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2024-06-05 CC Packet
Page 1 of 5 City Council Regular Meeting AGENDA (to be held both at the physical and virtual locations below) Civic Center Council Chamber ♦ 300 Seminary Avenue ♦ Ukiah, CA 95482 To participate or view the virtual meeting, go to the following link: https://us06web.zoom.us/j/82205587854 Or you can call in using your telephone only: •Call (toll free) 1-888-788-0099 •Enter the Access Code: 822 0558 7854 •To Raise Hand enter *9 •To Speak after being recognized: enter *6 to unmute yourself Alternatively, you may view the meeting (without participating) by clicking on the name of the meeting at www.cityofukiah.com/meetings. June 5, 2024 - 6:00 PM 1.ROLL CALL 2.PLEDGE OF ALLEGIANCE 3.AB 2449 NOTIFICATIONS AND CONSIDERATIONS 4.PROCLAMATIONS/INTRODUCTIONS/PRESENTATIONS 4.a.Proclamation Recognizing June as LGBTQ+ and Pride Month. Recommended Action: Issue a Proclamation recognizing June as LGBTQ+ and Pride Month in the City of Ukiah. Attachments: 1.LBGTQ Proclamation 4.b.Proclamation of the Ukiah City Council Recognizing June as Immigrant Heritage Month. Recommended Action: Issue a Proclamation of the Ukiah City Council recognizing June as Immigrant Heritage Month. Attachments: 1.Immigrant Heritage Month Proclamation 4.c.Proclamation of the Ukiah City Council Recognizing June 19, 2024, as Juneteenth - National Freedom Day: A Day of Observance in the City of Ukiah. Recommended Action: Issue a Proclamation of the Ukiah City Council recognizing June 19, 2024, as Juneteenth - National Freedom Day: A Day of Observance in the City of Ukiah. Attachments: Page 1 of 625 Page 2 of 5 1.Juneteenth Proclamation 2.Juneteenth Flyer 5.PETITIONS AND COMMUNICATIONS 6.APPROVAL OF MINUTES 6.a.Approval of the Minutes for the May 15, 2024, Regular Meeting. Recommended Action: Approve the minutes for the May 15, 2024, regular meeting. Attachments: 1.2024-05-15 Draft Minutes 7.RIGHT TO APPEAL DECISION Persons who are dissatisfied with a decision of the City Council may have the right to a review of that decision by a court. The City has adopted Section 1094.6 of the California Code of Civil Procedure, which generally limits to ninety days (90) the time within which the decision of the City Boards and Agencies may be judicially challenged. 8.CONSENT CALENDAR The following items listed are considered routine and will be enacted by a single motion and roll call vote by the City Council. Items may be removed from the Consent Calendar upon request of a Councilmember or a citizen in which event the item will be considered at the completion of all other items on the agenda. The motion by the City Council on the Consent Calendar will approve and make findings in accordance with Administrative Staff and/or Planning Commission recommendations. 8.a.Annual Report on Mobilehome Park Stabilization Fees and Activities, Adoption of Resolution Updating Program Costs, and Approval to Waive Fees for the FY 2023-24. Recommended Action: Receive report on the Mobilehome Park Stabilization Administrative Costs and Activities; adopt the Resolution Amending Exhibit A - updating the program costs; approve waiving fees for the FY 2023-24, and authorized the use of the account reserves for current year administrative activities. Attachments: 1.Ordinance No. 1126 2.CC Reso 2023-21 - Mobilehome Rent Stabilization Fees 3.2024 Letter to Residents 4.Proposed Resolution - redline and clean 8.b.Authorize the City Manager to Negotiate and Sign a Memorandum of Understanding with Ukiah Pickleball Club. Recommended Action: Authorize the City Manager to Negotiate and Sign a Memorandum of Understanding with Ukiah Pickleball Club. Attachments: 1.Pickleball Fund MOU 8.c.Approval of Contract with E Source for Project Management Services to Transition Millview and Redwood Valley Water Billing to the City's Customer Information System Software, Meeting the Ukiah Valley Water Authority Joint Power Agreement's January 1, 2025 Go-Live Date, and Approve Corresponding Budget Amendment. Recommended Action: Approve a contract with E Source for $88,485 for project management services to transition Millview and Redwood Valley water billing to the City's Customer Information System Software, ensuring compliance with the Ukiah Valley Water Authority Joint Power Agreement's January 1, 2025, go-live date, and approve the corresponding budget amendment. Attachments: 1.E Source Response to City of Ukiah CIS Customer Acquisition Support May 17 2024 Page 2 of 625 Page 3 of 5 8.d.Approve Purchase of Intimidator 12XP Track Chipper for the Amount of $100,198, Using Funds from the USDA Community Wildfire Defense Grant and Corresponding Budget Amendment. Recommended Action: Approve the purchase of Intimidator 12XP Track Chipper for the amount of $100,198, using funds from the USDA Community Wildfire Defense Grant and corresponding budget amendment. Attachments: 1.Quote-Cal-Line Equipment-12XP 74hp CAT Diesel 8.e.Approval of Notice of Completion for Peterson Mechanical Inc. for the Wastewater Treatment Plant HVAC Replacement Project Spec 23-10, and Direct the City Clerk to File the Notice of Completion with the County Recorder. Recommended Action: Approve the Notice of Completion for Peterson Mechanical Inc for the Wastewater Treatment Plant HVAC Replacement Project Spec 23-10, and direct the City Clerk to file the Notice of Completion with the County Recorder. Attachments: 1.Notice-of-Completion 8.f.Adoption of Resolution Calling for the Holding of a General Municipal Election to be Held on November 5, 2024, and to Consolidate and Request the County Clerk to Conduct Said Election with the Statewide General Election. Recommended Action: Adopt the resolution calling for the holding of a General Election November 5, 2024; to consolidate said Election with the Statewide General Election pursuant to Election Code §10403; and request the Board of Supervisors of the County of Mendocino to request the County Clerk to Conduct the Municipal Election of the City of Ukiah on Tuesday, November 5, 2024, pursuant to Election Code §10002. Attachments: 1.Resolution - Call for Election 2024 8.g.Approval of a Three-Year Agreement with JM Integration for an On-Call Maintenance and Troubleshooting Agreement at the Water Treatment Plant in the Amount of $173,138.03. Recommended Action: Approve the three-year contract with JM Integration for an on-call maintenance and troubleshooting agreement at the Water Treatment Plant in the amount of $173,138.03. Attachments: 1.Three-Year Proposal 8.h.Approve Contract Amendment 1 to JM Integration in the Amount of $13,718.24, per Actual Time and Materials for SCADA Maintenance at the Water Treatment Plant. Recommended Action: Approve contract amendment 1 to JM Integration in the amount of $13,718.24, per actual time and materials for SCADA maintenance at the Water Treatment Plant. Attachments: 1.JM Integration, Inc. 2223175 2.Invoices 8.i.Consideration of Approving a One (1) Year Extension of City of Ukiah Agreement No. 2021-184 to AP Triton LLC for Continued Consulting Services for the Ukiah Valley Fire Authority's Pre- Hospital Emergency Medical Services Program and Review of the Electric Utility's Fire Mitigation Plan in an Amount not to Exceed $60,000, and Approve Corresponding Budget Amendment. Recommended Action: Approve a one (1) year extension of COU Agreement No. 2121-184 with AP Triton for an amount not to exceed $60,000.00, and approve corresponding budget amendment. Attachments: 1.Ukiah Valley - extension 05.01.24 to 04.30 2.Original Agreement and First Extention 9.AUDIENCE COMMENTS ON NON-AGENDA ITEMS Page 3 of 625 Page 4 of 5 The City Council welcomes input from the audience. If there is a matter of business on the agenda that you are interested in, you may address the Council when this matter is considered. If you wish to speak on a matter that is not on this agenda that is within the subject matter jurisdiction of the City Council, you may do so at this time. In order for everyone to be heard, please limit your comments to three (3) minutes per person and not more than ten (10) minutes per subject. The Brown Act regulations do not allow action to be taken on audience comments in which the subject is not listed on the agenda. 10.COUNCIL REPORTS 11.CITY MANAGER/CITY CLERK REPORTS 12.PUBLIC HEARINGS (6:15 PM) 12.a. Conduct a Public Hearing and Receive the Measure P Oversight Board Report and Findings for 2021 and 2022 Per Resolution 2014-28. Recommended Action: Hold a Public Hearing and receive the Measure P Annual Finance Report. Attachments: 1.Measure P Financial Report, FYs 2021-2022 12.b. Conduct a Public Hearing to Receive Public Comment; Discuss Final Grantee Performance Under State Community Development Block Grant 20-CDBG-12052; Adopt Resolution Confirming Project Closeout and Reimbursement of Grant Expenses from the California Department of Housing and Community Development; and Approve any Corresponding Budget Amendments Required as part of the Grant Closeout Process. Recommended Action: 1) Receive report from Staff on final performance related to State Community Development Block Grant 20-CDBG-12052; 2) conduct a public hearing to receive public comment; 3) adopt a Resolution acknowledging accomplishments, confirming activity completion, and confirming receipt of grant reimbursement funds from the State; and 4) approve any corresponding budget amendments required as part of the grant closeout process. Attachments: 1.Resolution_2020-43 2.Standard_Agreement_20-CDBG-12052 3.Orr Street Bridge Feasibility Study_Final_with Appendix 4.Land_Survey_Results_on_TopoMap_Property_Lines_Utilities 5.Resolution - Close-20-CDBG-12052 13.UNFINISHED BUSINESS 14.NEW BUSINESS 14.a. Adopt a Resolution Making a Declaration of Surplus Property, Pursuant to Government Code Section 54220, for Property Located within the Airport Industrial Park - Planned Development in the City of Ukiah, California, County of Mendocino (APNs: 180-110-12; 180-120-15; 180-120- 16). Recommended Action: 1) Find that the declaration of surplus property is exempt from environmental review pursuant to the California Environmental Quality Act (“CEQA”), Class 12, Surplus Property Sales; 2) Adopt the attached Resolution declaring that the properties located within the Airport Industrial Park - Planned Development (APNs: 180-110-12; 180-120-15; 180-120- 16) are surplus land; and 3) Direct the City Manager to follow the procedures set forth in the Surplus Lands Act (“SLA”), for the sale of the aforementioned surplus land. Attachments: 1.Property Profile Maps 2.Draft Resolution, APN Maps, NOA Page 4 of 625 14.b. Receive Updates on City Council Committee and Ad Hoc Assignments, and, if Necessary, Consider Modifications to Assignments and/or the Creation/Elimination of Ad Hoc(s). Recommended Action: Receive report(s). The Council will consider modifications to committee and ad hoc assignments along with the creation/elimination ad hoc(s). Attachments: 1.2024 City Council Special Assignments and Ad Hocs 15.CLOSED SESSION - CLOSED SESSION MAY BE HELD AT ANY TIME DURING THE MEETING 15.a. Conference with Legal Counsel – Initiation of Litigation (Government Code Section 54956.9(d)(4)) Initiation of litigation (3 cases) 15.b. Conference with Legal Counsel – Existing Litigation (Government Code Section 54956.9) Name of case: Ukiah v. Questex, Mendocino County Superior Court Case No. 15-66036 15.c. Conference with Real Property Negotiators (Cal. Gov't Code Section 54956.8) Property: APN Nos: 180-110-12; 180-120-15; 180-120-16 Negotiator: Shannon Riley, Deputy City Manager Negotiating Parties: GMB Realty Partners, Inc. Under Negotiation: Price & Terms of Payment 15.d. Conference with Real Property Negotiators (Cal. Gov't Code Section 54956.8) Property: APN Nos: 002-232-05 and 002-282-02 Negotiator: Sage Sangiacomo, City Manager Negotiating Parties: Bartolomei Trustees Under Negotiation: Price & Terms of Payment 15.e. Conference with Real Property Negotiators (Cal. Gov't Code Section 54956.8) Property: APN Nos: 003-230-03-00 Negotiator: Sage Sangiacomo, City Manager Negotiating Parties: Mark and Jann Lanz Under Negotiation: Price & Terms of Payment 15.f. Conference with Labor Negotiator (54957.6) Agency Representative: Sage Sangiacomo, City Manager Employee Organizations: All Bargaining Units 16. ADJOURNMENT Please be advised that the City needs to be notified 72 hours in advance of a meeting if any specific accommodations or interpreter services are needed in order for you to attend. The City complies with ADA requirements and will attempt to reasonably accommodate individuals with disabilities upon request. Materials related to an item on this Agenda submitted to the City Council after distribution of the agenda packet are available for public inspection at the front counter at the Ukiah Civic Center, 300 Seminary Avenue, Ukiah, CA 95482, during normal business hours, Monday through Friday, 8:00 am to 5:00 pm. Any handouts or presentation materials from the public must be submitted to the clerk 48 hours in advance of the meeting; for handouts, please include 10 copies. I hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the bulletin board at the main entrance of the City of Ukiah City Hall, located at 300 Seminary Avenue, Ukiah, California, not less than 72 hours prior to the meeting set forth on this agenda. Kristine Lawler, CMC/CPMC Dated: 5/31/24 Page 5 of 5 Page 5 of 625 Page 1 of 1 Agenda Item No: 4.a. MEETING DATE/TIME: 6/5/2024 ITEM NO: 2024-265 AGENDA SUMMARY REPORT SUBJECT: Proclamation Recognizing June as LGBTQ+ and Pride Month. DEPARTMENT: City Manager / Admin PREPARED BY: Maria Ceja, Administrative Analyst PRESENTER: Josefina Dueñas, City Council, Mayor ATTACHMENTS: 1. LBGTQ Proclamation Summary: Council to issue a proclamation recognizing June as LGBTQ+ and Pride Month in the City of Ukiah. Background: The City recognizes LGBTQ+ individuals in Ukiah are invaluable resources to the city, providing an abundance of knowledge and skills. They play vital roles within their workplace environments and serve as excellent representatives of their community. Discussion: The Ukiah City Council will issue a Proclamation recognizing June as LGBTQ+ and Pride Month (Attachment 1). Recommended Action: Issue a Proclamation recognizing June as LGBTQ+ and Pride Month in the City of Ukiah. BUDGET AMENDMENT REQUIRED: N/A CURRENT BUDGET AMOUNT: N/A PROPOSED BUDGET AMOUNT: N/A FINANCING SOURCE: N/A PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A COORDINATED WITH: Diversity and Equity Committee DIVERSITY-EQUITY INITIATIVES (DEI): Goal 1 – Create and sustain a diverse, equitable, and inclusive workplace and workforce that reflects, values, and celebrates the diverse community we serve. CLIMATE INITIATIVES (CI): N/A GENERAL PLAN ELEMENTS (GP): N/A Page 6 of 625 June as “Lesbian, Gay, Bisexual, Transgender, Queer (Plus) (LGBTQ+) Pride Month” in the City of Ukiah Whereas, throughout the United States during June, celebrations will be held recognizing the diversity and strength that has developed in the Lesbian, Gay, Bisexual, Transgender, Queer, Intersex, Asexual, and Two-Spirit community; and Whereas, the Stonewall Uprising of 1969 marked a pivotal moment in the struggle for LGBTQ+ rights in the United States. The events at the Stonewall Inn in New York City galvanized a movement and led to the establishment of annual Pride celebrations around the world; and Whereas, Harvey Milk was a visionary civil and human rights leader who became one of the first openly gay elected officials in the United States; elected to the San Francisco Board of Supervisors in 1977, Harvey Milk was a beacon of hope for the (LGBTQ+) community; and Whereas, LGBTQ+ youth face higher rates of discrimination, harassment, and violence than their cisgender and heterosexual peers, and are more likely to experience mental health issues, such as depression, anxiety, and suicidal ideation, as a result of the stigma and marginalization they encounter, and Whereas, LGBTQ+ youth deserve to be respected, supported, and celebrated for their identities and expressions while having the right to access safe spaces and resources that promote their well- being and meet their needs, and Whereas, the City of Ukiah has a long-standing commitment to fostering an inclusive community that celebrates diversity and promotes mutual respect among all citizens; and Whereas, LGBTQ+ individuals in Ukiah are invaluable resources to the city, providing abundant knowledge and skills. They play vital roles within their workplace environments and serve as excellent community representatives; and Whereas, the City of Ukiah encourages the community to ensure that everyone in Ukiah feels safe and respected no matter who they are or whom they love; and encourages celebration of the LGBTQ+ community by attending events and celebrations that embody the spirit of unity and acceptance and provide a vibrant space for individuals and families to come together in support of the LGBTQ+ community; and Whereas, the Ukiah Unity Coalition, has organized an event, Ukiah Pride in Progress Walk and Picnic, on June 16th, 2024, as an event that embodies the spirit of unity and acceptance, providing a vibrant space for individuals and families to come together in support and celebration of the LGBTQ+ community; and Whereas, the walk and picnic serve as a powerful demonstration of the community’s dedication to creating a culture of inclusivity, where every individual feels valued and empowered to be their authentic self. Therefore be it resolved, that the Ukiah City Council proclaims the month of June as: Lesbian, Gay, Bisexual, Transgender, Queer (Plus) (LGBTQ+), Pride Month in the City of Ukiah Signed and sealed, this 5th day of June in the year Two Thousand and Twenty-Four. ____________________________ Josefina Dueñas, Mayor ATTACHMENT 1 Page 7 of 625 Page 1 of 1 Agenda Item No: 4.b. MEETING DATE/TIME: 6/5/2024 ITEM NO: 2024-266 AGENDA SUMMARY REPORT SUBJECT: Proclamation of the Ukiah City Council Recognizing June as Immigrant Heritage Month. DEPARTMENT: City Manager / Admin PREPARED BY: Maria Ceja, Administrative Analyst PRESENTER: Josefina Dueñas, City Council, Mayor ATTACHMENTS: 1. Immigrant Heritage Month Proclamation Summary: Council to issue a proclamation recognizing June as Immigrant Heritage Month. Background: For decades, immigrants have provided neighborhoods in Ukiah with unique social and cultural influences, fundamentally enriching the extraordinary character of our community. Immigration enhances Ukiah's culture and prosperity as foreign-born individuals continue diversifying our neighborhoods and strengthening our economy. Discussion: At the June 5, 2024, Regular Meeting, the City Council will issue a Proclamation (Attachment 1) recognizing June as Immigrant Heritage Month. Recommended Action: Issue a Proclamation of the Ukiah City Council recognizing June as Immigrant Heritage Month. BUDGET AMENDMENT REQUIRED: N/A CURRENT BUDGET AMOUNT: N/A PROPOSED BUDGET AMOUNT: N/A FINANCING SOURCE: N/A PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A COORDINATED WITH: Diversity and Equity Committee DIVERSITY-EQUITY INITIATIVES (DEI): Goal 1 – Create and sustain a diverse, equitable, and inclusive workplace and workforce that reflects, values, and celebrates the diverse community we serve. CLIMATE INITIATIVES (CI): N/A GENERAL PLAN ELEMENTS (GP): N/A Page 8 of 625 June as “Immigrant Heritage Month” in the City of Ukiah Whereas, generations of immigrants from every corner of the globe have built our country’s economy and created the unique character of our nation; and Whereas, immigrants continue to grow businesses, innovate, strengthen our economy, and create employment opportunities in the City of Ukiah; and Whereas, immigrants have provided neighborhoods in the City of Ukiah with unique social and cultural influence, fundamentally enriching the extraordinary character of our community; and Whereas, immigrants have been tireless leaders not only in securing their own rights and access to equal opportunity but have also campaigned to create a fairer and more just society for all Americans; and Whereas, immigration enhances City of Ukiah’s culture and prosperity, as foreign-born individuals continue to diversify our neighborhoods and strengthen our economy; and Whereas, mingling of immigrants and Ukiah residents cultivates cross-cultural interactions and mutual comprehension through shared experiences, friendships and connections forged across cultural barriers; and Whereas, we welcome the community to participate in the celebration and recognition of Immigrant Heritage Month by learning more about the history of immigrant communities throughout generations following our Nation’s founding, and to observe this month with appropriate celebrations and activities. Therefore be it resolved, that the City Council of the City of Ukiah, hereby proclaims June 2024, as Immigrant Heritage Month in the City of Ukiah Signed and sealed, this 5th day of June in the year Two Thousand and Twenty-Four. ____________________________ Josefina Dueñas, Mayor Attachment 1 Page 9 of 625 Page 1 of 2 Agenda Item No: 4.c. MEETING DATE/TIME: 6/5/2024 ITEM NO: 2024-277 AGENDA SUMMARY REPORT SUBJECT: Proclamation of the Ukiah City Council Recognizing June 19, 2024, as Juneteenth - National Freedom Day: A Day of Observance in the City of Ukiah. DEPARTMENT: City Manager / Admin PREPARED BY: Maria Ceja, Administrative Analyst PRESENTER: Josefina Dueñas, City Council, Mayor ATTACHMENTS: 1. Juneteenth Proclamation 2. Juneteenth Flyer Summary: Council to issue a proclamation recognizing June 19, 2024, as Juneteenth - National Freedom Day: A Day of Observance in the City of Ukiah. Background: The City of Ukiah is committed to equity, equality, and justice, and we encourage the community to reflect on the historical struggle for human rights faced by African Americans, and upon our incredible capacity to heal, hope, and emerge from our darkest moments with purpose and resolve. In honor and celebration of Juneteenth, the City Council will issue a proclamation (Attachment 1) in honor and celebration of Juneteenth National Independence Day. The City encourages the community to come together to celebrate Juneteenth, and to educate themselves to be empowered. Information about Juneteenth celebrations in our community can be found in the attached flyer (Attachment 2). Discussion: At the June 5, 2024, Regular Meeting, the City Council will issue a Proclamation (Attachment 1) recognizing June 19, 2024, as Juneteenth - National Freedom Day: A Day of Observance in the City of Ukiah. Recommended Action: Issue a Proclamation of the Ukiah City Council recognizing June 19, 2024, as Juneteenth - National Freedom Day: A Day of Observance in the City of Ukiah. BUDGET AMENDMENT REQUIRED: N/A CURRENT BUDGET AMOUNT: N/A PROPOSED BUDGET AMOUNT: N/A FINANCING SOURCE: N/A PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A COORDINATED WITH: Diversity and Equity Committee DIVERSITY-EQUITY INITIATIVES (DEI): Goal 1 – Create and sustain a diverse, equitable, and inclusive workplace and workforce that reflects, values, and celebrates the diverse community we serve. CLIMATE INITIATIVES (CI): N/A GENERAL PLAN ELEMENTS (GP): N/A Page 10 of 625 Page 2 of 2 Page 11 of 625 June 19, 2024 as “Juneteenth – National Freedom Day,” a Day of Observance in the City of Ukiah Whereas, President Abraham Lincoln signed the Emancipation Proclamation on January 1, 1863, paving the way for the passing of the 13th Amendment, which formally abolished slavery in the United States of America; and Whereas, More than two years after the Emancipation Proclamation declaring the slaves in Confederate territory free, roughly a quarter-million enslaved people in Galveston, Texas finally received word that they were free from bondage, on June 19, 1865; and Whereas, Juneteenth, officially Juneteenth National Independence Day, is a federal holiday in the United States commemorating the ending of slavery, and is celebrated annually on June 19th; and Whereas, Juneteenth affords us the opportunity to engage in meaningful dialogues that build relationships, increase awareness, empathy, and understanding of the hardships, pain, and oppressions that we're all still here fighting for; and Whereas, this day of reflection shall remind us of the historical struggle for human rights faced by African Americans across the country and in our community and the incredible capacity to heal, hope, and emerge from our darkest moments with purpose and resolve; and Whereas, this year’s theme for Juneteenth 2024, “Their Wildest Dreams” represents a day of profound weight and power, a day in which we remember the moral stain and terrible toll of slavery on our country. It is also a time of celebration and deep reflection on our complex yet powerful history, the journey of progress, and a promise for a better tomorrow; and Whereas, the City of Ukiah is committed to equity, equality, and justice, and to creating safe and respectful spaces that celebrate the differences and similarities of our diversity and encourage the community to come together to celebrate Juneteenth. Therefore be it resolved, that the Ukiah City Council, hereby recognizes June 19, 2024, Juneteenth as an opportunity to be intentional in the ways we embrace and practice respect and inclusion. And as a time to volunteer and embrace our African American citizens and community, Juneteenth – National Freedom Day: A Day of Observance in the City of Ukiah Signed and sealed, this 5th day of June in the year Two Thousand and Twenty-Four. ____________________________ Josefina Dueñas, Mayor Attachment 1 Page 12 of 625 BLACK LIVES MATTER “Their Wildest Dreams,” Wednesday June 19th 4-8pm. 106 W. Standley (MEC) A true Southern show-down!! Join of for an evening of reflection, fun, food and faire. Traditional African American Faire 5-7:30 $25pp Collard Green, Corn Bread, RIBS, Chicken, Potatoe Salad, Mac and Cheeses, Catfish, Sweet Potatoes, and more. …..It won’t last, come early! Silent Auction 4-6pm… items included African American hair products, art, textiles, books and more!!! Piano Bar 5-7pm Poetry Reading 6pm We are Indigenous to the Planet Earth and our lives matter. Attachment 2 St (MEC) Page 13 of 625 AGENDA ITEM 6a Page 1 of 6 CITY OF UKIAH CITY COUNCIL MINUTES Regular Meeting CIVIC CENTER COUNCIL CHAMBERS 300 Seminary Avenue, Ukiah, CA 95482 Virtual Meeting Link: https://us06web.zoom.us/j/83126454812 Ukiah, CA 95482 May 15, 2024 6:00 p.m. 1. ROLL CALL Ukiah City Council met at a Regular Meeting on May 15, 2024, having been legally noticed on May 10, 2024. Mayor Dueñas called the meeting to order at 6:00 p.m. Roll was taken with the following Councilmembers Present: Mari Rodin, Juan V. Orozco, Susan Sher, Douglas, F. Crane, and Josefina Dueňas. Staff Present: Sage Sangiacomo, City Manager; David Rapport, City Attorney; and Kristine Lawler, City Clerk. MAYOR DUEÑAS PRESIDING. 2. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Councilmember Rodin. URGENCY ITEM Motion/Second: Crane/Rodin to accept the Urgency Item and place on the agenda as Agenda Item 14e. Motion carried by the following roll call votes: AYES: Rodin, Orozco, Sher, Crane, and Dueňas. NOES: None. ABSENT: None. ABSTAIN: None. 3. AB 2449 NOTIFICATIONS AND CONSIDERATIONS 4. PROCLAMATIONS/INTRODUCTIONS/PRESENTATIONS a. Presentation on the Annual Ukiah Airport Day, June 1, 2024. Presenter: Greg Owen, Airport Manager. Presentation was received. b. Proclamation of the City of Ukiah Recognizing June as Mountain Bike Month. Presenter: Councilmember Orozco. Proclamation was received by Jason Strnad. c. Proclamation Declaring May19-May 25, 2024, as Emergency Medical Services (EMS) Week. Presenter: Councilmember Sher. Proclamation was received by Douglas Hutchison, Fire Chief. 5. PETITIONS AND COMMUNICATIONS City Clerk, Kristine Lawler, stated that all communications had been distributed. Page 14 of 625 City Council Minutes for May 15, 2024, Continued: Page 2 of 6 6. APPROVAL OF MINUTES a. Approval of the Minutes for the May 1, 2024, Regular Meeting Motion/Second: Rodin/Sher to approve Minutes of May 1, 2024, a regular meeting, as submitted. Motion carried by the following roll call votes: AYES: Rodin, Orozco, Sher, Crane, and Dueňas. NOES: None. ABSENT: None. ABSTAIN: None. 7. RIGHT TO APPEAL DECISION 8. CONSENT CALENDAR a. Report of Disbursements for the Month of April 2024 - Finance. b. Approval of Plans and Specifications for Gobbi Ckt (Circuit) 202 Switching and Reliability Enhancement Project, Specification 24-04 to Install Conduits, Pedestal and Padmount Switches (Electric Utility). c. Approve a Resolution (2024-16) Authorizing the Submission of an Application for Grant Funds for the California Museum Grant Program and Approve Corresponding Budget Amendments if Awarded the Grant – Community Services. d. Adopt Resolution (2024-17) Approving Transmission Owner Rate Case Agreement (2324-212) with Northern California Power Agency, and Authorize City Manager to Execute All Necessary Documents – Electric Utility. e. Consider Approval of Change Order No. 3, (2223-191-CO3) in the Amount of $3,600, for the Todd Grove Park Public Barbecue Facility Project, Specification 23-03, and Approve Corresponding Budget Amendment – Community Services. f. Authorize the City Manager to Execute a Three-Year Renewal Agreement (2324-206) with Governmentjobs.com, Inc. (dba "NEOGOV") for Cloud-Based Recruiting and Onboarding Modules in the Amount of $75,211.56 – HR/Risk Management. Neil Davis, Community Services Director responded to questions regarding Agenda Item 8c. Motion/Second: Rodin/Crane to approve Consent Calendar Items 7a-7f, as submitted. Motion carried by the following roll call votes: AYES: Rodin, Orozco, Sher, Crane, and Dueňas. NOES: None. ABSENT: None. ABSTAIN: None. 9. AUDIENCE COMMENTS ON NON-AGENDA ITEMS No public comments were received. 10. COUNCIL REPORTS Presenters: Councilmembers Sher and Rodin, and Mayor Duenas. 11. CITY MANAGER/CITY CLERK REPORTS Presenters: Sage Sangiacomo, City Manager; and Construction Update – Tim Eriksen, Public Works Director / City Engineer. Palace Hotel Update – Shannon Riley, Deputy City Manager. Public Comment: Pinky Kushner and Dennis Crean, Tom Carter. Page 15 of 625 City Council Minutes for May 15, 2024, Continued: Page 3 of 6 12. PUBLIC HEARINGS (6:15 PM) a. The Ukiah City Council Will Receive a Financial Report for the Electric Utility and Consider Adoption of the Proposed Electric Rate Adjustments by Resolution Presenters: Cindy Sauers, Electric Utility Director and Boris Prokop, Borismetrics. PUBLIC HEARING OPENED AT 7:14 P.M. No public comment was received. PUBLIC HEARING CLOSED AT 7:14 P.M. Motion/Second: Rodni/Orozco to approve the proposed electric rate adjustments by resolution (2024-18). Motion carried by the following roll call votes: AYES: Rodin, Orozco, Sher, Crane, and Dueňas. NOES: None. ABSENT: None. ABSTAIN: None. 13. UNFINISHED BUSINESS a. Consideration of Adoption of Resolution to Remove On-Street Parking on the West Side of Main Street, from the Intersection of Mill Street to Norton Street. Presenter: Tim Eriksen, Public Works Director/City Engineer. Motion/Second: Rodin/Sher to adopt a resolution (2024-19) removing on-street parking on the western side of Main Street from the intersection of Mill Street to Norton Street. Motion carried by the following roll call votes: AYES: Rodin, Orozco, Sher, Crane, and Dueňas. NOES: None. ABSENT: None. ABSTAIN: None. b. Receive Report and Recommendations Regarding Research into the Existing Fee Discount Categories of Select Services of the Planning Division of the Community Development Department, and Provide Direction as Necessary to Staff Presenter: Craig Schlatter, Community Development Director. Motion/Second: Crane/Orozco to move forward with the proposed recommendations: 1. Direct Staff and the Zoning Reform Ad Hoc to explore the development of a new Administrative use permit (AUP) and/or make additional recommendations on how to streamline entitlement processes. 2. Direct Staff to bring back an amendment to the existing fee schedule at a future Council meeting to remove fee discounts and possibly make additional changes to fees for AUPs and other planning permits. Motion carried by the following roll call votes: AYES: Rodin, Orozco, Sher, Crane, and Dueňas. NOES: None. ABSENT: None. ABSTAIN: None. Report was received and additional direction was given to Staff. Page 16 of 625 City Council Minutes for May 15, 2024, Continued: Page 4 of 6 Note: the following three items were heard together. c. Award Contract for Specification No 21-02 – Great Redwood Trail Phase 4 to Granite Construction of Ukiah, CA, in the Amount of $3,179,369.10, and Approve Corresponding Budget Amendment d. Approval of a Contract Amendment 3 and 4 for the Additional Design and Environmental Services by GHD Engineers for Technical Services Related to the Great Redwood Trail, in the Amount of $63,635.39, and Approve Corresponding Budget Amendment. e. Receive Report of Contract for Five Year Environmental Monitoring Services by GHD Engineers for the Great Redwood Trail, in the Amount of $35,173.50, and Approve a Corresponding Budget Amendment. Presenters: Tim Eriksen, Public Works Director/City Engineer and Andrew Stricklin, Senior Civil Engineer. Staff Comment: Neil Davis, Community Services Director. Public Comment: Linda Sanders. 13c Motion/Second: Rodin/Crane to award bid (2324-207) to Granite Construction in the amount of $3,179,369.10 for the Great Redwood Trail Phase 4, Specification No 21-02, and approve corresponding budget amendment. Motion carried by the following roll call votes: AYES: Rodin, Orozco, Sher, Crane, and Dueňas. NOES: None. ABSENT: None. ABSTAIN: None. 13d Motion/Second: Rodin/Crane to approve contract amendment 3 and 4 (2122-118-A3; (2122- 118-A4)) and budget amendment in the amount of $63,635.39 for additional Design and Environmental Services. Motion carried by the following roll call votes: AYES: Rodin, Orozco, Sher, Crane, and Dueňas. NOES: None. ABSENT: None. ABSTAIN: None. 13e Motion/Second: Rodin/Crane to receive report of contract (2324-208), and approve corresponding budget amendment. Motion carried by the following roll call votes: AYES: Rodin, Orozco, Sher, Crane, and Dueňas. NOES: None. ABSENT: None. ABSTAIN: None. RECESS: 8:17 – 8:26 P.M. 14. NEW BUSINESS a. Approval of Plans and Specifications for the Riverside Park Regeneration Project, Specification 24-05, and Direct Staff to Advertise Bids. Presenter: Neil Davis, Community Services Director. Motion/Second: Crane/Rodin to approve the Plans and Specifications for the Riverside Park Regeneration Project, Specification 24-05, and Direct Staff to Advertise Bids. Motion carried by the following roll call votes: AYES: Rodin, Orozco, Sher, Crane, and Dueňas. NOES: None. ABSENT: None. ABSTAIN: None. b. Consideration of Adoption of Resolution Approving a Cash Flow Financing Plan for City Expenditure-Driven Grant-Funded Projects. Presenter: Dan Buffalo, Finance Director. Motion/Second: Rodin/Crane to adopt the Resolution (2024-20) Approving the cash flow financing plan. Motion carried by the following roll call votes: AYES: Rodin, Orozco, Sher, Crane, and Dueňas. NOES: None. ABSENT: None. ABSTAIN: None. Page 17 of 625 City Council Minutes for May 15, 2024, Continued: Page 5 of 6 c. Discussion and Possible Action Regarding the Cancellation of July 3, 2024, December 4, 2024, and January 1, 2025, Regular City Council Meetings, with the Option for the Mayor and/or City Manager to Call for a Special Meeting on an Alternate Date if Time Sensitive Business Arises Presenter: Sage Sangiacomo, City Manager Motion/Second: Crane/Orozco to approve the cancellation of the July 3, 2023, December 4, 2024, and January 1, 2025, Regular City Council meetings, with the option for the Mayor and/or City Manager to call for a special meeting on an alternate date if time sensitive business arises. Motion carried by the following roll call votes: AYES: Rodin, Orozco, Sher, Crane, and Dueňas. NOES: None. ABSENT: None. ABSTAIN: None. d. Receive Updates on City Council Committee and Ad Hoc Assignments and, if Necessary, Consider Modifications to Assignments and/or the Creation/Elimination of Ad hoc(s). Presenter: Mayor Duenas. Mayor Directive and Council Consensus to direct Staff to forecast and agendize a Teacher Appreciation Proclamation. e. (Urgency Item) Adoption of Resolution Authorizing the Submission of an Application for Grant Funds for the CAL Fire Urban and Community Forestry Grant Program, and Authorize City Manager to Execute All Necessary Related Contract Documents. Presenters: Neil Davis, Community Services Director, and Blake Adams, Chief Resilience Officer. Motion/Second: Crane/Rodin to adopt a Resolution (2024-21) authorizing the submission of an application for grant funds for the CAL Fire Urban and Community Forestry Grant Program and authorize City Manager to execute all necessary related contract documents. Motion carried by the following roll call votes: AYES: Rodin, Orozco, Sher, Crane, and Dueňas. NOES: None. ABSENT: None. ABSTAIN: None. THE CITY COUNCIL ADJOURNED TO CLOSED SESSION AT 8:55 P.M. 15. CLOSED SESSION a. Conference with Legal Counsel – Anticipated Litigation (Government Code Section 54956.9(d)(4)) Initiation of litigation (3 cases) b. Conference with Legal Counsel – Existing Litigation (Government Code Section 54956.9) Name of case: Ukiah v. Questex, Mendocino County Superior Court Case No. 15-66036 c. Conference with Real Property Negotiators (Cal. Gov't Code Section 54956.8) Property: APN Nos: 180-110-07 Negotiator: Shannon Riley, Deputy City Manager Negotiating Parties: GMB Realty Partners, Inc. Under Negotiation: Price & Terms of Payment Page 18 of 625 City Council Minutes for May 15, 2024, Continued: Page 6 of 6 d. Conference with Real Property Negotiators (Cal. Gov't Code Section 54956.8) Property: APN Nos: 002-232-05 and 002-282-02 Negotiator: Sage Sangiacomo, City Manager Negotiating Parties: Bartolomei Trustees Under Negotiation: Price & Terms of Payment e. Conference with Real Property Negotiators (Cal. Gov't Code Section 54956.8) Property: APN Nos: 003-230-03-00 Negotiator: Sage Sangiacomo, City Manager Negotiating Parties: Mark and Jann Lanz Under Negotiation: Price & Terms of Payment f. Conference with Labor Negotiator (54957.6) Agency Representative: Sage Sangiacomo, City Manager Employee Organizations: All Bargaining Units No action reported; direction provided to Staff. 16. ADJOURNMENT There being no further business, the meeting adjourned at 9:30 p.m. ________________________________ Kristine Lawler, CMC Page 19 of 625 Page 1 of 2 Agenda Item No: 8.a. MEETING DATE/TIME: 6/5/2024 ITEM NO: 2024-144 AGENDA SUMMARY REPORT SUBJECT: Annual Report on Mobilehome Park Stabilization Fees and Activities, Adoption of Resolution Updating Program Costs, and Approval to Waive Fees for the FY 2023-24. DEPARTMENT: City Clerk PREPARED BY: Kristine Lawler, City Clerk PRESENTER: Kristine Lawler, City Clerk ATTACHMENTS: 1. Ordinance No. 1126 2. CC Reso 2023-21 - Mobilehome Rent Stabilization Fees 3. 2024 Letter to Residents 4. Proposed Resolution - redline and clean Summary: Council will receive an annual report on the administrative costs and activities regarding the mobilehome park rent stabilization program, and consider waiving the fees for the Fiscal Year 2023-24. Background: In October 2010, the City Council adopted Ordinance 1126 (Attachment 1) to provide regulations surrounding mobilehome park rent increases and capital improvement pass-through costs. This Ordinance works in tandem with an adopted resolution that sets the administrative fees associated with Section 2715 of the Ordinance, and is reviewed annually. In 2018, Council gave direction to Staff to charge the mobilehome park stabilization account each year to cover the City administrative costs incurred to maintain the requirements laid out in the Resolution; only invoicing the mobilehome park owners/residents when the balance in the account falls below the estimated costs for arbitration and administrative activities. Staff was also directed to implement an annual educational program to inform the tenants of their rights through the ordinance and resolution, and include those actions and results in the yearly report to Council. As part of the educational program, a webpage was established and has been maintained on the City’s website at: http://www.cityofukiah.com/mobile-home-park-rent-stabilization-2/. The webpage contains links to the following: Ordinance 1126 and Resolution 2023-21 that govern the stabilization process and costs; the December 20, 2017, Staff Report to Council that details how the fees are assessed; and the annual letter sent to the mobilehome park owners regarding the October CPI, which dictates the amount that rent can be increased. All correspondence and documents pertaining to the mobilehome park rent stabilization are added on an on-going basis to this webpage. In May of 2023, Council adopted Resolution 2023-21 (Attachment 2) that amended and updated the arbitration and administrative costs. In addition, a letter (Attachment 3) was sent out on May 3, 2024, to all mobilehome park residents to bring their awareness to the website resource. As of the publication of this agenda item, the Clerk’s office has not received any inquiries or feedback from park residents who wish to learn more about the program. Discussion: The current before-year-end-close balance in the Mobilehome Rent Stabilization Trust Fund (90000000.23251) is $22,705. The estimated attorney fees for 8 hours at a rate of $400 per hour is $3,200, Page 20 of 625 Page 2 of 2 discounted by 50% is $1,600. The arbitrators, JAMS and ADR Services, has informed Staff that their 2023 fees have remained the same at $15,500. The estimated administrative and educational outreach costs for the 23-24 Fiscal Year is $1,650 (using the higher of the two invoicing rates specified in Exhibit A of the resolution). The remaining fund balance less the administrative costs, attorney fees, and arbitrator cost, would leave a balance of $3,955. As the estimated remaining balance would still exceed the suggested reasonable estimate of costs, Staff recommends waiving the annual billing to the mobilehome parks for the fiscal year 2023-24, and authorize the use of the account reserves for the current year administrative activities. If no billing is sent to the mobilehome parks, then the administrative cost plus the educational outreach cost would be $896. Costs to implement the program shown on Exhibit A to Resolution 2023-21, have changed due to clerk, attorney, and postal rate changes. Therefore, Staff is recommending adoption of a new resolution amending Exhibit A to include the cost differences. Red-line and clean versions of the proposed resolution are included as Attachment 4. These changes would not affect the recommendation to waive the annual fee to the mobilehome parks for the fiscal year 2023-24. Recommended Action: Receive report on the Mobilehome Park Stabilization Administrative Costs and Activities; adopt the Resolution Amending Exhibit A - updating the program costs; approve waiving fees for the FY 2023-24, and authorized the use of the account reserves for current year administrative activities. BUDGET AMENDMENT REQUIRED: N/A CURRENT BUDGET AMOUNT: $22,705 PROPOSED BUDGET AMOUNT: $896 FINANCING SOURCE: 90000000.23251 - Mobilehome Rent Stabilization Trust Fund PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A COORDINATED WITH: N/A DIVERSITY-EQUITY INITIATIVES (DEI): Goal 4 – Identify and actively engage underrepresented communities in which to retain, expand, develop, and implement programs. Goal 6 – Ensure accountability in the implementation of goals and assessment of progress toward outcomes CLIMATE INITIATIVES (CI): N/A GENERAL PLAN ELEMENTS (GP): N/A Page 21 of 625 ORDINANCE NO. 1126 ORDINANCE OF THE CITY COUNCIL OF THE CITY OF UKIAH ADDING A NEW CHAPTER 8, ENTITLED: MOBILEHOME RENT STABILIZATION," TO DIVISION 1 OF THE UKIAH CITY CODE. SECTION ONE. The City Council of the City of Ukiah hereby ordains that a new Chapter 8, entitled "Mobilehome Rent Stabilization" is hereby added to Division 1 of the Ukiah City Code to read as follows. DIVISION 1 BUILDING CHAPTER 8 MOBILEHOME RENT STABILIZATION 2700: FINDINGS AND PURPOSE. A) The State of California has recognized, by the adoption of special legislation regulating tenancies of mobilehome owners in mobilehome parks, that there is a significant distinction between homeowners in mobilehome parks and other dwelling units, and the State likewise has recognized that homeowners in mobilehome parks, unlike apartment tenants or residents of other rental stock, are in the unique position of having made a substantial investment in a residence, the space for which is rented or leased as distinguished from owned. The physical removal and relocation of a mobilehome from a rented or leased space within a mobilehome park can be accomplished only at substantial cost and inconvenience with a limited concurrent ability to find another location and, in many instances, the removal requires a separation of the mobilehome unit from appurtenances which have been made permanent, thus creating severe damage and depreciation in value to the mobilehome. Because of the limited availability of vacant spaces in mobilehome parks, the age and condition of some mobilehomes and the cost of moving mobilehomes, it is extremely difficult, if not impossible, to move a mobilehome from one park to another within the City. B) There is presently within the City and the surrounding areas a shortage of sites for the placement of mobilehomes. C) According to the Ukiah General Plan Housing Element, mobilehomes presently constitute an important source of housing for persons of extremely low, ATTACHMENT 1 Page 22 of 625 very low, low, and moderate income levels, who as a group are unable to afford unreasonably large rent increases. D) A large number of persons living in mobilehomes are elderly, some of whom live on small fixed incomes. These persons may expend a substantial portion of their income on rent and may not be able to afford other housing within the City. E) Rents for sites within mobilehome parks in the City have, prior to the adoption of this chapter, increased substantially, with recent increases in one park exceeding by a substantial amount the annual increase in the cost of living. F) Space rent increases at the time of sale or other transfer of a mobilehome within a park have been shown to be substantially over the pre-transfer rent. Such large rent increases at the time of sale of a mobilehome may unfairly depress the sales price of the mobilehome and work an economic hardship on the mobilehome owner. The annual rent increases and vacancy control provisions of this chapter prevent this economic hardship while protecting the property rights of owners. G) Because of the space shortage and potential for rapidly rising rents, regulation is necessary to assure that economic hardship to a substantial number of mobilehome owners in the City, many of whom are senior citizens on low fixed incomes, does not occur. H) It is the purpose of this chapter to establish a speedy and efficient method of reviewing certain requested mobilehome space rent increases in mobilehome parks to protect mobilehome owners from arbitrary, capricious or unreasonable site rent adjustments while insuring owners and/or operators and investors a fair and reasonable return on their investment in their mobilehome park. 2701: DEFINITIONS. For the purpose of this chapter, the following words, terms and phrases shall be defined as follows: A) "Affected mobilehome owners" means those mobilehome owners whose space is not covered by a valid lease meeting the requirements of section 798.17(b) of the California Civil Code or otherwise legally exempt from local rent control regulation. B) "Arbitrator" means a person who is neither a mobilehome owner nor has an interest in a mobilehome park of a nature that would require disqualification under the provisions of the Political Reform Act if the person were a designated City employee, has experience in analysis of financial records, and meets one of the following criteria: 2 Page 23 of 625 1) Licensed attorney or CPA who is qualified by experience or training to conduct the arbitrations authorized by this chapter. 2) Membership in the American Arbitration Association with expertise in rental dispute arbitration; or 3) Service as a judge in a state or federal court. C) "Capital improvement" means those improvements which directly and primarily benefit and serve the existing mobilehome owners by materially adding to the value of the park or adapting it to new uses, and which are required to be amortized over the useful life of the improvements pursuant to the provisions of the Internal Revenue Code. "Capital improvement costs" means all costs reasonably and necessarily related to the planning, engineering and construction of capital improvements and shall include debt service costs, if any, incurred as a direct result of the capital improvement. Capital improvement does not include ordinary maintenance or repairs or Capital replacements. D) "Capital replacement" means a capital expenditure as defined by the Internal Revenue Code which replaces, upgrades or repairs an existing improvement, such as, but not limited to, an on-site water or electrical distribution or sewage collection system, a street, a parking area, or common facility, such as a laundry, community kitchen or meeting room. If the expenditure qualifies for treatment as a capital expenditure which must be depreciated under the Internal Revenue Code, it is a capital replacement. If it can be fully deducted in one year as a business expense, it does not qualify as a capital replacement. E) "City" means the City of Ukiah, California. F) "Clerk" means Clerk of the Ukiah Mobilehome Rent Stabilization Program, who shall be an employee or independent contractor designated by the City Manager as the Clerk and assigned the Clerk's duties as prescribed by this chapter or as needed for the proper implementation of this chapter. G) "Consumer Price Index" or "CPI" means the Consumer Price Index for all urban consumers in the San Francisco/Oakland/San Jose area published by the United States Bureau of Labor Statistics. H) "Department" means the Department of Community Development of the City of Ukiah. 1) " MRL" means the California Mobilehome Residency Law. J) "Mobilehome" means Page 24 of 625 1) a structure designed for human habitation and for being moved on a street or highway under permit pursuant to Section 35790 of the Vehicle Code, including a manufactured home, as defined in Section 18007 of the Health and Safety Code, and a mobilehome, as defined in Section 18008 of the Health and Safety Code, but, except as provided in subdivision (2), does not include a recreational vehicle, as defined in Section 799.29 of the Civil Code and Section 18010 of the Health and Safety Code or a commercial coach as defined in Section 18001.8 of the Health and Safety Code. 2) "Mobilehome," for purposes of this chapter, also includes trailers and other recreational vehicles of all types defined in Section 18010 of the Health and Safety Code, other than motor homes, truck campers, and camping trailers, which are used for human habitation, if the occupancy criteria of either paragraph (i) or (ii), as follows, are met: i) The trailer or other recreational vehicle occupies a mobilehome site in the park, on November 15, 1992, under a rental agreement with a term of one month or longer, and the trailer or other recreational vehicle occupied a mobilehome site in the park prior to January 1, 1991. ii) The trailer or other recreational vehicle occupies a mobilehome site in the park for nine or more continuous months commencing on or after November 15, 1992. Mobilehome" does not include a trailer or other recreational vehicle located in a recreational vehicle park subject to Chapter 2.6 (commencing with Section 799.20) of the Civil Code. K) "Mobilehome park" or "park" means any area of land within the City of Ukiah where two or more mobilehome spaces are rented, or held out for rent, to accommodate mobilehomes used for human habitation. L) "Mobilehome space" means the site within a mobilehome park intended, designed or used for the location or accommodation of a mobilehome and any accessory structures or appurtenances attached thereto or used in conjunction therewith. M) "Mobilehome owner" means a person who is the owner of a mobilehome and legally occupies the mobilehome within a mobilehome park. Unless otherwise indicated, mobilehome owner includes tenants. N) "Owner" means the owner or operator of a mobilehome park or an agent or representative authorized to act on said owner's or operator's behalf in connection with the maintenance or operation of such park. 4 Page 25 of 625 O) "Party" as used in this chapter refers to any affected mobilehome owner and/or owner involved in proceedings under this chapter. P) "Prospective mobilehome owner" means a person who is in the process of negotiating a tenancy in a mobilehome park. Q) "Rent" means the consideration paid for the use or occupancy of a mobilehome space. R) "Rent stabilization administration fee" means the fee established from time to time by resolution of the City Council in accordance with the provisions of the chapter. S) "Rent increase" means any increase in base rent charged by an owner to a mobilehome owner or offered to a prospective mobilehome owner. T) "Tenant" means the person or persons who have signed a lease of a mobilehome park space as the lessee of the space. 2702: BASE RENT. Except as provided in this chapter, an owner shall not demand, accept or retain rent for a mobilehome space exceeding the base rent which shall be the rent in effect for that space on the date this section becomes effective (the Effective Date"). If a previously rented mobilehome space was not rented on the Effective Date, the base rent shall not exceed the rent in effect during the last month the space was rented prior to that date, except as provided in this chapter. For a mobilehome space first rented after the Effective Date, the owner shall establish the base rent. For parks annexed into the City after the Effective Date, the base rent shall be the rent charged on the effective date of a park's annexation into the City. 2703: CONSUMER PRICE INDEX, UTILITIES AND OTHER PASS THROUGHS. A) Consumer Price Index. An owner, once in any 12-month period, may impose a rent increase for a mobilehome space by 100 percent of the percentage increase, if any, in the Consumer Price Index (CPI) during the most recent 12-month period ending in October; provided, however, the rental increase shall not exceed five percent of the previous rent charged for the space. If an owner has obtained a rent increase under subsection 2704(B), the owner may calculate the rent increase allowed by this subsection based upon the approved comparable rent as allowed in subsection 2704(8) instead of upon the actual rent in effect at the time of the increase. Page 26 of 625 B) If the change in the CPI exceeds five percent for two consecutive years, the Clerk shall review the maximum rent increase and recommend an ordinance amendment if appropriate. C) Government Mandated Expense Pass Through. An owner may pass through to affected mobilehome owners any new or increase in government mandated capital expenditures and operating expenses including taxes (other than the two percent annual increase authorized by California Constitution Article XIIIA, section 2(b)) and assessments, fees and mandated expenses due to code changes subject to the following procedure: 1) Upon a petition signed by one adult mobilehome owner for each of 50 percent of the spaces subject to rent control in a mobilehome park or 50 spaces, whichever is less, and filed with the Clerk within 30 days of the date the owner gives notice of a government mandated expense pass through to every affected mobilehome owner, the Arbitrator, in accordance with the meet and confer and arbitration procedures provided in this chapter, may disallow or decrease the proposed pass through based upon substantial evidence in the record that the pass through is not legally proper, or is excessive, or that during the pass through period the owner is including an unreasonably high financing cost and/or return on the expense being passed through. D) Utilities. If not billed by the utility directly to the mobilehome owner, an owner may separately pass through to a mobilehome owner charges for all utilities, including, but not limited to, sewer, water, garbage, cable TV., gas and electricity, and any increases in such charges, subject to compliance with Sections 3960-3963. Notwithstanding any provision to the contrary in this section, the owner shall not pass through any charge or expense for gas or electric service to the extent prohibited by section 739.5 of the California Public Utilities Code. E) Capital Improvement Pass Through. An owner may charge to the affected mobilehome owner as additional rent the pro rata share of new service and capital improvement costs including reasonable financing costs if, prior to initiating the service or incurring the capital improvement cost, the owner has: 1) Consulted with the mobilehome owners prior to initiating construction of the improvements or initiating the new service regarding the nature and purpose of the improvements or services and the estimated cost of the improvements or services; 2) Obtained the prior written consent of at least one adult mobilehome owner in each of a majority of the mobilehome spaces which are occupied by the mobilehome owner to the proposed service or capital improvement. Each space shall have only one vote. 6 Page 27 of 625 F) Capital Replacement Pass Through. Notwithstanding the provision of subsection E of this section, an owner may charge to the mobilehome owner as additional rent the pro rata share of capital replacement costs including reasonable financing costs, if not otherwise prohibited by law, subject to the following procedure: 1) The owner may seek advance approval for the proposed pass through, before undertaking the capital project, by following the procedures set forth in Sections 2709 to 2711. If the increase is approved by the Arbitrator, it shall not be effective until the next regularly scheduled annual rent increase date, provided that the 90-day notice is issued, the expense is actually incurred and that proper verification is submitted. This verification shall include, at a minimum, proof of actual costs and payment to vendors or contractors. In the event that the actual cost of the capital expense is less than the approved amount, the increase shall be adjusted to reflect this decreased amount; 2) The owner shall give notice of the proposed pass through to each affected mobilehome owner no later than 12 months after completion of the capital replacement work; 3) Upon a petition signed by one adult mobilehome owner of each of 50 percent of the spaces subject to rent control in a park or 50 spaces subject to rent control, whichever is less, and filed with the Clerk within 30 days of the date the owner gives notice of the pass through to every affected mobilehome owner, the Arbitrator, in accordance with the arbitration procedure provided in this chapter, may disallow or decrease the pass through for capital replacements based upon substantial evidence in the record that the capital replacement was not necessary, or that the cost of the capital replacement was excessive, or that during the pass through period, the owner is including an unreasonably high financing cost and/or return on the expense being passed through. The owner shall have the burden of proving the necessity for and reasonable cost of the capital replacements. In determining whether the owner has met its burden of proving the necessity for and reasonable cost of the capital replacement, the Arbitrator may consider, among other factors, the reasonableness of the owner's history of maintenance of the property or improvement to be replaced. The Arbitrator's review will include, but not necessarily be limited to, the records reflecting past maintenance work and the cost. G) All charges passed through by the owner to the mobilehome owners pursuant to subsection C and D of this section and additional rent charged pursuant to subsections E and F of this section must be separate from the base rent and listed separately. All billings used to calculate a pass through or additional rent to mobilehome owners must be disclosed within a reasonable time upon request by a mobilehome owner. 7 Page 28 of 625 H) Notice. A written notice of each rent increase or new or increased capital improvement or capital replacement pass through charge made under the provisions of this section shall be filed by the owner with the Clerk, and provided to each affected mobilehome owner, at least 90 days before the rent increase goes into effect or as required by the MRL. The notice shall identify the park and shall specify the dollar amount of the increase, the percentage of the increase, an itemization of all new or increased pass throughs and additional rent charges, the specific space affected, the date the increase will go into effect, how each increase was calculated, and the date the rent on each affected space was last increased. The notice shall also advise each affected mobilehome owner of any right to petition for review of a proposed rent increase and that a petition form may be requested from the Clerk. 1) Whenever a time period is prescribed for filing an application or petition, the application or petition shall be deemed filed when it is first filed with the Clerk, even if the Clerk determines that the application or petition is not complete, provided that the Clerk determines that application or petition is complete, as a result of additional submissions by the applicant or petitioner, within thirty days of the initial filing. 2704: IN-PLACE TRANSFER RENT INCREASES-ESTABLISHMENT OF NEW BASE RENT. A) Whenever either of the following events occurs, an owner shall be permitted to charge a new base rent for the mobilehome space as provided in this section: 1) The termination of the tenancy of the affected mobilehome owner in accordance with the MRL (California Civil Code sections 798.55 through 798.60, as amended, excepting section 798.59); or 2) The voluntary permanent removal of a mobilehome by a mobilehome owner. A removal of the mobilehome from the space for the purpose of performing rehabilitation or capital improvements to the space or for the purpose of upgrading the mobilehome shall not constitute a voluntary removal of the mobilehome. B) Upon the sale of a mobilehome in-place, an owner may implement an increase of the base rent for that space in an amount equal to 10% of the rent for that space then in effect. C) Except as provided in subsections (A) and (B), an owner may not condition an in-place transfer of a mobilehome or condition assignment of an existing lease to a prospective mobilehome owner, upon agreement to an increased rent in anticipation of the in-place transfer. This subsection shall not apply to specific conditions included in a lease exempt from rent control which Page 29 of 625 allows an owner to condition assignment in a manner prohibited by this section. For purposes of this subsection, "a lease exempt from rent control" means a lease meeting, in all respects, the criteria of Civil Code section 798.17(b), as such criteria are presently enacted or may hereafter be amended. 2705: FAIR RETURN RENT INCREASES. If an owner presents evidence to the Arbitrator, including any financial records requested by the Arbitrator, which proves that the owner is denied a fair return by the rent control provisions of this chapter, the Arbitrator may authorize an increase in rents as deemed appropriate by the Arbitrator to provide a fair return to the owner. The Arbitrator shall use the method set forth in subsection 2711(C) to determine the fair return. 2706: RENT FREEZE OR RENT ROLLBACK. A) Upon the petition signed by one adult mobilehome owner of 50 percent of the spaces subject to rent control in a park or 50 spaces subject to rent control, whichever is less, the Arbitrator may prohibit future rent increases for spaces governed by this chapter, upon its determination that maintenance by the owner has been substantially reduced and is insufficient to adequately maintain the park in a habitable condition. The determination shall be based upon substantial evidence in the record. The prohibition may be continued until the Arbitrator determines that maintenance by the owner has been restored to a reasonable level. B) Upon petition by one or more affected mobilehome owners, an Arbitrator may prohibit future rent increases, or order a rollback of the existing rent as to those petitioners, upon its determination that after the Effective Date, an owner instituted a rent increase inconsistent with the criteria established by this chapter. The determination shall be based upon substantial evidence in the record. The prohibition may be continued until the Arbitrator determines that the rent has become consistent with this chapter. 2707: TIME OF ALLOWED RENT INCREASE/ADJUSTMENT. A) Once within a 12-month period, the owner may implement a CPI rent adjustment (subsection 2703(A)), if any, or a fair return increase (Section 2703), but not both. B) A capital replacement pass through under subsection 2703(F) may only be implemented on the effective date of the CPI or fair return rent adjustment. C) The following increases or adjustments may be implemented at any time during the year: 9 Page 30 of 625 1) Government mandated expense pass through (subsection 2703(C)); 2) Utility pass throughs (subsection 2703(D)); 3) Capital improvements (subsection 2703(E)); 4) In-place transfer rent increases (Section 2704). Any increases subject to arbitration shall be implemented after the final ruling of the Arbitrator. D) Rent freeze and rent rollbacks shall be implemented at the time they are ordered (Section 2706). 2708: ARBITRATION. A) Matters Subject to Arbitration. 1) An owner shall file with the Clerk: a) An application seeking to increase space rents beyond 100 percent of the CPI to provide a fair return to the owner as allowed by Section 2705. 2) Affected mobilehome owners may file with the Clerk: a) A petition objecting to a government mandated expense pass through as allowed by subsection 2703(C); b) A petition objecting to a capital replacement pass through as allowed by subsection 2703(F); c) A petition for rent freeze as allowed by subsection 2706(A); d) A petition for rent rollback as allowed by subsection 2706(B). B) These petitions and applications shall be decided by the Arbitrator. C) Cost of Arbitration. The cost of arbitration shall be paid by the Clerk out of revenue from the rent stabilization administration fee. The Arbitrator may reimburse the City by assessing the cost of the arbitration to either party if the Arbitrator determines that the position taken by the party is frivolous. 2709: PROCEDURES FOR FAIR RETURN NOTICE AND APPLICATION AND PETITION FORMS. 10 Page 31 of 625 A) Notice. At least 10 days prior to submission of a fair return application or a petition to the Clerk, the applicant or petitioner shall mail or deliver a notice and a copy of the application or petition to the owner and each affected mobilehome owner in the park. The notice shall be on a form specified by the Clerk. The at the park's office and shall be posted on the City's website. One copy of the supporting documents shall be provided by the applicant or petitioner at no cost to the other party. All fair return notices shall include the following information: 1) The amount of the rent increase both in dollars and as a percentage of the existing rent, how it was calculated, an itemization of all pass throughs and additional rent charges, information that explains and supports the level of increase proposed including, at a minimum, a summary of the owner's net operating income for the base year and the preceding 24 months and other relevant information that supports the level of rent increase desired, the effective date of the increase and that copies of the supporting documents shall be provided by the owner at no cost to the mobilehome owners' representative and be available to the mobilehome owners at the park's office for inspection and on the City's website; 2) The name, address and telephone number of the Clerk or designee, a statement to inform the mobilehome owners to contact the Clerk or designee for an explanation of the provisions of this chapter, and that a roster of affected mobilehome owners can be requested from the Clerk; and 3) A copy of the official petition form which is to be used for the process established by this chapter. B) Application/Petition Forms. The application or petition shall be filed with the Clerk on the form prescribed by the Clerk and must be accompanied by all supporting material necessary to support the request. The application and petition shall contain the following declaration: "I declare under penalty of perjury that the foregoing is true and correct." The application shall be dated and subscribed by the applicant(s) and shall state the place of execution. 1) Within five working days of receipt, the Clerk shall complete a preliminary review of the application or petition. Applications or petitions which are incomplete will not be considered properly filed. 2) No further action shall take place on applications or petitions which are not properly filed, and the Clerk may decline to accept such application and/or return them to the petitioner immediately after the preliminary review with a notice of the defects. 11 Page 32 of 625 3) When the Clerk determines that the application or petition is complete, the Clerk shall send a written notice of confirmation of receipt of a completed application or petition to the parties. 4) In capital replacement proceedings and in government mandated capital expenditure and operating expense proceedings, affected mobilehome owners shall have 30 calendar days after receipt of the confirmation of the completed application to file with the Clerk a petition objecting to the rent increase signed by one adult tenant in at least 50 percent of the mobilehome spaces subject to rent control. C) Insufficient Objection-Capital Replacement or Government-Mandated Pass Through Proceeding-Clerk Action. If less than the required number of affected mobilehome owners object to a proposed capital replacement or government-mandated pass through, or if objection is withdrawn, including any amendments, before or after the meet and confer process, the Clerk shall approve the requested pass through. 2710: PROCEDURE FOR MEET AND CONFER. Within 10 working days of the date of the Clerk's notice of a completed application or petition and prior to assignment of an Arbitrator, affected mobilehome owners and owners shall meet and confer with each other's representatives. The time, place and date of the meeting shall be agreed to by the parties or, if the parties cannot agree, determined by the Clerk. Written notice of the scheduled meeting shall be given by the applicant or petitioner. At the meeting, representatives of the parties shall exchange documentary evidence that the parties, in good faith then know, will be used to support their respective positions in an arbitration and discuss the issues in dispute. In the case of an owner, all financial data upon which any proposed increase is claimed shall be supplied to affected mobilehome owner representatives at the time of the meet and confer meeting. The parties may request that the Clerk provide a mediator, at no cost to the parties, to assist with the meet and confer process. The Arbitrator may deny an application based on the applicant's failure to participate in good faith in the meet and confer process. 2711: PROCEDURES FOR ARBITRATION. A) The Clerk shall give written notice to the applicant or petitioners and mobilehome owner representative that the application/petition has been referred to arbitration. 1) An Arbitrator shall be appointed in the following manner: a) The Clerk shall maintain a list of qualified arbitrators. 12 Page 33 of 625 b) Assignment of Arbitrator and Hearing Date. The Clerk shall choose three possible Arbitrators and present them to the residents' representative and the owner. Within five days each party may challenge one candidate. The one remaining shall be the selected Arbitrator. If both parties challenge the same candidate, the Clerk shall choose between the two remaining candidates. The Clerk shall set a date for the arbitration hearing no sooner than 30 or no later than 40 days after the Arbitrator is assigned. The owner and affected mobilehome owners shall be notified immediately in writing by the Clerk of the date, time and place of the hearing and this notice shall be served either in person or by ordinary mail. The parties may agree, in writing, to extend these times. The Arbitrator may extend the date for the arbitration hearing upon a showing of good cause. 2) The Arbitrator shall conduct a hearing with the parties and/or their representatives. During this hearing process, the concerns of each party shall be discussed and the Arbitrator shall indicate the amount and nature of information needed from any party in order to reach a determination. In fair return proceedings in Section 2705, this shall include four years of the income and expense portion of the general ledgers for the park. All information submitted shall be in writing and shall be certified in the same manner as set forth in subsection 2709(B).The applicant or petitioner shall have the burden of proof unless other sections of this chapter specify otherwise. Each party shall comply with the Arbitrator's request for information within seven days of the request. Additional information provided to the Arbitrator shall be immediately available to the owner or affected mobilehome owner representative which will have seven days to give written comment to the Arbitrator. The Arbitrator may proceed under this part regardless of whether any party defaults in providing any of the requested information. B) Arbitration Determination. 1) Within 21 days of the hearing, but no later than 90 days from the date of the owner's rent increase notice, the Arbitrator shall deliver his or her decision on the application or petition and a bill for services to the Clerk. 2) The rent increase in a fair return proceeding shall not exceed the increase requested in the application. 3) The Clerk shall provide the result of the Arbitrator's decision to the affected parties. 4) The Arbitrator's decisions are final and not appealable to the City Council. C) Method to Determine a Fair Return. 13 Page 34 of 625 1) The base year for the purpose of this section shall be the last full fiscal year prior to the park becoming subject to this chapter. The Arbitrator may establish an alternative base year if the owner is unable to produce records of the last full fiscal year prior to the park becoming subject to rent control. 2) It shall be presumed that the net operating income produced by the property during the base year provided a fair return. An owner shall be entitled to rents to earn a just and reasonable return and to maintain and increase their base year net operating income in accordance with subsection (C)(4) of this section. This method is called maintenance of net operating income (MNOI) and shall be included in all applications. 3) The applicant or the affected mobilehome owners may present evidence to rebut the presumption of fair and reasonable return based upon the base year net operating income. To make such a determination and in order to adjust to the base year net operating income, the Arbitrator must make the following finding: a) The owner's operating and maintenance expenses in the base year were unusually high or low in comparison to other years. In such instances, adjustments may be made in calculating such expenses so that the base year operating expenses reflect average expenses for the property over a reasonable period of time. In considering whether the base year net operating income yielded more or less than a fair net operating income, the Arbitrator shall consider the following factors: i) Substantial repairs were made due to damage caused by uninsured disaster or vandalism; ii) Maintenance and repairs were below accepted standards so as to cause significant deterioration of housing services; iii) Other expenses were unreasonably high or low notwithstanding prudent business practice; and iv) The rent in the base year was disproportionately low due to the fact that it was not established in an arms-length transaction or other peculiar circumstances. 4) Fair Net Operating Income. The Arbitrator shall submit a determination based on rental income which will provide the owner a net operating income which shall be increased by 100 percent of the percentage increase in the CPI over the base year's CPI index. The base year CPI shall be the CPI for the first day of June. For purposes of this section, the current CPI shall be the CPI last reported as of the date of the completed application. 14 Page 35 of 625 5) Net operating income of a mobilehome park means the gross income of the park less the operating expenses of the park. 6) Gross income means the sum of the following: a) Gross space rents computed as gross space rental income at 100 percent occupancy (but excluding rent attributed to a space occupied by a park employee who receives the space rent free as part of the employee's compensation); plus b) Other income generated as a result of the operation of the park, including, but not limited to, fees for services actually rendered; plus c) All other pass through revenue received from mobilehome owners except capital pass throughs and gas and electric; minus d) Uncollected space rents due to vacancy and bad debts to the extent that the same are beyond the owner's control. There is a rebuttable presumption that uncollected space rents in excess of the average of the current and past three years uncollected rents (each year's rent shall be adjusted by the change in the CPI between that year and the final year of the four-year period) are excessive and shall not be deducted from gross income. 7) Operating expenses means: a) Real property taxes and assessment; b) Advertising costs; c) Management and administrative expenses including the compensation of administrative personnel; d) Repair and maintenance expenses for the grounds and common facilities including, but not limited to, landscaping, cleaning and repair of equipment and facilities; e) In addition to the management expenses listed above, where the owner performs onsite managerial or maintenance services which are uncompensated, the owner may include the reasonable value of such services. Owner-performed labor shall be limited to five percent of gross income unless the Arbitrator finds that such a limitation would be substantially unfair in a given case. No credit for such services shall be authorized unless an owner documents the hours utilized in performing such services and the nature of the services provided; f) Operating supplies such as janitorial supplies, gardening supplies, stationery and so forth; 15 Page 36 of 625 g) Insurance premiums related to operation of the park prorated over the life of the policy; h) Payroll taxes, business, utility, license and permit fees; i) Dues; j) Consultant services for park operation and maintenance; k) All operating expenses must be reasonable and necessary. Whenever a particular expense exceeds the normal industry or other comparable standard, the owner shall bear the burden of proving the reasonableness of the expense. To the extent that an Arbitrator finds any expense to be unreasonable, the Arbitrator shall adjust the expense to reflect the normal industry or other comparable standard; 1) There is a rebuttable presumption that expenditures in the current year are unreasonable to the extent that they substantially exceed the average of the current and past three years (each year's expenses shall be adjusted by the change in the CPI between that year and the final year of the four-year period); m) Operating expenses shall not include the following: i) Mortgage debt service expenses; ii) Land-lease expenses; iii) Depreciation; iv) Income taxes; v) Electric and gas expenses included in Section 739.5 of the California Public Utility Codes; vi) The cost of government mandated expenses (subsection 2703(C)), capital improvements (subsection 2703(D)), or capital replacements (subsection 6-66.040(F)). 8) Notwithstanding any other provisions of the ordinance codified in this chapter, the Arbitrator is authorized to approve any rent increase that is constitutionally required by law to yield a fair return. E) Subpoenas. The parties may obtain the issuance and service of a subpoena for the attendance of witnesses or the production of other evidence at the arbitration hearing. Subpoenas shall be issued and attested by the Clerk. 16 Page 37 of 625 Issuance of the subpoena must be obtained upon the filing with the Clerk of the City of an affidavit or declaration, under oath, setting forth the name and address of the proposed witness; specifying the exact things to be produced and the relevancy to the issues involved; and stating that the witness as the desired things in his/her possession or under his/her control. Service of the subpoena on a witness to attend arbitration must be at least five working days before the hearing. Service of a subpoena duces tecum must be at least 21 days before the hearing. Any party served with a subpoena duces tecum must produce copies of the requested items to the subpoenaing party no later than 10 days before the hearing. A subpoena need not be issued when the affidavit or declaration is defective in any particular. No arbitration hearing may be continued due to the failure to file a timely request, or to timely serve a subpoena. Any person who refuses, without lawful excuse, to attend the arbitration or to produce relevant evidence as required by a subpoena served upon that person shall be guilty of a misdemeanor. No subpoena shall issue until after the parties have met and conferred as required in Section 2710. F) Increases for Capital Expense. Increases attributed to a capital expense, as approved by the Arbitrator to provide a park with a fair return, shall not be included in base rent. These increases must be separately itemized on the monthly rent invoice and terminate at the end of the approved amortized period. Advance approval and effective date of the increase shall be as allowed in subsection 2703(F)(1). G) Rent Increase Effective Date. Rent increases approved by the Arbitrator, as determined necessary to provide an owner with a fair return, shall be allowed upon the effective date given by the applicant in the notice to the affected mobilehome owners, required in section 798.30 of the California Civil Code. 2712: REFUSAL OF MOBILEHOME OWNER TO PAY ILLEGAL RENT. An affected mobilehome owner may refuse to pay any rent in excess of the maximum rent permitted by this chapter. The fact that such unpaid rent is in excess of the maximum rent shall be a defense in any action brought to recover possession of a mobilehome space for nonpayment of rent or to collect the illegal rent. 2713: DISCLOSURES. An owner shall disclose to each prospective tenant the current and proposed base rent for the mobilehome space and the rental agreement options required 17 Page 38 of 625 by this section and Section 2714, provide each prospective tenant with a copy of this chapter, and disclose to the prospective tenant that if the prospective tenant signs a lease with a term of more than one year, that lease will be exempt from rent control. The owner shall give the required disclosure and provide a copy of this chapter to the prospective tenant at the time that the owner, or owner's representative, receives the prospective tenant's application for tenancy. The required disclosures shall be made in a form approved by the Clerk, and the owner shall obtain a signature of the prospective tenant on the disclosure form acknowledging receipt of the disclosures. An owner must retain the signed disclosure form throughout the entire tenancy of the tenant. This signed form shall be made available to the Clerk upon reasonable written notice. 2714: PROSPECTIVE MOBILEHOME OWNER-TENANCY 12 MONTHS OR LESS. All prospective tenants shall be offered the option of a tenancy of 12 months or less upon terms consistent with the provisions of the ordinance codified in this chapter. This section shall not apply to prevent a mutually agreed upon assignment between an owner and an existing mobilehome owner of an existing lease, provided any such assignment does not violate subsection 2704(C). 2715: RENT STABILIZATION ADMINISTRATION FEES. All or any portion of the costs to administer this chapter may be collected by the imposition of an annual rent stabilization administration fee established by resolution of the City Council. The fee shall be chargeable against the total number of mobilehome spaces in the City subject to rent control determined on a date certain each year to be established by the City Council. The owner who pays these fees may pass through to the mobilehome owners, subject to rent control on the date established by the City Council, 50 percent of the fees assessed against a mobilehome space. The fee shall be due on a date established by the City Council but may be paid in quarterly installments by the owners. Owners of parks annexed to the City after the Effective Date, shall be charged the fee established by resolution beginning on the effective date of the annexation. 2716: AMENDMENT. Any amendment to this chapter shall require a prior public hearing before the City Council with notice thereof published in a newspaper of general circulation in the City at least 10 days prior to the hearing. 2717: VIOLATION. 18 Page 39 of 625 Every person who violates any provision of this chapter is guilty of a misdemeanor. This section shall not apply to the Arbitrator or officers or employees of the City. SECTION TWO 1. COMPLIANCE WITH CEQA. The City Council finds that this ordinance is not subject to the California Environmental Quality Act ("CEQA") pursuant to Sections 15060(c)(2) (the activity will not result in a direct or reasonably foreseeable indirect physical change in the environment), 15061(b)(3) (there is no possibility the activity in question may have a significant effect on the environment.) 2. SEVERABILITY. If any provision of this ordinance or the application thereof to any person or circumstance is held invalid, the remainder of the ordinance and the application of such provision to other persons or circumstances shall not be affected thereby. The City Council hereby declares that it would have adopted this Ordinance and any section, subsection, sentence, clause or phrase thereof irrespective of the fact that any one or more sections, subsections, sentences, clauses or phrases be declared unconstitutional or otherwise invalid. 3. EFFECTIVE DATE. This Ordinance shall be published as required by law in a newspaper of general circulation in the City of Ukiah, and shall become effective thirty 30) days after its adoption. 4. MANDATORY REVIEW. The City Council shall review this ordinance at the next regular City Council meeting occurring after the first anniversary of the Effective Date of this ordinance. The review shall consider whether the ordinance should be amended or repealed based on the City's experience of the implementation of the ordinance over that one year period. Introduced by title only on October 6, 2010, by the following roll call vote: AYES: Councilmembers Landis, Rodin, Baldwin, and Mayor Thomas NOES: Councilmember Crane ABSENT: None ABSTAIN: None Adopted on October 20, 2010, by the following roll call vote: AYES: Councilmembers Landis, Rodin, Baldwin, and Mayor Thomas NOES: Councilmember Crane ABSENT: None ABSTAIN: None s/ Benj Thomas, Mayor ATTEST: s/JoAnne M. Currie, City Clerk 19 Page 40 of 625 Re-adopted on January 5, 2011, by the following roll call vote: AYES: Councilmembers Landis, Thomas, Baldwin, and Mayor Rodin NOES: Councilmember Crane ABSENT: None ABSTAIN: one Mari Rodin, Mayor ATTEST: foAnne Currie, City Clerk 20 Page 41 of 625 RESOLUTION NO. 2023-21 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH AMENDING EXHIBIT A TO RESOLUTION 2022-33 ADOPTING RENT STABILIZATION FEES FOR ARBITRATION AND ADMINISTRATIVE COSTS TO CITY OF UKIAH MOBILEHOME PARKS WHEREAS: 1. Ukiah City Code ("UCC") Section 2715, provides that "all or any portion of the costs to administer this chapter[Division 2, Chapter 8 of the UCC ("Chapter 8")] may be collected by the imposition of an annual rent stabilization administration fee established by resolution of the City Council"; and 2. Costs to administer the program have been assessed and are shown in Exhibit A; and 3. Wth the elimination of redevelopment agencies by the State of California, all of the cost to administer Chapter 8 is borne by the City's General Fund; and 4. Under UCC Section 2708.C,the cost of arbitrations must be paid from the rent stabilization administration fee. Exhibit A states a reasonable estimate for the annual cost to administer Chapter 8, including potential arbitrations; and 5. There are 382 mobilehome park spaces subject to rent control in the City of Ukiah, with the final annual per space cost being determined each year based on occupied non-long- term leased spaces; and 6. Under UCC Section 2715, the owner who pays these fees may pass through to the tenant of the space 50 percent of the fees assessed for the space; and 7. Under UCC 2715, the resolution establishing the fee must specify the date by which the fee is due, but the fee may be paid by the park owners in quarterly installments; and 8. There are six City of Ukiah mobilehome parks that are subject to the Rent Stabilization Ordinance, including Circle Trailer Court (60 units), Manor Home Mobile Estates (137 units), Shady Grove Mobile Home Park (4 units subject to rent control), Modern Mobile Home Park(26 units), Harold's Square Mobile Home Park(59 units), and Rancho Del Ray Mobile Home Park (96 units). NOW, THEREFORE, BE IT RESOLVED that: 1. The City Council of the City of Ukiah approves an annual administration fee an amount equally divided between billable spaces subject to rent control to be paid by the City's six mobilehome parks. 2. The fee is due on July 30 of each year, but may be paid in quarterly installments on July 30, October 30, January 30, and April 30. 3. The City Council shall review the administration costs, including the cost of any arbitrations,on an annual basis, during budget preparation as part of the annual fee review 1 ATTACHMENT 2 Page 42 of 625 in May and June, and make any adjustments so that the fee does not exceed the cost to administer Chapter 8. 4. This resolution supersedes resolution 2022-33. PASSED AND ADOPTED at a regular meeting of the City Council held on May 17, 2023, by the following roll call vote: AYES: Councilmembers Orozco, Sher, Crane, Duenas, and Mayor Rodin NOES: None ABSTAIN: None ABSENT: None Mari Rodin, Mayor ATTEST: L/4dnt- Kristine Lawler, City Clerk 2 Page 43 of 625 EXHIBIT A Estimated Administrative Costs: TOTAL-$1,456 (Uslng the higher rate of the two invoicing rates below) MHP = Mobile Home Park Estimated Attorney Fees for Various Matters Pertaining to Mobilehome Parks: $1,400 Note: only the actual expenses would be billed to the account) Estimated Arbitration Costs: TOTAL-$15,500 The Northern California rates charged for arbitrations conduct by ADR Service, Inc., an alternate dispute resolution service that has rates in the middle between JAMS at the high end and lone arbitrators at the low end. An arbitration through ADR includes a $500 administrative fee, plus the hourly or daily rate charged by the arbitrator and the fees charged by ADR. ADR arbitrators are retired judges or attorneys. The hourly rates vary from $500 at the low end to$2,000 at the high end. The average hourly rate is $1,250. Assuming an arbitration hearing takes one 8-hour day and the arbitrator takes 4 hours to prepare a written decision, 12 hours @ $1,250 = $15,000 + $500 (admin fee; assuming only two parties)for a total of$15,500. Educational Outreach Costs: $427 Draft Letter to Residents Print, fold, label, and stuff envelopes Postage to send educational outreach letters If MHP owners are invoiced: $1,029 + postage Includes: Review CPI and write annual letter to MHP owners regarding the CPI. Review MHP rent increase letters per Ordinance 1126, Section 2703(H) Staff Report to Council Send Letters to MHP owners requesting number of billable spaces Prep invoices Receive and process payments Total divided by 382*spaces =$2.69 per space. If MHP owners are not invoiced: $373 Includes: Review CPI and write annual letter to MHP owners regarding the CPI. Review MHP rent increase letters per Ordinance 1126, Section 2703(H) Staff Report to Council Send post-Council decision to waive fee letters to MHP owners Total divided by 382* spaces= .98 cents per space (rounded). Note— This is the number of spaces calculated in Ordinance 1126, however, the actual number of billable spaces is determined each year depending on the number of occupied spaces by non-long-term leases. TOTAL REASONABLE ESTIMATE FOR THE ANNUAL COST TO ADMINISTER CHAPTER 8, INCLUDING POTENTIAL ARBITRATIONS IS $18,356. Page 44 of 625 300 Seminary Avenue • Ukiah • CA • 95482-5400 Phone: (707) 463-6200 · Fax: (707) 463-6204 ·www.cityofukiah.com May 6, 2024 SUBJECT: Mobilehome Park Rent Stabilization Resource Information Dear Mobilehome Park Residents, This letter is an educational outreach only, so that you are aware of your rights – per ordinance 1126 and resolution 2023-21- as a mobilehome park resident. In 2011, the Ukiah City Council adopted an ordinance to establish a mobilehome park rent stabilization. In an effort to assist mobilehome park residents to better understand how the rent increases, and fees and pass-through charges operate, a webpage was created on the City of Ukiah’s website, which can be found at: https://cityofukiah.com/city- clerk/#mobile-home . Mobilehome park residents are encouraged to explore the webpage, which contains the full ordinance and resolution that explains how the rent stabilization works. There are also links to annual correspondence regarding the October CPI index, which is what determines the amount by which rent can be increased, and staff reports presented to the City Council explaining in detail how the yearly fees operate. The City Clerk’s office is available to address any questions or concerns that you may have and can be reached by email at cityclerk@cityofukiah.com, or by calling 707-463- 6217. Sincerely, Kristine Lawler City Clerk ATTACHMENT 3 Page 45 of 625 1 RESOLUTION NO. 20232024- RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH AMENDING EXHIBIT A TO RESOLUTION 20222023-33 21 ADOPTING RENT STABILIZATION FEES FOR ARBITRATION AND ADMINISTRATIVE COSTS TO CITY OF UKIAH MOBILEHOME PARKS WHEREAS: 1. Ukiah City Code (“UCC”) Section 2715, provides that “all or any portion of the costs to administer this chapter [Division 2, Chapter 8 of the UCC (“Chapter 8”)] may be collected by the imposition of an annual rent stabilization administration fee established by resolution of the City Council”; and 2. Costs to administer the program have been assessed and are shown in Exhibit A; and 3. With the elimination of redevelopment agencies by the State of California, all of the cost to administer Chapter 8 is borne by the City’s General Fund; and 4. Under UCC Section 2708.C, the cost of arbitrations must be paid from the rent stabilization administration fee. Exhibit A states a reasonable estimate for the annual cost to administer Chapter 8, including potential arbitrations; and 5. There are 382 mobilehome park spaces subject to rent control in the City of Ukiah, with the final annual per space cost being determined each year based on occupied non-long- term leased spaces; and 6. Under UCC Section 2715, the owner who pays these fees may pass through to the tenant of the space 50 percent of the fees assessed for the space; and 7. Under UCC 2715, the resolution establishing the fee must specify the date by which the fee is due, but the fee may be paid by the park owners in quarterly installments; and 8. There are six City of Ukiah mobilehome parks that are subject to the Rent Stabilization Ordinance, including Circle Trailer Court (60 units), Manor Home Mobile Estates (137 units), Shady Grove Mobile Home Park (4 units subject to rent control), Modern Mobile Home Park (26 units), Harold’s Square Mobile Home Park (59 units), and Rancho Del Ray Mobile Home Park (96 units). NOW, THEREFORE, BE IT RESOLVED that: 1. The City Council of the City of Ukiah approves an annual administration fee an amount equally divided between billable spaces subject to rent control to be paid by the City’s six mobilehome parks. 2. The fee is due on July 30 of each year, but may be paid in quarterly installments on July 30, October 30, January 30, and April 30. 3. The City Council shall review the administration costs, including the cost of any arbitrations, on an annual basis, during budget preparation as part of the annual fee review ATTACHMENT 4 - redline Page 46 of 625 2 in May and June, and make any adjustments so that the fee does not exceed the cost to administer Chapter 8. 4. This resolution supersedes resolution 20222023-3321. PASSED AND ADOPTED at a regular meeting of the City Council held on May 17June 5, 20232024, by the following roll call vote: AYES: NOES: ABSTAIN: ABSENT: ______________________________ Mari RodinJosefina Dueñas, Mayor ATTEST: _________________________________ Kristine Lawler, City Clerk Page 47 of 625 EXHIBIT A Estimated Administrative Costs: TOTAL - $1,456 650 (Using the higher rate of the two invoicing rates below) MHP = Mobile Home Park Estimated Attorney Fees for Various Matters Pertaining to Mobilehome Parks: $1,400 600 (Note: only the actual expenses would be billed to the account) Estimated Arbitration Costs: TOTAL - $15,500 The Northern California rates charged for arbitrations conduct by ADR Service, Inc., an alternate dispute resolution service that has rates in the middle between JAMS at the high end and lone arbitrators at the low end. An arbitration through ADR includes a $500 administrative fee, plus the hourly or daily rate charged by the arbitrator and the fees charged by ADR. ADR arbitrators are retired judges or attorneys. The hourly rates vary from $500 at the low end to $2,000 at the high end. The average hourly rate is $1,250. Assuming an arbitration hearing takes one 8-hour day and the arbitrator takes 4 hours to prepare a written decision, 12 hours @ $1,250 = $15,000 + $500 (admin fee; assuming only two parties) for a total of $15,500. Educational Outreach Costs: $427 468 Draft Letter to Residents Print, fold, label, and stuff envelopes Postage to send educational outreach letters If MHP owners are invoiced: $1,029 182 + postage Includes: Review CPI and write annual letter to MHP owners regarding the CPI. Review MHP rent increase letters per Ordinance 1126, Section 2703(H) Staff Report to Council Send Letters to MHP owners requesting number of billable spaces Prep invoices Receive and process payments Total divided by 382* spaces = $2.693.09 per space. If MHP owners are not invoiced: $373 428 Includes: Review CPI and write annual letter to MHP owners regarding the CPI. Review MHP rent increase letters per Ordinance 1126, Section 2703(H) Staff Report to Council Send post-Council decision to waive fee letters to MHP owners Total divided by 382* spaces = .98 cents$1.12 per space (rounded). *Note – This is the number of spaces calculated in Ordinance 1126, however, the actual number of billable spaces is determined each year depending on the number of occupied spaces by non-long-term leases. TOTAL REASONABLE ESTIMATE FOR THE ANNUAL COST TO ADMINISTER CHAPTER 8, INCLUDING POTENTIAL ARBITRATIONS IS $18,356750. Page 48 of 625 1 RESOLUTION NO. 2024- RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH AMENDING EXHIBIT A TO RESOLUTION 2023-21 ADOPTING RENT STABILIZATION FEES FOR ARBITRATION AND ADMINISTRATIVE COSTS TO CITY OF UKIAH MOBILEHOME PARKS WHEREAS: 1.Ukiah City Code (“UCC”) Section 2715, provides that “all or any portion of the costs to administer this chapter [Division 2, Chapter 8 of the UCC (“Chapter 8”)] may be collected by the imposition of an annual rent stabilization administration fee established by resolution of the City Council”; and 2.Costs to administer the program have been assessed and are shown in Exhibit A; and 3.With the elimination of redevelopment agencies by the State of California, all of the cost to administer Chapter 8 is borne by the City’s General Fund; and 4. Under UCC Section 2708.C, the cost of arbitrations must be paid from the rent stabilization administration fee. Exhibit A states a reasonable estimate for the annual cost to administer Chapter 8, including potential arbitrations; and 5. There are 382 mobilehome park spaces subject to rent control in the City of Ukiah, with the final annual per space cost being determined each year based on occupied non-long- term leased spaces; and 6.Under UCC Section 2715, the owner who pays these fees may pass through to the tenant of the space 50 percent of the fees assessed for the space; and 7. Under UCC 2715, the resolution establishing the fee must specify the date by which the fee is due, but the fee may be paid by the park owners in quarterly installments; and 8. There are six City of Ukiah mobilehome parks that are subject to the Rent Stabilization Ordinance, including Circle Trailer Court (60 units), Manor Home Mobile Estates (137 units), Shady Grove Mobile Home Park (4 units subject to rent control), Modern Mobile Home Park (26 units), Harold’s Square Mobile Home Park (59 units), and Rancho Del Ray Mobile Home Park (96 units). NOW, THEREFORE, BE IT RESOLVED that: 1. The City Council of the City of Ukiah approves an annual administration fee an amount equally divided between billable spaces subject to rent control to be paid by the City’s six mobilehome parks. 2. The fee is due on July 30 of each year, but may be paid in quarterly installments on July 30, October 30, January 30, and April 30. 3. The City Council shall review the administration costs, including the cost of any arbitrations, on an annual basis, during budget preparation as part of the annual fee review ATTACHMENT 4 - clean Page 49 of 625 2 in May and June, and make any adjustments so that the fee does not exceed the cost to administer Chapter 8. 4. This resolution supersedes resolution 2023-21. PASSED AND ADOPTED at a regular meeting of the City Council held on June 5, 2024, by the following roll call vote: AYES: NOES: ABSTAIN: ABSENT: ______________________________ Josefina Dueñas, Mayor ATTEST: _________________________________ Kristine Lawler, City Clerk Page 50 of 625 EXHIBIT A Estimated Administrative Costs: TOTAL - $1,650 (Using the higher rate of the two invoicing rates below) MHP = Mobile Home Park Estimated Attorney Fees for Various Matters Pertaining to Mobilehome Parks: $1,600 (Note: only the actual expenses would be billed to the account) Estimated Arbitration Costs: TOTAL - $15,500 The Northern California rates charged for arbitrations conduct by ADR Service, Inc., an alternate dispute resolution service that has rates in the middle between JAMS at the high end and lone arbitrators at the low end. An arbitration through ADR includes a $500 administrative fee, plus the hourly or daily rate charged by the arbitrator and the fees charged by ADR. ADR arbitrators are retired judges or attorneys. The hourly rates vary from $500 at the low end to $2,000 at the high end. The average hourly rate is $1,250. Assuming an arbitration hearing takes one 8-hour day and the arbitrator takes 4 hours to prepare a written decision, 12 hours @ $1,250 = $15,000 + $500 (admin fee; assuming only two parties) for a total of $15,500. Educational Outreach Costs: $468 Draft Letter to Residents Print, fold, label, and stuff envelopes Postage to send educational outreach letters If MHP owners are invoiced: $1,182 Includes: Review CPI and write annual letter to MHP owners regarding the CPI. Review MHP rent increase letters per Ordinance 1126, Section 2703(H) Staff Report to Council Send Letters to MHP owners requesting number of billable spaces Prep invoices Receive and process payments Total divided by 382* spaces = $3.09 per space. If MHP owners are not invoiced: $428 Includes: Review CPI and write annual letter to MHP owners regarding the CPI. Review MHP rent increase letters per Ordinance 1126, Section 2703(H) Staff Report to Council Send post-Council decision to waive fee letters to MHP owners Total divided by 382* spaces = $1.12 per space (rounded). *Note – This is the number of spaces calculated in Ordinance 1126, however, the actual number of billable spaces is determined each year depending on the number of occupied spaces by non-long-term leases. TOTAL REASONABLE ESTIMATE FOR THE ANNUAL COST TO ADMINISTER CHAPTER 8, INCLUDING POTENTIAL ARBITRATIONS IS $18,750. Page 51 of 625 Page 1 of 2 Agenda Item No: 8.b. MEETING DATE/TIME: 6/5/2024 ITEM NO: 2024-245 AGENDA SUMMARY REPORT SUBJECT: Authorize the City Manager to Negotiate and Sign a Memorandum of Understanding with Ukiah Pickleball Club. DEPARTMENT: Community Services PREPARED BY: Neil Davis, Community Services Director PRESENTER: Marianne Aranda, Senior Recreation Coordinator ATTACHMENTS: 1. Pickleball Fund MOU Summary: Council will consider authorizing the City Manager to Negotiate and Sign a Memorandum of Understanding with Ukiah Pickleball Club. Background: Pickleball is one of the fastest growing sports in the United States and in Ukiah. It has elements of tennis, badminton, and ping-pong played with a paddle and wiffle ball. While popular mostly among seniors because of its low impact and accessibility, it is a growing sport of all ages and athletic skills. Despite its popularity, there are no dedicated pickleball courts in the Ukiah Valley. The Ukiah Pickleball Club (UPC) has obtained 501c7 status and represents the interests of the Ukiah pickleball community. On December 7, 2022, the City Council authorized a joint venture with the County of Mendocino to allow City Staff to work to convert the tennis courts at Low Gap Park to pickleball courts. Under the Joint Venture Agreement, the City will take the financial lead on the project and will seek funding through grants. Additionally, Staff will work in support of the UPC’s fundraising efforts in support of the conversion. The City will be responsible for all aspects of awarded grants and project management, including the bidding process, contracting, and construction oversight. Once the conversion is complete, the County will resume oversight and maintenance of the facility. Discussion: The UPC has begun fundraising and would like the City to steward the raised funds. In collaboration with CFO Dan Buffalo, Staff created the appropriate accounts and developed an MOU (Attachment 1) to direct the relationship between the UPC and the City and for the management of the funds. Staff recommend Council authorize the City Manager to negotiate and sign a Memorandum of Understanding with Ukiah Pickleball Club. Recommended Action: Authorize the City Manager to Negotiate and Sign a Memorandum of Understanding with Ukiah Pickleball Club. BUDGET AMENDMENT REQUIRED: N/A CURRENT BUDGET AMOUNT: N/A PROPOSED BUDGET AMOUNT: $0 FINANCING SOURCE: Grants, fundraising, donations, and sponsorship PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A COORDINATED WITH: Dan Buffalo DIVERSITY-EQUITY INITIATIVES (DEI): Goal 4 – Identify and actively engage underrepresented communities in which to retain, expand, develop, and implement programs. CLIMATE INITIATIVES (CI): N/A Page 52 of 625 Page 2 of 2 GENERAL PLAN ELEMENTS (GP): N/A Page 53 of 625 Attachment 1 MEMORANDUM OF UNDERSTANDING BETWEEN CITY OF UKIAH AND UKIAH PICKLEBALL CLUB FOR THE FORMATION AND MAINTENACE OF A UKIAH PICKLEBALL FUND This Memorandum of Understanding (“MOU”), is made by and between the Ukiah Pickleball Club, a 501c7 non-profit (“UPC”), and the City of Ukiah (“City”), a public entity. Whereas Pickleball is an emerging and popular sport with more than a decade of sustained growth and community interest; and Whereas there are no pickleball specific courts in the Ukiah Valley; and Whereas the City of Ukiah and the UPC share an interest in creating courts designed and built specifically to meet the needs of Pickleball players, and Whereas the City and the UPC share an interest in raising the funds to pay for the creation of pickleball specific courts; and Whereas the UPC has gained 501c7 nonprofit status with a defined leadership infrastructure which provides an accountable representation of the interests of the Pickleball community; and Whereas the City of Ukiah may obtain or dedicate funds with the express purpose of creating pickleball specific facilities, and Now, therefore, the City of Ukiah and UPC agree to establish a Ukiah Pickleball Court Fund to be used for the conversion of an existing tennis facility or the building of one or more new pickleball courts under the following terms and conditions: 1. All funds held by the city for the purpose of creating pickleball specific facilities will be kept in dedicated, restricted accounts by the City of Ukiah. 2. The funds placed in these accounts will be restricted for the express and exclusive purpose of facilitating and or creating pickleball specific courts. 3. The City will maintain a chart of accounts for this project No. 18403, PICKLEBALL in a designated capital project fund. Preliminary accounts established are included in Attachment A. The City’s Finance Director may create, change, or eliminate certain accounts or funds used to account for these activities and resources based on need but will maintain appropriate accounting of these activities until the project is completed, cancelled by UPC, UPC dissolution or loss of status as a 501c7 non-profit, or when funds are exhausted with no stated intention by UPC of replenishment. 4. If the project is cancelled by UPC, UPC ceases to exist, or UPC loses permanently its 501c7 non- profit status, any remaining funds for this project will be donated to the City for unrestricted use in City park development not exclusive to pickleball. 5. The City will monitor the Ukiah Pickleball Fund's financials, encompassing both the City's contributions and those from donors. The City's contributions may comprise in-kind assets, including, but not limited to, the use or donation of personnel, capital assets (land, equipment, vehicles, buildings, improvements), rights-of-way, other City property and facilities, transfers from other funds, and donations. 6. The City will provide Ukiah Pickleball Court financial reports to the UPC upon request. Page 54 of 625 Attachment 1 7. Ukiah Pickleball will maintain all necessary records on individual volunteer donations and provide receipts and gift acknowledgements as requested by donors as deemed necessary by the Club. Donors who require tax deductibility for their donations may request a receipt from the city, as UPC’s 501c7 status does not provide tax deductibility to donors. The City will maintain such records within the scope of its most recent documents retention and destruction policy, a copy of which can be obtained from the Ukiah City Clerk upon request. 8. Ukiah Pickleball will provide the City of Ukiah with an annual donor report including the donor and donation amount. 9. Use of Ukiah Pickleball funds will be restricted for pickleball infrastructure unless mutually agreed to otherwise by the City and the UPC. 10. If no progress has been made in pursuit of improved Pickleball infrastructure by January 1, 2028, the restriction on any unexpended and unencumbered funds and financial resources may be changed to include non-infrastructure Pickleball expenses with written authorization from UPC. 11. UPC may request, with concurrence by the City’s Finance Director, changing the restriction on these funds at any time, including unrestricting them upon written notice to the City. 12. The City and UPC will comply with all federal, state, and local laws, ordinances, and generally accepted accounting principles as may be applicable in performing under this MOU. 13. The Term of this MOU shall commence on ____________ 2023 and shall continue until ______________ 2033 or until the court conversion is complete. City of Ukiah Ukiah Pickleball Club President ________________ ________________________ Date Date ATTEST; ______________________________ City Clerk APPROVED AS TO FORM; _____________________________ __________________________________ City Attorney Ukiah Pickleball Representative IN WITNESS WHEREOF, the parties hereto have executed these presents in duplicate original the day and year first above written. Page 55 of 625 Attachment 1 Page 56 of 625 Page 1 of 2 Agenda Item No: 8.c. MEETING DATE/TIME: 6/5/2024 ITEM NO: 2024-247 AGENDA SUMMARY REPORT SUBJECT: Approval of Contract with E Source for Project Management Services to Transition Millview and Redwood Valley Water Billing to the City's Customer Information System Software, Meeting the Ukiah Valley Water Authority Joint Power Agreement's January 1, 2025 Go-Live Date, and Approve Corresponding Budget Amendment. DEPARTMENT: Finance PREPARED BY: Mary Horger, Financial Services Manager PRESENTER: Dan Buffalo, Finance Director. ATTACHMENTS: 1. E Source Response to City of Ukiah CIS Customer Acquisition Support May 17 2024 Summary: The Council will consider approving a contract with E Source for project management services to transition Millview and Redwood Valley water billing to the City's Customer Information System (CIS) software, ensuring compliance with the Ukiah Valley Water Authority Joint Power Agreement's January 1, 2025, go-live date, and approving the corresponding budget amendment. Background: In July 2020, following an extensive procurement selection process and based on Staff recommendations, the Council awarded a contract to Excergy, which later became E Source, for project management services to implement the new Utility Billing Customer Information System. These services were essential due to the complexities of the implementation and the lack of internal resources to perform this proprietary work. Throughout the project, Staff recognized and valued the expertise that E Source brought to the table, leading to the successful go-live date. Discussion: To ensure readiness for the January 1, 2025, billing go-live date for Millview and Redwood Valley water agencies, Staff recommends enlisting the assistance of E Source once again. Please refer to Attachment 1 for a copy of their proposal. The project management will encompass the initial kick-off through final operational transition and training. Given the tight six-month window to complete this implementation, it is crucial that Staff have the appropriate tools to accomplish the task. Timing is of the essence. This support will be instrumental in achieving this goal. Therefore, Staff recommends awarding a contract to E Source for $88,485 for these project management services and approving a corresponding budget amendment. Recommended Action: Approve a contract with E Source for $88,485 for project management services to transition Millview and Redwood Valley water billing to the City's Customer Information System Software, ensuring compliance with the Ukiah Valley Water Authority Joint Power Agreement's January 1, 2025, go-live date, and approve the corresponding budget amendment. BUDGET AMENDMENT REQUIRED: Yes CURRENT BUDGET AMOUNT: 20513300.52100: $0 PROPOSED BUDGET AMOUNT: 20513300.52100: $88,485 FINANCING SOURCE: N/A PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A COORDINATED WITH: Dan Buffalo, Finance Director; Lori Martin, Utility Billing Customer Service Manager; Ginny Feth-Michel, Assistant Finance Director DIVERSITY-EQUITY INITIATIVES (DEI): N/A Page 57 of 625 Page 2 of 2 CLIMATE INITIATIVES (CI): N/A GENERAL PLAN ELEMENTS (GP): N/A Page 58 of 625 E Source Technology Planning & Implementation 3020 S. Carbon Pl., Suite 300 | Boulder, CO 80301 www.esource.com | SalesSupport@esource.com Customer Information System Customer Acquisition Support E Source Proposal Prepared for City of Ukiah Mary Horger, Financial Services Manager City of Ukiah 411 West Clay Street Ukiah, CA 95482 via email to mhorger@cityofukiah.com May 17, 2024 ATTACHMENT 1 Page 59 of 625 A Customer Information System Customer Acquisition Support © 2024 E Source Companies LLC | Proposal prepared for City of Ukiah Table of Contents About E Source .............................................................................................................................................................. 2 Proposed Scope of Work ............................................................................................................................................... 3 Task 1: Project Planning and Kickoff ....................................................................................................................... 3 Task 2: Functional Requirements/Solutions Architecture ........................................................................................ 3 Task 3: Project Management................................................................................................................................... 3 Task 4: Testing Support ........................................................................................................................................... 4 Task 5: Operational Transition/Training ................................................................................................................... 5 Proposed Project Team .................................................................................................................................................. 6 Fee ................................................................................................................................................................................. 7 Page 60 of 625 1 Customer Information System Customer Acquisition Support © 2024 E Source Companies LLC | Proposal prepared for City of Ukiah May 17, 2024 Mary Horger, Financial Services Manager City of Ukiah 411 West Clay Street Ukiah, CA 95482 via email to mhorger@cityofukiah.com RE: E Source Proposal for Customer Information System (CIS) Customer Acquisition Support Dear Ms. Horger and the Evaluation Team: E Source Companies LLC (E Source), the leading solver of problems facing water utilities and municipalities, appreciates the opportunity to submit this proposal in response to the needs of the City of Ukiah (“City” or “Ukiah”) to support the acquisition of two new water utilities into your CIS system. We have included specific tasks in this scope of services that we believe are fundamental to a successful migration of these new customers into your existing CIS based on recent discussions about your specific needs. Accompanying this scope of services, we have included a fee by task that reflects level of effort and participation by our E Source subject matter expert that we believe best suits your needs / budget. E Source has a proven history of working with the City through the initial procurement and implementation of your CIS. We welcome the opportunity to continue our relationship with Ukiah and assist you in onboarding new customers. We appreciate the opportunity to submit our proposal and thank you in advance for your consideration of our capabilities. Should you have any questions or require additional information, please feel free to contact me at (615) 375-6396 | Kody_Salem@esource.com or Joel Westvold (503) 944-9434 | Joel_Westvold@esource.com. We look forward to working with you to implement this scope to meet the needs of the City. Sincerely, Kody Salem, Senior Vice President, Business Development, E Source Page 61 of 625 2 Customer Information System Customer Acquisition Support © 2024 E Source Companies LLC | Proposal prepared for City of Ukiah About E Source For more than 35 years, E Source has been providing services on a variety of projects for 500+ water, electric, and gas utilities across North America. We have fine-tuned methodologies to produce world-class tools and processes that have led to an unmatched record of successful project outcomes. As the leading solver of problems facing water, electric, and gas utilities and municipalities, E Source provides utilities with world-class consulting and system implementation services on a wide range of technologies and business and customer matters to address the challenges that utilities face today. The TPI Consulting Group has a particular business focus on municipal utility projects—from data analytics, feasibility studies, strategic plans, business cases, procurements, and contract negotiations, to all phases of the system implementation and upgrades thereafter. E Source’s TPI team has prepared 100s of business cases and technology roadmaps and successfully completed numerous system acquisition and implementation efforts for water, gas, and energy utilities of all sizes (from 5K to 4.7M meters). We have incorporated the lessons learned through our involvement in many of the nation’s largest implementations and many municipal utility projects into our current methodology and approach, which will also be leveraged to ensure Ukiah’s project success. With an average of 25+ years of utility technology experience, E Source’s consultants provide a range of services—spanning from initial needs assessment and technology roadmaps to vendor RFPs, all the way through to successful implementation and “go-live” of a holistic and integrated system. Our staff have implemented or integrated virtually every major utility information technology system in the past 20 years, including AMR/AMI, MDMS, EAM, CIS, GIS, MWFM/WMS, OMS, Customer Portal and Communications, and many other utility operational technologies. We understand the entire utility “system of systems.” Our mission is to ensure a high-quality delivery that meets your needs, budget, and schedule. Page 62 of 625 3 Customer Information System Customer Acquisition Support © 2024 E Source Companies LLC | Proposal prepared for City of Ukiah Proposed Scope of Work Per our conversations with Ukiah, it is our understanding that the City is taking on responsibility for two additional water districts and approximately 3,000 new customers. Billing and other customer related functions for these new customers need to be incorporated into your Milsoft CIS. This proposal addresses E Source requested support for this effort. We have broken that support down into several tasks as outlined below. Task 1: Project Planning and Kickoff Immediately following notice to proceed, E Source will begin planning/preparation and then hold a kickoff meeting with the City's project team to review project scope, requirements, deliverables, schedule, and reporting relationships. This meeting will also address project issues and concerns. We’ll review the make-up of your project team and subject matter experts (SMEs) to confirm there is a complete representation. DELIVERABLES Kickoff meeting presentation Task 2: Functional Requirements/Solutions Architecture E Source will work with the City’s team to conduct a set of discovery sessions and configuration discussions to identify the functional requirements that will be provided to Milsoft to design required new configurations and build the new interfaces needed for the CIS to support the added water districts. This effort will also involve discussions with Milsoft to ensure that the requirements provided are clear and achievable. E Source will also use the information provided in the discovery and configuration discussions to define and document the overall solutions architecture to be deployed upon delivery of the CIS upgrade. This architecture will provide a guide to all involved as the upgrade effort progresses through design and testing. DELIVERABLES Listing of functional requirements Documented to-be solutions architecture including all new or revised interfaces Task 3: Project Management One of the primary factors that distinguish successful CIS projects is the quality of the overall project management. In the E Source model, based on the Project Management Institute’s (PMI’s) PMBOK® and Agile methodologies, our PM works very closely with Ukiah management and uses proven process, methodologies, and templates to produce a robust, flexible implementation approach. Throughout the design and implementation phases, we maintain and monitor the “iron triangle” dimensions of cost, quality, and schedule. In the implementation phase, the E Source PM will be responsible for supporting the activities listed in Table 1. Our PM will manage the project status cycle for the City, which includes measurement of progress towards the plan, performance status, risk management, items of concern, and open action items. These items will be managed regularly and will be consistently tracked. Page 63 of 625 4 Customer Information System Customer Acquisition Support © 2024 E Source Companies LLC | Proposal prepared for City of Ukiah E Source Project Management Activities Scope Management Ensure the project plans outline all of the work required to complete the project successfully and that the client and vendors avoid scope creep. Scope management consists of initiation, scope planning, scope definition, scope verification, and scope change control. Change Management Ensure a formal change control process is in place to control changes to the baseline project plan and SOW throughout the project lifecycle. Cost Management Ensure the project is completed within the approved budget. Cost management consists of resource planning, cost estimating, cost budgeting, and cost control. Quality Management Ensure the project will satisfy the needs for which it was undertaken. Quality management consists of quality planning, quality assurance, and quality control. Reporting Management Ensure timely & appropriate generation, collection, distribution, and storage of project information. Handle communications planning, performance reporting, and administrative closure. Schedule Management Ensure timely project completion. Time management consists of activity definition, sequencing, and duration estimating, as well as schedule development and control. Vendor Management Ensure vendors are completing their contractual scope of work on schedule and within budget. Coordinate with technical resources as necessary to ensure verification of technical deliverables. Resource Management Ensure qualified resources are available and properly prepared to perform each task. Identify project resourcing needs and coordinate with the appropriate organizations to meet them. Risk & Issue Management Ensure risk is identified, analyzed, and responded to appropriately based on probability and impact in accordance with the risk management plan. Once a risk is realized, transition it to a pre-defined issue tracking and resolution process. DELIVERABLES Periodic Status Meetings with issuance of Status Reports with Action Items captured and schedule progress updated Task 4: Testing Support A graduated, thorough, and robust test program is needed to ensure the smooth transition for the City’s new customers, and E Source has implemented hundreds of successful integrated technology testing programs for our clients that trust both our processes and the experience of our people. Our test approach minimizes your risk by providing early validation of the technologies in steps, so that any problems are identified early and corrected. All discovered defects are formally logged, managed, and resolved as appropriate until acceptance is achieved. We will oversee the production of test plans and procedures that exercise the functionality of systems that must interface to meet business, technical, functional, integration, performance, and any other specified requirements. A Test Report is generated after each test phase is completed. Should issues be identified during the testing process, we are ready and able to work with applicable vendors and development teams to resolve those issues. The clear documentation of the relationship between the requirement and test case makes it easier to pinpoint the problem that needs to be addressed. Once identified, we follow a rigorous corrective action process that ensures the problem is documented, root-cause determined, corrective and preventive actions are taken, and retesting is performed to verify that the problem has been corrected. Our typical approach to a test strategy incorporates the following elements: Functional Testing – Testing on a cross section of customer configurations to confirm functional requirements and other acceptance criteria as outlined in the Test Plan. This testing phase is critical to ensure that the system as upgraded addresses the functional requirements. System Integration Testing – This brings all applicable systems together in testing to verify data sets are received and transformed properly, that data from a single source is properly routed to multiple destinations and that individual systems still perform as expected while integrated. This testing is normally conducted within a QA/test environment. Page 64 of 625 5 Customer Information System Customer Acquisition Support © 2024 E Source Companies LLC | Proposal prepared for City of Ukiah User Acceptance Testing – This testing verifies that the correct information flows through for a particular business process, including both automated and manual business processes. It is the final gate and ensures that the system functions and is aligned with requirements and processes that are used operationally. In this testing, a single trigger can initiate data transfers between multiple source and destination systems. It is the most comprehensive test of the complete set of business processes and maximizes to the extent possible the real-world use of the City’s integrated systems. Test cases are executed by Ukiah users of the systems on a day-by-day basis. This testing is normally conducted within a QA/Test environment. DELIVERABLES Test plans, procedures, and results documentation for all tests Task 5: Operational Transition/Training The City is responsible for operating the CIS to achieve successful billing and support of your new customers. and it is essential that Ukiah personnel fully understand how to operate the system on a day-do-day basis. E Source will work with the City and Milsoft to develop an Operational Transition Plan (OTP) in conjunction with the Training Plan provided by Milsoft, incorporating the “meter-to-cash” operations and the “go-live” process. Based on our experience, significant lessons-learned and risk reduction strategies will be incorporated into the OTP. We will then help Ukiah implement the OTP. DELIVERABLES Operational Transition Plan (OTP) Support Ukiah’s implementation of the OTP Page 65 of 625 6 Customer Information System Customer Acquisition Support © 2024 E Source Companies LLC | Proposal prepared for City of Ukiah Proposed Project Team E Source’s mission is to provide the right focused expert(s) on each project we pursue—highly skilled consultant(s) and experts in their fields who understand the unique drivers, responsibilities, and needs of our clients. Therefore, to best deliver the scope of services requested by Ukiah and contained herein, we have identified an expert who can efficiently address all of the needs of this SOW – John Beichman, Executive Consultant. John provided the vast majority of support for Ukiah’s initial implementation of the Milsoft system and we’re confident can deliver on the needs of this upgrade project as well. The following highlights John’s qualifications for this project. John Beichman is a CIS practice area expert and brings more than 30 years of experience providing selection services, project management, and management consulting. He is a veteran of multiple CIS and selection engagements and fully immersed in both utility best practices and the CIS application marketplace. He has been involved in over 30 CIS projects, leading several successful implementations and building successful CIS projects through his focus on a utility’s people and processes. In addition to his work with CIS systems, John was recently both project manager and functional solution architect in a systems integration effort to consolidate eight ordering applications charges into a single Oracle Financials AR billing solution. His has most recently supported CIS implementation efforts for the City of Ukiah in California, Green Mountain Power in Vermont, where he provided best practices business process mapping, and at Otter Tail Power in Minnesota, where he also served as the Quality Assurance advisor to the implementation effort. John holds a Bachelor of Arts degree from Harvard and a Master of Science in Information Resource Management from Syracuse University. Page 66 of 625 7 Customer Information System Customer Acquisition Support © 2024 E Source Companies LLC | Proposal prepared for City of Ukiah Fee E Source has developed the not to exceed fee for services based on experience with several similar projects and understanding of the level of effort desired by Ukiah. This fee includes all services and deliverables described herein. All tasks will be invoiced monthly on a Time and Materials basis. Travel and incidentals will be billed monthly at actual cost although none is anticipated to complete this work. Table 1. Implementation Fees CIS Upgrade Support Task ID Task Hours Fee Total Task 1 Project Kick-off & Planning 22 $5,610 $5,610 Task 2 Functional Requirements/Solutions Architecture 66 $16,830 $16,830 Task 3 Project Management 176 $44,880 $44,880 Task 4 System Testing/Acceptance 70 $17,850 $17,850 Task 5 Operational Transition and Training 13 $3,315 $3,315 Total 347 $88,485 $88,485 Reimbursable Expenses Travel expenses, should they be necessary, will be submitted for reimbursement on an actual and reasonable basis. There is no markup on these direct costs, and E Source does not charge for time spent traveling. We will seek to minimize expenses using government contractor rates and teleconferences whenever possible. Assumptions The following assumptions apply to this proposal: E Source’s fee to implement this Scope of Work is based on the timely start and timely completion of each proposed task as outlined in the project schedule provided. If the duration for any proposed task exceeds the duration outlined in the proposed schedule, E Source may need to develop a change order in accordance with the additional services required to complete the task(s). Deliverable documents will be in Microsoft Office, including MS-Word, PowerPoint, Excel, MS-Project, Visio, or Adobe PDF. The Utility’s management will coordinate and consolidate all Utility comments on draft document deliverables to provide a single redline for E Source to make updates to the final document deliverables. The Utility will provide E Source with working space, network connections, infrastructure, administrative support, and other services and materials reasonably required to perform Project work while onsite at City offices, if requested. Utility personnel will support workshops and meetings as needed. Taxes These rates and estimates are exclusive of taxes. The taxes relating to applicable services are the sole responsibility of the District. Billing and Payment Terms E Source will invoice the utility on a monthly basis for actual labor and expenses incurred on the required tasks. Payment terms are net thirty (30) days. Unless otherwise agreed to, E Source reserves the right to charge one and one-half (1.5%) percent per month, or the maximum rate permitted by law, whichever is greater, on any balance remaining unpaid after thirty (30) days. Proposal Terms and Conditions Terms of this proposal remain valid for 90 days from date of submittal. E Source reserves the right to negotiate any terms and conditions of the written agreement relating to this SOW. Page 67 of 625 Page 1 of 1 Agenda Item No: 8.d. MEETING DATE/TIME: 6/5/2024 ITEM NO: 2024-251 AGENDA SUMMARY REPORT SUBJECT: Approve Purchase of Intimidator 12XP Track Chipper for the Amount of $100,198, Using Funds from the USDA Community Wildfire Defense Grant and Corresponding Budget Amendment. DEPARTMENT: Fire PREPARED BY: Myles Fisette PRESENTER: Doug Hutchison, Fire Chief ATTACHMENTS: 1. Quote-Cal-Line Equipment-12XP 74hp CAT Diesel Summary: Council will consider approving the purchase of an Intimidator 12XP Track Chipper (Attachment 1) for the amount of $100,198 using funds from the USDA Community Wildfire Defense Grant and corresponding budget amendment. Background: As previously reported, the City of Ukiah/Ukiah Valley Fire Authority (UVFA) were awarded a USDA Community Wildfire Defense Grant for the purpose of equipping and employing a Fuels/Fire Crew for Five (5) years. The City and UVFA sought out this grant for the Fuels/Fire Crew to be innovative in our approach to increasing public safety. Discussion: The chipper is being purchased under a Sourcewell cooperative contract using a portion of those grant funds. City Staff researched and vetted the bidding process of the Sourcewell contract to verify that it met all requirements of both the City and the Federal USDA grant. It is therefore staff's recommendation to approve the purchase of the Intimidator 12XP Track Chipper for the amount of $100,198. Recommended Action: Approve the purchase of Intimidator 12XP Track Chipper for the amount of $100,198, using funds from the USDA Community Wildfire Defense Grant and corresponding budget amendment. BUDGET AMENDMENT REQUIRED: Yes CURRENT BUDGET AMOUNT: 10621600.80100.18428: $0 PROPOSED BUDGET AMOUNT: 10621600.80100.18428: $100,198.00 FINANCING SOURCE: USDA Grant PREVIOUS CONTRACT/PURCHASE ORDER NO.: COORDINATED WITH: Doug Hutchison, Fire Chief; Jim Robbins, Housing and Grants Manager; Dave Kirch, Fleet & Facilities Maintenance Manager; Mary Horger, Financial Services Manager DIVERSITY-EQUITY INITIATIVES (DEI):N/A CLIMATE INITIATIVES (CI): 4b – Maintain wild lands. GENERAL PLAN ELEMENTS (GP):GP-A6 - Safety Element Page 68 of 625 Cal-line Equipment Inc. 6010 Southfront Road Livermore, CA 94551 USA 707-398-1227 (Phone) QUOTATION Quotation #:Quote Created:Last Updated:Salesperson: 167394 04/02/24 04:21 pm by Cal-line Equipment Inc. 05/07/24 05:46 pm by Cal-line Equipment Inc.Dave Gill CUSTOMER:BILL TO:SHIP TO: City Of Ukiah 300 Seminary Ave. Ukiah, CA 95482 United States 707-272-2832 (Phone) Dave Kirch (Contact) dkirch@cityofukiah.com Cal-Line Equipment Inc. 6010 Southfront Road Livermore, CA 94551 USA 925-443-6571 (Phone) Denny Knoll (Contact) dknoll@cal-line.com Cal-Line Equipment Inc. 6010 Southfront Road Livermore, CA 94551 USA 707-398-1227 (Phone) David Gill (Contact) dgill@cal-line.com INTIMIDATOR 12XP TRACK (12" DRUM STYLE) Qty Part #:Description:Base Price: 1 MODEL-12XPTRK Intimidator 12XP Track - (12" Drum Style) $ 74695.00 STANDARD EQUIPMENT 1 STANDARD 24" diameter x 18 3/4" wide chipper drum with (4) 5/8" x 5 1/2" x 9" dual edge knives 1 STANDARD "Drum Shear Bar" spans full width of the drum mounted in the upper portion of the drum housing potentially creating a slicing action of a winch line or climber's rope 1 STANDARD "Power slot" assists in maximizing chip velocity. The power slot also provides a place for fine material to escape that might tend to lie in the belly of the drum. 1 STANDARD 50 gallon steel fuel tank with magnetic drain plug, lockable filler caps, and aluminum sight gauge 1 STANDARD 50 gallon steel hydraulic tank with magnetic drain plug, lockable filler cap, and aluminum sight gauge 1 STANDARD Gate valve for hydraulic tank 1 STANDARD Slide box feed system (includes adjustable spring on each side) with (2) horizontal feed wheels 7 1/2" diameter x 16 3/8" wide, driven by (2) 15.9 CID hydraulic motors. 1 STANDARD Hydraulic lift cylinder - utilizes a hydraulic cylinder to raise or provide down pressure for the top feed wheel (controlled via radio remote control) 1 STANDARD Bottom feed wheel clean out door (opens via spring latch pin allowing dirt and debris to fall out extending knife and component life) 1 STANDARD Hydraulic controlled swivel discharge with adjustable end chip deflector 1 STANDARD Clean out and inspection door on discharge bottom STANDARD 29" high x 54" wide tapered infeed hopper with 30" fold down infeed hopper tray, heavy-duty taillight covers, and spring lift assists 1 STANDARD (2) Last chance safety pull cables 1 STANDARD Round control bar - located around top and sides of infeed hopper with 3 control positions (forward / stop / reverse) 1 STANDARD Wooden pusher tool with mount on infeed hopper 1 STANDARD Banded chipper drive belts (adjustable via a sliding engine system) 1 STANDARD Pressure check kit - Gauge is NOT included 5/7/24, 3:52 PM Bandit Industries, Inc. quotebandit.com/index2.php?option=com_quotations&view=quotation"eId=167394&pf=1&Itemid=11 1/3 ATTACHMENT 1 Page 69 of 625 Total Unit Price:$ 106475.00 Customer Discount:12.0000 %- $ 12777.00 Dealer Preparation/Delivery:$ 1500.00 Customer Net Unit Price:$ 95198.00 Freight/Shipping:$ 5000.00 Customer Total:$ 100198.00 1 STANDARD Radio remote control with tether back-up (controls following functions: track forward/reverse, track left/right, discharge swivel left/right (n/a on stationary discharge), discharge deflector up/down, yoke up/down, feed forward/reverse, throttle, engine e-stop, and hydraulic winch if applicable). 1 STANDARD Stand alone hydraulic oil cooler 1 STANDARD Weather resistant manual container 1 STANDARD Engine disable plug for hood locking pin-preventing engine from operating without pin in place 1 STANDARD (1) weatherproof machine manual (includes safety, operation and parts sections) also (1) engine and clutch manual is included if applicable 1 STANDARD Spanish & English combination safety decals 1 STANDARD Inspection window mounted on top of belt shield (allows viewing of belt and easy way to check belt tension) 1 STANDARD Electronic flow control for feed system (feed rate can be adjusted through controller) OPTIONS Qty Part #:Description:Option Price:Extended: 1 333-28984 Standard Imron Industrial Urethane Green $ 0.00 $ 0.00 1 990-RC1579-163 Caterpillar C3.4, 74 horsepower engine without clutch - Tier 4 FINAL (Includes 2 year / 2,000 hour engine warranty) $ 21430.00 $ 21430.00 1 905-6000-46 Murphy PV485 panel with reversing auto feed for Cat 74 horsepower diesel engines (Includes 1,000 CCA battery with box) - TRACK UNITS ONLY $ 3045.00 $ 3045.00 1 700-1000-12 NACD Spring Loaded Clutch $ 1725.00 $ 1725.00 1 standard820 Track One 2-speed 303CR rubber track undercarriage $ 0.00 $ 0.00 1 OPTION-905-5002-26 29" high x 54" wide tapered heavy-duty infeed with weld on pan and infeed deflectors $ 755.00 $ 755.00 1 OPTION-980-5001-20 Hydraulic winch with line docking station and feed assist controlled via remote (Includes 5/16" diameter x 200' Teufelberger rope with 12" loop installed) $ 4500.00 $ 4500.00 1 OPTION-980-5001-61 2-1/2 Pound Fire Extinguisher with bolt on mount $ 150.00 $ 150.00 1 911-1000-08 Lockable aluminum tool box $ 175.00 $ 175.00 CUSTOMER TOTALS DEALER TOTALS COMMENTS By Cal-line Equipment Inc. on 04/02/2024 04:28 PM Sourcewell Discount Given: Sourcewell #050119-BAN By Cal-line Equipment Inc. on 04/02/2024 04:40 PM **PRICE DOES NOT INCLUDE TAX** By Cal-line Equipment Inc. on 04/02/2024 04:40 PM **ORDER ITEM FROM BANDIT 90-120 DAYS ** SIGNATURE 5/7/24, 3:52 PM Bandit Industries, Inc. quotebandit.com/index2.php?option=com_quotations&view=quotation"eId=167394&pf=1&Itemid=11 2/3Page 70 of 625 The Buyer, whose name and address appears above, agrees to purchase from the Seller, whose name and address appears above, the above equipment at the prices stated and upon the terms and conditions of this agreement. X Signature Date Close Print 5/7/24, 3:52 PM Bandit Industries, Inc. quotebandit.com/index2.php?option=com_quotations&view=quotation"eId=167394&pf=1&Itemid=11 3/3Page 71 of 625 Page 1 of 1 Agenda Item No: 8.e. MEETING DATE/TIME: 6/5/2024 ITEM NO: 2024-268 AGENDA SUMMARY REPORT SUBJECT: Approval of Notice of Completion for Peterson Mechanical Inc. for the Wastewater Treatment Plant HVAC Replacement Project Spec 23-10, and Direct the City Clerk to File the Notice of Completion with the County Recorder. DEPARTMENT: Public Works PREPARED BY: Seth Strader, Administrative Analyst PRESENTER: Sean White, Water Resources Director ATTACHMENTS: 1. Notice-of-Completion Summary: Council will consider approving the Notice of Completion of the Wastewater Treatment Plant HVAC Replacement Project Spec 23-10, and approving the final payment of the 5% retention to Peterson Mechanical Inc. Background: Peterson Mechanical completed the removal of the existing failed HVAC system at the Wastewater Treatment Plant and installation of the new system and ducting. Discussion: At the August 2, 2023, meeting, Council awarded the Wastewater Treatment Plant HVAC Replacement Project Spec 23-10 to Peterson Mechanical Inc. for the amount of $206,865. A change order was approved in the amount of $4,546.73 for additional coating material on the condensing coils. The project total was $211,411.73. The Notice of Completion is attached as Attachment 1. Recommended Action: Approve the Notice of Completion for Peterson Mechanical Inc for the Wastewater Treatment Plant HVAC Replacement Project Spec 23-10, and direct the City Clerk to file the Notice of Completion with the County Recorder. BUDGET AMENDMENT REQUIRED: N/A CURRENT BUDGET AMOUNT: N/A PROPOSED BUDGET AMOUNT: N/A FINANCING SOURCE: N/A PREVIOUS CONTRACT/PURCHASE ORDER NO.: 2324083 COORDINATED WITH: Ryan Kriken, Wastewater Treatment Plant Supervisor, and Sean White, Water Resources Director DIVERSITY-EQUITY INITIATIVES (DEI): N/A CLIMATE INITIATIVES (CI): N/A GENERAL PLAN ELEMENTS (GP): N/A Page 72 of 625 Please return to: CITY OF UKIAH 300 Seminary Avenue Ukiah, California 95482-5400 (707) 463-6200 NOTICE OF COMPLETION NOTICE IS HEREBY GIVEN: 1.That the project described as: HVAC Replacement at the Wastewater Treatment Plant, Spec 23-10 2.That the nature of the title to the HVAC replacement at the Wastewater Treatment Plant 3.That on the 29th day of February 2024, the Contract work for this project was actually completed. 4.That the name and address of the Contractor is Peterson Mechanical, Inc. PO Box 450, Sonoma, California 95476 5.That the real property herein referred to is situated in the County of Mendocino, State of California, and is described as follows: City-owned property identified as the Wastewater Treatment Plant, 300 Plant Road Ukiah CA 95482. I hereby certify under penalty of perjury that the forgoing is true and correct: City Council Approval CITY OF UKIAH, a Municipal Corporation _________________ By: __________ Date Kristine Lawler, City Clerk Date State of California County of Mendocino Exempt from recording fees pursuant to Government Code Section 27383 ATTACHMENT 1 Page 73 of 625 Page 1 of 2 Agenda Item No: 8.f. MEETING DATE/TIME: 6/5/2024 ITEM NO: 2024-273 AGENDA SUMMARY REPORT SUBJECT: Adoption of Resolution Calling for the Holding of a General Municipal Election to be Held on November 5, 2024, and to Consolidate and Request the County Clerk to Conduct Said Election with the Statewide General Election. DEPARTMENT: City Clerk PREPARED BY: Kristine Lawler, City Clerk PRESENTER: Kristine Lawler, City Clerk ATTACHMENTS: 1. Resolution - Call for Election 2024 Summary: The City Council will consider adopting a resolution that will call for an election to be held on November 5, 2024, for city council candidates and the treasurer, and to request the County Clerk to conduct the municipal election in consolidation with the statewide general election. Background: The City of Ukiah historically has consolidated its elections with Mendocino County. The estimated cost for providing these election services, based on the invoice received for the 2022 election, is $20,000, depending on how many cities consolidate with the County, and other variables that are unknown at this time. This cost will be budgeted accordingly in the Fiscal Year 2023-2024 Elections budget. Discussion: In order to conduct an election on November 5, 2024, the City Council must adopt the resolution (Attachment 1) calling for the holding of a general municipal election November 5, 2024, pursuant to Elections Code §10403, and contracting with the County of Mendocino for election services pursuant to Elections Code §10002. The election is necessary to fill the vacancies created by the expiration of two Council terms: Douglas F. Crane and Josefine Duenas; and one Treasurer’s term: Allen Carter. Recommended Action: Adopt the resolution calling for the holding of a General Election November 5, 2024; to consolidate said Election with the Statewide General Election pursuant to Election Code §10403; and request the Board of Supervisors of the County of Mendocino to request the County Clerk to Conduct the Municipal Election of the City of Ukiah on Tuesday, November 5, 2024, pursuant to Election Code §10002. BUDGET AMENDMENT REQUIRED: No CURRENT BUDGET AMOUNT: N/A PROPOSED BUDGET AMOUNT: FY 24-25 $20,000 FINANCING SOURCE: 10012500.52100 - City Clerk Contracted Services PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A COORDINATED WITH: N/A DIVERSITY-EQUITY INITIATIVES (DEI): N/A CLIMATE INITIATIVES (CI):N/A GENERAL PLAN ELEMENTS (GP): N/A Page 74 of 625 Page 2 of 2 Page 75 of 625 ATTACHMENT 1 Page 1 of 2 RESOLUTION NO. 2024-XX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH, CALIFORNIA, CALLING FOR THE HOLDING OF A GENERAL MUNICIPAL ELECTION ON NOVEMBER 5, 2024, FOR THE ELECTION OF CITY COUNCIL CANDIDATES; TO CONSOLIDATE SAID ELECTION WITH THE STATEWIDE GENERAL ELECTION HELD ON THE SAME DATE PURSUANT TO ELECTIONS CODE §10403; AND REQUESTING THE BOARD OF SUPERVISORS OF THE COUNTY OF MENDOCINO TO REQUEST THE COUNTY CLERK TO CONDUCT THE MUNICIPAL ELECTION OF THE CITY OF UKIAH ON TUESDAY, NOVEMBER 5, 2024, PURSUANT TO ELECTIONS CODE §10002. WHEREAS, 1. The City Council of the City of Ukiah has determined to call a Municipal Election to be held on Tuesday, November 5, 2024, to fill two (2) City Council positions and one (1) City Treasurer position; and 2. Elections Code §10403 authorizes the City Council of the City of Ukiah (“City”) to request the Mendocino County Board of Supervisors to consolidate a municipal election with the statewide election scheduled for November 5, 2024; and 3. Elections Code §10002 authorizes the Clerk of the County of Mendocino to render specified services relating to the conduct of an election to any city or district which has by resolution requested the Board of Supervisors to permit the County Clerk to render the services, subject to requirements set forth in that section; and 4. Pursuant to Elections Code §10403(3), the City Council acknowledges that the consolidated election will be held and conducted in the manner prescribed in Elections Code §10418. NOW, THEREFORE, BE IT RESOLVED that: 1. A municipal election shall be held on November 5, 2024, to fill two (2) City Council positions and one (1) City Treasurer position; and 2. Pursuant to the above cited provisions, the Board of Supervisors of the County of Mendocino is hereby requested to permit the County Clerk to perform and render all services and proceedings incidental to and connected with the conduct of the November 5, 2024, Municipal Election of the City of Ukiah with the cooperation and assistance of the City Clerk of the City of Ukiah, such services to include, but not be limited to, the following: a. Establish precinct boundaries to coincide with Statewide Election. b. Designate polling locations and appoint election officers. c. Notify election officers of their appointment and instruct inspectors concerning their duties. d. Appoint and pay election officers. e. Arrange for the availability of polling locations, all supplies necessary for casting ballots, and setting up voting booths, if necessary. f. Publish lists of precincts, election officers, dates and times polling locations will be open. g. Verify signatures appearing on candidates’ nomination papers; h. Provide sample ballots to each voter. i. Receive absent voter applications, accept absent voter ballot returns, retain custody of Page 76 of 625 ATTACHMENT 1 Page 2 of 2 absent voter ballot, and count absent voter ballots. j. Provide Certificate of County Clerk as to result of the Canvass, for approval by the City Council. k. Provide a detailed accounting of services rendered, including any hidden Excel formulas. BE IT FURTHER RESOLVED, the City Clerk shall be responsible for: a. Publication of Notice of Election. b. Publication of Candidate Information as required by law. c. Distribution and receipt of nomination papers. d. Receipt of Candidate Statements and printing deposits. e. Receive campaign statements and disclosure statements as required by law. BE IT FURTHER RESOLVED, in consideration of the services rendered by the County Clerk and described herein, the City of Ukiah agrees to pay the actual direct costs reasonably attributable to the City's Municipal Election, and a ten percent (10%) charge for associated overhead based upon a detailed invoice prepared by the County Clerk and presented to the City for payment, and payment for services due shall be made after billing is submitted by the County of Mendocino. THE FOREGOING RESOLUTION WAS ADOPTED at a regular meeting of the Ukiah City Council held on the 5th day of June 2024, by the following roll call vote: AYES: NOES: ABSENT: ABSTAIN: ___________________________________ Josefina Dueñas, Mayor ATTEST: ___________________________________ Kristine Lawler, City Clerk/CPMC Page 77 of 625 Page 1 of 2 Agenda Item No: 8.g. MEETING DATE/TIME: 6/5/2024 ITEM NO: 2024-272 AGENDA SUMMARY REPORT SUBJECT: Approval of a Three-Year Agreement with JM Integration for an On-Call Maintenance and Troubleshooting Agreement at the Water Treatment Plant in the Amount of $173,138.03. DEPARTMENT: Public Works PREPARED BY: Seth Strader, Administrative Analyst PRESENTER: Sean White, Water Resources Director ATTACHMENTS: 1. Three-Year Proposal Summary: Council will consider approval of contract with JM Integration for an On-Call Maintenance and Troubleshooting Agreement at the Water Treatment Plant in the amount of $173,138.03. Background: JM Integration has been working with Staff at both the Water and Wastewater Treatment Plant for many years. JM Integration has been a key part of the effort to update and modernize the SCADA infrastructure at both of the City's treatment plants. The SCADA improvements bring additional functionality and resilience to the Water Treatment Plant processes. Discussion: JM Integration would provide general maintenance and troubleshooting tasks as assigned by City Staff as required. These visits can be on-call or scheduled reoccurring visits. JM Integration has in depth knowledge on all aspects of the Water Treatment Plant and has provided contracted services previously and to Staff's satisfaction. This three-year agreement would allow staff to rely on the accessibility of a service technician with expert knowledge of current and previous operations and avoid future price increases for JM Integration's labor. This is an on-call, as needed contract billed at an hourly rate. See Attachment 1 for a copy of the proposal. Recommended Action: Approve the three-year contract with JM Integration for an on-call maintenance and troubleshooting agreement at the Water Treatment Plant in the amount of $173,138.03. BUDGET AMENDMENT REQUIRED: NO CURRENT BUDGET AMOUNT: 82027111.52100: $134,704 PROPOSED BUDGET AMOUNT: 82027111.52100: $134,704, estimated at $44,901 per annum. FINANCING SOURCE: PREVIOUS CONTRACT/PURCHASE ORDER NO.: COORDINATED WITH: Shelley Wagenet, Water Treatment Plant Supervisor and Sean White, Water Resources Director DIVERSITY-EQUITY INITIATIVES (DEI): N/A CLIMATE INITIATIVES (CI): 7a – Expand sustainable water practices. GENERAL PLAN ELEMENTS (GP): GP-A4 - Public Facilities, Services, and Infrastructure Element Page 78 of 625 Page 2 of 2 Page 79 of 625 Page 80 of 625 Page 81 of 625 Page 1 of 2 Agenda Item No: 8.h. MEETING DATE/TIME: 6/5/2024 ITEM NO: 2024-278 AGENDA SUMMARY REPORT SUBJECT: Approve Contract Amendment 1 to JM Integration in the Amount of $13,718.24, per Actual Time and Materials for SCADA Maintenance at the Water Treatment Plant. DEPARTMENT: Public Works PREPARED BY: Seth Strader, Administrative Analyst PRESENTER: Sean White, Water Resources Director ATTACHMENTS: 1. JM Integration, Inc. 2223175 2. Invoices Summary: Council will consider approving contract Amendment 1 to JM Integration in the amount of $13,718.24, per actual time and materials for SCADA maintenance at the Water Treatment Plant. Background: The City entered into a year-long, bi-weekly SCADA maintenance and troubleshooting contract with JM Integration in March 2023. The original contract amount was $59,223.49. See Attachment 1. JM Integration has been installing and maintaining the SCADA systems at both the Water and Wastewater Treatment Plants for several years. Staff is satisfied with the work done by JM Integration. Discussion: Staff is requesting Council approve a contract amendment for an additional $13,718.24 to the contract to cover the cost of additional site visits and the cost of materials used. See Attachment 2 for the additional invoices to be covered by remaining contract funds and the proposed contract Amendment 1.This contract amendment would bring the contract total to $72,941.73. Currently, there are enough budgeted funds to cover this amendment. This will conclude the current one year contract and staff will be seeking approval for new three year contract under a separate agenda item. Recommended Action: Approve contract amendment 1 to JM Integration in the amount of $13,718.24, per actual time and materials for SCADA maintenance at the Water Treatment Plant. BUDGET AMENDMENT REQUIRED: NO CURRENT BUDGET AMOUNT: 82027111.52100: $134,704.40 PROPOSED BUDGET AMOUNT: N/A FINANCING SOURCE: N/A PREVIOUS CONTRACT/PURCHASE ORDER NO.: 2223175 COORDINATED WITH: Shelly Wagenet, Water Treatment Plant Supervisor and Sean White, Water Resources Director DIVERSITY-EQUITY INITIATIVES (DEI): N/A CLIMATE INITIATIVES (CI): 7a – Expand sustainable water practices. GENERAL PLAN ELEMENTS (GP):GP-A4 - Public Facilities, Services, and Infrastructure Element Page 82 of 625 Page 2 of 2 Page 83 of 625 ATTACHMENT 1 Page 84 of 625 Page 85 of 625 Page 86 of 625 Page 87 of 625 Page 88 of 625 Page 89 of 625 Page 90 of 625 Page 91 of 625 Page 92 of 625 Page 93 of 625 Page 94 of 625 Page 95 of 625 Page 96 of 625 Page 97 of 625 Page 98 of 625 Page 99 of 625 Page 100 of 625 Page 101 of 625 JM Integration LLC 865 Cotting Ln Ste F Vacaville, CA 95688 +1 7075147358 https://www.jmintegration.com/ Invoice BILL TO City of Ukiah Attn: ACCOUNTS PAYABLE 300 SEMINARY AVENUE UKIAH, CA 95482 SHIP TO City of Ukiah Attn: ACCOUNTS PAYABLE 300 SEMINARY AVENUE UKIAH, CA 95482 INVOICE #DATE TOTAL DUE DUE DATE TERMS ENCLOSED 23370 04/06/2024 $11,559.03 05/21/2024 Net 45 AGREEMENT NUMBER PROJECT REFERENCE 2223175 230107 DATE PRODUCT/SERVICE QTY RATE AMOUNT 03/19/2024 Site Visit See field report for details (12 of 26) 1 2,277.83 2,277.83 03/20/2024 Site Visit See field report for details (13 of 26) 1 2,277.83 2,277.83 586773 75 ft. Drywall Joint Tape 1 8.59 8.59T 479652 #6 x 1-1/4 in. Philips Bugle-Head Coarse Thread Sharp Point Drywall Screws (1 lb./Pack) 1 9.85 9.85T 6DYL6 SOLENOID VALVE WITH MANUALOPERATOR,BRAS MANUFACTURER # 8210G009MO 4 476.68 1,906.72T C3RWT472 Hammond wiring trough, 4 x 4 x 72in (HxDxL), NEMA 3R, wall mount, carbon steel, ANSI61 gray, powder coat finish, screw cover. 1 217.10 217.10T 157274 POWER-STRUT PS 500 EH 10' PGAL Shallow Strut - Elongated Holes,Steel, Pre-Galvanized, 1-5/8" x 13/16" x 10' 20 6.38 127.60T 157435 POWER-STRUT PS 200 EH 10' PGAL Deep Strut - Elongated Holes,Steel, Pre-Galvanized, 1-5/8" x 1-5/8" x 10' 20 8.41 168.20T 8747K217 Chemical-Resistant PVC Sheet, 48" x 96" x 1/2" 1 585.38 585.38T 4881K751 Thick-Wall PVC Plastic Pipe Fitting for Water, Reducer, 4 Socket-Connect Female x 2 Socket-Connect Female 3 126.52 379.56T ATTACHMENT 2 Page 102 of 625 DATE PRODUCT/SERVICE QTY RATE AMOUNT 96640A285 Black-Oxide 18-8 Stainless Steel Phillips Flat Head Screws, 82 Degree Countersink, 1/4"-20 Thread, 1/2" Long, Undercut, packs of 25 1 12.86 12.86T 96640A277 Black-Oxide 18-8 Stainless Steel Phillips Flat Head Screws, 82 Degree Countersink, 10-24 Thread, 1/2" Long, Undercut, packs of 50 1 12.26 12.26T 7880T328 Push-to-Connect Tube Fitting for Air and Water, Wye Adapter, 1/4" Tube OD x 1/4 NPT Male, Nickel-Plated 2 9.31 18.62T 4596K715 Thick-Wall Plastic Pipe Fitting for Water, Bushing Adapter, 3/4 Socket Male x 1/4 NPT Female 4 7.35 29.40T 91735A546 316 Stainless Steel Pan Head Phillips Screw, Super-Corrosion-Resistant, 1/4"-20 Thread Size, 1-1/2" Long, packs of 10 2 12.12 24.24T 5218K36 Plastic Barbed Hose Fitting for Water, Adapter, 3/4" Hose ID, 3/4 NPT Male, 125 PSI 5 2.82 14.10T 32625T49 Strut-Mount Vibration-Damping Routing Clamp with TPE Rubber Cushion, Zinc-Plated Steel, 1/4" ID 10 3.26 32.60T 214442 HUBBELL WEATHERPROOF BOX SINGLE GANG THREE 1/2 IN. OUTLETS GRAY 2 6.08 12.16T 1002426753 1-Gang Extra Duty Non-Metallic Low Profile While-In-Use Weatherproof Horizontal/Vertical Receptacle Cover and GFCI, Gray 2 42.20 84.40T 342576 9 ft. 14/3 Medium Duty Tool Replacement Cord, Black 4 19.47 77.88T 293669 3/4 in. Rigid Chase Conduit Nipple 2 3.07 6.14T 618841 3/4 in. Rigid Conduit Coupling 2 3.20 6.40T 1000053588 SpeedLoad+ 5-Piece Power Groove Countersink Drill Bit Set 1 20.76 20.76T 5233K68 Clear Masterkleer Soft PVC Plastic Tubing for Air and Water, 1/2" ID, 3/4" OD, 25 ft. Length 1 50.70 50.70T Page 103 of 625 DATE PRODUCT/SERVICE QTY RATE AMOUNT 5439K25 Firm Clear Polyurethane Rubber Tubing for Drinking Water, Clear, 3/4" ID, 1-1/16" OD, 25 ft. Length 1 287.30 287.30T 91525A141 316 Stainless Steel Washer, Oversized, 3/8" Screw Size, 0.406" ID, 1.25" OD, packs of 10 10 8.40 84.00T 91735A102 316 Stainless Steel Pan Head Phillips Screw, Super-Corrosion-Resistant, 4-40 Thread Size, 1/4" Long, Packs of 50 1 6.49 6.49T 01.SP-ASM Annual Support & Maintenance includes all Software upgrades and unlimited telephone & e-mail support for 1 year. Cost includes one time support reestablishment fee. Support Expiration Date: Sep 18, 2024 1 600.00 600.00 0003157 Appleton RB10075 Reducing Bushing, Threaded, 1" x 3/4", Steel 1 4.56 4.56T 0066773 LIQTITE 3/4 STR CONNECTOR 2 8.40 16.80T 0066774 LIQTITE 3/4 STR CONNECTOR 2 13.86 27.72T 0078795 APP RB10050 RDC BUSH STL 1 T 1 4.24 4.24T 0003170 Appleton RB7550 Reducing Bushing, Threaded, 3/4" x 1/2", Steel 1 2.78 2.78T 0089217 LIQTITE 1/2 STR CONNECTOR 2 5.73 11.46T 0066772 LIQTITE 1/2 90D CONNECTOR 2 9.37 18.74T 0157523 ARL NMLT50 1/2 STR L/T PVC FOR FLEX NONMETALLIC CONDUIT 10 3.07 30.70T 0157521 ARL NMLT9050 1/2 90D LT CONN FOR FLEX NONMETALLIC CONDUIT 10 4.85 48.50T 0078795 APP RB10050 RDC BUSH STL 1 T 1 4.24 4.24T 0158452 PST PS 1300 AS 3/4 EG UNIVCLM 20 1.75 35.00T 0158457 PST PS 1300 AS 2 EG 2 UNIVCLM 10 2.42 24.20T 1663232 MIL 48738922 HIGH VISIBILIT 1 9.15 9.15T PVPSCH802 20 4.93 98.60T Page 104 of 625 DATE PRODUCT/SERVICE QTY RATE AMOUNT SCH 80/XH PVC Pipe, 2 in, Plain, 20 ft L, Gray PVPSCH8034 SCH 80/XH PVC Pipe, 3/4 in, Plain, 20 ft L, Gray 40 1.55 62.00T PFE42 45 deg Elbow, 2 in, Socket, SCH 80/XH, PVC 6 31.51 189.06T PFET2 Tee, 2 in, Socket, SCH 80/XH, PVC 4 47.54 190.16T PFEC34 Coupling, 3/4 in, Socket, SCH 80/XH, PVC 20 9.17 183.40T PFE92 90 deg Elbow, 2 in, Socket, SCH 80/XH, PVC 2 13.34 26.68T PFE934 90 deg Elbow, 3/4 in, Socket, SCH 80/XH, PVC 20 4.78 95.60T PFEMA34 Male Adapter, 3/4 in, Socket x MNPT, SCH 80/XH, PVC 25 8.75 218.75T PFECAP2 Cap, 2 in, Socket, SCH 80/XH, PVC 2 29.58 59.16T PFEFA34 Female Adapter, 3/4 in, Socket x FNPT, SCH 80/XH, PVC 11 9.44 103.84T IPS71112PT 711™ Heavy Body Cement, 1/2 pt, Gray, For PVC 1 26.31 26.31T IPSP7012PT P70™ Primer, 1/2 pt, Purple, For PVC, CPVC 1 21.44 21.44T PVPSCH801 SCH 80/XH PVC Pipe, 1 in, Plain, 20 ft L, Gray 20 2.26 45.20T PFEC1 Coupling, 1 in, Socket, SCH 80/XH, PVC 2 9.44 18.88T 525432 Leviton C-Series Magnetic Stainless Steel 1- Gang Decora/Decora Plus/GFCI Wall Plate, Standard Size 2 2.90 5.80T 211962 3/8 in.-16 x 1-1/2 in. Galvanized Hex Bolt (15- Pack) 2 13.42 26.84T 1005226567 1/2 in. x 7 in. Parawedge Wedge Anchor (25- Pack) 1 42.84 42.84T 1005226556 3/8 in. x 5 in. Wedge Anchor (40-Pack) 1 45.44 45.44T Page 105 of 625 We appreciate your business. If you have any questions regarding this invoice contact us at (888) 536-8623 or jack.miller@jmintegration.com Our terms are due and payable 30 days from date of invoice unless otherwise noted. If payment is not received by the 30th day, a 1.5% monthly service charge (18% annually) will be charged on all accounts past due. Payment of outstanding invoices by credit card will be subject to a surcharge on the total amount charged of 2.9% SUBTOTAL 11,037.06 TAX 521.97 TOTAL 11,559.03 BALANCE DUE $11,559.03 Page 106 of 625 Page 1 of 2 Agenda Item No: 8.i. MEETING DATE/TIME: 6/5/2024 ITEM NO: 2024-280 AGENDA SUMMARY REPORT SUBJECT: Consideration of Approving a One (1) Year Extension of City of Ukiah Agreement No. 2021-184 to AP Triton LLC for Continued Consulting Services for the Ukiah Valley Fire Authority's Pre-Hospital Emergency Medical Services Program and Review of the Electric Utility's Fire Mitigation Plan in an Amount not to Exceed $60,000, and Approve Corresponding Budget Amendment. DEPARTMENT: Fire PREPARED BY: Doug Hutchison, Fire Chief PRESENTER: Doug Hutchison, Fire Chief- Ukiah Valley Fire Authority ATTACHMENTS: 1. Ukiah Valley - extension 05.01.24 to 04.30 2. Original Agreement and First Extention Summary: Council will consider approving a one (1) year extension to AP Triton for consulting services for the Ukiah Valley Fire Authority's Pre-Hospital Emergency Medical Services (PHEMS) and review of the Electric Uitilty's Fire Mitigation Plan, for an amount not to exceed $60,000.00, and approve corresponding budget amendment. Background: The Ukiah Valley Fire Authority has utilized the expertise of AP Triton for consultation on a wide range of issues surrounding the Fire Authority's provision of Pre-Hospital Emergency Medical Services for several years. Their subject matter experts (SMEs) have vast experience regarding fire services, PHEMS, master, and strategic planning. Discussion: The Fire Authority would like to extend the current agreement, COU 2021-184, for an additional year as the Fire Authority, the City, and the County continue to work through the process of potentially establishing a Joint Powers Agreement (JPA) for provision of Pre-Hospital Emergency Medical Services (PHEMS), and Emergency Ambulance Transport in Inland Mendocino County. Additionally, with this extension, The Fire Authority is bringing AP Triton's SMEs in to review the Electric Utility's Fire Mitigation Plan(s) at the request of the City of Ukiah's Electric Utility. AP Triton has been providing consulting services to the Fire Authority since 2019, and their continued expertise will be crucial in crafting a plan that is beneficial to the entire community while at the same time protecting the signatory agencies' rights and obligations. The proposed extension for May 2024 to April 2025 is provided as Attachment 1. For reference, our original agreement with AP Triton, COU 2021-184, and first extension is Attachment 2. A budget amendment is being requested to cover these funds. Recommended Action: Approve a one (1) year extension of COU Agreement No. 2121-184 with AP Triton for an amount not to exceed $60,000.00, and approve corresponding budget amendment. BUDGET AMENDMENT REQUIRED: Yes CURRENT BUDGET AMOUNT: 71021100.52100: $0; 71021110.52100: $0; 10521210.52100: $0 Page 107 of 625 Page 2 of 2 PROPOSED BUDGET AMOUNT: 71021100.52100: $27,348; 71021110.52100: $24,000; 10521210.52100: $12,000 FINANCING SOURCE: N/A PREVIOUS CONTRACT/PURCHASE ORDER NO.: COU 2021-184 COORDINATED WITH: Doug Hutchison, Fire Chief- Ukiah Valley Fire Authority DIVERSITY-EQUITY INITIATIVES (DEI): Goal 5 – Instill diversity, equity, and inclusion as essential core elements of policy-making, accountability, and delivery of City services. CLIMATE INITIATIVES (CI): 10a – Protect from dangerous emission by preventing fires. GENERAL PLAN ELEMENTS (GP): GP-A6 - Safety Element Page 108 of 625 1309 Coffeen Avenue, Suite 3178 • Sheridan, WY 82801 • 833.251.5824 • www.aptriton.com May 25, 2024 Sage Sangiacomo, City Manager Doug Hutchison, Fire Chief City of Ukiah / Ukiah Valley Fire Authority 300 Seminary Avenue Ukiah, CA 95482-5400 SUBJECT: Agreement for consulting services for PHEMS for Ukiah Valley Fire Authority Dear Mr. Sangiacomo and Chief Hutchison: The professional services agreement between AP Triton and the City of Ukiah (COU No. 2021-184), which was entered into effective May 1, 2021, and has been extended by mutual agreement to April 30, 2024. Both parties have expressed interest in extending the current professional services agreement for a period of twelve months, and including the review of the fire mitigation plan for the City’s Electric Department to the Scope of Services (Attachment 1). There are no changes needed to any other sections in the current agreement, including Attachment 2. Therefore, by way of this letter, parties agree to: • Extend the current professional services agreement for one year, May 1, 2024 through April 30, 2025. • Add “Review of City of Ukiah Electric Department’s Fire Mitigation Plan” to the Scope of Services (Attachment 1). This letter serves as a formal amendment of the agreement once signed by both parties. ___________________________ __________________________ Sage Sangiacomo Date City Manager ___________________________ ___________________________ Kurt P. Henke Date Principal / Managing Partner Page 109 of 625 Page 110 of 625 Page 111 of 625 Page 112 of 625 Page 113 of 625 Page 114 of 625 Page 115 of 625 Page 116 of 625 Page 117 of 625 Page 118 of 625 Page 119 of 625 COU 202 l -l 84-A2 1309 Coffeen Avenue, Suite 3178 • Sheridan, WY 82801 • 833.251.5824 • www.aptriton.com April 17, 2023 Sage Sangiacomo, City Manager Doug Hutchison, Fire Chief City of Ukiah/ Ukiah Valley Fire Authority 300 Seminary Avenue Ukiah, CA 95482-5400 SUBJECT: Agreement for consulting services for PHEMS for Ukiah Valley Fire Authority Dear Mr. Sangiacomo and Chief Hutchison: The professional services agreement between AP Triton and the City of Ukiah (GOU No. 2021-184 ), which was entered into effective May 1, 2021, and has been extended by mutual agreement to April 30, 2023. Both parties have expressed interest in extending the current professional services agreement for one year. Furthermore, there are no changes needed to any sections in the current agreement, including Exhibits A and B. Therefore, by way of this letter, parties agree to: •Extend the current professional services agreement for one year, May 1, 2023 through April 30, 2024. This letter serves as a formal extension of the agreement once signed by both parties. Sage Sangiacomo City Manager Kurt P. Henke Principal / Managing Partner Julll,2023 Date Date Page 120 of 625 Signature: Email: Signature: Email: Signature: Email: mhorger@cityofukiah.com Darcy Vaughn (Jul 10, 2023 11:09 CDT) Darcy Vaughn dvaughn@cityofukiah.onmicrosoft.com smannion@cityofukiah.com Page 121 of 625 CONSTRUTION PROJECT UPDATE City of Ukiah June 5, 2024 Page 122 of 625 •Recycled Water Phase 4 •Streetscape Phase 2 •Urban Core Street and Utility Project •Screw Press and SAF Page 123 of 625 •Distribution System •Waste Waster Treatment Plant •Water Treatment Plant Page 124 of 625 •Distribution System – will be trench paving from Todd Grove Area to Brush Street. Crews are aware of the Graduation Ceremonies at the end of Page 125 of 625 •Sludge Lagoon has been eliminated and the new pond is getting ready for construction. Page 126 of 625 •Water Treatment Plant Tank should be done in August. Significantly ahead of schedule Page 127 of 625 •Ready for Pavement tomorrow morning first lift will go down tomorrow. Page 128 of 625 •Finishing the structural section and Pave early next week. Page 129 of 625 •Sewer Line replacement on Main Street. •Taking the opportunity when school is out to move to areas impacted by school traffic. Page 130 of 625 Page 131 of 625 Page 132 of 625 Page 1 of 2 Agenda Item No: 12.a. MEETING DATE/TIME: 6/5/2024 ITEM NO: 2024-237 AGENDA SUMMARY REPORT SUBJECT: Conduct a Public Hearing and Receive the Measure P Oversight Board Report and Findings for 2021 and 2022 Per Resolution 2014-28. DEPARTMENT: Police PREPARED BY: Cedric Crook, Police Chief PRESENTER: Doug Hutchison, Fire Chief ATTACHMENTS: 1. Measure P Financial Report, FYs 2021-2022 Summary: During the summer of 2014, the Ukiah City Council approved Resolution 2014-28 establishing a spending plan for Public Safety and the creation of an Oversight Board to make reports on the public safety plan. In April 2024, the City Council selected the Oversight Board, which has now met and reviewed the Measure P Annual Financial Report. Citizen advisement: A notice has been published in the Ukiah Daily Journal no less than 10 days prior to the Public Hearing, placed in the Civic Center Public Binder and available for public review on the City's website at https://cityofukiah.com/notices-and-bulletins/ under the Public Notices tab. Background: During the summer of 2014, the City of Ukiah began the effort to renew Measure S, a 1/2 cent sales tax. During this process, the City Council unanimously approved Resolution 2014-28 (included in Attachment 1), which established an expenditure plan for public safety and an Oversight Board to make periodic reports on the performance of the public safety spending plan. The Ukiah City Council also unanimously adopted Resolution 2014-29, which was placed on the November 2014 regular municipal election ballot, calling for the extension of the one-half percent general sales tax without a sunset clause. In November 2014, 76% of Ukiah's participating voters approved Measure P. In April 2024, the Ukiah City Council selected and appointed a Measure P Oversight Board to participate in the process and conduct the review for Fiscal Years (FY) 2021 and 2022. It should be noted that per the Council's direction, this same panel will also be used for the FY 23 and FY 24 Oversight Board due to the close time in proximity that it will be held. The selected members included Anthony Selvitella (representing Ukiah Valley Fire Authority), Max Brazill (representing Ukiah Police) and three at-large members; Scott Cratty, Stephanie Dunken, and Troyle Tognoli. The Measure P Oversight Committee met on April 29, 2024, and reviewed and discussed the City's Measure P Annual Financial Report (Attachment 1). Discussion: At the April 29, 2024, Measure P Oversight Board meeting, the committee members met, along with the City of Ukiah representatives, City Clerk, Kristine Lawler; City Finance Director, Dan Buffalo; Ukiah Valey Fire Authority Chief, Doug Hutchison; and City Police Chief, Cedric Crook. To begin the process, City Clerk Lawler issued the Oath of Office to the committee members. Finance Director Dan Buffalo reviewed the City's Annual Measure P Financial Reports for FY 2021 and FY 2022, and the Oversight members asked questions concerning the Public Safety budgets and overall staffing needs of both Police and Fire. The committee asked for additional data, which was subsequently provided to them. Page 133 of 625 Page 2 of 2 The committee voted unanimously to submit to the City Council the Measure P Financial Report as presented in Attachment 1, outlining what funds were spent in alignment with Measure P expenditure plan incorporated in the resolution for FY 2021 and FY 2022, which includes staffing levels, and the historical expenditure of funds to support public safety. Recommended Action: Hold a Public Hearing and receive the Measure P Annual Finance Report. BUDGET AMENDMENT REQUIRED: N/A CURRENT BUDGET AMOUNT: N/A PROPOSED BUDGET AMOUNT: N/A FINANCING SOURCE: N/A PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A COORDINATED WITH: Dan Buffalo, Finance Director, Doug Hutchison, Fire Chief; Cedric Crook, Police Chief DIVERSITY-EQUITY INITIATIVES (DEI): N/A CLIMATE INITIATIVES (CI): N/A GENERAL PLAN ELEMENTS (GP): GP-A6 - Safety Element Page 134 of 625 Measure P Oversight Committee Fiscal Compliance Report Fiscal Years 2021 and 2022 Attachment 1 Page 135 of 625 RESOLUTION NO. 2014-28 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH ESTABLISHING AN EXPENDITURE PLAN FOR PUBLIC SAFETY AND AN OVERSIGHT BOARD TO MAKE PERIODIC REPORTS ON THE PERFORMANCE OF THE EXPENDITURE PLAN WHEREAS: 1. The City of Ukiah is 47 square miles in size, but is surrounded by additional urban areas and residential subdivisions within an unincorporated portion of Mendocino County. The Ukiah Valley is the most populous portion of Mendocino County, containing, at least, 2/3 of the total county population; and 2. The California Department of Finance estimates the population of the City of Ukiah ("City") Ias of January 1, 2004, at 15,907 people and 16,185 as of January 1, 2014; and 3. Ukiah is the County Seat for Mendocino County and a commercial center for Mendocino County, Lake County, Southern Humboldt County and Northern Sonoma County; and I4. As such during business hours, the City population swells to perhaps as many as 40,000 people, including people who work, shop and receive services in Ukiah; and 5. Ukiah also is located on U.S. Highway 101, which is the major north-south highway west of I Interstate Highway 5, and links southem California to Northem California and Oregon; and 6. Consequently, a small city with a population of 15,907 people in 2004 and 16,185 in 2014 must provide law enforcement, fire protection and emergency medical services to a day time population of 40,000, and respond to emergencies within the City, on U.S. Highway 101, and on a mutual aid basis within the larger Ukiah Valley; and 7. Public safety services are a general fund obligation of the City, which receives revenues from ad valorem property taxes, sales taxes and vehicle license fees. The City receives only 1% of the gross receipts from taxable retail sales within the City and less than 10% of the property taxes collected from real property located within the City; and 8. While population within the Ukiah Valley and City of Ukiah has grown over the last 30 years, calls for police services have also grown significantly. Calls for police services has increased from around 2500 calls in 1969 to over 25,000 in 2014, or by 1000%. Calis for service have increased in virtually every category, including assaults with weapons, burglary, thefts and shoplifting, drugs, sexual assaults and domestic violence; and 9. In contrast, between the years 1989 and 2003, the number of sworn officers in the Ukiah Police Department has remained constant at 28 officers; and 10. Calls for fire services have also grown. Between 1986 and 2012, fire calls increased 61% from 1.353 in 1986 to 3,277 in 2012; and 11. In 1988, the Ukiah Valley Fire District contracted with the City of Ukiah to provide fire services. The combined fre department had 15 firefighters; and 12. In 1988, the Ukiah Valley Fire District and City of Ukiah fire departments elected to I independently provide fire services to their communities. Over the next 20 years, City of Ukiah Fire Department continued to provide at least 15 firefighter staffing; and 13. In 2003, due to the State of California's budget deficit, the City's general fund revenues were decreased significantly; and Attachment 1 Page 136 of 625 14. As a result, the City was faced with substantial deficits for fiscal years 2004-2005, which required lay-offs or other reductions in expenditures for public safety services in the City; and 15. These budget deficits lead to deferment of equipment replacements, including fire engines, the City's ladder truck and police patrol cars; and 16. To address the significant demands of an increased public safety workload and provide funding for necessary equipment, in June of 2005, the Citizens of Ukiah passed by a majority vote, Measure S, a '/z cent general sales tax measure (" Measure S Sales Tax"), and Measure T, an accompanying advisory measure, which said that the first priority for additional sales tax funds should be support of essential public safety services; and 17. Measure S provided funding that has been used to increase the Police Department staffing from 28 sworn officers to 32 sworn officers. The 4 additional officers (one per work shift) were added to address workload increases and decrease response times; and 18. Measure S allowed the Fire Department to replace aging fire equipment, including the City's essential ladder truck, and other fire vehicles, and maintain a staff of at least 15 firefighters, with at least 4 firefighters on duty per shift for emergency services; and 19. In 2008, the Nation, State of California and the City of Ukiah, experienced a recession which significantly reduced city revenues from sales taxes, including revenues received from Measure S. Due to these budget deficits, the City's general fund revenues were significantly decreased; and 20. This unanticipated nation-wide recession forced the City of Ukiah to eliminate open positions, layoff personnel and reduce general fund budgets; and 21. Over the last six years, every employee in the City of Ukiah has had a 5% reduction in pay, and absorbed increases to their health insurance costs, in addition to various unpaid furloughs and reduced work hours which were made necessary by significantly reduced sales and property tax revenues ; and 22. The City of Ukiah fully complied with the PERS retirement cost reductions, reducing retirements costs for new employees; and 23. The Police Department was reduced over a two year period from 32 sworn officers to 30 sworn, then 26 sworn officers, because of the 2008 recession and reduction in General Fund revenues and Measure S revenues; and 24. The Fire Department operated ambulance service was eliminated as an additional measure to economize in response to the 2008 recession and reduction in Measure S Sales Tax and General Fund revenues, because the cost of the ambulance service exceeded the limited compensation from reduced Medi-Cal and Medi-Care reimbursements; and 25. As the economy improved, and General Fund revenues and Measure S Sales Tax revenues have been restored to the levels prevailing before the 2008 recession, the City of Ukiah has worked to improve public safety services to the Ukiah community; and 26. For a two year period commencing January 1, 2014 and ending on December 31, 2015, the City of Ukiah and the Ukiah Valley Fire District have entered a contract to provide fire services to the entire Ukiah Valley and City of Ukiah; and Attachment 1 Page 137 of 625 27. This agreement has increased the available on-duty firefighting staff to 18 firefighters, (11- City paid personnel, 6-District personnel, and shared Fire Chief ) a combined two- department volunteer firefighter force, with an increased firefighter capacity to at least 6 firefighters on-duty each day for firefighting and Paramedic medical services; and 28. The City Council has reauthorized the Police Department to increase staffing back to 32 sworn officers. The additional officers (which allow for an extra officer per work shift) were added to address workload increases and decreased response times; and 29. Unlike the City's 1% share of the current 825% statewide sales tax, all sales taxes produced by Measure S must remain in the City of Ukiah. These taxes cannot be taken away by the State of California. Although enacted as a general tax which can lawfully be used for any municipal purpose, the City Council has and by this resolution will continue to place the Measure S Sales Tax revenue in a designated account within its budget and financial statements so that its use for public safety services can be reviewed, audited and accounted for; and 30. In addition, it is the intent of this resolution to commit the City to maintain the amount of general fund revenues supporting public safety at or above current levels. This resolution also commits the City to maintain the current level of public safety services, including a minimum of 32 sworn police officer, and the level of fire prevention and protective services commensurate with the City of Ukiah's portion of any City and District contractual agreement forjoint fire, paramedic and fire prevention operations; and 31. Measure S will sunset in September of 2015. Without the continuation of Measure S Sales Tax revenue, the City of Ukiah could not maintain current Police and Fire services. Without Measure S Sales Tax revenues, the City of Ukiah would be forced to reduce or eliminate some or all of these essential public safety services. NOW, THEREFORE, BE IT RESOLVED AS FOLLOWS: 1. EXPENDITURE PLAN: While the revenue received by the City from Measure S Sales Tax is unrestricted general fund revenue, by this resolution, the City Council commits to using these revenues to provide public safety services. "Public safety services" means law enforcement and crime prevention services provided by the Ukiah Police Department, and fire protection and prevention and emergency medical services provided by the Ukiah Fire Department, by contract with the Ukiah Valley Fire Protection District or any other arrangement approved by the City Council. These taxes may be used to pay for such public safety services expenses as the training and salaries, including overtime and specialty pay, and fringe benefits, of public safety officers and support staff working in the Police Department and of firefighters, emergency medical technicians and support staff providing fire prevention and protection services to the City. These funds may also be used for operating expenses, and the purchase of vehicles, equipment and supplies, and capital improvements used exclusively for Public safety services. A. Accountinq for Public Safetv Services Revenue. In each fiscal year commencing with the 2014-2015 fiscal year, for purposes of accounting for the use of these revenues, the City shall continue to credit to an account or fund in the City's budget and financial records, to be designated by the Finance Director, all of the following: (1) Measure S Sales Tax revenue; and (2) "Public Safety Revenue" which is the revenue produced by the Police and Fire Departments. 3 Attachment 1 Page 138 of 625 B. Minimum level of Public Safetv Services. The City shall maintain a minimum level of public safety services, but nothing in this resolution prevents the City Council from establishing a higher level of public safety services, reorganizing or changing the method of providing public safety services or reducing staffing for public safety where required by financial necessity resulting from circumstances beyond the control of the City, such as a prolonged recession like the one experienced in 2008 or other prolonged and substantial reduction in general fund revenues. The minimum level of public safety services shall be the level of such services available in the City in the 2014-15 fiscal year, including the following: (1) thirty-two 32) full-time peace officers as defined in Penal Code Section 7 and Title 3, Part 2, Chapter 4.5 commencing with Section 830), and the level of fire prevention and protective services commensurate with the City of Ukiah's portion of any City and District contractual agreement for joint fire, paramedic, and fire prevention operations . 2. OVERSIGHT COMMITTEE. Every two years after the Effective Date of Ordinance No. 1149, extending the Measure S sales tax, the City Council shall appoint five people to an Oversight Committee" the only function of which shall be to review the City's budget for public safety services and the expenditure of the revenues so budgeted. The persons appointed to the Oversight Committee should represent a broad range of interests in the City, including such interests as business owners, ethnic minorities, (1) Ukiah City firefighter, (1) Ukiah City peace officer, homeowners and tenants. The City Manager shall provide the Oversight Committee with any information it requests which is not exempt from disclosure under the California Public Records Act and shall assist it in organizing and analyzing the information so provided. The Oversight Committee must prepare a written report which shall be presented to the City Council at a noticed public hearing and which shall be available to the general public for not less than 10 calendar days prior to the scheduled hearing date. The report shall contain an analysis of the level and types of service provided by the City's police department and fire department or other arrangement approved by the City Council, the revenues and expenditures of the designated fund or account. It shall also make recommendations concerning the future use of these funds and levels and types of service. The Oversight Committee shall dissolve after it files its report with the City Council, until a new Oversight Committee is appointed for the next two year review. 3. ACCOUNTING FOR MEASURE S SALES TAX REVENUE. All Measure S Sales Tax revenues and all interest on said revenues shall be credited to the designated fund or account and shall be designated for use in accordance with this Resolution. PASSED AND ADOPTED ON JUNE 24, 2014, BY THE FOLLOWING ROLL CALL VOTE: AYES: Councilmembers Scalmanini, Crane, Thomas, Landis, and Mayor Baldwin NOES: None ABSENT: None ABSTAIN: None Philip E. Idwin, Mayor ATTEST: s. i _ G , - Kristine Lawler, City Clerk 4 Attachment 1 Page 139 of 625 Measure P Measure P, passed by a simple majority (50 percent plus 1) of Ukiah voters in November of 2014, is a general (unrestricted) transaction and use tax. A general, unrestricted tax is one that can be used to fund any program, function, service, or project at the discretion of the City Council. It is not a special, restricted tax, which would require approval of two-thirds of the voting public. It continued a sun-set transaction and use tax, known as Measure S (2005), accompanied by an advisory Measure T (2005). Measure P, however, was passed with no advisory measure. The purpose of Measure P is to augment public safety expenditures to provide a higher level of police and fire service to the community. Amounts collected from the tax are to be used in addition to the commitment of the General Fund and not in replacement of. The following graph demonstrates how the past revenue measure (S) and now Measure P have been employed with relation to the General Fund. - 2,000,000 4,000,000 6,000,000 8,000,000 10,000,000 12,000,000 14,000,000 16,000,000 2014-15 2015-16 2016-17 2017-18 2018-19 2019-20 2020-21 2021-22 Measure S/P Over Time Revenue to Expenditures Fiscal Years 2015 to 2022 Police expenditures Fire expenditures Measure S/P revenue General revenues Attachment 1 Page 140 of 625 Fiscal Year 2021 2014-15 2020-21 Variance with Baseline Actual Baseline REVENUES Measure P $ 2,465,521 $ 3,858,985 $ 1,393,464 Public safety revenues: Police 1,001,861 296,441 (705,420) Fire 37,235 196,930 159,695 Prop 172 53,471 102,251 48,780 General revenues (general fund)7,922,006 9,100,101 1,178,095 Total revenues 11,480,094 13,554,708 2,074,614 EXPENDITURES Current: Police 8,709,693 9,308,866 (599,173) Fire 2,553,407 4,166,491 (1,613,084) Total current 11,263,100 13,475,357 (2,212,257) Capital outlay: Police 186,594 55,999 130,595 Fire 30,400 23,352 7,048 Total capital outlay 216,994 79,351 137,643 Total expenditures 11,480,094 13,554,708 (2,074,614) Excess (deficiency) of revenues over expenditures $-$- $- PERSONNEL Police: Sworn 32 27 (5) Miscellaneous 18 17 (1) Total police 50 44 (6) Fire: City 11 18 7 UVSD 6 - (6) Total fire 17 18 1 Notes: 1) Excludes parking enforcement expenditures and associated revenue. 2) Excludes dispatch service revenue, except for general fund contributions. 3) Includes a temporary reduction in budgeted officers and an increase to the number of CSO positions, an interim measure to meet work demands due to the number of sworn officer vacancies. 4) Does not include Emergency Management services, which are included in Public Safety on the Statement of Revenues, Expenditures, and Changes in Fund Balance. City of Ukiah Measure P Schedule of Revenues, Expenditures, and Changes in Fund Balances – Baseline to Current Actual For the Year Ended June 30, 2021 Attachment 1 Page 141 of 625 Fiscal Year 2022 2014-15 2021-22 Variance with Baseline Actual Baseline REVENUES Measure P $ 2,465,521 $ 3,623,593 $ 1,158,072 Public safety revenues: Police 1,001,861 663,099 (338,762) Fire 37,235 1,665,636 1,628,401 Prop 172 53,471 161,965 108,494 General revenues (general fund)7,922,006 8,713,810 791,804 Total revenues 11,480,094 14,828,104 3,348,010 EXPENDITURES Current: Police 8,709,693 8,917,751 (208,058) Fire4 2,553,407 5,761,443 (3,208,036) Total current 11,263,100 14,679,195 (3,416,095) Capital outlay: Police 186,594 117,509 69,085 Fire 30,400 31,400 (1,000) Total capital outlay 216,994 148,909 68,085 Total expenditures 11,480,094 14,828,104 (3,348,010) Excess (deficiency) of revenues over expenditures $- $- $- PERSONNEL Police: Sworn 32 27 (5) Miscellaneous 18 18 (0) Total police 50 45 (5) Fire: City 11 21 10 Ambulance/Misc - 7 7 UVSD 6 - (6) Total fire 17 28 11 Notes: 1) Excludes parking enforcement expenditures and associated revenue. 2) Excludes dispatch service revenue, except for general fund contributions. 4) Beginning fiscal year 2021-22 the City changed its accounting of the UVFD and City shared cost. The District's contribution to personal and other operating expenditures are not recognized as revenues to the City. Conversely, the City's expenditures related to fire services now include those amounts previously reported as expenditures of UVFD. 3) Does not include Emergency Management services, which are included in Public Safety on the Statement of Revenues, Expenditures, and Changes in Fund Balance. City of Ukiah Measure P Schedule of Revenues, Expenditures, and Changes in Fund Balances – Baseline to Current Actual For the Year Ended June 30, 2022 Attachment 1 Page 142 of 625 Page 1 of 3 Agenda Item No: 12.b. MEETING DATE/TIME: 6/5/2024 ITEM NO: 2024-262 AGENDA SUMMARY REPORT SUBJECT: Conduct a Public Hearing to Receive Public Comment; Discuss Final Grantee Performance Under State Community Development Block Grant 20-CDBG-12052; Adopt Resolution Confirming Project Closeout and Reimbursement of Grant Expenses from the California Department of Housing and Community Development; and Approve any Corresponding Budget Amendments Required as part of the Grant Closeout Process. DEPARTMENT: Community Development PREPARED BY: Jim Robbins, Housing and Grants Manager, Jason Benson, Senior Civil Engineer PRESENTER: Jim Robbins, Housing and Grants Manager; Jason Benson, Senior Civil Engineer ATTACHMENTS: 1. Resolution_2020-43 2. Standard_Agreement_20-CDBG-12052 3. Orr Street Bridge Feasibility Study_Final_with Appendix 4. Land_Survey_Results_on_TopoMap_Property_Lines_Utilities 5. Resolution - Close-20-CDBG-12052 6. 12b Correspondence Received - Councilmember Susan Sher Summary: Council is requested to conduct a public hearing to receive a report from Staff on performance and accomplishments from State Community Development Block Grant #20-CDBG-1252; receive public comment related to the City's performance on this grant project; pass a Resolution acknowledging project accomplishments and confirming activity completion; and approve any corresponding budget amendments required as part of the grant closeout process. Background: On August 5, 2020, the Ukiah City Council adopted Resolution No. 2020-43 (Attachment 1) authorizing the submittal of a State Community Development Block Grant (CDBG) application in response to the 2020 CDBG Notice of Funding Availability (NOFA) issued by the State Department of Housing and Community Development (HCD). The authorizing Resolution for the application included a Transportation Corridor Study and Plan for Orr Street Bridge (the subject project), a Microenterprise Technical Assistance Program, a Business Assistance Program, and a Design and Feasibility Study for ADA Improvements at 501 S. State Street, all of which were funded through separate standard agreements in 2021. The City was awarded $150,000 in State CDBG funds for the subject project and executed Standard Agreement 20-CDBG- 12052 on June 7, 2021 (Attachment 2). The City has received the final bridge and corridor study for the subject project. In order to complete closeout requirements related to the grant, and to remain eligible to receive funding for similar activities in the future, the City is required to present a report on accomplishments and performance related to 20-CDBG-12052, conduct a public hearing to receive public comment, and pass a Resolution acknowledging accomplishments, confirming activity completion, and confirming receipt of grant reimbursement funds from the State. Discussion: City Staff implemented the Orr Street Bridge and Corridor Study with assistance from a procured contractor, GHD Inc. GHD has completed the study, and it has been reviewed and approved by the City of Ukiah Engineering Division (Attachments 3 and 4). Page 143 of 625 Page 2 of 3 The Orr Street Bridge and Corridor Study, initiated by the City of Ukiah and conducted by GHD Inc., evaluated multiple options for replacing the Orr Street Bridge and upgrading the surrounding roadway to a complete street design. Funded by a Community Development Block Grant, the study addressed the deteriorating conditions of the bridge, closed to vehicle traffic since 2009, and aimed to enhance walkability, bike access, and overall connectivity within the local community. Various design alternatives were considered, including two-lane and single-lane bridge configurations, bike and pedestrian-only bridges, and options for emergency vehicle access. The study involved environmental evaluations, hydraulic studies, preliminary structural planning, and cost estimates. Three of the five proposed bridge alternatives were brought to the public and neighborhood groups for consideration during public meetings held in April and August 2022. The findings from these engagements and consultations have identified options that will inform the subsequent phases of the project, including preliminary design, environmental clearance, final design, and construction. The study provides information and analysis that will help to inform future policy and infrastructure considerations. In addition, the completion of study will improve the City's ability to compete for future infrastructure grants for the corridor. The alternative and/or combination of alternatives that might be ultimately chosen for this corridor will be a matter of consideration at future City Council meeting(s). The reconstruction contract for the Orr Street Bridge has been awarded and scheduled for early summer 2024. The total amount of 20-CDBG-12052 funds expended for the project was $150,000, representing an expenditure rate of 100% of total available grant funds. The total project cost was $152,075.86, with $2,075.86, or 1.4%, covered by other City funds as an informal match. No City of Ukiah CDBG Program Income funds were used for this project. Staff recommends Council receive this report, conduct a public hearing to receive public comment on the City’s performance related to 20-CDBG-12052, and adopt a Resolution acknowledging accomplishments, confirming activity completion, and confirming receipt of grant reimbursement funds from the State (Attachment 5). Recommended Action: 1) Receive report from Staff on final performance related to State Community Development Block Grant 20-CDBG-12052; 2) conduct a public hearing to receive public comment; 3) adopt a Resolution acknowledging accomplishments, confirming activity completion, and confirming receipt of grant reimbursement funds from the State; and 4) approve any corresponding budget amendments required as part of the grant closeout process. BUDGET AMENDMENT REQUIRED: N/A CURRENT BUDGET AMOUNT: $150,000 PROPOSED BUDGET AMOUNT: N/A FINANCING SOURCE: State CDBG Grant 20-CDBG-12052 PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A COORDINATED WITH: Jason Benson, Senior Engineer; Tim Eriksen, Public Works Director; Craig Schlatter, Community Development Director DIVERSITY-EQUITY INITIATIVES (DEI): Goal 5 – Instill diversity, equity, and inclusion as essential core elements of policy-making, accountability, and delivery of City services. CLIMATE INITIATIVES (CI): N/A GENERAL PLAN ELEMENTS (GP): N/A Page 144 of 625 Page 3 of 3 Page 145 of 625 RESOLUTION NO. 2020-43 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH APPROVING AN APPLICATION FOR FUNDING AND THE EXECUTION OF A GRANT AGREEMENT AND ANY AMENDMENTS THERETO FROM THE 2019-2020 FUNDING YEAR OF THE STATE CDBG PROGRAM BE IT RESOLVED by the City Council of the City of Ukiah as follows: SECTION 1: The City Council has reviewed and hereby approves the submission to the State of California of one or more application(s) in the aggregate amount, of not to exceed $850,500, for the following CDBG activities, pursuant to the January 2020 CDBG NOFA: City of Ukiah Microenterprise Technical Assistance Program 140,000 General Administration — Microenterprise Technical Assistance Program 10,500 City of Ukiah Business Assistance Program 431,000 Activity Delivery— Business Assistance Program 34,000 General Administration — Business Assistance Program 35,000 Orr Street Bridge and Transportation Corridor Study and Plan 150,000 Design and Feasibility Study for ADA Improvements at City of Ukiah Municipal Services Facility Located at 501 South State Street 50,000 Total Grant Amount 850, 500 SECTION 2: The City hereby approves the use of Program Income in an amount not to exceed $140,000 for the City of Ukiah Business Assistance Program described in Section 1. SECTION 3: The City acknowledges compliance with all state and federal public participation requirements in the development of its applications. SECTION 4: The City hereby authorizes and directs City Manager to execute and deliver all applications and act on the City's behalf in all matters pertaining to all such applications. SECTION 5: If an application is approved, the City Manager is authorized to enter into, execute and deliver the grant agreement (i.e., Standard Agreement) and any and all subsequent amendments thereto with the State of California for the purposes of the grant. SECTION 6: If an application is approved, City Manager is authorized to sign and submit Funds Requests and all required reporting forms and other documentation as may be required by the State of California from time to time in connection with the grant. Page 1 of 2 ATTACHMENT 1 Page 146 of 625 PASSED AND ADOPTED at a regular meeting of the City Council of the City of Ukiah held on August 5, 2020 by the following vote: AYES: Councilmembers Mulheren, Brown, Scalmanini, Orozco, and Mayor Crane NOES: None ABSTAIN: None ABSENT: None r r Douglas F:,°Crane, Mayor Ukiah City Council STATE OF CALIFORNIA City of Ukiah ATTEST: I, Kristine Lawler, City Clerk of the City of Ukiah, State of California, hereby certify the above and foregoing to be a full, true and correct copy of a resolution adopted by said City Council on this 5th day of Au ust, 2020. Kristine Lawler, City Clerk of the City of Ukiah of the State of California Name and Title Page 2 of 2 Page 147 of 625 ATTACHMENT 2 Page 148 of 625 Shaun Singh Contracts ManagerBusiness & Contracts Services Branch 6/7/2021 Page 149 of 625 STATE OF CALIFORNIA - BUSINESS, CONSUMER SERVICES AND HOUSING AGENCY GAVIN NEWSOM, Governor DEPARTMENT OF HOUSING AND COMMUNITY DEVELOPMENT ADMINISTRATION AND MANAGEMENT DIVISION Business & Contract Services Branch 2020 W. El Camino Avenue, Suite 130, 95833 P. O. Box 952054 Sacramento, CA 94252-2054 (916) 263-6872 www.hcd.ca.gov Sage Sangiacomo, City Manager City of Ukiah 300 Seminary Avenue Ukiah, CA 95482 Dear Sage Sangiacomo, RE: City of Ukiah Contract No.: 20-CDBG-12052 Congratulations on your Community Development Block Grant (CDBG) Program Award. You have received your CDBG Standard Agreement, Exhibits A through E, in the Grants Network System: A. Standard Agreement (STD 213 and Exhibits A thru E) STD 213 - Cover page Exhibit A - Authority, Purpose and Scope of Work Exhibit B - Budget Detail and Payment Provisions Exhibit C - State of California General Terms and Conditions - GTC 04/2017 Exhibit C is now incorporated by reference; please see the STD 213 for additional information. Exhibit D – CDBG Program Terms and Conditions Exhibit E – Program Application B. For expeditious handling, please review the STD 213, sign and upload it into the Grants Network System. Do not mail or email the signed STD 213. Please follow the instructions below: 1. Review the entire Standard Agreement thoroughly and, if necessary, discuss the requirements with your legal and financial advisors. 2. The person or persons authorized by the Resolution(s), must provide an original signature, printed name, title and date, using blue ink, on the lower left-hand section entitled "Contractor" on the STD 213 and/or on page 2 of the STD 213, if applicable. Page 150 of 625 City of Ukiah 20-CDBG-12052 Page 2 3. Print and upload the signed STD 213 into the Grants Network System within 30 days from the date of this letter. 4. Note: If the resolution did not authorize a designated official to sign the STD 213 and amendments thereto, your governing body must adopt a resolution authorizing a designated official(s) to sign the STD 213 and any subsequent amendments. If the authorized designee as reflected in the resolution, the awarded NOFA amount or your entity status has changed, you are required to provide, to the Department, a new resolution consistent with the terms of the NOFA award and adopted by your Board. 6. Maintain a complete electronic version of the STD 213 and Exhibits A through E for your pending file. Note: The Standard Agreement is not effective until it is signed by the Awardee's designated official and the Department. The Department reserves the right to cancel any pending Standard Agreement in its entirety if not returned within the required 30-day period. Please contact Connie Mallavia, CDBG Program Manager, Federal Programs Branch, at (916) 263-2711 or email Connie.Mallavia@hcd.ca.gov, if you have any questions regarding the Standard Agreement or the provisions therein. Sincerely, LaTasha Jackson Contracts Analyst cc: Janice Waddell, Branch Chief, Federal Programs Branch Page 151 of 625 City of Ukiah 20-CDBG-12052 Page 1 of 7 EXHIBIT A Program Name: Community Development Block Grant (CDBG) NOFA Date: 01/21/2020; Amended: 04/03/2020, and 06/19/2020 Approved Date: 07/02/2020 Prep. Date: 12/15/2020 AUTHORITY, PURPOSE AND SCOPE OF WORK 1. Authority & Purpose This Standard Agreement (hereinafter "Agreement") will provide official notification of the conditional reservation of funds under the State of California's administration of the federal Community Development Block Grant Program for non-entitlement jurisdictions (hereinafter, "CDBG" or the “Program") by the Department of Housing and Community Development (hereinafter the "Department") pursuant to the provisions of 42 U.S. Code (U.S.C.) 5301, et seq., 24 Code of Federal Regulations (CFR) Part 570, Subpart l , California Health and Safety Code Section 50825, et seq., and the California State CDBG Program Guidelines in effect as of October 15, 2019, all as may be amended from time to time. The Program is listed in the Catalog of Federal Domestic Assistance as 14.228 - CDBG -Community Development Block Grant Program. In accepting this conditional reservation of funds by executing this Agreement, the Grantee agrees to comply with the terms and conditions of this Agreement, the Notice of Funding Availability (NOFA) under which the Grantee applied, as identified in this document footer, the representations contained in the Grantee's application (the "Application") for this funding allocation, which is incorporated herein by reference and is included as a summary in Exhibit E, and the requirements of the authorities cited above. For activities funded outside of a NOFA, including activities funded through Program Income, and activities funded through Urgent Need, the Grantee agrees to comply with the terms and conditions of this Agreement, the representations contained in the Grantee’s Application for activity funding, which is incorporated herein by reference and is included as a summary in Exhibit E, and the requirements of the authorities cited above. Any changes made to the submitted and awarded Application after this Agreement is executed must receive prior written approval from the Department. For purposes of this Agreement, use of the term "Grantee" shall be a reference to "Contractor". 2. Scope of Work A. The Grantee shall perform the funded activities described in the Scope of Work (Work), including applicable National Objectives as represented in Exhibit E Sections I through IV, and the Application which is on file with the Department and which is incorporated herein by reference. All written materials or alterations submitted as addenda to the original Application and which are approved in writing by the Department are hereby incorporated as part of the Application. The Department reserves the right to require the Grantee to modify any or all parts of the Application in order to comply with CDBG requirements. The Department Page 152 of 625 City of Ukiah 20-CDBG-12052 Page 2 of 7 EXHIBIT A Program Name: Community Development Block Grant (CDBG) NOFA Date: 01/21/2020; Amended: 04/03/2020, and 06/19/2020 Approved Date: 07/02/2020 Prep. Date: 12/15/2020 reserves the right to monitor all Work to be performed by the Grantee, its contractors, and subgrantees in relation to this Agreement. Any proposed revision to the Scope of Work must be submitted in writing for review and approval by the Department and may require an amendment to this Agreement. Approval shall not be presumed unless such approval is made by the Department in writing. B. For the purposes of performing the Scope of Work, the Department agrees to provide the amount(s) identified in Exhibit B, and as detailed in Exhibit E, Section VI, Budget Worksheet. Unless amended in writing, the Department shall not be liable for any costs in excess of the total approved budget. The Department shall not, under any conditions, be liable for any unauthorized or ineligible costs or activities. C. Except for General Program Administration, grant activity(ies) must meet one of the following three CDBG National Objectives: 1) Benefit to Low/Moderate Income Persons or Households, 2) Urgent Need, or 3) Elimination of Slums or Blight as defined in 24 CFR 570.483. 3. Effective Date and Commencement of Work A. This Agreement is effective upon approval by the Department as evidenced by the Department representative’s signature on page one of the fully executed Standard Agreement, STD 213. B. The CDBG Grantee agrees that no Work toward the implementation of the project activity or program activity, as identified in Exhibit E, Section I through IV, shall commence without prior written authorization from the Department prior to the execution of this Agreement by the Department. 4. Term of Agreement and Performance Milestones A. Term of Agreement: With the exception of the Grant Closing Requirements set forth in Exhibit B, Section 6, the Grantee shall complete the grant activity and/or activities on or before 36 months (three (3) years) from the Department’s execution date identified on the STD 213 of this Standard Agreement. Any Page 153 of 625 City of Ukiah 20-CDBG-12052 Page 3 of 7 EXHIBIT A Program Name: Community Development Block Grant (CDBG) NOFA Date: 01/21/2020; Amended: 04/03/2020, and 06/19/2020 Approved Date: 07/02/2020 Prep. Date: 12/15/2020 extensions beyond the 36 months will require the Department’s approval and a contract amendment. B. Expenditure Deadline: All Program funds shall be expended no later than 36 months (three (3) years) from the final Department execution date of this Agreement as identified on the STD 213. All requests for funds must be submitted prior to the Expenditure Deadline. 1) Reporting Deadlines: a) All activities except activities in support of new housing construction and activities in support of economic development must report final beneficiaries no later than thirty (30) days after the expiration of the Expenditure Deadline. Extensions for final reporting must be approved in writing by the Department. b) For activities in support of new housing construction and economic development where housing units or jobs are dependent on off-site infrastructure development, the activity shall have an extended reporting term of two years (24 months) from the expenditure deadline to complete reporting of units constructed and occupied or jobs created or retained. Activities that do not meet the reporting deadline will be deemed ineligible and the Grantee will be required to repay all grant funds expended on the activity. C. Milestones: Grantee shall timely adhere to project milestones as established in Exhibit E, Section V. 1) Failure to Meet Milestones: a) Failure to meet the first milestone identified in Exhibit E, Section V, is a material breach and will result in a for-cause termination of this Agreement. All funds, including program income, reimbursed for this activity prior to the termination shall be returned to the Department no less than thirty (30) days from the written notification of termination. b) Failure to meet any given subsequent milestones identified in Exhibit E, Section V, may result in loss of program eligibility and will restrict the Grantee from applying for additional CDBG funding until Page 154 of 625 City of Ukiah 20-CDBG-12052 Page 4 of 7 EXHIBIT A Program Name: Community Development Block Grant (CDBG) NOFA Date: 01/21/2020; Amended: 04/03/2020, and 06/19/2020 Approved Date: 07/02/2020 Prep. Date: 12/15/2020 the activity is corrected and put back on schedule, or the activity is completed, or the activity is canceled. 2) Any milestone or deadline except the first milestone, the final activity report milestone, and the expenditure deadline may be revised administratively with the approval of the Department without incurring penalty, provided the revision request is received in advance of the original milestone due date. D. Scope of Work Revisions and Amendments 1) Contract Revisions: Adjustments to the Scope of Work that do not require an increase or reduction of activity scope, a change in National Objective, or a change in the type of beneficiaries assisted may be completed as a Contract Revision. Contract Revisions must be approved by the Department prior to implementation. If approved, contract revisions shall automatically be deemed a part of, and incorporated into, this Agreement. Approval shall be provided either through the online grant management system, or in writing, as appropriate. Contract Revisions shall include but not be limited to: a) Adjustments that itemize the scope of work, revise milestone deadlines, except for first and last milestones, and change the scope of work in a manner that does not change the overall budget, National Objective, or change type or reduce count of estimated beneficiaries. b) Adjustments that increase the estimated number of beneficiaries without increasing or decreasing the scope of work and without changing the overall budget. 2) Contract Amendments: Adjustments to the Scope of Work that require an increase or a reduced scope of work, that change the National Objective, or that change the type or reduces the number of beneficiaries assisted shall require a Contract Amendment. Contract Amendments must be fully executed by both the Grantee and the Department prior to implementation. Adjustments may not be implemented prior to execution unless the Department has provided written notice authorizing the Grantee to proceed. Contract Amendments shall include but not be limited to: Page 155 of 625 City of Ukiah 20-CDBG-12052 Page 5 of 7 EXHIBIT A Program Name: Community Development Block Grant (CDBG) NOFA Date: 01/21/2020; Amended: 04/03/2020, and 06/19/2020 Approved Date: 07/02/2020 Prep. Date: 12/15/2020 a) Adjustments that either add scope beyond what was included in the original application, or that reduce scope such that the activity is materially different from the original application, or that reduce estimated beneficiary counts. b) Adjustments that change the scope in a manner that requires a change to awarded activity budget, including adding funds from other State CDBG funded activities, adding Program Income, and reducing funds from either State CDBG awarded funds or Program Income. 3) HUD Matrix Codes: If HUD changes an activity matrix code(s) or if there is an error in recording the activity code, the Grantee shall be notified in writing and the correction shall not require an amendment to this Agreement. E. State CDBG Program Contract Management 1) Department Contract Manager: For purposes of this Agreement, the State CDBG Program Contract Manager for the Department is the Program Manager of the State CDBG Program in the Division of Financial Assistance, or such person’s designee. Written communication regarding this Agreement shall be directed to the State CDBG Program Contract Manager at the following address: State CDBG Program Contract Manager Division of Financial Assistance Department of Housing and Community Development P.O. Box 952054 Sacramento, California 94252-2054 Ph: (916) 263-2711 Email: CDBG@hcd.ca.gov 2) Contract Management: Day-to-day administration of this Agreement shall take place through the online grant management system, including but not limited to: a) Financial Reports (Funds Requests); b) Activity Reports; Page 156 of 625 City of Ukiah 20-CDBG-12052 Page 6 of 7 EXHIBIT A Program Name: Community Development Block Grant (CDBG) NOFA Date: 01/21/2020; Amended: 04/03/2020, and 06/19/2020 Approved Date: 07/02/2020 Prep. Date: 12/15/2020 c) Semi-Annual Reports; d) Annual Reports; e) Submittal of any and all requested supporting documentation; f) Standard Agreement Revisions (non-material contract changes); and, g) Standard Agreement Amendments (material contract changes). 3) Grantee Contract Administrator: The Grantee's Contract Administrator (must be a Grantee employee) is identified in Exhibit E, Profile. Unless otherwise informed, any notice, report, or other communication required by this Agreement shall be directed to the Grantee’s Contract Administrator at the contact information identified in Exhibit E, Profile. Written communication shall be directed to the Grantee’s Contract Administrator as identified in the Grantee Profile as referenced in Exhibit E. 4) Capacity to Contract: Contractor has the capacity and authority to fulfill the obligations required of it hereunder and nothing prohibits or restricts the right or ability of Contractor to carry out the terms hereof. 5) Authority to Execute: Each person executing this Agreement represents and warrants to the Department that he or she is duly authorized to execute and deliver this Agreement on behalf of the Contractor, and that such authority is evidenced by a binding authorization. The person executing this Agreement, and the Contractor, acknowledge that the Department is materially relying upon the foregoing representation and warranty in agreeing to enter into this Agreement. In the event of a defect in any resolution submitted to the Department in connection herewith, then this provision shall be deemed satisfactory and admissible evidence of the authority of the signer to bind Contractor to this Agreement and Contractor shall remain fully bound to the terms hereof. In the event the Department determines in its sole discretion that a resolution submitted by the Contractor is deficient in any way, then within thirty (30) days of the Page 157 of 625 City of Ukiah 20-CDBG-12052 Page 7 of 7 EXHIBIT A Program Name: Community Development Block Grant (CDBG) NOFA Date: 01/21/2020; Amended: 04/03/2020, and 06/19/2020 Approved Date: 07/02/2020 Prep. Date: 12/15/2020 Department’s request, Contractor shall resubmit a new resolution which is satisfactory to the Department. Failure by the Contractor to timely provide such resolution to the Department shall constitute a default under this Agreement. Page 158 of 625 City of Ukiah 20-CDBG-12052 Page 1 of 7 EXHIBIT B Program Name: Community Development Block Grant (CDBG) NOFA Date: 01/21/2020; Amended on 04/03/2020, and 06/19/2020 Approved Date: 07/02/2020 Prep. Date: 12/15/2020 BUDGET DETAIL AND PAYMENT PROVISIONS 1. Budget A. Budget Detail: The activity shall follow the budget as detailed in Exhibit E, Section VI. B. Program Income: All Program Income is state administered CDBG funding and is subject to the same federal requirements for financial administration as open grant awards. Program Income, including both cash-on-hand and future projected receipts, if identified as a funding source for any given activity, must be included in the activity budget and must be substantially expended prior to drawing grant award funds. Program Income must be identified separately from grant funds in the activity budget and must be broken out into activity and general administration funding, as applicable. The Department will not encumber locally administered Program Income against NOFA grant funds in the state’s accounting system. Only new grant awards made under a NOFA or in conjunction with an Urgent Need application will be encumbered in the state’s accounting system. Funding in this Agreement may include either or both: 1) the total new grant award from the NOFA to be encumbered by the Department from grand funds, 2) total locally held Program Income to be included in the activity budget but that will not be encumbered by the Department. This Agreement is for the sum total of funds to be used in the activity including grant funds and Program Income, as applicable. Program Income receipts must be reported no less than quarterly. C. Other Non-State CDBG Funding Sources: The Grantee shall report on the value of other contributions included as leverage for each activity via the Financial Reports required for such activity. The Financial Reports shall be accessed through the online grant management system and are the reports which convey the information needed to complete financial transactions in HUD’s Integrated Disbursement and Information System (IDIS). Page 159 of 625 City of Ukiah 20-CDBG-12052 Page 2 of 7 EXHIBIT B Program Name: Community Development Block Grant (CDBG) NOFA Date: 01/21/2020; Amended on 04/03/2020, and 06/19/2020 Approved Date: 07/02/2020 Prep. Date: 12/15/2020 2. Availability of Funds The Department’s provision of funding to Grantee pursuant to this Agreement is contingent on the continued availability of CDBG funds and continued federal authorization for CDBG activities, as well as the conditions set forth in Exhibit D, Section 33. The Department’s provision of funding is subject to amendment or termination due to lack of funds or authorization. This Agreement is subject to written modification or termination as necessary by the Department in accordance with requirements contained in any future state or federal legislation and/or state or federal regulations. All other modifications must be in written form and approved by both parties. 3. Eligible Costs A. No activity costs may be incurred, or funds reimbursed until the Grantee has documented compliance with the applicable National Environmental Protection Act (NEPA) requirements established in 24 CFR 50, 24 CFR 58, and 42 USC 4321, et seq. B. Allowable Costs: Allowable costs shall mean those necessary and proper costs under 2 CFR 200.400 through 475, and as identified in the Grantee’s application and as detailed in Exhibit E, Section VI, and as approved by the Department unless any or all such costs are disallowed by the State of California or HUD. Allowable costs include necessary and proper activity and administration costs incurred prior to the execution of this Agreement. All costs incurred prior to the execution of this Agreement must be eligible to be considered allowable and suitable for reimbursement. Eligible costs must, at a minimum, be costs incurred according to the procurement requirements of 2 CFR 200.317, et seq. and be costs required for the activity in this Agreement to meet a National Objective. C. Priority of Funds: The Grantee agrees to utilize funds available under this Agreement to supplement rather than supplant funds otherwise available. To the extent available, the Grantee must disburse funds available from locally held funding CDBG grant resources such as, but not limited to Program Income, rebates, refunds, contract settlements, audit recoveries, and interest earned on such funds before requesting additional cash payments from the grant award. Page 160 of 625 City of Ukiah 20-CDBG-12052 Page 3 of 7 EXHIBIT B Program Name: Community Development Block Grant (CDBG) NOFA Date: 01/21/2020; Amended on 04/03/2020, and 06/19/2020 Approved Date: 07/02/2020 Prep. Date: 12/15/2020 D. Withholding Funds: The Department reserves the right to withhold payments pending timely delivery of program reports or documents as may be required under this Agreement. Payments are contingent upon the Grantee's financial management system meeting the requirements of 2 CFR 200.302, and the internal control requirements of 2 CFR 200.303. Payment may be suspended or terminated, in whole or in part, by the Department in its sole discretion in the event of a default by Grantee. E. Disencumbering Funds: The Grantee agrees that funds determined by the Department to be surplus upon completion of the activity, or that have not been spent prior to the Expenditure Deadline will be subject to disencumbrance by the Department. F. Indirect Costs: If Grantee wishes to charge for indirect costs, the Grantee must develop an indirect cost allocation plan for determining the appropriate CDBG share of such indirect costs and submit such plan to the Department for approval prior to submission of requests for any payments for the indirect cost expenditures. G. Pre-Agreement Costs: Pre-Agreement Costs are eligible costs incurred prior to the award of funds as defined in Exhibit D, Section 1. Eligible Pre-Agreement costs as identified in Exhibit E, Section VI, Project Budget, may only be reimbursed upon the full execution of this Agreement and verification that the costs meet all eligibility criteria. Pre-Agreement costs may include both activity delivery and general program administration. The Grantee agrees that any Pre-Agreement costs not previously identified in Exhibit E, Section VI, Project Budget, will not be paid with CDBG funds. 4. Method of Payment The Department will not authorize payments unless it has determined the costs incurred are in compliance with the terms of this Agreement. Funds requested through the Financial Reports must be for a minimum of $1,000.00, with the exception of the final funds request, which must be marked “Final”. Payments will be issued to the agency identified on the Taxpayer Identification Form (TIN) provided by the Grantee to the Page 161 of 625 City of Ukiah 20-CDBG-12052 Page 4 of 7 EXHIBIT B Program Name: Community Development Block Grant (CDBG) NOFA Date: 01/21/2020; Amended on 04/03/2020, and 06/19/2020 Approved Date: 07/02/2020 Prep. Date: 12/15/2020 Department. A. Reimbursements: The Department will reimburse the Grantee its allowable costs for the services identified in this Agreement in Exhibit E, Section VI, upon presentation of invoices which Grantee certified are true and correct copies of payments due on behalf of the Grantee for the activity covered by this Agreement and made in accordance and compliance with Exhibit A, Scope of Work. The Grantee may not request reimbursements under this Agreement until the funds are needed for payment of eligible costs. The amount of each request must be limited to the amount needed. 1) To receive reimbursement for grant activities, including reimbursement for eligible Pre-Agreement costs, the Grantee must submit all Department required forms according to the applicable deadlines. Financial Reports and Activity Reports are due no less than quarterly, within 15 days of the end of the quarter. Financial Reports and Activity Reports may be submitted more frequently at the Grantee’s discretion. Financial Reports shall include the level of documentation specified by the Department, including proof of expenditure, and proof of cost eligibility. Grantees must submit documentation supporting cost amounts and cost eligibility with each funds request as part of the Financial Report. 2) Grantees shall submit Financial Reports (funds requests) no less than quarterly. If no funds have been expended, the Grantee shall provide a description of work completed and an explanation of why no funds have been expended. B. Advances: The Grantee must receive prior written approval from the Department before submitting an advance request. All advances are subject to the Department’s consent, which may be given or withheld on its sole discretion. No advances will be issued prior to full Agreement execution. C. Final Payment Requests: 1) Grantees on the Reimbursement Payment System: All requests for final reimbursement must be submitted before the Expenditure Deadline Page 162 of 625 City of Ukiah 20-CDBG-12052 Page 5 of 7 EXHIBIT B Program Name: Community Development Block Grant (CDBG) NOFA Date: 01/21/2020; Amended on 04/03/2020, and 06/19/2020 Approved Date: 07/02/2020 Prep. Date: 12/15/2020 referenced in Exhibit A, Section 4 of this Agreement. 2) Grantees on the Advance Payment System: The last advance payment must be submitted to the Department no later than sixty (60) days prior to the Expenditure Deadline of this Agreement. 3) Return of Unexpended Funds: All funds received by the Grantee but not expended by the Expenditure Deadline must be accounted for and returned to the Department within thirty (30) days after the Expenditure Deadline. Funds shall be returned in accordance with the current State CDBG Grants Management Manual. All returned funds will be disencumbered. 4) All Funds Not Previously Requested: If the final funds disbursement request for costs expended during the term of this Agreement has not been received by the Department before the Expenditure Deadline, and the Grantee has not requested an extension per Exhibit A Section 4, (Term of Agreement and Performance Milestones), the Department may disencumber any funds remaining and grant funds will no longer be available for the Grantee. 5. Budget Revisions and Amendments Budget line item adjustments may be made in accordance with the following: A. Budget Revisions: Adjustments to the Budget that do not require an increase or reduction of total activity budget, a change in National Objective, or a change in the type or a reduction in number of beneficiaries assisted may be completed as a Budget Revision. Budget Revisions shall include but not be limited to: 1) Adjustments that reallocate funds between budget line items, including between General Administration funding, activity funding, and Program Income resources, including both Program Income cash on hand, and Program Income projected receipts, but that otherwise does not change the overall budget total, the scope of work, the National Objective, and type and count of estimated beneficiaries. Reallocations involving General Administration funding are subject to applicable General Administration caps identified in the Notice of Funding Availability. 2) Adjustments that increase or decrease the detail included in the submitted lined item budgets, including adding and removing budget line items, Page 163 of 625 City of Ukiah 20-CDBG-12052 Page 6 of 7 EXHIBIT B Program Name: Community Development Block Grant (CDBG) NOFA Date: 01/21/2020; Amended on 04/03/2020, and 06/19/2020 Approved Date: 07/02/2020 Prep. Date: 12/15/2020 without increasing or decreasing the scope of work and without changing the overall budget. Budget Revisions must be approved by the Department prior to implementation. Approval shall be provided either through the online grant management system, or in writing, as appropriate. If approved, Budget Revisions shall automatically be deemed a part of, and incorporated into, this Agreement. B. Budget Amendments: Adjustments to the Budget that result in an increased or a reduced total activity budget shall require a Contract Amendment. Contract Amendments must be fully executed by both the Grantee and the Department prior to implementation. Adjustments may not be implemented prior to execution unless the Department has provided written notice authorizing the Grantee to proceed. 6. Grant Closing Requirements A. Expenditure Deadline: 1) All Program funds shall be expended no later than the Expenditure Deadline as defined in Exhibit A, Section 4. All requests for funds must be submitted prior to the Expenditure Deadline. 2) The Final Financial Report for the activity must be marked final and submitted before the Expenditure Deadline. Financial Reports submitted after the Expenditure Deadline will not be eligible for reimbursement. Closeout Procedure: The Grantee must submit the following at the completion of the activity: 1) A Final Activity Report that includes all required reporting data for the activity; 2) A filed Notice of Completion (if applicable); 3) Evidence, satisfactory to the Department, of compliance with any and all other Special Conditions of this Agreement as set forth in Exhibit E hereto; and, 4) A resolution from the governing body acknowledging the accomplishments of the activity and confirming that the activity is complete and that all Page 164 of 625 City of Ukiah 20-CDBG-12052 Page 7 of 7 EXHIBIT B Program Name: Community Development Block Grant (CDBG) NOFA Date: 01/21/2020; Amended on 04/03/2020, and 06/19/2020 Approved Date: 07/02/2020 Prep. Date: 12/15/2020 outstanding funds have been reimbursed by the Department. If the Grantee identified an extended reporting period will be required to meet the National Objective for the activity in the Application, the above closeout requirements shall be submitted upon the completion of the activity, or within twenty-four (24) months after the Expiration Deadline, whichever comes first. If no extended reporting period is required, the above closeout requirements shall be submitted within thirty (30) days after the Agreement's Expenditure Deadline. Upon receipt of the above documentation, the Department will close out this Agreement and finalize the activity in IDIS for final reporting to HUD. B. Ongoing Reporting: Grants that have been closed may, as applicable, have continued reporting requirements, including Program Income reporting, performance reporting, beneficiary reporting, asset reporting, and other federally required reports as identified in Exhibit D, Section 22. Page 165 of 625 City of Ukiah 20-CDBG-12052 Page 1 of 21 EXHIBIT D Program Name: Community Development Block Grant (CDBG) NOFA Date: 01/21/2020; Amended on 04/03/2020, and 06/19/2020 Approved Date: 07/02/2020 Prep. Date: 12/15/2020 CDBG PROGRAM TERMS AND CONDITIONS 1. Definitions A. "Activity" means one of the following HUD eligible activities as per 42 U.S.C. 5305. 1) Acquisition (§ 5305 (a)(1)) 2) Public Improvements (§ 5305 (a)(2)) 3) Public Facilities (§ 5305 (a)(2) and (5)) 4) Code Enforcement (§ 5305 (a)(3)) 5) Housing Rehabilitation (§ 5305 (a)(4)) 6) Public Services (§ 5305 (a)(8)) 7) Planning and Technical Assistance (Section 105(a)(12), (14) and (19) 8) Business Financial Assistance (§ 5305 (a)(17)) 9) Microenterprise Assistance (§ 5305 (a)(22)) 10) Homeownership (§ 5305 (a)(24)) B. “Activity Budget” means the budget included in Exhibit E, Section VI, Project Budget, as referenced by Exhibit B, Budget Detail, and Payment Provisions. C. "Activity Delivery" (AD) means any reasonable and necessary costs that are not directly related to labor and/or direct construction and/or direct activity implementation costs. The Grantee may expend up to the indicated AD as identified the NOFA that is associated with this Agreement or any relevant CDBG Management Memo. CDBG funds for AD cannot be drawn down unless CDBG activity costs have previously been drawn down or are being drawn down on the same funds request. D. “Activity Reports” are the activity reports that must be submitted at least quarterly that describe program or project progress and/or beneficiaries served during a Page 166 of 625 City of Ukiah 20-CDBG-12052 Page 2 of 21 EXHIBIT D Program Name: Community Development Block Grant (CDBG) NOFA Date: 01/21/2020; Amended on 04/03/2020, and 06/19/2020 Approved Date: 07/02/2020 Prep. Date: 12/15/2020 given reporting period. E. “Department” means the California Department of Housing and Community Development. F. "Funds Request" is also identified as a Financial Report and refers to the forms and processes required to request the drawdown of CDBG funds (requests for funds must be a minimum of $1,000.00 unless it is the final Financial Report for an activity). Funds disbursements must be completed no less than quarterly for each open activity, including Program Income funded activities. G. "General Administration" refers to eligible administrative expenses as provided in 42 U.S.C. 5305(a)(13). H. “Grantee” means the jurisdiction that applied for CDBG funding and has legal authority to sign this Agreement and commit to compliance with all federal requirements regarding the administration of federal funds, as identified in 2 CFR 200. I. “Pre-Agreement Costs” are pre-award costs as defined at 2 CFR 200.458 and 24 CFR 570.489(p) and are costs that are eligible per 2 CFR 200.400 et.seq. that have been itemized on the approved activity budget as identified in Exhibit E, Section VI, Project Budget, as referenced by Exhibit B, Budget Detail and Payment Provisions. J. "Program" means an eligible activity that provides direct assistance to eligible participants within a defined service area. Programs include public services, housing assistance to households, and instances where an eligible person, household, or area is directly assisted with a unit of service. K. “Program Guidelines” means the CDBG Program Guidelines adopted in October 2019 that replaced the California state regulations regarding the operation of the State CDBG program, as per Health and Safety Code 50826.1(a) that states that the regulations are repealed upon adoption of guidelines. L. “Program Income”, as defined in 24 CFR 570.489(e), means gross income received by the Grantee that is directly generated from the use of CDBG funds. When such income is generated by an activity that is only partially assisted with CDBG funds, the income shall be prorated to reflect the percentage of CDBG Page 167 of 625 City of Ukiah 20-CDBG-12052 Page 3 of 21 EXHIBIT D Program Name: Community Development Block Grant (CDBG) NOFA Date: 01/21/2020; Amended on 04/03/2020, and 06/19/2020 Approved Date: 07/02/2020 Prep. Date: 12/15/2020 funds used. M. "Project" means eligible capital improvements to public facilities, infrastructure, assets, and right-of-way. Projects may also include eligible capital improvements to privately owned facilities, infrastructure, and assets that serve the public or that provide a public good, including shelters, community-based facilities, and utilities. 2. Eligible Activities Grantee will only use funds under this Agreement for the activity identified in Exhibit E. All activities must be eligible CDBG activities as authorized under 42 U.S.C. 5305 and 24 CFR 570.482. 3. National Objectives Grantee will only use funds in support of the National Objective identified in Exhibit E, Section IV. All CDBG funded grant activities must meet a National Objective as defined in 42 U.S.C. 5304(b)(3), as amended, and 24 CFR Part 570.483. Real Property acquired in whole or in part with CDBG funds must be used to meet the same National Objective for which it was purchased for no less than five years from the date of acquisition. The Department may require a Use Restriction Agreement be recorded against real property acquired or improved in whole or in part with CDBG funds. 4. Termination and Remedies for Noncompliance Awards as secured by this Agreement may be terminated by the Department in whole or in part as per federal regulation at 2 CFR 200.339. All terminations shall include written notification setting forth the reason(s) for such termination, the effective date, and the portion to be terminated in the case of partial terminations and will follow termination notification requirements identified in 2 CFR 200.340. A. Termination without Cause: Agreements may be terminated without cause in whole or in part by the Department only with the consent of the Grantee. In the case of a whole agreement termination, the two parties shall agree upon termination conditions, including the effective date. In the case of partial termination, the two parties shall agree upon termination conditions, including the Page 168 of 625 City of Ukiah 20-CDBG-12052 Page 4 of 21 EXHIBIT D Program Name: Community Development Block Grant (CDBG) NOFA Date: 01/21/2020; Amended on 04/03/2020, and 06/19/2020 Approved Date: 07/02/2020 Prep. Date: 12/15/2020 portion to be terminated and the effective date. B. Noncompliance and Termination with Cause: The Department may terminate this Agreement for Grantee’s failure to comply with the terms and conditions of this Agreement. Terminations for material failure to comply with the Agreement terms and conditions must be reported by the Department to the appropriate federal program integrity and performance system accessible through the System for Award Management (SAM) as per 2 CFR 200.339(b). 1) The Department may initiate remedies for noncompliance as identified in 2 CFR 200.338 at any time it has been determined that the Grantee is no longer meeting the terms and conditions of this Agreement. Remedies for noncompliance may be required in addition to, in lieu of, or prior to termination. 2) Prior to terminating this Agreement for cause or noncompliance, the Department shall submit written notice specifying noncompliance and/or specifying the event or events that if not cured would constitute an event of default. The Department’s written notice shall identify remedies for cure. Grantee shall have thirty (30) calendar days from receipt of notice to fully cure. This period may be extended at the Department’s discretion for a reasonable period of time if the Grantee is acting in good faith to cure the noncompliance or cause. Any extension of the cure period must be communicated in writing by the Department. 3) The Department’s remedies for Grantee’s noncompliance with a federal statute or regulation, a state statute or regulation, an assurance, in a State plan or application, a notice of award, or elsewhere may include, as appropriate: a) Temporarily withhold cash payments pending correction of the deficiency by the Grantee. b) Disallow (that is, deny both use of funds and matching credit for) all or part of the cost of the activity or action not in compliance. c) Wholly or partly suspend or terminate the current award for the Grantee’s program or project, as applicable. Page 169 of 625 City of Ukiah 20-CDBG-12052 Page 5 of 21 EXHIBIT D Program Name: Community Development Block Grant (CDBG) NOFA Date: 01/21/2020; Amended on 04/03/2020, and 06/19/2020 Approved Date: 07/02/2020 Prep. Date: 12/15/2020 d) Withhold further and/or future awards of CDBG funds. e) Request that HUD initiate federal suspension debarment proceedings. f) Take other remedies that may be legally available, including, but not limited to: (i) In the case of costs incurred without meeting a National Objective, require repayment of all funds reimbursed, including General Administration, Activity Delivery, and any and all Program Income, as appropriate. 4) In taking an action to remedy noncompliance, the Department will provide the Grantee an opportunity for such hearing, appeal, or other administrative proceeding to which the Grantee is entitled under any statute or regulation applicable to the action involved as per 2 CFR 200.341. C. Effects of Suspension and Termination: Grantee costs resulting from obligations incurred by the Grantee or any of the Grantee’s contractors, subrecipients, or subgrantees during a suspension or after termination of an Agreement are not allowable unless otherwise authorized by the Department in written notice or as allowable in 2 CFR 200.342. Termination and remedies for noncompliance identified in this Section do not preclude a Grantee or any of the Grantee’s contractors, subrecipients, or subgrantees from being subject to non- procurement debarment and suspension requirements at 2 CFR 2424. CDBG funds may not be provided to excluded or disqualified persons pursuant to 24 CFR 570.489(l). D. Remedies: All remedies of the Department hereunder are cumulative and not exclusive. 5. Severability A. If any provision of this Agreement, or an underlying obligation, is held invalid by a court of competent jurisdiction, such invalidity, at the sole discretion of the Department, shall not affect any other provisions of this Agreement and the remainder of this Agreement shall remain in full force and effect. Therefore, the provisions of this Agreement are, and shall be, deemed severable. Page 170 of 625 City of Ukiah 20-CDBG-12052 Page 6 of 21 EXHIBIT D Program Name: Community Development Block Grant (CDBG) NOFA Date: 01/21/2020; Amended on 04/03/2020, and 06/19/2020 Approved Date: 07/02/2020 Prep. Date: 12/15/2020 B. The Grantee shall notify the Department immediately of any claim or action undertaken by or against it which affects or may affect this Agreement or the Department, and shall take such action with respect to the claim or action as is consistent with the terms of this Agreement and the interests of the Department. 6. Waivers No waiver or any breach of this Agreement shall be held to be a waiver of any prior or subsequent breach. The failure of the Department to enforce, at any time, the provisions of this Agreement or to require, at any time, performance by the Grantee of these provisions shall in no way be construed to be a waiver of such provisions nor to affect the validity of this Agreement or the right of the Department to enforce these provisions. 7. Uniform Administrative Requirements The Grantee, its agencies or instrumentalities, and Subgrantees shall comply with the policies, guidelines and Administrative Requirements of 2 CFR Part 200 et seq., as applicable, as they relate to the cost principles, audit requirements, acceptance and use of federal funds. A. Single Audit Compliance: Funds will not be disbursed to any Grantee identified by the State Controller's Office (SCO) as non-compliant with the Federal Single Audit Act, as described in the Uniform Administrative Requirements, Cost Principles, And Audit Requirements for Federal Awards at 2 CFR 200 Sub-Part F. No funds may be disbursed until compliance with the Uniform Administrative Requirements is demonstrated to the satisfaction of the Department. B. Accounting Standards: Grantee agrees to comply with, and administer the activity in conformance with, 2 CFR Part 200.300 et seq, and agrees to adhere to the accounting principles and procedures required therein, utilize adequate internal controls, and maintain necessary source documentation for all costs incurred. C. Suspension and Debarment: By executing this Agreement, Grantee verifies and affirms that it has not been suspended or debarred from participating in or receiving federal government contracts, subcontracts, loans, grants or other assistance programs. Page 171 of 625 City of Ukiah 20-CDBG-12052 Page 7 of 21 EXHIBIT D Program Name: Community Development Block Grant (CDBG) NOFA Date: 01/21/2020; Amended on 04/03/2020, and 06/19/2020 Approved Date: 07/02/2020 Prep. Date: 12/15/2020 8. Compliance with State and Federal Laws and Regulations A. Grantee, its agencies or instrumentalities, contractors, sub-grantees, and subrecipients shall comply with all local, state, and federal laws, statutes, and regulations, as well as policies and guidelines established by the Department for the administration of the CDBG program. B. Grantee shall comply with the requirements of 24 CFR 570.480 et seq., the Housing and Urban Development (HUD) regulations concerning State administered Community Development Block Grants, 2 CFR 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards, Final Guidance, as adopted by HUD at 2 CFR 2400, Title II of the Cranston-Gonzales National Affordable Housing Act (42 U.S.C. § 12701 et seq.) and all federal regulations and policies issued pursuant to these regulations. The Grantee further agrees to utilize funds available under this Agreement to supplement rather than supplant funds otherwise available. 9. Affirmatively Furthering Fair Housing Grantee shall affirmatively further fair housing, in accordance with the Civil Rights Act of 1964 (42 U.S.C 2000a, et seq.), and the Fair Housing Act (42 U.S.C. 3601, et seq.), according to 42 U.S.C. 5306, et seq. and in compliance with California statute (Gov. Code sections 65583, et seq.). Grantee shall comply with the Fair Housing Amendment Act of 1988 (Public Law 100-430). 10. Equal Opportunity Requirements and Responsibilities Grantee agrees that it undertakes hereby the same obligations to the Department that the Department has undertaken to HUD pursuant to the Department’s CDBG certifications. The obligations undertaken by Grantee include, but are not limited to, the obligation to comply with all applicable federal laws and regulations described in Subpart K of 24 CFR Part 570 and specifically with each of the following: A. The Housing and Community Development Act of 1974 (Public Law 93-383) that authorized the CDBG program, as amended, and legislative changes contained in the Housing and Urban-Rural Recovery Act of 1983 that authorized the state administered CDBG program for non-entitlement communities, and the Architectural Barriers Act of 1968 (42 U.S.C. Section 4151) that requires publicly funded facilities be accessible to the public; Page 172 of 625 City of Ukiah 20-CDBG-12052 Page 8 of 21 EXHIBIT D Program Name: Community Development Block Grant (CDBG) NOFA Date: 01/21/2020; Amended on 04/03/2020, and 06/19/2020 Approved Date: 07/02/2020 Prep. Date: 12/15/2020 B. Title VI of the Civil Rights Act of 1964 (Public Law 88-352) prohibiting discrimination based on protected class, as amended, Title VIII of the Civil Rights Act of 1968 (Public Law 90-284) prohibiting discrimination in housing, as amended; the Civil Rights Restoration Act of 1987 (Public Law 100-259) requiring expanded compliance with civil rights laws for jurisdictions receiving federal funding; Section 104(d) regarding relocation and displacement and Section 109 of Title 1 of the Housing and Community Development Act of 1974 prohibiting discrimination in CDBG funded programs, as amended; Section 504 of the Rehabilitation Act of 1973 prohibiting recipients of federal funds from discrimination against persons with disability; the Americans With Disabilities Act of 1990 prohibiting all public discrimination against persons with disabilities; the Age Discrimination Act of 1975 prohibiting age-based discrimination in federally funded activities; Executive Order 11063 prohibiting discrimination in disposition of properties owned or financed with federal funds, as amended by Executive Order 12259; and Executive Order 11246 regarding fair employment, as amended by Executive Orders 11375, 11478 and 12086; and HUD regulations heretofore issued or to be issued to implement these authorities relating to civil rights; C. The Equal Employment Opportunity Act of 1972 that created the Equal Employment Opportunity Commission, Equal Employment Opportunity and Affirmative Action requirement (EEO/AA); Grantee shall, in all solicitations or advertisements for employees placed by or on behalf of the Grantee, state that it is an Equal Opportunity or Affirmative Action employer. 11. Relocation, Displacement, and Acquisition Grantee shall comply with the provisions of the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, as amended, in 24 CFR Part 42, 49 CFR Part 24, and 42 U.S. §5304(d) as they apply to the performance of this Agreement. Grantee agrees to comply with 24 CFR 570.606 relating to the acquisition and disposition of all real property utilizing grant funds and to the displacement of persons, businesses, non- profit organizations and farms occurring as a direct result of any acquisition of real property utilizing grant funds. 12. Section 3: Training, Employment and Contracting Compliance Grantee shall comply with Section 3 of the Housing and Urban Development Act of Page 173 of 625 City of Ukiah 20-CDBG-12052 Page 9 of 21 EXHIBIT D Program Name: Community Development Block Grant (CDBG) NOFA Date: 01/21/2020; Amended on 04/03/2020, and 06/19/2020 Approved Date: 07/02/2020 Prep. Date: 12/15/2020 1968 (12 U.S.C. 1701u), and implementing regulations at 24 CFR, Part 135. The responsibilities of the Grantee are outlined in 24 CFR 135.32 and include, but may not be necessarily limited to: A. Implementing procedures designed to notify Section 3 eligible residents about training and employment opportunities generated by Section 3 covered assistance and Section 3 business concerns about contracting opportunities generated by Section 3 covered assistance. B. Notifying potential contractors for Section 3 covered projects of the requirements of Part 135 and incorporating the Section 3 clause set forth in 24 CFR 135.38 in all solicitations and contracts in excess of $100,000.00. C. Facilitating the training and employment of Section 3 residents and the award of contracts to Section 3 business concerns to reach the goals set forth in 24 CFR 135.30. Recipients, at their own discretion, may establish reasonable numeric goals for the training and employment of Section 3 residents and contract awards to additional Section 3 business concerns that exceed the goals specified in 24 CFR 135.30. D. Assisting and actively cooperating with the Department in obtaining the compliance of contractors and subcontractors with the requirements of Part 135 and refraining from entering into any contract with any contractor where the recipient has notice or knowledge that the contractor has been found in violation of the regulations in 24 CFR Part 135. E. Documenting actions taken to comply with the requirements of Part 135, the results of those actions taken and impediments, if any. 13. Environmental Compliance A. Grantee shall comply with the California Environmental Quality Act (CEQA) (Pub. Resources Code § 21000, et seq.) requirements as they apply to this project. CEQA reviews and determinations are the responsibility of local agencies and shall be administered by the Grantee as applicable. B. Grantee shall comply with the Federal Water Pollution Control Act, as amended, 33 U.S.C. § 1251, et seq., as amended, and 33 U.S.C. § 1318 relating to inspection, monitoring, entry, reports, and information, and all regulations and Page 174 of 625 City of Ukiah 20-CDBG-12052 Page 10 of 21 EXHIBIT D Program Name: Community Development Block Grant (CDBG) NOFA Date: 01/21/2020; Amended on 04/03/2020, and 06/19/2020 Approved Date: 07/02/2020 Prep. Date: 12/15/2020 guidelines issued thereunder. C. Grantee shall comply with the requirements of the Clean Air Act, as amended, 42 U.S.C. 7401, et seq. D. Grantee shall comply with Environmental Protection Agency (EPA) regulations pursuant to 40 CFR Part 50 regarding air quality protections, as amended. E. Grantee shall comply with the requirements of the Flood Disaster Protection Act of 1973 (42 U.S.C. 4001). Grantee shall assure that for activities located in an area identified by the Federal Emergency Management Agency (FEMA) as having special flood hazards, that flood insurance under the National Flood Insurance Program is obtained and maintained as a condition of financial assistance for acquisition or construction purposes (including rehabilitation). F. Grantee shall comply with the requirements of the Residential Lead-Based Paint Hazard Reduction Act of 1992 and Section 401(b) of the Lead-Based Paint Poisoning Prevention Act of 1971. Grantee agrees that any construction or rehabilitation of residential structures with assistance provided under this Agreement shall be subject to HUD Lead-Based Paint Regulations at 24 CFR 570.608, and 24 CFR Part 35, Subpart B. Such regulations pertain to all CDBG- assisted housing and require that all owners, prospective owners, and tenants of properties constructed prior to 1978 be properly notified that such properties may include lead-based paint. Such notification shall point out the hazards of lead- based paint and explain the symptoms, treatment and precautions that should be taken when dealing with lead-based paint poisoning and the advisability and availability of blood lead level screening for children under seven. The notice should also point out that if lead-based paint is found on the property, abatement measures may be required. G. Grantee shall comply with the Historic Preservation requirements set forth in the National Historic Preservation Act of 1966, as amended (16 U.S.C. 470), the Archaeological and Historical Preservation Act of 1974 (Public Law 93-291), and the procedures set forth in 36 CFR Part 800, Advisory Council on Historic Preservation Procedures for Protection of Historic Properties, insofar as they apply to the performance of this agreement. Grantee shall also comply with federal Executive Order 11593 on the protection and enhancement of the cultural environment. In general, this requires concurrence from the State Historic Page 175 of 625 City of Ukiah 20-CDBG-12052 Page 11 of 21 EXHIBIT D Program Name: Community Development Block Grant (CDBG) NOFA Date: 01/21/2020; Amended on 04/03/2020, and 06/19/2020 Approved Date: 07/02/2020 Prep. Date: 12/15/2020 Preservation Officer for all rehabilitation and demolition of historic properties that are fifty years old or older or that are included on a federal, state, or local historic property list. H. Grantee shall comply with all National Environmental Protection Act (NEPA) requirements as applicable to the performance of this Agreement as found in 24 CFR Part 50, 24 CFR Part 58, as applicable, and 40 CFR 1500 – 1508. Grantee shall not receive authority to incur activity costs until they have successfully documented compliance with the applicable NEPA requirements, including public noticing and publishing. 14. Procurement The Grantee shall comply with the procurement provisions in 2 CFR Part 200.317 – 200.326, Procurement Standards, as well as all other Administrative Requirements for Grants and Cooperative Agreements to state, local and federally recognized Indian tribal governments as set forth in 2 CFR 200, et al, as applicable. 15. Procurement of Recovered Materials A. Grantee and the Grantee’s contractors shall comply with Section 6002 of the Solid Waste Disposal Act of 1965, as amended by the Resource Conservation and Recovery Act. The Contractor shall procure items designated in guidelines of the Environmental Protection Agency (EPA) at 40 CFR Part 247 that contain the highest percentage of recovered materials practicable, consistent with maintaining a satisfactory level of competition, unless the Contractor determines that such items: 1) are not reasonably available in a reasonable period of time; 2) fail to meet reasonable performance standards, which shall be determined on the basis of the guidelines of the National Institute of Standards and Technology, if applicable to the item; or 3) are only available at an unreasonable price. B. This clause shall apply to items purchased under this Agreement or subsequent contract where: 1) the Contractor purchases in excess of $10,000.00 of the item under this Page 176 of 625 City of Ukiah 20-CDBG-12052 Page 12 of 21 EXHIBIT D Program Name: Community Development Block Grant (CDBG) NOFA Date: 01/21/2020; Amended on 04/03/2020, and 06/19/2020 Approved Date: 07/02/2020 Prep. Date: 12/15/2020 Agreement; or 2) during the preceding federal fiscal year, the Contractor: a) purchased any amount of the items for use under a contract that was funded with Federal appropriations and was with a Federal agency or a State agency or agency of a political subdivision of a State; and b) purchased a total of in excess of $10,000.00 of the item both under and outside that contract. 16. Contracting and Labor Standards A. Grantee shall comply with the Davis-Bacon Act (40 U.S.C. §§ 3141-3148) and 29 CFR Subtitle A, Parts 1, 3 and 5, as applicable, to construction, alteration, and repair contracts over $2,000.00. B. Grantee shall ensure that all contracts comply with the Anti-Kickback Act of 1986 (41 U.S.C. §§ 51-58) that prohibits attempted as well as completed "kickbacks," which include any money, fees, commission, credit, gift, gratuity, thing of value, or compensation of any kind. C. Grantee shall ensure all contracts comply with the Contract Work Hours and Safety Standards Act of 1962 (40 U.S.C. § 3702) which requires that workers receive overtime compensation at a rate of one and one-half (1-1/2) times their regular hourly wage after they have worked forty (40) hours in one week. D. Grantee shall maintain documentation that demonstrates compliance with hour and wage requirements of this part. Such documentation shall be made available to the Department for review upon request. 17. Prevailing Wages A. Where funds provided through this Agreement are used for construction work, or in support of construction work, the Grantee shall ensure that the requirements of California Labor Code, Chapter 1, commencing with Section 1720, Part 7 [California Labor Code Sections 1720-1743] (pertaining to the payment of prevailing wages and administered by the California Department of Industrial Page 177 of 625 City of Ukiah 20-CDBG-12052 Page 13 of 21 EXHIBIT D Program Name: Community Development Block Grant (CDBG) NOFA Date: 01/21/2020; Amended on 04/03/2020, and 06/19/2020 Approved Date: 07/02/2020 Prep. Date: 12/15/2020 Relations) are met. B. Where funds provided through this Agreement are used for construction work or in support of construction work, the Grantee shall also ensure that the federal requirements of the Davis Bacon Act codified at 40 U.S.C. 3141, et seq. (as amended), pertaining to federal labor standards and compliance, are met and documented. Grantee recognizes that multiple labor standards (both state prevailing wage and federal Davis-Bacon Act) may apply to the project and both standards must be satisfied. C. For the purposes of this requirement "construction work" includes, but is not limited to, rehabilitation, alteration, demolition, installation or repair done under contract and paid for, in whole or in part, through this Agreement. All construction work shall be done through the use of a written contract with a properly licensed building contractor incorporating these requirements (the "construction contract"). Where the construction contract will be between the Grantee and a licensed building contractor, the Grantee shall serve as the "awarding body" as that term is defined in the California Labor Code. Where the Grantee will provide funds to a third party that will enter into the construction contract with a licensed building contractor, the third party shall serve as the "awarding body." Prior to any disbursement of funds, including but not limited to release of any final retention payment, the Department may require a certification from the awarding body that prevailing wages have been or will be paid. D. The applicable wage rate determination on construction work will be the more restrictive of the rate prescribed in the California Labor Code Sections 1770- 1784, or the Davis-Bacon Wage Determination. 18. Contractors and Subrecipients A. Grantee shall comply with 24 CFR Part 2424 and shall not enter into any agreement, written or oral, with any contractor or subrecipient without the prior determination that the contractor or subrecipient is eligible to receive CDBG funds and is not listed on the Federal Consolidated List of Debarred, Suspended, and Ineligible Contractors. B. Any agreement between the Grantee and any contractor or subrecipient shall include the terms and conditions in Appendix II of 2 CFR 200. Page 178 of 625 City of Ukiah 20-CDBG-12052 Page 14 of 21 EXHIBIT D Program Name: Community Development Block Grant (CDBG) NOFA Date: 01/21/2020; Amended on 04/03/2020, and 06/19/2020 Approved Date: 07/02/2020 Prep. Date: 12/15/2020 C. Grantee shall ensure that any contract or subrecipient agreement includes clauses requiring the maintenance of workers’ compensation insurance, as applicable, as well as general liability insurance. Contract or subrecipient agreements must require that the Grantee is notified in the event that any required insurance is canceled, expired, or otherwise invalidated during the performance period of the contract or subrecipient agreement. D. Grantee shall require that contractors and subrecipients comply with the Drug-Free Workplace Act of 1988. 19. Requirements for Economic Development Activities A. Public Benefit Standards for Economic Development Activities: Per 24 CFR 570.482 (e) (f), (g) and 570.483(b)(4), the Grantee must comply with federal underwriting standards and must meet the public benefit standards for all CDBG Economic Development activities under 42 U.S. §5305(a)(17). The use of public benefit standards is mandatory. B. Anti-Job Pirating Certification: Pursuant to 24 CFR 570.482(h) CDBG funds may not be used to directly assist a business, including a business expansion, in the relocation of a plant, facility, or operation from one labor market area to another labor market area if the relocation is likely to result in a significant loss of jobs in the labor market area from which the relocation occurs. Job loss of more than 500 employees is always considered significant. Job loss of 25 or fewer positions is never considered significant. 20. Rights to Inventions Made Under a Contract or Agreement Grantee shall comply with and require the following in contracts and subrecipient agreements: If a Federal award meets the definition of “funding agreement” under 37 CFR 401.2(a) and the recipient or subrecipient wishes to enter into a contract with a small business firm or nonprofit organization regarding the substitution of parties, assignment or performance of recipient or subrecipient must comply with requirements of 37 CFR Part 401, “Rights to Inventions Made by Nonprofit Organizations and Small Business Firms Under Government Grants, Contracts and Cooperative Agreements,“ and any implementing regulation issued by the awarding agency. Page 179 of 625 City of Ukiah 20-CDBG-12052 Page 15 of 21 EXHIBIT D Program Name: Community Development Block Grant (CDBG) NOFA Date: 01/21/2020; Amended on 04/03/2020, and 06/19/2020 Approved Date: 07/02/2020 Prep. Date: 12/15/2020 21. Prohibition Against Payments of Bonus or Commission The assistance provided under this Agreement shall not be used in the payment of any bonus or commission for the purpose of: A. Obtaining the Department's approval of the Application for such assistance or additional assistance; or, B. Securing any other approval or concurrence of the Department required under this Agreement, Title I of the Housing and Community Development Act of 1974, or the State regulations or Program Guidelines with respect thereto; provided, however, that reasonable fees for bona fide technical, consultant, managerial or other such services, other than actual solicitation, are not hereby prohibited if otherwise eligible as program costs. 22. Reporting Requirements A. Requirements: During the term of this Agreement, the Grantee must submit all CDBG program reports required by the Department, including quarterly activity, financial, and Program Income reports, semi-annual labor and compliance reports, annual performance reports, and other reports required by the Department or HUD. The Department reserves the right to request additional detail and support for any report made. Reports must be made according to the dates identified, unless otherwise specified at the discretion of the Department. The Grantee's performance under this Agreement will be evaluated in part on whether it has submitted the reports on a timely basis. B. Reporting Period: Grantee shall submit reports quarterly, and as required for semi-annual and annual reports, and shall continue to submit reports until such time that the activity is complete, a National Objective has been met and beneficiaries have been identified. The reporting period for this activity may extend beyond the Expenditure Deadline as defined in Exhibit A. C. Final Reporting Deadline: Grantee shall complete all required reporting for this activity no later than five (5) years from the execution date of this Agreement as identified on the STD 213. D. Asset Reporting: Grantee shall report annually on the status of all assets (real and personal property, equipment, and vehicles) purchased in whole or in part Page 180 of 625 City of Ukiah 20-CDBG-12052 Page 16 of 21 EXHIBIT D Program Name: Community Development Block Grant (CDBG) NOFA Date: 01/21/2020; Amended on 04/03/2020, and 06/19/2020 Approved Date: 07/02/2020 Prep. Date: 12/15/2020 with CDBG funds for no less than five years from the completion of the activity that generated the asset. Reporting shall continue until the property is disposed, fully depreciated, or, in the event of real property, the five-year commitment to a National Objective has been completed. 23. Fiscal Controls Grantee shall be responsible for the internal control and monitoring of fiscal and programmatic/operational goals and procedures. The Grantee shall establish and maintain such fiscal controls and fund accounting procedures as required by federal regulations, or as may be deemed necessary by the Department to ensure the proper disbursal of, and accounting for, funds paid to the Grantee under this Agreement. A. Deposit of Funds: Grantee shall maintain separate accounts within established bookkeeping systems for the deposit of CDBG funds. All cash advances must be deposited in an interest-bearing account; any interest earned in excess of $100.00 per year (which may be retained for related administrative expenses) must be returned at least quarterly to HUD via the Department. Deposits in minority banks are encouraged. B. Fund Management: Grantee shall deposit funds in an account requiring two signatures for disbursement and shall submit to the Department specimen signatures for all authorized signatories prior to receipt of funds; C. Fiscal Liability: Grantee shall be liable for all amounts which are determined to be due by the Department including, but not limited to, disallowed costs which are the result of Grantee’s or its contractor’s conduct under this Agreement. Grantee shall be notified in writing and shall be permitted to respond regarding any controversy or proceeding between the Department and HUD arising from this Agreement. D. Fiscal Records: All financial transactions must be supported by complete and verifiable source documents. Records shall provide a clear audit trail and shall be maintained as specified in Section 25 of this Agreement. E. Program Income: Any and all Program Income received by Grantee during the administration of this Agreement must be receipted and deposited into a separate Program Income account. Program Income funds may not be comingled with CDBG grant funds in a single account. Page 181 of 625 City of Ukiah 20-CDBG-12052 Page 17 of 21 EXHIBIT D Program Name: Community Development Block Grant (CDBG) NOFA Date: 01/21/2020; Amended on 04/03/2020, and 06/19/2020 Approved Date: 07/02/2020 Prep. Date: 12/15/2020 24. Reversion of Assets Upon expiration of this Agreement, Grantee shall transfer to the Department any CDBG funds, excluding Program Income, in Grantee’s control at the time of expiration. Further, any real property under Grantee’s control that was acquired and/or improved in whole or in part with CDBG funds (including CDBG funds provided to the Grantee in the form of a loan and Program Income) in excess of $25,000.00 shall be either: A. Used to meet one of the National Objectives in 24 CFR Part 570 until five (5) years after expiration or closure of this Agreement, the length of time to be further prescribed by mutual agreement of the parties. B. Disposed of in such manner that Grantee is reimbursed in the amount of the fair market value of the property at the time of disposition of the property less any portion of the value attributable to expenditures of non-CDBG funds for acquisition and/or improvement of such property. The proceeds from such disposition is Program Income. If the Grantee provides funds for the purchase or improvement of real property to a subrecipient that is a private non-profit organization, that subrecipient must further agree to a voluntary lien on above-referenced real property as to any CDBG funds received and that such lien will be notarized and recorded in the Office of the County Recorder where the real property is located. 25. Monitoring Requirements The Department shall perform a program and/or fiscal monitoring of the CDBG grant no less than once during the thirty-six (36) month expenditure period of this Agreement. The Grantee shall be required to resolve any monitoring findings to the Department's satisfaction by the deadlines set by the Department to maintain program eligibility. Grantees and applicable subrecipients shall retain all books, records, accounts, documentation, and all other materials relevant to this Agreement for a minimum period of five (5) years after the Department notifies the Grantee that the HCD contract has been closed according to the record retention requirements at 2 CFR 200.333. Grantees and applicable subrecipients shall permit the State, federal government, the state Bureau of State Audits, the Department, and/or their representatives, upon reasonable notice, unrestricted access to any or all books, records, accounts, Page 182 of 625 City of Ukiah 20-CDBG-12052 Page 18 of 21 EXHIBIT D Program Name: Community Development Block Grant (CDBG) NOFA Date: 01/21/2020; Amended on 04/03/2020, and 06/19/2020 Approved Date: 07/02/2020 Prep. Date: 12/15/2020 documentation, and all other materials relevant to this Agreement for the purpose of monitoring, auditing, or otherwise examining said materials. 26. Inspections of Grant Activity The Department reserves the right to inspect any grant activity(ies) performed hereunder to verify that the grant activity(ies) is being and/or has been performed in accordance with the applicable federal, state and/or local requirements and this Agreement. A. The Grantee shall inspect any grant activity performed by contractors and subrecipients hereunder to ensure that the grant activity(ies) is being and has been performed in accordance with the applicable federal, state and/or local requirements and this Agreement. B. The Grantee agrees to require that all grant activity(ies) found by such inspections not to conform to the applicable requirements be corrected, and to withhold payment to its contractor or subcontractor, respectively, until it is so corrected. 27. Signs If the Grantee places signs stating that the activity is funded with private or public dollars and the Department is also providing financing, it shall indicate in a typeface and size commensurate with the Department's funding portion of the project that the Department is a source of financing through the CDBG Program. 28. Insurance The Grantee shall have and maintain in full force and effect prior to the start of work, and at all times during the term of this Agreement such forms of insurance, at such levels as may be determined by the Grantee and the Department to be necessary for specific components of the grant activity(ies) described in Exhibit E. Prior to the commencement of any work, Grantee shall provide to the Department acceptable proof(s) of insurance confirming the required insurance coverages are in effect and naming the Department as an additional insured, where applicable. No insurance policy may be cancellable on less than thirty (30) calendar days prior notice to the insured and the Department. Grantees are responsible for requiring sufficient insurance, including but not limited to liability and workers compensation insurance, from all contractors and Page 183 of 625 City of Ukiah 20-CDBG-12052 Page 19 of 21 EXHIBIT D Program Name: Community Development Block Grant (CDBG) NOFA Date: 01/21/2020; Amended on 04/03/2020, and 06/19/2020 Approved Date: 07/02/2020 Prep. Date: 12/15/2020 subrecipients. Grantees are recommended to be listed as an additional insured on policies held by contractors or subrecipients for the implementation of this award. Where a Grantee insurance policy is required to be purchased specifically for the execution or implementation of the activity funded through this award, the Department must be listed as an additional insured on the declarations page of the policy. 29. Anti-Lobbying Certification Grantee shall comply with and require that the language of this certification be included in all contracts or subcontracts entered into in connection with this grant activity(ies) and that all subrecipients shall certify and disclose accordingly. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by 31 U.S.C. 1352. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000.00 and no more than $100,000.00 for such failure. A. No federally appropriated funds have been paid or will be paid, by or on behalf of it, to any person for influencing or attempting to influence an officer or employee of any agency, a member of Congress, an officer or employee of Congress, or an employee of a member of Congress in connection with the awarding of any federal contract, the cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any federal contract, grant, loan, or cooperative agreement. B. If any funds other than federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a member of Congress, an officer or employee of Congress, or an employee of a member of Congress in connection with this federal contract, grant, loan, or cooperative agreement, it will complete and submit Standard Form LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions. 30. Conflict of Interest Pursuant to 24 CFR 570.489(h), no member, officer, or employee of the Grantee, or its designees or agents, no member of the governing body of the locality in which the program is situated, and no other public official of such locality or localities who exercise or have exercised any functions or responsibilities with respect to CDBG activities assisted under this part, or who are in a position to participate in a decision-making Page 184 of 625 City of Ukiah 20-CDBG-12052 Page 20 of 21 EXHIBIT D Program Name: Community Development Block Grant (CDBG) NOFA Date: 01/21/2020; Amended on 04/03/2020, and 06/19/2020 Approved Date: 07/02/2020 Prep. Date: 12/15/2020 process or gain inside information with regard to such activities, including members and delegates to the Congress of the Unites States may obtain a financial interest or benefit from a CDBG-assisted activity, or have a financial interest in any contract, subcontract or agreement with respect to a CDBG-assisted activity or its proceeds, either for themselves or those with whom they have business or immediate family ties, during their tenure, or for one (1) year thereafter. The Grantee shall incorporate, or cause to be incorporated, in all such contracts or subcontracts a provision prohibiting such interest pursuant to the purposes of this section. 31. Obligations of Grantee with Respect to Certain Third-Party Relationships Grantee shall remain fully obligated under the provisions of this Agreement notwithstanding its designation of any third party or parties for the undertaking of all or any part of the Program with respect to which assistance is being provided under this Agreement to the Grantee. The Grantee shall comply with all lawful requirements of the Department necessary to ensure that the Program, with respect to which assistance is being provided under this Agreement to the Grantee, is carried out in accordance with the Department's Assurance and Certifications, including those with respect to the assumption of environmental responsibilities of the Department under Section 104(g) of the Housing and Community Development Act of 1974 [42 U.S.C. 5304(g)]. 32. Energy Policy and Conservation Act This Agreement is subject to mandatory standards and policies relating to energy efficiency which are contained in the State Energy Conservation Plan issued in compliance with the Energy Policy and Conservation Act (Pub. L. 94-163, 89 Stat. 871). 33. State Contract Manual Requirements (Section 3.11, Federally Funded Contracts (Rev. 3/03): A. All contracts, except for State construction projects that are funded in whole or in part by the Federal government, must contain a thirty (30)-day cancellation clause and the following provisions: 1) It is mutually understood between the parties that this contract may have been written for the mutual benefit of both parties before ascertaining the availability of congressional appropriation of funds to avoid program and fiscal delays that would occur if the contract were executed after that determination was made. Page 185 of 625 City of Ukiah 20-CDBG-12052 Page 21 of 21 EXHIBIT D Program Name: Community Development Block Grant (CDBG) NOFA Date: 01/21/2020; Amended on 04/03/2020, and 06/19/2020 Approved Date: 07/02/2020 Prep. Date: 12/15/2020 2) This Agreement is valid and enforceable only if sufficient funds are made available to the State by the United States Government for the purpose of this Program. In addition, this contract is subject to any additional restrictions, limitations, or conditions enacted by the Congress or to any statute enacted by the Congress that may affect the provisions, terms, or funding of this contract in any manner. 3) The parties mutually agree that if the Congress does not appropriate sufficient funds for the program, this contract shall be amended to reflect any reduction in funds. 4) The Department has the option to invalidate the contract under the thirty (30) day cancellation clause or to amend the contract to reflect any reduction in funds. B. Exemptions from provisions A.1 through A.4 above may be granted by the Department of Finance provided that the director of the State agency can certify in writing that Federal funds are available for the term of the contract. C. California Government Code § 8546.4(e) provides that State agencies receiving federal funds shall be primarily responsible for arranging for federally required financial and compliance audits, and shall immediately notify the Director of Finance, the State Auditor, and the State Controller when they are required to obtain federally required financial and compliance audits. Page 186 of 625 Applications: Orr Street Bridge and Transportation Corridor Study and Plan EXHIBIT E Award Number 20-CDBG-12052 PO Number Profile cschlatter@cityofukiah.com Section I Activity Category Planning Activity (P) 20A Community Development Planning National Objective (P) (LMA) Low/Mod Area Benefit National Objective (HCD USE) (LMA) Low/Mod Area Benefit Check this box if the activity is in support of housing This activity supports housing Section II Measure Indicator (P) Persons Assisted Choose the measure indicator from the list. Detailed information on performance measurements can be located in HUD’s Basically CDBG manual, Chapter 13. https://files.hudexchange.info/resources/documents/Basically-CDBG-Chapter-13-Performance-Measurement.pdf Number of Beneficiaries 760 Please indicate the proposed number of beneficiaries of this activity. LMA - Number of LMI persons in service area that will benefit. LMC - Number of LMI persons that will benefit LMH - Number of households that will benefit LMJ - Number of jobs created/retained Presumed Benefit Types Elderly Persons, Adults Meeting Bureau of Census' Definition of Severly Disabled Persons Additional Benefit Types Youths, Single Adults, Single Men, Single Women, Families Section III Program Title Orr Street Bridge and Transportation Corridor Study and Plan Organization Name City of Ukiah Is this acitivity in a Colonia? No Is this acitivity for a non-Federally recognized Native American tribe? No City of Ukiah 20-CDBG-12052 Page 1 of 156 Page 187 of 625 For a list of Federally recognized Native American tribes in California please see https://www.ncsl.org/research/state-tribal-institute/list-of-federal-and- state-recognized-tribes.aspx. For more information see the Governor’s Office of the Tribal Advisor at https://tribalgovtaffairs.ca.gov/. Program Census Location The Census information in this section will be used for legislative and congressional district tracking. Please use the Census information of your primary facility or the designated address of the responsible organization. If you are doing a LMA activity, you will be asked to provide additional Census information specific to your service area. It is ok if the information is duplicative. Use the HUD LMSI mapping tool located at https://hud.maps.arcgis.com/apps/webappviewer/index.html?id=ffd0597e8af24f88b501b7e7f326bedd to gather the required census tract information as identified by the address below. For instructions on using the mapping tool visit: https://hud.maps.arcgis.com/home/item.html?id=ffd0597e8af24f88b501b7e7f326bedd Identify the census location data for the administrative entity of this application (if this is a county use the County Administration building, if this is a city use City Hall or an administrative facility). County Code 045 Census Tract 115 Census Block Group(s) 01 Address 300 Seminary Ave. Ukiah, CA 95482 Section IV Activity Address Orr Street, Ukiah, CA 95482 Activity Description The City of Ukiah proposes the funding of a planning study for Orr Street Bridge and the Orr Street transportation corridor in the incorporated area of the City of Ukiah. Activities include completion of a study to analyze existing conditions of the street, including the transportation corridor and bridge, as well as the completion of a plan and preparation of plans and specifications and an Engineer's Cost Estimate to be used for a future public improvement project for Orr Street. The study, performed by a procured civil engineering design professional, is expected to be completed in 6 months. Orr Street is located within one of the oldest residential neighborhoods in Ukiah, the Wagenseller Neighborhood, and within Census Tract 115, Block Group 1. 760 persons, nearly 65% of Block Group 1, are identified within this block group as low/moderate-income. Enter a detailed description of your activity which should include at a minimum: what the activity is, why it is needed, who the beneficiaries will be, where will it take place, how it will be done and when it will be complete. This should be a similar description provided for the NEPA. Additionally, please indicate if this will be a new activity, a modification to an existing activity, or if a new type of assistance will be added to an existing activity. By completing the narratives below the applicant is demonstrating a knowledge of need for the activity and the steps needed to achieve the desired outcome. City of Ukiah 20-CDBG-12052 Page 2 of 156 Page 188 of 625 Detailed Scope of Work - Task Narrative The planning study will be coordinated by the City Engineer and staff in the City of Ukiah Public Works Department and implemented by a procured design professional civil engineering firm. General administration activities will be provided "in-kind" by the City's Housing and Planning Divisions of the Community Development Department as part of the matching funding provided by the City. A detailed task narrative, listing steps and a timeline for implementation, is below: 1. Complete procurement of a design professional civil engineering firm (consultant)- within 30 days of standard agreement execution or by November 1, 2020, whichever occurs first (note: if the standard agreement is executed earlier all dates listed below will be adjusted accordingly). 2. Secure City Council approval on contract award- by November 18, 2020. 3. Procured consultant to complete land surveying, including location of utilities, topographic survey and property lines, and Right of Way location- by January 8, 2021. 4. Consultant to present draft of presentation package for meeting with City Engineer and Public Works staff- by January 15, 2021. 5. City and consultant host community meeting to discuss project with neighborhood residents, including the Wagenseller Neighborhood Association- by January 22, 2021. 6. Community input is incorporated into proposed layout plan and the Orr Street transportation corridor and Orr Street Bridge- by February 19, 2021. 7. Completed study and bid package including plans and specifications and an Engineer's Cost Estimate for Orr Street and the Orr Street Bridge rehabilitation project presented to City Council for review and approval- by March 17, 2021. The City expects to submit monthly funds requests throughout the study period. Grant closeout activities are expected to be completed by April 2, 2021. Provide a detailed narrative describing the steps to be taken to complete the activity. (i.e.: Task 1- create marketing plan; Task 2- hold a town hall meeting; Task 3- analyze feedback… etc.). This task narrative should indicate your knowledge of the steps and actions necessary to complete your activity. Narrative should include all actions taken to reach readiness through actions necessary for closeout. Detailed Scope of Work - Deliverable Narrative Deliverable 1- Land survey results as depicted on a topographic map showing property lines and existing utilities- by January 8, 2021. Deliverable 2- Agenda and presentation package for community meeting with City Engineer and Public Works staff- by January 15, 2021. Deliverable 3- Community meeting with neighborhood residents- by January 22, 2021. Deliverable 4- Layout plan and draft bid package- by February 19, 2021. Deliverable 5- Completed study and bid package, including plans and specifications and Engineer's Cost Estimate, for presentation to and approval by City Council- by March 17, 2021. Provide a detailed narrative describing the deliverables that will be completed as part of this activity. (i.e.: Deliverable 1- marketing plan; Deliverable 2- town hall meeting minutes; Deliverable 3- labor compliance files… etc.). This deliverable narrative should indicate your knowledge of the documentation necessary to monitor and evaluate activity compliance. These documents should be part of your project file and will be reviewed as part of your onsite monitoring. Section V Will you need more than 30 days after the expenditure deadlines to complete your activity reporting? No Will you need more than 30 days after the expenditure deadline to complete your beneficiary reporting, for example; reporting for activities that are in support of housing or economic development where it is likely that there will be a time gap between completion of the activity and reportable beneficiaries. Do you want to add additional optional milestones? No If you selected YES, please provide each milestone for the program as well as the anticipated completion date. There are spaces for 10 milestones, however only the first and last are mandatory. The first milestone is the proposed activity start date and the last milestone is the proposed notice of completion or completion date of the activity. Additional milestones are optional. Milestones provided in this section will become part of the Standard Agreement. Milestone #1 Complete procurement of design professional civil engineering firm. Milestone #1 Completion Date 11/01/2020 Confirmation of Closeout - Milestone #10 Complete closeout activities. City of Ukiah 20-CDBG-12052 Page 3 of 156 Page 189 of 625 Confirmation of Closeout - Milestone #10 Completion Date 04/02/2021 Readiness Criteria Have you met the state objective for Disaster Resiliency Long-Term Planning? Yes Upload the plan State Obj Doc- Disaster Resiliency.Ukiah.pdf Have you met the state objective for Fair Housing- Access to Opportunity? Yes Upload documentation showing how you met this objective State Obj Doc- Fair Housing.Ukiah.pdf Is this a Code Enforcement Program? No Planning Statement of Need and Proposed Outcome Orr Street and the Orr Street Bridge that spans Orr Creek from end to end is 900 feet in length, with the Bridge bifurcating this distance. Due to damage from a fire over 10 years ago, both the Bridge and Street have been closed to vehicular traffic. There are very few pedestrian facilities along the entire length of Orr Street, posing difficulties for seniors, the disabled, and other residents of the predominantly low/moderate-income neighborhood, known as the Wagenseller Neighborhood, in accessing critical services. Originally, the Orr Street Bridge was maintained as part of the City’s road system, but after the Street was closed the Bridge continued to deteriorate and now has a wood surface that is in complete disrepair (see attached pictured), posing additional hazards to residents. Adding to these safety and accessibility issues, larger emergency vehicles, delivery vehicles, and garbage trucks must back out of the street several hundred feet or pull into private driveways and navigate three-point turns to leave the neighborhood, posing a particular hazard to vulnerable populations. What little funding was originally identified for the study has since dissipated due to the revenue shortfalls from the COVID-19 pandemic. Although the City will provide in-kind matching funding through the Community Development Department for CDBG general administration services, CDBG funding is necessary to implement the planning activity. There is thus both tremendous need for the study, as well as the CDBG funding to support the study. If funded, the Orr Street Bridge and Transportation Corridor and Plan would identify the constraints of the multiple uses (vehicles, pedestrians and bicycles) and identify potential solutions. The study would also identify the costs associated with the potential solutions, and through development of plans and specifications and an Engineer’s Cost Estimate would produce a design and implementation timeline and identify the costs for putting the solution(s) into motion. The City has a dedicated sales tax fund for road improvements and road maintenance, so a resulting project from the Orr Street Bridge and Transportation Study and Plan would both be feasible and in the immediate-term. The City would intend to seek matching funding in the 2020-2021 CDBG NOFA for the street improvement project identified from this planning study. The Need Statement presents facts and evidence to support the need for your planning activity. An effective need statement will describe the target populations to be served, define the community problem to be addressed, is related to the purposes and goals of your organization, includes quantitative and qualitative documentation and supporting information, does not make any unsupported assumptions, and describes the situation in terms that are both factual and of human interest. Planning Statement of Need Documentation Other (describe in narrative) Upload documentation of Need and Proposed Outcomes City of Ukiah Orr St Bridge Pic.jpg Upload documentation of Need and Proposed Outcomes Upload documentation of Need and Proposed Outcomes Provide a detailed description of the population that will benefit from the implementation of the provide and how that population meets a national objective. Description should include if the population is a protected class, presumed benefit, or has some other shared characteristic, has been impacted by a disaster, is vulnerable due to environmental, economic, or community factors, or has other special characteristics. City of Ukiah 20-CDBG-12052 Page 4 of 156 Page 190 of 625 Describe the population that will benefit The completion of this study will lead to a future rehabilitation project on Orr Street and the Orr Street Bridge, improving access to services and employment centers for a predominantly low/moderate-income residential neighborhood and enhancing bicycle and pedestrian corridors. Orr Street is within Census Tract 115, Block Group 1, a block group with nearly 65% low/moderate- income individuals. The Orr Street corridor has needed to be rehabilitated for quite some time. At the completion of the future rehabilitation project, an estimated 760 low/moderate-income persons will have improved access to employment opportunities and enhanced transportation options. This will allow this population equal access to the services and opportunities afforded other city residents. Provide a narrative describing your planned community outreach for this planning activity. Community outreach will be conducted at three different stages of the project: 1) at project initiation and through a press release upon notification of the CDBG funding award; 2) during a community meeting to present initial land survey results and secure community input on the layout and transportation plan; and 3) at the completion of the study, during City Council review and approval. Announcements regarding the community meeting will be released in both English and Spanish on the City's website and Facebook page, and the City will have translators available for the meeting, either remotely or in-person depending on the status of the Shelter in Place orders at that time. Although community outreach is planned at each of these three stages, given the City's partnership with the residential neighborhood association, it is expected community outreach and interaction will be ongoing throughout the 6-month study period. Ultimately, this level of engagement will lead to a more responsive and reflective study identifying the future priorities for more efficient and safe transportation throughout the neighborhood. Provide documentation of your planning team qualifications. Duty Statements/Resumes Duty Statements.Resumes- Ukiah Orr St planning study.pdf Activity Flow Chart Activity Flow Chart- Orr Street Corridor Planning Study.pdf Organization Flow Chart City of Ukiah Organization Chart.jpg Indicate the number of grants managed in the last 48 months 4 or more grants List the grants managed in the last 48 months. CDBG Business Assistance and Microenterprise Technical Assistance through HCD CDBG: 16-CDBG-11147 and CDBG Program Income Tenant Based Rental Assistance and First Time Homebuyer through HCD HOME: 16-HOME-11376 and HOME Program Income HOME New Rental Housing Construction Project, Ukiah Senior Apartments, through HCD HOME: 18-HOME-12560 SB2 Planning Grant Program grant through HCD Housing Policy Division: 19-PGP-13298 Provide a narrative listing your partners and collaborators City of Ukiah Public Works staff and the City Engineer will utilize input from residents of the Wagenseller Neighborhood and other community residents to produce a plan reflective of community input and safe and appropriate for the neighborhood. The City has an existing partnership with the Wagenseller Neighborhood Association (Other Partner) and plans to continue working closely with this Association to produce a transportation corridor study and plan that meets the Neighborhood's needs. List of collaborators/partners Other partner (describe in narrative and specify that it is "Other partner") Partners/Collaborators Supporting Documentation Partners/Collaborators Supporting Documentation Partners/Collaborators Supporting Documentation Partners/Collaborators Supporting Documentation City of Ukiah 20-CDBG-12052 Page 5 of 156 Page 191 of 625 Partners/Collaborators Supporting Documentation Partners/Collaborators Supporting Documentation Threshold Criteria Are you looking to start a new program, modify an ongoing program, or add a new type of assistance to an existing program? New Please include a narrative describing your staff and/or contractor/subrecipient expertise Tim Eriksen has been employed by the City of Ukiah since 2001, having first served as the Senior Civil Engineer from 2001 to 2006 and then the Director of Public Works and City Engineer from 2006 to present. He has overseen and directed several large public works projects in his tenure and coordinated multiple transportation studies and plans. As the principal individual responsible for monitoring the condition of the City's infrastructure, Mr. Eriksen has a solid understanding of what is needed for the efficient and safe traffic flow and pedestrian and vehicular access for City streets, including the Orr Street transportation corridor. Jason Benson has approximately 9 years of experience in a variety of senior project management roles, including most recently his role in the on site construction management of the City of Ukiah's Recycled Water Project. A licensed professional engineer, Mr. Benson holds a B.S. in Mechanical Engineering. He has been employed by the City of Ukiah as Senior Engineer since 2019. Craig Schlatter, Community Development Director for the City of Ukiah, has approximately 14 years' experience with the State CDBG program and has administered and implemented multiple community and economic development and housing activities through CDBG open grants and Program Income- both for the City of Ukiah and for other non-entitlement communities throughout Northern California. Mr. Schlatter's experience includes involvement in each phase of administration and implementation, from program and project scoping and design, to grant application preparation, project/program general set-up, implementation of the activity, and closeout. Alicia Tlelo Martinez, Assistant Planner, has experience in housing and community development activities at both a locally based housing nonprofit development company and at the City of Ukiah. Ms. Tlelo has managed the City's CDBG and HOME loan portfolio since 2019, assisted in the preparation of NEPA environmental reviews, and also handled funds requests, invoicing, and reports. Mary Horger, Financial Services Manager, has over 15 years' experience with all aspects of government procurement, including federal procurement efforts and contract management related to CDBG programs and projects. Ms. Horger also has significant experience in budgeting, accounting, and financial functions supporting state and federal grants, special projects, and large public capital improvement projects. Daniel Buffalo has served as the Finance Director for the City of Ukiah since 2016, having served previously as the Finance Director for the City of Lakeport. Both the City of Ukiah and City of Lakeport have been active in the application and administration of CDBG grants and Program Income, providing Mr. Buffalo with significant experience in the management and oversight of fiscal processes within the CDBG program. A licensed CPA, Mr. Buffalo holds a Masters of Public Administration from USC. Do you have a signed agreement with a contractor/subrecipient? Planning application - procurement in process The Subrecipient Agreements must meet the requirements of 24 CFR §570.503: https://www.law.cornell.edu/cfr/text/24/570.503 Contracts must be in compliance with 2 CFR §§200.317-200.326:. https://www.ecfr.gov/cgi-bin/text-idx?node=2:1.1.2.2.1.4.31&rgn=div7 Contracts should include language required in Appendix 2 of 2 CFR 200: https://www.law.cornell.edu/cfr/text/2/appendix-IItopart_200 Can you confirm that the funding requested is gap funding? No Upload your Debarment Check City of Ukiah Debarment Check.pdf Upload additional Debarment Check Documentation City of Ukiah 20-CDBG-12052 Page 6 of 156 Page 192 of 625 Upload additional Debarment Check Documentation Upload additional Debarment Check Documentation Upload additional Debarment Check Documentation Upload additional Debarment Check Documentation Upload your Statement of Assurances and Compliance with 2 CFR Part 200 Appendix J-2020 CDBG Application Certifications-signed.pdf Citizen Participation - Have you met all Public Hearings/Citizen Participation requirements? Yes Upload Citizen Participation Proof of Public Notice City of Ukiah Proofs of Publication- App Submittal and Design Phase.pdf Upload Public meeting/hearing presentation/handout materials Description.agenda.report- Ukiah App Submittal Public Hearing.pdf Upload Public meeting/hearing presentation/handout materials Description.minutes.handouts- Ukiah Local App-Design Phase process.pdf Per 24 CFR §570.486 https://www.law.cornell.edu/cfr/text/24/570.486 the public notice should contain at the minimum, the amount of CDBG funds being requested, the amount of PI funds being used (if applicable), the range of activities that will be performed, the address, phone number, and times of the meeting. Upload Approved Resolution for Application CC Reso 2020-43 and 2020-20 - Approving Application for Funding from CDBG.pdf Upload CA TIN Verification form GovtTINForm_000 City of Ukiah-signed.pdf Are all single audit findings cleared or in remediation? N/A (no audit finding or not required to submit single audit) Upload your most current single audit, if applicable Upload your most current single audit, if applicable Upload your Proof of Findings Resolution or Remediation plan Are all program monitoring findings cleared or in remediation? N/A (no monitoring findings or no recent monitoring completed) Have any Department of Housing and Community Development monitoring findings been resolved or is there an approved remediation plan in effect? If you have not been monitored in the last five years, select N/A. If you are unsure if your prior findings have been resolved please contact your program representative. Upload your Proof of Monitoring Resolution or Remediation plan Are you in compliance with all exisiting HCD award agreements? Yes Have funds due to the state for repayment of non-compliance items have been repaid? Or have you entered into a satisfactory repayment agreement, and payments are current? N/A (no funds due for re-payment) Have you expended at least 50 percent of open CDBG funds in this same activity? N/A City of Ukiah 20-CDBG-12052 Page 7 of 156 Page 193 of 625 Do you have any overdue semi-annual or annual grant reports? No Upload proof of NEPA Compliance Level of ER- City of Ukiah Orr St study.pdf Upload additional proof of NEPA Compliance NEPA- E-CENST- City of Ukiah Orr St study.pdf Upload additional proof of NEPA Compliance Upload additional proof of NEPA Compliance Upload additional proof of NEPA Compliance Upload additional proof of NEPA Compliance Upload the Environment Review form and essential supporting documentation including consultation letters, mitigations conditions of approval or other documents. Please do not upload the entire environmental review record if it is more than 50 pages. Do upload any noticing FONSI/RROF or NOIRROF and Authorization to Use Funds if available that corresponds with the activity’s appropriate level of review. Acceptable formats of these forms can be located at https://www.hudexchange.info/programs/environmental-review/. To determine the correct level of review go to HUD’s environmental review overview page https://www.hudexchange.info/programs/environmental-review/orientation-to-environmental-reviews/#overview. Please make sure your Environmental Review is definitive in findings and that the program description matches the program description in this application. Environmental Reviews with qualified findings that do not adequately or correctly identify mitigations that did not complete required consultations, or that have other material deficiencies may result in disqualification. Has your housing element been submitted to HCD? Yes Upload your housing element proof of submittal Ukiah Review Letter - Adopted FINAL (HCD Certification).pdf Have you enacted limitations on residential construction other than establishing agricultural preserves or limitations based on health and safety needs? No Applicant must be in compliance with HSC §25395.99 https://codes.findlaw.com/ca/health-and-safety-code/hsc-sect-25395-99.html. For more information about Land-Use Controls please visit https://www.hcd.ca.gov/community-development/building-blocks/constraints/land-use-controls.shtml. Average Score Budget Worksheet Have you completed and submitted your budget worksheet? Yes Upload activity budget documentation (spreadsheet) Activity Budget- City of Ukiah Orr St Bridge and Transpo Study.xlsx Upload cost allocation plan (if applicable) Upload other budget documentation Budget narrative should include information about activity viability if the project is only partially funded. For instance can the project scope be reduced the number of beneficiaries be reduced, can the project be scaled to the amount of funding available. Include budget information that describes your activity budget as uploaded. Make sure the budget narrative has a relationship to the tasks and deliverables described above. View Budget Worksheet https://portal.ecivis.com/#/peerBudget/276F2AA6-7291-4AEF-A61F-EE0FC8F9AA18 # of Reviews 0 City of Ukiah 20-CDBG-12052 Page 8 of 156 Page 194 of 625 # of Denials 0 Original Submission Date (for re-submissions) Section VI - Budget Applications: File Attachments Upload the plan State Obj Doc- Disaster Resiliency.Ukiah.pdf Upload documentation showing how you met this objective State Obj Doc- Fair Housing.Ukiah.pdf Upload documentation of Need and Proposed Outcomes City of Ukiah Orr St Bridge Pic.jpg Duty Statements/Resumes Duty Statements.Resumes- Ukiah Orr St planning study.pdf Activity Flow Chart Activity Flow Chart- Orr Street Corridor Planning Study.pdf Organization Flow Chart City of Ukiah Organization Chart.jpg Upload your Debarment Check City of Ukiah Debarment Check.pdf Upload your Statement of Assurances and Compliance with 2 CFR Part 200 Appendix J-2020 CDBG Application Certifications-signed.pdf Upload Citizen Participation Proof of Public Notice City of Ukiah Proofs of Publication- App Submittal and Design Phase.pdf Upload Public meeting/hearing presentation/handout materials Description.agenda.report- Ukiah App Submittal Public Hearing.pdf Upload Public meeting/hearing presentation/handout materials Description.minutes.handouts- Ukiah Local App-Design Phase process.pdf Upload Approved Resolution for Application CC Reso 2020-43 and 2020-20 - Approving Application for Funding from CDBG.pdf Upload CA TIN Verification form GovtTINForm_000 City of Ukiah-signed.pdf Upload proof of NEPA Compliance Level of ER- City of Ukiah Orr St study.pdf Upload additional proof of NEPA Compliance NEPA- E-CENST- City of Ukiah Orr St study.pdf Upload your housing element proof of submittal Ukiah Review Letter - Adopted FINAL (HCD Certification).pdf Upload activity budget documentation (spreadsheet) Activity Budget- City of Ukiah Orr St Bridge and Transpo Study.xlsx City of Ukiah 20-CDBG-12052 Page 9 of 156 Page 195 of 625 2019-20 CDBG APPLICATION – ORR STREET BRIDGE AND TRANSPORTATION CORRIDOR STUDY AND PLAN STATE OBJECTIVES DOCUMENTATION STATE OBJECTIVE 1: DISASTER RESILIENCY LONG-TERM PLANNING The City of Ukiah has actively engaged in strategic planning activities that promote long term resiliency planning. Two example are below, with descriptions provided. A. Long-term planning- Disadvantaged Unincorporated Communities Analysis Description: In accordance with requirements listed in SB 244, the City of Ukiah completed an analysis that identified 11 Disadvantaged Unincorporated Communities (DUC) within the City’s Sphere of Influence. The analysis also identified structural and infrastructure deficiencies and outlined options for addressing those deficiencies. On October 23, 2019, the Ukiah City Council adopted an amendment to the Land Use Element of its General Plan to incorporate the DUC Analysis. The completed DUC analysis is attached as Attachment 1. The staff report and City Council Resolution No. 2019-48 adopting the DUC Analysis into the City’s current (1995) General Plan are attached as Attachment 2. B. Long-term planning- Mendocino Multi-Jurisdiction Hazard Mitigation Plan Description: The City of Ukiah is currently engaged in the development of a Mendocino County multi-jurisdiction hazard mitigation plan (MJHMP). The purpose of the Mendocino County MJHMP is to reduce property losses and avoid injury and/or casualties resulting from natural disasters. Six different jurisdictions are participating, including (in addition to the City of Ukiah), the County of Mendocino, City of Fort Bragg, City of Point Arena, City of Willits, and the Mendocino County Office of Education (The Office of Education is treated as a jurisdiction for purposes of the MJHMP.) The MJHMP is scheduled to be completed by the end of calendar year 2020, with public meetings and surveys scheduled throughout the MJHMP development process. Once completed, City staff plan to schedule the MJHMP for City Council adoption. City of Ukiah 20-CDBG-12052 Page 10 of 156 Page 196 of 625 City of Ukiah 1 1995 General Plan DISADVANTAGED UNINCORPORATED COMMUNITIES INTRODUCTION Senate Bill 244 (SB 244) requires cities to identify and describe disadvantaged unincorporated communities (DUCs) inside or near its boundaries. The purpose of this legislation is to begin to address the lack of access to basic community infrastructure, such as sidewalks, clean drinking water, and adequate waste processing in unincorporated communities. This lack of investment threatens health and safety, and results in further economic, social, and educational inequality. SB 244 requires cities and counties to include DUCs in long-range planning to produce a more efficient delivery system of services and infrastructure. One of the core aims of SB 244 is to address the complex legal, financial, and political barriers that contribute to regional inequity and infrastructure deficiencies. This paper is organized into the following sections: Introduction ........................................................................................................... 1 DUC Identification Methodology ........................................................................... 4 Communities Identified ......................................................................................... 7 Infrastructure Deficiency Analysis ....................................................................... 10 Key Terms .......................................................................................................... 33 References ......................................................................................................... 34 Attachment 1 City of Ukiah 20-CDBG-12052 Page 11 of 156 Page 197 of 625 2 City of Ukiah 1995 General Plan Based on the requirements of SB 244, this analysis includes an assessment of infrastructure, covering water, wastewater, storm drainage, and structural fire protection facilities and services; infrastructure needs or deficiencies for each of the identified DUCs; and potential funding mechanisms that could resolve any identified infrastructure deficiencies. SB 244 defines a DUC as a fringe, island, or legacy community that meets the following criteria: Contains 10 or more dwelling units in close proximity to one another; Is either within a city sphere of influence (SOI), is an island within a city boundary, or is geographically isolated and has existed for more than 50 years; and Has a median household income that is 80 percent or less than the statewide median household income (MHI). SB 244 distinguishes three types of DUCs based on the following definitions: “Island community” means any inhabited and unincorporated territory that is surrounded or substantially surrounded by one or more cities or by one or more cities and a county boundary or the Pacific Ocean. “Fringe community” means any inhabited and unincorporated territory that is within a city’s sphere of influence. “Legacy community” means a geographically isolated community that is inhabited and has existed for at least 50 years. As demonstrated in the following sections, all of the DUCs identified in this analysis match the definition of a fringe community. City of Ukiah 20-CDBG-12052 Page 12 of 156 Page 198 of 625 City of Ukiah 3 1995 General Plan Table 1 summarizes the findings from this DUC analysis, which is described in depth in the following sections. As shown in the table, there are no infrastructure deficiencies for water, wastewater, or stormwater drainage in Ukiah DUCs. However, based on information from the Ukiah Valley Fire Authority (UVFA), the identified DUCs have structural fire protection deficiencies due to the water infrastructure for fire connection in these areas: the majority of the fire connections in the identified DUCs are standpipes or wharf hydrants, which do not produce the normal fire flows of a standard hydrant. TABLE 1 INFRASTRUCTURE IN DISADVANTAGED UNINCORPORATED COMMUNITIES UKIAH 2019 DUC Identifier Water* Wastewater Stormwater Drainage Structural Fire Protection South of the City of Ukiah City Limits DUC #1 DUC #2 DUC #3 DUC #4 DUC #5 North of the City of Ukiah City Limits DUC #6 DUC #7 DUC #8 DUC #9 DUC #10 DUC #11 KEY: No Deficiencies Deficient *Although the most recent data available indicates overall water capacity may be sufficient in these areas, the existing water infrastructure does not provide adequate water access for fire suppression protection in any of the identified DUCs. For this reason, all identified DUCs have fire suppression and safety services deficiencies. City of Ukiah 20-CDBG-12052 Page 13 of 156 Page 199 of 625 4 City of Ukiah 1995 General Plan DUC IDENTIFICATION METHODOLOGY While SB 244 describes the general characteristics of DUCs, it does not provide specific guidance on how to identify them. To assist local governments in addressing the requirements of SB 244, the Governor’s Office of Planning and Research (OPR) published a technical advisory memo in February 2013 titled: Senate Bill 244: Land Use, General Plans, and Disadvantaged Communities. The memo recommends data sources for identifying income status and mapping resources for identifying “communities” as defined by SB 244. Based on the guidance provided by OPR, the City identified DUCs in the Ukiah area by following the steps described below. STEP 1. LOW-INCOME STATUS First, the City identified unincorporated areas between the City limits and SOI that had a MHI that was 80 percent or less than the statewide MHI. This was done by looking at Census Block Groups (CBGs) and Census Designated Places (CDPs) that met the low- income threshold using income data from the 2013-2017 American Community Survey (ACS). From 2013-2017, the statewide MHI was $67,169, which set the low-income threshold of 80 percent or less than the statewide average, was $53,735. Figure 1 shows the areas that had MHI at or below $53,735. City of Ukiah 20-CDBG-12052 Page 14 of 156 Page 200 of 625 City of Ukiah 5 1995 General Plan City of Ukiah 20-CDBG-12052 Page 15 of 156 Page 201 of 625 6 City of Ukiah 1995 General Plan STEP 2. RESIDENTIAL PROXIMITY Next, within the areas identified as having a MHI of $53,735 or less, the City identified groupings of dwelling units that were in close proximity to each other and that were also similar in form to the density of residential areas typically located in suburban and urban communities. This was done using satellite imagery from Google Earth to locate areas with more than 10 dwellings in close proximity to each other. STEP 3. GROUND TRUTHING After identifying potential DUCs based on the thresholds described in SB 244 and the most recent data available, the City reviewed the identified communities to confirm they matched the intent of the SB 244 analysis and that the digital data sources used match current realities. City staff concluded that the 11 DUCs identified through the above process were valid and appropriate as defined under State law. City of Ukiah 20-CDBG-12052 Page 16 of 156 Page 202 of 625 City of Ukiah 7 1995 General Plan COMMUNITIES IDENTIFIED The DUCs that the City identified are “Fringe Communities,” as defined by SB 244. Table 2 lists the DUCs in the Ukiah SOI by size (in acres), the approximate number of dwelling units for each DUC, and the number of parcels in each community. Figure 2 shows the DUCs that are south of city limits, and Figure 3 shows the DUCs north of city limits. TABLE 2 IDENTIFIED DISADVANTAGED UNINCORPORATED COMMUNITIES UKIAH 2019 DUC Identifier DUC Size (acres) # of Dwelling Units (approximate) # of Parcels South of the City of Ukiah City Limits DUC #1 8.4 15 4 DUC #2 8.8 30 32 DUC #3 29.0 15 16 DUC #4 255.0 680 578 DUC #5 8.5 25 26 North of the City of Ukiah City Limits DUC #6 66.1 330 295 DUC #7 16.7 25 17 DUC #8 59.7 270 213 DUC #9 22.9 150 2 DUC #10 72.0 200 108 DUC #11 32.7 35 61 TOTAL 579.8 1,775 1,352 City of Ukiah 20-CDBG-12052 Page 17 of 156 Page 203 of 625 8 City of Ukiah 1995 General Plan City of Ukiah 20-CDBG-12052 Page 18 of 156 Page 204 of 625 City of Ukiah 9 1995 General Plan City of Ukiah 20-CDBG-12052 Page 19 of 156 Page 205 of 625 10 City of Ukiah 1995 General Plan INFRASTRUCTURE DEFICIENCY ANALYSIS SB 244 requires an analysis of infrastructure services for each DUC. This section first provides an overview of service providers in the Ukiah SOI that provide infrastructure facilities or services in the DUCs. The subsequent section describes the services provided by each provider within each DUC consistent with the requirements of SB 244. OVERVIEW OF SERVICE PROVIDERS WITHIN THE UKIAH SOI SB 244 calls for “an analysis of water, wastewater, stormwater drainage, and structural fire protection needs or deficiencies” for all identified DUCs. Within the Ukiah SOI, public water and wastewater services are provided by special districts. Where public water and wastewater services are not provided, onsite systems (e.g., private wells and septic systems) are used. Private wells and septic systems were not evaluated in this report. The following is an overview of how services are provided within the DUCs in the Ukiah area. WATER Potable water service within DUCs in Ukiah SOI is provided primarily by special districts, although several DUCs are reliant on individual wells. Special districts that provide water services include: Calpella County Water District (DUC #11) Mendocino County Russian River Flood Control and Water Conservation Improvement District (DUCs #1, #2, #3, #5, #6, #7, #8, #9, #10, and #11) Millview County Water District (DUCs #6, #7, #8, #9, and #10) Willow County Water District (DUCs #1, #2, #3, and #5, and approximately 95 percent of DUC #4) A small portion (approximately 5 percent of the total area) of DUC #4 relies on private wells. WASTEWATER Wastewater collection and treatment services are provided to DUCs in the Ukiah SOI through a combination of onsite septic systems (both individual septic and community septic systems) and special districts. Special districts that provide wastewater services include: Calpella County Water District (DUC #11) Millview County Water District (DUC #8) Ukiah Valley Sanitation District (DUCs #2, #3, #4, #5, and #6) DUCs #1 and #7, #9, #10 rely on septic tanks. STORMWATER DRAINAGE Nearly half of the Ukiah DUCs are provided with stormwater drainage services by Mendocino County (County). The other DUCs rely on roadside ditches to collect stormwater runoff. Services are provided as the following: Mendocino County (DUCs #4, #6, #10, and #11) City of Ukiah 20-CDBG-12052 Page 20 of 156 Page 206 of 625 City of Ukiah 11 1995 General Plan DUCs #1, #2, #3, #5, #7, #8, and #9 rely on roadside ditches. STRUCTURAL FIRE PROTECTION Fire protection services within the Ukiah SOI are provided by Ukiah Valley Fire Authority and the Redwood Valley-Calpella Fire District. The Ukiah Valley Fire Authority (UVFA) jointly manages, equips, maintains and operates all-risk fire, emergency medical and rescue services to the City and Fire District. Services are provided as the following: Redwood Valley-Calpella Fire District (DUC #11) Ukiah Valley Fire Authority (DUCs #1, #2, #3, #4, #5, #6, #7, #8, #9, and #10) City of Ukiah 20-CDBG-12052 Page 21 of 156 Page 207 of 625 12 City of Ukiah 1995 General Plan DUC SERVICE PROFILES For each of the 11 identified DUCs in the Ukiah SOI, the City consulted with the Mendocino Local Agency Formation Commission (LAFCo) and researched available data and reports to determine how water, wastewater, stormwater drainage, and structural fire protection services are provided. The Mendocino LAFCo information was derived primarily from published Municipal Service Reviews (MSRs) and SOI update reports. The following are analyses of how each DUC is being served. DUC #1 DUC #1 is located at the northwest corner of Burke Hill Road and Bisby Avenue, west of Redwood Highway. This area includes 4 parcels totaling approximately 8 acres, with approximately 15 mobile homes. This area is commonly known as Ukiah Mobile Estates. Water – The Mendocino County Russian River Flood Control and Water Conservation Improvement District (RRFC) provide raw water for irrigation and to municipal water purveyors within this area. The Willow County Water District (WCWD) receives water from the RRFC, then treats and distributes the water to this area. During a normal year, the WCWD distributes approximately 1,200 acre-feet of water per year for domestic and landscape and agricultural irrigation uses. Water usage is about 20 percent residential and 80 percent commercial/industrial. The WCWD maintains a storage capacity of 1.348 million gallons in nine storage tanks strategically located throughout the WCWD. Based on data contained in the 2013 Ukiah Valley Special Districts MSR, the WCWD would have sufficient capacity to meet anticipated demand- and consequently, it does not appear there are water deficiencies. City of Ukiah 20-CDBG-12052 Page 22 of 156 Page 208 of 625 City of Ukiah 13 1995 General Plan Wastewater – There is no community wastewater system in place for this community. Septic tanks are used by residents for wastewater disposal. Because no data has been recently presented suggesting the septic capacity is not sufficient for this community, there appear to be no wastewater deficiencies in this community. Stormwater Drainage – Storm drainage capture and transport is limited since there is no community storm drain system in place for this community. In lieu of a storm drain system, there are roadside ditches that are used to manage and transport stormwater runoff for the area. The use of roadside ditches have led to less ponding and localized flooding, but during large rain events, localized flooding and ponding may still occur. Based on the availability of stormwater runoff capture and transport through roadside ditches, there appear to be no stormwater drainage deficiencies in this community. Structural Fire Protection – Fire protection is provided to this community by Ukiah Valley Fire Authority (UVFA). The UVFA provides structural, wildland fire suppression, and emergency medical services. UVFA staff are trained to provide emergency medical service at the Basic Life Support (BLS) level and are the first responders to these types of calls. The UVFA reviews all applications for new commercial construction, multi-unit housing, occupancy changes, and tenant changes that are within its service area and require a building permit. UVFA Station 1 (South Station), located at 1500 S. State Street, is the closest station to DUC #1. This station is staffed full time, 24 hours a day, seven days a week, 365 days a year. During peak fire season, CalFire operates CalFire Station Ukiah, part of the Mendocino Unit, located at 2690 N. State Street. This station is not staffed full-time, but when operational, can assist UVFA during large fire incidents. Water infrastructure for fire connections is inadequate in this area (there are no fire hydrants), limiting availability to adequate fire suppression systems. In lieu of an adequate fire suppression system and existing water serving infrastructure, all UVFA fire trucks are required to carry water onboard for fire suppression. Based on these water infrastructure issues, there are fire protection service deficiencies in this community. City of Ukiah 20-CDBG-12052 Page 23 of 156 Page 209 of 625 14 City of Ukiah 1995 General Plan DUC #2 DUC #2 is located at the southwest corner of Boonville Road (Highway 253) and South State Street, west of Redwood Highway. This area includes 32 parcels totaling nearly 9 acres, with approximately 30 single-family homes. Water – The Mendocino County Russian River Flood Control and Water Conservation Improvement District (RRFC) provides raw water for irrigation and to municipal water purveyors within this area. The Willow County Water District (WCWD) receives water from the RRFC, then treats and distributes the water to this area. During a normal year, the WCWD distributes approximately 1,200 acre-feet of water per year for domestic and irrigation uses. Water usage is about 20 percent residential and 80 percent commercial/industrial. The WCWD maintains a storage capacity of 1.348 million gallons in nine storage tanks strategically located throughout the WCWD. Based on data contained in the 2013 Ukiah Valley Special Districts MSR, the WCWD would have sufficient capacity to meet anticipated demand- and consequently, it does not appear there are water deficiencies. Wastewater – The Ukiah Valley Sanitation District (UVSD) provides wastewater service to this community. The City owns the collection system and a Wastewater Treatment Plant (WWTP), while the UVSD owns the collection system within its jurisdictional boundaries. The UVSD contracts via a Participation Agreement to the City of Ukiah for use of the City-owned WWTP and for maintenance of its collection system. Based on the most recent data available from the Ukiah Valley Sanitation District and Mendocino LAFCo, there do not appear to be wastewater deficiencies in this community. City of Ukiah 20-CDBG-12052 Page 24 of 156 Page 210 of 625 City of Ukiah 15 1995 General Plan Stormwater Drainage – Storm drainage capture and transport is limited since there is no community storm drain system in place for this community. In lieu of a storm drain system, there are roadside ditches which are used to manage and transport stormwater runoff for the area. The use of roadside ditches have led to less ponding and localized flooding, but during large rain events, localized flooding and ponding may still occur. Based on the availability of stormwater runoff capture and transport through roadside ditches, there do not appear to be stormwater drainage deficiencies in this community. Structural Fire Protection – Fire protection is provided to this community by Ukiah Valley Fire Authority (UVFA). The UVFA provides structural, wildland fire suppression, and emergency medical services. UVFA staff are trained to provide emergency medical service at the Basic Life Support (BLS) level and are the first responders to these types of calls. The UVFA reviews all applications for new commercial construction, multi-unit housing, occupancy changes, or tenant changes that are within its service area and require a building permit. UVFA Station 1 (South Station), located at 1500 S. State Street, is the closest station to DUC #2. This station is staffed full time, 24 hours a day, seven days a week, 365 days a year. During peak fire season CalFire operates CalFire Station Ukiah, part of the Mendocino Unit, located at 2690 N. State Street. This station is not staffed full-time, but when operational can assist UVFA during large fire incidents. The area has access to fire hydrants. However, the majority of fire connections are standpipes or wharf hydrants, which do not produce the fire flows of a standard hydrant. The fire connections are sufficient for small isolated fires, but for major fires, UVFA must use water tenders. All fire trucks also carry water onboard for fire suppression. Based on these water infrastructure issues, there are fire protection service deficiencies in this community. City of Ukiah 20-CDBG-12052 Page 25 of 156 Page 211 of 625 16 City of Ukiah 1995 General Plan DUC #3 DUC #3 is located north of Zaina Lane and South Stipp Lane, west of Redwood Highway, near Stipp Ranch. This area includes 16 parcels totaling approximately 29 acres with approximately 15 homes. Water – The Mendocino County Russian River Flood Control and Water Conservation Improvement District (RRFC) provides raw water for irrigation and to municipal water purveyors within this area. The Willow County Water District (WCWD) receives water from the RRFC, then treats and distributes the water to this area. During a normal year, the WCWD distributes approximately 1,200 acre-feet of water per year for domestic and irrigation uses. Water usage is about 20 percent residential and 80 percent commercial/industrial. The WCWD maintains a storage capacity of 1.348 million gallons in nine storage tanks strategically located throughout the WCWD. Based on data contained in the 2013 Ukiah Valley Special Districts MSR, the WCWD would have sufficient capacity to meet anticipated demand- and consequently, it does not appear there are water deficiencies. Wastewater – The Ukiah Valley Sanitation District (UVSD) provides wastewater service to this community. The City owns the collection system and a Wastewater Treatment Plant (WWTP), while the UVSD owns the collection system within its jurisdictional boundaries. The UVSD contracts via a Participation Agreement to the City of Ukiah for use of the City-owned WWTP and for maintenance of its collection system. Based on the most recent data available from the Ukiah Valley Sanitation District and Mendocino LAFCo, there do not appear to be wastewater deficiencies in this community. Stormwater Drainage – Storm drainage capture and transport is limited since there is no community storm drain system in place for this community. In lieu of a storm drain system, there are roadside ditches which are used to manage and transport stormwater runoff for the area. The use of roadside ditches have led to less ponding and localized flooding, but during large rain events, localized flooding and ponding may still occur. Based on the availability of stormwater runoff capture and transport through roadside ditches, there do not appear to be stormwater drainage deficiencies in this community. City of Ukiah 20-CDBG-12052 Page 26 of 156 Page 212 of 625 City of Ukiah 17 1995 General Plan Structural Fire Protection – Fire protection is provided to this community by Ukiah Valley Fire Authority (UVFA). The UVFA provides structural, wildland fire suppression, and emergency medical services. UVFA staff are trained to provide emergency medical service at the Basic Life Support (BLS) level and are the first responders to these types of calls. The UVFA reviews all applications for new commercial construction, multi-unit housing, occupancy changes, or tenant changes that are within its service area and require a building permit. UVFA Station 1 (South Station), located at 1500 S. State Street, is the closest station to DUC #3. This station is staffed full time, 24 hours a day, seven days a week, 365 days a year. During peak fire season CalFire operates CalFire Station Ukiah, part of the Mendocino Unit, located at 2690 N. State Street. This station is not staffed full-time, but when operational can assist UVFA during large fire incidents. The area has access to fire hydrants. However, the majority of fire connections are standpipes or wharf hydrants, which do not produce the fire flows of a standard hydrant. The fire connections are sufficient for small isolated fires, but for major fires, UVFA must use water tenders. All fire trucks also carry water onboard for fire suppression. Based on these water infrastructure issues, there are fire protection service deficiencies in this community. DUC #4 DUC #4 is located adjacent to the southwestern part of the city limits. This area spans from Jefferson Lane to the north and Gobalet Lane to the south and includes 578 parcels totaling 255 acres with approximately 680 single- family and multifamily (i.e., apartments, townhomes) homes. Water – The Mendocino County Russian River Flood Control and Water Conservation Improvement District (RRFC) provides raw water for irrigation and to municipal water purveyors within this area. DUC #4 is served by both a City of Ukiah 20-CDBG-12052 Page 27 of 156 Page 213 of 625 18 City of Ukiah 1995 General Plan water district and private wells. Approximately 95 percent of the area is served by the Willow County Water District (WCWD), while the remaining 5 percent, located on the far southwest point of the community, rely on individual wells. The Willow County Water District (WCWD) receives water from the RRFC, then treats and distributes the water to most of DUC #4. During a normal year, the WCWD distributes approximately 1,200 acre-feet of water per year for domestic and irrigation uses. Water usage is about 20 percent residential and 80 percent commercial/industrial. The WCWD maintains a storage capacity of 1.348 million gallons in nine storage tanks strategically located throughout the WCWD. Based on data contained in the 2013 Ukiah Valley Special Districts MSR, the WCWD would have sufficient capacity to meet anticipated demand- and consequently, it does not appear there are water deficiencies. Wastewater – The Ukiah Valley Sanitation District provides wastewater service to this community. The City owns the collection system and a Wastewater Treatment Plant (WWTP), while the UVSD owns the collection system within its jurisdictional boundaries. The UVSD contracts via a Participation Agreement to the City of Ukiah for use of the City-owned WWTP and for maintenance of its collection system. Based on the most recent data available from the Ukiah Valley Sanitation District and Mendocino LAFCo, there do not appear to be wastewater deficiencies in this community. Stormwater Drainage – The County manages a storm drain collection system for this community. Based on data from the most recent MSR, for this area does not appear to have infrastructure deficiencies related to stormwater drainage. Structural Fire Protection – Fire protection is provided to this community by Ukiah Valley Fire Authority (UVFA). The UVFA provides structural, wildland fire suppression, and emergency medical services. UVFA staff are trained to provide emergency medical service at the Basic Life Support (BLS) level and are the first responders to these types of calls. The UVFA reviews all applications for new commercial construction, multi-unit housing, occupancy changes, or tenant changes that are within its service area and require a building permit. UVFA Station 1 (South Station), located at 1500 S. State Street, is the closest station to DUC #4. This station is staffed full time, 24 hours a day, seven days a week, 365 days a year. During peak fire season CalFire operates CalFire Station Ukiah, part of the Mendocino Unit, located at 2690 N. State Street. This station is not staffed full-time, but when operational can assist UVFA during large fire incidents. The area has access to fire hydrants. However, the majority of fire connections are standpipes or wharf hydrants, which do not produce the fire flows of a standard hydrant. The fire connections are sufficient for small isolated fires, but for major fires, UVFA must use water tenders. All fire trucks also carry water onboard for fire suppression. Based on these water infrastructure issues, there are fire protection service deficiencies in this community. City of Ukiah 20-CDBG-12052 Page 28 of 156 Page 214 of 625 City of Ukiah 19 1995 General Plan DUC #5 DUC #5 is located adjacent to the southern part of the city limits along Pomo Lane and Townsend Lane to the north of Norgard Lane. This area includes 26 parcels totaling nearly 9 acres with approximately 25 single-family homes. Water – The Mendocino County Russian River Flood Control and Water Conservation Improvement District (RRFC) provides raw water for irrigation and to municipal water purveyors within this area. The Willow County Water District (WCWD) receives water from the RRFC, then treats and distributes the water to this area. During a normal year, the WCWD distributes approximately 1,200 acre-feet of water per year for domestic and irrigation uses. Water usage is about 20 percent residential and 80 percent commercial/industrial. The WCWD maintains a storage capacity of 1.348 million gallons in nine storage tanks strategically located throughout the WCWD. Based on data contained in the 2013 Ukiah Valley Special Districts MSR, the WCWD would have sufficient capacity to meet anticipated demand- and consequently, it does not appear there are water deficiencies. Wastewater – The Ukiah Valley Sanitation District provides wastewater service to this community. The City owns the collection system and a Wastewater Treatment Plant (WWTP), while the UVSD owns the collection system within its jurisdictional boundaries. The UVSD contracts via a Participation Agreement to the City of Ukiah for use of the City-owned WWTP and for maintenance of its collection system. Based on the most recent data available from the Ukiah Valley Sanitation District and Mendocino LAFCo, there do not appear to be wastewater deficiencies in this community. City of Ukiah 20-CDBG-12052 Page 29 of 156 Page 215 of 625 20 City of Ukiah 1995 General Plan Stormwater Drainage – Storm drainage capture and transport is limited since there is no community storm drain system in place for this community. In lieu of a storm drain system, there are roadside ditches which are used to manage and transport stormwater runoff for the area. The use of roadside ditches have led to less ponding and localized flooding, but during large rain events, localized flooding and ponding may still occur. Based on the availability of stormwater runoff capture and transport through roadside ditches, there do not appear to be stormwater drainage deficiencies in this community. Structural Fire Protection – Fire protection is provided to this community by Ukiah Valley Fire Authority (UVFA). The UVFA provides structural, wildland fire suppression, and emergency medical services. UVFA staff are trained to provide emergency medical service at the Basic Life Support (BLS) level and are the first responders to these types of calls. The UVFA reviews all applications for new commercial construction, multi-unit housing, occupancy changes, or tenant changes that are within its service area and require a building permit. UVFA Station 1 (South Station), located at 1500 S. State Street, is the closest station to DUC #5. This station is staffed full time, 24 hours a day, seven days a week, 365 days a year. During peak fire season CalFire operates CalFire Station Ukiah, part of the Mendocino Unit, located at 2690 N. State Street. This station is not staffed full-time, but when operational can assist UVFA during large fire incidents. The area has access to fire hydrants. However, the majority of fire connections are standpipes or wharf hydrants, which do not produce the fire flows of a standard hydrant. The fire connections are sufficient for small isolated fires, but for major fires, UVFA must use water tenders. All fire trucks also carry water onboard for fire suppression. Based on these water infrastructure issues, there are fire protection service deficiencies in this community. DUC #6 DUC #6 is located between the northern part of the city limits to Lovers Lane, to the west of Millview Road and Kuki Road. This area includes 295 parcels spanning approximately 66 acres with approximately 330 single-family and multifamily (i.e., apartments) homes. City of Ukiah 20-CDBG-12052 Page 30 of 156 Page 216 of 625 City of Ukiah 21 1995 General Plan Water – The Mendocino County Russian River Flood Control and Water Conservation Improvement District (RRFC) provides raw water for irrigation and to municipal water purveyors within this area. The Millview County Water District (MCWD) receives water from the RRFC, then treats and distributes the water to this area. During a normal year, the MCWD distributes approximately 1,460 acre-feet of water per year. Water usage is approximately 75 percent for residential purposes, while commercial uses account for approximately 15 percent and the remaining 10 percent for industrial and miscellaneous purposes. The MCWD has a storage capacity of 3.24 million gallons. Based on data contained in the 2013 Ukiah Valley Special Districts MSR, the MCWD would have sufficient capacity to meet anticipated demand- and consequently, it does not appear there are water deficiencies. Wastewater – The Ukiah Valley Sanitation District provides wastewater service to this community. The City owns the collection system and a Wastewater Treatment Plant (WWTP), while the UVSD owns the collection system within its jurisdictional boundaries. The UVSD contracts via a Participation Agreement to the City of Ukiah for use of the City-owned WWTP and for maintenance of its collection system. Based on the most recent data available from the Ukiah Valley Sanitation District and Mendocino LAFCo, there do not appear to be wastewater deficiencies in this community. Stormwater Drainage – The County manages a storm drain collection system for this community. Based on data from the most recent MSR, for this area does not appear to have infrastructure deficiencies related to stormwater drainage. Structural Fire Protection – Fire protection is provided to this community by Ukiah Valley Fire Authority (UVFA). The UVFA provides structural, wildland fire suppression, and emergency medical services. UFVA staff are trained to provide emergency medical service at the Basic Life Support (BLS) level and are the first responders to these types of calls. The UFVA reviews all applications for new commercial construction, multi-unit housing, occupancy changes, or tenant changes that are within its service area and require a building permit. UVFA Station 2 (North Station), located at 1800 N. State Street, is the closest station to DUC #6. This station is staffed full time, 24 hours a day, seven days a week, 365 days a year. During peak fire season CalFire operates CalFire Station Ukiah, part of the Mendocino Unit, located at 2690 N. State Street. This station is not staffed full-time, but when operational can assist UVFA during large fire incidents. The area has access to fire hydrants. However, the majority of fire connections are standpipes or wharf hydrants, which do not produce the fire flows of a standard hydrant. The fire connections are sufficient for small isolated fires, but for major fires, UVFA must use water tenders. All fire trucks also carry water onboard for fire suppression. Based on these water infrastructure issues, there are fire protection service deficiencies in this community. City of Ukiah 20-CDBG-12052 Page 31 of 156 Page 217 of 625 22 City of Ukiah 1995 General Plan DUC #7 DUC #7 is located between Parducci Road to the north, Redwood Highway to the east, Ben Road to the south, and Aldo Lane to the west. This area includes 17 parcels spanning nearly 17 acres with approximately 25 single-family homes. Water – The Mendocino County Russian River Flood Control and Water Conservation Improvement District (RRFC) provides raw water for irrigation and to municipal water purveyors within this area. The Millview County Water District (MCWD) receives water from the RRFC, then treats and distributes the water to this area. During a normal year, the MCWD distributes approximately 1,460 acre-feet of water per year. Water usage is approximately 75 percent for residential purposes, while commercial uses account for approximately 15 percent and the remaining 10 percent for industrial and miscellaneous purposes. The MCWD has a storage capacity of 3.24 million gallons. Based on data contained in the 2013 Ukiah Valley Special Districts MSR, the MCWD would have sufficient capacity to meet anticipated demand- and consequently, it does not appear there are water deficiencies. Wastewater – There is no community wastewater system in place for this community. Septic tanks are used by residents for wastewater disposal. Because no data has been recently presented suggesting the septic capacity is not sufficient for this community, there appear to be no wastewater deficiencies in this community. Stormwater Drainage – Storm drainage capture and transport is limited since there is no community storm drain system in place for this community. In lieu of a storm drain system, there are roadside ditches which are used to manage and transport stormwater runoff for the area. The use of roadside ditches have led to less ponding and localized flooding, but during large rain events, localized flooding and ponding may still occur. Based on the availability of City of Ukiah 20-CDBG-12052 Page 32 of 156 Page 218 of 625 City of Ukiah 23 1995 General Plan stormwater runoff capture and transport through roadside ditches, there do not appear to be stormwater drainage deficiencies in this community. Structural Fire Protection – Fire protection is provided to this community by Ukiah Valley Fire Authority (UVFA). The UVFA provides structural, wildland fire suppression, and emergency medical services. UVFA staff are trained to provide emergency medical service at the Basic Life Support (BLS) level and are the first responders to these types of calls. The UVFA reviews all applications for new commercial construction, multi-unit housing, occupancy changes, or tenant changes that are within its service area and require a building permit. UVFA Station 2 (North Station), located at 1800 N. State Street, is the closest station to DUC #7. This station is staffed full time, 24 hours a day, seven days a week, 365 days a year. During peak fire season CalFire operates CalFire Station Ukiah, part of the Mendocino Unit, located at 2690 N. State Street. This station is not staffed full-time, but when operational can assist UVFA during large fire incidents. The area has access to fire hydrants. However, the majority of fire connections are standpipes or wharf hydrants, which do not produce the fire flows of a standard hydrant. The fire connections are sufficient for small isolated fires, but for major fires, UVFA must use water tenders. All fire trucks also carry water onboard for fire suppression. Based on these water infrastructure issues, there are fire protection service deficiencies in this community. City of Ukiah 20-CDBG-12052 Page 33 of 156 Page 219 of 625 24 City of Ukiah 1995 General Plan DUC #8 DUC #8 is located between Estrella Court and Malaga Court to the north, the Russian River to the east, Riverview Drive to the south, and Redwood Highway to the west. This area includes 213 parcels spanning nearly 60 acres with approximately 270 single-family and mobile homes. Water – The Mendocino County Russian River Flood Control and Water Conservation Improvement District (RRFC) provides raw water for irrigation and to municipal water purveyors within this area. The Millview County Water District (MCWD) receives water from the RRFC, then treats and distributes the water to this area. During a normal year, the MCWD distributes approximately 1,460 acre-feet of water per year. Water usage is approximately 75 percent for residential purposes, while commercial uses account for approximately 15 percent and the remaining 10 percent for industrial and miscellaneous purposes. The MCWD has a storage capacity of 3.24 million gallons. Based on data contained in the 2013 Ukiah Valley Special Districts MSR, the MCWD would have sufficient capacity to meet anticipated demand- and consequently, it does not appear there are water deficiencies. Wastewater – There is no community wastewater system in place for this community. Septic tanks are used by residents for wastewater disposal. Because no data has been recently presented suggesting the septic capacity is not sufficient for this community, there appear to be no wastewater deficiencies in this community. City of Ukiah 20-CDBG-12052 Page 34 of 156 Page 220 of 625 City of Ukiah 25 1995 General Plan Stormwater Drainage – The County manages a storm drain collection system for this community. Based on data from the most recent MSR, for this area does not appear to have infrastructure deficiencies related to stormwater drainage. Structural Fire Protection – Fire protection is provided to this community by Ukiah Valley Fire Authority (UVFA). The UVFA provides structural, wildland fire suppression, and emergency medical services. UVFA staff are trained to provide emergency medical service at the Basic Life Support (BLS) level and are the first responders to these types of calls. The UVFA reviews all applications for new commercial construction, multi-unit housing, occupancy changes, or tenant changes that are within its service area and require a building permit. UVFA Station 2 (North Station), located at 1800 N. State Street, is the closest station to DUC #8. This station is staffed full time, 24 hours a day, seven days a week, 365 days a year. During peak fire season CalFire operates CalFire Station Ukiah, part of the Mendocino Unit, located at 2690 N. State Street. This station is not staffed full-time, but when operational can assist UVFA during large fire incidents. The area has access to fire hydrants. However, the majority of fire connections are standpipes or wharf hydrants, which do not produce the fire flows of a standard hydrant. The fire connections are sufficient for small isolated fires, but for major fires, UVFA must use water tenders. All fire trucks also carry water onboard for fire suppression. Based on these water infrastructure issues, there are fire protection service deficiencies in this community. City of Ukiah 20-CDBG-12052 Page 35 of 156 Page 221 of 625 26 City of Ukiah 1995 General Plan DUC #9 DUC #9 is located between York Creek to the north, N. State Street to the east, 3rd Street to the south, and Redwood Highway to the west. This area covers 2 parcels spanning nearly 23 acres with approximately 150 mobile homes. Water – The Mendocino County Russian River Flood Control and Water Conservation Improvement District (RRFC) provides raw water for irrigation and to municipal water purveyors within this area. The Millview County Water District (MCWD) receives water from the RRFC, then treats and distributes the water to this area. During a normal year, the MCWD distributes approximately 1,460 acre-feet of water per year. Water usage is approximately 75 percent for residential purposes, while commercial uses account for approximately 15 percent and the remaining 10 percent for industrial and miscellaneous purposes. The MCWD has a storage capacity of 3.24 million gallons. Based on data contained in the 2013 Ukiah Valley Special Districts MSR, the MCWD would have sufficient capacity to meet anticipated demand- and consequently, it does not appear there are water deficiencies. Wastewater – There is no community wastewater system in place for this community. Septic tanks are used by residents for wastewater disposal. Because no data has been recently presented suggesting the septic capacity is not sufficient for this community, there appear to be no wastewater deficiencies in this community. Stormwater Drainage – Storm drainage capture and transport is limited since there is no community storm drain system in place for this community. In lieu of a storm drain system, there are roadside ditches which are used to manage and transport stormwater runoff for the area. The use of roadside ditches have led to less ponding and localized flooding, but during large rain events, localized flooding and ponding may still occur. Based on the availability of City of Ukiah 20-CDBG-12052 Page 36 of 156 Page 222 of 625 City of Ukiah 27 1995 General Plan stormwater runoff capture and transport through roadside ditches, there do not appear to be stormwater drainage deficiencies in this community. Structural Fire Protection – Fire protection is provided to this community by Ukiah Valley Fire Authority (UVFA). The UVFA provides structural, wildland fire suppression, and emergency medical services. UVFA staff are trained to provide emergency medical service at the Basic Life Support (BLS) level and are the first responders to these types of calls. The UVFA reviews all applications for new commercial construction, multi-unit housing, occupancy changes, or tenant changes that are within its service area and require a building permit. UVFA Station 2 (North Station), located at 1800 N. State Street, is the closest station to DUC #9. This station is staffed full time, 24 hours a day, seven days a week, 365 days a year. During peak fire season CalFire operates CalFire Station Ukiah, part of the Mendocino Unit, located at 2690 N. State Street. This station is not staffed full-time, but when operational can assist UVFA during large fire incidents. The area has access to fire hydrants. However, the majority of fire connections are standpipes or wharf hydrants, which do not produce the fire flows of a standard hydrant. The fire connections are sufficient for small isolated fires, but for major fires, UVFA must use water tenders. All fire trucks also carry water onboard for fire suppression. Based on these water infrastructure issues, there are fire protection service deficiencies in this community. City of Ukiah 20-CDBG-12052 Page 37 of 156 Page 223 of 625 28 City of Ukiah 1995 General Plan DUC #10 DUC #10 includes a community west of Redwood Highway that is around 1st Avenue, and residences along N. State Street to the east of Redwood Highway that span from Agnes Lane to the north, Russian River to the eat, and Pomo Lane to the south. This area covers 108 parcels spanning approximately 72 acres with approximately 200 single- family and mobile homes. Water – The Mendocino County Russian River Flood Control and Water Conservation Improvement District (RRFC) provides raw water for irrigation and to municipal water purveyors within this area. The Millview County Water District (MCWD) receives water from the RRFC, then treats and distributes the water to this area. During a normal year, the MCWD distributes approximately 1,460 acre-feet of water per year. Water usage is approximately 75 percent for residential purposes, while commercial uses account for approximately 15 percent and the remaining 10 percent for industrial and miscellaneous purposes. The MCWD has a storage capacity of 3.24 million gallons. Based on data contained in the 2013 Ukiah Valley Special Districts MSR, the MCWD would have sufficient capacity to meet anticipated demand- and consequently, it does not appear there are water deficiencies. Wastewater – There is no community wastewater system in place for this community. Septic tanks are used by residents for wastewater disposal. Because no data has been recently presented suggesting the septic capacity is not sufficient for this community, there appear to be no wastewater deficiencies in this community. Stormwater Drainage – The County manages a storm drain collection system for this community. Based on data from the most recent MSR, for this area does not appear to have infrastructure deficiencies related to stormwater drainage. City of Ukiah 20-CDBG-12052 Page 38 of 156 Page 224 of 625 City of Ukiah 29 1995 General Plan Structural Fire Protection – Fire protection is provided to this community by Ukiah Valley Fire Authority (UVFA). The UVFA provides structural, wildland fire suppression, and emergency medical services. UVFA staff are trained to provide emergency medical service at the Basic Life Support (BLS) level and are the first responders to these types of calls. The UVFA reviews all applications for new commercial construction, multi-unit housing, occupancy changes, or tenant changes that are within its service area and require a building permit. UVFA Station 2 (North Station), located at 1800 N. State Street, is the closest station to DUC #10. This station is staffed full time, 24 hours a day, seven days a week, 365 days a year. During peak fire season CalFire operates CalFire Station Ukiah, part of the Mendocino Unit, located at 2690 N. State Street. This station is not staffed full-time, but when operational can assist UVFA during large fire incidents. The area has access to fire hydrants. However, the majority of fire connections are standpipes or wharf hydrants, which do not produce the fire flows of a standard hydrant. The fire connections are sufficient for small isolated fires, but for major fires, UVFA must use water tenders. All fire trucks also carry water onboard for fire suppression. Based on these water infrastructure issues, there are fire protection service deficiencies in this community. DUC #11 DUC #11 is the center of Calpella and includes residences along N. State Street that span from the intersection of N. State Street and 3rd Street to the north, Russian River to the east, and portions of Moore Street and Hopkins Street. This area includes 61 parcels spanning nearly 33 acres with approximately 35 single-family homes. Water – The Mendocino County Russian River Flood Control and Water Conservation Improvement District (RRFC) provides raw water for irrigation and to municipal water purveyors within this area. City of Ukiah 20-CDBG-12052 Page 39 of 156 Page 225 of 625 30 City of Ukiah 1995 General Plan The Calpella County Water District receives water from the RRFC, then treats and distributes the water to this area. Based on the 2013 Ukiah Valley Special Districts Municipal Service Review (MSR), the water infrastructure capacity is sufficient, but the District overall lacks additional water capacity. The lack of water supply leads to a potential of meeting future demands without purchasing water from other sources. There are no reported changes since the 2013 MSR. Wastewater –The Calpella County Water District serves over 100 sewer connections and operates a wastewater treatment plant. The capacity of the plant was increased to 80,000 gpd. In 2007, the average daily flow rate was estimated at 32,000 gallons. The CCWD has additional treatment capacity and can accommodate up to 1,000 residents, which is about 300 more than the current population within the CCWD service area. Based on the most recent data available from the CCWD and Mendocino LAFCo, there do not appear to be wastewater deficiencies in this community. Stormwater Drainage – The County manages a storm drain collection system for this community. Based on data from the most recent MSR, for this area does not appear to have infrastructure deficiencies related to stormwater drainage. Structural Fire Protection – The Redwood Valley-Calpella Fire District (RVCFD) provides structural fire protection, wildland fire protection, emergency medical services, rescue, hazardous materials response, and fire prevention for Calpella. The District is dispatched by CALFire. RVCFD operates one fire station in Redwood Valley at 8481 East Road in Redwood Valley. Within Calpella and the outlying area, The District relies on its 2,000-gallon water tender, agricultural irrigation ponds, and cisterns constructed by property owners as part of a residential building permit. In 2016, water supply for firefighting in the outlying areas is considered “marginally adequate,” especially during time of drought. RVCFD is exploring other means to augment its existing water supplies, either through mutual aid tanker support from other fire agencies; or through acquisition of additional water tenders. The core of capital improvement needs for RVCFD are generally planned in the budget and are underway, which includes a 10- year program to replace its vehicles. The area has access to fire hydrants. However, the majority of fire connections are standpipes or wharf hydrants, which do not produce the fire flows of a standard hydrant. The fire connections are sufficient for small isolated fires, but for major fires, UVFA must use water tenders. All fire trucks also carry water onboard for fire suppression. Based on these water infrastructure issues, there are fire protection service deficiencies in this community. . City of Ukiah 20-CDBG-12052 Page 40 of 156 Page 226 of 625 City of Ukiah 31 1995 General Plan POTENTIAL INFRASTRUCTURE FUNDING SOURCES There are Federal and State programs that could potentially help address existing deficiencies identified in the communities discussed above. Table 3 provides a brief summary of programs that could provide funding to address infrastructure deficiencies in DUCs. TABLE 3 POTENTIAL INFRASTRUCTURE FUNDING SOURCES Program Name Agency Program Description Community Development Block Grants (CDBG) United States Housing and Urban Development Department (HUD) These grants can fund the construction of projects such as water and sewer facilities, street maintenance, as well as other public work projects. Community Facilities Direct Loan and Grant Program United States Department of Agriculture and Rural Development This program provides funding to develop essential community facilities in rural areas. Impact Fees Local Governments Development Impact Fees can be imposed for new development, in order to acquire funding to construct capital facilities. Applying development impact fees to projects does have substantial limitations under The Mitigation Fee Act, sections 66000. Taxation Local Governments and Public Agencies In 1982 the California State Legislature enacted the Community Facilities Act, commonly referred to as Mello- Roos. This act authorized local jurisdictions to establish community facility districts, which would directly serve as another funding mechanism for financing public work projects, and even public services. This method of revenue generation potentially could be used to finance projects that will make the necessary improvements to the deficiencies in these communities. Clean Water State Revolving Fund (CWSRF) The State Water Resources Control Board CWSRF provides financial assistance for a wide range of water infrastructure projects. It is a partnership between the US EPA and states governments. States have the flexibility to fund a range of projects that address their highest priority water quality needs. Using a combination of federal and state funds, CWSRF provides loans to eligible recipients to construct municipal wastewater facilities and decentralized wastewater treatment systems, among other projects. Emergency Community Water Assistance Grants United States Department of Agriculture Rural Development This program helps eligible communities prepare for, or recover from, an emergency that threatens the availability of safe, reliable drinking water for households and businesses. Safe Drinking Water State Revolving Fund California Department of Public Health The Drinking Water State Revolving Fund (DWRSF) program assists public water systems in financing the cost of drinking water infrastructure projects needed to achieve or maintain compliance with Safe Drinking Water Act (SDWA) requirements. City of Ukiah 20-CDBG-12052 Page 41 of 156 Page 227 of 625 32 City of Ukiah 1995 General Plan TABLE 3 POTENTIAL INFRASTRUCTURE FUNDING SOURCES Program Name Agency Program Description Bonds Local Governments Bonding is a funding mechanism that can be used specifically to fund large infrastructure projects in disadvantaged communities. There are three bond types: revenue bonds, lease revenue bonds, and obligations bonds. Revenue bonds are typically ensured by the project that is being constructed. A common revenue bond infrastructure project would be a water treatment facility. Once the bond is paid, the facility operation and ownership is turned over to the jurisdiction. Lease revenue bonds are secured by either a non- profit or privately financed group, that constructs the infrastructure project, then leases the completed facility back to the jurisdiction, until the costs of the bond have been paid for. Once the bond is paid, the facility operation and ownership is turned over to the jurisdiction. General obligation bonds are issued for the improvement and enhancement of real property. Local governments have the ability to raise property taxes in order to cover the costs of the bond and infrastructure project. Unlike the previous two types of bonding methods, the general obligation bond, does require voter approval. Household and Small Water System Drought Assistance Program State Water Resources Control Board The State Water Resources Control Board authorized $5 million to assist individual households and small water systems to address drought-related drinking water emergencies. Funding is available as low interest loans and/or grant based on recipient’s income and affordability. Integrated Regional Water Management California Department of Water Resources The IRWM Grant Programs include funding for planning, community involvement, implementation, and companion grant programs that support sustainable groundwater planning and water-energy programs and projects. Proposition 84 State Water Resources Control Board The Safe Drinking Water, Water Quality and Supply, Flood Control, River and Coastal Protection Bond Act (Prop 84) provides funding for capital costs on projects addressing excessive stormwater runoff, including projects related to the collection of stormwater, and treatment of water to reduce contamination. State Water Quality Control Fund: Cleanup and Abatement Account State Water Resources Control Board The Cleanup and Abatement Account (CAA) was created to provide public agencies with grants for the cleanup or abatement of pollution when there are no viable responsible parties available to undertake the work. Eligible entities include public agencies, as well as certain not-for-profit organizations and tribal governments that serve a disadvantaged community and that have the authority to clean up or abate the effects of a waste. City of Ukiah 20-CDBG-12052 Page 42 of 156 Page 228 of 625 City of Ukiah 33 1995 General Plan KEY TERMS Community. An inhabited area within a city or county that is comprised of no less than 10 dwelling units adjacent or in close proximity to one another. Disadvantaged Unincorporated Community (DUC). A fringe, island, or legacy community in which the median household income is 80 percent or less than the statewide median household income. Island Community. Any inhabited and unincorporated territory that is surrounded or substantially surrounded by one or more cities or by one or more cities and a county boundary or the Pacific Ocean. Fringe Community. Any inhabited and unincorporated territory that is within a city sphere of influence. Legacy Community. A geographically isolated community that is inhabited and has existed for at least 50 years. Local Agency Formation Commission (LAFCo). The commission designated by the State Legislature within each county to provide for the orderly growth and development within said county, including the review and evaluation of proposals for formation of special districts, incorporation of cities, annexation to special districts or cities, consolidation of districts, and merger of districts with cities. Each LAFCo is empowered to approve, disapprove, or conditionally approve such proposals. Municipal Service Review (MSR). A comprehensive study designed to better inform LAFCo, local agencies, and the community examining the provision of municipal services for the area. Sphere of Influence (SOI). A plan for the probable physical boundaries and service area of a local agency, as determined by the Local Agency Formation Commission (LAFCo). City of Ukiah 20-CDBG-12052 Page 43 of 156 Page 229 of 625 2040 GENERAL PLAN 34 City of Ukiah Administrative Review Draft 2040 General Plan REFERENCES REPORTS Alex, Ken. Technical Advisory, Senate Bill 244: Land Use, General Plans, and Disadvantaged Communities. Prepared for the Office of Planning and Research for the State of California, February 2, 2013. Mendocino LAFCo. Final Municipal Service Review, City of Ukiah. Adopted September 4, 2012. Mendocino LAFCo. Multi-District Fire Protection Services. Approved on April 4, 2016. Mendocino LAFCo. Ukiah Valley Special Districts Municipal Service Review. Adopted May 6, 2013. Mendocino LAFCo. Russian River Flood Control and Water Conservation Improvement District Municipal Service Review and Sphere of Influence Update – FINAL. Adopted May 1, 2017. WEBSITES Mendocino County. http://www.co.mendocino.ca.us. September 2019. Mendocino LAFCo. http://mendolafco.org. September 2019. Ukiah Valley Sanitation District. www.uvsd.org. September 2019. DATA U.S. Census Bureau. 2013-2017 American Community Survey (ACS) data. City of Ukiah 20-CDBG-12052 Page 44 of 156 Page 230 of 625 Page 1 of 2 Agenda Item No: 3.a. MEETING DATE/TIME: 10/23/2019 PEAK ITEM NO: 2019-141 AGENDA SUMMARY REPORT SUBJECT: Approval of Community Development Director Determination that the Proposed General Plan Amendment Qualifies for a CEQA Exemption, and Consideration and Possible Adoption of a Resolution and Findings Adopting an Amendment to the Land Use Element of the City of Ukiah 1995 General Plan, Incorporating the Senate Bill 244 Analysis Related to Disadvantaged Unincorporated Communities. DEPARTMENT:Community Development PREPARED BY:Craig Schlatter, Community Development Director ATTACHMENTS: 1.SB 244 bill text 2.City of Ukiah SB 244 Analysis 3.2019-01 PC Reso - Adopt Amendment to Land Use Element of 1995 General Plan 4.SB244 GPA NOE draft 5.City Council Resolution + Findings- GPA 2019-01 Summary: City Council will consider approving the Community Development Director's Determination that the proposed General Plan Amendment qualifies for a CEQA exemption. Council will also consider and possibly adopt a resolution and related findings adopting an amendment to the Land Use Element of the 1995 City of Ukiah General Plan to incorporate the Senate Bill 244 analysis regarding Disadvantaged Unincorporated Communities. Background: Senate Bill (SB) 244 (Attachment 1) was approved by Governor Brown in October 2011 and requires cities to identify and describe disadvantaged unincorporated communities inside or near city boundaries. Codified in Government Code Section 65302.10, a Disadvantaged Unincorporated Community (DUC) is defined as a fringe, island, or legacy community that 1) contains 10 or more dwelling units in close proximity to one another; 2) is within a city's sphere of influence, is an island of unincorporated territory that is surrounded or substantially surrounded by one or more cities, or is geographically isolated and has existed for more than 50 years; and 3) has a median household income that is 80 percent or less than the statewide median household income. SB 244 directs that on or before the date of adoption of the next housing element, the general plan land use element must be updated as necessary to identify and describe each DUC (fringe community, legacy community, and/or island community) that exists within unincorporated areas of the county or in spheres of influence (SOI) of each city; analyze for each identified community the water, wastewater, stormwater drainage, and structural fire protection needs; and identify financial funding alternatives for the extension of services to any identified communities. Utilizing the services of the City's advanced planning specialists, Staff completed the SB 244 analysis (Attachment 2). The City's SB 244 analysis identified 11 DUCs outside the city limits but within the City's SOI. All DUCs were analyzed with regards to water, wastewater, stormwater drainage, and structural fire protection needs. Attachment 2 City of Ukiah 20-CDBG-12052 Page 45 of 156 Page 231 of 625 Page 2 of 2 At their meeting on October 9, 2019, the Planning Commission adopted a resolution (Attachment 3) recommending that the City Council adopt an amendment to the Land Use Element of the 1995 City of Ukiah General Plan incorporating the SB 244 analysis related to DUCs. Discussion: As a part of consideration of the proposed amendment to the Land Use Element of the 1995 City of Ukiah General Plan, the Community Development Director is required to make- and he has made- a determination as to the required level of environmental review required by the California Environmental Quality Act ("CEQA"). The Community Development Director has determined that the proposed Land Use Element amendment is exempt from environmental review under CEQA Guidelines, Section 15306 as an information collection activity (see the Director's draft CEQA Exemption Determination, Attachment 4). In addition, the proposed General Plan Land Use Element amendment is exempt from environmental review under CEQA as a special situation under Guidelines Section 15183. It does not propose infrastructure projects or improvements, nor does it propose amendments to the Land Use Map or land use policies. The General Plan Amendment does not propose a change in density, nor growth within the City limits or sphere of influence and would be consistent with the City's 1995 General Plan. There are no project-specific effects that are peculiar to the text amendment. Staff recommends that Council approve the Community Development Director Determination that the proposed General Plan Amendment qualifies for a CEQA exemption. Staff also recommends that Council adopt a resolution and findings in Attachment 5, adopting an amendment to the Land Use Element of the City of Ukiah 1995 General Plan incorporating the SB 244 analysis related to Disadvantaged Unincorporated Communities. Recommended Action: 1) Approve Community Development Director Determination (Attachment 4) that the proposed General Plan Amendment qualifies for a CEQA exemption; and 2) adopt a resolution and findings (Attachment 5) adopting an amendment to the Land Use Element of the 1995 General Plan to incorporate the SB 244 analysis regarding Disadvantaged Unincorporated Communities. BUDGET AMENDMENT REQUIRED: N/A CURRENT BUDGET AMOUNT: N/A PROPOSED BUDGET AMOUNT: N/A FINANCING SOURCE: N/A PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A COORDINATED WITH: N/A City of Ukiah 20-CDBG-12052 Page 46 of 156 Page 232 of 625 1 1 1 RESOLUTION NO. 2019-48 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH AMENDING THE LAND USE ELEMENT OF THE UKIAH GENERAL PLAN TO INCORPORATE THE SB 244 ANALYSIS RELATED TO DISADVANTAGED UNINCORPORATED COMMUNITIES WHEREAS, Government Code Section 65300 requires each legislative body and planning agency to prepare and adopt a comprehensive, long-term general plan for the physical development of the city; and WHEREAS, the City of Ukiah General Plan was adopted on December 6, 1995; and WHEREAS, Senate Bill (SB) 244, codified in Government Code Section 65302.10, requires that on or before the next revision of a city or county housing element. and each revision thereafter, a city or county to review and update its general plan, as necessary to address the presence of Disadvantaged Unincorporated Communities, as defined, within its sphere of influence or outside but surrounded by City territory, and would require the updated general plan to include specified information; and WHEREAS, on September 27, 2019, the City of Ukiah completed this analysis, entitled, "City of Ukiah SB 244 Analysis," and made a copy available to the public; and WHEREAS, the City has prepared an amendment to the Land Use Element of the Ukiah General Plan in compliance with Government Code Section 65302.10 by insertion of the City of Ukiah SB 244 Analysis into the Land Use Element as "Appendix A;" and WHEREAS, under California Environmental Quality Act (CEQA) Guidelines 15306 and §15183 the proposed General Plan Land Use Element amendment is exempt from environmental review because the proposed amendment consists exclusively of data collection and does not propose amendments to the Land Use Map or land use policies, nor does it propose a change in density, or growth within the City limits or sphere of influence, and it can be seen with certainty that there is not a possibility that the activity may have a significant effect on the environment: and WHEREAS, the Planning Commission considered the matter on October 9, 2019, and found that the proposed General Plan Amendment supported the purpose of SB 244.. and is consistent with the Ukiah General Plan; and WHEREAS, it is deemed in the interest of orderly development and important to the protection of health, safety, and general welfare of the residents to amend the Ukiah General Plan by incorporating the SB 244 Analysis into the Land Use Element of the General Plan. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Ukiah as follows: Page 1 of 3 City of Ukiah 20-CDBG-12052 Page 47 of 156 Page 233 of 625 The Land Use Element of the Ukiah General Plan is hereby amended to incorporate City of Ukiah SB 244 Analysis," dated September 27, 2019, as "Appendix A" of the Ukiah General Plan, based on the Findings in Attachment 1. PASSED AND ADOPTED on this 23rd day of October, 2019, by the following roll call vote: AYES: Councilmembers Orozco, Brown, Scalmanini, Crane, and Mayor Mulheren NOES: None ABSENT: None ABSTAIN: None yrk. -)7)71joekMaukenMuhere , ayor ATTEST: Pam Mathias, Deputy City Clerk Page 2 of 3 1 1 1 City of Ukiah 20-CDBG-12052 Page 48 of 156 Page 234 of 625 1 1 1 ATTACHMENT 1 FINDINGS GENERAL PLAN AMENDMENT #2019-01 AMENDING THE LAND USE ELEMENT OF THE UKIAH GENERAL PLAN TO INCORPORATE AS APPENDIX A THE "CITY OF UKIAH SB 244 ANALYSIS" RELATED TO DISADVANTAGED UNINCORPORATED COMMUNITIES The following findings are supported by and based upon information contained in the Staff Report, General Plan, other supporting documentation. and the public record: 1. The proposed amendment is deemed to be in the public interest. 2. The proposed General Plan Amendment is consistent and compatible with the General Plan. 3. The potential impacts of the proposed amendment have been assessed and have been determined not to be detrimental to the public health, safety, or welfare. 4. The proposed Amendment has been processed in accordance with the applicable provisions of the California Government Code and the California Environmental Quality Act (CEQA). Page 3 of 3 City of Ukiah 20-CDBG-12052 Page 49 of 156 Page 235 of 625 2019-20 CDBG APPLICATION – ORR STREET BRIDGE AND TRANSPORTATION CORRIDOR STUDY AND PLAN STATE OBJECTIVES DOCUMENTATION STATE OBJECTIVE 2: FAIR HOUSING – ACCESS TO OPPORTUNITY The City of Ukiah has completed efforts that have furthered access to opportunity for lower income households. Below is an example. Outreach and Engagement- City of Ukiah Housing Element Update Description: In 2019, the City of Ukiah implemented an outreach and engagement effort designed to significantly increase community participation and input in the decision-making process related to the updating of the City of Ukiah’s Housing Element. Nearly 30% of the City’s population is of Hispanic origin, and approximately 49% of the City’s population is lower income, and engagement efforts were designed to reach these populations. Specific actions include the following: Creation of flyers in both English and Spanish announcing two community workshops on the Housing Element (see Attachment 1 for flyers) Posting of these flyers at lower income rental housing properties throughout Ukiah Release of eBlasts in both English and Spanish to a list of approximately 100 stakeholders in the Ukiah Valley. Stakeholders represented a broad section of the community, including nonprofit agencies serving primarily lower income persons. City staff presentations at Ukiah Vecinos en Acción (Neighbors in Action) and Mendocino Latinx Alliance; and an informational booth at the Mexican Consulate Development of a Housing Element webpage Two community housing workshops presented in both English and Spanish, with presentation materials also in both English and Spanish. o City Parks and Recreation staff hosted a “Kids Corner” at both workshops so families with children could attend even if they did not have access to childcare. City staff also sent press releases, and the Ukiah Daily Journal published three articles (see Attachment 2). As a result of these efforts, the City had strong participation at both workshops, of approximately 40 people in the first workshop and 30 in the second workshop. The City incorporated comments received during these workshops and from written comments submitted into its final 2019-2027 Housing Element, which was adopted by City Council on October 23, 2019 and certified by HCD’s Housing Policy Division on December 5, 2019. City of Ukiah 20-CDBG-12052 Page 50 of 156 Page 236 of 625 Community Workshops 5:30 p.m. to 7:30 p.m. Ukiah Valley Conference Center 200 S School St, Ukiah, CA 95482 The City of Ukiah is inviting the community to two workshops to discuss the 2019-2027 Housing Element. The Housing Element establishes specific goals and policies to address housing needs in the community. Community input will be used in updating goals, policies and programs in the Housing Element. 1st Workshop March 21, 2019 2nd Workshop April 25, 2019 Community Workshops City of Ukiah 2019 – 2027 Housing Element For questions or to submit comments, please contact: Alicia Tlelo, Assistant Planner City of Ukiah Community Development Department 300 Seminary Ave. Ukiah, CA 95482 Email: atlelo@cityofukiah.com; Phone: (707) 463-6268 Attachment 1 City of Ukiah 20-CDBG-12052 Page 51 of 156 Page 237 of 625 Talleres Comunitarios 5:30 p.m. to 7:30 p.m. Ukiah Valley Conference Center 200 S School St, Ukiah, CA 95482 La Ciudad de Ukiah está invitando a la comunidad a dos talleres para discutir el Elemento de Vivienda 2019-2027. El Elemento de Vivienda establece metas y políticas específicas para abordar las necesidades de vivienda en la comunidad. Los comentarios de la comunidad se utilizarán para actualizar los objetivos, políticas y programas en el Elemento de Vivienda. 1º Taller 21 de Marzo de 2019 2º Taller 25 de Abril de 2019 Talleres Comuniatrios Ciudad de Ukiah 2019 – 2027 Elemento de Vivienda Para preguntas o para enviar comentarios, por favor póngase en contacto con: Alicia Tlelo, Asistente de Planificador Departamento de Desarrollo Comunitario de la Ciudad de Ukiah 300 Seminary Ave. Ukiah, CA 95482 Correo Electrónico: atlelo@cityofukiah.com; Teléfono: (707) 463-6268 City of Ukiah 20-CDBG-12052 Page 52 of 156 Page 238 of 625 3/17/2019 A: Main 1/2 By JustineFrederiksen udjjf@ukiahdj.com @JustFrederiksen on Twitter The city of Ukiah will be holding public workshops soon to collect input fromthe public as it begins updating the Housing Element portion of its General Plan, Community Development Director Craig Schlatter announced. “We’re shifting gears fromcurrent planning to working on advanced planning that we’ll be engaged in for the next two, maybe three years,” Schlatter told the Ukiah Planning Commission at its last meeting, explaining that the city requested proposals from consultants “to helpwith general plan updates,” and those proposals were due March 1. “We are also due for an update of the Housing Element, which was last certified in 2016 for a five- year cycle ending in 2019,” he said, explaining that his department now plans to forge a new document that will cover eight years (2019-2027), and needs to be certified by Aug. 15 of this year. “Staff will be leading the housing element update with assistance from the consultant hired for updating the other elements of the city’s General Plan,” said Schlatter, who also noted in a recent press release that city staff “will be providing several opportunities for the community to participate in the process.” At the City Council meeting Wednesday, Schlatter said his department “will provide a work plan … describing the process, timeline, and expectations for the update,” describing the March 6 meeting as the official start of the process. “The Housing Element can be much more than just another planning document tomeet state requirements,” said Schlatter, who told the Planning Commission that he wanted the document to not just “sit on the shelf, but actually be implemented.” And a crucial part of making sure it can be implemented, he said, is encouraging “active participation from the public. (If the plan is) developed with goals and policies that are realistic, accessible, and implementable, the Housing Element can map out the city’s housing plan for the future. We HOUSING>> PAGE10 ‘Realistic’ housing goals sought Housing FROMPAGE 1 encourage our community to be a part of this process.” Two workshops have been scheduled, the first on March 21 and the second on April 25, for residents to provide input and ideas on the goals and policies in the Housing Element. Both meetings will be at the Ukiah Valley Conference Center, from 5:30 to 7:30 p.m., and A draft housing element update is expected to be ready to be presented to the Ukiah Planning Commission by late summer, and a City Council hearing for Housing Element adoption is tentatively set for fall of 2019. For more information about the Housing Element Update process or to be added to an email distribution list, contact Alicia Tlelo, assistant planner, at atlelo@cityofukiah.com or (707) 463- 6268. ‘Realistic’ housing goals sought Housing CITY OF UKIAH Attachment 2 City of Ukiah 20-CDBG-12052 Page 53 of 156 Page 239 of 625 3/17/2019 A: Main 2/2 Spanishtranslation services will be available. City staff will also “maintain a web page specifically for the housing element update, with key announcements, and list announcements on the city’s Facebook page.” Copyright (c) 2019 Ukiah Daily Journal, Edition. Please review new arbitration language here. 3/3/2019Sunday, 03/03/2019 Pag.A01 City of Ukiah 20-CDBG-12052 Page 54 of 156 Page 240 of 625 3/17/2019 A: Main 1/2 By JustineFrederiksen udjjf@ukiahdj.com @JustFrederiksen on Twitter The city of Ukiah is updating its Housing Element this year and plans to create what the staff member directing the process described asamuchmore accessible document that residents and community members will help shape. “We’ve heard quite a bit that the public wants to be involved and there’s quite a bit of attention on addressing housing in the community,” Community Development Director Craig Schlatter told the Ukiah City Council this week. “There will be much more opportunities for the public to be involved in this update,” which will cover eight years, from 2019 through 2027. He said staff expect to complete the first draft of the document by early May, and has scheduled twopublic workshops before then. The first is set forMarch 21 at 5:30 p.m. at the Ukiah Valley Conference Center at 200 S. School St. In themeantime, Schlatter said the city has already significantly HOUSING>> PAGE2 Construction work continues on the apartment complex on the corner of Norton and Main streets in Ukiah. CHRIS PUGH— UKIAH DAILY JOURNAL Housingplanpublic input sought Housing FROMPAGE 1 increased its production of newhousing, describing the number of units both built and being built in the last three years, especially compared to the last 15 years, as “pretty remarkable.” In regard to Accessory Dwelling Units, often called granny flats or mother-inlaw units, Schlatter addressed correspondence from a Ukiah resident who asked if the city planned to host any workshops on how average if someone brought it tomy attention.” Mulheren responded by whispering, “I just did.” Audience member John McCowen, 2nd District Mendocino County supervisor, urged the city to “consider making (approved) plans available over the counter. This would incentivize them andmake them more cost-effective for people willing to choose from a set of ready-made plans.” Schlatter said he would consider that if his department “were seeing really low numbers of ADUs (being built), but I’m not seeing that.” When asked by Council member Steve Scalmanini if a “tiny house on wheels” could be Housingplanpublic input sought Housing First workshop planned March 21 CITY OF UKIAH City of Ukiah 20-CDBG-12052 Page 55 of 156 Page 241 of 625 3/17/2019 A: Main 2/2 property owners, “not professional builders,” could add one. “We like to host workshops, but we are not sure if it would be valuable because there have been other workshops hosted on this topic recently,” said Schlatter. “Both the county director and myself discussed ADUs at a recent workshop. I would be happy to host one, but don’t feel it is necessary.” When Mayor Maureen Mulheren asked if the city of Ukiah planned to offer sets of approved plans for ADUs like the city of Fort Bragg does over the counter, Schlatter said he would be happy to “look into that considered an ADU, Schlatter said he did not think those were currently considered ADUs. Schlatter said that the public workshops would be presented in both English and Spanish, and Council member Juan Orozco suggested they be “hosted in separate rooms,” so that all the information and questions would only have to be presented once, not repeated for everyone every time. “That’s a really good idea, I hadn’t thought of that,” Schlatter said. Copyright (c) 2019 Ukiah Daily Journal, Edition. Please review new arbitration language here. 3/9/2019Saturday, 03/09/2019 Pag.A01 City of Ukiah 20-CDBG-12052 Page 56 of 156 Page 242 of 625 4/25/2019 A: Main 1/2 By JustineFrederiksen udjjf@ukiahdj.com @JustFrederiksen on Twitter The city of Ukiah is hosting another workshop Thursday designed to collect comments from the public that will not only help shape its housing goals, but dictate how they will be put into practice. “Our hope is that the public will really drive this process, particularly the implementation portion of theHousing Element,” said Craig Schlatter, the city’s Community Development Director, explaining that both the workshop this week and the one last month were specifically designed to encourage engagement fromattendees. At the March 21 workshop, Schlatter said he was pleased with the turnout and the ideas presented, some of which were HOUSING >> PAGE2 It took years of strategic planning by city staff and the developer to bring about this housing project at the corner of Norton and Main streets. CHRIS PUGH— UKIAH DAILY JOURNAL Residentshelpshape housingplans Housing FROMPAGE 1 incorporated into the six goals identified by staff. The revised versions are: Conserve, rehabilitate, and improve the existing housing stock to provide adequate, safe, sustainable, and decent housing for all Ukiah residents. Support housing opportunities for all economic segments of the community, regardless of race, gender, age, sexual orientation, marital status, or national origin. Expand affordable housing opportunities for persons with special needs. when it comes to public engagement. “They are designed as more of an actual dialog and conversation with the community,” he said. “Hopefully the participants feel as if their opinions and ideas matter.” Per California state code, the city of Ukiah is required to update the Housing Element in its General Plan every several years, and this one will cover the period spanning 2019 to 2027. It is meant to “analyze issues of housing availability, affordability, and needs within the community. In addition, the Housing Element seeks to set goals, policies, programs and implementation strategies to address those issues.” After hosting both workshops, Schlatter said city staff will prepare a draft Housing Element and after it is certified by other agencies, it will go before the Planning Commission and City Council for adoption. Residentshelpshape housingplans Housing Six revised goals focus of Thursday workshop UKIAH VALLEYCONFERENCECENTER City of Ukiah 20-CDBG-12052 Page 57 of 156 Page 243 of 625 4/25/2019 A: Main 2/2 Minimize governmental constraints for infill housing development. (new goal) Use land effectively to meet housing needs and maintain existing housing stock. Provide support for future housing needs. (new goal) At Thursday’s meeting, Schlatter said each of those goals will be written on an easel next to a table, and attendees will be asked to sit near the goal they are most interested in discussing, and then they will be asked to “give any ideas they have for how that goal should be implemented.” Schlatter described these workshops has being “done differently than they have in the past,” particularly “And it will go before the public at least two more times before adoption,” he said, estimating that the draft would be ready for the Planning Commission in August or September. Thursday’s workshop beings at 5:30 p.m. (April 25) at the Ukiah Valley Conference Center at 200 S. School Street. Copyright (c) 2019 Ukiah Daily Journal, Edition. Please review new arbitration language here. 4/25/2019Thursday, 04/25/2019 Pag.A01 City of Ukiah 20-CDBG-12052 Page 58 of 156 Page 244 of 625 Attachment: City-of-Ukiah-Orr-St-Bridge-Pic.jpg City of Ukiah 20-CDBG-12052 Page 59 of 156 Page 245 of 625 2019-20 CDBG APPLICATION ORR STREET BRIDGE AND TRANSPORTATION CORRIDOR STUDY AND PLAN READINESS – DUTY STATEMENTS AND RESUMES Tim Eriksen, Director of Public Works/City Engineer for the City of Ukiah, will be the lead City staff person implementing the activity. Mr. Eriksen will direct the City of Ukiah Senior Engineer, Jason Benson, to coordinate the work of a civil engineering design professional to produce plans and specifications and a transportation study for Orr Street Bridge and the Orr Street corridor. Mr. Eriksen will also provide final review and approval of all final products prior to those products being presented to community groups and the City Council. Jason Benson, Senior Engineer for the City of Ukiah, will coordinate the civil engineering design professional to produce plans and specifications and a transportation study for Orr Street Bridge and the transportation corridor. Mr. Benson will provide final comments and input on the plans and specifications and cost estimate. Mr. Benson will also work with the City Engineer to coordinate the presentation of the study to community groups and the City Council. Dan Buffalo, Finance Director for the City of Ukiah, approves all funds requests over $5,000. Mr. Buffalo also provides final review on financial reports. Mary Horger, Financial Services Manager for the City of Ukiah, will complete the procurement of the civil engineering design professional. Ms. Horger will also assist the Assistant Planner and Senior Engineer in the processing of funds requests and financial reports for the State CDBG program; and the processing of invoices for the design professional. Alicia Tlelo, Assistant Planner for the City of Ukiah, will work with the Senior Engineer and Financial Services Manager to process invoices related to the design professional and assist the Community Development Director in preparing funds requests and reports. Craig Schlatter, Community Development Director for the City of Ukiah, will administer the CDBG planning study standard agreement, overseeing reporting, monitoring/compliance, and the processing of funds requests with the Assistant Planner and City Finance staff. Resumes for all the City staff listed above are contained on the following pages. City of Ukiah 20-CDBG-12052 Page 60 of 156 Page 246 of 625 Timothy E. Eriksen 300 Seminary Ave. Ukiah, CA 95482 707-463-6280 Email: teriksen@cityofukiah.com Work Experience CITY OF UKIAH, UKIAH, CA City Engineer and Director of Public Work, January 2006 to present Responsible for all Public Works Department activities and services, including the maintenance, repair and construction of streets, curbs and gutters, storm drains and drainage courses, street tree and equipment and engineering functions; coordinates activities with other City officials, departments, outside agencies, and the public Serve as the City Engineer; reviews and approves a variety of plans; develops and implements the Department’s capital improvement projects and budget; directs the preparation of plans, specifications, cost estimates, and contract documents; oversees the administration of contracts; visits construction sites to ensure conformance of construction of plans, or to identify design elements; reviews and approves all payments and billings for contract services Develop, implements and maintains departmental goals, objectives, policies, and procedures; reviews and evaluates work methods and procedures for improving organizational performance, enhancing services and meeting goals; ensures that goals are achieved. Administer the refuse collection and transfer station franchise agreements, landfill closure and long-term maintenance to ensure compliance with federal, state, and country solid waste regulations. Administers and oversees the management of a variety of design, construction, and maintenance contracts and contractors; ensures compliance with performance and cost agreements; evaluates the cost effectiveness of agreements. Plan, direct, and develops the Department’s work plan; assigns work activities and responsibilities to appropriate department personnel; reviews and evaluates organizational effectiveness and productivity; identifies and resolves problems and/or issues. Oversee the selection, training, and evaluation programs for all Public Works personnel; provides or coordinates in-service training; identifies and resolves staff deficiencies; fulfills discipline procedures; reviews the work of department personnel to ensure compliance with applicable federal, state, and local laws, codes, and regulations. Monitor the condition of the City’s infrastructure, including streets, sidewalks, curbs, gutters, trees, storm drains, and other related facilities and equipment for maintenance, repair and replacement. Prepare, manages, and coordinates the development of the Public Works budget; prepare forecasts of necessary funds for staffing, materials and supplies; present, justify and defend programs, operations and activities; monitor and approves expenditures; discuss and resolve budget issues with appropriate staff; implement adjustments as necessary. City of Ukiah 20-CDBG-12052 Page 61 of 156 Page 247 of 625 Serve as a resource for department personnel, City staff, other organizations, and the public; coordinates pertinent information, resources and work teams necessary to support a positive and productive environment; coordinates project reviews with other departments. Represents the city before the citizens, elected officials and community groups on public works and City engineering matters CITY OF UKIAH, UKIAH, CA Senior Civil Engineer, July 2001 to January 2006 Review development projects including Subdivisions, Site Improvement, Use Permits and Building Permits for conformance with City Code Review engineering reports and studies for private and public development Interact with City Council for direction, budgeting and developing policy Prepare design plans, specifications and estimates (PSE) for public work projects Oversee and administer consultant selection and contracts Operate AutoDesk Land Desktop 2006 products Manage GIS system for the City using ESRI software and Trimble GPS system RAU AND ASSOCIATES, UKIAH, CA Associate Engineer, May 1999 to July 2001 Prepare Design Plans, Specifications and Estimates (PSE) for projects Prepare engineering studies including drainage and traffic for proposed projects Performed topographic surveys for all design projects Operate AutoCAD 2000i/ Eagle Point UNDERWOOD AND ROSENBLUM, SAN JOSE, CA Assistant Engineer, January 1999 to May 1999 Prepare Design Plans, Specifications and Estimates (PSE) for public work projects Operate AutoCAD R14/Softdesk 8 CAD system Performed Topographic surveys for all design projects SCATES CONSTRUCTION, SANTA CLARA, CA Project Manager, July 1998 to January 1999 Managed construction projects including creating budgets and scheduling construction Client Relations Processed all contract documents for construction projects COUNTY OF SAN MATEO, REDWOOD CITY, CA Assistant Engineer, October 1994 to July 1998 Prepare plans, specifications and estimates (PSE) for public work projects Prepare preliminary studies for public work projects Oversee and administer consultant selection and contracts Operate AutoCAD R14/Softdesk 8 CAD system COUNTY OF SAN MATEO, REDWOOD CITY, CA Senior Engineering Aide (Surveyor), February 1991 to October 1994 Operate Theodolite and electronic level for the Survey Crew Prepared record of survey calculations and maps for recording Collect and record all field information electronically and written Review design plans for accuracy Oversee crewmembers and equipment in absence of survey crew chief City of Ukiah 20-CDBG-12052 Page 62 of 156 Page 248 of 625 COUNTY OF SAN DIEGO, SAN DIEGO, CA Student Engineer, May 1988 to September 1990 Review proposed improvement plans for compliance with County standards Supervised and maintaining a road inventory photo log system Collected photo log information throughout the County Responsible for photo log camera, van and all other equipment Education SAN JOSE STATE UNIVERSITY Bachelor of Science Degree, Civil Engineering, May 1998 Emphasis in Construction Management Summary of Qualifications Professional Civil Engineer California License Number #62230 Obtained Land Surveyor in Training Certificate (L.S.I.T.) Passed National Land Surveyor Exam (8 hour portion) Scheduled to sit for California State Specific Land Surveyor Exam (4 hour portion) April 2008 Working knowledge of AutoCAD Land Desktop 2006 and all typical office software including all the Microsoft Office products Working knowledge of GIS systems including ESRI ArcMap and ArcIms Highly motivated self-starter; able to implement projects effectively Proven ability to work productively in a high-pressure environment References Available upon request City of Ukiah 20-CDBG-12052 Page 63 of 156 Page 249 of 625 JASON R. BENSON EDUCATION and CERTIFICATIONS Tennessee Technological University December 2009 B.S., Mechanical Engineering Professional Engineer, State of California - M38263 EXPERIENCE City of Ukiah Ukiah, CA May 2019 – Present Public Works - Senior Engineer Provide professional engineering work related to supervising, designing, planning, reviewing, and inspecting public works projects. The duties include: Review technical and feasibility studies to make project recommendations based on the results. Manage the design and construction of streets, sidewalks, water and sewage facilities, drainage structures, airport facilities, park or recreation facilities, and other public works. Function as the project engineer and inspector Carollo Engineers Walnut Creek, CA June 2018 – May 2019 Construction Management – Resident Engineer Provide on site construction management for the City of Ukiah’s Recycled Water Project. Function as the Owner’s representative and provide communication with the Owner, Contractor, and Engineer throughout construction. My experience includes: Monitor project budget, schedule, construction quality, and safety Prepare monthly status reports to the Owner and State agencies, budget reviews and payment applications, and contract amendment requests and negotiations. Prepare and conduct project meetings with Owner and all Contractors. Review, manage, and process RFIs, Submittals, and Contract Change Orders. Perform field inspections for pipeline installation, earthworks, and structural steel and concrete structure construction. Golder Associates Inc. Walnut Creek, CA June 2016 – June 2018; Senior Project Engineer Senior Project Engineer Dec. 2011 – Dec. 2014 Provide pipeline engineering design for global mining clients and North American Oil and Gas clients. My experience includes: Project manager and technical lead for pipeline projects ranging from feasibility studies to detailed engineering design for construction. Design pipeline systems to federal, state, and local codes and industry and client standards. Prepare project scoping documents, schedules, and cost estimates for proposals. Prepare construction documents and provide procurement support. Delegate and integrate work across multi-disciplinary and interoffice teams locally, nationally, and internationally. Serve as a point of contact for clients, subcontractors, partner firms, and vendors. ACCO Engineered Systems San Leandro, CA Jan. 2015– June 2016 Project Engineer / Manager Manage large scale plumbing construction projects in the San Francisco Bay Area. Projects range from Design Build, Design Assist, to Plan/Spec. My experience includes: Manage the oversight and execution of plumbing and process piping construction projects related to budget, material and equipment procurement, and construction schedule and manpower to meet project schedules. Standard project documentation: Change Orders, Submittal packages, RFI’s, Subcontractor and Vendor POs, Job Logs. Evaluation, selection, and management of subcontractors and vendors. Project closeout that includes: substantial completion per contract scope of work, punchlist management, commissioning and startup of equipment, owner training of systems, and As-Built documentation. Coordinated project designs with architects and civil, electrical, mecha nical, and structural design engineers and contractors. Ensure project construction meets all building codes, National and California Plumbing Codes, and local jurisdictions. City of Ukiah 20-CDBG-12052 Page 64 of 156 Page 250 of 625 Daniel E. Buffalo, MPA, CPA, CGMA 3345 Oak Park Court, Lakeport, CA 95453 (707) 245-3576 danbuffalo@sbcglobal.net http://www.linkedin.com/pub/daniel-buffalo-cpa-cgma/3/153/64 Professional Work Experience Adjunct Faculty Member, Mendocino College, Lake Center; Lakeport, CA ● Curriculum of instruction includes: Financial Accounting, Managerial Accounting, Federal Tax Accounting, Mathematical Applications in Business, Introduction to Management, and Introduction to Business 2012 - present Finance Director, City of Ukiah, CA ● Chief Financial and Accounting Officer for the City. o Administer Finance Department services and activities including accounts payable, accounts receivable, budget development, cash management, cash receipts, payroll, financial analysis, general ledger, benefits, investments, procurement, and utility billing. o Serve as principal financial advisor to the City Council, City Manager, and department heads. o Work with the City Manager and executive management team to find solutions to challenging fiscal and budgetary issues. o Responsible for a team of twenty-six, including a management team of five. ▪ Successfully reorganized department to promote greater efficiency and cross training. ● Budget development and management: o Manage the development of the City’s annual budget and prepare the annual budget document for submittal to the City Manager and City Council. ▪ Received GFOA’s award for Distinguished Budget Presentation for the years ending June 30, 2017, 2018, 2019. o Prepare long-range financial plans, including revenue and expenditure projections. o Direct the development of and updates to City’s Five-Year Capital Improvement Program Budget. ● Managerial and financial reporting: o Annually compile City’s financial statements and prepare its CAFR in preparation for the audit. o Perform other financial reporting, including monthly expenditure reports to City departments and the City Manager, quarterly financial reports to the City Council, and annual financial transaction reports to the California State Controller. o Manage annual bond disclosure requirements and assessment district administration. ● Professional accounting: o Perform comptroller functions, including year-end adjusting entries and accruals, update capital asset and depreciation schedules, bank reconciliations, OPEB and GASB 68 calculations, expenditure and compliance audits, internal auditing, and the implementation of internal controls. ● Procurement services: o General direction of the City’s central procurement system. ● Utility and miscellaneous billing services: o General direction of the City’s utility and general billing function. ● IT Services: o General direction of the City’s information technology activities. ● Other: o Serve as Acting City Manager during temporary absence of permanent City Manager. o Successfully implemented a new water and sewer rate structure in 2020. o Refunded over $50 million in sewer and redevelopment bonds, saving over $10 million in interest cost for Ukiah citizenry. o Continue to successfully manage the dissolution of the City’s former redevelopment agency. o Provide grant fiscal administration. o Administer loan servicing for various housing and business assistance programs. o Develop and implement financial and administrative policies and procedures. 2016 - present City of Ukiah 20-CDBG-12052 Page 65 of 156 Page 251 of 625 Finance Director, City of Lakeport, CA ● Directed and performed Finance Department services and activities including accounts payable, accounts receivable, budget development, cash management, cash receipts, payroll, financial analysis, general ledger, benefits, investments, procurement, IT, and utility billing. ● Served as principal financial advisor to the City Council, City Manager, and department heads. ● Worked with the City Manager and executive management team to find solutions to challenging fiscal and budgetary issues. Economic Development/Redevelopment Manager, City of Lakeport, CA ● Planned, organized, and coordinated economic development and redevelopment programs and special projects, including the implementation of the provisions of the Lakeport Economic Development Strategy, including economic development elements of the City’s general plan. ● Assisted the Director in budget preparation for the Agency, fiscal analysis - including historical descriptions and forecasting - and presentation to the City Council/Agency Board of Directors. 2010-2016 2010 Compliance Officer, City of Lakeport, CA ● City officer charged with ensuring City utility compliance with statutory and regulatory requirements for water and sewer service delivery. ● Assigned and managed staff on special projects. ● Performed budget analysis and development for the Utilities and Community Development Department, including historical analysis, forecasting, and projections. 2008-2010 Department Analyst, El Dorado County Public Health Department ● Developed, drafted, and executed service agreements with contractors, professionals, and consultants as well as MOUs with other County Departments and government agencies. ● Developed budget projections and year-end estimates for Departmental programs. ● Provided direction, training, and supervision to administrative support staff on project and/or day-to- day tasks. ● Assisted County’s Procurement and Contracts Division in processing contracts generated for Public Health Department, reported progress to associated program managers. ● Designed and implemented comprehensive contract management database to assist Department management in effective contract administration. ● Supervised an administrative assistant. 2005-2008 Education Certificate of Completion, Advanced Government Finance Institute University of Wisconsin School of Business/Government Finance Officers Association 2017 Certificate in Governmental Accounting University of Georgia, Carl Vinson Institute of Government 2011 Master of Public Administration Price School of Public Policy, University of Southern California, Los Angeles, CA Focus on Public Budgeting and Finance 2006 Visiting Student Goldman School of Public Policy, University of California, Berkeley 2004 Candidate for Master’s Degree in Public Affairs La Follette School of Public Affairs, University of Wisconsin, Madison 2003 Bachelor of Arts in Political Science University of California, Davis 2002 Professional Certifications and Licenses Certified Public Accountant (CPA), California, No. 122312 Chartered Global Management Accountant (CGMA), American Institute of Certified Public Accountants (AICPA) City of Ukiah 20-CDBG-12052 Page 66 of 156 Page 252 of 625 Memberships & Affiliations ● California Society of Certified Public Accountants ● American Institute of Certified Public Accountants ● Government Finance Officers Association ● California Society of Municipal Finance Officers ● Alumni Association, University of Southern California City of Ukiah 20-CDBG-12052 Page 67 of 156 Page 253 of 625 Mary V. Horger 300 Seminary Avenue Ukiah, California 95482 (707) 463‐6233 mhorger@cityofukiah.com Highlights of Qualifications Results‐oriented leader, effective at managing diverse team members to accomplish goals and complete projects. Team player, comfortable working independently or part of a group. Excel at developing, implementing, and enforcing contractual obligations, policies, procedures, laws and regulations. Organized, able to handle multiple priorities to meet deadlines, working well under pressure. Resourceful. Good people skills. Efficient, able to recognize and implement process improvements. Solid verbal and written communication skills. . Work Experience City of Ukiah – Financial Services Manager: Procurement, Capital and Special Projects Ukiah, California September 2019 to Present Manage and coordinate the City’s centralized purchasing division, capital asset accounting, and grant and special project fiscal services of the City’s Finance Department. Participate in the development, implementation and monitoring of procurement policies, regulations, laws, and contractual and budgetary compliance. Provide highly responsible and technical procurement management services, including staff assistance in developing specifications for goods and services including requests for bids and proposals; perform related duties as assigned; plans, organizes and supervises the functions of procurement, capital project accounting, grant accounting, and special project financial services; serves as budget analyst and coordinates preparation of the City budgets pertaining to capital projects and acquisitions; assist in the preparation of the financial statements; assist in monthly and annual accounting system closes; provide financial and accounting support in tracking of grants and other special projects with other departments. Duties: Lead a comprehensive procurement, capital, and special fiscal project management program. Serve as the City Purchasing Officer. Manage the procurement functions of the Finance Department and coordinate the procurement of City materials, supplies, equipment, and services. Manage the budgeting, accounting, and fiscal reporting of the City’s capital improvement plan (CIP). Manage the budget, accounting, and financial functions supporting grants and special projects. Manage divisional staff, including Buyers and Financial Services Specialists, including training in related job responsibilities; assigning and directing work, providing performance appraisals and handling operational issues within the department. Train and advise all departments regarding City purchasing, contract compliance, budget, accounting, and fiscal management procedures. Develop, coordinate, and implement improved systems and procedures to ensure centralized purchasing, capital asset management, and special project accounting. City of Ukiah 20-CDBG-12052 Page 68 of 156 Page 254 of 625 Performs financial analysis and/or provides data at the request of the Finance Director, the City Manager, or Department Directors. Provide support to the external audit process. Perform special projects as directed. City of Ukiah – Purchasing Supervisor/Procurement Manager Ukiah, California August 2003 to September 2019 Plan, direct, supervise, and coordinate the City’s centralized purchasing program. Participate in the development and implementation of changes in operational procedures, regulations, laws, and policies. Assure compliance with government codes as they apply to governmental purchasing. Provide highly responsible and technical staff assistance in developing specifications, for goods and services, requests for bids and proposals. Create and manage contracts and purchase orders directly for City departments. Duties: Supervise staff and coordinate the procurement of City materials, supplies, equipment, and services. Review and approve purchase orders, contracts and requisitions for accuracy and compliance with government codes. Confer with vendors as to availability of goods, prices, deliveries, discounts, and changes in supplies, materials, and equipment offered for sale. Resolve complaints and problems with vendors. Manage construction contracts. Advise and direct all departments regarding City purchasing procedures. Develop, coordinate, and implement improved systems and procedures to ensure centralized purchasing. Develop detailed procurement specifications. Prepare departmental budget. Coordinate purchasing activities with other City departments and divisions and with outside agencies. Organize and maintain the computerized Purchase Order system. Supervise necessary demonstrations and tests of supplies and equipment. Prepare a variety of periodic activity reports. Conduct formal bid process for construction projects, and the purchase of equipment, supplies, and services for the City as required. Prepare and manage the Request for Proposal process for the procurement of professional services. Manage inventory system. Coordinate the sale of surplus equipment. Coordinate documentation and identification of fixed assets. Prepare and present reports to the City Council. Commodities and services purchased: professional services (i.e. design engineering, civil engineering, architectural, etc.), construction projects, as well as a wide variety of equipment, supplies, and maintenance services in support of the operation of the Water and Wastewater Utilities, Electric Utilities, Public Safety, Community Services, Building Maintenance as well as General Government operations. City of Ukiah 20-CDBG-12052 Page 69 of 156 Page 255 of 625 RETECH Systems LLC – Purchasing Manager Ukiah, California October 2001 – April 2003 Managed the Purchasing Department in a fast‐paced manufacturing environment. Duties: Responsible for developing and managing procurement activities within project budgets. Monitored department's performance. Developed purchasing policies and procedures. Purchased from requisition, MRP systems, and blueprint. Negotiated discounts, and implemented milestone/progress payments and penalty clauses on large dollar procurements. Ensured compliance to governmental customer’s contract requirements, such as FAR or DFAR requirements. Managed the timely delivery of critical manufactured components from purchase order issuance to product delivery. Worked with vendors to seek improvements in cost, quality, and on‐time delivery. Commodities and services purchased: turn‐key custom manufactured parts and large assembles; managed outside processing such as large metal fabrications, plating, grinding, polishing, welding and forming; purchased custom hydraulic systems, vacuum systems, power supplies; purchased miscellaneous supplies, equipment and services, as well as fasteners, fittings, pipe, tubing, electrical components, tooling, stainless steel and steel plate, structural steel, plastics, maintenance supplies and office supplies. Retech Systems LLC – Senior Buyer Ukiah, California December 2000 – October 2001 Assisted in the management of the Purchasing Department in a fast‐paced manufacturing environment. Duties: Purchased from requisition, MRP systems, and blueprint. Negotiated discounts, and implemented milestone/progress payments and penalty clauses on large dollar procurements. Ensured compliance to governmental customer’s contract requirements, such as FAR or DFAR requirements. Managed the timely delivery of critical manufactured components from purchase order issuance to product delivery. Worked with vendors to seek improvements in cost, quality, and on‐time delivery. Commodities and services purchased: turn‐key custom manufactured parts and large assembles; managed outside processing such as large metal fabrications, plating, grinding, polishing, welding and forming; purchased custom hydraulic systems, vacuum systems, power supplies; purchased miscellaneous supplies, equipment and services, as well as fasteners, fittings, pipe, tubing, electrical components, tooling, stainless steel and steel plate, structural steel, plastics, maintenance supplies and office supplies. City of Ukiah 20-CDBG-12052 Page 70 of 156 Page 256 of 625 Advanced Manufacturing & Development – Senior Buyer Willits, California June 1997 – February 1999 In charge of subcontracted services. Duties: Purchased from requisition, MRP systems, and blueprint. Coordinated critical product delivery. Managed product quality and vendor performance. Provided material budgets to sales team. Worked with all employees regarding proper purchasing procedures. Commodities and services purchased: forming, plating, turn‐key fabrication, pems, fasteners, maintenance supplies, office supplies. RETECH Systems LLC – Purchasing Lead Ukiah, California January 1995 – June 1997 Advanced Manufacturing & Development – Buyer Willits, California August 1994 – January 1995 RETECH Inc. – Buyer Ukiah, California September 1991 – August 1994 RETECH Inc. – Purchasing Assistant Ukiah, California March 1991 – September 1991 Education California State University – San Bernardino – Management Certificate in Public Procurement Mendocino Junior College – Ukiah, CA – General Education Studies Hartnell Junior College – Salinas, CA – General Education Studies King City High School – King City, CA City of Ukiah 20-CDBG-12052 Page 71 of 156 Page 257 of 625 300 Seminary Avenue, Ukiah, CA 95482 (707) 463-6268 atlelo@cityofukiah.com May 20, 2020 Alicia Tlelo Martinez Objective Assistant Planner Experience 8/2018-Current City of Ukiah Ukiah, CA Assistant Planner/ Community Development Provides information to the public regarding the General Plan, zoning, application procedures, and current projects, etc. at the front counter, over the telephone and via email. Processes minor planning/development permit applications from start to finish, including conducting analysis, writing reports, and making verbal presentations to the City of Ukiah Zoning Administrator. Conducts field investigations related to planning permit applications. Public Noticing for Planning Commission and Zoning Administrator. Works with and provides basic technical support to various boards and commissions. Prepares public information materials using various computer software programs. Processes over the counter Building Permit applications and issue permits. Input application information via Munis. Presentations and marketing related to the HOME First Time Homebuyer Program. Various grant project set-up and completion reports related to HOME First Time Homebuyer Program and CDBG grants such as Business Assistance Loans and Microenterprise Technical Assistance Programs. Creating spreadsheets for monitoring and record keeping of various HOME and CDBG grant projects and their recipients. Process Quarterly Program Income Status Reports and Quarterly Program Status Reports to HOME and CDBG programs for previous and current grants. 3/2017-8/2018 City of Ukiah Ukiah, CA Customer Service Representative III, Supervisor Finance Department Conduct all phases of collection, notification and utility, water, sewer and garbage billing in the finance department. Produce and maintain utility billing statements, delinquent letters, collection notices, final notices & disconnect noticing for utility accounts on a weekly basis in compliance with Municipal & State Regulations. Answer difficult and complex customer inquiries and complaints over the phone and in person using independent judgement to resolve and report situations. Maintain statistical records for financial assistance programs and audit utility assistance agencies. Maintain and update customer records daily. Analyze, reconcile and process credit card transactions and balance daily cash posting spreadsheets. Maintain and reconcile utility deposits. Operate various office machinery such as personal computers, complex billing computer software, mailroom equipment, ten-key adding machine, typewriter, copier and fax machine. Collect and process payments for the Building and Planning department. Process Business Applications, assign license, collect payments and create files. Supervise employees and provide back up in the absence of the department manager. City of Ukiah 20-CDBG-12052 Page 72 of 156 Page 258 of 625 1/2015-3/2017 Rural Communities Housing Development Corp. Ukiah, CA Loan Packager, Homeownership Counselor Develop and produce written marketing materials to individuals and businesses. Participate in special events and networking events to promote RCHDC’s Home Ownership Programs. Screening of applicants and making preliminary determination of applicant mortgage loan eligibility. Securing and interpreting applicant credit reports. Input, track and update perspective applicant loan files, lender files and records as required by RCHDC and the lenders. Input, tract and update perspective applicants and applications in the Counselor Max Database. Attend quarterly meeting with USDA RD staff. Developed positive working relationships with public and private officials. Maintained orderly filing and data system. Mortgage loan origination and home mortgage loan qualification criteria. Residential mortgage escrow and title procedures. Prepare, submit and follow up on requested grant draws on behalf of RCHDC. Prepare, submit and file Quarterly Reporting. Prepare and submit Escrow Instructions to title Company in preparation of closing. Initiate pay off demands to all lien holders. 11/2006-1/2015 Mendocino Community Health Clinic Ukiah, CA Patient Financial Services, Medical Records, Phlebotomist Perform financial screening for patients to determine eligibility to enroll in different coverage programs such as Medi-Cal, Presumptive Eligibility Medi-Cal, Family Pact insurance plans offered through Covered California Exchange, and sliding scale. Educate patients and staff on current coverage options. Assist patients with enrollment into coverage when applicable. Facilitates payment plans in accordance to organizational guidelines. Communicates regularly with front line staff about criteria for choosing the correct payer codes. Maintain patient Sliding Fee Scale files for complete documentation of records that will comply with the requirements of the annual audit. Resolve patient’s questions regarding billing questions and payment plans. Participate in community outreach events at the Buddy Eller Center to represent the organization in a professional manor. Confirm, schedule appointments, verify eligibility, register for medical, dental and psychiatry. Verify client billing and provide the necessary documents for accounts payable. Purchasing, receiving, inventory completed purchased orders and stocking inventory. Cover the Patient Service Representative function as assigned by supervisor. Reconciles daily cash sheet in preparation to billing. Verifies appointments and directs to proper person or department. Scanning information and retrieving it through Electronic Medical records (EMR). Provides back up and other clerical support as needed in reception. 06/2006-11/2014 Ukiah Valley Medical Center Ukiah, CA Phlebotomist UVMC Lab– Phlebotomist, Ukiah, CA Provide compassionate customer service to patients, co-workers and visitors. Blood draws in all departments and processed specimens. City of Ukiah 20-CDBG-12052 Page 73 of 156 Page 259 of 625 Data entry. Answer calls and direct as needed in the lab. Complete all tasks on our daily list. Report results to nursing staff and doctors. 02/2009-11/2009 Ukiah Valley Medical Center Job Care Ukiah, CA Set up accounts and contracts for pre-employment drug screens and physicals. Scheduled appointments for workers compensation injuries and pre- employment physicals. Communicated with workers compensation insurance agencies and patients regarding their care and claims. Communicated and filled out forms for workers compensation claims and handling. Billed and collected for the services rendered. Followed up on outdated accounts. Education 6/2013- 5/2015 Mendocino College Ukiah, CA A.S. Business Management-Degree Received 4/2019- Currently Enrolled Mendocino College • A.A. Business Administration for Transer Interests I am a volunteer at Pinoleville Native American Head Start as an elected Chair Person of the Policy Council and the Health Committee. I volunteer as a coach for sports activities that my children participate in. I enjoy cooking and baking and will be the first to raise my hand for a potluck. I am a member at the Ukiah Valley Athletic Club and enjoy taking classes Monday thru Saturday and working out daily. I enjoy hiking and long walks with family and friends on local trails. I love to travel with my family to new places in and out of the country. I really enjoy being a wife and mom the most. City of Ukiah 20-CDBG-12052 Page 74 of 156 Page 260 of 625 CRAIG T. SCHLATTER 300 Seminary Avenue Ukiah, CA 95482 (707) 463-6219 cschlatter@cityofukiah.com EXPERIENCE HIGHLIGHTS CITY OF UKIAH Ukiah, CA Director of Community Development 2017 – Present Direct the activities of the Community Development Department, consisting of the Divisions of Planning, Building, and Housing and supported by an operating budget of approximately $900,000 and six team members. Serve as the principal advisor to the Planning Commission, Design Review Board, Demolition Review Committee, Paths, Open Space and Creeks Commission, and City Council in planning and community development matters including the preparation and presentation of reports and recommendations. Meet and engage with a variety of citizens, governmental representatives, technical experts, and developers on issues including traffic, facilities design, housing, parking, commercial/industrial development, zoning, and neighborhood improvement. Serve as the City’s Zoning Administrator, make authoritative interpretations of applicable laws, regulations, and policies pertaining to planning, environmental quality, zoning, and land use. Oversee all CDBG, HOME, and Ukiah Housing Trust Fund community and economic development and housing activities, including application preparation and in-house activities implementation. Accomplishments Developed the City’s 2019-2027 Housing Element, adopted by City Council in October 2019 and certified by HCD December 2019 Secured $5.1 million in HOME project funds for new 30-unit affordable senior rental housing project Secured a $160,000 SB2 Planning Grant Program award for streamlining housing production Designed City of Ukiah’s first Housing Strategy (2017) with the Ukiah City Council, created the City’s Housing Division, and developed the Ukiah Housing Trust Fund Completed the restructuring of the Community Development Department (formerly, the Community Development and Planning Department), prioritizing a focus on customer service. Implemented a 2016 CDBG Business Assistance program, leading to 14 jobs created and 25 jobs retained; and delivering an 85% expenditure rate with full expenditure of Program Income Assisted the City Council in the development of regulations and ordinances for cannabis, accessory dwelling units, residential density, and shopping carts. COMMUNITY DEVELOPMENT COMMISSION OF MENDOCINO COUNTY Ukiah, CA Development and Sustainability Manager 2013 – 2017 Managed the Development and Sustainability Department, consisting of the operational areas of housing, community development, environmental planning, and housing facilities maintenance and supported by an approximately $2 million grant and operations budget and six team members Directed the activities of a $1 million public-private electric utilities partnership that focused on delivering energy efficiency solutions to residents, small businesses and local government agencies, including residential and public facilities retrofits, climate planning and greenhouse gas emissions inventories, and environmental justice education Served as Lead Agency Certifying Officer for NEPA environmental reviews and Labor Standards Officer for Davis Bacon and Related Act prevailing wages monitoring Community Development Manager 2007 – 2012 Oversaw HUD Capital Fund and public housing modernization activities; completed the rehabilitation or development of over 150 affordable housing units in Mendocino County Designed and implemented approximately $5M in single- and multi-family housing rehabilitation programs and projects, first time homebuyer assistance programs, and new rental and homeownership construction projects for Commission, County of Mendocino, and City of Ukiah Prepared CDBG, HOME, and other applications generating over $10M in new funding for Mendocino County jurisdictions; administered program and project activities City of Ukiah 20-CDBG-12052 Page 75 of 156 Page 261 of 625 Community Development Specialist (Intern/Fellow) 2006 – 2007 Closed 5 first time homebuyer loans for public housing homeownership program, serviced $1M CDBG and HOME residential loan portfolio, prepared NEPA environmental reviews for Capital Fund projects Coordinated the $1M CDBG-funded reconstruction of an affordable housing apartment building STEVENSON CENTER FOR COMMUNITY AND ECONOMIC DEVELOPMENT Normal, IL Brownfields Redevelopment Fellow 2006 Worked with USDA and US EPA to conduct environmental site assessments and funding analyses to determine redevelopment potential for brownfields sites; collaborated with professors and other Fellows to design redevelopment plans for IL communities EDUCATION ILLINOIS STATE UNIVERSITY Normal, IL MS, Economics, Applied Community and Economic Development Sequence 2005 – 2007 • Developed, planned, and co-coordinated the University’s first Poverty Dialogue Forum • Emphasis in urban planning/community development, housing policy, and economic development BS, Economics/Political Science minor, Cum Laude 2000 – 2002 MILITARY EXPERIENCE UNITED STATES MARINE CORPS Twentynine Palms, CA Sergeant, Honorable Discharge 1996 – 2000 PROFESSIONAL ACTIVITIES AND AFFILIATIONS Member, CALED Rural Exchange Leadership Mendocino Class XXVI Member, American Planning Association Member, California CDBG Redesign Committee Graduate, Disney Leadership Institute City of Ukiah 20-CDBG-12052 Page 76 of 156 Page 262 of 625 Orr Street Bridge and Transportation Corridor Study and Plan Activity Flow Chart – City of Ukiah Community Development Director Finance Director Financial Services ManagerAssistant Planner Director of Public Works Senior Engineer Design Professional Firm City Manager City Manager‐authorized representative‐signs documents; directs Directors to implement activities Director of Public Works‐reviews final study; interfaces with community; directs Senior Engineer to coordinate design professional to produce plans and specs and study Director of Finance‐approves all funds requests over $5,000; provides final review on all financial reports Director of Community Development‐administers grant; completes reporting and funds requests with Assistant Planner; oversees CDBG compliance Assistant Planner‐processes funds requests and invoices Financial Services Manager‐processes funds requests and invoices with Senior Engineer and Assistant Planner; procures design professional and coordinates contract management with Senior Engineer Senior Engineer‐comments/input on plans and specs and cost estimate; prepares transportation study with design professional; oversees design professional with Financial Services Manager Design Professional‐prepares plans and specs and cost estimate, plus overall transportation corridor study, with Senior Engineer City of Ukiah 20-CDBG-12052 Page 77 of 156 Page 263 of 625 Attachment: City-of-Ukiah-Organization-Chart.jpg City of Ukiah 20-CDBG-12052 Page 78 of 156 Page 264 of 625 6/1/2020 View Details - Entity Overview | System for Award Management https://sam.gov/SAM/pages/public/entitySearch/entitySearchEntityOverview.jsf 1/1 IBM-P-20200424-1037 WWW1 Search Records Data Access Check Status About Help Disclaimers Accessibility Privacy Policy FAPIIS.gov GSA.gov/IAE GSA.gov USA.gov ALERT: SAM.gov will be down for scheduled maintenance Saturday, 06/13/2020 from 8:00 AM to 1:00 PM Entity Dashboard Entity Overview Entity Registration Core Data Assertions Reps & Certs POCs Exclusions Active Exclusions Inactive Exclusions Excluded Family Members This is a U.S. General Services Administration Federal Government computer system that is "FOR OFFICIAL USE ONLY." This system is subject to monitoring. Individuals found performing unauthorized activities are subject to disciplinary action including criminal prosecution. Login.gov FAQs A NEW WAY TO SIGN IN - If you already have a SAM account, use your SAM email for login.gov.Log In Ukiah, City Of DUNS: 074642893 CAGE Code: 1WGX8 Status: Active 300 Seminary Ave Ukiah, CA, 95482-5400 , UNITED STATES Entity Registration SummaryEntity Registration Summary Name: Ukiah, City Of Business Type: US Local Government Last Updated By: Greg Owen Registration Status: Active Activation Date: 10/01/2019 Expiration Date: 09/30/2020 Exclusion SummaryExclusion Summary Active Exclusion Records? No Expiration Date: 09/30/2020 Purpose of Registration: Federal Assistance Awards Only Entity Overview City of Ukiah 20-CDBG-12052 Page 79 of 156 Page 265 of 625 APPENDIX J 1 Department of Housing & Community Development Revised 1/13/2020 2020 CDBG NOFA Appendix J: 2020 CDBG Application Certifications and Statement of Assurances Complete and fully execute the attached 2020 CDBG Application Certifications and Statement of Assurances. The executed statement must be uploaded as a threshold document in the application. The document may not be modified. City of Ukiah 20-CDBG-12052 Page 80 of 156 Page 266 of 625 STATE OF CALIFORNIA - BUSINESS, CONSUMER SERVICES AND HOUSING AGENCY GAVIN NEWSOM, Governor DEPARTMENT OF HOUSING AND COMMUNITY DEVELOPMENT DIVISION OF FINANCIAL ASSISTANCE 2020 W. El Camino Avenue, Suite 200 Sacramento, CA 95833 (855) 333-CDBG (2324)/ FAX (916) 263-2763 www.hcd.ca.gov Department of Housing and Community Development 2020 CDBG NOFA Revised 1/15/2020 2020 CDBG Application Certifications and Statement of Assurances The CITY OF UKIAH, herby certifies the following: 1. Legal Authority: It possesses the legal authority to apply for and execute the proposed activity(s) in the application. 2. Application Authorization: Its governing body has duly adopted or passes as an official act or resolution, motion, or similar action authorizing the filing of the application, including all understandings and assurances contained therein, and directing and authorizing the applicant’s chief executive officer or other designee to act in connection with the application and to provide such additional information as may be required. 3. Citizen Participation: It has or will comply with all citizen participation requirements, which include, at a minimum, the following components: A. Provides for and encourages citizen participation, with particular emphasis on participation by persons of low and moderate income who are residents of slum and blight areas and of areas in which CDBG funds are proposed to be used, and provides for participation of residents in low- and moderate-income neighborhoods as defined by the local jurisdiction – and B. Provides citizens with reasonable ADA compliant and timely access to local meetings, information, and records relating to the grantee's proposed use of funds, as required by CDBG regulations, and relating to the actual use of funds under this title – and C. Provides for technical assistance to groups representative of persons of low and moderate income that request such assistance in developing proposals with the level and type of assistance to be determined by the grantee – and City of Ukiah 20-CDBG-12052 Page 81 of 156 Page 267 of 625 STATE OF CALIFORNIA - BUSINESS, CONSUMER SERVICES AND HOUSING AGENCY GAVIN NEWSOM, Governor DEPARTMENT OF HOUSING AND COMMUNITY DEVELOPMENT DIVISION OF FINANCIAL ASSISTANCE 2020 W. El Camino Avenue, Suite 200 Sacramento, CA 95833 (855) 333-CDBG (2324)/ FAX (916) 263-2763 www.hcd.ca.gov Department of Housing and Community Development 2020 CDBG NOFA Revised 1/15/2020 D. Provides for public hearings to obtain citizen views and to respond to proposals and questions at all stages of the community development program. These include at least the development of needs, the review of proposed activities, and review of program performance, which hearings shall be held after adequate notice, at times and locations convenient to potential or actual beneficiaries and with accommodation for the handicapped. This shall include one public meeting during the program design, annual performance report preparation, and formal amendments. A public hearing shall be conducted prior to application submittal – and E. Solicits and provides for a timely written answer to written complaints and grievances, within 15 working days where practicable – and F. Identifies needs of limited-English speaking residents will be met in the case of public hearings where limited-English speaking residents can reasonably be expected to participate. 4. National Objective: It has developed its CDBG Program so as to primarily benefit targeted income person and households and each activity in the program meets one of the three national objectives: benefit to low-and moderate-income persons, elimination of slums and blight, or meets an urgent community need (with prior Department approval) certified by the grantee as such. 5. NEPA Environmental Review: It consents to assume, and hereby assumes the responsibilities for environmental review and decision-making in order to ensure timely compliance with NEPA by following the procedures for recipients of block grant funds as set forth in 24 CFR Part 58, titled "Environmental Review Procedures for Entities Assuming HUD Environmental Responsibilities." Also included in this requirement is compliance with Executive Order 11988 relating to the evaluation of flood hazards, Section 102(a) of the Flood Disaster Protection Act of 1973 (Public Law 93-234) regarding purchase of flood insurance, and the National Historic Preservation Act of 1966 (16 USC 470) and implementing regulations (36 CFR §800.8). 6. Audit/Performance Findings: . It certifies that the State Controller’s Office (SCO) was in receipt of its complete Singe Audit Package by the NOFA application due date, or certifies that is exempt from the Single Audit requirements set forth in 2 CFR Part 200. City of Ukiah 20-CDBG-12052 Page 82 of 156 Page 268 of 625 STATE OF CALIFORNIA - BUSINESS, CONSUMER SERVICES AND HOUSING AGENCY GAVIN NEWSOM, Governor DEPARTMENT OF HOUSING AND COMMUNITY DEVELOPMENT DIVISION OF FINANCIAL ASSISTANCE 2020 W. El Camino Avenue, Suite 200 Sacramento, CA 95833 (855) 333-CDBG (2324)/ FAX (916) 263-2763 www.hcd.ca.gov Department of Housing and Community Development 2020 CDBG NOFA Revised 1/15/2020 7. Growth Control: It certifies that there is no plan, ordinance, or other measure in effect which directly limits, by number, the building permits that may be issued for residential construction or the buildable lots which may be developed for residential purposes; or if such a plan, ordinance, or measure is in effect, it will either be rescinded before receiving funds, or it need not be rescinded because it: A. Imposes a moratorium on residential construction, to protect health and safety, for a specified period of time which will end when health and safety is no longer jeopardized; or, B. Creates agricultural preserves under Chapter 7 (commencing with Section 51200) of Part 2 of Division 1 of Title 5 of the Government Code; or, C. Was adopted pursuant to a specific requirement of a State or multi-State board, agency, department, or commission; or, D. The applicant has an adopted housing element which the Department has found to be in compliance, unless a final order has been used by a court in which the court determined that it is not in compliance with Article 10.6 of Chapter 3 of Division 1 of Title 7 of the Government Code, commencing with section 65580. 8. Uniform Administrative Requirements: It will comply with the regulations, policies, guidelines and requirements of 2 CFR Part 200 and 24 CFR Part 85 and the CDBG Program Guidelines. 9. Nondiscrimination: It shall comply with the following regarding nondiscrimination laws and practices as may be amended from time to time: A. Title VI of the Civil Rights Act of 1964 (Public Law 88-352). B. Title VIII of the Civil Rights Act of 1968 (Public Law 90-284) as amended; and will administer all programs and activities related to housing and community development in a manner affirmatively furthering fair housing. C. Section 109 of the Housing and Community Development Act of 1974, as amended. City of Ukiah 20-CDBG-12052 Page 83 of 156 Page 269 of 625 STATE OF CALIFORNIA - BUSINESS, CONSUMER SERVICES AND HOUSING AGENCY GAVIN NEWSOM, Governor DEPARTMENT OF HOUSING AND COMMUNITY DEVELOPMENT DIVISION OF FINANCIAL ASSISTANCE 2020 W. El Camino Avenue, Suite 200 Sacramento, CA 95833 (855) 333-CDBG (2324)/ FAX (916) 263-2763 www.hcd.ca.gov Department of Housing and Community Development 2020 CDBG NOFA Revised 1/15/2020 D. Section 3 of the Housing and Urban Development Act of 1968, as amended. E. Executive Order 11246, as amended by Executive Orders 11375 and 12086. F. Executive Order 11063, as amended by Executive Order 12259. G. Section 504 of the Rehabilitation Act of 1973 (Public Law 93-112), as amended, and implementing regulations. H. The Age Discrimination Act of 1975 (Public Law 94-135). 10. Anti-Displacement/Relocation: It will comply with the Federal Relocation Act (42 U.S.C. 4601 et seq.). 11. Labor Standards: It will comply with the following regarding labor standards as may be amended from time to time: A. Section 110 of the Housing and Community Development Act of 1974, as amended. B. Section 1720, et seq. of the California Labor Code regarding public works labor standards. C. Davis-Bacon and Related Acts as amended (40 U.S.C. §276(a)) regarding the payment of prevailing wage rates. D. Contract Work Hours and Safety Standards Act (40 U.S.C. §3702) regarding overtime compensation. E. Anti-Kickback Act of 1934 (41 U.S.C. §51-58) prohibiting "kickbacks" of wages in federally assisted construction activities. 12. Architectural Barriers: It will comply with the Architectural Barriers Act of 1968 (42 U.S.C. §4151 et seq.) and implementing regulations (24 CFR Parts 40-41) 13. Conflict of Interest: City of Ukiah 20-CDBG-12052 Page 84 of 156 Page 270 of 625 STATE OF CALIFORNIA - BUSINESS, CONSUMER SERVICES AND HOUSING AGENCY GAVIN NEWSOM, Governor DEPARTMENT OF HOUSING AND COMMUNITY DEVELOPMENT DIVISION OF FINANCIAL ASSISTANCE 2020 W. El Camino Avenue, Suite 200 Sacramento, CA 95833 (855) 333-CDBG (2324)/ FAX (916) 263-2763 www.hcd.ca.gov Department of Housing and Community Development 2020 CDBG NOFA Revised 1/15/2020 It will enforce standards for conflicts of interest which govern the performance of their officers, employees, or agents engaged in the award and administration, in whole or in part, of State CDBG grant funds (24 CFR §570.611). 14. Limitations on Political Activities: It will comply with the Hatch Act (5 U.S.C. §1501, et seq.) regarding political activity of employees. 15. Lead Based Paint: It will comply with the Lead-Based Paint Regulations (24 CFR Part 35) which prohibit the use of lead-based paint on projects funded by the program. 16. Debarred Contractors: It certifies that neither the applicant or its staff are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in federal assistance programs, in any proposal submitted in connection with the CDBG program, per the Excluded Party List System located at https://www.sam.gov/SAM/. In addition, the applicant will not award contracts to or otherwise engage the services of any contractor while that contractor (or its principals) is debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation from the covered transaction, in any proposal submitted in connection with the CDBG program under the provisions of 24 CFR Part 24. 17. Inspection of Grant Activities: It will give HUD, the Comptroller General, the State Department of Housing and Community Development, or any of their authorized representatives access to and the right to examine all records, books, papers, or documents related to the grant. 18. Cost Recovery: It will not attempt to recover any capital costs of public improvements assisted in whole or part with CDBG funds by assessing any amount against properties owned and occupied by persons of low- and moderate-income including any fee charged or assessment made as a condition of obtaining access to such public improvements, unless: City of Ukiah 20-CDBG-12052 Page 85 of 156 Page 271 of 625 STATE OF CALIFORNIA - BUSINESS, CONSUMER SERVICES AND HOUSING AGENCY GAVIN NEWSOM, Governor DEPARTMENT OF HOUSING AND COMMUNITY DEVELOPMENT DIVISION OF FINANCIAL ASSISTANCE 2020 W. El Camino Avenue, Suite 200 Sacramento, CA 95833 (855) 333-CDBG (2324)/ FAX (916) 263-2763 www.hcd.ca.gov Department of Housing and Community Development 2020 CDBG NOFA Revised 1/15/2020 A. CDBG funds received are used to pay the proportion of such fee or assessment that relates to the capital costs of public improvements that are financed from revenue sources other than CDBG funds; or B. For purposes of assisting any amount against properties owned and occupied by persons of low- and moderate-income who are not persons of very low income, that it lacks sufficient funds received from CDBG Program to comply with the requirements of this clause. 19. Procurement: It will follow the federal procurement policies per 24 CFR §200.317 et seq. 20. Excessive Force: It will adopt and enforce policies: A. Prohibiting the use of excessive force by its law enforcement agencies against individuals engaged in non-violent civil rights demonstrations; and, B. Enforcing applicable State and local law against physically barring entrance to or exit from a facility or location which is the subject of such non-violent civil rights demonstration within its jurisdiction. 21. Anti-Lobbying: A. It certifies and agrees that no federal appropriated funds have been paid or will be paid, by or on behalf of it, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress in connection with the awarding of any federal contract, the making of any federal grant, the making of any federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any federal contract, grant, loan, or cooperative agreement. B. If any funds other than federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer of employee of any agency, a Member of Congress in connection with the federal contract, grant, loan, or cooperative agreement, it will complete and submit Standard Form-LLL, “Disclosure Form to Report Lobbying,” in accordance with its instructions. City of Ukiah 20-CDBG-12052 Page 86 of 156 Page 272 of 625 STATE OF CALIFORNIA - BUSINESS, CONSUMER SERVICES AND HOUSING AGENCY GAVIN NEWSOM, Governor DEPARTMENT OF HOUSING AND COMMUNITY DEVELOPMENT DIVISION OF FINANCIAL ASSISTANCE 2020 W. El Camino Avenue, Suite 200 Sacramento, CA 95833 (855) 333-CDBG (2324)/ FAX (916) 263-2763 www.hcd.ca.gov Department of Housing and Community Development 2020 CDBG NOFA Revised 1/15/2020 22. Compliance with Laws: The jurisdiction will comply with all applicable laws, rules, and regulations governing the activities being applied for herein. I hereby certify under penalty of perjury that all information contained in this Statement of Assurances (including all supporting documentation) is true and correct. I understand and acknowledge that making false statements on this certification, including any documents submitted in support of it, is a crime under federal and California state laws, which may result in criminal prosecution and fines. Sage Sangiacomo Printed Name of Authorized Representative (per the Resolution) ________________________ City Manager 5/11/20 Signature Title Date City of Ukiah 20-CDBG-12052 Page 87 of 156 Page 273 of 625 Legal No. Ukiah Daily Journal 617 S. State St Ukiah, California 95482 (707) 468-3500 advertising@record-bee.com I am a citizen of the United States and a resident of the County aforesaid; I am over the age of eighteen years, and not a party to or interested in the above entitled matter. I am the principal clerk of the printer of the Ukiah Daily Journal, a newspaper of general circulation, printed and published daily in the City of Ukiah, County of Mendocino and which newspaper has been adjudged a newspaper of general circulation by the Superior Court of the County of Mendocino, State of California, under the date of September 22, 1952, Case Number 9267; that the notice, of which the annexed is a printed copy (set in type not smaller than non-pareil), has been published in each regular and entire issue of said newspaper and not in any supplement thereof on the following dates, to wit: 04/25/2020 I certify (or declare) under the penalty of perjury that the foregoing is true and correct. Dated at Ukiah, California, May 5th, 2020 PROOF OF PUBLICATION (2015.5 C.C.P.) STATE OF CALIFORNIA COUNTY OF MENDOCINO Molly E. Lane, LEGAL CLERK 0006480277 2117148 CITY OF UKIAH ATTN: ACCOUNTS PAYABLE 300 SEMINARY AVE UKIAH, CA 95482 r.BP16-07/12/17 1 City of Ukiah 20-CDBG-12052 Page 88 of 156 Page 274 of 625 Legal No. Ukiah Daily Journal 617 S. State St Ukiah, California 95482 (707) 468-3500 advertising@record-bee.com I am a citizen of the United States and a resident of the County aforesaid; I am over the age of eighteen years, and not a party to or interested in the above entitled matter. I am the principal clerk of the printer of the Ukiah Daily Journal, a newspaper of general circulation, printed and published daily in the City of Ukiah, County of Mendocino and which newspaper has been adjudged a newspaper of general circulation by the Superior Court of the County of Mendocino, State of California, under the date of September 22, 1952, Case Number 9267; that the notice, of which the annexed is a printed copy (set in type not smaller than non-pareil), has been published in each regular and entire issue of said newspaper and not in any supplement thereof on the following dates, to wit: 02/11/2020 I certify (or declare) under the penalty of perjury that the foregoing is true and correct. Dated at Ukiah, California, March 26th, 2020 PROOF OF PUBLICATION (2015.5 C.C.P.) STATE OF CALIFORNIA COUNTY OF MENDOCINO Molly E. Lane, LEGAL CLERK 0006456257 2117148 CITY OF UKIAH ATTN: ACCOUNTS PAYABLE 300 SEMINARY AVE UKIAH, CA 95482 r.BP16-07/12/17 1 City of Ukiah 20-CDBG-12052 Page 89 of 156 Page 275 of 625 r.BP16-07/12/17 2 City of Ukiah 20-CDBG-12052 Page 90 of 156 Page 276 of 625 2019-20 CDBG APPLICATION – ORR STREET BRIDGE AND TRANSPORTATION CORRIDOR STUDY AND PLAN Description of Application Submittal Public Hearing The Ukiah City Council conducted an application submittal public hearing on May 6, 2020, with the meeting publicly noticed on April 25, 2020. At the public hearing, the City Council received a report from staff on possible applications to be submitted under the 2019-2020 CDBG NOFA- then adopted a resolution to submit five applications, including the Orr Street Bridge and Transportation Corridor Study and Plan. No members of the public commented during the public hearing, nor were any written comments received. Copies of the staff report and agenda for the May 6, 2020 public hearing are attached. Due to the COVID-19 shelter in place order, the public hearing was held via virtual meeting, a recording of which is available at this web address: www.cityofukiah.com/meetings. City of Ukiah 20-CDBG-12052 Page 91 of 156 Page 277 of 625 Page 1 of 3 Agenda Item No: 11.c. MEETING DATE/TIME: 5/6/2020 ITEM NO: 2020-380 AGENDA SUMMARY REPORT SUBJECT: Conduct a Public Hearing to Consider Adoption of a Resolution Authorizing Submittal of One or More 2020 State Community Development Block Grant Applications; and Approve Corresponding Budget Amendments if Awarded the Grant(s). DEPARTMENT:Community Development PREPARED BY:Craig Schlatter, Community Development Director PRESENTER: Craig Schlatter, Community Development Director ATTACHMENTS: 1.2020 State CDBG NOFA 2.2020 State CDBG NOFA Amendment - 4-3-20 3.2019-CDBG-Income-Limits 4.City of Ukiah Design Phase Public Hearing Publication 5.2019-20 City of Ukiah CDBG local application 6.Resolution- 2020 State CDBG Application Summary: Council will conduct a public hearing to consider and possibly adopt a resolution authorizing the submittal of up to five 2020 State Community Development Block Grant applications for community and economic development activities in Ukiah. Background: The State Department of Housing and Community Development (HCD) released the 2019-2020 Community Development Block Grant (CDBG) Notice of Funding Availability (NOFA; Attachment 1) on January 21, 2020. An amendment (Attachment 2) to the January 21, 2019-20 NOFA was released by HCD on April 3, 2020 to provide additional time for jurisdictions to submit applications and to ease threshold requirements related to Housing Element compliance. The City is eligible to apply for the 2019-20 funding round because its Housing Element has been adopted and is in full compliance with State Housing Element law and the City has expended at least 50 percent of its 16-CDBG-11147 award. State CDBG Citizen Participation regulations require a design phase public hearing to initiate the annual CDBG funding cycle. Staff conducted a design phase public hearing on February 21, 2020. Regulations also require a public hearing to adopt a resolution authorizing submittal of applications to HCD. That is the purpose of this public hearing. Background on 2019-20 CDBG NOFA ("2020 NOFA") This 2020 NOFA is the result of a two-year CDBG program redesign collaboration between small cities and counties and HCD, of which the goal was to remove barriers for applicants to apply for, and expend, CDBG funds. As a result of this effort, the 2020 NOFA has several changes compared to past NOFAs, of which according to HCD the two most significant are: 1) the addition of an Over-the-Counter (OTC) application process for capital construction projects (OTC means the first complete and eligible applications received will be the first to be reviewed and awarded, provided the application is complete and meets all of the program Page 299 of 407 City of Ukiah 20-CDBG-12052 Page 92 of 156 Page 278 of 625 Page 2 of 3 eligibility criteria); and 2) the implementation of the new eCivis Grants Management System (GMS), which allows applicants to apply for CDBG funding online and tracks the status of applications once submitted. Other items of note within the 2020 NOFA include the following: 1. With approximately $60 million available to small cities and counties statewide, this is one of the largest funding rounds within the past 10 years. Funding is allocated between Community Development, Housing, and Economic Development activities as follows: o 30%, or approximately $18 million, allocated to Economic Development (ED) activities- $5.4 million for ED competitive programs and $12.6 million for ED OTC projects. o 51%, or approximately $30.6 million, allocated to housing assistance, housing-related facilities, and housing-related infrastructure- $5.5 million for housing assistance competitive programs, $12.5 million for multifamily housing rehabilitation and infrastructure in support of housing projects, and $12.6 million for housing related planning, public services, and public facilities out of the Community Development (CD) allocation. o The additional 19% of the allocation to be split among special allocations- Colonias and Nonfederally recognized tribes and planning and administration. Approximately $6 million is available for planning awards. 2. Jurisdictions are eligible to apply for up to six (6) separate applications under the 2020 NOFA. Each application must have a unique activity with a complete budget, national objective, scope of work, and milestone timeline. 3. The maximum total grant award for the cumulative total of applications submitted by the jurisdiction cannot exceed $3.5 million. This maximum does not include any CDBG Program Income committed to activities. 4. Although OTC capital applications are noncompetitive, they must meet "threshold" requirements to be awarded CDBG funds. Additionally, OTC projects must be "shovel-ready," able to go to bid within 90 days of execution of the standard agreement, or the award will be cancelled. 5. All CDBG activities must meet one of three National Objectives: 1) benefit to Low and Moderate Income (LMI) persons; 2) prevention or elimination of slums or blight; or 3) urgent need. The most commonly used National Objective is benefit to LMI persons. The LMI income limit is set annually by the U.S. Department of Housing and Urban Development (HUD) as 80% or less of the Area Median Income by household size. The most recent income limits for Mendocino County are attached (Page 2 of Attachment 3). City of Ukiah Local Application Process The City has developed a local application process to both inform stakeholders and potential applicants of the CDBG NOFA and to establish a fair process by which local applicants can be considered for a possible City CDBG application submitted to the State. On February 11, 2020, the City published a public notice in the Ukiah Daily Journal (Attachment 4) announcing the public meeting and describing the 2020 NOFA. Staff also emailed local stakeholders about the meeting. On February 21, 2020, Staff met with local stakeholders and other City staff to discuss the 2020 NOFA and City's local application process. Staff also distributed the City's Local Application (Attachment 5), which mirrors application threshold requirements in the State CDBG application. Local applications were due by March 6, 2020, and six applications were received by the deadline. Although the City received a total of six applications, one of the six applicants withdrew their application shortly after the March 6 due date. This left five applications remaining, all of which were submitted by City Departments for City projects. Discussion: Because all five submitted local applications met basic CDBG eligibility requirements and did not Page 300 of 407 City of Ukiah 20-CDBG-12052 Page 93 of 156 Page 279 of 625 Page 3 of 3 exceed the maximum of six applications the City can apply for under the 2020 NOFA, scoring of applications was not necessary. Therefore, Staff recommends Council authorize the submittal of five applications for all local applications received. Staff Recommendation to Council The following is requested and included in the attached Resolution (Attachment 6): City of Ukiah Microenterprise Technical Assistance Program = $140,000 General Administration - Microenterprise Technical Assistance Program = $10,500 City of Ukiah Business Assistance Program = $434,539 Activity Delivery - Business Assistance Program = $34,763 General Administration - Business Assistance Program = $35,198 Clara Avenue Reconstruction Project = $2,300,000 Activity Delivery - Clara Avenue Reconstruction Project = $230,000 General Administration - Clara Avenue Reconstruction Project = $75,000 Orr Street Bridge and Transportation Corridor Study and Plan = $150,000 Design and Feasibility Study for ADA Improvements at City of Ukiah Municipal Services Facility Located at 501 South State Street = $50,000 Total Grant Amount = $3,460,000 Additionally, Staff recommends Council approve the use of CDBG Program Income in an amount not to exceed $48,350 for the Clara Avenue Reconstruction Project, a Public Improvement Project. To proceed with this recommendation, Staff requests Council 1) conduct a public hearing; and 2) adopt the Resolution in Attachment 6 authorizing an application be submitted to HCD for the above activities; and 3) approve corresponding budget amendments if the applications are awarded. Recommended Action: 1) Conduct a public hearing to consider approval of application submittal to the State Department of Housing and Community Development; and 2) adopt a resolution authorizing the submittal of five 2020 State Community Development Block Grant applications and the City Manager to execute all related documents; and 3) approve the corresponding budget amendments if awarded. BUDGET AMENDMENT REQUIRED: N/A CURRENT BUDGET AMOUNT: N/A PROPOSED BUDGET AMOUNT: N/A FINANCING SOURCE: N/A PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A COORDINATED WITH: Tim Eriksen, Public Works Director Page 301 of 407 City of Ukiah 20-CDBG-12052 Page 94 of 156 Page 280 of 625 Page 1 of 7 City Council Regular Meeting AGENDA Civic Center Council Chamber ♦ 300 Seminary Avenue ♦ Ukiah, CA 95482 Please register for Ukiah City Council Regular Meeting at: https://attendee.gotowebinar.com/register/873881253080411406 After registering, you will receive a confirmation email containing information about joining the webinar. Alternatively, you may view the meeting (without participating) by clicking on the name of the meeting at www.cityofukiah.com/meetings. May 6, 2020 6:00 PM 1. ROLL CALL 2. PLEDGE OF ALLEGIANCE 3. PROCLAMATIONS/INTRODUCTIONS/PRESENTATIONS 4. PETITIONS AND COMMUNICATIONS 5. APPROVAL OF MINUTES 5.a. Approval of the Minutes for the April 13, 2020, Special Meeting. Recommended Action: Approve the Minutes of April 13, 2020, Special Meeting, as submitted. Attachments: 1.20200413 Draft Minutes 5.b. Approval of the Minutes for the April 15, 2020, Regular Meeting. Recommended Action: Approve the Minutes of April 15, 2020, Regular Meeting, as submitted. Attachments: 1.20200415 Draft Minutes Page 1 of 407 City of Ukiah 20-CDBG-12052 Page 95 of 156 Page 281 of 625 Page 2 of 7 5.c. Approval of the Minutes for the April 22, 2020, Special Meeting. Recommended Action: Approve the Minutes of April 22, 2020, Special Meeting, as submitted. Attachments: 1.20200422 Draft Minutes 5.d. Approval of the Minutes for the April 29, 2020, Special Meeting. Recommended Action: Approve the Minutes of April 29, 2020, Special Meeting, as submitted. Attachments: 1.20200429 Draft Minutes 6. RIGHT TO APPEAL DECISION Persons who are dissatisfied with a decision of the City Council may have the right to a review of that decision by a court. The City has adopted Section 1094.6 of the California Code of Civil Procedure, which generally limits to ninety days (90) the time within which the decision of the City Boards and Agencies may be judicially challenged. 7. CONSENT CALENDAR The following items listed are considered routine and will be enacted by a single motion and roll call vote by the City Council. Items may be removed from the Consent Calendar upon request of a Councilmember or a citizen in which event the item will be considered at the completion of all other items on the agenda. The motion by the City Council on the Consent Calendar will approve and make findings in accordance with Administrative Staff and/or Planning Commission recommendations. 7.a. Report of Disbursements for the Month of March 2020. Recommended Action: Approve the Report of Disbursements for the Month of March 2020. Attachments: 1.March 2020 Summary of Disbursements 2.Account Codes for Reference 3.Object codes for Reference 4.March 2020 Disbursement Detail 7.b. Consider Approval of a ThreeYear Microsoft Enterprise Licensing Agreement with Dell Marketing, Inc. in the Amount of $115,336.14 Per Year, Plus the Yearly Trueup of Installed Licensed Products Recommended Action: Approve three-year Microsoft Enterprise Agreement with Dell in the amount of $115,336.14 per year, plus the yearly true-up of installed licensed products. Attachments: 1.City of Ukiah - EA Renewal 2.Riverside County MSFT Enterprise Agreement fully signed 3.Agreement Docs - Combined Page 2 of 407 City of Ukiah 20-CDBG-12052 Page 96 of 156 Page 282 of 625 Page 3 of 7 7.c. Award Contract for Specification #2005 Bush & Low Gap Electric Improvement Project to Wipf Construction LLC of Ukiah, CA in the Amount of $84,595.00 (EUD). Recommended Action: Award contract in the amount of $84,595.00 for Bush and Low Gap Underground Improvement Project to Wipf Construction, LLC of Ukiah. Attachments: 1.Bid_Results_Export 2.Wipf Bid 041420 7.d. Consideration of Adoption of Resolution Reappointing Donovan Albright to the Airport Commission. Recommended Action: Adopt Resolution reappointing Donovan Albright to the Airport Commission, term to expire May 6, 2023. Attachments: 1.Policy Resolution No. 2014-48 2.Application Albright 3.Nomination from Vice Mayor Orozco 4.Proposed Resolution 7.e. Approval of Amendment with SHN Consulting Engineers and Geologists in the Amount of $21,680 for Additional Design and Testing Services for Pressure Zone 2 South. Recommended Action: Approve Amendment with SHN Consulting Engineers and Geologists in the Amount of $21,680 for Additional Design and Testing Services for Pressure Zone 2 South. Attachments: 1.Agreement w SHN 2.SHN Amendment 1 7.f. Consider Adoption of a Resolution Approving an Amendment to the Joint Powers Agreement of the Mendocino Council of Governments to add Housing Matters as a Specific Power. Recommended Action: Adopt the Resolution approving an amendment to the Joint Powers Agreement of the Mendocino Council of Governments to add housing matters as a specific power. Attachments: 1.MCOG letter 2020-04-14-Ukiah 2.Resolution 3.MCOG JPA 2020 AmendmentExhibA 7.g. Award of Contract to SHN Consulting Engineers and Geologists for Compaction and Materials Testing Services in the Amount of $32,954 for the Downtown Streetscape Utilities and Road Diet Projects, Specification No. 1917 and 1918, and Authorize Additional Tests if Needed. Recommended Action: Award a Contract to SHN Consulting Engineers and Geologists for Compaction and Materials Testing Services in the Amount of $32,954 for the Downtown Streetscape Utilities and Road Diet Projects, Specification No. 19-17 and 1918, and Authorize Additional Tests if Needed. Attachments: 1.SHN Proposal 2.LACO Proposal Page 3 of 407 City of Ukiah 20-CDBG-12052 Page 97 of 156 Page 283 of 625 Page 4 of 7 7.h. Approve Budget Amendment and Notification for Pending Agreement with Hildebrand Consulting for Wastewater Rate Implementation Assistance and Consulting Services Recommended Action: Approve budget amendment and notification for pending agreement with Hildebrand Consulting for wastewater rate implementation assistance and consulting services. Attachments: 1.DRAFT Contract 1920244 Hildebrand OnGoing Sewer Utility Billing Support 8. AUDIENCE COMMENTS ON NONAGENDA ITEMS The City Council welcomes input from the audience. If there is a matter of business on the agenda that you are interested in, you may address the Council when this matter is considered. If you wish to speak on a matter that is not on this agenda, you may do so at this time. In order for everyone to be heard, please limit your comments to three (3) minutes per person and not more than ten (10) minutes per subject. The Brown Act regulations do not allow action to be taken on audience comments in which the subject is not listed on the agenda. 9. COUNCIL REPORTS 10. CITY MANAGER/CITY CLERK REPORTS 11. PUBLIC HEARINGS (6:15 PM) 11.a. Hearing on Consideration and Possible Adoption of Resolution Certifying EIR for Landfill Closure and PostClosure Maintenance Plan, and Approval of Project Rescheduled to May 2020. Recommended Action: Approve hearing to be renoticed for and conducted during May 20, 2020, City Council meeting. Attachments: None 11.b. Conduct a Public Hearing to Receive Public Comment and Discuss Final Grantee Performance Under State Community Development Block Grant #16CDBG11147 and CDBG Program Income. Recommended Action: 1) Receive report from Staff on final performance related to State Community Development Block Grant #16CDBG11147 and CDBG Program Income; and 2) conduct public hearing to receive public comment. Attachments: 1.201640 CC Reso Approving Application for Funding and Execution of Grant Agmt Block Grants 2.Standard Agreement 16CDBG11147 3.2620 HCD CDBG Monitoring Summary Report Page 4 of 407 City of Ukiah 20-CDBG-12052 Page 98 of 156 Page 284 of 625 Page 5 of 7 11.c. Conduct a Public Hearing to Consider Adoption of a Resolution Authorizing Submittal of One or More 2020 State Community Development Block Grant Applications; and Approve Corresponding Budget Amendments if Awarded the Grant(s). Recommended Action: 1) Conduct a public hearing to consider approval of application submittal to the State Department of Housing and Community Development; and 2) adopt a resolution authorizing the submittal of five 2020 State Community Development Block Grant applications and the City Manager to execute all related documents; and 3) approve the corresponding budget amendments if awarded. Attachments: 1.2020 State CDBG NOFA 2.2020 State CDBG NOFA Amendment 4320 3.2019-CDBG-Income-Limits 4.City of Ukiah Design Phase Public Hearing Publication 5.201920 City of Ukiah CDBG local application 6.Resolution 2020 State CDBG Application 12. UNFINISHED BUSINESS 12.a. Receive Status Report and Consider Any Action or Direction Related to the Novel Coronavirus (COVID19) Emergency Including Operational Preparedness and Response; Continuity of City Operations and Services; Community and Business Impacts; and Any Other Related Matters. Recommended Action: The City Council will receive a status report and consider any action or direction related to the Novel Coronavirus (COVID19) Emergency including operational preparedness and response; continuity of City operations and services; community and business impacts; and any other related matters. Attachments: None 12.b. Authorize Staff to Refile a Change Petition for City Water Rights with the State Water Resources Control Board. Recommended Action: Authorize Staff to Refile a Change Petition for City Water Rights with the State Water Resources Control Board. Attachments: None 13. NEW BUSINESS 13.a. Adoption of Resolution of the City of Ukiah Establishing a FiveHour Time Limit on Parking on Designated Streets Pursuant to Ukiah City Code Sections 7160 and 7164, Thereby Replacing 165 TwoHour Spaces. Recommended Action: Adopt a resolution of the City of Ukiah establishing a fivehour time limit on parking on designated streets pursuant to Ukiah City Code sections 7160 and 7164. Attachments: 1.FiveHour City of Ukiah Parking Resolution Page 5 of 407 City of Ukiah 20-CDBG-12052 Page 99 of 156 Page 285 of 625 Page 6 of 7 13.b. City and Industrial Development Authority Consider Adopting Resolutions Authorizing Joint Exercise of Powers Agreement to Form the Ukiah Public Financing Authority. Recommended Action: Staff recommends that the City Council and the IDA Board each adopt the attached resolutions by the City Council and the IDA Board, respectively, which approve the Joint Exercise of Powers Agreement to form the Ukiah Public Financing Authority (the “Authority”) and designates the City Council as governing board of the Authority. Attachments: 1.City Resolution Approving FA JPA Agreement 2.IDA Resolution Approving FA JPA Agreement 3.Joint Exercise of Powers Agreement 13.c. Receive Updates on City Council Committee and Ad Hoc Assignments, and, if Necessary, Consider Modifications to Assignments and/or the Creation/Elimination of Ad Hoc(s). Recommended Action: Receive report(s). The Council will consider modifications to committee and ad hoc assignments along with the creation/elimination ad hoc(s). Attachments: 1.2020 City Council Special Assignments 14. CLOSED SESSION CLOSED SESSION MAY BE HELD AT ANY TIME DURING THE MEETING 14.a. Conference with Legal Counsel—Anticipated Litigation (Government Code Section 54956.9(d)) A. Initiation of litigation pursuant to paragraph (4) of subdivision (d) of Government Code Section 54956.9: (Number of potential cases: 1.) B. Significant exposure to litigation pursuant to paragraph (2) or (3) of subdivision (d) of Section 54956.9: (Number of potential cases: 1) Recommended Action: Confer in Closed Session Attachments: None 14.b. Conference with Legal Counsel—Anticipated Litigation (Government Code Section 54956.9(d))Significant exposure to litigation pursuant to Government Code Section 54956.9(d)(2) (Number of potential cases: 2) Recommended Action: Confer in Closed Session Attachments: None 14.c. Conference with Legal Counsel – Existing Litigation (Government Code Section 54956.9(d)(1)) Name of case: Vichy Springs Resort v. City of Ukiah, Et Al; Case No. SCUKCVPT201870200 Recommended Action: Confer in Closed Session Attachments: None 14.d. Conference with Legal Counsel – Existing Litigation (Cal. Gov’t Code Section 54956.9(d)(1)) Name of case: City of Ukiah v. Questex, LTD, et al, Mendocino County Superior Court, Case No. SCUK CVPT1566036 Recommended Action: Confer in Closed Session Attachments: None Page 6 of 407 City of Ukiah 20-CDBG-12052 Page 100 of 156 Page 286 of 625 Page 7 of 7 14.e. Conference with Real Property Negotiators (Cal. Gov’t Code Section 54956.8) Property: APN Nos: 0021921400 (280 E. Standley) Negotiator: Sage Sangiacomo, City Manager; Negotiating Parties: Onetogether Solutions Under Negotiation: Price & Terms of Payment Recommended Action: Confer in Closed Session Attachments: None 14.f. Conference with Labor Negotiator (54957.6) Agency Representative: Sage Sangiacomo, City Manager Employee Organizations: All Bargaining Units Recommended Action: Confer in Closed Session Attachments: None 15. ADJOURNMENT Please be advised that the City needs to be notified 72 hours in advance of a meeting if any specific accommodations or interpreter services are needed in order for you to attend. The City complies with ADA requirements and will attempt to reasonably accommodate individuals with disabilities upon request. Materials related to an item on this Agenda submitted to the City Council after distribution of the agenda packet are available for public inspection at the front counter at the Ukiah Civic Center, 300 Seminary Avenue, Ukiah, CA 95482, during normal business hours, Monday through Friday, 8:00 am to 5:00 pm. I hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the bulletin board at the main entrance of the City of Ukiah City Hall, located at 300 Seminary Avenue, Ukiah, California, not less than 72 hours prior to the meeting set forth on this agenda. Kristine Lawler, City Clerk Dated: 5/1/2020 Page 7 of 407 City of Ukiah 20-CDBG-12052 Page 101 of 156 Page 287 of 625 2019-20 CDBG APPLICATION – ORR STREET BRIDGE AND TRANSPORTATION CORRIDOR STUDY AND PLAN Description of Design Phase Public Hearing and Local Application Process In addition to technical assistance provided year-round to prospective CDBG applicants, the City annually, or when eligible to apply for a CDBG grant, conducts a pre-application design phase public hearing and local application process shortly after a NOFA is released. The City published notice of its 2019-20 CDBG NOFA design phase public hearing in the Ukiah Daily Journal on February 11, 2020. The design phase public hearing was held on February 21, 2020. This public hearing also initiated the City’s CDBG local application process. Applications were due from local applicants, including City Departments, on March 6, 2020. Copies of February 21 meeting minutes and handouts (2019-20 City of Ukiah CDBG Local Application and Key Dates) are attached. City of Ukiah 20-CDBG-12052 Page 102 of 156 Page 288 of 625 City of Ukiah 20-CDBG-12052 Page 103 of 156 Page 289 of 625 City of Ukiah 20-CDBG-12052 Page 104 of 156 Page 290 of 625 City of Ukiah 20-CDBG-12052 Page 105 of 156 Page 291 of 625 City of Ukiah 20-CDBG-12052 Page 106 of 156 Page 292 of 625 City of Ukiah 20-CDBG-12052 Page 107 of 156 Page 293 of 625 City of Ukiah 20-CDBG-12052 Page 108 of 156 Page 294 of 625 City of Ukiah 20-CDBG-12052 Page 109 of 156 Page 295 of 625 City of Ukiah 20-CDBG-12052 Page 110 of 156 Page 296 of 625 City of Ukiah 20-CDBG-12052 Page 111 of 156 Page 297 of 625 City of Ukiah 20-CDBG-12052 Page 112 of 156 Page 298 of 625 City of Ukiah 20-CDBG-12052 Page 113 of 156 Page 299 of 625 City of Ukiah 20-CDBG-12052 Page 114 of 156 Page 300 of 625 City of Ukiah 20-CDBG-12052 Page 115 of 156 Page 301 of 625 City of Ukiah 20-CDBG-12052 Page 116 of 156 Page 302 of 625 City of Ukiah 20-CDBG-12052 Page 117 of 156 Page 303 of 625 City of Ukiah 20-CDBG-12052 Page 118 of 156 Page 304 of 625 City of Ukiah 20-CDBG-12052 Page 119 of 156 Page 305 of 625 City of Ukiah 20-CDBG-12052 Page 120 of 156 Page 306 of 625 City of Ukiah 20-CDBG-12052 Page 121 of 156 Page 307 of 625 City of Ukiah 20-CDBG-12052 Page 122 of 156 Page 308 of 625 City of Ukiah 20-CDBG-12052 Page 123 of 156 Page 309 of 625 City of Ukiah 20-CDBG-12052 Page 124 of 156 Page 310 of 625 City of Ukiah 20-CDBG-12052 Page 125 of 156 Page 311 of 625 City of Ukiah 20-CDBG-12052 Page 126 of 156 Page 312 of 625 City of Ukiah 20-CDBG-12052 Page 127 of 156 Page 313 of 625 City of Ukiah 20-CDBG-12052 Page 128 of 156 Page 314 of 625 City of Ukiah 20-CDBG-12052 Page 129 of 156 Page 315 of 625 City of Ukiah 20-CDBG-12052 Page 130 of 156 Page 316 of 625 City of Ukiah 20-CDBG-12052 Page 131 of 156 Page 317 of 625 City of Ukiah 20-CDBG-12052 Page 132 of 156 Page 318 of 625 City of Ukiah 20-CDBG-12052 Page 133 of 156 Page 319 of 625 City of Ukiah 20-CDBG-12052 Page 134 of 156 Page 320 of 625 City of Ukiah 20-CDBG-12052 Page 135 of 156 Page 321 of 625 City of Ukiah 20-CDBG-12052 Page 136 of 156 Page 322 of 625 City of Ukiah 20-CDBG-12052 Page 137 of 156 Page 323 of 625 Page 1 of 2 RESOLUTION NO. 2020-43 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH APPROVING AN APPLICATION FOR FUNDING AND THE EXECUTION OF A GRANT AGREEMENT AND ANY AMENDMENTS THERETO FROM THE 2019-2020 FUNDING YEAR OF THE STATE CDBG PROGRAM BE IT RESOLVED by the City Council of the City of Ukiah as follows: SECTION 1: The City Council has reviewed and hereby approves the submission to the State of California of one or more application(s) in the aggregate amount, of not to exceed $850,500, for the following CDBG activities, pursuant to the January 2020 CDBG NOFA: City of Ukiah Microenterprise Technical Assistance Program $ 140,000 General Administration – Microenterprise Technical Assistance Program $ 10,500 City of Ukiah Business Assistance Program $ 431,000 Activity Delivery – Business Assistance Program $ 34,000 General Administration – Business Assistance Program $ 35,000 Orr Street Bridge and Transportation Corridor Study and Plan $ 150,000 Design and Feasibility Study for ADA Improvements at City of Ukiah Municipal Services Facility Located at 501 South State Street $ 50,000 Total Grant Amount $ 850,500 SECTION 2: The City hereby approves the use of Program Income in an amount not to exceed $140,000 for the City of Ukiah Business Assistance Program described in Section 1. SECTION 3: The City acknowledges compliance with all state and federal public participation requirements in the development of its applications. SECTION 4: The City hereby authorizes and directs City Manager to execute and deliver all applications and act on the City's behalf in all matters pertaining to all such applications. SECTION 5: If an application is approved, the City Manager is authorized to enter into, execute and deliver the grant agreement (i.e., Standard Agreement) and any and all subsequent amendments thereto with the State of California for the purposes of the grant. SECTION 6: If an application is approved, City Manager is authorized to sign and submit Funds Requests and all required reporting forms and other documentation as may be required by the State of California from time to time in connection with the grant. City of Ukiah 20-CDBG-12052 Page 138 of 156 Page 324 of 625 Page 2 of 2 PASSED AND ADOPTED at a regular meeting of the City Council of the City of Ukiah held on August 5, 2020 by the following vote: AYES: Councilmembers Mulheren, Brown, Scalmanini, Orozco, and Mayor Crane NOES: None ABSTAIN: None ABSENT: None __________________________________ Douglas F. Crane, Mayor Ukiah City Council STATE OF CALIFORNIA City of Ukiah ATTEST: I, Kristine Lawler, City Clerk of the City of Ukiah, State of California, hereby certify the above and foregoing to be a full, true and correct copy of a resolution adopted by said City Council on this 5th day of August, 2020. Kristine Lawler, City Clerk of the City of Ukiah of the State of California By: _____________________________________ Name and Title City of Ukiah 20-CDBG-12052 Page 139 of 156 Page 325 of 625 City of Ukiah 20-CDBG-12052 Page 140 of 156 Page 326 of 625 City of Ukiah 20-CDBG-12052 Page 141 of 156 Page 327 of 625 State of California Financial Information System for California (FI$Cal) GOVERNMENT AGENCY TAXPAYER ID FORM 2000 Evergreen Street, Suite 215 Sacramento, CA 95815 www.fiscal.ca.gov 1-855-347-2250 The principal purpose of the information provided is to establish the unique identification of the government entity. Instructions: You may submit one form for the principal government agency and all subsidiaries sharing the same TIN. Subsidiaries with a different TIN must submit a separate form. Fields bordered in red are required. Hover over fields to view help information. Please print the form to sign prior to submittal. You may email the form to: vendors@fiscal.ca.gov, or fax it to (916) 576-5200, or mail it to the address above. Principal Government Agency Name Remit-To Address (Street or PO Box) City State Zip Code+4 Government Type: City County Special District Federal Other (Specify) Federal Employer Identification Number (FEIN) List other subsidiary Departments, Divisions or Units under your principal agency's jurisdiction who share the same FEIN and receives payment from the State of California. Dept/Division/Unit Name Complete Address Dept/Division/Unit Name Complete Address Dept/Division/Unit Name Complete Address Dept/Division/Unit Name Complete Address Contact Person Title Phone number E-mail address Signature Date City of Ukiah 300 Seminary Ave. Ukiah CA 95482 ✔946000446 Sage Sangiacomo City Manager (707) 463-6221 ssangiacomo@cityofukiah.com 5/11/20 City of Ukiah 20-CDBG-12052 Page 142 of 156 Page 328 of 625 City of Ukiah 20-CDBG-12052 Page 143 of 156 Page 329 of 625 City of Ukiah 20-CDBG-12052 Page 144 of 156 Page 330 of 625 City of Ukiah 20-CDBG-12052 Page 145 of 156 Page 331 of 625 City of Ukiah 20-CDBG-12052 Page 146 of 156 Page 332 of 625 City of Ukiah 20-CDBG-12052 Page 147 of 156 Page 333 of 625 STATE OF CALIFORNIA - BUSINESS, CONSUMER SERVICES AND HOUSING AGENCY GAVIN NEWSOM, Governor DEPARTMENT OF HOUSING AND COMMUNITY DEVELOPMENT DIVISION OF HOUSING POLICY DEVELOPMENT 2020 W. El Camino Avenue, Suite 500 Sacramento, CA 95833 (916) 263-2911 / FAX (916) 263-7453 www.hcd.ca.gov December 5, 2019 Sage Sangiacomo, City Manager City of Ukiah 300 Seminary Avenue Ukiah, CA 95482 Dear Sage Sangiacomo: RE: City of Ukiah’s 6th Cycle (2019-2027) Adopted Housing Element Thank you for submitting Ukiah’s Housing Element adopted October 23, 2019 and received for review on October 28, 2019. Pursuant to Government Code section 65585, subdivision (h), the California Department of Housing and Community Development (HCD) is reporting the results of its review. HCD is pleased to find the adopted Housing Element in full compliance with state Housing Element law (Article 10.6 of the Government Code). The adopted element was found to be substantially the same as the revised draft Housing Element that HCD’s June 22, 2019 review determined met statutory requirements. For your information, some General Plan element updates are triggered by Housing Element adoption. HCD reminds the City of Ukiah to consider timing provisions and welcomes the opportunity to provide assistance. For information, please see the Technical Advisories issued by the Governor’s Office of Planning and Research at: http://opr.ca.gov/docs/OPR_Appendix_C_final.pdf and http://opr.ca.gov/docs/Final_6.26.15.pdf. Several federal, state, and regional funding programs consider Housing Element compliance as an eligibility or ranking criteria. For example, CalTrans Senate Bill (SB) 1 Sustainable Communities grants; the Strategic Growth Council and HCD’s Affordable Housing and Sustainable Communities program; and the SB 2 Planning Grants as well as ongoing SB 2 funding consider Housing Element compliance and/or annual reporting requirements pursuant to Gov. Code section 65400. With Housing Element compliance, City of Ukiah meets the Housing Element requirements for these funding sources. City of Ukiah 20-CDBG-12052 Page 148 of 156 Page 334 of 625 Sage Sangiacomo, City Manager Page 2 HCD appreciates the hard work and dedication Craig Schlatter, Community Development Director, provided throughout the course of the Housing Element review. HCD wishes the City of Ukiah success in implementing its Housing Element and looks forward to following its progress through the General Plan annual progress reports pursuant to Gov. Code section 65400. If HCD can provide assistance in implementing the Housing Element, please contact Sohab Mehmood, of our staff, at (916) 263-1968. Sincerely, Shannan West Land Use & Planning Manager City of Ukiah 20-CDBG-12052 Page 149 of 156 Page 335 of 625 Sheet1 City of Ukiah 2019-2020 CDBG Planning Study Orr Street Bridge and Transportation Corridor Study and Plan Activity Budget Sources Uses Total Local (est 8/2020) CDBG (est 9/2020) Unfunded Costs Pre-Development (Planning Study) Request for Proposal $ 4,240.00 $ 4,240.00 Land Surveying $ 53,000.00 $ 53,000.00 Layout Plan $ 35,000.00 $ 35,000.00 Structural Annalysis $ 25,000.00 $ 25,000.00 Bid Package $ 37,000.00 $ - $ 37,000.00 Administration $ 7,500.00 $ 7,500.00 $ - Contingency $ - $ - $ - $ 15,000.00 Total $ 161,740.00 $ 11,740.00 $ 150,000.00 $ 15,000.00 $ 176,740.00 Project funding with unfunded budget items City of Ukiah 20-CDBG-12052 Page 150 of 156 Page 336 of 625 Profile: cschlatter@cityofukiah.com Applicant Information Tell us about you. Linked Applicant cschlatter@cityofukiah.com First name Craig Last name Schlatter Email cschlatter@cityofukiah.com Title Community Development Director Company City of Ukiah Company Website www.cityofukiah.com City Ukiah State California Organization Information Tell us about your organization. Organization Name City of Ukiah Employer Identification Number (EIN) 946000446 DUNS 074642893 Authorized Representative Sage Sangiacomo, City Manager Business/Finance Representative Daniel Buffalo, Finance Director Organization Address Address 300 Seminary Ave. Address 2 City Ukiah City of Ukiah 20-CDBG-12052 Page 151 of 156 Page 337 of 625 State California County United States Congressional District/Region 2 Zip 95482 Phone (707) 463-6219 Phone Extension Fax (707) 463-6204 Authorized Representative (if different from above) Name Title Email ssangiacomo@cityofukiah.com Phone (707) 463-6221 Business/Finance Contact (if required) Name Title Email Phone Program Year 2019 Are you applying on behalf of an additional Jurisdiction? No 2 Email 2 Title 2 Company City of Ukiah 20-CDBG-12052 Page 152 of 156 Page 338 of 625 2 Company Website 2 City 2 State 2 Organization Information 2 Organization Name 2 Tell us about your organization. 2 Employer Identification Number (EIN) 2 DUNS 2 Authorized Representative 2 Business/Finance Representative 2 Organization Address 2 Address 2 Address 2 2 City 2 State 2 County 2 Congressional District/Region 2 Zip 2 Phone 2 Phone Extension 2 Fax 2 Authorized Representative (if different from above) 2 Name City of Ukiah 20-CDBG-12052 Page 153 of 156 Page 339 of 625 2 Title 2 Email 2 Phone 2 Business/Finance Contact (if required) 2 Name 2 Title 2 Email 2 Phone City of Ukiah 20-CDBG-12052 Page 154 of 156 Page 340 of 625 Budget: 17657129 Application Orr Street Bridge and Transportation Corridor Study and Plan Please use the following link to view the application budget. This link will open in a new window. https://portal.ecivis.com/#/peerBudget/276F2AA6-7291-4AEF-A61F-EE0FC8F9AA18 Budget Status Not Approved City of Ukiah 20-CDBG-12052 Page 155 of 156 Page 341 of 625 Passthrough Agency:Report Date:12/15/2020 Program:Requested By:Craig Schlatter Stage:cschlatter@cityofukiah.com Budget Items Category Title Description Units Unit Cost Extended Cost Direct Cost Indirect Cost GL Account Cost Share Type Land Surveying Consultant costs 0 $0.00 $0.00 $53,000.00 $0.00 $0.00 Direct Cost Layout Plan Consultant costs 0 $0.00 $0.00 $35,000.00 $0.00 $0.00 Direct Cost Structural Analysis Consultant costs 0 $0.00 $0.00 $25,000.00 $0.00 $0.00 Direct Cost Bid Package Consultant costs 0 $0.00 $0.00 $37,000.00 $0.00 $0.00 Direct Cost 0 $0.00 $0.00 $150,000.00 $0.00 $0.00 0 $0.00 $0.00 $0.00 $0.00 $0.00 Other Category Title Description Units Unit Cost Extended Cost Direct Cost Indirect Cost GL Account Cost Share Type 0 $0.00 $0.00 $0.00 $0.00 $0.00 0 $0.00 $0.00 $150,000.00 $0.00 $0.00 Budget Report, Created by Craig Schlatter, cschlatter@cityofukiah.com, 12/15/2020 Source: eCivis™ Portal http://www.ecivis.com/ Other Total Grant Total Activity Activity Total General Administration General Administration Total Other Budget Report California Department of Housing and Community Development CDBG - Non-Housing - Competitive (2019) Pre-Award City of Ukiah 20-CDBG-12052 Page 156 of 156 Page 342 of 625 Orr Street Bridge & Corridor Study Draft Report CITY OF UKIAH May 20, 2024 The Power of Commitment ATTACHMENT 3 Page 343 of 625 The Power of Commitment This document is and shall remain the property of GHD. The document may only be used for the purpose for which it was commissioned and in accordance with the Contract for the commission. Unauthorized use of this document in any form whatsoever is prohibited. Project name Orr Street Bridge and Transportation Corridor Study Document title Orr Street Bridge & Corridor Study | Draft Report Project number 12571956 File name Orr Street Bridge Feasibility Study_Final.docx Status Code Revision Author Reviewer Approved for issue Initials Signature Name Signature Date S0 1 Ramon Plaza-Martinez S0 2 Rosanna Southern S0 3 Patrick Lewis S3 4 Rosanna Southern MK M. Kennedy Rosanna RS 4/11/24 S4 5 Client Review SR Shannon Riley Rosanna RS 5/20/24 S4 6 Final Report RS RS 5/20/24 GHD Inc. 2235 Mercury Way, Suite 150 Santa Rosa, California 95407, United States T +1 707 523 1010 | F +1 707 527 8679 | E info-northamerica@ghd.com | ghd.com © GHD 2024 Page 344 of 625 GHD | CITY OF UKIAH | 12571956 | Orr Street Bridge & Corridor Study i Executive Summary The Orr Street Bridge and Corridor Study was initiated by the City of Ukiah to look at various options, alignments, and typical cross-sections for replacement of the Orr Street Bridge over Orrs Creek, and to upgrade the local roadway to a complete street design including multimodal accommodations, travel lanes, parking and improved access for City emergency and maintenance services. This Study has been funded by a Community Development Block Grant (CDBG). Current conditions of the bridge are damaged and deteriorating, and the bridge has been closed to vehicle traffic since 2009. The project will provide improved walkability, bike friendliness and access across the creek within the local community. Improvements such as sidewalks, curbs, gutter, on-street parking, traffic calming measures (including speed bumps and/or bulb outs), additional lighting, and connectivity with existing and planned city road and trail networks were evaluated in the proposed design alternatives. In addition, various options for the bridge replacement were considered and presented to the public for input, including: 1. Two-lane bridge with one lane in each direction, bike lanes and sidewalks. 2. Single-lane bridge with sidewalks to discourage non-local traffic. 3. Single-lane bridge primarily used for bikes and pedestrians, but equipped with removable bollards to allow movement for emergency vehicles and City maintenance services only. 4. Bike and pedestrian only bridge, with emergency vehicle access. 5. Remove the bridge without replacement. This Study presents the preliminary stages of the project to evaluate the corridor to determine viable alternatives, an evaluation of environmental considerations, a hydraulics study to determine 100-year water surface elevation and scour, an Advance Planning Study to determine preliminary structural elements of the new bridge, potential impacts to adjacent properties, utilities, and right-of-way, and preliminary cost estimates. The findings of the study include identification of alternatives determined in coordination with the City and public, which will be utilized in later phases including preliminary design and environmental clearance, final design and right-of-way clearances, and then construction. Three of the above five bridge alternatives were considered by the City and brought to the public and neighborhood groups for consideration. Two public meetings were held to engage the neighbors and stakeholders regarding the possible replacement of the bridge in April 2022 and August 2022. Page 345 of 625 GHD | CITY OF UKIAH | 12571956 | Orr Street Bridge & Corridor Study ii Contents 1. Introduction 1 1.1 Project Purpose 1 1.2 Project Background 1 1.3 Project Goals 1 1.4 Project Process 2 2. Background Conditions 3 2.1 Roadway Characteristics 3 2.1.1 Local Roadway Network 3 2.1.2 Traffic Operations 3 2.2 Deficiencies 3 3. Community Outreach 4 3.1 Community Input 5 3.2 Community Issues and Concerns Summary 7 4. Improvement Alternatives 8 5. Environmental Analysis 13 6. Hydraulics Analysis 13 7. Alternatives Comparison 14 8. Advance Planning Study for Bridge 15 9. Cost Estimates 15 10. Funding / Next Steps 16 11. Conclusion 18 Table index Table 7-1 Design Concept Alternatives Comparison 14 Table 9-1 Preliminary Cost Estimates by Alternative 15 Figure index Figure 1 Workshop 1 - Community Preference on Orr Street Bridge Alternatives 6 Figure 2 Workshop 2 - Community Preference on Orr Street Bridge Alternatives 6 Figure 3 Alternative 1 (Two-Lane Vehicular Bridge) 9 Figure 4 Alternative 2 (Single-Lane Vehicular Bridge) 10 Page 346 of 625 GHD | CITY OF UKIAH | 12571956 | Orr Street Bridge & Corridor Study iii Figure 5 Alternative 3A (Pedestrian, Bicycle, and Emergency Vehicle Bridge Only with Cul- de-Sacs) 11 Figure 6 Alternative 3B (Pedestrian, Bicycle, and Emergency Vehicle Bridge Only with T- Turnaround) 12 Appendices Appendix A Workshop #1 Memorandum Appendix B Workshop #2 Memorandum Appendix C Preliminary Environmental Overview Memorandum Appendix D Hydraulics Analysis Memorandum Appendix E Advance Planning Study Appendix F Preliminary Cost Estimates Page 347 of 625 GHD | CITY OF UKIAH | 12571956 | Orr Street Bridge & Corridor Study 1 1. Introduction 1.1 Project Purpose The Orr Street Bridge and Corridor Study is a comprehensive corridor plan proposing improvements along Orr Street and replacement of the bridge across Orr Creek in Ukiah, CA. The bridge structure is damaged due to cracks in the abutments and has been deteriorating. The bridge was closed to vehicle traffic in 2009, and the bridge deck was removed and street barricades and fencing installed in the last couple of years. This study evaluates various options, alignments and cross-sections of replacing the Orr Street Bridge and improvements to Orr Street including multimodal access to improve the walkability, bike friendliness, and access for emergency vehicles, delivery and city services. The goal of the study is to analyze corridor improvement and bridge replacement options, propose community-driven alternatives, and identify alternatives that maximize the beneficial uses, scenery, and public services along Orrs Creek while protecting the environment. The City has considered options for rehabilitation or complete replacement, possibly through the Caltrans administered Highway Bridge Program (HBP). The HBP is a safety program that provides federal aid to Local Public Agencies (LPAs) to replace and rehabilitate structurally deficient, locally owned public highway bridges or to complete preventive maintenance on bridges that are not deficient. 1.2 Project Background Ukiah, California, the county seat and largest city in Mendocino County, has a population of over 16,000 people. The city is located along US Route 101 (US 101) and acts as a regional hub for commerce, trade, and tourism for both Mendocino County and northern Lake County. Located in the Russian River Valley, Ukiah’s economy relies in part on the tourism draw of both its viticulture industry as well as its location in the redwoods. US 101 is a major north-south highway that connects the San Francisco Bay Area and neighboring wine regions in the south through Ukiah all the way to the state border with Oregon in the north. Orr Street, an approximately 850 feet long north-south local street, is located between Brush Street to the north and Ford Street to the south. It is located northeast of Ukiah’s main downtown street, North State Street, as well as approximately 1,500 feet west of US 101. Orr Street once crossed Orrs Creek, a seasonal waterway and tributary to the nearby Russian River, however the existing bridge is in disrepair and has been closed to traffic since 2009. Replacing the Orr Street bridge across Orrs Creek and reconnecting this north-south corridor will provide improved connectivity for active transportation users as well as for emergency vehicles, particularly to and for the destinations and neighborhoods east of North State Street. Orr Street parallels North State Street – a four lane arterial – and, at project completion, will provide a lower stress alternative north-south route for people bicycling, walking, or rolling, as well as an alternative north-south route for emergency vehicles during emergencies, particularly in cases of significant road congestion along North State Street. 1.3 Project Goals The goal of the Project is to meet complete street designs to provide improved walkability, bike friendliness and access across Orrs Creek within the local community. Emergency vehicle access across the creek is also a priority. The bridge replacement and the complete street design includes multimodal access considerations, vehicular access and parking, and improved access for City emergency and maintenance services. Gaining consensus amongst the community and stakeholders on the concepts was also a priority. Minimizing environmental impacts and impacts to property (right-of-way) were important in identifying design elements. In summary, the project goals are: – Improvements that incorporate Complete Street elements and access; – Maintaining emergency vehicle access; – Improving access for City services (i.e., trash collection); – Public consensus and support on the concepts for the bridge and street improvements; Page 348 of 625 GHD | CITY OF UKIAH | 12571956 | Orr Street Bridge & Corridor Study 2 – Maintaining on-street parking for residents; – Minimize impacts to the environment and to adjacent properties. 1.4 Project Process Concepts Refined Page 349 of 625 GHD | CITY OF UKIAH | 12571956 | Orr Street Bridge & Corridor Study 3 2. Background Conditions This Chapter presents the information pertaining to existing and background conditions for Orr Street and the surrounding area. 2.1 Roadway Characteristics 2.1.1 Local Roadway Network Orr Street is an approximately 850 foot long north-south local street located in the northeast part of the City, between Brush Street to the north and Ford Street to the south, and approximately 1,500 feet west of US 101. Orr Street crosses Orrs Creek, a perennial waterway and tributary to the nearby Russian River. However, the existing bridge is in disrepair and has been closed to vehicle traffic since 2009. The bridge deck remained open for people walking or biking across it, however, in the last couple of years the City removed the bridge deck and installed barricades and fencing due to concerns of safety and blight. Orr Street south of the bridge is a narrow street serving residential homes with sidewalk on the west side for the majority of the street, but there is no sidewalk for about 225 feet to connection to Ford Street. There are utility poles on both sides, fences fronting most properties, and cars parked on both sides of the street. There are several multi-family dwellings on the west side of Orr Street, just south of the bridge. Garbage trucks and emergency vehicles have no place to turn around or continue through with the bridge closed. Orr Street north of the bridge is also a narrow residential street, with sidewalk on both sides of the street, on-street parallel parking on the west side, and perpendicular parking for the tenants on the east side. These sidewalks and parking areas have recently been constructed with the development of an 80-unit multi-family senior housing project northeast of the bridge, along with an adjacent bike path which connects just north of the bridge to Orchard Avenue to the east. 2.1.2 Traffic Operations Vehicle traffic on Orr Street, on either side of the bridge, is relatively low and uncongested during peak periods. The corridor study considers various options for allowing vehicle travel across the Orr Street bridge, and options for restricting vehicle travel to one direction northbound, or no access, apart from emergency vehicles. Allowing full access across the bridge in both directions of travel would result in more vehicles along Orr Street, and the potential for some cut-through traffic. Allowing one direction of travel northbound would allow egress for vehicles wanting to travel north, and potentially add a small amount of vehicles to cut-through Orr Street. Restricting access to any vehicles would result in no change in existing travel patterns, as the bridge has been closed to vehicular traffic since 2009. The parallel route, North State Street, does become congested at times and delays will likely increase with future growth in the area. Opening the bridge to vehicular traffic would likely shift some traffic from Ford Street to Brush Street. However, people can currently get around to Brush Street via North State Street to the west or Orchard Avenue to the east. It is important to note that the Orr Street Bridge was closed to traffic prior to Orchard Avenue being extended to Brush Street; the two streets have never been open at the same time. 2.2 Deficiencies Through the corridor study, several deficiencies were identified along the corridor and at the bridge. There are access deficiencies along the Orr Street corridor for people walking, biking, and rolling, and ADA deficiencies. There is a gap in the sidewalk network on the north side of Ford Street connecting to Orr Street. With the bridge closed completely, Page 350 of 625 GHD | CITY OF UKIAH | 12571956 | Orr Street Bridge & Corridor Study 4 there currently are several deficiencies with access across Orrs Creek that provide convenient and efficient means of travel for active modes and deficiencies for City services including emergency vehicles access, as these larger vehicles have no means of turning around on the southern side of Orr Street. All of the adjacent properties are privately owned. There are structural deficiencies in the bridge, including a large vertical crack in the northern abutment underneath the bridge, and adjacent concrete along the embankment and within the channel is also deteriorating. 3. Community Outreach Robust public engagement and community outreach was conducted as part of the Orr Street Bridge and Corridor Study. Two public meetings were held to engage the neighbors and stakeholders regarding the possible replacement of the existing Orr Street Bridge over Orrs Creek. The full summary and comments received from Workshop1 are included in Appendix A, and from Workshop 2 are included in Appendix B. Workshop 1 - April 23, 2022 On Saturday April 23, 2022, the first public meeting was held on the north side of the Orr Street Bridge from 10:00 am to 2:00 pm. The purpose was to share project information and timeline, solicit feedback about the replacement of the current bridge, and better understand stakeholder concerns and desires within the project area. More than 65 people attended during the four-hour period. Most attendees were 40+ years of age and were residents of the Wagenseller neighborhood. Other stakeholders in attendance included representatives of the nearby Orthodox church as well as residents of the adjacent Brush Meadow Apartments. Two City Councilmembers, Planning Commissioners, Public Works employees, and representatives from the Ukiah Daily Journal were also in attendance. Spanish language interpretation services were provided by Daniel Flores from the City of Ukiah Public Works. The public shared views about bridge replacement types, the accommodation of various transportation modes that may be included in a replacement bridge, as well as their visions for the future of Orr Street. The public was also informed that the next public workshop would include different design alternatives to gather additional feedback, followed later by the City’s determination on “recommended” improvements, with a final design recommendation at a later date. Attendees were able to participate in discussions, ask questions, and leave comments on comment cards. The project team received more than 60 comments during the meeting. A summary is provided in the Community Input section. Workshop 1 held on the north side of Orr Street Bridge Page 351 of 625 GHD | CITY OF UKIAH | 12571956 | Orr Street Bridge & Corridor Study 5 Workshop 2 - August 23, 2022 On Tuesday, August 23, 2022, the second public meeting was held at the Ukiah Valley Conference Center from 5:30 pm to 8:00 pm. The purpose was to showcase three potential design alternatives for the replacement of the current bridge over Orrs Creek. Two stations were set up with all three design alternatives – Two-Lane Vehicular Bridge (Alternative 1); Single-Lane Vehicular Bridge (Alternative 2); and Bridge Open to Pedestrians, Bikes and Emergency Vehicles (ERV) Only (Alternative 3) – along with an exhibit description for each alternative. These three design alternatives are further described in Chapter 4. The public was able to ask questions, voice opinions, and provide comments on all three alternatives. More than 30 people attended during the 2.5-hour period. Like the prior meeting, most attendees were 40+ years of age and were residents of the Wagenseller neighborhood. Other stakeholders included representatives of the nearby Orthodox church as well as residents of the adjacent Brush Meadow Apartments. City staff from Public Works and the City Manager’s office were also in attendance to review the project alternatives and to speak with the community members at the workshop. The public was informed about and shared views on the three different design alternatives, which would help to inform the City’s determination on “recommended” improvements, with a final design recommendation at a later date. Attendees were requested to use a sign-in sheet, although not all felt comfortable doing so. Attendees were able to participate in discussions, ask questions, and leave comments on comment cards. The project team received more than 15 comments during the meeting. A summary is provided in the Community Input section. Workshop 2 held at the Ukiah Valley Conference Center 3.1 Community Input The following chart represents the opinion breakdown of the feedback received from the community at Workshop 1 on April 23, 2022. Over two-thirds of attendees preferred a bike and pedestrian bridge only, while 27 percent of attendees preferred a two-lane vehicular bridge. Five percent of attendees preferred a single lane bridge with emergency/City services access only. Page 352 of 625 GHD | CITY OF UKIAH | 12571956 | Orr Street Bridge & Corridor Study 6 Figure 1 Workshop 1 - Community Preference on Orr Street Bridge Alternatives The following chart represents the opinion breakdown of the feedback received from the community at Workshop 2 on August 23, 2022. Over two-thirds of attendees preferred Alternative 3, which featured a bridge open to pedestrians, bikes, and emergency vehicles only. The next most chosen option was “Other” at 16 percent (including preferences for “no bridge” option), followed by Alternative 2 (single-lane vehicular bridge) at 11 percent and Alternative 1 (two-lane vehicular bridge) at 5 percent. Figure 2 Workshop 2 - Community Preference on Orr Street Bridge Alternatives 27% 5%68% Two lane Vehicular Bridge Single Lane Bridge with Emergency / City Services Access Only Bike and Pedestrian Only Bridge 5% 11% 68% 16% Alternative 1 Alternative 2 Alternative 3 Other Page 353 of 625 GHD | CITY OF UKIAH | 12571956 | Orr Street Bridge & Corridor Study 7 3.2 Community Issues and Concerns Summary In addition to general discussion about the bridge structure at each public meeting, the community also highlighted the following issues and concerns: Workshop 1 - April 23, 2022 – Concerns about abandoned vehicles and undesirable activities at the bridge and adjacent private properties. – Need for benches and other rest areas near the creek crossing. – Desire for additional lighting along Orr Street, especially near the creek. – Adding garbage and recycling containers near the bridge to reduce litter and debris from entering the creek. – Support for measures to reduce the speed of vehicles, like speed bumps, on Orr and Ford Streets. – Need for ADA and accessibility compliance, especially for nearby residents. – Request that emergency services not take Orr Street to access the hospital, continuing current routes. – Concerns about traffic safety and the impact of additional traffic on children who play on Orr Street, as the roadway is narrow. Workshop 2 - August 23, 2022 – On Alternative 3, most attendees supported the pedestrian, bike, and ERV access, but did not support the turnarounds (cul-de-sac) on the north and south ends of the bridge. – Desire for an alternative like Alternative 3, but without a cul-de-sac on the north end and replacing cul-de-sac on the south end with a T-turnaround or Hammerhead. – Request to keep existing church structures and walnut tree. – Interest in 10’ travel lanes and bike lanes on the entire length of the roadway. – Request to implement City of Ukiah Climate Emergency Resolution in design to accommodate alternative transportation. – Interest in more information about the pros and cons of each alternative. – Desire to review FEMA Hydraulics report. – Belief that there should be an alternative with no emergency access to reduce costs. – Belief that a “No Bridge” alternative should have been considered, where the creek is restored to its natural state and the roadway is repaired but left as a dead-end. Page 354 of 625 GHD | CITY OF UKIAH | 12571956 | Orr Street Bridge & Corridor Study 8 4. Improvement Alternatives In coordination with the City, three alternative concept designs for replacement of the Orr Street Bridge and multimodal improvements to Orr Street were developed. The proposed design alternatives are intended to meet the project goals by improving walkability, bike friendliness, and access along the Orr Street corridor and across Orrs Creek. The three proposed design alternatives for the bridge are as follows: – Design Alternative 1: Two-Lane Vehicular Bridge – Allows two (2) lanes for vehicular traffic, bicycle, and pedestrian access along the Orr Street Bridge corridor. The cross-section on the bridge includes 12’ wide vehicular traffic lanes as well as 5’ wide pedestrian sidewalks and 4’ bicycle lanes on both sides. Additionally, this alternative proposes installing speed humps along Orr Street south of Brush Street and mid-way between Ford Street and the bridge. – Design Alternative 2: Single-Lane Vehicular Bridge – Allows one (1) lane for vehicular traffic, bicycle, and pedestrian access along the Orr Street Bridge corridor. This design allows vehicles to cross the Orr Street Bridge with a single lane (vehicles take turns via stop control). The cross-section includes a 16’ wide lane that is shared between vehicular traffic and bicyclists, and 5’ wide pedestrian sidewalks on both sides of the bridge. – Design Alternative 3A: Bridge Open to Pedestrians, Bicycles, and Emergency Vehicles Only – Allows bicycles, pedestrians, and emergency vehicles (police, fire) only. The bridge cross-section would be approximately 14’ wide to allow bicycle and pedestrian access across the Orr Street Bridge. Removable bollards would be placed at each end of the road to prevent vehicular access. This alternative also proposes cul-de-sacs at both ends of Orr Street just before the Orr Street Bridge for vehicles (including City trash collection trucks and delivery vehicles) to turn around to meet City fire code. The cul-de-sacs would have impacts to adjacent properties and require right- of-way acquisition. Through feedback from the community and City, this original concept was modified to consider different turnaround options rather than cul-de-sacs that would be less invasive to private property (see Alternative 3B). – Design Alternative 3B: Bridge Open to Pedestrians, Bicycles, and Emergency Vehicles Only – This is the same as Alternative 3A, except instead of proposing cul-de-sacs, alternative turnaround options were further considered. First, on the north side of the bridge, implementing a cul-de-sac here would require removal of a structure and displace residents. With the new senior housing development on the north side, there is an access driveway just north of the bridge that can be used to provide a way for vehicles to turn around. Therefore, the proposed cul-de-sac on the north side has been removed in this Alternative. On the south side, however, there are no other access for vehicles to turn around. Therefore, this alternative considered either a “T-turnaround” or a “Hammerhead” turnaround, rather than a cul-de-sac because these would require less area and significantly reduce impacts to private property. A “T-turnaround” was ultimately proposed as it would impact less properties. For all three alternatives, the improvements along Orr Street south of the bridge would be generally consistent. Along the roadway the width varies based on site constraints. The following cross-section widths and configurations are proposed. – The section along Orr Street near Ford Street would consist of a 4’ wide pedestrian sidewalk along the west side of Orr Street, a 12’ wide southbound lane, and a 10’ wide northbound lane. – A 4’ wide pedestrian sidewalk is proposed along the north side of Ford Street to connect to the proposed sidewalk along Orr Street, and connect to the existing sidewalk along Ford Street, filling in the sidewalk gap. ADA- compliant pedestrian ramps would be installed at the intersection of Ford Street and Orr Street. – The section along Orr Street as you travel north and approach the Orr Street Bridge would consist of a 4’ wide pedestrian sidewalk on the west side of Orr Street, an 8’ wide parking lane along the west side of Orr Street, a 12’ wide southbound lane, and a 12’ wide northbound lane. The amount of available parking space is reduced with Alternative 3A and 3B due to the turnaround options. The following Figures present the layout of the design alternatives. Page 355 of 625 Project Client Plot Date: 29 July 2022 - 9:58 AM N:\US\Roseville\Projects\561\12571956\Digital_Design\CI\C3D\Model\12571956-GHD-0000-RWY-CI-R102.dwgPlotted By: Manroop Narwal 0 Bar is one inch on original size sheet Approved Date Author Drafting Check Designer Project Director Project No. Date Filename: This document and the ideas and designs incorporated herein, as an instrument of professional service, is the property of GHD. This document may only be used by GHD’s client (and any other person who GHD has agreed can use this document) for the purpose for which it was prepared and must not be used by any other person or for any other purpose. www.ghd.com Title 1" IssueNo.Checked Design Check Project Manager Conditions of Use Scale ANSI DSize PRELIMINARY CITY OF UKIAH ORR STREET BRIDGE AND CORRIDOR IMPROVEMENTS DANIEL KEHRER MATT KENEDY 12571956 7/22/2022 GHD Inc. 4080 Plaza Goldorado Circle Suite B Cameron Park California 95682 USA T 1 530 677 5515 DANIEL KEHRERDANIEL KEHRER DESIGN ALTERNATIVE 1 (CORRIDOR IMPROVEMENTS WITH TWO-LANE BRIDGE) Figure 31"=30' MANROOP NARWAL MANROOP NARWAL DANIEL KEHRER DANIEL KEHRER a Page 356 of 625 DANIEL KEHRERDANIEL KEHRER DESIGN ALTERNATIVE 2 CORRIDOR IMPROVEMENTS WITH (SINGLE-LANE BRIDGE) 1"=30' MANROOP NARWAL MANROOP NARWAL DANIEL KEHRER DANIEL KEHRER Project Client Plot Date: 17 October 2023 - 4:14 PM \\ghdnet\ghd\US\Roseville\Projects\561\12571956\Digital_Design\CI\C3D\Model\12571956-GHD-0000-RWY-CI-R102_v4.dwgPlotted By: Rosanna Southern 0 Bar is one inch on original size sheet Approved Date Author Drafting Check Designer Project Director Project No. Date Filename: This document and the ideas and designs incorporated herein, as an instrument of professional service, is the property of GHD. This document may only be used by GHD’s client (and any other person who GHD has agreed can use this document) for the purpose for which it was prepared and must not be used by any other person or for any other purpose. www.ghd.com Title 1" IssueNo.Checked Design Check Project Manager Conditions of Use Scale ANSI DSize PRELIMINARY CITY OF UKIAH ORR STREET BRIDGE AND CORRIDOR IMPROVEMENTS DANIEL KEHRER MATT KENEDY 12571956 7/22/2022 GHD Inc. 4080 Plaza Goldorado Circle Suite B Cameron Park California 95682 USA T 1 530 677 5515 Figure 4 Page 357 of 625 DANIEL KEHRERDANIEL KEHRER DESIGN ALTERNATIVE 3A (CORRIDOR IMPROVEMENTS WITH BIKE, PEDESTRIANS AND EV ACCESS BRIDGE) 1"=30' MANROOP NARWAL MANROOP NARWAL DANIEL KEHRER DANIEL KEHRER Project Client Plot Date: 29 July 2022 - 9:59 AM N:\US\Roseville\Projects\561\12571956\Digital_Design\CI\C3D\Model\12571956-GHD-0000-RWY-CI-R102.dwgPlotted By: Manroop Narwal 0 Bar is one inch on original size sheet Approved Date Author Drafting Check Designer Project Director Project No. Date Filename: This document and the ideas and designs incorporated herein, as an instrument of professional service, is the property of GHD. This document may only be used by GHD’s client (and any other person who GHD has agreed can use this document) for the purpose for which it was prepared and must not be used by any other person or for any other purpose. www.ghd.com Title 1" IssueNo.Checked Design Check Project Manager Conditions of Use Scale ANSI DSize PRELIMINARY CITY OF UKIAH ORR STREET BRIDGE AND CORRIDOR IMPROVEMENTS DANIEL KEHRER MATT KENEDY 12571956 7/22/2022 GHD Inc. 4080 Plaza Goldorado Circle Suite B Cameron Park California 95682 USA T 1 530 677 5515 Figure 5 Page 358 of 625 50+00 51+00 52+00 53+00 54+00 55+00 56+00 57+00 58+00 58+65 P I : 5 4 + 4 9 . 6 5 PI : 5 4 + 7 9 . 6 1 PI : 5 5 + 5 4 . 6 1 PI : 5 5 + 8 4 . 6 1 Project Client Plot Date:19 October 2023 - 7:10 AM C:\Users\daguas\OneDrive - GHD\GHD\US-Roseville-561-12571956-Orr Street Bridge\Digital_Design\ACAD\Sheets\12571956-GHD-0000-DWG-CI-0100-0101.dwgPlotted By: Danny Aguas 0 Bar is one inch on original size sheet Approved Date Author Drafting Check Designer Project Director Project No. Date Filename: Title 1" IssueNo.Checked Design Check Project Manager Scale ANSI DSize PRELIMINARY CITY OF UKIAH ORR STREET BRIDGE AND CORRIDOR IMPROVEMENTS R. SOUTHERN M. KENEDY 12571956 9/29/2023 DESIGN ALTERNATIVE 3B (CORRIDOR IMPROVEMENTS WITH BIKE, PEDESTRIANS AND EV ACCESS BRIDGE) Figure 6AS SHOWND.AGUAS N KEY NOTES: 0 60'30' SCALE 1"=60' (11x17 SHEET) LOCATION AND SITE MAP SCALE: 1" = 60' 4' 8 ' 12 ' 1 2 ' 60 ' 20' 13 . 5 0 ' Page 359 of 625 GHD | CITY OF UKIAH | 12571956 | Orr Street Bridge & Corridor Study 13 5. Environmental Analysis A preliminary evaluation and overview of environmental considerations has been conducted as part of this study, and is documented in a separate memorandum attached in Appendix C. The evaluation considered three alternatives based on the outcome of the first round of public meetings: a two-lane bridge with sidewalks and bike lanes (Alternative 1), a single-lane bridge with sidewalks and bike lanes (Alternative 2), and a Pedestrian/Bicycle access bridge (Alternative 3). The environmental overview evaluates a creek crossing and other potentially affected waterbodies, floodplain encroachment, existing land cover types, recorded occurrences of special-status plant and wildlife species, critical habitat, prime farmland, Williamson Act contracts, and the potential for contaminated soil or groundwater. The Project area includes Orrs Creek, which is classified as a freshwater forested/shrub wetland and is a tributary to the Russian River, located 0.04 miles east of Orr Street. Each of the design alternatives involve construction within the FEMA Regulatory Floodway. Alternative 3 would have the lowest potential to impact the Orrs Creek floodplain and aquatic resources as it is the narrowest bridge proposed. Alternative 1 would have the highest potential for impacts as it is the widest bridge crossing. All three alternatives are not anticipated to have impacts on important farmland resources. The special-status special evaluation identified four federally-listed wildlife species and three federally- listed plant species with potential to occur within the Project vicinity. Again, Alternative 1 would have the greatest potential for impacts to special-status species as it has the largest footprint, while Alternative 3 would have the least potential for impacts, in addition to impacts associated with vehicles (i.e., road runoff). The Project area does not contain any critical habitat, however cumulative runoff from the Project area could have indirect impacts to critical habitat downstream. In regard to cultural resources, the presence of known archaeological and historical sites throughout the County and the proximity of the Project to the Russian River suggests that the area is sensitive for prehistoric and historic cultural resources. A preliminary evaluation of soil and groundwater contamination within 0.25 miles of the Project area resulted in a very low anticipation to encounter contaminated groundwater or soil during construction. However, additional field evaluations may be necessary to detect levels of contaminants, if any, prior to the construction of the Project. The environmental analysis also describes the anticipated level of CEQA review for each Alternative. Alternative 1 would likely require an Initial Study/Mitigated Negative Declaration (IS/MND), while both Alternatives 2 and 3 may meet a Class 2 Categorical Exemption or IS/MND. The Class 2 Categorical Exemption covers replacement or reconstruction of existing structures or facilities where the new structure will be located at the same site as the structure replaced and will have substantially the same purpose and capacity as the structure replaced. As part of a review for exemption, the City of Ukiah would need to evaluate the project against the list of exceptions outlined in Section 15300.2 of the CEQA Guidelines. 6. Hydraulics Analysis A hydraulics analysis was conducted of Orrs Creek to evaluate the conceptual alternative designs of the planned Orr Street Bridge improvements for the Project. The analysis provides a hydraulic assessment to estimate water surface profile, flow depth, and flow velocity in the Orrs Creek in the vicinity of the Project for the pre-project and post-project conditions, and an evaluation of the bridge scour for the post-project conditions. This section presents a summary of the findings. The full Hydraulics Report in contained within Appendix D. Page 360 of 625 GHD | CITY OF UKIAH | 12571956 | Orr Street Bridge & Corridor Study 14 The hydraulic model used for this study was the model developed as a part of the FEMA Preliminary Flood Insurance Study (FIS) completed for Mendocino County (FEMA, 2022). The Preliminary FIS analysis included updated survey information of key structures including the Orr St. Bridge. The FEMA modeling was completed in the ACOE HEC-RAS software platform. Updated topographic information was obtained within the channel in in February and March 2022 and was used for this study. Orrs Creek at the Project location is located within a FEMA Regulatory Floodway and Special Flood Hazard Area (SFHA) Zone AE (2011). Zone AE represents areas which are subject to inundation by the 1-percent-annual flood (100-yr flood) also known as the Base Flood. Each alternative was assumed to have the same abutment layout and location, along with identical Bridge Deck and thickness dimensions. Alternatives varied in bridge width and approach designs. Because the proposed alternatives all had soffit elevations placed one foot above the Existing 100-year water surface elevation (WSE), the varying spans and approaches did not hydraulically affect the performance of each alternative. The model results presented a “post- Project” WSE of 611.36 feet upstream and 611.32 feet downstream of the bridge. The proposed bridge soffit was determined based on the average of these two plus one foot to meet a “no rise” certification. Preliminary bridge scour analyses were conducted as part of this study and included two primary components: contraction scour at the bridge, and local scour at the abutments. The sum of these two represents the total bridge scour. The results presented contraction scour being minimal depth, and abutment scour being much larger. Total scour was estimated to be 9.68 feet at the left abutment and 12.48 feet at the right abutment, looking downstream. The right abutment is estimated to have a deeper scour because it obstructs a higher flow area. The preliminary scour analysis indicates that scour revetments would need to be included in the future design phases of this Project. The above scour analysis was based on conceptual designs of the Alternatives without channel-specific geotechnical information. Design specific analyses and site-specific geotechnical information may result in varying scour calculations and mitigations. 7. Alternatives Comparison The below table compares the three design alternatives to meeting the project goals. Table 7-1 Design Concept Alternatives Comparison Project Goal Criteria Alternative 1 (Two-Lane Bridge) Alternative 2 (Single-Lane Bridge) Alternative 3A and 3B (Ped/Bike, ERV Only Bridge) Multimodal Access Provides access for all modes. Dedicated bike lanes. Least space for active modes. Provides access for all modes. More space for cyclists, however shared with vehicles crossing the bridge. Provides the highest quality of service for pedestrians and bicyclists across the bridge. City Services & ERV Access Eliminates need for vehicles to back out or turn around. Does not limit vehicular or ERV access. Eliminates need for vehicles to back out or turn around. Limits access for vehicles and ERV to one direction across the bridge. Requires a way for vehicles and City services to turn around. Allows access to ERV via removable bollards. Parking Impacts Maintains all existing on-street parking. Removes 2 parking spaces on the north side and 2-3 spaces on the south side. Removes 5 parking spaces on the north side, and approximately 5 spaces on the south side. Property Impacts Less invasive. Requires very little private property acquisition to install sidewalk and widen road. Least invasive. Requires very little private property acquisition to install sidewalk and widen road. Most invasive. T-turnaround would be less invasive than cul- de-sac, but still requires some acquisition of one adjacent property. Page 361 of 625 GHD | CITY OF UKIAH | 12571956 | Orr Street Bridge & Corridor Study 15 Project Goal Criteria Alternative 1 (Two-Lane Bridge) Alternative 2 (Single-Lane Bridge) Alternative 3A and 3B (Ped/Bike, ERV Only Bridge) Public Support Somewhat supported from Workshop #1. Least supported from Workshop #2. Community concerns with additional traffic and speeding. Little support from community. Concerns with additional traffic and safety. Most preferred option from both workshops, but without the cul- de-sacs. Environmental Impacts Requires the widest bridge. Highest potential for environmental impacts. Medium potential for environmental impacts. Potential impacts to trees. Lowest potential for environmental impacts. Cost Middle-priced option. Lowest price of three options. Highest price option. 8. Advance Planning Study for Bridge An advance planning study (APS) was performed for the bridge structure. The APS contains the preliminary design considerations for the proposed bridge structure including an evaluation of various structure types and associated factors. The full report is included in Appendix E. The APS identifies a recommended structure type based on various factors including constructability and staging, estimated construction duration, estimated cost, utilities, drainage, approach types, aesthetics, and falsework. The APS provides a preliminary cost estimate of the bridge, a plan and profile of Alternative 3. Bridge types that were evaluated include: a precast prestressed (PC/PS) box beam, cast-in- place prestressed box girder, pre-engineered steel truss, and structural streel girder bridges. The recommended bridge structure is the precast prestressed box beam girders with ultra high-performance concrete (UHPC) polymer deck slab as this option reduces bridge superstructure depth while being cost-efficient and reduces overall impacts to the approaches and adjacent parcels. 9. Cost Estimates Preliminary cost estimates were developed based on unit-cost and quantities for the three alternatives. The full breakdown of the cost estimates are provided in Appendix F. The preliminary costs for each alternative are presented in Table 9-1 below. Table 9-1 Preliminary Cost Estimates by Alternative Alternative Construction Cost Support Costs Total Cost (Rounded) Alternative 1 (Two Lane Vehicular Bridge) $4,930,000 $2,240,000 $7,170,000 Alternative 2 (One Lane Vehicular Bridge) $3,970,000 $1,750,000 $5,720,000 Alternative 3a (Ped & Bike Only w/ERV and cul-de-sacs) $3,220,000 $1,540,000 $4,760,000 Alternative 3b (Ped & Bike Only w/ERV and T-turnaround) $3,100,000 $1,500,000 $4,600,000 Page 362 of 625 GHD | CITY OF UKIAH | 12571956 | Orr Street Bridge & Corridor Study 16 10. Funding / Next Steps Bridge Investment Program (BIP) The Bridge Investment Program (BIP) is a competitive, discretionary program administered by FHWA that focuses on existing bridges to reduce the overall number of bridges in poor condition, or in fair condition at risk of falling into poor condition. It also expands applicant eligibilities to create opportunity for all levels of government to be direct recipients of program funds. Alongside states and federal lands management agencies, metropolitan planning organizations and local and tribal governments can also apply directly to FHWA, making it easier to advance projects at the local level that meet community needs. Bridge Project Grants under the Bridge Investment Program are available for bridges with total eligible project costs up to $100 million, with minimum grant awards of $2.5 million, and maximum grant awards of 80 percent of the total eligible project costs. Highway Bridge Program (HBP) The City has considered options for rehabilitation or complete replacement of the Orr Street bridge, possibly through the Caltrans administered Highway Bridge Program (HBP). The HBP is a safety program that provides federal aid to Local Public Agencies (LPAs) to replace and rehabilitate structurally deficient, locally owned public highway bridges or to complete preventive maintenance on bridges that are not deficient. To be eligible to receive HBP funds, a bridge must be owned and maintained by a California LPA, be open to public travel, in the National Bridge Inventory, be in poor condition, be seismically vulnerable, scour critical or have a PCI below 70%. The information must be obtained from the most current Bridge Inspection Report. Congestion Mitigation and Air Quality (CMAQ) The Congestion Mitigation and Air Quality (CMAQ) program was implemented to support surface transportation projects and other related efforts that contribute air quality improvements and provide congestion relief. Funds are directed to transportation projects and programs, which contribute to the attainment and maintenance of National Ambient Air Quality Standards in nonattainment or air quality maintenance areas for ozone, carbon monoxide, or particulate matter under provisions in the Federal Clean Air Act. Eligible CMAQ projects include public transit improvements; high occupancy vehicle lanes; Intelligent Transportation System Infrastructure; traffic management and traveler information systems (i.e., electric toll collection systems); employer-based transportation management plans and incentives; traffic flow improvement programs (signal coordination); fringe parking facilities serving multiple occupancy vehicles; shared ride services; bicycle and pedestrian facilities; flexible work-hour programs; outreach activities establishing Transportation Management Associations; fare/fee subsidy programs; and under certain conditions, Particulate Matter improvement projects. Regional Surface Transportation Program (RSTP) Surface Transportation Block Grant Program funds are apportioned to States to provide flexible funding that may be used by States and localities for projects to preserve or improve conditions and performance on any Federal-Aid highway, bridge projects on any public road, facilities for active transportation, transit capital projects and public bus terminals and facilities. Fifty percent of a State’s funds are to be distributed to areas based on population, known as Regional Surface Transportation Program (RSTP) funds. In addition, a portion of its RSTP funds is to be set aside for bridges not on Federal-Aid highways. Furthermore, a special rule is provided to allow a portion of funds reserved for rural areas to be spent on rural minor collectors. Examples of projects eligible for RSTP include highway projects; bridges (including construction, reconstruction, seismic retrofit, and painting); transit capital improvements; carpool, parking, bicycle, and pedestrian facilities; safety improvements and hazard elimination; research; traffic management systems; surface transportation planning; transportation enhancement activities and control measures; and wetland and other environmental mitigation. Page 363 of 625 GHD | CITY OF UKIAH | 12571956 | Orr Street Bridge & Corridor Study 17 Surface Transportation Block Grant Program (STBG) The STBG is a program under the Bipartisan Infrastructure Law (BIL) and has the most flexible eligibilities among all Federal-Aid highway programs. The STBG promotes flexibility in State and local transportation decisions and provides flexible funding to best address State and local transportation needs. (See RSTP) State Highway Operations and Protection Program (SHOPP) The State Highway Operating and Protection Plan (SHOPP) is a four‐year program of projects that have the purpose of collision reduction, major damage restoration, bridge preservation, roadway preservation, roadside preservation, mobility enhancement, and preservation of other transportation facilities related to the state highway system. Non‐ capital projects are programmed through the SHOPP. The SHOPP is adopted simultaneously with the STIP every two years. While SLOCOG is allowed input to the SHOPP, the State has sole discretionary authority over the use of SHOPP funds. The SHOPP program includes projects designed to maintain the safety and operational integrity of the state highway system. Most of the projects are for pavement rehabilitation, bridge rehabilitation, and traffic safety improvements. Other projects may include such things as operational improvements (e.g., traffic signalization) and roadside rest areas. It does not include projects to add through lanes to increase capacity. Reconnecting Communities: Highways to Boulevards (RC:H2B) Program The RC:H2B program was established, to be administered by the California Department of Transportation (Caltrans), with guidance from the California State Transportation Agency, and in consultation with the California Transportation Commission, the Department of Housing and Community Development, the Strategic Growth Council, and the Governor’s Office of Planning and Research, to provide funding, upon appropriation by the Legislature, for the purpose of awarding competitive grants to eligible entities, in partnership with Caltrans, for planning or implementing the conversion or transformation of underutilized state highways into multimodal corridors that serve residents of underserved communities. The primary goal of the RC:H2B Pilot Program is to reconnect communities harmed by transportation infrastructure, through community-supported planning activities and capital construction projects that are championed by those communities. Mendocino Council of Governments (MCOG) Regional grants from MCOG may be a viable source of funding for the pedestrian and access improvements and possibly the bridge replacement, if available, or at least a portion of the costs. If regional grants (or local grants also) are pursued as a portion of the cost, they could potentially be used as leverage funds for seeking federal or state grants. Additional Grant Programs Additional grant programs that may fund active transportation improvements like those included in this Plan include: – Clean Mobility Options – Local Partnership Program – Office of Traffic Safety Grant Program – Solutions for Congested Corridors – Sustainable Transportation Equity Project – Transformative Climate Communities – Transportation Development Act Funding Page 364 of 625 GHD | CITY OF UKIAH | 12571956 | Orr Street Bridge & Corridor Study 18 11. Conclusion The Orr Street Bridge and Corridor Study identified three potential alternatives for consideration of the bridge replacement over Orrs Creek and street improvements to accommodate multimodal access for a complete street design concept. The three alternatives evaluated were: (1) a two-lane vehicular bridge; (2) a single-lane vehicular bridge; and (3) a pedestrian and bicycle only bridge with emergency access. All three alternatives considered improved access and connectivity for people walking and biking along the Orr Street corridor and across the Orr Street bridge with continued sidewalks and bicycle facilities. The three alternatives were presented to the public and neighborhood groups for consideration and feedback in April and August of 2022. The three alternatives were evaluated for preliminary environmental considerations. Alternative 1 would have the highest potential for impacts and Alternative 3 would have the least potential for impacts to the environment. Alternative 3 may meet Class 2 Categorical Exemption, however the City would need to evaluate the project against the list of exceptions outlined in Section 15300.2 of the CEQA Guidelines. A hydraulics study was conducted to evaluate changes to the water flow depth and velocity with the proposed bridge alternatives, and determine the water surface elevation and scour within Orrs Creek. However, a geotechnical study has not been conducted, and site- specific information may likely result in varying calculation results. A geotechnical investigation will be needed to design the final project. An APS for the bridge superstructure was performed to identify a recommended bridge structure and profile. The APS recommends the bridge have PC/PS box beam girders with a UHPC polymer deck slab to reduce bridge depth, costs, and overall impacts. Preliminary costs were estimated for each alternative. Funding for the construction of the bridge and Orr Street improvements could be from grant funds including CMAQ, HBP, or RSTP. Other federal, state, or regional grants may also be available. Page 365 of 625 GHD | CITY OF UKIAH | 12571956 | Orr Street Bridge & Corridor Study 19 This document is in draft form. The contents, including any opinions, conclusions or recommendations contained in, or which may be implied from, this draft document must not be relied upon. GHD reserves the right, at any time, without notice, to modify or retract any part or all of the draft document. To the maximum extent permitted by law, GHD disclaims any responsibility or liability arising from or in connection with this draft document. Appendices Page 366 of 625 GHD | CITY OF UKIAH | 12571956 | Orr Street Bridge & Corridor Study 20 This document is in draft form. The contents, including any opinions, conclusions or recommendations contained in, or which may be implied from, this draft document must not be relied upon. GHD reserves the right, at any time, without notice, to modify or retract any part or all of the draft document. To the maximum extent permitted by law, GHD disclaims any responsibility or liability arising from or in connection with this draft document. Appendix A Workshop #1 Memorandum Page 367 of 625 O Orr Street Bridge and Corridor Study COMMUNITY WORKSHOP April 23, 2022 10am -2 pm Page 368 of 625 Project Background and Study Components The Orr Street Bridge and Corridor Feasibility Study was initiated to look at various options, alignments, and typical cross sections for replacements of the Orr Street Bridge and upgrade the local roadway to a complete street design including multi-modal accommodations, travel lanes, parking and improved access for City emergency and maintenance services. Complete street designs will provide improved walkability, bike friendliness and access across the creek within the local community. Improvements such as sidewalks, curbs, gutter, public parking lane, widened travelled way, traffic calming measures (including speed bumps and/or bulb outs), additional lighting, and connectivity with existing and planned City road and trail networks will be evaluated in the proposed design alternatives in addition to various options for the bridge replacement including: 1. Complete street bridge with one lane in each direction, bike lanes and sidewalks 2. Bike and pedestrian only bridge 3. Single lane bridge with sidewalks to discourage non-local traffic 4. Single lane bridge primarily used for bikes and pedestrians, but equipped with knock down bollards to allow movement for emergency and City maintenance services only. 5. Remove the bridge without replacement Public Meeting Notifications The project team implemented a robust notification plan to spread the word about the community workshop/meeting. Notification mailers were sent to community members who live within a 700 foot radius of the project by mail to (240+ individual property owners and residents were sent a direct mailer). The City of Ukiah also posted the meeting notice to the City’s website and directed the project team to post fliers around the City on poster boards and other public locations to encourage additional attendance. A social pinpoint website developed by the project team was created to allow residents to review draft materials, receive notifications, and post comments for additional access for input and comment for those who may not be able to attend the meeting in- person and the link to this site was printed on every mailer and flier that was sent during the notification period as-well. Meeting Venue and Attendees The public meeting was held on April 23, 2022 (Saturday) on the north side of the Bridge from 10am to 2 pm. More than 65 people showed up for the public meeting during the four hour period (redacted sign-in sheet provided in the appendix of this summary, it should be noted that not all Page 369 of 625 attendees felt comfortable putting their information down and were present to hear the City’s vision). Majority of the attendees were 40+ of age and were residents of the Wagenseller neighborhood; in addition to representatives of the nearby Orthodox church, residents of the adjacent Brush Meadow Apartments presented critical arguments about their vision for the future Orr Street. Two City council members, Planning Commissioners and Public Works employees, and representatives from the Ukiah Daily Journal were also in attendance. Daniel Flores, from City of Ukiah public works also acted as a Spanish translator for those residents that English was not the preferred language, which included residents who live on Orr Street itself. Meeting Format The project team purpose of this on-site public meeting was to listen to public opinion about the replacement of the current bridge over the Orrs Creek. Our team targeted on understanding what people of this neighborhood wanted and what are the problem that they are facing due to the closure of this existing bridge. Moreover, listening to public views about vehicular bridge vs bike friendly pedestrian bridge was the main topic of discussion for this meeting. The public was made aware that currently GHD is at the initial stage of conducting this feasibility study and to follow up on this suggestion different design alternative will be presented to them in Summer. Timeline of project’s schedule was disclosed to all the attendees. Everyone at the meeting was informed that GHD will be holding another public workshop in summer of this year to present various design alternative and collect public’s opinion on them. Based on the public’s responses and City of Ukiah’s determination on “recommended” improvements, GHD is tasked to make a final design recommendation for this project to City Council by the end of 2022. Every attendee was requested to optionally mark their presence on the sign in sheet (not everyone felt comfortable). After verbal exchange of opinion, everyone in attendance was asked to write down their comments on a comment card and put them in the comment box stationed at the booth. The feedback collected in the virtual workshop is represented in this summary through various graphics and comments submitted. The project team received more than 60+ responses during the meeting, a summary is provided in the next section of, actual comments are included in the appendix of this report. Feedback / Comment Summary Below is a numerical analysis of the feedback received from the community on the type of structure that is desired. Page 370 of 625 In addition to the structure type discussions, the community also highlighted these additional concerns: 1. Need for additional policing to remove abandoned vehicles and undesirable activities at the bridge and the adjacent private properties. 2. Benches and other rest areas near the creek crossing. 3. Additional lighting along the Orr Street, especially near the creek. 4. Adding garbage/recycling containers near the bridge to reduce litter and debris from entering the creek. 5. Measures to reduce the speed of vehicles such as speed bumps on Orr and Ford Streets. 6. ADA and walkability compliance for the elderly and mobility challenged residents who live nearby. 7. Emergency services should not take Orr Street to arrive at the hospital, they should continue with current routes. 8. Children play on Orr Street and additional traffic is a safety concern in a narrow roadway. On the following page are the digital scans of public’s physically submitted comments during the public meeting. 27% 5% 68% TwolaneVehicular Bridge SingleLaneBridgewith Emergency/City ServicesAccessOnly BikeandPedestrianOnlyBridge Page 371 of 625 Appendices 1. (Redacted information) Sign in sheets for 4/23/2022 meeting 2. (Redacted information) Comment Cards from 4/23/2022 meeting 3. Comments from social pinpoint webpage and City Email 4. Photos of the event taken by the project team during the meeting Note: Personal information of all the attendees have been redacted to respect privacy. Page 372 of 625 Page 373 of 625 Page 374 of 625 Page 375 of 625 Page 376 of 625 Page 377 of 625 Page 378 of 625 Page 379 of 625 Page 380 of 625 Page 381 of 625 Page 382 of 625 Page 383 of 625 Page 384 of 625 Page 385 of 625 Page 386 of 625 Page 387 of 625 Page 388 of 625 Page 389 of 625 Page 390 of 625 Page 391 of 625 Page 392 of 625 Page 393 of 625 Page 394 of 625 Page 395 of 625 Page 396 of 625 Page 397 of 625 Page 398 of 625 Page 399 of 625 April 28, 2022 City of Ukiah Orr Street Bridge Project Greetings, I have lived at Oak and Morris Streets, a 15 minute walk to the Orr St. Bridge, for 21 years. I have attended numerous community events on the bridge. It is a special place with a lovely view of a bend in Orr Creek, a major tributary extending from Ukiah’s golf course to the Russian River. I was unable to attend the event at the Orr St. Bridge on April 23, 2022, and so offer here my comments about the bridge’s future. I strongly want to have the bridge be dedicated for pedestrian and bike use only. Making the bridge available for emergency use does not make sense because any vehicular route to the bridge would be such a circuitous one that the preferable route would most likely remain via State St. or Orchard St. Providing for an emergency over providing for community recreation, relaxation, pedestrian/bike fun and safety has not been the goal for past community planning decisions. So why for this community alone should emergency trump current usage? This historic neighborhood was promised this particular bridge as a gathering community spot just the way it has been used for the past 20+ years. The decision was con7rmed by the City Council. The neighborhood deserves and needs traf7c calming not traf7c increases. Thank you for your attention. Pinky Kushner 504 N. Oak St. Ukiah, CA 510 459-8289 mobile Page 400 of 625 1 Wagenseller Neighborhood Meeting Goals/Needs March 17, 2018 Responses and Priorities 2018 Priorities 1. New Park o Location: Mason and Clara Street High need for children’s play area, gathering for picnics, recreation Good use of blighted area, help limit vandalism of kiosk, graffiti, garbage, abandoned vehicles currently on site Accessible, large, and connected to rail trail Desired Uses: • BBQ pits, picnics • Play options – older and younger play structures that are artistic and iconic like rocket ship, etc. (incl. teeter-totter, slides) • Exercise equipment – circuit training • Community Garden • Chess tables o Timing – High Priority! How to Fast Track? o Neighborhood residents have been trying to work with the City on this for 25 years 2. Speeding, Road Conditions, Street Lighting o Issues: Safety hazard for pedestrians, children playing, backing out of driveways Priority streets for attention – Clara and Ford Streets • Continual issue of speeding. Occasional use of digital sign helps only when present • Roads are in desperate need of paving • Street lights along Sidnie St and Sidnie Ct. and along eastern Ford St. and Clara St. poor functioning and insufficient. Some residents don’t feel safe at night walking o Suggested Solutions: Increased law enforcement patrols Posting speed limits Traffic slowing measures Prioritize for repaving Repair/replace/increase number of street lights 3. Orr Street Bridge o Issues: Vast majority of residents want it to remain closed as it has been for past 9 years Safer for children and pedestrians Limits traffic problems The more bridge is used for recreational use, the less attraction for illegal activity However, . . . Page 401 of 625 2 • Problem of homeless and others gathering with drug use, garbage in creeks, encampments • Additional concern of providing evacuation route for Orr St. resident o Suggested Solutions: More law enforcement patrols Homeless solution? Continued neighborhood clean-ups Create more attractive/community-oriented space/bridge to deter negative activities, particularly renovation to invite safer pedestrian/bike use Ensure evacuation route (for residents or emergency vehicles) What We Like about the Neighborhood Nice and friendly neighbors Culturally and Economically diverse neighborhood Relatively affordable with larger lots Historic/Hidden Gem Very dense, yet still has open spaces/creeks/lots of trees/gardens Traffic has improved with Orchard/Brush St. Bridge and closing of Orr St. Bridge Gang situation has improved on eastern Ford/Sidnie Streets Book kiosks are gathering places and generally well taken care of Great relationship with Ford Street Project and RCHDC Lots of community volunteers around Rail Trail City is starting to give the neighborhood more attention (developing plans for park, trails, bridge, sidewalks) What We Want Changed/Improved (in addition to Priorities for 2018 listed above) More neighbors knowing/trusting each other MCAVHN not a good neighbor – needle waste and drug problems around neighborhood need to be managed Consequences for neighbors that don’t maintain properties/collect junk in yards Incentivize neighborhood garbage clean up/less littering with neighborhood clean ups and more public trash receptacles Homeless encampments Hamilton Street car/RV camping Barking dogs Stolen shopping carts that are abandoned. Collecting service helping, but still a problem Relationship with police – more involved with neighborhood and neighbors Relationship/responsiveness of Hospital with neighborhood (construction noise, round-up sprayed along adjacent property owners lots, helicopter noise) Public Works responsiveness (street paving, general maintenance) Bottleneck at Ford and State Streets (too narrow) – make safer for pedestrians, turning Page 402 of 625 1 III. Partial Chronology of Events re Orr Street Bridge August 2008 Wagenseller Neighborhood Association (WNA) representatives speak to the Ukiah City Council about the dangerous amount of vehicle traffic coming off the Orr Street Bridge and into their neighborhood. Early 2009 The Orr Street Bridge is closed to vehicle traffic. The WNA begins discussions with City of Ukiah Public Works Director, Tim Eriksen who states favoring re-opening the bridge to vehicles but promises that new asphalt and guardrails will be installed by the summer of 2009 to allow safe pedestrian crossing. September 17, 2009 WNA member Ann Kelly writes to the Ukiah City Council regarding concerns of the WNA, particularly the future of the bridge. She describes the WNA’s proposal to keep the bridge closed to traffic except for emergency vehicles. Late September 2009 WNA members speak at Ukiah City Council meeting to request that the Bridge refurbishment focus on pedestrian and bicycle use only. April 2010 WNA members Susan Sher and the late Diane Zucker write then Mayor Benj Thomas of concerns re their neighborhood including keeping the Orr Street Bridge closed to vehicle traffic. Early October 2010 In its Special Revenue Budget, Special Projects Reserve for Fiscal Year 2010-2011, under the category of Public Works Projects, the City of Ukiah approves the amount of $125,000 for Orr Creek [sic] Bridge Reconstruction. October 6, 2010 The future of the Orr Street Bridge is included as a Ukiah City Council agenda item. Thirteen residents and community leaders speak in support of closing the bridge to traffic; one speaks in opposition. The Council directs staff “to move forward with the Wagenseller’s community concepts and produce a cost estimate with pros and cons of Page 403 of 625 2 making the bridge a pedestrian and bike bridge while retaining its capacity for future use.” Late 2014 or early 2015 The City Council approves an allocation of a total of $254,438 for the bridge refurbishment. Some council members, however, state their preference for using these funds for street improvement. August 19, 2015 WNA member Ann Kelly writes to remind then Mayor Doug Crane and Council Members that these funds were promised to improve the deck and railings of the bridge. In her letter, Kelly goes as far as to suggest that the WNA would be amenable to a reduced allocation of funds for this project. June 2016 At City of Ukiah budget hearings, in response to audience questions about the status of the bridge improvements, Public Works Director Eriksen states there are no plans to renovate the bridge. April 27, 2017 With no progress made and the apparent position of the Public Works Department that there are no plans to work on the bridge, Susan Sher and Ann Kelly write City Manager, Sage Sangiacomo inquiring of the status of promised improvements to the bridge. May 22, 2017 Craig Schlatter, the City’s Director of Community Development and Planning responds on behalf of Mr. Sangiocomo. He acknowledges that “[f]unds have been budgeted for some kind of treatment to the bridge” but goes on to say that “staff, however, has been unclear on approach.” Mr. Schlatter suggests that the WNA contact Rick Seanor, Deputy Director of Public Works to discuss this issue. 1 1 This exchange of correspondence also discuss the long-promised plans for a park in the Wagenseller Neighborhood. For approximately 25 years, the WNA has been in discussion with a parade of City officials about the need for a park in our densely populated neighborhood. The closest action that was taken was a feasibility analysis started in 2016 which was apparently not completed. There have been no updates provided to the WNA regarding the future of a park. Page 404 of 625 3 July 7, 2017 Susan Sher, Ann Kelly and Neil Davis, director of Walk and Bike Mendocino meet with Tim Eriksen and then Deputy Public Works Director, Rick Seanor. Eriksen explains that the plans to renovate the bridge will now cost between $300,000 and $400,000, with only $100,000 set aside and the remainder hopefully to come from Measure Y funds. Eriksen continues to argue that the bridge should be opened to vehicles; his arguments appear to be based on the facts that once a week a garbage truck needs to turn around and emergency vehicles need to go over the bridge. Eriksen promises to bring a cost analysis to the City Council at its August 16, 2017 meeting, the same cost analysis that the Council directed him to do in October 2010. August 16, 2017 The current status of the bridge or a cost analysis does not appear on the Council’s agenda and no action is taken by the Public Works Department regarding the bridge. January 25, 2018 In response to an email from Susan Sher, then Ukiah Police Chief Chris Dewey explains that keeping the bridge closed to traffic would not negatively impact traffic in the neighborhood; in fact he states that traffic now flows better with vehicles using the Orchard Avenue Extension. The Chief goes on to say that he “cannot think of any circumstances where we have utilized the bridge for an emergency response.” February 21, 2018 Hearing nothing further, Susan Sher and Ann Kelly prepare and give a power point presentation to the Ukiah City Council on the deplorable state of the bridge and their fruitless efforts to get a response from City staff. Eight other City residents speak in support; none speak in favor of opening the bridge to vehicles. At the meeting, Eriksen once again argues for opening the bridge to vehicles. The City Council gives direction to staff similar to what it gave over seven years earlier: develop option for a pedestrian/bike bridge with access for emergency vehicles; look into options for a turn- around on the south side; get cost estimates for decking; and work with the WNA re design options and budget. April 9, 2018 Hearing nothing from staff, Susan Sher and Ann Kelly email then mayor Kevin Doble regarding staff’s failure to act on the Council’s second directive. Page 405 of 625 4 May 18, 2018 Susan Sher and Ann Kelly meet with Tim Eriksen who promises to put a new budget request for the bridge repair on the City’s budget hearing agenda the following month and to let them know when the meeting will be so they they can attend. He fails to notify re the meeting date but later explains that he suggested two different budget numbers - $350,000 and $500,000 that was received by the City as information. June 2018 The City approves the amount of $254,438 for the Orr Street Bridge in the Capital Improvement Plan for the fiscal year 2018-2019. This is the same amount that had been approved in 2015. November 8, 2018 Ann Kelly and Susan Sher meet with Tim Eriksen, Rick Seanor and other community members and staff. Tim promises that due to its deplorable condition, the bridge will be refurbished and the decision as to whether to allow vehicles will be put on hold. Eriksen and Seanor also pledge to prepare an RFP for the bridge renovations that will go before the City Council at its January 16, 2019 meeting. They foresee that contract work should be assigned by June and construction begin August 2019. January 16, 2019 The bridge RFP is not on the Council agenda and no further word is received from Eriksen. Susan Sher has a telephone conversation with City Manager Sangiacomo who apologizes for staff’s lack of communication and action. Sher also emails Eriksen to express disappointment regarding the excessive delays. February 1, 2019 Eriksen responds saying the Department’s work load is heavy and promises to get the RFP out in the next two weeks. March 28, 2019 Having received no further response from Eriksen (except a phone message on February 25, 2019 promising that the RFP would go out “this week”), Susan Sher emails Sage Sangiacomo asking for help in getting some response from the City. Page 406 of 625 5 April 17, 2019 Eriksen notifies Susan and Ann that that same evening, the City Council will review the Capital Improvement Plan. He explains that the Project Reserve Fund has $254,438 for the bridge project and he will request another $150,000 from Measure Y funds. He also promises that the project will focus on fixing the deck and not deal with his desire to open the bridge to vehicles. He adds that LACO Associates, a local engineering firm has a proposal enabling him to finish the plans. May 18, 2019 Susan and Ann meet with Eriksen. He shows them design plans for the bridge renovation with which they are pleased. Eriksen promises to present these plans to the City Council at its June 7, 2019 meeting and that he will put on hold the issue of the turnaround. Early August 2019 The bridge renovation is not on the June 7, 2019 Council agenda. Sher and Kelly hear nothing further. Increasingly despairing, but trying to infuse some humor into this frustrating situation, they send a postcard to Eriksen, Sangiocomo, then Mayor Mulheren and some members of the City Council with photos and a mock quiz about why there has been no action. August 12, 2019 Then Mayor Mulheren emails Sher and Kelly explaining her understanding that the LACO engineers are currently very busy but they will be able to share their design for the bridge in the next week. The plans do not get completed in that time frame nor at any other time and there is no further word from Mayor Mulheren. February 19, 2020 Hearing nothing further from any City staff or council member, Sher and Kelly attend a City Council meeting to speak during the public comment period about the stagnation of the bridge project. Before the meeting starts, they see Eriksen who is there for another purpose. He hurriedly tells them that the bridge refurbishment is on hold indefinitely because the LACO engineers are too busy and have abandoned the project. Mid-June 2020 At the request of Deputy City Manager Shannon Riley who Sher had contacted for assistance, Eriksen telephones Sher. He informs her that he has “great news” - - that the City is applying for a community block grant for the bridge project. In response to Page 407 of 625 6 Sher’s question, he explains, however, that these monies will not be for the long-awaited refurbishment of the bridge, but instead, for a traffic study to determine the feasibility of allowing vehicle traffic on the bridge and the need for a turnaround. June 18, 2020 The City of Ukiah holds budget hearings for its “Five Year Capital Improvement Plan”. After lengthy research, Sher and Kelly are able to obtain online information regarding the budgeted projects of the Public Works Department adopted by the City Council. The Orr Street Bridge is described as being “In Progress” with a timeline of 2019 to 2023 but no funding is allotted for the 2020/2021fiscal year. For the years 2021/2022 and 2022/2023, $140,000 and $150,000, respectively for the project is designated as from Measure Y and “CDBG Funding Opportunity” (presumably the grant for the traffic study for which the City had applied). For the year 2022/2023, $254,439 is designated as being from “New Revenues”. To date, there has been no further communication between City staff and members of the WNA. The bridge continues to deteriorate. Page 408 of 625 From: Chris Dewey Sent: Thu, 25 Jan 2018 22:13:23 +0000 To: Susan Sher Subject: RE: Orr Street Bridge Susan, Sorry in my delay in getting back to you( yes I feel that the closing of the bridge has not negatively impacted traffic on Ford Street or in the neighborhood. In fact, I/d comment that traffic now flows better, using the bridge on Orchard, rather than cutting through the neighborhood to get across the town. I also cannot think of any circumstances where we have utilized the bridge for an emergency response. I would comment that a park is a great idea( but I do worry that because of the bridge design and trees and other growth in the area; the bridge area can be an area that attracts illegal camping and other illegal activities. Anything we can do to increase regular use will detract from illegal activity. Thanks so much for checking with me, Chris Chris Dewey Chief of Police Ukiah Police Department 300 Seminary Ave., Ukiah, CA 95482 D (707) 463-6245 C (707) 272-4091 F (707) 462-6068 cdewey@cityofukiah.com www.ukiahpolice.com From: Susan Sher [mailto:ssher@pacific.net] Sent: Monday, January 22, 2018 2:40 PM To: Chris Dewey Page 409 of 625 Cc: Ann Kelly Subject: Orr Street Bridge Greetings Chief Dewey, We have been in contact periodically throughout the years concerning issues in the Wagenseller Neighborhood. I am writing you now to get your feedback on a specific issue. Some members of the Wagenseller Neighborhood Association will be speaking to the Ukiah City Council on February 7 regarding the condition of the Orr Street Bridge. As you are probably aware, the bridge has become an eyesore, another source of blight and a magnet for drug deals, homeless encapments and other undesirable activity in our neighborhood. We will be asking the Council to use funds that had been set aside years ago to spruce up the bridge. We feel strongly that if the bridge looked more welcoming as a place to walk, bicycle or sit by the creek, less illicit activity would take place in that area. Approximately 7 years ago, the bridge was closed to vehicle traffic but if necessary, open to emergency vehicles. Doing so has made a remarkable difference in our neighborhood; prior to the closing of the bridge, cars and trucks came barreling through our neighborhood, creating a significant safety hazard. To my knowledge, no emergency vehicle has ever needed to use the bridge since traffic has been diverted to the Orchard Avenue extension and no traffic problems have occurred. I mention that because we are relying on the continued closure of the bridge to vehicle traffic in order to enhance the bridge as a pedestrian and bicycle path. We foresee a more attractive pedestrian and bicycle path on the bridge as a "pocket park". As you know, despite years of requests, the neighborhood still has no park. And such a bridge/path would provide a stopping place at the end of the trail along the proposed Orr Creek Greenway. Can you verify that continued closure of the Orr Street Bridge to vehicle traffic for the past 7 years or so has posed no traffic or safety hazards? Thanks very much for your time and attention. Most sincerely, Susan Sher (707) 272-7917 Or -- Susan Sher Mediation Services 7 Ukiah, CA 7 (707) 463-1196 7 www.mediate.com/SSher Page 410 of 625 Page 411 of 625 Page 412 of 625 Page 413 of 625 Page 414 of 625 Page 415 of 625 4/14/2022 City of Ukiah Public Works Department 300 Seminary Avenue Ukiah, CA 95482 Re: Letter of Support for Wagenseller Neighborhood Orr Street Pedestrian & Bicycle Bridge Dear City of Ukiah Public Works, Walk & Bike Mendocino is pleased to support the Wagenseller Neighborhood’s plea to transition the Orr Street bridge into a bicycle and pedestrian bridge. This proposed project in the Wagenseller Neighborhood of Ukiah has been the subject of numerous community meetings over 12 years.The current state of the bridge is a magnet for drug dealing, trash dumping and encampments. Addressing this hazard is incredibly critical to the public safety of this residential neighborhood. Revitalizing the Orr Street bridge will create a safe and comfortable non-motorized facility for pedestrian and bicycle travel. The Wagenseller Neighborhood’s visual character will also be greatly enhanced by this improvement. By providing enhanced non-motorized travel alternatives, this project will show a commitment to the Complete Streets vision. It will create a more walkable community and provide active transportation and public health benefits for both younger and older adults, and will result in much needed operational, mobility, and safety improvements in this neglected neighborhood. I am pleased to offer my strong support for this project. Sincerely, Sonja Burgal Walk & Bike Mendocino sburgal@ncoinc.org Page 416 of 625 1 Daniel Kehrer From:Daniel Kehrer Sent:Tuesday, March 29, 2022 8:24 PM To:Tim Eriksen (InTouch); Jason Benson; Orrstreetbridge@cityofukiah.com Subject:FW: Orr Street Bridge Attachments:Wagenseller Neighborhood Meeting Goals, March 2018, Miles Gordon.docx; Re Orr Street Bridge from Chris Dewey.pdf; Orr St Bridge refurbishment plans July'19.pdf FYI. From Wagenseller Community Member Susan Sher. Talk to you soon. Daniel Kehrer (He/Him) PE QSD/QSP Project Manager North America Design Discipline Lead – Highways, Roads, & Rail GHD Proudly employee owned | ghd.com Physical Office Address – 943 Reserve Drive, Roseville CA 95678 USA Effective immediately, please use our new PO Box for all US Postal Service mail. Office Mailing Address – PO Box 1407, Roseville, CA 95678 USA D +1 916 918 0614 O +1 916 782 8688 E daniel.kehrer@ghd.com The Power of Commitment Connect Please consider our environment before printing this email -----Original Message----- From: Susan Sher <ssher@pacific.net> Sent: Monday, March 28, 2022 6:04 PM To: Daniel Kehrer <daniel.kehrer@GHD.com> Cc: Orrstreetbridge@cityofukiah.com Subject: Orr Street Bridge [You don't often get email from ssher@pacific.net. Learn why this is important at http://aka.ms/LearnAboutSenderIdentification.] Dear Daniel, Thank you for taking the time to speak with me today about the upcoming community meeting regarding the Orr Street Bridge. I attach here a few documents that might provide some helpful information. They are: - Results from a community needs survey done by Miles Gordon of Kitchen Table Consulting in March 2018 who was paid by the City to discuss Wagenseller Neighborhood concerns. Section 3 of the report discusses neighbors' preferences regarding the Orr Street Bridge. My understanding was that virtually every household on Orr Street, Clara Avenue, Ford Street and Joseph Street was contacted. Page 417 of 625 2 - emails between then Ukiah Police Chief Chris Dewey and me in January 2018 regarding the Chief's views on closing the bridge to vehicle traffic and the possible need for use of the bridge by emergency vehicles. - architectural (or engineering plans?) for "Rehabiliation of the Orr St Bridge" issued by the engineering firm LACO in July 2019 at the request of the City of Ukiah Public Works Department. A neighbor and I were informed by PW Director, Tim Eriksen in February 2020 that LACO engineers got too busy to finalize these plans and had abandoned the project. Please do not hesitate to contact me with any questions or concerns. I look forward to the April 23 community meeting. Sincerely. Susan Sher 707-272-7917 -- This email has been checked for viruses by AVG. https://aus01.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.avg.com%2F&data=04%7C01%7Cdanie l.kehrer%40GHD.com%7Cf9252e3177bd473471c508da11201594%7C5e4e864c3b824180a5155c8fb718fff8%7C0%7C0 %7C637841128144452589%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1ha WwiLCJXVCI6Mn0%3D%7C2000&sdata=V9bJiRdeELsuICx4MHLSOOTyB2OeC0iBC75VeOA2ydw%3D&reser ved=0 Page 418 of 625 1 Daniel Kehrer From:Sonja Burgal <sburgal@ncoinc.org> Sent:Thursday, April 14, 2022 2:49 PM To:Daniel Kehrer Subject:Ukiah, CA: Wagenseller Orr Street Pedestrian and Bicycle Bridge Letter of Support Attachments:Wagenseller Orr St Bridge LOS.docx DearDaniel, InregardstoanupdateoftheUkiah,CAOrrStBridge,IwasgivenyouremailaddressasacontactforGHD, theconsultantsfortheproject.PleaseseeattachedforWalk&BikeMendocino'sletterofsupportfor theWagensellerOrrStreetPedestrianandBicycleBridgeforyourrecords. Thankyou. Peace, SonjaBurgal FieldCoordinator Walk&BikeMendocino From:SonjaBurgal Sent:Thursday,April14,20221:11PM To:Orrstreetbridge@cityofukiah.com<Orrstreetbridge@cityofukiah.com> Subject:WagensellerOrrStreetPedestrianandBicycleBridge Greetings, PleaseseeattachedforWalk&BikeMendocino'sletterofsupportfortheWagensellerOrrStreetPedestrian andBicycleBridge. Thankyou. Peace, SonjaBurgal You don't often get email from sburgal@ncoinc.org. Learn why this is important Page 419 of 625 1 Daniel Kehrer From:Jason Benson <jbenson@cityofukiah.com> Sent:Thursday, April 14, 2022 4:10 PM To:Orrstreetbridge Subject:FW: Orr Street Bridge Study Kickoff Meeting Forrecords. Jason Benson, PE Public Works – Senior Engineer C: (707)510-5485 From:ShannonRiley Sent:Thursday,April14,20223:37PM To:MariRodin<mrodin@cityofukiah.com>;JasonBenson<jbenson@cityofukiah.com> Cc:CraigSchlatter<cschlatter@cityofukiah.com>;TimEriksen<teriksen@cityofukiah.com>;JosefinaDuenas <jduenas@cityofukiah.com> Subject:Re:OrrStreetBridgeStudyKickoffMeeting HiMari, I'mgladsomanypeoplearepassionateaboutthisproject!Thisissensitiveforanumberofreasons,andwefully recognizethatit'sawkwardtobeaskingforinputfrompeoplewhohavebeendiligentlyprovidinginputforovera decade...butit'spartoftheCDBGprocess. Here'sasummary/explanationofthenotificationsthusfar: Mailing:TheprogramweusetogeneratemailinglabelsiscalledParcelQuest,anditusesAssessor'sOfficeinfobasedon propertyowners.It'snotaperfectsystem,asthereisaboutasixͲmonthlaginupdates.Forexample,MoMulheren boughtahomeintheneighborhoodafewmonthsago,andthesystemstilldoesn'tshowherasapropertyowner.She didn'treceiveaflyer...andnotedthatshehashadotherproblemswithmaildeliveryaswell.Also,ingeneral,mailis takinglongerandislessreliable.Theimagebelowshowstheareathatwasmailedto. Flyers/SocialMedia:GHDhasdonesomesocialmediaandhungflyersaroundtown.InadditiontoHomeDepotand otherbusinessesinthatneighborhood,wealsorequestedthatflyersbepostedat:Schat’sBakery&Café,Ukiah BrewingCompany,OcoTime,Mama’sCafé,Stan’sMapleCafé,VillaDelMar,Patrona,LeftCoastSeafood,Cultivo,Black OakCoffee–furthernorthonStateStreet,towardtheprojectarea,SlamDunkPizza–furthernorthonStateStreet, towardtheprojectarea. PhoneNumber:You'rerightͲͲthenumberontheflyeristheCity'sgeneralnumber.Wedidn'tcatchthatuntilitwastoo late;however,beforetheyweredelivered,weinformedthereceptionistandKristineͲͲmostlikelytoanswergeneral phonecallsͲͲhowtoroutethem.Andluckily,therearealternativecontactmethods. ContactingGHD:WeacknowledgethatsomepeoplewanttocontactGHDdirectly.GHDwillberepresentedatthe communityworkshopandwillbeforwardedallcorrespondence.However,pertheCityCouncilmemberhandbook, Page 420 of 625 2 CouncilmembersshouldnotcontactcontractorsdirectlyandshouldinsteadworkthroughCityStaff.Thesameistrue forthepublic.AsI'msureyouunderstand,theCityisGHD'sclient,anditcanbeconfusinganddisruptiveiftheyare receivingdirectionfrompeopleotherthantheirclient.AllemailssenttothecustomizedemailaddressgotoGHDas wellasCityStaff. HappytodiscussfurtherifyouhaveadditionalquestionsͲͲ Thanks, Shannon The700footradiusisthis: ShannonRiley DeputyCityManager CityofUkiah 300SeminaryAvenue Page 421 of 625 3 Ukiah,California95482 w:(707)467Ͳ5793 From:MariRodin Sent:Thursday,April14,20221:29PM To:JasonBenson Cc:CraigSchlatter;TimEriksen;ShannonRiley;JosefinaDuenas Subject:Re:OrrStreetBridgeStudyKickoffMeeting HiAll, YesterdayIcontactedaresidentofClaraStreettomakesureshereceivedtheinvitationforthecommunitymeeting. Here’sthefeedbackIreceived: Yes,IdidandsodidsomeofmyneighborsfurthereastonClaraeven thoughyousaidonlythosewithin700feetofthebridge wouldgetone.ButotherstreetsintheneighborhoodlikeNorton andMasondidnotgetone.AndIhaven'tseenanyflierspostedaround townaspromised.AndnonoticesintheUDJorothermedia.Maybesocial media(Ihaven'tchecked)? Also,Inoticedthattheonlycontactemailandphonenumbers listedwereCityofUkiahandnotGHD.Ithinkmanypeoplewouldbemore comfortablecontactingtheconsultantratherthantheCity. Canwepleasesetupatimetodiscussthis?Ormaybeyoucanremedythesuggestionsasap?Thatwouldinclude: 1.)Perhapsexpandingthenumberofresidencesthatreceivetheflyereventhoughweareclosetothedateofthe event. 2.)Gettingthewordoutaboutthepublicinputmeetingonsocialmediaplatforms,theUDJ,andonflyerspostedaround theneighborhood(laminated?). 3.)AddingaGHDcontactpersontotheflyer.ApparentlythenumberprovidedfortheCityisacentralnumberthat wouldmakeitverydifficultforanyonetoprovideinputoraskquestions.Evenifsomeonecallingthatnumberdidreach ahumanbeing,it’sunlikelytheywouldknowanythingabouthisproject. Thanksinadvanceforyourpromptattentiontothismatter, Mari OnFeb22,2022,at12:08PM,JasonBenson<jbenson@cityofukiah.com>wrote: CouncilmemberRodin– Sorryforthedelayinresponse.TherecentprojectcorrespondenceIhadwithGHDtheywereworking onworkingwiththesurveyorcrewonsitetheweekofFebruary7th.Thisworkslowedthemdownonthe originalprojectscheduleandtohavetheCommunityMeeting#1onMarch12th. Page 422 of 625 1 Daniel Kehrer From:Susan Sher <ssher@pacific.net> Sent:Tuesday, April 19, 2022 7:42 PM To:Daniel Kehrer Subject:Re: Orr Street Bridge project HiDaniel, IwantedtoletyouknowwhatmaybeobviousbutmaynothavebeenconsideredbytheCity. I'mthinkingthatmostpeoplewholiveintheWagensellerneighborhoodwhowanttoattendthemeetingonthe23rd willbewalkingtothesite.Sincethemeetingwillbeheldonthenorthsideofthebridge,thatmeansneighborswillneed towalkacrossthebridgeandclimboveroraroundthebarricadetheCityconstructedonthenorthside.Thatwillserve asavividexampleofthedangerthebridgecontinuestoposebutmaybenotwhattheCityhasinmindforacommunity meeting.SoperhapswhoeverwillbetherefromGHDand/ortheCityofUkiahcanmeetwithfolksonthesouthendof thebridgeoratleastonthesouthsideofthebarricade. Also,asyoumayknow,April23isthedayafterEarthDayandthereisalotgoingonintheCitythatdayandweekͲend thatmayeffecthowmanypeopleshowuptothecommunitymeeting. Thanksalot, SusanSher On4/18/20229:41AM,DanielKehrerwrote: Hi Susan, There is no need to apologize. This is a part of my job, and I enjoy doing what I do. We just need to keep all public input on the record and use the proper channels (when available) to ensure we are in conformance with the Public Agency Code of Conduct. We have both your and Sonja's comments on-file and will take these documents/input into account. Take care, Daniel Kehrer (He/Him) PE QSD/QSP Project Manager North America Design Discipline Lead - Highways, Roads, & Rail GHD Proudly employee owned | ghd.com Physical Office Address - 943 Reserve Drive, Roseville CA 95678 USA Effective immediately, please use our new PO Box for all US Postal Service mail. Office Mailing Address - PO Box 1407, Roseville, CA 95678 USA D +1 916 918 0614 O +1 916 782 8688 E daniel.kehrer@ghd.com The Power of Commitment Page 423 of 625 2 Connect Please consider our environment before printing this email -----Original Message----- From: Susan Sher <ssher@pacific.net> Sent: Friday, April 15, 2022 11:37 AM To: Daniel Kehrer <daniel.kehrer@GHD.com> Subject: Orr Street Bridge project [You don't often get email from ssher@pacific.net. Learn why this is important at http://aka.ms/LearnAboutSenderIdentification.] Hi Daniel, I wanted to touch base with you about the email provided for Ukiah residents to comment on the project. I must confess, I did not have much confidence that comments would be received or monitored so I suggested to one person to send her comment directly to you. I understand you directed her to send her comment to the website address found on the notice. I had tried to cc an email I had sent to you to the email referenced on that link a few weeks ago and it was not yet working at the time but I tried again recently and it did not bounce back to me. I hope the City will in good faith, keep a record of comments sent to that address. I apologize for any confusion I caused. Thanks very much, Susan Sher -- This email has been checked for viruses by AVG. https://aus01.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.avg.com %2F&data=04%7C01%7Cdaniel.kehrer%40GHD.com%7Ccae0fb0bd5764d5681df08da1f0e eb0d%7C5e4e864c3b824180a5155c8fb718fff8%7C0%7C0%7C637856446241533351%7CUnknow n%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6M n0%3D%7C3000&sdata=piG5gkKpiEwkkNQJ6f9VYpMdZZ7ch7S9gObfc9n0i20%3D&res erved=0 CONFIDENTIALITY NOTICE: This email, including any attachments, is confidential and may be privileged. If you are not the intended recipient please notify the sender immediately, and please delete it; you should not copy it or use it for any purpose or disclose its contents to any other person. GHD and its affiliates reserve the right to monitor and modify all email communications through their networks. ͲͲ Susan Sher Mediation Services Mailing Address: 705 N. State Street, Box 227, Ukiah, CA 95482 Tel. (707) 463-1196 Page 424 of 625 1 Daniel Kehrer From:Judy Luria <judya@pacific.net> Sent:Tuesday, April 26, 2022 2:08 PM To:Orrstreetbridge@cityofukiah.com Cc:Susan Sher Subject:Orr Street bridge Follow Up Flag:Follow up Flag Status:Flagged [You don't often get email from judya@pacific.net. Learn why this is important at http://aka.ms/LearnAboutSenderIdentification.] Hello City of Ukiah, Please develop the Orr Street Bridge for our community and not for our motor vehicles. It is in disgraceful condition and could become a place of beauty and show folks in the neighborhood and beyond that we care about the future of our neighborhoods and our earth. More of us need to get out of our cars and onto our feet or bicycles. We don’t need to develop this bridge into a motor vehicle speedway, there’s already enough of that here! We need to put our money where our mouth is and honor the agreement previously made, to refurbish the Orr Street Bridge for bicycle and pedestrian use. thank you, Judy Luria, member of Climate Action Mendocino 806 W Mill St Ukiah Page 425 of 625 1 Daniel Kehrer From:Luca Szabo <l.szabo818@gmail.com> Sent:Wednesday, April 27, 2022 3:35 PM To:orrstreetbridge@cityofukiah.com Subject:Concerns regarding Orr Street Bridge renovations Follow Up Flag:Follow up Flag Status:Flagged Hi, I am a resident on Clara Avenue, just around the corner from the Orr Street Bridge, for which, I understand, there are renovations being planned. In this email I am expressing the collective concern and preference of my entire household, which includes me, my mother, and father. Please plan to limit your renovations to include access only to bikes and pedestrians, and NO vehicles. Following are the reasons for this preference: 1. As it is, there are already too many cars on our road, and there are too many cars driving too fast, above the speed limit, every single day. My neighbors and I have had a chronic heightened concern and anxiety about the potential of vehicle-caused injury to our animals and children, and allowing vehicle access over the Orr Street Bridge would only exacerbate this issue. I have seen my two cats almost been run over a number of times by drivers going too fast and looking at their smart phones instead of the road. Far too many times have I nearly been ran over myself while out walking my dog, who is in his senior years now and is unable to run. I have to throw my arms out and yell at drivers in order to get their attention. People simply do not pay attention and are always in a rush when they drive. If there were more access ways and roads for more cars, this issue would only worsen. Do not allow vehicle access over the Orr Street Bridge if you care about the health and safety of our neighborhood and its residents; it is bad enough as it is. Too many of my neighbors have suffered walking out their front doors only to see their cat lying dead in the street from a car that ran them over, their bodies mangled and obliterated, a member of their family, lost, all because of some mindless driver who gets a kick out of going 15 miles above the speed limit. It’s horrible. Don’t let the families here have to suffer that. 2. As you know, there has been a long history of issues in our neighborhood of non-residents living in their cars and RVs who have been cause of nuisance, harassment, property vandalization, and drug dealings. It took far too long for Hamilton Street to be made a no-parking zone and there are still loud and suspicious characters roaming around, including a man who drives his obnoxiously loud pick-up truck almost every night, as late as 2 or 3am, who never fails to wake me and my neighbors up. Allowing vehicles over the Orr Street Bridge would only perpetuate this issue even further, with allowing the people who don’t live here to have more ground to roam on to make their drug dealing (or whatever the hell they’re doing) drives every 20 minutes, going too fast on the road and disturbing the peace of the neighborhood. We shouldn’t have to suffer harassment from methed-out maniacs more than they already have. We’re in constant anxiety that the drug dealings will reach the youth that live here. We shouldn’t have to worry about that. Teen drug abuse and addiction already is, and has, for a long time, been a huge issue in this county. Do not contribute to it. 3. To answer your question of “How do we facilitate fire trucks, garbage trucks, and other essential services?” It seems you guys have been doing fine in the garbage truck realm. Residents aren’t worried about their trash getting picked up, we’re worried about nuisance and safety hazards. If there are less vehicle-access roads, then there will be less speed limit-disobeying drivers, and less non-residents harassing us, both of which are cause for hazards that those essential services exist to take care… so, if there is less vehicle- access, then there will be less hazards, and thus there will be less of a need for fire trucks, ambulances, etc. So, if you make the bridge vehicle-friendly, you’d only be creating the issues that you’re worried will arise. Thank you for taking the time to read this and for seriously considering the reasons presented, and thank you in advance for making our neighborhood more safe and happy by renovating the bridge to being bike and pedestrian- friendly and not allowing vehicles to pass over. To let me know that you have received and read this email, please send me a receipt. You don't often get email from l.szabo818@gmail.com. Learn why this is important Page 426 of 625 2 Thank you, Luca Szabo Page 427 of 625 1 Daniel Kehrer From:James Willburn <wylackie@aol.com> Sent:Wednesday, April 27, 2022 4:24 PM To:Orrstreetbridge@cityofukiah.com Subject:Orr street bridge Follow Up Flag:Follow up Flag Status:Flagged TowhomitmayconcernIJamesWillburnhavelivedat725OrrStreetfor30+years.IhaveSeenthebridgeopenthen thebridgeclosedthenreͲopenedandclosedagainandthat’swherewe’reatnow.WhatIhavenoticedwhenthebridge isclosedwehavepeoplehangingaroundthebridgeandcausingtroubleandwhenthebridgeisopenwehavetraffic thatgoesthroughnotalotbutthatkeepsthepeopleawayfromthebridgeandwedon’thavethisshortofaproblem. AlsoIamconcernedwithallthebuildinggoingonaroundhereWeneedmoreaccessandIworryalsoaboutfiresinthe creekweneedaccessforthefiredepartment.soformefromsomeonewholivesonOrrStreetandknowswhatgoeson aroundheredailyIwouldliketoseeabridgeforvehicletrafficandpedestrians!RespectfullyJamesWillburn SentfromtheallnewAOLappforiOS You don't often get email from wylackie@aol.com. Learn why this is important Page 428 of 625 1 Daniel Kehrer From:L Kirkpatrick <brightstarrysky@icloud.com> Sent:Monday, May 2, 2022 5:06 PM To:orrstreetbridge@cityofukiah.com Subject:Orr Street Bridge Follow Up Flag:Follow up Flag Status:Flagged [You don't often get email from brightstarrysky@icloud.com. Learn why this is important at http://aka.ms/LearnAboutSenderIdentification.] Hello, In thinking about the options for the Orr Street bridge, it occurs to me that there are many more individuals living in the area, and traffic would worsen considerably if we open that bridge to vehicular traffic. On the other hand, the area also has a shortage of places to recreate and experience the benefits of walking- either to stores, or just for pleasure. I hope the City will finally listen to the neighborhood and maintain the bridge for walkers and bicyclists only. Thank you. Leslie Kirkpatrick Ukiah Sent from my iPhone Page 429 of 625 1 Daniel Kehrer From:Pinky Kushner <pinkkushner@gmail.com> Sent:Tuesday, May 3, 2022 9:15 AM To:Daniel Kehrer Subject:Ukiah project-Orr Street Bridge Follow Up Flag:Follow up Flag Status:Flagged GreetingsMr.Kehrer, IunderstandthatyouarethepointpersonforthecommunitymeetingthatwasheldattheOrrStreetBridgeon Saturday,April23.AttachedisaletterthatIwroteaboutthebridgeandsubmittedtotheCityafewdaysafterthe meeting.TheCityseemedabitconfusedaboutwhyIhadsubmittedcommentssinceIdidn’tattendthemeeting.Ido trustthatthereisstilltimetosubmitcomments,sinceasfarasIknownodeadlineforcommentswasposted. Pleaseacknowledgereceiptofthisemailandpleaseconfirmthatmysubmittedcommentswillgointothehopperwith othercommentsyoureceivedonsite. Thankyou. Sincerely, PinkyKushner 504NOakSt.,Apt#4 Ukiah,CA.95482 510459Ͳ8289mobile You don't often get email from pinkkushner@gmail.com. Learn why this is important Page 430 of 625 1 Daniel Kehrer From:Susan Sher <ssher@pacific.net> Sent:Monday, April 25, 2022 8:46 PM To:Orrstreetbridge@cityofukiah.com Subject:Orr Street Bridge Attachments:Chronology of events re Orr Street Bridge.docx Follow Up Flag:Follow up Flag Status:Flagged Please see attached chronology of events from August 2008 through June 2020 regarding attempts of the Wagenseller Neighborhood to get the bridge refurbished. This may be useful information for those not familiar with the long history. Please note that every factual allegation contained in the chronology is supported by documentation that can be furnished upon request. Thank you, Susan Sher -- This email has been checked for viruses by AVG. https://aus01.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.avg.com%2F&data=05%7C01%7Cdanie l.kehrer%40ghd.com%7C982b107afd6f49b2b4ee08da27375a8a%7C5e4e864c3b824180a5155c8fb718fff8%7C0%7C0% 7C637865416233557964%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haW wiLCJXVCI6Mn0%3D%7C2000%7C%7C%7C&sdata=cTLo0LqHaeYnqL0BFVfNJyMlwdgxdQO8IXUY%2FzLX%2B PI%3D&reserved=0 Page 431 of 625 1 Daniel Kehrer From:James Willburn <wylackie50@hotmail.com> Sent:Thursday, April 28, 2022 11:36 AM To:Orrstreetbridge@cityofukiah.com Subject:Orr street bridge Follow Up Flag:Follow up Flag Status:Flagged [You don't often get email from wylackie50@hotmail.com. Learn why this is important at http://aka.ms/LearnAboutSenderIdentification.] To who it may concern I James Willburn live at 725 Orr St. Ukiah Ca. I for one would like to see the bridge open to traffic. I have lived here 30+ years I have seen the bridge open close and then re-open and close again and that’s where we’re we are at now. What I have noticed when the bridge closes we have all kinds of trouble with people up and down the street hanging around on the bridge and then when the bridge opens and we have traffic they do not wanna hang around the bridge anymore because of the traffic which is not much and it is a better neighborhood I am worried about access in and out of my place with all the building go on a round here we need more access and also the danger of fire in the creeks. PS there is a rail trail just up the street on Brush St.and Ford Street. I am speaking for my self who lives on Orr Street and knows what goes on around here! Respectively James Willburn Sent from my iPhone Sent from my iPhone Page 432 of 625 Created on Type Threads Comment Up Votes Down VoteEmail Postcode Landing PaBrowser Device TypCountry Region City Sentiment 4/5/2022 15:39 Vehicle Comment Vehicle Comment-1 I am concerned that in an emergency vehicles would not be able to leave the neighborhood. I would like to see the bridge reopened to vehicle traffic. Additionally the new apartment complexes are causing a significant amount of calls for Public Safety Resources and additional access would benefit those residents.0 0 themoyouk 95482 https://lrsp.Chrome Desktop United StatVirginia Lynchburg NEGATIVE 4/18/2022 18:40 Bicycle Comment Bicycle Comment-1 Bicycles should be encouraged to help reduce the cities carbon footprint.2 0 https://lrsp.Firefox Desktop United StatCalifornia Ukiah NEUTRAL 4/18/2022 18:41 Pedestrian Comment Pedestrian Comment -1 It would be best to encourage the use of a foot path thru the area. 0 0 https://lrsp.Firefox Desktop United StatCalifornia Ukiah NEGATIVE 4/18/2022 18:44 Vehicle Comment Vehicle Comment-2 I think it would be very BAD to encourage more car traffic thru that area. There is no need, That seems clear as it has been closed for many years. Orchard aAve can carry the traffic.0 0 https://lrsp.Firefox Desktop United StatCalifornia Ukiah NEGATIVE 4/18/2022 18:47 General Comment General Comment-2 Keep the cars out of that area. Please. That neighborhood would be worsened by more cars flying thru there. 0 0 https://lrsp.Firefox Desktop United StatCalifornia Ukiah NEGATIVE 4/27/2022 20:28 Vehicle Comment Vehicle Comment-1-child I agree with this idea. Vehicle access for emergency vehicles is absolutely necessary.0 0 queenpars 95482 https://lrsp.Chrome MoMobile United StatCalifornia Pacoima 4/27/2022 20:33 General Comment General Comment-3 Increased pedestrian, bike and vehicle traffic, including use for emergency vehicles is important for the area. With apartments and homes right by the creek, access for all is necessary. It promotes healthy living and safety for those who life along the road. Homeless, lawless, and other behaviors will also be discouraged with access made possible for all.0 0 queenpars 95482 https://lrsp.Chrome MoMobile United StatCalifornia Pacoima 4/27/2022 20:40 Vehicle Comment Vehicle Comment-3 A one lane bridge would slow traffic down. Other safety measures such as speed humps and bulb-outs on the corners would minimize vehicle impacts while allowing access for the neighborhood. There could also be signage stating residents or local traffic only. Orchard Avenue carries the bulk of the traffic there would not be a need for short cutters to use this street it would be used by residents of the Wagenseller neighborhood. 1 0 https://lrsp.Mobile Saf Mobile United StatCalifornia Page 433 of 625 Page 434 of 625 Page 435 of 625 Page 436 of 625 Page 437 of 625 Page 438 of 625 Page 439 of 625 Page 440 of 625 Page 441 of 625 Page 442 of 625 Page 443 of 625 Page 444 of 625 Page 445 of 625 Page 446 of 625 Page 447 of 625 Page 448 of 625 Page 449 of 625 Page 450 of 625 Page 451 of 625 Page 452 of 625 Page 453 of 625 Page 454 of 625 GHD | CITY OF UKIAH | 12571956 | Orr Street Bridge & Corridor Study 21 This document is in draft form. The contents, including any opinions, conclusions or recommendations contained in, or which may be implied from, this draft document must not be relied upon. GHD reserves the right, at any time, without notice, to modify or retract any part or all of the draft document. To the maximum extent permitted by law, GHD disclaims any responsibility or liability arising from or in connection with this draft document. Appendix B Workshop #2 Memorandum Page 455 of 625 O Orr Street Bridge and Corridor Study COMMUNITY WORKSHOP August 23, 2022 5:30 pm - 8 pm OOOOOOOOOOOOO Page 456 of 625 Project Background and Study Components The Orr Street Bridge and Corridor Feasibility Study was initiated to look at various options, alignments, and typical cross sections for replacements of the Orr Street Bridge and upgrade the local roadway to a complete street design including multi-modal accommodations, travel lanes, parking and improved access for City emergency and maintenance services. Complete street designs will provide improved walkability, bike friendliness and access across the creek within the local community. Improvements such as sidewalks, curbs, gutter, public parking lane, widened travelled way, traffic calming measures (including speed bumps and/or bulb outs), additional lighting, and connectivity with existing and planned City road and trail networks will be evaluated in the proposed design alternatives: 1. Alternative 1: Corridor Improvements with Two-Lane Bridge 2. Alternative 2: Corridor Improvements with Single-Lane Bridge 3. Alternative 3: Corridor Improvements with Bike, Pedestrian and ERV Access Bridge Design alternative 1 shows corridor improvements with a two-lane bridge as seen on Figure 1: Alternative 1. The improvements include sidewalk improvements, ADA curb ramps, 8-ft wide street parking, traffic calming device/speed humps, connection to existing trail and roadway widening and reconstruction. The two-lane bridge consist of sidewalks, bike lanes, and two vehicular travel lanes. Design alternative 2 shows corridor improvements with a single-lane bridge as seen on Figure 2: Alternative 2. The improvements include sidewalk improvements, ADA curb ramps, 8-ft wide street parking, connection to existing trail and roadway widening and reconstruction. The single-lane bridge consist of sidewalks, bike lanes, and single vehicular travel lane. Design alternative 3 shows corridor improvements with a bike, pedestrian, Emergency Response Vehicles (ERV) access bridge as seen on Figure 3: Alternative 3. The corridor improvements include sidewalk improvements, 8-ft wide street parking, two turn arounds(cul-de-sac) at the north end and south end of the bridge, connection to existing trail and roadway widening and reconstruction. Page 457 of 625 Figure 1: Alternative 1 Page 458 of 625 Page 459 of 625 Figure 2: Alternative 2 Page 460 of 625 Page 461 of 625 Figure 3: Alternative 3 Page 462 of 625 Page 463 of 625 Public Meeting Notifications The project team implemented a robust notification plan to spread the word about the community workshop/meeting. Notification mailers were sent to community members who live within a 700 foot radius of the project by mail to (240+ individual property owners and residents were sent a direct mailer). The City of Ukiah also posted the meeting notice to the City’s website and directed the project team to post fliers around the City on poster boards and other public locations to encourage additional attendance. A social pinpoint website developed by the project team was created to allow residents to review draft materials, receive notifications, and post comments for additional access for input and comment for those who may not be able to attend the meeting in- person and the link to this site was printed on every mailer and flier that was sent during the notification period as-well. Meeting Venue and Attendees The public meeting was held on August 23, 2022 (Tuesday) at the Ukiah Valley Conference Center from 5:30 pm to 8:00 pm. More than 30 people showed up for the public meeting during the two a half hour period (redacted sign-in sheet provided in the appendix of this summary, it should be noted that not all attendees felt comfortable putting their information down and were present to hear the City’s vision). Majority of the attendees were 40+ of age and were residents of the Wagenseller neighborhood; in addition to representatives of the nearby Orthodox church, residents of the adjacent Brush Meadow Apartments presented critical arguments about their vision for the future Orr Street. City Staff from Public Works and City Manager’s office were also in attendance to review the project alternatives and to speak with the community members who visited the workshop. Meeting Format The purpose of this public meeting was to showcase three potential design alternatives for the replacement of the current bridge over Orrs Creek. Two stations were set up with all three design alternatives along with an exhibit description for each alternative. The public was able to view all three alternatives, ask questions, voice opinions, and provide comments. Based on the public’s responses and City of Ukiah’s determination on “recommended” improvements, GHD is tasked to make a final design recommendation for this project to City Council by the end of 2022. Every attendee was requested to optionally mark their presence on the sign in sheet (not everyone felt comfortable). After verbal exchange of opinion, everyone in attendance was asked to write down their comments on a comment card and put them in the comment box stationed at a table near the Page 464 of 625 front of the room. The feedback collected in the virtual workshop is represented in this summary through various graphics and comments submitted. The project team received more than 15+ responses during the meeting, a summary is provided in the next section of, actual comments are included in the appendix of this report. Feedback / Comment Summary Below is a numerical analysis of the feedback received from the community on the type of structure that is desired. In addition to the structure type discussions, the community also highlighted these additional concerns: 1. On alternative 3 majority liked the pedestrian, bike and ERV access, but were against the turnarounds (cul-de-sac) on the south and north end of the bridge. 2. Having an alternative similar to alternative 3, but removing cul-de-sac on north end and replacing cul-de-sac on the south end with a T-turnaround or Hammerhead. 3. Keeping existing church structures and walnut tree. 4. Having 10ft lanes and bike lanes the entire length of the road. 5. Implement City of Ukiah Climate Emergency Resolution in design for alternative transportation. 6. Information on the pros and cons of each alternative. 5% 11% 68% 16%Alternative 1 Alternative 2 Alternative 3 Other Page 465 of 625 7. Provide access to FEMA Hydraulics report. 8. Additional lighting along the Orr Street, especially near the creek. 9. Measures to reduce the speed of vehicles such as speed bumps on Orr and Ford Streets. 10. ADA and walkability compliance for the elderly and mobility challenged residents who live nearby. 11. Emergency services should not take Orr Street to arrive at the hospital, they should continue with current routes. 12. Children play on Orr Street and additional traffic is a safety concern in a narrow roadway. On the following page are the digital scans of public’s physically submitted comments during the public meeting. 13. Project Team should have provided an option of the bridge with No Emergency Access to reduce cost. 14. A “No Bridge” option should have been considered. Restore the creek to natural state and fix the street, leave as a dead-end. Appendices 1. (Redacted information) Sign in sheets for 8/23/2022 meeting 2. (Redacted information) Comment Cards from 8/23/2022 meeting 3. Comments from social pinpoint webpage and City Email 4. Photos of the event taken by the project team during the meeting Note: Personal information of all the attendees have been redacted to respect privacy. Page 466 of 625 Page 467 of 625 Page 468 of 625 Page 469 of 625 Page 470 of 625 Page 471 of 625 Page 472 of 625 Page 473 of 625 Page 474 of 625 Page 475 of 625 Page 476 of 625 Page 477 of 625 Page 478 of 625 Page 479 of 625 Page 480 of 625 Page 481 of 625 Page 482 of 625 1 Daniel Kehrer From:Spring Starback <spring.starback@gmail.com> Sent:Thursday, July 21, 2022 2:24 PM To:orrstreetbridge@cityofukiah.com Subject:opinion Follow Up Flag:Follow up Flag Status:Completed IliveonMyronSTREETandtravelbyorrstreetoftenandhavewalkedoverthebridge,Ibelieveconvertingthepresent bridgetoabicycle/pedestrianbridgewouldbeautifythatareaandwouldbebetterthanoneplacedattheendofMyron PLACEwherepedestriansandbicycleswouldbepassingacongestedareaandnotinthethemeofbeautificationand peace. Youdon'toftengetemailfromspring.starback@gmail.com.Learnwhythisisimportant Page 483 of 625 1 Daniel Kehrer From:Michelle Irace <mirace@cityofukiah.com> Sent:Thursday, July 28, 2022 10:48 AM To:'ab@mcn.org' Cc:Development; Orrstreetbridge; Jason Benson; Tim Eriksen (InTouch) Subject:RE: Water Quality Issue HiAnna, Thankyouforyouremail.FormattersrelatedtotheOrrCreekBridgeCorridorstudy,youcancontactthePublicWorks Department.IhaveCcdtheDirector(TimEriksen)andtheSeniorEngineer(JasonBenson),whoalsoreceivetheemails senttotheorrstreetbridgeemailyouincluded.Theymayalsohaveinformationrelatedtotheerosionissues.Asfaras theadjacentdevelopmentisconcerned,theappropriatecontactistheCountyofMendocino,asthedevelopmentisin theirjurisdiction.Youmaycontactthembyemailingpbs@mendocinocounty.orgorbycalling(707)234Ͳ6650.Water qualityanderosionissuesmayalsobereportedtotheWaterBoardwhoisresponsibleforthepermittingyoumention below.Theircontactinfoandcomplaintformmaybefoundonlinehere https://www.waterboards.ca.gov/northcoast/about_us/contact_us/ Regards, MichelleIrace,PlanningManager DepartmentofCommunityDevelopment 300SeminaryAvenue,Ukiah,CA95482 www.cityofukiah.com/communityͲdevelopment (707)463Ͳ6203 From:AnnaBirkás<ab@mcn.org> Sent:Wednesday,July27,20226:54PM To:Orrstreetbridge<Orrstreetbridge@cityofukiah.com> Cc:CraigSchlatter<cschlatter@cityofukiah.com>;IsabelleGrieve<Igrieve@cityofukiah.com>;JesseDavis <jdavis@cityofukiah.com>;JimRobbins<jrobbins@cityofukiah.com>;MatthewKeizer<mkeizer@cityofukiah.com>; MichelleIrace<mirace@cityofukiah.com>;StevenOropeza<soropeza@cityofukiah.onmicrosoft.com> Subject:WaterQualityIssue [EXTERNALEMAIL]DONOTCLICKlinksorattachmentsunlessyourecognizethesenderandknowthecontentissafe. Hello, IjustsubmittedalettertoyouregardingtheOrrStreetBridge.WhenIwalkedthetrailloopalongOrrCreektotake photosoftheproject,Iwasremindedthatthecompanythatdidthehousingdevelopmenthadpushedsoilintothe creeklastyearandneverdidtheirerosioncontrolwork.Thebanksarebareandpasttheirnaturalangelofrepose.It wouldbeagoodideaiftheCitymadesurethecompanyhasplanstodotheerosioncontrolworkrequiredbythe Youdon'toftengetemailfrommirace@cityofukiah.com.Learnwhythisisimportant Page 484 of 625 2 NCRWQCBandimplementsitbeforeOctober15th.ThelocationisnexttotheOrchardStreetbridge.Ihavephotos below.Ihavebeenwatchingandwaitinghopingtheywouldtakecareofitbutitisseeminglikeithasbeenforgotten. Thankyou, Anna Page 485 of 625 3 Page 486 of 625 4 Page 487 of 625 1 Daniel Kehrer From:Jason Benson <jbenson@cityofukiah.com> Sent:Wednesday, August 17, 2022 3:58 PM To:Mary.Mathis@constructconnect.com Cc:Orrstreetbridge Subject:RE: Orr Street Bridge and Transportation Corridor HiMary, Thankyoufortheinquiry.TheCityhaspursuedandsuccessfullyacquiredaCommunityDevelopmentBlockGrant (CDBG)foranindependentengineeringstudy/evaluationtodeterminethebestapproachtoreconstructingacrossing andenhancetheOrrStreetCorridor.TheCitythenissuedacompetitiverequestforproposalstocompletetheStudyas outlinedintheCDBG.GHDInc.wastheselectedfirmbasedontheapplicationsreceived.Thisprojectisonly funded/scopedforthefeasibilitystudyandsomepreliminarydesigns.Weplanoncompletingthestudybytheendof 2022.EnvironmentalDocumentation,FinalDesigns,PropertyAcquisitions,andConstructionphaseshavenotbeen funded,butcanvaryfromtwototwelveyearsafterthecompletionofthestudy. Wewillkeepyouposted. Thankyou, JasonBenson Jason Benson, PE Public Works – Senior Engineer 300 Seminary Ave., Ukiah, CA 95482 E: jbenson@cityofukiah.com P: (707)463-6284 From:MaryMathis<Mary.Mathis@constructconnect.com> Sent:Thursday,August11,20222:29PM To:Orrstreetbridge@cityofukiah.com Subject:OrrStreetBridgeandTransportationCorridor Goodafternoon, CanyoutellmewhichConsultantwasselectedtofortheOrrStreetBridgeandTransportationCorridorStudy?Canyou alsotellmewhichDesignTeamwasselectedandwhenconstructionisanticipatedtobegin? Thankyousomuchasalwaysforyourverygeneroustimeandhelp! Sincerely, Youdon'toftengetemailfrommary.mathis@constructconnect.com.Learnwhythisisimportant Page 488 of 625 2 Mary Mathis Senior Content Public Reporter tel: 770.209.3816 Ifyou'dlikeresourcesonhowCOVIDͲ19isimpactingtheindustryinyourregion,pleasecheckoutConstructConnect’s ResponsetoCOVIDͲ19. 5274008 CONFIDENTIALITYNOTICE:Thisemail,includinganyattachments,isconfidentialandmaybeprivileged.Ifyouarenot theintendedrecipientpleasenotifythesenderimmediately,andpleasedeleteit;youshouldnotcopyitoruseitforany purposeordiscloseitscontentstoanyotherperson.GHDanditsaffiliatesreservetherighttomonitorandmodifyall emailcommunicationsthroughtheirnetworks. You're receiving this message because you're a member of the Orrstreetbridge group from City of Ukiah. To take part in this conversation, reply all to this message. View group files | Leave group | Learn more about Microsoft 365 Groups Page 489 of 625 1 Daniel Kehrer From:Thoth Howe <thothhowe@gmail.com> Sent:Tuesday, August 23, 2022 6:12 PM To:orrstreetbridge@cityofukiah.com Subject:No more traffic please Attachments:LocalRecord2CAA8E88B99B_album_local_cache.MP4 [Youdon'toftengetemailfromthothhowe@gmail.com.Learnwhythisisimportantat https://aka.ms/LearnAboutSenderIdentification] Iliveat625JosephStreetwithmywifeandfourkids.Ourliveswillbedirectlyeffectedbyyourdecision.Thisisavideo ofaunassureddriverrammingintotwoofourvehiclesinthemiddleofthenight.Andguesswhatunassureddriver insurancedoesnotcoverifyournotinthecar.There’salreadynotenoughroomfortwocarstopasseachother.Please thisisourneighborhood.Ifinditoffensivethatpeoplefeeltheywantashortcutthroughourneighborhood.It’sa neighborhoodwherefamilieslivenotyourthoroughway. SentfrommyiPhone Page 490 of 625 1 Daniel Kehrer From:Porter Dinehart <porter.dinehart@gmail.com> Sent:Tuesday, August 23, 2022 6:53 PM To:Orrstreetbridge@cityofukiah.com Subject:The 3 Choices [You don't often get email from porter.dinehart@gmail.com. Learn why this is important at https://aka.ms/LearnAboutSenderIdentification ] To Whom it May Concern, I feel not only disheartened but also unheard by what was brought forward by these “consultants”. during the April gathering held at the Orr Street Bridge. I spent more then 2 hours trying to get them to listen to me but they were more interested in pushing their idea of what should be done. I have been living in the Wagonseller neighborhood for more than 25 years. I’m a home owner and have no plans on leaving. I live on the corner of Ford and Joseph, very close to Orr Street. I have experienced the bridge being both a walking and driving bridge. Believe me, opening the bridge back up to vehicle traffic again would be detrimental and disastrous to this neighborhood. During the meeting in April there was a large consensus to keeping the bridge only as a walking bridge. It seems obvious that the consultants did not take our opinions into consideration. I am totally opposed to any options of vehicles ever crossing that bridge again. I wish I could be in attendance at the meeting tonight but unfortunately I have contracted Covid and I’m very sick at home. If anyone has any questions, please feel free to contact me. I can be reached at (707) 272-1339. With much concern, Porter Dinehart Page 491 of 625 1 Daniel Kehrer From:Pinky Kushner <pinkkushner@gmail.com> Sent:Thursday, August 25, 2022 11:32 AM To:Orrstreetbridge@cityofukiah.com Subject:Orr Street Bridge information please. Thanks. HiDaniel•, IfyourecalllastnightIaskedwhatwasmeantbythebelowitemonyourinformationboardfor#3: If private property is not acquired for cul de sac s,streets violate zoning and fire codes. YoutoldmetolookupCityCodeSection8072andD103.4.Ifoundthecitycode,butcouldnotfindtheD103.4.Can youhelpmeout? Thanks, Pinky •Incidentally,Ididnotseeyournamebadge,ifyouhadone.IthoughtyournamewasBrentGibbons?LastnightIheard otherscallingyou‘Daniel’?p 8072 §8072MAXIMUMLENGTHANDRADIUSOFCULͲDEͲSACSTREETS ThemaximumlengthofaculͲdeͲsacstreetshallbethreehundredfeet(300’),exceptingthataculͲdeͲsacstreetofupto fourhundredfeet(400’)inlengthmaybepermitted,providedithasafrontageofnomorethanfourteen(14)lots.The minimumradiusoftheturnaroundattheendoftheculͲdeͲsacstreetshallbefortyfeet(40’)atthepropertyline.(Ord. 533,§4.13,adopted1958) IamhavingmoredifficultyinfindingcodeD103.4.BelowiswhatIfound.Surelythisisnotwhattheinformationwas referringto.Pleasehelpmeouthere. D 103.4 Section 103.4.2 shall be amended to read as fol- lows: Page 492 of 625 2 Expiration of Plan Review. A permit application for any proposed work shall be deemed to have been abandoned one (1) year after the date of filing, unless such application has been pursued in good faith as determined by the Building Official. The applicant must request an extension in writ- ing, and demonstrate justifiable cause. The Build- ing Official may grant one or more extensions in time, for periods of not more than 180 days each. Each extension requires payment of a fee estab- lished by the Board of Supervisors. Section 103.4.4 shall be amended to read as fol- lows: Fee Refunds. 1. The Building Official may authorize the refunding of any fee paid hereunder which was erroneously paid or collected. 2. The Building Official may authorize the refunding of not more than 80 percent of the permit fee paid when no work had been done under a permit issued in accordance with this code provided that the request for refund is made by written application by the original permittee not later than one year after the date of issuance of the permit. 3. The Building Official may authorize the refunding of not more than 80 percent of the plan review fee paid when an application for a permit for which a plan review fee has been paid is with- drawn or canceled before any plan reviewing is done. 4. The Building Official shall not authorize the refunding of the plan review fee paid except upon written application filed by the original per- mittee no later than one year after the date of fee payment. Page 493 of 625 1 Daniel Kehrer From:Pinky Kushner <pinkkushner@gmail.com> Sent:Monday, August 29, 2022 10:26 AM To:Orrstreetbridge@cityofukiah.com; Kristine Lawler Subject:Where can I find the document about the Orr Street Bridge? Greetings, IwenttothemeetinglastweekabouttheOrrStreetBridge.TherewereTWOandonlytwocopiesofadocumentabout theOrrStreetBridge.WherecanIfindthatdocumentonline?Ididnothavetheopportunitytoreadthisdocumentat themeeting—eitherthedocumentswereinuseorIwasengagedinlookingatthestoryboards.Iwastoldthedocument wasonline.Whereisitonline? Thankyou, PinkyKushner 510459Ͳ8289mobile Page 494 of 625 1 Daniel Kehrer From:Crispin B. Hollinshead <cbhollinshead@bigriverlines.com> Sent:Wednesday, July 27, 2022 4:56 PM To:Orrstreetbridge@cityofukiah.com Subject:comments on the Orr Street bridge ToWhomItMayConcern, IwanttogoonrecordwithmypreferencethattheOrrStreetbridgeberebuiltasapedestrian/bikeonlybridge,not includingvehiculartraffic.Thiswillbemuchcheapertoconstruct,causelessadverseenvironmentalimpacttoinstall, andisinaccordwithmostofthepubliccommentsthathavebeenmadeuptothispoint.Theadverseneighborhood impactofhavingthroughtrafficshouldnotbeignored.Thefactthatthisbridgehasbeenclosedtovehiclesforovera decadedestroysanymerittotheargumentthathavingitopenisnecessaryforemergencyvehicles.Aswemoveto decarbonizeoureconomy,inaccordwiththerecentlypassedClimateEmergencyResolution,designingamorewalkable Ukiahisimperative. Sincerely, Crispin B. Hollinshead 960 Dominican Way Ukiah, CA 95482 707-468-8675 Gratitude, Love, and Global Awakening May All Beings Awaken From The Illusion Of Separation May You Awaken With This Breath Youdon'toftengetemailfromcbhollinshead@bigriverlines.com.Learnwhythisisimportant Page 495 of 625 1 Daniel Kehrer From:Anna Birkas <ba@mcn.org> Sent:Wednesday, July 27, 2022 2:15 PM To:Orrstreetbridge@cityofukiah.com Cc:Susan Sher Subject:Orr Street Bridge Pedestrian and Bike Trail Follow Up Flag:Follow up Flag Status:Flagged HelloCityofUkiahTrailsTeam, IamexcitedaboutthepotentialfortheOrrStreetBridgetoberehabilitatedasapedestrianandbiketrail.Ihavelivedin theWagonsellerneighborhoodsince2012,andIusethebridgeinitsexisting,dilapidatedstateregularly.Iremember theWagonsellerneighborhood'seventfromnearlytenyearsagowhenwepaintedwatershedpicturesandhungthem onthebridgetocelebrateitsclosuretotrafficanditsnewlifeasapedestriantrail.Theremnantsofafewofthese paintingsarestillhere. Ithasbeensadthatthebridgeexperiencedsuchdisrepair,butitremainsavitaltrailinourcommunity.Duringthe pandemic,overthepastthreeyears,Ihaveruntheloopfromthatgoesacrossthebridge,downthenewpermeable pavementtrailnexttotheapartments,acrosstheOrchardStreetbridge,andbackuptheothersideofOrrCreekonthe grassyareaalongthecreekbehindtheapartments.Thisshadylooprepresentstheonlyneighborhoodtrailinnatureand allowsusallto“getoutintothewild.”Ialsoappreciatethenewbikepath,butitislikeadesertcomparedtothis wonderfulloopwithnaturalriparianvegetationandflowingwatermostmonthsoutoftheyear(althoughIdogreatly appreciatethecitizeneffortstopopulatethebiketrailwithnativespeciesandsoundart—itwillgrowbeautifultoo). Thisripariancorridorandexistingtrailsareunderappreciated,undermaintained,andunderdeveloped.Thoseofusthat livehereuseandrelyonthemforoursanity.Wealsoparticipateintheircare,bothincommunityprojectslikethe watershedpaintingprojectmentionedabove,aswellasparticipatinginthePacOuttrashcleanupofourcreeks spearheadedbyPacificOutfitters.Wecareaboutourcreeksandourcreektrails.Ialsopersonallycareaboutthe homelesspeoplethatrelyontheseplacesfortheirhomes. Havingtrailsthatareonlyforpedestriansandcyclistsispartofwhatmakestheareaspecial.Asimilartrailintersection thatIappreciateiswherethebiketrailgoesneartheGraceHudsonMuseum.Inthislocationtherearethreedifferent pointswherepedestrianscanaccessthetrail:atthemuseum,andoneitherstreettothenorthandsouth.Having pedestrianaccesspointslikethis,withoutvehicles,iswhatmakesthisareafeelrich.Anotherimportantpartofthistrail isofcoursethewetlanddevelopedbyGraceHudsonandtheoldtrees. ThetrailloopattheOrrStreetBridgealongOrrCreekhasthissamerichnessinbothaccesspointsandnaturaldiversity ofstreamhabitatandoldtrees.Havingcarscrossthatbridgewoulddiminishthatwealth.Whenwedevelopedthe watershedpaintingswealsohadinstalledabenchonthebridge.Sincethesignsthatsaythebridgeisclosed,thisis mostlyinhabitedbyhomelesspeoplemorewillingtobreakrules,butwhenmychildwasfivewewouldsithereunder thewillowtree,bringoursnacks,andhewouldlookdownattheflowingwater,throwleavesintoit,learnaboutphysics andhydrodynamics,etc.Atrafficbridgewouldnotallowthiswonderandlearningbychildrenenjoyingthisrichbridge spot.Therearemanycarbridgedinthecity,andveryfewpedestrianonlybridges.Theyareanimportantfeaturefor learningandourenjoyment.Iwouldliketorequestaddingacouplemorebenchestothisbridgeforchildrentositon, paint,eatsnacks,andplay. Youdon'toftengetemailfromba@mcn.org.Learnwhythisisimportant Page 496 of 625 2 ItismydreamthatthistrailloopinthewagonsellerneighborhoodwilleventuallyconnectwithLowGapPark.Indeed, mostofthetrailisalreadyinplace,andsometimesIdowalkorrideitasis,buttodosoIhavetogoallthewaydownto Scottstreetandleavethecreek.ItwouldbesonicetobeabletocontinuewalkingorbikingalongOrrCreek.Ihopethat asyouplanthisbridgeprojectyouareconsideringtheintegrationofthisexistingtrailloopwiththerestofthetrail systemsinUkiah.IhavecreatedtwomapsbelowthatshowthetrailsystembetweentheOrrBridgeandLowGapPark. OnthemapbelowGreenrepresentsexistingtrailssegments.Yellowrepresentstrailsegmentsonexistingroadsorallies thatarepedestrianfriendlyandworktoconnectthetrailpastplaceswhereeasementswouldbedifficulttoachieve, andthetinyorangesegmentrepresentstheonepropertyoverwhichitwouldbeveryhelpfultoacquireaneasement. ThisiswheretheConservationFundcurrentlyhastheirbusiness.Ihopethatasaconservationorganizationtheymight besupportiveofthisproject. Asthemapshows,theOrrCreekTrailhassomeexcitingoptions.Therearetwoalliesbetweenstatestreetandthebike path.Oneofthesealliesalreadyhasartprojectspoppingup.Theyarelowtraffic,alreadyprimarilyusedbypedestrians. Mightweworkwithlocalartistsandlandownerstoadmurals,sculptures,andcreativeartsandembracethemaspartof theOrrCreektrailsystem?TheareabetweentheOrrCreekBridgeandthebikepathnearthesoundgardencurrently hasstreetaccesswithoutasidewalkonBushRoad.Thisareawouldbebestservedbyeitherasidewalk,orpossiblya trailthroughtheexistingChurchparkinglot.Theyareacommunitybasedorganization,mighttheysupportthiseffort? Iseeincrediblepotentialtoincreasepedestrianandbicycleaccess.Pleasedonotbringcarsback,IliveonJosephStreet andthiswouldchangeourstreetfrombeingalowtrafficstreetinwhichIcanplaysoccerorcatchwithmykids,toa streetunsafeforchildrenaspeoplerushthroughtogetfrompointAtoPointZ. PleaseshowmehowyouareintegratingtheOrrBridgeandassociatedtrailloopwiththerestofthetrailsystemsin UkiahandLowGapPark. Thankyou, AnnaBirkás 617JosephStreet Ukiah,CA95482 Page 497 of 625 3 Page 498 of 625 4 Page 499 of 625 1 Daniel Kehrer From:Jen Dyer <jdyer@theriverukiah.com> Sent:Tuesday, August 30, 2022 7:45 PM To:Orrstreetbridge@cityofukiah.com Cc:Mike (hubby) Dyer Subject:Orr Street Bridge meetings etc... ToWhomitMayConcern, Myhusband,MikeDyerandmyselfarethepastorsofTheRiverUkiahChurchwhichislocatedonthecornerofOrrSt. andBrushSt.WeattendedthelastcommunitymeetingonAugust23rdandtooursurprisesawallthreeprojectswill affectourpropertyinsomeway.Wewerenotnotifiedofthemeetingonthe23rd,butthankfullysomeoneinthe communitytoldusaboutit. Wewouldliketorequesttobeinformedoffuturecommunitymeetingsandcitycouncilmeetingssincethisimpactsour propertyspecifically.Thisissoveryimportanttothefutureofourchurchandourfutureplansaswehavebeenactively developing,renovatingandenhancingthepropertysincewepurchaseditin2021. Sincerely, ͲͲ Jen Dyer The River Ukiah P.O. Box 862 | Ukiah, CA 95482 jdyer@theriverukiah.com www.theriverukiah.com Youdon'toftengetemailfromjdyer@theriverukiah.com.Learnwhythisisimportant Page 500 of 625 Created on Type Threads Comment Up Votes Down Vote 4/5/2022 15:39 Vehicle Comment Vehicle Comment- 1 I am concerned that in an emergency vehicles would not be able to leave the neighborhood. I would like to see the bridge reopened to vehicle traffic. Additionally the new apartment complexes are causing a significant amount of calls for Public Safety Resources and additional access would benefit those residents.1 2 4/18/2022 18:40 Bicycle Comment Bicycle Comment- Bicycles should be encouraged to help reduce the cities carbon footprint.4 0 4/18/2022 18:41 Pedestrian Comment n It would be best to encourage the use of a foot path thru the area.2 0 4/18/2022 18:44 Vehicle Comment Vehicle Comment- 2 I think it would be very BAD to encourage more car traffic thru that area. There is no need, That seems clear as it has been closed for many years. Orchard aAve can carry the traffic.2 1 4/18/2022 18:47 General Comment General Comment- Keep the cars out of that area. Please. That neighborhood would be worsened by more cars flying thru there.2 1 4/27/2022 20:28 Vehicle Comment Vehicle Comment- I agree with this idea. Vehicle access for emergency vehicles is absolutely necessary.0 0 4/27/2022 20:33 General Comment General Comment- 3 Increased pedestrian, bike and vehicle traffic, including use for emergency vehicles is important for the area. With apartments and homes right by the creek, access for all is necessary. It promotes healthy living and safety for those who life along the road. Homeless, lawless, and other behaviors will also be discouraged with access made possible for all.00 4/27/2022 20:40 Vehicle Comment Vehicle Comment- 3 A one lane bridge would slow traffic down. Other safety measures such as speed humps and bulb-outs on the corners would minimize vehicle impacts while allowing access for the neighborhood. There could also be signage stating residents or local traffic only. Orchard Avenue carries the bulk of the traffic there would not be a need for short cutters to use this street it would be used by residents of the Wagenseller neighborhood.4 2 5/19/2022 8:15 General Comment General Comment- 2-child I am a neighbor, my backyard gives me a perfect view of the bridge. I feel like if this was done correctly it could be open to cars and heres 1 reason why. As it stands on a daily there are 20-30 homeless people who frequent this bridge. The lack of traffic in this area causes a large problem, its a great place to get High. I am woken up from a sleep at least once a week if not more from People Yelling, and by having light traffic in the area this issue stops.11 5/19/2022 8:21 General Comment General Comment- 4 I live Here And i can see all the happenings from my home office. There are drug deals, lots of drug use and many sleepless nights do to the drug induced screams of the homeless. this road needs to be reopened to cars mainly because by having even light traffic it remedies this issue. Also having another rout for first responders could be the difference between life and death. when the Bridge was open to traffic in the past the above issue didn't exist. I would love to see this re open.10 5/19/2022 8:36 General Comment General Comment- 3-child By opening this up like Waugh LN, with a speed bump on either or stop signs, this eliminate lots of the lawless behaviors that occur on the bridge. The only reason this is a great place to do all the lawless things is there is no traffic and very little foot traffic. As it stands this is a pedestrian and Bike route and though-out my years of watching the decay of the area i think that if you don't build a bridge for both People and cars you would be doing the area a huge disservice.11 7/26/2022 10:18 General Comment General Comment- 3-child Prior to 2010 when the bridge was closed to vehicles, there was A LOT of vehicle traffic over the bridge that filled into this all ready congested surrounding neighborhood, creating a trafffic and environmental problem. During this time of a climate crisis, we should not be catering to the needs of motor vehicles, but instead create more opportunties for walking and biking. Roads with vehicles do not keep homeless encampments away. Just look at the endless encampments under the Orchard Ave Ext.0 1 7/26/2022 10:29 Vehicle Comment Vehicle Comment- 2-child Agree with comment below. By the time this refurbishment is done, it will be 15 years since any car traffic went across the bridge. The vehicles, including garbage trucks have managed fine using other routes. Why all of a sudden is there any need for this to be a vehicle route?0 0 7/26/2022 10:46 Vehicle Comment Vehicle Comment- 1-child Emergency vehicles need fast routes like the Orchard Avenue Extension, not a narrow foot bridge crossing onto a street that is not much wider than an alleyway. Before 2010, there was an endless stream of vehicles going through this fragile neighborhood. Since then, there have been 150 new apartment units built. That much more traffic on and around the bridge would be unmanagable.0 0 7/27/2022 13:13 General Comment General Comment- 5 This neighborhood was used as a freeway many years ago when the bridge allowed vehicles. We desperately need a foot/bicycle path, not more roads to cater to the needs of drivers. Since then, about 150 more housing units have been built so vehicle traffic is likely to be terrible. There are other better options for vehicles (including ER vehicles) that have worked fine for the past 12 years. And roads with vehicles do not prevent homeless encampments!20 8/22/2022 17:36 General Comment Comment- 5-child People living on "" South Orr Lane use cars to get to their houses. Would they be allowed to use cars to get to their houses? Also, would garbage trucks have access?0 0 8/23/2022 11:50 General Comment General Comment- Opening the bridge to cars to keep the area free from "People Yelling" is a 1950's concept that died in the 1990's. We are now 2022. Ukiah needs to embrace pedestrians and discourage cars and trucks.1 1 8/23/2022 11:52 Pedestrian Comment Pedestrian This bridge deserves to be pedestrian only.00 Page 501 of 625 Page 502 of 625 Page 503 of 625 Page 504 of 625 Page 505 of 625 Page 506 of 625 Page 507 of 625 Page 508 of 625 Page 509 of 625 Page 510 of 625 GHD | CITY OF UKIAH | 12571956 | Orr Street Bridge & Corridor Study 22 This document is in draft form. The contents, including any opinions, conclusions or recommendations contained in, or which may be implied from, this draft document must not be relied upon. GHD reserves the right, at any time, without notice, to modify or retract any part or all of the draft document. To the maximum extent permitted by law, GHD disclaims any responsibility or liability arising from or in connection with this draft document. Appendix C Preliminary Environmental Overview Memorandum Page 511 of 625 Memorandum The Power of Commitment 12571956 1 March 16, 2023 To Tim Eriksen and Jason Benson, City of Ukiah Copy to Rosanna Southern, Matt Kennedy (GHD) From Nicole Greenberg and Brian Bacciarini Tel (707)-523-1010 Subject Preliminary Environmental Overview Orr Street Bridge and Transportation Corridor Study Project no. 12571956 1. Introduction The City of Ukiah is evaluating three (3) proposed bridge improvement design alternatives for the Orr Street Bridge and surrounding corridor from Ford Street to the south and Bru sh Street to the north. This memorandum provides a preliminary overview of environmental considerations associated with the proposed design alternatives, which are intended to provide improved walkability, bike friendliness, and access along the Orr Street corridor and across Orrs Creek. The three (3) proposed bridge improvement design alternatives at the Orr Street Bridge are as follows: – Design Alternative 1: Two-Lane Vehicular Bridge – Allows two (2) lanes for vehicular traffic, bicycle, and pedestrian access along the Orr Street Bridge corridor. Approximately 12’ wide vehicular traffic lanes as well as 5’ wide pedestrian sidewalks and 4’ bicycle lanes bordering both the northbound and southbound vehicular lanes of Orr Street. – Design Alternative 2: Single-Lane Vehicular Bridge – Allows one (1) lane for vehicular traffic, bicycle, and pedestrian access along the Orr Street Bridge corridor. This alignment allows vehicles to cross the Orr Street Bridge with a single lane (vehicles take turns). Approximately 16’ wide vehicular traffic/bicycle lane and two (2) 5’ wide pedestrian sidewalks on both sides of the single-lane vehicle/bicycle lane. – Design Alternative 3: Bridge Open to Pedestrians, Bicycles, and Emergency Vehicles Only – Allows bicycles, pedestrians, and emergency vehicles (police, fire) only. This alignment proposes cul-de-sacs at both ends of Orr Street just before the Orr Street Bridge. Approximately 14’ wide bicycle and pedestrian access across the Orr Street Bridge. Corridor width varies by section based on site constraints and the following right-of-way widths and configurations are consistent across the three (3) proposed bridge improvement design alternatives. – The area along Orr Street near Ford Street would consist of a 4’ wide pedestrian sidewalk along the west side of Orr Street, a 12’ wide southbound lane, and a 10’ wide northbound lane. – Proposed alignments along Orr Street as you travel north and approach the Orr Street Bridge would consist of a 4’ wide pedestrian sidewalk and an 8’ wide parking lane along the west side of Orr Street, as well as a 12’ wide southbound lane, and a 12’ wide northbound lane. Please reference Appendix A: Project Plans for the three (3) proposed Orr Street bridge exhibit descriptions and plans depicting the bridge improvement design alternatives. Page 512 of 625 12571956 2 2. Environmental Considerations The environmental considerations evaluated below include a creek crossing and other potentially affected waterbodies, floodplain encroachment, existing land cover types, recorded occurrences of special-status plant and wildlife species, critical habitat, prime farmland, Williamson Act contracts, and the potential for contaminated soil or groundwater. Note that the environmental considerations presented in this section should be confirmed and, if warranted, evaluated in greater detail as Project planning and design progresses and more detailed information regarding right-of-way, footprint, and construction methods and timing becomes available. 2.1 Potentially Affected Waterbodies and Floodplain Encroachment The Project area includes Orrs Creek, which is classified as a freshwater forested/shrub wetland (USFWS NWI, 2023) and is a tributary to the Russian River. The Russian River is located approximately 0.04 miles east of the Project area and is situated along the east side of the Ukiah Valley. The Russian River captures flows from the tributaries draining the surrounding foothills and providing a vast system of open space and habitat for a wide range of flora and fauna in the Ukiah Valley. The Federal Emergency Management Agency’s (FEMA) National Flood Hazard Mapping Program maintains flood hazard and risk data to assist communities with floodplain management. Potentially affected waterbodies and the FEMA 100-year flood hazard zone is shown in Appendix B: Environmental Mapping. Each of the design alternatives involves construction within the FEMA Regulatory Floodway (Zone AE). The FEMA Regulatory Floodway refers to the channel and adjacent land areas that must be reserved in order to discharge the base flood without cumulatively increasing base flood elevations. Of the three (3) design alternatives, Design Alternative 3 would have the lowest potential to impact the Orrs Creek floodplain and aquatic resources as it is the narrowest bridge crossing proposed at Orrs Creek. Design Alternative 1 would have the highest potential for impacts as the proposed bridge width is the largest of the design alternatives and would likely have a greater impact and footprint in Orrs Creek. 2.2 Land Cover and Important Farmland Designated Important Farmland and Williamson Act Contracts along the Orr Street Bridge corridor are shown in Appendix B: Environmental Mapping. The National Land Cover Database is a cooperative Project developed by various federal agenc ies, including the U.S. Geological Survey (USGS), National Oceanic and Atmospheric Administration (NOAA), U.S. Fish and Wildlife Service (USFWS), and U.S. Department of Agriculture (USDA), that uses remote sensing to classify land cover and estimate percen t developed impervious surface and tree canopy cover. The California Department of Conservation (CDC), Division of Land Resource Protection tracks changes in California’s agricultural resources via the Farmland Mapping and Monitoring Program. For purposes of this evaluation, Important Farmland includes Prime Farmland, Unique Farmland, and Farmland of Statewide Importance. The Project area does not contain important farmland; the Project area contains both Urban and Build-Up Land and Grazing Land. The nearest farmland is Prime Farmland, which is located approximately 0.3 miles southeast of the Project area. As such, the three (3) proposed design alternatives are not anticipated to have an impact on important farmland resources. 2.3 Special-Status Species CDFW’s California Natural Diversity Database (CNDDB) Biogeographic Information and Observation System (BIOS) QuickView Tool and the U.S. Fish and Wildlife Service (USFWS) Information for Planning and Consultation (IPaC) database were reviewed to identify special-status plant and wildlife species with known occurrences in the Ukiah U.S. Geological Survey (USGS) 7.5-minute topographic quadrangle. The IPaC search identified four federally listed wildlife species and three federally listed plant species with potentia l to occur within the Project vicinity. The CNDDB one-quad search identified 16 wildlife and 12 plant species with known Page 513 of 625 12571956 3 occurrences in the Ukiah USGS 7.5-minute topographic quadrangle. Please see Table 2.1 below for a list of species identified in the databases searches. Orrs Creek likely contains habitat for steelhead (Oncorhynchus mykiss irideus; FT), Pacific lamprey (Entosphenus tridentatus; SSC) foothill yellow-legged frog (Rana boyli; SSC), red-bellied newt (Taricha rivularis; SSC) and western pond turtle (Emys marmorata; SSC). In addition, riparian areas associated with Orrs Creek likely provide habitat for some special status and other common bird species protected by the Migratory Bird Treaty Act (MBTA) and the Fish and Game Code (FGC). The design alternative with the greatest potential to impact special-status species is the alternative that would have the largest footprint within the channel, bank, and riparian area of Orrs Creek. Of the three (3) design alternatives, Design Alternative 1 is the largest bridge and would have the greatest potential to impact special- status species and their habitat within Orrs Creek. Design Alternative 2 has the second most potential to impact special-status species within Orrs Creek, and the Design Alternative 3 has the lowest potential to impact special-status species. Design Alternative 3 would also have the lowest cumulative impact to special-status species as restrictions on vehicular traffic would reduce the potential for inci dental injury or death of special status species associated with ongoing vehicle traffic, spills, and road runoff. Table 2.1 Special-Status Species Identified by the IPaC and CNDDB QuickView Tool for Ukiah USGS 7.5’ Quad Common Name Scientific Name Status Federal/State/CNPS Amphibians foothill yellow-legged frog - north coast DPS Rana boylii pop. 1 --/SSC/-- red-bellied newt Taricha rivularis --/SSC/-- Birds great egret Ardea alba --/SAL/-- great blue heron Ardea herodias --/SAL-- western snowy plover Charadrius nivosus nivosus FT/SSC/-- yellow-billed cuckoo Coccyzus americanus FT/SE/-- yellow-breasted chat Icteria virens --/SSC/-- Lewis woodpecker Melanerpes lewis --/SAL/-- osprey Pandion haliaetus --/WL/-- northern spotted owl Strix occidentalis caurina FT/ST/-- Fish Pacific lamprey Entosphenus tridentatus --/SSC/-- Russian River tule perch Hysterocarpus traskii pomo --/SSC/-- hardhead Mylopharodon conocephalus --/SSC/-- coho salmon - central California coast ESU Oncorhynchus kisutch pop. 4 FE/SE/-- steelhead - central California coast DPS Oncorhynchus mykiss irideus pop. 8 FT/--/-- chinook salmon - California coastal ESU Oncorhynchus tshawytscha pop. 17 FT/--/-- Insects monarch butterfly Danaus plexippus FC/--/-- Mammals Page 514 of 625 12571956 4 Common Name Scientific Name Status Federal/State/CNPS tule elk Cervus canadensis nannodes --/SAL/-- North American porcupine Erethizon dorsatum --/SAL/-- Reptiles western pond turtle Emys marmorata --/SSC/-- Plants Mendocino tarplant Hemizonia congesta ssp. calyculata --/--/4.3 Raiches manzanita Arctostaphylos stanfordiana ssp. raichei --/--/1B.1 California ladys-slipper Cypripedium californicum --/--/4.2 mountain ladys-slipper Cypripedium montanum --/--/4.2 stinkbells Fritillaria agrestis --/--/4.2 Purdys fritillary Fritillaria purdyi --/--/4.3 Burkes goldfields Lasthenia burkei FE/SE/1B.1 Contra Costa goldfields Lasthenia conjugens FE/--/1B.1 bristly leptosiphon Leptosiphon aureus --/--/4.2 broad-lobed leptosiphon Leptosiphon latisectus --/--/4.3 Bakers meadowfoam Limnanthes bakeri --/SR/1B.1 Bakers navarretia Navarretia leucocephala ssp. bakeri --/--/1B.1 Lobbs aquatic buttercup Ranunculus lobbii --/--/4.2 showy Indian clover Trifolium amoenum FE/--/1B.1 SOURCES: CNDDB, 2023; IPaC, 2023 KEY: Federal FE = Endangered under the Federal Endangered Species Act (FESA) FT = Listed as threatened under the FESA FP = Proposed for federal listing as threatened under the FESA S = Sensitive species State SE = Endangered under the California Endangered Species Act (CESA) ST = Listed as threatened under CESA SR = Listed as rare under CESA SC = Candidate for listing as threatened under CESA FP = Fully protected under the California Fish and Game Code SSC = CDFW Species of Special Concern WL = CDFW Watch List SAL = CDFW Special Animals List California Rare Plant Rank 1B.1 = CNPS Rare Plant Rank of 1B.1 is defined as rare, threatened, or endangered in California and elsewhere 1A = CNPS Rare Plant Rank of 1A is defined as plants presumed extirpated in California and either rare or extinct elsewhere 2B = plants rare, threatened, or endangered in California but more common elsewhere 4 = plants of limited distribution 0.1 - seriously threatened in California (over 80% of occurrences threatened/high degree and immediacy of threat) 0.2 - moderately threatened in California (20-80% of occurrences threatened/moderate degree of immediacy of threat) 0.3 – not very threatened in California (less than 20% of occurrences threatened/low degree of immediacy of threat) Page 515 of 625 12571956 5 2.4 Critical Habitat Critical habitat is managed by the USFWS and NMFS and is defined in the Federal Endangered Species Act as specific geographic areas that contain features essential to the conservation of federally endangered or threatened species that may require special management and protection. The USFWS IPaC database and NMFS Endangered Species Critical Habitat mapper for the West Coast Region were reviewed to identify any designated critical habitat within the Project area. The database searches listed above did not identify any designated critical habitat within the proposed Project area. The nearest critical habitat identified is t he mainstem of the Russian River, designated as critical habitat for federally threatened steelhead (Oncorhynchus mykiss) and Chinook salmon (Oncorhynchus tshawytscha). None of the three (3) design alternatives would have direct impacts on designated critical habitat, however, cumulative runoff from the Project area could have indirect impacts to critical habitat downstream. Design Alternative 3 would have the lowest indirect cumulative impact to critical habitat in the Russian River as restrictions on vehicular traffic would reduce the potential for incidental, spills, and road runoff associated with vehicular traffic. 2.5 Cultural Resources Cultural resources refer to archaeological sites and features of the built environment that have importance to the community, providing connections to pre-historic and historic peoples and events. Both the California Environmental Quality Act (CEQA) and the National Environmental Policy Act (NEPA) require lead agencies to determine if a Project would have a significant effect on historical, archaeological, and tribal cultural resources. Assembly Bill 52 (AB 52), the Native American Historic Resource Protection Act, sets forth a proactive approach intended to reduce the potential for delay and conflicts between Native American and development interests. Numerous archaeological and historical investigations have been completed within Mendocino County which have identified prehistoric sites, historic sites, and historic buildings/structures. Mendocino County has a long history of occupation and use by Native American tribes. Areas along rivers and creeks are particularly sensitive for cultural resources, and the Russian River, which is the main river body that feeds Orrs Creek, provided a rich and varied habitat for Native Americans who have occupied the area for over 6,000 years. The Project, which is located near the southern third of Mendocino County, was the home of the groups of Central Pomo. The presence of known archaeological and historical sites throughout the County and the proximity of the Project to the Russian River suggests that the area is sensitive for prehistoric and historic cultural resources. 2.6 Soil and Groundwater Contamination The California Department of Toxic Substances Control (DTSC) EnviroStor database and State Water Resources Control Board (SWRCB) GeoTracker database were reviewed to identify reported releases of hazardous materials and chemicals within 0.25 mile of the Project alignments and to assess the potential to encounter contaminated soil and/or groundwater during construction. Cases of reported soil and groundwater contamination are summarized in Table 2.2 and presented in Appendix B: Environmental Mapping. Based on the considerations discussed for each site in Table 2.2, the proposed design alternatives are not anticipated to encounter contaminated groundwater or soil during construction, however, additional field evaluations may be necessary to detect levels of contaminants, if any, prior to the construction of the Project. Page 516 of 625 12571956 6 Table 2.2 Open Soil and Groundwater Contamination Cases within 0.25 Mile of Project Map ID Name / Address Affected Media / Contaminant Notes Distance/ Direction Potential to Affect Soil and/or Groundwater along Project Alignments? 1 Orr Street Property (T10000011470) 190 Orr Street Ukiah, CA 95482 Soil and Groundwater: Benzene and diesel The site formerly contained a repair/machine shop, as well as two underground and two aboveground storage tanks. Phase I and Phase II site assessments in 2016 found diesel and motor oil impacts onsite. Remaining contaminants in soil are at low levels and localized around the vicinity of the former shop structure on the south side of the property. CASE CLOSED as of 6/17/2019. 345 feet northwest of the Project area. Unlikely, due to distance and low level of residual contamination localized to area around former shop structure. 2 Lightel’s Bull Plant (T0604593500) 195 Brush Street Ukiah, CA 95482 Aquifer used for drinking water supply: Benzene, diesel, ethylbenzene, gasoline, toluene, and xylene The site was used for bulk fuel storage and distribution from approximately 1929 until 1993. The site is currently occupied by a wood working shop and sale shop for wood and stone products. The site is underlain by primarily coarse-grained soils with interbedded layers of silt, sandy silt, and sandy clay. Site assessment and remediation activities have been ongoing since 1997 and include minor excavation in 1997; ongoing free product removal since 2007; and intermittent soil vapor extraction from 2007 to 2011. OPEN SITE as of 6/22/2017. 675 feet northwest of the Project area. Unlikely, due to distance and historical groundwater flow directions. 3 Ukiah Industrial, LTD. (T0604500235) 990 Orr Street Ukiah, CA 95482 Soil: Gasoline Lust cleanup site containing gasoline. Clean up began in 1994 and included monitoring, remediation, and site assessments. CASE CLOSED as of 3/10/1994. 850 feet north of the Project area. Unlikely, due to distance and prior completion of remedial action at the site. 4 Daniel Bros Steel and Machine WK (23350001) 160 Brush Street Ukiah, CA 95482 Affected media not identified: Minor releases of petroleum hydrocarbons (diesel, oil). Lust cleanup site. Daniel Bros. Steel and Machine Works fabricates steel structures, performs crane work, and machines metal parts. The company has operated at the site since the late 1950's. Site screening approved by EPA identified no evidence of any significant releases of contaminants requiring investigation and cleanup. NO ACTION 1000 feet northwest of the Project area. Unlikely, due to distance and prior investigations at site having not identified significant releases of contamination. Page 517 of 625 12571956 7 Map ID Name / Address Affected Media / Contaminant Notes Distance/ Direction Potential to Affect Soil and/or Groundwater along Project Alignments? REQUIRED AS OF 5/28/2008. 5 Redwood Tree Service Station (T0604500327) 859 State Street, North Ukiah, CA 95482 Aquifer used for drinking water supply, Soil: Benzene, Diesel, Gasoline, MTBE/TBA/Other fuel oxygenates, Toluene, waste oil/motor/hydrauli c/lubricating, xylene. Former service station, which began operation in the 1930's. Complex history of fuel storage. Multiple potential source areas, including USTs and ASTs. USTs removed in 2007 when the service station was shut down. Source identification is needed and the extent of contamination needs to be defined. OPEN SITE as of 6/22/2017. 1200 feet west of the Project area. Unlikely, due to distance and historical groundwater flow directions. SOURCES: California Department of Toxic Substances Control (DTSC), 2023. EnviroStor Available online: https://www.envirostor.dtsc.ca.gov/. Accessed on 3/3/2023. State Water Resources Control Board (SWRCB), 2023. GeoTracker. Available online: http://geotracker.waterboards.ca.gov/. Accessed on 3/3/2023. 2.7 CEQA and Permitting Considerations The anticipated level of CEQA review and anticipated resource permits and agency consultations that could be needed for the three (3) proposed bridge improvement design alternatives are summarized in Table 2.3. Note that these are preliminary and based on the information provided in Sections 2.1 through 2.5 in this memorandum. Table 2.3 Preliminary Overview of CEQA and Permitting Considerations CEQA USACE CWA Section 404 Permit RWQCB CWA Section 401 WQC CDFW LSAA USFWS FESA Section 7 NMFS FESA Section 7 CDFW ITP Cultural Resource Study Design Alternative 1 IS/MND Yes Yes Yes No Probable, but if needed informal consultation would likely suffice No Yes Design Alternative 2 Class 2 Categorical Exemption or IS/MND Yes Yes Yes No Probable, but if needed informal consultation would likely suffice No Yes Design Alternative 3 Class 2 Categorical Exemption or IS/MND Yes Yes Yes No Probable, but if needed informal consultation would likely suffice No Yes Page 518 of 625 12571956 8 2.7.1 CEQA Level of Review The City of Ukiah will serve as the CEQA Lead Agency for the project. Of the three (3) design alternatives, Design Alternative 1 would have the highest potential for impacts as the proposed bridge width is the largest of the design alternatives and would likely have a greater impact and footprint in Orrs Creek. Preliminary review indicates that Design Alternative 1 will likely require completion of an Initial Study and Mitigated Negative Declaration to provide the public, responsible agencies, and trustee agencies with information about the potential environmental effects of the project. Design Alternative 2 and 3 would have a lower potential to impact the Orrs Creek floodplain and aquatic resources as it is the narrowest bridge crossing proposed at Orrs Creek. Subject to additional review, Design Alternative 2 and Design Alternative 3 may potentially qualify for a Class 2 Categorical Exemption under CEQA Guidelines Section 15302 (Replacement and Reconstruction). The Class 2 Categorical Exemption covers replacement or reconstruction of existing structures or facilities where the new structure will be located at the same site as the structure replaced and will have substantially the same purpose and capacity as the structure replaced. Design Alternative 2 and Design Alternative 3 both involve reduced capacity relative to the prior bridge and both would be in the same location as the prior bridge. As part of a review for exemption, the City of Ukiah would need to evaluate the project against the list of exceptions outlined in Section 15300.2 of the CEQA Guidelines. If Design Alternatives 2 and 3 are determined not to qualify for a Categorical Exemption, then completion of an Initial Study and Mitigated Negative Declaration would be required. 2.7.2 U.S. Army Corps of Engineers Clean Water Act Section 404 Permit Under Section 404 of the Clean Water Act (CWA), the Army Corps of Engineers (USACE) has permitting authority over activities affecting wetlands and waters of the U.S. If jurisdictional waters (i.e., below ordinary high water [OHW]) or wetlands are impacted by a design alternative, then a USACE CWA Section 404 permit would be required. Since all the design alternatives would involve crossing Orrs Creek, all design alternatives may potentially require a Section 404 permit depending on the design and location of bridge abutments. 2.7.3 RWQCB Clean Water Act Section 401 Water Quality Certification Projects that require a USACE CWA Section 404 permit are also subject to CWA Section 401 and must obtain a water quality certification (WQC) from the RWQCB. All the design alternatives are assumed to require either a CWA Section 401 WQC or Waste Discharge Requirement. 2.7.4 CDFW Lake and Streambed Alteration Agreement CDFW is responsible for protecting and conserving fish and wildlife resources, and the habitats on which they depend. A Lake and Streambed Alteration Agreement (LSAA) will be needed for any of the design alternatives that would divert or obstruct the natural flow of any creek or river; change the bed, channel, or bank of any creek or river; use material from any creek or river; or deposit or dispose of material into any creek or river. This requirement applies to all creeks, including ephemeral, intermittent, and perennial creeks. Since all the design alternatives would involve crossing Orrs Creek, all design alternatives are assumed to require a LSAA. 2.7.5 USFWS and/or NMFS Consultation under the Federal Endangered Species Act, and CDFW Incidental Take under the California Endangered Species Act The Federal Endangered Species Act (FESA) delegates the management and protection of federally listed species to USFWS and NMFS. Of the federally endangered and federally threatened species identified in Table 2.1, above, only steelhead, Chinook salmon, and Coho salmon are under NMFS’ jurisdiction; all other federally-endangered and federally-threatened species in the table are under USFWS’ jurisdiction. The California Endangered Species Act (CESA) delegates the management and protection of state-listed species to CDFW. Page 519 of 625 12571956 9 The need for consultation with USFWS, NMFS and CDFW Incidental Take will need to be determined based on more detailed site-specific and Project-specific information. However, based on the land cover types provided in Section 2.2 above, it is unlikely that the design alternatives would require formal consultation with USFWS under the FESA nor an Incidental Take Permit from CDFW. Due to the proposed crossing of Orrs Creek, however, all the design alternatives could require some level (formal or informal) consultation with NMFS, depending on the timing of construction and particularly if any construction dewatering is needed. Due to the assumed extent of disturbance along the Orrs Creek riparian corridor, it is assumed that at least informal consultation with NMFS due to the potential presence of federally protected fish species in the Project area. If it is determined that and of the design alternatives could result in an adverse effect on a species that is both federally- and state-listed, USFWS formal consultation and a CDFW consistency determination would be required. Although the CNDDB and IPaC databases and NMFS critical habitat mapping conducted as part of this preliminary overview of environmental considerations are a good place to start, a biological r esources field reconnaissance and more detailed analysis of available data is needed to identify all special -status species that could potentially occur along the Orr Street corridor and in Orrs Creek. Additional site-specific (e.g., vegetation and species surveys) and Project-specific (e.g., magnitude and timing of Project activities) information will also be needed to determine the likelihood and extent of a Project’s effects on federally- and state-listed species and their habitats and satisfy the pertinent resource agencies (USFWS, Regional Water Quality Control Board [RWQCB], CDFW, and NMFS) during the environmental review and permitting phases. 2.7.6 Cultural Resource Evaluation and Consultation Projects subject to CEQA and/or NEPA require coordination with appropriate tribal communities and evaluation of potential effects on historical, archaeological, and tribal cultural resources. Project notifications would need to be made to any Native American tribes that have requested notifications pursuant to AB 52 a nd Public Resources Code Section 21080.3.1. Evaluation of cultural resources would need to include a records and literature search at the Northwest Information Center of the California Historical Resources Information System, review of the Native American Heritage Commission Sacred Lands File, contact with appropriate local Native American tribes, and a pedestrian archaeological survey of the Project area. Historical resource evaluations for resources eligible or potentially eligible for listing in the national, state, or local historic inventories may also be required to evaluate potential effects on the built environment. 3. References: U.S. Geological Survey (USGS), 2016. 20190424 NLCD 2016 Land Cover (2016 Edition) [MAP]. U.S. Geological Survey, Sioux Falls, SD. Publication date: 08/11/2020. Available online: https://apps.wildlife.ca.gov/bios/. Accessed on 3/6/2023. California Department of Conservation, Division of Land Resource Protection, 201 8. Farmland Mapping and Monitoring Program, Mendocino County Important Farmland 2016 [MAP]. Available online: https://www.conservation.ca.gov/dlrp/fmmp/Pages/Mendocino.aspx. Accessed on 3/6/2023. California Department of Fish and Wildlife, 2023. California Natural Diversity Database (CNDDB) BIOS. Available online: https://apps.wildlife.ca.gov/rarefind/view/RareFind.aspx#. Accessed 3/2/2023. Federal Emergency Management Act (FEMA), 2023. Flood Map Service Center. Available online: https://msc.fema.gov/portal/home. Accessed on 3/3/2023. Federal Emergency Management Agency (FEMA) National Flood Hazard Layer 1% Annual Chance Flood (100 Year Flood). Publication date: 12/08/15. Available online: https://apps.wildlife.ca.gov/bios/. Accessed on 3/3/2023. Page 520 of 625 12571956 10 Mendocino County Assessor Office, 2014. Lands in Williamson Act and Timber Production Zones [MAP]. Available online: https://www.mendocinocounty.org/home/showdocument?id=7002. Accessed on 3/6/2023. National Marine Fisheries Service, no date. Endangered Species Act Critical Habitat, West Coast Region. Available online: https://www.westcoast.fisheries.noaa.gov/maps_data/endangered_species_act_critical_habitat.ht ml. Accessed on 3/3/2023. U.S. Fish & Wildlife Service (USFWS), 2023. IPaC: Information for Planning and Consultation. Available online: https://ipac.ecosphere.fws.gov/. Accessed on 3/2/2023. U.S. Fish and Wildlife Service (USFWS), 2023. National Wetlands Inventory Mapper. Available online: https://fwsprimary.wim.usgs.gov/wetlands/apps/wetlands-mapper/. Accessed on 3/1/2023. Page 521 of 625 12571956 11 Appendix A Project Plans Page 522 of 625 12571956 12 Page 523 of 625 Project Client Plot Date: 29 July 2022 - 9:58 AM N:\US\Roseville\Projects\561\12571956\Digital_Design\CI\C3D\Model\12571956-GHD-0000-RWY-CI-R102.dwgPlotted By: Manroop Narwal 0 Bar is one inch on original size sheet Approved Date Author Drafting Check Designer Project Director Project No.Date Filename: Sheet No.This document and the ideas and designs incorporated herein, as an instrument of professional service, is the property of GHD. This document may only be used by GHD’s client (and any other person who GHD has agreed can use this document) for the purpose for which it was prepared and must not be used by any other person or for any other purpose. www.ghd.com Title 1" IssueNo.Checked Design Check Project Manager Conditions of Use Scale ANSI DSize PRELIMINARY CITY OF UKIAH ORR STREET BRIDGE AND CORRIDOR IMPROVEMENTS DANIEL KEHRER MATT KENEDY 12571956 7/22/2022 GHD Inc. 4080 Plaza Goldorado Circle Suite B Cameron Park California 95682 USA T 1 530 677 5515 DANIEL KEHRERDANIEL KEHRER DESIGN ALTERNATIVE 1 (CORRIDOR IMPROVEMENTS WITH TWO-LANE BRIDGE) 51"=30' MANROOP NARWAL MANROOP NARWAL DANIEL KEHRER DANIEL KEHRER a Page 524 of 625 DANIEL KEHRERDANIEL KEHRER DESIGN ALTERNATIVE 2 CORRIDOR IMPROVEMENTS WITH (SINGLE-LANE BRIDGE) 61"=30' MANROOP NARWAL MANROOP NARWAL DANIEL KEHRER DANIEL KEHRER Project Client Plot Date: 29 July 2022 - 9:59 AM N:\US\Roseville\Projects\561\12571956\Digital_Design\CI\C3D\Model\12571956-GHD-0000-RWY-CI-R102.dwgPlotted By: Manroop Narwal 0 Bar is one inch on original size sheet Approved Date Author Drafting Check Designer Project Director Project No.Date Filename: Sheet No.This document and the ideas and designs incorporated herein, as an instrument of professional service, is the property of GHD. This document may only be used by GHD’s client (and any other person who GHD has agreed can use this document) for the purpose for which it was prepared and must not be used by any other person or for any other purpose. www.ghd.com Title 1" IssueNo.Checked Design Check Project Manager Conditions of Use Scale ANSI DSize PRELIMINARY CITY OF UKIAH ORR STREET BRIDGE AND CORRIDOR IMPROVEMENTS DANIEL KEHRER MATT KENEDY 12571956 7/22/2022 GHD Inc. 4080 Plaza Goldorado Circle Suite B Cameron Park California 95682 USA T 1 530 677 5515 Page 525 of 625 DANIEL KEHRERDANIEL KEHRER DESIGN ALTERNATIVE 3 (CORRIDOR IMPROVEMENTS WITH BIKE, PEDESTRIANS AND EV ACCESS BRIDGE) 81"=30' MANROOP NARWAL MANROOP NARWAL DANIEL KEHRER DANIEL KEHRER Project Client Plot Date: 29 July 2022 - 9:59 AM N:\US\Roseville\Projects\561\12571956\Digital_Design\CI\C3D\Model\12571956-GHD-0000-RWY-CI-R102.dwgPlotted By: Manroop Narwal 0 Bar is one inch on original size sheet Approved Date Author Drafting Check Designer Project Director Project No.Date Filename: Sheet No.This document and the ideas and designs incorporated herein, as an instrument of professional service, is the property of GHD. This document may only be used by GHD’s client (and any other person who GHD has agreed can use this document) for the purpose for which it was prepared and must not be used by any other person or for any other purpose. www.ghd.com Title 1" IssueNo.Checked Design Check Project Manager Conditions of Use Scale ANSI DSize PRELIMINARY CITY OF UKIAH ORR STREET BRIDGE AND CORRIDOR IMPROVEMENTS DANIEL KEHRER MATT KENEDY 12571956 7/22/2022 GHD Inc. 4080 Plaza Goldorado Circle Suite B Cameron Park California 95682 USA T 1 530 677 5515 Page 526 of 625 12571956 13 Appendix B Environmental Mapping Page 527 of 625 National Flood Hazard Layer FIRMette 0 500 1,000 1,500 2,000250 Feet Ü SEE FIS REPORT FOR DETAILED LEGEND AND INDEX MAP FOR FIRM PANEL LAYOUT SPECIAL FLOOD HAZARD AREAS Without Base Flood Elevation (BFE) Zone A, V, A99 With BFE or DepthZone AE, AO, AH, VE, AR Regulatory Floodway 0.2% Annual Chance Flood Hazard, Areas of 1% annual chance flood with average depth less than one foot or with drainage areas of less than one square mileZone X Future Conditions 1% Annual Chance Flood HazardZone X Area with Reduced Flood Risk due to Levee. See Notes.Zone X Area with Flood Risk due to LeveeZone D NO SCREEN Area of Minimal Flood Hazard Zone X Area of Undetermined Flood HazardZone D Channel, Culvert, or Storm Sewer Levee, Dike, or Floodwall Cross Sections with 1% Annual Chance 17.5 Water Surface Elevation Coastal Transect Coastal Transect Baseline Profile Baseline Hydrographic Feature Base Flood Elevation Line (BFE) Effective LOMRs Limit of Study Jurisdiction Boundary Digital Data Available No Digital Data Available Unmapped This map complies with FEMA's standards for the use of digital flood maps if it is not void as described below. The basemap shown complies with FEMA's basemap accuracy standards The flood hazard information is derived directly from the authoritative NFHL web services provided by FEMA. This map was exported on 3/3/2023 at 3:07 PM and does not reflect changes or amendments subsequent to this date and time. The NFHL and effective information may change or become superseded by new data over time. This map image is void if the one or more of the following map elements do not appear: basemap imagery, flood zone labels, legend, scale bar, map creation date, community identifiers, FIRM panel number, and FIRM effective date. Map images for unmapped and unmodernized areas cannot be used for regulatory purposes. Legend OTHER AREAS OF FLOOD HAZARD OTHER AREAS GENERAL STRUCTURES OTHER FEATURES MAP PANELS 8 B 20.2 The pin displayed on the map is an approximate point selected by the user and does not represent an authoritative property location. 1:6,000 123°12'32"W 39°9'44"N 123°11'55"W 39°9'16"N Basemap: USGS National Map: Orthoimagery: Data refreshed October, 2020 Page 528 of 625 Figure 2: California Important Farmland near the Project. Page 529 of 625 Figure 3: GeoTracker sites within 0.25 mile of the Project. Page 530 of 625 Figure 4: EnviroStor sites located within 0.25 mile of the Project. Page 531 of 625 3/3/23, 1:35 PM GeoTracker https://geotracker.waterboards.ca.gov/profile_report?global_id=T10000011470 1/1 Back to Top Conditions of Use Privacy Policy Accessibility Contact Us Copyright © 2023 State of California SIGN UP FOR EMAILORR STREET PROPERTY (T10000011470) - (MAP) 190 ORR STREETUKIAH, CA 95482MENDOCINO COUNTY LUST CLEANUP SITE (INFO) COMPLETED - CASE CLOSED AS OF 6/17/2019 - DEFINITION PRINTABLE CASE SUMMARY / CSM REPORT CLEANUP OVERSIGHT AGENCIES NORTH COAST RWQCB (REGION 1) (LEAD) - CASE # CASEWORKER: REGIONAL WATER BOARD SITE PRINTABLE CASE SUMM Regulatory Profile CLEANUP STATUS - DEFINITIONS COMPLETED - CASE CLOSED AS OF 6/17/2019 - CLEANUP STATUS HISTORY POTENTIAL CONTAMINANTS OF CONCERN BENZENE, DIESEL POTENTIAL MEDIA OF CONCERN NONE SPECIFIED FILE LOCATION DESIGNATED GROUNDWATER BENEFICIAL USE(S) - DEFINITIONS MUN, AGR, IND, PROC, FRSH, CUL, AQUA - Note: R1 BP- all gw same use DWR GROUNDWATER SUB-BASIN NAME Ukiah Valley (1-052) CALWATER WATERSHED NAME Russian River - Upper Russian River - Ukiah (114.31) Site History The site formerly contained a repair/machine shop, as well as two underground and two aboveground storage tanks. Phase I and Phase II site assessments in 2016 found diesel and m oil impacts onsite. Remaining contaminants in soil are at low levels and localized around the vicinity of the former shop structure on the south side of the property. Summary Case Reviews Cleanup Action Report Regulatory Activities Environmental Data (ESI)Site Maps / Documents Community Involvement Related Cases Page 532 of 625 3/3/23, 1:50 PM GeoTracker https://geotracker.waterboards.ca.gov/profile_report.asp?global_id=T0604593500 1/1 Back to Top Conditions of Use Privacy Policy Accessibility Contact Us Copyright © 2023 State of California SIGN UP FOR EMAILLIGHTEL'S BULK PLANT (T0604593500) - (MAP) 195 BRUSH STREETUKIAH, CA 95482MENDOCINO COUNTY CLEANUP PROGRAM SITE (INFO) OPEN - SITE ASSESSMENT AS OF 6/22/2017 - DEFINITION PRINTABLE CASE SUMMARY / CSM REPORT CLEANUP OVERSIGHT AGENCIES NORTH COAST RWQCB (REGION 1) (LEAD) - CASE # CASEWORKER: KELSEY MCLAUGHLIN PRINTABLE CASE SUMM Regulatory Profile CLEANUP STATUS - DEFINITIONS OPEN - SITE ASSESSMENT AS OF 6/22/2017 - CLEANUP STATUS HISTORY POTENTIAL CONTAMINANTS OF CONCERN BENZENE, DIESEL, ETHYLBENZENE, GASOLINE, TOLUENE, XYLENE POTENTIAL MEDIA OF CONCERN AQUIFER USED FOR DRINKING WATER SUPPLY FILE LOCATION REGIONAL BOARD DESIGNATED GROUNDWATER BENEFICIAL USE(S) - DEFINITIONS MUN, AGR, IND, PROC, FRSH, CUL, AQUA - Note: R1 BP- all gw same use DWR GROUNDWATER SUB-BASIN NAME Ukiah Valley (1-052) CALWATER WATERSHED NAME Russian River - Upper Russian River - Ukiah (114.31) Site History The site is located in the Harbor District near Crescent City in Del Norte County, California, and was used for bulk fuel storage and distribution from approximately 1929 until 1993. Sinc 1929, the property has been owned by four parties. Shell owned, developed and operated the site from 1929 to 1972 as a fuel storage and distribution facility. In 1972, the property was sold to the Manosar Family who continued fuel storage and distribution until 1983. In 1983 the Manosar family sold the property to La Mesa Petroleum which later that year sold the property to Mr. Thomas Whiteley. Mr. Whiteley distributed fuel from the site from 1983 to 1993. In 1993, Mr. Whiteley removed the last of the above ground storage tanks and ceased fu storage and distribution activities. The site is currently occupied by a wood working shop and sale shop for wood and stone products. The site�s underlain by primarily coarse-grained with interbedded layers of silt, sandy silt, and sandy clay. Site assessment and remediation activities have been ongoing since 1997 and include minor excavation in 1997; ongoing free product removal since 2007; and intermittent soil vapor extraction from 2007 to 2011. Summary Cleanup Action Report Regulatory Activities Environmental Data (ESI)Site Maps / Documents Community Involvement Related Cases Page 533 of 625 3/3/23, 2:21 PM GeoTracker https://geotracker.waterboards.ca.gov/profile_report.asp?global_id=T0604500235 1/1 Back to Top Conditions of Use Privacy Policy Accessibility Contact Us Copyright © 2023 State of California SIGN UP FOR EMAILUKIAH INDUSTRIAL, LTD. (T0604500235) - (MAP) 990 ORR STREETUKIAH, CA 95482MENDOCINO COUNTY LUST CLEANUP SITE (INFO) COMPLETED - CASE CLOSED AS OF 3/10/1994 - DEFINITION PRINTABLE CASE SUMMARY / CSM REPORT CLEANUP OVERSIGHT AGENCIES NORTH COAST RWQCB (REGION 1) (LEAD) - CASE # CASEWORKER: REGIONAL WATER BOARD SITE PRINTABLE CASE SUMM Regulatory Profile CLEANUP STATUS - DEFINITIONS COMPLETED - CASE CLOSED AS OF 3/10/1994 - CLEANUP STATUS HISTORY POTENTIAL CONTAMINANTS OF CONCERN GASOLINE POTENTIAL MEDIA OF CONCERN SOIL FILE LOCATION DESIGNATED GROUNDWATER BENEFICIAL USE(S) - DEFINITIONS MUN, AGR, IND, PROC, FRSH, CUL, AQUA - Note: R1 BP- all gw same use DWR GROUNDWATER SUB-BASIN NAME Ukiah Valley (1-052) CALWATER WATERSHED NAME Russian River - Upper Russian River - Ukiah (114.31) Site History No site history available Summary Cleanup Action Report Regulatory Activities Environmental Data (ESI)Site Maps / Documents Community Involvement Related Cases Page 534 of 625 3/3/23, 2:33 PM EnviroStor https://www.envirostor.dtsc.ca.gov/public/profile_report?global_id=23350001 1/1 Back to Top Help Disclaimer Contact Us DTSC Home Copyright © 2023 State of California 2.542969 seconds SIGN UP FOR EMAILDANIEL BROS STEEL & MACHINE WK (23350001) 160 BRUSH STREET UKIAH, CA 95482 MENDOCINO COUNTY SITE TYPE: EVALUATION PROJECT MANAGER: ALLAN FONE SUPERVISOR: DENISE TSUJ OFFICE: CLEANUP BER CENSUS TRACT:6045011500 CALENVIROSCREEN PERCENTILE SCORE:60-65% Site Information CLEANUP STATUS NO ACTION REQUIRED AS OF 5/28/2008 SITE TYPE: EVALUATION NATIONAL PRIORITIES LIST: NO ACRES: 2 ACRES APN: 002-040-37, 002-040-38, 00204032 CLEANUP OVERSIGHT AGENCIES: DTSC - SITE CLEANUP PROGRAM - LEAD AGENCY ENVIROSTOR ID: 23350001 SITE CODE: SPECIAL PROGRAM: EPA - PASI FUNDING: ASSEMBLY DISTRICT: 02 SENATE DISTRICT: 02 Regulatory Profile PAST USE(S) THAT CAUSED CONTAMINATION NONE POTENTIAL CONTAMINANTS OF CONCERN NO CONTAMINANTS FOUND POTENTIAL MEDIA AFFECTED NO MEDIA AFFECTED Site History Daniel Bros. Steel and Machine Works fabricates steel structures, performs crane work, and machines metal parts. The company has operated at the site since the late 1950's. Summary Activities Site/Facility Docs Map Related Sites CalEnviroScreen Page 535 of 625 3/3/23, 2:41 PM GeoTracker https://geotracker.waterboards.ca.gov/profile_report.asp?global_id=T0604500327 1/1 Back to Top Conditions of Use Privacy Policy Accessibility Contact Us Copyright © 2023 State of California SIGN UP FOR EMAILREDWOOD TREE SERVICE STATION (T0604500327) - (MAP) 859 STATE STREET, NORTHUKIAH, CA 95482MENDOCINO COUNTY LUST CLEANUP SITE (INFO) OPEN - VERIFICATION MONITORING AS OF 6/22/2017 - DEFINITION PRINTABLE CASE SUMMARY / CSM REPORT CUF Claim #: 14783 CUF Priority Assigned:B CUF Amount Paid: $278,787 CLEANUP OVERSIGHT AGENCIES NORTH COAST RWQCB (REGION 1) (LEAD) - CASE # CASEWORKER: Craig Hunt PRINTABLE CASE SUMM Regulatory Profile CLEANUP STATUS - DEFINITIONS OPEN - VERIFICATION MONITORING AS OF 6/22/2017 - CLEANUP STATUS HISTORY POTENTIAL CONTAMINANTS OF CONCERN BENZENE, DIESEL, GASOLINE, MTBE / TBA / OTHER FUEL OXYGENATES, TOLUENE, WASTE OIL / MOTOR / HYDRAULIC / LUBRICATING, XYLENE POTENTIAL MEDIA OF CONCERN AQUIFER USED FOR DRINKING WATER SUPPLY, SOIL FILE LOCATION REGIONAL BOARD DESIGNATED GROUNDWATER BENEFICIAL USE(S) - DEFINITIONS MUN, AGR, IND, PROC, FRSH, CUL, AQUA - Note: R1 BP- all gw same use DWR GROUNDWATER SUB-BASIN NAME Ukiah Valley (1-052) CALWATER WATERSHED NAME Russian River - Upper Russian River - Ukiah (114.31) GROUNDWATER MONITORING FREQUENCY # OF WELLS MONITORED - SEMI-ANNUALLY : 4, OTHER : 3 Site History Former service station, which began operation in the 1930's. Complex history of fuel storage. Multiple potential source areas, including USTs and ASTs. USTs removed in 2007 when th service station was shut down. Source identification is needed and the extent of contamination needs to be defined. Summary Case Reviews Cleanup Action Report Regulatory Activities Environmental Data (ESI)Site Maps / Documents Community Involvement Related Cases LUST CUF Data Page 536 of 625 GHD | CITY OF UKIAH | 12571956 | Orr Street Bridge & Corridor Study 23 This document is in draft form. The contents, including any opinions, conclusions or recommendations contained in, or which may be implied from, this draft document must not be relied upon. GHD reserves the right, at any time, without notice, to modify or retract any part or all of the draft document. To the maximum extent permitted by law, GHD disclaims any responsibility or liability arising from or in connection with this draft document. Appendix D Hydraulics Analysis Report Page 537 of 625 Hydraulics Report For Orr Street Bridge CITY OF UKIAH October 17, 2023 The Power of Commitment Page 538 of 625 The Power of Commitment Project name Orr Street Bridge and Transportation Corridor Study Document title Hydraulics Report | For Orr Street Bridge Project number 12571956 File name 12571956-RPT-Hydraulics Report.docx Status Code Revision Author Reviewer Approved for issue Name Signature Name Signature Date S0 A C. Delgado G. Garrison S3 B G. Garrison S4 C M. Kennedy R. Southern GHD Inc. 2235 Mercury Way, Suite 150 Santa Rosa, California 95407, United States T +1 707 523 1010 | ghd.com © GHD 2023 Page 539 of 625 GHD | CITY OF UKIAH | 12571956 | Hydraulics Report ii Contents 1. Introduction 1 1.1 Purpose of this report 1 1.2 Scope and limitations 1 1.3 Assumptions 1 2. Background 2 2.1 Study Area Description 2 2.2 Vertical Datum 2 2.3 Existing Conditions 2 2.4 Proposed Improvements 2 2.4.1 Alternative 1 2 2.4.2 Alternative 2 3 2.4.3 Alternative 3 3 3. Hydraulic Design Standards and Criteria 3 3.1 Overview 3 3.2 FEMA 3 3.3 FHWA 3 3.4 Caltrans 3 4. Hydrologic Assessment 3 5. Hydraulic Assessment 4 5.1 Hydraulic Modeling Overview 4 5.2 Hydraulic Model Setup 4 5.2.1 Pre-Project Conditions 4 5.2.2 Post-Project Conditions 4 5.3 Results 5 6. Bridge Scour Analysis 6 6.1 Basis of Scour Analysis 6 6.2 Geotechnical Data 6 6.3 Clear-Water versus Live-Bed Scour 7 6.4 Contraction Scour 7 6.5 Abutment Scour 8 6.6 Total Scour 9 7. Conclusions 9 8. References 10 Page 540 of 625 GHD | CITY OF UKIAH | 12571956 | Hydraulics Report iii Table index Table 1 Peak Discharge Rates 4 Table 2 Post-Project Conditions 4 Table 3 Water Surface Elevation Summary for 100-yr Flow Rate 5 Table 4 Contraction Scour Depths 8 Table 5 Abutment Scour Depth 9 Table 6 Total Estimated Scour Depths 9 Figure index Figure 1 Water Surface Profiles for Orrs Creek in Project Vicinity 6 Attachments Attachment 1 FEMA FIRMette Attachment 2 Hydraulic Model Results Attachment 3 Bridge Scour Calculations Page 541 of 625 GHD | CITY OF UKIAH | 12571956 | Hydraulics Report 1 1. Introduction The Orr Street Bridge and Corridor Study is a comprehensive corridor plan proposing improvements along Orr Street and replacement of the bridge across Orrs Creek in Ukiah, CA. This study evaluated various options, alignments, and cross-sections of replacing the Orr Street Bridge and improvements to Orr Street including multimodal access to improve the walkability, bike friendliness, and access for emergency vehicles, delivery, and city services. The goal of the study is to analyze corridor improvement and bridge replacement options, propose community-driven alternatives, and identify a preferred alternative that maximizes the beneficial uses, scenery, and public services along Orrs Creek while protecting the environment. The existing Orr Street Bridge has been closed to all traffic since 2009, and the deck has been removed in the last couple of years. The City has considered options for rehabilitation or complete replacement, possibly through the Caltrans administered Highway Bridge Program (HBP). The HBP is a safety program that provides federal aid to Local Public Agencies (LPAs) to replace and rehabilitate structurally deficient, locally owned public highway bridges or to complete preventive maintenance on bridges that are not deficient. 1.1 Purpose of this report The purpose of this report is to present the methods and outcomes of a hydraulic analysis of the Orrs Creek that was conducted to evaluate the conceptual alternative designs of the planned Orr Street Bridge improvements for the Project. The key objectives of the analysis are: – Provide a hydraulic assessment to estimate water surface profile, flow depth, and flow velocity in the Orrs Creek in the vicinity of the Project for the pre-project and post-project conditions. – Provide an evaluation of the bridge scour for the post-project conditions. 1.2 Scope and limitations This report: has been prepared by GHD for CITY OF UKIAH and may only be used and relied on by CITY OF UKIAH for the purpose agreed between GHD and CITY OF UKIAH as set out in Section 1.2 of this report. GHD otherwise disclaims responsibility to any person other than CITY OF UKIAH arising in connection with this report. GHD also excludes implied warranties and conditions, to the extent legally permissible. The services undertaken by GHD in connection with preparing this report were limited to those specifically detailed in the report and are subject to the scope limitations set out in the report. The opinions, conclusions and any recommendations in this report are based on conditions encountered and information reviewed at the date of preparation of the report. GHD has no responsibility or obligation to update this report to account for events or changes occurring subsequent to the date that the report was prepared. The opinions, conclusions and any recommendations in this report are based on assumptions made by GHD described in this report (refer to Section 1.3 of this report). GHD disclaims liability arising from any of the assumptions being incorrect. 1.3 Assumptions At the time of this study, site-specific geotechnical data was not available for the scour assessment that was conducted as a part of this study. For this submittal it is assumed that the information that was available and used for the scour assessment and results presented in this report is representative of the channel bed material at the Project site. The hydraulic model used for this study was the model developed as a part of the FEMA Preliminary Flood Insurance Study (FIS) completed for Mendocino County (FEMA, 2022). The Preliminary FIS analysis included updated survey information of key structures including the Orr St. Bridge. The FEMA modeling was completed in the ACOE HEC-RAS software platform. Updated topographic information was obtained within the channel in in February and March 2022 and was used for this study. The topographic survey extended from 160 feet upstream of the Orr Street Bridge to Myron Place Page 542 of 625 GHD | CITY OF UKIAH | 12571956 | Hydraulics Report 2 (approximately 430 feet downstream of the Orr Street Bridge) for a total of 590 feet along the Orrs Creek. The topographic data was provided by a California licensed land surveyor. 2. Background 2.1 Study Area Description Orrs Creek is in northeastern Ukiah, CA and flows eastwards to the Russian River. Orr Street is a north-south local roadway which extends from Ford Street and ends north of Brush Street, with a bridge over Orrs Creek. Orr Street between Ford Street and the bridge (south side of bridge) is a narrow residential street with sidewalk on the west side, utility poles on both sides, fences fronting most properties, and cars parked on both sides of the street. There are several multi-family dwellings on the west side of Orr Street, just south of the bridge. Garbage trucks and emergency vehicles have no place to turn around or continue through with the bridge closed. Orr Street north of the bridge is also a narrow residential street, with sidewalk and on-street parking on the west side. On the northeast side of Orr Street, a multi-family senior housing development has recently been constructed, along with an adjacent bike path which connects just north of the bridge to Orchard Avenue to the east. 2.2 Vertical Datum The Project references the North American Vertical Datum of 1988 (NAVD88) for elevations. The horizontal coordinate system and basis of bearing is the California State Plane Coordinate System, Zone II, NAD 83 in units of feet. 2.3 Existing Conditions The existing Orr Street Bridge has been closed to all vehicle traffic since 2009, and the deck has been removed in the last couple of years. There are concrete barriers blocking both sides of the bridge. The bridge has concrete abutments with four steel I-beam girders, and a wooden railing. The northern abutment has a large vertical crack underneath the bridge, and adjacent concrete along the embankment and within the channel is also deteriorating. On the northwest side of the bridge, there is a residence that has constructed an additional retaining wall on top of the concrete bridge abutment with an adjacent shed. There is an existing asbestos-cement (AC) water pipe traversing the underside of the bridge. There are two storm drainage outfall pipes protruding from the tops of the embankments on both sides of the south side of the bridge. There are overhead electrical utilities with one utility pole near the southwest corner of the bridge, and other poles along Orr Street. 2.4 Proposed Improvements As part of the initial modelling study, three (3) alternatives were analyzed using the FEMA HEC-RAS model. Each alternative was assumed to have the same abutment layout and location, along with identical Bridge Deck and thickness dimensions. Alternatives varied in bridge width and approach designs. Because the proposed alternatives all had soffit elevations placed above the Existing 100-year water surface elevation, the varying spans and approaches did not hydraulically affect the performance of each alternative. 2.4.1 Alternative 1 The proposed Alternative 1 includes widening the bridge to include two 12’ lanes, two 4’ bike lanes and 5’ sidewalks on both sides with 6” buffer for the railing along the bridge, and 6” for a barrier separating the bike lanes from the travel lanes. The total width of the bridge is 44 ft and a bridge span of 72.4 ft. Page 543 of 625 GHD | CITY OF UKIAH | 12571956 | Hydraulics Report 3 2.4.2 Alternative 2 The proposed Alternative 2 includes widening the bridge to include a single 16’ travel lane with bike sharrow, 5’ sidewalks, and 6” railing buffer for a total width of 27 ft and a bridge span of 72.28 ft. 2.4.3 Alternative 3 The proposed Alternative 3 includes widening the bridge to include only pedestrian and bike access and is wide enough to allow emergency vehicles (i.e., fire trucks, ambulance, etc.). This alternative has a total width of 15’ and a bridge span of 75.00 ft. 3.Hydraulic Design Standards and Criteria 3.1 Overview This section summarizes the design standards and criteria that were considered for the hydraulic analysis, which includes requirements from the Federal Emergency Management Association (FEMA), the Federal Highway Administration (FHWA), and Caltrans. 3.2 FEMA Orrs Creek at the Project location is located within a FEMA Regulatory Floodway and Special Flood Hazard Area (SFHA) Zone AE, as shown on Flood Insurance Rate Map (FIRM) panel number 06045C1512F, last revised on June 2, 2011 (see Attachment 1). Zone AE represents areas which are subject to inundation by the 1-percent-annual flood (100-yr flood) also known as the Base Flood. FIRMs of Zone AE areas are paired with detailed information about base flood elevations. 3.3 FHWA FWHA criterion for the hydraulic design of bridges is specified in the Code of Federal Regulations (23 CFR 650.115) and states that they must be designed to pass the 2% chance of annual exceedance flow (50-year recurrence interval design discharge) with adequate freeboard, where predictable, to protect bridge structures from debris- and scour- related failure. 3.4 Caltrans Caltrans criteria for hydraulic design of bridges (Caltrans, 2017) (Caltrans, 2020), is that bridge soffits should be set to allow for the greater of: –Passage of the 50-yr design flood with freeboard sufficient to accommodate the effects of bedload and debris (typically 2 feet is assumed for freeboard), or –Passage of the 100-yr design flood without freeboard. 4.Hydrologic Assessment For this study, peak discharges upstream of the existing Orr Street Bridge were obtained from the FEMA developed RAS model, shown in Table 1. Page 544 of 625 GHD | CITY OF UKIAH | 12571956 | Hydraulics Report 4 Table 1 Peak Discharge Rates 10-year 25-year 50-year 100-year 500-year 1,691 cfs 2,220 cfs 2,470 cfs 2,745 cfs 3,335 cfs 5. Hydraulic Assessment 5.1 Hydraulic Modeling Overview The hydraulic modeling for Orrs Creek for this study was conducted using the USACE Hydrologic Engineering Center River Analysis System (HEC-RAS) version 6.3.1 software. As discussed previously, the base model for this study was the model developed by FEMA as part of the Mendocino FIS Analysis completed in 2022. As a part of the hydraulic modeling, the geometry of several cross-sections was revised using updated survey data that extended from 160 feet upstream of the Orr Street Bridge to Myron Place (approximately 430 feet downstream of the Orr Street Bridge) for a total of 590 feet along the Orrs Creek. 5.2 Hydraulic Model Setup 5.2.1 Pre-Project Conditions As part of pre-project conditions model setup, the topographic survey performed for this study was used to update the geometry within the HEC-RAS model. The model revisions included updating the profile for cross-sections 4721.837 to 4578.574 upstream of the bridge and cross sections 4522.749 to 4168.88 downstream of the bridge. 5.2.2 Post-Project Conditions The post-project conditions geometry within the HEC-RAS model was developed by modifying the bridge geometry of the updated pre-project conditions model as shown on Table 2. The post-project alternatives are different in their approaches and overbank design, but the bridge deck elevation and thickness are identical between all three of them, therefore they present no difference as to how they impact the Orrs Creek flow conditions. Table 2 Post-Project Conditions Alternative Description Details Bridge Span (ft) Bridge Width (ft) Soffit Elev. Deck Elev. * 1 2 Lanes 2x12' lanes, 4' bike lanes, 5' sidewalks 72.40 44 612.34 615.59 2 1 Lane/shared 16' travel lane with bike sharrow, 5' sidewalks 72.28 27 612.34 615.59 3 Ped/Bike Only Has Cul-de-Sacs; Ped & Bike Access 14' road, allows emergency access 75.00 15 612.34 614.88 *Note: Deck Elevation will depend on bridge structure. Alternatives 1 and 2 assumed 3.25’ box beams with 6” concrete slab. Alternative 3 assumes 27” box beam girder with 3.5” polymer slab (see Advance Planning Study separately). Page 545 of 625 GHD | CITY OF UKIAH | 12571956 | Hydraulics Report 5 5.3 Results The following two scenarios were evaluated with the hydraulic model, consisting of the 100-year peak flow for the pre- project and post-project conditions: 1. Pre-project conditions with 100-yr peak flow. 2. Post-project conditions with 100-yr peak flow. Detailed model output for the scenarios evaluated is included in Attachment 2 for the area extending just downstream of the Ford St. structure to just upstream of the N. Orchard Ave structure (cross-sections 5327.11 to 3470.054). For the 100-yr flow rate (1,691 cfs), the hydraulic grade line (HGL) is contained within the channel banks in this reach. A comparison of the pre-project and post-project water surface elevations (WSE) is shown in Table 3 and the water surface profiles are shown in Figure 1. For the post-project conditions, the model is showing a slight decrease in water surface elevation upstream of the Orr Street Bridge. Downstream of the bridge, no change in water surface elevation is observed. This variation is explained by the post-project conditions having a higher soffit elevation than the pre- project conditions, and the pre-project soffit elevation is below the 100-yr peak flow. The pre-project deck elevation of the bridge is approximately at 613.66 feet. Table 3 Water Surface Elevation Summary for 100-yr Flow Rate Cross-Section Location (ft) Pre-Project WSE (ft) Post-Project WSE (ft) 5327.110 618.11 618.11 5259.399 617.41 617.41 5101.586 616.76 616.76 4932.325 616.35 616.35 4721.837 612.63 612.63 4627.501 611.86 611.82 4578.574 611.47 611.42 4549.2 Orrs Street Bridge - Upstream 611.46 611.36 4549.2 Orrs Street Bridge - Downstream 611.43 611.32 4522.749 611.32 611.32 4384.909 610.94 610.94 4168.880 609.69 609.69 3995.524 609.20 609.20 3806.642 608.38 608.38 3606.258 608.22 608.22 3470.054 608.16 608.16 Page 546 of 625 GHD | CITY OF UKIAH | 12571956 | Hydraulics Report 6 Figure 1 Water Surface Profiles for Orrs Creek in Project Vicinity 6. Bridge Scour Analysis Preliminary bridge scour analyses were conducted as part of this study and included two primary components: contraction scour at the bridge, and local scour at the abutments. The sum of these components represents the total scour at the bridge crossing. 6.1 Basis of Scour Analysis The preliminary bridge scour analysis was conducted for the post-project condition based on the methods presented in the Federal Highway Administration (FHWA) Hydraulic Engineering Circular No. 18 Evaluating Scour at Bridges (FHWA, 2012), commonly referred to as HEC-18. The analysis was performed using the results of the hydraulic modeling discussed in Section 5.3 for the two scenarios (pre-project and post-project conditions) under the 100-yr peak flow rate discussed in Section 4. 6.2 Geotechnical Data Currently, a site-specific geotechnical investigation of the project site is not available and therefore grain size will be obtained from existing sources of geotechnical data. The report developed by (RAU and Associates, 2002) presents grain size data from two borings near the Orr Creek, with a D50 around 1.05 mm. This value will be used to estimate contraction scour. Page 547 of 625 GHD | CITY OF UKIAH | 12571956 | Hydraulics Report 7 6.3 Clear-Water versus Live-Bed Scour Clear-water scour and live-bed scour are two methods by which contraction and abutment scour occur. Clear-water scour occurs where there is no transport of bed material from upstream of the bridge while live-bed scour occurs where there is transport of bed material from upstream. The type of scour which occurs is dependent on the bed material grain size, upstream average velocity, and upstream average depth of flow. The critical velocity, 𝑉𝑐, necessary for transport of the bed material median diameter, 𝐷50, is used as an indicator for clear-water or live-bed scour conditions. Clear-water scour is assumed to occur when the average velocity, 𝑉, upstream of the bridge is less than or equal to 𝑉𝑐 for the 𝐷50 of the bed material. Live-bed scour is assumed to occur if 𝑉 is greater than 𝑉𝑐. The critical velocity was calculated using equation 6.1 from HEC-18: 𝑉𝑐=𝐾𝑢𝑦 1 6𝐷 1 3 Where: 𝑉𝑐 = Critical velocity above which bed material of size D and smaller will be transported (ft/s) 𝑦 = Average depth of flow upstream of the bridge (ft) 𝐷 = Particle size for Vc (𝑓𝑡) 𝐷50 = Particle size in a mixture of which 50 percent are smaller (ft) 𝐾𝑢 = 11.17 English units The critical velocity was calculated for the larger bed material (𝐷50 =1.05 mm), as this is the more conservative case, just upstream of the bridge and it was found that the channel velocity for all scenarios exceeded the critical velocity for particles of that size, so live-bed scour was used for the scour analysis. The calculation is included in Attachment 3. 6.4 Contraction Scour Contraction scour occurs when the flow area of a stream is reduced due by either a bridge structure or a natural contraction of the channel. The reduction of flow area causes a corresponding increase in average velocity of the flow, resulting in increased erosion. The scour will reach maximum depth once the flow area is increased to the point at which there is no net sediment loss from the area. Live-bed contraction scour was calculated using equation 6.2 from HEC-18, which is a modified version of Laursen’s equation: 𝑦2 𝑦1 =(𝑄2 𝑄1 ) 6/7 (𝑉2 𝑉1 ) 𝑘1 Where: 𝑦𝑠 = 𝑦2 −𝑦0 = Average contraction scour depth (ft) 𝑦1 = Average depth of flow upstream main channel (ft) 𝑦2 = Average depth in the contracted section (ft) 𝑦0 = Existing depth in the contracted section before scour (ft) 𝑄1 = Flow in the upstream channel transporting sediment (ft3/s) Page 548 of 625 GHD | CITY OF UKIAH | 12571956 | Hydraulics Report 8 𝑄2 = Flow in the contracted channel (ft3/s) 𝑉1 = Bottom width of the upstream main channel that is transporting bed material (ft) 𝑉2 = Bottom width of main channel in contracted section less pier widths (ft) 𝑘1 = Mode of bed material transport exponent Based on the channel topography, there is not a significant contraction at the bridge. However, contraction scour calculations were performed as part of this study using the Hydraulic Design Function in the HEC-RAS model used for the hydraulic analysis. The Hydraulic Design Function uses the equation presented above to calculate live-bed contraction scour- The output from the calculations is included in Attachment 3 and the calculated scour depth are shown in Table 4. The calculations estimate slight contraction scour in the main channel and no contraction scour in the overbanks. Table 4 Contraction Scour Depths Location Flow Rate: 2,745 cfs 100-year storm Scour depth (ft) Left Overbank (looking downstream) N/A Channel 0.09 Right Overbank (looking downstream) N/A 6.5 Abutment Scour Abutment scour occurs when the abutment and road embankment obstruct the flow of the stream. The flow obstructed by the abutment and approach embankment accelerates and often forms a vortex starting at the upstream end of the abutment and running along the toe of the abutment. Generally, a wake vortex forms at the downstream end of the abutment. Abutment scour can be predicted using Froehlich’s abutment scour equation (equation 8.1 from HEC-18): 𝑦𝑠 𝑦𝑎 =2.27𝐾1 𝐾2 (𝐾′ 𝑦𝑎 ) 0.43 𝐹𝑟0.61 +1 Where: 𝐾1 = Coefficient for abutment shape (1.0 for vertical wall abutment) 𝐾2 = (𝜃 90) 0.13 where 𝜃 is the orientation of embankment angle to the flow 𝐾′ = Length of active flow obstructed by the embankment (ft) 𝐴𝑒 = Flow area of the approach cross section obstructed by the embankment (ft2) 𝐹𝑟= Froude Number of approach flow upstream of the abutment 𝑉𝑒 = Velocity of the obstructed flow (ft/s) 𝑄𝑒 = Flow obstructed by the abutment and approach embankment (ft3/s) Page 549 of 625 GHD | CITY OF UKIAH | 12571956 | Hydraulics Report 9 𝑦𝑎 = Average depth of flow on the floodplain (ft) 𝑦𝑠 = Scour depth (ft) Like contraction scour, the Hydraulic Design Function in HEC-RAS was used to calculate abutment scour. The output from the calculations is included in Attachment 3 and the calculated abutment scour depths are shown in Table 5. The calculations estimate higher scour depths for the right abutment as it obstructs a higher flow area than the left abutment. Table 5 Abutment Scour Depth Location Flow Rate: 2,745 cfs 100-year storm Scour depth (ft) Left abutment (looking downstream) 9.60 Right abutment (looking downstream) 12.40 6.6 Total Scour Total scour was calculated as part of this study as the sum of the estimated contraction scour and abutment scour. The results are shown in Table 6. In general, the total calculated scour is mainly due to abutment scour, with contraction scour being minimal in depth. Table 6 Total Estimated Scour Depths Support Location Flow Rate: 2,745 cfs 100-year storm Contraction scour depth (ft) Abutment scour depth (ft) Total scour depth (ft) Left abutment (looking downstream) 0.09 9.60 9.68 Right abutment (looking downstream) 0.09 12.40 12.48 7. Conclusions The hydraulic modeling conducted as part of this study included a hydraulic assessment and scour analysis for the 100-year peak flows. The hydraulic assessment showed that the post-project conditions slightly decrease water surface elevation up to 0.1 feet when compared to the pre-project conditions, upstream of the Orr Street Bridge. In all other locations, there was no change in water surface elevation. In addition, the scour analysis indicates that scour revetments would need to be included in the future design phases of this project. The above Scour Analysis was based on conceptual designs of the Alternatives without channel specific geotechnical information. Design specific analyses and site-specific geotechnical information may result in varying Scour calculations. Page 550 of 625 GHD | CITY OF UKIAH | 12571956 | Hydraulics Report 10 8. References Caltrans. (2017). Memo to Designers 1601 Hydraulic Design for Structures Over Waterways. Caltrans. (2020). Highway Design Manual: Seventh Edition. FEMA. (2022). Preliminary Flood Insurance Study, Mendocino County. FHWA. (n.d.). Hydraulic Engineering Circular No. 18 Evaluating Scour at Bridges Fifth Edition. RAU and Associates. (2002). Technical Memorandum Regarding Street Structural Section, Subdrainage, and Fill Construction. Page 551 of 625 GHD | CITY OF UKIAH | 12571956 | Hydraulics Report 11 Attachments Page 552 of 625 GHD | CITY OF UKIAH | 12571956 | Hydraulics Report 12 Attachment 1 FEMA FIRMette Page 553 of 625 National Flood Hazard Layer FIRMette 0 500 1,000 1,500 2,000250 Feet Ü SEE FIS REPORT FOR DETAILED LEGEND AND INDEX MAP FOR FIRM PANEL LAYOUT SPECIAL FLOOD HAZARD AREAS Without Base Flood Elevation (BFE) Zone A, V, A99 With BFE or DepthZone AE, AO, AH, VE, AR Regulatory Floodway 0.2% Annual Chance Flood Hazard, Areas of 1% annual chance flood with average depth less than one foot or with drainage areas of less than one square mileZone X Future Conditions 1% Annual Chance Flood HazardZone X Area with Reduced Flood Risk due to Levee. See Notes.Zone X Area with Flood Risk due to LeveeZone D NO SCREEN Area of Minimal Flood Hazard Zone X Area of Undetermined Flood HazardZone D Channel, Culvert, or Storm Sewer Levee, Dike, or Floodwall Cross Sections with 1% Annual Chance 17.5 Water Surface Elevation Coastal Transect Coastal Transect Baseline Profile Baseline Hydrographic Feature Base Flood Elevation Line (BFE) Effective LOMRs Limit of Study Jurisdiction Boundary Digital Data Available No Digital Data Available Unmapped This map complies with FEMA's standards for the use of digital flood maps if it is not void as described below. The basemap shown complies with FEMA's basemap accuracy standards The flood hazard information is derived directly from the authoritative NFHL web services provided by FEMA. This map was exported on 7/19/2023 at 11:52 PM and does not reflect changes or amendments subsequent to this date and time. The NFHL and effective information may change or become superseded by new data over time. This map image is void if the one or more of the following map elements do not appear: basemap imagery, flood zone labels, legend, scale bar, map creation date, community identifiers, FIRM panel number, and FIRM effective date. Map images for unmapped and unmodernized areas cannot be used for regulatory purposes. Legend OTHER AREAS OF FLOOD HAZARD OTHER AREAS GENERAL STRUCTURES OTHER FEATURES MAP PANELS 8 B 20.2 The pin displayed on the map is an approximate point selected by the user and does not represent an authoritative property location. 1:6,000 123°12'32"W 39°9'44"N 123°11'55"W 39°9'16"N Basemap Imagery Source: USGS National Map 2023 Page 554 of 625 GHD | CITY OF UKIAH | 12571956 | Hydraulics Report 13 This document is in draft form. The contents, including any opinions, conclusions or recommendations contained in, or which may be implied from, this draft document must not be relied upon. GHD reserves the right, at any time, without notice, to modify or retract any part or all of the draft document. To the maximum extent permitted by law, GHD disclaims any responsibility or liability arising from or in connection with this draft document. Attachment 2 Hydraulic Model Results Page 555 of 625 Hydraulic Model Output Pre-project Conditions 100-yr flow (2,745 cfs) Page 556 of 625 HEC-RAS Plan: ECM_Multiprofile Locations: User Defined Profile: 100yr River Reach River Sta Profile Q Total Min Ch El W.S. Elev Crit W.S. E.G. Elev E.G. Slope Vel Chnl Flow Area Top Width Froude # Chl (cfs) (ft) (ft) (ft) (ft) (ft/ft) (ft/s) (sq ft) (ft) orrs_creek 110 5327.11 100yr 2330.00 606.30 618.11 618.48 0.000909 4.91 486.76 114.48 0.30 orrs_creek 110 5327 Lat Struct orrs_creek 110 5259.399 100yr 2330.00 605.85 617.41 618.25 0.002460 7.32 319.26 45.85 0.47 orrs_creek 110 5101.586 100yr 2745.00 604.00 616.76 613.84 617.80 0.002996 8.18 367.76 169.34 0.53 orrs_creek 110 4932.325 100yr 2745.00 602.80 616.35 617.28 0.002759 7.89 408.42 297.08 0.51 orrs_creek 110 4721.837 100yr 2745.00 602.19 612.63 612.63 615.73 0.026745 14.13 195.01 33.31 0.99 orrs_creek 110 4627.501 100yr 2745.00 601.06 611.86 612.78 0.003081 7.67 357.73 53.35 0.52 orrs_creek 110 4578.574 100yr 2745.00 600.35 611.47 608.18 612.57 0.003237 8.41 326.34 41.76 0.53 orrs_creek 110 4549.2 Bridge orrs_creek 110 4522.749 100yr 2745.00 600.52 611.32 612.25 0.002963 7.72 355.48 52.31 0.52 orrs_creek 110 4384.909 100yr 2745.00 598.66 610.94 611.79 0.003174 7.43 371.26 77.52 0.53 orrs_creek 110 4168.88 100yr 2745.00 599.59 609.69 610.95 0.004398 9.00 307.62 327.25 0.62 orrs_creek 110 3995.524 100yr 2745.00 599.00 609.20 606.97 610.24 0.003213 8.33 411.64 833.68 0.56 orrs_creek 110 3806.642 100yr 3095.00 598.40 608.38 608.30 609.52 0.003823 9.36 578.30 2082.12 0.60 orrs_creek 110 3806 Lat Struct orrs_creek 110 3606.258 100yr 3095.00 598.00 608.22 607.35 608.66 0.001811 6.76 966.38 3165.39 0.42 orrs_creek 110 3470.054 100yr 3095.00 597.70 608.16 604.75 608.40 0.000865 4.98 1314.44 3380.30 0.30 Page 557 of 625 3000 3500 4000 4500 5000 595 600 605 610 615 620 Orrs Creek Plan: 1) ECM_Multiprofile 27/01/2023 Main Channel Distance (ft) El e v a t i o n ( f t ) Legend EG 100yr WS 100yr Crit 100yr Ground orrs_creek 110 Page 558 of 625 9600 9700 9800 9900 10000 10100 10200606 608 610 612 614 616 618 620 622 624 Orrs Creek Plan: 1) ECM_Multiprofile 27/01/2023 Station (ft) El e v a t i o n ( f t ) Legend EG 100yr WS 100yr Ground Bank Sta .13 .035 .13 9850 9900 9950 10000 10050 10100 10150604 606 608 610 612 614 616 618 620 Orrs Creek Plan: 1) ECM_Multiprofile 27/01/2023 Station (ft) El e v a t i o n ( f t ) Legend EG 100yr WS 100yr Ground Ineff Bank Sta .13 .06 .035 .13 9750 9800 9850 9900 9950 10000 10050 10100604 606 608 610 612 614 616 618 620 Orrs Creek Plan: 1) ECM_Multiprofile 27/01/2023 Station (ft) El e v a t i o n ( f t ) Legend EG 100yr WS 100yr Crit 100yr Ground Bank Sta .13 .06 .035 .13 Page 559 of 625 9700 9750 9800 9850 9900 9950 10000 10050 10100602 604 606 608 610 612 614 616 618 Orrs Creek Plan: 1) ECM_Multiprofile 27/01/2023 Station (ft) El e v a t i o n ( f t ) Legend EG 100yr WS 100yr Ground Ineff Bank Sta .13 .06 .035 .06 .13 9750 9800 9850 9900 9950 10000 10050602 604 606 608 610 612 614 616 618 620 Orrs Creek Plan: 1) ECM_Multiprofile 27/01/2023 Station (ft) El e v a t i o n ( f t ) Legend EG 100yr WS 100yr Crit 100yr Ground Ineff Bank Sta .06 .035 .13 9750 9800 9850 9900 9950 10000 10050600 602 604 606 608 610 612 614 616 Orrs Creek Plan: 1) ECM_Multiprofile 27/01/2023 Station (ft) El e v a t i o n ( f t ) Legend EG 100yr WS 100yr Ground Ineff Bank Sta .06 .035 .06 Page 560 of 625 9800 9850 9900 9950 10000 10050 10100600 602 604 606 608 610 612 614 616 Orrs Creek Plan: 1) ECM_Multiprofile 27/01/2023 Station (ft) El e v a t i o n ( f t ) Legend EG 100yr WS 100yr Crit 100yr Ground Ineff Bank Sta .06 .035 .06 .13 9800 9850 9900 9950 10000 10050 10100600 602 604 606 608 610 612 614 616 Orrs Creek Plan: 1) ECM_Multiprofile 27/01/2023 Orr Street Strcuture ID: ORR_550 Station (ft) El e v a t i o n ( f t ) Legend EG 100yr WS 100yr Crit 100yr Ground Ineff Bank Sta .06 .035 .06 .13 9800 9850 9900 9950 10000 10050 10100600 602 604 606 608 610 612 614 Orrs Creek Plan: 1) ECM_Multiprofile 27/01/2023 Station (ft) El e v a t i o n ( f t ) Legend EG 100yr WS 100yr Ground Bank Sta .06 .035 .06 .13 Page 561 of 625 9300 9400 9500 9600 9700 9800 9900 10000 10100595 600 605 610 615 620 Orrs Creek Plan: 1) ECM_Multiprofile 27/01/2023 Station (ft) El e v a t i o n ( f t ) Legend EG 100yr WS 100yr Ground Ineff Bank Sta .06 .035 .13 9000 9200 9400 9600 9800 10000 10200598 600 602 604 606 608 610 612 614 Orrs Creek Plan: 1) ECM_Multiprofile 27/01/2023 Station (ft) El e v a t i o n ( f t ) Legend EG 100yr WS 100yr Ground Ineff Bank Sta .06 .035 .06 .13 8400 8600 8800 9000 9200 9400 9600 9800 10000 10200598 600 602 604 606 608 610 612 614 Orrs Creek Plan: 1) ECM_Multiprofile 27/01/2023 Station (ft) El e v a t i o n ( f t ) Legend EG 100yr WS 100yr Crit 100yr Ground Ineff Bank Sta .06 .035 .06 .13 Page 562 of 625 7500 8000 8500 9000 9500 10000 10500598 600 602 604 606 608 610 612 Orrs Creek Plan: 1) ECM_Multiprofile 27/01/2023 Station (ft) El e v a t i o n ( f t ) Legend EG 100yr WS 100yr Crit 100yr Ground Ineff Bank Sta .06 .035 .06 6000 6500 7000 7500 8000 8500 9000 9500 10000 10500595 600 605 610 615 620 625 Orrs Creek Plan: 1) ECM_Multiprofile 27/01/2023 Station (ft) El e v a t i o n ( f t ) Legend EG 100yr WS 100yr Crit 100yr Ground Ineff Bank Sta .06 .035 .06 5000 6000 7000 8000 9000 10000 11000595 600 605 610 615 620 Orrs Creek Plan: 1) ECM_Multiprofile 27/01/2023 Station (ft) El e v a t i o n ( f t ) Legend EG 100yr WS 100yr Crit 100yr Ground Ineff Bank Sta .06 .035 .06 Page 563 of 625 Hydraulic Model Output Post-project Conditions 100-yr flow (2,745 cfs) Page 564 of 625 HEC-RAS Plan: PCM_Alt3_V2_MultiProfile Locations: User Defined Profile: 100yr River Reach River Sta Profile Q Total Min Ch El W.S. Elev Crit W.S. E.G. Elev E.G. Slope Vel Chnl Flow Area Top Width Froude # Chl (cfs) (ft) (ft) (ft) (ft) (ft/ft) (ft/s) (sq ft) (ft) orrs_creek 110 5327.11 100yr 2330.00 606.30 618.11 618.48 0.000909 4.91 486.76 114.48 0.30 orrs_creek 110 5327 Lat Struct orrs_creek 110 5259.399 100yr 2330.00 605.85 617.41 618.25 0.002460 7.32 319.26 45.85 0.47 orrs_creek 110 5101.586 100yr 2745.00 604.00 616.76 613.84 617.80 0.002995 8.18 367.78 169.35 0.53 orrs_creek 110 4932.325 100yr 2745.00 602.80 616.35 617.28 0.002759 7.89 408.42 297.09 0.51 orrs_creek 110 4721.837 100yr 2745.00 602.19 612.63 612.63 615.73 0.026745 14.13 195.01 33.31 0.99 orrs_creek 110 4627.501 100yr 2745.00 601.06 611.82 612.75 0.003129 7.72 355.54 53.17 0.53 orrs_creek 110 4578.574 100yr 2745.00 600.35 611.42 608.18 612.53 0.003288 8.46 324.44 41.66 0.53 orrs_creek 110 4549.2 Bridge orrs_creek 110 4522.749 100yr 2745.00 600.52 611.32 612.25 0.002963 7.72 355.48 52.31 0.52 orrs_creek 110 4384.909 100yr 2745.00 598.66 610.94 611.79 0.003174 7.43 371.26 77.52 0.53 orrs_creek 110 4168.88 100yr 2745.00 599.59 609.69 610.95 0.004398 9.00 307.62 327.25 0.62 orrs_creek 110 3995.524 100yr 2745.00 599.00 609.20 606.97 610.24 0.003213 8.33 411.64 833.68 0.56 orrs_creek 110 3806.642 100yr 3095.00 598.40 608.38 608.30 609.52 0.003823 9.36 578.30 2082.12 0.60 orrs_creek 110 3806 Lat Struct orrs_creek 110 3606.258 100yr 3095.00 598.00 608.22 607.35 608.66 0.001811 6.76 966.38 3165.39 0.42 orrs_creek 110 3470.054 100yr 3095.00 597.70 608.16 604.75 608.40 0.000865 4.98 1314.44 3380.30 0.30 Page 565 of 625 3000 3500 4000 4500 5000 595 600 605 610 615 620 Orrs Creek Plan: PCM_Alt3_V2_MultiProfile 21/07/2023 Main Channel Distance (ft) El e v a t i o n ( f t ) Legend EG 100yr WS 100yr Crit 100yr Ground orrs_creek 110 Page 566 of 625 9600 9700 9800 9900 10000 10100 10200606 608 610 612 614 616 618 620 622 624 Orrs Creek Plan: PCM_Alt3_V2_MultiProfile 21/07/2023 Station (ft) El e v a t i o n ( f t ) Legend EG 100yr WS 100yr Ground Bank Sta .13 .035 .13 9850 9900 9950 10000 10050 10100 10150604 606 608 610 612 614 616 618 620 Orrs Creek Plan: PCM_Alt3_V2_MultiProfile 21/07/2023 Station (ft) El e v a t i o n ( f t ) Legend EG 100yr WS 100yr Ground Ineff Bank Sta .13 .06 .035 .13 9750 9800 9850 9900 9950 10000 10050 10100604 606 608 610 612 614 616 618 620 Orrs Creek Plan: PCM_Alt3_V2_MultiProfile 21/07/2023 Station (ft) El e v a t i o n ( f t ) Legend EG 100yr WS 100yr Crit 100yr Ground Bank Sta .13 .06 .035 .13 Page 567 of 625 9700 9750 9800 9850 9900 9950 10000 10050 10100602 604 606 608 610 612 614 616 618 Orrs Creek Plan: PCM_Alt3_V2_MultiProfile 21/07/2023 Station (ft) El e v a t i o n ( f t ) Legend EG 100yr WS 100yr Ground Ineff Bank Sta .13 .06 .035 .06 .13 9750 9800 9850 9900 9950 10000 10050602 604 606 608 610 612 614 616 618 620 Orrs Creek Plan: PCM_Alt3_V2_MultiProfile 21/07/2023 Station (ft) El e v a t i o n ( f t ) Legend EG 100yr WS 100yr Crit 100yr Ground Ineff Bank Sta .06 .035 .13 9750 9800 9850 9900 9950 10000 10050600 602 604 606 608 610 612 614 616 Orrs Creek Plan: PCM_Alt3_V2_MultiProfile 21/07/2023 Station (ft) El e v a t i o n ( f t ) Legend EG 100yr WS 100yr Ground Ineff Bank Sta .06 .035 .06 Page 568 of 625 9800 9850 9900 9950 10000 10050 10100600 602 604 606 608 610 612 614 616 Orrs Creek Plan: PCM_Alt3_V2_MultiProfile 21/07/2023 Station (ft) El e v a t i o n ( f t ) Legend EG 100yr WS 100yr Crit 100yr Ground Ineff Bank Sta .06 .035 .06 .13 9800 9850 9900 9950 10000 10050 10100600 602 604 606 608 610 612 614 616 Orrs Creek Plan: PCM_Alt3_V2_MultiProfile 21/07/2023 Orr Street Strcuture ID: ORR_550 Station (ft) El e v a t i o n ( f t ) Legend EG 100yr WS 100yr Crit 100yr Ground Ineff Bank Sta .06 .035 .06 .13 9800 9850 9900 9950 10000 10050 10100600 602 604 606 608 610 612 614 Orrs Creek Plan: PCM_Alt3_V2_MultiProfile 21/07/2023 Station (ft) El e v a t i o n ( f t ) Legend EG 100yr WS 100yr Ground Bank Sta .06 .035 .06 .13 Page 569 of 625 9300 9400 9500 9600 9700 9800 9900 10000 10100595 600 605 610 615 620 Orrs Creek Plan: PCM_Alt3_V2_MultiProfile 21/07/2023 Station (ft) El e v a t i o n ( f t ) Legend EG 100yr WS 100yr Ground Ineff Bank Sta .06 .035 .13 9000 9200 9400 9600 9800 10000 10200598 600 602 604 606 608 610 612 614 Orrs Creek Plan: PCM_Alt3_V2_MultiProfile 21/07/2023 Station (ft) El e v a t i o n ( f t ) Legend EG 100yr WS 100yr Ground Ineff Bank Sta .06 .035 .06 .13 8400 8600 8800 9000 9200 9400 9600 9800 10000 10200598 600 602 604 606 608 610 612 614 Orrs Creek Plan: PCM_Alt3_V2_MultiProfile 21/07/2023 Station (ft) El e v a t i o n ( f t ) Legend EG 100yr WS 100yr Crit 100yr Ground Ineff Bank Sta .06 .035 .06 .13 Page 570 of 625 7500 8000 8500 9000 9500 10000 10500598 600 602 604 606 608 610 612 Orrs Creek Plan: PCM_Alt3_V2_MultiProfile 21/07/2023 Station (ft) El e v a t i o n ( f t ) Legend EG 100yr WS 100yr Crit 100yr Ground Ineff Bank Sta .06 .035 .06 6000 6500 7000 7500 8000 8500 9000 9500 10000 10500595 600 605 610 615 620 625 Orrs Creek Plan: PCM_Alt3_V2_MultiProfile 21/07/2023 Station (ft) El e v a t i o n ( f t ) Legend EG 100yr WS 100yr Crit 100yr Ground Ineff Bank Sta .06 .035 .06 5000 6000 7000 8000 9000 10000 11000595 600 605 610 615 620 Orrs Creek Plan: PCM_Alt3_V2_MultiProfile 21/07/2023 Station (ft) El e v a t i o n ( f t ) Legend EG 100yr WS 100yr Crit 100yr Ground Ineff Bank Sta .06 .035 .06 Page 571 of 625 GHD | CITY OF UKIAH | 12571956 | Hydraulics Report 14 This document is in draft form. The contents, including any opinions, conclusions or recommendations contained in, or which may be implied from, this draft document must not be relied upon. GHD reserves the right, at any time, without notice, to modify or retract any part or all of the draft document. To the maximum extent permitted by law, GHD disclaims any responsibility or liability arising from or in connection with this draft document. Attachment 3 Bridge Scour Calculations Page 572 of 625 Contraction and Abutment Scour Calculation Output from HEC-RAS Model Flow: 2,745 cfs (100-yr) D50: 1.05 mm Page 573 of 625 Page 574 of 625 GHD | CITY OF UKIAH | 12571956 | Orr Street Bridge & Corridor Study 24 This document is in draft form. The contents, including any opinions, conclusions or recommendations contained in, or which may be implied from, this draft document must not be relied upon. GHD reserves the right, at any time, without notice, to modify or retract any part or all of the draft document. To the maximum extent permitted by law, GHD disclaims any responsibility or liability arising from or in connection with this draft document. Appendix E Advance Planning Study Page 575 of 625 Technical Memorandum The Power of Commitment 12571956 1 December 12, 2023 To Tim Eriksen, Jason Benson – City of Ukiah From Rosanna Southern Richard Ramoso Matthew Kennedy, PE Project Name Orr Street Bridge and Transportation Corridor Study Subject Ukiah Orr Street Bridge – Structures Advance Planning Study (Draft APS) 1. Introduction The Orr Street Bridge and Corridor Study is a comprehensive corridor plan proposing complete street improvements along Orr Street and replacement of the bridge across Orrs Creek in Ukiah, CA. The Orr Street Bridge has been closed to vehicular traffic since 2009. The bridge replacement and the complete street design includes multimodal access considerations, vehicular access and parking, and improved access for City emergency and maintenance services. The project will provide improved walkability, bike friendliness and access across the creek within the local community. Improvements such as sidewalks, curbs, gutter, public parking lane, widened travelled way, and connectivity with existing and planned road and trail networks were evaluated in the proposed design alternatives. There were three bridge alternatives that were considered by the City and brought to the public and neighborhood group for selecting a preferred option. Based on the outcome of the public engagements and City staff direction, the following alternative was considered for the new bridge replacement: Bicycle and Pedestrian Bridge with Emergency Vehicle Access. This technical memorandum outlines the design considerations for the Advance Planning Study (APS) of the Orr Street Bridge Replacement project. Many factors were considered in the selection of structure type including cost, construction duration, constructability, transportation of bridge superstructure (precast girders or pre-engineered steel truss) and environmental impacts. 1.1 Purpose of this Memorandum This report outlines the design considerations for the APS of the Orr Street Bridge Replacement project. Many factors were considered in the recommendation of the structure type including cost, construction duration, constructability, transportation of bridge superstructure (e.g., precast girders or pre-engineered steel truss) and environmental effects. 1.2 General Description Background Ukiah, the county seat and largest city in Mendocino County, California has a population of over 16,000 people. The city is located along US Route 101 (US 101) and acts as a regional hub for commerce, trade, and tourism Page 576 of 625 12571956 2 for both Mendocino and Lake Counties. Orr Street is an approximately 850 feet long north-south local street located in the northeast part of the City, between Brush Street to the north and Ford Street to the south, and approximately 1,500 feet west of US 101. Orr Street crosses Orrs Creek, a perennial waterway and tributary to the nearby Russian River. However, the existing bridge fell into disrepair and has been closed to traffic since 2009. Replacing the Orr Street bridge across Orrs Creek and reconnecting this north-south corridor aims to provide improved connectivity for active transportation users as well as for emergency vehicles, particularly to and f rom the destinations and neighborhoods east of North State Street. Orr Street parallels North State Street – a four lane arterial – and, at project completion, will provide a lower stress alternative north-south route for people bicycling, walking, or rolling, as well as an alternative north-south route for emergency vehicles, particularly in cases of significant road congestion along North State Street. The proposed project is the community - supported alternative, maintaining the current neighborhood roadway condition of no through traffic for motor vehicles while providing renewed connections to the existing and proposed active transportation network in Ukiah, like the Class I multi-use path (Great Redwood Trail) that parallels the north side of Orrs Creek between Orr Street and North Orchard Avenue. Proposed Construction The proposed Orr Street Bridge and Corridor Improvement Project (Project) will demolish the existing closed Orr Street bridge across Orrs Creek and construct a new 15 f oot wide bridge in the same location for pedestrian, bicycle, and emergency access, with no access for non-emergency motor vehicles. The Project will also construct a new turnaround at the southern Orr Street segment approach to the new bridge, providing a new way for northbound motor vehicles to turn around and continue south away from the bridge. This new turnaround will also accommodate regular use by trash collection trucks as well as any other vehicles that are not permitted to cross the new bridge. The Project will also include the implementation of complete street facilities and amenities along Orr Street, improving connectivity and accessibility for people walking, bicycling, rolling, etc. New sidewalk and curb ramps will be constructed along the west side of the southern segment of Orr Street, as well as along the north side of Ford Street between Orr Street and east of Joseph Street, closing the existing sidewalk gap and providing a continuous connection to the new bridge for pedestrians. The Project will also include a park/plaza area at the end of the southern segment of Orr Street, just west of the bridge entrance, providing enhanced green space and amenities for residents and visitors alike. More specifically the Project will: • Demolish the existing closed bridge. • Construct a new bridge at the location of the closed bridge that is 15 feet wide, with 13’6” of clear width. • Construct 515 feet of new sidewalk along Orr Street (south side) and Ford Street, connecting to existing sidewalk. • Construct 1 new curb ramp at the intersection of Orr Street and Ford Street. • Construct curb and gutter along the east side of Orr Street south of Orrs Creek. • Provide on-street parallel parking along the east side of Orr Street south of Orrs Creek. • Construct a new “T” turnaround at the end of the southern Orr Street segment. • Construct a new park/plaza area west of the bridge entrance where the southern segment of Orr Street ends, including pedestrian amenities and landscaping. Page 577 of 625 12571956 3 2. Design & Construction Considerations 2.1 Roadway 2.1.1 Geometrics The Orrs Street Bridge will be constructed on the existing roadway alignment in one 75’ span. The profile of the bridge will be raised approximately 2.02’ from existing ground elevation to accommodate 100-year peak flow flood elevation. See conclusions in Hydraulics Report. 2.1.2 Typical Section On the proposed Orr Street Bridge, the typical section provides for a 15’ outside width, and 13’- 6” inside clear width for pedestrians, bicyclists, and emergency vehicles . 2.1.3 Approaches The approaches to the proposed bridge will need 30’ approach slabs to ramp to the proposed bridge deck elevation. Parking and passenger vehicle access along the approaches should be restricted. The bridge approach on the north side of Orrs Creek should consider connectivity to the adjacent multi-use path along the north side of the creek going east to Orchard Avenue. Both approaches will have removable bollards to prevent vehicular traffic from accessing the bridge while allowing emergency vehicle access. 2.1.4 Right-of-Way Permanent right-of-way impacts are proposed within the project limits, specifically at the location of the proposed T-Turnaround, where the parcel southeast of the Project will be impacted. Parcels along the west side of Orr Street south of Orrs Creek will also be slightly impacted by installation of new sidewalk, as well as the east side of Orr Street south of Orrs Creek with the implementation of concrete curb and gutter. 2.1.5 Drainage The project proposes to maintain the existing flow patterns wherever possible and maintain flow ultimately to Orrs Creek. Where new sidewalk and curb and gutter are being proposed, drainage infrastructure may also be needed. 2.1.6 Utilities Utilities in the project area include water, sewer, storm drain, gas, electrical, telecommunications, and cable. There is an 8” asbestos cement (AC) water main beneath Orr Street beginning at Brush Street and continuing across Orrs Creek beneath Orr Street to Ford Street. This water main must be replaced with the project. To the north of the Project, there is a 16” PVC water main beneath Brush Street from the intersection of Orr Street to the east, and a 12” steel water main beneath Brush Street from that intersection to the west. Four system valves are located at this intersection. To the south of the Project there is a 6” AC water main connecting 725 Orr Street to the main beneath Orr Street south of Orrs Creek. An 8” AC water main runs beneath Ford Street with two system valves located at the intersection of Orr St reet and Ford Street. A 6” AC sewer main runs beneath Orr Street from Ford Street, ending at a cleanout just before Orrs Creek, adjacent to 748 Orr Street. No sewer main crosses Orrs Creek or runs beneath Orrs St reet between Orrs Creek and Brush Street. A 15” PVC sewer main runs beneath Brush Street north of the Project; a 6” AC sewer main runs beneath Ford Street south of the Project. One manhole is located at the intersection of Brush Street and Orr Street, and another is located at the intersection of Ford Street and Orr Street. Page 578 of 625 12571956 4 A storm drain is located beneath Orr Street, beginning at a pipe inlet at Orrs creek and continuing to a location adjacent to parcel 748 at a curb outlet. PG&E operates a gas transmission pipeline that travels beneath Orr Street from Ford Street, crosses Orrs Creek, and continues north along Orr Street, crossing Brush Street. This gas main must be replaced with the project. There are 8 overhead utility poles, for both electric and telecommunications, located on Orr Street: 5 south of Orrs Creek and 3 between Orrs Creek and Brush Street. Four poles are operated by the City of Ukiah Electric Utility Department while the rest are operated by PG&E. Aerial telecom utilities (AT&T) are co-located along Orr Street in these same overhead utility poles. Telecom utilities travel along the west side of Orr Street (connecting with other overhead facilities at Ford Street to the south) then cross over to the east side of Orr Street before crossing Orrs Creek and connecting to the senior living development on the north side of the creek. Aerial cables (Comcast) are also co-located along Orr Street, traveling overhead along the east side of Orr Street between Ford Street and Brush Street. 2.1.7 Bicycle/Pedestrian Facilities The Project would close the pedestrian network gap on Orr Street, adding sidewalk on portions of the west side of Orr Street and connecting to the sidewalk on Ford Street. It would also connect to existing sidewalk on the east and west side of Orr Street north of Orrs Creek, as well as a Class I multi-use path that parallels the northern bank of Orrs Creek. 2.1.8 Design Exceptions No design exceptions are anticipated related to the new Orr Street bridge and corridor improvements. 2.2 Hydraulics A hydraulic analysis was performed for the proposed project. The proposed deck elevation was determined based on calculated water surface elevation (WSE) of 611.34 feet average for 100-year flow rate. The bridge soffit is proposed 1 foot above the WSE. 2.3 Scour The profile of the proposed bridge clears the creek channel, raised from ground elevation to accommodate 100-year flow rate. The total scour depth calculated for the left abutment (looking downstream) is 9.68 feet, and the right abutment (upstream) is 12.48 feet. See conclusions in Hydraulics Report (October 17, 2023). The scour analysis indicates that scour revetments would be needed for this project. 2.4 Geotechnical A geotechnical investigation will be needed to design the recommended project. Design specific analyses and site-specific geotechnical information may result in varying scour countermeasure recommendations. 2.5 Structures The project entails the replacement of the existing bridge structure designed to follow the most current American Association of State Highway and Transportation Officials (AASHTO) Load and Resistance Factor Design (LRFD) Bridge Design Specification with California Amendments (AASHTO-CA BDS), as well as compliance with Caltrans Seismic Design Criteria (SDC 2.0) and AASHTO LRFD Guide Specification for the Design of Pedestrian Bridges (AASHTO Ped). Furthermore, the bridge design will prioritize ADA compliance, ensuring a safe and accessible environment for all users. The railing design should not only meet the standard pedestrian railing load of 0.05 klf but also withstand a 0.25-kip load applied either vertically or horizontally at various points along the railing. Page 579 of 625 12571956 5 Design criteria will incorporate H20 emergency vehicular loading and a 90 psf pedestrian load will be included in the design live load. Additionally, the bridge design and associated analysis should account for various environmental factors, including wind, seismic activity, fatigue, and vibration, ensuring that the bridge performs reliably under all conditions. Caltrans Standard Plans & Standard Specifications should be adopted. Given the potential variations in terrain and elevation around the creek crossings, appropriate retaining wall systems may need to be incorporated into the design where necessary. These retaining walls will serve the dual purpose of supporting the bridge abutments and mitigating soil erosion. These will need to be determined based on the geotechnical recommendations, to determine the optimal retaining wall solution for each location, taking into consideration factors such as soil type, slope stability, and aesthetic compatibility. The project will also implement erosion control measures to protect the integrity of the bridge structures and the surrounding ecosystem. These measures will include the use of erosion-resistant materials, strategic landscaping, and stormwater management techniques to minimize erosion risks near the bridge structures. 3. Bridge Alternatives Precast Prestressed Box Beam Alternative: This alternative consists of a 75 feet single -span superstructure comprised of a standard precast prestressed (PC/PS) adjacent box beam (BI-36) with concrete deck slab topping. The PC/PS box beams will require only a 27” deep girder resulting in overall superstructure depth of about 2’-9” including the deck topping (6” concrete). Alternatively, a 3 1/2” ultra-high-performance concrete (UHPC) polymer could be used instead to reduce bridge superstructure total depth. The substructure will be a seat type abutment founded on Class 140 (PC/PS) concrete driven piles or 24” cast-in-drill-hole piles. Foundations would require a single row of piles. The final selection of pile type will depend on the environmental constraints such as noise, vibration control, and the geotechnical investigation and recommendations. This alternative does not require shoring and falsework within the creek channel. Cast-in-Place Prestressed Box Girder Alternative: This alternative consists of a single-span superstructure comprised of a standard cast-in-place prestressed (CIP/PS) concrete box girder. The superstructure depth, abutments and foundation will be the same as the precast concrete alternative described abov e. This alternative would require falsework to be constructed within the creek channel. Falsework bents could consist of driven timber pile bents or timber spread footing mats but would not need to be located within the expected limits of the creek waterway. The use of timber mats may make this alternative non-viable due to the need to cut into channel embankments and impacts to environmentally sensitive areas. Pre-engineered Steel Truss Alternative: Superstructures will be a single span weathering prefabricated steel truss spanning 90-ft long. These spans are within the typical pre-manufactured truss span of 150 feet. A classic parallel top-bottom chord type or an arch/parabolic profile may be selected depending on the aesthetic consideration. Parallel chord truss will be more economical and easier to fabricate than the archway kind. A deep foundation system is preferred to avoid excavation & shoring within the channel creek. Therefore, the substructur es will utilize PC/PS driven piles or a CIDH concrete piles depending on the recommendation of the geotechnical engineer, the same as the PC/PS Box Beam alternative. Structural Steel Girder Alternative: This alternative consists of a single-span superstructure comprised of a steel I-girders and cast-in-place concrete deck. The abutments and foundation will be the same as the precast concrete alternative described above. The steel girder will require a sup erstructure depth of 3’-0” including the deck slab. This alternative does not require falsework to be constructed within the creek channel. Standard formwork or stay -in-place deck forms may be attached to the girders to facilitate placement of the UHPC deck slab. Page 580 of 625 12571956 6 Table 1 Alternatives Comparison Table Alternative Construction Cost Considerations PC/PS Box Beam Alternative 1,125 SqFt $916/SqFt $1,030,000 Cost Total Estimate Environmental: – No falsework required in channel. Cost: – Lowest cost alternative. Constructability: – Bridge may be completed in one construction season. – Will require staging area. – Require the use of crane for girder placement. Aesthetics: – The appearance will be the smallest bridge depth option. CIP/PS Box Girder Alternative 1,125 SqFt $1,049/SqFt $1,180,000 Cost Total Estimate Environmental: – Falsework required in the channel. Cost: – Higher cost than precast alternative and steel truss alternative. Constructability: – Bridge may require two construction seasons. – Standard CIP construction techniques. – Smaller crane and less staging area. Aesthetics: – The same bridge aesthetics as the precast alternative. Pre-engineered Steel Truss Alternative 1,125 SqFt $987/SqFt $1,110,000 Cost Total Estimate Environmental: – Falsework required in the channel. Cost: – Higher cost than precast alternative but lower than the CIP/PS. Constructability: – Will require more staging area and a crane for placement of girders. Aesthetics: – The appearance will look out of place in the residential area for a pedestrian and bicycle bridge, but the bridge would need to be higher off the ground with this option to meet the “No Rise” certificate. Structural Steel Girder Alternative 1,125 SqFt $1,103/SqFt $1,240,000 Cost Total Estimate Environmental: – No falsework required in channel. Cost: – Highest cost alternative, about 20% more than the precast alternative. Constructability: – Will require more staging area and a crane for placement of girders. – Bridge may be completed in one construction season. Aesthetics: – The appearance will be similar to current bridge, and the bridge would need to be higher off the ground with this option to meet the “No Rise” certificate. Note: Construction costs reported above are based on Caltrans Comparative Bridge Costs 2022, and recent bids in Ukiah and Mendocino County. Additional cost has been adjusted as appropriate to address demolition, 25% contingency, 10% mobilization, and 5% TRO, but do not include approach roadway costs. Page 581 of 625 12571956 7 4. Recommendations Considering the comparison table above and elevation considerations of the bridge superstructure, the PC/PS box beam girders with UHPC polymer deck slab is recommended to reduce bridge superstructure total depth while being cost-efficient, and to reduce overall impacts to the bridge approaches and adjacent parcels. This alternative will also be able to be completed in one construction season, without any falsework. The PC/PS box beam alternative is the preferred alternative. Appendices: A: Site Plan B: Preliminary Bridge Plan and Profile C: APS Checklist D: Preliminary Bridge Cost Estimate 12/12/2024 Page 582 of 625 50+00 51+00 52+00 53+00 54+00 55+00 56+00 57+00 58+00 58+65 P I : 5 4 + 4 9 . 6 5 PI : 5 4 + 7 9 . 6 1 PI : 5 5 + 5 4 . 6 1 PI : 5 5 + 8 4 . 6 1 Project Client Plot Date:19 October 2023 - 7:10 AM C:\Users\daguas\OneDrive - GHD\GHD\US-Roseville-561-12571956-Orr Street Bridge\Digital_Design\ACAD\Sheets\12571956-GHD-0000-DWG-CI-0100-0101.dwgPlotted By: Danny Aguas 0 Bar is one inch on original size sheet Approved Date Author Drafting Check Designer Project Director Project No.Date Filename: Sheet No.This document and the ideas and designs incorporated herein, as an instrument of professional service, is the property of GHD. This document may only be used by GHD’s client (and any other person who GHD has agreed can use this document) for the purpose for which it was prepared and must not be used by any other person or for any other purpose. www.ghd.com Title 1" IssueNo.Checked Design Check Project Manager Conditions of Use Scale ANSI DSize PRELIMINARY CITY OF UKIAH ORR STREET BRIDGE AND CORRIDOR IMPROVEMENTS R. SOUTHERN M. KENEDY 12571956 9/29/2023 GHD Inc. 4080 Plaza Goldorado Circle Suite B Cameron Park California 95682 USA T 1 530 677 5515 APPENDIX A: ADVANCE PLANNING STUDY LOCATION AND SITE MAP C-0100AS SHOWND.AGUAS N KEY NOTES: 0 60'30' SCALE 1"=60' (11x17 SHEET) LOCATION AND SITE MAP SCALE: 1" = 60' 4 ' 8 ' 1 2 ' 1 2 ' 6 0 ' 20' 13 . 5 0 ' Page 583 of 625 BB: 54+79.61 EB: 55+54.6155+00 P I : 5 4 + 4 9 . 6 5 PI : 5 4 + 7 9 . 6 1 PI : 5 5 + 5 4 . 6 1 PI : 5 5 + 8 4 . 6 1 ℄ BRIDGE 5 BEAMS @ 3'-0" = 15'-0"' PC/PS BOX BEAM (BI-36) 3 1/2" POLYMER CONCRETE WEARING SURFACE 13'-6"' BRIDGE CLEAR WIDTH 2%2% 2' - 6 12"' ℄ BRIDGE 5 BEAMS @ 3'-0" = 15'-0" PC/PS BOX BEAM (BI-36) 3 1/2" POLYMER CONCRETE WEARING SURFACE 13'-6" BRIDGE CLEAR WIDTH 2%2% 2' - 6 12" 54+50 55+00 55+50 56+00 75'-0"30'-0"30'-0" ABUT 1 ABUT 2EG -0.00%6.73%-7.50% EL = 6 1 2 . 8 6 ST A = 5 4 + 4 9 . 6 1 EL = 6 1 4 . 8 8 ST A = 5 4 + 7 9 . 6 1 EL = 6 1 4 . 8 8 ST A = 5 5 + 5 4 . 6 1 EL = 6 1 2 . 6 4 ST A = 5 5 + 8 4 . 5 2 EG 2' - 6 1 2" 1' - 0 " FG EG -0.00%6.73%-7.50% EL = 6 1 2 . 8 6 ST A = 5 4 + 4 9 . 6 1 EL = 6 1 4 . 8 8 ST A = 5 4 + 7 9 . 6 1 EL = 6 1 4 . 8 8 ST A = 5 5 + 5 4 . 6 1 EL = 6 1 2 . 6 4 ST A = 5 5 + 8 4 . 5 2 FG Project Client Plot Date:19 October 2023 - 7:14 AM C:\Users\daguas\OneDrive - GHD\GHD\US-Roseville-561-12571956-Orr Street Bridge\Digital_Design\ACAD\Sheets\12571956-GHD-0000-DWG-CI-0100-0101.dwgPlotted By: Danny Aguas 0 Bar is one inch on original size sheet Approved Date Author Drafting Check Designer Project Director Project No.Date Filename: Sheet No.This document and the ideas and designs incorporated herein, as an instrument of professional service, is the property of GHD. This document may only be used by GHD’s client (and any other person who GHD has agreed can use this document) for the purpose for which it was prepared and must not be used by any other person or for any other purpose. www.ghd.com Title 1" IssueNo.Checked Design Check Project Manager Conditions of Use Scale ANSI DSize PRELIMINARY CITY OF UKIAH ORR STREET BRIDGE AND CORRIDOR IMPROVEMENTS R. SOUTHERN M. KENEDY 12571956 9/29/2023 GHD Inc. 4080 Plaza Goldorado Circle Suite B Cameron Park California 95682 USA T 1 530 677 5515 APPENDIX B: ADVANCE PLANNING STUDY BRIDGE PLAN & PROFILE C-101AS SHOWND.AGUAS 0 20'10' SCALE 1"=20' (11x17 SHEET) PLAN SCALE: 1" = 20' 0 10'5' SCALE 1"=10' (11x17 SHEET) TYPICAL SECTION (LOOKING UPSTATION) SCALE: 1" = 10' KEYNOTES LEGEND INDICATES DIRECTION OF TRAFFIC A B C D DATE OF ESTIMATE = 10/2023 BRIDGE REMOVAL = 1,100 SQFT STRUCTURE DEPTH =2'-6 1/2" WIDTH =15'-0" AREA =1,125 SQFT N 0 20'10' SCALE 1"=20' (11x17 SHEET) ELEVATION SCALE: 1" = 20' 0 20'10' SCALE 1"=20' (11x17 SHEET) PROFILE GRADE SCALE: 1" = 20' DATUM, ELEV 590 TO BRUSH STREET OR R S C R E E K OR R S C R E E K TO FORD STREET E EG EG 0.00% MEASURED ALONG ROAD ALIGNMENT SIDE MOUNTED PEDESTRIAN BARRIER STRUCTURE APPROACH TYPE N (30S) 3'-0" DIAMETER CIDH PILES WATER SURFACE ELEVATION, 611.34' , 100 YEAR FLOOD PEDESTRIAN BRIDGE FENCING (CURVE TOP) REMOVABLE BOLLARDSF Page 584 of 625 Consultant Prepared Advance Planning Study (APS) Checklist Sheet 1 of 2 OSFP 5/9/01 Date: 10/11/2023 Consultant Firm (for structures): GHD Inc. Phone No: (707) 523-1010 Designed by: Richard Ramoso, PE Phone No: EA: N/A County: MEN Rte: N/A KP(PM) N/A Project Description: Orr Street Bridge and Corridor Improvements Study Bridge No(s): TBD Bridge Name(s): Orr Street Bridge over Orrs Creek Total number of bridges in project: 1 APS Alternative Letter or Number (if more than one): Purpose of this APS: Initial APS Cost & Feasibility Revised scope Update cost Part A Items to collect and considerations prior to beginning the APS All items listed in Part A are to be made available and submitted if requested by the Liaison Engineer. (Mark N/A if not applicable) Preliminary profile grade of proposed structure. Typical section of the proposed structure. (Including barrier type, sidewalks, cross slope %, etc.) N/A Grades or spot elevations of roadway below the structure. N/A Typical section of roadway below the structure. (Including shoulders, gutters, embankment slope.) Site map: including horizontal alignment of new structure and the roadway below, topo, contours, etc. N/A Stage construction or detour plan for traffic on the structure. (number of lanes to remain open, Temp Railing, etc.) N/A Stage construction or detour plan for the roadway below the structure. (falsework openings for each stage and any restrictions.) "As Built" plans for existing structures. N/A Future widening plans of upper and lower roadway (verify with Route Concept Report). Site aerial photograph (at the proposed structure). Environmental and/or permit requirements (areas of potential impact, construction windows, etc.) Overhead and underground utility plans N/A Any other information that you feel is necessary to complete the study. (Other concerns that may affect the APS: local agency requirements such as aesthetics, improvements in vicinity of structure, airspace usage, other obstructions, etc.) APPENDIX C: Page 585 of 625 Consultant Prepared Advance Planning Study (APS) Checklist Sheet 2 of 2 OSFP 5/9/01 2.Have the Caltrans Structures Maintenance records been reviewed? If the records recommend any work for the structure, is it included in the APS? Yes Yes No No 1.Has this project been discussed with:the OSFP Liaison Engineer? the Caltrans District Project Manager? the roadway consultant? Yes Yes Yes No No No 4.(Widenings and Modifications) Has this project been reviewed for seismic retrofit requirements? Are seismic retrofit requirements included in the APS? Yes Yes No No 5.Any special Railroad requirements? Shoofly required? Cost of shoofly included as a separate item in the project cost estimate? Yes Yes Yes No No No 6.Any special foundation requirements, including scour critical work, special excavation such as Type A, Type D, and/or hazardous or contaminated material?Yes No 7.Any special construction requirements, including limited site accessibility or seasonal work? Seasonal work in Orrs Creek if falsework is needed - preferred Alt does not.Yes No Part B Considerations during the APS design and cost estimate preparation 3.Are there special aesthetic considerations?Yes No 8.Other items to be included in the cost such as slope paving, approach slabs, and/or adjacent retaining walls?No Approach roadway such as approach slabs are included in the cost of Bridge Yes 9.Remove existing bridge? Total Deck Area: 1125 SF (deck is already removed)Yes No 10.Any other unusual or special requirements?Yes No 11.Provide and attach a consultant prepared Design Memo to summarize and document any important assumptions, discussions, decisions, unusual items, local agency requirements such as aesthetics, improvements in vicinity of the structure, airspace usage, other obstructions, or any items noted above. Summary attached?Yes No Designer: (Printed Name) Richard Ramoso Designer’s Signature: Date: 11/3/2023 Page 586 of 625 GENERAL PLAN ESTIMATE X ADVANCE PLANNING ESTIMATE RCVD BY:IN EST: OUT EST: BRIDGE:Urr Street Bridge Replacement BR. No.:DISTRICT:01 TYPE:PC/PS Concrete Box Beam RTE:Ukiah CU:CO: EA:KP: LENGTH:75.00 WIDTH:15.00 AREA (SQ.M)=1,125 DESIGN SECTION: # OF STRUCTURES IN PROJECT :01 EST. NO.1 PRICES BY :COST INDEX: QUANTITIES BY:Rich DATE:11/3/2023 QUANTITIES CHECKED BY:Matt DATE:11/3/2023 ITEM CONTRACT ITEMS SPEC # UNIT QUANTITY UNIT PRICE AMOUNT 1 TEMPORARY RAILING (TYPE K)129000 LF 75 $50.00 $3,750.00 2 STRUCTURE EXCAVATION (BRIDGE)192003 CY 100 $250.00 $25,000.00 3 STRUCTURE BACKFILL (BRIDGE)193003 CY 50 $500.00 $25,000.00 4 24" CIDH CONCRETE PILING 490603 LF 200 $600.00 $120,000.00 5 FURNISH PC/PS BOX BEAM 48286 EA 5 $20,000.00 $100,000.00 6 ERECT PC/PS BOX BEAM 512510 EA 5 $5,000.00 $25,000.00 7 STRUCTURAL CONCRETE, BRIDGE FOOTING 510051 CY 50 $1,500.00 $75,000.00 8 FURNISH HYBRID POLYMER CONCRETE OVERLAY 37461 CF 328 $150.00 $49,218.75 9 PLACE HYBRID POLYMER CONCRETE OVERLAY 37462 SF 1,125 $15.00 $16,875.00 10 STRUCTURAL CONCRETE, APPROACH SLAB 510086 CY 35 $1,800.00 $63,000.00 11 ELASTOMERIC BEARING 518050 EA 12 $1,000.00 $12,000.00 12 JOINT SEAL (MR 2")519100 LF 30 $200.00 $6,000.00 13 BAR REINFORCING STEEL (BRIDGE)520102 LB 15,000 $3.00 $45,000.00 14 BRIDGE DECK DRINAGE SYSTEM 750505 LS 1 $10,000.00 $10,000.00 15 CONCRETE BARRIER 839727 LF 150 $300.00 $45,000.00 16 CHAIN LINK FENCE (CURVE TOP)12956 LF 150 $150.00 $22,500.00 17 ROCK SLOPE PROTECTION 723080 CY 200 $500.00 $100,000.00 18 ROCK SLOPE PROTECTION FABRIC 729011 SY 133 $25.00 $3,333.33 SUBTOTAL $746,677 ROUTING MOBILIZATION ( @ 10 % )$74,668 1. DES SECTION SUBTOTAL BRIDGE ITEMS $821,345 2. OFFICE OF BRIDGE DESIGN - NORTH CONTINGENCIES (@ 25%)$205,336 3. OFFICE OF BRIDGE DESIGN - CENTRAL BRIDGE TOTAL COST $1,026,681 4. OFFICE OF BRIDGE DESIGN - SOUTH COST PER SQ. FOOT $912.61 5. OFFICE OF BRIDGE DESIGN - WEST BRIDGE REMOVAL (CONTINGENCIES INCL.) 6. OFFICE OF BRIDGE DESIGN SOUTHERN CALIFORNIA WORK BY RAILROAD OR UTILITY FORCES GRAND TOTAL $1,026,681 TOTAL (ROUNDED)$1,030,000 COMMENTS: Geotechnical studies still needed. The cost may change once geotechincal study is completed. ATTACHMENT I APPENDIX D: PRELIMINARY COST ESTIMATE Page 587 of 625 GHD | CITY OF UKIAH | 12571956 | Orr Street Bridge & Corridor Study 25 This document is in draft form. The contents, including any opinions, conclusions or recommendations contained in, or which may be implied from, this draft document must not be relied upon. GHD reserves the right, at any time, without notice, to modify or retract any part or all of the draft document. To the maximum extent permitted by law, GHD disclaims any responsibility or liability arising from or in connection with this draft document. Appendix F Preliminary Cost Estimates Page 588 of 625 Item #Item Description Unit Quantity Unit Cost Total 1 Mobilization (10%)LS 1 $329,000.00 $329,000.00 2 Stormwater Pollution Protection Plan LS 1 $10,000.00 $10,000.00 3 Erosion Control LS 1 $25,000.00 $25,000.00 4 Temporary Traffic Control LS 1 $25,000.00 $25,000.00 5 Building Demolition EA 1 $25,000.00 $25,000.00 6 Bridge Demolition LS 1 $350,000.00 $350,000.00 7 Remove Fence LF 567 $15.00 $8,505.00 8 Remove Curb, Gutter and Sidewalk SQFT 1,680 $20.00 $33,600.00 9 Roadway Excavation CY 242 $80.00 $19,396.98 10 Roadway Resurfacing SQFT 10,156 $5.00 $50,780.00 11 Roadway Widening SQFT 2,320 $18.00 $41,760.00 12 Concrete Sidewalk and Pathways SQFT 2,584 $12.00 $31,008.00 13 Concrete Curb and Gutter LF 1,045 $40.00 $41,800.00 14 Raised Crosswalk EA 2 $5,000.00 $10,000.00 15 Curb Ramp with DWS EA 2 $8,000.00 $16,000.00 16 Bicycle Ramps EA 2 $5,000.00 $10,000.00 17 Utility Adjust to Grade (water valves/meters)EA 2 $2,000.00 $4,000.00 18 Utility Adjust to Grade (Inlets) EA 2 $5,000.00 $10,000.00 19 Utility Adjust to Grade (sewer cleanout)EA 1 $1,200.00 $1,200.00 20 Fire Hydrant Assembly EA 1 $8,000.00 $8,000.00 21 Thermoplastic Traffic Stripe LF 225 $2.50 $562.50 22 Thermoplastic Markings SQFT 442 $9.00 $3,978.00 23 New Signs EA 5 $600.00 $3,000.00 24 Relocate Sign EA 5 $300.00 $1,500.00 25 Landscaping SQFT 0 $12.00 $0.00 26 Proposed Bridge SQFT 3,525 $700.00 $2,467,500.00 27 Street Lighting EA 5 $18,000.00 $90,000.00 28 Contingency/Miscellaneous Items (40%)LS 1 $1,316,000.00 $1,316,000.00 $4,930,000 $75,000 $3,000 $2,000 $8,000 $29,000 $2,000 $0 $50,000 $247,000 $592,000 $740,000 $493,000 $2,240,000 $7,170,000 ALTERNATIVE 1 - TWO LANE VEHICULAR BRIDGE Orr Street Corridor and Bridge Feasibility Study Rounded Total (Construction Cost) CONSTRUCTION COST SUPPORT COST Total Project Cost Rounded Total (Support Cost) Utility Relocations Relocation Costs for APN 002-093-25 Right of Acquisition Services Right of Acquisition APN 002-093-25 ($30/SQFT assumed) Right of Acquisition APN 002-101-02 ($30/SQFT assumed) Right of Acquisition APN 002-093-12 ($30/SQFT assumed) Right of Acquisition APN 002-101-04 ($30/SQFT assumed) Right of Acquisition APN 002-093-21 ($30/SQFT assumed) Project Administration (5%) Preliminary Alternatives / Environmental Document (12%) Design Cost (15%) Construction Support (10%) 12571956_C004.xlsx/ALT1 4/11/2024 Page 589 of 625 Item #Item Description Unit Quantity Unit Cost Total 1 Mobilization (10%)LS 1 $265,000.00 $265,000.00 2 Stormwater Pollution Protection Plan LS 1 $10,000.00 $10,000.00 3 Erosion Control LS 1 $25,000.00 $25,000.00 4 Temporary Traffic Control LS 1 $25,000.00 $25,000.00 5 Building Demolition EA 1 $25,000.00 $25,000.00 6 Bridge Demolition LS 1 $350,000.00 $350,000.00 7 Remove Fence LF 546 $15.00 $8,190.00 8 Remove Curb, Gutter and Sidewalk SQFT 1,680 $20.00 $33,600.00 9 Roadway Excavation CY 178 $80.00 $14,263.76 10 Roadway Resurfacing SQFT 11,374 $5.00 $56,870.00 11 Roadway Widening SQFT 795 $18.00 $14,310.00 12 Concrete Sidewalk and Pathways SQFT 2,366 $12.00 $28,392.00 13 Concrete Curb and Gutter LF 1,052 $40.00 $42,080.00 14 Raised Crosswalk EA 2 $5,000.00 $10,000.00 15 Curb Ramp with DWS EA 3 $8,000.00 $24,000.00 16 Bicycle Ramps EA 0 $5,000.00 $0.00 17 Utility Adjust to Grade (water valves/meters)EA 2 $2,000.00 $4,000.00 18 Utility Adjust to Grade (Inlets) EA 2 $5,000.00 $10,000.00 19 Utility Adjust to Grade (sewer cleanout)EA 1 $1,200.00 $1,200.00 20 Fire Hydrant Assembly EA 1 $8,000.00 $8,000.00 21 Thermoplastic Traffic Stripe LF 175 $2.50 $437.50 22 Thermoplastic Markings SQFT 105 $9.00 $945.00 23 New Signs EA 5 $600.00 $3,000.00 24 Relocate Sign EA 5 $300.00 $1,500.00 25 Landscaping SQFT 0 $12.00 $0.00 26 Proposed Bridge SQFT 2,325 $800.00 $1,860,000.00 27 Street Lighting EA 5 $18,000.00 $90,000.00 28 Contingency/Miscellaneous Items (40%)LS 1 $1,059,000.00 $1,059,000.00 $3,970,000 $75,000 $3,000 $2,000 $8,000 $17,000 $2,000 $0 $50,000 $199,000 $477,000 $596,000 $318,000 $1,750,000 $5,720,000 Rounded Total (Support Cost) Total Project Cost Right of Acquisition Services Project Administration (5%) Preliminary Alternatives / Environmental Document (12%) Design Cost (15%) Construction Support (8%) Utility Relocations Relocation Costs for APN 002-093-25 CONSTRUCTION COST SUPPORT COST Orr Street Corridor and Bridge Feasibility Study ALTERNATIVE 2 - SINGLE LANE VEHICULAR BRIDGE Rounded Total (Construction Cost) Right of Acquisition APN 002-093-25 ($30/SQFT assumed) Right of Acquisition APN 002-101-02 ($30/SQFT assumed) Right of Acquisition APN 002-093-12 ($30/SQFT assumed) Right of Acquisition APN 002-101-04 ($30/SQFT assumed) Right of Acquisition APN 002-093-21 ($30/SQFT assumed) 12571956_C004.xlsx/ALT2 4/11/2024 Page 590 of 625 Item #Item Description Unit Quantity Unit Cost Total 1 Mobilization (10%)LS 1 $215,000.00 $215,000.00 2 Stormwater Pollution Protection Plan LS 1 $10,000.00 $10,000.00 3 Erosion Control LS 1 $25,000.00 $25,000.00 4 Temporary Traffic Control LS 1 $25,000.00 $25,000.00 5 Building Demolition EA 1 $80,000.00 $80,000.00 6 Bridge Demolition LS 1 $350,000.00 $350,000.00 7 Remove Fence LF 456 $15.00 $6,840.00 8 Remove Curb, Gutter and Sidewalk SQFT 1,680 $20.00 $33,600.00 9 Roadway Excavation CY 676 $80.00 $54,085.26 10 Roadway Resurfacing SQFT 10,974 $5.00 $54,870.00 11 Roadway Widening SQFT 10,263 $18.00 $184,734.00 12 Concrete Sidewalk and Pathways SQFT 5,587 $12.00 $67,045.50 13 Concrete Curb and Gutter LF 1,226 $40.00 $49,040.00 14 Raised Crosswalk EA 0 $5,000.00 $0.00 15 Curb Ramp with DWS EA 2 $8,000.00 $16,000.00 16 Bicycle Ramps EA 2 $5,000.00 $10,000.00 17 Utility Adjust to Grade (water valves/meters)EA 4 $2,000.00 $8,000.00 18 Utility Adjust to Grade (Inlets) EA 2 $5,000.00 $10,000.00 19 Utility Adjust to Grade (sewer cleanout)EA 2 $1,200.00 $2,400.00 20 Fire Hydrant Assembly EA 1 $8,000.00 $8,000.00 21 Thermoplastic Traffic Stripe LF 104 $2.50 $260.00 22 Thermoplastic Markings SQFT 35 $9.00 $315.00 23 New Signs EA 7 $600.00 $4,200.00 24 Relocate Sign EA 5 $300.00 $1,500.00 25 Landscaping SQFT 754 $12.00 $9,042.92 26 Proposed Bridge SQFT 1,125 $915.56 $1,030,005.00 27 Street Lighting EA 6 $18,000.00 $108,000.00 28 Contingency/Miscellaneous Items (40%)LS 1 $860,000.00 $860,000.00 $3,220,000 $75,000 $3,000 $2,000 $8,000 $17,000 $0 $0 $150,000 $161,000 $387,000 $483,000 $258,000 $1,540,000 $4,760,000 Utility Relocation Relocation Costs for APN 002-093-25 Right of Way Acquisition Services CONSTRUCTION COST SUPPORT COST Right of Way Acquisition APN 002-093-25 ($30/SQFT assumed) Right of Way Acquisition APN 002-101-02 ($30/SQFT assumed) Right of Way Acquisition APN 002-093-12 ($30/SQFT assumed) Right of Way Acquisition APN 002-101-04 ($30/SQFT assumed) Right of Way Acquisition APN 002-093-21 ($30/SQFT assumed) Design Cost (15%) Construction Support (8%) Total Project Cost Rounded Total (Support Cost) Orr Street Corridor and Bridge Feasibility Study ALTERNATIVE 3a - Bike and Pedestrian Bridge (with emergency access) Rounded Total (Construction Cost) Project Administration (5%) Preliminary Alternatives / Environmental Document (12%) 12571956_C004.xlsx/ALT3a 4/11/2024 Page 591 of 625 Item #Item Description Unit Quantity Unit Cost Total 1 Mobilization (10%)LS 1 $207,000.00 $207,000.00 2 Stormwater Pollution Protection Plan LS 1 $10,000.00 $10,000.00 3 Erosion Control LS 1 $25,000.00 $25,000.00 4 Temporary Traffic Control LS 1 $25,000.00 $25,000.00 5 Building Demolition EA 0 $80,000.00 $0.00 6 Bridge Demolition LS 1 $350,000.00 $350,000.00 7 Remove Fence LF 456 $15.00 $6,840.00 8 Remove Curb, Gutter and Sidewalk SQFT 1,680 $20.00 $33,600.00 9 Roadway Excavation CY 676 $80.00 $54,085.26 10 Roadway Resurfacing SQFT 10,974 $5.00 $54,870.00 11 Roadway Widening SQFT 10,263 $18.00 $184,734.00 12 Concrete Sidewalk and Pathways SQFT 5,587 $12.00 $67,045.50 13 Concrete Curb and Gutter LF 1,226 $40.00 $49,040.00 14 Raised Crosswalk EA 0 $5,000.00 $0.00 15 Curb Ramp with DWS EA 2 $8,000.00 $16,000.00 16 Bicycle Ramps EA 2 $5,000.00 $10,000.00 17 Utility Adjust to Grade (water valves/meters)EA 4 $2,000.00 $8,000.00 18 Utility Adjust to Grade (Inlets) EA 2 $5,000.00 $10,000.00 19 Utility Adjust to Grade (sewer cleanout)EA 2 $1,200.00 $2,400.00 20 Fire Hydrant Assembly EA 1 $8,000.00 $8,000.00 21 Thermoplastic Traffic Stripe LF 104 $2.50 $260.00 22 Thermoplastic Markings SQFT 35 $9.00 $315.00 23 New Signs EA 7 $600.00 $4,200.00 24 Relocate Sign EA 5 $300.00 $1,500.00 25 Landscaping SQFT 754 $12.00 $9,042.92 26 Proposed Bridge SQFT 1,125 $915.56 $1,030,005.00 27 Street Lighting EA 6 $18,000.00 $108,000.00 28 Contingency/Miscellaneous Items (40%)LS 1 $828,000.00 $828,000.00 $3,100,000 $75,000 $3,000 $2,000 $8,000 $17,000 $0 $0 $150,000 $155,000 $372,000 $465,000 $248,000 $1,500,000 $4,600,000 Right of Way Acquisition APN 002-093-25 ($30/SQFT assumed) Orr Street Corridor and Bridge Feasibility Study ALTERNATIVE 3b - Bike and Pedestrian Bridge (with emergency access) CONSTRUCTION COST Rounded Total (Construction Cost) SUPPORT COST Utility Relocation Right of Way Acquisition APN 002-093-12 ($30/SQFT assumed) Right of Way Acquisition APN 002-101-04 ($30/SQFT assumed) Right of Way Acquisition APN 002-093-21 ($30/SQFT assumed) Right of Way Acquisition APN 002-101-02 ($30/SQFT assumed) Rounded Total (Support Cost) Total Project Cost Relocation Costs for APN 002-093-25 Right of Way Acquisition Services Project Administration (5%) Preliminary Alternatives / Environmental Document (12%) Design Cost (15%) Construction Support (8%) 12571956_C004.xlsx/ALT3b 4/11/2024 Page 592 of 625 GHD | CITY OF UKIAH | 12571956 | Orr Street Bridge & Corridor Study 26 www.ghd.com The Power of Commitment Page 593 of 625 20-CDBG-12052 - Deliverable 1 - Land survey results as depicted on topographic map showing property lines and existing utilities ATTACHMENT 4 Page 594 of 625 ATTACHMENT 5 RESOLUTION NO. 2024-__ A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH ACKNOWLEDGING ACOMPLISHMENTS AND CONFIRMING ACTIVITY COMPLETION OF COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PLANNING ACTIVITY: ORR STREET BRIDGE AND TRANSPORTATION CORRIDOR STUDY AND PLAN WHEREAS, on August 5, 2020, the City Council adopted Resolution 2020-43 authorizing the submittal of a State Community Development Block Grant (CDBG) application in response to the 2020 CDBG Notice of Funding Availability (NOFA) issued by the State Department of Housing and Community Development (HCD); and WHEREAS, the City was awarded $150,000 in State CDBG funds for Standard Agreement 20- CDBG-12052 for the “Orr Street Bridge and Transportation Corridor Study and Plan” and executed the Standard Agreement on June 7, 2021; and WHEREAS, the project has been completed, all activity funds have been expended, and the City has been approved for reimbursement of $150,000 by HCD for all project expenses; and WHEREAS, the State CDBG program requires that City staff present a report on project accomplishments and performance after the project has been completed; and WHEREAS, the State CDBG program requires the City Council to conduct a public hearing to receive public comment and adopt a Resolution acknowledging accomplishments, confirming activity completion, and confirming approval of reimbursement of all grant funds from HCD requested by the City through Standard Agreement 20-CDBG-12052. NOW, THEREFORE, BE IT RESOLOVED as follows: 1. The City Council of the City of Ukiah has reviewed the activity staff report and acknowledges the project accomplishments, which include the completion of the “Orr Street Bridge and Transportation Corridor Study and Plan”; 2. The City Council confirms activity completion; 3. The City Council confirms that the City has been approved for reimbursement of all grant- related funds from the State and is ready to close out standard agreement 20-CDBG-12052 THE FOREGOING RESOLUTION WAS ADOPTED at a regular meeting of the City Council of the City of Ukiah held on the 5th day of June, 2024, by the following roll call vote. AYES: NOES: ABSTAIN: ABSENT: _______________________________ Josefina Dueñas, Mayor STATE OF CALIFORNIA City of Ukiah Page 595 of 625 ATTACHMENT 5 ATTEST: I, Kristine Lawler, City Clerk of the City of Ukiah, State of California, hereby certify the above and foregoing to be a full, true, and correct copy of a resolution adopted by said City Council on this 5th day of June, 2024. Kristine Lawler, City Clerk of the City of Ukiah of the State of California By: _______________________________ Page 596 of 625 1 Kristine Lawler Subject:12b Correspondence Received - Councilmember Susan Sher Dear Mayor Duenas and Council Members: I am unable to attend the meeting of June 5, 2024 but wanted to comment on Agenda Item 12.b. since I have been following this issue closely for several years. I understand Council is tasked with receiving a report regarding a CDBG grant for a Transportation and Corridor Study and Plan for the Orr Street Bridge, receive public comment and vote on a Resolution “acknowledging project accomplishments and confirming activity completion.” In my view, the manner in which this project has been handled has not been one of the City’s finest moments. For nearly fifteen years, the Orr Street Bridge has been a dangerous, blighted structure and a magnet for drug dealing and trash dumping. One would think that the City would have treated this as an urgent situation and taken immediate action to remedy it. Prior to 2009, the bridge had been open to vehicle traƯic that resulted a constant stream of fast cars streaming through an all ready congested neighborhood. About the time the Orchard Avenue Extension opened as an outlet for vehicles to move north and south, the Orr Street Bridge was closed to traƯic and became a pedestrian bridge, a very positive change for the Wagenseller Neighborhood regarding safety, air quality and noise. The downside however, was that the floor of the bridge consisted of rotting plywood that posed a serious danger to those, especially children who routinely crossed the bridge by foot or bicycle. To make matters worse, in approximately 2021, the City removed the floor of the bridge, revealing only the narrow steel beams that made crossing even more hazardous. Currently in mid-2024, some pedestrians do in fact continue to make this highly dangerous crossing. Many residents have repeatedly asked the City to refurbish the bridge to eliminate these dangers. For fifteen years, however, City staƯ maintained that a needed design for a turnaround for delivery trucks and emergency vehicles was the reason no action had been taken. But there was no demonstrated urgency to address these issues. Please see a partial chronology of events from 2008 through 2020 relative to the bridge starting on page 392 of the Council packet. The City applied for the CDBG grant at issue here ostensibly to explore options for the future of the bridge. To neighborhood residents, however, it appeared that the grant application was unfortunately, yet another way to delay desperately needed improvements. Objectives of CBDG funding are to benefit low and moderate income persons; prevent or eliminate slums or blight; or meet urgent needs. Plans for refurbishment are now finally in the works but urgent needs have certainly not been met; nor have slums or blight been remedied to benefit the neighborhood’s largely low income residents. Ironically, the receipt of this grant actually delayed badly needed action by at least another five years. I acknowledge that the hydrology study provided by the grant likely made a valuable contribution. The community workshop held at the site of the bridge in August 2022, although not well-publicized and poorly organized (the consultants brought only a handful of comment forms and very few pens and did little to encourage attendees to share comments), did give some local residents an opportunity to express their clear preference for keeping the bridge closed to vehicle traƯic. (Please see those comments on pages 366 through 389 of the meeting packet that overwhelmingly indicate that sentiment.) Page 597 of 625 2 I hope that at a minimum, as possible refurbishment plans go forward, City will respect the wishes of residents who do not once again, want their neighborhood to be used as a freeway. If those wishes are honored, perhaps the goals of the CDBG grant, albeit much delayed, will be achieved. Thank you for your attention. Susan Sher Page 598 of 625 Page 1 of 3 Agenda Item No: 14.a. MEETING DATE/TIME: 6/5/2024 ITEM NO: 2024-246 AGENDA SUMMARY REPORT SUBJECT: Adopt a Resolution Making a Declaration of Surplus Property, Pursuant to Government Code Section 54220, for Property Located within the Airport Industrial Park - Planned Development in the City of Ukiah, California, County of Mendocino (APNs: 180-110-12; 180-120-15; 180-120-16). DEPARTMENT: Community Development PREPARED BY: Jesse Davis, Chief Planning Manager PRESENTER: Jesse Davis, Chief Planning Manager. ATTACHMENTS: 1. Property Profile Maps 2. Draft Resolution, APN Maps, NOA Summary: The City Council will consider adoption of a resolution making a declaration of surplus property regarding the potential disposition of real property located within the Airport Industrial Park - Planned Development, Assessor Parcel Numbers 180-110-12; 180-120-15 and 180-120-16 following the procedures set forth in the Surplus Lands Act (“SLA”). Background: The Surplus Land Act ("SLA"), originally enacted in 1968, was modified in 2020 (AB1486), to ensure the availability of property for affordable housing development. Recent updates to the SLA require that any “surplus land” a local agency intends to dispose of, either by sale or a lease for longer than 15 years, be made available for development of affordable housing or park and recreation facilities before its disposition. State law requires that before disposition, the land must be declared either “surplus land” or “exempt surplus land,” as supported by written findings. The SLA gives affordable housing developers and other public entities a right of first refusal on all public agency-owned land in the State of California. It does not, however, prevent agencies from ultimately selling or leasing property for other uses or fair market value. Property can be declared “exempt surplus land,” if it is to be utilized for affordable housing, dedicated to "Agency Use" (e.g. school, water-plant, etc.), or is not considered suitable for development (former right-of- way, parcel fragment, etc.). If the property does not conform to an exemption identified in Government Code §54221, then it is processed as “surplus land.” Property that completes the SLA review process is subject to a covenant requiring any residential development with ten (10) or more units to provide at least 15% of units for lower-income households. Discussion: The City owns and controls real property located within the Airport Industrial Park - Planned Development, identified as APNs 180-110-12; 180-120-15 and 180-120-16) (“Property”). The Property consists of three (3) parcels designated under an Industrial (“I”) Land Use Designation per Ordinance Number 1213 (Airport Industrial Park - Planned Development). Although the City has an interest in developing a portion of the Property for a municipal corporation yard, the City's preferred development scenario does not qualify for an 'Agency Use Exemption' under the Surplus Lands Act (“SLA”). Staff reviewed other potential exemptions with Department of Housing & Community Development (HCD) Staff on May 29, 2024, but was unable to identify any appropriate alternative considerations as conveyed within Government Code §54221. Given the estimated costs to extend and provide utility services and access the Property, it is likely that the City would need to dispose of a portion of the Property or engage with a private-developer to facilitate a lease- Page 599 of 625 Page 2 of 3 back for which the private-developer would facilitate the construction of shared infrastructure for a reduced purchase price. Therefore, upon consultation with HCD, Staff has determined that the Property be declared “surplus land” as conveyed in the associated Resolution (Attachment 1), and that Staff receive instructions to issue a Notice of Availability (Attachment 1) to all required entities for the Property identified in Attachment 2, to progress potential development opportunities. Staff acknowledges that the Property features numerous constraints that would make it unsuitable for most types of residential or recreational development, given its proximity to the Ukiah Municipal Airport ("UKI"), which features a number of restrictive safety compatibility zones that to varying degrees restrict density, as well as a variety of associated land uses, including schools and recreational facilities. Additionally, the Property is adjacent to the primary Stationary (Ukiah Municipal Airport & industrial operations) and Non- Stationary (U.S. 101) noise sources identified in the City of Ukiah’s Safety Element. These noise sources are required to be taken into account in making land use decisions, such as those that would be required to realize use of the property for a residential, recreational or educational use, given the current land use designation. Upon the City’s determination that the subject properties are “surplus land”, the procedures set forth in Government Code Section 54220 must be followed. Those procedures require the City to offer the sale of surplus land to certain entities for a period of 60 days by transmitting a written notice of availability (“NOA”) to those entities, including: • For the purpose of developing low- and moderate-income housing, any “local public entity” as defined in Health and Safety Code Section 50079 within whose jurisdiction the surplus land is located and to “Housing Sponsors” that have notified the HCD of their interest in surplus land for the development of affordable housing; and • For open space purposes, to local park districts; and • For the purpose of use by a school district for school facilities construction or open space purposes, to the Ukiah Unified School District; and • If the City receives correspondence expressing interest from any of the above entities after transmitting an NOA, the City is required to enter into good faith negotiations concerning the price and terms of the sale with that entity for a period of 90 days. If the price and terms cannot be agreed upon after 90 days upon completion of subsequent review and approval by HCD. Alternatively, if no entity gives notice of interest, the City may sell the surplus land without further regard to the surplus land procedures, upon completion of tasks required by HCD. Recommended Action: 1) Find that the declaration of surplus property is exempt from environmental review pursuant to the California Environmental Quality Act (“CEQA”), Class 12, Surplus Property Sales; 2) Adopt the attached Resolution declaring that the properties located within the Airport Industrial Park - Planned Development (APNs: 180-110-12; 180-120-15; 180-120-16) are surplus land; and 3) Direct the City Manager to follow the procedures set forth in the Surplus Lands Act (“SLA”), for the sale of the aforementioned surplus land. BUDGET AMENDMENT REQUIRED: N/A CURRENT BUDGET AMOUNT: N/A PROPOSED BUDGET AMOUNT: N/A FINANCING SOURCE: N/A PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A COORDINATED WITH: City Attorney; Department of Public Works; City Manager's Office DIVERSITY-EQUITY INITIATIVES (DEI): N/A Page 600 of 625 Page 3 of 3 CLIMATE INITIATIVES (CI): N/A GENERAL PLAN ELEMENTS (GP): LU - 5; LU - 5.1; ED - 3; ED - 3.1; ED - 3.3 Page 601 of 625 !!! !!! !!! SR 222 r E EE E E E E E EEE E E E EE E E E E EE E E E E E E E E Elk Ukiah Philo Covelo Albion Leggett Willits Navarro Hopland Gualala Westport Comptche Calpella Mendocino Boonville Yorkville Fort Bragg Laytonville Point Arena Potter Valley SUBJECT PARCELS Attachment 2 Page 602 of 625 G O B A L E T L A N E B E A C O N L A NE L A W S A V E N U E Page 603 of 625 Page 604 of 625 180-030-RW 0 A± 003-330-62 UKIAH CITY OF 0 A± 180-120-03 UKIAH CITY OF 13.42 A± 180-110-12 CITY OF UKIAH 7.98 A± 180-120-15 CITY OF UKIAH 5.39 A± 180-110-07 MARINA BAY CROSSING LLC 9 A± 180-110-03 ORSI BERNARD A AND SANDRA TT 30.1 A± 180-120-18 ORSI BERNARD A AND SANDRA TT 8.12 A± 184-080-36 CITY OF UKIAH 2.8 A± 184-080-33 ORSI BERNARD A AND SANDRA TT 2.19 A± 184-062-03 UKIAH CITY OF 0 A± 184-063-11 CRANE DOUGLAS F TTEE 0 A± 180-120-17 ORSI BERNARD A AND SANDRA TT 2 A± 180-110-21 CITY OF UKIAH 0.89 A± 184-080-37 CITY OF UKIAH 4.5 A± 180-120-16 CITY OF UKIAH 0.45 A±184-063-12 WILLIAMS COMMUNICATIONS IN 1 A± 180-110-14 CITY OF UKIAH 2.14 A± 180-110-14 CITY OF UKIAH 2.14 A± 184-061-12 UKIAH CITY OF 0 A± 184-062-01 UKIAH CITY OF 0 A± 184-080-38 NORGARD PROPERTIES INC 0.46 A± 184-062-07 UKIAH CITY OF 0 A± 184-061-09 UKIAH CITY OF 0 A± 184-061-13 UKIAH CITY OF 0 A± 184-080-35 ORSI BERNARD A AND SANDRA TT 0.69 A± 184-061-14 UKIAH CITY OF 0 A± 184-061-08 UKIAH CITY OF 0 A± 184-080-11 STEPHENS ERROLL A 0 A± 184-063-03 MENDEZ MARCO / 0 A± 184-062-09 UKIAH CITY OF 0.23 A± 184-080-03 MARTINEZ CECILIA M 0 A± 184-061-03 UKIAH CITY OF 0 A± 184-063-05 WALLS TAMMY L 0 A± 184-061-07 UKIAH CITY OF 0 A± 183-020-02 HILDRETH FARMS INCORPORATE 22.68 A± 184-062-16 UKIAH CITY OF 0.65 A± 184-080-04 TRIPP ALVIN G SR TTEE 0 A± 184-063-02 TORRES MARIA LUISA 0 A± 184-063-06 MENDOZA BERNARDO 0.25 A± 184-063-07 MARTINEZ STEPHEN C 1/2 0 A± 184-061-05 UKIAH CITY OF 0 A± 180-110-15 CITY OF UKIAH 0.63 A± 184-080-16 NORGARD PROPERTIES INC 0 A± 184-063-04 MORENO JESUS AND JANIE 0.25 A± 184-062-02 WEATHERS ROBERT THOMAS AND J 0 A± 184-061-04 UKIAH CITY OF 0 A± 184-080-09 MORA HECTOR SAUL 0 A± 184-063-01 MARTINEZ ALICIA MARIA TLEL 0 A± 184-080-39 LOPEZ DONALDO LOPEZ 0.15 A± 184-080-20 NORGARD PROPERTIES INC 0 A± 180-110-13 CITY OF UKIAH 0.04 A± 180-110-09 CITY OF UKIAH 0.04 A± Page 605 of 625 Page 606 of 625 Page 607 of 625 Page 608 of 625 Page 609 of 625 Page 610 of 625 Page 611 of 625 Riverine Freshwater Forested/Shrub Wetland Freshwater Emergent Wetland Page 612 of 625 Low_Dens_Interface Very_Low_Dens_NoVeg Uninhabited_Veg High_Dens_Interface Med_Dens_Interface Uninhabited_NoVeg Med_Dens_Intermix Water Page 613 of 625 PD Page 614 of 625 Page 615 of 625 Page 1 of 2 RESOLUTION 2024- RESOLUTION OF THE COUNCIL OF THE CITY OF UKIAH DECLARING REAL PROPERTY OWNED BY THE CITY LOCATED WITHIN THE AIRPORT INDUSTRIAL PARK - PLANNED DEVELOPMENT (APNS 180-110-12; 180-120-15 AND 180-120-16) AS SURPLUS LAND, DIRECTING STAFF TO PREPARE AND SUBMIT A NOTICE OF AVAILABILITY, AND AUTHORIZING THE CITY MANAGER TO COMPLY WITH THE SURPLUS LAND ACT WHEREAS, the City of Ukiah (the “City”) is the owner in fee simple of certain real properties known as Assessor Parcel Numbers 180-110-12; 180-120-15 and 180-120-16, (“Property”); and WHEREAS, the Property is a ±13.82 acre site that features a mixture of vacant land (±7.98 acres) and vineyard (±5.84 acres) as depicted on the attached Exhibit A; and WHEREAS, the Property is subject to the Airport Industrial Park – Planned Development (Ordinance #1213) regulations, and maintains an ‘Industrial’ Land Use Designation ; and WHEREAS, a portion of the Property will be further evaluated for a governmental use, particularly the relocation of the City’s Municipal Corporation Yard from its current location on the grounds of the Ukiah Municipal Airport (“UKI”); and WHEREAS, Assembly Bill 1486 went into effect on January 1, 2020 (“AB 1486”), and expanded the Surplus Land Act (Government Code Section 54220 et seq.) (the “Act”) requirements for local agencies prior to the disposition and disposal of a “surplus land”; and WHEREAS, the Property is “surplus land” because it is not entirely necessary for the City’s use and none of the statutory exemptions set forth under Government Code Section 54221(f)(1) are fully applicable, and therefore the Property and disposition thereof are subject to the Act; and WHEREAS, due to its location adjacent to UKI, the Property features multiple development constraints, to protect public health, safety, and welfare by ensuring the orderly expansion of UKI and the adoption of land use measures that minimize the public’s exposure to excessive noise and safety hazards within areas around public airports to the extent that these areas are not already devoted to incompatible uses; and WHEREAS, City staff and consultants will use an appraisal of the Property to establish its market value; and WHEREAS, the Act requires that prior to the disposition of any surplus land where an exemption does not apply, the City must issue a Notice of Availability (“NOA”), in the form attached hereto as Exhibit B (the “Notice”) to, among others, affordable housing developers, and thereafter, if any qualified entity submits a quality Notice of Interest within sixty (60) days of issuance of the NOA, the local agency must negotiate in good faith for at least ninety (90) days with any such submitting entities before pursuing alternative disposition; and WHEREAS, the City’s portion of the proceeds from the disposition of the Property and tax generated may provide funding to enhance City services, and the future development of a municipal corporation yard. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Ukiah hereby finds and declares, as follows: . Page 616 of 625 Page 2 of 2 Section 1: The Property is “surplus land” as defined by the Act, because the Property is owned in fee simple by the City, does not fit within the definition of “exempt surplus land” as set forth in the Act, and may only be partially necessary for the City’s use. Section 2. The City Council authorizes and approves the form of the Notice, attached hereto as Exhibit B, and authorizes the City Manager, Deputy City Manager, Community Development Director, or designee(s) to comply with the requirements of the Act, to issue the Notice to those statutorily entitled to receive it pursuant to Government Code Section 54222, and to negotiate in good faith with those entities, if any, who submit qualified Notices of Interest (Government Code Sections 54222.5 and 54223). Section 3. The action authorized by this Resolution does not authorize or approve the actual disposition or sale of the Property. Any proposed agreement for the disposition of the Property shall be subject to the approval of the City Council. Section 4. The disposition of Property as surplus property is exempt from environmental review under the California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines Section 15312 (Cal. Code Regs., Title 14). However, if development is proposed on the Property by a buyer at a future date, then that subsequent development may be subject to environmental review under CEQA. Section 5. Severability. If any provision of this Resolution or the application thereof to any person or circumstance is held invalid, such invalidity shall not affect other provisions or applications, and to this end the provisions of this Resolution are declared to be severable. Section 6. Effective Date. This Resolution shall become effective immediately upon its adoption. Section 7. The City Clerk shall certify to the adoption of this Resolution and that the same shall be in full force and effect. PASSED, APPROVED AND ADOPTED this 5th day of June 2024 by the following roll call vote: AYES: NOES: ABSTAIN: ABSENT: ______________________ Josefina Dueñas, Mayor ATTEST: _______________________ Kristine Lawler, City Clerk Exhibit A – APN Maps Exhibit B – Notice of Availability Page 617 of 625 Page 618 of 625 Page 619 of 625 June 5, 2024 To All Interested Parties: RE: Notice of Availability/Offer to Sell Surplus Property As required by Government Code Section 54220 of the State of California, City of Ukiah is providing notification that the City of Ukiah intends to sell/lease the surplus property listed in the accompanying table. In accordance with Government Code Section 54222, you have sixty (60) days from the date this offer was sent via certified mail or electronic mail to notify the City of Ukiah of your interest in acquiring the property. However, this offer shall not obligate the City of Ukiah to sell the property to you. Instead, the City of Ukiah would enter into at least ninety (90) days of negotiations with you pursuant to Government Code Section 54223. If no agreement is reached on sales price and terms, or lease terms, the City of Ukiah may market the property to the general public. As required by Government Code Section 54227, if the City of Ukiah receives more than one letter of interest during this 60-day period, it will give first priority to entities proposing to develop housing where at least 25 percent of the units will be affordable to lower income households. If more than one such proposal is received, priority will be given to the proposal with the greatest number of affordable units. If more than one proposal specifies the same number of affordable units, priority will be given to the proposal that has the lowest average affordability level. In the event your agency or company is interested in purchasing the property, you must notify the City of Ukiah in writing within sixty (60) days of the date this notice was sent via certified mail or electronic mail. Notice of your interest in acquiring the property shall be delivered to Shannon Riley - Deputy City Manager, at 300 Seminary Avenue, Ukiah, CA, 95482. You may also direct your questions to sriley@cityofukiah.com or by calling 707-463-6217. Entities proposing to submit a letter of interest are advised to review the requirements set forth in the Surplus Land Act (Government Code Section 54220-54234). Exhibit B Page 620 of 625 Page 621 of 625 Page 1 of 1 Agenda Item No: 14.b. MEETING DATE/TIME: 6/5/2024 ITEM NO: 2024-274 AGENDA SUMMARY REPORT SUBJECT: Receive Updates on City Council Committee and Ad Hoc Assignments, and, if Necessary, Consider Modifications to Assignments and/or the Creation/Elimination of Ad Hoc(s). DEPARTMENT: City Clerk PREPARED BY: Kristine Lawler, City Clerk PRESENTER: Mayor Dueñas and Various Councilmembers ATTACHMENTS: 1. 2024 City Council Special Assignments and Ad Hocs Summary: City Council members will provide reports and updates on their committee and ad hoc assignments. If necessary, the Council may consider modifications. Background: City Council members are assigned to a number of committees and ad hoc activities. These assignments are included as Attachment 1. Discussion: Previously, the City Council discussed having more time allocated to reporting on committee and ad hoc activities. Often, the Council Reports section of the regular agenda is rushed due to impending business (i.e., public hearings), and not enough time is afforded for reports beyond community activities. In an effort to foster regular updates on committee and ad hoc assignments, this item is being placed on the agenda to provide the City Council members an expanded opportunity to report on assignments and modify assignments as necessary. Recommended Action: Receive report(s). The Council will consider modifications to committee and ad hoc assignments along with the creation/elimination ad hoc(s). BUDGET AMENDMENT REQUIRED: No CURRENT BUDGET AMOUNT: N/A PROPOSED BUDGET AMOUNT: N/A FINANCING SOURCE: N/A PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A COORDINATED WITH: N/A DIVERSITY-EQUITY INITIATIVES (DEI): N/A CLIMATE INITIATIVES (CI): N/A GENERAL PLAN ELEMENTS (GP): N/A Page 622 of 625 2024 CITY COUNCIL SPECIAL ASSIGNMENT LIST LOCAL / UKIAH VALLEY MTG DATE/TIME MEETING LOCATION MAILING ADDRESS/CONTACT COMMITTEE FUNCTION ASSIGNED TO PRINCIPAL STAFF SUPPORT City Broadband Project TBD TBD Civic Center 300 Seminary Ave. Ukiah, CA 95482 to evaluate the Request for Proposal (RFP) for the Internet Service Provider (ISP) for the California's Public Utilities Commission (CPUC) Last Mile Broadband Orozco Jim Robbins, Grants Manager, 463-6708; jrobbins@cityofukiah.com Investment Oversight Committee Varies Civic Center 300 Seminary Ave. Ukiah, CA 95482 Civic Center 300 Seminary Ave. Ukiah, CA 95482 Reviews City investments, policies, and strategies Crane Orozco - Alternate Alan Carter, Treasurer Dan Buffalo, Director of Finance; 463-6220 dbuffalo@cityofukiah.com Disaster Council Shall meet a minimum of once a year at a time and place designated upon call of the chair Place designated upon call of the chair or, if she/he is unavailable or unable to call such meeting, the first vice chair and then the City Manager or her/his designee. Office of Emergency Management 300 Seminary Ave. Ukiah, CA 95482 467-5720 - Traci Boyl Develop any necessary emergency and mutual aid plans, agreements, ordinances, resolutions, rules, and regulations. Orozco Duenas- Alternate Traci Boyl, City Manager's Office Management Analyst; 467-5720; tboyl@cityofukiah.com Greater Ukiah Business & Tourism Alliance (GUPTA) 4th Monday of month, 10 a.m. 200 S School St. Ukiah, CA 95482 200 S School St. Ukiah, CA 95482 Promotes tourism and works to strengthen and promote the historic downtown and businesses within the greater Ukiah area Marianne Davison - Community Services Department Staff Duenas - Alternate Shannon Riley, Deputy City Manager; 467-5793 sriley@cityofukiah.com Mendocino County Inland Water and Power Commission (IWPC) 2nd Thursday of month, 6:00 p.m. Civic Center 300 Seminary Avenue conference room 5 IWPC Staff P.O. Box 1247 Ukiah, CA 95482 391-7574 - Candace Horsley Develops coordination for water resources and current water rights: Potter Valley project - Eel River Diversion Rodin Orozco - Alternate Sean White, Director of Water Resources; 463-5712 swhite@cityofukiah.com North Coast Opportunities (NCO)4th Wednesday of month, 2 p.m.Alternating locations - Ukiah and Lakeport Governing Board Chair North Coast Opportunities 413 North State Street Ukiah, CA 95482 Assist low income and disadvantaged people to become self reliant Burgess Jake Burgess, Community Services Supervisor; 463-6201 jburgess@cityofukiah.com Sun House Guild ex officio 2nd Tuesday of month, 4:30 p.m. Sun House 431 S. Main St. Ukiah, CA 431 S. Main Street Ukiah, CA 95482 467-2836 Support and expand Grace Hudson Museum Duenas Neil Davis - Alternate David Burton, Museum Director; 467-2836 dburton@cityofukiah.com Ukiah Valley Basin Groundwater Sustainability Agency (GSA) 2nd Thursday of month, 1:30 p.m. Board of Supervisors Chambers; 501 Low Gap Road Ukiah, CA County Executive Office 501 Low Gap Rd., Rm. 1010 Ukiah, CA 95482 463-4441 GSA serves as the Groundwater Sustainability Agency in the Ukiah Valley basin Crane Duenas- Alternate Sean White, Director of Water Resources; 463-5712 swhite@cityofukiah.com MENDOCINO COUNTY MTG DATE/TIME MEETING LOCATION MAILING ADDRESS/CONTACT COMMITTEE FUNCTION ASSIGNED TO PRINCIPAL STAFF SUPPORT City Selection Committee Called as required by the Clerk of the Board BOS Conference Room 501 Low Gap Rd. Rm. 1090 Ukiah, CA C/O: BOS 501 Low Gap Rd., Rm 1090 Ukiah, CA 95482 463-4441 Makes appointments to LAFCO and Airport Land Use Commission (Mayor - Primary; Vice Mayor - Alternate) Mayor Duenas Vice Mayor Crane - Alternate Kristine Lawler, City Clerk; 463-6217 klawler@cityofukiah.com Economic Development & Financing Corporation (EDFC) 2nd Thursday of month, 2:00 p.m. Primarily 631 S. Orchard Street (location varies) Executive Director 631 South Orchard Avenue Ukiah, CA 95482 467-5953 Multi-agency co-op for economic development and business loan program Riley (appointed 12/19/18) Shannon Riley, Deputy City Manager; 467-5793 sriley@cityofukiah.com Library Advisory Board 3rd Wednesdays of alternate months; 1:00 p.m. Various Mendocino County Libraries Ukiah County Library 463-4491 Review library policy and activities Sher Rodin - Alternate Kristine Lawler, City Clerk; 463-6217; klawler@cityofukiah.com Mendocino County 1st District Liaison Monthly; TBD Civic Center Annex conference room #5 411 West Clay St. Ukiah, CA 95482 Civic Center 300 Seminary Ave. Ukiah, CA 95482 To coordinate activities and policy development with the City's 1st District Supervisor Rodin Crane- Alternate Sage Sangiacomo, City Manager; 463-6221; ssangiacomo@cityofukiah.com Mendocino County 2nd District Liaison 1st Wednesdays of month, 8:00 a.m. Civic Center Annex conference room #5 411 West Clay St. Ukiah, CA 95482 Civic Center 300 Seminary Ave. Ukiah, CA 95482 To coordinate activities and policy development with the County's 2nd District Supervisor Duenas Rodin - Alternate Shannon Riley, Deputy City Manager; 467-5793 sriley@cityofukiah.com Mendocino Council of Governments (MCOG) 1st Monday of month, 1:30 p.m. Board of Supervisors Chambers 501 Low Gap Road Ukiah, CA Executive Director 367 N. State Street, Ste. 206 Ukiah, CA 95482 463-1859 Plan and allocate State funding, transportation, infrastructure and project County wide Duenas Sher - Alternate Tim Eriksen, Public Works Director/City Engineer; 463-6280 teriksen@cityofukiah.com Mendocino County Airport Land Use Commission As needed BOS Conference Room 501 Low Gap Rd., Rm. 1090, Ukiah, CA Mendocino County Executive Office 501 Low Gap Rd. Rm. 1010 Ukiah, CA 95482 To formulate a land use compatibility plan, provide for the orderly growth of the airport and the surrounding area, and safeguard the general welfare of the inhabitants within the vicinity Liaisons: Owen/Schlatter Greg Owen, Airport Manager; 467-2855; gowen@cityofukiah.com Craig Schlatter, Director of Community Development; 463-6219; cschlatter@cityofukiah.com Mendocino County Local Area Formation Commission (LAFCO) 1st Monday of month, 9:00 a.m.Board of Supervisors Chambers Executive Director 200 S. School Street, Ste. 2 Ukiah, CA 95482 463-4470 Required by legislation - planning spheres of influence, annexation, service areas, and special districts Rodin Crane - Alternate for both city seat members on Commission Craig Schlatter, Director of Community Development; 463-6219; cschlatter@cityofukiah.com Updated: 5/13/2024 ATTACHMENT 1 Page 623 of 625 2024 CITY COUNCIL SPECIAL ASSIGNMENT LIST MENDOCINO COUNTY Continued MTG DATE/TIME MEETING LOCATION MAILING ADDRESS/CONTACT COMMITTEE FUNCTION ASSIGNED TO PRINCIPAL STAFF SUPPORT Mendocino Solid Waste Management Authority (MSWMA) 3rd Thursday of every other month (varies), 10:00 a.m. Willits Council Chambers Solid Waste Director 3200 Taylor Drive Ukiah, CA 95482 468-9710 County-wide Solid Waste JPA Crane Sher - Alternate Tim Eriksen, Public Works Director/City Engineer; 463-6280 teriksen@cityofukiah.com Mendocino Transit Authority (MTA) Board of Directors Last Wednesday of month, 1:30 p.m. Alternating locations - Ukiah Conference Center or Fort Bragg, or Point Arena Executive Director 241 Plant Road Ukiah, CA 95482 462-1422 County-wide bus transportation issues and funding Sher Duenas - Alternate Tim Eriksen, Public Works Director/City Engineer; 463-6280 teriksen@cityofukiah.com Mendocino Youth Project JPA Board of Directors 3rd Wednesday of month, 7:45 a.m.776 S. State Street Conference Room Mendocino Co. Youth Project 776 S. State Street, Ste. 107 Ukiah, CA 95482 707-463-4915 Targets all youth with a focus on drug and alcohol prevention, healthy alternatives and empowering youth to make healthy choices Cedric Crook, Police Chief Duenas - Alternate Cedric Crook, Police Chief; 463-6771; ccrook@cityofukiah.com Russian River Flood Control District (RRFCD) Liaison 1st Monday of month, 5:30 p.m. 151 Laws Ave.,Suite D Ukiah, CA 151 Laws Ave., Ukiah, CA 95482; rrfc@pacific.net; 462-5278 Proactively manage the water resources of the upper Russian River for the benefit of the people and environment of Mendocino County White/Orozco Sean White, Director of Water Resources; 463-5712 swhite@cityofukiah.com Ukiah Players Theater Board of Directors 3rd Tuesday of month, 6:00 p.m 1041 Low Gap Rd Ukiah, CA 95482 462-1210 1041 Low Gap Rd Ukiah, CA 95482 462-1210 To oversee the activities, organization and purpose of the Ukiah Players Theater Greg Owen, Airport Manager (appointed 12/19/18) Kristine Lawler, City Clerk; 463-6217 klawler@cityofukiah.com Ukiah Unified School District (UUSD) Committee Quarterly 511 S. Orchard, Ste. D Ukiah, CA 95482 511 S. Orchard Ukiah, CA 95482 Information exchange with UUSD Board Chair, Mayor, Superintendent, and City Manager Duenas Rodin - Alternate Sage Sangiacomo, City Manager Cedric Crook, Police Chief Sage Sangiacomo, City Manager; 463-6221 ssangiacomo@cityofukiah.com REGIONAL MTG DATE/TIME LOCATION MAILING ADDRESS/CONTACT COMMITTEE FUNCTION ASSIGNED TO PRINCIPAL STAFF SUPPORT Great Redwood Trail Agency Bi-monthly, 3rd Thursdays, 10:30 a.m.Various Locations - announced 419 Talmage Road, Suite M Ukiah, CA 95482 463-3280 Provides a unified and revitalized rail infrastructure meeting the freight and passenger needs of the region Rodin Duenas - Alternate Neil Davis, Community Services Director 467-5764 ndavis@cityofukiah.com League of California Cities Redwood Empire Legislative Committee Prior to Division Meetings, meets 3x in person and then via conference call Various locations that are announced Redwood Empire League President; Public Affairs Program Manager (916) 658-8243 Elected city officials and professional city staff attend division meetings throughout the year to share what they are doing and advocate for their interests in Sacramento Duenas Orozco - Alternate Sage Sangiacomo, City Manager; 463-6221 ssangiacomo@cityofukiah.com Russian River Watershed Association (RRWA) 4th Thursday of month, 9:00 a.m. (only 5 times a year) Windsor Town Hall Russian River Watershed Association 2235 Mercury Way, Suite 105 Santa Rose, CA 95407 info@rrwatershed.org 707-508-3670 (message only) Consider issues related to Russian river - plans projects and funding requests Rodin Sher - Alternate Tim Eriksen, Public Works Director/City Engineer; 463-6280 teriksen@cityofukiah.com Northern California Power Agency (NCPA) - Commission 4th Thursday of month, 9:00 a.m. (see NCPA calendar) Roseville, CA and other locations 651 Commerce Drive Roseville, CA 95678 916-781-4202 Pool of State and local power utilities developing and operating power generation, providing scheduling and related energy services and providing regulatory and legislative support. Crane - Commissioner Sher - City Council Alternate Sauers - Alternate and Commissioner in absence of Commissioner Crane Cindi Sauers - Electric Utility Director; 463-6286 csauers@cityofukiah.com Northern California Power Agency (NCPA) – Lodi Energy Center (LEC) Appointment 2nd Monday of month, 10:00 AM Lodi, CA and other locations 651 Commerce Drive Roseville, CA 95678 916-781-4299 Committee oversees the operation, maintenance and expenditures of the LEC 300 MW generating project. Sauers – Project Participate Appointee Cindy Sauers, Electric Utility Director, 463-6286, csauers@cityofukiah.com Transmission Agency of Northern California (TANC) 4th Wednesday of month, 10 a.m.35 Iron Point Circle Suite 225 Folsom, CA 35 Iron Point Cir #225 Folsom, CA 95630 916-852-1673; info@tanc.us Provide electric transmission to its Member utilities through transmission line ownership or contract arrangements. Crane Sauers - Alternate Cindi Sauers - Electric Utility Director; 463-6286 csauers@cityofukiah.com STANDING COMMITTEES MTG DATE/TIME LOCATION MAILING ADDRESS/CONTACT COMMITTEE FUNCTION ASSIGNED TO PRINCIPAL STAFF SUPPORT Diversity and Equity TBD Virtual Meeting Room (link to be created) Civic Center 300 Seminary Ave. Ukiah, CA 95482 Improve diversity and equity in the City’s workforce and municipal services Orozco/Duenas Traci Boyl, City Manager's Office Management Analyst; 467-5720; tboyl@cityofukiah.com Fire Executive Committee 2nd Tue, every other month beginning in January; 5:00 p.m. Ukiah Valley Conference Center, 200 S. School Street Ukiah, CA Civic Center 300 Seminary Ave. Ukiah, CA 95482 sabba@cityofukiah.com Per the recently adopted agreement between the City of Ukiah and the Ukiah Valley Fire Protection District Orozco/Sher Doug Hutchison, Fire Chief; 463-6263; dhutchison@cityofukiah.com Countywide Oversight Board to the RDA Successor Agencies 4th Thursday of January, 4:00 p.m.; meets annually Ukiah Valley Conference Center, 200 S. School Street Ukiah, CA City of Ukiah ATTN: City Clerk 300 Seminary Ave. Ukiah, CA 95482 Oversee and direct the Successor Agencies of the former redevelopment agencies Crane Dan Buffalo, Director of Finance; 463-6220 dbuffalo@cityofukiah.com Kristine Lawler, City Clerk; 463-6217, klawler@cityofukiah.com Water Executive Committee (Ukiah Valley Water Authority) 1st Tue of each month at 6:00 p.m. Ukiah Valley Conference Center, 200 S. School Street Ukiah, CA City of Ukiah ATTN: Sean White 300 Seminary Ave. Ukiah, CA 95482 Oversight of UVWA; set annual budget for the combined water system; Manage rates and collect levies; modify existing water rights for the provision of water service; mediation and dispute resolution; Crane/Orozco Sean White, Director of Water Resources; 463-5712 swhite@cityofukiah.com Updated: 5/13/2024 Page 624 of 625 COMMITTEE ASSIGNED TO PRINCIPAL STAFF SUPPORT Electric Grid Operational Improvements Crane/Orozco Cindy Sauers, Electric Utility Director; 463-629586 csauers@cityofukiah.com Trench Cut Policy Development Crane Tim Eriksen, Public Works Director/City Engineer ; 463- 6280 teriksen@cityofukiah.com Advance Planning & Policy for Sphere of Influence (SOI), Municipal Service Review (MSR), Annexation, Tax Sharing, Detachment, and Out of Area Service Agreements Crane/Rodin Craig Schlatter, Community Development Director 463-6219 cschlatter@cityofukiah.com UVSD/ City Relations Ad hoc committee to address specific issues with the Ukiah Valley Sanitation District, including discussion of overall sewer system service delivery policies, operating policy revisions, potential revisions to the current Operating Agreement, and cost sharing Crane/Orozco Dan Buffalo, Director of Finance; 463-6220 dbuffalo@cityofukiah.com Sean White, Water Resources Director 463-5712 swhite@cityofukiah.com Orr Street Bridge Corridor Rodin/Sher Tim Eriksen, Public Works Director/City Engineer ; 463- 6280 teriksen@cityofukiah.com Complete Streets Rodin/Crane Tim Eriksen, Public Works Director/City Engineer ; 463- 6280 teriksen@cityofukiah.com Shannon Riley, Deputy City Manager 467-5793 sriley@cityofukiah.com Neil Davis, Community Services Director 467-5764 ndavis@cityofukiah.com Special Districts (Water District Consolidation)Orozco/Crane Shannon Riley, Deputy City Manager 467-5793 sriley@cityofukiah.com Corp Yard Planning Crane/Orozco Jason Benson, Senior Civil Engineer 463-6284 jbenson@cityofukiah.com Mendocino County Courthouse Project and Reuse Sher/Orozco Shannon Riley, Deputy City Manager 467-5793 sriley@cityofukiah.com Climate Action Plan Will coordinate with the Community Development Director to identify and assign representation to each of the identified categories, and also coordinate with the Community Development Director and the Climate Action Plan Working Group related to other outreach efforts during the development of the draft municipal Climate Action Plan related to the 2040 General Plan Sher/Duenas Craig Schlatter, Community Development Director 463-6219 cschlatter@cityofukiah.com City's 150-Year Anniversary Planning Orozco/Rodin Shannon Riley, Deputy City Manager 467-5793 sriley@cityofukiah.com Zoning Reform (previously was the Community Development Fee Review ad hoc) function is to explore creation of a new ministerial zoning permit and identify additional zoning streamlining and reform efforts to provide better and more consistent development outcomes Crane/Orozco Craig Schlatter, Community Development Director 463-6219 cschlatter@cityofukiah.com Community Health Needs Assessment (CHNA) Steering Committee assist in the creation of the 2025 CHNA Report for the communities served by the three Adventist Health hospitals in Mendocino County. providing insight, identifying, gathering and analyzing the health needs of our community. Additionally Rodin/Sher Jeremy Malin, NP Director of Community Health Analytics Adventist Health Howard Memorial Adventist Health Ukiah Valley Adventist Health Mendocino Coast 978-289-3330; malinjr@ah.org Parks & Recreation Special District Exploration Rodin/Orozco Neil Davis, Community Services Director 467-5764 ndavis@cityofukiah.com 2024 AD HOC COMMITTEES Updated: 4/19/2024 Page 625 of 625