HomeMy WebLinkAbout2024-06-04 CC Packet - Special Budget HearingPage 1 of 2
City Council
Special Meeting
AGENDA
Civic Center Council Chamber ♦ 300 Seminary Avenue ♦ Ukiah, CA 95482
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Alternatively, you may view the meeting (without participating) by clicking on the name of the meeting at
www.cityofukiah.com/meetings.
June 4, 2024 - 3:00 PM
1.ROLL CALL AND PLEDGE OF ALLEGIANCE
2.AUDIENCE COMMENTS ON NON-AGENDA ITEMS
The City Council welcomes input from the audience. If there is a matter of business on the agenda that you are interested in,
you may address the Council when this matter is considered. If you wish to speak on a matter that is not on this agenda that is
within the subject matter jurisdiction of the City Council, you may do so at this time. In order for everyone to be heard, please
limit your comments to three (3) minutes per person and not more than ten (10) minutes per subject. The Brown Act
regulations do not allow action to be taken on audience comments in which the subject is not listed on the agenda.
3.BUDGET HEARING
3.a.Presentation of the Draft 2024-25 Fiscal Year City Budget and Draft Five-Year Capital
Improvement Plan (Continued if necessary).
Recommended Action: Receive presentation of the 2024-25 fiscal year and provide direction as
necessary.
Attachments:
1.5-Year Capital Improvement Plan - DRAFT - FYE 25
2.Vehicle Justifications - FYE 25
4.ADJOURNMENT
Please be advised that the City needs to be notified 72 hours in advance of a meeting if any specific accommodations or interpreter services
are needed in order for you to attend. The City complies with ADA requirements and will attempt to reasonably accommodate individuals with
disabilities upon request. Materials related to an item on this Agenda submitted to the City Council after distribution of the agenda packet are
available for public inspection at the front counter at the Ukiah Civic Center, 300 Seminary Avenue, Ukiah, CA 95482, during normal business
hours, Monday through Friday, 8:00 am to 5:00 pm. Any handouts or presentation materials from the public must be submitted to the clerk 12
hours in advance of the meeting; for handouts, please include 10 copies.
I hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the bulletin board at
the main entrance of the City of Ukiah City Hall, located at 300 Seminary Avenue, Ukiah, California, not less than 24 hours prior to the meeting
set forth on this agenda.
Kristine Lawler, CMC/CPMC
Dated: 5/31/24
Page 1 of 121
Page 1 of 2
Agenda Item No: 3.a.
MEETING DATE/TIME: 6/4/2024
ITEM NO: 2024-270
AGENDA SUMMARY REPORT
SUBJECT: Presentation of the Draft 2024-25 Fiscal Year City Budget and Draft Five-Year Capital
Improvement Plan (Continued if necessary).
DEPARTMENT: Finance PREPARED BY: Diana Ramos, Assistant Accountant
PRESENTER: Dan Buffalo, Finance Director and various
departmental representatives.
ATTACHMENTS:
1. 5-Year Capital Improvement Plan - DRAFT - FYE 25
2. Vehicle Justifications - FYE 25
3. Presentation given at meeting
Summary: The Council will receive continued presentations on the draft 2024-25 City budget and the City's Five-
Year Capital Improvement Program Plan.
Background: Presented here is the operating and capital budget for the City of Ukiah for the Fiscal Year 2024-25.
Budget development began at the start of the calendar year and has included a series of meetings with the City
Council in review of current operations, proposed objectives for the upcoming fiscal year, and continued review of
the rolling five year Capital Improvement Plan (CIP).
This is the final phase of the budget adoption process, priming the Council and community for a more detailed
budget discussion with departments. Following a comprehensive presentation of the City's principal funds by
Finance, various departments will provide an overview of their proposed budgets focusing on noteworthy line item
expenditures/projects, and will be available to answer questions and engage with the Council and/or community.
Proposed schedule of the final phase of the FY 24-25 Budget Development Process:
• June 3 City Council Budget Hearing 4pm; Budget Overview, CIP, Departmental Presentations
June 4 City Council Budget Hearing; 3pm; Continuation of Budget and Departmental Presentations (if
necessary)
• June 5 City Council Budget Hearing; 3pm; Continuation of Budget and Departmental Presentations (if
necessary)
• June 19 Regular Meeting; 6pm; Budget Adoption
Note: While presenting, departments will focus their remarks on any significant changes in the budget from the
current year to next given the multi-month review/development that has already taken place with the City Council.
Discussion: As part of this packet, and in preparation of budget discussions with departments, the following
are provided:
1. Budget unit pages (OpenGov stories). The Finance Department continues to enhance the usability and
navigation of the budget document, turning to the OpenGov platform to deliver the budget document in its
entirety. Budget units (departments and divisions) are presented in a standardized format in what are called
"stories." They are dynamic, navigable web pages designed to be read electronically through a web browser.
They offer the reader drill down features so that data can be presented as generally or as granularly as
Page 2 of 121
Page 2 of 2
desired.
The best way to access stories is by clicking this link and finding each subsequent link in the table of contents:
2024-25 Fiscal Year Budget Draft (html link): https://stories.opengov.com/ukiahca/published/CZOWkUdPA
The landing page from the link is the cover of the budget document (in draft), including a table of contents at
the bottom. Each budget story can be accessed by clicking on its respective link in the table of contents. As
the budget document is further developed, links will be activated for any reader to examine.
The OpenGov platform is best viewed through the Google Chrome web browser. It is a free application and
can be found at the following link, complete with download and installation
instructions: https://www.google.com/chrome/
2. Five-year capital improvement program schedule (Attachment 1) and the Vehicle & Heavy Equipment
Justifications (Attachment 2).
Recommended Action: Receive presentation of the 2024-25 fiscal year and provide direction as necessary.
BUDGET AMENDMENT REQUIRED: N/A
CURRENT BUDGET AMOUNT: N/A
PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: N/A
PREVIOUS CONTRACT/PURCHASE ORDER NO.:N/A
COORDINATED WITH: N/A
DIVERSITY-EQUITY INITIATIVES (DEI):N/A
CLIMATE INITIATIVES (CI):N/A
GENERAL PLAN ELEMENTS (GP):N/A
Page 3 of 121
300 Seminary Avenue • Ukiah • CA • 95482-5400
FIVE-YEAR
CAPITAL IMPROVEMENT
PROGRAM FOR FISCAL YEAR
2024-2025
(DRAFT)
Attachment 1
Page 4 of 121
AIRPORT
Page 5 of 121
FIVE YEAR CAPITAL IMPROVEMENT PLAN*
24/25 FISCAL YEAR
AIRPORT
This project is for the pavement rehabilitation design of Taxiways A
(4,540'x55'), A3 (250'x45'), and A5 (250'x45') due to thermal and aging related
cracking with localized structural related cracking but no evidence of structural
failure. Proposed rehabilitation is milling top 2 inches of AC crack sealing and
pavement repair, and placement of 2 inch layer of new AC and markings.
Add'l Comments:The FAA has made cost and project scope adjustments.
Moved from FY 21/22, and increased by $88,385. Moved from FY 22/23, and
increased from $148,385. Moved from FY 23/24 and increased from $250k.
This project will cover construction to rehabilitate pavements of Taxiways A
(4,540'x55'), A3 ( 250'x45') and A5 (250'x45').
Add'l Comments:The FAA has made cost and project scope adjustments.
Moved from FY 2/23, and increased by $839,200. Moved from 24/25, and
increased from $1,339,200. Moved from 26/27.
As an ongoing maintenance item, slurry seal on airport aprons.
Add'l Comments:As an ongoing maintenance item, slurry seal on airport
aprons. Added budget for future years. Removed budget for FYE 25 to align
with the budgeting of Public Works.
The Master Plan would focus on updating aviation activity forecasts, runway
length analysis, long-term development plans, and financial self-
sufficiency/revenue generation.
Add'l Comments:Conduct study in FY 3/24 and complete in FY 24/25. Moving
from FYE 24.
-$ -$ 822,000$ 12,500$ 2,863,000$ 13,500$ 3,711,000$
Re
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AIRPORT
77
8
2
5
2
0
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.
8
0
2
3
0
18
0
3
4
N/
A
14
0
3
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Contingent upon
FAA Grant Funding.
Pavement
Rehabilitation of
Taxiways A, A3 and
A - Design
Bu
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A
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SUB-TOTAL:
12,500$
Contingent upon
FAA Grant Funding.
12,000$
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13,500$
$ 450,000
13,000$ $ 51,000
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X
Pavement
Rehabilitation of
Taxeways A, A3
and A5 -
Construction
2,850,000$
Master Plan
77
8
2
5
2
0
0
.
5
2
1
0
0
18
4
2
0
N/
A
14
0
3
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Ne
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Gr
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Contingent upon
FAA Grant Funding.450,000$
Airport Apron
Slurry Seal
77
7
2
5
2
0
0
.
5
6
6
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0
18
3
3
2
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Aiport Operations
Budget.
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INFRASTRUCTURE
$ 2,850,000
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360,000$ $ 360,000
77
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2
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8
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Project Name Project Description
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Costs to date Totals
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27/28Funding Source Add'l
Comments 24/25 25/26 26/27
*Refer to last page of this document for definition of terms used.PAGE 1
Page 6 of 121
FIVE YEAR CAPITAL IMPROVEMENT PLAN*
24/25 FISCAL YEAR
AIRPORT
Current tank is a split fuel system, containing both Jet A fuel and Avgas.
Converstion to Jet A is necessary to maximize the fuel sources for the airport,
provide better service to its customers.
Add'l Comments:Moved from FYE 20. Current revenues may not be
adequate, external funding may be necessary. Moved from FYE 22. Moved
from FYE 24.
-$ -$ 150,000$ -$ -$ -$ 150,000$
Project Name
Project Description
Org/Object
Project Number
Allocation to Multi-
fundsProject Status
Funding Source
Funding Identified
Funding Source Add'l
Comments
Costs to date
Estimated Costs per
Fiscal Year
Totals
Comments
City Council Status
Shovel Ready
Replace 20,000
gallon fuel tank
with 20,000 gallon
Jet A tank
77
9
2
5
2
0
0
.
8
0
1
0
0
15
0
4
2
N/
A 150,000$ $ 150,000
Re
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24/25 25/26 26/27
AIRPORT
Sh
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VEHICLES, MACHINERY & EQUIPMENT
Or
g
/
O
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27/28 28/29
Provides a description and additional narrative to assist in the understanding of the need and value of the proposed project.
The proposed account code where the expense will be accounted for.
Pr
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#
Totals
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Definition of terms used:
SUB-TOTAL:
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Fu
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Funding Source Add'l
Comments Costs to date
Al
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Project Name Project Description
The name of the project.
14
1
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Project is ready to be sent out to bid.
To further explain, as necessary, the funding type used selected.
Costs spent on the project.
Costs estimated to be spent in each of the fiscal years.
The sum of the five year estimate for each project.
Additional information as needed.
"Not Reviewed"- First time that Council has been presented the project; "Reviewed" - Council has been presented the project during an agendized meeting; "Explore" - Council has reviewed and has asked staff to further explore; "Reviewed and Supported" -
Council has reviewed and supports the placement of the project on the CIP Plan; "Budget Adopted" - Council has approved the project through the Council action that takes place through either the full budget adoption process, or through a specific agendized
item brought to Council.
The number assigned to track all expenses related to the project.
Indicates if the cost of the proposed cost is shared. In this case, here it will state what other funds are sharing the cost.
This indicates whether the project is "NEW", "IN PROGRESS", "ONGOING", "DEFERRED", or "COMPLETED".
The Fund the actual expense will come out of.
"Yes" indicating funding has been identified and will be available, "No" indicating funding has not yet been identified and is unavailable.
*Refer to last page of this document for definition of terms used.PAGE 2
Page 7 of 121
CITY MANAGER
Page 8 of 121
FIVE YEAR CAPITAL IMPROVEMENT PLAN*
24/25 FISCAL YEAR
CITY MANAGER'S DEPARTMENT
Replacing parking meters.
Add'l Comments:Funded by line of credit loan proceeds being secured by
Finance as part of a larger capital improvement funding strategy. Moved from
FYE 20 year. Installation will coincide with Streetscape Project. Funding
secured through bond issuance; project put on hold due to COVID-19 and will
resume when market conditions allow. Moved from FYE 21. Project put on
hold due to COVID-19 and will resume when market conditions allow. Moved
from FYE 22. Project moved from FYE 25 to coincide with anticipated
development in the downtown.
-$ -$ 400,000$ -$ -$ -$ 400,000$
Project Name
Project Description
Org/Object
Project NumberAllocation to Multi-
funds
Project Status
Funding Source
Funding Identified
Funding Source Add'l
Comments
Costs to date
Estimated Costs per
Fiscal Year
Totals
Comments
City Council Status
Shovel Ready
Re
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28/29
VEHICLES, MACHINERY & EQUIPMENT
Project Name Project Description
CITY MANAGER DEPARTMENT
Sh
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24/25 25/26 26/27 27/28
Or
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The name of the project.
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64
0
1
2
6
0
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400,000$ $ 400,000
Provides a description and additional narrative to assist in the understanding of the need and value of the proposed project.
The proposed account code where the expense will be accounted for.
Pr
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Totals
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Definition of terms used:
Parking Meter
Replacement
SUB-TOTAL:
Fu
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Fu
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Funding Source Add'l
Comments Costs to date
Al
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Pr
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The number assigned to track all expenses related to the project.
Indicates if the cost of the proposed cost is shared. In this case, here it will state what other funds are sharing the cost.
This indicates whether the project is "NEW", "IN PROGRESS", "ONGOING", "DEFERRED", or "COMPLETED".
The Fund the actual expense will come out of.
"Yes" indicating funding has been identified and will be available, "No" indicating funding has not yet been identified and is unavailable.
Project is ready to be sent out to bid.
To further explain, as necessary, the funding type used selected.
Costs spent on the project.
Costs estimated to be spent in each of the fiscal years.
The sum of the five year estimate for each project.
Additional information as needed.
"Not Reviewed"- First time that Council has been presented the project; "Reviewed" - Council has been presented the project during an agendized meeting; "Explore" - Council has reviewed and has asked staff to further explore; "Reviewed and Supported" -
Council has reviewed and supports the placement of the project on the CIP Plan; "Budget Adopted" - Council has approved the project through the Council action that takes place through either the full budget adoption process, or through a specific agendized
item brought to Council.
*Refer to last page of this document for definition of terms used.PAGE 1
Page 9 of 121
COMMUNITY SERVICES
Page 10 of 121
FIVE YEAR CAPITAL IMPROVEMENT PLAN*
24/25 FISCAL YEAR
COMMUNITY SERVICES
The pool pump house pool is in need of replacement due to age and general
deterioration of the building.
Additional Comments: Project was formerly called "Pool Block House". Looking
for funding. Moved from starting FYE 21. Prioritization and funding source(s)
under review. Estimated cost is $250k. Project deferred if we pursued pool
replacement as below. Consider incorporating into Municipal Pool
Replacement.
State grant to provide some grading, flood surveying, debris removal and
planting.
Additional Comments: RFP for design process is complete 12/2018; Hydrology
studies and CEQA complete. Work expected to start in late spring or early
summer, with expectation of project completion in FYE 22. Most recent
schedule indicates bidding in the Spring of 2023. Construction anticipated to
start in Summer of 2023. Project completion expected fiscal year (24/25).
Park master plan needed once a site is identified.
Additional Comments:Location and funding source(s) under review; Need to
explore grant funding. Department estimate/request is $3-5 million.
In 2017 the Community Development Department began work on a
Wagenseller Park Feasibility Analysis. It has been determined through the
analysis and other surveys a park is needed in the Wagenseller area. Extensive
landscaping, equipment purchase and installation needed.
Additional Comments:Working with RCHDC to determine location along with
seeking grant funding. Reduced the amount from $950k, to break out the
Master Plan into a separate line item. Moved from FYE 23. Funding from
RCHDC now seems unlikely. Moved from FYE 24. Departmental
estimate/request is $3-5M.
Replacement of this equipment is necessary, due to the age and high usage of
this equipment, as well as safety concerns. Staff will be seeking grant funds to
assist with the cost.
Additional Comments:Staff applied for Prop 68 funds for park renovations
including new playground equipment. Department estimated request is 100k.
Replace roof at softball fields.
Additional Comments: Prioritization and funding source(s) under review. Roof
currently has some leakage and panels are pealing up. Staff is currently
evaluating the project. Need to explore grant funding. Department
estimate/request is $50,000.
$ -
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Pool Pump House
10
0
2
2
1
0
0
.
8
0
2
2
0
18
0
1
2
N/
A
51
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No
Fiscal Year Allocation
TBD
Wagenseller Park
Development
30
0
2
2
2
0
0
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8
0
2
2
0
18
0
6
3
N/
A
Or
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B
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Wagenseller Park
Plan
30
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8
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A
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832,005$ Riverside Park
30
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Seeking grant
funding.
$ 832,005
Re
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Oak Manor
Playground
Equipment
Replacement
30
3
2
2
2
3
0
.
8
0
1
0
0
18
0
1
0
N/
A
50
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O
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k
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Gr
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No
Seeking grant
funding
Softball Fields
Restroom
Concession
Building Roof
Replacement 30
0
2
2
2
1
0
.
8
0
2
2
0
18
1
1
0
N/
A
90
1
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FACILITIES/BUILDINGS/LAND
Totals
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COMMUNITY SERVICES DEPARTMENT
24/25 25/26 26/27 27/28
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Funding Source Add'l
Comments
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Project Name Project Description 28/29
Ne
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No
Seeking grant
funding.
Costs to date
Sh
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Or
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No
Fiscal Year Allocation
TBD
$ -
$ -
*Refer to last page of this document for definition of terms used.PAGE 1
Page 11 of 121
FIVE YEAR CAPITAL IMPROVEMENT PLAN*
24/25 FISCAL YEAR
COMMUNITY SERVICES
Replace irrigation at softball fields.
Additional Comments:Irrigation system is inefficient and difficult to control
coverage to maintain healthy turf. Needed to remain competitive for
tournaments and reduce liability. Need to explore grant funding. Department
estimate/request is $500,000.
Develop additional area for meeting, band stand, viewing platforms. Install
lighting.
Additional Comments:Prioritization and funding source(s) under review;
Need to explore grant funding. Department estimate/request is $250,000.
The Municipal Pool at Todd Grove park is approx. 100 years old. Maintenance
costs are becoming prohibitive. The existing facility needs to be demolished
and remove and a new facility needs to be designed and built. Addition of
Recreation Building to the Pool Facility where the unusable kiddie pool is. This
will eliminate the Splash Pad and Day Camp Office projects from this CIP list.
Facility will serve Day Camp, Recreation Classes, Facility Rentals, Trainings,
Meetings, Youth Sports Practices and Green Room for Concerts.
Additional Comments:Funding will need to come from some combination of
grants, fundraising, bond measures, and/or special district. Estimated cost:
$12M. Staff is preparing a "Needs Assessment/Feasibility Study" to better
prepare for funding efforts.
The Day Camp Office and Storage Buildings are premanufactured buildings that
have reached their life expectancy.
Additional Comments:Frequency of maintenance needs and costs are
increasing. Estimated cost: $240k.
Oak Manor Park is a popular Park with significant daily use, currently served by
a "porta-potty."
Additional Comments:Grant funds currently being applied for.Department
estimate/request is $130k.
Outdoor security cameras for protection of property.
Additional Comments:Moved from FY 22, 23 and 24 due to higher priorities.
Department estimate/request is $30k.
Building exterior needs painting.
Additional Comments:Funding not secured, planning for routine
maintenance. Moved from FYE 21. Moved from FYE 23. Moved from FYE 24.
Security keyless door lock entry.
Additional Comments:Recent theft and safety concerns. Split out the cardlock
from the cameras. Moved from FYE 21 due to COVID-19. Moved from FYE 22
due to COVID-19. Moved from FYE 24.
Oak Manor
Restroom TB
D
TB
D
N/
A
50
1
O
a
k
M
a
n
o
r
Ne
w
TB
D
No
Seeking grant
funding
Day Camp Office
and Storage
Building
Replacement
TB
D
Municipal Pool
Replacement TB
D
TB
D
N/
A
51
2
P
a
r
k
B
l
v
d
.
Ne
w
TB
D
No
Fiscal Year Allocation
TBD
TB
D
N/
A
51
2
P
a
r
k
B
l
v
d
.
Ne
w
TB
D
No
Fiscal Year Allocation
TBD
Softball Fields
Irrigation
Replacement
30
0
2
2
2
1
0
.
8
0
2
2
0
TB
D
N/
A
90
1
R
i
v
e
r
S
t
r
e
e
t
Ne
w
Skate Park Phase 2 -
Back Lot
Development
30
0
2
2
2
0
0
.
8
0
2
2
0
TB
D
N/
A
10
4
3
L
o
w
G
a
p
Ne
w
TB
D
No
Seeking grant
funding
45,000$ $ 45,000
Re
v
i
e
w
e
d
30,000$ $ 30,000
Re
v
i
e
w
e
d
20
0
S
.
S
c
h
o
o
l
Ne
w
73
0
2
2
6
0
0
.
5
6
3
0
Conference Center
Security
73
0
2
2
6
0
0
.
8
0
1
0
0
18
1
8
9
N/
A
20
0
S
.
S
c
h
o
o
l
Ne
w
TB
D
No
$ - X
$ -
Re
v
i
e
w
e
d
$ -
Re
v
i
e
w
e
d
TB
D
No
Seeking grant
funding
$ -
Re
v
i
e
w
e
d
$ -
Re
v
i
e
w
e
d
$ -
Re
v
i
e
w
e
d
Conference Center
Exterior Painting
Security Cameras
at Museum
10
0
2
2
7
0
0
.
5
4
1
0
0
18
1
1
1
N/
A
43
1
S
M
a
i
n
De
f
e
r
r
e
d
TB
D
No
Seeking grant
funding.
18
1
1
2
N/
A
TB
D
No
Re
v
i
e
w
e
d
X
X
*Refer to last page of this document for definition of terms used.PAGE 2
Page 12 of 121
FIVE YEAR CAPITAL IMPROVEMENT PLAN*
24/25 FISCAL YEAR
COMMUNITY SERVICES
The irrigation system is more than 50 years old. It is failing and requires
frequent costly maintenance. Similarly, the landscaping is old and dated and
needs replacement.
Additional Comments:In 2023 a conceptual plan for irrigation and landscape
renewal was completed by a consulting landscape design firm. The plan was
presented to the Public Spaces Commission. The plan estimates the project at
approximately $1 million.
The roof at the historic Sunhouse is in need of replacement. Asphalt shingles
are historically appropriate and no other historic requirements are anticipated.
Additional Comments:An architectural assessment done in 1991 by Long
Hoeft Architects identifies that the roof was last renovated in 1984 with
composition shingles. Staff to seek grant funding this year, but if unsuccessful,
will likely need general fund money to assure roof is replaced before it fails.
$85k is the current estimate. Once funding is identified/secured, staff will seek
a budget amendment.
-$ 832,005$ 75,000$ -$ 1,000,000$ -$ 1,907,005$
Project Name
Project Description
Org/Object
Project NumberAllocation to Multi-
fundsProject Status
Funding Source
Funding Identified
Funding Source Add'l
Comments
Costs to date
Estimated Costs per
Fiscal Year
Totals
Comments
City Council Status
Shovel Ready
1,000,000$ $ 1,000,000
Re
v
i
e
w
e
d
10
0
2
2
7
0
0
.
8
0
2
2
0
18
4
3
9
N/
A
43
1
S
M
a
i
n
Ne
w
TB
D
No
Seeking Grant
Funding
SUB-TOTAL:
TB
D
TB
D
N/
A
31
0
D
o
r
a
S
t
.
Ne
w
TB
D
No
Seeking Grant
Funding
McGarvey Park
Irrigation and
Landscape
Historic Sunhouse
Roof Replacement
The proposed account code where the expense will be accounted for.
Definition of terms used:
The name of the project.
Provides a description and additional narrative to assist in the understanding of the need and value of the proposed project.
Project is ready to be sent out to bid.
To further explain, as necessary, the funding type used selected.
Costs spent on the project.
Costs estimated to be spent in each of the fiscal years.
The sum of the five year estimate for each project.
Additional information as needed.
"Not Reviewed"- First time that Council has been presented the project; "Reviewed" - Council has been presented the project during an agendized meeting; "Explore" - Council has reviewed and has asked staff to further explore; "Reviewed and Supported" - Council has
reviewed and supports the placement of the project on the CIP Plan; "Budget Adopted" - Council has approved the project through the Council action that takes place through either the full budget adoption process, or through a specific agendized item brought to
Council.
The number assigned to track all expenses related to the project.
Indicates if the cost of the proposed cost is shared. In this case, here it will state what other funds are sharing the cost.
This indicates whether the project is "NEW", "IN PROGRESS", "ONGOING", "DEFERRED", or "COMPLETED".
The Fund the actual expense will come out of.
"Yes" indicating funding has been identified and will be available, "No" indicating funding has not yet been identified and is unavailable.
$ -
Re
v
i
e
w
e
d
*Refer to last page of this document for definition of terms used.PAGE 3
Page 13 of 121
ELECTRIC UTILITY
Page 14 of 121
FIVE YEAR CAPITAL IMPROVEMENT PLAN*
24/25 FISCAL YEAR
ELECTRIC UTILITY
Renewable energy development for the Utility’s resource portfolio in meeting
the States green energy mandates.
Add'l Comments:Rebudgeted to insure replacement roofing system
meets building, solar and grading requirements. Moved $1.2 mil out of FYE 20,
and moved into FYE 21. Increased FYE 22 and FYE 24 from $50k, reduced FYE 25
from $1 mil. Pushed to 22/23 fiscal year, and increased overall amount from
$2,750,000 due to size of Hasting solar system. Moved out from FYE 23 due to
budgetary constraints, and increased by $225k.
Needed to store hydro specialized plant materials, spare parts, provides staff
workspace and restroom/sink facilities.
Add'l Comments:Moved from FYE 21 due to COVID-19. Received approval from
Army Corp to tie into water line. Pushed to 22/23 FY and increased funding due
to inflation. Moved from FYE 23. Moved from FYE 25 and changed funding
source.
Evaluate the need and sites available to construct a future electrical substation
to serve future loads based on planning forecasts of the City's growth.
Add'l Comments:$20k moved from FYE 21, and $300k from FYE 22 due to
COVID-19. Moved to 23/24 due to heavy workload. Moved from FYE 24.
Moved from FYE 25, increased from $300k, and changed funding source.
55,000$ 2,225,000$ 225,000$ 350,000$ -$ -$ 2,800,000$
Upgrade fish hatchery pumps and flow meters.
Add'l Comments:Spec complete for pump replacement. Changed description
to clarify scope. Moved from FYE 22, and added $60k. Approved for bidding on
2/1/23, budget amendment approved to match engineering estimate.
Increased amount from $260k, and moved all into FYE 25. Changed from $432k
for inflation, and changed funding source.
$ 225,000
450,000$ $ 450,000
$ 2,225,000
Re
v
i
e
w
e
d
Ci
t
y
C
o
u
n
c
i
l
S
t
a
t
u
s
350,000$ $ 350,000
Re
v
i
e
w
e
d
27/2826/27
Sh
o
v
e
l
R
e
a
d
y
28/29
12
2
9
L
a
k
e
M
e
n
d
.
D
r
Upgrade fish
hatchery pumps
and controls
(Hydro)
Renewable
Resource
Development -
Solar
80
1
2
6
1
0
0
.
8
0
2
2
0
EC
C
0
1
N/
A
13
5
0
H
a
s
t
i
n
g
R
o
a
d
I
n
P
r
o
g
r
e
s
s
En
t
e
r
p
r
i
s
e
Ye
s
Funded by
Greenhouse Gas
Funds
24/25 25/26
55,000$ 2,225,000$
INFRASTRUCTURE
Re
v
i
e
w
e
d
X
Re
v
i
e
w
e
d
Sh
o
v
e
l
R
e
a
d
y
Or
g
/
O
b
j
FACILITIES/BUILDINGS/LAND
Totals
Ci
t
y
C
o
u
n
c
i
l
S
t
a
t
u
s
ELECTRIC UTILITY DEPARTMENT
24/25 25/26 26/27 27/28
Pr
o
j
e
c
t
S
t
a
t
u
s
Fu
n
d
i
n
g
S
o
u
r
c
e
Fu
n
d
i
n
g
I
d
e
n
t
i
f
i
e
d
Funding Source Add'l
Comments
Pr
o
j
e
c
t
#
Al
l
o
c
a
t
i
o
n
t
o
M
u
l
t
i
-
f
u
n
d
s
Pr
o
j
e
c
t
L
o
c
a
t
i
o
n
Project Name
80
1
2
6
1
0
0
.
8
0
2
3
0
N/
A
Substation Site
Development
80
1
2
6
1
0
0
.
8
0
2
3
0
18
0
4
6
N/
A
ELECTRIC UTILITY DEPARTMENT
TotalsCosts to date
80
1
2
6
1
0
0
.
8
0
2
3
0
TB
D
N
e
w
En
t
e
r
p
r
i
s
e
Ye
s
Hydroelectric Plant
Warehouse, Shop
and Restroom 18
0
3
8
N/
A
Pr
o
j
e
c
t
L
o
c
a
t
i
o
n
Pr
o
j
e
c
t
S
t
a
t
u
s
Fu
n
d
i
n
g
S
o
u
r
c
e
Fu
n
d
i
n
g
I
d
e
n
t
i
f
i
e
d
I
n
P
r
o
g
r
e
s
s
En
t
e
r
p
r
i
s
e
18
0
3
7
Funding Source Add'l
CommentsProject Name Project Description
Or
g
/
O
b
j
Pr
o
j
e
c
t
#
Al
l
o
c
a
t
i
o
n
t
o
M
u
l
t
i
-
f
u
n
d
s
SUB-TOTAL:
Project Description Costs to date
225,000$
12
2
9
L
a
k
e
M
e
n
d
.
I
n
P
r
o
g
r
e
s
s
En
t
e
r
p
r
i
s
e
Ye
s Rate Revenue
Rate Revenue
28/29
Ye
s Rate Revenue
*Refer to last page of this document for definition of terms used.PAGE 1
Page 15 of 121
FIVE YEAR CAPITAL IMPROVEMENT PLAN*
24/25 FISCAL YEAR
ELECTRIC UTILITY
Replace station light & power, upgrade station service switchgear.
Add'l Comments:Moved from FYE 21, and increased from $80k. Design to be
outsourced, engineering budgeted for 21/22. Pushed to 22/23 and increased
budget from $120k due to inflation. Moved from FYE 23. Design underway.
Following design, bidding and work to be completed in FYE 25. Moved from FYE
25, added $75k for inflation, and changed funding source.
Replaces existing low voltage (4160V) system with 12,000 Volt primary rated
cable and transformers and secondary conductor. Fairgrounds to provide USERC
specified metering and underground duct. Removes existing low voltage
(4160V) system.
Add'l Comments:Rebudgeted to reflect workforce scheduling allocation due to
the Oak Manor Undergrounding project. Reduced amount for FYE 20 by $120k,
and changed funding in FYE 22 & 23. Moved forward by 1 year, project
completing 23/24. Pushed out one year, waiting on agreement with
Fairgrounds. Budget increased due to inflation and inclusion of labor in
construction costs. Moving project budget from starting in FYE 24.Moved from
FYE 25 pending agreement with Fairgrounds on funding division.
Install 3 phase into Oak Manor with special equipment to balance circuits.
Add'l Comments:New project to balance feeder circuits. Moved from
beginning in FYE 24. Removed from FYE 25 $30k) and FYE 26 ($300k) .. Being
pushed out beyond current 5-year CIP years.
Replace accumulators for redundancy of tainter operation.
Add'l Comments:Replace accumulators for redundancy of tainter valve
operation. Tested redundancy and moving from FYE 24. Moved from FYE 25 for
budgetary purposes.
Transformer replacement and upgrades, wood pole testing and replacement,
system capacity improvements and protection, control, monitoring and
communication enhancements.
Add'l Comments:UG Capital Projects >$10,000 Added funding for FYE 26 and
27. Reduced FYE 24 from $235k. Added funding for FYE 28 and FYE 29, and
changed funding source.
Transformer replacement and upgrades, system capacity improvements and
protection, control, monitoring and Communication enhancements.
Add'l Comments:Reduced FYE 20 by $140k, and reduced all future years to
$250k/yr. Increased FYE 21 from $250k. Added funding for FYE 26 and 27.
Added funding for FYE 27. Reduced FYE 24 from $250k. Added funding for FYE
28 and FYE 29, and changed funding source.
Upgrades to the governor sensing, controller and feedback transducers to
improve performance and reliability. Existing governor controls frequently are
out of service due to failure or adjustment.
Add'l Comments:Moved from beginning FYE 21 due to COVID-19. Project was
spread between FYE 22 and FYE 23. Combined into FYE 22 and reduced by $30k.
Moved to 23/24-24/25 due to workload. Moved to FYE 25 and 26 due to
workload. Revised FYE 25 from $20k (engineering costs). Added funding
source.
Install cable and associated equipment for replacing the overhead facilities.
Add'l Comments:Reduced amount from $500k, moved from FYE 21. Moved
from FYE 22. Increased amount from $200k. Funding from 2022 bonds, funding
increased to include AT&T and Comcast for joint trench project, approx. 40% to
be reimbursed by AT&T and Comcast. Per Council directive, undergrounding
focus will be redirected to Talmage, the completion of Oak Manor is being
pushed until adequate rate revenue is available.
800,000$
O
n
g
o
i
n
g
En
t
e
r
p
r
i
s
e
Ye
s Rate Revenue
30,000$ 300,000$
$ 800,000
Re
v
i
e
w
e
d
X
Re
v
i
e
w
e
d
235,000$
80
1
2
6
1
0
0
.
8
0
2
3
0
18
0
4
4
N/
A
Uk
i
a
h
E
l
e
c
t
r
i
c
S
y
s
O
n
-
g
o
i
n
g
En
t
e
r
p
r
i
s
e
Ye
s Rate Revenue 826,041$ 250,000$ 250,000$ 250,000$ 250,000$
Re
v
i
e
w
e
d
$ 330,000
O
n
g
o
i
n
g
En
t
e
r
p
r
i
s
e
$ 1,175,000
12
2
9
L
a
k
e
Re
v
i
e
w
e
d
$ 1,250,000
Re
v
i
e
w
e
d
X
X235,000$ 235,000$ 235,000$
$ -
100,000$ $ 100,000
Re
v
i
e
w
e
d
R
e
v
i
e
w
e
d
225,000$ $ 225,000
225,000$ $ 225,000
Re
v
i
e
w
e
d
80
1
2
6
1
0
0
.
8
0
2
3
0
18
0
4
7
80
1
2
6
1
0
0
.
8
0
2
3
0
18
1
2
1
N/
A
Oa
k
M
a
n
o
r
D
r
.
N/
A
Uk
i
a
h
E
l
e
c
t
r
i
c
N/
A
12
2
9
L
a
k
e
M
e
n
d
.
D
r
18
1
1
8
80
1
2
6
1
0
0
.
8
0
2
3
0
18
0
4
3
235,000$
250,000$
Replace
Accumulators at
Hydro for Tainter
Operation
Underground
Capital System
Improvements
(<$50,000 each)
Overhead Capital
System
Improvements
(<$50,000 each)
Governor speed
control & Valve
Upgrades (Hydro)
Oak Manor
Dr. Overhead to
Underground
Conversion
80
1
2
6
1
0
.
8
0
2
3
0
TB
D
N/
A
80
1
2
6
1
0
0
.
8
0
2
3
0
Oak Manor Circuit
Balancing
80
1
2
6
1
0
0
.
8
0
2
3
0
18
0
4
1
N/
A
80
1
2
6
1
0
.
8
0
2
3
TB
D
Automate Station
Light & Power,
Pump & Generator
Controls (Hydro)
Fairgrounds 4160
to 12,000 volt
Conversion
Uk
i
a
h
E
l
e
c
t
r
i
c
S
y
s
In
P
r
o
g
r
e
s
s
Ne
w
12
2
9
L
a
k
e
M
e
n
d
.
Ne
w
En
t
e
r
p
r
i
s
e
Ye
s Rate Revenue
Ye
s Rate Revenue
En
t
e
r
p
r
i
s
e
Ye
s
Rate Revenue
12,551$
En
t
e
r
p
r
i
s
e
Ye
s
Ye
s
I
n
P
r
o
g
r
e
s
s
En
t
e
r
p
r
i
s
e
N/
A
N/
A
Uk
i
a
h
E
l
e
c
t
r
i
c
S
y
s
O
n
-
g
o
i
n
g
En
t
e
r
p
r
i
s
e
Ye
s Rate Revenue 1,127,141$
*Refer to last page of this document for definition of terms used.PAGE 2
Page 16 of 121
FIVE YEAR CAPITAL IMPROVEMENT PLAN*
24/25 FISCAL YEAR
ELECTRIC UTILITY
Upgrade existing and provide redundancy for Hydro transfer trip circuit.
Add'l Comments:Reduced amount for FYE 20 from $225k, and added funds to
FYE 21. Moved from FYE 21. Moved budget from FYE 22, increased overall
amount from $195k due to inflation, and added budget to subsequent years to
include radio redundancy. Moved from beginning in FYE 23 in order to
complete preliminary work that will be completed as part of Streetscape Phase
2 project. Revised FYE 24 from $275k, FYE 25 from $50k and changed funding
source. Changed FYE 25 from $275k.
Electrical infrastructure for Western Hills development.
Add'l Comments:Removed $525k from FYE 23, and reduced to $300k.
Changed funding source.
Extend Cherry Circuit (102) to back feed 303 Circuit to provide redundancy to
southeast Ukiah.
Add'l Comments:
Extend fiber optic to Electric Service Center for Substation Visibility and
Hydroelectric Control.
Add'l Comments:Moved from FYE 25 to correspond with Cherry circuit
extension and added funding source.
Replace poles identified by the 10-year pole inspection.
Add'l Comments:Increased from $850k due to inflation. Anticipate needing to
replace 100 poles. Moved from FYE 24 due to budget constraints.Added
funding source.
Design and build new substation.
Add'l Comments: Added funding source. Moved from starting FYE 26.
Underground all overhead power & communications between State & Airport
Park Boulevard.
Add'l Comments:$30k for design, $2.5M for construction. Moved to FYE 28
and FYE 29 due to funding.
2,226,388$ 2,640,000$ 955,000$ 3,010,000$ 3,240,000$ 15,485,000$ 25,330,000$
$12,500,000 $ 15,200,000
Re
v
i
e
w
e
d
$2,500,000
80
1
2
6
1
0
0
.
8
0
2
3
0
$200,000
Rate Revenue 1,000,000$
Rate Revenue 300,000$
Re
v
i
e
w
e
d
X243,549$ 300,000$
$ 800,000
Re
v
i
e
w
e
d
Re
v
i
e
w
e
d
$ 1,000,000
Re
v
i
e
w
e
d
500,000$ 20,000$ 520,000$
18
4
4
0
N/
A
Va
r
i
o
u
s
On
g
o
i
n
g
En
t
e
r
p
r
i
s
e
Ye
s
800,000$
Rate Revenue
80
1
2
6
1
0
0
.
8
0
2
3
0
TB
D
N/
A
13
5
0
H
a
s
t
i
n
g
s
On
g
o
i
n
g
En
t
e
r
p
r
i
s
e
Ye
s
80
1
2
6
1
0
0
.
8
0
2
3
0
TB
D
N/
A
S.
E
.
U
k
i
a
h
Ne
w
En
t
e
r
p
r
i
s
e
Ye
s
80
1
2
6
1
0
0
.
8
0
2
3
18
3
5
0
N/
A
We
s
t
e
r
n
H
i
l
l
s
On
g
o
i
n
g
En
t
e
r
p
r
i
s
e
Ye
s
425,000$ Ye
s Rate Revenue 17,106$
Re
v
i
e
w
e
d
X375,000$ 50,000$ N/
A
Hydroelectric Plant
Transfer Trip
Upgrade
80
1
2
6
1
0
0
.
8
0
2
3
0
Pole Replacement
Project
Western Hills
Cherry Circuit (102)
Extension Across
101
Fiber Optic Cable
Extension
Hy
d
r
o
P
l
a
n
t
18
1
2
5
Ye
s Rate Revenue
In
P
r
o
g
r
e
s
s
En
t
e
r
p
r
i
s
e
TB
D
N/
A
TB
D
In
P
r
o
g
r
e
s
s
En
t
e
r
p
r
i
s
e
New Substation
80
1
2
6
1
0
0
.
8
0
2
3
0
$ 30,000 $ 2,500,000 $ 2,530,000
Re
v
i
e
w
e
d
Talmage
Underground
80
1
2
6
1
0
0
.
8
0
2
3
18
4
2
2
N/
A
Ta
l
m
a
g
e
R
o
a
d
On
g
o
i
n
g
En
t
e
r
p
r
i
s
e
Ye
s
SUB-TOTAL:
*Refer to last page of this document for definition of terms used.PAGE 3
Page 17 of 121
FIVE YEAR CAPITAL IMPROVEMENT PLAN*
24/25 FISCAL YEAR
ELECTRIC UTILITY
Electric Meter Replacement and cloud based data management system
improving customer access to outage information, usage data and provide
customer selectable notifications.
Add'l Comments:Currently in the planning stage. Moved from starting FYE 21.
Eliminated $500k from FYE 22, and $2M from FYE 23. Added amounts to FYE 24
and 25. Looking for grant funds to assist with completing this project.Moved
from starting FYE 24. Added funding to FYE 27. Many electric meters are at end
of life and need replacement with an upgraded AMI. Increased FYE 27 from
$2M.
Replaces 2003 F250 with EV Truck.
Add'l Comments:EV options will hit market in FYE 21/22; Planned for FYE
22/23 to ensure quality of vehicle outside of 1st Generation models. Moved
from FYE 23. Moved from FYE 24. Moved from FYE 25.
Replaces V2233 Ford F-550 AT40-G Articulating Telescopic Aerial Lift Super cab.
Add'l Comments:Moved budget forward from FYE 24 due to 2+ year lead-time,
and order has been placed. Planning for outfitting in FYE 24. Increased amount
from $30k. Moved to FYE 25. Truck was ordered in 2021 with Council approval
due to long lead time. Expected delivery Q1 2025. Added funding source.
Replaces 2007 Ford E150 Van.
Add'l Comments:Replace with an electric vehicle. Moved from FYE 23, and
increased from $60k. Moved from FYE 25.
Matching funds for EV charging grant for a Hub location, 4 DC fast chargers and
2-dualport Level 2 Chargers
Add'l Comments:Project ongoing with Chargepoint partnership. Moved from
FYE 24.
This system is used to determine levels of gas dissolved in the oil and needs to
be replaced.
Add'l Comments:
22,203$ 1,240,000$ 2,180,000$ 2,500,000$ -$ -$ 5,920,000$
750,000$ $ 750,000
Re
v
i
e
w
e
d
EV Chargers
80
1
2
6
1
0
0
.
8
0
1
0
18
4
2
3
N/
A
N/
A
In
P
r
o
g
r
e
s
s
En
t
e
r
p
r
i
s
e
Ye
s
90,000$ ` $ 90,000
15
0
8
0
N/
A
Re
v
i
e
w
e
d
TB
D
N/
A
N/
A
24/25 28/29
`
ELECTRIC UTILITY DEPARTMENT
Sh
o
v
e
l
R
e
a
d
y
VEHICLES, MACHINERY & EQUIPMENT
Re
v
i
e
w
e
d
Re
v
i
e
w
e
d
On
g
o
i
n
g
Ci
t
y
C
o
u
n
c
i
l
S
t
a
t
u
s
80
1
2
6
1
0
0
.
8
0
1
0
25/26 26/27 27/28
Ye
s 2,000,000$ 2,500,000$ $ 4,650,000 150,000$
Utility/Inspector
Truck
Trouble Truck
SUB-TOTAL:
Fu
n
d
i
n
g
S
o
u
r
c
e
Fu
n
d
i
n
g
I
d
e
n
t
i
f
i
e
d
Funding Source Add'l
Comments Costs to date
Al
l
o
c
a
t
i
o
n
t
o
M
u
l
t
i
-
f
u
n
d
s
Pr
o
j
e
c
t
L
o
c
a
t
i
o
n
Pr
o
j
e
c
t
S
t
a
t
u
s
Project Name Project Description
En
t
e
r
p
r
i
s
e
Ye
s
80
1
2
6
1
0
0
.
8
0
1
0
0
Uk
i
a
h
E
l
e
c
t
r
i
c
S
y
s
t
e
m
In
P
r
o
g
r
e
s
s
N/
A
On
g
o
i
n
g
Pr
o
j
e
c
t
#
Totals
Re
v
i
e
w
e
d
Or
g
/
O
b
j
En
t
e
r
p
r
i
s
e
Ye
s $ 90,000 90,000$
Rate Revenue
En
t
e
r
p
r
i
s
e
Seeking grant
funding.
Electric Meter
Replacements
V2
2
2
4
Ye
s
80
1
2
6
1
0
0
.
8
0
1
0
0
N/
A
N/
A
In
P
r
o
g
r
e
s
s
En
t
e
r
p
r
i
s
e
22,203$
$ 300,000 300,000$
Technical Services
Vehicle
80
1
2
6
1
0
0
.
8
0
1
0
TB
D
N/
A
40,000$ $ 40,000
No
t
R
e
v
i
e
w
e
d
Serveron Gas
Analyzer for
Transformer 2
80
1
2
6
1
0
0
.
8
0
1
0
0
18
4
4
1
N/
A
N/
A
Ne
w
En
t
e
r
p
r
i
s
e
Ye
s
*Refer to last page of this document for definition of terms used.PAGE 4
Page 18 of 121
FIVE YEAR CAPITAL IMPROVEMENT PLAN*
24/25 FISCAL YEAR
ELECTRIC UTILITY
Project Name
Project Description
Org/Object
Project NumberAllocation to Multi-
fundsProject Status
Funding Source
Funding Identified
Funding Source Add'l
Comments
Costs to date
Estimated Costs per
Fiscal Year
Totals
Comments
City Council Status
Shovel Ready
Definition of terms used:
Project is ready to be sent out to bid.
To further explain, as necessary, the funding type used selected.
Costs spent on the project.
Costs estimated to be spent in each of the fiscal years.
The sum of the five year estimate for each project.
Additional information as needed.
"Not Reviewed"- First time that Council has been presented the project; "Reviewed" - Council has been presented the project during an agendized meeting; "Explore" - Council has reviewed and has asked staff to further explore; "Reviewed and Supported" - Council has reviewed and
supports the placement of the project on the CIP Plan; "Budget Adopted" - Council has approved the project through the Council action that takes place through either the full budget adoption process, or through a specific agendized item brought to Council.
The number assigned to track all expenses related to the project.
Indicates if the cost of the proposed cost is shared. In this case, here it will state what other funds are sharing the cost.
This indicates whether the project is "NEW", "IN PROGRESS", "ONGOING", "DEFERRED", or "COMPLETED".
The Fund the actual expense will come out of.
"Yes" indicating funding has been identified and will be available, "No" indicating funding has not yet been identified and is unavailable.
The name of the project.
Provides a description and additional narrative to assist in the understanding of the need and value of the proposed project.
The proposed account code where the expense will be accounted for.
*Refer to last page of this document for definition of terms used.PAGE 5
Page 19 of 121
FINANCE/I.T.
Page 20 of 121
FIVE YEAR CAPITAL IMPROVEMENT PLAN*
24/25 FISCAL YEAR
FINANCE/IT
This will provide a broadband wireless communication network for our Police
Department across the Ukiah Valley, as well as provide Wi-fi access for other
departments and divisions. Site surveys will be required to establish back-haul
points which will accommodate multi-point wireless antennas. A pilot site will
begin Phase I, to establish the first back-haul point for testing purposes. Phase
II will establish the installation of additional multi-point wireless antennas,
followed by the Wi-Fi implementation that will supplement other City
department projects.
Additional Comments:Prioritization and funding source(s) under review.
Need to explore grant funding. Department estimate/request is not known at
this time. Phase I will be started on FY 23/24 and Phase II will be started on FY
24/25 as funding is acquired.
This will provide camera surveillance for Police Department dispatch
monitoring of designated City locations. This will allow coverage in areas that
are currently inaccessible. Staff is looking at a Cloud-based solution as there is
more functionality and will also provide business continuity points.
Additional Comments: Deferred from FYE 24.
-$ -$ 120,000$ -$ -$ -$ 120,000$
Current vehicle approaching the end of it's useful life.
Additional Comments:Moved from FYE 23 to allow for more EV options;
Electric vehicle. Move from FYE 24. Increased amount from $35k. Moved
from FYE 25 to 26.
Vehicle needed for Information Technology staff. Will explore EV options.
Additional Comments:Will be financing. Moved from FYE 24, and increased
from $35k. Moving from FYE 25 to 26.
No
27/28
Wireless Mesh
20
9
1
3
9
0
0
.
5
4
3
3
0
18
3
2
9
N/
A
30
0
S
e
m
i
n
a
r
y
A
v
e
.
Ne
w
TB
D
No
Seeking
grant
funding.
Fiscal Year
Allocation
TBD.
Re
v
i
e
w
e
d
SUB-TOTAL:
FINANCE DEPARTMENT
Vehicle for
Information
Technology TB
D
N/
A
30
0
S
e
m
i
n
a
r
y
De
f
e
r
r
e
d
TB
D
No
Reserves
and Cost
Allocation
X50,000$
24/25 25/26 26/27 28/29
Sh
o
v
e
l
R
e
a
d
y
$ 60,000
Re
v
i
e
w
e
d
X
Re
v
i
e
w
e
d
$ 50,000
20
9
1
3
9
0
0
.
8
0
1
0
0 60,000$
Pr
o
j
e
c
t
#
Totals
Ci
t
y
C
o
u
n
c
i
l
S
t
a
t
u
s
Truck - Utility
Service Attendant
Fu
n
d
i
n
g
S
o
u
r
c
e
Fu
n
d
i
n
g
I
d
e
n
t
i
f
i
e
d
Funding
Source Add'l
Comments
Costs to date
Al
l
o
c
a
t
i
o
n
t
o
M
u
l
t
i
-
f
u
n
d
s
Pr
o
j
e
c
t
L
o
c
a
t
i
o
n
Pr
o
j
e
c
t
S
t
a
t
u
s
Project Name Project Description
Or
g
/
O
b
j
20
5
1
3
3
0
0
.
8
0
1
0
0
TB
D
N/
A
30
0
S
e
m
i
n
a
r
y
Ne
w
TB
D
Costs to date
Sh
o
v
e
l
R
e
a
d
y
Or
g
/
O
b
j
INFORMATION TECHNOLOGY
Totals
Ci
t
y
C
o
u
n
c
i
l
S
t
a
t
u
s
FINANCE DEPARTMENT
24/25 25/26 26/27 28/29
Pr
o
j
e
c
t
S
t
a
t
u
s
Fu
n
d
i
n
g
S
o
u
r
c
e
Fu
n
d
i
n
g
I
d
e
n
t
i
f
i
e
d
Funding
Source Add'l
CommentsPr
o
j
e
c
t
#
Al
l
o
c
a
t
i
o
n
t
o
M
u
l
t
i
-
f
u
n
d
s
Pr
o
j
e
c
t
L
o
c
a
t
i
o
n
Project Name Project Description 27/28
VEHICLES, MACHINERY & EQUIPMENT
Camera System
20
9
1
3
9
0
0
.
8
0
1
0
0
18
4
4
3
N/
A
Mu
l
t
i
p
l
e
Ne
w
No 120,000$ $ 120,000
Re
v
i
e
w
e
d
*Refer to last page of this document for definition of terms used.PAGE 1
Page 21 of 121
FIVE YEAR CAPITAL IMPROVEMENT PLAN*
24/25 FISCAL YEAR
FINANCE/IT
Staff will be looking to a cloud-based telephone system that will provide
features and diversity of operation, including "soft phones" that can be mobile
to any location desired, not withstanding on-premise, home, conferences, etc.
All features move with the phone and provide complete mobility with full
functionality. The beginning of the project would address external City of
Ukiah sites first, and then move to the Civic Center, Annex, and finally to the
Police Department. This multi-phase project would span over one site at a
time, until all sites are completed. Our current Mitel phone system is
antiquated and at end of life.
Additional Comments:$50k for phone replacements. Note: 75k per year in
cloud-based service charges ($25 per phone per month @ 250 phones).
Increased from $50k. Currently working on a scope of work to send out a
Request for Bid. Cost is currently anticipated at around $100k based on
current information.
Our current in-rack cooling system provides cooling for all of our network
infrastructure, which includes servers, routers, switches and batter-backup
banks within the racks. The cooler is approximately 15 years old, and is the
oldest in the state of California, end of life, and at risk of failure. Replacement
is critical, as turnaround time would be quesionable in te event of a failure.
Additional Comments:Waiting on a Request for Bid for final value. Moved
from FYE 25, and increased from $18,900. Increased again from $35k.
-$ 185,000$ 110,000$ -$ -$ -$ 295,000$
Project Name
Project Description
Org/Object
Project Number
Allocation to Multi-
fundsProject Status
Funding Source
Funding Identified
Funding Source Add'l
Comments
Costs to date
Estimated Costs per
Fiscal Year
Totals
Comments
City Council Status
Shovel Ready
20
9
1
3
9
0
0
.
8
0
1
0
0
18
4
2
4
Re
v
i
e
w
e
d
X
20
9
1
3
9
0
0
.
8
0
1
0
0
TB
D
N/
A
30
0
S
e
m
i
n
a
r
y
A
v
e
.
Ne
w
TB
D
No X
The name of the project.
Provides a description and additional narrative to assist in the understanding of the need and value of the proposed project.
Re
v
i
e
w
e
d
100,000$
85,000$
The proposed account code where the expense will be accounted for.
Definition of terms used:
SUB-TOTAL:
Project is ready to be sent out to bid.
To further explain, as necessary, the funding type used selected.
Costs spent on the project.
Costs estimated to be spent in each of the fiscal years.
The sum of the five year estimate for each project.
Additional information as needed.
"Not Reviewed"- First time that Council has been presented the project; "Reviewed" - Council has been presented the project during an agendized meeting; "Explore" - Council has reviewed and has asked staff to further explore; "Reviewed and Supported" - Council
has reviewed and supports the placement of the project on the CIP Plan; "Budget Adopted" - Council has approved the project through the Council action that takes place through either the full budget adoption process, or through a specific agendized item brought
to Council.
The number assigned to track all expenses related to the project.
Indicates if the cost of the proposed cost is shared. In this case, here it will state what other funds are sharing the cost.
This indicates whether the project is "NEW", "IN PROGRESS", "ONGOING", "DEFERRED", or "COMPLETED".
The Fund the actual expense will come out of.
"Yes" indicating funding has been identified and will be available, "No" indicating funding has not yet been identified and is unavailable.
$ 100,000
N/
A
30
0
S
e
m
i
n
a
r
y
A
v
e
.
Ne
w
TB
D
No
Reserves
and Cost
Allocation
Telephone System
Replacement
In-Rack Cooler
Replacement $ 85,000
*Refer to last page of this document for definition of terms used.PAGE 2
Page 22 of 121
FIRE AUTHORITY
Page 23 of 121
FIVE YEAR CAPITAL IMPROVEMENT PLAN*
24/25 FISCAL YEAR
UKIAH VALLEY FIRE AUTHORITY
The Fire Training Tower was purchased in FYE 2023 for $468k of which $445k was
reimbursed by PG&E Settlement funds through the County of Mendocino. An initial
location for the tower was identified behind the Civic Center, however it was later
determined not to be a good location due the adjacent neighborhoods. Staff is still
working to determine a suitable location.
Additional Comments:
The South Station (Station-681) has surpassed its useful life span as the facility
infrastructure no longer meets the needs of the UVFA as current staffing levels have
outgrown the existing living space. Station-681, initially a California Highway Patrol
station, was converted into a fire station and designed to house one full-time staff
member; UVFA currently staffs the station with three full-time team members per day
(24-hours). Additionally, as UVFA grows, it is anticipated that a full-time ambulance
with another two full-time team members will be there per day in the foreseeable
future. Station-681's current footprint would not be equitable or appropriate for use or
a remodel due to size. Complete replacement of the station is necessary, also a
consideration for station location, selecting a strategic location to give the most
optimal service to the Ukiah Valley.
Additional Comments:Prioritization and funding source(s) under review; Need to
explore grant funding. Department estimate/request is $10 million.
The North Station (Station-683) has surpassed its useful life span as the facility
infrastructure no longer meets the needs of the UVFA as current staffing levels have
outgrown the existing living space and equipment storage. Station-683 was purchased
as a temporary solution to have equipment and personnel stationed in the north end of
Ukiah Valley for strategic planning and deployment of services. UVFA currently staffs
the station with three full-time team members per day (24-hours). As with all other
UVFA stations, it is anticipated that a full-time ambulance with another two full-time
team members will be there per day in the foreseeable future. Station-683's current
footprint would not be equitable or appropriate for use or a remodel due to size.
Complete replacement of the station is necessary, also a consideration for station
location, selecting a strategic location to give the most optimal service to the Ukiah
Valley.
Additional Comments:Prioritization and funding source(s) under review; Need to
explore grant funding. Department estimate/request is $10 million.
91
5
2
1
4
0
0
.
8
0
2
2
0
18
3
3
4
N/
A
15
0
0
S
S
t
a
t
e
/
1
4
1
L
o
v
e
r
s
L
n
.
Ne
w
TB
D
No
Seeking grant
funding. $ -
Re
v
i
e
w
e
d
North Station
Replacement
Costs to date
Sh
o
v
e
l
R
e
a
d
y
Or
g
/
O
b
j
FACILITIES/BUILDINGS/LAND
Totals
Ci
t
y
C
o
u
n
c
i
l
S
t
a
t
u
s
FIRE AUTHORITY
24/25 25/26 26/27 28/29
Pr
o
j
e
c
t
S
t
a
t
u
s
Fu
n
d
i
n
g
S
o
u
r
c
e
Fu
n
d
i
n
g
I
d
e
n
t
i
f
i
e
d
Funding Source Add'l
Comments
Pr
o
j
e
c
t
#
Al
l
o
c
a
t
i
o
n
t
o
M
u
l
t
i
-
f
u
n
d
s
Pr
o
j
e
c
t
L
o
c
a
t
i
o
n
Project Name Project Description
South Station
Replacement
X
Training Tower
Site Work and
Installation
91
7
2
1
4
0
0
.
8
0
2
2
0
18
3
3
7
N/
A
TB
D
In
P
r
o
g
r
e
s
s
Mu
l
t
i
p
l
e
Ye
s
Fire District
Measure B Funds 468,773$ 95,000$ $ 95,000
Re
v
i
e
w
e
d
$ -
Re
v
i
e
w
e
d
Seeking grant
funding.
91
5
2
1
4
0
0
.
8
0
2
2
0
18
3
3
4
N/
A
15
0
0
S
S
t
a
t
e
/
1
4
1
L
o
v
e
r
s
L
n
.
Ne
w
TB
D
No
27/28
*Refer to last page of this document for definition of terms used.PAGE 1
Page 24 of 121
FIVE YEAR CAPITAL IMPROVEMENT PLAN*
24/25 FISCAL YEAR
UKIAH VALLEY FIRE AUTHORITY
The Central Fire Station (Station-682) is in need of upgrades and retrofit. Station-682,
until recently, was used as equipment storage and base of operations for volunteers,
along with housing the On-Duty Duty Officer. It currently is staff with the Duty Officer
and one full-time ambulance staffed by two team members per day (24-hours).
Retrofits and upgrades are needed for bedrooms, bathrooms, office space, kitchen,
living space, apparatus bay, the exterior (including roof repairs), heating and cooling
systems, and installing security measures to protect the facility and fire equipment.
These upgrades/retrofits will maintain the building's footprint utilizing a change in
layout to accommodate the Department's current and future needs as it is anticipated
that additional staffing (fire/EMS) will be added in the foreseeable future.
Additional Comments:Prioritization and funding source(s) under review; Need to
explore grant funding. Department estimate/request is $850,000.
The Training Room and the Central Fire Station (Station-682) require upgrades and
retrofitting. The central training room is currently the primary training classroom; it
also serves as the Emergency Center of Operations (EOC) in a catastrophic event for
the city or surrounding area. As technology has rapidly changed, the room needs to be
upgraded to match the changes to give our team members the tools needed to
complete our mission. Additionally, UVFA identified an issue with the availability or lack
of training relying on outside resources. After identifying the problem, strategic
planning was put into place to bring our team members the necessary and required
training in-house, thus requiring upgrades. Upgrades include tables, chairs, audio,
video, internet accessibility, phone systems (including 911 operability), internal &
external communication capabilities, whiteboards, planning boards, etc.
Additional Comments:Prioritization and funding source(s) under review; Need to
explore grant funding. Department estimate/request is $50,000.
468,773$ 95,000$ -$ -$ -$ -$ 95,000$
This new Command/Chief vehicle would serve as a Division Chief's vehicle. It will
replace C-6805, a 2006 Chevy 2500 HD, with current mileage of 106,495. The vehicle
transmission is currently failing, leaving the vehicle unfit, unreliable, and leaving team
members in a possibly unsafe or life-threatening environment during fire suppression
activities. However, the vehicle can be repurposed as a non-suppression utility vehicle
for the department.
Additional Comments:Moved from FYE 21 due to COVID-19. Increased the amount
from $50k to include vehicle outfitting. Moved from FYE 21. Vehicle is on order, with
delayed delivery. Rebudgeting remaining amount for outfitting into next fiscal year.
Reduced amount in FYE 22 from $75k and placed remaining amount in FYE 23. Delivery
has been delayed. Moved budget for outfitting from FYE 23, and increased from $22k.
This procurement continues seeing delays with continuing supply chain issues, as well
as supplier issues. Order still pending. This remaining funding for outfitting is moving
from FYE 24.
SUB-TOTAL:
VEHICLES, MACHINERY & EQUIPMENT
FIRE AUTHORITY
$ 25,000
24/25 25/26 26/27 28/29
Sh
o
v
e
l
R
e
a
d
y
Ye
s XUVFD Mitigation
Fees Contribution 53,021$ 25,000$
Re
v
i
e
w
e
d
Pr
o
j
e
c
t
#
Totals
Ci
t
y
C
o
u
n
c
i
l
S
t
a
t
u
s
Command/ Chief
Vehicle
Fu
n
d
i
n
g
S
o
u
r
c
e
Fu
n
d
i
n
g
I
d
e
n
t
i
f
i
e
d
Funding Source Add'l
Comments Costs to date
Al
l
o
c
a
t
i
o
n
t
o
M
u
l
t
i
-
f
u
n
d
s
Pr
o
j
e
c
t
L
o
c
a
t
i
o
n
Pr
o
j
e
c
t
S
t
a
t
u
s
Project Name Project Description
Or
g
/
O
b
j
10
0
2
1
2
1
0
.
8
0
1
0
0
V3
1
6
5
N/
A
15
0
0
S
S
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a
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S
t
.
In
P
r
o
g
r
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s
s
Di
s
t
r
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c
t
Central Station
Retrofit
10
0
2
1
2
1
0
.
8
0
2
2
0
18
3
3
6
N/
A
15
0
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/
1
4
1
L
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s
L
n
.
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TB
D
No
Seeking grant
funding. $ -
Re
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27/28
$ -
Re
v
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w
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d
Training Room -
Central Station
10
0
2
1
2
1
0
.
8
0
2
2
0
18
3
3
8
N/
A
15
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S
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1
4
1
L
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L
n
.
Ne
w
TB
D
No
Seeking grant
funding.
*Refer to last page of this document for definition of terms used.PAGE 2
Page 25 of 121
FIVE YEAR CAPITAL IMPROVEMENT PLAN*
24/25 FISCAL YEAR
UKIAH VALLEY FIRE AUTHORITY
The crucial component utilized by the Fire Service allows team members to respond to
any emergency ranging from fire, medical, rescue, hazmat, vehicle fire/crashes, etc.
Fire engines and trucks are broken down into various classes (Type-I, Type-II, Type-III,
etc.) based on the capabilities or specialized equipment of the apparatus. The most
notable benchmark is response volume which indicates usage hours. Other aspects
include accepted future use, mileage, past apparatus required maintenance, and
downtime (out of service due to repairs); it is recommended that front-line vehicles be
placed in reserve status at 6k hrs. or 7 to 10 yrs. of front-line service. Additionally, it is
recommended that all reserve apparatus be retired after 12k hrs. of service or 15 to 20
yrs. of service. BR-6861 (Type-VI): This new purchase will be recommended in 2023,
switching from our current Type-II apparatus to a more versatile and maneuverable
Type-VI for our front-line team members and stations. E-6861 (Type-II): recommended
to be repurposed as a reserve with the purchase of B-6861 in 2023; current E-6861 will
replace E-6872. E-6872 (Type-III): will be replaced as the current front-line apparatuses
(Type-II) are moved to surplus.
Additional Comments: Following UVFA Current Fleet Replacement Plan.
The Boat is used for water operations and rescue. The recommended replacement is
front-line for 7 to 10 years and retired after 15 to 20 years of service. Based on the
degrading of the marine material over time and hard use. B68-1: recommended
replacement in 2023; the current B68-1 will be placed in reserve status as B68-2.B68-2:
will be replaced as current front-line vehicles are moved to reserve status and be listed
as surplus.
Additional Comments:Following UVFA Current Fleet Replacement Plan. Moved from
FYE 25.
The crucial component utilized by the Fire Service allows team members to respond to
any emergency ranging from fire, medical, rescue, hazmat, vehicle fire/crashes, etc.
Fire engines and trucks are broken down into various classifications (Type-I, Type-II,
Type-III, etc.) based on the capabilities or specialized equipment of the apparatus. The
most notable benchmark is response volume which indicates usage hours. Other
aspects include accepted future use, mileage, past apparatus required maintenance,
and downtime (out of service due to repairs); it is recommended that front-line
vehicles be placed in reserve status at 6,000 hours or 7 to 10 years of front-line service.
Additionally, it is recommended that all reserve apparatus be retired after 12,000hours
of service or 15 to 20 of service. T-6852 recommended replacement in 2024; the
current T-6852 will be moved to surplus.
Additional Comments:Following UVFA Current Fleet Replacement Plan. Moved from
FYE 25.
X
32,000$ $ 32,000
Re
v
i
e
w
e
d
X
$ 547,000
Re
v
i
e
w
e
d
1,800,000$ $ 1,800,000
Re
v
i
e
w
e
d
10
0
2
1
2
1
0
.
8
0
1
0
0
TB
D
N/
A
15
0
0
S
S
t
a
t
e
S
t
.
Ne
w
Ge
n
e
r
a
l
No
Type VI Brush
Squad TB
D
TB
D
N/
A
15
0
0
S
.
S
t
a
t
e
S
t
.
Ne
w
TB
D
No 547,000$
Quint Aerial
Apparatus TB
D
TB
D
N/
A
15
0
0
S
S
t
a
t
e
S
t
.
De
f
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r
r
e
d
TB
D
No
Rescue Boat
(Specialized
Vehicle)
*Refer to last page of this document for definition of terms used.PAGE 3
Page 26 of 121
FIVE YEAR CAPITAL IMPROVEMENT PLAN*
24/25 FISCAL YEAR
UKIAH VALLEY FIRE AUTHORITY
The crucial component utilized by the Fire Service allows team members to respond to
any emergency ranging from fire, medical, rescue, hazmat, vehicle fire/crashes, etc.
Fire engines and trucks are broken down into various classifications (Type-I, Type-II,
Type-III, etc.) based on the capabilities or specialized equipment of the apparatus. The
most notable benchmark is response volume which indicates usage hours. Other
aspects include accepted future use, mileage, past apparatus required maintenance,
and downtime (out of service due to repairs); it is recommended that front-line
vehicles be placed in reserve status at 6,000 hours or 7 to 10 years of front-line service.
Additionally, it is recommended that all reserve apparatus be retired after 12,000hours
of service or 15 to 20 of service. Due to the current use (Hours), E-6881 and E-6883 will
be well over 6,000 before the seven-year mark as, on average, each apparatus puts
approx. 1,500 hours of usage per year. E-6881has the higher use of the two, which puts
it first for replacement. E-6881 (Type-I): It is recommended for replacement in 2025;
the current E-6881 will be repurposed as a reserve and replace E-6882.
Additional Comments:Following UVFA Current Fleet Replacement Plan. Moved from
FYE 26.
The crucial component utilized by the Fire Service allows team members to respond to
any emergency ranging from fire, medical, rescue, hazmat, vehicle fire/crashes, etc.
Fire engines and trucks are broken down into various classifications (Type-I, Type-II,
Type-III, etc.) based on the capabilities or specialized equipment of the apparatus. The
most notable benchmark is response volume which indicates usage hours. Other
aspects include accepted future use, mileage, past apparatus required maintenance,
and downtime (out of service due to repairs); it is recommended that front-line
vehicles be placed in reserve status at 6,000 hours or 7 to 10 years of front-line service.
Additionally, it is recommended that all reserve apparatus be retired after 12,000hours
of service or 15 to 20 of service. Due to the current use (Hours), E-6881 and E-6883 will
be well over 6,000 before the seven-year mark as, on average, each apparatus puts
approx. 1,500 hours of usage per year. E-6883 has the second highest use of the two,
which puts it second for replacement. E-6883 (Type-I): recommended replacement in
2026; between former E-6881 and E-6883, one will be used as a reserve as (E-6882)
while the other will be surplused.
Additional Comments:Following UVFA Current Fleet Replacement Plan. Moved from
FYE 27.
Specialized vehicles are generally designed for a specific purpose (Support/Air Unit,
USAR, Boat) utilized by the UVFA. These units play a critical role in the success of the
UVFA’s mission. The USAR (Urban Search & Rescue) is designed for natural disasters,
confined space rescue, and collapse rescue. Support/Air and USAR were based on
usage of the vehicle; it is recommended for replacement at 12,000 or 15 to 20 years of
service. A significant change, USAR-68 is currently a pull-behind trailer without a
dedicated vehicle for towing; this will be a utility truck with a crane to haul the
specialty trailers (USAR/Swiftwater rescue trailers). It will allow for a rapid response in
a time sensitive environment, with the small crane attached making the vehicle more
versatile and adaptable for any situation that team members encounter. USAR-68:
recommended replacement in 2027; the current USAR-68 trailer will be placed as
surplus or utilized by another City Department.
Additional Comments:Following UVFA Current Fleet Replacement Plan. Moved from
FYE 28.
$ 935,000
Re
v
i
e
w
e
d
X
X
935,000$
15
0
0
S
S
t
a
t
e
S
t
.
De
f
e
r
r
e
d
TB
D
No
$ 956,000
Re
v
i
e
w
e
d
Fire Engine
Apparatus TB
D
TB
D
N/
A
15
0
0
S
S
t
a
t
e
S
t
.
De
f
e
r
r
e
d
TB
D
No 956,000$
Fire Engine
Apparatus TB
D
TB
D
N/
A
260,000$ $ 260,000
Re
v
i
e
w
e
d
Tech Rescue
Tow/Haul
(Specialized
Vehicle)
TB
D
TB
D
N/
A
15
0
0
S
S
t
a
t
e
S
t
.
De
f
e
r
r
e
d
TB
D
No X
*Refer to last page of this document for definition of terms used.PAGE 4
Page 27 of 121
FIVE YEAR CAPITAL IMPROVEMENT PLAN*
24/25 FISCAL YEAR
UKIAH VALLEY FIRE AUTHORITY
This trailer will be dedicated to swift water rescue equipment including a boat. This
trailer gives team members the ability to maintain and rapidly respond to any water
rescue incident. All water rescue equipment will be stored within the trailer, including
the inflatable boat. The trailer allows the ability to maintain all equipment in a
controlled environment.
Additional Comments:Following UVFA Current Fleet Replacement Plan. Moved from
FYE 28.
Four (4) Type II demo/stock ambulances.
Additional Comments:These units are required to service the Interfacility Transfer
contract with Adventist Health.
Four (4) each PowerPro XT gurneys and Power Load Systems. These units are identical
units to those on the Fire Authority's 911 ambulances and are designed to minimize
risks to patients and team members from manual lifting.
Additional Comments:These units are required to service the Interfacility Transfer
contract with Adventist Health.
Four (4) LifePak 15 units, identical configuration to the Fire Authority's 911 ambulances.
Additional Comments:These units are required to service the Interfacility Transfer
contract with Adventist Health.
53,021$ 899,866$ 1,832,000$ 935,000$ 1,503,000$ 295,000$ 5,464,866$
Project Name
Project Description
Org/Object
Project Number
Allocation to Multi-
funds
Project Status
Funding Source
Funding Identified
Funding Source Add'l
Comments
Costs to date
Estimated Costs per
Fiscal Year
Totals
Comments
City Council Status
Shovel Ready
The name of the project.
Provides a description and additional narrative to assist in the understanding of the need and value of the proposed project
The proposed account code where the expense will be accounted for.
Definition of terms used:
SUB-TOTAL:
Project is ready to be sent out to bid.
To further explain, as necessary, the funding type used selected.
Costs spent on the project.
Costs estimated to be spent in each of the fiscal years.
The sum of the five year estimate for each project.
Additional information as needed.
"Not Reviewed"- First time that Council has been presented the project; "Reviewed" - Council has been presented the project during an agendized meeting; "Explore" - Council has reviewed and has asked staff to further explore; "Reviewed and Supported" - Council has reviewed
and supports the placement of the project on the CIP Plan; "Budget Adopted" - Council has approved the project through the Council action that takes place through either the full budget adoption process, or through a specific agendized item brought to Council.
The number assigned to track all expenses related to the project.
Indicates if the cost of the proposed cost is shared. In this case, here it will state what other funds are sharing the cost.
This indicates whether the project is "NEW", "IN PROGRESS", "ONGOING", "DEFERRED", or "COMPLETED".
The Fund the actual expense will come out of.
"Yes" indicating funding has been identified and will be available, "No" indicating funding has not yet been identified and is unavailable
LifePak 15 (4 each)
71
0
2
1
1
1
0
.
8
0
1
0
0
TB
D
N/
A
15
0
0
S
S
t
a
t
e
S
t
Ne
w
Ad
v
e
n
t
i
s
t
A
g
r
m
t
Ye
s 199,865$ $ 199,865
No
t
R
e
v
i
e
w
e
d
35,000$ $ 35,000
Re
v
i
e
w
e
d
Swiftwater Rescue
Equipment Trailer TB
D
TB
D
N/
A
15
0
0
S
S
t
a
t
e
S
t
.
De
f
e
r
r
e
d
TB
D
No X
Ambulance (4
each)
71
0
2
1
1
1
0
.
8
0
1
0
0
TB
D
N/
A
15
0
0
S
S
t
a
t
e
S
t
Ne
w
Ad
v
e
n
t
i
s
t
A
g
r
m
t
Ye
s 444,111$ $ 444,111
No
t
R
e
v
i
e
w
e
d
Power-Load
Gurney (4 each)
71
0
2
1
1
1
0
.
8
0
1
0
0
TB
D
N/
A
15
0
0
S
S
t
a
t
e
S
t
Ne
w
Ad
v
e
n
t
i
s
t
A
g
r
m
t
Ye
s 230,890$ $ 230,890
No
t
R
e
v
i
e
w
e
d
*Refer to last page of this document for definition of terms used.PAGE 5
Page 28 of 121
POLICE
Page 29 of 121
FIVE YEAR CAPITAL IMPROVEMENT PLAN*
24/25 FISCAL YEAR
POLICE
The Ukiah Police Department has been using the same Computer Aided
Dispatch (CAD) platform since 1998. The provider of this CAD system changed
ownership multiple times, since our initial purchase. Currently there are only 6
agencies in the state using this system and it does not have standard
functionality such as mapping. It is likely that this CAD system will be
discontinued in the future. Fortunately, the current owner of this old system is
our Records Management System provider and offers a modernization
upgrade. This would allow for the seamless flow of information from our CAD
system, Records Management System and our MDT’s. This modernization
software would also provide a mapping component to our CAD and MDT
software which is an industry standard now.
Additional Comments:Cost of project per Fiscal year may vary depending on
start date, but total cost is identified. Moved from starting in FYE 24, and
increased total project amount from $491,593. Staff is still looking for grant
funding. Additionally, current staff resources are unable to support a project of
this size. Staff has been unable to secure grant funding. There are currently 5
agencies in California using the outdated system, 3 of which are currently
switching from it.
-$ 353,562$ 27,999$ 28,559$ 29,130$ -$ 439,250$ SUB-TOTAL:
Sh
o
v
e
l
R
e
a
d
y
Or
g
/
O
b
j
INFORMATION TECHNOLOGY
Totals
Ci
t
y
C
o
u
n
c
i
l
S
t
a
t
u
s
POLICE DEPARTMENT
24/25 25/26 26/27 27/28
Pr
o
j
e
c
t
S
t
a
t
u
s
Fu
n
d
i
n
g
S
o
u
r
c
e
Fu
n
d
i
n
g
I
d
e
n
t
i
f
i
e
d
Funding Source Add'l
Comments
Pr
o
j
e
c
t
#
Al
l
o
c
a
t
i
o
n
t
o
M
u
l
t
i
-
f
u
n
d
s
Pr
o
j
e
c
t
L
o
c
a
t
i
o
n
28/29Project Name Project Description Costs to date
Police Department
Computer Aided
Dispatch & Mobile
Digital Terminal
Software
20
6
2
0
2
3
1
.
5
4
3
3
0
/
.
5
4
3
2
0
18
4
4
5
N/
A
30
0
S
e
m
i
n
a
r
y
A
v
e
.
De
f
e
r
r
e
d
TB
D
No
Exploring financing
options.353,562$ 27,999$ 28,559$ 29,130$ X $ 439,250
Re
v
i
e
w
e
d
*Refer to last page of this document for definition of terms used.PAGE 1
Page 30 of 121
FIVE YEAR CAPITAL IMPROVEMENT PLAN*
24/25 FISCAL YEAR
POLICE
Annually the Police Department schedules the replacement of two patrol cars.
Typically, a patrol car lasts about 3 years before it reaches the end of it's
service life. It takes the department about a year to order, receive and outfit a
car for patrol use. By scheduling regular replacement of cars, the department
ensures we have enough cars available for use.
Additional Comments:The Department has maintained a vehicle replacement
plan of two vehicles per year, which was previously reduced due to COVID-19.
The budget has been increased from $100k yearly, as current vehicle
replacement actual cost exceeds prior budgeted amounts. This is also a
consideration of inflation. Revised PC's. Increased amount in FYE 23 from
$150k to reflect cost increase for two hybrid vehicles currently on order.
Increased future years from $150k as well in consideration of inflation.
Increased yearly budget from $175k starting in FYE 25. Have purchased 1
Honda Accord Sedan Hybrid that was available locally. Purchase of more
hybrid police vehicles challenging due to current Ford production delays.
The Ukiah Police Department has deployed Tasers since 2018, utilizing a 5-year
purchasing program to maintain current equipment and which provides
support for hardware, supplies, and technology through the term of the
agreement. The current agreement with Axon expires in 2022.
Additional Comments:As explained in our prior CIP plan, the department has
maintained a purchasing plan to support our tasers, which is expiring this year.
Unless renewed, equipment will not be repairable or supported. Yearly pricing
has increased from $15k. Unencumbered contract was awarded FYE 23.
Reduced amount in FYE 23/24/25/26/27 from $32k to reflect five-year contract
commitment that will have to be rebudgeted for the life of the contract.
The Ukiah Police Department has deployed body-cameras to memorialize
officer contacts, criminal conduct, and investigative activities for more than 10
years. These video and audio recordings are used as evidence in criminal and
civil cases, as well as for internal quality assurance. The current purchasing
program expires in 2023, and provides for evidence storage, current and
reliable equipment, and support for hardware and software for the term of the
agreement.
Additional Comments:As explained in our prior CIP plan, the department has
maintained a purchasing plan to support our body worn cameras, which is
expiring in May of 2023. Unless renewed, equipment will not be repairable or
supported, essentially making them inoperable. Due to the fact that our tasers
are also due for renewal, the department is exploring a bundling option as a
cost saving measure. Overall cost has increased from $79k.Unencumbered
contract was awarded FYE 23. Reduced amount in FYE 23/24/25/26/27 from
$52k to reflect five-year contract commitment that will have to be rebudgeted
for the life of the contract.
Replace Body
Cameras
10
0
2
0
2
1
0
.
5
4
1
0
0
18
3
4
6
N/
A
30
0
S
e
m
i
n
a
r
y
A
v
e
.
On
g
o
i
n
g
Ge
n
e
r
a
l
Ye
s
Replace Tasers N/
A
10
0
2
0
2
1
0
.
5
4
1
0
0
18
3
4
5
30
0
S
e
m
i
n
a
r
y
A
v
e
.
On
g
o
i
n
g
On
g
o
i
n
g
Ge
n
e
r
a
l
Ye
s 53,334$
X175,000$
Sh
o
v
e
l
R
e
a
d
y
Ye
s
24/25 25/26 26/27 27/28 Totals
Ci
t
y
C
o
u
n
c
i
l
S
t
a
t
u
s
26,974$ 26,974$ 26,974$ $ 80,922
Re
v
i
e
w
e
d
X
May explore
financing options.38,416$ 175,000$
Re
v
i
e
w
e
d
180,000$ 180,000$ $ 890,000
VEHICLES, MACHINERY & EQUIPMENT
POLICE DEPARTMENT
Pr
o
j
e
c
t
#
V4
2
1
5
&
V
4
2
1
8
N/
A
30
0
S
e
m
i
n
a
r
y
A
v
e
.
Fu
n
d
i
n
g
S
o
u
r
c
e
Fu
n
d
i
n
g
I
d
e
n
t
i
f
i
e
d
Funding Source Add'l
Comments Costs to date
Al
l
o
c
a
t
i
o
n
t
o
M
u
l
t
i
-
f
u
n
d
s
Pr
o
j
e
c
t
L
o
c
a
t
i
o
n
Pr
o
j
e
c
t
S
t
a
t
u
s
Project Name Project Description
Or
g
/
O
b
j
Ge
n
e
r
a
l
95,297$ 47,954$ 47,954$ 47,954$
Annual Police Car
Replacement
10
0
2
0
2
1
0
.
8
0
1
0
0
28/29
180,000$
$ 143,862
Re
v
i
e
w
e
d
X
*Refer to last page of this document for definition of terms used.PAGE 2
Page 31 of 121
FIVE YEAR CAPITAL IMPROVEMENT PLAN*
24/25 FISCAL YEAR
POLICE
The Ukiah Police Department would like to purchase and implement an
additional 14 17 Flock cameras in or around the Ukiah City Limits to help with
solving felony crimes occurring in our community.
Additional Comments:Flock cameras have been proven to assist officers in
locating stolen vehicles, wanted persons and helped in solve crimes around the
City of Ukiah. Currently we have some areas of the City of Ukiah that are not
covered by Flock Cameras. Unsuccessful with finding grant funding so far.
Updated estimate of cameras is 17, 4 of which are portable. Increased funding
from $41k, and moved from FYE 24. Deferred to FYE 26.
The Ukiah Police Department would like to update it's Fleet Cameras inside the
police patrol vehicles. Currently the 9 UPD patrol vehicles are outfitted with
Fleet 2 Axon cameras. These cameras are becoming outdated and will need an
upgrade in the next few years. Updating our Fleet 2 cameras to Fleet 3
cameras would give the police department a wider view and the Feel 3
cameras are also License Plate Reader compatible.
Additional Comments:For an additional fee the LPR can be turned on to assist
officers in locating stolen vehicles or felony wanted vehicles. The proposed
Axon quote for Fleet 3 cameras would provide new cameras for 12 patrol
vehicles, include all hardware, software, and warranty Pricing has been
adjusted from total $122,193 based on an updated quote.
187,047$ 281,909$ 343,569$ 340,119$ 265,191$ 265,191$ 1,495,979$
Project Name
Project Description
Org/Object
Project NumberAllocation to Multi-
fundsProject Status
Funding Source
Funding Identified
Funding Source Add'l
Comments
Costs to date
Estimated Costs per
Fiscal Year
Totals
Comments
City Council Status
Shovel Ready
Continue to seek
grant funding.
Re
v
i
e
w
e
d
X
61,450$ 53,000$ 53,000$ $ 220,450
Re
v
i
e
w
e
d
X
31,981$ 32,191$ 32,191$ 32,191$ $ 160,745
Flock Cameras
LPR Fleet Cameras
10
0
2
0
2
1
0
.
5
4
1
0
0
TB
D
N/
A
30
0
S
e
m
i
n
a
r
y
A
v
e
.
Ne
w
Ge
n
e
r
a
l
No
10
0
2
0
2
1
0
.
5
4
1
0
0
TB
D
N/
A
30
0
S
e
m
i
n
a
r
y
A
v
e
.
Ne
w
Ge
n
e
r
a
l
Ye
s
Project is ready to be sent out to bid.
To further explain, as necessary, the funding type used selected.
Costs spent on the project.
Costs estimated to be spent in each of the fiscal years.
The sum of the five year estimate for each project.
Additional information as needed.
"Not Reviewed"- First time that Council has been presented the project; "Reviewed" - Council has been presented the project during an agendized meeting; "Explore" - Council has reviewed and has asked staff to further explore; "Reviewed and Supported" - Council
has reviewed and supports the placement of the project on the CIP Plan; "Budget Adopted" - Council has approved the project through the Council action that takes place through either the full budget adoption process, or through a specific agendized item brought to
Council.
The number assigned to track all expenses related to the project.
Indicates if the cost of the proposed cost is shared. In this case, here it will state what other funds are sharing the cost.
This indicates whether the project is "NEW", "IN PROGRESS", "ONGOING", "DEFERRED", or "COMPLETED".
The Fund the actual expense will come out of.
"Yes" indicating funding has been identified and will be available, "No" indicating funding has not yet been identified and is unavailable.
The proposed account code where the expense will be accounted for.
Definition of terms used:
SUB-TOTAL:
The name of the project.
Provides a description and additional narrative to assist in the understanding of the need and value of the proposed project.
53,000$
32,191$
*Refer to last page of this document for definition of terms used.PAGE 3
Page 32 of 121
PUBLIC WORKS
Page 33 of 121
FIVE YEAR CAPITAL IMPROVEMENT PLAN*
24/25 FISCAL YEAR
PUBLIC WORKS
Complete renovation of existing Corporation Yard, teardown of all accessory
buildings and build new structures for Streets, Water & Sewer staff and
whatever else is deemed necessary from study.
Add'l Comments:Needs Assessment for Corp Yard Facility Moved from FYE 21
due to COVID-19. Moved from FYE 23. Estimated cost in 21/22 is for plans and
specs/study work. Design contract has been awarded for $1.2M. Moved from
FYE 23. Reduced funding by amount of design contract. Staff exploring
opportunity of new corp yard facility off Airport property.
Tile missing and/or broken, front of building needs cleaning and painting.
Add'l Comments:The Civic Center Buildings have been power washed/cleaned.
Project deferred. Moved $45k from FYE 20, and moved $35k from FYE 21 due to
COVID-19. Combined budget for FYE 22 and FYE 23 into one budget for FYE 22.
Moved from FYE 22. Moved from FYE 23. Staff exploring options for repair or
replacement. CM hold. Moved from FYE 24.
The tiles in the bathrooms at the Civic Center have come loose and are creating
a tripping hazard. Tile needs to be removed and replaced. Cement floor needs
to be treated to exclude calcium intrusion.
Add'l Comments:Moved to FYE 22 due to COVID-19. Moved from FYE 22.
Moved from FYE 23. Nearly all items on pause waiting for the BofA building and
planning of moving departments around. Unsure of what needs the Civic Center
will need to address. CM hold. Moved from FYE 24.
Roof and skylights are showing signs of failure. Failed over dispatch and a
temporary tarp roof was implemented.
Add'l Comments:Department estimates roof replacement/repair cost at
$400,000; The intent here is to set aside $100k every year through the cost
allocation for the ultimate roof replacement in final year of set aside, thus not
reflecting an actual budgeted amount in each set-aside year. Staff asked for an
amendment in Dec. '22 to amend FYE 23 budget by $40k to take care of area
above Police dispatch, which has been completed. Adding and additional
$100k set aside, for a total of five years. Currently on pause waiting for the BofA
building and planning of moving departments around. Unsure of what needs
the Civic Center will need to address.
The insulation in the exterior parking cover has failed that cover the public
safety vehicles. To protect police vehicles and improve aesthetics.
Add'l Comments:Moving from FYE 23.Nearly all items on pause waiting for
the BofA building and planning of moving departments around. Unsure of what
needs the Civic Center will need to address. CM hold. Moved from FYE 24.
HVAC units are aging and failures are imminent.
Add'l Comments:Replace two units per year. Nearly all items on pause waiting
for the BoFA building and planning of moving departments around. Unsure of
what needs the Civic Center will need to address. CM hold. Moved from FYE
24.
30
0
S
e
m
i
n
a
r
y
De
f
e
r
r
e
d
In
t
e
r
n
a
l
De
f
e
r
r
e
d
In
t
e
r
n
a
l
Ye
s
Utilizing Building
Fund Reserves and
Indirect Cost
Allocation
50,000$ $ 250,000
Ye
s
Utilizing Building
Fund Reserves and
Indirect Cost
Allocation
20
8
2
4
7
0
0
.
8
0
2
2
0
Civic Center HVAC
Replacement
20
8
2
4
7
0
0
.
5
6
3
0
18
4
1
9
N/
A
30
0
S
e
m
i
n
a
r
y
Civic Center Roof
Replacement
Indirect Cost
Allocation
18
3
2
0
N/
A
Totals
Ci
t
y
C
o
u
n
c
i
l
S
t
a
t
u
s
PUBLIC WORKS DEPARTMENT
24/25 25/26 26/27 27/28
Pr
o
j
e
c
t
S
t
a
t
u
s
Fu
n
d
i
n
g
S
o
u
r
c
e
Fu
n
d
i
n
g
I
d
e
n
t
i
f
i
e
d
Funding Source Add'l
Comments
Pr
o
j
e
c
t
#
Al
l
o
c
a
t
i
o
n
t
o
M
u
l
t
i
-
f
u
n
d
s
Pr
o
j
e
c
t
L
o
c
a
t
i
o
n
Project Name Project Description 28/29Costs to date
Sh
o
v
e
l
R
e
a
d
y
Or
g
/
O
b
j
18
1
0
7
N/
A
30
0
S
e
m
i
n
a
r
y
A
v
e
.
De
f
e
r
r
e
d
Bu
i
l
d
i
n
g
F
u
n
d
Ye
s
Utilizing Building
Fund Reserves
FACILITIES/BUILDINGS/LAND
27,725$
20
8
2
4
3
0
0
.
8
0
2
2
0
18
1
9
0
N/
A
13
2
0
A
i
r
p
o
r
t
R
d
.
In
P
r
o
g
r
e
s
s
Se
r
i
e
s
2
0
2
2
L
e
a
s
e
R
e
v
Ye
s New Revenues
Civic Center Front
of Building
Replacement of
Tile, Clean and
Paint
20
8
2
4
7
0
0
.
8
0
2
2
0
18
1
0
6
N/
A
30
0
S
e
m
i
n
a
r
y
A
v
e
.
De
f
e
r
r
e
d
35,000$
18
3
1
9
N/
A
30
0
S
e
m
i
n
a
r
y
A
v
e
.
De
f
e
r
r
e
d
In
t
e
r
n
a
l
A
l
l
o
c
a
t
i
o
n
s
Ye
s
Civic Center Police
Parking Cover
Insulation
Replacement
20
8
2
4
7
0
0
.
5
6
3
0
0
Re
v
i
e
w
e
d
XCivic Center
Bathroom Tile
20
8
2
4
7
0
0
.
8
0
2
2
0
12,281,427$
37,484$
Corporation Yard
Renovation Project $ 12,281,427
Re
v
i
e
w
e
d
Re
v
i
e
w
e
d
X50,000$
35,000$
50,000$ 50,000$
$ 35,000
Re
v
i
e
w
e
d
Bu
i
l
d
i
n
g
F
u
n
d
Ye
s
Utilizing Building
Fund Reserves 80,000$ $ 80,000
Re
v
i
e
w
e
d
X
X
Re
v
i
e
w
e
d
X $ 35,000
400,000$ $ 400,000
*Refer to last page of this document for definition of terms used.PAGE 1
Page 34 of 121
FIVE YEAR CAPITAL IMPROVEMENT PLAN*
24/25 FISCAL YEAR
PUBLIC WORKS
Currently the Ukiah Police Department parks their vehicles, enters and exits the
station on the south side of the Civic Center. This area is unsecured and a high
security risk to those entering and exiting the building & vehicles. Securing the
area with fencing and gates that only UPD and Staff have access to will provide
the necessary safety needed for the UPD. Fencing and a gate would be installed
near the entrance at Oak Street, follow the driveway to the Civic Center
building. An additional gate would be installed near the Fire bay doors closer to
Dora Street and run down the driveway back toward Oak Street.
Add'l Comments:Prioritization and funding source(s) under review;
Department estimate/request is $200,000; Project is contingent on the
identification of a non General Fund source. Moved from FYE 21 due to COVID-
19. Moved from FYE 22 due to COVID-19 and funding restriction. Nearly all
items on pause waiting for the BofA building and planning of moving
departments around. Unsure of what needs the Civic Center will need to
address.
The carpet in the Police Department offices is extremely worn with spots that
can no longer be removed, along with some areas that are torn.
Add'l Comments:Moved from FYE 21 due to COVID-19. Part of larger Civic
Center service relocation and reconfiguration project. Moved from FYE 22.
Moved from FYE 23. Nearly all items on pause waiting for the BoFA building and
planning of moving departments around. Unsure of what needs the Civic Center
will need to address. Moving from FYE 24.
Replace failed and obsolete halon fire suppression system in the server rooms at
the Civic Center.
Add'l Comments:Existing halon system is not functioning and obsolete, making
the system irrepairable. CM hold. FireTrace to be installed this fiscal year, and
rebudget the balance of project for next.
Procurement of BofA building on S. State, rehabilitation, service relocation, and
reconfiguration of Civic Center.
Add'l Comments:Council has approved acquisition of building and is aware of
estimated rehab costs. Council still needs to review master plan, including
transfer of services and reconfiguration of Civic Center admin. Moved from FYE
22. Revised amount from $1,623,233 due to current available bond funds.
Doors need replacing.
Add'l Comments: Doors need replacing. CM hold. Moving from FYE 24.
Install Police Department entrances and exits with key fobs and access cards.
Add'l Comments:This is already being utilized at the Civic Center and Annex,
providing a high level of security. Moved from FYE 25.
836,948$ 1,678,479$ 12,466,427$ 450,000$ 50,000$ -$ 14,694,906$
Ye
s
Ne
w
In
t
e
r
n
a
l
Carpet
Replacement -
Police Department
Offices
Roll-up Bay Door -
Central Fire Station
X
30
0
S
e
m
i
n
a
r
y
Indirect Cost
AllocationCardLock Phase II
Security Fencing at
Ukiah Police
Department
Parking/Entrance/E
xit Areas
20
8
2
4
7
0
0
.
8
0
2
2
0
18
1
8
7
N/
A
30
0
S
e
m
i
n
a
r
y
A
v
e
.
De
f
e
r
r
e
d
Ne
w
R
e
v
e
n
u
e
s
No
Fiscal Year Allocation
TBD $ -
Re
v
i
e
w
e
d
X85,000$ $ 85,000
Re
v
i
e
w
e
d
R
e
v
i
e
w
e
d
51,000$ $ 51,000
Re
v
i
e
w
e
d
50,000$
$ 50,800
Re
v
i
e
w
e
d
In
t
e
r
n
a
l
20
8
2
4
7
0
0
.
8
0
2
2
0
18
1
7
6
N/
A
30
0
S
e
m
i
n
a
r
y
A
v
e
.
De
f
e
r
r
e
d
Bo
n
d
F
u
n
d
i
n
g
Ye
s
Funded by Series
2020A Bond
20
8
2
4
7
0
0
.
8
0
2
2
0
15
0
1
9
N/
A
SUB-TOTAL:
X
In
P
r
o
g
r
e
s
s
Bo
n
d
F
u
n
d
i
n
g
Ye
s
Purchase Completed
FY 2021;
Rehabilitation Costs
TBD, Funded by
Series 2020A Bond
18
4
1
7
N/
A
30
0
S
e
m
i
n
a
r
y
Ne
w 50,000$ $ 100,000
20
8
2
4
7
0
0
.
5
6
3
0
0
Bank of America
Building
Acquisition,
Renovation, and
Services Relocation
20
8
2
4
7
0
0
.
8
0
2
2
0
X762,562$ 1,326,679$ $ 1,326,679
Re
v
i
e
w
e
d
18
1
7
6
N/
A
50
1
S
.
S
t
a
t
e
Ye
s
Utilizing Building
Fund Reserves and
Indirect Cost
Allocation
X
Server Room Fire
Suppression System
Replacement
20
8
2
4
7
0
0
.
8
0
2
2
0
18
4
1
6
N/
A
30
0
S
e
m
i
n
a
r
y
A
v
e
.
In
P
r
o
g
r
e
s
s
In
t
e
r
n
a
l
A
l
l
o
c
a
t
i
o
n
s
Ye
s
Indirect Cost
Allocation 9,177$ 50,800$
*Refer to last page of this document for definition of terms used.PAGE 2
Page 35 of 121
FIVE YEAR CAPITAL IMPROVEMENT PLAN*
24/25 FISCAL YEAR
PUBLIC WORKS
This project will permanently close the Landfill Disposal site per Federal
Mandates.
Add'l Comments:Project specifics will require additional Council review.
Moved from FYE 20 to FYE 21. EIR Litigation in progress. Construction
projected for FYE 22 so moved from FYE 21. Moved from FYE 22 - ongoing
litigation. Moved from FYE 23. Litigation has been slow, likely no movement
until next year or later. Moved from FYE 24. Possibly winter of FYE 25.
-$ 10,343,287$ -$ -$ -$ -$ 10,343,287$
This project will improve East Clay Street from Main Street to the Railroad
Crossing in order to facilitate the development of the new Courthouse site. This
project includes water, sewer, pedestrian facilities and drainage facilities as well
as reconstruction of the street section.
Add'l Comments:Introduced and discussed at the January 16, 2019 Council
meeting. Moved from FYE 21. Moved from FYE 23. Moved from FYE 25 to align
closer to Courthouse construction. Moved out 2 years from FYE 26 due to
anticipated resources.
This will update striping on streets in selected areas.
Add'l Comments:Ongoing work. Increased cost from $60k to $80k for
additional striping for newer projects and to promote pedestrian, cyclist and
motorist safety. Moved out 2 years from FYE 26 due to anticipated resources.
This project will complete the environmental, ROW, and design phases for a
roundabout at Low Gap Road and N. Bush St. Construction phase not currently
funded.
Add'l Comments:Design authorized, but project requires additional Council
review. Moved from FYE 22, and reduced from $1.5 mil due to COVID-19.
Moved from FYE 21. Moved from FYE 22 to FYE 23 and FYE 24 due to delays in
grant processing. Moved from FYE 24. To happen after completion of RWP
Phase 4 in this area.
This project will improve the Streets network.
Add'l Comments: Moved out 2 years from FYE 26 due to anticipated resources.
Cl
a
y
S
t
r
e
e
t
Ne
w
18
2
5
1
N/
A
Va
r
i
o
u
s
S
t
r
e
e
t
s
On
g
o
i
n
g
Sp
e
c
i
a
l
R
e
v
e
n
u
e
X
12
0
2
4
2
0
0
.
5
2
1
0
18
3
3
2
N/
A
Va
r
i
o
u
s
S
t
r
e
e
t
s
On
g
o
i
n
g
Sp
e
c
i
a
l
Ye
s Measure Y 400,000$
50
9
2
4
2
1
0
.
8
0
2
3
0
15
0
2
4
N/
A
Lo
w
G
a
p
R
d
&
N
.
B
u
s
h
In
P
r
o
g
r
e
s
s
Sp
e
c
i
a
l
R
e
v
e
n
u
e
s
Ye
s MCOG Revenues 450,000$
Low Gap Road and
North Bush Street
Roundabout
Slurry Seal Project
Funding Source Add'l
Comments
PUBLIC WORKS DEPARTMENT
Sh
o
v
e
l
R
e
a
d
y
Pr
o
j
e
c
t
#
Al
l
o
c
a
t
i
o
n
t
o
M
u
l
t
i
-
f
u
n
d
s
Costs to date Totals
Pr
o
j
e
c
t
L
o
c
a
t
i
o
n
27/28
Pr
o
j
e
c
t
S
t
a
t
u
s
Fu
n
d
i
n
g
S
o
u
r
c
e
Fu
n
d
i
n
g
I
d
e
n
t
i
f
i
e
d
STREETS & RIGHTS-OF-WAY
SUB-TOTAL:
Ci
t
y
C
o
u
n
c
i
l
S
t
a
t
u
s
Fu
n
d
i
n
g
I
d
e
n
t
i
f
i
e
d
Funding Source Add'l
Comments Costs to date
Ci
t
y
C
o
u
n
c
i
l
S
t
a
t
u
s
Sh
o
v
e
l
R
e
a
d
y
East Clay Street
Improvement
Project
24/25
X
Project Name Project Description
Or
g
/
O
b
j
Pr
o
j
e
c
t
#
Al
l
o
c
a
t
i
o
n
t
o
M
u
l
t
i
-
f
u
n
d
s
Pr
o
j
e
c
t
L
o
c
a
t
i
o
n
Pr
o
j
e
c
t
S
t
a
t
u
s
Fu
n
d
i
n
g
S
o
u
r
c
e
Totals
$ 750,000
Re
v
i
e
w
e
d
12
0
2
4
2
0
0
.
8
0
2
3
0
18
1
2
8
N/
A Measure Y
28/29
INFRASTRUCTURE
Project Name Project Description
Or
g
/
O
b
j
26/27
80,000$
24/25 25/26
Ye
s Measure Y
Ye
s $ 10,343,287 Landfill Closure
70
2
2
4
5
0
0
.
8
0
2
3
0
18
0
2
5
N/
A
31
0
0
V
i
c
h
y
S
p
r
i
n
g
s
I
n
P
r
o
g
r
e
s
s
Cu
r
r
e
n
t
R
e
v
e
n
u
e
s
PUBLIC WORKS DEPARTMENT
750,000$
25/26 26/27 27/28
Sp
e
c
i
a
l
R
e
v
e
n
u
e
Ye
s
X
12
0
2
4
2
0
0
.
5
2
1
0
0
X
Re
v
i
e
w
e
d
R
e
v
i
e
w
e
d
$ 800,000
80,000$
400,000$
$ 160,000
$ 450,000
Re
v
i
e
w
e
d
$ 10,343,287
Re
v
i
e
w
e
d
X
28/29
Street Striping
*Refer to last page of this document for definition of terms used.PAGE 3
Page 36 of 121
FIVE YEAR CAPITAL IMPROVEMENT PLAN*
24/25 FISCAL YEAR
PUBLIC WORKS
Rehabilitate Leslie Street, Gobbi to Perkins.
Add'l Comments:Moved from FYE 21. Moved from FYE 22 due to a number of
various projects, timelines, and severity of street conditions. Moved out 2 years
from FYE 27 due to anticipated resources.
This project will extend the Great Redwood Trail from Brush Street to Hensley
Creek Road
Add'l Comments:Moved project back from beginning FYE 23. Moved project
from beginning FYE 25, may be possible when railbanking is finalized.
This project will replace the water main, sewer main and include reconstruction
and paving of the overlay, additional sidewalks and ADA accessibility.
Add'l Comments:RFP completed and contract awarded to GHD for design in
February of 2022. Scope greatly changed due to EUD undergrounding, moved
from FYE 23. Moved from FYE 25. PG&E and San District.
Bring traffic signals at State and Washington/Talmage/Low Gap/Hospital Drive
up to date with new traffic signal controller software.
Add'l Comments:Awarded $151,450 HSIP grant through Caltrans. CM hold.
Not continuing with this project at this time. Checking with Caltrans for
extension.
-$ 450,000$ -$ -$ 1,505,000$ 10,980,000$ 12,935,000$
The current equipment is Equipment #1611, a 1995 CAT CB214C Roller. This is
CARB Tier 0, and a retrofit for this unit is unavailable. This equipment assists in
the ongoing maintenance of the Streets network in order to provide upgraded
facilities for our residents. Three divisions will contribute: $66,000 total
Add'l Comments:Moved from FYE 23 due to COVID-19. Working with Fleet
Maintenance staff on evaluation. Moved from FYE 24. Moved from FYE 25.
The current equipment is Equipment #1811, a 1998 LeeBoy Model 1000B Paver.
This is a CARB Tier 0, and a retrofit for this unit is unavailable. This equipment
assists in the ongoing maintenance of the Streets network in order to provide
upgraded facilities for our residents. Three divisions will contribute: $210,000
total
Add'l Comments: Moved from FYE 23 due to COVID-19. Working with Fleet
Maintenance staff on evaluation. Moved from FYE 24. Moved from FYE 25.
12
0
2
4
2
0
0
.
8
0
2
3
0
TB
D
N/
A
Le
s
l
i
e
S
t
r
e
e
t
Ne
w
Gr
a
n
t
X
X22,000$ $ 22,000
Re
v
i
e
w
e
d
Traffic Signal
Cabinet/Camera
Update
50
0
2
4
4
2
2
0
.
8
0
2
3
TB
D
N/
A Gas Tax/HSIP Grant
Project Name
Mu
l
t
i
p
l
e
70,000$
Asphalt Roller -
Shared Cost
10
0
2
4
6
2
0
.
8
0
1
0
0
E1
6
1
2
Ye
s
13
2
0
A
i
r
p
o
r
t
R
d
.
Ne
w
Ge
n
e
r
a
l
Or
g
/
O
b
j
SUB-TOTAL:
Ge
n
e
r
a
l
Ye
s
Ne
w
TB
D
Ye
s
Project Description
Ye
s
26/27
Sp
e
c
i
a
l
R
e
v
/
G
r
a
n
t
Fu
n
d
i
n
g
I
d
e
n
t
i
f
i
e
d
Great Redwood
Trail- Phase 5
51
1
2
4
2
1
0
.
8
0
2
3
0
TB
D
N/
A
Ra
i
l
r
o
a
d
R
O
W
Ne
w
Asphalt Paver -
Shared Cost
10
0
2
4
6
2
0
.
8
0
1
0
0
E1
8
1
2
Ye
s
13
2
0
A
i
r
p
o
r
t
R
d
.
Ne
w
N
e
w
Pr
o
j
e
c
t
S
t
a
t
u
s
Al
l
o
c
a
t
i
o
n
t
o
M
u
l
t
i
-
f
u
n
d
s
Pr
o
j
e
c
t
L
o
c
a
t
i
o
n
25
2
2
4
2
2
0
.
8
0
2
3
0
PUBLIC WORKS DEPARTMENT
Sh
o
v
e
l
R
e
a
d
y
VEHICLES, MACHINERY & EQUIPMENT
Ci
t
y
C
o
u
n
c
i
l
S
t
a
t
u
s
TBD
CDBG Funding
Opportunity
275,000$ $ 8,275,000
Re
v
i
e
w
e
d
27/28 Totals
Leslie Street
Rehabilitation
Project
Talmage Road
Rehabilitation
Project
X
18
3
1
0
Gr
a
n
t
Department plans to
set aside funds for
this replacement.
Ye
s
Department plans to
set aside funds for
this replacement.
24/25 25/26
Ta
l
m
a
g
e
R
o
a
d
Funding Source Add'l
Comments Costs to date
$ -
Re
v
i
e
w
e
d
X
28/29
N/
A
Pr
o
j
e
c
t
#
Fu
n
d
i
n
g
S
o
u
r
c
e
Ye
s
Re
v
i
e
w
e
d
Seeking Grant
Funding
$ 1,500,000 1,500,000$
Re
v
i
e
w
e
d
8,000,000$
1,000,000$ $ 1,000,000
$ 70,000
Re
v
i
e
w
e
d
*Refer to last page of this document for definition of terms used.PAGE 4
Page 37 of 121
FIVE YEAR CAPITAL IMPROVEMENT PLAN*
24/25 FISCAL YEAR
PUBLIC WORKS
Replace existing loader due to CARB requirements.
Add'l Comments:Working with Fleet on evaluation. Continued evaluation and
validation of justification required prior to purchase. Moved from FYE 22.
Deferring to allow for Western Hills Water Infrastructure PC 18385 Western
Hills Water Infrastructure. 5/29/24: Received a Request for Obligation of Funds
and Letter of Conditions for USDA grant on 5/29/24. Will receive $225,000 with
$75k match of City funds, for a total of $300k. Grant agreement and
subsequent purchase anticipated some time early FYE 25.
Dump Truck Replacement for 3 years. This equipment is used to maintain and
repair the Infrastructure for our citizens.
Add'l Comments:Moved from FYE 22 due to COVID-19. Moved from FYE 24,
and will set-aside $175k in FYE 25 and 26 … with purchase in FYE 27. Increased
total amount from $500k.
Replacement truck is necessary.
Add'l Comments:Moved to FYE 22. Moved to FYE 23. Replace with electric
vehicle and increase cost from $48k to $60k. Deferred from FYE 23. CM Hold.
Moving from FYE 24.
-$ 135,000$ -$ 617,000$ -$ -$ 752,000$
Project Name
Project Description
Org/Object
Project Number
Allocation to Multi-
funds
Project Status
Funding Source
Funding Identified
Funding Source Add'l
Comments
Costs to date
Estimated Costs per
Fiscal Year
Totals
Comments
City Council Status
Shovel Ready
X
Re
v
i
e
w
e
d
Department plans to
set aside funds for
this replacement.
Definition of terms used:
Dump Truck
Replacement
SUB-TOTAL:
The proposed account code where the expense will be accounted for.
The name of the project.
Provides a description and additional narrative to assist in the understanding of the need and value of the proposed project.
Replacement Truck-
Building
Maintenance
20
8
2
4
7
0
0
.
8
0
1
0
Ye
s
30
0
S
e
m
i
n
a
r
y
De
f
e
r
r
e
d
In
t
e
r
n
a
l
S
e
r
v
i
c
e
Ye
s
V2
6
4
2
N/
A
20
8
2
4
3
0
0
.
8
0
1
0
0
TB
D
N/
A
13
2
0
A
i
r
p
o
r
t
R
d
.
Ne
w
In
t
e
r
n
a
l
S
e
r
v
i
c
e
$ 525,000
Project is ready to be sent out to bid.
To further explain, as necessary, the funding type used selected.
Costs spent on the project.
Costs estimated to be spent in each of the fiscal years.
The sum of the five year estimate for each project.
Additional information as needed.
"Not Reviewed"- First time that Council has been presented the project; "Reviewed" - Council has been presented the project during an agendized meeting; "Explore" - Council has reviewed and has asked staff to further explore; "Reviewed and Supported" - Council has
reviewed and supports the placement of the project on the CIP Plan; "Budget Adopted" - Council has approved the project through the Council action that takes place through either the full budget adoption process, or through a specific agendized item brought to Council.
The number assigned to track all expenses related to the project.
Indicates if the cost of the proposed cost is shared. In this case, here it will state what other funds are sharing the cost.
This indicates whether the project is "NEW", "IN PROGRESS", "ONGOING", "DEFERRED", or "COMPLETED".
The Fund the actual expense will come out of.
"Yes" indicating funding has been identified and will be available, "No" indicating funding has not yet been identified and is unavailable.
525,000$
Reserves 60,000$
Loader
Replacement
10
0
2
4
6
2
0
.
8
0
1
0
0
E1
4
1
3
Ye
s
13
2
0
A
i
r
p
o
r
t
R
d
.
In
P
r
o
g
r
e
s
s
Ge
n
e
r
a
l
/
G
r
a
n
t
Ye
s
USDA Grant with
Match
X $ 60,000
Re
v
i
e
w
e
d
75,000$ $ 75,000
Re
v
i
e
w
e
d
X
*Refer to last page of this document for definition of terms used.PAGE 5
Page 38 of 121
WATER RESOURCES
Page 39 of 121
FIVE YEAR CAPITAL IMPROVEMENT PLAN*
24/25 FISCAL YEAR
WATER RESOURCES
Improve Well 3 building enclosure.
Add'l Comments:
Replace roof at the Water Treatment Plant.
Add'l Comments:
Roof replacement at the high service pump station.
Add'l Comments:
Cover for the AWT Chorine Contact Basin - big car port.
Add'l Comments:
-$ -$ 250,000$ 50,000$ -$ 150,000$ 450,000$
Plan for water main replacements throughout the City, performed in
conjunction with street improvement projects.
Add'l Comments:Added funding for FYE 25 and FYE 26. Reduced FYE 22 from
$1.5M. Removed $1.5M for FYE 23, as funds will be used for this purpose in
Streetscape Ph 2 programmed for next year.
150,000$ $ 150,000
Re
v
i
e
w
e
d
Wa
t
e
r
F
u
n
d
Ye
s
SUB-TOTAL:
AWTCCB Cover
82
1
2
7
1
1
5
.
8
0
2
2
0
TB
D
N/
A
93
5
R
i
v
e
r
S
t
r
e
e
t
Ne
w
WATER RESOURCES DEPARTMENT
Sh
o
v
e
l
R
e
a
d
y
$ 1,500,000
X
Replace Roof at
Pump Station
82
1
2
7
1
1
5
.
8
0
2
2
0
TB
D
N/
A
93
5
R
i
v
e
r
S
t
r
e
e
t
Ne
w
Wa
t
e
r
F
u
n
d
Ye
s 50,000$
93
5
R
i
v
e
r
S
t
r
e
e
t
$ 50,000
Re
v
i
e
w
e
d
X
100,000$ $ 100,000
Re
v
i
e
w
e
d
Replace Roof at
WTP
82
1
2
7
1
1
5
.
8
0
2
2
0
TB
D
N/
A
150,000$ $ 150,000
Re
v
i
e
w
e
d
Ne
w
Wa
t
e
r
F
u
n
d
Ye
s
XWell 3
Improvements
82
1
2
7
1
1
5
.
8
0
2
2
0
TB
D
N/
A
Vi
c
h
y
S
p
r
i
n
g
s
R
d
.
Ne
w
Wa
t
e
r
F
u
n
d
Ye
s
FACILITIES/BUILDINGS/LAND
Totals
Ci
t
y
C
o
u
n
c
i
l
S
t
a
t
u
s
WATER RESOURCES DEPARTMENT
24/25 25/26 26/27 27/28
Pr
o
j
e
c
t
S
t
a
t
u
s
Fu
n
d
i
n
g
S
o
u
r
c
e
Fu
n
d
i
n
g
I
d
e
n
t
i
f
i
e
d
Funding Source Add'l
Comments
Pr
o
j
e
c
t
#
Al
l
o
c
a
t
i
o
n
t
o
M
u
l
t
i
-
f
u
n
d
s
Pr
o
j
e
c
t
L
o
c
a
t
i
o
n
Project Name Project Description Costs to date
Sh
o
v
e
l
R
e
a
d
y
Or
g
/
O
b
j
28/29
$ 3,000,000
Re
v
i
e
w
e
d
X
INFRASTRUCTURE
Project Name Project Description
Or
g
/
O
b
j
Pr
o
j
e
c
t
#
Al
l
o
c
a
t
i
o
n
t
o
M
u
l
t
i
-
f
u
n
d
s
Costs to date Totals
Pr
o
j
e
c
t
L
o
c
a
t
i
o
n
Pr
o
j
e
c
t
S
t
a
t
u
s
Fu
n
d
i
n
g
S
o
u
r
c
e
Fu
n
d
i
n
g
I
d
e
n
t
i
f
i
e
d
Ci
t
y
C
o
u
n
c
i
l
S
t
a
t
u
s
27/2824/25 25/26 26/27
Funding Source Add'l
Comments 28/29
$ 1,500,000 Water Main
Replacements
82
1
2
7
1
1
3
.
8
0
2
3
0
18
0
7
2
N/
A
Va
r
i
o
u
s
On
g
o
i
n
g
Wa
t
e
r
Ye
s
*Refer to last page of this document for definition of terms used.PAGE 1
Page 40 of 121
FIVE YEAR CAPITAL IMPROVEMENT PLAN*
24/25 FISCAL YEAR
WATER RESOURCES
This project will provide an additional source of groundwater to increase our
system redundancy during periods of surface water scarcity.
Add'l Comments: Request for Proposal is in progress.
Remove and Replace Seal on Wash Water Basins
Add'l Comments:Moved from FYE 21. Moved from FYE 22, and increased
from $40k due to inflation. Moved to FYE 25 due to budgetary constraints.
Revised project name as the basins are in more need of repair. Wash basins
can be addressed by staff.
Recondition the levees on the Percolation Ponds.
Add'l Comments:Eliminated $200k for 2 prior years due to COVID-19.
Changing scope of project to excavating bottom of perc ponds and grading.
Revised project name from "Recondition Levees" as well.
Replace the 16" steel water and sewer main, from PZ1 to Bush Street
84
4
2
7
2
2
2
.
8
0
2
3
0
$ 1,500,000
Add'l Comments:Moved from FYE 25. Increased overall project amount from
$1M.
82
1
2
7
1
1
5
.
8
0
2
3
0
$ 1,500,000
-$ 2,000,000$ 3,260,000$ -$ -$ 3,000,000$ 8,260,000$
The current vehicle's useful is expected to be exceeded in future years and will
need to be replaced.
Add'l Comments:Moved from FYE 23. Moved back to FYE 23. Increased
amount from $50k due to revising to a 3/4 ton with lift gate, as well as
inflation; EV is not an option at this time due to the heavy duty needs. Moved
from FYE 23.
$ 3,000,000
Re
v
i
e
w
e
d
X
X
IPS Liner
Replacement
84
4
2
7
2
2
2
.
8
0
2
3
0
$ 500,000 $ 1,500,000 $ 2,000,000
Re
v
i
e
w
e
d
Pr
o
j
e
c
t
#
Totals
Ci
t
y
C
o
u
n
c
i
l
S
t
a
t
u
s
Replace Water
Treatment Plant
Service Truck
Fu
n
d
i
n
g
S
o
u
r
c
e
Fu
n
d
i
n
g
I
d
e
n
t
i
f
i
e
d
Funding Source Add'l
CommentsOr
g
/
O
b
j
Project Name Project Description
N/
A
93
5
R
i
v
e
r
S
t
r
e
e
t
De
f
e
r
r
e
d
Wa
t
e
r
F
u
n
d
Ye
s 70,000$
24/25 25/26
WATER RESOURCES DEPARTMENT
Sh
o
v
e
l
R
e
a
d
y
VEHICLES, MACHINERY & EQUIPMENT
SUB-TOTAL:
Re
v
i
e
w
e
d
$ 60,000 N/
A
30
0
P
l
a
n
t
R
o
a
d
N
e
w
Wa
s
t
e
w
a
t
e
r
F
u
n
d
Ye
s $ 60,000
Re
v
i
e
w
e
d
X
18
1
9
2
Replace Water and
Sewer Main - PZ1
to Bush
$ 200,000 Recondition Perc
Ponds
84
4
2
7
2
2
2
.
8
0
2
3
0
18
4
4
7
NA
30
0
P
l
a
n
t
R
o
a
d
Al
l
o
c
a
t
i
o
n
t
o
M
u
l
t
i
-
f
u
n
d
s
Develop Additional
Groundwater
Facilities
82
2
2
7
1
1
5
.
8
0
2
3
0
18
4
2
5
N/
A
TB
D
N
e
w
Wa
t
e
r
F
u
n
d
No
TB
D
N/
A
Bu
s
h
S
t
r
e
e
t
N
e
w
Wa
t
e
r
Pr
o
j
e
c
t
L
o
c
a
t
i
o
n
Pr
o
j
e
c
t
S
t
a
t
u
s
82
1
2
7
1
1
5
.
8
0
1
0
0
V3
7
5
4
Costs to date 28/2926/27 27/28
$ 70,000
X
Re
v
i
e
w
e
d
Ye
s
$ 200,000
N
e
w
Wa
s
t
e
w
a
t
e
r
F
u
n
d
Ye
s
*Refer to last page of this document for definition of terms used.PAGE 2
Page 41 of 121
FIVE YEAR CAPITAL IMPROVEMENT PLAN*
24/25 FISCAL YEAR
WATER RESOURCES
This project will replace chlorine gas at the Water Treatment Plant and convert
to Liquid Chlorine for safety reasons
Add'l Comments:Was budgeted FYE 20, moved to start in FYE 21 due to
COVID-19. Moved $270k from FYE 22. Moved $50k from FYE 21. Moved $50k
from FYE 22. Moved from FYE 23. Move from starting FYE 24.
Upgrade aged meter in order to provide increased service efficiency.
Add'l Comments:Ongoing - reduced FYE 21 from $50k, added $50k to FYE 24
due to COVID-19. Added funding for FYE 25 and 26. Removed $50k from FYE
22, FYE 23, and FYE 26. Scope being re-evaluated against other projects going
on.
The current vehicle's useful is expected to be exceeded in future years and will
need replaced
82
0
2
7
1
1
4
.
8
0
1
0
0
Wa
t
e
r
F
u
n
d
40,000$
Add'l Comments:Increased amounts in both Water and Sewer from $30k each
due to inflation. EV is not an option at this time due to the heavy duty needs.
Moved from FYE 23.
84
0
2
7
2
2
1
.
8
0
1
0
0
Se
w
e
r
F
u
n
d
40,000$
The current vehicle's useful life is expected to be exceeded in future years and
will need replaced
82
0
2
7
1
1
4
.
8
0
1
0
0
Wa
t
e
r
F
u
n
d
22,500$
Add'l Comments:Increased amounts in both Water and Sewer from $20k each
due to inflation. Electric vehicle. Moved from FYE 24.
84
0
2
7
2
2
1
.
8
0
1
0
0
Se
w
e
r
F
u
n
d
22,500$
The current equipment is Equipment #1611, a 1995 CAT CB214C Roller. This is
CARB Tier 0, and a retrofit for this unit is unavailable. This equipment assists in
the ongoing maintenance of the Streets network in order to provide upgraded
facilities for our residents. Three divisions will contribute: $66,000 total
82
0
2
7
1
1
4
.
8
0
1
0
0
Wa
t
e
r
F
u
n
d
Department plans to
set aside funds for
this replacement.
22,000$
Add'l Comments:Moved from FYE 23 due to COVID-19. Working with PW and
Fleet on evaluation. Moved from FYE 24. Moved from FYE 25.
84
0
2
7
2
2
1
.
8
0
1
0
0
Se
w
e
r
F
u
n
d
Department plans to
set aside funds for
this replacement.
66,000$
Re
v
i
e
w
e
d
$ 88,000
$ 50,000
X
50,000$
Re
v
i
e
w
e
d
X
X
$ 80,000
Re
v
i
e
w
e
d
50,000$ 270,000$
Ye
s
13
2
0
A
i
r
p
o
r
t
R
o
a
d
De
f
e
r
r
e
d
Ye
s
Water Meter
Replacements
82
0
2
7
1
1
4
.
8
0
1
0
0
18
0
7
4
N/
A
Va
r
i
o
u
s
Replace
Water/Sewer
Operations Lead
Worker Truck -
Shared Cost
TB
D
Ye
s
13
2
0
A
i
r
p
o
r
t
R
o
a
d
Replace
Water/Sewer
Operations Call
Truck - Shared Cost V3
7
5
3
Asphalt Roller -
Shared Cost
Ne
w
Ye
s
Convert Chlorine
Gas to Liquid
Chlorine at Water
Treatment Plant
82
1
2
7
1
1
5
.
8
0
1
0
0
18
1
3
3
N/
A
93
5
R
i
v
e
r
S
t
r
e
e
t
De
f
e
r
r
e
d
Wa
t
e
r
F
u
n
d
Ye
s
E1
6
1
2
Re
v
i
e
w
e
d
X
XYe
s
13
2
0
A
i
r
p
o
r
t
R
o
a
d
Ne
w
Ye
s
$ 45,000
$ 320,000
Re
v
i
e
w
e
d
Ne
w
Wa
t
e
r
F
u
n
d
Ye
s
*Refer to last page of this document for definition of terms used.PAGE 3
Page 42 of 121
FIVE YEAR CAPITAL IMPROVEMENT PLAN*
24/25 FISCAL YEAR
WATER RESOURCES
The current equipment is Equipment #1811, a 1998 LeeBoy Model 1000B
Paver. This is a CARB Tier 0, and a retrofit for this unit is unavailable. This
equipment assists in the ongoing maintenance of the Streets network in order
to provide upgraded facilities for our residents. Three divisions will contribute:
$210,000 total
82
0
2
7
1
1
4
.
8
0
1
0
0
Wa
t
e
r
F
u
n
d
Department plans to
set aside funds for
this replacement.
70,000$
Add'l Comments:Moved from FYE 23 due to COVID-19. Working with PW and
Fleet on evaluation. Moved from FYE 24. Moved from FYE 25.
84
0
2
7
2
2
1
.
8
0
1
0
0
Se
w
e
r
F
u
n
d
Department plans to
set aside funds for
this replacement.
70,000$
Methane Scrubbers are needed in order to clean the methane gas to provide
an alternate energy source to operate the boilers at the Wastewater Treatment
Plant, which will in turn decrease the City's energy cost at the plant.
Add'l Comments: Moved from FYE 22 due to COVID-19.
Replace Ford Ranger at the Wastewater Treatment Plant.
Add'l Comments:(Not on CIP during rate study.) Moved from FYE 21 due to
COVID-19. Moved to FYE 23. Electric vehicle option will be evaluated. Moved
from FYE 23, and increased from $40k.
This needs upgrading to install two new pumps, the pump guides, and the
discharge valves.
Add'l Comments: Increased total amount from $250k.
A total of five Variable Frequency Drive replacements at high service pump
station and raw water pump station.
Add'l Comments: Decreased amount in FYE 24 from $200k.
2 new sodium hypochlorite tanks at the WWTP
Add'l Comments:
Tank with temperature controller and insulation.
Add'l Comments:Decreased amount in FYE 24 from $200k. Tank is in OK
condition. Staff will explore the possibility of removing tank need. Moved
from FYE 25.
$ 100,000
Re
v
i
e
w
e
d
New Sodium
Hypochlorite Tanks
Bisulfite Tank
84
0
2
7
2
2
5
.
8
0
1
0
0
TB
D
N/
A
30
0
P
l
a
n
t
R
d
.
N
e
w
Wa
s
t
e
w
a
t
e
r
F
u
n
d
No
Di
s
t
r
i
c
t
TB
D
N/
A
18
3
5
5
N/
A
Va
r
i
o
u
s
Ne
w
Wa
t
e
r
F
u
n
d
N/
A
30
0
P
l
a
n
t
R
d
.
N
e
w
Wa
s
t
e
w
a
t
e
r
F
u
n
d
84
0
2
7
2
2
5
.
8
0
1
0
0
18
4
4
6
No $ 100,000
$ 400,000
Re
v
i
e
w
e
d
X
$ 20,000
Re
v
i
e
w
e
d
$ 140,000
Re
v
i
e
w
e
d
X
$ 100,000
$ 100,000
X
400,000$
Re
v
i
e
w
e
d
Ye
s
$ 55,000
Re
v
i
e
w
e
d
X
1,500,000$ $ 1,500,000
Re
v
i
e
w
e
d
X
55,000$
Ne
w
Ye
s
20,000$
Vichy Springs Lift
Station Upgrade
VFD Replacements
82
0
2
7
1
1
1
.
5
6
1
2
0
Digester
Rehabilitation and
Methane Scrubber
84
0
2
7
2
2
5
.
8
0
1
0
0
18
1
3
5
N/
A
30
0
P
l
a
n
t
R
d
.
Ne
w
Se
w
e
r
F
u
n
d
Ye
s
Cost will be offset by
savings in the
purchase of natural
gas.
Vi
c
h
y
S
p
r
i
n
g
s
R
d
Ne
w
Di
s
t
r
i
c
t
Ye
s
Replace Ford
Ranger
84
0
2
7
2
2
5
.
8
0
1
0
0
TB
D
N/
A
30
0
P
l
a
n
t
R
d
.
De
f
e
r
r
e
d
Se
w
e
r
F
u
n
d
Ye
s
Asphalt Paver -
Shared Cost E1
8
1
2
Ye
s
13
2
0
A
i
r
p
o
r
t
R
o
a
d
*Refer to last page of this document for definition of terms used.PAGE 4
Page 43 of 121
FIVE YEAR CAPITAL IMPROVEMENT PLAN*
24/25 FISCAL YEAR
WATER RESOURCES
Part of the dewatering solids process.
Add'l Comments:$50k for design in 23/24, construction to follow.Increased
from $50k current fiscal year and $300k in FYE 26 - adding the funds removed
for the Heat Exchanger item.
Upgrade the enclosure and electrical components in the structure enclosing
the booster pump for Pressure Zone 2 to increase reliability and security.
Add'l Comments:Moved from FYE 23 due to COVID-19. Increased scope,
increased estimate from $50k, and moved from FYE 25 due to cost increase.
Replace aluminum screens with stainless steel screens in clarifier.
Add'l Comments:
-$ 190,000$ 2,450,000$ 1,300,000$ 228,000$ 500,000$ 4,668,000$
Project Name
Project Description
Org/Object
Project NumberAllocation to Multi-
fundsProject Status
Funding Source
Funding Identified
Funding Source Add'l
Comments
Costs to date
Estimated Costs per
Fiscal Year
Totals
Comments
City Council Status
Shovel Ready
X
Replace Screens in
Water Treatment
Plant Clarifiers
82
1
2
7
1
1
5
.
8
0
1
0
0
TB
D
N/
A
93
5
R
i
v
e
r
S
t
r
e
e
t
N
e
w
Wa
t
e
r
Ye
s $ 250,000 $ 250,000
Re
v
i
e
w
e
d
$ 500,000 $ 500,000
Re
v
i
e
w
e
d
Rehabilitation of
Zone 2 Booster
Pump Station
82
2
2
7
1
1
3
.
8
0
1
0
0
TB
D
N/
A
Go
l
f
C
o
u
r
s
e
N
e
w
Wa
t
e
r
F
u
n
d
Ye
s
Solids Conveyor
84
0
2
7
2
2
5
.
8
0
1
0
0
18
4
2
7
N/
A
30
0
P
l
a
n
t
R
d
.
N
e
w
Wa
s
t
e
w
a
t
e
r
F
u
n
d
No $ 950,000 $ 950,000
Re
v
i
e
w
e
d
Project is ready to be sent out to bid.
To further explain, as necessary, the funding type used selected.
Costs spent on the project.
Costs estimated to be spent in each of the fiscal years.
The sum of the five year estimate for each project.
Additional information as needed.
"Not Reviewed"- First time that Council has been presented the project; "Reviewed" - Council has been presented the project during an agendized meeting; "Explore" - Council has reviewed and has asked staff to further explore; "Reviewed and Supported" - Council has
reviewed and supports the placement of the project on the CIP Plan; "Budget Adopted" - Council has approved the project through the Council action that takes place through either the full budget adoption process, or through a specific agendized item brought to
Council.
The number assigned to track all expenses related to the project.
Indicates if the cost of the proposed cost is shared. In this case, here it will state what other funds are sharing the cost.
This indicates whether the project is "NEW", "IN PROGRESS", "ONGOING", "DEFERRED", or "COMPLETED".
The Fund the actual expense will come out of.
"Yes" indicating funding has been identified and will be available, "No" indicating funding has not yet been identified and is unavailable.
The name of the project.
Provides a description and additional narrative to assist in the understanding of the need and value of the proposed project.
The proposed account code where the expense will be accounted for.
Definition of terms used:
SUB-TOTAL:
*Refer to last page of this document for definition of terms used.PAGE 5
Page 44 of 121
ESTIMATED COST: $175,000
FLEET MAINTENANCE SUPERVISOR
DEPARTMENT HEAD
ADDITIONAL COMMENTS: N/A
REVIEWED & APPROVED BY:
PROPOSED VEHICLE OR HEAVY EQUIPMENT
JUSTIFICATION/USE/NEED: The standard annual replacement is necessary to keep the Police fleet in service. This is especially important as
staff navigates supply chain issues and delays.
PROPOSED EQUIPMENT SPECIFICATIONS (ATTACH ADDITIONAL DOCUMENTATION IF NECESSARY): Based on standard features, and what is available at time
of purchase.
ASSET USEFUL LIFE: 5-10 YEARS
VIN/SERIAL #
$87,500
NEW REQUEST OR REPLACEMENT OF EXISTING?: Replacement
Police
Police
FOR FISCAL YEAR: 2024/2025
EXISTING VEHICLE OR EQUIPMENT REQUESTING TO BE REPLACED
ORG & OBJECT ACCOUNT CODE
10020210.80100
DEPARTMENT(S)
10020210.80100Police Patrol TBD
Vehicle & Heavy Equipment Request & Justification
DIVISION(S)
PROJECT
CODE
ITEM: POLICE CARS - ANNUAL REPLACEMENT - 2 EACH
SUBMITTED BY: Dave Kirch, Fleet & Plant Maintenance Supervisor
CURRENT CONDITION: Poor
ESTIMATED OUT-OF-SERVICE TIME PARTS AVAILABLE
ADDITIONAL NEEDED REPAIRS ESTIMATE (IF APPLICABLE)MEET CARB STANDARDS?
MODEL
CURRENT MILEAGE/HOURS
$87,500Police Patrol TBD
PROPOSED BUDGETED AMOUNT FOR
EACH DEPT/DIV
ESTIMATED SALVAGE/RESALE VALUEESTIMATED LIFE IN
MILEAGE/HOURS
YEAR CITY EQUIPMENT #
ORIGINAL PURCHASE PRICE
SIGNATURE DATE
EST. MILEAGE/HOURS PER YEAR
ALTERNATE SOLUTIONS EXPLORED: N/A
OTHER INDIRECT BENEFITS: N/A
COST/BENEFIT ANALYSIS: N/A
MAINTENANCE COSTS TO DATE
ATTACHMENT 2
Page 45 of 121
ESTIMATED COST $60,000.00
FLEET MAINTENANCE SUPERVISOR
SIGNATURE DATE
EST. MILEAGE/HOURS PER YEAR
Unknown
$10,000
ALTERNATE SOLUTIONS EXPLORED: N/A
OTHER INDIRECT BENEFITS: N/A
COST/BENEFIT ANALYSIS: EV vehicle lower maintenance cost to maintain.
JUSTIFICATION/USE/NEED: This vehicle we be used on a daily basis to perform building and grounds maintenance of all City-owned buildings
and properties. Already tried to replace once, and now renewing budget to attempt to purchase again.
PROPOSED EQUIPMENT SPECIFICATIONS (ATTACH ADDITIONAL DOCUMENTATION IF NECESSARY): 2024 FORD F-150 EV PRO Truck or Equal
MAINTENANCE COSTS TO DATE
PROPOSED BUDGETED AMOUNT FOR
EACH DEPT/DIV
ESTIMATED SALVAGE/RESALE VALUEESTIMATED LIFE IN
MILEAGE/HOURS
YEAR CITY EQUIPMENT #
ORIGINAL PURCHASE PRICE
3760
MODEL
CURRENT MILEAGE/HOURS
$60,000.0020822700.80100Building Maintenance V3286
ESTIMATED OUT-OF-SERVICE TIME PARTS AVAILABLE
ADDITIONAL NEEDED REPAIRS ESTIMATE (IF APPLICABLE)MEET CARB STANDARDS?
None
100,000 miles
REVIEWED & APPROVED BY:
Public Works
DEPARTMENT(S)
PROPOSED VEHICLE OR HEAVY EQUIPMENT
59,670
Yes
CURRENT CONDITION: Poor
$1,500.00
Vehicle & Heavy Equipment Request & Justification
DIVISION(S)
PROJECT
CODE
ITEM: Ford F-150 Pick-up EV
SUBMITTED BY: Dave Kirch, Fleet & Plant Maintenance Supervisor
80 After Market
FOR FISCAL YEAR: 2024/2025
1997 Dodge
EXISTING VEHICLE OR EQUIPMENT REQUESTING TO BE REPLACED
ORG & OBJECT ACCOUNT CODE
DEPARTMENT HEAD
ADDITIONAL COMMENTS: None
2,000 to 3,000
ASSET USEFUL LIFE: 10-15 years
1B7HC16X7VS184613
VIN/SERIAL #
NEW REQUEST OR REPLACEMENT OF EXISTING?: Replacement
Page 46 of 121
ESTIMATED COST $444,500
FLEET MAINTENANCE SUPERVISOR
DEPARTMENT HEAD
ADDITIONAL COMMENTS: None
ASSET USEFUL LIFE: 5-7 years
N/A
VIN/SERIAL #
Ambulance TBD
$112,500.00
NEW REQUEST OR REPLACEMENT OF EXISTING?: New Request
N/A N/A
FOR FISCAL YEAR: 2023/2024
N/A N/A
EXISTING VEHICLE OR EQUIPMENT REQUESTING TO BE REPLACED
ORG & OBJECT ACCOUNT CODE
Ambulance TBD
$112,500.00
UVFA Ambulance TBD
Vehicle & Heavy Equipment Request & Justification
DIVISION(S)
PROJECT
CODE
ITEM: 2024 RAM Pro Master 2500 Ambulance
SUBMITTED BY: Dave Kirch, Fleet & Plant Maintenance Supervisor
REVIEWED & APPROVED BY:
UVFA
DEPARTMENT(S)
UVFA
PROPOSED VEHICLE OR HEAVY EQUIPMENT
N/A
UVFA
N/A
CURRENT CONDITION:
N/A
ESTIMATED OUT-OF-SERVICE TIME PARTS AVAILABLE
ADDITIONAL NEEDED REPAIRS ESTIMATE (IF APPLICABLE)MEET CARB STANDARDS?
N/A
N/A
MODEL
CURRENT MILEAGE/HOURS
$112,500.00
$112,500.00
TBD
TBD
TBD
TBD
Ambulance TBD
JUSTIFICATION/USE/NEED: Support Adventist IFT (Inter-Facility Transfer) Contract
PROPOSED EQUIPMENT SPECIFICATIONS (ATTACH ADDITIONAL DOCUMENTATION IF NECESSARY): 2024 RAM Pro Master 2500 Ambulance
MAINTENANCE COSTS TO DATE
PROPOSED BUDGETED AMOUNT FOR
EACH DEPT/DIV
ESTIMATED SALVAGE/RESALE VALUEESTIMATED LIFE IN
MILEAGE/HOURS
YEAR CITY EQUIPMENT #
ORIGINAL PURCHASE PRICE
N/A
SIGNATURE DATE
EST. MILEAGE/HOURS PER YEAR
N/A
N/A
ALTERNATE SOLUTIONS EXPLORED: N/A
OTHER INDIRECT BENEFITS: N/A
COST/BENEFIT ANALYSIS: N/A
Page 47 of 121
ESTIMATED COST $85,000.00
FLEET MAINTENANCE SUPERVISOR
DEPARTMENT HEAD
ADDITIONAL COMMENTS: None
5,000-7,000 miles
ASSET USEFUL LIFE: 10-15 years
1FDNF205X7EA61120
VIN/SERIAL #
NEW REQUEST OR REPLACEMENT OF EXISTING?: Replacemnet
230 hours Yes
FOR FISCAL YEAR: 2023/2024
2007 Ford
EXISTING VEHICLE OR EQUIPMENT REQUESTING TO BE REPLACED
ORG & OBJECT ACCOUNT CODE
Vehicle & Heavy Equipment Request & Justification
DIVISION(S)
PROJECT
CODE
ITEM: Ford F-250 with Service Body and Lift Gate
SUBMITTED BY: Dave Kirch, Fleet & Plan Maintenance Supervisor
REVIEWED & APPROVED BY:
Water Resources
DEPARTMENT(S)
PROPOSED VEHICLE OR HEAVY EQUIPMENT
125,000
Yes
CURRENT CONDITION: Fair
$5,000.00
ESTIMATED OUT-OF-SERVICE TIME PARTS AVAILABLE
ADDITIONAL NEEDED REPAIRS ESTIMATE (IF APPLICABLE)MEET CARB STANDARDS?
None
100,000 miles
MODEL
CURRENT MILEAGE/HOURS
$85,000.0082027110.80100Water Treatment Plant TBD
JUSTIFICATION/USE/NEED: This vehicle will be used on a daily basis for the operation of the Water Treatment Plant, Water Wells, Reservoirs
and Booster Pump Stations. This vehicle will also be used at the On-Call vehicle. This vehicle will also be used for operation and maintenance of
the Recycled Water System
PROPOSED EQUIPMENT SPECIFICATIONS (ATTACH ADDITIONAL DOCUMENTATION IF NECESSARY):2024 Ford F250 Service Body and Lift Gate
MAINTENANCE COSTS TO DATE
PROPOSED BUDGETED AMOUNT FOR
EACH DEPT/DIV
ESTIMATED SALVAGE/RESALE VALUEESTIMATED LIFE IN
MILEAGE/HOURS
YEAR CITY EQUIPMENT #
ORIGINAL PURCHASE PRICE
3746
SIGNATURE DATE
EST. MILEAGE/HOURS PER YEAR
$22,500.00
ALTERNATE SOLUTIONS EXPLORED: N/A
OTHER INDIRECT BENEFITS: N/A
COST/BENEFIT ANALYSIS: N/A
Page 48 of 121
Budget
Workshop
Fiscal Year 2024-25 (2025)
June 3, 2024
Daniel Buffalo | Finance Director
Sage Sangiacomo | City Manager
Sheri Mannion | HR/Risk Management Director
Mary Horger | Financial Services Manager
Page 49 of 121
Agenda
Budget
development
process
City-wide overview
and highlights
• Revenues and
economic forecasting
Major Operating
Funds Fire Authority
Measure P FTE and Personnel Indirect cost
allocation
Schedule for
remaining budget
workshops
CIP Review and
Input Measure Y
Departmental
Presentations
(Tranche 1)
2
Page 50 of 121
Budget
Process
Budget
Schedule
Developed
(December)Budget Memo
and Instructions
Distributed
(January)
Personnel and
capital requests
(February)
Mid-Year Review
with Council
(February -April)
Budget Open to
Departments for
Entry (March)
Analysis Period
(April)
City Manager
Revisions
(May)
Budget
Document Draft
Development
(May)
Council Review
and
Consideration
(June)
Adoption (June)
Amendments
(throughout the
year)
3
Page 51 of 121
Budget Team
Primary Budget Team
Sage Sangiacomo, City Manager
Daniel Buffalo, Finance Director
Sheri Mannion, HR/Risk Management Director
Mary Horger, Financial Services Manager
Olga Keough, Controller
Diana Ramos, Assistant Accountant
Departmental Budget Teams
Supporting Team
Kristine Lawler, City Clerk
Shannon Riley, Deputy City Manager
Traci Boyl, Management Analyst
4
Page 52 of 121
City-wide Overview and Highlights
Page 53 of 121
Fund Facts
Number of:
Funds (budgeted): 103 (69)
Departments: 16
Divisions: 55
Accounts: 2,594
6
Page 54 of 121
Objectives for 2024-
25 Budget
•Outcomes based: maintain current service levels
•Aligning revenues with cost of service
•Rates, charges, and fees
•Grants
•Prepare for new partners and new customers
•UVWA
•Annexations
•Expenditure control
•Completion of capital projects
7
Page 55 of 121
Key
Takeaways
•Budgets are about tradeoffs
•Revenues:
•Slower revenue growth in the general fund
•Sales taxes down from prior year but expected to stabilize and grow
•Faster revenue growth in the utility funds
•Caveat: sewer rates need revision
•Costs:
•Personnel costs are up
•Other operating and fixed cost expenditures are adjusted down
•Capital expenditures trending down as grant funded projects conclude
•Recruitment and retention remains a high priority
•Positioning funds to respond to market forces
•Team member development
•Appropriations for capital projects remain significant
•Economic conditions are uncertain
•Inflationary cost pressures: fuel, energy, labor
•Political conditions are uncertain
•Ballot initiatives in November can significantly affect City revenue streams and annexation plans
•New positions added to address increasing workload and service delivery
•We’re small but complex
8
Page 56 of 121
Big Picture
City-Wide
(All Funds)
Revenues
Appropriations
(with full allocation)
Estimated ending fund balance/working capital:
(with fiduciary funds)
$148.4 mil
$104.5 mil
($122.9 mil)
$92.7 mil
($99.9 mil)
9
Note: Fiduciary funds (UVFD, RDA Successor, MSWMA, Millview
Water, Redwood Valley Water)
9
Page 57 of 121
City-Wide
Revenues
10
Page 58 of 121
City-Wide
(cont)
Appropriations by
Character
11
Page 59 of 121
City-Wide
(cont)
Appropriations by
Activity
12
Page 60 of 121
City-Wide
(cont)
Appropriations by
Activity
Governmental
13
Page 61 of 121
City-Wide
(cont)
Revenues
14
Page 62 of 121
Major operating funds
General Fund
Water
Wastewater
Electric
15
Page 63 of 121
General fund
16
Page 64 of 121
General Fund
Summary
•Revenues $32.9 million
•Expenditures $29.8 mil
•Other financing sources $804K
•Other financing uses $3.1 mil
•Estimated ending fund balance $11.9 mil
•Fund balance reserve 40.8%
•% of expenditures
•Minimum established by Council: 25%
17
Page 65 of 121
General
Fund
Revenues
18
Page 66 of 121
General
Fund
(cont)
Appropriations by
Activity
19
Page 67 of 121
General
Fund
(cont)
Appropriations by
Character
20
Page 68 of 121
General
Fund
(cont)
Direct Appropriations
21
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General
Fund
(cont)
Fund Balance
22
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Electric
Enterprise
23
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Electric Enterprise
Summary
•Revenues $30.9 million
•Expenditures $31.9 mil
•Estimated ending fund balance $12.5 mil
•Working capital reserve % 39.18%
24
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Electric
Enterprise
Revenues and Other
Inflows
25
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Electric
Enterprise
(cont)
Appropriations by
Character
26
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Electric
Enterprise
(cont)
Working Capital
27
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Electric Enterprise
Billing Receivable Analysis
28
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Water Enterprise
29
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Water Enterprise
Summary
•Revenues $40.8 million
•Expenditures $40.3 mil
•Estimated ending fund balance $9.9 mil
•Working capital reserve % 25%
30
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Water
Enterprise
Revenues and Other
Inflows
31
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Water
Enterprise
(cont)
Appropriations by
Character
32
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Water
Enterprise
(cont)
Working Capital
33
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Wastewater
Enterprise
34
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Wastewater
Enterprise Summary
•Revenues $10.7 million
•Expenditures $13.3 mil
•Other financing sources $1.3 mil
•Estimated ending fund balance $393K
•Working capital reserve % 3%
•Assumes a rate adjustment in October
35
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Wastewater
Enterprise
Revenues and Other
Inflows
36
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Wastewater
Enterprise
(cont)
Appropriation by
Character
37
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Wastewater
Enterprise
(Cont)
Working Capital
38
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Ukiah Valley Fire
Authority (UVFA)
Partnership Between City of Ukiah and Ukiah
Valley Fire District
39
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UVFA
Activities
40
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UVFA (cont)
UVFA
Expenditures Over
Time
41
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UVFA (cont)
Contribution
Share
Note: does not include revenues generated by joint fire activities (e.g. grants, OES
reimbursements, charges for service), ambulance services, or field crew operations.
42
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Measure P
43
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Measure P Revenue v. Expenditures
44
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Measure P
(cont)
Police Personnel
50 FTE (32 Sworn)
45
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Measure P
(cont)
Fire Personnel
51.8 FTE
Increase of 23 FTE from 2023
46
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Personnel
FTE Changes
47
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Our Team
FTE Count
323.31 FTE
•Up 21.88 from FY 2023
48
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Our Team
(cont)
FTE Count by Class
49
49
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Our Team
(cont)
FTE by Department
50
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Our Team
(cont)
FTE Changes by Class
51
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Personnel FTE Changes
52
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Personnel Reclasses
53
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Indirect Cost Allocation
54
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The Plan
Indirect Cost Allocation
55
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What is it?
Indirect Cost Allocation
•Used to allocate indirect costs to
direct cost centers
•Direct costs + indirect costs = total
cost
•Effectively an accounting and
reporting function
•Not an offset of general fund costs
•No one way to allocate
•Basic principles:
•Logical
•Consistent
•Reasonable
56
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Basis and
Methodology
Administrative and Overhead Basis of Allocation
City Council % of Budget
City Manager % of Budget
City-Wide Admin Services % of Budget
Community Outreach/PIO % of Budget
City Clerk % of Budget
Economic Development % of Budget
Emergency Management % of Budget
Disbursements (AP, Payroll) % of Budget
Accounting and Budgeting % of Budget
City Attorney % of Budget
City Treasurer Prior Year Interest
Human Resources FTE
Grant Program Management % of Budget
Internal Services
Worker's Comp % of Salary
Insurance Liability Risk assessment
Garage Labor and parts
Purchasing Contractual services and supplies
Billing & Collections Billable revenues
Dispatch Call volume
Buildings, Grounds, and Corp Yard Square footage and total budget
Information Technology FTE
57
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Indirect cost
center
budget and
allocations
58
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Indirect Rate
Note: allocations have been adjusted for increased fuel, utility, and power purchase costs.
Internal Services 11.28%
Admin and overhead 5.47%
Total 16.75%
59
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Indirect Cost Allocation
Plan Review Project
•Finance completed preliminary review of indirect cost centers
•Focused on:
•City Manager’s Office
•City Attorney
•HR
•Accounts Payable (Finance)
•Payroll (Finance)
•Procurement (Finance)
•IT
•Applied an alternate measurement methodology to compare to current methodology
•Preliminary results analyzed
•Alternative allocation generally mirrors current allocation
60
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Indirect Cost
Allocation
Plan Review
Project
•Certain costs have increased at a faster rate than others
•Discounted these commodity values in the 2025
allocation
61
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CIP Review and Input
62
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CIP
By Category
63
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CIP
By Department
64
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CIP
By Fund
65
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Measure Y
66
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Measure Y
Uses
67
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Measure Y
(cont)Uses
68
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Remaining Budget
Schedule
69
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Remaining Schedule
June 4 Departmental budget presentation (cont), 3:00 PM start
June 5 (tentative) Departmental presentations (cont), if needed, 3:00 PM start
June 19 Further consideration and adoption
July 17 Completed document on consent calendar (receive and file)
Key Dates
70
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Questions
71
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Recognition
7th Consecutive Year
72
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Fin
Page 121 of 121