HomeMy WebLinkAboutGHD, Inc. 2021-10-13; Amendment 3 2024-05-15COU 2122-118-A3
CITY OF UKIAH
AMENDMENT NO. 3
TO
PROFESSIONAL SERVICES CONTRACT 2122118
BETWEEN
GHD INC and THE CITY OF UKIAH
This Amendment No. 3, entered on May 17, 2024 revises the Agreement for Consulting
Services for preparing the plans, specifications and estimate for the Great Redwood Trail
Phase 4 (GRT 4) Project dated October 13, 2021 between the City of Ukiah and GHD
Inc, as follows.
This Amendment No. 3 adds an additional 82.15 hours and $15,679.51, as described in
Exhibit 1. This revises the total, not-to-exceed amount to $439,946.51.
Except as expressly amended by this Amendment, all other terms remain unchanged and
in full force and effect.
IN WITNESS WHEREOF, THE PARTIES HAVE EXECUTED THIS
AMENDMENT ON THE EFFECTIVE DATE:
CONSULTANT
BY: DATE:
PRINT NAME:
CITY OF UKIAH
BY: DATE:
SAGE SANGIACOMO, CITY MANAGER
ATTEST
BY: DATE:
KRISTINE LAWLER, CITY CLERK
Matthew G. Kennedy
May 20, 2024
Jul 2, 2024
Kristine Lawler (Jul 2, 2024 15:09 PDT)
Kristine Lawler Jul 2, 2024
The Power of Commitment
GHD Inc. 12557341
City of Ukiah Ref: COU No. 2122118
Our ref: 12557341
March 27, 2024
Andrew Stricklin
Project Manager
City of Ukiah
300 Seminary Avenue
Ukiah, CA 95482
RE: Great Redwood Trail Phase 4: Amendment No. 3 for Additional Design and Environmental
Services
Dear Mr. Stricklin:
This amendment proposal is submitted based on our additional efforts to complete the project and address
changes to the design after our 100% design submittal in September 2022. Based on our recent
discussions, it appears that due to unforeseen circumstances the project may be terminated without going
to construction. We have exceeded our original budget but had refrained from submitting an amendment
request due to feedback from the City that a significant redesign of the project to move the trail back on to
the track alignment may occur which would have required an amendment. GHD is still prepared to support
the City with this project if it moves forward for design revisions or construction.
Below is a summary of the tasks and efforts we have incurred in addition to the original contract Scope of
Work and the previous amendment request:
1. Project Management
Additional project management support was provided for the tasks listed below. This included ongoing
coordination and communication as well as project budget management and invoicing.
Cost: $1,581.60
Approximate Hours: 7.4 hours
Rate: $215/hr
2. Civil Design Changes:
This work primarily consists of the labor to revise the Plans, Specifications, and Estimate to add the
irrigation water storage tanks along the trail requested by the City. This also included research to find a
suitable tank solution for the project and structural design coordination for the tank placement.
Cost: $3,734.80
Approximate Hours: 20 hours
Rate: $215-$155/hr
3. Additional Environmental Coordination and Permitting:
Additional work was required at the request of the permitting agencies: USACE, CDFW, and RWQCB. GHD
attended three additional field meetings with permitting agency staff as part of the permit review process.
This effort was not anticipated based on our prior experience with these same agencies on similar projects.
In addition, several updates to the permit packages were made when the agencies did not agree with the
proposed mitigation strategy, resulting in unexpected changes in design and subsequent resubmittals to the
permitting agencies. This included revisions to the civil grading design in the wetland impacted areas
because the agencies chose to use a more conservative interpretation of the wetland criteria. Grading was
changed to maintain a specific area to encourage ponding and wetland generation to mitigate impacts. At
the City’s request, we also investigated a potential spring located along the trail alignment.
Cost: $7826.86
Approximate Hours: 41 hours
Rate: $215-$120/hr
Exhibit 1
12557341 | Proposal for Environmental Studies and Permitting 2
4. Electrical Coordination
This work primarily consisted of the coordination, initiated by PG&E, after the 100% submittal regarding the
service application for the street light service at Norgard Lane. This included a site visit and additional
application coordination.
Cost: $816.25
Approximate Hours: 5.75 hours
Rate: $155-$80/hr
5. Project Redesign Cost Estimate
At the City’s request, in February 2023, GHD prepared a rough cost estimate to determine what the
approximate redesign cost would be to shift the trail alignment back on to the track.
Cost: $1720.00
Approximate Hours: 8 hours
Rate: $215/hr
Total Fee Requested: $15,679.51
We welcome the opportunity to continue supporting the City on this important project. Please let me know if
you have any questions regarding our request.
Sincerely,
Erik Fanselau, PE, CFM, LEED AP
Project Manager