HomeMy WebLinkAboutKenwood Energy, Energy Management Consulting 2016-05-24; Amendment 2 2025-04-14COU 1516-212-A2
CITY OF UKIAH
AMENDMENT NO. 2
TO
PROFESSIONAL SERVICES CONTRACT 1516212
BETWEEN
KENWOOD ENERGY, ENERGY MANAGEMENT CONSULTING
and THE CITY OF UKIAH
This Amendment No. 2, entered on April 14th, 2025 revises the Agreement for
Professional services dated May 24th, 2016 between the City of Ukiah and Kenwood
Energy, Energy Management Consulting, for professional consulting services relating to
development and preparation of a bid specification to install a Solar Parking Canopy lo
supply renewable electricity to the City Electric supply at 1350 Hastings Road for the
Electric Utility Department.
This Amendment No. 2 adds additional Scope of Work per Exhibit 1 and revises the Fee
Schedule to $225/hr for Senior Engineer and $185/hr for Project Manager.
Except as expressly amended by this Amendment, all other terms remain unchanged and
in full force and effect.
IN WITNESS WHEREOF, THE PARTIES HAVE EXECUTED THIS
AMENDMENT ON THE EFFECTIVE DATE:
KENWOOD ENERGY, ENERGY MANAGEMENT CONSULTING
BY: DATE:
PRINT NAME:
CITY OF UKIAH
BY: DATE:
SAGE SANGIACOMO, CITY MANAGER
ATTEST
BY: DATE:
KRISTINE LAWLER, CITY CLERK
04/18/2025
Kristine Lawler (Apr 21, 2025 07:55 PDT)
Kristine Lawler 04/21/2025
Kenwood Energy
Energy Management Consulting
Kenwood Energy PO Box 692
(707) 695-2158 Kenwood, CA 95452
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City of Ukiah
Consultant Scope of Work
Request for Proposal and Project Management
TASK 1 – PROPOSAL SOLICITATION:
1.Kickoff Meeting: Discuss goals and objectives; Finalize the scope of each of the
tasks; Finalize the implementation schedule.
2.Updated Analysis: Reevaluate PV system sizing and Battery Energy Storage
Systems (BESS) based on current technologies. Provide a memo or PowerPoint that
summarizes the results for presentation to the staff.
3.Miscellaneous Meetings: Meet regularly with staff and other City and community
members to discuss goals, objectives, technologies, design, etc.
4.Specification and RFP Development: Update bid sheets and specifications; Review
and comment on City Terms and Conditions.
5.RFP Support: Support the City throughout the bid process by participating the pre-bid
meeting and working with the City to answer bidders’ questions.
6.Proposal Review and Evaluation: Review proposals; Complete a life cycle cost
analysis;
7.Contract Review: Review the draft contract with a focus on the energy aspects of the
agreement; Provide recommended language related to the scope of work.
8.City County Support: Assist in the development of materials needed to present the
project to the City Council for approval.
TASK 2 – PROJECT MANAGEMENT:
1.Kick-off Meeting: Discuss the City’s goals and objectives with the contractor; finalize
the contractor’s scope of work, timeline, goals and objectives, communication
protocol, meetings schedule, special procedures, etc.
2.Submittal Review: Review the 50% and 90% complete submittals.
3.Weekly Meetings: Participate in bi-weekly design meetings, and weekly construction
meetings; Keep track of and distribute meeting notes.
4.Punch List Inspections: Complete a punch-list inspection of the completed system.
5.Technical Support: Kenwood Energy will work with the City as needed to review and
discuss requests-for-information related to the specification and design; requests for
change orders submitted by the contractor; payment applications for reasonableness
based on the actual work completed; etc.
6.Operation Tracking: Develop a tracking tool and report that can be used to easily
track system output on a monthly basis.
Exhibit 1
Kenwood Energy
Energy Management Consulting
Kenwood Energy PO Box 692
(707) 695-2158 Kenwood, CA 95452
2
FEES
Task 1 fees are based on a 6-month schedule. Task 2 is based on a 6-month installation
schedule. Kenwood Energy proposes to bill the City on an hourly basis. Kenwood
Energy’s hourly rates are:
Senior Engineer $225.00 per hour
Project Manager $185.00 per hour
Not to Exceed costs
Task 1: Proposal Solicitation $15,800.00
Task 2: Project Management $15,600.00
Kenwood Energy will submit monthly progress payment invoices. Payments shall be
made within 30 days of receiving Kenwood Energy’s invoice.
References
West County Wastewater District: Energy Management support of a $65M
comprehensive energy project; contract review and negotiation; peer review of vendor’s
cost savings calculations; negotiation of the term sheet; development of the scope of
work; development of project performance metrics; third-party expert reviewer of
contractor GHG inventory and report.
Andrew Clough, PG
Deputy General Manager
510-222-6700
AClough@wcwd.org
Jackson Family Wines Sustainable Development: General support of all things related
to energy costs; evaluation of energy storage savings; development of several megawatts
of renewable energy projects; negotiations of a 3.5 megawatt wind energy project and
power-purchase-agreement; ongoing evaluation and monthly reporting of all renewable
energy systems.
Julien Gervreau,
Vice President of Sustainability
707-535-8516
Julien.Gervreau@jfwmail.com
Kenwood Energy
Energy Management Consulting
Kenwood Energy PO Box 692
(707) 695-2158 Kenwood, CA 95452
3
City of Willits: Technical analysis of an existing PPA for the feasibility of purchasing an
onsite renewable energy system; negotiation of the purchase; analysis of energy storage
systems at the City’s water and wastewater facilities.
Andrea Trincado Slater
Project Manager
City of Willits
atrincado@cityofwillits.org
Kenwood Energy
Energy Management Consulting
Kenwood Energy PO Box 692
(707) 695-2158 Kenwood, CA 95452
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Company Overview
Kenwood Energy is an energy management consulting firm that acts as an advocate for
our customers, serving as a source of independent information and guidance that enables
customers to make informed decisions for achieving their goals related to energy use,
GHG emissions and sustainability.
The services offered by Kenwood Energy fall into four categories:
Energy Management – Our energy management services focus on the development
of comprehensive energy assessments and plans, with expertise that includes lighting,
refrigeration, pumping, fans, air conditioning, heating, hot water, and manufacturing
processes. Our assessments include technical and financial parameters that identify
payback periods and cost, allowing our clients to make more informed implementation
decisions.
Renewable Energy Generation – We formulate sophisticated energy output
projections and feasibility analyses to assess renewable energy options for our clients.
We provide technical expertise to support implementation by developing Requests for
Proposals and construction specifications, aiding in vendor selection after the
evaluation of proposals, and providing support and supervision during installation. We
have extensive experience with solar electricity, solar thermal, wind, fuel cells, battery
storage, and conventional cogeneration.
Sustainability – Kenwood Energy has been helping customers reduce their
environmental footprint while improving reliability and reducing operating costs. We
have supported our customers in reducing and quantifying their greenhouse gas (GHG)
emissions and developing Action Plans that define how targets will be reached,
reported, and tracked. We also support our customers in the application of Energy
Storage Systems (ESS) and microgrids to isolate them from planned and unplanned
utility outages.
Energy Modeling – Models developed by Kenwood Energy evaluate detailed energy
consumption information in combination with relevant rates, reflecting not only
differences between traditional utility providers but also the impact of Community
Choice Aggregation (CCA) entities. Within rate categories, our models adjust for
specifics such as seasonal changes, time-of-use differences, non-bypassable charges,
and the power charge indifference adjustment (PCIA). The electricity rates are updated
as needed, corresponding with published changes made by the relevant utility or CCA.
o On-site renewable energy: our model includes detailed area specific weather
profiles, and evaluate the impacts of programs such as net-energy metering,
aggregated net metering, and lesser-known options such as the Renewable Energy
Self-Generation Bill Credit Transfer program (RES-BCT) for local governments.
o On-site ESS: building on the renewable energy model, this model captures detailed
battery performance parameters and optimizes system sizing in light of customer
energy use and goals, such as reliability, peak energy reduction or overall cost
savings.
Kenwood Energy
Energy Management Consulting
Kenwood Energy PO Box 692
(707) 695-2158 Kenwood, CA 95452
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