HomeMy WebLinkAboutWest Yost Associates 2024-07-08 COU No. 2425-077
AGREEMENTFOR
PROFESSIONAL CONSULTING SERVICES
This Agreement, made and entered into this 8th day of Jam, 2024 ("Effective Date"), by
and between CITY OF UKIAH, CALIFORNIA, hereinafter referred to as "City" and West Yost, a
corporation organized and in good standing under the laws of the state of California, hereinafter
referred to as"Consultant".
RECITALS
This Agreement is predicated on the following facts:
a. City requires consulting services related to Russian River Watershed Association 2024-
2025 Work Plan.
b. Consultant represents that it has the qualifications, skills, experience and properly
licensed to provide these services, and is willing to provide them according to the terms
of this Agreement.
C. City and Consultant agree upon the Scope-of-Work and Work Schedule attached hereto
as Attachment "A", describing contract provisions for the project and setting forth the
completion dates for the various services to be provided pursuant to this Agreement.
TERMS OF AGREEMENT
1.0 DESCRIPTION OF PROJECT
1.1 The Project is described in detail in the attached Scope-of-Work (Attachment"A").
2.0 SCOPE OF SERVICES
2.1 As set forth in Attachment"A".
2.2. Additional Services. Additional services, if any, shall only proceed upon written
agreement between City and Consultant. The written Agreement shall be in the form of
an Amendment to this Agreement.
3.0 CONDUCT OF WORK
3.1 Time of Completion. Consultant shall commence performance of services as required
by the Scope-of-Work upon receipt of a Notice to Proceed from City and shall complete
such services within fiscal year 2024-2025. Consultant shall complete the work to the
City's reasonable satisfaction, even if contract disputes arise or Consultant contends it is
entitled to further compensation.
4.0 COMPENSATION FOR SERVICES
4.1 Basis for Compensation. For the performance of the professional services of this
Agreement, Consultant shall be compensated on a time and expense basis not to
exceed a guaranteed maximum dollar amount of $686,615 less a credit to the City for
Administrative Agency services ($4,000). Labor charges shall be based upon hourly
billing rates for the various classifications of personnel employed by Consultant to
PAGE I OF'
COU No. 2425-077
perform the Scope of Work as set forth in the attached Attachment A, which shall include
all indirect costs and expenses of every kind or nature, except direct expenses. The
direct expenses and the fees to be charged for same shall be as set forth in Attachment
A. Consultant shall complete the Scope of Work for the not-to-exceed guaranteed
maximum, even if actual time and expenses exceed that amount.
4.2 Changes. Should changes in compensation be required because of changes to the
Scope-of-Work of this Agreement, the parties shall agree in writing to any changes in
compensation. "Changes to the Scope-of-Work" means different activities than those
described in Attachment"A" and not additional time to complete those activities than the
parties anticipated on the date they entered this Agreement.
4.3 Sub-contractor Pa meat. The use of sub-consultants or other services to perform a
portion of the work of this Agreement shall be approved by City prior to commencement
of work. The cost of sub-consultants shall be included within guaranteed not-to-exceed
amount set forth in Section 4.1.
4.4 Terms of Payment. Payment to Consultant for services rendered in accordance with this
contract shall be based upon submission of monthly invoices for the work satisfactorily
performed prior to the date of the invoice less any amount already paid to Consultant,
which amounts shall be due and payable thirty (30) days after receipt by City. The
invoices shall provide a description of each item of work performed, the time expended
to perform each task, the fees charged for that task, and the direct expenses incurred
and billed for. Invoices shall be accompanied by documentation sufficient to enable City
to determine progress made and to support the expenses claimed.
5.0 ASSURANCES OF CONSULTANT
5.1 Independent Contractor. Consultant is an independent contractor and is solely
responsible for its acts or omissions. Consultant (including its agents, servants, and
employees) is not the City's agent, employee, or representative for any purpose.
It is the express intention of the parties hereto that Consultant is an independent
contractor and not an employee, joint venturer, or partner of City for any purpose
whatsoever. City shall have no right to, and shall not control the manner or prescribe the
method of accomplishing those services contracted to and performed by Consultant
under this Agreement, and the general public and all governmental agencies regulating
such activity shall be so informed.
Those provisions of this Agreement that reserve ultimate authority in City have been
inserted solely to achieve compliance with federal and state laws, rules, regulations, and
interpretations thereof. No such provisions and no other provisions of this Agreement
shall be interpreted or construed as creating or establishing the relationship of employer
and employee between Consultant and City.
Consultant shall pay all estimated and actual federal and state income and self-
employment taxes that are due the state and federal government and shall furnish and
pay worker's compensation insurance, unemployment insurance and any other benefits
required by law for himself and his employees, if any. Consultant agrees to indemnify
and hold City and its officers, agents and employees harmless from and against any
claims or demands by federal, state or local government agencies for any such taxes or
benefits due but not paid by Consultant, including the legal costs associated with
defending against any audit, claim, demand or law suit.
PAGE 2 OF 7
COU No. 2425-077
Consultant warrants and represents that it is a properly licensed professional or
professional organization with a substantial investment in its business and that it
maintains its own offices and staff which it will use in performing under this Agreement.
5.2 Conflict of Interest. Consultant understands that its professional responsibility is solely
to City. Consultant has no interest and will not acquire any direct or indirect interest that
would conflict with its performance of the Agreement. Consultant shall not in the
performance of this Agreement employ a person having such an interest. If the City
Manager determines that the Consultant has a disclosure obligation under the City's
local conflict of interest code, the Consultant shall file the required disclosure form with
the City Clerk within 10 days of being notified of the City Manager's determination.
6.0 INDEMNIFICATION
6.1 Insurance Liability. Without limiting Consultant's obligations arising under Paragraph 6.2
Consultant shall not begin work under this Agreement until it procures and maintains for
the full period of time allowed by law, surviving the termination of this Agreement
insurance against claims for injuries to persons or damages to property, which may arise
from or in connection with its performance under this Agreement.
A. Minimum Scope of Insurance
Coverage shall be at least as broad as:
1. Insurance Services Office ("ISO) Commercial General Liability Coverage
Form No. CG 20 10 10 01 and Commercial General Liability Coverage —
Completed Operations Form No. CG 20 37 10 01.
2. ISO Form No. CA 0001 (Ed. 1187) covering Automobile Liability, Code 1
"any auto" or Code 8, 9 if no owned autos and endorsement CA 0025.
3. Worker's Compensation Insurance as required by the Labor Code of the
State of California and Employers Liability Insurance.
4. Errors and Omissions liability insurance appropriate to the consultant's
profession. Architects' and engineers' coverage is to be endorsed to
include contractual liability.
B. Minimum Limits of Insurance
Consultant shall maintain limits no less than:
1. General Liability: $1,000,000 combined single limit per occurrence for
bodily injury, personal injury and property damage including operations,
products and completed operations. If Commercial General Liability
Insurance or other form with a general aggregate limit is used, the
general aggregate limit shall apply separately to the work performed
under this Agreement, or the aggregate limit shall be twice the prescribed
per occurrence limit.
2. Automobile Liability: $1,000,000 combined single limit per accident for
bodily injury and property damage.
PAGE 3 OF 7
COU No. 2425-077
3. Worker's Compensation and Employers Liability: Worker's compensation
limits as required by the Labor Code of the State of California and
Employers Liability limits of$1,000,000 per accident.
4. Errors and Omissions liability-. $1,000.000 per occurrence.
C. Deductibles and Self-Insured Retentions
Any deductibles or self-insured retentions must be declared to and approved by
the City. At the option of the City, either the insurer shall reduce or eliminate
such deductibles or self-insured retentions as respects to the City, its officers,
officials, employees and volunteers; or the Consultant shall procure a bond
guaranteeing payment of losses and related investigations, claim administration
and defense expenses.
D. Other Insurance Provisions
The policies are to contain, or be endorsed to contain, the following provisions:
1. General Liability and Automobile Liability Coverages
a. The City, it officers, officials, employees and volunteers are to be
covered as additional insureds as respects; liability arising out of
activities performed by or on behalf of the Consultant: products
and completed operations of the Consultant, premises owned,
occupied or used by the Consultant, or automobiles owned, hired
or borrowed by the Consultant for the full period of time allowed by
law, surviving the termination of this Agreement. The coverage
shall contain no special limitations on the scope-of-protection
afforded to the City, its officers, officials, employees or volunteers.
b. The Consultant's insurance coverage shall be primary insurance
as respects to the City, its officers, officials, employees and
volunteers. Any insurance or self-insurance maintained by the
City, its officers, officials, employees or volunteers shall be in
excess of the Consultant's insurance and shall not contribute with
it.
C. Any failure to comply with reporting provisions of the policies shall
not affect coverage provided to the City, its officers, officials,
employees or volunteers.
d. The Consultant's insurance shall apply separately to each insured
against whom claim is made or suit is brought, except with respect
to the limits of the insurer's liability.
2. Worker's Compensation and Employers Liability Coverage
The insurer shall agree to waive all rights of subrogation against the City,
its officers, officials, employees and volunteers for losses arising from
Consultant's performance of the work, pursuant to this Agreement.
PAGE 4 OF 7
COU No. 2425-077
3. Professional Liability Coverage
If written on a claims-made basis, the retroactivity date shall be the
effective date of this Agreement. The policy period shall extend one year
from date of final approved invoice for this project.
4. All Coverages
Each Insurance policy required by this clause shall be endorsed to state
that coverage shall not be suspended, voided, canceled by either party,
reduced in coverage or in limits except after thirty (30) days prior written
notice by certified mail, return receipt requested, has been given to the
City.
E. Acceptability of Insurers
Insurance is to be placed with admitted California insurers with an A.M. Best's
rating of no less than A- for financial strength, AA for long-term credit rating and
AMB-1 for short-term credit rating.
F. Verification of Coverage
Consultant shall furnish the City with Certificates of Insurance and with original
Endorsements effecting coverage required by this Agreement. The Certificates
and Endorsements for each insurance policy are to be signed by a person
authorized by that insurer to bind coverage on its behalf. The Certificates and
Endorsements are to be on forms provided or approved by the City. Where by
statute, the City's Workers' Compensation - related forms cannot be used,
equivalent forms approved by the Insurance Commissioner are to be substituted.
All Certificates and Endorsements are to be received and approved by the City
before Consultant begins the work of this Agreement. The City reserves the right
to require complete, certified copies of all required insurance policies, at any
time. If Consultant fails to provide the coverages required herein, the City shall
have the right, but not the obligation, to purchase any or all of them. In that
event, the cost of insurance becomes part of the compensation due the
contractor after notice to Consultant that City has paid the premium.
G. Subcontractors
Consultant shall include all subcontractors or sub-consultants as insured under
its policies or shall furnish separate certificates and endorsements for each sub-
contractor or sub-consultant. All coverage for sub-contractors or sub-consultants
shall be subject to all insurance requirements set forth in this Paragraph 6.1.
6.2 Indemnification. Notwithstanding the foregoing insurance requirements, and in addition
thereto, Consultant agrees, for the full period of time allowed by law, surviving the
termination of this Agreement, to indemnify the City for any claim, cost or liability that
arises out of, or pertains to, or relates to any negligent act or omission or the willful
misconduct of Consultant in the performance of services under this contract by
Consultant, but this indemnity does not apply to liability for damages for death or bodily
injury to persons, injury to property, or other loss, arising from the sole negligence, willful
PAGE 5 OF 7
COU No. 2425-077
misconduct or defects in dPfiign by the City, or arising from the active negligence of the
City.
"Indemnify," as used herein includes the expenses of defending against a claim and the
payment of any settlement or judgment arising out of the claim. Defense costs include
all costs associated with defending the claim, including, but not limited to, the fees of
attorneys, investigators, consultants, experts and expert witnesses, and litigation
expenses.
References in this paragraph to City or Consultant, include their officers, employees,
agents, and subcontractors.
7.0 CONTRACT PROVISIONS
7.1 Ownership of Work. All documents furnished to Consultant by City and all documents or
reports and supportive data prepared by Consultant under this Agreement are owned
and become the property of the City upon their creation and shall be given to City
immediately upon demand and at the completion of Consultant's services at no
additional cost to City. Deliverables are identified in the Scope-of-Work, Attachment "A".
All documents produced by Consultant shall be furnished to City in digital format and
hardcopy. Consultant shall produce the digital format, using software and media
approved by City.
7.2 Governing Law. Consultant shall comply with the laws and regulations of the United
States, the State of California, and all local governments having jurisdiction over this
Agreement. The interpretation and enforcement of this Agreement shall be governed by
California law and any action arising under or in connection with this Agreement must be
filed in a Court of competent jurisdiction in Mendocino County.
7.3 Entire Agreement. This Agreement plus its Attachment(s) and executed Amendments
set forth the entire understanding between the parties.
7.4 Severability. If any term of this Agreement is held invalid by a court of competent
jurisdiction, the remainder of this Agreement shall remain in effect.
7.5 Modification. No modification of this Agreement is valid unless made with the agreement
of both parties in writing.
7.6 Assignment. Consultant's services are considered unique and personal. Consultant
shall not assign, transfer, or sub-contract its interest or obligation under all or any portion
of this Agreement without City's prior written consent.
7.7 Waiver. No waiver of a breach of any covenant, term, or condition of this Agreement
shall be a waiver of any other or subsequent breach of the same or any other covenant,
term or condition or a waiver of the covenant, term or condition itself.
7.8 Termination. This Agreement may only be terminated by either party: 1) for breach of
the Agreement; 2) because funds are no longer available to pay Consultant for services
provided under this Agreement; or 3) City has abandoned and does not wish to complete
the project for which Consultant was retained. A party shall notify the other party of any
alleged breach of the Agreement and of the action required to cure the breach. If the
breaching party fails to cure the breach within the time specified in the notice, the
contract shall be terminated as of that time. If terminated for lack of funds or
PAGE 6OF}
Jul 19, 2024
Kristine Lawler (Jul 19, 2024 15:00 PDT)
Kristine Lawler Jul 19, 2024
Attachment A
Russian River Watershed Association
2024-2025 Work Plan
PREPARED FOR
Russian River Watershed Association
jR
kMj A
. i
RUSSIAN RIVER
PREPARED BY
WEST■ YQST
Water. Engineered.
2024-2025 Work Plan
Prepared for
Russian River Watershed Association
Project No. 592-40-24-17
06/27/2024
/041010"OP
Project Manager:Vanessa Apodaca Date
06/27/2024
QA/QC Review: Andy Rodgers Date
Table of •
Contents
Purpose and Ofganizatlon of the Work Pbn.......................................................................................1
Cost AlIoca#ion..........................................a.frlr..,aaaiaa.a.a..,aaa+++aaaa.a++aaaaa.+i+.++.,+aa.f..r++f+++aa.aaa...a.............1
WorkPlan Updates Or Modificat+ons..........kr#i###rrk.a.a....aaia...iaiaaaaaaaaa...aa.a.a......Y...aaaa......................aaa+a+4
A.EXECUTIVE DIRECTOR SERVICES ..............aaaaaa,.......a....aaa....a...a++.+++.aaa.a,............a....I....................aaa.a4
Purpose......---.........----...........,.+,._, .+,.+,..+ .++...++..+..++.. ..+..+ .+... ....++. ++..+. . .+ ., .+.+ .+.... +, ++...+4
Tasks.......................................................................................................+.........................................4
Deliverables ................................................................................................................................... 5
Permit Requirements addressed through Deliverables...,......................+......a...............................6
Budget................r. .+....... ...... .+. .... ., ..........,................... „ ... ..,, .+ ............ .+ .... .., ....6
B,GENEIR14L BENEFIT PROJE ..raiaa.a.aaaaaaa#a.. ....aaaaaaaa...l...a+aa.+.........a....+++..a+.a+a++..+............................7
6AOutreach Strategies._. ..., .... . .. , .+. ... ... . .. .. ... .................. ........ „ .. ... .., .. .y7
Purpose.........,. . ..•+..... „#,.+.•.., .........
Tasks.. ,.. ....+...............+.................,......a...+.........+...+....+. ....+..+ .+..+.....+..+..+..+...+..+......................... .. .7
Deliverables.....................r...............................................................................................................5
Permit Fte€luiremerrts Add ressed through Delhfflrables.................................................a........... .10
Budget,...+...+...+..+..,..+.....a.........................+.,+...+,......,,.+,,...,,....,,....,.....,....+,....++,....+..........+...+..+......+.]1
B_2 RoWas River Friendly I.anciscaping Workshop....�........ ............ ...........--..... + ... ,.+.,11
Purpose................----..........—.... ...—............. ......... ......... ._ .+..+,.+,. ,.. .+..+,... ........_..,..,..a..... r 11
Tasksa....................................................................................................+...,.......................,...........11
• Workshop series for landscape protessionaIs.-Coordinate and facdltate a RM training
workshop series as directed by the RRFL$ubcnmmittee. ODC includes event speaker
cornpensation.....+.....+....+.....+..+,.+..........+.............++....................a..,,.+.,...+.................+.....+..+......,..+.,.11
Deliverables , r......... r, . .. .................... . .... r,i. .ra{. .rai. .r+i. .r«....a Yr,+ Y„i. .r+. . .ri. ..Y,...11
Permit Requirements Addressed Through Deliverables.......................+.....+..................................12
Budget.....a...+,.+....,.+.............+.................., ., ,, ......,................................. . . + ... . .+, + ..12
B_I Regulatory Forum and Advocacy............. . . ... ........................................................................12
Pufipo se..........---...........---.........................................................................+.....+..a....+a.........+....12
Tasks............................................................+..a...........+...+..................a..+........a..a..a..+....++.....+..a..++....11
Deliverables.................................................................................................................. ................12
Permit Requirements Addressed Through Deliverables.............................................a......,...........13
Budget,......+...a..+..+...........+..+..a..+....+............a..................a..+..I...+..a..+,.....................I......+.....+.,..........13
B,4 Regional Stermwater Program Support. . . . +, . . ., ,. .+. ...................... .+ . .+ , ..13
Purpose...r#.............................r,........x.++..a...a,...+++...a...+...a..+.,+,.+..+a.+a.r..+..+..+..++..+,.a.+..a.....+...a..+.....+13
Tasks—....................................................................................a...................,...................................13
veliverables .+, . , ... ..................................................,................................................,... , 14
Permit Requirements Addressed Through Deliverables. , ,. .., ... ,++ , + . + , +. , . + ++ .+15
Budget,.,...+.........+...........+.....+..............+..,..+..+....,..,..+.,,....+,,....+,..,.....,..,..,..,,...._..,.,..,.....,...,....a,..+..+16
i Russian River Watershed Association
2024-2025 Work Plan
Table of Contents :A
C.Spedal Berimfit ProjecU .......... `._.'-.........~-__,..-~--17
[%Storm water Phasi1Swppgrit........ ............ ~_`��'17
Pwrpose...................... .................... ..............................................................................................27
Tasks'- ........................ ~~ ............ ............................ 17
oeUvarob|mu- ................____...___...........___.......----°~-'.~_.,,.-~----- ...............%7
Permit Requirements Add mewdthrough Del Nmrab|es ............-- ................. ....................... 17
Bwdget'.~ ..... ~-~--_' ........ --- ..... ......___... _'-................ .....................-Is
C.2 Stornnmater Phase %Child Outreach Plan | Ukiah and Sonoma CwuntV- ............ - ................,18
Purpose............ .................. - ........................ -- ................... ---. ........... ..................._Is
Tasks..............___.............. ........................'-- ...............................-'_ ......... ....'__~,_,~ IS
Oeli*eralble __-. ................. ........... ...... ' &8
Permit MwAu|nwments Add mossed0hrough Del iverwhlws..........,...............-...,......,.,. ............ 18
Budget-_ ..... ...... -__'_-- ........ ..... -....... ...................... .............. ........ _ ......'39
C-3 Regional Our Water Dwr World Contcnct........ ....... .......... ................... ........... ........ ...... .--19
Purpo*e-~.-............. ............ ...... - ........... - ...... ..........'......--.^.-.---_-----..,~. %g
Tasks................. ........ ......-- ........_------ ......--_--- ..............-- ....... ..............19
Deliverables....................... ..................... -~.--~~'~~~'~._~~~...~~~- ..............._19
Permwit Requirement Addressed by Deliverable ......... ........------.-_------..........'20
BudNet ........ ............................................ .............. ......................... ........---_'--_--20
C.4 SproamaState WATERS Project— ........... ..................... ...... ............. .........--,20
Purpose...........~...-~..........
~--------__._----_----_-_--____--_~��
Ta5ic$- ...................... .................................................................................................................%o
DeUverables.~ ...... .........................___......._ ................... ......... -~----_'_--_ ... 2Q
Pernm|tMequ|nwmont Addressed by DeU|uwrable -...'............... . ........___.................. ......-.2t
Budget.~~ ......... ...................... ...... ..................... ......... ...... ................. .................. ----2l
C5-C.8 Streets unCreeks. ... ......... ..~~-~_' ............................. .................................
_~-_3�
Purpose............................................. ...........'----. ...............
---_'_-----------.-2�
TasKm _ .........-_---_---__------_-_-------_,~...~~-~ ................2%
penmirReq ui rements Addressed by Del kverables........ ........_,_............................ ........ 32
Budget.~~~.~~~.~..~~...~~~~.......~~~.~~~.~~~.... ............... ........ ...... ......22
C.9Grant Suppvft.............................................................................................. ~-~-- ...... .........22
PurPwSe... ........ ...... ........-_ ..................................... - ...... -_------_---_- ...22
Tasks-... .................. ... ......... ...................... ...........-- ...... ...........-- ...... ....... .............2g
Deliverables....... ~..-_--._~~- ....~._~.~~.....~~~~~~`~.~~...~.%3
Permit Requirement Addressed Through Deliverable..`~.~~~.~. ..................23
Budget............................................... ............................ ........................ - ...... ........................11
CAOOpvnatmForunn....... - ........ .......................... ................... .......... ... ........ .....................23
Purpose.................___...... ........ ... ........... ................ ............ ........ .........- .........___.........23
Tasks-........... ._~- ......... ............ ................................. ...... ........... ..... ............ ..... -^~_2 3
Permit Requirement Addressed Through Deliverable..........................................,........................24
8udget_~---.......~. ........ .................. .......................................... .......................%4
ii Russian River Watershed Association
anzu'zozs Work Plan
RRWA 2024-2025 • Plan
PURPOSE AND ORGANIZATION OF THE WORK PLAN
This Work Plan has been prepared in accordance with Section B, line 16 of the First Amendment to
the Memorandum of Understanding (MOU) creating the Russian River Watershed Association
(RRWA) which was adopted in May 2004. The Work Plan addresses Executive Director (ED)
Services, General Benefit Projects and Special Benefit Projects.
This Work Plan is organized into the following sections:
• Cost Allocation
• Work Plan Updates or Modifications
• Scope of Services
A. ED Services
B. General Benefit Projects
C. Special Benefit Projects
• Attachments: Budget Spreadsheets (Attachment 1 and Appendices A-C)
COST ALLOCATION
The cost allocation for this Work Plan follows Section B, line 18 of the MOU.
For the ED Services and the General Benefit Projects, cost-share is determined by allocating half
of the total cost equally among member agencies and allocating the other half in proportion to
each agency's operating budget.The operating budget proportions(shown as percentages of the
combined operating budgets) used for the ED Services and General Benefit Projects cost
allocation formula for the 2024-2025 RRWA Work Plan are shown in Table 1.
1 Russian River Watershed Association
2024-2025 Work Plan
ku
k
RRWA
RRWA 2024-2025 Work Plan
Table 1. Member Agency Percentages of Total Operating Budgets
Member •• (2024-2025)
City of Cloverdale 1.94
City of Cotati 1.56
City of Healdsburg 3.40
City of Santa Rosa 19.99
City of Sebastopol 1.96
City of Ukiah 4.79
Mendocino County 4.23
Sonoma County 46.27
Sonoma Water 11.05
Town of Windsor 4.82
TOTAL 100%
The cost allocation for Special Benefit Projects is in proportion to the benefits received by each
participating member agency. These projects do not require each member agency to participate
if there is no benefit to a given agency. As such, Special Benefit project costs are shared by
participating agencies. The cost allocations for the Special Benefit Projects for the 2024-
2025 Work Plan are shown in Table 2.
2 Russian River watershed Association
2024-2025 work Plan
k l
k
RRWA
RRWA 2024-2025 Work Plan '
Table 2.Special Benefit Project Allocation
.. .
C.1 Stormwater Phase 1 Support Divided evenly between all member agencies
except Mendocino County
C.2 Child Outreach World Contract Divided evenly between Ukiah and Sonoma
County
C.3 Regional Our Water Our World Contract Divided evenly between Cloverdale, Healdsburg,
Ukiah, Mendocino County,Sonoma County,
Sonoma Water,and Windsor
C.4 Sonoma State WATERS Project 50%of the total budget divided evenly between
all member agencies except Sebastopol plus 50%
of the total budget times the total operating
budget percentages assigned to each agency
excluding Sebastopol
C.5 Streets to Creeks Administration Divided evenly between all member agencies
C.6 Streets to Creeks Campaign 50%of the total budget divided evenly between
Cotati and Mendocino County plus 50%of the
total budget times the total operating budget
percentages assigned to Cotati and Mendocino
County
C.7 Streets to Creeks Campaign and Pilot 50%of the total budget divided evenly between
all member agencies except Cotati and
Mendocino County plus 50%of the total budget
times the total operating budget percentages
assigned to each agency excluding Cotati and
Mendocino County
C.8 Streets fo Creeks Promotional Items 50%of the total budget divided evenly between
all member agencies except Mendocino County
plus SO%of the total budget times the total
operating budget percentages assigned to each
agency excluding Mendocino County
C.9 Grant Support Divided evenly between Santa Rosa,Sonoma
Water and Windsor
C.10 Operators Forum Divided evenly between Cloverdale,Santa Rosa,
Ukiah,Sonoma Water,and Windsor
3 Russian River Watershed Association
2024-2025 Work Plan
kk
fRRWA
RRWA 2024-2025 Work Plan
e�SSIAN CAI(i
WORK PLAN UPDATES OR MODIFICATIONS
For the 2024.2025 fiscal year, RRWA will implement the annual Work Plan but allow for updates
and modifications at any time during the year. This "Work Plan modification policy" was
developed for the 2006.2007 Work Plan and was the result of the Board of Directors' desire to
allow more flexibility as new needs, opportunities, schedules, and/or details arise that could not
have been anticipated during the annual Work Plan development process. Once interim Work
Plan programs are developed, budgets, funding and allocations will be determined by the steps
below over approximately a three-month period:
• Initial Technical Working Group (TWG) meeting: Scope and budget estimates
developed,and funding sources identified.
• Initial Board of Directors (BOD) review: Board considers program and member
agencies opt in or out.
• Final TWG: Budgets and allocations refined and finalized.
• Final BOD: Program considered for approval.
A. EXECUTIVE DIRECTOR SERVICES
Purpose
The ED Services provides for management of the RRWA's activities, outside communication,
BOD and TWG meetings, executive staff meetings, legal services, and Work Plan development.
For the 2024-2025 Work Plan, Andy Rodgers of West Yost Associates (West Yost) will serve as
ED. Various staff members from West Yost will continue supporting project management,
specialist, technical and administrative functions.
Tasks
The work will be carried out primarily by the ED and West Yost staff (these roles combined are
referred to as RRWA staff) with in-kind support from the member agencies. The Administrative
Agency,the City of Ukiah,will provide treasury and contractual services.The Town of Windsor will
host regular Board of Directors (BOD) and Technical Working Group (TWG) meetings and post
agendas for these meetings. Member agency staff will attend the TWG meetings along with RRWA
staff. Specific tasks, deliverables and schedules are as follows (schedules for tasks are ongoing
throughout the year, unless otherwise specified):
• BOD meeting planning and coordination, including notifications, presentations,
agendas,guest speakers, handouts, and minutes. BOD meetings are held per BOD
direction, not to exceed four, 2-hour BOD meetings or the equivalent within the
Work Plan year. Participation by the ED and one RRWA staff member at all meetings.
Includes ADA formatting for key documents.
• BOD field trip includes planning and coordination, guest speakers, handouts for one
event within the work plan year to a destination as determined by the BOD.
4 Russian River Watershed Association
2024-2025 Work Plan
IWA
RRWA 2024-2025 Work Plan
• Executive Programs& Initiatives Committee (EPIC)coordination, preparation,
planning of presentations,agendas, handouts, and summary notes, and
participation in Executive Committee meetings. Up to four, one-hour meetings per
year. Participation by two staff members at all meetings.
• TWG meeting coordination, preparation, and planning of presentations, agendas,
handouts, and summary notes. Includes pre-BOD meeting planning and briefings. Up
to four, 2-hour virtual TWG meetings per year to discuss water related technical
issues including stormwater permit compliance, 113MP, drought and other topics
identified by the TWG. Participation by two RRWA staff members.
• General association communications include general communications (e-mails,
phone calls, etc.) with BOD, member agency representatives, general public,
regulatory representatives, and collaborative entities; coordination activities to
maintain mailing lists, email service, and other digital communications; maintaining
SharePoint including technical and administrative documentation, meeting material
archives, updating the calendar, and other supporting documentation archives;
general RRWA administration including as-needed correspondence and file sharing.
• Project management and controls includes internal staff coordination meetings,
budget tracking and invoicing.
• Legal services will be obtained at the direction of the BOD or if an independent
third-party review is needed. Obtain as-needed contracted legal services for review
of agreements with potential grantor, new members or other need(s)and manage
contracted legal services.
• Strategic plan includes preparing and administering a request for proposals (RFP)to
facilitate developing a three-year RRWA strategic plan.
• Beginning in September 2024,coordinate and develop 2025-2026 Work Plan and
budget at the direction of the BOD and TWG. Prepare draft versions for discussion
and comments. Prepare final draft for adoption in February 2025.
Deliverables
A.1 BOD Coordination& Agenda packets will be distributed prior to BOD
Meeting Participation and Field Trip meetings, including agendas, handouts,and minutes
from the previous meeting. Email notification,
calendar invite, presentation slides with notes
handout,meeting materials and meeting minutes.
A.2.A Executive Programs& Initiatives Preparation and planning of Executive Committee
Committee Coordination& Meeting meeting including the agenda,draft presentation,
Participation handouts, and summary notes from the previous
meeting. Email notification,calendar invite,meeting
materials,and summary notes.
5 Russian River Watershed Association
2024-2025 Work Plan
kk
r
4RMA
RRWA 2024-2025 Work Plan
R .v Ivi�
A.2.B TWG Coordination& Meeting packets distributed prior to virtual TWG
Meeting Participation meetings, including the agenda,draft presentation,
handouts,and summary notes from the previous
meeting. Email notification,calendar invite, meeting
materials,and summary notes.
A.3.A. General Association Communications Upload distribution list to SharePoint quarterly.
Promote fundraising events and resources for
entities that implement programs supporting
member agency objectives.
A.3.B- Project Management and Controls Monthly invoicing and year-end budget summaries.
A.3.D Strategic Plan RFP,addendums (if applicable), proposals distributed
to TWG,and contract documents.
A.3.E. Coordinate and Develop 2025-2026 Work Plan and Budget.
2025-2026 Work Plan
Permit Requirements addressed through Deliverables
Phase I Permit Requirement
VI.A.4. The permit allows Co-Permittees to work collaboratively to implement the requirements of
the permit wherever such opportunities exist. Co-Permittees are encouraged to seek out
collaborative opportunities. BOD and TWG meetings provide support for coordinating collaboration.
Phase II Permit Requirement
E.7.a. All Permittees shall comply with the requirements of education and outreach by
contributing to a regional outreach and education collaborative effort. BOD meetings provide
support for coordinating collaboration and opportunities to hear public comment.
Budget
The budget for ED Services is $174,781 including Administrative Agency cost ($4,000) for
Administrative Agency functions in accordance with the MOU, travel costs, strategic planning
($10,000) and reserve for legal fees ($4,000). (See Attachment 1, Appendix A for budget
spreadsheet) exclusive of in-kind services.
6 Russian River Watershed Association
2024-2025 Work Plan
jAA
RRWA 2024-2025 Work Plan
A�73S14Y #Vi#
B. GENERAL BENEFIT PROJECTS
B.1 Outreach Strategies
Purpose
This program will focus on response to BOD and TWG requests to support watershed-wide
initiatives as identified during the work plan year. In 2024-2025, RRWA will strive to meet the
following objectives:
• Develop outreach and advocate to increase RRWA's "whole watershed" perspective
for programs carried out under the Work Plan, by our member agencies, and by
other watershed organizations.
• Undertake public outreach activities to encourage environmental stewardship and
pollution prevention.
• Maximize the RRWA membership benefits
Tasks
Specific tasks, deliverables and schedules are as follows (schedules for tasks are ongoing
throughout the year unless otherwise specified):
• Provide outreach to increase RRWA's "whole watershed" perspective for programs
carried out under the Work Plan, by our member agencies, and by other
watershed organizations.
• Student Video Contest:The RRWA video contest is coordinated by in-kind support
provided by Sonoma Water. RRWA staff will assist in identifying the video topic,
support development of informational material for video contest notification
mailing, and coordinate presenting the awards. The student video contest
produces three winners and awards cash prizes which are provided by Sonoma
Water. Schedule: The video contest awards will be given in conjunction with a late
spring/early summer 2025 RRWA BOD meeting, if possible.
• Promote RRWA and sponsor clean-up events including$1,500 for Russian Riverkeeper
cleanup, $500 for coastal cleanup, and $250 for Mendocino County cleanup; Daily Acts
cobranding support$1,000; and sponsor Steelhead festival at$1,000 level. Includes
$1,000 for Fiesta de Independencia, $500 for Mendocino County Earth Day,$300 for
Cloverdale's La Familia Sana and/or Resilient Cloverdale,$1,000 for California Product
Stewardship Council,and $500 for California Landscape Contractors Association.
Support and coordinate regional outreach efforts including the facilitation of public
event attendance and other local events that provide opportunities to engage with
the public, including ideal opportunities for engaging with the Spanish speaking
community; coordinate with Member Agencies on event attendance.
7 Russian River Watershed Association
2024-2025 Work Plan
ifflWAA
RRWA 2024-2025 Work Plan
OWSSIAN RIVER
• Outreach Communications, Development, and Implementation: Conduct outreach on
behalf of member agencies to promote organization initiatives and address
regulatory outreach requirements; presentations to outside organizations; support
previous outreach campaign efforts and respond to inquiries and requests for
information; presentations to outside organizations; assistance to Sonoma Water
on student video contest, including ADA services for online posted materials as
needed.
• Maximize RRWA participation by members, partners, and the public.
• Undertake public outreach activities to encourage environmental stewardship and
pollution prevention.
• Website maintenance: Website updates will be made regularly, including general
maintenance, posting of meeting dates, agendas and summaries, monthly
environmental article blog posts, Russian River Friendly Landscape related materials
and member agency public events. RRWA staff will oversee hosting responsibilities,
including website backup, security, and feature upgrades.
• Watershed Map: RRWA staff will maintain and update the online interactive map of
the Russian River watershed including improving existing layers or adding additional
layers as directed.
• Maintain Social Media Presence: RRWA staff will maintain social media accounts to
engage the online community.Social media accounts will promote environmental
events, programs,and educational materials generated by both RRWA staff and by
member agencies. Utilize existing stormwater outreach, RRWA website content,and
RRFL resource library to create"edu-memes" (picture posts with succinct messaging)for
Facebook, Instagram and for member usage. RRWA will continue to participate in the
Social Media subcommittee.Assumes approximately 1 hour per week for developing
and posting content and 1 hour per week for response to inquiries.Other direct costs
(ODC)include ad placement costs. Provide two outreach performance metric updates.
Deliverables
B.1.A Outreach Communications, Respond to BOD&TWG requests to support
Development,and Implementation watershed-wide initiatives as identified during the
work plan year.Support previous outreach
campaign efforts and respond to inquiries and
requests for information; presentations to outside
organizations; assistance to Sonoma Water on
student video contest, including ADA services for
online posted materials as needed.
B.1.6 Sponsorships and Events Sponsor clean-up events including$1,500 for
Russian Riverkeeper cleanup,$500 for coastal
cleanup,and$250 for Mendocino County cleanup;
provide$1,000 for Daily Acts cobranding support;
8 Russian River Watershed Association
2024-2025 Work Plan
jAA
RRWA 2024-2025 Work Plan
tJ5$IAH ff4[f
sponsor Steelhead Festival at$1,000 level;sponsor
Fiesta de Independencia at$1,000 level;provide
$500 for Mendocino County Earth Day;provide$300
for Cloverdale's La Familia Sana and/or Resilient
Cloverdale; provide$1,000 for California Product
Stewardship Council;and provide$500 for California
Landscape Contractors Association.Support and
coordinate regional outreach efforts including the
facilitation of public event attendance and other
local events that provide opportunities to engage
with the public,including ideal opportunities for
engaging with the Spanish speaking community;
coordinate with Member Agencies on event
attendance.Includes staffing at two tabling events.
B.1.0 Regional RRWA Program Outreach Preparation,planning,and participation in RRWA
Coordination and Participation program Subcommittee meetings. Meeting
frequency as directed by Subcommittees. Meeting
preparation and defiverables include agendas and
handouts. Participation by two staff members at all
meetings.
• Respond to inquiries and requests for use of
Russian River Friendly Landscaping(RRFL)
Guidelines.Continue enhancing/maintaining website
library of RRFL materials. Maintain RRFL signage
program in conjunction with RRFL subcommittee.
Coordinate and facilitate residential and commercial
outreach strategies for the program as directed by
the RRFL subcommittee.
• Regional coordination between member agencies
and with program partners regarding efforts to
oversee Stewardship Programs implemented by
PhRMA in conjunction with Safe Medicine Disposal
Subcommittee. Provide support services and
outreach for events and campaign.
6-1-D-Website Maintenance Reorganize website and maintain website content
such as posting of meeting dates,agendas and
summaries,and updating content blog(s).ODC for
12-month website maintenance and technical
support plan-
9 Russian River Watershed Association
2024-2025 Work Plan
iRRWAA
RRWA 2024-2025 Work Plan
R AA RIVE
13.1.E. Watershed Map Migrate existing map to new platform. Maintain
online interactive map of the Russian River
watershed. Execute updates,such as improve
existing layers or adding layer sources on map
updates. ODC includes web map hosting.
B.1.F Social Media Maintain existing social media account(s)to engage
online community and to promote events,
programs,projects,and member agency content.
Utilize existing stormwater outreach library to
create"edu memes" (picture posts with succinct
messaging)for Facebook and for member usage.
Assumes approximately 1 hour per week for
posting content and 1 hour per week for response
to inquiries as needed. $1,000 ODC includes ad
placement costs. Provide two outreach
performance metric updates. Participate in and
facilitate Social Media Subcommittee meetings.
B.1.G Outreach Initiatives As-Needed Outreach task for specific as-needed requests
during the fiscal year such as focus campaign,
supplemental funding, and support for merobtr
benefit outreach strategies. Participation in
member agency initiatives as directed.
Permit Requirements Addressed through Deliverables
Phase I Permit Requirements
VI.13.2.a.iii. Develop and implement an outreach program to residents on proper lawn care and
water conservation practices. This outreach shall include proper pesticide/fertilizer application
and the prevention of the discharge of pollutants to the storm drain through proper irrigation.
VI.B.2.a.vi.Work with local watershed groups or committees to educate the public about
stormwater pollution prevention.
VI.B.2.a.vii. Organize or patriciate in events targeted to residents to educate and involve the
community in stormwater and non-stormwater pollution prevention and cleanup.
Phase II Permit Requirements
E.8.(i)Involve the public in the implementation of activities related to the Public Involvement and
Participation Program and encourage volunteerism and activism in the community.
E.8(ii)(c) Create opportunities for citizens to participate in the implementation of BMPs through
sponsoring activities.
10 Russian River Watershed Association
2024-2025 Work Plan
kk
x
jRQWA
RRWA 2024-2425 Work Plan -
RVSS AN RIVER
Budget
The budget for this program is $162,363. ODC of$10,200 includes sponsorships of programs and
special events,exclusive of in-kind services(see Attachment 1,Appendix B for budget spreadsheet)_
B.2 Russian River Friendly landscaping Workshop
Purpose
RRWA will continue to enhance the Russian River-Friendly Landscaping(RRFL) program targeting
non-residential sites utilizing the strategies identified in the 2013, 2015, 2017, 2019, 2021, and
2023 events for landscape professionals. The signage program for eligible landscapes that was
initiated in 2014 will continue this Work Plan year.RRWA staff will maintain contact with industry
professionals regarding use of the RRFL program, respond to inquiries, and maintain an email list
of interested parties.
Tasks
Specific tasks and deliverables are as follows (Schedules for tasks are ongoing throughout the
year unless otherwise specified):
• Workshop series for landscape professionals: Coordinate and facilitate a RRFL training
workshop series as directed by the RRFL subcommittee. ODC includes event speaker
compensation.
Deliverables
B.2.A Event or Workshop Coordinate and facilitate either the RRFL Biennial Event or a series of
Series for Landscape commercial contractor workshops as directed by and in conjunction
Professionals with the RRFL subcommittee.Create RRFLG materials supporting
Biennial Event.ODC for speaker and facility fees and incidental event
purchases.
Permit Requirements Addressed Through Deliverables
Phase I Permit Requirement
VI.C.2.a.iv. Educate industrial/commercial facilities with the objective of reducing pollutants in
storm water runoff.
Phase II Permit Requirement
E.7.a.(ii)(g) Convey messages to explain the benefits of water-efficient and stormwater
friendly landscaping.
E.7.a.(ii)(c). Develop and convey stormwater messages that focus on local pollutants of concern
and regional water quality issues.
11 Russian River Watershed Association
2024-2025 Work Plan
jRWAA
RRWA 2024-2025 Work Plan
R
Budget
The budget for this program is $26,520. ODC of $2,000 for material development and printing
(see Attachment 1, Appendix B for budget spreadsheet).
B,3 Regulatory Forum and Advocacy
Purpose
The purpose of this program is to foster a system of communication by assessing RRWA member
agency issues and developing a coordinated voice for regular dialogue on permitting and policy
issues with regulatory agencies, such as the Regional Water Quality Control Board (RWQCB)and
the State Water Resources Control Board (SWRCB).The work will include regular prioritization of
member agency permitting and policy issues to be addressed at quarterly meetings with the
RWQCB Executive Officer and staff. This program also allows for the completion of in-depth
issue/comment/response letters to such agencies on behalf of RRWA member agencies.
Tasks
RRWA staff will coordinate and facilitate meetings with the RWQCB Executive Officer. Issues and
topics for these meetings will be developed during TWG and BOD meetings. RRWA staff will take
the lead on researching and crafting up to 12 comment/issue response letters with review and
input from TWG and BOD. Specific tasks and deliverables are as follows (Schedules for tasks are
ongoing throughout the year unless otherwise specified);
• Research, Read, Review and Author Response Letters:At direction of the BOD or TWG,
RRWA will research,viewpoint/opinion compilation,writing, review, prepare drafts,
coordinate signatures and distribution of up to 12 comment letters. Monitor member
agency permitting and policy issues and coordinate responses of member agencies.
Provide forum for discussions with RWQCB and affected member agencies as the
Russian River TMDL is developed and provide review and comment.Support agencies
in the review of state and federal initiatives that may affect member agencies.
• Attendance at Regional Board Meetings: RRWA executive director will present at
one (1) RWQCB meeting with RRWA board officers) including meeting prep,
attendance and travel time.
• Biannual Meeting with Regional Board Executive Officer: RRWA will attend two (2)
annual and up to one contingency meetings with the RRWA BOD Chair and Vice
Chair, Regional Water Board executive staff and RRWA staff to discuss current and
relevant Russian River watershed priorities. RRWA will provide meeting facilitation
including scheduling, draft agendas, meeting prep, participation and travel time.
Deliverables
B.3.A Research, read, review&author response letters. Research,view-point/opinion compilation,
Verbal comments as appropriate. Prioritization writing, review,prepare drafts,coordinate
of issues and topics. signatures and distribution of up to 12
12 Russian River Watershed Association
2024-2025 Work Plan
jRWAA
RRWA 2024-2025 Work Plan
fWgyi;7�ravel!
comment letters. Monitor member agency
permitting and policy issues and Coordinate
responses of member agencies. Provide forum
for discussions with RWQCB and affected
member agencies as Russian River TMDL is
developed and provide review and comment.
Support agencies in the review of state and
federal initiatives that may affect member
agencies.
8.3.8 Presentation at Regional Board meetings Annual presentation to RWQCB by Board of
Directors Chair and Executive Director.The
once-per-year presentation to RWQCB provides
an overview of RRWA, information about the
Russian River watershed,the regional
collaboration achieved by RRWA members, and
highlights the many successful RRWA
programs.
B.3.0 Bi-annual meetings with Regional Board EO Two annual and up to one contingency
meetings per year between RRWA BOD Chair
and Co-Chair, RWQCB Executive Officer and
staff, and RRWA Executive Director including
meeting preparation, participation, and
travel time.
Permit Requirements Addressed Through Deliverables
Phase I & II Permit Requirements
Proactive regulatory engagement and advocacy on behalf of member agencies can bring
additional clarity to permit requirements, consistency and cost-effective implementation in the
region, and potentially adjusted future pathways to compliance.
Budget
The budget for this program is $27,305 exclusive of in-kind services (see Attachment 1,
Appendix B for budget spreadsheet).
B.4 Regional Stormwater Program Support
Purpose
The purpose of this program is to provide support to member agencies with
Phase I and II Municipal Separate Storm Sewer System (MS4) permits and to provide support for
other regional efforts related to stormwater.
Tasks
The program will produce on the following tasks which are ongoing throughout the year if not
otherwise specified:
13 Russian River Watershed Association
2024-2025 Work Plan
jRWA
RRWA 2024-2025 Work Plan -
RUSSIAN RIVER
• Stormwater Activities Memorandum: RRWA staff will develop a Technical
Memorandum (TM)that describes all stormwater related activities undertaken on
behalf of the member agencies during the 2023-2024 fiscal year.This TM will be
delivered to agencies at the end of August 2024, so agencies can incorporate the
information into their annual reports for submittal to the RWQC13.
• CASQA Group Membership: The RRWA will coordinate CASQA group membership
including invoicing and managing the membership; subscription to the
Industrial/Commercial and Construction BMP Manuals; and subscription to the Our
Water Our World program. Includes four membership slots for RRWA staff.
• Restaurant Placemats: RRWA staff will continue to provide partners with placemats,
including bilingual, update placemat as directed by the TWG, continue to seek out
new partners throughout the watershed.
• Creek Week: RRWA staff will support Member Agencies in outreach efforts to
engage the community to participate in creek week events; develop a landing page
of Creek Week events happening through the watershed; link cleanup events on the
interactive watershed atlas; adopt a Creek Week proclamation; provide a post-event
metric report.
Deliverables
B.4.A Stormwater Activities Memorandum Develop Technical Memo describing all
Stormwater related activities undertaken on
behalf of member agencies during 2023-2024.
Report delivered by the end of August 2024 for
incorporation into Annual Reports.
B.4.6 CASClA Group Membership Coordinate CASQA group membership, including
invoicing and managing the membership,
subscription to the Industrial/Commercial and
Construction Best Management Practice(BMP)
Manuals,includes four membership slots for
RRWA staff.Task also includes area-wide funding
for centralized Our Water Our World(OWOW)
program coordination and administration. ODCs
are$11,200 for group membership and$8,010
for OWOW program administration,and$900 for
BMP Manuals.
B.4.D Restaurant Placemats Continue to provide partners with placemats,
including bilingual placemats, update placemat as
directed by the TWG,continue to seek out new
partners throughout the watershed.
B.4.E Creek Week Support Member Agencies in outreach efforts to
engage the community to participate in creek
week events;develop a landing page of Creek
Week events happening through the watershed;
link cleanup events on the interactive watershed
14 Russian River Watershed Association
2024-2025 Work Plan
jkk
r
RRWA
RRWA 2024-2025 Work Plan
e-SS�V �FrfR
atlas; adopt a Creek Week proclamation, provide
a post event metric report.
Permit Requirements Addressed Through Deliverables
Phase I Permit Requirement
Support of regional watershed-wide collaboration.
VI.13.1. Develop an outreach strategy that involves and engages communities within the Russian
River watershed to participate in mitigating the impacts to stormwater pollution.
VI.B.3.a.i. Develop age-appropriate educational materials to distribute to children for the
purpose of promoting healthy watershed concepts.
V1.B.2.a.i. Develop and distribute an "only rain down the drain" or similar themed campaign with
the goal of providing general storm water pollution prevention education.
VI.B.2.a.ii. Develop and distribute residential educational materials on the proper handling and
disposal of waste including, pharmaceuticals, hazardous waste,trash, and green waste.
VI.B.2.b. Maintain stormwater websites which include educational materials.
VI.B.2.c. Educate and involve ethnic communities in stormwater pollution prevention.
VI.13.2.a.v. Conduct stormwater pollution prevention public service announcements and
advertising campaigns.
VI.B.2.a.vii. Organize or patriciate in events targeted to residents to educate and involve the
community in stormwater and non-stormwater pollution prevention and cleanup.
VI.B.2.a.vi.Work with local watershed groups or committees to educate the public about
stormwater pollution prevention.
VI.B.3.a.iii. Identify interactive opportunities for children to learn about stormwater pollution
prevention.
Phase II Permit Requirement
Support of regional watershed-wide collaboration.
E.7.a.(ii)(c) Develop and convey stormwater messages that focuses on local pollutants of concern
and regional water quality issues.
E.7.a.(ii)(d) Develop and disseminate appropriate educational materials to target audiences and
translate into applicable languages.
15 Russian River Watershed Association
2024-2025 Work Plan
jkk
fRMA
RRWA 2024-2025 Work Plan
R. AN R r{r
E.8.(i) Involve the public in the implementation of activities related to the Public Involvement and
Participation Program and encourage volunteerism and activism in the community.
Budget
The budget for this program is $43,534. ODC of $21,310 includes CASQA group membership
(including four membership slots for RRWA staff), Our Water Our World program administration
funding, and placemat printing, exclusive of in-kind services (see Attachment 1, Appendix B for
budget spreadsheet).
16 Russian River Watershed Association
2024-2025 Work Plan
jWRAA
RRWA 2024-2025 Work Plan
C. SPECIAL BENEFIT PROJECTS
CA Stormwater Phase 1 Support
Purpose
The purpose of this program is to support Co-Permittees in meetings and potential collaborative
efforts towards MS4 permit compliance on an as-needed basis and as directed.
Tasks
Specific tasks and deliverables are as follows (Schedules for tasks are ongoing throughout the
year unless otherwise specified):
• LID Manual and/or calculator update: Help facilitate updates to the stormwater Low
Impact Development Manual and calculator as directed by the TWG.
Deliverables
CIA A LID Manual and/or Calculator Update Support Co-Permittees with preparing and
administering an RFP to update to the
Stormwater Low Impact Development(LID)
Manual and calculator as directed by the TWG.
Placeholder to be used w needed. Efforts include
meeting to identify the scope,creating a draft
RFP, receiving and addressing Co-Permittee
comments, identifying consultants and
clearinghouses for the solicitation, issuing the
RFP,fielding questions, issuing addendums,
receiving the proposals and transmitting them to
the Co-Permittees,follow-up communications
and scheduling,preparing contract documents,
and administering the contract.
Permit Requirements Addressed through Deliverables
Phase I Permit Requirements
VLA.4. The permit allows Co-Permittees to work collaboratively to implement the requirements of
the permit wherever such opportunities exist. Co-Permittees are encouraged to seek out
collaborative opportunities. Co-Permittee meetings provide support for coordinating collaboration.
Phase II Permit Requirements
Not applicable.
17 Russian Rover Watershed Associatian
2024-2025 Work Plan
rrs ..
Mkk
k
RRWA
RRWA 2024-2025 Work Plan
R xV#IViI
Budget
The budget for this program is $10,117 each for participating agencies, exclusive of in-kind
services (see Attachment 1, Appendix C for budget spreadsheet).
C.2 Stormwater Phase i Child Outreach Plan I Ukiah and Sonoma County
Purpose
The purpose of this program is to undertake public outreach activities to school age children to
encourage environmental stewardship and pollution prevention and support Co-Permittees with
developing a collection of outreach materials to address outreach requirements of the Phase 1
MS4 Permit.
Tasks
Coordinate Ukiah and County of Sonoma's participation in Sonoma Water's Water Education
Program; includes coordinating with Sonoma Water to set up the program and assistance with
soliciting participation to local schools.
Deliverables
C.2.A Water Education Program Coordination Coordinate Ukiah,and County of Sonoma's
participation in Sonoma Water's Water Education
Program; includes contract administration,
coordinating with Sonoma Water to set up the
program,and assistance with soliciting
participation to local schools. ODC includes
contract cost at$10,000(not to exceed) per
participating agency. labor hours are based off
prior year's efforts.
Permit Requirements Addressed through Deliverables
Phase I Permit Requirement
VI.6.3. Develop a Children Outreach Program to provide school aged children (K-12) with
educational information on storm water pollution.
VI.B.3.a.i. Develop age-appropriate educational materials to distribute to children for the
purpose of promoting healthy watershed concepts.
VI.B.3.a.iii. Identify interactive opportunities for children to learn about stormwater pollution
prevention.
18 Russian River Watershed Association
2024-2025 Work Plan
jAA
RRWA 2024-2025 Work Plan
R +`+ '-YER
Phase II Permit Requirement
E.7.a.(ii)(c). Develop and convey stormwater messages that focus on local pollutants of concern
and regional water quality issues.
E.7.a.006) Provide schools with materials to effectively educate school-age children about
stormwater runoff.
Budget
The budget for this program is $24,233, exclusive of in-kind services. (see Attachment 1,
Appendix C for budget spreadsheet).
C.3 Regional Our Water Our World Contract
Purpose
The purpose of this program is to manage a contract with a private contractor administering the
Our Water Our World (OWOW) program to retail nurseries throughout the watershed. The
contractor will continue coordination and implementation of integrated pest management
education and outreach at retailers and public center locations to reduce residential use of
harmful pesticides, herbicides, and fertilizers.
Tasks
RRWA will manage the regional contract for OWOW to coordinate and implement pesticide-
related education and outreach at nurseries.
Deliverables
C.3.A Lower Watershed Stormwater Quality Coordinate agency participation in the regional
Monitoring and Reporting Plan OWOW program which implements pesticide,
Implementation herbicide,and fertilizer-related education and
outreach at nurseries and hardware stores.The
OWOW program provides outreach to the public
and training for retail staff to educate on less
toxic products and practices.There are currently
nine locations participating in the program
through RRWA within the participating agencies'
geographical boundaries.ODC includes contract
cost. Labor hours include contract
administration, program oversight,event
promotion,material ordering, and optimizing
unified messaging with other RRWA programs.
Printing costs and purchase of other promotional
supplies are not included but may be purchased if
budget is available.
19 Russian R ver Watershed Association
2024-2025 Work Plan
jRMA
RRWA 2024-2025 Work Plan
Permit Requirement Addressed by Deliverable
Phase I Permit Requirement
VI.B.2.a.ii.d Develop and distribute residential educational materials on the proper handling and
disposal of pesticides and fertilizers waste.
VI.B.2.a.iii. Develop and distribute proper pesticide/fertilizer application and the prevention of
the discharge of pollutants to the storm drain through proper irrigation.
Phase II Permit Requirement
E.7.a_(ii)(c) Develop and convey stormwater messages that focus on local pollutants of concern,
target audience, and regional water quality issues.
E.7.a_(ii)(i). Develop and convey messages specific to proper application of pesticides, herbicides,
and fertilizers.
Budget
The budget for this program is$25,160 with ODC of$17,353 for sub-consultant services,exclusive
of in-kind services (see Attachment 1,Appendix C for budget spreadsheet).
C.4 Sonoma State WATERS Project
Purpose
The purpose of this task is to develop and implement a project that utilizes an evolving
University-Agency partnership to explore the nexus of surface/storm water quality and people
experiencing homelessness.
Tasks
In partnership with Sonoma State University(SSU), Sonoma Water, and Santa Rosa, sponsor and
support the ongoing project as part of the Watershed Academics to Enhance Regional
Sustainability(WATERS) program. Continue research from previous years on the nexus between
water quality and homelessness including water sampling,social media campaign, mapping,and
working with community leaders.
Deliverables
CAA Sonoma State WATERS Project In partnership with Sonoma State University(SSU),
Sonoma Water,and Santa Rosa,sponsor and support
the ongoing project as part of the Watershed
Academics to Enhance Regional Sustainability
(WATERS)program.Continue program from previous
years on the nexus between water quality and
homelessness including water sampling,social media
20 Russian River Watershed Association
2024-2025 Work Plan
JW
RRWA 2024-2025 Work Plan
campaign,mapping,and working with community
leaders.ODC includes contract cost.
Permit Requirement Addressed by Deliverable
Phase I Permit Requirement
Support of regional watershed wide collaboration
Phase II Permit Requirement
Support of regional watershed-wide collaboration.
Budget
The budget for this program is$27,386 with OCD of$17,500 for sub-consultant services,exclusive
of in-kind services. ODC includes contract cost (see Attachment 1, Appendix C for budget
spreadsheet).
C.5 —C.8 Streets to Creeks
Purpose
The purpose of this project is to undertake public outreach activities to encourage environmental
stewardship and pollution prevention.
Tasks
Support further development of the Streets to Creeks outreach campaign and campaign
material; incorporate outreach material into RRWA materials and social media; administer
subconsultant contract.
C.5.A Streets to Creeks Administration Facilitate and administer Street to Creeks
contract. ODC includes contract cost.
C.6.A Streets to Creeks Campaign Support further development of the Streets to
Creeks outreach campaign; incorporate outreach
material into RRWA materials and social media.
C.7.A Streets to Creeks Campaign and Pilot Support further development of the Streets to
Creeks outreach campaign and campaign
material; incorporate outreach material into
RRWA materials and social media.Support Co-
Permittees with preparing and administering an
RFP to facilitate a Pilot Trash Study. Efforts
include meeting to identify the scope,creating a
draft RFP, receiving and addressing Co-Permittee
comments, identifying consultants and
clearinghouses for the solicitation, issuing the
RFP,fielding questions, issuing addendums,
21 Russian River Watershed Association
2024-2025 Work Plan
iRRWA
RRWA 2024-2025 Work Plan --
"561Av Rlv[R
receiving the proposals and transmitting them to
the Co-Permittees,follow-up communications
and scheduling, preparing contract documents,
and administering the contract.ODC includes
contract costs.
C.&A Streets to Creeks Promotional Items Facilitate ordering promotional items for tabling
events.
Permit Requirements Addressed by Deliverables
Phase I Permit Requirement
VI.B.1. Develop an outreach strategy that involves and engages communities within the Russian River
watershed to participate in mitigating the impacts to stormwater pollution.
VI.13.2.a.i. Develop and distribute an "only rain down the drain" campaign with the goal of providing
general stormwater pollution prevention education.
VI.B.2.a.vii. Organize or patriciate in events targeted to residents to educate and involve the
community in stormwater and non-stormwater pollution prevention and cleanup.
VI.B.2.a.v. Conduct stormwater pollution prevention public service announcements and advertising
campaigns.
VI.B.2.a.vi.Work with local watershed groups or committees to educate the public about stormwater
pollution prevention.
Phase II Permit Requirement
E.7.a.(ii)(c). Develop and convey stormwater messages that focus on local pollutants of concern
and regional water quality issues.
E.7.a.(ii)(d) Develop and disseminate appropriate educational materials to target audiences and
translate into applicable languages.
Budget
The budget for this program is$118,704 exclusive of in-kind services. ODC includes contract cost
(see Attachment 1,Appendix C for budget spreadsheet).
C.9 Grant Support
Purpose
The purpose of this program is to support grant funding opportunities for member agency and
regional projects. Research and report upcoming funding opportunities.
22 Russian River Watershed Association
2024-2025 Work Plan
IWA
RRWA 2024-2025 Work Plan
R t'J i F 2
Tasks
RRWA staff will research and report upcoming watershed related funding opportunities and
support member agency grant funded projects.
Deliverables
C.9.A Grant Support and Advocacy Support grant funding opportunities for
member agency projects and regional
projects Research and report upcoming
funding opportunities.
Permit Requirement Addressed Through Deliverable
Phase I Permit Requirement
Not applicable.
Phase II Permit Requirement
Not applicable
Budget
The budget for this program is$16,866 (see Attachment 1,Appendix C for budget spreadsheet).
C.10 Operators Forum
Purpose
The purpose of this project is to support and facilitate a wastewater treatment operators'forum
in which staff from treatment facilities convene for regional information sharing and to identify
potential cost saving measures.
Tasks
Coordinate and convene member agency staff lead working and discussion groups.
C.10.A Operators Forum Communications, Support and facilitate development of an
Management,and Implementation Operators Forum for participating agencies.
Convene a working group comprised of operation
staff to identify potential cost saving measures
through regional information sharing.Summary
notes will be provided to participating agency
staff. Staff time includes a summary report with
recommendations and action items identified
throughout the year.
23 Russian River Watershed Association
2024-2025 Work Plan
jRRWAA
RRWA 2024-2025 Work Plan
RUSSIAN RIVER
Permit Requirement Addressed Through Deliverable
Phase I Permit Requirement
Not applicable.
Phase II Permit Requirement
Not applicable
Budget
The budget for this program is $29,646, exclusive of in-kind services (see Attachment 1,
Appendix C for budget spreadsheet).
24 Russian River Watershed Association
2024-2025 Work Plan
APPENDIX A: 2024-2025 RRWA Work Plan - Master Budget - Adopted February 22, 2024
RRWA
Staff
Subs and
ODCs
Total
Budget
Cloverdale Cotati Healdsburg Santa Rosa Sebastopol Ukiah Mendocino
County
Sonoma
County
Sonoma
Water Windsor Total
Allocation
A- Executive Director Services
A.1 Board of Directors $30,842 $0 $30,842 $1,841 $1,783 $2,066 $4,625 $1,844 $2,280 $2,195 $8,677 $3,246 $2,285 $30,842
A.2 Member Agency Staff $39,811 $0 $39,811 $2,376 $2,302 $2,667 $5,970 $2,380 $2,943 $2,833 $11,200 $4,190 $2,950 $39,811
A.3 General Administration $84,328 $19,800 $104,128 $6,216 $6,020 $6,975 $15,614 $6,226 $7,698 $7,409 $29,295 $10,959 $7,715 $104,128
154,981 $19,800 $ 174,781 $10,433 $10,104 $11,708 $26,208 $10,451 $12,922 $12,437 $49,172 $18,396 $12,950 $174,781
B- General Benefit Projects
B.1 Outreach Strategies $151,143 $11,220 $162,363 $9,692 $9,386 $10,876 $24,346 $9,708 $12,004 $11,553 $45,679 $17,089 $12,030 $162,363
B.2 Russian River Friendly Landscaping Workshop $24,320 $2,200 $26,520 $1,583 $1,533 $1,776 $3,977 $1,586 $1,961 $1,887 $7,461 $2,791 $1,965 $26,520
B.3 Regulatory Forum and Advocacy $27,305 $0 $27,305 $1,630 $1,579 $1,829 $4,094 $1,633 $2,019 $1,943 $7,682 $2,874 $2,023 $27,305
B.4 Regional Stormwater Program Support $20,093 $23,441 $43,534 $2,599 $2,517 $2,916 $6,528 $2,603 $3,219 $3,098 $12,248 $4,582 $3,226 $43,534
222,861 $36,861 $ 259,722 $15,504 $15,015 $17,398 $38,945 $15,529 $19,202 $18,481 $73,069 $27,336 $19,244 $259,722
C- Special Benefit Projects
C.1 Stormwater Phase 1 Support $10,117 $0 $10,117 $1,124 $1,124 $1,124 $1,124 $1,124 $1,124 $0 $ 1,124 $1,124 $1,124 $10,117
C.2 Phase I Child Outreach Plan $2,233 $22,000 $24,233 $0 $ 0 $ 0 $ 0 $ 0 $12,117 $0 $12,117 $0 $ 0 $24,233
C.3 Regional Our Water Our World Contract $6,072 $19,088 $25,160 $3,594 $0 $ 3,594 $0 $ 0 $ 3,594 $3,594 $3,594 $3,594 $3,594 $25,160
C.4 Sonoma State WATERS Project $8,136 $19,250 $27,386 $1,792 $1,740 $1,996 $4,313 $0 $ 2,190 $2,112 $7,983 $3,065 $2,194 $27,386
C.5 Streets to Creeks Administration $941 $16,500 $17,441 $1,744 $1,744 $1,744 $1,744 $1,744 $1,744 $1,744 $1,744 $1,744 $1,744 $17,441
C.6 Streets to Creeks Campaign $971 $6,160 $7,131 $0 $ 2,744 $0 $ 0 $ 0 $ 0 $4,387 $0 $0 $ 0 $7,131
C.7 Streets to Creeks Campaign and Pilot $14,000 $68,640 $82,640 $6,015 $0 $ 6,655 $13,933 $6,024 $7,264 $0 $25,458 $10,012 $7,278 $82,640
C.8 Streets to Creeks Promotional Items $1,882 $9,610 $11,492 $755 $ 732 $ 842 $1,838 $756 $ 926 $0 $ 3,414 $1,301 $ 928 $11,492
C.9 Grant Support $16,866 $0 $16,866 $0 $ 0 $ 0 $ 5,622 $0 $ 0 $ 0 $ 0 $ 5,622 $5,622 $16,866
C.10 Operators Forum $29,646 $0 $29,646 $5,929 $0 $ 0 $ 5,929 $0 $ 5,929 $0 $ 0 $ 5,929 $5,929 $29,646
90,864 $ 161,248 $252,112 $20,954 $8,084 $15,956 $34,503 $9,648 $34,888 $11,838 $55,435 $32,392 $28,414 $252,112
RRWA Total for FY 2024-2025 $468,706 $217,909 $686,615 $46,891 $33,203 $45,062 $99,656 $35,628 $67,012 $42,755 $ 177,677 $78,123 $60,608 $686,615
Allocation Notes:
C.1: Divided evenly between all member agencies except Mendocino County
C.2: Divided evenly between Ukiah and Sonoma County
C.3: Divided evenly between Cloverdale, Healdsburg, Ukiah, Mendocino County, Sonoma County, Sonoma Water, and Windsor
C.4: 50% of the total budget divided evenly between all member agencies except Sebastopol plus 50% of the total budget times the total operating budget percentages assigned to each agency excluding Sebastopol
C.5: Divided evenly between all member agencies
C.6: 50% of the total budget divided evenly between Cotati and Mendocino County plus 50% of the total budget times the total operating budget percentages assigned to Cotati and Mendocino County
C.7: 50% of the total budget divided evenly between all member agencies except Cotati and Mendocino County plus 50% of the total budget times the total operating budget percentages assigned to each agency excluding Cotati and Mendocino County
C.8: 50% of the total budget divided evenly between all member agencies except Mendocino County plus 50% of the total budget times the total operating budget percentages assigned to each agency excluding Mendocino County
C.9: Divided evenly between Santa Rosa, Sonoma Water, and Windsor
C.10: Divided evenly between Cloverdale, Santa Rosa, Ukiah, Sonoma Water, and Windsor
C A S H
R E Q U I R E M E N T
C A S H
A L L O C A T I O N
APPENDIX A: 2024-2025 RRWA Work Plan Executive Director Services - Adopted February 22, 2024
Executive
Director
Project
Manager
Technical
Support
Program
Specialist Intern Total
Hours
Total Labor
Costs
Sub/ODC
Markup
Other Direct
Costs (ODCs)Cash Totals
351 $ 302 $ 243 $213 $ 106 10.0%
A.1 Board of Directors 34 34 4 36 0 108 $30,842 $0 $0 $ 30,842
A Board of Directors Coordination & Meeting
Participation 28 28 0 28 0 84 $24,248 $0 $0 $24,248
Preparation of Board of Directors (BOD) planning, presentations, agendas, guest speakers,
handouts, and minutes. Assumes four, 2-hour BOD meetings per year or the equivalent.
Participation by Executive Director (ED) and one staff member at all meetings.
B BOD Field Trip
6 6 4 8 0 24 $6,594 $0 $0 $ 6,594
Planning, presentations, guest speakers, handouts, and logistics for a field trip event. Assumes
one half-day event during the work plan year as directed by the BOD. Participation by ED and
two staff members.
A.2 Member Agency Staff 36 50 12 43 0 141 $39,811 $0 $0 $ 39,811
A Executive Programs & Initiatives Committee
Coordination & Meeting Participation
12 20 0 15 0 47 $13,447 $0 $0 $13,447
Preparation and planning of Executive Committee meetings. Up to four, one-hour meetings
per year. Meeting preparation and deliverables include agendas, handouts, and summary of
action and discussion items. Deliverables will also be provided to Technical Working Group
TWG). Participation by two staff members at all meetings.
B Technical Working Group Coordination & Meeting
Participation
24 30 12 28 0 94 $26,364 $0 $0 $26,364
Preparation and planning of TWG presentations, agendas, handouts, and summary notes. Up
to four, 2-hour TWG meetings per year. Restructure meetings to discuss the workplan project
tasks in more detail with focus on task scoping, progress reporting (metrics, dates, % complete,
etc.), completed milestones, and cost reporting. Participation by up to two staff member at all
meetings.
A.3 General Administration 33 79 96 119 2 329 $84,328 $1,800 $18,000 $104,128
A General Association Communications
15 25 10 80 0 130 $32,285 $0 $0 $32,285
General communication (e-mails, phone calls etc.), mailing and distribution lists, and
miscellaneous coordination activities. Coordination with partner agencies such as Resource
Conservation Districts, Land Paths, Laguna Foundation, Resources Legacy Fund, Occidental
Arts and Ecology Center, Russian Riverkeeper, Tribes, Russian River Watershed Coalition,
Sonoma County Regional Climate Protection Authority, Respect Russian River, Russian River
Confluence, SMART, and The Great Redwood Trail Agency. Promote fundraising events and
resources for entities that implement programs supporting member agency objectives.
Respond to inquiries from potential new members.
B Project Management and Controls
6 20 22 30 0 78 $19,882 $ 400 $4,000 $24,282
Budget tracking, internal process meetings and invoicing. $4,000 ODC to Administrative
Agency (City of Ukiah) for their time administering the contract and processing invoices.
C Legal Services
1 2 0 1 0 4 $1,168 $ 400 $4,000 $5,568
At the direction of the BOD, and if an independent third-party review is needed. Obtain as-
needed contracted legal services review of Agreement with potential grantor, new members or
other need. Placeholder to be used as needed. ODC includes contract cost.
D Strategic Plan
3 12 24 0 2 41 $ 10,721 $1,000 $10,000 $21,721
Prepare and administer an RFP to facilitate developing a three-year RRWA strategic plan to
establish overall long-term goals and priorities. ODC includes contract cost. Efforts include
meeting to identify the scope, creating a draft RFP, receiving and addressing Co-Permittee
comments, identifying consultants and clearinghouses for the solicitation, issuing the RFP,
fielding questions, issuing addendums, receiving the proposals and transmitting them to the Co-
Permittees, follow-up communications and scheduling, preparing contract documents, and
administering the contract.
E Coordinate and Develop the 2025-26 Work Plan 8 20 40 8 0 76 $ 20,272 $0 $0 $20,272 Coordinate and develop 2025-2026 Work Plan and budget.
Executive Director Services Totals 103 163 112 198 2 578 $ 154,981 $1,800 $18,000 $ 174,781
RRWA STAFF/ CONSULTANT SERVICES
Assumptions/Comments
APPENDIX B: 2024-2025 RRWA Work Plan General Benefit Projects - Adopted February 22, 2024
Executive
Director
Project
Manager
Technical
Support
Program
Specialist Intern Total
Hours
Total Labor
Costs
Sub/ODC
Markup
Other Direct
Costs (ODCs)Cash Totals
351 $302 $243 $213 $ 106 10.0%
B.1 Outreach Strategies 49 89 233 203 68 642 $ 151,143 $1,020 $10,200 $162,363
A Outreach Communications, Development,
and Implementation
7 50 30 44 0 131 $34,219 $0 $0 $34,219
Respond to BOD & TWG requests to support watershed-wide initiatives as identified during
the work plan year. Support previous outreach campaign efforts and respond to inquiries and
requests for information; presentations to outside organizations; assistance to Sonoma Water
on student video contest, including ADA services for online posted materials as needed.
B Sponsorships and Events
8 17 44 22 0 91 $ 23,320 $755 $7,550 $31,625
Sponsor clean-up events including $1,500 for Russian Riverkeeper cleanup, $500 for coastal
cleanup, and $250 for Mendocino County cleanup; provide $1,000 for Daily Acts cobranding
support; sponsor Steelhead Festival at $1,000 level; sponsor Fiesta de Independencia at
1,000 level; provide $500 for Mendocino County Earth Day; provide $300 for Cloverdale's La
Familia Sana and/or Resilient Cloverdale; provide $1,000 for California Product Stewardship
Council; and provide $500 for California Landscape Contractors Association. Support and
coordinate regional outreach efforts including the facilitation of public event attendance and
other local events that provide opportunities to engage with the public, including ideal
opportunities for engaging with the Spanish speaking community; coordinate with Member
Agencies on event attendance. Includes staffing at two tabling events.
C Regional RRWA Program Outreach
Coordination and Participation
20 4 10 71 18 123 $27,689 $0 $0 $27,689
Preparation, planning, and participation in RRWA program Subcommittee meetings. Meeting
frequency as directed by Subcommittees. Meeting preparation and deliverables include
agendas and handouts. Participation by two staff members at all meetings.
Respond to inquiries and requests for use of Russian River Friendly Landscaping (RRFL)
Guidelines. Continue enhancing/maintaining website library of RRFL materials. Maintain RRFL
signage program in conjunction with RRFL subcommittee. Coordinate and facilitate residential
and commercial outreach strategies for the program as directed by the RRFL subcommittee.
Regional coordination between member agencies and with program partners regarding
efforts to oversee Stewardship Programs implemented by PhRMA in conjunction with Safe
Medicine Disposal Subcommittee. Provide support services and outreach for events and
campaign.
D Website Maintenance
2 2 20 28 10 62 $ 13,190 $90 $900 $14,180
Reorganize website and maintain website content such as posting of meeting dates, agendas
and summaries, and updating content blog(s). ODC for 12-month website maintenance and
technical support plan.
E Watershed Map
0 2 55 8 8 73 $16,521 $75 $750 $17,346
Migrate existing map to new platform. Maintain online interactive map of the Russian River
watershed. Execute updates, such as improve existing layers or adding layer sources on map
updates. ODC includes web map hosting.
F Social Media
2 4 60 12 20 98 $ 21,166 $100 $1,000 $22,266
Maintain existing social media account(s) to engage online community and to promote events,
programs, projects, and member agency content. Utilize existing stormwater outreach library
to create "edu-memes" (picture posts with succinct messaging) for Facebook and for member
usage. Assumes approximately 1 hour per week for posting content and 1 hour per week for
response to inquiries as needed. $1,000 ODC includes ad placement costs. Provide two
outreach performance metric updates. Participate in and facilitate Social Media Subcommittee
meetings.
G Outreach Initiatives As-Needed
10 10 14 18 12 64 $ 15,038 $0 $0 $15,038
Outreach task for specific as-needed requests during the fiscal year such as focus campaigns,
supplemental funding, and support for member benefit outreach strategies. Participation in
member agency initiatives as directed.
RRWA STAFF/ CONSULTANT SERVICES
Assumptions/Comments
Executive
Director
Project
Manager
Technical
Support
Program
Specialist Intern Total
Hours
Total Labor
Costs
Sub/ODC
Markup
Other Direct
Costs (ODCs)Cash Totals
351 $302 $243 $213 $ 106 10.0%
RRWA STAFF/ CONSULTANT SERVICES
Assumptions/Comments
B.2 Russian River Friendly Landscaping Workshop 24 4 0 60 18 106 $24,320 $200 $2,000 $26,520
A Event or workshop series for Landscape
Professionals
24 4 0 60 18 106 $24,320 $200 $2,000 $26,520
Coordinate and facilitate either the RRFL Biennial Event or a series of commercial contractor
workshops as directed by and in conjunction with the RRFL subcommittee. Create RRFLG
materials supporting Biennial Event. ODC for speaker and facility fees and incidental event
purchases.
B.3 Regulatory Forum and Advocacy 29 13 0 56 12 110 $ 27,305 $0 $0 $27,305
A Research, read, review & author response
letters. Verbal comments as appropriate.
Prioritization of issues and topics
16 4 0 44 12 76 $ 17,468 $0 $0 $17,468
Research, view-point/opinion compilation, writing, review, prepare drafts, coordinate
signatures and distribution of up to 12 comment letters. Monitor member agency permitting
and policy issues and Coordinate responses of member agencies. Provide forum for
discussions with RWQCB and affected member agencies as Russian River TMDL is
developed and provide review and comment. Support agencies in the review of state and
federal initiatives that may affect member agencies.
B Presentation at Regional Board Meeting
4 0 0 6 0 10 $2,682 $0 $0 $ 2,682
Annual presentation to RWQCB by Board of Directors Chair and Executive Director. The once-
per-year presentation to RWQCB provides an overview of RRWA, information about the
Russian River watershed, the regional collaboration achieved by RRWA members, and
highlights the many successful RRWA programs.
C Bi-annual Meeting with Regional Board
Executive Officer 9 9 0 6 0 24 $7,155 $0 $0 $ 7,155
Two annual and up to one contingency meetings per year between RRWA BOD Chair and Co-
Chair, RWQCB Executive Officer and staff, and RRWA Executive Director including meeting
preparation, participation, and travel time.
B.4 Regional Stormwater Program Support 1 16 0 70 0 87 $20,093 $2,131 $ 21,310 $43,534
A Stormwater Activities Memorandum
1 10 0 6 0 17 $4,649 $0 $0 $ 4,649
Develop Technical Memo describing all Stormwater related activities undertaken on behalf of
member agencies during 2023-2024. Report delivered by the end of August 2024 for
incorporation into Annual Reports.
B CASQA Group Membership
0 2 0 12 0 14 $3,160 $2,011 $20,110 $25,281
Coordinate CASQA group membership, including invoicing and managing the membership,
subscription to the Industrial/Commercial and Construction Best Management Practice (BMP)
Manuals, includes four membership slots for RRWA staff. Task also includes area-wide
funding for centralized Our Water Our World (OWOW) program coordination and
administration. ODCs are $11,200 for group membership and $8,010 for OWOW program
administration, and $900 for BMP Manuals.
C Restaurant Placemats
0 2 0 36 0 38 $8,272 $120 $1,200 $9,592
Continue to provide partners with placemats, including bilingual placemats, update placemat
as directed by the TWG, continue to seek out new partners throughout the watershed.
D Creek Week
0 2 0 16 0 18 $4,012 $0 $0 $ 4,012
Support Member Agencies in outreach efforts to engage the community to participate in creek
week events; develop a landing page of Creek Week events happening through the
watershed; link cleanup events on the interactive watershed atlas; adopt a Creek Week
proclamation, provide a post-event metric report.
TOTAL General Benefit Projects 103 122 233 389 98 945 $ 222,861 $3,351 $33,510 $ 259,722
APPENDIX C: 2024-2025 RRWA Work Plan Special Benefit Projects - Adopted February 22, 2024
Executive
Director
Project
Manager
Technical
Support
Project
Specialist Intern Total
Hours
Total Labor
Costs
Sub/ODC
Markup
Other Direct
Costs (ODCs)Cash Totals
351 $ 302 $243 $213 $106 10.0%
C.1 Stormwater Phase 1
Support
All Co-Permittees
3 10 24 0 2 39 $ 10,117 $0 $0 $10,117
A LID Manual and/or Calculator Update
3 10 24 0 2 39 $10,117 $0 $0 $10,117
Support Co-Permittees with preparing and administering an RFP to update to the Stormwater Low Impact
Development (LID) Manual and calculator as directed by the TWG. Placeholder to be used as needed.
Efforts include meeting to identify the scope, creating a draft RFP, receiving and addressing Co-Permittee
comments, identifying consultants and clearinghouses for the solicitation, issuing the RFP, fielding
questions, issuing addendums, receiving the proposals and transmitting them to the Co-Permittees, follow-
up communications and scheduling, preparing contract documents, and administering the contract.
C.2 Phase I Child Outreach
Plan
Ukiah and Sonoma County
1 2 0 6 0 9 $2,233 $2,000 $20,000 $24,233
A Water Education Program Coordination
1 2 0 6 0 9 $2,233 $2,000 $20,000 $24,233
Coordinate Ukiah, and County of Sonoma’s participation in Sonoma Water’s Water Education Program;
includes contract administration, coordinating with Sonoma Water to set up the program, and assistance
with soliciting participation to local schools. ODC includes contract cost at $10,000 (not to exceed) per
participating agency. Labor hours are based off prior year's efforts.
C.3 Regional Our Water Our
World Contract
Cloverdale, Healdsburg, Ukiah, Mendocino
County, Sonoma County, Sonoma Water,
and Windsor 0 6 0 20 0 26 $6,072 $1,735 $17,353 $25,160
A Regional Our Water Our World Program
0 6 0 20 0 26 $6,072 $1,735 $17,353 $25,160
Coordinate agency participation in the regional OWOW program which implements pesticide, herbicide,
and fertilizer-related education and outreach at nurseries and hardware stores. The OWOW program
provides outreach to the public and training for retail staff to educate on less toxic products and practices.
There are currently nine locations participating in the program through RRWA within the participating
agencies' geographical boundaries. ODC includes contract cost. Labor hours include contract
administration, program oversight, event promotion, material ordering, and optimizing unified messaging
with other RRWA programs. Printing costs and purchase of other promotional supplies are not included,
but may be purchased if budget is available.
C.4 Sonoma State WATERS
Project
Cloverdale, Healdsburg, Santa Rosa,
Ukiah, Mendocino County, Sonoma County,
Sonoma Water, Cotati, and Windsor
16 2 0 8 2 28 $8,136 $1,750 $17,500 $27,386
A Sonoma State WATERS Project
16 2 0 8 2 28 $8,136 $1,750 $17,500 $27,386
In partnership with Sonoma State University (SSU), Sonoma Water, and Santa Rosa, sponsor and support
the ongoing project as part of the Watershed Academics to Enhance Regional Sustainability (WATERS)
program. Continue program from previous years on the nexus between water quality and homelessness
including water sampling, social media campaign, mapping, and working with community leaders. ODC
includes contract cost.
RRWA STAFF/ CONSULTANT SERVICES
Assumptions/Comments
Executive
Director
Project
Manager
Technical
Support
Project
Specialist Intern Total
Hours
Total Labor
Costs
Sub/ODC
Markup
Other Direct
Costs (ODCs)Cash Totals
351 $ 302 $243 $213 $106 10.0%
RRWA STAFF/ CONSULTANT SERVICES
Assumptions/Comments
C.5 Streets to Creeks
Administration
All RRWA Members
0 1 0 3 0 4 $941 $1,500 $15,000 $17,441
A Streets to Creeks
Administration 0 1 0 3 0 4 $941 $1,500 $15,000 $17,441 Facilitate and administer Street to Creeks contract. ODC includes contract cost.
C.6 Streets to Creeks
Campaign
Cotati, Mendocino County
0 1 1 2 0 4 $971 $560 $5,600 $7,131
A Streets to Creeks Campaign
0 1 1 2 0 4 $971 $ 560 $5,600 $7,131
Support further development of the Streets to Creeks outreach campaign and campaign material;
incorporate outreach material into RRWA materials and social media. ODC includes contract cost.
C.7 Streets to Creeks
Campaign and Pilot
Cloverdale, Healdsburg, Santa Rosa,
Sebastopol, Ukiah, Sonoma County,
Sonoma Water, Windsor 3 15 25 10 2 55 $ 14,000 $6,240 $62,400 $82,640
A Streets to Creeks Campaign and Trash Pilot
3 15 25 10 2 55 $14,000 $6,240 $62,400 $82,640
Support further development of the Streets to Creeks outreach campaign and campaign material;
incorporate outreach material into RRWA materials and social media. Support Co-Permittees with preparing
and administering an RFP to facilitate a Pilot Trash Study. Efforts include meeting to identify the scope,
creating a draft RFP, receiving and addressing Co-Permittee comments, identifying consultants and
clearinghouses for the solicitation, issuing the RFP, fielding questions, issuing addendums, receiving the
proposals and transmitting them to the Co-Permittees, follow-up communications and scheduling, preparing
contract documents, and administering the contract. ODC includes contract costs.
C.8 Streets to Creeks
Promotional Items
Cloverdale, Cotati, Healdsburg, Santa
Rosa, Sebastopol, Ukiah, Sonoma County,
Sonoma Water, Windsor 0 2 0 6 0 8 $1,882 $874 $8,736 $11,492
A Streets to Creeks Promotional Items
0 2 0 6 0 8 $1,882 $874 $8,736 $11,492
Facilitate ordering promotional items for tabling events. ODC includes up to $8,740 for promotional items.
C.9 Grant Support Sonoma Water, Santa Rosa, Windsor 4 18 36 6 0 64 $ 16,866 $0 $0 $16,866
A Grant Support and Advocacy
4 18 36 6 0 64 $16,866 $0 $0 $16,866
Support grant funding opportunities for member agency projects and regional projects. Research and report
upcoming funding opportunities.
C.10 Operators Forum Sonoma Water, Santa Rosa, Ukiah,
Windsor, Cloverdale 14 36 36 24 0 110 $29,646 $0 $0 $29,646
A Operators Forum Communications,
Management, and Implementation
14 36 36 24 0 110 $29,646 $0 $0 $29,646
Support and facilitate development of an Operators Forum for participating agencies. Convene a quarterly
working group comprised of operation staff to identify potential cost saving measures through regional
information sharing. Summary notes will be provided to participating agency staff. Staff time includes a
summary report with recommendations and action items identified throughout the year. Assumes four
meetings.
TOTAL Special Benefit Projects 41 93 122 85 6 347 $90,864 $14,659 $ 146, 589 $ 252,112