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Home My WebLink AboutMintier Harnish 2019-03-21; Amendment 8 2025-03-21COU No. 1819-190-A8 CITY OF UKIAH AMENDMENT NO. 8 TO CONTRACT #1819190 - PROFESSIONAL PLANNING SERVICES AGREEMENT FOR A GENERAL PLAN UPDATE, ENVIRONMENTAL IMPACT REPORT, AND OTHER RELATED ADVANCED PLANNING SERVICES This Amendment No. 8, entered on March 21, 2025, revises the Agreement for professional services dated March 21, 2019, between the City of Ukiah and Mintier Harnish for professional consulting services relating to professional planning services for a General Plan Update, Environmental Impact Report, and other related advanced planning services. This Amendment No. 8 adds additional Scope of Work, and an additional $10,000, as described in Exhibit 1. This revises the total, not-to-exceed amount to $785,968. Except as expressly amended by this Amendment, all other terms remain unchanged and in full force and effect. IN WITNESS WHEREOF, THE PARTIES HAVE EXECUTED THIS AMENDMENT ON THE EFFECTIVE DATE: MINTIER HARNISH BY: DATE: JIM HARNISH, JD CITY OF UKIAH BY: DATE: SAGE SANGIACOMO, CITY MANAGER ATTEST BY: DATE: KRISTINE LAWLER, CITY CLERK 03/24/2025 03/28/2025 Kristine Lawler (Mar 28, 2025 09:05 PDT) Kristine Lawler 03/28/2025 Rincon Consultants, Inc. 66 Franklin Street, Suite 300 Oakland, California 94607 510-834-4455 www.rinconcons ultan ts.com March 19, 2025 Rincon Project No. 24-15600 Blake Adams, Chief Resilience Officer City of Ukiah 300 Seminary Ave., Ukiah, California 95482 Via email: badams@cityofukiah.com Cc: jim@mintierharnish.com Subject: Ukiah Climate Action Plan Change Order Per City of Ukiah (City) request, Rincon Consultants, Inc. (Rincon) is submitting this Change Order for additional Climate Action Plan (CAP) scope to complete as needed CAP edits, final document graphic design, and project management. The draft CAP is currently undergoing review and receiving comments as part of the public review period. Based on the comments received from the public, there may be the need for additional edits to the CAP and client meetings. Additionally, after the draft CAAP has been reviewed by the public and updated to address comments, Rincon will complete the final CAP in In-Design to provide a high quality and visually appealing plan. These additional tasks will be completed based on direction from the City on a time and materials expense reimbursement basis in accordance with Rincon’s 2025 standard fee schedule (see attached). The additional services will not exceed $10,000. Rincon anticipates the work scope changes presented in this Change Order would occur through April 2025. All work would be performed in accordance with the work scope outlined above and the terms and conditions in the existing original contract between Mintier Harnish and Rincon dated April 2, 2024. No other services would be provided without the City’s express written authorization. To authorize, please provide approval in writing of this scope change proposal, so that Mintier Harnish can provide a corresponding no-cost scope amendment to their April 2, 2024, agreement with Rincon. Thank you for your consideration and for this opportunity for continued support of your climate planning efforts with this updated work scope. If you have questions regarding this proposal, please contact Erik Feldman at efeldman@rinconconsultants.com. Sincerely, Rincon Consultants, Inc. Erik Feldman, LEED-AP Principal Attachments Attachment 1 Rincon 2025 Fee Schedule Exhibit 1 Rincon Consultants, Inc. Effective January 1, 2025 Standard Fee Schedule for Environmental Sciences and Planning Services Professional, Technical and Support Personnel* January 1, 2025 – December 31, 2025 Senior Principal $330 Principal $318 Director $318 Senior Supervisor II $302 Supervisor I $282 Senior Professional II $264 Senior Professional I $246 Professional IV $218 Professional III $203 Professional II $180 Professional I $160 Associate III $135 Associate II $121 Associate I $113 Field Technician $97 Technical Editor $152 Project Accountant $129 Billing Specialist $111 Publishing Specialist $124 Clerical $111 * Professional classifications include environmental scientists, urban planners, biologists, geologists, marine scientists, GHG verifiers, sustainability experts, cultural resources experts, data technology experts, and other professionals. Expert witness services consisting of depositions or in-court testimony are charged at the hourly rate of $400. Reimbursable Expenses Direct Cost Rates Photocopies – B/W $0.25 (single-sided), $0.45 (double-sided) Photocopies – Color $1.55 (single-sided), $3.10 (double-sided) Photocopies – 11” by 17” $0.55 (B/W), $3.40 (color) Oversized Maps $8.50/square foot Digital Production $15/CD, $20/flash drive Light-Duty and Passenger Vehicles* $90/day 4WD and Off-Road Vehicles* $150/day * Current IRS mileage rate for mileage over 50 and for all miles incurred in employee-owned vehicles. Direct Costs. Other direct costs associated with the execution of a project, that are not included in the hourly rates above, are billed at cost plus 16%. These may include, but are not limited to, laboratory and drilling services, subcontractor services, authorized travel expenses, permit charges and filing fees, mailings and postage, performance bonds, sample handling and shipment, rental equipment, and vehicles other than covered by the above charges. Annual Escalation. Standard rates subject to 3.5% annual escalation, on January 1. Payment Terms. All fees will be billed to Client monthly and shall be due and payable upon receipt or as indicated in the contract provisions for the assignment. Invoices are delinquent if not paid within 10 days from receipt or per the contractually required payment terms. Rincon Consultants, Inc. Effective January 1, 2025 Equipment Rate Environmental Site Assessment Soil Vapor Extraction Monitoring Equipment $160 Four Gas Monitor $137 Flame Ionization Detector $110 Photo Ionization Detector $82 Hand Auger Sampler $62 Water Level Indicator, DC Purge Pump $46 CAPDash $7,500 Natural Resources Field Equipment UAS Drone $300 Spotting or Fiberoptic Scope $170 Pettersson Bat Ultrasound Detector/Recording Equipment $170 Sound Level Metering Field Package (Anemometer, Tripod and Digital Camera) $113 GPS (Submeter Accuracy) $67 Infrared Sensor Digital Camera or Computer Field Equipment $57 Scent Station $23 Laser Rangefinder/Altitude $11 Pitfall Traps, Spotlights, Anemometer, GPS Units, Sterilized Sample Jar $9 Mammal Trap, Large/Small $1.55/$0.55 Water and Marine Resources Equipment Boat (20-foot Boston Whaler or Similar) $800 Multiparameter Sonde (Temperature, Conductivity, Turbidity, DO, pH) with GPS $170 Water Quality Equipment (DO, pH, Turbidity, Refractometer, Temperature) $62 Refractometer (Salinity) or Turbidity Meter $38 Large Block Nets $114 Minnow Trap $98 Net, Hand/Large Seine $57 Field Equipment Packages Standard Field Package (Digital Camera, GPS, Thermometer, Binoculars, Tablet, Safety Equipment, and Botanic Collecting Equipment) $114 Remote Field Package (Digital Camera, GPS, Thermometer, Binoculars, Tablet and Mifi, Delorme Satellite Beacon, 24‐Hour Safety Phone) $144 Amphibian/Vernal Pool Field Package (Digital Camera, GPS, Thermometer, Decon Chlorine, Waders, Float Tube, Hand Net, Field Microscope) $170 Fisheries Equipment Package (Waders, Wetsuits, Dip Nets, Seine Nets, Bubblers, Buckets) $57 Underwater and Marine Sampling Gear (Photo/Video Camera, Scuba Equipment [Tanks, BCD, Regulators, Wetsuits, etc.]) $57/diver Marine Field Package (Personal Flotation Devices, 100-foot Reel Tapes with Stainless Carabiners, Pelican Floats, Underwater Slates, Thermometer, Refractometer, Anemometer, Various Field Guides) $100 Insurance, Hazard, and Fees Historic Research Fees $55 L&H Dive Insurance $57/diver Level C Health and Safety $70/person