HomeMy WebLinkAboutCash Carpet Service, Inc 2024-06-28 who No. 2324-228
POLICE mp� CALMS11'I =��M
SHCALT rapff CORIBRACT
shis AgMakeent if ande and entered on June oath, 2024c in Uaiah*
California, by and between Cash coolant service III, , A Ch
Corporation .,ontractorl) and the City of Ukiah (,City,) , a Channel
law mencelpsal coupon ration.
RECIVAIS:
1 . The plan$ sed discifications; for this work mthe Work")
act contained in exhibit A - Bid specification, Which is attached
hereto and lecranderated heroin by this retecarth
2. Contractor is Priork1V licensed and guallfred to Parts=
the wwrkr�
3. Whenever this significant Calls for City anPlonal Or
notification, the Roaroval or notification must he signed by the
City Manager or his or her designer.
Wherefore, in Consideration Of the foregoing facts and the
terms and bcd,Ljopf as further stated herein, the parties thereby
agree as follows.
or M yKamp
Contractor Will perform the Work as further proVided he Cale-
I ., Treat a Contractor shall commerce the Work
when receiving a formal Notice to proceed' and small complete the
Work within a reason able time after receiving entice to Proceed.
1. 1 . 1 . F loamy r wousuLli It is agreed by the handles to the
contract that time is of the OSSOnce and that, to case all the
work is not completed before or upon the expiration of the time
limit AS set forth, damage other thdu these Cunt items identified
in section 1 . 31C, Will he ;ustainea by the City and that it if and
will U, day Tocsin able to determine the actual amount of date do by
reason Of each delayi and it in therefore agreed that, slardect to
donations bolowp the Contractor Will pay to the city the
Bum of five hundred dollars t$500.00 pay day for each and every
Calendar day's delay beyond him ties TaLesCrited.
I
1 .1 .2 F Con, u darthomai In care the work called for
under this contract is not completed within the time "air
stipulated herein, the City shall have rho right as provides
Imbeiftabove, to extend the time Of completion thereof. If the
time limit tv so extended, the City shall have the Tight to
charge to the contractor and to deduct from the final payment
for the work the actual cost to the City of ecrqineering,
inspection, superintendence and other overhead expenses which
are directly chargeable to the Contract and which accrue Winning
the Am tied of such ext[MSLQn� except that the Cost Of final
insecticide delays shall not be included in such charges.
1.2 deonkfareace0d Of Contract Mannesmann' Contractor will
,rerfow, the Work in compliance with the plane and specifications
sot forth in the attached Exhibit A if there is any irconsIntruncy
or conflift between the plans and the specifications, the
speGiblearinns will preve24 , If there is any Jnoondj�texkcyr between
the plans add too SPecXr'0rt'oC5 and this agresereart, the Cache Of
turn Agreement shall prevail, unless carousels stated otherwise in
a particular BF ecifIcation.
1.3 feellingeal lease Cortracter will furnish all
necessary
orp materials, burlap equipment, and tnanspurtatiQft
necessa
1 ., perform
contractor
registered with the�®
as $64
bid Proposal for a Viollc works prodect unless registered with
the impartment of industrial Rel&tigns pursuant to Labor code
mactlow ,725 .5 w1th limited exceptions from thin requirement
for bid purposes only under Labor Code auction
1 , 4 . 2 NO contractor of subcontractor may cas awarded a
contract for public work do a public Work$ protect unless
to Labor Coca seu"nA 1.4 . 1 This ;op«
notices at the job site a, P.e.c..baa er regulations c�rro v,
COU No. 2324-228
addirtanqal compensation because the Contractor has paid any rate in
excess of the prevailing wage zero obtained from the City Fftginteff.
The possibility of wage increases Is one of the elements to he
Considered by the Contractor in determining his or her bid and will
not in any ciTcwmataftCas he considered as the tests for a claim
against the city.
Travel and Subsistence Pa Who cry.
Contractor shall Wake travel and subsistence payments to
meet wonder nodded to execute the work in accordance with the
requirements in Section 1773.8 Of the Labor Code Chapter 660,
statutes Of ISM ,
Appxrefthicwes�
Attention 5 rlifectad to the provisions in Sections
1077.5 (Chapter 14110 Statutes of 1968) and 1777 . 6 of the
California Labor Code concerning the employment of apprentices
by the Contractor or any subcontractor under him. CODtraCc0f and
any auchadontracior order him Or her shall comply with the
of said sections in the employment Of apprentices.
Isfahan tion relative to apprenticeship standards,
Wage schedules and Other requirements may be obtained from the
nirector of Industrial Relations , as mff2c%Q the AdrinIstyatOT
of Afkaraftticeshh)d San treatises, California, Or from the
Division of apprenticeship Standards and its branch offlcea�
Copies of Labor Code Sections 1"l (requiring prevailing we"$) ,
1775 Imporiftg penalties, includirgr a $5C Sir day, Per worker
forfeiture, for failure to pay prevailing wages) , 1�76 (requiring
contractor tc se intain available for inspection testified Payroll
records) , 17�7. 5 (requiring certain apprenticeship programs) , 1813
(imposing penalties for failure to "ye records woollen's for
inspection) and "15 (requiring time and u for Overtime) are
awailiddle at Ins department at Induatrxal Relations Weddit@ at
http, / Iw r.d1r. ca .Cvv
1.6 Cleft Poighwager. CITY bay daysignate an architect, engineer,
Other design professional or other Inspector 'Inspicter' I to
sups"mMe and/or inspect Contractor's Performance of the Work. The
inspector shall have PG authority to change the work. the
c exacep6ation for performing the Work it the time for course feting the
4
otherwise specifically
CIOU No. n 24-228
Agreement and agrees to fully defend and indemnify CITY, its
officers and employees, and the houses and hQuakseers trolowdool In
the Work free add against OftY claim, "ad, charge, debt, cost'
experse or liability arising from a breach of said warranty.
1.13 Necessaries. In addition to any other warranties in this
contract, the Contractor warrants that the Work COAfOrma to 00
contract rawrideftents and is fhA& Of any defect In
material or wontscoanshiD for a period of One Year free the data of
final acceptance of the Work by CITY If CITY accepts Any we it Of
the Work before final acceptance Of the enter@ Work, the warranty
shall continue for the period of one year from the date Of such
partial acceptance. The Contractor shall remedy, at the contractor's
expensef any failure to caretaker or why defect. linitial if
following sentence applies / / 1 11 MY shall retain % Of the
contract mount in sWevre the contidutortn warranty and shall remit
the unused portion of that Amount at the end of the warranty period,
The time limit Of this warranty shall not apply to any hateaft defects,
or gross negligence or trend An the part of the lontracrob.
1�14� ��sion a Time.
Should any delays Occur Which the City May vocalist Unavoidable, as
herein defined, the ContVaccOm shall, pursuant to his or her
applic&tjoh be allowed an extension of ties proportional to said
delay or delays, beyond the time herein set furrilp In which to
complete this contract; aid li qui noted damages for delay Shall AOL
he charged against the contractor by the city during aft extension
of time granted because me unavoidable delay or delays
Any claim by Contractor far a ties extension basal on unavoidable
delays shall Am based On written notice delivered to the City within
15 ways of the occurrence of the event givinl rise to the claim
Failure to file said written notice within the Lime specified shall
Constitute a waiver of said claim. Notice If the full extent of the
claim and all argon rtind debt must be delivered to the City Within
45 soya Of the Occurrence unless the city spearrates In Writing A
longer period. All claims toy a ties extepai an must In approved by
the City add Incorporated into a written change order.
1.15. vnf�� �a� " Other Candidates,
During unfavorable weather and other conditions, the Contractor
shall pursue only such partlonS of the work an shall not he damodidd
thereby. go porticos Of the Wide whose satisfactory quality of
efficiency will be affected by any unfavorable craiditlose shall be
constructed while these 00ealtinne remain, unless, by special mananN
6
or precautions approved by the City, the Contractor shall ber able
to vverr me them.
The ContXaCcOt "11 be granted a ties extension of one Toy for each
uoyamormile Weather day that prevents him or her from placing
concrete focus of placing and finishing concrete or asphalt concrete.
Such mercantile weather day is LefLned an a rain day where
precipitation prevents the concraccor from performing the work more
than four (4) uourifteouS hours within tne authorized work period or
a temperature day where the annizent toramperatat@ IS below that
cified for the
nt of materials associated With the
ling work
tion
14) cDrItinnova Work hours
of toe authorized work Riot .or..
1.16. SLOAM"Y' Scarsdale Ferriday Lost
No work shall be date between the hours of 6 ire. and 7 a.m. , Age
on Saturdays, Sandals or legal holidays except such work as is
necessary for the Proper care aid crorection of work already
perforefuh or except LA cases of wayints necessity and in any case
only with the permission of the City.
It it understood, however, that night work Say be Pategollubim as 9
regular proCaSure by the Contractor if he or SIT first obtains the
written permission of the City and that such.
gustily i� section o< the work. for reasonable Pose .o
the Contractor'5 readvinsicIv care and rebuild, rapair4 restore aid make good all ^iThe Contractor shall
the : connection e ., ,seat„ diP .ees e:
Operations On on NO GO 20 so 10 01) .
B. Insurance Services Office form number GO 0001 Oft.
C . Oforkeess insurance as required by the
State of California and Outlives' s Liability
Contractor shall maintain limits on less than :
A. General lnahilitY� sirO00, 000 per occurrence for
bodily injury, peuccutal In3uyY and Property damage
inallp odoajaUos=!�VOId and overstated
insurance or other fare with a general aggregate
limit is used. either the general
ggregate limit
suall apply separately to this rOff do. 2324-228 oi
cou No ls
Proof of general liability amart Aummandalls ld" Policies
are in contain, or Par endorsed tD contain, the following
A. The City, its of!tcerml Officials, emplayffe3o and
volunteers are to be noverid as AIDITTOMMULL INSURK) with
respect to liability arL�I'q OIL of automobiles wwroadl passed,
hired is borrowed by or or. behalf of the contractor; and with
Trimmed to liability arising out of work or operations
pardoned by or on behalf Of the contractor Inclualng
materials, parts DO equipment, furnished in cornectiQn with
such work or operations . General liability covetous can To
provided in the term of an endorsement to the Capitation' s
insurance, or so a separate owner' s PDllaY.
B. The Worguirs, �"U� policy is to las andarmed with
& Mumboymmer Of elfrOgAtIAMP. The insurance preserve In Iva
endorsement, scrams to we've all rights or subrogaLinn
against the City, its Officers, OffIcLaIsr employees and
volunteers for losses laid Under the terms of this malice
which arises from the work Performed by the randed insured lot
the City. NOTE: You cannot be added as an additional Insured
on a rockers Compensation policy' foolery,
This agrearmet may only up terminated by City: 1) for breach
Of the agreement; 2) because funds are qO longer Available to Was
has abandoned and does bay Wish to CUPpIeLe the o;e
specified In the notice, the contract shall as terminated asof that
SIX) No. 2324-228
a, "PALICInfleall or ]JAINA.
The parties harpay agree that all applicable Favored, State
ago local motor regulations and qvidelAnea hot written into thin
Agreement shall herely prevail dating the period at this Agreement .
9. Collateral
it is the express intention of the nartieA hereto that Ton-
keening: is an Independent contractor and not an employee, actor
venturer, or partner of City for any propose whatSoevtz� city $ghall
have ad right to, and shall not control the manner or prestrike the
method of accomplishing those Services contracted to Who performed
by Contractor under this and the general public and oil
governmental agencies regulating each activity Shall be 30 Initiated,
Those provisions of this Agreement that reserve Ultimate
authority in city have been inserted solely to achieve compliance
With federal and state laws, rules, regulations, and Interpretations
thereof . So such provisions and no other provisions of this
Agreement shall be Interpreted or construed as creating or
establishing the relationship at Employer One UNPICYce between
Contractor and City.
contractor shall pay all estimeated and actual federal sold state
income and self-employment taxes that are due the state and federal
government and shall durnisfi and pay worker' s tomponsationt insorance,
unchadocreart insurance And any Drier benefits retrained by law for
himself add his employees, if any. Contractor agrees to indemnify
and hold City and Its Officers, Agents and employees be manage ir an
and against any claims Or dendards by federal, state Of Ideal
qoverrivant agencies far any such taxes or benefits due but not Palo
by fortractur, including the legal costs associated with not fending
against any audit, claim, leasend or law mail .
Contractor warrants And represents that it Is a Properly
licensed for the work performed under this rilrdervat with 0 and-
armorial investment in its business and that it maintains Its Own
offices and above which it mail use in performing Under this
Agreement .
La. �m Ideal.
This Agreement shall be Spectral by and construed In accordance
with the laws of the State Of California and any legal action
13
CCU No. 2a24-228
containing the agrearment most be tilde and litigated in the proper
court in Mendocino County, each party consenting to durl5diction
and venue of California state courts in XendQC'nQ Cdunty�
11.
is any provision of the Agreement is held by a court of com-
poseur jurisdiction to be invalid, word, or unenforceable, the
remaining provisions shall nevertheless continue an full force and
effect without being impaired or invalidated in spy way.
12�
This Agreement, including the exhibits attached hereto,
contains the entire agreement maned the parties and supersedes all
prior and oral and written agreements.
understandings, and representations moving the parties. NO
amendments to this Anizookeraftt shall is pidneing unless executed in
writing by 411 Of the parties.
13, WER31FRIA.
No Waiver of any of the provisions At this Agreement shall be
deemard, or shall constitute a waiver of any other revviaion, nor
shall any waiver constitute a continuing waiver . No waiver shall
be binding unless executed in writing by the party mixing the waiver .
14, NF)EECIbl�
Wherever notice, paryment or other communication is required or
permitted under this Agreement, It shall tok barked to have been
given when yerovrelly delivered, pulled, or deposited In the United
Creams mail with proper first-class postage affixed thereto and
addressed ad follows
CICIT
cash Carter wervide, let. City at Ukiah
2231 A Hill Rd. 300 Scomindry, Ave�
Wilixts, Ca. 954HO Vkdah, N . 45492
14
CQU No. 2 324-228
F~ thor party may charge the addT•e;qs to which notices must be -seat
by providing notice Q! that charkgt� as prop i ded in this pa raq=apes.
15 . PARAGVAPH RWICKW-
The parFiq•raph headings contained -her-ein are f,)r CQnvarc1er3c4!?
and oft r y and are nqt iT t.e Dded to define br l i-ilt the scope
of this agreement.
16 . EXE=TOOT OF AOREZMENT.
Tbie Agreemont may be executed in duplicateL vriginalN, each
1 arir„g the crigiDal dig-iaturo_ of Uha parties. Alternatively,
this RgTeement m*y he executed and delivered by fagvimila or other
electronic transmission, and In more than one ccunterpartg each of
which shall be deiomed an ori€}inalo and all of which r_cqether shall
r,Qmstitute one &nd the swore ipstrument. when executed rising either
alternative, the exe r-uteri agreement shall be deemed are ow iq i na i
adrni5iible as evidence in any adminXstrativ@ or judicial
proceeding to pave thg terr.S and content of this Agreement .
W HERI MMRE, the pa rt l e 5 have entered this A-gr eement on the date
first written ak)ovt .
CubttRACTOR CITY OF U TAH
BY: AVI" By 4-5r_57_��
Sage n angi a coma
4 tG �- City Manager
Calif#rni$ Contractor;s Ljge 5e Number W A`119I IN-umber or W M
1s
BBQBB$iMMNIINARYA�R BB) �«
City _/ Ukiah m,,.., .,,,
"`ss
mmommoo .ti�"'.b'..:
REQUEST FOR BID
City of Ukiah
SPECIFICATION E41517
POLICE DEPARTMENT CARPET REPLACEMENT
JUNE 5, 2024
Mandatory Pre-Bid Meeting
2:00 p.m., Wednesday,June 12, 2024
City of Ukiah Police Department
300 Seminary Avenue
Ukiah, California 95482
Bid Due Date
2:00 PM, Thursday June 27, 2024
I. Introduction
City of Ukiah is seeking bids from qualified Contractors to replace carpet in the Police Department,at
300 Seminary Ave.,Ukiah, CA 95482.
II. Bid Procedure
PLEASE TAKE NOTICE: This Request for Bid(RFB)is issued as an open market purchase under
Section 1522 of the Ukiah City Code. This is not a formal or informal bid under the provisions of state law
governing RFB's for Public Projects. The procedures governing open market purchases are at the discretion
of the Purchasing Officer and may vary from bid to bid, depending on the City's needs. The City Code
encourages the Purchasing Officer to use modern communications, including the telephone,e-mail and the
internet,to obtain the lowest possible price, consistent with the City's needs. The Purchasing Officer does
use City bidder's lists when soliciting bids. You may contact the Purchasing Officer if you would like to be
placed on the City's bidder's list.
III. Contact Person
The City has designated Myles Fisette, Purchasing Manager, as the contact person for questions
related to the work requested. Questions are to be submitted in writing and can be done so by e-mail at
mfisettegcilyofukiah.com.
IV. Bidder's Conference-Mandatory
A qualified representative of the Contractor is requested to attend a bidder's conference at the
designated date,time, and location below. Attendance at this conference is mandatory. Failure to
attend this conference will be just cause for the bid to be rejected as non-responsive.
The purpose of this conference will be to clarify the contents of this bid request in order to
prevent any misunderstanding of the City's position.Any doubt as to the requirements of this
solicitation or any apparent omission or discrepancy should be presented to the City at this
conference. The City will then determine the appropriate action necessary, if any, and may issue a
written amendment to the bid request. Oral statements or instructions will not constitute an
amendment to this solicitation.
Bid Conference Date: Wednesday, June 12,2024
Bid Conference Time: 2:00 p.m.
Bid conference Location:City of Ukiah Police Department,300 Seminary Avenue Ukiah,California 95482
V. Bid Submittal Instructions
Bids can be submitted in hardcopy or email. Bids are due on or before 2:00 PM,Thursday June
27,2024 to:
City of Ukiah Purchasing Department
Attn: Myles Fisette
411 West Clay Street
Phone: (707)463-6225
Email: mfisettekcityofukiah.com
It will be the sole responsibility of the bidders to have their bids delivered to the City before the
closing hour and date.Late bids will not be considered and will be returned unopened to the sender.The City
will not be responsible for any cost incurred by the Contractor in preparation of their bid response.
City of Ukiah E41517 POLICE DEPARTMENT CARPET REPLACEMENT-RFB
VI. Scope of Work
All labor, equipment and materials for the removal of the existing carpet, floor preparation, and
installation of the new carpet in rooms 1-14, 17, 20 and 21 per the layout in Attachment A. This includes
measuring, cutting, fabricating,handling of materials, and furniture relocation. Post-installation cleanup is
also part of the job, ensuring all debris associated with the work is removed.
VII. Terms
The City asks that vendors specify their desired payment preferences in their bid response.The actual
payment terms of the contract will be open for negotiation during the contract phase.If no special payments
are requested prior to issuing the work, the City will assume net 30 terms.
The City reserves the right to award to the lowest,responsible bidder. The City also reserves the right
to waive any irregularities and technicalities and request rebids should it be deemed in its best interests to do
so. The price, terms, delivery point, and delivery date may individually or collectively be the basis of the
awarding of the bid. In addition,the City reserves the right to make the selection of specific parts of a bid,or
multiple proposals that will best meet the needs of the City as defined in this RFB. In addition, the City
reserves the right to reject any or all bids. The awarded contractor will enter a"Short Form Construction
Contract",Attachment B.
VIII. Addenda
If it becomes necessary to revise any part of this Request for Bid(RFB)after it has been issued,the
City will issue an addendum to the RFB containing the revision. All addenda will be posted on the City's
website at www.cityofukiah.com/purchasing with the rest of the RFB documents. Anyone who intends to
submit a bid in response to the RFB must check the website frequently for any posted addenda. Anyone
submitting a bid will be deemed to have seen and agreed to be bound by the posted addenda.
IX. Warranty
Unless otherwise indicated, the Contractor must provide a 1 year workmanship warranty from the
date of final acceptance. The Contractor shall replace promptly and at his own expense any materials and/or
workmanship which fail during this warranty period.
X. Bidder Oualifications
The City will satisfy itself that the potential contractors are reputable firms with a proven track record
and a proven product.Contractors are asked to provide the information requested under Work Performance
History Capability. References are to be those who you have performed similar scope of work as asked for in
this RFB.References are to include the contact name and phone number.A minimum of three references are
requested.
3
City of Ukiah RFB E41517-POLICE DEPARTMENT CARPET REPLACEMENT
XI. Insurance Requirements
Bidder's attention is directed to the insurance requirements—see Attachment C. Contractors shall
furnish to the City, upon award of contract, certificates of insurance covering full liability under Worker's
Compensation laws of the State of California,Comprehensive General Liability and Business Auto Insurance
with policy limits of not less than$1,000,000 naming the City as an additional insured party.
It is highly recommended that contractors confer with their respective insurance carriers or brokers to
determine in advance of bid submission the availability of insurance certificates and endorsements as
prescribed and provided herein. If an apparent awarded contractor fails to comply with the insurance
requirements,that contractor may be disqualified from award of the contract.If you have questions regarding
the City's requirements,please contact the City's Risk Manager at 707-463-6287.
XII. License and Additional Requirements
1) Compliance with Laws and Regulations: All materials,parts and equipment furnished pursuant to
these specifications shall be in compliance with the laws and regulations of the State of California and OSHA.
The contractor shall, if requested by the City, supply certification and evidence of such compliance.
2) Payment Bond: As per California Civil Code Section 9550, a direct contractor that is awarded a
public works contract involving an expenditure in excess of twenty-five thousand dollars ($25,000) shall,
before commencement of work, give a payment (material and labor)bond to and approved by the officer or
public entity by whom the contract was awarded. Please refer to Attachment C for a copy of the sample
forms.
3) Legal Requirements and Permits: The contractor agrees to fully comply with all local,City,State and
Federal laws,regulations and ordinances governing performance of contractual services required,and it will
be the responsibility of the contractor to obtain any and all necessary licenses, permits or clearances,
including the actual cost of licenses.
4) License Requirements: Bidder/Contractor must possess a current State of California contractor's
license and a City of Ukiah business license. (For information business license, please contact Kathy
Norris, City of Ukiah Finance Department at 707-463-6202.)
a) The Contractor shall possess a valid State of California Class C-15 license.Bidder shall provide proof
of possession of the proper licenses and certificates of registration necessary to perform the work.
Employees actually performing the tasks shall provide proof of proper certificates of registration for
same.
b) The bidder shall keep in force a City of Ukiah business license for the extent of the project.
c) Where subcontractors/jobbers are used,bidder shall provide the City with proof of proper
licenses, certificates and proof of insurance for work performed.
5) Notice to Bidders—Contractor Registration and Prevailing Wages No contractor or
subcontractor may be listed on a bid proposal for a public works project unless registered with
the Department of Industrial Relations pursuant to Labor Code section 1725.5[with limited
exceptions from this requirement for bid purposes only under Labor Code section 1771.](a)]. No
contractor or subcontractor may be awarded a contract for public work on a public works
project unless registered with the Department of Industrial Relations pursuant to Labor Code
section 1725.5. The prime contractor shall be responsible for posting job site notices as
prescribed by regulation. This project is subject to compliance monitoring and enforcement by
the Department of Industrial Relations.
Public Works Small Project Exemption: Small project exemption means that contractors who
work exclusively on small projects are not required to register as public works contractors or file
electronic certified payroll reports for those projects. However,prevailing wages must still be
4
City of Ukiah RFB E41517-POLICE DEPARTMENT CARPET REPLACEMENT
paid on projects with small project exemption. Contractors are still required to maintain certified
payroll records on a continuous basis, and provide those records to the Labor Commissioner's
Office upon request. Small project exemption is applied based on the amount of the entire
project,not a contractors subcontracted amount of the project. Small project exemption applies
for all public works projects that do not exceed: $25,000 for new construction, alteration,
installation, demolition or repair; and$15,000 for maintenance.
Each laborer or mechanic of Contractor or any subcontractor engaged in work on the project
under this contract shall be paid,pursuant to provisions of Section 1770, including amendments
thereof, of the Labor Code of the State of California,the Director of the Department of Industrial
Relations, State of California,has ascertained the general prevailing rate of wages for straight
time, overtime Saturdays, Sundays and Holidays including employer payment for health and
welfare,vacation,pension and similar purposes, copies of the General Prevailing Wage
Determination (applicable to the work), for the locality in which the work is to be done can be
reviewed at Website: www.dir.ca. ov�pwd/northem.html .
The Labor Commissioner through the Division of Labor Standards Enforcement (DLSE) may at any time
require contractor and subcontractors to furnish electronic certified payroll records directly to DLSE. For
projects that do not meet the "Public Works Small Project Exemption", contractors and subcontractors must
furnish electronic certified payroll records directly to the DLSE.
XIII. Vendor Background Check
Because the contract work includes locations within the City's offices where security is very
important, fingerprints and consent to conduct a criminal records check will be required of all persons
who will perform contract services for the apparent low bidder. Only a department within the City
authorized to access the automated systems handling criminal offender record information maintained by
the California Department of Justice will receive or review this information which will include a criminal
record summary of arrests resulting in conviction and arrests pending final adjudication. The successful
low bidder will not be permitted to provide services in these secure areas within City offices, except by
persons who have cooperated with this criminal background check and who have not been convicted of a
crime that would create an undue security risk for the City.
5
a
U � r
a ;
i
91L
C
cQ
x )F s P ;o -pi
k m
� �
CASH CARPET SERVICE, Inc
COMMERCIAL FLOORING
Lic# 1047151
2231 East Hill Rd., Willits, CA 95490
(707)621-2820 phone
DIR#1000062729
PROPOSAL
BID DATE AND TIME: June 271',2024
JOB NAME: Ukiah Police Station
LOCATION: Ukiah
FROM Lanae Cash (707)459-1957 NUMBER OF PAGES 1
We propose to furnish material and labor,tax and insurance included,per plans and specification to install the
following:
PRODUCTS: In Rooms 1-14, room 17,and rooms 20&21 we will Supply and install
Shaw Contract carpet file style Charisma with new 4"rubber wall base.
We will Demo and Dispose of the existing flooring.
EXCLUSIONS: No leveling of floors
No moisture testing
No heat, lights, or power provided by us
No Participating Labor Agreements
No clean, wax, or protection of new or existing floors
INSURANCE: $2,000,000 agg, $ 1,000,000 per
FOR THE SUM OF :
Base Bid $36,900.00
Payment and Performance Bonds $ 2,000.00
Furniture Moving $ 7,000.00
Quote does not include payment and performance bonds
This proposal may be withdrawn If not accepted within 60 days
City of Ukiah RFB E41 S17-POLICE DEPARTMENT CARPET REPLACEMENT
INDEMNIFY AND HOLD HARMLESS AGREEMENT
Contractor agrees to accept all responsibility for loss or damage to any person or entity, and to
defend,indemnity,hold harmless and release the City,its officers,agents and employees,from and against
any and all actions,claims,damages,disabilities,or costs of litigation that may be asserted by any person or
entity, arising out of or in connection with the negligent or willful misconduct in the performance by
contractor hereunder,whether or not there is concurrent,passive or active negligence on the part of the City,
but excluding liability due to the sole active negligence or willful misconduct of the City. This
indemnification obligation is not limited in any way by any limitation on the amount or type of damages or
compensation payable to or for Contractor or its agents under Workmen's Compensation acts, disability
benefits acts or other employee's benefits acts.
Contractor shall be liable to the City for any loss or damage to City property arising from or
in connection with Contractor performance hereunder. The undersigned acknowledges that this document,
together with the resulting purchase order issued by the City,the executed Short Form Construction Contract,
the insurance requirements for contractors, and the Contractor Statement Regarding insurance coverage
comprise a written agreement between the Contractor and the City binding on both parties.
The undersigned declares they are familiar with the items specified and have carefully read the RFB
specification/requirements, checked all of the figures stated on the specifications and accepts full
responsibility for any error or omission in the preparation of this bid.
This bid is submitted by,(check one)
Individual Owner Partnership ,Corporation Other
Legal Name of Bidder coao_ [',&cW &em c- 7r—0 C_ _
Address of Bidder o�? 1 E. ��_ -�� E'45 4CLOD
Tax ID# CR>iR` IS 9a a
Phone Number __)07 /— a a o Fax Number
California State Contractor's License#: CX1 l Expiration Date: 1k` O-aq
DIR Public Works Contractor Registration#: (09'o�'
By: 12 Date ca 'a�
Signature _
Print or Type Name: -
Title
6
City of Ukiah RFB E41517-POLICE DEPARTMENT CARPET REPLACEMENT
WORK PERFORMANCE DATA — n Q,
HISTORY AND CAPABILITY:Provide the name,locations and a narrative statement on the work performed.
WORK PERFORMED
1. COMPANY NAME:
CONTACT:
ADDRESS:
PHONE
2. COMPANY NAME:
CONTACT
ADDRESS
PHONE: .--
3. COMPANY NAME:
CONTACT:
ADDRESS
PHONE:
4, COMPANY NAME:
CONTACT-
ADDRESS:
PHONE:
5. COMPANY NAME:
CONTACT:
ADDRESS:
PHONE:
7
Cash Carpet Service, Inc.
2231 East Hill Rd.,Willits, CA 95490
(707)621-2820
License#1047151
DER#1000062729
References- Vendor Experience
Our project references are not limited to the projects listed below. We have tried to list a
broad range of projects from Schools to Court Houses to City Buildings. We have also
completed Private funded projects and Federally funded projects and we are on a list of
preferred vendors with our local Coast Guard base due to our ability to pass background
checks, conduct ourselves in a calm and professional manner and complete a project in the
time frame required.
High Desert Prison
Susanville,CA
We installed approximately 20,000 sf of commercial sheet vinyl self coved 6" up the walls with
heatwelded seams. This is an occupied maximum security prison requiring multiple background
and health checks.
Partnership Health
4605 Business Center Dr.
Fairfield,CA
New construction 30,000 sf per floor 3 story office building. We supplied and installed 90%
carpet tile, 10% patterned VCT flooring.
City of Elk Grove
Laguna Palms Way
Elk Grove, CA
Various Buildings of carpet tile. Each building was roughly 15,000 to 19,000 sf. We moved office
furniture and cubicles, removed and disposed of the existing flooring, supplied and installed
new carpet tile and rubber wall base.
Running Creek Casino
635 State Hwy 20
Upperlake, CA
New construction. We installed carpet tile and broadloom carpet in the main floor and meeting
rooms with new rubber wallbase.
County of Mendocino
Low Gap Rd
Ukiah, CA
Various buildings of carpet tile, including but not limited to, Ukiah Public Library, Health and
Human Services Building, and Child Care Services Building. We moved furniture and book cases,
removed and disposed of the existing carpet, supplied and Installed new carpet tile.
County of Napa
580 Combs St.
Napa, CA
Various buildings including but not limited to Health and Human Services Complex, Napa
County Public Library, County of Napa Building Division Offices. We moved furniture and book
cases, removed and disposed of the existing carpet, supplied and Installed new carpet tile.
South Shore Clinic
Olympic Drive
Clearlake,CA
2 story new medical clinic. We supplied and installed carpet file and marmoleum flooring.
Redwood Adventist Academy
Mark West Rd
Santa Rosa, CA
New Construction Single story classroom and gymnasium building. We supplied and installed
marmoleum flooring in the classrooms and Sport flooring with game lines in the gymnasium.
Yuba County Superior Court
215 15'"street
Marysville,CA
Remodel of courtrooms and Judges chambers. We removed and disposed of the existing flooring,
Installed new flooring while working around the Courts schedule.
Lake County Court House
Lake Shore Blvd
Lakeport, CA
We moved furniture and book cases, removed and disposed of the existing carpet, supplied and
Installed new carpet tile.
Marin County Superior Court
San Rafael, CA
Flooring Replacement of Court Rooms and Judges Chambers. We moved furniture and book
cases, removed and disposed of existing carpet. Installed new flooring while working around
the schedule of the Court Rooms and the Judges.
City of Ukiah RFB Ea1s17-POLICE DEPARTMEAT CARPET REPLACEMENT
SUBCONTRACTORS: The bidder must submit a list of subcontractors whom he proposes to employ on the work with
proper firm name and business address of each.
1)Subcontractor's Name Work to be performed
Address
City/State/Zip
Phone Number Fax Number
California State Contractor License# DIR Public Works Contractor Registration#
2)Subcontractor's Name Work to be performed
Address
CitylState/Zip
Phone Number Fax Number
California State Contractor License# DIR Public Works Contractor Registration#
3)Subcontractoes Name Work to be performed
Address
Clty/State/Zip
Phone Number Fax Number
California State Contractor License# DIR Public Works Contractor Registration#
8
City of 1,14al; RFB E41S17-POLIC'L DEPARTMENT CiIRE'ET REPLAC'LMENT
BIDDER/CONTRACTOR STATEMENT
REGARDING INSURANCE COVERAGE
(Submit with Bid)
PROPOSER/CONTRACTOR HEREBY CERTIFIES that heishe has reviewed and understands the insurance coverage
requirements specified in the Request for Bid for:
POLICE DEPARTMENT CARPET REPLACEMENT
Should we/I be awarded the contract,we/I certify that we/I can meet the specified requirements for insurance,including
insurance coverage of the subcontractors,and agree to name the City of Ukiah as Additional Insured for the work
specified. And well will comply with the provisions of Section 3700 of the Labor Code,which require every employer
to be insured against liability for worker's compensation or to undertake self-insurance in accordance with the provisions
of that code,before commencing the performance of the work specified.
Please Print (Person,Firm,or Corporation)
Signature of Authorized Representative
Please Print (Name&Title of Authorized Representative)
to -70"7- &Q I- ZA 6
Date Phone Number ^'
9