HomeMy WebLinkAbout2025-05-07 CC PacketPage 1 of 6
City Council
Regular Meeting
AGENDA
(to be held both at the physical and virtual locations below)
Civic Center Council Chamber ♦ 300 Seminary Avenue ♦ Ukiah, CA 95482
To participate or view the virtual meeting, go to the following link: https://us06web.zoom.us/j/84232575010
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Alternatively, you may view the meeting (without participating) by clicking on the name of the meeting at
www.cityofukiah.com/meetings.
May 7, 2025 - 5:15 PM
1. ROLL CALL
2. PLEDGE OF ALLEGIANCE
3. AB 2449 NOTIFICATIONS AND CONSIDERATIONS
4. PROCLAMATIONS/INTRODUCTIONS/PRESENTATIONS
4.a. Proclamation of the City of Ukiah Recognizing May as Asian American and Pacific Islander
Heritage Month.
Recommended Action: Issue a proclamation of the Ukiah City Council recognizing May as Asian
American and Pacific Islander Heritage Month.
Attachments:
1. Asian American Pacific Islander Heritage Month Proclamation
4.b. Proclamation Recognizing May 18th - 24th as Emergency Medical Services (EMS) Week in the
City of Ukiah.
Recommended Action: Issue proclamation recognizing May 18th through the 24th as Emergency
Medical Services (EMS) week in the City of Ukiah.
Attachments:
1. EMS Week Proclamation
4.c. Proclamation Recognizing May 11th – 17th as Police Week in the City of Ukiah.
Recommended Action: Issue Proclamation.
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Attachments:
1. Police Week Proclamation
5. PETITIONS AND COMMUNICATIONS
6. APPROVAL OF MINUTES
6.a. Approval of the Minutes for the April 16, 2025, Special Meeting.
Recommended Action: Approve the Minutes for the April 16, 2025, Special Meeting.
Attachments:
1. Draft Minutes - Special Meeting
6.b. Approval of the Minutes for the April 16, 2025, Regular Meeting.
Recommended Action: Approve the Minutes for the April 16, 2025, Regular Meeting.
Attachments:
1. Draft Minutes - Regular Meeting
7. RIGHT TO APPEAL DECISION
Persons who are dissatisfied with a decision of the City Council may have the right to a review of that decision by a court. The
City has adopted Section 1094.6 of the California Code of Civil Procedure, which generally limits to ninety days (90) the time
within which the decision of the City Boards and Agencies may be judicially challenged.
8. CONSENT CALENDAR
The following items listed are considered routine and will be enacted by a single motion and roll call vote by the City Council.
Items may be removed from the Consent Calendar upon request of a Councilmember or a citizen in which event the item will
be considered at the completion of all other items on the agenda. The motion by the City Council on the Consent Calendar will
approve and make findings in accordance with Administrative Staff and/or Planning Commission recommendations.
8.a. Report of Disbursements for the Month of March 2025.
Recommended Action: Approve the report of disbursements for the month of March 2025.
Attachments:
1. March 2025 Summary of Disbursements
2. Account Codes for Reference
3. Object Codes for Reference
4. March 2025 Disbursement Detail
8.b. Consideration of Adoption of Resolution Approving Record Destruction for Outdated Records
from the Payroll Division, City Manager's Office, Electric Utility, and Fire Department.
Recommended Action: Adopt resolution authorizing the destruction of outdated records from the
Payroll Division, City Manager's Office, Electric Utility, and Fire Department.
Attachments:
1. Proposed Resolution with Exhibit A
8.c. Annual Report on Mobilehome Park Stabilization Fees and Activities, Adoption of Resolution
Updating Program Costs, and Approval to Waive Fees for the FY 2024-25.
Recommended Action: Receive report on the Mobilehome Park Stabilization Administrative Costs
and Activities; adopt the Resolution Amending Exhibit A - updating the program costs; approve
waiving fees for the FY 2024-25, and authorize the use of the account reserves for current year
administrative activities.
Attachments:
1. Ordinance No. 1126
2. CC Reso 2023-21 - Mobilehome Rent Stabilization Fees
3. 2025 Letter to Residents
4. Proposed Resolution - redline and clean
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8.d. Notification of Purchase of Services from National Aquatic Services in the Amount of $60,590
for Installation of Municipal Pool Filters.
Recommended Action: Receive notification of Purchase of Services from National Aquatic
Services in the amount of $60,590 for the installation of municipal pool filters.
Attachments:
1. Staff Report
2. Quote 6493 National Aquatic Services
3. PO 48814
8.e. Approval of Five (5) Year Agreement with Fishbowl Inventory for Inventory Maintenance and
Warehouse Management Software for a Total of $82,071.59, and Approve Corresponding
Budget Amendment.
Recommended Action: Approve a five (5) year agreement with Fishbowl Inventory for inventory
maintenance and warehouse management software for a total of $82,025, and approve
corresponding budget amendment.
Attachments:
1. City of Ukiah Proposal -- 5 years
8.f. Approve Plans and Specifications for Corporation Yard Monitoring Well Abandonment Project.
Recommended Action: Approve Plans and Specifications for Corporation Yard Monitoring Well
Abandonment Project.
Attachments:
1. PLANS
2. DRAFT 2024 Bid Specifications for Environmental Well Abandonment
8.g. Approval of Financial Contribution in the Amount of $84,000 to the Inland Water and Power
Commission for Consulting and Legal Services Related to the Potter Valley Project, and
Approve Corresponding Budget Amendment.
Recommended Action: Approve a financial contribution in the amount of $84,000 to the Inland
Water and Power Commission for consulting and legal services related to the Potter Valley
Project, and approve the corresponding budget amendment.
Attachments:
1. IWPC Invoice PVP 4.2025 City of Ukiah
8.h. Consider Adoption of Resolution Approving the Grant of Funds from the State Coastal
Conservancy for the Construction of Phase 4 of the Great Redwood Trail, and Approve
Corresponding Budget Amendments.
Recommended Action: Adopt resolution approving the Grant of Funds from the State Coastal
Conservancy for the construction of Phase 4 of the Great Redwood Trail, and approve the
corresponding budget amendments.
Attachments:
1. G24-099_Final_GA
2. Resolution for Grant Funds DV Edit
8.i. Receive Annual Report Regarding the City of Ukiah's Electric Utility Wildfire Mitigation Plan in
Response to Senate Bill 901.
Recommended Action: Receive annual report regarding the City of Ukiah's Electric Utility Wildfire
Mitigation Plan in response to Senate Bill 901.
Attachments:
1. City of Ukiah's 2025 Wildfire Mitigation Plan - DRAFT-combined
2. City of Ukiah's 2025 Wildfire Mitigation Plan - Redline
9. AUDIENCE COMMENTS ON NON-AGENDA ITEMS
The City Council welcomes input from the audience. If there is a matter of business on the agenda that you are interested in,
you may address the Council when this matter is considered. If you wish to speak on a matter that is not on this agenda that is
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within the subject matter jurisdiction of the City Council, you may do so at this time. In order for everyone to be heard, please
limit your comments to three (3) minutes per person and not more than ten (10) minutes per subject. The Brown Act
regulations do not allow action to be taken on audience comments in which the subject is not listed on the agenda.
10. COUNCIL REPORTS
11. CITY MANAGER/CITY CLERK REPORTS
12. PUBLIC HEARINGS (5:30 PM)
13. UNFINISHED BUSINESS
13.a. Status Report on Emergency Contract with Diamond D Construction, LLC for the Emergency
Repair of the Western Hills Mudslide at the City Water Tank (Pressure Zone 1-North, or PZ1-N)
and Request for Authorization to Continue Work Under This Emergency Contract.
Recommended Action: Receive report and approve the continued work on the emergency
contract with Diamond D Construction for the emergency repair of the Western Hills mudslide at
the City water tank PZ1-N.
Attachments:
1. Resolution 2025-08 - Emergency Procurement for Mudslide at PZ1
2. Diamond D Estimate for PZ1
3. Purchase Order for Diamond D Slide
4. Slide Pictures
13.b. Consider Resolution to Adopt an Initial Study, Mitigated Negative Declaration, and Mitigation
and Monitoring Reporting Program for the Development of an Additional Municipal Well.
Recommended Action: Adopt a resolution to adopt an Initial Study, Mitigated Negative
Declaration, and Mitigation and Monitoring Reporting Program for development of an additional
municipal Well.
Attachments:
1. Final IS-MND - Ukiah New Municipal Well Project
2. Reso Adopt IS-MND and MMRP-Ukiah New Municipal Well
14. NEW BUSINESS
14.a. Authorize the City Manager to Negotiate and Execute a Purchase Agreement for One Parcel,
APN 167-280-15, Located at 1 Carousel Lane, and Adopt Resolution Approving the Purchase
of Real Property Located at 1 Carousel Lane for the City of Ukiah Corporation Yard; Find the
Project Categorically Exempt from the California Environmental Quality Act Pursuant to CEQA
Guidelines Section 15301 (Existing Facilities); and Approve Corresponding Budget
Amendment.
Recommended Action: Authorize the City Manager to negotiate and execute a Purchase
Agreement for one parcel, APN 167-280-15, located at 1 Carousel Lane, and adopt resolution
approving the purchase of real property located at 1 Carousel Lane for the City of Ukiah
Corporation Yard; find the project Categorically Exempt from the California Environmental Quality
Act pursuant to CEQA Guidelines Section 15301 (Existing Facilities); and approve corresponding
budget amendment.
Attachments:
1. Carousel PSA_fully executed
2. DRAFT NOE - 1 Carousel Lane
3. Resolution CEQA Exemption Carousel_050725
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14.b. Discussion and Possible Action Regarding the Cancellation of August 6, 2025, and January 7,
2026, Regular City Council Meetings, with the Option for the Mayor and/or City Manager to Call
for a Special Meeting on an Alternate Date if Time-Sensitive Business Arises.
Recommended Action: Approve the cancellation of the August 6, 2025, and January 7, 2026,
Regular City Council Meetings, with the option for the Mayor and/or City Manager to call for a
special meeting on an alternate date if time-sensitive business arises.
Attachments: None
14.c. Receive Updates on City Council Committee and Ad Hoc Assignments, and, if Necessary,
Consider Modifications to Assignments and/or the Creation/Elimination of Ad Hoc(s).
Recommended Action: Receive report(s). The Council will consider modifications to committee
and ad hoc assignments along with the creation/elimination ad hoc(s).
Attachments:
1. 2025 City Council Special Assignments and Ad Hocs
15. CLOSED SESSION - CLOSED SESSION MAY BE HELD AT ANY TIME DURING THE MEETING
15.a. Conference with Legal Counsel – Anticipated Litigation
(Government Code Section 54956.9(d)(4))
Initiation of litigation (5 cases)
15.b. Conference with Legal Counsel – Existing Litigation
(Government Code Section 54956.9(d)(1))
Name of case: Vichy Springs Resort v. City of Ukiah, Et Al; Case No. SCUK-CVPT-2018-70200
15.c. Conference with Legal Counsel – Existing Litigation
(Government Code Section 54956.9(d)(1))
Name of case: Vichy Springs Resort, Inc v. City of Ukiah, et al.; Case No. 24-cv-07106-JSC
15.d. Conference with Legal Counsel – Existing Litigation
(Government Code Section 54956.9(d)(1))
Name of case: Russian River Keepers et al. v. City of Ukiah, Case No. SCUK-CVPT-20-74612
15.e. Conference Involving a Joint Powers Agency (Inland Water and Power Commission)
City representative on IWPC Board (Mari Rodin)
Discussion will concern: (Conference with Real Property Negotiators (Gov’t Code §54956.8)
Property: PG&E Potter Valley Project;
Agency Negotiators: Scott Shapiro, Janet Pauli.
Negotiating Parties: IWPC and PG&E
Under Negotiation: Price and Terms)
Recommended Action:
Attachments: None
15.f. Conference with Real Property Negotiators
(Cal. Gov’t Code Section 54956.8)
Property: APN No: 167-280-15-00
Negotiator: Shannon Riley, Deputy City Manager
Negotiation Party: AE Carousel, LP
Under Negotiation: Price & Terms of Payment
15.g. Conference with Real Property Negotiators
(Cal. Gov't Code Section 54956.8)
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Property: APN Nos: 184-080-37;184-080-36; 184-090-01; 184-090-07; 184-090-06; 184-100-04
Negotiator: Sage Sangiacomo, City Manager
Negotiating Parties: Henry's Original
Under Negotiation: Price & Terms of Payment
15.h. Conference with Labor Negotiator (54957.6)
Agency Designated Representative: Sage Sangiacomo, City Manager
Employee Organizations: All bargaining units
Unrepresented Employee: Police Chief
16. ADJOURNMENT
Please be advised that the City needs to be notified 72 hours in advance of a meeting if any specific accommodations or interpreter services
are needed in order for you to attend. The City complies with ADA requirements and will attempt to reasonably accommodate individuals with
disabilities upon request. Materials related to an item on this Agenda submitted to the City Council after distribution of the agenda packet are
available for public inspection at the front counter at the Ukiah Civic Center, 300 Seminary Avenue, Ukiah, CA 95482, during normal business
hours, Monday through Friday, 8:00 am to 5:00 pm. Any handouts or presentation materials from the public must be submitted to the clerk 48
hours in advance of the meeting; for handouts, please include 10 copies.
I hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the bulletin board at
the main entrance of the City of Ukiah City Hall, located at 300 Seminary Avenue, Ukiah, California, not less than 72 hours prior to the meeting
set forth on this agenda.
Araceli Sandoval
Dated 5/2/25
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Agenda Item No: 4.a.
MEETING DATE/TIME: 5/7/2025
ITEM NO: 2025-472
AGENDA SUMMARY REPORT
SUBJECT: Proclamation of the City of Ukiah Recognizing May as Asian American and Pacific Islander
Heritage Month.
DEPARTMENT: City Manager /
Admin
PREPARED BY: Maria Ceja, Administrative Analyst
PRESENTER: Mayor Crane or Councilmember
ATTACHMENTS:
1. Asian American Pacific Islander Heritage Month Proclamation
Summary: Ukiah City Council to issue a proclamation recognizing May as Asian American and Pacific
Islander Heritage Month in the City of Ukiah.
Background: The City of Ukiah celebrates during the month of May, and honors Asian American and Pacific
Islanders and their contribution to our community. In 2009, President Obama issued Presidential Proclamation
8369 proclaiming May as Asian American and Pacific Islander Heritage Month, and the City of Ukiah joins the
celebrations, a legacy of leadership and resilience.
Discussion: The Ukiah City Council will issue a proclamation recognizing May as Asian American and Pacific
Islander Heritage Month in the City of Ukiah (Attachment 1).
Recommended Action: Issue a proclamation of the Ukiah City Council recognizing May as Asian American
and Pacific Islander Heritage Month.
BUDGET AMENDMENT REQUIRED: N/A
CURRENT BUDGET AMOUNT: N/A
PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: N/A
REVENUE: Yes / No GRANT: Yes / No
PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A
COORDINATED WITH: Diversity and Equity Committee
STRATEGIC PLAN (SP):SP 5C - Create, sustain, and advance a diverse and inclusive workplace and
workforce that reflects, values, and celebrates the diverse community we serve.
CLIMATE INITIATIVES (CI):
GENERAL PLAN ELEMENTS (GP):
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May as “Asian American and Pacific Islander Heritage Month”
in the City of Ukiah
Whereas, Asian American and Pacific Islander Heritage Month originated with a
congressional bill introduced in June 1977. On March 28, 1979, President Carter issued
Presidential Proclamation 4650, proclaiming the week beginning on May 4, 1979, as
Asian/Pacific American Heritage Week; and
Whereas, On May 1, 2009, President Obama issued Presidential Proclamation 8369
proclaiming May 2009 as Asian American and Pacific Islander Heritage Month; and
Whereas, generations of Asian American and Pacific Islanders from diverse backgrounds
have served as inspirational leaders and trailblazers, contributing significantly to the
cultural, economic, and civic life across the United States and California; and
Whereas, the rich diversity of languages, religions, and cultural traditions of Asian
Americans and Pacific Islanders is continuously fostered to strengthen the fabric of
American society; and
Whereas, the 2025 theme for the observance of Asian American, Native Hawaiian and
Pacific Islander Heritage Month is “A Legacy of Leadership and Resilience”; and
Whereas, there are many ways to celebrate Asian American and Pacific Islander Heritage
Month and we encourage employers, schools, and other community organizations in Ukiah
to learn more about Asian American and Pacific Islander Heritage Month; and
Whereas, we encourage our community to observe this month with meaningful programs
and activities to celebrate Asian American and Pacific Islander Heritage Month to affirm
Ukiah’s commitment to an inclusive community that increases our awareness, appreciation,
and celebration of all people.
Therefore be it resolved, that the City Council of the City of Ukiah, hereby proclaims:
May as Asian American and Pacific Islander Heritage Month in
the City of Ukiah
Signed and sealed, this 7th day of May in the year
Two Thousand and Twenty-Five.
____________________________
Douglas F. Crane, Mayor
Attachment 1
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Agenda Item No: 4.b.
MEETING DATE/TIME: 5/7/2025
ITEM NO: 2025-466
AGENDA SUMMARY REPORT
SUBJECT: Proclamation Recognizing May 18th - 24th as Emergency Medical Services (EMS) Week in the
City of Ukiah.
DEPARTMENT: Fire PREPARED BY: Doug Hutchison, Fire Chief
PRESENTER: Doug Hutchison, Fire Chief/Paramedic
ATTACHMENTS:
1. EMS Week Proclamation
Summary: Council will proclaim May 18th-24th as Emergency Medical Services (EMS) Week.
Background: President Gerald Ford first established EMS Week in 1974 to recognize the role EMS plays in
the delivery of pre-hospital emergency medical services to communities across the United States.
Discussion: 2025 will mark the 51st anniversary of EMS Week to recognize the importance of this vital
service to communities and honor those who provide these critical services throughout the year. The theme for
this year's EMS Week is "We Care. For Everyone."
Recommended Action: Issue proclamation recognizing May 18th through the 24th as Emergency Medical
Services (EMS) week in the City of Ukiah.
BUDGET AMENDMENT REQUIRED: N/A
CURRENT BUDGET AMOUNT: N/A
PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: N/A
REVENUE: Yes / No x GRANT: No
PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A
COORDINATED WITH: N/A
STRATEGIC PLAN (SP): N/A
CLIMATE INITIATIVES (CI): N/A
GENERAL PLAN ELEMENTS (GP): N/A
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May 18 – 24, 2025, as Emergency Medical Service Week in the City of Ukiah
Whereas, emergency medical services is a vital public service; and
Whereas, the members of emergency medical services teams are ready to provide life-saving
care to those in need 24 hours a day, seven days a week; and
Whereas, access to quality emergency care dramatically improves the survival and recovery
rate of those who experience sudden illness or injury; and
Whereas, emergency medical services fills healthcare gaps by providing important, out-of-
hospital care, including preventative medicine, follow-up care, and access to telemedicine;
and
Whereas, the emergency medical services system consists of first responders, emergency
medical technicians, paramedics, emergency medical dispatchers, firefighters, police
officers, educators, administrators, pre-hospital nurses, emergency nurses, emergency
physicians, trained members of the public, and other out of hospital medical care providers;
and
Whereas, the members of emergency medical services teams, whether career or volunteer,
engage in thousands of hours of specialized training and continuing education to enhance
their life-saving skills; and
Whereas, the 51st anniversary of EMS Week theme is “We Care. For Everyone;” and
Whereas, we encourage the community to observe this week with appropriate programs,
ceremonies, and activities in honor of the EMS profession and the essential service it
provides; and
Whereas, it is appropriate to recognize the value and the accomplishments of emergency
medical services providers by designating Emergency Medical Services Week.
Therefore be it resolved, that the City Council of the City of Ukiah hereby proclaims the
week of May 18-24, 2025, as
Emergency Medical Services Week
Signed and sealed, this 7th day of May in the year
Two Thousand and Twenty-Five.
____________________________
Douglas F. Crane, Mayor
Attachment 1
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Agenda Item No: 4.c.
MEETING DATE/TIME: 5/7/2025
ITEM NO: 2025-448
AGENDA SUMMARY REPORT
SUBJECT: Proclamation Recognizing May 11th – 17th as Police Week in the City of Ukiah.
DEPARTMENT: Police PREPARED BY: Tom Corning, Police Chief
PRESENTER: Mayor Crane or Councilmember
ATTACHMENTS:
1. Police Week Proclamation
Summary: The City Council will consider issuing a proclamation recognizing May 11th through the 17th as
Police Week in the City of Ukiah.
Background: In 1962, President John F. Kennedy signed a bill into law designating May 15th of each year as
Peace Officers’ Memorial Day, and the week in which it falls as Police Week. Each year during Police Week,
communities across the United States hold memorial services in tribute to the more than 24,000 law
enforcement officers who have made the supreme sacrifice for their communities.
There are currently 24,412 names engraved on the walls of the National Law Enforcement Officers Memorial
in Washington D.C., including the names of local law enforcement officers killed in the line of duty. There were
148 law enforcement officers killed in the United States in 2024, and thus far, in 2025, twenty-three officers
have lost their lives while serving their communities (as of April 28, 2025).
Discussion: Currently more than 800,000 law enforcement officers proudly serve their communities across
the nation, including the dedicated officers of the Ukiah Police Department.
To honor fallen officers who were killed in the line of duty, in-person events are planned for May 11-17, 2025,
in Washington, DC, and the 37th annual Candlelight Vigil will be held on May 13th in Washington DC. The City
of Ukiah Building Maintenance has arranged for the exterior of the City of Ukiah Civic Center to be accented in
blue lighting throughout the week in commemoration of Police Week. The color blue has long been associated
with those charged with maintaining order during unrest.
As May 15th is designated as Peace Officers’ Memorial Day in recognition of the fallen officers and their
families, U.S. flags should be flown at half-staff. The proclamation recognizing May 11th through May 17th as
Police Week in Ukiah is attached.
Recommended Action: Issue Proclamation.
BUDGET AMENDMENT REQUIRED: N/A
CURRENT BUDGET AMOUNT: N/A
PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: N/A
REVENUE: No GRANT: No
PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A
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COORDINATED WITH: N/A
STRATEGIC PLAN (SP): N/A
CLIMATE INITIATIVES (CI): N/A
GENERAL PLAN ELEMENTS (GP): GP-A6 - Safety Element
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May 11-17, 2025, as Police Week in the City of Ukiah
Whereas, in 1962 President John F. Kennedy signed a bill into law designating May 15th of
each year as Peace Officers’ Memorial Day, and the week in which it falls as Police Week;
and
Whereas, each year during Police Week, communities across the United States hold
memorial services in tribute to the more than 24,000 law enforcement officers who have
made the supreme sacrifice for their communities; and
Whereas, there are currently more than 800,000 law enforcement officers proudly serving
their communities across the nation, including the dedicated officers of the Ukiah Police
Department and in Mendocino County; and
Whereas, there are currently 24,412 names engraved on the walls of the National Law
Enforcement Officers Memorial in Washington DC, including the names of local law
enforcement officers killed in the line of duty; and
Whereas, there were 148 law enforcement officers killed in the United States in 2024, and
in 2025 thus far 23 officers have lost their lives while serving their communities; and
Whereas, this year the ceremonies during Police Week to honor those fallen officers
whose names that have been recently added to the Memorial will include the 37th Annual
Candlelight Vigil on Tuesday May 13th; and
Whereas, in-person events are planned for May 11-17, 2025, in Washington, DC to offer the
same respect, honor, remembrance, and community support as National Police Week, while
allowing law enforcement, survivors, and citizens to gather and pay tribute to those who
gave their lives in the line of duty; and
Whereas, the City of Ukiah Building Maintenance Department has arranged for the
exterior of the City of Ukiah Civic Center to be accented in blue lighting throughout the
week in commemoration of Police Week, as the color blue has been long associated with
those charged with maintaining order during unrest; and
Whereas, May 15th is designated as Peace Officers’ Memorial Day in recognition of the
fallen officers and their families, and U.S. flags should be flown at half-staff.
Therefore be it resolved, that the City Council of the City of Ukiah hereby proclaims
the week of May 11th through May 17th, 2025, as:
Police Week in the City of Ukiah
Signed and sealed, this 7th day of May in the year
Two Thousand and Twenty-Five.
____________________________
Douglas F. Crane, Mayor
Attachment 1
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AGENDA ITEM 6a
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CITY OF UKIAH
CITY COUNCIL MINUTES
Special Meeting
CIVIC CENTER COUNCIL CHAMBERS
300 Seminary Avenue, Ukiah, CA 95482
Virtual Meeting Link: https://us06web.zoom.us/j/85055255927
April 16, 2025
3:30 p.m.
1. ROLL CALL AND PLEDGE OF ALLEGIANCE
Ukiah City Council met at a Special Meeting on April 16, 2025, having been legally noticed on April
11, 2025. The meeting was held in person and virtually at the following link:
https://us06web.zoom.us/j/85055255927. Mayor Crane called the meeting to order at 3:33 p.m. Roll
was taken with the following Councilmembers Present: Mari Rodin, Heather Criss, Juan V. Orozco,
Susan Sher, and Douglas, F. Crane. Staff Present: Sage Sangiacomo, City Manager; and Kristine
Lawler, City Clerk.
MAYOR CRANE PRESIDING.
The Pledge of Allegiance was led by Vice Mayor Sher.
2. AUDIENCE COMMENTS ON NON-AGENDA ITEMS
Clerk noted that no public members were present both online and in the chamber.
3. BUDGET WORKSHOP
a. Mid-Year Departmental Budget and Objectives Progress Review for Fiscal Year 2024-25,
Review of Draft Objectives, and Review of Individual Departmental Five-Year Capital
Improvement Plan Updates for Fiscal Year 2025-26.
Presenters: Sage Sangiacomo, City Manager and Dan Buffalo, Finance Director.
No public comment was received.
Ukiah Valley Fire Authority – Doug Hutchison, Fire Chief; Also Present – Eric Singleton, Battalion
Chief (3:38 p.m.)
Police – Cedric Crook, Police Chief and Tom Corning, Police Captain; Jason Chapman, Police
Lieutenant (3:45 p.m.)
Human Resources, Risk Management & Payroll – Sheri Mannion, Human Resources/Risk
Management Director (4:09 p.m.)
b. Review and Update, if Warranted, the Ukiah City Council Strategic Plan.
Presenter: Traci Boyl, Senior Management Analyst.
No public comment was received.
Council Consensus for edits to be made to the Ukiah City Council Strategic Plan.
4. ADJOURNMENT
There being no further business, the meeting adjourned at 4:58 p.m.
________________________________
Kristine Lawler, City Clerk
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AGENDA ITEM 6b
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CITY OF UKIAH
CITY COUNCIL MINUTES
Regular Meeting
CIVIC CENTER COUNCIL CHAMBERS
300 Seminary Avenue, Ukiah, CA 95482
Virtual Meeting Link: https://us06web.zoom.us/j/84964463874
April 16, 2025
5:15 p.m.
1. ROLL CALL
Ukiah City Council met at a Regular Meeting on April 16, 2025, having been legally noticed on April
11, 2025. The meeting was held in person and virtually at the following link:
https://us06web.zoom.us/j/84964463874. Mayor Crane called the meeting to order at 5:23 p.m. Roll
was taken with the following Councilmembers Present: Mari Rodin, Heather Criss, Juan V. Orozco,
Susan Sher, and Douglas, F. Crane. Staff Present: Sage Sangiacomo, City Manager; David
Rapport, City Attorney; and Kristine Lawler, City Clerk.
MAYOR CRANE PRESIDING.
2. PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was led by Mayor Crane.
3. AB 2449 NOTIFICATIONS AND CONSIDERATIONS
4. PROCLAMATIONS/INTRODUCTIONS/PRESENTATIONS
a. Proclamation Recognizing April as Arts, Culture, and Creativity Month.
Presenter: Councilmember Criss.
No public comment was received.
Proclamation was received Alyssum Wier.
b. Recognition of Eileen Mitro for her "Assembly District 2 Woman of the Year" Award
Received from State Assemblyman Chris Rogers.
Presenters: Councilmember Rodin and Vice Mayor Sher.
No public comment was received.
Recognition was received by Eileen Mitro.
b. Introduction, Oath of Office, and Badge Pinning Ceremony for Incoming Police Chief,
Thomas Corning.
Presenters: Sage Sangiacomo, City Manager and Cedric Crook, Police Chief.
Public Comment: Chief Jason Ferguson
Outgoing Chief Crook administered oath of office to incoming Chief Corning. Chief Corning’s wife
Brooke Corning and kids, pinned the police badge.
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City Council Minutes for April 16, 2025, Continued:
Page 2 of 5
RECESS: 5:46 – 5:55 P.M.
5. PETITIONS AND COMMUNICATIONS
City Clerk, Kristine Lawler, stated that all communications had been distributed.
6. APPROVAL OF MINUTES
a. Approval of the Minutes for the April 2, 2025, Special Meeting.
b. Approval of the Minutes for the April 2, 2025, Regular Meeting.
Motion/Second: Orozco/Rodin to approve the Special and Regular meeting minutes of April 2,
2025, as submitted. Motion carried by the following roll call votes: AYES: Rodin, Criss, Orozco,
Sher, and Crane. NOES: None. ABSENT: None. ABSTAIN: None.
7. RIGHT TO APPEAL DECISION
8. CONSENT CALENDAR
a. Consider Adoption of a Resolution Authorizing the Exception to the 180-Day Waiting Period,
and Authorizing the City's Retired Fire-Fuels Crew Superintendent to Work as Interim Fire-
Fuels Crew Superintendent in Accordance with Government Code Sections 7522.56 &
21221(h) – Human Resources/Risk Management – Pulled and placed as Agenda Item 14d.
b. Consideration of Adoption of Resolution (2025-14) Approving Record Destruction for Outdated
Records from the City Clerk's Office – City Clerk.
c. Request for Budget Amendment in the Amount of up to $100,000 to Cover the Cost of an
Emergent Replacement of the Municipal Pool Filters – Community Services.
Motion/Second: Orozco/Sher to approve Consent Calendar Items 8b-8c, as submitted. Motion
carried by the following roll call votes: AYES: Rodin, Criss, Orozco, Sher, and Crane. NOES: None.
ABSENT: None. ABSTAIN: None.
9. AUDIENCE COMMENTS ON NON-AGENDA ITEMS
Public Comment: Greg Hubbs (gave handout), Emma Goldman (bomber), and Charles Watt
10. COUNCIL REPORTS
No Council reports were received.
11. CITY MANAGER/CITY CLERK REPORTS
City Manager Sangiacomo stated that in consideration of public members who were present for other
items of business, that he would forego the City Manager reports; however, if Council or a member
of the public have questions regarding City projects, they can contact the City Manager’s office.
12. PUBLIC HEARINGS (5:30 PM)
13. UNFINISHED BUSINESS
a. Adopt Resolution Affirming that the Proclamation of a Local Emergency Due to Ongoing
Atmospheric Rivers Causing Damaging to Public Infrastructure Remains in Effect.
Presenter: Traci Boyl, Senior Management Analyst.
No public comment was received.
Page 16 of 398
City Council Minutes for April 16, 2025, Continued:
Page 3 of 5
Motion/Second: Crane/Orozco to adopt Resolution (2025-15) amending Resolution 2025-07,
"Ratifying the Proclamation of a Local Emergency Due to Ongoing Atmospheric Rivers Causing
Damaging to Public Infrastructure," and affirming that the local emergency remains in effect. Motion
carried by the following roll call votes: AYES: Rodin, Criss, Orozco, Sher, and Crane. NOES: None.
ABSENT: None. ABSTAIN: None.
b. Status Report on Emergency Contract with Diamond D Construction, LLC for the
Emergency Repair of the Western Hills Mudslide at the City Water Tank (Pressure Zone 1-
North, or PZ1-N) and Request for Authorization to Continue Work Under This Emergency
Contract.
Presenter: Sage Sangiacomo, City Manager.
No public comment was received.
Motion/Second: Crane/Criss to receive report and approve the continued work on the emergency
contract (PO 48757) with Diamond D Construction for the emergency repair of the Western Hills
mudslide at the City water tank PZI-N. Motion carried by the following roll call votes: AYES: Rodin,
Criss, Orozco, Sher, and Crane. NOES: None. ABSENT: None. ABSTAIN: None.
14. NEW BUSINESS
a. Consider Providing Staff Direction to Prepare Applications for Reorganization and Sphere
of Influence Update, to Prezone Those Areas Subject to the Reorganization and Make
Relevant Amendments to the 2040 General Plan, and to Conduct Any Required Analyses,
Including Any Analyses Required by CEQA, in Support of the Applications, Prezoning,
and General Plan Amendments, and to Bring These Documents to the Council for
Consideration.
Presenters: Phillip Williams, Special Counsel; Craig Schlatter, Community Development Director;
and Shannon Riley, Deputy City Manager.
Public Comment: Katrina Bartolomei; Kerri Vau; Steven Johnson; Ross Liberty; Dick Seltzer; John
Strangio; Bode Gower; Natalie Vau; Candace Horsely, Ukiah Valley Sanitation District; Adam Gaska,
Mendocino County Farm Bureau; Maureen Phillips; Pinky Kushner; Devon Boer; and Charles Vau.
Council Consensus to hear additional public comment.
Public Comment: Katrina Bartolomei, Charles Vaught, Kerri Vau, Maureen Phillips,
Motion/Second: Rodin/Sher to direct Staff to prepare applications for reorganization and sphere of
influence update, to make relevant amendments to the 2040 General Plan, to prezone those areas
subject to the reorganization and to conduct any required analyses, including any analyses required
by CEQA, in support of the applications, General Plan Amendment, prezoning, and to bring these
documents to the Council for consideration. Motion carried by the following roll call votes: AYES:
Rodin, Criss, Orozco, Sher, and Crane. NOES: None. ABSENT: None. ABSTAIN: None.
RECESS: 8:42 – 8:50 P.M.
b. Consideration of Authorization for Mayor to Sign City of Ukiah Comment Letter Pertaining
to 2025 Fire Hazard Severity Zone Maps Released by the Office of the State Fire Marshal
and the California Department of Forestry and Fire Protection.
Presenter: Craig Schlatter, Community Development Director.
No public comment was received.
Page 17 of 398
City Council Minutes for April 16, 2025, Continued:
Page 4 of 5
Motion/Second: Rodin/Criss to authorize the Mayor to sign the City of Ukiah comment letter
pertaining to the 2025 Fire Hazard Severity Zones released by the Office of the State Fire Marshal
and the California Department of Forestry and Fire Protection and for ad hoc to meet again to discuss
rules. Motion carried by the following roll call votes: AYES: Rodin, Criss, Orozco, Sher, and Crane.
NOES: None. ABSENT: None. ABSTAIN: None.
c. Receive Updates on City Council Committee and Ad Hoc Assignments and, if Necessary,
Consider Modifications to Assignments and/or the Creation/Elimination of Ad hoc(s).
Presenter: Councilmember Criss.
Report was received.
d. Consider Adoption of a Resolution Authorizing the Exception to the 180-Day Waiting
Period, and Authorizing the City's Retired Fire-Fuels Crew Superintendent to Work as
Interim Fire-Fuels Crew Superintendent in Accordance with Government Code Sections
7522.56 & 21221(h) – From Consent Calendar Item 8a.
Presenter: Sheri Mannion, Human Resources Director/Risk Manager and Eric Singleton, Battalion
Chief.
Motion/Second: Sher/Criss to:
1. Approve the hiring of retired annuitant, David "Dave" Sentak, on April 21, 2025, as Interim
Fire-Fuels Crew Superintendent under Government Code 7522.58 & 21221(h) and approve
the associated Resolution.
2. Authorize the City Manager to execute the necessary employment agreement (Exhibit A of
Resolution ((2025-16) ensuring compliance with CalPERS requirements and the 960-hour
annual limit for retired annuitants.
3. Direct Staff to open and conduct a recruitment for a permanent Fire-Fuels Crew
Superintendent, making all reasonable efforts to fill the position with a qualified applicant
during Dave's tenure.
Motion carried by the following roll call votes: AYES: Rodin, Criss, Orozco, Sher, and Crane. NOES:
None. ABSENT: None. ABSTAIN: None.
THE CITY COUNCIL ADJOURNED TO CLOSED SESSION AT 9:16 P.M.
15. CLOSED SESSION
a. Conference with Legal Counsel – Anticipated Litigation
(Government Code Section 54956.9(d)(4))
Initiation of litigation (5 cases)
b. Conference with Legal Counsel – Existing Litigation
(Government Code Section 54956.9(d)(1))
Name of case: Vichy Springs Resort v. City of Ukiah, Et Al; Case No. SCUK-CVPT-2018-
70200
c. Conference with Legal Counsel – Existing Litigation
(Government Code Section 54956.9(d)(1))
Name of case: Vichy Springs Resort, Inc v. City of Ukiah, et al.; Case No. 24-cv-07106-JSC
Page 18 of 398
City Council Minutes for April 16, 2025, Continued:
Page 5 of 5
d. Conference with Legal Counsel – Existing Litigation
(Government Code Section 54956.9(d)(1))
Name of case: Russian River Keepers et al. v. City of Ukiah, Case No. SCUK-CVPT-20-
74612
e. Conference Involving a Joint Powers Agency (Inland Water and Power Commission)
City representative on IWPC Board (Mari Rodin)
Discussion will concern: (Conference with Real Property Negotiators (Gov’t Code §54956.8)
Property: PG&E Potter Valley Project;
Agency Negotiators: Scott Shapiro, Janet Pauli.
Negotiating Parties: IWPC and PG&E
Under Negotiation: Price and Terms)
f. Conference with Real Property Negotiators
(Cal. Gov’t Code Section 54956.8)
Property: APN No: 167-280-15-00
Negotiator: Shannon Riley, Deputy City Manager
Negotiation Party: AE Carousel, LP
Under Negotiation: Price & Terms of Payment
g. Conference with Real Property Negotiators
(Cal. Gov't Code Section 54956.8)
Property: APN Nos: 184-080-37;184-080-36; 184-090-01; 184-090-07; 184-090-06; 184-100-
04
Negotiator: Sage Sangiacomo, City Manager
Negotiating Parties: Henry's Original
Under Negotiation: Price & Terms of Payment
h. Conference with Labor Negotiator (54957.6)
Agency Designated Representative: Sage Sangiacomo, City Manager
Employee Organizations: All bargaining units
Unrepresented Employee: Police Chief
No action reported; direction provided to Staff.
16. ADJOURNMENT
There being no further business, the meeting adjourned at 9:45 p.m.
________________________________
Kristine Lawler, City Clerk
Page 19 of 398
Page 1 of 2
Agenda Item No: 8.a.
MEETING DATE/TIME: 5/7/2025
ITEM NO: 2022-1479
AGENDA SUMMARY REPORT
SUBJECT: Report of Disbursements for the Month of March 2025.
DEPARTMENT: Finance PREPARED BY: MaryJo Reynolds
PRESENTER: Consent Calendar
ATTACHMENTS:
1. March 2025 Summary of Disbursements
2. Account Codes for Reference
3. Object Codes for Reference
4. March 2025 Disbursement Detail
5. Correspondence Received - UkiahWhistleblower
Summary: The Council will review and consider approval of the report of disbursements for the month of
March 2025.
Background: Payments made during the month of March 2025 are summarized in the Report of
Disbursements. Further details are supplied on the Schedule of Bills, representing the four (4) individual
payment cycles within the month.
Accounts Payable Check Numbers (City & UVFA): 3061708-3061785; 3061786-3061870; 3061871-3061973;
3061974-3062059
Accounts Payable Wire Transfers: 133-137
Payroll Check Numbers: 517244-517340; 517341-517419
Payroll Manual Check Numbers: 517244
Direct Deposit Numbers:134987-135334; 135335-135667
Manual Direct Deposit Numbers: NA
Void Check Numbers: 517055, 3060855,3061844,3061839, 3061798, 3061832, 3061848, 3061862, 3061864,
3061819, 3061789, 3061828, 3061941, 3061804, 3061838
Void Direct Deposit Numbers: N/A
Discussion: This report is submitted in accordance with Ukiah City Code Division 1, Chapter 7, Article 1.
Attachment #1: March 2025 Summary of Disbursements
Attachment #2: Account Codes for Reference
Attachment #3: Object Codes for Reference
Attachment #4: March 2025 Disbursement Detail
Page 20 of 398
Page 2 of 2
Recommended Action: Approve the report of disbursements for the month of March 2025.
BUDGET AMENDMENT REQUIRED: N/A
CURRENT BUDGET AMOUNT: N/A
PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: N/A
REVENUE: N/A GRANT: N/A
PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A
COORDINATED WITH: N/A
STRATEGIC PLAN (SP): N/A
CLIMATE INITIATIVES (CI): N/A
GENERAL PLAN ELEMENTS (GP): N/A
Page 21 of 398
Attachment 1
FUNDS:
100 General Fund $783,494.53 700 Sanitary Disposal Site Fund $44,410.77
101 GF-(Sub-Fund) Visit Ukiah $499.85 701 Landfill Corrective Fund
105 GF-(Sub-Fund) Fire Authority $150,103.82 702 Disposal Closure Reserve Fund
106 USDA Forest Serv CWDG $17,227.73 704 Post Closure Fund - Solid Waste
110 Special General Fund $4,084.14 710 Ambulance Services Fund $35,696.35
120 Streets Capital Improvement $217,086.30 720 Golf Fund $2,226.96
130 Gov'tl Debt SVC/Reserve Fund $2,210,518.96 730 Confernence Center Fund $8,560.36
131 Debt Service Reserve 2022 LRB $2,382,981.25 750 Visit Ukiah
200 City Adminstrative Services $66,732.32 777 Airport Fund $72,223.00
201 Worker's Comp Fund 778 Airport Capital Improvement Fund $7,187.50
202 Liability Fund 779 Special Aviation Fund
203 Garage Fund $20,050.31 800 Electric Fund $763,281.17
204 Purchasing Fund $1,158.02 801 Electric Capital Reserve Fund $100,641.10
205 Billing & Collections Fund $32,307.10 803 Lake Mendocino Bond Reserve
206 Public Safety Dispatch Fund $3,437.23 805 Street Lighting Fund $9,145.70
207 Payroll Posting Fund $409,677.40 806 Public Benefits Fund $41,940.25
208 Building Maintenance/Corp Yard Fund $195,483.21 807 Cap and Trade
209 IT Fund $27,595.86 820 Water Fund $208,686.35
220 Equipment Reserve Fund 821 Water Capital Reserve Fund $1,000,837.45
249 City Housing Bond Proceeds 822 Water Capital Improvement Fund $142,659.38
250 Special Revenue Fund 830 Recycled Water Fund $627,987.19
251 Special Projects Reserve Fund 840 City/District Sewer Fund $247,291.25
252 Streets/ROW Improvement Fund $328,673.78 841 Sewer Contruction Fund
253 CITY PROP 172 843 Sewer Capital Fund
300 Park Development Fund 900 Special Deposit Trust $1,260.57
301 Anton Stadium Fund 901 General Service (Accts Recv)$1,500.00
302 Observatory Park Fund 902 U.S.W. Billing & Collection $70,521.76
303 Playground & Park Amenities Fund 903 Public Safety - AB 109 $0.00
304 Swimming Pool Fund 905 Federal Emergency Shelter Grant
305 Riverside Park Fund 905 Mendocino Emergency Service Authority
306 Skate Park Fund 911 Russian River Watershed Association
308 Opioid Settlement Fund 915 UVFD
310 Museum Grants $0.00 916 UVFD PROP 172
311 Alex Rorbaugh Recreation Center Fund $8,587.73 917 UVFD Measure B
312 Downtown Business Improvement Fund 918 UVFD Mitigation
313 LMIHF Housing Asset Fund $455,000.00 920 MSWMA Operations $96,993.86
314 Winter Special Events 922 Millview County Water District $110,880.55
315 Advanced Planning Fund 923 Milview Capital Charge $10,029.15
316 SPECIAL RECREATION EVENTS 927 Redwood Valley Water District $187,801.25
500 2106 Gas Tax Fund $9,500.00 932 Willow Water District Operations $1,135.12
501 2107 Gas Tax Fund 940 Sanitation District Special Fund
503 2105 Gas Tax Fund 942 Rate Stabilization - UVSD Fund
505 Signalization Fund 943 Sanitation District Capital Improvement Fund
506 Bridge Fund 952 REDIP Sewer Enterprise Fund
507 1998 STIP Augmentation Fund 960 Community Redevelopment Agency
508 SB325 Reimbursement Fund $23,302.50 961 RDA Housing Pass-Through
509 S.T.P. Fund 962 Redevelopment Housing Fund
510 Trans-Traffic Congest Relief Fund 963 Housing Debt
511 Rail Trail Fund $881.25 964 RDA Capital Pass-Through
600 Community Development Block Grant 965 Redevelopment Capital Improvement Fund
601 EDBG 94-333 Revolving Loan 966 Redevelopment Debt Service
602 Community Development Fund 967 Housing Bond Proceeds
603 08-HOME-4688 968 Non-Housing Bond Proceeds
604 CDBG Grant 09-STBG-6417 969 RDA Obligation Retirement Fund
605 11-HOME-7654 Fund $0.00 844/944 Sewer Capital Projects Fund $105,901.57
606 CDBG Grant 10-EDEF-7261
607 Prop 84 Grant Fund
609 13-CDBG-8940
610 City RDA Projects Fund
613 Home Program Activities
620 CASP Train
630 Asset Seizure Fund Retainage Withheld $96,973.04
631 Asset Seizure Fund (Drug/Alcohol)611 CDBG 16-CDBG-11147
633 H & S Education 11489(B)(2)(A1)
634 Federal Asset Seizure Grants
635 SUP Law Enforcement Service Fund
636 CBTHP Officer
637 Local Law Enforcement Block Grant
638 Asset Forfeiture 11470.2 H & S
639 Special Revenue - Police
640 Parking District Fund $555.64
670 Federal American Rescue Fund
691 Museum Fund
695 Transfer Station Fund
696 Solid Waste Mitigation Fund $604.83
PAYROLL CHECK NUMBERS: 517244-517340
DIRECT DEPOSIT NUMBERS: 134987-135334
PAYROLL PERIOD: 02/1625-03/01/25
PAYROLL CHECK NUMBERS: 517341-517419 TOTAL DEMAND PAYMENTS- A/P CHECKS $11,345,315.41
DIRECT DEPOSIT NUMBERS: 135335-135667 TOTAL DEMAND PAYMENTS- EFT's $0.00
PAYROLL PERIOD: 03/02/25-03/15/25 TOTAL PAYROLL CHECKS & DIRECT DEPOSITS $1,521,082.89
PAYROLL CHECK NUMBERS: TOTAL PAYROLL EFT's (TAXES, PERS, VENDORS)$843,827.04
DIRECT DEPOST NUMBERS:* vendor name( if applicable)
PAYROLL PERIOD:
VOID CHECK NUMBERS:
517055, 3060855, 3061844, 3061839,
3061798, 361832, 3061848, 3061862,
3061864, 3061819, 3061789, 3061828
3061941, 3061804, 3061838
TOTAL PAYMENTS $13,710,225.34
NA
WIRE TRANSFER NUMBERS:
133,134,135,136,137
CERTIFICATION OF CITY CLERK
This register of Payroll and Demand Payments was duly approved by the City Council on ____________________.
City Clerk
APPROVAL OF CITY MANAGER CERTIFICATION OF DIRECTOR OF FINANCE
I have examined this Register and approve same.I have audited this Register and approve for accuracy
and available funds.
____________________________________________________________________________________________
City Manager Director of Finance
MANUAL CHECK NUMBERS:
CITY OF UKIAH
REPORT OF DISBURSEMENTS
REGISTER OF PAYROLL AND DEMAND PAYMENTS
FOR THE MONTH OF MARCH 2025
Page 22 of 398
Account Code Summary Attachment 2
10000000 GENERAL FUND 20012300 COMMUNITY OUTREACH/PUBLIC INFO
10017200 SUCCESSOR AGENCY 20012500 CITY CLERK
10020000 POLICE - GEN FUND 20012600 ECONOMIC DEVELOPMENT
10020210 POLICE PATROL 20012800 EMERGENCY MANAGEMENT
10020214 POLICE VOLUNTEERS 20013210 ACCOUNTS PAYABLE
10020216 COPS GRANT 20013220 PAYROLL
10020217 POLICE ANIMAL CONTROL 20013400 ACCOUNTING
10020218 POLICE CSO 20013401 BUDGET MANAGEMENT
10020220 CODE ENFORCEMENT 20014000 CITY ATTORNEY
10020224 MAJOR CRIMES TASK FORCE 20015100 CITY TREASURER
10021210 CITY FIRE 20016100 HUMAN RESOURCES
10022100 PARKS 20023510 HOUSING GRANTS
10022300 AQUATICS 20023520 NON-HOUSING GRANTS
10022700 MUSEUM - GEN FUND 20100000 WORKER'S COMP FUND
10022810 RECREATION ADMINISTRATION 20116220 WORKERS COMPENSATION
10022821 ADULT BASKETBALL 20200000 LIABILITY FUND
10022822 ADULT SOFTBALL 20216200 RISK MANAGEMENT
10022824 CO-ED VOLLEYBALL 20300000 GARAGE FUND
10022831 YOUTH BASKETBALL 20324100 GARAGE
10022832 YOUTH SOFTBALL 20324110 FLEET MAINTENANCE
10022840 DAY CAMP 20400000 PURCHASING FUND
10022850 CLASSES & CLINICS 20413500 PURCHASING
10022860 SPECIAL ACTIVITIES 20413510 CAPITAL ASSET MANAGEMENT
10022900 COMM SVCS SPECIAL SERVICES 20413520 GRANTS AND SPECIAL PROJECTS
10023100 PLANNING SERVICES 20414000 LEGAL SERVICES/EXPENSES
10023110 CURRENT PLANNING 20500000 BILLING AND COLLECTION FUND
10023300 BUILDING INSPECTION 20513300 UTILITY BILLING
10023320 BUILDING INSPECTION 20513380 METERING-ELECTRIC
10023411 CDBG GENERAL ADMIN 20513382 METERING-WATER
10024200 ENGINEERING/STREETS 20600000 PUBLIC SAFETY DISPATCH FUND
10024210 ENGINEERING 20620231 POLICE UKIAH DISPATCH
10024214 TRAFFIC SIGNAL OPERATIONS 20620232 POLICE FT BRAGG DISPATCH
10024224 STORM WATER 20700000 PAYROLL POSTING FUND
10024310 CORP YARD MAINTENANCE 20800000 BUILDING & MAINTENANCE
10024620 STREETS 20822500 BUILDING & MAINTENANCE
10100000 GF- (SUB-FUND) VISIT UKIAH 20824300 BLDG MAINT CORP YARD
10112700 GF-(SUB-FUND) VISIT UKIAH 20900000 IT FUND
10500000 MEASURE S GENERAL FUND 20913900 INFORMATION TECHNOLOGY
10521210 FIRE AUTHORITY 22000000 FIXED ASSET FUND
10600000 USDA FOREST SERV CWDG 25100000 SPECIAL PROJECTS RESERVE FUND
12000000 STREET REHABILITATION 25200000 STREETS/ROW IMPROVEMENT FUND
12024200 PUBLIC WORKS ENGINEERING 25224220 STREETS/ROW IMPROVEMENT FUND
13000000 GOV'TL DEBT SVC/RESERVE FUND 25300000 PROP 172 FUND
13100000 DEBT SERVICE RESERVE 2022 LRB 25321210 CITY FIRE
20000000 CITY ADMINISTRATIVE SERVICES 30000000 PARK DEVELOPMENT FEES FUND
20010000 CITY COUNCIL 30022200 PARK DEVELOPMENT
20012100 CITY MANAGER 30100000 ANTON STADIUM FUND
Page 23 of 398
Account Code Summary Attachment 2
20012200 ADMINISTRATIVE SUPPORT 63500000 SUP.LAW ENFORCE.SVC.FD(SLESF)
30200000 OBSERVATORY PARK FUND 63520210 SLESF
30300000 PLAYGROUND & PARK AMENITIES FU 63600000 CBTHP OFFICER
30322230 PLAYGROUND AND PARK AMENITIES 63620210 CBTHP OFFICER
30400000 SWIMMING POOL FUND 63800000 ASSET FORFEITURE 11470.2 H&S F
30522250 RIVERSIDE PARK 63820210 ASSET FORFEITURE 11470 EXPENDI
30600000 SKATE PARK FUND 63900000 SPECIAL REVENUE POLICE
30700000 SOFTBALL COMPLEX FUND 64000000 PKG. DIST. #1 OPER & MAINT FUN
30800000 OPIOD SETTLEMENT FUND 64012600 ECONOMIC DEVELOPMENT
31100000 ARRC GENERAL OPERATING FUND 64020213 POLICE PARKING ENFORCEMENT
31122000 ARRC 67000000 FEDERAL AMERICAN RESCUE FUNDS
31200000 DOWNTOWN BUSINESS IMPROVEMENT 69500000 TRANSFER STATION
31212600 ECONOMIC DEVELOPMENT 69624000 SOLID WASTE MITIGATION FUND
31300000 LMIHF HOUSING ASSET FUND 70000000 SANITARY DISPOSAL SITE FUND
31323400 HOUSING 70024500 LANDFILL 700
31323431 LMI GENERAL ADMIN 70124500 LANDFILL CORRECTIVE
31500000 ADVANCED PLANNING FUND 70200000 DISPOSAL CLOSURE RESERVE FUND
31523100 COMMUNITY PLANNING 70224500 LANDFILL CLOSURE
31600000 SPECIAL RECREATION EVENTS 70400000 POST CLOSURE FUND-SOLID WASTE
31622861 SPECIAL RECREATION EVENTS 71000000 AMBULANCE SERVICES FUND
50000000 GAS TAX FUND 71021100 AMBULANCE SERVICES
50024214 TRAFFIC SIGNAL OPERATIONS 72000000 GOLF FUND
50500000 SIGNALIZATION FUND 72022400 GOLF
50800000 SB325 REIMBURSEMENT FUND 73000000 CONFERENCE CENTER FUND
50824210 SB325 ENGINEERING 73022600 CONFERENCE CENTER
50900000 S.T.P.77700000 AIRPORT FUND
50924210 STP ENGINEERING 77714000 CITY ATTORNEY
51100000 RAIL TRAIL FUND 77725200 AIRPORT OPERATIONS
51124210 Rail Trail 77800000 AIRPORT CAPITAL IMPROVEMENT FU
60000000 COMM. DEVELOPMT. BLOCK GRANT F 77825200 AIRPORT CAPITAL
60023411 CDBG GENERAL ADMIN 77900000 SPECIAL AVIATION FUND
60023412 CDBG ACTIVITY DELIVERY 77925200 AIRPORT SPECIAL
61100000 CDBG 16-CDBG-11147 80000000 ELECTRIC FUND
61112600 CDBG ECONOMIC DEVELOPMENT 80014000 CITY ATTORNEY
61123410 16-CDBG-11147 80026110 ELECTRIC OVERHEAD
61123411 CDBG GENERAL ADMIN 80026120 ELECTRIC UNDERGROUND
61200000 FUND 612 UNASSIGNED 80026200 TELEMETRY & CALIBRATION
61223400 HOME CDD HOUSING 80026210 SUBSTATION
61223422 HOME ACTIVITY DELIVERY 80026220 HYDROELECTRIC PLANT
61323400 HOME HOUSING ACTIVITIES 80026400 ELECTRIC ADMINISTRATION
61323421 HOME GENERAL ADMIN 80026440 POWER PURCHASES
62000000 CASP CERTIF & TRAINING 80100000 ELECTRIC CAPITAL RESERVE FUND
62023320 CASP CERTIF & TRAINING 80126100 ELECTRIC CIP
63000000 ASSET SEIZURE FUND 80126220 HYDROELECTRIC PLANT
63020210 ASSET SEIZURE EXPENDITURE 80500000 STREET LIGHTING FUND
63300000 H&S EDUCATION 11489(B)(2)(A1)80526150 STREET LIGHTING
63320210 H&S ASSET SEIZURE EXPENDITURE 80600000 PUBLIC BENEFITS CHARGES FUND
Page 24 of 398
Account Code Summary Attachment 2
63400000 FEDERAL ASSET SEIZURE GRANTS F
63420250 FED ASSET SEIZURE EXPENDITURE
80626450 PUBLIC BENEFITS
80700000 ELECTRIC CAP AND TRADE FUND
80800000 ELECTRIC LOW CARBON FUEL STDS
80826100 ELECTRIC LOW CARBON FUEL STDS
82000000 WATER FUND
82027110 WATER
82027111 PROD OPERATIONS & MAINTENANCE
82027114 DISTRIB OPERATIONS & MAINT
82100000 WATER CAPITAL RESERVE FUND
82200000 WATER CONNECTION FEE FUND
82227113 WATER DISTRIBUTION CAPITAL
83000000 RECYCLED WATER
83027330 RECYCLED WATER
84000000 CITY/DIST. SEWER OPERATING FUN
84027220 WASTE WATER
84027221 CITY WASTE O & M
84027225 WASTE TREATMENT O & M
84100000 SEWER BOND DEBT SERVICE FUND
84127226 WASTEWATER TREATMENT CAPITAL
84200000 RATE STABILIZATION-CITY FUND
84300000 CONNECTION FEE SEWER FUND (CAP
84400000 CITY SEWER CAPITAL PROJECTS FU
84427221 CITY WASTEWATER O&M 844
84427222 CITY WASTE CAPITAL
90000000 SPECIAL DEPOSIT TRUST FUND
91500000 UKIAH VALLEY FIRE DEPARTMENT
91521400 UVFD FIRE ADMINISTRATION
91600000 UVFD PROP 172
91621400 UVFD PROP 172
91700000 UVFD MEASURE B UNASSIGNED
91721400 UVFD FIRE
91800000 UVFD MITIGATION FEES
91821400 UVFD MITIGATION
92000000 MSWMA OPERATIONS
92200000 MILLVIEW COUNTY WATER DISTRICT
92700000 REDWOOD VALLEY WATER DISTRICT
96900000 REDEVELOPMENT OBLIGATION RETIR
96917200 SUCCESSOR AGENCY
96995669 969 - RDA OBLIGATION RETIREMEN
Page 25 of 398
51211 PERS UNFUNDED LIABILITY 54101 POSTAGE
51220 INSURANCE 54102 SMALL TOOLS
51230 WORKERS COMP 54103 LAB SUPPLIES
51240 MEDICARE 54106 SPECIALTY SUPPLIES
51260 FICA 54107 EMS SUPPLIES
51270 UNIFORM ALLOWANCE 54120 PW - SPECIAL SUPPLIES
51290 CELL PHONE STIPEND 54121 PW - ASPHALT CONCRETE
52100 CONTRACTUAL SERVICES 54122 PW - AGGREGATE BASE
52110 AMBULANCE BILLING 54124 PW - CONCRETE/SUPPLIES
52111 DEFIBRILLATOR MAINTENANCE 54125 PW - TRAFFIC PAINT
52112 M. S. OVERSIGHT 54126 PW-PREMARKS
52113 PLANNING STUDIES 54127 PW - SIGN POSTS/SHEETING
52114 COMPLIANCE STUDIES 54128 PW - COLD PATCH MATERIAL
52130 EDUCATIONAL & MARKETING MATL'S 54129 PW - TACK OIL
52131 ASSISTANCE TO SENIORS 54130 PW - SAFETY
52133 MONTHLY DISCOUNT PROGRAM 54131 PW - BARRICADES & CONES
52134 GENERAL ADMIN 54161 BACKGROUND & PHYSICALS
52135 ENERGY CONSERVATION PROGRAM 54162 ADVERTISING
52137 PUBLIC BENEFITS PROGRAM MGMT 54163 INTERVIEW SUPPLIES
52139 RESEARCH DEVELOPMENT & DEMO 54165 NEW EMPLOYEE FINGERPRINT
52150 LEGAL SERVICES/EXPENSES 54166 DOT TESTING PROGRAM
52151 EMPLOYEE BENEFIT ADMIN FEES 54167 EMPLOYEE DEVELOPMENT
52155 ACTIVITY DELIVERY 54169 LIVESCAN
52180 SECURITY SERVICES 54201 PRISONER EXPENSE
52181 VOLUNTEER EXPENSES 54202 MAJOR CRIME INVESTIGATIONS
52301 PROPERTY TAX ADMIN FEE 54203 RECRUITMENT
52304 LAFCO FEES AND PROP TAX EXP 54320 SOFTWARE
52500 TRUSTEE FEES 54330 COMPUTER AND TECHNOLOGY
52510 ADVERTISING & PROMOTION 54500 EQUIP RENTS AND LEASES
52515 ADVERTISING & PUBLICATION 54700 FINES & PENALTIES
52521 LIABILITY INSURANCE PREMIUM 55100 TELEPHONE
52522 LIABILITY & PROPERTY DEDUCT 55200 PG&E
52524 PROPERTY INSURANCE PREMIUM 55210 UTILITIES
52525 WORKER'S COMP. EXPENSE 56100 VEHICLE & EQUIPMENT MAINT. & R
52526 REMIF ASSESSMENT PAYMENTS 56112 EQUIPMENT PARTS FOR RESALE
52527 A.D.P. PREMIUM & DEDUCTIBLE 56120 EQUIPMENT MAINTENANCE & REPAIR
52528 LIABILITY INSURANCE 56125 LAB EQUIP-REPAIR & MAINT.
52529 EARTHQUAKE & FLOOD (DIC)56130 EXTERNAL SERVICES
52532 SAFETY & TRAINING SUPPORT 56210 FUEL & FLUIDS
52533 UVFA RETIREE HEALTH INS 56300 BUILDING MAINT. & REPAIR
52600 RENT 56410 EQUIPMENT RENTAL - PRIVATE
52601 DATA STORAGE & CONNECTIVITY 56504 FACILITY MAINTENANCE & REPAIR
52602 RENTAL OF CITY PROPERTY 56600 AIRFIELD MAINTENANCE & REPAIR
52841 SUCCESSOR AGENCY ADMIN 57100 LEARNING AND DEVELOPMENT
53000 LAWSUIT SETTLEMENT 57101 CONF & TRAINING-AQUATICS
54100 SUPPLIES 57300 MEMBERSHIPS & SUBSCRIPTIONS
Object Code Summary Attachment 3
Page 26 of 398
58101 NCPA PLANT GENERATION
58102 NCPA POWER PURCHASES
58103 NCPA TRANSMISSION
58104 NCPA MANAGEMENT SERVICES
58105 NCPA THIRD PARTY SALES
58202 CHEMICALS
58401 AVIATION FUEL
58410 GARAGE LUBRICANTS & PARTS
58510 REIMBURSABLE JOBS
59100 PROPERTY TAXES PAID
59101 FEES
59102 FRANCHISE FEES
59105 CONTRIBUTIONS TO OTHER AGENCY
59106 SENIOR TRASH SUBSIDY
59108 BANK FEES
59400 OTHER EXPENSES
59500 LOANS ISSUED
59502 SCHOLARSHIPS
61200 PURCHASING ALLOCATION
61300 BILLING & COLLECTION ALLOCATIO
61410 RENT ALLOCATION
61420 BUILDING MAINTENANCE ALLOCATIO
61422 IT ALLOCATION
61430 CORP YARD ALLOCATION
61500 INSURANCE ALLOCATION
61600 GARAGE ALLOCATION
61700 DISPATCH
62100 ADMIN & OVERHEAD ALLOCATION
63000 INTERFUND SERVICES USED
70101 LOAN PAYMENTS MADE
70102 BOND INTEREST EXPENSE
70103 LOAN INTEREST
70201 LOAN PRINCIPAL PAYMENTS
70202 BOND PRINCIPAL PAYMENTS
74500 CAPITAL LEASE PRINCIPAL
74501 CAPITAL LEASE INTEREST
80100 MACHINERY & EQUIPMENT
80210 LAND ACQUISITION
80220 BUILDING IMPROVEMENTS
80230 INFRASTRUCTURE
90100 LOAN PROCEEDS
90101 LOAN PAYMENT RECEIVED
Page 27 of 398
Invoices
Vendor
Name
Invoice
#
Invoice
Description
Invoice
Amt
Account Detail and Allocation Detail
The following list of bills payable was reviewed and approved for payment.
Signature
List of Checks Presented for Approval on 3/7/2025
Attachment 4
Page 28 of 398
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Invoice
#
Invoice
Description
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Amt
Account Detail and Allocation Detail
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Account Detail and Allocation Detail
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Description
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Account Detail and Allocation Detail
The following list of bills payable was reviewed and approved for payment.
Signature
List of Checks Presented for Approval on 3/14/2025
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Account Detail and Allocation Detail
The following list of bills payable was reviewed and approved for payment.
Signature
List of Checks Presented for Approval on 3/21/2025
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List of Checks Presented for Approval on 3/21/2025
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Account Detail and Allocation Detail
The following list of bills payable was reviewed and approved for payment.
Signature
List of Checks Presented for Approval on 3/28/2025
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Page 87 of 398
1
Kristine Lawler
From:UkiahWhistleblower <UkiahWhistleblower@protonmail.com>
Sent:Friday, May 2, 2025 6:45 PM
To:Doug Crane; Susan Sher; Mari Rodin; Heather Criss; Juan Orozco; CityClerk
Subject:Demand for Transparency: Budget Breakdown, Police Spending & Housing Crisis
Follow Up Flag:Follow up
Flag Status:Flagged
[EXTERNAL EMAIL] DO NOT CLICK links or attachments unless you recognize the sender and know the content is safe.
Dear Ukiah City Council,
As a resident and small business owner, I am deeply concerned about the decisions made in the May 7, 2025
council meeting.
You approved:
$13.7 million in March payments with no public breakdown of where that money went
An $84,000 invoice for the Potter Valley Project with no explanation of services rendered
Ongoing funding for police departments and asset seizure programs, without any itemized budgets or
transparency
Ordinance updates allowing landlords to pass utility and capital costs onto mobilehome residents,
some of whom live on fixed incomes
Rent increases during in-place transfers—guaranteeing higher costs for the next tenant
This is unacceptable. The community deserves:
1. A full breakdown of the $13.7M in expenditures
2. A line-by-line explanation of the $84K invoice
3. A transparent accounting of police funds, including SLESF, asset forfeiture, and public safety expenditures
4. A plan for how the City intends to prevent homelessness and displacement caused by these rent pass-
throughs and increases
5. An immediate statement on why Mayor Douglas Crane—whose private financial interest as a landlord is well
known—is allowed to vote on housing policy without recusal
What are you doing to support the working poor? The elders? The families scraping by? The renters who can’t
afford another $50 utility pass-through?
We deserve answers, and we deserve leadership that prioritizes people, not profit.
We deserve answers, and we deserve leadership that prioritizes people, not profit. I hope
you'll have these numbers ready and publicly accessible before the May 7 meeting—
without requiring an official records request or escalation up the chain of
command. Transparency should not be a special request. It should be the baseline.
Page 88 of 398
2
In defense of my community,
An Anonymous Source from Ukiah
Page 89 of 398
Page 1 of 2
Agenda Item No: 8.b.
MEETING DATE/TIME: 5/7/2025
ITEM NO: 2025-457
AGENDA SUMMARY REPORT
SUBJECT: Consideration of Adoption of Resolution Approving Record Destruction for Outdated Records from
the Payroll Division, City Manager's Office, Electric Utility, and Fire Department.
DEPARTMENT: City Clerk PREPARED BY: Araceli Sandoval, Deputy City Clerk
PRESENTER: Kristine Lawler, City Clerk
ATTACHMENTS:
1. Proposed Resolution with Exhibit A
Summary: The City Council will consider adopting a resolution authorizing the destruction of outdated
documents from the Payroll Division, City Manager's Office, Electric Utility, and Fire Department.
Background: The City of Ukiah's Records Retention Guidelines were constructed based on the State of
California's recommended retention schedule and various government regulations, as well as
recommendations from City departments. The Payroll Division, City Manager's Office, Electric Utility, and Fire
department, along with the City Clerk's office and the City Attorney's office, have reviewed the Transfer
Notices for a total of 36 boxes that are due for destruction per the Guidelines, and have approved them for
shredding.
Discussion: The estimated cost for shredding the 36 boxes is $288, and this has been budgeted for the 24-25
fiscal year.
Staff recommends that Council adopt the resolution (Attachment 1), authorizing the destruction of 36 boxes of
outdated documents, attached as Exhibit A to the resolution.
Recommended Action: Adopt resolution authorizing the destruction of outdated records from the Payroll
Division, City Manager's Office, Electric Utility, and Fire Department.
BUDGET AMENDMENT REQUIRED: N/A
CURRENT BUDGET AMOUNT: 20012500.52100 - City Clerk Contracted Services: $1,616
PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: City Clerk Contracted Services budget
REVENUE: No GRANT: No
PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A
COORDINATED WITH: N/A
STRATEGIC PLAN (SP): N/A
CLIMATE INITIATIVES (CI): N/A
GENERAL PLAN ELEMENTS (GP): N/A
Page 90 of 398
Page 2 of 2
Page 91 of 398
RESOLUTION NO. 2025-
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH AUTHORIZING THE
DESTRUCTION OF OUTDATED RECORDS
WHEREAS, the Payroll Division, City Manager, Electric Utility, and Fire departments, along with the
City Clerk's office and the City Attorney's office, have reviewed and approved the list of records that
are attached as Exhibit A, and determined that said records are no longer necessary and may at this
time be destroyed.
NOW, THEREFORE, BE IT RESOLVED that the Ukiah City Council hereby approves the destruction
of certain outdated records, contained in Exhibit A of this Resolution, and authorizes the City Clerk to
destroy the records.
PASSED AND ADOPTED this 7th day of May, 2025, by the following roll call vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
____________________________
Douglas F. Crane, Mayor
ATTEST:
______________________________
Kristine Lawler, City Clerk
Attachment 1
Page 92 of 398
ROOM SHELF LOCATION BOX #Date Rec'd Central File
#RECORD TITLE START DATE END DATE
RETAIN
UNTIL USER/SENDER DEPARTMENT
1 a 2 01110 2/16/1990 714.20 Salary Records 1/1/1951 12/31/1986 1989 Inman Payroll
1 d 57 04559 3/8/2016 714.09 Employee Time Sheets 1/1/2009 12/31/2014 2022 Elizabeth MacFarland Payroll
1 e 82 04787 5/25/2018 714.20 Salary Records 9/1/2016 12/1/2016 2023 Kippi Cummins Payroll
1 e 88 00023 5/25/2018 714.20 Salary Records 5/1/2016 8/31/2016 2023 Kippi Cummins Payroll
1 f 94 04561 3/8/2016 714.09 Employee Time Sheets 6/1/2014 10/31/2014 2022 Elizabeth MacFarland Payroll
1 f 100 04789 5/25/2018 714.09 Employee Time Sheets 1/1/2016 4/30/2016 2023 Kippi Cummins Payroll
1 g 117 04564 3/8/2016 714.09 Employee Time Sheets 12/1/2013 6/30/2014 2021 Elizabeth MacFarland Payroll
1 L 211 02117 714.10 Feature Distribution 1/1/1999 3/31/1999 2024 Thomas Payroll
1 L 217 02119 714.10 Feature Distribution 10/1/1999 12/31/1999 2024 Thomas Payroll
1 m 229 02121 714.10 Feature Distribution 7/1/1999 9/30/1999 2024 Thomas Payroll
1 m 238 02123 714.10 Feature Distribution 4/1/1999 6/30/1999 2024 Thomas Payroll
1 p 296 02061 Payroll Ledgers 10/1/1998 12/31/1998 2023 Thomas Payroll
1 q 322 01576 714.10 Feature Distribution 7/1/1994 11/30/1998 2024 Payroll
1 r 344 04394 6/1/2015 714.09 Employee Time Sheets 12/1/2012 6/30/2013 2020 Payroll
1 r 346 04395 6/1/2015 714.09 Employee Time Sheets 6/1/2013 12/31/2013 2020 Payroll
1 t 387 02190 Confidential Program Files 1/1/1992 12/31/1998 2023 Klingbeil Payroll
1 z 518 01381 714.05 Check Register 1/1/1992 3/30/1993 1996 Deknoblough Payroll
2 g 733 02003 Payroll Ledgers 7/1/1999 9/30/1999 2024 Thomas Payroll
2 g 736 02006 714.05 Feature Distribution 3/1/1997 3/30/1998 2023 Thomas Payroll
2 h 742 02012 714.10 Feature Distribution 3/1/1998 6/30/1998 2023 Thomas Payroll
2 r 940 04663 7/27/2017 714.09 Employee Time Sheets 1/1/2015 5/30/2015 2023 ElizaBeth MacFarland Payroll
2 t 986 02462 Payroll Ledgers 10/1/1997 6/30/1998 2023 Thomas Payroll
2 u 1017 04666 7/27/2017 714.09 Employee Time Sheets 5/1/2015 8/30/2015 2023 ElizaBeth MacFarland Payroll
2 u 1018 04667 7/27/2017 714.09 Employee Time Sheets 8/1/2015 12/30/2015 2023 ElizaBeth MacFarland Payroll
2 cc 1174 00680 2/15/2022 714.11 Federal and State Reports; Payroll 1/1/2015 12/31/2016 2021 Kippi Cummins Payroll
2 cc 1189 00688 1/5/2022 714.09 Employee Time Sheets 12/18/2016 4/22/2017 2024 Devon King Payroll
2 cc 1190 00689 1/5/2022 714.09 Employee Time Sheets 8/13/2017 12/31/2017 2024 Devon King Payroll
2 dd 1197 00679 1/5/2022 714.09 Employee Time Sheets 4/23/2017 8/12/2017 2024 Devon King Payroll
2 dd 1198 00681 2/15/2022 714.20 Salary Records 1/1/2019 12/31/2019 2023 Kippi Cummins Payroll
2 dd 1203 00579 6/22/2021 714.20 Salary Records 1/1/2018 12/31/2018 2022 Kippi Cummins Payroll
2 dd 1212 00682 2/15/2022 714.02 Benefit Distribution 1/1/2012 12/31/2013 2020 Kippi Cummins Payroll
PAYROLL
RECORDS SCHEDULED FOR DESTRUCTION Exhibit A
Page 93 of 398
ROOM SHELF LOCATION BOX # Date Rec'd
Con /
Pub
Central
File #RECORD TITLE START DATE END DATE
RETAIN
UNTIL USER/SENDER DEPARTMENT COMMENT
2 p 908 00979 Pub 101.01 General Subject Files - Administration 11/17/1993 6/19/1996 1999 City Manager
CITY MANAGER
RECORDS SCHEDULED FOR DESTRUCTION
Page 94 of 398
LOCATION BOX # Date Rec'd
Con/P Central
File #START DATE END DATE
RETAIN
UNTIL USER/SENDER DEPARTMENT
Rolling Files 05001
ub
4/23/2025 Pub 601.01 1/1/2009 12/31/2022 2024 Diann Lucchetti Electric Utility
RECORD TITLE
General Subject Files
ELECTRIC UTILITY
RECORDS SCHEDULED FOR DESTRUCTION
Page 95 of 398
ROOM SHELF LOCATION BOX # Date Rec'd
Con /
Pub
Central
File #RECORD TITLE START DATE END DATE
RETAIN
UNTIL USER/SENDER DEPARTMENT COMMENT
1 k 185 01718 Pub 9 Entry level Fire Fighter study guides 1/1/1981 1/31/1997 2022 McAfee Fire
1 w 448 01930 Pub Daily Journals, Shift History Reports 1/1/1995 12/31/1997 2022 McAfee Fire
2 d 667 01887 Pub Human Resources, FLSA, Overtime and Payroll 1/1/1993 12/31/1997 2022 Faye McAfee Fire 9/4/24 gave box to Sheri to review
FIRE
RECORDS SCHEDULED FOR DESTRUCTION
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Agenda Item No: 8.c.
MEETING DATE/TIME: 5/7/2025
ITEM NO: 2025-449
AGENDA SUMMARY REPORT
SUBJECT: Annual Report on Mobilehome Park Stabilization Fees and Activities, Adoption of Resolution
Updating Program Costs, and Approval to Waive Fees for the FY 2024-25.
DEPARTMENT: City Clerk PREPARED BY: Kristine Lawler, City Clerk
PRESENTER: Kristine Lawler, City Clerk
ATTACHMENTS:
1. Ordinance No. 1126
2. CC Reso 2023-21 - Mobilehome Rent Stabilization Fees
3. 2025 Letter to Residents
4. Proposed Resolution - redline and clean
5. Correspondence Received - UkiahWhistleblower
Summary: Council will receive an annual report on the administrative costs and activities regarding the
mobilehome park rent stabilization program, and consider waiving the fees for the Fiscal Year 2024-25.
Background: In October 2010, the City Council adopted Ordinance 1126 (Attachment 1) to provide
regulations surrounding mobilehome park rent increases and capital improvement pass-through costs. This
Ordinance works in tandem with an adopted resolution that sets the administrative fees associated with
Section 2715 of the Ordinance, and is reviewed annually.
In 2018, Council gave direction to Staff to charge the mobilehome park stabilization account each year to
cover the City administrative costs incurred to maintain the requirements laid out in the Resolution; only
invoicing the mobilehome park owners/residents when the balance in the account falls below the estimated
costs for arbitration and administrative activities. The City Attorney also stated that the mobilehome parks
cannot be legally charged if the account has an excess of funds that is more than needed for the estimated
costs of arbitration. Additionally, Staff was directed to implement an annual educational program to inform the
tenants of their rights through the ordinance and resolution, and include those actions and results in the yearly
report to Council.
As part of the educational program, a webpage was established and has been maintained on the City’s
website at: https://cityofukiah.com/city-clerk/#mobile-home. The webpage contains links to the following:
Ordinance 1126 and Resolution 2024-22 that govern the stabilization process and costs; the December 20,
2017, Staff Report to Council that details how the fees are assessed; and the annual letter sent to the
mobilehome park owners regarding the October CPI, which dictates the amount that rent can be
increased. All correspondence and documents pertaining to the mobilehome park rent stabilization are added
on an on-going basis to this webpage.
In June of 2024, Council adopted Resolution 2024-22 (Attachment 2) that amended and updated the
arbitration and administrative costs.
In addition, a letter (Attachment 3) was sent out on April 23, 2025, to all mobilehome park residents to bring
their awareness to the website resource. As of the publication of this agenda item, the Clerk’s office received
one inquiry from a park resident who asked to have the letter translated into Spanish, which was done and
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sent to the requestor the same day. The Clerk's office will take additional steps to have the ordinance and
resolution translated and posted onto the website.
Discussion: The current before-year-end-close balance in the Mobilehome Rent Stabilization Trust Fund
(90000000.23251) is $21,808. The estimated attorney fees for 8 hours at a rate of $400 per hour is $3,200,
discounted by 50% is $1,600. Assuming an arbitration hearing takes one 8-hour day, and the arbitrator takes
4 hours to prepare a written decision, a total of 12 hours at $1,250 (average arbitration cost) = $15,000 + $950
(admin fee for arbitration) for a total of $15,950.
The estimated administrative and educational outreach costs for the 24-25 Fiscal Year is $2,085 (using the
higher of the two invoicing rates specified in Exhibit A of the resolution).
The remaining fund balance less the administrative costs, attorney fees, and arbitrator cost, would leave a
balance of $2,173. As the estimated remaining balance would still exceed the suggested reasonable estimate
of costs, Staff recommends waiving the annual billing to the mobilehome parks for the fiscal year 2024-25, and
authorize the use of the account reserves for the current year administrative activities. If no billing is sent to
the mobilehome parks, then the administrative cost plus the educational outreach cost would be $1,120.
Costs to implement the program shown on Exhibit A to Resolution 2024-22, have changed due to clerk,
attorney, and postal rate changes. Therefore, Staff is recommending adoption of a new resolution amending
Exhibit A to include the cost differences. Red-line and clean versions of the proposed resolution are included
as Attachment 4. These changes would not affect the recommendation to waive the annual fee to the
mobilehome parks for the fiscal year 2024-25.
Projecting forward, it is anticipated that next fiscal year (25-26) will also have enough reserves in the
mobilehome rent stabilization fund to cover the administrative costs. However, the year following that (FY 26-
27) it is anticipated that the mobilehome parks will need to be invoiced.
Recommended Action: Receive report on the Mobilehome Park Stabilization Administrative Costs and
Activities; adopt the Resolution Amending Exhibit A - updating the program costs; approve waiving fees for the
FY 2024-25, and authorize the use of the account reserves for current year administrative activities.
BUDGET AMENDMENT REQUIRED: N/A
CURRENT BUDGET AMOUNT: 90000000.23251: $21,808
PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: Mobilehome Rent Stabilization Trust Fund
REVENUE: No GRANT: No
PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A
COORDINATED WITH: N/A
STRATEGIC PLAN (SP): N/A
CLIMATE INITIATIVES (CI): N/A
GENERAL PLAN ELEMENTS (GP): N/A
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ORDINANCE NO. 1126
ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
UKIAH ADDING A NEW CHAPTER 8, ENTITLED:
MOBILEHOME RENT STABILIZATION," TO DIVISION 1
OF THE UKIAH CITY CODE.
SECTION ONE.
The City Council of the City of Ukiah hereby ordains that a new Chapter 8,
entitled "Mobilehome Rent Stabilization" is hereby added to Division 1 of the
Ukiah City Code to read as follows.
DIVISION 1 BUILDING
CHAPTER 8 MOBILEHOME RENT STABILIZATION
2700: FINDINGS AND PURPOSE.
A) The State of California has recognized, by the adoption of special
legislation regulating tenancies of mobilehome owners in mobilehome parks, that
there is a significant distinction between homeowners in mobilehome parks and
other dwelling units, and the State likewise has recognized that homeowners in
mobilehome parks, unlike apartment tenants or residents of other rental stock,
are in the unique position of having made a substantial investment in a
residence, the space for which is rented or leased as distinguished from owned.
The physical removal and relocation of a mobilehome from a rented or leased
space within a mobilehome park can be accomplished only at substantial cost
and inconvenience with a limited concurrent ability to find another location and, in
many instances, the removal requires a separation of the mobilehome unit from
appurtenances which have been made permanent, thus creating severe damage
and depreciation in value to the mobilehome.
Because of the limited availability of vacant spaces in mobilehome parks, the
age and condition of some mobilehomes and the cost of moving mobilehomes, it
is extremely difficult, if not impossible, to move a mobilehome from one park to
another within the City.
B) There is presently within the City and the surrounding areas a shortage
of sites for the placement of mobilehomes.
C) According to the Ukiah General Plan Housing Element, mobilehomes
presently constitute an important source of housing for persons of extremely low,
ATTACHMENT 1
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very low, low, and moderate income levels, who as a group are unable to afford
unreasonably large rent increases.
D) A large number of persons living in mobilehomes are elderly, some of
whom live on small fixed incomes. These persons may expend a substantial
portion of their income on rent and may not be able to afford other housing within
the City.
E) Rents for sites within mobilehome parks in the City have, prior to the
adoption of this chapter, increased substantially, with recent increases in one
park exceeding by a substantial amount the annual increase in the cost of living.
F) Space rent increases at the time of sale or other transfer of a mobilehome
within a park have been shown to be substantially over the pre-transfer rent.
Such large rent increases at the time of sale of a mobilehome may unfairly
depress the sales price of the mobilehome and work an economic hardship on
the mobilehome owner. The annual rent increases and vacancy control
provisions of this chapter prevent this economic hardship while protecting the
property rights of owners.
G) Because of the space shortage and potential for rapidly rising rents,
regulation is necessary to assure that economic hardship to a substantial number
of mobilehome owners in the City, many of whom are senior citizens on low fixed
incomes, does not occur.
H) It is the purpose of this chapter to establish a speedy and efficient method
of reviewing certain requested mobilehome space rent increases in mobilehome
parks to protect mobilehome owners from arbitrary, capricious or unreasonable
site rent adjustments while insuring owners and/or operators and investors a fair
and reasonable return on their investment in their mobilehome park.
2701: DEFINITIONS.
For the purpose of this chapter, the following words, terms and phrases shall
be defined as follows:
A) "Affected mobilehome owners" means those mobilehome owners whose
space is not covered by a valid lease meeting the requirements of section
798.17(b) of the California Civil Code or otherwise legally exempt from local rent
control regulation.
B) "Arbitrator" means a person who is neither a mobilehome owner nor has
an interest in a mobilehome park of a nature that would require disqualification
under the provisions of the Political Reform Act if the person were a designated
City employee, has experience in analysis of financial records, and meets one of
the following criteria:
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1) Licensed attorney or CPA who is qualified by experience or training to
conduct the arbitrations authorized by this chapter.
2) Membership in the American Arbitration Association with expertise in
rental dispute arbitration; or
3) Service as a judge in a state or federal court.
C) "Capital improvement" means those improvements which directly and
primarily benefit and serve the existing mobilehome owners by materially adding
to the value of the park or adapting it to new uses, and which are required to be
amortized over the useful life of the improvements pursuant to the provisions of
the Internal Revenue Code. "Capital improvement costs" means all costs
reasonably and necessarily related to the planning, engineering and construction
of capital improvements and shall include debt service costs, if any, incurred as a
direct result of the capital improvement. Capital improvement does not include
ordinary maintenance or repairs or Capital replacements.
D) "Capital replacement" means a capital expenditure as defined by the
Internal Revenue Code which replaces, upgrades or repairs an existing
improvement, such as, but not limited to, an on-site water or electrical distribution
or sewage collection system, a street, a parking area, or common facility, such as
a laundry, community kitchen or meeting room. If the expenditure qualifies for
treatment as a capital expenditure which must be depreciated under the Internal
Revenue Code, it is a capital replacement. If it can be fully deducted in one year
as a business expense, it does not qualify as a capital replacement.
E) "City" means the City of Ukiah, California.
F) "Clerk" means Clerk of the Ukiah Mobilehome Rent Stabilization
Program, who shall be an employee or independent contractor designated by the
City Manager as the Clerk and assigned the Clerk's duties as prescribed by this
chapter or as needed for the proper implementation of this chapter.
G) "Consumer Price Index" or "CPI" means the Consumer Price Index for all
urban consumers in the San Francisco/Oakland/San Jose area published by the
United States Bureau of Labor Statistics.
H) "Department" means the Department of Community Development of the
City of Ukiah.
1) " MRL" means the California Mobilehome Residency Law.
J) "Mobilehome" means
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1) a structure designed for human habitation and for being moved
on a street or highway under permit pursuant to Section 35790 of the Vehicle
Code, including a manufactured home, as defined in Section 18007 of the Health
and Safety Code, and a mobilehome, as defined in Section 18008 of the Health
and Safety Code, but, except as provided in subdivision (2), does not include a
recreational vehicle, as defined in Section 799.29 of the Civil Code and Section
18010 of the Health and Safety Code or a commercial coach as defined in
Section 18001.8 of the Health and Safety Code.
2) "Mobilehome," for purposes of this chapter, also includes trailers
and other recreational vehicles of all types defined in Section 18010 of the Health
and Safety Code, other than motor homes, truck campers, and camping trailers,
which are used for human habitation, if the occupancy criteria of either
paragraph (i) or (ii), as follows, are met:
i) The trailer or other recreational vehicle occupies a
mobilehome site in the park, on November 15, 1992, under a rental agreement
with a term of one month or longer, and the trailer or other recreational vehicle
occupied a mobilehome site in the park prior to January 1, 1991.
ii) The trailer or other recreational vehicle occupies a
mobilehome site in the park for nine or more continuous months commencing on
or after November 15, 1992.
Mobilehome" does not include a trailer or other recreational vehicle located in a
recreational vehicle park subject to Chapter 2.6 (commencing with Section
799.20) of the Civil Code.
K) "Mobilehome park" or "park" means any area of land within the City of
Ukiah where two or more mobilehome spaces are rented, or held out for rent, to
accommodate mobilehomes used for human habitation.
L) "Mobilehome space" means the site within a mobilehome park intended,
designed or used for the location or accommodation of a mobilehome and any
accessory structures or appurtenances attached thereto or used in conjunction
therewith.
M) "Mobilehome owner" means a person who is the owner of a mobilehome
and legally occupies the mobilehome within a mobilehome park. Unless
otherwise indicated, mobilehome owner includes tenants.
N) "Owner" means the owner or operator of a mobilehome park or an agent
or representative authorized to act on said owner's or operator's behalf in
connection with the maintenance or operation of such park.
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O) "Party" as used in this chapter refers to any affected mobilehome owner
and/or owner involved in proceedings under this chapter.
P) "Prospective mobilehome owner" means a person who is in the process
of negotiating a tenancy in a mobilehome park.
Q) "Rent" means the consideration paid for the use or occupancy of a
mobilehome space.
R) "Rent stabilization administration fee" means the fee established from
time to time by resolution of the City Council in accordance with the provisions of
the chapter.
S) "Rent increase" means any increase in base rent charged by an owner to
a mobilehome owner or offered to a prospective mobilehome owner.
T) "Tenant" means the person or persons who have signed a lease of a
mobilehome park space as the lessee of the space.
2702: BASE RENT.
Except as provided in this chapter, an owner shall not demand, accept or
retain rent for a mobilehome space exceeding the base rent which shall be the
rent in effect for that space on the date this section becomes effective (the
Effective Date"). If a previously rented mobilehome space was not rented on the
Effective Date, the base rent shall not exceed the rent in effect during the last
month the space was rented prior to that date, except as provided in this chapter.
For a mobilehome space first rented after the Effective Date, the owner shall
establish the base rent. For parks annexed into the City after the Effective Date,
the base rent shall be the rent charged on the effective date of a park's
annexation into the City.
2703: CONSUMER PRICE INDEX, UTILITIES AND OTHER PASS
THROUGHS.
A) Consumer Price Index. An owner, once in any 12-month period, may
impose a rent increase for a mobilehome space by 100 percent of the
percentage increase, if any, in the Consumer Price Index (CPI) during the most
recent 12-month period ending in October; provided, however, the rental
increase shall not exceed five percent of the previous rent charged for the space.
If an owner has obtained a rent increase under subsection 2704(B), the owner
may calculate the rent increase allowed by this subsection based upon the
approved comparable rent as allowed in subsection 2704(8) instead of upon the
actual rent in effect at the time of the increase.
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B) If the change in the CPI exceeds five percent for two consecutive years,
the Clerk shall review the maximum rent increase and recommend an ordinance
amendment if appropriate.
C) Government Mandated Expense Pass Through. An owner may pass
through to affected mobilehome owners any new or increase in government
mandated capital expenditures and operating expenses including taxes (other
than the two percent annual increase authorized by California Constitution Article
XIIIA, section 2(b)) and assessments, fees and mandated expenses due to code
changes subject to the following procedure:
1) Upon a petition signed by one adult mobilehome owner for each of 50
percent of the spaces subject to rent control in a mobilehome park or 50 spaces,
whichever is less, and filed with the Clerk within 30 days of the date the owner
gives notice of a government mandated expense pass through to every affected
mobilehome owner, the Arbitrator, in accordance with the meet and confer and
arbitration procedures provided in this chapter, may disallow or decrease the
proposed pass through based upon substantial evidence in the record that the
pass through is not legally proper, or is excessive, or that during the pass
through period the owner is including an unreasonably high financing cost and/or
return on the expense being passed through.
D) Utilities. If not billed by the utility directly to the mobilehome owner, an
owner may separately pass through to a mobilehome owner charges for all
utilities, including, but not limited to, sewer, water, garbage, cable TV., gas and
electricity, and any increases in such charges, subject to compliance with
Sections 3960-3963. Notwithstanding any provision to the contrary in this
section, the owner shall not pass through any charge or expense for gas or
electric service to the extent prohibited by section 739.5 of the California Public
Utilities Code.
E) Capital Improvement Pass Through. An owner may charge to the affected
mobilehome owner as additional rent the pro rata share of new service and
capital improvement costs including reasonable financing costs if, prior to
initiating the service or incurring the capital improvement cost, the owner has:
1) Consulted with the mobilehome owners prior to initiating construction of
the improvements or initiating the new service regarding the nature and purpose
of the improvements or services and the estimated cost of the improvements or
services;
2) Obtained the prior written consent of at least one adult mobilehome
owner in each of a majority of the mobilehome spaces which are occupied by the
mobilehome owner to the proposed service or capital improvement. Each space
shall have only one vote.
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F) Capital Replacement Pass Through. Notwithstanding the provision of
subsection E of this section, an owner may charge to the mobilehome owner as
additional rent the pro rata share of capital replacement costs including
reasonable financing costs, if not otherwise prohibited by law, subject to the
following procedure:
1) The owner may seek advance approval for the proposed pass through,
before undertaking the capital project, by following the procedures set forth in
Sections 2709 to 2711. If the increase is approved by the Arbitrator, it shall not
be effective until the next regularly scheduled annual rent increase date, provided
that the 90-day notice is issued, the expense is actually incurred and that proper
verification is submitted. This verification shall include, at a minimum, proof of
actual costs and payment to vendors or contractors. In the event that the actual
cost of the capital expense is less than the approved amount, the increase shall
be adjusted to reflect this decreased amount;
2) The owner shall give notice of the proposed pass through to each
affected mobilehome owner no later than 12 months after completion of the
capital replacement work;
3) Upon a petition signed by one adult mobilehome owner of each of 50
percent of the spaces subject to rent control in a park or 50 spaces subject to
rent control, whichever is less, and filed with the Clerk within 30 days of the date
the owner gives notice of the pass through to every affected mobilehome owner,
the Arbitrator, in accordance with the arbitration procedure provided in this
chapter, may disallow or decrease the pass through for capital replacements
based upon substantial evidence in the record that the capital replacement was
not necessary, or that the cost of the capital replacement was excessive, or that
during the pass through period, the owner is including an unreasonably high
financing cost and/or return on the expense being passed through. The owner
shall have the burden of proving the necessity for and reasonable cost of the
capital replacements. In determining whether the owner has met its burden of
proving the necessity for and reasonable cost of the capital replacement, the
Arbitrator may consider, among other factors, the reasonableness of the owner's
history of maintenance of the property or improvement to be replaced. The
Arbitrator's review will include, but not necessarily be limited to, the records
reflecting past maintenance work and the cost.
G) All charges passed through by the owner to the mobilehome owners
pursuant to subsection C and D of this section and additional rent charged
pursuant to subsections E and F of this section must be separate from the base
rent and listed separately. All billings used to calculate a pass through or
additional rent to mobilehome owners must be disclosed within a reasonable time
upon request by a mobilehome owner.
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H) Notice. A written notice of each rent increase or new or increased capital
improvement or capital replacement pass through charge made under the
provisions of this section shall be filed by the owner with the Clerk, and provided
to each affected mobilehome owner, at least 90 days before the rent increase
goes into effect or as required by the MRL. The notice shall identify the park and
shall specify the dollar amount of the increase, the percentage of the increase,
an itemization of all new or increased pass throughs and additional rent charges,
the specific space affected, the date the increase will go into effect, how each
increase was calculated, and the date the rent on each affected space was last
increased. The notice shall also advise each affected mobilehome owner of any
right to petition for review of a proposed rent increase and that a petition form
may be requested from the Clerk.
1) Whenever a time period is prescribed for filing an application or petition,
the application or petition shall be deemed filed when it is first filed with the Clerk,
even if the Clerk determines that the application or petition is not complete,
provided that the Clerk determines that application or petition is complete, as a
result of additional submissions by the applicant or petitioner, within thirty days of
the initial filing.
2704: IN-PLACE TRANSFER RENT INCREASES-ESTABLISHMENT OF
NEW BASE RENT.
A) Whenever either of the following events occurs, an owner shall be
permitted to charge a new base rent for the mobilehome space as provided in
this section:
1) The termination of the tenancy of the affected mobilehome owner in
accordance with the MRL (California Civil Code sections 798.55 through 798.60,
as amended, excepting section 798.59); or
2) The voluntary permanent removal of a mobilehome by a mobilehome
owner. A removal of the mobilehome from the space for the purpose of
performing rehabilitation or capital improvements to the space or for the purpose
of upgrading the mobilehome shall not constitute a voluntary removal of the
mobilehome.
B) Upon the sale of a mobilehome in-place, an owner may implement an
increase of the base rent for that space in an amount equal to 10% of the rent for
that space then in effect.
C) Except as provided in subsections (A) and (B), an owner may not
condition an in-place transfer of a mobilehome or condition assignment of an
existing lease to a prospective mobilehome owner, upon agreement to an
increased rent in anticipation of the in-place transfer. This subsection shall not
apply to specific conditions included in a lease exempt from rent control which
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allows an owner to condition assignment in a manner prohibited by this section.
For purposes of this subsection, "a lease exempt from rent control" means a
lease meeting, in all respects, the criteria of Civil Code section 798.17(b), as
such criteria are presently enacted or may hereafter be amended.
2705: FAIR RETURN RENT INCREASES.
If an owner presents evidence to the Arbitrator, including any financial records
requested by the Arbitrator, which proves that the owner is denied a fair return by
the rent control provisions of this chapter, the Arbitrator may authorize an
increase in rents as deemed appropriate by the Arbitrator to provide a fair return
to the owner. The Arbitrator shall use the method set forth in subsection 2711(C)
to determine the fair return.
2706: RENT FREEZE OR RENT ROLLBACK.
A) Upon the petition signed by one adult mobilehome owner of 50 percent of
the spaces subject to rent control in a park or 50 spaces subject to rent control,
whichever is less, the Arbitrator may prohibit future rent increases for spaces
governed by this chapter, upon its determination that maintenance by the owner
has been substantially reduced and is insufficient to adequately maintain the park
in a habitable condition. The determination shall be based upon substantial
evidence in the record. The prohibition may be continued until the Arbitrator
determines that maintenance by the owner has been restored to a reasonable
level.
B) Upon petition by one or more affected mobilehome owners, an Arbitrator
may prohibit future rent increases, or order a rollback of the existing rent as to
those petitioners, upon its determination that after the Effective Date, an owner
instituted a rent increase inconsistent with the criteria established by this chapter.
The determination shall be based upon substantial evidence in the record. The
prohibition may be continued until the Arbitrator determines that the rent has
become consistent with this chapter.
2707: TIME OF ALLOWED RENT INCREASE/ADJUSTMENT.
A) Once within a 12-month period, the owner may implement a CPI rent
adjustment (subsection 2703(A)), if any, or a fair return increase (Section 2703),
but not both.
B) A capital replacement pass through under subsection 2703(F) may only
be implemented on the effective date of the CPI or fair return rent adjustment.
C) The following increases or adjustments may be implemented at any time
during the year:
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1) Government mandated expense pass through (subsection 2703(C));
2) Utility pass throughs (subsection 2703(D));
3) Capital improvements (subsection 2703(E));
4) In-place transfer rent increases (Section 2704).
Any increases subject to arbitration shall be implemented after the final ruling
of the Arbitrator.
D) Rent freeze and rent rollbacks shall be implemented at the time they are
ordered (Section 2706).
2708: ARBITRATION.
A) Matters Subject to Arbitration.
1) An owner shall file with the Clerk:
a) An application seeking to increase space rents beyond 100 percent of the
CPI to provide a fair return to the owner as allowed by Section 2705.
2) Affected mobilehome owners may file with the Clerk:
a) A petition objecting to a government mandated expense pass through as
allowed by subsection 2703(C);
b) A petition objecting to a capital replacement pass through as allowed by
subsection 2703(F);
c) A petition for rent freeze as allowed by subsection 2706(A);
d) A petition for rent rollback as allowed by subsection 2706(B).
B) These petitions and applications shall be decided by the Arbitrator.
C) Cost of Arbitration. The cost of arbitration shall be paid by the Clerk out
of revenue from the rent stabilization administration fee. The Arbitrator may
reimburse the City by assessing the cost of the arbitration to either party if the
Arbitrator determines that the position taken by the party is frivolous.
2709: PROCEDURES FOR FAIR RETURN NOTICE AND APPLICATION AND
PETITION FORMS.
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A) Notice. At least 10 days prior to submission of a fair return application or
a petition to the Clerk, the applicant or petitioner shall mail or deliver a notice and
a copy of the application or petition to the owner and each affected mobilehome
owner in the park. The notice shall be on a form specified by the Clerk. The
at the park's office and shall be posted on the City's website. One copy of the
supporting documents shall be provided by the applicant or petitioner at no cost
to the other party. All fair return notices shall include the following information:
1) The amount of the rent increase both in dollars and as a percentage of
the existing rent, how it was calculated, an itemization of all pass throughs and
additional rent charges, information that explains and supports the level of
increase proposed including, at a minimum, a summary of the owner's net
operating income for the base year and the preceding 24 months and other
relevant information that supports the level of rent increase desired, the effective
date of the increase and that copies of the supporting documents shall be
provided by the owner at no cost to the mobilehome owners' representative and
be available to the mobilehome owners at the park's office for inspection and on
the City's website;
2) The name, address and telephone number of the Clerk or designee, a
statement to inform the mobilehome owners to contact the Clerk or designee for
an explanation of the provisions of this chapter, and that a roster of affected
mobilehome owners can be requested from the Clerk; and
3) A copy of the official petition form which is to be used for the process
established by this chapter.
B) Application/Petition Forms. The application or petition shall be filed with
the Clerk on the form prescribed by the Clerk and must be accompanied by all
supporting material necessary to support the request. The application and
petition shall contain the following declaration: "I declare under penalty of perjury
that the foregoing is true and correct." The application shall be dated and
subscribed by the applicant(s) and shall state the place of execution.
1) Within five working days of receipt, the Clerk shall complete a preliminary
review of the application or petition. Applications or petitions which are
incomplete will not be considered properly filed.
2) No further action shall take place on applications or petitions which are
not properly filed, and the Clerk may decline to accept such application and/or
return them to the petitioner immediately after the preliminary review with a
notice of the defects.
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3) When the Clerk determines that the application or petition is complete,
the Clerk shall send a written notice of confirmation of receipt of a completed
application or petition to the parties.
4) In capital replacement proceedings and in government mandated capital
expenditure and operating expense proceedings, affected mobilehome owners
shall have 30 calendar days after receipt of the confirmation of the completed
application to file with the Clerk a petition objecting to the rent increase signed by
one adult tenant in at least 50 percent of the mobilehome spaces subject to rent
control.
C) Insufficient Objection-Capital Replacement or Government-Mandated
Pass Through Proceeding-Clerk Action. If less than the required number of
affected mobilehome owners object to a proposed capital replacement or
government-mandated pass through, or if objection is withdrawn, including any
amendments, before or after the meet and confer process, the Clerk shall
approve the requested pass through.
2710: PROCEDURE FOR MEET AND CONFER.
Within 10 working days of the date of the Clerk's notice of a completed
application or petition and prior to assignment of an Arbitrator, affected
mobilehome owners and owners shall meet and confer with each other's
representatives. The time, place and date of the meeting shall be agreed to by
the parties or, if the parties cannot agree, determined by the Clerk. Written notice
of the scheduled meeting shall be given by the applicant or petitioner. At the
meeting, representatives of the parties shall exchange documentary evidence
that the parties, in good faith then know, will be used to support their respective
positions in an arbitration and discuss the issues in dispute. In the case of an
owner, all financial data upon which any proposed increase is claimed shall be
supplied to affected mobilehome owner representatives at the time of the meet
and confer meeting. The parties may request that the Clerk provide a mediator,
at no cost to the parties, to assist with the meet and confer process. The
Arbitrator may deny an application based on the applicant's failure to participate
in good faith in the meet and confer process.
2711: PROCEDURES FOR ARBITRATION.
A) The Clerk shall give written notice to the applicant or petitioners and
mobilehome owner representative that the application/petition has been referred
to arbitration.
1) An Arbitrator shall be appointed in the following manner:
a) The Clerk shall maintain a list of qualified arbitrators.
12
Page 110 of 398
b) Assignment of Arbitrator and Hearing Date. The Clerk shall choose three
possible Arbitrators and present them to the residents' representative and the
owner. Within five days each party may challenge one candidate. The one
remaining shall be the selected Arbitrator. If both parties challenge the same
candidate, the Clerk shall choose between the two remaining candidates. The
Clerk shall set a date for the arbitration hearing no sooner than 30 or no later
than 40 days after the Arbitrator is assigned. The owner and affected
mobilehome owners shall be notified immediately in writing by the Clerk of the
date, time and place of the hearing and this notice shall be served either in
person or by ordinary mail. The parties may agree, in writing, to extend these
times. The Arbitrator may extend the date for the arbitration hearing upon a
showing of good cause.
2) The Arbitrator shall conduct a hearing with the parties and/or their
representatives. During this hearing process, the concerns of each party shall be
discussed and the Arbitrator shall indicate the amount and nature of information
needed from any party in order to reach a determination. In fair return
proceedings in Section 2705, this shall include four years of the income and
expense portion of the general ledgers for the park. All information submitted
shall be in writing and shall be certified in the same manner as set forth in
subsection 2709(B).The applicant or petitioner shall have the burden of proof
unless other sections of this chapter specify otherwise. Each party shall comply
with the Arbitrator's request for information within seven days of the request.
Additional information provided to the Arbitrator shall be immediately available to
the owner or affected mobilehome owner representative which will have seven
days to give written comment to the Arbitrator. The Arbitrator may proceed under
this part regardless of whether any party defaults in providing any of the
requested information.
B) Arbitration Determination.
1) Within 21 days of the hearing, but no later than 90 days from the date of
the owner's rent increase notice, the Arbitrator shall deliver his or her decision on
the application or petition and a bill for services to the Clerk.
2) The rent increase in a fair return proceeding shall not exceed the
increase requested in the application.
3) The Clerk shall provide the result of the Arbitrator's decision to the
affected parties.
4) The Arbitrator's decisions are final and not appealable to the City
Council.
C) Method to Determine a Fair Return.
13
Page 111 of 398
1) The base year for the purpose of this section shall be the last full fiscal
year prior to the park becoming subject to this chapter. The Arbitrator may
establish an alternative base year if the owner is unable to produce records of
the last full fiscal year prior to the park becoming subject to rent control.
2) It shall be presumed that the net operating income produced by the
property during the base year provided a fair return. An owner shall be entitled to
rents to earn a just and reasonable return and to maintain and increase their
base year net operating income in accordance with subsection (C)(4) of this
section. This method is called maintenance of net operating income (MNOI) and
shall be included in all applications.
3) The applicant or the affected mobilehome owners may present evidence
to rebut the presumption of fair and reasonable return based upon the base year
net operating income. To make such a determination and in order to adjust to the
base year net operating income, the Arbitrator must make the following finding:
a) The owner's operating and maintenance expenses in the base year were
unusually high or low in comparison to other years. In such instances,
adjustments may be made in calculating such expenses so that the base year
operating expenses reflect average expenses for the property over a reasonable
period of time. In considering whether the base year net operating income
yielded more or less than a fair net operating income, the Arbitrator shall
consider the following factors:
i) Substantial repairs were made due to damage caused by uninsured
disaster or vandalism;
ii) Maintenance and repairs were below accepted standards so as to cause
significant deterioration of housing services;
iii) Other expenses were unreasonably high or low notwithstanding prudent
business practice; and
iv) The rent in the base year was disproportionately low due to the fact that it
was not established in an arms-length transaction or other peculiar
circumstances.
4) Fair Net Operating Income. The Arbitrator shall submit a determination
based on rental income which will provide the owner a net operating income
which shall be increased by 100 percent of the percentage increase in the CPI
over the base year's CPI index. The base year CPI shall be the CPI for the first
day of June. For purposes of this section, the current CPI shall be the CPI last
reported as of the date of the completed application.
14
Page 112 of 398
5) Net operating income of a mobilehome park means the gross income of
the park less the operating expenses of the park.
6) Gross income means the sum of the following:
a) Gross space rents computed as gross space rental income at 100
percent occupancy (but excluding rent attributed to a space occupied by a park
employee who receives the space rent free as part of the employee's
compensation); plus
b) Other income generated as a result of the operation of the park,
including, but not limited to, fees for services actually rendered; plus
c) All other pass through revenue received from mobilehome owners except
capital pass throughs and gas and electric; minus
d) Uncollected space rents due to vacancy and bad debts to the extent that
the same are beyond the owner's control. There is a rebuttable presumption that
uncollected space rents in excess of the average of the current and past three
years uncollected rents (each year's rent shall be adjusted by the change in the
CPI between that year and the final year of the four-year period) are excessive
and shall not be deducted from gross income.
7) Operating expenses means:
a) Real property taxes and assessment;
b) Advertising costs;
c) Management and administrative expenses including the compensation of
administrative personnel;
d) Repair and maintenance expenses for the grounds and common facilities
including, but not limited to, landscaping, cleaning and repair of equipment and
facilities;
e) In addition to the management expenses listed above, where the owner
performs onsite managerial or maintenance services which are uncompensated,
the owner may include the reasonable value of such services. Owner-performed
labor shall be limited to five percent of gross income unless the Arbitrator finds
that such a limitation would be substantially unfair in a given case. No credit for
such services shall be authorized unless an owner documents the hours utilized
in performing such services and the nature of the services provided;
f) Operating supplies such as janitorial supplies, gardening supplies,
stationery and so forth;
15
Page 113 of 398
g) Insurance premiums related to operation of the park prorated over the life
of the policy;
h) Payroll taxes, business, utility, license and permit fees;
i) Dues;
j) Consultant services for park operation and maintenance;
k) All operating expenses must be reasonable and necessary. Whenever a
particular expense exceeds the normal industry or other comparable standard,
the owner shall bear the burden of proving the reasonableness of the expense.
To the extent that an Arbitrator finds any expense to be unreasonable, the
Arbitrator shall adjust the expense to reflect the normal industry or other
comparable standard;
1) There is a rebuttable presumption that expenditures in the current year
are unreasonable to the extent that they substantially exceed the average of the
current and past three years (each year's expenses shall be adjusted by the
change in the CPI between that year and the final year of the four-year period);
m) Operating expenses shall not include the following:
i) Mortgage debt service expenses;
ii) Land-lease expenses;
iii) Depreciation;
iv) Income taxes;
v) Electric and gas expenses included in Section 739.5 of the California
Public Utility Codes;
vi) The cost of government mandated expenses (subsection 2703(C)),
capital improvements (subsection 2703(D)), or capital replacements (subsection
6-66.040(F)).
8) Notwithstanding any other provisions of the ordinance codified in this
chapter, the Arbitrator is authorized to approve any rent increase that is
constitutionally required by law to yield a fair return.
E) Subpoenas. The parties may obtain the issuance and service of a
subpoena for the attendance of witnesses or the production of other evidence at
the arbitration hearing. Subpoenas shall be issued and attested by the Clerk.
16
Page 114 of 398
Issuance of the subpoena must be obtained upon the filing with the Clerk of the
City of an affidavit or declaration, under oath, setting forth the name and address
of the proposed witness; specifying the exact things to be produced and the
relevancy to the issues involved; and stating that the witness as the desired
things in his/her possession or under his/her control.
Service of the subpoena on a witness to attend arbitration must be at least
five working days before the hearing. Service of a subpoena duces tecum must
be at least 21 days before the hearing. Any party served with a subpoena duces
tecum must produce copies of the requested items to the subpoenaing party no
later than 10 days before the hearing.
A subpoena need not be issued when the affidavit or declaration is defective
in any particular. No arbitration hearing may be continued due to the failure to file
a timely request, or to timely serve a subpoena. Any person who refuses, without
lawful excuse, to attend the arbitration or to produce relevant evidence as
required by a subpoena served upon that person shall be guilty of a
misdemeanor.
No subpoena shall issue until after the parties have met and conferred as
required in Section 2710.
F) Increases for Capital Expense. Increases attributed to a capital expense,
as approved by the Arbitrator to provide a park with a fair return, shall not be
included in base rent. These increases must be separately itemized on the
monthly rent invoice and terminate at the end of the approved amortized period.
Advance approval and effective date of the increase shall be as allowed in
subsection 2703(F)(1).
G) Rent Increase Effective Date. Rent increases approved by the Arbitrator,
as determined necessary to provide an owner with a fair return, shall be allowed
upon the effective date given by the applicant in the notice to the affected
mobilehome owners, required in section 798.30 of the California Civil Code.
2712: REFUSAL OF MOBILEHOME OWNER TO PAY ILLEGAL RENT.
An affected mobilehome owner may refuse to pay any rent in excess of the
maximum rent permitted by this chapter. The fact that such unpaid rent is in
excess of the maximum rent shall be a defense in any action brought to recover
possession of a mobilehome space for nonpayment of rent or to collect the illegal
rent.
2713: DISCLOSURES.
An owner shall disclose to each prospective tenant the current and proposed
base rent for the mobilehome space and the rental agreement options required
17
Page 115 of 398
by this section and Section 2714, provide each prospective tenant with a copy of
this chapter, and disclose to the prospective tenant that if the prospective tenant
signs a lease with a term of more than one year, that lease will be exempt from
rent control. The owner shall give the required disclosure and provide a copy of
this chapter to the prospective tenant at the time that the owner, or owner's
representative, receives the prospective tenant's application for tenancy. The
required disclosures shall be made in a form approved by the Clerk, and the
owner shall obtain a signature of the prospective tenant on the disclosure form
acknowledging receipt of the disclosures. An owner must retain the signed
disclosure form throughout the entire tenancy of the tenant. This signed form
shall be made available to the Clerk upon reasonable written notice.
2714: PROSPECTIVE MOBILEHOME OWNER-TENANCY 12 MONTHS OR
LESS.
All prospective tenants shall be offered the option of a tenancy of 12 months
or less upon terms consistent with the provisions of the ordinance codified in this
chapter. This section shall not apply to prevent a mutually agreed upon
assignment between an owner and an existing mobilehome owner of an existing
lease, provided any such assignment does not violate subsection 2704(C).
2715: RENT STABILIZATION ADMINISTRATION FEES.
All or any portion of the costs to administer this chapter may be collected by
the imposition of an annual rent stabilization administration fee established by
resolution of the City Council. The fee shall be chargeable against the total
number of mobilehome spaces in the City subject to rent control determined on a
date certain each year to be established by the City Council. The owner who
pays these fees may pass through to the mobilehome owners, subject to rent
control on the date established by the City Council, 50 percent of the fees
assessed against a mobilehome space. The fee shall be due on a date
established by the City Council but may be paid in quarterly installments by the
owners. Owners of parks annexed to the City after the Effective Date, shall be
charged the fee established by resolution beginning on the effective date of the
annexation.
2716: AMENDMENT.
Any amendment to this chapter shall require a prior public hearing before the
City Council with notice thereof published in a newspaper of general circulation in
the City at least 10 days prior to the hearing.
2717: VIOLATION.
18
Page 116 of 398
Every person who violates any provision of this chapter is guilty of a
misdemeanor. This section shall not apply to the Arbitrator or officers or
employees of the City.
SECTION TWO
1. COMPLIANCE WITH CEQA. The City Council finds that this ordinance is not
subject to the California Environmental Quality Act ("CEQA") pursuant to Sections
15060(c)(2) (the activity will not result in a direct or reasonably foreseeable indirect
physical change in the environment), 15061(b)(3) (there is no possibility the activity in
question may have a significant effect on the environment.)
2. SEVERABILITY. If any provision of this ordinance or the application thereof to any
person or circumstance is held invalid, the remainder of the ordinance and the
application of such provision to other persons or circumstances shall not be affected
thereby. The City Council hereby declares that it would have adopted this Ordinance
and any section, subsection, sentence, clause or phrase thereof irrespective of the fact
that any one or more sections, subsections, sentences, clauses or phrases be declared
unconstitutional or otherwise invalid.
3. EFFECTIVE DATE. This Ordinance shall be published as required by law in a
newspaper of general circulation in the City of Ukiah, and shall become effective thirty
30) days after its adoption.
4. MANDATORY REVIEW. The City Council shall review this ordinance at the next
regular City Council meeting occurring after the first anniversary of the Effective Date of
this ordinance. The review shall consider whether the ordinance should be amended or
repealed based on the City's experience of the implementation of the ordinance over
that one year period.
Introduced by title only on October 6, 2010, by the following roll call vote:
AYES: Councilmembers Landis, Rodin, Baldwin, and Mayor Thomas
NOES: Councilmember Crane
ABSENT: None
ABSTAIN: None
Adopted on October 20, 2010, by the following roll call vote:
AYES: Councilmembers Landis, Rodin, Baldwin, and Mayor Thomas
NOES: Councilmember Crane
ABSENT: None
ABSTAIN: None
s/ Benj Thomas, Mayor
ATTEST:
s/JoAnne M. Currie, City Clerk
19
Page 117 of 398
Re-adopted on January 5, 2011, by the following roll call vote:
AYES: Councilmembers Landis, Thomas, Baldwin, and Mayor Rodin
NOES: Councilmember Crane
ABSENT: None
ABSTAIN: one
Mari Rodin, Mayor
ATTEST:
foAnne Currie, City Clerk
20
Page 118 of 398
RESOLUTION NO. 2023-21
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH AMENDING EXHIBIT A TO
RESOLUTION 2022-33 ADOPTING RENT STABILIZATION FEES FOR ARBITRATION AND
ADMINISTRATIVE COSTS TO CITY OF UKIAH MOBILEHOME PARKS
WHEREAS:
1. Ukiah City Code ("UCC") Section 2715, provides that "all or any portion of the costs to
administer this chapter[Division 2, Chapter 8 of the UCC ("Chapter 8")] may be collected
by the imposition of an annual rent stabilization administration fee established by
resolution of the City Council"; and
2. Costs to administer the program have been assessed and are shown in Exhibit A; and
3. Wth the elimination of redevelopment agencies by the State of California, all of the cost
to administer Chapter 8 is borne by the City's General Fund; and
4. Under UCC Section 2708.C,the cost of arbitrations must be paid from the rent stabilization
administration fee. Exhibit A states a reasonable estimate for the annual cost to administer
Chapter 8, including potential arbitrations; and
5. There are 382 mobilehome park spaces subject to rent control in the City of Ukiah, with
the final annual per space cost being determined each year based on occupied non-long-
term leased spaces; and
6. Under UCC Section 2715, the owner who pays these fees may pass through to the tenant
of the space 50 percent of the fees assessed for the space; and
7. Under UCC 2715, the resolution establishing the fee must specify the date by which the
fee is due, but the fee may be paid by the park owners in quarterly installments; and
8. There are six City of Ukiah mobilehome parks that are subject to the Rent Stabilization
Ordinance, including Circle Trailer Court (60 units), Manor Home Mobile Estates (137
units), Shady Grove Mobile Home Park (4 units subject to rent control), Modern Mobile
Home Park(26 units), Harold's Square Mobile Home Park(59 units), and Rancho Del Ray
Mobile Home Park (96 units).
NOW, THEREFORE, BE IT RESOLVED that:
1. The City Council of the City of Ukiah approves an annual administration fee an amount
equally divided between billable spaces subject to rent control to be paid by the City's six
mobilehome parks.
2. The fee is due on July 30 of each year, but may be paid in quarterly installments on July
30, October 30, January 30, and April 30.
3. The City Council shall review the administration costs, including the cost of any
arbitrations,on an annual basis, during budget preparation as part of the annual fee review
1
ATTACHMENT 2
Page 119 of 398
in May and June, and make any adjustments so that the fee does not exceed the cost to
administer Chapter 8.
4. This resolution supersedes resolution 2022-33.
PASSED AND ADOPTED at a regular meeting of the City Council held on May 17, 2023, by the
following roll call vote:
AYES: Councilmembers Orozco, Sher, Crane, Duenas, and Mayor Rodin
NOES: None
ABSTAIN: None
ABSENT: None
Mari Rodin, Mayor
ATTEST:
L/4dnt-
Kristine Lawler, City Clerk
2
Page 120 of 398
EXHIBIT A
Estimated Administrative Costs:
TOTAL-$1,456 (Uslng the higher rate of the two invoicing rates below)
MHP = Mobile Home Park
Estimated Attorney Fees for Various Matters Pertaining to Mobilehome Parks: $1,400
Note: only the actual expenses would be billed to the account)
Estimated Arbitration Costs:
TOTAL-$15,500
The Northern California rates charged for arbitrations conduct by ADR Service, Inc., an alternate dispute resolution
service that has rates in the middle between JAMS at the high end and lone arbitrators at the low end.
An arbitration through ADR includes a $500 administrative fee, plus the hourly or daily rate charged by the arbitrator
and the fees charged by ADR. ADR arbitrators are retired judges or attorneys. The hourly rates vary from $500 at the
low end to$2,000 at the high end. The average hourly rate is $1,250.
Assuming an arbitration hearing takes one 8-hour day and the arbitrator takes 4 hours to prepare a written decision, 12
hours @ $1,250 = $15,000 + $500 (admin fee; assuming only two parties)for a total of$15,500.
Educational Outreach Costs: $427
Draft Letter to Residents
Print, fold, label, and stuff envelopes
Postage to send educational outreach letters
If MHP owners are invoiced: $1,029 + postage
Includes:
Review CPI and write annual letter to MHP owners regarding the CPI.
Review MHP rent increase letters per Ordinance 1126, Section 2703(H)
Staff Report to Council
Send Letters to MHP owners requesting number of billable spaces
Prep invoices
Receive and process payments
Total divided by 382*spaces =$2.69 per space.
If MHP owners are not invoiced: $373
Includes:
Review CPI and write annual letter to MHP owners regarding the CPI.
Review MHP rent increase letters per Ordinance 1126, Section 2703(H)
Staff Report to Council
Send post-Council decision to waive fee letters to MHP owners
Total divided by 382* spaces= .98 cents per space (rounded).
Note— This is the number of spaces calculated in Ordinance 1126, however, the actual number of billable spaces is
determined each year depending on the number of occupied spaces by non-long-term leases.
TOTAL REASONABLE ESTIMATE FOR THE ANNUAL COST TO ADMINISTER CHAPTER 8, INCLUDING
POTENTIAL ARBITRATIONS IS $18,356.
Page 121 of 398
300 Seminary Avenue • Ukiah • CA • 95482-5400
Phone: (707) 463-6200 · Fax: (707) 463-6204 ·www.cityofukiah.com
April 23, 2025
SUBJECT: Mobilehome Park Rent Stabilization Resource Information
Dear Mobilehome Park Residents,
This letter is an educational outreach only, so that you are aware of your rights – per
ordinance 1126 and resolution 2024-22- as a mobilehome park resident.
In 2011, the Ukiah City Council adopted an ordinance to establish a mobilehome park rent
stabilization. In an effort to assist mobilehome park residents to better understand how
the rent increases, and fees and pass-through charges operate, a webpage was created
on the City of Ukiah’s website, which can be found at: https://cityofukiah.com/city-
clerk/#mobile-home .
Mobilehome park residents are encouraged to explore the webpage, which contains the
full ordinance and resolution that explains how the rent stabilization works. There are also
links to annual correspondence regarding the October CPI index - which is what
determines the amount by which rent can be increased - and staff reports presented to
the City Council explaining in detail how the yearly fees operate.
The City Clerk’s office is available to address any questions or concerns that you may
have and can be reached by email at cityclerk@cityofukiah.com, or by calling 707-463-
6217.
Sincerely,
Kristine Lawler
City Clerk
Attachment 3
Page 122 of 398
1
RESOLUTION NO. 20242025-
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH AMENDING EXHIBIT A TO
RESOLUTION 20232024-21 22 ADOPTING RENT STABILIZATION FEES FOR ARBITRATION
AND ADMINISTRATIVE COSTS TO CITY OF UKIAH MOBILEHOME PARKS
WHEREAS:
1.Ukiah City Code (“UCC”) Section 2715, provides that “all or any portion of the costs to
administer this chapter [Division 2, Chapter 8 of the UCC (“Chapter 8”)] may be collected
by the imposition of an annual rent stabilization administration fee established by
resolution of the City Council”; and
2.Costs to administer the program have been assessed and are shown in Exhibit A; and
3.With the elimination of redevelopment agencies by the State of California, all of the cost
to administer Chapter 8 is borne by the City’s General Fund; and
4. Under UCC Section 2708.C, the cost of arbitrations must be paid from the rent stabilization
administration fee. Exhibit A states a reasonable estimate for the annual cost to administer
Chapter 8, including potential arbitrations; and
5. There are 382 mobilehome park spaces subject to rent control in the City of Ukiah, with
the final annual per space cost being determined each year based on occupied non-long-
term leased spaces; and
6.Under UCC Section 2715, the owner who pays these fees may pass through to the tenant
of the space 50 percent of the fees assessed for the space; and
7. Under UCC 2715, the resolution establishing the fee must specify the date by which the
fee is due, but the fee may be paid by the park owners in quarterly installments; and
8. There are six City of Ukiah mobilehome parks that are subject to the Rent Stabilization
Ordinance, including Circle Trailer Court (60 units), Manor Home Mobile Estates (137
units), Shady Grove Mobile Home Park (4 units subject to rent control), Modern Mobile
Home Park (26 units), Harold’s Square Mobile Home Park (59 units), and Rancho Del Ray
Mobile Home Park (96 units).
NOW, THEREFORE, BE IT RESOLVED that:
1. The City Council of the City of Ukiah approves an annual administration fee an amount
equally divided between billable spaces subject to rent control to be paid by the City’s six
mobilehome parks.
2. The fee is due on July 30 of each year, but may be paid in quarterly installments on July
30, October 30, January 30, and April 30.
3. The City Council shall review the administration costs, including the cost of any
arbitrations, on an annual basis, during budget preparation as part of the annual fee review
Attachment 4 - redline
Page 123 of 398
2
in May and June, and make any adjustments so that the fee does not exceed the cost to
administer Chapter 8.
4. This resolution supersedes resolution 20232024-2122.
PASSED AND ADOPTED at a regular meeting of the City Council held on May 7, 2025, by the
following roll call vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
______________________________
Douglas F. Crane, Mayor
ATTEST:
_________________________________
Kristine Lawler, City Clerk
Page 124 of 398
EXHIBIT A
Estimated Administrative Costs:
TOTAL - $1,650 2,085(Using the higher rate of the two invoicing rates below)
MHP = Mobile Home Park
Estimated Attorney Fees for Various Matters Pertaining to Mobilehome Parks: $1,600
(Note: only the actual expenses would be billed to the account)
Estimated Arbitration Costs:
TOTAL - $15,500 950
The Northern California rates charged for arbitrations conduct by ADR Service, Inc., an alternate dispute resolution
service that has rates in the middle between JAMS at the high end and lone arbitrators at the low end.
An arbitration through ADR includes a $500 950 administrative fee, plus the hourly or daily rate charged by the
arbitrator and the fees charged by ADR. ADR arbitrators are retired judges or attorneys. The hourly rates vary from
$500 at the low end to $2,000 at the high end. The average hourly rate is $1,250.
Assuming an arbitration hearing takes one 8-hour day and the arbitrator takes 4 hours to prepare a written decision, 12
hours @ $1,250 = $15,000 + $500 950 (admin fee; assuming only two parties) for a total of $15,500950.
Educational Outreach Costs: $468571
• Draft Letter to Residents
• Print, fold, label, and stuff envelopes
• Postage to send educational outreach letters
If MHP owners are invoiced: $1,182514
Includes:
• Review CPI and write annual letter to MHP owners regarding the CPI.
• Review MHP rent increase letters per Ordinance 1126, Section 2703(H)
• Staff Report to Council
• Send Letters to MHP owners requesting number of billable spaces
• Prep invoices
• Receive and process payments
Total divided by 382* spaces = $3.09 96 per space.
If MHP owners are not invoiced: $428 549
Includes:
• Review CPI and write annual letter to MHP owners regarding the CPI.
• Review MHP rent increase letters per Ordinance 1126, Section 2703(H)
• Staff Report to Council
• Send post-Council decision to waive fee letters to MHP owners
Total divided by 382* spaces = $1.12 per space (rounded).
*Note – This is the number of spaces calculated in Ordinance 1126, however, the actual number of billable spaces is
determined each year depending on the number of occupied spaces by non-long-term leases.
TOTAL REASONABLE ESTIMATE FOR THE ANNUAL COST TO ADMINISTER CHAPTER 8, INCLUDING
POTENTIAL ARBITRATIONS IS $18,75019,635.
Page 125 of 398
1
RESOLUTION NO. 2025-
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH AMENDING EXHIBIT A TO
RESOLUTION 2024-22 ADOPTING RENT STABILIZATION FEES FOR ARBITRATION AND
ADMINISTRATIVE COSTS TO CITY OF UKIAH MOBILEHOME PARKS
WHEREAS:
1.Ukiah City Code (“UCC”) Section 2715, provides that “all or any portion of the costs to
administer this chapter [Division 2, Chapter 8 of the UCC (“Chapter 8”)] may be collected
by the imposition of an annual rent stabilization administration fee established by
resolution of the City Council”; and
2.Costs to administer the program have been assessed and are shown in Exhibit A; and
3.With the elimination of redevelopment agencies by the State of California, all of the cost
to administer Chapter 8 is borne by the City’s General Fund; and
4. Under UCC Section 2708.C, the cost of arbitrations must be paid from the rent stabilization
administration fee. Exhibit A states a reasonable estimate for the annual cost to administer
Chapter 8, including potential arbitrations; and
5. There are 382 mobilehome park spaces subject to rent control in the City of Ukiah, with
the final annual per space cost being determined each year based on occupied non-long-
term leased spaces; and
6.Under UCC Section 2715, the owner who pays these fees may pass through to the tenant
of the space 50 percent of the fees assessed for the space; and
7. Under UCC 2715, the resolution establishing the fee must specify the date by which the
fee is due, but the fee may be paid by the park owners in quarterly installments; and
8. There are six City of Ukiah mobilehome parks that are subject to the Rent Stabilization
Ordinance, including Circle Trailer Court (60 units), Manor Home Mobile Estates (137
units), Shady Grove Mobile Home Park (4 units subject to rent control), Modern Mobile
Home Park (26 units), Harold’s Square Mobile Home Park (59 units), and Rancho Del Ray
Mobile Home Park (96 units).
NOW, THEREFORE, BE IT RESOLVED that:
1. The City Council of the City of Ukiah approves an annual administration fee an amount
equally divided between billable spaces subject to rent control to be paid by the City’s six
mobilehome parks.
2. The fee is due on July 30 of each year, but may be paid in quarterly installments on July
30, October 30, January 30, and April 30.
3. The City Council shall review the administration costs, including the cost of any
arbitrations, on an annual basis, during budget preparation as part of the annual fee review
Attachment 4 - clean
Page 126 of 398
2
in May and June, and make any adjustments so that the fee does not exceed the cost to
administer Chapter 8.
4. This resolution supersedes resolution 2024-22.
PASSED AND ADOPTED at a regular meeting of the City Council held on May 7, 2025, by the
following roll call vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
______________________________
Douglas F. Crane, Mayor
ATTEST:
_________________________________
Kristine Lawler, City Clerk
Page 127 of 398
EXHIBIT A
Estimated Administrative Costs:
TOTAL - $2,085 (Using the higher rate of the two invoicing rates below)
MHP = Mobile Home Park
Estimated Attorney Fees for Various Matters Pertaining to Mobilehome Parks: $1,600
(Note: only the actual expenses would be billed to the account)
Estimated Arbitration Costs:
TOTAL - $15,950
The Northern California rates charged for arbitrations conduct by ADR Service, Inc., an alternate dispute resolution
service that has rates in the middle between JAMS at the high end and lone arbitrators at the low end.
An arbitration through ADR includes a $950 administrative fee, plus the hourly or daily rate charged by the arbitrator
and the fees charged by ADR. ADR arbitrators are retired judges or attorneys. The hourly rates vary from $500 at the
low end to $2,000 at the high end. The average hourly rate is $1,250.
Assuming an arbitration hearing takes one 8-hour day and the arbitrator takes 4 hours to prepare a written decision, 12
hours @ $1,250 = $15,000 + $950 (admin fee; assuming only two parties) for a total of $15,950.
Educational Outreach Costs: $571
• Draft Letter to Residents
• Print, fold, label, and stuff envelopes
• Postage to send educational outreach letters
If MHP owners are invoiced: $1,514
Includes:
• Review CPI and write annual letter to MHP owners regarding the CPI.
• Review MHP rent increase letters per Ordinance 1126, Section 2703(H)
• Staff Report to Council
• Send Letters to MHP owners requesting number of billable spaces
• Prep invoices
• Receive and process payments
Total divided by 382* spaces = $3.96 per space.
If MHP owners are not invoiced: $549
Includes:
• Review CPI and write annual letter to MHP owners regarding the CPI.
• Review MHP rent increase letters per Ordinance 1126, Section 2703(H)
• Staff Report to Council
• Send post-Council decision to waive fee letters to MHP owners
Total divided by 382* spaces = $1.12 per space (rounded).
*Note – This is the number of spaces calculated in Ordinance 1126, however, the actual number of billable spaces is
determined each year depending on the number of occupied spaces by non-long-term leases.
TOTAL REASONABLE ESTIMATE FOR THE ANNUAL COST TO ADMINISTER CHAPTER 8, INCLUDING
POTENTIAL ARBITRATIONS IS $19,635.
Page 128 of 398
1
Kristine Lawler
From:UkiahWhistleblower <UkiahWhistleblower@protonmail.com>
Sent:Friday, May 2, 2025 6:45 PM
To:Doug Crane; Susan Sher; Mari Rodin; Heather Criss; Juan Orozco; CityClerk
Subject:Demand for Transparency: Budget Breakdown, Police Spending & Housing Crisis
Follow Up Flag:Follow up
Flag Status:Flagged
[EXTERNAL EMAIL] DO NOT CLICK links or attachments unless you recognize the sender and know the content is safe.
Dear Ukiah City Council,
As a resident and small business owner, I am deeply concerned about the decisions made in the May 7, 2025
council meeting.
You approved:
$13.7 million in March payments with no public breakdown of where that money went
An $84,000 invoice for the Potter Valley Project with no explanation of services rendered
Ongoing funding for police departments and asset seizure programs, without any itemized budgets or
transparency
Ordinance updates allowing landlords to pass utility and capital costs onto mobilehome residents,
some of whom live on fixed incomes
Rent increases during in-place transfers—guaranteeing higher costs for the next tenant
This is unacceptable. The community deserves:
1. A full breakdown of the $13.7M in expenditures
2. A line-by-line explanation of the $84K invoice
3. A transparent accounting of police funds, including SLESF, asset forfeiture, and public safety expenditures
4. A plan for how the City intends to prevent homelessness and displacement caused by these rent pass-
throughs and increases
5. An immediate statement on why Mayor Douglas Crane—whose private financial interest as a landlord is well
known—is allowed to vote on housing policy without recusal
What are you doing to support the working poor? The elders? The families scraping by? The renters who can’t
afford another $50 utility pass-through?
We deserve answers, and we deserve leadership that prioritizes people, not profit.
We deserve answers, and we deserve leadership that prioritizes people, not profit. I hope
you'll have these numbers ready and publicly accessible before the May 7 meeting—
without requiring an official records request or escalation up the chain of
command. Transparency should not be a special request. It should be the baseline.
Page 129 of 398
2
In defense of my community,
An Anonymous Source from Ukiah
Page 130 of 398
Page 1 of 2
Agenda Item No: 8.d.
MEETING DATE/TIME: 5/7/2025
ITEM NO: 2025-465
AGENDA SUMMARY REPORT
SUBJECT: Notification of Purchase of Services from National Aquatic Services in the Amount of $60,590 for
Installation of Municipal Pool Filters.
DEPARTMENT: Community Services PREPARED BY: Myles Fisette, Purchasing Manager
PRESENTER: Consent Calendar
ATTACHMENTS:
1. Staff Report
2. Quote 6493 National Aquatic Services
3. PO 48814
Summary: Council will receive notification of Purchase of Services from National Aquatic Services in the
amount of $60,590 for the installation of municipal pool filters.
Background: The City's Municipal Pool located at Todd Grove Park is an aging facility, with the newer of the
two pools over 60 years old. The pools were designed with a set of three sand filters. The filters are visibly
aged and the Parks team has performed multiple repairs on the filters. The first filter failure occurred more
than five years ago when the metal sides of the filter became too thin for additional patches to be welded on.
Filtration rates with two remaining filters, however, remained adequate. Last year, a second of the pool filters
failed. With only one remaining functional pool filter, the flow rate is now not high enough to maintain legally
mandated filtration rates.
On April 16, 2025, Council approved a budget amendment (Attachment 1) for the cost of emergency
replacement of the municipal pool filters.
Discussion: On March 12, 2025, City Staff released a formal bid solicitation for the project but received no
bids. As per CA Public Contract Code Section 22038, when no bids are received through the formal or
informal procedure, the project may be performed by the employees of the public agency by force account,
negotiated contract, or both, without further complying with the Act. Due to the time sensitive nature of the
work required, Staff obtained a quote (Attachment 2) for the installation from National Aquatic Services in the
amount of $60,590. PO 48814 (Attachment 3) was created and provided to National Aquatic Services as a
notice to proceed with the installation work. As previously reported, Council approved a budget amendment
on April 16, 2025 to ensure the work could proceed in time for the facility to be open for the summer
season.
Recommended Action: Receive notification of Purchase of Services from National Aquatic Services in the
amount of $60,590 for the installation of municipal pool filters.
BUDGET AMENDMENT REQUIRED: No
CURRENT BUDGET AMOUNT: 10022300.80100.18448: $100,640
PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: General Fund Reserves
REVENUE: Yes / No GRANT: Yes / No
PREVIOUS CONTRACT/PURCHASE ORDER NO.: 48814
Page 131 of 398
Page 2 of 2
COORDINATED WITH: Jake Burgess, Community Services Supervisor; Neil Davis, Community Services
Director; Mary Horger, Financial Services Manager
STRATEGIC PLAN (SP):
CLIMATE INITIATIVES (CI):
GENERAL PLAN ELEMENTS (GP):
Page 132 of 398
Page 1 of 2
Agenda Item No: 8.c.
MEETING DATE/TIME: 4/16/2025
ITEM NO: 2025-401
AGENDA SUMMARY REPORT
SUBJECT: Request for Budget Amendment in the Amount of up to $100,000 to Cover the Cost of an
Emergent Replacement of the Municipal Pool Filters.
DEPARTMENT: Community Services PREPARED BY: Neil Davis, Community Services Director
PRESENTER: Neil Davis, Community Services Director
ATTACHMENTS:
None
Summary: Council will consider approving a budget amendment in the amount of up to $100,000 to cover the
cost of an emergent replacement of the Municipal Pool Filters.
Background: The City's Municipal Pool located at Todd Grove Park is an aging facility with the newer of the
two pools over 60 years old. The pools were designed with a set of three sand filters. The filters are visibly
aged and the Parks team has performed multiple repairs on the filters. The first filter failure occurred more
than five years ago when the metal sides of the filter became too thin for additional patches to be welded on.
Filtration rates with two remaining filters, however, remained adequate. Last year, a second of the pool filters
failed. With only one remaining functional pool filter, the flow rate is now not high enough to maintain legally
mandated filtration rates.
Discussion: Parks and Recreation Staff researched options for repair over the winter and now have
developed a plan to replace the filters and the concrete slabs that support them. As the filter failure was
unplanned, no funds were allocated in the budget. Staff recommends a budget amendment to allow the
transfer of up to $100,000 to cover the cost of filter replacement. This project will allow the opening for the pool
as per schedule for summertime pool fun.
On March 12, 2025, City Staff released a formal bid solicitation for the complete project with a base bid for the
installation of the new equipment and alternate bid items for the demolition and removal of the existing filter
system and concrete pad and for the pouring of a new pad. The contractor's estimate for the complete job was
$97,085. Because of the value of the project, this was scheduled as a public bid opening on April 8, 2025, in
the Council Chambers where no bids were submitted. As per CA Public Contract Code Section 22038, when
no bids are received through the formal or informal procedure, the project may be performed by the
employees of the public agency by force account, negotiated contract, or both, without further complying with
the Act. Because of the window of time available before the scheduled pool opening, it is the intention of Staff
to use a combination of force account and negotiated contract to complete the project.
Staff recommends Council approve the budget amendment in the amount of up to $100,000 to cover the cost
of an emergent replacement of the Municipal Pool Filters. This repair is necessary for the operation of the
facility.
Recommended Action: Approve a budget amendment in the amount of up to $100,000 to cover the cost of
an emergent replacement of the Municipal Pool Filters.
BUDGET AMENDMENT REQUIRED: Yes
CURRENT BUDGET AMOUNT: 10022300.80100.18448: -$640.00
Attachment 1
Page 133 of 398
Page 2 of 2
PROPOSED BUDGET AMOUNT: 10022300.80100.18448: $100,640
FINANCING SOURCE: General Fund Reserves
REVENUE: Yes / No GRANT: Yes / No
PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A
COORDINATED WITH: Myles Fisette, Procurement Manager; Jake Burgess, Community Services Supervisor
STRATEGIC PLAN (SP):SP 1A - Build neighborhoods that provide access for all to a compatible balance of
housing, employment, commercial, medical, education, and recreational resources.
CLIMATE INITIATIVES (CI):
GENERAL PLAN ELEMENTS (GP):
Page 134 of 398
Sales Quote
Sales Quote Date:4/4/2025
Sales Quote #SQ-6493
Customer
Ukiah, City of
411 West Clay St
Ukiah, Ca 95482
Job Site
Ukiah, City of
Ukiah Municipal Swimming Pools
511 Park Blvd.
Ukiah, CA 95482
Date:Name:Signature:
Phone (925) 513-9025 E-mail: Estimator@naspools.com Web Site: NASPools.com
Quote Total
Sales Tax ()
Quote is valid for fifteen days. Unless line itemed in this quote, permits and fees are the responsibility of the owner and can be facililated by NAS on a time and materials basis.
National Aquatic Services, Inc.
PO Box 2168
Brentwood, CA 94513
Check or money order. Credit card accepted with a 3% fee by arrangment.
Description Quantity Price Extension
Installation of a new 54 square foot filter system, 2 tank at 27 sq ft each with header piping and semi auto backwash.
The pool was said to be 240,000 gallons, this filter system would flow at 13 GPM per sq ft.
It is our recommendation to remove all iron pipe that is above grade and build the new system with sch80 pvc. (the
suction side of the pump is to remain)
Filter Installation
- Set the new filters on the new keeping pad
- Assemble the header piping on to the filters, align both filters,
- Add the gravel to the filters, anchor the filters to the keeping pad with the factory supplied SS 1/2"x 7" anchors.
- Run new plumbing from the main pump (4" flange to a 4"x8" reducer coupling) to a new Tufff Skin wafer style check
valve with new flanges and a Pool Pro butterfly valve to the influent side of the filter manifold system.
- Plumb the effluent side of the filter to the return line.
- Install new flow meter on the return line.
- Run new plumbing for the backwash line to a new backwash holding tank (tank provided by the city). This is 6" sch80
piping
- Install the semi-auto backwash multi-port valve. (we will install FEP (Teflon is for outdoor use) tubing for the backwash
system)
- All of the new plumbing will be mounted to unistrut.
- Install the pressure amp pump with fresh water, run a 20amp circuit for the new pump
- Finish filling the filters with the sand
- Close the manways and perform a backwash for both tanks
This bid is three men for five days at prevailing wage plumber + install materials - All new PVC fittings, pipe, valves, strut
, clamps. transportation and hotels.
1 57,465.00 57,465.00
Estimated Environmental Health Department Permits and Fees 1 3,125.00 3,125.00
Sales Tax 0.00 0.00
This does not include payment and performance bonds, that would be an additional 3%
$60,590.00
$0.00
Attachment 2
Page 135 of 398
Purchase Order
Purchase
Order #
THIS NUMBER MUST APPEAR ON ALL INVOICES,
PACKAGES AND SHIPPING PAPERS.
Fiscal Year
Date OrderedVendor Phone Number Date RequiredVendor Fax Number Buyer
Delivery must be made within
doors of specified destination.
Item#Description/Part No.Unit Price Extended PriceUOMQty
ByBy
Purchasing Supervisor PO TotalVENDOR COPY
BILL TO
V
E
N
D
O
R
SHIP
TO
CITY OF UKIAHATTN: ACCOUNTS PAYABLE300 SEMINARY AVENUEUKIAH, CA 95482
Freight Method/TermsDelivery Reference Department/Location Sales Tax Rate
Total Ext. Price $60,590.00Total Sales Tax
Total Discount
Total Credit
Total Freight $60,590.00
Page 1 of 32025
48814-00
NATIONAL AQUATIC SERVICES INC9030 BRENTWOOD BLVDSUITE FBRENTWOOD CA 94513
CITY OF UKIAH - ANNEX411 W CLAY STREETUKIAH CA 95482
04/23/2025Myles Fisette
0.000N30PARKS
The Above Purchase Order Number Must Appear OnAll Correspondence - Packing Sheets And Bills OfLading
1 Installation of a new 54 square foot filter system, 2 tank at27 sq ft each with header piping and semi auto backwash.The pool was said to be 240,000 gallons, this filter systemwould flow at 13 GPM per sq ft.It is our recommendation to remove all iron pipe that isabove grade and build the new system with sch80 pvc.(thesuction side of the pump is to remain)Filter Installation- Set the new filters on the new keeping pad- Assemble the header piping on to the filters, align bothfilters,- Add the gravel to the filters, anchor the filters to thekeeping pad with the factory supplied SS 1/2"x 7" anchors.- Run new plumbing from the main pump (4" flange to a4"x8" reducer coupling) to a new Tufff Skin wafer stylecheckvalve with new flanges and a Pool Pro butterfly valve to theinfluent side of the filter manifold system.- Plumb the effluent side of the filter to the return line.- Install new flow meter on the return line.- Run new plumbing for the backwash line to a newbackwash holding tank (tank provided by the city). This is6" sch80piping- Install the semi-auto backwash multi-port valve. (we willinstall FEP (Teflon is for outdoor use) tubing for thebackwashsystem)- All of the new plumbing will be mounted to unistrut.- Install the pressure amp pump with fresh water, run a20amp circuit for the new pump- Finish filling the filters with the sand- Close the manways and perform a backwash for bothtanksThis bid is three men for five days at prevailing wageplumber + install materials - All new PVC fittings, pipe,valves, strut, clamps. transportation and hotels.
57465.0 EACH $1.000 $57,465.00
10022300 - 80100 - 18448 $57,465.00
Attachment 3
Page 136 of 398
Purchase Order
Purchase
Order #
THIS NUMBER MUST APPEAR ON ALL INVOICES,
PACKAGES AND SHIPPING PAPERS.
Fiscal Year
Date OrderedVendor Phone Number Date RequiredVendor Fax Number Buyer
Delivery must be made within
doors of specified destination.
Item#Description/Part No.Unit Price Extended PriceUOMQty
ByBy
Purchasing Supervisor PO TotalVENDOR COPY
BILL TO
V
E
N
D
O
R
SHIP
TO
CITY OF UKIAHATTN:ACCOUNTS PAYABLE300 SEMINARY AVENUEUKIAH, CA 95482
Freight Method/TermsDeliveryReference Department/Location Sales Tax Rate
Total Ext. Price $60,590.00TotalSalesTax
Total Discount
Total Credit
Total Freight $60,590.00
Page 2 of 32025
48814-00
NATIONAL AQUATIC SERVICES INC9030 BRENTWOOD BLVDSUITEFBRENTWOOD CA 94513
CITY OF UKIAH - ANNEX411 W CLAY STREETUKIAHCA 95482
04/23/2025
0.000N30PARKS
2 ENVIRONMENTAL HEALTH DEPARTMENT PERMITSAND FEES 3125.0 EACH $1.000 $3,125.00
10022300 - 80100 - 18448 $3,125.00
PER REQ E39825 PER QUOTE SQ-6493 S
UBJECT TO PREVAILAING WAGE APPROVED BY
CM TO MOVE FORWARD WITH COUNCIL NOTIFICAT
ION
Page 137 of 398
1 GENERALLY.These Terms and Conditions ofSale (“Terms and Conditions”) apply to all purchases byCity of Ukiah. (Referred to as “Buyer”). The supplier ofgoodsand services under this transaction is hereinreferred to as “Seller”. The goods or service purchasedare referred to as the “Purchase.”
2.TERMS EXCLUSIVE.Buyer will order the goods orservices described herein only upon the terms andconditionscontained herein. Seller’s acceptance of thisordershalloccureither through commencement ofperformance under this order or acknowledgment of thisorder. By accepting this order, Seller waives all terms andconditionscontained in its quotation,acknowledgment,invoice or other documents which are different from oradditionalto those contained herein and all such differentor additional terms and conditions shall be null and void.SELLER MAY NOT CHANGE MATERIAL OFMANUFACTURE, SOURCES OF SUPPLY,MANUFACTURING PROCESS OR LOCATION WITHOUTTHE PRIOR WRITTEN CONSENT OF BUYER.
3.INSPECTION. All goods shall be received subjectto Buyer’s inspection and rejection.Defective goods andgoodsotherwise not conforming to this order shall be heldfor Seller’s instruction and at Seller’s risk,and if Seller sodirects, shall be returned at Seller’s expense. No defectivegoodsshallbe replaced without a new purchase order. Payment by Buyer shall not be construed as anacceptanceof goods. Buyer may return to Seller any non-defective, excess goods within thirty (30) days of receivingthem.
4.CHANGES. City may make changes within thegeneral scope of this order in drawings and specificationsfor specially manufactured supplies, place of delivery,method of shipment or packing of the order by giving noticeto Seller and subsequently confirming such changes inwriting. If such changes affect the cost of or the timerequired for performance of this order, an equitableadjustmentin the price or delivery or both must be made.No change by Seller is allowed without City’s writtenapproval. Any claim by Seller for an adjustment under thissection must be made in writing within thirty (30) days fromthe date of receipt by Seller of notification of such changeunless City waives this condition in writing. Nothing in thissection excuses Seller from proceeding with performanceof the order as changed.
5.TERMINATION. City may terminate this order atany time,either verbally or in writing, with or withoutcause. Should termination occur, City will pay Seller as fullperformance until such termination the unit or pro rataorderpricefor the performed and accepted portion of thePurchase. City may provide written notice of terminationfor Seller’s default if Seller refuses or fails to comply withthis order. If Seller does not cure such failure within areasonabletime period, or fails to perform the Purchasewithin the time specified (or allowed by extension), Sellerwill be liable to City for any excess costs incurred by City.
6.TIME EXTENSION.Time is of the essence Citymay extend the time for completion if, in City’s soledetermination, Seller was delayed because of causesbeyond Seller’s control and without Seller’s fault ornegligence. In the event delay was caused by City,Seller’s sole remedy is limited to recovering money actuallyand necessarily expended by Seller because of the delay;there is no right to recover anticipated profit.
7.REMEDIES CUMULATIVE. City’s rights andremedies under this order are not exclusive and are inaddition to any rights and remedies provided by law.
8.TITLE. Title to materials and supplies purchasedunderthis order pass directly from Seller to City uponCity’s written acceptance following an actual inspectionand City’s opportunity to reject.
9. PAYMENT. City will pay Seller after receivingacceptableinvoices for materials and supplies deliveredand accepted or services rendered and accepted. City willnot pay cartage, shipping, packaging or boxing expensesunless specified in this order.
10.INDEMNIFICATION. Seller agrees to indemnifyand hold harmless from and against any claim, action,damages, costs (including, without limitation, attorney’sfees), injuries, or liability,arising out of the Purchase or theorder, or their performance. Should City be named in anysuit,or should any claim be brought against it by suit orotherwise,whether the same be groundless or not, arisingout of the Purchase or order, or their performance, Sellerwill defend City (at City’s request and with counselsatisfactory to City)and indemnify City for any judgmentrendered against it or any sums paid out in settlement orotherwise.For purposes of this section “City” includesCity’s officers, elected officials,and employees.Thisparagraph 9 will survive termination of this order. Therequirements as to the types and limits of insurancecoverage to be maintained by Seller, and any approval ofsuch insurance by City,are not intended to and will not inany manner limit or qualify the liabilities and obligationsotherwise assumed by Seller pursuant to this order,including,without limitation, to the provisions concerningindemnification.
11.WARRANTY. Seller agrees that the Purchase iscovered by the most favorable commercial warranties theSeller gives to any customer for the same or substantiallysimilar supplies or services, or such other more favorablewarrantiesas is specified in this order. Warranties will beeffective notwithstanding any inspection or acceptance ofthe Purchase by City.
12.ASSIGNMENT. City may assign this order. Except as to any payment due under this order, Seller maynot assign or subcontract the order without City’s writtenapproval. Should City give consent, it will not relieve Sellerfrom any obligations under this order and any transferee orsubcontractor will be considered Seller’s agent.
13.INSURANCE.Seller must provide the insuranceindicated on the face sheet of this order.
14.PERMITS. Seller must procure all necessarypermits and licenses, and abide by all federal, state, andlocallaws,for performing this order.
15.INDEPENDENT CONTRACTOR. City and Selleragreethat Seller will act as an independent contractor andwill have control of all work and the manner in which it isperformed.Seller will be free to contract for similar serviceto be performed for other employers while under contractwith City.Seller is not an agent or employee of City and isnot entitled to participate in any pension plan,insurance,bonus or similar benefits City provides for its employees.Any provision in this order that may appear to give City therightto direct Seller as to the details of doing the work or toexercise a measure of control over the work means theSeller will follow the direction of the City as to end resultsof the work only.
16.WAIVER. City’s review or acceptance of, orpayment for, work product prepared by Seller under thisorderwill not be construed to operate as a waiver of anyrights City may have under this Agreement or of any causeof action arising from Seller’s performance. A waiver byCity of any breach of any term,covenant, or conditioncontained in this order will not be deemed to be a waiver ofany subsequent breach of the same or any other term,covenant, or condition contained in this order, whether ofthe same or different character.
17.INTERPRETATION.This Agreement was draftedin, and will be construed in accordance with the laws of theStateof California, and exclusive venue for any actioninvolving this agreement will be in Mendocino County.
Page 138 of 398
Page 1 of 2
Agenda Item No: 8.e.
MEETING DATE/TIME: 5/7/2025
ITEM NO: 2025-467
AGENDA SUMMARY REPORT
SUBJECT: Approval of Five (5) Year Agreement with Fishbowl Inventory for Inventory Maintenance and
Warehouse Management Software for a Total of $82,071.59, and Approve Corresponding Budget
Amendment.
DEPARTMENT: Finance PREPARED BY: Myles Fisette, Purchasing Manager
PRESENTER: Consent Calendar
ATTACHMENTS:
1. City of Ukiah Proposal -- 5 years
Summary: Council will consider approval of five (5) year agreement with Fishbowl Inventory for inventory
maintenance and warehouse management software for a total of $82,071.59, and approval of corresponding
budget amendment.
Background: The City is operating without a fully integrated computerized inventory system, relying on
manual processes to manage and track inventory. This approach requires Staff to manually record items
removed from shelves and utilize QuickBooks for managing inventory counts, consuming significant labor
hours and increasing the potential for human error. Consequently, there have been instances where critical
supplies were depleted without prior notice, leading to emergency situations and operational disruptions.
The City previously attempted to implement an inventory module within our existing Tyler Munis system;
however, despite multiple efforts, these attempts were ultimately unsuccessful. The process was repeatedly
hindered by technical issues and the module lacked the necessary functionality to meet the operational needs
of our departments. As a result, the solution proved to be inefficient and unsustainable for long term use,
prompting the need to pursue a more robust and reliable inventory management system.
The impending relocation of the Electric Utilities department to the Hastings property has created a time
sensitive need for a reliable inventory management solution. With the transition introducing new logistical
challenges and the need for greater coordination of supplies across multiple sites, it became clear that
continuing with the current manual system would no longer be viable. Following a meeting with the City
Manager, Staff was directed to explore third party inventory management solutions that could address the
operational needs of all departments involved.
Discussion: Staff attended demonstrations and carefully evaluated proposals from Fishbowl Inventory, Sortly,
Collective Data, and Acctivate, all of which are leading providers of inventory maintenance and warehouse
management software. After reviewing the strengths and limitations of each solution, including functionality on
the Purchasing side and the ease of use for the end users in our utility departments, Staff recommends
proceeding with the purchase of the inventory maintenance and warehouse management software from
Fishbowl Inventory for a five (5) year total amount of $82,071.59 (Attachment 1).
The following is the 5-year breakdown of fees:
Page 139 of 398
Page 2 of 2
Implementing this inventory software will enhance operational efficiency, reduce waste, and ensure accurate
tracking of assets and supplies, all leading to improved accountability, cost savings, and better service delivery
to the community.
A budget amendment will be necessary in the amount of $7,947.16 in the software account to cover for the
first year cost of the agreement.
Recommended Action: Approve a five (5) year agreement with Fishbowl Inventory for inventory maintenance
and warehouse management software for a total of $82,025, and approve corresponding budget amendment.
BUDGET AMENDMENT REQUIRED:
CURRENT BUDGET AMOUNT: 20413500.54320: $5,352.84; 20413500.52100: $9,620
PROPOSED BUDGET AMOUNT: 20413500.54320: $13,300; 20413500.52100: $9,620
FINANCING SOURCE: Cost Allocation
REVENUE: Yes / No GRANT: Yes / No
PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A
COORDINATED WITH: Mary Horger, Financial Services Manager; Dave Mendez, Buyer II; Scott Bozzoli,
Electrical Engineer Tech III
STRATEGIC PLAN (SP):
CLIMATE INITIATIVES (CI):
GENERAL PLAN ELEMENTS (GP):
Page 140 of 398
Fishbowl Inventory
580 East Technology Ave.
Suite C1100
Orem, UT 84097
Quote
Date 4/30/2025
Customer Name City of Ukiah
Reference 431959
Term 5 year
Prepared By:
Email:
Chris Mann
cmann@fbinv.com
Product Quantity Unit Price Discount Total
Recurring Products
Fishbowl Cloud Hosted Advanced Warehouse with AI
Warehouse Management Software for Efficient inventory tracking &
robust order fulfillment with AI Capabilities
10 $6,650.00 $66,500.00
Fishbowl Advanced Mobile App
Powerful, easy-to-use mobile warehouse App and Barcode scanning
solution
1 $0.00 $0.00
Subtotal:$66,500.00
Implementation and Services
Warehousing Implementation & Certification
Dedicated Implementation Specialist, Data Migration (not including
history), Specialized Onboarding & Certification, Dedicated Go-Live
Support *For Data Migration, client data must be in Quickbooks or CSV
format
1 $4,000.00 -$1,600.00 $2,400.00
LilyPad Multi-Cart Data Exchange
LilyPad Multi-Cart Data Exchange (.CSV export of PO's and inventory) --
$1800/annually starting year 2
1 $5,400.00 $5,400.00
Custom Report
Custom Barcode Label -- Customer name
1 $1,500.00 -$975.00 $525.00
Lilypad Renewal
Renewal of .CSV accounting export -- Years 2-5
4 $1,800.00 $7,200.00
Subtotal:$15,525.00
Subtotal $82,025.00
Tax $46.59
Total $82,071.59
*Prices shown are in USD and exclude tax.
Have feedback?
Reach out to our CEO:ceo@fbinv.com
Attachment 1
Page 141 of 398
Page 1 of 2
Agenda Item No: 8.f.
MEETING DATE/TIME: 5/7/2025
ITEM NO: 2025-468
AGENDA SUMMARY REPORT
SUBJECT: Approve Plans and Specifications for Corporation Yard Monitoring Well Abandonment Project.
DEPARTMENT: Public Works PREPARED BY: Seth Strader, Administrative Analyst
PRESENTER: Tim Eriksen, Director of Public Works/City
Engineer
ATTACHMENTS:
1. PLANS
2. DRAFT 2024 Bid Specifications for Environmental Well Abandonment
Summary: Council will consider the approval of plans and specifications for Corporation Yard Monitoring Well
Abandonment Project.
Background: In the 1990's, a hydrocarbon leak was detected in an underground fuel tank that was used at
the Corporation Yard at 1320 Airport Road. The City was required by the State Water Resources Control
Board (SWRCB) to clean the site. The clean-up has been completed for several years and the site was
declared clean by the SWRCB. As part of the clean-up process, several monitoring and sparging wells were
installed. These wells were used to monitor the severity and spread of contaminants from the leak. This
project will abandon these wells in order to close out the site with the SWRCB.
Discussion: The project includes the abandonment of a total of fifty-one(51) wells. Please see Attachment 1
for a copy of the plans and Attachment 2 for a copy of the bid specification. These costs will be reimbursed by
an independent insurance policy obtained by the City. The insurer, Great American Insurance Group, has
already approved this project.
The engineer's estimate for the well abandonment is $171,433 and project management is $53,707 for a total
project cost of $225,140. Once the construction bid process is complete, a budget amendment will be
requested at the time of the bid award to include both the construction and project management services,
which will also include a report of the project management contract.
Staff recommends Council approve the plans and specifications for the Corporation Yard Monitoring Well
Abandonment Project.
Recommended Action: Approve Plans and Specifications for Corporation Yard Monitoring Well
Abandonment Project.
BUDGET AMENDMENT REQUIRED: Not at this time.
CURRENT BUDGET AMOUNT: N/A
PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: Insurance Proceeds
REVENUE: Yes / No GRANT: Yes / No
PREVIOUS CONTRACT/PURCHASE ORDER NO.:
COORDINATED WITH: Tim Eriksen, Director of Public Works/City Engineer
STRATEGIC PLAN (SP):
Page 142 of 398
Page 2 of 2
CLIMATE INITIATIVES (CI):
GENERAL PLAN ELEMENTS (GP):
Page 143 of 398
VICINITY MAP
AERIAL MAP
NOT TO SCALE ABBREVIATIONS
MW-3
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LEGEND
INDEX TO SHEETS
SHEET NO. TITLE
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PLANS FOR ABANDONMENT OF ENVIRONMENTAL
MONITORING AND REMEDIATION WELLS
1320 AIRPORT ROAD
UKIAH, CALIFORNIA
MENDOCINO COUNTY, CALIFORNIA
APN 003-280-050
SPECIFICATION No. 24-08
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PROJECT
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ATTACHMENT 1
Page 144 of 398
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APN
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MW-14B
MW-15
MW-13B
MW-19
MW-20
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MW-10
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MW-12B
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MW-18B
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MW-4
MW-5
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B-14
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B-6
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B-17
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CPT-10
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UKIAH WELL #2
LEGEND
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Page 145 of 398
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Page 146 of 398
CITY OF UKIAH
MENDOCINO COUNTY, CALIFORNIA
SPECIAL PROVISIONS
FOR
ABANDONMENT OF ENVIRONMENTAL MONITORING AND REMEDIATION WELLS
SPECIFICATION NO. 24-08
CITY OF UKIAH
DEPARTMENT OF PUBLIC WORKS
300 Seminary Avenue
Ukiah, California 95482-5400
Bids Open: _____,_______, 2025
2:00 p.m.
Office of City Clerk
ATTACHMENT 2
Page 147 of 398
CITY OF UKIAH
MENDOCINO COUNTY, CALIFORNIA
CITY COUNCIL:
DOUGLAS CRANE – MAYOR
SUSAN SHER – VICE-MAYOR
JUAN OROZCO – COUNCIL MEMBER
HEATHER CRISS – COUNCIL MEMBER
MARI RODIN – COUNCIL MEMBER
SAGE SANGIACOMO – CITY MANAGER
TIM ERIKSEN - DIRECTOR OF PUBLIC WORKS / CITY ENGINEER
MARY HORGER – FINANCIAL SERVICES MANAGER
KRISTINE LAWLER – CITY CLERK
R. ALLEN CARTER - CITY TREASURER
CITY OF UKIAH
DEPARTMENT OF PUBLIC WORKS
MAY 2025
Page 148 of 398
Environmental Well Abandonment iii Spec No. 24-08
TABLE OF CONTENTS
PAGE
NOTICE TO BIDDERS
INSTRUCTIONS TO BIDDERS ...................................................................................................................... 1
GENERAL CONDITIONS
SECTION 1. PROPOSAL REQUIREMENTS AND GENERAL CONDITIONS .............................................. 3
1-01. Definitions
1-02. Examinations of Plans, Special Provisions and Site of Work
1-03. Proposal
1-04. Withdrawal of Bids
1-05. Public Opening of Bids
1-06. Bid Guaranty
1-07. Qualification of Bidders
1-08. Disqualification of Bidders
1-09. Identification of Subcontractors
1-10. General Provisions of the Standard Specifications
SECTION 2. AWARD AND EXECUTION OF CONTRACT .......................................................................... 5
2-01. Award of Contract
2-02. Return of Proposal Guaranties
2-03. Execution of Contract
SECTION 3. SCOPE AND INTENT OF CONTRACT ................................................................................... 5
3-01. Effect of Inspection and Payments
3-02. Effect of Extension of Time
3-03. Extra Work
3-04. Assignment of Contract
3-05. Subcontractors
3-06. Interpretation of Special Provisions and Drawings
3-07. Liability of City Officials
3-08. Dispute Resolution
SECTION 4. BONDS ..................................................................................................................................... 6
4-01. Faithful Performance Bond
4-02. Material and Labor Bond
4-03. Defective Material and Workmanship Bond
4-04. Notification of Surety Companies
SECTION 5. INSURANCE REQUIREMENTS FOR CONTRACTORS ......................................................... 6
5-01. Minimum Scope of Insurance
5-02. Minimum Limits of Insurance
5-03. Deductibles and Self-Insured Retentions
5-04. Other Insurance Provisions
5-05. Acceptability of Insurers
5-06. Verification of Coverage
5-07. Subcontractors
Page 149 of 398
Environmental Well Abandonment iv Spec No. 24-08
SECTION 6. RESPONSIBILITIES AND RIGHTS OF CONTRACTOR......................................................... 8
6-01. Legal Address of Contractor
6-02. Office of Contractor at Site
6-03. Attention to Work
6-04. Liability of Contractor
6-05. Protection of Persons and Property
6-06. Protection of City Against Patent Claims
6-07. Protection of Contractor's Work Property
6-08. Regulations and Permits
6-09. Construction Utilities
6-10. Approval of Contractor's Plans
6-11. Suggestions to the Contractor
6-12. Termination of Unsatisfactory Subcontracts
6-13. Preservation of Stakes and Marks
6-14. Assistance to Engineer
6-15. Removal of Condemned Materials and Structures
6-16. Proof of Compliance with Contract
6-17. Errors and Omissions
6-18. Cooperation
6-19. Right of Contractor to Stop Work
6-20. Hiring and Dismissal of Employees
6-21. Wage Rates
6-22. Cleaning Up
6-23. Guaranty
SECTION 7. RESPONSIBILITIES AND RIGHTS OF CITY ........................................................................ 13
7-01. Authority of the Engineer
7-02. Inspection
7-03. Surveys
7-04. Rights-of-Way
7-05. Retention of Imperfect Work
7-06. Changes in the Work
7-07. Additional Drawings by City
7-08. Additional and Emergency Protection
7-09. Suspension of Work
7-10. Right of City to Terminate Contract
7-11. Use of Completed Portions
SECTION 8. WORKMANSHIP, MATERIALS AND EQUIPMENT .............................................................. 16
8-01. General Quality
8-02. Quality in Absence of Detailed Specifications
8-03. Materials and Equipment Specified by Name
8-04. Source of Materials
8-05. Storage of Materials
8-06. Drawings, Samples and Tests
SECTION 9. PROSECUTION OF WORK ................................................................................................... 16
9-01. Equipment and Methods
9-02. Time of Completion
9-03. Avoidable Delays
Page 150 of 398
Environmental Well Abandonment v Spec No. 24-08
9-04. Unavoidable Delays
9-05. Notice of Delays
9-06. Extension of Time
9-07. Unfavorable Weather and Other Conditions
9-08. Saturday, Sunday, Holiday and Night Work
9-09. Hours of Labor
SECTION 10. PAYMENT ............................................................................................................................. 18
10-01. Certification by Engineer
10-02. Progress Estimates and Payment
10-03. Substitution of Securities
10-04. Acceptance
10-05. Final Estimate and Payment
10-06. Delay Payments
10-07. Extra Work and Work Omitted
10-08. Compensation for Extra Work or Work Omitted
10-09. Compensation to the City for Extension of Time
10-10. Liquidated Damages for Delay
SECTION 11. MISCELLANEOUS ............................................................................................................... 21
11-01. Notice
11-02. Computation of Time
11-03 Claims Procedure Required by Public Contract Code Section 9204
11-04. Litigation and Forum Selection
11-05. Waiver
TECHNICAL SPECIFICATIONS
SECTION 12. GENERAL INFORMATION .................................................................................................. 25
12-01. Location and Scope of Work
12-02. Arrangement of Technical Specifications
12-03. Arrangement of Plans
12-04. Business Licenses
12-05. Permits
12-06. Standard Specifications and Standard Plans
12-07. Temporary Facilities
12-08. Public Convenience and Safety
12-09. Maintaining Traffic
12-10. Stream Pollution
12-11. Warranties
12-12. Utilities
12-13. Preconstruction Conference
12-14. Safety Requirements
SECTION 13. CONSTRUCTION DETAILS ................................................................................................. 27
13-01. Scope
13-02. Personnel and Equipment
13-03. Permits, Certificates, Laws, and Ordinances
13-04. Well Abandonment
13-05. Disposal of Soil Cuttings, Decontamination Water, and Construction Debris
13-06. Environmental Control
13-07. Cleanup
Page 151 of 398
Environmental Well Abandonment vi Spec No. 24-08
13-08. Payment
SECTION 14. EXCLUSIONS FROM GENERAL CONDITIONS ................................................................. 31
14-01. Provisions to be Excluded from General Conditions
SECTION 15. AMENDMENTS TO GENERAL CONDITIONS .................................................................... 31
15-01. Provisions of General Conditions to be Amended
CERTIFICATES AND DOCUMENTS
BID SUBMITTAL CHECKLIST ...................................................................................................................... 32
PROPOSAL ............................................................................................................................................. 33
BIDDING SCHEDULE ................................................................................................................................... 34
FAIR EMPLOYMENT PRACTICES CERTIFICATION ................................................................................. 37
WORKER'S COMPENSATION CERTIFICATE ............................................................................................ 38
CERTIFICATE OF NONDISCRIMINATION IN EMPLOYMENT ................................................................... 39
LIST OF PROPOSED SUBCONTRACTORS ............................................................................................... 40
STATEMENT OF EXPERIENCE OF BIDDER .............................................................................................. 41
SIGNATURE OF BIDDER ............................................................................................................................. 42
BIDDER'S BOND .......................................................................................................................................... 43
NON-COLLUSION AFFIDAVIT ..................................................................................................................... 44
AGREEMENT ............................................................................................................................................. 45
INDEMNIFICATION AGREEMENT .............................................................................................................. 49
EXAMPLE BOND FORMS ............................................................................................................................ 50
DIRECTIONS FOR PREPARATION OF PERFORMANCE AND MATERIAL AND LABOR BOND ............ 55
DEFECTIVE MATERIAL AND WORKMANSHIP (MAINTENANCE) BOND ................................................ 56
INSURANCE CERTIFICATES AND ENDORSEMENT FORMS
APPENDICES: APPENDIX A
Page 152 of 398
CITY OF UKIAH, MENDOCINO COUNTY, CALIFORNIA
NOTICE TO BIDDERS FOR ENVIRONMENTAL WELL ABANDONMENT SPECIFICATION NO. 24-08
NOTICE IS HEREBY GIVEN that sealed standard proposals for Environmental Well Abandonment will be received
at the Office of the City Clerk, Ukiah Civic Center, 300 Seminary Avenue, Ukiah California until 2:00 p.m. on
_______ ____, 2025, at which time, or as soon thereafter as possible, they will be publicly opened and read. Bids
shall be addressed to the City Clerk and shall be endorsed “Environmental Well Abandonment “. Bids are required
for the entire work described herein. No fax bids will be accepted.
ENGINEER'S ESTIMATE OF QUANTITIES
Item No.
Description
Quantity
Unit of Measure
1.
Site Preparation, Mobilization and Demobilization
1
Lump Sum
2.
Agency Fees, Including Permits and Inspection
1
Lump Sum
3. Monitoring Well Abandonment
620
Vertical Feet
4. Remediation Well Abandonment 612
Vertical Feet
5. Cement Grout Well Backfill 1,232
Vertical Feet
6.
Restore Former Monitoring Well Locations to Match
Existing Conditions
23
Each
7.
Sawcut Existing Asphalt Paving and/or Concrete at
Existing Remediation Well Boxes
350
Linear Feet
8.
Remove, Haul, and Dispose of Remediation Well
Box; Remove Concrete Collar; and Cut & Cap
Conduit
28
Each
9.
Backfill Remediation Well Boxes with CDF to 4”
Minus
7
Cubic Yards
10. Replace Asphalt Concrete at Remediation Well Box
Locations
360
Square Feet
11. Backfill Remediation Well Boxes with Class II
Aggregate Base to Final Grade 2.5 Cubic Yards
Plans and Special Provisions may be inspected and/or copies obtained from the City’s website at
www.cityofukiah.com/purchasing. No bid will be considered unless it is made on the forms furnished by the City
and is made in accordance with the details of the Special Provisions. Each bidder must be licensed as required by
law. Further information regarding the work or these specifications can be obtained by calling Myles Fisette,
Purchasing Manager at (707) 463-6225 or by email at mfisette@cityofukiah.com.
The City Council reserves the right to reject any or all bids and to determine which proposal is, in its opinion, the
lowest responsive bid by a responsible bidder and which it deems in the best interest of the City to accept. The City
Council also reserves the right, but not the obligation, to waive any irregularity or failure to strictly comply with the
bidding requirements, that the City determines in the reasonable exercise of its discretion does not provide the
bidder with a competitive advantage over other bidders.
No contractor or subcontractor may be listed on a bid proposal for a public works unless registered with the
Department of Industrial Relations (“DIR”) pursuant to Labor Code section 1725.5 except as allowed. under Labor
Code section 1771.1(a). The prime contractor shall be responsible for posting job site notices as prescribed by
regulation. This project is subject to compliance monitoring and enforcement by the DIR.
Pursuant to provisions of Section 1770, including amendments thereof, of the Labor Code of the State of
California, the Director of the Department of Industrial Relations, State of California, has ascertained the general
prevailing rate of wages for straight time, overtime, Saturdays, Sundays and Holidays including employer payment
for health and welfare, vacation, pension and similar purposes. Copies of the General Prevailing Wage
Determination (applicable to the work), for the locality in which the work is to be done are available on the Internet
at web address: http://www.dir.ca.gov/DLSR/PWD/ The prime contractor for the work herein shall possess a
current, valid State of California C-57 Water Well Contractor's License. Pursuant to California Public Contract Code
Page 153 of 398
§22300, this contract includes provisions that allow substitutions of certain types of securities in lieu of the City
withholding a portion of the partial payments due the Contractor to insure performance under this contract.
By order of the City Council, City of Ukiah, County of Mendocino, State of California.
Dated:________________________ ________________________________________
Kristine Lawler, City Clerk, City of Ukiah, California
PUBLISH ONCE:
Page 154 of 398
Environmental Well Abandonment 1 Spec. No. 24-08
INSTRUCTIONS TO BIDDERS
Environmental Well Abandonment shall be performed in accordance with the Plans and Special Provisions therefor
adopted, to which special reference is hereby made.
Each bidder must supply all the information required by the bid documents and Special Provisions.
Minority business enterprises will be afforded full opportunity to submit bids in response to this invitation and will
not be discriminated against on the grounds of race, color or national origin in consideration for an award of any
contract entered into pursuant to this advertisement. Women will be afforded equal opportunity in all areas of
employment. However, the employment of women shall not diminish the standards o r requirements for the
employment of minorities.
All proposals or bids shall be accompanied by a cashier's check or certified check payable to the order of the City
of Ukiah amounting to 10 percent of the bid, or by a bond in said amount and signed by the bidder and a corporate
surety, payable to said City. Said check shall be forfeited, or said bond shall become payable to said City in case
the bidder depositing the same does not, within fifteen (15) days after written notice that the contract has been
awarded to him: (a) enter into a contract with the City and (b) furnish certificates of insurance and endorsements,
a bond of faithful performance and a payment bond as described in the Special Provisions.
No bidder shall withdraw his or her bid for a period of thirty (30) calendar days after the date set by the City for the
opening thereof.
The Contractor and any subcontractors shall each possess a valid City of Ukiah Business License prior to the start
of any work.
The Contractor shall furnish a project schedule to the Engineer prior to the start of any work and start work as
scheduled.
The work is to be completed within sixty (60) calendar days. The Contractor will pay to the City the sum of five
hundred ($500.00) dollars per day for each and every calendar day's delay beyond the time prescribed.
The staff shall notify a bidder by telephone, email or fax, if it intends to recommend the rejection of the bidder’s bid.
Any bid protest must be filed with the City Clerk not more than five calendar days following the bid opening , or 2
calendar days following notice that staff is recommending the rejection of a bid. If any such timely written protest is
filed, all bidders shall be provided a copy of the protest within 2 calendar days of its receipt, which may be
delivered to the bidders as an email attachment or by fax. All such bidders may file with the City Manager a written
objection or other response to the protest.
All objections or responses filed not more than 5 days after receipt of the written protest will be presented to the
City Council at its next regular meeting occurring not less than 12 calendar days following the bid opening. The
City Council will resolve the bid protest at that meeting based on the written protest, any staff recommendation and
all timely written objections and responses. In accordance with the Brown Act, any person may address the City
Council on this item during the meeting. The City Council action on the protest shall represent a final decision by
the City on the protest.
Examination of Site, Drawings, Etc.
Each bidder shall visit the site of the proposed work and fully acquaint himself with local conditions, construction
and labor required so that he or she may fully understand the facilities, difficulties and restrictions attending the
execution of the work under the Contract. Bidders shall thoroughly examine and be familiar with the Plans and
Special Provisions. The failure of any bidder to receive or examine any form, instrument, addendum, or other
document, or to visit the site and acquaint himself with conditions there existing, shall in no way relieve the bidder
from any obligation with respect to his or her proposal or to the contract. The drawings for the work show
conditions as they are supposed or believed by the Engineer to exist; but, it is neither intended nor shall it be
inferred that the conditions as shown thereon constitute a representation by the Engineer, the City or its officers
that such conditions are actually existent, nor shall the City, the Engineer or any of their officers or representatives
Page 155 of 398
Environmental Well Abandonment 2 Spec. No. 24-08
be liable for any loss sustained by the Contractor as a result of a variance between the conditions shown on the
drawings and the conditions actually revealed during the progress of the work or otherwise.
The bidder's attention is directed to the possible existence of obstructions and public improvements within the
limits of the work or adjacent thereto, which may or may not be shown on the Drawings. Any bid shall take into
consideration that conditions may exist underground or otherwise that are not known to the City or easily detected
during a site inspection that could impact the time or cost of completing the project. The City expects the bids to
anticipate such conditions so that it can know for budgeting and other purposes the total cost to complete the
project before accepting a bid and undertaking the legal obligation to construct the project. In awarding the contract
the City relies on the contractor’s representation that its bid anticipates differing site conditions and the additional
time or cost that such conditions may necessitate.
The bidder shall investigate to his or her satisfaction the conditions to be encountered, the character, quality and
quantities of work to be performed and materials to be furnished and the requirements of the Plans, Special
Provisions, Standard Specifications, Standard Plans, and Contract Documents. The submission of a proposal shall
be considered conclusive evidence that the bidder has made such examination and has accepted the project
workplace as a safe workplace to perform the work of the Contract.
Bidder Inquiries and Questions
Inquiries and questions must be submitted in writing via email to the following designated contact person:
Myles Fisette, Purchasing Manager
Email: mfisette@cityofukiah.com
The City reserves the right to not respond to inquiries or questions submitted within 3 business days of the bid
opening.
Location of the Work
All of the work to be performed is within the City of Ukiah. Project is located at 1320 Airport Road, Ukiah,
California 95482.
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GENERAL CONDITIONS
SECTION 1. PROPOSAL REQUIREMENTS AND GENERAL CONDITIONS
1-01. Definitions. Whenever any word or expression defined in this section, or pronoun used in its stead, occurs
in these contract documents, it shall have and is mutually understood to have the meaning given:
a. "City of Ukiah" or "City" shall mean the City of Ukiah, Mendocino County, California, acting
through its City Council or any other board, body, official or officials to which or to whom the
power belonging to the Council shall by virtue of any act or acts, hereafter pass or be held to
appertain.
b. "Engineer" shall mean the Engineer duly and officially appointed by the City to supervise and
direct the work of construction under this contract, acting personally or through agents or
assistants duly authorized by him, such agents or assistants acting within the scope of the
particular duties entrusted to them.
c. "Inspector" shall mean the engineering or technical inspector or inspectors duly authorized or
appointed by the Engineer, limited to the particular duties entrusted to him or her or them.
d. "Contractor" shall mean the party entering into contract with the City of Ukiah for the performance
of work covered by this contract and his or her authorized agents or legal representatives.
e. "Date of signing of contract" or words equivalent thereto, shall mean the date upon which this
contract, with the signature of the Contractor affixed, together with the prescribed bonds, shall be
or shall have been delivered to the City or its duly authorized representatives.
f. "Day" or "days", unless herein otherwise expressly defined, shall mean a calendar day or days of
twenty-four hours each.
g. "The work" shall mean and include all the work specified, indicated, shown or contemplated in the
contract to construct the improvement, including all alterations, amendments or extensions thereto
made by contract change order or other written orders of the Engineer.
h. "Contract drawings", "drawings", "plans" shall mean and include 1) all drawings or plans which
may have been prepared by or on behalf of the City, as a basis for proposals, when duly signed
and made a part of this contract by incorporation or reference, 2) all drawings submitted in
pursuance of the terms of this contract by the successful bidder with his or her proposal and by
the Contractor to the City if and when approved by the Engineer and 3) all drawings submitted by
the Engineer to the Contractor during the progress of the work as provided for herein.
i. Where "as shown", "as indicated", "as detailed" or words of similar import are used, it shall be
understood that reference to the drawings accompanying these Special Provisions is made unless
stated otherwise.
Where "as directed", "as permitted", "approved" or words of similar import are used, it shall be
understood that the direction, requirements, permission, approval or acceptance of the Engineer
is intended unless stated otherwise.
As used herein, "provide" or "install" shall be understood to mean "provide or install complete in
place", that is, "furnish and install". "Shall" is mandatory; "may" is permissive.
1-02. Examination of Plans, Special Provisions and Site of Work. The bidder shall examine carefully the
Proposal, Plans, Special Provisions, Contract forms and the site of the work contemplated therefor. It will be
assumed that the bidder has investigated to his or her satisfaction the conditions to be encountered and the
character, quality and requirements of all Plans, Special Provisions, Standard Specifications, and Standard Plans
involved.
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1-03. Proposal. Bids shall be made on the blank forms prepared by the City. All bids shall give the prices bid,
both in writing and in figures and shall be signed by the bidder or his or her authorized representative, with his or
her address. If the bid is made by an individual or partner, his or her name and the post office address of his or her
business or partnership, along with his or her signature or the signature of one or more partners must be shown; if
made by a corporation, the bid shall show the name of the state under the laws of which the corporation is
chartered, the name of the corporation and the title of the person who signs on behalf of the corporation.
Each proposal shall be enclosed in a sealed envelope, endorsed as specified in the notice to bidders. Bidders are
warned against making erasures or alterations of any kind and proposals which contain omissions, erasures,
conditions, alterations, additions not called for, additional proposals or irregularities of any kind may be rejected.
1-04. Withdrawal of Bids. Any bid may be withdrawn at any time prior to the hour fixed in the notice to bidders
for the openings of bids, provided that a request in writing, executed by the bidder or his or her duly authorized
representative, for the withdrawal of such bid is filed with the City. The withdrawal of a bid will not prejudice the
right of a bidder to file a new bid.
1-05. Public Opening of Bids. Bids will be opened and read publicly at the time and place indicated in the notice
to bidders. Bidders or their agents are invited to be present.
1-06. Bid Guaranty. Each bid must be accompanied by a certified check, cashier's check or bidder's bond
executed by an admitted surety insurer, payable to the order of the City of Ukiah in an amount not less than 10
percent of the bid as a guarantee that the bidder will enter into a contract, if awarded the work.
1-07. Qualification of Bidders. No contractor or subcontractor may be listed on a bid proposal for a public works
project (submitted on or after March 1, 2015) unless registered with the Department of Industrial Relations
pursuant to Labor Code section 1725.5 [with limited exceptions from this requirement for bid purposes only under
Labor Code section 1771.1(a)]. No contractor or subcontractor may be awarded a contract for public work on a
public works project (awarded on or after April 1, 2015) unless registered with the Department of Industrial
Relations pursuant to Labor Code section 1725.5. The prime contractor shall be responsible for posting job site
notices as prescribed by regulation. This project is subject to compliance monitoring and enforcement by the
Department of Industrial Relations.
Each bidder shall be licensed under the provisions of Chapter 9, Division 3 of the Business and Professions Code
and shall be skilled and regularly engaged in the general class or type of work called for under this contract. A
statement setting forth this experience and business standing shall be submitted by each bidder on the form
provided herewith. It is the intention of the City to award a contract only to a bidder who furnishes satisfactory
evidence that he or she has the requisite experience and ability and that he or she has sufficient capital, facilities
and equipment to enable him or her to prosecute the work successfully and promptly within the time and in the
manner agreed.
In determining the degree of responsibility to be credited to a bidder, the City may weigh evidence that the bidder
or his or her personnel charged with the responsibility in the work, has performed satisfactorily other contracts of
like nature and magnitude or comparable difficulty at similar rates of progress.
1-08. Disqualification of Bidders. More than one bid from an individual business, partnership, corporation or
association, under the same or different names, will not be considered. Reasonable grounds for believing that any
bidder is financially interested in more than one bid for the work will cause the rejection of all bids in which he or
she is so interested. If there is reason to believe that collusion exists among the bidders, none of the participants in
such collusion will be considered. Bids in which the prices obviously are unbalanced may be rejected.
1-09. Identification of Subcontractors. All bids shall comply with the Subletting and Subcontracting Fair
Practices Act (Public Contract Code Section 4100 and following) and shall set forth:
(a) The name and the location of the place of business of each subcontractor who will perform work or
labor, or render service to the prime contractor in or about the construction of the work, or to a
subcontractor licensed by the State of California who, under subcontract to the prime contractor, specially
fabricates and installs a portion of the work according to detailed drawings contained in the plans and
Special Provisions, in an amount in excess of one-half of 1 percent of the prime contractor's total bid.
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(b) The portion of the work which will be done by each such subcontractor. The prime contractor shall list
only one subcontractor for each such portion defined by the prime contractor in his or her bid.
1-10. General Provisions of the Standard Specifications. All provisions of the General Provisions, Sections 1
through 11, of the Standard Specifications, shall be applicable to the contract except as modified by these Special
Provisions. The Standard Specifications are set forth in Section 12 -06 of these Special Provisions.
SECTION 2. AWARD AND EXECUTION OF CONTRACT
2-01. Award of Contract. Award of the contract, if it be awarded, will be to the lowest responsible bidder whose
bid complies with all the specified requirements. The award, if made, will be made within thirty (30) days after
opening of the bids. The City reserves the right to reject any and all bids and to waive any irregularity in the
proposal not pertaining to cost.
2-02. Return of Proposal Guaranties. All bid guaranties will be held until the contract has been fully executed,
after which they will be returned upon request to the respective bidders whose bids they accompany.
2-03. Execution of Contract. The contract agreement shall be executed in duplicate by the successful bidder
and returned, together with the contract bonds, insurance certificates and endorsements, within fifteen (15) days
after written notice of the award of the contract. After execution by the City; one copy shall be filed with the City
and one copy shall be returned to the Contractor. If the bidder fails or refuses to enter into the contract agreement
within the required time, then the bid guaranty accompanying the bid shall be forfeited to the City.
SECTION 3. SCOPE AND INTENT OF CONTRACT
3-01. Effect of Inspection and Payments. Neither the inspection by the Engineer or an inspector, nor any order,
measurement or approved modification, nor certificate or payment of money, nor acceptance of any part or whole
of the work, nor any extension of time, nor any possession by the City or its agents, shall operate as a waiver of
any provision of this contract or of any power reserved therein to the City, or of any right to damages thereunder;
nor shall any breach of this contract be held to be a waiver of any subsequent breach. All remedies shall be
construed as cumulative.
3-02. Effect of Extension of Time. The granting of any extension of time on account of delays which, in the
judgement of the City, are avoidable delays shall in no way operate as a waiver on the part of the City of its rights
under this contract.
3-03. Extra Work. If extra work orders are given in accordance with provisions of this contract, such work shall be
considered a part hereof and shall be subject to each and all of its terms and requirements.
3-04. Assignment of Contract. The contract may be assigned or sublet in whole or in part only upon the written
consent of the City acting through its authorized agents. Consent will not be given to any proposed assignment
which would relieve the original contractor or its surety of their responsibilities under the contract nor will the
Engineer consent to any assignment of a part of the work under the contract.
3-05. Subcontractors. The Contractor shall be as fully responsible for the acts and omissions of his or her
subcontractors and of persons either directly or indirectly employed by them, as he or she is for the acts and
omissions of persons directly employed by him.
The Contractor shall cause appropriate provisions to be inserted in all subcontracts relative to the work to bind
subcontractors to the terms of this Contract which are applicable to the work of subcontractors.
Nothing contained in this contract shall be construed to create or shall be relied upon to create any contractual
relationship between any subcontractor and the City and no action may be brought by any subcontractor against
the City based on this contract.
3-06. Interpretation of Special Provisions and Drawings. The Special Provisions and the Contract Drawings
are intended to be explanatory of each other. Any work indicated in the Contract Drawings and not in the Special
Provisions, or vice versa, is to be executed as if indicated in both. In case of a discrepancy or conflict between the
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Technical Specifications and Contract Plans, the Technical Specifications shall govern. All work shown on the
Contract Drawings, the dimensions of which are not figured, shall be accurately followed to the scale to which the
drawings are made, but figured dimensions are in all cases to be followed, where given, though they differ from
scaled measurements. Large scale drawings shall be followed in preference to small scale drawings. Should it
appear that the work to be done, or any of the matters relative thereto, are not sufficiently detailed or explained in
these contract documents, including the contract drawings, the Contractor shall apply to the Engineer for such
further explanations as may be necessary and shall conform thereto as part of this contract, so far as may be
consistent with the terms of this contract. In the event of any doubt or questions arising respecting the true
meaning of the Special Provisions, reference shall be made to the Engineer and his or her decision thereon shall
be final. If the Contractor believes that a clarification or interpretation justifies an increase in the contract price or
contract time, the Contractor must comply with the written notice provisions of Sections 9 -05 and 10-07 of these
Special Provisions. Contractor’s attention is directed to Section 12-06 of the Technical Specifications regarding the
Standard Specifications and Standard Plans.
3-07. Addenda. If it becomes necessary to revise any part of these plans and specifications after they have been
released, the City will issue an addendum containing the revision. All addenda will be posted on the City’s website
at www.cityofukiah.com/purchasing with the rest of the bid documents. Anyone who intends to submit a bid in
response to this Request for Bid must check the website frequently for any posted addenda. Anyone submitting a
bid will be deemed to have seen and agreed to be bound by the posted addenda.
3-08. Liability of City Officials. No city official, nor the Engineer, nor any authorized assistant of any of them,
shall be personally responsible for any liability arising under this contract.
3-09. Dispute Resolution. Claims of $375,000 or less by the Contractor that arise under this Contract are subject
to the mandatory dispute resolutions provisions in Public Contract Code Sections 20104-20104.6.
SECTION 4. BONDS
4-01. Faithful Performance Bond. As a part of the execution of this contract, the Contractor shall furnish a bond
of a surety company or other securities providing equivalent protection such as cash, letter of credit, or certificates
of deposit, acceptable to the City, conditioned upon the faithful performance of all covenants and stipulations under
this contract. The amount of the bond shall be 100 percent of the total contract price, as this sum is set forth in the
agreement.
4-02. Material and Labor Bond. As a part of the execution of this contract, the Contractor shall furnish a bond of
a surety company or other securities providing equivalent protection such as cash, letter of credit or certificates of
deposit acceptable to the City in a sum not less than 50 percent of the total contract price, as this sum is set forth
in the agreement for the payment in full of all persons, companies or corporations who perform labor upon or
furnish materials to be used in the work under this contract, in accordance with the provisions of Sections 3247
through 3252 inclusive of the Civil Code of the State of California and any acts amendatory thereof.
4-03. Defective Material and Workmanship Bond. As a condition precedent to the completion of this contract,
the Contractor shall furnish a bond of a surety company acceptable to the City in an amount not less than 5
percent (5%) of the final contract price, to hold good for a period of one (1) year after the completion and
acceptance of the work, to protect the City against the results of defective materials, workmanship and equipment
during that time. This bond shall be delivered to the City before the final payment under this contract will be made.
4-04. Notification of Surety Companies. The surety companies shall familiarize themselves with all of the
conditions and provisions of this contract and they waive the right of special notification of any change or
modification of this contract or of extension of time, or decreased or increased work, or of the cancellation of the
contract, or of any other act or acts by the City or its authorized agents, under the terms of this contract; and failure
to so notify the aforesaid surety companies of changes shall in no way relieve the surety companies of their
obligation under this contract.
SECTION 5. INSURANCE REQUIREMENTS FOR CONTRACTORS
(WITH CONSTRUCTION RISKS)
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Contractor shall procure and maintain for the duration of the contract insurance against claims for injuries to
persons or damages to property which may arise from or in connection with the performance of the work hereunder
by the Contractor, his or her agents, representatives, employees or subcontractors.
5-01. Minimum Scope of Insurance
Coverage shall be at least as broad as:
1. Insurance Services Office Commercial Liability Coverage (occurrence form CG 0001).
2. Insurance Services Office form number CA 0001 (Ed. 1/87) covering Automobile Liability, code 1 (any
auto).
3. Worker's Compensation insurance as required by the State of California and Employer's Liability
Insurance.
4. Course of Construction insurance covering for “all risks” of loss.
5-02. Minimum Limits of Insurance
Contractor shall maintain limits no less than:
1. General Liability: $1,000,000 per occurrence for bodily injury, personal injury and property damage
including operations, products and completed operations. If Commercial General
Liability Insurance or other form with a general aggregate limit is used, either the
general aggregate limit shall apply separately to this project/location or the
general aggregate limit shall be twice the required occurrence limit.
2. Automobile Liability: $1,000,000 per accident for bodily injury and property damage.
3. Employer's Liability: $1,000,000 per accident for bodily injury and property damage.
4. Course of Construction: Completed value of the project with no co-insurance penalty provisions.
5-03. Deductibles and Self-insured Retentions. Any deductibles or self-insured retentions must be declared to
and approved by the City. At the option of the City, either: the insurer shall reduce or eliminate such deductibles or
self-insured retentions as respects the City, its officers, officials, employees and volunteers; or the Contractor shall
provide a financial guarantee satisfactory to the City guaranteeing payment of losses and related investigations,
claim administration and defense expenses.
5-04. Other Insurance Provisions.
The general liability and automobile liability policies are to contain, or be endorsed to contain, the following
provisions:
1. The City, its officers, officials, employees and volunteers are to be covered as Additional Insured with
respect to liability arising out of automobiles owned, leased, hired or borrowed by or on behalf of the
contractor; and with respect to liability arising out of work or operations performed by or on behalf of the
Contractor including materials, parts or equipment furnished in connection with such work or operations.
General liability coverage can be provided in the form of an endorsement to the Contractor's insurance, or
as a separate owner's policy.
2. The workers’ compensation policy is to be endorsed with a waiver of subrogation. The insurance
company, in its endorsement, agrees to waive all rights of subrogation against the City, its officers,
officials, employees and volunteers for losses paid under the terms of this policy which arises from the
work performed by the named insured for the City.
3. For any claims related to this project, the Contractor's insurance coverage shall be primary insurance as
respects the City, its officers, officials, employees or volunteers. Any insurance or self -insurance
maintained by the City, its officers, officials, employees or volunteers shall be excess of the Contractor's
insurance and shall not contribute with it.
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4. Each insurance policy required by this clause shall be endorsed to state that coverage shall not be
canceled by either party, except after thirty (30) days' prior written notice by certified mail, return receipt
requested, has been given to the City.
5. Coverage shall not extend to any indemnity coverage for the active negligence of the additional insured in
any case where an agreement to indemnify the additional insured would be invalid under Subdivision (b)
of Section 2782 of Civil Code.
6. Course of Construction policies shall contain the following provisions:
a.) The City shall be named as loss payee.
b.) The insurer shall waive all rights of subrogation against the City.
5-05. Acceptability of Insurers
Insurance is to be placed with insurers with a current A.M. Best's rating of no less than the following:
A++ VII A- VIII
A+ VII B++ X
A VII B+ X
5-06. Verification of Coverage. Contractor shall furnish the City with original certificates and amendatory
endorsements effecting coverage required by this clause. The endorsements shall be on forms provided by the
City or on other than the City's forms, provided those endorsements or policies conform to the requirements. All
certificates and endorsements are to be received within 15 days from written notice of contract award, and the
work shall not commence until the certificates and endorsements have been approved by the City. The City
reserves the right to require complete certified copies of all required insurance policies, including endorsements
affecting the coverage required by these Special Provisions at any time.
5-07. Subcontractors. Contractor shall include all subcontractors as insureds under its policies or shall furnish
separate certificates and endorsements for each subcontractor. All coverages for subcontractors shall be subject to
all of the requirements stated herein.
SECTION 6. RESPONSIBILITIES AND RIGHTS OF CONTRACTOR
6-01. Legal Address of Contractor. Both the address given in the proposal and the Contractor's office in the
vicinity of the work are hereby designated as places to either of which drawings, samples, notices, letters or other
articles or communications to the Contractor may be mailed or delivered. The delivery at either of these places of
any such thing from the City or its agents to the Contractor shall be deemed sufficient service thereof upon the
Contractor and the date of such service shall be the date of such delivery. The address named in the proposal may
be changed at any time by notice in writing from the Contractor to the City. Nothing herein contained shall be
deemed to preclude or render inoperative the service of any drawing, sample, notice, letter or other article or
communication to or upon the Contractor personally.
6-02. Office of Contractor at Site. During the performance of this contract, the Contractor shall maintain a
suitable office at the site of the work which shall be the headquarters of a representative authorized to receive
drawings and any such thing given to the said representatives or delivered at the Contractor's office at the site of
work in his or her absence shall be deemed to have been given to the Contractor.
6-03. Attention to Work. The Contractor shall give his or her personal attention to and shall supervise the work
to the end that it shall be prosecuted faithfully and when he or she is not personally present on the work, he or she
shall at all reasonable times be represented by a competent superintendent or foreman who shall receive and obey
all instructions or orders given under this contract and who shall have full authority to execute the same and to
supply materials, tools and labor without delay and who shall be the legal representative of the Contractor. The
Contractor shall be liable for the faithful observance of any instructions delivered to him or her or to his or her
authorized representative.
6-04. Liability of Contractor. The Contractor shall do all of the work and furnish all labor, materials, tools and
appliances, except as otherwise herein expressly stipulated, necessary or proper for performing and completing
the work herein required in the manner and within the time herein specified. The mention of any specific duty or
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liability imposed upon the Contractor shall not be construed as a limitation or restriction of any general liability or
duty imposed upon the Contractor by this contract, said reference to any specific duty or liability being made herein
merely for the purpose of explanation.
The right of general supervision by the City shall not make the Contractor an agent of the City and the liability of
the Contractor for all damages to persons or to public or private property, arising from the Contractor's execution of
the work, shall not be lessened because of such general supervision.
Until the completion and final acceptance by the City of all the work under and implied by this contract, the work
shall be under the Contractor's responsible care and charge. The Contractor shall rebuild, repair, restore and make
good all injuries, damages, re-erections and repairs, occasioned or rendered necessary by causes of any nature
whatsoever, excepting only acts of God and none other, to all or any portions of the work, except as otherwise
stipulated.
To the fullest extent permitted by law, Contractor shall indemnify and hold harmless the City and its officers,
directors, agents and employees from and against all claims, damages, losses and expenses including but not
limited to attorneys' fees, costs of suit, expert witness fees and expenses and fees and costs of any necessary
private investigators arising out of or resulting from the performance of the work, provided that any such claim,
damage, loss or expense (1) is attributable to bodily injury, sickness, disease or death, or to injury to or destruction
of tangible property, other than the work itself, including the loss of use resulting therefrom and (2) is caused in
whole or in part by any act or omission of the Contractor, any subcontractor, or anyone directly or indirectly
employed by any of them, or anyone for whose acts any of them may be liable, regardless of whether or not it is
caused in part by a party indemnified hereunder, or by the negligence or omission of a party indemnified herein.
In any and all claims against the City or any of its agents or employees by any employee of the Contractor, any
subcontractor, anyone directly or indirectly employed by any of them, or anyone for whose acts any of them may
be liable, the indemnification obligation shall not be limited in any way by any limitation on the amount or type of
damages, compensation or benefits payable by or for the Contractor or any subcontractor under workers' or
workmen's compensation acts, disability benefit acts, or other employee benefit acts. The obligation to indemnify
shall extend to and include acts of the indemnified party which may be negligent or omissions which may cause
negligence.
The City shall have the right to estimate the amount of such damage and to cause the City to pay the same and
the amount so paid for such damage shall be deducted from the money due the Contractor under this contract; or
the whole or so much of the money due or to become due the Contractor under this contract as may be considered
necessary by the City, shall be retained by the City until such suits or claims for damages shall have been settled
or otherwise disposed of and satisfactory evidence to that effect furnished to the City.
6-05. Protection of Persons and Property. The Contractor shall furnish such watchman, guards, fences,
warning signs, walks and lights as shall be necessary and shall take all other necessary precautions to prevent
damage or injury to persons or property.
All property line fences and improvements in the vicinity of the work shall be protected by the Contractor and, if
they are injured or destroyed, they and any other property injured by the Contractor, his or her employees or
agents, shall be restored to a condition as good as when he or she entered upon the work.
6-06. Protection of City Against Patent Claims. All fees, royalties or claims for any patented invention, article or
method that may be used upon or in any manner connected with the work under this contract shall be included in
the price bid for the work and the Contractor and his or her sureties shall protect and hold the City, together with all
of its officers, agents, servants and employees, harmless against any and all demands made for such fees or
claims brought or made on account of this contract. The Contractor shall, if requested by the Engineer, furnish
acceptable proof of a proper release from all such fees or classes.
Should the Contractor, his or her agents, servants or employees, or any of them be enjoined from furnishing or
using any invention, article, material or appliance supplied or required to be supplied or used under this contract,
the Contractor shall promptly substitute other articles, materials or appliance, in lieu thereof, of equal efficiency,
quality, finish, suitability and market value and satisfactory in all respects to the Engineer. Or, in the event that the
Engineer elects, in lieu of such substitution, to have supplied and to retain and use, any such invention, article,
material or appliance, as may by this contract be required to be supplied, in that event the Contractor shall pay
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such royalties and secure such valid licenses as may be requisite and necessary for the City, its officers, agents,
servants and employees, or any of them, to use such invention, article, material or appliance without being
disturbed or in any way interfered with by any proceeding in law or equity on account thereof. Should the
Contractor neglect or refuse to make the substitution promptly, or to pay such royalties and secure such licenses
as may be necessary, then in that event the Engineer shall have the right to make such substitution, or the City
may pay such royalties and secure such licenses and charge the cost thereof against any money due to the
Contractor from the City or recover the amount thereof from him or her and his or her sureties notwithstanding final
payment under this contract may have been made.
6-07. Protection of Contractor's Work Property. The Contractor shall protect his or her work, supplies and
materials from damage due to the nature of the work, the action of the elements, trespassers, or any cause
whatsoever under his or her control, until the completion and acceptance of the work. Neither the City nor any of its
agents assumes any responsibility for collecting indemnity from any person or persons causing damage to the
work of the Contractor.
6-08. Regulations and Permits. The Contractor shall secure and pay for all permits, give all notices and comply
with all laws, ordinances, rules and regulations bearing on the conduct of the work as drawn and specified. If the
Contractor observes that the Plans and Special Provisions are at variance therewith, he or she shall promptly notify
the Engineer in writing and any necessary changes shall be adjusted as provided in the contract for changes in the
work. The contractor and any subcontractors shall each secure and maintain a valid City of Ukiah Business
License. The City of Ukiah will issue a no fee encroachment permit to the Contractor allowing him or her to perform
work within City right of way or within City property after the Contract Documents have been executed and
insurance certificates and endorsements have been approved by the City.
6-09. Construction Utilities. The Contractor shall be responsible for providing for and in behalf of his or her work
under this contract, all necessary utilities, such as special connection to water supply, telephones, power lines,
fences, roads, watchmen, suitable storage places, etc.
6-10. Approval of Contractor's Plans. The approval by the Engineer of any drawing or any method of work
proposed by the Contractor in accordance with paragraph 8-06 shall not relieve the Contractor of any of his or her
responsibility for his or her errors therein and shall not be regarded as any assumption of risk or liability by the City
or any officer or employee thereof and the Contractor shall have no claim under this contract on account of the
failure or partial failure or inefficiency of any plan or method so approved. Such approval shall be considered to
mean merely that the Engineer has no objection to the Contractor's using, upon his or her own full responsibility
the plan or method approved.
6-11. Suggestions to the Contractor. Any plan or method of work suggested by the Engineer to the Contractor,
but not specified or required, if adopted or followed by the Contractor in whole or in part, shall be used at the risk
and responsibility of the Contractor; and the Engineer and the City shall assume no responsibility thereof.
6-12. Termination of Unsatisfactory Subcontracts. Should any subcontractor fail to perform in a satisfactory
manner the work undertaken by him, such subcontract shall be terminated immediately by the Contractor upon
notice from the Engineer.
6-13. Preservation of Stakes and Marks. The Contractor shall preserve carefully bench marks, reference points
and stakes and in case of destruction he or she shall replace his or her stakes, reference points and bench marks
and shall be responsible for any mistakes that may be caused by their unnecessary loss or disturbance.
Contractor’s attention is directed to Section 7-03 of these Special Provisions.
6-14. Assistance to Engineer. At the request of the Engineer the Contractor shall provide men from his or her
force and tools, stakes and other materials to assist the Engineer temporarily in making measurements and
surveys and in establishing temporary or permanent reference marks. Payment for such materials and assistance
will be made as provided for under the caption "Extra Work," provided, however, that the cost of setting stakes and
marks carelessly lost or destroyed by the Contractor's employees will be assessed to the Contractor.
6-15. Removal of Condemned Materials and Structures. The Contractor shall remove from the site of the
work, without delay, all rejected and condemned materials or structures of any kind brought to or incorporated in
the work and upon his or her failure to do so, or to make satisfactory progress in so doing, within forty-eight (48)
hours after the service of a written notice from the Engineer, the condemned material or work may be removed by
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the City and the cost of such removal shall be taken out of the money that may be due or may become due the
Contractor on account of or by virtue of this contract. No such rejected or condemned material shall again be
offered for use by the Contractor under this Contract.
6-16. Proof of Compliance with Contract. In order that the Engineer may determine whether the Contractor has
complied with the requirements of this contract, not readily enforceable through inspection and tests of the work
and materials, the Contractor shall, at any time when requested, submit to the Engineer properly authenticated
documents or other satisfactory proofs as to his or her compliance with such requirements.
6-17. Errors and Omissions. If the Contractor, in the course of the work, finds any errors or omissions in plans
or in the layout as given by survey points and instruction, or if he or she finds any discrepancy between the plans
and the physical conditions of the locality, he or she shall immediately inform the Engineer, in writing and the
Engineer shall promptly verify the same. Any work done after such discovery, until authorized, will be done at the
Contractor's risk.
6-18. Cooperation. The Contractor shall cooperate with all other contractors who may be performing work in
behalf of the City and workmen who may be employed by the City on any work in the vicinity of the work to be
done under this contract with the work of such contractors or workmen. He or she shall make good promptly, at his
or her own expense, any injury or damage that may be sustained by other contractors or employees of the City at
his or her hands.
Any difference or conflict which may arise between the Contractor and other contractors, or between the contractor
and workmen of the City in regard to their work shall be adjusted and determined by the Engineer. If the work of
the Contractor is delayed because of any acts or omissions of any other contractor or of the City, the Contractor
shall on that account have no claim against the City other than for an extension of time.
6-19. Right of Contractor to Stop Work. Under the following conditions the Contractor shall have the right, if he
or she so desires, to stop the work and terminate the contract upon ten (10) days written notice to the Engineer
and recover from the City payment for all work actually performed and for all satisfactory materials actually
delivered to the site of the work for permanent incorporation therein, all as may be shown by the estimate of the
Engineer.
(1) If the work is stopped under an order of any court or other competent public authority for a period
of time of three (3) months through no act or fault of the Contractor or of anyone employed by him
or her.
(2) If the Engineer fails to issue the monthly certificate for payment in accordance with the terms of
this contract.
(3) If the City fails to pay the Contractor within sixty (60) days after it shall have become due, as
provided by the terms of this contract, any sum certified by the Engineer or awarded by the City.
All provided that if such action to terminate the contract be not instituted by the Contractor within ten (10) days after
the alleged existence of such condition and if written notice of such action be not at that time delivered to the City
and the Engineer, then such right shall lapse until another occasion arises according to this section.
6-20. Hiring and Dismissal of Employees. The Contractor shall employ only such foremen, mechanics and
laborers as are competent and skilled in their respective lines of work and whenever the Engineer shall notify the
Contractor that any person on the work is, in his or her opinion, incompetent, unfaithful, intemperate or disorderly,
or refuses to carry out the provisions of this contract, or uses threatening or abusive language to any person on the
work representing the City, or is otherwise unsatisfactory, such person shall be discharged immediately from the
work and shall not be re-employed upon it except with the consent of the Engineer.
6-21. Wage Rates.
1. Contractor shall pay all mechanics and laborers employed or working upon the site of the work
unconditionally and without subsequent deductions or rebate on any account the full amounts due at the
time of payment at wage rates not less than those contained in the applicable prevailing wage
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determination, regardless of any contractual relationship which may be alleged to exist between the
Contractor and subcontractors and such laborers and mechanics.
2. Contractor shall comply with the California Labor Code Section 1775. In accordance with said Section
1775, Contractor shall forfeit as a penalty to the Owner, $50.00 (or the higher minimum penalty as
provided in Section 1775(B)(ii) – (iii)) for each calendar day or portion thereof, for each workman paid less
than the stipulated prevailing rates for such work or craft in which such workman is employed for any work
done under the Contract by him or her or by any subcontractor under him or her in violation of the
provisions of the Labor Code and in particular, Labor Code Sections 1770 to 1780, inclusive. In addition to
said penalty and pursuant to Section 1775, the difference between such stipulated prevailing wage rates
and the amount paid to each workman for each calendar day or portion thereof for which each workman
was paid less than the stipulated prevailing wage rate shall be paid to each workman by the Contractor.
3. Pursuant to the provision of Section 1770 of the Labor Code of the State of California, Owner has
ascertained the general prevailing rate of wages (which rate includes employer payments for health and
welfare, vacation, pension and similar purposes) applicable to the work to be done, for straight time work.
The holiday wage rate listed shall be applicable to all holidays recognized in the collective bargaining
agreement of the particular craft, classification or type of workmen concerned. Copies of the General
Prevailing Wage Determination are available on the Internet at web address:
http://www.dir.ca.gov/DLSR/PWD The Contractor shall post the wage determination at the site of work in
a prominent place where it can easily be seen by the workers.
4. City will not recognize any claim for additional compensation because the Contractor has paid any rate in
excess of the prevailing wage rate obtained by the Contractor. The possibility of wage increases is one of
the elements to be considered by the Contractor in determining his or her bid and will not in any
circumstances be considered as the basis for a claim against the City.
5. The Labor Commissioner through the Division of Labor Standards Enforcement (DLSE) may at any time
require contractors and subcontractors to furnish electronic certified payroll records directly to DLSE.
Commencing with contracts awarded or after April 1, 2015, all contractors and subcontractors must furnish
electronic certified payroll records directly to the DLSE.
6. Travel and Subsistence Payments.
Contractor shall make travel and subsistence payments to each workman needed to execute the
work in accordance with the requirements in Section 1773.8 of the Labor Code (Chapter 880,
Statutes of 1968).
7. Apprentices.
Attention is directed to the provisions in Sections 1777.5 (Chapter 1411, Statutes of 1968) and
1777.6 of the California Labor Code concerning the employment of apprentices by the Contractor
or any subcontractor under him. Contractor and any subcontractor under him or her shall comply
with the requirements of said sections in the employment of apprentices.
Information relative to apprenticeship standards, wage schedules and other requirements may be
obtained from the Director of Industrial Relations, ex officio the Administrator of Apprenticeship,
San Francisco, California, or from the Division of Apprenticeship Standards and its branch offices.
6-22. Cleaning Up. The Contractor shall not allow the site of the work to become littered with trash and waste
material, but shall maintain the same in a neat and orderly condition throughout the construction period. The
Engineer shall have the right to determine what is or is not waste material or rubbish and the place and manner of
disposal.
On or before the completion of the work, the Contractor shall without charge therefore carefully clean out all pits,
pipes, chambers or conduits and shall tear down and remove all temporary structures built by him or her and shall
remove rubbish of all kind from any of the grounds which he or she has occupied and leave them in first class
condition.
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6-23. Guaranty. All work shall be guarantied for a period of one year from the date of acceptance by the City. The
Contractor shall promptly make all needed repairs arising out of defective materials, workmanship and equipment.
The City is hereby authorized to make such repairs if within ten days after the mailing of a notice in writing to the
Contractor or his or her agent, the Contractor shall neglect to make or undertake with due diligence the aforesaid
repairs, provided, however, that in case of an emergency where, in the opinion of the City delay would cause
serious loss or damage, repairs may be made without notice being sent to the Contractor and the Contractor shall
pay the costs thereof.
Pursuant to the provisions of Section 4-03 of these Special Provisions, the Contractor shall furnish a Defective
Material and Workmanship Bond in an amount not less than 5 percent of the final contract price, which shall be
effective for a period of one (1) year after the completion and acceptance of the work.
SECTION 7. RESPONSIBILITIES AND RIGHTS OF CITY
7-01. Authority of the Engineer. All work done under this contract shall be done in a workmanlike manner and
shall be performed to the reasonable satisfaction of the Engineer, who shall have general supervision of all work
included hereunder. To prevent disputes and litigation, the Engineer (1) shall in all cases determine the amount,
quality, acceptability and fitness of the several kinds of work and materials which are to be paid for under this
contract, (2) shall decide all questions relative to the true construction, meaning and intent of the Special
Provisions and Drawings, (3) shall decide all questions which may arise relative to the classifications and
measurements of quantities and materials and the fulfillment of this contract and (4) shall have the power to reject
or condemn all work or material which does not conform to the terms of this contract. his or her estimate and
decision in all matters shall be a condition precedent to an appeal for arbitration, or the right of the Contractor to
receive, demand, or claim any money or other compensation under this agreement and a condition precedent to
any liability on the part of the City to the Contractor on account of this contract. Whenever the Engineer shall be
unable to act, in consequence of absence or other cause, then such engineer as the Engineer or the City shall
designate, shall perform any and all of the duties and be vested with any or all of the powers herein given to the
Engineer.
7-02. Inspection. The City will provide engineering personnel for the inspection of the work.
The Engineer and his or her representatives shall at all times have access to the work whenever it is in preparation
or progress and the Contractor shall provide proper facilities for such access and inspection.
If the Special Provisions, the Engineer's instruction, laws, ordinances, or any public authority require any work to
be specially tested or approved, the Contractor shall give the Engineer timely notice of its readiness for inspection
and, if the inspection is by an authority other than the Engineer, of the date fixed for such inspection. Inspections
by the Engineer shall be promptly made at the source of supply where practicable. If any work shall be covered up
without approval or consent of the Engineer, it must, if required by the Engineer, be uncovered for examination and
properly restored at the Contractor's expense.
Re-examination of any work may be ordered by the Engineer and, if so ordered, the work must be uncovered by
the Contractor. If such work is found to be in accordance with the contract documents, the City shall pay the cost of
re-examination and replacement. If such work is not in accordance with the contract documents, the Contractor
shall pay such cost.
Properly authorized and accredited inspectors shall be considered to be the representatives of the City limited to
the duties and powers entrusted to them. It will be their duty to inspect materials and workmanship of those
portions of the work to which they are assigned, either individually or collectively, under instructions of the Engineer
and to report any and all deviations from the Drawings, Special Provisions and other contract provisions which may
come to their notice. Any inspector may be considered to have the right to order the work entrusted to his or her
supervision stopped, if in his or her opinion such action becomes necessary, until the Engineer is notified and has
determined and ordered that the work may proceed in due fulfillment of all contract requirements.
7-03. Surveys. Contractor shall furnish all land surveys, establish all base lines and bench marks and make
sufficient detailed surveys needed for working points, lines and elevations. The Contractor shall develop all slope
stakes and batter boards. Contractor shall also develop all additional working points, lines and elevations as he or
she may desire to facilitate his or her methods and sequence of construction.
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7-04. Rights-of-Way. The City will provide all necessary rights-of-way and easements in or beneath which work
will be performed by the Contractor under this contract.
7-05. Retention of Imperfect Work. If any portion of the work done or material furnished under this contract shall
prove defective and not in accordance with the Plans and Special Provisions, and if the imperfection in the same
shall not be of sufficient magnitude or importance to make the work dangerous or undesirable, the Engineer shall
have the right and authority to retain such work instead of requiring the imperfect work to be removed and
reconstructed, but he or she shall make such deductions therefor in the payments due or to become due the
Contractor as may be just and reasonable.
7-06. Changes in the Work. The Engineer shall have the right, in writing, to order additions to, omissions from,
or corrections, alterations and modifications in the line, grade, form, dimensions, plan, or kind or amount of work or
materials herein contemplated, or any part thereof, either before or after the beginning of construction. However,
the arithmetical sum of the cost to the City of additions and subtractions from the work under this contract shall not
exceed 10 percent of original contract amount or $5,000, whichever is the greater, unless based upon a
supplementary agreement to be made therefore.
The order of such additions, omissions, corrections, alterations and modifications shall be in writing and signed by
the Engineer and, in order, shall then be binding upon the Contractor. The Contractor shall proceed with the work
as changed and the value of such change shall be determined as provided for in section 10-07 of these Special
Provisions.
Such alterations shall in no way affect, vitiate, or make void this contract or any part thereof, except that which is
necessarily affected by such alterations and is clearly the evident intention of the parties to this contract.
7-07. Additional Drawings by City. The drawings made a part of this contract at the time of its execution are
intended to be fairly comprehensive and to indicate in more or less detail the scope of the work. In addition to these
drawings, however, the Engineer shall furnish such additional drawings from time to time during the progress of the
work as are necessary to make clear or to define in greater detail the intent of the Special Provisions and the
contract drawings and the Contractor shall make his or her work conform to all such drawings.
7-08. Additional and Emergency Protection. Whenever, in the opinion of the Engineer, the Contractor has not
taken sufficient precautions for the safety of the public or the protection of the works to be constructed under this
contract, or of adjacent structures or property which may be injured by the processes of construction on account of
such neglect and whenever, in the opinion of the Engineer, an emergency shall arise and immediate action shall
be considered necessary in order to protect public or private, personal or property interest, then and in that event,
the Engineer, with or without notice to the Contractor may provide suitable protection to the said interests by
causing such work to be done and such material to be furnished as shall provide such protection as the Engineer
may consider necessary and adequate.
The cost and expense of such work and material so furnished shall be borne by the Contractor and, if the same
shall not be paid on presentation of the bills therefor, then such costs shall be deducted from any amounts due or
to become due the Contractor.
The performance of such emergency work under the direction of the Engineer shall in no way relieve the
Contractor from any damages which may occur during or after such precaution has been taken by the Engineer.
7-09. Suspension of Work. The City may at any time suspend the work or any part thereof by giving five (5)
days written notice to the Contractor. The work shall be resumed by the Contractor within ten (10) days after the
date fixed in the written notice from the City to the Contractor so to do. The City shall reimburse the Contractor for
expense incurred by the Contractor in connection with the work under this contract as a result of such suspension.
If the work, or any part thereof, shall be stopped by the notice in writing aforesaid and if the City does not give
notice in writing to the Contractor to resume work at a date within ten (10) days of the date fixed in the written
notice to suspend, then the Contractor may abandon that portion of the work so suspended and he or she will be
entitled to the estimates and payments for all work done on the portions so abandoned, if any, plus 5 percent of the
value of the work so abandoned, to compensate for loss of overhead, plant expense and anticipated profit.
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7-10. Right of City to Terminate Contract. If the Contractor should be adjudged a bankrupt, or if he or she
should make a general assignment for the benefit of his or her creditors, or if a receiver should be appointed on
account of his or her insolvency, or if he or she should persistently or repeatedly refuse or should fail, except in
cases for which extension of time is provided, to supply sufficient properly skilled workmen or proper materials, or if
he or she should fail to make prompt payments to subcontractors or for material or labor, or persistently disregard
laws, ordinances or the instructions of the Engineer, or otherwise be guilty of a substantial violation of any
provision of the contract, then the City, upon the certificate of the Engineer that sufficient cause exists to justify
such action, may, without prejudice to any other right or remedy and after giving the Contractor seven days written
notice, terminate the employment of the Contractor and take possession of the premises and of all materials, tools
and appliances and finish the work by whatever method the City may deem expedient. In such case, the
Contractor shall not be entitled to receive any further payment until the work is finished. If the unpaid balance of the
contract price shall exceed the expense of finishing the work, including compensation for additional managerial and
administrative services, such excess shall be paid to the Contractor. If such expense shall exceed such unpaid
balance, the Contractor shall pay the difference to the City. The expense incurred by the City as herein provided
and the damage incurred through the Contractor's default, shall be certified by the Engineer. In the event that a
termination under this section is determined to be improper, such termination shall be deemed a constructive
termination for convenience taken pursuant to section 7-12 below.
7-11. Use of Completed Portions. The City shall have the right to take possession of and use any completed or
partially completed portions of the work, notwithstanding the time for completing the entire work or such portions
which may not have expired; but such taking possession and using shall not be deemed an acceptance of any
work not completed in accordance with the contract documents. If such prior use increases the cost of or delays
the work, the Contractor shall be entitled to such extra compensation, or extension of time or both, as the Engineer
may determine.
7-12. Right of City to Terminate Contract for Convenience . The City may terminate performance of the work
called for by the contract documents in whole or, from time to time, in part, if the City determines that a termination
is in the City’s best interest. The Contractor shall terminate all or any part of the work upon delivery to the
Contractor of a notice of termination specifying that the termination is for the convenience of the City, the extent of
termination, and the effective date of such termination. After receipt of notice of termination, and except as
directed by the Engineer, the Contractor shall, regardless of any delay in determining or adjusting any amounts
due under this termination for convenience clause, immediately proceed with the following obligations:
1. Stop work as specified in the notice.
2. Complete any work specified in the notice of termination in a least cost/shortest time manner while still
maintaining the quality called for under the contract documents.
3. Leave the property upon which the Contractor was working and upon which the facility (or facilities)
forming the basis of the contract documents is situated in a safe and sanitary manner such that it does not
pose any threat to the public health or safety.
4. Terminate all subcontracts to the extent that they relate to the portions of the work terminated.
5. Place no further subcontracts or orders, except as necessary to complete the continued portion of the
contract.
6. Submit to the Engineer, within ten (10) calendar days from the effective date of the notice of termination,
all of the usual documentation called for by the contract documents to substantiate all costs incurred by
the Contractor for labor, materials and equipment through the effective date of the notice of termination.
Any documentation substantiating costs incurred by the Contractor solely as a result of the City's exercise
of its right to terminate this Contract pursuant to this clause, which costs the contractor is authorized under
the contract documents to incur, shall: (1) be submitted to and received by the Engineer no later than 30
calendar days after the effective date of the notice of termination; (2) describe the costs incurred with
particularity; and (3) be conspicuously identified as “Termination Costs occasioned by the City's
Termination for Convenience.”
Termination of the contract shall not relieve Surety of its obligation for any just claims arising out of or relating to
the work performed. In the event that the City exercises its right to terminate this contract pursuant to this clause,
the City shall pay the Contractor, upon the Contractor's submission of the documentation required by this clause
and other applicable provisions of the contract documents, the following amounts:
All actual reimbursable costs incurred according to the provisions of this contract.
1. A reasonable allowance for profit on the cost of the Work performed, provided Contractor establishes to
the satisfaction of the Engineer that it is reasonably probable that Contractor would have made a profit had
the contract been completed and provided further, that the profit allowed shall in no event exceed fifteen
(15%) percent of the costs.
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2. A reasonable allowance for Contractor's administrative costs in determining the amount payable due to
termination of the contract under this Article.
Notwithstanding any other provision of this Article, when immediate action is necessary to protect life and safety or
to reduce significant exposure or liability, the City may immediately order Contractor to cease work on the project
until such safety or liability issues are addressed to the satisfaction of the City or the contract is terminated.
SECTION 8. WORKMANSHIP, MATERIALS and EQUIPMENT
8-01. General Quality. Materials and equipment shall be new and of a quality equal to that specified or approved.
Work shall be done and completed in a thorough and workmanlike manner.
8-02. Quality in Absence of Detailed Specifications. Whenever under this contract it is provided that the
Contractor shall furnish materials or manufactured articles or shall do work for which no detailed specifications are
set forth, the materials or manufactured articles shall be of the best grade in quality and workmanship obtainable in
the market from firms of established good reputation, or, if not ordinarily carried in stock, shall conform to the usual
standards for first-class materials or articles of the kind required, with due consideration of the use to which they
are to be put. In general, the work performed shall be in full conformity and harmony with the intent to secure the
best standard of construction and equipment of the work as a whole or in part.
8-03. Materials and Equipment Specified by Name. Whenever any material or equipment is indicated or
specified by patent or proprietary name or by the name of the manufacturer, such specification shall be considered
as used for the purpose of describing the material or equipment desired and shall be considered as followed by the
words "or approved equal". The Contractor may offer any material or equipment which shall be equal in every
respect to that specified, provided that written approval first is obtained from the Engineer.
8-04. Source of Materials. Price, fitness and quality being equal, preference shall be given by the Contractor for
supplies grown, manufactured or produced in the State of California and, next, for such products partially produced
in this State in accordance with Government Code Section 4332.
8-05. Storage of Materials. Materials shall be so stored to ensure the preservation of their quality and fitness for
the work. They shall be so located and disposed that prompt and proper inspection thereof may be made.
8-06. Drawings, Samples and Tests. As soon as possible after execution of the contract, the Contractor shall
submit to the Engineer, in quintuplicate, sufficient information including, if necessary, assembly and detail drawings
to demonstrate fully that the equipment and materials to be furnished comply with the provisions and intent of
these Special Provisions and Drawings. If the information thus submitted indicates the equipment or materials is
acceptable, the Engineer will return one copy stamped with his or her approval; otherwise, one copy will be
returned with an explanation of why the equipment or material is unsatisfactory. The Contractor shall have no
claims for damages or for extension of time on account of any delay due to the revision of drawings or rejection of
material. Fabrication or other work performed in advance of approval shall be done entirely at the Contractor's risk.
After approval of equipment or material, the Contractor shall not deviate in any way from the design and
specifications given without the written consent of the Engineer.
When requested by the Engineer, a sample or test specimens of the materials to be used or offered for use in
connection with the work shall be prepared at the expense of the Contractor and furnished by him or her in such
quantities and sizes as may be required for proper examination and tests, with all freight charges prepaid and with
information as to their sources.
All samples shall be submitted before shipment and in ample time to permit the making of proper tests, analyses,
or examination before the time at which it is desired to incorporate the material into the work. All tests of materials
furnished by the Contractor shall be made by the Engineer. Samples shall be secured and tested whenever
necessary to determine the quality of the material.
SECTION 9. PROSECUTION OF WORK
9-01. Equipment and Methods. The work under this contract shall be prosecuted with all materials, tools,
machinery, apparatus and labor and by such methods as are necessary to the complete execution of everything
described, shown, or reasonably implied. If at any time before the beginning or during the progress of the work,
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any part of the Contractor's plant or equipment, or any of his or her methods of execution of the work, appear to
the Engineer to be unsafe, inefficient, or inadequate to insure the required quality or the rate of progress of the
work, he or she may order the Contractor to increase or improve his or her facilities or methods and the Contractor
shall comply promptly with such orders; but, neither compliance with such orders nor failure of the Engineer to
issue such orders shall relieve the Contractor from his or her obligation to secure the degree of safety, the quality
of the work and the rate of progress required of the Contractor. The Contractor alone shall be responsible for the
safety, adequacy and efficiency of his or her plant, equipment and methods.
9-02. Time of Completion. The Contractor shall promptly begin the work under this contract and shall complete
and make ready for full use all portions of the project made the subject of this contract within the time set forth in
the agreement bound herewith.
9-03. Avoidable Delays. Avoidable delays in the prosecution or completion of the work shall include all delays
which might have been avoided by the exercise of care, prudence, foresight and diligence on the part of the
Contractor. The City will consider as avoidable delays within the meaning of this contract (1) delays in the
prosecution of parts of the work, which may in themselves be unavoidable, but do not necessarily prevent or delay
the prosecution of other parts of the work nor the completion of the whole work within the time herein specified, (2)
reasonable loss of time resulting from the necessity of submitting plans to the Engineer for approval and from the
making of surveys, measurements, inspections, and testing and (3) such interruptions as may occur in the
prosecution of the work on account of the reasonable interference of other contractors employed by the City which
do not necessarily prevent the completion of the whole work within the time herein specified.
9-04. Unavoidable Delays. Unavoidable delays in the prosecution or completion of the work under this contract
shall include all delays which may result, through cause beyond the control of the Contractor and which he or she
could not have provided against by the exercise of care, prudence, foresight and diligence. Orders issued by the
City changing the amount of work to be done, the quantity of material to be furnished or the manner in which the
work is to be prosecuted and unforeseen delays in the completion of the work of other contractors under contract
with the City will be considered unavoidable delays, so far as they necessarily interfere with the Contractor's
completion of the whole of the work. Delays due to normally adverse weather conditions will not be regarded as
unavoidable delays. However, truly abnormal amounts of rainfall, temperatures or other weather conditions for the
location of the work and time of year may be considered as unavoidable delays if those conditions necessarily
cause a delay in the completion of the work.
9-05. Notice of Delays. Whenever the Contractor foresees any delay in the prosecution of the work and, in any
event, immediately upon the occurrence of any delay which the contractor regards as an unavoidable delay, he or
she shall notify the Engineer in writing of the probability of the occurrence of such delay and its cause, in order that
the Engineer may take immediate steps to prevent, if possible, the occurrence or continuance of the delay, or, if
this cannot be done, may determine whether the delay is to be considered avoidable or unavoidable, how long it
continues and to what extent the prosecution and completion of the work are to be delayed thereby.
9-06. Extension of Time. Should any delays occur which the Engineer may consider unavoidable, as herein
defined, the Contractor shall, pursuant to his or her application, be allowed an extension of time proportional to
said delay or delays, beyond the time herein set forth, in which to complete this contract; and liquidated damages
for delay shall not be charged against the Contractor by the City during an extension of time granted because of
unavoidable delay or delays.
Any claim by Contractor for a time extension based on unavoidable delays shall be based on written notice
delivered to the Engineer within 15 days of the occurrence of the event giving rise to the claim. Failure to file said
written notice within the time specified shall constitute a waiver of said claim. Notice of the full extent of the claim
and all supporting data must be delivered to the Engineer within 45 days of the occurrence unless the Engineer
specifies in writing a longer period. All claims for a time extension must be approved by the Engineer and
incorporated into a written change order.
9-07. Unfavorable Weather and Other Conditions. During unfavorable weather and other conditions, the
Contractor shall pursue only such portions of the work as shall not be damaged thereby. No portions of the work
whose satisfactory quality or efficiency will be affected by any unfavorable conditions shall be constructed while
these conditions remain, unless, by special means or precautions approved by the Engineer, the Contractor shall
be able to overcome them.
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The Contractor shall be granted a time extension of one day for each unfavorable weather day which prevents him
or her from placing concrete forms or placing and finishing concrete or asphalt concrete. Such unfavorable weather
day is defined as a rain day where precipitation prevents the contractor from performing the work more than four
(4) continuous hours within the authorized work period or a temperature day where the ambient temperature is
below that specified for the placement of materials associated with the controlling work item for more than four (4)
continuous work hours of the authorized work period.
9-08. Saturday, Sunday, Holiday and Night Work. No work shall be done between the hours of 6 p.m. and 7
a.m., nor on Saturdays, Sundays or legal holidays except such work as is necessary for the proper care and
protection of work already performed, or except in cases of absolute necessity and in any case only with the
permission of the Engineer.
It is understood, however, that night work may be established as a regular procedure by the Contractor if he or she
first obtains the written permission of the Engineer and that such permission may be revoked at any time by the
Engineer if the Contractor fails to maintain at night adequate force and equipment for reasonable prosecution and
to justify inspection of the work.
9-09. Hours of Labor. Eight (8) hours of labor shall constitute a legal day's work and the Contractor or any
subcontractor shall not require or permit more than eight hours of labor in a day from any person employed by him
or her in the performance of the work under this contract, unless paying compensation for all hours worked in
excess of eight (8) hours per day at not less than 1½ times the basic rate of pay. The Contractor shall forfeit to the
City, as a penalty, the sum of twenty-five dollars ($25.00) for each workman employed in the execution of the
contract by him or her or by any subcontractor, for each calendar day during which such laborer, workman, or
mechanic is required or permitted to labor more than eight hours in violation of the provisions of Section 1810 to
1816, inclusive, (Article 3, Chapter 1, Part 7, Division 2) of the Labor Code of the State of California and any acts
amendatory thereof.
SECTION 10. PAYMENT
10-01. Certification by Engineer. All payments under this contract shall be made upon the presentation of
certificates in writing from the Engineer and shall show that the work covered by the payments has been done and
the payments thereof are due in accordance with this contract.
10-02. Progress Estimates and Payment. The Engineer shall, within the first seven (7) days of each month,
make an estimate of the value of the work performed in accordance with this contract during the previous calendar
month.
The first estimate shall be of the value of the work satisfactorily completed in place and meeting the requirements
of the contract. And every subsequent estimate, except the final estimate, shall be of the value of the work
satisfactorily completed in place since the last preceding estimate was made; provided, however, that should the
Contractor fail to adhere to the program of completion fixed in this contract, the Engineer shall deduct from the next
and all subsequent estimates the full calculated accruing amount of the liquidated damages to the date of said
estimate, until such time as the compliance with the program has been restored.
The estimate shall be signed by the Engineer and, after approval, the City shall pay or cause to be paid to the
Contractor in the manner provided by law, an amount equal to 95 percent of the estimated value of the work
satisfactorily performed and complete in place.
10-03. Substitution of Securities.
1. At such times that Pubic Contract Code Section 22300 is in effect Contractor may propose the substitution of
securities of at least equal market value for any moneys to be withheld to ensure performance under the Contract.
Market value shall be determined as of the day prior to the date such substitution is to take place. Such substitution
shall be made at the request and expense of the Contractor. The securities shall be one or more of the following
types:
(a) Bonds or interest-bearing notes or obligations of the United States, or those for which the faith and
credit of the United States are pledged for the payment of principal and interest.
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(b) Bonds or interest-bearing notes on obligations that are guaranteed as to principal and interest by a
federal agency of the United States.
(c) Bonds of the State of California, or those for which the faith and credit of the State of California are
pledged for the payment of principal and interest.
(d) Bonds or warrants, including, but not limited to, revenue warrants, of any county, city, metropolitan
water district, California water district, California water storage district, irrigation district in the State of
California, municipal utility district, or school district of the State of California, which are rated by Moody's
or Standard and Poor as A or better.
(e) Bonds, consolidated bonds, collateral trust debentures, consolidated debentures, or other obligations
issued by federal land banks or federal intermediate credit banks established under the Federal Farm
Loan Act, as amended; debentures and consolidated debentures issued by the Central Bank for
Cooperatives and banks for cooperatives established under the Farm Credit Act of 1933, as amended;
bonds, or debentures of the Federal Home Loan Bank Board established under the Federal Home Loan
Bank Act; and stock, bonds, debentures and other obligations of the Federal National Mortgage
Association established under the National Housing Act as amended and bonds of any Federal Home
Loan Mortgage Corporation.
(f) Commercial paper of "prime" quality as defined by a nationally recognized organization which rates
such securities. Eligible paper is further limited to issuing corporations: (1) organized and operating within
the United States; (2) having total assets in excess of five hundred million dollars ($500,000,000); and (3)
approved by the Pooled Money Investment Board of the State of California. Purchases of eligible
commercial paper may not exceed 180 days' maturity, nor represent more than 10 percent of the
outstanding paper of an issuing corporation.
(g) Bills of exchange or time drafts on and accepted by a commercial bank, otherwise known as bankers
acceptances, which are eligible for purchase by the Federal Reserve System.
(h) Certificates of deposits issued by a nationally or state-chartered bank or savings and loan association.
(i) The portion of bank loans and obligations guaranteed by the United States Small Business
Administration or the United States Farmers Home Administration.
(j) Student loan notes insured under the Guaranteed Student Loan Program established pursuant to the
Higher Education Act of 1965, as amended (20 U.S.C. 1001, et seq.) and eligible for resale to the Student
Loan Marketing Association established pursuant to Section 133 of the Education Amendments of 1972,
as amended (20 U.S.C. 1087-2).
(k) Obligations issued, assumed or guaranteed by International Bank for Reconstruction and
Development, the Inter-American Development Bank, the Asian Development Bank, or the Government
Development Bank of Puerto Rico.
(l) Bonds, debentures and notes issued by corporations organized and operating within the United States.
Such securities eligible for substitution shall be within the top three ratings of a nationally recognized rating
service.
2. The securities shall be deposited with City or with any commercial bank as escrow agent, who shall arrange for
transfer of such securities to the Contractor upon satisfactory completion of the contract. Any interest accrued or
paid on such securities shall belong to the Contractor and shall be paid upon satisfactory completion of the
contract.
The market value of the securities deposited shall at all times be maintained in an amount at least equal, in the
sole judgment of City, to the moneys to be withheld pursuant to the Contract Documents to ensure performance of
the Contract. In order to comply with this condition, Contractor shall deposit additional securities as necessary
upon request by City or the escrow agent.
3. Upon acceptance of any Proposal that includes substituting securities for amounts withheld to ensure
performance, a separate escrow agreement satisfactory in form and substance to City shall be prepared and
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executed by City, the Contractor and the escrow agent, which may be City. The escrow agreement shall specify,
among other matters, value of securities to be deposited; procedures for valuing the securities and for adding or
withdrawing securities to maintain the market value of the deposited securities at least equal to the amount of
moneys which would otherwise be withheld; the terms and conditions of conversion to cash in case of the default
by the Contractor; and terms, conditions and procedure for termination of the escrow. City shall have no obligation
to enter any such Agreement that does not provide the City with the unilateral right to convert securities to cash
and to gain immediate possession of the cash.
10-04. Acceptance. The work must be accepted by vote of the City Council of the City of Ukiah when the whole
shall have been completed satisfactorily. The Contractor shall notify the Engineer, in writing, of the completion of
the work, whereupon the Engineer shall promptly, by personal inspection, satisfy himself as to the actual
completion of the work in accordance with the terms of the contract and shall thereupon recommend acceptance
by the City Council.
10-05. Final Estimate and Payment. The Engineer shall, as soon as practicable after the final acceptance of the
work done under this contract, make a final estimate of the amount of work done thereunder and the value thereof.
Such final estimate shall be signed by the Engineer, and after approval, the City shall pay or cause to be paid to
the Contractor, in the manner provided by law, the entire sum so found to be due hereunder, after deducting
therefrom all previous payments and such other lawful amounts as the terms of this contract prescribe.
In no case will final payment be made in less than thirty -five (35) days after the filing of the notice of completion
with the County Recorder.
10-06. Delay Payments. Should any payment due the Contractor or any estimate be delayed, through fault of the
City beyond the time stipulated, such delay shall not constitute a breach of contract or be the basis for a claim for
damages, but the City shall pay the Contractor interest on the amount of the payment at the rate of 6 percent per
annum for the period of such delay. The terms for which interest will be paid shall be reckoned, in the case of any
monthly or progress payment, from the twentieth day of the month next succeeding the month in which the work
was performed to the date of payment of the estimate; and in the case of the final estimate, from the forty-fifth day
after acceptance to the date of payment of the final estimate.
The date of payment of any estimate shall be considered the day on which the payment is offered or mailed as
evidenced by the records of the Treasurer of the City. If interest shall become due on any delayed payment, the
amount thereof, as determined by the City, shall be added to a succeeding payment. If the interest shall become
due on the final payment, it shall be paid on a supplementary voucher to interest or any sum or sums which, by the
terms of this contract, the City is authorized to reserve or retain.
10-07. Extra Work and Work Omitted. Whenever corrections, alterations, or modifications of the work under this
contract ordered by the Engineer and approved by the City increase the amount of work to be done, such added
work shall be known as "extra work"; and when such corrections, alterations, or modifications decrease the amount
of work to be done, such subtracted work shall be known as "work omitted".
When the Contractor considers that any changes ordered involve extra work, he or she shall immediately notify the
Engineer in writing and subsequently keep him or her informed as to when and where extra work is to be
performed and shall make claim for compensation therefor each month not later than the first day of the month
following that in which the work claimed to be extra work was performed and he or she shall submit a daily
complete statement of materials and labor used and expenses incurred on account of extra work performed,
showing allocation of all materials, labor and expenses.
All such claims shall state the date of the Engineer's written order and the date of approval by the City authorizing
the work on account of which claim is made. Unless such notification is made in writing within the time specified
and unless complete statements of materials used and expenses incurred on account of such extra work are
furnished as above required, the Contractor shall not be entitled to payment on account of extra work and
Contractor shall be deemed to have waived the right to make any future claims for compensation for such extra
work.
When changes decrease the amount of work to be done, they shall not constitute a claim for damages on account
of anticipated profits on the work that may be omitted.
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10-08. Compensation for Extra Work or Work Omitted. Whenever corrections, additions, or modifications in
the work under this contract change the amount of work to be done or the amount of compensation due the
Contractor, excepting increases or decreases in contract items having unit contract prices for each measurable
quantity installed in place, and such changes have been ordered in writing by the Engineer and approved by the
City prior to the Contractor performing the extra work, then a price may be agreed upon. Failing such an
agreement in price, the Contractor shall be compensated for performing extra work pursuant to the provisions of
Section 4-1.03 D,"Extra Work", and Section 9-1.03,"Force Account Payment" of the Standard Specifications.
This method of determining the price of work shall not apply to the performance of any work which is required or
reasonably implied to be performed or furnished under this contract.
10-09. Compensation to the City for Extension of Time. In case the work called for under this contract is not
completed within the time limit stipulated herein, the City shall have the right as provided hereinabove, to extend
the time of completion thereof. If the time limit be so extended, the City shall have the right to charge to the
Contractor and to deduct from the final payment for the work the actual cost to the City of engineering, inspection,
superintendence and other overhead expenses which are directly chargeable to the contract and which accrue
during the period of such extension, except that the cost of final unavoidable delays shall not be included in such
charges.
10-10. Liquidated Damages for Delay. It is agreed by the parties to the contract that time is of the essence and
that, in case all the work is not completed before or upon the expiration of the time limit as set forth, damage, other
than those cost items identified in section 10-09, will be sustained by the City and that it is and will be impracticable
to determine the actual amount of damage by reason of such delay; and it is therefore agreed that the Contractor
will pay to the City the sum of five hundred dollars ($500.00) per day for each and every calendar day's delay
beyond the time prescribed.
In compliance with the provisions of California Public Contract Code § 7102, the Contractor will be compensated
for damages incurred due to delays in completing the work due solely to the fault of the City, where such delay is
unreasonable under the circumstances and not contemplated by the parties. The Contractor and City agree that
determining actual damages is impracticable and extremely difficult. As such, the Contractor shall be entitled to the
appropriate time extension and to payment of liquidated damages in the sum of $250 per day of delay in excess of
the time specified for the completion of the work. Such amount shall constitute the only payment allowed and shall
necessarily include all overhead (direct or indirect), all profit, all administrative costs, all bond costs, all labor,
materials, equipment and rental costs, and any other costs, expenses and fees incurred or sustained as a result of
such delay. The Contractor expressly agrees to be limited solely to the liquidated damages for all such delays as
defined in this subsection.
SECTION 11. MISCELLANEOUS
11-01. Notice. Whenever any provision of the contract documents requires the giving of written notice, it shall be
deemed to have been validly given if delivered in person to the individual or to a member of the firm or to an officer
of the corporation for whom it is intended, or if delivered at or sent by registered or certified mail, postage prepaid,
to the last business address known to the giver of the notice. If mailed, the notice shall be deemed received on the
date of delivery stated in the return receipt.
11-02. Computation of Time. When any period of time is referred to in the Contract Documents by days, it shall
be computed to exclude the first and include the last day of such period. If the last day of any such period falls on a
Saturday or Sunday or on a day made a legal holiday by the law of the applicable jurisdiction, such day shall be
omitted from the computation.
11-03. Claims Procedure
Contractor shall timely comply with all notices and requests for changes to the contract time or contract price, as a
prerequisite to filing any claim governed by this Article. The failure to timely submit a notice of delay or notice of
change, or to timely request a change to the contract time or contract price, or to timely provide any other notice or
request required herein shall constitute a waiver of the right to furt her pursue the claim under the contract or at law.
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A. Intent. Effective January 1, 1991, Section 20104 et seq., of the California Public Contract Code
prescribes a process utilizing informal conferences, non-binding judicial supervised mediation, and
judicial arbitration to resolve disputes on construction claims of $375,000 or less. Effective January 1,
2017, Section 9204 of the Public Contract Code prescribes a process for negotiation and mediation to
resolve disputes on construction claims. The intent of this Article is to implement Sections 20104 et
seq. and Section 9204 of the California Public Contract Code. This Article shall be construed to be
consistent with said statutes.
B. Claims. For purposes of this Article, “Claim” means a separate demand by the Contractor, for (A) a
time extension, (B) payment of money or damages arising from work done by or on behalf of the
Contractor pursuant to the Contract, or (C) an amount the payment of which is disputed by the District.
Claims governed by this Article may not be filed unless and until the Contractor completes all
procedures for giving notice of delay or change and for the requesting of a time extension or change
order. Claims governed by this Article must be filed no later than the date of final payment. The claim
shall be submitted in writing to the District and shall include on its first page the following in 16 point
capital font: “THIS IS A CLAIM.” Furthermore, the claim shall include the documents necessary to
substantiate the claim. Nothing herein is intended to extend the time limit or supersede notice
requirements otherwise provided by contract for the filing of claims, including all requirements
pertaining to compensation or payment for extra work, disputed work, and/or changed conditions.
Failure to follow such contractual requirements shall bar any claims or subsequent lawsuits for
compensation or payment thereon.
C. Supporting Documentation. The Contractor shall submit all claims in the following format:
Summary of claim merit and price, reference Contract Document provisions pursuant to which the claim is
made
List of documents relating to claim:
Specifications
Drawings
Clarifications (Requests for Information)
Schedules
Other
Chronology of events and correspondence
Analysis of claim merit
Analysis of claim cost
Time impact analysis in CPM format
If Contractor’s claim is based in whole or in part on an allegation of errors or omissions in the Drawings or
Specifications for the project, Contractor shall provide a summary of the percentage of the claim subject to design
errors or omissions and shall obtain a certificate of merit in support of the claim of design errors and omissions.
D. City’s Response. Upon receipt of a claim pursuant to this Article, City shall conduct a reasonable
review of the claim and, within a period not to exceed 45 days, shall provide the Contractor a written statement
identifying what portion of the claim is disputed and what portion is undisputed. Any payment due on an undisputed
portion of the claim will be processed and made within 60 days after the City issues its written statement.
If the City needs approval from its governing body to provide the Contractor a written statement identifying
the disputed portion and the undisputed portion of the claim, and the City’s governing body does not meet within
the 45 days or within the mutually agreed to extension of time following receipt of a claim sent by registered mail or
certified mail, return receipt requested, the City shall have up to three days following the next duly publicly noticed
meeting of the City’s governing body after the 45-day period, or extension, expires to provide the Contractor a
written statement identifying the disputed portion and the undisputed portion.
Within 30 days of receipt of a claim, the City may request in writing additional documentation supporting
the claim or relating to defenses or claims the District may have against the Contractor. If additional information is
thereafter required, it shall be requested and provided pursuant to this subdivision, upon mutual agreement of City
and the Contractor. The City’s written response to the claim, as further documented, shall be submitte d to the
Contractor within 30 days (if the claim is less than $15,000, within 15 days) after receipt of the further
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documentation, or within a period of time no greater than that taken by the Contractor in producing the additional
information or requested documentation, whichever is greater.
E. Meet and Confer. If the Contractor disputes the City’s written response, or the City fails to
respond within the time prescribed, the Contractor may so notify the City, in writing, either within 15 days of receipt
of the City’s response or within 15 days of the City’s failure to respond within the time prescribed, respectively, and
demand in writing an informal conference to meet and confer for settlement of the issues in dispute. Upon receipt
of a demand, the City shall schedule a meet and confer conference within 30 days for settlement of the dispute.
F. Mediation. Within 10 business days following the conclusion of the meet and confer conference,
if the claim or any portion of the claim remains in dispute, the City shall provide the Contractor a written statement
identifying the portion of the claim that remains in dispute and the portion that is undisputed. Any payment due on
an undisputed portion of the claim shall be processed and made within 60 days after the City issues its written
statement. Any disputed portion of the claim, as identified by the Contractor in writing, shall be submitted to
nonbinding mediation, with the City and the Contractor sharing the associated costs equally. The City and
Contractor shall mutually agree to a mediator within 10 business days after the disputed portion of the claim has
been identified in writing, unless the parties agree to select a mediator at a later time.
If the parties cannot agree upon a mediator, each party shall select a mediator and those mediators shall
select a qualified neutral third party to mediate with regard to the disputed portion of the claim. Each party shall
bear the fees and costs charged by its respective mediator in connection with the selection of the neutral mediator.
For purposes of this section, mediation includes any nonbinding process, including, but not limited to,
neutral evaluation or a dispute review board, in which an independent third party or board assists the parties in
dispute resolution through negotiation or by issuance of an evaluation. Any mediation utilized shall conform to the
timeframes in this section.
Unless otherwise agreed to by the City and the Contractor in writing, the mediation conducted pursuant to
this section shall excuse any further obligation under Public Contract Code Section 20104.4 to mediate after
litigation has been commenced.
The mediation shall be held no earlier than the date the Contractor completes the work or the date that the
Contractor last performs work, whichever is earlier. All unresolved claims shall be considered jointly in a single
mediation, unless a new unrelated claim arises after mediation is completed.
G. Procedures After Mediation. If following the mediation, the claim or any portion remains in
dispute, the Contractor must file a claim pursuant to Chapter 1 (commencing with Section 900) and Chapter 2
(commencing with Section 910) of Part 3 of Division 3.6 of Title 1 of the Government Code prior to initiating
litigation. For purposes of those provisions, the running of the period of time within which a claim must be filed
shall be tolled from the time the Contractor submits his or her written claim pursuant to subdivision (a) until the time
the claim is denied, including any period of time utilized by the meet and confer conference.
H. Civil Actions. The following procedures are established for all civil actions filed to resolve claims
of $375,000 or less:
Within 60 days, but no earlier than 30 days, following the filing or responsive pleadings, the court shall
submit the matter to non-binding mediation unless waived by mutual stipulation of both parties or unless mediation
was held prior to commencement of the action in accordance with Public Contract Code section 9204 and the
terms of this Contract. The mediation process shall provide for the selection within 15 days by both parties of a
disinterested third person as mediator, shall be commenced within 30 days of the submittal, and shall be
concluded within 15 days from the commencement of the mediation unless a time requirement is extended upon a
good cause showing to the court.
If the matter remains in dispute, the case shall be submitted to judicial arbitration pursuant to Chapter 2.5
(commencing with Section 1141.10) of Title 3 of Part 3 of the Code of Civil Procedure, notwithstanding Section
1114.11 of that code. The Civil Discovery Act of 1986 (Article 3 (commencing with Section 2016) of Chapter 3 of
Title 3 of Part 4 of the Code of Civil Procedure) shall apply to any proceeding brought under this subdivision
consistent with the rules pertaining to judicial arbitration. In addition to Chapter 2.5 (commencing with Section
1141.10) of Title 3 of Part 3 of the Code of Civil Procedure, (A) arbitrators shall, when possible, be experienced in
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construction law, and (B) any party appealing an arbitration award who does not obtain a more favorable judgment
shall, in addition to payment of costs and fees under that chapter, also pay the attorney’s fees on appeal of the
other party.
I. Government Code Claims. In addition to any and all contract requirements pertaining to notices
of and requests for compensation or payment for extra work, disputed work, construction claims and/or changed
conditions, the Contractor must comply with the claim procedures set forth in Government Code Sections 900, et
seq. prior to filing any lawsuit against the City. Such Government Code claims and any subsequent lawsuit based
upon the Government Code claims shall be limited to those matters that remain unresolved after all procedures
pertaining to extra work, disputed work, construction claims, and/or changed conditions have been followed by
Contractor. If no such Government Code claim is submitted, or if the prerequisite contractual requirements are not
satisfied, no action against the City may be filed. A Government Code claim must be filed no earlier than the
date the work is completed or the date the Contractor last performs work on the project, whichever occurs
first. A Government Code claim shall be inclusive of all unresolved claims unless a new unrelated claim
arises after the Government Code claim is submitted.
J. Non-Waiver. The City’s failure to respond to a claim from the Contractor within the time periods
described in this Article or to otherwise meet the time requirements of this Article shall result in the claim being
deemed rejected in its entirety.
11-04. Litigation and Forum Selection. Contractor and City stipulate and agree that any litigation relating to the
enforcement or interpretation of this contract, arising out of Contractor's performance or relating in any way to the
work shall be brought in Mendocino County and that venue will lie in Mendocino County.
Except as otherwise expressly provided by law, the parties waive any objections they might otherwise have to the
propriety of jurisdiction or venue in the state courts in Mendocino County and agree that California law shall govern
any such litigation.
The duties and obligations imposed by these General Conditions and the rights and remedies available hereunder
to the parties hereto and, in particular but without limitation, the warranties, guaranties and obligations imposed
upon the Contractor and all of the rights and remedies available to the City thereunder, shall be in addition to and
shall not be construed in any way as a limitation of, any rights and remedies available to any or all of them which
are otherwise imposed or available by law or contract, by special warranty or guaranty, or by other provisions of
the contract documents and the provisions of this paragraph shall be as effective as if repeated specifically in the
contract documents in connection with each particular duty, obligation, right and remedy to which they apply. All
warranties and guaranties made in the contract document shall survive final payment and termination or
completion of this contract. The City disclaims an express or implied warranty that the plans and specifications
identify all site conditions that could affect the time or cost to complete the Work.
11-05. Waiver. The Contractor shall strictly comply with all notices and other contract requirements. Waiver by
the City of any failure of the Contractor to comply with any term of the contract, including the notice provisions,
shall not be deemed a waiver of a subsequent breach.
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TECHNICAL SPECIFICATIONS
SECTION 12. GENERAL INFORMATION
12-01. Location and Scope of Work. All of the work to be performed is within the City of Ukiah and consists of
the abandonment of twenty-three (23) monitoring wells and twenty-eight (28) remediation wells. General locations
of the work are shown in the attached Appendix “A”. A map will be provided to the successful bidder showing the
exact locations of the work to be done. All work will be done under the direction of the City of Ukiah Public Works
Department.
The Contractor should familiarize himself with the local conditions of the project sites. Failure to do so will in no
way relieve him of the responsibility for performing any of the work or operations required as a part of this contract.
Further information regarding the work or these specifications can be obtained from Myles Fisette at (707) 463-
6225.
12-02. Arrangement of Technical Specifications. The Technical Specifications are arranged in sections
covering the various phases of work as follows:
Section No. Title
12 General Information
13 Construction Details
14 Exclusions from General Conditions
15 Amendments to General Conditions
12-03. Arrangement of Plans. General locations and quantities of the work are shown in Appendix "A". A map
will be provided to the successful bidder showing the exact locations of the work to be done.
12-04. Business Licenses. The Contractor and any subcontractors shall each secure and maintain a valid City
of Ukiah Business License prior to the start of any portion of the work.
12-05. Permits. The Contractor shall provide, procure, and pay for all permits required to complete this work.
12-06. Standard Specifications and Standard Plans. The Standard Specifications and Standard Plans of the
California State Department of Transportation, 2015, are hereby made a part of these Special Provisions and are
hereinafter referred to as "California Standard Specifications" and "California Standard Plans."
Whenever in the California Standard Specifications and the California Standard Plans the following terms are used,
they shall be understood to mean and refer to the following:
Department of Transportation - The City Council.
Director of Public Works - The City of Ukiah Director of Public Works.
Engineer - The Engineer, designated by the City Council, acting either directly or through properly authorized
agents, such agents acting within the scope of the particular duties entrusted to them.
Laboratory - The designated laboratory authorized by the City of Ukiah to test materials and work involved in the
contract.
State - The City of Ukiah
Other terms appearing in the California Standard Specifications and the California Standard Plans shall have the
intent and meaning specified in Section I, Definition of Terms of the California Standard Specifications.
In case of discrepancy between the contract documents, the order of precedence from the highest to lowest is as
follows:
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1. (City) Special Provisions
2. (City) Project Plans
3. City Standard Plans and Details
4. California Standard Plans
5. California Standard Specifications
12-07. Temporary Facilities. All temporary facilities are the responsibility of the Contractor. The removal of said
facilities shall be the responsibility of the Contractor. The Contractor shall be responsible for any and all damages
to existing facilities which are a result of the work.
12-08. Public Convenience and Safety. The Contractor shall conduct operations so as to cause the least
possible obstruction and inconvenience to public traffic. The Contractor shall, at his or her expense, furnish such
flag persons and furnish, erect, construct and maintain such fences, barriers, lights, signs, detours, pedestrian
walkways, driveway ramps and bridging as may be necessary to give adequate warning to the public that work is in
progress and that dangerous conditions exist, to provide access to abutting properties and to permit the flow of
pedestrian and vehicular traffic to safely and expeditiously pass the work.
12-09. Maintaining Traffic. Attention is directed to Section 7-1.08, "Public Convenience," 7-1.09, "Public Safety,"
7-1.092, "Lane Closure," and 7-1.095, "Flagging Costs," of the California Standard Specifications.
Streets shall be open to through vehicular traffic during non-working hours. All public traffic shall be permitted to
pass through the work with as little inconvenience and delay as possible.
Full costs for "Maintaining Traffic", including "Flagging Costs", shall be considered as included in the various items
of work and no additional compensation will be made.
12.10. Stream Pollution. The Contractor shall exercise every reasonable precaution to prevent muddying or
silting of live streams, and the Contractor's attention is called to the fact that the terms of this contract do not
relieve him or her of responsibility for compliance with Sections 5650 and 12015 of the Fish and Game Code or
other applicable statutes relating to pollution prevention or abatement.
12-11. Warranties. Unless otherwise indicated, the Contractor shall warrant all materials provided and work
performed under this contract for a period of one year from the date of final acceptance. He shall replace promptly
and at his own expense any materials and/or workmanship which fail during this warranty period.
12-12. Utilities. No sewer or electrical services will be provided by the owner. Water will be available at the City
of Ukiah Corporation Yard location. It is the Contractor's sole responsibility to arrange such services as necessary.
12-13. Preconstruction Conference. A preconstruction conference will be held before any work will be allowed to
commence. This meeting will cover inspection, schedule for work, and among other items, the responsibilities and
procedures of each of the interested parties to assure that the project will be completed in accordance with the
contract documents.
12-14. Safety Requirements. The Contractor shall comply with all pertinent provisions of the Department of Labor
"Safety and Health Regulations for Construction (29 FCS Part 1518, 36 CFR 7340)", with additions or
modifications thereto, in effect during construction of this project.
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SECTION 13 - CONSTRUCTION DETAILS
13-01. Scope. This document specifies the abandonment of (23) monitoring wells and (12) remediation wells
and, as shown on the drawing (Appendix A) and in accordance with these Specifications.
The work to be performed under this contract includes the furnishing of all labor, material, transportation, tools,
supplies, plant equipment, and appurtenances necessary for the complete and satisfactory abandonment of
environmental monitoring and remediation wells, as herein specified. Please note that “remediation wells” is used
herein in reference to the (12) 4-inch diameter casing dual phase extraction wells and the (16) 1.5-inch diameter
casing ozone injection wells.
Through the completion of the proposed activities, the Contractor must restrict his operations for the well
abandonments to the daylight hours. The Contractor will not be entitled to any additional compensation for any
overtime work necessary to comply with these requirements.
The City of Ukiah (City) or the City’s authorized representative will oversee the work and confirm the successful
abandonment of each well included in this scope of work .
13-02. Personnel and Equipment. The wells shall be abandoned using hollow-stem auger (HSA) over-drilling
methods, unless as otherwise specified, and as further defined in these technical provisions. Drilling equipment
shall be of good condition and be of sufficient equipment capacity to perform the work required by these
Specifications. The Contractor shall furnish documentation regarding capacity of various components of the drilling
equipment. Drilling equipment shall have the ability to over-drill the well casings and associated well materials (i.e.,
sand, grout, concrete and bentonite). Delays during the drilling operation caused by the inadequacy of the drilling
equipment shall be the responsibility of the Contractor and replacement of such inadequate equipment will be
required by the City. All equipment to be used for the performance of this Contract shall comply with all State and
local safety regulations and shall be subject to the inspection and approval of the City and/or its representative.
The Contractor shall conform to all of the following minimum requirements:
1. Current possession of a valid California C-57 Water Well Contractor's License,
2. 5-years’ experience in the abandonment of environmental wells,
3. History of work performed to the satisfaction of municipal agencies including any work
performed for the City,
4. Satisfactory work performance record with the State Department of Consumer Affair's
Contractor's Licensing Bureau, and
5. Current possession of valid Hazardous Waste Operations and Emergency Response
Standard (Hazwoper) certifications in accordance with Occupational Safety and Health
Administration (OSHA) 29 CFR.
Prior to award of Contract, the Bidder shall, if requested, submit a listing of all well abandonment drilling work
performed for municipal agencies for the past 2-year period including name of agency, agency project manager,
agency project manager's telephone number, and name of project. The Contractor shall employ only competent
workers for the execution of this work. The Contractor shall designate one person, who shall have full decision -
making authority, to be his representative on the jobsite on a daily basis. This person shall serve as Drilling
Superintendent and his or her phone number shall be given to the City for emergency notification, and all such
work shall be performed under the direct supervision of an experienced well driller satisfactory to the City.
13-03. Permits, Certificates, Laws, and Ordinances. The Contractor shall procure, at his own expense, all
permits, certificates, and licenses required of him by law for the execution of this work. The Contractor’s attention is
directed to the requirement to obtain drilling permits from the County of Mendocino Department of Environmental
Health. He or she shall comply with all Federal, State, and local laws and ordinances or rules and regulations
relating to the performance of the work and shall file all reports as required by the State and local agencies in
connection with the well drilling. Copies of all reports shall be sent to the City.
Page 181 of 398
Environmental Well Abandonment 28 Spec. No. 24-08
13-04. WELL ABANDONMENT
13-04.1. Monitoring Wells: The Contractor shall properly abandon the following twenty-three (23) monitoring
wells: MW-2, MW-4, MW-5, MW-6, MW-7, MW-8, MW-9, MW-10, MW-11, MW-12B, MW-13B, MW-14B, MW-15,
MW-16, MW-17, MW-18B, MW-19, MW-20, MW-21B, MW-22, MW-23B, MW-24, and EW-1. With the exception of
monitoring well MW-11, all monitoring wells are to be abandoned by over-drilling using hollow stem augers of an
appropriate diameter for each respective well. Following the removal of the well casing and all associated
materials (i.e., sand, grout, concrete and bentonite), the boreholes will be backfilled from the bottom to
approximately six inches below ground surface with neat cement grout using tremie pipe to prevent bridging. Well
abandonment and backfilling shall be performed in accordance with all requirements of the drilling permit (s)
obtained by the Contractor and issued by the County of Mendocino Department of Environmental Health. The
Contractor is referred to Appendix “A” (Table B, Sheet 3) for monitoring well construction details. The Contractor is
responsible for familiarizing themselves with all access requirements and selecting suitable drilling equipment for
the site access constraints. Access agreements for all off-site well locations will be provided to the Contractor by
the City.
The Contractor’s attention is directed to additional requirements for the abandonment of monitoring wells
constructed within a 8 5/8-inch diameter steel conductor casing (monitoring wells MW-12B, MW-13B, MW-14B,
MW-18B, MW-21B, and MW-23B). These monitoring wells will be over-drilled through the interior of the steel
conductor casing and the polyvinyl chloride well casings and well materials (i.e., sand, concrete, and bentonite) will
be removed from the boreholes. Next, the uppermost five feet will be over-drilled using an auger of sufficient size
to remove the outer concrete in which the steel conductor casing is set and to expose the outer portion of the steel
conductor casing for subsequent cutting and removal. The steel conductor casing will then be cut with an
extended torch or other suitable equipment at a depth of five feet below ground surface and this portion of the steel
conductor casing removed. The removed portion of conductor casing shall become property of the Contractor and
disposed of as described in Subsection 13-05. The borehole will then be abandoned by tremie backfilling with
cement grout to six inches below ground surface.
Monitoring well MW-11 will be abandoned by pressure grouting due to the proximity of a high-pressure natural gas
transmission line. While the Contractor will be responsible for adhering to all conditions of the drilling permits
issued by the County of Mendocino Department of Environmental Health , the City understands that the drilling
permit will include, at a minimum, the following conditions for pressure grouting:
1. No obstructions, debris, or other materials are allowed to be within the well casing;
2. Cement must be a 21-sack mix (ASTM Type I or Type II Portland Cement to 5-6 pounds of clean water);
3. No more than 5% bentonite gel may be added to the grout mix;
4. The 21-Sack Mix must not have any lumps; and
5. The pressure must hold a minimum of 25 pounds per square inch for five minutes at the well head, not the
compressor, or after completely filling the well inner casing with cement one third of the filled volume is
displaced due to the pressure.
Monitoring well boxes are to be removed at each monitoring well location which shall become property of the
Contractor and disposed of as described in Subsection 13-05. All monitoring well locations shall be restored in a
manner which matches surrounding conditions. For monitoring wells located within areas of asphaltic paving, well
box removal shall be performed in a manner which allows for a clean asphalt edge which shall be sealed with
emulsion prior to paving with a hot-applied asphalt patch.
13-04.2. Remediation Wells: The Contractor shall properly abandon the following twenty-eight (28) remediation
wells: DPE-1, DPE-2, DPE-3, DPE-4, DPE-5, DPE-6, DPE-7, DPE-8, DPE-9, DPE-10, DPE-11, DPE-12, OS-1,
OS-2, OS-3, OS-4, OS-5, OS-6, OS-7, OS-8, OS-9, OS-10, OS-11, OS-12, OS-13, OS-14, OS-15, and OS-16.
Pneumatic groundwater remediation pumps and associated conveyance tubing shall be removed from each
remediation well prior to well abandonment and placed within a secure location to be designated by the City. With
the exception of remediation well DPE-9, all monitoring wells are to be abandoned by over-drilling using hollow
stem augers of an appropriate diameter for each respective well. Following the removal of the well casing and all
associated materials (i.e., sand, grout, concrete and bentonite), the boreholes will be backfilled from the bottom of
the well to approximately 24 to 36 inches below ground surface (i.e., to the bottom of the well box) with neat
cement grout using tremie pipe to prevent bridging. Well abandonment and backfilling shall be performed in
accordance with all requirements of the drilling permits obtained by the Contractor and issued by the County of
Mendocino Department of Environmental Health. The Contractor is referred to Appendix “A” (Table C, Sheet 3) for
Page 182 of 398
Environmental Well Abandonment 29 Spec. No. 24-08
remediation well construction details. The Contractor is responsible for familiarizing themselves with all access
requirements and selecting suitable drilling equipment for the site access constraints . Access agreements for all
off-site well locations will be provided to the Contractor by the City.
Remediation well DPE-9 will be abandoned by pressure grouting due its location underneath a vehicle lift. While
the Contractor will be responsible for adhering to all conditions of drilling permits issued by the County of
Mendocino Department of Environmental Health, the City understands that the drilling permit will include, at a
minimum, the following conditions for pressure grouting:
1. No obstructions, debris, or other materials are allowed to be within the well casing;
2. Cement must be a 21-sack mix (ASTM Type I or Type II Portland Cement to 5-6 pounds of clean water);
3. No more than 5% bentonite gel may be added to the grout mix;
4. The 21-Sack Mix must not have any lumps; and
5. The pressure must hold a minimum of 25 pounds per square inch for five minutes at the well head, not the
compressor, or after completely filling the well inner casing with cement one third of the filled volume is
displaced due to the pressure.
With the exception of DPE-9, remediation well boxes are to be removed at each remediation well location and will
become property of the Contractor to be disposed of as described in Subsection 13-05. The well box at
remediation well DPE-9, which is located beneath a vehicle lift, will not be removed and the lid re-installed following
abandonment of this well by pressure grouting. Remediation wells are contained within 24-inch square steel well
boxes (4-inch polyvinyl chloride diameter casing dual phase extraction wells) and 18-inch circular steel well boxes
(1.5-inch polyvinyl chloride diameter casing ozone sparge wells). Steel well boxes and associated concrete collars
shall be removed at all remediation well locations and legally disposed of by the Contractor. Prior to backfilling the
former well box locations, all conduit piping shall be cut and capped. For remediation wells located within areas of
asphaltic paving, the former well box locations shall be backfilled with controlled density fill (CDF) to four inches
below finished grade or to an elevation coincident with the bottom surface of the surrounding pavement. For
remediation wells located within areas of asphaltic and/or concrete paving, the Contractor shall saw cut the asphalt
and/or concrete to a neat, straight line prior to repaving. For remediation wells located within unpaved areas, the
former well box locations shall be backfilled with Class II aggregate base. All remediation well locations shall be
restored to match existing conditions.
Asphalt concrete for pavement replacement shall be a minimum of 4-inches thick and conform to the requirements
for Type A, 1/2 inch maximum, medium grading. Asphalt binder shall be steam-refined paving asphalt Grade PG
64-16 conforming to the provisions of Section 92 of the Standard Specifications. Aggregate shall meet the full
requirements of Section 39-2.02 of the Standard Specifications for Type A (½-inch maximum medium grading).
The amount of asphalt binder to be mixed with aggregate shall be such that the air void content of the resulting
asphalt concrete shall be not less than 3% nor more than 5%. Stabilometer value as determined by California Test
Method No. 304 shall be 38 minimum.
The asphalt concrete shall be compacted in accordance with Section 39-5.02 of the Standard Specifications. The
temperature of the asphalt concrete when placed and ready for compaction should not be less than 250 -degree
Fahrenheit and all breakdown compaction should be completed before the temperature drops to 95-degrees
Fahrenheit. The atmospheric temperature should be at least 50-degrees Fahrenheit to place asphalt concrete.
Placement of asphalt concrete materials should not commence during fog, rain, or other unsuitable conditions as
determined by the Engineer. Immediately after placement, protect pavement from mechanical injury for 3 days or
until surface temperature is less than 140 degrees F (60 degrees C).
13-04.3. Measurement and Payment:
Payment – Site Preparation, Mobilization and Demobilization: Site preparation and equipment mobilization and
demobilization will be paid for at a lump sum price, which price shall include full compensation for furnishing all
labor, materials, tools, equipment, and other incidental items necessary for doing all the work involved.
Payment – Agency Fees, Including Permits and Inspections: All agency fees, including permit and inspection fees,
will be paid for at a lump sum price. The Contractor’s attention is directed to the fact that the monitoring and
remediation wells are located on multiple parcels under various ownership. Signed access agreements will be
provided to the Contractor by the City to facilitate the permitting of off-site well locations.
Page 183 of 398
Environmental Well Abandonment 30 Spec. No. 24-08
Measurement – Monitoring Well Abandonment: Quantity for monitoring well abandonment activities will be
determined from the actual vertical feet of monitoring well abandonment.
Payment – Monitoring Well Abandonment: Monitoring well abandonment will be paid for at the contract unit price
per vertical foot performed, which price shall include full compensation for furnishing all labor, materials,
equipment, tools, and incidentals necessary to complete this item as described in 13-04.1 and as shown on the
Plans or as directed by the Engineer.
Measurement – Remediation Well Abandonment: Quantity for remediation well abandonment activities will be
determined from the actual vertical feet of remediation well abandonment.
Payment – Remediation Well Abandonment: Remediation well abandonment will be paid for at the contract unit
price per vertical foot performed, which price shall include full compensation for furnishing all labor, materials,
equipment, tools, and incidentals necessary to complete this item as described in 13-04.2 and as shown on the
Plans or as directed by the Engineer.
Measurement – Cement Grout Well Backfill: Quantity for cement grout backfill will be determined from the actual
vertical feet of monitoring and remediation well abandonment.
Payment – Cement Grout Well Backfill: Cement grout backfilling of the associated boreholes will be paid for at the
contract unit price per vertical foot performed, which price shall include full compensation for furnishing all labor,
materials, equipment, tools, and incidentals necessary to complete this item as shown on the Plans or as directed
by the Engineer.
Measurement – Restore Former Monitoring Well Locations to Match Existing Conditions: Quantity for site
restoration at former monitoring well locations will be determined based on the actual number of monitoring wells
abandoned.
Payment – Restore Former Monitoring Well Locations to Match Existing Conditions: Site restoration at former
monitoring well locations will be paid for at the contract unit price per each monitoring well location restored, which
price shall include full compensation for furnishing all labor, materials, equipment, tools, and incidentals necessary
to complete this item as shown on the Plans or as directed by the Engineer.
Measurement – Sawcut Existing Asphalt Paving and/or Concrete at Existing Remediation Well Boxes: Saw cutting
for well box removal will be measured by the linear foot performed as measured along the surface.
Payment – Sawcut Existing Asphalt Paving and/or Concrete at Existing Remediation Well Boxes: Saw cutting for
removal of well box will be paid for at the contract unit price per linear foot performed, which price shall include full
compensation for furnishing all labor, materials, equipment, tools, and incidentals necessary to complete this item
as shown on the Plans or as directed by the Engineer.
Measurement – Remove, Haul, and Dispose of Remediation Well Box, Remove Concrete Collar, and Cut & Cap
Conduit: Quantity for the removal and disposal of well box will be measured by each well box removed and
disposed.
Payment – Remove, Haul, and Dispose of Remediation Well Box, Remove Concrete Collar, and Cut & Cap
Conduit: Well box removal and disposal will be paid for at the contract unit price per each well box removed and
disposed of, which price shall include full compensation for furnishing all labor, materials, equipment, tools, and
incidentals necessary to complete this item as shown on the Plans or as directed by the Engineer.
Measurement – Backfill Remediation Well Boxes With CDF to 4" Minus: Quantity for the backfilling of each well
box location with CDF will be measured by the cubic yard.
Payment – Backfill Remediation Well Boxes With CDF to 4" Minus: Backfilling will be paid for at the contract unit
price per cubic yard, which price shall include full compensation for furnishing all labor, materials, equipment, tools,
and incidentals necessary to complete this item as shown on the Plans or as directed by the Engineer .
Measurement – Replace Asphalt Concrete at Remediation Well Box Locations : Quantity for the repaving of each
well box location with asphalt concrete will be measured by the square foot.
Page 184 of 398
Environmental Well Abandonment 31 Spec. No. 24-08
Payment – Replace Asphalt Concrete at Remediation Well Box Locations: Repaving will be paid for at the contract
unit price per square foot, which price shall include full compensation for furnishing all labor, materials, equipment,
tools, and incidentals necessary, and doing all the work involved in the repaving.
Measurement – Backfill Remediation Well Boxes with Class II Aggregate Base to Final Grade : Quantity for the
backfilling of each well box location with Class II Aggregate Base will be measured by the cubic yard.
Payment – Backfill Remediation Well Boxes with Class II Aggregate Base to Final Grade: Backfilling will be paid
for at the contract unit price per cubic yard, which price shall include full compensation for furnishing all labor,
materials, equipment, tools, and incidentals necessary to complete this item as shown on the Plans or as directed
by the Engineer.
13-05. Disposal of Soil Cuttings, Decontamination Water, and Construction Debris. The Contractor is
responsible for disposing of all construction debris generated including, but not limited to, concrete, asphalt, well
boxes, and PVC well casings. Drilling cuttings which are generated during the well abandonments will be
contained in steel soil bins. Soil bins will be provided by the City and arrangements for the location(s) of soil bins
will be confirmed at a pre-construction meeting but will be located within the City of Ukiah Corporation Yard
property. Any equipment necessary to transport drilling cuttings and fill soil bins, will be the responsibility of the
Contractor. Any decontamination water and/or groundwater produced during the well abandonment activities will
be stored in DOT 17H 55-gallon steel drums to be provided by the Contractor. Contractor is responsible for
furnishing all drums necessary to contain decontamination water and/or groundwater generated during well
abandonment. The cost for furnishing drums shall be included as part of monitoring and remediation well
abandonment. All soil and decontamination water will be disposed of by the City to an approved disposal facility.
13-06. Environmental Control. All necessary precautions to control the discharge of soil sediments to storm
drains or other drainage features shall be implemented.
13-07. Cleanup. Following completion of work, Contractor shall remove from jobsite all excess materials,
tools, and equipment, and shall legally dispose of all debris resulting from the work.
13-08. Payment. Where estimated quantities of specific items of the work are listed in the bid proposal, the City
will measure the actual quantity of such items and will pay an amount equal to the measured quantity multiplied by
the unit price bid. Items bid as a lump sum will not be measured. Payment for items bid on a lump sum basis will
be in proportion to the completion of that item and its incorporation into the work, not to exceed the total lump sum
bid for that item.
SECTION 14. EXCLUSIONS FROM GENERAL CONDITIONS
14-01. Provisions to be Excluded from General Conditions. The following designated provisions of the
General Conditions are hereby determined to be inapplicable to the proposed work and, therefore, are hereby
excluded from the terms of the Notice to Bidders, Proposal, Agreement and other contract documents as though
entirely omitted from said General Conditions:
(1) Section 6-02. Office at the Site
(2) Section 7-03. Surveys
No other exclusions.
SECTION 15. AMENDMENTS TO GENERAL CONDITIONS
15-01. Sections of General Conditions to be Amended.
The following designated sections of the Special Provisions are hereby amended to read as follows:
No amendments.
Page 185 of 398
Environmental Well Abandonment 32 Spec. No. 24-08
BID SUBMITTAL CHECKLIST
The following is a checklist to assist you in your submission of your bid documents. Please make sure you
include the following when submitting your bid documents to reduce the risk of having your bid rejected:
Did you include?...
o Proposal (Page 33)
➢ Unit prices filled out clearly.
➢ Extended prices filled out clearly and calculated correctly
➢ Total bid amount filled out clearly and calculated correctly
➢ Sign the proposal, and provide complete information
➢ CLSB No. and expiration date
➢ Department of Industrial Relations Public Works Contractor Registration Number
o Fair Employment Practices Certification (Page 37)
➢ Filled out completely per instruction
o Worker’s Compensation Certificate (Page 38)
➢ Filled out completely per instruction
o Certification of Non-Discrimination in Employment (Page 39)
➢ Filled out completely per instruction
o List of Proposed Subcontractors (Page 40)
➢ Filled out completely per instruction
o Statement of Experience (Page 41)
o Signature of Bidder (Page 42)
➢ Filled out completely per instruction
➢ Authorized signature provided
o Bidder’s Bond (Page 43)
➢ Filled out completely per instruction
o Non-Collusion Affidavit (Page 44)
➢ Filled out completely per instruction
➢ Notarized
o Addenda Issued
➢ Check the City website for any addenda issued: www.cityofukiah.com/purchasing Please note
that actual acknowledgment of addenda is not required to submit with your bid. Refer to
Section 1-11 and 3-07 of the General Conditions.
Page 186 of 398
Environmental Well Abandonment 33 Spec. No. 24-08
CITY OF UKIAH
MENDOCINO COUNTY, CALIFORNIA
PROPOSAL
FOR
Environmental Well Abandonment
Specification No. 24-08
The undersigned, as bidder,
declares that he or she has examined thoroughly all of the contract documents herein contained, that this proposal
is made without collusion with any other person, firm or corporation and that all laws and ordinances relating to the
interest of public officers in this contract have been complied with in every respect.
AND he or she proposes and agrees, if this proposal is accepted,
1) that he or she will contract with the City of Ukiah, Mendocino County, California, in the form of the
copy of the agreement herein contained
a) to provide all necessary machinery, tools, apparatus and other means of construction;
b) to furnish all materials;
c) to provide all superintendence, overhead expenses and all labor and expenses of whatever
nature necessary to complete the job in conformity with the specifications and drawings and
other contract provisions herein or reasonably implied hereby or as necessary to complete the
work in the manner and within the time named herein and according to the requirements and to
the reasonable satisfaction of the City Engineer;
d) to pay all charges of freight transportation and hauling;
2) that he or she indemnifies the City against any loss or damage arising from any act of the
undersigned as Contractor; and
3) that he or she will accept as full payment therefor the following sums:
Page 187 of 398
Environmental Well Abandonment 34 Spec. No. 24-08
BIDDING SCHEDULE
In the case of any discrepancy between the unit price and the total set forth for the item, the unit price shall prevail;
provided, however, that if the amount set forth as a unit price is ambiguous, unintelligible or uncertain for any
reason, or is omitted, or in the case of lump sum items, is not the same amount as the entry in the “Total” column,
then the amount set forth in the “Total” column for the item shall prevail in accordance with the following:
1. As to lump sum items, the amount set forth in the “Total” column shall be the unit price;
2. As to unit basis items, the amount set forth in the “Total” column shall be divided by the estimated quantity
for the item and the price thus obtained shall be the unit price.
The Total Base Bid shall be the sum of the items in the “Total” column. In case of discrepancy between the sum of
the items in the “Total” column and the amount entered as Total Base Bid, the sum of the “Total” column items
shall prevail. The bid comparison will be based on the sum of the items in the “total” column for each bidder.
The Unit prices for the various Construction Items below include all costs associated with the General Conditions,
Special Provisions, Requirements of the Construction Contract, and represent the total, complete, in-place cost for
each specific Construction Item in accordance with the Construction Documents, including all elements, work
components, accessories, and connections, shown in applicable details or required to yield a complete, sound and
functional component or system appropriate for its intended function, whether or not such is specifically described
or listed in any description of measurement or payment. The total amount of the Construction items below shall
represent the total and complete cost of the fully functional Project. All work not specifically listed below be
required to complete the work of the various construction items and the cost of such shall be considered as
included throughout the various unit prices indicated.
Lowest bid will be based on the lowest Base Bid.
Page 188 of 398
Environmental Well Abandonment 35 Spec. No. 24-08
NAME OF BIDDER:
SPEC #: 24-08
PROJECT NAME: Environmental Well Abandonment
Line
#
DESCRIPTION UNIT OF
MEASURE
QUANTITY UNIT PRICE EXTENDED
PRICE
1 Site Preparation, Mobilization and Demobilization Lump
Sump 1 $__________ $__________________
2 Agency Fees, Including Permits and Inspection Lump
Sum 1 $__________ $__________________
3 Monitoring Well Abandonment Vertical
Feet 620 $__________ $__________________
4
Remediation Well Abandonment Vertical
Feet 612 $__________ $__________________
5 Cement Grout Well Backfill Vertical
Feet 1,232 $__________ $__________________
6 Restore Former Monitoring Well Locations to Match
Existing Conditions Each 23 $__________ $__________________
7 Sawcut Existing Asphalt Paving and/or Concrete at
Existing Remediation Well Boxes Linear
Feet
350 $__________ $__________________
8 Remove, Haul, and Dispose of Remediation Well Box,
Remove Concrete Collar, and Cut & Cap Conduit Each
28 $__________ $__________________
9 Backfill Remediation Well Boxes with CDF to 4" Minus Cubic
Yards
7 $__________ $__________________
10 Replace Asphalt Concrete at Remediation Well Box
Locations Square
Feet
360 $__________ $__________________
11 Backfill Remediation Well Boxes with Class II Aggregate
Base to Final Grade
Cubic
Yards 2.5 $__________ $__________________
TOTAL BID ==>> $__________________
We, the undersigned, acknowledge that the City Council has reserved the right to reject any or all bids and to
determine which proposal is, in its opinion, the lowest responsive bid from a responsible bidder and that which it
deems in the best interest of the City to accept. We, the undersigned, further agree, if this proposal shall be
accepted, to sign the agreement and to furnish the required bonds with satisfactory surety, or sureties, within
fifteen (15) calendar days after written notice that the contract is ready for signature; and, if the undersigned shall
fail to contract, as aforesaid, it shall be understood that he or she has abandoned the contract and that, therefore,
this proposal shall be null and void and the proposal guaranty accompanying this proposal, or the amount of said
guaranty, shall be forfeited to and become the property of the City. Otherwise, the proposal guaranty
accompanying this proposal shall be returned to the undersigned.
Page 189 of 398
Environmental Well Abandonment 36 Spec. No. 24-08
Witness our hands this day of ___________________, 2025.
Licensed in accordance with an act providing for the registration of California Contractors License No.
___________, expiration date _____________.
THE CONTRACTOR'S LICENSE NUMBER AND EXPIRATION DATE STATED HEREIN ARE MADE UNDER
PENALTY OF PERJURY.
Department of Industrial Relations Public Works Contractor Registration Number:_____________________
Signature of bidder or bidders, with business name, address, phone number and fax number:
_________________________________________________________________
_________________________________________________________________
_________________________________________________________________
_________________________________________________________________
Notice: In the case of a corporation, give below the addresses of the principal office thereof and names and
addresses of the President, Secretary, Treasurer.
_________________________________________________________________
_________________________________________________________________
_________________________________________________________________
Page 190 of 398
Environmental Well Abandonment 37 Spec. No. 24-08
FAIR EMPLOYMENT PRACTICES CERTIFICATION
TO:_____________________________________________________________
________________________________________________________________
The undersigned, in submitting a bid for performing the following work by Contract, hereby certifies that he or she
has or will meet the standards of affirmative compliance with the Fair Employment Practices requirements of the
Special Provisions contained herein.
Environmental Well Abandonment
________________________________________________________________
(Signature of Bidder)
Business Mailing Address:
_________________________________________________
_________________________________________________
_________________________________________________
Business Location:
_________________________________________________
_________________________________________________
(The bidder shall execute the certification of this page prior to submitting his or her proposal.)
Page 191 of 398
Environmental Well Abandonment 38 Spec. No. 24-08
WORKER'S COMPENSATION CERTIFICATE
I am aware of the provisions of Section 3700 of the Labor Code which require every employer to be insured
against liability for Worker's Compensation or undertake self-insurance in accordance with the provisions of that
code and I will comply with such provisions before commencing the performance of the work of this contract.
Witness my hand this________ day of _______________, 20____
Signature of Bidder, with Business Address:
__________________________________________________
__________________________________________________
__________________________________________________
__________________________________________________
Page 192 of 398
Environmental Well Abandonment 39 Spec. No. 24-08
CERTIFICATION OF NONDISCRIMINATION IN EMPLOYMENT
The bidder represents that he or she has/has not, participated in a previous contract or subcontract subject to
either the equal opportunity clause herein or the clause contained in Section 301 of Executive Order 10925; that he
or she has/has not, filed all required compliance reports; and that representations indicating submission of required
compliance prior to subcontract awards.
Signature and address of Bidder:
__________________________________________________ Date_____________
__________________________________________________
__________________________________________________
__________________________________________________
(This certification shall be executed by the bidder in accordance with Section 60 -1.6 of the Regulations of the
President's Committee on Equal Employment Opportunity for implementing Executive Orders 10925 and 11114.)
Page 193 of 398
Environmental Well Abandonment 40 Spec. No. 24-08
LIST OF PROPOSED SUBCONTRACTORS
In compliance with the provisions of Sections 4100 -4108 of the California Public Contract Code and any
amendments thereof, each bidder shall set forth (a) the name and location of the place of business of each
subcontractor who will perform work or labor or render service in or about the construction site or a subcontractor
licensed by the State of California who, under subcontract to the prime contractor, specially fabricates and installs
a portion of the work or improvement according to detailed drawings contained in the plans and specifications in an
amount in excess of one-half of 1 percent of the total bid and (b) the California Contractor License Number for
each subcontractor, and (c) the portion of the work to be done by each subcontractor.(See General Conditions
Section 1-09.) Include with the name of each subcontractor their Department of Industrial Relations Public Works
Contractor Registration Number.
SUBCONTRACTOR
NAME
SUBCONTRACTOR
LICENSE NUMBER
SUBCONTRACTOR
DIR
REGISTRATION
NUMBER
SUBCONTRACTOR
BUSINESS
ADDRESS
DESCRIPTION
OF WORK
Page 194 of 398
Environmental Well Abandonment 41 Spec. No. 24-08
STATEMENT OF EXPERIENCE OF BIDDER
The bidder is required to state below what work of similar magnitude or character he or she has done and to give
references that will enable the City Council to judge of his or her experience, skill and business standing and his or
her ability to conduct work as completely and rapidly as required under the terms of the contract.
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
Page 195 of 398
Environmental Well Abandonment 42 Spec. No. 24-08
SIGNATURE(S) OF BIDDER
Accompanying this proposal is ___________________________________
(insert the words "cash ($)", "cashier's check" or "bidder's bond", as the case may be) in an amount equal to at
least 10 percent of the bid.
The names of all persons interested in the foregoing proposal as principals are as follows:
IMPORTANT NOTICE: If bidder or other interested person is a corporation, provide the legal name of corporation
and also the names of the president, secretary, treasurer and manager thereof. If a co-partnership, provide the true
name of firm and also the names of all individual co-partners composing the firm. If bidder or other interested
person is an individual, provide the first and last names in full.
_________________________________________________________________
_________________________________________________________________
_________________________________________________________________
Licensed in accordance with an act providing for the registration of Contractors:
License No. ______________________________, License Expiration Date .
Signature(s) of Bidder: ______________________________________________
______________________________________________
______________________________________________
NOTE: If bidder is a corporation, the legal name of the corporation shall be set forth above together with
the signature of the officer or officers authorized to sign contracts on behalf of the corporation; if bidder is
a co-partnership, the true name of the firm shall be set forth above together with the signature of the
partner or partners authorized to sign contracts in behalf of the co-partnership; and if bidder is an
individual, his or her signature shall be placed above. If a member of a partnership, a Power of Attorney
must be on file with the Department prior to opening bids or submitted with the bid; otherwise, the bid will
be disregarded as irregular and unauthorized.
Business address: ___________________________________________________
___________________________________________________
Place of residence: ___________________________________________________
___________________________________________________
Dated: __________________
Page 196 of 398
Environmental Well Abandonment 43 Spec. No. 24-08
CITY OF UKIAH
Mendocino County, California
BIDDER'S BOND
KNOW ALL MEN BY THESE PRESENTS,
That we, ______________________________________________________________
________________________________________________________________, as PRINCIPAL and
________________________________________________________________
________________________________________________________________, as SURETY,
are held and firmly bound unto the City of Ukiah in the penal sum of 10 PERCENT OF THE TOTAL AMOUNT OF
THE BID of the Principal above named, submitted by said Principal to the City of Ukiah, as the case may be, for
the work described below, for the payment of which sum in lawful money of the United States, well and truly to be
made, to the City Clerk to which said bid was submitted, we bind ourselves, our heirs, executors, administrators
and successors jointly and severally, firmly by these presents. In no case shall the liability of the surety hereunder
exceed the sum of $____________________
THE CONDITION OF THIS OBLIGATION IS SUCH,
That whereas the Principal has submitted the above mentioned bid to the City of Ukiah, as aforesaid, for certain
construction specifically described as follows, for which bids are to be opened at the Office of the City Clerk, Ukiah
Civic Center, Ukiah, California, on October 1, 2017 for Environmental Well Abandonment
NOW, THEREFORE, If the aforesaid Principal is awarded the contract and, within the time and manner required
under the specifications, after the prescribed forms are presented to him or her for signatures, enters into a written
contract, in the prescribed form, in accordance with the bid and files two bonds with the City of Ukiah, one to
guarantee faithful performance and the other to guarantee payment for labor and materials, as required by law,
then this obligation shall be null and void; otherwise, it shall be and remain in full force and virtue.
IN WITNESS WHEREOF, we have hereunto set our hands and seals on this ______ day of ________________,
A.D. 20_____.
__________________________________________________(Seal)
__________________________________________________(Seal)
__________________________________________________(Seal)
Principal
__________________________________________________(Seal)
__________________________________________________(Seal)
__________________________________________________(Seal)
Surety
Address: __________________________________________________________
__________________________________________________________
__________________________________________________________
Page 197 of 398
Environmental Well Abandonment 44 Spec. No. 24-08
NON-COLLUSION AFFIDAVIT
Note: Bidder shall execute the affidavit on this page prior to submitting his or her bid.
To City Council, City of Ukiah:
The undersigned in submitting a bid for performing Environmental Well Abandonment by contract, being duly
sworn, deposes and says:
that he or she has not, either directly or indirectly, entered into any agreement, participated in any
collusion, or otherwise taken any action in restraint of free competitive bidding in connection with such
contract.
__________________________________________________
__________________________________________________
__________________________________________________
Signature(s) of Bidder
Business Address:__________________________________________________
__________________________________________________
__________________________________________________
Place of Residence:__________________________________________________
__________________________________________________
__________________________________________________
NOTARIZATION
Subscribed and sworn to before me this ______ day of _________, 20____.
__________________________________________________
Notary Public in and for the County of______________________________, State of California.
My Commission Expires ________________________, 20 ____.
Page 198 of 398
Environmental Well Abandonment 45 Spec. No. 24-08
CITY OF UKIAH
Mendocino County, California
AGREEMENT
FOR
Environmental Well Abandonment
Specification No. 24-08
THIS AGREEMENT, made this ______ day of ___________________, 20____, by and between the City of Ukiah,
Mendocino County, California, hereinafter called the City and _______________________ hereinafter called the
Contractor,
WITNESSETH:
WHEREAS, the City has caused to be prepared in accordance with law, specifications, drawings and other
contract documents for the work herein described and shown and has approved and adopted these contract
documents, specifications and drawings and has caused to be published in the manner and for the time required
by law a notice to bidders inviting sealed proposals for doing the work in accordance with the terms of this contract
and
WHEREAS, the Contractor, in response to the notice to bidders, has submitted to the City a sealed proposal
accompanied by a proposal guaranty in an amount of not less than 10 percent of the bid price for the construction
of the proposed work in accordance with the terms of this contract and
WHEREAS, the City, in the manner prescribed by law, has publicly opened, examined and canvassed the
proposals submitted and as a result has determined and declared the Contractor to be the lowest and best regular
responsible bidder for the work and for the sums named in the proposal,
NOW, THEREFORE, THIS AGREEMENT WITNESSETH:
Article 1. Work to be Done and Contract Days Allowed.
That the Contractor shall provide all necessary machinery, tools, apparatus and other means of construction; shall
furnish all materials, superintendence, overhead, expenses, all labor and expenses of whatever nature necessary
for completion of the work in conformity with the Special Provisions and other contract documents hereto attached
and according to such instructions as may be given by the Engineer. The Contractor shall complete the work within
sixty (60) calendar days. Contract days shall be counted starting with the 10th day following receipt of notice that
the contract has been executed by the City. Contractor, at his or her option, may begin work prior to start of
counting contract days, however, in no event shall the Contractor start work without giving notification to the
Engineer at least 72 hours prior to the start of work, without obtaining an encroachment permit from the City, or
without having submitted certificates of insurance that have been accepted and approved by the Engineer
Page 199 of 398
Environmental Well Abandonment 46 Spec. No. 24-08
Article II. Contract Prices.
That the City shall pay the Contractor the prices stated in the proposal submitted by the Contractor, for complete
performance of the contract by the Contractor. The Contractor hereby agrees to accept the prices as full
compensation for all material and appliances necessary to the work, for all labor and use of tools and other
implements necessary to execute the work contemplated in this contract; for all loss or damage arising out of the
nature of the work or from the action of the elements, or from any unforeseen obstructions or difficulties which may
be encountered in the prosecution of the work; for all risks of every description connected therewith; for all
expenses of the work, as herein specified; for all liability and other insurance, for all overhead and other expenses
incident to the work; all according to the Contract Drawings, the Special Provisions, the Details, the instructions
and the requirements of the City.
Article III. Labor Discrimination.
Attention is directed to Section 1735 of the Labor Code, which reads as follows:
"No discrimination shall be made in the employment of persons upon public works because of the race,
color, national origin or ancestry, or religion of such persons and every contractor for public works violating
this section is subject to all the penalties imposed for a violation of this chapter."
In connection with the performance of work under this contract, the Contractor agrees as follows:
(a) The Contractor will not willfully discriminate against any employee or an applicant for employment
because of race, color, religion, ancestry, or national origin. The Contractor will take affirmative
action to ensure that applicants are employed and that employees are treated during employment
without regard to their race, color, religion, ancestry, or national origin. Such action shall include, but
not be limited to, the following: employment, upgrading, demotion or transfer; recruitment or
recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and
selection for training, including apprenticeship. The Contractor agrees to post in conspicuous places,
available to employees and applicants for employment, notices to be provided by the awarding
authority setting forth the provisions of this Fair Employment Practice section.
(b) The Contractor will send to each labor union or representative of workers with which he or she has a
collective bargaining agreement or other contract or understanding, a notice, to be provided by the
awarding authority, advising the said labor union or worker's representative of the Contractor's
commitments under this section, to employees and applicants for employment.
(c) The Contractor will permit access to his or her records of employment, employment advertisements,
application forms and other pertinent data and records by the Fair Employment Practices
Commission, City of Ukiah or any other appropriate agency of the State of California designated by
the awarding authority, for the purposes of investigation to ascertain compliance with the Fair
Employment Practices section of this contract.
(d) A finding of willful violation of the Fair Employment Practices section of this Contract or of the Fair
Employment Practices Act shall be regarded by the awarding authority as a basis for determining the
Contractor to be not a "responsible bidder" as to future contracts for which such Contractor may
submit bids, for revoking the Contractor's pre-qualification rating, if any and for refusing to establish,
reestablish or renew a pre-qualification rating for the Contractor.
The City of Ukiah shall deem a finding of willful receipt of written notice from the Fair Employment
Practices Act to have occurred upon that it has investigated and determined that the Contractor has
Page 200 of 398
Environmental Well Abandonment 47 Spec. No. 24-08
violated the Fair Employment Practices Act and has issued an order under Labor Code Section 1426
or obtained an injunction under Labor Code Section 1429.
Upon receipt of such written notice from the Fair Employment Practices Commission, the City shall
notify the Contractor that unless he or she demonstrates to the satisfaction of the awarding authority
within a stated period that the violation has been corrected, his or her pre-qualification rating will be
revoked at the expiration of such period.
(e) The Contractor agrees that should the City determine that the Contractor has not complied with the
Fair Employment Practices section of this Contract, then pursuant to Labor Code Section 1735 and
1775 the Contractor shall, as a penalty to the City, forfeit for each calendar day or portion thereof, for
each person who was denied employment as a result of such non-compliance, the penalties provided
in the Labor Code for violation of prevailing wage rates. Such monies may be recovered from the
Contractor. The City may deduct any such damages from any monies due the Contractor.
(f) Nothing contained in this Fair Employment Practices section shall be construed in any manner of
fashion so as to prevent the City or the State of California from pursuing any other remedies that may
be available at law.
(g) Prior to awarding the Contract, the Contractor shall certify to the awarding authority that he or she
has or will meet the following standards for affirmative compliance, which shall be evaluated in each
case by the awarding authority:
(1) The Contractor shall provide evidence, as required by the City that he or she has notified all
supervisors, foremen and other personnel officers in writing of the content of the anti-discrimination
clause and their responsibilities under it.
(2) The Contractor shall provide evidence, as required by the City, that he or she has notified all
sources of employees’ referrals (including unions, employment agencies, advertisements,
Department of Employment) of the content of the anti-discrimination clause.
(3) The Contractor shall file a basic compliance report, as required by the City. Willfully false
statements made in such reports shall be punishable as provided by law. The compliance report shall
also spell out the sources of the work force and who has the responsibility for determining whom to
hire, or whether or not to hire.
(4) Personally, or through his or her representatives, the Contractor shall, through negotiations with
the unions with whom he or she has agreements, attempt to develop an agreement which will:
a. Spell out responsibilities for nondiscrimination in hiring, referral, upgrading and training.
b. Otherwise implement an affirmative anti-discrimination program in terms of the unions'
specific areas of skill and geography to the end that qualified minority workers will be available
and given and equal opportunity for employment.
(5) The Contractor shall notify the City of opposition to the anti-discrimination clause by individuals,
firms or organizations during the period of its pre-qualification.
(h) The Contractor will include the provisions of the foregoing paragraphs 1 through 5 in every first tier
subcontract so that such provisions will be binding upon each such subcontractor.
(i) The "Fair Employment Practices Certification" must be completed and signed prior to the time of
submitting the bid.
Page 201 of 398
Environmental Well Abandonment 48 Spec. No. 24-08
Article IV. Parts of the Contract.
That the complete contract consists of the following documents, all of which shall be considered a part of this
agreement.
1. Notice to Bidders
2. Wage Rates
3. General Conditions
4. Technical Specifications
5. Proposal
6. Fair Employment Practices Certification
7. Agreement
8. Contract Bonds
9. Contract Drawings and Construction Details
10. Standard Drawings
11. Indemnification Agreement
IN WITNESS WHEREOF, this contract being executed in duplicate and the parties having caused their names to
be signed by authority of their duly authorized office this _____ day of _____________, 20____.
CITY OF UKIAH, MENDOCINO COUNTY, CALIFORNIA
By: ______________________________________________________________
CITY MANAGER, CITY OF UKIAH
Attest: ______________________________________________________________
CITY CLERK, CITY OF UKIAH
By: ______________________________________________________________
CONTRACTOR
Attest: ______________________________________________________________
Title: ______________________________________________________________
The foregoing contract is approved as to form and legality this ______ day of ______________, 20 ____.
__________________________________________________
CITY ATTORNEY, CITY OF UKIAH
Page 202 of 398
Environmental Well Abandonment 49 Spec. No. 24-08
INDEMNIFICATION AGREEMENT
This Indemnification Agreement is made and entered in Ukiah, California, on _________________, 20____,
by and between the City of Ukiah (Ukiah) and ______________________________________ (Contractor).
Contractor is
_________________________________________________________________________________
___________________________________________ for Ukiah.
As a condition of issuing the work order, attached hereto, Ukiah requires assurance that Contractor will protect
Ukiah from damage or damage claims which arise from its performance of the work.
Accordingly, Contractor agrees as follows:
1. Indemnification. Contractor shall indemnify and hold harmless Ukiah and its officers, agents, and employees
from and against any claim, loss, or damage, including the legal and other costs of defending against any claim of
damage or loss which arises out of the Contractor’s negligent or wrongful performance under the work order
attached hereto, except for claims, losses, or damages resulting from the sole and exclusive negligence or other
wrongful conduct of Ukiah or its officers, agents and employees.
CONTRACTOR
BY: _______________________________________________
TITLE: _______________________________________________
Page 203 of 398
Environmental Well Abandonment 50 Spec. No. 24-08
CITY OF UKIAH
Mendocino County, California
PERFORMANCE BOND
BOND No._____________________
KNOW ALL PERSONS BY THESE PREESNTS:
THAT WHEREAS, the City of Ukiah, organized and operating under the laws of the State of California, (hereinafter
referred to as the “City”) has awarded to ______________________________, (hereinafter referred to as the
“Contractor”) an agreement for Contract No. _______________ (hereinafter referred to as the “Project”).
WHEREAS, the work to be performed by the Contractor is more particularly set forth in the Contract for the Project
dated _______________________, (hereinafter referred to, together with all attachments and exhibits thereto, as
“Contract Documents”), the terms and conditions of which are expressly incorporated herein by reference; and
WHEREAS, the Contractor is required by the Contract Documents to perform the terms thereof and to furnish a
bond for the faithful performance of said Contract Documents.
NOW, THEREFORE, we, __________________________, the undersigned Contractor and
_________________________, as Surety, a corporation organized and duly authorized to transact business under
the laws of the State of California, are held firmly bound until the City in the sum of
______________________________ ($_________________), for which amount well and truly to be made, we
bind ourselves, our heirs ,executors and administrators, successors and assigns, jointly and severally, firmly by
these presents.
THE CONDITION OF THIS OBLIGATION IS SUCH that, if the Contractor, his or its heirs, executors,
administrators, successors or assigns, shall in all things stand to and abide by, and well and truly keep and perform
the covenants, conditions and agreements in the Contract Documents and any alteration thereof made as therein
provided, on its part, to be kept and performed at the time and in the manner therein specified, and in all respects
according to their intent and meaning; and shall faithfully fulfill all obligations; and shall indemnify and save
harmless the City, its officials, officers, employees, and authorized volunteers, as stipulated in said Contract
Documents, then this obligation shall become null and void; otherwise it shall be and remain in full force and effect.
As part of the obligation secured hereby and in addition to the face amount specified therefore, there shall be
included costs and reasonable expenses and fees including reasonable attorneys’ fees, incurred by the City in
enforcing such obligation.
As a condition precedent to the satisfactory completion of the Contract Documents, unless otherwise provided for
in the Contract Documents, the above obligation shall hold good for a period of one (1) year after the acceptance
of the work by the City, during which time if Contractor shall fail to make full, complete, and satisfactory repair and
replacements and totally protect the City from loss or damage resulting from or caused by defective materials or
faulty workmanship. The obligations of Surety hereunder shall continue so long as any obligation of Contractor
remains. Nothing herein shall limit the City’s rights or the Contractor or Surety’s obligations under the Contract
Documents, law or equity, including, but not limited to, California Code of Civil Procedure Section 337.15.
Whenever Contractor shall be, and is declared by the City to be, in default under the Contract Documents, the
Surety shall remedy the default pursuant to the Contract Documents, or shall promptly, at the City’s option:
i. Take over and complete the Project in accordance with all terms and conditions in the Contract
Documents; or
ii. Obtain a bid or bids for completing the Project in accordance with all terms and conditions in the
Contract Documents and upon determination by Surety of the lowest responsive and responsible bidder,
arrange for a contract between such bidder, the Surety and the City, and make available as work
progresses sufficient funds to pay the cost of completion of the Project, less the balance of the contract
Page 204 of 398
Environmental Well Abandonment 51 Spec. No. 24-08
price, including other costs and damages for which Surety may be liable. The term “balance of the contract
price” as used in this paragraph shall mean the total amount payable to Contractor by the City under the
Contract and any modification thereto, less any amount previously paid by the City to the Contractor and
any other set offs pursuant to the Contract Documents.
iii. Permit the City to complete the Project in any manner consistent with California law and make
available as work progresses sufficient funds to pay the cost of completion of the Project, less the balance
of the contract price, including other costs and damages for which Surety may be liable. The term “balance
of the contract price” as used in this paragraph shall mean the total amount payable to Contractor by the
City under the Contract and any modification thereto, less any amount previously paid by the City to the
Contractor and any other set offs by the City pursuant to the Contract Documents.
Surety expressly agrees that the City may reject any contractor or subcontractor which may be proposed by Surety
in fulfillment of its obligations in the event of default by the Contractor.
Surety shall not utilize Contractor in completing the Project nor shall Surety accept a bid from Contractor for
completion of the Project if the City, when declaring the Contractor in default, notifies Surety of the City’s objection
to Contractor’s further participation in the completion of the Project.
The Surety, for value received, hereby stipulates and agrees that no change, extension of time, alteration or
addition to the terms of the Contract Documents or to the Project to be performed thereunder shall in any way
affect its obligation on this bond, and it does hereby waive notice of any such change, extension of time, alteration
or addition to the terms of the Contract Documents or to the Project.
[REMAINDER OF PAGE LEFT INTENTIONALLY BLANK]
Page 205 of 398
Environmental Well Abandonment 52 Spec. No. 24-08
IN WITNESS WHEREOF, we have hereunto set our hands and seals this ____ day of ___________________,
2022.
(Corporate Seal) ________________________________
Contractor/Principal
By______________________________
Title_____________________________
(Corporate Seal) _________________________________
Surety
By_______________________________
Attorney-in-Fact
(Attach Attorney-in Fact Certificate) Title______________________________
The rate of premium on this bond is __________________ per thousand. The total amount of premium charges is
$_________________________.
(The above must be filled in by corporate attorney.)
THIS IS A REQUIRED FORM.
Any claims under this bond may be addressed to:
(Name and Address of Surety) ________________________________
________________________________
________________________________
(Name and Address of Agent or ________________________________
Representative for service of process in ________________________________
California, if different from above) ________________________________
(Telephone number of Surety and Agent _______________________________
or Representative for service of process in California)
Page 206 of 398
Environmental Well Abandonment 53 Spec. No. 24-08
CITY OF UKIAH
Mendocino County, California
PAYMENT BOND
BOND No. ____________________
KNOW ALL PERSONS BY THESE PRESENTS:
WHEREAS, the City of Ukiah (“City”) has awarded to _______________________ (“Contractor/Principal”) a
contract (City Agreement No. _____________, dated _________________, ___________, referred to as the
“Agreement”) for the work described as _______________________. The Agreement is incorporated by this
reference into this Payment Bond (“Bond”); and
WHEREAS, Contractor/Principal is required to furnish a bond in connection with the Agreement and pursuant to
California Civil Code section 9550;
NOW, THEREFORE, we ____________________________________________, the undersigned
Contractor/Principal, and _____________________ (“Surety”), a corporation organized and existing under the
laws of the State of _____________________, and duly authorized to transact business under the laws of the
State of California, as Surety, are held firmly bound until the City, and to any and all persons, companies, or
corporations entitled by law to file stop payment notices under California Civil Code Section 9100, or any person,
company, or corporation entitled to make a claim on this bond, in the sum of $_________________________, for
which payment will and truly be made, we bind ourselves, our heirs, executors and administrators, successors and
assigns, jointly and severally, firmly by these presents.
THE CONDITION OF THIS OBLIGATION IS SUCH that if Contractor/Principal, its heirs, executors, administrators,
successors, or assigns, or subcontractor, shall fail to pay any person or persons named in Civil Code section 9100;
or fail to pay for any materials, provisions, or other supplies, used in, upon, for , or about the performance of the
work contracted to be done, or for any work or labor thereon of any kind, or for amounts due under the
Unemployment Insurance Code, with respect to work or labor thereon of any kind; or shall fail to deduct, withhold,
and pay over to the Employment Development Department, any amounts required to be deducted, withheld, and
paid over by Unemployment Insurance Code Section 13020 with respect to work and labor thereon of any kind,
then Surety will pay for the same, in an amount not exceeding the amount herein above set forth, and in the event
suit is brought upon this bond, also will pay such reasonable attorneys’ fees as shall be fixed by the court, awarded
and taxed as provided in California Civil Code Section 9550, et seq.
It is further stipulated and agreed that the Surety of this bond shall not be exonerated or released from the
obligation of the bond by any change, extension of time for performance, addition, alteration or modification in, to,
or of any contract, plans, or specifications, or agreement pertaining or relating to any scheme or work of
improvement herein above described; or pertaining or relating to the furnishing of labor, materials, or equipment
therefor; nor by any change or modification of any terms of payment or extension of time for payment pertaining or
relating to any scheme or work of improvement herein above described; nor by any rescissions or attempted
rescission of the contract, agreement or bond; nor by any conditions precedent or subsequent in the bond
attempting to limit the right of recovery of claimants otherwise entitled to recover under any such contract or
agreement or under the bond; nor by any fraud practiced by any person other than the claimant seeking to recover
on the bond; and that this bond be construed most strongly against the Surety and in favor of all persons for whose
benefit such bond is give; and under no circumstances shall the Surety be released from liability to those for whose
benefit such bond has been given, by reason of any breach of contract between the Owner and
Contractor/Principal or on the part of any oblige named in such bond; that the sole condition of recovery shall be
that the claimant is a person described in California Civil Code section 9100, and who has not been paid the full
amount of his or her claim; and that the Surety does hereby waive notice of any such change, extension of time,
addition, alteration or modification herein mentioned, including but not limited to the provisions of section 2819 and
2845 of the California Civil Code.
Page 207 of 398
Environmental Well Abandonment 54 Spec. No. 24-08
Any notice to Surety may be given in the manner specified in the Agreement and delivered or transmitted to Surety
as follows:
Attn:__________________________________________
Address:_______________________________________
City/State/Zip:___________________________________
Phone:_________________________________________
Fax:___________________________________________
Email:__________________________________________
IN WITNESS WHEREO, two identical counterparts of this Bond, each of which shall for all purposes be deemed an
original thereof, have been duly executed by Contractor/Principal and Surety above named, on the __ day of
____________________, 202__.
__________________________________ (SEAL)
Contractor/Principal
By_____________________________________
Contractor’s Representative
______________________________________
Contractor/Principal’s Address
______________________________________
City,State,Zip
_________________________________(SEAL)
Surety
By_____________________________________
Surety’s Representative
______________________________________
Surety’s Address
______________________________________
City,State,Zip
______________________________________
Telephone Number
NOTE: Signatures of those executing for Surety must be properly acknowledged, The bond must be accompanied
by a properly acknowledged Power of Attorney from the Surety authorizing its agent to bind it to this bond. A copy
of such Power of Attorney must be in file with the City.
Page 208 of 398
Environmental Well Abandonment 55 Spec. No. 24-08
DIRECTIONS FOR PREPARATION OF PERFORMANCE AND MATERIAL AND LABOR BOND
1. Individual sureties, partnerships, or corporations not in the surety business will not be acceptable.
2. The name of the Principal shall be shown exactly as it appears in the Contract.
3. The penal sum shall not be less than required by the Specifications.
4. If the Principals are partners or joint venturers, each member shall execute the bond as an individual and
state his place of residence.
5. If the Principal is a corporation, the bond shall be executed under its corporate seal.
If the corporation has no corporate seal, it shall so state and affix a scroll or adhesive seal following the
corporate name.
6. The official character and authority of the person(s) executing the bond for the Principal, if a corporation,
shall be certified by the Secretary or Assistant Secretary thereof under the corporate seal, or copies
attached to such records of the corporation as will evidence the official character and authority of the
officer signing, duly certified by the Secretary or Assistant Secretary, under the corporate seal, to be true
copies.
7. The current power-of-attorney of the person signing for the surety company must be attached to the bond.
8. The date of the bond must not be prior to the date of the Contract.
9. The following information must be placed on the bond by the surety company:
a. The rate of premium in dollars per thousand; and
b. The total dollar amount of premium charged.
10. The signature of a witness shall appear in the appropriate place attending to the signature of each party of
the bond.
11. Type or print the name underneath each signature appearing on the bond.
12. An executed copy of the bond must be attached to each copy of the Contract (original counterpart)
intended for signing.
Page 209 of 398
Environmental Well Abandonment 56 Spec. No. 24-08
CITY OF UKIAH
Mendocino County, California
DEFECTIVE MATERIAL AND WORKMANSHIP (MAINTENANCE) BOND
KNOW ALL MEN BY THESE PRESENTS,
That we, _____________________________________________________________________
__________________________________________________________________, as PRINCIPAL
and__________________________________________________________________________
___________________________________________________________________, as SURETY,
are held and firmly bound unto the City of Ukiah as Obligee, in the penal sum of
___________________________________________________________________________________
_________________________________________________________($____________________),
(5 PERCENT OF THE FINAL CONTRACT AMOUNT)
to which payment well and truly to be made, we do bind ourselves, our and each of our heirs, executors,
administrators successors and assigns jointly and severally, firmly by these presents.
WHEREAS, the said Principal entered into a Contract with the City of Ukiah
dated_________________________
for _________________________________________________________________________________
____________________________________________________________________________________
WHEREAS, said Contract has been completed, and was approved on the ______ day of ___________,
_________,
NOW, THEREFORE, THE CONDITION OF THIS OBLIGATION IS SUCH, that if the Principal shall guarantee that
the work will be free of any defective materials or workmanship which become apparent during the period of one
(1) year following completion of the Contract, then this obligation shall be void, otherwise to remain in full force and
effect, provided however, any additional warranty or guarantee whether expressed or implied is extended by the
Principal or Manufacturer only, and the surety assumes no liability for such a guarantee.
Signed, sealed, and dated this __________ day of ____________, 20_____.
__________________________________________________(Seal)
BY:_______________________________________________(Seal)
__________________________________________________(Seal)
Principal
__________________________________________________(Seal)
BY:_______________________________________________(Seal)
Page 210 of 398
__________________________________________________(Seal)
Surety
Page 211 of 398
Page 1 of 2
Agenda Item No: 8.g.
MEETING DATE/TIME: 5/7/2025
ITEM NO: 2025-471
AGENDA SUMMARY REPORT
SUBJECT: Approval of Financial Contribution in the Amount of $84,000 to the Inland Water and Power
Commission for Consulting and Legal Services Related to the Potter Valley Project, and Approve
Corresponding Budget Amendment.
DEPARTMENT: Water Resources PREPARED BY: Seth Strader, Administrative Analyst
PRESENTER: Consent Calendar
ATTACHMENTS:
1. IWPC Invoice PVP 4.2025 City of Ukiah
2. Correspondence Received - UkiahWhistleblower
Summary: Council will consider approving a financial contribution in the amount of $84,000 to the Inland
Water and Power Commission for consulting and legal services related to the Potter Valley Project, and
approving the corresponding budget amendment.
Background: The Potter Valley Project (PVP) resulted in the diversion of Eel River water into the Russian
River throughout the year. These diversions supplement Russian River flows stored in Lake Mendocino, which
supplies surface water to water users in Mendocino, Sonoma, and Marin counties. Pacific Gas and Electric
Company (PG&E) will not seek to re-license the Potter Valley Project and is moving towards decommissioning
it. If the project is decommissioned, it could disrupt or eliminate the Eel River diversions that supply water to all
Russian River water users in the Russian River drainage.
Discussion: The Inland Power and Water Commission (IWPC), the Round Valley Indian Tribes (RVIT), and
the Sonoma County Water Agency (Sonoma Water) have submitted a proposal to advance a regional solution
for preserving flows in the Russian River and improving Eel River fisheries. In the absence of this proposal,
PG&E's decommissioning plan for the Potter Valley Hydroelectric Project (PVP) would include removing
facilities that allow for water diversions to the Russian River. These water diversions have been vital to the
Russian River basin for more than 100 years. The proposal is also important to assure that removal or
modification of facilities allow for upstream and downstream fish migration at Cape Horn Dam, consistent with
goals for a sustainable and harvestable Eel River fishery. The New Eel-Russian Facility (facility) proposal
submitted to PG&E would provide for the creation of a regional entity that has the legal and financial capacity
to own, construct and operate a new water diversion facility near PG&E’s Cape Horn Dam on the Eel River.
The design of this new facility is currently nearing 60%. This facility would allow for ongoing water diversion
through the PVP’s tunnel between the Eel River and Russian River, while allowing for upstream and
downstream fish migration to support larger efforts aimed at achieving naturally reproducing, self-sustaining,
and harvestable native anadromous fish populations.
Staff recommends Council approve the financial contribution in the amount of $84,000 to the Inland Water and
Power Commission for consulting and legal services related to the Potter Valley Project, and approve the
corresponding budget amendment. The IWPC invoice is included as Attachment #1.
Recommended Action: Approve a financial contribution in the amount of $84,000 to the Inland Water and
Power Commission for consulting and legal services related to the Potter Valley Project, and approve the
corresponding budget amendment.
Page 212 of 398
Page 2 of 2
BUDGET AMENDMENT REQUIRED: YES
CURRENT BUDGET AMOUNT: $0
PROPOSED BUDGET AMOUNT: 82027110.52100: $84,000
FINANCING SOURCE: Water Revenues
REVENUE: Yes / No GRANT: Yes / No
PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A
COORDINATED WITH: Sean White, Director of Water Resources
STRATEGIC PLAN (SP):
CLIMATE INITIATIVES (CI): 7a – Expand sustainable water practices.
GENERAL PLAN ELEMENTS (GP): GP-A4 - Public Facilities, Services, and Infrastructure Element
Page 213 of 398
INVOICE
Mendocino County DATE:April 24, 2025
Inland Water and Power Commission INVOICE #2025.1a
FOR:Potter Valley Project
PO Box 1247
Ukiah, CA 95482 BILL TO:City of Ukiah
707 391-7574 Sean White
chorsley@mendoiwpc.com 300 Seminary Avenue
Ukiah, CA 95482
AMOUNT
$84,000.00
SUBTOTAL 84,000.00$
TAX RATE 0.00%
SALES TAX -
OTHER -
TOTAL 84,000.00$
DESCRIPTION
consulting and legal expenses for the PVP, ERPA & Coyote Dam study
Billing Invoice: to cover ongoing
Due date--May, 2025
Make all checks payable to IWPC
THANK YOU FOR YOUR PAYMENT!
ATTACHMENT 1
Page 214 of 398
1
Kristine Lawler
From:UkiahWhistleblower <UkiahWhistleblower@protonmail.com>
Sent:Friday, May 2, 2025 6:45 PM
To:Doug Crane; Susan Sher; Mari Rodin; Heather Criss; Juan Orozco; CityClerk
Subject:Demand for Transparency: Budget Breakdown, Police Spending & Housing Crisis
Follow Up Flag:Follow up
Flag Status:Flagged
[EXTERNAL EMAIL] DO NOT CLICK links or attachments unless you recognize the sender and know the content is safe.
Dear Ukiah City Council,
As a resident and small business owner, I am deeply concerned about the decisions made in the May 7, 2025
council meeting.
You approved:
$13.7 million in March payments with no public breakdown of where that money went
An $84,000 invoice for the Potter Valley Project with no explanation of services rendered
Ongoing funding for police departments and asset seizure programs, without any itemized budgets or
transparency
Ordinance updates allowing landlords to pass utility and capital costs onto mobilehome residents,
some of whom live on fixed incomes
Rent increases during in-place transfers—guaranteeing higher costs for the next tenant
This is unacceptable. The community deserves:
1. A full breakdown of the $13.7M in expenditures
2. A line-by-line explanation of the $84K invoice
3. A transparent accounting of police funds, including SLESF, asset forfeiture, and public safety expenditures
4. A plan for how the City intends to prevent homelessness and displacement caused by these rent pass-
throughs and increases
5. An immediate statement on why Mayor Douglas Crane—whose private financial interest as a landlord is well
known—is allowed to vote on housing policy without recusal
What are you doing to support the working poor? The elders? The families scraping by? The renters who can’t
afford another $50 utility pass-through?
We deserve answers, and we deserve leadership that prioritizes people, not profit.
We deserve answers, and we deserve leadership that prioritizes people, not profit. I hope
you'll have these numbers ready and publicly accessible before the May 7 meeting—
without requiring an official records request or escalation up the chain of
command. Transparency should not be a special request. It should be the baseline.
Page 215 of 398
2
In defense of my community,
An Anonymous Source from Ukiah
Page 216 of 398
Page 1 of 2
Agenda Item No: 8.h.
MEETING DATE/TIME: 5/7/2025
ITEM NO: 2025-470
AGENDA SUMMARY REPORT
SUBJECT: Consider Adoption of Resolution Approving the Grant of Funds from the State Coastal
Conservancy for the Construction of Phase 4 of the Great Redwood Trail, and Approve Corresponding Budget
Amendments.
DEPARTMENT: Public Works PREPARED BY: Seth Strader, Administrative Analyst
PRESENTER: Tim Eriksen, Director of Public Works/City
Engineer
ATTACHMENTS:
1. G24-099_Final_GA
2. Resolution for Grant Funds DV Edit
Summary: Council will consider adopting a resolution approving the Grant of Funds from the State Coastal
Conservancy for the construction of Phase 4 of the Great Redwood Trail and approve the corresponding
budget amendments.
Background: During the February 13, 2025, Board Meeting of the Coastal Conservancy, the City of Ukiah
was awarded a grant in the amount of $350,000 for the construction of Phase 4 of the Great Redwood Trail.
Please see Attachment 1 for a copy of this grant agreement.
Discussion: Phase 4 of the Great Redwood Trail extends the trail's current terminus at Commerce Drive
approximately 1.9 miles south to Plant Road. The extension of the trail will serve as a valuable community
resource, offering a range of long-term benefits. It will help lower emissions by reducing automobile trips,
provide a secure pathway for non-motorized transportation users, and enhance access for disadvantaged
individuals and those without vehicles. Key destinations such as the local hospital, schools, parks, public
library, and workplaces will become more reachable. Additionally, the project will promote community well-
being by encouraging physical activity and creating a shared space for events. Please see Attachment 2 for a
copy of the resolution accepting the grant funds.
A budget amendment of $350,000.00 is requested to be approved by Council.
Staff recommends Council adopt the resolution approving the Grant of Funds from the State Coastal
Conservancy for the construction of the Great Redwood Trail and approve the corresponding budget
amendments.
Recommended Action: Adopt resolution approving the Grant of Funds from the State Coastal Conservancy
for the construction of Phase 4 of the Great Redwood Trail, and approve the corresponding budget
amendments.
BUDGET AMENDMENT REQUIRED: YES
CURRENT BUDGET AMOUNT: 51124210.80230.18480: $0.00; 51124210.43209.18480: $0
PROPOSED BUDGET AMOUNT: 51124210.80230.18480: $350,000; 51124210.43209.18480: ($350,000)
FINANCING SOURCE: Coastal Conservancy Grant
REVENUE: Yes GRANT: Yes
Page 217 of 398
Page 2 of 2
PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A
COORDINATED WITH: Andrew Stricklin, Senior Engineer and Tim Eriksen, Director of Public Works/City
Engineer
STRATEGIC PLAN (SP):
CLIMATE INITIATIVES (CI): 2b – Encourage active transportation as a viable alternative to
automobiles. 2d – Continue to expand the Great Redwood Trail – Ukiah. 4a – Implement nature-based
climate solutions. 7a – Expand sustainable water practices. 10a – Protect from dangerous emission by
preventing fires.
GENERAL PLAN ELEMENTS (GP): GP-A3 - Mobility Element
Page 218 of 398
STATE OF CALIFORNIA
State Coastal Conservancy
GRANT AGREEMENT
Grant - Rev 11/20
THIS AGREEMENT is entered into this day of , 2025 in the
State of California, by and between:
and
Pursuant to Chapter 9 of Division 21 of the California Public Resources Code, the State Coastal Conservancy (“the
Conservancy”) hereby grants to the City of Ukiah (“the grantee”) a sum not to exceed $350,000 (three hundred fifty
thousand dollars) (“funds”), subject to this agreement.
Continued on the following pages.
The provisions on the following pages constitute a part of this agreement.
This agreement has been executed by the parties as shown below.
STATE OF CALIFORNIA GRANTEE
AGENCY GRANTEE (If other than an individual, state whether a corporation, partnership, etc.)
State Coastal Conservancy City of Ukiah
BY (Authorized Signature) BY (Authorized Signature)
PRINTED NAME AND TITLE OF PERSON SIGNING PRINTED NAME AND TITLE OF PERSON SIGNING
Amy Hutzel, Executive Officer Sage Sangiacomo, City Manager
ADDRESS & PHONE NUMBER ADDRESS & PHONE NUMBER
1515 Clay Street, 10th Floor
Oakland, CA 94612
Phone: (510) 286-1015
411 West Clay Street
Ukiah, CA 95482
Phone: (707) 467-5764
AMOUNT ENCUMBERED BY
THIS DOCUMENT
350,000.00
PROGRAM/CATEGORY
Local Assistance
FUND TITLE/PROP NO.
General Fund- Great Redwood Trail
I certify that this
agreement is exempt
from Department of
General Services’
approval.
Erika Gomez
Procurement and
Contracts Manager
PRIOR AMOUNT
ENCUMBERED FOR THIS
AGREEMENT
FUND ITEM CHAPTER STATUTE FISCALYEAR
0- 3760-601-0001 189/23 2023 23/24
TOTAL AMOUNT
ENCUMBERED TO DATE
PROJECT NAME
350,000.00 Great Redwood Trail- Ukiah, Phase 4 Project
I hereby certify upon my own personal knowledge that budgeted funds are available for the period and purpose of the expenditure stated above.
NAME AND SIGNATURE OF ACCOUNTING OFFICER DATE
AGREEMENT NUMBER AM. NO.
G24-099
TAXPAYERS FEDERAL EMPLOYER
IDENTIFICATION NO.
94-6000446
AGENCY
State Coastal Conservancy
GRANTEE’S NAME
City of Ukiah
Roselin Devi 4/ 2/2025
April2nd
Attachment 1
Page 219 of 398
City of Ukiah
Grant Agreement No. G24-099
Page 2
I. SCOPE OF AGREEMENT
The grantee shall use the funds to complete the following project (“the project”) at the City of
Ukiah, 1.9 miles between Plant Road and Commerce Drive, in Mendocino County, as shown on
Exhibit 1, which is incorporated by reference and attached.
The project consists of implementing Phase 4 of the Ukiah Great Redwood Trail Project, which
is construction of an approximately 1.9-mile segment of the Great Redwood Trail between Plant
Road and Commerce Drive (“the project”) within the City in Mendocino County (Exhibit 1). The
project will be part of the Great Redwood Trail (“GRT”) and will complete this trail within the
Ukiah city limits. The trail will consist of a Class I (pedestrian and bicycle), paved, multi-use
trail as well as trail-related amenities.
The grantee shall carry out the project in accordance with this agreement. The grantee shall
provide any funds beyond those granted under this agreement that are needed to complete the
project.
II. CONDITIONS PRECEDENT TO CONSTRUCTION AND DISBURSEMENT
The grantee shall not begin construction of the project, and the Conservancy will not be
obligated to disburse any funds unless and until the following conditions precedent have been
met:
The City Council of the grantee has adopted a resolution designating positions whose
incumbents are authorized to negotiate and execute this agreement and amendments to it on
behalf of the grantee.
The Executive Officer of the Conservancy (“the Executive Officer”) has approved in writing:
a. A work program for the project, as provided in section V. WORK PROGRAM.
b. A plan for installation of signs and acknowledgment of Conservancy support, as
provided in section VI. SIGNS AND ACKNOWLEDGMENT.
c. All contractors that the grantee intends to retain in connection with the project. The
grantee must provide written evidence to the Conservancy that each contractor has
complied with the bonding requirements described in section VII. BONDING.
The grantee has provided to the Conservancy:
a. A statement identifying and confirming that it has obtained all permits and approvals
necessary to the completion of the project under applicable local, state, and federal
laws and regulations.
Page 220 of 398
City of Ukiah
Grant Agreement No. G24-099
Page 3
b. Evidence the grantee has provided for required insurance coverage, as described in
section XVI. INSURANCE.
c. A complete project budget that identifies the estimated costs to complete the project
and all sources of funding for the project.
The grantee, the Conservancy, and the Great Redwood Trail Agency, have entered into, and
the grantee has recorded, an agreement to protect the public interest in the improvements or
facilities constructed under this agreement, as required by Public Resources Code section
31116(d).
III. TERM OF AGREEMENT
This agreement will take effect when signed by both parties and received in the offices of the
Conservancy together with the resolution described in section II. CONDITIONS PRECEDENT
TO CONSTRUCTION AND DISBURSEMENT. This agreement may be signed electronically
using a process specified by the Conservancy.
This agreement terminates on June 30,2027 (“the termination date”) unless terminated early as
provided in this agreement. However, the grantee shall complete all work by March 31, 2027
the completion date”).
The grantee shall deliver a final Request for Disbursement to the Conservancy no later than April
30, 2027.
IV. AUTHORIZATION
The signature of the Executive Officer of the Conservancy on this agreement certifies that at its
February 13, 2025 meeting, the Conservancy adopted the resolution included in the staff
recommendation attached as Exhibit 2. This agreement is executed under that authorization.
Standard Provisions
V. WORK PROGRAM
Before beginning construction, the grantee shall submit a detailed work program to the Executive
Officer for review and written approval of its consistency with the purposes of this grant
agreement. The work program must include:
Construction plans and specifications that have been certified by a licensed architect or
registered engineer, or approved by the grantee’s Public Works Director.
A schedule of completion for the project specifically listing the date for completing each
project component and showing how the project will be completed by the completion date.
Page 221 of 398
City of Ukiah
Grant Agreement No. G24-099
Page 4
A budget that identifies how the grantee will use the funds provided under this agreement.
This work program budget must describe the labor, materials, and contractor costs to be paid
for under this agreement.
If all or any part of the project to be funded under this agreement will be performed by third
parties (“contractors”) under contract with the grantee, the grantee shall submit to the Executive
Officer for review and approval the names and qualifications of the contractors.
The work program will have the same effect as if included in the text of this agreement.
However, the work program may be modified without amendment of this agreement upon the
grantee’s submission of a modified work program and the Executive Officer’s written approval
of it. If this agreement and the work program are inconsistent, the agreement will control.
The grantee shall construct the project in accordance with the approved work program.
VI. SIGNS AND ACKNOWLEDGMENT
Prior to beginning the project, the grantee shall submit, for review and written approval by the
Executive Officer, a plan for the installation of signs and acknowledgment of Conservancy
support. Except as the Executive Officer agrees otherwise, the plan must commit the grantee to
mention the Conservancy’s support in its project-related press releases, contacts with the media,
and social media postings, and on its website.
The plan must commit the grantee to install and maintain a sign or signs visible from the nearest
public roadway identifying the project, acknowledging Conservancy assistance and displaying
the Conservancy’s logo, and directing the public to the project. The Conservancy shall provide to
the grantee specifications for the signs. The grantee sign plan shall describe the number, design,
placement and wording of the signs, or the specifications of a proposed, alternative method. The
grantee shall implement the approved signs and acknowledgment plan. The Conservancy will
withhold final disbursement until the signs are installed as approved by the Conservancy.
VII. BONDING
If the grantee intends to use any contractors on any portion of the project to be funded under this
agreement, the grantee shall not begin construction until each contractor has furnished a
performance bond in favor of the grantee in the following amounts: for faithful performance,
one hundred percent (100%) of the contract value; and for labor and materials, one hundred
percent (100%) of the contract value. This requirement does not apply to any contract for less
than $250,000.
Any bond furnished under this section must be executed by an admitted corporate surety insurer
licensed in the State of California.
Page 222 of 398
City of Ukiah
Grant Agreement No. G24-099
Page 5
VIII. COSTS AND DISBURSEMENTS
When the Conservancy determines that all conditions in section II. CONDITIONS
PRECEDENT TO CONSTRUCTION AND DISBURSEMENT have been fully met, the
Conservancy shall disburse to the grantee a total amount not to exceed the amount of this grant,
in accordance with the work program and this section.
The withholding for this agreement is five percent. The Conservancy shall disburse funds for
costs incurred to date, less five percent, upon the grantee’s satisfactory progress under the
approved work program, and upon the grantee’s submission of a “Request for Disbursement”
form, which shall be submitted no more frequently than monthly but no less frequently than
quarterly. The Conservancy shall disburse the five percent withheld upon the grantee’s
satisfactory completion of construction and compliance with section X. PROJECT
COMPLETION, and upon the Conservancy’s acceptance of the project.
Hourly rates billed to the Conservancy must be equal to the actual compensation paid by grantee
to employees, which may include employee benefits. The grantee shall require its employees to
keep records of their time spent on the project for purposes of documenting the employee time
billed to the Conservancy. The Conservancy will reimburse the grantee for expenses necessary to
the project when documented by appropriate receipts. The Conservancy will reimburse travel
and related expenses in accordance with the rates set forth in “SCC Travel Reimbursement Rates
for Grants and Contracts,” as posted on the Conservancy’s website at scc.ca.gov. The
Conservancy will reimburse the grantee for other necessary expenses if those expenses are
reasonable in nature and amount taking into account the nature of the project, its location, and
other relevant factors.
The grantee shall request disbursements by filing with the Conservancy a fully executed
Request for Disbursement” form (available from the Conservancy). The grantee shall include
in the form its name and address, the number of this agreement, the date of the submission, the
amount of the invoice, the period during which the work was actually done, and an itemized
description, including time, materials, and expenses incurred of all work done for which
disbursement is requested. The form must also indicate cumulative expenditures to date,
expenditures during the reporting period, and the unexpended balance of funds under the grant
agreement.
An authorized representative of the grantee must sign the forms. Each form must be
accompanied by:
All receipts and any other source documents for direct expenditures and costs that the grantee
has incurred.
Invoices from contractors that the grantee engaged to complete any portion of the work
funded under this agreement and any receipts and any other source documents for costs
Page 223 of 398
City of Ukiah
Grant Agreement No. G24-099
Page 6
incurred and expenditures by any such contractor, unless the Executive Officer makes a
specific exemption in writing.
A progress report summarizing the current status of the project and the work for which the
grantee is requesting disbursement.
The grantee’s failure to fully execute and submit a Request for Disbursement form, including
attachment of supporting documents, will relieve the Conservancy of its obligation to disburse
funds to the grantee until the grantee corrects all deficiencies.
IX. EXPENDITURE OF FUNDS AND ALLOCATION OF FUNDING AMONG
BUDGET ITEMS
No increase in the total amount of this grant will be valid unless set forth in a written amendment
to this agreement. The grantee shall expend funds consistent with the work program
budget. Expenditure on items contained in the work program budget, other than overhead and
indirect costs, may vary by as much as ten percent without prior approval by the Executive
Officer. Any deviation greater than ten percent, and any deviation that shifts funds from work
program budget items into an overhead or indirect costs category, must be identified in a revised
work program budget approved in advance and in writing by the Executive Officer. The
Conservancy may withhold payment for items that exceed the amount allocated in the work
program budget by more than ten percent and that have not received the approval required
above. Any increase in the funding for any particular work program budget item will mean a
decrease in the funding for one or more other work program budget items unless there is a
written amendment to this agreement.
X. PROJECT COMPLETION
Upon completion of the project, the grantee shall supply the Conservancy with evidence of
completion by submitting a final report by the final Request for Disbursement date set forth in
section III. TERM OF AGREEMENT that includes:
A report certifying completion of the project according to the approved work program,
including photographs documenting project completion.
Documentation that signs are installed as required by section VI. SIGNS AND
ACKNOWLEDGMENT.
A fully executed final “Request for Disbursement.” A “final Request for Disbursement”
means a Request for Disbursement that includes the withheld amounts and all remaining
amounts for which grantee is entitled to seek payment, if any, pursuant to this agreement.
A final inspection report by a licensed architect or registered engineer or the grantee’s Public
Works Director, and a copy of “as built” drawings of the completed project.
Page 224 of 398
City of Ukiah
Grant Agreement No. G24-099
Page 7
The Conservancy shall determine whether the grantee has satisfactorily completed the project. If
so, the Conservancy shall issue to the grantee a letter of acceptance of the project and release the
withhold amount pursuant to section VIII. COSTS AND DISBURSEMENTS. The project will
be deemed complete as of the date of the letter.
XI. EARLY TERMINATION, SUSPENSION AND FAILURE TO PERFORM
Before the project has commenced, either party may terminate this agreement for any reason by
providing the other party with seven days’ notice in writing.
Before the project is complete, the Conservancy may terminate this agreement for any reason by
providing the grantee with thirty days’ notice in writing. Before the project is complete, the
Conservancy may suspend this agreement for any reason by providing the grantee with seven
days’ notice in writing. In either case, the grantee shall immediately stop work under the
agreement and take all reasonable measures to prevent further costs to the Conservancy. The
Conservancy will be responsible for any reasonable and non-cancelable obligations incurred by
the grantee in the performance of this agreement prior to the date of the notice to terminate or
suspend, but only up to the undisbursed balance of funding authorized in this agreement. Any
notice suspending work under this agreement will remain in effect until further written notice
from the Conservancy authorizes work to resume.
If the grantee fails to complete the project as required, or fails to fulfill any other obligations of
this agreement prior to the termination date, the grantee will be liable for immediate repayment
to the Conservancy of all amounts disbursed by the Conservancy under this agreement. The
Conservancy may, at its sole discretion, consider extenuating circumstances and not require
repayment for work partially completed. This paragraph does not limit any other remedies the
Conservancy may have for breach of this agreement.
Before the project is complete, the grantee may terminate this agreement for any reason by
providing the Conservancy with seven days’ notice in writing and repaying to the Conservancy
all amounts disbursed by the Conservancy under this agreement
The parties expressly agree to waive, release and relinquish the recovery of any consequential
damages that may arise out of the termination or suspension of this agreement under this section.
The grantee shall include in any agreement with any contractor retained for work under this
agreement a provision that entitles the grantee to suspend or terminate the agreement with the
contractor for any reason on written notice and on the same terms and conditions specified in this
section.
XII. OPERATION AND MAINTENANCE
The grantee shall use, manage, maintain and operate the project throughout the term of this
agreement consistent with the purposes for which the Conservancy’s grant was made. The
grantee assumes all operation and maintenance costs of these facilities and structures; the
Page 225 of 398
City of Ukiah
Grant Agreement No. G24-099
Page 8
Conservancy is not responsible for any cost of maintenance, management, or operation. The
grantee may be excused from its obligations for operation and maintenance during the term of
this agreement only upon the written approval of the Executive Officer.
For purposes of this agreement, “operation costs” include direct costs incurred for material and
labor needed for operations, utilities, insurance, and similar expenses. “Maintenance costs”
include ordinary repairs and replacements of a recurring nature necessary to prolong the life of
capital assets and basic structures, and the expenditure of funds necessary to replace or
reconstruct capital assets or basic structures.
XIII. MITIGATION
Without the written permission of the Executive Officer, the grantee shall not use or allow the
use for mitigation (in other words, to compensate for adverse changes to the environment
elsewhere) of any portion of real property on which the Conservancy has funded construction. In
providing permission, the Executive Officer may require that all funds generated in connection
with any authorized or allowable mitigation on the real property be remitted promptly to the
Conservancy. As used in this section, mitigation includes, but is not limited to, any use of the
property in connection with the sale, trade, transfer or other transaction involving carbon
sequestration credit or carbon mitigation.
XIV. INSPECTION
Throughout the term of this agreement, the Conservancy has the right to inspect the project area
to ascertain compliance with this agreement.
XV. INDEMNIFICATION AND HOLD HARMLESS
The grantee shall be responsible for, indemnify and hold harmless the Conservancy, its officers,
agents, and employees from any and all liabilities, claims, demands, damages, or costs,
including, without limitation, litigation costs and attorneys’ fees, resulting from or arising out of
the willful or negligent acts or omissions of the grantee, its officers, agents, contractors,
subcontractors, and employees, or in any way connected with or incident to this agreement,
except for the active negligence of the Conservancy, its officers, agents, or employees. The duty
of the grantee to indemnify and hold harmless includes the duty to defend as provided in Civil
Code section 2778. This agreement supersedes any right the grantee may have as a public entity
to indemnity and contribution as provided in Gov. Code Sections 895 et seq.
The grantee waives any and all rights to any type of express or implied indemnity or right of
contribution from the State, its officers, agents, or employees, for any liability resulting from,
growing out of, or in any way connected with or incident to this agreement.
Nothing in this agreement is intended to create in the public or in any member of it rights as a
third-party beneficiary under this agreement.
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City of Ukiah
Grant Agreement No. G24-099
Page 9
The obligations in this section XV. INDEMNIFICATION AND HOLD HARMLESS will
survive termination of this agreement.
XVI. INSURANCE
The grantee shall procure and maintain insurance, as specified in this section, against claims for
injuries to persons and damage to property that may arise from or in connection with any
activities of the grantee or its agents, representatives, employees, volunteers, or contractors
associated with the project undertaken pursuant to this agreement.
As an alternative, with the written approval of the Executive Officer, the grantee may satisfy the
coverage requirement in whole or in part through: (a) its contractors’ procurement and
maintenance of insurance for work under this agreement, if the coverage otherwise fully satisfies
the requirements of this section; or (b) the grantee’s participation in a “risk management” plan,
self-insurance program or insurance pooling arrangement, or any combination of these, if
consistent with the coverage required by this section.
The grantee shall maintain property insurance, if required below, throughout the term of this
agreement. Any required errors and omissions liability insurance shall be maintained from the
effective date through two calendar years after the completion date. The grantee shall maintain
all other required insurance from the effective date through the completion date.
Minimum Scope of Insurance. Coverage shall be at least as broad as:
a. Insurance Services Office (“ISO”) Commercial General Liability coverage,
occurrence basis (Form CG 00 01) or comparable.
b. Automobile Liability coverage: ISO Form Number CA 0001, Code 1 (any auto).
c. Workers’ Compensation insurance as required by the Labor Code of the State of
California.
Minimum Limits of Insurance. The grantee shall maintain coverage limits no less than:
a. General Liability:
Including operations,
products and completed
operations, as applicable)
2,000,000 per occurrence for bodily injury,
personal injury and property damage.
b. Automobile Liability: $1,000,000 per accident for bodily injury and
property damage.
c. Worker’s Compensation Worker’s compensation as required by law.
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Deductibles and Self-Insured Retentions. Any deductibles or self-insured retentions must be
declared to and approved by the Executive Officer.
Waiver of Subrogation. The grantee hereby grants to the State of California, its officers,
agents, employees, and volunteers, a waiver of any right to subrogation which any insurer of
the grantee may acquire against the State of California, its officers, agents, employees, and
volunteers, by virtue of the payment of any loss under such insurance. Grantee agrees to
obtain any endorsement that may be necessary to effect this waiver of subrogation, but this
provision applies regardless of whether or not the grantee has received a waiver of
subrogation endorsement from the insurer.
Acceptability of Insurers. Insurance shall be placed with insurers admitted to transact
business in the State of California and having a current Best’s rating of “B+:VII” or better or,
in the alternative, acceptable to the Conservancy and approved in writing by the Executive
Officer.
Verification of Coverage. The grantee shall furnish the Conservancy with original
certificates and amendatory endorsements, or copies of the applicable policy language,
effecting coverage required by this clause. All certificates and endorsements are to be
received and approved by the Executive Officer before work commences. The Conservancy
may require, at any time, complete, certified copies of all required insurance policies,
including endorsements affecting the coverage.
Contractors. The grantee shall require each contractor to provide and maintain coverage
consistent with the requirements of this section. To the extent generally available, grantee
shall also require each professional contractor to provide and maintain Errors and Omissions
Liability insurance appropriate to the contractor’s profession and in a reasonable amount in
light of the nature of the project with a minimum limit of liability of $1,000,000.
Premiums and Assessments. The Conservancy is not responsible for premiums and
assessments on any insurance policy.
XVII. AUDITS/ACCOUNTING/RECORDS
The grantee shall maintain financial accounts, documents, and records (collectively, “required
records”) relating to this agreement, in accordance with the guidelines of “Generally Accepted
Accounting Principles” (“GAAP”) published by the American Institute of Certified Public
Accountants. The required records include, without limitation, evidence sufficient to reflect
properly the amount, receipt, deposit, and disbursement of all funds related to the construction
and implementation of the project, and the use, management, operation and maintenance of the
real property, time and effort reports, and supporting documents that permit tracing from the
request for disbursement forms to the accounting records and to the supporting documentation.
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The Conservancy or its agents may review, obtain, and copy all required records. The grantee
shall provide the Conservancy, California State Auditor, their officers, employees, and agents
with any relevant information requested and with access to the grantee’s premises upon
reasonable notice, during normal business hours, to interview employees and inspect and copy
books, records, accounts, and other material that may be relevant to a matter under investigation
for the purpose of determining compliance with this agreement and any applicable laws and
regulations.
The grantee shall retain the required records for a minimum of three years following the later of
final disbursement by the Conservancy, and the final year to which the particular records pertain.
The records shall be subject to examination and audit by the Conservancy and the California
State Auditor during the retention periods.
If the grantee retains any contractors to accomplish any of the work of this agreement, the
grantee shall first enter into an agreement with each contractor requiring the contractor to meet
the terms of this section and to make the terms applicable to all subcontractors.
The Conservancy may disallow all or part of the cost of any activity or action that it determines
to be not in compliance with the requirements of this agreement.
XVIII. COMPUTER SOFTWARE
The grantee certifies that it has instituted and will employ systems and controls appropriate to
ensure that, in the performance of this agreement, state funds will not be used for the acquisition,
operation or maintenance of computer software in violation of copyright laws.
XIX. NONDISCRIMINATION
During the performance of this agreement, the grantee and its contractors shall not deny the
agreement’s benefits to any person on the basis of race, religious creed, color, national origin,
ancestry, physical disability, mental disability, medical condition, genetic information, marital
status, sex, gender, gender identity, gender expression, age, sexual orientation, or military and
veteran status, nor shall they discriminate unlawfully against any employee or applicant for
employment because of race, religious creed, color, national origin, ancestry, physical disability,
mental disability, medical condition, genetic information, marital status, sex, gender, gender
identity, gender expression, age, sexual orientation, or military and veteran status. The grantee
shall insure that the evaluation and treatment of employees and applicants for employment are
free of such discrimination. The grantee and contractors shall comply with the provisions of the
Fair Employment and Housing Act (Gov. Code §12900 et seq.), the regulations promulgated
thereunder (Cal. Code Regs., tit. 2, §11000 et seq.), the provisions of Article 9.5, Chapter 1, Part
1, Division 3, Title 2 of the Government Code (Gov. Code §§11135-11139.5), and the
regulations or standards adopted by the Conservancy to implement such article. The grantee
shall permit access by representatives of the Department of Fair Employment and Housing and
the Conservancy upon reasonable notice at any time during the normal business hours, but in no
case less than 24 hours’ notice, to such of its books, records, accounts, and all other sources of
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information and its facilities as said Department or the Conservancy shall require to ascertain
compliance with this clause. The grantee and its contractors shall give written notice of their
obligations under this clause to labor organizations with which they have a collective bargaining
or other agreement. (See Cal. Code Regs., tit. 2, §11105.)
The grantee shall include the nondiscrimination and compliance provisions of this clause in all
contracts to perform work under this agreement.
XX. AMERICANS WITH DISABILITIES ACT
By signing this agreement, grantee certifies that it is in compliance with the Americans with
Disabilities Act (ADA) of 1990, (42 U.S.C., 12101 et seq.), which prohibits discrimination on
the basis of disability, as well as all applicable regulations and guidelines issued pursuant to the
ADA.
XXI. PREVAILING WAGE
Work done under this grant agreement may be subject to the prevailing wage and other related
requirements of the California Labor Code, Division 2, Part 7, Chapter 1, sections 1720-1861.
If required by law to do so, the grantee shall pay prevailing wage to all persons employed in the
performance of any part of the project and otherwise comply with all associated requirements
and obligations.
The grantee is responsible for determining whether the project is subject to prevailing wage laws,
and for complying with all labor laws applicable to the project. The grantee may also review the
Conservancy publication, “Information on Prevailing Wage Laws for State Coastal Conservancy
Grantees” (2023), available from the Conservancy on request; which provides general
information and is not legal advice to the grantee on whether the grantee’s project is subject to
prevailing wage laws.
XXII. DRUG-FREE WORKPLACE
The grantee’s signature on this agreement constitutes the certification required by Government
Code Section 8355 (Drug-Free Workplace Act of 1990), which requires that all state grantees
provide a drug-free workplace by doing all of the following:
Publishing a statement notifying employees that the unlawful manufacture, distribution,
dispensation, possession, or use of a controlled substance is prohibited in the person’s or
organization’s workplace and specifying actions that will be taken against employees for
violations of the prohibition.
Establishing a drug-free awareness program to inform employees about all of the following:
a. The dangers of drug abuse in the workplace.
b. The person’s or organization’s policy of maintaining a drug-free workplace.
c. Any available drug counseling, rehabilitation, and employee assistance programs.
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d. The penalties that may be imposed upon employees for drug abuse violations.
Requiring that each employee engaged in the performance of the grant be given a copy of the
drug-free workplace statement and that, as a condition of employment on the grant, the
employee agrees to abide by the terms of the statement.
XXIII. XXIV EXECUTIVE ORDER N-6-22 – RUSSIA SANCTIONS
On March 4, 2022, Governor Gavin Newsom issued Executive Order N-6-22 (the EO) regarding
Economic Sanctions against Russia and Russian entities and individuals. “Economic Sanctions”
refers to sanctions imposed by the U.S. government in response to Russia’s actions in Ukraine,
as well as any sanctions imposed under state law. The EO directs state agencies to terminate
contracts with, and to refrain from entering any new contracts with, individuals or entities that
are determined to be a target of Economic Sanctions. Accordingly, should the Conservancy
determine the grantee is a target of Economic Sanctions or is conducting prohibited transactions
with sanctioned individuals or entities, that shall be grounds for termination of this agreement.
The Conservancy shall provide the grantee advance written notice of such termination, allowing
the grantee at least 30 calendar days to provide a written response. Termination shall be at the
sole discretion of the Conservancy.
XXIV. INDEPENDENT CAPACITY
The grantee, and the agents and employees of grantee, in the performance of this agreement, are
acting in an independent capacity and not as officers or employees or agents of the State of
California.
XXV. ASSIGNMENT
Without the written consent of the Executive Officer, the grantee may not assign this agreement
in whole or in part.
XXVI. TIMELINESS
Time is of the essence in this agreement.
XXVII. EXECUTIVE OFFICER’S DESIGNEE
The Executive Officer shall designate a Conservancy project manager who will have authority to
act on behalf of the Executive Officer with respect to this agreement. The Executive Officer
shall notify the grantee of the designation in writing.
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XXVIII. AMENDMENT
Except as expressly provided in this agreement, no changes in this agreement will be valid unless
made in writing and signed by the parties to the agreement. No oral understanding or agreement
not incorporated in this agreement will be binding on any of the parties.
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Project Location Map
GRT Construction
Ukiah)
EXHIBIT 1
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COASTAL CONSERVANCY
Staff Recommendation
February 13, 2025
GREAT REDWOOD TRAIL – UKIAH, PHASE 4 PROJECT
Project No. 24-064-01
Project Manager: Louisa Morris
RECOMMENDED ACTION: Authorization to disburse up to $350,000 to the City of Ukiah to
implement Phase 4 of the Ukiah Great Redwood Trail Project, consisting of construction of a
1.9-mile portion of the Great Redwood Trail between Plant Road and Commerce Drive in the
City of Ukiah, Mendocino County and adoption of findings under the California Environmental
Quality Act.
LOCATION: City of Ukiah, Mendocino County
EXHIBITS
Exhibit 1: Project Location Map
Exhibit 2: Photographs
Exhibit 3: Project Letters
Exhibit 4: Initial Study/Mitigated Negative Declaration and Mitigation
Monitoring and Reporting Program
RESOLUTION AND FINDINGS
Staff recommends that the State Coastal Conservancy adopt the following resolution and
findings.
Resolution:
The State Coastal Conservancy hereby authorizes a grant of an amount not to exceed three
hundred fifty thousand dollars ($350,000) to the City of Ukiah (“the grantee”) to implement
Phase 4 of the Ukiah Great Redwood Trail Project, consisting of construction of a 1.9-mile
portion of the Great Redwood Trail between Plant Road and Commerce Drive in the City of
Ukiah, Mendocino County (“the project”).
Prior to commencement of the project, the grantee shall submit for the review and written
approval of the Executive Officer of the Conservancy (“the Executive Officer”) the following:
1. A detailed work program, schedule, and budget.
EXHIBIT 2
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2. Names and qualifications of any contractors to be retained in carrying out the project.
3. A plan for acknowledgement of Conservancy funding.
4. Evidence that all permits and approvals required to implement the project have been
obtained.
5. Evidence that the grantee has entered into agreements sufficient to enable the grantee to
implement, operate, and maintain the project.
In addition, to the extent appropriate, the grantee shall incorporate the guidelines of the
Conservancy’s ‘Coastal Access Project Standards’.
Findings:
Based on the accompanying staff recommendation and attached exhibits, the State Coastal
Conservancy hereby finds that:
1. The proposed authorization is consistent with Chapter 9 of Division 21 of the Public
Resources Code, regarding a system of public accessways.
2. The proposed project is consistent with the current Conservancy Project Selection Criteria.
3. The Conservancy has independently reviewed and considered the “Great Redwood Trail
Ukiah Phase 4 Initial Study/Mitigated Negative Declaration” adopted by the grantee on
October 16, 2024, pursuant to the California Environmental Quality Act (“CEQA”) and
attached to the accompanying staff recommendation as Exhibit 4. The Conservancy finds
that the proposed project, as designed and mitigated avoids, reduces, or mitigates the
potentially significant environmental effects to a less-than-significant level, and that there is
no substantial evidence based on the record as a whole that the project may have a
significant effect on the environment, as defined in 14 Cal. Code Regulations Section 15382.
STAFF RECOMMENDATION
PROJECT SUMMARY:
Staff recommends the Conservancy authorize a $350,000 grant to the City of Ukiah (“the City”)
to implement Phase 4 of the Ukiah Great Redwood Trail Project, consisting of construction of a
1.9-mile portion of the Great Redwood Trail between Plant Road and Commerce Drive (“the
project”) within the City in Mendocino County (Exhibits 1 & 2, Project Location Map and
Photographs).
The project will be part of the Great Redwood Trail (“GRT”) and will complete the GRT within
the City. The GRT, a trail of statewide importance, is proposed to be developed along the rail
right of way of the Great Redwood Trail Agency (“GRTA”), formerly the North Coast Railroad
Authority, stretching 307 miles from San Francisco Bay north to the Samoa Peninsula on the
North Spit of Humboldt Bay. When completed, the GRT will be the longest rail-trail in the
nation. Along the way the GRT will pass through redwood forests, grasslands, agricultural lands,
and the currently largely inaccessible wild and scenic Eel River Canyon, before skirting the edge
of Humboldt Bay. Portions of the City of Ukiah and Humboldt Bay sections of the GRT have
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already been built and are managed in partnership with a variety of public agencies and
municipalities.
The project will complete the GRT in the City, as well as address safety and mobility challenges
faced by pedestrians, bicyclists, and equestrians, and provide a continuous recreational and
transportation trail that will be an amenity for residents and visitors. It will also connect to
existing and future trails and pathways throughout the City and beyond. The City’s goal is to
make the trail easily accessible to neighborhoods, places of business, schools, and community
parks. The trail will facilitate an increase in non-motorized transportation options, leading to a
reduction in greenhouse gas emissions and enhanced public health.
The trail will be a Class I (pedestrian and bicycle), paved, multi-use trail, consisting of a 10-foot-
wide paved asphalt surface with two 2-foot-wide shoulders, wide enough to accommodate
two-way bicycle, pedestrian, and equestrian travel. The trail will have a center stripe
delineating the direction of travel as well as necessary regulatory, warning, and directional
signs. The project includes construction of trail amenities including a trailhead, connections to
existing businesses and parking, signage, rest areas, crossing improvements, waste and
recycling receptacles, and lighting. The trail will be constructed 8-10 feet from and parallel to
the existing railroad tracks within the rail right-of-way. Two new prefabricated bridges will be
installed as part of this Phase 4 project. Construction of the trail will include tree and vegetation
removal, grading/placement of fill, culvert repair/upgrades, concrete bridge abutments, and
drainage/stormwater improvements.
The need for safe non-motorized transportation in the project area, approximately 80% of
which is a 2016-2020 Census-designated disadvantaged community in the City and surrounding
unincorporated areas, has been documented. Over the course of planning for the project, City
staff and consultants engaged with hundreds of community members and held public meetings
to share project information and receive and incorporate public comments and ideas into the
project design.
Site Description: The project site is located entirely within the GRTA right-of-way adjacent to
1.9 miles of rail line that extends between Plant Road and Commerce Way. The railroad/GRTA
corridor is adjacent to residential, commercial, industrial, and open space uses.
The project area contains sensitive natural resources regulated by federal, state, or local
agencies, including wetlands, creeks, riparian corridors, and Valley Oak Woodlands. The project
has been designed to minimize impacts to these sensitive natural resources.
Grant Applicant Qualifications: The City has demonstrated experience administering federal,
state, and local funding to support a variety of projects, including design, construction,
operations, and maintenance of streets, bridges, sidewalks, trails, water and sewer
infrastructure, parks, and airport facilities. City staff already successfully operates and
maintains about two miles of existing Great Redwood Trail, which was funded by three
separate State and local grants. GRT operation and maintenance activities include regular
inspections, trash removal, vegetation management, fencing repair, landscaping, repaving, and
restriping by Public Works and Community Development staff.
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CONSISTENCY WITH CONSERVANCY’S PROJECT SELECTION CRITERIA:
The proposed project is consistent with the Conservancy’s Project Selection Criteria, last
updated on September 23, 2021, in the following respects:
Selection Criteria
1. Extent to which the project helps the Conservancy accomplish the objectives in the
Strategic Plan.
See the “Consistency with Conservancy’s Strategic Plan” section below.
2. Project is a good investment of state resources.
The project provides important benefits to all Californians. In addition to being part of the GRT,
the project will offer an extension of an existing non-motorized transportation route for
pedestrians and bicyclists and a place where Ukiah residents and visitors can recreate and
experience nature. Construction is anticipated to begin in early 2025. The budget for the
project is reasonable and the project advances statewide goals of building the GRT and is
consistent with regional and local plans.
3. Project includes a serious effort to engage tribes. Examples of tribal engagement include
good faith, documented efforts to work with tribes traditionally and culturally affiliated to
the project area.
As noted above, it is anticipated that the proposed trail will eventually become part of the GRT.
As part of the GRT planning efforts, the Conservancy and its GRT Master Planning team have
and will continue to engage with tribes that are culturally and traditionally affiliated with the
entire GRT project area, with the purpose of developing long-term relationships and creating an
ongoing, open, and thoughtful process for tribal representatives to participate in and
contribute to the GRT. These GRT Master Plan outreach efforts include sending out two rounds
of outreach letters to 37 Tribes and tribal community groups, an informational webinar for
Tribes, six presentations to Tribal Governments/ the Northern California Tribal Chairperson’s
Association, government-to-government consultations, and tabling and presentations at Tribal
events. In 2024, the City sent consultation requests in connection with the proposed Phase 4
GRT project to two tribal governments that were identified by the Native American Heritage
Commission, and no responses have been received to date.
4. Project benefits will be sustainable or resilient over the project lifespan.
The project will be sustainable and resilient over its lifespan. The trail will be composed of
asphalt over Class II aggregate, a surface which is expected to last 20 years. The City will be
responsible for coordination and financing for the long-term operations and maintenance of
the project. Two bridges, three culvert extensions, and a trailhead at Plant Road are part of this
GRT construction project. Landscaping will include native trees, shrubs, and grasses with low
water and maintenance requirements. The trail will provide an option for the public to reach
destinations without using a car and will reduce greenhouse gas emissions within the
community.
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5. Project delivers multiple benefits and significant positive impact.
The new trail will be a community asset and deliver numerous benefits over its lifespan,
including reduced emissions from fewer automobile trips, a safe route for non-motorized
transportation users, and increased accessibility for disadvantaged community members and
those without vehicles to destinations including the local hospital, schools, parks, the public
library, and places of employment. The project will lead to increased community health and
offer a public space for community events, such as bicycle rides and bicycle safety trainings.
6. Project planned with meaningful community engagement and broad community support.
To solicit community input on the project, the City developed and distributed online and
printed surveys (in English and Spanish). Survey questions sought to understand existing and
potential trail use, proximity of potential users to the GRT, community needs, and suggestions
for future GRT-related amenities and park facilities. In addition, the City hosted an online
community input forum.
Social media outreach was conducted through partner nonprofit North Coast Opportunities’
Walk & Bike Mendocino and City of Ukiah Facebook pages and shared widely to reach a diverse
demographic. A GRT advisory group composed of stakeholders, community leaders and
organizations met twice via zoom and on two group bike rides on the GRT-Ukiah.
More recently, public engagement was conducted as part of the GRT Master Plan planning
effort. This public meeting took place in March 2024 at the Ukiah Valley Community Center.
Over 50 members of the public attended. The community meeting featured an open house
format where community members could learn about the proposed project and discuss their
ideas and concerns with involved staff, elected officials, and consultants.
All public input was considered, and where appropriate, incorporated into GRT Phase 4 design
and planning.
The Mendocino Council of Governments submitted letters to the Conservancy in support of the
project, which are included as Exhibit 4.
PROJECT FINANCING
Coastal Conservancy $350,000
California Natural Resources Agency (planning) $554,680
California Natural Resources Agency (construction) $3,008,532
Project Total $3,913,212
The anticipated source of funding for the project is an appropriation of the General Fund to the
Conservancy for community outreach, pre-trail development activities, and trail construction
for the Great Redwood Trail (Budget Act of 2023, Chapter 12, Statutes of 2023 (SB 101) as
amended by Chapter 38, Statutes of 2023 (AB 102)). Consistent with the funding source, the
proposed project will carry out construction of the Great Redwood Trail.
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The City has also secured a $3,563,212 grant for final plans and construction of this Phase 4
project from the California Natural Resource Agency, $554,680 of which was used for planning
and design and $3,008,532 of which will be used for construction.
Unless specifically identified as “Required Match,” the other sources of funding and in-kind
contributions described above are estimates. The Conservancy does not typically require
matching funds or in-kind services, nor does it require documentation of expenditures from
other funders or of in-kind services. Typical grant conditions require grantees to provide any
funds needed to complete a project.
CONSISTENCY WITH CONSERVANCY’S ENABLING LEGISLATION:
The proposed project will be undertaken pursuant to Chapter 9 of Division 21 of the Public
Resources Code (Sections 31400 et seq.) related to public accessways. Section 31409
authorizes the Conservancy to award grants and provide assistance to public agencies to
establish and expand inland trail systems that may be linked to the California Coastal Trail. The
GRT will connect to and include segments of the California Coastal Trail. Consistent with
Section 31409, this authorization would allow the City, a public municipality, to construct an
inland trail that will eventually become part of the larger GRT, thereby linking it to the
California Coastal Trail.
CONSISTENCY WITH CONSERVANCY’S 2023-2027 STRATEGIC PLAN:
Consistent with Goal 1.1 Commit Funding to Benefit Systemically Excluded Communities, the
proposed project will improve recreational conditions within the disadvantaged community of
Ukiah and the surrounding area, including improved transportation options.
Consistent with Goal 2.4 Build Trails, the proposed project will build a new 1.9-mile-long trail
that will increase access for both recreation and active transportation purposes. The trail will
connect to existing GRT, which is one of five flagship trails identified in the Conservancy’s 2023-
2027 Strategic Plan.
Consistent with Goal 2.5 Recreation Facilities & Amenities, the proposed project includes
facilities that will enhance recreational opportunities, including benches, linear parks, education
and interpretive facilities, public art, and signage.
Consistent with Goal 4.3 Multi-benefit Nature-Based Climate Adaptation, implementation of
the proposed project will increase community resilience, offering people-powered, non-
motorized transportation options that are multi-benefit and integral to nature-based climate
adaptation.
CEQA COMPLIANCE:
The August 29, 2024 Great Redwood Trail - Ukiah, Phase 4 Initial Study/Mitigated Negative
Declaration (“IS/MND”) identified potentially significant impacts of the proposed project on Air
Quality, Biological Resources, Hazards & Hazardous Materials, and Hydrology & Water Quality.
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The Mitigation Monitoring and Reporting Program (“MMRP”) identifies mitigation measures
that the project will implement to reduce these potentially significant impacts to less-than-
significant levels. With respect to the Mandatory Findings of Significance, the IS/MND
concluded that the potential for project-related activities to degrade the quality of the
environment, including wildlife species or their habitat, plant or animal communities, or
important examples of California history or prehistory would be reduced to less-than-significant
levels through implementation of the recommended mitigation measures. Each of these
potentially significant impacts and mitigation measures are discussed below.
Air Quality
The project would generate particulate matter (“PM10”) emissions during construction
activities, including site preparation (e.g., demolition, clearing/grubbing), grading, excavation,
bridge construction, and asphalt paving. Because construction activities could temporarily
increase levels of PM10 in a region designated as non-attainment for PM10 (Mendocino
County), the impact is considered potentially significant. Implementation of Mitigation
Measures AQ-1 and AQ-2, which require the City and its contractor to implement airborne dust
control and emission reduction measures during construction activities and specific Best
Management Practices, would reduce this potentially significant impact to a less-than-
significant level.
Biological Resources
It is anticipated that project construction could impact special status wildlife species through
physical disturbance or displacement of habitat areas. In addition, wildlife and plant species
could be permanently or temporarily displaced, injured, or killed, during habitat clearing and
grubbing, earthmoving activities, and other construction activities. Mitigation measures to
reduce potential impacts to less-than-significant levels are discussed below.
Wildlife
Mitigation Measure BIO-1 requires that all project work adhere to California Department of Fish
and Wildlife Lake or Streambed Alteration Agreement Notification (LSAA) measures to protect
fish and wildlife, including avoidance of nesting birds and nesting bird surveys prior to any
vegetation maintenance or removal between March 16 and August 31. The LSAA also requires
sufficient water be in place to maintain any aquatic life and daily monitoring for stranded
aquatic life.
Habitat and Wetlands
To ensure protection of habitat and wetlands, Mitigation Measure BIO-2 requires the City’s
Construction Contractor to develop a Stormwater Pollution and Prevention Plan (SWPPP) and
comply with conditions of the City’s North Coast Regional Water Quality Control Board (“Water
Board”) permit. In addition, BIO-3 requires all project work to adhere to the Avoidance and
Minimization Measures as approved by the Water Board.
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Valley Oak Woodlands
BIO-4 requires the construction contractor to prepare a Tree Protection and Replacement Plan,
consistent with the City’s General Plan and Tree Management Guidelines, for City Public Works
Department review and approval.
Local Policies/Ordinances Protecting Biological Resources
The City of Ukiah Tree Management Guidelines (City of Ukiah, 2023) provides policy guidelines
for the preservation, maintenance, and enhancement of the urban forest in parks and other
areas maintained by the City. As discussed above, BIO-4 requires the construction contractor to
prepare a Tree Protection and Replacement Plan, consistent with the City of Ukiah’s General
Plan and Tree Management Guidelines, for City Public Works Department review and approval.
Hazards & Hazardous Materials
The project is located along an industrial railroad corridor, which is known to include past use of
heavy metals, creosote wood products, and other substances associated with historical railroad
activity and construction. In addition, it is possible that certain offsite properties with
contaminant concerns may have impacted groundwater and/or soil within the project area.
Therefore, construction activities may encounter residual concentrations of hydrocarbons,
creosote wood products, and/or other hazardous materials in soil and/or groundwater.
Mitigation Measure HAZ-1, which requires the City or its contractor to prepare a Sampling
Analysis Plan (“SAP”) to define sample locations, boring depths, soil volume estimates, and
number of borings, prepare a site-specific Soil and Groundwater Management Plan (“SGMP”), if
necessary, to address the proper handling and disposal of impacted soil and groundwater,
prepare a Soil Excavation, Stockpiling and Transportation Plan, if necessary, and implement
other measures related to the proper management and disposal of contaminated materials
including water, if dewatering is to occur as part of construction), will reduce this potentially
significant impact to a less-than-significant level.
Hydrology & Water Quality
Construction activities such as site clearing, grading, excavation, site contouring, and material
stockpiling could leave soils exposed to rain or surface runoff that may carry soil contaminants
e.g., nutrients or other pollutants) into waterways adjacent to the project site, degrade water
quality, and potentially violate water quality standards and/or waste discharge requirements
for specific chemicals, and suspended sediment. Nutrients and polluted runoff could also
substantially degrade water quality in the local storm drain system. Implementation of
Mitigation Measures BIO-1, -2, and -3, as well as HAZ-1, which are summarized above, will
reduce potential construction-related water quality impacts to a less-than-significant level.
Staff has independently evaluated the August 29, 2024 Great Redwood Trail- Ukiah, Phase 4
Project Initial Study/Mitigated Negative Declaration and Mitigation Monitoring and Reporting
Program (MMRP) adopted by the City on October 16, 2024 and concurs that there is no
substantial evidence that the proposed project will have a significant effect on the
environment. Staff therefore recommends that the Conservancy find that the project as
mitigated avoids, reduces, or mitigates the possible significant environmental effects to a level
of less-than-significant and that there is no substantial evidence that the project will have a
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GREAT REDWOOD TRAIL – UKIAH, PHASE 4
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significant effect on the environment as that term is defined by Title 14 of the California Code
of Regulations, Section 15382.
Upon approval of the project, Conservancy staff will file a Notice of Determination.
Page 242 of 398
Certificate Of Completion
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11493 Sunset Hills Rd
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State Coastal Conservancy
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Page 244 of 398
ELECTRONIC RECORD AND SIGNATURE DISCLOSURE
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Parties agreed to: Sage Sangiacomo, Contract Staff
Page 245 of 398
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Page 246 of 398
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Page 247 of 398
RESOLUTION NO. 2025-XX
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH APPROVING THE GRANT OF
FUNDS FROM THE STATE COASTAL CONSERVANCY FOR THE CONSTRUCTION OF THE
GREAT REDWOOD TRAIL.
WHEREAS, the Legislature of the State of California has established the State Coastal Conservancy
(“Conservancy”) under Division 21 of the California Public Resources Code, and has authorized the
Conservancy to award grants to public agencies and nonprofit organizations to implement the
provisions of Division 21; and
WHEREAS, the Conservancy awards grants for projects that it determines are consistent with
Division 21 of the Public Resources Code and with the Conservancy’s Strategic Plan and that best
achieve the Conservancy’s statutory objectives, in light of limited available funding; and
WHEREAS, at its February 13, 2025, meeting, the Conservancy authorized a grant to the City of
Ukiah (“Grantee”) for the Great Redwood Trail (“the Project”); and
WHEREAS, the Conservancy requires that governing body of the Grantee certify through a
Resolution that it approves the award of Conservancy grant funding and authorizes the execution by
a representative of the Grantee of a grant agreement on terms and conditions required by the
Conservancy Grant Agreement.
NOW, THEREFORE BE IT RESOLVED, that the Grantee hereby:
1.Approves the grant funding totaling $350,000 from the Conservancy for the Project.
2.Acknowledges that it has or will have sufficient funds to complete the Project and, if any property
is acquired as part of the Project, to operate and maintain the property; and, if any facilities are
constructed as a part of the Project, to operate and maintain the facilities for a reasonable period, not
less than the useful life of the facilities.
3.Agrees to be bound by all terms and conditions of the grant agreement and any other agreement
or instrument as may be required by the Conservancy and as may be necessary to fulfill the terms of
the grant agreement and to complete the Project.
4.Directs the City’s Finance Director to increase the Project appropriations by $350,000 for the
facilitation of the grant.
5.Authorizes the City Manager of the City of Ukiah or his/her designee to act as a representative of
the Grantee, to negotiate and execute on behalf of the Grantee all agreements and instruments
necessary to complete the Project and to comply with the Conservancy’s grant requirements,
including, without limitation, the grant agreement.
PASSED, ADOPTED and APPROVED this 7th day of May, 2025 by the following vote on roll call
vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
ATTACHMENT 2
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City Name Resolution xx -2-
_______________________________
Douglas F. Crane, Mayor
ATTEST:
_______________________________
Kristine Lawler, City Clerk
Page 249 of 398
Page 1 of 2
Agenda Item No: 8.i.
MEETING DATE/TIME: 5/7/2025
ITEM NO: 2025-475
AGENDA SUMMARY REPORT
SUBJECT: Receive Annual Report Regarding the City of Ukiah's Electric Utility Wildfire Mitigation Plan in
Response to Senate Bill 901.
DEPARTMENT: Electric Utility PREPARED BY: Cindy Sauers, Electric Utility Director
PRESENTER: Cindy Sauers, Electric Utility Director
ATTACHMENTS:
1. City of Ukiah's 2025 Wildfire Mitigation Plan - DRAFT-combined
2. City of Ukiah's 2025 Wildfire Mitigation Plan - Redline
Summary: Council will receive the annual report regarding the Electric Utility's Wildfire Mitigation Plan.
Background: In response to catastrophic wildfires in California, Senate Bill 901 (SB 901) was passed in 2018
requiring California utilities to prepare a Wildfire Mitigation Plan (WMP), have the plan independently reviewed,
and submit the plan to the State. Utilities are required to update and resubmit the plan annually.
On December 4, 2019, the Council approved the Utility's first WMP and received a report on the revision that
resulted from the independent third party reviewer, Power Engineers, on June 17, 2020. The Utility reviews
the plan and modifies it yearly using metrics compiled throughout the year, collaboration with other pubically
owned utilities (POUs), the Ukiah Valley Fire Authority, and industry best practices.
Discussion: Ukiah's WMP (Attachment 1) addresses the range of activities the Electric Utility is taking to
minimize the sources of ignition and improve the resiliency of the electric grid. As part of the wildfire mitigation
efforts, the Utility is working to complete the Fire Mitigation Project that was largely funded by the Federal
Energy Management Agency (FEMA) Hazard Mitigation funds. The project was delayed due to supply chain
issues related to securing transformers, but is in full swing now and scheduled to be completed at the end of
July. Various other mitigation projects include removal of 6-solid copper wire and exploration of current
limiting fusing in areas adjacent to high fire threat areas.
The 2025 revision of the WMP does not have significant changes; however, it does add some clarity on
potential de-energization of power lines and communications with our customers. Since the first WMP in
2019, the City's Electric Utility has prioritized monitoring local and real time conditions to make proactive
decisions regarding power shutoffs and re-energizations. Unlike some utilities that implement Public Safety
Power Shutoffs based on regional forecasts and a limited number of predetermined condition thresholds, the
City of Ukiah leverages its compact service territory and advanced strategies for ongoing risk assessment and
real-time monitoring of local weather, ground conditions, and other system threats. This approach allows City’s
Electric Utility to be more responsive to actual hazards, ensuring that power shutoffs are enacted timely and in
consultation with the City’s Office of Emergency Management, Ukiah Valley Fire Authority, Ukiah Police
Department, Cal Fire, and other public safety service partners.
The Utility is committed to continually evaluating the effectiveness of the WMP and will update its strategies as
needed to enhance safety and reliability.
A redlined version of the WMP is included as Attachment 2 for Council's review.
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Page 2 of 2
Staff recommends Council receive the annual report regarding the Electric Utility's Wildfire Mitigation Plan in
response to Senate Bill 901.
Recommended Action: Receive annual report regarding the City of Ukiah's Electric Utility Wildfire Mitigation
Plan in response to Senate Bill 901.
BUDGET AMENDMENT REQUIRED: N/A
CURRENT BUDGET AMOUNT: N/A
PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: N/A
REVENUE: Yes / No GRANT: Yes / No No
PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A
COORDINATED WITH: Traci Boyl, Senior Analyst; Sage Sangiacomo, City Manager
STRATEGIC PLAN (SP):SP 1C - Encourage and support an environmentally sustainable and resilient community
by embracing new technology, setting policy, and evaluating critical infrastructure.
CLIMATE INITIATIVES (CI): 10a – Protect from dangerous emission by preventing fires.
GENERAL PLAN ELEMENTS (GP):GP-A4 - Public Facilities, Services, and Infrastructure Element
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Ukiah Electric Utility Wildfire Mitigation Plan
1
Ukiah Electric Utility
2025
WILDFIRE
MITIGATION
PLAN
Attachment 1
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Ukiah Electric Utility Wildfire Mitigation Plan
2
TABLE OF CONTENTS
1. OVERVIEW - WILDFIRE MITIGATION PLAN .......................................................................... 4
A. POLICY STATEMENT ................................................................................................ 4
B. PURPOSE .................................................................................................................... 4
C. ORGANIZATION ....................................................................................................... 5
D. DEFINITIONS AND ACRONYMNS ........................................................................... 5
2. OBJECTIVES OF THE WILDFIRE MITIGATION PLAN .............................................................. 6
A. MINIMIZING SOURCES OF IGNITION ....................................................................... 6
B. RESILIENCY OF THE ELECTRIC GRID ......................................................................... 6
C. WILDFIRE PREVENTION STRATEGIES & PROGRAMS ............................................... 6
D. IDENTIFYING UNNECESSARY OR INEFFECTIVE ACTIONS ......................................... 9
3. ROLES AND RESPONSIBILITIES ........................................................................................... 10
A. GOVERNANCE STRUCTURE.................................................................................... 10
B. ROLES AND RESPONSIBILITIES FOR PLAN EXECUTION .......................................... 10
C. COORDINATION WITH JOINT POLE INFRASTRUCTURE PROVIDERS ...................... 12
D. COORDINATION WITH CITY OF UKIAH DEPARTMENTS ......................................... 12
E. CAL OES STANDARDIZED EMERGENCY MANAGEMENT SYSTEM .......................... 13
4. WILDFIRE RISK AND RISK DRIVERS .................................................................................... 14
A. ENTERPRISE SAFETY AND WILDFIRE RISK METHODOLOGY ................................... 14
B. SYSTEM AND OPERATIONAL RISK .......................................................................... 14
C. GEOGRAPHICAL & CLIMATE RISK ......................................................................... 15
D. CPUC HIGH FIRE THREAT DISTRICTS ...................................................................... 16
5. WILDFIRE PREVENTION STRATEGY AND PROGRAMS ....................................................... 16
A. STRATEGY – VEGETATION MANAGEMENT............................................................ 16
B. STRATEGY - ENHANCED INSPECTIONS .................................................................. 18
C. STRATEGY - SITUATIONAL AWARENESS ................................................................ 18
D. STRATEGY - OPERATIONAL PRACTICES .................................................................. 19
E. STRATEGY - SYSTEM HARDENING ......................................................................... 19
F. STRATEGY - PUBLIC SAFETY AND NOTIFICATION .................................................. 20
G. STRATEGY - RECLOSING AND DEENERGIZATION ................................................... 20
H. STRATEGY - WILDFIRE RESPONSE & RECOVERY .................................................... 21
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Ukiah Electric Utility Wildfire Mitigation Plan
3
I. PROGRAM – UEU WILDFIRE PREVENTION PROGRAM……………………………………... 22
J. PROGRAM – UEU 5-YEAR CAPITAL IMPROVEMENT PLAN ................................... 22
K. PROGRAM – COU EMERGENCY OPERATIONS PLAN ............................................. 22
6. COMMUNITY OUTREACH AND EDUCATION ..................................................................... 23
7. RESTORATION OF SERVICE ................................................................................................ 23
8. EVALUATION OF THE PLAN .................................................................................................. 24
A. METRICS FOR MEASURING PLAN PERFORMANCE ................................................ 24
B. IMPACT OF METRICS ON PLAN .............................................................................. 27
C. MONITORING AND AUDITING THE PLAN .............................................................. 27
D. IDENTIFYING AND CORRECTING DEFICIENCIES IN THE PLAN ................................ 27
E. MONITORING THE EFFECTIVENESS OF INSPECTIONS ........................................... 28
9. INDEPENDENT AUDITOR ................................................................................................... 29
10. APPENDICIES ……………………………………………………………………………………………………………….. 29
A. WILDFIRE PREVENTION PROGRAM………………………….……………………………………... 29
B. CPUC FIRE THREAT MAP
C. LOCAL WILDFIRE HISTORY MAP
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Ukiah Electric Utility Wildfire Mitigation Plan
4
1. OVERVIEW
A. POLICY STATEMENT
Ukiah Electric Utility has been operating its electric system for over one-hundred years. Public
and employee safety is paramount in the operation, construction and maintenance of the electric
system. Given recent, catastrophic wildfires in California, the state passed Senate Bill (SB) 901 in
September 2018 requiring every publicly owned utility to construct, maintain, and operate its
electric facilities in a manner that reduces the risk of utility caused fires. Assembly Bill (AB) 1054
by Assemblyman Holden amended SB901 with the requirement that every publicly owned utility
must prepare and present a Wildfire Mitigation Plan (WMP) to its governing body annually and
file the plan with the newly created California Wildfire Safety Advisory Board. SB901 requires the
WMP’s to incorporate key components that are foundational to reducing the risk of utility caused
wildfires.
The risk of wildfire continues to be a top concern for the community of Ukiah. The increased risk
of devastating wildfires coupled with increased housing in and adjacent to wildland urban
interfaces (WUI) requires Ukiah Electric Utility to continually rethink past operational procedures,
construction standards, and develop new ways to improve the record of safe and reliable electric
service.
Portions of Ukiah Electric Utility’s (UEU) electrical infrastructure is located in and adjacent to
California Public Utilities Commission (CPUC) designated Tier 2 wildfire threat areas. Ukiah
Electric Utility’s overarching goal is to provide safe, reliable, and affordable electric service to its
local community. To meet this goal, UEU constructs, maintains, and operates its electrical lines
and equipment in a manner that minimizes the risk of catastrophic wildfire posed by its electrical
lines and equipment.
This document is Ukiah Electric Utility’s Wildfire Mitigation Plan developed in response to the
requirements of SB901 and provdes City staff with a guideline to implement and track efforts to
reduce utility caused wildfires.
B. PURPOSE OF THE WILDFIRE MITIGATION PLAN
This Wildfire Mitigation Plan (WMP) describes the range of activities that UEU is taking or
considering, to mitigate the threat of powerline ignited wildfires, including its various programs,
policies, and procedures. This plan complies with the requirements of Public Utilities Code section
8387 for publicly owned electric utilities to prepare a wildfire mitigation plan by January 1, 2020,
and annually thereafter. The Plan will be iterative, promote continuous improvement year-over-
year, and represent best efforts to implement industry best practices in a prudent and reasonable
manner.
UEU is a department within the City of Ukiah. For wildfire prevention and response, UEU is
subordinate to the Ukiah Valley Fire Authority (UVFA) and the City of Ukiah Police Department
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Ukiah Electric Utility Wildfire Mitigation Plan
5
(UPD).
The City of Ukiah adopted an Emergency Operations Plan (EOP) in 2021 and the Building
Community Preparedness and Resilience Program in 2019. The UEU Wildfire Mitigation Plan
supports the aspirational goals of these plans in the area of Wildland Fire. The objectives of the
Plans specifically supported by this UEU Wildfire Mitigation Plan are as follows:
1. Educate the public about wildland fire dangers and the steps that can be taken to prevent or
minimize their effects.
2. Maintain Emergency Operations Center for coordination of information and resources.
3. Reduce the potential for destructive actions of the fire, should ignition occur, utilizing fire
pre-plans, ensuring a properly trained, staffed, and equipped emergency response capability,
and timely response to prevent the spread of the fire, minimizing risks to humans and
property.
4. Ensure that adequate resources are available to plan for incidents that may occur in the high
fire hazard severity zones within the City of Ukiah.
C. ORGANIZATION OF THE WILDFIRE MITIGATION PLAN [PRC Section 8387]
This Wildfire Mitigation Plan includes the following elements:
Section 2 - Objectives of the Plan;
Section 3 - Roles and responsibilities for carrying out the Plan;
Section 4 - Identification of key wildfire risks and risk drivers;
Section 5 - Description of wildfire prevention, mitigation, and response strategies and programs;
Section 6 - Community outreach and education;
Section 7 - Restoration of service following a wildfire;
Section 8 - Metrics for evaluating the P erformance o f the WMP and identifying areas for
improvement;
Section 9 - Independent audit of the Plan.
D. DEFINITIONS AND ACRONYMNS
a. COU or City – City of Ukiah
b. CPUC - California Public Utilities Commission is a regulatory agency that regulates privately
owned public utilities in California.
c. ICS – Incident Command System is a standardized approach to the command, control and
coordination of emergency response.
d. IR – Infrared technology that uses thermography to recognize hot spots in electrical
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Ukiah Electric Utility Wildfire Mitigation Plan
6
equipment.
e. EOP – Emergency Operations Plan is a City Plan, formerly known as the Multi Hazard
Emergency Response Plan that establishes communication, facilitates collaboration and
ensures compliance with local, state and federal emergency management agencies.
f. LIDAR – Light detection and ranging is a remote sensing technology that uses light in the
form of a pulsed laser to measure distances.
g. MTA – Mendocino Transit Authority
h. OES – Mendocino County Sheriff’s Office of Emergency Services
i. PRC – Public Resource Code
j. SCADA – Supervisory Control and Data Acquisition is a computer system for gathering and
analyzing real time data.
k. UEU – Ukiah Electric Utility.
l. UPD – Ukiah Police Department.
m. UVFA – Ukiah Valley Fire Authority.
n. WMP – Wildfire Mitigation Plan refers to this plan as ordered by Senate Bill 901.
2. OBJECTIVES OF THE WILDFIRE MITIGATION PLAN [PRC -8387 (b)(2)(B)]
A. MINIMIZING SOURCES OF IGNITION
The primary goal of this WMP is to minimize the probability that UEU’s transmission and
distribution system may be the origin or contributing source for the ignition of a fire as well as to
protect the system from wildfire damage.
UEU is continually evaluating prudent and cost-effective improvements to its physical assets,
operations, and training to help meet this objective. UEU will implement these changes consistent
with this WMP as staffing and budget allow.
B. RESILIENCY OF THE ELECTRIC GRID
The secondary goal of this WMP is to improve the resiliency of the electric grid. As part of the
development and on-going implementation of this plan, UEU will assess new industry practices
and technologies that will reduce the likelihood of an interruption (frequency) in service and
improve the restoration of service.
Other resiliency efforts include mitigating fire fuels in areas that are a threat to our facilities and
equipment along with reducing the chance that lives or property will be lost to wildfire.
Additionally, improved fire coordination will improve resiliency and help avoid the need for public
safety power shut off protocols during high fire threat weather. Fire fuels reduction and improved
fire response will be addressed in the UEU Wildfire Prevention Program.
C. WILDFIRE PREVENTION STRATEGIES & PROGRAMS [PRC-8387 (b)(2)(C)]
1. Strategies
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Ukiah Electric Utility Wildfire Mitigation Plan
7
The following strategies are part of this Plan and described in more detail in Section 5.
• VEGETATION MANAGEMENT
These strategies help to control vegetation near to UEU overhead transmission and
distribution lines so they better adhere to clearance specifications. They also include fire
fuels mitigation and other work to prevent the system from causing a fire and to protect
our system from fire.
• ENHANCED INSPECTIONS
These strategies consist of assessment and diagnostic activities as well as associated
corrective actions. The practices in this category aim to ensure all infrastructure is in
working condition and vegetation adheres to defined minimum distance specifications.
• SITUATIONAL AWARENESS
These strategies consist of methods to improve system visualization and awareness of
environmental conditions. The practices in this category aim to provide tools to improve
the other components of the plan.
• OPERATIONAL PRACTICES
These strategies consist of proactive, day-to-day actions taken to mitigate wildfire risks.
The practices in this category aim to ensure UEU is prepared in high-risk situations, such
as dry, windy environmental conditions.
• SYSTEM HARDENING
These strategies consist of system, equipment, and structure design and technical
upgrades that are identified by UEU’s engineering staff and implemented through the 5-
year Capital Improvement Plan. The practices in this category aim to improve system
hardening to prevent contact between infrastructure and fuel sources, such as vegetation
and animals. It also includes making the system more resilient to wildfire and other
disasters.
• PUBLIC SAFETY AND NOTIFICATION
These strategies will focus on ways to engage the community as partners in preventing
and identifying wildfire risk. They include improving outage notification and other items in
the interest of public safety.
• RECLOSING AND DEENERGIZATION
These strategies include discussion of de-energization as well as circuit reclosing.
• WILDFIRE RESPONSE & RECOVERY
These strategies consist of procedures to react to wildfire or other related emergency
conditions. The practices aim to formalize protocols for these situations, so UEU can
provide an adequate response and recovery.
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Ukiah Electric Utility Wildfire Mitigation Plan
8
• STAFFING & STAFF TRAINING
UEU will not be able to reduce the risk of wildfire without staff. Further, electric
department staffing must be maintained at appropriate levels with training to maintain
staff knowledge and preparedness. This may include cross training to build redundancies
within the department and from time-to-time succession planning for known and pending
retirements.
2. Programs
The strategies above will, as budgetary constraints and staffing permit, be developed and
implemented through the following programs and coordinated as part of this WMP and are
described in more detail in Section 5.
• UEU Wildfire Prevention Program - Appendix A
• UEU Distribution Capital Improvement Program
• COU Emergency Response Plan (EOP)
UEU Wildfire Prevention Strategies and Program Matrix
Wildfire
Prevention Plan
5-year Capital
Improvement Plan COU EOP
Vegetation
Management
x
Enhanced
Inspections
x x
Situational
Awareness
x x
Operational
Practices
x x
System
Hardening
x
Public Safety &
Notification
x x
Reclosing & De-
energization
x x x
Wildfire
Response &
Recovery
x x
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D. IDENTIFYING UNNECESSARY OR INEFFECTIVE ACTIONS
The final goal for this WMP is to measure the effectiveness of specific wildfire mitigation
strategies. UEU will assess the merits of modifications. This plan will also help determine if more
cost-effective measures would produce the same or improved results.
3. ROLES AND RESPONSIBILITIES [PRC-8387 (b)(2)(A)]
A. UEU GOVERNANCE STRUCTURE
This WMP is subject to the direct supervision by the Ukiah City Council (Council) and will be
implemented by the UEU Director (“Director”). The City of Ukiah, a general law city, has a City
Council - manager form of governance. The City Council is the Utility Commission for UEU.
B. ROLES AND RESPONSIBILITIES FOR PLAN APPROVAL AND EXECUTION
Approval and Public Input: Ukiah Electric Utility is under the governance of the Ukiah City Council.
Every revision of the Wildfire Mitigation Plan is approved by the City Council, at a scheduled City
Council meeting. Council meetings are public. The public can review the Staff Report and Wildfire
Mitigation Plan 72 hours in advance of the meeting and may provide written comment or attend
the meeting in person to be heard. The City Council will either adopt the Plan or provide additional
direction to the Staff during the meeting.
Executive Level Responsibility: The Director will oversee implementation and ensure that staff
follow procedures and protocols. Additionally, the Director, or designee, will manage the
execution of performance monitoring. This includes providing guidance to staff and leading the
development of reports. The staff responsible for each metric area will aggregate relevant metrics
at the direction of the Director.
Ukiah City Council
City Attorney City Manager
UEU
Director
Utility
Operations
Technical
Services Resources
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1. Program Owners: The table below outlines the current assignments and
are subject to change.
Program Owner
UEU Wildfire Prevention
Program
COU Fire Marshal’s Office and UEU
Director
UEU Distribution Capital
Improvement Program
UEU Director
COU EOP COU Office of Emergency Management
Coordinator
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2. Strategy Leads: The table below outlines the proposed assignments and
are subject to change.
Strategy Lead Personnel Key Technical Personnel
Vegetation Management Electric Superintendent Senior Electrical Engineer
Enhanced Inspections Electric Superintendent
Electrical Technicians
Senior Electrical Engineer
Electric Superintendent
Foreman
Electrical Technicians
Situational Awareness EU Director Senior Electrical Engineer
Electric Superintendent
Operational Practices Senior Electrical
Engineer Electric Superintendent
System Hardening Senior Electrical
Engineer
Senior Electrical Engineer
Electric Superintendent
Public Safety & Notification EU Director EU Program Coordinator
Management Analyst
Reclosing & De-energization Senior Electrical
Engineer
Senior Electrical Engineer
Electric Superintendent
Foreman
Wildfire Response & Recovery Electric Superintendent
COU Fire Chief
Senior Electrical Engineer
Line Foremen
C. COORDINATION WITH JOINT POLE INFRASTRUCTURE PROVIDERS
For joint pole fire prevention, UEU takes the lead role and informs the subordinate providers when UEU
identifies any compromised poles due to third-party attachments. UEU coordinates with communication
and electric infrastructure providers throughout the year when work on the system effects their
equipment and identifies safety issues. If UEU staff discovers a facility in need of repair owned by an
entity, UEU may issue a notice to repair to the facility owner and work to ensure that necessary repairs
are promptly completed. During emergencies, UEU assumes the primary role and informs providers
when there is damage or risk to their equipment.
D. COORDINATION WITH CITY OF UKIAH DEPARTMENTS Ukiah Valley
Fire Authority
The Ukiah Valley Fire Authority is the lead agency in cooperation with UEU for implementation of the
UEU Wildfire Prevention & Improved Communication Program. UVFA is the City’s lead for emergency
operations and directs UEU regarding public safety priorities.
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Ukiah Police Department
UEU coordinates with UPD and is subordinate for emergency and public safety issues. UEU will
work closely with the UPD for situational awareness and other public safety issues related to this
WMP.
Ukiah Public Works Department
UEU is investigating opportunities to harden the electrical system and increase survivability for
traffic control, water and wastewater infrastructures. During wildfires and other public safety
events, UEU will work closely with Public Works to ensure water/wastewater facilities and other
critical infrastructure have power. These facilities are not only critical for defending the City from
wildfire, but are essential for safe repopulation following any disaster. Additionally, the
Mendocino Transit Authority (MTA) is a critical operation for evacuations during emergencies and
will be part of planning and operational review process.
Ukiah Community Services Department
UEU is partnered with the COU Community Services Department as part of the UEU Wildfire
Prevention Program for fire fuels mitigation as well as other programs and projects.
Other COU Departments and Administration
UEU, as a member of the City of Ukiah Team, will work to ensure information regarding warnings,
alerts, and widespread outages are shared with other departments. The City’s Communications
Team will be an integral part of getting information out to the media and public and will be
coordinated with either and/or both the City’s Emergency Management Coordinator as well as
any Incident Command in place.
E. CAL OES STANDARDIZED EMERGENCY MANAGEMENT SYSTEM
As a utility department of the COU located in Mendocino County, UEU may participate in various
emergency operation centers depending on the situation and lead agency. As a local
governmental agency, COU has planning, communication, and coordination obligations pursuant
to the California Office of Emergency Services’ Standardized Emergency Management System
(“SEMS”) Regulations, adopted in accordance with Government Code section 8607. The SEMS
Regulations specify roles, responsibilities, and structures of communications at five different
levels: field response, local government, operational area, regional, and state. The COU maintains
a EOP that includes UEU. The COU works closely with Mendocino County to coordinate
emergency operations, including the Mendocino County Sherriff’s Office of Emergency Services
(OES).
The Mendocino County Sheriff's Office of Emergency Services (OES) coordinates with Federal,
State, and local agencies to prepare, respond, and recover from emergencies and natural
disasters.
• OES is responsible for maintaining and updating the County Multi Hazard Mitigation
Plan, which is an all-hazards plan for Mendocino County.
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• OES also coordinates and maintains the county Emergency Operation Center (EOC).
The EOC can be used during a major incident to carry out the principles of
emergency preparedness and emergency management between multiple agencies.
• The Office of Emergency Services provides technical advice to the Sheriff on local
emergency declarations and his direct link to the California Governor's Office of
Emergency Services during disasters or any other critical incident. In the event of a
major incident OES can work with CAL OES to obtain a Presidential proclamation.
• OES works closely with other local agencies assisting them in preparing emergency plans
and in disaster training. OES works as a point of contact for local agencies to the California
Governor's Office of Emergency Services.
Pursuant to this structure, UEU coordinates and communicates with the relevant local, state and
Federal agencies. This includes participating in City & County EOC exercises as well as providing
annual safety meetings. Pursuant to the Emergency Operations Program, an UEU EOC Liaison will
participate in the City or County EOC using the standardized Incident Command System (ICS).
4. WILDFIRE RISK AND RISK DRIVERS [PRC-8387 (b)(2)(J)]
This section of the WMP identifies, describes and prioritizes wildfire risks and drivers found within
UEU’s territory.
A. ENTERPRISE SAFETY AND WILDFIRE RISK METHODOLOGY [PRC-8387 (b)(2)(L)]
To ascertain the level of risk to our system, staff looked at our historic outages caused by
animals, birds, vegetation, car-pole accidents, and overhead equipment failures as a way to
assess wildfire risk. These events were selected because such events can create circumstances
such as wire down or sparking that can result in an ignition source. Additionally, UEU will review
historic fire records to see if there are other areas of risk that should be addressed.
B. SYSTEM AND OPERATIONAL RISK
UEU’s designs and constructs its electric facilities to meet or exceed the relevant federal, state,
or industry standards. UEU uses the CPUC General Order (GO) 95 as a key industry standard for
design and construction standards for overhead electrical facilities and, as such, meets or exceeds
all applicable standards in GO 95. Additionally, UEU monitors and follows, as appropriate, the
National Electric Safety Code.
Risk drivers associated with design, construction, operations, and maintenance, within our 4.3
square mile service territory include vegetation, overhead equipment, and operational work
practices in the CPUC Tier 2 high fire threat areas that account for approximately 10% of UEU’s
facilities.
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(a) Vegetation near UEU electric lines presents a risk for utility caused wildfires.
Mitigation of this risk is done through routine tree trimming and inspections.
As outlined in 5A, UEU meets or exceeds the CPUC’s GO95 requirements by
increasing the radial clearance of branches to 6 feet throughout the COU and
up to 12 feet in some areas adjacent to the Tier 2 high fire threat areas.
(b) Overhead utility equipment can present a risk of a utility caused wildfire.
Mitigation efforts include design standards, periodic review of equipment for
potential alternates. UEU will review design standards for equipment on a
yearly basis for possible modifications.
(c) Certain work practices or operations can increase the risk of ignition. To
mitigate, during red flag conditions, Staff will eliminate unnecessary activities
that could result in a utility caused wildfire. Additional inspections may be
performed during and after the conclusion of the red flag event.
C. GEOGRAPHICAL & CLIMATE RISK
Ukiah typically experiences cool, wet winters and hot, dry summers creating extreme fire weather
conditions especially from May through October. Daily temperatures during fire seasons (June-
October) can be above 90° Fahrenheit with a relative humidity of less than 30%. Wind conditions
throughout the year average 3-5mph, with gusts up to 35mph. Typical vegetation within UEU’s
service territory include various types of trees including redwood, oak, pine and fir trees as well
as annual grasses. Areas of dense brush and annual grasses are present, and result in high fire
danger and significant fires especially during wind events. These conditions combine to create
extreme fire danger. The risk of catastrophic wildfire in the area increases as the recent trend of
drought conditions continue. The west side of Ukiah presents a greater potential for wildfire and
is partially classified as a Tier 2 Wildfire Threat Area. Within the Utility’s service territory and
surrounding areas, the primary wildfire risks include:
a) Extended drought or periods of below average rainfall can increase dry vegetative
fuel loads, increasing wildfire risk. Prolonged drought can also impact and weaken
trees. The City’s vegetation management program identifies and catalogs tree
information, including species, estimated age, diameter, and height. The program
assesses diseased or dying trees and allows for removal. Routine visual inspections
allow the Utility to remain aware of this risk factor.
b) Vegetation type; The western hills area contains dense chaparral and mixed
hardwood forest, native trees such as California Bay Laurel, Black Oak with
significant poison oak and fern undergrowth. A shaded fuel break was constructed
along the base of the western hills along the entire length of the City to reduce fuel
loads and protect the community from wildfire risk.
c) Vegetation density in high fire threat areas increases the risk and speed of which
wildfire can spread. Increasing vegetation clearance from overhead power lines in
high fire threat and adjacent areas lowers the risk of wildfire.
d) Weather and periods of significant low humidity can dry vegetative fuels and
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increase the potential for ignition. The City monitors the National Weather Service
for alerts related to red flag warnings and weather events that could potentially
effect UEU’s service territory to ensure awareness of the elevated risk.
e) High winds and gusts can down trees, break branches or damage utility equipment.
The City monitors the National Weather Service for wind warnings and advisories
that affect UEU’s service territory. The increased vegetation clearing tin high fire
threat areas reduces the risk of ignition caused by these events.
f) Wildfire history in and around the Ukiah city limits is shown in Appendix C
D. CPUC HIGH FIRE THREAT DISTRICTS [PRC-8387 (b)(2)(K)
UEU will incorporate the California Public Utility Commission’s (CPUC) Fire Threat Map (Exhibit
A) into its construction, inspection, maintenance, repair, and clearance practices, where
applicable.
UEU reviews the CPUC Fire Threat Map annually to identify needed adjustments to hazard threat
levels due to changes in urban development and/or vegetation conditions. When adjustments
are identified, UEU collaborates with Ukiah Valley Fire Authority and City Departments and CAL
FIRE to update the CPUC Fire Threat Map data and UEU’s Fire Threat Map accordingly. The UEU’s
Fire Threat Map depicts the highest fire threat known.
5. WILDFIRE PREVENTION STRATEGY AND PROGRAMS
A. STRATEGY – VEGETATION MANAGEMENT [PRC-8387 (b)(2)(H)]
UEU meets or exceeds the minimum industry standard vegetation management practices. For
both transmission and distribution level facilities, UEU meets: (1) GO 95 Rule 35; and (2) the GO
95 Appendix E Guidelines to Rule 35 (See table below). These standards require significantly
increased clearances in the High Fire Threat areas. In identified high risk areas that boarder or
are close to Tier 2 wildfire threat areas, the radial clearance of branches or foliage from bare
conductors will be increased up to 12’, unless such aggressive trimming would cause fatal damage
to the tree or if the trimming would create adverse secondary consequences. The recommended
time-of-trim guidelines do not establish a mandatory standard but instead provide useful
guidance to utilities. UEU has developed a tree inventory to catalog existing trees and will use
specific knowledge of growing conditions and tree species to determine the appropriate time of
trim clearance in each circumstance. UEU performs this work with arborists and a contract for
tree trimming services as needed. Additionally, vegetation clearing is completed at the base of
poles to minimize potential sources of spread.
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GO 95
Guidelines to Rule 35
The radial clearances shown below are recommended minimum clearances that should be
established, at time of trimming, between the vegetation and the energized conductors and
associated live parts where practicable. Reasonable vegetation management practices may
make it advantageous for the purposes of public safety or service reliability to obtain greater
clearances than those listed below to ensure compliance until the next scheduled maintenance.
Each utility may determine and apply additional appropriate clearances beyond clearances
listed below, which take into consideration various factors, including: line operating voltage,
length of span, line sag, planned maintenance cycles, location of vegetation within the span,
species type, experience with particular species, vegetation growth rate and characteristics,
vegetation management standards and best practices, local climate, elevation, fire risk, and
vegetation trimming requirements that are applicable to State Responsibility Area lands
pursuant to Public Resource Code Sections 4102 and 4293.
Voltage of Lines
Radial Clearance of Bare
Line Conductors from Tree
Branches or Foliage
Radial clearances for any conductor of a line operating
at 2,400 or more volts, but less than 72,000 volts 4 feet
Radial clearances for any conductor of a line operating
at 72,000 or more volts, but less than 110,000 volts 6 feet
Radial clearances for any conductor of a line operating
at 110,000 or more volts, but less than 300,000 volts 10 feet
Radial clearances for any conductor of a line
operating at 300,000 or more volts 15 feet
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In addition, UEU Wildfire Prevention Program (Appendix A) will include the following
enhancements
• No vertical coverage allowed above UEU transmission lines;
• Provide vegetation control in a 30-foot perimeter around the Power Plant and substations
conductors.
• For public land, provide easement clear from ground to sky adjacent to UEU facilities,
unless to do so would likely result in adverse consequences;
• Work with adjacent customers to get approval for wider clearance on their land. This
could include tall, diseased, leaning trees that appear to be at risk of falling into our lines.
• Perform additional vegetation removal for fuels reduction in the easement on an annual
rotation to ensure CPUC recommended clearances are maintained based on the fire
hazard zone where each transmission and distribution line is located;
• Consider undergrounding areas where heritage trees are prevalent.
B. STRATEGY - ENHANCED INSPECTIONS [PRC-8387 (b)(2)(I)
Inspections play an important role in wildfire prevention. UEU currently follows the inspection
cycles outlined in California General Order 95 and General Order 128. UEU’s current inspection
activities incorporate several components including annual infrared (IR) patrol of overhead lines
and substations, inspection of wood poles, 115 KV lines and GIS data collection and sharing. All
patrols and inspections are completed by Journeyman Lineman and documented outlining
descriptions of problems found and any action taken to ensure any issues are addressed in a
timely manner. If the issues cannot be addressed immediately, work orders are developed and
given a priority level with a date for completion. UEU schedules additional patrols in and near
the Tier 2 fire threat areas every spring to evaluate any issues prior to fire season. These patrols
are documented and addressed in the same manner as the others. Should a critical weather
event or ignition happen, inspections would be completed prior to re-energization of any circuit.
Additionally, UEU has implemented the use of unmanned aerial vehicles with IR capability. The
frequency of inspections will be increased in the high fire threat areas and when storms or other
disasters have significantly impacted our system.
C. STRATEGY - SITUATIONAL AWARENESS
Presently UEU is evaluating to upgrade an automated control management system that can be
used during outages. UEU is also investigating advanced metering infrastructure (AMI)
technology that has the ability to track customer outages as part of an Outage management
System. These systems have not been implemented as of 2025, however AMI is included in the
FY25/26 and FY26/27 CIP.
Other efforts will include the following technology in collaboration with Ukiah PD and Ukiah
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Valley Fire Authority:
• Use unmanned aerial vehicles during high fire threat days for early detection, infrared
inspection of hard-to-reach areas, and other uses in the interest of public safety;
• Communication system upgrades for wildfire and disaster response and recovery;
• Customer reporting tools for safety issues.
D. STRATEGY - OPERATIONAL PRACTICES
UEU will operate the system in a manner that will minimize potential wildfire risks including
taking all reasonable and practicable actions to minimize the risk of a catastrophic wildfire caused
by UEU electric facilities. UEU will take corrective action for deficiencies when the staff witnesses
or is notified of improperly install or maintained fire protection measures. In addition to those
general principles, several new operational practices will help reduce the risk of wildfire and
improve the response time in the event of a fire including:
• During high wildfire, threat periods (red flag warnings) perform only essential work and
light work that can be completed while performing observations in areas of concern.
Staff may be placed at Orchard substation and Mendocino Hydroelectric power plant
with an electrical technician or lineman, posting linemen in various parts of the city
where the fire danger is higher, and having other field personnel patrolling the city. All
personnel will directly report to Fire/Police any hazardous observations. All available
UEU Staff placed on standby.
• Collect and maintain wildfire and system data necessary for the implementation and
evaluation of this Wildfire Mitigation Plan.
E. STRATEGY - SYSTEM HARDENING
UEU’s electric facilities are designed, constructed, and maintained to meet or exceed the relevant
federal, state, or industry standard. UEU treats CPUC General Order (GO) 95 as a key industry
standard for design and construction standards for overhead electrical facilities. UEU meets or
exceeds all standards in GO 95. Additionally, UEU monitors and follows, as appropriate, the
National Electric Safety Code. In addition to standards, UEU develops a 5-year capital
improvement plan that is considering some or all of the following:
• Addition of remote-controlled field reclosers possibly with arc detection technology;
• Clearing poles with operating devices of flammable vegetation around them with a
radius of 12’. Perform this for every wood pole with operating devices in the system
for resiliency;
• Provide or clear additional access paths along power line easements and to ensure
access and ability to perform maintenance.
• As 115KV transmission poles reach end of useful life for Tier 2 areas, replace with steel
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poles in kind.
• Engineering – Revise construction standards to implement arc suppression components,
raptor framing, squirrel guards, tree wire, lightening arresters, and arc suppression fusing.
• Create design standards for new equipment for remote controlled reclosers and
implement into the SCADA system.
• Convert overhead lines to underground as feasible and economic;
• Alternative Technologies- UEU will consider the feasibility of implementing alternative
technologies, such as wire-break sensing and arc detection technology, as they become
available and cost-effective.
• Replacement of overhead fuses with current limiting, non-arcing models in Tier 2 areas.
F. STRATEGY - PUBLIC SAFETY AND NOTIFICATION
The City will coordinate with Ukiah Valley Fire Authority (UVFA) and the Ukiah Police Department
(UPD), the City Office of Emergency Management, and the County Office of Emergency Services
during emergencies or large-scale outages, utilizing established emergency communication
protocols to support outreach and notifications to vulnerable populations.
Customer notification is a vital component of the City’s Wildfire Mitigation Plan. The process
begins with customer education and continues with timely updates when weather conditions
elevate wildfire risk. Educational outreach will be conducted primarily through printed materials,
the City’s website, and social media platforms.
Should it be necessary to de-energize all or part of the system due to extreme conditions, real
time updates will be delivered through social media and other technology tools accessible to City
staff. Notifications will be coordinated through the City Manager’s Office, the City’s Emergency
Operations Center (EOC), or other available resources.
The City will make efforts to communicate directly with critical facility operators, such as
hospitals, emergency centers, schools, and public agencies prior to any de-energization that will
impact their electric service.
G. STRATEGY - RECLOSING AND DEENERGIZATION
UEU has prioritized monitoring local and real-time conditions to make proactive decisions
regarding power shutoffs and re-energizations. UEU leverages its compact service territory and
advanced strategies for ongoing risk assessment and real-time monitoring of local weather, ground
conditions, and other system threats. This approach allows UEU to be more responsive to actual
hazards, ensuring that power shutoffs are enacted timely and in consultation with the City’s Office
of Emergency Management, Ukiah Valley Fire Authority, Ukiah Police Department, Cal Fire, and
other public safety service partners. This approach is used for the following reasons:
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• Our service territory is only 4.3 square miles and relatively compact and visible with
proper technology;
• UEU expanded wildfire mitigation activities, including enhanced vegetation
management and undergrounding beyond the Tier 2 threat areas in an effort to
prevent any ignitions near the higher threat areas;
• Over 50% of the City’s 77 miles of distribution is underground;
• All law enforcement, fire and hospital facilities are within Tier 1 boundaries;
• Turning off the power in response to regional forecasts and other limited conditions,
rather than localized, real time observations, could negatively affect a large portion
of UEU’s small service territory. negatively impact ;
• Real-time information from staff located in areas identified as at risk of being subject
to extreme weather conditions;
• UEU may disable automatic reclosing, enable fast-trip protection, or both, on circuits
that traverse Tier 2 areas or are considered a fire risk when local conditions indicate it
is necessary;
• We plan to use system hardening, situational awareness, vegetation management and
the other strategies to avoid shutting off power.
For public safety, City staff may proactively de-energize all or portions of the City’s electric
distribution system. De-energization of City power lines may occur due to one or more of the
following conditions:
1. Upon the request of Ukiah Valley Fire Authority, Ukiah Police Department, Cal Fire or
other State or local public safety agencies.
2. When energized power lines are subject to high winds or other weather or atmospheric
conditions that may create a substantial public safety risk.
3. When real time information from qualified City field staff indicated that wind driven
vegetation or other combustible debris are threatening City owned electric utility
equipment.
4. When PG&E de-energizes the City’s transmission source. The City has no control over
PG&E’s decision to de-energize Ukiah’s transmission source.
As time permits, de-energization of City owned power lines will be coordinated between the City
Manager’s Office, Electric Department, and all City Public Safety Departments. The decision to
de-energize City owned power lines will be communicated to the City Manager’s Office as soon
as practical.
H. STRATEGY - WILDFIRE RESPONSE & RECOVERY
• During a high fire threat event, stage fire protection equipment in a ready status and the
COU EOC on standby;
• Staff critical assets for coverage and necessary shift changes during fire events;
• Wildfire Response: Execute the City’s EOP
• The City of Ukiah Electric Utility is a member of the California Utility Emergency
Association, which plays a key role in ensuring communications between utilities during
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emergencies including mutual aid. UEU also participate in the Western Energy
Institute’s Western Region Mutual Assistance Agreement, which is a mutual assistance
agreement covering utilities across several western states.
I. PROGRAM – UEU WILDFIRE PREVENTION PROGRAM Appendix A
J. PROGRAM – UEU Capital Improvement Plan
K. PROGRAM – COU EMERGENCY OPERATIONS PLAN
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6. COMMUNITY OUTREACH AND EDUCATION
COU, UVFA, UPD and UEU will maintain a proactive outreach and education strategy to create
public awareness of fire threats, fire prevention, and available support during a wildfire or large
power outages. Prior to an emergency, communication will include regular messages related to
wildfire prevention, such as right-of-way management, tree trimming, line inspection, or other
relevant topics. Methods of communication will include newsletters (Power Line Newsletter),
website updates, social media posts, and public service announcements.
7. RESTORATION OF SERVICE [PRC-8387 (b)(2)(M)]
In the event of a wildfire or other emergency event, UEU will staff up to coordinate activities to
restore service. UEU will restore power, following an event, in cooperation with UVFA, UPD, and
COU Departments.
UEU management will oversee restoration and response activities. If additional staff is needed,
UEU may leverage mutual aid agencies, other City of Ukiah staff, and local aid organizations. The
utility may also engage contractors on an as-needed basis.
The following describes the steps typically taken to begin the restoration process:
Assessment. UEU crews must patrol each line segment to determine the extent of damage that
has occurred. The patrol involves assessing equipment access issues, any cleanup/debris removal
issues and determining personal protective equipment requirements for the crews. UEU works
with the local agency in charge of the fire to access impacted areas as soon as the area is deemed
safe by fire officials.
Planning. After initial assessment, UEU supervisors, managers and engineers meet to plan the
needed work. The team will work with system operations to prioritize the restoration efforts,
targeting the circuits that serve the most critical infrastructure needs.
Mobilize. Based on the size and complexity of the rebuild/restoration efforts, UEU will coordinate
the crews and material needs internally if possible. Mutual aid and contractors may be used on
an “as needed” basis to provide additional support. Though UEU maintains a material vendor list
and has contracts it can draw on for labor and material needs; though in instance of widespread
catastrophic damage necessary materials and labor could experience shortages that may delay
work.
Rebuild. The rebuild effort lead by UEU will commence as soon as areas become safe and
accessible. The initial efforts will be to get the lines up and restore the damaged circuits.
Depending on the extent of damage, demolition may be performed concurrently or after crews
start installing new facilities. UEU will incorporate new materials and technologies as indicated
and available.
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Restore. UEU, mutual aid, or contract crews will restore electric services to homes and businesses
as soon as possible after the wildfire. Depending on the extent of damage, residential and
business customers may have to perform repairs on their facilities and pass inspections by local
agencies prior to having full electric service restored.
In most cases, the following restoration priorities will be followed depending on the specific
incident and available resources:
• Public safety in the affected areas;
• Worker safety in performing the restoration work;
• Life-support or critical customers;
• Critical infrastructure Hospitals, Key medical, City & County facilities and accounts;
Sheriff’s Department and jail, City Police and Fire Departments, other key utility
facilities (e.g., water, sewage, gas, citywide communications), Incident Command Site
or Base Camp, Incident Evacuation Centers, local broadcast and radio Stations, etc.);
• Major commercial activities/accounts critical to continuity of community services (e.g.,
gas stations, food stores, home supply stores, repair shops, eateries and lodging
facilities, financial institutions, etc.;
• Reduce the total number of customers affected;
• Reduce the length of time customers have been without power.
In directing restoration efforts to best achieve the above priorities, UEU Operations Group
personnel will generally find it most efficient to dedicate restoration resources to the following
types of facilities in the following order of priority to optimally restore electric services:
• Transmission circuit (115 kV);
• Substation and Mendocino Power Plant Facilities;
• Distribution circuits (600 Amp -12 kV);
• Distribution feeders (200 Amp – 12 kV);
• Distribution transformers;
• Service lines.
8. EVALUATION OF THE PLAN [PRC-8387 (b)(2)(N)]
A. METRICS FOR MEASURING PLAN PERFORMANCE [PRC-8387 (b)(2)(D)]
The purpose of the WMP is to reduce wildfires caused by utility equipment and the incident rate
of utility caused wildfires as the primary metric. Other metrics exist to determine if the risk of
wildfire is being reduced. Five primary metrics are identified and will be used to measure the
effectiveness of UEU’s WMP. Note that SP 901 requires consideration of how previous versions
of the WMP’s metrics have informed the current WMP. Two metrics were originally used in the
WMP during years 2020 and 2022; Fire Ignitions and Wires Down. UEU felt that the two original
metrics were not sufficient to adequately assess the performance of the plan therefore, for the
2023 WMP update, UEU has added additional metrics to increase oversight into potential ignition
sources.
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Metric 1: Fire Ignitions
For purposes of this metric, a fire ignition is defined as follows:
a) UEU facility was associated with the fire;
b) The fire was self-propagating and of a material other than electrical and/or
communication facilities;
c) UEU has knowledge that the fire occurred.
In future Wildfire Mitigation Plans, UEU will provide information on any known ignitions. The
table below provides a summary of known ignitions.
The intent of this metric is to review and investigate equipment that due to its design, age,
construction, or condition should be replaced to reduce the risk of wildfire. There was one
ignition in 2019 outside of the fire threat area due to a failed porcelain insulator that ignited a
rosemary bush at the base of a pole, and it was extinguished before traveling more than one
linear meter from the ignition point. This ignition did not meet the City’s definition of ignition
in the 2020 WMP. The definition was revised in the 2023 WMP to include all ignitions,
regardless of the distance of travel. In 2023, a grass fire was started in the Tier 1 area due to a
vehicular accident. The fire was contained quickly.
Metric 2: Wires Down
The second metric is the number of distribution and transmission wires downed within UEU’s
service territory. For purposes of this metric, a wire down event includes any instance where an
electric transmission or primary distribution conductor falls to the ground or onto a foreign object.
UEU will divide the wires down metric between wires down inside and outside of the High Fire
Threat District. UEU will not normalize this metric by excluding unusual events, such as severe
storms. Instead, UEU will supplement this metric with a qualitative description of any such unusual
events. The table below summarizes known instances of wires down.
Ignitions Caused by Utility Equipment
Year UEU Territory Inside
Tier 2 Threat Area
UEU Territory
Outside FT Area
2020 0 0
2021 0 0
2022 0 0
2023 0 1*
2024 0 0
* 2023 Grass fire caused by vehicular accident resulting in significant damage to pole and subsequently wire down.
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The 2024 wire down incident occurred when a connection to 6 solid copper wire burned off and
dropped the wire to the ground. UEU is working to replace all 6 solid copper wire on the system
due to the age of the wire.
Metric 3: Inspection Records and Maintenance
System inspections and timely maintenance is one of the leading methods to improve system
safety and reliability. UEU follows GO 95 and GO 165 for inspection schedules and performs
additional patrols of overhead lines in high fire threat areas yearly, beginning in the spring of each
year. Needed maintenance or repairs identified during these inspections will be tracked and given
priority in the work schedule.
Inspection Records
Year Grids - Completed Patrols Grids Completed - Detailed
2020 27 27
2021 27 0
2022 27 0
2023 0 0
2024 18 0
Metric 4: Vegetation Management
UEU maintains proper vegetation clearance from utility lines with the assistance of qualified high-
Wire Down
Year UEU Territory Inside
Tier 2 Threat Area
UEU Territory
Outside FT Area
2020 0 0
2021 0 0
2022 0 0
2023 0 1*
2024 1 0
* 2023 Grass fire caused by vehicular accident resulting in significant damage to pole and subsequently wire down.
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voltage tree trimming contractors. The contractors work under the direction of the utility’s
Superintendent to ensure that proper clearance is met. Vegetation management is completed on
a yearly basis. All 27 Grids in UEU’s service territory are trimmed every year. In 2024, enhanced
vegetation management was completed in areas adjacent to the Tier 2 wildfire threat area as part
of the grant funding obtained for wildfire mitigation.
Metric 5: Overhead Equipment Failures
The failure of overhead utility equipment can be a source of ignition. This metric will provide the
data to recognize any patterns that can be identified to ensure that equipment is replaced
proactively. The number of failures will be reported annually.
B. IMPACT OF METRICS ON PLAN
In the initial years, UEU anticipates that there will be relatively limited data gathered through these
metrics. However, as the data collection history becomes more robust, UEU will be able to identify
areas of its operations and service territory that are disproportionately impacted. UEU will then
evaluate potential improvements to the plan.
C. MONITORING AND AUDITING THE PLAN
Review of this WMP will occur annually and any lessons learned will have the highest priority for
improving steps in the plan, any reference programs, and the process for implementation. UEU
will present this plan to the Ukiah City Council on an annual basis. The comprehensiveness of
this WMP will be assessed by and independent evaluator with experience in assessing the safe
operation of electrical infrastructure. The independent evaluator shall issue a report that will be
presented to the Ukiah City Council and be made available on the City’s Website.
D. IDENTIFYING AND CORRECTING DEFICIENCIES IN THE PLAN
Overhead Equipment Failure
Year UEU Territory Inside
Tier 2 Threat Area
UEU Territory
Outside FT Area
2020 2 1
2021 0 0
2022 0 1
2023 1 1
2024 0 0
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UEU staff and qualified external stakeholders are encouraged to identify Wildfire Mitigation Plan
deficiencies or potential deficiencies to the Electric Utility Director as soon as possible when
observed. The Electric Utility Director shall evaluate each reported deficiency and, if the
deficiency is determined to be a valid plan deficiency, it shall be entered into a log with the
following information:
• Date the deficiency was discovered;
• Description of the deficiency;
• Source identifying the deficiency (e.g., Internal Audit);
• Priority based on deficiency severity;
• Assigned corrective action including the date when it must be completed by;
• Assigned staff responsible for completing the corrective action;
• Date corrective action completed.
The Electric Utility Director will go over the log at regularly scheduled Leadership and Supervisor
Meetings.
During the 2023, major revision of UEU’s WMP, it was determined that the original metrics
implemented in the original WMP were not sufficient and needed to be reviewed to ensure that
the WMP met UEU’s high standards of service. Additional metrics with data from the 2020-2022
years were added to the 2023 revision of the plan and will continue to be monitored.
E. MONITORING THE EFFECTIVENESS OF INSPECTIONS
UEU will perform inspections on either an annual, 5-year or 10-year cycle, based on GO 95 and
GO 165 or fire mitigation recommendations. Any areas found that need improvement or appear
hazardous will be documented with a work order, given a priority, and the work order will be
tracked. When completed the work order will have a close date.
The Electric Utility Director will assign qualified internal staff or engage a third party to review
and audit the equipment and line inspection programs called out in the Wildfire Mitigation Plan
after the completion of the first six months of the plan. The assigned auditor will:
• Review records for the inspection programs;
• Interview staff performing inspections to assess their knowledge of the
inspection programs;
• Monitor staff performing inspection activities;
• Review deficiencies noted in the programs;
• Identify systemic issues or problems;
• Note the timeliness of corrective actions;
• Pick a random sample of some completed corrective actions and verify the
effectiveness of the corrective actions; and
• Issue a written report of findings.
The Superintendent of Utility Operations will review the audit findings and assign corrective
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action as applicable. A copy of the audit report will be routed to the Director.
9. INDEPENDENT AUDITOR
Public Utilities Code section 8387(c) requires UEU to contract with a qualified independent
evaluator with experience in assessing the safe operation of electrical infrastructure to review and
assess the comprehensiveness of this Wildfire Mitigation Plan.
UEU had the Plan reviewed using Power Engineers in June of 2020 following initial approval of the
City Council in November 2019.
The report from the independent evaluator is available on UEU’s website. The results of the
independent evaluator were presented to the Ukiah City Council at a public meeting on June 17,
2020.
Subsequent revisions of the WMP, including the 2023 major update will be presented to the Ukiah
Valley Fire Chief to evaluate the plan. The Fire Chief’s comments will be treated as an independent
auditor and will be incorporated, as needed, into future revisions.
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Appendix A
Ukiah Electric Utility Wildfire Prevention Program
1. Introduction
A. Purpose
The purpose of the Ukiah Electric Utility (UEU) Wildfire Prevention Program is to
establish a framework for the electric utility to conduct an effective, coordinated
program to prevent catastrophic impacts to its infrastructure from wildfire. This
program is a significant component of the UEU Wildfire Mitigation Plan required by
SB901. The Program aims to prevent the start of wildfires from utility operations in and
around the City of Ukiah.
B. Goals & Objectives
a. Prevent electric utility caused wildfire by identifying hazards that pose a
potential threat of ignition.
b. Prioritize prevention efforts by increasing inspections on overhead lines in tier 2
fire threat areas.
c. Improve and increase fuel reduction activities conducted during inspections.
d. Develop enhanced inspection techniques using Infrared Technology.
e. Develop a drone inspection program for overhead lines.
f. Create community awareness for utility wildfire prevention.
2. Strategy/Scope of Work
A. Detailed Corrective Maintenance Program Inspections
UEU performs a service territory-wide inspection of its electric distribution system on
inspection cycles outlined by General Order 95 (GO95) and General Order 128 (GO128).
In general, utilities must patrol their systems once a year in urban areas and conduct
detailed inspections at a minimum of every three to five years. These inspections help
mitigate wildfire risk by providing additional information about the electric distribution
system and conditions that could result in ignition.
UEU will implement a detailed inspection of facilities in the Tier 2 areas of the City on an
annual basis, in late spring, and expanding the inspections to include additional fuels
reduction and vegetation management in mid-summer. The following resources will be
used to accomplish this:
• UEU-CPUC Fire Threat Map
• Department Inspection Checklist
As part of its efforts to make its electric system more resistant to wildfires, UEU
designed and actively maintains a vegetation management program aimed at keeping
trees and brush clear of power lines. In areas where current GO95 rules are currently
met, UEU is evaluating and assessing areas where vegetation management may need to
exceed GO95 requirements, eliminating vegetation overhang near power lines and
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increasing the clearance distances. In identified high risk areas that boarder or are
close to Tier 2 wildfire threat areas, the radial clearance of branches or foliage from
bare conductors will be increased to 12’.
UEU’s strategy for conducting its vegetation management program focuses on annual,
routine inspections. In 2020, UEU began an electronic tree database to project growth
and cycles of trimming needed to maintain clearances. The database includes
information pertaining to the tree including species, height, diameter, growth rate and
clearance. This history provides UEU information on trimming cycles and which trees
require work annually.
UEU’s vegetation management operations are conducted in compliance with the City’s
Tree Management Guidelines and the City’s Landmark Tree Program Guidelines and
Policies. All debris associated with pruning operations are chipped and recycled.
B. UEU piloted a program utilizing infrared (IR) inspections for overhead distribution
equipment in 2019 to identify potential issues on electrical equipment and connections
that are not identifiable during visual inspections. These issues could potentially lead to
wire down or result in ignition sources on the system. The program proved to be
extremely successful identifying several instances that would have resulted in
significant outage time and lead the Utility to extend the inspections to include
underground facilities. Due to the success of the IR Pilot, UEU intends to create a
formalized program for periodic IR inspections. The program will include the assembly
of a thermography team that will be responsible for performing quality checks on
equipment and facilities. These inspections will initially be performed annually in the
high fire threat areas. Frequency of these inspections will be evaluated to determine if
yearly inspections are warranted.
C. UEU has enhanced its existing inspection efforts by implementing and utilizing drones.
In spring of 2022, UEU began IR inspections using a drone, providing an up close look at
the system infrastructure. This innovative technology is capable of capturing imagery
from multiple angles, including above and allows qualified personnel to gain visual
perspective that cannot be gained from ground inspections. The images and data
obtained by these inspections will be evaluated by engineering staff to assess risk,
determine trends and patterns of infractions. Drone technology has the potential to
rapidly detect problems before they become a safety issue.
D. UEU will coordinate with the City Manager’s office to educate the public on the UEU’s
wildfire prevention activities. Dissemination of information will be done through a
variety of channels such as UEU’s quarterly newsletter, Facebook and the City’s
website.
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Esri, Garmin, GEBCO, NOAA NGDC, and other contributors
State of California - Public Utilities Commission
CPUC Fire-Threat Map Adopted by CPUC January 19, 2018
µ0 30 60 90 12015Miles
For more information about the data and map depicted, or other matters related to Utility wildfire safety, please contact Terrie Prosper at Terrie.Prosper@cpuc.ca.govBasemap sourced from ESRI (World Oceans).
The data portrayed in the CPUC Fire-Threat Map were developed under Rulemaking 15-05-006,following procedures in Decision (D.) 17-01-009, revised by D.17-06-024, which adopted a work plan forthe development of a utility High Fire-Threat District (HFTD) for application of enhanced fire safetyregulations. The aforementioned decisions ordered that the HFTD be comprised of two individual mapproducts. One of those map products is this CPUC Fire-Threat Map. The CPUC Fire-Threat Map depictsareas where enhanced fire safety regulations found in Decision 17-12-024 will apply. The final CPUC Fire-Threat Map was submitted to the Commission via a Tier 1 Advice Letter that was adopted by theCommission's Safety and Enforcement Division (SED) with a disposition letter on January 19, 2018. Alldata and information portrayed on the CPUC Fire-Threat Map are for the expressed use called out inD.17-12-024, and any other use of this map are not the responsibility or endorsed by the Commission orit's supporting Independent Review Team.
Fire-Threat Areas
Tier 2 - Elevated
Tier 3 - Extreme
Counties
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City of UkiahLEGEND:
1940-1980 1980-2000 2000-2020 2023-
Appendix C - UEU Wildfire Mitigation Plan
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Ukiah Electric Utility
20254
WILDFIRE
MITIGATION
PLAN
Attachment 2
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Ukiah Electric Utility Wildfire Mitigation Plan
2
TABLE OF CONTENTS
1. OVERVIEW - WILDFIRE MITIGATION PLAN .......................................................................... 4
A. POLICY STATEMENT ................................................................................................ 4
B. PURPOSE .................................................................................................................... 4
C. ORGANIZATION ....................................................................................................... 5
D. DEFINITIONS AND ACRONYMNS ........................................................................... 5
2. OBJECTIVES OF THE WILDFIRE MITIGATION PLAN .............................................................. 6
A. MINIMIZING SOURCES OF IGNITION ....................................................................... 6
B. RESILIENCY OF THE ELECTRIC GRID ......................................................................... 6
C. WILDFIRE PREVENTION STRATEGIES & PROGRAMS ............................................... 6
D. IDENTIFYING UNNECESSARY OR INEFFECTIVE ACTIONS ..................... 8IDENTIFYING
UNNECESSARY OR INEFFECTIVE ACTIONS ............................................................... 9
3. ROLES AND RESPONSIBILITIES .............................................. 9ROLES AND RESPONSIBILITIES
........................................................................................................................................... 10
A. GOVERNANCE STRUCTURE........................................... 9GOVERNANCE STRUCTURE
............................................................................................................................... 10
B. ROLES AND RESPONSIBILITIES FOR PLAN EXECUTION9ROLES AND RESPONSIBILITIES
FOR PLAN EXECUTION ........................................................................................... 10
C. COORDINATION WITH JOINT POLE INFRASTRUCTURE PROVIDERS11COORDINATION
WITH JOINT POLE INFRASTRUCTURE PROVIDERS ................................................. 12
D. COORDINATION WITH CITY OF UKIAH DEPARTMENTS11COORDINATION WITH CITY
OF UKIAH DEPARTMENTS...................................................................................... 12
E. CAL OES STANDARDIZED EMERGENCY MANAGEMENT SYSTEM ............. 12CAL OES
STANDARDIZED EMERGENCY MANAGEMENT SYSTEM ........................................ 13
4. WILDFIRE RISK AND RISK DRIVERS .............................. 13WILDFIRE RISK AND RISK DRIVERS
........................................................................................................................................... 14
A. ENTERPRISE SAFETY AND WILDFIRE RISK METHODOLOGY ... 13ENTERPRISE SAFETY
AND WILDFIRE RISK METHODOLOGY .................................................................... 14
B. SYSTEM AND OPERATIONAL RISK ..................... 13SYSTEM AND OPERATIONAL RISK
............................................................................................................................... 14
C. GEOGRAPHICAL & CLIMATE RISK ..................... 14GEOGRAPHICAL & CLIMATE RISK
............................................................................................................................ 15
D. CPUC HIGH FIRE THREAT DISTRICTS .............. 15CPUC HIGH FIRE THREAT DISTRICTS
............................................................................................................................... 16
5. WILDFIRE PREVENTION STRATEGY AND PROGRAMS . 15WILDFIRE PREVENTION STRATEGY
Formatted: Centered
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AND PROGRAMS ............................................................................................................. 16
A. STRATEGY – VEGETATION MANAGEMENT................... 15STRATEGY – VEGETATION
MANAGEMENT ...................................................................................................... 16
B. STRATEGY - ENHANCED INSPECTIONS ...... 17STRATEGY - ENHANCED INSPECTIONS
............................................................................................................................... 18
C. STRATEGY - SITUATIONAL AWARENESS .. 17STRATEGY - SITUATIONAL AWARENESS
............................................................................................................................... 18
D. STRATEGY - OPERATIONAL PRACTICES ..... 18STRATEGY - OPERATIONAL PRACTICES
............................................................................................................................... 19
E. STRATEGY - SYSTEM HARDENING .................... 18STRATEGY - SYSTEM HARDENING
............................................................................................................................... 19
F. STRATEGY - PUBLIC SAFETY AND NOTIFICATION19STRATEGY - PUBLIC SAFETY AND
NOTIFICATION ....................................................................................................... 20
G. STRATEGY - RECLOSING AND DEENERGIZATION ..... 19STRATEGY - RECLOSING AND
DEENERGIZATION .................................................................................................. 20
H. STRATEGY - WILDFIRE RESPONSE & RECOVERY 19STRATEGY - WILDFIRE RESPONSE
& RECOVERY .......................................................................................................... 21
I. PROGRAM – UEU WILDFIRE PREVENTION PROGRAM……………………………………...
20PROGRAM – UEU WILDFIRE PREVENTION PROGRAM……………………………………...
22
J. PROGRAM – UEU 5-YEAR CAPITAL IMPROVEMENT PLAN ................................... 20
............................................................................................................................... 22
K. PROGRAM – COU EMERGENCY OPERATIONS PLAN ................. 20PROGRAM – COU
EMERGENCY OPERATIONS PLAN ........................................................................... 22
6. COMMUNITY OUTREACH AND EDUCATION 21COMMUNITY OUTREACH AND EDUCATION
........................................................................................................................................... 23
7. RESTORATION OF SERVICE ...................................................... 21RESTORATION OF SERVICE
........................................................................................................................................... 23
8. EVALUATION OF THE PLAN ...................................................... 22EVALUATION OF THE PLAN
.............................................................................................................................................. 24
A. METRICS FOR MEASURING PLAN PERFORMANCE ..... 22METRICS FOR MEASURING
PLAN PERFORMANCE ............................................................................................ 24
B. IMPACT OF METRICS ON PLAN ............................. 24IMPACT OF METRICS ON PLAN
............................................................................................................................... 27
C. MONITORING AND AUDITING THE PLAN24MONITORING AND AUDITING THE PLAN
............................................................................................................................... 27
D. IDENTIFYING AND CORRECTING DEFICIENCIES IN THE PLAN ... 24IDENTIFYING AND
CORRECTING DEFICIENCIES IN THE PLAN .............................................................. 27
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E. MONITORING THE EFFECTIVENESS OF INSPECTIONS .............. 25MONITORING THE
EFFECTIVENESS OF INSPECTIONS .......................................................................... 28
9. INDEPENDENT AUDITOR ............................................................ 26INDEPENDENT AUDITOR
........................................................................................................................................... 29
10. APPENDICIES ………………………………………………………………………………………………………………..
2729
A. WILDFIRE PREVENTION PROGRAM………………………….……………………………………...
2729
B. CPUC FIRE THREAT MAP
C. LOCAL WILDFIRE HISTORY MAP
1. OVERVIEW
A. POLICY STATEMENT
Ukiah Electric Utility has been operating its electric system for over one-hundred years. Public
and employee safety is paramount in the operation, construction and maintenance of the electric
system. Given recent, catastrophic wildfires in California, the state passed Senate Bill (SB) 901 in
September 2018 requiring every publicly owned utility to construct, maintain, and operate its
electric facilities in a manner that reduces the risk of utility caused fires. Assembly Bill (AB) 1054
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by Assemblyman Holden amended SB901 with the requirement that every publicly owned utility
must prepare and present a Wildfire Mitigation Plan (WMP) to its governing body annually and
file the plan with the newly created California Wildfire Safety Advisory Board. SB901 requires the
WMP’s to incorporate key components that are foundational to reducing the risk of utility caused
wildfires.
The risk of wildfire continues to be a top concern for the community of Ukiah. The increased risk
of devastating wildfires coupled with increased housing in and adjacent to wildland urban
interfaces (WUI) requires Ukiah Electric Utility to continually rethink past operational procedures,
construction standards, and develop new ways to improve the record of safe and reliable electric
service.
Portions of Ukiah Electric Utility’s (UEU) electrical infrastructure is located in and adjacent to
California Public Utilities Commission (CPUC) designated Tier 2 wildfire threat areas. Ukiah
Electric Utility’s overarching goal is to provide safe, reliable, and affordable electric service to its
local community. In order toTo meet this goal, UEU constructs, maintains, and operates its
electrical lines and equipment in a manner that minimizes the risk of catastrophic wildfire posed
by its electrical lines and equipment.
This document is Ukiah Electric Utility’s Wildfire Mitigation Plan developed in response to the
requirements of SB901 and provdes City staff with a guideline to implement and track efforts to
reduce utility caused wildfires. .
B. PURPOSE OF THE WILDFIRE MITIGATION PLAN
This Wildfire Mitigation Plan (WMP) describes the range of activities that UEU is taking or
considering, to mitigate the threat of powerline ignited wildfires, including its various programs,
policies, and procedures. This plan complies with the requirements of Public Utilities Code section
8387 for publicly owned electric utilities to prepare a wildfire mitigation plan by January 1, 2020,
and annually thereafter. The Plan will be iterative, promote continuous improvement year-over-
year, and represent best efforts to implement industry best practices in a prudent and reasonable
manner.
UEU is a department within the City of Ukiah. For wildfire prevention and response, UEU is
subordinate to the Ukiah Valley Fire Authority (UVFA) and the City of Ukiah Police Department
(UPD).
The City of Ukiah adopted an Emergency Operations Plan (EOP) in 2021 and the Building
Community Preparedness and Resilience Program in 2019. The UEU Wildfire Mitigation Plan
supports the aspirational goals of these plans in the area of Wildland Fire. The objectives of the
Plans specifically supported by this UEU Wildfire Mitigation Plan are as follows:
1. Educate the public about wildland fire dangers and the steps that can be taken to prevent or
minimize their effects.
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2. Maintain Emergency Operations Center for coordination of information and resources.
3. Reduce the potential for destructive actions of the fire, should ignition occur, utilizing fire
pre-plans, ensuring a properly trained, staffed, and equipped emergency response capability,
and timely response to prevent the spread of the fire, minimizing risks to humans and
property.
4. Ensure that adequate resources are available to plan for incidents that may occur in the high
fire hazard severity zones within the City of Ukiah.
C. ORGANIZATION OF THE WILDFIRE MITIGATION PLAN [PRC Section 8387]
This Wildfire Mitigation Plan includes the following elements:
Section 2 - Objectives of the Plan;
Section 3 - Roles and responsibilities for carrying out the Plan;
Section 4 - Identification of key wildfire risks and risk drivers;
Section 5 - Description of wildfire prevention, mitigation, and response strategies and programs;
Section 6 - Community outreach and education;
Section 7 - Restoration of service following a wildfire;
Section 8 - Metrics for evaluating the Performance o f the WMP and identifying areas for
improvement;
Section 9 - Independent audit of the Plan.
D. DEFINITIONS AND ACRONYMNS
a. COU or City – City of Ukiah
b. CPUC - California Public Utilities Commission is a regulatory agency that regulates privately
owned public utilities in California.
c. ICS – Incident Command System is a standardized approach to the command, control and
coordination of emergency response.
d. IR – Infrared technology that uses thermography to recognize hot spots in electrical
equipment.
e. EOP – Emergency Operations Plan is a City Plan, formerly known as the Multi Hazard
Emergency Response Plan that establishes communication, facilitates collaboration and
ensures compliance with local, state and federal emergency management agencies.
f. LIDAR – Light detection and ranging is a remote sensing technology that uses light in the
form of a pulsed laser to measure distances.
g. MTA – Mendocino Transit Authority
h. OES – Mendocino County Sheriff’s Office of Emergency Services
i. PRC – Public Resource Code
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j. SCADA – Supervisory Control and Data Acquisition is a computer system for gathering and
analyzing real time data.
k. UEU – Ukiah Electric Utility.
l. UPD – Ukiah Police Department.
m. UVFA – Ukiah Valley Fire Authority.
n. WMP – Wildfire Mitigation Plan refers to this plan as ordered by Senate Bill 901.
2. OBJECTIVES OF THE WILDFIRE MITIGATION PLAN [PRC -8387 (b)(2)(B)]
A. MINIMIZING SOURCES OF IGNITION
The primary goal of this WMP is to minimize the probability that UEU’s transmission and
distribution system may be the origin or contributing source for the ignition of a fire as well as to
protect the system from wildfire damage.
UEU is continually evaluating prudent and cost-effective improvements to its physical assets,
operations, and training to help meet this objective. UEU will implement these changes consistent
with this WMP as staffing and budget allow.
B. RESILIENCY OF THE ELECTRIC GRID
The secondary goal of this WMP is to improve the resiliency of the electric grid. As part of the
development and on-going implementation of this plan, UEU will assess new industry practices
and technologies that will reduce the likelihood of an interruption (frequency) in service and
improve the restoration of service.
Other resiliency efforts include mitigating fire fuels in areas that are a threat to our facilities and
equipment along with reducing the chance that lives or property will be lost to wildfire.
Additionally, improved fire coordination will improve resiliency and help avoid the need for public
safety power shut off protocols during high fire threat weather. Fire fuels reduction and improved
fire response will be addressed in the UEU Wildfire Prevention Program.
C. WILDFIRE PREVENTION STRATEGIES & PROGRAMS [PRC-8387 (b)(2)(C)]
1. Strategies
The following strategies are part of this Plan and described in more detail in Section 5.
• VEGETATION MANAGEMENT
These strategies help to control vegetation near to UEU overhead transmission and
distribution lines so they better adhere to clearance specifications. They also include fire
fuels mitigation and other work to prevent the system from causing a fire and to protect
our system from fire.
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• ENHANCED INSPECTIONS
These strategies consist of assessment and diagnostic activities as well as associated
corrective actions. The practices in this category aim to ensure all infrastructure is in
working condition and vegetation adheres to defined minimum distance specifications.
• SITUATIONAL AWARENESS
These strategies consist of methods to improve system visualization and awareness of
environmental conditions. The practices in this category aim to provide tools to improve
the other components of the plan.
• OPERATIONAL PRACTICES
These strategies consist of proactive, day-to-day actions taken to mitigate wildfire risks.
The practices in this category aim to ensure UEU is prepared in high-risk situations, such
as dry, windy environmental conditions.
• SYSTEM HARDENING
These strategies consist of system, equipment, and structure design and technical
upgrades that are identified by UEU’s engineering staff and implemented through the 5-
year Capital Improvement Plan. The practices in this category aim to improve system
hardening to prevent contact between infrastructure and fuel sources, such as vegetation
and animals. It also includes making the system more resilient to wildfire and other
disasters.
• PUBLIC SAFETY AND NOTIFICATION
These strategies will focus on ways to engage the community as partners in preventing
and identifying wildfire risk. They include improving outage notification and other items in
the interest of public safety.
• RECLOSING AND DEENERGIZATION
These strategies include discussion of de-energization as well as circuit reclosing.
• WILDFIRE RESPONSE & RECOVERY
These strategies consist of procedures to react to wildfire or other related emergency
conditions. The practices aim to formalize protocols for these situations, so UEU can
provide an adequate response and recovery.
• STAFFING & STAFF TRAINING
UEU will not be able to reduce the risk of wildfire without staff. Further, electric
department staffing must be maintained at appropriate levels with training to maintain
staff knowledge and preparedness. This may include cross training to build redundancies
within the department and from time-to-time succession planning for known and pending
retirements.
2. Programs
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The strategies above will, as budgetary constraints and staffing permit, be developed and
implemented through the following programs and coordinated as part of this WMP and are
described in more detail in Section 5.
• UEU Wildfire Prevention Program - Appendix A
• UEU Distribution Capital Improvement Program
• COU Emergency Response Plan (EOP)
UEU Wildfire Prevention Strategies and Program Matrix
Wildfire
Prevention Plan
5-year Capital
Improvement Plan COU EOP
Vegetation
Management
x
Enhanced
Inspections
x x
Situational
Awareness
x x
Operational
Practices
x x
System
Hardening
x
Public Safety &
Notification
x x
Reclosing & De-
energization
x x x
Wildfire
Response &
Recovery
x x
D. IDENTIFYING UNNECESSARY OR INEFFECTIVE ACTIONS
The final goal for this WMP is to measure the effectiveness of specific wildfire mitigation
strategies. UEU will assess the merits of modifications. This plan will also help determine if more
cost-effective measures would produce the same or improved results.
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3. ROLES AND RESPONSIBILITIES [PRC-8387 (b)(2)(A)]
A. UEU GOVERNANCE STRUCTURE
This WMP is subject to the direct supervision by the Ukiah City Council (Council) and will be
implemented by the UEU Director (“Director”). The City of Ukiah, a general law city, has a City
Council - manager form of governance. The City Council is the Utility Commission for UEU.
B. ROLES AND RESPONSIBILITIES FOR PLAN APPROVAL AND EXECUTION
Approval and Public Input: Ukiah Electric Utility is under the governance of the Ukiah City Council.
Every revision of the Wildfire Mitigation Plan is approved by the City Council, at a scheduled City
Council meeting. Council meetings are public. The public can review the Staff Report and Wildfire
Mitigation Plan 72 hours in advance of the meeting and may provide written comment or attend
the meeting in person to be heard. The City Council will either adopt the Plan or provide additional
direction to the Staff during the meeting.
Executive Level Responsibility: The Director will oversee implementation and ensure that staff
follow procedures and protocols. Additionally, the Director, or designee, will manage the
execution of performance monitoring. This includes providing guidance to staff and leading the
development of reports. The staff responsible for each metric area will aggregate relevant metrics
at the direction of the Director.
1. Program Owners: The table below outlines the current assignments and
are subject to change.
Ukiah City Council
City Attorney City Manager
UEU
Director
Utility
Operations
Technical
Services Resources
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Program Owner
UEU Wildfire Prevention
Program
COU Fire Marshal’s Office and UEU
Director
UEU Distribution Capital
Improvement Program
UEU Director
COU EOP COU Office of Emergency Management
Coordinator
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2. Strategy Leads: The table below outlines the proposed assignments and
are subject to change.
Strategy Lead Personnel Key Technical Personnel
Vegetation Management Electric Superintendent Senior Electrical Engineer
Enhanced Inspections Electric Superintendent
Electrical Technicians
Senior Electrical Engineer
Electric Superintendent
Foreman
Electrical Technicians
Situational Awareness EU Director Senior Electrical Engineer
Electric Superintendent
Operational Practices Senior Electrical
Engineer Electric Superintendent
System Hardening Senior Electrical
Engineer
Senior Electrical Engineer
Electric Superintendent
Public Safety & Notification EU Director EU Program Coordinator
Management Analyst
Reclosing & De-energization Senior Electrical
Engineer
Senior Electrical Engineer
Electric Superintendent
Foreman
Wildfire Response & Recovery Electric Superintendent
COU Fire Chief
Senior Electrical Engineer
Line Foremen
C. COORDINATION WITH JOINT POLE INFRASTRUCTURE PROVIDERS
For joint pole fire prevention, UEU takes the lead role and informs the subordinate providers when UEU
identifies any compromised poles due to third-party attachments. UEU coordinates with communication
and electric infrastructure providers throughout the year when work on the system effects their
equipment and identifies safety issues. If UEU staff discovers a facility in need of repair owned by an
entity, UEU may issue a notice to repair to the facility owner and work to ensure that necessary repairs
are promptly completed. During emergencies, UEU assumes the primary role and informs providers
when there is damage or risk to their equipment.
D. COORDINATION WITH CITY OF UKIAH DEPARTMENTS Ukiah Valley
Fire Authority
The Ukiah Valley Fire Authority is the lead agency in cooperation with UEU for implementation of the
UEU Wildfire Prevention & Improved Communication Program. UVFA is the City’s lead for emergency
operations and directs UEU regarding public safety priorities.
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Ukiah Police Department
UEU coordinates with UPD and is subordinate for emergency and public safety issues. UEU will
work closely with the UPD for situational awareness and other public safety issues related to this
WMP.
Ukiah Public Works Department
UEU is investigating opportunities to harden the electrical system and increase survivability for
traffic control, water and wastewater infrastructures. During wildfires and other public safety
events, UEU will work closely with Public Works to ensure water/wastewater facilities and other
critical infrastructure have power. These facilities are not only critical for defending the City from
wildfire, but are essential for safe repopulation following any disaster. Additionally, the
Mendocino Transit Authority (MTA) is a critical operation for evacuations during emergencies and
will be part of planning and operational review process.
Ukiah Community Services Department
UEU is partnered with the COU Community Services Department as part of the UEU Wildfire
Prevention Program for fire fuels mitigation as well as other programs and projects.
Other COU Departments and Administration
UEU, as a member of the City of Ukiah Team, will work to ensure information regarding warnings,
alerts, and widespread outages are shared with other departments. The City’s Communications
Team will be an integral part of getting information out to the media and public and will be
coordinated with either and/or both the City’s Emergency Management Coordinator as well as
any Incident Command in place.
E. CAL OES STANDARDIZED EMERGENCY MANAGEMENT SYSTEM
As a utility department of the COU located in Mendocino County, UEU may participate in various
emergency operation centers depending on the situation and lead agency. As a local
governmental agency, COU has planning, communication, and coordination obligations pursuant
to the California Office of Emergency Services’ Standardized Emergency Management System
(“SEMS”) Regulations, adopted in accordance with Government Code section 8607. The SEMS
Regulations specify roles, responsibilities, and structures of communications at five different
levels: field response, local government, operational area, regional, and state. The COU maintains
a EOP that includes UEU. The COU works closely with Mendocino County to coordinate
emergency operations, including the Mendocino County Sherriff’s Office of Emergency Services
(OES).
The Mendocino County Sheriff's Office of Emergency Services (OES) coordinates with Federal,
State, and local agencies to prepare, respond, and recover from emergencies and natural
disasters.
• OES is responsible for maintaining and updating the County Multi Hazard Mitigation
Plan, which is an all-hazards plan for Mendocino County.
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• OES also coordinates and maintains the county Emergency Operation Center (EOC).
The EOC can be used during a major incident to carry out the principles of
emergency preparedness and emergency management between multiple agencies.
• The Office of Emergency Services provides technical advice to the Sheriff on local
emergency declarations and his direct link to the California Governor's Office of
Emergency Services during disasters or any other critical incident. In the event of a
major incident OES can work with CAL OES to obtain a Presidential proclamation.
• OES works closely with other local agencies assisting them in preparing emergency plans
and in disaster training. OES works as a point of contact for local agencies to the California
Governor's Office of Emergency Services.
Pursuant to this structure, UEU coordinates and communicates with the relevant local, state and
Federal agencies. This includes participating in City & County EOC exercises as well as providing
annual safety meetings. Pursuant to the Emergency Operations Program, an UEU EOC Liaison will
participate in the City or County EOC using the standardized Incident Command System (ICS).
4. WILDFIRE RISK AND RISK DRIVERS [PRC-8387 (b)(2)(J)]
This section of the WMP identifies, describes and prioritizes wildfire risks and drivers found within
UEU’s territory.
A. ENTERPRISE SAFETY AND WILDFIRE RISK METHODOLOGY [PRC-8387 (b)(2)(L)]
To ascertain the level of risk to our system, staff looked at our historic outages caused by
animals, birds, vegetation, car-pole accidents, and overhead equipment failures as a way to
assess wildfire risk. These events were selected because such events can create circumstances
such as wire down or sparking that can result in an ignition source. Additionally, UEU will review
historic fire records to see if there are other areas of risk that should be addressed.
B. SYSTEM AND OPERATIONAL RISK
UEU’s designs and constructs its electric facilities to meet or exceed the relevant federal, state,
or industry standards. UEU uses the CPUC General Order (GO) 95 as a key industry standard for
design and construction standards for overhead electrical facilities and, as such, meets or exceeds
all applicable standards in GO 95. Additionally, UEU monitors and follows, as appropriate, the
National Electric Safety Code.
Risk drivers associated with design, construction, operations, and maintenance, within our 4.3
square mile service territory include vegetation, overhead equipment, and operational work
practices in the CPUC Tier 2 high fire threat areas that account for approximately 10% of UEU’s
facilities.
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(a) Vegetation near UEU electric lines presents a risk for utility caused wildfires.
Mitigation of this risk is done through routine tree trimming and inspections.
As outlined in 5A, UEU meets or exceeds the CPUC’s GO95 requirements by
increasing the radial clearance of branches to 6 feet throughout the COU and
up to 12 feet in some areas adjacent to the Tier 2 high fire threat areas.
(b) Overhead utility equipment can present a risk of a utility caused wildfire.
Mitigation efforts include design standards, periodic review of equipment for
potential alternates. UEU will review design standards for equipment on a
yearly basis for possible modifications.
(c) Certain work practices or operations can increase the risk of ignition. To
mitigate, during red flag conditions, Staff will eliminate unnecessary activities
that could result in a utility caused wildfire. Additional inspections may be
performed during and after the conclusion of the red flag event.
C. GEOGRAPHICAL & CLIMATE RISK
Ukiah typically experiences cool, wet winters and hot, dry summers creating extreme fire weather
conditions especially from May through October. Daily temperatures during fire seasons (June-
October) can be above 90° Fahrenheit with a relative humidity of less than 30%. Wind conditions
throughout the year average 3-5mph, with gusts up to 35mph. Typical vegetation within UEU’s
service territory include various types of trees including redwood, oak, pine and fir trees as well
as annual grasses. Areas of dense brush and annual grasses are present, and result in high fire
danger and significant fires especially during wind events. These conditions combine to create
extreme fire danger. The risk of catastrophic wildfire in the area increases as the recent trend of
drought conditions continue. The west side of Ukiah presents a greater potential for wildfire and
is partially classified as a Tier 2 Wildfire Threat Area. Within the Utility’s service territory and
surrounding areas, the primary wildfire risks include:
a) Extended drought or periods of below average rainfall can increase dry vegetative
fuel loads, increasing wildfire risk. Prolonged drought can also impact and weaken
trees. The City’s vegetation management program identifies and catalogs tree
information, including species, estimated age, diameter, and height. The program
assesses diseased or dying trees and allows for removal. Routine visual inspections
allow the Utility to remain aware of this risk factor.
b) Vegetation type; The western hills area contains dense chaparral and mixed
hardwood forest, native trees such as California Bay Laurel, Black Oak with
significant poison oak and fern undergrowth. A shaded fuel break was constructed
along the base of the western hills along the entire length of the City to reduce fuel
loads and protect the community from wildfire risk.
c) Vegetation density in high fire threat areas increases the risk and speed of which
wildfire can spread. Increasing vegetation clearance from overhead power lines in
high fire threat and adjacent areas lowers the risk of wildfire.
d) Weather and periods of significant low humidity can dry vegetative fuels and
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increase the potential for ignition. The City monitors the National Weather Service
for alerts related to red flag warnings and weather events that could potentially
effect UEU’s service territory to ensure awareness of the elevated risk.
e) High winds and gusts can down trees, break branches or damage utility equipment.
The City monitors the National Weather Service for wind warnings and advisories
that affect UEU’s service territory. The increased vegetation clearing tin high fire
threat areas reduces the risk of ignition caused by these events.
f) Wildfire history in and around the Ukiah city limits is shown in Appendix C
D. CPUC HIGH FIRE THREAT DISTRICTS [PRC-8387 (b)(2)(K)
UEU will incorporate the California Public Utility Commission’s (CPUC) Fire Threat Map (Exhibit
A) into its construction, inspection, maintenance, repair, and clearance practices, where
applicable.
UEU reviews the CPUC Fire Threat Map annually to identify needed adjustments to hazard threat
levels due to changes in urban development and/or vegetation conditions. When adjustments
are identified, UEU collaborates with Ukiah Valley Fire Authority and City Departments and CAL
FIRE to update the CPUC Fire Threat Map data and UEU’s Fire Threat Map accordingly. The UEU’s
Fire Threat Map depicts the highest fire threat known.
5. WILDFIRE PREVENTION STRATEGY AND PROGRAMS
A. STRATEGY – VEGETATION MANAGEMENT [PRC-8387 (b)(2)(H)]
UEU meets or exceeds the minimum industry standard vegetation management practices. For
both transmission and distribution level facilities, UEU meets: (1) GO 95 Rule 35; and (2) the GO
95 Appendix E Guidelines to Rule 35 (See table below). These standards require significantly
increased clearances in the High Fire Threat areas. In identified high risk areas that boarder or
are close to Tier 2 wildfire threat areas, the radial clearance of branches or foliage from bare
conductors will be increased up to 12’, unless such aggressive trimming would cause fatal damage
to the tree or if the trimming would create adverse secondary consequences. The recommended
time-of-trim guidelines do not establish a mandatory standard but instead provide useful
guidance to utilities. UEU has developed a tree inventory to catalog existing trees and will use
specific knowledge of growing conditions and tree species to determine the appropriate time of
trim clearance in each circumstance. UEU performs this work with arborists and a contract for
tree trimming services as needed. Additionally, vegetation clearing is completed at the base of
poles to minimize potential sources of spread.
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GO 95
Guidelines to Rule 35
The radial clearances shown below are recommended minimum clearances that should be
established, at time of trimming, between the vegetation and the energized conductors and
associated live parts where practicable. Reasonable vegetation management practices may
make it advantageous for the purposes of public safety or service reliability to obtain greater
clearances than those listed below to ensure compliance until the next scheduled maintenance.
Each utility may determine and apply additional appropriate clearances beyond clearances
listed below, which take into consideration various factors, including: line operating voltage,
length of span, line sag, planned maintenance cycles, location of vegetation within the span,
species type, experience with particular species, vegetation growth rate and characteristics,
vegetation management standards and best practices, local climate, elevation, fire risk, and
vegetation trimming requirements that are applicable to State Responsibility Area lands
pursuant to Public Resource Code Sections 4102 and 4293.
Voltage of Lines
Radial Clearance of Bare
Line Conductors from Tree
Branches or Foliage
Radial clearances for any conductor of a line operating
at 2,400 or more volts, but less than 72,000 volts 4 feet
Radial clearances for any conductor of a line operating
at 72,000 or more volts, but less than 110,000 volts 6 feet
Radial clearances for any conductor of a line operating
at 110,000 or more volts, but less than 300,000 volts 10 feet
Radial clearances for any conductor of a line
operating at 300,000 or more volts 15 feet
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In addition, UEU Wildfire Prevention Program (Appendix A) will include the following
enhancements
• No vertical coverage allowed above UEU transmission lines;
• Provide vegetation control in a 30-foot perimeter around the Power Plant and substations
conductors.
• For public land, provide easement clear from ground to sky adjacent to UEU facilities,
unless to do so would likely result in adverse consequences;
• Work with adjacent customers to get approval for wider clearance on their land. This
could include tall, diseased, leaning trees that appear to be at risk of falling into our lines.
• Perform additional vegetation removal for fuels reduction in the easement on an annual
rotation to ensure CPUC recommended clearances are maintained based on the fire
hazard zone where each transmission and distribution line is located;
• Consider undergrounding areas where heritage trees are prevalent.
B. STRATEGY - ENHANCED INSPECTIONS [PRC-8387 (b)(2)(I)
Inspections play an important role in wildfire prevention. UEU currently follows the inspection
cycles outlined in California General Order 95 and General Order 128. UEU’s current inspection
activities incorporate several components including annual infrared (IR) patrol of overhead lines
and substations, inspection of wood poles, 115 KV lines and GIS data collection and sharing. All
patrols and inspections are completed by Journeyman Lineman and documented outlining
descriptions of problems found and any action taken to ensure any issues are addressed in a
timely manner. If the issues cannot be addressed immediately, work orders are developed and
given a priority level with a date for completion. UEU schedules additional patrols in and near
the Tier 2 fire threat areas every spring to evaluate any issues prior to fire season. These patrols
are documented and addressed in the same manner as the others. Should a critical weather
event or ignition happen, inspections would be completed prior to re-energization of any circuit.
Additionally, UEU has implemented the use of unmanned aerial vehicles with IR capability. The
frequency of inspections will be increased in the high fire threat areas and when storms or other
disasters have significantly impacted our system.
C. STRATEGY - SITUATIONAL AWARENESS
Presently UEU is evaluating to upgrade an automated control management system that can be
used during outages. UEU is also investigating advanced metering infrastructure (AMI)
technology that has the ability to track customer outages as part of an Outage management
System. These systems have not been implemented as of 20254, however AMI is included in the
FY25/26 and FY26/27 CIP.
Other efforts will include the following technology in collaboration with Ukiah PD and Ukiah
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Valley Fire Authority:
• Use unmanned aerial vehicles during high fire threat days for early detection, infrared
inspection of hard-to-reach areas, and other uses in the interest of public safety;
• Communication system upgrades for wildfire and disaster response and recovery;
• Customer reporting tools for safety issues.
D. STRATEGY - OPERATIONAL PRACTICES
UEU will operate the system in a manner that will minimize potential wildfire risks including
taking all reasonable and practicable actions to minimize the risk of a catastrophic wildfire caused
by UEU electric facilities. UEU will take corrective action for deficiencies when the staff witnesses
or is notified of improperly install or maintained fire protection measures. In addition to those
general principles, several new operational practices will help reduce the risk of wildfire and
improve the response time in the event of a fire including:
• During high wildfire, threat periods (red flag warnings) perform only essential work and
light work that can be completed while performing observations in areas of concern.
Staff may be placed at Orchard substation and Mendocino Hydroelectric power plant
with an electrical technician or lineman, posting linemen in various parts of the city
where the fire danger is higher, and having other field personnel patrolling the city. All
personnel will directly report to Fire/Police any hazardous observations. All available
UEU Staff placed on standby.
• Collect and maintain wildfire and system data necessary for the implementation and
evaluation of this Wildfire Mitigation Plan.
E. STRATEGY - SYSTEM HARDENING
UEU’s electric facilities are designed, constructed, and maintained to meet or exceed the relevant
federal, state, or industry standard. UEU treats CPUC General Order (GO) 95 as a key industry
standard for design and construction standards for overhead electrical facilities. UEU meets or
exceeds all standards in GO 95. Additionally, UEU monitors and follows, as appropriate, the
National Electric Safety Code. In addition to standards, UEU develops a 5-year capital
improvement plan that is considering some or all of the following:
• Addition of remote-controlled field reclosers possibly with arc detection technology;
• Clearing poles with operating devices of flammable vegetation around them with a
radius of 12’. Perform this for every wood pole with operating devices in the system
for resiliency;
• Provide or clear additional access paths along power line easements and to ensure
access and ability to perform maintenance.
• As 115KV transmission poles reach end of useful life for Tier 2 areas, replace with steel
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poles in kind.
• Engineering – Revise construction standards to implement arc suppression components,
raptor framing, squirrel guards, tree wire, lightening arresters, and arc suppression fusing.
• Create design standards for new equipment for remote controlled reclosers and
implement into the SCADA system.
• Convert overhead lines to underground as feasible and economic;
• Alternative Technologies- UEU will consider the feasibility of implementing alternative
technologies, such as wire-break sensing and arc detection technology, as they become
available and cost-effective.
• Replacement of overhead fuses with current limiting, non-arcing models in Tier 2 areas.
F. STRATEGY - PUBLIC SAFETY AND NOTIFICATION
The City will coordinate with Ukiah Valley Fire Authority (UVFA) and the Ukiah Police Department
(UPD), the City Office of Emergency Management, and the County Office of Emergency Services
during emergencies or large-scale outages, utilizing established emergency communication
protocols to support outreach and notifications to vulnerable populations.
Customer notification is a vital component of the City’s Wildfire Mitigation Plan. The process
begins with customer education and continues with timely updates when weather conditions
elevate wildfire risk. Educational outreach will be conducted primarily through printed materials,
the City’s website, and social media platforms.
Should it be necessary to de-energize all or part of the system due to extreme conditions, real
time updates will be delivered through social media and other technology tools accessible to City
staff. Notifications will be coordinated through the City Manager’s Office, the City’s Emergency
Operations Center (EOC), or other available resources.
The City will make efforts to communicate directly with critical facility operators, such as
hospitals, emergency centers, schools, and public agencies prior to any de-energization that will
impact their electric service.
The following is part of this WMP is to ensure a high level of communication with the community
during high fire threat periods and disasters.
• Coordinate with UVFA and UPD through the City’s EOC during emergencies or large scale
outages;
• Utilize communications protocol with County EOC and/or Health and Human Services
for notifications to vulnerable groups by utilizing available resources such as reverse
911, Nixle and other City and County wide notification systems;
• Actively update social media using the COU Communications Team.
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G. STRATEGY - RECLOSING AND DEENERGIZATION
UEU has prioritized monitoring local and real-time conditions to make proactive decisions
regarding power shutoffs and re-energizations. UEU leverages its compact service territory and
advanced strategies for ongoing risk assessment and real-time monitoring of local weather, ground
conditions, and other system threats. This approach allows UEU to be more responsive to actual
hazards, ensuring that power shutoffs are enacted timely and in consultation with the City’s Office
of Emergency Management, Ukiah Valley Fire Authority, Ukiah Police Department, Cal Fire, and
other public safety service partners. This approach is used for the following reasons:
• Our service territory is only 4.3 square miles and relatively compact and visible with
proper technology;
• UEU expanded wildfire mitigation activities, including enhanced vegetation
management and undergrounding beyond the Tier 2 threat areas in an effort to
prevent any ignitions near the higher threat areas;
• Over 50% of the City’s 77 miles of distribution is underground;
• All law enforcement, fire and hospital facilities are within Tier 1 boundaries;
• Turning off the power in response to regional forecasts and other limited conditions,
rather than localized, real time observations, could negatively affect a large portion
of UEU’s small service territory. negatively impact ;
• Real-time information from staff located in areas identified as at risk of being subject
to extreme weather conditions;
• UEU may disable automatic reclosing, enable fast-trip protection, or both, on circuits
that traverse Tier 2 areas or are considered a fire risk when local conditions indicate it
is necessary;
• We plan to use system hardening, situational awareness, vegetation management and
the other strategies to avoid shutting off power.
For public safety, City staff may proactively de-energize all or portions of the City’s electric
distribution system. De-energization of City power lines may occur due to one or more of the
following conditions:
1. Upon the request of Ukiah Valley Fire Authority, Ukiah Police Department, Cal Fire or
other State or local public safety agencies.
2. When energized power lines are subject to high winds or other weather or atmospheric
conditions that may create a substantial public safety risk.
3. When real time information from qualified City field staff indicated that wind driven
vegetation or other combustible debris are threatening City owned electric utility
equipment.
4. When PG&E de-energizes the City’s transmission source. The City has no control over
PG&E’s decision to de-energize Ukiah’s transmission source.
• As time permits, de-energization of City owned power lines will be coordinated between
the City Manager’s Office, Electric Department, and all City Public Safety Departments. The
decision to de-energize City owned power lines will be communicated to the City Manager’s
Office as soon as practical.
Formatted: No bullets or numbering, Tab stops: Not at
0.61"
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H. STRATEGY - WILDFIRE RESPONSE & RECOVERY
• During a high fire threat event, stage fire protection equipment in a ready status and the
COU EOC on standby;
• Staff critical assets for coverage and necessary shift changes during fire events;
• Wildfire Response: Execute the City’s EOP
• The City of Ukiah Electric Utility is a member of the California Utility Emergency
Association, which plays a key role in ensuring communications between utilities during
emergencies including mutual aid. UEU also participate in the Western Energy
Institute’s Western Region Mutual Assistance Agreement, which is a mutual assistance
agreement covering utilities across several western states.
I. PROGRAM – UEU WILDFIRE PREVENTION PROGRAM Appendix A
J. PROGRAM – UEU Capital Improvement Plan
K. PROGRAM – COU EMERGENCY OPERATIONS PLAN
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6. COMMUNITY OUTREACH AND EDUCATION
COU, UVFA, UPD and UEU will maintain a proactive outreach and education strategy to create
public awareness of fire threats, fire prevention, and available support during a wildfire or large
power outages. Prior to an emergency, communication will include regular messages related to
wildfire prevention, such as right-of-way management, tree trimming, line inspection, or other
relevant topics. Methods of communication will include newsletters (Power Line Newsletter),
website updates, social media posts, and public service announcements.
7. RESTORATION OF SERVICE [PRC-8387 (b)(2)(M)]
In the event of a wildfire or other emergency event, UEU will staff up to coordinate activities to
restore service. UEU will restore power, following an event, in cooperation with UVFA, UPD, and
COU Departments.
UEU management will oversee restoration and response activities. If additional staff is needed,
UEU may leverage mutual aid agencies, other City of Ukiah staff, and local aid organizations. The
utility may also engage contractors on an as-needed basis.
The following describes the steps typically taken to begin the restoration process:
Assessment. UEU crews must patrol each line segment to determine the extent of damage that
has occurred. The patrol involves assessing equipment access issues, any cleanup/debris removal
issues and determining personal protective equipment requirements for the crews. UEU works
with the local agency in charge of the fire to access impacted areas as soon as the area is deemed
safe by fire officials.
Planning. After initial assessment, UEU supervisors, managers and engineers meet to plan the
needed work. The team will work with system operations to prioritize the restoration efforts,
targeting the circuits that serve the most critical infrastructure needs.
Mobilize. Based on the size and complexity of the rebuild/restoration efforts, UEU will coordinate
the crews and material needs internally if possible. Mutual aid and contractors may be used on
an “as needed” basis to provide additional support. Though UEU maintains a material vendor list
and has contracts it can draw on for labor and material needs; though in instance of widespread
catastrophic damage necessary materials and labor could experience shortages that may delay
work.
Rebuild. The rebuild effort lead by UEU will commence as soon as areas become safe and
accessible. The initial efforts will be to get the lines up and restore the damaged circuits.
Depending on the extent of damage, demolition may be performed concurrently or after crews
start installing new facilities. UEU will incorporate new materials and technologies as indicated
and available.
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Restore. UEU, mutual aid, or contract crews will restore electric services to homes and businesses
as soon as possible after the wildfire. Depending on the extent of damage, residential and
business customers may have to perform repairs on their facilities and pass inspections by local
agencies prior to having full electric service restored.
In most cases, the following restoration priorities will be followed depending on the specific
incident and available resources:
• Public safety in the affected areas;
• Worker safety in performing the restoration work;
• Life-support or critical customers;
• Critical infrastructure Hospitals, Key medical, City & County facilities and accounts;
Sheriff’s Department and jail, City Police and Fire Departments, other key utility
facilities (e.g., water, sewage, gas, citywide communications), Incident Command Site
or Base Camp, Incident Evacuation Centers, local broadcast and radio Stations, etc.);
• Major commercial activities/accounts critical to continuity of community services (e.g.,
gas stations, food stores, home supply stores, repair shops, eateries and lodging
facilities, financial institutions, etc.;
• Reduce the total number of customers affected;
• Reduce the length of time customers have been without power.
In directing restoration efforts to best achieve the above priorities, UEU Operations Group
personnel will generally find it most efficient to dedicate restoration resources to the following
types of facilities in the following order of priority to optimally restore electric services:
• Transmission circuit (115 kV);
• Substation and Mendocino Power Plant Facilities;
• Distribution circuits (600 Amp -12 kV);
• Distribution feeders (200 Amp – 12 kV);
• Distribution transformers;
• Service lines.
8. EVALUATION OF THE PLAN [PRC-8387 (b)(2)(N)]
A. METRICS FOR MEASURING PLAN PERFORMANCE [PRC-8387 (b)(2)(D)]
The purpose of the WMP is to reduce wildfires caused by utility equipment and the incident rate
of utility caused wildfires as the primary metric. Other metrics exist to determine if the risk of
wildfire is being reduced. Five primary metrics are identified and will be used to measure the
effectiveness of UEU’s WMP. Note that SP 901 requires consideration of how previous versions
of the WMP’s metrics have informed the current WMP. Two metrics were originally used in the
WMP during years 2020 and 2022; Fire Ignitions and Wires Down. UEU felt that the two original
metrics were not sufficient to adequately assess the performance of the plan therefore, for the
2023 WMP update, UEU has added additional metrics to increase oversight into potential ignition
sources.
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Metric 1: Fire Ignitions
For purposes of this metric, a fire ignition is defined as follows:
a) UEU facility was associated with the fire;
b) The fire was self-propagating and of a material other than electrical and/or
communication facilities;
c) UEU has knowledge that the fire occurred.
In future Wildfire Mitigation Plans, UEU will provide information on any known ignitions. The
table below provides a summary of known ignitions.
The intent of this metric is to review and investigate equipment that due to its design, age,
construction, or condition should be replaced to reduce the risk of wildfire. There was one
ignition in 2019 outside of the fire threat area due to a failed porcelain insulator that ignited a
rosemary bush at the base of a pole, and it was extinguished before traveling more than one
linear meter from the ignition point. This ignition did not meet the City’s definition of ignition
in the 2020 WMP. The definition was revised in the 2023 WMP to include all ignitions,
regardless of the distance of travel. In 2023, a grass fire was started in the Tier 1 area due to a
vehicular accident. The fire was contained quickly.
Metric 2: Wires Down
The second metric is the number of distribution and transmission wires downed within UEU’s
service territory. For purposes of this metric, a wires down event includes any instance where an
electric transmission or primary distribution conductor falls to the ground or onto a foreign object.
Calendar Year
2020 2021 2022 2023
Metric
UEU Territory
Inside Tier 2
Threat Area
UEU Territory
Outside FT
Area
UEU Territory
Inside Tier 2
Threat Area
UEU Territory
Outside FT
Area
UEU Territory
Inside Tier 2
Threat Area
UEU Territory
Outside FT
Area
UEU Territory
Inside Tier 2
Threat Area
UEU Territory
Outside FT
Area
Ignitions caused by
Utility Equipment 0 0 0 0 0 0 0 1*
* 2023 Grass fire caused by vehicular accident resulting in significant damage to pole and subsequently wire down.
Ignitions Caused by Utility Equipment
Year UEU Territory Inside
Tier 2 Threat Area
UEU Territory
Outside FT Area
2020 0 0
2021 0 0
2022 0 0
2023 0 1*
2024 0 0
* 2023 Grass fire caused by vehicular accident resulting in significant damage to pole and subsequently wire down.
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UEU will divide the wires down metric between wires down inside and outside of the High Fire
Threat District. UEU will not normalize this metric by excluding unusual events, such as severe
storms. Instead, UEU will supplement this metric with a qualitative description of any such unusual
events. The table below summarizes known instances of wires down.
The 2024 wire down incident occurred when a connection to 6 solid copper wire burned off and
dropped the wire to the ground. UEU is working to replace all 6 solid copper wire on the system
due to the age of the wire.
Metric 3: Inspection Records and Maintenance
System inspections and timely maintenance is one of the leading methods to improve system
safety and reliability. UEU follows GO 95 and GO 165 for inspection schedules and performs
additional patrols of overhead lines in high fire threat areas yearly, beginning in the spring of each
year. Needed maintenance or repairs identified during these inspections will be tracked and given
priority in the work schedule.
Calendar Year
2020 2021 2022 2023
Metric
UEU Territory
Inside Tier 2
Threat Area
UEU Territory
Outside FT
Area
UEU Territory
Inside Tier 2
Threat Area
UEU Territory
Outside FT
Area
UEU Territory
Inside Tier 2
Threat Area
UEU Territory
Outside FT
Area
UEU Territory
Inside Tier 2
Threat Area
UEU Territory
Outside FT
Area
Wires Down 0 1 0 1*0 0 0 3
* This incident of wires down was caused by a car crashing into the pole.
Wire Down
Year UEU Territory Inside
Tier 2 Threat Area
UEU Territory
Outside FT Area
2020 0 0
2021 0 0
2022 0 0
2023 0 1*
2024 1 0
* 2023 Grass fire caused by vehicular accident resulting in significant damage to pole and subsequently wire down.
Calendar Year
2020 2021 2022 2023
Metric
Grids
Completed -
Patrols
Grids
Completed -
Detailed
Grids
Completed -
Patrols
Grids
Completed -
Detailed
Grids
Completed -
Patrols
Grids
Completed -
Detailed
Grids
Completed -
Patrols
Grids
Completed -
Detailed
Inspection Records 27 27 27 0 27 0 0*0**
* No formal records were produced, however, Journeyman patrols are completed regularly.
** Detailed inspections scheduled for summer 2024
Formatted: Left
Formatted: Left
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Ukiah Electric Utility Wildfire Mitigation Plan
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Inspection Records
Year Grids - Completed Patrols Grids Completed - Detailed
2020 27 27
2021 27 0
2022 27 0
2023 0 0
2024 18 0
Metric 4: Vegetation Management
UEU maintains proper vegetation clearance from utility lines with the assistance of qualified high-
voltage tree trimming contractors. The contractors work under the direction of the utility’s
Superintendent to ensure that proper clearance is met. Vegetation management is completed on
a yearly basis. All 27 Grids in UEU’s service territory are trimmed every year. In 2024, enhanced
vegetation management was completed in areas adjacent to the Tier 2 wildfire threat area as part
of the grant funding obtained for wildfire mitigation.
Metric 5: Overhead Equipment Failures
The failure of overhead utility equipment can be a source of ignition. This metric will provide the
data to recognize any patterns that can be identified to ensure that equipment is replaced
proactively. The number of failures will be reported annually.
Calendar Year
2020 2021 2022 2023
Metric
UEU Territory
Inside Tier 2
Threat Area
UEU Territory
Outside FT
Area
UEU Territory
Inside Tier 2
Threat Area
UEU Territory
Outside FT
Area
UEU Territory
Inside Tier 2
Threat Area
UEU Territory
Outside FT
Area
UEU Territory
Inside Tier 2
Threat Area
UEU Territory
Outside FT
Area
Overhead Equipment
Failure 2 1 0 0 0 1 1 1
Formatted Table
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Ukiah Electric Utility Wildfire Mitigation Plan
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B. IMPACT OF METRICS ON PLAN
In the initial years, UEU anticipates that there will be relatively limited data gathered through these
metrics. However, as the data collection history becomes more robust, UEU will be able to identify
areas of its operations and service territory that are disproportionately impacted. UEU will then
evaluate potential improvements to the plan.
C. MONITORING AND AUDITING THE PLAN
Review of this WMP will occur annually and any lessons learned will have the highest priority for
improving steps in the plan, any reference programs, and the process for implementation. UEU
will present this plan to the Ukiah City Council on an annual basis. The comprehensiveness of
this WMP will be assessed by and independent evaluator with experience in assessing the safe
operation of electrical infrastructure. The independent evaluator shall issue a report that will be
presented to the Ukiah City Council and be made available on the City’s Website.
D. IDENTIFYING AND CORRECTING DEFICIENCIES IN THE PLAN
UEU staff and qualified external stakeholders are encouraged to identify Wildfire Mitigation Plan
deficiencies or potential deficiencies to the Electric Utility Director as soon as possible when
observed. The Electric Utility Director shall evaluate each reported deficiency and, if the
deficiency is determined to be a valid plan deficiency, it shall be entered into a log with the
following information:
• Date the deficiency was discovered;
• Description of the deficiency;
• Source identifying the deficiency (e.g., Internal Audit);
• Priority based on deficiency severity;
• Assigned corrective action including the date when it must be completed by;
• Assigned staff responsible for completing the corrective action;
• Date corrective action completed.
The Electric Utility Director will go over the log at regularly scheduled Leadership and Supervisor
Meetings.
Overhead Equipment Failure
Year UEU Territory Inside
Tier 2 Threat Area
UEU Territory
Outside FT Area
2020 2 1
2021 0 0
2022 0 1
2023 1 1
2024 0 0
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Ukiah Electric Utility Wildfire Mitigation Plan
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During the 2023, major revision of UEU’s WMP, it was determined that the original metrics
implemented in the original WMP were not sufficient and needed to be reviewed to ensure that
the WMP met UEU’s high standards of service. Additional metrics with data from the 2020-2022
years were added to the 2023 revision of the plan and will continue to be monitored.
E. MONITORING THE EFFECTIVENESS OF INSPECTIONS
UEU will perform inspections on either an annual, 5-year or 10-year cycle, based on GO 95 and
GO 165 or fire mitigation recommendations. Any areas found that need improvement or appear
hazardous will be documented with a work order, given a priority, and the work order will be
tracked. When completed the work order will have a close date.
The Electric Utility Director will assign qualified internal staff or engage a third party to review
and audit the equipment and line inspection programs called out in the Wildfire Mitigation Plan
after the completion of the first six months of the plan. The assigned auditor will:
• Review records for the inspection programs;
• Interview staff performing inspections to assess their knowledge of the
inspection programs;
• Monitor staff performing inspection activities;
• Review deficiencies noted in the programs;
• Identify systemic issues or problems;
• Note the timeliness of corrective actions;
• Pick a random sample of some completed corrective actions and verify the
effectiveness of the corrective actions; and
• Issue a written report of findings.
The Superintendent of Utility Operations will review the audit findings and assign corrective
action as applicable. A copy of the audit report will be routed to the Director.
9. INDEPENDENT AUDITOR
Public Utilities Code section 8387(c) requires UEU to contract with a qualified independent
evaluator with experience in assessing the safe operation of electrical infrastructure to review and
assess the comprehensiveness of this Wildfire Mitigation Plan.
UEU had the Plan reviewed using Power Engineers in June of 2020 following initial approval of the
City Council in November 2019.
The report from the independent evaluator is available on UEU’s website. The results of the
independent evaluator were presented to the Ukiah City Council at a public meeting on June 17,
2020.
Subsequent revisions of the WMP, including the 2023 major update will be presented to the Ukiah
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Ukiah Electric Utility Wildfire Mitigation Plan
30
Valley Fire Chief to evaluate the plan. The Fire Chief’s comments will be treated as an independent
auditor and will be incorporated, as needed, into future revisions.
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Ukiah Electric Utility Wildfire Mitigation Plan
31
Appendix A
Ukiah Electric Utility Wildfire Prevention Program
1. Introduction
A. Purpose
The purpose of the Ukiah Electric Utility (UEU) Wildfire Prevention Program is to
establish a framework for the electric utility to conduct an effective, coordinated
program to prevent catastrophic impacts to its infrastructure from wildfire. This
program is a significant component of the UEU Wildfire Mitigation Plan required by
SB901. The Program aims to prevent the start of wildfires from utility operations in and
around the City of Ukiah.
B. Goals & Objectives
a. Prevent electric utility caused wildfire by identifying hazards that pose a
potential threat of ignition.
b. Prioritize prevention efforts by increasing inspections on overhead lines in tier 2
fire threat areas.
c. Improve and increase fuel reduction activities conducted during inspections.
d. Develop enhanced inspection techniques using Infrared Technology.
e. Develop a drone inspection program for overhead lines.
f. Create community awareness for utility wildfire prevention.
2. Strategy/Scope of Work
A. Detailed Corrective Maintenance Program Inspections
UEU performs a service territory-wide inspection of its electric distribution system on
inspection cycles outlined by General Order 95 (GO95) and General Order 128 (GO128).
In general, utilities must patrol their systems once a year in urban areas and conduct
detailed inspections at a minimum of every three to five years. These inspections help
mitigate wildfire risk by providing additional information about the electric distribution
system and conditions that could result in ignition.
UEU will implement a detailed inspection of facilities in the Tier 2 areas of the City on an
annual basis, in late spring, and expanding the inspections to include additional fuels
reduction and vegetation management in mid-summer. The following resources will be
used to accomplish this:
• UEU-CPUC Fire Threat Map
• Department Inspection Checklist
As part of its efforts to make its electric system more resistant to wildfires, UEU
designed and actively maintains a vegetation management program aimed at keeping
trees and brush clear of power lines. In areas where current GO95 rules are currently
met, UEU is evaluating and assessing areas where vegetation management may need to
exceed GO95 requirements, eliminating vegetation overhang near power lines and
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Ukiah Electric Utility Wildfire Mitigation Plan
32
increasing the clearance distances. In identified high risk areas that boarder or are
close to Tier 2 wildfire threat areas, the radial clearance of branches or foliage from
bare conductors will be increased to 12’.
UEU’s strategy for conducting its vegetation management program focuses on annual,
routine inspections. In 2020, UEU began an electronic tree database to project growth
and cycles of trimming needed to maintain clearances. The database includes
information pertaining to the tree including species, height, diameter, growth rate and
clearance. This history provides UEU information on trimming cycles and which trees
require work annually.
UEU’s vegetation management operations are conducted in compliance with the City’s
Tree Management Guidelines and the City’s Landmark Tree Program Guidelines and
Policies. All debris associated with pruning operations are chipped and recycled.
B. UEU piloted a program utilizing infrared (IR) inspections for overhead distribution
equipment in 2019 to identify potential issues on electrical equipment and connections
that are not identifiable during visual inspections. These issues could potentially lead to
wire down or result in ignition sources on the system. The program proved to be
extremely successful identifying several instances that would have resulted in
significant outage time and lead the Utility to extend the inspections to include
underground facilities. Due to the success of the IR Pilot, UEU intends to create a
formalized program for periodic IR inspections. The program will include the assembly
of a thermography team that will be responsible for performing quality checks on
equipment and facilities. These inspections will initially be performed annually in the
high fire threat areas. Frequency of these inspections will be evaluated to determine if
yearly inspections are warranted.
C. UEU has enhanced its existing inspection efforts by implementing and utilizing drones.
In spring of 2022, UEU began IR inspections using a drone, providing an up close look at
the system infrastructure. This innovative technology is capable of capturing imagery
from multiple angles, including above and allows qualified personnel to gain visual
perspective that cannot be gained from ground inspections. The images and data
obtained by these inspections will be evaluated by engineering staff to assess risk,
determine trends and patterns of infractions. Drone technology has the potential to
rapidly detect problems before they become a safety issue.
D. UEU will coordinate with the City Manager’s office to educate the public on the UEU’s
wildfire prevention activities. Dissemination of information will be done through a
variety of channels such as UEU’s quarterly newsletter, Facebook and the City’s
website.
Page 315 of 398
Correspondence received for Agenda Item 11
Page 316 of 398
300 Seminary Avenue • Ukiah • CA • 95482-5400
Phone: (707)463-6200 · Fax: (707)463-6204 ·www.cityofukiah.com
April 17, 2025
Office of the State Fire Marshall
Fire Hazard Severity Zone Information
715 P Street
Sacramento, CA 95814
VIA EMAIL: FHSZinformation@fire.ca.gov
Re: Public Comments from City of Ukiah Regarding 2025 Updated Maps for Fire Hazard
Severity Zones in the City of Ukiah Local Responsibility Area
To Whom it May Concern:
The City of Ukiah respectfully submits the following comments related to the Fire Hazard Severity
Zone Maps released on February 24, 2025, for the City of Ukiah Local Responsibility Area.
1.Our research shows potential errors in the OSFM mapping process for the Ukiah LRA and
SRA that may be causing the probability of the area burning to appear greater.
A video posted by CALFIRE on December 14, 2022 i provides a description of the modeling and
methodology utilized by OSFM and CALFIRE to produce the FHSZs, describing that zones are
defined by the probability of the area burning and the vegetation type and climate. The video notes
that a fire perimeter for historical fires for the years 1991-2020 was used to determine the probability
of the area burning. There were no significant wildland fires in the western Ukiah LRA or the
Ukiah western hills portion of the SRA within this 30-year period.
CALFIRE’s FHSZ frequently asked questions document notes “factors considered in determining fire
hazard within wildland areas are fire history, flame length, terrain, local weather, and potential fuel
over a 50-year period.”ii There were no significant wildland fires in the western Ukiah LRA or
the Ukiah western hills portion of the SRA within this 50-year period.
OSFM then notes in its Initial Statement of Reasons (ISOR) the use of fire history data from the
CALFIRE Fire Resource and Assessment Program (FRAP). Within the California Times Burned
Public View, the burn rate for the western hills portion of the SRA depicts a burn rate of 2 times due
to two fires that burned in the area in 1950 (Fish Hatchery) and 1952 (Orr’s Creek), respectively, and
a small fire overlap area.iii These two fires occurred prior to both the 30-year (referred to in the OSFM
video) and 50-year (referred to in CALFIRE’s frequently asked questions document) time periods.
There is no information provided about the impacts of OSFM’s over-counting of historical fires or the
utilization of a 70-year history, compared to a 30-year or 50-year history, for determining the FHSZs.
Because of these inconsistencies, we believe OSFM’s data sources may be causing the
probability of the area burning to be more severe than historically proven, distorting the FHSZ
severity in this area.
Attachment #1
Page 317 of 398
300 Seminary Avenue • Ukiah • CA • 95482-5400
Phone: (707)463-6200 · Fax: (707)463-6204 ·www.cityofukiah.com
2. Other scientifically-based proprietary software modeling platforms such as First Street
depict a wildfire hazard consistent with OSFM’s 2007 Fire Hazard Severity Zone Maps for
the City of Ukiah LRA but not consistent with the 2025 OSFM FHSZ Maps. We cannot find
justification provided within OSFM’s methodology for such a significant expansion of the
Very High FHSZ within the Ukiah LRA.
Within the attached Map Comparisons,iv please see Map Comparison 1, showing consistencies
between the wildfire intensity (flame length) provided by First Street and OSFM’s 2007 FHSZ map,
which has remained mostly the same throughout the period 2007-2024. See, for example, the
intensity description noting the low intensity beyond the wildland-urban interface (WUI). No such
consistency is found to justify the Very High FHSZ expansion on the western side of the Ukiah
urbanized area. We only find standardized data on CAL FIRE’s website for the City of Ukiah LRA.
3. No scientific data is provided by OSFM to describe how ember transport is modeled.
Instead, CALFIRE’s reliance on “local distributions of observed wind speed and direction
values” introduces qualitative analysis into an otherwise quantitatively driven mapping
process. Additionally, no data is provided about the quantification of flame length.
The National Oceanic and Atmospheric Administration’s Western Regional Climate Center provides
prevailing wind speed and direction through its Wind Rose system. In reviewing wind speed and
direction over the period 2007-2018, Wind Rose depicts the prevailing winds with the strongest wind
speeds to be out of the north and northwest and the frequency of prevailing winds trending primarily
northwest (see Figure 1). This appears to be in stark contrast to OSFM’s observations, which seem
to presume a westerly prevailing wind, as evidenced by OSFM’s expansion of the Very High FHSZ
directly east into Ukiah’s urbanized areas.
Please also see Map Comparison 2, again showing consistencies between the Ember Likelihood
data provided by First Street and the 2007 Ukiah LRA FHSZ map. As with #2 above, there is no such
consistency between this data and CAL FIRE’s analysis related to ember cast.
An internet search revealed a 1989 white paper by the U.S. Department of Forestry titled Measuring
and interpreting Flame Height in Wildland Fires, with mathematical calculations to measure fire line
intensity and flame length.v No such modeling or methodology is provided on CALFIRE’s website for
flame length.
Because the OSFM fire hazard severity model relies upon qualitative data and lacks flame
length modeling beyond the WUI, fire hazard severity for Ukiah’s western urbanized area
appears exaggerated.
4. OSFM’s expansion of the Very High FHSZ into the City of Ukiah urbanized area is
expected to cause significant disruption in terms of housing availability and fire mitigation
efforts, as well as being misaligned with OSFM’s and the City’s consistent planning in
these areas over the last approximately 40 years.
The City of Ukiah is a ProHousing community and earned this designation, in part, through
innovative policies designed to streamline infill housing within the City’s small urban footprint.
Page 318 of 398
300 Seminary Avenue • Ukiah • CA • 95482-5400
Phone: (707)463-6200 · Fax: (707)463-6204 ·www.cityofukiah.com
OSFM’s previous mapping of FHSZs aligned with the City of Ukiah’s western hills actual wildland-
urban interface, producing consistency in fire prevention and planning efforts and providing natural
buffers enabling housing where appropriate. OSFM’s expansion of the Very High FHSZ, particularly
in the western portion of Ukiah city limits, will significantly constrain the City’s future ability to produce
housing for residents.
The City utilized previous FHSZ maps, which have remained largely consistent from 2007 to 2024, to
progress large-scale fuel reduction and other fire mitigation projects in the Ukiah western hills. The
2025 FHSZ maps, particularly the expansion of the Very High FHSZ into the western urbanized area
of Ukiah’s LRA, turns this work on its head.
Because of the reasons cited in this letter, we do not have a scientifically clear understanding of
why the Very High FHSZ has expanded so significantly into the City’s western urbanized area,
leading us to believe there are likely substantive errors in the mapping process. We strongly
urge OSFM and CALFIRE to re-evaluate mapping within the City of Ukiah’s LRA.
To engage with City staff on this request, please contact Craig Schlatter, Director of Community
Development, at 707-463-6219 or cschlatter@cityofukiah.com.
Sincerely,
Douglas F. Crane, Mayor
Ukiah City Council
CC: Senate President Pro Tempore, District 2 State Senator Mike McGuire
District 2 State Assemblymember Chris Rogers
Maureen “Mo” Mulheren, Second District Supervisor, County of Mendocino
Susan Sher, Vice Mayor, Ukiah City Council
Juan Orozco, Ukiah City Council
Mari Rodin, Ukiah City Council
Heather Criss, Ukiah City Council
Sage Sangiacomo, City Manager
Shannon Riley, Deputy City Manager
Doug Hutchison, Chief, Ukiah Valley Fire Authority
Matt Keizer, Fire Code Official, Ukiah Valley Fire Authority
Page 319 of 398
300 Seminary Avenue • Ukiah • CA • 95482-5400
Phone: (707)463-6200 · Fax: (707)463-6204 ·www.cityofukiah.com
Figure 1
Wind Rose Prevailing Wind Speed and Direction – Ukiah, CA
Page 320 of 398
300 Seminary Avenue • Ukiah • CA • 95482-5400
Phone: (707)463-6200 · Fax: (707)463-6204 ·www.cityofukiah.com
Map 1 Comparisons
First Street Average Wildfire Intensity, 30-Year
Period
Dora Street
Page 321 of 398
300 Seminary Avenue • Ukiah • CA • 95482-5400
Phone: (707)463-6200 · Fax: (707)463-6204 ·www.cityofukiah.com
Map 1 Comparisons
2007 FHSZ Map and 2025 FHSZ Map
2007 Ukiah LRA FHSZ Map 2025 Ukiah LRA FHSZ Map
Dora Street
Page 322 of 398
300 Seminary Avenue • Ukiah • CA • 95482-5400
Phone: (707)463-6200 · Fax: (707)463-6204 ·www.cityofukiah.com
Map 2 Comparisons
First Street Ember Likelihood, 30-Year Period
Dora Street
Page 323 of 398
300 Seminary Avenue • Ukiah • CA • 95482-5400
Phone: (707)463-6200 · Fax: (707)463-6204 ·www.cityofukiah.com
Map 2 Comparisons
2007 FHSZ Map and 2025 FHSZ Map
2007 Ukiah LRA FHSZ Map 2025 Ukiah LRA FHSZ Map
Dora Street
Page 324 of 398
300 Seminary Avenue • Ukiah • CA • 95482-5400
Phone: (707)463-6200 · Fax: (707)463-6204 ·www.cityofukiah.com
Endnotes (Sources Cited)
i “Methods for Creating Fire Hazard Severity Zone Maps.” California Department of Forestry and Fire
Protection, CALFIRE TV, 14 December 2022, https://www.youtube.com/watch?v=oXwnUCFVGxI&t=3s
ii “Frequently Asked Questions About: 2024 Fire Hazard Severity Zones.” California Department of
Forestry and Fire Protection, 18 December 2024, https://osfm.fire.ca.gov/what-we-do/community-
wildfire-preparedness-and-mitigation/fire-hazard-severity-zones.
iii “Historical Fire Perimeters, Burn Frequency- California Times Burned Public View.” California
Department of Forestry and Fire Protection Fire Perimeters GIS webpage: https://www.fire.ca.gov/what-
we-do/fire-resource-assessment-program/fire-perimeters.
iv First Street Foundation. (2022). First Street Foundation Aggregated Wildfire Risk Summary Statistics
V1.0 [Data set]; and First Street Foundation. (2022). First Street Foundation’s 5th National Risk
Assessment Fueling the Flames. Zenodo. https://zenodo.org/records/6564731
v Simard, A., Blank, R., & Hobrla, S. (1989). Measuring and Interpreting Flame Height in Wildland Fires.
Fire Technology. 25(2): 114-133.
Page 325 of 398
STATE OF CALIFORNIA NATURAL RESOURCES AGENCY Gavin Newsom, Governor
“The Department of Forestry and Fire Protection serves and safeguards the people and protects the property and resources of California.”
DEPARTMENT OF FORESTRY AND FIRE PROTECTION
OFFICE OF THE STATE FIRE MARSHAL
P.O. Box 944246
SACRAMENTO, CA 94244-2460
(916) 568-3800
Website: www.fire.ca.gov
April 25, 2025,
Dear Mayor Crane:
Thank you for your email concerning Fire Hazard Severity Zones (FHSZ) in the City of
Ukiah. The model identifying FHSZ’s by the Office of the State Fire Marshal used the
best available data. My office investigated the specific issues you raised in your
letter, and we believe that our model identifying FHSZ’s is accurate. Below are
more detailed responses to the issues you raised in your letter.
1.There is a misunderstanding of how burn probability is modeled. Areas are
grouped into fire rotation strata based on fuel type, climate area, and
whether the area is developed or not (as based on census criteria). These
strata are then assessed by the relative proportion of area that has
burned over the 30-year historic period to determine the average
likelihood that any area (irrespective of actual fire occurrence on that
area) – will burn in a future year. Stated specifically, the presence or
absence of fire history only reflects its impact on the estimate of expected
fire probability though the average assessment across all lands in a given
strata. However, as a matter of historical trend, a significant driver of
increased hazard in the area under question is due to prevalence of
recent large fires in areas similar to (and modeled as analogous) to these
lands. In sum, fires since 2007 in the general region have caused expected
hazard to increase due to higher burn probability as modeled.
2.First Street and other hazard modeling approaches differ in scope and
modeling components than FHSZ and may show different results. A
significant difference in the two models is that FHSZ is specific to the
distribution of calculated hazard values across California, whereas First
Street is based on a nationwide (lower 48) data distribution. A significant
driver of increased hazard in the area under question is due to the
prevalence of recent large fires in areas similar to (and modeled as
analogous) to the areas under question. Fires since 2007 in the general
region have caused the expected hazard to increase due to higher burn
probability as modeled.
Attachment #2
Page 326 of 398
3. The firebrand sub-model used in FHSZ is both probabilistic and mechanistic
and is qualitative. Model methods describing the ember module covering
production, transport, accumulation and finally, assessment as a cost-
function element in the non-wildland buffer routine are available online.
Additionally, data products in the data package (both SRA data
package and LRA data package to cover both areas required for
mapping under statute) are available for review in GIS systems. In general
terms, firebrands originate in wildland fuels, and the number is a function
of burn probability, fire type (surface or crown) and Fireline Intensity.
Transport is a probabilistic function of hourly wind vectors represented by
the most severe dry winds as modeled in the 2 km weather reanalysis used
in the effort in conjunction with stylized brand density kernels. Brands are
then accumulated at the cell level and the final distribution of raw
modeled brands are classified into three equal quantile classes, which are
used as cost-function coefficients similar to how slope and vegetation are
used to shrink or expand the width of the non-wildland buffer widths that
start at the wildland edge.
4. This is a policy assessment, but the finding that zoning adversely impacts
mitigation seems to run counter to fire safety regulation requirements that
accompany designations of FHSZ under statute. The objectives of FHSZ
zoning are to provide required mitigations to reduce losses.
Thank you again for your commitment to public safety and fire preparedness.
Sincerely,
JIM MCDOUGALD
Assistant Deputy Director,
Community Wildfire Planning & Risk Reduction
Page 327 of 398
1
Craig Schlatter
From:Craig Schlatter
Sent:Monday, May 5, 2025 9:10 AM
To:CALFIRE State Fire Marshal
Subject:RE: Public Comments from City of Ukiah Regarding 2025 Updated Maps for Fire Hazard Severity
Zones in the City of Ukiah Local Responsibility Area
Attachments:Side by Side- Ukiah.Santa Rosa FHSZs.pdf
Mr.McDougald:
ThankyoufortheaddiƟonalinformaƟonprovidedinyourresponse.Unfortunately,wearesƟllnotcompletely
understandingCALFIRE’sreasoningandhopeyouwouldbewillingtoprovideaddiƟonalinformaƟon.SpeciĮcally:
1. CALFIRE’sresponsenotes:However, as a maƩer of historical trend, a signiĮcant driver of increased hazard in
the area under quesƟon is due to prevalence of recent large Įres in areas similar to (and modeled as analogous)
to these lands. In sum, Įres since 2007 in the general region have caused expected hazard to increase due to
higher burn probability as modeled.
x Whatistheareaofthe“generalregion,”andhowwasthesizeofthisregiondetermined?Iassumethe
Įressince2007notedintheCALFIREresponserefertotheMendocinoComplexĮresin2017?
x Respecƞully,whenwelooksouthtoourneighborsintheSantaRosaregion,wedonotseeconsistency
inCALFIRE’sreasoning.WiththeexcepƟonofacouplesmallareasonSantaRosa’sfareastside,wedo
notseeanareaoftheSantaRosaLRAwithinaveryhighĮrehazardseverityzone.Thisseemsoddgiven
thedestrucƟonofthe2017TubbsFire,themostsigniĮcantwildĮreinCalifornia’shistoryattheƟme.
o CouldyoupleaseprovideaddiƟonaldataand/ormethodologicalexplanaƟontodescribewhy
theUkiahLRAandSantaRosaLRAwouldbesodiīerentinĮrehazardseverityzonemapping?
o AƩachedisasideͲbyͲsidecomparisonoftheUkiahLRAandSantaRosaLRA,usingtheTopobase
layerfuncƟonavailableintheCALFIREFHSZviewer.
2. CALFIRE’sresponseon#2oīersthesamereasoningas#1ͲA signiĮcant driver of increased hazard in the area
under quesƟon is due to the prevalence of recent large Įres in areas similar to (and modeled as analogous) to the
areas under quesƟon.AstheCityofUkiahnotedinitsApril17leƩer,CALFIREandOSFMusethreediīerent
historicalƟmerangestodocumenttheprobabilityoftheareaburning:70years,50years,and30years.Itwould
appearwithCALFIRE’smostrecentresponse,thereisafourthƟmeperiodof18years.
x WhatƟmeperiodisCALFIRE/OSFMusingtotrackhistoricalĮreacƟvity?
x Whataretheareassimilarto(andmodeledasanalogous)totheareasunderquesƟon?IsCALFIREusing
otherciƟesofsimilarsizetoUkiahasastandardizedmodelandbasingitsdeterminaƟonofĮrehazard
severityforUkiahoīthismodel?
x Ifso,uponwhatdataisCALFIREbasingitsdeterminaƟonthatsuchastandardizedmodelwouldbe
moreaccuratethantheFirst Streetmodeling?
3.IappreciatethedetailCALFIREprovidedin#3.CouldyoupleaseprovidethelocaldatathatwasuƟlizedwithin
themodel?WhatspeciĮclocallyͲbasedembertransportindicatorswereused?
Regards,
CraigSchlatter,AICP
CommunityDevelopmentDirector
Attachment #3
Page 328 of 398
2
DepartmentofCommunityDevelopment
300SeminaryAve.Ukiah,CA95482
Email:cschlatter@cityofukiah.com
P:(707)463Ͳ6219F:(707)463Ͳ6204
Website:http://www.cityofukiah.com/communityͲdevelopment/
From:CALFIREStateFireMarshal<calfire.statefiremarshal@fire.ca.gov>
Sent:Friday,April25,20254:24PM
To:CraigSchlatter<cschlatter@cityofukiah.com>
Subject:PublicCommentsfromCityofUkiahRegarding2025UpdatedMapsforFireHazardSeverityZonesintheCityof
UkiahLocalResponsibilityArea
[EXTERNALEMAIL]DONOTCLICKlinksorattachmentsunlessyourecognizethesenderandknowthecontentissafe.
Please see our response to Public Comments from City of Ukiah Regarding 2025 Updated
Maps for Fire Hazard Severity Zones in the City of Ukiah Local Responsibility Area.
Jim McDougald
Assistant Deputy Director
Community Wildfire Planning
& Risk Reduction
855 M Street, Fresno CA 93721
(916) 216-1452 Cell
For wildfire preparedness and prevention tips
Visit: ReadyForWildfire.org.
Page 329 of 398
SIDEBYSIDECOMPARISONOFFIREHAZARDSEVERITYZONEMAPPING(USATopoMaps)
UKIAHLRAANDSANTAROSALRA
Source:CALFIREFireHazardSeverityZoneViewer,Phase2Rollout:February24,2025
Page 330 of 398
Page 1 of 2
Agenda Item No: 13.a.
MEETING DATE/TIME: 5/7/2025
ITEM NO: 2025-430
AGENDA SUMMARY REPORT
SUBJECT: Status Report on Emergency Contract with Diamond D Construction, LLC for the Emergency
Repair of the Western Hills Mudslide at the City Water Tank (Pressure Zone 1-North, or PZ1-N) and Request
for Authorization to Continue Work Under This Emergency Contract.
DEPARTMENT: Water Resources PREPARED BY: Sean White, Water Resources Director
PRESENTER: Sage Sangiacomo, City Manager
ATTACHMENTS:
1. Resolution 2025-08 - Emergency Procurement for Mudslide at PZ1
2. Diamond D Estimate for PZ1
3. Purchase Order for Diamond D Slide
4. Slide Pictures
Summary: Council will receive a status report on the contract with Diamond D Construction for the emergency
repair of the Western Hills mudslide at the City water tank and consider approving continued work.
Background: During the major rain event on February 4-5, a mudslide occurred in the western hills, settling at
the base of a City water tank referred to at Pressure Zone 1-North (PZ1-N). Due to the muddy conditions,
slope of the hillside, and specialized nature of the repairs, City crews determined that a professional contractor
would be required to perform the work. Additionally, significant rain was forecast for the following days,
causing concern that the water tank and hillside would potentially be compromised if emergency repairs did
not commence immediately.
On February 19, 2025, City Council approved a Resolution approving the procurement without public bidding
of construction services to repair the mudslide at the City water tank in the western hills (Attachment 1).
Discussion: Staff worked with the Procurement Department to assess availability and obtain proposals from
local contractors. Diamond D Construction was available to begin immediately and was determined to be
qualified to do the work (Attachments 2 and 3).
Work to temporarily remediate the site began on February 7th and was completed on February 12th. Work
involved removing material at the toe of the slope that had built up against the tank and removing material
perched immediately above the tank. Due to the extremely wet condition of the site, only material within the
reach of an excavator could be graded or removed. A small ditch was also cut in the hillside above the tank to
redirect runoff.
The slide area was then tarped to protect it from rainfall. City Staff also added jute netting to other portions of
the site to further protect the hillside. See Attachment 4 for pictures of remediation efforts.
Once the area has dried, further grading will be required. No further work beyond the initial site remediation
has been able to be performed.
To fully stabilize, this site will require a geotechnical investigation and plan, followed by extensive earthwork.
Page 331 of 398
Page 2 of 2
Staff is requesting the Council's approval to continue using the emergency contract with Diamond D
Construction, LLC.
Recommended Action: Receive report and approve the continued work on the emergency contract with
Diamond D Construction for the emergency repair of the Western Hills mudslide at the City water tank PZ1-N.
BUDGET AMENDMENT REQUIRED: TBD
CURRENT BUDGET AMOUNT:
PROPOSED BUDGET AMOUNT:
FINANCING SOURCE: Water Fund; 82027113-80230-18234
REVENUE: YES / No GRANT: YES / No
PREVIOUS CONTRACT/PURCHASE ORDER NO.: PO 48757-00
COORDINATED WITH: Sage Sangiacomo, City Manager; Sean White, Water Resources Director
STRATEGIC PLAN (SP):
CLIMATE INITIATIVES (CI):
GENERAL PLAN ELEMENTS (GP):
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Attachment 1
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Attachment 2
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Attachment 3
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Attachment 4
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Page 1 of 2
Agenda Item No: 13.b.
MEETING DATE/TIME: 5/7/2025
ITEM NO: 2025-434
AGENDA SUMMARY REPORT
SUBJECT: Consider Resolution to Adopt an Initial Study, Mitigated Negative Declaration, and Mitigation and
Monitoring Reporting Program for the Development of an Additional Municipal Well.
DEPARTMENT: Water Resources PREPARED BY: Sean White, Water Resources Director
PRESENTER: Sean White, Water Resources Director
ATTACHMENTS:
1. Final IS-MND - Ukiah New Municipal Well Project
2. Reso Adopt IS-MND and MMRP-Ukiah New Municipal Well
Summary: Council will consider a resolution to adopt an Initial Study, Mitigated Negative Declaration, and
Mitigation and Monitoring Reporting Program for the development of an additional municipal well.
Background: Following the recent successive years of intense drought, it became apparent that City would
benefit from the development of an additional well to provide redundancy to the City's existing well field.
Development of an additional well is Intermediate-Term Objective 2023-4 and is also in the Capital
Improvement Project (CIP) list.
In 2024, the City hired GHD to assist the City with the development of an additional municipal well to provide
redundancy to the City's existing well field. GHD is in the process of reviewing existing site reconnaissance,
recommending potential sites, developing test wells, analyzing test wells, recommending a site or sites, and
designing a future facility. Reconnaissance was guided by the existing 2006 Well Siting study. The preferred
location is a City-owned vineyard near the end of Airport Park Boulevard (referred to as "Ukiah
Redevelopment Agency near Airport" in the 2006 Well Siting study.
Well development requires compliance with the California Environmental Quality Act (CEQA). Water
Resources Staff retained SMB Environmental, Inc. to conduct the environmental compliance for the project
being developed by GHD.
Discussion: In order to comply with CEQA, SMB Environmental prepared an IS (Initial Study)/MND (Mitigated
Negative Declaration) to analyze the potential environmental effects of the Proposed Project. On February 27,
2025, to initiate public review of the Draft IS/MND, the City filed a Notice of Completion (NOC) for the project
with the Governor’s Office of Planning and Research (State Clearinghouse or SCH) and a Notice of Intent
(NOI)/Availability (NOA) with the County of Mendocino and released the Public Draft IS/MND for a 30-day
public review. As shown in the final IS/MND and MMRP (Mitigation and Monitoring Reporting Program)
(Attachment 1), two comment letters were received during the 30-day public review period. One from the
California Department of Toxic Substances Control and the other from the California Department of Fish and
Wildlife. Comment letters, as well as responses to their comments, can be found in Chapter 2 of the attached
Final IS/MND and MMRP document.
Staff recommends the City Council approve the findings of the attached Final IS/MND and MMRP and adopt a
Resolution (Attachment 2) adopting the IS/MND and MMRP for the development of an additional municipal
well.
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Page 2 of 2
Recommended Action: Adopt a resolution to adopt an Initial Study, Mitigated Negative Declaration, and
Mitigation and Monitoring Reporting Program for development of an additional municipal Well.
BUDGET AMENDMENT REQUIRED: No
CURRENT BUDGET AMOUNT: N/A
PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: N/A
REVENUE: Yes / No GRANT: Yes / No
PREVIOUS CONTRACT/PURCHASE ORDER NO.:
COORDINATED WITH: Sean White, Water Resources Director
STRATEGIC PLAN (SP): SP 2A - Continue the development and maintenance of a comprehensive Capital
Improvement Plan that considers the climate impacts of those improvements.
CLIMATE INITIATIVES (CI): 7a – Expand sustainable water practices.
GENERAL PLAN ELEMENTS (GP):GP-A4 - Public Facilities, Services, and Infrastructure Element; GP-A5 -
Environment and Sustainability Element
Page 343 of 398
City of Ukiah
New Municipal Well Project
Final Initial Study / Mitigated Negative Declaration
SCH # 2025021131
Prepared by:
SMB Environmental, Inc.
April 2025
Page 344 of 398
City of Ukiah New Municipal Well Project
Final IS/MND
April 2025 i
Table of Contents
Chapter 1 Introduction ................................................................................................ 1-1
Chapter 2 Comments Received ................................................................................. 2-1
Chapter 3 Responses to Comments ......................................................................... 3-1
Chapter 4 Revisions to the Public Draft IS/MND ...................................................... 4-1
Chapter 5 CEQA Findings and Determination: ........................................................ 5-1
Appendicies
Appendix A Mitigation Monitoring and Reporting Program .................................. A-1
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City of Ukiah New Municipal Well Project
Final IS/MND
April 2025 1-1
Chapter 1 Introduction
Pursuant to the California Environmental Quality Act (CEQA; Public Resources Code Section
21000, et seq. and CEQA Guidelines), the City of Ukiah (City) prepared a Public Draft Initial
Study/Mitigated Negative Declaration (IS/MND) to evaluate potential environmental impacts
associated with the City’s proposed New Municipal Well Project (Proposed Project).
The Proposed Project is located within the City of Ukiah on lands owned by the City, located approximately
1,500 feet southeast of the City of Ukiah Municipal Airport at/near the intersection of Nygard Lane and
Highway 101. Specifically, the subject parcels are located approximately 722 feet east of the Ukiah
Municipal Airport within the Airport Industrial Park Planned Development, which is designated for
'Manufacturing' land use. The project area includes two assessor parcels (APN 180-110-12 and APN 180-
120-15). APN 180-110-12 is a vacant, undeveloped property, while APN 180-120-15 is an existing
vineyard parcel currently in agricultural use, but also subject to the same manufacturing land use
designation. Both parcels are situated along a former railroad corridor and are located to the north of the
US 101 overpass at Norgard Lane (County Road #211).
The purpose of the Proposed Project is to construct a new well with a capacity of approximately 600 to
1,000 gallons per minute (gpm) to help the City maintain and continue to provide its existing customers
with safe and reliable water supply. The Proposed Project would consist of construction and operation of a
new municipal water well within an enclosed building approximately 20-feet by 40-feet by 10-feet high,
which would occur in five phases. The first phase would be the construction of a test well to determine the
potential capacity of the well and to test for water quality of the aquifer. If the capacity of the well and the
water quality meet Health Department standards, then the second phase for drilling and developing the well.
This phase would drill the well hole and install blank and louvered casing to the necessary depths for the
well. The third phase would be the installation of the pump and motor equipment. This would include the
construction/installation of a drive motor, discharge line, sand separator, building, fencing, site lighting,
electrical equipment and other site improvements. The fifth and last phase would be the construction of a
12-inch transmission line that would run to the north and south along the railroad for approximately 1,500-
feet and tie into the City’s existing 12-inch groundwater transmission line. The pipeline would be trenched
and buried approximately 3-feet deep below the existing ground surface. The new well will help provide
water supply and pressure requirements for the area.
On February 27, 2025, to initiate public review of the Draft IS/MND, the City filed a Notice of Completion
(NOC) for the project with the Governor’s Office of Planning and Research (State Clearinghouse or SCH)
and a Notice of Intent (NOI)/Availability (NOA) with the County of Mendocino and released the Public
Draft IS/MND for a 30-day public review. The State Clearinghouse identified the Project with SCH #
2025021131. The 30-day public review period was established between February 27 and March 31, 2025,
with copies of the Draft IS/MND available for review on the City’s website https://cityofukiah.com/ceqa-
review/ and at the addresses below:
City of Ukiah, Public Works Administration Main Branch Library
300 Seminary Avenue 105 North Main Street
Ukiah, CA 95482 Ukiah, CA 95482
This Final IS/MND was prepared according to CEQA Guidelines and considers and incorporates
all comments received by the State Clearinghouse and other agencies during the 30-day public
review period. The purpose of this document is to clarify facts set forth in the February 2025Public
Draft IS/MND, as necessary, to ensure accuracy. The City must consider the IS/MND, together
Page 346 of 398
City of Ukiah New Municipal Well Project
Final IS/MND
April 2025 1-2
with any comments received, before approving the Proposed Project (Public Resources Code
Section 21091(f); and CEQA Guidelines Section 15074). The City has no affirmative duty to
prepare formal responses to comments on the Public IS/MND, but should have adequate
information on the record explaining why the comments do/do not affect the conclusion that there
are no potential significant environmental effects. The City is required to, however, notify, in
writing, any commenting agencies of the date of the meeting on the Proposed Project for which an
IS/MND is prepared and will be decided upon for approval (Public Resources Code Section
21092.5(b); and CEQA Guideline Section 15073).
This Final IS/MND is being distributed to agencies, stakeholder organizations, and individuals who
commented on the Public Draft IS/MND to ensure that interested parties have an opportunity to
express their views regarding the environmental impacts of the project, and to ensure that
information pertinent to permits and approvals is provided to decision makers for the City and CEQA
responsible agencies. Comments from the public have been incorporated into the Final IS/MND
for the City’s City Council to consider whether to approve the Proposed Project. The City is
scheduled to make a final decision on the Proposed Project at its regularly scheduled City
Council Meeting on May 7, 2025 at 5:15 p.m. in the City Hall Council Chambers, 300
Seminary Avenue, Ukiah, CA 95482.
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City of Ukiah New Municipal Well Project
Final IS/MND
April 2025
2-1
Chapter 2 Comments Received
During the 30-day public review period (February 27 through March 31, 2025) the City received
two (2) comment letters regarding the Proposed Project. The City has reviewed and considered all
of the comments received as follows in Table 2-1 below. Copies of the comment letters received
are attached.
TABLE 2-1
COMMENTS RECEIVED
Date
Commenting Agency
Comment
Letter
February 28,
2025
Tamara Purvis, Associate Environmental Planner
HWMP – Permitting Division – CEQA Unit
Department of Toxic Substances Control
8800 Cal Center Drive
Sacramento, CA 95826-3200
A
March 28, 2025
Tina Bartlett, Regional Manager
Northern Region
California Department of Fish and Wildlife
601 Locust Street
Redding, CA 96001
B
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dtsc.ca.gov
SENT VIA ELECTRONIC MAIL
February 28, 2025
Sean White
Water Resources Director
City of Ukiah
300 Seminary Drive
Ukiah, CA 95482
swhite@cityofukiah.com
RE: MITIGATED NEGATIVE DECLARATION FOR CITY OF UKIAH NEW MUNICIPAL
WELL PROJECT DATED FEBRUARY 27, 2025, STATE CLEARINGHOUSE NUMBER
2025021131
Dear Sean White,
The Department of Toxic Substances Control (DTSC) reviewed the Mitigated Negative
Declaration for City of Ukiah New Municipal Well Project (Project). The purpose of the
Proposed Project is to construct a new well with a capacity of approximately 600 to
1,000 gallons per minute to help the City maintain and continue to provide its existing
customers with safe and reliable water supply. DTSC recommends and requests
consideration of the following comments:
1. If buildings or other structures are to be demolished on any Project sites
included in the proposed Project, surveys should be conducted for the
presence of lead-based paints or products, mercury, asbestos containing
materials, and polychlorinated biphenyl caulk. Removal, demolition, and
disposal of any of the above-mentioned chemicals should be conducted in
compliance with California environmental regulations and policies. In addition,
sampling near current and/or former buildings should be conducted in
COMMENT LETTER - A
A-1
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Sean White
February 28, 2025
Page 2
accordance with DTSC’s Preliminary Endangerment Assessment (PEA)
Guidance Manual.
2. DTSC recommends that all imported soil and fill material should be tested to
assess any contaminants of concern meet screening levels as outlined in
DTSC's PEA Guidance Manual. Additionally, DTSC advises referencing the
DTSC Information Advisory Clean Imported Fill Material Fact Sheet if
importing fill is necessary. To minimize the possibility of introducing
contaminated soil and fill material there should be documentation of the
origins of the soil or fill material and, if applicable, sampling be conducted to
ensure that the imported soil and fill material are suitable for the intended land
use. The soil sampling should include analysis based on the source of the fill
and knowledge of prior land use. Additional information can be found by
visiting DTSC’s Human and Ecological Risk Office (HERO) webpage.
DTSC appreciates the opportunity to comment on the MND for City of Ukiah New
Municipal Well Project. Thank you for your assistance in protecting California’s people
and environment from the harmful effects of toxic substances. If you have any questions
or would like clarification on DTSC’s comments, please respond to this letter or via our
CEQA Review email for additional guidance.
Sincerely,
Tamara Purvis
Associate Environmental Planner
HWMP - Permitting Division – CEQA Unit
Department of Toxic Substances Control
Tamara.Purvis@dtsc.ca.gov
A-2
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Sean White
February 28, 2025
Page 3
cc: (via email)
Governor’s Office of Land Use and Climate Innovation
State Clearinghouse
State.Clearinghouse@opr.ca.gov
Steve Brown
Project manager/Consultant
SMB Environmental, inc.
steve@smbenvironmental.com
Dave Kereazis
Associate Environmental Planner
HWMP-Permitting Division – CEQA Unit
Department of Toxic Substances Control
Dave.Kereazis@dtsc.ca.gov
Scott Wiley
Associate Governmental Program Analyst
HWMP - Permitting Division – CEQA Unit
Department of Toxic Substances Control
Scott.Wiley@dtsc.ca.gov
Page 351 of 398
COMMENT LETTER - B
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B-1
B-2
B-3
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B-4
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City of Ukiah New Municipal Well Project
Final IS/MND
April 2025
3-1
Chapter 3 Responses to Comments
This chapter evaluates the comments received during the 30-day public review period (February
27 through March 31, 2025). During the 30-day public review period (February 27 through March
31, 2025) the City received two (2) comment letters regarding the Proposed Project. The City has
reviewed and considered all of the comments received and provides a response to each of those
comments below.
COMMENT LETTER A – CALIFORNIA DEPARTMENT OF TOXIC SUBSTANCE
CONTROL
Comment A-1. Comment Noted. Thank you for your comments. The Proposed Project would
not involve the demolition of any buildings or other structures. Further, and as noted on Page 3-
27, please be aware that the City has committed to implementing Mitigation Measure HAZ-1:
Store, Handle, Use Hazardous Materials in Accordance with Applicable Laws, among
others. As such, the City shall ensure that all construction-related and operational hazardous
materials and hazardous wastes shall be stored, handled, and used in a manner consistent with
relevant and applicable federal, state, and local laws. In addition, construction-related and
operational hazardous materials and hazardous wastes shall be staged and stored away from stream
channels and steep banks to keep these materials a safe distance from near-by residents and prevent
them from entering surface waters in the event of an accidental release.
Comment A-2. Comment Noted. The City is not anticipating that any soil would be imported or
exported as part of the Proposed Project. Nevertheless, the City, as shown on Page 3-27 of the
IS/MND, has committed to implement Mitigation Measure HAZ-2: Properly Dispose of
Contaminated Soil and/or Groundwater. If contaminated soil and/or groundwater is
encountered or if suspected contamination is encountered during project construction, work shall
be halted in the area, and the type and extent of the contamination shall be identified. A
contingency plan to dispose of any contaminated soil or groundwater will be developed through
consultation with appropriate regulatory agencies. As such, if any soil is imported or exported,
the City will work with DTSC, among other agencies to ensure that the imported soil is suitable
for the intended land use.
COMMENT LETTER B – CALIFORNIA DEPARTMENT OF FISH AND WILDLIFE
Comment B-1. Comment Noted. Thank you for your comments. The City of Ukiah shares your
concerns and has already developed well design criteria specifically to mitigate this potential issue
in response to similar past comments on four prior Well Projects (Wells 7 and 8 (2008) and Wells
4 and 9 (2016).
The comment correctly points out that the Proposed Project would be implemented in five phases,
with drilling of a test well to occur in Phase 1 and where this exploratory activity would evaluate the
intervals and depths of both permeable and non-permeable soils below ground surface, the
permeability of that material, and the ability/inability to interact with surface waters such as the
Russian River and instream flows. In general, the static groundwater level in Ukiah is at
approximately 10-feet below ground surface level, followed by a layer of clay (typically from 15-
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City of Ukiah New Municipal Well Project
Final IS/MND
April 2025
3-2
to 40-feet) and then a second layer of unconfined aquifer (typically from 40- to 70-feet) and then
a dense clay aquitard (typically from 70- to 90-feet).
The City’s well design criteria intentionally includes a sealed, un-perforated casing though both
layers of the unconfined aquifer (typically 0- to 90-feet) to eliminate opportunities for our
groundwater facilities to interact with surface water. Information collected in Phase 1 will be used
to develop site specific design parameters to ensure that this facility will be constructed to achieve
these objectives. In addition, Phase 1 will include a study of the vertical and lateral extent of
groundwater levels during pumping and extent of pumping influences to be generated by the well.
The City will be glad to share this Phase 1 information with CDFW and the City will use that
information to ensure that there is no interaction with the Russian River prior to going to Phase 2.
Further, and as disclosed on page 3-34 in Section 3.8 - Hydrology and Water Quality of the
IS/MND, the City’s wells (including the Proposed Project) are and will be drilled through the
unconfined aquifer and the well casings are sealed to prevent pulling from this first layer of water—
rivers and creeks—and remain sealed within the layers of hard clay. When the well moves into the
confined aquifers of stored water, the well casings have porous screens to allow the water to move
into the well shaft where it can be pulled up. The wells vary in depth, averaging about 270 feet, and
go through multiple layers of aquifers and impermeable clay, pulling water from the spongelike rock
and gravel aquifer beds. As a result, the Proposed Project would not have any ability to impact
instream flows of the Russian River.
Comment B-2. Comment Noted. As noted above and disclosed on page 3-34 in Section 3.8 -
Hydrology and Water Quality of the IS/MND, the City’s will not have any interaction with the
Russian River. As a result, the Proposed Project would not have any effects on instream flows of the
Russian River and thus would not have any adverse impacts on any state or federally listed biological
species including Chinook Salmon, Steelhead Trout, Coho Salmon, amphibian California Species of
Special Concern including red-bellied newt and foothill yellow-legged Frog, and riparian plant
communities.
Further and as stated above, the City will provide CDFW with the opportunity to review the Phase
1 test drill results and the City will ensure that there is no interaction with the Russian River prior
to commencing Phase 2.
Comment B-3. Comment Noted. The City will report any special status species and natural
communities detected during the Project Surveys to the California Natural Diversity Database
(CNDDB).
Comment B-4. Comment Noted. The City asserts that is has sufficient measures including in the
Project Description and adopted mitigation measures in place to approve the Proposed Project and
adequately identify and/or mitigate the Proposed Project’s potentially significant impact on
biological resources. The City is scheduled to make a final decision on the Proposed Project
at its regularly scheduled City Council Meeting on May 7, 2025 at 5:15 p.m. in the City Hall
Council Chambers, 300 Seminary Avenue, Ukiah, CA 95482. CDFW is invited to attend.
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City of Ukiah New Municipal Well Project
Final IS/MND
April 2025 4-1
Chapter 4 Revisions to the Public Draft IS/MND
This chapter shows revisions to the Public Draft IS/MND, subsequent to the document’s
publication and public review. The revisions are presented in the order in which they appear in the
Public Draft IS/MND and are identified by section and page number in respective chapters. These
revisions are shown as excerpts from the Public Draft IS/MND, with strikethrough (strikethrough)
text in indicate deletions and underlined (underlined) text to indicate additions.
There are no revisions to the IS/MND.
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City of Ukiah New Municipal Well Project
Final IS/MND
April 2025 5-1
Chapter 5 CEQA Findings and Determination:
On the basis of this Final IS/MND for the City of Ukiah New Municipal Well Project:
I find that the Proposed Project WOULD NOT have a significant effect on the
environment, and a NEGATIVE DECLARATION will be prepared.
I find that although the Proposed Project COULD have a significant effect on the
environment, there will NOT be a significant effect in this case because revisions in the
Project and/or mitigation measures have been made by or agreed to by the City. As a
result, a MITIGATED NEGATIVE DECLARATION will be prepared.
I find that the Proposed Project MAY have a significant effect on the environment, and an
ENVIRONMENTAL IMPACT REPORT is required.
I find that the Proposed Project MAY have a “potentially significant impact” or
“potentially significant unless mitigated” impact on the environment, but at least one
effect 1) has been adequately analyzed in an earlier document pursuant to applicable legal
standards, and 2) has been addressed by mitigation measures based on the earlier analysis
as described on attached sheets. An ENVIRONMENTAL IMPACT REPORT is required,
but it must analyze only the effects that remain to be addressed.
I find that although the Proposed Project could have a significant effect on the
environment, because all potentially significant effects (a) have been analyzed adequately
in an earlier EIR or NEGATIVE DECLARATION pursuant to applicable standards, and
(b) have been avoided or mitigated pursuant to that earlier EIR or NEGATIVE
DECLARATION, including revisions or mitigation measures that are imposed upon the
Proposed Project, nothing further is required.
April 22, 2025
Signature Date
Sean White Water Resources Director____________
Printed Name Title
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Appendix A
Mitigation Monitoring and Reporting Program
Page 359 of 398
MITIGATION MONITORING AND REPORTING PROGRAM
City of Ukiah
New Municipal Well Project
Final Initial Study / Mitigated Negative Declaration
SCH # 20250211131
Prepared for:
City of Ukiah
300 Seminary Avenue
Ukiah, CA 95482
Prepared by:
SMB Environmental, Inc.
April 2025
Page 360 of 398
Ukiah New Municipal Well Project City of Ukiah
Mitigation Monitoring and Reporting Program
2
INTRODUCTION
Pursuant to the California Environmental Quality Act (CEQA; Public
Resources Code Section 21000, et seq. and CEQA Guidelines), the City of
Ukiah (City) prepared a Public Draft Initial Study/Mitigated Negative
Declaration (IS/MND) to evaluate potential environmental impacts associated
with the City’s New Municipal Well Project (Proposed Project).
The Proposed Project is located within the City of Ukiah on lands owned by
the City, located approximately 1,500 feet southeast of the City of Ukiah
Municipal Airport at/near the intersection of Nygard Lane and Highway 101.
Specifically, the subject parcels are located approximately 722 feet east of the
Ukiah Municipal Airport within the Airport Industrial Park Planned
Development, which is designated for 'Manufacturing' land use. The project
area includes two assessor parcels (APN 180-110-12 and APN 180-120-15).
APN 180-110-12 is a vacant, undeveloped property, while APN 180-120-15
is an existing vineyard parcel currently in agricultural use, but also subject to
the same manufacturing land use designation. Both parcels are situated along
a former railroad corridor and are located to the north of the US 101 overpass
at Norgard Lane (County Road #211).
The purpose of the Proposed Project is to construct a new well with a capacity
of approximately 600 to 1,000 gallons per minute (gpm) to help the City
maintain and continue to provide its existing customers with safe and reliable
water supply. The Proposed Project would consist of construction and
operation of a new municipal water well within an enclosed building
approximately 20-feet by 40-feet by 10-feet high, which would occur in five
phases. The first phase would be the construction of a test well to determine
the potential capacity of the well and to test for water quality of the aquifer. If
the capacity of the well and the water quality meet Health Department
standards, then the second phase for drilling and developing the well. This
phase would drill the well hole and install blank and louvered casing to the
necessary depths for the well. The third phase would be the installation of the
pump and motor equipment. This would include the construction/installation
of a drive motor, discharge line, sand separator, building, fencing, site lighting,
electrical equipment and other site improvements. The fifth and last phase
would be the construction of a 12-inch transmission line that would run to the
north and south along the railroad for approximately 1,500-feet and tie into the
City’s existing 12-inch groundwater transmission line. The pipeline would be
trenched and buried approximately 3-feet deep below the existing ground
surface. The new well will help provide water supply and pressure
requirements for the area.
On February 27, 2025, to initiate public review of the Draft IS/MND, the City
filed a Notice of Completion (NOC) for the project with the Governor’s Office
of Planning and Research (State Clearinghouse or SCH) and a Notice of
Availability (NOA) with the County of Mendocino and released the Public
Draft IS/MND for a 30-day public review. The State Clearinghouse identified
the Project with SCH # 2025021131. The 30-day public review period was
established between February 27 and March 31, 2025, with copies of the Draft
IS/MND available for review on the City’s website
https://cityofukiah.com/ceqa-review/ and at 300 Seminary Avenue, Ukiah,
CA 95482 and at the City of Ukiah Main Brnch Library at 100 North Main
Street, Ukiah, CA 95482.
The City received two (2) comment letters during the 30-day public review
period and has considered all comments received. The City then prepared a
Final IS/MND according to CEQA Guidelines. Based on the Final IS/MND,
the Proposed Project would not result in new significant impacts, substantially
increase the severity of previously disclosed impacts, or involve any of the
other conditions related to changed circumstances or new information that
would require a EIR under Public Resources Code section 21166 and CEQA
Guidelines section 15162 beyond those impacts and conditions already
identified in the City’s Public Draft IS/MND.
PURPOSE OF MITIGATION MONITORING AND REPORTING
PROGRAM
This MMRP has been prepared to ensure that all required mitigation measures
are implemented and completed in a satisfactory manner before and during
project construction and operation. The MMRP may be modified by the City
during project implementation, as necessary, in response to changing
conditions or other refinements. Table A (included at the end of this document)
has been prepared to assist the responsible parties in implementing the
mitigation measures. The table identifies individual mitigation measures,
monitoring/mitigation timing, and responsible person/agency for
implementing the measure, monitoring and reporting procedure, and space to
confirm implementation of the mitigation measures. The numbering of
mitigation measures follows the numbering sequence found in the Public Draft
IS/MND.
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ROLES AND RESPONSIBILITIES
Unless otherwise specified herein, the City is responsible for taking all actions
necessary to implement the mitigation measures under its jurisdiction
according to the specifications provided for each measure and for
demonstrating that the action has been successfully completed. The City, at its
discretion, may delegate implementation responsibility or portions thereof to
a licensed contractor or other designated agent. The City would be responsible
for overall administration of the MMRP and for verifying that City staff
members and/or the construction contractor has completed the necessary
actions for each measure.
The City shall designate a project manager to oversee implementation of the
MMRP and who is primarily responsible for implementing the mitigation
measures for the Proposed Project as described in this MMRP. Duties of the
project manager include the following:
• Ensure that routine inspections of the construction site are conducted
by appropriate City staff; check plans, reports, and other documents
required by the MMRP; and conduct report activities.
• Serve as a liaison between the City and the contractor or project
applicant regarding mitigation-monitoring issues.
• Complete forms and maintain reports and other records and
documents generated by the MMRP.
• Coordinate and ensure that corrective actions or enforcement
measures are taken, if necessary.
The responsible party for implementation of each item shall identify the staff
members responsible for coordinating with the City on the MMRP.
REPORTING
The City’s Project Manager shall prepare a monitoring report, upon
completion of the project, on the compliance of the activity with the required
mitigation measures. Information regarding inspections and other
requirements shall be compiled and explained in the report. The report shall
be designed to simply and clearly identify whether mitigation measures have
been adequately implemented. At a minimum, each report shall identify the
mitigation measures or conditions to be monitored for implementation,
whether compliance with the mitigation measures or conditions has occurred,
the procedures used to assess compliance, and whether further action is
required.
MITIGATION MONITORING AND REPORTING PLAN TABLE
The categories identified in Table A are described below.
• Mitigation Measure – This column provides the text of the mitigation
measures identified in the IS/MND.
• Timing – This column identifies the time frame in which the
mitigation will take place.
• Implementation – This column identifies the party responsible for
implementing compliance with the requirements of the mitigation
measure
• Enforcement – This column identifies the party responsible for
enforcing compliance with the requirements of the mitigation
measure.
• Dated Signature for Verification of Compliance – This column is
to be dated and signed by the person (either project manager or his/her
designee) responsible for verifying compliance with the requirements
of the mitigation measure.
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Mitigation Monitoring and Reporting Program
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Table A
Mitigation Monitoring and Reporting Plan
City of Ukiah New Municipal Well Project
IS/MND
Mitigation Measure
Timing
Implementation1
Enforcement1
Dated Signature
for
Verification of
Compliance
3.1 AESTHETICS
Mitigation Measure AES-1: Implement Visual Construction Best Management Practices. The City and/or its
contractor shall remove construction debris and dispose of it at a licensed facility on a daily basis. In the event daily
disposal is not determined to be practical, it must be stored on site as far from residential receptors as feasible and be
screened from view. The contractor would also be required to remove any debris, mud or other soils from the site that was
deposited on public roadways by construction-related traffic. Construction equipment and crew parking areas are to be
staged in an orderly manner and as far as possible from existing residences. Site conditions are to be left in a clean and
orderly manner at the end of each working day.
During
construction of
the Proposed
Project
City of Ukiah City of Ukiah
Mitigation Measure AES-2: Implement Architectural Features into Facility Design. The City and/or its contractor
shall design and construct the new well facility to match the visual characteristics of the City’s existing groundwater well
facilities throughout the City, as much as feasible.
During
construction of
the Proposed
Project
City of Ukiah City of Ukiah
Mitigation Measure AES-3: Respectful and Effective Lighting. To ensure that the project’s exterior lighting does not
spill over onto the adjacent uses including the adjacent airport operations and residential areas, all exterior light fixtures
on the new well, shall be shielded or directed away from adjoining uses. Outdoor light intensity shall be limited to that
necessary for adequate security and safety and be activated by motion sensors - as appropriate. All outside lighting shall
be directed to prevent spillage onto adjacent properties and shall be shown on the site plans and elevations.
During and
after
construction of
the Proposed
Project
City of Ukiah City of Ukiah
3.3 AIR QUALITY/GREENHOUSE GASES
Mitigation Measure AIR-1: Basic Construction Mitigation Measures Recommended for ALL Proposed
Construction Projects. During all phases of construction and as appropriate, the following procedures shall be
implemented:
• Water all active construction areas at least twice daily. Frequency should be based on the type of operation,
soil, and wind exposure.
• Prohibit all grading activities during periods of high wind (over 15 mph).
• Apply chemical soil stabilizers on inactive construction areas (disturbed lands within construction projects that
are unused for at least four consecutive days).
• Apply non-toxic binders (e.g., latex acrylic copolymer) to exposed areas after cut and fill operations and hydro
seed area.
During
construction of
the Proposed
Project
City of Ukiah City of Ukiah
1 The City’s Water Resources Director is primarily responsible for implementing and/or ensuring the implementation of the mitigation measures for the Proposed Project as described in this MMRP.
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Mitigation Monitoring and Reporting Program
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Table A
Mitigation Monitoring and Reporting Plan
City of Ukiah New Municipal Well Project
IS/MND
Mitigation Measure
Timing
Implementation1
Enforcement1
Dated Signature
for
Verification of
Compliance
• Haul trucks shall maintain at least 2'0" of freeboard.
• Cover all trucks hauling dirt, sand, or loose materials.
• Plant tree windbreaks on the windward perimeter of construction projects if adjacent to open land.
• Plant vegetative ground cover in disturbed areas as soon as possible.
• Cover inactive storage piles.
• Install wheel washers at the entrance to construction sites for all exiting trucks.
• Pave all roads on construction sites.
• Sweep streets if visible soil material is carried out from the construction site.
• Post a publicly visible sign which specifies the telephone number and person to contact regarding dust
complaints. This person shall respond to complaints and take corrective action within 48 hours. The phone
number of the Monterey Bay Unified Air Pollution Control District shall be visible to ensure compliance with
Rule 402 (Nuisance).
• Limit the area under construction at any one time.
• Limit the pieces of equipment used at any one time.
• Minimize the use of diesel-powered equipment (i.e., wheeled tractor, wheeled loader, roller) by using gasoline-
powered equipment to reduce NOx emissions.
• Limit the hours of operation for heavy-duty equipment.
• Undertake project during non-zone season (November 1 – April 30).
• Off-site mitigation
3.4 BIOLOGICAL RESOURCES
Mitigation Measure BIO-1: Conduct Pre-construction Survey(s) for Special Status Wildlife Species. A qualified
biologist shall conduct a pre-construction survey for state and federal special status plant and wildlife species no more than
14-days prior to construction. If a wildlife special species is found near any proposed construction areas, impacts on
individuals and their habitat shall be avoided to the extent feasible. If occupied habitat can be avoided, an exclusion zone
shall be established around the habitat and temporary suitable/authorized fencing shall be installed around the buffer area
with “Sensitive Habitat Area” signs posted and clearly visible on the outside of the fence. If avoidance is not possible and
the species is determined to be present in work areas, the qualified biologist with prior approval from CDFW and/or
Prior to
construction of
the Proposed
Project
City of Ukiah City of Ukiah
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Mitigation Monitoring and Reporting Program
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Table A
Mitigation Monitoring and Reporting Plan
City of Ukiah New Municipal Well Project
IS/MND
Mitigation Measure
Timing
Implementation1
Enforcement1
Dated Signature
for
Verification of
Compliance
USFWS may capture the wildlife special status species prior to construction activities and relocate them to nearby, suitable
habitat a minimum of 300-feet from the work area. Exclusion fencing shall then be installed if feasible to prevent them
from reentering the work area. For the duration of work in these areas, the biologist should conduct regular follow-up visits
to monitor effectiveness.
Mitigation Measure BIO-2: Conduct Bird Breeding and Nesting Surveys. For construction activities that occur
between February 1 and August 31, preconstruction breeding and nesting bird surveys shall be conducted by a qualified
biologist prior to and within 14 days of any initial ground-disturbance activities. Surveys shall be conducted within all
suitable nesting habitat within 250-feet of the activity. All active, non-status passerine nests identified at that time shall be
protected by a 50-foot radius minimum exclusion zone. Active raptor or special-status species nests shall be protected by
a buffer with a minimum radius of 200-feet. CDFW and USFWS recommend that a minimum 500-foot exclusion buffer
be established around active special status species nests. The following considerations apply to this mitigation measure:
• Survey results are valid for 14-days from the survey date. Should ground disturbance commence
later than 14-days from the survey date, surveys should be repeated. If no breeding birds are
encountered, then work may proceed as planned.
• Exclusion zone sizes may vary, depending on habitat characteristics and species, and are generally
larger for raptors and colonial nesting birds. Each exclusion zone would remain in place until the
nest is abandoned or all young have fledged.
• The non-breeding season is defined as September 1 to January 31. During this period, breeding is
not occurring and surveys are not required. However, if nesting birds are encountered during work
activities in the non-breeding season, disturbance activities within a minimum of 50-feet of the
nest should be postponed until the nest is abandoned or young birds have fledged.
Prior to
construction of
the Proposed
Project
City of Ukiah City of Ukiah
Mitigation Measure BIO-3: Environmental Awareness Training. All construction personnel shall be given
environmental awareness training by the Proposed Project’s environmental inspector or biological monitor before the start
of construction. The training will familiarize all construction personnel with the federally listed species that may occur in
the Project Area, their habitats, general provisions and protections afforded by the Endangered Species Act, measures to
be implemented to protect these species, and the project boundaries. This training will be provided to any new worker
before they are authorized to perform project work. As part of the environmental awareness training, construction personnel
will be notified that no dogs or any other pets under control of construction personnel will be allowed in the Project Area,
and that no firearms will be permitted in the Project Area, unless carried by authorized security personnel or law
enforcement.
During
construction of
the Proposed
Project
City of Ukiah City of Ukiah
Mitigation Measure BIO-4: Biological Monitor. Based on the results of BIO-1 and BIO-2 above, a CDFW and/or
USFWS-approved Biological Monitor shall be present on-site for all construction activities that occur within 100-feet of
any identified suitable habitats for state and/or federally listed species that may be present during the construction of the
Proposed Project. To the extent required, the City will submit the Biological Monitor’s qualifications to the CDFW and the
USFWS for approval 30-days prior to project construction. The Biological Monitor will ensure that all applicable avoidance
and minimization measures are implemented during project construction. The Biological Monitor will also ensure that all
Prior to
construction of
the Proposed
Project
City of Ukiah City of Ukiah
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Mitigation Monitoring and Reporting Program
7
Table A
Mitigation Monitoring and Reporting Plan
City of Ukiah New Municipal Well Project
IS/MND
Mitigation Measure
Timing
Implementation1
Enforcement1
Dated Signature
for
Verification of
Compliance
vehicles entering the site are free of debris that may harbor organisms that could be introduced to the site, such as vegetation
or mud from other areas.
The Biological Monitor will oversee construction activities to ensure that no state or federally listed species and/or their
habitats experience unintended effects. The Biological Monitor will have the authority to stop any work activities that
could result in unintended adverse effects to covered species and/or their habitats.
Mitigation Measure BIO-5: Staging Areas and Access Routes. When working on habitats that support state and/or
federally listed species, disturbance to existing grades and vegetation will be limited to the actual site of the Proposed
Project and necessary access routes. Placement of all roads, staging areas, and other facilities will avoid and limit
disturbance-sensitive habitats (e.g., riparian habitat, suitable habitats) as much as possible. All staging and material storage
areas, including the locations where equipment and vehicles are parked overnight, will be placed outside of the flood zone
of a watercourse, away from riparian habitat or wetland habitat, and away from any other sensitive habitats. When possible,
staging and access areas will be situated in areas that are previously disturbed, such as developed areas, paved areas,
parking lots, areas with bare ground or gravel, and areas clear of vegetation.
During
construction of
the Proposed
Project
City of Ukiah City of Ukiah
3.5 CULTURAL RESOURCES
Mitigation Measure CR-1: Halt Work if Cultural Resources are Discovered. In the event that any prehistoric or historic
subsurface cultural resources are discovered during ground disturbing activities, all work within 100-feet of the resources
shall be halted and after notification, the City shall consult with a qualified archaeologist to assess the significance of the
find. If any find is determined to be significant (CEQA Guidelines 15064.5[a][3] or as unique archaeological resources per
Section 21083.2 of the California Public Resources Code), representatives of the City and a qualified archaeologist shall
meet to determine the appropriate course of action. In considering any suggested mitigation proposed by the consulting
archaeologist in order to mitigate impacts to historical resources or unique archaeological resources, the lead agency shall
determine whether avoidance is necessary and feasible in light of factors such as the nature of the find, project design,
costs, and other considerations. If avoidance is infeasible, other appropriate measures (e.g., data recovery) shall be
instituted. Work may proceed on other parts of the project site while mitigation for historical resources or unique
archaeological resources is carried out.
Upon discovery
of cultural
resources
City of Ukiah City of Ukiah
Mitigation Measure CR-2: Stop Work if Paleontological Resources are Discovered. If paleontological resources, such
as fossilized bone, teeth, shell, tracks, trails, casts, molds, or impressions are discovered during ground-disturbing activities,
work will stop in that area and within 100-feet of the find until a qualified paleontologist can assess the significance of the
find and, if necessary, develop appropriate treatment measures in consultation with the City.
Upon discovery
of the
suspected
paleontological
remains
City of Ukiah City of Ukiah
Mitigation Measure CR-3: Halt Work if Human Remains are Found. If human remains are encountered during
excavation activities conducted for the Proposed Project, all work in the adjacent area shall stop immediately and the
Mendocino County Coroner’s office shall be notified. If the Coroner determines that the remains are Native American in
Upon the
discovery of
City of Ukiah City of Ukiah
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Mitigation Monitoring and Reporting Program
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Table A
Mitigation Monitoring and Reporting Plan
City of Ukiah New Municipal Well Project
IS/MND
Mitigation Measure
Timing
Implementation1
Enforcement1
Dated Signature
for
Verification of
Compliance
origin, the Native American Heritage Commission shall be notified and will identify the Most Likely Descendent, who
will be consulted for recommendations for treatment of the discovered human remains and any associated burial goods.
suspected
human remains
3.6 GEOLOGY AND SOILS
Mitigation Measure GEO-1: Erosion and Sedimentation Prevention Procedures. The City, or its contractor, shall
comply with applicable State Water Resources Control Board regulations for Construction and Municipal Stormwater
Projects.
Prior to
construction of
the Proposed
Project
City of Ukiah City of Ukiah
Mitigation Measure GEO-2: Conduct Geotechnical Investigation. The City shall conduct a design-level geotechnical
study/investigation to project implementation to determine proper design and construction methods, including design of
any soil remediation measures as required to reduce hazards caused by landslides, liquefaction, and/or lateral spreading.
Prior to
construction of
the Proposed
Project
City of Ukiah City of Ukiah
3.7 HAZARDS AND HAZARDOUS MATERIALS
Mitigation Measure HAZ-1: Store, Handle, Use Hazardous Materials in Accordance with Applicable Laws. The
City shall ensure that all construction-related and operational hazardous materials and hazardous wastes shall be stored,
handled, and used in a manner consistent with relevant and applicable federal, state, and local laws. In addition,
construction-related and operational hazardous materials and hazardous wastes shall be staged and stored away from stream
channels and steep banks to keep these materials a safe distance from near-by residents and prevent them from entering
surface waters in the event of an accidental release.
During
construction of
the Proposed
Project
City of Ukiah City of Ukiah
Mitigation Measure HAZ-2: Properly Dispose of Contaminated Soil and/or Groundwater. If contaminated soil
and/or groundwater is encountered or if suspected contamination is encountered during project construction, work shall be
halted in the area, and the type and extent of the contamination shall be identified. A contingency plan to dispose of any
contaminated soil or groundwater will be developed through consultation with appropriate regulatory agencies.
During
construction of
the Proposed
Project
City of Ukiah City of Ukiah
Mitigation Measure HAZ-3: Equipment Inspection and Maintenance. The City shall ensure that well-maintained
equipment will be used to perform the work, and except in the case of a failure or breakdown, equipment maintenance
will be performed off-site. Equipment will be inspected daily by the operator for leaks or spills. If leaks or spills are
encountered, the source of the leak will be identified, leaked material will be cleaned up, and the cleaning materials will
be collected and properly disposed. Spills, leaks, and other problems of a similar nature will be resolved immediately to
prevent unnecessary effects on state and federally listed species and their habitats. A plan for the emergency cleanup of
any spills of fuel or other material will be available on site, and adequate materials for spill cleanup will be maintained on
site.
During
construction of
the Proposed
Project
City of Ukiah City of Ukiah
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Mitigation Monitoring and Reporting Program
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Table A
Mitigation Monitoring and Reporting Plan
City of Ukiah New Municipal Well Project
IS/MND
Mitigation Measure
Timing
Implementation1
Enforcement1
Dated Signature
for
Verification of
Compliance
Mitigation Measure HAZ-4: Fueling Activities. The City will protect state and federally listed species and their habitats
from pollution due to fuels, oils, lubricants, and other harmful materials. Vehicles and equipment that are used during
the Proposed Project will be fueled and serviced in a manner that will not affect federally listed species or their habitats.
Machinery and equipment used will be serviced, fueled, and maintained on uplands in a “safe” area (i.e., outside of
sensitive habitats) and will be located outside of suitable habitats for federally listed species, to prevent contamination.
Fueling equipment and vehicles will be kept more than 200-feet away from aquatic habitats (i.e., waters of the U.S. and
Waters of the State), and more than 100-feet away from suitable terrestrial habitats for federally listed species. Exceptions
to this distance requirement may be allowed for large cranes, pile drivers, and drill rigs, if they cannot be easily moved.
The City will establish a temporary fuel containment basin if these buffers cannot be maintained. Fueling will be
conducted in accordance with procedures to be developed in a Spill Prevention and Pollution Control Plan.
During
construction of
the Proposed
Project
City of Ukiah City of Ukiah
Mitigation Measure HAZ-5: Equipment Staging. The City shall ensure that no staging of construction materials,
equipment, tools, buildings, trailers, or restroom facilities will occur in a floodplain during flood season, even if staging
is only temporary.
During
construction of
the Proposed
Project
City of Ukiah City of Ukiah
Mitigation Measure HAZ-6: Comply with FAA Advisory Circular 150/5370-2. The City and its contractors shall
comply with all relevant sections of the FAA Advisory Circular 150/5370-2, which sets forth guidelines for operational
safety on airports during construction, including the development of an Airport Construction and Phasing Plan that must
be provided to and approved of by the Airport Manager/Airport Traffic Control Tower folks prior to construction. The
City shall coordinate all associated construction activities with the Airport Manager/Airport Traffic Control Tower within
5 business days prior to the initiation of construction activities.
During
construction of
the Proposed
Project
City of Ukiah City of Ukiah
Mitigation Measure HAZ-7: Comply with FAA Advisory Circular 70/7460-1M. The City and its contractors shall
comply with all relevant sections of the FAA Advisory Circular 70/7460-1M, which sets forth guidelines for obstruction
marking and lighting. The Proposed Project will exceed the RWY 09/27 Part 77 Transitional surface and therefore, the
structure must be lighted with red obstruction lights in accordance with FAA Advisory Circular 70/7460-1, Obstruction
Marking and Lighting, Chapters 4, 5, and 12. Copy of the current AC 70/7460-1 can be viewed and/or downloaded with
red obstruction lights in accordance with FAA Advisory Circular 70/7460-1, Obstruction Marking and Lighting, Chapters
4, 5, and 12. Copy of the current AC 70/7460-1 can be viewed and/or downloaded at:
https://www.faa.gov/regulations_policies/advisory_circulars/index.cfm/go/document.current/documentNumber/70_7460-
1.
A separate notice shall be filed with the FAA if any of the construction equipment, such as temporary cranes, whose
working limits would exceed the height and lateral dimensions of the current Proposed Project.
During
construction of
the Proposed
Project
City of Ukiah City of Ukiah
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Ukiah New Municipal Well Project City of Ukiah
Mitigation Monitoring and Reporting Program
10
Table A
Mitigation Monitoring and Reporting Plan
City of Ukiah New Municipal Well Project
IS/MND
Mitigation Measure
Timing
Implementation1
Enforcement1
Dated Signature
for
Verification of
Compliance
Mitigation Measure HAZ-8: Fire Prevention and Control. The City shall comply with all federal, state, county and
local fire regulations pertaining to burning permits and the prevention of uncontrolled fires. As appropriate, the following
measures shall be implemented to prevent fire hazards and control of fires:
• The City shall develop and implement a fire prevention and suppression plan for the Proposed Project for
those activities that have a risk of starting a wildfire.
• A list of relevant fire authorities and their designated representative to contact shall be maintained on site by
City and/or construction personnel.
• Adequate firefighting equipment shall be available on site in accordance with the applicable regulatory
requirements.
• The level of fire hazard shall be posted at the construction office (where visible for workers) and workers shall
be made aware of the hazard level and related implications.
• The City or its contractor shall have sufficient fire suppression equipment to handle any possible fire emergency
that could be caused by the Proposed project’s construction activities. As appropriate, this shall include,
although not be limited to, water trucks; portable water pumps; chemical fire extinguishers; hand tools such as
shovels, axes, and chain saws. Specifically, the City or its contractor shall supply and maintain in working order
an adequate supply of fire extinguishers for each crew engaged in potentially combustible work such as welding,
cutting, and grinding.
• All equipment shall be equipped with spark arrestors.
• In the event of a fire, the City or its contractor shall immediately use resources necessary to contain the fire.
The City or contractor shall then notify local emergency response personnel.
• Any and all tree-clearing activities (if any) are to be carried out in accordance with local rules and regulations
for the prevention of forest fires.
• Burning shall be prohibited.
• Flammable wastes shall be removed from the construction site on a regular basis.
• Flammable materials kept on the construction site must be stored in approved containers away from ignition
sources.
• Smoking shall be prohibited on the construction site, except at designated safe areas with proper cigarette
disposal containers.
During
construction of
the Proposed
Project
City of Ukiah City of Ukiah
3.8 HYDROLOGY AND WATER QUALITY
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Table A
Mitigation Monitoring and Reporting Plan
City of Ukiah New Municipal Well Project
IS/MND
Mitigation Measure
Timing
Implementation1
Enforcement1
Dated Signature
for
Verification of
Compliance
Mitigation Measure HWQ-1: Implement Construction Best Management Practices. The City, or its contractor, shall
comply with applicable State Water Resources Control Board regulations for Construction and Municipal Stormwater
Projects.
Prior to and
during
construction of
the Proposed
Project
City of Ukiah City of Ukiah
3.11 NOISE
Mitigation Measure NOI-1: Limit Construction Hours. Construction activities will be limited to the least noise-
sensitive times and will comply with the City’s noise ordinances. Construction, alteration, and other related activities shall
be allowed on weekdays between the hours of 7 a.m. and 7 p.m., and on Saturdays between the hours of 9 a.m. and 4 p.m.
Construction activities shall not exceed the outdoor ambient sound level (dBA) of 75 dBA.
During
construction of
the Proposed
Project
City of Ukiah City of Ukiah
Mitigation Measure NOI-2: Locate Staging Areas away from Sensitive Receptors. The City’s construction
specification shall require that the contractor select staging areas as far as feasibly possible from sensitive receptors.
During
construction of
the Proposed
Project
City of Ukiah City of Ukiah
Mitigation Measure NOI-3: Maintain Mufflers on Equipment. The City’s construction specifications shall require the
contractor to maintain all construction equipment with manufacturer’s specified noise-muffling devices.
During
construction of
the Proposed
Project
City of Ukiah City of Ukiah
Mitigation Measure NOI-4: Idling Prohibition and Enforcement. The City shall prohibit and enforce unnecessary
idling of internal combustion engines. In practice, this would mean turning off equipment if it will not be used for five or
more minutes.
During
construction of
the Proposed
Project
City of Ukiah City of Ukiah
Mitigation Measure NOI-5: Equipment Location and Shielding. Locate all stationary noise-generating construction
equipment such as air compressors and standby power generators as far as possible from homes and businesses.
During
construction of
the Proposed
Project
City of Ukiah City of Ukiah
3.17 TRIBAL CULTURAL RESOURCES
Mitigation Measure TCR-1: Halt Work if Tribal Cultural Resources are Discovered. In the event that any tribal
cultural resources are discovered during ground disturbing activities, all work within 100-feet of the resources shall be
halted and after notification, the City shall consult with a qualified archaeologist and local tribes to assess the significance
of the find. If any find is determined to be significant as a unique tribal cultural resource, the City shall treat the resource
During
construction of
the Proposed
Project
City of Ukiah City of Ukiah
Page 370 of 398
Ukiah New Municipal Well Project City of Ukiah
Mitigation Monitoring and Reporting Program
12
Table A
Mitigation Monitoring and Reporting Plan
City of Ukiah New Municipal Well Project
IS/MND
Mitigation Measure
Timing
Implementation1
Enforcement1
Dated Signature
for
Verification of
Compliance
with culturally appropriate dignity, taking into account the tribal cultural values and meaning of the resource, including
to, but not limited to, the following:
• Protecting the cultural character and integrity of the resource;
• Protecting the traditional use of the resource; and
• Protecting the confidentiality of the resource.
In considering any suggested mitigation proposed by the consulting archaeologist and/or the appropriate tribe in order to
mitigate impacts to any tribal cultural resources find, the City shall determine whether avoidance is feasible in light of
factors such as the nature of the find, project design, costs, and other considerations. If avoidance is infeasible, other
appropriate measures (e.g., data recovery) shall be instituted and coordinated with the appropriate tribe(s). Work may
proceed on other parts of the project site while mitigation measures for tribal cultural resources or other unique
archaeological resources are carried out.
Page 371 of 398
RESOLUTION NO. 2025-XX
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH ADOPTING AN INITIAL
STUDY/MITIGATED NEGATIVE DECLARATION AND MITIGATION MONITORING AND
REPORTING PROGRAM, IN ACCORDANCE WITH THE CALIFORNIA ENVIRONMENTAL
QUALITY ACT FOR THE UKIAH NEW MUNICIPAL WELL PROJECT
WHEREAS, the City of Ukiah (City) prepared an Initial Study/Mitigated Negative Declaration for
the Public Works Ukiah New Municipal Well Project (Proposed Project) in accordance with the
requirements of the California Environmental Quality Act of 1970, as amended (“CEQA”), and
state and local guidelines implementing CEQA; and
WHEREAS, the City is the CEQA Lead Agency on the Proposed Project, and the City Council is
the decision-making body for the Proposed Project; and
WHEREAS, the Proposed Project is located within the City of Ukiah on lands owned by the City,
located approximately 1,500 feet southeast of the City of Ukiah Municipal Airport at/near the
intersection of Nygard Lane and Highway 101; and
WHEREAS, the subject parcels are located approximately 722 feet east of the Ukiah Municipal
Airport within the Airport Industrial Park Planned Development, which is designated for
'Manufacturing' land use; and
WHEREAS, the project area includes two assessor parcels (APN 180-110-12 and APN 180-120-
15). APN 180-110-12 is a vacant, undeveloped property, while APN 180-120-15 is an existing
vineyard parcel currently in agricultural use, but also subject to the same manufacturing land use
designation. Both parcels are situated along a former railroad corridor and are located to the north
of the US 101 overpass at Norgard Lane (County Road #211); and
WHEREAS, the purpose of the Proposed Project is to construct a new well with a capacity of
approximately 600 to 1,000 gallons per minute (gpm) to help the City maintain and continue to
provide its existing customers with safe and reliable water supply; and
WHEREAS, the Proposed Project would consist of construction and operation of a new municipal
water well within an enclosed building approximately 20-feet by 40-feet by 10-feet high, which
would occur in five phases; and
WHEREAS, the first phase would be the construction of a test well to determine the potential
capacity of the well and to test for water quality of the aquifer. If the capacity of the well and the
water quality meet Health Department standards, then the second phase for drilling and
developing the well. This phase would drill the well hole and install blank and louvered casing to
the necessary depths for the well. The third phase would be the installation of the pump and motor
equipment. This would include the construction/installation of a drive motor, discharge line, sand
separator, building, fencing, site lighting, electrical equipment and other site improvements. The
fifth and last phase would be the construction of a 12-inch transmission line that would run to the
north and south along the railroad for approximately 1,500-feet and tie into the City’s existing 12-
inch groundwater transmission line. The pipeline would be trenched and buried approximately 3-
feet deep below the existing ground surface. The new well will help provide water supply and
pressure requirements for the area; and
WHEREAS, on February 27, 2025, to initiate public review of the Draft IS/MND, the City filed a
Notice of Completion (NOC) for the project with the Governor’s Office of Planning and Research
(State Clearinghouse or SCH) and a Notice of Intent (NOI)/Availability (NOA) with the County of
Mendocino and released the Public Draft IS/MND for a 30-day public review; and
Attachment 2
Page 372 of 398
WHEREAS, the State Clearinghouse identified the Project with SCH # 2025021131; and
WHEREAS, the 30-day public review period was established between February 27 and March
31, 2025, with copies of the Draft IS/MND available for review on the City’s website
https://cityofukiah.com/ceqa-review/ and at the addresses below:
City of Ukiah, Public Works Administration Main Branch Library
300 Seminary Avenue 105 North Main Street
Ukiah, CA 95482 Ukiah, CA 95482; and
WHEREAS, the Final IS/MND was prepared according to CEQA Guidelines and considers and
incorporates all comments received by the State Clearinghouse and other agencies during the
30- day public review period; and
WHEREAS, the purpose of this document is to clarify facts set forth in the February 2025 Public
Draft IS/MND, as necessary, to ensure accuracy; and
WHEREAS, the City must consider the IS/MND, together with any comments received, before
approving the Proposed Project (Public Resources Code Section 21091(f); and CEQA Guidelines
Section 15074); and
WHEREAS, the City has no affirmative duty to prepare formal responses to comments on the
Public IS/MND, but should have adequate information on the record explaining why the comments
do/do not affect the conclusion that there are no potential significant environmental effects; and
WHEREAS, the City is required to, however, notify, in writing, any commenting agencies of the
date of the meeting on the Proposed Project for which an IS/MND is prepared and will be decided
upon for approval (Public Resources Code Section 21092.5(b); and CEQA Guideline Section
15073); and
WHEREAS, the Final IS/MND is being distributed to agencies, stakeholder organizations, and
individuals who commented on the Public Draft IS/MND to ensure that interested parties have an
opportunity to express their views regarding the environmental impacts of the Proposed Project,
and to ensure that information pertinent to permits and approvals is provided to decision makers
for the City and CEQA responsible agencies; and
WHEREAS, comments from the public have been incorporated into the Final IS/MND for the
City’s City Council to consider whether to approve the Proposed Project; and
WHEREAS, the City is scheduled to make a final decision on the Proposed Project at its regularly
scheduled City Council Meeting on May 7, 2025 at 5:15 p.m. in the City Hall Council Chambers,
300 Seminary Avenue, Ukiah, CA 95482.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF UKIAH AS
FOLLOWS:
THAT THE CITY COUNCIL does hereby make the following findings: (1) it has independently
reviewed, analyzed and based its decision on the whole of the record, which includes those items
identified in Public Resources Code Section 21167.6(e), including, but not limited to, the Public
Draft and Final Initial Study/Mitigated Negative Declaration, the staff reports and other information
in the administrative record. The City Council has considered the information contained therein,
prior to acting upon or approving the Project, (2) the Public Draft and Final Initial Study/Mitigated
Negative Declaration prepared for the Proposed Project has been completed in compliance with
CEQA and consistent with state and local guidelines implementing CEQA, and (3) the Public Draft
and Final Initial Study/Mitigated Negative Declaration represents the independent judgment and
Page 373 of 398
analysis of the City as lead agency for the Proposed Project. The City Council designates the
City’s Director of Public Works Department as the custodian of documents and records of
proceedings on which this decision is based.
THAT THE CITY COUNCIL does hereby adopt the MMRP prepared for the Proposed Project.
The Public Draft, Final Initial Study/Mitigated Negative Declaration, and MMRP are: (1) on file
with the City at its Public Works Department at 300 Seminary Avenue, Ukiah, California 95482
and (2) available for inspection by any interested person.
THAT THE CITY COUNCIL does hereby authorize the Water Resources Director to file the Notice
of Determination with the California State Clearinghouse and the Mendocino County Recorder-
Clerk, along with a check for $3,018.75 for the required California Fish and Wildlife Filing Fee
($2,968.75) and the Mendocino County Processing Fee ($50) within five (5) days of this resolution
as required by CEQA.
THAT THE CITY COUNCIL does hereby adopt the Ukiah Municipal Well Project, as currently
written. The Ukiah Municipal Well Project Initial Study/Mitigated Negative Declaration and Notice
of Determination is: (1) on file with the City at its Public Works Department at 300 Seminary
Avenue, Ukiah, California 95482 and (2) available for inspection by any interested person.
PASSED AND ADOPTED this 7th day of May, 2025, by the following roll call vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
__________________________
Douglas F. Crane, Mayor
ATTEST:
____________________
Kristine Lawler, City Clerk
Page 374 of 398
Page 1 of 2
Agenda Item No: 14.a.
MEETING DATE/TIME: 5/7/2025
ITEM NO: 2025-480
AGENDA SUMMARY REPORT
SUBJECT: Authorize the City Manager to Negotiate and Execute a Purchase Agreement for One Parcel, APN
167-280-15, Located at 1 Carousel Lane, and Adopt Resolution Approving the Purchase of Real Property
Located at 1 Carousel Lane for the City of Ukiah Corporation Yard; Find the Project Categorically Exempt from
the California Environmental Quality Act Pursuant to CEQA Guidelines Section 15301 (Existing Facilities); and
Approve Corresponding Budget Amendment.
DEPARTMENT: City Manager /
Admin PREPARED BY: Shannon Riley, Deputy City Manager
PRESENTER: Shannon Riley, Deputy City Manager
ATTACHMENTS:
1. Carousel PSA_fully executed
2. DRAFT NOE - 1 Carousel Lane
3. Resolution CEQA Exemption Carousel_050725
Summary: The City Council will consider authorizing the City Manager to negotiate and execute a Purchase
Agreement for one parcel, APN 167-280-15, located at 1 Carousel Lane, and adopt resolution approving the
purchase of real property located at 1 Carousel Lane for the City of Ukiah Corporation Yard; find the project
Categorically Exempt from the California Environmental Quality Act pursuant to CEQA Guidelines Section
15301 (Existing Facilities); and approving corresponding budget amendment.
Background: The City of Ukiah's Corporation Yard is the base of operations for the City Fleet and Plant
Maintenance Facility, Street Maintenance Crew, Water and Wastewater Maintenance Crew, and, until
recently, the Electric Utility Maintenance Crew. It is currently located on the east side of the Ukiah Airport;
many of the structures are in failing condition and the size/location are quickly becoming inadequate for the
Staff and equipment needs. Therefore, in 2022, the City issued debt (Lease Revenue Bonds, Series 2022) to
finance the renovation/replacement of this facility, estimated at $15 million, and to conduct improvements to
various city streets.
Since that time, Staff has explored various options for the Corporation Yard, resulting in ruling out new
construction due to the exceedingly high cost. A needs assessment for the facility established that the site
should consist of approximately 60,000 square feet of covered space on roughly five acres. Existing facilities
meeting this description are limited; however, a building meeting these specifications has become available at
1 Carousel Lane.
The site is situated north of the city limits, but is still located centrally within the service area for the Ukiah
Valley Water Authority, and with easy access to the freeway.
Discussion: With Council's direction, Staff has completed much of the necessary due diligence for the
purchase of this property, including obtaining a Phase One Environmental Report that shows no findings, and
begun negotiations with the Seller. The City and the Seller have agreed to the terms outlined in the Purchase
and Sale Agreement (Attachment 1), with an agreed price of $7,600,000 plus normal and customary closing
costs and corresponding due diligence.
Page 375 of 398
Page 2 of 2
The City recently commissioned an appraisal for another nearby industrial property, also for a potential
Corporation Yard location, and the agreed-upon price for 1 Carousel is consistent with that valuation and the
associate comparisons.
The Community Development Department has evaluated and determined that the purchase qualifies for a
Categorical Exemption Section 15301 (Existing Facilities) under the California Environmental Quality Act; see
Attachment 2 for the draft Notice of Exemption. The project site is zoned for industrial use and the proposed
municipal corporation yard operations are consistent with both current and historical industrial uses of the
property.
This facility is well within the planned budget and is an ideal fit for the future of the Corporation Yard. Staff is
requesting the Council authorize the City Manager to negotiate and execute the final stages of this acquisition
and adopt the attached resolution (Attachment 3) approving the purchase of real property located at 1
Carousel Lane for relocation of the City Corporation Yard; find the project categorically exempt from the
California Environmental Quality Act pursuant to CEQA Guidelines Section 15301 (Existing Facilities); and
approve the corresponding budget amendment.
Recommended Action: Authorize the City Manager to negotiate and execute a Purchase Agreement for one
parcel, APN 167-280-15, located at 1 Carousel Lane, and adopt resolution approving the purchase of real
property located at 1 Carousel Lane for the City of Ukiah Corporation Yard; find the project Categorically
Exempt from the California Environmental Quality Act pursuant to CEQA Guidelines Section 15301 (Existing
Facilities); and approve corresponding budget amendment.
BUDGET AMENDMENT REQUIRED: Yes
CURRENT BUDGET AMOUNT: 20824300.80220.18190: -$30,200
PROPOSED BUDGET AMOUNT: 20824300.80220.18190: $7,630,200 plus normal and customary closing
costs and corresponding due diligence
FINANCING SOURCE: 2022 Lease Revenue Bonds
REVENUE: No GRANT: No
PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A
COORDINATED WITH: N/A
STRATEGIC PLAN (SP): SP 2A - Continue the development and maintenance of a comprehensive Capital
Improvement Plan that considers the climate impacts of those improvements.
CLIMATE INITIATIVES (CI): N/A
GENERAL PLAN ELEMENTS (GP): N/A
Page 376 of 398
Docusign Envelope ID: 8186A619-49AC-4E6E-AE19-9199FA21D65D
Page 377 of 398
Docusign Envelope ID: 8186A619-49AC-4E6E-AE19-9199FA21D65D
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Docusign Envelope ID: 8186A619-49AC-4E6E-AE19-9199FA21D65D
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Docusign Envelope ID: 8186A619-49AC-4E6E-AE19-9199FA21D65D
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Docusign Envelope ID: 8186A619-49AC-4E6E-AE19-9199FA21D65D
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Docusign Envelope ID: 8186A619-49AC-4E6E-AE19-9199FA21D65D
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Docusign Envelope ID: 8186A619-49AC-4E6E-AE19-9199FA21D65D
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Docusign Envelope ID: 8186A619-49AC-4E6E-AE19-9199FA21D65D
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Docusign Envelope ID: 8186A619-49AC-4E6E-AE19-9199FA21D65D
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Docusign Envelope ID: 8186A619-49AC-4E6E-AE19-9199FA21D65D
Page 386 of 398
Docusign Envelope ID: 8186A619-49AC-4E6E-AE19-9199FA21D65D
CEO
5/2/2025
Page 387 of 398
Attachment 2
300 Seminary Avenue • Ukiah • CA • 95482-5400
Phone: (707)463-6200 · Fax: (707)463-6204 ·www.cityofukiah.com
NOTICE OF CEQA EXEMPTION
TO: Office of Planning and Research
1400 Tenth Street, Room 121
Sacramento, CA 95814
FROM: City of Ukiah
300 Seminary Avenue
Ukiah, CA 95482
X County Clerk: County of Mendocino
501 Low Gap Rd # 1020
Ukiah, CA, 95482
PROJECT TITLE: City of Ukiah Corporation Yard Relocation Project
PROJECT LOCATION: 1 Carousel Lane, Ukiah, CA 95482
DESCRIPTION OF PROJECT:
The City of Ukiah proposes to purchase and occupy an existing industrial facility located at 1 Carousel
Lane to establish a new corporation yard. The 7.9-acre property contains a 98,000-square-foot
industrial building currently partially occupied by FedEx and an organic pesticide manufacturing
operation, with a significant portion vacant.
The proposed corporation yard would utilize the majority of the existing building (excluding the FedEx
space) for the following municipal operations:
• Vehicle and equipment maintenance and repair
• Construction materials and supplies storage
• Recreation program equipment and supplies storage
• Administrative functions
No expansion of the building envelope is proposed, and no significant increase in traffic is anticipated.
While the proposed use would occupy more of the currently underutilized building space, the intensity
of operations would be less than historical uses, which included a commercial bakery with
manufacturing, packaging, and distribution activities.
The project site is zoned for industrial use and the proposed municipal corporation yard operations are
consistent with both current and historical industrial uses of the property.
PUBLIC AGENCY APPROVING PROJECT:
City of Ukiah, pursuant to CEQA Guidelines Section
15051(a), which specifies that "if the project will be
Page 388 of 398
Attachment 2
300 Seminary Avenue • Ukiah • CA • 95482-5400
Phone: (707)463-6200 · Fax: (707)463-6204 ·www.cityofukiah.com
CEQA EXEMPTION STATUS:
REASONS WHY PROJECT IS EXEMPT: The project qualifies for a Class 1 Categorical Exemption
under CEQA Guidelines Section 15301 (Existing Facilities) because it consists of the operation and
minor alteration of an existing industrial facility involving negligible or no expansion of the existing use.
The project:
1. Involves no expansion of the existing building envelope or footprint
2. Maintains industrial use consistent with the site's zoning and historical uses
3. Results in operations of similar or lesser intensity compared to previous industrial uses at the
site. The previous commercial bakery operation involved more intensive industrial processes
including manufacturing (baking), packaging operations, and distribution activities. While the
proposed corporation yard will occupy more of the currently underutilized building space, its
operations (vehicle maintenance, storage, and administrative functions) represent a less
intensive industrial use with fewer mechanical processes, reduced utility demands, and lower
operational impacts than the previous manufacturing facility.
4. Requires only minor interior modifications to accommodate the new use
5. Will result in reduced traffic impacts compared to historical uses. The previous commercial
bakery operation generated more intensive traffic patterns due to multiple daily deliveries of
raw materials, outbound distribution of finished products, multiple employee shifts for
manufacturing operations, and continuous fleet movements throughout the day. In contrast,
the proposed corporation yard will have more predictable and lower-intensity traffic patterns
carried out by a public agency, that agency shall be
the lead agency even if the project would be located
within the jurisdiction of another public agency."
DATE OF APPROVAL:
May 7, 2025
NAME OF PROJECT APPLICANT:
City of Ukiah
❑ Ministerial [Section 21080(b); 15268]
❑ Declared Emergency [Section 21080(b)(3); 15269(a)]
❑ Emergency Project [Section 21080(b)(4); 15269(b)(c)]
❑ Statutory Exemption Section:
✓ Categorical Exemption Section: 15301 (Class 1 - Existing Facilities)
❑ General Rule [Section 15061 (b)(3)]
Page 389 of 398
Attachment 2
300 Seminary Avenue • Ukiah • CA • 95482-5400
Phone: (707)463-6200 · Fax: (707)463-6204 ·www.cityofukiah.com
primarily limited to standard business hours, with most employee trips occurring during typical
commute periods and service vehicles departing in morning and returning in afternoon.
None of the exceptions to categorical exemptions listed in CEQA Guidelines Section 15300.2
apply:
• The project is not located in an environmentally sensitive area
• There are no cumulative impacts from successive projects of the same type in the same place
• There are no unusual circumstances that would result in significant environmental impacts
• The project will not damage scenic or historic resources
• The project is not located on a hazardous waste site
• The project will not cause a substantial adverse change to a historical resource
Lead Agency Contact Person Katherine Schaefers
Planning Manager
Phone Number (707) 463-6203
Email KSchaefers@cityofukiah.com
This is to certify that the record of project approval is available to the General Public at:
Community Development Department, Ukiah Civic Center, 300 Seminary Avenue, Ukiah, CA 95482
May 07, 2025
Planning Manager
Signature (Public Agency) (Date) (Title)
Page 390 of 398
Attachment 3
1
RESOLUTION NO. 2025-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH APPROVING THE PURCHASE
OF REAL PROPERTY LOCATED AT 1 CAROUSEL LANE FOR RELOCATION OF THE CITY CORPORATION
YARD; AND FIND THE PROJECT CATEGORICALLY EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL
QUALITY ACT PURSUANT TO CEQA GUIDELINES SECTION 15301 (EXISTING FACILITIES).
WHEREAS; the City Council has considered the California Environmental Quality Act (CEQA)
determination for the acquisition and reuse of the property at 1 Carousel Lane for the City
Corporation Yard; and
WHEREAS; the project consists of the purchase and operation of an existing 98,000-square-foot
industrial facility on a 7.9-acre parcel for municipal corporation yard uses including vehicle and
equipment maintenance, materials storage, and administrative functions; and
WHEREAS; the project involves no expansion of the existing building envelope and will maintain
industrial uses consistent with the site's zoning and historical operations; and
WHEREAS; the proposed municipal use will result in reduced operational intensity compared to
previous industrial uses at the site, including fewer mechanical processes and lower utility demands
than the former commercial bakery operation; and
WHEREAS; vehicle trips and traffic patterns associated with the corporation yard will be less intensive
than historical uses, with most activity limited to standard business hours rather than the multiple
shifts and continuous delivery operations associated with previous manufacturing uses; and
WHEREAS; none of the exceptions to categorical exemptions specified in CEQA Guidelines Section
15300.2 apply to this project;
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Ukiah finds that the
corporation yard relocation project is categorically exempt from the California Environmental Quality
Act pursuant to CEQA Guidelines Section 15301 (Existing Facilities) because it consists of the
operation and minor alteration of an existing facility involving negligible or no expansion of the
existing use.
BE IT FURTHER RESOLVED, that City staff is directed to file a Notice of Exemption with the County
Clerk and State Clearinghouse.
DULY AND REGULARLY ADOPTED this 7th day of May 2025.
AYES:
NOES:
ABSTAIN:
ABSENT:
Page 391 of 398
Douglas F. Crane, Mayor
ATTEST:
Kristine Lawler, City Clerk/CMC
Page 392 of 398
Page 1 of 2
Agenda Item No: 14.b.
MEETING DATE/TIME: 5/7/2025
ITEM NO: 2025-463
AGENDA SUMMARY REPORT
SUBJECT: Discussion and Possible Action Regarding the Cancellation of August 6, 2025, and January 7,
2026, Regular City Council Meetings, with the Option for the Mayor and/or City Manager to Call for a Special
Meeting on an Alternate Date if Time-Sensitive Business Arises.
DEPARTMENT: City Clerk PREPARED BY: Kristine Lawler, City Clerk
PRESENTER: Sage Sangiacomo, City Manager
ATTACHMENTS:
None
Summary: Council will consider cancelling the August 6, 2025, and January 7, 2026, Regular City Council
meetings.
Background: City Council has regular meetings scheduled for the first and third Wednesdays of each month,
with regularly scheduled meetings on August 6, 2025, and January 7, 2026. Council typically cancels various
meetings during the year when there are holiday conflicts and/or are fewer business items, in order to give a
break to both the Council and Staff from the heavy meeting schedule maintained throughout the rest of the
year and allow time to focus on committee/ad-hoc assignments and project/program implementation.
Discussion: Staff is recommending the cancellation of the August 6, 2025, and January 7, 2026, regular
meetings, with the option for the Mayor and/or City Manager to call for a special meeting on an alternate date
if time-sensitive business arises. Staff will continue to monitor scheduling and will advise at the meeting of any
changes and/or needs related to agenda management for Council's consideration.
Recommended Action: Approve the cancellation of the August 6, 2025, and January 7, 2026, Regular City
Council Meetings, with the option for the Mayor and/or City Manager to call for a special meeting on an
alternate date if time-sensitive business arises.
BUDGET AMENDMENT REQUIRED: N/A
CURRENT BUDGET AMOUNT: N/A
PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: N/A
REVENUE: No GRANT: No
PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A
COORDINATED WITH: N/A
STRATEGIC PLAN (SP): N/A
CLIMATE INITIATIVES (CI): N/A
GENERAL PLAN ELEMENTS (GP): N/A
Page 393 of 398
Page 2 of 2
Page 394 of 398
Page 1 of 1
Agenda Item No: 14.c.
MEETING DATE/TIME: 5/7/2025
ITEM NO: 2025-431
AGENDA SUMMARY REPORT
SUBJECT: Receive Updates on City Council Committee and Ad Hoc Assignments, and, if Necessary,
Consider Modifications to Assignments and/or the Creation/Elimination of Ad Hoc(s).
DEPARTMENT: City Clerk PREPARED BY: Kristine Lawler, City Clerk
PRESENTER: Mayor Crane and Various Councilmembers
ATTACHMENTS:
1. 2025 City Council Special Assignments and Ad Hocs
Summary: City Council members will provide reports and updates on their committee and ad hoc
assignments. If necessary, the Council may consider modifications.
Background: City Council members are assigned to a number of committees and ad hoc activities. These
assignments are included as Attachment 1.
Discussion: Previously, the City Council discussed having more time allocated to reporting on committee and
ad hoc activities. Often, the Council Reports section of the regular agenda is rushed due to impending
business (i.e., public hearings), and not enough time is afforded for reports beyond community activities.
In an effort to foster regular updates on committee and ad hoc assignments, this item is being placed on the
agenda to provide the City Council members an expanded opportunity to report on assignments and modify
assignments as necessary.
Recommended Action: Receive report(s). The Council will consider modifications to committee and ad hoc
assignments along with the creation/elimination ad hoc(s).
BUDGET AMENDMENT REQUIRED: N/A
CURRENT BUDGET AMOUNT: N/A
PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: N/A
REVENUE: No GRANT: No
PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A
COORDINATED WITH: N/A
STRATEGIC PLAN (SP): N/A
CLIMATE INITIATIVES (CI): N/A
GENERAL PLAN ELEMENTS (GP): N/A
Page 395 of 398
2025 CITY COUNCIL SPECIAL ASSIGNMENT LIST
LOCAL / UKIAH VALLEY MTG DATE/TIME MEETING LOCATION MAILING ADDRESS/CONTACT COMMITTEE FUNCTION ASSIGNED TO PRINCIPAL STAFF SUPPORT
City Broadband Project TBD TBD
Civic Center
300 Seminary Ave.
Ukiah, CA 95482
to evaluate the Request for Proposal (RFP) for the Internet Service Provider
(ISP) for the California's Public Utilities Commission (CPUC) Last Mile
Broadband
Orozco Jim Robbins, Grants Manager, 463-6708;
jrobbins@cityofukiah.com
Investment Oversight Committee Varies
Civic Center
300 Seminary Ave.
Ukiah, CA 95482
Civic Center
300 Seminary Ave.
Ukiah, CA 95482
Reviews City investments, policies, and strategies
Crane
Orozco - Alternate
Alan Carter, Treasurer
Dan Buffalo, Director of Finance; 463-6220
dbuffalo@cityofukiah.com
Disaster Council
Shall meet a minimum of
once a year at a time and
place designated upon
call of the chair
Place designated upon call of the chair or, if
she/he is unavailable or unable to call such
meeting, the first vice chair and then the City
Manager or her/his designee.
Office of Emergency Management
300 Seminary Ave.
Ukiah, CA 95482
467-5720 - Traci Boyl
Develop any necessary emergency and mutual aid plans, agreements,
ordinances, resolutions, rules, and regulations.
Orozco
Criss - Alternate
Traci Boyl, City Manager's Office Management
Analyst; 467-5720; tboyl@cityofukiah.com
Greater Ukiah Business & Tourism
Alliance (GUPTA)
4th Monday of month,
10 a.m.
200 S School St.
Ukiah, CA 95482
200 S School St.
Ukiah, CA 95482
Promotes tourism and works to strengthen and promote the historic
downtown and businesses within the greater Ukiah area
Marianne Davison - Community
Services Department Staff
Orozco - Alternate
Shannon Riley,Deputy City Manager;
467-5793 sriley@cityofukiah.com
Mendocino County Inland Water and
Power Commission (IWPC)
2nd Thursday of month,
6:00 p.m.
Civic Center
300 Seminary Avenue
conference room 5
IWPC Staff
P.O. Box 1247
Ukiah, CA 95482
391-7574 - Candace Horsley
Develops coordination for water resources and current water rights: Potter
Valley project - Eel River Diversion
Rodin
Orozco - Alternate
Sean White,Director of Water Resources;
463-5712 swhite@cityofukiah.com
North Coast Opportunities (NCO)4th Wednesday of
month, 2 p.m.Alternating locations - Ukiah and Lakeport
Governing Board Chair
North Coast Opportunities
413 North State Street
Ukiah, CA 95482
Assist low income and disadvantaged people to become self reliant Neil Davis
Neil Davis, Community Services Director;
467-5764
ndavis@cityofukiah.com
Sun House Guild ex officio 2nd Tuesday of month,
4:30 p.m.
Sun House
431 S. Main St.
Ukiah, CA
431 S. Main Street
Ukiah, CA 95482
467-2836
Support and expand Grace Hudson Museum Orozco, Sher
Neil Davis - Alternate
David Burton, Museum Director; 467-2836
dburton@cityofukiah.com
Ukiah Valley Basin Groundwater
Sustainability Agency (GSA)
2nd Thursday of month,
1:30 p.m.
Board of Supervisors Chambers; 501 Low
Gap Road
Ukiah, CA
County Executive Office
501 Low Gap Rd., Rm. 1010
Ukiah, CA 95482
463-4441
GSA serves as the Groundwater Sustainability Agency in the Ukiah Valley
basin
Crane
N/A - Alternate
Sean White, Director of Water Resources;
463-5712 swhite@cityofukiah.com
MENDOCINO COUNTY MTG DATE/TIME MEETING LOCATION MAILING ADDRESS/CONTACT COMMITTEE FUNCTION ASSIGNED TO PRINCIPAL STAFF SUPPORT
City Selection Committee Called as required by the
Clerk of the Board
BOS Conference Room
501 Low Gap Rd. Rm. 1090
Ukiah, CA
C/O: BOS
501 Low Gap Rd., Rm 1090
Ukiah, CA 95482
463-4441
Makes appointments to LAFCO and Airport Land Use Commission
(Mayor - Primary; Vice Mayor - Alternate)
Mayor Crane
Vice Mayor Sher
Kristine Lawler, City Clerk; 463-6217
klawler@cityofukiah.com
Economic Development & Financing
Corporation (EDFC)
2nd Thursday of month,
2:00 p.m.
Primarily 631 S. Orchard Street
(location varies)
Executive Director
631 South Orchard Avenue
Ukiah, CA 95482
467-5953
Multi-agency co-op for economic development and business loan program Riley
(appointed 12/19/18)
Shannon Riley, Deputy City Manager;
467-5793 sriley@cityofukiah.com
Library Advisory Board
3rd Wednesdays of
alternate months; 1:00
p.m.
Various Mendocino County Libraries Ukiah County Library
463-4491 Review library policy and activities Sher
Rodin - Alternate
Kristine Lawler, City Clerk; 463-6217;
klawler@cityofukiah.com
Mendocino County 1st District Liaison Monthly; TBD
Civic Center Annex
conference room #5
411 West Clay St.
Ukiah, CA 95482
Civic Center
300 Seminary Ave.
Ukiah, CA 95482
To coordinate activities and policy development with the City's 1st District
Supervisor
Crane
Rodin - Alternate
Sage Sangiacomo, City Manager;
463-6221; ssangiacomo@cityofukiah.com
Mendocino County 2nd District Liaison 1st Wednesdays of
month, 8:00 a.m.
Civic Center Annex
conference room #5
411 West Clay St.
Ukiah, CA 95482
Civic Center
300 Seminary Ave.
Ukiah, CA 95482
To coordinate activities and policy development with the County's 2nd
District Supervisor
Criss
Rodin - Alternate
Shannon Riley, Deputy City Manager;
467-5793 sriley@cityofukiah.com
Mendocino Council of Governments
(MCOG)
1st Monday of month,
1:30 p.m.
Board of Supervisors Chambers
501 Low Gap Road
Ukiah, CA
Executive Director
367 N. State Street, Ste. 206
Ukiah, CA 95482
463-1859
Plan and allocate State funding, transportation, infrastructure and project
County wide
Criss
Sher - Alternate
Tim Eriksen, Public Works Director/City Engineer;
463-6280 teriksen@cityofukiah.com
Mendocino County Airport Land Use
Commission As needed
BOS Conference Room
501 Low Gap Rd., Rm. 1090,
Ukiah, CA
Mendocino County Executive Office
501 Low Gap Rd. Rm. 1010
Ukiah, CA 95482
To formulate a land use compatibility plan, provide for the orderly growth of
the airport and the surrounding area, and safeguard the general welfare of
the inhabitants within the vicinity
Liaisons: Owen/Schlatter
Greg Owen, Airport Manager; 467-2855;
gowen@cityofukiah.com
Craig Schlatter, Director of Community
Development; 463-6219;
cschlatter@cityofukiah.com
Mendocino County Local Area
Formation Commission (LAFCO)
1st Monday of month,
9:00 a.m.Board of Supervisors Chambers
Executive Director
200 S. School Street, Ste. 2
Ukiah, CA 95482
463-4470
Required by legislation - planning spheres of influence, annexation, service
areas, and special districts
Rodin
Crane - Alternate for both city seat
members on Commission
Craig Schlatter, Director of Community
Development; 463-6219;
cschlatter@cityofukiah.com
Updated: 2/10/2025
Attachment 1
Page 396 of 398
2025 CITY COUNCIL SPECIAL ASSIGNMENT LIST
MENDOCINO COUNTY
Continued MTG DATE/TIME MEETING LOCATION MAILING ADDRESS/CONTACT COMMITTEE FUNCTION ASSIGNED TO PRINCIPAL STAFF SUPPORT
Mendocino Solid Waste Management
Authority (MSWMA)
3rd Thursday of every
other month (varies),
10:00 a.m.
Willits Council Chambers
Solid Waste Director
3200 Taylor Drive
Ukiah, CA 95482
468-9710
County-wide Solid Waste JPA Crane
Sher - Alternate
Tim Eriksen, Public Works Director/City Engineer;
463-6280 teriksen@cityofukiah.com
Mendocino Transit Authority (MTA)
Board of Directors
Last Wednesday of
month, 1:30 p.m.
Alternating locations - Ukiah Conference
Center or Fort Bragg, or Point Arena
Executive Director
241 Plant Road
Ukiah, CA 95482
462-1422
County-wide bus transportation issues and funding Sher
Rodin - Alternate
Tim Eriksen, Public Works Director/City
Engineer; 463-6280 teriksen@cityofukiah.com
Mendocino Youth Project JPA Board of
Directors
3rd Wednesday of month,
7:45 a.m.776 S. State Street Conference Room
Mendocino Co. Youth Project
776 S. State Street, Ste. 107
Ukiah, CA 95482
707-463-4915
Targets all youth with a focus on drug and alcohol prevention, healthy
alternatives and empowering youth to make healthy choices
Criss
Max Brazill, Admin Lieutenant -
Alternate
Cedric Crook, Police Chief; 463-6771;
ccrook@cityofukiah.com
Russian River Flood Control District
(RRFCD) Liaison
1st Monday of month,
5:30 p.m.
151 Laws Ave.,Suite D
Ukiah, CA
151 Laws Ave., Ukiah, CA 95482;
rrfc@pacific.net; 462-5278
Proactively manage the water resources of the upper Russian River for the
benefit of the people and environment of Mendocino County White/Orozco Sean White, Director of Water Resources;
463-5712 swhite@cityofukiah.com
Ukiah Players Theater Board of
Directors
3rd Tuesday of month,
6:00 p.m
1041 Low Gap Rd
Ukiah, CA 95482
462-1210
1041 Low Gap Rd
Ukiah, CA 95482
462-1210
To oversee the activities, organization and purpose of the Ukiah Players
Theater
Greg Owen, Airport Manager
(appointed 12/19/18)
Kristine Lawler, City Clerk; 463-6217
klawler@cityofukiah.com
Ukiah Unified School District (UUSD)
Committee Quarterly 511 S. Orchard, Ste. D
Ukiah, CA 95482
511 S. Orchard
Ukiah, CA 95482
Information exchange with UUSD Board Chair, Mayor, Superintendent, and
City Manager
Orozco, Criss
Sage Sangiacomo, City Manager
Cedric Crook, Police Chief
Sage Sangiacomo, City Manager; 463-6221
ssangiacomo@cityofukiah.com
REGIONAL MTG DATE/TIME LOCATION MAILING ADDRESS/CONTACT COMMITTEE FUNCTION ASSIGNED TO PRINCIPAL STAFF SUPPORT
Great Redwood Trail Agency (GRTA)Bi-monthly, 3rd
Thursdays, 10:30 a.m.Various Locations - announced
419 Talmage Road, Suite M
Ukiah, CA 95482
463-3280
Provides a unified and revitalized rail infrastructure meeting the freight and
passenger needs of the region
Rodin
Sher- Alternate
Neil Davis, Community Services Director
467-5764 ndavis@cityofukiah.com
League of California Cities Redwood
Empire Legislative Committee
Prior to Division
Meetings, meets 3x in
person and then via
conference call
Various locations that are announced
Redwood Empire League President;
Public Affairs Program Manager
(916) 658-8243
Elected city officials and professional city staff attend division meetings
throughout the year to share what they are doing and advocate for their
interests in Sacramento
Orozco
Criss - Alternate
Sage Sangiacomo, City Manager; 463-6221
ssangiacomo@cityofukiah.com
Russian River Watershed Association
(RRWA)
4th Thursday of month,
9:00 a.m. (only 5 times a
year)
Windsor Town Hall
9291 Old Redwood Hwy, #400
Windsor, CA 95492
707-838-1000
Russian River Watershed Association
2235 Mercury Way, Suite 105
Santa Rose, CA 95407
info@rrwatershed.org
707-508-3670 (message only)
Consider issues related to Russian river - plans projects and funding
requests
Rodin
Sher - Alternate
Tim Eriksen, Public Works Director/City Engineer;
463-6280 teriksen@cityofukiah.com
Northern California Power Agency
(NCPA) - Commission
4th Thursday of month,
9:00 a.m. (see NCPA
calendar)
Roseville, CA
and other locations
651 Commerce Drive
Roseville, CA 95678
916-781-4202
Pool of State and local power utilities developing and operating power
generation, providing scheduling and related energy services and providing
regulatory and legislative support.
Crane - Commissioner
Sher - City Council Alternate
Sauers - Alternate and Commissioner in
absence of Commissioner Crane
Cindi Sauers - Electric Utility Director;
463-6286 csauers@cityofukiah.com
Northern California Power Agency
(NCPA) – Lodi Energy Center (LEC)
Appointment
2nd Monday of month,
10:00 AM Lodi, CA and other locations
651 Commerce Drive
Roseville, CA 95678
916-781-4299
Committee oversees the operation, maintenance and expenditures of the
LEC 300 MW generating project.
Sauers – Project Participate
Appointee
Cindy Sauers, Electric Utility Director,
463‐6286, csauers@cityofukiah.com
Transmission Agency of Northern
California (TANC)
4th Wednesday of
month, 10 a.m.35 Iron Point Circle Suite 225 Folsom, CA
35 Iron Point Cir #225
Folsom, CA 95630
916-852-1673; info@tanc.us
Provide electric transmission to its Member utilities through transmission
line ownership or contract arrangements.
Crane
Sauers - Alternate
Cindi Sauers - Electric Utility Director;
463-6286 csauers@cityofukiah.com
STANDING COMMITTEES MTG DATE/TIME LOCATION MAILING ADDRESS/CONTACT COMMITTEE FUNCTION ASSIGNED TO PRINCIPAL STAFF SUPPORT
Diversity and Equity TBD Virtual Meeting Room
(link to be created)
Civic Center
300 Seminary Ave.
Ukiah, CA 95482
Improve diversity and equity in the City’s workforce and municipal services Orozco/Criss Traci Boyl, City Manager's Office Management
Analyst; 467-5720; tboyl@cityofukiah.com
Fire Executive Committee
2nd Tue, every other
month beginning in
January; 5:00 p.m.
Ukiah Valley Conference Center,
200 S. School Street
Ukiah, CA
Civic Center
300 Seminary Ave.
Ukiah, CA 95482
sabba@cityofukiah.com
Per the recently adopted agreement between the City of Ukiah and the
Ukiah Valley Fire Protection District
Orozco/Sher
Alternates: Criss
Doug Hutchison, Fire Chief; 463-6263;
dhutchison@cityofukiah.com
Countywide Oversight Board to the
RDA Successor Agencies
4th Thursday of January,
4:00 p.m.; meets
annually
Ukiah Valley Conference Center,
200 S. School Street
Ukiah, CA
City of Ukiah
ATTN: City Clerk
300 Seminary Ave.
Ukiah, CA 95482
Oversee and direct the Successor Agencies of the former redevelopment
agencies Crane
Dan Buffalo, Director of Finance; 463‐6220
dbuffalo@cityofukiah.com
Kristine Lawler, City Clerk; 463‐6217,
klawler@cityofukiah.com
Water Executive Committee
(Ukiah Valley Water Authority)
1st Tue of each month
at 6:00 p.m.
Ukiah Valley Conference Center,
200 S. School Street
Ukiah, CA
City of Ukiah
ATTN: Sean White
300 Seminary Ave.
Ukiah, CA 95482
Oversight of UVWA; set annual budget for the combined water system;
Manage rates and collect levies; modify existing water rights for the
provision of water service; mediation and dispute resolution;
Crane/Orozco Sean White, Director of Water Resources;
463-5712 swhite@cityofukiah.com
Updated: 2/10/2025
Page 397 of 398
COMMITTEE ASSIGNED TO PRINCIPAL STAFF SUPPORT
Electric Grid Operational Improvements Crane/Orozco Cindy Sauers, Electric Utility Director;
463-6286 csauers@cityofukiah.com
Trench Cut Policy Development Crane Tim Eriksen, Public Works Director/City Engineer; 463-
6280 teriksen@cityofukiah.com
Advance Planning & Policy for Annexation
Applications Crane/Rodin
Craig Schlatter, Community Development Director
463-6219 cschlatter@cityofukiah.com
UVSD/ City Relations
Ad hoc committee to address specific issues with the Ukiah
Valley Sanitation District, including discussion of overall sewer
system service delivery policies, operating policy revisions,
potential revisions to the current Operating Agreement, and
cost sharing
Crane/Orozco
Dan Buffalo, Director of Finance;
463‐6220 dbuffalo@cityofukiah.com
Sean White, Water Resources Director
463‐5712 swhite@cityofukiah.com
Orr Street Bridge Corridor Rodin/Sher Tim Eriksen, Public Works Director/City Engineer; 463-
6280 teriksen@cityofukiah.com
Complete Streets Rodin/Crane
Tim Eriksen, Public Works Director/City Engineer; 463-
6280 teriksen@cityofukiah.com
Shannon Riley, Deputy City Manager
467-5793 sriley@cityofukiah.com
Neil Davis, Community Services Director
467-5764 ndavis@cityofukiah.com
Special Districts (Water District Consolidation)Orozco/Crane Shannon Riley, Deputy City Manager
467‐5793 sriley@cityofukiah.com
Corp Yard Planning Crane/Orozco Jason Benson, Senior Civil Engineer
463‐6284 jbenson@cityofukiah.com
Mendocino County Courthouse Project and Reuse Sher/Orozco Shannon Riley, Deputy City Manager
467‐5793 sriley@cityofukiah.com
Climate Action Plan
Will coordinate with the Community Development Director to
identify and assign representation to each of the identified
categories, and also coordinate with the Community
Development Director and the Climate Action Plan Working
Group related to other outreach efforts during the development
of the draft municipal Climate Action Plan related to the 2040
General Plan
Sher/Criss Craig Schlatter, Community Development Director
463-6219 cschlatter@cityofukiah.com
City's 150-Year Anniversary Planning Orozco/Rodin Shannon Riley, Deputy City Manager
467‐5793 sriley@cityofukiah.com
Zoning Reform
Function is to explore creation of a new ministerial zoning
permit and identify additional zoning streamlining and reform
efforts to provide better and more consistent development
outcomes
Crane/Orozco
Craig Schlatter, Community Development Director
463-6219 cschlatter@cityofukiah.com
Community Health Needs Assessment (CHNA)
Steering Committee
assist in the creation of the 2025 CHNA Report for the
communities served by the three Adventist Health hospitals in
Mendocino County. providing insight, identifying, gathering
and analyzing the health needs of our community. Additionally
Rodin/Sher
Jeremy Malin, NP
Director of Community Health Analytics
Adventist Health Howard Memorial
Adventist Health Ukiah Valley
Adventist Health Mendocino Coast
978-289-3330; malinjr@ah.org
Parks & Recreation Special District Exploration Rodin/Orozco Neil Davis, Community Services Director
467-5764 ndavis@cityofukiah.com
Downtown Zoning code Crane/Rodin Craig Schlatter, Community Development Director
463-6219 cschlatter@cityofukiah.com
Tourism Advisory Committee Rodin/Sher Shannon Riley, Deputy City Manager
467‐5793 sriley@cityofukiah.com
Historic Preservation Code Sher/Criss Craig Schlatter, Community Development Director
463-6219 cschlatter@cityofukiah.com
Fire Severity Rodin/Orozco Craig Schlatter, Community Development Director
463-6219 cschlatter@cityofukiah.com
City Council Handbook Review and Update Sher Kristine Lawler, City Clerk
463‐6217; klawler@cityofukiah.com
2025 AD HOC COMMITTEES
*Note: Changing the composition of an existing ad‐hoc among current councilmembers after work has begun presents potential Brown Act issues. Requests
for fully filled ad‐hocs are represented on the draft, but staff does not recommend changes except to fill vacated assignments. The current requests on the
sheet for fully composed ad‐hocs are primarily intended to convey interest in topics covered by these ad‐hoc committees for possible future consideration
of new assignments.
Updated: 3/6/2025
Page 398 of 398