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Home My WebLink AboutCC Reso 2024-39 - Authorizing Destruction Finance & City Manager Records RESOLUTION NO. 2024-39 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH AUTHORIZING THE DESTRUCTION OF CERTAIN RECORDS WHEREAS,the Finance department and the City Manager's Office,along with the City Attorney and the City Clerk have reviewed and approved the list of records that are attached as Exhibit A, and determined that said records are no longer necessary and may at this time be destroyed. NOW,THEREFORE, BE IT RESOLVED that the Ukiah City Council hereby approves the destruction of certain records, contained in Exhibit A of this Resolution, and authorizes the City Clerk to destroy the records. PASSED AND ADOPTED this 2nd day of October, 2024, by the following roll call vote: AYES: Councilmembers Rodin, Orozco, Sher, Crane, and Mayor Duenas NOES: None ABSTAIN: None ABSENT: None J fina duenas, Mayor ATTEST: L K istine Lawler, City Clerk FINANCE EXHIBIT A RECORDS SCHEDULED FOR DESTRUCTION CONTAINER SHELF LOCATION BOX11 DadeRacd Con GMro1 RECORD TITLE pA RETAIN COMMENT Pub File 0 UNTIL 1 b 33 4368 W/2014 Con Accounts Payable 7/09-6/10 2024 ME-OL 1 C 40 4369 811/2014 Can Accounts Payable 7/09-6/10 2024 PU-RE 1 d 55 00359 1/132020 Pub 719.13 Statistics Reports 01/01MA2/31117 2023 1 f 101 4370 8/112014 Con Accounts Payable 7M9-6110 2024 KA-MENDO 1 f 102 00751 2/l/2023 Pub 704.07 Cash Receipt Edit List 11/1621-12/W21 2D24 1 f 103 00855 2/132023 Con 714.11 Federal&State R Orte:Payroll 1/1117-12131/18 2023 sent b Devon Ion 1 113 4371 811/2014 Con Accounts Payable 7109-6/t0 2024 WE-Z 1 h 130 OD756 2/12023 Pub 704.07 Cash ReceiptEdit List 611121.11/0521 2024 1 h 131 00757 211/2023 Pub 704.07 Cash Receipt Edit List 711119.8130119 2023 1 h 132 4372 811/2014 Con Accounts Payable 7109-&10 2024 BL-CO 1 h 140 4373 8/12014 Con Amounts Payable 7109-6110 2D24 ON-PU 1 h 142 00768 2/1/2023 Pub 704.07 Cash Receipt Edit List 11121.419121 2024 1 h1170 OD759 211/2023 Pub 704.07 Cash ReceiptEdit List 3/120-4/30120 2023 1 i ODS56 21132023 Con 714.06 0wrarred Compensation 1/1117-12131/17 2023 {sent b Devon King):Agencies 1 i 4374 811/2014 Con Accounts Payable 7/09-6/10 2024 A-AT 1 4375 8/12014 Con Accounts Payable 7M9-6110 2D24 SM-T 1 4376 811/2014 Con AccountsPaable 7/W-6110 2D24 AT-BA 1 4377 8/12014 Con AccountsPaable 7109-WO 2024 GU-J 1 4378 81112014 Con Accounts Payable 7109-6110 2D24 ER-GR 1 L 215 3697 1292009 Con 713 Parking District&Enforcement 1107-12M 2D10 Retention was odginall labeld as 2+G270012;may want to look in the box beforadestroying 1 L 218 4379 &11r2014 Can Accounts Payable 7M9-W10 4024 Encumbrances,Uniform Allowances.ASR Copies.Davis Hammon Audit 2008- 09 1 m 246 4300 811/2014 Con Accounts Payable 7/1)9-6110 2024 U-WE 1 n 247 003" 1/132020 Pub 719.14 Ublity Receipt$tub symentCoupons 01101112-12(31/17 2023 1 n 251 4381 8112014 Con Accounts Payable 7M9.W10 2D24 CO-EN 1 n 262 4382 811/2014 Con Accounts Payable 7109.6110 2024 RE-SL 1 0 273 00114 5282019 Con Utility Receipt Stubs 22017-WO17 2D23 was box4766 1 0 276 00762 2112023 Pub 7D4.07 Cash Receipt Edit List B121.913021 2024 1 0 277 00763 211/2023 Pub 704.07 Cash Receipt Edit List 51121-7130/21 2024 1 0 278 00764 2f12023 Pub 7D4,09 Cash Receipt Stubs 711119-8Bf19 2024 1 0 271 V 2112023 Pub 704.09 Cash Receipt Stubs 9/9119.1114119 2024 1 294SQ412013 Both Accounts Pa able 72010-612D71 2D23 BU-CU 1 q 311 Pub Recreabon Binders 1995&200012001 2005 The retention on this box was originally labeled L(Life)+4.I'm not sure what that means,so m want fo look in the box before destr in1 q 314 2/1/2023 Pub 707.01 Billi ,Adjustments,and Cash Re isters 10/1119-12131/19 2D24 1 324 2/12023 Pub 704,07 Cash Recei 1 Edit List 9/1119.11OMM9 2024 1 328 2/12023 Pub 719.04 A - tions 1/V19.1213120 2023 1 q 3305112018 Con Billing Records 42016-102D17 2023 UVSD 1 1 377 00784 2112023 Pub 719.06 Billing-Records/Edits 71121.613021 2024 Routes 10-170 1 u 397 00785 2112023 Pub 719.08 Billing-Records/Edits 71121-613021 2024 Routes 2M710 1 u 400 4231 924/2013 Both Accounts Payable 712010.62011 2023 UN-Z 1 U 407 007W 2)12023 Pub 719.06 Bi0i -Records/Edits 7111214W3021 2024 Routes 170.270 1 u 410 00787 2/12023 Pub 719.06 Bipi -Records 1 Edits 71121.&30/21 2024 10 thru 160 1 u 413 4730 618/207 Both 719.06 Billing-RecordsIEdits 111/16-12131/17 2020 Ries17-36 1 v 420 4236 92412013 Both Accounts Payable 72010.62011 2023 Encumbarances from 1998-2008 1 v 430 4731 5112018 Con BillingRecords 32017-52017 2023 1 Kbb 437 00859 21132023 Con 714.11 Federal&Stale Reports:Pa o8 111113-12131119 2024 (sent b Devon King) 1 479 00317 1113/202D 719M Accounts Receivable Ledgers 0 1101109-1 2/3 1PI8 2024 1 482 4545 12114/2015 pub AP Documents 7112011 2012 T-UK 1 PS53 6 D0392 1113202D Con 704.00 Cash Receipt Stubs 05101/19.0628/19 2024 1 8 00393 1113/2021) Con 704.09 Cash Recei i Stubs 03101119.O 30/19 2024 1 0 D0394 1113/2020 Con 704OR Cash Recei 1 Stubs 01101119-02/26/19 2024 1 00396 1113202D Con 704.09 Cash Recei t Stubs 03101119.04130119 2024 1 bb6 00398 11132020 Con 704,09 Cash Recei t Stubs Di1O2/19-02/28/19 2024 1 cc9 207 9132019 Pub 702.06 Financial-Statements 111/85-12/31193 2023 1 u3 00399 1/132020 Con 704,09 Cash Receipt Stubs 1OM1118-12/31118 2023 1 co 570 00400 11132020 Con 704.09 Cash Receipt Stubs 07102/i8.0927118 2023 1 dd 578 00401 11132020 Con 704.09 Cash Racal t Stubs 04102116r06130118 2023 1 dd 589 00210 1022019 1 Pub 719,15 Service Orders 711118$30/19 2023 Prop its 14-23 1 ea 595 00212 10/12019 1 1 719.15 IServica Orders M/12.6130119 2023 Prop as 24-71 00001111111111 FINANCE RECORDS SCHEDULED FOR DESTRUCTION Con CONTAINER SHELF LOCATION BOX 0 Date Reo'd Pub! File 0 RECORD TITLE DATE UNTIL COMMENT 1 ee 597 00325 11131202D 719.04 Applications 0110V86.12131118 2023 1 ee 598 00213 1o220t9 Pub 719.16 Service Orden 7/1118.BY,70119 2023 Prop Ks 1.13 1 as 601 00214 1022019 Pub 719.14 Utility Recept Stubs/Payment Coupons 4423118-05111118 2023 i payment coupons 1 ee 602 OD402 11132020 Con 704.D9 Cash Rome Stubs 01MV18-03130118 2023 1 ea 609 OD215 1022019 Pub 719.14 Uft Receipt Stubs/Payment Coupons 03108118.04/09118 2023 Payment coupons 1 ea 810 00320 111=020 719.D4 JAPPtma i ns 01101112-12131118 2023 2 a 613 4232 9124/2013 Both Accounts Payable 72010-&2011 2023 7UK 2 a 622 OD327 1/132020 719.05 Applications:Parldng 01101110-12/31119 2023 2 a 623 OD219 9/282019 Pub 719.14 UbW R 't$tubs/Payment Coupons 01102118-01131118 2023 2 a 624 00805 211=023 Pub 704.07 Cash Receipts Edit List 121120.413021 2024 2 a 626 00329 1/132020 719.06 Billing Records/Edits ONW19.04102119 2023 2 a 529 00478 Pub 719.19 LJVSD/Psymem Coupons 05/28117-02f20118 2023 2 b 636 ODS07 2/132023 Pub 704.07 Cash Receipts Edit List 91120-lMl20 2023 2 b 637 00330 1132020 719.08 Billing Records/Edits 0 1/0 111 7-0BCd0119 2023 2 b 640 4221 924/2013 Both Accounts Payable 712010-612011 2023 H-KE 2 b 642 00806 21132023 Pub 704.07 Cash Receipts Edit List 3/121-M 21 2024 2 b 543 00809 2/132023 Pub 704.07 Cash Recei is Edit List 31116-12/30/19 2022 2 b S" 00810 21132023 Pub 704.07 Cash Receipts Edit List 5n/20-W1120 2023 2 b 846 00811 21132023 Pub 704.07 Cash Receipts Edit List 71120401120 2023 2 b 647 00812 2/132023 Pub 704.07 Cash Receipts Edit List 111/20-22820 2023 2 C 650 4223 924=13 Both Accounts Payable 72010-WO11 2023 ME-OC 2 C 552 4744 5/42018 Con Willing Records 22017.82D17 2023 2 C 658 4224 9242013 Both Accounts Payable 712010-62011 2023 Misc.from Kim's Desk 2 C 665 00331 V1312020 719.08 Cashier Doty Work 01/01f16-t2f31117 2023 UVSD 2 C 666 4747 5112018 Con Billing Records 1102016.12017 2023 2 d 671 4225 9242013 Both Accounts Payable 72010-0/2011 2023 FE-LU 2 d Wo 4226 9242013 Both Accounts Payable 72010-8✓2011 2023 SA-S 2 d 682 00817 2/132023 Pub 704.07 Cash Recei is Edit List 6/12046SWO 2023 2 d 663 00818 21WO23 Pub 704.09 Cash Receipt Stubs 11/15/19.127119 2024 CasNer Daily Work Packets 2 d 684 00229 925/2019 Con 719.D6 Billiong Records/Edds 02W18-022I/18 2023 2 e 686 00230 9252019 Con 719.06 Billing Records/Edits 1128117-1228117 2023 2 e 688 00231 9252019 Con 719.06 Billing RecordStEdits 071=17-08/18/17 2023 2 a 689 00417 V13202D Pub 705.03 D (A rt 07101;16.12/3V19 2024 2 e 691 00232 9252010 Con 719.06 Billing RecordslEdds 0825/17-10A W17 2023 2 e 692 OD233 925/2019 Con 719.D6 Billing Records/Edds 10112117-1120117 2023 2 e 894 00234 925=19 Con 719.06 Billing RecordslEdits O1A15118-0128/16 2023 2 e 696 00235 92512019 Pub 719.08 Cashier Dely Work O1/02118-0322118 2023 2 e 697 00236 9252019 Pub 719.08 Cashier Daily Work O&OW18.10/will 2D23 2 a 698 00860 VIV023 Con 714.08 [Employee Distribution 1'1118.12f31118 2024 isent by Devon Kin 2 a 702 00237 9252019 Pub 719.08 1 Ca3hwr Daily Work 06/72fle-O she 2023 2 f 704 4227 924/2013 Both Accounts Payable 7/2010-62011 2023 0-PA 2 f 706 00238 9252019 Pub 719.08 Cashier Daity Work 10n0/18.121&18 2023 2 f 707 00239 9252019 Pub 719.08 Cashier Daily Work 03f3011&W11/18 2023 2 f 712 00240 012SQ019 Pub 719.08 Cashier Daily Work 05At/18.1225118 2023 2 f 713 00241 9252019 Pub 719.19 UVISDIPayment Coupons 0320/18.0628118 2023 2 f 714 00242 9/262010 Pub 719.19 UVSD1Pa em Coupons 11114/184)322119 2023 2 f 720 4229 9/242013 Both Accounts Payable 72010.612011 2023 AT&T-BO 2 0 726 00823 2/132023 Pub 719.04 Applications 11121-1213121 2024 Closed UtOrty ApplicaltionsA-Z 2 2 730 00243 9282019 Pub 719.19 UVSD/PaymentCou ns 07102JIS-11113/18 2023 2 h 748 00245 91282019 Pub 719.08 Cashier Daily Work 09101M7.10131/17 2023 2 h 750 4230 9242013 Both Accounts Payable 7/2010-BQ011 2023 DE-FE 2 1 780 4222 9/242013 Both Accounts Payable 720t0.62011 2023 KI-ME 2 i 761 00268 9262019 Pub 719.08 Cashier Daily Work 09/01116.10WIle 2023 2 1 776 00830 2/132023 Pub 704A5 Billim Edit lists 1011121-111=1 2024 2 j 792 00833 21132023 Pub 704,05 Edit Lists 71121.8f=1 2024 2 k 8D4 00834 2/132023 Pub 704.10 Deposits.Receipts.Customer Receits 711119.8f3021 2024 2 k 807 04755 Con 719.08 Ubbly Billing-ReeordalEdits 7/12016A2d2017 2020 Routes 1.18 2 m 839 00273 1OW019 Pub 719,09 Cashier Daily Work 07/01116.12f3IN18 2023 2 m 847 00274 10122019 Pub 719.16 Service Orders 07/D1116.06=17 2023 Routes 1.16 2 m 8" 00275 1022019 Pub 719.15 Service Orden 07/01117.06M18 2023 Routes 35.71 2 FINANCE RECORDS SCHEDULED FOR DESTRUCTION CONTAINER SHELF LOCATION BOX It DateRec'd Con Central RECORDri7LE DATERETAIN COMMENT Pub File/ UNTIL 2 m 845 00218 10=019 Pub 719.14 Utility ReceiP1StubslPa enlCou ns 02101/18-03107118 2023 2 In 852 00122 5/212019 Pub 703.01 Accounts Pa ablelWarrants Paid 07101110.08WIl 2023 2 m $54 00274 10117,2019 Pub 719.18 UVSDICaBaclion and Cash Post 07/01113-OB G09 2023 2 n 864 0028D 1 011 7 2 01 9 Pub 719.09 Past Due Reports 07101115.06WI9 2023 2 n 870 00270 10/17/149 Pub 719.18 UVSD/Collection and Cash Post 01106106-1228/18 2023 121420 Boxwent ID Lori Martin for Renew 2 0 889 4234 Pub 703.01 Accounts Pa able/Wanents Paid 07101110-08130111 2023 R 2 0 891 00842 3/7/2023 Pub 716.01 Bids,RFD's.RFD's 911117-7/3DI18 2024 2 0 894 00843 3/712023 Pub 716.01 Bids.RFQ'5,RFP's 1/1118-12131118 2024 2 0 097 00285 1011EV2019 Pub 719.14 U4' Receipt StubWPa entCoupons 07107117-08101118 2023 2 4 934 00056 2/1412019 Pub Cash Receipts Edit List 311/18-4/3WIS 2023 2 q 938 00285 1011t112019 Pub 719.14 Utift Receipt StubsMa entCoupons 05114/18-07105/18 2023 2 q 939 00287 10/18/2019 Pub 719.14 Utility Receipt StubslPa entCoupons 07106/18-08105/18 2023 2 r 941 OD288 lWlWO19 Pub 719.14 Utility Receipt StubwPa ent Coupons OWM18.09114118 2023 2 r 943 00269 1011812019 Pub 719.14 Utility Recaipt5tubslPsymentCoupons 09117/18-10117118 2023 2 r 944 0029D 1 011 812 01 9 Pub 719.14 Utility Receipt StibstPa ent Coupons 10116/18.11119118 2023 2 r 949 OOD57 2114r2019 Pub Cash Receipts Edit List 511116-BJ3W18 2023 2 r 952 00292 1011WO19 Pub 719.14 Uft.Receipt Stubs/Pa enlCoupons 11120/19-12121/18 2023 2 r 953 00293 1011812019 Pub 719.14 Utility Receipt StubstPa ent Coupons 0129/19.03101119 2023 2 r 954 00295 101111,2019 Pub 719.14 Utility Receipt StubslPa enl Coupons 04103/19.05103/19 2023 2 r 955 00296 1011E2019 Pub 719.14 Utility Receipt StubslPa ent Coupons OW06119.OW/19 2023 2 r 957 00297 1011MO19 Pub 719.14 Utility Receipt Stubs/Payment Coupons 06110119-0628119 2023 2 s 965 00416 1/132020 Pub 704.15 Taxes.Receivable 01101116.05W19 2023 2 t 991 22288 5J312019 Pub Journals:Vouchers 911117-1131118 2023 2 u 1016 00351 1/132020 719.09 Past Due Report 01101114-12/31118 2023 2 u 1020 00352 1/132020 719.09 Past Due Report OlMlIll-12131118 2023 2 v 1037 00353 1/132020 719.09 Past Due Report 01101I12-12131/18 2023 2 V 10" 00081 3/182019 Pub Journal Vouchers 711117-6/3W78 2023 39 2 w 1065 00459 1/132020 Pub 719.08 Cashier Daily Work O1I01/14.12131/19 2024 2 y 1094 00862 21132023 Con 714.11 Federal 8 State Reports.Payroll Hills-12131119 2D24 sent by,Devon King):Agencies 2 IF 1095 WWII 2/132023 Pub 704.05 Silling Edit Lists 811121-913021 2024 2 y 1096 00249 9/2612019 Pub 719.08 Cashier Daily Work 1 v01/16.01104117 2023 2 x1097 00250 9/282019 Pub 719.08 Cashier Daily Work 0710111608130/16 2023 2 y 1008 00480 Pub 719.08 00ashierail Work 07103/17-OWl/17 2023 2 1099 00252 9/262019 Pub 719.08 ai Work 03MI7-07107/17 2023 2 ll6l 00254 9262019 Pub 719.15 rders 01101/16.OB130/17 2023 Routes17-35 2 llD2 00255 9/282019 Pub 719.17 lli OM1115.03130/17 2023 2 11D3 00258 92720t9 Pub T79.08 ai Work 11l01f17-1228f17 2023 2 1105 00257 92712019 Pub 719.08 Dar Work 01101118-02128116 2023 2 11D6 00258 9/272019 Pub 719.15 rders 07101/16-o61'30117 2023 Routes17-34 2 z 1108 00259 9/272019 Pub 719.08 Dai Work 1 010 211 7-1D/31117 2023 2 z 1110 00260 9/272019 Pub 719,08 Cashier Daily Work 12101117-1228117 2023 2 z 1113 00262 9272019 Pub 719.09 Past Due Reports 07101/17-07130117 2D23 2 z 1114 00263 9272019 Pub 719.14 V Itill Receipt Stubs/Payment Coupons 0824117.0929117 2023 2 z ills 00264 9272019 Pub 719.00 Past Due R arts 07=119.0T20117 2023 2 z 1119 00266 9272019 Pub 719.15 Service Orders 07101115-06/30119 2023 Routes 1-14 2 z 1122 0025B 9/272019 Pub 719,17 UVSD/Billi 07JO1117-12131/18 2023 2 z 1123 00267 9272019 Pub 719.14 Utility Receipt Stubs/Paymeni Coupons 1110111711130117 2D23 2 bb 1159 00544 412XO21 Pub 703.01 1ACWunti.ParyableMarrarils Paid 7/11164V30117 2023 UVFD Pa bles A-Z 2 bb 1162 D0673 9/242021 Pub 703.03 Report of Disbursements 7/1117.8130/1B 2023 2 dd 1201 D0577 709.01 BdlingrCustomer Records 111/01-10/30101 2004 2 dd 1205 D0581 W152021 719.18 UVSWCollection and Cash Post 1011/12.7/3120 2023 2 dd 1205 D0502 611W021 719.18 UVSD/Collacbon and Cash Post 7/1119-413020 2023 2 dd 1209 00597 611620211 719.06 Billin RecordslEdits 51120.8/30/20 2023 2 dd 1210 D0598 611W021 719.06 Billin RecordslEdits 41120.513120 2023 2 dd 1211 00632 7/232021 Pub 703.01 Accounts Pa blelWarrants Paid 7/11174V30118 2024 2 ee 1214 00589 611512021 710.08 Deposits.Recei .CustomerRecei is alll18-ilaoli6 2023 2 ee 12t6 00590 SIM021 719.08 Deposits.Receipts,Customer Receipts 11114119-12/19119 2024 2 ee 1217 DOW 6115/2021 719.08 De its,Receipts,Customer Receipts 10/15119-11/13/19 2024 2 ee 1218 00592 611SQ021 719.08 De its,Recei .CustomerRecei is 9/1WIS-1W71/'19 2024 2 ee 1219 00593 61152021 719.08 Deposits.Receipts.Customer Receipts 8019-919/19 2024 4 FINANCE RECORDS SCHEDULED FOR DESTRUCTION CONTAINER SHELF LOCATION BOXS DateRee'd Can Central RECORD TITLE DATE RETAIN COMMENT Pub File 0 UNTIL 2 ee 1220 00694 81152o21 719.06 Deposits.Receipts.Customer Receipts 7I11197811119 2024 2 ee 1221 00583 6/152021 719.13 Statistics Re 6130/18-8f=19 2024 2 ee 1222 00584 81152021 719.06 Depcnds.Receipts.Customer Receipts 71119.1213119 2024 2 as 1223 00585 6/152021 719.D6 Deposft.Receipts,Customer Remi 1/VI9-513v19 2024 2 ee 1225 00587 8/152021 719.08 Deposits.R"pts.Customer Remipts 71119.1213119 2024 2 ea 1226 00633 7232021 Pub 703.DI Accounts Payabl&Warrants Paid 7/1,I7$r30118 2024 AR-BSN 2 ee 1228 00605 6/152021 719.05 Scram Orders 7.11194WO20 2024 28-71 2 ee 1229 006M 6/1$2021 719.06 Service Orders 7.11194V3O20 2024 15-27 2 ee 123D DOB31 61152021 719.05 Service Orders 7e111940020 2024 28-71 2 ee 1231 00608 8/152021 719.05 Billing-Records/Edits 1011A9.11114119 2024 11.20 2 ee 1232 DOW9 8/152021 719.06 Bitlm RecorcivEdits WO/19.911!19 2024 21-41 2 ee 1233 00610 6/152021 719.08 Billing-Records/Edits 7:11194MI3119 2024 11-20 2 8 1234 00611 61152021 719.06 Bi0n1 Rewrds/Edits 1-120.22620 2024 1-20 2 8 1235 00612 81152021 719.06 Bilin Recards/Edits 2/120.313120 2024 21.41171 2 R 1236 00613 6/152021 719.06 Billing-Records/Edits VVIS-41d23/19 2024 1.41171 2 8 1237 00614 W152021 719.06 BiOm Records/Edits B/4119.W5/19 2024 141f71 2 n 1238 00615 6/152021 719.06 Billing-Records/Edits 1115118-12112118 2024 1.41f71 1.20 2 R 1239 00616 8/152021 719.06 Billing-Records/Edits 12119118.128119 2024 21.4101,141171 2 R 1240 W517 81152021 719.06 Biting-Records/Edits 3/19/19-4123119 2024 21-41/71.1-41171 2 8 1241 00618 6/152021 719.05 Billing-Records/Edits 9111118.1025118 2024 11.20:1.41171 2 R 1244 00634 7232021 Pub 703.D1 Accounts P blefWarrantsPaid 7/1/17-EIM118 2024 BU-CL 2 R 1245 00835 7232021 Pub 703.01 Accounts PayableMarrarits Paid 711117-6/30118 2024 CO-DZ 2 8 1246 00623 61152021 719.09 Pasl Due Reports 711119-313020 2023 2 R 1250 00627 8/152021 719.15 Service Orders 7/1119-WOW 2023 1.14 2 n 1253 00636 7232021 Pub 703.01 Accounts PaysbleWanluft Paid 7/1117-SM/1 a 2024 E-FZ 2 if 1254 00637 7232021 Pub 703.01 Accounts PayablewWanants Paid 7/1/17400118 2024 G-GZ 2 gg 1255 D0639 7232021 Pub 703.DI Accounts PayabWWaffants Paid 711117-6/30118 2024 H-KZ 2 gg 1256 00639 7232021 Pub 703.01 Accounts PayablewWarrants.Paid 7f1117-8/30118 2024 L•MZ 2 99 1257 D054D 7232021 Pub 703.01 Accounts Pa ablelWarrants Paid 711117-8/30118 2024 WOZ 2 gg 1258 00641 7232021 Pub 703.01 Accounts Payable/Warrants.Paid 7/1117.6/30118 2024 P-PMI 2 1259 00642 7232021 Pub 1 703.01 jAccounts Payabli%wiliffantll.Paid WV17-6/30118 2024 PO-Reddin 2 99 1250 00844 7232021 Pub 703.01 Accounts Pa ble Warrents Paid 7/11174*011A 2024 SStar 2 99 1261 00645 7232021 Pub 703,01 Accounts PayablaWarrents Paid 7/1117.8f30118 2024 State-lZ 2 99 1262 00946 7232021 Pub 703.DI Accounts Pa abWWarrants Paid 7/1117-WJ0118 2024 U-UZ 2 99 1263 00647 7232021 Pub 703.01 Accounts PayablewWarrents Paid 711117.6/30118 2024 V-Z 2 1264 00640 7232021 Pub 703.01 Accounts Pa ble)Warrants Paid 7/1117-a'30118 2024 A-K 2 gg 1266 D0649 7232021 Pub 703.01 Accounts PayablefWarrants Paid 7/1117.6/30/18 2024 Employee L Z 2 99 1266 00643 71232021 Pub 703.01 Accounts PayablelWarrants Paid 7/1117.6/30/18 2024 Redmod-RZ 2 hh 1293 00707 5232022 Pub 719.D6 Billie -Retards.Edits 1211MO-22821 2024 BILLING CHECKLIST-Z702121.30a3t-711WO20 ALL ROUTES 2 hh 1295 00708 S232022 Pub 719.06 Billing•Records-Edds WWO-71A1120 2023 BILLING CHECKLIST-72020 1-10 8 11x005ro1rz0 ALL ROUTES 2 hh 1296 00709 $012022 Pub 719.06 Billie -Records/Edits 111121-212=1 2024 BILLING CHECKLIST•01/0121 ALL ROUTES 1=1 1.10 E 11-20 2 ii 1290 00711 5232022 Pub 719.D6 BiIM1n -Records/Edits 311M-413021 2024 BILLING CHECKLIST-"M 21 ALL ROUTES 0319121 1-10 8 21J0 2 ii 1299 00712 5232022 Pub 719,06 Btlf n -Records/Edits 311/21-813021 2024 BILLING CHECKLIST-OdMI21 ALL ROUTES 03MI21 1-10 8 11-20 6 31-71 2 ii 130D 00713 SrM022 Pub 719.D6 Bilfin -Records/Edits 71121-8131121 2024 BILLING CHECKLIST-0e/0120 ALL ROUTES 07A121 21-30 6 31-71 2 ii 1301 00714 5/232022 Pub 719.06 Billie -Records/Edits 911f20.10/3120 2023 BILLING CHECKLIST-09/0t20 ALL ROUTES 1M120 21-30 8 31-71 2 ii 1302 00715 SQ312022 Pub 719.06 BOto1 -Records/Edits 1011120.11/3=13 2023 BILLING CHECKLIST-11/0120 ALL ROUTES I W01120 1-10 a 11-20 2 1 1305 00716 61142022 Pub 704.14 Miscellaneous Billings 5/120.3f121 2024 General Bilfing 2 ii 1305 00717 61142022 Pub 704.14 Miscelaneous El i1 s 711119-1f120 2023 General E14WV 2 ii 1308 OD719 8/142022 Pub 704.14 Miscellaneous Billies III Ill 2024 General Wing 2 1324 00739 7/8.2022 Pub 703.03 Report o1 Disbursements 711f18�130/19 2024 Jul 18-Jul 19 2 LL 1359 00959 71122024 Pub 703.3 Report of Disbursements I7112019.8/302020 2024 a RECORDS TRANSFER NOTICE Date Department(from Records Retention Schedule) User/Sender(first and last) Location Box 8/1114 FINANCE DAPHINE HARRIS 3 Official Record Title (from Records Retention Schedule) Records are? Record Dates Public❑ or AP DOCUMENTS Confidential Information FROM 7/2009 to 6/2010 Date/Year to consider destruction Permanent? Retention Period (from Records Retention Schedule) JANUARY 2024 Yes ❑ or No AUDIT+ 10 Detailed Listing of Tote Box Contents (Please type only): ACCOUNTS PAYABLE PAID DOCUMENTS (OFFICE COPY OF CHECK AND BACK-UP DOCUMENTS - INVOICES) ME - OL Instructions: 1. Please complete form, typed, supplying all information 2. Place 3 copies inside Tote Box on top of records (one copy will be returned to you indicating the Location and Box Number) 3. Email gurrie ci ofukiah. m notification box is ready for pickup RECORDS TRANSFER NOTICE Date Department(from Records Retention Schedule) User/Sender(first and last) Location Box 811114 FINANCE DAPHINE HARRIS 3 Official Record Title(from Records Retention Schedule) Records are? Record Dates Public❑ or AP DOCUMENTS Confidential 1 Information FROM 712009 to 612010 DateNear to consider destruction Permanent? Retention Period (from Records Retention Schedule) JANUARY 2024 Yes ❑ or No Wj AUDIT+ 10 Detailed Listing of Tote Box Contents (Please type only): ACCOUNTS PAYABLE PAID DOCUMENTS (OFFICE COPY OF CHECK AND BACK-UP DOCUMENTS - INVOICES) PU - RE Instructions: 1. Please complete form, typed, supplying all information 2. Place 3 copies inside Tote Box on top of records (one copy will be returned to you indicating the Location and Box Number) 3. Email icurrie ci ofukiah.com notification box is ready for pickup u� RECORDS TRANSFER NOTICE Location: J b 5� Box: da 3,-5-q Title (from Records Retention Schedule): 719.13 Statistics Reports Dates of Contents: 2003, 2004, 2006, 2007, 2016, 2017 Detailed Listing of Contents: (Please list contents of box in as much detail as possible; imagine searching for something in this box 10 years from now and needing to use key words for the search engine—please include that type of detail.) Water/Electric Statistics Reports RECORDS TRANSFER NOTICE Date Department(from Records Retention Schedule) User/Sender(first and last) Location Box 811114 FINANCE DAPHINE HARRIS { t 370 Official Record Title(from Records Retention Schedule) Records are? Record Dates Public❑ or AP DOCUMENTS Confidential 2f Information FROM 712009 to 612010 Date/Year to consider destruction Permanent? Retention Period (from Records Retention Schedule) JANUARY 2024 Yes ❑ or No AUDIT+ 10 Detailed Listing of Tote Box Contents(Please type onlX): ACCOUNTS PAYABLE PAID DOCUMENTS (OFFICE COPY OF CHECK AND BACK-UP DOCUMENTS - INVOICES) KA - MENDO Instructions: 1. Please complete form, typed, supplying all information 2. Place 3 copies inside Tote Box on top of records(one copy will be returned to you indicating the Location and Box Number) 3. Email currie ci ofukiah.com notification box is ready for pickup RECORDS TRANSFER NOTICE Location: 1c1o2 Box: 00751 Detailed Listing of Contents: 704.07 Cash Receipt Edit List (Please list contents of box in as much detail as possible;imagine searching for something in this box 10 years from now and needing to use key words for the search engine- please include that type of detail.) Cashier Daily Tyler Splits 11/16/21 - 12130/21 Submitted by Lori Martin AU+2 = 2024 RECORDS TRANSFER NOTICE Location 1003 Box # 00855 Title 714.11 Federal & State Reports: Payroll (from Records Retention Schedule;please include number Dates of Contents 2017-2018 mm/dd/ -mmldd/ Department Finance/Payroll Name of Person Lauren Ruffin Submitting Box Date of Submission 02/13/23 Confidential ® Public❑ AU+4 -= 2023 Detailed Listing of Contents: (Please list contents of box in as much detail as possible;imagine searching for something in this box 10 years from now and needing to use key words for the search engine-please include that type of detail.) Jan — June 2018 Deduction Codes by Type 2018 Final Proof 2017 UVFD State Qtr Taxes 2017 UVFD Tax Payment Journal 2017 UVFD Tax Deposits 2018 W-2's Part Time 2018 Quarterly &Annual State & Federal 2018 EFTPS RECORDS TRANSFER NOTICE Date Department(from Records Retention Schedule) User/Sender(first and last) Location Box 811114 FINANCE DAPHINE HARRIS V 3 71 Official Record Title(from Records Retention Schedule) Records are? Record Dates Public❑ or ,_ AP DOCUMENTS Confidential 9,/Information FROM 712009 to 6/2010 DateNear to consider destruction Permanent? 1 Retention Period (from Records Retention Schedule) JANUARY 2024 Yes ❑ or No YJ AUDIT+ 10 Detailed Listing of Tote Box Contents(Please type only}: ACCOUNTS PAYABLE PAID DOCUMENTS (OFFICE COPY OF CHECK AND BACK-UP DOCUMENTS - INVOICES) WE - Z MISC. KIM NOTES, UNIFORM ALLOWANCE Instructions: 1. Please complete form, typed, supplying all information 2. Place 3 copies inside Tote Box on top of records (one copy will be returned to you indicating the Location and Box Number) 3. Email icurrie(Ocityofukiah.com notification box is ready for pickup RECORDS TRANSFER NOTICE Location: 1d130 Box: 00755 Detailed Listing of Contents: 704.07 Cash Receipt Edit List (Please list contents of box in as much detail as possible;imagine searching for something in this box 10 years from now and needing to use key words for the search engine—please include that type of detail.) Cashier Daily Tyler Splits 06/01/21 — 11105/21 211123 Submitted by Lori Martin AU+2=2024 RECORDS TRANSFER NOTICE Location: ld131 Box: 00757 Detailed Listing of Contents: 704.07 Cash Receipt Edit List (Please list contents of box in as much detail as possible; imagine searching for something in this box 90 years from now and needing to use key words for the search engine—please include that type of detail.) Cashier Daily Final Splits/Liz Business License Splits Cashiers-712019 Cashiers- 812019 Business License- 712019 211123 Submitted by Lori Martin AU+2=2023 RECORDS TRANSFER NOTICE Date Department(from Records Retention Schedule) User/Sender(first and last) Location f Box 811114 FINANCE DAPHINE HARRIS Official Record Title (from Records Retention Schedule) Records are? Record Dates Public❑ or AP DOCUMENTS Confidential WInformation FROM 712009 to 612010 DateNear to consider destruction Permanent? Retention Period (from Records Retention Schedule) JANUARY 2024 Yes ❑ or No AUDIT+ 10 Detailed Listing of Tote Box Contents (Please type only): ACCOUNTS PAYABLE PAID DOCUMENTS (OFFICE COPY OF CHECK AND BACK-UP DOCUMENTS - INVOICES) BL - CO Instructions: 1. Please complete form, typed, supplying all information 2. Place 3 copies inside Tote Box on top of records (one copy will be returned to you indicating the Location and Box Number) 3. Email icurriegjrJtyofukiah.com notification box is ready for pickup RECORDS TRANSFER NOTICE Date Department(from Records Retention Schedule) User/Sender(first and last) Location Box 811114 +? `j v t/3 73 FINANCE DAPHINE HARRkS Official Record Title (from Records Retention Schedule) Records are? Record Dates Public❑ or AP DOCUMENTS FROM 712009 to 612010 Confidential �Informatian DateNear to consider destruction Permanent? Retention Period (from Records Retention Schedule) JANUARY 2024 Yes ❑ or No 17f AUDIT+ 10 Detailed Listing of Tote Box Contents (Please type only): ACCOUNTS PAYABLE PAID DOCUMENTS (OFFICE COPY OF CHECK AND BACK-UP DOCUMENTS - INVOICES) ON - PU Instructions: 1. Please complete form, typed, supplying all information 2. Place 3 copies inside Tote Box on top of records(one copy will be returned to you indicating the Location and Box Number) 3. Email icurrie ci ofukiah.com notification box is ready for pickup RECORDS TRANSFER NOTICE Location: id 142 Box: 000758 Detailed Listing of Contents: 704.07 Cash Receipt Edit List (Please list contents of box in as much detail as possible;imagine searching for something in this box 10 years from now and needing to use key words for the search engine-please include that type of detail) Cashier Daily Final Splits January 2021 February 2021 April 1st-9tn 2021 211123 Submitted by Lori Martin AU+2=2024 RECORDS TRANSFER NOTICE Location: 1 dW Box: 00759 Detailed Listing of Contents: 704.07 Cash Receipt Edit List (Please list contents of box in as much detail as possible; imagine searching for something in this box 10 years from now and needing to use key words for the search engine—please include that type of detail,) Cashier Daily Final Splits March 2020 April 2020 211123 Submitted by Lori Martin AU+2=2023 RECORDS TRANSFER NOTICE Location 1d145 Box # 00856 Title 714.06 Deferred Compensation (from Records Retention Schedule;please include number Dates of Contents 01/0112017-12/3112017 mm/dd -mm/dd/ Department Finance/Payroll Name of Person Kippi Cummins Submittin Box _ Date of Submission 06/22/21 Confidential ® Public❑ 'T'+5 = 2023 Detailed Listing of Contents: (Please list contents of box in as much detail as possible, imagine searching for something in this box 10 years from now and needing to use key words for the search engine-please include that type of detail.) Tax Deposits Aflac Mass Mutual REMIF/Health comp AM wins TASC Legal Shield Valic 457 PIERS 457 ICMA 457 Payroll Check Register Direct Deposit receipts UVFD tax payments and Journals UVFD PIERS UVFD Unfunded Liability UVFD 457 PIERS UVFD PERS insurance RECORDS TRANSFER NOTICE Date Department(from Records Retention Schedule) User/Sender(first and last) Location` Box 811114 FINANCE DAPHINE HARRIS Official Record Title (from Records Retention Schedule) Records are? Record Dates Public❑ or AP DOCUMENTS Confidential [!C Information FROM 7/2009 to 612010 Date/Year to consider destruction Permanent? Retention Period (from Records Retention Schedule) JANUARY 2024 Yes ❑ or No AUDIT+ 10 Detailed Listing of Tote Box Contents(Please type only): ACCOUNTS PAYABLE PAID DOCUMENTS (OFFICE COPY OF CHECK AND BACK-UP DOCUMENTS - INVOICES) A - AT Instructions: 1. Please complete form, typed, supplying all information 2. Place 3 copies inside Tote Box on top of records(one copy will be returned to you indicating the Location and Box Number) 3. Email 'currie ci ofukiah.com notification box is ready for pickup RECORDS TRANSFER NOTICE Date Department(from Records Retention Schedule) User/Sender(first and last) Location Box 811114 FINANCE DAPHINE HARRIS Lf375 Official Record Title(from Records Retention Schedule) Records are? Record Dates Public❑ or AP DOCUMENTS FROM 7/2009 to 6/2010 Confidential �Information Date/Year to consider destruction Permanent? Retention Period (from Records Retention Schedule) JANUARY 2024 Yes ❑ or No ED AUDIT+ 10 Detailed Listing of Tote Box Contents (Please type only): ACCOUNTS PAYABLE PAID DOCUMENTS (OFFICE COPY OF CHECK AND BACK-UP DOCUMENTS -- INVOICES) SM - T Instructions: 1. Please complete form, typed, supplying all information 2. Place 3 copies inside Tote Box on top of records (one copy will be returned to you indicating the Location and Box Number) 3. Email icurrie ci ofukiah.com notification box is ready for pickup RECORDS TRANSFER NOTICE Date Department(from Records Retention Schedule) User/Sender(first and last) Location Box 811/14 FINANCE DAPHINE HARRIS { O 7� Official Record Title(from Records Retention Schedule) Records are? Record Dates Public❑ or AP DOCUMENTS Confidential 0 Information FROM 7/2009 to 6/2010 Date/Year to consider destruction Permanent? Retention Period (from Records Retention Schedule) JANUARY 2024 Yes ❑ or No AUDIT+ 10 Detailed Listing of Tote Box Contents(Please type only): ACCOUNTS PAYABLE PAID DOCUMENTS (OFFICE COPY OF CHECK AND BACK-UP DOCUMENTS - INVOICES) AT - BA Instructions: 1. Please complete form, typed, supplying all information 2. Place 3 copies inside Tote Box on top of records(one copy will be returned to you indicating the Location and Box Number) 3. Email-currie ci ofukiah.com notification box is ready for pickup RECORDS TRANSFER NOTICE Date Department(from Records Retention Schedule) User/Sender(first and last) Location Box 811114 FINANCE DAPHINE HARRIS 0-7 y 3`7 7 Official Record Title (from Records Retention Schedule) Records are? Record Dates Public❑ or AP DOCUMENTS FROM 712009 to 6/2010 Confidential Information Date/Year to consider destruction Permanent? Retention Period (from Records Retention Schedule) JANUARY 2024 Yes ❑ or No 0/ AUDIT+ 10 Detailed Listing of Tote Box Contents (Please type only): ACCOUNTS PAYABLE PAID DOCUMENTS (OFFICE COPY OF CHECK AND BACK-UP DOCUMENTS - INVOICES) GU - J Instructions: 1. Please complete form, typed, supplying all information 2. Place 3 copies inside Tote Box on top of records(one copy will be returned to you indicating the Location and Box Number) 3. Email [currie cU ofukiah.com notification box is ready for pickup RECORDS TRANSFER NOTICE Date Department(from Records Retention Schedule) User/Sender(first and last) Location Box $11/14 FINANCE DAPHINE HARRIS 1 0 V 3 78 Official Record Title(from Records Retention Schedule) Records are? Record Dates Public❑ or AP DOCUMENTS Confidential Z Information FROM 7/2009 to 6/2010 Date/Year to consider destruction Permanent? Retention Period (from Records Retention Schedule) JANUARY 2024 Yes ❑ or No AUDIT+ 10 Detailed Listing of Tote Box Contents(Please type only): ACCOUNTS PAYABLE PAID DOCUMENTS (OFFICE COPY OF CHECK AND BACK-UP DOCUMENTS -- INVOICES) ER - GR Instructions: 1. Please complete form, typed, supplying all information 2. Place 3 copies inside Tote Box on top of records(one copy will be returned to you indicating the Location and Box Number) 3. Email "currie ci ofukiah.com notification_box is ready for pickup r\ 10"� "'ON RECO " TRANSFER NOTICE Date Department User/Sender Location Box 1/29/09 FINANCE DEPARTMENT KATHY M NORRIS aZ I S 3 � 1 -1 Record Title(From Records Retention Schedules) Record Dates Month Year Month Year PARKING DISTRICT & ENFORCEMENT FROM: 1/2007 TO: 12/2008 RETENTION: YEARS AU+2 DESTROY DATE: 12/2011 CONFIDENTIAL: Y 1 N Detailed Listing of Tote Box Contents (Do not write on Box) PARKING CITATION ADMINISTRATIVE REVIEWS HEARING OFFICER FINDINGS Instructions: 1.Please type or print legibly 2. Place copies 1 and 2 inside Tote Box on top of records 3. Retain copy 3 for follow up RECORDS TRANSFER NOTICE Date Department(from Records Retention Schedule) User/Sender(first and last) Location Box 811114 FINANCE DAPHINE HARRIS 7 Official Record Title(from Records Retention Schedule) Records are? Record Dates Public❑ or AP DOCUMENTS FROM 712009 to 612010 Confidential � Information Date/Year to consider destruction Permanent? Retention Period (from Records Retention Schedule) JANUARY 2024 Yes ❑ or No.O AUDIT+ 10 Detailed Listing of Tote Box Contents(Please type only): ACCOUNTS PAYABLE PAID DOCUMENTS (OFFICE COPY OF CHECK AND BACK-UP DOCUMENTS - INVOICES) ENCUMBRANCES, UNIFORM ALLOWANCES, ASR COPIES DAVIS HAMMON AUDIT 2008109 Instructions: 1. Please complete form, typed, supplying all information 2. Place 3 copies inside Tote Box on top of records (one copy will be returned to you indicating the Location and Box Number) 3. Email jcurrie2c:ftvofukiah,com notification box is ready for pickup RECORDS TRANSFER NOTICE } Date Department(from Records Retention Schedule) User/Sender(first and last) Location Box 811114 �Lj� FINANCE DAPHINE HARRIS Official Record Title(from Records Retention Schedule) Records are? Record Dates Public❑ or AP DOCUMENTS Confidential ff Information FROM 712009 to 612010 DateNear to consider destruction Ey manent? Retention Period (from Records Retention Schedule) JANUARY 2024 ❑ or Nod AUDIT+ 10 Detailed Listing of Tote Box Contents (Please type only): ACCOUNTS PAYABLE PAID DOCUMENTS (OFFICE COPY OF CHECK AND BACK-UP DOCUMENTS - INVOICES) U - WE Instructions: 1. Please complete form, typed, supplying all information 2. Place 3 copies inside Tote Box on top of records (one copy will be returned to you indicating the Location and Box Number) 3. Email icurrieacityofukiah.com notification box is ready for pickup RECORDS TRANSFER NOTICE Location: I f 2�7 Box: 6U3[p I Title (from Records Retention schedute): 719.14 Utility Receipt Stubs • Dates of Contents: 2012- 2017 • Detailed Listing of Contents: (Please list contents of box in as much detail as possible;imagine searching for something in this box 10 years from now and needing to use key words for the search engine please include that type of detail) EFT 1 211 5-711 6 Paymentus 6/17 to 9117 Electric Rebates 2012-2015 �x RECORDS TRANSFER NOTICE Date Department(from Records Retention Schedule) User/Sender(first and last) Location Box 811114 FINANCE DAPHINE HARRIS Official Record Title(from Records Retention Schedule) Records are? Record Dates Public❑ or AP DOCUMENTS Confidential 6 Information FROM 712009 to 612010 DateNear to consider destruction Permanent? Retention Period (from Records Retention Schedule) JANUARY 2024 Yes ❑ or No AUDIT+ 10 Detailed Listing of Tote Box Contents(Please type only): ACCOUNTS PAYABLE PAID DOCUMENTS (OFFICE COPY OF CHECK AND BACK-UP DOCUMENTS - INVOICES) CO - EN Instructions: 1. Please complete form, typed, supplying all information 2. Place 3 copies inside Tote Box on top of records (one copy will be returned to you indicating the Location and Box Number) 3. Email Lcurri ci ofukiah.com notification box is ready for pickup RECORDS TRANSFER NOTICE Date Department(from Records Retention Schedule) User/Sender(first and last) Location Box 811/14 FINANCE DAPHINE HARRIS Z&�L 3 �� Official Record Title (from Records Retention Schedule) Records are? Record Dates Public❑ or AP DOCUMENTS Confidential ❑ Information FROM 7/2009 to 6/2010 Date/Year to consider destruction Permanent? Retention Period (from Records Retention Schedule) JANUARY 2024 Yes ❑ or No ❑ AUDIT+ 10 Detailed Listing of Tote Box Contents (Please type only): ACCOUNTS PAYABLE PAID DOCUMENTS (OFFICE COPY OF CHECK AND BACK-UP DOCUMENTS - INVOICES) RE - SL Instructions: 1. Please complete form, typed, supplying all information 2. Place 3 copies inside Tote Box on top of records(one copy will be returned to you indicating the Location and Box Number) 3. Email icurriencityofukiah.com notification box is ready for pickup Fp RECORDS� + NOTICE TRANSFER Date Department User/Sender Location Box 5/28/2018 Finance Nancy Cooley 3 () Record Title(From Records Retention Schedule) Records are Record Dates: Month Year Month Year UTILITY RECIEPT STUBS Public Information or Confidential _ ._x_? FROM- 02/2017 TO 03/2017 FROM: 06/2017 TO 0612017 Year to consider destruction: JUL 2022 Permanent:1 Retention Period: (from Records Retention Schedule) Yes or No_x_ AUDIT+4 YRS Detailed Listing of Tote Box Contents(Do not write on Box) UTILITY RECIEPT STUBS 02/03/2017 TO 03103/2017 06101/2017 TO 06109/2017 Instructions: 1. Please type or print legibly 2. Place 3 copies inside Tote Box on top of records(one copy will be returned to you indicating the Location and Box number) Records: Retention RECORDS TRANSFER NOTICE Location: I g276 Box: 00762 Detailed Listing of Contents; 704.07 Cash Receipts Edit Lis (Please list contents of box in as much detail as possible; imagine searching for something in this box 10 years from now and needing to use key words for the search engine—please include that type of detail.) Tyler Cashier Daily Splits Aug 2021 Sept 2021 21*823 Submitted by Lori Martin AU+2=2024 RECORDS TRANSFER NOTICE Location: I g277 Box: 00763 Detailed Listing of Contents. 704.07 Cash Receipts Edit Lis (Please list contents of box in as much detail as possible;imagine searching for something in this box 10 years from now and needing to use key wards for the search engine-please include that type of detail.) Tyler Cashier Final Splits May 2021 thru July 2021 211123 Submitted by Lori Martin AU+2=2024 RECORDS TRANSFER NOTICE Location: I g278 Box: 00764 Detailed Listing of Contents: 704.09 Cash Receipt Stubs (Please list contents of box in as much detail as possible;imagine searching for something in this box 10 years from now and needing to use key words for the search engine - please include that type of detail.) Cashier Daily Packets 7/01119—9106/19 211123 Submitted by Lori Martin AU+4=2024 RECORDS TRANSFER NOTICE Location: 1g279 Box: 00755 Detailed Listing of Contents: 704.09 Cash Receipt Stubs (Please list contents of box in as much detail as possible;imagine searching for something in this box 10 years from now and needing to use key words for the search engine—please include that type of detail.) Cashier Daily work packets 09109/19 thru 11/14/19 211/23 Submitted by Lori Martin AU+4=2024 RECORDS TRANSFER NOTICE Date Department(from Records Retention Schedule) User/Sender(first and last) Location t j Box 9/24/2013 FINANCE DAPHINE HARRIS �� Official Record Title (from Records Retention Schedule) Records are? Record Dates Public d or AP DOCUMENTS FROM 7/2010 to 6/2011 Confidential � Information Date/Year to consider destruction Permanent? Retention Period (from Records Retention Schedule) JANUARY 2023 Yes ❑ or No 12r AUDIT+ 10 Detailed Listing of Tote Box Contents (Please type onlv): ACCOUNTS PAYABLE PAID DOCUMENTS (OFFICE COPY OF CHECK AND BACK-UP DOCUMENTS - INVOICES) BU - CU Instructions: 1. Please complete form, typed, supplying all information 2. Place 3 copies inside Tote Box on top of records(one copy will be returned to you indicating the Location and Box Number) 3. Email fcurrie ci ofukiah_com notification box is ready for pickup RECORDS TRANSFER NOTICE Location: 1 h314 Box: 00779 Detailed Listing of Contents: 707.01 Billing, Adjustment, and Cash Registers x (Please list contents of box in as much detail as possible;imagine searching for something in this box 10 years from now and needing to use key words for the search engine—please include that type of detail.) Business License Tyler Work Packets 1011119 thru 12/31/19 211123 Submitted by Lori Martin C AU+4= 2024 RECORDS TRANSFER NOTICE Location: 1 h324 Box: 00781 Detailed Listing of Contents: 704.07 Cash Receipts Edit List x (Please list contents of box in as much detail as possible;imagine searching for something in this box 10 years from now and needing to use key words for the search engine-please include that type of detail.) Tyler Cashier Daily Splits September and October 2019 211/23 Submitted by Lori Martin AU+4 = 2024 C RECORDS TRANSFER NOTICE Location: 1 h328 Box: 00782 Detailed Listing of Contents: 719.04 Applications (Please list contents of box in as much detail as possible;imagine searching for something in this box 10 years from now and needing to use key words for the search engine-please include that type of detail.) Closed Applications Year : 2019 2020 211/23 Submitted by Lori Martin CL+2= 2023 r RECORDS TRANSFER NOTICE Date Department User/Sender Location Box 5/01/2018 Finance Nancy Cooley ✓ 7U 72 Z Record Title(From Records Retention Schedule) Records are Record Dates- Month Year Month Year BILLING RECORDS Public Information or Confidential _. x�? UVSD FROM 04/2016 TO 10/2017 Year to consider destruction: NOV= ;L0 �13 Permanent? Retention Period: (from Records Retention Schedule) Yes or No x AUDIT+4 YEARS Detailed Listing of Tote Box Contents{Do not write on Box} ************* DO NOT DESTROY UNTIL AFTER THE LAWSUIT IS DONE UTILITY UVSD AGING REPORTS 41206 TO OCT 2017 Instructions: 1. Please type or print legibly 2. Place 3 copies inside Tote Box on top of records(one copy will be returned to you indicating the Location and Box number) Records: Retention RECORDS TRANSFER NOTICE Location: I i377 Box: 00784 Detailed Listing of Contents: 719.06 Billing - Records (Please list contents of box in as much detail as possible;imagine searching for something in this box 10 years from now and needing to use key words for the search engine—please include that type of detail.) Utility Service Orders Routes- 10 - 170 7/01/21 to 6/30121 211123 Submitted by Lori Martin AU+2 = 2024 RECORDS TRANSFER NOTICE Location: 2097 Box: 00785 Detailed Listing of Contents: 719.06 Billing - Records (Please list contents of box in as much detail as possible;imagine searching for something in this box 10 years from now and needing to use key words for the search engine-please include that type of detail.) Utility Service orders Routes- 280. 710 7101/21 to 6/30/21 211123 Submitted by Lori Martin AU+2= 2024 RECORDS TRANSFER NOTICE Date Department(from Records Retention Schedule) User/Sender(first and last) Location Box 9/2412013 cta FI FINANCE DAPHlNE HARRIS Official Record Title (from Records Retention Schedule) Records are? Record Dates Public ff or AP DOCUMENTS Confidential ff Information FROM 7/2010 to 6/2011 Date/Year to consider destruction Permanent? Retention Period (from Records Retention Schedule) JANUARY 2023 Yes ❑ or No 13/ AUDIT+ 10 Detailed Listing of Tote Box Contents(Please type only): ACCOUNTS PAYABLE PAID DOCUMENTS (OFFICE COPY OF CHECK AND BACK-UP DOCUMENTS — INVOICES) UN - Z Instructions: 1. Please complete form, typed, supplying all information 2. Place 3 copies inside Tote Box on top of records (one copy will be returned to you indicating the Location and Box Number) 3. Email icurneCacityofukiah.com notification box is ready for pickup RECORDS TRANSFER NOTICE Location: 2j407 Box: 00786 Detailed Listing of Contents: 719.06 Billing - Records (Please list contents of box in as much detail as possible;imagine searching for something in this box 10 years from now and needing to use key words for the search engine—please include that type of detail.) Utility Service Orders Routes- 170-270 7/01121 to 6130/21 211123 Submitted by Lori Martin AU+2= 2024 l F RECORDS TRANSFER NOTICE Location: 2j410 Box: 00787 Detailed Listing of Contents: 719.06 Billing - Records (Please list contents of box in as much detail as possible;imagine searching for something in this box 10 years from now and needing to use key words for the search engine-please include that type of detail.) Service Orders by Property Number 7101/20 thru 6130/21 10 thru 160 2/1123 Submitted by Lori Martin AU+2=2024 1 -F - f�[IW"7 -Jr -j4.�. .. : .oft. . RECORDS TRANSFER NOTICE Date Department User/Sender Location Box t.� 6108/18 FINANCE DEPARTMENT LORI MARTIN f 1 ,3 Record Title(From Records Retention Schedule) Records are Record Dates: Month Year Month Year Public Information �, ��vY�S �✓� -� 'r or Confidential ? 2016 FROM: 2017 Year to consider destruction ' - Permanent:? Retention Period: AU+ 2YRS Yes or No x_ Detailed Listing of Tote Box Contents(Do not write on Boxy UTILITY BILLING MAINTENANCE JUNE 2016 TO JULY 2017 RTES 17-36 Instructions: 1. Please type or print legibly 2. Place 3 copies inside Tote Box on top of records(one copy will be returned to you indicating the Location and Box number) F Records:Retention LO RECORDS TRANSFER NOTICE Date Department(from Records Retention Schedule) User/Sender(first and last) Location Box 912412013 FINANCE DAPHINE HARRISa LAPDOCUMENTS cord Title(from Records Retention Schedule) Records are? Record Dates Public 6 or Confidential U Information FROM 7/2010 to 6/2011 DatelYear to consider destruction Permanent? Retention Period (from Records Retention Schedule) JANUARY 2023 Yes ❑ or No Ef AUDIT+ 10 Detailed Listing of Tote Box Contents(Please type only ACCOUNTS PAYABLE MISC INFO FROM KIM'S DESK ENCUMBRANCES FROM 1998 - 2008 Instructions: 1. Please complete form,typed, supplying all information 2. Place 3 copies inside Tote Box on top of records(one copy will be returned to you indicating the Location and Box Number) 3. Email'currie c ofukiah.com notification box is read for icku RECORDS TRANSFER NOTICE Date Department User/Sender Location !� Box 5/01/2018 Finance Nancy Cooley 7 -�/ Record Title(From Records Retention Schedule) Records are Record Dates: Month Year Month Year BILLING RECORDS Public Information or Confidential —x_? FROM 03/2017 TO 05/2017 Year to consider destruction: J-UtVE—W22- ;�-o y3 Permanent? Retention Period: (from Records Retention Schedule) Yes or No x AUDIT+4 YEARS Detailed Listing of Tote Box Contents(Do not write on Box) DAILY CASH PACKET 03/16/2017 TO 05/31/2017 Instructions: 1. Please type or print legibly 2. Place 3 copies inside Tote Box on top of records(one copy will be returned to you indicating the Location and Box number) Records: Retention RECORDS TRANSFER NOTICE Location 2k437 _ Box # 00859 Title 714.11 Federal & State Reports: Payroll (from Records Retention Schedule;please include number Dates of Contents 01/01/2013-12/31/2019 mm/dd/ -mm/dd/ Department Finance/Payroll Name of Person Devon King Submitting Box Date of Submission 01/10/2022 Confidential ® Public0 AU+4 = 2024 Detailed Listing of Contents: (Please list contents of box in as much detail as possible;imagine searching for something in this box 90 years from now and needing to use key words for the search engine please include that type of detail.) Seasonal Employee Folder -Summer Interns -Temp on Call -Seasonal Park & Golf Federal & State Reports -Hartford 457 Deferred Comp (Currently Mass Mutual) Qtrly Reports 2013- 2015 -Employee Assn Quarterly -State Qtrly & Annual Reports 2016 -Federal Qtrly & Annual Reports 2016 Financial Records -Police Association Dues Redwood Credit Union -UVFD- Fire -New Accruals -Salary Sched -UVFD Mole Archived Employee Folders -Lunchford, Ross -Ramirez, Erica -McGehee, Heidi -Kagelyama, Ben -Seanor, Rick -Thomas, Kirk -Smith-Ferri, Sherie RECORDS TRANSFER NOTICE Location: P- 1911 Box: 3 t Title (from Records Retention Schedule): 719.03 Accounts Rec Ledger Dates of Contents: 2009-2018 • Detailed Listing of Contents: (Please list contents of box in as much detail as possible, imagine sear:hang for something in this box 10 years from now and needing to use key words for the search engine-please include that type of detail) Utility/Sewer Aged Reports RECORDS TRANSFER NOTICE Location: 2 5 � Box: a 3 w�- Title: CASH RECEIPTS STUBS 704.09 Dates of Contents: MAY 1, 2019- JUNE 289 2019 Detailed Listing of Contents: (Please list contents of box in as much detail as possible;imagine searching for something in this box 10 years from now and needing to use key words for the search engine—please include that type of detail.) REGISTER#1 REGISTER#2CASH ERECIPTS L RECORDS TRANSFER NOTICE Location: n 5lfl3 Box: 6D 693 Title: CASH RECEIPTS STUBS 704.09 Dates of Contents: MARCH 1, 2019- APRIL 30, 2019 Detailed Listing of Contents: (Please list contents of box in as much detail as possible;imagine searching for something in this box 10 years from now and needing to use key words for the search engine—please include that type of detail.) REGISTER# 1 REGISTER#CCASH ERECIPTS �OM RECORDS TRANSFER NOTICE Location: ';-n 6'5'0 Box: 6V`;°111 Title: CASH RECEIPTS STUBS 704.09 Dates of Contents: JANUARY 1, 2019- FEBRUARY 28, 2019 Detailed Listing of Contents: (Please list contents of box in as much detail as possible;Imagine searching for something in this box 10 years from now and needing to use key words for the search engine—please include that type of detail.) REGISTER# 1 REGISTER #2CASH ERECIPTS C� RECORDS TRANSFER NOTICE Location: '-n 563 Box: 0 '5q� Title: CASH RECEIPTS STUBS 704.09 Dates of Contents: MARCH 1, 2019- APRIL 30, 2019 Detailed Listing of Contents: (Please list contents of box in as much detail as possible;imagine searching for something in this box 10 years from now and needing to use key words for the search engine—please include that type of detail.) TYLER CASHIERING CASH RECEIPTS RECORDS TRANSFER NOTICE Location: '1-0 5 0 Box: 0 3"K Title: CASH RECEIPTS STUBS 704.09 Dates of Contents: JANUARY 2, 2019-FEBRUARY 28, 2019 Detailed Listing of Contents: (Please list contents of box in as much detail as possible;imagine searching for something in this box 10 years from now and needing to use key words for the search engine—please include that type of detail.) TYLER CASHIERING CASH RECEIPTS f RECORDS TRANSFER NOTICE Location: 2n559 Box: 00207 Title: 702.06 Financial Statements Detailed Listing of Contents: Audited Financial Statements: 1985-1988 1987-1988 1988-1989 1992-1993 1993-1994 1997-1998 2.Ud� RECORDS TRANSFER NOTICE Location: '�-Yl Box: OV 3,71 Title: CASH RECEIPTS STUBS 704.09 Dates of Contents: OCTOBER 1, 2018-DECEMBER 31, 2018 Detailed Listing of Contents: (Please list contents of box in as much detail as possible;imagine searching for something in this box 10 years from now and needing to use key words for the search engine—please include that type of detail.) TYLER CASHIERING CASH RECEIPTS RECORDS TRANSFER NOTICE Location: 'L_vj 5 70 Box: O-D 1-1 a Title: CASH RECEIPTS STUBS 704.09 Dates of Contents: JULY 2, 20184EPTEMBER 27, 2018 Detailed Listing of Contents: (Please list contents of box in as much detail as possible;imagine searching for something in this box 10 years from now and needing to use key words for the search engine—please include that type of detail.) TYLER CASHIERING CASH RECEIPTS u RECORDS TRANSFER NOTICE Location: tiY) 678 Box: OT116I Title: CASH RECEIPTS STUBS 704.09 Dates of Contents: APRIL 2, 2018-JUNE 30, 2018 Detailed Listing of Contents: (Please list contents of box in as much detail as possible;imagine searching for something in this box 10 years from now and needing to use key words for the search engine—please include that type of detail.) TYLER CASHIERING CASH RECEIPTS Lf RECORDS TRANSFERt"NOTICE Location: Container 2 o location 589 Box: #00210 Title I. [S Detailed Listing of Contents: SERVICE ORDERS FOR PROPERTY WS 14 THRU 23 ** 711118 TO 6130/19 RECORDS TRANSFER NOTICE Location: CONTAINER 2 SHELF 595 Box: 00212 Title Detailed Listing of Contents: SERVICE ORDERS FOR PROPERTY #IS 24 THRU 71 , ) i°1 l � 03 (� RECORDS TRANSFER NOTICE Location: o,0 15V Box: 0--63P-,5- Title {from Records Retention Schedule): 719.04 Applications Dates of Contents: 1986-2018 4 - Detailed Listing of Contents: (Please list contents of box in as much detail as possible;imagine searching for something in this box 10 years from now and needing to use key words for the search engine-please include that type of detail) Closed business License Applications A , G r1 r RECORDS TRANSFER NOTICE Location: CONTAINER 2 SHELF LOCATION 598 Box: 00213 Title Detailed Listing of Contents: �j f -7 /1 /1 (/~ 6 SERVICE ORDERS FOR PROPERTY #IS 1 THRU 13 C� RECORDS TRANSFER NOTICE Location: CONTAINER 2 LOCATION 601 Box: 00214 . Title : Detailed Listing of Contents: PAYMENT COUPONS FROM 4/23/2018 RO 5/11/2018 60"4 RECORDS TRANSFER NOTICE Location: 2-0 (o°2- Box: O-D41O PL Title: CASH RECEIPTS STUBS 704.09 Dates of Contents: JANUARY 2, 2018-MARCH 30, 2018 Detailed Listing of Contents: (Please list contents of box in as much detail as possible;imagine searching for something in this box 10 years from now and needing to use key words for the search engine-please include that type of detail.) TYLER CASHIERING CASH RECEIPTS RECORDS TRANSFER NOTICE Location: CONTAINER 2 SHELF LOCATION 609 Box: 00215 Title Detailed Listing of Contents: PAYMENT COUPONS FROM 3/8/2018 TO 419I2018 z ua-3 C' RECORDS TRANSFER NOTICE Location: ao 00 Box: 0'7)'3 2& Title (from Records Retention Schedule): 719.04 Applications • Dates of Contents: 2012- 2018 • Detailed Listing of Contents: (Please list contents of box in as much detail as possible;imagine searching for something in this box 10 years from now and needing to use key words for the search engine-please include that type of detail) Cares Applications (SDRIMDR) Closed Medical Baseline Applications Closed RECORDS TRANSFER NOTICE Date Department(from Records Retention Schedule) User/Sender(first and last) Location o 13 Box 9/24/2013 FINANCE DAPHINE HARRIS �- Official Record Title(from Records Retention Schedule) Records are? Record Dates Public 9 or AP DOCUMENTS Confidential Information FROM 712010 to 6/2011 Date/Year to consider destruction Permanent? Retention Period (from Records Retention Schedule) JANUARY 2023 Yes ❑ or No Q� AUDIT+ 10 Detailed Listing of Tote Box Contents(Please type on1X): ACCOUNTS PAYABLE PAID DOCUMENTS (OFFICE COPY OF CHECK AND BACK-UP DOCUMENTS - INVOICES) T - UK Instructions: 1. Please complete form, typed, supplying all information 2. Place 3 copies inside Tote Box on top of records(one copy will be returned to you indicating the Location and Box Number) 3. Email Igurrie0chofulkiah.com notification box is ready for pickup r C� RECORDS TRANSFER NOTICE Location: a-v Box: O 3;-71 Title (from Records Retention Schedule): 719.05 Parking • Dates of Contents: 2010-2019 • Detailed Listing of Contents: (Please list contents of box in as much detail as possible;imagine searching for something in this box 10 years from now and needing to use key words for the search engine—please include that type of detail.) Closed applications RECORDS TRANSFER NOTICE Location: CONTAINER 2 SHELF LOCATION 623 Box: 00219 Title : 719.14 utility receipts stubs/payment coupons - Detailed Listing of Contents: PAYMENT COUPONS FOR 1/2/2018 TO 111312018 RECORDS TRANSFER NOTICE Location: 2o624 Box: 00806 Detailed Listing of Contents: 704.07 Cash Receipts Edit List (Please list contents of box in as much detail as possible;imagine searching for something in this box 90 years from now and needing to use key words for the search engine—please include that type of detail.) Tyler Cashier Final Splits 12/01/20 to 4/30121 2/14/23 Submitted by Lori Martin AU+2 = 2024 C� RECORDS TRANSFER NOTICE Location: 0 Box: 3�fi Title (from Records Retention Schedule): 719.06 Billing-Records Dates of Contents: 314119 to 412119 Detailed Listing of Contents: (Please list contents of box in as much detail as possible;imagine searching for something in this box 90 years from now and needing to use key words for the search engine—please include that type of detail.; Cashier payment stubs 31411 9 —41211 9 RECORDS TRANSFER NOTICE Location: 2o629 Box: 00478 Title (from Records Retention Schedule): 719.19 UVSD I Payment Coupons Dates of Contents: 6/28/17-2/20/18 Detailed Listing of Contents: (Please list contents of box in as much detail as possible;imagine searching for something in this box 10 years from now and needing to use key words for the search engine—please include that type of detail.) 6/28/17-2/20/18 UVSD Payment Coupons NOTE: This transfer notice was made up after the box was shelved. This box was originally entered with the location/number 2r734/00244, but there were two boxes with the same location and box number. Therefore, the new location and box number were issued. RECORDS TRANSFER NOTICE Location: 2p636 Box: 00807 Detailed Listing of Contents: 704.07 Cash Receipts Edit List (Please list contents of box in as much detail as possible; imagine searching for something in this box 90 years from now and needing to use key words for the search engine—please include that type of detail.) Tyler Cashier Final Splits 09/01/20 to 12/31/20 2/14123 Submitted by Lori Martin AU+2 = 2024 UZ� (~ RECORDS TRANSFER NOTICE Location: 2 P W-7 Box: C 0330 Title (from Records Retention Schedule): 719.06 Billing-Records Dates of Contents: April 2018-June 2019 Jan 2017-June 2018 • Detailed Listing of Contents: (Please list contents of box in as much detail as possible;imagine searching for something in this box 10 years from now and needing to use key words for the search engine-please include that type of detail.) Paymentus 4/18-6119 EFT's 1117-6/18 RECORDS TRANSFER NOTICE Date Department(from Records Retention Schedule) User/Sender(first and last) Location (o�� Box �, 9/24/2013 FINANCE DAPHINE HARRIS t + a Official Record Title (from Records Retention Schedule) Records are? Record Dates Public d or AP DOCUMENTS Confidential E( Information FROM 7/2010 to 6/2011 Date/Year to consider destruction Permanent? Retention Period (from Records Retention Schedule) JANUARY 2023 Yes ❑ or No AUDIT+ 10 Detailed Listing of Tote Box Contents(Please type only): ACCOUNTS PAYABLE PAID DOCUMENTS (OFFICE COPY OF CHECK AND BACK-UP DOCUMENTS - INVOICES) H - KE Instructions: 1. Please complete form, typed, supplying all information 2. Place 3 copies inside Tote Box on top of records(one copy will be returned to you indicating the Location and Box Number) 3. Email icurrieftcitvofukiah.com notification box is read for pickup RECORDS TRANSFER NOTICE Location: 2p642 Box: 00808 Detailed Listing of Contents: 704.07 Cash Receipts Edit List (Please list contents of box in as much detail as possible;imagine searching for something in this box 90 years from now and needing to use key words for the search engine—please include that type of detail.) Tyler Cashier Final Splits 03/01/21 th ru 03/31/21 2/14/23 Submitted by Lori Martin AU+2 = 2024 e RECORDS TRANSFER NOTICE Location: 2p643 Box: 00809 Detailed Listing of Contents: 704.07 Cash Receipts Edit List (Please list contents of box in as much detail as possible;imagine searching for something in this box 10 years from now and needing to use key words for the search engine—please include that type of detail.) Tyler Cashier Final Splits 06/30/19 03101/16 to 03/31/16 11/01/19 to 11/30/19 12101/19 to 12/30/19 2/14/23 Submitted by Lori Martin AU+2 = 2022 RECORDS TRANSFER NOTICE Location: 2p644 Box: 00810 Detailed Listing of Contents: 704.07 Cash Receipts Edit List (Please list contents of box in as much detail as possible;imagine searching for something in this box 10 years from now and needing to use key words for the search engine—please include that type of detail.) Tyler Cashier Final Splits 05/01/20 thru 06/30/20 2/13/23 Submitted by Lori Martin AU+2=2023 RECORDS TRANSFER NOTICE Location: 2p646 Box: 00811 Detailed Listing of Contents: 704.07 Cash Receipts Edit List (Please list contents of box in as much detail as possible;imagine searching for something in this box 10 years from now and needing to use key words for the search engine—please include that type of detail.) Tyler Cashier Final Splits 07101/20 th ru 08/31/20 2/13/23 Submitted by Lori Martin AU+2=2023 RECORDS TRANSFER NOTICE Location: 2p647 Box: 00812 Detailed Listing of Contents: 704.07 Cash Receipts Edit List (Please list contents of box in as much detail as possible; imagine searching for something in this box 90 years from now and needing to use key words for the search engine--please include that type of detail.) Tyler Cashier Final Splits 01/01/20 to 01/13/20 02/01/20 to 02/28/20 2/13/23 Submitted by Lori Martin AU+2=2023 RECORDS TRANSFER NOTICE Date Department(from Records Retention Schedule) User/Sender(first and last) Location C Box �1912QV2, 0113 FINANCE DAPHINE HARRIS Ll off-2-3 Official Record Title(from Records Retention Schedule) Records are? Record Dates Public[5 or FROM 712010 to 6/2011 AP DOCUMENTS Confidential 9 Information Date/Year to consider destruction Permanent? Retention Period(from Records Retention Schedule) JANUARY 2023 Yes 0 or No AUDIT+10 Detailed Listing of Tote Box Contents(Please type onhc): ACCOUNTS PAYABLE PAID DOCUMENTS (OFFICE COPY OF CHECK AND BACK-UP DOCUMENTS - INVOICES) ME - OC L ructions:lease complete form, typed, supplying all information lace 3 copies inside Tote Box on top of records(one copywil[be returned to you indicating the Location and Box Number) mail' rrie fukiah.com notification box is read for pickup RECORDS TRANSFER NOTICE Date Department User/Sender Location Box 5/04/2018 Finance Nancy Cooley � - 7' Record Title (From Records Retention Schedule) Records are Record Dates: Month Year Month Year BILLING RECORDS Public Information or Confidential _x`? FROM 2/2017 TO 3/2017 FROM 6/2017 TO 6/2017 Year to consider destruction: 4ULY-2022- 2 03 Permanent? Retention Period: (from Records Retention Schedule) Yes or No x AUDIT+4 YEARS Detailed Listing of Tote Box Contents(Do not write on Box) DAILY CASH PACKET 02/01/2017 TO 03/08/2017 06/01/2017 TO 06/30/2017 Instructions: 1. Please type or print legibly 2. Place 3 copies inside Tote Box on top of records (one copy will be returned to you indicating the Location and Box number) Records: Retention RECORDS TRANSFER NOTICE Date Department(from Records Retention Schedule) UserlSender(first and last) Location a �� Box 9/24/2013 FINANCE DAPHINE HARRIS —ft"-77~ Official Record Title(from Records Retention Schedule) Records are? Record Dates Public[I or AP DOCUMENTS FROM 7/2010 to 6/2011 Confidential � Information Date/Year to consider destruction Permanent? Retention Period (from Records Retention Schedule) JANUARY 2023 Yes ❑ or No Cam]' AUDIT+ 10 Detailed Listing of Tote Box Contents (Please type onlY): ACCOUNTS PAYABLE MISC INFO FROM KIM'S DESK Instructions: 1. Please complete form, typed, supplying all information 2. Place 3 copies inside Tote Box on top of records(one copy will be returned to you indicating the Location and Box Number) 3. Email 'currie ci ofukiah.com notification box is ready for pickup C~ RECORDS TRANSFER NOTICE Location: P � �5- Box: C b 3 3I Title (from Records Retention Schedule): 719.08 Depos , s— • Dates of Contents: 2016-2017 • Detailed Listing of Contents: (Please list contents of box in as much detail as possible;imagine searching for something in this box 10 years from now and needing to use key words for the search engine-please include that type of detail) UVSD Cash Post RECORDS TRANSFER NOTICE Date Department User/Sender Location Box 5/01/2018 Finance Nancy Cooley (play `471b Record Title (From Records Retention Schedule) Records are Record Dates: Month Year Month Year BILLING RECORDS Public Information or Confidential _x ? FROM 10/2016 TO 01/2017 Year to consider destruction: €EB.2 Permanent? Retention Period: (from Records Retention Schedule) Yes or No x AUDIT+4 YEARS Detailed Listing of Tote Box Contents (Do not write on Box) DAILY CASH PACKET 10/28/2016 TO 01/31/2017 Instructions: 1. Please type or print legibly 2. Place 3 copies inside Tote Box on top of records (one copy will be returned to you indicating the Location and Box number) Records: Retention CORDS TRANSFER NOTICE Date Department(from Records Retention Schedule) User/Sender(first and last Location L �_1 Box 9l2412013 FINANCE i-12�S DAPHINE HARRIS Official Record Title(from Records Retention Schedule) Records are? Record Dates Public Q`or AP DOCUMENTS Confidential L Information FROM 712010 to 612011 Date/Year to consider destruction Permanent? Retention Period(from Records Retention Schedule) JANUARY 2023 Yes ❑ or No ly AUDIT+10 Detailed Listing of Tote Box Contents(Please type only : ACCOUNTS PAYABLE PAID DOCUMENTS (OFFICE COPY OF CHECK AND BACK-UP DOCUMENTS - INVOICES) FE - LU Instructions: typed, supplying all information 1. Please complete form, tyP 2 Place 3 copies inside Tote Box on top of records(one copy will be returned to you indicating the Location and Box be 3. Email •�me fukiah. m notification box is readyfor pickup RECORDS TRANSFER NOTICE Date Department(from Records Retention Schedule) UserlSender(first and last) Location -x A (0 Box AACC- 1/1612014 y� FINANCE DAPHINE HARRIS Official Record Title(from Records Retention Schedule) Records are? Record Dates Public❑ or AP DOCUMENTS Confidential 13 Information FROM 712010 to 6/2011 Date/Year to consider destruction Permanent? Retention Period(from Records Retention Schedule) JANUARY 2023 Yes 13 or No❑ AUDIT+10 Detailed Listing of Tote Box Contents(Please type onlv): ACCOUNTS PAYABLE PAID DOCUMENTS (OFFICE COPY OF CHECK AND BACK-UP DOCUMENTS - INVOICES) SA - S Instructions: 1. Please complete form,typed, supplying all information 2. Place 3 copies inside Tote Box on top of records(one copy will be returned to you indicating the Location and Box Number) 3. Email ic;4rrie6jcItLgAkiah.com notification box is reiqdy for pickup RECORDS TRANSFER NOTICE Location: 2g682 Box: 00817 Detailed Listing of Contents: 704.07 Cash Receipts Edit List (was listed as 704.06) (Please list contents of box in as much detail as possible; imagine searching for something in this box 90 years from now and needing to use key words for the search engine—please include that type of detail.) Credit Card Payments 6/01/20 thru 6/30/21 Remits Plus Reports 7101/19 th ru 6130/20 2/13/23 Submitted by Lori Martin AU+2 = 2023 RECORDS TRANSFER NOTICE Location: 2g683 Box: 00818 Detailed Listing of Contents: 704.09 Cash Receipt Stubs (Please list contents of box in as much detail as possible;imagine searching for something in this box 10 years from now and needing to use key words for the search engine—please include that type of detail.) Cashier Daily Work Packets 11/15/19 thru 01/27/19 2/13/23 Submitted by Lori Martin AU+4=2024 (~ RECORDS TRANSFER NOTICE Location: CONTAINER 2 SHELF Q LOCATION 684 Box: 00229 Title 719.06/BILLING/ Detailed Listing of Contents: BILLIN CHECK LISTS FROM 2/2/2018 TO 212112018 RECORDS TRANSFER NOTICE Location: CONTAINER 2 SHELF Q LOCATION 686 Box: 00230 ,�,l "y 4(, ts Title 71s.06- Detailed Listing of Contents: BILLING CHECK LISTS FROM 1112812017 TO 1212812017 i RECORDS TRANSFER NOTICE Location: CONTAINER 2 SHELF Q LOCATION 688 Box: 00231 Title 719.06-BILLING/CUSTOMER RECORDS Detailed Listing of Contents: BILLING CHECK LISTS FOR 7/3/2017 TO 611812017 RECORDS TRANSFER NOTICE Location: 2.3 4A Box: 0-6 1I 17 Title AIRPORT DAILYS 705.03 Dates of Contents: JULY 2016-DECEMBER 2019 Detailed Listing of Contents: (Please list contents of box in as much detail as possible;imagine searching for something in this box 10 years from now and needing to use key words for the search engine—please include that type of detail.) AIRPORT DAILYS RECORDS TRANSFER NOTICE Location: CONTAINER 2 SHELF Q LOCATION 691 Box: 00232 Title 799.06BILLINGI- ' RECORDS �.�G�'� Detailed Listing of Contents: BILLING CHECKLIST FOR 8/25/207 TO 101612017 RECORDS TRANSFER NOTICE Location: CONTAINER 2 SHELF Q LOCATION 692 Box: 00233 Title 719.06 BILLING- -?ECORDS14P4A Detailed Listing of Contents: BILLING CHECK LISTS FROM 1011212017 TO 1112012017 RECORDS TRANSFER NOTICE Location: CONTAINER 2 SHELF Q LOCATION 694 Box: 00234 Title 719.06 BILLING/ " RECORDS Detailed Listing of Contents: BILLING CHECK LISTS FROM 11512018 TO DS112812018 RECORDS TRANSFER NOTICE Location: CONTAINER 2 SHELF Q LOCATION 696 Box: 00235 Title - Detailed Listing of Contents: CASHIER WORK PACKETS FROM 11212018 TO 312212018 RECORDS TRANSFER NOTICE Location: CONTAINER 2 SHELF Q LOCATION 697 Box: 00236 6 Title Detailed Listing of Contents: cx� r CASHIER DAILY PACKETS FROM 8/9/2018 TO 101912018 RECORDS TRANSFER NOTICE Location 2 698 Box # 00860 Title 714.08 Employee Distribution (from Records Retention Schedule;please include number Dates of Contents 01/01/2018-12/31/2018 mm/dd/ -mm/dd Department Finance/Payroll Name of Person Kippi Cummins Submitting Box Date of Submission 01/23/2019 Confidential ® Public❑ 5 = 2024 Detailed Listing of Contents: (Please list contents of box in as much detail as possible;imagine searching for something in this box 10 years from now and needing to use key words for the search engine-please include that type of detail.) Employee garnishment records: Malugani, Darin Hoyle, Peter Williams, Floyd (Skip) Ramos, Raul Meyer, Jarod Valador, Lyle Phillips, Andrew Morse, Vince Dale, Richard Castanon, Josie Faso, Jennifer Pittaman, Christopher Fowler, Joseph Hayes, Nathaniel Thamson, James (~ RECORDS TRANSFER NOTICE Location: CONTAINER 2 SHELF Q LOCATION 702 Box: 00237 Title - - ,0$ Detailed Listing of Contents: Vvjw �G{J CASHIER DAILY PACKETS FROM 6/92/98 TO 8/8/2018 { RECORDS TRANSFER NOTICE Date Department{from Records Retention Schedule) User/Sender(first and last} Location Box 9 _j 12412013 FINANCE DAPHINE HARRIS �n Dq q;Z�� Official Record Title(from Records Retention Schedule) Records are? Record Dates Public ff or AP DOCUMENTS Confidential ff Information FROM 712010 to 612011 DateNear to consider destruction Permanent? Retention Period (from Records Retention Schedule) JANUARY 2023 Yes ❑ or No AUDIT+ 10 Detailed Listing of Tote Box Contents(Please type only ACCOUNTS PAYABLE PAID DOCUMENTS (OFFICE COPY OF CHECK AND BACK-UP DOCUMENTS - INVOICES) O - PA Instfuctions; SU I III infOrmatior� 1. Please m piet e form. typed. PIS Y will be returned to you indicatin the Location and Box Number) �32rna ace 3 copies inside Tote Box on to of records {one cony Y 9 il fne i oFukkah. m notification box is read for cku C� RECORDS TRANSFER NOTICE Location: CONTAINER 2 SHELF Q LOCATION 706 Box: 00238 Title. ,�` OJA Detailed Listing of Contents: CASHIER DAILY WORK PACKETS FROM 1011012018 TO 12/6/2018 C� RECORDS TRANSFER NOTICE Location: CONTAINER 2 SHELF Q LOCATION 707 Box: 00239 Title.. Detailed Listing of Contents: A �r CASHIER WORK PACKETS FOR 3/30/18 TO 6111/16 C �� n RECORDS TRANSFER NOTICE Loc. :Ion: CONTAINER 2 SHELF O LOCATION 712 Box 00240 Titlf 719.06 CASHIER DAILY WORK 7119108 Detai d Listing of Contents: Cashi(- 'oily work packets 12/7/2018 to 1212&2018 e�� Ak�t i� at ;ro cot RECORDS TRANSFER NOTICE Location: CONTAINER 2 SHELF Q LOCATION 713 Box: 00241 Title- Detailed Listing of Contents: DAILY SEWER COUPONS FROM 3/20/2018 TO 612812018 7 �� . ► q LSD � w� RECORDS TRANSFER NOTICE Location: CONTAINER 2 SHELF Q LOCATION 714 Box: 00242 Title Detailed Listing of Contents: SEWER/UVSD COUPONS FOR 1111412018 TO 312212019 RECORDS TRANSFER NOTICE Date Department(from Records Retention Schedule) User/Sender(first and last) Location aZ r Box 9/24/2013 � y a9 FINANCE DAPHINE HARRIS Official Record Title (from Records Retention Schedule) Records are? Record Dates Public d or AP DOCUMENTS FROM 7/2010 to 6/2011 Confidential � Information Date/Year to consider destruction Permanent? Retention Period (from Records Retention Schedule) JANUARY 2023 Yes ❑ or No AUDIT+ 10 Detailed Listing of Tote Box Contents (Please type only). ACCOUNTS PAYABLE PAID DOCUMENTS (OFFICE COPY OF CHECK AND BACK-UP DOCUMENTS - INVOICES) AT&T - BO Instructions: 1. Please complete form, typed, supplying all information 2. Place 3 copies inside Tote Box on top of records(one copy will be returned to you indicating the Location and Box Number) 3. Email icurrie a�ci ofukiah.com notification box is ready for Pickup RECORDS TRANSFER NOTICE Location: 2r726 Box: 00823 Detailed Listing of Contents: 719.04 Applications (Please list contents of box in as much detail as possible; imagine searching for something in this box 10 years from now and needing to use key words for the search engine—please include that type of detail.) Closed Utility Applications A-Z 2021 2/13/23 Submitted by Lori Martin CL+2= 2024 RECORDS TRANSFER NOTICE Location: CONTAINER 2 SHELF R LOCATION 730 Box: 00243 Title Detailed Listing of Contents: SEWER/UVSD COUPONS FRONM 71W018 TfO_11/13/18 RECORDS TRANSFER NOTICE Location: CONTAINER 2 SHELF R LOCATION 748 Box: 00245 Title 719.08-CASHIER DAILY WORK Detailed Listing of Contents: UTILITY DAILY CASH PACKETS FOR REG 1 AND REG 2 FROM 91112017 TO 1013112017 RECORDS TRANSFER NOTICE Date Department(from Records Retention Schedule) User/Sender(first and last) Location r-1fD Box 9/24/2013 � a FINANCE DAPHINE HARRIS Official Record Title(from Records Retention Schedule) Records are? Record Dates Public 1� or AP DOCUMENTS Confidential IT Information FROM 712010 to 612011 Date/Year to consider destruction Permanent? Retention Period (from Records Retention Schedule) JANUARY 2023 Yes ❑ or No AUDIT+ 10 Detailed Listing of Tote Box Contents(Please type only): ACCOUNTS PAYABLE PAID DOCUMENTS (OFFICE COPY OF CHECK AND BACK-UP DOCUMENTS - INVOICES) DE - FE Instructions: 1. Please complete form, typed, supplying all information 2. Place 3 copies inside Tote Box on top of records(one copy will be returned to you indicating the Location and Box Number) 3. Email icurrieAcityQfukiah.com notification box is ready for pickup RECORDS TRANSFER NOTICE Date Department(from Records Retention Schedule) User/Sender(first and last) Location 35 �� Box 9/24/2013 FINANCE DAPHINE HARRIS Official Record Title (from Records Retention Schedule) Records are? Record Dates Public 13"or AP DOCUMENTS Confidential C;� Information FROM 712010 to 612011 DateNear to consider destruction Permanent? Retention Period (from Records Retention Schedule) JANUARY 2023 Yes ❑ or No AUDIT+ 10 Detailed Listing of Tote Box Contents(Please type onlX): ACCOUNTS PAYABLE PAID DOCUMENTS (OFFICE COPY OF CHECK AND BACK-UP DOCUMENTS - INVOICES) KI - ME Instructions: 1. Please complete form, typed, supplying all information 2. Place 3 copies inside Tote Box on top of records (one copy will be returned to you indicating the Location and Box Number) 3. Email Currie ci ofukiah.com notification box is ready for pickup {~ RECORDS TRANSFER NOTICE Location: CONTAINER 3 SHELF S LOCATION 761 Box: 00268 Title ?dLt -D �s CpLAh 1,5 Detailed Listing of Contents: TYLER BATCHES 9/1/2016 TO 1013112016 CLEAN UP RECORDS TRANSFER NOTICE Location: 3s776 Box: 00830 Detailed Listing of Contents: 704.05 Billing Edit List (Please list contents of box in as much detail as possible;imagine searching for something in this box 90 years from now and needing to use key words for the search engine—please include that type of detail.) October 2021 1-10, 11-20, 21-30, 31-71 November 2021 21-30 & 31-71 2113/23 Submitted by Lori Martin AU+2= 2024 RECORDS TRANSFER NOTICE Location: 3S792 Box: 00833 Detailed Listing of Contents: 704.05 Billing Edit List (Please list contents of box in as much detail as possible;imagine searching for something in this box 10 years from now and needing to use key words for the search engine—please include that type of detail.) July 2021 1-10, 11-20, 21-30, 31-71 August 2021 1-10 2/13/23 Submitted by Lori Martin AU+2= 2024 RECORDS TRANSFER NOTICE Location: 3t804 Box: 00834 Detailed Listing of Contents: 704.10 Deposits, Receipts. Customer Receipts (Please list contents of box in as much detail as possible;imagine searching for something in this box 10 years from now and needing to use key words for the search engine—please include that type of detail.) EFT Transaction Listing July 2019 thru June 2021 2/13/23 Submitted by Lori Martin AU+2=2024 RECORDS TRANSFER NOTICE Location: CONTAINER 3 SHELF T LOCATION 839 Box: 00273 Title 719.08-CREDIT CARD REPORTS Detailed Listing of Contents: CREDIT CARD REPORTS 712016 TO 12/2016 RECORDS TRANSFER NOTICE Location: CONTAINER 3 SHELF U LOCATION 841 Box: 00274 Title - Detailed Listing of Contents: Y, CUSTOMER MAINTENANCE RECORDS C� ROUTES 1-16 ' FISCAL YEAR 2016 TO 2017 RECORDS TRANSFER NOTICE Location: CONTAINER 3 SHELF U LOCATION 844 Box: 00275 Title- Detailed Listing of Contents: 4°� • 3 CUSTOMER MAINTENANCE ORDERS LJL ROUTES 35-71 FISCAL YEAR 2017-2018 Cal RECORDS TRANSFER NOTICE Location: �� 3 ; �- , to c IA45VI � Box: 00218 Title Detailed Listing of Contents: PAYMENT COUPONS FROM 211/2018 TO 317/2018 C f RECORDS TRANSFER NOTICE M g s y Et Department(from Records Retention Schedule) User/Sender(first and last) Location � Box OC) I FINANCE DAPHINE HARRIS Official Record Title(from Records Retention Schedule) Records are? Record Dates Public Qr or AP DOCUMENTS Confidential 9 information FROM 712010 to 812011 Date/Year to consider destruction Permanent? Retention Period(from Records Retention Schedule) JANUARY 2023 Yes ❑ or No Call AUDIT+ 10 Detailed Listing of Tote Box Contents(Please type only}: ACCOUNTS PAYABLE PAID DOCUMENTS (OFFICE COPY OF CHECK AND BACK-UP DOCUMENTS - INVOICES) PE - Q Instructions: 1. Please complete form, typed, supplying all information 2. Place 3 copies inside Tote Box on top of records(one pywllt '�td�ec# 1�dicating the Location and .Boy Number) 3. Email'c Lme ' ofukiah.com notification box is read for icku RECORDS TRANSFER NOTICE Location: CONTAINER 3 SHELF U LOCATION 864 BOX:00279 Title 719.18 UVSD COLLECTION AND CASH POSTS REPORTS Detailed Listing of Contents: UVSD COLLECTION AND CASH POSTS REPORTS FROM 711412014 TO 613012019 RECORDS TRANSFER NOTICE Location: CONTAINER 3 SHELF U LOCATION 864 Title 719.09- FINALS-PAST DUE REPORTS Detailed Listing of Contents: FINALS 2015-2016 DELIQUENTS 2015-2016 DISCONNECTS 612015-7-2015 48 HOUR NOTICES 2015-2016 RECORDS TRANSFER NOTICE Location: CONTAINER 3 SHELF u LOCATION 870 BOX: 00278 Title 719.18 UVSD COLLECTION REPORTS Detailed Listing of Contents: UVSD COLLECTION REPORTS FROM 1/1112006- 12/28/2017 RECORDS TRANSFER NOTICE Date Department(from Records Retention Schedule) User/Sender(first and last) Location Box 9/24/2013 FINANCE DAPHINE HARRIS t_1 213 tf Official Record Title (from Records Retention Schedule) Records are? Record Dates Public 11 or AP DOCUMENTS FROM 7/2010 to 6/2011 Confidential � Information Date/Year to consider destruction Permanent? Retention Period (from Records Retention Schedule) JANUARY 2023 Yes ❑ or No C3� AUDIT+ 10 Detailed Listing of Tote Box Contents(Please type onlx): ACCOUNTS PAYABLE PAID DOCUMENTS (OFFICE COPY OF CHECK AND BACK-UP DOCUMENTS -- INVOICES) R Instructions: 1. Please complete form, typed, supplying all information 2. Place 3 copies inside Tote Box on top of records(one copy will be returned to you indicating the Location and Box Number) 3. Email Curriei ofukiah.com notification box is read for pickup RECORDS TRANSFER NOTICE Location 3v891 _ _ Box # 00842 Title 716.01 Bids, RFQ's, RFP's (from Records Retention Schedule;please include number Dates of Contents 9/1/17-7/30/18 mm/dd/ —mm/dd/ Department Finance Name of Person Mary Horger Submitting Box Date of Submission 3/7/23 a Confidential ❑ Public® 2024 Detailed Listing of Contents: (Please list contents of box in as much detail as possible;imagine searching for something in this box 10 years from now and needing to use key words for the search engine—please include that type of detail.) RECORDS TRANSFER NOTICE Location 3v894 Box # 00843 Title 716.01 Bids, RFQ's, RFP's (from Records Retention Schedule;please include number Dates of Contents 111118-12131118 mm/ddl -mm/ddl Department Finance Name of Person Mary Horger Submitting Box Date of Submission 317123 Confidential ❑ Public® 2024 Detailed Listing of Contents: (Please list contents of box in as much detail as possible; imagine searching for something in this box 10 years from now and needing to use key words for the search engine—please include that type of detail.) RECORDS TRANSFER NOTICE &?x -�, 0;,� S,�- I Location: CONTAINER 3 SHELF v LOCATION 897- Title 719.14- utility receipt stubs-payment coupons Detailed Listing of Contents: UTILITY RECEIPTS STUBS-PAYMENT COUPONS FROM 7112117 TO 7124117 915117 9125117 12/26/17 5122118 TO 61112018 MISC DATES-NOT IN ORDER RECORDS TRANSFER NOTICE Date Department(from Records Retention Schedule) User/Sender(first and last) Location Box 2/14/2019 FINANCE DEPARTMENT KATHY M NORRIS Official Record Title(from Records Retention Schedule) Records are? Record Dates CASH RECEIPTS EDIT LIST Public❑ or Confidential x Information FROM: MARCH 2O18 TO: APRIL 2018 Date/Year to consider destruction Permanent? Retention Period (from Records Retention Schedule) 2023 Yes ❑ or No ❑ AUDIT+4 Detailed Listing of Tote Box Contents(Please type only): MARCH-APRIL 2018 CASH RECEIPTS TRANSACTION LISTINGS TYLER CASHIERING BATCH REPORTS Instructions: 1. Please complete form, typed, supplying all information 2. Place 3 copies inside Tote Box on top of records (one copy will be returned to you indicating the Location and Box Number) 3. Email klawler@cityofukiah_com notification box is ready for pickup RECORDS TRANSFER NOTICE Box cl-DaVa Location: CONTAINER 3 SHELF W LOCATION 938 Title 719.14- UTILITY RECEPIT STUBS- PAYMENT Detailed Listing of Contents: PAYMENT COUPONS FROM DATES 5114118 TO 5121118 6/4/2018 TO 6113118 6114118 TO 6125118 6126118 TO 715118 RECORDS TRANSFER NOTICE Location: CONTAINER 3 SHELF W LOCATION 939 Title 719.14 UTILITY RECEIPT S TUBS.PA YMENT COUPONS Detailed Listing of Contents: 716118 TO 7118118 7119118 TO 7131118 8/1/18 TO 81512018 RECORDS TRANSFER NOTICE Sox o0 -,zg'9 Location: CONTAINER 3 SHELF W LOCATION 941 Title 719.14 UTILITY RECEIPT STUBS-PAYMENT COUPONS Detailed Listing of Contents: PAYMENT COUPONS FROM 816118 TO 818118 8116118 TO 8124118 8127118 TO 9/4/2018 915118 TO 9114118 RECORDS TRANSFER NOTICE Location: CONTAINER 3 SHELF W LOCATION 943 Title 719.14- UTILITY RECEIPT STUBS-PAYMENT COUPONS Detailed Listing of Contents: PAYMENT COUPONS FROM 9117116 TO 9128/18 9127118 TO 1015118 1019118 TO 10/17/18 RECORDS TRANSFER NOTICE Box UD;�-gz> Location: CONTAINER 3 SHELF W LOCATION 944 Title 719.14- UTILITY RECEIPT STUBS-PAYMENT COUPONS Detailed Listing of Contents: PAYMENT COUPONS FROM 10118116 TO 10/29/18 10/30/2018 TO 11/712018 11/8/2018 TO 11/19/2018 RECORDS TRANSFER NOTICE Date Department(from Records Retention Schedule) User/Sender(first and last) Location Box 2/14/2019 FINANCE DEPARTMENT KATHY M NORRIS q 4 9 no Official Record Title (from Records Retention Schedule) Records are? Record Dates CASH RECEIPTS EDIT LIST Public❑ or Confidential x Information FROM: MAY 2018 TO: JUNE 2018 Date/Year to consider destruction Permanent? Retention Period (from Records Retention Schedule) 2023 Yes ❑ or No ❑ AUDIT+4 Detailed Listing of Tote Box Contents (Please type only): MAY-JUNE 2018 CASH RECEIPTS TRANSACTION LISTINGS TYLER CASHIERING BATCH REPORTS Instructions: 1. Please complete form, typed, supplying all information 2. Place 3 copies inside Tote Box on top of records(one copy will be returned to you indicating the Location and Box Number) 3. Email klawleL@cityofukiah.com notification box is ready for pickup RECORDS TRANSFER NOTICE Location: CONTAINER 3 SHELF W LOCATION 952 Title 719.14 UTILITY RECEIPT STUBS- PAYMENT COUPONS Detailed Listing of Contents: PAYMENT COUPONS FROM DATES 1112012018 TO 1113012018 121312018 TO 1211112018 1211212018 TO 1212112018 RECORDS TRANSFER NOTICE CD c-;? 61- Location: CONTAINER 3 SHELF W LOCATION 953 Title 719.14- UTILITY RECEIPT STUBS-PAYMENT COUPONS Detailed Listing of Contents: PAYMENT COUPONS FROM 112912019- 21712019 21812019 TO 211912019 212012019 TO 31112019 RECORDS TRANSFER NOTICE E coae�s Location: CONTAINER 3 SHELF W LOCATION 954 Title 719.14-PAYMENT RECEIPT STUBS-PAYMENT COUPONS Detailed Listing of Contents: PAYMENT COUPONS DATED FROM 41312019 TO 411212019 411512019 TO 412412019 412512019 TO 51312019 RECORDS TRANSFER NOTICE 13 5D Ito Location: CONTAINER 3 SHELF W LOCATION 955 Title »9.14-PAYMENT RECEIPT STUBS-PAYMENT COUPONS Detailed Listing of Contents: PAYMENT COUPONS DATED FROM 51612019 TO 5/15/2019 511612019 TO 5/28/2019 512912019 TO 6/7/2019 RECORDS TRANSFER NOTICE Location: CONTAINER 3 SHELF W LOCATION 957 Title 719.14- UTILITY RECEIPT STUBS-PAYMENT COUPONS Detailed Listing of Contents: PAYMENT COUPONS DATED FROM 6/10/2019 TO 612112019 6/24/2019 TO 612a12019 RECORDS TRANSFER NOTICE Location: :5 tv 1 Gb Box: 0ZUffle Title: TAXES, RECEIVABLE 704.15 Dates of Contents: JANUARY 2016-JUNE 2019 Detailed Listing of Contents: (Please list contents of box in as much detail as possible;imagine searching for something in this box 90 years from now and needing to use key words for the search engine—please include that type of detail.) TRANSIENT OCCUPANCY PAYMENTS !� RECOkOS TRANSFER NOTICE Date Department(from Records Retention Schedule) User/Sender(first and last) Location 3X 1 Box 5/3/2019 FINANCE KATHY M NORRIS g Official Record Title (from Records Retention Schedule) Records are? Record Dates JOURNALS: VOUCHERS Public❑ or Confidential Information FROM: SEPTEMBER 2017 TO: JANUARY 2018 Date/Year to consider destruction Permanent? Retention Period (from Records Retention Schedule) 2023 Yes ❑ or No ❑ AU+4 Detailed Listing of Tote Box Contents(Please type only): GENERAL JOURNAL ENTRIES Instructions: 1. Please complete form, typed, supplying all information 2. Place 3 copies inside Tote Box on top of records(one copy will be returned to you indicating the Location and Box Number) 3. Email klawler _cityofukiah.com notification box is ready for pickup 0? u23 RECORDS TRANSFER NOTICE Location: 31V 1�! Box: OV 36-1 has¢ ) � ov-f Title (from Records Retention Schedule): 719.09 4nveiees Dates of Contents: 2014-2018 • Detailed Listing of Contents: (Please list contents of box in as much detail as possible;imagine searching for something in this box 10 years from now and needing to use key words for the search engine—please include that type of detail.) Final Notices, Disconnects, Delinquent, 48 hr notices 2vz3 RECORDS TRANSFER NOTICE Location: 3y l o,2&0 Box: 6v 33.2 pas ,,- Title (from Records Retention Schedule): 719.09 Dates of Contents: 2011- 2018 • Detailed Listing of Contents: (Please list contents of box in as much detail as possible;imagine searching for something to this box 90 years from now and needing to use key words for the search engine-please include that type of detail) Credit Bureau of Ukiah Reporting of accounts received RECORDS TRANSFER NOTICE Location: 3y 1037 Box: 67 3,5-3 Title (from Records Retention Schedule): 719.09lnve+ses-, • Dates of Contents: 2012- 2018 • Detailed Listing of Contents: (Please list contents of box in as much detail as possible;imagine searching for something in this box 10 years from now and needing to use key words for the search engine—please include that type of detail) Credit Bureau of Ukiah Reporting of accounts received v RECORDS TRANSFER NOTICE Date Department(from Records Retention Schedule) User/Sender(first and last) Location 3�1 �� Box 3/18/2019 FINANCE KATHY M NORRIS t r, Official Record Title (from Records Retention Schedule) Records are? Record Dates JOURNAL VOUCHERS Public ■❑ or FROM: JULY 2017 TO: MAY 2018 Confidential Information Date/Year to consider destruction Permanent? Retention Period (from Records Retention Schedule) 2023 Yes ❑ or No Q■ AU+4 Detailed Listing of Tote Box Contents(Please type only CONSISTS OF THE GENERAL JOURNALS WITH THE SUPPORTING DOCUMENTATION FOR: JULY 2017-MAY 2018 Instructions: 1. Please complete form, typed, supplying all information 2. Place 3 copies inside Tote Box on top of records (one copy will be returned to you indicating the Location and Box Number) 3. Email klawler@cilyofukiah,com notification box is ready for pickup i (� RECORDS TRANSFER NOTICE Location: 3 �� Box: 014 S-q Title (from Records Retention Schedule): 719.08 Deposits, Receipts Dates of Contents:.20M- 2019 • Detailed Listing of Contents: (Please list contents of box in as much detail as possible;imagine searching for something in this box 10 years from now and needing to use key words for the search engine—please include that type of detail) Utility Daily Cash Posts RECORDS TRANSFER NOTICE Location 3aa1094 Box # 000862 Title 714.20 Salary Records (from Records Retention Schedule;please include number Dates of Contents 0110112018-12/31/2019 mm/dd/ -mm/dd/ Department Finance/Payroll Name of Person Lauren Ruffin Submittin Box Date of Submission 02/13/2023 1 Confidential ® Public❑ T+ r= 2024 Detailed Listing of Contents: (Please list contents of box in as much detail as possible;imagine searching for something in this box 10 years from now and needing to use key words for the search engine-please include that type of detail.) 2019 CalPers 2018 GCC Report for 2017 Wages 2019 Direct Deposit records State Controllers Report 2019 Payroll Check Register 2018 Employment Statistics Reporting 2019 City of Ukiah Credit Union CTO Audit for Police Department 2019 Payroll Checklist 2019 Aflac 2019 EAP 2019 AM Wins 2019 Legal Shield 2019 Air Med/Cal Star 2019 NFP - Life & LTD insurance 2019 REMIF 2019 Employee Assc 2019 Police Assoc 2019 Management Assoc 2019 Operating Engineers Retired 2019 Admin & Maint Union Dues 2019 Operating Engineers Public Works 2019 IBEW Union Dues 2019 ICMA 457 2019 Job Openings & Labor Turnover Report 2019 Employment Statistics Reporting 2019 CalPERS 457 2019 Mass Mutual 457 2019 Valic 457 2019 Calpers unfunded liability i� 2019 Calpers UVFD Insurance RECORDS TRANSFER NOTICE Location: 3aa1095 Box: 00828 Detailed Listing of Contents: 704.05 Billing Edit List (Please list contents of box in as much detail as possible; imagine searching for something in this box 90 years from now and needing to use key words for the search engine—please include that type of detail.) August 2021 21-30 & 31-71 September 2021 1-10, 11-20, 21-30, 31-71 2/13/23 Submitted by Lori Martin AU+2= 2024 (1 RECORDS TRANSFER NOTICE Location: CONTAINER 3 SHELF AA LOCATION 1096 Box: 00249 Title 704 . 1 CaS�j Detailed Listing of Contents: TYLER BATCHES FROM 111112016 TO 11412017 7� �v� RECORDS TRANSFER NOTICE Location: CONTAINER 3 SHELF AA LOCATION 1097 Box: 00250 Title -704 -v '9 (k%14 Detailed Listing of Contents: TYLER BATCHES 71112016 TO 813012016 701- 09 C RECORDS TRANSFER NOTICE Location: 3o1098 Box: 00480 Title (from Records Retention Schedule): 719.08 Deposits, Receipts, Customer Receipts Dates of Contents: 7/3/17-8/31/17 Detailed Listing of Contents: (Please list contents of box in as much detail as possible; imagine searching for something in this box 10 years from now and needing to use key words for the search engine—please include that type of detail.) 7/3/17-8/31/17 Cashier daily work NOTE: This transfer notice was made up after the box was shelved. This box was originally entered with the location/number 2r748/00245, but there were two boxes with the same location and box number. Therefore, the new location and box number were issued. RECORDS TRANSFER NOTICE Location: CONTAINER 3 SHELF AA LOCATION 1099 Box: 00252 Title Detailed Listing of Contents: UTILITY PAYMENT STUBS FROM-31612017-311012017 *`6/1 2/20 1 7-613 0120 1 7"*71312 0 7-7/7/2 0 1 7 RECORDS TRANSFER NOTICE Location: CONTAINER 3 SHELF AA LOCATION 1101 Box: 00254 Title Detailed Listing of Contents: UTILITY MAINTANCE ROUTES 17-35 FOR FISCAL YEAR 2016-2017 r4 } 15 RECORDS TRANSFER NOTICE Location: CONTAINER 3 SHELF AA LOCATION 1102 Box: 00255 Title - Detailed Listing of Contents: UVSD BILLING EXCEPTIONS V-4 j I q JAN-DEC 2015 JAN-DEC 2016 JAN-JUNE 2017 (� RECORDS TRANSFER NOTICE Location: CONTAINER 3 SHELF AA LOCATION 1103 � Box: 00256 Title- g Detailed Listing of Contents: C. UTILITY daily cash packets for reg 1 and reg 2 111112017 to 1212812017 (� RECORDS TRANSFER NOTICE Location: CONTAINER 3 SHELF AA LOCATION 1105 Box: 00257 Title , �04- 0k CQsG1 ,�� w �r � ✓ Detailed Listing of Contents: CASH RECEIPTS TRANSACTION LISTINGS TYLER CASHIERING BATCH REPORTS JANUARY-FEBRUARY 2018 RECORDS TRANSFER NOTICE Location: CONTAINER 3 SHELF AA LOCATION 1106 Box: 00258 Title Detailed Listing of Contents: �l 1 UTILITY MAINTENANCE ROUTES 17-34 FISCAL YEAR 2016-2017 RECORDS TRANSFER NOTICE Location: CONTAINER 3 SHELF AA LOCATION 1108 Box: 00259 Title Detailed Listing of Contents: �� UTILITY RECEIPT STUBS FROM REG 1 AND REG 2 i .D _ �-\Aj 10/2/2017 TO 1013112017 COY„ " {� RECORDS TRANSFER NOTICE Location: CONTAINER 3 SHELF AA LOCATION 1110 Box: 00260 Title Detailed Listing of Contents: UTILITY RECEIPT STUBS FROM REG 1 AND REG 2 121112017 TO 1212812017 ��r C RECORDS TRANSFER NOTICE Location: CONTAINER 3 SHELF AA LOCATION 1113 Box: 00262 Title »9.09 PAST DUE REPORTS Detailed Listing of Contents: JULY 2017 TO 12/2018 DELIQUENT NOTICES 48 HR NOTICES FINAL NOTICES DISCONNECTS RECORDS TRANSFER NOTICE Location: CONTAINER 3 SHELF AA LOCATION 1114 Box: 00263 Title Detailed Listing of Contents: UTILITY RECEIPT STUBS FROM REG 1 AND REG 2 812412017 TO 9/29/2017 RECORDS TRANSFER NOTICE Location: CONTAINER 3 SHELF AA LOCATION 1118 Box: 00264 Title. Detailed Listing of Contents: FINALS 7/20/2016 THROUGH 712012017 RECORDS TRANSFER NOTICE Location: CONTAINER 3 SHELF AA LOCATION 01119 Box: 00265 Title Detailed Listing of Contents: _ -( s V- nr SERVICE ORDER MAINTENANCE- ROUTE 1-14 FOR FISCAL YEAR 2015-2016 RECORDS TRANSFER NOTICE Location: CONTAINER 3 SHELF AA LOCATION 1122 Box: 00266 Title- Detailed Listing of Contents: UVSD/SEWER BILLING EXCEPTIONS _ JULY-DEC2017 JAN-DEC 2018 RECORDS TRANSFER NOTICE Location: CONTAINER 3 SHELF AA LOCATION 1123 Box: 00267 SN TitleC '�+.-- Detailed Listing of Contents: UTILITY RECEIPT STUBS FROM REG i AND REG 2 (� `i P OA I U 111112017 TO 1113012017 RECORDS TRANSFER NOTICE r Location 4bb1159 Box # 00544 Title 703.01 Accounts Payable/Warrants Paid (from Records Retention Schedule;please include number Dates of Contents 71111 S-S130117 mm/ddl - mm/doV _ Department Finance _ Name of Person Lora Smith Submitting Box Date of Submission 4123/21 Confidential ❑ Public® ,# Detailed Listing of Contents: (Please list contents of box in as much detail as possible;imagine searching for something in this box 10 years from now and needing to use key words for the search engine—please include that type of detail.) UVFD Payables A-Z RECORDS TRANSFER NOTICE Location 4bb1162 Box # 00673 Title 703.03 Report of Disbursements (from Records Retention Schedule;please include number Dates of Contents 07/01/2017-06/30/2018 mm/dd/ -mm/dd/ _ Department Finance Name of Person Candice Rasmason Submitting Box Date of Submission 09/24/2021 Confidential ❑ Public® =„2023.:. .... L._ Detailed Listing of Contents; (Please list contents of box in as much detail as possible; imagine searching for something in this box 10 years from now and needing to use key words for the search engine—please include that type of detail.) Report of Disbursements All for FY 17118 0 RECORDS TRANSFER NOTICE 2o i Location: U,- Box: CSC S 7 7 Title (from Records Retention Schedule): 709.01 611 fbL f�Gc " Y"Uy- Pt (Cr" Dates of Contents: 1/2001 to 10/2001 Detailed Listing of Contents: (Please list contents of box in as much detail as possible;imagine searching for something in this box 10 years from now and needing to use key words for the search engine--please include that type of detail.) Golf Green Fees Worksheets January 2001 to October 2001 RECORDS TRANSFER NOTICE Location 4cc1205- Box # 00581 Title 719.18 UVSD 1 COLLECTION AND CASH (from Records Retention POST Schedule;please include number Dates of Contents 10/01/12 TO 12/31/1217/01/16 TO 9/30/16 (mmiddvyy-mmldd/yy) 10/01/17 TO 10131/1714/01/16 TO 4/30/16 7/01/19 TO 12/31/1911/01/19 TO 2/28/19 1/01/18 TO 12/31/1816/01/20 TO 7/31/20 Department FINANCE Name of Person LORI MARTIN Submitting Box Date of Submission 6/15/2021 Confidential ❑ Public® = 3 Detailed Listing of Contents: (Please list contents of box in as much detail as possible; imagine searching for something in this box 10 years from now and needing to use key words for the search engine—please include that type of detail.) DAILY CASH RECEIPTS REPORTS DAILY CASH POSTS RECORDS TRANSFER NOTICE Location 4cc1206 Box # 00582 Title 719.18 (from Records Retention COLLECTION AND CASH POST Schedule;please include number Dates of Contents 7/01/19 to 4/30/20 mm/dd/ —mm/dd/ Department FINANCE Name of Person LORI MARTIN Submitting Box Date of Submission 6/15/2021 Confidential ❑ Public® `AU+2= 2023 Detailed Listing of Contents: (Please list contents of box in as much detail as possible;imagine searching for something in this box 10 years from now and needing to use key words for the search engine-please include that type of detail.) DAILY CASH RECEIPTS REPORTS RECORDS TRANSFER NOTICE Location 4DD1209 Box # 00597 Title 719.06 (from Records Retention BILLING — RECORDS 1 EDITS Schedule;please include number Dates of Contents 05/01/20 TO 6/30120 mm/dd/ -mm/dd/ Department FINANCE Name of Person LORI MARTIN Submitting Box Date of Submission 6/15/2021 Confidential ❑ Public® FAU+2=2023 Detailed Listing of Contents: (Please list contents of box in as much detail as possible;imagine searching for something in this box 10 years from now and needing to use key words for the search engine—please include that type of detail.) BILLING EDITS RTE'S 21-41 171 RECORDS TRANSFER NOTICE Location 4dd1210 Box # 00598 Title 719.06 (from Records Retention BILLING - RECORDS 1 EDITS Schedule;please include number Dates of Contents 04/01/20 to 05/31/20 mm/ddl -mm/dd/ Department FINANCE Name of Person LORI MARTIN Submitting Box Date of Submission 6/15/2021 Confidential ❑ Public® AU+2=2023 .. Detailed Listing of Contents: (Please list contents of box in as much detail as possible;imagine searching for something in this box 10 years from now and needing to use key words for the search engine-please include that type of detail.) BILLING EDITS RTE'S 1 - 20 1 RECORDS TRANSFER NOTICE Location 4dd1211 Box # 00632 Title (from Records Retention 703.01 Accounts Payable/Warrants Paid Schedule;please include number _ Dates of Contents 07/01/17 — 06/30/18 mmldd/ - mm/dd1 Department FINANCE A/P Name of Person Lora Smith Submitting Box Date of Submission 7l23/21 Confidential ❑ Public® Av + 5 = 2024 Detailed Listing of Contents: (Please list contents of box in as much detail as possible; imagine searching for something in this box 90 years from now and needing to use key words for the search engine—please include that type of detail.) AIP INVOICES A - AP RECORDS TRANSFER NOTICE C Location 4 121 Box # 00589 Title 719.08 (from Records Retention DEPOSITS, RECEIPTS, CUSTOMER Schedule;please include number) RECEIPTS Dates of Contents 08/01/18 TO 11/30/18 mm/dd/ -mm/dd/ Department FINANCE Name of Person LORI MARTIN Submitting Box Date of Submission 6/15/2021 Confidential ❑ Public® AU+4=2023 Detailed Listing of Contents: (Please list contents of box in as much detail as possible;imagine searching for something in this box 10 years from now and needing to use key words for the search engine—please include that type of detail.) DAILY CASH RECEIPTS REPORTS RECORDS TRANSFER NOTICE Location 44d1216 Box # 00590 Title 719.08 (from Records Retention DEPOSITS, RECEIPTS, CUSTOMER Schedule;please include RECEIPTS number Dates of Contents 11/14/19 TO 12/19/19 mm/dd/ —mm/dd/ Department FINANCE Name of Person LORI MARTIN Submitting Box Date of Submission 6/15/2021 Confidential ❑ Public® AU+4=2024 - Detailed Listing of Contents: (Please list contents of box in as much detail as possible;imagine searching for something in this box 90 years from now and needing to use key words for the search engine—please include that type of detail.) DAILY PAYMENT COUPONS RECORDS TRANSFER NOTICE Location 4d41211 Box # 00591 Title 719.08 (from Records Retention DEPOSITS, RECEIPTS, CUSTOMER Schedule;please include RECEIPTS number Dates of Contents 10/16/19 to 11/13/19 mm/dd/ -mm/ddl Department FINANCE Name of Person LORI MARTIN Submitting Box Date of Submission 6/15/2021 Confidential ❑ Public® AU+4=2024 Detailed Listing of Contents: (Please list contents of box in as much detail as possible;imagine searching for something in this box 10 years from now and needing to use key words for the search engine-please include that type of detail,) DAILY PAYMENT COUPONS RECORDS TRANSFER NOTICE Location 4 121 Box # 00592 Title 719.08 (from Records Retention DEPOSITS, RECEIPTS, CUSTOMER Schedule;please include number) RECEIPTS Dates of Contents 9/10119 to 10/11/19 m2!ddl -mm/ddl Department FINANCE Name of Person LORI MARTIN Submitting Box Date of Submission 6/15/2021 Confidential ❑ Public® I AU+4=2024 Detailed Listing of Contents: (Please list contents of box in as much detail as possible;imagine searching for something in this box 10 years from now and needing to use key words for the search engine—please include that type of detail.) DAILY PAYMENT COUPONS RECORDS TRANSFER NOTICE Location 46d 10-�`i Box # 00593 Title 719.08 (from Records Retention DEPOSITS, RECEIPTS, CUSTOMER Schedule;please include RECEIPTS number) l Dates of Contents 08/02/19 to 09/09/19 mm/dd/yy-mm/dd/ Department FINANCE Name of Person LORI MARTIN Submitting Box Date of Submission 6/15/2021 Confidential ❑ Public® AU+4=2024 Detailed Listing of Contents: (Please list contents of box in as much detail as possible;imagine searching for something in this box 10 years from now and needing to use key words for the search engine-please include that type of detail.) DAILY PAYMENT COUPONS RECORDS TRANSFER NOTICE Location 4 d d I D.;t 9 Box # 00694 Title 719.08 (from Records Retention DEPOSITS, RECEIPTS, CUSTOMER Schedule;please include number RECEIPTS Dates of Contents 07/01/19 to 08/01/19 mmiddl -mmidd/ Department FINANCE Name of Person LORI MARTIN Submitting Box Date of Submission 6/15/2021 Confidential ❑ Public® AU+4=2024 Detailed Listing of Contents: (Please list contents of box in as much detail as possible;imagine searching for something in this box 10 years from now and needing to use key words for the search engine—please include that type of detail.) DAILY PAYMENT COUPONS RECORDS TRANSFER NOTICE Location 4d 12P.1 Box # 00583 Title 719.13 (from Records Retention STATISTICS REPORTS Schedule;please include number Dates of Contents 6/30118 TO 8/30/19 mm/dcV -mm/dd1 Department FINANCE Name of Person LORI MARTIN Submitting Box _ Date of Submission 6/15/2021 Confidential ❑ Public® ALJ_ +4 a 202.4 Detailed Listing of Contents: (Please list contents of box in as much detail as possible; imagine searching for something in this box 10 years from now and needing to use key words for the search engine—please include that type of detail.) UTILITY STATISTICS REPORTS RECORDS TRANSFER NOTICE Location 4 d122.2- Box # 00584 Title 719.08 (from Records Retention DEPOSITS, RECEIPTS, CUSTOMER Schedule;please include RECEIPTS number Dates of Contents 7/01/19 TO 12/31/19 mm/dd/ -mm/ddl Department FINANCE Name of Person LORI MARTIN Submitting Box Date of Submission 6/15/2021 Confidential ❑ Public® AU+4=2024 Detailed Listing of Contents: (Please list contents of box in as much detail as possible;imagine searching for something in this box 10 years from now and needing to use key words for the search engine—please include that type of detail.) DAILY CASH RECEIPTS POSTS RECORDS TRANSFER NOTICE Location 4dd12a3 Box # 00585 Title 719.08 (from Records Retention DEPOSITS, RECEIPTS, CUSTOMER Schedule;please include RECEIPTS number Dates of Contents 1/0 1/19 to 5/31/19 mm/dd/ -mm/de Department FINANCE Name of Person LORI MARTIN Submitting Box Date of Submission 6/15/2021 Confidential ❑ Public® AU+4=202 Detailed Listing of Contents: (Please list contents of box in as much detail as possible; imagine searching for something in this box 10 years from now and needing to use key words for the search engine—please include that type of detail.) DAILY CASH RECEIPTS POSTS RECORDS TRANSFER NOTICE Location 4dd122. Box # 00587 Title 719.08 (from Records Retention DEPOSITS, RECEIPTS, CUSTOMER Schedule;please includenumber RECEIPTS Dates of Contents 7/01/19 TO 12/31/19 mm/dd/ —mm/dd/ Department FINANCE Name of Person LORI MARTIN Submitting Box Date of Submission 6/15/2021 Confidential ❑ Public® AU+4=2024 Detailed Listing of Contents: (Please list contents of box in as much detail as possible;imagine searching for something in this box 10 years from now and needing to use key words for the search engine—please include that type of detail.) DAILY CASH RECEIPTS REPORTS RECORDS TRANSFER NOTICE Location 4dd1226 Box # 00633 _ Title (from Records Retention 703.01 Accounts PayablelWarrants Paid Schedule;please include number Dates of Contents 07/01/17 — 06/30/18 mm/dd/ - mm/dd/ Department FINANCE A/P Name of Person Lora Smith Submitting Box Date of Submission 7/23/21 Confidential ❑ Public® AU + 5 = 2024 Detailed Listing of Contents: (Please list contents of box in as much detail as possible;imagine searching for something in this box 10 years from now and needing to use key words for the search engine—please include that type of detail.) AIP INVOICES AR - BSN RECORDS TRANSFER NOTICE Location 4dd1228 Box # 00605 Title 719.15 (from Records Retention Service Orders Schedule;please include number Dates of Contents 7/01/19 TO 6/30/20 mm/da -mm/dd/ Department FINANCE Name of Person LORI MARTIN Submitting Box Date of Submission 6/15/2021 Confidential ❑ Public® CU + 2 = 2024 Detailed Listing of Contents: (Please list contents of box in as much detail as possible;imagine searching for something in this box 10 years from now and needing to use key words for the search engine-please include that type of detail.) SERVICE ORDERS PROPERTY #'S 28 - 71 J RECORDS TRANSFER NOTICE Location 4dd1229 Box # 00606 Title 719.16 (from Records Retention Service Orders Schedule;please include number Dates of Contents 7/01/19 TO 6/30120 (mm/dd/yy-mm/dd/yy) Department FINANCE Name of Person LORI MARTIN Submitting Box Date of Submission 6/15/2021 Confidential ❑ Public® AU + 2 = 2024 , Detailed Listing of Contents: (Please fist contents of box in as much detail as possible;imagine searching for something in this box 10 years from now and needing to use key words for the search engine—please include that type of detail) SERVICE ORDERS PROPERTY WS 15-27 f1 ow /5 014 S t RECORDS TRANSFER NOTICE Location 4dd1230 Box # 00631 Title 719.17 (from Records Retention UVSD 1 BILLING Schedule;please include number Dates of Contents 711I19-6130120 mm/dd/ -mm/dd/ Department FINANCE Name of Person LORI MARTIN Submitting Box Date of Submission 6/15/2021 _ Confidential ❑ Public® AU + 2 = 2023 1 Detailed Listing of Contents: (Please list contents of box in as much detail as possible; imagine searching for something in this box 10 years from now and needing to use key words for the search engine—please include that type of detail.) Sewer Billing Service Orders Sewer Billing Exception Sewer Customer Applications RECORDS TRANSFER NOTICE Location 4dd1231 Box # 00608 Title 719.06 {from Records Retention BILLING - RECORDS 1 EDITS Schedule;please include number Dates of Contents 10/01/19 TO 11/14/19 mm/dcV — mm/dcV Department FINANCE Name of Person LORI MARTIN Submitting Box Date of Submission 6/15/2021 Confidential ❑ Public® AU + 2 = 2024 Detailed Listing of Contents: (Please list contents of box in as much detail as possible;imagine searching for something in this box 10 years from now and needing to use key words for the search engine—please include that type of detail.) BILLING EDITS RTE'S 11 - 20 RECORDS TRANSFER NOTICE Location 4dd1232 Box # 00609 Title 719.06 (from Records Retention BILLING - RECORDS 1 EDITS Schedule;please include number Dates of Contents 8/20/19 TO 9/01/19 mm/dcV - mm/dd/ Department FINANCE Name of Person LORI MARTIN Submitting Box Date of Submission 6/15/2021 Confidential ❑ Public® AU + 2 = 2024 Detailed Listing of Contents: (Please list contents of box in as much detail as possible; imagine searching for something in this box 90 years from now and needing to use key words for the search engine—please include that type of detail.) BILLING EDITS RTE'S 21 - 41 RECORDS TRANSFER NOTICE Location 4dd1233 Box # 00610 Title 719.06 (from Records Retention BILLING — RECORDS 1 EDITS Schedule;please include number Dates of Contents 07/01/19 to 08/13/19 mm/dd/yy—mm/dd/ Department FINANCE Name of Person LORI MARTIN Submitting Box Date of Submission 6/16/2021 Confidential ❑ Public® AU + 2 = 2023 Detailed Listing of Contents: (Please list contents of box in as much detail as possible;imagine searching for something in this box 10 years from now and needing to use key words for the search engine-please include that type of detail.) BILLING EDITS RTE'S 11 - 20 RECORDS TRANSFER NOTICE Location 4dd1234 Box # 00611 Title 719.06 (from Records Retention BILLING - RECORDS 1 EDITS Schedule;please include number Dates of Contents 01/01/20 to 02/28/20 mm/dcV - mm/ddl Department FINANCE Name of Person LORI MARTIN Submitting Box Date of Submission 6/15/2021 Confidential ❑ Public® AU + 2 = 2024 Detailed Listing of Contents: (Please list contents of box in as much detail as possible;imagine searching for something in this box 10 years from now and needing to use key words for the search engine—please include that type of detail.) BILLING EDITS RTE'S 1 - 20 RECORDS TRANSFER NOTICE Location 4dd1235 Box # 00612 Title 719.06 (from Records Retention BILLING — RECORDS 1 EDITS Schedule;please include number Dates of Contents 02/01/20 to 03/31/20 mm/dd/ —mm/dd/ Department FINANCE Name of Person LORI MARTIN Submitting Box Date of Submission 6/16/2021 Confidential ❑ Public® AU + 2 = 2024 Detailed Listing of Contents: (Please list contents of box in as much detail as possible;imagine searching for something in this box 10 years from now and needing to use key words for the search engine—please include that type of detail.) BILLING EDITS RTE'S 21 —41 171 RECORDS TRANSFER NOTICE Location 4dd1236 Box # 00613 Title 719.06 (from Records Retention BILLING - RECORDS 1 EDITS Schedule;please include number Dates of Contents 05/07/19 to 05/23/19 mm/dd/ -mm/dd/ _ Department FINANCE Name of Person LORI MARTIN Submitting Box Date of Submission 6►15/2021 Confidential ❑ Public® AU + 2 = 2024 k Detailed Listing of Contents: (Please list contents of box in as much detail as possible;imagine searching for something in this box 90 years from now and needing to use key words for the search engine—please include that type of detail.) BILLING EDITS RTE'S 1 -41 171 RECORDS TRANSFER NOTICE Location 4dd1237 Box # 00614 Title 719.06 (from Records Retention BILLING — RECORDS 1 EDITS Schedule;please include number 3 Dates of Contents 06/04/19 to 6/25/19 mm/dd/ -mm/dd/ Department FINANCE Name of Person LORI MARTIN Submitting Box _ Date of Submission 6/15/2021 Confidential ❑ Public® AV + 2 = 2024 Detailed Listing of Contents: (Please list contents of box in as much detail as possible; imagine searching for something in this box 10 years from now and needing to use key words for the search engine—please include that type of detail.) BILLING EDITS RTE'S 1 -41 171 RECORDS TRANSFER NOTICE Location 4dd1238 Box # 00615 Title 719.06 (from Records Retention BILLING — RECORDS 1 EDITS Schedule;please include number Dates of Contents 11/05/18 to 12/12/18 mm/dcV —mm/dcV _ Department FINANCE Name of Person LORI MARTIN Submitting Box Date of Submission 5/15/2021 Confidential ❑ Public® AU + 2 = 2024 Detailed Listing of Contents: r (Please list contents of box in as much detail as possible; imagine searching for something in this box 90 years from now and needing to use key words for the search engine—please include that type of detail.) BILLING EDITS RTE'S 1 -41 171 1 - 20 RECORDS TRANSFER NOTICE Location 4dd1239 Box # 00616 Title 719.06 (from Records Retention BILLING — RECORDS 1 EDITS N Schedule;please include number Dates of Contents 12/19/18 to 01/28/19 mm/dd/ -mm/dd/ Department FINANCE _ Name of Person LORI MARTIN Submitting Box Date of Submission 6/15/2021 Confidential ❑ Public® Detailed Listing of Contents: (Please list contents of box in as much detail as possible; imagine searching for something in this box 90 years from now and needing to use key words for the search engine—please include that type of detail.) BILLING EDITS RTE'S 21 -41 171 1 -41 171 RECORDS TRANSFER NOTICE Location 4dd1240 Box # 00617 Title 719.06 (from Records Retention BILLING — RECORDS 1 EDITS Schedule;please include number Dates of Contents 3/19119 to 4/23/19 mm/dd/ -mm/dd/ Department FINANCE Name of Person LORI MARTIN Submitting Box Date of Submission 6/15/2021 Confidential ❑ Public® ��WZ4" Detailed Listing of Contents: (Please list contents of box in as much detail as possible; imagine searching for something in this box 90 years from now and needing to use key words for the search engine—please include that type of detail.) BILLING EDITS RTE'S 21 -41 171 1 -41 171 RECORDS TRANSFER NOTICE Location 4dd1241 Box # 00618 Title 719.06 (from Records Retention BILLING - RECORDS 1 EDITS Schedule;please include number Dates of Contents 9111/18 to 10/25/18 mm/ddl -mm/dd/ Department FINANCE Name of Person LORI MARTIN Submitting Box Date of Submission 6/15/2021 Confidential ❑ Public® 1.1-2022 Detailed Listing of Contents: (Please list contents of box in as much detail as possible; imagine searching for something in this box 10 years from now and needing to use key words for the search engine—please include that type of detail.) BILLING EDITS RTE'S 11 - 20 1 -41 171 RECORDS TRANSFER NOTICE Location 4dd1244 Box # 00634 Title (from Records Retention 703.01 Accounts Payable/Warrants Paid Schedule;please Include number Dates of Contents 07/01/17 — 06/30/18 mm/dcV -mm/daV Department FINANCE A/P _ Name of Person Lora Smith Submitting Box Date of Submission 7/23/21 i Confidential ❑ Public® AU + 5 = 2024 Detailed Listing of Contents: (Please list contents of box in as much detail as possible;imagine searching for something in this box 90 years from now and needing to use key words for the search engine--please include that type of detail.) A/P INVOICES BU - CL RECORDS TRANSFER NOTICE Location 4ee1245 _ Box # 00635 Title (from Records Retention 703.01 Accounts PayablefWarrants Paid Schedule;please include number Dates of Contents 07/01/17 — 06/30/18 mm/dd/ -mm/dd/ Department FINANCE A/P Name of Person Lora Smith Submitting Box Date of Submission 7123121 Confidential ❑ Public® AV + 5 = 2024 Detailed Listing of Contents: (Please list contents of box in as much detail as possible;imagine searching for something in this box 10 years from now and needing to use key words for the search engine—please include that type of detail.) AIP INVOICES CO - DZ RECORDS TRANSFER NOTICE Location T 4ee12AR Box # 00623 Title 719.09 (from Records Retention PAST DUE REPORTS Schedule;please include number Dates of Contents 7/01/19 TO 3/30/20 mm/dd/ -mm/dd1 Department FINANCE Name of Person LORI MARTIN Submitting Box Date of Submission 6/15/2021 Confidential ❑ Public® 'AU +_2_ = 2023 Detailed Listing of Contents: (Please list contents of box in as much detail as possible;imagine searching for something in this box 90 years from now and needing to use key words for the search engine--please include that type of detail.) DELINQUENT NOTICE EDITS FINAL NOTICE EDITS 48HR NOTICE EDITS DISCONNECT NOTICE EDITS FINAL NOTICE COPIES 1/01/20 TO 3/30/20 RECORDS TRANSFER NOTICE Location 4ee1250 Box # 00627 _ Title 719.15 SERVICE ORDERS (from Records Retention Schedule;please include number Dates of Contents 7/01/19 TO 6/30/20 (mm/ddlyy-mmiddlyy) Department FINANCE Name of Person LORI MARTIN Submitting Box Date of Submission 6/15/2021 Confidential ❑ Public® Au + 2 = 2023 _ Detailed Listing of Contents: (Please list contents of box in as much detail as possible;imagine searching for something in this box 10 years from now and needing to use key words for the search engine—please include that type of detail.) SERVICE ORDERS PROPERTY#'S 1 -14 RECORDS TRANSFER NOTICE Location 4ee1253 Box # 00636 Title (from Records Retention 703.01 Accounts Payable/Warrants Paid Schedule;please include number Dates of Contents 07/01/17 - 06/30/18 mm/dd/ - j/yj Department FINANCE AIP Name of Person Lora Smith Submitting Box Date of Submission 71/23/21 Confidential ❑ Public® AU + 5 = 2024 Detailed Listing of Contents: (Please list contents of box in as much detail as possible;imagine searching for something in this box 10 years from now and needing to use key words for the search engine—please include that type of detail.) AIP INVOICES E - FZ RECORDS TRANSFER NOTICE Location 4ee1254 Box # 00637 Title (from Records Retention 703.01 Accounts Payable/Warrants Paid Schedule;please include number Dates of Contents 07/01/17 — 06/30/18 mm/dbV —mj!, Department FINANCE AIP Name of Person Lora Smith Submitting Box Date of Submission 7/23/21 Confidential ❑ Public® AU + 696 2024 Detailed Listing of Contents: (Please list contents of box in as much detail as possible;imagine searching for something in this box 10 years from now and needing to use key words for the search engine-please include that type of detail.) AIP INVOICES G - GZ RECORDS TRANSFER NOTICE Location 4ee1255 Box # 00638 Title (from Records Retention 703.01 Accounts Payable/Warrants Paid Schedule;please include number Dates of Contents 07/01/17 — 06/30/18 mm/daV -mm/dd/ Department FINANCE AIP Name of Person Lora Smith Submitting Box _ Date of Submission 7/23/21 Confidential ❑ Public® AU + 5 = 2024 Detailed Listing of Contents: (Please list contents of box in as much detail as possible:imagine searching for something in this box 10 years from now and needing to use key words for the search engine—please include that type of detail.) AIP INVOICES H - KZ RECORDS TRANSFER NOTICE Location 4ee1256 Box # 00639 Title (from Records Retention 703.01 Accounts Payable/Warrants Paid Schedule;please include number Dates of Contents 07/01/17 — 06/30/18 mm/dd/ —mm/dd/ Department FINANCE AIP Name of Person Lora Smith Submitting Box Date of Submission 7123/21 Confidential ❑ Public® AU + 5-.= . 4 _ Detailed Listing of Contents: (Please list contents of box in as much detail as possible;imagine searching for something in this box 90 years from now and needing to use key words for the search engine—please include that type of detail.) AIP INVOICES L - MZ RECORDS TRANSFER NOTICE Location 4ee1257 _ Box # 00640 Title (from Records Retention 703.01 Accounts Payable/Warrants Paid Schedule;please include number Dates of Contents 07/01/17 — 06/30/18 mmldcV -mm/dd( Department FINANCE AIP Name of Person Lora Smith Submitting Box Date of Submission 7/23/21 Confidential ❑ Public® U -1 5 = 2024 Detailed Listing of Contents; (Please list contents of box in as much detail as possible;imagine searching for something in this box 10 years from now and needing to use key words for the search engine—please include that type of detail.) AIP INVOICES N - OZ RECORDS TRANSFER NOTICE Location 4ee1258 Box # 00641 Title (from Records Retention 703.01 Accounts Payable/Warrants Paid Schedule;please include number Dates of Contents 07/01/17 — 06/30/18 mm/dd/ —mm/dd/ Department FINANCE AIP Name of Person Lora Smith Submitting Box Date of Submission 7123/21 FConfidential ❑ Public® AV + 5 = 2024 Detailed Listing of Contents: (Please list contents of box in as much detail as possible;imagine searching for something in this box 10 years from now and needing to use key words for the search engine—please include that type of detail.) AIP INVOICES P - PMI RECORDS TRANSFER NOTICE Location 4ee1259 Box # 00642 Title (from Records Retention 703.01 Accounts Payable/Warrants Paid Schedule;please include number Dates of Contents 07/01/17 — 06/30/18 mm/dd/ —mm/dd/ Department FINANCE AIP Name of Person Lora Smith Submitting Box Date of Submission 7/23121 Confidential ❑ Public® AU + 5 = Detailed Listing of Contents: (Please list contents of box in as much detail as possible;imagine searching for something in this box 10 years from now and needing to use key words for the search engine—please include that type of detail.) AIP INVOICES PO - REDDING RECORDS TRANSFER NOTICE Location 4ee1260 Box # 00644 Title (from Records Retention 703.01 Accounts Payable/Warrants Paid Schedule;please include number Dates of Contents 07/01/17 — 06/30/18 mm/dd/ -- mmidd/ Department FINANCE A/P Name of Person Lora Smith Submitting Box Date of Submission 7/23/21 Confidential ❑ Public® I AV + 5 = 2024 Detailed Listing of Contents: (Please list contents of box in as much detail as possible;imagine searching for something in this box 90 years from now and needing to use key words for the search engine—please include that type of detail.) AIP INVOICES S - STAR RECORDS TRANSFER NOTICE Location 4ee1261 Box # 00645 Title (from Records Retention 703.01 Accounts Payable/Warrants Paid Schedule;please include number Dates of Contents 07/01/17 — 06/30/18 mm/da -mm/dd/ Department FINANCE A/P Name of Person Lora Smith Submitting Box Date of Submission 7/23/21 Confidential O Public® AU + 5 = 2024 Detailed Listing of Contents: (Please list contents of box in as much detail as possible;imagine searching for something in this box 10 years from now and needing to use key words for the search engine—please include that type of detail.) A/P INVOICES STATE - TZ RECORDS TRANSFER NOTICE Location 4ee1262 Box # 00646 Title (from Records Retention 703.01 Accounts Payable/Warrants Paid Schedule;please include number Dates of Contents 07/01/17 — 06/30/18 mm/dd/ -mm/dd/ Department FINANCE A/P Name of Person Lora Smith Submitting Box Date of Submission 7/23/21 Confidential ❑ Public® FU + 5 = 2024 Detailed Listing of Contents: (Please list contents of box in as much detail as possible; imagine searching for something in this box 10 years from now and needing to use key words for the search engine-please include that type of detail.) AIP INVOICES U - UZ RECORDS TRANSFER NOTICE Location 4ee1263 Box # 00647 Title (from Records Retention 703.01 Accounts Payable/Warrants Paid Schedule;please include number Dates of Contents 07/01/17 — 06/30/18 mm/dd/ -mm/dd/ Department FINANCE A/P Name of Person Lora Smith Submitting Box Date of Submission 7/23/21 Confidential ❑ Public® I AU + 6 = 2024 Detailed Listing of Contents: (Please list contents of box in as much detail as possible;imagine searching for something in this box 90 years from now and needing to use key words for the search engine—please include that type of detail.) AIP INVOICES V - Z RECORDS TRANSFER NOTICE Location 4ee1264 Box # 1 00648 Title (from Records Retention 703.01 Accounts PayableMarrants Paid Schedule;please include number Dates of Contents 07/01/17 — 06/30/18 mm/ddl - mm/dd/ Department FINANCE A/P Name of Person Lora Smith Submitting Box Date of Submission 7/23121 Confidential ❑ Public® AU + 6 = 2024 Detailed Listing of Contents: (Please list contents of box in as much detail as possible; imagine searching for something in this box 90 years from now and needing to use key words for the search engine—please include that type of detail.) AIP INVOICES EMPLOYEE A - K RECORDS TRANSFER NOTICE Location 4ee1265 Box # 1 00649 Title (from Records Retention 703.01 Accounts Payable/Warrants Paid Schedule;please include number Dates of Contents 07/01/17 -- 06/30/18 mm/dd/ - mm/dd/ Department FINANCE AIP Name of Person Lora Smith Submitting Box Date of Submission 7/23/21 Confidential ❑ Public® AU + 5 = 2024 Detailed Listing of Contents: (Please list contents of box in as much detail as possible;imagine searching for something in this box 10 years from now and needing to use key words for the search engine—please include that type of detail.) AIP INVOICES EMPLOYEE L - Z RECORDS TRANSFER NOTICE Location 4ee1266 Box # 00643 Title (from Records Retention 703.01 Accounts Payable/Warrants Paid Schedule;please include number Dates of Contents 07/01/17 — 06/30/18 mm/dd/ -mm/dd/ Department FINANCE A/P Name of Person Lora Smith Submitting Box Date of Submission 7/23/21 Confidential ❑ Public® AU + 6 = 2024 Detailed Listing of Contents: (Please list contents of box in as much detail as possible;imagine searching for something in this box 10 years from now and needing to use key words for the search engine—please include that type of detail.) AIP INVOICES REDWOOD - RZ RECORDS TRANSFER NOTICE Location 4ff1293 _ Box # 00707 Title 719.06 (from Records Retention BILLING — RECORDS I EDITS Schedule;please include number Dates of Contents 12/01/20 to 02/28/21 (mm/dd/yy-mm/dd/yy) Department FINANCE _ Name of Person LORI MARTIN Submitting Box Date of Submission 5/23/22 Confidential ❑ Public® AU + 2 = 2024 Detailed Listing of Contents: (Please list contents of box in as much detail as possible;imagine searching for something in this box 10 years from now and needing to use key words for the search engine—please include that type of detail.) BILLING CHECKLIST 2/2021 21-30&31-71 12/2020 ALL ROUTES RECORDS TRANSFER NOTICE Location 4ff1295 Box # 00708 _ Title 719.06 (from Records Retention BILLING — RECORDS 1 EDITS Schedule;please include number Dates of 05/01/20 to 07/31/20 Contents mm/dd/ -mm/dd/ Department FINANCE Name of Person LORI MARTIN Submitting Box Date of Submission 5/23/22 Confidential ❑ AU 2 = 20231 Public® Detailed Listing of Contents: (Please list contents of box in as much detail as possible; imagine searching for something in this box 10 years from now and needing to use key words for the search engine-please include that type of detail.) BILLING CHECKLIST 72020 1-10& 11-20 05/01/20 ALL ROUTES RECORDS TRANSFER NOTICE Location 4ff1296 Box # 00709 Title 719.06 (from Records Retention BILLING -, RECORDS 1 EDITS Schedule;please include number Dates of Contents 01/01/21 to 02/28/21 (mm/dd/yy-mm/dd/yy) Department FINANCE Name of Person LORI MARTIN Submitting Box Date of Submission 5123/22 Confidential ❑ Public® AU + 2 = 2024 Detailed Listing of Contents: (Please list contents of box in as much detail as possible;imagine searching for something in this box 10 years from now and needing to use key words for the search engine-please include that type of detail.) BILLING CHECKLIST 01/01/21 ALL ROUTES 2/2021 1-10& 11-20 RECORDS TRANSFER NOTICE Location 4ff1298 Box # 00711 Title 719.06 (from Records Retention BILLING — RECORDS I EDITS Schedule;please include number Dates of Contents 03/01/21 to 04/30/21 (mm/dd/yy-mm/dd/yy) Department FINANCE Name of Person LORI MARTIN Submitting Box _ Date of Submission 5/23/22 Confidential ❑ Public® 'AU + 2 = 2024 Detailed Listing of Contents: (Please list contents of box in as much detail as possible; imagine searching for something in this box 10 years from now and needing to use key words for the search engine—please include that type of detail.) BILLING CHECKLIST 04101121 ALL ROUTES 03101121 1-10&21-30 RECORDS TRANSFER NOTICE Location 4ff1299 Box # 00712 Title 719.06 (from Records Retention BILLING — RECORDS 1 EDITS Schedule;please include number Dates of Contents 03/01/21 to 06/30/21 (mm/dd/yy-mm/dd/yy) Department FINANCE Name of Person LORI MARTIN Submitting Box Date of Submission 5123/22 Confidential ❑ Public® AV + 2 = 2024 Detailed Listing of Contents: (Please list contents of box in as much detail as possible;imagine searching for something in this box 10 years from now and needing to use key words for the search engine—please include that type of detail.) BILLING CHECKLIST 06101121 ALL ROUTES 03101121 1-10& 11-20& 31-71 RECORDS TRANSFER NOTICE Location 4ff1300 Box # 00713 _ Title 719.06 (from Records Retention BILLING — RECORDS 1 EDITS Schedule;please include number Dates of Contents 07/01/21 to 08/31/21 (mm/dd/yy-mm/dd/yy) Department FINANCE Name of Person LORI MARTIN Submitting Box Date of Submission 5/23/22 Confidential ❑ Public® AU + 2 = 2024 Detailed Listing of Contents: (Please list contents of box in as much detail as possible; imagine searching for something in this box 10 years from now and needing to use key words for the search engine—please include that type of detail.) BILLING CHECKLIST 08101120 ALL ROUTES 07101121 21-30&31-71 RECORDS TRANSFER NOTICE Location 4ff1301 Box # 00714 Title 719.06 (from Records Retention BILLING - RECORDS/ EDITS Schedule;please include number Dates of Contents 09/01/20 to 10/31/20 (mmldd/yy-mm/dd/yy) Department FINANCE Name of Person LORI MARTIN Submitting Box Date of Submission 5/23/22 Confidential ❑ Public® AU + 2 = 2023 Detailed Listing of Contents: (Please list contents of box in as much detail as possible;imagine searching for something in this box 10 years from now and needing to use key words for the search engine—please include that type of detail.) BILLING CHECKLIST 09101120 ALL ROUTES 10101120 21-30& 31-71 RECORDS TRANSFER NOTICE Location 4ff1302 Box # 00715 Title 719.06 (from Records Retention BILLING — RECORDS 1 EDITS Schedule;please include number Dates of Contents 10/01/20 to 11/30/20 (mm/dd/yy-mm/dd/yy) Department FINANCE Name of Person LORI MARTIN Submitting Box Date of Submission 5123122 Confidential ❑ Public® AU + 2 = 2023 Detailed Listing of Contents: (Please list contents of box in as much detail as possible, imagine searching for something in this box 10 years from now and needing to use key words for the search engine-please include that type of detail.) BILLING CHECKLIST 11/01120 ALL ROUTES 10101120 1-10& 11-20 RECORDS TRANSFER NOTICE Location Off 1305 Box # 00716 Title 704.14 Miscellaneous Billings Please include number from Records Retention Schedule, and only one titlelcategoryof General Billing documents per box Dates of Contents 05/01/20-03/01/21 mm/dcV -mm/dd/ Department Finance Name of Person Kathy M Norris Submitting Box Date of Submission 6/14/2022 Confidential ❑ PubliCXI AV + 2 = 2024 Detailed Listing of Contents: (Please list contents of box in as much detail as possible imagine searching for something in this box 10 years from now and needing to use key words for the search engine—please include that type of detail.) Munis General and Miscellaneous billings for: Retiree Insurance Airport Parking Permits Job Cost Recovery Backflow All miscellaneous billings that are not for utility billing RECORDS TRANSFER NOTICE Location 4ff1306 BOX # 00717 Title 704.14 Miscellaneous Billings Please include number from Records Retention Schedule, and only one title%ategoryof General Billing documents per box Dates of Contents 07/01/19-01/01/20 mm/dd/ -mm/dd/ Department Finance Name of Person Kathy M Norris Submitting Box Date of Submission 6/14/2022 Confidential ❑ Public® AU + 2 = 2023 Detailed Listing of Contents: (Please list contents of box in as much detail as possible;imagine searching for something in this box 10 years from now and needing to use key words for the search engine-please include that type of detail.) Munis General and Miscellaneous billings for: Retiree Insurance Airport Parking Permits Job Cost Recovery Backflow All miscellaneous billings that are not for utility billing RECORDS TRANSFER NOTICE Location 4ff1308 BOX # 00719 Title 704.14 Miscellaneous Billings Please include number from Records Retention Schedule, and only one title%ategory of General Billing documents per box Dates of Contents 02/01/20-06/01/21 mmidcV — mm/dd/ Department Finance Name of Person Kathy M Norris Submitting Box Date of Submission Confidential ❑ Public® I A +2 = 2024 Detailed Listing of Contents: (Please list contents of box in as much detail as possible;imagine searching for something in this box 10 years from now and needing to use key words for the search engine—please include that type of detail.) Munis General and Miscellaneous billings for: Retiree Insurance Airport Parking Permits Job Cost Recovery Backflow All miscellaneous billings that are not for utility billing RECORDS TRANSFER NOTICE Location C$$I'324will fill in BOX # to0a39A Will fill in Title 703.03 Report of Disbursements (from Records Retention Schedule;please include number Dates of Contents 07/01/2018-0613012019 mm/dd1 -mmIdeVyyj Department Finance Name of Person Candice Rasmason Submitting Box Date of Submission 07/08/2022 Confidential ❑ Public® .. AU+4=2024 Detailed Listing of Contents: (Please list contents of box in as much detail as possible, imagine searching for something in this box 10 years from now and needing to use key words for the search engine-please include that type of detail) Report of Disbursements Jul 18-Jul 19 RECORDS TRANSFER NOTICE Location 2LL-1356 Box # 00959 Title 703.3 (from Records Retention REPORT OF DISBURSEMENTS Schedule;please include number , Dates of Contents JULY 2019 -- JUNE 2020 mM/ d/ —mTKc Department FINANCE _ Name of Person MARYJO REYNOLDS Submitting Box Date of Submission ?112/24 Confidential ❑ Public® AU+4=2024 _ Detailed Listing of Contents: (Please list contents of box in as much detail as possible, imagine searching for something in this box 10 years from now and needing to use key words for the search engine-please include that type of detail.) MONTHLY DISBURSEMENTS REPORTS FROM JULY 2019 — JUNE 2020 CITY MANAGER'S OFFICE RECORDS SCHEDULED FOR DESTRUCTION CONTAINER SHELF LOCATION Box Central File r9 RECORD TITLE DATE RETAIN UNTIL USEFJSENDER DEPARTMENT COMMENT Jane Chambers.City Manager reviewed file and 1 a 14 1062 Miscellaneous Files 1979.19e3 2018 Slamalos City Manager determined to keep a while longer for historical purposes 1 b 34 00746 101.01 General Subject Files 111197-12f31100 2DD4 Kristine Lawler City Manager CM Working Files from 19908,DCM approved for des0uelion 1 e 78 00747 101.01 General Subject Files 111197-12f31= 200: Kristine Lawler City Manager CM Working Files from 1990s:DCM approved for destruction 1 e 81 00748 101.01 General Subject Files 111r92-12f31102 20M Kristine Lawler City Manager CM Working Files from 1990s,DCM approved for destruction 1 9 121 4793 AcquisdianlAppraisaltDisposition 2007.2013 2022 Maya Simerson City Manager ANporl Prk.Blvd.Prop Info 1 h 127 4794 AcAuisitionlAppraisal/Dis sition 2008-2011 2021 Maya Smerson City Manager Triniby School Prop Assassment 1 i 157 3671 Budget Amendments FY D4105-06M7,Copy 7104-6107 2018 Goodrick City Manager of 06l07 budget and draft 06407 budget 1 s 358 4399 General Subject Files 200S2D11 2018 Kristine Lawler City Manager 1 1 381 4402 General Subject Files 2008.2D15 2D18 Kristine Lawler City Manager Jane Chambers City Manager Working Files 1 1 392 4403 General Subject Files 2008-2015 2018 Kristine Lawler City Manager Jane Chambers,City Manager Working Files HOT TOPICS.Old Invoices 1 u 395 4404 General Subject Files 2008.2015 2018 Kristine Lawler City Manager Jane Chambers,City Manager Working Files 7 u 399 4405 General Subject Files 2008.2D15 2018 Kristine Lawler City Manager Jane Chambers,City Manager Working Files 1 v 415 4406 General Subject Files 2008.2015 2018 Kristine Lawler City Manager Jane Chambers,City Manager Working Files 1 w 436 00315 101.01 General Subject Files 111 2D08-1213112019 2023 Kristine Lawler City Manager 1 w 456 2240 Confidential Airport Files 1174.1f98 2018 Yoast Cil Man or 1 x 457 2239 Confidential Division of Highways Files 1187-IM7 2018 Yoast CR Mons r 2 1 708 4325 General Subject Files 2002-2013 2018 Kristine Lawler Cif Mana r Linda Brawn's Files 2 i 763 2236 Airport 1168-1198 2018 Yoast C' Man or 2 i 764 2237 Claims for Dam a 1984-1989 2018 YOWL City Manager 2 j 778 2254 Confidential Various Files 101-01 go 102-05 1994-1999 2D18 Yoast City Manager 2 j 779 2255 Confidential Various Files 301-02 to 405-02 1994-1999 2018 Yoast City Manager 2 781 2257 Confidential UabsIV Insurance Forms 19%-19" 2018 Yee Ci Mana r 2 L 827 2303 Confidential Various Files 1979-1993 2D18 Yoast City Manager 2 L 826 2304 Confidential UVCC Files pre 2007 2018 Yeast City Manager 2 L e29 2305 Confidential Various Files 1990.1997 2018 Yoast City Manager 2 bb 1170 00677 101.01 General Subject Files 11MO-12131/99 2003 Kristine Lawler City Manager City Manager working files from the 19905;Candace Horsley era;DCM determined ready for destruction 2 cc 1171 ODB76 101.01 General Subject Files 1f1190-12f31f06 2009 Kristine Lawler City Manager 11990 CM Working Files 2 oc 1173 00678 101,01 General Subject Files 911190.12f31-05 2008 Kristine Lawler City Manager City Manager working Tiles from the 1990s;Candace Horsley era;DCM determined ready for destruction i WOADSSC..,, °MCF RECORDS TRANSFE R NOTICE Date Department F7a�� User/Sender Location Box Record Title (From Records4etention Schedule Records are Public Record Dates: Month Year Month Year • Information or Confidential? Cirde One. FROM: �9'7% TO: Year to consider destru on: �t$' -------- t Permanent:Y or N Retention Period: Detailed Listing of Tote Box Contents(Do not write on Box) ,�►`Qw.ed � y ; G i� Ma.�ar�t� Wavy�cd - I�3�ar,7•zI dry. .ti instructions: f 1. Please type or print legibly 2. Place 3 copies inside Tote Box on top of records(one copy will be returned to you indicating the Location and Box number) IL a:Recor-r iention:retenrr „ z _ OM - v # RECORDS TRANSFER NOTICE Location 1 a34 _ Box # 00746 _ Title 101.01 General Subject Files (from Records Retention Schedule;please include number _ Dates of Contents 111/97-12/31/00 mmidd/ -mm/dd/ Department Administration Name of Person Kristine Lawler Submitting Box Date of Submission 10/19/22 Confidential ❑ Public® CV + 3 = 2004 Detailed Listing of Contents: (Please list contents of box in as much detail as possible; imagine searching for something in this box 10 years from now and needing to use key words for the search engine—please include that type of detail.) 305-01 Emergency Plan 1997 305-01 Solid Waste Disposal Site, Emergency Plan 305-01 Emergency Plan 1980 705-03 Housing & Community 2000 (Development Grant Program-planning, Technical assistance (homeless shelter) 101-01 Homeless Shelter RECORDS TRANSFER NOTICE Location 1 b78 Box # 00747 Title 101 .01 General Subject Files (from Records Retention Schedule;please include number Dates of Contents 1/1197-12/31/03 mm/dd/ -mm/dd/ Department Administration Name of Person Kristine Lawler Submitting Box Date of Submission 10/19/22 Confidential ❑ Public® CU + 3 = 2007 Detailed Listing of Contents: (Please list contents of box in as much detail as possible;imagine searching for something in this box 10 years from now and needing to use key words for the search engine—please include that type of detail.) Box 2 Homeless Shelter Final Report (Ford Street) 405-01 Community Funding 2001-2002 405-01 Community Funding 2001-2002 405-01 Community Funding 2000-2003 1401-01 Community Recreation Center 1997-1999 RECORDS TRANSFER NOTICE Location 1 b81 Box # 00748 Title 101 .01 General Subject Files (from Records Retention Schedule;please include number Dates of Contents 111192-12131102 mm/dd/ -mm/dd/ Department Administration Name of Person Kristine Lawler Submitting Box Date of Submission 10/19/22 Confidential ❑ Public® CV + 3 = 2006 Detailed Listing of Contents: (Please list contents of box in as much detail as possible;imagine searching for something in this box 10 years from now and needing to use key words for the search engine—please include that type of detail.) Americans with Disabilities Act (ADA), Compliance Analysis and Transition Plan Americans with Disabilities Act. Title II Technical Assistance Manual Americans with Disabilities Act. A Technical Assistance Manual Jan. 1992 Americans with Disabilities Act. Title II Self-Evaluation and Transition Plan Guide Lease Agreements 1999 Shade Brigade Videos: Civic Center Dedication, Original Full Copy with Major Introduction - 2002 r r"� RECORuS TRANSFER NOTICE Date Department(from Records Retention Schedule) User/Sender(first and last) Location Box 1 011 9/20 1 8 Administration Maya Simerson r a i Lj Official Record Title (from Records Retention Schedule) Records Fe? Record Dates 1 3 Public 10 or FROM 2007 to 2013 Confidential ❑ Information Date/Year to consider destruction Perr;70r V Retention Period (from Records Retention Schedule) �o Z?— Yes No Detailed Listing of Tote Box Contents (Please type only): Airport Park Boulevard property information CEQA Sale of property documents Akerstrom and Fowler Parcel info/title company info Costco site plan Costco agreements Successor Agency pass through payment June- December 2012 Ukiah Redevelopment Agency sale of property records Redwood Business Park Copy of Long Range Management Plan Instructions: 1. Please complete form, typed, supplying all information 2. Place 3 copies inside Tote Box on top of records (one copy will be returned to you indicating the Location and Box Number) 3. Email klawler@citvofukiah.com notification box is ready for pickup RECORDS TRANSFER NOTICE Date Department(from Records Retention Schedule) UserlSender(first and fast) Location Box 10/19/2018 Administration Maya Simerson 12-7 1�a Official Record Title(from Records Retention Schedule) Records air ? Record Dates Trinity School Property Assessment Public 0 or FROM 2008 to 2011 Confidential ❑ Information DatelYear to consider destruction Permanent? Retention Period (from Records Retention Schedule) QZ Yes ❑ or No Q/ C t- to Detailed Listing of Tote Box Contents(Please type only Trinity School Property, 915 West Church Street Environmental Site Assessment 412011 3 copies of assessment, binder on property with working notes Instructions: 1.Please complete form, typed, supplying all information 2. Place 3 copies inside Tote Box on top of records(one copy will be returned to you indicating the Location and Box Number) 3. Email klawlerQ-cityofukiah,com notification box is ready for pickup RECORDS TRANSFER NOTICE Date Department(from Records Retention Schedule) user/Sender(first and last) Location Box official Record Title(from Records Re ention Schedule) Records are? Record Dates/ �v� `� � sZ'O C� �� c { S F`� O 0:� - u Public or FF`�te to v ZD 7 ea. d��_ d s�o 6 v��f D 7 Confidential Ellnforrnation �s"'� 3 f Date/Year to consider destruction Permanent? Retention Period(from Records Retention Schedule) !� Yes ❑ or No19 A—P � Detailed listing of Tote Box Contents(Please bM only): o sj �S�- a6fo7 8 Z AS 0616-7 Instructions: 1.Please complete form,typed,supplying al I information 0 2.Place 3 copies inside Tote Box on top of records(one copy will be returned to you indicating the Locaiian and Box N umber) 3. EMa'I icurde ftEgyokikiah.com notification box is reaq for pjcl u RECORDS TRANSFER NOTICE Date Department(from Records Retention Schedule) User/Sender(first and last) Location Box 6/10/15 CITY MANAGER KRISTINE LAWLER 3.0 Official Record Title(from Records Retention Schedule) Records are? Record Dates """ GENERAL SUBJECT FILESICORRESPONDENCE Public•94 or FROM to 2005-2011 _ Confidential ❑ InformaGon 4 Date/Year to consider destruction Permanent? Retention Period(from Records Retention Schedule) 2018 Yes ❑ or No S -t; Detailed Listing of Tote Box Contents Please e only): T City Manager Working files—2005-2011 t Instructions: ,%.please complete form,typed,supplying all information 2_plans 3 copies inside Tote Box on top of records(one copy will be returned to you indicating the Location and Box Number) 3.Email k►awlerggg txgtAftb.CQm notification box is ready for pickup r RECORDS TRANSFER NOTICE Data Department(from Records Retention Schedule) User/Sender(first and last) Location Box 6�1 f15 CITY MAN GER KRISTINE LAWLER 3 1Z " �d3 Otficial Record Title (from Records Retention Scheduled records are? Record Dates GENERAL SUBJECT FILES Public❑ or FROM to 2008- 01 I Corfidential 0 Information 0-at to Consider destruction Permanent?Yes ❑ or Retention Period (from Records Retention Schedule) 201 S No Z Detailed Listing of Tote Box Contents(Please type only}, City Ilan alter Working files—.lane Chambers—Hot Topics-2008-2015 Instructions: 1- Please complete form, typed, supplying all information 2. Place 3 copies inside Tote Box on top of records(one copy will be returned to you indicating the Location and Box Number) 3 Email klawferQcibtgfuk1ah,corn notification box is ready for pickup RECORDS TRANSFER NOTICE Date Department(from Records Retention Schedule) User/Sender ser/S n eLAWLER first d last) Location BOX y Li Q Y bli2115 CITY MANAGER Official Record Title(from Records Retention Schedule) Records are? Record Dates GENERAL SUBSECT FILES Public❑ or FROM to 2008-2015 Confidential ® Information Permanent?Yes ❑ or Retention Period(from Records Retention Schedule) DatelYear to consider destruction No❑ 2018 Detailed Listing of Tote Box Contents(Please ti a on�l): City Manager Working files—Jane Chambers 2008-2015 Instructions: 1.Please complete form,typed, suppNing ali information 2.Place 3 cop"ties inside Tote Box on top of rewrds(one copy will ba returned to you indicating the Location and Sox Number) 3.Email klav► two +kimh.cam notification box is ready for p'Gckup RECORDS TRANSFER NOTICE Date Department(from Records Retention Schedule) User/Sender(first and last) Location BOX 6/12/15 CITY MANAGER KRISTINE LAWLER Official Record Title(from Records Retention Schedule) Records are? Record Dates GENERAL SUBJECT FILES Public❑ or Confidential 191 Infomtation FROM to 2008-2015 Date/Year to consider destruction ENo anent?Yes [3 or Retention Period(from Records Retention Schedule) 2018 Detailed Listing of Tote Box Contents(Please type only)- City Manager Working files—Jane Chambers 2008-2015 Instructions: 1. Please complete form,typed, supplying all information 2. Place 3 copies inside Tote Box on top of records(one copy will be returned to you indicating the Location and Box Number) 3. Email klawler ofuklah.00rn notification box is ready for pickup a RECORDS TRANSFER NOTICE (� Location: 2k436 Box: 00315 Title (from Records Retention Schedule): 101.01 General Subject Files - Administration Dates of Contents: Detailed Listing of Contents: (Please list contents of box in as much detail as possible;imagine searching for something in this box 10 years from now and needing to use key words for the search engine--please include that type of detail.) CITY MANAGER WORKING FILES: Rent Control Mobile Home Parks Global Warming ECMC (Employers Council) Marijuana Marijuana—John Wheeling Ordinances Pending (Trees/Animal, etc.) Plastic/Disposable Bags Grand Jury—Ukiah Garbage Contract Grand Jury—RDA Successor Agencies A-Z Grand Jury—Chipotles Grand Jury—Emergency Communication—Consolidation is Imperative Grand Jury—Lobbies, Lawsuits, and Legislation Grand Jury—COU vs UVSD Grand Jury—A Landfill that Refused to Die Grand Jury—Forming and Reforming a Community Grand Jury—Crosswalks, Are you as Safe as You Think? Grand Jury—Nimby Report Grand Jury—Ukiah Streets Grand Jury—Ukiah Valley Sanitation District—Change and Transparency Needed Cockroaches CBS Waste Cold Creek Compost Core Values 2016 Financial Transaction Fire District Ad Hoc Golf Course/Tayman Park Investment Oversight Committee League of CA Cities Redwood Empire Division Mendocino Council of Governments- 1 Mendocino Council of Governments—2 PFM Group Water Recycle Project Purchasing Procedures REMIF Purchasing/Bidding Preference Resources/Everyday Kindness Solid Waste Systems RECORDS TRANSFER NOTICE Date Department of the City Manager User/Sender: Location Box 5.15.01 Karen Yoast 4 �qaso Record Title(From Records Retention Schedule) Records are Record Dates: Month Year Month Year Airport Public Information or Confidential x_? FROM: 1174 TO: 1/98 Year to consider destruction: 2018 Permanent:? Retention Period:2018 Yes or No Detailed Listing of Tote Box Contents(Do not write on Box): 3005 Bicycle Lane Program Population Research 2002 Chronological Correspondence Jan.—Dec. 1996 Correspondence file 2002 Chronological file Jan.—June 1994 2002 Chronological file Jan. Dec. 1993 2002 Chronological file July—Dec. 1992 2002 Chronological file Jan.—June 1992 2002 Chronological correspondence Jan.- Dec. 1995 2002 Chronological file July—Dec. 1994 2002 Chronological correspondence Jan. 1997—Dec. 1998 2002 Misc.claims for damages 2002 Community Pride Week/Clean-up Assistance Week 2002 Community Pride Week 1994 2002 Community Pride Week 1995 2002 Community Pride Week 1996 2002 Community Pride Week 1997 2002 Community Pride Week 1998 Instructions: 1. Please type or print legibly 2. Place 3 copies inside Tote Box on top of records one copy will be returned to you indicating the Location and Box number Records: Retention RECORDS TRANSFER NOTICE Date Department of the City Manager User/Sender: 5.15.01 Karen Yoast Locate Box Record Title(From Retards Retention Schedule) 457 Aa2J Records are th Division of Highways Public Information Record Dates: Month Year Month Year iarr.aox. or Confidential x ? DCM ft — FROM: 1/87 TO: 1197 �• Year to consider destruction: 2018 Permanent:? Retention Period:2018 WDCM b� Yes or No Detailed Listing of Tote Box Contents(Do not write on Box): 2002 Crossing Guard Information 2003 Dedication Ordinance&Const.Standards 2007 Misc.Division of Highways Accident Statistics 2007 Misc.Division of Highways Relocation of City Utilities ..wa,a„rr.. 2003 Misc.Downtown Refurbishing 2004 Misc,Equipment-Rental Rates 2007 Misc.Highway Commission Miscellaneous Correspondence 2007 Misc.Highway Functional Classification Study 2008 Insurance Policies&Certificates 2011 Misc.L.AFCO Application Procedures 2014 Misc.Overtime Summary Sheets FY 93/94,94195,95/96 2018 Misc.Subchapter 15 _ 2018 Speed Zone Survey—1991 2018 Sizzler—Drainage Complaint - 2018 Misc.Shadow Painting(Hiroshima) 2019 Misc.Traffic Counter ham` [,� n In�+� svucftn 2019 Misc.Traffic Study—Downtown Parking ( —. 2019 Misc.Transportation in Mendocino County ` 2021 Misc.Vandalism Reports d"tuedon Traffic Engineering m an.—Dec. 1996 -- Traffic Engineering Committee Minutes 8 Agenda��e Dec. 1997 Traffic Engineering Committee Minutes/Agenda Jc. 1998 Special Encroachment Perm — Special Event 1991-1993 Special Event Permits 1994—Sept.1995 Special Encroachment permits 199E Special Events Sept.1995—May 1997 Instructions: I.Please Rq or print le ibl RECORDS TRANSFER NOTICE Date Department(from Records Retention Schedule) User/Sender(first and last) Location sox '-1 3 a S -7U S 4125114 Administration(City Manager) Kristine Lawler Official Record Title(from Records Retention Schedule) Records are? Record Dates Public® or FROM to 2002-2013 General Subject Files Confidential ❑ Information Date/Year to consider destruction Permanent? Retention Period(from Records Retention Schedule) 2018 Yes ❑ or No❑ CU+3 Detailed Listing of Tote Box Contents Please toe onl : CITY MANAGER WORKING FILES(From Linda Brown's office): PFM Contract Accounting Business Promotion/Development ADE Business&Tourism Dev Rept&Strategy—2002 Ukiah City View Newsletter United Way Campaign-2010 United Way Campaign—2009 United Way Campaign—2008 United Way Campaign—2005 Copy Fees Research Cell Phone Draft Policy-312109 Meetings 2013,Jane et al Meetings 2012,Jane et al Solid Waste Transfer Stn Agrmt 2011,working Garbage Rate Increase 2010 Water Rate Increase 2010 Sewer Rate Increase 2010 Garbage Rate Protests 2008 Solid Waste Transfer Stn Agrmt 2008 Water&Sewer Increase 2005 Sewer Rate Increase Protests 2005 Sewer Rate Increase Protests 2005 Sewer Rate Increase Protests 2005 Water Conservation Program 2004 Solid Waste Transfer Stn Agrmt 2002 California Redevelopment Assoc CALED Association—Local Ec Development, CMoller RDA Files ICMA—Guide for Local Govt Managers League of Cities Misc RE ORDS TRANSFER NOTICE Date Department of the City Manager User/Sender: Location Box 5.15A1 Karen Yoast 763 A2 3 Record Tide(From Records Retention Schedule) Records are Record Dates: Month Year Month Year Airport Public Information or Confidential x_? FROM: 1/68 TO: 1/98 Year to consider destruction: 2018 Permanent:? Retention Period:2018 Yes or No Detailed Listing of Tote Box Contents(Do not write on Box): 2500 Airport Commission Resolutions 2500 Airport Accident Reports 2500 Airport Air Shows Airport Hanger Reports 2515 Airport Leases 2515 Cagle's Sewer Line&Lease 2515 Duane Grilfi 2515 F.A.A.Flight Service StaWn Lease 2515 Lake Coastal Airfares 2515 Land Lease Agreement Airport Project 2515 Leas,Robert W.Ground Lease 2515 McChesney,AC.—Chain,Jerry 2515 Model Airplane Flying Club 2515 Ukiah Flying Service Lease 2500 Airport ApendaslThornas c4mmutt 1995196 Mandated CoWSt Controller 2500 Airport Assistance Fund 2500 CA Airport Assistance Program—aisbursefnent REO_ 2500 CA Airport Assistance Program—Audit Report 2500 Airport Fees,RenW&Lease,Rates 2500 FAA.Airport Imprts;err nt Project 250D FAA Automated Flight Service Station =0 FAA ComnVxomoe 1964-1984 25M FAA.FOMLL-Notiaa of Proposed Construction or Aitera[ion 2500 F.A.A.C,raut-- d+rarr od Business Enterpri*„e Program 2500 F.C.C.Correspondence 1987- 2500 FAA Painting M Food Catering Services to Aircraft 25M Planting of Frontage 2500 Ukiah Airport Commission Jan. 1993 to Dec. 1993 2500 Ukiah Airport Co ion Jan. 19M to Dec. 1996 2500 Ukiah Airport Commission Jan.19M to Dec. 1998 finder—Cage#C7302C4 } . '% ,� % i RECORDS TRANSFER NOTICE t]ette Derxarlt of the City Merges User/Sender: 1.ocetfortfI 7—I Book 5.10.01 Karen Yoast �j Recmd Tim(Front Remds fttention s&edule) Records are Record Dates: Month Year Month Year trs C for Dernage Pudic Infomtation or Confidential x_? FROM: 1984 TO. 1989 Year to=WKkw destnx '- 2018 Permanent:? Retention Period:2018 � - Yes or No • Detailed[is64g of Tote Box Coteau(Do not write on Box): • 7t13 OZ tJdati wky Fhre nmtKzw Y,My of uNdf) } 7034I2-wotay,Hz*-1990 703-02 Basltaw,Shawn mkt ad-Claim for Damage 1989 ! . 703-02 Bayne,sham-1989 #d 703-02 Brackett:Saine-Claim for Damage-1989 • 703-02 8t slft Gordon-Claim for Damage-1989 703-02 By,Bi9ene L-Own for Damage-1989 *d% 703-02 Fetzer,Kadrr-Claim for Damage-1989 703-02 Hu dmon,Judy-Claim far Damage-1989 i' I 77/113�-02 HHff4�erspogn Judy--ClaimT/ffoyrr Damage_19M -MIQ Ind F.-C Wrn for Derneye-1989 �1}� m� F -Oalrn 7 MWVK 3 fur Dare- 1909 7W-02 Oy,9ka-Phillip DOwN-Ca gm fax Damage-tr9e9 7Q3-42 Md)MAd's R rit-C7alm W Dir mW-1994 •' M-Q Mikr," ar'd-Haim fer D - 1*9 703-U#1Wh&%Jeff OW fOr Da laW-1989 M34N San# L F_. W.#Mrs.-Claim for Damage- 1%9 A . M-M 51c&nwr— t- - Claim for f7arr,ge-ISee9 MHU 9W-6 WM-&Wke-Cahn for DmvW-19W a X]I3 U Sublmr a 4 Geo_i,-Claim for Damage- 1 9 703-02 Taber,Ci aUrpc-Oatrn for Dwoage- 1909 ?Wy 02 TonTrty,flarkmra Jo-C2&m for D&nbge- 1989 703-4 42 van B4 Henry-Cam for Dare- 1989 703;02 Va lm",i+targie J- -Oaten far ow age- 1389 7103-07 Woa0ey,June-Claim for Oanage-1909 7 a 3-02 der.Rivike t KfMs.-Galm for Dwnage-19BB 70-a2 Bail Cora-Clalm for D wr .- i989 n3-02 Cvfmwsk�La7L3-Calm fix 0arne je—19M 703Q Dmalson,Chen -Clawn for Damage- 19" _ 7M-03 Emfbedr,Ar*e-Ga m for l]�r�- 1988 f# M-W He narzkT,Le Ida-Carm fCr Dbma+]C- 1986 -�' 703-M HmTie i#�al CAEnb=r -Calm for oam4W-19M • 7 t12 fHvAwd C4ewvs-Claim for Oarnage- 19M 7t2 - 2 Hadson,Cary-Calm for Damage- 11$B 703-02 Joh tStw, Naaianid&JaArrrc -Ctarm eix Damage • t988 7D.'i-02 5gV,!€e%dn&Ratrerte+ -C3airri for Oa —i9$$ TRANSFER NOTICE 1 .{J-0 j 06parlment of the City Manager warlSonder: Karen Yoast Location Box t 775 A;.s L ^d Alto {from Racards RatoriUon Schodulc) Rocordis 1�m Record Dates: Month Year Month Year Oue Of CA Clllos. Invest. AoiIcy, i adino Files, Reai Goods, Public Informailon_ 1 #` rd'Part. Survey, Mando. Dew, Corp. ?*Chamber of Commerce or Confidimmiai ._- � FROM: 1994 TO: 1999 "Year to Wr ksider destruction., 2016 Permanent'? Retention Period-24018 Yes or No lie IAih3l 1-jmt ig 4u17Tow 11ux Contenti(Do nut twrito an Box): 101-01 Chamkurr of Commerce Correspondence 1994-06 101 i01 Inta€depnrtmenlai Survey 101-01 Men09cilro [?pv, Cam, 101-01 ROW Goads 102.02 Reading Filo July 1994—Sopt. 1994 102-02 Reading File Oct. 1994—Doc. 1994 101.01 Rending File Oct. 1, 1995—Dec. 31, 1995 101.02 Reading File Jan. 1995—Mar. 1995 102.02 Reading Filo July/Sept. 101-01 Roading Filo April 1, 1995—June 30, 1995 101.01 Rooding Filo July 1, 1995—Sopt. 30, 1995 101-01 lnvestmont Policy 1996 102.05 Longuo of CA Citlaa Annual Conference 1998 102.05 WOW of CA Citlos Annual Conference 1999 Itt�trt.is;llor�: 1. 1310aoo typo or print logibly I3icw egplop lnsldo Toto,©ox on to of records(ono co will be returned to you Indicatingthe Location and Box number iiecords: Rolontlon RECORDS TRANSFER NOTICE Data Depatment of the City manager Uw/Sender. Karen Yoast Location 11,9.41 i Renard We Tmm Records Retention Schedule) Records am RoQoV Dates: Month Year Month Year ~* Lesfe of CA C%ef,, lnvestrnent Policy,Reading F Public Information Files, Real Goods, or Cor�identl:ai x ? ROM: 1994 TO: 1999 httexdepas nwntal Survey,&Chamber of Commerce Year to oonsider destruction: 2018 Penmanent:? RetendDn Pe60d:2018 Yes or No Detalled Leg ofTotc Box Contents(Do not write on Boa): Two copies of the Resolution 97-70 Establ Airport Indus. Park Capital improv. Fees within the City of Ukiah—June 1998 405-01 Budget Info.—1992-93 405-02 Original Budget—1992-93 405-01 Budget Infor—Working Fie—1993-94 405-o2 Original Budget Pages—1 91 405-01 Fiscal Year Budget Info--1991-92 405-02 OrkpA Budget for copies 01991-92 ` 405-M Budget Info—Working File—1992-93 301-02 Council Correspondence—October 1, 1999—December 31, 1999 Instructions: 1.Please type or pint legily *-. { 2.Place 3 inside Tote Box on tqLaf records one wpyvVill be rckumed #o �r T Retards:Retention � • r -- ," 40kZZA- ` RECORDS TRANSFER NOTICE User/Sender: l,ocatian Box e:-!i Oatu Department of the Administrative Support PeOY Yee 10.18.01 _ Rewrds are Record Dates: Month Year Month Year ' a Record TWO(From Racords Retoralon Schedule) public Information ►' ,� 1996—1999 Liability Insurance Forma or Coafidentlal _�? FROM: 1998 TO: 1999 i+ i Permanent:? Retention period:2018 Year to considor dastruction: 2018 Yes ar No r Detailed Listing of Tote Box Concerts(Do not write on Box): y 19%-Uaft VW-fmms 1997-0 '1 ins.laTro Ir 19W-Lwavty im k m's 1999-l3abdlkY tarns 6 a instructions ■ Please type or print iegANY ' �. � t. place 3 co ies�ns�de Tote Box on to of records(one copywill be re`umed to you Indicatingthe Location end Box number ■� records: Retention .w Rill WE 4 ....ter .. �. - 'tis*F.,.... . - • J. •Su RECORDS TRANSFER NOTICE Date Department of the City Manager User/sender: Karen Yoast Location Box 11.9.01 �t Record Title From Records Retention Schedule)) Records are Record Dates: Month Year Month Year I Minutes, Housing, Ind. Dev., Youth Service, United Way Public information or Confidential x 7 FROM: 1979 TO: 1993 t Year to consider destruction: 2018 Permanent:? Retention Period:2018 Yes or No Detailed Listing of Tote Box Contents(Do not write on Box): 301-02 Minutes Only 310-01 Minutes Only 202-04 Minutes Only 1992 F 202-01 Growth Mgmt. Pu is Relations info. 202-01 Housing Element Update 1982 202-04 Fiscal Review Committee 202-04 Industrial Development(three fo ers 103-02 County Agencies 103-02 County/Low Gap Road Improvement 503-01 Youth Service N 503-01 Young Volunteers in Action 1984-85 M United Way r Instructions: 1. Please type or print legibly 2. Place 3 co ies Inside Tote Box on to of records one co wlll be returned to you indicalln tha Location and Box nrber Records: Retention i ; rt s eI 11L 4 10 } RECORDS TRANSFER NOTICE �* Dale Department of the User/Sender. Location "y �,} Box ` 11-27-01 Karen Yoast L j') ` City Manager v F Record Title(From Records Retention Schedule) Records are Record Dates: Month Year Month Year Public Informatlon_ or Confidential FROM: various TO: �' • Yea—X--? •!. . Year to consider destruction: 2018 Permanent:? Retention Period: 2018 Yes or No Ukiah Downtown Regional Conference Center 1001-01 UVCC Construction-Exterior Remodel(Rainbow Construction) * 1001-01 UVCC Constriction-Deep Valley Security 1001-01 UVCC-Dedication 1001-01 UVCC Construction-Builder's Glass&Supply 1001-01 UVCC Construction—Flooring(BT Mancini) # 1001-01 UVCC Construction--Fire Sprinlders 1001-01 UVCC Construction—General Contractor—Remodel(Rainbow Construction) 1001-01 UVCC--Phones s ' 1001-01 UVCC Construction—Awnings(Mendocino Power Co.) 1001-01 UVCC Construction—Painting(Cruse Construction) 1001-01 UVCC Construction—Kitchen Equipment(Castino) 1001-01 UVCC Construction—Miscellaneous Vendors 1001-01 UVCC Construction—Miscellaneous 202-04 Spec's—Remodel of Downtown Conference Center-RPSID Insbuc ti;ons: 1. Please type or print legibly 2.Place 3 2gM inalde Tote Box on to of records Lone copy will be retumed to XRu indir-afirm the Location and Box number Records: Retention { { 46 ail 4 4 �'' i ems. •' RECORDS TRANSFER NOTICE t11-27-0j Department of the User/Sender. Location 829 Box City Manager Karen Yoastt Record Title(From Records Retention Schedule) Rewrds we Recorql DAB& Month Year Month Year Public llrnwWri or Conildentiar:yet FROM: 1990 TO: 1997 Year to consider destruction: 2018 Permanent? Retention Period:2018 Yes _a;,No 102-03 Pads and Recreation Department General 111%rmation 19" 102-03 City Treasurer Correspondence 199697 - Kodak Taylor Made F _ Xerox-Advanced Xerographics Copyline Discovery 1996.197 102-03 Public Wmim Led a 1"&97 102-03 Planning Correspondence 1996 102-05 Legislative Bulletin 1201-01 PG&E Commpandan= 1201-01 PG&E CO="ndence I � LI Instructions: 1. Please type or Print legibly W11 tie relumed to ou �nriicat� the �oeation aid aox number 2. Place 3 c ins inside Tote Box an to of records one o0 Records: Retention RECORDS TRANSFER NOTICE Location 4bb1170 Box # 00677 Title 101.01 General Subject Files - Administration (from Records Retention Schedule;please include number Dates of Contents 111190-12131199 mm/dd/ —mm/dd( Department City Manager Name of Person Kristine Lawler Submitting Box Date of Submission 1/27/22 Confidential ❑ Public® CU + 3 = 2003 Detailed Listing of Contents: (Please list contents of box in as much detail as possible;imagine searching for something in this box 10 years from now and needing to use key words for the search engine—please include that type of detail.) City Manager Working Files from the 1990s —Candace Horsley: 405-01 Original Budget 1993-94 704-01 Original Budget 1994/1995 405-01 Revenue Enhancement 405-01 State of California— Finance Bulletin/Misc. 405-01 Time Study— 1996-97 1999 Catalog of Federal Domestic Assistance 406-01 Demographic Information (Mist.) 406-01 — Federal Funding Requests 406-01 Grants—Misc. Doc's (M Flad's Working Files) RECORDS TRANSFER NOTICE Location 4cc1171 Box # 00676 Title 101 .01 General Subject Files - Administration (from Records Retention Schedule;please include number Dates of Contents 111190-1213112006 mm/dd/ -mm/daf/ Department City Manager Name of Person Kristine Lawler Submitting Box Date of Submission 1/26/22 Confidential ❑ Public® CU + 3 = Detailed Listing of Contents: (Please list contents of box in as much detail as possible;imagine searching for something in this box 10 years from now and needing to use key words for the search engine—please include that type of detail.) City Manager Working Files from the 1990s - Candace Horsley: Emergency Services Report - Review of Investment Performance-Second Quarter 2003 Report - Feasibility for a Revolving Loan Fund and Airport Business Plan Final Report - 2001 Report- Ukiah Police Department Firearms Range- Staff Report & Recommendations -2003 Candace- Notes and Miscellaneous-2006 Report- Rail Yard Revitalization - 2003 Jones Hall CDs (3) 2006 Report-Watershed Sanitary Survey for Upper Russian River and Upper Eel River- 1996 Report-Wastewater Treatment Plant Improvement Project- Cost Reduction Report-2006 City Manager Search - 1996 501.01 Communities Can - Miscellaneous 501.01 Employee Assistance Program 501.01 Employee Recognition 501.01 Alcohol and Drug Free Workplace 501.01 City Manager Request for Proposal 406.06 Notice of funding Availability Current Year 406.05 Management Memorandum 406.05 Misc. HCD/CDBG Correspondence 406.05 Reporting Requirements-Gen. Info 406.06 Notice of Funding Availability Past Years 406.03 CDBF PITA $35,000 (Homeless Shelter Study) 406.03 CDBG Program-Misc. 406.01 Rural Economic Development Infrastructure Program (Redip) -Misc. 406.01 Rural Economic Development Infrastructure Program (Redip) -Misc. 406.01 Trees for the Millennium Grant RECORDS TRANSFER NOTICE Location 4cc1173 Box # 00678 Title 101.01 General Subject Files - Administration ' (from Records Retention Schedule;please include number Dates of Contents 111190-121311 mm* — mm/dd/ Department City Manager Name of Person Kristine Lawler Submitting Box Date of Submission 1/27/22 Confidential ❑ Public® CU + 3 = 20QSi Detailed Listing of Contents: (Please list contents of box in as much detail as possible;imagine searching for something in this box 10 years from now and needing to use key words for the search engine—please include that type of detail.) City Manager Working Files from the 1990s — Candace Horsley: 404-01 Bonds 402-02 Financial Audit— 1993/94 402-02 Financial Audit—Year ended June 30, 1992 402-02 Financial Audit— 1990-91 402-02 Financial Audit—2005 1996-06-11 Memo fm David Rapport to John McGowan (PC Commissioner) RE Redevelopment Conflicts on File No. U-3-51 Report -Applications for Funding COU CDBG Proposal — Ukiah community Center— 1998 Report— Feasibility for a Revolving Loan Fund and Airport Business Plan Final Report—2001 Report— Proposal for Preparation of Grant Applications and Implementation of Grant Projects— COU Misc. correspondence and loose papers 406-03 CDBG P/TA $35,000 (99-EDBG-658) (Applied Development Economics) 406-09 Grant No. 92-STBG-570 (Close-out Notification) 406-03 CDBG (00-JGBP-034) (Economic Dev. Strategic Plan/Outreach to Businesses) 406-07 Housing Grant—95-FESG-221 406-05 CDGB 1998 406-05 Housing & Comm Develop Grant Program (CDBG)-(UCC Prop Purchase) -1997 406-05 Housing & Comm Development Grant Program/Tech Assist Allocation Nov. (UCC Facility) 406-07 Housing Grant—93-FESG-162 406-07 Homeless Prevention — 92 FESG-074