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HomeMy WebLinkAboutBest Quality Tree Service 2024-05-17Exhibit A REQUEST FOR BID City of Ukiah Todd Grove Park Tree Removal RFB E37587 April 23rd, 2024 Mandatory Pre-Bid Meeting Thursday, 2:00PM, May 9th, 2024 Todd Grove Park, 600 Live Oak Ave. Ukiah CA 95482 Bid Due Date Thursday, 2:00 PM, May 16th, 2024 City of Ukiah Todd Grove Park Tree Removal E37587 - RFB 2 I.Introduction City of Ukiah is seeking bids from qualified Contractors to provide all necessary materials, equipment and labor for the removal of one (1) fir tree located at 600 Live Oak Ave, Ukiah CA. II.Bid Procedure PLEASE TAKE NOTICE: This Request for Bid (RFB) is issued as an open market purchase under Section 1522 of the Ukiah City Code. This is not a formal or informal bid under the provisions of state law governing RFB’s for Public Projects. The procedures governing open market purchases are at the discretion of the Purchasing Officer and may vary from bid to bid, depending on the City’s needs. The City Code encourages the Purchasing Officer to use modern communications, including the telephone, e-mail and the internet, to obtain the lowest possible price, consistent with the City’s needs. The Purchasing Officer does use City bidder’s lists when soliciting bids. You may contact the Purchasing Officer if you would like to be placed on the City’s bidder’s list. III.Contact Person The City has designated Myles Fisette, Purchasing Manager, as the contact person for questions related to the work requested. Questions are to be submitted in writing, and can be done so by e-mail at mfisette@cityofukiah.com. IV.Examination of the Site The Contractor should familiarize himself with the local conditions of the project sites, and shall be responsible for having acquired full knowledge of the job and all problems affecting it. Failure to do so will in no way relieve him/her of the responsibility for performing any of the work or operations required as part of this contract. V.Mandatory Pre-Bid Meeting A mandatory pre-bid conference will be held at 2:00 p.m., Thursday May 9th, 2024 at Todd Grove Park located at 600 Live Oak Ave, Ukiah CA 95482, to fully acquaint interested Contractors with local conditions, construction and labor required so that he or she may fully understand the facilities, difficulties and restrictions attending the execution of the work under the Contract. Failure to attend the mandatory bid conference will be just cause for the bid to be rejected as non-responsive. Bidders shall thoroughly examine and be familiar with the Plans and Special Provisions. VI.Bid Submittal Instructions Bids can be submitted in hardcopy or by email. Bids are due on or before May 16th, 2024 2:00PM to: City of Ukiah Purchasing Department Attn: Myles Fisette 411 West Clay Street Phone: (707) 463-6225 Email: mfisette@cityofukiah.com It will be the sole responsibility of the bidders to have their bids delivered to the City before the closing hour and date. Late bids will not be considered and will be returned unopened to the sender. The City will not be responsible for any cost incurred by the Contractor in preparation of their bid response. City of Ukiah Todd Grove Park Tree Removal E37587 - RFB 3 VII.Scope of Work The City of Ukiah requests bids that include all necessary materials, equipment and labor to remove one (1) fir tree located at 600 Live Oak Ave, Ukiah CA. Tree to be removed will be marked. Tree removal work shall include all brush chipped, stumps ground 6-8" below ground level, and any visible roots removed. Total clean-up is required, including all wood chips and debris. Resulting stump holes to be filled by City crews. It is the contractor’s responsibility to notify Underground Service Alert (USA) to identify any underground utility issues within the area of the work. Dial (toll free) 1 (800) 642-2444. Upon completion of work, the area shall be cleaned to a condition at least equal to that which existed prior to the commencement of the work. Undergrowth and adjacent structures sustaining damage or injury due to the work shall receive corrective action – after discussion and approval of City of Ukiah. Contractor shall be solely responsible for any and all damages extending from the tree removal. Contractor shall restore all damaged property to its original condition at his/her own expense. Contractor will be responsible, in accordance with Construction Safety Orders of the Division of Industrial Safety, State of California, to ensure the least possible obstruction to traffic and inconvenience to the general public, and adequate protection of persons and property in the vicinity of the work. Work will not be considered complete until final inspection has been made by the City streets supervisor, and work has been completed to his/her satisfaction. VIII.Measurement and Payment The bid price for this work shall be lump sum, and consist of all labor, materials, equipment, applicable fees, including tax (8.875%) and freight necessary to perform the work as described in this bid specification. IX.Terms The City asks that vendors specify their desired payment preferences in their bid response. The actual payment terms of the contract will be open for negotiation during the contract phase. If no special payments are requested prior to issuing the work, the City will assume net 30 terms. The City reserves the right to award to the lowest, responsible bidder. The City also reserves the right to waive any irregularities and technicalities and request rebids should it be deemed in its best interests to do so. The price, terms, delivery point, and delivery date may individually or collectively be the basis of the awarding of the bid. In addition, the City reserves the right to make the selection of specific parts of a bid, or multiple proposals that will best meet the needs of the City as defined in this RFB. In addition, the City reserves the right to reject any or all bids. The awarded contractor will enter a “Short Form Construction Contract”, Attachment A. City of Ukiah Todd Grove Park Tree Removal E37587 - RFB 4 X.Work Scheduling Work schedule will be based on Monday through Friday, 7:00 a.m. to 4:00 p.m. A pre-construction meeting will be held between the City and the Contractor to review the project prior to the start of work. XI.Addenda If it becomes necessary to revise any part of this Request for Bid (RFB) after it has been issued, the City will issue an addendum to the RFB containing the revision. All addenda will be posted on the City’s website at www.cityofukiah.com/purchasing with the rest of the RFB documents. Anyone who intends to submit a bid in response to the RFB must check the website frequently for any posted addenda. Anyone submitting a bid will be deemed to have seen and agreed to be bound by the posted addenda. XII.Bidder Qualifications The City will satisfy itself that the potential contractors are reputable firms with a proven track record and a proven product. Contractors are asked to provide the information requested under Work Performance History Capability. References are to be those who you have performed similar scope of work as asked for in this RFB. References are to include the contact name and phone number. A minimum of three references are requested. XIII.Insurance Requirements Bidder’s attention is directed to the insurance requirements – see Attachment C. Contractors shall furnish to the City, upon award of contract, certificates of insurance covering full liability under Worker’s Compensation laws of the State of California, Comprehensive General Liability and Business Auto Insurance with policy limits of not less than $2,000,000 naming the City as an additional insured party. It is highly recommended that contractors confer with their respective insurance carriers or brokers to determine in advance of bid submission the availability of insurance certificates and endorsements as prescribed and provided herein. If an apparent awarded contractor fails to comply with the insurance requirements, that contractor may be disqualified from award of the contract. If you have questions regarding the City’s requirements, please contact the City’s Risk Manager at 707-463-6287. XIV.License and Additional Requirements 1)Compliance with Laws and Regulations: All materials, parts and equipment furnished pursuant to these specifications shall be in compliance with the laws and regulations of the State of California and OSHA. The contractor shall, if requested by the City, supply certification and evidence of such compliance. 2)Legal Requirements and Permits: The contractor agrees to fully comply with all local, City, State and Federal laws, regulations and ordinances governing performance of contractual services required, and it will be the responsibility of the contractor to obtain any and all necessary licenses, permits or clearances, including the actual cost of licenses. 3)License Requirements: Bidder/Contractor must possess a current State of California contractor’s license and a City of Ukiah business license. (For information business license, please contact Liz Frausto, City of Ukiah Finance Department at 707-463-6215.) a) The Contractor shall possess a valid State of California Class D49 license. Bidder shall provide proof of possession of the proper licenses and certificates of registration necessary to perform the work. Employees actually performing the tasks shall provide proof of proper certificates of registration for same. b) The bidder shall keep in force a City of Ukiah business license for the extent of the project. c)Where subcontractors/jobbers are used, bidder shall provide the City with proof of proper licenses, certificates and proof of insurance for work performed. 4)Notice to Bidders – Contractor Registration and Prevailing Wages –No contractor or subcontractor may be listed on a bid proposal for a public works project unless registered with City of Ukiah Todd Grove Park Tree Removal E37587 - RFB 5 the Department of Industrial Relations pursuant to Labor Code section 1725.5 [with limited exceptions from this requirement for bid purposes only under Labor Code section 1771.1(a)]. No contractor or subcontractor may be awarded a contract for public work on a public works project unless registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5. The prime contractor shall be responsible for posting job site notices as prescribed by regulation. This project is subject to compliance monitoring and enforcement by the Department of Industrial Relations. Public Works Small Project Exemption: Small project exemption means that contractors who work exclusively on small projects are not required to register as public works contractors or file electronic certified payroll reports for those projects. However, prevailing wages must still be paid on projects with small project exemption. Contractors are still required to maintain certified payroll records on a continuous basis, and provide those records to the Labor Commissioner’s Office upon request. Small project exemption is applied based on the amount of the entire project, not a contractors subcontracted amount of the project. Small project exemption applies for all public works projects that do not exceed: $25,000 for new construction, alteration, installation, demolition or repair; and $15,000 for maintenance. Each laborer or mechanic of Contractor or any subcontractor engaged in work on the project under this contract shall be paid, pursuant to provisions of Section 1770, including amendments thereof, of the Labor Code of the State of California, the Director of the Department of Industrial Relations, State of California, has ascertained the general prevailing rate of wages for straight time, overtime Saturdays, Sundays and Holidays including employer payment for health and welfare, vacation, pension and similar purposes, copies of the General Prevailing Wage Determination (applicable to the work), for the locality in which the work is to be done can be reviewed at Website: www.dir.ca.gov/dlsr/pwd/northern.html . The Labor Commissioner through the Division of Labor Standards Enforcement (DLSE) may at any time require contractor and subcontractors to furnish electronic certified payroll records directly to DLSE. For projects that do not meet the “Public Works Small Project Exemption”, contractors and subcontractors must furnish electronic certified payroll records directly to the DLSE.