HomeMy WebLinkAbout2025-04-16 CC PacketPage 1 of 5
City Council
Regular Meeting
AGENDA
(to be held both at the physical and virtual locations below)
Civic Center Council Chamber ♦ 300 Seminary Avenue ♦ Ukiah, CA 95482
To participate or view the virtual meeting, go to the following link: https://us06web.zoom.us/j/84964463874
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• Call (toll free) 1-888-788-0099
• Enter the Access Code: 849 6446 3874
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Alternatively, you may view the meeting (without participating) by clicking on the name of the meeting
at www.cityofukiah.com/meetings.
April 16, 2025 - 5:15 PM
1. ROLL CALL
2. PLEDGE OF ALLEGIANCE
3. AB 2449 NOTIFICATIONS AND CONSIDERATIONS
4. PROCLAMATIONS/INTRODUCTIONS/PRESENTATIONS
4.a. Proclamation Recognizing April as Arts, Culture, and Creativity Month.
Recommended Action: Issue proclamation of the Ukiah City Council recognizing April as Arts,
Culture, and Creativity Month.
Attachments:
1. Arts, Culture, and Creativity Month Proclamation
4.b. Recognition of Eileen Mitro for her "Assembly District 2 Woman of the Year" Award Received
from State Assemblyman Chris Rogers.
Recommended Action: Recognize Eileen Mitro for her work and achievements.
Attachments:
1. Ukiah Daily Journal Article - Woman of the Year
4.c. Introduction, Oath of Office, and Badge Pinning Ceremony for Incoming Police Chief, Thomas
Corning.
Recommended Action: Receive Introduction and direct outgoing Chief Cedric Crook to administer
the Oath of Office, and badge pinning for incoming Police Chief Thomas Corning.
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Attachments:
1. Press Release - Appointed Police Chief
2. 4c - Correspondence Received - Anonymous
5. PETITIONS AND COMMUNICATIONS
6. APPROVAL OF MINUTES
6.a. Approval of the Minutes for the April 2, 2025, Special Meeting.
Recommended Action: Approve the Minutes for the April 2, 2025, Special Meeting.
Attachments:
1. 2025-04-02 Draft Minutes - Special Meeting
6.b. Approval of the Minutes for the April 2, 2025, Regular Meeting.
Recommended Action: Approve the Minutes for the April 2, 2025, Regular Meeting.
Attachments:
1. 2025-04-02 Draft Minutes - Regular Meeting
7. RIGHT TO APPEAL DECISION
Persons who are dissatisfied with a decision of the City Council may have the right to a review of that decision by a court. The
City has adopted Section 1094.6 of the California Code of Civil Procedure, which generally limits to ninety days (90) the time
within which the decision of the City Boards and Agencies may be judicially challenged.
8. CONSENT CALENDAR
The following items listed are considered routine and will be enacted by a single motion and roll call vote by the City Council.
Items may be removed from the Consent Calendar upon request of a Councilmember or a citizen in which event the item will
be considered at the completion of all other items on the agenda. The motion by the City Council on the Consent Calendar will
approve and make findings in accordance with Administrative Staff and/or Planning Commission recommendations.
8.a. Consider Adoption of a Resolution Authorizing the Exception to the 180-Day Waiting Period,
and Authorizing the City's Retired Fire-Fuels Crew Superintendent to Work as Interim Fire-
Fuels Crew Superintendent in Accordance with Government Code Sections 7522.56 &
21221(h).
Recommended Action: Staff recommends that the City Council:
1. Approve the hiring of retired annuitant, David "Dave" Sentak, on April 21, 2025, as
Interim Fire-Fuels Crew Superintendent under Government Code 7522.58 & 21221(h)
and approve the associated Resolution (Attachment 1).
2. Authorize the City Manager to execute the necessary employment agreement (Exhibit
A of Resolution (Attachment 1)), ensuring compliance with CalPERS requirements and
the 960-hour annual limit for retired annuitants.
3. Direct Staff to open and conduct a recruitment for a permanent Fire-Fuels Crew
Superintendent, making all reasonable efforts to fill the position with a qualified
applicant during Dave's tenure.
Attachments:
1. Resolution and Employment Agreement
8.b. Consideration of Adoption of Resolution Approving Record Destruction for Outdated Records
from the City Clerk's Office.
Recommended Action: Adopt resolution authorizing the destruction of outdated documents for
Outdated Records from the City Clerk's Office.
Attachments:
1. Proposed Resolution with Exhibit A
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8.c. Request for Budget Amendment in the Amount of up to $100,000 to Cover the Cost of an
Emergent Replacement of the Municipal Pool Filters.
Recommended Action: Approve a budget amendment in the amount of up to $100,000 to cover
the cost of an emergent replacement of the Municipal Pool Filters.
Attachments: None
9. AUDIENCE COMMENTS ON NON-AGENDA ITEMS
The City Council welcomes input from the audience. If there is a matter of business on the agenda that you are interested in,
you may address the Council when this matter is considered. If you wish to speak on a matter that is not on this agenda that is
within the subject matter jurisdiction of the City Council, you may do so at this time. In order for everyone to be heard, please
limit your comments to three (3) minutes per person and not more than ten (10) minutes per subject. The Brown Act
regulations do not allow action to be taken on audience comments in which the subject is not listed on the agenda.
9.a. Correspondence Received
Recommended Action:
Attachments:
1. Correspondence Received - Alex Bland
10. COUNCIL REPORTS
11. CITY MANAGER/CITY CLERK REPORTS
12. PUBLIC HEARINGS (5:30 PM)
13. UNFINISHED BUSINESS
13.a. Adopt Resolution Affirming that the Proclamation of a Local Emergency Due to Ongoing
Atmospheric Rivers Causing Damaging to Public Infrastructure Remains in Effect.
Recommended Action: Adopt Resolution amending Resolution 2025-07, "Ratifying the
Proclamation of a Local Emergency Due to Ongoing Atmospheric Rivers Causing Damaging to
Public Infrastructure," and affirming that the local emergency remains in effect
Attachments:
1. Resolution 2025-07 - Ratify Proclamation
2. Continuing Atmospheric River State of Emergency
13.b. Status Report on Emergency Contract with Diamond D Construction, LLC for the Emergency
Repair of the Western Hills Mudslide at the City Water Tank (Pressure Zone 1-North, or PZ1-N)
and Request for Authorization to Continue Work Under This Emergency Contract.
Recommended Action: Receive report and approve the continued work on the emergency
contract with Diamond D Construction for the emergency repair of the Western Hills mudslide at
the City water tank PZI-N.
Attachments:
1. Resolution 2025-08 - Emergency Procurement for Mudslide at PZ1
2. Diamond D Estimate for PZ1
3. Purchase Order for Diamond D Slide
4. Slide Pictures
14. NEW BUSINESS
14.a. Consider Providing Staff Direction to Prepare Applications for Reorganization and Sphere of
Influence Update, to Prezone Those Areas Subject to the Reorganization and Make Relevant
Amendments to the 2040 General Plan, and to Conduct Any Required Analyses, Including Any
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Analyses Required by CEQA, in Support of the Applications, Prezoning, and General Plan
Amendments, and to Bring These Documents to the Council for Consideration.
Recommended Action: Direct Staff to prepare applications for reorganization and sphere of
influence updates, to make relevant amendments to the 2040 General Plan, to prezone those
areas subject to the reorganization and to conduct any required analyses, including any analyses
required by CEQA, in support of the applications, General Plan Amendment, prezoning, and to
bring these documents to the Council for consideration.
Attachments:
1. Common Annexation Terms and Definitions
2. Resolution 2020-06 - Annexation Policy
3. Attachment #3 -- Proposed Reorganization Draft Map
4. 14a - Correspondence Received - Willow County Water District
5. 14a - Correspondence Received - Millview County Water District
14.b. Consideration of Authorization for Mayor to Sign City of Ukiah Comment Letter Pertaining to
2025 Fire Hazard Severity Zone Maps Released by the Office of the State Fire Marshal and the
California Department of Forestry and Fire Protection.
Recommended Action: Authorize the Mayor to sign the City of Ukiah comment letter pertaining to
the 2025 Fire Hazard Severity Zones released by the Office of the State Fire Marshal and the
California Department of Forestry and Fire Protection.
Attachments:
1. Side-by-Side 2007 vs. 2025 FHSZ Maps
2. City of Ukiah Draft FHSZ letter
14.c. Receive Updates on City Council Committee and Ad Hoc Assignments, and, if Necessary,
Consider Modifications to Assignments and/or the Creation/Elimination of Ad Hoc(s).
Recommended Action: Receive report(s). The Council will consider modifications to committee
and ad hoc assignments along with the creation/elimination ad hoc(s).
Attachments:
1. 2025 City Council Special Assignments and Ad Hocs
15. CLOSED SESSION - CLOSED SESSION MAY BE HELD AT ANY TIME DURING THE MEETING
15.a. Conference with Legal Counsel – Anticipated Litigation
(Government Code Section 54956.9(d)(4))
Initiation of litigation (5 cases)
15.b. Conference with Legal Counsel – Existing Litigation
(Government Code Section 54956.9(d)(1))
Name of case: Vichy Springs Resort v. City of Ukiah, Et Al; Case No. SCUK-CVPT-2018-70200
15.c. Conference with Legal Counsel – Existing Litigation
(Government Code Section 54956.9(d)(1))
Name of case: Vichy Springs Resort, Inc v. City of Ukiah, et al.; Case No. 24-cv-07106-JSC
15.d. Conference with Legal Counsel – Existing Litigation
(Government Code Section 54956.9(d)(1))
Name of case: Russian River Keepers et al. v. City of Ukiah, Case No. SCUK-CVPT-20-74612
15.e. Conference Involving a Joint Powers Agency (Inland Water and Power Commission)
City representative on IWPC Board (Mari Rodin)
Discussion will concern: (Conference with Real Property Negotiators (Gov’t Code §54956.8)
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Property: PG&E Potter Valley Project;
Agency Negotiators: Scott Shapiro, Janet Pauli.
Negotiating Parties: IWPC and PG&E
Under Negotiation: Price and Terms)
15.f. Conference with Real Property Negotiators
(Cal. Gov’t Code Section 54956.8)
Property: APN No: 167-280-15-00
Negotiator: Shannon Riley, Deputy City Manager
Negotiation Party: AE Carousel, LP
Under Negotiation: Price & Terms of Payment
15.g. Conference with Real Property Negotiators
(Cal. Gov't Code Section 54956.8)
Property: APN Nos: 184-080-37;184-080-36; 184-090-01; 184-090-07; 184-090-06; 184-100-04
Negotiator: Sage Sangiacomo, City Manager
Negotiating Parties: Henry's Original
Under Negotiation: Price & Terms of Payment
15.h. Conference with Labor Negotiator (54957.6)
Agency Designated Representative: Sage Sangiacomo, City Manager
Employee Organizations: All bargaining units
Unrepresented Employee: Police Chief
16. ADJOURNMENT
Please be advised that the City needs to be notified 72 hours in advance of a meeting if any specific accommodations or interpreter services
are needed in order for you to attend. The City complies with ADA requirements and will attempt to reasonably accommodate individuals with
disabilities upon request. Materials related to an item on this Agenda submitted to the City Council after distribution of the agenda packet are
available for public inspection at the front counter at the Ukiah Civic Center, 300 Seminary Avenue, Ukiah, CA 95482, during normal business
hours, Monday through Friday, 8:00 am to 5:00 pm. Any handouts or presentation materials from the public must be submitted to the clerk 48
hours in advance of the meeting; for handouts, please include 10 copies.
I hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the bulletin board at
the main entrance of the City of Ukiah City Hall, located at 300 Seminary Avenue, Ukiah, California, not less than 72 hours prior to the meeting
set forth on this agenda.
Araceli Sandoval
Dated: 4/11/25
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Agenda Item No: 4.a.
MEETING DATE/TIME: 4/16/2025
ITEM NO: 2025-392
AGENDA SUMMARY REPORT
SUBJECT: Proclamation Recognizing April as Arts, Culture, and Creativity Month.
DEPARTMENT: Community Services PREPARED BY: Neil Davis, Community Services Director
PRESENTER: Councilmember Criss
ATTACHMENTS:
1. Arts, Culture, and Creativity Month Proclamation
Summary: In 2019, Arts, Culture, and Creativity Month was declared by the California Senate in a concurrent
resolution to be every April in California to recognize and celebrate the significant impact the arts have in
California. Activities occur throughout the state including city and county proclamations, op-eds, special
events, performances, round tables and more. The goal of this month-long campaign is to elevate public
awareness of the value of the arts and the collective impact the arts bring to our communities and state.
Background: Public art is one of the most commonly addressed areas in the Arts, Culture, and Creativity
arena (The Arts). This is due to the combination of the need to engage the public in decision-making, and the
well-documented health, economic, and quality of life benefits to public art. However, the benefits of creativity
in all its forms goes beyond the scope of what is often thought of as “public art.”
Art and creativity in the community can be found in private, retail, or public locations. It can involve non-profit
or for-profit businesses. It crosses all manner of expression, from murals, to literature, music, the spoken word,
historical presentations, and much more. Communities with a strong, forward-facing commitment to The Arts
attract tourists, new businesses, young families, and artists. Nationally, the nonprofit and for-profit Arts is a
$730 billion industry that directly employs 4.8 million arts workers.
More than two-thirds of American adult travelers say they included a cultural, arts, heritage, or historic activity
or event in the past year and 32% of these travelers added extra time to their trip because of a cultural, arts,
heritage, or historic activity or event.
The City of Ukiah directly or indirectly hosts a wide variety of artistic endeavors, including the Sundays in the
Park concert series, the School for Performing Arts and Cultural Events (SPACE), the Ukiah Haiku Festival,
the Grace Hudson Museum, Pastels in the Plaza, the buskers playing music on the street during First Friday
Art Walks, and more. Most recently, the Gobbi St. planters were outfitted with foundations to allow the future
installation of sculptures.
Discussion: In an effort to facilitate the development of more public art locally, the City of Ukiah adopted an
art in public places policy in 2016. Staff is now starting work on a public art master plan and exploring the
possibilities of a utility box art project. Multiple murals have been added to the downtown in the last few years,
most notably Danza Davis' Monarch Butterfly mural at Alex Thomas Plaza.
With the attached proclamation (Attachment 1), the City of Ukiah reaffirms its commitment to and appreciation
for the Arts.
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Recommended Action: Issue proclamation of the Ukiah City Council recognizing April as Arts, Culture, and
Creativity Month.
BUDGET AMENDMENT REQUIRED: No
CURRENT BUDGET AMOUNT: N/A
PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: N/A
REVENUE: Yes / No GRANT: Yes / No
PREVIOUS CONTRACT/PURCHASE ORDER NO.:
COORDINATED WITH:
STRATEGIC PLAN (SP):SP 1A - Build neighborhoods that provide access for all to a compatible balance of
housing, employment, commercial, medical, education, and recreational resources.SP 4B - Develop and
preserve the historic downtown as a regional center of civic and economic activity.GP-A2 - Economic
Development Element
CLIMATE INITIATIVES (CI):
GENERAL PLAN ELEMENTS (GP):
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April as Arts, Culture, and Creativity Month in the City of Ukiah
Whereas, the availability of Arts, Culture, and Creative Endeavors embody much of the
accumulated wisdom, intellect, and imagination of humankind; and
Whereas, the availability of Arts, Culture, and Creative Endeavors enhance and enrich the
lives of every American and play a unique role in the lives of our families, our communities,
and our country; and
Whereas, the unique manner in which the residents of the City of Ukiah express
themselves through the arts is of interest and attracts visitors to our community; and
Whereas, two-thirds of American adult travelers say they included a cultural, arts,
heritage, or historic activity or event, in the past year; and
Whereas, 32% of these travelers added extra time to their trip because of a cultural, arts,
heritage, or historic activity or event; and
Whereas, Industries that are planning relocation or expansion place great emphasis on a
healthy cultural climate; and
Whereas, nationally the nonprofit and for-profit arts is a $730 billion industry that
directly employs 4.8 million arts workers; and
Whereas, studies show that innovation and creativity are key components to a
prosperous future California economy; and
Whereas, Arts, Culture, and Creative Endeavors contribute towards cross-cultural
understanding and enhance our quality of life; and
Whereas, in 2019, Arts, Culture, and Creativity Month was declared by the California
Senate in a concurrent resolution to be every April in California to recognize and celebrate
the significant impact the arts have in California.
Therefore be it resolved, that the Month of April be recognized as:
Arts, Culture, and Creativity Month in the City of Ukiah
Signed and sealed, this 16th day of April in the year
Two Thousand and Twenty-Five.
____________________________
Douglas F. Crane, Mayor
Attachment 1
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Agenda Item No: 4.b.
MEETING DATE/TIME: 4/16/2025
ITEM NO: 2025-274
AGENDA SUMMARY REPORT
SUBJECT: Recognition of Eileen Mitro for her "Assembly District 2 Woman of the Year" Award Received from
State Assemblyman Chris Rogers.
DEPARTMENT: City Clerk PREPARED BY: Kristine Lawler, City Clerk
PRESENTER: Councilmember Mari Rodin
ATTACHMENTS:
1. Ukiah Daily Journal Article - Woman of the Year
Summary: Council will recognize Eileen Mitro for her work and achievements, and her recent award for
"Assembly District 2 Woman of the Year"
Background: See attached article from the Ukiah Daily Journal.
Discussion: See attached article from the Ukiah Daily Journal.
Recommended Action: Recognize Eileen Mitro for her work and achievements.
BUDGET AMENDMENT REQUIRED: N/A
CURRENT BUDGET AMOUNT: N/A
PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: N/A
REVENUE: Yes / No GRANT: Yes / No N/A
PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A
COORDINATED WITH: Councilmember Mari Rodin
STRATEGIC PLAN (SP): N/A
CLIMATE INITIATIVES (CI): N/A
GENERAL PLAN ELEMENTS (GP): N/A
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Ukiah Resident Named 'Woman of the Year' for Local Assembly District
ATTACHMENT 1
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Agenda Item No: 4.c.
MEETING DATE/TIME: 4/16/2025
ITEM NO: 2025-404
AGENDA SUMMARY REPORT
SUBJECT: Introduction, Oath of Office, and Badge Pinning Ceremony for Incoming Police Chief, Thomas
Corning.
DEPARTMENT: City Clerk PREPARED BY: Kristine Lawler, City Clerk
PRESENTER: Cedric Crook, Police Chief
ATTACHMENTS:
1. Press Release - Appointed Police Chief
2. 4c - Correspondence Received - Anonymous
Summary: The City of Ukiah is pleased to announce the appointment of Thomas Corning as the new Chief of
Police. During this meeting, Chief Corning will be formally introduced, administered the Oath of Office, and
honored with the badge pinning ceremony.
Background: Thomas Corning, a U.S. Army combat veteran, has served with distinction in law enforcement
for 16 years. His extensive background, proven leadership, and dedication to the Ukiah community make him
the ideal candidate for this important role.
Captain Corning has held numerous leadership positions within the department, including patrol officer, field
training officer, president of the police officers’ association, patrol sergeant, detective sergeant, patrol
lieutenant, and captain. His experience gives him a deep understanding of the challenges and opportunities
that lie ahead for law enforcement in Ukiah. Corning is committed to building strong community partnerships
while maintaining a department that is professional, transparent, and accountable.
The press release and full announcement from April 8, 2025 is provided as Attachment 1.
Discussion: Chief Cedric Crook will give an introduction, administer the Oath of Office, and facilitate the
badge pinning of New Police Chief, Thomas Corning. Chief Crook's retirement is planned for August 2025,
which will allow for a smooth transition of leadership.
Recommended Action: Receive Introduction and direct outgoing Chief Cedric Crook to administer the Oath
of Office, and badge pinning for incoming Police Chief Thomas Corning.
BUDGET AMENDMENT REQUIRED: N/A
CURRENT BUDGET AMOUNT: N/A
PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: N/A
REVENUE: No GRANT: No
PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A
COORDINATED WITH: N/A
STRATEGIC PLAN (SP): N/A
CLIMATE INITIATIVES (CI): N/A
GENERAL PLAN ELEMENTS (GP): N/A
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300 Seminary Avenue • Ukiah • CA • 95482-5400
Phone: (707)463-6200 · Fax: (707)463-6204 ·www.cityofukiah.com
FOR IMMEDIATE RELEASE
CONTACT: Shannon Riley, Deputy City Manager
City of Ukiah
300 Seminary Avenue
Ukiah, CA 95482
Email: sriley@cityofukiah.com
UKIAH POLICE CHIEF CEDRIC CROOK ANNOUNCES RETIREMENT AFTER 28 YEARS OF SERVICE; CAPTAIN TOM
CORNING TO SUCCEED HIM
Ukiah, CA. April 8, 2025. – The City of Ukiah is announcing the
retirement of Police Chief Cedric Crook, who has dedicated 28 years
of service to the department and the City, including the past three
years as Chief. Chief Crook has made the decision to step down,
marking the conclusion of a distinguished career in public service and
law enforcement.
Chief Crook began his career with the Ukiah Police Department as a
reservist in 1997. After graduating at the top of his class from the
police academy, he was promoted to full-time police officer in 1998.
Over the years, he served in nearly every role within the department,
including as a SWAT team member, canine handler, and a member of
the Mendocino Major Crimes Task Force. In 2002, he was honored as
Ukiah's Police Officer of the Year. Promoted to Chief in 2022, he
played a key role in developing policies to enhance community
safety. As a Ukiah native, his deep connection to the city has been
evident throughout his career, and he is widely recognized for his
unwavering commitment to his hometown.
“It has been the honor of a lifetime to serve this community
alongside such a talented team,” said Chief Crook.
In light of this transition, Ukiah Police Captain Tom Corning has been selected to succeed Chief Crook as the new
Police Chief. Chief Crook remarked, “I am proud of the work we’ve accomplished together, and I have full
confidence that the department will continue to thrive under Captain Tom Corning’s leadership.”
Corning, a U.S. Army combat veteran, has served with distinction in law enforcement for 16 years. His extensive
background, proven leadership, and dedication to the Ukiah community make him the ideal candidate for this
important role.
Attachment 1
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"I have every confidence that Captain Corning will lead the Ukiah Police Department with integrity and
dedication," said Ukiah City Manager Sage Sangiacomo. "His wealth of experience, strong leadership, and
passion for serving this community will ensure the department continues to build trust and safety for all Ukiah
residents."
Captain Corning has held numerous leadership positions within the department, including patrol officer, field
training officer, president of the police officers’ association, patrol sergeant, detective sergeant, patrol
lieutenant, and captain. His experience gives him a deep understanding of the challenges and opportunities that
lie ahead for law enforcement in Ukiah. Corning is committed to building strong community partnerships while
maintaining a department that is professional, transparent, and accountable.
Jacque Williams, Executive Director of the Ford Street Project, where Corning serves as an active Board member,
expressed her support for the leadership transition, saying, “We have worked closely with Captain Corning over
the years, and his commitment to making Ukiah a safer and more supportive community is truly evident. We
look forward to continuing our work together and are confident that his leadership will have a positive impact.”
Chief Crook’s retirement marks the end of an era for the Ukiah Police Department. His outstanding contributions
to public safety will leave a lasting legacy. As the Department and City of Ukiah look ahead, there is great
anticipation for the future under the leadership of incoming Chief Corning, who will be officially sworn in on
Wednesday, April 16th, during the Ukiah City Council meeting at 5:15 p.m. Chief Crook’s retirement will take
effect on August 2nd, allowing for a smooth transition of leadership.
Shannon Riley, Deputy City Manager
# # #
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Correspondence Received for Agenda Item 4c
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AGENDA ITEM 6a
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CITY OF UKIAH
CITY COUNCIL MINUTES
Special Meeting
CIVIC CENTER COUNCIL CHAMBERS
300 Seminary Avenue, Ukiah, CA 95482
Virtual Meeting Link: https://us06web.zoom.us/j/87650900126
April 2, 2025
3:15 p.m.
1. ROLL CALL AND PLEDGE OF ALLEGIANCE
Ukiah City Council met at a Special Meeting on April 2, 2025, having been legally noticed on March
28, 2025. The meeting was held in person and virtually at the following link:
https://us06web.zoom.us/j/87650900126. Mayor Crane called the meeting to order at 3:17 p.m. Roll
was taken with the following Councilmembers Present: Heather Criss, Juan V. Orozco, Susan
Sher, and Douglas, F. Crane. Councilmember Absent by Prearrangement: Mari Rodin. Staff
Present: Sage Sangiacomo, City Manager; and Araceli Sandoval, Deputy City Clerk.
MAYOR CRANE PRESIDING.
The Pledge of Allegiance was led by Mayor Crane.
2. AUDIENCE COMMENTS ON NON-AGENDA ITEMS
No public comment was received.
3. BUDGET WORKSHOP
a. Mid-Year Departmental Budget and Objectives Progress Review for Fiscal Year 2024-25,
Review of Draft Objectives, and Review of Individual Departmental Five-Year Capital
Improvement Plan Updates for Fiscal Year 2025-26.
Presenter: Dan Buffalo, Finance Director and Department Directors.
No public comment was received.
Electric Utility:
Electric Administration – Cindy Sauers, Electric Utility Director (3:21 p.m.)
Electric Technical Services – Cindy Sauers, Electric Utility Director (3:26 p.m.)
Electric Distribution – Dan Quarles, Electric Superintendent (3:28 p.m.)
Community Services Department – Neil Davis, Community Services Director
Overview – (3:34 p.m.)
Alex Rorabaugh Recreation Center (ARRC) (3:35 p.m.)
Parks (3:37 p.m.)
Parks Development (3:39 p.m.)
Aquatics (3:48 p.m.)
Golf (3:49 p.m.)
Conference Center (3:51 p.m.)
Museum (3:52 p.m.)
Recreation (3:55 p.m.)
Special Service (3:57 p.m.)
Public Works – Tim Eriksen, Public Works Director/City Engineer
Fleet and Plant Maintenance (aka Garage) (4:00 p.m.)
Engineering (4:03 p.m.)
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City Council Minutes for January 15, 2025, Continued:
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Corp Yard (4:08 p.m.)
Landfill (4:09 p.m.)
Streets (4:16 p.m.)
Building & Grounds Maintenance (4:29 p.m.)
Finance:
Financial Department Overview and Treasury – Dan Buffalo, Finance Director (4:31 p.m.)
Utility Billing & Customer Services – Lori Martin, Billing and Customer Services Manager (4:33 p.m.)
Accounting & Budget – Olga Keough, Finance Controller and Jessie Brunell, Finance Controller (4:38
p.m.)
Financial Services, Grants & Capital – Mary Horger, Financial Services Manager (4:46 p.m.)
Information Technology – Ryan Burkhart, I.T. Manager (4:50 p.m.)
4. ADJOURNMENT
There being no further business, the meeting adjourned at 4:57 p.m.
________________________________
Araceli Sandoval, Deputy City Clerk
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AGENDA ITEM 6b
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CITY OF UKIAH
CITY COUNCIL MINUTES
Regular Meeting
CIVIC CENTER COUNCIL CHAMBERS
300 Seminary Avenue, Ukiah, CA 95482
Virtual Meeting Link: https://us06web.zoom.us/j/83095714211
April 2, 2025
5:15 p.m.
1. ROLL CALL
Ukiah City Council met at a Regular Meeting on April 2, 2025, having been legally noticed on March
28, 2025. The meeting was held in person and virtually at the following link:
https://us06web.zoom.us/j/83095714211. Mayor Crane called the meeting to order at 5:32 p.m. Roll
was taken with the following Councilmembers Present: Heather Criss, Juan V. Orozco, Susan
Sher, and Douglas, F. Crane. Councilmember Absent by Prearrangement: Mari Rodin. Staff
Present: Sage Sangiacomo, City Manager; David Rapport, City Attorney; and Araceli Sandoval,
Deputy City Clerk.
MAYOR CRANE PRESIDING.
2. PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was led by Mayor Crane.
URGENCY ITEM
Presenter: Sage Sangiacomo, City Manager
Motion/Second: Criss/Sher to accept the urgency item and place on the agenda as Agenda Item
13b. Motion carried by the following roll call votes: AYES: Criss, Orozco, Sher, and Crane. NOES:
None. ABSENT: Rodin. ABSTAIN: None.
3. AB 2449 NOTIFICATIONS AND CONSIDERATIONS
4. PROCLAMATIONS/INTRODUCTIONS/PRESENTATIONS
a. Proclamation Recognizing April 13th – 19th as National Public Safety Telecommunicators
Week in the City of Ukiah.
Presenter: Councilmember Orozco.
Staff comment: Cedric Crook, Police Chief.
Proclamation was received by Tiffany Breece, Ukiah Police Dispatch Supervisor.
b. Proclamation of the City Council of the City of Ukiah Recognizing the Climate Initiative
“Biodiversity in the City.”
Presenter: Vice-Mayor Sher.
Proclamation was received by Cathy Monroe.
5. PETITIONS AND COMMUNICATIONS
Deputy City Clerk, Araceli Sandoval, stated that no communications had been received.
Page 21 of 107
City Council Minutes for April 2, 2025, Continued:
Page 2 of 4
6. APPROVAL OF MINUTES
a. Approval of the Minutes for the March 19, 2025, Special Meeting.
b. Approval of the Minutes for the March 19, 2025, Regular Meeting.
Motion/Second: Orozco/Sher to approve Special and Regular meeting minutes of March 19, 2025,
as submitted. Motion carried by the following roll call votes: AYES: Criss, Orozco, Sher, and Crane.
NOES: None. ABSENT: Rodin. ABSTAIN: None.
7. RIGHT TO APPEAL DECISION
8. CONSENT CALENDAR
a. Adoption of an Ordinance Amending Section 2130 in Division 2, Chapter 1, Article 3 of the
Ukiah City Code to Increase the Amount of Application Processing Fees for Business
Licenses – Community Development.
ORDINANCE NO. 1254
ORDINANCE OF THE CITY COUNCIL OF THE CITY OF UKIAH AMENDING SECTION 2130
IN ARTICLE 3, CHAPTER 1, DIVISION 2 OF THE CITY CODE TO INCREASE THE AMOUNT
OF THE APPLICATION PROCESSING FEES FOR BUSINESS LICENSES.
b. Review and Adopt Updates and Corrections to the 2040 General Plan Land Use and
Planning Area Maps – Community Development.
c. Possible Adoption of Resolution (2025-13) Reappointing Douglas 'Rick' Johnson to the City of
Ukiah Planning Commission – City Clerk.
d. Approval of Change Order for the Urban Core Project to Ghilotti Construction Inc. for
Additional Utility Work to Replace the Water Main on Gobbi Street Between Main Street and
Orchard Ave. in the Amount of $1,584,000 and Approval of Corresponding Budget
Amendment – Public Works.
Motion/Second: Criss/Orozco to approve Consent Calendar Items 8a-8d, as submitted. Motion
carried by the following roll call votes: AYES: Criss, Orozco, Sher, and Crane. NOES: None.
ABSENT: Rodin. ABSTAIN: None.
9. AUDIENCE COMMENTS ON NON-AGENDA ITEMS
Public Comment: Julie Beardsley – opposition to Hobby Lobby; and Katrina Kessen, Greater Ukiah
tourism update.
10. COUNCIL REPORTS
Presenter: Vice-Mayor Sher and Councilmember Orozco.
11. CITY MANAGER/CITY CLERK REPORTS
Presenters:
• Construction Update – Tim Eriksen, Public Works Director / City Engineer.
• Redwood Empire Fairgrounds Storm Drain Update – Sage Sangiacomo, City Manager.
12. PUBLIC HEARINGS (5:30 PM)
Page 22 of 107
City Council Minutes for April 2, 2025, Continued:
Page 3 of 4
13. UNFINISHED BUSINESS
a. Review and Update, if Warranted, the Ukiah City Council Strategic Plan.
Presenter: Traci Boyl, Senior Management Analyst.
No public comment was received.
Council Consensus for edits to be made to the Ukiah City Council Strategic Plan.
b. Status Report on Emergency Contract with Diamond D Construction, LLC for the
Emergency Repair of the Western Hills Mudslide at the City Water Tank (Pressure Zone 1-
North, or PZ1-N) and Request for Authorization to Continue Work Under This Emergency
Contract.
Presenter: Sag e Sangiacomo, City Manager.
No public comment was received.
Motion/Second: Crane/Orozco to receive report and approve the continued work on the emergency
contract (PO 48757) with Diamond D Construction for the emergency repair of the Western Hills
mudslide at the City water tank PZI-N. Motion carried by the following roll call votes: AYES: Criss,
Orozco, Sher, and Crane. NOES: None. ABSENT: Rodin. ABSTAIN: None.
14. NEW BUSINESS
a. Receive Updates on City Council Committee and Ad Hoc Assignments and, if Necessary,
Consider Modifications to Assignments and/or the Creation/Elimination of Ad hoc(s).
No reports were received.
THE CITY COUNCIL ADJOURNED TO CLOSED SESSION AT 6:20 P.M.
15. CLOSED SESSION
a. Conference with Legal Counsel – Anticipated Litigation
(Government Code Section 54956.9(d)(4))
Initiation of litigation (4 cases)
b. Conference with Legal Counsel – Existing Litigation
(Government Code Section 54956.9(d)(1))
Name of case: Vichy Springs Resort v. City of Ukiah, Et Al; Case No. SCUK-CVPT-2018-70200
c. Conference with Legal Counsel – Existing Litigation
(Government Code Section 54956.9(d)(1))
Name of case: Vichy Springs Resort, Inc v. City of Ukiah, et al.; Case No. 24-cv-07106-JSC
d. Conference with Legal Counsel – Existing Litigation
(Government Code Section 54956.9(d)(1))
Name of case: Russian River Keepers et al. v. City of Ukiah, Case No. SCUK-CVPT-20-74612
e. Conference Involving a Joint Powers Agency (Inland Water and Power Commission)
City representative on IWPC Board (Mari Rodin)
Discussion will concern: (Conference with Real Property Negotiators (Gov’t Code §54956.8)
Property: PG&E Potter Valley Project;
Agency Negotiators: Scott Shapiro, Janet Pauli.
Negotiating Parties: IWPC and PG&E
Under Negotiation: Price and Terms)
Page 23 of 107
City Council Minutes for April 2, 2025, Continued:
Page 4 of 4
f. Conference with Real Property Negotiators
(Cal Gov’t Code Section 54956.8)
Property: APN No: 167-280-15-00
Negotiator: Shannon Riley, Deputy City Manager
Negotiation Party: AE Carousel, LP
Under Negotiation: Price and Terms of Payment
g. Conference with Labor Negotiator (54957.6)
Agency Designated Representative: Sage Sangiacomo, City Manager
Employee Organizations: All bargaining units
Unrepresented Employee: Police Chief
No action reported; direction provided to Staff.
16. ADJOURNMENT
There being no further business, the meeting adjourned at 6:50 p.m.
________________________________
Araceli Sandoval, Deputy City Clerk
Page 24 of 107
Page 1 of 3
Agenda Item No: 8.a.
MEETING DATE/TIME: 4/16/2025
ITEM NO: 2025-391
AGENDA SUMMARY REPORT
SUBJECT: Consider Adoption of a Resolution Authorizing the Exception to the 180-Day Waiting Period, and
Authorizing the City's Retired Fire-Fuels Crew Superintendent to Work as Interim Fire-Fuels Crew
Superintendent in Accordance with Government Code Sections 7522.56 & 21221(h).
DEPARTMENT: Human Resources /
Risk Management PREPARED BY: Sheri Mannion, H.R. Director/Risk Manager, Justin
Buckingham, Battalion Chief
PRESENTER:
Sheri Mannion, Human Resources/Risk
Management Director and Justin Buckingham,
Fire Battalion Chief
ATTACHMENTS:
1. Resolution and Employment Agreement
Summary: Council will consider adopting a Resolution authorizing the exception to the 180-day waiting
period, and approving the temporary appointment of retired annuitant Dave Sentak as Interim Fire-Fuels Crew
Superintendent on an urgency basis under CalPERS rules allowing temporary employment of retired
annuitants for critical and urgent needs, in accordance with Government Code 7522.56 & 21221(h).
Background: The Public Employees' Pension Reform Act of 2013 (PEPRA) introduced significant changes to
California's public employee pension laws. One such change requires retired annuitants to wait at least 180
days after separation from employment before returning to work for an employer within the same retirement
system from which they receive a pension. However, an exception can be made if the governing body passes
a resolution waiving the waiting period.
The exception requires certification that:
• The appointment is essential for critical, urgent, or emergency projects.
• The retiree possesses unique skills necessary to meet the operational needs of the organization.
• No prearranged agreement to return existed prior to retirement.
Dave Sentak recently retired from the City of Ukiah as Fire/Fuels Crew Superintendent in the early stages of
implementing the Fire/Fuels Crew Program. Funding for the program was provided by a USDA Forest Service
Community Wildfire Defense Grant to address critical fire danger within the response area of the fire district.
Due to the possible suspension of the grant in February, the planned hiring of crew members and the
purchasing of equipment could not move forward. Given the uncertainty of the delays in funding and the lack
of productive work to do without a crew or equipment, Dave Sentak elected to retire from his position in order
to save the City funds.
Discussion: The Fire/Fuels Crew Program is an important new addition to the City of Ukiah and Ukiah Valley
Fire Authority; augmenting the district’s fire prevention and suppression capabilities. Once fully implemented,
the program will play a vital role in the reduction of hazardous fuels around the City of Ukiah, particularly in the
western hills, and in the suppression of vegetation fires.
Page 25 of 107
Page 2 of 3
Dave Sentak is uniquely qualified as the Fire/Fuels Crew Superintendent, with over forty years of experience
as a fire crew supervisor and vegetation management specialist. Sentak served as Fire Captain/Crew
Operations Coordinator for CALFIRE’s Mendocino Unit for seventeen years (Retired 12/30/2019). He has
extensive knowledge of Ukiah’s infrastructure, fuel models, fire history and direct involvement in fuel reduction
projects occurring in Ukiah since 2002.
Prior to his employment with CALFIRE, Sentak worked for ten years in PG&E’s vegetation management
program as a power line inspector, tree climber, and arborist. In addition to twelve years with the US Forest
Service as a Fire Captain/Crew Specialist.
Hiring Dave Sentak as a retired annuitant for the Fire/Fuels Crew Superintendent would provide the optimal
start-up for the program, by providing a solid foundation of leadership, training, safety, and production quality;
while allowing UVFA to continue recruitment for the ideal succession candidate and insure the long-term
success of the program.
The hiring of Dave Sentak as a retired annuitant under CalPERS guidelines would allow him to work as Interim
Fire/Fuels Superintendent for up to 960 hours per fiscal year, with no additional benefits or compensation
beyond the established hourly rate for the Fire/Fuels Superintendent position.
Compliance with CalPERS requirements:
1. No Pre-arranged Agreement: Dave's appointment complies with CalPERS requirements, as there
was no prearranged agreement for his return prior to his retirement.
2. Specialized Skills: Dave possesses critical expertise in wildland fire suppression, vegetation
management, prescribed fire, and hazard tree mitigation.
3. Temporary Appointment: The position is limited to 960 hours and Dave's appointment will end no
later than April 16, 2026.
4. Open Recruitment: The City will open a recruitment for a permanent Fire/Fuels Superintendent during
Dave's tenure and will make every effort to hire a qualified candidate to ensure long term departmental
stability.
Failure to bring Dave on board could jeopardize the implementation of the Fire/Fuels Crew Program, resulting
in delays in critical fire crew preparedness and fuel break construction.
In accordance with CalPERS rules, Staff seeks approval for this hiring under the 180-day waiting period
exemption for Firefighters/Law Enforcement performing actual daily duties. The key requirements for hiring a
retired annuitant under this provision are as follows:
1. Limited Duration Work and Specialized Skills: The appointment must be temporary and limited in
duration, with the vacant position requiring specialized skills that the retiree possesses.
2. 960 Hour Limit: Retirees may work a maximum of 960 hours per fiscal year across all CalPERS
contracting employers.
3. Rate of Pay: Compensation must fall within the established monthly pay rate for the Fire/Fuels
Superintendent position. No additional benefits, incentives, compensation in lieu of benefits, or any
other form of payment may be provided beyond the hourly rate.
4. Open Recruitment: The interim appointment must address a vacancy while the recruitment process
for a permanent replacement is underway.
5. Reporting to CalPERS: The City must report the retiree's pay rate and hours worked to CalPERS
using the my|CalPERS system currently employed for payroll reporting.
The Council may choose not to approve this hiring, which could delay the implementation and services that
the Fire-Fuels Crew would provide to the City of Ukiah.
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Page 3 of 3
A budget amendment is not necessary as this position is funded through the USDA Forest Service Community
Wildfire Defense Grant through December 31, 2028.
Recommended Action: Staff recommends that the City Council:
1. Approve the hiring of retired annuitant, David "Dave" Sentak, on April 21, 2025, as Interim Fire-
Fuels Crew Superintendent under Government Code 7522.58 & 21221(h) and approve the
associated Resolution (Attachment 1).
2. Authorize the City Manager to execute the necessary employment agreement (Exhibit A of
Resolution (Attachment 1)), ensuring compliance with CalPERS requirements and the 960-hour
annual limit for retired annuitants.
3. Direct Staff to open and conduct a recruitment for a permanent Fire-Fuels Crew Superintendent,
making all reasonable efforts to fill the position with a qualified applicant during Dave's tenure.
BUDGET AMENDMENT REQUIRED: None; All funding for the position is included in the USDA Forest
Service Community Wildfire Defense Grant.
CURRENT BUDGET AMOUNT: $145,234
PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: USDA Forest Service Community Wildfire Defense Grant 10621600.51110.18428
REVENUE: No GRANT: Yes
PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A
COORDINATED WITH: Jim Robbins, Housing & Grants Manager
STRATEGIC PLAN (SP): N/A
CLIMATE INITIATIVES (CI): N/A
GENERAL PLAN ELEMENTS (GP): N/A
Page 27 of 107
Page 1 of 2
RESOLUTION No. 2025-xx
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH FOR EXCEPTION TO THE
180-DAY WAIT PERIOD AND AUTHORIZING THE CITY’S RETIRED FIRE-FUELS CREW
SUPERINTENDENT TO SERVE AS INTERIM FIRE-FUELS CREW SUPERINTENDENT IN
ACCORDANCE WITH GOVERNMENT CODE SECTIONS 7522.56 & 21221(h)
WHEREAS, in compliance with Government (Gov.) Code section 7522.56 of the Public
Employees’ Retirement Law, the City of Ukiah must provide CalPERS this certification resolution
when hiring a retiree before 180 days has passed since their retirement date; and
WHEREAS, David Sentak, CID 5612166262, retired from the City of Ukiah in the position of Fire-
Fuels Crew Superintendent, effective March 14, 2025; and
WHEREAS, Gov. Code section 7522.56 requires that post-retirement employment commence no
earlier than 180 days after the retirement date, which is September 14, 2025, without this
certification resolution; and
WHEREAS, Gov. Code section 7522.56 provides that this exception to the 180-day wait period
shall not apply if the retiree accepts any retirement-related incentive; and
WHEREAS, the City Council, the City of Ukiah, and David Sentak certify that David Sentak has
not and will not receive a Golden Handshake or any other retirement-related incentive; and
WHEREAS, an appointment under Gov. Code section 21221(h) requires the retiree to be
appointed into the interim appointment during recruitment for a permanent appointment; and
WHEREAS, the governing body has authorized the search for a permanent appointment on April
16, 2025; and
WHEREAS, the City Council hereby appoints David Sentak as an interim appointment retired
annuitant to the vacant position of Fire-Fuels Crew Superintendent for the City of Ukiah under
Gov. Code section 21221(h), effective April 21, 2025; and
WHEREAS, this Gov. Code section 21221(h) appointment shall only be made once and therefore
is expected to end no later than April 21, 2026; and
WHEREAS, this Fire-Fuels Crew Program is federally funded for a limited-term, is an important
new addition to the City of Ukiah and Ukiah Valley Fire Authority, and is a critical undertaking that
will play a vital role in the reduction of hazardous fuels around the City of Ukiah; and
WHEREAS, failure to secure immediate, specialized leadership for this program could jeopardize
the implementation of the Fire-Fuels Crew Program, resulting in delays in critical fire crew
preparedness and fuel break construction, and loss of funding; and
WHEREAS, David Sentak’s extensive knowledge of Ukiah’s infrastructure, fuel models, fire
history, and direct involvement in fire-fuel reduction projects occurring in the Ukiah Valley since
2002, uniquely positions him to oversee the program’s successful and timely implementation; and
WHEREAS, the entire employment agreement between David Sentak and the City of Ukiah has
been reviewed by this body and is attached herein; and
Attachment 1
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Page 2 of 2
WHEREAS, no matters, issues, terms or conditions related to this employment and appointment
have been or will be placed on a consent calendar; and
WHEREAS, the employment shall be limited to 960 hours per fiscal year for all CalPERS
employers; and
WHEREAS, the compensation paid to retirees cannot be less than the minimum nor exceed the
maximum monthly base salary paid to other employees performing comparable duties, divided
by 173.333 to equal the hourly rate; and
WHEREAS, the maximum base salary for this position is $6,927.53 and the hourly equivalent is
$39.97, and the minimum base salary for this position is $8,420.46 and the hourly equivalent is
$48.58; and
WHEREAS, the hourly rate paid to David Sentak will be $48.58; and
WHEREAS, David Sentak has not and will not receive any other benefit, incentive, compensation
in lieu of benefit or other form of compensation in addition to this hourly pay rate; and
THEREFORE, BE IT RESOLVED THAT the City Council hereby certifies the employment of
David Sentak, as described in this resolution and detailed in the attached employment agreement.
This appointment is deemed necessary to fill the critical position of Interim Fire-Fuels Crew
Superintendent for the City of Ukiah by April 21, 2025.
PASSED AND ADOPTED by the City Council of the City of Ukiah at a regular meeting held on
April 16, 2025, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
_____________________________
Douglas F. Crane, Mayor
ATTEST:
_______________________
Kristine Lawler, City Clerk
Page 29 of 107
Page 1 of 5
AGREEMENT FOR TEMPORARY EMPLOYMENT
OF A RETIRED ANNUITANT
THIS AGREEMENT, effective April 21, 2025, is between the City of Ukiah, a municipal
corporation of the State of California, (“City”) and David Sentak “Retired Annuitant”
(collectively, the “Parties”).
RECITALS
A. The City has a vacancy for the position of Fire-Fuels Crew Superintendent, a regular
position for which the City is conducting a recruitment for a permanent appointment; and
B. The City has an immediate need for an employee to temporarily perform the position of
Fire-Fuels Crew Superintendent, a position involving specialized skills and training and
which is critically necessary for the ongoing duties and functions of the City of Ukiah
and Ukiah Valley Fire Authority; and
C. Retired Annuitant is competent and qualified to perform the services required by this
Agreement, and City wishes to have Retired Annuitant perform the Fire-Fuels Crew
Superintendent duties in an interim basis; and
D. Retired Annuitant’s employment is authorized by Government Code section 21221(h),
which permits the City to appoint a CalPERS retired annuitant to a vacant position
requiring specialized skills during recruitment for a permanent replacement.
In consideration of this matter described above and of the mutual benefits and obligations set
forth in this Agreement, the parties of this Agreement agree as follows:
1. Appointment and Scope of Services: Pursuant to this Agreement, Retired Annuitant is
appointed as interim Fire-Fuels Crew Superintendent, and shall temporarily perform the
functions of this position, which is a position involving highly specialized and critically
needed skills set forth in the attached job description. Such employment is “at-will”
subject to the terms of this Agreement, and Retired Annuitant shall perform said duties at
the pleasure of and under the direction of the Fire Chief.
2. Compensation and Work Schedule:
Rate of Pay: Retired Annuitant shall be paid at the rate of $48.58 per hour. The City has
confirmed that this rate is not less than the minimum, nor in excess of the maximum, paid
by the City to other employees performing comparable duties (divided by 173.333 to
Exhibit A
Page 30 of 107
Page 2 of 5
equal an hourly rate) as listed on the City’s publicly available pay schedule and publicly
available employment agreements. Payments will be made on regularly scheduled City
payroll dates and shall be subject to all applicable payroll taxes and withholdings. Such
compensation shall be the sole compensation for Retired Annuitant’s services under this
agreement.
Work Schedule and 960-hour Limitations: Retired Annuitant is expected to devote the
necessary time, within and outside normal business hours, to the business of the City.
Pursuant to Government Code section 21221(h) and section 7522.56(d), however, Retired
Annuitant is allowed to work a maximum of 960 hours per fiscal year for all public
employers that contract with CalPERS for retirement benefits. The City retains the right
to designate, reduce, change, or amend the number of hours assigned to Retired Annuitant
consistent with the City’s workload and other needs. If Retired Annuitant’s annual hours
are approaching 960, then the City retains the right to summarily suspend the Retired
Annuitant’s duties under this Agreement, and to reassign any scheduled hours, as needed,
to ensure the Retired Annuitant does not exceed the maximum hours allowed by this
Agreement. Retired Annuitant will be responsible for keeping track of the number of
hours worked on a timesheet form provided by the City and submitting them at least
every two weeks.
The position is a temporary, hourly assignment which is generally not expected to exceed
40 hours per week. The City, through the Fire Chief, will assign Retired Annuitant’s
hours to work. Due to the nature of the position, it is understood that the workday and
work week hours may vary, however, Retired Annuitant shall not work overtime (i.e. in
excess of 40 hours per week).
3. Employment Status:
A. Benefits: Other than the compensation described above in Section 2, Retired Annuitant
will receive no other benefits, incentives, compensation in lieu of benefits, or any other
form of compensation. Retired Annuitant understands and agrees that he is not, and will
not be, eligible to receive any benefits, including City medical insurance, any City
retirement program, or any paid holidays, vacation, sick leave, or other leave, with or
without pay, or any other job benefits available to an employee in the regular service of
the City, except for Workers’ Compensation Insurance coverage or similar benefits
required by law.
B. No Membership in Bargaining Unit: Retired Annuitant understands that he is not a
member of any bargaining unit and is not covered by the terms of any Memorandum of
Understanding with any represented or unrepresented group of City employees.
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Page 3 of 5
C. No Property Right in Employment: Retired Annuitant understands and agrees that the
terms of his employment are governed only by this Agreement and that no right of
regular employment for any specific term is created by this Agreement. Retired Annuitant
further understands that he acquires no property interest in his employment by virtue of
this agreement, that the employment is “at will” as defined by the laws of the State of
California (meaning that he can be terminated at any time for any reason or for no
reason), and that he is not entitled to any pre- or post-deprivation administrative hearing
or other due process upon termination or any disciplinary action except as otherwise
provided by law.
D. Employment of a Retiree: Retired Annuitant understands that CalPERS retired annuitants
may be employed by a CalPERS public agency employer, by temporary appointment to a
position not to exceed 960 hours in any fiscal year for all such employers; either (1)
during an emergency to prevent stoppage of public business or (2) because the retired
employee has skills needed in performing the work of limited duration. In the event
Retired Annuitant is providing service to any other CalPERS public agency employer
during the term of this Agreement, Retired Annuitant must notify the City of such
employment and disclose on a periodic basis (at a frequency determined by the City) the
number of hours Retired Annuitant is performing for that other public agency to ensure
that the maximum number of hours is not exceeded.
4. Representation of Retired Annuitant: Retired Annuitant represents that he is properly
trained and certified to perform the duties required of the position and this Agreement.
5. Effective Date and Term of Agreement: This Agreement shall be effective April 16, 2025,
and unless terminated earlier, shall terminate automatically at midnight on April 16, 2026.
Employment is temporary, at-will and may be terminated with or without cause and with
or without notice at any time by the Retired Annuitant or the City. Retired Annuitant is
not eligible for any severance payment or benefit relating to or arising out of the
termination of this Agreement.
6. Non-Assignment of Agreement: This Agreement is intended to secure the individual
services of the Retired Annuitant and is not assignable or transferable by Retired
Annuitant to any third party.
7. Governing Law/Venue: This Agreement shall be interpreted according to the laws of the
State of California. Venue for any action or proceeding regarding this contract shall be in
Mendocino County.
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Page 4 of 5
8. Enforceability: if any term, covenant, condition, or provision of the Agreement is held by
a court of competent jurisdiction to be invalid, void, or unenforceable, the remainder of
the provisions hereof shall remain in full force and effect and shall in no way be affected,
impaired, or invalidated thereby.
9. Conflict of Interest: Retired Annuitant agrees that during the term of this Agreement, he
will not maintain any financial interest or engage in any other contract employment,
occupation, work, endeavor or association, whether compensated or not, that would in
any way conflict with or impair Retired Annuitant’s ability to perform the duties
described in this Agreement. Any work performed for the City outside the terms of this
Agreement must be approved in advance in writing by the Fire Chief. Retired Annuitant
agrees to disclose whether he is performing work for any other CalPERS public agency
employer as required by section 3.D. of this Agreement.
10. Entire Agreement and Modification: This Agreement constitutes the entire understanding
of the parties hereto. This Agreement supersedes any previous contracts, agreements,
negotiations or understandings, whether written or oral, between the parties. Retired
Annuitant shall be entitled to no other compensation or benefits than those specified
herein, and Retired Annuitant acknowledges that no representation, inducements or
promises not contained in this Agreement have been made to Retired Annuitant to induce
Retired Annuitant to enter into this Agreement.
No changes, amendments, or alterations hereto shall be effective unless in writing and
signed by both parties. Retired Annuitant understands that no oral modification of this
Agreement made by any officer, agent, or employee of the City is effective. Retired
Annuitant specifically acknowledges that in entering into and executing this Agreement,
he relies solely upon the provisions contained herein and no others.
11. Support Services and Equipment: Retired Annuitant shall be provided the equipment
needed to perform his duties and sufficient to fulfill the obligations under this Agreement,
as determined by the City, at no cost to the Retired Annuitant.
12. Reimbursement for Expenses: Retired Annuitant shall be reimbursed by City in
accordance with standard City travel policy (as well as federal and state law) for all
authorized and necessary travel undertaken by Retired Annuitant in performance of
services pursuant to this Agreement. Retired Annuitant shall document, and claim said
reimbursement for such travel in the manner and forms required by the City. Other than
as specifically provided herein, Retired Annuitant shall receive no other compensation or
reimbursements for expenses incurred by in performance of this Agreement.
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Page 5 of 5
13. Notices: All notices permitted or required under this Agreement shall be given to the
respective parties by hand-delivery or by mail at the following address, or at such other
address as the respective parties may provide in writing for this purpose, by deposit in the
U.S. Mail, postage pre-paid, addressed as follows:
CITY: City of Ukiah
300 Seminary Ave
Ukiah, CA 95482
RETIRED ANNUITANT: David Sentak
_________________
_________________
14. Indemnification: In accordance with and subject to the limitations of the California
Government Claims Act and California Labor Code, the City shall defend, save harmless
and indemnify Retired Annuitant against any tort, professional liability, claim or demand
or other legal action, arising out of an alleged act or omission occurring in the
performance of Retired Annuitants services as Fire-Fuels Crew Superintendent, except
that this provision shall not apply with respect to any intentional tort or crime committee
by Retired Annuitant, or any actions outside the course and scope of his employment as
interim Fire-Fuels Crew Superintendent.
16. Assistance of Counsel: Each party to this Agreement warrants to the other party that the
party has either had the assistance of counsel in negotiation for, and preparation of, this
Agreement or could have had such assistance and voluntarily declined to obtain such
assistance.
CITY:
________________________________________
Sage Sangiacomo, City Manager
RETIRED ANNUTANT:
_________________________________________
David Sentak
Page 34 of 107
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Page 1 of 2
Agenda Item No: 8.b.
MEETING DATE/TIME: 4/16/2025
ITEM NO: 2025-398
AGENDA SUMMARY REPORT
SUBJECT: Consideration of Adoption of Resolution Approving Record Destruction for Outdated Records from
the City Clerk's Office.
DEPARTMENT: City Clerk PREPARED BY: Araceli Sandoval, Deputy City Clerk
PRESENTER: Kristine Lawler, City Clerk
ATTACHMENTS:
1. Proposed Resolution with Exhibit A
Summary: The City Council will consider adopting a resolution authorizing the destruction of outdated
documents from the City Clerk's office.
Background: City of Ukiah's Records Retention Guidelines was constructed based on the State of California's
recommended retention schedule and various government regulations, as well as recommendations from City
departments. The City Clerk's office and the City Attorney's office have reviewed the Transfer Notices for a
total of 13 boxes that are due for destruction per the Guidelines, and have approved them for shredding. The
records, which consist of City Council meeting agenda packets, are all scanned into Laserfiche and available
to the Council, Staff, and the Public at the following link: https://records.cityofukiah.com/WebLink/
Discussion: The estimated cost for shredding the 13 boxes is $104, and this has been budgeted for the 24-25
fiscal year.
Staff recommends that Council adopt the resolution (Attachment 1), authorizing the destruction of 13 boxes of
outdated documents, listed attached as Exhibit A to the resolution.
Recommended Action: Adopt resolution authorizing the destruction of outdated documents for Outdated
Records from the City Clerk's Office.
BUDGET AMENDMENT REQUIRED: N/A
CURRENT BUDGET AMOUNT: 20012500.52100 - City Clerk Contracted Services: $1,680
PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: City Clerk Contracted Services budget
REVENUE: No GRANT: No
PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A
COORDINATED WITH: N/A
STRATEGIC PLAN (SP): N/A
CLIMATE INITIATIVES (CI): N/A
GENERAL PLAN ELEMENTS (GP): N/A
Page 38 of 107
Page 2 of 2
Page 39 of 107
RESOLUTION NO. 2025-
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH AUTHORIZING THE
DESTRUCTION OF OUTDATED RECORDS
WHEREAS, the City Clerks office and the City Attorney’s office have reviewed and approved the list
of records that are attached as Exhibit A, and determined that said records are no longer necessary
and may at this time be destroyed.
NOW, THEREFORE, BE IT RESOLVED that the Ukiah City Council hereby approves the destruction
of certain outdated records, contained in Exhibit A of this Resolution, and authorizes the City Clerk to
destroy the records.
PASSED AND ADOPTED this 16th day of April, 2025, by the following roll call vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
____________________________
Douglas F. Crane, Mayor
ATTEST:
______________________________
Kristine Lawler, City Clerk
Attachment 1
Page 40 of 107
LOCATION BOX # Date Rec'd
Con/P
ub
Central
File #RECORD TITLE START DATE END DATE
RETAIN
UNTIL USER/SENDER DEPARTMENT
Rolling Files 992 3/28/2025 Pub 302.02 City Council Agenda Packets 1/2/2013 9/18/2013 2015 Araceli Sandoval City Clerk
Rolling Files 993 3/28/2025 Pub 302.02 City Council Agenda Packets 10/2/2013 2/5/2014 2016 Araceli Sandoval City Clerk
Rolling Files 994 3/28/2025 Pub 302.02 City Council Agenda Packets 2/19/2014 6/18/2014 2016 Araceli Sandoval City Clerk
Rolling Files 995 3/28/2025 Pub 302.02 City Council Agenda Packets 6/23/2014 1/7/2015 2017 Araceli Sandoval City Clerk
Rolling Files 996 3/28/2025 Pub 302.02 City Council Agenda Packets 1/21/2015 6/30/2015; 7/6/16 2018 Araceli Sandoval City Clerk
Rolling Files 997 3/28/2025 Pub 302.02 City Council Agenda Packets 7/25/2016 12/4/2016 2018 Araceli Sandoval City Clerk
Rolling Files 998 3/28/2025 Pub 302.02 City Council Agenda Packets 12/21/2016 5/3/2017 2019 Araceli Sandoval City Clerk
Rolling Files 999 3/28/2025 Pub 302.02 City Council Agenda Packets 5/17/2017 6/7/2017 2019 Araceli Sandoval City Clerk
Rolling Files 1000 3/28/2025 Pub 302.02 City Council Agenda Packets 6/12/2017 12/20/2017 2019 Araceli Sandoval City Clerk
Rolling Files 1001 3/28/2025 Pub 302.02 City Council Agenda Packets 12/22/2017 7/18/2018 2020 Araceli Sandoval City Clerk
Rolling Files 1002 3/28/2025 Pub 302.02 City Council Agenda Packets 8/1/2018 4/3/2019 2021 Araceli Sandoval City Clerk
Rolling Files 1003 3/28/2025 Pub 302.02 City Council Agenda Packets 4/17/2019 9/18/2019 2021 Araceli Sandoval City Clerk
Rolling Files 1004 3/28/2025 Pub 302.02 City Council Agenda Packets 10/2/2019 2/19/2020 2022 Araceli Sandoval City Clerk
CITY CLERK'S OFFICE
RECORDS SCHEDULED FOR DESTRUCTION
Page 41 of 107
Page 1 of 2
Agenda Item No: 8.c.
MEETING DATE/TIME: 4/16/2025
ITEM NO: 2025-401
AGENDA SUMMARY REPORT
SUBJECT: Request for Budget Amendment in the Amount of up to $100,000 to Cover the Cost of an
Emergent Replacement of the Municipal Pool Filters.
DEPARTMENT: Community Services PREPARED BY: Neil Davis, Community Services Director
PRESENTER: Neil Davis, Community Services Director
ATTACHMENTS:
None
Summary: Council will consider approving a budget amendment in the amount of up to $100,000 to cover the
cost of an emergent replacement of the Municipal Pool Filters.
Background: The City's Municipal Pool located at Todd Grove Park is an aging facility with the newer of the
two pools over 60 years old. The pools were designed with a set of three sand filters. The filters are visibly
aged and the Parks team has performed multiple repairs on the filters. The first filter failure occurred more
than five years ago when the metal sides of the filter became too thin for additional patches to be welded on.
Filtration rates with two remaining filters, however, remained adequate. Last year, a second of the pool filters
failed. With only one remaining functional pool filter, the flow rate is now not high enough to maintain legally
mandated filtration rates.
Discussion: Parks and Recreation Staff researched options for repair over the winter and now have
developed a plan to replace the filters and the concrete slabs that support them. As the filter failure was
unplanned, no funds were allocated in the budget. Staff recommends a budget amendment to allow the
transfer of up to $100,000 to cover the cost of filter replacement. This project will allow the opening for the pool
as per schedule for summertime pool fun.
On March 12, 2025, City Staff released a formal bid solicitation for the complete project with a base bid for the
installation of the new equipment and alternate bid items for the demolition and removal of the existing filter
system and concrete pad and for the pouring of a new pad. The contractor's estimate for the complete job was
$97,085. Because of the value of the project, this was scheduled as a public bid opening on April 8, 2025, in
the Council Chambers where no bids were submitted. As per CA Public Contract Code Section 22038, when
no bids are received through the formal or informal procedure, the project may be performed by the
employees of the public agency by force account, negotiated contract, or both, without further complying with
the Act. Because of the window of time available before the scheduled pool opening, it is the intention of Staff
to use a combination of force account and negotiated contract to complete the project.
Staff recommends Council approve the budget amendment in the amount of up to $100,000 to cover the cost
of an emergent replacement of the Municipal Pool Filters. This repair is necessary for the operation of the
facility.
Recommended Action: Approve a budget amendment in the amount of up to $100,000 to cover the cost of
an emergent replacement of the Municipal Pool Filters.
BUDGET AMENDMENT REQUIRED: Yes
CURRENT BUDGET AMOUNT: 10022300.80100.18448: -$640.00
Page 42 of 107
Page 2 of 2
PROPOSED BUDGET AMOUNT: 10022300.80100.18448: $100,640
FINANCING SOURCE: General Fund Reserves
REVENUE: Yes / No GRANT: Yes / No
PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A
COORDINATED WITH: Myles Fisette, Procurement Manager; Jake Burgess, Community Services Supervisor
STRATEGIC PLAN (SP):SP 1A - Build neighborhoods that provide access for all to a compatible balance of
housing, employment, commercial, medical, education, and recreational resources.
CLIMATE INITIATIVES (CI):
GENERAL PLAN ELEMENTS (GP):
Page 43 of 107
Correspondence Received for Audience Comments on Non-Agenda Items
Page 44 of 107
Page 1 of 2
Agenda Item No: 13.a.
MEETING DATE/TIME: 4/16/2025
ITEM NO: 2025-393
AGENDA SUMMARY REPORT
SUBJECT: Adopt Resolution Affirming that the Proclamation of a Local Emergency Due to Ongoing
Atmospheric Rivers Causing Damaging to Public Infrastructure Remains in Effect.
DEPARTMENT: City Manager /
Admin PREPARED BY: Traci Boyl, Senior Management Analyst
PRESENTER: Traci Boyl, Sr. Management Analyst to the City
Manager's Office
ATTACHMENTS:
1. Resolution 2025-07 - Ratify Proclamation
2. Continuing Atmospheric River State of Emergency
Summary: The City Council will consider the adoption of a Resolution amending Resolution No. 2025-07, and
affirm that the local emergency remains in effect.
Background: On February 19, 2025, the Director of Emergency Services proclaimed a local emergency
pursuant to Ukiah City Code Section 5125 (Ordinance No. 995, Section 1) due to ongoing atmospheric rivers
that threatened and damaged local infrastructure. And, on February 19, 2025, the Ukiah City Council approved
Resolution No. 2025-07 ratifying the proclamation of a local emergency affecting the City (Attachment 1).
California Government Code section 8630(c) requires the Local Emergency Proclamation be reviewed and
renewed no more than every 60 days.
Discussion: To ensure compliance with applicable law, and due to the possibility of ongoing storms and the
fact that saturated soils continue to threaten public infrastructure, Staff recommends the City Council reaffirm
that the local emergency remains in effect.
Therefore, Staff recommends Council adopt a Resolution (Attachment 2) affirming that the local emergency
remains in effect.
Recommended Action: Adopt Resolution amending Resolution 2025-07, "Ratifying the Proclamation of a
Local Emergency Due to Ongoing Atmospheric Rivers Causing Damaging to Public Infrastructure," and
affirming that the local emergency remains in effect
BUDGET AMENDMENT REQUIRED: N/A
CURRENT BUDGET AMOUNT: N/A
PROPOSED BUDGET AMOUNT:
FINANCING SOURCE:
REVENUE: Yes / No GRANT: Yes / No
PREVIOUS CONTRACT/PURCHASE ORDER NO.:
COORDINATED WITH: Darcy Vaughn, City Attorney's Office
STRATEGIC PLAN (SP):
CLIMATE INITIATIVES (CI):
GENERAL PLAN ELEMENTS (GP):
Page 45 of 107
Page 2 of 2
Page 46 of 107
RESOLUTION NO. 2025-07XX
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH RATIFYING FEBRUARY
19, 2025 PROCLAMATION OF A LOCAL EMERGENCY
WHEREAS:
1. On February 19, 2025, under the authority in Ukiah City Code Section 5125 (Ordinance No.
995,§1), the Director of Emergency Services proclaimed the existence of a local emergency as
a result of conditions created by ongoing Atmospheric Rivers affecting the City of Ukiah (“City”)
beginning February 5th, and conditions still exists. A true and correct copy of the Resolution
Proclaiming Existence of a Local Emergency is attached hereto as Exhibit A and incorporated
herein by this reference; and
2. While heavy rainfall has stopped, soils are saturated, and heavy run-off continues threatening
additional damage to PZ1-N water tank and the newly acquired Western Hills road system, all of
which threaten to continue or create local emergency conditions; and
3. The City Council has reviewed Exhibit A and concurs with the findings in the Proclamation;
and
4. The City Council will review this declaration at its next regular meeting, occurring not more
than 14 days from the date the Resolution Proclaiming Existence of a Local Emergency is
ratified by this resolution;
NOW, THEREFORE, BE IT RESOLVED that the City Council hereby ratifies the proclamation
of a “local emergency” by the Director of Emergency Services and proclaims and orders that
said local emergency shall be deemed to continue to exist until its termination is proclaimed by
the City Council. The City Council shall review the need for continuing the local emergency at
least once every 14 days until its termination is proclaimed by the City Council.
BE IT FURTHER RESOLVED that the City Council hereby proclaims and orders that during the
existence of a local emergency, the powers, functions, and duties of the Director of Emergency
Services and the emergency organization of the City shall be those prescribed by (1) state law,
(2)City ordinances and resolutions adopted by the City Council and (3) the City Operational
Area Emergency Plan, as approved by the City Council.
BE IT FURTHER RESOLVED that a copy of this declaration shall be forwarded to the County of
Mendocino Office of Emergency Services (OES) with a request that OES forward the Resolution
to California Office of Emergency Services for concurrence of a local emergency.
PASSED AND ADOPTED this 19th day of February, 2025, by the following roll call vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
________________________________
Douglas F. Crane, Mayor
ATTEST:
______________________________
Kristine Lawler, City Clerk
Councilmembers Rodin, Criss, Orozco, Sher, and Mayor Crane
None
None
None
ATTACHMENT A
Page 47 of 107
Exhibit A
A RESOLUTION PROCLAIMING EXISTENCE OF A LOCAL EMERGENCY DUE TO ONGOING
ATMOSPHERIC RIVERS CAUSING DAMAGE TO PUBLIC INFRASTRCTURE
WHEREAS, U kiah Cit y Code Section 5125 (Ordinance No. 995, Section 1) empowers the Director
of Emergency services to proclaim the existence or threatened existence of a local emergency
when said city is affected or likely to be affected by a public calamity; and
WHEREAS, on Friday, February 4, 2025, the City of Ukiah experienced another Atmospheric
River event, resulting in localized flooding within the city and surrounding areas; and
WHEREAS, the Director of Emergency Services of the City of Ukiah does hereby find that
conditions of extreme peril to the safety or persons and property arose within the City, caused by severe winter storms; and
WHEREAS, although the City took immediate action to prepare for and respond to the storm,
including monitoring streets and clearing storm drains, repositioning public safety resources as
necessary, providing the public with preparedness communication, and attending Mendocino
County's operational call, the conditions caused damage beyond the control and resources of City personnel; and
WHEREAS, while the storm was short-lived, it brought significant heav y rain to already saturated
soil, leading to severe damage to public infrastructure, including a landslide near Pressure Zone
1 North (PZ1-N) water tank located above the Cit y 's golf course, requiring emergency repair to
prevent additional damage to the tank and caused additional slides on the newly-acquired
Western Hills property damaging roads and culverts there; and
WHEREAS, while the County did not experience significant damage, the City's reported damage
meets the State's required threshold for requesting financial support; and.
WHEREAS, declaring a local emergency enables the City to pursue State and Federal
assistance. including reimbursement for eligible emergency response costs under the California
Disaster Assistance Act and potential Federal Emergency Management Agency aid if a federal
disaster is declared.
NOW, THEREFORE, IT IS HEREBY PROCLAIMED that a local emergency now exists
throughout the City of Ukiah.
IT IS FURTHER PROCLAIMED AND ORDERED that during the existence of said local
emergency the powers, functions, and duties of the emergency organization of this City shall be
those prescribed by state law and ordinances and resolutions of this City , and that this emergency proclamation shall expire in 7 days after issuance unless confirmed and ratified by City Council
=�::::fy :f �k::, �,
By : 5je s,�<=,,_-
Page 48 of 107
RESOLUTION NO. 2025-XX
A RESOLUTION CONTINUING THE RATIFICATION OF A PROCLAMATION OF A LOCAL
EMERGENCY DUE TO ONGOING ATMOSPHERIC RIVERS CAU SING DAMAGE TO PUBLIC
INFRASTR UCTURE AND AFFIRMING THAT THE LOCAL EMERGENCY REMAINS IN
EFFECT
WHEREAS, on February 19, 2025, the Director of Emergency Services proclaimed a local
emergency pursuant to Ukiah City Code Section 5125 (Ordinance No. 995, Section 1) due to
ongoing atmospheric rivers which threatened and damaged local infrastructure; and
WHEREAS, on February 19, 2025, the Ukiah City Council approved Resolution No. 2025-07
ratifying the proclamation of a local emergency affecting the City; and
WHEREAS, Government Code section 8630(c) requires the Local Emergency Proclamation be
reviewed every 60 days; and
WHEREAS, the local emergency remains in effect due to the possibility of ongoing storms and
the fact that saturated soils continue to threaten public infrastructure.
NOW THEREFORE BE IT RESOLVED by the City Council of the City of Ukiah reaffirms that a
local emergency remains in effect due to the ongoing atmospheric rivers and associated damage
to public infrastructure.
BE IT FURTHER RESOLVED that a copy of this declaration shall be forwarded to the County of
Mendocino Office of Emergency Services (OES) with a request that OES forward the Resolution
to California Office of Emergency Services.
PASSED AND ADOPTED this 16th day of April 2025, by the following roll call vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
________________________
Douglas F Crane, Mayor
ATTEST:
______________________________
Kristine Lawler, City Clerk
Attachment 2
Page 49 of 107
Page 1 of 2
Agenda Item No: 13.b.
MEETING DATE/TIME: 4/16/2025
ITEM NO: 2025-375
AGENDA SUMMARY REPORT
SUBJECT: Status Report on Emergency Contract with Diamond D Construction, LLC for the Emergency
Repair of the Western Hills Mudslide at the City Water Tank (Pressure Zone 1-North, or PZ1-N) and Request
for Authorization to Continue Work Under This Emergency Contract.
DEPARTMENT: Water Resources PREPARED BY: Sean White, Water Resources Director
PRESENTER: Sage Sangiacomo, City Manager
ATTACHMENTS:
1. Resolution 2025-08 - Emergency Procurement for Mudslide at PZ1
2. Diamond D Estimate for PZ1
3. Purchase Order for Diamond D Slide
4. Slide Pictures
Summary: Council will receive a status report on the contract with Diamond D Construction for the emergency
repair of the Western Hills mudslide at the City water tank and consider approving continued work.
Background: During the major rain event on February 4-5, a mudslide occurred in the western hills, settling at
the base of a City water tank referred to at Pressure Zone 1-North (PZ1-N). Due to the muddy conditions,
slope of the hillside, and specialized nature of the repairs, City crews determined that a professional contractor
would be required to perform the work. Additionally, significant rain was forecast for the following days,
causing concern that the water tank and hillside would potentially be compromised if emergency repairs did
not commence immediately.
On February 19, 2025, City Council approved a Resolution approving the procurement without public bidding
of construction services to repair the mudslide at the City water tank in the western hills (Attachment 1).
Discussion: Staff worked with the Procurement Department to assess availability and obtain proposals from
local contractors. Diamond D Construction was available to begin immediately and was determined to be
qualified to do the work (Attachments 2 and 3).
Work to temporarily remediate the site began on February 7th and was completed on February 12th. Work
involved removing material at the toe of the slope that had built up against the tank and removing material
perched immediately above the tank. Due to the extremely wet condition of the site, only material within the
reach of an excavator could be graded or removed. A small ditch was also cut in the hillside above the tank to
redirect runoff.
The slide area was then tarped to protect it from rainfall. City Staff also added jute netting to other portions of
the site to further protect the hillside. See Attachment 4 for pictures of remediation efforts.
Once the area has dried, further grading will be required. No further work beyond the initial site remediation
has been able to be performed.
To fully stabilize, this site will require a geotechnical investigation and plan, followed by extensive earthwork.
Page 50 of 107
Page 2 of 2
Staff is requesting the Council's approval to continue using the emergency contract with Diamond D
Construction, LLC.
Recommended Action: Receive report and approve the continued work on the emergency contract with
Diamond D Construction for the emergency repair of the Western Hills mudslide at the City water tank PZI-N.
BUDGET AMENDMENT REQUIRED: TBD
CURRENT BUDGET AMOUNT:
PROPOSED BUDGET AMOUNT:
FINANCING SOURCE: Water Fund; 82027113-80230-18234
REVENUE: YES / No GRANT: YES / No
PREVIOUS CONTRACT/PURCHASE ORDER NO.: PO 48757-00
COORDINATED WITH: Sage Sangiacomo, City Manager; Sean White, Water Resources Director
STRATEGIC PLAN (SP):
CLIMATE INITIATIVES (CI):
GENERAL PLAN ELEMENTS (GP):
Page 51 of 107
Attachment 1
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Attachment 2
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Attachment 3
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Attachment 4
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Page 1 of 6
Agenda Item No: 14.a.
MEETING DATE/TIME: 4/16/2025
ITEM NO: 2025-402
AGENDA SUMMARY REPORT
SUBJECT: Consider Providing Staff Direction to Prepare Applications for Reorganization and Sphere of
Influence Update, to Prezone Those Areas Subject to the Reorganization and Make Relevant Amendments to
the 2040 General Plan, and to Conduct Any Required Analyses, Including Any Analyses Required by CEQA,
in Support of the Applications, Prezoning, and General Plan Amendments, and to Bring These Documents to
the Council for Consideration.
DEPARTMENT: City Manager /
Admin PREPARED BY: Phil Williams, Legal Counsel
PRESENTER: Phillip Williams, Special Counsel and Maya
Simerson, Project and Grant Administrator
ATTACHMENTS:
1. Common Annexation Terms and Definitions
2. Resolution 2020-06 - Annexation Policy
3. Attachment #3 -- Proposed Reorganization Draft Map
4. 14a - Correspondence Received - Willow County Water District
5. 14a - Correspondence Received - Millview County Water District
6. Reorganization Presentation
Summary: For over five years, the City has had and has acted upon a policy of coordinating growth,
improving services, and ensuring thoughtful long-term planning in the Ukiah Valley. Those efforts have been
successful not only in achieving these ends, but also in improving the City’s relationships with our sister
agencies and our neighbors currently outside the City Limits. Building on these successes, Staff have
developed a proposed reorganization (the “Proposed Reorganization”) that encompasses territory around the
City and aligns with existing urban-type development. Applications for amending the City's Sphere of Influence
and for reorganization are subject to Mendocino LAFCo approval. Here, the City Council will consider
providing direction to Staff to prepare applications for reorganization and sphere of influence update, to
prezone those areas subject to the reorganization and make relevant amendments to the 2040 General Plan,
and to conduct any required analyses, including any analyses required by CEQA, in support of the
applications, prezoning, and General Plan Amendment, and to bring these documents to the Council for
consideration.
Background: Legal and Regulatory Context
The Cortese-Knox-Hertzberg Act Local Government Reorganization Act of 2000 (“CKH”) establishes
procedures for local government changes in organization, including City annexations, detachments of territory
from special districts, mergers of a city and a district, and the establishment of subsidiary districts. CKH
defines such changes as “change[s] of organization” (Gov. Code, § 56021). When two or more changes of
organization are contained within a single proposal, CKH defines such a proposal as a “reorganization” (id., §
56073).
Proposals to effect changes in organization must be submitted by an application to the relevant Local Agency
Formation Commission for approval – in our case, the Mendocino County Local Agency Formation
Commission (“Mendo LAFCo”). Requests for a sphere of influence amendment or update are also considered
Page 61 of 107
Page 2 of 6
an application under CKH (see, id., § 56017.2). Therefore, any City application for a reorganization or to
update its sphere of influence must be submitted to Mendo LAFCo, the former after the City Council has
adopted a resolution of application (see, id., § 56654), and both of which would require City Council approval
prior to submitting to Mendo LAFCo.
The City Council’s consideration of applications for a reorganization and sphere of influence update, as well as
review of the applications by Mendo LAFCo, must be supported by the appropriate analyses, including those
required by the California Environmental Quality Act (“CEQA”), the provisions of CKH, and other applicable
laws.
History of City Policy and Efforts Regarding Changes in Organization
The role of the City's1995 General Plan is important. In coordination with Mendocino County it included land
use policies and designations for the larger Ukiah Valley outside the City limits which the County used in
adopting its 2011 Ukiah Valley Area Plan (the “UVAP”) as part of the County's General Plan. The 2040 City
General Plan adopted in 2022 designated the UVAP as a special planning area. Thus, the City’s 1995 General
Plan and the 2040 General Plan envision the City and the surrounding area within the UVAP as one planning
area and the longer-standing goal expressed in multiple planning documents that Ukiah and the surrounding
Ukiah Valley be one community.
Historical context is important to understand the reasoning and motivation behind Staff’s request for Council
direction on a larger-scale annexation effort at this time. That history has also provided guidance to Council
and Staff on reorganization and district consolidation efforts pursued in the last six years. The background
below chronicles these efforts. To assist Council in understanding key terms and definitions, a Definitions
document is provided (Attachment #1).
Developing a Long-Term Land Use Policy
The City’s August 27, 2019, workshop served as a kickoff to discussions among Council, Staff, the public, and
stakeholders related to the updating of the City’s Sphere of Influence (the “SOI”) and Municipal Services
Review (the “MSR”), as well as Staff-recommended policy directives consisting of the following: 1) the goals
and vision of the Ukiah Valley Area Plan would be utilized as the basis for the City’s policy towards future
reorganization efforts in the Valley; and 2) the City would maintain the City’s current SOI (in 2019, the 1984
SOI) as the City’s long-term SOI; and 3) the City would implement an annexation plan, designating the area to
be annexed within the first ten years. Council directed Staff to pursue all three Policy Directives but requested
research related to the origin of the 1995 Ukiah Valley General Plan SOI, which was never adopted by Mendo
LAFCo. Prior to the eventual adoption by LAFCo of the 2022 MSR and SOI, the last adopted SOI for the City
was the 1984 SOI. The City’s last MSR was adopted in 2012.
Building on this direction, on January 16, 2020, Staff presented research to the Council into the history of the
1995-proposed sphere of influence. Based on conclusions from this research, Staff recommended, and
Council approved a modification to Policy Directive No. 2 as follows: “Maintain the City’s 2040 Planning Area.
Reduce the City’s Sphere of Influence to be reflective of areas with existing and forecast urbanized
development within the next 10 years, and designate as Areas of Interest areas outside the SOI but within the
City’s 2040 Planning Area.” This direction, together with a proposed SOI, became the basis of the approach to
the City’s 2040 General Plan and the eventual incorporation of a new SOI. The Annexation Policy is attached
as Attachment #2.
At the same meeting, Staff also requested Council adoption of a resolution adopting a City of Ukiah
Annexation Policy, and by a unanimous vote, Council adopted Resolution No. 2020-06, adopting the
Annexation Policy.
The Ukiah Valley Fire District Annexes the City for Purposes of Fire Protection
Page 62 of 107
Page 3 of 6
In May of 2021, City of Ukiah Staff, working on behalf of the Ukiah Valley Fire District (the “UVFD”) and in
close coordination with LAFCo staff, submitted an application for the annexation of the City of Ukiah
incorporated area into the UVFD. Included with the application was a Municipal Service Review and Sphere of
Influence update. On October 4, 2021, Mendo LAFCo adopted Resolutions No. 2021-22-02 and No. 2021-22-
03, respectively, approving the UVFD MSR and SOI Update and annexing the City limits into the UVFD. This
was the first City-sponsored annexation application approved by LAFCo since 1988.
The City Council Adopts its 2040 General Plan and Updates its Sphere of Influence
On December 7, 2022, the City Council adopted Resolution No. 2022-79, adopting the 2040 General Plan,
and Resolution No. 2022-78, certifying the 2040 General Plan Environmental Impact Report (the “2040
General Plan EIR”) and adopting related actions. The 2040 General Plan incorporated all of Council’s previous
direction since the August 2019 workshop, summarized above, as well as the 2022 proposed MSR and SOI.
On December 19, 2022, Mendo LAFCo adopted Resolution No. 2022-23-06, approving the adoption of the
City of Ukiah Municipal Service Review and Sphere of Influence Update and certifying the Commission
considered the environmental effects identified in the 2040 General Plan EIR. The 2022 LAFCo-adopted MSR
was the first City of Ukiah MSR approved by Mendo LAFCo since 2012; the 2022 City of Ukiah SOI was the
first approved by Mendo LAFCo since 1984.
The City and the Ukiah Valley Sanitation District Enter an Out of Area Service Agreement
Productive discussions between City staff, Ukiah Valley Sanitation District (the “Sanitation District”) staff, and
the City-Sanitation District Ad Hoc resulted in an agreement, executed June 8, 2022, between the City and the
Sanitation District for provision of interim sewer services and out of area service agreements (the “OASA”).
The agreement provided a coordinated way to extend sewer services to various properties outside of the
City’s and the Sanitation District’s boundaries. The collaborative approach to the OASA pioneered by the City
and Sanitation District was also the first of its kind for Mendo LAFCo, which required a joint City-Sanitation
District OASA application. On March 6, 2023, Mendo LAFCo adopted Resolution No. 2022-23-09, approving
the OASA application to provide wastewater services to various properties on Ford Road, Kunzler Ranch
Road, and Carter Lane.
The City Annexes City-Owned Properties in an Unincorporated Area of the County
First initiated on November 4, 2020, the City’s application for the annexation of properties within Mendocino
County unincorporated areas owned by the City was conditionally approved by Mendo LAFCo on September
11, 2023, through adoption of Resolution No. 2023-24-01. Although the City-sponsored UVFD application was
the first City-sponsored annexation application approved by Mendo LAFCo since 1988, the City-owned
properties annexation was the first submitted by the City for annexation of unincorporated parcels into the City
since 1988. This application was formative for City staff and Mendo LAFCo staff in understanding how best to
complete and obtain approval of future applications.
The Cities and County of Mendocino Enter a Master Tax Sharing Agreement
The first Master Tax Sharing Agreement (the “MTSA”) in Mendocino County history between the County of
Mendocino and the Cities of Ukiah, Willits, Fort Bragg, and Point Arena was approved by the City Council on
June 19, 2024, through adoption of Resolution No. 2024-32. As noted within the Staff Report prepared for the
June 19 meeting: “A primary objective of a master tax sharing agreement is to enhance cooperation between
the County and its Cities, thereby reducing competition for tax revenue. This allows land use and development
decisions to be guided by sound planning principles, such as the development of necessary infrastructure and
impact mitigation, efficient and rational service delivery, ensure orderly growth patterns, and the preservation
of quality of life. It also helps facilitate more expedited processing of annexation applications due to the tax-
sharing component of the application having been completed in accordance with provisions of the Revenue
and Taxation Code."
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The City Annexes Territory in the Western Hills
Mendo LAFCo adopted Resolution No. 2024-25-04 on November 4, 2024, approving the City of Ukiah
Western Hills Annexation and Sphere of Influence Amendment. Encompassing approximately 791 acres (732
acres of which were City-owned), the application secured a significant amount of land for open space
preservation and possible future recreational uses, as well as providing public access, public facilities, and
limited residential development opportunities in proximity to resources and available infrastructure to prevent
sprawl and disorderly development.
The Ukiah Valley Water Authority
After nearly two years of discussions and negotiations, in April 2024, Millview County Water District
(“Millview”), Redwood Valley County Water District (“Redwood Valley”), and the City of Ukiah executed a joint
exercise of powers agreement creating the Ukiah Valley Water Authority (the “Water Authority”). The purpose
of the Water Authority is to eventually combine the administration, operation, and maintenance of the
members’ disparate water systems as a single and integrated water system, with the intent to gain access to
State funding to improve and integrate the systems’ infrastructure. As of October 1, 2024, Willow County
Water District (“Willow”) became a member of the Water Authority, and on March 3, 2025, Calpella County
Water District (“Calpella”) also became a member. The Water Authority is currently governed by a ten-member
board, comprised of two representatives from each Party.
While the primary purposes of the Water Authority are to integrate and improve the Greater Ukiah Valley’s
water infrastructure and management, the joint exercise of powers agreement also contains provisions where
the Water Districts agree to supporting City annexations and supporting Mendo LAFCo designating a Water
District as a subsidiary district of the City or of merger with the City. On January 1st, 2025, former employees
of Willow became City employees and began providing water administration and operation and maintenance
services for the Parties. While the Water Authority continues to secure state funding for the improvement and
integration of the members’ water systems, the Water Authority is also proving concept by the efficient
administration, through the City, of water and sewer services across the footprint, and securing our collective
water future.
Discussion: Given this background of existing City policy and successes, City staff have begun initial work on
developing the Proposed Reorganization, which includes territory to the north, east, and south of the existing
City limits. These areas comprise all or portions of Millview County Water District, Willow County Water
District, and the Ukiah Valley Sanitation District. A map depicting the Proposed Reorganization is attached as
Attachment #3.
Initially, Staff identified all of the territory within Millview, Willow, and the Sanitation District for annexation. This
would have resulted in City boundaries extending far into the eastern foothills above the Deerwood and El
Dorado neighborhoods, and into the southeastern areas of the Ukiah Valley. Such a broad extension of the
City, however, presented challenges related to fire, public safety, and road maintenance. The reduced
geographic scope of the Proposed Reorganization reflects these challenges while also preserving the
Council’s previous policy direction. The current Proposed Reorganization also reflects Staff’s understanding of
the desires of some of our neighboring agencies, including Millview and Willow.
The Proposed Reorganization: Narrative Description
The Proposed Reorganization has three components: a SOI update component, a reorganization component,
and a prezone component. More specifically, the Proposed Reorganization includes an update to the City’s
SOI, expanding the existing SOI shown in the 2040 General Plan to align with the southern boundaries of
Willow and to encompass all of Willow’s territory.
The Proposed Reorganization also consists of several changes of organization within the City’s SOI involving
several adjacent or overlapping districts and a number of parcels inside the City and in unincorporated
Page 64 of 107
Page 5 of 6
portions of Mendocino County adjacent to the City. As part of this reorganization component, inside the City’s
limits, Staff propose to detach parcels currently served by the Sanitation District within the City’s limits (the
“Sanitation District City Parcels”), annex territory within the Sanitation District, and establish the Sanitation
District as a subsidiary district of the City.
As part of the reorganization component of the Proposed Reorganization, outside the City’s limits, Staff
proposes a reorganization involving Millview. Specifically, Staff proposes to annex territory within Millview and
to establish Millview as a subsidiary district of the City. The current Proposed Reorganization does not include
territory within the Pinoleville Rancheria, and Staff intend to discuss with Pinoleville Pomo Nation whether and
to what extent the City may provide services to territory within Pinoleville Rancheria to maintain the existing
levels of service. Additionally, Staff proposes to annex the entirety of the territory of Willow and to detach the
entirety of that territory from Willow for purposes of water services, resulting in a full merger of Willow with the
City.
For the prezone component, Staff proposes to prezone the unincorporated territories it proposes to annex in
order to maintain the existing land use designations currently provided for in the County General Plan and
Ukiah Valley Area Plan. This prezone component of the Proposed Reorganization would include an
amendment to the Land Use Element within the City’s General Plan to ensure the prezoning is consistent with
the City’s General Plan.
At this point, Staff do not anticipate any change of or in service or infrastructure would occur at any parcel, nor
would any land use designations change, as a result of the Proposed Reorganization. Upon Council direction
to pursue the Proposed Reorganization consistent with Staff Recommendation below, Staff will conduct the
necessary analyses to, among other things, ensure impacts are or have been identified and addressed as
required by law.
The Proposed Reorganization: Task Organization and Execution Concept
Task Organization:
Staff have marshaled experts in their relevant fields, including internal Staff, to prepare to this point and to be
prepared to continue to execute through coordination of efforts across resources by the City Manager’s office,
should the Council so direct.
Execution Concept:
Staff identified five key phases associated with executing the Proposed Reorganization: Phase 1:
Synchronization; Phase 2: Preparation; Phase 3: Application; Phase 4: Consideration: Phase 5: Completion.
As indicated above, Staff have already performed Phase 1, Synchronization, which efforts enabled and have
led Staff to develop and present the Proposed Reorganization to the Council.
Should the Council so direct, and absent direction to the contrary, Staff would continue to execute in
accordance with the Execution Concept. During Phase 2, Preparation, Staff would prepare both internally and
externally to present the applications and supporting documentation to the Council. Phase 2 would culminate
in Council consideration and potential approval and adoption of those applications and the prezoning
ordinance and General Plan Amendment. During Phase 3, Application, Staff would prepare the final
applications for the City to file with Mendo LAFCo. Phase 3 would culminate with the City filing the applications
with Mendo LAFCo. During Phase 4, Consideration, Staff would work with Mendo LAFCo to complete the
applications and prepare and participate in the Mendo LAFCo hearing on the applications. Phase 4 culminates
in Mendo LAFCo Commission’s consideration and potential approval of the applications. During Phase 5,
Completion, Staff would work to make the necessary filings and effect the many transfers of services,
documents, and records that the Proposed Reorganization would require. This Phase 5 could continue for
quite some time; the ultimate culmination may be difficult to specifically identify but would include the State
Board of Equalization’s approval and implementation of new Tax Rate Areas that reflect the Proposed
Reorganization.
If so directed, Staff expects to provide the applications, prezoning ordinance, and General Plan amendments
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to the Council for its consideration no later than July 2025, which would allow the Reorganization, if approved,
to be effected by the end of 2025.
Recommended Action: Direct Staff to prepare applications for reorganization and sphere of influence
updates, to make relevant amendments to the 2040 General Plan, to prezone those areas subject to the
reorganization and to conduct any required analyses, including any analyses required by CEQA, in support of
the applications, General Plan Amendment, prezoning, and to bring these documents to the Council for
consideration.
BUDGET AMENDMENT REQUIRED: N/A
CURRENT BUDGET AMOUNT: N/A
PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: N/A
REVENUE: Yes / No GRANT: Yes / No
PREVIOUS CONTRACT/PURCHASE ORDER NO.:N/A
COORDINATED WITH: Sage Sangiacomo, City Manager
STRATEGIC PLAN (SP): SP 1B - Provide services that support a high quality of life for all residents, including
fostering diverse, inclusive, sustainable, and accessible neighborhoods.
CLIMATE INITIATIVES (CI): 5b – Protect against sprawl through completion of annexations.
GENERAL PLAN ELEMENTS (GP):GP-A1 - Land Use Element
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Common Annexation Terms and Definitions
Annexation
Annexation is defined under the Cortese-Knox-Hertzberg Local Government Reorganization Act
of 2000 (CKH Act) and Government Code 56017 as the inclusion, attachment, or addition of
territory to a city or district. In Mendocino County, the Mendocino LAFCo approves all
applications for annexation.
Area of Interest
An Area of Interest is a geographic area beyond the sphere of influence in which land use
decisions or other governmental actions of one local agency (the "Acting Agency") impact
directly or indirectly upon another local agency (the "Interested Agency"). For example, approval
of a housing project developed to urban densities on septic tanks outside the city limits of a city
and its sphere of influence may result in the city being forced subsequently to extend sewer
services to the area to deal with septic failures and improve city roads that provide access to the
development. The city in such a situation would be the Interested Agency with appropriate
reason to request special consideration from the Acting Agency in considering projects adjacent
to the city.
Source: Mendocino LAFCo Policies and Procedures Manual, 11/5/18
Local Agency Formation Commission (LAFCo)
LAFCo is a regulatory agency with countywide jurisdiction, established by state law (CKH Act)
to discourage urban sprawl and to encourage orderly and efficient provision of services, such as
water, sewer, fire protection, etc. by review of local agency boundaries, formations and
dissolutions.
Source: this information taken directly from Mendocino LAFCo’s website, under FAQs, and can
be found at https://www.mendolafco.org/faqs-a0460bd.
Municipal Service Review
A Municipal Service Review (MSR) is defined within the CKH Act under Government Code
56430. The MSR is used by LAFCo to prepare and to update spheres of influence and involves
a review of services to be provided by an agency within its area of probable growth. For cities,
the MSR is used by LAFCo to determine if the city has adequate capacity to provide future
services within its Sphere of Influence.
Planning Area
The Planning Area encompasses all incorporated and unincorporated territory that bears a
physical relationship to the long-term planning of the city. A general plan, pursuant to state law,
must address all areas within the jurisdiction’s Planning Area.
Source: Ukiah 2040 General Plan
Prezone
Prezoning involves the city adopting by resolution a list of all parcels’ future zoning upon
annexation to the city. Prezoning of the parcels to be annexed is a required condition of
LAFCo’s approval of an annexation application.
Sphere of Influence
Attachment 1
Page 67 of 107
The CKH Act and Government Code 56076 define a Sphere of Influence (SOI) as a plan for the
probable physical boundaries and service area of a local agency, as determined by the Local
Agency Formation Commission. The projection of probable physical boundaries reflect a
defined time period such as 10 years or 20 years, and in the case of a city, usually relate to
future land use projections within the General Plan.
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RESOLUTION NO. 2020-06
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH ADOPTING ANNEXATION
POLICY
WHEREAS, the Cortese-Knox-Hertzberg Local Government Reorganization Act of 2000
provides for the annexation of unincorporated areas within a City's sphere of influence; and
WHEREAS, on August 27, 2019, the Ukiah City Council provided direction to staff to
prepare and adopt annexation policies as part of the City's long-term land use planning and City
Council Strategic Plan; and
WHEREAS, the City intends, in part through the attached Annexation Policy, to avoid
the consequences of continued urban sprawl in the Ukiah Valley, to ensure the efficient
provision of municipal services, and to protect open space and prime agricultural land in the
Ukiah Valley; and
WHEREAS, the City envisions a future of the Ukiah Valley as a thriving community that
is politically, economically, environmentally, and socially sustainable; and
WHEREAS, the City desires to provide annexation policies for the City and property
owners within the City's sphere of influence that promote the successful annexation of
unincorporated areas.
NOW,THEREFORE,THE CITY COUNCIL OF THE CITY OF UKIAH DOES HEREBY
RESOLVE to adopt the Annexation Policy attached as Exhibit A, which shall be endorsed to
show adoption by the City Council on January 16, 2019 and made publicly available.
PASSED AND ADOPTED this 16th day of January, 2020, by the following roll call vote:
AYES: Councilmembers Mulheren, Brown, Scalmanini, and Mayor Crane
NOES: None
ABSENT: None
ABSTAIN:
NoneAQ l_/C-clj
Douglas FV Crane, Mayor
ATTEST:
L
K 'stine Lawler, City Clerk
Page 1 of 2
Attachment 2
Page 69 of 107
i
I
EXHIBIT A
City of Ukiah
Annexation Policy
The City will pursue, apply for, and support the annexation of unincorporated areas to
the City to avoid the negative consequences of continued urban sprawl and to ensure the
efficient provision of municipal services to unincorporated areas without placing an undue
financial burden on the City or its residents.
The City's Sphere of Influence reflects the City's intent and ability to apply to annex
those territories within that Sphere of Influence. The City's Sphere of Influence should be
updated periodically and as necessary to reflect any change in the City's intent or ability to
annex unincorporated territory.
The City's Area of Interest reflects that territory outside its Sphere of Influence where the
City has an interest in ensuring orderly development and the efficient provision of municipal
services, and a financial interest in the implications of any such development and services. The
City will consider providing services to unincorporated areas within its Area of Interest when the
City and all local agencies with relevant jurisdiction, if any, arrive at an agreement ensuring the
City is adequately compensated for the costs it incurs and/or will incur due to development in its
Area of Interest.
The City will apply for the annexation of unincorporated areas and will support property
owners who desire to annex to the City where the City determines it to be in its residents'
interests to do so,to promote orderly development, to implement General Plan goals and
objectives, and/or to ensure the efficient provision of municipal services.
In pursuing, applying for, or supporting annexation, the City will demonstrate that
existing or planned-for facilities, infrastructure and improvements, and municipal services are or
will be available, including but not limited to: vehicular and pedestrian traffic corridors, fire
protection, sewer, electricity, and municipal and industrial water, in accordance with City
standards and General Plan goals and objectives, to those areas proposed to be annexed.
The City will pursue, apply for, or support annexations that could affect open space and
prime or unique agricultural lands, when it is satisfied that they will be adequately protected.
The City will pursue, apply for, or support annexation in those cases where significant
environmental impacts have been mitigated or avoided as appropriate.
The City will develop, maintain, and make publicly-available a City of Ukiah Annexation
Guide that includes an annexation applicant's responsibilities, the requirements for
environmental review, requirements for development plans, and fees associated with
applications for annexation.
If appropriate, and as it may be amended, the City will incorporate and include this
Annexation Policy in its 2040 General Plan. J
Page 2 of 2
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City of Ukiah
Proposed Reorganization Boundary
PRELIMINARY DRAFT
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Correspondence Received for Agenda Item 14a
Page 72 of 107
Correspondence Received for Agenda Item 14a
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Proposed City
of Ukiah
Reorganization
Ukiah City Council
16 April 2025
Page 74 of 107
Introduction
“These are the times in which a genius would wish to
live. It is not in the still calm of life, or the repose of a
pacific station, that great characters are formed....
Great necessities call out great virtues.”
-Abigail Adams, letter to John Q. Adams, 19 January 1780
Page 75 of 107
Proposed Reorganization
Agenda
•Proposed Reorganization Orientation
•Background
•Legal and Regulatory Context
•City Policy and Past Efforts
•Discussion
•Proposed Reorganization Components
•Proposed Next Steps
•Questions
•Conclusion
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Proposed Reorganization
Orientation –Key Terms
•“Change of Organization”–any change such as:
annexation,detachment,merger,establishment of a
subsidiary district (§56021)
•“Annexation”–inclusion,attachment,or addition of
territory to a city or district (§56017)
•“Detachment”–exclusion,deletion,or removal from a
city or district of any portion of the territory of that
city or district (§56033)
•“Subsidiary District”–a district in which a city council
is designated as,and empowered to act as,the ex
officio board of directors of the district (§56078)
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Proposed Reorganization
Orientation –Key Terms
•“Reorganization”–two or more Changes or Organizationcontainedinasingleproposal(§56073)
•“Merger”–termination of the existence of a districtwhentheresponsibilityforthefunctions,services,assets,and liabilities of that district are assumed by acityasaresultofproceedingstakenpursuanttothisdivision(§56056)
•“Application”–includes:
•A resolution of application initiating a change oforganizationorreorganization;or
•A request for a sphere of influence update (§56017.2)
•“Sphere of Influence”–a plan for the probable physicalboundariesandserviceareaofalocalagency(§56076)
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Proposed Reorganization
Orientation –General Overview
•Includes Areas to the North, East, and
South of the City’s Current Limits
•Mostly follows existing boundaries
•Uses Russian River as Eastern boundary
•Affects:
•Willow and Millview County Water Districts
•Ukiah Valley Sanitation District
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Proposed Reorganization
Background –Legal and Regulatory Context
•Cortese-Knox -Hertzberg Local Government Reorganization Act
•Establishes procedures for local government changes of organization and
spheres of influence
•Mendocino Local Agency Formation Commission (“Mendo LAFCo”)
jurisdiction
•City would file:
•An Application to Update its Sphere of Influence
•A Resolution of Application for Reorganization
•Additional analyses needed in support,including those under the
California Environmental Quality Act (“CEQA”)
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Proposed Reorganization
Background –City Policy and Past Efforts
•The 1995 Ukiah Valley General Plan
•2020:The City’s Long-Term Land Use Policy
•2021:Ukiah Valley Fire District Annexation
•2022:City’s 2040 General Plan Approved,Including EIR
•2022:City and Sanitation District Out of Area Service Agreement
•2023:City Annexation of City-Owned Properties
•2024:Master Tax Sharing Agreement
•2024:City Annexation of Western Hills
•2024:Creation of the Ukiah Valley Water Authority
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Proposed Reorganization
Discussion –Proposed Reorganization Components
The Proposed Reorganization Contains
Three Primary Components:
•Sphere of Influence Update Component
•Align with Willow’s southern boundaries
•Prezone and General Plan Amendment
Component
•Maintain Existing Land Use Designations
•Amend City’s 2040 General Plan for Prezoning
Consistency
•Adopt the Entirety of the Ukiah Valley Area
Plan
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Proposed Reorganization
Discussion –Primary Components
•Reorganization Component
•Ukiah Valley Sanitation District
•Detach Areas Within City
•Annex Areas Outside City
•Establish Subsidiary District
•Millview County Water District
•Annex Areas Outside City
•Establish Subsidiary District
•Willow County Water District
•Annex All of Willow
•Merger
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Proposed Reorganization:
Discussion –Reorganization Component
•Ukiah Valley Sanitation District
•Detach Areas Within City
•Annex Areas Outside City
•Establish Subsidiary District
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Proposed Reorganization
Discussion –Reorganization Component
•Millview County Water District
•Annex Areas Outside City
•Establish Subsidiary District
•See Letter of Support
Page 86 of 107
Proposed Reorganization
Discussion –Reorganization Component
•Willow County Water District
•Annex All of Willow
•Merger
•See Letter of Support
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Proposed Reorganization
Discussion –Proposed Task Organization and Execution Concept
•Task Organization:City has marshalled experts in their relevant fields
on each of the subject areas
•Execution Concept
•Phase 1:Synchronization
•Task:Prepare Proposed Reorganization
•Purpose:Council Consideration and Direction
•Status:Complete
•Phase 2:Preparation
•Task:Prepare Applications and Supporting Documents,including any
Prezoning Ordinance and General Plan Amendment,and Provide to Council
•Purpose:Council Consideration and Direction
•Status:Culminates in Council Approval and Adoption of Resolution
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•Execution Concept,cont.
•Phase 3:Application
•Task:Submit Applications to Mendo LAFCo
•Purpose:Trigger consideration of Applications
•Status:Culminates with submittal to Mendo LAFCo
•Phase 4:Consideration
•Task:Engage with Mendo LAFCo on Applications
•Purpose:Prepare for Mendo LAFCo Hearing on Applications
•Status:Culminates in Mendo LAFCo Approval on Applications
•Phase 5:Completion
•Task:Make necessary filings and transfers of documents,services,etc.
•Purpose:Effect the Change in Reorganization
•Status:Difficult to identify a precise culminating event
•Desired Endstate:Mendo LAFCo approves Applications NLT November 2025
Proposed Reorganization
Discussion –Proposed Task Organization and Execution Concept
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Proposed Reorganization
Questions?
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Conclusion
“The dogmas of the quiet past
are inadequate to the stormy present.
The occasion is piled high with difficulty,
and we must rise with the occasion.”
–Abraham Lincoln
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Page 1 of 2
Agenda Item No: 14.b.
MEETING DATE/TIME: 4/16/2025
ITEM NO: 2025-390
AGENDA SUMMARY REPORT
SUBJECT: Consideration of Authorization for Mayor to Sign City of Ukiah Comment Letter Pertaining to 2025
Fire Hazard Severity Zone Maps Released by the Office of the State Fire Marshal and the California
Department of Forestry and Fire Protection.
DEPARTMENT: Community
Development PREPARED BY: Craig Schlatter, Community Development Director
PRESENTER: Craig Schlatter, Community Development
Director
ATTACHMENTS:
1. Side-by-Side 2007 vs. 2025 FHSZ Maps
2. City of Ukiah Draft FHSZ letter
Summary: Council will consider authorizing the Mayor to sign a City of Ukiah comment letter pertaining to the
2025 Fire Hazard Severity Zones released by the Office of the State Fire Marshal and the California
Department of Forestry and Fire Protection.
Background: On February 24, 2025, the California Department of Forestry and Fire Protection (CAL FIRE),
under the direction of the Office of the State Fire Marshal (OSFM), released new Fire Hazard Severity Zone
(FHSZ) maps for the City of Ukiah Local Responsibility Area (LRA). Government Code Section 51179(a)
requires the City to designate by ordinance Moderate, High, and Very High FHSZs within 120 days (by June
24, 2025) of receiving the new maps. However, the only amendments the City can make to the OSFM maps
are those that increase the severity of the FHSZs - the City cannot reduce the severity.
This distinction is important, especially because OSFM has significantly increased the amount of City LRA
designated as Very High FHSZ in the 2025 maps (see comparison between current maps and new maps in
Attachment 1). Senate Bill (SB) 63 requires that certain building codes and Wildland Urban Interface (WUI)
standards extend onto properties within Very High FHSZs. Such regulations would require, for example,
compliance with defensible space standards.
Staff researched multiple informational and educational sources listed on CAL FIRE's website, including
methodology for the mapping effort, and could not locate data that clearly articulated the reason behind the
expansion of the Very High FHSZ in the western portion of the City LRA. Correspondence with and questions
asked via email of CAL FIRE also did not provide this information. Consequently, Staff requested and Council
approved the creation of the Fire Severity Ad Hoc to further research this issue and prepare a comment letter
for transmittal to CAL FIRE and OSFM.
Discussion: Staff and the Fire Severity Ad Hoc prepared a comment letter (Attachment 2) for the Mayor's
signature. The letter presents potential errors within OSFM's methodology for the City of Ukiah LRA in four
areas:
1. Possible errors in the OSFM mapping process for the Ukiah LRA and State Responsibility Area (SRA) that
may be causing the probability of the area burning to appear greater than what is actually present;
2. Wildfire risk consistency issues between other scientifically-based wildfire hazard mapping models, the
2007 City of Ukiah FHSZ maps, and the 2025 OSFM maps;
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Page 2 of 2
3. The reliance upon qualitative instead of quantitative data when analyzing risk from ember transport, even
though quantitative data is available;
4. Concern about the expansion of the Very High FHSZ into the City of Ukiah urbanized area and the
disruption this will cause in terms of housing availability, fire mitigation, and 40 years of planning efforts.
Staff recommends Council approve authorizing the Mayor to sign the City of Ukiah comment letter pertaining
to the 2025 Fire Hazard Severity Zone maps released by OSFM and CAL FIRE. If approved and once signed
by the Mayor, Staff will transmit the letter to CAL FIRE for consideration.
Recommended Action: Authorize the Mayor to sign the City of Ukiah comment letter pertaining to the 2025
Fire Hazard Severity Zones released by the Office of the State Fire Marshal and the California Department of
Forestry and Fire Protection.
BUDGET AMENDMENT REQUIRED: N/A
CURRENT BUDGET AMOUNT: N/A
PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: N/A
REVENUE: Yes / No GRANT: Yes / No N/A
PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A
COORDINATED WITH: Fire Hazard Severity Zone Ad Hoc; Sage Sangiacomo, City Manager; Doug
Hutchison, Chief, Ukiah Valley Fire Authority; Matt Keizer, Fire Code Official, Ukiah Valley Fire Authority
STRATEGIC PLAN (SP): N/A
CLIMATE INITIATIVES (CI): N/A
GENERAL PLAN ELEMENTS (GP):GP-A6 - Safety Element, Implementation Program P- Fire Hazard Zone
Update.
Page 93 of 107
Side-by-Side Comparison of 2007 City of Ukiah LRA FHSZ Map with OSFM’s 2025 FHSZ Map
2007-2018 (Existing) Adopted Map
City of Ukiah LRA
2007 (Existing) Adopted FHSZ Map
City of Ukiah LRA
2025 (Updated) OSFM FHSZ Map
City of Ukiah LRA
ATTACHMENT 1
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300 Seminary Avenue • Ukiah • CA • 95482-5400
Phone: (707)463-6200 · Fax: (707)463-6204 ·www.cityofukiah.com
April 17, 2025
Office of the State Fire Marshall
Fire Hazard Severity Zone Information
715 P Street
Sacramento, CA 95814
VIA EMAIL: FHSZinformation@fire.ca.gov
Re: Public Comments from City of Ukiah Regarding 2025 Updated Maps for Fire Hazard
Severity Zones in the City of Ukiah Local Responsibility Area
To Whom it May Concern:
The City of Ukiah respectfully submits the following comments related to the Fire Hazard Severity
Zone Maps released on February 24, 2025, for the City of Ukiah Local Responsibility Area.
1.Our research shows potential errors in the OSFM mapping process for the Ukiah LRA and
SRA that may be causing the probability of the area burning to appear greater.
A video posted by CALFIRE on December 14, 2022i provides a description of the modeling and
methodology utilized by OSFM and CALFIRE to produce the FHSZs, describing that zones are
defined by the probability of the area burning and the vegetation type and climate. The video notes
that a fire perimeter for historical fires for the years 1991-2020 was used to determine the probability
of the area burning. There were no significant wildland fires in the western Ukiah LRA or the
Ukiah western hills portion of the SRA within this 30-year period.
CALFIRE’s FHSZ frequently asked questions document notes “factors considered in determining fire
hazard within wildland areas are fire history, flame length, terrain, local weather, and potential fuel
over a 50-year period.”ii There were no significant wildland fires in the western Ukiah LRA or
the Ukiah western hills portion of the SRA within this 50-year period.
OSFM then notes in its Initial Statement of Reasons (ISOR) the use of fire history data from the
CALFIRE Fire Resource and Assessment Program (FRAP). Within the California Times Burned
Public View, the burn rate for the western hills portion of the SRA depicts a burn rate of 2 times due
to two fires that burned in the area in 1950 (Fish Hatchery) and 1952 (Orr’s Creek), respectively, and
a small fire overlap area.iii These two fires occurred prior to both the 30-year (referred to in the OSFM
video) and 50-year (referred to in CALFIRE’s frequently asked questions document) time periods.
There is no information provided about the impacts of OSFM’s over-counting of historical fires or the
utilization of a 70-year history, compared to a 30-year or 50-year history, for determining the FHSZs.
Because of these inconsistencies, we believe OSFM’s data sources may be causing the
probability of the area burning to be more severe than historically proven, distorting the FHSZ
severity in this area.
ATTACHMENT 2
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300 Seminary Avenue • Ukiah • CA • 95482-5400
Phone: (707)463-6200 · Fax: (707)463-6204 ·www.cityofukiah.com
2. Other scientifically-based proprietary software modeling platforms such as First Street
depict a wildfire hazard consistent with OSFM’s 2007 Fire Hazard Severity Zone Maps for
the City of Ukiah LRA but not consistent with the 2025 OSFM FHSZ Maps. We cannot find
justification provided within OSFM’s methodology for such a significant expansion of the
Very High FHSZ within the Ukiah LRA.
Within the attached Map Comparisons,iv please see Map Comparison 1, showing consistencies
between the wildfire intensity (flame length) provided by First Street and OSFM’s 2007 FHSZ map,
which has remained mostly the same throughout the period 2007-2024. See, for example, the
intensity description noting the low intensity beyond the wildland-urban interface (WUI). No such
consistency is found to justify the Very High FHSZ expansion on the western side of the Ukiah
urbanized area. We only find standardized data on CAL FIRE’s website for the City of Ukiah LRA.
3. No scientific data is provided by OSFM to describe how ember transport is modeled.
Instead, CALFIRE’s reliance on “local distributions of observed wind speed and direction
values” introduces qualitative analysis into an otherwise quantitatively driven mapping
process. Additionally, no data is provided about the quantification of flame length.
The National Oceanic and Atmospheric Administration’s Western Regional Climate Center provides
prevailing wind speed and direction through its Wind Rose system. In reviewing wind speed and
direction over the period 2007-2018, Wind Rose depicts the prevailing winds with the strongest wind
speeds to be out of the north and northwest and the frequency of prevailing winds trending primarily
northwest (see Figure 1). This appears to be in stark contrast to OSFM’s observations, which seem
to presume a westerly prevailing wind, as evidenced by OSFM’s expansion of the Very High FHSZ
directly west into Ukiah’s urbanized areas.
Please also see Map Comparison 2, again showing consistencies between the Ember Likelihood
data provided by First Street and the 2007 Ukiah LRA FHSZ map. As with #2 above, there is no such
consistency between this data and CAL FIRE’s analysis related to ember cast.
An internet search revealed a 1989 white paper by the U.S. Department of Forestry titled Measuring
and interpreting Flame Height in Wildland Fires, with mathematical calculations to measure fire line
intensity and flame length.v No such modeling or methodology is provided on CALFIRE’s website for
flame length.
Because the OSFM fire hazard severity model relies upon qualitative data and lacks flame
length modeling beyond the WUI, fire hazard severity for Ukiah’s western urbanized area
appears exaggerated.
4. OSFM’s expansion of the Very High FHSZ into the City of Ukiah urbanized area is
expected to cause significant disruption in terms of housing availability and fire mitigation
efforts, as well as being misaligned with OSFM’s and the City’s consistent planning in
these areas over the last approximately 40 years.
The City of Ukiah is a ProHousing community and earned this designation, in part, through
innovative policies designed to streamline infill housing within the City’s small urban footprint.
Page 96 of 107
300 Seminary Avenue • Ukiah • CA • 95482-5400
Phone: (707)463-6200 · Fax: (707)463-6204 ·www.cityofukiah.com
OSFM’s previous mapping of FHSZs aligned with the City of Ukiah’s western hills actual wildland-
urban interface, producing consistency in fire prevention and planning efforts and providing natural
buffers enabling housing where appropriate. OSFM’s expansion of the Very High FHSZ, particularly
in the western portion of Ukiah city limits, will significantly constrain the City’s future ability to produce
housing for residents.
The City utilized previous FHSZ maps, which have remained largely consistent from 2007 to 2024, to
progress large-scale fuel reduction and other fire mitigation projects in the Ukiah western hills. The
2025 FHSZ maps, particularly the expansion of the Very High FHSZ into the western urbanized area
of Ukiah’s LRA, turns this work on its head.
Because of the reasons cited in this letter, we do not have a scientifically clear understanding of
why the Very High FHSZ has expanded so significantly into the City’s western urbanized area,
leading us to believe there are likely substantive errors in the mapping process. We strongly
urge OSFM and CALFIRE to re-evaluate mapping within the City of Ukiah’s LRA.
To engage with City staff on this request, please contact Craig Schlatter, Director of Community
Development, at 707-463-6219 or cschlatter@cityofukiah.com.
Sincerely,
Douglas F. Crane, Mayor
Ukiah City Council
CC: Senate President Pro Tempore, District 2 State Senator Mike McGuire
District 2 State Assemblymember Chris Rogers
Maureen “Mo” Mulheren, Second District Supervisor, County of Mendocino
Susan Sher, Vice Mayor, Ukiah City Council
Juan Orozco, Ukiah City Council
Mari Rodin, Ukiah City Council
Heather Criss, Ukiah City Council
Sage Sangiacomo, City Manager
Doug Hutchison, Chief, Ukiah Valley Fire Authority
Matt Keizer, Fire Code Official, Ukiah Valley Fire Authority
Page 97 of 107
300 Seminary Avenue • Ukiah • CA • 95482-5400
Phone: (707)463-6200 · Fax: (707)463-6204 ·www.cityofukiah.com
Figure 1
Wind Rose Prevailing Wind Speed and Direction – Ukiah, CA
Page 98 of 107
300 Seminary Avenue • Ukiah • CA • 95482-5400
Phone: (707)463-6200 · Fax: (707)463-6204 ·www.cityofukiah.com
Map 1 Comparisons
First Street Average Wildfire Intensity, 30-Year Period
Dora Street
Page 99 of 107
300 Seminary Avenue • Ukiah • CA • 95482-5400
Phone: (707)463-6200 · Fax: (707)463-6204 ·www.cityofukiah.com
Map 1 Comparisons
2007 FHSZ Map and 2025 FHSZ Map
2007 Ukiah LRA FHSZ Map 2025 Ukiah LRA FHSZ Map
Dora Street
Page 100 of 107
300 Seminary Avenue • Ukiah • CA • 95482-5400
Phone: (707)463-6200 · Fax: (707)463-6204 ·www.cityofukiah.com
Map 2 Comparisons
First Street Ember Likelihood, 30-Year Period
Dora Street
Page 101 of 107
300 Seminary Avenue • Ukiah • CA • 95482-5400
Phone: (707)463-6200 · Fax: (707)463-6204 ·www.cityofukiah.com
Map 2 Comparisons
2007 FHSZ Map and 2025 FHSZ Map
2007 Ukiah LRA FHSZ Map 2025 Ukiah LRA FHSZ Map
Dora Street
Page 102 of 107
300 Seminary Avenue • Ukiah • CA • 95482-5400
Phone: (707)463-6200 · Fax: (707)463-6204 ·www.cityofukiah.com
Endnotes (Sources Cited)
i “Methods for Creating Fire Hazard Severity Zone Maps.” California Department of Forestry and Fire
Protection, CALFIRE TV, 14 December 2022, https://www.youtube.com/watch?v=oXwnUCFVGxI&t=3s
ii “Frequently Asked Questions About: 2024 Fire Hazard Severity Zones.” California Department of
Forestry and Fire Protection, 18 December 2024, https://osfm.fire.ca.gov/what-we-do/community-
wildfire-preparedness-and-mitigation/fire-hazard-severity-zones.
iii “Historical Fire Perimeters, Burn Frequency- California Times Burned Public View.” California
Department of Forestry and Fire Protection Fire Perimeters GIS webpage: https://www.fire.ca.gov/what-
we-do/fire-resource-assessment-program/fire-perimeters.
iv First Street Foundation. (2022). First Street Foundation Aggregated Wildfire Risk Summary Statistics
V1.0 [Data set]; and First Street Foundation. (2022). First Street Foundation’s 5th National Risk
Assessment Fueling the Flames. Zenodo. https://zenodo.org/records/6564731
v Simard, A., Blank, R., & Hobrla, S. (1989). Measuring and Interpreting Flame Height in Wildland Fires.
Fire Technology. 25(2): 114-133.
Page 103 of 107
Page 1 of 1
Agenda Item No: 14.c.
MEETING DATE/TIME: 4/16/2025
ITEM NO: 2025-376
AGENDA SUMMARY REPORT
SUBJECT: Receive Updates on City Council Committee and Ad Hoc Assignments, and, if Necessary,
Consider Modifications to Assignments and/or the Creation/Elimination of Ad Hoc(s).
DEPARTMENT: City Clerk PREPARED BY: Kristine Lawler, City Clerk
PRESENTER: Mayor Crane and Various Councilmembers
ATTACHMENTS:
1. 2025 City Council Special Assignments and Ad Hocs
Summary: City Council members will provide reports and updates on their committee and ad hoc
assignments. If necessary, the Council may consider modifications.
Background: City Council members are assigned to a number of committees and ad hoc activities. These
assignments are included as Attachment 1.
Discussion: Previously, the City Council discussed having more time allocated to reporting on committee and
ad hoc activities. Often, the Council Reports section of the regular agenda is rushed due to impending
business (i.e., public hearings), and not enough time is afforded for reports beyond community activities.
In an effort to foster regular updates on committee and ad hoc assignments, this item is being placed on the
agenda to provide the City Council members an expanded opportunity to report on assignments and modify
assignments as necessary.
Recommended Action: Receive report(s). The Council will consider modifications to committee and ad hoc
assignments along with the creation/elimination ad hoc(s).
BUDGET AMENDMENT REQUIRED: No
CURRENT BUDGET AMOUNT: N/A
PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: N/A
PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A
COORDINATED WITH: N/A
DIVERSITY-EQUITY INITIATIVES (DEI): N/A
CLIMATE INITIATIVES (CI): N/A
GENERAL PLAN ELEMENTS (GP): N/A
Page 104 of 107
2025 CITY COUNCIL SPECIAL ASSIGNMENT LIST
LOCAL / UKIAH VALLEY MTG DATE/TIME MEETING LOCATION MAILING ADDRESS/CONTACT COMMITTEE FUNCTION ASSIGNED TO PRINCIPAL STAFF SUPPORT
City Broadband Project TBD TBD
Civic Center
300 Seminary Ave.
Ukiah, CA 95482
to evaluate the Request for Proposal (RFP) for the Internet Service Provider
(ISP) for the California's Public Utilities Commission (CPUC) Last Mile
Broadband
Orozco Jim Robbins, Grants Manager, 463-6708;
jrobbins@cityofukiah.com
Investment Oversight Committee Varies
Civic Center
300 Seminary Ave.
Ukiah, CA 95482
Civic Center
300 Seminary Ave.
Ukiah, CA 95482
Reviews City investments, policies, and strategies
Crane
Orozco - Alternate
Alan Carter, Treasurer
Dan Buffalo, Director of Finance; 463-6220
dbuffalo@cityofukiah.com
Disaster Council
Shall meet a minimum of
once a year at a time and
place designated upon
call of the chair
Place designated upon call of the chair or, if
she/he is unavailable or unable to call such
meeting, the first vice chair and then the City
Manager or her/his designee.
Office of Emergency Management
300 Seminary Ave.
Ukiah, CA 95482
467-5720 - Traci Boyl
Develop any necessary emergency and mutual aid plans, agreements,
ordinances, resolutions, rules, and regulations.
Orozco
Criss - Alternate
Traci Boyl, City Manager's Office Management
Analyst; 467-5720; tboyl@cityofukiah.com
Greater Ukiah Business & Tourism
Alliance (GUPTA)
4th Monday of month,
10 a.m.
200 S School St.
Ukiah, CA 95482
200 S School St.
Ukiah, CA 95482
Promotes tourism and works to strengthen and promote the historic
downtown and businesses within the greater Ukiah area
Marianne Davison - Community
Services Department Staff
Orozco - Alternate
Shannon Riley,Deputy City Manager;
467-5793 sriley@cityofukiah.com
Mendocino County Inland Water and
Power Commission (IWPC)
2nd Thursday of month,
6:00 p.m.
Civic Center
300 Seminary Avenue
conference room 5
IWPC Staff
P.O. Box 1247
Ukiah, CA 95482
391-7574 - Candace Horsley
Develops coordination for water resources and current water rights: Potter
Valley project - Eel River Diversion
Rodin
Orozco - Alternate
Sean White,Director of Water Resources;
463-5712 swhite@cityofukiah.com
North Coast Opportunities (NCO)4th Wednesday of
month, 2 p.m.Alternating locations - Ukiah and Lakeport
Governing Board Chair
North Coast Opportunities
413 North State Street
Ukiah, CA 95482
Assist low income and disadvantaged people to become self reliant Neil Davis
Neil Davis, Community Services Director;
467-5764
ndavis@cityofukiah.com
Sun House Guild ex officio 2nd Tuesday of month,
4:30 p.m.
Sun House
431 S. Main St.
Ukiah, CA
431 S. Main Street
Ukiah, CA 95482
467-2836
Support and expand Grace Hudson Museum Orozco, Sher
Neil Davis - Alternate
David Burton, Museum Director; 467-2836
dburton@cityofukiah.com
Ukiah Valley Basin Groundwater
Sustainability Agency (GSA)
2nd Thursday of month,
1:30 p.m.
Board of Supervisors Chambers; 501 Low
Gap Road
Ukiah, CA
County Executive Office
501 Low Gap Rd., Rm. 1010
Ukiah, CA 95482
463-4441
GSA serves as the Groundwater Sustainability Agency in the Ukiah Valley
basin
Crane
N/A - Alternate
Sean White, Director of Water Resources;
463-5712 swhite@cityofukiah.com
MENDOCINO COUNTY MTG DATE/TIME MEETING LOCATION MAILING ADDRESS/CONTACT COMMITTEE FUNCTION ASSIGNED TO PRINCIPAL STAFF SUPPORT
City Selection Committee Called as required by the
Clerk of the Board
BOS Conference Room
501 Low Gap Rd. Rm. 1090
Ukiah, CA
C/O: BOS
501 Low Gap Rd., Rm 1090
Ukiah, CA 95482
463-4441
Makes appointments to LAFCO and Airport Land Use Commission
(Mayor - Primary; Vice Mayor - Alternate)
Mayor Crane
Vice Mayor Sher
Kristine Lawler, City Clerk; 463-6217
klawler@cityofukiah.com
Economic Development & Financing
Corporation (EDFC)
2nd Thursday of month,
2:00 p.m.
Primarily 631 S. Orchard Street
(location varies)
Executive Director
631 South Orchard Avenue
Ukiah, CA 95482
467-5953
Multi-agency co-op for economic development and business loan program Riley
(appointed 12/19/18)
Shannon Riley, Deputy City Manager;
467-5793 sriley@cityofukiah.com
Library Advisory Board
3rd Wednesdays of
alternate months; 1:00
p.m.
Various Mendocino County Libraries Ukiah County Library
463-4491 Review library policy and activities Sher
Rodin - Alternate
Kristine Lawler, City Clerk; 463-6217;
klawler@cityofukiah.com
Mendocino County 1st District Liaison Monthly; TBD
Civic Center Annex
conference room #5
411 West Clay St.
Ukiah, CA 95482
Civic Center
300 Seminary Ave.
Ukiah, CA 95482
To coordinate activities and policy development with the City's 1st District
Supervisor
Crane
Rodin - Alternate
Sage Sangiacomo, City Manager;
463-6221; ssangiacomo@cityofukiah.com
Mendocino County 2nd District Liaison 1st Wednesdays of
month, 8:00 a.m.
Civic Center Annex
conference room #5
411 West Clay St.
Ukiah, CA 95482
Civic Center
300 Seminary Ave.
Ukiah, CA 95482
To coordinate activities and policy development with the County's 2nd
District Supervisor
Criss
Rodin - Alternate
Shannon Riley, Deputy City Manager;
467-5793 sriley@cityofukiah.com
Mendocino Council of Governments
(MCOG)
1st Monday of month,
1:30 p.m.
Board of Supervisors Chambers
501 Low Gap Road
Ukiah, CA
Executive Director
367 N. State Street, Ste. 206
Ukiah, CA 95482
463-1859
Plan and allocate State funding, transportation, infrastructure and project
County wide
Criss
Sher - Alternate
Tim Eriksen, Public Works Director/City Engineer ;
463-6280 teriksen@cityofukiah.com
Mendocino County Airport Land Use
Commission As needed
BOS Conference Room
501 Low Gap Rd., Rm. 1090,
Ukiah, CA
Mendocino County Executive Office
501 Low Gap Rd. Rm. 1010
Ukiah, CA 95482
To formulate a land use compatibility plan, provide for the orderly growth of
the airport and the surrounding area, and safeguard the general welfare of
the inhabitants within the vicinity
Liaisons: Owen/Schlatter
Greg Owen, Airport Manager; 467-2855;
gowen@cityofukiah.com
Craig Schlatter, Director of Community
Development; 463-6219;
cschlatter@cityofukiah.com
Mendocino County Local Area
Formation Commission (LAFCO)
1st Monday of month,
9:00 a.m.Board of Supervisors Chambers
Executive Director
200 S. School Street, Ste. 2
Ukiah, CA 95482
463-4470
Required by legislation - planning spheres of influence, annexation, service
areas, and special districts
Rodin
Crane - Alternate for both city seat
members on Commission
Craig Schlatter, Director of Community
Development; 463-6219;
cschlatter@cityofukiah.com
Updated: 2/10/2025
Page 105 of 107
2025 CITY COUNCIL SPECIAL ASSIGNMENT LIST
MENDOCINO COUNTY
Continued MTG DATE/TIME MEETING LOCATION MAILING ADDRESS/CONTACT COMMITTEE FUNCTION ASSIGNED TO PRINCIPAL STAFF SUPPORT
Mendocino Solid Waste Management
Authority (MSWMA)
3rd Thursday of every
other month (varies),
10:00 a.m.
Willits Council Chambers
Solid Waste Director
3200 Taylor Drive
Ukiah, CA 95482
468-9710
County-wide Solid Waste JPA Crane
Sher - Alternate
Tim Eriksen, Public Works Director/City Engineer;
463-6280 teriksen@cityofukiah.com
Mendocino Transit Authority (MTA)
Board of Directors
Last Wednesday of
month, 1:30 p.m.
Alternating locations - Ukiah Conference
Center or Fort Bragg, or Point Arena
Executive Director
241 Plant Road
Ukiah, CA 95482
462-1422
County-wide bus transportation issues and funding Sher
Rodin - Alternate
Tim Eriksen, Public Works Director/City
Engineer; 463-6280 teriksen@cityofukiah.com
Mendocino Youth Project JPA Board of
Directors
3rd Wednesday of month,
7:45 a.m.776 S. State Street Conference Room
Mendocino Co. Youth Project
776 S. State Street, Ste. 107
Ukiah, CA 95482
707-463-4915
Targets all youth with a focus on drug and alcohol prevention, healthy
alternatives and empowering youth to make healthy choices
Criss
Max Brazill, Admin Lieutenant -
Alternate
Cedric Crook, Police Chief; 463-6771;
ccrook@cityofukiah.com
Russian River Flood Control District
(RRFCD) Liaison
1st Monday of month,
5:30 p.m.
151 Laws Ave.,Suite D
Ukiah, CA
151 Laws Ave., Ukiah, CA 95482;
rrfc@pacific.net; 462-5278
Proactively manage the water resources of the upper Russian River for the
benefit of the people and environment of Mendocino County White/Orozco Sean White, Director of Water Resources;
463-5712 swhite@cityofukiah.com
Ukiah Players Theater Board of
Directors
3rd Tuesday of month,
6:00 p.m
1041 Low Gap Rd
Ukiah, CA 95482
462-1210
1041 Low Gap Rd
Ukiah, CA 95482
462-1210
To oversee the activities, organization and purpose of the Ukiah Players
Theater
Greg Owen, Airport Manager
(appointed 12/19/18)
Kristine Lawler, City Clerk; 463-6217
klawler@cityofukiah.com
Ukiah Unified School District (UUSD)
Committee Quarterly 511 S. Orchard, Ste. D
Ukiah, CA 95482
511 S. Orchard
Ukiah, CA 95482
Information exchange with UUSD Board Chair, Mayor, Superintendent, and
City Manager
Orozco, Criss
Sage Sangiacomo, City Manager
Cedric Crook, Police Chief
Sage Sangiacomo, City Manager; 463-6221
ssangiacomo@cityofukiah.com
REGIONAL MTG DATE/TIME LOCATION MAILING ADDRESS/CONTACT COMMITTEE FUNCTION ASSIGNED TO PRINCIPAL STAFF SUPPORT
Great Redwood Trail Agency (GRTA)Bi-monthly, 3rd
Thursdays, 10:30 a.m.Various Locations - announced
419 Talmage Road, Suite M
Ukiah, CA 95482
463-3280
Provides a unified and revitalized rail infrastructure meeting the freight and
passenger needs of the region
Rodin
Sher- Alternate
Neil Davis, Community Services Director
467-5764 ndavis@cityofukiah.com
League of California Cities Redwood
Empire Legislative Committee
Prior to Division
Meetings, meets 3x in
person and then via
conference call
Various locations that are announced
Redwood Empire League President;
Public Affairs Program Manager
(916) 658-8243
Elected city officials and professional city staff attend division meetings
throughout the year to share what they are doing and advocate for their
interests in Sacramento
Orozco
Criss - Alternate
Sage Sangiacomo, City Manager; 463-6221
ssangiacomo@cityofukiah.com
Russian River Watershed Association
(RRWA)
4th Thursday of month,
9:00 a.m. (only 5 times a
year)
Windsor Town Hall
9291 Old Redwood Hwy, #400
Windsor, CA 95492
707-838-1000
Russian River Watershed Association
2235 Mercury Way, Suite 105
Santa Rose, CA 95407
info@rrwatershed.org
707-508-3670 (message only)
Consider issues related to Russian river - plans projects and funding
requests
Rodin
Sher - Alternate
Tim Eriksen, Public Works Director/City Engineer;
463-6280 teriksen@cityofukiah.com
Northern California Power Agency
(NCPA) - Commission
4th Thursday of month,
9:00 a.m. (see NCPA
calendar)
Roseville, CA
and other locations
651 Commerce Drive
Roseville, CA 95678
916-781-4202
Pool of State and local power utilities developing and operating power
generation, providing scheduling and related energy services and providing
regulatory and legislative support.
Crane - Commissioner
Sher - City Council Alternate
Sauers - Alternate and Commissioner in
absence of Commissioner Crane
Cindi Sauers - Electric Utility Director;
463-6286 csauers@cityofukiah.com
Northern California Power Agency
(NCPA) – Lodi Energy Center (LEC)
Appointment
2nd Monday of month,
10:00 AM Lodi, CA and other locations
651 Commerce Drive
Roseville, CA 95678
916-781-4299
Committee oversees the operation, maintenance and expenditures of the
LEC 300 MW generating project.
Sauers – Project Participate
Appointee
Cindy Sauers, Electric Utility Director,
463‐6286, csauers@cityofukiah.com
Transmission Agency of Northern
California (TANC)
4th Wednesday of
month, 10 a.m.35 Iron Point Circle Suite 225 Folsom, CA
35 Iron Point Cir #225
Folsom, CA 95630
916-852-1673; info@tanc.us
Provide electric transmission to its Member utilities through transmission
line ownership or contract arrangements.
Crane
Sauers - Alternate
Cindi Sauers - Electric Utility Director;
463-6286 csauers@cityofukiah.com
STANDING COMMITTEES MTG DATE/TIME LOCATION MAILING ADDRESS/CONTACT COMMITTEE FUNCTION ASSIGNED TO PRINCIPAL STAFF SUPPORT
Diversity and Equity TBD Virtual Meeting Room
(link to be created)
Civic Center
300 Seminary Ave.
Ukiah, CA 95482
Improve diversity and equity in the City’s workforce and municipal services Orozco/Criss Traci Boyl, City Manager's Office Management
Analyst; 467-5720; tboyl@cityofukiah.com
Fire Executive Committee
2nd Tue, every other
month beginning in
January; 5:00 p.m.
Ukiah Valley Conference Center,
200 S. School Street
Ukiah, CA
Civic Center
300 Seminary Ave.
Ukiah, CA 95482
sabba@cityofukiah.com
Per the recently adopted agreement between the City of Ukiah and the
Ukiah Valley Fire Protection District
Orozco/Sher
Alternates: Criss
Doug Hutchison, Fire Chief; 463-6263;
dhutchison@cityofukiah.com
Countywide Oversight Board to the
RDA Successor Agencies
4th Thursday of January,
4:00 p.m.; meets
annually
Ukiah Valley Conference Center,
200 S. School Street
Ukiah, CA
City of Ukiah
ATTN: City Clerk
300 Seminary Ave.
Ukiah, CA 95482
Oversee and direct the Successor Agencies of the former redevelopment
agencies Crane
Dan Buffalo, Director of Finance; 463‐6220
dbuffalo@cityofukiah.com
Kristine Lawler, City Clerk; 463‐6217,
klawler@cityofukiah.com
Water Executive Committee
(Ukiah Valley Water Authority)
1st Tue of each month
at 6:00 p.m.
Ukiah Valley Conference Center,
200 S. School Street
Ukiah, CA
City of Ukiah
ATTN: Sean White
300 Seminary Ave.
Ukiah, CA 95482
Oversight of UVWA; set annual budget for the combined water system;
Manage rates and collect levies; modify existing water rights for the
provision of water service; mediation and dispute resolution;
Crane/Orozco Sean White, Director of Water Resources;
463-5712 swhite@cityofukiah.com
Updated: 2/10/2025
Page 106 of 107
COMMITTEE ASSIGNED TO PRINCIPAL STAFF SUPPORT
Electric Grid Operational Improvements Crane/Orozco Cindy Sauers, Electric Utility Director;
463-6286 csauers@cityofukiah.com
Trench Cut Policy Development Crane Tim Eriksen, Public Works Director/City Engineer; 463-
6280 teriksen@cityofukiah.com
Advance Planning & Policy for Annexation
Applications Crane/Rodin
Craig Schlatter, Community Development Director
463-6219 cschlatter@cityofukiah.com
UVSD/ City Relations
Ad hoc committee to address specific issues with the Ukiah
Valley Sanitation District, including discussion of overall sewer
system service delivery policies, operating policy revisions,
potential revisions to the current Operating Agreement, and
cost sharing
Crane/Orozco
Dan Buffalo, Director of Finance;
463‐6220 dbuffalo@cityofukiah.com
Sean White, Water Resources Director
463‐5712 swhite@cityofukiah.com
Orr Street Bridge Corridor Rodin/Sher Tim Eriksen, Public Works Director/City Engineer; 463-
6280 teriksen@cityofukiah.com
Complete Streets Rodin/Crane
Tim Eriksen, Public Works Director/City Engineer; 463-
6280 teriksen@cityofukiah.com
Shannon Riley, Deputy City Manager
467-5793 sriley@cityofukiah.com
Neil Davis, Community Services Director
467-5764 ndavis@cityofukiah.com
Special Districts (Water District Consolidation)Orozco/Crane Shannon Riley, Deputy City Manager
467‐5793 sriley@cityofukiah.com
Corp Yard Planning Crane/Orozco Jason Benson, Senior Civil Engineer
463‐6284 jbenson@cityofukiah.com
Mendocino County Courthouse Project and Reuse Sher/Orozco Shannon Riley, Deputy City Manager
467‐5793 sriley@cityofukiah.com
Climate Action Plan
Will coordinate with the Community Development Director to
identify and assign representation to each of the identified
categories, and also coordinate with the Community
Development Director and the Climate Action Plan Working
Group related to other outreach efforts during the development
of the draft municipal Climate Action Plan related to the 2040
General Plan
Sher/Criss Craig Schlatter, Community Development Director
463-6219 cschlatter@cityofukiah.com
City's 150-Year Anniversary Planning Orozco/Rodin Shannon Riley, Deputy City Manager
467‐5793 sriley@cityofukiah.com
Zoning Reform
Function is to explore creation of a new ministerial zoning
permit and identify additional zoning streamlining and reform
efforts to provide better and more consistent development
outcomes
Crane/Orozco
Craig Schlatter, Community Development Director
463-6219 cschlatter@cityofukiah.com
Community Health Needs Assessment (CHNA)
Steering Committee
assist in the creation of the 2025 CHNA Report for the
communities served by the three Adventist Health hospitals in
Mendocino County. providing insight, identifying, gathering
and analyzing the health needs of our community. Additionally
Rodin/Sher
Jeremy Malin, NP
Director of Community Health Analytics
Adventist Health Howard Memorial
Adventist Health Ukiah Valley
Adventist Health Mendocino Coast
978-289-3330; malinjr@ah.org
Parks & Recreation Special District Exploration Rodin/Orozco Neil Davis, Community Services Director
467-5764 ndavis@cityofukiah.com
Downtown Zoning code Crane/Rodin Craig Schlatter, Community Development Director
463-6219 cschlatter@cityofukiah.com
Tourism Advisory Committee Rodin/Sher Shannon Riley, Deputy City Manager
467‐5793 sriley@cityofukiah.com
Historic Preservation Code Sher/Criss Craig Schlatter, Community Development Director
463-6219 cschlatter@cityofukiah.com
Fire Severity Rodin/Orozco Craig Schlatter, Community Development Director
463-6219 cschlatter@cityofukiah.com
City Council Handbook Review and Update Sher Kristine Lawler, City Clerk
463‐6217; klawler@cityofukiah.com
2025 AD HOC COMMITTEES
*Note: Changing the composition of an existing ad‐hoc among current councilmembers after work has begun presents potential Brown Act issues. Requests
for fully filled ad‐hocs are represented on the draft, but staff does not recommend changes except to fill vacated assignments. The current requests on the
sheet for fully composed ad‐hocs are primarily intended to convey interest in topics covered by these ad‐hoc committees for possible future consideration
of new assignments.
Updated: 3/6/2025
Page 107 of 107