HomeMy WebLinkAboutThe Po' Ramblin Boys 2025-07-27This Booking Agreement (the “Agreement”) is made on January 27, 2025, by and between Artist and City Of Ukiah, 411 W
Clay St, Ukiah, CA, 95482, United States (hereinafter “Purchaser”) (individually referred to as a “Party” or collectively referred
to as the “Parties”).
It is understood and mutually agreed that the Purchaser engages the Artist to provide the entertainment generally
described as the “Performance” listed herein. The Artist hereby agrees to provide the Purchaser with the “Performance”
subject to all of the Terms and Conditions herein set forth.
1. Deal Terms and Payment Schedule
The Purchaser hereby agrees to pay Artist Flat Guarantee of $ 7,000.00 for the Performance(s). Deposit payments for the
Performance(s) are to be paid by PayPal, Credit Card, ACH Bank Transfer or Mailed Check. All deposit checks must be made
out to Prater Day LLC and sent to 5511 Briercliff Rd. Knoxville, TN 37918. Balance payments should be issued according to
the details on the Artist’s W9 and given to the Artist on the day of engagement.
Sender is responsible for all applicable transaction fees. Wire transfers may be arranged on a case by case basis***
Deposit due 3/23/25 $ 3,500.00
Balance due on site $ 3,500.00
2. Events, Performances, and Appearances
Artists The Po' Ramblin Boys
Date June 22, 2025
Venue Todd Grove Park 600 Live Oak Ave, Ukiah, CA, 95482, United States
Promoter Carter Grissom
Promoter Email highestvibrationmusic@yahoo.com
Promoter Phone 707.391.8676
Event Outdoor/Covered Sundays in The Park
Ages All Ages
Merch Artist Sells: Soft 100%% | Hard: 100%
Restrictions
Announcement Thursday, May 1, 2025
On Sale
Schedule 6:00 PM - 7:00 PM 1st Set
7:20 PM - 8:20 PM 2nd set
Todd Grove Park
3. Additional Terms
Purchaser to provide and pay for hospitality and production (sound/monitors/lights) per Artist rider (no backline included);
Alterations must be approved by Artist in writing; High quality, nationally franchised double occupancy hotel rooms per
artist rider for (1) night
4. Ticket Scaling
COU No.2425-179
5. Security
The Purchaser shall guarantee proper security at all times to ensure the safety of the Artist, auxiliary personnel,
instruments and all equipment, costumes and personal property during and after the performance. Particular security must
be provided in the areas of the stage, dressing rooms and all exits and entrances to the auditorium and the remote mixing
console. Security protection to commence upon the arrival of the Artist on the premises.
6. Recording, Reproduction or Transmission of Performance
Purchaser shall not itself nor shall it permit others to record, broadcast, televise, photograph or otherwise reproduce the
Performance without prior written consent of the Artist.
7. Controlling Authority
Artist shall have the sole and exclusive control over the production and presentation of the Performance, including but not
limited to the details, means, and methods of the performing personnel, and Artist shall have the sole right or may see fit to
designate and change at any time the performing personnel.
8. Intellectual Property
The Parties acknowledge that the Artist shall perform its obligations under the terms of this Agreement as an independent
contractor and not as an employee of Purchaser. As such, all intellectual property rights, including copyrights, arising out of
or deriving from the Performance shall be owned exclusively by the Artist.
9. Merchandising
Artist shall have the exclusive right to sell souvenir programs, photographs, records and any and all types of merchandise
including, but not limited to, articles of clothing (i.e., T-shirts-hats, etc.), posters, stickers or other merchandise on the
premises of the Place of Performance during the Date of the Performance, without any participation in proceeds by
Purchaser, subject however to concessionaire’s requirements if any.
10. Right to Likeness
Purchaser shall be entitled to advertise and promote the appearance of Artist at the Performance solely for the purpose of
increasing the attendance at Performance. Purchaser, however, may not use Artist’s name or likeness as an endorsement
of any product or service nor in connection with any commercial tie-up without Artist’s prior written consent.
11. Term and Termination
a. Term. This agreement shall stay in effect through and including the final engagement date as noted above.
b. Termination. In the event Purchaser refuses or neglects to provide any of the items or to perform any of
its obligations herein stated, and/or fails to make any of the payments as provided herein, Artist shall have
the right to refuse to perform this Agreement, shall retain any amounts paid to Artist by Purchaser, and
Purchaser shall remain liable to Artist for the agreed Payment under this Agreement. In addition, if, on or
before Date of Performance, Purchaser has failed, neglected, or refused to perform any contract with any
other performer for any other engagement, or if the financial standing or credit of Purchaser fails or refuses
to make such payment forthwith, Artist shall have the right to cancel this Agreement by notice to Purchaser
to that effect, and to retain any amounts theretofore paid to Artist by Purchaser and Purchaser shall remain
liable to Artist for the agreed Payment under this Agreement.
12. Force Majeure
The Parties shall be excused from their obligations under this Agreement in the event of proven sickness, accident, riot,
strike, epidemic, act of God, or any other force majeure event or occurrence beyond their respective control.
13. Indemnification
Purchaser hereby indemnifies and holds Artist, as well as Artist’s respective agents, representatives, principals, employees,
officers, and directors harmless from and against any loss, damage or expense, including reasonable attorney’s fees,
incurred or suffered by or threatened against Artist or any of the foregoing in connection with or as a result of any claim for
personal injury or property damage or otherwise brought by or on behalf of any third party person, firm, or corporation as
a result of or in connection with Performance, which claim does not result from the active and willful negligence of the
Artist.
14. Governing Law
This Agreement shall be governed by and subject to the laws of TN United States, without giving effect to any choice or
conflict of law provision.
15. Assignment/Transfer
Neither Artist nor Purchaser may assign or transfer this Agreement or any other rights or obligations hereunder without the
mutual written consent of both the Artist and Purchaser and such assignment contains the complete understanding of the
Parties respecting the subject matter hereof. It is expressly understood and agreed that the Parties make no
representations or agreements, oral or otherwise, outside the terms of this Agreement which add to, broader, vary, or
conflict with the provisions hereof. Any purported outside representations or agreements have no force or effect upon the
rights or duties of the Parties hereunder. No term, provision, or condition of this agreement may be altered, amended, or
added except upon the execution of a written agreement by the Parties hereto. Any notices provided for herein shall be in
writing and shall be personally served or mailed to each Party at the addresses provided.
16. Amendment to Agreement
This Agreement contains the sole and complete understanding of the Parties and may not be amended, supplemented,
varied or discharged, except by an instrument in writing signed by both Parties.
17. Entire Agreement
This Agreement contains the entire agreement between the Parties and supersedes any and all previous agreements,
written or oral, between the parties relating to Performance. THE PERSON(S) EXECUTING THIS AGREEMENT ON BEHALF OF
EACH PARTY WARRANTS HIS/HER AUTHORITY TO DO SO, AND SUCH PERSON HEREBY PERSONALLY ASSUMES LIABILITY FOR
THE PAYMENT IN FULL.
ACCEPTED AND AGREED TO:
City Of Ukiah
sig|req|signer1]
Sage Sangiacomo
City Of Ukiah
411 W Clay St, Ukiah, CA, 95482, United States
date|date|signer1]
Artist Representative
DEPOSIT PAYMENT INFO:
Mailed check:
Please make payable to: Prater Day LLC
Prater Day
5511 Briercliff Rd.
Knoxville, TN 37918
ACH:
Account Number: 0250411888
ACH Routing Number: 064000017
Wire transfer:
Wire transfers may be arranged on a case by case basis. If you wish to pay via wire transfer please contact Adrienne Crisp
for wire information - adrienne@praterday.com
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The Po’ Ramblin’ Boys
Technical & Hospitality Rider
Regarding the proposed engagement for The Po’ Ramblin’ Boys in on ,
this Technical Rider sets forth additional terms and conditions for said engagement and is hereby made part of the contract
dated , between The Po’ Ramblin’ Boys (Artist) and (Purchaser).
1. BILLING
A. Artist shall receive 100% sole exclusive headline billing (or 100% equal co-billing for festivals) in any
and all advertising and publicity.
2. PAYMENT
A. All payments to Artist shall be made in cash, U.S. currency or certified funds, unless otherwise specified on the
face of the contract. If required, deposits are to be made payable to Prater Day.
B. All payments shall be made as provided herein. In the event Purchaser fails to make payments at or before the time
stipulated, Artist shall have the right to withhold performance without prejudice to their rights hereunder.
C. Purchaser shall make all payments to Artist in a secured, private area which cannot be observed by anyone, either
staff or audience.
D. BOX OFFICE report: Purchaser to furnish a box office statement and unsold tickets or computer printout after Artist’s
show has started. This does not apply where Artist’s fee is a flat rate guarantee.
E. The release of any box office information (gross ticket sales, attendance, etc.) to any individual, media or trade
publication, without the express written consent of Artist is strictly prohibited.
3. TICKETS
A. Purchaser agrees to make 10 complimentary tickets available to Artist or Artist’s representative, upon request.
B. Purchaser agrees to allot no more than 2% of total available seats as complimentary tickets (indoor events only).
4. PUBLICITY AND ADVERTISING
A. Purchaser shall use only those photographs and publicity materials provided by Artist's representative for
advertising and publicizing this engagement.
5. CONCESSIONS
A. Artist shall have exclusive rights to and full control in and about the venue of any and all merchandise bearing the
Artist's name and/or likeness, including but not limited to compact discs, DVD’s, articles of clothing and
souvenir photos. All receipts derived from sale of said merchandise shall belong solely to Artist. Provision of
one table for the sale of merchandise is also appreciated.
6. DRESSING ROOM AND HOSPITALITY
A. Purchaser agrees to provide room temp drinking water backstage. Private bathroom with hand washing and drying
facilities is greatly appreciated.
B. Coffee, unsweet iced tea, juices, sodas and bottled water, while not required, are also very much appreciated, as are snack
foods such as fresh fruits & vegetables, sandwiches. When possible, please provide five (5) full
course hot meals preferably consisting of the following: entree (chicken, fish, fajitas, BBQ, steak, or roast beef), three (3)
vegetables, dinner salad with choice of dressing, dessert, and drinks (spring water, fruit juices, iced tea, soft drinks, coffee).
C. If Purchaser is providing hotel accommodations: Please book five (5) rooms (non-smoking preferred) at a clean quality hotel or
motel such as Holiday Inn Express, Hampton Inn, etc. Please register rooms and guarantee for late arrival in the name
C.J.Lewandowski.
D. Purchaser will provide at least one clean dressing room for Artists' use (non-smoking please), and will keep that area reserved
solely for Artist and authorized personnel.
Ukiah, California June 22, 2025
January 27, 2025 City of Ukiah
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7. SPECIAL CONSIDERATIONS
A. Workshops involving Artist may only be scheduled with at least two weeks prior approval by Artist or Artist representative.
B. Festival schedules with actual performance times should be sent to Prater Day as soon as they are
available. This information is vital to Artist's itinerary.
C. Sound check before the performance is one of the most important aspects of the performance and can considerably
affect the quality of the show presented. If possible, please set aside one hour for sound check, and schedule this
activity a minimum of three hours before performance time.
D. Audience Control: Purchaser shall not allow audience into place of performance until technical set-up and sound
check are completed. (Indoor events only).
E. Set Length: The length of set specified on the front of contract refers to actual performance time, and should not
include set-up or stage changing time. Artist carefully plans song selections to fit the unique needs of each
performance situation. A change in the performance length could adversely affect the quality of the Artist's show.
If it becomes necessary to change the set length(s), please give the Artist as much advance notice as possible.
F. No recording or broadcasting of performance is permitted without Artist's written consent and approval.
G. Parking: BUYER shall provide parking for one (1) 40' bus with 50-amp shore power unless this is a fly date. If 50 amp shore
power is not available, the generator on the bus will run during the duration of the engagement. If this is not permitted by the venue,
an alternate parking location in close proximity to the stage must be provided.
H. Representatives from Prater Day in attendance at engagement shall be provided the same level of credentials and hospitality as
the artist, including catering and access to all areas of the venue.
8. TECHNICAL AND STAGING
The audience's enjoyment of our performance depends on the expert application of a professional quality sound
reinforcement system and the cooperation of the technical staff with the Artist. Though the specific needs of each venue
are unique, the following specifications should be considered an absolute minimum. Thank you for helping us provide the
most professional quality show possible.
I. STAGING
A. Minimum stage size: 24' width x 16' depth x 1' height. For taller stages place steps up stage left and up stage right to
facilitate access.
B. Stage surface must be level and cleared of any equipment not being used in conjunction with date.
C. 12' wide x 8' deep space to be used in house for house audio console and lighting console.
This will be in house center approximately 65' from center of stage. Two (2) 3'x 8' banquet tables to be placed at load-in for consoles.
D. The following requirements pertain to outdoor shows only:
1. Stage covering must cover entire performance and monitor mix area at a minimum height of 10' above stage surface.
2. House sound and lighting covering must be 12' wide x 8' deep at a height of 7' above ground.
II. LIGHTING
The following are practical suggestions for lighting the production:
A. Front truss / position:
1. Five (5) ellipsoidals or PAR 64s to provide a 5 kilowatt wash (or LED=).
2. One (1) 1 kilowatt ellipsoidal special (LED=).
B. Rear truss / position: Five (5) washes of 1 kilowatt fresnels or PAR 64s at 4 kilowatts per wash (or LED=).
C. Appropriate dimmer racks and light console to operate light rig.
D. Experienced light board operator and two Clearcom headset systems with individual stations for:
FOH, lighting console, dimmers, and house lights.
III. FOH Sound System Requirements (Prefer Digital Mixing Console)
House Console: 32 channel or larger mixing console (no Mackie, Peavey, etc) with four (4) band parametric EQ, insert jacks, and at
least one (1) post fader auxiliary send (Midas, Yamaha, or better quality console). NO BOSE, PEAVEY, OR MACKIE SOUND SYSTEM
TO BE USED AT ANY TIME. House Outboard Gear: 1. Reverb: One (1) high quality reverb. Acceptable units are Lexicon PCM 80,
Yamaha SPX 900 or like quality units. 2. Compressors: Eight (8) channels of compression. Acceptable units are BSS, dbx 160A, dbx
166AA or better quality units. High quality 3, 4, or 5 way sound system capable of providing clear, undistorted, evenly distributed
direct sound throughout venue. System must be able to sustain musical program of frequencies from 30 Hz to 20 kHz (+ or - 3 dB) at
mean level of 108 dB and handle peak levels of 116 dB, measured (C weighting) from house mix position. Acceptable speaker
components are EAW, D&B, NEXO, JBL, Meyer, EV, Vertec Line Arrays or comparable units. System should be set up in stereo with
two (2) one-third octave equalizers, two (2) high quality limiters for mains, high quality active crossover and snake. Please also
provide a CD player for tuning system and pre-show music. Two (2) positions of intercom: house mix position and monitor mix
position. See attached Stage plot and Input List for position of on-stage gear, microphone and DI specifications, and configuration of
system inputs. Artist requires a minimum 8 of microphone stands, 12 channel sub snake and cables to support all input needs, not to
be shared by any other acts.
IV. MONITOR SYSTEM - We provide our own monitor world including a digital console and IEM wireless unless otherwise requested.
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8. CANCELLATION
A. In the event that this engagement is not presented on the day and time scheduled because of inclement weather, the Artist shall be
paid in full provided they are present and ready to perform.
B. Artist's obligation hereunder are subject to detention or prevention by sickness, inability to perform, accident, means of
transportation, Act of God, riot, strikes, and labor disputes, epidemics, and any order or act of public authority, or any other cause
similar or dissimilar, beyond Artist's control.
C. Artist shall have the right to cancel the engagement, without liability, upon written thirty (30) days’ notice to BUYER prior to
performance.
9. ANTICIPATED BREACH OF CONTRACT
It is expressly agreed that Prater Day has the right, on behalf of the Artist at any time, to require payment in full prior to engagement(s)
mentioned on the face of this contract. The Purchaser’s failure to comply with these provisions shall be considered willful breach of
contract and all deposits in possession of Prater Day shall be retained on behalf of the Artist.
ATTENTION PURCHASER:
This rider is intended to enable the Artist to give the best possible performance to your audience. We realize that venues
and show sites vary greatly, and if you have difficulty meeting any requirements listed in this rider, please contact Prater Day.
To advance the date, contact Josh Rinkel tour@theporamblinboys.com or (502.921.1593)
Day-of-show contacts:
C.J. Lewandowsk-- cell (540) 230-6276
Josh Rinkel (502) 921-1593
PLEASE SIGN AND RETURN WITH THE ATTACHED SIGNED CONTRACT.
PURCHASER: _____________________________________________________ DATE: ___________________________
01/29/2025