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2024-05-30 MSWMA Packet
Page 1 of 2 MENDOCINO SOLID WASTE MANAGEMENT AUTHORITY (MSWMA) Board of Commissioners Special Meeting AGENDA Ukiah Civic Center Chamber ♦ 300 Seminary Avenue ♦ Ukiah, CA 95482 Willits City Hall Chamber ♦ 111 E. Commercial Street ♦ Willits, CA 95490 Fort Bragg City Hall, Downstairs Conference Room ♦ 416 N. Franklin Street ♦ Fort Bragg, CA 95437 To participate or view the virtual meeting, go to the following link: https://us06web.zoom.us/j/85470132549 Or you can call in using your telephone only: • Call (toll free) 1-669-444-9171 • Enter the Access Code: 854 7013 2549 • To Raise Hand enter *9 • To Speak after being recognized: enter *6 to unmute yourself Alternatively, you may view the meeting (without participating) by clicking on the name of the meeting at www.cityofukiah.com/meetings. May 30, 2024 - 9:00 AM 1. CALL TO ORDER 2. AB 2449 NOTIFICATIONS AND CONSIDERATIONS 3. AUDIENCE COMMENTS ON NON-AGENDA ITEMS The Mendocino Solid Waste Management Authority Board of Commissioners (Commissioners) welcomes input from the audience. In order for everyone to be heard, please limit your comments to three (3) minutes per person and not more than ten (10) minutes per subject. The Brown Act regulations do not allow action to be taken on audience comments on non-agenda items. If you wish to submit written comments, please provide information to MSWMA, located at 3200 Taylor Drive, Ukiah, California. 4. APPROVAL OF MINUTES 4.a. Approval of the Minutes for the May 2, 2024, Regular Meeting. Recommended Action: Approve the Minutes for the May 2, 2024, Regular Meeting, as submitted. Attachments: 1. 2024-05-02 MSWMA Draft Minutes 5. GENERAL MANAGER AND FINANCIAL REPORTS 5.a. Status of Operations 5.b. Report and Discussion of Grant Items 5.c. Report and Discussion of Budget Status 6. DISCUSSION AND ACTION ITEMS Page 1 of 27 Page 2 of 2 6.a. Accept and Adopt Fiscal Year 2024/2025 Budget Recommended Action: Accept and Adopt Fiscal Year 2024/2025 Budget Attachments: 1. FY 24-25 Budget 6.b. Report of Previous Monthly Activity and Discuss Future Remote Events to be Held Attachments: 1. Monthly Invoices 6.c. Discuss Possibility of Raising Tipping Fee Recommended Action: Discuss Possibility of Raising Tipping Fee 7. COMMISSIONER REPORTS AND ANNOUNCEMENTS 8. SET NEXT MEETING DATE 8.a. Discussion, Consideration , and Scheduling of Next Meeting Date with Meetings to be Held at the Ukiah Civic Chamber and Virtually at the Fort Bragg and Willits City Halls. 9. CLOSED SESSION - MAY BE HELD AT ANY TIME DURING THE MEETING Closed Session may be held at any time during the meeting. Any public reports of action taken in closed session will be made in accordance with Government Code section 54957.1 10. ADJOURNMENT Please be advised that the Mendocino Solid Waste Management Authority (MSWMA) needs to be notified 24 hours in advance of a meeting if any specific accommodations or interpreter services are needed in order for you to attend. MSWMA complies with ADA requirements and will attempt to reasonably accommodate individuals with disabilities upon request. Materials related to an item on this Agenda submitted to the MSWMA Commissioners after distribution of the agenda packet are available for public inspection at the front counter at the Ukiah Civic Center, 300 Seminary Avenue, Ukiah, CA 95482, during normal business hours, Monday through Friday, 8:00 am to 5:00 pm. Any handouts or presentation materials from the public must be submitted to the clerk 48 hours in advance of the meeting; for handouts, please include 10 copies. I hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the bulletin board at the main entrance of the City of Ukiah City Hall, located at 300 Seminary Avenue, Ukiah, California, not less than 24 hours prior to the meeting set forth on this agenda. Kristine Lawler, CMC/CPMC Dated: 5/28/24 Page 2 of 27 AGENDA ITEM 4a Page 1 of 2 MENDOCINO SOLID WASTE MANAGEMENT AUTHORITY (MSWMA) Board of Commissioner MINUTES Regular Meeting CIVIC CENTER CHAMBER 300 Seminary Avenue, Ukiah, CA 95482 416 N. Franklin Street, Fort Bragg, CA 95482 Virtual Meeting Link: https://us06web.zoom.us/j/85470132549 May 2, 2024 9:00 a.m. 1. CALL TO ORDER The Mendocino Solid Waste Management Authority (MSWMA) met at a Regular Meeting on May 2, 2024, having been legally noticed on April 25, 2024. The meeting was held in person and virtually at the following link: https://us06web.zoom.us/j/85470132549. Chair Mulheren called the meeting to order at 9:04 a.m. Roll was taken with the following Commissioners Present: Douglas F. Crane, Jason Godeke (attending virtually from Fort Bragg location), and Maureen Mulheren. Commissioners Absent: Madge Strong and Dan Gjerde Staff Present: Tim Eriksen, MSWMA General Manager; Olga Keough, City of Ukiah Finance Controller; and Kristine Lawler, MSWMA Secretary. Also Present: Michelle Goodman, Ukiah Waste Solutions/C&S Waste and Amber Fisette, Mendocino County Department of Transportation Deputy Director. CHAIR MULHEREN PRESIDING. 2. AB 2449 NOTIFICATIONS AND CONSIDERATIONS 3. AUDIENCE COMMENTS ON NON-AGENDA ITEMS No public comments were received. 4. APPROVAL OF MINUTES a. Approval of the Minutes for the February 8, 2024, Regular Meeting. Motion/Second: Crane/Godeke to approve Minutes of February 8, 2024, a regular meeting, as submitted. Motion carried by the following roll call votes: AYES: Crane, Godeke, and Mulheren. NOES: None. ABSENT: Strong, Gjerde. ABSTAIN: None. 5. GENERAL MANAGER AND FINANCIAL REPORTS a. Status of Operations. Presenters: Tim Eriksen, MSWMA General Manager and Michelle Goodman, C&S Waste Outreach Manager. Report was received. b. Report and Discussion of Grant Items. Presenter: Tim Eriksen, MSWMA General Manager. Public Comment: Sharon Shaw. Report was received. Page 3 of 27 MSWMA Minutes for May 2, 2024, Continued: Page 2 of 2 c. Report and Discussion of Budget Status. Presenters: Tim Eriksen, MSWMA General Manager and Olga Keough, Finance Controller. Report was received. 6. DISCUSSION AND ACTION ITEMS a. Five-Year Review Report of the Mendocino County Countywide Integrated Waste Management Plan. Presenters: Tim Eriksen, MSWMA General Manager and Amber Fisette, Mendocino County Department of Transportation Deputy Director. Motion/Second: Crane/Godeke to authorize the General manager to finalize and submit the five- year review report following incorporation of any Commissioner comments. Motion carried by the following roll call votes: AYES: Crane, Godeke, Strong, Gjerde, and Mulheren. NOES: None. ABSENT: None. ABSTAIN: None. b. Proposed 2024/2025 Budget. c. Proposed Mobile Event Schedule – partial. d. Proposed Tipping Fee Adjustment. Presenter: Tim Eriksen, MSWMA General Manager. Commission Directive to Staff to look into the possibility of a tipping fee increase and bring back to the full board. Commissioner Directive to Staff to get more information of what gets collected and when. c. Proposed Mobile Event Schedule. Presenter: Tim Eriksen, MSWMA General Manager. No action was taken. 7. COMMISSIONER REPORTS AND ANNOUNCEMENTS No Commissioner reports were received. 8. SET NEXT MEETING DATE a. Discussion, Consideration, and Scheduling of Next Meeting Date with Meetings to be Held at the Ukiah Civic Chamber and Virtually at the Fort Bragg and Willits City Halls Presenter: Chair Mulheren. Chair Directive to set the next meeting date for May 30, 2024, at 9:00 a.m., and directs the Clerk to check availability with all commissioners. 9. CLOSED SESSION 10. ADJOURNMENT There being no further business, the meeting adjourned at 10:01 p.m. ________________________________ Kristine Lawler, MSWMA Secretary Page 4 of 27 Page 1 of 1 Agenda Item No: 6.a. MEETING DATE/TIME: 5/30/2024 ITEM NO: 2024-250 AGENDA SUMMARY REPORT SUBJECT: Accept and Adopt Fiscal Year 2024/2025 Budget DEPARTMENT: Public Works PREPARED BY: Seth Strader, Administrative Analyst PRESENTER: Tim Eriksen, General Manager of MSWMA ATTACHMENTS: 1. FY 24-25 Budget Summary: Board will consider Accepting and Adopting the Fiscal Year 2024/2025 Budget Background: See attached Fiscal Year 24/25 Proposed Budget. Discussion: See attached Fiscal Year 24/25 Proposed Budget. Recommended Action: Accept and Adopt Fiscal Year 2024/2025 Budget BUDGET AMENDMENT REQUIRED: CURRENT BUDGET AMOUNT: PROPOSED BUDGET AMOUNT: FINANCING SOURCE: PREVIOUS CONTRACT/PURCHASE ORDER NO.: COORDINATED WITH: DIVERSITY-EQUITY INITIATIVES (DEI): CLIMATE INITIATIVES (CI): Page 5 of 27 City of Ukiah NEXT YEAR / CURRENT YEAR BUDGET ANALYSIS Report generated: 04/25/2024 14:15 User:sstrader Program ID: bgnyrpts Page 1 PROJECTION: 20251 FY2025 Budget FOR PERIOD 99 NON-DEPARTMENTAL 2023 2024 2024 2024 2024 2025 PCT ACTUAL ORIG BUD REVISED BUD ACTUAL PROJECTION DEPT REQ CHANGE 43 GRANTS GRANTS .00 -150,000.00 -150,000.00 .00 .00 -130,000.00 -13.3% GRANTS .00 -150,000.00 -150,000.00 .00 .00 -130,000.00 -13.3% AGENDA ITEM 6a Page 6 of 27 City of Ukiah NEXT YEAR / CURRENT YEAR BUDGET ANALYSIS Report generated: 04/25/2024 14:15 User: sstrader Program ID: bgnyrpts Page 2 PROJECTION: 20251 FY2025 Budget FOR PERIOD 99 NON-DEPARTMENTAL 2023 2024 2024 2024 2024 2025 PCT ACTUAL ORIG BUD REVISED BUD ACTUAL PROJECTION DEPT REQ CHANGE 44 CHARGES FOR SERVICE DISPOSAL SITE SURCHARG -115,734.87 -410,000.00 -410,000.00 -297,344.72 -410,000.00 -410,000.00 .0% HAZARDOUS WASTE COLLEC .00 -33,000.00 -33,000.00 .00 .00 .00 -100.0% CHARGES FOR SERVICE -115,734.87 -443,000.00 -443,000.00 -297,344.72 -410,000.00 -410,000.00 -7.4% Page 7 of 27 City of Ukiah NEXT YEAR / CURRENT YEAR BUDGET ANALYSIS Report generated: 04/25/2024 14:15 User: sstrader Program ID: bgnyrpts Page 3 PROJECTION: 20251 FY2025 Budget FOR PERIOD 99 NON-DEPARTMENTAL 2023 2024 2024 2024 2024 2025 PCT ACTUAL ORIG BUD REVISED BUD ACTUAL PROJECTION DEPT REQ CHANGE 48 OTHER OTHER PROGRAM REVENUE .00 -143,886.00 -143,886.00 -6,836.48 -10,000.00 -143,886.00 .0% OTHER .00 -143,886.00 -143,886.00 -6,836.48 -10,000.00 -143,886.00 .0% Page 8 of 27 City of Ukiah NEXT YEAR / CURRENT YEAR BUDGET ANALYSIS Report generated: 04/25/2024 14:15 User: sstrader Program ID: bgnyrpts Page 4 PROJECTION: 20251 FY2025 Budget FOR PERIOD 99 NON-DEPARTMENTAL 2023 2024 2024 2024 2024 2025 PCT ACTUAL ORIG BUD REVISED BUD ACTUAL PROJECTION DEPT REQ CHANGE 49 INTEREST EARNINGS INTEREST ON INVESTMENT .00 -500.00 -500.00 -307.46 -500.00 -500.00 .0% INTEREST EARNINGS .00 -500.00 -500.00 -307.46 -500.00 -500.00 .0% Page 9 of 27 City of Ukiah NEXT YEAR / CURRENT YEAR BUDGET ANALYSIS Report generated: 04/25/2024 14:15 User: sstrader Program ID: bgnyrpts Page 5 PROJECTION: 20251 FY2025 Budget FOR PERIOD 99 NON-DEPARTMENTAL 2023 2024 2024 2024 2024 2025 PCT ACTUAL ORIG BUD REVISED BUD ACTUAL PROJECTION DEPT REQ CHANGE 52 OTHER OPERATING CONTRACTUAL SERVICES .00 30,000.00 30,000.00 2,304.78 2,304.78 10,000.00 -66.7% GENERAL ADMIN .00 144,000.00 144,000.00 108,000.00 144,000.00 144,000.00 .0% AUDIT SERVICES .00 9,900.00 9,900.00 .00 9,900.00 39,600.00 300.0% UKIAH WASTE SOLUTIONS .00 383,947.00 483,947.00 453,713.55 600,000.00 480,000.00 -.8% ILLEGAL DUMP CLEANUP .00 120,000.00 20,000.00 .00 10,000.00 20,000.00 .0% OTHER EXPENSES .00 .00 .00 2,190.00 .00 2,500.00 .0% OTHER OPERATING .00 687,847.00 687,847.00 566,208.33 766,204.78 696,100.00 1.2% TOTAL NON-DEPARTMENTAL -115,734.87 -49,539.00 -49,539.00 261,719.67 345,704.78 11,714.00 -123.6% TOTAL REVENUE -115,734.87 -737,386.00 -737,386.00 -304,488.66 -420,500.00 -684,386.00 -7.2% TOTAL EXPENSE .00 687,847.00 687,847.00 566,208.33 766,204.78 696,100.00 1.2% GRAND TOTAL -115,734.87 -49,539.00 -49,539.00 261,719.67 345,704.78 11,714.00 -123.6% ** END OF REPORT - Generated by Seth Strader ** Page 10 of 27 City of Ukiah NEXT YEAR / CURRENT YEAR BUDGET ANALYSIS Report generated: 04/25/2024 14:15 User: sstrader Program ID: bgnyrpts Page 6 PROJECTION: 20251 FY2025 Budget FOR PERIOD 99 NON-DEPARTMENTAL 2023 2024 2024 2024 2024 2025 PCT ACTUAL ORIG BUD REVISED BUD ACTUAL PROJECTION DEPT REQ CHANGE Field # Total Page Break Sequence 1 4 Y N Sequence 2 10 Y Y Sequence 3 11 Y N Sequence 4 0 N N Report title: 04/25/2024 14:15 |City of Ukiah |P sstrader |NEXT YEAR / CURRENT YEAR BUDGET ANALYSIS |bgnyrp PROJECTION: 20251 FY2025 Budget FOR PERIOD 99 Report type: 1 Budget level: 1 Percentage change calculation method: 1 Print first or second year of budget requests: F Print revenue as credit: Y Include cfwd in rev bud: Y Include cfwd in actuals: Y Print totals only: Y Include segment code: N Include report grand totals by account type: Y Print full GL account: N Double space: N Suppress zero bdgt accts: Y Print as worksheet: N Print percent change or comment: P Print text: N Amounts/totals exceed 999 million dollars: Y Print five budget levels: N Report view: F Find Criteria Field Name Field Value Org 92000000 Object Project Account type Account status Page 11 of 27 Page 1 of 1 Agenda Item No: 6.b. MEETING DATE/TIME: 5/30/2024 AGENDA SUMMARY REPORT SUBJECT:Report of Previous Monthly Activity and Discuss Future Remote Events to be Held ATTACHMENTS: 1. Monthly Invoices Summary:Board will receive report of previous monthly activity and discuss future remote events to be held. Background: Attached are the previous five monthly invoices for MSWMA activities performed by C&S. These activities include the weekly Wednesday collections at the Ukiah MSWMA facility, operation of remote events, illegal dump cleanups and the processing of household hazardous waste (HHW) collected at the remote transfer stations. Discussion: Looking at the invoice history (Attached) shows an average of about $48,000 in monthly expenses over the past six months. For remote events, Caspar is the most participated by a substantial margin. Recommended Action: Page 12 of 27 UKIAH WASTE SOLUTIONS, INC. INVOICE STATEMENT Nov. 2023 QTY.PRICE TOTAL PRICE FLUORESCENT TUBES 548 0.15$ 82.20$ SOLIDS/GREASE 20.00 4.60$ 92.00$ NON-RCRA 20.00 4.77$ 95.40$ BATTERIES 100.00 1.00$ 100.00$ POISONS FLAMMABLE LIQUIDS 15.00 7.26$ 108.90$ COMPACT LAMPS 190.00 0.60$ 114.00$ MILAGE 127.00 0.90$ 114.30$ PACKAGED SHARPS 30.00 3.92$ 117.60$ BULK SOLVENTS 40.00 3.30$ 132.00$ PROGRAM PROFIT 1.00 151.63$ 151.63$ PROGRAM PROFIT 1.00 181.05$ 181.05$ 1 GALLON PROPANE 98.00 2.00$ 196.00$ MILAGE 224.00 0.90$ 201.60$ MISC. CHARGE DAILY JOURNAL 1.00 219.19$ 219.19$ DRUM DISPOSAL 1.00 235.00$ 235.00$ ACIDS/BASES 55.00 4.45$ 244.75$ NON-RCRA 55.00 6.26$ 344.30$ BULK SOLVENTS 110.00 3.30$ 363.00$ POISONS SOLIDS 90.00 4.78$ 430.20$ NON-RCRA 100.00 4.77$ 477.00$ LABOR MANAGER 11.00 52.10$ 573.10$ LABOR TECH 16.50 35.25$ 581.63$ LABOR TECH 16.50 35.25$ 581.63$ LABOR TECH 19.00 35.25$ 669.75$ LABOR TECH 19.00 35.25$ 669.75$ LABOR MANAGER 13.00 52.10$ 677.30$ POISONS FLAMMABLE LIQUIDS 110.00 7.26$ 798.60$ BATTERIES 800.00 1.00$ 800.00$ FACILITY/TRAILER 1.00 850.00$ 850.00$ FACILITY/TRAILER 1.00 850.00$ 850.00$ DRUM DISPOSAL 4.00 235.00$ 940.00$ MISC. CHARGE COVELO CAR COUNT 24.00 -$ -$ PAINT (OIL BASE)165.00 -$ -$ PAINT (LATEX BASE)1220.00 -$ -$ LESS CASH 1.00 (281.30)$ (281.30)$ ANTIFREEZE 55.00 -$ -$ 5 GALLON PROPANE 3.00 -$ -$ MOTOR OIL 110.00 -$ -$ MOTOR OIL 40.00 -$ -$ OIL FILTERS 1.00 -$ -$ ANTIFREEZE 15.00 -$ -$ Service Location: Acct # #4034-6113049-001 (Willits & Covelo Remote Event) Page 13 of 27 OXIDIZER SOLID/LIQ 1.00 6.75$ 6.75$ HID BULBS/FLUORESCENT 6.00 1.20$ 7.20$ FLUORESCENT TUBES 60.00 0.15$ 9.00$ FIRE EXTINGUISHER 6.00 2.00$ 12.00$ COMPACT LAMPS 30.00 0.60$ 18.00$ E-MANIFEST 1.00 28.00$ 28.00$ E-MANIFEST 1.00 28.00$ 28.00$ NON-RCRA 5.00 6.26$ 31.30$ LIQUID LOOSE PACK 10.00 3.46$ 34.60$ LIQUID LOOSE PACK 12.00 3.46$ 41.52$ HID BULBS/FLUORESCENT 36.00 1.20$ 43.20$ ACIDS BASES 10.00 4.45$ 44.50$ LABOR SUPPORT 1.00 44.75$ 44.75$ LABOR SUPPORT 1.00 44.75$ 44.75$ PAINT (LATEX BASE)340.00 -$ -$ PAINT (OIL BASE)110.00 -$ -$ 1 GALLON PROPANE 30.00 2.00$ 60.00$ OXIDIZER SOLID/LIQ 10.00 6.75$ 67.50$ SOLIDS/GREASE 15.00 4.60$ 69.00$ POISONS SOLIDS 15.00 4.78$ 71.70$ LEAD CHIPS/CONTAM SOIL/ABS 15.00 4.78$ 71.70$ DISPOSAL FEE 15 YD -RO 1.00 141.01$ 141.01$ HAUL 15 YD RECYCLE - RO 1.00 332.11$ 332.11$ HAUL 15 YD - RO 1.00 332.11$ 332.11$ E-MANIFEST 3.00 28.00$ 84.00$ ACIDS/BASES 40.00 4.45$ 178.00$ OXIDIZER SOLID/LIQ 30.00 6.75$ 202.50$ COMPACT LAMPS 360.00 0.60$ 216.00$ SOLIDS/GREASE 55.00 4.60$ 253.00$ METER BOX 10.00 36.00$ 360.00$ LEAD CHIPS/CONTAM SOIL/ABS 110.00 4.78$ 525.80$ NON-RCRA 165.00 4.77$ 787.05$ FLUORESCENT TUBES 5600.00 0.15$ 840.00$ FACILITY/TRAILER 1.00 850.00$ 850.00$ BULK SOLVENTS 275.00 3.30$ 907.50$ SUPPLIES 1.00 910.25$ 910.25$ CELL BATTERY NICAD/LITHIUM RECYCLE 3200.00 0.30$ 960.00$ METER BOX 1.00 980.00$ 980.00$ POISONS SOLIDS 275.00 4.78$ 1,314.50$ NON-RCRA 220.00 6.26$ 1,377.20$ MILAGE 1539.00 0.90$ 1,385.10$ Service Location: Acct #4034-6113049-003 (Ukiah Collection at MSWMA Facility) Service location: Acct #4034-6113049-002 (Ukiah MSWMA Facility) Page 14 of 27 AEROSOL METER BOX 2.00 710.00$ 1,420.00$ LIQUID LOOSE PACK 440.00 3.46$ 1,522.40$ PROGRAM PROFIT 1.00 1,802.02$ 1,802.02$ POISONS FAMMABLE LIQUIDS 440.00 7.26$ 3,194.40$ LABOR MANAGER 128.00 52.10$ 6,668.80$ LABOR TECH 191.00 35.25$ 6,732.75$ LABOR TECH 191.00 35.25$ 6,732.75$ MISC. CHARGE UKIAH 1.00 -$ -$ PAINT (OIL BASE)880.00 -$ -$ PAINT (LATEX BASE)1768.00 -$ -$ 5 GALLON PROPANE 12.00 -$ -$ MOTOR OIL 165.00 -$ -$ SUPPLIES FERRELLGAS 1.00 12.00$ 12.00$ FIRE EXTINGUISHER 10.00 2.00$ 20.00$ HID BULBS/FLUORESCENT 30.00 1.20$ 36.00$ LABOR SUPPORT 1.00 44.75$ 44.75$ SUPPLIES MENDO MILL 1.00 50.87$ 50.87$ 12,444.04$ 805.23$ 40,367.64$ Total Charges and Fees:53,616.91$ TOTAL From Acct #4034-6113049-001 (Willits & Covelo Remote Event) TOTAL From Acct #4034-6113049-002 (Ukiah MSWMA Facility) TOTAL From Acct #4034-6113049-003 (Ukiah Collection at MSWMA Facility) Page 15 of 27 UKIAH WASTE SOLUTIONS, INC. INVOICE STATEMENT Dec. 2023 QTY.PRICE TOTAL PRICE CRUSHED LIGHT TUBES 10 2.10$ 21.00$ HID BULBS/FLOURESCENT 21.00 1.20$ 25.20$ E-MANIFEST 1.00 28.00$ 28.00$ CELL BATTERY NICAD/LITHIUM 100.00 0.30$ 30.00$ HID BULBS/FLOURESCENT 27.00 1.20$ 32.40$ LABOR SUPPORT 1.00 44.75$ 44.75$ 1-GALLON PROPANE 23.00 2.00$ 46.00$ COMPACT LAMPS 80.00 0.60$ 48.00$ E-MANIFEST 2.00 28.00$ 56.00$ PACKAGED SHARPS 15.00 3.92$ 58.80$ OXIDIZER SOLID/LIQ 10.00 6.75$ 67.50$ OXIDIZER SOLID/LIQ 15.00 6.75$ 101.25$ SUPPLIES POLY FILM 1.00 110.00$ 110.00$ COMPACT LAMPS 193.00 0.60$ 115.80$ MISC. CHARGE CAR COUNT 74.00 -$ -$ LEAD CHIPS/CONTAM SOIL/ABSO 30.00 4.78$ 143.40$ FLUORESCENT TUBES 1108.00 0.15$ 166.20$ FLARES 5.00 33.54$ 167.70$ NON-RCRA 40.00 4.77$ 190.80$ ACIDS/BASES 45.00 4.45$ 200.25$ PROGRAM PROFIT 1.00 202.47$ 202.47$ ACIDS/BASES 50.00 4.45$ 222.50$ SOLIDS/GREASE 50.00 4.60$ 230.00$ 1-GALLON PROPANE 123.00 2.00$ 246.00$ FLUORESCENT TUBES 1672.00 0.15$ 250.80$ LEAD CHIPS/CONTAM SOIL 55.00 4.78$ 262.90$ POISONS SOLIDS 55.00 4.78$ 262.90$ LIQUID LOOSE PACK 80.00 3.46$ 276.80$ MISC. CHARGE NORTH CNP 1.00 280.81$ 280.81$ NON-RCRA 55.00 6.26$ 344.30$ BULK SOLVENTS 110.00 3.30$ 363.00$ POISONS FLAMMABLE LIQUIDS 55.00 7.26$ 399.30$ PAINT (OIL BASE)440.00 -$ -$ MOTOR OIL 220.00 -$ -$ OIL FILTERS 10.00 -$ -$ ANTIFREEZE 50.00 -$ -$ MISC. CHARGE 355.00 -$ -$ PAINT (LATEX BASE)1540.00 -$ -$ PAINT (OIL BASE)275.00 -$ -$ PAINT (LATEX BASE)660.00 -$ -$ ANTIFREEZE 15.00 -$ -$ Service Location: Acct # #4034-6113049-001 (Caspar and Gualala Remote Event) Page 16 of 27 MOTOR OIL 55.00 -$ -$ OIL FILTERS 5.00 -$ -$ FIRE EXTINGUISHER 4.00 2.00$ 8.00$ FIRE EXTINGUISHER 8.00 2.00$ 16.00$ BATTERIES 400.00 1.00$ 400.00$ DRUM DISPOSAL 2.00 235.00$ 470.00$ MILEAGE 532.00 0.90$ 478.80$ SOLIDS/GREASE 110.00 4.60$ 506.00$ NON-RCRA 110.00 4.77$ 524.70$ PROGRAM PROFIT 1.00 528.58$ 528.58$ LIQUID LOOSE PACK 165.00 3.46$ 570.90$ POISONS SOLIDS 140.00 4.78$ 669.20$ LABOR MANAGER 13.00 52.10$ 677.30$ LABOR TECH 19.50 35.25$ 687.38$ LABOR TECH 19.50 35.25$ 687.38$ BULK SOLVENTS 220.00 3.30$ 726.00$ NON-RCRA 125.00 6.26$ 782.50$ BATTERIES 800.00 1.00$ 800.00$ FACILITY/TRAILER 1.00 850.00$ 850.00$ FACILITY/TRAILER 1.00 850.00$ 850.00$ MILEAGE 1070.00 0.90$ 963.00$ POISONS FLAMMABLE LIQUIDS 190.00 7.26$ 1,379.40$ DRUM DISPOSAL 6.00 235.00$ 1,410.00$ LABOR TECH 50.00 35.25$ 1,762.50$ LABOR MANAGER 35.00 52.10$ 1,823.50$ LABOR TECH 54.00 35.25$ 1,903.50$ DISPOSAL MSW 1.00 190.11$ 190.11$ DISPOSAL MSW 1.00 214.37$ 214.37$ DISPOSAL FEE 15 YD - RO 1.08 125.90$ 135.97$ HAUL 15 YD - RO 1.00 334.06$ 334.06$ HAUL 30 YD RECYCLE - RO 1.00 334.06$ 334.06$ FIRE EXTINGUISHER 16.00 2.00$ 32.00$ SUPPLIES 1.00 36.42$ 36.42$ LABOR SUPPORT 1.00 44.75$ 44.75$ BENT LIGHT TUBES 32.00 1.60$ 51.20$ E-MANIFEST 3.00 28.00$ 84.00$ SUPPLIES 1.00 100.00$ 100.00$ LESS CASH 1.00 (78.00)$ (78.00)$ ANTIFREEZE 165.00 -$ -$ PAINT (OIL BASE)1320.00 -$ -$ PAINT (LATEX BASE)2340.00 -$ -$ Service Location: Acct #4034-6113049-003 (Ukiah Collection at MSWMA Facility) Service location: Acct #4034-6113049-002 (Ukiah MSWMA Facility) Page 17 of 27 MOTOR OIL 495.00 -$ -$ COMPACT LAMPS 360.00 0.60$ 216.00$ HID BULBS/FLOURESCENT 200.00 1.20$ 240.00$ LEAD CHIPS/CONTAM SOIL/ABS 55.00 4.78$ 262.90$ METER BOX 10.00 36.00$ 360.00$ OXIDIZER SOLID/LIQ 55.00 6.75$ 371.25$ OIL FILTERS 50.00 -$ -$ MISC. CHARGE CAR COUNT 214.00 -$ -$ SUPPLIES, ECO MEDICAL 1.00 459.38$ 459.38$ AEROSOL METER BOX 1.00 710.00$ 710.00$ FLUORESCENT TUBES 6400.00 0.15$ 960.00$ NON-RCRA 220.00 4.77$ 1,049.40$ SOLIDS/GREASE 275.00 4.60$ 1,265.00$ LIQUID LOOSE PACK 440.00 3.46$ 1,522.40$ POISONS SOLIDS 330.00 4.78$ 1,577.40$ POISONS FLAMMABLE LIQUIDS 220.00 7.26$ 1,597.20$ SUPPLIES, STEEL DRUMS 40.00 40.00$ 1,600.00$ MILEAGE 1841.00 0.90$ 1,656.90$ PROGRAM PROFIT 1.00 1,669.24$ 1,669.24$ NON-RCRA 275.00 6.26$ 1,721.50$ ACIDS/BASES 440.00 4.45$ 1,958.00$ BULK SOLVENTS 660.00 3.30$ 2,178.00$ MISC. CHARGE, FREON REMOVAL 249.00 10.00$ 2,490.00$ LABOR TECH 152.00 35.25$ 5,358.00$ LABOR TECH 152.00 35.25$ 5,358.00$ LABOR MANAGER 120.00 52.10$ 6,252.00$ 24,469.46$ 1,208.57$ 41,102.94$ Total Charges and Fees:66,780.97$ TOTAL From Acct #4034-6113049-003 (Ukiah Collection at MSWMA Facility) TOTAL From Acct #4034-6113049-002 (Ukiah MSWMA Facility) TOTAL From Acct #4034-6113049-001 (Caspar and Gualala Remote Event) Page 18 of 27 UKIAH WASTE SOLUTIONS, INC. INVOICE STATEMENT Jan. 2024 QTY.PRICE TOTAL PRICE HAUL 15 YD - RO 1 371.91$ 371.91$ DISPOSAL FEE 15 YD - RO 1.28 133.85$ 171.33$ HAUL 15 YD RECYCLE - RO 1 371.91$ 371.91$ Less Cash 1 ($152)(152.00)$ Car Count 158 -$ -$ MOTOR OIL 245 -$ -$ OIL FILTERS 25 -$ -$ ANTIFREEZE 110 -$ -$ PAINT (OIL BASE)1100 -$ -$ PAINT(LATEX BASE)3040 -$ -$ HID FLOURESCENT BULBS 14 1.20$ 16.80$ LABOR SUPPORT 1 44.75$ 44.75$ FIRE EXTINGUISHER 30 2.00$ 60.00$ SUPPLIES 1 83.69$ 83.69$ E-MANIFEST 3 28.00$ 84.00$ COMPACT LAMPS 323 0.60$ 193.80$ SUPPLIES 2 100.00$ 200.00$ SUPPLIES 10 22.00$ 220.00$ LEAD/CONTAM SOIL ECT.55 4.78$ 262.90$ SUPPLIES 12 40.00$ 480.00$ NON-RCRA 110 4.77$ 524.70$ FLOURESCENT TUBES 3788 0.15$ 568.20$ METER BOX 16 36.00$ 576.00$ SUPPLIES 1 655.55$ 655.55$ AEROSOL METER BOX 1 710.00$ 710.00$ SOLIDS/GREASE 165 4.60$ 759.00$ BULK SOLVENTS 250 3.30$ 825.00$ ACIDS/BASES 220 4.45$ 979.00$ METER BOX 1 980.00$ 980.00$ POISONS SOLIDS 275 4.78$ 1,314.50$ NON-RCRA 220 6.26$ 1,377.20$ PROGRAM PROFIT 1 1,515.71$ 1,515.71$ POISONS FLAMMABLE LIQUIDS 220 7.26$ 1,597.20$ LIQUID LOOSE PACK 880 3.46$ 3,044.80$ FREON REMOVAL 323 10.00$ 3,230.00$ LABOR MANAGER 104 52.10$ 5,418.40$ LABOR TECH 168 35.25$ 5,922.00$ LABOR TECH 168 35.25$ 5,922.00$ Service Location: Acct #4034-6113049-003 (Ukiah Collection at MSWMA Facility) Service Location: Acct #4034-6113049-002 (Ukiah MSWMA Facility) Page 19 of 27 915.15$ 37,413.20$ Total Charges and Fees:38,328.35$ TOTAL From Acct #4034-6113049-002 (Ukiah MSWMA Facility) TOTAL From Acct #4034-6113049-003 (Ukiah Collection at MSWMA Facility) Page 20 of 27 UKIAH WASTE SOLUTIONS, INC. INVOICE STATEMENT Feb. 2024 QTY.PRICE TOTAL PRICE PAINT (OIL BASE)255 -$ -$ PAINT (LATEX BASE)770.00 -$ -$ 5 GALLON PROPANE 4.00 -$ -$ MOTOR OIL 110.00 -$ -$ OIL FILTERS 5.00 -$ -$ ANTIFREEZE 25.00 -$ -$ MISC. CHARGE CAR COUNT CASPER 105.00 -$ -$ FIRE EXTINGUISHER 3.00 2.00$ 6.00$ CELL BATTERY NICAD/LITHIUM RECYCLE 50.00 0.30$ 15.00$ E-MANIFEST 1.00 28.00$ 28.00$ OXIDIZER SOLID/LIQ 5.00 6.75$ 33.75$ HID BULBS/FLOURESCENT 32.00 1.20$ 38.40$ LEAD CHIPS/CONTAM SOIL/ABS 10.00 4.78$ 47.80$ 1-GALLON PROPANE 46.00 2.00$ 92.00$ COMPACT LAMPS 180.00 0.60$ 108.00$ SOLIDS/GREASE 35.00 4.60$ 161.00$ NON-RCRA 35.00 4.77$ 166.95$ BULK SOLVENTS 60.00 3.30$ 198.00$ ACIDS/BASES 50.00 4.45$ 222.50$ HHW - POISONS SOLIDS 55.00 4.78$ 262.90$ PROGRAM PROFIT 1.00 274.92$ 274.92$ NON-RCRA 55.00 6.26$ 344.30$ FLUORESCENT TUBES 2392.00 0.15$ 358.80$ LIQUID LOOSE PACK 110.00 3.46$ 380.60$ MILEAGE 428.00 0.90$ 385.20$ POISONS FLAMMABLE LIQUIDS 80.00 7.26$ 580.80$ LABOR TECH 19.00 35.25$ 669.75$ LABOR TECH 19.00 35.25$ 669.75$ LABOR TECH 19.00 35.25$ 669.75$ DRUM DISPOSAL 3.00 235.00$ 705.00$ BATTERIES 800.00 1.00$ 800.00$ FACILITY/TRAILER 1.00 850.00$ 850.00$ LABOR MANAGER 20.00 52.10$ 1,042.00$ DISPOSAL FEE 15 YD -RO 1.47 133.85$ 196.76$ HAUL 15 YD RECYCLE - RO 1.00 371.91$ 371.91$ HAUL 15 YD - RO 1.00 371.91$ 371.91$ Service Location: Acct # #4034-6113049-001 (Caspar Remote Event) Service Location: Acct #4034-6113049-002 (Ukiah MSWMA Facility) Service Location: Acct #4034-6113049-003 (Ukiah Collection at MSWMA Facility) Page 21 of 27 LESS CASH 1.00 (151.50)$ (151.50)$ MISC. CHARGE UKIAH CAR COUNT 182.00 -$ -$ PAINT (OIL BASE)880.00 -$ -$ PAINT (LATEX BASE)3080.00 -$ -$ 5 GALLON PROPANE 18.00 -$ -$ MOTOR OIL 560.00 -$ -$ OIL FILTERS 10.00 -$ -$ ANTIFREEZE 55.00 -$ -$ SUPPLIES 1.00 5.00$ 5.00$ FIRE EXTINGUISHER 6.00 2.00$ 12.00$ LABOR SUPPORT 1.00 44.75$ 44.75$ HID BULBS/FLOURESCENT 63.00 1.20$ 75.60$ E-MANIFEST 3.00 28.00$ 84.00$ CELL BATTERY NICAD/LITHIUM RECYCLE 330.00 0.30$ 99.00$ COMPACT LAMPS 283.00 0.60$ 169.80$ SUPPLIES 1.00 213.98$ 213.98$ SUPPLIES 1.00 386.00$ 386.00$ FLUORESCENT TUBES 2640.00 0.15$ 396.00$ AEROSOL METER BOX 1.00 710.00$ 710.00$ FACILITY/TRAILER 1.00 850.00$ 850.00$ ACIDS/BASES 220.00 4.45$ 979.00$ SOLIDS/GREASE 220.00 4.60$ 1,012.00$ POISONS SOLIDS 220.00 4.78$ 1,051.60$ MILEAGE 1170.00 0.90$ 1,053.00$ BULK SOLVENTS 330.00 3.30$ 1,089.00$ NON-RCRA 220.00 6.26$ 1,377.20$ NON-RCRA 330.00 4.77$ 1,574.10$ SUPPLIES 40.00 40.00$ 1,600.00$ PROGRAM PROFIT 1.00 1,701.48$ 1,701.48$ POISONS FLAMMABLE LIQUIDS 440.00 7.26$ 3,194.40$ BATTERIES 3210.00 1.00$ 3,210.00$ MISC. CHARGE 337.00 10.00$ 3,370.00$ LIQUID LOOSE PACK 1100.00 3.46$ 3,806.00$ LABOR MANAGER 78.00 52.10$ 4,063.80$ LABOR TECH 196.00 35.25$ 6,909.00$ LABOR TECH 196.00 35.25$ 6,909.00$ 9,111.17$ 940.58$ 45,794.21$ Total Charges and Fees:55,845.96$ TOTAL From Acct #4034-6113049-003 (Ukiah Collection at MSWMA Facility) TOTAL From Acct #4034-6113049-001 (Caspar Remote Event) TOTAL From Acct #4034-6113049-002 (Ukiah MSWMA Facility) Page 22 of 27 UKIAH WASTE SOLUTIONS, INC. INVOICE STATEMENT Mar. 2024 QTY.PRICE TOTAL PRICE DISPOSAL FEE 15 YD -RO 1.15 133.85$ 153.93$ HAUL 15 YD - RO 1.00 371.91$ 371.91$ LESS CASH 1.00 (166.00)$ (166.00)$ MISC. CHARGE UKIAH CAR COUNT 192.00 -$ -$ FIRE EXTINGUISHER 9.00 2.00$ 18.00$ LABOR SUPPORT 1.00 44.75$ 44.75$ CELL BATTERY NICAD/LITHIUM 150.00 0.30$ 45.00$ HID BULBS/FLOURESCENT 46.00 1.20$ 55.20$ E-MANIFEST 3.00 28.00$ 84.00$ COMPACT LAMPS 337.00 0.60$ 202.20$ OXIDIZER SOLID/LIQ 30.00 6.75$ 202.50$ 1-GALLON PROPANE 168.00 2.00$ 336.00$ FLUORESCENT TUBES 2400.00 0.15$ 360.00$ ACIDS/BASES 110.00 4.45$ 489.50$ LEAD CHIPS/CONTAM SOIL/ABS 110.00 4.78$ 525.80$ BULK SOLVENTS 165.00 3.30$ 544.50$ AEROSOL METER BOX 1.00 710.00$ 710.00$ SOLIDS/GREASE 220.00 4.60$ 1,012.00$ MILEAGE 1154.00 0.90$ 1,038.60$ NON-RCRA 220.00 4.77$ 1,049.40$ PROGRAM PROFIT 1.00 1,151.13$ 1,151.13$ SUPPLIES 32.00 40.00$ 1,280.00$ NON-RCRA 220.00 6.26$ 1,377.20$ LABOR MANAGER 33.00 52.10$ 1,719.30$ LIQUID LOOSE PACK 550.00 3.46$ 1,903.00$ MISC. CHARGE FREON REMOVAL 10.00 266.00$ 2,660.00$ POISONS FLAMMABLE LIQUIDS 440.00 7.26$ 3,194.40$ BATTERIES 3200.00 1.00$ 3,200.00$ LABOR TECH 145.00 35.25$ 5,111.25$ POISONS SOLIDS 165.00 4.78$ 788.70$ FACILITY/TRAILER 1.00 850.00$ 850.00$ LABOR TECH 145.00 35.25$ 5,111.25$ 525.84$ 34,897.68$ Total Charges and Fees:35,423.52$ Service Location: Acct #4034-6113049-002 (Ukiah MSWMA Facility) Service Location: Acct #4034-6113049-003 (Ukiah Collection at MSWMA Facility) TOTAL From Acct #4034-6113049-002 (Ukiah MSWMA Facility) TOTAL From Acct #4034-6113049-003 (Ukiah Collection at MSWMA Facility) Page 23 of 27 UKIAH WASTE SOLUTIONS, INC. INVOICE STATEMENT Apr. 2024 QTY.PRICE TOTAL PRICE PAINT (OIL BASE)110.00 -$ -$ 5 GALLON PROPANE 4 -$ -$ MOTOR OIL 55 -$ -$ ANTIFREEZE 15 -$ -$ PAINT (LATEX BASE)660 -$ -$ HID BULBS/FLOURESCENT 3 1.20$ 3.60$ OXIDIZER SOLID/LIQ 3 6.75$ 20.25$ COMPACT LAMPS 35 0.60$ 21.00$ 1-GALLON PROPANE 13 2.00$ 26.00$ LABOR SUPPORT 1 44.75$ 44.75$ SOLIDS/GREASE 10 4.60$ 46.00$ FLUORESCENT TUBES 356 0.15$ 53.40$ E-MANIFEST 2 28.00$ 56.00$ NON-RCRA 15 4.77$ 71.55$ POISONS SOLIDS 15 4.78$ 71.70$ BATTERIES 110 1.00$ 110.00$ NON-RCRA 20 6.26$ 125.20$ ACIDS/BASES 30 4.45$ 133.50$ POISONS FLAMMABLE LIQUIDS 20 7.26$ 145.20$ BULK SOLVENTS 50 3.30$ 165.00$ LIQUID LOOSE PACK 55 3.46$ 190.30$ MILEAGE 218 0.90$ 196.20$ DRUM DISPOSAL 1.00 235.00$ 235.00$ MISC. CHARGE WILLITS CAR COUNT 63 -$ -$ PROGRAM PROFIT 1 258.05$ 258.05$ LABOR TECH 17 35.25$ 599.25$ LABOR TECH 19 35.25$ 669.75$ LABOR TECH 19 35.25$ 669.75$ FACILITY/TRAILER 1 850.00$ 850.00$ LABOR MANAGER 19 52.10$ 989.90$ DISPOSAL FEE 15 YD -RO 1.28 133.85$ 171.33$ HAUL 15 YD - RO 1 371.91$ 371.91$ HAUL 15 YD - RO 1 371.91$ 371.91$ LESS CASH 1 (69.00)$ (69.00)$ PAINT (LATEX BASE)1760 -$ -$ Service Location: Acct # #4034-6113049-001 (Willits Remote Event) Service Location: Acct #4034-6113049-003 (Ukiah Collection at MSWMA Facility) Service Location: Acct #4034-6113049-002 (Ukiah MSWMA Facility) Page 24 of 27 MISC. CHARGE UKIAH CAR COUNT 167 -$ -$ 5 GALLON PROPANE 23 -$ -$ MOTOR OIL 600 -$ -$ OIL FILTERS 110 -$ -$ ANTIFREEZE 110 -$ -$ PAINT (OIL BASE)880 -$ -$ SUPPLIES WORLD OIL INV# 1500-01043100 1 5.00$ 5.00$ BENT LIGHT TUBES 12 1.60$ 19.20$ FIRE EXTINGUISHER 11 2.00$ 22.00$ LABOR SUPPORT 1 44.75$ 44.75$ CELL BATTERY NICAD/LITHIUM RECYCLE 200 0.30$ 60.00$ HID BULBS/FLOURESCENT 63 1.20$ 75.60$ E-MANIFEST 4 28.00$ 112.00$ COMPACT LAMPS 387 0.60$ 232.20$ SOLIDS/GREASE 55 4.60$ 253.00$ LEAD CHIPS/CONTAM SOIL/ABS 55 4.78$ 262.90$ OXIDIZER SOLID/LIQ 50 6.75$ 337.50$ NON-RCRA 55.00 6.26$ 344.30$ FLUORESCENT TUBES 2528 0.15$ 379.20$ ACIDS/BASES 110 4.45$ 489.50$ AEROSOL METER BOX 1 710.00$ 710.00$ NON-RCRA 165 4.77$ 787.05$ FACILITY/TRAILER 1 850.00$ 850.00$ METER BOX 1 980.00$ 980.00$ MILEAGE 1114 0.90$ 1,002.60$ SUPPLIES ECO MEDICAL 1 1,018.75$ 1,018.75$ POISONS SOLIDS 220 4.78$ 1,051.60$ BULK SOLVENTS 330 3.30$ 1,089.00$ PROGRAM PROFIT 1 1,316.10$ 1,316.10$ POISONS FLAMMABLE LIQUIDS 220.00 7.26$ 1,597.20$ BATTERIES 1600.00 1.00$ 1,600.00$ LIQUID LOOSE PACK 660.00 3.46$ 2,283.60$ LABOR MANAGER 56.00 52.10$ 2,917.60$ MISC. CHARGE FREON REMOVAL 411.00 10.00$ 4,110.00$ LABOR TECH 161.00 35.25$ 5,675.25$ LABOR TECH 161.00 35.25$ 5,675.25$ 5,751.35$ 915.15$ 35,232.15$ Total Charges and Fees:41,898.65$ TOTAL From Acct #4034-6113049-003 (Ukiah Collection at MSWMA Facility) TOTAL From Acct #4034-6113049-001 (Willits Remote Event) TOTAL From Acct #4034-6113049-002 (Ukiah MSWMA Facility) Page 25 of 27 Page 1 of 2 Agenda Item No: 6.c. MEETING DATE/TIME: 5/30/2024 ITEM NO: 2024-264 AGENDA SUMMARY REPORT SUBJECT: Discuss Possibility of Raising Tipping Fee DEPARTMENT: Public Works PREPARED BY: Seth Strader, Administrative Analyst PRESENTER: Tim Eriksen, General Manager ATTACHMENTS: None Summary: Board will Discuss Possibility of Raising Tipping Fee Background: The current tipping fee collected per ton at the various transfer stations is $6.50 per ton. This cost is collected from the rate payers by just a few cents on each monthly invoice. A change in this tipping fee would impact the rate payers by a very small margin. Discussion: Please see the table below for the current estimated revenue collected at the rate of $6.50 and the additional rows showing the estimated revenue at $8.50, $9.00 and $9.50 - an increase of $2.00, $2.50 and $3.00 respectively. Charge per Ton Estimated Tons Collected Estimated Total Revenue $6.50 (Current Fee) 63,077 $410,000 (Current Estimated Revenue) $8.00 63,077 $504,616 ($93,616 increase) $8.50 63,077 $536,155 ($126,155 increase) $9.00 63,077 $567,693 ($157,693 increase) The additional revenues generated by an increase in tipping fees could alleviate budget shortfalls caused by higher than expected activity at the collection events, expand the illegal dump cleanups and allow for additional remote events. Recommended Action: Discuss Possibility of Raising Tipping Fee BUDGET AMENDMENT REQUIRED: CURRENT BUDGET AMOUNT: PROPOSED BUDGET AMOUNT: FINANCING SOURCE: PREVIOUS CONTRACT/PURCHASE ORDER NO.: COORDINATED WITH: DIVERSITY-EQUITY INITIATIVES (DEI): CLIMATE INITIATIVES (CI): Page 26 of 27 Page 2 of 2 Page 27 of 27