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Home My WebLink AboutMintier Harnish 2019-03-21; Amendment 7 2024-09-18 COU No. 1819-190-A7 CITY OF UKIAH AMENDMENT NO. 7 TO CONTRACT #1819190 -PROFESSIONAL PLANNING SERVICES AGREEMENT FOR A GENERAL PLAN UPDATE,ENVIRONMENTAL IMPACT REPORT, AND OTHER RELATED ADVANCED PLANNING SERVICES This Amendment No. 7, entered on September 18, 2024, revises the Agreement for professional services dated March 21,2019,between the City of Ukiah and Mintier Harnish for professional consulting services relating to professional planning services for a General Plan Update, Environmental Impact Report, and other related advanced planning services. This Amendment No. 7 adjusts the scope of work, as outlined in Exhibit 1,by adding and deducting certain tasks, with no impact on the current total not to exceed contract amount of$775,968. Except as expressly amended by this Amendment, all other terms remain unchanged and in full force and effect. IN WITNESS WHEREOF, THE PARTIES HAVE EXECUTED THIS AMENDMENT ON THE EFFECTIVE DATE: MINTIER HARNISH BY: DATE: �q= 9/18/2024 JIM HARNISH, JD CITY OF UKIAH BY: 5S DATE: Sep 30, 2024 SAGE SANGIACOMO, CITY MANAGER ATTEST A,,&,,-� Sep 30, 2024 BY. Kristine Lawler 30,2024 09*59 PDT) DATE: KRISTINE LAWLER, CITY CLERK EXHIBIT 1 Rincon Consultants, Inc. 66 Franklin Street,Suite 300 Oakland,California 94607 I 510-834-4455 September 16, 2024 Rincon Project No. 24-15600 Blake Adams, Chief Resilience Officer City of Ukiah 300 Seminary Ave., Ukiah, California 95482 Via email: badams@cityofukiah.com Cc: cschlatter@cityofukiah.com;jim@mintierharnish.com Subject: Ukiah Climate Action Plan + Initial Study-Negative Declaration Scope Change Proposal Per City of Ukiah (City) request, Rincon Consultants, Inc. (Rincon) is submitting this scope change proposal to 1) add scope for additional Climate Action Plan (CAP) project management and meetings time with City staff as well as to 2) deduct scope related to attendance at public meetings. The following section details the specific tasks that make up this scope change proposal. Below we explain the adjustments related to existing contract tasks. Added Scope of Work Task 1.2 Project Management and Meetings The original scope/budget assumed a project timeline of 10 months of project management and administration time as well as up to 18 30-minute MS Teams meetings.Specifically,this scope/budget change now instead assumes a project timeline of 13 months of project management and administration time(project kickoff was beginning of April 2024 and CAP adoption is anticipated for end of April 2025) as well as up to 13 60-minute MS Teams meetings. Note that 6 60-minute MS Teams meetings have already occurred on June 18, July 16, July 30, August 6, August 20, and September 3. Therefore, we now have 7 60-minute MS Teams meetings remaining. We anticipate these remaining meetings will occur through December 2024 while the Draft CAP measures/actions list is finalized, the balancing act survey is prepared and distributed, the Draft CAP measures/actions quantification/substantial evidence report is prepared and submitted for City review by November, and the Administrative Draft CAP document is prepared and submitted for City review by December. Deducted Scope of Work Task 4.1 Community Workshops and Online Survey Rincon will deduct attendance and preparation for the 2nd community workshop. Task 4.3 Sustainability Working Group Focus Session Rincon will deduct attendance and preparation for the sustainability working group focus session. Task 4.4 CAP Public Hearings Rincon will deduct attendance and preparation for both CAP public hearings. Task 6.5 IS-ND Hearing + NOD Rincon will deduct attendance and preparation for the IS-ND adoption hearing. www.rinconconsultants.com City of Ukiah CAP+IS-ND Scope Change Proposal Schedule and Cost Rincon anticipates the work scope changes presented in this proposal would occur through April 2025. The costs related to the added and deducted tasks described in this proposal are presented in Table 1 below. Table 1 Scope Change Proposal Cost Summary Task Estimated Cost Task 1.2:Project Management and Meetings $9,442 Total Additions $9,442 Task 4.1:Community Workshops&Survey -$2,036 Task 4.3:Sustainability Working Group Session -$2,036 Task 4.4 CAP Public Hearings -$4,322 Task 6.5 IS-ND Hearing+NOD -$1,048 Total Deductions -$9,442 TOTAL NET CHANGE COST $0 All work would be performed in accordance with the work scope outlined above and the terms and conditions in the existing original contract between Mintier Harnish and Rincon dated April 2, 2024. Additional services beyond those identified herein would be provided, at the City's request, on a time and materials expense reimbursement basis in accordance with Rincon's 2024 standard fee schedule (see attached). No other services would be provided without the City's express written authorization. This scope change proposal cost estimate is in effect for a period of 30 days during which time the elements of this proposal are negotiable to meet the needs of the proposed updated work scope. To authorize, please reply all to provide approval in writing of this scope change proposal, so that Mintier Harnish can provide a corresponding no-cost scope amendment to their April 2, 2024 agreement with Rincon. Thank you for your consideration and for this opportunity to support your sustainability and environmental planning efforts with this updated work scope. If you have questions regarding this proposal, please contact Kelsey Bennett at kbennett@rinconconsultants.com. Sincerely, Rincon Consultants, Inc. /Q7S _ _ Kelsey Bennett, MPA, LEED-AP Environmental/Sustainability Director kbennett@rinconconsultants.com Attachments Attachment 1 Rincon 2024 Fee Schedule 2 i Rincon Consultants, Inc. Standard Fee Schedule for Environmental Sciences and Planning Services Professional,Technical and Support Personnel* January 1,2024- December 31,2024 Senior Principal $319 Principal $307 Director $307 Senior Supervisor II $292 Supervisor 1 $272 Senior Professional 11 $255 Senior Professional 1 $238 Professional IV $211 Professional 111 $196 Professional 11 $174 Professional 1 $155 Associate 111 $130 Associate 11 $117 Associate 1 $109 Field Technician $94 Data Solutions Architect $196 Senior GIS Specialist $187 GIS/CADD Specialist II $167 GIS/CADD Specialist 1 $150 Technical Editor $147 Project Accountant $125 Billing Specialist $107 Publishing Specialist $120 Clerical $107 *Professional classifications include environmental scientists,urban planners,biologists,geologists,marine scientists,GHG verifiers, sustainability experts,cultural resources experts,and other professionals.Expert witness services consisting of depositions or in-court testimony are charged at the hourly rate of$400. Reimbursable Expenses Direct Cost Rates Photocopies- B/W $0.25(single-sided),$0.45(double-sided) Photocopies-Color $1.55(single-sided),$3.10(double-sided) Photocopies- 11"by 17" $0.55(B/W),$3.40(color) Oversized Maps $8.50/square foot Digital Production $15/CD,$20/flash drive Light-Duty and Passenger Vehicles* $90/day 4WD and Off-Road Vehicles* $150/day *Current IRS mileage rate for mileage over 50 and for all miles incurred in employee-owned vehicles. Direct Costs.Other direct costs associated with the execution of a project,that are not included in the hourly rates above,are billed at cost plus 16%.These may include,but are not limited to,laboratory and drilling services,subcontractor services,authorized travel expenses, permit charges and filing fees, mailings and postage, performance bonds, sample handling and shipment, rental equipment,and vehicles other than covered by the above charges. Annual Escalation.Standard rates subject to 3.5%annual escalation,on January 1. Payment Terms.All fees will be billed to Client monthly and shall be due and payable upon receipt or as indicated in the contract provisions for the assignment. Invoices are delinquent if not paid within 10 days from receipt or per the contractually required payment terms. Effective January 1,2024