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HomeMy WebLinkAboutUSDA Forest Service 2025STATE OF CALIFORNIA NATURAL RESOURCES AGENCY The Department of Forestry and Fire Protection serves and safeguards the people and protects the property and resources of California.” DEPARTMENT OF FORESTRY AND FIRE PROTECTION P.O. Box 944246 SACRAMENTO, CA 94244-2460 916) 653-7772 Website: www.fire.ca.gov January 22, 2025 Blake Adams City of Ukiah 300 Seminary Ave Ukiah, CA 95482 8FG23408; City of Ukiah, “City of Ukiah Climate Resilient Forests Project” This Agreement cannot be considered binding on either party until approved by appropriate authorized CAL FIRE designee. No services should be provided prior to approval, as the State is not obligated to make any payments on any Agreement prior to final approval. FAILURE TO RETURN ALL DOCUMENTS BY DATE BELOW MAY RESULT IN LOSS OF FUNDING. Please contact Tanner Mar at (415) 265-9059 if you have questions concerning services to be performed. 1. Full grant agreement including terms and conditions, project grant application form, budget, and other exhibits enclosed. Please sign, scan, and return the agreement to Matt Mercado at Matthew.Mercado@fire.ca.gov no later than January 29, 2025. In addition, the following completed documents are required before we can execute your grant agreement: A copy of the City of Ukiah’s organizational drug and alcohol policy 2. Enclosed for your record is one fully executed copy of the agreement referenced above. When billing for services performed under this agreement, your invoices must reference the agreement number above and be submitted to the contract manager. Thank you, Matt Mercado Grants Analyst Grants Management Unit CC: Tanner Mar, Forester I Shayon Konjkav, Grants Manager Walter Passmore, State Urban Forester Rachel O’Leary, Partnership & Equity Supervisor Enclosures Grant Agreement 8FG23408 Complying with Civil Rights Requirements (FS-850) And Justice For All Poster (AD-475A) COU No. 2324-236g Gavin Newsom, Governor State of California Department of Forestry and Fire Protection (CAL FIRE) Resource Management GRANT AGREEMENT APPLICANT: City of Ukiah PROJECT TITLE: City of Ukiah Climate Resilient Forests Project GRANT AGREEMENT: 8FG23408 PROJECT PERFORMANCE PERIOD is from date of latter signature by CAL FIRE Deputy Director or Grantee through March 31, 2028. Under the terms and conditions of this Grant Agreement, the applicant agrees to complete the project as described in the project description, and the State of California, acting through the Department of Forestry & Fire Protection, agrees to fund the project up the total state grant amount indicated. PROJECT DESCRIPTION: The City of Ukiah Climate Resilient Forests project will develop a climate-resilient urban forest canopy by planting trees and vegetation adapted to changing climate conditions. The project will result in a highly diverse, climate-adapted urban forest canopy comprised of over 700 newly established trees that will provide equitable access and connectivity to green space and natural resources to the City’s most vulnerable communities. The project will indirectly support the development of updated Tree Management Guidelines, a new Tree Protection Ordinance, and an Urban Forest Master Plan. Total State Grant not to exceed $ 1,399,895.00 (or project costs, whichever is less). The Special and General Provisions attached are made a part of and incorporated into this Grant Agreement. City of Ukiah STATE OF CALIFORNIA DEPARTMENT OF FORESTRY AND FIRE PROTECTION Applicant By By Signature of Authorized Representative Print Name/ Title: Title: Matthew Reischman Deputy Director, Resource Management Date Date CERTIFICATION OF FUNDING GRANT AGREEMENT NUMBER PO ID SUPPLIER ID 8FG23408 0000006588 FUND FUND NAME General Fund0001 PROJECT ID 354023DG2021272 ACTIVITY ID SUBGNT AMOUNT OF ESTIMATE FUNDING 1,399,895.00 GL UNIT 3540 BUD REF 001 ADJ. INCREASING ENCUMBRANCE 1,399,895.00 PROGRAM NUMBER ENY ADJ. DECREASING ENCUMBRANCE 9999000FED See Attached $ 0.00 ACCOUNT 5340580 ALT ACCOUNT 5340580000 UNENCUMBERED BALANCE 1,084,918.62 REPORTING STRUCTURE 35409503 SERVICE LOCATION 96113 Acknowledged - I hereby certify upon my personal knowledge that budgeted funds are available for this encumbrance. Certification of CAL FIRE Accounting Officer Date Sage Sangiacomo City Manager Jan 28, 2025 State of California Department of Forestry Fire Protection Page 1b State Contract #: Project #: Purchase Order ID#Supplier ID# N/A 8FG23408 0000006588 1,399,895.00 Fund 0001 Project ID Activity ID *GL Unit Bud Ref 354023DG2021272 SUBGNT 3540 001 Program Number ENY *Account Alt Acct 9999000FED 2024 5340580 5340580000 Rptg Structure Svc Loc 35409503 96113 314,976.38 314,976.38 Fund 0001 Project ID Activity ID *GL Unit Bud Ref 354023DG2021272 SUBGNT 3540 001 Program Number ENY *Account Alt Acct 9999000FED 2025 5340580 5340580000 Rptg Structure Svc Loc 35409503 96113 542,459.31 542,459.31 Fund 0001 Project ID Activity ID *GL Unit Bud Ref 354023DG2021272 SUBGNT 3540 001 Program Number ENY *Account Alt Acct 9999000FED 2026 5340580 5340580000 Rptg Structure Svc Loc 35409503 96113 542,459.31 542,459.31 Agreement Funding Certification Amount Encumbered by this Document: Grantee Name City of Ukiah Participant / Trustee N/A Fund Name General Fund Fund Name General Fund Grant Grand Total: Prior Amount Encumbered for this Agreement: Projected Expenditure INCREASE Encumbrance by: Projected Expenditure DECREASE Encumbrance by: Amount Encumbered by this Document: Prior Amount Encumbered for this Agreement: Projected Expenditure INCREASE Encumbrance by: Projected Expenditure DECREASE Encumbrance by: Amount Encumbered by this Document: Prior Amount Encumbered for this Agreement: Projected Expenditure INCREASE Encumbrance by: Projected Expenditure DECREASE Encumbrance by: Fund Name General Fund GRANT NUMBER 8FG23408 CITY OF UKIAH CITY OF UKIAH CLIMATE RESILIENT FORESTS PROJECT 1 TERMS AND CONDITIONS OF GRANT AGREEMENT I.RECITALS 1.This Agreement, is entered into between the State of California, by and through the California Department of Forestry and Fire Protection (CAL FIRE), hereinafter referred to as “STATE” and, City of Ukiah, hereinafter referred to as “GRANTEE”. 2.The STATE hereby grants to GRANTEE a sum (hereinafter referred to as GRANT FUNDS”) not to exceed One Million Three Hundred Ninety-Nine Thousand Eight Hundred Ninety-Five Dollars ($1,399,895.00). 3.In addition to the terms and conditions of this Agreement, the STATE and GRANTEE agree that the terms and conditions contained in the documents set forth below are hereby incorporated and made part of this agreement. a.Attachment A – Federal Financial Assistance Grant Agreement 23-DG- 11052021-272 between CAL FIRE and the USDA Forest Service FEDERAL AGREEMENT”) b.Attachment B – Project Application c.Attachment C – Project Budget d.California Urban and Community Forestry Inflation Reduction Act 2024 Grant Guidelines II.SPECIAL PROVISIONS 1.Recipients of GRANT FUNDS pursuant to Cooperative Forestry Assistance Act, P.L. 95-313 as amended, 16 U.S.C. 2105 and Public Law 117-169, Subtitle D, Section 23003(a) and the California Public Resources Code Section §4799.12 shall abide by the provisions in this Agreement. This includes the requirement that work shall not commence prior to the execution of this Agreement by both parties. Any work started prior to the execution of this Agreement will not be eligible for funding under the terms of this Agreement. 2.As precedent to the STATE’s obligation to provide funding, GRANTEE shall provide to the STATE for review and approval a detailed budget, specifications, and project description. Approval by the STATE of such plans and specifications, or any other approvals provided for in this Agreement, shall be for scope and quality of work, and shall not relieve GRANTEE of the obligation to carry out any other obligations required by this Agreement, in accordance with applicable law or any other standards ordinarily applied to such work or activity. GRANT NUMBER 8FG23408 CITY OF UKIAH CITY OF UKIAH CLIMATE RESILIENT FORESTS PROJECT 2 3.All informational products (e.g., data, studies, findings, management plans, manuals, photos, etc.) relating to California’s natural environment produced with the use of GRANT FUNDS shall be available for public use. 4.This is a subaward under the Inflation Reduction Act Urban and Community Forestry #23-DG-11052021-272 awarded to STATE by the United States Department of Agriculture (USDA) Forest Service on August 2, 2023 The Federal Assistance Listing for the award is 10.727, Inflation Reduction Act Urban & Community Forestry Program. This subaward is funded solely with Federal funds and is subject to the Office of Management and Budget (OMB) guidance in subparts A through F of 2 CFR Part 200, as adopted and supplemented by the USDA in 2 CFR Part 400. GRANTEE shall comply with the following requirements of the FEDERAL AGREEMENT. a.C. SYSTEM FOR AWARD MANAGEMENT REGISTRATION REQUIREMENT (SAM) b.ATTACHMENT A: FOREST SERVICE AWARD PROVISIONS i.D. SUBAWARDS ii.I. USE OF FOREST SERVICE INSIGNIA iii.J. FUNDING EQUIPMENT iv.K. PUBLIC NOTICES v.L. FOREST SERVICE ACKNOWLEDGED IN PUBLICATIONS, AUDIOVISUALS, AND ELECTRONIC MEDIA. vi.M. COPYRIGHTING vii.N. NONDISCRIMINATION STATEMENT – PRINTED, ELECTRONIC, OR AUDIOVISUAL MATERIAL viii.R. DEBARMENT AND SUSPENSION ix.S. MEMBERS OF CONGRESS x.T. TRAFFICKING IN PERSONS xi.U. DRUG-FREE WORKPLACE xii.V. PROHIBITION AGAINST USING FUNDS WITH ENTITITES THAT REQUIRE CERTAIN INTERNAL CONFIDENTIALITY AGREEMENTS. xiii.W. ELIGIBLE WORKERS xiv.X. FREEDOM OF INFORMATION ACT (FOIA) xv.Y. TEXT MESSAGING WHILE DRIVING xvi.Z. PROMOTING FREE SPEECH AND RELIGIOUS FREEDOM xvii.AA. PROHIBITION ON CERTAIN TELECOMMUNICATIONS AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT c.ATTACHMENT B: 2 CFR PART 170 d.ATTACHMENT C: WHISTLEBLOWER NOTICE GRANT NUMBER 8FG23408 CITY OF UKIAH CITY OF UKIAH CLIMATE RESILIENT FORESTS PROJECT 3 III. GENERAL PROVISIONS 1. Definitions a. The term “Agreement” means grant agreement number 8FG23408. b. The term “GRANT FUNDS” means the money provided by the STATE to the GRANTEE in this Agreement. c. The term “GRANTEE” means an applicant who has a signed Agreement for the award for GRANT FUNDS. d. The term “Other Sources of Funds” means all matching fund sources that are required or used to complete the Project beyond the GRANT FUNDS provided by this Agreement. e. The term “STATE” means the State of California, Department of Forestry and Fire Protection (CAL FIRE). f. The term “Project” means the development or other activity described in the “Project Application” as Attachment B. g. The term “Project Budget Detail” as used herein defines the approved budget plan as Attachment C. h. The term “Project Scope of Work” as used herein means the individual scope of work describing in detail the approved tasks. 2. Project Representatives The project representatives during the term of the agreement will be: STATE: CAL FIRE GRANTEE: City of Ukiah Section/Unit: HQ Resource Management Section/Unit: N/A Attention: Tanner Mar Attention: Blake Adams Mailing Address: P.O. Box 944246 Sacramento, CA 94244-2460 Mailing Address: 300 Seminary Ave Ukiah, CA 95482 Phone Number: 415) 265-9059 Phone Number: (707) 463-6752 Secondary: (707) 467-5764 Email Address: Tanner.Mar@fire.ca.gov Email Address: badams@cityofukiah.com GRANT NUMBER 8FG23408 CITY OF UKIAH CITY OF UKIAH CLIMATE RESILIENT FORESTS PROJECT 4 Changes to the project representatives during the term of the agreement shall be made in writing. Notice shall be sent to the above representative for all notice provisions of this Agreement. 3. Project Execution a. Subject to the availability of grant monies, the STATE hereby grants to the GRANTEE a sum of money (GRANT FUNDS) not to exceed the amount stated on Section I. RECITALS, Paragraph 2 in consideration of and on condition that the sum be expended in carrying out the purposes as set forth in the description of the Project in this Agreement and its attachments and under the terms and conditions set forth in this Agreement. b. GRANTEE shall assume any obligation to furnish any additional funds that may be necessary to complete the Project. Any amendment to the Project as set forth in the Application on file with the STATE must be submitted to the STATE for approval in writing. No amendment is allowed until written approval is given by the STATE. c. GRANTEE shall complete the Project in accordance with the time of Project performance set forth in this Agreement, unless an amendment has been approved and signed by the STATE under the terms and conditions of this Agreement. Amendments must be requested in advance and will be considered in the event of circumstances beyond the control of the GRANTEE, but no less than 60 days from the Agreement expiration date. The STATE may waive the minimum timeframe for amendments at their discretion. Approval of amendment is at the STATE’s discretion. d. GRANTEE certifies that the Project Scope of Work complies with all local, State, and federal laws and regulations. e. GRANTEE shall comply with the California Environmental Quality Act CEQA) (Public Resources Code, Section 21000, et. seq. Title 14, California Code of Regulations, Section 15000 et. seq.) and all other local, State, and federal environmental laws. A copy of the certified CEQA document must be provided to STATE before any GRANT FUNDS are made available for any Project activity that could directly impact the environment (e.g. cutting, piling or burning bush, masticating, dozer work, etc.). CEQA compliance shall be completed within one (1) year from start date of the Agreement. The start date is considered the latter date of signature by the Grantee Authorized Representative or CAL FIRE Deputy Director. GRANT FUNDS will be made available in advance of CEQA compliance for project activities that do not have the potential to cause a direct environmental impact (e.g. project planning, locating and marking GRANT NUMBER 8FG23408 CITY OF UKIAH CITY OF UKIAH CLIMATE RESILIENT FORESTS PROJECT 5 property or project boundaries, contacting and signing up landowners, etc.). f. GRANTEE shall permit periodic site visits by representative(s) of the STATE to ensure program compliance and that work is in accordance with the approved Project Scope of Work, including a final inspection upon Project completion. g. GRANTEE, and the agents and employees of GRANTEE, in the performance of this Agreement, shall act in an independent capacity and not as officers, employees, or agents, of the STATE. No person who, as an officer, employee, or agent of the STATE participated in the preparation or creation of or determination to award this Grant Agreement shall serve as an agent or employee of GRANTEE including but not limited to those acts prohibited by Government Code Sections 1090, and 87100. 4. Project Costs and Payment Documentation a. Payment by the STATE shall be made after receipt of an acceptable invoice and approval by a duly authorized representative of the STATE. GRANTEE shall submit an invoice for payment to the CAL FIRE Project Representative of the STATE. A final invoice shall be submitted no later than 30 days after completion, expiration, or termination of this Agreement. b. For services satisfactorily rendered, and upon receipt and approval of invoices for payment, the STATE agrees to compensate GRANTEE for actual expenditures incurred in accordance with the rates and activities specified in the Attachments made a part of this Agreement. c. GRANTEE shall submit, in arrears, not more frequently than once a month and not less frequently than quarterly, an invoice to the STATE for costs paid by GRANTEE pursuant to this Agreement. In the event no expenses are incurred, GRANTEE shall identify that no costs have been incurred within the respective quarterly progress report in lieu of submitting a zero balance invoice. Each invoice shall contain the following information: the Agreement number, the dates or time period during which the invoiced costs were incurred, signature of an authorized representative of GRANTEE, expenditures for the current invoice and cumulative expenditures to date by major budget category (e.g., salaries, benefits, supplies, etc.), match funds when applicable, and appropriate supporting documentation consistent with 2 CFR Part 200. GRANT NUMBER 8FG23408 CITY OF UKIAH CITY OF UKIAH CLIMATE RESILIENT FORESTS PROJECT 6 d. GRANT FUNDS in this Agreement have a limited period in which they must be expended. All GRANTEE expenditures must occur prior to the end of the Project performance period of this Agreement. e. Except as otherwise provided herein, GRANTEE shall expend GRANT FUNDS in the manner described in the Budget approved by the STATE. The dollar amount of an item in a budget category may be increased or decreased by up to ten percent (10%) of the budget item through reallocation of funds from other budget categories, without approval by the STATE; however, GRANTEE shall notify the STATE in writing when any such reallocation is made, and shall identify both the item(s) being increased and those being decreased. Any increase or decrease of an item of more than ten percent (10%) of the budget category must be approved in writing by the STATE before any such increase or decrease is made. A formal approved amendment is required to increase the total amount of GRANT FUNDS. f. GRANTEE shall promptly submit any and all records or information at the time and in the form as the STATE may request. g. GRANTEE shall submit each invoice for payment electronically to the CAL FIRE Project Representatives identified in Section III General Provisions, Item 2. Hard copy submissions will not be accepted. h. The GRANTEE shall immediately reimburse or credit, as determined by the STATE, the STATE for any over payment of any invoice, including final invoice, when either party determines an overpayment was made. 5. Budget Contingency Clause a. If STATE funding for any fiscal year is reduced or deleted for purposes of this Agreement, the STATE shall have the option to either cancel this Agreement with no liability occurring to the STATE, or if possible and desirable, offer an Agreement amendment to GRANTEE to reflect the reduced amount available for the Project. 6. Project Administration a. GRANTEE must report to the STATE all sources of other funds for the Project. If this provision is deemed to be violated, the STATE will request an audit of GRANTEE and can delay the disbursement of funds until the matter is resolved. b. GRANTEE shall promptly submit written Project reports quarterly no later than the end of the month following the calendar periods ending March 31, June 30, September 30 and December 31. STATE may request GRANT NUMBER 8FG23408 CITY OF UKIAH CITY OF UKIAH CLIMATE RESILIENT FORESTS PROJECT 7 additional progress reporting throughout the term of this Agreement to meet reporting requirements of the FEDERAL AGREEMENT. c. GRANTEE shall submit a final accomplishment report, final invoice with associated supporting documentation, and copies of materials developed using GRANT FUNDS, including but not limited to plans, educational materials, etc. within 30 days of Project completion. d. GRANTEE must report to the State all sources of other funds for the Project. GRANTEE shall not use GRANT FUNDS from this Agreement as match toward another Federal Award. The State may request an audit of any project that does not fully comply with this provision. 7. Financial Records a. GRANTEE shall retain all records described in Section 7(c) below for three (3) years after final payment by the STATE. In the case an audit occurs, all such records shall be retained for one (1) year from the date the audit is completed or the three (3) years, whichever date is later. b. GRANTEE shall maintain satisfactory financial accounts, documents, and records for the Project and make them available to the STATE for review during reasonable times. This includes the right to inspect and make copies of any books, records, or reports of GRANTEE pertaining to this Agreement or matters related thereto. c. GRANTEE shall keep such records as the STATE shall prescribe, including, but not limited to, records which fully disclose (a) the disposition of the proceeds of state funding assistance, (b) the total cost of the Project in connection with such assistance that is given or used, (c) the amount and nature of that portion of the Project cost supplied by other sources, and (d) any other such records as will facilitate an effective audit. All records shall be made available to the STATE, other State of California agency, or other entity as determined by the State of California for auditing purposes at reasonable times. d. GRANTEE shall use any generally accepted accounting system. 8. Project Termination a. This Agreement may be terminated by the STATE or GRANTEE upon 30- days written notice to the other party. b. If either party terminates the Agreement prior to the completion of the Project, GRANTEE shall take all reasonable measures to prevent further costs to the STATE under the Agreement and the STATE shall be GRANT NUMBER 8FG23408 CITY OF UKIAH CITY OF UKIAH CLIMATE RESILIENT FORESTS PROJECT 8 responsible for any reasonable and non-cancelable obligations incurred by GRANTEE in the performance of this Agreement prior to the date of the notice to terminate, but only up to the undisbursed balance of funding authorized in this Agreement. c. Failure by GRANTEE to comply with the terms of this Agreement may be cause for suspension of all obligations of the STATE hereunder at the discretion of the STATE. d. Failure of GRANTEE to comply with the terms of this Agreement shall not be cause for the suspension of all obligations of the STATE hereunder if in the judgment of the STATE such failure was due to no fault of GRANTEE. At the discretion of the STATE, any amount required to settle at minimum cost any irrevocable obligations properly incurred shall be eligible for reimbursement under this Agreement. e. Final payment to GRANTEE may not be made until the STATE determines the Project conforms substantially to this Agreement. 9. Hold Harmless a. GRANTEE shall defend, indemnify and hold the STATE, its officers, employees, and agents harmless from and against any and all liability, loss, expense (including reasonable attorney's fees), or claims for injury or damages arising out of the performance of this Agreement but only in proportion to and to the extent such liability, loss, expense, attorney's fees, or claims for injury or damages are caused by or result from the negligent or intentional acts or omissions of GRANTEE, its officers, agents, or employees. The duty of GRANTEE to indemnify and hold harmless includes the duty to defend as set forth in Civil Code Section 2778. This Agreement supersedes GRANTEE’s right as a public entity to indemnity see Government Code Section 895.2) and contribution (see Government Code Section 895.6) as set forth in Government Code Section 895.4. b. GRANTEE waives any and all rights to any type of express or implied indemnity or right of contribution from the STATE, its officers, agents, or employees for any liability resulting from, growing out of, or in any way connected with or incident to this Agreement. c. Nothing in this Agreement is intended to create in the public or in any member of it rights as a third-party beneficiary under this Agreement. GRANT NUMBER 8FG23408 CITY OF UKIAH CITY OF UKIAH CLIMATE RESILIENT FORESTS PROJECT 9 10. Tort Claims FEDERAL: The United States shall be liable, to the extent allowed by the Federal Tort Claims Act 28 United States Code 2671-2680, for claims of personal injuries or property damage resulting from the negligent or wrongful act or omission of any employee of the United States while acting within the scope of his or her employment, arising out of this Agreement. STATE: The State of California shall be liable, to the extent allowed by law and subject to California Government Code, Title 1, Division 3.6, providing for the filing of tort claims against the State of California, for personal injuries or property damage resulting from the negligent or wrongful act or omission of State of California employees while acting within the scope of his or her employment, arising out of this Agreement. 11. Nondiscrimination This subaward is funded with Federal funds. The United States and the STATE prohibit discrimination in all Federal and STATE programs and activities, respectively, on the basis of race, color, national origin, age, disability, sex, marital status, religion, sexual orientation, genetic information, political beliefs, reprisal, or because all or part of an individual’s income is derived from any public assistance program. GRANTEE shall not discriminate against any person on any of these bases. 12. Civil Rights GRANTEE agrees to comply with civil rights requirements as detailed in the Complying with Civil Rights Requirements brochure (FS-850) and the And Justice For All poster (AD-475A). The poster is to be placed at all public point of contact/reception areas. 13. Conflict of Interest GRANTEE or anyone acting on behalf of GRANTEE shall not have any conflicting personal and/or financial interests in carrying out the duties of the Agreement. GRANT NUMBER 8FG23408 CITY OF UKIAH CITY OF UKIAH CLIMATE RESILIENT FORESTS PROJECT 10 14. Incorporation The grant guidelines and the Project Scope of Work, Project Budget Detail and any subsequent amendments or modifications to the Project Scope of Work and Project Budget Detail approved in writing by the STATE are hereby incorporated by reference into this Agreement as though set forth in full in this Agreement. 15. Severability If any provision of this Agreement or the Project Scope of Work thereof is held invalid, that invalidity shall not affect other provisions or applications of this Agreement which can be given effect without the invalid provision or application, and to this end the provisions of this Agreement are severable. 16. Waiver No term or provision hereof will be considered waived by either party, and no breach excused by either party, unless such waiver or consent is in writing and signed on behalf of the party against whom the waiver is asserted. No consent by either party to, or waiver of, a breach by either party, whether expressed or implied, will constitute consent to, waiver of, or excuse of any other, different, or subsequent breach by either party. 17. Assignment This Agreement is not assignable by GRANTEE either in whole or in part. 18. Survival Clause The obligations of the Parties under Section III General Provisions, Items 4 (i) Project Costs and Payment Documentation and Item 10 Hold Harmless of this Agreement shall survive the termination or expiration of the Agreement. ATTACHMENT A Federal Financial Assistance Grant Agreement 23-DG-11052021- 272 between CAL FIRE and the USDA Forest Service Caring for the Land and Serving People Printed on Recycled Paper FEDERAL FINANCIAL ASSISTANCE AWARD OF DOMESTIC GRANT 23-DG-11052021-272 Between FORESTRY AND FIRE PROTECTION, CALIFORNIA DEPARTMENT OF And The USDA, FOREST SERVICE REGION 5 Project Title: Inflation Reduction Act Urban and Community Forestry Upon execution of this document, an award to Forestry and Fire Protection, California Department of, hereinafter referred to as “CAL FIRE,” in the amount of $43,200,000, is made under the authority of Cooperative Forestry Assistance Act, P.L. 95-313 as amended,16 USC 2105 and Public Law 117-169, Subtitle D, Section 23003(a). The Federal Assistance Listing (formerly Catalog of Federal Domestic Assistance - CFDA) number and name are 10.727 IRA Urban & Community Forestry. CAL FIRE accepts this award for the purpose described in the application narrative. Your application for Federal financial assistance, dated June 16, 2023, and the attached Forest Service provisions, ‘Forest Service Award Provisions,’ are incorporated into this letter and made a part of this award. This authority requires a match of $43,200,000, which your organization has agreed to provide as shown in the attached application, financial plan and narrative. As addressed in Provision E and F, the financial status and performance reports are due on a quarterly basis for the periods ending March 31, June 30, September 30 and December 31. CAL FIRE will also submit a financial report for the quarter in which there was financial transaction. The final performance report is to be submitted no later than 120 days from the expiration date of the grant. The first reports will be due October 30, 2023 for the period ending Septermber 30, 2023 Send the financial status reports to Beverly Smith at the address on page 2 of this award, and the performance reports to Miranda Hutten at the address on page 2 of this award. This is an award of Federal financial assistance. Prime and sub-recipients to this award are subject to the OMB guidance in subparts A through F of 2 CFR Part 200 as adopted and supplemented by the USDA in 2 CFR Part 400. Adoption by USDA of the OMB guidance in 2 CFR 400 gives regulatory effect to the OMB guidance in 2 CFR 200 where full text may be found. Electronic copies of the CFRs can be obtained at the following internet site: www.ecfr.gov. If you are unable to retrieve these regulations electronically, please contact your Grants and Agreements Office at 707-980-2967. The following administrative provisions apply to this award: OMB 0596-0217 Expiration Date: 11/30/2017 Rev. (12-13) Page 2 of 18 A.LEGAL AUTHORITY. CAL FIRE shall have the legal authority to enter into this award, and the institutional, managerial, and financial capability to ensure proper planning, management, and completion of the project, which includes funds sufficient to pay the non-Federal share of project costs, when applicable. B.PRINCIPAL CONTACTS. Individuals listed below are authorized to act in their respective areas for matters related to this award. Principal Cooperator Contacts: Cooperator Program Contact Cooperator Administrative Contact Walter Passmore State Urban Forester P.O. Box 944246 Sacramento, CA 94244-2460 Telephone: 916-214-5420 Email: Walter.Passmore@fire.ca.gov Parm Bains Manager, Grants Management Unit P.O. Box 944246 Sacramento, CA 94244-2460 Telephone: 916-894-9843 Email: Parm.Bains@fire.ca.gov Principal Forest Service Contacts: Forest Service Program Manager Contact Forest Service Administrative Contact Miranda Hutten Urban and Community Forestry Program Manager State & Private Forestry 1323 Club Drive Vallejo, CA 94592 Telephone: (707) 562-9025 Email: miranda.l.hutten@usda.gov Beverly Smith Grants Manager State & Private Forestry 1323 Club Drive Vallejo, CA 94592 Telephone: (707) 980-2967 Email: beverly.smith@usda.gov C.SYSTEM FOR AWARD MANAGEMENT REGISTRATION REQUIREMENT SAM). CAL FIRE shall maintain current information in the System for Award Management (SAM) until receipt of final payment. This requires review and update to the information at least annually after the initial registration, and more frequently if required by changes in information or award term(s). Additional information about registration procedures may be found at the SAM Internet site at www.sam.gov. D.ADVANCE AND REIMBURSABLE PAYMENTS – FINANCIAL ASSISTANCE. Advance and reimbursable payments are approved under this award. Only costs for those project activities approved in (1) the initial award, or (2) modifications thereto, are allowable. Requests for payment must be submitted on Standard Form 270 (SF- 270), Request for Advance or Reimbursement, and must be submitted no more than monthly. In order to approve a Request for Advance Payment or Reimbursement, the Forest Service shall review such requests to ensure advances or payments for Award Number: 23-DG-11052021-272 Page 3 of 18 reimbursement are in compliance and otherwise consistent with OMB, USDA, and Forest Service regulations. Advance payments must not exceed the minimum amount needed or no more than is needed for a 30-day period, whichever is less. If the Recipient receives an advance payment and subsequently requests an advance or reimbursement payment, then the request must clearly demonstrate that the previously advanced funds have been fully expended before the Forest Service can approve the request for payment. Any funds advanced, but not spent, upon expiration of this award must be returned to the Forest Service. The Program Manager reserves the right to request additional information prior to approving a payment. The invoice must be sent by one of three methods: Send a copy to: EMAIL (preferred): SM.FS.asc_ga@usda.gov FAX: 877-687-4894 POSTAL: Albuquerque Service Center Payments – Grants & Agreements 101B Sun Ave NE Albuquerque, NM 87109 E.INDIRECT COST RATES. The approved indirect cost rate at the time of execution is 12.16% as shown in the NICRA provided by the Cooperator. As new NICRAs are agreed to between CAL FIRE and their cognizant audit agency, the revised provisional or final rate(s) are automatically incorporated into this award, as appropriate, and must specify (1) the agreed upon rates, (2) the bases to which the rates apply, (3) the fiscal year for which the rates apply, and (4) the items treated as direct costs. The award obligation will not increase as a result of indirect cost rate increases. Updates to NICRAs will not affect the total funds available for this award unless documented in a formally executed modification. If the NICRA is for a provisional rate, CAL FIRE shall be reimbursed at the established provisional rate(s), subject to appropriate adjustment when the final rate(s) for the fiscal year are established. F.PRIOR WRITTEN APPROVAL. CAL FIRE shall obtain prior written approval pursuant to conditions set forth in 2 CFR 200.407. G.MODIFICATIONS. Modifications within the scope of this award must be made by mutual consent of the parties, by the issuance of a written modification signed and dated by all properly authorized signatory officials, prior to any changes being performed. Requests for modification should be made, in writing, at least 45 days prior Award Number: 23-DG-11052021-272 Page 4 of 18 to implementation of the requested change. The Forest Service is not obligated to fund any changes not properly approved in advance. H.PERIOD OF PERFORMANCE. This agreement is executed as of the date of the Forest Service signatory official signature. The end date, or expiration date is 06/30/2028. This instrument may be extended by a properly executed modification. See Modification Provision above. I.AUTHORIZED REPRESENTATIVES. By signature below, each party certifies that the individuals listed in this document as representatives of the individual parties are authorized to act in their respective areas for matters related to this award. In witness whereof the parties hereto have executed this award. MATTHEW REISCHMAN, Deputy Director, Resources Management, CAL FIRE Date SHERRY HAZELHURST, Director USDA Forest Service, State & Private Forestry, Region 5 Date The authority and the format of this award have been reviewed and approved for signature. JASON BUCKNER USDA Forest Service Grants Management Specialist Date SHERRY HAZELHURST Digitally signed by SHERRY HAZELHURST Date: 2023.08.02 16:12:15 -07'00' Award Number: 23-DG-11052021-272 Page 5 of 18 ATTACHMENT A: FOREST SERVICE AWARD PROVISIONS A. COLLABORATIVE ARRANGEMENTS. Where permitted by terms of the award and Federal law, CAL FIRE a may enter into collaborative arrangements with other organizations to jointly carry out activities with Forest Service funds available under this award. B. FOREST SERVICE LIABILITY TO THE RECIPIENT. The United States shall not be liable to CAL FIRE for any costs, damages, claims, liabilities, and judgments that arise in connection with the performance of work under this award, including damage to any property owned by CAL FIRE or any third party. C. NOTICES. Any notice given by the Forest Service or CAL FIRE will be sufficient only if in writing and delivered in person, mailed, or transmitted electronically by e- mail or fax, as follows: To the Forest Service Program Manager, at the address specified in the award. To CAL FIRE, at the address shown in the award or such other address designated within the award. Notices will be effective when delivered in accordance with this provision, or on the effective date of the notice, whichever is later. D. SUBAWARDS. Prior approval is required to issue subawards under this grant. The intent to subaward must be identified in the approved budget and scope of work and approved in the initial award or through subsequent modifications. Approval of each individual subaward is not required, however the cooperator must document that each sub-recipient does NOT have active exclusions in the System for Award Management sam.gov). The Cooperator must also ensure that they have evaluated each subrecipient’s risk in accordance with 2 CFR 200.332 (b). Any subrecipient under this award must be notified that they are subject to the OMB guidance in subparts A through F of 2 CFR Part 200, as adopted and supplemented by the USDA in 2 CFR Part 400. Any sub-award must follow the regulations found in 2 CFR 200.331 through .333. All subawards $30,000 or more must be reported at fsrs.gov in compliance with 2 CFR 170. See Attachment B for full text. E. FINANCIAL STATUS REPORTING. A Federal Financial Report, Standard Form SF- 425 (and Federal Financial Report Attachment, SF-425A, if required for reporting multiple awards), must be submitted quarterly. These reports are due 30 days after the reporting period ending March 31, June 30, September 30, and December 31. The final Award Number: 23-DG-11052021-272 Page 6 of 18 SF-425 (and SF-425A, if applicable) must be submitted either with the final payment request or no later than 120 days from the expiration date of the award. These forms may be found at https://www.grants.gov/web/grants/forms.html. F. PROGRAM PERFORMANCE REPORTS. The recipient shall perform all actions identified and funded in application/modification narratives within the performance period identified in award. In accordance with 2 CFR 200.301, reports must relate financial data to performance accomplishments of the federal award. CAL FIRE shall submit quarterly performance reports. These reports are due 30 days after the reporting period ending March 31, June 30, September 30, and December 31. The final performance report shall be submitted either with CAL FIRE’s final payment request, or separately, but not later than 120 days from the expiration date of the award. Additional pertinent information: Performance reports shall contain information on the following: A comparison of actual accomplishments to the goals established for the period. Where the output of the project can be readily expressed in numbers, a computation of the cost per unit of output, if applicable, Reason(s) for delay if established goals were not met, Changes planned, Budget status. G. NOTIFICATION. CAL FIRE shall immediately notify the Forest Service of developments that have a significant impact on the activities supported under this award. Also, notification must be given in case of problems, delays or adverse conditions that materially impair the ability to meet the objectives of the award. This notification must include a statement of the action taken or contemplated, and any assistance needed to resolve the situation. H. CHANGES IN KEY PERSONNEL. Any revision to key personnel identified in this award requires notification of the Forest Service Program Manager by email or letter. I. USE OF FOREST SERVICE INSIGNIA. In order for CAL FIRE to use the Forest Service insignia on any published media, such as a Web page, printed publication, or audiovisual production, permission must be granted by the Forest Service’s Office of Communications (Washington Office). A written request will be submitted by Forest Service, Program Manager, to the Office of Communications Assistant Director, Visual Information and Publishing Services prior to use of the insignia. The Forest Service Program Manager will notify CAL FIRE when permission is granted. J. FUNDING EQUIPMENT. Federal funding under this award is not available for reimbursement of CAL FIRE’s purchase of equipment. Equipment is defined as having Award Number: 23-DG-11052021-272 Page 7 of 18 a fair market value of $5,000 or more per unit and a useful life of over one year. Supplies are those items that are not equipment. K. PUBLIC NOTICES. It is Forest Service's policy to inform the public as fully as possible of its programs and activities. CAL FIRE is encouraged to give public notice of the receipt of this award and, from time to time, to announce progress and accomplishments. CAL FIRE may call on Forest Service's Office of Communication for advice regarding public notices. CAL FIRE is requested to provide copies of notices or announcements to the Forest Service Program Manager and to Forest Service's Office Communications as far in advance of release as possible. L. FOREST SERVICE ACKNOWLEDGED IN PUBLICATIONS, AUDIOVISUALS, AND ELECTRONIC MEDIA. CAL FIRE shall acknowledge Forest Service support in any publications, audiovisuals, and electronic media developed as a result of this award. Follow direction in USDA Supplemental 2 CFR 415.2. M. COPYRIGHTING. CAL FIRE is/are granted sole and exclusive right to copyright any publications developed as a result of this award. This includes the right to publish and vend throughout the world in any language and in all media and forms, in whole or in part, for the full term of copyright and all renewals thereof in accordance with this award. No original text or graphics produced and submitted by the Forest Service shall be copyrighted. The Forest Service reserves a royalty-free, nonexclusive, and irrevocable right to reproduce, publish, or otherwise use, and to authorize others to use the work for federal government purposes. This right shall be transferred to any sub-awards or subcontracts. This provision includes: The copyright in any work developed by CAL FIRE under this award. Any right of copyright to which CAL FIRE purchase(s) ownership with any federal contributions. N. NONDISCRIMINATION STATEMENT – PRINTED, ELECTRONIC, OR AUDIOVISUAL MATERIAL. CAL FIRE shall include the following statement, in full, in any printed, audiovisual material, or electronic media for public distribution developed or printed with any Federal funding. In accordance with Federal law and U.S. Department of Agriculture (USDA) civil rights regulations and policies, this institution is prohibited from discriminating on the basis of race, color, national origin, sex, age, disability, and reprisal or retaliation for prior civil rights activity. (Not all prohibited bases apply to all programs.) Award Number: 23-DG-11052021-272 Page 8 of 18 Program information may be made available in languages other than English. Persons with disabilities who require alternative means of communication for program information (e.g., Braille, large print, audiotape, and American Sign Language) should contact the responsible State or local Agency that administers the program or USDA’s TARGET Center at (202) 720-2600 (voice and TTY) or contact USDA through the Federal Relay Service at (800) 877-8339. To file a program discrimination complaint, a complainant should complete a Form AD-3027, USDA Program Discrimination Complaint Form, which can be obtained online at https://www.ocio.usda.gov/document/ad-3027, from any USDA office, by calling (866) 632-9992, or by writing a letter addressed to USDA. The letter must contain the complainant’s name, address, telephone number, and a written description of the alleged discriminatory action in sufficient detail to inform the Assistant Secretary for Civil Rights (ASCR) about the nature and date of an alleged civil rights violation. The completed AD-3027 form or letter must be submitted to USDA by: 1) Mail: U.S. Department of Agriculture, Office of the Assistant Secretary for Civil Rights, 1400 Independence Avenue SW, Washington, D.C. 20250-9410; o 2) Fax: (833) 256-1665 or (202) 690-7442; or 3) Email: program.intake@usda.gov. If the material is too small to permit the full Non-Discrimination Statement to be included, the material will, at a minimum, include the alternative statement: This institution is an equal opportunity provider.” O. DISPUTES. 1. Any dispute under this award shall be decided by the Signatory Official. The Signatory Official shall furnish CAL FIRE a written copy of the decision. 2. Decisions of the Signatory Official shall be final unless, within 30 days of receipt of the decision of the Signatory Official, CAL FIRE appeal(s) the decision to the Forest Service's Director, State & Private Forestry (SPF). Any appeal made under this provision shall be in writing and addressed to the Director, SPF, USDA, Forest Service, Washington, DC 20024. A copy of the appeal shall be concurrently furnished to the Signatory Official. 3. In order to facilitate review on the record by the Director, SPF, CAL FIRE shall be given an opportunity to submit written evidence in support of its appeal. No hearing will be provided. 4. A decision under this provision by the Director, SPF is final. 5. The final decision by the Director, SPF does not preclude CAL FIRE from pursuing remedies available under the law. Award Number: 23-DG-11052021-272 Page 9 of 18 P. AWARD CLOSEOUT. CAL FIRE must submit, no later than 120 calendar days after the end date of the period of performance, all financial, performance, and other reports as required by the terms and conditions of the Federal award. Any unobligated balance of cash advanced to CAL FIRE must be immediately refunded to the Forest Service, including any interest earned in accordance with 2 CFR 200.344(d). If this award is closed without audit, the Forest Service reserves the right to disallow and recover an appropriate amount after fully considering any recommended disallowances resulting from an audit which may be conducted later. Q. TERMINATION. This award may be terminated, in whole or part pursuant to 2 CFR 200.340. R. DEBARMENT AND SUSPENSION. CAL FIRE shall immediately inform the Forest Service if they or any of their principals are presently excluded, debarred, or suspended from entering into covered transactions with the federal government according to the terms of 2 CFR Part 180. Additionally, should CAL FIRE or any of their principals receive a transmittal letter or other official federal notice of debarment or suspension, then they shall notify the Forest Service without undue delay. This applies whether the exclusion, debarment, or suspension is voluntary or involuntary. The Recipient shall adhere to 2 CFR Part 180 Subpart C in regards to review of sub-recipients or contracts for debarment and suspension. All subrecipients and contractors must complete the form AD-1048, Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion, Lower Tier Covered Transactions. Blank forms are available electronically. Completed forms must be kept on file with the primary recipient. S. MEMBERS OF CONGRESS. Pursuant to 41 U.S.C. 22, no member of, or delegate to, Congress shall be admitted to any share or part of this award, or benefits that may arise therefrom, either directly or indirectly. T. TRAFFICKING IN PERSONS. 1. Provisions applicable to a Recipient that is a private entity. a. You as the Recipient, your employees, Subrecipients under this award, and Subrecipients’ employees may not: 1) Engage in severe forms of trafficking in persons during the period of time that the award is in effect; 2) Procure a commercial sex act during the period of time that the award is in effect; or Award Number: 23-DG-11052021-272 Page 10 of 18 3) Use forced labor in the performance of the award or subawards under the award. b. We as the Federal awarding agency may unilaterally terminate this award, without penalty, if you or a Subrecipient that is a private entity: 1) Is determined to have violated a prohibition in paragraph a.1 of this award term; or 2) Has an employee who is determined by the agency official authorized to terminate the award to have violated a prohibition in paragraph a.1 of this award term through conduct that is either: i. Associated with performance under this award; or ii. Imputed to you or the subrecipient using the standards and due process for imputing the conduct of an individual to an organization that are provided in 2 CFR part 180, ‘‘OMB Guidelines to Agencies on Government wide Debarment and Suspension Nonprocurement),’’. 2. Provision applicable to a Recipient other than a private entity. We as the Federal awarding agency may unilaterally terminate this award, without penalty, if a subrecipient that is a private entity: a. Is determined to have violated an applicable prohibition in paragraph a.1 of this award term; or b. Has an employee who is determined by the agency official authorized to terminate the award to have violated an applicable prohibition in paragraph a.1 of this award term through conduct that is either— 1) Associated with performance under this award; or 2) Imputed to the subrecipient using the standards and due process for imputing the conduct of an individual to an organization that are provided in 2 CFR part 180, ‘‘OMB Guidelines to Agencies on Governmentwide Debarment and Suspension (Nonprocurement),’’ 3. Provisions applicable to any recipient. a. You must inform us immediately of any information you receive from any source alleging a violation of a prohibition in paragraph a.1 of this award term. b. Our right to terminate unilaterally that is described in paragraph a.2 or b of this section: 1) Implements section 106(g) of the Trafficking Victims Protection Act of 2000 (TVPA), as amended (22 U.S.C. 7104(g)), and 2) Is in addition to all other remedies for noncompliance that are available to us under this award. c. You must include the requirements of paragraph a.1 of this award term in any subaward you make to a private entity. 4. Definitions. For purposes of this award term: a. ‘‘Employee’’ means either: 1) An individual employed by you or a subrecipient who is engaged in the Award Number: 23-DG-11052021-272 Page 11 of 18 performance of the project or program under this award; or 2) Another person engaged in the performance of the project or program under this award and not compensated by you including, but not limited to, a volunteer or individual whose services are contributed by a third party as an in-kind contribution toward cost sharing or matching requirements. b. ‘‘Forced labor’’ means labor obtained by any of the following methods: the recruitment, harboring, transportation, provision, or obtaining of a person for labor or services, through the use of force, fraud, or coercion for the purpose of subjection to involuntary servitude, peonage, debt bondage, or slavery. c. ‘‘Private entity’’: 1) Means any entity other than a State, local government, Indian tribe, or foreign public entity, as those terms are defined in 2 CFR 175.25. 2) Includes: i. A nonprofit organization, including any nonprofit institution of higher education, hospital, or tribal organization other than one included in the definition of Indian tribe at 2 CFR 175.25(b). ii. A for-profit organization. d. ‘‘Severe forms of trafficking in persons,’’ ‘‘commercial sex act,’’ and coercion’’ have the meanings given at section 103 of the TVPA, as amended 22 U.S.C. 7102). U. DRUG-FREE WORKPLACE. 1. CAL FIRE agree(s) that it will publish a drug-free workplace statement and provide a copy to each employee who will be engaged in the performance of any project/program that receives federal funding. The statement must a. Tell the employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in its workplace; b. Specify the actions CAL FIRE will take against employees for violating that prohibition; and c. Let each employee know that, as a condition of employment under any award, the employee: 1) Shall abide by the terms of the statement, and 2) Shall notify CAL FIRE in writing if they are convicted for a violation of a criminal drug statute occurring in the workplace, and shall do so no more than 5 calendar days after the conviction. 2. CAL FIRE agree(s) that it will establish an ongoing drug-free awareness program to inform employees about a. The dangers of drug abuse in the workplace; b. The established policy of maintaining a drug-free workplace; c. Any available drug counseling, rehabilitation and employee assistance programs; and d. The penalties that you may impose upon them for drug abuse violations occurring in the workplace. Award Number: 23-DG-11052021-272 Page 12 of 18 3. Without the Program Manager’s expressed written approval, the policy statement and program must be in place as soon as possible, no later than the 30 days after the effective date of this instrument, or the completion date of this award, whichever occurs first. 4. CAL FIRE agrees to immediately notify the Program Manager if an employee is convicted of a drug violation in the workplace. The notification must be in writing, identify the employee’s position title, the award number of each award on which the employee worked. The notification must be sent to the Program Manager within 10 calendar days after CAL FIRE learns of the conviction. 5. Within 30 calendar days of learning about an employee’s conviction, CAL FIRE must either a. Take appropriate personnel action against the employee, up to and including termination, consistent with the requirements of the Rehabilitation Act of 1973 29 USC 794), as amended, or b. Require the employee to participate satisfactorily in a drug abuse assistance or rehabilitation program approved for these purposes by a Federal, State or local health, law enforcement, or other appropriate agency. V. PROHIBITION AGAINST USING FUNDS WITH ENTITIES THAT REQUIRE CERTAIN INTERNAL CONFIDENTIALITY AGREEMENTS. 1. The recipient may not require its employees, contractors, or subrecipients seeking to report fraud, waste, or abuse to sign or comply with internal confidentiality agreements or statements prohibiting or otherwise restricting them from lawfully reporting that waste, fraud, or abuse to a designated investigative or law enforcement representative of a Federal department or agency authorized to receive such information. 2. The recipient must notify its employees, contractors, or subrecipients that the prohibitions and restrictions of any internal confidentiality agreements inconsistent with paragraph (1) of this award provision are no longer in effect. 3. The prohibition in paragraph (1) of this award provision does not contravene requirements applicable to any other form issued by a Federal department or agency governing the nondisclosure of classified information. 4. If the Government determines that the recipient is not in compliance with this award provision, it; a. Will prohibit the recipient’s use of funds under this award in accordance with sections 743, 744 of Division E of the Consolidated Appropriations Act, 2016, Pub. L. 114-113) or any successor provision of law; and b. May pursue other remedies available for the recipient’s material failure to comply with award terms and conditions. W. ELIGIBLE WORKERS. CAL FIRE shall ensure that all employees complete the I-9 form to certify that they are eligible for lawful employment under the Immigration and Award Number: 23-DG-11052021-272 Page 13 of 18 Nationality Act (8 U.S.C. 1324(a)). CAL FIRE shall comply with regulations regarding certification and retention of the completed forms. These requirements also apply to any contract or supplemental instruments awarded under this award. X. FREEDOM OF INFORMATION ACT (FOIA). Public access to award or agreement records must not be limited, except when such records must be kept confidential and would have been exempted from disclosure pursuant to Freedom of Information regulations (5 U.S.C. 552). Requests for research data are subject to 2 CFR 315(e). Public access to culturally sensitive data and information of Federally-recognized Tribes may also be explicitly limited by P.L. 110-234, Title VIII Subtitle B §8106 2009 Farm Bill). Y. TEXT MESSAGING WHILE DRIVING. In accordance with Executive Order (EO) 13513, “Federal Leadership on Reducing Text Messaging While Driving,” any and all text messaging by Federal employees is banned: a) while driving a Government owned vehicle (GOV) or driving a privately owned vehicle (POV) while on official Government business; or b) using any electronic equipment supplied by the Government when driving any vehicle at any time. All Cooperators, their Employees, Volunteers, and Contractors are encouraged to adopt and enforce policies that ban text messaging when driving company owned, leased or rented vehicles, POVs or GOVs when driving while on official Government business or when performing any work for or on behalf of the Government. Z. PROMOTING FREE SPEECH AND RELIGIOUS FREEDOM. As a recipient of USDA financial assistance, you will comply with the following: 1. Do not discriminate against applicants for sub-grants on the basis of their religious character. 2. 7 Code of Federal Regulations (CFR) part 16.3(a), Rights of Religious Organizations. 3. Statutory and National policy requirements, including those prohibiting discrimination and those described in Executive Order 13798 promoting free speech and religious freedom, 2 CFR 200.300. AA. PROHIBITION ON CERTAIN TELECOMMUNICATIONS AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT. The cooperator (including subrecipients) is responsible for compliance with the prohibition on certain telecommunications and video surveillance services or equipment identified in 2 CFR 200.216. See Public Law 115-232, Section 889 for additional information. In accordance with 2 CFR 200.216, the grantee (including subrecipients) is prohibited from obligating or expending loan or grant funds for covered telecommunications equipment or services to: 1) procure or obtain, extend or renew a contract to procure or obtain; 2) enter into a contract (or extend or renew a contract) to procure; or 3) obtain the equipment, services or systems. Award Number: 23-DG-11052021-272 Page 14 of 18 BB. DAVIS BACON WAGES FOR CONSTRUCTION. Following the requirement in Section 41101 of the Bipartisan Infrastructure Law, P.L. 117-58, Davis-Bacon wage rates must be applied for all laborers and mechanics employed by contractors or subcontractors in the performance of construction, alteration, or repair work on a project assisted in whole or in part by funding made available under this Act. Laborers and mechanics shall be paid wages at rates not less than those prevailing on similar projects in the locality, as determined by the Secretary of Labor in accordance with subchapter IV of chapter 31 of title 40, United States Code (commonly referred to as the ‘‘Davis-Bacon Act’’). ATTACHMENT B: 2 CFR PART 170 Appendix A to Part 170—Award Term I. Reporting Subawards and Executive Compensation a. Reporting of first-tier subawards. 1. Applicability. Unless you are exempt as provided in paragraph d. of this award term, you must report each action that equals or exceeds $30,000 in Federal funds for a subaward to a non-Federal entity or Federal agency (see definitions in paragraph e. of this award term). 2. Where and when to report. i. The non-Federal entity or Federal agency must report each obligating action described in paragraph a.1. of this award term to http://www.fsrs.gov. ii. For subaward information, report no later than the end of the month following the month in which the obligation was made. (For example, if the obligation was made on November 7, 2010, the obligation must be reported by no later than December 31, 2010.) 3. What to report. You must report the information about each obligating action that the submission instructions posted at http://www.fsrs.gov specify. b. Reporting total compensation of recipient executives for non-Federal entities. 1. Applicability and what to report. You must report total compensation for each of your five most highly compensated executives for the preceding completed fiscal year, if— i. The total Federal funding authorized to date under this Federal award equals or exceeds $30,000 as defined in 2 CFR 170.320; ii. in the preceding fiscal year, you received— A) 80 percent or more of your annual gross revenues from Federal procurement contracts (and subcontracts) and Federal financial assistance subject to the Transparency Act, as defined at 2 CFR 170.320 (and subawards), and B) $25,000,000 or more in annual gross revenues from Federal procurement contracts (and subcontracts) and Federal financial assistance subject to the Transparency Act, as defined at 2 CFR 170.320 (and subawards); and, iii. The public does not have access to information about the compensation of the executives through periodic reports filed under section 13(a) or 15(d) of the Securities Exchange Act of 1934 (15 U.S.C. 78m(a), 78o(d)) or section 6104 of the Internal Award Number: 23-DG-11052021-272 Page 15 of 18 Revenue Code of 1986. (To determine if the public has access to the compensation information, see the U.S. Security and Exchange Commission total compensation filings at http://www.sec.gov/answers/execomp.htm.) 2. Where and when to report. You must report executive total compensation described in paragraph b.1. of this award term: i. As part of your registration profile at https://www.sam.gov. ii. By the end of the month following the month in which this award is made, and annually thereafter. c. Reporting of Total Compensation of Subrecipient Executives. 1. Applicability and what to report. Unless you are exempt as provided in paragraph d. of this award term, for each first-tier non-Federal entity subrecipient under this award, you shall report the names and total compensation of each of the subrecipient’s five most highly compensated executives for the subrecipient’s preceding completed fiscal year, if— i. in the subrecipient’s preceding fiscal year, the subrecipient received— A) 80 percent or more of its annual gross revenues from Federal procurement contracts (and subcontracts) and Federal financial assistance subject to the Transparency Act, as defined at 2 CFR 170.320 (and subawards) and, B) $25,000,000 or more in annual gross revenues from Federal procurement contracts (and subcontracts), and Federal financial assistance subject to the Transparency Act (and subawards); and ii. The public does not have access to information about the compensation of the executives through periodic reports filed under section 13(a) or 15(d) of the Securities Exchange Act of 1934 (15 U.S.C. 78m(a), 78o(d)) or section 6104 of the Internal Revenue Code of 1986. (To determine if the public has access to the compensation information, see the U.S. Security and Exchange Commission total compensation filings at http://www.sec.gov/answers/execomp.htm.) 2. Where and when to report. You must report subrecipient executive total compensation described in paragraph c.1. of this award term: i. To the recipient. ii. By the end of the month following the month during which you make the subaward. For example, if a subaward is obligated on any date during the month of October of a given year (i.e., between October 1 and 31), you must report any required compensation information of the subrecipient by November 30 of that year. d. Exemptions. If, in the previous tax year, you had gross income, from all sources, under $300,000, you are exempt from the requirements to report: i. Subawards, and ii. The total compensation of the five most highly compensated executives of any subrecipient. e. Definitions. For purposes of this award term: 1. Federal Agency means a Federal agency as defined at 5 U.S.C. 551(1) and further clarified by 5 U.S.C. 552(f). 2. Non-Federal entity means all of the following, as defined in 2 CFR part 25: i. A Governmental organization, which is a State, local government, or Indian tribe; ii. A foreign public entity; Award Number: 23-DG-11052021-272 Page 16 of 18 iii. A domestic or foreign nonprofit organization; and, iv. A domestic or foreign for-profit organization 3. Executive means officers, managing partners, or any other employees in management positions. 4. Subaward: i. This term means a legal instrument to provide support for the performance of any portion of the substantive project or program for which you received this award and that you as the recipient award to an eligible subrecipient. ii. The term does not include your procurement of property and services needed to carry out the project or program (for further explanation, see 2 CFR 200.331). iii. A subaward may be provided through any legal agreement, including an agreement that you or a subrecipient considers a contract. 5. Subrecipient means a non-Federal entity or Federal agency that: i. Receives a subaward from you (the recipient) under this award; and ii. Is accountable to you for the use of the Federal funds provided by the subaward. 6. Total compensation means the cash and noncash dollar value earned by the executive during the recipient’s or subrecipient’s preceding fiscal year and includes the following for more information see 17 CFR 229.402(c)(2)). END OF ATTACHMENT B: 2 CFR PART 170 Award Number: 23-DG-11052021-272 Page 17 of 18 ATTACHMENT C: WHISTLEBLOWER NOTICE Whistleblowers perform an important service to USDA and the public when they come forward with what they reasonably believe to be evidence of wrongdoing. They should never be subject to reprisal for doing so. Federal law protects federal employees as well as personal services contractors and employees of Federal contractors, subcontractors, grantees, and subgrantees against reprisal for whistleblowing. USDA bears the responsibility to ensure that nothing in a non-disclosure agreement which a contractor, subcontractor, grantee, or subgrantee requires their employees to sign should be interpreted as limiting their ability to provide information to the Office of Inspector General (OIG). 41 U.S.C. § 4712 requires the head of each executive agency to ensure that its contractors inform their workers in writing of the rights and remedies under the statute. Accordingly, it is illegal for a personal services contractor or an employee of a Federal contractor, subcontractor, grantee, or subgrantee to be discharged, demoted, or otherwise discriminated against for making a protected whistleblower disclosure. In this context, these categories of individuals are whistleblowers who disclose information that the individual reasonably believes is evidence of one of the following: Gross mismanagement of a Federal contract or grant; A gross waste of Federal funds; An abuse of authority relating to a Federal contract or grant; A substantial and specific danger to public health or safety; or A violation of law, rule, or regulation related to a Federal contract (including the competition for or negotiation of a contract) or grant. To be protected under 41 U.S.C. § 4712, the disclosure must be made to one of the following: A Member of Congress, or a representative of a committee of Congress; The OIG; The Government Accountability Office (GAO); A Federal employee responsible for contract or grant oversight or management at USDA; An otherwise authorized official at USDA or other law enforcement agency; A court or grand jury; or A management official or other employee of the contractor, subcontractor, or grantee who has the responsibility to investigate, discover, or address misconduct. Under 41 U.S.C. § 4712, personal services contractors as well as employees of contractors, subcontractors, grantees, or subgrantees may file a complaint with OIG, who will investigate the matter unless they determine that the complaint is frivolous, fails to allege a violation of the prohibition against whistleblower reprisal, or has been addressed in another proceeding. OIG’s investigation is then presented to the head of the executive agency who evaluates the facts of the investigation and can order the contractor, subcontractor, grantee, or subgrantee Award Number: 23-DG-11052021-272 Page 18 of 18 to take remedial action, such as reinstatement or back pay. Federal Acquisition Regulation (FAR) Subpart 3.903, Whistleblower Protections for Contractor Employees, Policy, prohibits government contractors from retaliating against a contract worker for making a protected disclosure related to the contract. FAR Subpart 3.909-1 prohibits the Government from using funds for a contract with an entity that requires its employees or subcontractors to sign internal confidentiality statements prohibiting or restricting disclosures of fraud, waste, or abuse to designated persons. This prohibition does not contravene agreements pertaining to classified information. The regulation also requires contracting officers to insert FAR clause 52.203-17, Contractor Employee Whistleblower Rights and Requirement to Inform Employees of Whistleblower Rights, in all solicitations and contracts that exceed the Simplified Acquisition Threshold as defined in FAR Subpart 3.908. This clause requires notification to contractor employees that they are subject to the whistleblower rights and remedies referenced in 41 U.S.C. § 4712. In order to make a complaint alleging any of the violations mentioned above, one should complete the OIG Hotline form located at: https://www.usda.gov/oig/hotline. For additional information, they may also visit the WPC’s webpage at: https://www.usda.gov/oig/wpc or they may directly contact the WPC at OIGWPC@oig.usda.gov. ATTACHMENT B Project Application Applications: Blake Adams Please read through the IRA Grant Guidelines thoroughly before submitting the application. Applicants must answer all required questions which are identified with asterisks (*). Other questions are either optional or may not apply to all grant types. Grant applications are due May 30, 2024, by 5:00 PM PDT. Note: Additional help text for some questions can be found under the text boxes. Grant Type Please select the grant type you are applying for. Urban Forest Expansion & Improvement Applicant Information Profile cmoffice@cityofukiah.com Primary Project Contact (First and Last Name) Blake Adams Organization City of Ukiah Title Chief Resilience Officer Email badams@cityofukiah.com Phone Number 707-463-6752 Secondary Project Contact First and Last Name Neil Davis Organization City of Ukiah Title Community Services Director Email ndavis@cityofukiah.com Phone Number 707-467-5764 Organization Information Organization Name City of Ukiah Organization Legal Address 300 Seminary Ave City Ukiah State CA Zip Code 95482 Organization Website cityofukiah.com Congressional District 2nd Congressional District of California Please use My Congressional District link to determine your district. Authorized Representative/Signatory First and Last Name Sage Sangiacomo Title City Manager Email ssangiacomo@cityofukiah.com Phone Number 7074636221 Business, Finance, or Accounting Representative First and Last Name Daniel Buffalo Title Finance Director Email dbuffalo@cityofukiah.com Phone Number 7074636220 Did your agency receive a National Inflation Reduction Act grant award from the USDA Forest Service Urban and Community Forestry Program in 2023? No If yes, please include the award amount and a brief project description. Project Eligibility Please select which of the following describes your organization. Eligible applicants include California cities, counties, qualifying districts, Federally Recognized Tribal Nations, Tribal affiliated nonprofits, and/or nonprofit organizations qualified under Section 501(c)(3) of the Internal Revenue Code. City, County, or Qualifying District Upload IRS Determination Letter of 501(c)(3) status, if applicable Describe how your project meets grant eligibility requirements by serving priority populations of disadvantaged and/or low- income communities or households The City of Ukiah is a socially vulnerable community facing elevated risks for climate hazards including extreme drought, urban heat, riparian flooding, poor air quality, and wildfire. Census tracts 6045011600 and 6045011500 have been identified by California Climate Investments as Priority Populations (2023) for their low-income status. Combined these two tracts will comprise the contiguous project area. CalEnviroScreen 4.0 results show that these populations suffer from an asthma rate higher than 86% of census tracts in California. Flood mapping shows a significant portion of the community residing within the 100-year and 500-year flood plain. The Mendocino County Climate Vulnerability Assessment Report cites extreme heat as a severe vulnerability for several of Ukiah’s vulnerable populations. CAL FIRE (Region 5, 2018) estimated forest canopy coverage for these census tracts at 15.42% and 13.97%. iTree Canopy results validate these findings demonstrating that only 14% of the total project area being covered by “tree/ shrub”. The City of Ukiah understands the need for investment in these vulnerable communities to prepare for climate hazards and to build greater equity and resilience. The City of Ukiah Climate Resilient Forests project will increase the equitable access to urban tree canopy within these two disadvantaged and low-income communities thereby strengthening the entire city’s resilience to climate change. The project will feature a robust six-month community engagement program to ensure activities will deliver 100% of the project benefits to disadvantaged or low-income communities by providing community members opportunities to co-develop the project in tandem with the City. Upload proof that the project area, population, or community served through this project is identified as a priority population, disadvantaged and/or low-income per one of the tools listed on page 11 of the IRA Grant Guidelines California Climate Investments Priority Populations 2023 Census Tracts.pdf Project Introduction Project Title City of Ukiah Climate Resilient Forests Project Brief Project Description The City of Ukiah Climate Resilient Forests project will develop a climate-resilient urban forest canopy by planting trees and vegetation adapted to changing climate conditions. This project supports the City’s goal to maintain and enhance the urban forest to create a sense of urban space and cohesiveness with the surrounding natural environment. The project will reduce greenhouse gas (GHG) emissions, sequester carbon, reduce urban heat, mitigate flood risk, improve air quality, provide equitable access and connectivity to green space and natural resources, and increase the adaptive capacity of the City’s most vulnerable communities. Through an integrated community engagement process, the City will engage directly with these two climate-vulnerable populations to co-develop a multi-year project that addresses the community’s needs and maximizes climate benefits and co-benefits. The project will result in a highly diverse, climate-adapted urban forest canopy comprised of over 700 newly established trees that will provide equitable access and connectivity to green space and natural resources to the City’s most vulnerable communities. The project will employ nature-based solutions that support the City’s 2040 General Plan goal to create a more climate resilient community that is prepared for, responsive to, and recoverable from hazards created or made worse by climate change. The project will indirectly support the development of updated Tree Management Guidelines, a new Tree Protection Ordinance, and an Urban Forest Master Plan. Total Grant Funding Requested (CAL FIRE Share) 1,399,895.00 What is your primary source of technical advice? Larry Costello PhD Oracle Oak LLC. Owner larrycostello@me.com 415)-225-5567 Dr. Costello is the author of Oaks in the Urban Landscape and will provide assistance in obtaining, interpreting, and utilizing current research and best practices in the development of urban forests. Michael Jones, PhD. University of CA Agriculture & Natural Resources, Forestry Advisor mjones@ucanr.edu 707)-463-4495 As the forestry Advisor for Mendocino County, Dr. Jones will be available to advise on a wide range of urban forestry issues. Jim Xerogeanes, MS Sanhedrin Chapter CNPS, Mendocino College of Horticulture Director (Retired) jimxflora@gmail.com 707)-972-3139 Mr. Xerogeanes will provide technical assistance on plant nursery establishment and maintenance, and the propagation of plants. Jen Ridell PhD. Sanhedrin Chapter CNPS jenariddell@gmail.com 602)-326-3142 Jen Riddell teaches ecology through the UC Extension CA Naturalist Program. She will provide technical assistance with plant selection and incorporating citizen science in the program with volunteers. Andrea Davis, MS Wild Rose Ecodesigns, Owner wrecodesign@gmail.com 707)-272-8831 Qualifications: ReScape Landscape Design and Landscape Maintenance Certifications; Stormwater Management and Landscape Design; Qualified Water Efficient Landscaper; Rainwater Management and Collection; Ms. Davis will provide technical assistance in plant/site co-location considerations, plant propagation and planting, and gravity fed irrigation. Joe Scriven, MS MCRCD, Assistant Executive Director joe.scriven@mcrcd.org 707)-462-3664 x104 Joe earned his master’s degree in fisheries from Humboldt State University. He is a Qualified Water Efficient Landscaper, certified through the US EPA WaterSense Program. Mr Scriven will advise on the wise use of water and riparian habitat protection and restoration. Partner Information List the primary partners, including full name, organization, title, email, and phone number of key representatives supporting the project. Briefly describe the project tasks/activities each partner will be involved with. The primary partners for this project will include UC Davis Professor Dr. Larry Costello, UC Davis Forestry Advisor Dr. Michael Jones, the Mendocino County Resource Conservation District, the Sanhedrin Chapter of the California Native Plant Society (Sanhedrin CNPS), North Coast Opportunities Inc., and the Ukiah Valley Trail Group. Dr. Larry Costello is Professor Emeritus at UCDavis and author of Oaks in the Urban Landscape. He owns and operates Oracle Oak Nursery in Hopland, Ca, and has agreed to volunteer his time as a technical advisor throughout this project. His nursery is also a potential source for locally- sourced, climate adapted 15-gallon valley oaks (in bulk) on a contract basis as needed. His expertise and direct knowledge of oaks in an urban context will be leveraged to ensure project success. Dr. Michael Jones is currently serving as the Forestry Advisor for the University of California Cooperative Extension for Mendocino and Lake Counties. Dr. Jones states “My experience in forest health and management have given me the skills to be of service to landowners and managers who want to implement good forest stewardship practices that help create healthy and sustainable forests.” Along with Dr. Costello, Dr. Jones will provide valuable technical support and expertise. The Mendocino County Resource Conservation District (MCRCD) has committed to providing technical assistance and expertise. MCRCD works with communities to voluntarily conserve, protect, and restore natural resources in a landscape that supports agriculture, timberland, wild lands, and urban areas. They provide technical assistance, educational programs, and monitoring and assessment services to landowners. The MCRCD consists of a seventeen member staff including biologists who will support this project by reviewing and advising on plant selection, propagation, monitoring procedures, and plant maintenance. The Sanhedrin CNPS is Ukiah’s local chapter of the CA Native Plant Society and they have committed to providing technical support and, as available, will donate surplus plants. The primary advisors will include Jen Ridell, PH.D, Andrea Davis, MS, and Jim Xerogeanes, MS. Their combined knowledge and extensive experience with local plants and identifying appropriate planting locations will be invaluable. The City of Ukiah has worked with this team in the past to improve a Native Plant Nursery that is located at the City’s Observatory Park. This plant nursery will be used in support of the project to propagate and store plants awaiting planting. The City has partnered with Sanhedrin CNPS on multiple projects and appreciates the help they provide in assuring hyper-locally sourced native stock. North Coast Opportunities Inc. (NCO) is our community’s Community Action Agency. The City of Ukiah and NCO have collaborated on countless projects. NCO’s Civic Engagement arm includes, Redwood Region Rise, Ukiah Vecinos en Accion, and the NCO Volunteer Network. Community engagement experts at NCO will assist in co-developing a community education, outreach, and engagement plan with a strong focus on equity and reaching disadvantaged, low-income, and/or disinvested populations. Staff from the NCO Volunteer Network will assist in recruiting appropriate volunteers and provide technical assistance in volunteer management. Ukiah Vecinos en Accion will provide Spanish translation services. The Ukiah Valley Trail Group (UVTG), with over 18 years of service to the community, has been a key partner in most, if not all, of the planting projects that have been completed along the Ukiah section of the Great Redwood Trail. The UVTG will provide trained crew leaders and help to publicize, recruit, lead, and report on volunteer workdays. Altogether, the City of Ukiah Climate Resilient Forests project will find success through the diverse perspectives and expertise provided by these identified community partners. However, the City will not shy away from seeking out additional project partners or experts as this project evolves. The County of Mendocino, although not identified as a project partner, will undoubtedly be critical to ensuring the goals of this project are aligned with those of the broader community. To this end, the City plans to communicate regularly and meet on a quarterly basis with County staff. Lastly, the City has just recently hired its Chief Resilience Officer (CRO) who is tasked with co-developing a robust climate action, and adaptation and resilience strategy. The City’s CRO will engage with the City’s assigned CAL FIRE Regional Urban Forester, Tanner Mar, as well as the CAL FIRE Senior Partnership and Equity Coordinator, Emily Webb on this project during its development and implementation. Upload signed letters of commitment from all primary partner organizations. Letters of Comittment - Cal FIRE Urban Forestry Grant Revised 1.3.25.pdf Project Information Project Background Public interest for forestry issues has always been high for residents of the City of Ukiah, which is tied to the economic and cultural significance of trees in the area. Set within the Ukiah Valley, the city is bordered to the west by a heavily forested wildland known as the western hills, while the interface on the eastern border is primarily agricultural land that transitions into a forested eastern hillside. Historically, the local economy has relied on the harvesting of lumber and the farming of pear and walnut trees. In addition to agriculture, Ukiah residents take great pride in their urban trees and have developed a Heritage Tree program to showcase urban specimens within the city. This program is complemented by grade school field trips on or near Arbor Day to tour many of the beautiful trees. Another demonstration of the cultural importance of trees to our community can be found in the Valley Oak, Quercus lobata, which is a true California endemic only found in the Ukiah Valley and which is proudly featured on the City of Ukiah’s seal. There were two devastating wildfires in 2018 and 2020 that significantly impacted Mendocino County. Following those catastrophic events was a response to begin fire hardening of electrical distribution lines, including undergrounding when possible and removing/thinning trees and brush to mitigate wildfire risk. These activities, combined with the City's resolution for urgent climate action, have re-ignited the public’s interest of and support for enhanced urban tree management within and around the city. In June 2022 the City Council adopted a resolution declaring that a climate emergency now exists within the City of Ukiah and that climate change threatens humanity and the natural and built environments. This resolution calls for the City to reduce urban heat effects, continue developing the City's Tree Management Guidelines to cool streets with trees while prioritizing shade equity in neighborhoods and exploring opportunities to better protect existing trees inside the city limits with focused efforts to strengthen oak trees. In December 2022, the City of Ukiah released its 2040 General Plan which includes an implementation measure to prepare an Urban Forest Master Plan that includes the types of trees appropriate for Ukiah and locations where the city would receive the greatest benefits of new trees. In addition, per the 2040 General Plan, the City shall review its Tree Management Guidelines and study the feasibility of preparing a Tree Protection Ordinance. The city requires a significant number of additional trees, especially within its most severely disadvantaged neighborhoods such as the Wagonseller, Oak Manor, and East neighborhoods. If awarded, 100% of the funding through this project will benefit these areas. Thereby, improving these communities’ urban tree canopy cover of 14% by planting 722 trees and removing impervious surfaces which will directly benefit these vulnerable communities through enhanced shading/cooling to reduce urban heat effect and improved air quality. Project Goals The primary goals of the City of Ukiah Climate Resilient Forests project are to: 1) Engage directly with the City’s underserved and disinvested communities to better understand community needs and priorities, and to co-develop equitable strategies for building resilience; 2) Conduct education and outreach to residents, tribes, schools, nonprofits, and businesses to improve their understanding of the benefits and importance of trees from a climate action and resilience perspective; 3) Increase the number of trees and the overall size of the tree canopy in the City of Ukiah urban forest so as to improve air quality, reduce urban heat effects, increase shade, remove/replace impervious surfaces with a mixture of trees, vegetation, and cool pavement surfaces, and reduce greenhouse gas emissions; 4) Maximize carbon sequestration in urban trees, vegetation, and soils; 5) Expand the city’s tree nursery program to ensure long-term sustainability and resilience; 6) Provide benefits to residents of disadvantaged neighborhoods, including improved health and quality of life, educational opportunities, home energy savings, and reduced effects from pollution; and 7) Implement and validate climate-smart forestry practices for incorporation into the City’s Approved Tree List, Tree Management Guidelines, Urban Forest Management Plan, and Tree Protection Ordinance. The City of Ukiah Climate Resilient Forests project has been carefully designed to ensure attainment of established climate adaptation goals and implementation of strategies contained within the EPA Climate Adaptation Action Plan (2021), Draft California Climate Adaptation Strategy (2024), California’s Nature-Based Solutions Climate Targets, California’s Wildfire and Forest Resilience Action Plan, Protecting Californians From Extreme Heat: A State Action Plan to Build Community Resilience, and the Mendocino Multi-Jurisdiction Hazard Mitigation Plan. Specifically, this project will 8) Support community-centered implementation of climate action strategies that help to achieve carbon neutrality by 2045; 9) Support climate adaptation and resilience strategies that protect people and nature from climate risks, build physical, social, and natural resilience to future climate- driven disasters; and 10) Protect public health and safety and achieving greater equity and economic prosperity across the community. The City of Ukiah Climate Resilient Forests project aligns with the requirements and priorities of the CAL FIRE Urban & Community Forestry grant program by 11) Planting trees in severely disadvantaged areas, especially the City’s Wagonseller, Oak Manor, and East neighborhoods; 12) Engaging and educating community residents and businesses; 13) Developing and implementing urban forest management activities to reduce greenhouse gases, and 14) Increasing the City's urban tree count and tree canopy. Therefore, the project aligns with the mission of the CAL FIRE Urban & Community Forestry Program to advance the development of sustainable urban and community forests in California through the expansion and improvement of tree planting and management activities in disadvantaged and low-income communities. Project Objectives The project will achieve its stated goals to plant as many trees as possible to enhance the City’s urban tree canopy to the benefit of disadvantaged and low-income populations by, 1) planting trees on City-owned property within identified project sites and filling gaps in the existing tree canopy along the public right-of-way, and 2) enabling the community to plant trees on private property directly through non-competitive mini-grants and indirectly through community education and engagement activities. The City will develop two community-centered programs that benefit disadvantaged and low-income households and small businesses,1) Ditch Your Lawns and 2) Cool Parking Lots. For #1, the City will directly provide qualifying households with supplies, tools, and education required to replace grass lawns with drought resistant landscaping and a tree for a total program budget of $50,000. To achieve objective #2, the City will offer $75,000 in non-competitive mini-grants across the small business community that enables business owners to convert/replace impervious surface with trees and vegetation. The project will achieve its stated goals across three phases. During Phase 1: Planning & Development, the City will engage with the community, local advocacy groups, non-profits, leaders, and partners to co-develop the community engagement strategy employed during Phase 2. During Phase 2: Community Engagement, the City shall host a six-month long education and outreach campaign to solicit more valuable feedback and input as to where in the City would trees provide the most benefit to the community, while building awareness for the importance of trees in the urban environment. During Phase 3: Implementation, the City will host at least 24 community planting events. The project will ensure 100% of the project benefit goes towards disadvantaged, low-income, disinvested, and tribal populations by engaging with these communities directly throughout the course of the project to ensure project activities are aligned with community needs and priorities. The project will achieve it stated climate action, adaptation, and resilience goals by 1) selecting climate adapted, native and endemic tree and plant species, 2) promoting healthy soils that maximize carbon storage potential through the utilization of compost, mulch, and biochar (to the extent possible), 3) following the City’s Tree Management Guidelines and Native Species List to select the most-appropriate tree for each location, 4) expanding the tree list to include currently emerging evidence based climate-ready trees 5) planting a highly diverse mix of tree and plant species to maximize co-benefits, 6) remove low-albedo impervious surfaces such as concrete along the public right-of-way and underutilized parking lots to be replaced with trees and vegetation, and 7) using recycled water and efficient irrigation systems for all trees and vegetation planted through this grant. The project will achieve the goals of the grant to create economic opportunities and benefits for disadvantaged and low-income populations, including small businesses located within priority populations. While the City, by law, cannot give preferential or favorable treatment to any individual business, the City can spur economic growth broadly by providing subsidies, supplies, and labor for small businesses through this project’s non- competitive mini-grant program. This approach will also maximize the potential return-on-investment of the project, reducing overhead costs for City staff and operations should the agency have attempted to do the project outside of the grant. In turn, the City will establish cost-control measures to ensure project success from a budgetary perspective. The City will utilize local preference procurement policies to source materials and supplies from local sources whenever possible. s. This will be accomplished by working with our project partners, like Oracle Oak Nursery for trees and the Ukiah Valley Trail Group for labor. The project will achieve its stated goals to benefit the long-term management and resiliency of the urban tree canopy within the City of Ukiah by, indirectly, supporting the update for 1) the Approved Tree List, 2) the Tree Management Guidelines, and the development of 3) the Urban Forest Management Plan, and 4) Tree Protection Ordinance. The City will leverage the findings, lessons learned, and results from this project to the benefit of long-term tree canopy planning and management. The project will achieve the goal to enhance existing parks, trails, wildlife and riparian habitat, and green space while also establishing greater linkage and connectivity across underserved populations. To achieve this, the City shall also focus tree planting efforts within/along trails and greenways to establish greater connectivity for communities to access key infrastructure, business districts, community centers, schools, and parks. These efforts will improve the walkability and bikeability scores of the City in alignment with sustainable neighborhood development practices. Project Scope of Work The City of Ukiah Climate Resilient Forests project includes three core initiatives: a city-led tree planting program, two community assistance programs, and an education and outreach campaign. The project will be guided and managed by the City of Ukiah’s Community Services Department, with assistance from Community Development (Planning), Public Works, Finance Department, and the City's Chief Resilience Officer. Project partners will also be heavily involved throughout all phases of the project. The City of Ukiah will plant over 500 trees along streets, in established parks, green space, government property, and along trails. To achieve this, the City will expand its existing nursery and establish a secondary nursery, thereby tripling the City’s existing capacity. The City will procure additional trees, primarily Valley Oaks and other larger, native species to the extent necessary. The City will hire three new full-time program staff including a program coordinator, and two horticulturists. The program coordinator will be responsible for managing the project with City Departments, contractors, community partners, and technical advisors, as well as responsible for all clerical tasks including reporting. The two horticulturists will provide the City with enhanced tree planting, vegetation clearing, and tree management capability in the field. Existing City staff will coordinate and collaborate with all tree planting and tree care activities. All planting methodology will adhere to ISA and City standards for site selection, site preparation, planting, staking and watering. The Community Services and Public Works teams will identify locations for the planned, 360 street trees. Additionally, 126 trees will be planted at Riverside Park, 8 trees will be planted at the Norgard Lane Forest Site, 12 trees will be planted along the Orrs Creek Greenway, 20 trees will be planted along the Great Redwood Trail Corridor, and 12 trees will be planted on municipal facilities (premises). All of these sites mentioned above are currently under the City’s purview and management. Volunteer labor sourced from a mix of community partners and residents will support tree planting during 24 planned community tree-planting events. The City will evaluate the need to hire additional contracted labor to fill any gaps/needs in city-led operations. The specific tree type will be chosen with careful consideration to drought tolerance, medium to large canopy, and long lifespan, with a focus on measurably reducing greenhouse gas emissions over a 40-year tree growth period and providing additional environmental and health benefits. The City is excited to develop two community assistance programs. Through the Ditch Your Lawn program, the City will support the planting of 120 trees for 120 low-income households, for a total program budget of $50,000. Under the Cool Parking Lots non-competitive mini-grant program, the City will provide $75,000 and associated supports to qualifying small businesses and community service to remove pavement and plant trees. During Phase 2: Community Engagement, the City will advertise these two programs towards eligible low-income households and small businesses. These mini-grants will be non-competitive and be issued on a first-come, first-served basis. The Ditch Your Lawn program will provide eligible low-income households with all of the materials, supplies, and education/training required to retrofit existing turf lawns with trees and fire- smart vegetation. The Cool Parking Lot program will provide eligible small businesses with rebates and technical assistance to replace impervious surfaces with trees and vegetation. This project’s Community Engagement Campaign will be critical to the overall success of the project. To ensure authenticity and equity, the City will invite members of the community to work alongside community partners to develop the community engagement campaign strategy, select event dates, and identify event locations. Dedicated program staff will place particular emphasis on data collection. All 722 trees planted will be inventoried by location, species type, size, soil type, irrigation method, and other site characteristics so as to produce a project map in the form of an ArcGIS StoryMap. This project map will allow the City to track and report the project’s results and influence future tree management planning exercises. This project map will be made available to the public and be used as a way to bolster community education and awareness of the importance of trees in an urban context. The approach, methods, and implementation strategy for this project have been chosen based on established state and national best practice guidelines, community preferences articulated by local citizens and organizations, and experience implementing previous successful education, outreach, and public communication campaigns. We are excited about the opportunity to implement this program and thank Cal Fire for considering the merits of this proposal. Project Deliverables The City of Ukiah Climate Resilient Forests project will result in the following deliverables: Urban Tree Canopy: 722 trees providing 193,644.30 sq ft or 4.4 acres of new shade cover. City Operations will plant ~400 trees within government property and along 80 miles of public right-of-way Community events will plant ~200 trees in community parks and along trails and greenways Land Use: Removing an estimated 4,000 sq ft.+ of concrete citywide Replacing an estimated 3,000 sq. Ft+ of turf lawn with tree canopy. Access: Improvements to 4 miles of the City’s Rail Trail and the Great Redwood Trail Corridor providing much-needed access for the community to green space and natural resources across the City. Local Economic Stimulus: Through the Ditch Your Lawn community assistance program, $50,000 will go towards low-income household efforts to plant 120 trees on private property Through the Cool Parking Lots non-competitive mini-grant program, $75,000 will go towards small business efforts to remove concrete and plant trees The project will also, indirectly, provide members of disadvantaged and low-income communities with job and small business opportunities. Community Engagement: Community engagement process increasing awareness about the importance of trees within an urban context to 300 residents Following the project, the City will produce an interactive community tool in the form of an ArcGIS StoryMap and Community Report that will demonstrate the results of the project and help educate the community on the importance of trees, their biodiversity and cultural significance, and how to better access/utilize urban forests within the City of Ukiah. Staff: The City will hire three (3) dedicated, full-time staff to support this project. Although only funded for three years, the City will aim to identify ways to retain all program staff following the conclusion of the project. Tree Management & Planning: The project will, indirectly, support the development of a: Updated Tree Management Guidelines New, Urban Forest Master Plan New, Tree Protection Ordinance Project Education, Outreach and Community Engagement Plan The City of Ukiah and its partners will coordinate with the City of Ukiahs’ Diversity and Equity Standing Committee to develop educational and outreach materials for all community events designed to reach the most vulnerable populations. The 11-person committee represents the Ukiah City Council and various organizations serving vulnerable groups, such as those living in poverty, individuals with disabilities, the LGBTQ+ community, Native American tribes and communities in Mendocino County, the Hispanic/Latino community, people of color, non-English speakers, youth, and senior populations. Engaging with the City’s Diversity and Equity Committee will ensure education and outreach materials and events that are authentic, and equitable to provide an opportunity for underrepresented community members to become fully vested community partners. Education, outreach, and engagement activities will not only increase the public’s awareness of the importance of trees within an urban environment, but also empower the community to provide input on how the City can meet community needs while maximizing co-benefits. Through this approach, the City will create conditions that help long-term residents share in the decisions that shape their community. During Phase 1: Planning & Development, the City will co-design a Community Engagement plan with support from its partners, community representatives, elected officials, and local experts. The plan will mirror established community planning models including, such as but not limited to, Designing Parks Using Community-Based Planning Methods from California's Statewide Park Development and Community Revitalization Program SPP) and the CARB Community Engagement Model. The City will also utilize the Public Spaces Commission as a community forum. During Phase 2: Community Engagement, the City will host a 6-month long education and outreach campaign to evaluate community needs and priorities, increase the public’s awareness of and support for planned tree canopy enhancements, and develop a community-centered implementation strategy. During these 6 months, the City will offer 6 in-person community events to reach 300 residents within disadvantaged and low-income communities. A diverse variety of communication forms will be used including public meetings, social media, local television and radio, print media, flyers, and a banner. All communications will be produced in consistency with the City’s language access requirements and all printed materials will be offered in both english and spanish. All communication materials will recognize the support of the Cal Fire Urban and Community Forestry Program and the USDA Forest Service. During Phase 3: Implementation, the City will host twenty-four (24) community planting (volunteer) events with the goal of planting ~200 trees. These events include a community education and engagement component, with opportunities for community members including kids to receive hands-on experience with tree planting, conservation, and environmental education practices. The project will also achieve its stated goals by leveraging existing relationships with local advocacy groups, non-profits, community leaders, and project partners to build awareness for the importance of trees and how to access resources. Final deliverables of this project will include an ArcGIS StoryMap and Community Report, which will reinforce the results of the project and the importance of trees within the City of Ukiah. Project Timeline Phase 1: Planning & Development: During the first 6 months of the project, the City shall a) define clear project priorities and roles across all implementing City Departments, b) develop and execute a solicitation strategy for all materials, supplies, and labor, c) recruit and hire project staff, d) solicit any required contractor and/or consulting services, and e) meet and engage with project partners to design and schedule community education and outreach activities. Phase 2: Community Engagement: During months 7-12, the City shall f) host a 6-month long community education and outreach campaign to evaluate community needs and priorities, g) increase the public’s awareness of and support for planned tree canopy enhancements, h) develop a community-centered implementation strategy. Phase 3: Implementation: During months 13-33, the City shall i) prepare project sites for planting, including any required studies, approvals, or due-diligence, j) plant ~200 trees during 24 community-sponsored planting events, k) plant 60 trees per month on an ongoing basis, l) track and map plant locations and characteristics, m) establish any required irrigation systems and pest-control measures. Phase 4: Finalization: During months 34-39, the City shall n) finalize project deliverables, and o) close-out all grant funded activities. This proposed project timeline only includes the time period of January, 2025 to March, 2028. However, if the project can be initiated sooner (e.g. Fall of 2025) then that additional time would be re-allocated towards Phase 3: Implementation to optimize tree planting activities. Project Co-Benefits Stormwater Reduction, Improved Water Quality, Improved Air Quality, Improved Public Health, Reduced Urban Heat Island Effects, Improved Urban Forest Management, Community Engagement with Planting and/or Maintenance, Climate Change Adaptation, Urban forestry job creation and job training, Job creation and/or training for residents of a priority population, disadvantaged, or low-income community or households., Long-term access to nature and natural shade, Outdoor classrooms and learning opportunities, Increased environmental literacy, Staff training, Educational tools/media products, Wildlife habitat, Other Describe and/or quantify any co-benefits and describe how they will be achieved. Planting trees and implementing sustainable tree management practices within an urban context to protect the growth and lifespan of trees has many co-benefits including stormwater reduction, improved public health, improved water and air quality, energy savings, and a wide range of human and environmental benefits. From a climate action, adaptation, and resilience perspective, planting trees and related nature-based solutions improves carbon sequestration, limits temperature increase and urban heat islands especially in climate vulnerable communities lacking tree canopy cover and provides places of refuge during heat waves. Additionally, this project will provide a) flood risk mitigation within the 100-year and 500-year flood plains, b) improved water quality of the Russian River, c) improved air quality and reduced asthma risk and d) improved public health by creating tree line buffers between croplands and communities to reduce chemical and irritant exposure. Increasing the amount of large canopied, drought-tolerant trees as a strategy to close the tree canopy gap in disadvantaged and low-income communities is an optimal strategy from a climate adaptation and resilience perspective. Trees planted under this project will result in 193,644.30 sq ft or 4.4 acres of new shade cover which will reduce urban heat effects by reducing surface temperatures and creating micro-climates in vulnerable neighborhoods and along trails, parks, and greenways. Over the 40-year time period, this project result in net greenhouse gas benefits of 1,040 MT CO2e, intercept 10,876,061.6 gallons of rainfall, and avoid 1,366,879.8 gallons of runoff. The project will also incorporate additional carbon sequestration techniques such as the use of mulching, composting, and biochar (to the extent possible/where appropriate) which will maximize soil health and reduce tree mortality. These additional carbon sequestration strategies, not accounted for within the UCF Benefits Calculator, could provide for more carbon benefits to be realized during the 40-year tree maturity lifecycle. Cities located in forested areas with ideal growing conditions, like Ukiah, may achieve up to 40% to 60% canopy cover. The current canopy cover of the project area is an estimated 14%, which means to achieve CAL FIRE goals to increase canopy cover by 2050, the City of Ukiah will need to drastically and urgently expand its urban forest program. The project will also increase access to a broader variety of urban tree/plant species that are climate smart and locally adapted, including oak woodland re-establishment in areas where they historically were found. Urban trees and vegetation have the capacity to provide habitat for birds, pollinators, and other wildlife and a goal of this project is to protect and enhance riparian habitat. The project will utilize recycled water for efficient irrigation providing additional water benefits by protecting potable surface waters. This project will also build environmental and climate literacy and may catalyze local forestry trade jobs and support systems resulting in more jobs and training opportunities. This project’s application included a greenhouse gas emissions calculation, results from iTree Planting & iTree Canopy, and results from CalEnviroScreen 4.0 that quantify some of this project’s potential benefits in more detail. Project Location 300 Seminary Ave, Ukiah, CA 95482 When identifying campus latitude, longitude and census tract numbers please use the following links: Latitude and Longitude Finder to provide a central point in your project area and the California Climate Investments Priority Populations when identifying the 10-digit census track number. Latitude and Longitude. 39.150002, -123.207626 Project County and Census Track Numbers. County of Mendocino, Census Track #s 6045011600 & 6045011500 Project Tree Information The City of Ukiah Climate Resilient Forests project will utilize a diverse set of tree species, each carefully selected through technical assistance and research so to maximize co-benefits. When selecting tree species, particular emphasis was made for trees that are 1) climate adapted to the local environment but also for the expected temperature range in Ukiah by mid-century, 2) trees that sequester carbon and/or have low biogenic emissions, 3) trees that provide air quality benefits, 4) trees that provide water quality benefit especially along riparian habitat, and 5) trees that maximize shade cover but are suited for a dense urban environment. For this project the City of Ukiah will select trees from three primary lists. The first is a local native plant list developed in the successful pursuit of Ca Natural Resources Agency (CNRA) “Urban Greening” grant reviewed and approved by the CNRA. The second is the City’s Master Tree List updated and adopted in 2023. The third is a list of climate adapted trees identified by a recent UC Davis research study recommended by Dr Larry Costello. The predominant trees planned for the project are presented below with identified co-benefits; Valley Oak (Quercus lobata) Shreve Oak (Quercus parvula var shrevei) Western Cottonwood (Populus fremontii) CA Bay Laurel (Umbellularia californica) Oaks are included in the planting plan as they are the dominant tree in this area, store large amounts of carbon, and host great biodiversity. Blue Oak and and Black Oak may also be used in lesser numbers to provide additional diversity and if they are deemed better suited to a specific environment. Initial investigations through iTree suggest the Cottonwood and Bay Laurel rate high in carbon sequestration so they will also be emphasized. To assure diversity, the following common native trees will be used. Additionally, this combination of trees assures there is a suitable native tree on the list for all potential planting conditions. Big Leaf Maple (Acer macrophyllum) Box Elder (Acer negundo) CA Buckeye (Aesculus californica) White Alder (Alnus rhombifolia) Willow (Salix lasiandra) The City of Ukiah’s Master Tree list includes over ninety trees. User preference and street-friendly characteristics make the below the most commonly selected nonnative street trees: Chinese pistache (Pistacia chinensis) Black Walnut (Julgans californica hisdsii) Strawberry Tree (Arbutus uneda) Vine Maple (Acer circinatum) Eastern Redbud (Cercis canadensis) London Plane (Platanus x acerifolia 'Columbia') Crepe myrtle hybrids (Lagerstroemia indica x faurieri) Flowering Plum (Prunus sp. Crimson Pointe or Krauter Vesuvious) Finally, based on consultations with Dr Larry Costello we are including the following eight species, primarily as street trees. These species were identified in a recent UC Davis research study as climate change adapted to this area. These will be planted in a variety of settings to better inform us of their suitability for future street tree use. Acacia stenophylla Chliopsis linearis 'Bubba" Celtis reticulara Dalbergia sissoo Maclura pomifera ‘White Shield’ Prosopis glandulosa x Maverick Quercus canbyi Ulmus propinqua Total number of CAL FIRE funded trees to be planted through this project. 722 If your project includes a tree planting component, describe how you will care for the trees long-term. The City of Ukiah has been partnering with non-profits and volunteers for the last half dozen years on tree planting projects. The City has had great success planting trees using a three-year plant establishment process. During the dry season temporary irrigation, or hand watering, is performed every three to four weeks in the first year, every other month in the second year, and twice per summer in the third year. City staff will watch closely in the fourth year, but typically at this point the trees have established root systems that survive and thrive on their own with no additional watering. We have primarily used volunteers to water the trees and will use volunteers to the greatest extent possible with this grant. In past projects, we’ve had individual volunteers “adopt” a tree and commit to hand delivering and watering their “adopted” tree per the above schedule, or we will provide a few volunteers with a portable water barrel or tank so they can water up to forty trees at a time. However, due to the scale of this project, the City will hire two (2) horticulturists to take on the majority of this watering work. The grant funded Project Coordinator will recruit, train, and supervise volunteers. The City has had immense success in the recent past using water “gators” when planting 15-gallon trees. These “gators“ are simply water bags that are affixed around the tree trunk and will hold up to 20 gallons of water. With 15-gallon trees the water bags will need to be filled once per week in the first year, once per month in the second year, and twice over the summer in the third year. The bags are permeable on the bottom and allow water to trickle out over hours. Alternatively, the City has also had success with a process in which we place water tanks plumbed to gravity fed drip systems. For this project, water bags will be used as the preferred water delivery system wherever appropriate. At least one stake will be used with each tree which helps hold the water bag in place. Depending on the location, we may opt to place a protective cage around the tree. This decreases the risk of predation and if in an area that is mowed, assures that it will be seen and not inadvertently mowed. With shorter trees in exposed areas, we may opt to place a burlap shade over the tree. We have existing staff and volunteers who have the experience and knowledge to select these options when appropriate. The City is committed to use irrigation water sourced exclusively from the City’s recycled water project to water the trees. Any placed cages will need to be removed in fourth or fifth year by City staff after the grant period has ended. All project planting sites will include the required CAL FIRE and USDA Forest Service signage. Upload existing long-term tree care management plan, if applicable. Upload site images. Provide 5-10 representative site photos. Final Site Map Attachment.pdf Green House Gas (GHG) Methodology Fill in the Green House Gas (GHG) calculated amounts below using the CARB Quantification Methodology as required in the grant guidelines and attach proof that the CARB methodology was followed. Use the CAL FIRE Benefits Calculator Tool to assist with calculations. Estimated carbon stored (MT C02e) 770 Estimated avoided emissions (MT C02e) 325 Estimated project emissions (MT C02e) 55 Net GHG benefit (MT C02e).5A + 5B) - 5C = 1,040 Describe the assumptions used to quantify GHG reductions using the CARB Quantification Methodology. City of Ukiah staff utilized iTree Planting in conjunction with the CAL FIRE Urban and Community Forestry (UCF) Program’s recommended California Air Resources Board (CARB) Draft UCF Benefits Calculator Tool to estimate the net GHG benefit and selected co-benefits for the proposed project type. For water use, staff consulted with the city’s Water Department while referencing the Water Budget Workbook for New & Rehabilitated Non-Residential Landscapes and determined that this project will cover a wide and variable area featuring a mix of street trees, residential trees, and trees planted in parks and open space. As such, the Estimated Annual Baseline On-Site Water Use (gallons/year) should be set at 0 gallons for conservatism. The reality is that water usage across this geographic area is non-zero. However, s while estimating the water savings benefit, staff determined that the vast majority of project sites 1) do not currently contain trees receiving irrigation and, therefore, 2) there are no existing irrigation systems in-situ. For calculating the water used during the 40-year time period, staff calculated the total amount of water expected to be used, conducted a regression analysis, and selected an annual average water use declines over time). Water usage will decrease over time and an average of 12,094 gallons / year will be needed over the 40 years for all project trees to reach maturity. Extrapolating this average over a 40-year time period results in a total of 483,740 gallons of water required. However, it should be noted that the City has committed to utilizing recycled water from its recycled water system. For estimating the benefits of trees in this project, iTree Planting was utilized. For estimating greenhouse gas reductions, staff opted to select the standard (pre-filled) Electricity Emissions Factor or 252.40 kilograms CO2 equivalent/MWh, a Fuel Emissions Factor of 52.00 kilograms CO2 equivalent/MMBtu which was determined to be appropriate by iTree Planting using Ukiah’s geographic location. A tree mortality rate of 3% was selected, also for conservatism, despite the City’s expectation to reduce mortality of trees planted during this project below 3%. For diameter at base height (DBH), 2 inches was chosen for all tree species and should not impact the total carbon benefit after achieving maturity. For the street tree species, staff selected tree characteristics of “Planted 0-19 feet and north (0°) of buildings that were built post-1980 with heating and cooling.” and for trees planned for open space the characteristics of “Planted 20-39 feet and north (0°) of buildings that were built post-1980 with heating and cooling.” Selecting the orientation/location of “north (0°) of buildings that were built post-1980 with heating and cooling” was preferable considering the size and diversity of citywide planting sites. However, a north (0°) orientation for all trees minimizes the electricity savings benefits from shading for the entire project portfolio. All trees were selected to be in excellent condition and planted in full sun, again for consistency. Upload proof that the CARB specified quantification methodology was followed. Final CALFIRE UCF Calculator v2 (1).xlsx Project Budget Information All applicants must complete the Budget Worksheet and Budget Narratives in order for an application to be accepted. Please fill out the Budget Worksheet and Budget Narrative directly in eCivis. See pages 49-55 of the IRA Grant Guidelines for detailed descriptions on Eligible Costs, Budget Worksheet and Narrative requirements. Does your organization or agency have a Negotiated Indirect Cost Rate Agreement (NICRA) with the federal government? No Upload Negotiated Indirect Cost Rate Agreement, if applicable. Does your organization anticipate requesting Advance Payments from CAL FIRE to implement the proposed project due to cash flow needs? No Certification and Forms To access the following forms, go to the CAL FIRE Urban Forestry Website All forms need to be uploaded as a PDF. Does your organization currently have active registration at SAM.gov If yes, please upload proof active status showing Unique Entity ID (UEI), and provide the expiration date. Active registration at SAM.gov will be required upon grant award and agreement, but applicants can upload proof of active status during application submission, if applicable. CAL FIRE recommends starting the registration or renewal process as soon as possible, as it can take 90+ days. Upload proof of active status at SAM.gov ukiah sams 2024 (1).pdf Fill in expiration date for active SAM.gov registration Jan 17, 2025 Upload Payee Data Record form (STD. 204) Payee.pdf Upload Nondiscrimination Compliance Statement form (STD. 19) NonDiscrimination (1).pdf Upload A Drug-Free Workplace Certification form (STD. 21) Drug (1).pdf Upload CAL FIRE's Environmental Checklist Environmental Checklist v1 (1).pdf Upload Urban Forestry Grants Resolution Resolution.pdf Upload Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion, Lower Tier Covered Transactions (AD-1048) USDA.pdf Certification of Party Responsible for Establishment Care - For any trees planted through this project, I certify that we will either provide or ensure commitment to tree maintenance for a minimum of 3 years after the end of the grant period in accordance with ANSI A-300 tree care standards, the accompanying ISA Best Management Practices, and the standards outlined in the grant agreement and/or grant attachments with CAL FIRE. Check here Statement of Compliance with all Applicable Laws - I certify that we will abide by all applicable federal, state, and local laws, ordinances, regulations, and policies in carrying out this Federal and State-funded project. Failure to do so will lead to cancellation of the grant award. Check here Attestation: I hereby attest and certify that the above and attached information is true and accurate. I am authorized to submit this application on behalf of my organization. I have read and understand the California Urban and Community Forestry Inflation Reduction Act 2024 Grant Guidelines. Check here Type Name as Signature: Blake Adams Title: Chief Resilience Officer Did you complete the Budget Worksheet, Budget Narrative and Application Goals? Applications without a completed budget, narrative and goals will not be eligible for award. Please check each box acknowledging it has been completed. View pages 49-55 of the IRA Grant Guidelines for details on the Budget Worksheet Requirements. Budget Worksheet, Budget Narrative, Application Goals View Budget Worksheet https://portal.ecivis.com/#/peerBudget/1DE8CA3D-1967-4A79-9F6F-749E78AF4947 View Application Goals https://portal.ecivis.com/#/peerGoals/F3818CB4-88E4-4C2A-BF2E-3CA1663204C3 of Reviews 5 of Denials 0 ATTACHMENT C Project Budget Passthrough Agency:Report Date:06/13/2024 Program:Requested By:City of Ukiah City Manager's Office Project Name/Title:cmoffice@cityofukiah.com Org Name:City of Ukiah Stage:Pre-Award Budget Items Category Title Description Units Unit Cost Extended Cost Direct Cost Indirect Cost GL Account Cost Share Type CAL FIRE Comments Admin Cost? Program Coordinator Annual Salary for 3 years 3 $ 108,412.00 $ 325,236.00 $ 325,236.00 $ - Direct Cost $162,618.00 Horticulturist Annual Salary for 2 years 2 $ 63,299.00 $ 126,598.00 $ 126,598.00 $ - Direct Cost Horticulturist Annual Salary for 2 years 2 $ 63,299.00 $ 126,598.00 $ 126,598.00 $ - Direct Cost 578,432.00 $ 578,432.00 $ - Program Coordinator Annual Benefits for 3 years 3 $ 55,905.00 $ 167,715.00 $ 167,715.00 $ - Direct Cost $83,857.50 Horticulturist Annual Benefits for 3 years 2 $ 46,057.00 $ 92,114.00 $ 92,114.00 $ - Direct Cost Horticulturist Annual Benefits for 3 years 2 $ 46,057.00 $ 92,114.00 $ 92,114.00 $ - Direct Cost 351,943.00 $ 351,943.00 $ - Equipment Rental Stump Grinder 1275/wk), jack hammer (275/wk), WLKBH Concrete Saw 400/wk), 500gal water trailer (200/day) 1 $ 10,000.00 $ 10,000.00 $ 10,000.00 $ - Direct Cost CA Conservation Corps 13-15 Member Crew Per Week X 8 Weeks 11 $ 13,000.00 $ 143,000.00 $ 143,000.00 $ - Direct Cost The $40K that was listed under other costs for "Concrete Removal has been re-assigned to the CCC budget. $39K was added here and the extra $1K was added to Landscape Tools" to maintain the same approved total. 153,000.00 $ 153,000.00 $ - Trees 15-Gallon Trees 722 $ 80.00 $ 57,760.00 $ 57,760.00 $ - Direct Cost Tree Support Stakes, Cages, Waterbags, & Miscellaneous Materials 722 $ 20.00 $ 14,440.00 $ 14,440.00 $ - Direct Cost Irrigation Above Ground Water tanks, gravity drip irrigation, timer, drip line, emitters. 1 $ 20,000.00 $ 20,000.00 $ 20,000.00 $ - Direct Cost Landscape Maintenance Trailer Trailer to assist with delivery of materials to planting sites. 1 $ 4,500.00 $ 4,500.00 $ 4,500.00 $ - Direct Cost Landscape Tools Battery Powered Auger, Rock bar, shovels. Spades, Pick Axes, weed wrenches, fencing pliers/cutters, gloves,Multi-tools, hori- hori knives, Truck tool boxes, reciprocating saw and batteries, etc. 1 $ 6,000.00 $ 6,000.00 $ 6,000.00 $ - Direct Cost Itemization provided. An additional $1K was added to this line from Concrete Removal"to maintain the same approved total. Project Signage For grant funded tree planting 722 $ 10.00 $ 7,220.00 $ 7,220.00 $ - Direct Cost Nursery Supplies Nursery Shade Structure/fencing. Greenhouse benches, trays, tables, irrigation controller, irrigation, pots 1 $ 25,000.00 $ 25,000.00 $ 25,000.00 $ - Direct Cost Computers & Tablets Grant funded employee work tools. 3 $ 2,000.00 $ 6,000.00 $ 6,000.00 $ - Direct Cost Moved to "Supplies"$6,000.00 134,920.00 $ 140,920.00 $ - List Travel and/or Per Diem costs that are incurred only by grantee employees and associated with travel to and from project sites, meetings, trainings, etc. directly related to the grant project. Do not include Contractor travel or per diem costs. In each row Description, enter the unit of measurement (Ex: Vehicle Miles, Per Diem, etc.) 0 $ - $ - $ - $ - Direct Cost 3-Year Truck Lease x 2 Trucks Vehicles for employees for tree and supply transfer 2 $ 21,000.00 $ 42,000.00 $ 42,000.00 $ - Direct Cost Ditch Your Lawn Program Workshops Community workshops in support of the Ditch Your Lawn program. Stipend for presentes and supplies. 12 $ 2,000.00 $ 24,000.00 $ 24,000.00 $ - Direct Cost Ditch Your Lawn Program Private) In cooperation with CNPS to provide training and supplies for participants (Mini- grant). 60 $ 150.00 $ 9,000.00 $ 9,000.00 $ - Direct Cost Ditch Your Lawn Program Public) Turf grass removal and plant trees at City Hall 1 $ 5,000.00 $ 5,000.00 $ 5,000.00 $ - Direct Cost Outreach Meetings Community engagement room rentals and supplies. 6 $ 500.00 $ 3,000.00 $ 3,000.00 $ - Direct Cost Volunteer Events Volunteer Supports Gloves, knee pads, educational materials. 24 $ 150.00 $ 3,600.00 $ 3,600.00 $ - Direct Cost Food is not eligible and will not be billed to grant. Advertising Program Promotion 1 $ 14,000.00 $ 14,000.00 $ 14,000.00 $ - Direct Cost Concrete Removal Hire temporary seasonal workers to increase the size of tree wells. 0 $ 40,000.00 $ - $ - $ - Direct Cost To be done by CCC, Cost transferred to that line item. Cool Parking Lots Mini Grant Program 1 $ 75,000.00 $ 75,000.00 $ 75,000.00 $ - Direct Cost One of two mini grant programs. Other is the Ditch your lawn program. See grant narrative for details. 100,600.00 $ 175,600.00 $ - Indirect Cost Salaries & Wages Total Employee Benefits Employee Benefits Total Contractual Contractual Total Supplies Supplies Total Travel & Per Diem Travel & Per Diem Total Other Costs Other Costs Total Salaries & Wages Budget Report California Department of Forestry and Fire Protection (CAL FIRE) IRA Urban and Community Forestry 2024 Blake Adams 0 $ - $ - $ - $ - Other Category Title Description Units Unit Cost Extended Cost Direct Cost Indirect Cost GL Account Cost Share Type CAL FIRE Comments Admin Cost? 0 $ - $ - $ - $ - $ - Extended Cost Direct Costs Indirect Costs Total CAL FIRE Award Cost Share Reallocate Admin Cost %Admin Costs Revised Budget Totals $ 1,318,895.00 $ 1,399,895.00 $ 1,399,895.00 $ - 19.14% $ 252,475.50 1,399,895.00 $ 1,399,895.00 $ - $ 1,399,895.00 $ - Indirect Rate 0.00% Indirect Cost Total Other Other Total Original Budget Totals Total Award Passthrough Agency:Report Date:06/13/2024 Program:Requested By:City of Ukiah City Manager's Office Project Name/Title:cmoffice@cityofukiah.com Org Name:City of Ukiah Stage:Pre-Award Activities designed under this project do not supplant any existing local agency activity or planned expenditure or project including but not limited to; a) tree mitigation activities required by government agencies due to development, b) construction and capital improvements, c) land acquisition, including conservation easement and fee simple projects, d) cost-share, reimbursement, and other types of payment provided directly to private landowners, and/or e) small business start- up funding. This budget also does not include any of the ineligible costs listed per the Grant Guidelines. While this project’s goals focus on expanding and improving Ukiah’s urban forest, the exigencies of planting and caring for trees through their establishment period require a significant commitment of labor. Therefore, the budget provides for the creation of three full-time positions for the City of Ukiah. The Program Director will be hired immediately, and the two horticulture techs will be added after the first year. Employee salary and benefits constitute the lion’s share of the budget. Additionally, the project calls for the support of the California Conservation Corps to provide additional labor with the significant co-benefit of on-the-job training for Corps members. Although the City of Ukiah cannot guarantee the full-time positions will be continued after the grant is concluded, these employees and the Community Services Department will be in a good position to advocate for them to be included in future budgets. The budget includes a line item for the lease of two trucks for the three employees as well as the purchase of a landscape maintenance trailer to assure efficient use of their time. Salary, wage, and benefits totals for the three positions have built-in, annual cost of living adjustments (COLA) to reflect increases incurred during the project period of three years. After wages, the next largest item in the budget is two “mini-grant” programs intended to provide support to private property owners. The first mini- grant program supports the “Ditch Your Lawn” program and will provide funds to cover the costs of converting lawns to native plant landscapes with shade trees. The second mini-grant program (“Cool Parking Lots”) will focus on providing business owners financial and technical support to allow them to replace concrete with shade trees. Advertising and outreach funds will be used to promote the programs and attract participants. Project staff will develop guidelines informing participants of allowable expenses and reimbursement procedures. Stipends will be provided to subject matter experts who lead the community workshops providing classroom and hands on lessons in converting water hungry lawns with native plants and trees. Grant funded staff with the support of existing parks workers will then deliver cardboard, compost, mulch, an irrigation kit, and a tree to “Ditch Your Lawn” participants. The City of Ukiah will also remove two of the turf lawns at City Hall to be replaced with trees at grant expense. Supplies necessary for the project include trees, tree support, irrigation, and small tools. In some areas where hand watering is inefficient, 2000 to 5000 gallon water tanks will be set up to provide gravity fed reclaimed water through above ground temporary tree-establishment irrigation. Outreach programs and volunteer workdays will be supported by North Coast Opportunities, the Ukiah Valley Trail Group, and Ukiah Vecinos en Accion. The budget provides for publicizing these events as well as covering room rentals and associated meeting costs. Whenever possible, volunteers will be used to assist with tree planting, placement of above ground irrigation, and hand watering of trees. Gloves, knee pads and similar support will be provided for volunteers. However, no food will be billed to the grant and careful attention to allowable expenses will be maintained. The City of Ukiah has a great working relationship with the local Native Plant Society and partners in the management of a small native plant nursery. However, it is likely the nursery will need to be expanded significantly to accommodate the scale of this project. To assure adequate stock of locally propagated trees, the City will need to propagate trees ourselves, or contract for the bulk delivery of trees. At the very least we will need to be able to safely store and care for large quantities of trees from delivery until they are ready for planting. Many of Ukiah’s street tree wells are undersized. Because the tree wells are too small to support a street tree, and because the cost of expanding the tree well is high, these trees are simply not replaced. Without grant funding these trees will not be replanted. The City will utilize California Conservation Corps (CCC) workers to expand the size of tree wells by removing concrete and rebuilding the sides of the well and plant a grant funded tree in the new well. CCC workers will also be used to assist with the placement, and installation of water tanks and gravity fed irrigation. Grant funded employees will rely on CCC staff to provide assistance with a variety of manual labor tasks. Budget Report California Department of Forestry and Fire Protection (CAL FIRE) IRA Urban and Community Forestry 2024 Blake Adams Narrative