HomeMy WebLinkAboutWhitchurch Engineering - Hastings Improvements Design 2223-108-A2 - Amendment - signed COU 2223-108-A2
CITY OF UKIAH
AMENDMENT NO. 2
TO
PROFESSIONAL SERVICES AGREEMENT
BETWEEN
WHITCHURCH ENGINEERING,INC., and THE CITY OF UKIAH
This Amendment No. 2, entered on November 14, 2024, revises the Agreement for
Professional services dated September 20, 2022, between the City of Ukiah and
Whitchurch Engineering, Inc., for professional consulting services relating to
Professional Design Services for the Tenant Improvements at the Hastings Electric
Service Center.
This Amendment No. 2 adds an additional $12,000, as described in Exhibit 1.
This revises the total, not-to-exceed amount to $120,558.
Except as expressly amended by this Amendment, all other terms remain unchanged and
in full force and effect.
IN WITNESS WHEREOF, THE PARTIES HAVE EXECUTED THIS
AMENDMENT ON THE EFFECTIVE DATE:
CONSULTANT
BY: I
DATE: November 14, 2024
PRINT NAME: Jeffrey Laikam
CITY OF UKIAHH
BY: 5s DATE:
SAGE SANGIACOMO, CITY MANAGER
ATTEST
K Z 11/21/2024
BY: Kristine Lawler(Nov 21,2024 15:49 PST) DATE:
KRISTINE LAWLER, CITY CLERK
Exhibit 1
Attachment 3
01WHITCHURCH
ENGINEERING
September 9', 2024
Mary Horger
Financial Services Manager
City of Ukiah
Phone: (707)463-6233
Email: mhorFerR citwofukiah.com
RE: Change Order—Concealed Fire Damage
City of Ukiah's Electrical Service Building at 1350 Hastings Rd
Ms. Horger,
Please find our costs and justifications for providing additional structural repair design for the second story and
construction assistance for the City of Ukiah's Electrical Service Building.
Whitchurch Engineering provided a cost estimate to assess damages caused by the fire and prepare plans to correct
damages and potential causes of the damages. The contract included an assumption (Assumption #3), that
significant fire/water damage was not concealed by sheetrock during the March 28", 2023 Site Visit. During
demolition, by Kirby Construction, fire damage was discovered, which impacted the collecting girder truss at the
building corner.Damage was such that repair or replacement was necessary. Whitchurch Engineering,as requested
by Cindy Sauers, prepared a structural design to repair the existing truss, in order to avoid further construction
delays.An issued for construction design was transmitted to the City and Contractor on July 19",2024,
1n addition to the out-of-scope work identified above,Whitchurch Engineering notified City of Ukiah on August 30',
2024 that the scope of the construction services contract was complete, per the assumptions agreed upon in the
contract dated September 20t", 2022. Starting September 3", 2024, Whitchurch Engineering proposes to continue
supporting the project on a Time and Materials basis, up to the estimate provided in this letter. An estimate has
been included, given the number of RFI's transmitted since August 30", 2024, the duration of the remaining
construction schedule,and an estimated number of RFI's still to be sent.
The additional cost requested is $11,884.25. A full description of services and breakdown of hours is provided on
the attached page.
Should you have any questions regarding the changes and additional fees,please don't hesitate to contact our office.
Sincerely, /
Jeffrey Laikam,PE
Engineering Manager,Contras rations
www, whits hurchengineering.com Fortuna CA-6109'"Street
Phone;(707)725.6926
Page i of 2 Eureka CA-716 Harris Street
Phone;(707)444-1420
Whitchurch Engineering, Inc. Change Order for Concealed Fire Damage at the
City of Ukiah Electrical Service Building at 1350 Hastings Rd System
Description of Changes and Cost Breakdown
A. Truss Repair Scope of Services:
1. Site Visit and Inspection-$595.50
a. Onsite evaluation of fire damage to Girder Truss.
i. Terry O'Reilly(Senior Civil Engineer)3.25 hours @$150/hr
a. Note: Engineer was in Fort Bragg on other business, only additional travel time
was billed.
ii. Mileage: 120 miles @$0.90/mile
2. Structural Calculations& Design-$5,590
a. Review of original truss calculations and modeling of tension forces in member.
i. Terry O'Reilly(Senior Civil Engineer)-3 hours @ $150/hr
ii. Ruben Ochoa (Associate Civil Engineer)—24 hours @ $110/hr
iii. Brett Whitchurch (Senior Civil Engineer)—4 hours @$160/hr
b. Prepare Sketch/Detail for Construction.
i. Ruben Ochoa (Associate Civil Engineer)—8 hours @ $110/hr
ii. Brett Whitchurch (Senior Civil Engineer)—2.5 hours @$160/hr
c. Project Management — Review pictures and information, consult client and contractor,
schedule and task design team, review and transmit deliverables.
i. Derek Long(Project Manager)-4 hours @ $145/hr
B. Additional RFI Support:
1. Mechanical RFI's-$825
a. Contractor RFls 43 &44,and client request to terminate Duct Run
i. Eric Allen (MEP Design Engineer)—6 hours @ 137.50/hr
2. Structural RFI's-$640
a. Contractor RFI 48 Architect Clarification on Ledger/Framing
i. Brett Whitchurch (Senior Civil Engineer)—2 hours @ $160/hr
C. Ongoing Construction Assistance Fees:
1. Job Meetings-$423.75
a. Assume 3 Additional Meetings, ending on October 15", 2024
i. Eric Allen (MEP Design Engineer)—1.5 hours @ 137.50/hr
ii. Derek Long(Project Manager)—1.5 hours @ $145/hr
2. Projected RFI's(1 per week for 5 weeks)-$1,600
i. Brett Whitchurch (Senior Civil Engineer)—2 hours each @ $160/hr
3. Final Drawing Revisions/issuance-$2,210
a. MEP/Structural Drawings Revisions
L Drafter—12 hours @ $90/hr
ii. Eric Allen (MEP Design Engineer)—4 hours @ 137.50/hr
iii. Derek Long(Project Manager)—4 hours @ $145/hr
www. whitchurchengineering.com
Fortuna CA-6109'h Street
Phone:(707)725-6926
Page 2 of 2 Eureca CA 716 Harris Street
ih� Phone:(707)444-1420