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Home My WebLink AboutGHD, Inc. 2021-10-13; Amendment 4 2024-05-15COU 2122-118-A4 CITY OF UKIAH AMENDMENT NO. 4 TO PROFESSIONAL SERVICES CONTRACT 2122118 BETWEEN GHD INC and THE CITY OF UKIAH This Amendment No. 4, entered on May 17, 2024 revises the Agreement for Consulting Services for preparing the plans, specifications and estimate for the Great Redwood Trail Phase 4 (GRT 4) Project dated October 13, 2021 between the City of Ukiah and GHD Inc, as follows. This Amendment No. 4 adds an additional 210 hours and $47,955.88, as described in Exhibit 1. This revises the total, not-to-exceed amount to $487,902.39. Except as expressly amended by this Amendment, all other terms remain unchanged and in full force and effect. IN WITNESS WHEREOF, THE PARTIES HAVE EXECUTED THIS AMENDMENT ON THE EFFECTIVE DATE: CONSULTANT BY: DATE: PRINT NAME: CITY OF UKIAH BY: DATE: SAGE SANGIACOMO, CITY MANAGER ATTEST BY: DATE: KRISTINE LAWLER, CITY CLERK Matthew G. Kennedy May 20, 2024 Jul 2, 2024 Kristine Lawler (Jul 2, 2024 15:09 PDT) Kristine Lawler Jul 2, 2024 The Power of Commitment GHD Inc. 12557341 City of Ukiah Ref: COU No. 2122118 Our ref: 12557341 April 26, 2024 Andrew Stricklin Project Manager City of Ukiah 300 Seminary Avenue Ukiah, CA 95482 RE: Great Redwood Trail Phase 4: Amendment No. 4 for Additional Environmental Services During Construction Dear Mr. Stricklin: This amendment proposal is submitted based on your request to provide environmental support for the construction phase of the project. Below is a summary of the additional pre-construction, construction and post-construction period tasks and efforts requested by the City: 1. Project Management Additional project management support will be required for the tasks listed below. This includes ongoing coordination and communication as well as project budget management and invoicing. Cost: $2096.00 Approximate Hours: 8 hours 2. Pre-construction Bird Nesting Surveys If vegetation removal (e.g., clearing and grubbing) or other project-related activities must occur during the nesting season (typically March 1 to August 31), a qualified Biologist will need to survey for active bird nests within seven (7) days prior to the beginning of project-related activities. If needed, surveys will begin in the early morning and continue until vegetation, nesting behavior, and nests have been sufficiently observed. A report of the survey will be submitted to CDFW by email within three (3) business days of survey completion. The report will include: ·Description of the area surveyed; ·Time and date of surveys; ·Ambient conditions; ·Species observed; ·Active nests observed, if any, and evidence of breeding behaviors (e.g., courtship, carrying nesting material or food, etc.); and ·Description of any outstanding conditions that may have impacted survey results (e.g., weather conditions, excess noise, predators present, etc.). If an active nest is found, avoidance measures will be provided to the City and its Contractor. If a lapse in project-related work of seven (7) days or longer occurs, the survey is required to be repeated before project work can resume. Task 2 Assumptions and Exclusions ·There will be no lapse in construction (more than 7 days), necessitating new surveys be complete. ·No nests will be found requiring long-term monitoring. If nests are found, it is assumed the areas can be avoided until the nesting season has ended. Exhibit 1 12557341 | Proposal for Environmental Studies and Permitting 2 ·If active nests are found that require monitoring, an amendment can be provided to the City. ·GHD will receive notification within a minimum of 15 working days of the start of construction, to therefore schedule the requisite survey within 7 days of the start of construction. Cost: $6946.72 Approximate Hours: 30 hours 3. Relocate Stranded Aquatic Life (Water D5) A GHD biologist will relocate, if necessary, any stranded aquatic life at Water D5 where water diversion/dewatering is anticipated. All other stream and culvert crossings are assumed to be done when the channel is dry. A GHD biologist will remove and relocate all aquatic lifeforms encountered in isolated portions of Water D5 to the greatest extent practicable prior to dewatering and all reasonable efforts will be made to capture and move any remaining stranded aquatic lifeforms observed in the dewatered area. Capture methods may include hand nets, dip nets, buckets, seins, and/or by hand. Captured aquatic life will be released immediately in the closest suitable aquatic habitat adjacent to the work site. Information will be prepared detailing species that were stranded and relocated within the Project Inspection Report that is to be prepared for the stream crossings. Task 3 Assumptions and Exclusions ·Dewatering and diversion activities will occur once and thus require only one site visit. Any relocation of stranded aquatic life can occur within the same site visit. ·Only Waters D4 will require clearing. All other culvert extension and stream crossings will occur when flow is non-existent. ·GHD will receive notification within a minimum of 10 working days of the dewatering activity. Cost: $4248.72 Approximate Hours: 18 hours 4. Pre/Post Construction Wetland Mapping GHD will confirm the extent of wetlands on the east side of the tracks (previously mapped), south of Water D3, and will add the wetlands west of the track to our existing wetland site conditions mapping. Wetlands on the east side will be filled as part of construction and wetlands on both sides are to be enlarged and restored (debris, barrier removal on the west side). Therefore, post constructing mapping will be conducted to set a baseline for the subsequent monitoring required by the agencies. Task 4 Assumptions and Exclusions ·Post-construction wetlands will conform to plans. ·GHD will receive notification within a minimum of 15 working days of the start of construction. Cost: $10,252.94 Approximate Hours: 47 hours 5. Pre/Post Construction Permit Paperwork US Army Corps (NWP 14), North Coast Regional Water Quality Control Board (401 Water Certification), and CDFW (Streambed Alteration Agreement), all have requirements for filing notification before and after construction. This task includes: 12557341 | Proposal for Environmental Studies and Permitting 3 ·Upload Project information to EcoAtlas using Project Tracker Form. Required information includes a Project map and Mitigation Monitoring Reports (see Task 5) (per 401 Water Cert). ·Notice of Work Initiation (per SAA) ·Project Inspection Report, including photos and aquatic species relocation information (per SAA) ·Notice of Completed Work with Supplemental photos (per SAA). ·Notification of Project Completion (per 401 Water Cert) ·Certification of Compliance for Nationwide Permit (per NWP 14) Cost: $9551.50 Approximate Hours: 43 hours 6. Meetings, Contractor RFIs, and Scheduling GHD has included attendance at up to 8 City/Contractor Team meetings and up to 20 hours to respond to Contract RFIs related to environmental questions. This task also includes time for scheduling site visits and coordinating with the City and Contractor on the above tasks. Task 6 Assumptions and Exclusions ·Construction will last no more than 6 months. ·GHD will not be required to attend any more than 8 City-Contractor meetings. ·Environmental related RFIs will not take any more than 20 hours to respond. Cost: $14,860.00 Approximate Hours: 64 hours Total Time-and-Materials Fee Requested: $47,955.88 We welcome the opportunity to continue supporting the City on this important project. Please let me know if you have any questions regarding our proposal. Sincerely, Erik Fanselau, PE, CFM, LEED AP Project Manager Project Name:Great Redwood Trail Phase 4: Pre and Post Environmental Monitoring during Construction Client:City of Ukiah Prepared by:Kristine Gaspar Date: Job Number:12557341 LABOR CATEGORY >Project Project Biologist Env Lead Scientist Wetland GIS PA TOTAL TOTAL Principal Manager Hartnet Gaspar Overton Cipra Thompson Surducan HOURS Espenses RATE >$344 $268 $208 $268 $192 $208 $172 $92 / Travel FEE Task / Item /Hr /Hr A007 A004 B007 A007 A009 /Hr Pre and Post Construction Environmental Support 1.Pre-construction Bird Survey/Memo (March 15 to Sep 1; 1 site visit)1 1 24 2 2 30 $195.00 $268 $6,946.72 2.Relocate Stranded Aquatic Life (Only D4; 1 site visit)1 16 1 18 $117.00 $268 $4,248.72 3.Pre- and Post-construction Wetland Mapping (2 site visits)1 2 16 20 8 47 $305.50 $535 $10,252.94 4.Pre- and Post-construction Agency Paperwork/Coordination 1 8 2 4 24 4 43 $279.50 $0.00 $9,551.50 6.Mtgs (8); Contractor RFIs; Scheduling (6 months)1 4 4 36 8 11 64 $416.00 $0.00 $14,860.00 7.Project Management 1 6 1 8 $52.00 $2,096.00 4 21 46 45 48 20 14 12 210 $1,365 $1,071 $47,956 4 21 46 45 48 20 14 12 210 $1,365 $1,071 $47,955.88 *OTHER DIRECT COSTS include printing, photocopies, shipping, and other miscellaneous direct expenses. GHD - PROJECT FEE ESTIMATING SHEET April 26, 2024 LABOR COSTS FEE COMPUTATION *OTHER DIRECT COSTS PROJECT TOTALS SUBTOTAL TASKS 5/17/2024 Page 1