By : 5je s,�<=,,_-
Page 310 of 378
RESOLUTION NO. 2025-16
A RESOLUTION CONTINUING THE RATIFICATION OF A PROCLAMATION OF A LOCAL
EMERGENCY DUE TO ONGOING ATMOSPHERIC RIVERS CAUSING DAMAGE TO PUBLIC
INFRASTRUCTURE AND AFFIRMING THAT THE LOCAL EMERGENCY REMAINS IN
EFFECT
WHEREAS, on February 19, 2025, the Director of Emergency Services proclaimed a local
emergency pursuant to Ukiah City Code Section 5125 (Ordinance No. 995, Section 1) due to
ongoing atmospheric rivers which threatened and damaged local infrastructure; and
WHEREAS, on February 19, 2025, the Ukiah City Council approved Resolution No. 2025-07
ratifying the proclamation of a local emergency affecting the City; and
WHEREAS, Government Code section 8630(c) requires the Local Emergency Proclamation be
reviewed every 60 days; and
WHEREAS, the local emergency remains in effect due to the possibility of ongoing storms and
the fact that saturated soils continue to threaten public infrastructure.
NOW THEREFORE BE IT RESOLVED by the City Council of the City of Ukiah reaffirms that a
local emergency remains in effect due to the ongoing atmospheric rivers and associated damage
to public infrastructure.
BE IT FURTHER RESOLVED that a copy of this declaration shall be forwarded to the County of
Mendocino Office of Emergency Services (OES) with a request that OES forward the Resolution
to California Office of Emergency Services.
PASSED AND ADOPTED this 16th day of April 2025, by the following roll call vote:
AYES: Councilmembers Rodin, Criss, Orozco, Sher, and Mayor Crane.
NOES: None.
ABSTAIN: None.
ABSENT: None.
5-_--
Dougla F Crane, Mayor
ATTEST:
Kristine Lawler, City Clerk
Ll
Page 1 of 1
Attachment 2
Page 311 of 378
RESOLUTION NO. 2025-XX
A RESOLUTION CONTINUING THE RATIFICATION OF A PROCLAMATION OF A LOCAL
EMERGENCY DUE TO ONGOING ATMOSPHERIC RIVERS CAUSING DAMAGE TO PUBLIC
INFRASTRUCTURE AND AFFIRMING THAT THE LOCAL EMERGENCY REMAINS IN
EFFECT
WHEREAS, on February 19, 2025, the Director of Emergency Services proclaimed a local
emergency pursuant to Ukiah City Code Section 5125 (Ordinance No. 995, Section 1) due to
ongoing atmospheric rivers which threatened and damaged local infrastructure; and
WHEREAS, on February 19, 2025, the Ukiah City Council approved Resolution No. 2025-07
ratifying the proclamation of a local emergency affecting the City; and
WHEREAS, on April 16, 2025, the Ukiah City Council approved Resolution No. 2025-15
continuing ratification of the proclamation of a local emergency affecting the City; and
WHEREAS, Government Code section 8630(c) requires the Local Emergency Proclamation be
reviewed every 60 days; and
WHEREAS, the local emergency remains in effect due to the fact that saturated soils continue to
threaten public infrastructure.
NOW THEREFORE BE IT RESOLVED by the City Council of the City of Ukiah reaffirms that a
local emergency remains in effect due to the previous atmospheric rivers and continuing
associated damage to public infrastructure.
BE IT FURTHER RESOLVED that a copy of this declaration shall be forwarded to the County of
Mendocino Office of Emergency Services (OES) with a request that OES forward the Resolution
to California Office of Emergency Services.
PASSED AND ADOPTED this 4th day of June 2025, by the following roll call vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
________________________
Douglas F Crane, Mayor
ATTEST:
______________________________
Kristine Lawler, City Clerk
Attachment 3
Page 312 of 378
Page 1 of 2
Agenda Item No: 13.b.
MEETING DATE/TIME: 6/4/2025
ITEM NO: 2025-630
AGENDA SUMMARY REPORT
SUBJECT: Status Report on Emergency Contract with Diamond D Construction, LLC for the Emergency
Repair of the Western Hills Mudslide at the City Water Tank (Pressure Zone 1-North, or PZ1-N) and Request
for Authorization to Continue Work Under This Emergency Contract.
DEPARTMENT: Water Resources PREPARED BY: Sean White, Water Resources Director
PRESENTER: Sage Sangiacomo, City Manager
ATTACHMENTS:
1. Resolution 2025-08 - Emergency Procurement for Mudslide at PZ1
2. Diamond D Estimate for PZ1
3. Purchase Order for Diamond D Slide
4. Slide Pictures
Summary: Council will receive a status report on the contract with Diamond D Construction for the emergency
repair of the Western Hills mudslide at the City water tank and consider approving continued work.
Background: During the major rain event on February 4-5, a mudslide occurred in the western hills, settling at
the base of a City water tank referred to at Pressure Zone 1-North (PZ1-N). Due to the muddy conditions,
slope of the hillside, and specialized nature of the repairs, City crews determined that a professional contractor
would be required to perform the work. Additionally, significant rain was forecast for the following days,
causing concern that the water tank and hillside would potentially be compromised if emergency repairs did
not commence immediately.
On February 19, 2025, City Council approved a Resolution approving the procurement without public bidding
of construction services to repair the mudslide at the City water tank in the western hills (Attachment 1).
Discussion: Staff worked with the Procurement Department to assess availability and obtain proposals from
local contractors. Diamond D Construction was available to begin immediately and was determined to be
qualified to do the work (Attachments 2 and 3).
Work to temporarily remediate the site began on February 7th and was completed on February 12th. Work
involved removing material at the toe of the slope that had built up against the tank and removing material
perched immediately above the tank. Due to the extremely wet condition of the site, only material within the
reach of an excavator could be graded or removed. A small ditch was also cut in the hillside above the tank to
redirect runoff.
The slide area was then tarped to protect it from rainfall. City Staff also added jute netting to other portions of
the site to further protect the hillside. See Attachment 4 for pictures of remediation efforts.
Once the area has dried, further grading will be required. No further work beyond the initial site remediation
has been able to be performed.
To fully stabilize, this site will require a geotechnical investigation and plan, followed by extensive earthwork.
Page 313 of 378
Page 2 of 2
Staff is requesting the Council's approval to continue using the emergency contract with Diamond D
Construction, LLC.
Recommended Action: Receive report and approve the continued work on the emergency contract with
Diamond D Construction for the emergency repair of the Western Hills mudslide at the City water tank PZ1-N.
BUDGET AMENDMENT REQUIRED: TBD
CURRENT BUDGET AMOUNT:
PROPOSED BUDGET AMOUNT:
FINANCING SOURCE: Water Fund; 82027113-80230-18234
REVENUE: YES / No GRANT: YES / No
PREVIOUS CONTRACT/PURCHASE ORDER NO.: PO 48757-00
COORDINATED WITH: Sage Sangiacomo, City Manager; Sean White, Water Resources Director
STRATEGIC PLAN (SP):
CLIMATE INITIATIVES (CI):
GENERAL PLAN ELEMENTS (GP):
Page 314 of 378
Attachment 1
Page 315 of 378
Page 316 of 378
Attachment 2
Page 317 of 378
Page 318 of 378
Attachment 3
Page 319 of 378
Page 320 of 378
Attachment 4
Page 321 of 378
Page 322 of 378
Page 323 of 378
Page 1 of 2
Agenda Item No: 14.a.
MEETING DATE/TIME: 6/4/2025
ITEM NO: 2025-596
AGENDA SUMMARY REPORT
SUBJECT: Presentation of the Draft 2025-26 Fiscal Year City Budget and Draft Five-Year Capital
Improvement Plan (Continued from June 2 & 3, 2025, if needed).
DEPARTMENT: Finance PREPARED BY: Jessie Brunell, Financial Controller
PRESENTER: Dan Buffalo, Finance Director and various
departmental representatives
ATTACHMENTS:
1. DRAFT - 5-Year CIP - FYE 25-26 - JUNE BUDGET WORKSHOP
2. Vehicle and Equipment Justification Placeholder
Summary: The Council will receive a City-wide overview of the draft 2025-26 City budget and the City's Five-Year
Capital Improvement Program Plan, and will begin departmental presentations as time allows. Note: This item is a
continuation item from the June 2 and 3, 2025, Special Meetings and will be considered only if the additional time
for budget discussion is necessary.
Background: Presented here is the operating and capital budget for the City of Ukiah for the Fiscal Year 2025-26.
Budget development began at the start of the calendar year and has included a series of meetings with the City
Council in review of current operations, proposed objectives for the upcoming fiscal year, and continued review of
the rolling five-year Capital Improvement Plan (CIP).
This is the final phase of the budget adoption process, priming the Council and community for a more detailed
budget discussion with departments. Following a comprehensive presentation of the City's principal funds by
Finance, various departments will provide an overview of their proposed budgets focusing on noteworthy line item
expenditures/projects, and will be available to answer questions and engage with the Council and/or community.
Proposed schedule of the final phase of the FY 2025-26 Budget Development Process:
• June 2 City Council Budget Hearing 3 pm; Budget Overview, CIP, Departmental Presentations
• June 3 City Council Budget Hearing; 3 pm; Continuation of Budget and Departmental Presentations (if
necessary)
• June 4 City Council Budget Hearing; 5:15pm; Continuation of Budget and Departmental Presentations (if
necessary)
• June 18 Regular Meeting; 5:15 pm; Budget Adoption
Note: While presenting, departments will focus their remarks on any significant changes in the budget from the
current year to next, given the multi-month review/development that has already taken place with the City Council.
Discussion: As part of this packet, and in preparation of budget discussions with departments, the following
are provided:
1. Budget unit pages (OpenGov stories). The Finance Department continues to enhance the usability and
navigation of the budget document, turning to the OpenGov platform to deliver the budget document in its
entirety. Budget units (departments and divisions) are presented in a standardized format in what are called
"stories." They are dynamic, navigable web pages designed to be read electronically through a web browser.
Page 324 of 378
Page 2 of 2
They offer the reader drill down features so that data can be presented as generally or as granularly as
desired.
The best way to access stories is by clicking this link and finding each subsequent link in the table of contents:
2025-26 Fiscal Year Budget Draft (html link): https://stories.opengov.com/ukiahca/published/8lEgC9gjo
The landing page from the link is the cover of the budget document (in draft), including a table of contents at
the bottom. Each budget story can be accessed by clicking on its respective link in the table of contents. As
the budget document is further developed, links will be activated for any reader to examine.
The OpenGov platform is best viewed through the Google Chrome web browser. It is a free application and
can be found at the following link, complete with download and installation
instructions: https://www.google.com/chrome/
2. Five-year capital improvement program schedule (Attachment 1) and the Vehicle & Heavy Equipment
Justifications (Attachment 2).
Recommended Action: Receive City budget presentation for the 2025-26 fiscal year and provide direction as
necessary.
BUDGET AMENDMENT REQUIRED: N/A
CURRENT BUDGET AMOUNT: N/A
PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: N/A
REVENUE: Yes / No GRANT: Yes / No
PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A
COORDINATED WITH: N/A
STRATEGIC PLAN (SP): N/A
CLIMATE INITIATIVES (CI): N/A
GENERAL PLAN ELEMENTS (GP): N/A
Page 325 of 378
300 Seminary Avenue • Ukiah • CA • 95482-5400
FIVE-YEAR
CAPITAL IMPROVEMENT PROGRAM
FOR FISCAL YEAR 2025-2026
DRAFT
ATTACHMENT 1
Page 326 of 378
AIRPORT
Page 327 of 378
FIVE YEAR CAPITAL IMPROVEMENT PLAN*
25/26 FISCAL YEAR
AIRPORT
The current small portal port style hangar at the Airport are reaching or have
reached their end of life and some are no longer serviceable. Staff is
recognizing a need to replace these hangars.
Additional Comments: Prioritization and funding source(s) under review.
-$ -$ -$ -$ -$ -$ -$
This project is for the pavement rehabilitation design of Taxiways A
(4,540'x55'), A3 (250'x45'), and A5 (250'x45') due to thermal and aging related
cracking with localized structural related cracking but no evidence of structural
failure. Proposed rehabilitation is milling top 2 inches of AC crack sealing and
pavement repair, and placement of 2 inch layer of new AC and markings.
Add'l Comments:The FAA has made cost and project scope adjustments.
Moved from FY 21/22, and increased by $88,385. Moved from FY 22/23, and
increased from $148,385. Moved from FY 23/24 and increased from $250k.
This project will cover construction to rehabilitate pavements of Taxiways A
(4,540'x55'), A3 ( 250'x45') and A5 (250'x45').
Add'l Comments:The FAA has made cost and project scope adjustments.
Moved from FY 2/23, and increased by $839,200. Moved from 24/25, and
increased from $1,339,200. Moved from 26/27.
The Master Plan would focus on updating aviation activity forecasts, runway
length analysis, long-term development plans, and financial self-
sufficiency/revenue generation.
Add'l Comments:Conduct study in FY 3/24 and complete in FY 24/25. Moving
from FYE 24. Moved from FYE 26 and increased from $450k.
Master Plan
77
8
2
5
2
0
0
.
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2
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18
4
2
0
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Taxeways A, A3
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Construction
2,850,000$
18
0
3
4
N/
A
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0
3
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Totals27/2825/26
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.
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Project Name Project Description 29/30
29/30
SUB-TOTAL:
Hangar Project
25/26 26/27
FACILITIES/BUILDINGS/LAND
Project Name Project Description
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n
t
i
f
i
e
d
27/28 28/29 TotalsFunding Source Add'l
Comments Costs to date
TB
D
TB
D
TB
D
TB
D
Ne
w
TB
D
No
Ci
t
y
C
o
u
n
c
i
l
S
t
a
t
u
s
Re
v
i
e
w
e
d
AIRPORT
77
8
2
5
2
0
0
.
8
0
2
3
0
Pavement
Rehabilitation of
Taxiways A, A3 and
A5 - Design
Pr
o
j
e
c
t
#
Al
l
o
c
a
t
i
o
n
t
o
M
u
l
t
i
-
f
u
n
d
s
Costs to date
Pr
o
j
e
c
t
L
o
c
a
t
i
o
n
Pr
o
j
e
c
t
S
t
a
t
u
s
Fu
n
d
i
n
g
S
o
u
r
c
e
Fu
n
d
i
n
g
I
d
e
n
t
i
f
i
e
d
Funding Source Add'l
Comments
N
e
w
Gr
a
n
t
Ye
s
INFRASTRUCTURE
*Refer to last page of this document for definition of terms used.PAGE 1
Type text here
Page 328 of 378
FIVE YEAR CAPITAL IMPROVEMENT PLAN*
25/26 FISCAL YEAR
AIRPORT
In February of 2025, the Council approved a runway extension study. Based on
this study, efforts are underway to restore the runway to a length of 5,000
feet. This restoration project aims to improve the airport's capabilities and
accommodate a wider range of aircraft.
Add'l Comments:
-$ 360,000$ 500,000$ 2,850,000$ -$ -$ 3,710,000$
Project Name
Project Description
Org/Object
Project NumberAllocation to Multi-
funds
Project Status
Funding Source
Funding Identified
Funding Source Add'l
Comments
Costs to date
Estimated Costs per
Fiscal Year
Totals
Comments
City Council Status
Shovel Ready
Restoration of the
Ukiah Municipal
Airport Runway to
5,000 feet
Ne
w
TB
D
N/
A
Provides a description and additional narrative to assist in the understanding of the need and value of the proposed project.
The proposed account code where the expense will be accounted for.
Definition of terms used:
$ -
Project is ready to be sent out to bid.
To further explain, as necessary, the funding type used selected.
Costs spent on the project.
Costs estimated to be spent in each of the fiscal years.
The sum of the five year estimate for each project.
Additional information as needed.
"Not Reviewed"- First time that Council has been presented the project; "Reviewed" - Council has been presented the project during an agendized meeting; "Explore" - Council has reviewed and has asked staff to further explore; "Reviewed and Supported" -
Council has reviewed and supports the placement of the project on the CIP Plan; "Budget Adopted" - Council has approved the project through the Council action that takes place through either the full budget adoption process, or through a specific agendized
item brought to Council.
The number assigned to track all expenses related to the project.
Indicates if the cost of the proposed cost is shared. In this case, here it will state what other funds are sharing the cost.
This indicates whether the project is "NEW", "IN PROGRESS", "ONGOING", "DEFERRED", or "COMPLETED".
The Fund the actual expense will come out of.
"Yes" indicating funding has been identified and will be available, "No" indicating funding has not yet been identified and is unavailable.
The name of the project.
77
8
2
5
2
0
0
.
8
0
2
3
0
No
t
R
e
v
i
e
w
e
d
14
0
3
S
S
t
a
t
e
Gr
a
n
t
Contingent upon
FAA Grant Funding.
SUB-TOTAL:
*Refer to last page of this document for definition of terms used.PAGE 2
Page 329 of 378
CITY MANAGER
Page 330 of 378
FIVE YEAR CAPITAL IMPROVEMENT PLAN*
25/26 FISCAL YEAR
CITY MANAGER'S DEPARTMENT
Replacing parking meters.
Add'l Comments:Funded by line of credit loan proceeds being secured by
Finance as part of a larger capital improvement funding strategy. Moved from
FYE 20 year. Installation will coincide with Streetscape Project. Funding
secured through bond issuance; project put on hold due to COVID-19 and will
resume when market conditions allow. Moved from FYE 21. Project put on
hold due to COVID-19 and will resume when market conditions allow. Moved
from FYE 22. Project moved from FYE 25 to coincide with anticipated
development in the downtown. Moved from FYE 26 due to ongoing and
anticipated construction/development in the downtown.
-$ -$ 400,000$ -$ -$ -$ 400,000$
Project Name
Project Description
Org/Object
Project NumberAllocation to Multi-
funds
Project Status
Funding Source
Funding Identified
Funding Source Add'l
Comments
Costs to date
Estimated Costs per
Fiscal Year
Totals
Comments
City Council Status
Shovel Ready
"Yes" indicating funding has been identified and will be available, "No" indicating funding has not yet been identified and is unavailable.
Project is ready to be sent out to bid.
To further explain, as necessary, the funding type used selected.
Costs spent on the project.
Costs estimated to be spent in each of the fiscal years.
The sum of the five year estimate for each project.
Additional information as needed.
"Not Reviewed"- First time that Council has been presented the project; "Reviewed" - Council has been presented the project during an agendized meeting; "Explore" - Council has reviewed and has asked staff to further explore; "Reviewed and Supported" -
Council has reviewed and supports the placement of the project on the CIP Plan; "Budget Adopted" - Council has approved the project through the Council action that takes place through either the full budget adoption process, or through a specific agendized
item brought to Council.
The number assigned to track all expenses related to the project.
Indicates if the cost of the proposed cost is shared. In this case, here it will state what other funds are sharing the cost.
This indicates whether the project is "NEW", "IN PROGRESS", "ONGOING", "DEFERRED", or "COMPLETED".
The Fund the actual expense will come out of.
$ 400,000
Provides a description and additional narrative to assist in the understanding of the need and value of the proposed project.
The proposed account code where the expense will be accounted for.
Definition of terms used:
Parking Meter
Replacement
SUB-TOTAL:
Al
l
o
c
a
t
i
o
n
t
o
M
u
l
t
i
-
f
u
n
d
s
Pr
o
j
e
c
t
L
o
c
a
t
i
o
n
Re
v
i
e
w
e
d
Fu
n
d
i
n
g
S
o
u
r
c
e
Fu
n
d
i
n
g
I
d
e
n
t
i
f
i
e
d
Funding Source Add'l
Comments 29/30
The name of the project.
En
t
e
r
p
r
i
s
e
Ye
s
64
0
1
2
6
0
0
.
8
0
2
3
0
18
1
6
5
N/
A
Do
w
n
t
o
w
n
De
f
e
r
r
e
d
400,000$
Pr
o
j
e
c
t
#
VEHICLES, MACHINERY & EQUIPMENT
Project Name Project Description
CITY MANAGER DEPARTMENT
Sh
o
v
e
l
R
e
a
d
y
25/26 26/27 27/28
Or
g
/
O
b
j
28/29
Pr
o
j
e
c
t
S
t
a
t
u
s
Totals
Ci
t
y
C
o
u
n
c
i
l
S
t
a
t
u
s
Costs to date
*Refer to last page of this document for definition of terms used.PAGE 1
Page 331 of 378
COMMUNITY SERVICES
Page 332 of 378
FIVE YEAR CAPITAL IMPROVEMENT PLAN*
25/26 FISCAL YEAR
COMMUNITY SERVICES
The pool pump house pool is in need of replacement due to age and general
deterioration of the building.
Additional Comments: Project was formerly called "Pool Block House". Looking
for funding. Moved from starting FYE 21. Prioritization and funding source(s)
under review. Estimated cost is $250k. Project deferred if we pursued pool
replacement as below. Consider incorporating into Municipal Pool
Replacement.
State grant to provide some grading, flood surveying, debris removal and
planting.
Additional Comments: RFP for design process is complete 12/2018; Hydrology
studies and CEQA complete. Work expected to start in late spring or early
summer, with expectation of project completion in FYE 22. Most recent
schedule indicates bidding in the Spring of 2023. Construction anticipated to
start in Summer of 2023. Project completion expected fiscal year (24/25).
Moved from FYE 25. Project was bid in fall of 2024, with lowest bid coming in
nearly twice the available funding. Staff will resubmit a modified (decreased)
scope of work in an attempt to satisfy the original project goals at a reduced
cost. If accepted, the new scope will be funded in FYE 27.
Park master plan needed once a site is identified.
Additional Comments:Location and funding source(s) under review; Need to
explore grant funding. Department estimate/request is $3-5 million.Added
$100k to FYE 27.
The 2017 Wagenseller Park Feasibility Analysis and the 2025 Parks Gap analysis
suggest a need for a park in the Wagenseller area.
Additional Comments:The 2025 Parks Gap Analysis identifies a number of
potential locations for a park in the Wagenseller neighborhood. The identified
site and planwill determinethe total cost. A minimum of $500k is likely andhas
been added to FYE 28.
Replacement of this equipment is necessary, due to the age and high usage of
this equipment, as well as safety concerns. Staff will be seeking grant funds to
assist with the cost.
Additional Comments:Staff applied for Prop 68 funds for park renovations
including new playground equipment. Department estimated request is $200k.
Fiscal Year Allocation
TBD $ 250,000
Re
v
i
e
w
e
d
500,000$
Ne
w
Pool Pump House
10
0
2
2
1
0
0
.
8
0
2
2
0
18
0
1
2
N/
A
51
1
P
a
r
k
B
l
v
d
.
Ne
w
TB
D
No
No
Seeking grant
funding.
Wagenseller Park
Development
30
0
2
2
2
0
0
.
8
0
2
2
0
18
0
6
3
N/
A
Or
c
h
a
r
d
&
B
r
u
s
h
Wagenseller Park
Plan
30
0
2
2
2
5
0
.
8
0
2
2
0
18
0
6
3
N/
A
Or
c
h
a
r
d
&
B
r
u
s
h
Riverside Park
30
5
2
2
2
5
0
.
8
0
2
2
0
18
0
1
4
N/
A
12
8
1
E
.
G
o
b
b
i
De
f
e
r
r
e
d
Gr
a
n
t
Ye
s Grant funded.
Ne
w
TB
D
No
Seeking grant
funding.
X
Oak Manor
Playground
Equipment
Replacement
30
3
2
2
2
3
0
.
8
0
1
0
0
18
0
1
0
N/
A
50
0
O
a
k
M
a
n
o
r
Ne
w
Gr
a
n
t
No
Seeking grant
funding
100,000$
TB
D
Re
v
i
e
w
e
d
FACILITIES/BUILDINGS/LAND
Totals
Ci
t
y
C
o
u
n
c
i
l
S
t
a
t
u
s
COMMUNITY SERVICES DEPARTMENT
25/26 26/27 27/28
Pr
o
j
e
c
t
S
t
a
t
u
s
Fu
n
d
i
n
g
S
o
u
r
c
e
Fu
n
d
i
n
g
I
d
e
n
t
i
f
i
e
d
Funding Source Add'l
Comments
Pr
o
j
e
c
t
#
Al
l
o
c
a
t
i
o
n
t
o
M
u
l
t
i
-
f
u
n
d
s
Pr
o
j
e
c
t
L
o
c
a
t
i
o
n
Project Name Project Description 29/3028/29Costs to date
Sh
o
v
e
l
R
e
a
d
y
Or
g
/
O
b
j
$ 500,000
Re
v
i
e
w
e
d
$ 200,000
Re
v
i
e
w
e
d
200,000$
Re
v
i
e
w
e
d
$ 100,000
832,005$ $ 832,005
*Refer to last page of this document for definition of terms used.PAGE 1
Page 333 of 378
FIVE YEAR CAPITAL IMPROVEMENT PLAN*
25/26 FISCAL YEAR
COMMUNITY SERVICES
Replace roof at softball fields.
Additional Comments:Prioritization and fundingsource(s) under review. Roof
currently has some leakage and panels are pealing up. Staff is currently
evaluating the project. Need to explore grant funding. Department
estimate/request is $70k, revised from $50k.
Replace irrigation at softball fields.
Additional Comments:Irrigation system is inefficient and difficult to control
coverage to maintain healthy turf. Needed to remain competitive for
tournaments and reduce liability. Need to explore grant funding. Department
estimate/request is $500,000.
Develop additional area for meeting, band stand, viewing platforms. Install
lighting.
Additional Comments:Prioritization and fundingsource(s) under review; Need
to explore grant funding. Department estimate/request is $250,000.
The Municipal Pool at Todd Grove park is approx. 100 years old. Maintenance
costs are becomingprohibitive. The existing facility needs to be demolishedand
remove and a new facility needs to be designed and built. Addition of
Recreation Building to the Pool Facility where the unusable kiddie pool is. This
will eliminate the Splash Pad and Day Camp Office projects from this CIP list.
Facility will serve Day Camp, Recreation Classes, Facility Rentals, Trainings,
Meetings, Youth Sports Practices and Green Room for Concerts.
Additional Comments:Funding will need to come from some combination of
grants, fundraising, bond measures, and/or special district. Estimated cost:
$12M. Staff is preparing a "Needs Assessment/Feasibility Study" to better
prepare for funding efforts.
The Day Camp Office and Storage Buildings are premanufactured buildings that
have reached their life expectancy.
Additional Comments:Frequency of maintenance needs and costs are
increasing. Estimated cost: $240k.
Oak Manor Park is a popularPark withsignificantdailyuse, currentlyserved bya
"porta-potty."
Additional Comments:Grant funds currently being applied for.Department
estimate/request is $130k.
Outdoor security cameras for protection of property.
Additional Comments:Moved from FY 22, 23 and 24 due to higher priorities.
Department estimate/request is $30k.
Building exterior needs painting.
Additional Comments:Funding not secured, planning for routine
maintenance. Moved from FYE 21. Moved from FYE 23. Moved from FYE 24.
Oak Manor
Restroom TB
D
TB
D
N/
A
50
1
O
a
k
M
a
n
o
r
Ne
w
TB
D
No
Seeking grant
funding
Softball Fields
Restroom
Concession Building
Roof Replacement
30
0
2
2
2
1
0
.
8
0
2
2
0
18
1
1
0
N/
A
90
1
R
i
v
e
r
S
t
r
e
e
t
Ne
w
Softball Fields
Irrigation
Replacement
30
0
2
2
2
0
0
.
8
0
2
2
0
TB
D
N/
A
90
1
R
i
v
e
r
S
t
r
e
e
t
Ne
w
Skate Park Phase 2 -
Back Lot
Development
30
0
2
2
2
0
0
.
8
0
2
2
0
TB
D
N/
A
10
4
3
L
o
w
G
a
p
Ne
w
TB
D
No
Seeking grant
funding
20
0
S
.
S
c
h
o
o
l
Ne
w
73
0
2
2
6
0
0
.
5
6
3
0
0
Conference Center
Exterior Painting
Security Cameras at
Museum
10
0
2
2
7
0
0
.
5
4
1
0
0
18
1
1
1
N/
A
N/
A
51
2
P
a
r
k
B
l
v
d
.
Ne
w
TB
D
No
Fiscal Year Allocation
TBD
TB
D
N/
A
51
2
P
a
r
k
B
l
v
d
.
Ne
w
TB
D
No
Fiscal Year Allocation
TBD
Day Camp Office
and Storage
Building
Replacement
TB
D
Municipal Pool
Replacement TB
D
TB
D
TB
D
No
Re
v
i
e
w
e
d
$ 70,000
TB
D
No
Re
v
i
e
w
e
d
TB
D
No
Seeking grant
funding.
$ -
Re
v
i
e
w
e
d
45,000$
X
$ -
Re
v
i
e
w
e
d
Re
v
i
e
w
e
d
R
e
v
i
e
w
e
d
TB
D
No
Fiscal Year Allocation
TBD
$ -
18
1
1
2
N/
A
Seeking grant
funding
$ -
$ -
$ -
43
1
S
M
a
i
n
De
f
e
r
r
e
d
$ 45,000
Re
v
i
e
w
e
d
R
e
v
i
e
w
e
d
X
*Refer to last page of this document for definition of terms used.PAGE 2
Page 334 of 378
FIVE YEAR CAPITAL IMPROVEMENT PLAN*
25/26 FISCAL YEAR
COMMUNITY SERVICES
Security keyless door lock entry.
Additional Comments:Recent theft and safety concerns. Split out the cardlock
from the cameras. Moved from FYE 21 due to COVID-19. Moved from FYE 22
due to COVID-19. Moved from FYE 24.
Replace aging HVAC at the UVCC before they fail and the rooms are unusableor
emergency repairs become prohibitively expensive.
Additional Comments: 1 unit is $50,000. 3 units are in need of replacement
The irrigation system is more than 50 years old. It is failing and requires
frequent costly maintenance. Similarly, the landscaping is old and dated and
needs replacement.
Additional Comments:In 2023 a conceptual plan for irrigation and landscape
renewal was completed by a consulting landscape design firm. The plan was
presented to the Public Spaces Commission. The plan estimates the project at
approximately $1 million.
The roof at the historic Sunhouse is in need of replacement. Asphalt shingles
are historically appropriate and no other historic requirements are anticipated.
Additional Comments:An architecturalassessment donein 1991 by LongHoeft
Architects identifies that the roof was last renovated in 1984 with composition
shingles.Grant fundinghas not yet been found. Staff has consulted with a local
contractor and an engineer who suspect the builing needs more than a simple
re-roofing. Structuralroof improvementsandelectrical workis also needed. An
engineering report describing a scope of work is needed to develop grant
requests. A cope of work documentis estimated to be between $7-10k. Placed
$400k for FYE 27.
The City owns 2.5 acres at the end of Norgard Lane that is suitable for a public
park with river access. The draft COU Parks Gap analysis suggests a need for
one to three parks south of the City.
Additional Comments: Seeking grant funding.
The Western Hills Watershed Protection Area Management Plan offers the
possibility of passive use recreational trails. The City is partnering with the
Ukiah Valley Trail Groupon the developmentof a conceptualtrail alignmentand
CEQA document.
Additional Comments: Seeking grant funding.
30,000$ Conference Center
Security
73
0
2
2
6
0
0
.
8
0
1
0
0
18
1
8
9
N/
A
20
0
S
.
S
c
h
o
o
l
Ne
w
TB
D
No Internal Financing X $ 30,000
Re
v
i
e
w
e
d
1,000,000$ $ 1,000,000
Re
v
i
e
w
e
d
McGarvey Park
Irrigation and
Landscape TB
D
TB
D
N/
A
31
0
D
o
r
a
S
t
.
Ne
w
TB
D
No
Seeking Grant
Funding
400,000$ $ 400,000
Re
v
i
e
w
e
d
Historic Sunhouse
Roof Repair and
Replacement
10
0
2
2
7
0
0
.
8
0
2
2
0
18
4
3
9
N/
A
43
1
S
M
a
i
n
Ne
w
TB
D
No
Seeking Grant
Funding
500,000$ $ 500,000
Re
v
i
e
w
e
d
Norgard Park
30
0
2
2
2
0
0
.
8
0
2
2
0
TB
D
N/
A
No
r
g
a
r
d
L
a
n
e
Ne
w
Gr
a
n
t
No
Seeking Grant
Funding
Western Hills Trails
Construction
30
0
2
2
2
0
0
.
8
0
2
2
0
18
4
8
8
N/
A
TB
D
Ne
w
Gr
a
n
t
No
Seeking Grant
Funding 750,000$ $ 750,000
Re
v
i
e
w
e
d
Conference Center
HVAC Replacement
73
0
2
2
6
0
0
.
5
6
3
0
18
3
2
6
N/
A
20
0
S
.
S
c
h
o
o
l
Ne
w
Ge
n
e
r
a
l
Ye
s Internal Financing 50,000$ $ 50,000
Re
v
i
e
w
e
d
X
*Refer to last page of this document for definition of terms used.PAGE 3
Page 335 of 378
FIVE YEAR CAPITAL IMPROVEMENT PLAN*
25/26 FISCAL YEAR
COMMUNITY SERVICES
The 2025 Parks Gap Analysis identifies the need for additional parks on the
south end of town. Annexation of this area will place the park responsibilityon
the City. The goal is to assure all residents live within a half mile of a park. To
achieve this goal, at least two and possibly three parks will be needed.
Additional Comments: Seeking grant funding.
The 2025 Parks Gap Analysis identifies the need for additional parks on the
south end of town. Annexation of this area will place the park responsibilityon
the City. The goal is to assure all residents live within a half mile of a park. To
achieve this goal, an additional park will be needed in the vacinity of Lover's
Lane.
Additional Comments: Seeking grant funding.
-$ 875,000$ 1,332,005$ 1,500,000$ 3,200,000$ -$ 7,227,005$
Ford F-150 4-wheel drive or equal. The current vehicle #3260 is a 2014 with
116,379 miles. 4-wheel drive is necessary for accessing the Western Hills.
Add'l Comments:
New service truck is needed. The current vehicle #2618 is a 2005 with 113,982
miles.
Add'l Comments:
-$ -$ 100,000$ 100,000$ -$ -$ 200,000$
30
0
2
2
2
0
0
.
8
0
2
2
0
TB
D
N/
A
TB
D
Ne
w
Gr
a
n
t
No
Seeking Grant
Funding
SUB-TOTAL:
30
0
2
2
2
0
0
.
8
0
2
2
0
TB
D
N/
A
TB
D
Ne
w
Gr
a
n
t
No
Seeking Grant
Funding
Large Park on
South End of Town
Park on North Side
of Town
1,500,000$
1,000,000$ $ 1,000,000
Re
v
i
e
w
e
d
$ 1,500,000
Re
v
i
e
w
e
d
VEHICLES, MACHINERY & EQUIPMENT
COMMUNITY SERVICES DEPARTMENT
Project Name Project Description
Or
g
/
O
b
j
Pr
o
j
e
c
t
#
Al
l
o
c
a
t
i
o
n
t
o
M
u
l
t
i
-
f
u
n
d
s
Pr
o
j
e
c
t
L
o
c
a
t
i
o
n
Pr
o
j
e
c
t
S
t
a
t
u
s
Fu
n
d
i
n
g
S
o
u
r
c
e
Fu
n
d
i
n
g
I
d
e
n
t
i
f
i
e
d
Funding Source Add'l
Comments Costs to date 25/26 26/27 27/28 28/29 29/30 Totals
Ci
t
y
C
o
u
n
c
i
l
S
t
a
t
u
s
Sh
o
v
e
l
R
e
a
d
y
Truck
10
0
2
2
1
0
0
.
8
0
1
0
0
TB
D
N/
A
N/
A
Ne
w
Ge
n
e
r
a
l
F
u
n
d
No
SUB-TOTAL:
100,000$ $ 100,000
No
t
R
e
v
i
e
w
e
d
100,000$ $ 100,000
No
t
R
e
v
i
e
w
e
d
Service Truck
10
0
2
2
1
0
0
.
8
0
1
0
0
TB
D
N/
A
N/
A
Ne
w
Ge
n
e
r
a
l
F
u
n
d
No
*Refer to last page of this document for definition of terms used.PAGE 4
Page 336 of 378
FIVE YEAR CAPITAL IMPROVEMENT PLAN*
25/26 FISCAL YEAR
COMMUNITY SERVICES
Project Name
Project Description
Org/Object
Project NumberAllocation to Multi-
fundsProject Status
Funding Source
Funding Identified
Funding Source Add'l
Comments
Costs to date
Estimated Costs per
Fiscal Year
Totals
Comments
City Council Status
Shovel Ready
The proposed account code where the expense will be accounted for.
Definition of terms used:
The name of the project.
Provides a description and additional narrative to assist in the understanding of the need and value of the proposed project.
Project is ready to be sent out to bid.
To further explain, as necessary, the funding type used selected.
Costs spent on the project.
Costs estimated to be spent in each of the fiscal years.
The sum of the five year estimate for each project.
Additional information as needed.
"Not Reviewed"- First time that Council has been presented the project; "Reviewed" - Council has been presented the project during an agendized meeting; "Explore" - Council has reviewed and has asked staff to further explore; "Reviewed and Supported" - Council has
reviewed and supports the placement of the project on the CIP Plan; "Budget Adopted" - Council has approved the project through the Council action that takes place through either the full budget adoption process, or through a specific agendized item brought to
Council.
The number assigned to track all expenses related to the project.
Indicates if the cost of the proposed cost is shared. In this case, here it will state what other funds are sharing the cost.
This indicates whether the project is "NEW", "IN PROGRESS", "ONGOING", "DEFERRED", or "COMPLETED".
The Fund the actual expense will come out of.
"Yes" indicating funding has been identified and will be available, "No" indicating funding has not yet been identified and is unavailable.
*Refer to last page of this document for definition of terms used.PAGE 5
Page 337 of 378
ELECTRIC UTILITY
Page 338 of 378
FIVE YEAR CAPITAL IMPROVEMENT PLAN*
25/26 FISCAL YEAR
ELECTRIC UTILITY
Renewable energy development for the Utility’s resource portfolio in meeting
the States green energy mandates.
Add'l Comments:Rebudgeted to insure replacement roofing system
meets building, solar and grading requirements. Moved $1.2 mil out of FYE 20,
and moved into FYE 21. Increased FYE 22 and FYE 24 from $50k, reduced FYE
25 from $1 mil. Pushed to 22/23 fiscal year, and increased overall amount from
$2,750,000 due to size of Hasting solar system. Moved out from FYE 23 due to
budgetary constraints, and increased by $225k. Reduced FYE 25 from $2.2 M,
added $2.5M to FYE 26, and $50k to FYE 27.
Evaluate the need and sites available to construct a future electrical substation
to serve future loads based on planning forecasts of the City's growth.
Add'l Comments:$20k moved from FYE 21, and $300k from FYE 22 due to
COVID-19. Moved to 23/24 due to heavy workload. Moved from FYE 24.
Moved from FYE 25, increased from $300k, and changed funding source.
Increased amount from $350k due to market prices.
55,000$ 2,500,000$ 550,000$ -$ -$ -$ 3,050,000$
$ 2,550,000
$ 500,000
Re
v
i
e
w
e
d
R
e
v
i
e
w
e
d
X
Renewable
Resource
Development -
Solar
80
1
2
6
1
0
0
.
8
0
2
2
0
EC
C
0
1
N/
A
SUB-TOTAL:
Funded by
Greenhouse Gas
Funds
Sh
o
v
e
l
R
e
a
d
y
Or
g
/
O
b
j
FACILITIES/BUILDINGS/LAND
Totals
Ci
t
y
C
o
u
n
c
i
l
S
t
a
t
u
s
ELECTRIC UTILITY DEPARTMENT
25/26 26/27 27/28
Pr
o
j
e
c
t
S
t
a
t
u
s
Fu
n
d
i
n
g
S
o
u
r
c
e
Fu
n
d
i
n
g
I
d
e
n
t
i
f
i
e
d
Funding Source Add'l
Comments
Pr
o
j
e
c
t
#
Al
l
o
c
a
t
i
o
n
t
o
M
u
l
t
i
-
f
u
n
d
s
Pr
o
j
e
c
t
L
o
c
a
t
i
o
n
Project Name Project Description Costs to date
Rate Revenue
29/3028/29
En
t
e
r
p
r
i
s
e
Ye
s 500,000$
55,000$ 2,500,000$
13
5
0
H
a
s
t
i
n
g
R
o
a
d
I
n
P
r
o
g
r
e
s
s
En
t
e
r
p
r
i
s
e
Ye
s 50,000$
Substation Site
Development
80
1
2
6
1
0
0
.
8
0
2
3
0
18
0
4
6
N/
A
TB
D
N
e
w
*Refer to last page of this document for definition of terms used.PAGE 1
Page 339 of 378
FIVE YEAR CAPITAL IMPROVEMENT PLAN*
25/26 FISCAL YEAR
ELECTRIC UTILITY
Upgrade fish hatchery pumps and flow meters.
Add'l Comments:Spec complete for pump replacement. Changed description
to clarify scope. Moved from FYE 22, and added $60k. Approved for bidding on
2/1/23, budget amendment approved to match engineering estimate.
Increased amount from $260k, and moved all into FYE 25. Changed from $432k
for inflation, and changed funding source. Working out engineering issues that
arose during original request for proposal process.Reduced FYE 25 amount from
$450k, and added $500k to FYE 26.
Replace station light & power, upgrade station service switchgear.
Add'l Comments:Moved from FYE 21, and increased from $80k. Design to be
outsourced, engineering budgeted for 21/22. Pushed to 22/23 and increased
budget from $120k due to inflation. Moved from FYE 23. Design underway.
Following design, bidding and work to be completed in FYE 25. Moved from FYE
25, added $75k for inflation, and changed funding source.
Replaces existing low voltage (4160V) system with 12,000 Volt primary rated
cable and transformers and secondary conductor. Fairgrounds to provide USERC
specified metering and underground duct. Removes existing low voltage
(4160V) system.
Add'l Comments:Rebudgeted to reflect workforce scheduling allocation due to
the Oak Manor Undergrounding project. Reduced amount for FYE 20 by $120k,
and changed funding in FYE 22 & 23. Moved forward by 1 year, project
completing 23/24. Pushed out one year, waiting on agreement with
Fairgrounds. Budget increased due to inflation and inclusion of labor in
construction costs. Moving project budget from starting in FYE 24.Moved from
FYE 25 pending agreement with Fairgrounds on funding division.
Replace accumulators for redundancy of tainter operation.
Add'l Comments:Replace accumulators for redundancy of tainter valve
operation. Tested redundancy and moving from FYE 24. Moved from FYE 25
for budgetary purposes.
100,000$ $ 100,000
Re
v
i
e
w
e
d
R
e
v
i
e
w
e
d
$ 500,000
Re
v
i
e
w
e
d
225,000$ $ 225,000
225,000$ $ 225,000
$ 500,000
Re
v
i
e
w
e
d
X
Ci
t
y
C
o
u
n
c
i
l
S
t
a
t
u
s
27/2826/27
Sh
o
v
e
l
R
e
a
d
y
29/3028/29
INFRASTRUCTURE
N/
A
80
1
2
6
1
0
0
.
8
0
2
3
0
18
0
3
7
Ye
s
12
2
9
L
a
k
e
M
e
n
d
.
D
r
12
2
9
L
a
k
e
M
e
n
d
.
D
r
18
1
1
8
Upgrade fish
hatchery pumps
and controls
(Hydro)
N/
A
80
1
2
6
1
0
0
.
8
0
2
3
0
Project Description
Or
g
/
O
b
j
Pr
o
j
e
c
t
#
Al
l
o
c
a
t
i
o
n
t
o
M
u
l
t
i
-
f
u
n
d
s
Pr
o
j
e
c
t
L
o
c
a
t
i
o
n
Pr
o
j
e
c
t
S
t
a
t
u
s
Fu
n
d
i
n
g
S
o
u
r
c
e
Fu
n
d
i
n
g
I
d
e
n
t
i
f
i
e
d
Automate Station
Light & Power,
Pump & Generator
Controls (Hydro)
Fairgrounds 4160 to
12,000 volt
Conversion
ELECTRIC UTILITY DEPARTMENT
Totals
Replace
Accumulators at
Hydro for Tainter
Operation
25/26Funding Source Add'l
CommentsProject Name
Uk
i
a
h
E
l
e
c
t
r
i
c
S
y
s
In
P
r
o
g
r
e
s
s
18
0
4
1
N/
A
12
2
9
L
a
k
e
M
e
n
d
.
D
r
80
1
2
6
1
0
0
.
8
0
2
3
0
80
1
2
6
1
0
.
8
0
2
3
0
18
4
8
9
N/
A
Costs to date
Rate Revenue
Ne
w
En
t
e
r
p
r
i
s
e
Ye
s Rate Revenue
Rate Revenue
I
n
P
r
o
g
r
e
s
s
En
t
e
r
p
r
i
s
e
12,551$
En
t
e
r
p
r
i
s
e
Ye
s
Ye
s
I
n
P
r
o
g
r
e
s
s
En
t
e
r
p
r
i
s
e
*Refer to last page of this document for definition of terms used.PAGE 2
Page 340 of 378
FIVE YEAR CAPITAL IMPROVEMENT PLAN*
25/26 FISCAL YEAR
ELECTRIC UTILITY
Transformer replacement and upgrades, wood pole testing and replacement,
system capacity improvements and protection, control, monitoring and
communication enhancements.
Add'l Comments:UG Capital Projects >$10,000 Added funding for FYE 26 and
27. Reduced FYE 24 from $235k. Added funding for FYE 28 and FYE 29, and
changed funding source.
Transformer replacement and upgrades, system capacity improvements and
protection, control, monitoring and Communication enhancements.
Add'l Comments:Reduced FYE 20 by $140k, and reduced all future years to
$250k/yr. Increased FYE 21 from $250k. Added funding for FYE 26 and 27.
Added funding for FYE 27. Reduced FYE 24 from $250k. Added funding for FYE
28 and FYE 29, and changed funding source.
Upgrades to the governor sensing, controller and feedback transducers to
improve performance and reliability. Existing governor controls frequently are
out of service due to failure or adjustment.
Add'l Comments:Moved from beginning FYE 21 due to COVID-19. Project was
spread between FYE 22 and FYE 23. Combined into FYE 22 and reduced by
$30k. Moved to 23/24-24/25 due to workload. Moved to FYE 25 and 26 due to
workload. Revised FYE 25 from $20k (engineering costs). Added funding
source.
Install cable and associated equipment for replacing the overhead facilities.
Add'l Comments:Reduced amount from $500k, moved from FYE 21. Moved
from FYE 22. Increased amount from $200k. Funding from 2022 bonds,
funding increased to include AT&T and Comcast for joint trench project, approx.
40% to be reimbursed by AT&T and Comcast. Per Council directive,
undergrounding focus will be redirected to Talmage, the completion of Oak
Manor is being pushed until adequate rate revenue is available.
Upgrade existing and provide redundancy for Hydro transfer trip circuit.
Add'l Comments:Reduced amount for FYE 20 from $225k, and added funds to
FYE 21. Moved from FYE 21. Moved budget from FYE 22, increased overall
amount from $195k due to inflation, and added budget to subsequent years to
include radio redundancy. Moved from beginning in FYE 23 in order to
complete preliminary work that will be completed as part of Streetscape Phase
2 project. Revised FYE 24 from $275k, FYE 25 from $50k and changed funding
source. Changed FYE 25 from $275k. County roundabout project has created a
conflict. Redesigning North State Street facilities to accomodate changes - it will
require an extra 700-1000' of undergrounding to avoid conflicts when the
roundabout is completed in 2027-2028. Reduced FYE 25 from $375k, increased
FYE 26 from $50k, and added $50k to FYE 27.
Re
v
i
e
w
e
d
X
Re
v
i
e
w
e
d
X50,000$
Re
v
i
e
w
e
d
X300,000$
425,000$ 17,106$
$ 800,000 800,000$
$ 300,000
X
X235,000$ 235,000$
Re
v
i
e
w
e
d
235,000$
250,000$ $ 1,000,000
Re
v
i
e
w
e
d
$ 940,000 235,000$
250,000$ 250,000$ 250,000$
80
1
2
6
1
0
0
.
8
0
2
3
0
18
0
4
7
N/
A
Hydroelectric Plant
Transfer Trip
Upgrade
80
1
2
6
1
0
0
.
8
0
2
3
0
18
1
2
1
N/
A
Oa
k
M
a
n
o
r
D
r
.
N/
A
12
2
9
L
a
k
e
M
e
n
d
.
D
r
80
1
2
6
1
0
0
.
8
0
2
3
0
8
0
1
2
6
1
0
0
.
8
0
2
3
0
18
0
4
3
N/
A
Uk
i
a
h
E
l
e
c
t
r
i
c
S
y
s
O
n
-
g
o
i
n
g
Underground
Capital System
Improvements
(<$50,000 each)
Overhead Capital
System
Improvements
(<$50,000 each)
Governor Speed
Control & Valve
Upgrades (Hydro)
Oak Manor
Dr. Overhead to
Underground
Conversion
Hy
d
r
o
P
l
a
n
t
In
P
r
o
g
r
e
s
s
En
t
e
r
p
r
i
s
e
80
1
2
6
1
0
0
.
8
0
2
3
0
En
t
e
r
p
r
i
s
e
Ye
s Rate Revenue
O
n
-
g
o
i
n
g
En
t
e
r
p
r
i
s
e
O
n
g
o
i
n
g
Ye
s
18
1
2
5
1
8
0
4
4
N/
A
Uk
i
a
h
E
l
e
c
t
r
i
c
S
y
s
Rate Revenue 1,127,141$
Ye
s Rate Revenue
Ye
s Rate Revenue
O
n
g
o
i
n
g
En
t
e
r
p
r
i
s
e
Rate Revenue
En
t
e
r
p
r
i
s
e
Ye
s
375,000$
834,547$
*Refer to last page of this document for definition of terms used.PAGE 3
Page 341 of 378
FIVE YEAR CAPITAL IMPROVEMENT PLAN*
25/26 FISCAL YEAR
ELECTRIC UTILITY
Electrical infrastructure for Western Hills development.
Add'l Comments:Removed $525k from FYE 23, and reduced to $300k.
Changed funding source. Equipment and wire to be installed as parcels sell.
Moved from FYE 25.
Extend Cherry Circuit (102) to back feed 303 Circuit to provide redundancy to
southeast Ukiah.
Add'l Comments:
Extend fiber optic to Electric Service Center for Substation Visibility and
Hydroelectric Control.
Add'l Comments:Moved from FYE 25 to correspond with Cherry circuit
extension and added funding source.
Replace poles identified by the 10-year pole inspection.
Add'l Comments:Increased from $850k due to inflation. Anticipate needing to
replace 100 poles. Moved from FYE 24 due to budget constraints.Added
funding source. Added $500,000 to FY26 and moved $1,000,000 from FY 25 to
correspond with completion of pole testing. For contractor replacement.
Design and build new substation.
Add'l Comments: Added funding source. Moved from starting FYE 26.
Underground all overhead power & communications between State & Airport
Park Boulevard.
Add'l Comments:$30k for design, $2.5M for construction. Moved to FYE 28
and FYE 29 due to funding and cooperation from other utilities.
Various locations for large SL replacement with LEDs
Add'l Comments: 18
4
9
1
N/
A
Va
r
i
o
u
s
300,000$
$ 800,000
Re
v
i
e
w
e
d
Re
v
i
e
w
e
d
30,000$ $ 90,000
Re
v
i
e
w
e
d
500,000$ 20,000$ 520,000$
500,000$ 1,000,000$
$ 30,000
80
1
2
6
1
0
0
.
8
0
2
3
0
18
4
9
0
N/
A
13
5
0
H
a
s
t
i
n
g
s
R
o
a
d
On
g
o
i
n
g
En
t
e
r
p
r
i
s
e
Ye
s Rate Revenue
80
1
2
6
1
0
0
.
8
0
2
3
0
TB
D
N/
A
S.
E
.
U
k
i
a
h
Ne
w
En
t
e
r
p
r
i
s
e
Ye
s 800,000$
LED Street Light
Conversion
Western Hills
Cherry Circuit (102)
Extension Across
101
Fiber Optic Cable
Extension
80
1
2
6
1
0
0
.
8
0
2
3
0
18
3
5
0
N/
A
We
s
t
e
r
n
H
i
l
l
s
D
e
v
e
l
o
p
m
e
n
t
On
g
o
i
n
g
En
t
e
r
p
r
i
s
e
Ye
s Rate Revenue
Ne
w
En
t
e
r
p
r
i
s
e
Ye
s
243,549$
Rate Revenue
Pole Replacement
Project
80
1
2
6
1
0
0
.
8
0
2
3
0
18
4
4
0
N/
A
Va
r
i
o
u
s
On
g
o
i
n
g
En
t
e
r
p
r
i
s
e
Ye
s Rate Revenue $ 1,500,000
Re
v
i
e
w
e
d
X
$200,000 $2,500,000 $12,500,000 $ 2,700,000
Re
v
i
e
w
e
d
300,000$
Re
v
i
e
w
e
d
X
New Substation
80
1
2
6
1
0
0
.
8
0
2
3
0
TB
D
N/
A
TB
D
In
P
r
o
g
r
e
s
s
En
t
e
r
p
r
i
s
e
Ye
s Rate Revenue
Talmage
Underground
80
1
2
6
1
0
0
.
8
0
2
3
0
18
4
2
2
N/
A
Ta
l
m
a
g
e
R
o
a
d
On
g
o
i
n
g
En
t
e
r
p
r
i
s
e
Ye
s
80
1
2
6
1
0
0
.
8
0
2
3
0
$ 2,500,000
30,000$ 30,000$
$ 30,000
Re
v
i
e
w
e
d
*Refer to last page of this document for definition of terms used.PAGE 4
Page 342 of 378
FIVE YEAR CAPITAL IMPROVEMENT PLAN*
25/26 FISCAL YEAR
ELECTRIC UTILITY
Install padmount switch to replace recloser and air switches.
Add'l Comments:
2,234,894$ 2,760,000$ 4,090,000$ 3,270,000$ 15,485,000$ -$ 10,605,000$
Electric Meter Replacement and cloud based data management system
improving customer access to outage information, usage data and provide
customer selectable notifications.
Add'l Comments:Currently in the planning stage. Moved from starting FYE 21.
Eliminated $500k from FYE 22, and $2M from FYE 23. Added amounts to FYE 24
and 25. Looking for grant funds to assist with completing this project.Moved
from starting FYE 24. Added funding to FYE 27. Many electric meters are at end
of life and need replacement with an upgraded AMI. Increased FYE 27 from
$2M.
Replaces 2007 Ford E150 Van.
Add'l Comments:Replace with an electric vehicle. Moved from FYE 23, and
increased from $60k. Moved from FYE 25.
Matching funds for EV charging grant for a Hub location, 4 DC fast chargers and
2-dualport Level 2 Chargers
Add'l Comments:Project ongoing with Chargepoint partnership. Moved from
FYE 24. Moved to FYE 26 due to ChargePoint delays in construction and added
$25k for FYE 27 for any additional overlap between fiscal years.
22,203$ 990,000$ 2,025,000$ 2,500,000$ -$ -$ 5,515,000$
Re
v
i
e
w
e
d
15
0
8
0
N/
A
27/28
Ye
s
$ 150,000 150,000$
X
ELECTRIC UTILITY DEPARTMENT
Sh
o
v
e
l
R
e
a
d
y
VEHICLES, MACHINERY & EQUIPMENT
Re
v
i
e
w
e
d
Ci
t
y
C
o
u
n
c
i
l
S
t
a
t
u
s
25/26 26/27
SUB-TOTAL:
Fu
n
d
i
n
g
S
o
u
r
c
e
Fu
n
d
i
n
g
I
d
e
n
t
i
f
i
e
d
Funding Source Add'l
Comments
Ye
s Rate RevenueHydroelectric
Padmount Switch
80
1
2
6
1
0
0
.
8
0
2
3
0
Pr
o
j
e
c
t
#
Totals
En
t
e
r
p
r
i
s
e
$ 775,000
2,500,000$ $ 4,650,000
90,000$ $ 90,000
SUB-TOTAL:
Electric Meter
Replacements
80
1
2
6
1
0
0
.
8
0
1
0
0
Or
g
/
O
b
j
Costs to date
Al
l
o
c
a
t
i
o
n
t
o
M
u
l
t
i
-
f
u
n
d
s
Pr
o
j
e
c
t
L
o
c
a
t
i
o
n
Pr
o
j
e
c
t
S
t
a
t
u
s
Project Name Project Description
Technical Services
Vehicle
80
1
2
6
1
0
0
.
8
0
1
0
0
TB
D
N/
A
N/
A
On
g
o
i
n
g
Seeking grant
funding.22,203$
29/30
Re
v
i
e
w
e
d
Hy
d
r
o
P
l
a
n
t
Ne
w
En
t
e
r
p
r
i
s
e
28/29
En
t
e
r
p
r
i
s
e
Ye
s
Uk
i
a
h
E
l
e
c
t
r
i
c
S
y
s
t
e
m
In
P
r
o
g
r
e
s
s
18
4
9
2
N/
A
150,000$ 2,000,000$
XEV Chargers
80
1
2
6
1
0
0
.
8
0
1
0
0
18
4
2
3
N/
A
N/
A
In
P
r
o
g
r
e
s
s
En
t
e
r
p
r
i
s
e
Ye
s
Re
v
i
e
w
e
d
750,000$ 25,000$
*Refer to last page of this document for definition of terms used.PAGE 5
Page 343 of 378
FIVE YEAR CAPITAL IMPROVEMENT PLAN*
25/26 FISCAL YEAR
ELECTRIC UTILITY
Project Name
Project Description
Org/Object
Project NumberAllocation to Multi-
funds
Project Status
Funding Source
Funding Identified
Funding Source Add'l
Comments
Costs to date
Estimated Costs per
Fiscal Year
Totals
Comments
City Council Status
Shovel Ready
Definition of terms used:
Project is ready to be sent out to bid.
To further explain, as necessary, the funding type used selected.
Costs spent on the project.
Costs estimated to be spent in each of the fiscal years.
The sum of the five year estimate for each project.
Additional information as needed.
"Not Reviewed"- First time that Council has been presented the project; "Reviewed" - Council has been presented the project during an agendized meeting; "Explore" - Council has reviewed and has asked staff to further explore; "Reviewed and Supported" - Council has
reviewed and supports the placement of the project on the CIP Plan; "Budget Adopted" - Council has approved the project through the Council action that takes place through either the full budget adoption process, or through a specific agendized item brought to Council.
The number assigned to track all expenses related to the project.
Indicates if the cost of the proposed cost is shared. In this case, here it will state what other funds are sharing the cost.
This indicates whether the project is "NEW", "IN PROGRESS", "ONGOING", "DEFERRED", or "COMPLETED".
The Fund the actual expense will come out of.
"Yes" indicating funding has been identified and will be available, "No" indicating funding has not yet been identified and is unavailable.
The name of the project.
Provides a description and additional narrative to assist in the understanding of the need and value of the proposed project.
The proposed account code where the expense will be accounted for.
*Refer to last page of this document for definition of terms used.PAGE 6
Page 344 of 378
FINANCE/I.T.
Page 345 of 378
FIVE YEAR CAPITAL IMPROVEMENT PLAN*
25/26 FISCAL YEAR
FINANCE/IT
This will provide camera surveillance for Police Department dispatch
monitoring of designated City locations. This will allow coverage in areas that
are currently inaccessible. Staff is looking at a Cloud-based solution as there is
more functionality and will also provide business continuity points.
Additional Comments:Deferred from FYE 24. Purchase awarded at the
3/12/25 Council meeting for replacement of current camera system and
cameras at the Electric Utility Hastings project. Cost includes five year storage
licensing cost. Police is up next for FYE 26. Increased cost from $120k. Due to
the timing and need for coordination with the B of A building remodel and the
Corporation Yard property purchase and renovation, moving from FYE 26.
The overhaul of the general network will involve replacing outdated switches
and network devices. Additionally, all network configurations will be
standardized to align with industry best practices. This will help reduce
network bottlenecks and resolve configuration anomalies, ultimately
improving IT's efficiency in managing network related issues. Furthermore, the
reduction in network maintenance tasks will free up IT resources to focus on
other tickets and projects.
Additional Comments:
Current WiFi infrastructure is no longer supported by the vendor. Existing
access points are at end of life (EOL). As part of the directive for efficiency,
replacing EOL wifi infrastructure with a Meraki solution will combine the
different WiFi systems within the City into one standardized and manageable
interface.
Additional Comments:
To ensure business continuity and disaster recovery, we aim to establish a hot
site at our Bank of America building. This site will serve as a fully operational
backup location, allowing critical City services to continue functioning in the
event of an outage or emergency at the primary data center. This initiative
enhances the City’s preparedness, ensuring minimal downtime and
uninterrupted service delivery to the community.
Additional Comments: Single Point of Failure (SPOF)
Costs to date
Sh
o
v
e
l
R
e
a
d
y
Or
g
/
O
b
j
INFORMATION TECHNOLOGY
Totals
Ci
t
y
C
o
u
n
c
i
l
S
t
a
t
u
s
FINANCE DEPARTMENT
25/26 26/27 29/30
Pr
o
j
e
c
t
S
t
a
t
u
s
Fu
n
d
i
n
g
S
o
u
r
c
e
Fu
n
d
i
n
g
I
d
e
n
t
i
f
i
e
d
Funding
Source Add'l
CommentsPr
o
j
e
c
t
#
Al
l
o
c
a
t
i
o
n
t
o
M
u
l
t
i
-
f
u
n
d
s
Pr
o
j
e
c
t
L
o
c
a
t
i
o
n
Project Name Project Description 27/28 28/29
$ 180,000
Re
v
i
e
w
e
d
$ 231,463
No
t
R
e
v
i
e
w
e
d
$ 63,053
Re
v
i
e
w
e
d
231,463$
78,077$ 180,000$
63,053$ IT Fund
Reserves
240,000$
IT Fund
Reserves
Camera System
20
9
1
3
9
1
0
.
8
0
1
0
0
18
4
4
3
N/
A
Mu
l
t
i
p
l
e
In
P
r
o
g
r
e
s
s
Co
s
t
A
l
l
o
c
a
t
i
o
n
No
IT Fund
Reserves
30
0
S
e
m
i
n
a
r
y
A
v
e
.
Ne
w
Co
s
t
A
l
l
o
c
a
t
i
o
n
No
Network Rebuild
20
9
1
3
9
1
0
.
8
0
1
0
0
18
4
9
3
N/
A
30
0
S
e
m
i
n
a
r
y
A
v
e
.
Ne
w
Co
s
t
A
l
l
o
c
a
t
i
o
n
No
$ 240,000
Re
v
i
e
w
e
d
Wifi Upgrade
20
9
1
3
9
1
0
.
8
0
1
0
0
18
4
9
4
N/
A
30
0
S
e
m
i
n
a
r
y
A
v
e
.
Ne
w
Co
s
t
A
l
l
o
c
a
t
i
o
n
No
Server
Infrastructure Fail-
Over Off-Site
(Hot Site)
20
9
1
3
9
1
0
.
8
0
1
0
0
18
4
9
5
N/
A
*Refer to last page of this document for definition of terms used.PAGE 1
Page 346 of 378
FIVE YEAR CAPITAL IMPROVEMENT PLAN*
25/26 FISCAL YEAR
FINANCE/IT
To improve internet access and reliability for unserved and underserved
residents, businesses, and city facilities, we plan to design and construct an
initial fiber optic network. The City would then establish a long-term lease to
operate and maintain the system. This initiative will provide more equitable
internet access in our community, while promoting economic development
and establishing a more competitive local broadband market.
Additional Comments: Was originally scheduled to begin FYE 25.
78,077$ 4,344,516$ 420,000$ -$ -$ -$ 4,764,516$
Current vehicle approaching the end of it's useful life.
Additional Comments:Moved from FYE 23 to allow for more EV options;
Electric vehicle. Move from FYE 24. Increased amount from $35k. Moved from
FYE 25 to 26.
Vehicle needed for Information Technology staff. Will explore EV options.
Additional Comments:Will be financing. Moved from FYE 24, and increased
from $35k. Moving from FYE 25 to 26. Looking at purchasing a vehicle from a
City department, which lowers amount from $60k. Once confirmed, will
remove from the CIP as it will no longer qualify to be on this list. Revised from
$8,500 to include outfitting.
The Buyer II who maintains the inventory for the Electric, Water and Sewer
Utilities is moving from the Corp Yard to the new Hastings site, and will need a
vehicle to travel to and from, as well as transporting purchased items. EV is
estimated at $65k, Gas $52k.
Additional Comments:
-$ 123,500$ -$ -$ -$ -$ 133,500$
28/29
4,050,000$ $ 4,050,000
Re
v
i
e
w
e
d
26/27 29/30
Sh
o
v
e
l
R
e
a
d
y
Re
v
i
e
w
e
d
X
VEHICLES, MACHINERY & EQUIPMENT
Truck
Gigabit Fiber
Project
20
9
1
3
9
4
0
.
8
0
2
3
0
18
4
7
2
N/
A
30
0
S
e
m
i
n
a
r
y
A
v
e
.
In
P
r
o
g
r
e
s
s
Gr
a
n
t
F
u
n
d
e
d
No
SUB-TOTAL:
FINANCE DEPARTMENT
Vehicle for
Information
Technology De
f
e
r
r
e
d
Co
s
t
A
l
l
o
c
a
t
i
o
n
No
IT Fund
Reserves
X50,000$
25/26
Pr
o
j
e
c
t
#
Totals
Ci
t
y
C
o
u
n
c
i
l
S
t
a
t
u
s
Truck - Utility
Service Attendant
SUB-TOTAL:
Fu
n
d
i
n
g
S
o
u
r
c
e
Fu
n
d
i
n
g
I
d
e
n
t
i
f
i
e
d
Funding
Source Add'l
Comments
Costs to date
Al
l
o
c
a
t
i
o
n
t
o
M
u
l
t
i
-
f
u
n
d
s
Pr
o
j
e
c
t
L
o
c
a
t
i
o
n
Pr
o
j
e
c
t
S
t
a
t
u
s
Project Name Project Description
Or
g
/
O
b
j
20
5
1
3
3
0
0
.
8
0
1
0
0
TB
D
N/
A
30
0
S
e
m
i
n
a
r
y
A
v
e
.
Ne
w
Co
s
t
A
l
l
o
c
a
t
i
o
n
Re
v
i
e
w
e
d
$ 50,000
20
9
1
3
9
0
0
.
8
0
1
0
0
18,500$
Re
v
i
e
w
e
d
65,000$ $ 65,000
TB
D
N/
A
30
0
S
e
m
i
n
a
r
y
A
v
e
.
20
4
1
3
5
0
0
.
8
0
1
0
0
TB
D X
27/28
$ 18,500
Reserves
and Cost
AllocationN/
A
Mu
l
t
i
p
l
e
Ne
w
Co
s
t
A
l
l
o
c
a
t
i
o
n
Ye
s
No
*Refer to last page of this document for definition of terms used.PAGE 2
Page 347 of 378
FIVE YEAR CAPITAL IMPROVEMENT PLAN*
25/26 FISCAL YEAR
FINANCE/IT
Project Name
Project Description
Org/Object
Project Number
Allocation to Multi-
funds
Project Status
Funding Source
Funding Identified
Funding Source Add'l
Comments
Costs to date
Estimated Costs per
Fiscal Year
Totals
Comments
City Council Status
Shovel Ready Project is ready to be sent out to bid.
To further explain, as necessary, the funding type used selected.
Costs spent on the project.
Costs estimated to be spent in each of the fiscal years.
The sum of the five year estimate for each project.
Additional information as needed.
"Not Reviewed"- First time that Council has been presented the project; "Reviewed" - Council has been presented the project during an agendized meeting; "Explore" - Council has reviewed and has asked staff to further explore; "Reviewed and Supported" -
Council has reviewed and supports the placement of the project on the CIP Plan; "Budget Adopted" - Council has approved the project through the Council action that takes place through either the full budget adoption process, or through a specific
agendized item brought to Council.
The number assigned to track all expenses related to the project.
Indicates if the cost of the proposed cost is shared. In this case, here it will state what other funds are sharing the cost.
This indicates whether the project is "NEW", "IN PROGRESS", "ONGOING", "DEFERRED", or "COMPLETED".
The Fund the actual expense will come out of.
"Yes" indicating funding has been identified and will be available, "No" indicating funding has not yet been identified and is unavailable.
The proposed account code where the expense will be accounted for.
Definition of terms used:
The name of the project.
Provides a description and additional narrative to assist in the understanding of the need and value of the proposed project.
*Refer to last page of this document for definition of terms used.PAGE 3
Page 348 of 378
FIRE AUTHORITY
Page 349 of 378
FIVE YEAR CAPITAL IMPROVEMENT PLAN*
25/26 FISCAL YEAR
UKIAH VALLEY FIRE AUTHORITY
The Fire Training Tower was purchased in FYE 2023 for $468k of which $445k was
reimbursed by PG&E Settlement funds through the County of Mendocino. An initial
location for the tower was identified behind the Civic Center, however it was later
determined not to be a good location due the adjacent neighborhoods. Staff is still
working to determine a suitable location.
Additional Comments:This item has been deferred from FYE 2024 to FYE 2025 due to the
lack of suitable ground for placing the training tower. The Fire Command Staff has been
working diligently alongside the City Manager’s Office to address this issue; however, a
suitable and sustainable location has not yet been identified. Key challenges include
minimizing smoke production in residential areas, as the tower is designed for live fire
training. Additionally, essential infrastructure, such as electrical and water (hydrant
system) access, must be considered. The site must also either be owned or acquired by the
City of Ukiah or the Ukiah Valley Fire District. Lastly, zoning considerations, including the
surrounding land use and potential impacts on nearby properties, must be evaluated to
ensure the chosen location is appropriate. Estimate adjusted for inflation.
The South Station (Station-681) has surpassed its useful life span as the facility
infrastructure no longer meets the needs of the UVFA as current staffing levels have
outgrown the existing living space. Station-681, initially a California Highway Patrol station,
was converted into a fire station and designed to house one full-time staff member; UVFA
currently staffs the station with three full-time team members per day (24-hours).
Additionally, as UVFA grows, it is anticipated that a full-time ambulance with another two
full-time team members will be there per day in the foreseeable future. Station-681's
current footprint would not be equitable or appropriate for use or a remodel due to size.
Complete replacement of the station is necessary, also a consideration for station location,
selecting a strategic location to give the most optimal service to the Ukiah Valley.
Additional Comments:Prioritization and funding source(s) under review; Need to explore
grant funding. Department estimate/request is $10 million.
Costs to date
Sh
o
v
e
l
R
e
a
d
y
Or
g
/
O
b
j
FACILITIES/BUILDINGS/LAND
Totals
Ci
t
y
C
o
u
n
c
i
l
S
t
a
t
u
s
FIRE AUTHORITY
25/26 26/27 29/30
Pr
o
j
e
c
t
S
t
a
t
u
s
Fu
n
d
i
n
g
S
o
u
r
c
e
Fu
n
d
i
n
g
I
d
e
n
t
i
f
i
e
d
Funding Source Add'l
Comments
Pr
o
j
e
c
t
#
Al
l
o
c
a
t
i
o
n
t
o
M
u
l
t
i
-
f
u
n
d
s
Pr
o
j
e
c
t
L
o
c
a
t
i
o
n
Project Name Project Description
South Station
Replacement
X
Training Tower Site
Work and
Installation
91
7
2
1
4
0
0
.
8
0
2
2
0
18
3
3
7
N/
A
TB
D
In
P
r
o
g
r
e
s
s
Mu
l
t
i
p
l
e
Ye
s
Fire District Measure
B Funds 110,000$ $ 110,000
Re
v
i
e
w
e
d
$ -
Re
v
i
e
w
e
d
468,773$
91
5
2
1
4
0
0
.
8
0
2
2
0
18
3
3
4
N/
A
15
0
0
S
S
t
a
t
e
/
1
4
1
L
o
v
e
r
s
L
n
.
Ne
w
TB
D
No
Seeking grant
funding.
27/28 28/29
*Refer to last page of this document for definition of terms used.PAGE 1
Page 350 of 378
FIVE YEAR CAPITAL IMPROVEMENT PLAN*
25/26 FISCAL YEAR
UKIAH VALLEY FIRE AUTHORITY
The North Station (Station-683) has surpassed its useful life span as the facility
infrastructure no longer meets the needs of the UVFA as current staffing levels have
outgrown the existing living space and equipment storage. Station-683 was purchased as a
temporary solution to have equipment and personnel stationed in the north end of Ukiah
Valley for strategic planning and deployment of services. UVFA currently staffs the station
with three full-time team members per day (24-hours). As with all other UVFA stations, it is
anticipated that a full-time ambulance with another two full-time team members will be
there per day in the foreseeable future. Station-683's current footprint would not be
equitable or appropriate for use or a remodel due to size. Complete replacement of the
station is necessary, also a consideration for station location, selecting a strategic location
to give the most optimal service to the Ukiah Valley.
Additional Comments:Prioritization and funding source(s) under review; Need to explore
grant funding. Department estimate/request is $10 million.
The Central Fire Station (Station-682) is in need of upgrades and retrofit. Station-682, until
recently, was used as equipment storage and base of operations for volunteers, along with
housing the On-Duty Duty Officer. It currently is staff with the Duty Officer and one full-
time ambulance staffed by two team members per day (24-hours). Retrofits and upgrades
are needed for bedrooms, bathrooms, office space, kitchen, living space, apparatus bay,
the exterior (including roof repairs), heating and cooling systems, and installing security
measures to protect the facility and fire equipment. These upgrades/retrofits will maintain
the building's footprint utilizing a change in layout to accommodate the Department's
current and future needs as it is anticipated that additional staffing (fire/EMS) will be
added in the foreseeable future.
Additional Comments:Prioritization and funding source(s) under review; Need to explore
grant funding. Department estimate/request is $850,000.
The Training Room and the Central Fire Station (Station-682) require upgrades and
retrofitting. The central training room is currently the primary training classroom; it also
serves as the Emergency Center of Operations (EOC) in a catastrophic event for the city or
surrounding area. As technology has rapidly changed, the room needs to be upgraded to
match the changes to give our team members the tools needed to complete our mission.
Additionally, UVFA identified an issue with the availability or lack of training relying on
outside resources. After identifying the problem, strategic planning was put into place to
bring our team members the necessary and required training in-house, thus requiring
upgrades. Upgrades include tables, chairs, audio, video, internet accessibility, phone
systems (including 911 operability), internal & external communication capabilities,
whiteboards, planning boards, etc.
Additional Comments:Prioritization and funding source(s) under review; Need to explore
grant funding. Department estimate/request is $50,000.
468,773$ 110,000$ -$ -$ -$ -$ 110,000$ SUB-TOTAL:
North Station
Replacement $ -
Re
v
i
e
w
e
d
Seeking grant
funding.
Seeking grant
funding.
91
5
2
1
4
0
0
.
8
0
2
2
0
18
3
3
4
N/
A
15
0
0
S
S
t
a
t
e
/
1
4
1
L
o
v
e
r
s
L
n
.
Ne
w
TB
D
No
$ -
Re
v
i
e
w
e
d
$ -
Re
v
i
e
w
e
d
N/
A
TB
D
No
Central Station
Retrofit
10
0
2
1
2
1
0
.
8
0
2
2
0
18
3
3
6
N/
A
15
0
0
S
S
t
a
t
e
/
1
4
1
L
o
v
e
r
s
L
n
.
Ne
w
TB
D
No
Seeking grant
funding.
Training Room -
Central Station
10
0
2
1
2
1
0
.
8
0
2
2
0
18
3
3
8
15
0
0
S
S
t
a
t
e
/
1
4
1
L
o
v
e
r
s
L
n
.
Ne
w
*Refer to last page of this document for definition of terms used.PAGE 2
Page 351 of 378
FIVE YEAR CAPITAL IMPROVEMENT PLAN*
25/26 FISCAL YEAR
UKIAH VALLEY FIRE AUTHORITY
The crucial component utilized by the Fire Service allows team members to respond to any
emergency ranging from fire, medical, rescue, hazmat, vehicle fire/crashes, etc. Fire
engines and trucks are broken down into various classes (Type-I, Type-II, Type-III, etc.)
based on the capabilities or specialized equipment of the apparatus. The most notable
benchmark is response volume which indicates usage hours. Other aspects include
accepted future use, mileage, past apparatus required maintenance, and downtime (out of
service due to repairs); it is recommended that front-line vehicles be placed in reserve
status at 6k hrs. or 7 to 10 yrs. of front-line service. Additionally, it is recommended that all
reserve apparatus be retired after 12k hrs. of service or 15 to 20 yrs. of service. BR-6861
(Type-VI): This new purchase will be recommended in 2023, switching from our current
Type-II apparatus to a more versatile and maneuverable Type-VI for our front-line team
members and stations. E-6861 (Type-II): recommended to be repurposed as a reserve with
the purchase of B-6861 in 2023; current E-6861 will replace E-6872. E-6872 (Type-III): will
be replaced as the current front-line apparatuses (Type-II) are moved to surplus.
Additional Comments:Following UVFA Current Fleet Replacement Plan. Reduced the
budget amount from $547k.
The Boat is used for water operations and rescue. The recommended replacement is front-
line for 7 to 10 years and retired after 15 to 20 years of service. Based on the degrading of
the marine material over time and hard use. B68-1: recommended replacement in 2023;
the current B68-1 will be placed in reserve status as B68-2. B68-2: will be replaced as
current front-line vehicles are moved to reserve status and be listed as surplus.
Additional Comments:Following UVFA Current Fleet Replacement Plan. Moved from FYE
25.
The crucial component utilized by the Fire Service allows team members to respond to any
emergency ranging from fire, medical, rescue, hazmat, vehicle fire/crashes, etc. Fire
engines and trucks are broken down into various classifications (Type-I, Type-II, Type-III,
etc.) based on the capabilities or specialized equipment of the apparatus. The most notable
benchmark is response volume which indicates usage hours. Other aspects include
accepted future use, mileage, past apparatus required maintenance, and downtime (out of
service due to repairs); it is recommended that front-line vehicles be placed in reserve
status at 6,000 hours or 7 to 10 years of front-line service. Additionally, it is recommended
that all reserve apparatus be retired after 12,000 hours of service or 15 to 20 of service. T-
6852 recommended replacement in 2024; the current T-6852 will be moved to surplus.
Additional Comments:Following UVFA Current Fleet Replacement Plan. Moved from FYE
25.
VEHICLES, MACHINERY & EQUIPMENT
FIRE AUTHORITY
25/26 26/27 29/30
Sh
o
v
e
l
R
e
a
d
y
N/
A
15
0
0
S
S
t
a
t
e
S
t
.
Ne
w
Ge
n
e
r
a
l
No
Type VI Brush
Squad TB
D
TB
D $ 400,000
Re
v
i
e
w
e
d
15
0
0
S
.
S
t
a
t
e
S
t
.
Ne
w
X
10
0
2
1
2
1
0
.
8
0
1
0
0
18
4
8
7
1,800,000$
32,000$ $ 32,000
Re
v
i
e
w
e
d
X
Pr
o
j
e
c
t
#
Totals
Ci
t
y
C
o
u
n
c
i
l
S
t
a
t
u
s
Fu
n
d
i
n
g
S
o
u
r
c
e
Fu
n
d
i
n
g
I
d
e
n
t
i
f
i
e
d
Funding Source Add'l
Comments Costs to date
Al
l
o
c
a
t
i
o
n
t
o
M
u
l
t
i
-
f
u
n
d
s
Pr
o
j
e
c
t
L
o
c
a
t
i
o
n
Pr
o
j
e
c
t
S
t
a
t
u
s
Project Name Project Description
Or
g
/
O
b
j
$ 1,800,000
Re
v
i
e
w
e
d
TB
D
No
27/28
400,000$
Quint Aerial
Apparatus TB
D
TB
D
N/
A
15
0
0
S
S
t
a
t
e
S
t
.
De
f
e
r
r
e
d
TB
D
No
Rescue Boat
(Specialized
Vehicle)
N/
A
28/29
*Refer to last page of this document for definition of terms used.PAGE 3
Page 352 of 378
FIVE YEAR CAPITAL IMPROVEMENT PLAN*
25/26 FISCAL YEAR
UKIAH VALLEY FIRE AUTHORITY
The crucial component utilized by the Fire Service allows team members to respond to any
emergency ranging from fire, medical, rescue, hazmat, vehicle fire/crashes, etc. Fire
engines and trucks are broken down into various classifications (Type-I, Type-II, Type-III,
etc.) based on the capabilities or specialized equipment of the apparatus. The most notable
benchmark is response volume which indicates usage hours. Other aspects include
accepted future use, mileage, past apparatus required maintenance, and downtime (out of
service due to repairs); it is recommended that front-line vehicles be placed in reserve
status at 6,000 hours or 7 to 10 years of front-line service. Additionally, it is recommended
that all reserve apparatus be retired after 12,000 hours of service or 15 to 20 of service.
Due to the current use (Hours), E-6881 and E-6883 will be well over 6,000 before the seven-
year mark as, on average, each apparatus puts approx. 1,500 hours of usage per year. E-
6881 has the higher use of the two, which puts it first for replacement. E-6881 (Type-I): It is
recommended for replacement in 2025; the current E-6881 will be repurposed as a reserve
and replace E-6882.
Additional Comments:Following UVFA Current Fleet Replacement Plan. Moved from FYE
26. Moved up from FYE 27. As of February 2025, this apparatus has logged 6,989 hours
and is projected to exceed 8,000 hours by year-end—well above the 6,000-hour
benchmark for reserve status. High usage, frequent repairs, and increasing maintenance
costs justify advancing the replacement to FYE 26. Given its critical role in operations and
current manufacturer lead times of one to two years, this is the department’s top
procurement priority.
The crucial component utilized by the Fire Service allows team members to respond to any
emergency ranging from fire, medical, rescue, hazmat, vehicle fire/crashes, etc. Fire
engines and trucks are broken down into various classifications (Type-I, Type-II, Type-III,
etc.) based on the capabilities or specialized equipment of the apparatus. The most notable
benchmark is response volume which indicates usage hours. Other aspects include
accepted future use, mileage, past apparatus required maintenance, and downtime (out of
service due to repairs); it is recommended that front-line vehicles be placed in reserve
status at 6,000 hours or 7 to 10 years of front-line service. Additionally, it is recommended
that all reserve apparatus be retired after 12,000 hours of service or 15 to 20 of service.
Due to the current use (Hours), E-6881 and E-6883 will be well over 6,000 before the seven-
year mark as, on average, each apparatus puts approx. 1,500 hours of usage per year. E-
6883 has the second highest use of the two, which puts it second for replacement. E-6883
(Type-I): recommended replacement in 2026; between former E-6881 and E-6883, one will
be used as a reserve as (E-6882) while the other will be surplused.
Additional Comments:Following UVFA Current Fleet Replacement Plan. Moved from FYE
27. Moved up from FYE 28. As of February 2025, the apparatus has accumulated 6,987
total hours, with an anticipated additional 1,000 to 1,500 hours by the end of the calendar
year. This usage significantly exceeds the recommended threshold of 6,000 hours for
transitioning to reserve status. Due to the vehicle’s extensive use, frequent repairs, and
ongoing maintenance costs, we recommend advancing this purchase to FYE 2027. As a
critical component of the department’s operations, this apparatus is the top priority for
procurement. Additionally, similar to the other Type-I engine, current manufacturer lead
times range from one to two years, further emphasizing the need for timely acquisition.
$ 1,000,000
Re
v
i
e
w
e
d
X
X
15
0
0
S
S
t
a
t
e
S
t
.
De
f
e
r
r
e
d
$ 1,000,000
Re
v
i
e
w
e
d
1,000,000$
1,000,000$
TB
D
No Financing.
Fire Engine
Apparatus 10
5
TB
D
N/
A
15
0
0
S
S
t
a
t
e
S
t
.
De
f
e
r
r
e
d
TB
D
No Financing.
Fire Engine
Apparatus 10
5
TB
D
N/
A
*Refer to last page of this document for definition of terms used.PAGE 4
Page 353 of 378
FIVE YEAR CAPITAL IMPROVEMENT PLAN*
25/26 FISCAL YEAR
UKIAH VALLEY FIRE AUTHORITY
Specialized vehicles are generally designed for a specific purpose (Support/Air Unit, USAR,
Boat) utilized by the UVFA. These units play a critical role in the success of the UVFA’s
mission. The USAR (Urban Search & Rescue) is designed for natural disasters, confined
space rescue, and collapse rescue. Support/Air and USAR were based on usage of the
vehicle; it is recommended for replacement at 12,000 or 15 to 20 years of service. A
significant change, USAR-68 is currently a pull-behind trailer without a dedicated vehicle
for towing; this will be a utility truck with a crane to haul the specialty trailers
(USAR/Swiftwater rescue trailers). It will allow for a rapid response in a time sensitive
environment, with the small crane attached making the vehicle more versatile and
adaptable for any situation that team members encounter. USAR-68: recommended
replacement in 2027; the current USAR-68 trailer will be placed as surplus or utilized by
another City Department.
Additional Comments:Following UVFA Current Fleet Replacement Plan. Moved from FYE
28.
This trailer will be dedicated to swift water rescue equipment including a boat. This trailer
gives team members the ability to maintain and rapidly respond to any water rescue
incident. All water rescue equipment will be stored within the trailer, including the
inflatable boat. The trailer allows the ability to maintain all equipment in a controlled
environment.
Additional Comments:Following UVFA Current Fleet Replacement Plan. Moved from FYE
28.
M-6822 is a 2020 Ford Braun ambulance serving as our primary (first-out) EMS unit. To
extend its service life and reduce replacement costs, we recommend a remount and
refurbishment—preserving the existing ambulance module and installing it on a new
chassis. This industry-standard practice costs approximately 50% less than a new unit and
extends service life by up to 10 years.
Additional Comments:A reliable ambulance fleet is critical to emergency medical
response. Per National Fire Protection Association (NFPA) and industry standards, frontline
ambulances should be moved to reserve status after 7–10 years or 6,000 hours, and be
retired from service after 15-20 years or 12,000 hours. M-6822 is approaching that
threshold. Remounting extends its usefulness while supporting fiscal sustainability. Each
module can typically be remounted two to three times before full replacement is
necessary, allowing us to maximize capital investment while maintaining operational
readiness.
This command chief vehicle will replace C-6800 as the primary first-out response unit. The
current C-6800 will be reassigned as a reserve and utility vehicle, expanding operational
support capacity.
Additional Comments:Replacement benchmarks for UVFA response vehicles are primarily
based on usage hours—typically 6,000 hours or 7–10 years in frontline service. Full
retirement is generally recommended at 12,000 hours or 15–20 years. Additional factors
include maintenance history, operational downtime, projected future needs, and overall
cost-effectiveness.
Tech Rescue
Tow/Haul
(Specialized
Vehicle)
TB
D
TB
D
N/
A
15
0
0
S
S
t
a
t
e
S
t
.
De
f
e
r
r
e
d
TB
D
No
$ 150,000
Re
v
i
e
w
e
d
35,000$ $ 35,000
$ 260,000
Re
v
i
e
w
e
d
260,000$
Re
v
i
e
w
e
d
X
X
150,000$
Ambulance
(M-6822) Remount
/ Refurbishment
71
0
2
1
1
1
0
.
8
0
1
0
0
TB
D
N/
A
100,000$ Command/ Chief
Vehicle TB
D
TB
D
N/
A
15
0
0
S
S
t
a
t
e
S
t
r
e
e
t
Ne
w
TB
D
No
15
0
0
S
S
t
a
t
e
S
t
r
e
e
t
Ne
w
TB
D
No
$ 100,000
Re
v
i
e
w
e
d
Swiftwater Rescue
Equipment Trailer TB
D
TB
D
N/
A
15
0
0
S
S
t
a
t
e
S
t
.
De
f
e
r
r
e
d
TB
D
No
*Refer to last page of this document for definition of terms used.PAGE 5
Page 354 of 378
FIVE YEAR CAPITAL IMPROVEMENT PLAN*
25/26 FISCAL YEAR
UKIAH VALLEY FIRE AUTHORITY
This command chief vehicle will replace C-6806 as the primary first-out response unit. The
current C-6806 will be reassigned as a reserve and utility vehicle, expanding operational
support capacity.
Additional Comments:Replacement benchmarks for UVFA response vehicles are primarily
based on usage hours—typically 6,000 hours or 7–10 years in frontline service. Full
retirement is generally recommended at 12,000 hours or 15–20 years. Additional factors
include maintenance history, operational downtime, projected future needs, and overall
cost-effectiveness.
-$ 2,032,000$ -$ 2,200,000$ 295,000$ 350,000$ 4,877,000$
Project Name
Project Description
Org/Object
Project NumberAllocation to Multi-
funds
Project Status
Funding Source
Funding Identified
Funding Source Add'l
Comments
Costs to date
Estimated Costs per
Fiscal Year
Totals
Comments
City Council Status
Shovel Ready
The proposed account code where the expense will be accounted for.
Definition of terms used:
SUB-TOTAL:
The name of the project.
Provides a description and additional narrative to assist in the understanding of the need and value of the proposed project.
Project is ready to be sent out to bid.
To further explain, as necessary, the funding type used selected.
Costs spent on the project.
Costs estimated to be spent in each of the fiscal years.
The sum of the five year estimate for each project.
Additional information as needed.
"Not Reviewed"- First time that Council has been presented the project; "Reviewed" - Council has been presented the project during an agendized meeting; "Explore" - Council has reviewed and has asked staff to further explore; "Reviewed and Supported" - Council has reviewed
and supports the placement of the project on the CIP Plan; "Budget Adopted" - Council has approved the project through the Council action that takes place through either the full budget adoption process, or through a specific agendized item brought to Council.
The number assigned to track all expenses related to the project.
Indicates if the cost of the proposed cost is shared. In this case, here it will state what other funds are sharing the cost.
This indicates whether the project is "NEW", "IN PROGRESS", "ONGOING", "DEFERRED", or "COMPLETED".
The Fund the actual expense will come out of.
"Yes" indicating funding has been identified and will be available, "No" indicating funding has not yet been identified and is unavailable.
Command/ Chief
Vehicle TB
D
TB
D
N/
A
15
0
0
S
S
t
a
t
e
S
t
r
e
e
t
Ne
w
TB
D
No 100,000$ $ 100,000
Re
v
i
e
w
e
d
*Refer to last page of this document for definition of terms used.PAGE 6
Page 355 of 378
POLICE
Page 356 of 378
FIVE YEAR CAPITAL IMPROVEMENT PLAN*
25/26 FISCAL YEAR
POLICE
The Ukiah Police Department has been using the same Computer Aided
Dispatch (CAD) platform since 1998. The provider of this CAD system changed
ownership multiple times, since our initial purchase. Currently there are only 6
agencies in the state using this system and it does not have standard
functionality such as mapping. It is likely that this CAD system will be
discontinued in the future. Fortunately, the current owner of this old system is
our Records Management System provider and offers a modernization
upgrade. This would allow for the seamless flow of information from our CAD
system, Records Management System and our MDT’s. This modernization
software would also provide a mapping component to our CAD and MDT
software which is an industry standard now.
Additional Comments:Cost of project per Fiscal year may vary depending on
start date, but total cost is identified. Moved from starting in FYE 24, and
increased total project amount from $491,593. Staff is still looking for grant
funding. Additionally, current staff resources are unable to support a project
of this size. Staff has been unable to secure grant funding. There are currently
5 agencies in California using the outdated system, 3 of which are currently
switching from it. Project has been approved by Council and in progress.
Costs revised to reflect actuals, which includes Fort Bragg.
-$ 33,282$ 33,282$ 34,946$ 36,693$ 38,836$ 177,039$
34,946 36,693 38,836 $ 589,986
Bu
d
g
e
t
A
d
o
p
t
e
d
N/
A
30
0
S
e
m
i
n
a
r
y
A
v
e
.
In
P
r
o
g
r
e
s
s
Mu
l
t
i
p
l
e
Ye
s
Asset Forfeiture
Funds and Dispatch
Funds.
X 33,282 33,282
Sh
o
v
e
l
R
e
a
d
y
Or
g
/
O
b
j
INFORMATION TECHNOLOGY
Totals
Ci
t
y
C
o
u
n
c
i
l
S
t
a
t
u
s
POLICE DEPARTMENT
25/26 26/27 27/28
Pr
o
j
e
c
t
S
t
a
t
u
s
Fu
n
d
i
n
g
S
o
u
r
c
e
Fu
n
d
i
n
g
I
d
e
n
t
i
f
i
e
d
Funding Source Add'l
Comments
Pr
o
j
e
c
t
#
Al
l
o
c
a
t
i
o
n
t
o
M
u
l
t
i
-
f
u
n
d
s
Pr
o
j
e
c
t
L
o
c
a
t
i
o
n
29/30Project Name Project Description
Police Department
Computer Aided
Dispatch & Mobile
Digital Terminal
Software
20
6
2
0
2
3
1
.
5
4
3
3
0
/
.
5
4
3
2
0
18
4
4
5
Costs to date 28/29
SUB-TOTAL:
*Refer to last page of this document for definition of terms used.PAGE 1
Page 357 of 378
FIVE YEAR CAPITAL IMPROVEMENT PLAN*
25/26 FISCAL YEAR
POLICE
Annually the Police Department schedules the replacement of two patrol cars.
Typically, a patrol car lasts about 3 years before it reaches the end of it's
service life. It takes the department about a year to order, receive and outfit a
car for patrol use. By scheduling regular replacement of cars, the department
ensures we have enough cars available for use.
Additional Comments:The Department has maintained a vehicle replacement
plan of two vehicles per year, which was previously reduced due to COVID-19.
The budget has been increased from $100k yearly, as current vehicle
replacement actual cost exceeds prior budgeted amounts. This is also a
consideration of inflation. Revised PC's. Increased amount in FYE 23 from
$150k to reflect cost increase for two hybrid vehicles currently on order.
Increased future years from $150k as well in consideration of inflation.
Increased yearly budget from $175k starting in FYE 25. Have purchased 1
Honda Accord Sedan Hybrid that was available locally. Purchase of more
hybrid police vehicles challenging due to current Ford production delays. Costs
to date reflect actuals in current fiscal year.
The Ukiah Police Department has deployed Tasers since 2018, utilizing a 5-year
purchasing program to maintain current equipment and which provides
support for hardware, supplies, and technology through the term of the
agreement. The current agreement with Axon expires in 2022.
Additional Comments:As explained in our prior CIP plan, the department has
maintained a purchasing plan to support our tasers, which is expiring this year.
Unless renewed, equipment will not be repairable or supported. Yearly pricing
has increased from $15k. Unencumbered contract was awarded FYE 23.
Reduced amount in FYE 23/24/25/26/27 from $32k to reflect five-year
contract commitment that will have to be rebudgeted for the life of the
contract.
26/27 27/28 Totals
Ci
t
y
C
o
u
n
c
i
l
S
t
a
t
u
s
26,975$ 26,975$
28/29
180,000$
X
Annual Police Car
Replacement
10
0
2
0
2
1
0
.
8
0
1
0
0
185,000$ 180,000$ $ 900,000
53,334$
May explore
financing options.
Re
v
i
e
w
e
d
180,000$
$ 53,950
Re
v
i
e
w
e
d
VEHICLES, MACHINERY & EQUIPMENT
POLICE DEPARTMENT
Pr
o
j
e
c
t
#
TB
D
N/
A
30
0
S
e
m
i
n
a
r
y
A
v
e
.
Fu
n
d
i
n
g
S
o
u
r
c
e
Fu
n
d
i
n
g
I
d
e
n
t
i
f
i
e
d
Funding Source Add'l
Comments Costs to date
Al
l
o
c
a
t
i
o
n
t
o
M
u
l
t
i
-
f
u
n
d
s
Pr
o
j
e
c
t
L
o
c
a
t
i
o
n
Pr
o
j
e
c
t
S
t
a
t
u
s
Project Name Project Description
Or
g
/
O
b
j
Ge
n
e
r
a
l
29/30
X175,000$
Sh
o
v
e
l
R
e
a
d
y
25/26
Replace Tasers N/
A
10
0
2
0
2
1
0
.
5
4
1
0
0
18
3
4
5
30
0
S
e
m
i
n
a
r
y
A
v
e
.
On
g
o
i
n
g
On
g
o
i
n
g
Ge
n
e
r
a
l
Ye
s
Ye
s
*Refer to last page of this document for definition of terms used.PAGE 2
Page 358 of 378
FIVE YEAR CAPITAL IMPROVEMENT PLAN*
25/26 FISCAL YEAR
POLICE
The Ukiah Police Department has deployed body-cameras to memorialize
officer contacts, criminal conduct, and investigative activities for more than 10
years. These video and audio recordings are used as evidence in criminal and
civil cases, as well as for internal quality assurance. The current purchasing
program expires in 2023, and provides for evidence storage, current and
reliable equipment, and support for hardware and software for the term of the
agreement.
Additional Comments:As explained in our prior CIP plan, the department has
maintained a purchasing plan to support our body worn cameras, which is
expiring in May of 2023. Unless renewed, equipment will not be repairable or
supported, essentially making them inoperable. Due to the fact that our tasers
are also due for renewal, the department is exploring a bundling option as a
cost saving measure. Overall cost has increased from $79k.Unencumbered
contract was awarded FYE 23. Reduced amount in FYE 23/24/25/26/27 from
$52k to reflect five-year contract commitment that will have to be rebudgeted
for the life of the contract.
The Ukiah Police Department would like to purchase and implement an
additional 14 17 Flock cameras in or around the Ukiah City Limits to help with
solving felony crimes occurring in our community.
Additional Comments:Flock cameras have been proven to assist officers in
locating stolen vehicles, wanted persons and helped in solve crimes around the
City of Ukiah. Currently we have some areas of the City of Ukiah that are not
covered by Flock Cameras. Unsuccessful with finding grant funding so far.
Updated estimate of cameras is 17, 4 of which are portable. Increased funding
from $41k, and moved from FYE 24. Deferred to FYE 26.
The Ukiah Police Department contracts with Motorola for the dispatch radio
console software and services. Currently, the radio console software is out of
date and the service contract is expired, with no warranty service or after
hours support. In FYE 26, the department would like to enter into a contract
with Motorola to bring the dispatch radio console software up to date with the
Astro 25 K-Core system upgrade and renew the warranty service.
Additional Comments:The cost per year may vary depending on the start
date; however, the projected initial amount for the FYE 26 is $229,225, with an
annual service rate beginning at $43,016 the second year and increasing 5%
over the five year period.
148,631$ 573,967$ 387,308$ 310,952$ 312,631$ 286,056$ 1,684,540$
Re
v
i
e
w
e
d
X
X
SUB-TOTAL:
48,056$
$ 95,908
Re
v
i
e
w
e
d
46,307$
Flock Cameras
10
0
2
0
2
1
0
.
5
4
1
0
0
18
4
8
3
95,297$ 47,954$ 47,954$
Continue to seek
grant funding.
44,628$ $ 414,232
53,000$ 53,000$ 53,000$
Replace Body
Cameras
10
0
2
0
2
1
0
.
5
4
1
0
0
18
3
4
6
N/
A
30
0
S
e
m
i
n
a
r
y
A
v
e
.
On
g
o
i
n
g
Ge
n
e
r
a
l
Ye
s
Ne
w
Ge
n
e
r
a
l
No
N/
A
30
0
S
e
m
i
n
a
r
y
A
v
e
.
61,450$ $ 220,450
Re
v
i
e
w
e
d
Dispatch Radio
Consoles
20
6
2
0
2
3
1
.
5
4
3
2
0
18
4
8
4
N/
A
30
0
S
e
m
i
n
a
r
y
A
v
e
.
Ne
w
TB
D
No
Exploring financing
options and/or use
of SLEF funds.
229,225$ 46,016$
*Refer to last page of this document for definition of terms used.PAGE 3
Page 359 of 378
FIVE YEAR CAPITAL IMPROVEMENT PLAN*
25/26 FISCAL YEAR
POLICE
Project Name
Project Description
Org/Object
Project Number
Allocation to Multi-
funds
Project Status
Funding Source
Funding Identified
Funding Source Add'l
Comments
Costs to date
Estimated Costs per
Fiscal Year
Totals
Comments
City Council Status
Shovel Ready
The proposed account code where the expense will be accounted for.
Definition of terms used:
The name of the project.
Provides a description and additional narrative to assist in the understanding of the need and value of the proposed project.
Project is ready to be sent out to bid.
To further explain, as necessary, the funding type used selected.
Costs spent on the project.
Costs estimated to be spent in each of the fiscal years.
The sum of the five year estimate for each project.
Additional information as needed.
"Not Reviewed"- First time that Council has been presented the project; "Reviewed" - Council has been presented the project during an agendized meeting; "Explore" - Council has reviewed and has asked staff to further explore; "Reviewed and Supported" - Council
has reviewed and supports the placement of the project on the CIP Plan; "Budget Adopted" - Council has approved the project through the Council action that takes place through either the full budget adoption process, or through a specific agendized item brought to
Council.
The number assigned to track all expenses related to the project.
Indicates if the cost of the proposed cost is shared. In this case, here it will state what other funds are sharing the cost.
This indicates whether the project is "NEW", "IN PROGRESS", "ONGOING", "DEFERRED", or "COMPLETED".
The Fund the actual expense will come out of.
"Yes" indicating funding has been identified and will be available, "No" indicating funding has not yet been identified and is unavailable.
*Refer to last page of this document for definition of terms used.PAGE 4
Page 360 of 378
PUBLIC WORKS
Page 361 of 378
FIVE YEAR CAPITAL IMPROVEMENT PLAN*
25/26 FISCAL YEAR
PUBLIC WORKS
Complete renovation of existing Corporation Yard, teardown of all accessory
buildings and build new structures for Streets, Water & Sewer staff and
whatever else is deemed necessary from study.
Add'l Comments:Needs Assessment for Corp Yard Facility Moved from FYE 21
due to COVID-19. Moved from FYE 23. Estimated cost in 21/22 is for plans and
specs/study work. Design contract has been awarded for $1.2M. Moved from
FYE 23. Reduced funding by amount of design contract. Staff exploring
opportunity of new corp yard facility off Airport property. Staff has
determined to focus on purchasing an existing structure to retrofit. Updated
costs to date from $27,725, and updated amount in FYE 26 from $12k to reflect
total amount of bond funds available.
The tiles in the bathrooms at the Civic Center have come loose and are creating
a tripping hazard. Tile needs to be removed and replaced. Cement floor needs
to be treated to exclude calcium intrusion.
Add'l Comments:Moved to FYE 22 due to COVID-19. Moved from FYE 22.
Moved from FYE 23. Nearly all items on pause waiting for the BofA building
and planning of moving departments around. Unsure of what needs the Civic
Center will need to address. CM hold. Moved from FYE 24. Moved from FYE
25, and increased from $35k.
Roof and skylights are showing signs of failure. Failed over dispatch and a
temporary tarp roof was implemented.
Add'l Comments:Department estimates roof replacement/repair cost at
$400,000; The intent here is to set aside $100k every year through the cost
allocation for the ultimate roof replacement in final year of set aside, thus not
reflecting an actual budgeted amount in each set-aside year. Staff asked for an
amendment in Dec. '22 to amend FYE 23 budget by $40k to take care of area
above Police dispatch, which has been completed. Adding and additional
$100k set aside, for a total of five years. Currently on pause waiting for the
BofA building and planning of moving departments around. Unsure of what
needs the Civic Center will need to address. Total project cost: $500,000.
The insulation in the exterior parking cover has failed that cover the public
safety vehicles. To protect police vehicles and improve aesthetics.
Add'l Comments:Moving from FYE 23.Nearly all items on pause waiting for
the BofA building and planning of moving departments around. Unsure of what
needs the Civic Center will need to address. Moved from FYE 24. Moved from
FYE 25. Total project cost: $35,000.
35,000$
X
Re
v
i
e
w
e
d
X $ 35,000
$ 500,000
Civic Center
Bathroom Tile
20
8
2
4
7
0
0
.
8
0
2
2
0
18
1
0
7
N/
A
30
0
S
e
m
i
n
a
r
y
A
v
e
.
De
f
e
r
r
e
d
Bu
i
l
d
i
n
g
F
u
n
d
R
e
s
e
r
v
e
s
Ye
s
Funded by Yearly
Cost Allocation Set-
Aside to Building
Maintenance
Reserves
FACILITIES/BUILDINGS/LAND
170,890$
20
8
2
4
3
0
0
.
8
0
2
2
0
18
1
9
0
N/
A
13
2
0
A
i
r
p
o
r
t
R
d
.
In
P
r
o
g
r
e
s
s
Se
r
i
e
s
2
0
2
2
L
e
a
s
e
R
e
v
B
o
n
d
s
Ye
s Bond Funds
Costs to date
Corporation Yard
Renovation Project
PUBLIC WORKS DEPARTMENT
25/26 26/27 27/28
Pr
o
j
e
c
t
S
t
a
t
u
s
Fu
n
d
i
n
g
S
o
u
r
c
e
Fu
n
d
i
n
g
I
d
e
n
t
i
f
i
e
d
Funding Source Add'l
Comments
Pr
o
j
e
c
t
#
Al
l
o
c
a
t
i
o
n
t
o
M
u
l
t
i
-
f
u
n
d
s
Pr
o
j
e
c
t
L
o
c
a
t
i
o
n
$ 13,329,110
Project Name Project Description 29/30
Or
g
/
O
b
j
28/29
40,000$
18
3
1
9
N/
A
30
0
S
e
m
i
n
a
r
y
A
v
e
.
Civic Center Police
Parking Cover
Insulation
Replacement
20
8
2
4
7
0
0
.
5
6
3
0
0
N/
A
30
0
S
e
m
i
n
a
r
y
A
v
e
.
De
f
e
r
r
e
d
20
8
2
4
7
0
0
.
8
0
2
2
0
Civic Center Roof
Replacement
In
t
e
r
n
a
l
A
l
l
o
c
a
t
i
o
n
s
Funded by Yearly
Cost Allocation Set-
Aside to Building
Maintenance
Reserves
18
3
2
0
Ye
s
De
f
e
r
r
e
d
In
t
e
r
n
a
l
A
l
l
o
c
a
t
i
o
n
s
Funded by Yearly
Cost Allocation Set-
Aside to Building
Maintenance
Reserves
Ye
s
Sh
o
v
e
l
R
e
a
d
y
Totals
Ci
t
y
C
o
u
n
c
i
l
S
t
a
t
u
s
37,484$
Re
v
i
e
w
e
d
500,000$
Re
v
i
e
w
e
d
$ 40,000
13,329,110$
Re
v
i
e
w
e
d
X
*Refer to last page of this document for definition of terms used.PAGE 1
Page 362 of 378
FIVE YEAR CAPITAL IMPROVEMENT PLAN*
25/26 FISCAL YEAR
PUBLIC WORKS
HVAC units are aging and failures are imminent.
Add'l Comments:Replace two units per year. Nearly all items on pause
waiting for the BoFA building and planning of moving departments around.
Unsure of what needs the Civic Center will need to address. CM hold. Moved
from FYE 24. Total project cost: $250,000.
Currently the Ukiah Police Department parks their vehicles, enters and exits
the station on the south side of the Civic Center. This area is unsecured and a
high security risk to those entering and exiting the building & vehicles.
Securing the area with fencing and gates that only UPD and Staff have access
to will provide the necessary safety needed for the UPD. Fencing and a gate
would be installed near the entrance at Oak Street, follow the driveway to the
Civic Center building. An additional gate would be installed near the Fire bay
doors closer to Dora Street and run down the driveway back toward Oak
Street.
Add'l Comments:Prioritization and funding source(s) under review;
Department estimate/request is $200,000; Project is contingent on the
identification of a non General Fund source. Moved from FYE 21 due to COVID-
19. Moved from FYE 22 due to COVID-19 and funding restriction. Nearly all
items on pause waiting for the BofA building and planning of moving
departments around. Unsure of what needs the Civic Center will need to
address.
Doors need replacing.
Add'l Comments:Doors need replacing. CM hold. Moving from FYE 24.$50k
budgeted and utilized in FYE 25. Total project cost: $100,000.
Install Police Department entrances and exits with key fobs and access cards.
Add'l Comments:This is already being utilized at the Civic Center and Annex,
providing a high level of security. Moved from FYE 25. Due to the timing and
need for coordination with the B of A building remodel and the Corporation
Yard property purchase and renovation, moving from FYE 26.
Office walls and doors for easter side of the main Civic Center.
Add'l Comments:
208,374$ 13,544,110$ 1,135,000$ 50,000$ -$ -$ 14,329,110$
$ 50,000
Re
v
i
e
w
e
d
X
CardLock Phase II
20
8
2
4
7
0
0
.
8
0
2
2
0
15
0
1
9
N/
A $ 85,000
Re
v
i
e
w
e
d
X
Roll-up Bay Door -
Central Fire Station
20
8
2
4
7
0
0
.
5
6
3
0
0
18
4
1
7
N/
A
30
0
S
e
m
i
n
a
r
y
A
v
e
.
In
P
r
o
g
r
e
s
s
In
t
e
r
n
a
l
Ye
s
Funded by Yearly
Cost Allocation Set-
Aside to Building
Maintenance
Reserves
50,000$
$ 40,000
Re
v
i
e
w
e
d
Indirect Cost
Allocation 85,000$
30
0
S
e
m
i
n
a
r
y
A
v
e
.
In
P
r
o
g
r
e
s
s
In
t
e
r
n
a
l
A
l
l
o
c
a
t
i
o
n
s
20
8
2
4
7
0
0
.
8
0
2
2
0
18
4
8
5
N/
A
30
0
S
e
m
i
n
a
r
y
A
v
e
.
Ne
w
No No 40,000$ Indirect Cost
Allocation
$ -
Re
v
i
e
w
e
d
R
e
v
i
e
w
e
d
X50,000$ 50,000$ 50,000$
18
1
8
7
N/
A
30
0
S
e
m
i
n
a
r
y
A
v
e
.
De
f
e
r
r
e
d
Security Fencing at
Ukiah Police
Department
Parking/Entrance/Ex
it Areas 20
8
2
4
7
0
0
.
8
0
2
2
0
Civic Center HVAC
Replacement
20
8
2
4
7
0
0
.
5
6
3
0
0
18
4
1
9
N/
A
30
0
S
e
m
i
n
a
r
y
A
v
e
.
Ne
w
R
e
v
e
n
u
e
s
No
Fiscal Year Allocation
TBD
In
t
e
r
n
a
l
A
l
l
o
c
a
t
i
o
n
s
De
f
e
r
r
e
d
Ye
s
Funded by Yearly
Cost Allocation Set-
Aside to Building
Maintenance
Reserves
$ 250,000
Ye
s
Civic Center Walled
Offices
SUB-TOTAL:
*Refer to last page of this document for definition of terms used.PAGE 2
Page 363 of 378
FIVE YEAR CAPITAL IMPROVEMENT PLAN*
25/26 FISCAL YEAR
PUBLIC WORKS
This project will permanently close the Landfill Disposal site per Federal
Mandates.
Add'l Comments:Project specifics will require additional Council review.
Moved from FYE 20 to FYE 21. EIR Litigation in progress. Construction
projected for FYE 22 so moved from FYE 21. Moved from FYE 22 - ongoing
litigation. Moved from FYE 23. Litigation has been slow, likely no movement
until next year or later. Moved from FYE 24. Possibly winter of FYE 25. Moved
from FYE 25.
Well abandonment at Corp Yard. To be performed prior to the October 2025
deadline per the Water Board.
Additional Comments: To be reimbursed through insurance claim.
Remediation at the site of the City gas plant.
Additional Comments:
-$ 10,603,287$ -$ -$ -$ -$ 10,603,287$
$ 30,000
Re
v
i
e
w
e
d
X
$ 10,343,287
Re
v
i
e
w
e
d
X
$ 230,000 $ 230,000
Re
v
i
e
w
e
d
X
28/29
Ye
s
No
Ye
s Insurance Proceeds
$ 10,343,287
Pr
o
j
e
c
t
#
Al
l
o
c
a
t
i
o
n
t
o
M
u
l
t
i
-
f
u
n
d
s
Pr
o
j
e
c
t
L
o
c
a
t
i
o
n
Ye
s
Leslie Street
Remediation Plan
10
0
2
4
2
1
0
.
5
2
1
0
0
18
4
9
6
N/
A
Le
s
l
i
e
S
t
r
e
e
t
Ne
w
Ye
s
Landfill Closure
70
2
2
4
5
0
0
.
8
0
2
3
0
18
0
2
5
N/
A
31
0
0
V
i
c
h
y
S
p
r
i
n
g
s
I
n
P
r
o
g
r
e
s
s
Cu
r
r
e
n
t
R
e
v
e
n
u
e
s
UST Well
Abandonment
20
8
2
4
3
0
0
.
5
2
1
0
0
18
4
8
6
N/
A
13
2
0
A
i
r
p
o
r
t
R
d
.
Ne
w
SUB-TOTAL:
Ci
t
y
C
o
u
n
c
i
l
S
t
a
t
u
s
Funding Source Add'l
Comments
PUBLIC WORKS DEPARTMENT
Sh
o
v
e
l
R
e
a
d
y
Fu
n
d
i
n
g
I
d
e
n
t
i
f
i
e
d
Project Name Project Description
Or
g
/
O
b
j
Pr
o
j
e
c
t
S
t
a
t
u
s
29/3026/2725/26
$ 30,000
Fu
n
d
i
n
g
S
o
u
r
c
e
INFRASTRUCTURE
Costs to date Totals27/28
*Refer to last page of this document for definition of terms used.PAGE 3
Page 364 of 378
FIVE YEAR CAPITAL IMPROVEMENT PLAN*
25/26 FISCAL YEAR
PUBLIC WORKS
This project will improve East Clay Street from Main Street to the Railroad
Crossing in order to facilitate the development of the new Courthouse site. This
project includes water, sewer, pedestrian facilities and drainage facilities as
well as reconstruction of the street section.
Add'l Comments:Introduced and discussed at the January 16, 2019 Council
meeting. Moved from FYE 21. Moved from FYE 23. Moved from FYE 25 to
align closer to Courthouse construction. Moved out 2 years from FYE 26 due to
anticipated resources. Incorporated into scope of grant application for Leslie
St/Clay St. Will know if awarded around May/June 2025. Would be
constructed in FYE 26.
This will update striping on streets in selected areas.
Add'l Comments:Ongoing work. Increased cost from $60k to $80k for
additional striping for newer projects and to promote pedestrian, cyclist and
motorist safety. Moved out 2 years from FYE 26 due to anticipated resources.
Increased costs from $80k in FYE 28 and 29.
This project will complete the environmental, ROW, and design phases for a
roundabout at Low Gap Road and N. Bush St. Construction phase not currently
funded.
Add'l Comments:Design authorized, but project requires additional Council
review. Moved from FYE 22, and reduced from $1.5 mil due to COVID-19.
Moved from FYE 21. Moved from FYE 22 to FYE 23 and FYE 24 due to delays in
grant processing. Moved from FYE 24. To happen after completion of RWP
Phase 4 in this area.
This project will improve the Streets network.
Add'l Comments:Moved out 2 years from FYE 26 due to anticipated
resources. Moved up from FYE 28 and 29. Increased costs for both years from
$400k.
This project will replace the water main, sewer main and include
reconstruction and paving of the overlay, additional sidewalks and ADA
accessibility.
Add'l Comments:RFP completed and contract awarded to GHD for design in
February of 2022. Scope greatly changed due to EUD undergrounding, moved
from FYE 23. Moved from FYE 25. PG&E and San District.
29/30
Street Striping
$ 1,000,000
Re
v
i
e
w
e
d
Talmage Road
Rehabilitation
Project
25
2
2
4
2
2
0
.
8
0
2
3
0
18
3
1
0
N/
A
Ta
l
m
a
g
e
R
o
a
d
Ne
w 1,000,000$
$ 100,000
27/28 28/29
$ 100,000
800,000$ 800,000$
Re
v
i
e
w
e
d
Measure Y
Ye
s TBD
$ 1,600,000
TB
D
26/27
Ye
s
PUBLIC WORKS DEPARTMENT
Low Gap Road and
North Bush Street
Roundabout
18
2
5
1
N/
A
Va
r
i
o
u
s
S
t
r
e
e
t
s
On
g
o
i
n
g
Sp
e
c
i
a
l
R
e
v
e
n
u
e
50
9
2
4
2
1
0
.
8
0
2
3
0
15
0
2
4
N/
A
Pr
o
j
e
c
t
S
t
a
t
u
s
Fu
n
d
i
n
g
S
o
u
r
c
e
Totals
$ 5,800,000
Re
v
i
e
w
e
d
X
X $ 200,000
$ -
X
Re
v
i
e
w
e
d
Slurry Seal Project
Sp
e
c
i
a
l
Ye
s Measure Y
Fu
n
d
i
n
g
I
d
e
n
t
i
f
i
e
d
Funding Source Add'l
Comments Costs to date
Ci
t
y
C
o
u
n
c
i
l
S
t
a
t
u
s
Sh
o
v
e
l
R
e
a
d
y
12
0
2
4
2
0
0
.
5
2
1
0
0
18
3
3
2
N/
A
18
1
2
8
N/
A
12
0
2
4
2
0
0
.
5
2
1
0
0
1
2
0
2
4
2
0
0
.
8
0
2
3
0
Gr
a
n
t
/
O
t
h
e
r
No
CalTrans - Local
Partnership Program
with 58.2% Match -
UNFUNDED
Lo
w
G
a
p
R
d
&
N
.
B
u
s
h
In
P
r
o
g
r
e
s
s
Sp
e
c
i
a
l
R
e
v
e
n
u
e
s
Ye
s MCOG Revenues 250,000$
Va
r
i
o
u
s
S
t
r
e
e
t
s
On
g
o
i
n
g
Cl
a
y
a
n
d
L
e
s
l
i
e
S
t
r
e
e
t
Ne
w
STREETS & RIGHTS-OF-WAY
Re
v
i
e
w
e
d
East Clay/Leslie
Street Improvement
Project
X
Project Name Project Description
Or
g
/
O
b
j
Pr
o
j
e
c
t
#
Al
l
o
c
a
t
i
o
n
t
o
M
u
l
t
i
-
f
u
n
d
s
Pr
o
j
e
c
t
L
o
c
a
t
i
o
n
25/26
*Refer to last page of this document for definition of terms used.PAGE 4
Page 365 of 378
FIVE YEAR CAPITAL IMPROVEMENT PLAN*
25/26 FISCAL YEAR
PUBLIC WORKS
Street reconstruction and overlay on Waugh Land from Gobbi to Talmage
Road.
Additional Comments:
Street rehabilitation work and street improvements.
Additional Comments:
Dora Street rehabilitation from Washington to Luce Avenue.
Additional Comments:
250,000$ -$ -$ 3,900,000$ 3,900,000$ -$ 13,600,000$
Dump Truck Replacement for 3 years. This equipment is used to maintain and
repair the Infrastructure for our citizens.
Add'l Comments:Moved from FYE 22 due to COVID-19. Moved from FYE 24,
and will set-aside $175k in FYE 25 and 26 … with purchase in FYE 27. Increased
total amount from $500k. Moved from FYE 27.
-$ -$ -$ 525,000$ -$ -$ 525,000$
Dump Truck
Replacement
20
8
2
4
3
0
0
.
8
0
1
0
0
TB
D
N/
A
13
2
0
A
i
r
p
o
r
t
R
d
.
Ne
w
In
t
e
r
n
a
l
S
e
r
v
i
c
e
Ye
s
Department plans to
set aside funds for
this replacement.
28/29
$ 2,000,000 N/
A
Pr
o
j
e
c
t
#
Fu
n
d
i
n
g
S
o
u
r
c
e
2,000,000$ $ 2,000,000
Re
v
i
e
w
e
d
$ 525,000
Re
v
i
e
w
e
d
X
$ 1,000,000
Re
v
i
e
w
e
d
2,000,000$
TBD
525,000$
29/30
TBD 1,000,000$
TB
D
N/
A
Wa
u
g
h
L
a
n
e
Ne
w
TB
D
No
Hastings /
Commerce
Rehabilitation TB
D
TB
D
N/
A
Ha
s
t
i
n
g
s
/
C
o
m
m
e
r
c
e
Ne
w
TB
D
No
SUB-TOTAL:
Waugh Lane Street
Reconstruction and
Overlay TB
D
TB
D
Pr
o
j
e
c
t
L
o
c
a
t
i
o
n
TB
D
PUBLIC WORKS DEPARTMENT
Sh
o
v
e
l
R
e
a
d
y
VEHICLES, MACHINERY & EQUIPMENT
Ci
t
y
C
o
u
n
c
i
l
S
t
a
t
u
s
TBD
Re
v
i
e
w
e
d
TotalsProject Description 26/27
Funding Source Add'l
Comments Costs to date 27/28
Ne
w
No
25/26
Wa
u
g
h
L
a
n
e
Fu
n
d
i
n
g
I
d
e
n
t
i
f
i
e
d
SUB-TOTAL:
Project Name
Or
g
/
O
b
j
Pr
o
j
e
c
t
S
t
a
t
u
s
Al
l
o
c
a
t
i
o
n
t
o
M
u
l
t
i
-
f
u
n
d
s
Dora Street
Rehabilitation TB
D
*Refer to last page of this document for definition of terms used.PAGE 5
Page 366 of 378
FIVE YEAR CAPITAL IMPROVEMENT PLAN*
25/26 FISCAL YEAR
PUBLIC WORKS
Project Name
Project Description
Org/Object
Project Number
Allocation to Multi-
funds
Project Status
Funding Source
Funding Identified
Funding Source Add'l
Comments
Costs to date
Estimated Costs per
Fiscal Year
Totals
Comments
City Council Status
Shovel Ready
Definition of terms used:
The proposed account code where the expense will be accounted for.
The name of the project.
Provides a description and additional narrative to assist in the understanding of the need and value of the proposed project.
Project is ready to be sent out to bid.
To further explain, as necessary, the funding type used selected.
Costs spent on the project.
Costs estimated to be spent in each of the fiscal years.
The sum of the five year estimate for each project.
Additional information as needed.
"Not Reviewed"- First time that Council has been presented the project; "Reviewed" - Council has been presented the project during an agendized meeting; "Explore" - Council has reviewed and has asked staff to further explore; "Reviewed and Supported" - Council has reviewed
and supports the placement of the project on the CIP Plan; "Budget Adopted" - Council has approved the project through the Council action that takes place through either the full budget adoption process, or through a specific agendized item brought to Council.
The number assigned to track all expenses related to the project.
Indicates if the cost of the proposed cost is shared. In this case, here it will state what other funds are sharing the cost.
This indicates whether the project is "NEW", "IN PROGRESS", "ONGOING", "DEFERRED", or "COMPLETED".
The Fund the actual expense will come out of.
"Yes" indicating funding has been identified and will be available, "No" indicating funding has not yet been identified and is unavailable.
*Refer to last page of this document for definition of terms used.PAGE 6
Page 367 of 378
WATER RESOURCES
Page 368 of 378
FIVE YEAR CAPITAL IMPROVEMENT PLAN*
25/26 FISCAL YEAR
WATER RESOURCES
Improve Well 3 building enclosure.
Add'l Comments:
Replace roof at the Water Treatment Plant.
Add'l Comments:
Cover for the AWT Chorine Contact Basin - big car port.
Add'l Comments: Revised info to change project from WTP to WWTP.
-$ 250,000$ -$ -$ 150,000$ -$ 400,000$
Plan for water main replacements throughout the City, performed in
conjunction with street improvement projects.
Add'l Comments:Added funding for FYE 25 and FYE 26. Reduced FYE 22 from
$1.5M. Removed $1.5M for FYE 23, as funds will be used for this purpose in
Streetscape Ph 2 programmed for next year. Moved from FYE 26 due to current
lack of resources.
$ 150,000
Re
v
i
e
w
e
d
150,000$
SUB-TOTAL:
WATER RESOURCES DEPARTMENT
AWTCCB Cover
84
4
2
7
2
2
2
.
8
0
2
3
0
TB
D
N/
A
30
0
P
l
a
n
t
R
o
a
d
Ne
w
Wa
s
t
e
w
a
t
e
r
F
u
n
d
Ye
s
Water Main
Replacements
On
g
o
i
n
g
Wa
t
e
r
No $ 1,500,000
82
1
2
7
1
1
3
.
8
0
2
3
0
18
0
7
2
N/
A
Va
r
i
o
u
s
Re
v
i
e
w
e
d
FACILITIES/BUILDINGS/LAND
Totals
Ci
t
y
C
o
u
n
c
i
l
S
t
a
t
u
s
WATER RESOURCES DEPARTMENT
25/26 26/27 27/28
Pr
o
j
e
c
t
S
t
a
t
u
s
Fu
n
d
i
n
g
S
o
u
r
c
e
Fu
n
d
i
n
g
I
d
e
n
t
i
f
i
e
d
Funding Source Add'l
Comments
Pr
o
j
e
c
t
#
Al
l
o
c
a
t
i
o
n
t
o
M
u
l
t
i
-
f
u
n
d
s
Pr
o
j
e
c
t
L
o
c
a
t
i
o
n
Project Name Project Description Costs to date
Sh
o
v
e
l
R
e
a
d
y
Or
g
/
O
b
j
29/3028/29
100,000$ $ 100,000
Re
v
i
e
w
e
d
XWell 3
Improvements
82
1
2
7
1
1
5
.
8
0
2
2
0
18
4
9
7
N/
A
Vi
c
h
y
S
p
r
i
n
g
s
R
d
.
Ne
w
Wa
t
e
r
F
u
n
d
Ye
s 150,000$ $ 150,000
Sh
o
v
e
l
R
e
a
d
y
Replace Roof at
WTP
82
1
2
7
1
1
5
.
8
0
2
2
0
18
4
9
8
N/
A X
93
5
R
i
v
e
r
S
t
r
e
e
t
Ne
w
Wa
t
e
r
F
u
n
d
Ye
s
$ 1,500,000
Re
v
i
e
w
e
d
X
INFRASTRUCTURE
Project Name Project Description
Or
g
/
O
b
j
Pr
o
j
e
c
t
#
Al
l
o
c
a
t
i
o
n
t
o
M
u
l
t
i
-
f
u
n
d
s
Costs to date Totals
Pr
o
j
e
c
t
L
o
c
a
t
i
o
n
Pr
o
j
e
c
t
S
t
a
t
u
s
Fu
n
d
i
n
g
S
o
u
r
c
e
Fu
n
d
i
n
g
I
d
e
n
t
i
f
i
e
d
28/29
Ci
t
y
C
o
u
n
c
i
l
S
t
a
t
u
s
27/2825/26 26/27
Funding Source Add'l
Comments 29/30
*Refer to last page of this document for definition of terms used.PAGE 1
Page 369 of 378
FIVE YEAR CAPITAL IMPROVEMENT PLAN*
25/26 FISCAL YEAR
WATER RESOURCES
This project will provide an additional source of groundwater to increase our
system redundancy during periods of surface water scarcity.
Add'l Comments:Feasibility study in progress, test well drilling in spring of FYE
25, construction summer of FYE 26. Moved from FYE 26 due to current lack of
resources.
Remove and Replace Seal on Wash Water Basins
Add'l Comments:Moved from FYE 21. Moved from FYE 22, and increased from
$40k due to inflation. Moved to FYE 25 due to budgetary constraints.Revised
project name as the basins are in more need of repair. Wash basins can be
addressed by staff.
Recondition the levees on the Percolation Ponds.
Add'l Comments:Eliminated $200k for 2 prior years due to COVID-19.
Changing scope of project to excavating bottom of perc ponds and grading.
Revised project name from "Recondition Levees" as well. Received and
estimate of $1M for this project so revised from $200k, and pushed out from
FYE 26. Will revisit.
Replace the 16" steel water and sewer main, from PZ1 to Bush Street
84
4
2
7
2
2
2
.
8
0
2
3
0
$ 1,500,000
Add'l Comments:Moved from FYE 25. Increased overall project amount from
$1M.
82
1
2
7
1
1
5
.
8
0
2
3
0
$ 1,500,000
This project will improve East Clay Street from Main Street to the Railroad
Crossing in order to facilitate the developmentof the new Courthouse site. This
project includeswater, sewer, pedestrian facilities and drainage facilities as well
as reconstruction of the street section.
84
4
2
7
2
2
2
.
8
0
2
3
0
Add'l Comments:Public Works applied for a CalTrans Local Partnership
Program grant. Will know if awarded around May/June 2025. If awarded,
Water and Sewer funds will be part of the required match for the grant.
82
1
2
7
1
1
5
.
8
0
2
3
0
-$ 60,000$ -$ 3,000,000$ 3,000,000$ 1,500,000$ 8,410,000$
N
e
w
Wa
t
e
r
Ye
s $ 3,000,000
Re
v
i
e
w
e
d
X
Currently unfunded
until results of
CalTrans Local
Partnership Program
Grant are known.
SUB-TOTAL:
No $ 850,000
Re
v
i
e
w
e
d
X
X
$ 60,000
Re
v
i
e
w
e
d
I
n
P
r
o
g
r
e
s
s
X
X
Re
v
i
e
w
e
d
$ 1,500,000 $ 1,500,000
N
e
w
Wa
s
t
e
w
a
t
e
r
F
u
n
d
Ye
s
N
e
w
Wa
t
e
r
/
S
e
w
e
r
Replace Water and
Sewer Main - PZ1
to Bush TB
D
East Clay/Leslie
Street
Improvement
Project
NA
30
0
P
l
a
n
t
R
o
a
d
N
e
w
Wa
s
t
e
w
a
t
e
r
F
u
n
d
Ye
s
Wa
t
e
r
F
u
n
d
No
Develop Additional
Groundwater
Facilities
82
2
2
7
1
1
5
.
8
0
2
3
0
18
4
2
5
N/
A
TB
D
N/
A
Bu
s
h
S
t
r
e
e
t
N/
A
Bu
s
h
S
t
r
e
e
t
18
1
9
2
N/
A
30
0
P
l
a
n
t
R
o
a
d
18
4
4
7
TB
D
IPS Liner
Replacement
84
0
2
7
2
2
5
.
8
0
2
3
0
Recondition Perc
Ponds
84
0
2
7
2
2
5
.
8
0
2
3
0
$ 1,500,000 $ 1,500,000
Re
v
i
e
w
e
d
$ 60,000
*Refer to last page of this document for definition of terms used.PAGE 2
Page 370 of 378
FIVE YEAR CAPITAL IMPROVEMENT PLAN*
25/26 FISCAL YEAR
WATER RESOURCES
This project will replace chlorine gas at the Water Treatment Plant and convert
to Liquid Chlorine for safety reasons
Add'l Comments:Was budgetedFYE 20, moved to start in FYE 21 due to COVID-
19. Moved $270k from FYE 22. Moved $50k from FYE 21. Moved $50k from
FYE 22. Moved from FYE 23. Move from starting FYE 24. Due to other
priorities, moving this from FYE 26. Due to other priorities, this has beenmoved
out from FYE 26.
The current vehicle's useful is expected to be exceeded in future years and will
need replaced
82
0
2
7
1
1
4
.
8
0
1
0
0
Wa
t
e
r
F
u
n
d
$ 45,000
Add'l Comments:Increased amounts in both Water and Sewer from $30k each
due to inflation. EV is not an option at this time due to the heavy duty needs.
Moved from FYE 23. Revised total price from $80k. Added (1) to the project
name, as an additional truck is being requested further down.
84
0
2
7
2
2
1
.
8
0
1
0
0
Wa
s
t
e
w
a
t
e
r
F
u
n
d
$ 45,000
The current vehicle's useful life is expected to be exceeded in future years and
will need replaced
82
0
2
7
1
1
4
.
8
0
1
0
0
Wa
t
e
r
F
u
n
d
$ 45,000
Add'l Comments:Increased amounts in both Water and Sewer from $20k each
due to inflation. Electric vehicle. Moved from FYE 24.Revised total price from
$45k. Can be gas due to CARB exemption.
84
0
2
7
2
2
1
.
8
0
1
0
0
Wa
s
t
e
w
a
t
e
r
F
u
n
d
$ 45,000
Methane Scrubbersare neededin order to clean the methane gas to provide an
alternate energy source to operate the boilers at the Wastewater Treatment
Plant, which will in turn decrease the City's energy cost at the plant.
Add'l Comments:Moved from FYE 22 due to COVID-19. Moved from FYE 26 -
more research needs to be done.
Re
v
i
e
w
e
d
R
e
v
i
e
w
e
d
Pr
o
j
e
c
t
S
t
a
t
u
s
27/28 28/29
$ 90,000
$ 270,000
Costs to date 29/30
Al
l
o
c
a
t
i
o
n
t
o
M
u
l
t
i
-
f
u
n
d
s
26/27
Ne
w
Ye
s
18
1
3
3
N/
A
93
5
R
i
v
e
r
S
t
r
e
e
t
De
f
e
r
r
e
d
Wa
t
e
r
F
u
n
d
Ye
s
Replace
Water/Sewer
Operations Lead
Worker Truck -
Shared Cost
TB
D
Ye
s
13
2
0
A
i
r
p
o
r
t
R
o
a
d
Replace
Water/Sewer
Operations Call
Truck - Shared Cost V3
7
5
3
X
270,000$
25/26
WATER RESOURCES DEPARTMENT
Sh
o
v
e
l
R
e
a
d
y
VEHICLES, MACHINERY & EQUIPMENT
Pr
o
j
e
c
t
L
o
c
a
t
i
o
n
Convert Chlorine
Gas to Liquid
Chlorine at Water
Treatment Plant
82
1
2
7
1
1
5
.
8
0
1
0
0
Project Name Project Description
1,500,000$ $ 1,500,000
Re
v
i
e
w
e
d
X
Ye
s
13
2
0
A
i
r
p
o
r
t
R
o
a
d
De
f
e
r
r
e
d
Ye
s
Ye
s
Digester
Rehabilitation and
Methane Scrubber
84
0
2
7
2
2
5
.
8
0
1
0
0
X
X $ 90,000
Re
v
i
e
w
e
d
Cost will be offset by
savings in the
purchase of natural
gas.
Pr
o
j
e
c
t
#
Totals
Ci
t
y
C
o
u
n
c
i
l
S
t
a
t
u
s
Fu
n
d
i
n
g
S
o
u
r
c
e
Fu
n
d
i
n
g
I
d
e
n
t
i
f
i
e
d
Funding Source Add'l
CommentsOr
g
/
O
b
j
18
1
3
5
N/
A
30
0
P
l
a
n
t
R
d
.
Ne
w
Wa
s
t
e
w
a
t
e
r
F
u
n
d
*Refer to last page of this document for definition of terms used.PAGE 3
Page 371 of 378
FIVE YEAR CAPITAL IMPROVEMENT PLAN*
25/26 FISCAL YEAR
WATER RESOURCES
Replace Ford Ranger at the Wastewater Treatment Plant.
Add'l Comments:(Not on CIP during rate study.) Moved from FYE 21 due to
COVID-19. Moved to FYE 23. Electric vehicle option will be evaluated. Moved
from FYE 23, and increased from $40k. This will be a new service truck.
Increased amount from $55k.
This needs upgrading to install two new pumps, the pump guides, and the
discharge valves.
Add'l Comments:Increased total amount from $250k. Moved from FYE 26 to
make room for other projects.
2 new sodium hypochlorite tanks at the WWTP
Add'l Comments:
Tank with temperature controller and insulation.
Add'l Comments:Decreased amount in FYE 24 from $200k. Tank is in OK
condition. Staff will explore the possibility of removing tank need. Moved from
FYE 25.
Part of the dewatering solids process.
Add'l Comments:$50k for design in 23/24, construction to follow.Increased
from $50k current fiscal year and $300k in FYE 26 - adding the funds removed
for the Heat Exchanger item. Moved from FYE 27 to reprioritize ahead of the
digester rehab.
Upgrade the enclosure and electrical components in the structure enclosingthe
booster pump for Pressure Zone 2 to increase reliability and security.
Add'l Comments:Moved from FYE 23 due to COVID-19. Increased scope,
increased estimate from $50k, and moved from FYE 25 due to cost increase.
Replace aluminum screens with stainless steel screens in clarifier.
Add'l Comments: $ 250,000 $ 250,000
Re
v
i
e
w
e
d
Replace Screens in
Water Treatment
Plant Clarifiers
82
1
2
7
1
1
5
.
8
0
1
0
0
TB
D
N/
A
93
5
R
i
v
e
r
S
t
r
e
e
t
N
e
w
Wa
t
e
r
Ye
s
Rehabilitation of
Zone 2 Booster
Pump Station
82
2
2
7
1
1
3
.
8
0
1
0
0
TB
D
N/
A
Go
l
f
C
o
u
r
s
e
N
e
w
Wa
t
e
r
F
u
n
d
$ 500,000 Ye
s
XVichy Springs Lift
Station Upgrade
Replace Ford
Ranger
84
0
2
7
2
2
5
.
8
0
1
0
0
TB
D
N/
A
30
0
P
l
a
n
t
R
d
.
De
f
e
r
r
e
d
Wa
s
t
e
w
a
t
e
r
F
u
n
d
Ye
s
Vi
c
h
y
S
p
r
i
n
g
s
R
d
Ne
w
X90,000$ $ 90,000
Re
v
i
e
w
e
d
Di
s
t
r
i
c
t
Ye
s
Di
s
t
r
i
c
t
$ 100,000
Re
v
i
e
w
e
d
400,000$
$ 100,000
Re
v
i
e
w
e
d
New Sodium
Hypochlorite Tanks
Bisulfite Tank
84
0
2
7
2
2
5
.
8
0
1
0
0
TB
D
N/
A
30
0
P
l
a
n
t
R
d
.
N
e
w
Wa
s
t
e
w
a
t
e
r
F
u
n
d
No
TB
D
N/
A
N/
A
30
0
P
l
a
n
t
R
d
.
$ 950,000
18
4
4
6
N
e
w
$ 950,000
Re
v
i
e
w
e
d
$ 400,000
Re
v
i
e
w
e
d
Wa
s
t
e
w
a
t
e
r
F
u
n
d
No
$ 100,000
Solids Conveyor
84
0
2
7
2
2
5
.
8
0
1
0
0
18
4
2
7
N/
A
30
0
P
l
a
n
t
R
d
.
N
e
w
Wa
s
t
e
w
a
t
e
r
F
u
n
d
No
84
0
2
7
2
2
5
.
8
0
1
0
0
$ 500,000
Re
v
i
e
w
e
d
X
*Refer to last page of this document for definition of terms used.PAGE 4
Page 372 of 378
FIVE YEAR CAPITAL IMPROVEMENT PLAN*
25/26 FISCAL YEAR
WATER RESOURCES
The current vehicle's useful is expected to be exceeded in future years and will
need replaced
82
0
2
7
1
1
4
.
8
0
1
0
0
Wa
t
e
r
F
u
n
d
45,000$
Add'l Comments: EV is not an option at this time due to the heavy duty needs.
84
0
2
7
2
2
1
.
8
0
1
0
0
Wa
s
t
e
w
a
t
e
r
F
u
n
d
45,000$
F350 Service Truck.
Add'l Comments:
F350 Service Truck.
Add'l Comments:
Machinery for accepting and processing septage.
Add'l Comments:
-$ 1,320,000$ 3,540,000$ 90,000$ 590,000$ 270,000$ 5,810,000$
Project Name
Project Description
Org/Object
Project NumberAllocation to Multi-
fundsProject Status
Funding Source
Funding Identified
Funding Source Add'l
Comments
Costs to date
Estimated Costs per
Fiscal Year
Totals
Comments
City Council Status
Shovel Ready
$ 90,000
Re
v
i
e
w
e
d
WTP Service Truck
82
1
2
7
1
1
5
.
8
0
1
0
0
TB
D
N/
A
93
5
R
i
v
e
r
S
t
r
e
e
t
N
e
w
Wa
t
e
r
F
u
n
d
TB
D $ 90,000 $ 90,000
Re
v
i
e
w
e
d
WWTP Service
Truck
84
0
2
7
2
2
5
.
8
0
1
0
0
TB
D
N/
A
30
0
P
l
a
n
t
R
o
a
d
N
e
w
Wa
s
t
e
w
a
t
e
r
F
u
n
d
TB
D
TB
D
Ye
s
13
2
0
A
i
r
p
o
r
t
R
o
a
d
Ne
w
No
The name of the project.
Provides a description and additional narrative to assist in the understanding of the need and value of the proposed project.
The proposed account code where the expense will be accounted for.
Definition of terms used:
SUB-TOTAL:
Replace
Water/Sewer
Operations Call
Truck - Shared Cost
Project is ready to be sent out to bid.
To further explain, as necessary, the funding type used selected.
Costs spent on the project.
Costs estimated to be spent in each of the fiscal years.
The sum of the five year estimate for each project.
Additional information as needed.
"Not Reviewed"- First time that Council has been presented the project; "Reviewed" - Council has been presented the project during an agendized meeting; "Explore" - Council has reviewed and has asked staff to further explore; "Reviewed and Supported" - Council
has reviewed and supports the placement of the project on the CIP Plan; "Budget Adopted" - Council has approved the project through the Council action that takes place through either the full budget adoption process, or through a specific agendized item brought to
Council.
The number assigned to track all expenses related to the project.
Indicates if the cost of the proposed cost is shared. In this case, here it will state what other funds are sharing the cost.
This indicates whether the project is "NEW", "IN PROGRESS", "ONGOING", "DEFERRED", or "COMPLETED".
The Fund the actual expense will come out of.
"Yes" indicating funding has been identified and will be available, "No" indicating funding has not yet been identified and is unavailable.
$ 90,000
Re
v
i
e
w
e
d
Septage Receiving
Station
84
0
2
7
2
2
5
.
8
0
1
0
0
TB
D
N/
A
TB
D
N
e
w
Wa
s
t
e
w
a
t
e
r
F
u
n
d
TB
D
X
$ 1,200,000 $ 1,200,000
Re
v
i
e
w
e
d
$ 90,000
*Refer to last page of this document for definition of terms used.PAGE 5
Page 373 of 378
ATTACHMENT 2
(PLACE HOLDER)
VEHICLE AND EQUIPMENT JUSTIFICATION SHEETS
Page 374 of 378
Page 1 of 1
Agenda Item No: 14.b.
MEETING DATE/TIME: 6/4/2025
ITEM NO: 2025-632
AGENDA SUMMARY REPORT
SUBJECT: Receive Updates on City Council Committee and Ad Hoc Assignments, and, if Necessary,
Consider Modifications to Assignments and/or the Creation/Elimination of Ad Hoc(s).
DEPARTMENT: City Clerk PREPARED BY: Kristine Lawler, City Clerk
PRESENTER: Mayor Crane and Various Councilmembers
ATTACHMENTS:
1. 2025 City Council Special Assignments and Ad Hocs
Summary: City Council members will provide reports and updates on their committee and ad hoc
assignments. If necessary, the Council may consider modifications.
Background: City Council members are assigned to a number of committees and ad hoc activities. These
assignments are included as Attachment 1.
Discussion: Previously, the City Council discussed having more time allocated to reporting on committee and
ad hoc activities. Often, the Council Reports section of the regular agenda is rushed due to impending
business (i.e., public hearings), and not enough time is afforded for reports beyond community activities.
In an effort to foster regular updates on committee and ad hoc assignments, this item is being placed on the
agenda to provide the City Council members an expanded opportunity to report on assignments and modify
assignments as necessary.
Recommended Action: Receive report(s). The Council will consider modifications to committee and ad hoc
assignments along with the creation/elimination ad hoc(s).
BUDGET AMENDMENT REQUIRED: N/A
CURRENT BUDGET AMOUNT: N/A
PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: N/A
REVENUE: No GRANT: No
PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A
COORDINATED WITH: N/A
STRATEGIC PLAN (SP): N/A
CLIMATE INITIATIVES (CI): N/A
GENERAL PLAN ELEMENTS (GP): N/A
Page 375 of 378
2025 CITY COUNCIL SPECIAL ASSIGNMENT LIST
LOCAL / UKIAH VALLEY MTG DATE/TIME MEETING LOCATION MAILING ADDRESS/CONTACT COMMITTEE FUNCTION ASSIGNED TO PRINCIPAL STAFF SUPPORT
City Broadband Project TBD TBD
Civic Center
300 Seminary Ave.
Ukiah, CA 95482
to evaluate the Request for Proposal (RFP) for the Internet Service Provider
(ISP) for the California's Public Utilities Commission (CPUC) Last Mile
Broadband
Orozco Jim Robbins, Grants Manager, 463-6708;
jrobbins@cityofukiah.com
Investment Oversight Committee Varies
Civic Center
300 Seminary Ave.
Ukiah, CA 95482
Civic Center
300 Seminary Ave.
Ukiah, CA 95482
Reviews City investments, policies, and strategies
Crane
Orozco - Alternate
Alan Carter, Treasurer
Dan Buffalo, Director of Finance; 463-6220
dbuffalo@cityofukiah.com
Disaster Council
Shall meet a minimum of
once a year at a time and
place designated upon
call of the chair
Place designated upon call of the chair or, if
she/he is unavailable or unable to call such
meeting, the first vice chair and then the City
Manager or her/his designee.
Office of Emergency Management
300 Seminary Ave.
Ukiah, CA 95482
467-5720 - Traci Boyl
Develop any necessary emergency and mutual aid plans, agreements,
ordinances, resolutions, rules, and regulations.
Orozco
Criss - Alternate
Traci Boyl, City Manager's Office Management
Analyst; 467-5720; tboyl@cityofukiah.com
Greater Ukiah Business & Tourism
Alliance (GUPTA)
4th Monday of month,
10 a.m.
200 S School St.
Ukiah, CA 95482
200 S School St.
Ukiah, CA 95482
Promotes tourism and works to strengthen and promote the historic
downtown and businesses within the greater Ukiah area
Marianne Davison - Community
Services Department Staff
Orozco - Alternate
Shannon Riley,Deputy City Manager;
467-5793 sriley@cityofukiah.com
Mendocino County Inland Water and
Power Commission (IWPC)
2nd Thursday of month,
6:00 p.m.
Civic Center
300 Seminary Avenue
conference room 5
IWPC Staff
P.O. Box 1247
Ukiah, CA 95482
391-7574 - Candace Horsley
Develops coordination for water resources and current water rights: Potter
Valley project - Eel River Diversion
Rodin
Orozco - Alternate
Sean White,Director of Water Resources;
463-5712 swhite@cityofukiah.com
North Coast Opportunities (NCO)4th Wednesday of
month, 2 p.m.Alternating locations - Ukiah and Lakeport
Governing Board Chair
North Coast Opportunities
413 North State Street
Ukiah, CA 95482
Assist low income and disadvantaged people to become self reliant Neil Davis
Neil Davis, Community Services Director;
467-5764
ndavis@cityofukiah.com
Sun House Guild ex officio 2nd Tuesday of month,
4:30 p.m.
Sun House
431 S. Main St.
Ukiah, CA
431 S. Main Street
Ukiah, CA 95482
467-2836
Support and expand Grace Hudson Museum Orozco, Sher
Neil Davis - Alternate
David Burton, Museum Director; 467-2836
dburton@cityofukiah.com
Ukiah Valley Basin Groundwater
Sustainability Agency (GSA)
2nd Thursday of month,
1:30 p.m.
Board of Supervisors Chambers; 501 Low
Gap Road
Ukiah, CA
County Executive Office
501 Low Gap Rd., Rm. 1010
Ukiah, CA 95482
463-4441
GSA serves as the Groundwater Sustainability Agency in the Ukiah Valley
basin
Crane
N/A - Alternate
Sean White, Director of Water Resources;
463-5712 swhite@cityofukiah.com
MENDOCINO COUNTY MTG DATE/TIME MEETING LOCATION MAILING ADDRESS/CONTACT COMMITTEE FUNCTION ASSIGNED TO PRINCIPAL STAFF SUPPORT
City Selection Committee Called as required by the
Clerk of the Board
BOS Conference Room
501 Low Gap Rd. Rm. 1090
Ukiah, CA
C/O: BOS
501 Low Gap Rd., Rm 1090
Ukiah, CA 95482
463-4441
Makes appointments to LAFCO and Airport Land Use Commission
(Mayor - Primary; Vice Mayor - Alternate)
Mayor Crane
Vice Mayor Sher
Kristine Lawler, City Clerk; 463-6217
klawler@cityofukiah.com
Economic Development & Financing
Corporation (EDFC)
2nd Thursday of month,
2:00 p.m.
Primarily 631 S. Orchard Street
(location varies)
Executive Director
631 South Orchard Avenue
Ukiah, CA 95482
467-5953
Multi-agency co-op for economic development and business loan program Riley
(appointed 12/19/18)
Shannon Riley, Deputy City Manager;
467-5793 sriley@cityofukiah.com
Library Advisory Board
3rd Wednesdays of
alternate months; 1:00
p.m.
Various Mendocino County Libraries Ukiah County Library
463-4491 Review library policy and activities Sher
Rodin - Alternate
Kristine Lawler, City Clerk; 463-6217;
klawler@cityofukiah.com
Mendocino County 1st District Liaison Monthly; TBD
Civic Center Annex
conference room #5
411 West Clay St.
Ukiah, CA 95482
Civic Center
300 Seminary Ave.
Ukiah, CA 95482
To coordinate activities and policy development with the City's 1st District
Supervisor
Crane
Rodin - Alternate
Sage Sangiacomo, City Manager;
463-6221; ssangiacomo@cityofukiah.com
Mendocino County 2nd District Liaison 1st Wednesdays of
month, 8:00 a.m.
Civic Center Annex
conference room #5
411 West Clay St.
Ukiah, CA 95482
Civic Center
300 Seminary Ave.
Ukiah, CA 95482
To coordinate activities and policy development with the County's 2nd
District Supervisor
Criss
Rodin - Alternate
Shannon Riley, Deputy City Manager;
467-5793 sriley@cityofukiah.com
Mendocino Council of Governments
(MCOG)
1st Monday of month,
1:30 p.m.
Board of Supervisors Chambers
501 Low Gap Road
Ukiah, CA
Executive Director
367 N. State Street, Ste. 206
Ukiah, CA 95482
463-1859
Plan and allocate State funding, transportation, infrastructure and project
County wide
Criss
Sher - Alternate
Tim Eriksen, Public Works Director/City Engineer;
463-6280 teriksen@cityofukiah.com
Mendocino County Airport Land Use
Commission As needed
BOS Conference Room
501 Low Gap Rd., Rm. 1090,
Ukiah, CA
Mendocino County Executive Office
501 Low Gap Rd. Rm. 1010
Ukiah, CA 95482
To formulate a land use compatibility plan, provide for the orderly growth of
the airport and the surrounding area, and safeguard the general welfare of
the inhabitants within the vicinity
Liaisons: Owen/Schlatter
Greg Owen, Airport Manager; 467-2855;
gowen@cityofukiah.com
Craig Schlatter, Director of Community
Development; 463-6219;
cschlatter@cityofukiah.com
Mendocino County Local Area
Formation Commission (LAFCO)
1st Monday of month,
9:00 a.m.Board of Supervisors Chambers
Executive Director
200 S. School Street, Ste. 2
Ukiah, CA 95482
463-4470
Required by legislation - planning spheres of influence, annexation, service
areas, and special districts
Rodin
Crane - Alternate for both city seat
members on Commission
Craig Schlatter, Director of Community
Development; 463-6219;
cschlatter@cityofukiah.com
Updated: 2/10/2025
Attachment 1
Page 376 of 378
2025 CITY COUNCIL SPECIAL ASSIGNMENT LIST
MENDOCINO COUNTY
Continued MTG DATE/TIME MEETING LOCATION MAILING ADDRESS/CONTACT COMMITTEE FUNCTION ASSIGNED TO PRINCIPAL STAFF SUPPORT
Mendocino Solid Waste Management
Authority (MSWMA)
3rd Thursday of every
other month (varies),
10:00 a.m.
Willits Council Chambers
Solid Waste Director
3200 Taylor Drive
Ukiah, CA 95482
468-9710
County-wide Solid Waste JPA Crane
Sher - Alternate
Tim Eriksen, Public Works Director/City Engineer;
463-6280 teriksen@cityofukiah.com
Mendocino Transit Authority (MTA)
Board of Directors
Last Wednesday of
month, 1:30 p.m.
Alternating locations - Ukiah Conference
Center or Fort Bragg, or Point Arena
Executive Director
241 Plant Road
Ukiah, CA 95482
462-1422
County-wide bus transportation issues and funding Sher
Rodin - Alternate
Tim Eriksen, Public Works Director/City
Engineer; 463-6280 teriksen@cityofukiah.com
Mendocino Youth Project JPA Board of
Directors
3rd Wednesday of month,
7:45 a.m.776 S. State Street Conference Room
Mendocino Co. Youth Project
776 S. State Street, Ste. 107
Ukiah, CA 95482
707-463-4915
Targets all youth with a focus on drug and alcohol prevention, healthy
alternatives and empowering youth to make healthy choices
Criss
Max Brazill, Admin Lieutenant -
Alternate
Cedric Crook, Police Chief; 463-6771;
ccrook@cityofukiah.com
Russian River Flood Control District
(RRFCD) Liaison
1st Monday of month,
5:30 p.m.
151 Laws Ave.,Suite D
Ukiah, CA
151 Laws Ave., Ukiah, CA 95482;
rrfc@pacific.net; 462-5278
Proactively manage the water resources of the upper Russian River for the
benefit of the people and environment of Mendocino County White/Orozco Sean White, Director of Water Resources;
463-5712 swhite@cityofukiah.com
Ukiah Players Theater Board of
Directors
3rd Tuesday of month,
6:00 p.m
1041 Low Gap Rd
Ukiah, CA 95482
462-1210
1041 Low Gap Rd
Ukiah, CA 95482
462-1210
To oversee the activities, organization and purpose of the Ukiah Players
Theater
Greg Owen, Airport Manager
(appointed 12/19/18)
Kristine Lawler, City Clerk; 463-6217
klawler@cityofukiah.com
Ukiah Unified School District (UUSD)
Committee Quarterly 511 S. Orchard, Ste. D
Ukiah, CA 95482
511 S. Orchard
Ukiah, CA 95482
Information exchange with UUSD Board Chair, Mayor, Superintendent, and
City Manager
Orozco, Criss
Sage Sangiacomo, City Manager
Cedric Crook, Police Chief
Sage Sangiacomo, City Manager; 463-6221
ssangiacomo@cityofukiah.com
REGIONAL MTG DATE/TIME LOCATION MAILING ADDRESS/CONTACT COMMITTEE FUNCTION ASSIGNED TO PRINCIPAL STAFF SUPPORT
Great Redwood Trail Agency (GRTA)Bi-monthly, 3rd
Thursdays, 10:30 a.m.Various Locations - announced
419 Talmage Road, Suite M
Ukiah, CA 95482
463-3280
Provides a unified and revitalized rail infrastructure meeting the freight and
passenger needs of the region
Rodin
Sher- Alternate
Neil Davis, Community Services Director
467-5764 ndavis@cityofukiah.com
League of California Cities Redwood
Empire Legislative Committee
Prior to Division
Meetings, meets 3x in
person and then via
conference call
Various locations that are announced
Redwood Empire League President;
Public Affairs Program Manager
(916) 658-8243
Elected city officials and professional city staff attend division meetings
throughout the year to share what they are doing and advocate for their
interests in Sacramento
Orozco
Criss - Alternate
Sage Sangiacomo, City Manager; 463-6221
ssangiacomo@cityofukiah.com
Russian River Watershed Association
(RRWA)
4th Thursday of month,
9:00 a.m. (only 5 times a
year)
Windsor Town Hall
9291 Old Redwood Hwy, #400
Windsor, CA 95492
707-838-1000
Russian River Watershed Association
2235 Mercury Way, Suite 105
Santa Rose, CA 95407
info@rrwatershed.org
707-508-3670 (message only)
Consider issues related to Russian river - plans projects and funding
requests
Rodin
Sher - Alternate
Tim Eriksen, Public Works Director/City Engineer;
463-6280 teriksen@cityofukiah.com
Northern California Power Agency
(NCPA) - Commission
4th Thursday of month,
9:00 a.m. (see NCPA
calendar)
Roseville, CA
and other locations
651 Commerce Drive
Roseville, CA 95678
916-781-4202
Pool of State and local power utilities developing and operating power
generation, providing scheduling and related energy services and providing
regulatory and legislative support.
Crane - Commissioner
Sher - City Council Alternate
Sauers - Alternate and Commissioner in
absence of Commissioner Crane
Cindi Sauers - Electric Utility Director;
463-6286 csauers@cityofukiah.com
Northern California Power Agency
(NCPA) – Lodi Energy Center (LEC)
Appointment
2nd Monday of month,
10:00 AM Lodi, CA and other locations
651 Commerce Drive
Roseville, CA 95678
916-781-4299
Committee oversees the operation, maintenance and expenditures of the
LEC 300 MW generating project.
Sauers – Project Participate
Appointee
Cindy Sauers, Electric Utility Director,
463‐6286, csauers@cityofukiah.com
Transmission Agency of Northern
California (TANC)
4th Wednesday of
month, 10 a.m.35 Iron Point Circle Suite 225 Folsom, CA
35 Iron Point Cir #225
Folsom, CA 95630
916-852-1673; info@tanc.us
Provide electric transmission to its Member utilities through transmission
line ownership or contract arrangements.
Crane
Sauers - Alternate
Cindi Sauers - Electric Utility Director;
463-6286 csauers@cityofukiah.com
STANDING COMMITTEES MTG DATE/TIME LOCATION MAILING ADDRESS/CONTACT COMMITTEE FUNCTION ASSIGNED TO PRINCIPAL STAFF SUPPORT
Diversity and Equity TBD Virtual Meeting Room
(link to be created)
Civic Center
300 Seminary Ave.
Ukiah, CA 95482
Improve diversity and equity in the City’s workforce and municipal services Orozco/Criss Traci Boyl, City Manager's Office Management
Analyst; 467-5720; tboyl@cityofukiah.com
Fire Executive Committee
2nd Tue, every other
month beginning in
January; 5:00 p.m.
Ukiah Valley Conference Center,
200 S. School Street
Ukiah, CA
Civic Center
300 Seminary Ave.
Ukiah, CA 95482
sabba@cityofukiah.com
Per the recently adopted agreement between the City of Ukiah and the
Ukiah Valley Fire Protection District
Orozco/Sher
Alternates: Criss
Doug Hutchison, Fire Chief; 463-6263;
dhutchison@cityofukiah.com
Countywide Oversight Board to the
RDA Successor Agencies
4th Thursday of January,
4:00 p.m.; meets
annually
Ukiah Valley Conference Center,
200 S. School Street
Ukiah, CA
City of Ukiah
ATTN: City Clerk
300 Seminary Ave.
Ukiah, CA 95482
Oversee and direct the Successor Agencies of the former redevelopment
agencies Crane
Dan Buffalo, Director of Finance; 463‐6220
dbuffalo@cityofukiah.com
Kristine Lawler, City Clerk; 463‐6217,
klawler@cityofukiah.com
Water Executive Committee
(Ukiah Valley Water Authority)
1st Tue of each month
at 6:00 p.m.
Ukiah Valley Conference Center,
200 S. School Street
Ukiah, CA
City of Ukiah
ATTN: Sean White
300 Seminary Ave.
Ukiah, CA 95482
Oversight of UVWA; set annual budget for the combined water system;
Manage rates and collect levies; modify existing water rights for the
provision of water service; mediation and dispute resolution;
Crane/Orozco Sean White, Director of Water Resources;
463-5712 swhite@cityofukiah.com
Updated: 2/10/2025
Page 377 of 378
COMMITTEE ASSIGNED TO PRINCIPAL STAFF SUPPORT
Electric Grid Operational Improvements Crane/Orozco Cindy Sauers, Electric Utility Director;
463-6286 csauers@cityofukiah.com
Trench Cut Policy Development Crane Tim Eriksen, Public Works Director/City Engineer; 463-
6280 teriksen@cityofukiah.com
Advance Planning & Policy for Annexation
Applications Crane/Rodin
Craig Schlatter, Community Development Director
463-6219 cschlatter@cityofukiah.com
UVSD/ City Relations
Ad hoc committee to address specific issues with the Ukiah
Valley Sanitation District, including discussion of overall sewer
system service delivery policies, operating policy revisions,
potential revisions to the current Operating Agreement, and
cost sharing
Crane/Orozco
Dan Buffalo, Director of Finance;
463‐6220 dbuffalo@cityofukiah.com
Sean White, Water Resources Director
463‐5712 swhite@cityofukiah.com
Orr Street Bridge Corridor Rodin/Sher Tim Eriksen, Public Works Director/City Engineer; 463-
6280 teriksen@cityofukiah.com
Complete Streets Rodin/Crane
Tim Eriksen, Public Works Director/City Engineer; 463-
6280 teriksen@cityofukiah.com
Shannon Riley, Deputy City Manager
467-5793 sriley@cityofukiah.com
Neil Davis, Community Services Director
467-5764 ndavis@cityofukiah.com
Special Districts (Water District Consolidation)Orozco/Crane Shannon Riley, Deputy City Manager
467‐5793 sriley@cityofukiah.com
Corp Yard Planning Crane/Orozco Jason Benson, Senior Civil Engineer
463‐6284 jbenson@cityofukiah.com
Mendocino County Courthouse Project and Reuse Sher/Orozco Shannon Riley, Deputy City Manager
467‐5793 sriley@cityofukiah.com
Climate Action Plan
Will coordinate with the Community Development Director to
identify and assign representation to each of the identified
categories, and also coordinate with the Community
Development Director and the Climate Action Plan Working
Group related to other outreach efforts during the development
of the draft municipal Climate Action Plan related to the 2040
General Plan
Sher/Criss Craig Schlatter, Community Development Director
463-6219 cschlatter@cityofukiah.com
City's 150-Year Anniversary Planning Orozco/Rodin Shannon Riley, Deputy City Manager
467‐5793 sriley@cityofukiah.com
Zoning Reform
Function is to explore creation of a new ministerial zoning
permit and identify additional zoning streamlining and reform
efforts to provide better and more consistent development
outcomes
Crane/Orozco
Craig Schlatter, Community Development Director
463-6219 cschlatter@cityofukiah.com
Community Health Needs Assessment (CHNA)
Steering Committee
assist in the creation of the 2025 CHNA Report for the
communities served by the three Adventist Health hospitals in
Mendocino County. providing insight, identifying, gathering
and analyzing the health needs of our community. Additionally
Rodin/Sher
Jeremy Malin, NP
Director of Community Health Analytics
Adventist Health Howard Memorial
Adventist Health Ukiah Valley
Adventist Health Mendocino Coast
978-289-3330; malinjr@ah.org
Parks & Recreation Special District Exploration Rodin/Orozco Neil Davis, Community Services Director
467-5764 ndavis@cityofukiah.com
Downtown Zoning code Crane/Rodin Craig Schlatter, Community Development Director
463-6219 cschlatter@cityofukiah.com
Tourism Advisory Committee Rodin/Sher Shannon Riley, Deputy City Manager
467‐5793 sriley@cityofukiah.com
Historic Preservation Code Sher/Criss Craig Schlatter, Community Development Director
463-6219 cschlatter@cityofukiah.com
Fire Severity Rodin/Orozco Craig Schlatter, Community Development Director
463-6219 cschlatter@cityofukiah.com
City Council Handbook Review and Update Sher Kristine Lawler, City Clerk
463‐6217; klawler@cityofukiah.com
2025 AD HOC COMMITTEES
*Note: Changing the composition of an existing ad‐hoc among current councilmembers after work has begun presents potential Brown Act issues. Requests
for fully filled ad‐hocs are represented on the draft, but staff does not recommend changes except to fill vacated assignments. The current requests on the
sheet for fully composed ad‐hocs are primarily intended to convey interest in topics covered by these ad‐hoc committees for possible future consideration
of new assignments.
Updated: 3/6/2025
Page 378 of 378