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HomeMy WebLinkAbout2024-05-15 CC PacketPage 1 of 6
City Council
Regular Meeting
AGENDA
(to be held both at the physical and virtual locations below)
Civic Center Council Chamber ♦ 300 Seminary Avenue ♦ Ukiah, CA 95482
To participate or view the virtual meeting, go to the following link: https://us06web.zoom.us/j/83126454812
Or you can call in using your telephone only:
• Call 1-669 444 9171
• Enter the Access Code: 831 2645 4812
• To Raise Hand enter *9
• To Speak after being recognized: enter *6 to unmute yourself
Alternatively, you may view the meeting (without participating) by clicking on the name of the meeting at
www.cityofukiah.com/meetings.
May 15, 2024 - 6:00 PM
1. ROLL CALL
2. PLEDGE OF ALLEGIANCE
3. AB 2449 NOTIFICATIONS AND CONSIDERATIONS
4. PROCLAMATIONS/INTRODUCTIONS/PRESENTATIONS
4.a. Presentation on the Annual Ukiah Airport Day, June 1, 2024.
Recommended Action: Receive Presentation.
Attachments:
1. Ukiah Airport Day 2024 Flyer
4.b. Proclamation of the City of Ukiah Recognizing June as Mountain Bike Month.
Recommended Action: Issue a Proclamation of the City of Ukiah Recognizing June as Mountain
Bike Month.
Attachments:
1. Mtn Bike Proclamation
4.c. Proclamation Declaring May19-May 25, 2024, as Emergency Medical Services (EMS) Week.
Recommended Action: Issue proclamation.
Attachments:
1. EMS Proclamation
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5. PETITIONS AND COMMUNICATIONS
6. APPROVAL OF MINUTES
6.a. Approval of the Minutes for the May 1, 2024, Regular Meeting.
Recommended Action: Approve the minutes for the May 1, 2024, Regular Meeting.
Attachments:
1. 2024-05-01 Draft Minutes
7. RIGHT TO APPEAL DECISION
Persons who are dissatisfied with a decision of the City Council may have the right to a review of that decision by a court. The
City has adopted Section 1094.6 of the California Code of Civil Procedure, which generally limits to ninety days (90) the time
within which the decision of the City Boards and Agencies may be judicially challenged.
8. CONSENT CALENDAR
The following items listed are considered routine and will be enacted by a single motion and roll call vote by the City Council.
Items may be removed from the Consent Calendar upon request of a Councilmember or a citizen in which event the item will
be considered at the completion of all other items on the agenda. The motion by the City Council on the Consent Calendar will
approve and make findings in accordance with Administrative Staff and/or Planning Commission recommendations.
8.a. Report of Disbursements for the Month of April 2024.
Recommended Action: Approve the report of disbursements for the month of April 2024.
Attachments:
1. April 2024 Summary of Disbursements
2. Account Codes for Reference
3. Object Codes for Reference
4. April 2024 Disbursement Detail
8.b. Approval of Plans and Specifications for Gobbi Ckt (Circuit) 202 Switching and Reliability
Enhancement Project, Specification 24-04 to Install Conduits, Pedestal and Padmount
Switches (Electric Utility).
Recommended Action: Approve Plans and Specifications for Gobbi Ckt (Circuit) 202 Switching
and Reliability Enhancement Project, Specification 24-04, to install conduits, pedestal and
padmount switches.
Attachments:
1. SPEC 24-04 Gobbi Ckt (Circuit) 202 Switching and Reliability Enhancement Project
2. Project Construction Drawing
3. Engineer's Estimate
8.c. Approve a Resolution Authorizing the Submission of an Application for Grant Funds for the
California Museum Grant Program and Approve Corresponding Budget Amendments if
Awarded the Grant.
Recommended Action: Approve the Resolution Authorizing the Submission of an Application for
Grant Funds for the California Museum Grant Program and approve corresponding budget
amendments if awarded the grant.
Attachments:
1. Resolution for CA Museum Grant
8.d. Adopt Resolution Approving Transmission Owner Rate Case Agreement with Northern
California Power Agency, and Authorize City Manager to Execute All Necessary Documents.
Recommended Action: Adopt Resolution approving the Transmission Owner Rate Case
Agreement with Northern California Power Agency, and authorize the City Manager to execute all
documents.
Attachments:
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1. Transmission Owner Rate Case Agreement Resolution
2. Transmission Rate Case Program Agreement - Final
8.e. Consider Approval of Change Order No. 3, in the Amount of $3,600, for the Todd Grove Park
Public Barbecue Facility Project, Specification 23-03, and Approve Corresponding Budget
Amendment.
Recommended Action: Approve Change Order No. 3, in the amount of $3,600, for the Todd Grove
Park Public Barbecue Facility Project, Specification 23-03, and approve corresponding budget
amendment.
Attachments:
1. Marz Engineering - Todd Grove Park BBQ Area - 2223-191 - Specification 23-03
2. Change Order 1 - Marz Eng - Spec 23-03 (4)
3. Change Order 2 - Marz Eng - Spec 23-03
4. Change Order 3 Proposed
8.f. Authorize the City Manager to Execute a Three-Year Renewal Agreement with
Governmentjobs.com, Inc. (dba "NEOGOV") for Cloud-Based Recruiting and Onboarding
Modules in the Amount of $75,211.56.
Recommended Action: Authorize the City Manager to execute a three-year renewal agreement
with Governmentjobs.com, Inc. (dba "NEOGOV") for cloud-based recruiting and onboarding
modules in the amount of $75,211.56.
Attachments:
1. NEOGOV Services Renewal Agreement
9. AUDIENCE COMMENTS ON NON-AGENDA ITEMS
The City Council welcomes input from the audience. If there is a matter of business on the agenda that you are interested in,
you may address the Council when this matter is considered. If you wish to speak on a matter that is not on this agenda that is
within the subject matter jurisdiction of the City Council, you may do so at this time. In order for everyone to be heard, please
limit your comments to three (3) minutes per person and not more than ten (10) minutes per subject. The Brown Act
regulations do not allow action to be taken on audience comments in which the subject is not listed on the agenda.
10. COUNCIL REPORTS
11. CITY MANAGER/CITY CLERK REPORTS
12. PUBLIC HEARINGS (6:15 PM)
12.a. The Ukiah City Council Will Receive a Financial Report for the Electric Utility and Consider
Adoption of the Proposed Electric Rate Adjustments by Resolution.
Recommended Action: Receive financial report for the Electric Utility and approve the proposed
electric rate adjustments by resolution.
Attachments:
1. Attach 1 - City of Ukiah vs. PG&E
2. Attach 2 - 2016 Approved Electric Rates
3. Attach 3 - 2022 Approved Electric Rates
4. Attach 4 - Approved Power Cost Surcharge Rider
5. Attach 5 - 2023 Approved Electric Rates
6. Attach 6 - 2024 Proposed Electric Rates
7. Attach 7 - Resolution Adopting Rate Schedule 05152024
13. UNFINISHED BUSINESS
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13.a. Consideration of Adoption of Resolution to Remove On-Street Parking on the West Side of
Main Street, from the Intersection of Mill Street to Norton Street.
Recommended Action: Adopt a resolution removing on-street parking on the western side of
Main Street from the intersection of Mill Street to Norton Street.
Attachments:
1. No Parking - Packet
2. Resolution - DRAFT
13.b. Receive Report and Recommendations Regarding Research into the Existing Fee Discount
Categories of Select Services of the Planning Division of the Community Development
Department, and Provide Direction as Necessary to Staff.
Recommended Action: Receive a report and recommendations regarding research into the
existing fee discount categories of select services of the Planning Division of the Community
Development Department, and provide direction to Staff.
Attachments:
1. 2024 Fees for Planning Permits and Related Services
2. 2024 Planning Permits Fee Schedule Supplement
3. Planning Division Fee Schedule Discounts Report May 2024
4. Fee Reductions-Discounts Table 2-21-24
13.c. Award Contract for Specification No 21-02 – Great Redwood Trail Phase 4 to Granite
Construction of Ukiah, CA, in the Amount of $3,179,369.10, and Approve Corresponding
Budget Amendment.
Recommended Action: Award bid to Granite Construction in the amount of $3,179,369.10 for the
Great Redwood Trail Phase 4, Specification No 21-02, and approve corresponding budget
amendment.
Attachments:
1. Bid Tabulation - Spec. 21-02 Great Redwood Trail Phase 4
2. Granite Bid
13.d. Approval of a Contract Amendment 3 and 4 for the Additional Design and Environmental
Services by GHD Engineers for Technical Services Related to the Great Redwood Trail, in the
Amount of $63,635.39, and Approve Corresponding Budget Amendment.
Recommended Action: Approve contract amendment 3 and 4 and budget amendment in the
amount of $63,635.39 for additional Design and Environmental Services.
Attachments:
1. Original Agreement
2. Amendment 1
3. Amendment 2
4. Proposed Amendment 3
5. 2024-4-26 Amendment 4_Rev1
13.e. Receive Report of Contract for Five Year Environmental Monitoring Services by GHD
Engineers for the Great Redwood Trail, in the Amount of $35,173.50, and Approve a
Corresponding Budget Amendment
Recommended Action: Receive report of contract and approve corresponding budget
amendment.
Attachments:
1. 5 Year Monitoring Proposal
14. NEW BUSINESS
14.a. Approval of Plans and Specifications for the Riverside Park Regeneration Project, Specification
24-05, and Direct Staff to Advertise Bids.
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Recommended Action: Approve the Plans and Specifications for the Riverside Park Regeneration
Project, Specification 24-05, and Direct Staff to Advertise Bids.
Attachments:
1. 2024 Riverside Park Plans
2. Tech Specs
3. Riverside Park Regeneration_DRAFT Special Provisions 2024-05-08
14.b. Consideration of Adoption of Resolution Approving a Cash Flow Financing Plan for City
Expenditure-Driven Grant-Funded Projects.
Recommended Action: Adopt the Resolution Approving the cash flow financing plan.
Attachments:
1. Reimbursement Reso - Ukiah
14.c. Discussion and Possible Action Regarding the Cancellation of July 3, 2024, December 4, 2024,
and January 1, 2025, Regular City Council Meetings, with the Option for the Mayor and/or City
Manager to Call for a Special Meeting on an Alternate Date if Time Sensitive Business Arises.
Recommended Action: Approve the cancellation of the July 3, 2024, December 4, 2024, and
January 1, 2025, Regular City Council Meeting, with the option for the Mayor and/or City Manager
to call for a special meeting on an alternate date if time sensitive business arises.
Attachments: None
14.d. Receive Updates on City Council Committee and Ad Hoc Assignments, and, if Necessary,
Consider Modifications to Assignments and/or the Creation/Elimination of Ad Hoc(s).
Recommended Action: Receive report(s). The Council will consider modifications to committee
and ad hoc assignments along with the creation/elimination ad hoc(s).
Attachments:
1. 2024 City Council Special Assignments and Ad Hocs
15. CLOSED SESSION - CLOSED SESSION MAY BE HELD AT ANY TIME DURING THE MEETING
15.a. Conference with Legal Counsel – Initiation of Litigation
(Government Code Section 54956.9(d)(4))
Initiation of litigation (3 cases)
15.b. Conference with Legal Counsel – Existing Litigation
(Government Code Section 54956.9)
Name of case: Ukiah v. Questex, Mendocino County Superior Court Case No. 15-66036
15.c. Conference with Real Property Negotiators
(Cal. Gov't Code Section 54956.8)
Property: APN Nos: 180-110-12; 180-120-15; 180-120-16
Negotiator: Shannon Riley, Deputy City Manager
Negotiating Parties: GMB Realty Partners, Inc.
Under Negotiation: Price & Terms of Payment
15.d. Conference with Real Property Negotiators
(Cal. Gov't Code Section 54956.8)
Property: APN Nos: 002-232-05 and 002-282-02
Negotiator: Sage Sangiacomo, City Manager
Negotiating Parties: Bartolomei Trustees
Under Negotiation: Price & Terms of Payment
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15.e. Conference with Real Property Negotiators
(Cal. Gov't Code Section 54956.8)
Property: APN Nos: 003-230-03-00
Negotiator: Sage Sangiacomo, City Manager
Negotiating Parties: Mark and Jann Lanz
Under Negotiation: Price & Terms of Payment
15.f. Conference with Labor Negotiator (54957.6)
Agency Representative: Sage Sangiacomo, City Manager
Employee Organizations: All Bargaining Units
16. ADJOURNMENT
Please be advised that the City needs to be notified 72 hours in advance of a meeting if any specific accommodations or interpreter services
are needed in order for you to attend. The City complies with ADA requirements and will attempt to reasonably accommodate individuals with
disabilities upon request. Materials related to an item on this Agenda submitted to the City Council after distribution of the agenda packet are
available for public inspection at the front counter at the Ukiah Civic Center, 300 Seminary Avenue, Ukiah, CA 95482, during normal business
hours, Monday through Friday, 8:00 am to 5:00 pm. Any handouts or presentation materials from the public must be submitted to the clerk 48
hours in advance of the meeting; for handouts, please include 10 copies.
I hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the bulletin board at
the main entrance of the City of Ukiah City Hall, located at 300 Seminary Avenue, Ukiah, California, not less than 72 hours prior to the meeting
set forth on this agenda.
Kristine Lawler, CMC/CPMC
Dated: 5/10/24
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Agenda Item No: a.
MEETING DATE/TIME: 5/15/2024
ITEM NO: 2024-216
AGENDA SUMMARY REPORT
SUBJECT: Adoption of Resolution Authorizing the Submission of an Application for Grant Funds for the CAL
Fire Urban and Community Forestry Grant Program, and Authorize City Manager to Execute All Necessary
Related Contract Documents.
DEPARTMENT: City Manager /
Admin PREPARED BY: Blake Adams
PRESENTER: Neil Davis, Community Services Director, and
Blake Adams, Chief Resilience Officer.
ATTACHMENTS:
1. CAL FIRE Grant Guidelines
2. Grant Resolution
Summary: Council will consider the adoption of a Resolution authorizing the submission of an application for
grant funds for the CAL Fire Urban and Community Forestry Grant Program to support ongoing efforts to
expand and enhance the City's urban forest canopy to improve the aesthetic quality of neighborhoods, parks,
open spaces, and public right-of-way, and mitigate the effects of climate change.
Background: The CAL Fire Urban & Community Forestry Grant Program is authorized by the California
Urban Forestry Act of 1978. Funding is provided by the U.S. Department of Agriculture (USDA) Forest Service
Urban and Community Forestry (UCF) Program through the Inflation Reduction Act (IRA) and is administered
through the California Department of Forestry and Fire Protection (CAL FIRE) Urban and Community Forestry
Program. The USDA Forest Service UCF Program is a covered program under President Biden’s Justice40
Initiative, established through Executive Order 13985. The mission of the CAL FIRE Urban & Community
Forestry Program is to advance the development of sustainable and accessible urban and community forests
in California. CAL FIRE envisions urban and community forests that are healthy, extensive, and well-
managed, providing a wide array of optimal benefits to all Californians. Under the authority of the California
Urban Forestry Act of 1978, CAL FIRE’s Urban & Community Forestry Program is responsible for leading the
effort to advance the development of sustainable urban and community forests in California through technical
assistance, grant administration, and resource and partnership development. This is accomplished through
expanding and improving the planting and management of trees and associated vegetation in communities
throughout California, with a strong emphasis on disadvantaged and low-income communities. CAL FIRE’s
Urban & Community Forestry Program directly assists these communities with grants and hands-on scientific
and technical assistance to achieve more equity in tree canopy distribution.
In 2023, the U.S. Department of Agriculture (USDA) Forest Service Urban and Community Forestry (UCF)
Program awarded $1.5 billion to states, projects, and national initiatives that support urban communities in
ensuring equitable access to trees and their benefits via the Inflation Reduction Act (IRA) of 2022. The
Inflation Reduction Act provides up to $1.5 billion for Urban and Community Forestry investments across the
nation and California received a state allocation of Inflation Reduction Act funds, of which $30.8 million is
available for grant projects working at a community, regional, or statewide scale in this funding opportunity.
The mission of the CAL FIRE Urban & Community Forestry Grant Program (see Attachment 1 - CAL Fire
Grant Guidelines) is to foster: 1) Increased and equitable access to urban tree canopy and associated human
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health, environmental, and economic benefits in disadvantaged communities, 2) Broadened community
engagement in local urban forest planning, tree planting, and management activities, and 3) Improved
community and urban forest resilience to climate change, extreme heat, forest pests and diseases, and storm
events through best management and maintenance practices.
Discussion: Staff recommends that the City Council consider adopting a Resolution authorizing the
application for the Cal Fire Urban and Community Forestry Grant Program for grant funding up to $1,500,000
to support ongoing efforts to expand and enhance the City's urban forest canopy to improve the aesthetic
quality of neighborhoods, parks, open spaces, and public right-of-way, and mitigate the effects of climate
change. This grant opportunity would benefit the community through the protection, restoration, and
enhancement of natural resources, including planting trees throughout the city. Through an integrated
community engagement process, the City will engage with local disadvantaged and low-income communities
to develop the project in an equitable way that addresses identified community needs, maximizes climate
benefits, and leverages co-benefits.
Staff is currently working to develop a final scope, budget, and greenhouse gas benefit calculation for this
grant. The grant does not require any matching or cost-sharing commitments. Therefore, there is no impact to
the City's budget. Additionally, the grant allows for up to 20 percent (%) in indirect administrative costs. The
grant application is due by May 30, 2024, and requires the submittal of a Resolution of the Ukiah City Council
authorizing the grant application (Attachment 2 - Grant Resolution).
Therefore, Staff recommends that the Council consider and adopt a Resolution authorizing the submission of
an application for grant funds from the CAL Fire Urban & Community Forestry Grant Program, and authorizing
the City Manager to execute all necessary related contract documents.
Recommended Action: Adopt a Resolution authorizing the submission of an application for grant funds for
the CAL Fire Urban and Community Forestry Grant Program and authorize City Manager to execute all
necessary related contract documents.
BUDGET AMENDMENT REQUIRED: N/A
CURRENT BUDGET AMOUNT: N/A
PROPOSED BUDGET AMOUNT: TBD
FINANCING SOURCE: Grant
PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A
COORDINATED WITH: Neil Davis, Community Services Director; Maya Simerson, Project and Grant
Administrator; Traci Boyl, Sr. Management Analyst to the City Manager's Office
DIVERSITY-EQUITY INITIATIVES (DEI): Goal 4 – Identify and actively engage underrepresented
communities in which to retain, expand, develop, and implement programs. Goal 5 – Instill diversity, equity,
and inclusion as essential core elements of policy-making, accountability, and delivery of City services.
CLIMATE INITIATIVES (CI): 4a – Implement nature-based climate solutions. 4d – Enhance carbon
sequestration capacity.
GENERAL PLAN ELEMENTS (GP):
GP-A5 - Environment and Sustainability Element
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0
California Urban and Community
Forestry Inflation Reduction Act
2024 Grant Guidelines
Release Date: March 7, 2024 Application Deadline: May 30, 2024
Attachment 1 - CAL FIRE Grant Guidelines
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1
This grant program is authorized by the California Urban Forestry Act of 1978. Funding is
provided by the U.S. Department of Agriculture (USDA) Forest Service Urban and Community
Forestry (UCF) Program through the Inflation Reduction Act (IRA)and administered through the
California Department of Forestry and Fire Protection (CAL FIRE) Urban and Community
Forestry Program. The USDA Forest Service UCF Program is a covered program under President
Biden’s Justice40 Initiative, established through Executive Order 13985.
Grant applications are due by Thursday, May 30, 2024, by 5:00 PM PDT
Submit applications via eCivis Grants Network here
These guidelines may be modified if any additional conditions or criteria are required of CAL
FIRE. Important due dates for this grant cycle are posted and may be updated periodically via
CAL FIRE's Urban and Community Forestry Grants Website. Sign up to receive email updates
here, and check back regularly for any updates prior to the due dates listed.
Looking for Technical Assistance? CAL FIRE will offer online public workshops, office hours, and
ongoing technical assistance to support interested applicants through the grant application and
administration processes. Visit CAL FIRE's Urban and Community Forestry website for dates,
times, and locations of these workshops. You can also contact the CAL FIRE Regional Urban
Forester assigned to your community or a CAL FIRE Partnership and Equity Coordinator
(Appendix E) for details.
Stay Up to Date: CAL FIRE’s Urban and Community Forestry Program has an email list-serv for
interested members of the public and partners to stay up to date on the latest information,
including grant notices, deadlines, statewide resources, activities, events, research, workforce
development opportunities, and more. Subscribe here to join our mailing list!
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TABLE OF CONTENTS
INTRODUCTION ________________________________________________________________________________ 4
About the CAL FIRE Urban and Community Forestry Program __________________________________________ 4
About This Inflation Reduction Act (IRA) State Funding Opportunity _____________________________________ 4
CAL FIRE Technical Assistance ___________________________________________________________________ 5
Selecting the Right Grant Program ________________________________________________________________ 5
GENERAL PROJECT REQUIREMENTS ________________________________________________________________ 6
Federal Requirements and Compliance ____________________________________________________________ 6
Project Timeline ______________________________________________________________________________ 6
General Project Requirements ___________________________________________________________________ 6
General Ineligible Activities _____________________________________________________________________ 8
General Ineligible Costs ________________________________________________________________________ 8
Cost Share and Match Requirements ______________________________________________________________ 9
Indirect Costs_________________________________________________________________________________ 9
Administrative Costs __________________________________________________________________________ 10
GENERAL GUIDELINES ___________________________________________________________________________ 10
Funding Availability ___________________________________________________________________________ 10
Eligible Applicants ____________________________________________________________________________ 11
Eligible Lands ________________________________________________________________________________ 11
Priority Populations, Disadvantaged, and Low-Income Communities ____________________________________ 11
Job Creation and Workforce Development ________________________________________________________ 12
Greenhouse Gas (GHG) Reduction Methodology ___________________________________________________ 12
Sub-granting ________________________________________________________________________________ 13
Post-grant Maintenance and Long-Term Care of Trees _______________________________________________ 13
GENERAL APPLICATION SUBMISSION PROCESS (See Appendix A) _______________________________________ 13
Application Package Submission _________________________________________________________________ 13
Application Package Content __________________________________________________________________ 14
Calculate Greenhouse Gas Emission Reductions Resulting from the Project ___________________________ 14
Complete an Application Budget Worksheet (Appendix B): _________________________________________ 15
Complete an Accurate Budget Narrative (Appendix B): ____________________________________________ 15
Required Application Forms and Documentation (Appendix C) ________________________________________ 16
GRANT APPLICATION EVALUATION AND REVIEW PROCESS ____________________________________________ 16
Applicant Award Notification __________________________________________________________________ 17
Request for Record Review _____________________________________________________________________ 17
Final Decision by the Director of CAL FIRE _________________________________________________________ 17
GRANT ADMINISTRATION _______________________________________________________________________ 17
Roles and Responsibilities ______________________________________________________________________ 18
Communication ______________________________________________________________________________ 18
Grant Agreement Amendments and Modifications __________________________________________________ 19
Project Signage and Recognition for Implementation Projects _________________________________________ 19
Project Invoicing and Progress Reporting (Appendix D) ______________________________________________ 19
Project Inspections and Review _________________________________________________________________ 20
No-Cost Time Extensions ______________________________________________________________________ 20
Payment of Grant Funds _______________________________________________________________________ 20
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Advance Payments ___________________________________________________________________________ 21
Loss of Funding ______________________________________________________________________________ 21
State and Federal Audits _______________________________________________________________________ 22
Repayment of Grant Funds _____________________________________________________________________ 22
Accounting Requirements______________________________________________________________________ 22
Conflicts of Interest ___________________________________________________________________________ 23
Prevailing Wage Requirements __________________________________________________________________ 23
GRANT TYPES _________________________________________________________________________________ 24
Urban Forest Expansion and Improvement _______________________________________________________ 26
Eligible Applicants .......................................................................................................................................... 26
Purpose .......................................................................................................................................................... 26
Project Eligibility ............................................................................................................................................. 26
Eligible Practices ............................................................................................................................................. 27
Ineligible Practices ......................................................................................................................................... 27
Eligible Costs (See Appendix B) ...................................................................................................................... 28
Ineligible Costs ............................................................................................................................................... 29
Project Scoring (100 points possible) ............................................................................................................. 29
Urban Forest Management Activities ____________________________________________________________ 31
Eligible Applicants .......................................................................................................................................... 31
Purpose .......................................................................................................................................................... 31
Project Eligibility ............................................................................................................................................. 31
Eligible Practices ............................................................................................................................................. 32
Ineligible Practices ......................................................................................................................................... 32
Eligible Costs (See Appendix B) ...................................................................................................................... 32
Ineligible Costs ............................................................................................................................................... 32
Project Scoring (100 points possible) ............................................................................................................. 33
Urban Forestry Education and Workforce Development _____________________________________________ 35
Eligible Applicants .......................................................................................................................................... 35
Purpose .......................................................................................................................................................... 35
Project Eligibility ............................................................................................................................................. 35
Ineligible Practices ......................................................................................................................................... 36
Eligible Costs (See Appendix B) ...................................................................................................................... 36
Ineligible Costs ............................................................................................................................................... 36
Project Scoring (100 points possible) ............................................................................................................. 36
Urban Forestry Regional or Statewide Impact _____________________________________________________ 38
Eligible Applicants .......................................................................................................................................... 38
Purpose .......................................................................................................................................................... 38
Project Eligibility ............................................................................................................................................. 38
Ineligible Practices ......................................................................................................................................... 38
Eligible Costs (See Appendix B) ...................................................................................................................... 39
Ineligible Costs ............................................................................................................................................... 39
Project Scoring (100 points possible) ............................................................................................................. 39
Urban Forest Equity Capacity Building ___________________________________________________________ 40
Eligible Applicants .......................................................................................................................................... 40
Purpose .......................................................................................................................................................... 40
Project Eligibility ............................................................................................................................................. 40
Ineligible Practices ......................................................................................................................................... 41
Eligible Costs (See Appendix B) ...................................................................................................................... 41
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Ineligible Costs ............................................................................................................................................... 41
Project Scoring (100 points possible) ............................................................................................................. 41
Green Schoolyards ___________________________________________________________________________ 43
Eligible Applicants .......................................................................................................................................... 43
Purpose .......................................................................................................................................................... 43
Project Eligibility ............................................................................................................................................. 44
Ineligible Practices ......................................................................................................................................... 45
Eligible Costs (also see Appendix B) ............................................................................................................... 45
Ineligible Costs ............................................................................................................................................... 46
Project Scoring (100 points possible) ............................................................................................................. 46
APPENDIX A – Application Submission _____________________________________________________________ 48
APPENDIX B – Eligible Costs, Budget Worksheet, and Budget Narrative __________________________________ 49
Budget Categories, Eligible Costs, and Required Documentation _______________________________________ 49
Application Budget Worksheet Details ____________________________________________________________ 54
APPENDIX C – Required Application Forms & Documentation __________________________________________ 56
Required Standard Forms ______________________________________________________________________ 56
Required Documentation ______________________________________________________________________ 56
APPENDIX D – Grantee Progress Reporting __________________________________________________________ 58
APPENDIX E – CAL FIRE Urban and Community Forestry Program Staff ___________________________________ 59
Regional Urban Foresters ______________________________________________________________________ 59
Other Program Staff __________________________________________________________________________ 59
APPENDIX F – CAL FIRE Standards, Specifications and Resources for Purchasing, Planting, and Maintaining Trees 60
Nursery Tree Quality __________________________________________________________________________ 61
Tree Planting ________________________________________________________________________________ 63
Tree Training at Planting and in the Early Years _____________________________________________________ 64
Structural Pruning Checklist ____________________________________________________________________ 65
Irrigation ___________________________________________________________________________________ 65
APPENDIX G – Required Management Activities Practices _____________________________________________ 67
Urban Forest Management Plan (UFMP) Best Practices ______________________________________________ 69
APPENDIX H – Explanation of Terms _______________________________________________________________ 70
APPENDIX I – CAL FIRE Recommended Tools and Resources ____________________________________________ 76
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INTRODUCTION
About the CAL FIRE Urban and Community Forestry Program
Urban forests provide greenhouse gas (GHG) reductions while providing increased climate resilience;
reducing the impacts of extreme heat; increasing energy conservation; reducing storm-water runoff;
extending the life of surface streets; improving local air, soil, and water quality; providing high-quality jobs
and improving public health. The mission of the CAL FIRE Urban & Community Forestry Program is to
advance the development of sustainable and accessible urban and community forests in California. CAL
FIRE envisions urban and community forests that are healthy, extensive, and well-managed, providing a
wide array of optimal benefits to all Californians. Under the authority of the California Urban Forestry Act
of 1978, CAL FIRE’s Urban & Community Forestry Program is responsible for leading the effort to advance
the development of sustainable urban and community forests in California through technical assistance,
grant administration, and resource and partnership development. This is accomplished through expanding
and improving the planting and management of trees and associated vegetation in communities
throughout California, with a strong emphasis on disadvantaged and low-income communities. CAL FIRE’s
Urban & Community Forestry Program directly assists these communities with grants and hands-on
scientific and technical assistance to achieve more equity in tree canopy distribution.
About This Inflation Reduction Act (IRA) State Funding Opportunity
In 2023, the U.S. Department of Agriculture (USDA) Forest Service Urban and Community Forestry (UCF)
Program awarded $1.5 billion to states, projects, and national initiatives that support urban communities
in ensuring equitable access to trees and their benefits via the Inflation Reduction Act (IRA) of 2022. The
USDA Forest Service Urban and Community Forestry Program is a covered program under President
Biden’s Justice40 Initiative, established through Executive Order 13985. The Inflation Reduction Act
provides up to $1.5 billion for Urban and Community Forestry investments across the nation that foster:
1) Increased and equitable access to urban tree canopy and associated human health, environmental,
and economic benefits in disadvantaged communities,
2) Broadened community engagement in local urban forest planning, tree planting, and management
activities, and
3) Improved community and urban forest resilience to climate change, extreme heat, forest pests and
diseases, and storm events through best management and maintenance practices.
The USDA Forest Service UCF Program assists State Forestry agencies and partner organizations like CAL
FIRE in addressing and applying nature-based solutions to chronic and emergent economic, social, and
environmental challenges in communities across the United States by providing direct funding to
communities and especially to communities experiencing low urban tree canopy, dead and hazardous tree
conditions, extreme heat and severe flooding, and limited awareness of or access to green job workforce
to help them:
• Become more resilient to climate change
• Combat extreme heat with the cooling effects of increased urban tree canopy
• Experience improved forest health conditions and safer access to tree benefits
• Attain broadened exposure and access to environmental career pathways.
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California received a state allocation of Inflation Reduction Act funds, of which $30.8 million is available for
grant projects working at a community, regional, or statewide scale in this funding opportunity. These
grant guidelines include information for the use of state-awarded Inflation Reduction Act funds to support
disinvested, disadvantaged, and low-income urban communities in growing equitable access to trees and
their benefits.
Please read these guidelines carefully, closely, and in their entirety. Applications must be submitted by
Thursday, May 30, 2024, by 5:00 PM PDT and be in full compliance with all stated requirements to be
considered for funding. This guide is meant to assist eligible entities in applying for and implementing
California Inflation Reduction Act grants from the CAL FIRE Urban & Community Forestry Program. CAL
FIRE offers various grants with unique requirements to eligible applicants on an annual basis, as funding
permits. These grants are designed to support disadvantaged, low-income, and urban communities in
implementing projects with environmental, economic, and social benefits. Benefits of the projects must be
exclusively provided to disadvantaged or low-income communities.
Urban and community forestry efforts play a significant role in meeting the State’s greenhouse gas
emission reduction targets, climate resilience goals, and hazard mitigation plans. CAL FIRE encourages
resident and community-based participation in the development and implementation of each project,
although due to the size and complexity of projects, eligible applicants are limited to local governments,
special districts, schools, childcare facilities, federally-recognized Tribal Nations, tribal-affiliated non-profit
organizations, schools, school districts, and non-profit organizations.
CAL FIRE Technical Assistance
Through public webinars and office hours, CAL FIRE Regional Urban Foresters and Partnership and Equity
Coordinators are available to provide applicants with technical assistance in the planning of projects. Staff
will not provide any guidance that will improve the competitiveness of a project but can assist in
answering procedural questions, questions about requirements stated in these guidelines, and urban
forestry-specific technical assistance. See Appendix E for a list of CAL FIRE Regional Urban Foresters and
other program staff, and sign up for CAL FIRE’s Urban and Community Forestry Program newsletters to
learn about technical assistance opportunities for this grant opportunity.
Selecting the Right Grant Program
The CAL FIRE Urban & Community Forestry Program works to optimize the benefits of trees and related
vegetation through multiple objectives, as specified in the California Urban Forestry Act of 1978 (Public
Resources Code § 4799.06 – 4799.12.1).The California Natural Resources Agency (CNRA) has a different
Urban Greening Grant Program that may also be of interest to applicants. Urban Greening Grant Program
projects result in the conversion of an existing built environment into green space that uses natural and
green infrastructure approaches to create sustainable and vibrant communities. While there is some
overlap between the two grant programs, most projects will better fit into one or the other program. If
you are unsure of which program is a better fit for your project, please ask CAL FIRE staff (Appendix E)
and/or staff from the CNRA for assistance in deciding which program best fits your project and community.
The California Grants Portal is also available as a public tool to find all grants offered on a competitive or
first-come basis by various California state agencies.
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GENERAL PROJECT REQUIREMENTS
Through this Inflation Reduction Act grant solicitation, CAL FIRE and the USDA Forest Service are
competitively awarding $30.8 million for urban and community forestry initiatives in disadvantaged and
low-income urban communities through six Grant Types, each of which have specific requirements for
eligibility and reporting.
Federal Requirements and Compliance
Guidance for federal awards is published in the Code of Federal Regulations (CFR). Grant funds awarded to
state, local, and tribal governments and non-profit organizations are subject to the Uniform Administrative
Requirements, Cost Principles, and Audit Requirements for Federal Awards contained in 2 CFR 200 and 2
CFR 400. Grantees are responsible for the consistent application of federal regulations to the grant funds
and ensuring any contractors, sub-award grantees, and consultants comply with federal regulations.
Complying With Civil Rights Requirements: In accordance with Federal law and U.S. Department of
Agriculture policy, this institution is prohibited from discriminating based on race, color, national origin, sex,
age, or disability. To file a complaint of discrimination, write USDA Director, Office of Civil Rights, Room 326-
W, Whitten Building, 1400 Independence Avenue, SW, Washington, D.C. 20250-9410, or call (202) 720-5964
(voice and TDD). USDA is an equal opportunity provider and employer.
Federal Funding Accountability and Transparency Act: If selected for an award, recipients of CAL FIRE
Urban and Community Forestry IRA funds must comply with the Federal Funding Accountability and
Transparency Act of 2006 (FFATA) as amended in 2008. This includes disclosing the names and total
compensation of the five most highly compensated officers of the entity if:
1) The entity in the preceding fiscal year received 80 percent or more of its annual gross revenues in
federal awards; and
2) $25,000,000 or more in annual revenues from federal awards; and
3) The public does not have access to information about the compensation of the senior executives
through periodic reports filed under section 13(a) and 15(d) of the Securities Exchange Act of 1934
(15 U.S.C. 78m(a), 78o(d)) or section 6104 of the Internal Revenue Code of 1986.
Project Timeline
• Applications Due: May 30, 2024, 5:00 PM PDT
• All project work fully completed by: March 31, 2028
• Final project invoice and progress report submitted by: April 30, 2028
General Project Requirements
Requirements may vary by Grant Type, and all applicants must determine their eligibility prior to beginning
the application process. Detailed eligibility information is available in these guidelines. General project
requirements that apply to all applications across Grant Types include:
• SAM.gov Registration: All applicants must have an active registration on SAM.gov upon award and
grant agreement execution, and applicants must maintain active registration throughout the life of
the award. Registering on SAM.gov is required in order to receive funds from the federal
government. Get free help at SAM.gov in the “Help” section and at the Federal Service Desk (FSD)
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where you will find SAM.gov user guides, quick start guides, helpful hints, videos, and frequently
asked questions.
o Note: Both SAM.gov registration and some of the required application forms need approval
from entities with a predetermined meeting schedule and agenda (e.g., city council
approval). We strongly encourage applicants start these processes early to avoid
disqualification or project delays upon grant award.
• The project area must be in an urban area or immediately adjacent to an urban area. For the
purposes of these guidelines, “urban areas” and “urban clusters” are defined by the U.S. Department
of Commerce as areas with a population of 2,500 or more persons, as stated in the California Urban
Forestry Act.
• All projects shall be designed to further the goals of the California Urban Forestry Act, California
Urban Forest Advisory Committee CAL FIRE Urban & Community Forestry Program Strategic Plan
(2019-2024), and CAL FIRE's Fire and Resource Assessment Program (FRAP)
• Projects must conform to laws and authorities in the Cooperative Forestry Assistance Act (Section
9. [16 U.S.C. 2105] Urban and Community Forestry Assistance.
• Costs must conform to 2 CFR 200 Uniform Administrative Requirements, Cost Principles, and Audit
Requirements for Federal Awards. Costs or expenditures must also conform to USDA Forest Service
and CAL FIRE program requirements, be made in compliance with federal and state laws and
regulations as applicable, be necessary and reasonable for proper and efficient performance and
administration of the project and be determined in accordance with generally accepted accounting
principles.
• Projects must have multiple co-benefits, including but not limited to, economic, environmental, and
social benefits, provided directly within a disadvantaged or low-income community, and such
benefits must be optimized.
o Benefits can include reduced greenhouse gas (GHG) emissions, mitigation of extreme heat,
enhanced learning environments on school campuses, increased water supply, increased
tree stock supply, increased nursery capacity, clean air and water, reduced energy use,
flood and stormwater management, recreation, urban revitalization, improved public
health, job creation, local capacity building, and/or career pathway development. Projects
may provide a combination of these benefits, co-benefits not mentioned, or even benefits
that are not yet clearly defined.
• Projects that will reduce greenhouse gas (GHG) emissions must report those GHG reductions using
the most up-to-date version of the California Air Resources Board (CARB) Quantification
Methodology for the Urban and Community Forestry Program.
• Projects must comply with or develop local goals to achieve no net loss of urban tree canopy
and/or an increase in urban tree canopy cover from a specific-dated baseline to an established
target.
• Projects must optimize the likelihood of long-term success by actions, such as improving or
developing policies, goals, best practices, standards, strategies, partnerships, staffing, operational
structure and culture, training, and/or budgets and funding.
• Projects must include a justification for the grant amount requested in the application. If applicable,
the methodology must include the cost of the grant minus any income from products or other
revenues received from grant implementation.
• Projects selected for funding shall report to CAL FIRE at least every three months (quarterly) on
project status and impacts according to the agency’s reporting requirements, stated in Appendix D.
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• Projects must show that they have authentically engaged the local community to develop the project.
• Projects must produce a finished and usable product, report, and/or action and share it with CAL
FIRE. All products funded by CAL FIRE are considered public.
General Ineligible Activities
The following list of ineligible activities apply to all Grant Types and applications:
• Activities designed to supplant rather than supplement existing local agency activities, including any
request that CAL FIRE furnish grants to take the place of a regular or ongoing fiscal commitment to a
program or project by a local government
• Tree mitigation activities required by government agencies due to development or other reasons,
including but not limited to municipal tree replacements or repayments into a tree fund
• Research, as defined in 2CFR 422.1
o Note: Technical transfer, education, and outreach activities associated with applied research
can be included in an application.
• Construction and capital improvements
o Examples of construction include but are not limited to facilities, infrastructure, roads, new
buildings, culverts, and boardwalks.
• Land acquisition, including conservation easement and fee simple projects
• Cost-share, reimbursement, and other types of payment provided directly to private landowners
o Note: Urban and Community Forestry funding still may be used to perform work on private
lands; for example, an eligible entity could pay for trees to be planted on private lands with
documented permission of the landowner.
• Small business start-up funding
General Ineligible Costs
The following list of ineligible costs apply to all Grant Types and applications:
• Land acquisition
• Equipment
• Equipment is defined as an article of nonexpendable, tangible personal property having a useful
life of more than one year and an acquisition cost of $5,000 or more per unit.
• Purchasing a vehicle is not an eligible activity with these funds.
o Note: Equipment rental should be considered as an alternative.
• Decorative tree grates and decorative tree guards or other purely aesthetic items.
• Inefficient irrigation valves, pumps, sprinkler control timers or overly costly and elaborate irrigation
systems, or irrigation systems that are unable to be proved as effective long-term.
• Root barriers
o Note: any request for use of root barriers as part of a project must be approved by a CAL
FIRE Regional Urban Forester.
• Trees that rely upon excessive amounts of water to survive.
• Trees that, in CAL FIRE’s assessment, are inappropriate for the chosen site or require excessive
maintenance.
• Trees of a stock size other than 15-gallon, without prior approval provided by CAL FIRE.
• Trees that will be less than 25 feet in height, with equal crown width, at maturity. This includes
trees of a “multi-trunk, “dwarf”, or “shrub variety” and trees not conforming to CAL FIRE’s
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guidelines in Appendix F.
• Palm trees
• Invasive or likely invasive tree and other plant species.
• Food (unless as part of approved per diem travel expenses), refreshments, gifts, donations, and
other items not directly related/required to implement the project.
• Promotional materials (i.e. t-shirts, paraphernalia) or other supplies unnecessary for carrying out
the operations of the project aside from education and outreach.
• Any costs unrelated to the purpose/goal of the associated grant type.
• Any cost that will supplant a local budget line item.
• Any tree inventories that are not assessing (or working towards assessing) the entire urban forest
resource within the jurisdiction.
• Playground structures for schoolyard greening projects
• Tree removal, though the following exceptions may apply:
o Funding for removal and replacement of dead, hazardous, or diseased trees in urban areas
that are associated with a natural disaster, extraordinary natural event, or pest and/or
disease outbreak. Projects must show that the removed trees were replaced with a tree of
similar or improved long-term carbon storage and co-benefits. These event types will
require justification and any tree proposed to be removed must be approved in advance by
a CAL FIRE Regional Urban Forester. Location data (GPS coordinates), species, the reason for
removal, and pictures prior to removal must be shared with CAL FIRE during the approval
process.
o Location data (GPS coordinates), species, reason for removal, and picture prior to removal
must be shared with CAL FIRE during the approval process. Projects must show that the
removed trees were replaced with a tree of similar or improved long term carbon storage
and co-benefits.
Cost Share and Match Requirements
“Cost share” and “match” mean the portion of project costs not paid by the granting agency. Cost share
and match requirements for this grant solicitation are waived for all applicants and awards to remove
barriers for priority populations in accessing grant funds. All projects must deliver 100% of the program
benefits to disadvantaged or low-income communities, and all work must be tracked at the level that
designates disadvantaged or low-income communities.
Indirect Costs
Direct costs are costs that can be identified specifically with a particular award, project, program, service,
or other organizational activity or that can be directly assigned to such an activity relatively easily with a
high degree of accuracy. Typically, direct costs include, but are not limited to, compensation of employees
who work directly on the award to include salaries, wages, and fringe benefits, contractual costs, travel
that is necessary for the project, and supplies used solely for the project.
Indirect costs (also known as “facilities and administrative costs”) are costs incurred for common or joint
objectives that cannot be identified specifically with a particular project, program, or organizational
activity. Below are typical indirect costs for specific types of organizations. The salaries of administrative
and clerical staff should normally be treated as indirect costs. Direct charging of these costs may be
appropriate where all the following conditions are met:
• Administrative or clerical services are integral to the project or activity
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• Individuals involved can be specifically identified with the project or activity
• Such costs are explicitly included in the budget or have the prior approval of the awarding agency
• The costs are not also recovered as indirect costs.
The following are considered indirect costs and should not be included in the budget worksheet as direct
costs:
• Information technology services
• Rent
• Utilities and internet service
• Telephone services
• General office supplies
• Insurance
• Maintenance
Indirect costs are calculated as a percentage of the Modified Total Direct Costs (MTDC). The indirect cost
rate cannot exceed a de minimis rate of 10% of the MTDC unless the applicant provides proof of an
approved federally Negotiated Indirect Cost Rate Agreement (NICRA) with the application. The MTDC
includes all direct costs and the first $25,000 of each sub-award or contract. Applicants that have an
approved NICRA must apply the rate consistently with the basis of the approved rate. Applicants must
provide a copy of their approved NICRA to be utilized for the duration of the grant award.
Administrative Costs
Administrative costs are the direct costs associated with administering the specific project or activity that
are not otherwise considered indirect costs. Administrative costs cannot exceed 20% of the total costs.
These costs include, but are not limited to:
• Direct salary and benefits for administrative or clerical staff employed by the applicant that meet
the conditions for direct charging of these costs as outlined under Indirect Costs,
• Service contracts and sub-awards for staff providing administrative support functions for grant
project staff and activities (e.g., administration, accounting, and general administrative support to
applicant project staff), and
• Office supplies used ONLY for grant project work that would not otherwise be an indirect cost.
GENERAL GUIDELINES
Funding Availability
Funding of projects awarded by the CAL FIRE Urban & Community Forestry Program is subject to funding
availability from the USDA Forest Service. Grant agreements for grant awards may not be in place until the
summer following the application deadline, so please plan project timelines accordingly. If selected, the
project applicant shall comply with all applicable federal, state, and local laws, rules, regulations, and
ordinances in carrying out the grant project.
Note: If the project is selected for funding and the project applicant fails to perform in accordance with the
provisions of the enacted agreement, CAL FIRE retains the right, at its sole discretion, to interrupt or
suspend the work for which the monies are supplied or to terminate the agreement entirely.
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Eligible Applicants
The following applicants can apply for this grant opportunity if project implementation directly serves
priority populations within one or more defined disadvantaged and/or low-income community in an urban
area consisting of 2,500 people or more:
• Local government entities, including cities, counties, or qualifying districts
• Federally Recognized Tribes, as defined in 25 USC 5304 (l), operating within California
• Tribal-affiliated non-profit organizations, as classified under Section 501c(3) of the Internal
Revenue Code
• Non-profit organizations, as classified under Section 501c(3) of the Internal Revenue Code
• Schools, school districts, and community college districts
Eligible Lands
Eligible applicants may apply for funding for a project to be conducted on non-Federal lands such as:
• State and local government
• Homeowner associations
• Private lands, and
• Tribal native corporation (includes Trust lands)
Note: Lands owned or administered by the federal government are not eligible for this funding opportunity
except for lands held in trust for Native American Tribes and individuals.
Priority Populations, Disadvantaged, and Low-Income Communities
Certain populations are especially vulnerable to the impacts of climate change. The CAL FIRE Urban and
Community Forestry Program prioritizes and targets investments within urban communities most
burdened by environmental, socioeconomic, and health inequities. 100% of the funds awarded through
this grant opportunity must be spent on projects providing direct, meaningful, and assured benefits within
urban Priority Populations, which include state-designated disadvantaged communities (DAC), low-income
communities (LIC), and/or low-income households (LIH). Following the California Global Warming Solutions
Act of 2006, Senate Bill 535 (SB 535) and Assembly Bill 1550 (AB 1500) direct the California Environmental
Protection Agency (CalEPA) to define, designate, and determine priority funding thresholds within
disadvantaged communities. CalEPA provides the following definitions:
• Disadvantaged communities are census tracts that are disproportionately affected by multiple
types of pollution and areas with vulnerable populations.
• Low-income communities and low-income households are census tracts or households that are
either at or below 80% of the statewide median income, or at or below the threshold designated as
low-income by the California Department of Housing and Community Development's (HCD) 2021
State Income Limits.
Using one or more of the following online mapping tools, all applicants must demonstrate, on a census
tract basis, that the proposed project will directly benefit and serve Priority Populations, disadvantaged
communities, low-income communities, and/or low-income households:
• California Communities Environmental Health Screening Tool - CalEnviroScreen (CES) 4.0
o CalEnviroScreen is a mapping tool developed by California Office of Environmental Health
Hazard Assessment (OEHHA) on behalf of CalEPA that analyzes data on environmental,
public health and socioeconomic conditions in California’s census tracts to provide a clear
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picture of cumulative pollution burdens and vulnerabilities in communities throughout the
state.
• Senate Bill 535 Disadvantaged Communities via the CalEPA
• California Climate Investments Priority Populations via the California Air Resources Board
o CARB’s California Climate Investments Urban Forestry and Urban Greening Benefit Criteria
Table provides additional information for determining whether a project benefits a Priority
Population.
• Climate and Economic Justice Screening Tool (CEJST) via the White House Council on Environmental
Quality
Applicants shall describe how the project meets the above state and/or federal criteria for benefitting a
disadvantaged community or low-income community, identify which important community need(s) the
project addresses, and describe how the community need(s) addressed were determined. Proof of the
project serving a Priority Population will be required at the project application submittal stage, and any
application not meeting their status claims will be rejected. Grantees will need to report on how the
project benefits address identified community needs, and projects claiming to benefit disadvantaged or
low-income communities must be designed to avoid further burdens (e.g., displacement of low-income
disadvantaged community residents and businesses or increased exposure to toxins or other health risks).
Job Creation and Workforce Development
Projects that provide job training, workforce development, or direct jobs (see the Urban Forestry
Education and Workforce Development grant type) must report on this specific aspect of the project in
grant progress reports (see Appendix D). The CARB's criteria table on Jobs Training and Workforce
Development will be used to evaluate these projects, and applicants should refer to CARB's Job Co-Benefit
Modeling Tool for more information on reporting requirements.
Greenhouse Gas (GHG) Reduction Methodology
For all projects that include a tree planting or wood products component, and depending on specific Grant
Type requirements, CAL FIRE requires greenhouse gas (GHG) reduction quantification and reporting, which
must be calculated using CARB’s most current version of the Quantification Methodology for Urban Forestry
projects, available through CARB'S California Climate Investments Quantification, Benefits, and Reporting
Materials. When reporting, the projected carbon storage must be reported separately from the avoided
emissions. In addition, any emissions associated with the project must be reported. A net GHG benefit
must result when taking these three reported numbers into account.
Example: John F. Kennedy Park
Carbon Stored -24,089 metric tons CO2e (MT CO2e)
Avoided Emissions -29,158 MT CO2e
Project Emissions +1,000 MT CO2e
Net GHG Benefit -52,247 MT CO2e
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Sub-granting
Sub-granting is allowable under this program. Sub-granting must adhere to and be carried out consistent
with these grant guidelines, including the process for quantifying the net GHG benefit, and if applicable,
criteria for determining benefits to disadvantaged and low-income communities, and reporting
requirements. Cost share or match waivers pass through to sub-grantees, as does the 20% administrative
budget cap and 10% Indirect Cost Rate cap. CAL FIRE must review criteria for sub-granting before any
request for proposals can be offered.
Post-grant Maintenance and Long-Term Care of Trees
Projects are not eligible to receive up to three years of funding for ongoing tree maintenance in the post-
performance period. All work must be completed by March 31, 2028. Applicants that submit project
proposals with tree planting components still must provide a long-term tree care plan.
GENERAL APPLICATION SUBMISSION PROCESS (See Appendix A)
Application Package Submission
All applications will be created, completed, and submitted using the online form through CAL FIRE’s
eCivis Grants Portal at (https://gn.ecivis.com/GO/gn_redir/T/qb5oi8zj4xe8) by 5:00 PM PDT on
Thursday, May 30, 2024.
The eCivis Grants Portal Application User Guide provides instructions on completing the application.
Each Grant Type will have a unique application form in the CAL FIRE eCivis Grants Portal. Applicants
are encouraged to start their application as soon as possible to avoid any technical difficulties. In the
case of technical difficulties or an inability to utilize the online format, please contact your CAL FIRE
Regional Urban Forester or a Partnership and Equity Coordinator (see Appendix E for contact
information). Failure to fully complete and submit the application following the prescribed guidelines and
funding limits will lead to disqualification. Late submissions, or applications submitted via eCivis after
5:00 PM PDT on Thursday, May 30, 2024, and submissions outside of the Grants Portal will not be
accepted.
SAM.gov Registration: All applicants must have an active registration on SAM.gov upon award and grant
agreement execution, and applicants must maintain active registration throughout the life of the award.
Registering on SAM.gov is required to receive funds from the federal government. Get free help at
SAM.gov in the “Help” section and at the Federal Service Desk (FSD) where you will find SAM.gov user
guides, quick start guides, helpful hints, videos, and frequently asked questions.
Note: Both SAM.gov registration and some of the required application forms need approval/signature from
entities with a predetermined meeting schedule and agenda (e.g., city council approval). We strongly
encourage applicants start these processes early to avoid disqualification or project delays upon grant
award.
Applications must include an adequate description of the project with clearly defined goals and
objectives, how each objective and associated tasks will be addressed, and the expected results.
Budget descriptions must be sufficiently detailed regarding the overall work proposed and include
costs of each proposed task for CAL FIRE to write a grant agreement with measurable and
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quantifiable objectives and perform a cost analysis of proposed work during the proposal evaluation
process.
Application Package Content
A) Grant Type Selection
B) Applicant Information
C) Organization Information
D) Authorized Representative / Signatory Information
E) Business, Finance, or Accounting Representative Information
F) Project Eligibility
a. Organization Type
b. Proof of Project Benefits to Priority Populations, Disadvantaged, and Low- Income
Communities:
G) Project Introduction
a. Project Title
b. Brief Project Description
c. Source(s) of Technical Advice
H) Partner Information
a. Signed Letters of Commitment from Partner(s)
I) Project Information
a. Project Background
b. Project Goals
c. Project Objectives
d. Project Scope of Work
e. Project Deliverables
f. Project Community Engagement, Education, and Outreach Plan
g. Project Timeline
h. Project Co-Benefits
i. Project Location
i. Latitude and Longitude
ii. List of Project County / Census Track Numbers
j. Project Tree Information
i. Long Term Tree Care Plan
k. Project Site Photos
J) Greenhouse Gas (GHG) Methodology
K) Project Budget Information
a. Budget Worksheet
b. Budget Narrative
L) Certification, Required Forms and Documentation (See Appendix C for full list of required
application forms and documents)
M) Attestation
Calculate Greenhouse Gas Emission Reductions Resulting from the Project
For all applicants with a tree planting or wood product component, and depending on Grant Type
requirements, applications must demonstrate that the project achieves and maintains a net
reduction in greenhouse gas (GHG) emissions calculated using CARB’s most current quantification
methodology for the grant type.
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Complete an Application Budget Worksheet (Appendix B):
All applicants must fill out a detailed Budget Worksheet within the CAL FIRE eCivis Grants Portal to
submit a complete application. It is recommended that applicants consider using the downloadable
Project Application Budget Template during project design in preparation for filling out the Budget
Worksheet embedded in eCivis Grants Portal. This MS Excel template can be downloaded directly from
both the CAL FIRE Urban and Community Program website and will adequately prepare applicants for the
project application process, as well as managing project costs and budget modifications during the grant
period if awarded.
The final application budget must be submitted using the Budget Worksheet form directly embedded
within the eCivis Grants Portal. MS Excel attachments of the Project Application Budget Template will not
be accepted in lieu of a completed Budget Worksheet form directly in eCivis. While completing the
Budget Worksheet, applicants should consider the following and consult Appendix B for a more
detailed list of eligible expenses, costs, and line items:
• Cost analysis of the proposed project will include all project costs, and applicants must justify
project costs. Project cost analysis will be based on costs for similar projects that have been
implemented as well as on an assessment of proposed costs by CAL FIRE staff and allowability
under the 2 CFR 200 Uniform Administrative Requirements, Cost Principles, and Audit
Requirements for Federal Awards.
• Where possible, costs should be based on actual quotes, bids, or estimates from suppliers
and/or subcontractors. When preparing the budget, while CAL FIRE realizes that budgets
included in the application are estimated costs, it is important to keep in mind any increases
due to inflation, labor costs, import taxes, or any other costs that may be unanticipated. The
total grant award amount requested by the grantee or applicant can only be increased at CAL
FIRE’s discretion depending on funding availability once the application has been submitted.
The budget should include appropriate eligible costs as shown in Appendix B.
• Indirect Costs cannot exceed a de minimis rate of 10% of Modified Total Direct Cost (MTDC) unless
the applicant provides proof of an approved federally Negotiated Indirect Cost Rate Agreement
(NICRA) during submission.
• Direct Administrative Costs should be clearly identified and separated from other direct costs
and cannot exceed 20% of the total direct costs.
• Examples of Direct Administrative Costs include:
o Direct personnel and fringe, service contracts, and sub-awards for staff providing
administrative support functions for the project, as opposed to direct project
implementation functions. Subawards may include administration, accounting, and
general administrative support to urban and community forestry staff.
o Supplies such as printers and office supplies.
Note: These costs should be included in Indirect Costs unless they are ONLY for
IRA project activities.
Complete an Accurate Budget Narrative (Appendix B):
Applicants are also required to complete the Budget Narrative section on eCivis Grants Portal to explain
and justify all requested budget items/costs in the Budget Worksheet. List in detail how the totals on the
budget were determined and demonstrate a clear connection between costs and the proposed project
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activities and deliverables. Make sure all budget items from the Budget Worksheet are described in the
Budget Narrative. The Budget Narrative should mirror the Budget Worksheet and include:
• Justification and more detailed descriptions of expenses/purchases, their use/application/need
• Tasks/responsibilities of each staff member and contractor charged to the grant
• Activities to be completed for each line item, quotes/estimates included costs are based on
• A brief description of the plan for post-grant maintenance funding, if applicable.
Required Application Forms and Documentation (Appendix C)
The forms and documents listed in Appendix C must be submitted with the application and before a grant
agreement can be completed. Required forms and relevant templates will be available through the CAL
FIRE Urban and Community Forestry Grant Programs website.
SAM.gov Registration: All applicants must have an active registration on SAM.gov upon award and grant
agreement execution, and applicants must maintain active registration throughout the life of the award.
Registering on SAM.gov is required to receive funds from the federal government. Get free help at
SAM.gov in the “Help” section and at the Federal Service Desk (FSD) where you will find SAM.gov user
guides, quick start guides, helpful hints, videos, and frequently asked questions.
Note: Both SAM.gov registration and some of the required application forms need approval from entities
with a predetermined meeting schedule and agenda (e.g., city council approval). We strongly encourage
applicants start these processes early to avoid disqualification or project delays upon grant award.
GRANT APPLICATION EVALUATION AND REVIEW PROCESS
Upon receipt of an application, CAL FIRE staff will review it for conformance with the California Urban
Forestry Act, and this Procedural Guide. Such review may include an inspection of the project area, if
applicable. If the application is found incomplete in a material way or the proposed project or
applicant is not eligible for a grant, the applicant will be informed that the application is ineligible and
be provided a reason(s) for the determination. Only when an application is complete and the project
is deemed eligible for a grant, will CAL FIRE staff file the application for consideration in the scoring
process.
Each application is reviewed and scored independently by numerous individuals, and these individuals may
or may not be familiar with your organization, past work, or project area. Details for scoring criteria for
each grant type can be found here. To avoid any bias, grant reviewers are instructed that information can
be considered for application scoring or prioritization if it is not included in the submitted application or
supporting documentation via eCivis.
Each application is reviewed by CAL FIRE staff to ensure it is in conformance with the California Urban
Forestry Act, the corresponding grant type, and requirements of the funding source according to these
guidelines and the 2 CFR 200. If the application is found incomplete in a material way or the proposed
project is not eligible for a grant, CAL FIRE applicant will inform the applicant. Only when an application is
complete, and the project is deemed eligible for a grant will CAL FIRE staff file the application. The
following will result in the disqualification of a project proposal:
1. Incomplete applications, including omission of required information and documentation in a
submitted application via the eCivis Grants Portal
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2. Project descriptions that do not include the project location, identify who will be conducting the
work, state when the work will be done, and list the expected deliverables
3. Proposals that include activities outside of the grant duration, except for planned post-grant
maintenance
CAL FIRE strives to provide an objective and un-biased grant review process. To that end, each application
is reviewed and scored by each member of the review team. If any individual reviewer has a potential for
bias with an applicant, they will be recused from that review. Each reviewer reads and scores the
applications based on specific criteria in these grant guidelines and the California Urban Forestry Act. All
reviewers use the same scoring form and conduct their review independently of other reviewers.
Proposals are not discussed amongst grant reviewers until after scores are submitted by all reviewers. As
an additional bias avoidance measure, the high and low scores for each application are dropped, and the
remaining scores are averaged to achieve the overall score for the application. The highest-scoring
applications will be offered grant awards, based on how much funding is available.
Applicant Award Notification
Following application submission and acceptance, applicants will be notified of the final grant
selections as soon as the State’s fiscal circumstances allow, and authority to award funds is given to
CAL FIRE. Quality applications that are not able to be funded may be held by CAL FIRE in case
additional funding is made available.
Prior to offering an award, CAL FIRE may request changes to the application including methodology,
scope of work, deliverables, tree species and numbers, and/or budget worksheet and narrative if it
improves the quality and feasibility of the project. Applicants retain the right to decline the proposed
changes and the grant award. CAL FIRE will post a public summary of all applications selected for
award on the program’s website after funding decisions have been made.
Request for Record Review
Within ten business days of the receipt of notice that the application has been denied, the applicant may
request that the Director of CAL FIRE or designee personally reconsider the decision of rejection. The
request shall identify the applicant and the proposed project and shall briefly state the applicant's reasons
for requesting reconsideration. The Director shall consider the application and all correspondence from
interested parties in reviewing the decision.
Final Decision by the Director of CAL FIRE
If the Director finds that the decision to reject the application conforms to these guidelines and the Urban
Forestry Act, the Director shall uphold the decision. If the Director finds that the decision to reject the
application does not conform to these guidelines or the Act, the Director may approve the application.
GRANT ADMINISTRATION
The grant period begins on the last date of signature after CAL FIRE and the grantee have both signed the
completed grant agreement. All grant projects will remain active until January 31, 2028. The Grantee can
exercise an earlier closing period if necessary. CAL FIRE will notify grantees when work may begin.
CAL FIRE will review and approve invoices for payment, maintain the grant agreement documentation, and
monitor the agreement to ensure compliance with all provisions. To have sufficient time to process final
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payments and to close out the Grant Agreement, the grantee must submit all deliverables and payment
requests within 30 calendar days after the project performance period has expired. Invoices received after
this date cannot be guaranteed payment. The CAL FIRE Urban & Community Forestry Program staff will
arrange for periodic and final project inspections of the project and authorize payments. CAL FIRE and the
State of California may perform periodic audits and/or an audit of the completed project during the three-
year audit period.
Roles and Responsibilities
CAL FIRE: A CAL FIRE Urban Forester will be assigned to each awarded project to provide overall support
the project to ensure project success. CAL FIRE Urban Foresters will ensure project reporting and invoicing
procedures are met, and support grantees in ensuring project scope and deliverables are completed as
described in the grant agreement and/or any CAL FIRE-approved modifications and amendments.
Grantee: Grantees are responsible to manage the project, make project plans and decisions, and oversee all
components and actions of the project to ensure that scope of work and deliverables are completed as
described in the grant agreement or CAL FIRE - approved modifications and amendments. Grantees are the
project manager and lead contact for the grant, from the concept proposal state to the completion of the
project and involved in the project every step of the way. The grantee will lead or at minimum be copied on
all project-related email communication. Grantees can contract components of the project out to support
the project (see Contractor below).
Partner: Partners can be a commercial, nonprofit, or government entity that provides expertise for any
component of the project scope and/or deliverables. Partnering organizations do not get compensated for
every contribution to the project; partners contribute a significant investment, directly or in-kind, to ensure
project success. A partner shall not manage the project or have authority to approve or deny project-related
decisions. Letters of Commitment are requested from project partners in the grant application.
Contractor: A contractor shall not manage the project, or select or modify the scope of work, or have
authority to approve or deny project-related decisions. Contractors are responsible for completing the work
they have been authorized to conduct per the grant agreement. Contractors can complete various
components of the project, including financial reporting/invoicing, GHG calculations, acquisition of supplies,
organization of events, curriculum development, data management. etc.
Communication
Reporting documents will be available, and updated, on the CAL FIRE Urban and Community Forestry
website. All electronic communication with CAL FIRE regarding grants should contain the Grant ID number in
the subject line. Any files shared with CAL FIRE including invoicing, progress reports, data, and modification
requests shall follow the naming convention below (“8GG12345” is to be replaced by the unique Grant ID
stated in the grant agreement and issued to the applicant’s project, if successfully awarded):
Invoice 2: 8GG12345_inv2
June 30, 2025, Progress Report: 8GG12345_prg rpt_063025
Budget or scope request (<10%) 1: 8GG12345_mod 1_063025
Budget or scope request (>10%) 1: 8GG12345_amend 1_063025
MDCA data: 8GG12345_MDCA_063025
GHG Summary Sheet: 8GG12345_GHG_063025
CAL FIRE Urban Forestry Billing and Reporting Template: 8GG12345_Tracking_063025
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Grant Agreement Amendments and Modifications
All amendments or modifications must be requested in advance and receive written approval from CAL
FIRE. A grantee wishing to change the scope of work including species list, number of trees planted or
maintained, planting locations, partnerships, or budget allocations for line items of an approved project shall
submit the proposed change via official letter, on organizational letterhead, to the appropriate CAL FIRE
Grant Manager or Regional Urban Forester in advance for approval. The letter should reference the grant
number assigned to the grant, explain in detail the change being requested, the need for the change, and
include the revised budget or other necessary attachments, if applicable. Changes to deliverables are
discouraged. Minor changes (modifications) can typically be approved by the Grant Manager or Regional
Urban Forester. More significant changes may require a grant agreement amendment. Grant agreement
amendments may be allowed, at the sole discretion of CAL FIRE, for changes to the scope of work or the
project budget. Any primary budget line-item increase or decrease by 10% or more of that line item during
the grant period will require a grant amendment. The total amount awarded to the grantee can never be
increased during the grant period for any reason without explicit approval from CAL FIRE, nor can the project
end date be extended without CAL FIRE approval.
Remember, the amount awarded will not be higher than the amount in the grant application. All
correspondence, including email, relating to grant projects must have the grant agreement number featured
prominently, and be dated.
Project Signage and Recognition for Implementation Projects
All grant projects shall have one or both of the following, where applicable:
1) At least one project sign, preferably more, at highly visible project locations, where applicable. All
signage shall refer to the funding source that is funding the grant and shall include the names and/or
logos of all the project cooperating entities, including CAL FIRE and the USDA Forest Service.
Alternative signage may be approved by CAL FIRE prior to posting.
2) Recognition of the funding source and the names and/or logos of all project cooperating entities,
including CAL FIRE and the USDA Forest Service, in all publications, websites, electronic media,
products paid for by the grant, etc.
Signage must be on site for at least three years after a project is complete (where applicable). Signage
designs must be approved by CAL FIRE staff prior to purchase or use to ensure the sign must meets these
funding source logo and usage guidelines. The sign must contain the CAL FIRE logo, the USDA Forest
Service logo, and any funding source logo along with at least the following text in a prominent way:
Funding for this Project was provided by the USDA Forest Service Urban and Community Forest
Program via the Inflation Reduction Act, as administered by the California Department of Forestry
and Fire Protection (CAL FIRE) Urban and Community Forestry Program.
Signage wording can be shortened to accommodate limited space so long as the main points are
addressed.
Project Invoicing and Progress Reporting (Appendix D)
Grantees shall report and invoice on all projects quarterly (every three months or 90 days) unless notified
otherwise by CAL FIRE staff, or unless the Grantee obtains prior approval for monthly or bi-monthly
invoicing. The reporting dates shall be for the periods ending March 31, June 30, September 30, and
December 31, and reports are due 14 days thereafter. If a grantee chooses to invoice CAL FIRE more often, a
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project report must be included with each billing package. Invoices shall not be submitted more frequently
than monthly, and progress report periods shall not overlap.
Reporting shall follow the format provided by CAL FIRE in Appendix D and include project description,
project location, funds allocated, activities completed, number of trees planted, vegetation planted and
location, maintenance activities conducted, net GHG benefit, co-benefits achieved, challenges and
solutions, and benefits to disadvantaged or low-income communities.
Reports must always include the Benefits Calculator Tool (“GHG calculator”) spreadsheet in Excel format
whenever trees are planted. The Minimum Data Collection Attributes (MDCA) Excel form must also be
completed and submitted whenever trees are planted (see Appendix G) unless CAL FIRE directs to submit
tree planting data using a new system. Grantees that claim to provide a benefit to a disadvantaged
community will need to report on how the project benefits have addressed the identified community
need. These records must be retained for at least three years after the completion of the project. All
projects will be required to track the above metrics until project closeout (i.e., when tree/vegetation
planting is complete or green infrastructure construction is complete).
Project Inspections and Review
The Regional Urban Forester and/or Partnership and Equity Coordinator (Appendix E) assigned to a grant
project will determine when inspections are necessary for the project. This will vary by grant type, the scope
of work, and the timeline of the project to be carried out. At a minimum, inspections will occur once per
fiscal year (July 1 - June 30) during the project. Planted trees will continue to be inspected annually for up to
three years after the grant performance period ends.
Projects that will be developing any media or educational materials (print, digital, video, or audio), Urban
Forest Management Plans (UFMPs), tree inventories, or other products must allow such materials to be
reviewed by CAL FIRE prior to finalization. Copies of such materials must be furnished to CAL FIRE prior to the
project conclusion. Allow 30 - 60 days for review of such materials. Copies of such materials must be
furnished to CAL FIRE prior to project conclusion. Inspection results will be made available to grantees
and follow-up inspections will be conducted if necessary.
No-Cost Time Extensions
There will be no extensions unless the expenditure period for the grant program is extended via a state
budget process involving the USDA Forest Service. If extensions do become available, awardees will need
written approval from CAL FIRE for no-cost time extensions. Extensions are not typical and should not be
expected or planned for during application development.
Payment of Grant Funds
Note: All final invoices must be submitted to CAL FIRE no later than April 30, 2028.
• Generally, payments will be made by CAL FIRE to the Grantee on a reimbursement basis, with
advance payment authorized on a case-by-case basis at the sole discretion of CAL FIRE staff.
• Interest on loans, late fees, or other financial penalties incurred by the grantee will not be eligible for
reimbursement.
• No work prior to or after the grant period (from the date the grant agreement is fully signed by both
parties until March 31, 2028 will be reimbursable.
• Grantees are encouraged to have adequate cash flow to begin the project, but this is not required.
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• Requests for Advance Payments require CAL FIRE approval of an Advance Payment Expenditure Plan
and Advance Payment Request Accountability Report. The approval of advance payments is at the
discretion of CAL FIRE.
• When progress payments are desired, each invoice must be accompanied by supporting documents
and a progress report
• Grantees shall submit invoices to the CAL FIRE Urban & Community Forestry Program no more
frequently than monthly.
• CAL FIRE will reimburse all eligible expenses within 45 calendar days upon receipt of an undisputed
invoice.
• Reimbursement may require a site inspection prior to payment processing. The need for an
inspection is at the discretion of CAL FIRE.
• Each invoice packet must include supporting documents for all project charges which may include
payroll summary documentation (template provided by CAL FIRE), vendor receipts, purchase
receipts, and other back-up documentation of expenses. In addition, the Billing and Reporting
template (in MS Excel) must be updated and submitted for project tracking.
• A progress report or final report shall accompany all payment requests. If trees were planted in the
billing period, the MDCA table (in MS Excel) and GHG Summary table must also be submitted. Please
see the Communication section or Appendix G for more information.
• CAL FIRE will reimburse the Grantee for all eligible costs under the terms of the agreement.
Advance Payments
Advance payments may be considered for grantees in cases of clear need and solely at CAL FIRE’s discretion.
Advance payments may not exceed 5% or up to $50,000 of the total project budget and grant funds
awarded, and they must be fully utilized within a 90 period unless additional time is approved by CAL FIRE.
Upon notification of a grant award, grantees must submit an Advance Payment Expenditure Plan, which
must be reviewed and approved by CAL FIRE. This process may take up to 45 days. Each request for advance
payment must be submitted using the Advance Payment Request and Accountability Report for CAL FIRE
review and approval, accompanied by an invoice demonstrating the approximate budget breakdown and
how the grantee will spend funds received through the advance payment. Both the Advance Payment
Request and Accountability Report and Advance Request Invoice must be signed by the authorized project
representative listed on the grant agreement. CAL FIRE will provide grantees with the required Advance
Payment Request and Accountability Report and Advance Payment Expenditure Plan templates (in MS Word
and MS Excel).
A Grantee should allow 45 days after an undisputed billing package is received for the arrival of a
reimbursement check. Incomplete billing packages will be returned, or additional information will be
requested and will delay processing. CAL FIRE does not consider a billing package complete until all final
documentation that is needed to process the billing is received. A final invoice must be received by CAL FIRE
no later than 30 calendar days after the grant period expires.
Loss of Funding
The following are examples of actions that may result in a Grantee’s loss of funding:
• Grantee fails to provide direct, meaningful, and assured benefits to a disadvantaged community
or low-income community per criteria in CARB Funding Guidelines when such status is claimed.
• Grantee withdraws from the grant program.
• Grantee fails to complete the funded project scope of work within the grant period.
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• Grantee fails to submit all documentation within the time periods specified in the Grant
Agreement.
• Grantee fails to submit evidence of California Environmental Quality Act (CEQA) compliance
within one year of the execution of the grant agreement.
• Grantee changes the project scope or budget without concurrence of the State.
• GHG reductions fail to be achieved by the project when such reductions are claimed.
• Grantee exercises poor communication or responsiveness, jeopardizing CAL FIRE’s assurance
that project objectives are being met or that CAL FIRE direction is being followed.
• Grantee fails to comply with the terms of the grant agreement unless such failure was due to no
fault of the grantee. Such a determination will be made solely by CAL FIRE.
State and Federal Audits
At any time during or upon completion of the project, the State or Federal Government may audit the
project records. State, local, and tribal governments, non-profit organizations, and institutions of higher
education that expend more than $750,000 annually in federal awards must comply with the single audit
requirements contained in 2 CFR 200 Subpart F and are required to submit a copy of the single audit report
to CAL FIRE. A CAL FIRE project is considered complete upon receipt of final grant payment from the State
and a final inspection report by CAL FIRE staff that has no required actions specified. The purpose of the
audit is to verify that project expenditures were properly documented, and the scope of work completed.
For an audit that will be conducted upon completion of the project, the audit would be requested by the
State after the final payment request has been received and all project transactions have been completed.
If a project is selected for audit, the grantee will be contacted at least 30 days in advance. The audit should
include all books, papers, accounts, documents, or other records of the Grantee, as they relate to the project
for which State funds were granted. Projects may be subject to an audit for up to three years after the grant
performance period ends. To expedite the audit, the grantee shall have the project records, including the
source documents, and canceled warrants readily available. The Grantee shall also provide an employee
having knowledge of the project and the accounting procedure or system to assist the State auditor. The
Grantee shall provide a copy of any document, paper, record, or the like as requested by the State auditor.
All project records must be retained by the Grantee for a period of not less than one year after the State
audit or after the final disposition of any disputed audit findings. Grantees are required to keep source
documents for all expenditures related to each grant for at least three (3) years following project completion
and one year following an audit unless the Grantee has a policy requiring a longer retention period. Record
retention and accessibility is governed by 2 CFR 200.334 and 2 CFR 200.337.
Repayment of Grant Funds
The State may terminate the grant for any reason at any time if there are allegations supported by
reasonable evidence that the grantee has violated any local, state, or federal law, policy, or terms of this
grant agreement which affects the performance of this or any other grant agreement or contract with the
State. If a grant is terminated, the grantee may be required to repay funds fully or partially to the State. A
grantee whose grant is terminated may be ineligible to apply for future grants. A grantee subject to repay
funds may cause delay or denial of invoices on other grants they have with the State.
Accounting Requirements
The Grantee shall maintain an accounting system that follows generally accepted accounting
principles. The accounting system must accurately reflect fiscal transactions with the necessary
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controls and safeguards. This system shall provide an audit trail, including original source documents such
as receipts, progress payments, invoices, mileage records, timecards, etc. The system shall also provide
accounting data so the total cost of each individual project can be readily determined. These records shall be
retained for a period of not less than three years after the end of the grant performance period. To avoid
audit exceptions, keep accurate records.
Conflicts of Interest
All applicants and individuals who participate in the review of submitted Project Proposals are subject to
state and federal conflict of interest laws. Any individual who has participated in planning or setting
priorities for a specific solicitation over and above the public comment process or who will participate in
any part of the grant development and negotiation process on behalf of the public is ineligible to receive
funds or personally benefit from funds through that solicitation. Failure to comply with conflict-of-interest
laws, including business and financial disclosure provisions, will result in the Project Proposal being
rejected and any subsequent grant agreement being declared void. Other legal actions may also be taken.
Applicable statutes include, but are not limited to, California Government Code section 1090 and Public
Contract Code sections 10365.5, 10410, and 10411.
Grantee must establish conflict of interest policies and procedures and maintain adequate controls to
ensure that the grantee or anyone acting on behalf of the grantee does not have any conflicting personal
and/or financial interest associated with activities funded by the grant project. CAL FIRE may request
additional documentation during the performance of the grant, including during the review of financial
and/or progress reporting, or during State Audit to verify that a conflict of interest does not exist.
Prevailing Wage Requirements
CAL FIRE provides no opinion as to whether projects may be subject to prevailing wage law. For
determination on prevailing wage applicability, please contact the Department of Industrial Relations. It is
the applicant’s responsibility to budget for prevailing wages in their project cost when applicable.
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GRANT TYPES
Table 1: Grant project types offered with descriptions for the 2024 Inflation Reduction Act California Grant
Solicitation.
Grant Type Description Grant Amount
Urban Forest
Expansion and
Improvement
Urban tree planting, maintenance, and associated vegetation to
provide multiple benefits, tree and plant establishment care, and
planting site preparation. In addition to tree planting, a project may
also involve urban tree site improvements to create larger, more
functional planting sites for trees, and associated vegetation, such as
bio-swales and improvement of small, vacant parcels for purposes
consistent with the California Urban Forestry Act.
$150,000 -
$1,500,000
Urban Forest
Management
Activities
For local governments (cities, counties, districts). Improving long-
term management of urban forests to improve urban forest
performance over time. Projects may involve the establishment or
updating of a jurisdiction-wide tree inventory, urban forest mapping
and analysis, and/or long-term management plan. UFMP projects
must include policy integration and ordinance development. An early
action tree planting component is recommended.
$150,000 -
$1,500,000
Urban Forestry
Education and
Workforce
Development
Creation, development, and implementation of projects to educate,
train, and employ individuals with the purpose of preparing them for
careers in urban forestry or a closely related discipline. Develop paid
on-the-job training opportunities, including pre-apprenticeships, to
expand workforce development pathways for green careers in urban
and community forestry. There should be a strong emphasis on
educating, training, or employing individuals from disadvantaged
communities and/or unemployed individuals. Preference will be
given to projects that place program participants in jobs. This can
include the development and expansion of new or emerging tree
nurseries seeking to grow locally sourced, climate-ready, culturally
significant, native, and/or endemic tree species according to best
management practices and industry standards, based on identified
regional needs.
$150,000 -
$1,500,000
Urban Forestry
Regional or
Statewide Impact
Improvement, expansion, and coordination of urban forestry
programs throughout a large geographic area or statewide. An
established organization will serve as a convener to complementary
initiatives, a sponsor for local champions, an incubator to assist small
or new organizations or groups, and a champion for engaging
underserved areas and populations. Organizations must employ
multiple strategies and corresponding actions.
$150,000-
$3,000,000
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Grant Type Description Grant Amount
Urban Forest Equity
Capacity Building
To provide hyper-local needed technical expertise, assistance, grant
writing capacity and/or grant reporting support to eligible entities
with project needs in disadvantaged and low-income urban
communities that may not have that capacity in-house. Entities can
apply to this grant category to support one or more external or
partnering entities in securing project implementation funds from
CAL FIRE, reporting on grant activities, and/or providing the
arboriculture and urban and community forestry expertise needed to
implement projects in disadvantaged and low-income communities.
$150,000 -
$1,500,000
Green Schoolyards Designed to assist with planning and/or implementing multi-benefit
projects with a focus on tree planting, extreme heat, environmental,
economic, and social benefits to urban public-school campuses and
eligible childcare facilities within disadvantaged and low-income
communities.
$150,000 -
$1,500,000
Notes:
• Indirect Costs cannot exceed a de minimis rate of 10% of Modified Total Direct Cost (MTDC) unless
the applicant provides proof of an approved federally Negotiated Indirect Cost Rate Agreement
(NICRA) during submission.
• Total Direct Administrative Costs cannot exceed 20% of total direct costs and must be clearly
defined in the project budget submitted with the application.
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Urban Forest Expansion and Improvement
Eligible Applicants
Eligible applicants include California cities, counties, qualifying districts, Federally Recognized Tribal
Nations, Tribal affiliated nonprofits, and/or nonprofit organizations qualified under Section 501(c)(3) of the
Internal Revenue Code. Districts include, but are not limited to, school, park, recreation, water, and local
taxing districts.
Purpose
The purpose of this grant type is to provide funding for projects that will plant trees and vegetation to
reduce greenhouse gas (GHG) emissions and improve the functionality of urban forests, arrest the decline
of urban forest resources, address climate resilience, reduce urban heat, improve the quality of the
environment in urban areas, and optimize co-benefits to urban residents. These projects should focus on
urban areas lacking in green space and must meet one or more identified community needs using
vegetation. Trees and other funded vegetation must be maintained alive for the duration of their expected
life span. Such projects may include planting on private property, parks, and public right-of-way. Projects
with higher levels of co-benefits will be preferred. Projects focusing on establishing a long-term tree
nursery to increase the availability of seedlings for urban forestry plantings may be eligible; special
consideration should be given to climate-ready tree species.
Sub-granting is allowable under this program. Sub-granting must adhere to and be carried out consistent
with these grant guidelines, and subgrantees must meet all the state and federal requirements listed in
these guidelines. Sub-granting activities must also meet the requirements of the California Air Resources
Board (ARB) Funding Guidelines including the process for quantifying the net GHG benefit, criteria for
determining benefits to disadvantaged communities, and reporting requirements. CAL FIRE must review
criteria for sub-granting before it may occur.
Project Eligibility
These criteria must be met for a project to be eligible:
• The project will report on GHG reductions achieved by the project following CAL FIRE guidelines.
Grant requests must be for the creation, development, and implementation of projects that
improve, expand, and maintain healthy urban forests.
• All projects must have, improve, or develop policies, goals, best practices, standards, strategies,
partnerships, staffing, operational structure and culture, training, and budgets/funding to optimize
long-term success. Document how the activities proposed will lead to trees that attain full stature
at maturity, live to potential lifespan, and provide optimal ecosystem benefits.
• All projects must comply with or develop local goals to achieve no net loss or an increase in urban
tree canopy cover from a specific dated baseline to an established target. Document how the
activities proposed will increase tree canopy cover in the project’s geographic area and address
local challenges to long-term maintenance.
• The amount requested must be between $150,000 and $1,500,000.
• The project must have a commitment for active participation from one or more of the following:
residents, local business, local nonprofit group, or local government.
• The project must show that the community where the project will occur was, and will continue to
be, authentically engaged about the project.
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• The applicant must comply in all respects with all applicable local and county ordinances, and all
applicable state and federal laws and regulations, including the California Environmental Quality
Act (CEQA).
• Projects shall include an education, outreach, and/or community engagement component.
• Evidence of adequate long-term care for the trees must also be shown.
• For tree planting on private property, the applicant will need to provide written documentation
indicating:
1. Landowner permission
2. Assurance of proper planting and care
3. Release of liability for the state and federal government
• Any tree planting within the project shall adhere to Appendix F at a minimum. Failure to follow the
Standards in Appendix F will lead CAL FIRE to require the replacement of the trees at the grantee’s
cost or reimburse CAL FIRE the funds used to plant the trees.
• Planting sites must be 30 square feet in area at minimum, and no less than three feet in width on
any side. Larger is preferred.
• Trees and plant materials selected are climate appropriate and well-suited to the site. One measure
of this is that tree and plant species selected are classified as very low, low, or moderate water use
species in the WUCOLS IV or are justified for the planting site(s) selected.
Eligible Practices
• Designing and implementing urban forest planting projects with multiple benefits that give special
attention to GHG reduction, increased tree canopy cover, energy conservation, air quality
improvement, storm water management, water quality, or improvement of public health
outcomes.
• The establishment of groves of trees or pocket forests is eligible. The Miyawaki establishment
method (see Appendix H - Explanation of Terms) may be considered for appropriate sites.
• Innovative urban forest site improvement to create larger, more functional planting sites for trees
and associated vegetation such as bio-swales, urban forestry education centers, edible landscaping,
and/or community gardens and orchards.
• Funding for removal and replacement of dead, hazardous, or diseased trees in urban areas that are
associated with a natural disaster, extraordinary natural event, or pest and/or disease outbreak.
Projects must show that the removed trees were replaced with a tree of similar or improved long-
term carbon storage and co-benefits. These event types will require justification and any tree
proposed to be removed must be approved in advance by a CAL FIRE Regional Urban Forester.
Location data (GPS coordinates), species, the reason for removal, and pictures prior to removal
must be shared with CAL FIRE during the approval process.
• Urban and community forestry job creation and job training.
• Climate change adaptation strategies that result in a net GHG benefit. See CA Natural Resources
Agency's Building Climate Resilience Report for relevant examples.
• If your project advances urban forestry efforts or the management of urban natural resources and
reduces GHG emissions, it may be eligible. Ask your CAL FIRE Regional Urban Forester for assistance
in determining eligibility if you are in doubt.
Ineligible Practices
The following practices will not be funded by this grant program:
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• Planting trees that require excessive maintenance, such as excessive long-term watering, fertilizing,
exterminating, or controlling plant pests and diseases to survive.
• Projects that plant trees that will eventually conflict with overhead or underground utilities or
ground-located infrastructure.
• Projects that will not result in a net Greenhouse Gas benefit.
• Planting invasive species as determined by referencing the California Invasive Plant Council or
similar reference approved by CAL FIRE.
• Projects that use synthetic fertilizer or synthetic turf. Organic fertilizers (e.g., compost, manure)
may be used.
• Projects taking place on public or private property and that do not show concurrence of the
controlling governmental jurisdiction or private property owner (the private property owner must
agree to the planting before it may occur, and documentation must be provided to CAL FIRE).
• Engineered multi-disciplinary infrastructure solutions (e.g. stormwater capture facilities, green
alleys, etc.), even if there is a tree or vegetation component. These types of projects are a better fit
for the Urban Greening Grant Program administered by the California Natural Resources Agency.
Eligible Costs (See Appendix B)
Examples of eligible costs for this Grant Type include but are not limited to:
• Trees, plants, and planting supplies
o Trees in the #15 (gallon) container size are eligible. Balled and burlapped and bare-root
tree stock are also eligible if the size and quality are equivalent. Smaller containerized
stock, seedlings, and direct seeding may also be considered by CAL FIRE in situations
where appropriate. Fruit trees in various sizes are eligible with justification. Other larger
tree sizes may be considered on a case-by-case basis, but the widespread use of 24” box
and larger trees is not likely to be considered. Refer to Appendix F for additional
information.
o Site-appropriate plants in sizes justified for the project.
o Planting supplies may include: stakes, ties, and root collar protectors proportional to the
number of trees being planted; grow tubes for small container, seedling and direct
seeding; wood chip surface mulch, soil amendments in areas of hard clay soil or sandy
soil; soil where needed to complete backfill; watering tools; and hand tools.
o Cost-effective, water-efficient irrigation system supplies. Includes new irrigation or
retrofits to existing irrigation.
o Replacement trees: A subline item for replacement trees may be budgeted for but may
only be used with prior CAL FIRE Regional Urban Forester approval. Such approval will
be contingent on the reason the replacement is needed. Any funds left in this line item
near the end of the grant may be used to plant additional trees (exceeding the scope of
work). Trees required to be replaced due to grantee or subcontractor negligence will not
be paid for with grant funds.
• Labor directly related to the project, including young tree planting and establishment costs,
structural pruning, stake adjustment and removal, and water-wise irrigation.
• Costs of tracking and reporting GHG reductions for the supplied criteria are eligible.
• Purchase, development, and distribution of education materials or supplies for events are
eligible with shown relevance to the scope of the proposed project.
• Project signage (for Project signage requirement details, please see the Project Signage and
Recognition section). CAL FIRE staff will approve signage plans on a case-by-case basis.
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• In projects where the planting of trees involves the establishment of new, permanent tree
planting sites or expansion of existing vacant sites, the costs for removal of asphalt, concrete
paving, and/or other hardscape are eligible.
o If hardscape cuts are to be made, they must be 30 square feet in area at minimum, and
no less than 3 feet in width on any side. Larger is preferred.
o For existing sites, expansion of planting sites is an allowable cost and is encouraged.
Site improvements may include soil cells or structural soil.
• Soils testing to determine the needs of the site are eligible.
• Water-efficient irrigation supplies or system components are eligible.
Ineligible Costs
See General Ineligible Costs section of these grant guidelines.
Project Scoring (100 points possible)
Priority Population, Disadvantaged Community, Low-Income Community, or Low-income Household:
• The project meets state and/or Federal criteria providing a benefit to a priority population,
disadvantaged community, low-income community, or low-income household.
• The degree to which the project creates jobs or job training opportunities for residents of a Priority
Population, Disadvantaged, or Low-Income Community or Low-income Household or the degree to
which the project will consider contractors that are based within the disadvantaged or low-income
communities being served.
• The degree to which the community has been engaged with the project in authentic ways, and/or
will be involved in project planning and implementation.
Greenhouse Gas Benefits:
• The degree to which the project GHG benefit, calculated in accordance with the CARB’s most
current quantification methodology, is high in relation to the budget requested.
• The reasonableness of the assumptions made by the project proponent in quantifying the GHG
benefits of the project.
• The degree to which the project utilizes the largest canopied tree possible for the selected planting
sites and shows a preference for existing planting sites or the creation of planting sites that can
support large-canopied trees.
Co-Benefits:
• The co-benefits of the project are high in relation to the requested budget.
• The degree to which the project uses trees to reduce consumption of finite energy resources,
capture storm water, improve air quality, and/or reduce urban heat island effects.
• The degree to which the project involves community residents in planting and/or maintenance of
trees and fosters tree stewardship.
• The degree to which the project will contribute to improved public health in some fashion.
• The extent to which the project helps the State meet its climate change adaptation strategies. See
CA Natural Resources Agency's Building Climate Resilience Report.
Best Management Practices:
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• The degree to which the tree species selection is diverse and site appropriate.
• The degree to which the project provides urban forest resources to areas where such resources are
absent or replenish such resources where they are badly depleted.
• The degree to which the quantity and methods of establishing follow-up care practices will lead to
the long-term success of the project.
• The extent to which the project will use locally sourced or recycled water in project design.
Project Quality:
• The degree to which the project meets a clearly defined community need and addresses historical
disinvestment.
• The degree to which the project has effective partnerships.
• The degree to which the project is planned and organized based on a community-driven process.
• The degree to which the project will have an education and outreach component that develops
public awareness of the need for expanding and managing urban forest resources.
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Urban Forest Management Activities
Eligible Applicants
Eligible applicants include cities, counties, qualifying districts, and federally recognized Tribal Nations.
Districts include, but are not limited to, school, park, recreation, water, and local taxing districts. Non-
profit organizations are not eligible for this grant type but may be partners in such projects.
Purpose
The purpose of this grant type is to fund the development and implementation of urban forest
management activities carried out by a local government jurisdiction to optimize the multiple benefits of
its urban forest. Such activities will be comprehensive, long term, include the entire jurisdiction, take an
ecosystem management approach, and may include an inventory, analysis, training, and/or educational
component. A tree planting component is recommended during the grant performance period, but it is not
required. Any management plan funded by this grant type must include the setting of a tree canopy cover
goal for the jurisdiction. No other practices may be funded by this grant program.
Project Eligibility
These criteria must be met for a project to be eligible (also see Urban Forest Management Plan Best
Practices section in Appendix G):
• Grant requests must be for performing or updating a tree inventory, establishing a new urban
forest management plan, or updating an existing management plan, establishing or updating an
urban forestry-related policy or ordinance, or performing mapping and analysis to inform the other
activities preceding.
• The amount requested must be between $150,000 and $1,500,000.
• Applicants must show proof of an existing urban forest/tree protection system (city ordinance,
general plan element, etc.), or must create one during the grant performance period.
• Applicants must show proof of having an existing urban forester, arborist, or other qualified
position responsible for urban forest resources or have such a professional retained under
contract.
• All projects must have, improve, or develop policies, goals, best practices, standards, strategies,
partnerships, staffing, operational structure and culture, training, and budgets/funding to optimize
long-term success. Document how the activities proposed will lead to trees that attain full stature
at maturity, live to potential lifespan, and provide optimal ecosystem benefits.
• All projects must comply with or develop local goals to achieve no net loss or an increase in urban
tree canopy cover from a specific dated baseline to an established target. Document how the
activities proposed will increase tree canopy cover in the project’s geographic area and address
local challenges to long-term maintenance.
• An urban forest inventory of the entire resource encompassed must be completed before
developing a management plan, though both may be completed during the grant performance
period. Tree inventory data collected must follow the criteria outlined in Appendix G.
• A funded urban forest management plan must be a long-term (40-50 years), comprehensive
document, not solely a maintenance plan.
• There shall be a provision for periodic review of any funded urban forest management plan.
• Applicants must demonstrate how they will implement and utilize the inventory, mapping, and/or
analysis.
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• Applicants must agree to officially adopt the urban forest management plan as a guiding policy
document in an ordinance, a general plan element or another binding, enforceable way as
approved by CAL FIRE staff.
• The project must show that the community where the project will occur was, and will continue to
be, authentically engaged about the project.
• Projects shall include an education and outreach component.
• Applicants must provide an electronic and printed copy of all grant products and final deliverables
(ex: plans, maps, etc.) to the CAL FIRE Urban & Community Forestry Program after the grant in a
format specified by CAL FIRE.
• Evidence of long-term care for the trees must be shown.
• Trees and plant materials selected are climate appropriate and well suited to the site. One measure
of this is that tree and plant species selected are classified as very low, low, or moderate water use
species in the WUCOLS IV or are justified for the planting site(s) selected.
• Tree planting within the project shall adhere to Appendix F at a minimum. Failure to follow the
Standards in Appendix F will lead CAL FIRE to require replacement of the trees at the grantee’s
cost, or recover any costs reimbursed for planting of the trees.
Eligible Practices
Only those practices mentioned in the Purpose section above are eligible for funding under this grant type.
These include:
• Tree inventories
• Urban forest management plans
• Other policies, plans, or ordinances that are urban forestry related
• Tree planting and associated activities
• Community engagement, education, and outreach activities
• Mapping and analysis to inform the other mentioned activities
Ineligible Practices
No practices other than those described above may be funded by this grant program without prior written
approval by CAL FIRE. The following practices will not be funded by this grant program:
• Management activities that will not lead to improved long-term urban forest management.
• For any proposed tree planting component of the project, any practice not allowed by the Urban
Forest Expansion and Improvement grant type.
• Projects that produce policies, ordinances, or plans that are not integrated/aligned with other
relevant policies of the jurisdiction.
Eligible Costs (See Appendix B)
Other than the necessary costs for the mandatory tree planting component, only costs associated with
urban forest inventories, mapping, analysis, and development of urban forest management plans may be
reimbursed. The tree planting component costs must comply with the eligible costs of the Urban Forest
Expansion and Improvement grant category above.
Ineligible Costs
See General Ineligible Costs section of these grant guidelines. The following costs are also ineligible:
• Any costs unrelated to the management activities identified in the application.
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• Any tree inventories that are not assessing (or working towards assessing) the entire urban
forest resource within a jurisdiction, including the inventory of trees on public lands where, in
CAL FIRE’s opinion, maintenance has been or will be deferred, or where evidence of improper
maintenance is observed by CAL FIRE.
Note: It is expected that inventories are maintained locally, so collecting updated information on existing
inventory points is not eligible except in the case of an unexpected natural event or pest/disease outbreak.
Note: There is a CAL FIRE-sponsored urban forest management plan development tool available. Please see
Urban Forest Management Plan Toolkit. The tool can help structure a plan and provide numerous resources
to those developing such plans. Additional tools are listed in Appendix I.
Project Scoring (100 points possible)
Priority Population, Disadvantaged Community, Low-Income Community, or Low-income Household:
• The project meets state and/or Federal criteria providing a benefit to a priority population,
disadvantaged community, low-income community, or low-income household.
• The degree to which the project creates jobs or job training opportunities for residents of a Priority
Population, Disadvantaged, or Low-Income Community or Low-income Household or the degree to
which the project will consider contractors that are based within the disadvantaged or low-income
communities being served.
• The degree to which the community has been engaged with the project in authentic ways, and/or
will be involved in project planning and implementation.
Project Benefits:
• The co-benefits of the project are high in relation to the requested budget.
• The degree of GHG reduction that will occur. Preference is given to GHG reductions that can be
quantified using CARB criteria for Urban Forestry projects.
• The degree to which the project uses trees to reduce consumption of finite energy resources,
capture storm water, improve air quality, and/or reduce urban heat island effects.
• The degree to which the project involves community residents in the planning process and/or
planting and maintenance of trees (stewardship).
• The degree to which the project will contribute to improved public health in some fashion.
• The extent to which the project helps the State meet its climate change adaptation strategies. See
CA Natural Resources Agency's Building Climate Resilience Report.
Best Management Practices:
• The degree to which the tree species selection is diverse and site appropriate.
• The degree to which the project will commit the jurisdiction to a systematic strategy for improved
long-term management of its entire urban forest resource.
• The degree to which the product produced will be compatible and/or integrated with the
jurisdiction’s other policies, ordinances, and management tools.
• The effectiveness of how the plan will be implemented and periodically reviewed.
• The plan is referred to in a climate action plan, sustainability plan, or other relevant planning
document.
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Project Quality:
• The degree to which the project has effective partnerships.
• The degree to which the project is planned and organized based on a community-driven process.
• The degree to which the project will have an education and outreach component that develops
public awareness of the need for expanding and managing urban forest resources.
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Urban Forestry Education and Workforce Development
Eligible Applicants
Eligible applicants include California cities, counties, qualifying districts, Federally Recognized Tribal
Nations, Tribal affiliated nonprofits, and/or nonprofit organizations qualified under Section 501(c)(3) of the
Internal Revenue Code. Districts include, but are not limited to, school, park, recreation, water, and local
taxing districts.
Purpose
The purpose of this grant type is to fund the development and implementation of programs to educate,
train, and/or employ the next generation of urban foresters. Projects must provide knowledge, skills,
abilities and/or pathways to certifications to assist people in making a career in urban forestry or a related
discipline. Projects should provide clear goals and objectives and state how the project will meet an
identified community need for urban forestry workforce development. Projects should teach industry best
management practices that include, but are not limited to, American National Standards Institute (ANSI)
standards relating to urban forestry practice and safety, International Society of Arboriculture (ISA) best
management practices, and principles of urban forestry as taught at Society of American Foresters (SAF)
accredited community colleges and universities. Additionally, projects are highly encouraged to integrate
social emotional learning skills and competencies (i.e. emotional management, teamwork, problem-
solving, etc.) into projects and/or workforce development curriculum that teaches both professional skills
(i.e. communication, punctuality, analyzing decision-making, reliability, etc.) and occupational industry
skills (i.e. tree planting, nursery management, tree pruning and maintenance, etc.). There should be a clear
emphasis on serving residents of disadvantaged communities, low-income communities, and/or
unemployed individuals, thus funding for program participants is specifically allowed as a cost. A tree
planting and maintenance component of the project is recommended, but not required. This can include
the long-term development or expansion of new or emerging tree nurseries seeking to grow locally
sourced, climate-ready, culturally significant, native, and/or endemic tree species according to best
management practices and industry standards, based on identified regional needs. There should be a
strong plan in place for planting trees in disadvantaged communities once they meet quality standards.
This grant type can also support urban wood utilization workforce development.
Preference will be given to projects that develop paid, on-the-job training opportunities, including pre-
apprenticeships, and projects that consider job placement for participants from disadvantaged
communities, expanding workforce development pathways for green careers in urban and community
forestry.
Project Eligibility
These criteria must be met for a project to be eligible:
• Grant requests must be for the creation, development, and implementation of projects to help
people develop the necessary knowledge/skills/abilities to enter a career in urban forestry or a
closely related discipline.
• The amount requested must be between $150,000 and $1,500,000.
• Project is in an “urban area” or “urban cluster” containing 2,500 or more persons, as defined by the
U.S. Department of Commerce and stated in the California Urban Forestry Act.
• The applicant must comply in all respects with applicable local and county ordinances, and
applicable state and federal laws and regulations, including the California Environmental Quality
Act (CEQA).
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• Any trees and plant materials selected are climate appropriate, drought-tolerant, and well-suited to
the site.
• Any tree planting within the project shall adhere to Appendix F at a minimum and must be
reflected in the budget provided with the application. Amendments to the number of trees planted
as stipulated in the budget and grant agreement will require CAL FIRE approval. Failure to follow
the Standards in Appendix F will lead CAL FIRE to require the replacement of the trees at the
grantee’s cost.
• Evidence of long-term care for the trees must be shown.
• Project deliverables must be publicly available at no cost.
Ineligible Practices
The following practices will not be funded by this grant program:
• No practices other than those described above may be funded by this grant program without prior
written approval by CAL FIRE.
• Projects that will not have any impact beyond the grant period.
• For any tree planting that is part of the project, any practice not allowed by the Urban Forest
Expansion and Improvement grant type.
Eligible Costs (See Appendix B)
Other than the necessary costs for any tree planting component, only costs associated with urban forest
education and workforce development programming may be funded. Any tree planting costs must comply
with the eligible costs of the Urban Forest Expansion and Improvement grant type above.
Ineligible Costs
See General Ineligible Costs section of these grant guidelines. The following costs are also ineligible:
• Any costs unrelated to the urban forest education and workforce development project identified in
the application.
• For any tree planting component of the project, any cost not allowed by the Urban Forest
Expansion and Improvement grant type.
Project Scoring (100 points possible)
Priority Population, Disadvantaged Community, Low-Income Community, or Low-income Household:
• The project meets state and/or Federal criteria providing a benefit to a priority population,
disadvantaged community, low-income community, or low-income household.
• The degree to which the project creates jobs or job training opportunities for residents of a Priority
Population, Disadvantaged, or Low-Income Community or Low-income Household or the degree to
which the project will consider contractors that are based within the disadvantaged or low-income
communities being served.
• The degree to which the community has been engaged with the project in authentic ways, and/or
will be involved in project planning and implementation.
Project Co-Benefits:
• The co-benefits of the project are high in relation to the requested budget.
• The extent to which the project helps the State meet its climate change adaptation strategies. See
CA Natural Resources Agency's Building Climate Resilience Report.
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Curriculum or Practical Application:
• The degree to which the project will teach industry knowledge of best management practices,
skills, and/or abilities to prepare people for a career in urban forestry or a closely related field.
• The degree to which the project has a quality plan to assist enrolled individuals in achieving careers
in urban forestry or a closely related field.
• The degree to which the project will be effective in preparing people for careers in urban forestry
or a closely related field, including professional, social, emotional, and occupation skills.
Project Quality:
• The degree to which the project has effective partnerships.
• The degree to which the project is replicable.
• The degree to which the program will continue to operate after the grant period.
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Urban Forestry Regional or Statewide Impact
Eligible Applicants
Eligible applicants include California cities, counties, qualifying districts, Federally Recognized Tribal
Nations, Tribal affiliated nonprofits, and/or nonprofit organizations qualified under Section 501(c)(3) of the
Internal Revenue Code. Districts include, but are not limited to, school, park, recreation, water, and local
taxing districts.
Purpose
The purpose of this grant type is to fund the improvement, expansion, and coordination of urban forestry
programs throughout a large geographic area or at a statewide level. An established organization will serve
as a convener to complementary initiatives, and/or a champion for engaging underserved areas and
populations. Organizations must employ multiple strategies and corresponding actions.
Project Eligibility
These criteria must be met for a project to be eligible:
• Grant requests must provide services, actions, and deliverables to a geographic area of two
counties or larger or serve a population of 2 million or more. Preference will be given to serving
greater numbers of people and underserved populations.
• Project activities must include components of more than one Grant Type as described within Urban
Forest Expansion and Improvement, Urban Forest Management Activities, Urban Forestry
Education and Workforce Development, and Urban Forest Capacity Building. Furthermore,
activities should relate to achieving goals as a convener of complementary initiatives, a sponsor for
local champions, an incubator to assist small or new organizations, groups, or grassroots efforts,
and a champion for engaging underserved areas and populations. Activities may be customized to
unique needs but should be part of a cohesive strategy for the service area. For example, training
and tree planting activities may be provided to one group while another is provided with assistance
with inventory, standards, or best practices.
• Sub-grants are allowed, and a cost-share or match waiver should be passed on to sub-grant
recipients as well.
• The amount requested must be between $150,000 - $3,000,000
• Project is in an “urban area” or “urban cluster” containing 2,500 or more persons, as defined by the
U.S. Department of Commerce and stated in the California Urban Forestry Act.
• The applicant must comply in all respects with applicable local and county ordinances, and
applicable state and federal laws and regulations, including the CEQA.
• Any trees and plant materials selected are climate appropriate, drought-tolerant, and well-suited to
the site.
• Any tree planting within the project shall adhere to Appendix F at a minimum. Failure to follow the
Standards in Appendix F will lead CAL FIRE to require the replacement of the trees at the grantee’s
cost.
• Evidence of long-term care for the trees must be shown.
• Project deliverables must be publicly available at no cost.
Ineligible Practices
The following practices will not be funded by this grant program:
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• No practices other than those described above may be funded by this grant program without prior
written approval by CAL FIRE.
• Projects that will not have any impact beyond the grant period.
• For any tree planting that is part of the project, any practice not allowed by the Urban Forest
Expansion and Improvement grant type.
Eligible Costs (See Appendix B)
• Eligible and ineligible costs as outlined in the grant types including Urban Forest Expansion and
Improvement, Urban Forest Management Activities, and Urban Forestry Education and Workforce
Development.
Ineligible Costs
See General Ineligible Costs section of these grant guidelines.
Project Scoring (100 points possible)
Priority Population, Disadvantaged Community, Low-Income Community, or Low-income Household:
• The project meets state and/or Federal criteria providing a benefit to a priority population,
disadvantaged community, low-income community, or low-income household.
• The degree to which the project creates jobs or job training opportunities for residents of a Priority
Population, Disadvantaged, or Low-Income Community or Low-income Household or the degree to
which the project will consider contractors that are based within the disadvantaged or low-income
communities being served.
• The degree to which the project will serve and train unemployed individuals in beginning a career
or advancing a career in urban forestry or a closely related field.
Project Co-Benefits:
• The co-benefits of the project are high in relation to the requested budget.
• The extent to which the project helps the State meet its climate change adaptation strategies. See
CA Natural Resources Agency's Building Climate Resilience Report.
Canopy Cover:
• The degree to which the project establishes (or improves) and progresses towards regional urban
tree canopy cover goals and establishes policies and programs for continuation after the term of
the grant.
• The degree to which the project builds local capacity and authority, supported by strong unified
networks and partnerships.
• The degree to which the project will have a lasting impact on the large geographic area in a
meaningful way.
• The degree to which the project will complement USDA Forest Service direct Inflation Reduction
Act Urban and Community Forestry awards or serve constituents that were not awarded.
Project Quality:
• The degree to which the project has effective partnerships.
• The degree to which the project is replicable or scalable.
• The degree to which the program will continue to operate after the grant period.
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Urban Forest Equity Capacity Building
Eligible Applicants
Eligible applicants include California cities, counties, qualifying districts, Federally Recognized Tribal
Nations, Tribal affiliated nonprofits, and/or nonprofit organizations qualified under Section 501(c)(3) of the
Internal Revenue Code. Districts include, but are not limited to, school, park, recreation, water, and local
taxing districts.
Purpose
The purpose of this grant type is to provide technical expertise, assistance, grant writing capacity and/or
grant reporting support to eligible entities with project needs in disadvantaged and/or low-income urban
communities that may not have that capacity in-house. Established entities can apply to this grant type to
serve as a supporter for local champions, a mentor or incubator to assist small, emerging, or new
organizations or community-based groups, or to support one or more external or partner entities in
securing project implementation funds, reporting on grant activities and/or providing arboriculture or
urban and community forestry expertise needed to implement place-based projects in disadvantaged
communities. Sub-awards can support smaller, community-based organizations in local projects defined
under the Urban Forest Expansion and Improvement, Urban Forest Workforce Development, and Green
Schoolyards Grant Type.
Projects must reach beyond urban forestry groups and support new, emerging, and/or non-traditional
groups, partners, sectors, and audiences to maximize benefit. Projects may include, but are not limited to,
education and outreach campaigns, tree planting activities, and community-based stewardship of trees.
Successful projects will have effective and diverse partnerships to deliver impact. Applicants must provide
a plan to create an efficient progress, financial tracking, and accomplishment reporting system for any
subawards, and 80% of funds must support subgrantee needs. Applicants must manage the subgrant in-
take processes, conduct evaluations, project risk through ongoing monitoring, project tracking and
reporting for communities.
Project Eligibility
These criteria must be met for a project to be eligible:
• Projects that directly support community-based organizations with a clear and identified need for
increased urban and community forestry capacity, grant reporting, grant writing, and/or technical
assistance.
• Projects should be place-based and specifically designed and customized to meet specified
community needs.
• Projects that support the creation, development, and implementation of education and outreach
campaigns, programs, training programs, and/or projects that engage communities in urban
forestry as it intersects with other issues and sectors.
• Projects must encourage the growth, maintenance, and/or protection of urban forests by
demonstrating the benefits urban trees provide to a community’s resilience, identity, well-being,
and/or public health.
• Projects must promote an understanding of urban and community forestry and the goals of the
Urban Forestry Act.
• Lead applicants will need to secure written CAL FIRE approval before sub-granting.
• Projects shall address local environmental and climate justice priorities and be inclusive in
messaging.
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• The amount requested must be between $150,000 and $1,500,000.
• The applicant must comply in all respects with applicable local and county ordinances, and
applicable state and federal laws and regulations.
• Any project deliverables must be publicly available at no cost.
Ineligible Practices
The following practices will not be funded by this grant program:
• No practices other than those described above may be funded by this grant program without prior
written approval by CAL FIRE.
• Projects that will not have any impact beyond the grant period.
Eligible Costs (See Appendix B)
• Grant funds may be used to support project costs including, but not limited to, training, accounting,
reporting, grant writing, project planning, education and outreach.
• Purchase, development, and distribution of educational materials
• Planning and implementation of educational events
• Funding of educational signs, development, and materials.
• Total Direct Administrative Costs cannot exceed 20% of the total budget.
Ineligible Costs
See General Ineligible Costs section of these grant guidelines. The following costs are also ineligible:
• Any costs not allowed under the Urban Forest Expansion and Improvement, and Urban Forest
Workforce Development, and Green Schoolyards Grant Types.
Project Scoring (100 points possible)
Priority Population, Disadvantaged Community, Low-Income Community, or Low-income Household:
• The project meets state and/or Federal criteria providing a benefit to a priority population,
disadvantaged community, low-income community, or low-income household.
• The degree to which the project creates jobs or job training opportunities for residents of a Priority
Population, Disadvantaged, or Low-Income Community or Low-income Household or the degree to
which the project will consider contractors that are based within the disadvantaged or low-income
communities being served.
• The degree to which the project will serve and train unemployed individuals in beginning a career
or advancing a career in urban forestry or a closely related field.
Increased Capacity Building:
• The degree to which the project addresses a specific and identified community need.
• The degree to which the project supports subgrantees, new and emerging place-based leaders or
groups, and offers technical assistance, urban and community forestry training, professional
services, or support services.
• The degree to which project partners will share industry knowledge of best management practices,
skills, and/or project planning protocols to foster stewardship of urban and community forests.
• The degree to which the project promotes an understanding of urban and community forestry or
related disciplines in line with the goals of the Urban Forestry Act.
• The degree to which the project focuses on local urban environmental and climate justice priorities.
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• The extent to which the project helps the State meet its climate change adaptation strategies. See:
CA Natural Resources Agency's Building Climate Resilience Report.
Project Quality:
• The degree to which the project includes effective and diverse partnerships, including those with
new and emerging leaders, non-traditional community groups, or initiatives.
• The degree to which the project accounts for monitoring and evaluation, project tracking, and
impact reporting of community projects and subgrants.
• The degree to which the project states clear goals and deliverables.
• The extent to which training, education, and outreach are inclusive and resonate with place-based
cultural and sociodemographic groups and geographical areas.
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Green Schoolyards
Eligible Applicants
Eligible applicants include California cities, counties, qualifying districts, including but not limited to school,
park, recreation, water, and local taxing districts, Federally Recognized Tribal Nations, Tribal affiliated
nonprofit organizations qualified under Section 501(c)(3) of the Internal Revenue Code, non-profit
childcare facilities receiving government funding, and/or nonprofit organizations qualified under Section
501(c)(3) of the Internal Revenue Code.
Purpose
The purpose of this grant type is to create green schoolyards to protect the health, well-being, and
educational opportunity of children most vulnerable to increasing temperatures and extreme heat across
California. Projects shall be centered around improving the environmental conditions and experiences for
school children with the highest levels of co-benefits and all projects and project activities shall be connected
to tree cover and nature-based activities. Projects will invest in nature-based climate solutions that deliver
multiple benefits such as helping to alleviate extreme heat, improving the immediate environment for
students as well as supporting outdoor learning and environmental literacy, while also reducing GHG
emissions, improving functionality of urban forests, arresting the decline of urban forest resources,
increasing climate change resilience, improving the quality of the environment in urban areas, and
optimizing co-benefits to school children and surrounding urban residents. Such projects shall include the
planting of trees and may include converting pavement to green spaces on school campuses with a focus
on child-accessible areas of campus. Projects may also include strategies such as the installment of natural
features for learning and recess such as pocket forests, rain gardens, food forests and landscaping in
support of outdoor classrooms, as well as maintenance of planted vegetation and trees for the duration of
their expected life span. Public access is encouraged after school hours to areas identified by the campus
for a specific purpose such as recreation or growing food. A joint-use agreement may enable public access
while sharing maintenance responsibility and costs with a responsible government entity. A plan must be
in place for the maintenance of the respective area to ensure student safety, including activities such as
clean up or inspection after public use and prior to student use. A Memorandum of Understanding or
other agreement format as approved by CAL FIRE with the responsible entity is required.
Additional Requirements
• For projects on State property, an architect or structural engineer must be part of the project
design review and must approve site drawings before the application to Division of the State
Architect (DSA) is submitted. Conceptual site plans that illustrate or define the proposed
improvements and identify existing accessible path of travel elements (as described in CBC
11B202.4) are required.
o Note: This professional does not have to be identified at the time of Green Schoolyards grant
application or project award.
• Applicants shall obtain a memorandum of understanding (MOU), resolution, or signed letter from
the respective local educational or child services agency supporting the project before being
awarded a grant.
• For non-profit childcare facilities applicants, proof of active childcare license is required upon
application submission.
• For Green Schoolyard applicants who do not own their property outright, CAL FIRE also requires:
o A signed copy of Property Lease Agreement
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o A signed Memorandum of Understanding (MOU) with the property owner ensuring long-
term commitment to the project
Project Eligibility
These criteria must be met for a project to be eligible:
• For projects occurring in childcare facilities, the facility must be licensed and in operation at the
time the application is submitted.
• Each school campus included in the project will form a group of staff, including the respective
school principal, grounds management, and teachers, to lead/guide the implementation of the
project, help optimize the benefits to students and staff, and ensure long-term success of the
project.
• The project will report on GHG reductions achieved by the project, following CAL FIRE guidelines.
Grant requests must include the creation, development, and implementation of projects that
improve, expand, and maintain healthy urban trees on California school campuses.
• Projects shall incorporate shade tree plantings and may incorporate the conversion of pavement to
green spaces on school campuses with a priority on the child-accessible areas of campus in the
campus design.
• Campuses included in the project must be listed by name in the grant application.
• The project must have a commitment for active participation from school staff and the school
district and must show that the (school) community where the project will occur was, and/or will
continue to be, authentically engaged about the project. CAL FIRE staff shall be invited to project
(planning) meetings with school community members and reports should submitted as part of
progress reporting.
• The school district and campus must have or develop policies, best practices, and staff for
tree/landscape maintenance, budget, and goals expressed and adopted in long-term plans.
• The applicant must comply in all respects with all applicable local and county ordinances, and all
applicable state and federal laws and regulations, including the California Environmental Quality
Act (CEQA).
• Projects shall include an education and outreach component.
• Grantees shall maintain and operate the project developed pursuant to the grant long term;
evidence of adequate long-term care for the trees and other nature-based solution features must
be shown.
• Tree planting within the project shall adhere to Appendix F at a minimum. Failure to follow the
Standards in Appendix F will lead CAL FIRE to require replacement of the trees at the grantee’s cost
or reimburse CAL FIRE the funds used to plant the trees.
• All campus designs must be created or approved by a landscape architect or other qualified
professional.
• Applicants must show proof of having an International Society of Arboriculture (ISA) certified
arborist or other qualified, CAL FIRE approved, professional on staff or as contractor / consultant
during project design, species selection, and project implementation including ensuring quality
stock is being planted.
• Trees and plant materials selected shall be climate appropriate and well suited to the site. One
measure of this is that tree and plant species selected are classified as very low, low, or moderate
water use species in the WUCOLS IV or are justified for the planting site(s) selected and as
approved by CAL FIRE.
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• Awarded projects shall comply with the Model Water Efficient Landscape Ordinance or the local
agency landscape water ordinance and shall use drought-tolerant plantings, as appropriate.
• The property does not have to be owned by the school and/or childcare facility, however, an MOU
or certified letter from the respective owner is required to ensure long-term use and maintenance
of the project as well as access to CAL FIRE for inspections.
• The amount requested must be between $150,000 and $1,500,000.
• Project deliverables must be publicly available at no cost.
Ineligible Practices
The following practices will not be funded by this grant program:
• Planting trees that require excessive maintenance such as: excessive long-term watering, fertilizing,
exterminating, or controlling plant pests and diseases to survive.
• Projects that plant trees that will eventually conflict with overhead or underground utilities or
ground-located infrastructure.
• Projects that will not result in a net greenhouse gas (GHG) benefit.
• Planting (potentially) invasive species as determined by referencing the California Invasive Plant
Council or similar reference approved by CAL FIRE.
• Projects that use synthetic fertilizer. Organic fertilizers (e.g., compost, manure) may be used.
• Projects taking place on public or private property and that do not show concurrence of the
controlling governmental jurisdiction or private property owner (the private property owner must
agree to the planting before it may occur).
• Property acquisitions.
• Project elements that are purely aesthetic or are otherwise not eligible under the California Urban
Forestry Act.
• Artificial turf, reflective paint, or other non-natural activities only with justification and after all
other options have been exhausted.
• Any activities not connected to tree cover and nature-based activities.
• Planting of trees in containers of any size.
Eligible Costs (also see Appendix B)
• Grant funds may be used to support project costs including, but not limited to, planning, permitting
(including CEQA), environmental assessment, design, pavement removal, soil testing, remediation
of hazardous materials from pavement removal, water-efficient irrigation, and project
maintenance.
• Trees, plants, and planting materials
o Trees in the #15 (gallon) container size are eligible. Balled and burlapped and bare-root
tree stock are also eligible if the size and quality are equivalent. Smaller containerized
stock, seedlings, and direct seeding may also be considered by CAL FIRE in situations
where appropriate. Fruit trees in various sizes are eligible with justification. Other larger
tree sizes may be considered on a case-by-case basis, but the widespread use of 24” box
and larger trees is not likely to be considered. Refer to Appendix F for additional
information.
o Site-appropriate plants in sizes justified for the project.
o Planting materials may include stakes, ties, and root collar protectors proportional to
the number of trees being planted; grow tubes for small container, seedling and direct
seeding; wood chip surface mulch, soil amendments in areas of hard clay soil or sandy
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soil; soil where needed to complete backfill; watering tools; and hand tools.
o Cost-effective, water-efficient irrigation system supplies. Includes new irrigation or
retrofits to existing irrigation.
o Replacement trees. A subline item for replacement trees may be budgeted for but may
only be used with prior CAL FIRE Regional Urban Forester approval. Such approval will
be contingent on the reason the replacement is needed. Any funds left in this line item
near the end of the grant may be used to plant additional trees (exceeding the scope of
work). Trees required to be replaced due to grantee or subcontractor negligence will not
be paid for with grant funds.
• Labor directly related to the project, including young tree establishment, structural pruning, stake
adjustment and removal, and water-wise irrigation, nature-based curriculum development, staff
training, landscape design consultants, etc.
• Costs of tracking and reporting GHG reductions for the supplied criteria are eligible.
• Purchase, development, and distribution of education materials and supplies directly related to the
scope of the proposed project.
• Funding educational signage and materials (For sign requirement details, please see the Project
Signage and Recognition section. CAL FIRE staff will approve signage plans on a case-by-case basis).
• In projects where the planting of trees involves the establishment of new, permanent tree planting
sites or expansion of existing vacant sites, the costs for removal of asphalt, concrete paving, and/or
other hardscape are eligible.
o If hardscape cuts are to be made, they must be 30 square feet in area at minimum, and no
less than 3 feet in width on any side. Larger is preferred. For existing sites, expansion of
planting sites is an allowable cost and is encouraged.
• Site improvements may include soil cells or structural soil.
• Soils testing to determine the needs of the site are eligible.
• Water-efficient irrigation supplies or system components are eligible.
• Travel that is necessary and reasonable related to achieve project objectives
Ineligible Costs
See General Ineligible Costs section of these grant guidelines.
Project Scoring (100 points possible)
In-need educational facilities:
• The project meets state and/or Federal criteria providing a benefit to a priority population,
disadvantaged community, low-income community, or low-income household.
• Degree to which students will be involved with the project.
• Degree to which school staff will be involved with the project.
• Degree to which students will benefit from the project.
• The degree to which the school community has been/will be engaged about the project in
authentic ways, and/or will be involved in project implementation.
Co-Benefits:
• The co-benefits of the project are high in relation to the requested budget.
• The degree to which the project uses trees to reduce consumption of finite energy resources,
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capture storm water, improve air quality, and/or reduce urban heat island effects.
• The degree to which the project involves students and/or the school community in planting and/or
maintenance of trees (stewardship).
• The degree to which the project will contribute to improved student experience, health, and
learning.
• The extent to which the project helps the State meet its climate change adaptation strategies. See
CA Natural Resources Agency's Building Climate Resilience Report.
Best Management Practices:
• The degree to which the tree species selection is diverse and site appropriate.
• The degree to which the project provides urban forest resources to areas where such resources are
absent or replenishes such resources where they are badly depleted.
• The degree to which the quantity and methods of establishment follow-up care practices will lead
to long term success of the project.
• The extent to which the project will use locally sourced or recycled water in project design.
Project Quality:
• The degree to which the project has effective partnerships.
• The degree to which the project is planned and organized based on a (school) community driven
process.
• The degree to which policies, plans, procedures, staffing, and budgets support long-term success.
• The degree to which the project will have an education and outreach component that develops
public awareness of the need for expanding and managing urban forest resources.
• The extent to which messages are inclusive and resonate with various cultural and
sociodemographic groups and geographical areas of the state or region.
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APPENDIX A – Application Submission
Applicants must have an active eCivis Grants Portal profile and complete the online electronic
application package via:
https://gn.ecivis.com/GO/gn_redir/T/qb5oi8zj4xe8
Grant Application Dates:
• Applications Due: Thursday, May 30, 2024, by 5:00 PM PDT
• Grant Review Period: June 2024
• Awards Announced: June – July 2024
Important Considerations:
• The application should be submitted by the individual that will be actively managing or have
an administrative role associated with the grant project should the project be selected for
funding.
• Refer to the eCivis Grants Portal Application Submittal User Guide for instructions on how to
access and navigate the Grants Portal in order to submit your application.
• Applicants must answer all required questions which are identified with asterisks (*). Other
questions are either optional or may not apply to all grant types.
• Applicants must make sure they fill out all relevant sections for the grant type they are applying
for. If applicants do not, their application will not be scored.
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APPENDIX B – Eligible Costs, Budget Worksheet, and Budget Narrative
CAL FIRE strongly recommends the following as you prepare project costs for the Budget Worksheet:
A. Applicants must indicate which line items in each budget category are Administrative Costs.
B. Applicants are encouraged to consider inflationary costs during budget development. Examples
of this can include known or projected salary or benefit cost increases for employees, cost of
delivery of tree stock increasing, costs of permits increasing, etc. Keep in mind that the overall cost
of your project cannot increase during the grant, subject to CAL FIRE discretion.
1) Amounts must be estimated using broadly accepted cost estimating methodologies,
specified in the budget documentation of the Federal award, and accepted by the Federal
awarding agency, per Code or Federal Regulations 200.433.
2) In order for actual costs incurred to be allowable, they must comply with the cost principles
and other requirements (see also 200.300 and 200.403); be necessary and reasonable for
proper and efficient accomplishment of project or program objectives, and be verifiable
from the non-Federal entity's records.
C. Applicants are encouraged to implement two internal practices to greatly simplify project billing
and reduce the volume of receipts and backup documentation that will be required for
reimbursement:
1) Adopt a per diem rate for any travel costs. The most effective way to do this is by adopting
the Federal General Services Administration Per Diem Rate via Per Diem Rates | GSA.
2) Adopt the IRS mileage rate for vehicle travel and simply record miles travelled in each
vehicle used to support the project. Mileage rates charged in grant budget shall not exceed
the rates allowable by IRS via Standard Mileage Rates.
Budget Categories, Eligible Costs, and Required Documentation
Project costs must be consistent with the proposed scope of work and incurred during the grant
performance period, as specified in the grant agreement. Use the table below as a reference while
constructing a budget for the application. All project costs must be expended in accordance with 2 CFR 200
Subpart E Cost Principles.
Budget Category Eligible Costs Required Documentation
Salaries and
Wages
Salaries and wages of employees
employed only by the grantee (not
Contractors or partners) who are directly
engaged in the implementation of the
grant project, limited to actual time spent
on the grant project. Examples of
allowable expenditures include time
related to site visits, scope of work
activities, project monitoring, and
completion of financial or project
reporting related to the grant project,
etc. Staff time related to accounting and
business services is allowable only if
A payroll summary of all employees’
time spent on the project must be
provided. Payroll documentation should
show a nexus between time worked on
the project and wages paid to the
employee after the fact. Timesheets or
similar documentation detailing days
and hours worked on the project must
be maintained and kept for audit
purposes (they need not be sent to CAL
FIRE with invoices unless otherwise
instructed by CAL FIRE). All salary and
wages charged to the grant must tie
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those functions are not included in the
grantee's Indirect Cost.
back to the grantee’s accounting
records.
Benefits Employer contribution share of fringe
benefits associated with employees
employed only by the grantee (not
Contractors or partners) who are directly
engaged in the execution of the grant
project and listed under Salaries and
Wages category in the budget worksheet.
Benefits may include Social Security,
Medicare, Health Insurance, Pension Plan
costs, etc. as applicable for the specific
employee. Leave benefits (i.e. sick leave,
vacation, etc.) that are consistent with
the grantee’s leave benefit policy may be
charged to the grant in proportion to the
percentage of time worked on the grant
within the pay period.
Same documentation as Salaries and
Wages. Payroll summary
documentation showing wages and
hours paid to the employee and
associated fringe benefits. Any leave
charged to the grant must reflect the
calculation of time spent on the grant
compared to the overall time worked. A
statement certifying that leave charged
to the grant is in proportion to the
employee’s time spent must be
included as part of the supporting
documentation. Back-up
documentation is to be kept by the
grantee for audit records.
Contractual Contractual costs include direct
consultant and contractual services that
are necessary and reasonable for project
implementation and hired by the grantee
to achieve the objectives of the project.
This includes all costs incurred by any
entity that is not the grantee directly, i.e.
by Contractors. This budget category can
include supplies, salaries, and all other
expenses incurred by contractors hired by
the grantee.
Examples of contractual costs can
include, but are not limited to:
• Arborists, landscape architects,
urban forest management plan
consultants, or other qualified
professionals
• GHG verification contractor,
accountant, or bookkeeper
• Nature-based education
curriculum development
Procurement of contractual services
should be documented to ensure
selection on a competitive basis and
documentation of cost analysis. Grantees
Invoices from Consultant/Contractor
identifying expenditure, services
performed and period of services.
Documents related to
consultant/contractor selection analysis
shall be kept by the grantee but
available for audit purposes.
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may contract for services that cannot be
provided by staff employed by the
Grantee. Generally, these services are for
a short-term period and provide a specific
and identifiable product or service.
Grantees are responsible for ensuring
their contractors/consultants comply
with applicable federal regulations and
requirements. Contractors must not
affect the Grantee’s overall responsibility
for the management of the project, and
the Grantee must reserve sufficient rights
and controls to enable it to fulfill its
responsibilities for the project. Grantees
must establish and follow a documented
procurement policy which conforms to
applicable federal law and reflects
applicable state, local and Tribal laws and
regulations. Federal regulations require
all procurement transactions be
conducted in a manner providing full and
open competition and consistent with the
procurement standards of 2 CFR 200.317
– 200.327. Travel & Per
Diem
Travel costs include those that are
incurred only by the grantee (not
Contractors or partners) and associated
with travel to and from project sites,
meetings, etc. directly related to the
grant project and considered reasonable
and necessary for the completion of the
project. Reimbursement rates shall be
consistent with the grantee's written
travel policy.
• Per Diem rates charged in the
grant budget shall not exceed the
Federal General Services
Administration Per Diem Rate via
Per Diem Rates | GSA.
• Mileage rates charged in grant
budget shall not exceed the rates
allowable by IRS via Standard
Mileage Rates.
Receipts identifying travel costs (i.e.
lodging, rental cars). Mileage must be
documented by either employee travel
claims that are signed by the employee
or vehicle mileage logs for vehicles
owned by the grantee. Per Diem must
be documented by employee travel
claims. Grantee may be requested to
provide a copy of their written travel
policy.
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Supplies Supplies that are used in the direct
support of the project and purchased
directly by the grantee (not a Contractor
or Partner). Supplies exceeding $500 per
unit cost shall be documented to ensure
procurement of supplies on a competitive
basis and documentation of cost analysis.
Supplies are items with an acquisition
cost less than $5,000 per unit that are
used exclusively for the objectives of the
project.
Examples of Supplies include but are not
limited to: Project signage, shovels, tree
maintenance tools, etc.
Receipts or invoices identifying items
purchased, cost, and date of purchase.
Documentation related to cost analysis
of procurement of supplies exceeding
$500 shall be kept by the grantee but
available for audit purposes.
Equipment Equipment consists of items exceeding
$5,000 or more per unit cost having a
tangible useful life of more than one year.
Equipment purchases are not an
allowable expense under this grant.
Items less than $5,000 per unit cost
should be included in the “Supplies”
budget category. Costs associated with
the use or lease of equipment should be
included in the “Other” budget category.
Equipment purchases are not an
allowable expense under this grant.
Other Other costs include those that do not fit
in any of the above budget categories. All
Other costs must be directly related to
the grant project. Examples include:
• Cost to lease vehicles and/or
equipment
• Usage of equipment owned by the
grantee charged to the grant (at a
rate set by the California
Department of Transportation
(CalTrans) "Labor Surcharge and
Equipment Rental Rate Book”.
Rates assessed on equipment not
addressed in the CalTrans guide
must obtain CAL FIRE approval
prior to equipment use.
• Participation Support Costs, such
as stipends paid to volunteers
(those working on the project who
Invoices or receipts identifying the item
and cost charged to the grant. Cost of
leased equipment charged to the grant
must be substantiated with receipts
identifying equipment leased, dates
equipment was leased, lease rate, and
total cost. Usage of grantee equipment
must be substantiated with an
equipment usage log, equipment used,
rate, and total rental cost.
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are not employed by the grantee)
are allowable, although grantees
are not able to include those
estimated wages as matching
funds if a stipend is paid.
Volunteer rates can be found at:
VITA Grant FAQs Category:
Matching Funds | Internal
Revenue Service (irs.gov)
Notes:
•Food is not an eligible expense on
CAL FIRE grants unless it is
reflected as Per Diem.
•For grantees that grow their own
tree stock: It is not appropriate to
charge retail rates for trees grown
specifically for the project.
Wholesale costs may be applied,
with documentation provided.
Charges for growing materials,
labor, etc. may all be part of those
wholesale costs.
Indirect Costs Indirect Costs are not to exceed 10% of
the Modified Total Direct Cost (MTDC)
unless the applicant provides proof of an
approved federally Negotiated Indirect
Cost Rate Agreement (NICRA) to CAL
FIRE upon application submission.
Indirect Costs differ from Administrative
Costs. Indirect Costs are those associated
with doing business that are of a general
nature and are incurred to benefit two or
more functions within the grantee
organization. These costs are not usually
identified specifically within the grant
agreement, project, or activity, but are
necessary for the general operation of
The indirect cost rate is calculated as a
percentage of the MTDC. The MTDC
includes all direct costs and the first
$25,000 of each sub-award minus any
costs int the Equipment budget
category. Indirect rates cannot be
applied to costs in the Equipment
budget category.
Applicant that has an approved NICRA
must apply the rate consistent with the
basis of the approved rate. Applicant
must provide a copy of their approved
NICRA to be utilized for the duration of
the grant award.
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the organization. Examples of Indirect
Costs include:
• Salaries and benefits of
employees not directly assigned
to a project
• Functions such as personnel,
accounting, budgeting, audits,
business services, information
technology, janitorial, and salaries
of supervisors and managers
• Rent, utilities, supplies, etc.
Functions included as direct versus
Indirect Costs must be applied
consistently for all activities within the
grantee organization, regardless of fund
source. Refer to Code of Federal
Regulations 200.413 and 200.414 for
more information to determine if costs
are considered direct or indirect.
Application Budget Worksheet Details
The application Budget Worksheet in the eCivis Grants Portal includes the following defined budget
categories, and applicants are responsible for including individual line items within each budget category
as needed according to their scope of work, deliverables, and project activities:
1. Salaries & Wages
2. Employee Benefits
3. Contractual
4. Travel & Per Diem
5. Supplies
6. Other
7. Indirect Costs
For each line item in the eCivis Grants Portal Budget Worksheet, the following information is required:
• Description
• Unit: if more than one, you can enter multiple units
• Unit Cost: per unit cost
O Note: if Unit and Unit Cost is used, the Cost field will automatically be populated with the
Unit number multiplied by the Unit Cost)
• Extended Cost: this is intended to represent the total item cost including requested funds and cost
share if applicable, which could differ from the budgeted amount
• Cost: total amount budgeted for this item, represents the amount of grant funding requested for
this item
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• Indirect Cost: this field should be calculated as a percentage. You can check or uncheck this field in
the eCivis Budget Worksheet to include it in your total indirect costs.
Note: Indirect costs are not to exceed 10% of the Modified Total Direct Cost (MTDC) unless the applicant
provides proof of an approved federally Negotiated Indirect Cost Rate Agreement (NICRA) to CAL FIRE
during application submission. Administrative Costs cannot exceed 20% of direct costs.
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APPENDIX C – Required Application Forms & Documentation
The following forms and documentation must be submitted before a grant agreement can be completed.
As some of these may require approval from authorizing entities (ex: a city council with a predetermined
meeting schedule, agenda, and approval process), it is strongly recommended applicants be proactive to
ensure all required forms are complete and included in the application submission on CAL FIRE’s eCivis
Grants Portal. Required forms and documentation templates will be available through the CAL FIRE Urban
and Community Forestry Grant Programs website.
Required Standard Forms
1. Payee Data Record form (STD. 204)
a. The STD. 204 form indicates that local government entities do not need to fill it out. CAL
FIRE utilizes this form internally for all grantees, so it is required that all applicants fill it out.
2. Nondiscrimination Compliance Statement form (STD. 19)
3. Drug-Free Workplace Certification form (STD. 21)
4. Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion, Lower Tier
Covered Transactions (AD-1048)
5. CAL FIRE Environmental Checklist
6. Urban Forestry Grants Resolution
Required Documentation
1. Letters of Commitment from Project Partners(s)
a. Applicants that include contributing partners must clearly describe the relationship with
each partner(s) and submit a signed letter of commitment from each contributing partner
with the application package.
2. Proof of project benefits directly serving Priority Population(s)
a. Upload a screenshot showing that the project area, population, or community served
through this project is identified as a disadvantaged and/or low- income per one of the
tools listed above.
3. If applicable, proof of active registration via SAM.gov and a Unique Entity Identifier (UEI).
Applicants do not need to be registered in SAM.gov at the time of application. Registration on
SAM.gov will be required before prior to the execution of a grant agreement if awarded.
4. Proof of federally Negotiated Indirect Cost Rate Agreement (NICRA), if applicable.
Additional required documentation for Green Schoolyard Grant Type applicants:
1. Conceptual site plans that illustrate or define the proposed improvements.
2. For Green Schoolyard projects on State property, Conceptual site plans that illustrates or defines
the proposed improvements and identifies existing accessible path of travel elements as described
in CBC 11B202.4). See Appendix H for more guidance.
3. A signed Memorandum of Understanding (MOU) from the nonprofit childcare facility or school, if
the nonprofit childcare facility or school is not the applicant.
4. For childcare facilities, proof of active childcare license.
5. For Green Schoolyard applicants who do not own their property outright, CAL FIRE also requires:
a. A signed copy of Property Lease Agreement
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b. A signed Memorandum of Understanding (MOU) with the property owner ensuring long-
term commitment to the project
6. California Air Resources Board Job Co-benefit Modeling Tool
7. CCI Quantification, Benefits, and Reporting Materials Page
SAM.gov Registration: All applicants must have an active registration on SAM.gov upon award and grant
agreement execution, and applicants must maintain active registration throughout the life of the award.
Registering on SAM.gov is required to receive funds from the federal government. Get free help at
SAM.gov in the “Help” section and at the Federal Service Desk (FSD) where you will find SAM.gov user
guides, quick start guides, helpful hints, videos, and frequently asked questions.
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APPENDIX D – Grantee Progress Reporting
The required invoice, reporting forms, and spreadsheets will be distributed to the grantee once a grant
agreement has been finalized. Invoicing and progress reporting will occur on a quarterly basis every three
months (March 31st, June 30th, September 30th, and December 31st) unless the assigned CAL FIRE Regional
Urban Forester approves a request or requires a different reporting standard. For each report, the grantee
will be required to report:
Financial
• Grant funds expended for the reporting period and to date for the grant.
• Total funds expended for the reporting period and to date for the grant.
Tree Planting
• The number of trees planted in the reporting period and to date for the grant, and/or any other
plants planted in the reporting period and to date for the grant.
• Minimum Data Collection Attributes Spreadsheet (MDCA) will be provided to grantee. MDCA tree
data to be reported for each reporting period and the project to date includes:
o Unique tree number identifier, tree funder, scientific name, street address, other location
information, city or urban area, ownership type, latitude, and longitude (x/y coordinates),
census tract, priority population (DAC/LIC) status, date planted, tree stock size, and the type
of growing space.
• A description of all tree and plant maintenance activity completed during the reporting period.
Project Benefits
• The net GHG benefit (metric tons CO2e) for the reporting period and the grant to date.
• Quantification (when possible) and description of co-benefits for the reporting period.
o Greenhouse Gas Reduction Benefits Calculator
o CARB's Job Co-Benefit Modeling Tool
Partnerships
• A description of the role of project partners during the reporting period and any challenges or
successes derived from the partnerships.
Priority Populations
• A list of the disadvantaged and/or low-income census tracts worked within during the reporting
period (per CARB Guidance).
Scope of Work & Deliverables
• A general description of activities, events, or milestones completed during the reporting period.
• Any planned events or milestones expected for the next reporting period.
• A description of any challenges faced and if the challenges were overcome.
• Planned events and future planned activities or milestones.
Grant Products
• Representative project photos and/or maps.
• Grant products produced (ex: educational materials, event fliers, meeting attendance sheets,
reports, etc.)
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APPENDIX E – CAL FIRE Urban and Community Forestry Program Staff
Regional Urban Foresters
Name Counties Served Phone Email
Evan Jones
Alpine, Amador, Butte, Colusa, El
Dorado, Glenn, Lake, Lassen,
Modoc, Napa, Placer, Plumas,
Sacramento, San Joaquin, Shasta,
Sierra, Siskiyou, Solano, Sutter,
Tehama, Trinity, Yolo, Yuba
(916) 201-8942 evan.jones@fire.ca.gov
Tanner Mar
Alameda, Contra Costa, Del
Norte, Humboldt, Marin,
Mendocino, San Francisco, San
Mateo, Santa Clara, Santa Cruz,
Sonoma
(415) 265-9059 Tanner.Mar@fire.ca.gov
Jessica Casas
Calaveras, Fresno, Kern, Kings,
Madera, Mariposa, Merced,
Monterey, San Benito, San Luis
Obispo, Santa Barbara,
Stanislaus, Tulare, Tuolumne
(559) 753-3661 Jessica.Casas@fire.ca.gov
Greg Dion Inyo, Mono, Riverside, San
Bernardino (909) 553-8057 Greg.Dion@fire.ca.gov
Amanda Ma Los Angeles (619) 937-1410 Amanda.ma@fire.ca.gov
Darrik Carlson Los Angeles, Ventura (805) 393-3368 Darrik.carlson@fire.ca.gov
Marco DeAnda Imperial, Orange, San Diego (619) 937-1410 Marco.DeAnda@fire.ca.gov
Other Program Staff
Name Title Phone Email
Walter Passmore State Urban Forester (916) 214-5420 Walter.Passmore@fire.ca.gov
Julia Gowin Urban Forestry Supervisor,
Northern California (916) 201-8942 Julia.Gowin@fire.ca.gov
Henry Herrera Urban Forestry Supervisor,
Southern California (213) 200-7115 Henry.herrera@fire.ca.gov
Eileen Hollett-
Stonum
Urban Forestry Education
Specialist (916) 584-5167 Eileen.Hollett@fire.ca.gov
Rachel O’Leary Partnership & Equity Supervisor (916) 838-0225 Rachel.oleary@fire.ca.gov
Emily Webb Senior Partnership & Equity
Coordinator (916)-584-5554 Emily.webb@fire.ca.gov
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APPENDIX F – CAL FIRE Standards, Specifications and Recommended
Resources for Purchasing, Planting, and Maintaining Trees
This Appendix is a compilation of the Guideline Specification for Nursery Tree Quality: Strategies for
Growing a High-Quality Root System, Trunk, and Crown in a Container Nursery, and the Tree Care Cue
Cards. It has been prepared to instruct grantees on how to select, plant, and care for young trees.
Illustrations by Edward F. Gilman, Professor, Environmental Horticulture Department, IFAS, University of
Florida; adaptions from Arboriculture: Integrated Management of Landscape Trees, Shrubs and Vines, 4th
ed., by R. W. Harris, J. R. Clark, and N. P. Matheny (Prentice Hall, 2003).
Developed as a project of CAL FIRE, Western Chapter International Society of Arboriculture, California
ReLeaf, and the Urban Tree Foundation. Copyright © 2011 Brian Kempf and Ed Gilman
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Nursery Tree Quality
I. GENERAL SPECIFICATIONS
Proper Identification: All trees shall be true to name as
ordered or shown on planting plans and shall be labeled
individually or in groups by species and cultivar (as
appropriate).
Compliance: All trees shall comply with federal and state laws and regulations requiring inspection for
plant disease, pests, and weeds. Inspection certificates required by law shall accompany each shipment of
plants. Clearance from the local county agricultural commissioner, if required, shall be obtained before
planting trees originating outside the county in which they are to be planted. Even though trees may
conform to county, state, and federal laws, the buyer may impose additional requirements.
Inspection: The buyer reserves the right to reject trees that do not meet specifications as set forth in these
guidelines or as adopted by the buyer. If a defect or substandard element can be corrected easily,
appropriate remedies shall be applied. If destructive inspection of a root ball is to be done, the buyer and
seller shall have a prior agreement as to the time and place of inspection, number of trees to be inspected,
and financial responsibility for the inspected trees.
Delivery: The buyer shall stipulate how many days prior to delivery that delivery notification is needed.
Buyer shall stipulate any special considerations to the nursery prior to shipment.
II. HEALTH AND STRUCTURE SPECIFICATIONS
These specifications apply to deciduous, broadleaf evergreen, and coniferous species. They do not apply to
palms. Note that leaf characteristics will not be evident on deciduous trees during the dormant season.
Crown: The form and density of the crown shall be typical for a young specimen of the species or cultivar.
The leader shall be intact to the very top of the tree.
Leaves: The size, color, and appearance of leaves shall be typical for the time of year and stage of growth
of the species or cultivar. Trees shall not show signs of moisture stress as indicated by wilted, shriveled, or
dead leaves.
Branches: Shoot growth (length and diameter) throughout the crown shall be appropriate for the age and
size of the species or cultivar. Trees shall not have dead, diseased, broken, distorted, or otherwise injured
branches.
Trunk: The tree trunk shall be relatively straight, vertical, and free of wounds (except properly made
pruning cuts), sunburned areas, conks (fungal fruiting bodies), wood cracks, bleeding areas, signs of boring
insects, cankers, girdling ties, or lesions (mechanical injury). The terminal bud on the leader shall be intact
to the very top of the tree, and it shall be the highest point on the tree. A #15 tree has a minimum caliper
of 0.75 inches.
Roots: The root system shall be substantially free of injury from biotic (e.g., insects and pathogens) and
abiotic (e.g., herbicide toxicity and salt injury) agents. Root distribution shall be uniform throughout the
container substrate and shall be appropriate for the species or cultivar. At time of inspection and delivery,
the root ball shall be moist throughout. Roots shall not show signs of excess soil moisture conditions as
indicated by stunted, discolored, distorted, or dead roots.
Shade trees that grow to be large shall have one relatively straight central leader (Figure 1). Heading the
Figure 1.
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tree is acceptable provided the central leader is re-established in the nursery.
Main branches (Figure 2) shall be well distributed along the central
leader, not clustered together. They shall form a balanced crown
appropriate for the cultivar or species.
The diameter of branches (Figure 3) that grow from the central
leader, or trunk, shall be no larger than two-thirds (one-half is
preferred) the diameter of the trunk measured just above the branch.
The largest branches shall be free of bark inclusions that extend into
the branch union (Figure 4).
Small-diameter branches (Figure 5), particularly on trees less than 1-
inch caliper, should be present along the lower trunk below the lowest
main branch. These branches shall be no larger than 3/8 inch in
diameter.
The trunk shall be free of wounds, sunburned areas, conks (fungal
fruiting bodies), wood cracks, bleeding areas, signs of boring insects,
cankers, or lesions. Properly made recent or closed pruning cuts are
acceptable.
The trunk caliper (diameter) and taper (Figure 6) shall be sufficient so
that the tree remains vertical without a stake.
The root collar (the uppermost roots) (Figure 7) shall be within the
upper 2 inches of the soil media (substrate). The root collar and the
inside portion of the root ball shall be free of defects, including circling,
kinked, and stem-girdling roots. Roots at the surface should grow
mostly straight to the side of the container. You may need to remove
soil near the root collar to inspect for root defects.
The tree shall be well rooted in the soil media. Roots shall be uniformly
distributed throughout the container, meaning that roots should not be
concentrated at the bottom of the root ball. Some roots should contact
the container wall in the top half of the root ball (Figure 7). When the
container is removed, the root ball shall remain intact. When the trunk is
lifted, both the trunk and root system shall move as one. The imprint of
the liner or smaller container shall not be visible (Figure 7).
The root ball shall be moist throughout at the time of inspection and
delivery. The roots shall show no signs of excess soil moisture as
indicated by poor root growth, root discoloration, distortion, death, or
foul odor. The crown shall show no signs of moisture stress as indicated
by wilted, shriveled, or dead leaves or branch dieback.
Figure 7.
Desirable Not desirable
Desirable Not desirable
Figure 2.
Figure 3.
Desirable Not desirable
Figure 4.
Desirable Not desirable
Figure 5.
Not desirable Desirable
Not desirable Desirable
Figure 6.
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Tree Planting
Selecting quality trees: Planting quality trees begins by selecting the right tree for the right location and
choosing vigorous, structurally sound trees from the nursery.
Digging the hole: A firm, flat-bottomed hole will prevent trees from
sinking. Dig the hole only deep enough to position the root collar
even with the landscape soil surface (Figure 8). Use a rototiller or
shovel to loosen soil in an area three times the size of the root ball.
This loose soil promotes rapid root growth and quick establishment.
Installing the tree: Remove soil and roots from the top of the root ball to expose the root collar; cut away
any roots that grow over the collar (Figure 9). Cut any roots that circle or mat along the sides and bottom
of the root ball (Figure 10). The root collar shall be even with the landscape soil after planting (see Figure
9). Backfill with soil removed from the hole. Minimize air pockets by packing gently and applying
water. Build a berm 4 inches tall around the root ball to help force water through the root ball. Enlarge the
berm as the tree establishes.
Mulching: A layer of organic mulch, such as leaf litter, shredded bark, or wood chips, helps protect tree
roots from temperature extremes and conserves soil moisture. Mulch also helps prevent grass from
competing with the tree for water and nutrients. The mulched area makes it easier to operate mowers and
weed eaters without hitting the trunk and compacting soil. Apply mulch to a depth of 3 to 4 inches (slightly
thinner on top of the root ball) (Figure 11).
Staking: The method of staking is dependent on a tree’s ability to stand on its own and the location of the
planting site. Staking is used to hold trees erect, allow the root ball to anchor, and protect the trunk from
damage by equipment. Stakes should be removed when the tree can stand on its own and the root ball is
anchored. Stakes should be positioned away from the tree and secured to the trunk at the point where the
tree stands straight. Do not use wire or any strap that will girdle the tree or damage the bark. If a tree
cannot stand straight on its own after staking, a splint stake tied directly to the trunk made of bamboo,
spring steel, or a fiberglass rod may be used to straighten the upper trunk and/or leader. Avoid using
square wood secondary stakes. Acceptable staking examples may be seen below (Figures 12, 13, and 14).
Figure 8. Loosening soil in a large area around the root ball allows for rapid root growth and quick establishment.
Figure 10. Cut roots at (A) to form new roots that grow away from the trunk. Do not cut roots at (B), since the root defects will regrow.
Figure 9. Remove soil and roots growing
over the root collar (A) and place collar
level with soil surface (B).
Figure 11. Mulch shall taper to a slightly thinner layer on top of the root-ball.
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Tree Training at Planting and in the Early Years
Trees that grow to be large are more structurally sound and
cost-effective to maintain when trained with a central
dominant leader that extends 30 feet or more into the crown.
Vigorous, upright branches and stems that compete with the
central leader can become weakly attached (Figure 15).
Trees with branches spaced along the central leader, or trunk
are stronger than trees with branches clustered together
(Figure 15).
Prune trees at planting to one central leader by removing or
shortening (shown) competing stems (Figure 16). All branches
and stems shall be considerably shorter than the central leader
after pruning is completed (Figure 16).
Reduction cuts can be used on trees at planting to subordinate
branches that are codominant (Figure 20). Some upright stems
and branches can be removed entirely back to the trunk.
Heading cuts may have to be used occasionally.
Remove or shorten branches that are larger than half the trunk diameter
at planting and every few years thereafter. Shorten them by cutting back
to a live lateral branch (Figure 17). This lateral branch shall be pointed
away from the trunk and it should not be growing upright. The central
leader shall be more visible in the crown center after pruning. Only
large-diameter branches need to be pruned because they compete with
the leader and could be weakly attached (Figure 17, L). Small branches
(Figure 17, S) do not need pruning because they will not compete with
the leader.
The best way to shorten large or long stems and branches is to
cut them back to a live lateral branch (Figure 19). This slows
growth on the pruned parts and encourages growth in the
dominant leader creating sound structure.
Figure 12. Double Figure 13. Double staked with splint
Figure 14. Single staked with splint
splint stake
Figure 15. Good tree structure (left); poor structure (right).
Figure 16. Shorten competing stems to improve structure.
Figure 17. Only large branches need pruning (L). Small branches (S) do not need to be pruned.
retain this lateral branch
Figure 18. Shortening larger low branches concentrates growth in the leader and improves tree structure.
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Remove larger branches by making three cuts. This prevents the bark from peeling or splitting off the trunk
below the cut. Make the final cut back to the branch collar (enlarged area around union of branch where it
joins the trunk).
Structural Pruning Checklist
1.Develop and maintain a central leader.
2. Identify the lowest branch in what will become the permanent crown.
3. Prevent branches below the permanent crown from growing larger than half the trunk diameter.
4. Space main branches along the central leader.
5. Reduce vigorous upright stems back to lateral branches or remove entirely (Figure 20).
Irrigation
Consistent irrigation is critical for tree establishment:
Figure 20. Before and after pruning at planting for
Figure 19. Reduce a stem back to a live lateral branch to slow its growth.
live lateral branch After
Before
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• Apply about 3 gallons of water per inch of trunk diameter to the root ball 2 or 3 times per week for
the first growing season.
• Increase volume and decrease frequency as the tree becomes established. Weekly irrigation during
the second year and bimonthly irrigation during the third year should be sufficient for
establishment.
• Once established, irrigation requirements depend on species, planting site, climate, and soil
conditions.
• Irrigation devices should be regularly checked for breaks and leaks.
• Consider use of recycled water when available and where the species will tolerate it and the
recycled water quality is adequate.
Note: Tree species selected must be classified as very low, low, or moderate water use species in the
WUCOLS IV or must be justified for the planting site(s) selected.
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APPENDIX G – Required Management Activities Practices
Minimum Data Collection Attributes (MDCA) for Urban Tree Inventories
Tree inventory information is recommended to include more information than the MDCA to be submitted
for trees planted or removed as part of the CAL FIRE-funded project.
Note: Failure to gather data to the below attributes will result in the denial of reimbursement of grant
funds unless specific written authorization to deviate from the attributes has been provided by a CAL FIRE
Regional Urban Forester or the Program Manager prior to invoice submittal.
• Mapping coordinate: X and Y coordinate locations (latitude and longitude). Each tree and planting
site will be located using GIS and/or GPS equipment.
• Block side: The location of each street tree and planting site so that they can easily be identified for
future work. Street trees and planting sites will be located using a street name, side of lot, tree
number, and block side information (on street, from street, and to street).
• Location: The tree’s physical location in relation to public Right of Way and/or public space will be
recorded. (Optional and recommended: consider collecting distance and azimuth from buildings.)
• Species: Trees will be identified by genus and species.
• Diameter: Tree trunk diameter will be recorded. This should be to the nearest 1-inch.
• Stems: The number of stems a tree has will be recorded.
• Condition: In general, the condition of each tree will be recorded in one of the following categories
adapted from the rating system established by the International Society of Arboriculture:
Excellent 100%
Very Good 90%
Good 80%
Fair 60%
Poor 40%
Critical 20%
Dead 0%
• Maintenance Need: The following maintenance categories (or similar approved by CAL FIRE prior to
collection) will be collected:
1. Priority 1 Removal: Trees designated for removal have defects that cannot be cost-effectively
or practically treated. Most of the trees in this category will have a large percentage of dead
crown and pose an elevated level of risk for failure. Any hazards that could be potential dangers
to persons or property and seen as potential liabilities would be in this category. Large dead
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and dying trees that are high liability risks are included in this category. These trees are the first
ones that should be removed.
2. Priority 2 Removal: Trees that should be removed but do not pose a liability as great as the first
priority will be identified here. This category would need attention as soon as “Priority One”
trees are removed.
3. Priority 3 Removal: Trees that should be removed, but that pose minimal liability to persons or
property, will be identified in this category.
4. Priority 1 Prune: Trees that require priority one pruning are recommended for trimming to
remove hazardous deadwood, hangers, or broken branches. These trees have broken or
hanging limbs, hazardous deadwood, and dead, dying, or diseased limbs or leaders greater than
four inches in diameter.
5. Priority 2 Prune: These trees have dead, dying, diseased, or weakened branches between two
and four inches in diameter and are potential safety hazards.
6. Large Tree Routine Prune: These trees require routine horticultural pruning to correct
structural problems or growth patterns, which would eventually obstruct traffic or interfere
with utility wires or buildings. Trees in this category are large enough to require bucket truck
access or manual climbing.
7. Small Tree Routine Prune: These trees require routine horticultural pruning to correct
structural problems or growth patterns, which would eventually obstruct traffic or interfere
with utility wires or buildings. These trees are small growing, mature trees that can be
evaluated and pruned from the ground.
8. Training Prune: Young, large-growing trees that are still small must be pruned to correct or
eliminate weak, interfering, or objectionable branches to minimize future maintenance
requirements. These trees, up to 20 feet in height, can be worked with a pole-pruner by a
person standing on the ground.
9. Stump Removal: This category indicates a stump that should be removed.
10. Plant Tree: During the inventory, vacant planting sites will be identified by street and address.
The size of the site is designated as small, medium, or large (indicating the ultimate size that the
tree will attain), depending on the growing space available and the presence of overhead wires.
• Clearance Required: Trees, which are causing or may cause visibility or clearance difficulties for
pedestrians or vehicles, will be identified, as well as those trees blocking clear visibility of signs or
traffic signals.
• Hardscape Damage. Damage to sidewalks and curbs by tree roots are noted. Notes on potential
fixes for the problem are encouraged (redesign options etc.…)
• Overhead Utilities: The inventory indicates whether overhead conductors or other utilities are
present at the tree site that could result in conflicts with the tree.
• Grow space: The area within the growing space is categorized as:
T Tree Lawn
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W Well/Pit
M Median
P Raised Planter
O Open/Unrestricted
I Island
U Unmaintained Area
• Space Size: The narrowest dimension of the Grow Space, in feet. (I.e., 3’x3’ cut-out, 4’ parkway
strip, open parkland, etc.).
• Notes: Additional information regarding disease, insect, mechanical damage, etc. can be included
in this field.
Urban Forest Management Plan (UFMP) Best Practices
Failure to meet the below requirements will result in the denial of reimbursement of grant funds unless
specific written authorization to deviate from them has been provided by CAL FIRE.
• Management plans must be informed by the residents of the jurisdiction that have been
authentically engaged in the plan’s creation.
• Management plans must be developed based on reliable collected data, such as a tree inventory,
urban forest mapping and analysis, urban forest economic analysis, etc.
• Management plans must be a long term (40-50 year), comprehensive document, not solely a
maintenance plan.
• Management plans must address the entire jurisdiction including private property in some form
(regulations, incentives, best practices, etc.).
• There shall be a provision for periodic review of any urban forest management plan.
• A management plan must be referenced in an ordinance, a general plan element, or be officially
adopted by the governing body in another binding, enforceable way as approved by CAL FIRE staff.
• Any management plan must set a tree canopy cover goal for the jurisdiction. The goal must, at
minimum, maintain the current tree canopy cover level (No Net Loss policy).
• Management plans must address the following: tree maintenance (including best management
practices), wildfire (if applicable), urban wood utilization, and roles of the jurisdiction’s agencies.
This may be done by referencing other policy documents.
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APPENDIX H – Explanation of Terms
TERM EXPLANATION
Administrative
Costs
Administrative Costs directly related to the implementation of the project are
eligible with justification and may not exceed 20% of total project costs.
Examples of Administrative Costs include but are not limited to:
• Direct personnel and fringe, service contracts, and sub-awards for staff
providing administrative support functions for the project. Subawards
may include administration, accounting, and general administrative
support to urban and community forestry staff.
• Supplies such as printers and office supplies.
o Note: these costs should be included in Indirect Costs unless
they are ONLY for the IRA project activities.
Examples of Non-Administrative Costs include but are not limited to:
• Personnel and fringe, service contracts, and sub-grants associated with
an urban forestry professional or community engagement specialist
providing community outreach/engagement, technical assistance, or
training to communities and local organizations for the purposes of the
proposed program of work/project.
• Personnel and fringe, service contracts, and sub-grants associated with
managing an urban and community forestry program such as
developing a risk management program, inventorying and writing
management plans, and developing a tree ordinance.
• Personnel and fringe, service contracts, and sub-grants for urban forest
management activities such assessing tree health and/or risk and
pruning, planting, and removing trees.
• Supplies (as defined in 2 CFR 200 Uniform Administrative
Requirements, Cost Principles, and Audit Requirements for Federal
Awards) such as trees, shovels, and pruning tools that help an
organization carry out tree planting and related activities.
• Supplies such as field tablets that help an organization with community
engagement, training, and urban forest assessment associated with the
proposed program of work/project.
o Fleet or equipment rental critical to implementing the proposed
program of work/project.
o Travel costs associated with carrying out the proposed program
of work/project.
o Professional development/training for staff carrying out the
proposed program of work/project.
Agreement A legally binding agreement between the State and another entity.
Amendment A formal modification or a material change of the grant agreement. Examples can
include but are not limited to changes to the grant agreement term, period, or
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expiration date and budget changes, categories, or line-item shifts that exceed
more than 10% of the total project budget.
Application
The term “Application” means the individual application form identified as
Attachment A and its required supporting attachments for grants pursuant to the
enabling legislation and/or program.
Appropriation
A Legislative budget authorization from a specific fund to a specific agency or
program to make expenditures or incur obligations for a specific purpose and
period.
Authorized
Representative
The designated position identified by the resolution as the agent to sign all
required grant documents including, but not limited to, Grant Agreements,
Application forms (Attachment A) and payment requests.
CEQA
The California Environmental Quality Act as stated in the Public Resources Code
Section 21000 et seq.; Title 14 California Code of Regulations Section 15000 et seq.
CEQA is a law establishing policies and procedures that require agencies to
identify, disclose to decision makers and the public, and attempt to lessen
significant impacts to environmental resources that may result from the agency’s
proposed Project.
Co-benefit Benefit, other than Greenhouse Gas (GHG) emission reductions, that results from
Greenhouse Gas Reduction Fund (GGRF) investments. Co-benefits may be
environmental, social, or economic.
Community
Engagement
Community engagement activities include soliciting and incorporating feedback
from individuals impacted by the project.
Consultant
Services
Services which provide a recommended course of action or personal expertise,
such as accounting, consulting environmental professionals, etc. See also
“Contractor.”
Contractor An entity contracting with the grantee for services and generally receives a Form
1099 for tax purposes.
Cost Share
Cost share, also known as match or matching funds, is the portion of project
expenditures not paid for with grant funds. Requirements can vary across the
different CAL FIRE grant programs, depending on funding source. Grantees must
thoroughly read their award announcement and award notice to understand their
grant’s match requirement. For the CAL FIRE Urban and Community Forestry IRA
grant opportunity, match or cost share requirements are waived.
De Minimis Rate
Per 2 CFR 200.414, if the applicant or grantee does not have a Negotiated Indirect
Cost Rate (except for local governments and Tribal Nations claiming central service
costs under 2 CFR § 200, Appendix VII D.1.b), applicants may choose to use a “de
minimis” rate of 10% of modified total direct costs (MTDC) in project budgets and
proposals which, if chosen, must be applied consistently.
Disadvantaged
Community
Areas that are disproportionately affected by multiple types of pollution and areas
with vulnerable populations. The Secretary for Environmental Protection at CalEPA
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is responsible for identifying disadvantaged communities for all California Climate
Investments (CCI). For additional information, please refer to: CalEPA's GHG
Invest.
Education and
Outreach
Education and Outreach activities can include but are not limited to:
• Activities to inform the public about urban and community forestry
programs or best management practices
• Public service announcements on urban and community forestry
programs or best management practices
• Door-to-door education and outreach campaigns to promote urban and
community forestry programs or best management practices
• Social media and digital outreach
• Advertising campaigns on urban and community forestry programs or
best management practices
• The design, development, and dissemination of necessary educational
toolkits, curricula, pamphlets, brochures, flyers, etc.
• Community ambassador education activities or train the trainer
activities
Employee Individuals employed directly by the grantee and generally receives a W-2 for tax
purposes.
Encumbrance A commitment of funds guaranteeing a source of payment for a specific
agreement.
Execution of an
Agreement
The act of signing an agreement which provides a legal basis for required
performance by parties to the agreement.
Greenhouse Gas
(GHG) reductions
or Net GHG
benefit
The sum of the GHG emission reductions and sequestration, less any GHG
emissions resulting from project implementation. GHG emission reductions and
net benefits are determined in accordance with CARB’s quantification
methodologies.
Grantee
Recipient of CAL FIRE grant funds after application evaluation and scoring,
formalized through a grant agreement signed by the organization or agency
receiving funds and CAL FIRE.
Immediately
adjacent
A community or property with urban characteristics whose boundary is directly
touching or bordering a city/town's boundary that has more than 2,500 in
population.
Indirect Costs
Indirect costs are those that have been incurred for common or joint purposes,
including expenses of doing business that are of a general nature and are incurred
to benefit at least two or more functions within an organization. Indirect costs
may only be applied as a percentage of direct costs within the agreement,
cannot be applied towards equipment costs, and cannot exceed 10% without
proof of grantee’s federally Negotiated Indirect Cost Rate Agreement (NICRA).
These costs are not usually identified specifically with a grant, Grant Agreement,
Project, or activity, but are necessary for the general operation of the
organization. Examples of Indirect Costs include salaries and benefits of employees
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not directly assigned to the project; functions such as personnel, business services,
information technology, janitorial, and salaries of supervisors and managers. See
also “Administrative Costs.”
Low-income
Community
Communities that are either at or below 80 percent of the statewide median
income or at or below the threshold are designated as low-income by the
California Department of Housing and Community Development's (HCD) 2016
State Income Limits. The Secretary for Environmental Protection at CalEPA is
responsible for identifying low-income communities for the purpose of CCI
investments. For additional information, please refer to: CalEPA's GHG Invest.
Match or Matching
Funds
Match or matching funds, also known as Cost Share, is the portion of project
expenditures not paid for with grant funds. Most organizations use cash, computer
hardware, software, office supplies, salaries, space, and/or volunteer services for
matching funds. Organizations must show proof of matching funds with a signed
commitment letter. Costs or expenses associated with refund anticipation loans
cannot be used as matching funds. Generally federal funds cannot be used as a
match for another federally-funded grant, including state grants through a federal
funding source. Match requirements can vary across the different CAL FIRE grant
programs, depending on funding source. Grantees must thoroughly read their
award announcement and award notice to understand their grant’s match
requirement. For this CAL FIRE Urban and Community Forestry IRA grant
opportunity, match or cost share requirements are waived.
Minor Equipment
Equipment costing less than $5,000 per unit and typically having a lifespan longer
than the term of the grant. This equipment includes such items as digital cameras
used to document project pre- and post-conditions, global positioning systems
(GPS), etc. This type of equipment would be considered a supply and be budgeted
in the Supplies budget category. Only equipment that qualifies as a supply will be
applicable towards Indirect Costs calculations.
Miyawaki Method
A method of establishing groves of trees or pocket forests that uses densely
planted trees and complementary plants. The method emphasizes native species,
soil health, wildlife habitat, carbon sequestration and provision of ecosystem
benefits. One important goal is to accelerate the natural succession process to
obtain a climax forest.
Modified Total
Direct Cost (MTDC)
Modified Total Direct Cost (MTDC) means all direct salaries and wages, applicable
fringe benefits, materials and supplies, services, travel, and up to the first $25,000
of each subaward (regardless of the period of performance of the subawards
under the award). MTDC excludes equipment, capital expenditures, charges for
patient care, rental costs, 04.12.2023 11 tuition remission, scholarships and
fellowships, participant support costs and the portion of each subaward more than
$25,000. Other items may only be excluded when necessary to avoid a serious
inequity in the distribution of Indirect Costs, and with the approval of the
cognizant agency for indirect costs.
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74
Modification
An agreement modification is an informal agreement that moves dollars in the line
item and task budgets not to exceed 10% of a primary budget line item, changes
deliverable due dates, or makes a minor change in the work in accordance with
the intent of the legislation. It does not require a formal amendment of the grant
agreement.
Negotiated
Indirect Cost Rate
Agreement
(NICRA)
A NICRA is a formal written agreement between applicant or grantee and a federal
agency describing how the organization will calculate indirect costs if they exceed
the 10% requirement for this grant opportunity. The rate(s) established in a NICRA
are typically effective for a two- to four-year period. If the applicant or grantee has
a NICRA and submits a budget that includes Indirect Costs exceeding 10% of
Modified Total Direct Cost (MTDC), proof must be submitted to CAL FIRE upon
application submission.
Nonprofit
Organization
Any California corporation organized under Sections 501(c) (3) of the Federal
Internal Revenue Code. A letter of determination certifying nonprofit status will be
required prior to project approval.
Operating
Expenses (Direct
Cost)
Any cost that can be specifically identified as generated by and in accordance with
the provisions or activity requirements of the agreement.
Partner
Partners are distinct from contractors, as they make specific and significant
contributions to the applicant’s project. Partners can be a commercial, nonprofit, or
government entity that provides expertise for any component of the project scope
and/or deliverables. Partnering organizations do not get compensated for every
contribution to the project; partners contribute a significant investment, (directly or
in-kind) to ensure project success. A partner shall not manage the project or have
authority to approve or deny project-related decisions.
Applicants must secure and submit to CAL FIRE, signed letters of commitment
from each listed project partner, outlining that partner’s specific contributions to
the project, rather than general letters of support.
Personnel Services
This budgeted amount includes salaries and benefits for wage earning personnel
employed only by the grantee to (not a contractor or sub-contractor of the
grantee) and directly support the project objectives, scope of work, and
deliverables.
Pocket Forest Small groves of trees and associated vegetation covering an area between 4,356 to
43,560 square feet.
Project
Performance
Period
The time-period, as described in the Project Scope of Work, when costs may be
incurred. Only Eligible Costs incurred during the Project Performance Period will
be paid by the State.
Project The term “Project” means the activity or work to be accomplished utilizing grant
funds and match (if applicable).
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75
Project Scope of
Work
The term “Project Scope of Work” as used herein defines the individual scope of
work or activity describing in detail the proposed tasks identified as described in
enabling legislation and in the application.
Project Budget
Detail
The term “Project Budget Detail” as used herein defines the proposed detailed
budget plan identified in Appendix B.
Resolution
The purpose of a resolution by a Grantee’s governing body is to allow the entity to
sign agreements and amendments for a specific project, i.e. it allows the
designated entity, or grantee, to enter an agreement with the State of California,
and it designates someone to sign on behalf of the Grantee’s governing board. A
signed resolution must be submitted at the time grant proposals and project
applications are submitted. See CAL FIRE's Urban and Community Forestry Grants
Website for the Resolution form template.
School
Public TK-12 school or childcare facility for children ages 0-5. Must be licensed,
registered nonprofit, receiving government funding to support the students
served, and in operation at the time of application submission.
Urban area
Communities with 2,500 in population or more as defined by the U.S. Department
of Commerce and stated in the California Urban Forestry Act. Related to
“Immediately Adjacent” (see above).
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76
APPENDIX I – CAL FIRE Recommended Tools and Resources
CAL FIRE’s Urban and Community Forestry Program recommends the following tools and resources to
support applicants in crafting grant applications:
• Urban Forest Ecosystems Institute: Includes specific tree species information and selection tools
like SelecTree to support proposal development, project species selection, and project
implementation.
• Vibrant Cities Lab: USDA Forest Service, American Forests, and the National Association of Regional
Councils created Vibrant Cities Lab to help city managers, policymakers and advocates build
thriving urban forest programs. This tool includes resource libraries, case studies, guides, and more.
• Urban Forest Management Plan Toolkit: Provides a “how-to” approach to develop an Urban Forest
Management Plan (UFMP). The toolkit will lead you through a planning process and provide helpful
references and additional tools.
• The American Public Works Association guide for Urban Forest Management Plans
• iTree: A series of urban forest analysis tools are available for free on the iTree website.
• Arbor Day Foundation's Tree City USA: All cities engaging in Management Activities Grants should
consider applying for Tree City USA status. It is a free municipal recognition program that has been
in existence since 1976. A CAL FIRE Regional Urban Forester can assist you with this.
• USDA Forest Service California Urban Tree Canopy Interactive Viewer and GIS Data
• Ten-Year Urban Forestry Action Plan — for the National Urban and Community Forestry Advisory
Council and the Community of Practice: 2016-2026 (urbanforestplan.org)
• American Planning Association resources about Urban and Community Forestry via Search
(planning.org)
• Healthy Trees, Healthy Lives
• Green Schoolyards America – Schoolyard Forest System — Resource Library: A free online resource
library filled with practical resources to support schools and school districts as they plan, develop,
use, and manage schoolyard forests. Includes resources focused on helping schools and districts
make the case for schoolyard forests; design, implement, and maintain them; and take learning
outdoors in these spaces.
o National Outdoor Learning Library — Make Outdoor Learning Plan A — Green Schoolyards
America
• CalEnviroScreen
• CARB'S California Climate Investments Quantification, Benefits, and Reporting Materials
o Greenhouse Gas Reduction Benefits Calculator
o CARB's Job Co-Benefit Modeling Tool
Page 86 of 791
RESOLUTION
NOTE: DO NOT CHANGE THE FORMAT OR VERBIAGE IN THIS RESOLUTION FORMAT WITHOUT WRITTEN
APPROVAL OF CAL FIRE STAFF.
Resolution No.: ______________________________
RESOLUTION OF THE______________________________________ OF ____________________________________
(Title of Governing Body) (City/County/District/nonprofit)
FOR FUNDING FROM THE URBAN AND COMMUNITY FORESTRY GRANT PROGRAM OF THE CALIFORNIA
DEPARTMENT OF FORESTRY AND FIRE PROTECTION.
WHEREAS, the Governor of the State of California in cooperation with the State Legislature has appropriated General
Funds for the state’s urban forestry programs; and
WHEREAS, the State Department of Forestry and Fire Protection has been delegated the responsibility for the
administration of the program within the State, setting up necessary procedures governing application by local agencies
and non-profit organizations under the program, and
WHEREAS, said procedures established by the Department of Forestry and Fire Protection require the applicant to certify
by resolution the approval of application before submission of said application to the State; and
WHEREAS, the applicant will enter an agreement with the State of California to carry out an urban forestry project;
NOW, THEREFORE, BE IT RESOLVED that the _________________________:
(Title of Governing Body)
1.Approved the filing of an application for the Urban and Community Forestry grant program funds; and
2.Certifies that said applicant has or will have sufficient funds to operate and maintain the project; and,
3.Certifies that funds under the jurisdiction of ________________________are available to begin the project.
(Title of Governing Body)
4.Certifies that said applicant will expend grant funds prior to March 30, 2026.
5.Appoints ______________, or a designee, as agent of the _______________________to conduct negotiations,
(Position Title) (Title of Governing Body)
execute and submit all documents including, but not limited to applications, agreements, amendments, payment
requests and so on, which may be necessary for the completion of the afore mentioned project.
Approved and adopted the __________day of _________, 20________.
I, the undersigned, hereby certify that the foregoing Resolution, number___________________, was duly adopted by the
following roll call vote of the _____________________________________________________.
(City Council/Board of Supervisor/Board of Directors)
Ayes: _______ Noes: _________ Absent: ________ ____________________________________(Clerk signature)
Attachment 2 - Grant Resolution
Ukiah City Council County of Mendocino
Ukiah City Council
Ukiah City Council
City Manager City of Ukiah
15th May 24
Ukiah City Council
Page 87 of 791
Page 1 of 1
Agenda Item No: 4.a.
MEETING DATE/TIME: 5/15/2024
ITEM NO: 2024-190
AGENDA SUMMARY REPORT
SUBJECT: Presentation on the Annual Ukiah Airport Day, June 1, 2024.
DEPARTMENT: Airport PREPARED BY: Greg Owen, Airport Manager
PRESENTER: Greg Owen, Airport Manager.
ATTACHMENTS:
1. Ukiah Airport Day 2024 Flyer
Summary: Council will receive a presentation on the Ukiah Airport's annual Ukiah Airport Day, taking place on
June 1, 2024.
Background: In 2008, the Ukiah Airport Staff and Airport Tenants wanted to invite the citizens of Ukiah to
come out and enjoy the Airport. The first Airport Day was held on June 20, 2009. The most recent Airport Day
was June 3, 2023.
Discussion: The Ukiah Airport Day is a free event put on by Airport Staff and volunteers. The event allows
everyone to come out and get an up-close look at the many different types of aircraft that use our Airport.
Attachment 1 is the Airport Day Flyer detailing the activities of the day.
Recommended Action: Receive Presentation.
BUDGET AMENDMENT REQUIRED: NO
CURRENT BUDGET AMOUNT: N/A
PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: N/A
PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A
COORDINATED WITH: N/A
DIVERSITY-EQUITY INITIATIVES (DEI):
CLIMATE INITIATIVES (CI):
GENERAL PLAN ELEMENTS (GP):
GP-A3 - Mobility Element (Airport Promotion)
Page 88 of 791
ATTACHMENT 1
Page 89 of 791
Page 1 of 2
Agenda Item No: 4.b.
MEETING DATE/TIME: 5/15/2024
ITEM NO: 2024-185
AGENDA SUMMARY REPORT
SUBJECT: Proclamation of the City of Ukiah Recognizing June as Mountain Bike Month.
DEPARTMENT: Community Services PREPARED BY: Neil Davis, Community Services Director
PRESENTER: Josefina Duenas, Mayor
ATTACHMENTS:
1. Mtn Bike Proclamation
Summary: Ukiah City Council to issue a proclamation of the City of Ukiah Recognizing June as Mountain Bike
Month.
Background: California is widely recognized as the birthplace of mountain biking, with its roots in the County
of Marin in the late 1970s. Mountain biking includes many forms, including trail riding, dirt jumping, BMX,
cyclocross, downhill, enduro, gravel riding, bikepacking, freeride, and other related off-road cycling activities; it
takes place on natural surface trails, unpaved roads, and purpose-built bike park facilities throughout
California’s public lands and open spaces using bicycles designed for off-road use. Mountain biking is a
health-promoting activity that provides numerous physical and mental health benefits, including cardiovascular
exercise, weight loss, stress reduction, fitness, and strength and endurance building.
Discussion: Mountain biking clubs and organizations throughout California such as the Ukiah Valley Trail
Group, Ukiah Valley Mountain Bike Group, the Willits Area Cyclists, the Ukiah High Composite Mountain Bike
Team, and the Rusty Bowl BMX league contribute millions of dollars’ worth of volunteer hours, technical
expertise, and manual labor to steward and maintain our parks and natural surface trails for the benefit of all
trail users and federal, state, and local land management agencies throughout the state. Local mountain
bikers have been key players in trail and facility building and maintenance efforts in the inland of Mendocino
County contributing over a million dollars in trail and facility work. The Ukiah City Council will issue a
proclamation of the City of Ukiah Recognizing June as Mountain Bike Month. (Attachment 1).
Recommended Action: Issue a Proclamation of the City of Ukiah Recognizing June as Mountain Bike
Month.
BUDGET AMENDMENT REQUIRED: N/A
CURRENT BUDGET AMOUNT: N/A
PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: N/A
PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A
COORDINATED WITH:
DIVERSITY-EQUITY INITIATIVES (DEI):
CLIMATE INITIATIVES (CI): N/A
GENERAL PLAN ELEMENTS (GP): N/A
Page 90 of 791
Page 2 of 2
Page 91 of 791
June 2024 as California Mountain Biking Month
Whereas, mountain biking, in its many forms, including trail riding, dirt jumping, BMX,
cyclocross, downhill, enduro, gravel riding, bikepacking, freeride, and other related off-road
cycling activities; takes place on natural surface trails, unpaved roads, and purpose-built
bike park facilities throughout California’s public lands and open spaces using bicycles
designed for off-road use; and
Whereas, California is widely recognized as the birthplace of mountain biking, with its
roots in the County of Marin in the late 1970s, which is now the home of the Mountain
Bike Hall of Fame; and
Whereas, mountain biking clubs and organizations throughout California such as the
Ukiah Valley Trail Group, Ukiah Valley Mountain Bike Group, the Willits Area Cyclists,
the Ukiah High Composite Mountain Bike Team, and the Rusty Bowl BMX League
contribute millions of dollars’ worth of volunteer hours, technical expertise, and manual
labor to steward and maintain our parks and natural surface trails for the benefit of all trail
users and federal, state, and local land management agencies throughout the state; and
Whereas, mountain biking is a health-promoting activity that provides numerous
physical and mental health benefits, including cardiovascular exercise, weight loss, stress
reduction, fitness, and strength and endurance building; and
Whereas, local mountain bikers have been key players with trail building and
maintenance efforts in the inland of Mendocino County, contributing hundreds of
thousands of dollars in trail work; and
Whereas, Ukiah has the potential to become a mountain biking destination providing
world-class mountain biking opportunities that encourage tourism and contribute to
economic revitalization; and
Whereas, designating June as Mountain Biking Month in the City of Ukiah will promote
participation in off-road cycling and mountain biking as a form of healthy outdoor
recreation, encourage people to connect with and experience their public lands and natural
settings, increase diversity of the mountain biking community, encourage increased
stewardship of trails, and celebrate California’s significant mountain biking culture,
history, and incredible destinations.
Therefore be it resolved, that the City of Ukiah formerly and publicly acknowledges the
benefits of mountain biking to the community and hereby designates the month of June
2024 as:
Mountain Biking Month in the City of Ukiah
Signed and sealed, this 15th day of May in the year
Two Thousand and Twenty-Four.
____________________________
Josefina Dueñas, Mayor
ATTACHMENT
1
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Page 1 of 1
Agenda Item No: 4.c.
MEETING DATE/TIME: 5/15/2024
ITEM NO: 2024-189
AGENDA SUMMARY REPORT
SUBJECT: Proclamation Declaring May19-May 25, 2024, as Emergency Medical Services (EMS) Week.
DEPARTMENT: Fire PREPARED BY: Doug Hutchison, Fire Chief
PRESENTER: Doug Hutchison Fire Chief/Paramedic
ATTACHMENTS:
1. EMS Proclamation
Summary: The City Council will issue a proclamation, declaring May 19-25, 2024, as Emergency Medical
Services (EMS) Week.
Background: Emergency Medical Services (EMS) Week was originally authorized by President Gerald Ford
on November 4, 1974, declaring the week of November 3-10, 1974, as National EMS Week.
Discussion: Since 1972, National EMS Week has been celebrated in the third week of May every year. This
year's National EMS week falls on the week of May 19-25, 2024, and will mark the 48th annual celebration of
this event. The Proclamation is Attachment 1.
Recommended Action: Issue proclamation.
BUDGET AMENDMENT REQUIRED: N/A
CURRENT BUDGET AMOUNT: N/A
PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: N/A
PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A
COORDINATED WITH: N/A
DIVERSITY-EQUITY INITIATIVES (DEI):
CLIMATE INITIATIVES (CI):
GENERAL PLAN ELEMENTS (GP):
Page 93 of 791
May 19 – 25, 2024, as Emergency Medical Service Week
Whereas, emergency medical services is a vital public service; and
Whereas, the members of emergency medical services teams are ready to provide life-saving
care to those in need 24 hours a day, seven days a week; and
Whereas, access to quality emergency care dramatically improves the survival and recovery
rate of those who experience sudden illness or injury; and
Whereas, emergency medical services have grown to fill a gap by providing important, out
of hospital care, including preventative medicine, follow-up care, and access to
telemedicine; and
Whereas, the emergency medical services system consists of first responders, emergency
medical technicians, paramedics, emergency medical dispatchers, firefighters, police
officers, educators, administrators, pre-hospital nurses, emergency nurses, emergency
physicians, trained members of the public, and other out of hospital medical care providers;
and
Whereas, the members of emergency medical services teams, whether career or volunteer,
engage in thousands of hours of specialized training and continuing education to enhance
their life-saving skills; and
Whereas, members of our own Ukiah Valley Fire Authority provide these vital services; and
Whereas, it is appropriate to recognize the value and the accomplishments of emergency
medical services providers by designating Emergency Medical Services Week.
Therefore be it resolved, that we, the City Council of the City of Ukiah, in recognition of
this event do hereby proclaim the week of May 19 - 25, 2024, as
Emergency Medical Services Week
Signed and sealed, this 15th day of May in the year
Two Thousand and Twenty-Four.
____________________________
Josefina Dueñas, Mayor
ATTACHMENT 1
Page 94 of 791
AGENDA ITEM 6a
Page 1 of 4
CITY OF UKIAH
CITY COUNCIL MINUTES
Regular Meeting
CIVIC CENTER COUNCIL CHAMBERS
300 Seminary Avenue, Ukiah, CA 95482
Virtual Meeting Link: https://us06web.zoom.us/j/87505300347
Ukiah, CA 95482
May 1, 2024
6:00 p.m.
1. ROLL CALL
Ukiah City Council met at a Regular Meeting on May 1, 2024, having been legally noticed on April
25, 2024. The meeting was held in person and virtually at the following link:
https://us06web.zoom.us/j/87505300347. Mayor Dueñas called the meeting to order at 6:03 p.m. Roll
was taken with the following Councilmembers Present: Mari Rodin, Juan V. Orozco, Susan Sher,
Douglas, F. Crane, and Josefina Dueňas. Staff Present: Sage Sangiacomo, City Manager; David
Rapport, City Attorney; and Kristine Lawler, City Clerk.
MAYOR DUEÑAS PRESIDING.
2. PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was led by Councilmember Rodin.
City Manager Sangiacomo announced that an item regarding a change of parking on Main Street
was inadvertently noticed for this agenda; however, it will go to Council on their May 15, 2024,
meeting agenda, but interested parties could contact Tim Eriksen, Public Works Director.
3. AB 2449 NOTIFICATIONS AND CONSIDERATIONS
4. PROCLAMATIONS/INTRODUCTIONS/PRESENTATIONS
a. Proclamation of the City of Ukiah Recognizing May as Asian American and Pacific Islander
Heritage Month.
Presenter: Councilmember Orozco.
Proclamation was received by Sean White, Water Resources Director.
b. Proclamation of the City of Ukiah Recognizing May as Older Americans' Month.
Presenter: Councilmember Sher.
Public Comment: John McCowen.
Proclamation was received by Liz Dorsey, Ukiah Senior Center Executive Director
c. Proclamation Recognizing May 12th – 18th as Police Week in the City of Ukiah.
Presenter: Vice Mayor Crane.
Proclamation was received by Cedric Crook, Police Chief.
Page 95 of 791
City Council Minutes for May 1, 2024, Continued:
Page 2 of 4
RECESS: 6:23 – 6:26 P.M.
d. Police Department Annual Report and Review of Mid-Year Departmental Budget for Fiscal
Year 2023-25, Review of Draft Objectives, and Review of Five-Year Capital Improvement
Plan Updates for Fiscal Year 2024-25
Presenter: Cedric Crook, Police Chief.
Presentation was received.
5. PETITIONS AND COMMUNICATIONS
City Clerk, Kristine Lawler, stated that no communications had been received.
6. APPROVAL OF MINUTES
a. Approval of the Minutes for the April 17, 2024, Special Meeting.
b. Approval of the Minutes for the April 17, 2024, Regular Meeting.
Motion/Second: Crane/Sher to approve Minutes of the Special and Regular Meetings of April 17,
2024, as submitted. Motion carried by the following roll call votes: AYES: Rodin, Orozco, Sher,
Crane, and NOES: None. ABSENT: None. ABSTAIN: Dueňas.
7. RIGHT TO APPEAL DECISION
8. CONSENT CALENDAR
a. Authorize City Manager to Negotiate and Execute an Assignment and Assumption of Amended
Lease (2324-195) for the Lease Agreement with Ukiah Aviation Services to Vega Air, LLC -
Airport.
b. Consideration of Award of Bid (PO No. 48568) to Lincoln Aquatics in the Amount of $62,512.72 for
the Municipal Pool Filtration System, Specification No. E39825, and Approval of Corresponding
Budget Amendment – Community Services.
c. Consideration of Adoption of Resolution (2024-13) Approving Records Destruction for the Human
Resources and Risk Management Department – City Clerk.
Motion/Second: Crane/Rodin to approve Consent Calendar Items 7a-7c, as submitted. Motion
carried by the following roll call votes: AYES: Rodin, Orozco, Sher, Crane, and Dueňas. NOES:
None. ABSENT: None. ABSTAIN: None.
9. AUDIENCE COMMENTS ON NON-AGENDA ITEMS
Public Comment: [zoom caller #1*] – Hatred in Country/internationally (removed for disrespectful
speech).
City Attorney Rapport made a statement that under the Brown Act, public comments on non-agenda
items are limited to matters within the subject matter jurisdiction, the city, and the City Council
specifically. Any comments made on international relations, or other matters that are not within the
City Council’s jurisdiction do not have to be accepted or allowed during the public comment period.
If after being informed of this, a speaker insists on talking about something that is outside the subject
matter of the City Council, the City Clerk is at liberty to cut them off from speaking further.
Page 96 of 791
City Council Minutes for May 1, 2024, Continued:
Page 3 of 4
Public Comment continued: [zoom caller #2*] – public safety concerns (removed for inappropriate
speech), [zoom caller #3*] – free speech (removed for disrespectful and inappropriate speech),
[zoom caller #4*] – racist equity programs (removed for disrespectful speech), [zoom caller #5*] –
free speech/Brown Act (removed for disrespectful speech).
*Note: The names used by the zoom callers were incorrect aliases; as the real names are unknown,
they are being assigned numbers.
10. COUNCIL REPORTS
Presenters: Councilmembers Sher, Orozco, and Rodin, and Mayor Duenas.
11. CITY MANAGER/CITY CLERK REPORTS
Presenters: Sage Sangiacomo, City Manager; and
Construction Update – Tim Eriksen, Public Works Director / City Engineer.
Palace Hotel Update – Shannon Riley, Deputy City Manager.
Public Comment: Pinky Kushner.
12. PUBLIC HEARINGS (6:15 PM)
a. Public Hearing to Receive Public Comment and Discuss Final Grantee Performance Under
State Community Development Block Grants 20-CDBG-CV2-3-00081 and 20-CDBG-CV2-
3-00097, and Adopt Two Resolutions Acknowledging Project Accomplishments,
Confirming Receipt of all Grant Reimbursement Funds from the State, and Approving Any
Corresponding Budget Amendments Required as Part of the Grant Closeout Process
Presenter: Jim Robbins, Housing and Grants Manager.
PUBLIC HEARING OPENED AT 7:45 P.M.
No public comment was received.
PUBLIC HEARING CLOSED AT 7:46 P.M.
Motion/Second: Crane/Rodin to adopt two Resolutions acknowledging accomplishments,
confirming activity completion (2024-14), and confirming receipt of all grant reimbursement funds
from the State (2024-15); and approve any corresponding budget amendments required as part of
the grant closeout process. Motion carried by the following roll call votes: AYES: Rodin, Orozco,
Sher, Crane, and Dueňas. NOES: None. ABSENT: None. ABSTAIN: None.
13. UNFINISHED BUSINESS
a. Receive and File Third Quarter Financial Report.
Presenter: Dan Buffalo, Finance Director.
The report was received.
14. NEW BUSINESS
a. Receive Updates on City Council Committee and Ad Hoc Assignments and, if Necessary,
Consider Modifications to Assignments and/or the Creation/Elimination of Ad hoc(s).
No reports were received.
Page 97 of 791
City Council Minutes for May 1, 2024, Continued:
Page 4 of 4
THE CITY COUNCIL ADJOURNED TO CLOSED SESSION AT 8:19 P.M.
15. CLOSED SESSION
a. Conference with Legal Counsel – Anticipated Litigation
(Government Code Section 54956.9(d)(4))
Initiation of litigation (3 cases)
b. Conference with Legal Counsel – Existing Litigation
(Government Code Section 54956.9)
Name of case: Ukiah v. Questex, Mendocino County Superior Court Case No. 15-66036
c. Conference with Real Property Negotiators
(Cal. Gov't Code Section 54956.8)
Property: APN Nos: 180-110-07
Negotiator: Shannon Riley, Deputy City Manager
Negotiating Parties: GMB Realty Partners, Inc.
Under Negotiation: Price & Terms of Payment
d. Conference with Real Property Negotiators
(Cal. Gov't Code Section 54956.8)
Property: APN Nos: 003-230-03-00
Negotiator: Sage Sangiacomo, City Manager
Negotiating Parties: Mark and Jann Lanz
Under Negotiation: Price & Terms of Payment
e. Conference with Labor Negotiator (54957.6)
Agency Representative: Sage Sangiacomo, City Manager
Employee Organizations: All Bargaining Units
No action reported; direction provided to Staff.
16. ADJOURNMENT
There being no further business, the meeting adjourned at 9:05 p.m.
________________________________
Kristine Lawler, CMC/CPMC
Page 98 of 791
Page 1 of 2
Agenda Item No: 8.a.
MEETING DATE/TIME: 5/15/2024
ITEM NO: 2022-1479
AGENDA SUMMARY REPORT
SUBJECT: Report of Disbursements for the Month of April 2024.
DEPARTMENT: Finance PREPARED BY: MaryJo Reynolds
PRESENTER: Consent Calendar
ATTACHMENTS:
1. April 2024 Summary of Disbursements
2. Account Codes for Reference
3. Object Codes for Reference
4. April 2024 Disbursement Detail
Summary: The Council will review and consider approval of the report of disbursements for the month of April
2024.
Background: Payments made during the month of April 2024 are summarized in the Report of
Disbursements. Further detail is supplied on the Schedule of Bills, representing the four (4) individual payment
cycles within the month.
Accounts Payable Check Numbers (City & UVFA): 3057242-3057314: 3057315-3057421: 3057422-3057528:
3057529-3057629
Accounts Payable Wire Transfers: 115
Payroll Check Numbers: 515346-515414: 515415-515484
Payroll Manual Check Numbers: N/A
Direct Deposit Numbers: 127102-127429: 127430-127749
Manual Direct Deposit Numbers: N/A
Void Check Numbers: 3056139, 3054052, 3054903
Void Direct Deposit Numbers: N/A
Discussion: This report is submitted in accordance with Ukiah City Code Division 1, Chapter 7, Article 1.
Attachment #1: April 2024 Summary of Disbursements
Attachment #2: Account Codes for Reference
Attachment #3: Object Codes for Reference
Attachment #4: April 2024 Disbursement Detail
Recommended Action: Approve the report of disbursements for the month of April 2024.
Page 99 of 791
Page 2 of 2
BUDGET AMENDMENT REQUIRED: N/A
CURRENT BUDGET AMOUNT: N/A
PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: N/A
PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A
COORDINATED WITH: N/A
DIVERSITY-EQUITY INITIATIVES (DEI): N/A
CLIMATE INITIATIVES (CI): N/A
GENERAL PLAN ELEMENTS (GP): N/A
Page 100 of 791
Attachment 1
FUNDS:
100 General Fund $232,364.64 700 Sanitary Disposal Site Fund $18,530.44
101 GF-(Sub-Fund) Visit Ukiah $25,054.00 701 Landfill Corrective Fund
105 GF-(Sub-Fund) Fire Authority $67,647.09 702 Disposal Closure Reserve Fund
110 Special General Fund 704 Post Closure Fund - Solid Waste
120 Streets Capital Improvement $348,355.10 710 Ambulance Services Fund $131,512.49
130 Gov'tl Debt SVC/Reserve Fund 720 Golf Fund $2,443.80
131 Debt Service Reserve 2022 LRB 730 Confernence Center Fund $16,894.63
200 City Adminstrative Services $74,859.34 750 Visit Ukiah
201 Worker's Comp Fund $43,861.18 777 Airport Fund $21,240.63
202 Liability Fund $24,160.86 778 Airport Capital Improvement Fund $9,111.50
203 Garage Fund $12,627.31 779 Special Aviation Fund
204 Purchasing Fund $4,956.15 800 Electric Fund $757,928.64
205 Billing & Collections Fund $9,601.14 801 Electric Capital Reserve Fund $1,307,451.34
206 Public Safety Dispatch Fund $2,598.53 803 Lake Mendocino Bond Reserve
207 Payroll Posting Fund $359,673.67 805 Street Lighting Fund $9,073.95
208 Building Maintenance/Corp Yard Fund $52,906.44 806 Public Benefits Fund $3,950.00
209 IT Fund $34,612.21 807 Cap and Trade
220 Equipment Reserve Fund 820 Water Fund $121,607.67
249 City Housing Bond Proceeds 821 Water Capital Reserve Fund $139,764.11
250 Special Revenue Fund 822 Water Capital Improvement Fund
251 Special Projects Reserve Fund 830 Recycled Water Fund $1,575,011.44
252 Streets/ROW Improvement Fund $50,164.25 840 City/District Sewer Fund $290,574.32
253 CITY PROP 172 $14,481.33 841 Sewer Contruction Fund
300 Park Development Fund 843 Sewer Capital Fund
301 Anton Stadium Fund 900 Special Deposit Trust $3,541.47
302 Observatory Park Fund 901 General Service (Accts Recv)$224.51
303 Playground & Park Amenities Fund 902 U.S.W. Billing & Collection $129,926.42
304 Swimming Pool Fund 903 Public Safety - AB 109 $0.00
305 Riverside Park Fund 905 Federal Emergency Shelter Grant
306 Skate Park Fund 905 Mendocino Emergency Service Authority
308 Opioid Settlement Fund 911 Russian River Watershed Association
310 Museum Grants $0.00 915 UVFD $8,059.72
311 Alex Rorbaugh Recreation Center Fund $4,874.78 916 UVFD PROP 172
312 Downtown Business Improvement Fund $11,636.62 917 UVFD Measure B $13,256.63
313 LMIHF Housing Asset Fund 918 UVFD Mitigation
314 Winter Special Events 920 MSWMA Operations
315 Advanced Planning Fund 940 Sanitation District Special Fund
316 SPECIAL RECREATION EVENTS 942 Rate Stabilization - UVSD Fund
500 2106 Gas Tax Fund 943 Sanitation District Capital Improvement Fund
501 2107 Gas Tax Fund 952 REDIP Sewer Enterprise Fund
503 2105 Gas Tax Fund 960 Community Redevelopment Agency
505 Signalization Fund 961 RDA Housing Pass-Through
506 Bridge Fund 962 Redevelopment Housing Fund
507 1998 STIP Augmentation Fund 963 Housing Debt
508 SB325 Reimbursement Fund 964 RDA Capital Pass-Through
509 S.T.P. Fund 965 Redevelopment Capital Improvement Fund
510 Trans-Traffic Congest Relief Fund 966 Redevelopment Debt Service
511 Rail Trail Fund 967 Housing Bond Proceeds
600 Community Development Block Grant 968 Non-Housing Bond Proceeds
601 EDBG 94-333 Revolving Loan 969 RDA Obligation Retirement Fund
602 Community Development Fund 844/944 Sewer Capital Projects Fund $38,574.94
603 08-HOME-4688
604 CDBG Grant 09-STBG-6417
605 11-HOME-7654 Fund $0.00
606 CDBG Grant 10-EDEF-7261
607 Prop 84 Grant Fund
609 13-CDBG-8940
610 City RDA Projects Fund Retainage Withheld $174,929.39
613 Home Program Activities $29.00 611 CDBG 16-CDBG-11147 $1,062.50
620 CASP Train
630 Asset Seizure Fund
631 Asset Seizure Fund (Drug/Alcohol)
633 H & S Education 11489(B)(2)(A1)
634 Federal Asset Seizure Grants
635 SUP Law Enforcement Service Fund
636 CBTHP Officer
637 Local Law Enforcement Block Grant
638 Asset Forfeiture 11470.2 H & S
639 Special Revenue - Police
640 Parking District Fund $579.36
670 Federal American Rescue Fund
691 Museum Fund
695 Transfer Station Fund
696 Solid Waste Mitigation Fund
PAYROLL CHECK NUMBERS: 515346-515414 TOTAL DEMAND PAYMENTS- A/P CHECKS $6,149,713.54
DIRECT DEPOSIT NUMBERS: 127102-127429 TOTAL DEMAND PAYMENTS- EFT's $0.00
PAYROLL PERIOD: 03/17-30/24 TOTAL PAYROLL CHECKS & DIRECT DEPOSITS $1,397,590.06
PAYROLL CHECK NUMBERS: 515415-515484 TOTAL PAYROLL EFT's (TAXES, PERS, VENDORS)$785,161.38
DIRECT DEPOSIT NUMBERS: 127430-127749 * vendor name( if applicable)
PAYROLL PERIOD: 3/31-4/13/24
PAYROLL CHECK NUMBERS:
DIRECT DEPOST NUMBERS:
PAYROLL PERIOD:
VOID CHECK NUMBERS: TOTAL PAYMENTS $8,332,464.98
3056139, 3054052, 3054903
WIRE TRANSFER NUMBERS:
115
CERTIFICATION OF CITY CLERK
This register of Payroll and Demand Payments was duly approved by the City Council on ____________________.
City Clerk
APPROVAL OF CITY MANAGER CERTIFICATION OF DIRECTOR OF FINANCE
I have examined this Register and approve same.I have audited this Register and approve for accuracy
and available funds.
____________________________________________________________________________________________
City Manager Director of Finance
MANUAL CHECK NUMBERS:
CITY OF UKIAH
REPORT OF DISBURSEMENTS
REGISTER OF PAYROLL AND DEMAND PAYMENTS
FOR THE MONTH OF APRIL
Page 101 of 791
Account Code Summary Attachment 2
10000000 GENERAL FUND 20012300 COMMUNITY OUTREACH/PUBLIC INFO
10017200 SUCCESSOR AGENCY 20012500 CITY CLERK
10020000 POLICE - GEN FUND 20012600 ECONOMIC DEVELOPMENT
10020210 POLICE PATROL 20012800 EMERGENCY MANAGEMENT
10020214 POLICE VOLUNTEERS 20013210 ACCOUNTS PAYABLE
10020216 COPS GRANT 20013220 PAYROLL
10020217 POLICE ANIMAL CONTROL 20013400 ACCOUNTING
10020218 POLICE CSO 20013401 BUDGET MANAGEMENT
10020220 CODE ENFORCEMENT 20014000 CITY ATTORNEY
10020224 MAJOR CRIMES TASK FORCE 20015100 CITY TREASURER
10021210 CITY FIRE 20016100 HUMAN RESOURCES
10022100 PARKS 20023510 HOUSING GRANTS
10022300 AQUATICS 20023520 NON-HOUSING GRANTS
10022700 MUSEUM - GEN FUND 20100000 WORKER'S COMP FUND
10022810 RECREATION ADMINISTRATION 20116220 WORKERS COMPENSATION
10022821 ADULT BASKETBALL 20200000 LIABILITY FUND
10022822 ADULT SOFTBALL 20216200 RISK MANAGEMENT
10022824 CO-ED VOLLEYBALL 20300000 GARAGE FUND
10022831 YOUTH BASKETBALL 20324100 GARAGE
10022832 YOUTH SOFTBALL 20324110 FLEET MAINTENANCE
10022840 DAY CAMP 20400000 PURCHASING FUND
10022850 CLASSES & CLINICS 20413500 PURCHASING
10022860 SPECIAL ACTIVITIES 20413510 CAPITAL ASSET MANAGEMENT
10022900 COMM SVCS SPECIAL SERVICES 20413520 GRANTS AND SPECIAL PROJECTS
10023100 PLANNING SERVICES 20414000 LEGAL SERVICES/EXPENSES
10023110 CURRENT PLANNING 20500000 BILLING AND COLLECTION FUND
10023300 BUILDING INSPECTION 20513300 UTILITY BILLING
10023320 BUILDING INSPECTION 20513380 METERING-ELECTRIC
10023411 CDBG GENERAL ADMIN 20513382 METERING-WATER
10024200 ENGINEERING/STREETS 20600000 PUBLIC SAFETY DISPATCH FUND
10024210 ENGINEERING 20620231 POLICE UKIAH DISPATCH
10024214 TRAFFIC SIGNAL OPERATIONS 20620232 POLICE FT BRAGG DISPATCH
10024224 STORM WATER 20700000 PAYROLL POSTING FUND
10024310 CORP YARD MAINTENANCE 20800000 BUILDING & MAINTENANCE
10024620 STREETS 20822500 BUILDING & MAINTENANCE
10100000 GF- (SUB-FUND) VISIT UKIAH 20824300 BLDG MAINT CORP YARD
10112700 GF-(SUB-FUND) VISIT UKIAH 20900000 IT FUND
10500000 MEASURE S GENERAL FUND 20913900 INFORMATION TECHNOLOGY
10521210 FIRE AUTHORITY 22000000 FIXED ASSET FUND
12000000 STREET REHABILITATION 25100000 SPECIAL PROJECTS RESERVE FUND
12024200 PUBLIC WORKS ENGINEERING 25200000 STREETS/ROW IMPROVEMENT FUND
13000000 GOV'TL DEBT SVC/RESERVE FUND 25224220 STREETS/ROW IMPROVEMENT FUND
13100000 DEBT SERVICE RESERVE 2022 LRB 25300000 PROP 172 FUND
20000000 CITY ADMINISTRATIVE SERVICES 25321210 CITY FIRE
20010000 CITY COUNCIL 30000000 PARK DEVELOPMENT FEES FUND
20012100 CITY MANAGER 30022200 PARK DEVELOPMENT
20012200 ADMINISTRATIVE SUPPORT 30100000 ANTON STADIUM FUND
Page 102 of 791
Account Code Summary Attachment 2
30200000 OBSERVATORY PARK FUND 63500000 SUP.LAW ENFORCE.SVC.FD(SLESF)
30300000 PLAYGROUND & PARK AMENITIES FU 63520210 SLESF
30322230 PLAYGROUND AND PARK AMENITIES 63600000 CBTHP OFFICER
30400000 SWIMMING POOL FUND 63620210 CBTHP OFFICER
30522250 RIVERSIDE PARK 63800000 ASSET FORFEITURE 11470.2 H&S F
30600000 SKATE PARK FUND 63820210 ASSET FORFEITURE 11470 EXPENDI
30700000 SOFTBALL COMPLEX FUND 63900000 SPECIAL REVENUE POLICE
31100000 ARRC GENERAL OPERATING FUND 64000000 PKG. DIST. #1 OPER & MAINT FUN
31122000 ARRC 64012600 ECONOMIC DEVELOPMENT
31200000 DOWNTOWN BUSINESS IMPROVEMENT 64020213 POLICE PARKING ENFORCEMENT
31212600 ECONOMIC DEVELOPMENT 67000000 FEDERAL AMERICAN RESCUE FUNDS
31300000 LMIHF HOUSING ASSET FUND 69500000 TRANSFER STATION
31323400 HOUSING 69624000 SOLID WASTE MITIGATION FUND
31323431 LMI GENERAL ADMIN 70000000 SANITARY DISPOSAL SITE FUND
31500000 ADVANCED PLANNING FUND 70024500 LANDFILL 700
31523100 COMMUNITY PLANNING 70124500 LANDFILL CORRECTIVE
31600000 SPECIAL RECREATION EVENTS 70200000 DISPOSAL CLOSURE RESERVE FUND
31622861 SPECIAL RECREATION EVENTS 70224500 LANDFILL CLOSURE
50000000 GAS TAX FUND 70400000 POST CLOSURE FUND-SOLID WASTE
50024214 TRAFFIC SIGNAL OPERATIONS 71000000 AMBULANCE SERVICES FUND
50500000 SIGNALIZATION FUND 71021100 AMBULANCE SERVICES
50800000 SB325 REIMBURSEMENT FUND 72000000 GOLF FUND
50824210 SB325 ENGINEERING 72022400 GOLF
50900000 S.T.P.73000000 CONFERENCE CENTER FUND
50924210 STP ENGINEERING 73022600 CONFERENCE CENTER
51100000 RAIL TRAIL FUND 77700000 AIRPORT FUND
51124210 Rail Trail 77714000 CITY ATTORNEY
60000000 COMM. DEVELOPMT. BLOCK GRANT F 77725200 AIRPORT OPERATIONS
60023411 CDBG GENERAL ADMIN 77800000 AIRPORT CAPITAL IMPROVEMENT FU
60023412 CDBG ACTIVITY DELIVERY 77825200 AIRPORT CAPITAL
61100000 CDBG 16-CDBG-11147 77900000 SPECIAL AVIATION FUND
61112600 CDBG ECONOMIC DEVELOPMENT 77925200 AIRPORT SPECIAL
61123410 16-CDBG-11147 80000000 ELECTRIC FUND
61123411 CDBG GENERAL ADMIN 80014000 CITY ATTORNEY
61200000 FUND 612 UNASSIGNED 80026110 ELECTRIC OVERHEAD
61223400 HOME CDD HOUSING 80026120 ELECTRIC UNDERGROUND
61223422 HOME ACTIVITY DELIVERY 80026200 TELEMETRY & CALIBRATION
61323400 HOME HOUSING ACTIVITIES 80026210 SUBSTATION
61323421 HOME GENERAL ADMIN 80026220 HYDROELECTRIC PLANT
62000000 CASP CERTIF & TRAINING 80026400 ELECTRIC ADMINISTRATION
62023320 CASP CERTIF & TRAINING 80026440 POWER PURCHASES
63000000 ASSET SEIZURE FUND 80100000 ELECTRIC CAPITAL RESERVE FUND
63020210 ASSET SEIZURE EXPENDITURE 80126100 ELECTRIC CIP
63300000 H&S EDUCATION 11489(B)(2)(A1)80126220 HYDROELECTRIC PLANT
63320210 H&S ASSET SEIZURE EXPENDITURE 80500000 STREET LIGHTING FUND
63400000 FEDERAL ASSET SEIZURE GRANTS F 80526150 STREET LIGHTING
63420250 FED ASSET SEIZURE EXPENDITURE 80600000 PUBLIC BENEFITS CHARGES FUND
Page 103 of 791
Account Code Summary Attachment 2
80626450 PUBLIC BENEFITS
80700000 ELECTRIC CAP AND TRADE FUND
80800000 ELECTRIC LOW CARBON FUEL STDS
80826100 ELECTRIC LOW CARBON FUEL STDS
82000000 WATER FUND
82027110 WATER
82027111 PROD OPERATIONS & MAINTENANCE
82027114 DISTRIB OPERATIONS & MAINT
82100000 WATER CAPITAL RESERVE FUND
82200000 WATER CONNECTION FEE FUND
82227113 WATER DISTRIBUTION CAPITAL
83000000 RECYCLED WATER
83027330 RECYCLED WATER
84000000 CITY/DIST. SEWER OPERATING FUN
84027220 WASTE WATER
84027221 CITY WASTE O & M
84027225 WASTE TREATMENT O & M
84100000 SEWER BOND DEBT SERVICE FUND
84127226 WASTEWATER TREATMENT CAPITAL
84200000 RATE STABILIZATION-CITY FUND
84300000 CONNECTION FEE SEWER FUND (CAP
84400000 CITY SEWER CAPITAL PROJECTS FU
84427221 CITY WASTEWATER O&M 844
84427222 CITY WASTE CAPITAL
90000000 SPECIAL DEPOSIT TRUST FUND
91500000 UKIAH VALLEY FIRE DEPARTMENT
91521400 UVFD FIRE ADMINISTRATION
91600000 UVFD PROP 172
91621400 UVFD PROP 172
91700000 UVFD MEASURE B UNASSIGNED
91721400 UVFD FIRE
91800000 UVFD MITIGATION FEES
91821400 UVFD MITIGATION
96900000 REDEVELOPMENT OBLIGATION RETIR
96917200 SUCCESSOR AGENCY
96995669 969 - RDA OBLIGATION RETIREMEN
Page 104 of 791
51211 PERS UNFUNDED LIABILITY 54101 POSTAGE
51220 INSURANCE 54102 SMALL TOOLS
51230 WORKERS COMP 54103 LAB SUPPLIES
51240 MEDICARE 54106 SPECIALTY SUPPLIES
51260 FICA 54107 EMS SUPPLIES
51270 UNIFORM ALLOWANCE 54120 PW - SPECIAL SUPPLIES
51290 CELL PHONE STIPEND 54121 PW - ASPHALT CONCRETE
52100 CONTRACTUAL SERVICES 54122 PW - AGGREGATE BASE
52110 AMBULANCE BILLING 54124 PW - CONCRETE/SUPPLIES
52111 DEFIBRILLATOR MAINTENANCE 54125 PW - TRAFFIC PAINT
52112 M. S. OVERSIGHT 54126 PW-PREMARKS
52113 PLANNING STUDIES 54127 PW - SIGN POSTS/SHEETING
52114 COMPLIANCE STUDIES 54128 PW - COLD PATCH MATERIAL
52130 EDUCATIONAL & MARKETING MATL'S 54129 PW - TACK OIL
52131 ASSISTANCE TO SENIORS 54130 PW - SAFETY
52133 MONTHLY DISCOUNT PROGRAM 54131 PW - BARRICADES & CONES
52134 GENERAL ADMIN 54161 BACKGROUND & PHYSICALS
52135 ENERGY CONSERVATION PROGRAM 54162 ADVERTISING
52137 PUBLIC BENEFITS PROGRAM MGMT 54163 INTERVIEW SUPPLIES
52139 RESEARCH DEVELOPMENT & DEMO 54165 NEW EMPLOYEE FINGERPRINT
52150 LEGAL SERVICES/EXPENSES 54166 DOT TESTING PROGRAM
52151 EMPLOYEE BENEFIT ADMIN FEES 54167 EMPLOYEE DEVELOPMENT
52155 ACTIVITY DELIVERY 54169 LIVESCAN
52180 SECURITY SERVICES 54201 PRISONER EXPENSE
52181 VOLUNTEER EXPENSES 54202 MAJOR CRIME INVESTIGATIONS
52301 PROPERTY TAX ADMIN FEE 54203 RECRUITMENT
52304 LAFCO FEES AND PROP TAX EXP 54320 SOFTWARE
52500 TRUSTEE FEES 54330 COMPUTER AND TECHNOLOGY
52510 ADVERTISING & PROMOTION 54500 EQUIP RENTS AND LEASES
52515 ADVERTISING & PUBLICATION 54700 FINES & PENALTIES
52521 LIABILITY INSURANCE PREMIUM 55100 TELEPHONE
52522 LIABILITY & PROPERTY DEDUCT 55200 PG&E
52524 PROPERTY INSURANCE PREMIUM 55210 UTILITIES
52525 WORKER'S COMP. EXPENSE 56100 VEHICLE & EQUIPMENT MAINT. & R
52526 REMIF ASSESSMENT PAYMENTS 56112 EQUIPMENT PARTS FOR RESALE
52527 A.D.P. PREMIUM & DEDUCTIBLE 56120 EQUIPMENT MAINTENANCE & REPAIR
52528 LIABILITY INSURANCE 56125 LAB EQUIP-REPAIR & MAINT.
52529 EARTHQUAKE & FLOOD (DIC)56130 EXTERNAL SERVICES
52532 SAFETY & TRAINING SUPPORT 56210 FUEL & FLUIDS
52533 UVFA RETIREE HEALTH INS 56300 BUILDING MAINT. & REPAIR
52600 RENT 56410 EQUIPMENT RENTAL - PRIVATE
52601 DATA STORAGE & CONNECTIVITY 56504 FACILITY MAINTENANCE & REPAIR
52602 RENTAL OF CITY PROPERTY 56600 AIRFIELD MAINTENANCE & REPAIR
52841 SUCCESSOR AGENCY ADMIN 57100 LEARNING AND DEVELOPMENT
53000 LAWSUIT SETTLEMENT 57101 CONF & TRAINING-AQUATICS
54100 SUPPLIES 57300 MEMBERSHIPS & SUBSCRIPTIONS
Object Code Summary Attachment 3
Page 105 of 791
58101 NCPA PLANT GENERATION
58102 NCPA POWER PURCHASES
58103 NCPA TRANSMISSION
58104 NCPA MANAGEMENT SERVICES
58105 NCPA THIRD PARTY SALES
58202 CHEMICALS
58401 AVIATION FUEL
58410 GARAGE LUBRICANTS & PARTS
58510 REIMBURSABLE JOBS
59100 PROPERTY TAXES PAID
59101 FEES
59102 FRANCHISE FEES
59105 CONTRIBUTIONS TO OTHER AGENCY
59106 SENIOR TRASH SUBSIDY
59108 BANK FEES
59400 OTHER EXPENSES
59500 LOANS ISSUED
59502 SCHOLARSHIPS
61200 PURCHASING ALLOCATION
61300 BILLING & COLLECTION ALLOCATIO
61410 RENT ALLOCATION
61420 BUILDING MAINTENANCE ALLOCATIO
61422 IT ALLOCATION
61430 CORP YARD ALLOCATION
61500 INSURANCE ALLOCATION
61600 GARAGE ALLOCATION
61700 DISPATCH
62100 ADMIN & OVERHEAD ALLOCATION
63000 INTERFUND SERVICES USED
70101 LOAN PAYMENTS MADE
70102 BOND INTEREST EXPENSE
70103 LOAN INTEREST
70201 LOAN PRINCIPAL PAYMENTS
70202 BOND PRINCIPAL PAYMENTS
74500 CAPITAL LEASE PRINCIPAL
74501 CAPITAL LEASE INTEREST
80100 MACHINERY & EQUIPMENT
80210 LAND ACQUISITION
80220 BUILDING IMPROVEMENTS
80230 INFRASTRUCTURE
90100 LOAN PROCEEDS
90101 LOAN PAYMENT RECEIVED
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Attachment 4
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Page 1 of 2
Agenda Item No: 8.b.
MEETING DATE/TIME: 5/15/2024
ITEM NO: 2024-184
AGENDA SUMMARY REPORT
SUBJECT: Approval of Plans and Specifications for Gobbi Ckt (Circuit) 202 Switching and Reliability
Enhancement Project, Specification 24-04 to Install Conduits, Pedestal and Padmount Switches (Electric
Utility).
DEPARTMENT: Electric Utility PREPARED BY: Sonu Upadhyay, Senior Power Engineer
PRESENTER: Sonu Upadhyay, Senior Power Engineer
ATTACHMENTS:
1. SPEC 24-04 Gobbi Ckt (Circuit) 202 Switching and Reliability Enhancement Project
2. Project Construction Drawing
3. Engineer's Estimate
Summary: Council will consider approving Plans and Specifications for Specification No. 24-04 for the
installation of conduits, pedestal and padmount switches at three different locations to add switching capacity
and enhance electric service reliability for the residents and businesses on Orchard Avenue and in Oak Manor
subdivision.
Background: As part of the ongoing work to improve reliability throughout the system, the Electric Utility
Department is upgrading and reconfiguring the electrical infrastructure and primary power lines at three
different locations: 225 S Orchard Avenue, Southwest corner of Gobbi/Orchard, and 700 Block of East Gobbi
Street. This work will enhance the switching capability and improve the reliability for electric customers on
Orchard and in Oak Manor subdivision. The project will consist of all labor and materials for the installation of
underground conduits, pedestal and padmount switches. Additionally, the Electric Utility Crews will install new
conductors and associated equipment.
This project will provide additional electrical and switching capacity to improve reliability for area residences
and businesses.
Discussion: Please refer to Attachment #1 for Plans and Specifications, Spec 24-04, Attachment 2 for Project
Construction Drawings, and Attachment 3 for the Engineer's Estimate. The total cost of the projects is
estimated at $126,811. The project will consist of trenching, backfilling, compacting and installing underground
conduits, pedestal and padmount switch boxes.
The project has been allocated $100,000 in the Fiscal Year 2024 Capital Improvement Plan. Since the
engineer's estimate exceeds this budget, a budget amendment may be proposed when the project is awarded,
depending on the outcomes of the bidding process. Staff recommends approval of plans and specifications for
Gobbi Ckt 202 Switching and Reliability Enhancement project.
Recommended Action: Approve Plans and Specifications for Gobbi Ckt (Circuit) 202 Switching and
Reliability Enhancement Project, Specification 24-04, to install conduits, pedestal and padmount switches.
BUDGET AMENDMENT REQUIRED: No
CURRENT BUDGET AMOUNT: 80126100.80230.18358; $100,000
PROPOSED BUDGET AMOUNT: N/A
Page 169 of 791
Page 2 of 2
FINANCING SOURCE: Series 2022 Electric Revenue Bonds
PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A
COORDINATED WITH: Cindy Sauers, Electric Utility Director; Myles Fisette, Purchasing Manager
DIVERSITY-EQUITY INITIATIVES (DEI): N/A
CLIMATE INITIATIVES (CI):Protect from dangerous emission by preventing fires.
GENERAL PLAN ELEMENTS (GP):GP-A4 - Public Facilities, Services, and Infrastructure Element, GP-A6 -
Safety Element
Page 170 of 791
CITY OF UKIAH
MENDOCINO COUNTY, CALIFORNIA
SPECIAL PROVISIONS
FOR
GOBBI CKT 202 SWITCHING AND RELIABILITY ENHANCEMENT PROJECT
SPECIFICATION NO. 24-04
CITY OF UKIAH
DEPARTMENT OF ELECTRIC UTILITY
300 Seminary Avenue
Ukiah, California 95482-5400
Mandatory Pre-Bid Meeting
10:00 a.m., May 29, 2024
Southwest corner of Gobbi Street & S Orchard Avenue
Ukiah CA 95482
Bids Open: June 11, 2024
2:00 p.m.
Office of City Clerk
ATTACHMENT-1
Page 171 of 791
CITY OF UKIAH
MENDOCINO COUNTY, CALIFORNIA
CITY COUNCIL:
JOSEFINA DUEÑAS – MAYOR
DOUGLAS CRANE – VICE-MAYOR
SUSAN SHER – COUNCIL MEMBER
MARI RODIN – COUNCIL MEMBER
JUAN OROZCO – COUNCIL MEMBER
SAGE SANGIACOMO – CITY MANAGER
CINDY SAUERS - DIRECTOR OF ELECTRIC UTILITY
MARY HORGER – FINANCIAL SERVICES MANAGER
KRISTINE LAWLER – CITY CLERK
R. ALLEN CARTER - CITY TREASURER
CITY OF UKIAH
DEPARTMENT OF ELECTRIC UTILITY
MAY 2024
Page 172 of 791
GOBBI CKT 202 SWITCHING AND RELIABILITY ENHANCEMENT PROJECT iii Spec No. 24-04
TABLE OF CONTENTS
PAGE
NOTICE TO BIDDERS
INSTRUCTIONS TO BIDDERS ...................................................................................................................... 1
GENERAL CONDITIONS
SECTION 1. PROPOSAL REQUIREMENTS AND GENERAL CONDITIONS .............................................. 3
1-01. Definitions
1-02. Examinations of Plans, Special Provisions and Site of Work
1-03. Proposal
1-04. Withdrawal of Bids
1-05. Public Opening of Bids
1-06. Bid Guaranty
1-07. Qualification of Bidders
1-08. Disqualification of Bidders
1-09. Identification of Subcontractors
1-10. General Provisions of the Standard Specifications
1-11. Addenda
SECTION 2. AWARD AND EXECUTION OF CONTRACT .......................................................................... 6
2-01. Award of Contract
2-02. Return of Proposal Guaranties
2-03. Execution of Contract
SECTION 3. SCOPE AND INTENT OF CONTRACT ................................................................................... 6
3-01. Effect of Inspection and Payments
3-02. Effect of Extension of Time
3-03. Extra Work
3-04. Assignment of Contract
3-05. Subcontractors
3-06. Interpretation of Special Provisions and Drawings
3-07. Addenda
3-08. Liability of City Officials
3-09. Dispute Resolution
SECTION 4. BONDS ..................................................................................................................................... 7
4-01. Faithful Performance Bond
4-02. Material and Labor Bond
4-03. Defective Material and Workmanship Bond
4-04. Notification of Surety Companies
SECTION 5. INSURANCE REQUIREMENTS FOR CONTRACTORS ......................................................... 7
5-01. Minimum Scope of Insurance
5-02. Minimum Limits of Insurance
5-03. Deductibles and Self-Insured Retentions
5-04. Other Insurance Provisions
5-05. Acceptability of Insurers
5-06. Verification of Coverage
Page 173 of 791
GOBBI CKT 202 SWITCHING AND RELIABILITY ENHANCEMENT PROJECT iv Spec No. 24-04
5-07. Subcontractors
SECTION 6. RESPONSIBILITIES AND RIGHTS OF CONTRACTOR......................................................... 9
6-01. Legal Address of Contractor
6-02. Office of Contractor at Site
6-03. Attention to Work
6-04. Liability of Contractor
6-05. Protection of Persons and Property
6-06. Protection of City Against Patent Claims
6-07. Protection of Contractor's Work Property
6-08. Regulations and Permits
6-09. Construction Utilities
6-10. Approval of Contractor's Plans
6-11. Suggestions to the Contractor
6-12. Termination of Unsatisfactory Subcontracts
6-13. Preservation of Stakes and Marks
6-14. Assistance to Engineer
6-15. Removal of Condemned Materials and Structures
6-16. Proof of Compliance with Contract
6-17. Errors and Omissions
6-18. Cooperation
6-19. Right of Contractor to Stop Work
6-20. Hiring and Dismissal of Employees
6-21. Wage Rates
6-22. Cleaning Up
6-23. Guaranty
6-24. Public Notification
SECTION 7. RESPONSIBILITIES AND RIGHTS OF CITY ........................................................................ 14
7-01. Authority of the Engineer
7-02. Inspection
7-03. Surveys
7-04. Rights-of-Way
7-05. Retention of Imperfect Work
7-06. Changes in the Work
7-07. Additional Drawings by City
7-08. Additional and Emergency Protection
7-09. Suspension of Work
7-10. Right of City to Terminate Contract
7-11. Use of Completed Portions
7-12. Right of City to Terminate Contract for Convenience
SECTION 8. WORKMANSHIP, MATERIALS AND EQUIPMENT .............................................................. 17
8-01. General Quality
8-02. Quality in Absence of Detailed Specifications
8-03. Materials and Equipment Specified by Name
8-04. Source of Materials
8-05. Storage of Materials
8-06. Drawings, Samples and Tests
SECTION 9. PROSECUTION OF WORK ................................................................................................... 18
9-01. Equipment and Methods
9-02. Time of Completion
Page 174 of 791
GOBBI CKT 202 SWITCHING AND RELIABILITY ENHANCEMENT PROJECT v Spec No. 24-04
9-03. Avoidable Delays
9-04. Unavoidable Delays
9-05. Notice of Delays
9-06. Extension of Time
9-07. Unfavorable Weather and Other Conditions
9-08. Saturday, Sunday, Holiday and Night Work
9-09. Hours of Labor
SECTION 10. PAYMENT ............................................................................................................................. 20
10-01. Certification by Engineer
10-02. Progress Estimates and Payment
10-03. Substitution of Securities
10-04. Acceptance
10-05. Final Estimate and Payment
10-06. Delay Payments
10-07. Extra Work and Work Omitted
10-08. Compensation for Extra Work or Work Omitted
10-09. Compensation to the City for Extension of Time
10-10. Liquidated Damages for Delay
SECTION 11. MISCELLANEOUS ............................................................................................................... 23
11-01. Notice
11-02. Computation of Time
11-03 Claims Procedure
11-04. Litigation and Forum Selection
11-05. Waiver
TECHNICAL SPECIFICATIONS
SECTION 12. GENERAL INFORMATION .................................................................................................. 27
12-01. Scope of Work and Location
12-02. Arrangement of Technical Specifications
12-03. Arrangement of Plans
12-04. Temporary Facilities
12-05. Stream Pollution
12-06. License
12-07. Location of Work
12-08. Permits
12-09. Public Convenience and Safety
12-10. Maintaining Traffic
12-11. Warranties
12-12. Utilities
12-13. Preconstruction Conference
12-14. Safety Requirements
12-15. Notification of Underground Service Alert (USA)
SECTION 13. PROJECT DETAILS/SCOPE OF WORK ............................................................................. 29
13-01. General
13-02 Materials
13-03 Quantities
13-04 Payment
13-05 Trenching and Conduit
13-06 Bonding and Grounding
Page 175 of 791
GOBBI CKT 202 SWITCHING AND RELIABILITY ENHANCEMENT PROJECT vi Spec No. 24-04
13-07 Maintaining Traffic
13-08 Dust and Control Watering
13-09 Traffic Control
13-10 Protection of Existing Facilities
13-11 Removal Methods
13-12 Vacuum Excavation
13-13 Pipe and Structure Excavation, Backfill and Compaction
13-14 Excavation Safety
13-15 Sprinklers and Landscaping
13-16 Clean-Up
13-17 Aggregate Base
13-18 Asphalt Concrete
13-19 Asphalt Concrete Trench Paving
13-20 Curbs, Sidewalk and Miscellaneous Concrete
13-21 Soil and Groundwater Disposal
13-22 Traffic Stripes and Pavement Markings
13-23 Signal, Lighting and Electrical Systems
13-24 Maintaining Existing Systems
13-25 Maintaining Traffic and Pedestrian Operations
13-26 Accessibility
13-27 Public Safety
13-28 Payment
SECTION 14. EXCLUSIONS FROM GENERAL CONDITIONS ................................................................. 39
14-01. Provisions to be Excluded from General Conditions
SECTION 15. AMENDMENTS TO GENERAL CONDITIONS .................................................................... 39
CERTIFICATES AND DOCUMENTS
BID SUBMITTAL CHECKLIST ...................................................................................................................... 40
PROPOSAL ............................................................................................................................................. 41
BIDDING SCHEDULE ................................................................................................................................... 42
FAIR EMPLOYMENT PRACTICES CERTIFICATION ................................................................................. 46
WORKER'S COMPENSATION CERTIFICATE ............................................................................................ 47
CERTIFICATE OF NONDISCRIMINATION IN EMPLOYMENT ................................................................... 48
LIST OF PROPOSED SUBCONTRACTORS ............................................................................................... 49
STATEMENT OF EXPERIENCE OF BIDDER .............................................................................................. 50
SIGNATURE OF BIDDER ............................................................................................................................. 51
BIDDER'S BOND .......................................................................................................................................... 52
NON-COLLUSION AFFIDAVIT ..................................................................................................................... 53
IRAN CONTRACTING ACT .......................................................................................................................... 54
AGREEMENT ............................................................................................................................................. 55
Page 176 of 791
GOBBI CKT 202 SWITCHING AND RELIABILITY ENHANCEMENT PROJECT vii Spec No. 24-04
INDEMNIFICATION AGREEMENT .............................................................................................................. 59
FAITHFUL PERFORMANCE BOND ............................................................................................................ 60
MATERIAL AND LABOR BOND ................................................................................................................... 62
DIRECTIONS FOR PREPARATION OF PERFORMANCE AND MATERIAL AND LABOR BOND ............ 64
DEFECTIVE MATERIAL AND WORKMANSHIP (MAINTENANCE) BOND ................................................ 65
APPENDICES:
APPENDIX A - PADMOUNT SWITCH BOX PAD 922 5406
APPENDIX B - PADMOUNT SWITCH BOX PAD INSTALLATION 317 2426
APPENDIX C - GROUNDING 314 1008, 311 2011
APPENDIX D - BUMPER POST 326 1503
Page 177 of 791
CITY OF UKIAH, MENDOCINO COUNTY, CALIFORNIA
NOTICE TO BIDDERS FOR
GOBBI CKT 202 SWITCHING AND RELIABILITY ENHANCEMENT PROJECT
SPECIFICATION NO. 24-04
NOTICE IS HEREBY GIVEN that sealed standard proposals for GOBBI CKT 202 SWITCHING AND
RELIABILITY ENHANCEMENT PROJECT, Specification 24-04, will be received at the Office of the City Clerk,
Ukiah Civic Center, 300 Seminary Avenue, Ukiah California until 2:00 p.m. on Tuesday, June 11, 2024. Bids shall
be addressed to the City Clerk and shall be endorsed “GOBBI CKT 202 SWITCHING AND RELIABILITY
ENHANCEMENT PROJECT ". Bids are required for the entire work described herein. No fax bids will be
accepted. As soon thereafter as possible, the bids will be publicly opened and read in the Council Chambers at
300 Seminary Avenue, Ukiah. The bid opening will also be visible via live streaming at
http://www.cityofukiah.com/meetings/.
ENGINEER'S ESTIMATE OF QUANTITIES FOR BID ITEM #1
NEW PEDESTAL - 225 SOUTH ORCHARD AVE
Item No. Description Quantity Unit of Measure
1. EXCAVATE, TRENCH, BACKFILL AND
COMPACTION (24”X59” TRENCH) 30 LF
2. REMOVE AND REPLACE ASPHALT
CONCRETE (24” TRENCH) 72 SF
3. 4” PVC SCH 40 CONDUIT INCLUDING
INSTALLATION (ELECTRIC) 40 FT
4.
SIDEWALK REMOVAL AND REPLACEMENT
FOR INSTALLATION OF ELECTRIC, CABLE &
AT&T VAULTS AND BOXES
24 SF
5.
EXCAVATE, BACKFILL, COMPACTION AND
INSTALL PEDESTEL BOX PAD (CITY TO
PROVIDE)
1 EA
6. LANDSCAPE REMOVAL AND REPLACEMENT 1 LS
7. MOBILIZATION 1 LS
8. DEMOBILIZATION 1 LS
ENGINEER'S ESTIMATE OF QUANTITIES FOR BID ITEM #2
NEW PADMOUNT SWITCH – SOUTHWEST CORNER OF GOBBI/ORCHARD
Item No. Description Quantity Unit of Measure
1. EXCAVATE, TRENCH, BACKFILL AND
COMPACTION (24”X59” TRENCH) 80 LF
2. 4” PVC SCH 40 CONDUIT INCLUDING
INSTALLATION (ELECTRIC) 30 FT
3. 6’ PVC SCH 40 CONDUIT INCLUDING
INSTALLATION (ELECTRIC) 100 FT
4.
SIDEWALK REMOVAL AND REPLACEMENT
FOR INSTALLATION OF ELECTRIC, CABLE &
AT&T VAULTS AND BOXES
48 SF
5.
EXCAVATE, BACKFILL, COMPACTION AND
INSTALL PADMOUNT SWITCH BOX PAD (CITY
TO PROVIDE)
1 EA
Page 178 of 791
ENGINEER'S ESTIMATE OF QUANTITIES FOR BID ITEM #3
NEW PADMOUNT SWITCH – 700 BLOCK OF EAST GOBBI STREET
Item No. Description Quantity Unit of Measure
1. EXCAVATE, TRENCH, BACKFILL AND
COMPACTION (24”X59” TRENCH) 340 LF
2. REMOVE AND REPLACE ASPHALT
CONCRETE (24” TRENCH) 870 SF
3. 4” PVC SCH 40 CONDUIT INCLUDING
INSTALLATION (ELECTRIC) 180 FT
4. 6’ PVC SCH 40 CONDUIT INCLUDING
INSTALLATION (ELECTRIC) 190 FT
5.
SIDEWALK REMOVAL AND REPLACEMENT
FOR INSTALLATION OF ELECTRIC, CABLE &
AT&T VAULTS AND BOXES
12 SF
6.
EXCAVATE, BACKFILL, COMPACTION AND
INSTALL PADMOUNT SWITCH BOX PAD (CITY
TO PROVIDE)
1 EA
7. LANDSCAPE REMOVAL AND REPLACEMENT 1 LS
Plans and Special Provisions may be inspected and/or copies obtained from the City’s website at
www.cityofukiah.com/purchasing. No bid will be considered unless it is made on the forms furnished by the City
and is made in accordance with the details of the Special Provisions. Each bidder must be licensed as required by
law. Further information regarding the work or these specifications can be obtained by calling Myles Fisette,
Procurement Manager at (707) 463-6225 or by email at mfisette@cityofukiah.com.
A MANDATORY PRE-BID MEETING will be held at 10 :00 a.m., May 29, 2024, at the southwest corner of Gobbi
Street & S Orchard Avenue, Ukiah, California 95482.
The City Council reserves the right to reject any or all bids and to determine which proposal is, in its opinion, the
lowest responsive bid by a responsible bidder and which it deems in the best interest of the City to accept. The City
Council also reserves the right, but not the obligation, to waive any irregularity or failure to strictly comply with the
bidding requirements, that the City determines in the reasonable exercise of its discretion does not provide the
bidder with a competitive advantage over other bidders.
No contractor or subcontractor may be listed on a bid proposal for a public works unless registered with the
Department of Industrial Relations (“DIR”) pursuant to Labor Code section 1725.5 except as allowed. under Labor
Code section 1771.1(aThe prime contractor shall be responsible for posting job site notices as prescribed by
regulation. This project is subject to compliance monitoring and enforcement by the DIR.
Pursuant to provisions of Section 1770, including amendments thereof, of the Labor Code of the State of
California, the DIR Director has ascertained the general prevailing rate of wages for straight time, overtime,
Saturdays, Sundays, and Holidays including employer payment for health and welfare, vacation, pension and
similar purposes for the City of Ukiah. Copies of his General Prevailing Wage Determination are available on the
Internet at web address: http://www.dir.ca.gov/DLSR/PWD/ The prime contractor for the work herein shall possess
a current, valid State of California, Class A (General Engineering) or Class C-10 (Electrical) Contractor’s License.
Pursuant to California Public Contract Code §22300, this contract includes provisions that allow substitutions of
certain types of securities in lieu of the City withholding a portion of the partial payments due the Contractor to
insure performance under this contract.
By order of the City Council, City of Ukiah, County of Mendocino, State of California.
Dated:________________________ ________________________________________
Kristine Lawler, City Clerk, City of Ukiah, California
PUBLISH ONCE: May 23, 2024
Page 179 of 791
GOBBI CKT 202 SWITCHING AND RELIABILITY ENHANCEMENT PROJECT 1 Spec. No. 24-04
INSTRUCTIONS TO BIDDERS
GOBBI CKT 202 SWITCHING AND RELIABILITY ENHANCEMENT PROJECT shall be performed in accordance
with the Plans and Special Provisions therefor adopted, to which special reference is hereby made.
Each bidder must supply all the information required by the bid documents and Special Provisions.
Minority business enterprises will be afforded full opportunity to submit bids in response to this invitation and will
not be discriminated against on the grounds of race, color or national origin in consideration for an award of any
contract entered into pursuant to this advertisement. Women will be afforded equal opportunity in all areas of
employment. However, the employment of women shall not diminish the standards or requirements for the
employment of minorities.
All proposals or bids shall be accompanied by a cashier's check or certified check payable to the order of the City
of Ukiah amounting to 10 percent of the bid, or by a bond in said amount and signed by the bidder and a corporate
surety, payable to said City. Said check shall be forfeited, or said bond shall become payable to said City in case
the bidder depositing the same does not, within fifteen (15) days after written notice that the contract has been
awarded to him: (a) enter into a contract with the City and (b) furnish certificates of insurance and endorsements,
a bond of faithful performance and a payment bond as described in the Special Provisions.
No bidder shall withdraw his or her bid for a period of thirty (30) calendar days after the date set by the City for the
opening thereof.
The Contractor and any subcontractors shall each possess a valid City of Ukiah Business License prior to the start
of any work.
The Contractor shall furnish a project schedule to the Engineer prior to the start of any work and start work as
scheduled.
The work is to be completed within SIXTY (60) calendar days. The Contractor will pay to the City the sum of five
hundred ($500.00) dollars per day for each and every calendar days delay beyond the time prescribed.
The staff shall notify a bidder by telephone, email, or fax, if it intends to recommend the rejection of the
bidder’s bid. Any bid protest must be filed with the City Clerk not more than five calendar days following the bid
opening, or 2 calendar days following notice that staff is recommending the rejection of a bid. If any such
timely written protest is filed, all bidders shall be provided a copy of the protest within 2 calendar days of its
receipt, which may be delivered to the bidders as an email attachment or by fax. All such bidders may file with
the City Manager a written objection or other response to the protest.
All objections or responses filed not more than 5 days after receipt of the written protest will be presented to the
City Council at its next regular meeting occurring not less than 12 calendar days following the bid opening. The
City Council will resolve the bid protest at that meeting based on the written protest, any staff recommendation and
all timely written objections and responses. In accordance with the Brown Act, any person may address the City
Council on this item during the meeting. The City Council action on the protest shall represent a final decision by
the City on the protest.
Examination of Site, Drawings, Etc.
A mandatory pre-bid conference will be held at 10 a.m., May 29, 2024, at the southwest corner of Gobbi Street & S
Orchard Avenue, Ukiah, California 95482, to fully acquaint interested Contractors with local conditions,
construction and labor required so that he or she may fully understand the facilities, difficulties and restrictions
attending the execution of the work under the Contract. Failure to attend the mandatory bid conference will be just
cause for the bid to be rejected as non-responsive. Bidders shall thoroughly examine and be familiar with the Plans
and Special Provisions.
Each bidder shall visit the site of the proposed work and fully acquaint himself with local conditions, construction
and labor required so that he or she may fully understand the facilities, difficulties and restrictions attending the
execution of the work under the Contract. Bidders shall thoroughly examine and be familiar with the Plans and
Special Provisions. The failure of any bidder to receive or examine any form, instrument, addendum, or other
Page 180 of 791
GOBBI CKT 202 SWITCHING AND RELIABILITY ENHANCEMENT PROJECT 2 Spec. No. 24-04
document, or to visit the site and acquaint himself with conditions there existing, shall in no way relieve the bidder
from any obligation with respect to his or her proposal or to the contract. The drawings for the work show
conditions as they are supposed or believed by the Engineer to exist; but, it is neither intended nor shall it be
inferred that the conditions as shown thereon constitute a representation by the Engineer, the City or its officers
that such conditions are actually existent, nor shall the City, the Engineer or any of their officers or representatives
be liable for any loss sustained by the Contractor as a result of a variance between the conditions shown on the
drawings and the conditions actually revealed during the progress of the work or otherwise.
The bidder's attention is directed to the possible existence of obstructions and public improvements within the
limits of the work or adjacent thereto, which may or may not be shown on the Drawings. Any bid shall take into
consideration that conditions may exist underground or otherwise that are not known to the City or easily detected
during a site inspection that could impact the time or cost of completing the project. The City expects the bids to
anticipate such conditions so that it can know for budgeting and other purposes the total cost to complete the
project before accepting a bid and undertaking the legal obligation to construct the project. In awarding the contract
the City relies on the contractor’s representation that its bid anticipates differing site conditions and the additional
time or cost that such conditions may necessitate.
The bidder shall investigate to his or her satisfaction the conditions to be encountered, the character, quality and
quantities of work to be performed and materials to be furnished and the requirements of the Plans, Special
Provisions, Standard Specifications, Standard Plans, and Contract Documents. The submission of a proposal shall
be considered conclusive evidence that the bidder has made such examination and has accepted the project
workplace as a safe workplace to perform the work of the Contract.
Bidder Inquiries and Questions
Inquiries and questions must be submitted in writing via email to the following designated contact person:
Myles Fisette, Purchasing Manager
Email: mfisette@cityofukiah.com
The City reserves the right to not respond to inquiries or questions submitted within 3 business days of the bid
opening.
Location of the Work
All of the work to be performed is within the City of Ukiah. Project is located at:
• 225 S Orchard Avenue
• Southwest corner of Gobbi/Orchard
• 700 Block of East Gobbi St
Page 181 of 791
GOBBI CKT 202 SWITCHING AND RELIABILITY ENHANCEMENT PROJECT 3 Spec. No. 24-04
GENERAL CONDITIONS
SECTION 1. PROPOSAL REQUIREMENTS AND GENERAL CONDITIONS
1-01. Definitions. Whenever any word or expression defined in this section, or pronoun used in its stead, occurs
in these contract documents, it shall have and is mutually understood to have the meaning given:
a. "City of Ukiah" or "City" shall mean the City of Ukiah, Mendocino County, California, acting
through its City Council or any other board, body, official or officials to which or to whom the
power belonging to the Council shall by virtue of any act or acts, hereafter pass or be held to
appertain.
b. "Engineer" shall mean the Engineer duly and officially appointed by the City to supervise and
direct the work of construction under this contract, acting personally or through agents or
assistants duly authorized by him, such agents or assistants acting within the scope of the
particular duties entrusted to them.
c. "Inspector" shall mean the engineering or technical inspector or inspectors duly authorized or
appointed by the Engineer, limited to the particular duties entrusted to him or her or them.
d. "Contractor" shall mean the party entering into contract with the City of Ukiah for the performance
of work covered by this contract and his or her authorized agents or legal representatives.
e. "Date of signing of contract" or words equivalent thereto, shall mean the date upon which this
contract, with the signature of the Contractor affixed, together with the prescribed bonds, shall be
or shall have been delivered to the City or its duly authorized representatives.
f. "Day" or "days", unless herein otherwise expressly defined, shall mean a calendar day or days of
twenty-four hours each.
g. "The work" shall mean and include all the work specified, indicated, shown or contemplated in the
contract to construct the improvement, including all alterations, amendments or extensions thereto
made by contract change order or other written orders of the Engineer.
h. "Contract drawings", "drawings", "plans" shall mean and include 1) all drawings or plans which
may have been prepared by or on behalf of the City, as a basis for proposals, when duly signed
and made a part of this contract by incorporation or reference, 2) all drawings submitted in
pursuance of the terms of this contract by the successful bidder with his or her proposal and by
the Contractor to the City if and when approved by the Engineer and 3) all drawings submitted by
the Engineer to the Contractor during the progress of the work as provided for herein.
i. Where "as shown", "as indicated", "as detailed" or words of similar import are used, it shall be
understood that reference to the drawings accompanying these Special Provisions is made unless
stated otherwise.
Where "as directed", "as permitted", "approved" or words of similar import are used, it shall be
understood that the direction, requirements, permission, approval or acceptance of the Engineer
is intended unless stated otherwise.
As used herein, "provide" or "install" shall be understood to mean "provide or install complete in
place", that is, "furnish and install". "Shall" is mandatory; "may" is permissive.
1-02. Examination of Plans, Special Provisions and Site of Work. The bidder shall examine carefully the
Proposal, Plans, Special Provisions, Contract forms and the site of the work contemplated therefor. It will be
assumed that the bidder has investigated to his or her satisfaction the conditions to be encountered and the
character, quality and requirements of all Plans, Special Provisions, Standard Specifications, and Standard Plans
involved.
1-03. Proposal. Bids shall be made on the blank forms prepared by the City. All bids shall give the prices bid,
both in writing and in figures and shall be signed by the bidder or his or her authorized representative, with his or
Page 182 of 791
GOBBI CKT 202 SWITCHING AND RELIABILITY ENHANCEMENT PROJECT 4 Spec. No. 24-04
her address. If the bid is made by an individual or partner, his or her name and the post office address of his or her
business or partnership, along with his or her signature or the signature of one or more partners must be shown; if
made by a corporation, the bid shall show the name of the state under the laws of which the corporation is
chartered, the name of the corporation and the title of the person who signs on behalf of the corporation.
Each proposal shall be enclosed in a sealed envelope, endorsed as specified in the notice to bidders. Bidders are
warned against making erasures or alterations of any kind and proposals which contain omissions, erasures,
conditions, alterations, additions not called for, additional proposals or irregularities of any kind may be rejected.
1-04. Withdrawal of Bids. Any bid may be withdrawn at any time prior to the hour fixed in the notice to bidders
for the openings of bids, provided that a request in writing, executed by the bidder or his or her duly authorized
representative, for the withdrawal of such bid is filed with the City. The withdrawal of a bid will not prejudice the
right of a bidder to file a new bid.
1-05. Public Opening of Bids. Bids will be opened and read publicly at the time and place indicated in the notice
to bidders. Bidders or their agents are invited to be present.
1-06. Bid Guaranty. Each bid must be accompanied by a certified check, cashier's check or bidder's bond
executed by an admitted surety insurer, payable to the order of the City of Ukiah in an amount not less than 10
percent of the bid as a guarantee that the bidder will enter into a contract, if awarded the work.
1-07. Qualification of Bidders. No contractor or subcontractor may be listed on a bid proposal for a public works
project (submitted on or after March 1, 2015) unless registered with the Department of Industrial Relations
pursuant to Labor Code section 1725.5 [with limited exceptions from this requirement for bid purposes only under
Labor Code section 1771.1(a)]. No contractor or subcontractor may be awarded a contract for public work on a
public works project (awarded on or after April 1, 2015) unless registered with the Department of Industrial
Relations pursuant to Labor Code section 1725.5. The prime contractor shall be responsible for posting job site
notices as prescribed by regulation. This project is subject to compliance monitoring and enforcement by the
Department of Industrial Relations.
Each bidder shall be licensed under the provisions of Chapter 9, Division 3 of the Business and Professions Code
and shall be skilled and regularly engaged in the general class or type of work called for under this contract. A
statement setting forth this experience and business standing shall be submitted by each bidder on the form
provided herewith. It is the intention of the City to award a contract only to a bidder who furnishes satisfactory
evidence that he or she has the requisite experience and ability and that he or she has sufficient capital, facilities
and equipment to enable him or her to prosecute the work successfully and promptly within the time and in the
manner agreed.
In determining the degree of responsibility to be credited to a bidder, the City may weigh evidence that the bidder
or his or her personnel charged with the responsibility in the work, has performed satisfactorily other contracts of
like nature and magnitude or comparable difficulty at similar rates of progress.
1-08. Disqualification of Bidders. More than one bid from an individual business, partnership, corporation or
association, under the same or different names, will not be considered. Reasonable grounds for believing that any
bidder is financially interested in more than one bid for the work will cause the rejection of all bids in which he or
she is so interested. If there is reason to believe that collusion exists among the bidders, none of the participants in
such collusion will be considered. Bids in which the prices obviously are unbalanced may be rejected.
1-09. Identification of Subcontractors. All bids shall comply with the Subletting and Subcontracting Fair
Practices Act (Public Contract Code Section 4100 and following) and shall set forth:
(a) The name and the location of the place of business of each subcontractor who will perform work or
labor, or render service to the prime contractor in or about the construction of the work, or to a
subcontractor licensed by the State of California who, under subcontract to the prime contractor, specially
fabricates and installs a portion of the work according to detailed drawings contained in the plans and
Special Provisions, in an amount in excess of one-half of 1 percent of the prime contractor's total bid.
(b) The portion of the work which will be done by each such subcontractor. The prime contractor shall list
only one subcontractor for each such portion defined by the prime contractor in his or her bid.
Page 183 of 791
GOBBI CKT 202 SWITCHING AND RELIABILITY ENHANCEMENT PROJECT 5 Spec. No. 24-04
1-10. General Provisions of the Standard Specifications. All provisions of the General Provisions, Sections 1
through 11, of the Standard Specifications, shall be applicable to the contract except as modified by these Special
Provisions. The Standard Specifications are set forth in Section 12-06 of these Special Provisions.
1-11. Addenda. If it becomes necessary to revise any part of these plans and specifications after they have been
released, the City will issue an addendum containing the revision. All addenda will be posted on the City’s website
at www.cityofukiah.com/purchasing with the rest of the bid documents. Anyone who intends to submit a bid in
response to this Request for Bid must check the website frequently for any posted addenda. Anyone submitting a
bid will be deemed to have seen and agreed to be bound by the posted addenda.
(THIS SECTION IS LEFT INTENTIONALLY BLANK)
Page 184 of 791
GOBBI CKT 202 SWITCHING AND RELIABILITY ENHANCEMENT PROJECT 6 Spec. No. 24-04
SECTION 2. AWARD AND EXECUTION OF CONTRACT
2-01. Award of Contract. Award of the contract, if it be awarded, will be to the lowest responsible bidder
whose bid complies with all the specified requirements. The award, if made, will be made within thirty (30) days
after opening of the bids. The City reserves the right to reject any and all bids and to waive any irregularity in the
proposal not pertaining to cost.
2-02. Return of Proposal Guaranties. All bid guaranties will be held until the contract has been fully
executed, after which they will be returned upon request to the respective bidders whose bids they accompany.
2-03. Execution of Contract. The contract agreement shall be executed in duplicate by the successful bidder
and returned, together with the contract bonds, insurance certificates and endorsements, within fifteen (15) days
after written notice of the award of the contract. After execution by the City; one copy shall be filed with the City
and one copy shall be returned to the Contractor. If the bidder fails or refuses to enter into the contract
agreement within the required time, then the bid guaranty accompanying the bid shall be forfeited to the City.
SECTION 3. SCOPE AND INTENT OF CONTRACT
3-01. Effect of Inspection and Payments. Neither the inspection by the Engineer or an inspector, nor any
order, measurement or approved modification, nor certificate or payment of money, nor acceptance of any part
or whole of the work, nor any extension of time, nor any possession by the City or its agents, shall operate as a
waiver of any provision of this contract or of any power reserved therein to the City, or of any right to damages
thereunder; nor shall any breach of this contract be held to be a waiver of any subsequent breach. All remedies
shall be construed as cumulative.
3-02. Effect of Extension of Time. The granting of any extension of time on account of delays which, in the
judgement of the City, are avoidable delays shall in no way operate as a waiver on the part of the City of its
rights under this contract.
3-03. Extra Work. If extra work orders are given in accordance with provisions of this contract, such work shall
be considered a part hereof and shall be subject to each and all of its terms and requirements.
3-04. Assignment of Contract. The contract may be assigned or sublet in whole or in part only upon the
written consent of the City acting through its authorized agents. Consent will not be given to any proposed
assignment which would relieve the original contractor or its surety of their responsibilities under the contract nor
will the Engineer consent to any assignment of a part of the work under the contract.
3-05. Subcontractors. The Contractor shall be as fully responsible for the acts and omissions of his or her
subcontractors and of persons either directly or indirectly employed by them, as he or she is for the acts and
omissions of persons directly employed by him.
The Contractor shall cause appropriate provisions to be inserted in all subcontracts relative to the work to bind
subcontractors to the terms of this Contract which are applicable to the work of subcontractors.
Nothing contained in this contract shall be construed to create or shall be relied upon to create any contractual
relationship between any subcontractor and the City and no action may be brought by any subcontractor against
the City based on this contract.
3-06. Interpretation of Special Provisions and Drawings. The Special Provisions and the Contract Drawings
are intended to be explanatory of each other. Any work indicated in the Contract Drawings and not in the Special
Provisions, or vice versa, is to be executed as if indicated in both. In case of a discrepancy or conflict between
the Technical Specifications and Contract Plans, the Technical Specifications shall govern. All work shown on
the Contract Drawings, the dimensions of which are not figured, shall be accurately followed to the scale to
which the drawings are made, but figured dimensions are in all cases to be followed, where given, though they
differ from scaled measurements. Large scale drawings shall be followed in preference to small scale drawings.
Should it appear that the work to be done, or any of the matters relative thereto, are not sufficiently detailed or
explained in these contract documents, including the contract drawings, the Contractor shall apply to the
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Engineer for such further explanations as may be necessary and shall conform thereto as part of this contract,
so far as may be consistent with the terms of this contract. In the event of any doubt or questions arising
respecting the true meaning of the Special Provisions, reference shall be made to the Engineer and his or her
decision thereon shall be final. If the Contractor believes that a clarification or interpretation justifies an increase
in the contract price or contract time, the Contractor must comply with the written notice provisions of Sections 9-
05 and 10-07 of these Special Provisions. Contractor’s attention is directed to Section 12-06 of the Technical
Specifications regarding the Standard Specifications and Standard Plans.
3-07. Addenda. If it becomes necessary to revise any part of these plans and specifications after they have
been released, the City will issue an addendum containing the revision. All addenda will be posted on the City’s
website at www.cityofukiah.com/purchasing with the rest of the bid documents. Anyone who intends to submit a
bid in response to this Request for Bid must check the website frequently for any posted addenda. Anyone
submitting a bid will be deemed to have seen and agreed to be bound by the posted addenda.
3-08. Liability of City Officials. No city official, nor the Engineer, nor any authorized assistant of any of them,
shall be personally responsible for any liability arising under this contract.
3-09. Dispute Resolution. Claims of $375,000 or less by the Contractor that arise under this Contract are
subject to the mandatory dispute resolutions provisions in Public Contract Code Sections 20104-20104.6.
SECTION 4. BONDS
4-01. Faithful Performance Bond. As a part of the execution of this contract, the Contractor shall furnish a
bond of a surety company or other securities providing equivalent protection such as cash, letter of credit, or
certificates of deposit, acceptable to the City, conditioned upon the faithful performance of all covenants and
stipulations under this contract. The amount of the bond shall be 100 percent of the total contract price, as this
sum is set forth in the agreement.
4-02. Material and Labor Bond. As a part of the execution of this contract, the Contractor shall furnish a bond
of a surety company or other securities providing equivalent protection such as cash, letter of credit or
certificates of deposit acceptable to the City in a sum not less than 50 percent of the total contract price, as this
sum is set forth in the agreement for the payment in full of all persons, companies or corporations who perform
labor upon or furnish materials to be used in the work under this contract, in accordance with the provisions of
Sections 3247 through 3252 inclusive of the Civil Code of the State of California and any acts amendatory
thereof.
4-03. Defective Material and Workmanship Bond. As a condition precedent to the completion of this
contract, the Contractor shall furnish a bond of a surety company acceptable to the City in an amount not less
than 5 percent (5%) of the final contract price, to hold good for a period of one (1) year after the completion and
acceptance of the work, to protect the City against the results of defective materials, workmanship and
equipment during that time. This bond shall be delivered to the City before the final payment under this contract
will be made.
4-04. Notification of Surety Companies. The surety companies shall familiarize themselves with all of the
conditions and provisions of this contract and they waive the right of special notification of any change or
modification of this contract or of extension of time, or decreased or increased work, or of the cancellation of the
contract, or of any other act or acts by the City or its authorized agents, under the terms of this contract; and
failure to so notify the aforesaid surety companies of changes shall in no way relieve the surety companies of
their obligation under this contract.
SECTION 5. INSURANCE REQUIREMENTS FOR CONTRACTORS
Contractor shall procure and maintain for the duration of the contract insurance against claims for injuries to
persons or damages to property which may arise from or in connection with the performance of the work
hereunder by the Contractor, his or her agents, representatives, employees or subcontractors.
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5-01. Minimum Scope of Insurance
Coverage shall be at least as broad as:
1. Insurance Services Office Commercial Liability Coverage (occurrence form CG 0001).
2. Insurance Services Office form number CA 0001 (Ed. 1/87) covering Automobile Liability, code 1
(any auto).
3. Worker's Compensation insurance as required by the State of California and Employer's Liability
Insurance.
4. Course of Construction insurance covering for “all risks” of loss.
5-02. Minimum Limits of Insurance
Contractor shall maintain limits no less than:
1. General Liability: $2,000,000 per occurrence for bodily injury, personal injury and property
damage including operations, products and completed operations. If
Commercial General Liability Insurance or other form with a general aggregate
limit is used, either the general aggregate limit shall apply separately to this
project/location or the general aggregate limit shall be twice the required
occurrence limit.
2. Automobile Liability: $2,000,000 per accident for bodily injury and property damage.
3. Employer's Liability: $1,000,000 per accident for bodily injury and property damage.
5-03. Deductibles and Self-insured Retentions. Any deductibles or self-insured retentions must be declared
to and approved by the City. At the option of the City, either: the insurer shall reduce or eliminate such
deductibles or self-insured retentions as respects the City, its officers, officials, employees and volunteers; or the
Contractor shall provide a financial guarantee satisfactory to the City guaranteeing payment of losses and
related investigations, claim administration and defense expenses.
5-04. Other Insurance Provisions
The general liability and automobile liability policies are to contain, or be endorsed to contain, the following
provisions:
1. The City, its officers, officials, employees and volunteers are to be covered as Additional Insured with
respect to liability arising out of automobiles owned, leased, hired or borrowed by or on behalf of the
contractor; and with respect to liability arising out of work or operations performed by or on behalf of the
Contractor including materials, parts or equipment furnished in connection with such work or operations.
General liability coverage can be provided in the form of an endorsement to the Contractor's insurance,
or as a separate owner's policy.
2. The workers’ compensation policy is to be endorsed with a waiver of subrogation. The insurance
company, in its endorsement, agrees to waive all rights of subrogation against the City, its officers,
officials, employees and volunteers for losses paid under the terms of this policy which arises from the
work performed by the named insured for the City.
3. For any claims related to this project, the Contractor's insurance coverage shall be primary insurance as
respects the City, its officers, officials, employees or volunteers. Any insurance or self-insurance
maintained by the City, its officers, officials, employees or volunteers shall be excess of the Contractor's
insurance and shall not contribute with it.
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4. Each insurance policy required by this clause shall be endorsed to state that coverage shall not be
canceled by either party, except after thirty (30) days' prior written notice by certified mail, return receipt
requested, has been given to the City.
5. Coverage shall not extend to any indemnity coverage for the active negligence of the additional insured
in any case where an agreement to indemnify the additional insured would be invalid under Subdivision
(b) of Section 2782 of Civil Code.
6. Course of Construction policies shall contain the following provisions:
a.) The City shall be named as loss payee.
b.) The insurer shall waive all rights of subrogation against the City.
5-05. Acceptability of Insurers
Insurance is to be placed with insurers with a current A.M. Best's rating of no less than the following:
A++ VII A- VIII
A+ VII B++ X
A VII B+ X
5-06. Verification of Coverage. Contractor shall furnish the City with original certificates and amendatory
endorsements effecting coverage required by this clause. The endorsements shall be on forms provided by the
City or on other than the City's forms, provided those endorsements or policies conform to the requirements. All
certificates and endorsements are to be received within 15 days from written notice of contract award, and the
work shall not commence until the certificates and endorsements have been approved by the City. The City
reserves the right to require complete certified copies of all required insurance policies, including endorsements
affecting the coverage required by these Special Provisions at any time.
5-07. Subcontractors. Contractor shall include all subcontractors as insureds under its policies or shall furnish
separate certificates and endorsements for each subcontractor. All coverages for subcontractors shall be subject
to all of the requirements stated herein.
SECTION 6. RESPONSIBILITIES AND RIGHTS OF CONTRACTOR
6-01. Legal Address of Contractor. Both the address given in the proposal and the Contractor's office in the
vicinity of the work are hereby designated as places to either of which drawings, samples, notices, letters or
other articles or communications to the Contractor may be mailed or delivered. The delivery at either of these
places of any such thing from the City or its agents to the Contractor shall be deemed sufficient service thereof
upon the Contractor and the date of such service shall be the date of such delivery. The address named in the
proposal may be changed at any time by notice in writing from the Contractor to the City. Nothing herein
contained shall be deemed to preclude or render inoperative the service of any drawing, sample, notice, letter or
other article or communication to or upon the Contractor personally.
6-02. Office of Contractor at Site. During the performance of this contract, the Contractor shall maintain a
suitable office at the site of the work which shall be the headquarters of a representative authorized to receive
drawings and any such thing given to the said representatives or delivered at the Contractor's office at the site of
work in his or her absence shall be deemed to have been given to the Contractor.
6-03. Attention to Work. The Contractor shall give his or her personal attention to and shall supervise the
work to the end that it shall be prosecuted faithfully and when he or she is not personally present on the work, he
or she shall at all reasonable times be represented by a competent superintendent or foreman who shall receive
and obey all instructions or orders given under this contract and who shall have full authority to execute the
same and to supply materials, tools and labor without delay and who shall be the legal representative of the
Contractor. The Contractor shall be liable for the faithful observance of any instructions delivered to him or her or
to his or her authorized representative.
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6-04. Liability of Contractor. The Contractor shall do all of the work and furnish all labor, materials, tools and
appliances, except as otherwise herein expressly stipulated, necessary or proper for performing and completing
the work herein required in the manner and within the time herein specified. The mention of any specific duty or
liability imposed upon the Contractor shall not be construed as a limitation or restriction of any general liability or
duty imposed upon the Contractor by this contract, said reference to any specific duty or liability being made
herein merely for the purpose of explanation.
The right of general supervision by the City shall not make the Contractor an agent of the City and the liability of
the Contractor for all damages to persons or to public or private property, arising from the Contractor's execution
of the work, shall not be lessened because of such general supervision.
Until the completion and final acceptance by the City of all the work under and implied by this contract, the work
shall be under the Contractor's responsible care and charge. The Contractor shall rebuild, repair, restore and
make good all injuries, damages, re-erections and repairs, occasioned or rendered necessary by causes of any
nature whatsoever, excepting only acts of God and none other, to all or any portions of the work, except as
otherwise stipulated.
To the fullest extent permitted by law, Contractor shall indemnify and hold harmless the City and its officers,
directors, agents and employees from and against all claims, damages, losses and expenses including but not
limited to attorneys' fees, costs of suit, expert witness fees and expenses and fees and costs of any necessary
private investigators arising out of or resulting from the performance of the work, provided that any such claim,
damage, loss or expense (1) is attributable to bodily injury, sickness, disease or death, or to injury to or
destruction of tangible property, other than the work itself, including the loss of use resulting therefrom and (2) is
caused in whole or in part by any act or omission of the Contractor, any subcontractor, or anyone directly or
indirectly employed by any of them, or anyone for whose acts any of them may be liable, regardless of whether
or not it is caused in part by a party indemnified hereunder, or by the negligence or omission of a party
indemnified herein.
In any and all claims against the City or any of its agents or employees by any employee of the Contractor, any
subcontractor, anyone directly or indirectly employed by any of them, or anyone for whose acts any of them may
be liable, the indemnification obligation shall not be limited in any way by any limitation on the amount or type of
damages, compensation or benefits payable by or for the Contractor or any subcontractor under workers' or
workmen's compensation acts, disability benefit acts, or other employee benefit acts. The obligation to indemnify
shall extend to and include acts of the indemnified party which may be negligent or omissions which may cause
negligence.
The City shall have the right to estimate the amount of such damage and to cause the City to pay the same and
the amount so paid for such damage shall be deducted from the money due the Contractor under this contract;
or the whole or so much of the money due or to become due the Contractor under this contract as may be
considered necessary by the City, shall be retained by the City until such suits or claims for damages shall have
been settled or otherwise disposed of and satisfactory evidence to that effect furnished to the City.
6-05. Protection of Persons and Property. The Contractor shall furnish such watchman, guards, fences,
warning signs, walks and lights as shall be necessary and shall take all other necessary precautions to prevent
damage or injury to persons or property.
All property line fences and improvements in the vicinity of the work shall be protected by the Contractor and, if
they are injured or destroyed, they and any other property injured by the Contractor, his or her employees or
agents, shall be restored to a condition as good as when he or she entered upon the work.
6-06. Protection of City Against Patent Claims. All fees, royalties or claims for any patented invention, article
or method that may be used upon or in any manner connected with the work under this contract shall be
included in the price bid for the work and the Contractor and his or her sureties shall protect and hold the City,
together with all of its officers, agents, servants and employees, harmless against any and all demands made for
such fees or claims brought or made on account of this contract. The Contractor shall, if requested by the
Engineer, furnish acceptable proof of a proper release from all such fees or classes.
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Should the Contractor, his or her agents, servants or employees, or any of them be enjoined from furnishing or
using any invention, article, material or appliance supplied or required to be supplied or used under this contract,
the Contractor shall promptly substitute other articles, materials or appliance, in lieu thereof, of equal efficiency,
quality, finish, suitability and market value and satisfactory in all respects to the Engineer. Or, in the event that
the Engineer elects, in lieu of such substitution, to have supplied and to retain and use, any such invention,
article, material or appliance, as may by this contract be required to be supplied, in that event the Contractor
shall pay such royalties and secure such valid licenses as may be requisite and necessary for the City, its
officers, agents, servants and employees, or any of them, to use such invention, article, material or appliance
without being disturbed or in any way interfered with by any proceeding in law or equity on account thereof.
Should the Contractor neglect or refuse to make the substitution promptly, or to pay such royalties and secure
such licenses as may be necessary, then in that event the Engineer shall have the right to make such
substitution, or the City may pay such royalties and secure such licenses and charge the cost thereof against
any money due to the Contractor from the City or recover the amount thereof from him or her and his or her
sureties notwithstanding final payment under this contract may have been made.
6-07. Protection of Contractor's Work Property. The Contractor shall protect his or her work, supplies and
materials from damage due to the nature of the work, the action of the elements, trespassers, or any cause
whatsoever under his or her control, until the completion and acceptance of the work. Neither the City nor any of
its agents assumes any responsibility for collecting indemnity from any person or persons causing damage to
the work of the Contractor.
6-08. Regulations and Permits. The Contractor shall secure and pay for all permits, give all notices and
comply with all laws, ordinances, rules and regulations bearing on the conduct of the work as drawn and
specified. If the Contractor observes that the Plans and Special Provisions are at variance therewith, he or she
shall promptly notify the Engineer in writing and any necessary changes shall be adjusted as provided in the
contract for changes in the work. The contractor and any subcontractors shall each secure and maintain a valid
City of Ukiah Business License. The City of Ukiah will issue a no fee encroachment permit to the Contractor
allowing him or her to perform work within City right of way or within City property after the Contract Documents
have been executed and insurance certificates and endorsements have been approved by the City.
6-09. Construction Utilities. The Contractor shall be responsible for providing for and in behalf of his or her
work under this contract, all necessary utilities, such as special connection to water supply, telephones, power
lines, fences, roads, watchmen, suitable storage places, etc.
6-10. Approval of Contractor's Plans. The approval by the Engineer of any drawing or any method of work
proposed by the Contractor in accordance with paragraph 8-06 shall not relieve the Contractor of any of his or
her responsibility for his or her errors therein and shall not be regarded as any assumption of risk or liability by
the City or any officer or employee thereof and the Contractor shall have no claim under this contract on account
of the failure or partial failure or inefficiency of any plan or method so approved. Such approval shall be
considered to mean merely that the Engineer has no objection to the Contractor's using, upon his or her own full
responsibility the plan or method approved.
6-11. Suggestions to the Contractor. Any plan or method of work suggested by the Engineer to the
Contractor, but not specified or required, if adopted or followed by the Contractor in whole or in part, shall be
used at the risk and responsibility of the Contractor; and the Engineer and the City shall assume no
responsibility thereof.
6-12. Termination of Unsatisfactory Subcontracts. Should any subcontractor fail to perform in a satisfactory
manner the work undertaken by him, such subcontract shall be terminated immediately by the Contractor upon
notice from the Engineer.
6-13. Preservation of Stakes and Marks. The Contractor shall preserve carefully bench marks, reference
points and stakes and in case of destruction he or she shall replace his or her stakes, reference points and
bench marks and shall be responsible for any mistakes that may be caused by their unnecessary loss or
disturbance. Contractor’s attention is directed to Section 7-03 of these Special Provisions.
6-14. Assistance to Engineer. At the request of the Engineer the Contractor shall provide men from his or her
force and tools, stakes and other materials to assist the Engineer temporarily in making measurements and
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surveys and in establishing temporary or permanent reference marks. Payment for such materials and
assistance will be made as provided for under the caption "Extra Work," provided, however, that the cost of
setting stakes and marks carelessly lost or destroyed by the Contractor's employees will be assessed to the
Contractor.
6-15. Removal of Condemned Materials and Structures. The Contractor shall remove from the site of the
work, without delay, all rejected and condemned materials or structures of any kind brought to or incorporated in
the work and upon his or her failure to do so, or to make satisfactory progress in so doing, within forty-eight (48)
hours after the service of a written notice from the Engineer, the condemned material or work may be removed
by the City and the cost of such removal shall be taken out of the money that may be due or may become due
the Contractor on account of or by virtue of this contract. No such rejected or condemned material shall again be
offered for use by the Contractor under this Contract.
6-16. Proof of Compliance with Contract. In order that the Engineer may determine whether the Contractor
has complied with the requirements of this contract, not readily enforceable through inspection and tests of the
work and materials, the Contractor shall, at any time when requested, submit to the Engineer properly
authenticated documents or other satisfactory proofs as to his or her compliance with such requirements.
6-17. Errors and Omissions. If the Contractor, in the course of the work, finds any errors or omissions in
plans or in the layout as given by survey points and instruction, or if he or she finds any discrepancy between
the plans and the physical conditions of the locality, he or she shall immediately inform the Engineer, in writing
and the Engineer shall promptly verify the same. Any work done after such discovery, until authorized, will be
done at the Contractor's risk.
6-18. Cooperation. The Contractor shall cooperate with all other contractors who may be performing work in
behalf of the City and workmen who may be employed by the City on any work in the vicinity of the work to be
done under this contract with the work of such contractors or workmen. he or she shall make good promptly, at
his or her own expense, any injury or damage that may be sustained by other contractors or employees of the
City at his or her hands.
Any difference or conflict which may arise between the Contractor and other contractors, or between the
contractor and workmen of the City in regard to their work shall be adjusted and determined by the Engineer. If
the work of the Contractor is delayed because of any acts or omissions of any other contractor or of the City, the
Contractor shall on that account have no claim against the City other than for an extension of time.
6-19. Right of Contractor to Stop Work. Under the following conditions the Contractor shall have the right, if
he or she so desires, to stop the work and terminate the contract upon ten (10) days written notice to the
Engineer and recover from the City payment for all work actually performed and for all satisfactory materials
actually delivered to the site of the work for permanent incorporation therein, all as may be shown by the
estimate of the Engineer.
(1) If the work is stopped under an order of any court or other competent public authority for a
period of time of three (3) months through no act or fault of the Contractor or of anyone
employed by him.
(2) If the Engineer fails to issue the monthly certificate for payment in accordance with the terms of
this contract.
(3) If the City fails to pay the Contractor within sixty (60) days after it shall have become due, as
provided by the terms of this contract, any sum certified by the Engineer or awarded by the
City.
All provided that if such action to terminate the contract be not instituted by the Contractor within ten (10) days
after the alleged existence of such condition and if written notice of such action be not at that time delivered to
the City and the Engineer, then such right shall lapse until another occasion arises according to this section.
6-20. Hiring and Dismissal of Employees. The Contractor shall employ only such foremen, mechanics and
laborers as are competent and skilled in their respective lines of work and whenever the Engineer shall notify the
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Contractor that any person on the work is, in his or her opinion, incompetent, unfaithful, intemperate or
disorderly, or refuses to carry out the provisions of this contract, or uses threatening or abusive language to any
person on the work representing the City, or is otherwise unsatisfactory, such person shall be discharged im
mediately from the work and shall not be re-employed upon it except with the consent of the Engineer.
6-21. Wage Rates.
1. Contractor shall pay all mechanics and laborers employed or working upon the site of the work
unconditionally and without subsequent deductions or rebate on any account the full amounts due at the
time of payment at wage rates not less than those contained in the applicable prevailing wage
determination, regardless of any contractual relationship which may be alleged to exist between the
Contractor and subcontractors and such laborers and mechanics.
2. Contractor shall comply with the California Labor Code Section 1775. In accordance with said Section
1775, Contractor shall forfeit as a penalty to the Owner, $50.00 (or the higher minimum penalty as
provided in Section 1775(B)(ii) – (iii)) for each calendar day or portion thereof, for each workman paid
less than the stipulated prevailing rates for such work or craft in which such workman is employed for
any work done under the Contract by him or her or by any subcontractor under him or her in violation of
the provisions of the Labor Code and in particular, Labor Code Sections 1770 to 1780, inclusive. In
addition to said penalty and pursuant to Section 1775, the difference between such stipulated prevailing
wage rates and the amount paid to each workman for each calendar day or portion thereof for which
each workman was paid less than the stipulated prevailing wage rate shall be paid to each workman by
the Contractor.
3. Pursuant to the provision of Section 1770 of the Labor Code of the State of California, Owner has
ascertained the general prevailing rate of wages (which rate includes employer payments for health and
welfare, vacation, pension and similar purposes) applicable to the work to be done, for straight time
work. The holiday wage rate listed shall be applicable to all holidays recognized in the collective
bargaining agreement of the particular craft, classification or type of workmen concerned. Copies of the
General Prevailing Wage Determination are available on the Internet at web address:
http://www.dir.ca.gov/DLSR/PWD The Contractor shall post the wage determination at the site of work
in a prominent place where it can easily be seen by the workers.
4. City will not recognize any claim for additional compensation because the Contractor has paid any rate
in excess of the prevailing wage rate obtained by the Contractor. The possibility of wage increases is
one of the elements to be considered by the Contractor in determining his or her bid and will not in any
circumstances be considered as the basis for a claim against the City.
5. The Labor Commissioner through the Division of Labor Standards Enforcement (DLSE) may at any time
require contractors and subcontractors to furnish electronic certified payroll records directly to DLSE.
Commencing with contracts awarded or after April 1, 2015, all contractors and subcontractors must
furnish electronic certified payroll records directly to the DLSE.
6. Travel and Subsistence Payments.
Contractor shall make travel and subsistence payments to each workman needed to execute
the work in accordance with the requirements in Section 1773.8 of the Labor Code (Chapter
880, Statutes of 1968).
7. Apprentices.
Attention is directed to the provisions in Sections 1777.5 (Chapter 1411, Statutes of 1968) and
1777.6 of the California Labor Code concerning the employment of apprentices by the
Contractor or any subcontractor under him. Contractor and any subcontractor under him or her
shall comply with the requirements of said sections in the employment of apprentices.
Information relative to apprenticeship standards, wage schedules and other requirements may
be obtained from the Director of Industrial Relations, ex officio the Administrator of
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Apprenticeship, San Francisco, California, or from the Division of Apprenticeship Standards
and its branch offices.
6-22. Cleaning Up. The Contractor shall not allow the site of the work to become littered with trash and waste
material but shall maintain the same in a neat and orderly condition throughout the construction period. The
Engineer shall have the right to determine what is or is not waste material or rubbish and the place and manner
of disposal.
On or before the completion of the work, the Contractor shall without charge therefore carefully clean out all pits,
pipes, chambers or conduits and shall tear down and remove all temporary structures built by him or her and
shall remove rubbish of all kinds from any of the grounds which he or she has occupied and leave them in first
class condition.
6-23. Guaranty. All work shall be guaranteed for a period of one year from the date of acceptance by the City.
The Contractor shall promptly make all needed repairs arising out of defective materials, workmanship, and
equipment.
The City is hereby authorized to make such repairs if within ten days after the mailing of a notice in writing to the
Contractor or his or her agent, the Contractor shall neglect to make or undertake with due diligence the
aforesaid repairs, provided, however, that in case of an emergency where, in the opinion of the City delay would
cause serious loss or damage, repairs may be made without notice being sent to the Contractor and the
Contractor shall pay the costs thereof.
Pursuant to the provisions of Section 4-03 of these Special Provisions, the Contractor shall furnish a Defective
Material and Workmanship Bond in an amount not less than 5 percent of the final contract price, which shall be
effective for a period of one (1) year after the completion and acceptance of the work.
6-24. Public Notification. The contractor shall be responsible for all public notification regarding
construction work including detours, lane and street closures, hours of operations, and notification of
effected commercial businesses within 1000 feet of the construction. For any business impacted by
construction, the contractor shall provide adequately sized on-site signage indicating that businesses are
open during construction. The contractor shall prepare public noticing via the newspaper, radio
announcements, notification of the emergency vehicle agencies, public transit, Ukiah Unified School District
and St. Mary’s School, that the project streets will be affected by potential detours and street closures, with
recommended alternate routes of travel. Through street access will be restricted to businesses and
residents only during construction closures. Location of Street Closures signage shall be positioned to give
motorists the ability to use alternate routes prior to coming to a dead-end road closed for construction. All
proposed detours, closures and traffic control methods shall be submitted to the Engineer for approval prior
noticing to the public. All public noticing shall be performed a minimum of one week prior to instituting traffic
control, and lane or street closures. The tentative construction schedule shall be included in the public
noticing. The contractor shall submit all public notice language to the City Engineer for approval prior to
publication of notices. All road closures, detour routes, and traffic control including temporary lane closure
plans shall be submitted by the Contractor to the City Engineer for approval prior to public noticing and use.
SECTION 7. RESPONSIBILITIES AND RIGHTS OF CITY
7-01. Authority of the Engineer. All work done under this contract shall be done in a workmanlike manner and
shall be performed to the reasonable satisfaction of the Engineer, who shall have general supervision of all work
included hereunder. To prevent disputes and litigation, the Engineer (1) shall in all cases determine the amount,
quality, acceptability and fitness of the several kinds of work and materials which are to be paid for under this
contract, (2) shall decide all questions relative to the true construction, meaning and intent of the Special
Provisions and Drawings, (3) shall decide all questions which may arise relative to the classifications and
measurements of quantities and materials and the fulfillment of this contract and (4) shall have the power to
reject or condemn all work or material which does not conform to the terms of this contract. his or her estimate
and decision in all matters shall be a condition precedent to an appeal for arbitration, or the right of the
Contractor to receive, demand, or claim any money or other compensation under this agreement and a condition
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precedent to any liability on the part of the City to the Contractor on account of this contract. Whenever the
Engineer shall be unable to act, in consequence of absence or other cause, then such engineer as the Engineer
or the City shall designate, shall perform any and all of the duties and be vested with any or all of the powers
herein given to the Engineer.
7-02. Inspection. The City will provide engineering personnel for the inspection of the work.
The Engineer and his or her representatives shall at all times have access to the work whenever it is in
preparation or progress and the Contractor shall provide proper facilities for such access and inspection.
If the Special Provisions, the Engineer's instruction, laws, ordinances, or any public authority require any work to
be specially tested or approved, the Contractor shall give the Engineer timely notice of its readiness for
inspection and, if the inspection is by an authority other than the Engineer, of the date fixed for such inspection.
Inspections by the Engineer shall be promptly made at the source of supply where practicable. If any work shall
be covered up without approval or consent of the Engineer, it must, if required by the Engineer, be uncovered for
examination and properly restored at the Contractor's expense.
Re-examination of any work may be ordered by the Engineer and, if so ordered, the work must be uncovered by
the Contractor. If such work is found to be in accordance with the contract documents, the City shall pay the cost
of re-examination and replacement. If such work is not in accordance with the contract documents, the
Contractor shall pay such cost.
Properly authorized and accredited inspectors shall be the representatives of the City limited to the duties and
powers entrusted to them. It will be their duty to inspect materials and workmanship of those portions of the work
to which they are assigned, either individually or collectively, under instructions of the Engineer and to report any
and all deviations from the Drawings, Special Provisions and other contract provisions which may come to their
notice. Any inspector may be considered to have the right to order the work entrusted to his or her supervision
stopped, if in his or her opinion such action becomes necessary, until the Engineer is notified and has
determined and ordered that the work may proceed in due fulfillment of all contract requirements.
7-03. Surveys. Contractor shall furnish all land surveys, establish all base lines and benchmarks and make
sufficient detailed surveys needed for working points, lines and elevations. The Contractor shall develop all
slope stakes and batter boards. Contractor shall also develop all additional working points, lines and elevations
as he or she may desire to facilitate his or her methods and sequence of construction.
7-04. Rights-of-Way. The City will provide all necessary rights-of-way and easements in or beneath which
work will be performed by the Contractor under this contract.
7-05. Retention of Imperfect Work. If any portion of the work done or material furnished under this contract
shall prove defective and not in accordance with the Plans and Special Provisions, and if the imperfection in the
same shall not be of sufficient magnitude or importance to make the work dangerous or undesirable, the
Engineer shall have the right and authority to retain such work instead of requiring the imperfect work to be
removed and reconstructed, but he or she shall make such deductions therefor in the payments due or to
become due the Contractor as may be just and reasonable.
7-06. Changes in the Work. The Engineer shall have the right, in writing, to order additions to, omissions from,
or corrections, alterations and modifications in the line, grade, form, dimensions, plan, or kind or amount of work
or materials herein contemplated, or any part thereof, either before or after the beginning of construction.
However, the arithmetical sum of the cost to the City of additions and subtractions from the work under this
contract shall not exceed 10 percent of original contract amount or $5,000, whichever is the greater, unless
based upon a supplementary agreement to be made therefore.
The order of such additions, omissions, corrections, alterations and modifications shall be in writing and signed
by the Engineer and, in order, shall then be binding upon the Contractor. The Contractor shall proceed with the
work as changed and the value of such change shall be determined as provided for in section 10-07 of these
Special Provisions.
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Such alterations shall in no way affect, vitiate, or make void this contract or any part thereof, except that which is
necessarily affected by such alterations and is clearly the evident intention of the parties to this contract.
7-07. Additional Drawings by City. The drawings made a part of this contract at the time of its execution are
intended to be fairly comprehensive and to indicate in more or less detail the scope of the work. In addition to
these drawings, however, the Engineer shall furnish such additional drawings from time to time during the
progress of the work as are necessary to make clear or to define in greater detail the intent of the Special
Provisions and the contract drawings and the Contractor shall make his or her work conform to all such
drawings.
7-08. Additional and Emergency Protection. Whenever, in the opinion of the Engineer, the Contractor has
not taken sufficient precautions for the safety of the public or the protection of the works to be constructed under
this contract, or of adjacent structures or property which may be injured by the processes of construction on
account of such neglect and whenever, in the opinion of the Engineer, an emergency shall arise and immediate
action shall be considered necessary in order to protect public or private, personal or property interest, then and
in that event, the Engineer, with or without notice to the Contractor may provide suitable protection to the said
interests by causing such work to be done and such material to be furnished as shall provide such protection as
the Engineer may consider necessary and adequate.
The cost and expense of such work and material so furnished shall be borne by the Contractor and, if the same
shall not be paid on presentation of the bills therefor, then such costs shall be deducted from any amounts due
or to become due the Contractor.
The performance of such emergency work under the direction of the Engineer shall in no way relieve the
Contractor from any damages which may occur during or after such precaution has been taken by the Engineer.
7-09. Suspension of Work. The City may at any time suspend the work or any part thereof by giving five (5)
days written notice to the Contractor. The work shall be resumed by the Contractor within ten (10) days after the
date fixed in the written notice from the City to the Contractor so to do. The City shall reimburse the Contractor
for expense incurred by the Contractor in connection with the work under this contract as a result of such
suspension.
If the work, or any part thereof, shall be stopped by the notice in writing aforesaid and if the City does not give
notice in writing to the Contractor to resume work at a date within ten (10) days of the date fixed in the written
notice to suspend, then the Contractor may abandon that portion of the work so suspended and he or she will be
entitled to the estimates and payments for all work done on the portions so abandoned, if any, plus 5 percent of
the value of the work so abandoned, to compensate for loss of overhead, plant expense and anticipated profit.
7-10. Right of City to Terminate Contract. If the Contractor should be adjudged a bankrupt, or if he or she
should make a general assignment for the benefit of his or her creditors, or if a receiver should be appointed on
account of his or her insolvency, or if he or she should persistently or repeatedly refuse or should fail, except in
cases for which extension of time is provided, to supply sufficient properly skilled workmen or proper materials,
or if he or she should fail to make prompt payments to subcontractors or for material or labor, or persistently
disregard laws, ordinances or the instructions of the Engineer, or otherwise be guilty of a substantial violation of
any provision of the contract, then the City, upon the certificate of the Engineer that sufficient cause exists to
justify such action, may, without prejudice to any other right or remedy and after giving the Contractor seven
days written notice, terminate the employment of the Contractor and take possession of the premises and of all
materials, tools and appliances and finish the work by whatever method the City may deem expedient. In such
case, the Contractor shall not be entitled to receive any further payment until the work is finished. If the unpaid
balance of the contract price shall exceed the expense of finishing the work, including compensation for
additional managerial and administrative services, such excess shall be paid to the Contractor. If such expense
shall exceed such unpaid balance, the Contractor shall pay the difference to the City. The expense incurred by
the City as herein provided and the damage incurred through the Contractor's default, shall be certified by the
Engineer. In the event that a termination under this section is determined to be improper, such termination shall
be deemed a constructive termination for convenience taken pursuant to section 7-12 below.
7-11. Use of Completed Portions. The City shall have the right to take possession of and use any completed
or partially completed portions of the work, notwithstanding the time for completing the entire work or such
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portions which may not have expired; but such taking possession and using shall not be deemed an acceptance
of any work not completed in accordance with the contract documents. If such prior use increases the cost of or
delays the work, the Contractor shall be entitled to such extra compensation, or extension of time or both, as the
Engineer may determine.
7-12. Right of City to Terminate Contract for Convenience. The City may terminate performance of the
work called for by the contract documents in whole or, from time to time, in part, if the City determines that a
termination is in the City’s best interest. The Contractor shall terminate all or any part of the work upon delivery
to the Contractor of a notice of termination specifying that the termination is for the convenience of the City, the
extent of termination, and the effective date of such termination. After receipt of notice of termination, and
except as directed by the Engineer, the Contractor shall, regardless of any delay in determining or adjusting any
amounts due under this termination for convenience clause, immediately proceed with the following obligations:
1. Stop work as specified in the notice.
2. Complete any work specified in the notice of termination in a least cost/shortest time manner while still
maintaining the quality called for under the contract documents.
3. Leave the property upon which the Contractor was working and upon which the facility (or facilities)
forming the basis of the contract documents is situated in a safe and sanitary manner such that it does
not pose any threat to the public health or safety.
4. Terminate all subcontracts to the extent that they relate to the portions of the work terminated.
5. Place no further subcontracts or orders, except as necessary to complete the continued portion of the
contract.
6. Submit to the Engineer, within ten (10) calendar days from the effective date of the notice of termination,
all of the usual documentation called for by the contract documents to substantiate all costs incurred by
the Contractor for labor, materials and equipment through the effective date of the notice of termination.
Any documentation substantiating costs incurred by the Contractor solely as a result of the City's
exercise of its right to terminate this Contract pursuant to this clause, which costs the contractor is
authorized under the contract documents to incur, shall: (1) be submitted to and received by the
Engineer no later than 30 calendar days after the effective date of the notice of termination; (2) describe
the costs incurred with particularity; and (3) be conspicuously identified as “Termination Costs
occasioned by the City's Termination for Convenience.”
Termination of the contract shall not relieve Surety of its obligation for any just claims arising out of or relating to
the work performed. In the event that the City exercises its right to terminate this contract pursuant to this
clause, the City shall pay the Contractor, upon the Contractor's submission of the documentation required by
this clause and other applicable provisions of the contract documents, the following amounts:
All actual reimbursable costs incurred according to the provisions of this contract.
1. A reasonable allowance for profit on the cost of the Work performed, provided Contractor establishes to
the satisfaction of the Engineer that it is reasonably probable that Contractor would have made a profit
had the contract been completed and provided further, that the profit allowed shall in no event exceed
fifteen (15%) percent of the costs.
2. A reasonable allowance for Contractor's administrative costs in determining the amount payable due to
termination of the contract under this Article.
Notwithstanding any other provision of this Article, when immediate action is necessary to protect life and safety
or to reduce significant exposure or liability, the City may immediately order Contractor to cease work on the
project until such safety or liability issues are addressed to the satisfaction of the City or the contract is
terminated.
SECTION 8. WORKMANSHIP, MATERIALS and EQUIPMENT
8-01. General Quality. Materials and equipment shall be new and of a quality equal to that specified or
approved. Work shall be done and completed in a thorough and workmanlike manner.
8-02. Quality in Absence of Detailed Specifications. Whenever under this contract it is provided that the
Contractor shall furnish materials or manufactured articles or shall do work for which no detailed specifications
are set forth, the materials or manufactured articles shall be of the best grade in quality and workmanship
obtainable in the market from firms of established good reputation, or, if not ordinarily carried in stock, shall
conform to the usual standards for first-class materials or articles of the kind required, with due consideration of
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the use to which they are to be put. In general, the work performed shall be in full conformity and harmony with
the intent to secure the best standard of construction and equipment of the work as a whole or in part.
8-03. Materials and Equipment Specified by Name. Whenever any material or equipment is indicated or
specified by patent or proprietary name or by the name of the manufacturer, such specification shall be
considered as used for the purpose of describing the material or equipment desired and shall be considered as
followed by the words "or approved equal". The Contractor may offer any material or equipment which shall be
equal in every respect to that specified, provided that written approval first is obtained from the Engineer.
8-04. Source of Materials. Price, fitness and quality being equal, preference shall be given by the Contractor
for supplies grown, manufactured or produced in the State of California and, next, for such products partially
produced in this State in accordance with Government Code Section 4332.
8-05. Storage of Materials. Materials shall be so stored to ensure the preservation of their quality and fitness
for the work. They shall be so located and disposed that prompt and proper inspection thereof may be made.
8-06. Drawings, Samples and Tests. As soon as possible after execution of the contract, the Contractor shall
submit to the Engineer, in quintuplicate, sufficient information including, if necessary, assembly and detail
drawings to demonstrate fully that the equipment and materials to be furnished comply with the provisions and
intent of these Special Provisions and Drawings. If the information thus submitted indicates the equipment or
materials is acceptable, the Engineer will return one copy stamped with his or her approval; otherwise, one copy
will be returned with an explanation of why the equipment or material is unsatisfactory. The Contractor shall
have no claims for damages or for extension of time on account of any delay due to the revision of drawings or
rejection of material. Fabrication or other work performed in advance of approval shall be done entirely at the
Contractor's risk. After approval of equipment or material, the Contractor shall not deviate in any way from the
design and specifications given without the written consent of the Engineer.
When requested by the Engineer, a sample or test specimens of the materials to be used or offered for use in
connection with the work shall be prepared at the expense of the Contractor and furnished by him or her in such
quantities and sizes as may be required for proper examination and tests, with all freight charges prepaid and
with information as to their sources.
All samples shall be submitted before shipment and in ample time to permit the making of proper tests,
analyses, or examination before the time at which it is desired to incorporate the material into the work. All tests
of materials furnished by the Contractor shall be made by the Engineer. Samples shall be secured and tested
whenever necessary to determine the quality of the material.
SECTION 9. PROSECUTION OF WORK
9-01. Equipment and Methods. The work under this contract shall be prosecuted with all materials, tools,
machinery, apparatus, and labor and by such methods as are necessary to the complete execution of everything
described, shown, or reasonably implied. If at any time before the beginning or during the progress of the work,
any part of the Contractor's plant or equipment, or any of his or her methods of execution of the work, appear to
the Engineer to be unsafe, inefficient, or inadequate to insure the required quality or the rate of progress of the
work, he or she may order the Contractor to increase or improve his or her facilities or methods and the
Contractor shall comply promptly with such orders; but, neither compliance with such orders nor failure of the
Engineer to issue such orders shall relieve the Contractor from his or her obligation to secure the degree of
safety, the quality of the work and the rate of progress required of the Contractor. The Contractor alone shall be
responsible for the safety, adequacy and efficiency of his or her plant, equipment and methods.
9-02. Time of Completion. The Contractor shall promptly begin the work under this contract and shall
complete and make ready for full use all portions of the project made the subject of this contract within the time
set forth in the agreement bound herewith.
9-03. Avoidable Delays. Avoidable delays in the prosecution or completion of the work shall include all delays
which might have been avoided by the exercise of care, prudence, foresight, and diligence on the part of the
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Contractor. The City will consider as avoidable delays within the meaning of this contract (1) delays in the
prosecution of parts of the work, which may in themselves be unavoidable, but do not necessarily prevent or
delay the prosecution of other parts of the work nor the completion of the whole work within the time herein
specified, (2) reasonable loss of time resulting from the necessity of submitting plans to the Engineer for
approval and from the making of surveys, measurements, inspections, and testing and (3) such interruptions as
may occur in the prosecution of the work on account of the reasonable interference of other contractors
employed by the City which do not necessarily prevent the completion of the whole work within the time herein
specified.
9-04. Unavoidable Delays. Unavoidable delays in the prosecution or completion of the work under this
contract shall include all delays which may result, through cause beyond the control of the Contractor and which
he or she could not have provided against by the exercise of care, prudence, foresight, and diligence. Orders
issued by the City changing the amount of work to be done, the quantity of material to be furnished or the
manner in which the work is to be prosecuted and unforeseen delays in the completion of the work of other
contractors under contract with the City will be considered unavoidable delays, so far as they necessarily
interfere with the Contractor's completion of the whole of the work. Delays due to normally adverse weather
conditions will not be regarded as unavoidable delays. However, truly abnormal amounts of rainfall,
temperatures, or other weather conditions for the location of the work and time of year may be considered as
unavoidable delays if those conditions necessarily cause a delay in the completion of the work.
9-05. Notice of Delays. Whenever the Contractor foresees any delay in the prosecution of the work and, in
any event, immediately upon the occurrence of any delay which the contractor regards as an unavoidable delay,
he or she shall notify the Engineer in writing of the probability of the occurrence of such delay and its cause, in
order that the Engineer may take immediate steps to prevent, if possible, the occurrence or continuance of the
delay, or, if this cannot be done, may determine whether the delay is to be considered avoidable or unavoidable,
how long it continues and to what extent the prosecution and completion of the work are to be delayed thereby.
9-06. Extension of Time. Should any delays occur which the Engineer may consider unavoidable, as herein
defined, the Contractor shall, pursuant to his or her application, be allowed an extension of time proportional to
said delay or delays, beyond the time herein set forth, in which to complete this contract; and liquidated
damages for delay shall not be charged against the Contractor by the City during an extension of time granted
because of unavoidable delay or delays.
Any claim by Contractor for a time extension based on unavoidable delays shall be based on written notice
delivered to the Engineer within 15 days of the occurrence of the event giving rise to the claim. Failure to file
said written notice within the time specified shall constitute a waiver of said claim. Notice of the full extent of the
claim and all supporting data must be delivered to the Engineer within 45 days of the occurrence unless the
Engineer specifies in writing a longer period. All claims for a time extension must be approved by the Engineer
and incorporated into a written change order.
9-07. Unfavorable Weather and Other Conditions. During unfavorable weather and other conditions, the
Contractor shall pursue only such portions of the work as shall not be damaged thereby. No portions of the work
whose satisfactory quality or efficiency will be affected by any unfavorable conditions shall be constructed while
these conditions remain, unless, by special means or precautions approved by the Engineer, the Contractor
shall be able to overcome them.
The Contractor shall be granted a time extension of one day for each unfavorable weather day which prevents
him or her from placing concrete forms or placing and finishing concrete or asphalt concrete. Such unfavorable
weather day is defined as a rain day where precipitation prevents the contractor from performing the work more
than four (4) continuous hours within the authorized work period or a temperature day where the ambient
temperature is below that specified for the placement of materials associated with the controlling work item for
more than four (4) continuous work hours of the authorized work period.
9-08. Saturday, Sunday, Holiday and Night Work. No work shall be done between the hours of 6 p.m. and 7
a.m., nor on Saturdays, Sundays or legal holidays except such work as is necessary for the proper care and
protection of work already performed, or except in cases of absolute necessity and in any case only with the
permission of the Engineer.
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GOBBI CKT 202 SWITCHING AND RELIABILITY ENHANCEMENT PROJECT 20 Spec. No. 24-04
It is understood, however, that night work may be established as a regular procedure by the Contractor if he or
she first obtains the written permission of the Engineer and that such permission may be revoked at any time by
the Engineer if the Contractor fails to maintain at night adequate force and equipment for reasonable
prosecution and to justify inspection of the work.
9-09. Hours of Labor. Eight (8) hours of labor shall constitute a legal day's work and the Contractor or any
subcontractor shall not require or permit more than eight hours of labor in a day from any person employed by
him or her in the performance of the work under this contract, unless paying compensation for all hours worked
in excess of eight (8) hours per day at not less than 1½ times the basic rate of pay. The Contractor shall forfeit to
the City, as a penalty, the sum of twenty-five dollars ($25.00) for each workman employed in the execution of the
contract by him or her or by any subcontractor, for each calendar day during which such laborer, workman, or
mechanic is required or permitted to labor more than eight hours in violation of the provisions of Section 1810 to
1816, inclusive, (Article 3, Chapter 1, Part 7, Division 2) of the Labor Code of the State of California and any acts
amendatory thereof.
SECTION 10. PAYMENT
10-01. Certification by Engineer. All payments under this contract shall be made upon the presentation of
certificates in writing from the Engineer and shall show that the work covered by the payments has been done
and the payments thereof are due in accordance with this contract.
10-02. Progress Estimates and Payment. The Engineer shall, within the first seven (7) days of each month,
make an estimate of the value of the work performed in accordance with this contract during the previous
calendar month.
The first estimate shall be of the value of the work satisfactorily completed in place and meeting the
requirements of the contract. And every subsequent estimate, except the final estimate, shall be of the value of
the work satisfactorily completed in place since the last preceding estimate was made; provided, however, that
should the Contractor fail to adhere to the program of completion fixed in this contract, the Engineer shall deduct
from the next and all subsequent estimates the full calculated accruing amount of the liquidated damages to the
date of said estimate, until such time as the compliance with the program has been restored.
The estimate shall be signed by the Engineer and, after approval, the City shall pay or cause to be paid to the
Contractor in the manner provided by law, an amount equal to 95 percent of the estimated value of the work
satisfactorily performed and complete in place.
10-03. Substitution of Securities.
1. At such times that Pubic Contract Code Section 22300 is in effect Contractor may propose the substitution of
securities of at least equal market value for any moneys to be withheld to ensure performance under the
Contract. Market value shall be determined as of the day prior to the date such substitution is to take place.
Such substitution shall be made at the request and expense of the Contractor. The securities shall be one or
more of the following types:
(a) Bonds or interest-bearing notes or obligations of the United States, or those for which the faith and
credit of the United States are pledged for the payment of principal and interest.
(b) Bonds or interest-bearing notes on obligations that are guaranteed as to principal and interest by a
federal agency of the United States.
(c) Bonds of the State of California, or those for which the faith and credit of the State of California are
pledged for the payment of principal and interest.
(d) Bonds or warrants, including, but not limited to, revenue warrants, of any county, city, metropolitan
water district, California water district, California water storage district, irrigation district in the State of
California, municipal utility district, or school district of the State of California, which are rated by
Moody's or Standard and Poor as A or better.
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(e) Bonds, consolidated bonds, collateral trust debentures, consolidated debentures, or other
obligations issued by federal land banks or federal intermediate credit banks established under the
Federal Farm Loan Act, as amended; debentures and consolidated debentures issued by the Central
Bank for Cooperatives and banks for cooperatives established under the Farm Credit Act of 1933, as
amended; bonds, or debentures of the Federal Home Loan Bank Board established under the Federal
Home Loan Bank Act; and stock, bonds, debentures and other obligations of the Federal National
Mortgage Association established under the National Housing Act as amended and bonds of any
Federal Home Loan Mortgage Corporation.
(f) Commercial paper of "prime" quality as defined by a nationally recognized organization which rates
such securities. Eligible paper is further limited to issuing corporations: (1) organized and operating
within the United States; (2) having total assets in excess of five hundred million dollars ($500,000,000);
and (3) approved by the Pooled Money Investment Board of the State of California. Purchases of
eligible commercial paper may not exceed 180 days' maturity, nor represent more than 10 percent of
the outstanding paper of an issuing corporation.
(g) Bills of exchange or time drafts on and accepted by a commercial bank, otherwise known as
bankers acceptances, which are eligible for purchase by the Federal Reserve System.
(h) Certificates of deposits issued by a nationally or state-chartered bank or savings and loan
association.
(i) The portion of bank loans and obligations guaranteed by the United States Small Business
Administration or the United States Farmers Home Administration.
(j) Student loan notes insured under the Guaranteed Student Loan Program established pursuant to
the Higher Education Act of 1965, as amended (20 U.S.C. 1001, et seq.) and eligible for resale to the
Student Loan Marketing Association established pursuant to Section 133 of the Education Amendments
of 1972, as amended (20 U.S.C. 1087-2).
(k) Obligations issued, assumed or guaranteed by International Bank for Reconstruction and
Development, the Inter-American Development Bank, the Asian Development Bank, or the Government
Development Bank of Puerto Rico.
(l) Bonds, debentures and notes issued by corporations organized and operating within the United
States. Such securities eligible for substitution shall be within the top three ratings of a nationally
recognized rating service.
2. The securities shall be deposited with City or with any commercial bank as escrow agent, who shall arrange
for transfer of such securities to the Contractor upon satisfactory completion of the contract. Any interest
accrued or paid on such securities shall belong to the Contractor and shall be paid upon satisfactory completion
of the contract.
The market value of the securities deposited shall at all times be maintained in an amount at least equal, in the
sole judgment of City, to the moneys to be withheld pursuant to the Contract Documents to ensure performance
of the Contract. In order to comply with this condition, Contractor shall deposit additional securities as necessary
upon request by City or the escrow agent.
3. Upon acceptance of any Proposal that includes substituting securities for amounts withheld to ensure
performance, a separate escrow agreement satisfactory in form and substance to City shall be prepared and
executed by City, the Contractor and the escrow agent, which may be City. The escrow agreement shall specify,
among other matters, value of securities to be deposited; procedures for valuing the securities and for adding or
withdrawing securities to maintain the market value of the deposited securities at least equal to the amount of
moneys which would otherwise be withheld; the terms and conditions of conversion to cash in case of the
default by the Contractor; and terms, conditions and procedure for termination of the escrow. City shall have no
obligation to enter any such Agreement that does not provide the City with the unilateral right to convert
securities to cash and to gain immediate possession of the cash.
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10-04. Acceptance. The work must be accepted by vote of the City Council of the City of Ukiah when the
whole shall have been completed satisfactorily. The Contractor shall notify the Engineer, in writing, of the
completion of the work, whereupon the Engineer shall promptly, by personal inspection, satisfy himself as to the
actual completion of the work in accordance with the terms of the contract and shall thereupon recommend
acceptance by the City Council.
10-05. Final Estimate and Payment. The Engineer shall, as soon as practicable after the final acceptance of
the work done under this contract, make a final estimate of the amount of work done thereunder and the value
thereof.
Such final estimate shall be signed by the Engineer, and after approval, the City shall pay or cause to be paid to
the Contractor, in the manner provided by law, the entire sum so found to be due hereunder, after deducting
therefrom all previous payments and such other lawful amounts as the terms of this contract prescribe.
In no case will final payment be made in less than thirty-five (35) days after the filing of the notice of completion
with the County Recorder.
10-06. Delay Payments. Should any payment due the Contractor or any estimate be delayed, through fault of
the City beyond the time stipulated, such delay shall not constitute a breach of contract or be the basis for a
claim for damages, but the City shall pay the Contractor interest on the amount of the payment at the rate of 6
percent per annum for the period of such delay. The terms for which interest will be paid shall be reckoned, in
the case of any monthly or progress payment, from the twentieth day of the month next succeeding the month in
which the work was performed to the date of payment of the estimate; and in the case of the final estimate, from
the forty-fifth day after acceptance to the date of payment of the final estimate.
The date of payment of any estimate shall be considered the day on which the payment is offered or mailed as
evidenced by the records of the Treasurer of the City. If interest shall become due on any delayed payment, the
amount thereof, as determined by the City, shall be added to a succeeding payment. If the interest shall become
due on the final payment, it shall be paid on a supplementary voucher to interest or any sum or sums which, by
the terms of this contract, the City is authorized to reserve or retain.
10-07. Extra Work and Work Omitted. Whenever corrections, alterations, or modifications of the work under
this contract ordered by the Engineer and approved by the City increase the amount of work to be done, such
added work shall be known as "extra work"; and when such corrections, alterations, or modifications decrease
the amount of work to be done, such subtracted work shall be known as "work omitted".
When the Contractor considers that any changes ordered involve extra work, he or she shall immediately notify
the Engineer in writing and subsequently keep him or her informed as to when and where extra work is to be
performed and shall make claim for compensation therefor each month not later than the first day of the month
following that in which the work claimed to be extra work was performed and he or she shall submit a daily
complete statement of materials and labor used and expenses incurred on account of extra work performed,
showing allocation of all materials, labor and expenses.
All such claims shall state the date of the Engineer's written order and the date of approval by the City
authorizing the work on account of which claim is made. Unless such notification is made in writing within the
time specified and unless complete statements of materials used and expenses incurred on account of such
extra work are furnished as above required, the Contractor shall not be entitled to payment on account of extra
work and Contractor shall be deemed to have waived the right to make any future claims for compensation for
such extra work.
When changes decrease the amount of work to be done, they shall not constitute a claim for damages on
account of anticipated profits on the work that may be omitted.
10-08. Compensation for Extra Work or Work Omitted. Whenever corrections, additions, or modifications in
the work under this contract change the amount of work to be done or the amount of compensation due the
Contractor, excepting increases or decreases in contract items having unit contract prices for each measurable
quantity installed in place, and such changes have been ordered in writing by the Engineer and approved by the
City prior to the Contractor performing the extra work, then a price may be agreed upon. Failing such an
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GOBBI CKT 202 SWITCHING AND RELIABILITY ENHANCEMENT PROJECT 23 Spec. No. 24-04
agreement in price, the Contractor shall be compensated for performing extra work pursuant to the provisions of
Section 4-1.03 D,"Extra Work", and Section 9-1.03,"Force Account Payment" of the Standard Specifications.
This method of determining the price of work shall not apply to the performance of any work which is required or
reasonably implied to be performed or furnished under this contract.
10-09. Compensation to the City for Extension of Time. In case the work called for under this contract is not
completed within the time limit stipulated herein, the City shall have the right as provided hereinabove, to extend
the time of completion thereof. If the time limit be so extended, the City shall have the right to charge to the
Contractor and to deduct from the final payment for the work the actual cost to the City of engineering,
inspection, superintendence and other overhead expenses which are directly chargeable to the contract and
which accrue during the period of such extension, except that the cost of final unavoidable delays shall not be
included in such charges.
10-10. Liquidated Damages for Delay. It is agreed by the parties to the contract that time is of the essence
and that, in case all the work is not completed before or upon the expiration of the time limit as set forth,
damage, other than those cost items identified in section 10-09, will be sustained by the City and that it is and
will be impracticable to determine the actual amount of damage by reason of such delay; and it is therefore
agreed that the Contractor will pay to the City the sum of five hundred dollars ($500.00) per day for each and
every calendar day's delay beyond the time prescribed.
In compliance with the provisions of California Public Contract Code § 7102, the Contractor will be compensated
for damages incurred due to delays in completing the work due solely to the fault of the City, where such delay is
unreasonable under the circumstances and not contemplated by the parties. The Contractor and City agree that
determining actual damages is impracticable and extremely difficult. As such, the Contractor shall be entitled to
the appropriate time extension and to payment of liquidated damages in the sum of $250 per day of delay in
excess of the time specified for the completion of the work. Such amount shall constitute the only payment
allowed and shall necessarily include all overhead (direct or indirect), all profit, all administrative costs, all bond
costs, all labor, materials, equipment and rental costs, and any other costs, expenses and fees incurred or
sustained as a result of such delay. The Contractor expressly agrees to be limited solely to the liquidated
damages for all such delays as defined in this subsection.
SECTION 11. MISCELLANEOUS
11-01. Notice. Whenever any provision of the contract documents requires the giving of written notice, it shall
be deemed to have been validly given if delivered in person to the individual or to a member of the firm or to an
officer of the corporation for whom it is intended, or if delivered at or sent by registered or certified mail, postage
prepaid, to the last business address known to the giver of the notice. If mailed, the notice shall be deemed
received on the date of delivery stated in the return receipt.
11-02. Computation of Time. When any period is referred to in the Contract Documents by days, it shall be
computed to exclude the first and include the last day of such period. If the last day of any such period falls on a
Saturday or Sunday or on a day made a legal holiday by the law of the applicable jurisdiction, such day shall be
omitted from the computation.
11-03. Claims Procedure. Contractor shall timely comply with all notices and requests for changes to the
contract time or contract price, as a prerequisite to filing any claim governed by this Article. The failure to timely
submit a notice of delay or notice of change, or to timely request a change to the contract time or contract price,
or to timely provide any other notice or request required herein shall constitute a waiver of the right to further
pursue the claim under the contract or at law.
A. Intent. Effective January 1, 1991, Section 20104 et seq., of the California Public Contract Code
prescribes a process utilizing informal conferences, non-binding judicial supervised mediation, and
judicial arbitration to resolve disputes on construction claims of $375,000 or less. Effective January 1,
2017, Section 9204 of the Public Contract Code prescribes a process for negotiation and mediation to
resolve disputes on construction claims. The intent of this Article is to implement Sections 20104 et seq.
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GOBBI CKT 202 SWITCHING AND RELIABILITY ENHANCEMENT PROJECT 24 Spec. No. 24-04
and Section 9204 of the California Public Contract Code. This Article shall be construed to be consistent
with said statutes.
B. Claims. For purposes of this Article, “Claim” means a separate demand by the Contractor, for (A) a
time extension, (B) payment of money or damages arising from work done by or on behalf of the
Contractor pursuant to the Contract, or (C) an amount the payment of which is disputed by the District.
Claims governed by this Article may not be filed unless and until the Contractor completes all
procedures for giving notice of delay or change and for the requesting of a time extension or change
order. Claims governed by this Article must be filed no later than the date of final payment. The claim
shall be submitted in writing to the District and shall include on its first page the following in 16 point
capital font: “THIS IS A CLAIM.” Furthermore, the claim shall include the documents necessary to
substantiate the claim. Nothing herein is intended to extend the time limit or supersede notice
requirements otherwise provided by contract for the filing of claims, including all requirements pertaining
to compensation or payment for extra work, disputed work, and/or changed conditions. Failure to follow
such contractual requirements shall bar any claims or subsequent lawsuits for compensation or
payment thereon.
C. Supporting Documentation. The Contractor shall submit all claims in the following format:
Summary of claim merit and price, reference Contract Document provisions pursuant to which the claim
is made.
List of documents relating to claim:
Specifications
Drawings
Clarifications (Requests for Information)
Schedules
Other
Chronology of events and correspondence
Analysis of claim merit
Analysis of claim cost
Time impact analysis in CPM format
If Contractor’s claim is based in whole or in part on an allegation of errors or omissions in the Drawings
or Specifications for the project, Contractor shall provide a summary of the percentage of the claim
subject to design errors or omissions and shall obtain a certificate of merit in support of the claim of
design errors and omissions.
D. City’s Response. Upon receipt of a claim pursuant to this Article, City shall conduct a reasonable
review of the claim and, within a period not to exceed 45 days, shall provide the Contractor a written
statement identifying what portion of the claim is disputed and what portion is undisputed. Any payment
due on an undisputed portion of the claim will be processed and made within 60 days after the City
issues its written statement.
If the City needs approval from its governing body to provide the Contractor a written statement
identifying the disputed portion and the undisputed portion of the claim, and the City’s governing body
does not meet within the 45 days or within the mutually agreed to extension of time following receipt of a
claim sent by registered mail or certified mail, return receipt requested, the City shall have up to three
days following the next duly publicly noticed meeting of the City’s governing body after the 45-day
period, or extension, expires to provide the Contractor a written statement identifying the disputed
portion and the undisputed portion.
Within 30 days of receipt of a claim, the City may request in writing additional documentation supporting
the claim or relating to defenses or claims the District may have against the Contractor. If additional
information is thereafter required, it shall be requested and provided pursuant to this subdivision, upon
mutual agreement of City and the Contractor. The City’s written response to the claim, as further
documented, shall be submitted to the Contractor within 30 days (if the claim is less than $15,000,
within 15 days) after receipt of the further documentation, or within a period of time no greater than that
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GOBBI CKT 202 SWITCHING AND RELIABILITY ENHANCEMENT PROJECT 25 Spec. No. 24-04
taken by the Contractor in producing the additional information or requested documentation, whichever
is greater.
E. Meet and Confer. If the Contractor disputes the City’s written response, or the City fails to respond
within the time prescribed, the Contractor may so notify the City, in writing, either within 15 days of
receipt of the City’s response or within 15 days of the City’s failure to respond within the time
prescribed, respectively, and demand in writing an informal conference to meet and confer for
settlement of the issues in dispute. Upon receipt of a demand, the City shall schedule a meet and confer
conference within 30 days for settlement of the dispute.
F. Mediation. Within 10 business days following the conclusion of the meet and confer conference, if the
claim or any portion of the claim remains in dispute, the City shall provide the Contractor a written
statement identifying the portion of the claim that remains in dispute and the portion that is undisputed.
Any payment due on an undisputed portion of the claim shall be processed and made within 60 days
after the City issues its written statement. Any disputed portion of the claim, as identified by the
Contractor in writing, shall be submitted to nonbinding mediation, with the City and the Contractor
sharing the associated costs equally. The City and Contractor shall mutually agree to a mediator within
10 business days after the disputed portion of the claim has been identified in writing, unless the parties
agree to select a mediator at a later time.
If the parties cannot agree upon a mediator, each party shall select a mediator and those mediators
shall select a qualified neutral third party to mediate with regard to the disputed portion of the claim.
Each party shall bear the fees and costs charged by its respective mediator in connection with the
selection of the neutral mediator.
For purposes of this section, mediation includes any nonbinding process, including, but not limited to,
neutral evaluation or a dispute review board, in which an independent third party or board assists the
parties in dispute resolution through negotiation or by issuance of an evaluation. Any mediation utilized
shall conform to the timeframes in this section.
Unless otherwise agreed to by the City and the Contractor in writing, the mediation conducted pursuant
to this section shall excuse any further obligation under Public Contract Code Section 20104.4 to
mediate after litigation has been commenced.
The mediation shall be held no earlier than the date the Contractor completes the work or the date that
the Contractor last performs work, whichever is earlier. All unresolved claims shall be considered jointly
in a single mediation, unless a new unrelated claim arises after mediation is completed.
G. Procedures After Mediation. If following the mediation, the claim or any portion remains in dispute,
the Contractor must file a claim pursuant to Chapter 1 (commencing with Section 900) and Chapter 2
(commencing with Section 910) of Part 3 of Division 3.6 of Title 1 of the Government Code prior to
initiating litigation. For purposes of those provisions, the running of the period of time within which a
claim must be filed shall be tolled from the time the Contractor submits his or her written claim pursuant
to subdivision (a) until the time the claim is denied, including any period of time utilized by the meet and
confer conference.
H. Civil Actions. The following procedures are established for all civil actions filed to resolve claims of
$375,000 or less:
Within 60 days, but no earlier than 30 days, following the filing or responsive pleadings, the court shall
submit the matter to non-binding mediation unless waived by mutual stipulation of both parties or unless
mediation was held prior to commencement of the action in accordance with Public Contract Code
section 9204 and the terms of this Contract. The mediation process shall provide for the selection
within 15 days by both parties of a disinterested third person as mediator, shall be commenced within
30 days of the submittal, and shall be concluded within 15 days from the commencement of the
mediation unless a time requirement is extended upon a good cause showing to the court.
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GOBBI CKT 202 SWITCHING AND RELIABILITY ENHANCEMENT PROJECT 26 Spec. No. 24-04
If the matter remains in dispute, the case shall be submitted to judicial arbitration pursuant to Chapter
2.5 (commencing with Section 1141.10) of Title 3 of Part 3 of the Code of Civil Procedure,
notwithstanding Section 1114.11 of that code. The Civil Discovery Act of 1986 (Article 3 (commencing
with Section 2016) of Chapter 3 of Title 3 of Part 4 of the Code of Civil Procedure) shall apply to any
proceeding brought under this subdivision consistent with the rules pertaining to judicial arbitration. In
addition to Chapter 2.5 (commencing with Section 1141.10) of Title 3 of Part 3 of the Code of Civil
Procedure, (A) arbitrators shall, when possible, be experienced in construction law, and (B) any party
appealing an arbitration award who does not obtain a more favorable judgment shall, in addition to
payment of costs and fees under that chapter, also pay the attorney’s fees on appeal of the other party.
I. Government Code Claims. In addition to any and all contract requirements pertaining to notices of
and requests for compensation or payment for extra work, disputed work, construction claims and/or
changed conditions, the Contractor must comply with the claim procedures set forth in Government
Code Sections 900, et seq. prior to filing any lawsuit against the City. Such Government Code claims
and any subsequent lawsuit based upon the Government Code claims shall be limited to those matters
that remain unresolved after all procedures pertaining to extra work, disputed work, construction claims,
and/or changed conditions have been followed by Contractor. If no such Government Code claim is
submitted, or if the prerequisite contractual requirements are not satisfied, no action against the City
may be filed. A Government Code claim must be filed no earlier than the date the work is
completed or the date the Contractor last performs work on the project, whichever occurs first.
A Government Code claim shall be inclusive of all unresolved claims unless a new unrelated
claim arises after the Government Code claim is submitted.
J. Non-Waiver. The City’s failure to respond to a claim from the Contractor within the time periods
described in this Article or to otherwise meet the time requirements of this Article shall result in the claim
being deemed rejected in its entirety.
11-04. Litigation and Forum Selection. Contractor and City stipulate and agree that any litigation relating to
the enforcement or interpretation of this contract, arising out of Contractor's performance or relating in any way
to the work shall be brought in Mendocino County and that venue will lie in Mendocino County.
Except as otherwise expressly provided by law, the parties waive any objections they might otherwise have to
the propriety of jurisdiction or venue in the state courts in Mendocino County and agree that California law shall
govern any such litigation.
The duties and obligations imposed by these General Conditions and the rights and remedies available
hereunder to the parties hereto and, in particular but without limitation, the warranties, guaranties and
obligations imposed upon the Contractor and all of the rights and remedies available to the City thereunder, shall
be in addition to and shall not be construed in any way as a limitation of, any rights and remedies available to
any or all of them which are otherwise imposed or available by law or contract, by special warranty or guaranty,
or by other provisions of the contract documents and the provisions of this paragraph shall be as effective as if
repeated specifically in the contract documents in connection with each particular duty, obligation, right and
remedy to which they apply. All warranties and guaranties made in the contract document shall survive final
payment and termination or completion of this contract. The City disclaims an express or implied warranty that
the plans and specifications identify all site conditions that could affect the time or cost to complete the Work.
11-05. Waiver. The Contractor shall strictly comply with all notices and other contract requirements. Waiver by
the City of any failure of the Contractor to comply with any term of the contract, including the notice provisions,
shall not be deemed a waiver of a subsequent breach.
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GOBBI CKT 202 SWITCHING AND RELIABILITY ENHANCEMENT PROJECT 27 Spec. No. 24-04
TECHNICAL SPECIFICATIONS
SECTION 12. GENERAL INFORMATION
12-01. Scope of Work and Location. All the work to be performed will be within City of Ukiah located at:
• 225 S Orchard Avenue
• Southwest corner of Gobbi/Orchard
• 700 Block of East Gobbi St
The scope of work consists of trenching, backfilling, compacting and installing underground conduits, pedestal
and padmount switch box.
The vicinity of the work shall be protected from injury by Contractor during construction and until completion of
the work. Contractor shall be liable for all damages to such facilities.
Contractor to furnish all labor, methods, materials, tools, permits, licensing, certification, and equipment
necessary to complete the work. All work is to be conducted in accordance with accepted industry practices.
The City Electric Department will not perform any work for the Contractor except in an emergency or as
determined necessary by the Project Manager to adequately protect the City’s electrical or other facilities.
Incidental items of construction necessary to complete the whole work in a satisfactory and acceptable manner
as shown on the Project Plans and as provided for in the Special provisions and not specifically referred to in
this section will be understood to be furnished by the Contractor. All areas or fixtures disturbed by the
Contractor’s activities shall be restored to their original condition.
Unless otherwise specified herein, all construction activity, except for emergency situations, will be
confined to Monday through Friday between the hours of 7:30 a.m. and 6:00 p.m., to minimize nuisances
to local residents. Mufflers and/or baffles will be required on all construction equipment to control and
minimize noise. The Contractor must comply with all applicable noise regulations in the City’s Zoning
Ordinance.
Saturday, Sunday, holidays, and overtime shall not be regarded as working days. Work shall not be
allowed on non-working days without the written approval of the PM. A request for PM approval from the
Contractor must be in writing. The Contractor shall pay the City of Ukiah for all overtime labor charges
incurred by the City to supervise overtime work by the Contractor’s employees at the rate of $80 per hour
per inspector and/or resident engineer. All overtime labor charges shall be deducted from the final
payment along with any liquidated damages.
The Contractor should familiarize themselves with the local conditions of the project sites. Failure to do so will in
no way relieve them of the responsibility for performing any of the work or operations required as a part of this
contract. Further information regarding the work or these specifications can be obtained from Myles Fisette at
(707) 463-6225.
12-02. Arrangement of Technical Specifications. The Technical Specifications are arranged in sections
covering the various phases of work as follows:
Section No. Title
12 General Information
13 Project Details/Scope of Work
14 Exclusions from General Conditions
15 Amendments to General Conditions
12-03. Arrangement of Plans. Plans delineating the scope of work are provided and indexed per Appendix “A”
List of Drawings.
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GOBBI CKT 202 SWITCHING AND RELIABILITY ENHANCEMENT PROJECT 28 Spec. No. 24-04
12-04. Temporary Facilities. All temporary facilities are the responsibility of the Contractor. The removal of
said facilities shall be the responsibility of the Contractor. The Contractor shall be responsible for any and all
damages to existing facilities which are a result of the works.
12-05. Stream Pollution. The Contractor shall exercise every reasonable precaution to prevent muddying
or silting of live streams, and the Contractor’s attention is called to the fact that the terms of this contract do
not relieve him of responsibility for compliance with Section 5650 and 12015 of the Fish and Game code or
other applicable statutes relating to pollution prevention or abatement.
12-06. License. The Contractor for the work herein shall have proper equipment and possess the
necessary skills to complete the work herein. A City Business License is required to contract the work, and
Contractor is responsible for obtaining all necessary licenses or permits.
12-07. Location of Work. The locations of work are listed as:
• 225 S Orchard Avenue
• Southwest corner of Gobbi/Orchard
• 700 Block of East Gobbi St
12-08. Permits. The Contractor shall provide, procure, and pay for all permits required to complete this work.
12-09. Public Convenience and Safety. The Contractor shall conduct operations so as to cause the least
possible obstruction and inconvenience to the public traffic. The Contractor shall, at his or her expense, furnish
such flag persons and furnish, erect, construct and maintain such fences, barriers, lights, signs, detours,
pedestrian walkways, driveway ramps and bridging as may be necessary to give adequate warning to the public
that work is in progress and that dangerous conditions exist, to provide access to abutting properties and to
permit the flow of pedestrian and vehicular traffic to safely and expeditiously pass until all work is completed.
12-10. Maintaining Traffic. Attention is directed to Section 7-1.08 “Public Convenience. “7-1.09, “Public
Safety. “7-1.092. “Lane Closure.” and 7-1.095. “Flagging Costs.” of the California Standard Specifications.
Streets shall be open to through vehicular traffic during non-working hours. All public traffic shall be permitted to
pass through the work with as little inconvenience and delay as possible.
Full costs for “Maintaining Traffic”, including “flagging Costs”, shall be considered as included in the various
items of work and no additional compensation will be made.
12-11. Warranties. Unless otherwise indicated, the Contractor shall warrant all materials provided and work
performed under this contract for a period of one year from the date of final acceptance. He shall replace
promptly and at his own expense any materials and/or workmanship which fail during this warranty period.
12-12. Utilities. No water, sewer or electrical services will be provided by the City. It is the contractor’s sole
responsibility to arrange such services as necessary.
12-13. Preconstruction Conference. A preconstruction conference will be held before any work will be allowed
to commence. This meeting will cover inspection, schedule for work, and among other items, the
responsibilities, and procedures of each of the interested parties to assure that the project will be completed in
accordance with the contract documents.
12-14. Safety Requirements. The Contractor shall comply with all pertinent provisions of the Department of
Labor "Safety and Health Regulations for Construction (29 FCS Part 1518, 36 CFR 7340)", with additions or
modifications thereto, in effect during this project.
12-15. Notification of Underground Service Alert (USA). The Contractor shall notify Underground
Service Alert (USA) two (2) working days prior to any excavation.
USA dial (toll free) 1-800-227-2600
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GOBBI CKT 202 SWITCHING AND RELIABILITY ENHANCEMENT PROJECT 29 Spec. No. 24-04
SECTION 13 - PROJECT DETAILS/SCOPE OF WORK
13-01. General. Contractor shall be responsible for furnishing all labor, materials, equipment, tools and
incidentals necessary for completing the projects at three different locations as shown on the plans and
specifications. Locations of the work will be within City of Ukiah, as more specifically defined in the
construction drawings attached with the specification 24-04.
• 225 S Orchard Avenue - Work will consist of trenching, backfilling, and compacting, installing 1-4” PVC
Schedule 40 conduit, installing one (1) pedestal box pad (provided by City), blacktopping and removing
and replacement of sidewalk according to City of Ukiah Electric Department drawing and in conjunction
with all specification on the forementioned drawing.
• Southwest corner of Gobbi/Orchard - Work will consist of trenching, backfilling and compacting,
installing 4” and 6” PVC Schedule 40 conduits, installing one (1) primary switch box pad (provided by
City) and replacement of sidewalk according to City of Ukiah Electric Department drawings and in
conjunction with all specification on the forementioned drawing.
• 700 Block of East Gobbi St - Work will consist of trenching, backfilling, compacting, and installing
conduits, blacktopping, sidewalk removal and replacement, and other incidental and related work, as
shown on the plans and specifications.
CUSTOMER SERVICE OUTAGE TIME SHALL BE CUT TO A MINIMUN AND SHALL NOT EXCEED ONE
WORKDAY.
13-01 (a). Insurance Requirements. In addition to the project insurance requirements stated in Section 5,
13-02. Materials. Materials shall be new and of merchantable grade, free from defect. Contractor shall be
responsible for providing any and all materials necessary for the completion of the project, which include, but are
not limited to, all conduits, conduit sweeps and conduit fittings. Conduit sizes shall be as specified on the plans.
Conduit shall be free of dirt, rocks or other obstructions which could prevent, hinder, or harm the installation of
cable. Over-Rodding of the conduit shall be completed as indicated on the drawings in Appendix A. Mule Tape
must be installed in each conduit. The open end of all conduits must be protected in such a manner that it
prohibits dirt and debris from entering. The ends of all stub conduit shall be securely capped. No substitutions
shall be permitted from the original specifications unless bidder obtains prior written approval.
13-03. Quantities. The preliminary estimate of the quantities of work to be done and materials to be furnished
shown in the proposal are approximate only, being given as a basis for the comparison of bids. The City of
Ukiah does not expressly or by implication agree that the actual amount of work will correspond therewith but
reserves the right to increase or decrease the amount of any class or portion of work or to omit portions of the
work that may be deemed necessary or expedient by the City.
Upon completion of successful bid, the Contractor shall furnish to the Engineer a cost break-down for each
contract lump sum item.
The contractor shall determine the quantities of the items required to complete all work shown on the plans.
Such quantities and their values (including labor, equipment, and materials) shall be included in the cost
break-down submitted to the Engineer for approval. The sum of the quantity units’ times the unit price shall
equal the contract quantities and values used in the cost break-down submitted for approval. Unbalancing
of the unit prices will not be allowed.
Overhead, profit, bond premium, temporary construction facilities, and other such items shall be included in
each individual unit listed in the cost break-down, however, costs for traffic control system shall not be
included.
No adjustment of the compensation will be made in the contract lump sum prices paid for various work items
due to any differences between quantities shown in the cost break-down furnished by the Contractor and
the quantities required to complete the work as shown on the plans and as specified in these Special
Provisions.
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GOBBI CKT 202 SWITCHING AND RELIABILITY ENHANCEMENT PROJECT 30 Spec. No. 24-04
The cost break-down shall be submitted to the Engineer within 10 working days after the contract has been
approved. The cost break-down shall be approved by the Engineer, in writing, before any partial payments
for the items of work will be made. The approved cost break-down will be used to determine partial
payments during the progress of the work and as the basis of calculating the adjustment of compensation
for the items(s) of work due to the changes ordered by the Engineer. When an ordered change increases or
decreases the quantities of an approved cost break-down, the adjustment in the compensation will be
determined in the same manner specified for increases and decreases in the quantity of a contract item of
work in accordance with increases and decreases in the quantity of a contract item of work in accordance
with the Contractor bid price.
Additions or deletions in the quantity of work as set forth in these specifications and accompanying drawings
for lump sum items may be ordered by the Engineer after the contract price has been adjusted accordingly
to the satisfaction of both the Contractor and the City of Ukiah, and they have been accepted in writing by
the Engineer.
13-04. Payment. Payment will be at the unit price bid and will be compensation in full for all labor,
materials, equipment, tools, including all incidentals.
13-05. Trenching and Conduit. Trench depth and location may have to be adjusted slightly in the field to avoid
existing facilities. Sewer and water laterals will be encountered. They will have to be worked around and any
damage caused by construction activities are the responsibility of the Contractor. The Contractor shall pothole
all underground utility locations to determine exact depth prior to trenching. Any damages to City or other
utilities caused by trenching or other project operations shall be the Contractor’s responsibility to repair to pre-
damaged condition.
All conduits shall be mandrelled according to the conduit size.
13-06. Bonding and Grounding If a box is replaced with a ground bed, it must remain intact or be completely
replaced should damage occur. This is the responsibility of the Contractor.
Known Ground beds are located at:
SB-N25 (located on drawing 6 of 10), Corner of Gobbi St. and Waugh Lane.
13-07. Maintaining Traffic. The Contractor shall notify local authorities of the Contractor’s intent to begin work
at least 5 days before work is begun. The Contractor shall cooperate with local authorities relative to handling
traffic through the area and shall make all arrangements relative to keeping the working area clear of parked
vehicles.
Lane closures shall conform to the provisions in the section of these special provisions entitled “Traffic Control”.
See Section 13-25 for traffic camera requirements.
Payment – Full compensation for conforming to the requirements of this section shall be considered as included
in the prices paid for the various contract items of work involved and no additional compensation will be allowed,
therefore.
13-08. Dust Control and Watering. Dust control and watering shall conform to the provisions in Sections 10
"Dust Control" and 17 "Watering" of the California Standard Specifications and these Special Provisions.
The Contractor at their expense shall provide their own water for dust control and project construction.
Necessary precautions to prevent dust nuisance shall be taken during all phases of construction, on non-
working days, and to final acceptance of the work.
Payment for dust control and watering shall be considered as included in the various items of work and no
additional compensation will be allowed, therefore.
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GOBBI CKT 202 SWITCHING AND RELIABILITY ENHANCEMENT PROJECT 31 Spec. No. 24-04
13-09. Traffic Control Traffic control shall conform to Section 12 "Construction Area Traffic Control Devices"
of the California Standard Specifications and these Special Provisions. Attention is particularly directed to the
"MANUAL OF TRAFFIC CONTROLS FOR CONSTRUCTION AND MAINTENANCE WORK ZONES" published
by Caltrans. Nothing in these Specifications is to be construed as to reduce the minimum standards set in said
manual.
Traffic shall be maintained at all times as provided in these Special Provisions except as otherwise approved by
the Engineer.
The Contractor will be required to keep all residents and businesses notified of the work schedule as it affects
their access.
The Contractor shall maintain contact with the Ukiah Electric Utility Department dispatch office regarding start
and completion of the following:
• Construction activity that may impede emergency vehicles, school buses, etc.
• Construction activity such as trenches or other excavation that prohibit access.
• Construction activity that removes a fire hydrant from service.
The Contractor shall provide the name and telephone number of a person directly responsible for the
construction activity to the Ukiah Police and Fire Departments and Life Medical Paramedic Ambulance Service
The City will furnish "No Parking" signs which shall be posted by the Contractor.
The Contractor shall be responsible for supplying, installing, and maintaining such fences, barriers, lights, signs
and flaggers as are necessary to give adequate warning to the public at all times that the road or street is under
construction and of any dangerous conditions to be encountered as a result thereof.
All traffic control equipment shall be removed when it is no longer required.
Upon request, the Contractor shall submit to the Engineer a sketch showing the proposed signing and
barricading to be used in the project.
All existing warning, regulatory, and information signs shall be maintained in a visible location during all phases
of the construction by the Contractor.
If it becomes necessary for the City of Ukiah to replace or place additional barricades to provide adequate safety
to the public, the Contractor will be charged $1 per barricade per day or portion thereof plus the cost of
placement and removal. The Contractor will also be charged for replacement of damaged City barricades. The
Contractor shall furnish and place barricades within 3 working days. No removal charge will be made if the
Contractor returns City barricades to the Municipal Service Center.
Full compensation for furnishing all labor, materials, tools, equipment and incidentals for doing all work involved
in furnishing and placing barricades, warning devices, and for flaggers as may be required by the Engineer shall
be considered as included in the price paid for the various items of work, and no additional compensation will be
allowed, therefore.
13-10. Protection of Existing Facilities Protection of existing facilities shall conform to all the applicable
provisions in Section 8-1.10 "Utility and Non-Highway Facilities".
All known obstructions to the work are indicated on the plans. However, the City cannot guarantee the accuracy
of this information. The Contractor will be held responsible for the maintenance and protection of or damage to
existing facilities, structures, obstructions, and all underground facilities shown on the Plans or brought to the
Contractor's attention during the work.
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GOBBI CKT 202 SWITCHING AND RELIABILITY ENHANCEMENT PROJECT 32 Spec. No. 24-04
The Contractor shall notify owner agencies for locations of utilities or facilities prior to excavation.
The owning utility shall be immediately notified of any damage which is caused by the operations of the
Contractor to any facility, utility, or structure. At the owning utility's discretion, repairs shall be made by the
Contractor at the owning utility's direction or by the utility, all to the satisfaction of the Engineer.
13-11. Removal Methods All portions of existing concrete to be removed shall be removed in a smooth, neat,
vertical plane. Where expansion, contraction or construction joints are not present, the concrete shall be saw
cut to a minimum depth of 1-1/2 inches. If an expansion, contraction, or construction joint is within 3 feet of the
concrete to be removed, the concrete shall be removed to that joint.
Prior to final paving, all portions of existing pavement to be removed shall be cut on a neat, straight line.
Pavement removed outside the removal line shall be cut parallel to and at right angles to the removal line. The
face of the cut shall be smooth and shall not overhang the removal area. Drop hammers are not allowed.
Jackhammers may be used if the cuts are overlapped and meet the above criteria. Where edges of remaining
pavement are raised by the removal method used, they shall be flattened with a mechanical tamper prior to
setting frames or replacing pavement.
Where an excavation leaves less than 2 feet of pavement adjacent to the gutter, the remaining pavement shall
be removed and replaced.
All removed material, unless otherwise specified, shall become the property of the Contractor, and shall be
disposed of outside of the right-of-way.
13-12. Vacuum Excavation All pothole works to expose existing utilities shall be done by vacuum
excavation methods. The preferred method of excavation shall be by high pressure air. Use of water fluid for
excavation shall only be by permission of the City Engineer. Maximum dimension of the pothole shall be 12
inches by 12 inches. All excavation material shall be removed and disposed of by the contractor. Backfill
material shall be Class 2 aggregate base compacted to 90% relative compaction. Prior to paving, the pothole
shall be cut to provide a clean vertical edge to pave against. The final dimension of the pothole prior to paving
shall be 12 inches by 12 inches maximum. The asphalt concrete shall be a ½ inch mix having a depth of 4
inches.
All pothole work shall comply with the Traffic Control provisions of these specifications.
Full compensation for furnishing all labor, materials, tools, equipment, and incidentals for doing the work
involved in performing the pothole operation shall be considered as included in the price paid for the various
items of work, and no additional compensation will be allowed, therefore.
13-13. Pipe and Structure Excavation, Backfill and Compaction Excavation and backfill for pipe,
manholes and miscellaneous structures shall conform to the provisions in Section 19.3 "Structure Excavation
and Backfill" of the California Standard Specifications, and these Special Provisions.
Pavement and concrete removal shall conform to Section 13-11 "Removal Methods" of these Special
Provisions.
All excavation shall be made to the lines and grades shown on the Plans. Trench edges shall be no closer than
1 foot to the toe of the gutter unless otherwise approved by the Engineer. Where mud, peat or any unstable or
objectionable material is encountered at or within 6 inches of the bottom of any excavation, such material shall
be removed to a depth of at least 12 inches below the established grade and the trench brought to grade by
placing a suitable material thoroughly compacted in place, all as approved by the Engineer.
Trench width, bedding and backfill for pipe shall conform to "Pipe Bedding and Backfill Requirements", as shown
on plans.
Ponding or jetting of backfill is not allowed unless specifically shown on the Plans.
Trench backfills shall attain a relative compaction of 90 percent around conduit duct bank and 95 percent within
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GOBBI CKT 202 SWITCHING AND RELIABILITY ENHANCEMENT PROJECT 33 Spec. No. 24-04
30” of finish grade. Backfill compaction within the structural section shall be as shown on the Plans. Structural
backfill around all structures and manholes shall attain a relative compaction of 92 percent. The Contractor shall
be responsible for scheduling compaction testing per City requirements (required every 50 lineal feet of trench).
The cost for compaction testing shall be included in the total bid cost.
Backfill in street areas shall be brought to subgrade and the existing surfacing shall be replaced with the
structural section shown on the Plans.
Trench backfills shall be accomplished as soon as possible after the pipe has been installed.
The Contractor shall conduct the construction operations so that trench backfill at all intersections is adequate to
allow 2-way traffic in both directions during all phases of construction unless otherwise specified.
Payment for pipe and structure excavation and backfill shall be considered as included in the price paid for the
various items of work requiring excavation and backfill and no additional compensation will be allowed,
therefore.
13-14. Excavation Safety Excavation Safety shall conform to the provisions in Sections 5-1.02A "Trench
Excavation Safety Plans" and 7-1.01E "Trench Safety" of the California Standard Specifications and these
Special Provisions.
In making excavations for the project, the Contractor shall be fully responsible for providing and installing
adequate sheeting, shoring, and bracing as may be necessary as a precaution against slides or cave-ins and to
fully protect all existing improvements of any kind from damage.
The Contractor shall obtain a permit from the Division of Industrial Safety and shall submit a copy of the
approved permit to the Engineer prior to the start of any excavation greater than 5 foot in depth. The cost of the
permit shall be included in the total bid cost. If the shoring and bracing plan varies from the shoring system
standards established by the Construction Safety Orders, the plan shall be prepared by a registered civil or
structural engineer.
The criteria given by the California Department of Industrial Relations are MINIMA for the conditions shown
thereon. In addition to shoring the excavation as specified, it shall be the Contractor's responsibility to provide
all additional shoring required to support the sides of the excavation against the effects of loads which may
exceed those derived by using the criteria set forth by said governing agency. The Contractor shall be solely
responsible for any damages which may result from failure to provide adequate shoring to support the
excavations under any or all the conditions of loading which may exist, or which may arise during the
construction project.
The contract price paid per lump sum for excavation safety shall include full compensation for furnishing all
labor, materials, permits and equipment and for doing all work involved as specified under these Special
Provisions and no additional compensation will be allowed, therefore.
13-15. Sprinklers and Landscaping All sprinkler systems, landscaping, sod, or turf shall be reinstalled to its
original condition.
13-16. Clean-Up Clean-up shall conform to the provisions in Section 22 "Finishing Roadway" of the California
Standard Specifications and these Special Provisions.
Upon completion of the work, and prior to requesting final inspection, the work area shall be thoroughly cleaned
of all rubbish, construction forms, stakes, excess material, and equipment, and all portions of the work shall be
left in a neat and orderly condition. The final inspection will not be made until this has been accomplished.
Full compensation for clean-up shall be considered as included in the price paid for the various contract items of
work requiring finishing, and no additional compensation will be allowed, therefore.
13-17. Aggregate Base Aggregate base shall be Class 2 and shall conform to the provisions of Section 26
"Aggregate Bases" of the California Standard Specifications and these Special Provisions.
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GOBBI CKT 202 SWITCHING AND RELIABILITY ENHANCEMENT PROJECT 34 Spec. No. 24-04
Aggregate grading shall be 3/4" maximum unless otherwise approved by the Engineer. The Contractor shall
submit current gradation, R-value, sand equivalent, and durability index test results as requested by the
Engineer.
Aggregate base shall not be placed until the subgrade has been approved by the Engineer. In lieu of the
placement requirements specified in Section 26, aggregate base material shall be placed upon prepared
subgrade in a uniform windrow or layer, and after placing, the material shall be graded, compacted, and watered
in accordance with the requirements of Section 26-1.05 "Compaction" of the California Standard Specifications
and the construction plans. Motor graders may be used for the aforementioned grading.
Aggregate base shall be compacted as specified in the Standard Specifications to a relative compaction of 95
percent.
Finished grade shall be within 0.05 feet of plan grade.
The contract price paid per ton of aggregate base shall include full compensation for furnishing all labor,
materials, tools and equipment and for doing all work involved in
placing, compacting and watering aggregate base as shown on the plans and as specified in these Special
Provisions, and no additional compensation will be allowed, therefore.
13-18. Asphalt Concrete Asphalt concrete shall be ½-inch maximum, medium grade, Type A and shall
conform to these Special Provisions and the following sections of the Standard Specifications:
39-1 General
39-2 Materials
39-3 Storing, Proportioning and Mixing Materials
39-4.01 Subgrade
39-4.02 Prime Coat and Paint Binder
Paving asphalt shall be PG64-16 conforming to the latest published provisions in Section 92, “Asphalts,” of the
California Standard Specifications. Asphalt Concrete pavement shall be placed at a minimum compacted
thickness as shown on the Plans. Asphalt Concrete pavement shall be placed in lifts; the surface lift shall not
exceed a compacted thickness of two (2) inches, initial spreading of asphalt shall be at a mix temperature not
less than 250 degrees F. Breakdown compaction shall be completed before the temperature of the mix drops
below 200 degrees F. (See Caltrans Std. Spec Section 39-6.01).
Binder Coat (tack coat) shall be Type SS-1, conforming to previsions of the American Asphalt institute
Specifications and California Standard Specifications, Section 94, “Asphaltic Emulsions.” All articles apply
except Article 94-1.07, “Measurement.”
Measurement: Asphalt concrete will be measured by the ton as determined by the Public Weighmaster
Certificates. Duplicate load slips shall be furnished to the Engineer by and at the sole expense of the
Contractor. Where the Contractor has performed unauthorized grinding, the Contractor shall backfill with
asphalt concrete to the original subgrade plane shown on the Plans at the Contractor’s expense. The
Engineer shall calculate the excess quantity of asphalt concrete necessary to backfill to the original
subgrade plane and this quantity will be deducted from the total asphalt concrete tonnage installed.”
13-19. Asphalt Concrete Trench Paving. Asphalt concrete and the placing thereof shall conform to the
requirements of Section 39, “Asphalt Concrete,” of the California Standard Specifications, and these Special
Provisions.
Final asphalt concrete trench paving shall be 0.45’ to 12” outside either side of the trench width.
Asphalts: Temporary paving on all trenches shall be hot mix asphalt concrete installed a minimum 2” thick
placed each day over the work.
The amount of asphalt binder to be mixed with the aggregate will be specified by the Engineer at the time of
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GOBBI CKT 202 SWITCHING AND RELIABILITY ENHANCEMENT PROJECT 35 Spec. No. 24-04
paving. A different asphalt binder content may be specified for each lift and each location.
General Requirements: The Contractor shall provide compaction of backfill and base material as the job
progresses, each day. Temporary paving will be placed over the work, each day, leaving not more than 100 feet
unpaved. This temporary paving shall be removed for final trench paving. The balance of the trench shall be
covered with skid resistant steel plates (with a coefficient of friction of 0.35 or greater per CTM342), capable of
sustaining normal (H20) traffic loads without shifting or bouncing and shall be secured per Caltrans
requirements. Hot Mix asphalt concrete shall be placed and compacted around all edges of steel plates with a
sufficient width and gradual slope to provide a smooth transition to existing pavement.
Finished asphalt trench paving shall be even, smooth riding and have an appearance that is compatible to the
surrounding surface, unless proper written approval has been provided by the Engineer.
The Engineer may require additional paving beyond the minimum dimensions shown in STD. 220 (36” beyond
the trench wall), or as shown on the plans, where records indicate that the existing pavement or structural
section is as shown on the plans.
Payment: Full compensation for furnishing and installing temporary and permanent trench paving shall be
considered as included in the prices paid for the pipe items and no additional allowance will be made, therefore.
13-20. Curbs, Sidewalks and Miscellaneous Concrete Curb, gutter, sidewalk, driveways, alley approaches
and any other miscellaneous concrete structures shall be constructed as shown on the plans, and applicable
City of Ukiah Standard Plans, and shall conform to the provisions in Section 73 "Concrete Curbs and Sidewalks"
of the California Standard Specifications and these Special Provisions. Any damage to curbs, sidewalks, and
other concrete because of construction activities are the responsibility of the Contractor to repair to pre-
damaged condition.
a.) Earthwork: Earthwork shall conform to the plans and Section 13-12 of these Special Provisions.
The area between the right-of-way line and the back of sidewalk shall be graded to 1/4-inch per foot
and sufficient compactive effort and moisture shall be applied to this area to prevent settlement.
Voids shall be filled with topsoil, not sand. Water service or other boxes and facilities shall be
adjusted to grade.
b.) Curb, gutter, and sidewalk: Curb, gutter and sidewalk shall be of monolithic construction.
Construction joints shall be edged and shall conform to the proposed scoring pattern.
Expansion joint material shall be installed to the full depth of the concrete at locations shown on the
plans and as designated by the Engineer.
Side inlets catch basin and drop inlet catch basin concrete may be placed against neat excavation
of undisturbed earth.
Concrete retaining walls shall be formed with plywood and all exposed edges shall be edged. After
the back form has been removed, the void shall be backfilled to grade with clean native topsoil.
c.) Commercial curb, gutter, and sidewalk: Commercial curb, gutter and sidewalk shall be of
monolithic construction. Construction joints shall be edged and shall conform to the existing scoring
pattern. Curb, gutter and sidewalk shall be constructed per City of Ukiah Standard Plan.
d.) Concrete: Portland cement concrete shall be Class "B" conforming to Section 90 "Portland Cement
Concrete" of the Standard Specifications with a minimum compressive strength of 2500 psi at 28
days.
All concrete used shall be mixed completely in a truck mixer, commonly known in the industry as
"transit-mixed concrete".
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GOBBI CKT 202 SWITCHING AND RELIABILITY ENHANCEMENT PROJECT 36 Spec. No. 24-04
e.) Forms: Forming requirements shall conform to the provisions in Section 73-1.04 "Forms" of the
California Standard Specifications. If clean neat lines can be cut, the Contractor may pour against
undisturbed earth with prior approval by the Engineer. If any sloughing or caving of material occurs,
both front and back forms may be required.
Forms shall be true to lines and grades as shown on the plans.
Forms previously used shall be thoroughly cleaned before re-use. Before concrete is placed within
any form, all inside surfaces of the forms shall be thoroughly coated with an approved oil.
All forms shall be free of any foreign material before placing concrete.
f.) Concrete Reinforcement: Mesh and reinforcing steel shall conform to the provisions in Section 52-
1.02 "Materials" of the California Standard Specifications.
All reinforcing steel shall be accurately placed as shown on the plans.
All reinforcement shall be cleaned of dirt, rust, grease, loose scale and any other substance that
may prevent concrete bonding. All reinforcement shall be securely positioned and supported so as
to maintain the proper position during placement of concrete.
g.) Concrete Placement: Concrete shall not be placed without approval of the Engineer. Placing
concrete without notifying the Engineer may be reason for rejection of the work.
Prior to placing concrete, the subgrade and inside face of the forms shall be thoroughly wetted as
the Engineer may direct.
Concrete shall not be deposited when it appears likely that the air temperature may fall below 40°F
during the placing of concrete or within the following 24 hours unless special approval has been
received from the Engineer prior to placing of concrete. Concrete which, in the opinion of the
Engineer, has been damaged by freezing shall be removed and replaced.
Monolithic curb, gutter and sidewalk or median curb and gutter may be placed with extrusion
machinery. The machinery shall be approved by the Engineer prior to use.
The Contractor shall install benchmark monuments as shown on the plans. The City of Ukiah will
furnish the benchmark monuments without cost to the Contractor.
If the plans do not call for sidewalk, side inlet catch basins shall be constructed with a 3-foot by 5-
foot section unless otherwise indicated on the plans.
h.) Finishing: After steel troweling, the concrete surfaces shall be given a fine hair broom finish.
Brooming on sidewalk shall be transverse to the length of curb.
All exposed concrete surfaces shall be finished unless otherwise directed by the Engineer.
Score marks and weakened plane joints shall be located as shown on the plans and as directed by
the Engineer.
i.) Cure: Concrete cure shall be accomplished by either the water, pigmented curing compound or
waterproof membrane method and shall conform to the provisions in Section 90-7 "Curing
Concrete" of the California Standard Specifications. White pigmented curing compound shall not be
used on exposed surfaces.
j.) Tolerances: Dimensional tolerances for concrete work are listed below. Work done outside of
these tolerances will be rejected by the Engineer.
Curb, gutter, sidewalk thickness: Up to 1/4-inch below specified thickness.
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GOBBI CKT 202 SWITCHING AND RELIABILITY ENHANCEMENT PROJECT 37 Spec. No. 24-04
Flow line: Puddles shall not exceed 1/4-inch in depth, 6 inches in width or 10 feet in length.
Grinding more than 1/2-inch and the use of epoxy fillers are not acceptable.
Sidewalk crossfall: Total crossfall on 5-foot sidewalks shall be within 1/2-inch of design.
Catch basins: The opening shall be a full 8 inches across the face of the catch basin with the top
properly aligned within 3 inches of the base.
k.) Payment: Curb and gutter, sidewalk, street sign posts, driveways and mow strips shall be paid for
under the various contract items and shall include full compensation for furnishing all labor,
materials, including the cast-iron frames and grates, adjusting facilities within the sidewalk to grade,
grading and adjustments at the back of walk, removal of existing facilities, tools and equipment, and
for doing all work involved in their construction as shown on the plans and as specified under these
Special Provisions, and no additional compensation will be allowed therefore.
13-21. Soil and Groundwater Disposal.
13-21 (A) General: Bidder’s attention is directed to the fact that the proposed project is in an area that contains
no known subsurface petroleum hydrocarbon contamination.
The contractor shall maintain awareness of potential signs of soil and groundwater contamination throughout the
project limits and shall notify the City immediately upon discovery. Conditions indicative of contamination may
be either visual (staining in soil, sheen on water surface) or olfactory (petroleum hydrocarbon odors.)
Upon the discovery of suspected contaminated materials, the Contractor shall immediately provide 40-hour
OSHA-HAZWOPER certified workers in the contaminated area. The Contractor shall also provide a field Site
Safety Officer that is also an 8-hour OSHA-HAZWOPER Supervisor trained to directly oversee the contaminated
materials removal and handling operation. All workers in this circumstance must have their initial and annual
renewal refresher training, medical clearance, and personal protection equipment in accordance with 8CCR
Section 5192.
13-21 (B) Soil: None of the excavated material shall be disposed of on the work site. All material excavated
from trenches in the project area shall be the property of the Contractor. Prior to disposal of any excess material
from the work site, the Contractor shall submit to the Engineer written authorization for such disposal and entry
permission signed by the approved disposal site. Contractor shall comply with all disposal regulations such as
City, County, and/or State permits and license, as may be required.
13-21 (C) Water: Groundwater may be encountered during excavation. If it is encountered, the Contractor shall
immediately notify the City. The Contractor shall remove all water which accumulates in the excavation during
the progress of work until the pipe or other structures are installed and until backfilling has progressed to a
sufficient height to anchor the work against possible flotation or leakage. At all times, the Contractor shall have
a minimum of 2 working pumps available for immediate use at all times.
Water accumulated in excavations shall be discharged to the sanitary sewer under the supervision of City staff.
Said water shall be disposed of in a manner as to cause no injury to public or private property or be a menace to
public health. Sediment shall be removed from any water to be disposed of, prior to discharge, by placing the
pump inlet hose into a sump filled with clean gravel, or a perforated bucket filled with clean gravel. The outlet of
the pump shall have a filter sock installed to retain residual sediment.
If any odor, sheen or other visual discrepancy is noted during excavation or discharge, stop pumping
and immediately notify the Engineer. Pumped groundwater will not be allowed into any watercourse or storm
drain system.
Contractor shall be responsible for constructing, operating, and maintaining all necessary features to complete
the work including furnishing, installing and maintaining all pumping and other equipment required to dewater
any trenches containing water as may be encountered during performance of the work. Dewatering plan for
each occurrence shall be approved by the Engineer prior to implementation. At the permanent conclusion of
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GOBBI CKT 202 SWITCHING AND RELIABILITY ENHANCEMENT PROJECT 38 Spec. No. 24-04
dewatering operations, all dewatering equipment shall be removed from the job site.
Payment: Full compensation for disposal of all excavated material and trench water, including, but not
limited to, transportation costs and soil disposal fees and providing all necessary equipment and labor
(including back-up pumping equipment) shall be considered as included in the contract prices paid for
various contract items of work and no additional compensation will be allowed therefor. The City will pay
discharge fees for the necessary disposal of trench water.
13-22. Traffic Stripes and Pavement Markings Traffic stripes and pavement markings shall conform to the
applicable provisions of Section 84, “Traffic Stripes and Pavement Markings,” of the California Standard
Specifications, City of Ukiah Standards, and these Special Provisions and shall be placed at the locations shown
on the plans.
Stripes and pavement markings shall be thermoplastic.
Existing stripes and pavement markings which are damaged by the work shall be replaced. Replaced sections
shall match existing sections. Patching is not acceptable in lieu of complete replacement.
Payment: Traffic Stripes and Pavement Markings shall be paid for at the contract lump sum price, which price
shall include full compensation for furnishing all equipment, tools, and labor, and doing all the work involved, as
herein specified, including
• removal of existing striping and markings,
• furnishing all paint and glass beads,
• thermoplastic pavement marking material,
• tape,
• eradication of existing and temporary traffic stripes,
• temporary traffic stripes and pavement markings,
• replacement of damaged stripes and markings,
and doing all the work involved as herein specified and no additional allowance will be made, therefore.
13-23. Signal, Lighting and Electrical Systems All work shall meet the requirements of Section 86-1.02
“Regulations and Code” of the California Standard Specifications.
13-24. Maintaining Existing Systems The Contractor shall maintain existing signal and lighting systems in
accordance with Section 86-1.05 “Maintaining Existing and Temporary Electrical Systems” and these Special
Provisions.
13-25. Maintaining Traffic and Pedestrian Operations. The Contractor must so conduct his or her operations
so as to cause the least possible obstruction and inconvenience to public traffic. All traffic control and related
devices shall conform to requirements set forth in the California MUTCD. All traffic must be permitted to pass
through the Work unless otherwise approved by the PM.
Full compensation for conforming to the requirements of this section will be deemed included in the prices paid
or the various Contract items of Work and no additional allowances will be made therefore.
Due to the need to accommodate and minimize inconvenience to the public, unless expressly specified or
approved in writing by the Department of Public Works, no road closures will be permitted. Public vehicular and
pedestrian traffic must be allowed to travel through the Work area with an absolute minimum of interruption or
impedance unless otherwise provided for in the Special Provisions or approved in writing by the PM. The
Contractor must make provisions for the safe passage of pedestrians around the area of Work at all times.
13-26. Accessibility. Where approved in writing by the PM and the Department of Public Works, the Contractor
must construct and maintain detours for the use of public traffic at his or her own expense. Failure or refusal of
the Contractor to construct and maintain detours so approved at the proper time will be a material breach of the
Contract subject to any and all remedies available pursuant to the Agreement and at law and equity. Such
remedies include, but are not limited to, termination.
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GOBBI CKT 202 SWITCHING AND RELIABILITY ENHANCEMENT PROJECT 39 Spec. No. 24-04
The Contractor will be responsible for keeping all emergency services, including the Ukiah police and fire
departments and Department of Public Works informed of obstructions to, or detours around any public or
private roads caused by reasons of his or her operations. Where there is a need to close down public streets or
thoroughfares for an extended period of time, the Contractor will notify the PM and the Department of Public
Works 48 hours in advance. The PM and Department of Public Works Project Analyst can be reached at:
Activity Written Approval Notify E-mail address Contact Phone #
Road Closure*
Public Works
Project Manager
Public Safety
Public Works
Project Manager
dispatchers@cityofukiah.com
sstrader@cityofukiah.com
sbozzoli@cityofukiah.com
(707) 463-6262
(707) 467-5719
(707) 467-5775
Lane Closure*
Public Works
Project Manager
Public Safety
Public Works
Project Manager
dispatchers@cityofukiah.com
sstrader@cityofukiah.com
sbozzoli@cityofukiah.com
(707) 463-6262
(707) 467-5719
(707) 467-5775
Driveway or
Property Access
Restriction
Project Manager
sbozzoli@cityofukiah.com
(707) 467-5775
*Requires 48 hr. advanced notification
13-27. Public Safety. The Contractor must at all times conduct the Work in accordance with Construction Safety
Orders of the Division of Industrial Safety, State of California, to ensure the least possible obstruction to traffic and
inconvenience to the general public, and adequate protection of persons and property in the vicinity of the work.
No pedestrian or vehicle passage may be closed to the public without first obtaining permission of the PM. Should
the Contractor fail to provide public safety as specified or if, in the opinion of the PM, the warning devices furnished
by the Contractor are not adequate, the City may place any warning lights or barricades or take any necessary
action to protect or warn the public of any dangerous condition connected with the Contractor’s operations and the
Contractor will be liable to the City for, and the City may deduct from amounts due or that may become due the
Contractor under the Contract, all costs incurred including, but not limited to, administrative costs.
Nothing in this section will be construed to relieve the Contractor of the obligation to maintain a safe worksite. This
section provides the City and the PM with the right, but not the obligation, to remedy the Contractor’s deficiencies
in maintaining a safe worksite.
13-28. Payment. Payment for all work and work requirements specified in this Scope of Work shall be considered
as included in the Contract Price and no additional allowances shall be made, therefore.
SECTION 14. EXCLUSIONS FROM GENERAL CONDITIONS
14-01. Provisions to be Excluded from General Conditions. The following designated provisions of the
General Conditions are hereby determined to be inapplicable to the proposed work and, therefore, are hereby
excluded from the terms of the Notice to Bidders, Proposal, Agreement, and other contract documents as though
entirely omitted from said General Conditions:
(1) Section 6-02. Office at the Site
No other exclusions.
SECTION 15. AMENDMENTS TO GENERAL CONDITIONS
15-01. Sections of General Conditions to be Amended. The following designated sections of the Special
Provisions are hereby amended to read as follows:
No amendments.
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GOBBI CKT 202 SWITCHING AND RELIABILITY ENHANCEMENT PROJECT 40 Spec. No. 24-04
BID SUBMITTAL CHECKLIST
The following is a checklist to assist you in your submission of your bid documents. Please make sure you
include the following when submitting your bid documents to reduce the risk of having your bid rejected:
Did you include?...
o Proposal (Page 41)
Unit prices filled out clearly.
Extended prices filled out clearly and calculated correctly
Total bid amount filled out clearly and calculated correctly
Sign the proposal, and provide complete information
CLSB No. and expiration date
Department of Industrial Relations Public Works Contractor Registration Number
o Fair Employment Practices Certification (Page 46)
Filled out completely per instruction
o Worker’s Compensation Certificate (Page 47)
Filled out completely per instruction
o Certification of Non-Discrimination in Employment (Page 48)
Filled out completely per instruction
o List of Proposed Subcontractors (Page 49)
Filled out completely per instruction
o Statement of Experience (Page 50)
o Signature of Bidder (Page 51)
Filled out completely per instruction
Authorized signature provided
o Bidder’s Bond (Page 52)
Filled out completely per instruction
o Non-Collusion Affidavit (Page 53)
Filled out completely per instruction
Notarized
o Iran Contracting Act Certification (Page 54)
o Addenda Issued
Check the City website for any addenda issued: www.cityofukiah.com/purchasing. Please
note that actual acknowledgment of addenda is not required to submit with your bid. Refer to
Section 1-11 and 3-07 of the General Conditions.
Page 219 of 791
GOBBI CKT 202 SWITCHING AND RELIABILITY ENHANCEMENT PROJECT 41 Spec. No. 24-04
CITY OF UKIAH
MENDOCINO COUNTY, CALIFORNIA
PROPOSAL
FOR
GOBBI CKT 202 SWITCHING AND RELIABILITY ENHANCEMENT PROJECT
SPECIFICATION NO. 24-04
The undersigned, as bidder, declares that he or she has examined thoroughly all of the contract documents herein
contained, that this proposal is made without collusion with any other person, firm or corporation and that all laws
and ordinances relating to the interest of public officers in this contract have been complied with in every respect.
AND he or she proposes and agrees, if this proposal is accepted,
1) that he or she will contract with the City of Ukiah, Mendocino County, California, in the form of the
copy of the agreement herein contained
a) to provide all necessary machinery, tools, apparatus and other means of construction;
b) to furnish all materials;
c) to provide all superintendence, overhead expenses and all labor and expenses of whatever
nature necessary to complete the job in conformity with the specifications and drawings and
other contract provisions herein or reasonably implied hereby or as necessary to complete the
work in the manner and within the time named herein and according to the requirements and to
the reasonable satisfaction of the City Engineer;
d) to pay all charges of freight transportation and hauling;
2) that he or she indemnifies the City against any loss or damage arising from any act of the
undersigned as Contractor; and
3) that he or she will accept as full payment therefor the following sums:
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GOBBI CKT 202 SWITCHING AND RELIABILITY ENHANCEMENT PROJECT 42 Spec. No. 24-04
BIDDING SCHEDULE
In the case of any discrepancy between the unit price and the total set forth for the item, the unit price shall prevail;
provided, however, that if the amount set forth as a unit price is ambiguous, unintelligible or uncertain for any
reason, or is omitted, or in the case of lump sum items, is not the same amount as the entry in the “Total” column,
then the amount set forth in the “Total” column for the item shall prevail in accordance with the following:
1. As to lump sum items, the amount set forth in the “Total” column shall be the unit price;
2. As to unit basis items, the amount set forth in the “Total” column shall be divided by the estimated quantity
for the item and the price thus obtained shall be the unit price.
The Total Base Bid shall be the sum of the items in the “Total” column. In case of discrepancy between the sum of
the items in the “Total” column and the amount entered as Total Base Bid, the sum of the “Total” column items
shall prevail. The bid comparison will be based on the sum of the items in the “total” column for each bidder.
The Unit prices for the various Construction Items below include all costs associated with the General Conditions,
Special Provisions, Requirements of the Construction Contract, and represent the total, complete, in-place cost for
each specific Construction Item in accordance with the Construction Documents, including all elements, work
components, accessories, and connections, shown in applicable details or required to yield a complete, sound and
functional component or system appropriate for its intended function, whether or not such is specifically described
or listed in any description of measurement or payment. The total amount of the Construction items below shall
represent the total and complete cost of the fully functional Project. All work not specifically listed below be
required to complete the work of the various construction items and the cost of such shall be considered as
included throughout the various unit prices indicated.
Lowest bid will be based on the lowest Base Bid.
Page 221 of 791
GOBBI CKT 202 SWITCHING AND RELIABILITY ENHANCEMENT PROJECT 43 Spec. No. 24-04
NAME OF BIDDER:
SPEC #: 24-04
PROJECT NAME: GOBBI CKT 202 SWITCHING AND RELIABILITY ENHANCEMENT PROJECT
BASE BID ITEM #1
NEW PED - 225 S ORCHARD AVE - BIG LOTS
Item
No. Description Quantity Unit of
Measure Unit Price Item Total
1. EXCAVATE, TRENCH, BACKFILL AND
COMPACTION (24”X59” TRENCH) 30 LF $__________ $__________________
2. REMOVE AND REPLACE ASPHALT
CONCRETE (24” TRENCH) 72 SF $__________ $__________________
3. 4” PVC SCH 40 CONDUIT INCLUDING
INSTALLATION (ELECTRIC) 40 FT $__________ $__________________
4.
SIDEWALK REMOVAL AND
REPLACEMENT FOR INSTALLATION
OF ELECTRIC, CABLE & AT&T VAULTS
AND BOXES
24 SF $__________ $__________________
5.
EXCAVATE, BACKFILL, COMPACTION
AND INSTALL PEDESTAL BOX PAD
(CITY TO PROVIDE)
1 EA $__________ $__________________
6. LANDSCAPE REMOVAL AND
REPLACEMENT
1
LS $__________ $__________________
7. $__________ $__________________
8. $__________ $__________________
TOTAL BID ==>> $__________________
BASE BID ITEM #2
ORCHARD AND GOBBI ST – NEW PADMOUNT SWITCH
Item
No. Description Quantity Unit of
Measure Unit Price Item Total
1. EXCAVATE, TRENCH, BACKFILL AND
COMPACTION (24”X59” TRENCH) 80 LF $__________ $__________________
2. 4” PVC SCH 40 CONDUIT INCLUDING
INSTALLATION (ELECTRIC) 30 FT $__________ $__________________
Page 222 of 791
GOBBI CKT 202 SWITCHING AND RELIABILITY ENHANCEMENT PROJECT 44 Spec. No. 24-04
3. 6’ PVC SCH 40 CONDUIT INCLUDING
INSTALLATION (ELECTRIC) 100 FT $__________ $__________________
4.
SIDEWALK REMOVAL AND
REPLACEMENT FOR INSTALLATION
OF ELECTRIC, CABLE & AT&T VAULTS
AND BOXES
48 SF $__________ $__________________
5.
EXCAVATE, BACKFILL, COMPACTION
AND INSTALL PADMOUNT SWITCH
BOX PAD (CITY TO PROVIDE)
1 EA $__________ $__________________
TOTAL BID ==>> $__________________
BASE BID ITEM #3
NEW PADMOUNT SWITCH – 751 EAST GOBBI ST
Item
No. Description Quantity Unit of
Measure Unit Price Item Total
1. EXCAVATE, TRENCH, BACKFILL AND
COMPACTION (24”X59” TRENCH) 340 LF $__________ $__________________
2. REMOVE AND REPLACE ASPHALT
CONCRETE (24” TRENCH) 870 SF $__________ $__________________
3. 4” PVC SCH 40 CONDUIT INCLUDING
INSTALLATION (ELECTRIC) 180 FT $__________ $__________________
4. 6’ PVC SCH 40 CONDUIT INCLUDING
INSTALLATION (ELECTRIC) 190 FT $__________ $__________________
5.
SIDEWALK REMOVAL AND
REPLACEMENT FOR INSTALLATION
OF ELECTRIC, CABLE & AT&T VAULTS
AND BOXES
12 SF $__________ $__________________
6.
EXCAVATE, BACKFILL, COMPACTION
AND INSTALL PADMOUNT SWITCH
BOX PAD (CITY TO PROVIDE)
1 EA $__________ $__________________
7. LANDSCAPE REMOVAL AND
REPLACEMENT 1 LS $__________ $__________________
TOTAL BID ==>> $__________________
Page 223 of 791
GOBBI CKT 202 SWITCHING AND RELIABILITY ENHANCEMENT PROJECT 45 Spec. No. 24-04
TOTAL BASE BID AMOUNT IN FIGURES
Total Base Bid (#1 through #3) amount in words:
______________________________________________________________________Dollars
$_____________________________
We, the undersigned, acknowledge that the City Council has reserved the right to reject any or all bids and to
determine which proposal is, in its opinion, the lowest responsive bid from a responsible bidder and that which it
deems in the best interest of the City to accept. We, the undersigned, further agree, if this proposal shall be
accepted, to sign the agreement and to furnish the required bonds with satisfactory surety, or sureties, within
fifteen (15) calendar days after written notice that the contract is ready for signature; and, if the undersigned shall
fail to contract, as aforesaid, it shall be understood that he or she has abandoned the contract and that, therefore,
this proposal shall be null and void and the proposal guaranty accompanying this proposal, or the amount of said
guaranty, shall be forfeited to and become the property of the City. Otherwise, the proposal guaranty
accompanying this proposal shall be returned to the undersigned.
Witness our hands this day of ___________________, 20____.
Licensed in accordance with an act providing for the registration of California Contractors License No.
___________, expiration date _____________.
THE CONTRACTOR'S LICENSE NUMBER AND EXPIRATION DATE STATED HEREIN ARE MADE UNDER
PENALTY OF PERJURY.
Department of Industrial Relations Public Works Contractor Registration Number: _____________________
Signature of bidder or bidders, with business name, address, phone number and fax number:
_________________________________________________________________
_________________________________________________________________
_________________________________________________________________
_________________________________________________________________
Notice: In the case of a corporation, give below the addresses of the principal office thereof and names and
addresses of the President, Secretary, Treasurer.
_________________________________________________________________
_________________________________________________________________
_________________________________________________________________
Page 224 of 791
GOBBI CKT 202 SWITCHING AND RELIABILITY ENHANCEMENT PROJECT 46 Spec. No. 24-04
FAIR EMPLOYMENT PRACTICES CERTIFICATION
TO:_____________________________________________________________
________________________________________________________________
The undersigned, in submitting a bid for performing the following work by Contract, hereby certifies that he or she
has or will meet the standards of affirmative compliance with the Fair Employment Practices requirements of the
Special Provisions contained herein.
SPEC 24-04 GOBBI CKT 202 SWITCHING AND RELIABILITY ENHANCEMENT PROJECT
________________________________________________________________
(Signature of Bidder)
Business Mailing Address:
_________________________________________________
_________________________________________________
_________________________________________________
Business Location:
_________________________________________________
_________________________________________________
(The bidder shall execute the certification of this page prior to submitting his or her proposal.)
Page 225 of 791
GOBBI CKT 202 SWITCHING AND RELIABILITY ENHANCEMENT PROJECT 47 Spec. No. 24-04
WORKER'S COMPENSATION CERTIFICATE
I am aware of the provisions of Section 3700 of the Labor Code which require every employer to be insured
against liability for Worker's Compensation or undertake self-insurance in accordance with the provisions of that
code and I will comply with such provisions before commencing the performance of the work of this contract.
Witness my hand this________ day of _______________, 200____
Signature of Bidder, with Business Address:
__________________________________________________
__________________________________________________
__________________________________________________
__________________________________________________
Page 226 of 791
GOBBI CKT 202 SWITCHING AND RELIABILITY ENHANCEMENT PROJECT 48 Spec. No. 24-04
CERTIFICATION OF NONDISCRIMINATION IN EMPLOYMENT
The bidder represents that he or she has/has not, participated in a previous contract or subcontract subject to
either the equal opportunity clause herein or the clause contained in Section 301 of Executive Order 10925; that he
or she has/has not, filed all required compliance reports; and that representations indicating submission of required
compliance prior to subcontract awards.
Signature and address of Bidder:
__________________________________________________ Date_____________
__________________________________________________
__________________________________________________
__________________________________________________
(This certification shall be executed by the bidder in accordance with Section 60-1.6 of the Regulations of the
President's Committee on Equal Employment Opportunity for implementing Executive Orders 10925 and 11114.)
Page 227 of 791
GOBBI CKT 202 SWITCHING AND RELIABILITY ENHANCEMENT PROJECT 49 Spec. No. 24-04
LIST OF PROPOSED SUBCONTRACTORS
In compliance with the provisions of Sections 4100-4108 of the California Public Contract Code and any
amendments thereof, each bidder shall set forth (a) the name and location of the place of business of each
subcontractor who will perform work or labor or render service in or about the construction site or a subcontractor
licensed by the State of California who, under subcontract to the prime contractor, specially fabricates and installs
a portion of the work or improvement according to detailed drawings contained in the plans and specifications in an
amount in excess of one-half of 1 percent of the total bid and (b) the California Contractor License Number for
each subcontractor, and (c) the portion of the work to be done by each subcontractor.(See General Conditions
Section 1-09.) Include with the name of each sub-contractor their Department of Industrial Relations Public Works
Contractor Registration Number.
SUBCONTRACTOR
NAME
SUBCONTRACTOR
LICENSE NUMBER
SUBCONTRACTOR
DIR
REGISTRATION
NUMBER
SUBCONTRACTOR
BUSINESS
ADDRESS
DESCRIPTION
OF WORK
Page 228 of 791
GOBBI CKT 202 SWITCHING AND RELIABILITY ENHANCEMENT PROJECT 50 Spec. No. 24-04
STATEMENT OF EXPERIENCE OF BIDDER
The bidder is required to state below what work of similar magnitude or character he or she has done and to give
references that will enable the City Council to judge of his or her experience, skill and business standing and his or
her ability to conduct work as completely and rapidly as required under the terms of the contract.
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
Page 229 of 791
GOBBI CKT 202 SWITCHING AND RELIABILITY ENHANCEMENT PROJECT 51 Spec. No. 24-04
SIGNATURE(S) OF BIDDER
Accompanying this proposal is ___________________________________
(insert the words "cash ($)", "cashier's check" or "bidder's bond", as the case may be) in an amount equal to at
least 10 percent of the bid.
The names of all persons interested in the foregoing proposal as principals are as follows:
IMPORTANT NOTICE: If bidder or other interested person is a corporation, provide the legal name of corporation
and also the names of the president, secretary, treasurer and manager thereof. If a co-partnership, provide the true
name of firm and also the names of all individual co-partners composing the firm. If bidder or other interested
person is an individual, provide the first and last names in full.
_________________________________________________________________
_________________________________________________________________
_________________________________________________________________
Licensed in accordance with an act providing for the registration of Contractors:
License No. ______________________________, License Expiration Date .
Signature(s) of Bidder: ______________________________________________
______________________________________________
______________________________________________
NOTE: If bidder is a corporation, the legal name of the corporation shall be set forth above together with
the signature of the officer or officers authorized to sign contracts on behalf of the corporation; if bidder is
a co-partnership, the true name of the firm shall be set forth above together with the signature of the
partner or partners authorized to sign contracts in behalf of the co-partnership; and if bidder is an
individual, his or her signature shall be placed above. If a member of a partnership, a Power of Attorney
must be on file with the Department prior to opening bids or submitted with the bid; otherwise, the bid will
be disregarded as irregular and unauthorized.
Business address: ___________________________________________________
___________________________________________________
Place of residence: ___________________________________________________
___________________________________________________
Dated: __________________
Page 230 of 791
GOBBI CKT 202 SWITCHING AND RELIABILITY ENHANCEMENT PROJECT 52 Spec. No. 24-04
CITY OF UKIAH
Mendocino County, California
BIDDER'S BOND
KNOW ALL MEN BY THESE PRESENTS,
That we, ______________________________________________________________
________________________________________________________________, as PRINCIPAL and
________________________________________________________________
________________________________________________________________, as SURETY,
are held and firmly bound unto the City of Ukiah in the penal sum of 10 PERCENT OF THE TOTAL AMOUNT OF
THE BID of the Principal above named, submitted by said Principal to the City of Ukiah, as the case may be, for
the work described below, for the payment of which sum in lawful money of the United States, well and truly to be
made, to the City Clerk to which said bid was submitted, we bind ourselves, our heirs, executors, administrators
and successors jointly and severally, firmly by these presents. In no case shall the liability of the surety hereunder
exceed the sum of $____________________
THE CONDITION OF THIS OBLIGATION IS SUCH,
That whereas the Principal has submitted the above mentioned bid to the City of Ukiah, as aforesaid, for
certain construction specifically described as follows, for which bids are to be opened at the Office of the City
Clerk, Ukiah Civic Center, Ukiah, California, on June 11, 2024 for GOBBI CKT 202 SWITCHING AND
RELIABILITY ENHANCEMENT PROJECT, SPEC. NO. 24-04.
NOW, THEREFORE, If the aforesaid Principal is awarded the contract and, within the time and manner required
under the specifications, after the prescribed forms are presented to him or her for signatures, enters into a written
contract, in the prescribed form, in accordance with the bid and files two bonds with the City of Ukiah, one to
guarantee faithful performance and the other to guarantee payment for labor and materials, as required by law,
then this obligation shall be null and void; otherwise, it shall be and remain in full force and virtue.
IN WITNESS WHEREOF, we have hereunto set our hands and seals on this ______ day of ________________,
A.D. 20_____.
__________________________________________________(Seal)
__________________________________________________(Seal)
__________________________________________________(Seal)
Principal
__________________________________________________(Seal)
__________________________________________________(Seal)
__________________________________________________(Seal)
Surety
Address: __________________________________________________________
__________________________________________________________
__________________________________________________________
Page 231 of 791
GOBBI CKT 202 SWITCHING AND RELIABILITY ENHANCEMENT PROJECT 53 Spec. No. 24-04
NON-COLLUSION AFFIDAVIT
Note: Bidder shall execute the affidavit on this page prior to submitting his or her bid.
To City Council, City of Ukiah:
The undersigned in submitting a bid for performing GOBBI CKT 202 SWITCHING AND RELIABILITY
ENHANCEMENT PROJECT, SPEC. NO. 24-04 by contract, being duly sworn, deposes and says:
that he or she has not, either directly or indirectly, entered into any agreement, participated in any collusion, or
otherwise taken any action in restraint of free competitive bidding in connection with such contract.
__________________________________________________
__________________________________________________
__________________________________________________
Signature(s) of Bidder
Business Address:__________________________________________________
__________________________________________________
__________________________________________________
Place of Residence:__________________________________________________
__________________________________________________
__________________________________________________
NOTARIZATION
Subscribed and sworn to before me this ______ day of _________, 20____.
__________________________________________________
Notary Public in and for the County of______________________________, State of California.
My Commission Expires ________________________, 20 ____.
Page 232 of 791
GOBBI CKT 202 SWITCHING AND RELIABILITY ENHANCEMENT PROJECT 54 Spec. No. 24-04
IRAN CONTRACTING ACT CERTIFICATION
(Public Contract Code Section 2200 et seq.)
As required by California Public Contract Code Section 2204, the Contractor certifies subject to penalty for perjury
that the Contractor is not:
(i) identified on the current list of persons and entities engaging in investment activities in Iran
prepared by the California Department of General Services in accordance with subdivision (b) of
Public Contract Code Section 2203; or
(ii) a financial institution that extends, for 45 days or more, credit in the amount of $20,000,000 or
more to any other person or entity identified on the current list of persons and entities engaging in
investment activities in Iran prepared by the California Department of General Services in
accordance with subdivision (b) of Public Contract Code Section 2203, if that person or entity
uses or will use the credit to provide goods or services in the energy sector in Iran.
Signed______________________________________________________
Titled_______________________________________________________
Firm_________________________________________________________
Date_________________________________________________________
Note: In accordance with Public Contract Code Section 2205, false certification of this form shall be reported to the
California Attorney General and may result in civil penalties equal to the greater of $250,000 or twice the Contract
amount, termination of the Contract and/or ineligibility to bid on contracts for three years.
Page 233 of 791
GOBBI CKT 202 SWITCHING AND RELIABILITY ENHANCEMENT PROJECT 55 Spec. No. 24-04
CITY OF UKIAH
Mendocino County, California
AGREEMENT
FOR
GOBBI CKT 202 SWITCHING AND RELIABILITY ENHANCEMENT PROJECT
SPECIFICATION NO. 24-04
THIS AGREEMENT, made this ______ day of ___________________, 20____, by and between the City of Ukiah,
Mendocino County, California, hereinafter called the City and _______________________ hereinafter called the
Contractor,
WITNESSETH:
WHEREAS, the City has caused to be prepared in accordance with law, specifications, drawings and other
contract documents for the work herein described and shown and has approved and adopted these contract
documents, specifications and drawings and has caused to be published in the manner and for the time required
by law a notice to bidders inviting sealed proposals for doing the work in accordance with the terms of this contract
and
WHEREAS, the Contractor, in response to the notice to bidders, has submitted to the City a sealed proposal
accompanied by a proposal guaranty in an amount of not less than 10 percent of the bid price for the construction
of the proposed work in accordance with the terms of this contract and
WHEREAS, the City, in the manner prescribed by law, has publicly opened, examined and canvassed the
proposals submitted and as a result has determined and declared the Contractor to be the lowest and best regular
responsible bidder for the work and for the sums named in the proposal,
NOW, THEREFORE, THIS AGREEMENT WITNESSETH:
Article 1. Work to be Done and Contract Days Allowed.
That the Contractor shall provide all necessary machinery, tools, apparatus and other means of construction; shall
furnish all materials, superintendence, overhead, expenses, all labor and expenses of whatever nature necessary
for completion of the work in conformity with the Special Provisions and other contract documents hereto attached
and according to such instructions as may be given by the Engineer. The Contractor shall complete the work within
<<NINETY>> (<<90>>) calendar days. Contract days shall be counted starting with the 10th day following receipt
of notice that the contract has been executed by the City. Contractor, at his or her option, may begin work prior to
start of counting contract days, however, in no event shall the Contractor start work without giving notification to the
Engineer at least 72 hours prior to the start of work, without obtaining an encroachment permit from the City, or
without having submitted certificates of insurance that have been accepted and approved by the Engineer.
Article II. Contract Prices.
That the City shall pay the Contractor the prices stated in the proposal submitted by the Contractor, for complete
performance of the contract by the Contractor. The Contractor hereby agrees to accept the prices as full
Page 234 of 791
GOBBI CKT 202 SWITCHING AND RELIABILITY ENHANCEMENT PROJECT 56 Spec. No. 24-04
compensation for all material and appliances necessary to the work, for all labor and use of tools and other
implements necessary to execute the work contemplated in this contract; for all loss or damage arising out of the
nature of the work or from the action of the elements, or from any unforeseen obstructions or difficulties which may
be encountered in the prosecution of the work; for all risks of every description connected therewith; for all
expenses of the work, as herein specified; for all liability and other insurance, for all overhead and other expenses
incident to the work; all according to the Contract Drawings, the Special Provisions, the Details, the instructions
and the requirements of the City.
Article III. Labor Discrimination.
Attention is directed to Section 1735 of the Labor Code, which reads as follows:
"No discrimination shall be made in the employment of persons upon public works because of the race,
color, national origin or ancestry, or religion of such persons and every contractor for public works violating
this section is subject to all the penalties imposed for a violation of this chapter."
In connection with the performance of work under this contract, the Contractor agrees as follows:
(a) The Contractor will not willfully discriminate against any employee or an applicant for employment
because of race, color, religion, ancestry, or national origin. The Contractor will take affirmative
action to ensure that applicants are employed and that employees are treated during employment
without regard to their race, color, religion, ancestry, or national origin. Such action shall include, but
not be limited to, the following: employment, upgrading, demotion or transfer; recruitment or
recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and
selection for training, including apprenticeship. The Contractor agrees to post in conspicuous places,
available to employees and applicants for employment, notices to be provided by the awarding
authority setting forth the provisions of this Fair Employment Practice section.
(b) The Contractor will send to each labor union or representative of workers with which he or she has a
collective bargaining agreement or other contract or understanding, a notice, to be provided by the
awarding authority, advising the said labor union or worker's representative of the Contractor's
commitments under this section, to employees and applicants for employment.
(c) The Contractor will permit access to his or her records of employment, employment advertisements,
application forms and other pertinent data and records by the Fair Employment Practices
Commission, City of Ukiah or any other appropriate agency of the State of California designated by
the awarding authority, for the purposes of investigation to ascertain compliance with the Fair
Employment Practices section of this contract.
(d) A finding of willful violation of the Fair Employment Practices section of this Contract or of the Fair
Employment Practices Act shall be regarded by the awarding authority as a basis for determining the
Contractor to be not a "responsible bidder" as to future contracts for which such Contractor may
submit bids, for revoking the Contractor's pre-qualification rating, if any and for refusing to establish,
reestablish or renew a pre-qualification rating for the Contractor.
The City of Ukiah shall deem a finding of willful receipt of written notice from the Fair Employment
Practices Act to have occurred upon that it has investigated and determined that the Contractor has
violated the Fair Employment Practices Act and has issued an order under Labor Code Section 1426
or obtained an injunction under Labor Code Section 1429.
Upon receipt of such written notice from the Fair Employment Practices Commission, the City shall
notify the Contractor that unless he or she demonstrates to the satisfaction of the awarding authority
within a stated period that the violation has been corrected, his or her pre-qualification rating will be
revoked at the expiration of such period.
Page 235 of 791
GOBBI CKT 202 SWITCHING AND RELIABILITY ENHANCEMENT PROJECT 57 Spec. No. 24-04
(e) The Contractor agrees that should the City determine that the Contractor has not complied with the
Fair Employment Practices section of this Contract, then pursuant to Labor Code Section 1735 and
1775 the Contractor shall, as a penalty to the City, forfeit for each calendar day or portion thereof, for
each person who was denied employment as a result of such non-compliance, the penalties provided
in the Labor Code for violation of prevailing wage rates. Such monies may be recovered from the
Contractor. The City may deduct any such damages from any monies due the Contractor.
(f) Nothing contained in this Fair Employment Practices section shall be construed in any manner of
fashion so as to prevent the City or the State of California from pursuing any other remedies that may
be available at law.
(g) Prior to awarding the Contract, the Contractor shall certify to the awarding authority that he or she
has or will meet the following standards for affirmative compliance, which shall be evaluated in each
case by the awarding authority:
(1) The Contractor shall provide evidence, as required by the City that he or she has notified all
supervisors, foremen and other personnel officers in writing of the content of the anti-discrimination
clause and their responsibilities under it.
(2) The Contractor shall provide evidence, as required by the City, that he or she has notified all
sources of employees’ referrals (including unions, employment agencies, advertisements,
Department of Employment) of the content of the anti-discrimination clause.
(3) The Contractor shall file a basic compliance report, as required by the City. Willfully false
statements made in such reports shall be punishable as provided by law. The compliance report shall
also spell out the sources of the work force and who has the responsibility for determining whom to
hire, or whether or not to hire.
(4) Personally, or through his or her representatives, the Contractor shall, through negotiations with
the unions with whom he or she has agreements, attempt to develop an agreement which will:
a. Spell out responsibilities for nondiscrimination in hiring, referral, upgrading and training.
b. Otherwise implement an affirmative anti-discrimination program in terms of the unions'
specific areas of skill and geography to the end that qualified minority workers will be available
and given and equal opportunity for employment.
(5) The Contractor shall notify the City of opposition to the anti-discrimination clause by individuals,
firms or organizations during the period of its pre-qualification.
(h) The Contractor will include the provisions of the foregoing paragraphs 1 through 5 in every first tier
subcontract so that such provisions will be binding upon each such subcontractor.
(i) The "Fair Employment Practices Certification" must be completed and signed prior to the time of
submitting the bid.
Article IV. Parts of the Contract.
That the complete contract consists of the following documents, all of which shall be considered a part of this
agreement.
1. Notice to Bidders
2. Wage Rates
3. General Conditions
4. Technical Specifications
Page 236 of 791
GOBBI CKT 202 SWITCHING AND RELIABILITY ENHANCEMENT PROJECT 58 Spec. No. 24-04
5. Proposal
6. Fair Employment Practices Certification
7. Agreement
8. Addenda
9. Contract Bonds
10. Contract Drawings and Construction Details
11. Standard Drawings
12. Indemnification Agreement
IN WITNESS WHEREOF, this contract being executed in duplicate and the parties having caused their names to
be signed by authority of their duly authorized office this _____ day of _____________, 20____.
CITY OF UKIAH, MENDOCINO COUNTY, CALIFORNIA
By: ______________________________________________________________
CITY MANAGER, CITY OF UKIAH
Attest: ______________________________________________________________
CITY CLERK, CITY OF UKIAH
By: ______________________________________________________________
CONTRACTOR
Attest: ______________________________________________________________
Title: ______________________________________________________________
The foregoing contract is approved as to form and legality this ______ day of ______________, 20 ____.
__________________________________________________
CITY ATTORNEY, CITY OF UKIAH
Page 237 of 791
GOBBI CKT 202 SWITCHING AND RELIABILITY ENHANCEMENT PROJECT 59 Spec. No. 24-04
INDEMNIFICATION AGREEMENT
This Indemnification Agreement is made and entered in Ukiah, California, on _________________, 20____,
by and between the City of Ukiah (Ukiah) and ______________________________________ (Contractor).
Contractor is
_________________________________________________________________________________
___________________________________________ for Ukiah.
As a condition of issuing the work order, attached hereto, Ukiah requires assurance that Contractor will protect
Ukiah from damage or damage claims which arise from its performance of the work.
Accordingly, Contractor agrees as follows:
1. Indemnification. Contractor shall indemnify and hold harmless Ukiah and its officers, agents, and employees
from and against any claim, loss, or damage, including the legal and other costs of defending against any claim of
damage or loss which arises out of the Contractor’s negligent or wrongful performance under the work order
attached hereto, except for claims, losses, or damages resulting from the sole and exclusive negligence or other
wrongful conduct of Ukiah or its officers, agents and employees.
CONTRACTOR
BY: _______________________________________________
TITLE: _______________________________________________
Page 238 of 791
GOBBI CKT 202 SWITCHING AND RELIABILITY ENHANCEMENT PROJECT 60 Spec. No. 24-04
CITY OF UKIAH
Mendocino County, California
FAITHFUL PERFORMANCE BOND
KNOW ALL MEN BY THESE PRESENTS,
That we the undersigned, ______________________________________________________________
__________________________________________________________________________________,
AS PRINCIPAL, and
__________________________________________________________________________________,
AS SURETY,
are held firmly bound unto THE CITY OF UKIAH, hereinafter called the “City”, in the penal sum of
dollars ($____________________)
for the payment of which sum we bind ourselves, our heirs, executors, administrators, and successors, jointly and
severally.
WHEREAS, the Principal has entered into a certain Contract with the City, dated __________, 20_____,
a copy of which is hereto attached and made a part hereof,
NOW, THEREFORE, the condition of this obligation is such that if the Principal shall in all respects fully perform
the Contract and all duly authorized modifications thereof, during its original term and any extensions thereof that
may be granted and during any guaranty period for which the Contract provides, and if the Principal shall fully
satisfy all claims, arising out of the prosecution of the work under the Contract and shall fully indemnify the City for
all expenses which it may incur by reason of such claims, including its attorney's fees and court costs, and if the
Principal shall make full payment to all persons supplying labor, services, materials, or equipment in the
prosecution of the work under the Contract, in default of which such persons shall have a direct right of action
hereupon; and if the Principal shall pay or cause to be paid all sales and use taxes payable as a result of the
performance of the Contract as well as payment of gasoline and special motor fuels taxes in the performance of
the Contract and all motor vehicle fees required for commercial motor vehicles used in connection with the
performance of the Contract, then this obligation shall be void; otherwise, it shall remain in full force and effect. No
modification of the Contract or extension of the term thereof, nor any forbearance on the part of the City shall in
any way release the Principal or the Surety from liability hereunder. Notice to the Surety of any such modification,
extension, or forbearance is hereby waived.
IN WITNESS WHEREOF, the aforesaid Principal and Surety have executed this instrument and affixed their seals
hereto, this ________ day of _______________,20_______.
In the presence of:
WITNESS:
_________________________________
________________________________(SEAL)
(Individual Principal)
___________________________________
(Business Address)
___________________________________
(City/State/Zip Code)
Page 239 of 791
GOBBI CKT 202 SWITCHING AND RELIABILITY ENHANCEMENT PROJECT 61 Spec. No. 24-04
WITNESS:
____________________________________
______________________________(SEAL)
(Corporate Principal)
___________________________________
(Business Address)
___________________________________
(City/State/Zip Code)
ATTEST:
________________________________
(Corporate Principal) Affix
Corporate
Seal
___________________________________
(Business Address)
___________________________________
(City/State/Zip Code)
ATTEST:
____________________________ ________________________________ Affix
(Corporate Surety) Corporate
Seal
___________________________________
(Business Address)
___________________________________
(City/State/Zip Code)
The rate of premium on this bond is $___________________________ per thousand.
The total amount of premium charges is $____________________________..
(The above is to be filled in by Surety Company). (Power of Attorney of person signing for Surety Company must
be attached).
(CERTIFICATE AS TO CORPORATE PRINCIPAL)
I,_________________________________________, certify that I am the ______________________________
Secretary of the corporation named as Principal in the foregoing bond; that
_______________________________________, who signed the said bond on behalf of the Principal, was then
____________________________________________ of said corporation; that I know his signature, and that his
signature thereto is genuine; and that said bond was duly signed, sealed, and attested to for and in behalf of said
corporation by authority of its governing body.
____________________________________________ Affix Corporate Seal
Page 240 of 791
GOBBI CKT 202 SWITCHING AND RELIABILITY ENHANCEMENT PROJECT 62 Spec. No. 24-04
CITY OF UKIAH
Mendocino County, California
MATERIAL AND LABOR BOND
KNOW ALL MEN BY THESE PRESENTS,
That we the undersigned, ______________________________________________________
__________________________________________________________________________, AS PRINCIPAL,
and
__________________________________________________________________________
__________________________________________________________________________, AS SURETY,
are held firmly bound unto THE CITY OF UKIAH, hereinafter called the “City” in the penal sum of
dollars ($____________________)
for the payment of which sum we bind ourselves, our heirs, executors, administrators, and successors, jointly and
severally.
WHEREAS, the Principal has entered into a certain Contract with the City, dated _________________, 20_____,
a copy of which is hereto attached and made a part hereof,
NOW, THEREFORE, the condition of this obligation is such that if the Principal shall in all respects fully perform
the Contract and all duly authorized modifications thereof, during its original term and any extensions thereof that
may be granted and during any guaranty period for which the Contract provides, and if the Principal shall fully
satisfy all claims, arising out of the prosecution of the work under the Contract and shall fully indemnify the City for
all expenses which it may incur by reason of such claims, including its attorney's fees and court costs, and if the
Principal shall make full payment to all persons supplying labor, services, materials, or equipment in the
prosecution of the work under the Contract, in default of which such persons shall have a direct right of action
hereupon; and if the Principal shall pay or cause to be paid all sales and use taxes payable as a result of the
performance of the Contract as well as payment of gasoline and special motor fuels taxes in the performance of
the Contract and all motor vehicle fees required for commercial motor vehicles used in connection with the
performance of the Contract, then this obligation shall be void; otherwise, it shall remain in full force and effect. No
modification of the Contract or extension of the term thereof, nor any forbearance on the part of the City shall in
any way release the Principal or the Surety from liability hereunder. Notice to the Surety of any such modification,
extension, or forbearance is hereby waived.
IN WITNESS WHEREOF, the aforesaid Principal and Surety have executed this instrument and affixed their seals
hereto, this ________ day of _______________,20_______.
In the presence of:
WITNESS:
____________________________________
________________________________(SEAL)
(Individual Principal)
___________________________________
(Business Address)
___________________________________
(City/State/Zip Code)
Page 241 of 791
GOBBI CKT 202 SWITCHING AND RELIABILITY ENHANCEMENT PROJECT 63 Spec. No. 24-04
WITNESS:
____________________________________
______________________________(SEAL)
(Corporate Principal)
___________________________________
(Business Address)
___________________________________
(City/State/Zip Code)
ATTEST:
________________________________
(Corporate Principal) Affix
Corporate
Seal
___________________________________
(Business Address)
___________________________________
(City/State/Zip Code)
ATTEST:
____________________________ ________________________________ Affix
(Corporate Surety) Corporate
Seal
___________________________________
(Business Address)
___________________________________
(City/State/Zip Code)
The rate of premium on this bond is $___________________________ per thousand.
The total amount of premium charges is $____________________________..
(The above is to be filled in by Surety Company). (Power of Attorney of person signing for Surety Company must
be attached).
(CERTIFICATE AS TO CORPORATE PRINCIPAL)
I,_________________________________________, certify that I am the ______________________________
Secretary of the corporation named as Principal in the foregoing bond; that
_______________________________________, who signed the said bond on behalf of the Principal, was then
____________________________________________ of said corporation; that I know his signature, and that his
signature thereto is genuine; and that said bond was duly signed, sealed, and attested to for and in behalf of said
corporation by authority of its governing body.
____________________________________________ Affix Corporate Seal
Page 242 of 791
GOBBI CKT 202 SWITCHING AND RELIABILITY ENHANCEMENT PROJECT 64 Spec. No. 24-04
DIRECTIONS FOR PREPARATION OF PERFORMANCE AND MATERIAL AND LABOR BOND
1. Individual sureties, partnerships, or corporations not in the surety business will not be acceptable.
2. The name of the Principal shall be shown exactly as it appears in the Contract.
3. The penal sum shall not be less than required by the Specifications.
4. If the Principals are partners or joint venturers, each member shall execute the bond as an individual and
state his place of residence.
5. If the Principal is a corporation, the bond shall be executed under its corporate seal.
If the corporation has no corporate seal, it shall so state and affix a scroll or adhesive seal following the
corporate name.
6. The official character and authority of the person(s) executing the bond for the Principal, if a corporation,
shall be certified by the Secretary or Assistant Secretary thereof under the corporate seal, or copies
attached to such records of the corporation as will evidence the official character and authority of the
officer signing, duly certified by the Secretary or Assistant Secretary, under the corporate seal, to be true
copies.
7. The current power-of-attorney of the person signing for the surety company must be attached to the bond.
8. The date of the bond must not be prior to the date of the Contract.
9. The following information must be placed on the bond by the surety company:
a. The rate of premium in dollars per thousand; and
b. The total dollar amount of premium charged.
10. The signature of a witness shall appear in the appropriate place attending to the signature of each party of
the bond.
11. Type or print the name underneath each signature appearing on the bond.
12. An executed copy of the bond must be attached to each copy of the Contract (original counterpart)
intended for signing.
Page 243 of 791
GOBBI CKT 202 SWITCHING AND RELIABILITY ENHANCEMENT PROJECT 65 Spec. No. 24-04
CITY OF UKIAH
Mendocino County, California
DEFECTIVE MATERIAL AND WORKMANSHIP (MAINTENANCE) BOND
KNOW ALL MEN BY THESE PRESENTS,
That we, _____________________________________________________________________
__________________________________________________________________, as PRINCIPAL
and__________________________________________________________________________
___________________________________________________________________, as SURETY,
are held and firmly bound unto the City of Ukiah as Obligee, in the penal sum of
___________________________________________________________________________________
_________________________________________________________($____________________),
(5 PERCENT OF THE FINAL CONTRACT AMOUNT)
to which payment well and truly to be made, we do bind ourselves, our and each of our heirs, executors,
administrators’ successors and assigns jointly and severally, firmly by these presents.
WHEREAS, the said Principal entered into a Contract with the City of Ukiah
dated_________________________
for _________________________________________________________________________________
____________________________________________________________________________________
WHEREAS, said Contract has been completed, and was approved on the ______ day of ___________,
_________,
NOW, THEREFORE, THE CONDITION OF THIS OBLIGATION IS SUCH, that if the Principal shall guarantee that
the work will be free of any defective materials or workmanship which become apparent during the period of one
(1) year following completion of the Contract, then this obligation shall be void, otherwise to remain in full force and
effect, provided however, any additional warranty or guarantee whether expressed or implied is extended by the
Principal or Manufacturer only, and the surety assumes no liability for such a guarantee.
Signed, sealed, and dated this __________ day of ____________, 20_____.
__________________________________________________(Seal)
BY:_______________________________________________(Seal)
__________________________________________________(Seal)
Principal
__________________________________________________(Seal)
BY:_______________________________________________(Seal)
__________________________________________________(Seal)
Surety
Page 244 of 791
W.O.
GRID
SCALE
DWG. No.
SHEET of
-
9
1 4
TITLE:APPROVED BY:
AS BUILT
-
1" = 20'
DATE DRAWN CHECKED
ELECTRIC UTILITY DEPARTMENT
DESIGNED
AMS5/7/2024 AMS
NOT TO SCALE.
THEN DRAWING IS
NOT MEASURE 1"
IF THIS BAR DOES
No.DSG. BYREVISIONS APPDCKDBYDATE
Switching and Reliability Enhancement Project
Project Locations - 225 S Orchard Ave, Southwest
corner of Gobbi/Orchard, 700 Block of East Gobbi St
1) CONFORM TO THESE SPECIFICATIONS AND REQUIREMENTS OF THE CITY ENGINEER.
2)COMPACTION: CONFORM TO SECTION 19-5, "COMPACTION" OF CALTRANS STANDARD SPECIFICATIONS, THESE PLANS, AND
REQUIREMENTS OF THE CITY ENGINEER. CONTRACTOR TO PROVIDE INDEPENDENT MATERIALS AND COMPACTION
TESTING.
3) AGGREGATE SUBBASE: CLASS 3. CONFORM TO SECTION 25, "AGGREGATE SUBBASES", OF CALTRANS STANDARD
SPECIFICATIONS. SUBJECT TO CITY ENGINEER'S INSPECTION AND APPROVAL, REUSE EXITING SURFACING AND
AGGREGATE BASE. CRUSH A.C. PAVEMENT FOR REUSE AS REQUIRED. IF EXISTING MATERIAL IS INSUFFICIENT IN QUALITY
OR QUANTITY USE CLASS 2 AGGREGATE SUBBASE.
4) AGGREGATE BASE: CLASS 2, CONFORM TO SECTION 26, "AGGREGATE BASES", OF CALTRANS STANDARD SPECIFICATIONS.
5)ASPHALT CONCRETE: TYPE B. CONFORM TO SECTION 39, "ASPHALT CONCRETE", OF CALTRANS STANDARD
SPECIFICATIONS.
6) FOG SEAL COAT: CONFORM TO SECTION 37, "BITUMINOUS SEALS", OF CALTRANS STANDARD SPECIFICATIONS.
7)CONCRETE: CLASS B. CONFORM TO SECTION 90, "PORTLAND CEMENT CONCRETE", OF CALTRANS STANDARD
SPECIFICATIONS.
8) TRAFFIC STRIPES: CONFORM TO SECTION 84, "TRAFFIC STRIPES AND PAVEMENT MARKINGS", OF CALTRANS STANDARD
SPECIFICATIONS.
9) ANY SIDEWALK REMOVAL AND REPLACEMENT SHALL BE DONE TO SCORE LINES.
10)TRENCH WIDTH TO BE 24" IN THE STREET AND 12" FOR RESIDENTIAL SERVICE UNLESS OTHERWISE SPECIFIED. DEPTH TO
VARY DEPENDING ON CONDUIT SIZE AND CLEARANCE.
11) TWELVE INCHES OF SEPARATION MUST BE KEPT BETWEEN ELECTRIC AND ALL OTHER UTILITIES.
TRENCH DETAILS
IN ROADWAY NOT IN ROADWAY
CURB & SIDEWALK SECTION
A. CONTRACTOR TO FURNISH AND/OR INSTALL:
1. All trenching, backfill and compaction per City Specifications, AT&T requirement and Comcast Specifications. Construction work shall be done according
to applicable rules and regulations.
2. Clean sand shall be used to backfill to a minimum of 3 in. above conduit(s) when a single layer of conduit is placed. Slurry cement per Caltrans
Specification 19.3.02E shall be used when more than one conduit layer is present or conduits are placed in spacers.
3. All conduit, see Conduit Table A. Including all stubs for future.
4. Concrete bags are required at all vertical 90' degree bends. 2 bags for 1-2 conduits, 6 bags for 3-4 conduits, and 8 bags for 5-6 conduits. The amount of
bags may be increased in the field by Project Manager, if required, and will be paid on line item.
5. Remove and replace existing asphalt concrete and sidewalk as required to install conduits and related equipment per City specifications. Please contact
COU Public Works Department.
6. Prove and install pull line (Mule Tape - 2500 lbs.,
3 4" polyester) in all conduit (electric, phone and cable). All Mule Tape shall have footage markers. UEUD
Project manager shall be present for all mandrelling and conduit must be proved in both directions. Conduit line items are paid in actual footage at time of
proving conduit.
7. Exact grade and location for all equipment:
a. Primary Vault (installation only) 504 vault with 6" riser and cover Specification # 317 2530
b. Padmount transformer box pad (installation only) Specification # 922 5402 & 317 2425 (4)
c. Primary Pedestal enclosure box pad (installation only) Specification # 922 5405 & 317 2431
d. Grounding per Electrical Construction Standard 314 1007 at each primary vault, primary junction box and grounding per Electrical Construction
Standard 314 1008 at each transformer pad, primary pedestal enclosure, primary riser and each location otherwise noted on plans.
e. Secondary electric boxes (installation only) Specification # 311 2105
f. Bumper posts per City of Ukiah Specification # 326 1503.
8. Excavation, backfill and compaction for primary vaults, including installation of 12" to 18" of drain rock below vault. (Hydro hammer is not to be used
around substructures) City of Ukiah to inspect each primary junction box upon project backfill completion. Box to be set level and flush with adjacent
paving. Vaults located in traffic locations may require a 2'-3' apron at the discretion of the COUEUD Project Manager.
9. CATV SERVICE VAULTS - shall be N30, N36 & B48 (w/ 10" extension) per Comcast Specifications. Service box shall be Oldcastle Precast and marked
CABLE TV. The cover shall be a reinforced concrete lid. Conduit entry and service box placement shall meet Comcast Specifications. Exact grade and
location for all CATV equipment shall be met.
10. AT&T SERVICE BOXES - shall be Jensen Precast K243630AT with H-20 traffic rated non-skid covers or approved equal. Exact grade and location for all
AT&T equipment shall be met. All conduit entries to AT&T boxes and vaults shall be horizontal.
11. During Construction signage in business districts are required at each end of the project and all intersections indicating businesses are open. Signage
must be approved by the City of Ukiah Electric Utility Department.
CITY OF UKIAH TO SUPPLY THE FOLLOWING MATERIALS AND SERVICES:
12. Conductor, terminations, equipment and labor necessary to convert the existing overhead system to an underground system.
13. Answer questions regarding the drawing, specifications and locations of all electrical substructures.
14. Inspection of all electrical substructures prior to backfill.
15. Primary vault(s) (material only).
16. Padmount transformer box pad(s) (material only).
17. Primary pedestal enclosure box pad(s) (material only).
18. Secondary services boxes (material only).
CONSTRUCTION NOTES:
a. Electrical substructures including conduit and grounding shall be inspected by the UEUD for proper installation prior to
backfill of any excavation. You may call the UEUD at (707) 467-5775 to schedule inspection. The Contractor shall notify the
UEUD 48 hours in advance of any inspection to be performed outside the normal workday (Monday through Thursday)
b. Contractor to be responsible for condition of all substructures (for example, trench settlement, damaged substructures, etc.)
until one year after the date of completion of project.
c. Contractor shall not excavate until all utility agencies have been given the opportunity to mark their facilities in the field.
d. Contractor shall pothole all underground utilities locations to determine exact depth prior to trenching. Contractor shall follow
all USA laws.
e. All landscape shall be returned to its original condition, or better; including repairs of all water lines that were removed due to
construction.
f. All road closures must be approved by the City of Ukiah 72 hours in advance.
g. Existing utilities are shown in approximate locations based on available records. Service laterals are not indicated. Contact
public works engineering department at 707-463-6282. It is the Contractor's responsibility to determine actual vertical and
horizontal alignments of any and all utilities in the vicinity of the work area prior to any work being performed and shall adjust
the depth of the new utilities to clear as directed by the Engineer. The City of Ukiah and the Engineer assume no
responsibility for underground obstructions that may be encountered.
h. Any damages to City or other utilities caused by project operations shall be the contractor's responsibility. Contractor must
repair all disturbed or damaged conduit immediately regardless if the conduit appears abandoned and must notify the owner
utility for immediate repair. No conduit is to be considered abandoned unless the utility owner gives written permission.
i. Caution shall be exercised when digging within the dripline of any tree. Roots larger than 2 inches shall not be cut without
permission from the Engineer. In the event that a tree root larger than 2 inches needs to be removed, the root pruning shall
be performed by a City approved licensed arborist only. Contact the City Public Works Department for a list of approved
arborists, 707-463-6282.
j. Contractor shall protect and preserve City survey monuments. If not possible contractor shall coordinate 10 days in advance
with City of Ukiah for referencing of existing monuments prior to work in the area. If monument(s) are disturbed contractor
shall reconstruct per City Standards. Please Contact the City Public Works Engineer, 707-463-6284.
k. Contractor shall notify all customers within the construction zone of proposed work schedule at the start of project.
l. Contractor shall notify all customers 48 hours in advance of any construction or disruption of traffic flow impacting the
property and any driveway closures by hanging door knockers and distributing flyers at each residence or business
entrance.
m. Contractor shall remove and replace sidewalk and concrete planter strips to the nearest transverse score mark on both sides
as required by the Engineer for conduit installations. Contact the City Public Works Engineering Department, 707-463-6282,
for sidewalk specifications and concrete color matching. Concrete color must match existing.
n. All trenches shall be backfilled and compacted per City Specifications. Compaction tests are required for all trenches in
roadway, every 200', and for every intersection crossing.
o. Trench depth and location may have to be adjusted in the field to avoid existing facilities. All depth changes must be
approved by engineer.
p. All conduit shall be proved with the appropriate size mandrel to match conduit size and must be acceptable to the UEUD.
Conduit shall be free of dirt, rocks or other obstructions which could prevent, hinder or harm the installation of electric cable.
Project Manager shall be present for all mandrelling and conduit must be proved in both directions. Conduit line items are
paid by actual footage at time of proving conduit.
q. Mule Tape shall be installed in all conduits (electric, phone & cable). The open end of all conduits must be protected in a
manner that prohibits dirt or debris from entering. Mule tape shall have footage markers.
r. Maximum deflection of a 20' section of conduit shall be 5” unless pre-made bends are used.
s. Standard interlocking conduit spacers that provide a separation of 2" (min) between conduit shall be used, where specified.
Spacers shall be spaced 5' apart (max.) or where conduit transitions are made. Provisions must be made ahead of time to
keep conduit from floating during slurry pour.
t. The ends of all stub conduits shall be securely capped. All trenching of electrical conduit shall have tracer tape installed
above electrical conduit.
u. The UEUD shall assist the contractor with the installation of all conduit into any energized equipment (vaults, pads or boxes).
An UEUD Qualified Electrical Worker is required to be present during the installation of conduit into any energized
equipment. Customer service outage time should be held to a minimum and shall not exceed one working day. All outages
shall be coordinated with the City of Ukiah Electric Department.
CONSTRUCTION RESPONSIBILITIES
CONDUIT TABLE A
Size Electric Cable TV Phone
Co
n
d
u
i
t
i
n
T
r
e
n
c
h
1 Mi
n
i
m
u
m
Ra
d
i
u
s
9
0
°
El
b
o
w
s
1"18"18"-
2"24"24"60"
3"36"24"-
4"36"-60"
6"48"--
Conduit Type All PVC 40 2 PVC 40 PVC 40
Fittings Type All TC-3
Long Line Couplings
Standards All
NEMA TC-2
UL 651
UL 514B
Color All Gray White Gray or
White
Marking All "CATV" Every 5'
St
r
e
e
t
l
i
g
h
t
Bo
r
i
n
g
Co
n
d
u
i
t
3 Conduit Type 1"HDPE Smoothwall Sch 40 N/A N/A
Standards All NEMA TC 7
ANSI D1248 N/A N/A
Color All Gray N/A N/A
1. Conduits shall be joined using a medium body, clear, electrical conduit PVC solvent cement approved by the UEUD.
2. Risers locations: Sweeps Shall be schedule 40 with concrete bags on the vertical 90 degree bends, but shall be schedule 80 and steel
conduit coming out of the ground. UEUD requires compaction tests for all trenches in roadway, every 200', and every intersection
crossing. Conduit shall be stubbed 6" above ground level and mounted per spec 311 2007.
3. Conduit shall be installed by horizontal directional drilling (boring). Conduit shall be equipped with SILICORE® inner lining or approved
equivalent system for ease of installing conductor. Conduit shall be continuous - couplings or joints are not permitted except couplings
may be used immediately adjacent to streetlight foundations, junction boxes and /or power sources for connection of a schedule 40 elbow
to the HDPE conduit. Couplings shall be of the compression type.
Switching and Reliability Enhancement Project
Project Locations - 225 S Orchard Ave, Southwest corner of
Gobbi/Orchard, 700 Block of East Gobbi St
THE PLACEMENT OF BOXES/VAULTS AND CONDUITS AS SHOWN
ON PLANS ARE FOR RECOMMENDED INSTALL ONLY. IT IS THE
RESPONSIBILITY OF THE CONTRACTOR TO VERIFY THE CORRECT
LOCATION AND DEPTH WITH APPROPRIATE AGENCIES. NEITHER
UTILITY DESIGN SERVICES LLC NOR THE DESIGNER ASSUME ANY
RESPONSIBILITY FOR FINAL INSTALLATION.
NTS
E L E C TRI
C
U
TI L I T Y
C I T Y O F UKI
A
H
F
O
U
NDED 1 8 7 6
M E N DOCI
NO
C
O
U N T Y
2 ENG DPTSpecifications, Contractor Responsibilities, & Notes updated KJ1/30/2024
ATTACHMENT - 2
Page 245 of 791
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NEW PED - WEST ELEVATION
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W.O.
GRID
SCALE
DWG. No.
SHEET of
-
10
2 4
BIG LOTS - NEW PED
225 S. ORCHARD AVE.
TITLE:APPROVED BY:
AS BUILT
-
AS SHOWN
No.DSG. BYREVISIONS APPDCKDBY
DATE DRAWN CHECKED
ELECTRIC UTILITY DEPARTMENT
DESIGNED
DATE
AMS02/5/22 AMS
SCALE 1" = 10'
NOT TO SCALE.
THEN DRAWING IS
NOT MEASURE 1"
IF THIS BAR DOES
SINGLE LINE CA$LE DIAGRAM
NTS
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1-4
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P
r
i
1-4" Pri
X
#
(E) 1-4" PRIMARY
CONDUIT TO VAULT 96
Page 246 of 791
S
O
R
C
H
A
R
D
A
V
E
N
U
E
E GOBBI STREET
Vault 51
Vault 52
PED 455
V-15
14M
(E) 2-STR AL CKT 202 (L
O
W
E
R
O
H
C
K
T
)
(E) 2/0 STR (DE-ENEGIZED UP
P
E
R
O
H
C
K
T
)
490
(E
)
C
K
T
2
0
2
U
G
(E) CKT UG TO PED 455
(E) CKT 202 UG
(E)
C
K
T
2
0
2
O
H
T
O
B
E
R
E
M
O
V
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D
(E) CK
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U
G
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P
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1
4
G
B
B
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E
2
3
724
69
7
MH-26
14OR
C
H
S
1
1
14GBBIE22
14GBBIE21
14GBBIE
2
0
V-1
V-25
INSTALL 2-6"
CONDUITS
INTERCEPT (E) 6"
(CKT 202) CONDUIT &
EXTEND TO NEW PMS
E GOBBI STREET
S
O
R
C
H
A
R
D
A
V
E
N
U
E
(E
)
1
-
6
"
C
O
N
D
U
I
T
INTERCEPT (E) 4" CONDUIT
FROM PED 455 TO VAULT
15 & EXTEND TO NEW PMS
TO
V
A
U
L
T
5
3
NEW
PMS
1-P
6
'
'
2-P
6
'
'
E GOBBI ST
S
O
R
C
H
A
R
D
A
V
E
CINDEE
D
R
14M
150
208Y/120T1078
75
208Y/120T1876
75
208Y/120 T1884
208Y/120T1869
75
480Y/277 T1874
300
PPB
V
V
2
PED 726
V
2A
PED 722
V
1
P
P
B
P
P
B
V 15
PED 455
123
PMS
724 S
SB
100A
2B
V
87
V
88
V
25V
89
V
85
V
86
V
14OR
C
H
S
1
1
14G
B
B
I
E
1
9
14GBBIE23
Old SUB Pole
90
V
P
P
B
P
P
B
NEW
PMS S
NEW PMS INSTA..ATION DETAI.
GOBBI/ORCHARD SOUTHWEST CORNER 1"=4'
E GOBBI ST
S
O
R
C
H
A
R
D
A
V
E
A
B
W.O.
GRID
SCALE
DWG. No.
SHEET of
-
14
3 4
TITLE:APPROVED BY:
AS BUILT
-
AS SHOWN
No.DSG. BYREVISIONS APPDCKDBY
DATE DRAWN CHECKED
ELECTRIC UTILITY DEPARTMENT
DESIGNED
DATE
AMS02/06/22 AMS
SCALE 1" =
2
0
'
25 1/2"
600A
200A
FR
O
N
T
70"
81.5"
62 3/4"
27"
(N) 4" CONDUIT
TO PED 455
6"
4"
(N) 6" CONDUIT TO
VAULT 53 FOR 202 CKT
6"
(N) 2-6" CONDUITS
TO VAULT 15 FOR
202 CKT
GOBBI/ORCHARD - NEW PMS
SOUTHWEST CORNER
NOT TO SCALE.
THEN DRAWING IS
NOT MEASURE 1"
IF THIS BAR DOES
ONE LINE DIAGRAM
V-15
NEW
PMS
1-6"
P
r
i
(
C
k
t
2
0
2
)
V-
5
3
SING.E .INE COND7IT DIAGRAM
NTS
1-6
"
P
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i
(
C
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t
2
0
2
)
1-6"
P
r
i
(
C
k
t
2
0
2
)
600A
6"
600A
To PED 455
1-4" Pri
Page 247 of 791
T1409
25
AB
(
E
)
3
"
P
V
C
2
-
2
S
T
R
A
L
S
.
B
.
E GOBBI ST
B
A
B
C
O
C
K
L
N
Sidewalk
PED 751
PED
700
15-31
UG PRIMARY TO
JUNCTION VAULT 82
PG&E-1
A
B
C
(N) 3 - 397 K
C
M
A
L
1-P6''
1
-
P
6
'
'
1
-
P
6
'
'
1-P6''
1-P6''
1-P6''
1-P6''
C
R
E
E
K
UG PRIMARY TO
PAD TRANS 15-32
UG PRIMARY TO
TX 2116, PAD 15-30
C
L
U
B
H
O
U
S
E
D
R
INSTALL 3 - #397 kcmil AA
BETWEEN PG&E-1 AND POLE
15GOBBIE03
INTERCEPT EXISTING
PRIMARY CONDUIT AND
EXTEND TO PMS 775
Sidewalk
Dwy
No Sidewalk
No Sidewalk
No Sidewalk
Sidewalk
A
E GOBBI ST
Sidewalk
Sidewalk
(E)PED 751
Dwy
B
PG&E-2
15GBBI
E
0
3
PMS 775
1
-
P
4
'
'
1
-
P
4
'
'
1
-
P
4
'
'
1-P4''
(E) 3 - 397 KC
M
A
L A
B
C
INTERCEPT EXISTING 1-4" PVC
CONDUIT AND EXTEND TO PMS 775
INSTALL 1-4' PVC CONDUIT
BTWN 15-31 AND PMS775
AND INSTALL 1-6" PVC
CONDUIT BTWN POLE
15GBBIE03 AND PMS775.
INSTALL 1-6" PVC CONDUIT BETWEEN
PMS775 AND STUB CONDUIT IN
STTREET. LOCATION TO BE MARK BY
UEUD.
B
A
B
C
O
C
K
L
N
E GOBBI ST
JPED 595
PPB
PPB
PPB
P
P
B
PED 751
T1409
25
AB
480Y/277T1631
500
12470 KV T1421
300
480Y/277 T1787
500
PPB
AB T980
75
LF
AB T2116
25
JV-82
PED 700
P
P
B
PPB
4" EMPTY PVC
6" EMPTY PVC
15GBB
I
E
0
3
15-34
15-32 15-33
15-31
15-27
15-30
15-26
15-24
PG&E-2
PG&E-1
PA
B
C
(E) 3 - 39
7
K
C
M
A
L
C
R
E
E
K
PMS 775S
PG&E-2
CHAIN-LINK FENCE
PMS 775 - COND7IT LOCATION DETAIL
1"=4'
SIDEWALK
FOC
GUTTER
97.5"
89.5"
600A
200A
FRONT
62 3/4"
6"
4"
(N) 6" CONDUIT
TO RISER POLE
15GBBIE03
(N) 4" CONDUIT
TO PED 700
200A
4"
4"
(N) 4" CONDUIT
TO XFMR 15-31
(N) 4" CONDUIT
TO(E) PPB-1
W.O.
GRID
SCALE
DWG. No.
SHEET of
-
15
4 4
TITLE:APPROVED BY:
AS BUILT
-
1" = 20'
No.DSG. BYREVISIONS APPDCKDBY
DATE DRAWN CHECKED
ELECTRIC UTILITY DEPARTMENT
DESIGNED
DATE
AMS7/13/21 AMS
SCALE 1" = 20'
NOT TO SCALE.
THEN DRAWING IS
NOT MEASURE 1"
IF THIS BAR DOESSINGLE LINE CABLE DIAGRAM
NTS
RISER LOCATION
POLE 15GBBIE03 NTS
ONE LINE DIAGRAM
15GB
B
I
E
0
3
PMS
775
PED
700
1-4" Pri1-6" Pri (600A)
X
#
25 1/2"
600A 200A
FR
O
N
T
78"
86"
62 3/4"
6"4"
(N) 6" CONDUIT
TO RISER POLE
15GBBIE03
(N) 4" CONDUIT
TO PED 700
EAST GOBBI STREET
INSTALL PMS 751
202 CIRCUIT EXTENSION
4"4"
(N) 4" CONDUIT
TO XFMR 15-31 (N) 4" CONDUIT
TO (E) PPB-1
15-31
1-4" Pri
1-6" Pri (600A) (EMPTY)
PPB
(E) PPB-1
1 AMS RELOCATE PMS TO 775 E GOBBI ST AMS9/14/22
Page 248 of 791
ENGINEER'S ESTIMATE OF QUANTITIES FOR BID ITEM #1
NEW PEDESTAL - 225 SOUTH ORCHARD AVE
Item
No. Description Quantity Unit of
Measure Unit Price Item Total
1. EXCAVATE, TRENCH, BACKFILL AND
COMPACTION (24”X59” TRENCH) 30 LF $145.00 $3,660.00
2. REMOVE AND REPLACE ASPHALT
CONCRETE (24” TRENCH) 72 SF $26 $1,746.00
3. 4” PVC SCH 40 CONDUIT INCLUDING
INSTALLATION (ELECTRIC) 40 FT $6.08 $243.20
4.
SIDEWALK REMOVAL AND REPLACEMENT
FOR INSTALLATION OF ELECTRIC, CABLE &
AT&T VAULTS AND BOXES
24 SF $38.00 $912.00
5.
EXCAVATE, BACKFILL, COMPACTION AND
INSTALL PEDESTAL BOX PAD (CITY TO
PROVIDE)
1 EA $1500.00 $1,500.00
6. LANDSCAPE REMOVAL AND REPLACEMENT 1 LS $5000.00 $5,000.00
7. MOBILIZATION 1 LS $5000.00 $5000.00
8. DEMOBILIZATION 1 LS $3000.00 $3000.00
Total Bid Amount = $21,061.20
ENGINEER'S ESTIMATE OF QUANTITIES FOR BID ITEM #2
NEW PADMOUNT SWITCH – SOUTHWEST CORNER OF GOBBI/ORCHARD
Item
No. Description Quantity Unit of
Measure Unit Price Item Total
1. EXCAVATE, TRENCH, BACKFILL AND
COMPACTION (24”X59” TRENCH) 80 LF $145.00 $11,600.00
2. 4” PVC SCH 40 CONDUIT INCLUDING
INSTALLATION (ELECTRIC) 30 FT $15.00 $450.00
3. 6’ PVC SCH 40 CONDUIT INCLUDING
INSTALLATION (ELECTRIC) 100 FT $20.00 $2,000.00
4.
SIDEWALK REMOVAL AND REPLACEMENT
FOR INSTALLATION OF ELECTRIC, CABLE &
AT&T VAULTS AND BOXES
48 SF $38.00 $1,824.00
5.
EXCAVATE, BACKFILL, COMPACTION AND
INSTALL PADMOUNT SWITCH BOX PAD (CITY
TO PROVIDE)
1 EA $3,000.00 $3,000.00
Total Bid Amount = $18,874.00
ENGINEER'S ESTIMATE OF QUANTITIES FOR BID ITEM #3
NEW PADMOUNT SWITCH – 700 BLOCK OF EAST GOBBI STREET
Item
No. Description Quantity Unit of
Measure Unit Price Item Total
1. EXCAVATE, TRENCH, BACKFILL AND
COMPACTION (24”X59” TRENCH) 340 LF $145.00 $49,300.00
2. REMOVE AND REPLACE ASPHALT
CONCRETE (24” TRENCH) 870 SF $26.00 $22,620.00
3. 4” PVC SCH 40 CONDUIT INCLUDING
INSTALLATION (ELECTRIC) 180 FT $15.00 $2,700.00
4. 6’ PVC SCH 40 CONDUIT INCLUDING
INSTALLATION (ELECTRIC) 190 FT $20.00 $3,800.00
5.
SIDEWALK REMOVAL AND REPLACEMENT
FOR INSTALLATION OF ELECTRIC, CABLE &
AT&T VAULTS AND BOXES
12 SF $38.00 $456.00
6.
EXCAVATE, BACKFILL, COMPACTION AND
INSTALL PADMOUNT SWITCH BOX PAD (CITY
TO PROVIDE)
1 EA $3,000.00 $3,000.00
7. LANDSCAPE REMOVAL AND REPLACEMENT 1 LS $5,000.00 $5,000.00
Total Bid Amount = $86,876.00
ATTACHMENT - 3
Page 249 of 791
Page 1 of 2
Agenda Item No: 8.c.
MEETING DATE/TIME: 5/15/2024
ITEM NO: 2024-191
AGENDA SUMMARY REPORT
SUBJECT: Approve a Resolution Authorizing the Submission of an Application for Grant Funds for the
California Museum Grant Program and Approve Corresponding Budget Amendments if Awarded the Grant.
DEPARTMENT: Community Services PREPARED BY: Neil Davis, Community Services Director
PRESENTER: Neil Davis
ATTACHMENTS:
1. Resolution for CA Museum Grant
Summary: Approve the Resolution authorizing the submission of an application for Grant Funds for the
California Museum Grant Program and approve corresponding budget amendments if awarded the grant.
Background: Assembly Bill (AB) 716 established the California Cultural and Historical Endowment (CCHE) in
2002. Funds for the CCHE came from Proposition 40, the California Clean Water, Clean Air, Safe
Neighborhood Parks, and Coastal Protection Act of 2002. $122 million in grants were distributed competitively
for the acquisition, restoration, preservation, and interpretation of historical and cultural resources. In 2013, AB
482 (Atkins) authorized the creation of a specified competitive grant program administered by CCHE to
support small capital projects in museums. On September 23, 2018, Senate Bill (SB) 1493 was approved and
expanded the museum grant program’s project focus to include exhibits, educational programs, outreach
programs, public programs, curriculum, marketing, and collections care in museums. The Budget Act of 2020
(SB 74) states that the California Natural Resources Agency shall prioritize the funds for museums severely
affected by COVID-19 and that serve historically underserved communities and/or students subject to Title 1
of the Federal Elementary and Secondary Education Act. The intent of this program is to solicit proposals for
program projects or capital projects that assist and enhance museums that are deeply rooted in, and reflective
of, previously underserved communities.
The Sunhouse at Grace Hudson Museum is a 1911 redwood Craftsman bungalow that was the home of
Grace and John Hudson. It is the cornerstone historic feature of the Grace Hudson Museum experience.
Discussion: The California Museum Grant Program funds capital improvement projects that act to preserve
at-risk cultural and natural collections and historic buildings. The Sun House at GHM is a historic building. The
roof of the Sun House was last replaced in the 1980s and is now badly in need of replacement. The poor state
of the roof places it at increased fire risk. Additionally, the collections are at risk due to temperature swings
during loss of power as can happen in Public Safety Powers Shutdown events (PSPS). GHM staff in
consultation with the Director of Community Services developed and reviewed a variety of possible projects
and concluded protecting the Sun House and Museum collections from fire is the most important immediate
need for the GHM as well as being a fundable project.
Staff is still working on the scope and budget of the project but will likely ask for funds to replace the Sun
House roof, install fire safe landscaping and a new fire alarm system, and purchase and install an emergency
back-up generator. The total grant request will likely be around $350,000 - $400,000. The grant requires a
minimum 5% match. Director of GHM David Burton and Director of Community Services Neil Davis plan to
work with the Sun House Guild or other volunteers to fundraiser to cover the matching expenses. The grant is
due on May 22nd and requires a resolution from the City Council approving the grant application. Staff
Page 250 of 791
Page 2 of 2
recommends Council approve the attached resolution (Attachment 1) authorizing the application for grant
funds from the California Museum Grant Program.
Recommended Action: Approve the Resolution Authorizing the Submission of an Application for Grant
Funds for the California Museum Grant Program and approve corresponding budget amendments if awarded
the grant.
BUDGET AMENDMENT REQUIRED: Yes, contingent on award.
CURRENT BUDGET AMOUNT: 0
PROPOSED BUDGET AMOUNT: TBD
FINANCING SOURCE: Grant and Donations
PREVIOUS CONTRACT/PURCHASE ORDER NO.: NA
COORDINATED WITH: David Burton, GHM Director
DIVERSITY-EQUITY INITIATIVES (DEI): N/A
CLIMATE INITIATIVES (CI): 10a – Protect from dangerous emission by preventing fires.
GENERAL PLAN ELEMENTS (GP):GP-A4 - Public Facilities, Services, and Infrastructure Element
Page 251 of 791
RESOLUTION NO. 2024-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH APPROVING THE APPLICATION
FOR GRANT FUNDS FOR THE CALIFORNIA MUSEUM GRANT PROGRAM
WHEREAS, the Legislature and Governor of the State of California have provided funds for the program
shown above; and
WHEREAS, the California Natural Resources Agency has been delegated the responsibility for the
administration of this grant program, establishing necessary procedures; and
WHEREAS, said procedures established by the California Natural Resources Agency require a resolution
certifying the approval of application(s) by the Applicant’s governing board before submission of said
application(s) to the State; and
WHEREAS the Applicant, if selected, will enter into an agreement with the State of California to carry out
the project:
NOW, THEREFORE, BE IT RESOLVED that the Enter Governing Body
1. Approves the filing of an application for the for The Sunhouse: Protecting a Vital, Historic
Resource; and
2.Certifies that Applicant understands the assurances and certification in the application package; and
3. Certifies that Applicant or title holder will have sufficient funds to operate and maintain the project(s)
consistent with the land tenure requirements or will secure the resources to do so; and
4.Certifies that it will comply with the provisions of Section 1771.5 of the California Labor Code; and
5. If applicable, certifies that the project will comply with any laws and regulation including, but not
limited to, the California Environmental Quality Act (CEQA), legal requirements for building codes,
health and safety codes, disabled access laws, environmental laws and, that prior to commencement
of construction, all applicable licenses and permits will have been obtained; and
6. Certifies that Applicant will work toward the State Planning Priorities intended to promote equity,
strengthen the economy, protect the environment, and promote public health and safety as included
in Government Code Section 65041.1; and
7. Appoints the City Manager or designee, as agent to conduct all negotiations, execute and submit all
documents including, but not limited to applications, agreements, payment requests and so on,
which may be necessary for the completion of the aforementioned project(s).
PASSED AND ADOPTED this 15th day of May 2024, by the following roll call vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
_______________________________
Josefina Dueñas, Mayor
ATTEST:
__________________________________
Kristine Lawler, City Clerk
ATTACHMENT 1
Page 252 of 791
Page 1 of 2
Agenda Item No: 8.d.
MEETING DATE/TIME: 5/15/2024
ITEM NO: 2024-192
AGENDA SUMMARY REPORT
SUBJECT: Adopt Resolution Approving Transmission Owner Rate Case Agreement with Northern California
Power Agency, and Authorize City Manager to Execute All Necessary Documents.
DEPARTMENT: Electric Utility PREPARED BY: Cindy Sauers, Electric Utility Director
PRESENTER: Cindy Sauers, Electric Utility Director
ATTACHMENTS:
1. Transmission Owner Rate Case Agreement Resolution
2. Transmission Rate Case Program Agreement - Final
Summary: Council will consider adopting a Resolution approving the Transmission Owner Rate Case
Agreement with Northern California Power Agency (NCPA), and authorize the City Manager or his designee to
execute the agreement.
Background: The City is a founding member of NCPA, a joint action agency that was established in 1968 by
a group of locally-owned electric utilities to make joint investments in energy resources to ensure an
affordable, reliable, clean supply of electricity for its customers. The types of services that NCPA provides to
member utilities include power management, scheduling and dispatch services, and legislative and regulatory
advocacy. NCPA is governed by a Commission made up of representatives from each member utility.
The City participates in various generation projects through NCPA, including the Geothermal Project; the
Calaveras Project, a large hydroelectric project in Calaveras County; and Lodi Energy Center. One
component of energy delivery from a generation plant is the transmission system which carries electricity over
long distances at high voltages. The City, as a joint owner of transmission facilities, is subject to transmission
costs associated with transacting in the California Independent System Operator (CAISO) markets.
Discussion: Historically, the Transmission Agency of Northern California (TANC), a joint action agency of
which the City is a member, has acted as the lead agency advocating for Ukiah's interests in Participating
Transmission Owner (PTO) rate cases filed with the Federal Energy Regulatory Commission
(FERC). Recently, other members of TANC have raised concerns with TANC continuing to act as lead agency
in this regard due to cost and resource limitations. To ensure the City, and other interested NCPA members,
can continue to participate in rate cases filed at FERC, with the objective of controlling wholesale transmission
service costs, members have requested representation from NCPA to act as the lead agency by advocating
for member interests at FERC. The services requested include the monitoring, analyzing and participating in
transmission owner rate cases, engaging in industry developments, and striving to limit the exposure of
members to increasing transmission costs.
This agreement has been reviewed by the NCPA Legal Committee, and has been approved by the NCPA
Commission.
Staff recommends adopting a Resolution (Attachment 1) approving the Transmission Owner Rate Case
Agreement (Attachment 2) with Northern California Power Agency (NCPA), and authorizing the City Manager
or his designee to execute the agreement.
Page 253 of 791
Page 2 of 2
Recommended Action: Adopt Resolution approving the Transmission Owner Rate Case Agreement with
Northern California Power Agency, and authorize the City Manager to execute all documents.
BUDGET AMENDMENT REQUIRED: No
CURRENT BUDGET AMOUNT: N/A
PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: N/A
PREVIOUS CONTRACT/PURCHASE ORDER NO.:
COORDINATED WITH: Darcy Vaughn, Deputy City Attorney
DIVERSITY-EQUITY INITIATIVES (DEI):N/A
CLIMATE INITIATIVES (CI):N/A
GENERAL PLAN ELEMENTS (GP):N/A
Page 254 of 791
Attachment 1
RESOLUTION NO. 2024-
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH APPROVING THE TRANSMISSION
OWNER RATE CASE PROGRAM AGREEMENT WITH NORTHERN CALIFORNIA POWER AGENCY
WHEREAS: NCPA is a public agency pursuant to the Joint Exercise of Powers Act of the Government
Code of the State of California and, among other things, is authorized to acquire, construct, finance,
and operate buildings, works, facilities and improvements for the generation and transmission of
electric capacity and energy for resale; and
WHEREAS: Northern California Power Agency (NCPA) provides various power management and
administrative services to its members pursuant to service-based agreements; and
WHEREAS: The City of Ukiah (City) is a member of NCPA and currently takes certain power
management and administrative services from NCPA; and
WHEREAS: Pursuant to the Power Management and Administrative Services Agreement, services may
be requested from NCPA by Members under which no existing Services Agreement is available to satisfy
such needs, and at the sole discretion of the Commission, certain agreements may be developed
between NCPA and a Member to enable NCPA to provide such special services; and
WHEREAS: The City of Ukiah, along with other Members have requested services pertaining to
proceedings that effect the California Independent System Operator (CAISO) transmission costs in order
to protect participating members’ (Participants) transmission assets and strive to limit the Participants’
exposure to increasing transmission costs when transacting in the CAISO markets; and
WHEREAS: NCPA has established the facilities, staff, and the capability for the provision of Services to
the Participants; and
WHEREAS: The NCPA Commission adopted Resolution 24-40 on March 28, 2024 approving the
Transmission Owner Rate Case Program Agreement; and
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Ukiah, that the City Manager is
authorized, on behalf of the City of Ukiah, to enter into the Agreement for Transmission Owner Rate
Case Program with Northern California Power Agency, including any non -substantial modifications to
the Agreement.
PASSED AND ADOPTED at a regular meeting of the City Council of the City of Ukiah on the 15th day of
May 2024, by the following roll call vote:
Page 255 of 791
AYES:
NOES:
ABSENT:
ABSTAIN:
_____________________________
Josefina Duenas, Mayor
ATTEST:
_____________________________
Kristine Lawler, City Clerk
Page 256 of 791
TRANSMISSION OWNER RATE CASE
PROGRAM AGREEMENT
Attachment 2
Page 257 of 791
TO Rate Case Program Agreement
i
TABLE OF CONTENTS
RECITALS .................................................................................................................................... 1
Section 1. Definitions ................................................................................................................. 2
Section 2. Services to be Provided, Duties and Standards of Performance ................. 5
Section 3. Administration of Agreement ............................................................................ 8
Section 4. Term and Termination ......................................................................................... 9
Section 5. Admission and Withdrawal of Participants .................................................. 10
Section 6. Cost of Services ................................................................................................... 11
Section 7. Billing and Payments ......................................................................................... 12
Section 8. Cooperation and Further Assurances .............................................................. 13
Section 9. Participant Covenants and Defaults ................................................................ 14
Section 10. Settlement of Disputes and Arbitration ......................................................... 17
Section 11. Miscellaneous ...................................................................................................... 18
EXHIBIT A (List of Participants and Program Participation Percentages) .................. A-1
Page 258 of 791
TO Rate Case Program Agreement
1
This TRANSMISSION RATE CASE PROGRAM AGREEMENT (“the
Agreement”) is made effective as of _______________________ by and among the
Northern California Power Agency, a joint powers agency of the State of California
(“NCPA”) and those of its Members who execute this Agreement (“Participants”).
NCPA and the Participants are referred to herein individually as a “Party” and
collectively as the “Parties”.
RECITALS
A. NCPA has heretofore been duly established as a public agency pursuant
to the Joint Exercise of Powers Act of the Government Code of the State of California
and, among other things, is authorized to acquire, construct, finance, and operate
buildings, works, facilities and improvements for the generation and transmission of
electric capacity and energy for resale.
B. Each of the Participants is a signatory to the Joint Powers Agreement
which created NCPA and therefore is a Member.
C. Each of the Participants to this Agreement have executed the Power
Management and Administrative Services Agreement, dated October 1, 2014, which
establishes the framework under which Members who are signatory to the Power
Management and Administrative Services Agreement may enter into one or more
Service Agreements with NCPA.
D. Pursuant to the Power Management and Administrative Services
Agreement, from time to time special conditions or requirements for services may be
requested from NCPA by Members under which no existing Services Agreement is
available to satisfy such needs, and at the sole discretion of the Commission, certain
“one-off” agreements maybe developed between NCPA and a Member, or group of
Members, to enable NCPA to provide such special services.
Page 259 of 791
TO Rate Case Program Agreement
2
E. The Participants have requested NCPA to establish facilities, staff and the
capability to act on behalf of the Participants to engage in certain activities, either
directly, indirectly, or in conjunction with legal counsel and subject matter experts,
pertaining to proceedings that effect the CAISO transmission costs, or other
transmission costs as may be applicable, to protect the Participants’ transmission assets
and to strive to limit the Participants’ exposure to increasing transmission costs when
transacting in the CAISO markets, other markets, or as otherwise may be applicable.
F. In response to the Participants’ desire for NCPA to engage in the activities
further described in this Agreement, NCPA has established the facilities, staff and the
capability for the provision of Services to the Participants in accordance with this
Agreement.
G. Each Participant agrees to pay its equitable share of costs associated with
NCPA’s provision of Services, in accordance with the Power Management and
Administrative Services Agreement and this Agreement.
H. The Participants further desire, insofar as possible, to insulate other
Members, whether or not such Members are also Participants, from risks inherent in the
services and transactions undertaken on behalf of any given Member or group of
Members.
I. Upon full execution of this Agreement, this Agreement shall be deemed a
Special Conditions Services Agreement under the Power Management and
Administrative Services Agreement by the Commission.
J. Each of the Parties intends to observe the provisions of this Agreement in
good faith and shall cooperate with all other Parties in order to achieve the full benefits
of joint action.
NOW, THEREFORE, the Parties agree as follows:
Section 1. Definitions.
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1.1 Definitions. Whenever used in this Agreement (including the Recitals
hereto), the following terms shall have the following respective meanings, provided,
capitalized terms used in this Agreement (including the Recitals hereto) that are not
defined in Section 1 of this Agreement shall have the meaning indicated in Section 1 of
the Power Management and Administrative Services Agreement:
1.1.1 “Administrative Services Costs” means that portion of the
NCPA administrative, general and occupancy costs and expenses, including those
costs and expenses associated with the operations, direction and supervision of the
general affairs and activities of NCPA, general management, treasury operations,
accounting, budgeting, payroll, human resources, information technology, facilities
management, salaries and wages (including retirement benefits) of employees,
facility operation and maintenance costs, taxes and payments in lieu of taxes (if
any), insurance premiums, fees for legal, engineering, financial and other services,
power management services, general settlement and billing and general risk
management costs, that are charged directly or apportioned to the provision of
Services pursuant to this Agreement. Administrative Services Costs as separately
defined herein and used in the context of this Agreement is different and distinct
from the term Administrative Services Costs as defined in Section 1 of the Power
Management and Administrative Services Agreement.
1.1.2 “Agreement” means this Transmission Rate Case Program
Agreement, including all Exhibits attached hereto.
1.1.3 “All Resources Bill” means the single, combined monthly bill
from NCPA to a Participant with respect to all NCPA services, programs and
NCPA Projects.
1.1.4 “Defaulting Participant” has the meaning set forth in Section
9.2 of this Agreement.
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1.1.5 “Effective Date” has the meaning set forth in Section 4.1 of this
Agreement.
1.1.6 “Event of Default” has the meaning set forth in Section 9.2 of
this Agreement.
1.1.7 “NCPA” has the meaning set forth in the recitals hereto.
1.1.8 “Participant” has the meaning set forth in the recitals of this
Agreement. Participants to this Agreement are listed in Exhibit A of this
Agreement.
1.1.9 “Party” or “Parties” has the meaning set forth in the recitals
hereto; provided that “Third Parties” are entities that are not part to this
Agreement.
1.1.10 “Power Management and Administrative Services Agreement”
means the NCPA Power Management and Administrative Services Agreement,
dated as of October 1, 2014 between NCPA and the Members who are signatories to
that agreement by which NCPA provides Power Management and Administrative
Services.
1.1.11 “Program Participation Percentage” means the Participant
Program Participation Percentages set forth in Exhibit A of this Agreement.
1.1.12 “Services” has the meaning set forth in Section 2.1 of this
Agreement.
1.1.13 “Term” has the meaning set forth in Section 4.1 of this
Agreement.
1.1.14 “Transmission Owner” or “TO” has the meaning set forth in
the CAISO Tariff.
1.2 Rules of Interpretation. All words and references as used in this
Agreement (including the Recitals hereto), unless in any such case the context requires
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otherwise, shall be interpreted pursuant to Section 1.2 of the Power Management and
Administrative Services Agreement.
Section 2. Services to be Provided, Duties and Standards of Performance.
2.1 Services. The purpose of this Agreement is to set forth the terms and
conditions under which NCPA, acting on behalf of the Participants, may engage in
certain activities, either directly, indirectly, or in conjunction with legal counsel and
subject matter experts, pertaining to proceedings that effect CAISO transmission costs,
or other transmission costs as may be applicable, to protect the Participants’
transmission assets and to strive to limit the Participants’ exposure to increasing
transmission costs when transacting in the CAISO markets, other markets, or as
otherwise may be applicable (the “Services”). Participants shall only be responsible to
pay for Services performed and costs incurred subsequent to the effective date of this
Agreement. Services provided in accordance with this Agreement generally include the
following:
2.1.1 Representing the interests of the Participants by monitoring,
analyzing, and participating in TO rate cases before FERC and any related judicial
appeals, where this applies to TO rate cases and new related transmission activity
matters that are filed;
2.1.2 Engaging in other related filings and industry developments
that affect the cost or provision of transmission service under TO rate cases; and
2.1.3 Engaging in other transmission cost related activities as may be
approved by the Participants.
2.2 Qualified Subject Matter Experts. NCPA’s provision of Services under
this Agreement may be supported by legal services and other specialized services
relevant to NCPA’s participation in proceedings that are performed by qualified subject
matter experts and/or witnesses. All costs incurred by NCPA associated with the
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acquisition of legal services support, or qualified subject matter experts support,
associated with the Services Agreement shall be considered a Services cost pursuant to
this Agreement.
2.3 Coordination with Third Parties. As part of NCPA’s duties under this
Agreement, NCPA shall strive to work collaboratively with other Third Party
intervenors and relevant parties, and where practicable, build alliances and find
common interest in promoting the Participants’ interest consistent with the goals and
objectives established pursuant to Section 2.8 of this Agreement. Such efforts include
building coalitions, where strategically and economically viable, to support the
alignment with other intervenors or to form “joint intervenor” perspectives for
engaging in activities related to the Services provided hereunder. This joint effort may
include coordinating and sharing responsibilities on areas of common interest to ensure
the most efficient advancement of the Participants’ interest, and to reduce redundancy
in the Services provided by NCPA.
2.4 Participant Duties. The duties of the Participants under this Agreement
are to:
2.4.1 Timely provide information to NCPA that is required for
NCPA to perform Services.
2.4.2 Make timely payments to NCPA for Services invoiced by
NCPA to Participants in accordance with Section 7 of this Agreement.
2.4.3 Provide staff and other assistance, as may be required from
time to time, to the extent necessary for NCPA to fulfill its duties under this
Agreement.
2.5 NCPA Duties. NCPA’s General Manager, or his or her designee, shall
establish and maintain the facilities, staff and the capability to act on behalf of the
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Participants and provide Services to the Participants in accordance with this
Agreement.
2.6 Standard of Performance. NCPA will perform Services using the level of
skill and attention reasonably required to complete the Services in a competent and
timely manner.
2.7 Assignment of Personnel. NCPA shall assign only competent personnel
to perform Services pursuant to this Agreement.
2.8 Time. NCPA shall devote such time to the performance of Services
pursuant to this Agreement as may be reasonably necessary to meet the standards of
performance provided in Section 2.6, and to satisfy NCPA’s obligations hereunder.
2.9 Consultation with Participants. The General Manager shall consult with
the Participants from time to time, as needed, to advise him or her on a particular
matter relevant to this Agreement. Each year, the General Manager shall propose to the
Participants, as part of the Annual Budget process, specific goals and objectives for
NCPA staff as such relate to this Agreement. NCPA shall provide periodic reports to
the Participants regarding progress toward meeting the proposed goals and objectives.
The periodic reports may include the following information:
(a) Overview of relevant proceedings and known schedules;
(b) Assessment of the financial impact to the Participants, to the extent
practicable;
(c) Scope of NCPA’s potential engagement in each TO rate case;
(d) Identification of potential legal actions that the Participants should
consider and the likelihood of success (by argument if practicable);
(e) Estimates of potential benefits and costs associated with
engagement, to the extent practicable; and
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(f) Summary of NCPA and Third Party issues and levels of
participation.
Section 3. Administration of Agreement.
3.1 Commission. The Commission is responsible for the administration of
this Agreement. Each Member shall be represented by its Commissioner or their
designated alternate Commissioner (“Alternate”) pursuant to the Joint Powers
Agreement. Each Commissioner shall have authority to act for the Participant under
this Section 3 with respect to matters pertaining to this Agreement.
3.2 Duties and Authorities. In addition to the administration of this
Agreement, the duties and authorities of the Commission are as specified in the Joint
Powers Agreement and the NCPA Commission Bylaws.
3.3 Forum. Whenever any action anticipated by this Agreement is required to
be jointly taken by the Participants, such action shall be taken at regular or special
meetings of the NCPA Commission; provided, however, activities associated with
NCPA’s provision of Services and normal day-to-day engagement as described in
Section 2.1 of this Agreement, are hereby delegated to the General Manager of NCPA,
or his or her designee, and are not considered to be matters related to the Commission’s
general administration of this Agreement, and therefore are not subject to the
administrative procedures set forth in this Section 3.
3.4 Quorum. For purposes of acting upon matters that relate to the
administration of this Agreement, a quorum of the Commission shall consist of those
Commissioners, or their designated Alternates, representing a numerical majority of the
Participants.
3.5 Voting. For acting upon matters that relate to the general administration
of this Agreement, each Participant shall have the right to cast one (1) vote. Actions of
the Commission shall be effective only upon an affirmative vote of Participants
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representing a combined Program Participation Percentage of eighty percent (80%) or
more.
3.6 Adoption and Amendment of Annual Budget. Annually, the Commission
shall adopt an Annual Budget, which includes, but is not limited to, all costs attributed
to Services, for at least the next succeeding Fiscal Year in accordance with the NCPA
Joint Powers Agreement and this Agreement. Provided, however, that the Commission
may in its discretion adopt a two-year budget if permitted to do so by the NCPA
Commission Bylaws or the Joint Powers Agreement.
3.7 Facilities Committee. The Facilities Committee has been established
pursuant to the Amended and Restated Facilities Agreement to act as an advisory
committee to the Commission. The Commission or General Manager may refer matters
pertaining to the administration of this Agreement to the Facilities Committee for
review and recommendation, including, but not limited to, proposed amendments to
this Agreement. If the Commission or General Manager refers matters pertaining to the
administration of this Agreement to the Facilities Committee, NCPA will provide a
copy of the public notice of the Facilities Committee meeting at which the matter will be
discussed to the Participants. The Facilities Committee may act upon such matters
referred to it by the Commission in accordance with the procedures, including the
general administration quorum and voting procedures, set forth in the Amended and
Restated Facilities Agreement. Any recommendation of the Facilities Committee shall
be made to the Commission and others, as appropriate, in coordination with the
General Manager.
Section 4. Term and Termination.
4.1 Effective Date. This Agreement shall become effective on the first day of
the month after which it has been duly executed by all Participants, and delivered to
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and executed by NCPA (the “Effective Date”). NCPA shall notify all Participants in
writing of the Effective Date.
4.2 Term and Termination. The term (“Term”) Agreement shall continue in
full effect until terminated by consent of all Parties.
Section 5. Admission and Withdrawal of Participants.
5.1 Admission of a New Participant. Following the initial Effective Date of
this Agreement, a Member may voluntarily elect to execute this Agreement and become
a Participant provided that such joinder is (i) approved by the NCPA Commission in
accordance with Section 3.5 of this Agreement, and (ii) if such joinder is approved by
the NCPA Commission as set forth herein, the Commission shall also amend the
Program Participant Percentages set forth in Exhibit A to this Agreement to include the
Program Participant Percentage for the new Participant as determined by the NCPA
Commission. Subject to the requirement of this Section 5.1, such Member will become a
Participant effective on the date of its delivery to NCPA of an executed counterpart of
this Agreement.
5.2 Withdrawal of Participants. Any Participant may withdraw from this
Agreement (“Withdrawing Participant”) by submitting notice, in writing to all Parties
at least two (2) years in advance of the effective date of such withdrawal, provided that
such withdrawal shall only be effective on the last day of a Fiscal Year and that the
Withdrawing Participant has fully satisfied all obligations it has incurred under this
Agreement. The two (2) year duration of the notice requirement may be waived or
reduced by the Commission in its sole discretion. Withdrawal by any Participant shall
not terminate this Agreement as to the remaining Participants.
5.3 No Effect on Prior Liabilities. Withdrawal by any Participant will not
terminate any ongoing or un-discharged liabilities, credits or obligations, including any
contingent liabilities, credits or obligations, resulting from this Agreement until they are
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satisfied in full, or such Withdrawing Participant has provided a mechanism acceptable
to NCPA, for the satisfaction in full thereof.
5.4 A Withdrawing Participant shall not be obligated to compensate the
remaining Participants for loss of any benefits that would have accrued to the
remaining Participants if the Withdrawing Participant had continued its participation.
Nor shall the remaining Participants be obligated to compensate the Withdr awing
Participant for any benefits that accrue to the remaining Participants because of the
withdrawal. Reallocation of the costs and benefits of continuing under this Agreement
after a Participant has withdrawn shall not give rise to any claim against a Withdrawing
Participant by the remaining Parties. Nor shall any of the remaining Parties be
obligated to compensate the Withdrawing Participant for any benefits that accrue to the
remaining Parties because of such a reallocation of costs and benefits.
5.5 Associated Costs. A Withdrawing Participant shall reimburse NCPA for
any and all costs resulting from the withdrawal, including but not limited to the legal,
accounting, and administrative costs of winding up and assuring the complete
satisfaction and discharge of the Withdrawing Participant’s liabilities, credits or
obligations, including any contingent liabilities, credits or obligations.
Section 6. Cost of Services.
6.1 Cost Allocation. All costs associated with NCPA’s provision of Services to
the Participants, including, but not limited to, Administrative Services Costs and costs
associated with NCPA’s acquisition of legal services and qualified subject matter
experts services, shall be allocated among the Participants in accordance with this
Agreement and the Power Management and Administrative Services Agreement. Costs
allocated among the Participants in accordance with this Agreement shall be allocated
to each Participant in proportion to such Participant’s Program Participation Percentage
as set forth in Exhibit A of this Agreement.
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6.2 Program Participation Percentages. The Program Participation
Percentages as set forth in Exhibit A of this Agreement may be amended from time to
time, including to account for the addition or withdrawal of a Participant as set forth in
Section 5 of this Agreement, by the Commission in accordance with the voting
procedures set for in Section 3 of this Agreement.
Section 7. Billing and Payments.
7.1 Invoices. NCPA will issue an invoice to each Participant for its share of
costs associated with Services, and all other costs for services provided in accordance
with this Agreement. Such invoice may be either the All Resources Bill or separate
special invoice, as determined by NCPA. Such invoices will be made pursuant to the
requirements and procedures provided for in this Agreement and all other applicable
agreements. At NCPA’s discretion, invoices may be issued to Participants using
electronic media or physical distribution.
7.2 Payment of Invoices. All invoices delivered by NCPA (including the All
Resources Bill) are due and payable thirty (30) Calendar Days after the date thereof;
provided, however, that any amount due on a day other than a Business Day may be
paid on the following Business Day.
7.3 Late Payments. Any amount due and not paid by a Participant in
accordance with Section 9.2 shall be considered late and bear interest computed on a
daily basis until paid at the lesser of (i) the per annum prime rate (or reference rate) of
the Bank of America NT&SA then in effect, plus two percent (2%) or (ii) the maximum
rate permitted by law.
7.4 Billing Disputes. A Participant may dispute the accuracy of any invoice
issued by NCPA under this Agreement by submitting a wr itten dispute to NCPA,
within thirty (30) Calendar Days of the date of such invoice; nonetheless the Participant
shall pay the full amount billed when due. If a Participant does not timely question or
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dispute the accuracy of any invoice in writing the invoice shall be deemed to be correct.
Upon review of a submitted dispute, if an invoice is determined by NCPA to be
incorrect, NCPA shall issue a corrected invoice and refund any amounts that may be
due to the Participant. If NCPA and the Participant fail to agree on the accuracy of an
invoice within thirty (30) Calendar Days after the Participant has disputed it, the
General Manager shall promptly submit the dispute to the Commission for resolution.
If the Commission and the Participant fail to agree on t he accuracy of a disputed invoice
within sixty (60) Calendar Days of its submission to the Commission, the dispute may
then be resolved under the mediation and arbitration procedures set forth in Section 10
of this Agreement. Provided, however, that prior to resort to either mediation or
arbitration proceedings, the full amount of the disputed invoice must have been paid.
7.5 Billing/Settlement Data and Examination of Books and Records.
7.5.1 Settlement Data. NCPA shall make billing and settlement data
available to the Participants in the All Resources Bill, or other invoice, or upon
request. NCPA may also, at its sole discretion, make billing and settlement support
information available to Participants using electronic media (e.g. electronic data
portal). Procedures and formats for the provision of such electronic data
submission may be as established by the NCPA Commission from time to time.
Without limiting the generality of the foregoing, NCPA may, in its reasonable
discretion, require the Participants to execute a non-disclosure agreement prior to
providing access to the NCPA electronic data portal.
7.5.2 Examination of Books and Records. Any Participant to this
Agreement shall have the right to examine the books and records created and
maintained by NCPA pursuant to this Agreement at any reasonable, mutually
agreed upon time.
Section 8. Cooperation and Further Assurances.
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8.1 Each of the Parties agree to provide such information, execute and deliver
any instruments and documents and to take such other actions as may be necessary or
reasonably requested by any other Party which are consistent with the provisions of
this Agreement and which do not involve the assumption of obligations other than
those provided for in this Agreement, in order to give full effect to this Agreement and
to carry out the intent of this Agreement.
Section 9. Participant Covenants and Defaults.
9.1 Each Participant covenants and agrees: (i) to make payments to NCPA,
from its Electric System Revenues, of its obligations under this Agreement as an
operating expense of its Electric System; (ii) to fix the rates and charges for services
provided by its Electric System, so that it will at all times have su fficient Revenues to
meet the obligations of this Agreement, including the payment obligations; (iii) to make
all such payments due NCPA under this Agreement whether or not there is an
interruption in, interference with, or reduction or suspension of services provided
under this Agreement, such payments not being subject to any reduction, whether by
offset or otherwise, and regardless of whether any dispute exists; and (iv) to operate its
Electric System, and the business in connection therewith, in accordance with Good
Utility Practice.
9.2 Events of Default. An Event of Default under this Agreement shall exist
upon the occurrence of any one or more of the following by a Participant (the
“Defaulting Participant”):
(i) the failure of any Participant to make any payment in full to NCPA
when due, where such failure is not cured within thirty (30) Calendar Days following
receipt of a notice from NCPA demanding cure;
(ii) the failure of a Participant to perform any covenant or obligation of
this Agreement where such failure is not cured within thirty (30) Calendar Days
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following receipt of a notice from NCPA demanding cure. Provided, that this
subsection shall not apply to any failure to make payments specified by subsection 9.2
(i));
(iii) if any representation or warranty of a Participant material to the
services provided hereunder shall prove to have been incorrect in any material respect
when made and the Participant does not cure the facts underlying such incorrect
representation or warranty so that the representation or warranty becomes true and
correct within thirty (30) Calendar Days of the date of receipt of notice from NCPA
demanding cure; or
(iv) if a Participant is in default or in breach of any of its covenants under
any other agreement with NCPA and such default or breach is not cured within the
time periods specified in such agreement.
9.3 Uncontrollable Forces. A Party shall not be considered to be in default in
respect of any obligation hereunder if prevented from fulfilling such obligation by
reason of Uncontrollable Forces. Provided, that in order to be relieved of an Event of
Default due to Uncontrollable Forces, a Party affected by an Uncontrollable Force shall:
(i) first provide initial notice to the General Manager using telephone
communication within two (2) Business Days of the onset of the Uncontrollable Force,
and second provide further written notice to the General Manager and all other Parties
within ten (10) Business Days of the onset of the Uncontrollable Force, describing its
nature and extent, the obligations which the Party is unable to fulfill, the anticipated
duration of the Uncontrollable Force, and the actions which the Party will undertake so
as to remove such disability and be able to fulfill its obligations hereunder; and
(ii) use due diligence to place itself in a position to fulfill its obligations
hereunder and if unable to fulfill any obligation by reason of an Uncontrollable Force
such Party shall exercise due diligence to remove such disability with reasonable
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dispatch. Provided, that nothing in this subsection shall require a Party to settle or
compromise a labor dispute.
9.4 Cure of an Event of Default. An Event of Default shall be deemed cured
only if such default shall be remedied or cured within the time periods specified in
Section 9.2 above, as may be applicable, provided, however, upon request of the
Defaulting Participant the Commission may waive the default at its sole discretion,
where such waiver shall not be unreasonably withheld.
9.5 Remedies in the Event of Uncured Default. Upon the occurrence of an
Event of Default which is not cured within the time limits specified in Section 9.2,
without limiting other rights or remedies available under this Agreement, at law or in
equity, and without constituting or resulting in a waiver, release or estoppel of any
right, action or cause of action NCPA may have against the Defaulting Participant,
NCPA may, for so long as such Event of Default continues uncured, take any or all of
the following actions:
(i) suspend the provision of services under this Agreement to such
Defaulting Participant;
(ii) demand that the Defaulting Participant provide further assurances to
guarantee the correction of the default, including the collection of a surcharge or
increase in electric rates, or such other actions as may be necessary to produce necessary
Revenues to correct the default;
(iii) terminate this Agreement as to the Defaulting Participant, on ten (10)
Calendar Days prior written notice to the Defaulting Participant; or
(iv) enforce all other rights or remedies available to it under any other
agreement in which the Defaulting Participant is a signatory.
9.6 Effect of Termination or Suspension.
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9.6.1 Generally. The termination or suspension of this Agreement
will not terminate, waive, or otherwise discharge any ongoing or undischarged
liabilities, credits or obligations arising from this Agreement until such liabilities,
credits or obligations are satisfied in full.
9.6.2 Suspension. If performance of all or any portion of this
Agreement is suspended by NCPA with respect to a Participant in accordance with
subsection 9.5 (i), such Participant shall pay any and all costs incurred by NCPA as a
result of such suspension including reasonable attorney fees, the fees and expenses
of other experts, including auditors and accountants, or other reasonable and
necessary costs associated with such suspension and any portion of the costs
associated with NCPA’s provision of Services, including Administrative Services
Costs, that were not recovered from such Participant as a result of such suspension.
9.7 Termination. If this Agreement is terminated by NCPA with respect to a
Participant in accordance with Section 9.5 (iii), such Participant shall pay any and all
costs incurred by NCPA as a result of such termination, including reasonable attorney
fees, the fees and expenses of other experts, including auditors and accountants, other
reasonable and necessary costs associated with such termination and any portion of
costs associated with NCPA’s provision of Services that were not, or will not be,
recovered from such Participant as a result of such termination; provided, however, if
NCPA terminates this Agreement with respect to the last remaining Participant, then
this Agreement shall terminate.
Section 10. Settlement of Disputes and Arbitration.
10.1 The Parties agree to make best efforts to settle all disputes among
themselves connected with this Agreement as a matter of normal business under this
Agreement. The procedures set forth in Section 10 of the Power Management and
Administrative Services Agreement shall apply to all disputes that cannot be settled by
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the Participants themselves; provided, that the provisions of Section 7.4 shall first apply
to all disputes involving invoices prepared by NCPA.
Section 11. Miscellaneous.
11.1 Confidentiality. The Parties will keep confidential all confidential or trade
secret information made available to them in connection with this Agreement, to the
extent possible, consistent with applicable laws, including the California Public Records
Act. Confidential or trade secret information shall be marked or expressly identified as
such.
If a Party (“Receiving Party”) receives a request from a Third Party for access to,
or inspection, disclosure or copying of, any of the other Party’s (the “Supplying Party”)
confidential data or information (“Disclosure Request”), then the Receiving Party shall
provide notice and a copy of the Disclosure Request to the Supplying Party within three
(3) Business Days of receipt of the Disclosure Request. Within three (3) Business Days
of receipt of such notice, the Supplying Party shall provide notice to the Receiving Party
either:
(i) that the Supplying Party believes there are reasonable legal grounds for
denying or objecting to the Disclosure Request, and the Supplying Party requests the
Receiving Party to deny or object to the Disclosure Request with respect to identified
confidential information. In such case, the Receiving Party shall deny the Disclosure
Request and the Supplying Party shall defend the denial of the Disclosure Request at its
sole cost, and it shall indemnify the Receiving Party for all costs associated with
denying or objecting to the Disclosure Request. Such indemnification by the Supplying
Party of the Receiving Party shall include all of the Receiving Party’s costs reasonably
incurred with respect to denial of or objection to the Disclosure Request, including but
not limited to costs, penalties, and the Receiving Party’s attorney’s fees; or
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(ii) the Receiving Party may grant the Disclosure Request without any
liability by the Receiving Party to the Supplying Party.
11.2 Indemnification and Hold Harmless. Subject to the provisions of Section
11.4, each Participant agrees to indemnify, defend and hold harmless NCPA and its
Members, including their respective governing boards, officials, officers, agents, and
employees, from and against any and all claims, suits, losses, costs, damages, expenses
and liability of any kind or nature, including reasonable attorneys’ fees and the costs of
litigation, including experts, to the extent caused by any acts, omissions, breach of
contract, negligence (active or passive), gross negligence, recklessness, or willful
misconduct of that Participant, its governing officials, officers, employees,
subcontractors or agents, to the maximum extent permitted by law.
11.3 Several Liabilities. Except as otherwise provided herein, no Participant
shall be liable under this Agreement for the obligations of any other Participant, each
Participant shall be solely responsible and liable for performance of its obligations
under this Agreement and the obligation of each Participant under this Agreement is a
several obligation and not a joint obligation with those of the other Participants.
11.4 No Consequential Damages. FOR ANY BREACH OF ANY PROVISION
OF THIS AGREEMENT FOR WHICH AN EXPRESS REMEDY OR MEASURE OF
DAMAGES IS PROVIDED IN THIS AGREEMENT, THE LIABILITY OF THE
DEFAULTING PARTY SHALL BE LIMITED AS SET FORTH IN SUCH PROVISION,
AND ALL OTHER DAMAGES OR REMEDIES ARE HEREBY WAIVED. IF NO
REMEDY OR MEASURE OF DAMAGE IS EXPRESSLY PROVIDED, THE LIABILITY
OF THE DEFAULTING PARTY SHALL BE LIMITED TO ACTUAL DAMAGES ONLY
AND ALL OTHER DAMAGES AND REMEDIES ARE HEREBY WAIVED. IN NO
EVENT SHALL NCPA OR ANY PARTICIPANT OR THEIR RESPECTIVE
SUCCESSORS, ASSIGNS, REPRESENTATIVES, DIRECTORS, OFFICERS, AGENTS,
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OR EMPLOYEES BE LIABLE FOR ANY LOST PROFITS, CONSEQUENTIAL,
SPECIAL, EXEMPLARY, INDIRECT, PUNITIVE OR INCIDENTAL LOSSES OR
DAMAGES, INCLUDING LOSS OF USE, LOSS OF GOODWILL, LOST REVENUES,
LOSS OF PROFIT OR LOSS OF CONTRACTS EVEN IF SUCH PARTY HAS BEEN
ADVISED OF THE POSSIBILITY OF SUCH DAMAGES, AND NCPA AND EACH
PARTICIPANT EACH HEREBY WAIVES SUCH CLAIMS AND RELEASES EACH
OTHER AND EACH OF SUCH PERSONS FROM ANY SUCH LIABILITY.
11.5 The Parties acknowledge that California Civil Code section 1542 provides
that: “A general release does not extend to claims which the creditor does not know or
suspect to exist in his or her favor at the time of executing the release, which if known
by him or her must have materially affected his or her settlement with the debtor.” The
Parties waive the provisions of section 1542, or other similar provisions of law, and
intend that the waiver and release provided by this Section of this Agreement shall be
fully enforceable despite its reference to future or unknown claims.
11.6 Waiver. No waiver of the performance by a Party of any obligation under
this Agreement with respect to any default or any other matter arising in connection
with this Agreement shall be effective unless given by the Commission. Any such
waiver by the Commission in any particular instance shall not be deemed a waiver with
respect to any subsequent performance, default or matter.
11.7 Amendments. Amendments to the Program Participation Percentages as
set forth in Exhibit A of this Agreement shall take effect after being approved by the
Commission in a manner consistent with the voting procedures set forth in Section 3 of
this Agreement, without the requirement of an approval of the individual Participants’
governing bodies. Except where this Agreement specifically provides otherwise, this
Agreement may be amended only by written instrument executed by the Parties with
the same formality as this Agreement.
Page 278 of 791
TO Rate Case Program Agreement
21
11.8 Assignment of Agreement.
11.8.1 Binding Upon Successors. This Agreement shall inure to the
benefit of and shall be binding upon the respective successors and assignees of the
Parties to this Agreement.
11.8.2 No Assignment. This Agreement, nor any interest herein, shall
be transferred or assigned by a Party hereto except with the consent in writing of the
other Parties hereto, where such consent shall not be unreasonably withheld.
Without limiting the foregoing, this Agreement shall not be assigned by Plumas-
Sierra Rural Electric Cooperative without the approval in writing of the
Administrator of the Rural Electrification Administration Utilities Service.
11.9 Severability. In the event that any of the terms, covenants or conditions of
this Agreement or the application of any such term, covenant or condition, shall be held
invalid as to any person or circumstance by any court having jurisdiction, all other
terms, covenants or conditions of this Agreement and their application shall not be
affected thereby, but shall remain in force and effect unless the court holds that such
provisions are not severable from all other provisions of this Agreement.
11.10 Governing Law. This Agreement shall be interpreted, governed by, and
construed under the laws of the State of California.
11.11 Headings. All indices, titles, subject headings, section titles and similar
items are provided for the purpose of convenience and are not intended to be inclusive,
definitive, or affect the meaning of the contents of this Agreement or the scope thereof.
11.12 Notices. Any notice, demand or request required or authorized by this
Agreement to be given to any Party shall be in writing, and shall either be personally
delivered to a Participant’s Commissioner or Alternate, and to the General Manager, or
shall be transmitted to the Participant and the General Manager at the addresses shown
on the signature pages hereof. The designation of such addresses may be changed at
Page 279 of 791
TO Rate Case Program Agreement
22
any time by written notice given to the General Manager who shall thereupon give
written notice of such change to each Participant. All such notices shall be deemed
delivered when personally delivered, two (2) Business Days after deposit in the United
States mail first class postage prepaid, or on the first Business Day following delivery
through electronic communication.
11.13 Warranty of Authority. Each Party represents and warrants that it has
been duly authorized by all requisite approval and action to execute and deliver this
Agreement and that this Agreement is a binding, legal, and valid agreement enforceable
in accordance with its terms.
11.14 Counterparts. This Agreement may be executed in any number of
counterparts, and each executed counterpart shall have the same force and effect as an
original instrument and as if all the signatories to all of the counterparts had signed the
same instrument. Any signature page of this Agreement may be detached from any
counterpart of this Agreement without impairing the legal effect of any signatures
thereon, and may be attached to another counterpart of this Agreement identical in
form hereto but having attached to it one or more signature pages.
11.15 Venue. In the event that a Party brings any action under this Agreement,
the Parties agree that trial of such action shall be vested exclusively in the state courts of
California in the County of Placer or in the United States District Court for the Eastern
District of California.
11.16 Attorneys’ Fees. If a Party to this Agreement brings any action, including
an action for declaratory relief, to enforce or interpret the provisions of this Agreement,
each Party shall bear its own fees and costs, including attorneys’ fees, associated with
the action.
11.17 Counsel Representation. Pursuant to the provisions of California Civil
Code Section 1717 (a), each of the Parties were represented by counsel in the negotiation
Page 280 of 791
TO Rate Case Program Agreement
23
and execution of this Agreement and no one Party is the author of this Agreement or
any of its subparts. Those terms of this Agreement which dictate the responsibility for
bearing any attorney’s fees incurred in arbitration, litigation or settlement in a manner
inconsistent with the provisions of Section 11.2 were intentionally so drafted by the
Parties, and any ambiguities in this Agreement shall not be interpreted for or against a
Party by reason of that Party being the author of the provision.
11.18 No Third Party Beneficiaries. Nothing contained in this Agreement is
intended by the Parties, nor shall any provision of this Agreement be deemed or
construed by the Parties, by any third person or any Third Parties, to be for the benefit
of any Third Party, nor shall any Third Party have any right to enforce any provision of
this Agreement or be entitled to damages for any breach by the Parties of any of the
provisions of this Agreement.
Page 281 of 791
TO Rate Case Program Agreement
Signature Page 1
IN WITNESS WHEREOF, NCPA and each Participant have, by the signature of its duly
authorized representative shown below, executed and delivered a counterpart of this
Agreement.
NORTHERN CALIFORNIA
POWER AGENCY
651 Commerce Drive
Roseville, CA 95678
_____________________________
By:__________________________
Title: __________________________
Date:
Approved as to form:
_____________________________
By:__________________________
Its:
Date:
CITY OF ALAMEDA
2000 Grand Street
P.O. Box H
Alameda, CA 94501
_____________________________
By:__________________________
Title: __________________________
Date:
Approved as to form:
_____________________________
By:__________________________
Its:
Date:
Page 282 of 791
TO Rate Case Program Agreement
Signature Page 2
CITY OF BIGGS
465 “C” Street
Biggs, CA 95917
_____________________________
By:__________________________
Title: ________________________
Date:
Approved as to form:
_____________________________
By:__________________________
Its:
Date:
CITY OF GRIDLEY
685 Kentucky Street
Gridley, CA 95948
_____________________________
By:__________________________
Title: __________________________
Date:
Approved as to form:
_____________________________
By:__________________________
Its:
Date:
Page 283 of 791
TO Rate Case Program Agreement
Signature Page 3
CITY OF HEALDSBURG
401 Grove Street
Healdsburg, CA 95448
_____________________________
By:__________________________
Title: ________________________
Date:
Approved as to form:
_____________________________
By:__________________________
Its:
Date:
CITY OF LODI
221 W. Pine Street
Lodi, CA 95240
_____________________________
By:__________________________
Title: ________________________
Date:
Approved as to form:
_____________________________
By:__________________________
Its:
Date:
Page 284 of 791
TO Rate Case Program Agreement
Signature Page 4
CITY OF LOMPOC
100 Civic Center Plaza
Lompoc, CA 93436
_____________________________
By:__________________________
Title: ________________________
Date:
Approved as to form:
_____________________________
By:__________________________
Its:
Date:
CITY OF OAKLAND, acting
by and through its
Board of Port Commissioners
530 Water Street
Oakland, CA 94607
_____________________________
By:__________________________
Title: ________________________
Date:
Approved as to form:
_____________________________
By:__________________________
Its:
Date:
Page 285 of 791
TO Rate Case Program Agreement
Signature Page 5
CITY OF PALO ALTO
250 Hamilton Avenue
Palo Alto, CA 94301
_____________________________
By:__________________________
Title: ________________________
Date:
Approved as to form:
_____________________________
By:__________________________
Its:
Date:
PLUMAS-SIERRA RURAL
ELECTRIC COOPERATIVE
73233 Highway 70
Portola, CA 96122
_____________________________
By:__________________________
Title: ________________________
Date:
Approved as to form:
_____________________________
By:__________________________
Its:
Date:
Page 286 of 791
TO Rate Case Program Agreement
Signature Page 6
CITY OF SANTA CLARA
1500 Warburton Avenue
Santa Clara, CA 95050
_____________________________
By:__________________________
Title: ________________________
Date:
Approved as to form:
_____________________________
By:__________________________
Its:
Date:
SAN FRANCISCO BAY AREA RAPID
TRANSIT DISTRICT (BART)
300 Lakeside Drive, 16th Floor
Oakland, CA 94612
_____________________________
By:__________________________
Title: ________________________
Date:
Approved as to form:
_____________________________
By:__________________________
Its:
Date:
Page 287 of 791
TO Rate Case Program Agreement
Signature Page 7
CITY OF UKIAH
300 Seminary Avenue
Ukiah, CA 95482
_____________________________
By:__________________________
Title: ________________________
Date:
Approved as to form:
_____________________________
By:__________________________
Its:
Date:
Page 288 of 791
TO Rate Case Program Agreement
Exhibit A-1
EXHIBIT A
LIST OF PARTICIPANTS AND PROGRAM PARTICIPATION PERCENTAGES
The following is a list of the Participants who are signatory to this Agreement, and each
Participant’s respective Program Participation Percentage:
Participants Program Participant Percentages
City of Alameda 4.75%
BART 5.01%
City of Biggs 0.20%
City of Gridley 0.45%
City of Healdsburg 0.98%
City of Lodi 6.28%
City of Lompoc 1.86%
City of Palo Alto 11.64%
Plumas Sierra REC 2.14%
Port of Oakland 1.62%
City of Santa Clara 63.55%
City of Ukiah 1.51%
Total 100.00%
Note: The Program Participation Percentages listed in this Exhibit A are consistent with
each Participant’s project participation percentage listed in Table A of Commission
Resolution 23.122. The Program Participant Percentages listed in the Exhibit A can be
amended by the Commission from time to time, pursuant to the voting procedures set
forth in Section 3 of this Agreement.
Page 289 of 791
Page 1 of 2
Agenda Item No: 8.e.
MEETING DATE/TIME: 5/15/2024
ITEM NO: 2024-193
AGENDA SUMMARY REPORT
SUBJECT: Consider Approval of Change Order No. 3, in the Amount of $3,600, for the Todd Grove Park
Public Barbecue Facility Project, Specification 23-03, and Approve Corresponding Budget Amendment.
DEPARTMENT: Finance PREPARED BY: Mary Horger, Financial Services Manager
PRESENTER: Neil Davis, Community Services Director.
ATTACHMENTS:
1. Marz Engineering - Todd Grove Park BBQ Area - 2223-191 - Specification 23-03
2. Change Order 1 - Marz Eng - Spec 23-03 (4)
3. Change Order 2 - Marz Eng - Spec 23-03
4. Change Order 3 Proposed
Summary: Council will consider approving Change Order 3, in the amount of $3,600, for the Todd Grove Park
Public Barbecue Facility Project, Specification 23-03, and approval of the corresponding budget amendment.
Background: On April 5, 2023, Council awarded a contract to Marz Engineering in the amount of $113,499.84
to perform the work for project 23-03 Todd Grove Park Public Barbecue Facility Reconstruction. The work
includes the demolition of the existing infrastructure and installation of new picnic tables, barbecue pits, a
shade structure, an updated hydration station, the addition of a bioswale to improve on-site water retention,
and the removal of the horseshoe pit. Please refer to Attachment 1 for a copy of the original bid specification.
Two change orders have been issued thus far. Change Order 1 (Attachment 2) added $10,374 to
accommodate ADA parking improvements that were not part of the original specifications. Change Order 2
(Attachment 3) added 265 contract days to the contract, due to delays caused by issues outside the
contractor's control. (Work is anticipated to be complete by May 30, 2024.)
Discussion: On April 30, 2024, the City received an additional change order request from Marz
Engineering. Please refer to Attachment 4. The request is for an additional $3,600 to make the entrance of
the park ADA compliant. This resulted in needing to increase the dimensions of the path of travel between two
ADA parking spaces from 5 feet wide to 12 feet wide, and pave 6" thick to match the asphalt thickness of the
road. The amount of the requested change order is $3,600. Staff has authorization to approve change orders
up to 10% of the original contract amount or $10,000, whichever is greater. This third change order makes
the contract $2,623.84 over the threshold. Therefore, Staff is requesting Council's approval of Change Order
3 in the amount of $3,600. With an existing budget of $124,850, Staff is requesting a budget amendment in
the amount of $2,623.84 to cover the minor budget deficit associated with this request.
Recommended Action: Approve Change Order No. 3, in the amount of $3,600, for the Todd Grove Park
Public Barbecue Facility Project, Specification 23-03, and approve corresponding budget amendment.
BUDGET AMENDMENT REQUIRED: Yes
CURRENT BUDGET AMOUNT: 30022200.80220.18013: $124,850; 10000000.95300:
$0; 30000000.91100: $0
PROPOSED BUDGET AMOUNT: 30022200.80220.18013: $127,474; 10000000.95300:
$2,624; 30000000.91100: $2,624
Page 290 of 791
Page 2 of 2
FINANCING SOURCE: General Fund
PREVIOUS CONTRACT/PURCHASE ORDER NO.: Contract 2223191-01
COORDINATED WITH: Rob Gibson, Parks Superintendant; Neil Davis, Director of Community Services
DIVERSITY-EQUITY INITIATIVES (DEI): Goal 5 – Instill diversity, equity, and inclusion as essential core
elements of policy-making, accountability, and delivery of City services.
CLIMATE INITIATIVES (CI):N/A
GENERAL PLAN ELEMENTS (GP): N/A
Page 291 of 791
CITY OF UKIAH
MENDOCINO COUNTY, CALIFORNIA
SPECIAL PROVISIONS
FOR
TODD GROVE PARK
PUBLIC BBQ FACILITY RECONSTRUCTION
SPECIFICATION NO. 23-03
CITY OF UKIAH
DEPARTMENT OF COMMUNITY SERVICES
300 Seminary Avenue
Ukiah, California 95482-5400
Mandatory Pre-Bid Meeting
1:00 p.m., February 9, 2023
Todd Grove Park (Right across from Golf Course.)
600 Live Oak Avenue, Ukiah, California 95482
Bids Open: Thursday, February 23, 2023
2:00 p.m.
Office of City Clerk
ATTACHMENT 1
Page 292 of 791
CITY OF UKIAH
MENDOCINO COUNTY, CALIFORNIA
CITY COUNCIL:
MARI RODIN – MAYOR
JOSEFINA DUENAS – VICE-MAYOR
DOUGLAS CRANE – COUNCIL MEMBER
SUSAN SHER – COUNCIL MEMBER
JUAN OROZCO– COUNCIL MEMBER
SAGE SANGIACOMO – CITY MANAGER
TIM ERIKSEN - DIRECTOR OF PUBLIC WORKS / CITY ENGINEER
MARY HORGER – FINANCIAL SERVICES MANAGER
KRISTINE LAWLER – CITY CLERK
R. ALLEN CARTER - CITY TREASURER
CITY OF UKIAH
DEPARTMENT OF COMMUNITY SERVICES
JANUARY 2023
Page 293 of 791
THE TODD PARK i Spec No. 23-03
PUBLIC BBQ FACILITY RECONSTRUCTION
TABLE OF CONTENTS
PAGE
NOTICE TO BIDDERS
INSTRUCTIONS TO BIDDERS ...................................................................................................................... 1
GENERAL CONDITIONS
SECTION 1. PROPOSAL REQUIREMENTS AND GENERAL CONDITIONS .............................................. 3
1-01. Definitions
1-02. Examinations of Plans, Special Provisions and Site of Work
1-03. Proposal
1-04. Withdrawal of Bids
1-05. Public Opening of Bids
1-06. Bid Guaranty
1-07. Qualification of Bidders
1-08. Disqualification of Bidders
1-09. Identification of Subcontractors
1-10. General Provisions of the Standard Specifications
1-11. Addenda
SECTION 2. AWARD AND EXECUTION OF CONTRACT .......................................................................... 5
2-01. Award of Contract
2-02. Return of Proposal Guaranties
2-03. Execution of Contract
SECTION 3. SCOPE AND INTENT OF CONTRACT ................................................................................... 5
3-01. Effect of Inspection and Payments
3-02. Effect of Extension of Time
3-03. Extra Work
3-04. Assignment of Contract
3-05. Subcontractors
3-06. Interpretation of Special Provisions and Drawings
3-07. Addenda
3-08. Liability of City Officials
3-09. Dispute Resolution
SECTION 4. BONDS ..................................................................................................................................... 6
4-01. Faithful Performance Bond
4-02. Material and Labor Bond
4-03. Defective Material and Workmanship Bond
4-04. Notification of Surety Companies
SECTION 5. INSURANCE REQUIREMENTS FOR CONTRACTORS ......................................................... 7
5-01. Minimum Scope of Insurance
5-02. Minimum Limits of Insurance
5-03. Deductibles and Self-Insured Retentions
5-04. Other Insurance Provisions
5-05. Acceptability of Insurers
5-06. Verification of Coverage
Page 294 of 791
THE TODD PARK ii Spec No. 23-03
PUBLIC BBQ FACILITY RECONSTRUCTION
5-07. Subcontractors
SECTION 6. RESPONSIBILITIES AND RIGHTS OF CONTRACTOR......................................................... 8
6-01. Legal Address of Contractor
6-02. Office of Contractor at Site
6-03. Attention to Work
6-04. Liability of Contractor
6-05. Protection of Persons and Property
6-06. Protection of City Against Patent Claims
6-07. Protection of Contractor's Work Property
6-08. Regulations and Permits
6-09. Construction Utilities
6-10. Approval of Contractor's Plans
6-11. Suggestions to the Contractor
6-12. Termination of Unsatisfactory Subcontracts
6-13. Preservation of Stakes and Marks
6-14. Assistance to Engineer
6-15. Removal of Condemned Materials and Structures
6-16. Proof of Compliance with Contract
6-17. Errors and Omissions
6-18. Cooperation
6-19. Right of Contractor to Stop Work
6-20. Hiring and Dismissal of Employees
6-21. Wage Rates
6-22. Cleaning Up
6-23. Guaranty
SECTION 7. RESPONSIBILITIES AND RIGHTS OF CITY ........................................................................ 13
7-01. Authority of the Engineer
7-02. Inspection
7-03. Surveys
7-04. Rights-of-Way
7-05. Retention of Imperfect Work
7-06. Changes in the Work
7-07. Additional Drawings by City
7-08. Additional and Emergency Protection
7-09. Suspension of Work
7-10. Right of City to Terminate Contract
7-11. Use of Completed Portions
7-12. Right of City to Terminate Contract for Convenience
SECTION 8. WORKMANSHIP, MATERIALS AND EQUIPMENT .............................................................. 16
8-01. General Quality
8-02. Quality in Absence of Detailed Specifications
8-03. Materials and Equipment Specified by Name
8-04. Source of Materials
8-05. Storage of Materials
8-06. Drawings, Samples and Tests
SECTION 9. PROSECUTION OF WORK ................................................................................................... 17
9-01. Equipment and Methods
9-02. Time of Completion
9-03. Avoidable Delays
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THE TODD PARK iii Spec No. 23-03
PUBLIC BBQ FACILITY RECONSTRUCTION
9-04. Unavoidable Delays
9-05. Notice of Delays
9-06. Extension of Time
9-07. Unfavorable Weather and Other Conditions
9-08. Saturday, Sunday, Holiday and Night Work
9-09. Hours of Labor
SECTION 10. PAYMENT ............................................................................................................................. 18
10-01. Certification by Engineer
10-02. Progress Estimates and Payment
10-03. Substitution of Securities
10-04. Acceptance
10-05. Final Estimate and Payment
10-06. Delay Payments
10-07. Extra Work and Work Omitted
10-08. Compensation for Extra Work or Work Omitted
10-09. Compensation to the City for Extension of Time
10-10. Liquidated Damages for Delay
SECTION 11. MISCELLANEOUS ............................................................................................................... 22
11-01. Notice
11-02. Computation of Time
11-03 Claims Procedure
11-04. Litigation and Forum Selection
11-05. Waiver
TECHNICAL SPECIFICATIONS
SECTION 12. GENERAL INFORMATION .................................................................................................. 26
12-01. Location and Scope of Work
12-02. Arrangement of Technical Specifications
12-03. Arrangement of Plans
12-04. Business Licenses
12-05. Permits
12-06. Standard Specifications and Standard Plans
12-07. Temporary Facilities
12-08. Public Convenience and Safety
12-09. Maintaining Traffic
12-10. Stream Pollution
12-11. Warranties
12-12. Utilities
12-13. Preconstruction Conference
12-14. Safety Requirements
SECTION 13. CONSTRUCTION DETAILS ................................................................................................. 28
13-01. Scope of Work
SECTION 14. EXCLUSIONS FROM GENERAL CONDITIONS ................................................................. 29
14-01. Provisions to be Excluded from General Conditions
SECTION 15. AMENDMENTS TO GENERAL CONDITIONS .................................................................... 29
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THE TODD PARK iv Spec No. 23-03
PUBLIC BBQ FACILITY RECONSTRUCTION
15-01. Provisions of General Conditions to be Amended
CERTIFICATES AND DOCUMENTS
BID SUBMITTAL CHECKLIST ...................................................................................................................... 26
PROPOSAL ............................................................................................................................................. 28
BIDDING SCHEDULE ................................................................................................................................... 29
FAIR EMPLOYMENT PRACTICES CERTIFICATION ................................................................................. 31
WORKER'S COMPENSATION CERTIFICATE ............................................................................................ 32
CERTIFICATE OF NONDISCRIMINATION IN EMPLOYMENT ................................................................... 33
LIST OF PROPOSED SUBCONTRACTORS ............................................................................................... 34
STATEMENT OF EXPERIENCE OF BIDDER .............................................................................................. 35
SIGNATURE OF BIDDER ............................................................................................................................. 36
BIDDER'S BOND .......................................................................................................................................... 37
NON-COLLUSION AFFIDAVIT ..................................................................................................................... 38
AGREEMENT ............................................................................................................................................. 39
INDEMNIFICATION AGREEMENT .............................................................................................................. 43
EXAMPLE BOND FORMS ............................................................................................................................ 44
DIRECTIONS FOR PREPARATION OF PERFORMANCE AND MATERIAL AND LABOR BOND ............ 48
DEFECTIVE MATERIAL AND WORKMANSHIP (MAINTENANCE) BOND ................................................ 49
INSURANCE CERTIFICATES AND ENDORSEMENT FORMS
APPENDICES:
APPENDIX A: TODD GROVE BBQ LAYOUT
Page 297 of 791
CITY OF UKIAH, MENDOCINO COUNTY, CALIFORNIA
NOTICE TO BIDDERS FOR
THE TODD GROVE PARK PUBLIC BBQ FACILITY RECONSTRUCTION
SPECIFICATION NO. 23-03
NOTICE IS HEREBY GIVEN that sealed standard proposals for THE TODD GROVE PARK PUBLIC BBQ
FACILITY RECONSTRUCTION will be received at the Office of the City Clerk, Ukiah Civic Center, 300 Seminary
Avenue, Ukiah California until 2:00 p.m. on Thursday, February 23, 2023. Bids shall be addressed to the City
Clerk and shall be endorsed “THE TODD GROVE PARK PUBLIC BBQ FACILITY RECONSTRUCTION " Bids
are required for the entire work described herein. No fax bids will be accepted. As soon thereafter as possible, the
bids will be publicly opened and read in the Council Chambers at 300 Seminary Avenue, Ukiah. The bid opening
will also be visible via live streaming at http://www.cityofukiah.com/meetings/.
ENGINEER'S ESTIMATE OF QUANTITIES
ITEM NO. QUANTITY UNIT DESCRIPTION
1 51 CY REMOVE EXISTING ASPHALT AND CONCRETE
2 142 CY EXCAVATE SUBGRADE
3 145 TON PLACE ASPHALT
4 142 CY PLACE CLASS II BASE ROCK
5 1 EA INSTALL SHADE STRUCTURE
6 2 EA INSTALL 8' PICNIC TABLE
7 8 EA INSTALL 16' PICNIC TABLE
8 5 EA INSTALL BBQ GRILL
9 2 EA INSTALL STANDING PICNIC TABLE
10 1 EA INSTALL DRINKING FOUNTAIN WITH DRAIN
Page 298 of 791
Plans and Special Provisions may be inspected and/or copies obtained from the City’s website at
www.cityofukiah.com/purchasing. No bid will be considered unless it is made on the forms furnished by the City
and is made in accordance with the details of the Special Provisions. Each bidder must be licensed as required by
law. Further information regarding the work or these specifications can be obtained by calling Mary Horger,
Financial Services Manager at (707) 463-6233 or by email at mhorger@cityofukiah.com.
A mandatory pre-bid conference will be held at 1:00 p.m. on February 9, 2023 at the project site located at
Todd Grove Park, 600 Live Oak Avenue, Ukiah California 95482. The existing barbecue facility is located right
across from the golf course.
The City Council reserves the right to reject any or all bids and to determine which proposal is, in its opinion, the
lowest responsive bid by a responsible bidder and which it deems in the best interest of the City to accept. The City
Council also reserves the right, but not the obligation, to waive any irregularity or failure to strictly comply with the
bidding requirements, that the City determines in the reasonable exercise of its discretion does not provide the
bidder with a competitive advantage over other bidders.
No contractor or subcontractor may be listed on a bid proposal for a public works unless registered with the
Department of Industrial Relations (“DIR”) pursuant to Labor Code section 1725.5 except as allowed. under Labor
Code section 1771.1(a)The prime contractor shall be responsible for posting job site notices as prescribed by
regulation. This project is subject to compliance monitoring and enforcement by the DIR.
Pursuant to provisions of Section 1770, including amendments thereof, of the Labor Code of the State of
California, the DIR Director has ascertained the general prevailing rate of wages for straight time, overtime,
Saturdays, Sundays and Holidays including employer payment for health and welfare, vacation, pension and
similar purposes for the City of Ukiah. Copies of his General Prevailing Wage Determination are available on the
Internet at web address: http://www.dir.ca.gov/DLSR/PWD/ The prime contractor for the work herein shall possess
a current, valid State of California, Class A General Engineering Contractor's License. Pursuant to California Public
Contract Code §22300, this contract includes provisions that allow substitutions of certain types of securities in lieu
of the City withholding a portion of the partial payments due the Contractor to insure performance under this
contract.
By order of the City Council, City of Ukiah, County of Mendocino, State of California.
Dated:________________________ ________________________________________
Kristine Lawler, City Clerk, City of Ukiah, California
PUBLISH ONE TIME: January 27, 2023
1/20/23
Page 299 of 791
INSTRUCTIONS TO BIDDERS
THE TODD PARK RECONSTRUCTION shall be performed in accordance with the Plans and Special Provisions
therefor adopted, to which special reference is hereby made.
Each bidder must supply all the information required by the bid documents and Special Provisions.
Minority business enterprises will be afforded full opportunity to submit bids in response to this invitation and will
not be discriminated against on the grounds of race, color or national origin in consideration for an award of any
contract entered into pursuant to this advertisement. Women will be afforded equal opportunity in all areas of
employment. However, the employment of women shall not diminish the standards or requirements for the
employment of minorities.
All proposals or bids shall be accompanied by a cashier's check or certified check payable to the order of the City
of Ukiah amounting to 10 percent of the bid, or by a bond in said amount and signed by the bidder and a corporate
surety, payable to said City. Said check shall be forfeited, or said bond shall become payable to said City in case
the bidder depositing the same does not, within fifteen (15) days after written notice that the contract has been
awarded to him: (a) enter into a contract with the City and (b) furnish certificates of insurance and endorsements,
a bond of faithful performance and a payment bond as described in the Special Provisions.
No bidder shall withdraw his or her bid for a period of thirty (30) calendar days after the date set by the City for the
opening thereof.
The Contractor and any subcontractors shall each possess a valid City of Ukiah Business License prior to the start
of any work.
The Contractor shall furnish a project schedule to the Engineer prior to the start of any work and start work as
scheduled.
The work is to be completed within Sixty (60) calendar days. The Contractor will pay to the City the sum of five
hundred ($500.00) dollars per day for each and every calendar day's delay beyond the time prescribed.
The staff shall notify a bidder by telephone, email or fax, if it intends to recommend the rejection of the bidder’s
bid. Any bid protest must be filed with the City Clerk not more than five calendar days following the bid
opening, or 2 calendar days following notice that staff is recommending the rejection of a bid. If any such
timely written protest is filed, all bidders shall be provided a copy of the protest within 2 calendar days of its
receipt, which may be delivered to the bidders as an email attachment or by fax. All such bidders may file with
the City Manager a written objection or other response to the protest.
All objections or responses filed not more than 5 days after receipt of the written protest will be presented to the
City Council at its next regular meeting occurring not less than 12 calendar days following the bid opening. The
City Council will resolve the bid protest at that meeting based on the written protest, any staff recommendation and
all timely written objections and responses. In accordance with the Brown Act, any person may address the City
Council on this item during the meeting. The City Council action on the protest shall represent a final decision by
the City on the protest.
Examination of Site, Drawings, Etc.
A mandatory pre-bid conference will be held at 1:00 p.m. on February 9, 2023 at the project site located at
Todd Grove Park, 600 Live Oak Avenue, Ukiah California 95482. The existing barbecue facility is located right
across from the golf course. This meeting is to fully acquaint interested Contractors with local conditions,
construction and labor required so that he or she may fully understand the facilities, difficulties and
restrictions attending the execution of the work under the Contract. Failure to attend the mandatory bid
conference will be just cause for the bid to be rejected as non-responsive.
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Oral statements or instructions made during this visit will not constitute an amendment to this solicitation. The City
will determine the appropriate action necessary, if any, and may issue a written amendment to the bid request.
Each bidder shall visit the site of the proposed work and fully acquaint himself with local conditions, construction
and labor required so that he or she may fully understand the facilities, difficulties and restrictions attending the
execution of the work under the Contract. Bidders shall thoroughly examine and be familiar with the and Special
Provisions. The failure of any bidder to receive or examine any form, instrument, addendum, or other document, or
to visit the site and acquaint himself with conditions there existing, shall in no way relieve the bidder from any
obligation with respect to his or her proposal or to the contract. The drawings for the work show conditions as they
are supposed or believed by the Engineer to exist; but, it is neither intended nor shall it be inferred that the
conditions as shown thereon constitute a representation by the Engineer, the City or its officers that such
conditions are actually existent, nor shall the City, the Engineer or any of their officers or representatives be liable
for any loss sustained by the Contractor as a result of a variance between the conditions shown on the drawings
and the conditions actually revealed during the progress of the work or otherwise.
The bidder's attention is directed to the possible existence of obstructions and public improvements within the
limits of the work or adjacent thereto, which may or may not be shown on the Drawings. Any bid shall take into
consideration that conditions may exist underground or otherwise that are not known to the City or easily detected
during a site inspection that could impact the time or cost of completing the project. The City expects the bids to
anticipate such conditions so that it can know for budgeting and other purposes the total cost to complete the
project before accepting a bid and undertaking the legal obligation to construct the project. In awarding the contract
the City relies on the contractor’s representation that its bid anticipates differing site conditions and the additional
time or cost that such conditions may necessitate.
The bidder shall investigate to his or her satisfaction the conditions to be encountered, the character, quality and
quantities of work to be performed and materials to be furnished and the requirements of the Plans, Special
Provisions, Standard Specifications, Standard Plans, and Contract Documents. The submission of a proposal shall
be considered conclusive evidence that the bidder has made such examination and has accepted the project
workplace as a safe workplace to perform the work of the Contract.
Bidder Inquiries and Questions
Inquiries and questions must be submitted via email to the following designated contact person:
Mary Horger, Financial Services Manager
Email: mhorger@cityofukiah.com
The City reserves the right to not respond to inquiries or questions submitted within 3 business days of the bid
opening.
Location of the Work
All of the work to be performed is within the City of Ukiah. The project is located at 600 Live Oak Avenue, Ukiah,
California.
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GENERAL CONDITIONS
SECTION 1. PROPOSAL REQUIREMENTS AND GENERAL CONDITIONS
1-01. Definitions. Whenever any word or expression defined in this section, or pronoun used in its stead, occurs
in these contract documents, it shall have and is mutually understood to have the meaning given:
a."City of Ukiah" or "City" shall mean the City of Ukiah, Mendocino County, California, acting
through its City Council or any other board, body, official or officials to which or to whom the
power belonging to the Council shall by virtue of any act or acts, hereafter pass or be held to
appertain.
b."Engineer" shall mean the Engineer duly and officially appointed by the City to supervise and
direct the work of construction under this contract, acting personally or through agents or
assistants duly authorized by him, such agents or assistants acting within the scope of the
particular duties entrusted to them.
c."Inspector" shall mean the engineering or technical inspector or inspectors duly authorized or
appointed by the Engineer, limited to the particular duties entrusted to him or her or them.
d."Contractor" shall mean the party entering into contract with the City of Ukiah for the performance
of work covered by this contract and his or her authorized agents or legal representatives.
e."Date of signing of contract" or words equivalent thereto, shall mean the date upon which this
contract, with the signature of the Contractor affixed, together with the prescribed bonds, shall be
or shall have been delivered to the City or its duly authorized representatives.
f."Day" or "days", unless herein otherwise expressly defined, shall mean a calendar day or days of
twenty-four hours each.
g."The work" shall mean and include all the work specified, indicated, shown or contemplated in the
contract to construct the improvement, including all alterations, amendments or extensions thereto
made by contract change order or other written orders of the Engineer.
h."Contract drawings", "drawings", "plans" shall mean and include 1) all drawings or plans which
may have been prepared by or on behalf of the City, as a basis for proposals, when duly signed
and made a part of this contract by incorporation or reference, 2) all drawings submitted in
pursuance of the terms of this contract by the successful bidder with his or her proposal and by
the Contractor to the City if and when approved by the Engineer and 3) all drawings submitted by
the Engineer to the Contractor during the progress of the work as provided for herein.
i.Where "as shown", "as indicated", "as detailed" or words of similar import are used, it shall be
understood that reference to the drawings accompanying these Special Provisions is made unless
stated otherwise.
Where "as directed", "as permitted", "approved" or words of similar import are used, it shall be
understood that the direction, requirements, permission, approval or acceptance of the Engineer
is intended unless stated otherwise.
As used herein, "provide" or "install" shall be understood to mean "provide or install complete in
place", that is, "furnish and install". "Shall" is mandatory; "may" is permissive.
1-02. Examination of Plans, Special Provisions and Site of Work. The bidder shall examine carefully the
Proposal, Plans, Special Provisions, Contract forms and the site of the work contemplated therefor. It will be
assumed that the bidder has investigated to his or her satisfaction the conditions to be encountered and the
character, quality and requirements of all Plans, Special Provisions, Standard Specifications, and Standard Plans
involved.
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1-03. Proposal. Bids shall be made on the blank forms prepared by the City. All bids shall give the prices bid,
both in writing and in figures and shall be signed by the bidder or his or her authorized representative, with his or
her address. If the bid is made by an individual or partner, his or her name and the post office address of his or her
business or partnership, along with his or her signature or the signature of one or more partners must be shown; if
made by a corporation, the bid shall show the name of the state under the laws of which the corporation is
chartered, the name of the corporation and the title of the person who signs on behalf of the corporation.
Each proposal shall be enclosed in a sealed envelope, endorsed as specified in the notice to bidders. Bidders are
warned against making erasures or alterations of any kind and proposals which contain omissions, erasures,
conditions, alterations, additions not called for, additional proposals or irregularities of any kind may be rejected.
1-04. Withdrawal of Bids. Any bid may be withdrawn at any time prior to the hour fixed in the notice to bidders
for the openings of bids, provided that a request in writing, executed by the bidder or his or her duly authorized
representative, for the withdrawal of such bid is filed with the City. The withdrawal of a bid will not prejudice the
right of a bidder to file a new bid.
1-05. Public Opening of Bids. Bids will be opened and read publicly at the time and place indicated in the notice
to bidders. Bidders or their agents are invited to be present.
1-06. Bid Guaranty. Each bid must be accompanied by a certified check, cashier's check or bidder's bond
executed by an admitted surety insurer, payable to the order of the City of Ukiah in an amount not less than 10
percent of the bid as a guarantee that the bidder will enter into a contract, if awarded the work.
1-07. Qualification of Bidders. No contractor or subcontractor may be listed on a bid proposal for a public works
project (submitted on or after March 1, 2015) unless registered with the Department of Industrial Relations
pursuant to Labor Code section 1725.5 [with limited exceptions from this requirement for bid purposes only under
Labor Code section 1771.1(a)]. No contractor or subcontractor may be awarded a contract for public work on a
public works project (awarded on or after April 1, 2015) unless registered with the Department of Industrial
Relations pursuant to Labor Code section 1725.5. The prime contractor shall be responsible for posting job site
notices as prescribed by regulation. This project is subject to compliance monitoring and enforcement by the
Department of Industrial Relations.
Each bidder shall be licensed under the provisions of Chapter 9, Division 3 of the Business and Professions Code
and shall be skilled and regularly engaged in the general class or type of work called for under this contract. A
statement setting forth this experience and business standing shall be submitted by each bidder on the form
provided herewith. It is the intention of the City to award a contract only to a bidder who furnishes satisfactory
evidence that he or she has the requisite experience and ability and that he or she has sufficient capital, facilities
and equipment to enable him or her to prosecute the work successfully and promptly within the time and in the
manner agreed.
In determining the degree of responsibility to be credited to a bidder, the City may weigh evidence that the bidder
or his or her personnel charged with the responsibility in the work, has performed satisfactorily other contracts of
like nature and magnitude or comparable difficulty at similar rates of progress.
1-08. Disqualification of Bidders. More than one bid from an individual business, partnership, corporation or
association, under the same or different names, will not be considered. Reasonable grounds for believing that any
bidder is financially interested in more than one bid for the work will cause the rejection of all bids in which he or
she is so interested. If there is reason to believe that collusion exists among the bidders, none of the participants in
such collusion will be considered. Bids in which the prices obviously are unbalanced may be rejected.
1-09. Identification of Subcontractors. All bids shall comply with the Subletting and Subcontracting Fair
Practices Act (Public Contract Code Section 4100 and following) and shall set forth:
(a) The name and the location of the place of business of each subcontractor who will perform work or
labor, or render service to the prime contractor in or about the construction of the work, or to a
subcontractor licensed by the State of California who, under subcontract to the prime contractor, specially
fabricates and installs a portion of the work according to detailed drawings contained in the plans and
Special Provisions, in an amount in excess of one-half of 1 percent of the prime contractor's total bid.
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(b) The portion of the work which will be done by each such subcontractor. The prime contractor shall list
only one subcontractor for each such portion defined by the prime contractor in his or her bid.
1-10. General Provisions of the Standard Specifications. All provisions of the General Provisions, Sections 1
through 11, of the Standard Specifications, shall be applicable to the contract except as modified by these Special
Provisions. The Standard Specifications are set forth in Section 12-06 of these Special Provisions.
1-11. Addenda. If it becomes necessary to revise any part of these plans and specifications after they have been
released, the City will issue an addendum containing the revision. All addenda will be posted on the City’s website
at www.cityofukiah.com/purchasing with the rest of the bid documents. Anyone who intends to submit a bid in
response to this Request for Bid must check the website frequently for any posted addenda. Anyone submitting a
bid will be deemed to have seen and agreed to be bound by the posted addenda.
SECTION 2. AWARD AND EXECUTION OF CONTRACT
2-01. Award of Contract. Award of the contract, if it be awarded, will be to the lowest responsible bidder whose
bid complies with all the specified requirements. The award, if made, will be made within thirty (30) days after
opening of the bids. The City reserves the right to reject any and all bids and to waive any irregularity in the
proposal not pertaining to cost.
2-02. Return of Proposal Guaranties. All bid guaranties will be held until the contract has been fully executed,
after which they will be returned upon request to the respective bidders whose bids they accompany.
2-03. Execution of Contract. The contract agreement shall be executed in duplicate by the successful bidder
and returned, together with the contract bonds, insurance certificates and endorsements, within fifteen (15) days
after written notice of the award of the contract. After execution by the City; one copy shall be filed with the City
and one copy shall be returned to the Contractor. If the bidder fails or refuses to enter into the contract agreement
within the required time, then the bid guaranty accompanying the bid shall be forfeited to the City.
SECTION 3. SCOPE AND INTENT OF CONTRACT
3-01. Effect of Inspection and Payments. Neither the inspection by the Engineer or an inspector, nor any order,
measurement or approved modification, nor certificate or payment of money, nor acceptance of any part or whole
of the work, nor any extension of time, nor any possession by the City or its agents, shall operate as a waiver of
any provision of this contract or of any power reserved therein to the City, or of any right to damages thereunder;
nor shall any breach of this contract be held to be a waiver of any subsequent breach. All remedies shall be
construed as cumulative.
3-02. Effect of Extension of Time. The granting of any extension of time on account of delays which, in the
judgement of the City, are avoidable delays shall in no way operate as a waiver on the part of the City of its rights
under this contract.
3-03. Extra Work. If extra work orders are given in accordance with provisions of this contract, such work shall be
considered a part hereof and shall be subject to each and all of its terms and requirements.
3-04. Assignment of Contract. The contract may be assigned or sublet in whole or in part only upon the written
consent of the City acting through its authorized agents. Consent will not be given to any proposed assignment
which would relieve the original contractor or its surety of their responsibilities under the contract nor will the
Engineer consent to any assignment of a part of the work under the contract.
3-05. Subcontractors. The Contractor shall be as fully responsible for the acts and omissions of his or her
subcontractors and of persons either directly or indirectly employed by them, as he or she is for the acts and
omissions of persons directly employed by him.
The Contractor shall cause appropriate provisions to be inserted in all subcontracts relative to the work to bind
subcontractors to the terms of this Contract which are applicable to the work of subcontractors.
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Nothing contained in this contract shall be construed to create or shall be relied upon to create any contractual
relationship between any subcontractor and the City and no action may be brought by any subcontractor against
the City based on this contract.
3-06. Interpretation of Special Provisions and Drawings. The Special Provisions and the Contract Drawings
are intended to be explanatory of each other. Any work indicated in the Contract Drawings and not in the Special
Provisions, or vice versa, is to be executed as if indicated in both. In case of a discrepancy or conflict between the
Technical Specifications and Contract Plans, the Technical Specifications shall govern. All work shown on the
Contract Drawings, the dimensions of which are not figured, shall be accurately followed to the scale to which the
drawings are made, but figured dimensions are in all cases to be followed, where given, though they differ from
scaled measurements. Large scale drawings shall be followed in preference to small scale drawings. Should it
appear that the work to be done, or any of the matters relative thereto, are not sufficiently detailed or explained in
these contract documents, including the contract drawings, the Contractor shall apply to the Engineer for such
further explanations as may be necessary and shall conform thereto as part of this contract, so far as may be
consistent with the terms of this contract. In the event of any doubt or questions arising respecting the true
meaning of the Special Provisions, reference shall be made to the Engineer and his or her decision thereon shall
be final. If the Contractor believes that a clarification or interpretation justifies an increase in the contract price or
contract time, the Contractor must comply with the written notice provisions of Sections 9-05 and 10-07 of these
Special Provisions. Contractor’s attention is directed to Section 12-06 of the Technical Specifications regarding the
Standard Specifications and Standard Plans.
3-07. Addenda. If it becomes necessary to revise any part of these plans and specifications after they have been
released, the City will issue an addendum containing the revision. All addenda will be posted on the City’s website
at www.cityofukiah.com/purchasing with the rest of the bid documents. Anyone who intends to submit a bid in
response to this Request for Bid must check the website frequently for any posted addenda. Anyone submitting a
bid will be deemed to have seen and agreed to be bound by the posted addenda.
3-08. Liability of City Officials. No city official, nor the Engineer, nor any authorized assistant of any of them,
shall be personally responsible for any liability arising under this contract.
3-09. Dispute Resolution. Claims of $375,000 or less by the Contractor that arise under this Contract are subject
to the mandatory dispute resolutions provisions in Public Contract Code Sections 20104-20104.6.
SECTION 4. BONDS
4-01. Faithful Performance Bond. As a part of the execution of this contract, the Contractor shall furnish a bond
of a surety company or other securities providing equivalent protection such as cash, letter of credit, or certificates
of deposit, acceptable to the City, conditioned upon the faithful performance of all covenants and stipulations under
this contract. The amount of the bond shall be 100 percent of the total contract price, as this sum is set forth in the
agreement.
4-02. Material and Labor Bond. As a part of the execution of this contract, the Contractor shall furnish a bond of
a surety company or other securities providing equivalent protection such as cash, letter of credit or certificates of
deposit acceptable to the City in a sum not less than 50 percent of the total contract price, as this sum is set forth
in the agreement for the payment in full of all persons, companies or corporations who perform labor upon or
furnish materials to be used in the work under this contract, in accordance with the provisions of Sections 3247
through 3252 inclusive of the Civil Code of the State of California and any acts amendatory thereof.
4-03. Defective Material and Workmanship Bond. As a condition precedent to the completion of this contract,
the Contractor shall furnish a bond of a surety company acceptable to the City in an amount not less than 5
percent (5%) of the final contract price, to hold good for a period of one (1) year after the completion and
acceptance of the work, to protect the City against the results of defective materials, workmanship and equipment
during that time. This bond shall be delivered to the City before the final payment under this contract will be made.
4-04. Notification of Surety Companies. The surety companies shall familiarize themselves with all of the
conditions and provisions of this contract and they waive the right of special notification of any change or
modification of this contract or of extension of time, or decreased or increased work, or of the cancellation of the
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contract, or of any other act or acts by the City or its authorized agents, under the terms of this contract; and failure
to so notify the aforesaid surety companies of changes shall in no way relieve the surety companies of their
obligation under this contract.
SECTION 5. INSURANCE REQUIREMENTS FOR CONTRACTORS
Contractor shall procure and maintain for the duration of the contract insurance against claims for injuries to
persons or damages to property which may arise from or in connection with the performance of the work hereunder
by the Contractor, his or her agents, representatives, employees or subcontractors.
5-01. Minimum Scope of Insurance
Coverage shall be at least as broad as:
1.Insurance Services Office Commercial Liability Coverage (occurrence form CG 0001).
2.Insurance Services Office form number CA 0001 (Ed. 1/87) covering Automobile Liability, code 1 (any
auto).
3.Worker's Compensation insurance as required by the State of California and Employer's Liability
Insurance.
4.Course of Construction insurance covering for “all risks” of loss.
5-02. Minimum Limits of Insurance
Contractor shall maintain limits no less than:
1.General Liability:$1,000,000 per occurrence for bodily injury, personal injury and property damage
including operations, products and completed operations. If Commercial General
Liability Insurance or other form with a general aggregate limit is used, either the
general aggregate limit shall apply separately to this project/location or the
general aggregate limit shall be twice the required occurrence limit.
2.Automobile Liability: $1,000,000 per accident for bodily injury and property damage.
3.Employer's Liability: $1,000,000 per accident for bodily injury and property damage.
4.Course of Construction: Completed value of the project with no co-insurance penalty provisions.
5-03. Deductibles and Self-insured Retentions. Any deductibles or self-insured retentions must be declared to
and approved by the City. At the option of the City, either: the insurer shall reduce or eliminate such deductibles or
self-insured retentions as respects the City, its officers, officials, employees and volunteers; or the Contractor shall
provide a financial guarantee satisfactory to the City guaranteeing payment of losses and related investigations,
claim administration and defense expenses.
5-04. Other Insurance Provisions
The general liability and automobile liability policies are to contain, or be endorsed to contain, the following
provisions:
1.The City, its officers, officials, employees and volunteers are to be covered as Additional Insured with
respect to liability arising out of automobiles owned, leased, hired or borrowed by or on behalf of the
contractor; and with respect to liability arising out of work or operations performed by or on behalf of the
Contractor including materials, parts or equipment furnished in connection with such work or operations.
General liability coverage can be provided in the form of an endorsement to the Contractor's insurance, or
as a separate owner's policy.
2.The workers’ compensation policy is to be endorsed with a waiver of subrogation. The insurance
company, in its endorsement, agrees to waive all rights of subrogation against the City, its officers,
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officials, employees and volunteers for losses paid under the terms of this policy which arises from the
work performed by the named insured for the City.
3.For any claims related to this project, the Contractor's insurance coverage shall be primary insurance as
respects the City, its officers, officials, employees or volunteers. Any insurance or self-insurance
maintained by the City, its officers, officials, employees or volunteers shall be excess of the Contractor's
insurance and shall not contribute with it.
4.Each insurance policy required by this clause shall be endorsed to state that coverage shall not be
canceled by either party, except after thirty (30) days' prior written notice by certified mail, return receipt
requested, has been given to the City.
5.Coverage shall not extend to any indemnity coverage for the active negligence of the additional insured in
any case where an agreement to indemnify the additional insured would be invalid under Subdivision (b)
of Section 2782 of Civil Code.
5-05. Acceptability of Insurers
Insurance is to be placed with insurers with a current A.M. Best's rating of no less than the following:
A++ VII A- VIII
A+ VII B++ X
A VII B+ X
5-06. Verification of Coverage. Contractor shall furnish the City with original certificates and amendatory
endorsements effecting coverage required by this clause. The endorsements shall be on forms provided by the
City or on other than the City's forms, provided those endorsements or policies conform to the requirements. All
certificates and endorsements are to be received within 15 days from written notice of contract award, and the
work shall not commence until the certificates and endorsements have been approved by the City. The City
reserves the right to require complete certified copies of all required insurance policies, including endorsements
affecting the coverage required by these Special Provisions at any time.
5-07. Subcontractors. Contractor shall include all subcontractors as insureds under its policies or shall furnish
separate certificates and endorsements for each subcontractor. All coverages for subcontractors shall be subject to
all of the requirements stated herein.
SECTION 6. RESPONSIBILITIES AND RIGHTS OF CONTRACTOR
6-01. Legal Address of Contractor. Both the address given in the proposal and the Contractor's office in the
vicinity of the work are hereby designated as places to either of which drawings, samples, notices, letters or other
articles or communications to the Contractor may be mailed or delivered. The delivery at either of these places of
any such thing from the City or its agents to the Contractor shall be deemed sufficient service thereof upon the
Contractor and the date of such service shall be the date of such delivery. The address named in the proposal may
be changed at any time by notice in writing from the Contractor to the City. Nothing herein contained shall be
deemed to preclude or render inoperative the service of any drawing, sample, notice, letter or other article or
communication to or upon the Contractor personally.
6-02. Office of Contractor at Site. During the performance of this contract, the Contractor shall maintain a
suitable office at the site of the work which shall be the headquarters of a representative authorized to receive
drawings and any such thing given to the said representatives or delivered at the Contractor's office at the site of
work in his or her absence shall be deemed to have been given to the Contractor.
6-03. Attention to Work. The Contractor shall give his or her personal attention to and shall supervise the work
to the end that it shall be prosecuted faithfully and when he or she is not personally present on the work, he or she
shall at all reasonable times be represented by a competent superintendent or foreman who shall receive and obey
all instructions or orders given under this contract and who shall have full authority to execute the same and to
supply materials, tools and labor without delay and who shall be the legal representative of the Contractor. The
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Contractor shall be liable for the faithful observance of any instructions delivered to him or her or to his or her
authorized representative.
6-04. Liability of Contractor. The Contractor shall do all of the work and furnish all labor, materials, tools and
appliances, except as otherwise herein expressly stipulated, necessary or proper for performing and completing
the work herein required in the manner and within the time herein specified. The mention of any specific duty or
liability imposed upon the Contractor shall not be construed as a limitation or restriction of any general liability or
duty imposed upon the Contractor by this contract, said reference to any specific duty or liability being made herein
merely for the purpose of explanation.
The right of general supervision by the City shall not make the Contractor an agent of the City and the liability of
the Contractor for all damages to persons or to public or private property, arising from the Contractor's execution of
the work, shall not be lessened because of such general supervision.
Until the completion and final acceptance by the City of all the work under and implied by this contract, the work
shall be under the Contractor's responsible care and charge. The Contractor shall rebuild, repair, restore and make
good all injuries, damages, re-erections and repairs, occasioned or rendered necessary by causes of any nature
whatsoever, excepting only acts of God and none other, to all or any portions of the work, except as otherwise
stipulated.
To the fullest extent permitted by law, Contractor shall indemnify and hold harmless the City and its officers,
directors, agents and employees from and against all claims, damages, losses and expenses including but not
limited to attorneys' fees, costs of suit, expert witness fees and expenses and fees and costs of any necessary
private investigators arising out of or resulting from the performance of the work, provided that any such claim,
damage, loss or expense (1) is attributable to bodily injury, sickness, disease or death, or to injury to or destruction
of tangible property, other than the work itself, including the loss of use resulting therefrom and (2) is caused in
whole or in part by any act or omission of the Contractor, any subcontractor, or anyone directly or indirectly
employed by any of them, or anyone for whose acts any of them may be liable, regardless of whether or not it is
caused in part by a party indemnified hereunder, or by the negligence or omission of a party indemnified herein.
In any and all claims against the City or any of its agents or employees by any employee of the Contractor, any
subcontractor, anyone directly or indirectly employed by any of them, or anyone for whose acts any of them may
be liable, the indemnification obligation shall not be limited in any way by any limitation on the amount or type of
damages, compensation or benefits payable by or for the Contractor or any subcontractor under workers' or
workmen's compensation acts, disability benefit acts, or other employee benefit acts. The obligation to indemnify
shall extend to and include acts of the indemnified party which may be negligent or omissions which may cause
negligence.
The City shall have the right to estimate the amount of such damage and to cause the City to pay the same and
the amount so paid for such damage shall be deducted from the money due the Contractor under this contract; or
the whole or so much of the money due or to become due the Contractor under this contract as may be considered
necessary by the City, shall be retained by the City until such suits or claims for damages shall have been settled
or otherwise disposed of and satisfactory evidence to that effect furnished to the City.
6-05. Protection of Persons and Property. The Contractor shall furnish such watchman, guards, fences,
warning signs, walks and lights as shall be necessary and shall take all other necessary precautions to prevent
damage or injury to persons or property.
All property line fences and improvements in the vicinity of the work shall be protected by the Contractor and, if
they are injured or destroyed, they and any other property injured by the Contractor, his or her employees or
agents, shall be restored to a condition as good as when he or she entered upon the work.
6-06. Protection of City Against Patent Claims. All fees, royalties or claims for any patented invention, article or
method that may be used upon or in any manner connected with the work under this contract shall be included in
the price bid for the work and the Contractor and his or her sureties shall protect and hold the City, together with all
of its officers, agents, servants and employees, harmless against any and all demands made for such fees or
claims brought or made on account of this contract. The Contractor shall, if requested by the Engineer, furnish
acceptable proof of a proper release from all such fees or classes.
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Should the Contractor, his or her agents, servants or employees, or any of them be enjoined from furnishing or
using any invention, article, material or appliance supplied or required to be supplied or used under this contract,
the Contractor shall promptly substitute other articles, materials or appliance, in lieu thereof, of equal efficiency,
quality, finish, suitability and market value and satisfactory in all respects to the Engineer. Or, in the event that the
Engineer elects, in lieu of such substitution, to have supplied and to retain and use, any such invention, article,
material or appliance, as may by this contract be required to be supplied, in that event the Contractor shall pay
such royalties and secure such valid licenses as may be requisite and necessary for the City, its officers, agents,
servants and employees, or any of them, to use such invention, article, material or appliance without being
disturbed or in any way interfered with by any proceeding in law or equity on account thereof. Should the
Contractor neglect or refuse to make the substitution promptly, or to pay such royalties and secure such licenses
as may be necessary, then in that event the Engineer shall have the right to make such substitution, or the City
may pay such royalties and secure such licenses and charge the cost thereof against any money due to the
Contractor from the City or recover the amount thereof from him or her and his or her sureties notwithstanding final
payment under this contract may have been made.
6-07. Protection of Contractor's Work Property. The Contractor shall protect his or her work, supplies and
materials from damage due to the nature of the work, the action of the elements, trespassers, or any cause
whatsoever under his or her control, until the completion and acceptance of the work. Neither the City nor any of its
agents assumes any responsibility for collecting indemnity from any person or persons causing damage to the
work of the Contractor.
6-08. Regulations and Permits. The Contractor shall secure and pay for all permits, give all notices and comply
with all laws, ordinances, rules and regulations bearing on the conduct of the work as drawn and specified. If the
Contractor observes that the Plans and Special Provisions are at variance therewith, he or she shall promptly notify
the Engineer in writing and any necessary changes shall be adjusted as provided in the contract for changes in the
work. The contractor and any subcontractors shall each secure and maintain a valid City of Ukiah Business
License. The City of Ukiah will issue a no fee encroachment permit to the Contractor allowing him or her to perform
work within City right of way or within City property after the Contract Documents have been executed and
insurance certificates and endorsements have been approved by the City.
6-09. Construction Utilities. The Contractor shall be responsible for providing for and in behalf of his or her work
under this contract, all necessary utilities, such as special connection to water supply, telephones, power lines,
fences, roads, watchmen, suitable storage places, etc.
6-10. Approval of Contractor's Plans. The approval by the Engineer of any drawing or any method of work
proposed by the Contractor in accordance with paragraph 8-06 shall not relieve the Contractor of any of his or her
responsibility for his or her errors therein and shall not be regarded as any assumption of risk or liability by the City
or any officer or employee thereof and the Contractor shall have no claim under this contract on account of the
failure or partial failure or inefficiency of any plan or method so approved. Such approval shall be considered to
mean merely that the Engineer has no objection to the Contractor's using, upon his or her own full responsibility
the plan or method approved.
6-11. Suggestions to the Contractor. Any plan or method of work suggested by the Engineer to the Contractor,
but not specified or required, if adopted or followed by the Contractor in whole or in part, shall be used at the risk
and responsibility of the Contractor; and the Engineer and the City shall assume no responsibility thereof.
6-12. Termination of Unsatisfactory Subcontracts. Should any subcontractor fail to perform in a satisfactory
manner the work undertaken by him, such subcontract shall be terminated immediately by the Contractor upon
notice from the Engineer.
6-13. Preservation of Stakes and Marks. The Contractor shall preserve carefully bench marks, reference points
and stakes and in case of destruction he or she shall replace his or her stakes, reference points and bench marks
and shall be responsible for any mistakes that may be caused by their unnecessary loss or disturbance.
Contractor’s attention is directed to Section 7-03 of these Special Provisions.
6-14. Assistance to Engineer. At the request of the Engineer the Contractor shall provide men from his or her
force and tools, stakes and other materials to assist the Engineer temporarily in making measurements and
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surveys and in establishing temporary or permanent reference marks. Payment for such materials and assistance
will be made as provided for under the caption "Extra Work," provided, however, that the cost of setting stakes and
marks carelessly lost or destroyed by the Contractor's employees will be assessed to the Contractor.
6-15. Removal of Condemned Materials and Structures. The Contractor shall remove from the site of the
work, without delay, all rejected and condemned materials or structures of any kind brought to or incorporated in
the work and upon his or her failure to do so, or to make satisfactory progress in so doing, within forty-eight (48)
hours after the service of a written notice from the Engineer, the condemned material or work may be removed by
the City and the cost of such removal shall be taken out of the money that may be due or may become due the
Contractor on account of or by virtue of this contract. No such rejected or condemned material shall again be
offered for use by the Contractor under this Contract.
6-16. Proof of Compliance with Contract. In order that the Engineer may determine whether the Contractor has
complied with the requirements of this contract, not readily enforceable through inspection and tests of the work
and materials, the Contractor shall, at any time when requested, submit to the Engineer properly authenticated
documents or other satisfactory proofs as to his or her compliance with such requirements.
6-17. Errors and Omissions. If the Contractor, in the course of the work, finds any errors or omissions in plans
or in the layout as given by survey points and instruction, or if he or she finds any discrepancy between the plans
and the physical conditions of the locality, he or she shall immediately inform the Engineer, in writing and the
Engineer shall promptly verify the same. Any work done after such discovery, until authorized, will be done at the
Contractor's risk.
6-18. Cooperation. The Contractor shall cooperate with all other contractors who may be performing work in
behalf of the City and workmen who may be employed by the City on any work in the vicinity of the work to be
done under this contract with the work of such contractors or workmen. he or she shall make good promptly, at his
or her own expense, any injury or damage that may be sustained by other contractors or employees of the City at
his or her hands.
Any difference or conflict which may arise between the Contractor and other contractors, or between the contractor
and workmen of the City in regard to their work shall be adjusted and determined by the Engineer. If the work of
the Contractor is delayed because of any acts or omissions of any other contractor or of the City, the Contractor
shall on that account have no claim against the City other than for an extension of time.
6-19. Right of Contractor to Stop Work. Under the following conditions the Contractor shall have the right, if he
or she so desires, to stop the work and terminate the contract upon ten (10) days written notice to the Engineer
and recover from the City payment for all work actually performed and for all satisfactory materials actually
delivered to the site of the work for permanent incorporation therein, all as may be shown by the estimate of the
Engineer.
(1)If the work is stopped under an order of any court or other competent public authority for a period
of time of three (3) months through no act or fault of the Contractor or of anyone employed by
him.
(2)If the Engineer fails to issue the monthly certificate for payment in accordance with the terms of
this contract.
(3)If the City fails to pay the Contractor within sixty (60) days after it shall have become due, as
provided by the terms of this contract, any sum certified by the Engineer or awarded by the City.
All provided that if such action to terminate the contract be not instituted by the Contractor within ten (10) days after
the alleged existence of such condition and if written notice of such action be not at that time delivered to the City
and the Engineer, then such right shall lapse until another occasion arises according to this section.
6-20. Hiring and Dismissal of Employees. The Contractor shall employ only such foremen, mechanics and
laborers as are competent and skilled in their respective lines of work and whenever the Engineer shall notify the
Contractor that any person on the work is, in his or her opinion, incompetent, unfaithful, intemperate or disorderly,
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or refuses to carry out the provisions of this contract, or uses threatening or abusive language to any person on the
work representing the City, or is otherwise unsatisfactory, such person shall be discharged im
mediately from the work and shall not be re-employed upon it except with the consent of the Engineer.
6-21. Wage Rates.
1.Contractor shall pay all mechanics and laborers employed or working upon the site of the work
unconditionally and without subsequent deductions or rebate on any account the full amounts due at the
time of payment at wage rates not less than those contained in the applicable prevailing wage
determination, regardless of any contractual relationship which may be alleged to exist between the
Contractor and subcontractors and such laborers and mechanics.
2.Contractor shall comply with the California Labor Code Section 1775. In accordance with said Section
1775, Contractor shall forfeit as a penalty to the Owner, $50.00 (or the higher minimum penalty as
provided in Section 1775(B)(ii) – (iii)) for each calendar day or portion thereof, for each workman paid less
than the stipulated prevailing rates for such work or craft in which such workman is employed for any work
done under the Contract by him or her or by any subcontractor under him or her in violation of the
provisions of the Labor Code and in particular, Labor Code Sections 1770 to 1780, inclusive. In addition to
said penalty and pursuant to Section 1775, the difference between such stipulated prevailing wage rates
and the amount paid to each workman for each calendar day or portion thereof for which each workman
was paid less than the stipulated prevailing wage rate shall be paid to each workman by the Contractor.
3.Pursuant to the provision of Section 1770 of the Labor Code of the State of California, Owner has
ascertained the general prevailing rate of wages (which rate includes employer payments for health and
welfare, vacation, pension and similar purposes) applicable to the work to be done, for straight time work.
The holiday wage rate listed shall be applicable to all holidays recognized in the collective bargaining
agreement of the particular craft, classification or type of workmen concerned. Copies of the General
Prevailing Wage Determination are available on the Internet at web address:
http://www.dir.ca.gov/DLSR/PWD The Contractor shall post the wage determination at the site of work in
a prominent place where it can easily be seen by the workers.
4.City will not recognize any claim for additional compensation because the Contractor has paid any rate in
excess of the prevailing wage rate obtained by the Contractor. The possibility of wage increases is one of
the elements to be considered by the Contractor in determining his or her bid and will not in any
circumstances be considered as the basis for a claim against the City.
5.The Labor Commissioner through the Division of Labor Standards Enforcement (DLSE) may at any time
require contractors and subcontractors to furnish electronic certified payroll records directly to DLSE.
Commencing with contracts awarded or after April 1, 2015, all contractors and subcontractors must furnish
electronic certified payroll records directly to the DLSE.
6.Travel and Subsistence Payments.
Contractor shall make travel and subsistence payments to each workman needed to execute the
work in accordance with the requirements in Section 1773.8 of the Labor Code (Chapter 880,
Statutes of 1968).
7.Apprentices.
Attention is directed to the provisions in Sections 1777.5 (Chapter 1411, Statutes of 1968) and
1777.6 of the California Labor Code concerning the employment of apprentices by the Contractor
or any subcontractor under him. Contractor and any subcontractor under him or her shall comply
with the requirements of said sections in the employment of apprentices.
Information relative to apprenticeship standards, wage schedules and other requirements may be
obtained from the Director of Industrial Relations, ex officio the Administrator of Apprenticeship,
San Francisco, California, or from the Division of Apprenticeship Standards and its branch offices.
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6-22. Cleaning Up. The Contractor shall not allow the site of the work to become littered with trash and waste
material, but shall maintain the same in a neat and orderly condition throughout the construction period. The
Engineer shall have the right to determine what is or is not waste material or rubbish and the place and manner of
disposal.
On or before the completion of the work, the Contractor shall without charge therefore carefully clean out all pits,
pipes, chambers or conduits and shall tear down and remove all temporary structures built by him or her and shall
remove rubbish of all kind from any of the grounds which he or she has occupied and leave them in first class
condition.
6-23. Guaranty. All work shall be guarantied for a period of one year from the date of acceptance by the City. The
Contractor shall promptly make all needed repairs arising out of defective materials, workmanship and equipment.
The City is hereby authorized to make such repairs if within ten days after the mailing of a notice in writing to the
Contractor or his or her agent, the Contractor shall neglect to make or undertake with due diligence the aforesaid
repairs, provided, however, that in case of an emergency where, in the opinion of the City delay would cause
serious loss or damage, repairs may be made without notice being sent to the Contractor and the Contractor shall
pay the costs thereof.
Pursuant to the provisions of Section 4-03 of these Special Provisions, the Contractor shall furnish a Defective
Material and Workmanship Bond in an amount not less than 5 percent of the final contract price, which shall be
effective for a period of one (1) year after the completion and acceptance of the work.
SECTION 7. RESPONSIBILITIES AND RIGHTS OF CITY
7-01. Authority of the Engineer. All work done under this contract shall be done in a workmanlike manner and
shall be performed to the reasonable satisfaction of the Engineer, who shall have general supervision of all work
included hereunder. To prevent disputes and litigation, the Engineer (1) shall in all cases determine the amount,
quality, acceptability and fitness of the several kinds of work and materials which are to be paid for under this
contract, (2) shall decide all questions relative to the true construction, meaning and intent of the Special
Provisions and Drawings, (3) shall decide all questions which may arise relative to the classifications and
measurements of quantities and materials and the fulfillment of this contract and (4) shall have the power to reject
or condemn all work or material which does not conform to the terms of this contract. his or her estimate and
decision in all matters shall be a condition precedent to an appeal for arbitration, or the right of the Contractor to
receive, demand, or claim any money or other compensation under this agreement and a condition precedent to
any liability on the part of the City to the Contractor on account of this contract. Whenever the Engineer shall be
unable to act, in consequence of absence or other cause, then such engineer as the Engineer or the City shall
designate, shall perform any and all of the duties and be vested with any or all of the powers herein given to the
Engineer.
7-02. Inspection. The City will provide engineering personnel for the inspection of the work.
The Engineer and his or her representatives shall at all times have access to the work whenever it is in preparation
or progress and the Contractor shall provide proper facilities for such access and inspection.
If the Special Provisions, the Engineer's instruction, laws, ordinances, or any public authority require any work to
be specially tested or approved, the Contractor shall give the Engineer timely notice of its readiness for inspection
and, if the inspection is by an authority other than the Engineer, of the date fixed for such inspection. Inspections
by the Engineer shall be promptly made at the source of supply where practicable. If any work shall be covered up
without approval or consent of the Engineer, it must, if required by the Engineer, be uncovered for examination and
properly restored at the Contractor's expense.
Re-examination of any work may be ordered by the Engineer and, if so ordered, the work must be uncovered by
the Contractor. If such work is found to be in accordance with the contract documents, the City shall pay the cost of
re-examination and replacement. If such work is not in accordance with the contract documents, the Contractor
shall pay such cost.
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Properly authorized and accredited inspectors shall be considered to be the representatives of the City limited to
the duties and powers entrusted to them. It will be their duty to inspect materials and workmanship of those
portions of the work to which they are assigned, either individually or collectively, under instructions of the Engineer
and to report any and all deviations from the Drawings, Special Provisions and other contract provisions which may
come to their notice. Any inspector may be considered to have the right to order the work entrusted to his or her
supervision stopped, if in his or her opinion such action becomes necessary, until the Engineer is notified and has
determined and ordered that the work may proceed in due fulfillment of all contract requirements.
7-03. Surveys. Contractor shall furnish all land surveys, establish all base lines and bench marks and make
sufficient detailed surveys needed for working points, lines and elevations. The Contractor shall develop all slope
stakes and batter boards. Contractor shall also develop all additional working points, lines and elevations as he or
she may desire to facilitate his or her methods and sequence of construction.
7-04. Rights-of-Way. The City will provide all necessary rights-of-way and easements in or beneath which work
will be performed by the Contractor under this contract.
7-05. Retention of Imperfect Work. If any portion of the work done or material furnished under this contract shall
prove defective and not in accordance with the Plans and Special Provisions, and if the imperfection in the same
shall not be of sufficient magnitude or importance to make the work dangerous or undesirable, the Engineer shall
have the right and authority to retain such work instead of requiring the imperfect work to be removed and
reconstructed, but he or she shall make such deductions therefor in the payments due or to become due the
Contractor as may be just and reasonable.
7-06. Changes in the Work. The Engineer shall have the right, in writing, to order additions to, omissions from,
or corrections, alterations and modifications in the line, grade, form, dimensions, plan, or kind or amount of work or
materials herein contemplated, or any part thereof, either before or after the beginning of construction. However,
the arithmetical sum of the cost to the City of additions and subtractions from the work under this contract shall not
exceed 10 percent of original contract amount or $5,000, whichever is the greater, unless based upon a
supplementary agreement to be made therefore.
The order of such additions, omissions, corrections, alterations and modifications shall be in writing and signed by
the Engineer and, in order, shall then be binding upon the Contractor. The Contractor shall proceed with the work
as changed and the value of such change shall be determined as provided for in section 10-07 of these Special
Provisions.
Such alterations shall in no way affect, vitiate, or make void this contract or any part thereof, except that which is
necessarily affected by such alterations and is clearly the evident intention of the parties to this contract.
7-07. Additional Drawings by City. The drawings made a part of this contract at the time of its execution are
intended to be fairly comprehensive and to indicate in more or less detail the scope of the work. In addition to these
drawings, however, the Engineer shall furnish such additional drawings from time to time during the progress of the
work as are necessary to make clear or to define in greater detail the intent of the Special Provisions and the
contract drawings and the Contractor shall make his or her work conform to all such drawings.
7-08. Additional and Emergency Protection. Whenever, in the opinion of the Engineer, the Contractor has not
taken sufficient precautions for the safety of the public or the protection of the works to be constructed under this
contract, or of adjacent structures or property which may be injured by the processes of construction on account of
such neglect and whenever, in the opinion of the Engineer, an emergency shall arise and immediate action shall
be considered necessary in order to protect public or private, personal or property interest, then and in that event,
the Engineer, with or without notice to the Contractor may provide suitable protection to the said interests by
causing such work to be done and such material to be furnished as shall provide such protection as the Engineer
may consider necessary and adequate.
The cost and expense of such work and material so furnished shall be borne by the Contractor and, if the same
shall not be paid on presentation of the bills therefor, then such costs shall be deducted from any amounts due or
to become due the Contractor.
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The performance of such emergency work under the direction of the Engineer shall in no way relieve the
Contractor from any damages which may occur during or after such precaution has been taken by the Engineer.
7-09. Suspension of Work. The City may at any time suspend the work or any part thereof by giving five (5)
days written notice to the Contractor. The work shall be resumed by the Contractor within ten (10) days after the
date fixed in the written notice from the City to the Contractor so to do. The City shall reimburse the Contractor for
expense incurred by the Contractor in connection with the work under this contract as a result of such suspension.
If the work, or any part thereof, shall be stopped by the notice in writing aforesaid and if the City does not give
notice in writing to the Contractor to resume work at a date within ten (10) days of the date fixed in the written
notice to suspend, then the Contractor may abandon that portion of the work so suspended and he or she will be
entitled to the estimates and payments for all work done on the portions so abandoned, if any, plus 5 percent of the
value of the work so abandoned, to compensate for loss of overhead, plant expense and anticipated profit.
7-10. Right of City to Terminate Contract. If the Contractor should be adjudged a bankrupt, or if he or she
should make a general assignment for the benefit of his or her creditors, or if a receiver should be appointed on
account of his or her insolvency, or if he or she should persistently or repeatedly refuse or should fail, except in
cases for which extension of time is provided, to supply sufficient properly skilled workmen or proper materials, or if
he or she should fail to make prompt payments to subcontractors or for material or labor, or persistently disregard
laws, ordinances or the instructions of the Engineer, or otherwise be guilty of a substantial violation of any
provision of the contract, then the City, upon the certificate of the Engineer that sufficient cause exists to justify
such action, may, without prejudice to any other right or remedy and after giving the Contractor seven days written
notice, terminate the employment of the Contractor and take possession of the premises and of all materials, tools
and appliances and finish the work by whatever method the City may deem expedient. In such case, the
Contractor shall not be entitled to receive any further payment until the work is finished. If the unpaid balance of the
contract price shall exceed the expense of finishing the work, including compensation for additional managerial and
administrative services, such excess shall be paid to the Contractor. If such expense shall exceed such unpaid
balance, the Contractor shall pay the difference to the City. The expense incurred by the City as herein provided
and the damage incurred through the Contractor's default, shall be certified by the Engineer. In the event that a
termination under this section is determined to be improper, such termination shall be deemed a constructive
termination for convenience taken pursuant to section 7-12 below.
7-11. Use of Completed Portions. The City shall have the right to take possession of and use any completed or
partially completed portions of the work, notwithstanding the time for completing the entire work or such portions
which may not have expired; but such taking possession and using shall not be deemed an acceptance of any
work not completed in accordance with the contract documents. If such prior use increases the cost of or delays
the work, the Contractor shall be entitled to such extra compensation, or extension of time or both, as the Engineer
may determine.
7-12. Right of City to Terminate Contract for Convenience. The City may terminate performance of the work
called for by the contract documents in whole or, from time to time, in part, if the City determines that a termination
is in the City’s best interest. The Contractor shall terminate all or any part of the work upon delivery to the
Contractor of a notice of termination specifying that the termination is for the convenience of the City, the extent of
termination, and the effective date of such termination. After receipt of notice of termination, and except as
directed by the Engineer, the Contractor shall, regardless of any delay in determining or adjusting any amounts
due under this termination for convenience clause, immediately proceed with the following obligations:
1. Stop work as specified in the notice.
2. Complete any work specified in the notice of termination in a least cost/shortest time manner while still
maintaining the quality called for under the contract documents.
3. Leave the property upon which the Contractor was working and upon which the facility (or facilities)
forming the basis of the contract documents is situated in a safe and sanitary manner such that it does not
pose any threat to the public health or safety.
4. Terminate all subcontracts to the extent that they relate to the portions of the work terminated.
5. Place no further subcontracts or orders, except as necessary to complete the continued portion of the
contract.
6. Submit to the Engineer, within ten (10) calendar days from the effective date of the notice of termination,
all of the usual documentation called for by the contract documents to substantiate all costs incurred by
the Contractor for labor, materials and equipment through the effective date of the notice of termination.
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Any documentation substantiating costs incurred by the Contractor solely as a result of the City's exercise
of its right to terminate this Contract pursuant to this clause, which costs the contractor is authorized under
the contract documents to incur, shall: (1) be submitted to and received by the Engineer no later than 30
calendar days after the effective date of the notice of termination; (2) describe the costs incurred with
particularity; and (3) be conspicuously identified as “Termination Costs occasioned by the City's
Termination for Convenience.”
Termination of the contract shall not relieve Surety of its obligation for any just claims arising out of or relating to
the work performed. In the event that the City exercises its right to terminate this contract pursuant to this clause,
the City shall pay the Contractor, upon the Contractor's submission of the documentation required by this clause
and other applicable provisions of the contract documents, the following amounts:
All actual reimbursable costs incurred according to the provisions of this contract.
1. A reasonable allowance for profit on the cost of the Work performed, provided Contractor establishes to
the satisfaction of the Engineer that it is reasonably probable that Contractor would have made a profit had
the contract been completed and provided further, that the profit allowed shall in no event exceed fifteen
(15%) percent of the costs.
2. A reasonable allowance for Contractor's administrative costs in determining the amount payable due to
termination of the contract under this Article.
Notwithstanding any other provision of this Article, when immediate action is necessary to protect life and safety or
to reduce significant exposure or liability, the City may immediately order Contractor to cease work on the project
until such safety or liability issues are addressed to the satisfaction of the City or the contract is terminated.
SECTION 8. WORKMANSHIP, MATERIALS and EQUIPMENT
8-01. General Quality. Materials and equipment shall be new and of a quality equal to that specified or approved.
Work shall be done and completed in a thorough and workmanlike manner.
8-02. Quality in Absence of Detailed Specifications. Whenever under this contract it is provided that the
Contractor shall furnish materials or manufactured articles or shall do work for which no detailed specifications are
set forth, the materials or manufactured articles shall be of the best grade in quality and workmanship obtainable in
the market from firms of established good reputation, or, if not ordinarily carried in stock, shall conform to the usual
standards for first-class materials or articles of the kind required, with due consideration of the use to which they
are to be put. In general, the work performed shall be in full conformity and harmony with the intent to secure the
best standard of construction and equipment of the work as a whole or in part.
8-03. Materials and Equipment Specified by Name. Whenever any material or equipment is indicated or
specified by patent or proprietary name or by the name of the manufacturer, such specification shall be considered
as used for the purpose of describing the material or equipment desired and shall be considered as followed by the
words "or approved equal". The Contractor may offer any material or equipment which shall be equal in every
respect to that specified, provided that written approval first is obtained from the Engineer.
8-04. Source of Materials. Price, fitness and quality being equal, preference shall be given by the Contractor for
supplies grown, manufactured or produced in the State of California and, next, for such products partially produced
in this State in accordance with Government Code Section 4332.
8-05. Storage of Materials. Materials shall be so stored to ensure the preservation of their quality and fitness for
the work. They shall be so located and disposed that prompt and proper inspection thereof may be made.
8-06. Drawings, Samples and Tests. As soon as possible after execution of the contract, the Contractor shall
submit to the Engineer, in quintuplicate, sufficient information including, if necessary, assembly and detail drawings
to demonstrate fully that the equipment and materials to be furnished comply with the provisions and intent of
these Special Provisions and Drawings. If the information thus submitted indicates the equipment or materials is
acceptable, the Engineer will return one copy stamped with his or her approval; otherwise, one copy will be
returned with an explanation of why the equipment or material is unsatisfactory. The Contractor shall have no
claims for damages or for extension of time on account of any delay due to the revision of drawings or rejection of
material. Fabrication or other work performed in advance of approval shall be done entirely at the Contractor's risk.
After approval of equipment or material, the Contractor shall not deviate in any way from the design and
specifications given without the written consent of the Engineer.
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When requested by the Engineer, a sample or test specimens of the materials to be used or offered for use in
connection with the work shall be prepared at the expense of the Contractor and furnished by him or her in such
quantities and sizes as may be required for proper examination and tests, with all freight charges prepaid and with
information as to their sources.
All samples shall be submitted before shipment and in ample time to permit the making of proper tests, analyses,
or examination before the time at which it is desired to incorporate the material into the work. All tests of materials
furnished by the Contractor shall be made by the Engineer. Samples shall be secured and tested whenever
necessary to determine the quality of the material.
SECTION 9. PROSECUTION OF WORK
9-01. Equipment and Methods. The work under this contract shall be prosecuted with all materials, tools,
machinery, apparatus and labor and by such methods as are necessary to the complete execution of everything
described, shown, or reasonably implied. If at any time before the beginning or during the progress of the work,
any part of the Contractor's plant or equipment, or any of his or her methods of execution of the work, appear to
the Engineer to be unsafe, inefficient, or inadequate to insure the required quality or the rate of progress of the
work, he or she may order the Contractor to increase or improve his or her facilities or methods and the Contractor
shall comply promptly with such orders; but, neither compliance with such orders nor failure of the Engineer to
issue such orders shall relieve the Contractor from his or her obligation to secure the degree of safety, the quality
of the work and the rate of progress required of the Contractor. The Contractor alone shall be responsible for the
safety, adequacy and efficiency of his or her plant, equipment and methods.
9-02. Time of Completion. The Contractor shall promptly begin the work under this contract and shall complete
and make ready for full use all portions of the project made the subject of this contract within the time set forth in
the agreement bound herewith.
9-03. Avoidable Delays. Avoidable delays in the prosecution or completion of the work shall include all delays
which might have been avoided by the exercise of care, prudence, foresight and diligence on the part of the
Contractor. The City will consider as avoidable delays within the meaning of this contract (1) delays in the
prosecution of parts of the work, which may in themselves be unavoidable, but do not necessarily prevent or delay
the prosecution of other parts of the work nor the completion of the whole work within the time herein specified, (2)
reasonable loss of time resulting from the necessity of submitting plans to the Engineer for approval and from the
making of surveys, measurements, inspections, and testing and (3) such interruptions as may occur in the
prosecution of the work on account of the reasonable interference of other contractors employed by the City which
do not necessarily prevent the completion of the whole work within the time herein specified.
9-04. Unavoidable Delays. Unavoidable delays in the prosecution or completion of the work under this contract
shall include all delays which may result, through cause beyond the control of the Contractor and which he or she
could not have provided against by the exercise of care, prudence, foresight and diligence. Orders issued by the
City changing the amount of work to be done, the quantity of material to be furnished or the manner in which the
work is to be prosecuted and unforeseen delays in the completion of the work of other contractors under contract
with the City will be considered unavoidable delays, so far as they necessarily interfere with the Contractor's
completion of the whole of the work. Delays due to normally adverse weather conditions will not be regarded as
unavoidable delays. However, truly abnormal amounts of rainfall, temperatures or other weather conditions for the
location of the work and time of year may be considered as unavoidable delays if those conditions necessarily
cause a delay in the completion of the work.
9-05. Notice of Delays. Whenever the Contractor foresees any delay in the prosecution of the work and, in any
event, immediately upon the occurrence of any delay which the contractor regards as an unavoidable delay, he or
she shall notify the Engineer in writing of the probability of the occurrence of such delay and its cause, in order that
the Engineer may take immediate steps to prevent, if possible, the occurrence or continuance of the delay, or, if
this cannot be done, may determine whether the delay is to be considered avoidable or unavoidable, how long it
continues and to what extent the prosecution and completion of the work are to be delayed thereby.
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9-06. Extension of Time. Should any delays occur which the Engineer may consider unavoidable, as herein
defined, the Contractor shall, pursuant to his or her application, be allowed an extension of time proportional to
said delay or delays, beyond the time herein set forth, in which to complete this contract; and liquidated damages
for delay shall not be charged against the Contractor by the City during an extension of time granted because of
unavoidable delay or delays.
Any claim by Contractor for a time extension based on unavoidable delays shall be based on written notice
delivered to the Engineer within 15 days of the occurrence of the event giving rise to the claim. Failure to file said
written notice within the time specified shall constitute a waiver of said claim. Notice of the full extent of the claim
and all supporting data must be delivered to the Engineer within 45 days of the occurrence unless the Engineer
specifies in writing a longer period. All claims for a time extension must be approved by the Engineer and
incorporated into a written change order.
9-07. Unfavorable Weather and Other Conditions. During unfavorable weather and other conditions, the
Contractor shall pursue only such portions of the work as shall not be damaged thereby. No portions of the work
whose satisfactory quality or efficiency will be affected by any unfavorable conditions shall be constructed while
these conditions remain, unless, by special means or precautions approved by the Engineer, the Contractor shall
be able to overcome them.
The Contractor shall be granted a time extension of one day for each unfavorable weather day which prevents him
or her from placing concrete forms or placing and finishing concrete or asphalt concrete. Such unfavorable weather
day is defined as a rain day where precipitation prevents the contractor from performing the work more than four
(4) continuous hours within the authorized work period or a temperature day where the ambient temperature is
below that specified for the placement of materials associated with the controlling work item for more than four (4)
continuous work hours of the authorized work period.
9-08. Saturday, Sunday, Holiday and Night Work. No work shall be done between the hours of 6 p.m. and 7
a.m., nor on Saturdays, Sundays or legal holidays except such work as is necessary for the proper care and
protection of work already performed, or except in cases of absolute necessity and in any case only with the
permission of the Engineer.
It is understood, however, that night work may be established as a regular procedure by the Contractor if he or she
first obtains the written permission of the Engineer and that such permission may be revoked at any time by the
Engineer if the Contractor fails to maintain at night adequate force and equipment for reasonable prosecution and
to justify inspection of the work.
9-09. Hours of Labor. Eight (8) hours of labor shall constitute a legal day's work and the Contractor or any
subcontractor shall not require or permit more than eight hours of labor in a day from any person employed by him
or her in the performance of the work under this contract, unless paying compensation for all hours worked in
excess of eight (8) hours per day at not less than 1½ times the basic rate of pay. The Contractor shall forfeit to the
City, as a penalty, the sum of twenty-five dollars ($25.00) for each workman employed in the execution of the
contract by him or her or by any subcontractor, for each calendar day during which such laborer, workman, or
mechanic is required or permitted to labor more than eight hours in violation of the provisions of Section 1810 to
1816, inclusive, (Article 3, Chapter 1, Part 7, Division 2) of the Labor Code of the State of California and any acts
amendatory thereof.
SECTION 10. PAYMENT
10-01. Certification by Engineer. All payments under this contract shall be made upon the presentation of
certificates in writing from the Engineer and shall show that the work covered by the payments has been done and
the payments thereof are due in accordance with this contract.
10-02. Progress Estimates and Payment. The Engineer shall, within the first seven (7) days of each month,
make an estimate of the value of the work performed in accordance with this contract during the previous calendar
month.
The first estimate shall be of the value of the work satisfactorily completed in place and meeting the requirements
of the contract. And every subsequent estimate, except the final estimate, shall be of the value of the work
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satisfactorily completed in place since the last preceding estimate was made; provided, however, that should the
Contractor fail to adhere to the program of completion fixed in this contract, the Engineer shall deduct from the next
and all subsequent estimates the full calculated accruing amount of the liquidated damages to the date of said
estimate, until such time as the compliance with the program has been restored.
The estimate shall be signed by the Engineer and, after approval, the City shall pay or cause to be paid to the
Contractor in the manner provided by law, an amount equal to 95 percent of the estimated value of the work
satisfactorily performed and complete in place.
10-03. Substitution of Securities.
1. At such times that Pubic Contract Code Section 22300 is in effect Contractor may propose the substitution of
securities of at least equal market value for any moneys to be withheld to ensure performance under the Contract.
Market value shall be determined as of the day prior to the date such substitution is to take place. Such substitution
shall be made at the request and expense of the Contractor. The securities shall be one or more of the following
types:
(a) Bonds or interest-bearing notes or obligations of the United States, or those for which the faith and
credit of the United States are pledged for the payment of principal and interest.
(b) Bonds or interest-bearing notes on obligations that are guaranteed as to principal and interest by a
federal agency of the United States.
(c) Bonds of the State of California, or those for which the faith and credit of the State of California are
pledged for the payment of principal and interest.
(d) Bonds or warrants, including, but not limited to, revenue warrants, of any county, city, metropolitan
water district, California water district, California water storage district, irrigation district in the State of
California, municipal utility district, or school district of the State of California, which are rated by Moody's
or Standard and Poor as A or better.
(e) Bonds, consolidated bonds, collateral trust debentures, consolidated debentures, or other obligations
issued by federal land banks or federal intermediate credit banks established under the Federal Farm
Loan Act, as amended; debentures and consolidated debentures issued by the Central Bank for
Cooperatives and banks for cooperatives established under the Farm Credit Act of 1933, as amended;
bonds, or debentures of the Federal Home Loan Bank Board established under the Federal Home Loan
Bank Act; and stock, bonds, debentures and other obligations of the Federal National Mortgage
Association established under the National Housing Act as amended and bonds of any Federal Home
Loan Mortgage Corporation.
(f) Commercial paper of "prime" quality as defined by a nationally recognized organization which rates
such securities. Eligible paper is further limited to issuing corporations: (1) organized and operating within
the United States; (2) having total assets in excess of five hundred million dollars ($500,000,000); and (3)
approved by the Pooled Money Investment Board of the State of California. Purchases of eligible
commercial paper may not exceed 180 days' maturity, nor represent more than 10 percent of the
outstanding paper of an issuing corporation.
(g) Bills of exchange or time drafts on and accepted by a commercial bank, otherwise known as bankers
acceptances, which are eligible for purchase by the Federal Reserve System.
(h) Certificates of deposits issued by a nationally or state-chartered bank or savings and loan association.
(i) The portion of bank loans and obligations guaranteed by the United States Small Business
Administration or the United States Farmers Home Administration.
(j) Student loan notes insured under the Guaranteed Student Loan Program established pursuant to the
Higher Education Act of 1965, as amended (20 U.S.C. 1001, et seq.) and eligible for resale to the Student
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Loan Marketing Association established pursuant to Section 133 of the Education Amendments of 1972,
as amended (20 U.S.C. 1087-2).
(k) Obligations issued, assumed or guaranteed by International Bank for Reconstruction and
Development, the Inter-American Development Bank, the Asian Development Bank, or the Government
Development Bank of Puerto Rico.
(l) Bonds, debentures and notes issued by corporations organized and operating within the United States.
Such securities eligible for substitution shall be within the top three ratings of a nationally recognized rating
service.
2. The securities shall be deposited with City or with any commercial bank as escrow agent, who shall arrange for
transfer of such securities to the Contractor upon satisfactory completion of the contract. Any interest accrued or
paid on such securities shall belong to the Contractor and shall be paid upon satisfactory completion of the
contract.
The market value of the securities deposited shall at all times be maintained in an amount at least equal, in the
sole judgment of City, to the moneys to be withheld pursuant to the Contract Documents to ensure performance of
the Contract. In order to comply with this condition, Contractor shall deposit additional securities as necessary
upon request by City or the escrow agent.
3. Upon acceptance of any Proposal that includes substituting securities for amounts withheld to ensure
performance, a separate escrow agreement satisfactory in form and substance to City shall be prepared and
executed by City, the Contractor and the escrow agent, which may be City. The escrow agreement shall specify,
among other matters, value of securities to be deposited; procedures for valuing the securities and for adding or
withdrawing securities to maintain the market value of the deposited securities at least equal to the amount of
moneys which would otherwise be withheld; the terms and conditions of conversion to cash in case of the default
by the Contractor; and terms, conditions and procedure for termination of the escrow. City shall have no obligation
to enter any such Agreement that does not provide the City with the unilateral right to convert securities to cash
and to gain immediate possession of the cash.
10-04. Acceptance. The work must be accepted by vote of the City Council of the City of Ukiah when the whole
shall have been completed satisfactorily. The Contractor shall notify the Engineer, in writing, of the completion of
the work, whereupon the Engineer shall promptly, by personal inspection, satisfy himself as to the actual
completion of the work in accordance with the terms of the contract and shall thereupon recommend acceptance
by the City Council.
10-05. Final Estimate and Payment. The Engineer shall, as soon as practicable after the final acceptance of the
work done under this contract, make a final estimate of the amount of work done thereunder and the value thereof.
Such final estimate shall be signed by the Engineer, and after approval, the City shall pay or cause to be paid to
the Contractor, in the manner provided by law, the entire sum so found to be due hereunder, after deducting
therefrom all previous payments and such other lawful amounts as the terms of this contract prescribe.
In no case will final payment be made in less than thirty-five (35) days after the filing of the notice of completion
with the County Recorder.
10-06. Delay Payments. Should any payment due the Contractor or any estimate be delayed, through fault of the
City beyond the time stipulated, such delay shall not constitute a breach of contract or be the basis for a claim for
damages, but the City shall pay the Contractor interest on the amount of the payment at the rate of 6 percent per
annum for the period of such delay. The terms for which interest will be paid shall be reckoned, in the case of any
monthly or progress payment, from the twentieth day of the month next succeeding the month in which the work
was performed to the date of payment of the estimate; and in the case of the final estimate, from the forty-fifth day
after acceptance to the date of payment of the final estimate.
The date of payment of any estimate shall be considered the day on which the payment is offered or mailed as
evidenced by the records of the Treasurer of the City. If interest shall become due on any delayed payment, the
amount thereof, as determined by the City, shall be added to a succeeding payment. If the interest shall become
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due on the final payment, it shall be paid on a supplementary voucher to interest or any sum or sums which, by the
terms of this contract, the City is authorized to reserve or retain.
10-07. Extra Work and Work Omitted. Whenever corrections, alterations, or modifications of the work under this
contract ordered by the Engineer and approved by the City increase the amount of work to be done, such added
work shall be known as "extra work"; and when such corrections, alterations, or modifications decrease the amount
of work to be done, such subtracted work shall be known as "work omitted".
When the Contractor considers that any changes ordered involve extra work, he or she shall immediately notify the
Engineer in writing and subsequently keep him or her informed as to when and where extra work is to be
performed and shall make claim for compensation therefor each month not later than the first day of the month
following that in which the work claimed to be extra work was performed and he or she shall submit a daily
complete statement of materials and labor used and expenses incurred on account of extra work performed,
showing allocation of all materials, labor and expenses.
All such claims shall state the date of the Engineer's written order and the date of approval by the City authorizing
the work on account of which claim is made. Unless such notification is made in writing within the time specified
and unless complete statements of materials used and expenses incurred on account of such extra work are
furnished as above required, the Contractor shall not be entitled to payment on account of extra work and
Contractor shall be deemed to have waived the right to make any future claims for compensation for such extra
work.
When changes decrease the amount of work to be done, they shall not constitute a claim for damages on account
of anticipated profits on the work that may be omitted.
10-08. Compensation for Extra Work or Work Omitted. Whenever corrections, additions, or modifications in
the work under this contract change the amount of work to be done or the amount of compensation due the
Contractor, excepting increases or decreases in contract items having unit contract prices for each measurable
quantity installed in place, and such changes have been ordered in writing by the Engineer and approved by the
City prior to the Contractor performing the extra work, then a price may be agreed upon. Failing such an
agreement in price, the Contractor shall be compensated for performing extra work pursuant to the provisions of
Section 4-1.03 D,"Extra Work", and Section 9-1.03,"Force Account Payment" of the Standard Specifications.
This method of determining the price of work shall not apply to the performance of any work which is required or
reasonably implied to be performed or furnished under this contract.
10-09. Compensation to the City for Extension of Time. In case the work called for under this contract is not
completed within the time limit stipulated herein, the City shall have the right as provided hereinabove, to extend
the time of completion thereof. If the time limit be so extended, the City shall have the right to charge to the
Contractor and to deduct from the final payment for the work the actual cost to the City of engineering, inspection,
superintendence and other overhead expenses which are directly chargeable to the contract and which accrue
during the period of such extension, except that the cost of final unavoidable delays shall not be included in such
charges.
10-10. Liquidated Damages for Delay. It is agreed by the parties to the contract that time is of the essence and
that, in case all the work is not completed before or upon the expiration of the time limit as set forth, damage, other
than those cost items identified in section 10-09, will be sustained by the City and that it is and will be impracticable
to determine the actual amount of damage by reason of such delay; and it is therefore agreed that the Contractor
will pay to the City the sum of five hundred dollars ($500.00) per day for each and every calendar day's delay
beyond the time prescribed.
In compliance with the provisions of California Public Contract Code § 7102, the Contractor will be compensated
for damages incurred due to delays in completing the work due solely to the fault of the City, where such delay is
unreasonable under the circumstances and not contemplated by the parties. The Contractor and City agree that
determining actual damages is impracticable and extremely difficult. As such, the Contractor shall be entitled to the
appropriate time extension and to payment of liquidated damages in the sum of $250 per day of delay in excess of
the time specified for the completion of the work. Such amount shall constitute the only payment allowed and shall
necessarily include all overhead (direct or indirect), all profit, all administrative costs, all bond costs, all labor,
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materials, equipment and rental costs, and any other costs, expenses and fees incurred or sustained as a result of
such delay. The Contractor expressly agrees to be limited solely to the liquidated damages for all such delays as
defined in this subsection.
SECTION 11. MISCELLANEOUS
11-01. Notice. Whenever any provision of the contract documents requires the giving of written notice, it shall be
deemed to have been validly given if delivered in person to the individual or to a member of the firm or to an officer
of the corporation for whom it is intended, or if delivered at or sent by registered or certified mail, postage prepaid,
to the last business address known to the giver of the notice. If mailed, the notice shall be deemed received on the
date of delivery stated in the return receipt.
11-02. Computation of Time. When any period of time is referred to in the Contract Documents by days, it shall
be computed to exclude the first and include the last day of such period. If the last day of any such period falls on a
Saturday or Sunday or on a day made a legal holiday by the law of the applicable jurisdiction, such day shall be
omitted from the computation.
11-03. Claims Procedure
Contractor shall timely comply with all notices and requests for changes to the contract time or contract price, as a
prerequisite to filing any claim governed by this Article. The failure to timely submit a notice of delay or notice of
change, or to timely request a change to the contract time or contract price, or to timely provide any other notice or
request required herein shall constitute a waiver of the right to further pursue the claim under the contract or at law.
A.Intent. Effective January 1, 1991, Section 20104 et seq., of the California Public Contract Code
prescribes a process utilizing informal conferences, non-binding judicial supervised mediation, and
judicial arbitration to resolve disputes on construction claims of $375,000 or less. Effective January 1,
2017, Section 9204 of the Public Contract Code prescribes a process for negotiation and mediation to
resolve disputes on construction claims. The intent of this Article is to implement Sections 20104 et
seq. and Section 9204 of the California Public Contract Code. This Article shall be construed to be
consistent with said statutes.
B.Claims. For purposes of this Article, “Claim” means a separate demand by the Contractor, for (A) a
time extension, (B) payment of money or damages arising from work done by or on behalf of the
Contractor pursuant to the Contract, or (C) an amount the payment of which is disputed by the District.
Claims governed by this Article may not be filed unless and until the Contractor completes all
procedures for giving notice of delay or change and for the requesting of a time extension or change
order. Claims governed by this Article must be filed no later than the date of final payment. The claim
shall be submitted in writing to the District and shall include on its first page the following in 16 point
capital font: “THIS IS A CLAIM.” Furthermore, the claim shall include the documents necessary to
substantiate the claim. Nothing herein is intended to extend the time limit or supersede notice
requirements otherwise provided by contract for the filing of claims, including all requirements
pertaining to compensation or payment for extra work, disputed work, and/or changed conditions.
Failure to follow such contractual requirements shall bar any claims or subsequent lawsuits for
compensation or payment thereon.
C.Supporting Documentation. The Contractor shall submit all claims in the following format:
Summary of claim merit and price, reference Contract Document provisions pursuant to which the claim is
made
List of documents relating to claim:
Specifications
Drawings
Clarifications (Requests for Information)
Schedules
Other
Chronology of events and correspondence
Analysis of claim merit
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Analysis of claim cost
Time impact analysis in CPM format
If Contractor’s claim is based in whole or in part on an allegation of errors or omissions in the Drawings or
Specifications for the project, Contractor shall provide a summary of the percentage of the claim subject to design
errors or omissions and shall obtain a certificate of merit in support of the claim of design errors and omissions.
D.City’s Response. Upon receipt of a claim pursuant to this Article, City shall conduct a reasonable
review of the claim and, within a period not to exceed 45 days, shall provide the Contractor a written statement
identifying what portion of the claim is disputed and what portion is undisputed. Any payment due on an undisputed
portion of the claim will be processed and made within 60 days after the City issues its written statement.
If the City needs approval from its governing body to provide the Contractor a written statement identifying
the disputed portion and the undisputed portion of the claim, and the City’s governing body does not meet within
the 45 days or within the mutually agreed to extension of time following receipt of a claim sent by registered mail or
certified mail, return receipt requested, the City shall have up to three days following the next duly publicly noticed
meeting of the City’s governing body after the 45-day period, or extension, expires to provide the Contractor a
written statement identifying the disputed portion and the undisputed portion.
Within 30 days of receipt of a claim, the City may request in writing additional documentation supporting
the claim or relating to defenses or claims the District may have against the Contractor. If additional information is
thereafter required, it shall be requested and provided pursuant to this subdivision, upon mutual agreement of City
and the Contractor. The City’s written response to the claim, as further documented, shall be submitted to the
Contractor within 30 days (if the claim is less than $15,000, within 15 days) after receipt of the further
documentation, or within a period of time no greater than that taken by the Contractor in producing the additional
information or requested documentation, whichever is greater.
E.Meet and Confer. If the Contractor disputes the City’s written response, or the City fails to
respond within the time prescribed, the Contractor may so notify the City, in writing, either within 15 days of receipt
of the City’s response or within 15 days of the City’s failure to respond within the time prescribed, respectively, and
demand in writing an informal conference to meet and confer for settlement of the issues in dispute. Upon receipt
of a demand, the City shall schedule a meet and confer conference within 30 days for settlement of the dispute.
F.Mediation. Within 10 business days following the conclusion of the meet and confer conference,
if the claim or any portion of the claim remains in dispute, the City shall provide the Contractor a written statement
identifying the portion of the claim that remains in dispute and the portion that is undisputed. Any payment due on
an undisputed portion of the claim shall be processed and made within 60 days after the City issues its written
statement. Any disputed portion of the claim, as identified by the Contractor in writing, shall be submitted to
nonbinding mediation, with the City and the Contractor sharing the associated costs equally. The City and
Contractor shall mutually agree to a mediator within 10 business days after the disputed portion of the claim has
been identified in writing, unless the parties agree to select a mediator at a later time.
If the parties cannot agree upon a mediator, each party shall select a mediator and those mediators shall
select a qualified neutral third party to mediate with regard to the disputed portion of the claim. Each party shall
bear the fees and costs charged by its respective mediator in connection with the selection of the neutral mediator.
For purposes of this section, mediation includes any nonbinding process, including, but not limited to,
neutral evaluation or a dispute review board, in which an independent third party or board assists the parties in
dispute resolution through negotiation or by issuance of an evaluation. Any mediation utilized shall conform to the
timeframes in this section.
Unless otherwise agreed to by the City and the Contractor in writing, the mediation conducted pursuant to
this section shall excuse any further obligation under Public Contract Code Section 20104.4 to mediate after
litigation has been commenced.
The mediation shall be held no earlier than the date the Contractor completes the work or the date that the
Contractor last performs work, whichever is earlier. All unresolved claims shall be considered jointly in a single
mediation, unless a new unrelated claim arises after mediation is completed.
23
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G.Procedures After Mediation. If following the mediation, the claim or any portion remains in
dispute, the Contractor must file a claim pursuant to Chapter 1 (commencing with Section 900) and Chapter 2
(commencing with Section 910) of Part 3 of Division 3.6 of Title 1 of the Government Code prior to initiating
litigation. For purposes of those provisions, the running of the period of time within which a claim must be filed
shall be tolled from the time the Contractor submits his or her written claim pursuant to subdivision (a) until the time
the claim is denied, including any period of time utilized by the meet and confer conference.
H.Civil Actions. The following procedures are established for all civil actions filed to resolve claims
of $375,000 or less:
Within 60 days, but no earlier than 30 days, following the filing or responsive pleadings, the court shall
submit the matter to non-binding mediation unless waived by mutual stipulation of both parties or unless mediation
was held prior to commencement of the action in accordance with Public Contract Code section 9204 and the
terms of this Contract. The mediation process shall provide for the selection within 15 days by both parties of a
disinterested third person as mediator, shall be commenced within 30 days of the submittal, and shall be
concluded within 15 days from the commencement of the mediation unless a time requirement is extended upon a
good cause showing to the court.
If the matter remains in dispute, the case shall be submitted to judicial arbitration pursuant to Chapter 2.5
(commencing with Section 1141.10) of Title 3 of Part 3 of the Code of Civil Procedure, notwithstanding Section
1114.11 of that code. The Civil Discovery Act of 1986 (Article 3 (commencing with Section 2016) of Chapter 3 of
Title 3 of Part 4 of the Code of Civil Procedure) shall apply to any proceeding brought under this subdivision
consistent with the rules pertaining to judicial arbitration. In addition to Chapter 2.5 (commencing with Section
1141.10) of Title 3 of Part 3 of the Code of Civil Procedure, (A) arbitrators shall, when possible, be experienced in
construction law, and (B) any party appealing an arbitration award who does not obtain a more favorable judgment
shall, in addition to payment of costs and fees under that chapter, also pay the attorney’s fees on appeal of the
other party.
I.Government Code Claims. In addition to any and all contract requirements pertaining to notices
of and requests for compensation or payment for extra work, disputed work, construction claims and/or changed
conditions, the Contractor must comply with the claim procedures set forth in Government Code Sections 900, et
seq. prior to filing any lawsuit against the City. Such Government Code claims and any subsequent lawsuit based
upon the Government Code claims shall be limited to those matters that remain unresolved after all procedures
pertaining to extra work, disputed work, construction claims, and/or changed conditions have been followed by
Contractor. If no such Government Code claim is submitted, or if the prerequisite contractual requirements are not
satisfied, no action against the City may be filed. A Government Code claim must be filed no earlier than the
date the work is completed or the date the Contractor last performs work on the project, whichever occurs
first. A Government Code claim shall be inclusive of all unresolved claims unless a new unrelated claim
arises after the Government Code claim is submitted.
J.Non-Waiver. The City’s failure to respond to a claim from the Contractor within the time periods
described in this Article or to otherwise meet the time requirements of this Article shall result in the claim being
deemed rejected in its entirety.
11-04. Litigation and Forum Selection. Contractor and City stipulate and agree that any litigation relating to the
enforcement or interpretation of this contract, arising out of Contractor's performance or relating in any way to the
work shall be brought in Mendocino County and that venue will lie in Mendocino County.
Except as otherwise expressly provided by law, the parties waive any objections they might otherwise have to the
propriety of jurisdiction or venue in the state courts in Mendocino County and agree that California law shall govern
any such litigation.
The duties and obligations imposed by these General Conditions and the rights and remedies available hereunder
to the parties hereto and, in particular but without limitation, the warranties, guaranties and obligations imposed
upon the Contractor and all of the rights and remedies available to the City thereunder, shall be in addition to and
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shall not be construed in any way as a limitation of, any rights and remedies available to any or all of them which
are otherwise imposed or available by law or contract, by special warranty or guaranty, or by other provisions of
the contract documents and the provisions of this paragraph shall be as effective as if repeated specifically in the
contract documents in connection with each particular duty, obligation, right and remedy to which they apply. All
warranties and guaranties made in the contract document shall survive final payment and termination or
completion of this contract. The City disclaims an express or implied warranty that the plans and specifications
identify all site conditions that could affect the time or cost to complete the Work.
11-05. Waiver. The Contractor shall strictly comply with all notices and other contract requirements. Waiver by
the City of any failure of the Contractor to comply with any term of the contract, including the notice provisions,
shall not be deemed a waiver of a subsequent breach.
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TECHNICAL SPECIFICATIONS
SECTION 12. GENERAL INFORMATION
12-01. Location and Scope of Work. All of the work to be performed is within the City of Ukiah. The general
project location is 600 Live Oak Avenue, Ukiah, California. The scope of work consists of the reconstruction of the
Todd Grove Park Public BBQ Facility. The park’s public BBQ area has aged to the point of failure and must be
removed and replaced. The work includes but is not limited to asphalt removal and replacement, removal and
disposal of BBQ grills and picnic tables, furnish and install a water fountain, ,BBQ grills, picnic tables and topsoil.
The Contractor should familiarize himself with the local conditions of the project sites. Failure to do so will in no
way relieve him of the responsibility for performing any of the work or operations required as a part of this contract.
Further information regarding the work or these specifications can be obtained from Mary Horger at (707) 463-
6233.
12-02. Arrangement of Technical Specifications. The Technical Specifications are arranged in sections
covering the various phases of work as follows:
Section No. Title
12 General Information
13 Construction Details
14 Exclusions from General Conditions
15 Amendments to General Conditions
12-03. Arrangement of Plans. General locations and linear quantities of the work are shown in Appendix "A". A
map will be provided to the successful bidder showing the exact locations of the work to be done.
12-04. Business Licenses. The Contractor and any subcontractors shall each secure and maintain a valid City
of Ukiah Business License prior to the start of any portion of the work.
12-05. Permits. The Contractor shall provide, procure, and pay for all permits required to complete this work.
12-06. Standard Specifications and Standard Plans. The Standard Specifications and Standard Plans of the
California State Department of Transportation, 2018, are hereby made a part of these Special Provisions and are
hereinafter referred to as "California Standard Specifications" and "California Standard Plans."
Whenever in the California Standard Specifications and the California Standard Plans the following terms are used,
they shall be understood to mean and refer to the following:
Department of Transportation - The City Council.
Director of Public Works - The City of Ukiah Director of Public Works.
Engineer - The Engineer, designated by the City Council, acting either directly or through properly authorized
agents, such agents acting within the scope of the particular duties entrusted to them.
Laboratory - The designated laboratory authorized by the City of Ukiah to test materials and work involved in the
contract.
State - The City of Ukiah
Page 325 of 791
THE TODD GROVE PARK 27 Spec. No. 23-03
PUBLIC BBQ FACILITY RECONSTRUCTION
Other terms appearing in the California Standard Specifications and the California Standard Plans shall have the
intent and meaning specified in Section I, Definition of Terms of the California Standard Specifications.
In case of discrepancy between the contract documents, the order of precedence from the highest to lowest is as
follows:
1. (City) Special Provisions
2. (City) Project Plans
3. City Standard Plans and Details
4. California Standard Plans
5. California Standard Specifications
12-07. Temporary Facilities. All temporary facilities are the responsibility of the Contractor. The removal of said
facilities shall be the responsibility of the Contractor. The Contractor shall be responsible for any and all damages
to existing facilities which are a result of the work.
12-08. Public Convenience and Safety. The Contractor shall conduct operations so as to cause the least
possible obstruction and inconvenience to public traffic. The Contractor shall, at his or her expense, furnish such
flag persons and furnish, erect, construct and maintain such fences, barriers, lights, signs, detours, pedestrian
walkways, driveway ramps and bridging as may be necessary to give adequate warning to the public that work is in
progress and that dangerous conditions exist, to provide access to abutting properties and to permit the flow of
pedestrian and vehicular traffic to safely and expeditiously pass the work.
12-09. Maintaining Traffic. Attention is directed to Section 7-1.08, "Public Convenience," 7-1.09, "Public Safety,"
7-1.092, "Lane Closure," and 7-1.095, "Flagging Costs," of the California Standard Specifications.
Streets shall be open to through vehicular traffic during non-working hours. All public traffic shall be permitted to
pass through the work with as little inconvenience and delay as possible.
Full costs for "Maintaining Traffic", including "Flagging Costs", shall be considered as included in the various items
of work and no additional compensation will be made.
12.10. Stream Pollution. The Contractor shall exercise every reasonable precaution to prevent muddying or
silting of live streams, and the Contractor's attention is called to the fact that the terms of this contract do not
relieve him or her of responsibility for compliance with Sections 5650 and 12015 of the Fish and Game Code or
other applicable statutes relating to pollution prevention or abatement.
12-11. Warranties. Unless otherwise indicated, the Contractor shall warrant all materials provided and work
performed under this contract for a period of one year from the date of final acceptance. He shall replace promptly
and at his own expense any materials and/or workmanship which fail during this warranty period.
12-12. Utilities. No water, sewer or electrical services will be provided by the owner. It is the Contractor's sole
responsibility to arrange such services as necessary.
12-13. Preconstruction Conference. A preconstruction conference will be held before any work will be allowed to
commence. This meeting will cover inspection, schedule for work, and among other items, the responsibilities and
procedures of each of the interested parties to assure that the project will be completed in accordance with the
contract documents.
12-14. Safety Requirements. The Contractor shall comply with all pertinent provisions of the Department of Labor
"Safety and Health Regulations for Construction (29 FCS Part 1518, 36 CFR 7340)", with additions or
modifications thereto, in effect during construction of this project.
Page 326 of 791
THE TODD GROVE PARK 28 Spec. No. 23-03
PUBLIC BBQ FACILITY RECONSTRUCTION
SECTION 13 - CONSTRUCTION DETAILS
The work shall include all necessary labor, equipment and materials to perform the tasks described below:
13-01. SCOPE OF WORK
i. Remove and dispose of existing BBQ grills (1), picnic tables (10 approx. 16’ a piece) and benches, food
prep tables (2), drinking fountain (1) and horseshoe facility including sand, stakes, and pressure-treated
fence.
ii. Remove and store two existing Bike Racks and Reinstall Bike Racks after reconstruction.
iii. Remove and dispose of approximately 190 CY of existing asphalt and native soil.
iv. Grade and place approximately 145 TON Hot Mix Asphalt 3” thick over area 8,500 SF
All existing asphalt will be removed and replaced within the existing facility footprint, After paving, new
picnic tables, associated BBQ facilities, swale, and a shade structure will be installed.
v. Place 142 CY of class II base to 6” depth under asphalt and compact to 95%
vi. Furnish and Install two group picnic areas as cited in Appendix A:
Area I to include:
Ten, 8’ long picnic tables secured to the ground, three pedestal mounted grills, and one standing
level food prep table. Sonoma County Probation Department Picnic tables or similar preferred (Item F02
with 3” boards).
Area II to include:
Eight, 8’ long picnic tables secured to the ground, two pedestal mounted grills, and one standing
level food prep table. Pedastal mounted grill to be Pilot Rock Heavy-Duty Steel Park-Style Charcoal Grill
— 16in. x 16in., Model# H-16 B6X2 or equivalent.
One 30’ x 30’ shade covering with cover a minimum of 12’ high. Miracle brand “Play Shade
Mariner Pyramid (Model: MRPSM004) or similar preferred.
vii. Picnic tables, food prep tables, and grills to be bolted to, or securely implanted in, the asphalt
viii. Furnish and Install 8’ x 32’ x 1’ swale.
ix. Furnish and Install ADA compatible drinking fountain with drainage to the swale. Elkay LK4420BF1UEVG
Free Standing Tubular Drinking Fountain (Evergreen) or equivalent.
x.Furnish and Install 6” topsoil to cover the removed Horseshoe area and swale
Page 327 of 791
THE TODD GROVE PARK 29 Spec. No. 23-03
PUBLIC BBQ FACILITY RECONSTRUCTION
SECTION 14. EXCLUSIONS FROM GENERAL CONDITIONS
14-01. Provisions to be Excluded from General Conditions. The following designated provisions of the
General Conditions are hereby determined to be inapplicable to the proposed work and, therefore, are hereby
excluded from the terms of the Notice to Bidders, Proposal, Agreement and other contract documents as though
entirely omitted from said General Conditions:
(1) Section 6-02. Office at the Site
(2) Section 7-03. Surveys
No other exclusions.
SECTION 15. AMENDMENTS TO GENERAL CONDITIONS
15-01. Sections of General Conditions to be Amended.
The following designated sections of the Special Provisions are hereby amended to read as follows:
No amendments.
Page 328 of 791
THE TODD GROVE PARK 30 Spec. No. 23-03
PUBLIC BBQ FACILITY RECONSTRUCTION
BID SUBMITTAL CHECKLIST
The following is a checklist to assist you in your submission of your bid documents. Please make sure you
include the following when submitting your bid documents to reduce the risk of having your bid rejected:
Did you include?...
o Proposal (Page 33 )
Unit prices filled out clearly.
Extended prices filled out clearly and calculated correctly
Total bid amount filled out clearly and calculated correctly
Sign the proposal, and provide complete information
CLSB No. and expiration date
Department of Industrial Relations Public Works Contractor Registration Number
o Fair Employment Practices Certification (Page 35)
Filled out completely per instruction
o Worker’s Compensation Certificate (Page 36)
Filled out completely per instruction
o Certification of Non-Discrimination in Employment (Page 37)
Filled out completely per instruction
o List of Proposed Subcontractors (Page 38)
Filled out completely per instruction
o Statement of Experience (Page 39)
o Signature of Bidder (Page 40 )
Filled out completely per instruction
Authorized signature provided
o Bidder’s Bond (Page 41)
Filled out completely per instruction
o Non-Collusion Affidavit (Page 42 )
Filled out completely per instruction
Notarized
o Addenda Issued
Check the City website for any addenda issued: www.cityofukiah.com/purchasing.
Page 329 of 791
THE TODD GROVE PARK
31 Spec. No. 23-03
PUBLIC BBQ FACILITY RECONSTRUCTION
CITY OF UKIAH
MENDOCINO COUNTY, CALIFORNIA
PROPOSAL
FOR
THE TODD GROVE PARK PUBLIC BBQ FACILITY RECONSTRUCTION
Specification No. 23-03
The undersigned, as bidder,
declares that he or she has examined thoroughly all of the contract documents herein contained, that this proposal
is made without collusion with any other person, firm or corporation and that all laws and ordinances relating to the
interest of public officers in this contract have been complied with in every respect.
AND he or she proposes and agrees, if this proposal is accepted,
1) that he or she will contract with the City of Ukiah, Mendocino County, California, in the form of the
copy of the agreement herein contained
a) to provide all necessary machinery, tools, apparatus and other means of construction;
b) to furnish all materials;
c) to provide all superintendence, overhead expenses and all labor and expenses of whatever
nature necessary to complete the job in conformity with the specifications and drawings and
other contract provisions herein or reasonably implied hereby or as necessary to complete the
work in the manner and within the time named herein and according to the requirements and to
the reasonable satisfaction of the City Engineer;
d) to pay all charges of freight transportation and hauling;
2) that he or she indemnifies the City against any loss or damage arising from any act of the
undersigned as Contractor; and
3) that he or she will accept as full payment therefor the following sums:
Page 330 of 791
THE TODD GROVE PARK 32 Spec. No. 23-03
PUBLIC BBQ FACILITY RECONSTRUCTION
BIDDING SCHEDULE
In the case of any discrepancy between the unit price and the total set forth for the item, the unit price shall prevail;
provided, however, that if the amount set forth as a unit price is ambiguous, unintelligible or uncertain for any
reason, or is omitted, or in the case of lump sum items, is not the same amount as the entry in the “Total” column,
then the amount set forth in the “Total” column for the item shall prevail in accordance with the following:
1. As to lump sum items, the amount set forth in the “Total” column shall be the unit price;
2. As to unit basis items, the amount set forth in the “Total” column shall be divided by the estimated quantity
for the item and the price thus obtained shall be the unit price.
The Total Base Bid shall be the sum of the items in the “Total” column. In case of discrepancy between the sum of
the items in the “Total” column and the amount entered as Total Base Bid, the sum of the “Total” column items
shall prevail. The bid comparison will be based on the sum of the items in the “total” column for each bidder.
The Unit prices for the various Construction Items below include all costs associated with the General Conditions,
Special Provisions, Requirements of the Construction Contract, and represent the total, complete, in-place cost for
each specific Construction Item in accordance with the Construction Documents, including all elements, work
components, accessories, and connections, shown in applicable details or required to yield a complete, sound and
functional component or system appropriate for its intended function, whether or not such is specifically described
or listed in any description of measurement or payment. The total amount of the Construction items below shall
represent the total and complete cost of the fully functional Project. All work not specifically listed below be
required to complete the work of the various construction items and the cost of such shall be considered as
included throughout the various unit prices indicated.
Lowest bid will be based on the lowest Base Bid.
Page 331 of 791
THE TODD GROVE PARK 33 Spec. No. 23-03
PUBLIC BBQ FACILITY RECONSTRUCTION
NAME OF BIDDER:
SPEC #: 23-03
PROJECT NAME: THE TODD GROVE PARK PUBLIC BBQ FACILITY RECONSTRUCTION
ITEM
#
DESCRIPTION UNIT OF
MEASURE
QUANTITY UNIT PRICE TOTAL
1 REMOVE EXISTING ASPHALT AND CONCRETE CY 51 $__________ $__________________
2 EXCAVATE SUBGRADE CY 142 $__________ $__________________
3 PLACE ASPHALT TON 145 $__________ $__________________
4 PLACE CLASS II BASE ROCK CY 142 $__________ $__________________
5 INSTALL SHADE STRUCTURE EA 1 $__________ $__________________
6 INSTALL 8' PICNIC TABLE EA 2 $__________ $__________________
7 INSTALL 16' PICNIC TABLE EA 8 $__________ $__________________
8 INSTALL BBQ GRILL EA 5 $__________ $__________________
9 INSTALL STANDING PICNIC TABLE EA 2 $__________ $__________________
10 INSTALL DRINKING FOUNTAIN WITH DRAIN EA 1 $__________ $__________________
TOTAL BID ==>>$__________________
We, the undersigned, acknowledge that the City Council has reserved the right to reject any or all bids and to
determine which proposal is, in its opinion, the lowest responsive bid from a responsible bidder and that which it
deems in the best interest of the City to accept. We, the undersigned, further agree, if this proposal shall be
accepted, to sign the agreement and to furnish the required bonds with satisfactory surety, or sureties, within
fifteen (15) calendar days after written notice that the contract is ready for signature; and, if the undersigned shall
fail to contract, as aforesaid, it shall be understood that he or she has abandoned the contract and that, therefore,
this proposal shall be null and void and the proposal guaranty accompanying this proposal, or the amount of said
guaranty, shall be forfeited to and become the property of the City. Otherwise, the proposal guaranty
accompanying this proposal shall be returned to the undersigned.
Witness our hands this day of ___________________, 20____.
Page 332 of 791
THE TODD GROVE PARK 34 Spec. No. 23-03
PUBLIC BBQ FACILITY RECONSTRUCTION
Licensed in accordance with an act providing for the registration of California Contractors License No.
___________, expiration date _____________.
THE CONTRACTOR'S LICENSE NUMBER AND EXPIRATION DATE STATED HEREIN ARE MADE UNDER
PENALTY OF PERJURY.
Department of Industrial Relations Public Works Contractor Registration Number:_____________________
Signature of bidder or bidders, with business name, address, phone number and fax number:
_________________________________________________________________
_________________________________________________________________
_________________________________________________________________
_________________________________________________________________
Notice: In the case of a corporation, give below the addresses of the principal office thereof and names and
addresses of the President, Secretary, Treasurer.
_________________________________________________________________
_________________________________________________________________
_________________________________________________________________
Page 333 of 791
THE TODD GROVE PARK 35 Spec. No. 23-03
PUBLIC BBQ FACILITY RECONSTRUCTION
FAIR EMPLOYMENT PRACTICES CERTIFICATION
TO:_____________________________________________________________
________________________________________________________________
The undersigned, in submitting a bid for performing the following work by Contract, hereby certifies that he or she
has or will meet the standards of affirmative compliance with the Fair Employment Practices requirements of the
Special Provisions contained herein.
THE TODD GROVE PARK PUBLIC BBQ FACILITY RECONSTRUCTION
________________________________________________________________
(Signature of Bidder)
Business Mailing Address:
_________________________________________________
_________________________________________________
_________________________________________________
Business Location:
_________________________________________________
_________________________________________________
(The bidder shall execute the certification of this page prior to submitting his or her proposal.)
Page 334 of 791
THE TODD GROVE PARK 36 Spec. No. 23-03
PUBLIC BBQ FACILITY RECONSTRUCTION
WORKER'S COMPENSATION CERTIFICATE
I am aware of the provisions of Section 3700 of the Labor Code which require every employer to be insured
against liability for Worker's Compensation or undertake self-insurance in accordance with the provisions of that
code and I will comply with such provisions before commencing the performance of the work of this contract.
Witness my hand this________ day of _______________, 200____
Signature of Bidder, with Business Address:
__________________________________________________
__________________________________________________
__________________________________________________
__________________________________________________
Page 335 of 791
THE TODD GROVE PARK 37 Spec. No. 23-03
PUBLIC BBQ FACILITY RECONSTRUCTION
CERTIFICATION OF NONDISCRIMINATION IN EMPLOYMENT
The bidder represents that he or she has/has not, participated in a previous contract or subcontract subject to
either the equal opportunity clause herein or the clause contained in Section 301 of Executive Order 10925; that he
or she has/has not, filed all required compliance reports; and that representations indicating submission of required
compliance prior to subcontract awards.
Signature and address of Bidder:
__________________________________________________ Date_____________
__________________________________________________
__________________________________________________
__________________________________________________
(This certification shall be executed by the bidder in accordance with Section 60-1.6 of the Regulations of the
President's Committee on Equal Employment Opportunity for implementing Executive Orders 10925 and 11114.)
Page 336 of 791
THE TODD GROVE PARK 38 Spec. No. 23-03
PUBLIC BBQ FACILITY RECONSTRUCTION
LIST OF PROPOSED SUBCONTRACTORS
In compliance with the provisions of Sections 4100-4108 of the California Public Contract Code and any
amendments thereof, each bidder shall set forth (a) the name and location of the place of business of each
subcontractor who will perform work or labor or render service in or about the construction site or a subcontractor
licensed by the State of California who, under subcontract to the prime contractor, specially fabricates and installs
a portion of the work or improvement according to detailed drawings contained in the plans and specifications in an
amount in excess of one-half of 1 percent of the total bid and (b) the California Contractor License Number for
each subcontractor, and (c) the portion of the work to be done by each subcontractor.(See General Conditions
Section 1-09.) Include with the name of each sub-contractor their Department of Industrial Relations Public Works
Contractor Registration Number.
SUBCONTRACTOR
NAME
SUBCONTRACTOR
LICENSE NUMBER
SUBCONTRACTOR
DIR
REGISTRATION
NUMBER
SUBCONTRACTOR
BUSINESS
ADDRESS
DESCRIPTION
OF WORK
Page 337 of 791
THE TODD GROVE PARK 39 Spec. No. 23-03
PUBLIC BBQ FACILITY RECONSTRUCTION
STATEMENT OF EXPERIENCE OF BIDDER
The bidder is required to state below what work of similar magnitude or character he or she has done and to give
references that will enable the City Council to judge of his or her experience, skill and business standing and his or
her ability to conduct work as completely and rapidly as required under the terms of the contract.
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
Page 338 of 791
THE TODD GROVE PARK 40 Spec. No. 23-03
PUBLIC BBQ FACILITY RECONSTRUCTION
SIGNATURE(S) OF BIDDER
Accompanying this proposal is ___________________________________
(insert the words "cash ($)", "cashier's check" or "bidder's bond", as the case may be) in an amount equal to at
least 10 percent of the bid.
The names of all persons interested in the foregoing proposal as principals are as follows:
IMPORTANT NOTICE: If bidder or other interested person is a corporation, provide the legal name of corporation
and also the names of the president, secretary, treasurer and manager thereof. If a co-partnership, provide the true
name of firm and also the names of all individual co-partners composing the firm. If bidder or other interested
person is an individual, provide the first and last names in full.
_________________________________________________________________
_________________________________________________________________
_________________________________________________________________
Licensed in accordance with an act providing for the registration of Contractors:
License No. ______________________________, License Expiration Date .
Signature(s) of Bidder: ______________________________________________
______________________________________________
______________________________________________
NOTE: If bidder is a corporation, the legal name of the corporation shall be set forth above together with
the signature of the officer or officers authorized to sign contracts on behalf of the corporation; if bidder is
a co-partnership, the true name of the firm shall be set forth above together with the signature of the
partner or partners authorized to sign contracts in behalf of the co-partnership; and if bidder is an
individual, his or her signature shall be placed above. If a member of a partnership, a Power of Attorney
must be on file with the Department prior to opening bids or submitted with the bid; otherwise, the bid will
be disregarded as irregular and unauthorized.
Business address: ___________________________________________________
___________________________________________________
Place of residence: ___________________________________________________
___________________________________________________
Dated: __________________
Page 339 of 791
THE TODD GROVE PARK 41 Spec. No. 23-03
PUBLIC BBQ FACILITY RECONSTRUCTION
CITY OF UKIAH
Mendocino County, California
BIDDER'S BOND
KNOW ALL MEN BY THESE PRESENTS,
That we, ______________________________________________________________
________________________________________________________________, as PRINCIPAL and
________________________________________________________________
________________________________________________________________, as SURETY,
are held and firmly bound unto the City of Ukiah in the penal sum of 10 PERCENT OF THE TOTAL AMOUNT OF
THE BID of the Principal above named, submitted by said Principal to the City of Ukiah, as the case may be, for
the work described below, for the payment of which sum in lawful money of the United States, well and truly to be
made, to the City Clerk to which said bid was submitted, we bind ourselves, our heirs, executors, administrators
and successors jointly and severally, firmly by these presents. In no case shall the liability of the surety hereunder
exceed the sum of $____________________
THE CONDITION OF THIS OBLIGATION IS SUCH,
That whereas the Principal has submitted the above mentioned bid to the City of Ukiah, as aforesaid, for certain
construction specifically described as follows, for which bids are to be opened at the Office of the City Clerk,
Ukiah Civic Center, Ukiah, California, on January 27, 2023, for THE TODD GROVE PARK PUBLIC BBQ
FACILITY RECONSTRUCTION.
NOW, THEREFORE, If the aforesaid Principal is awarded the contract and, within the time and manner required
under the specifications, after the prescribed forms are presented to him or her for signatures, enters into a written
contract, in the prescribed form, in accordance with the bid and files two bonds with the City of Ukiah, one to
guarantee faithful performance and the other to guarantee payment for labor and materials, as required by law,
then this obligation shall be null and void; otherwise, it shall be and remain in full force and virtue.
IN WITNESS WHEREOF, we have hereunto set our hands and seals on this ______ day of ________________,
A.D. 20_____.
__________________________________________________(Seal)
__________________________________________________(Seal)
__________________________________________________(Seal)
Principal
__________________________________________________(Seal)
__________________________________________________(Seal)
__________________________________________________(Seal)
Surety
Address: __________________________________________________________
__________________________________________________________
__________________________________________________________
Page 340 of 791
THE TODD GROVE PARK 42 Spec. No. 23-03
PUBLIC BBQ FACILITY RECONSTRUCTION
NON-COLLUSION AFFIDAVIT
Note: Bidder shall execute the affidavit on this page prior to submitting his or her bid.
To City Council, City of Ukiah:
The undersigned in submitting a bid for performing THE TODD GROVE PARK PUBLIC BBQ FACILITY
RECONSTRUCTION by contract, being duly sworn, deposes and says:
that he or she has not, either directly or indirectly, entered into any agreement, participated in any
collusion, or otherwise taken any action in restraint of free competitive bidding in connection with such
contract.
__________________________________________________
__________________________________________________
__________________________________________________
Signature(s) of Bidder
Business Address:__________________________________________________
__________________________________________________
__________________________________________________
Place of Residence:__________________________________________________
__________________________________________________
__________________________________________________
NOTARIZATION
Subscribed and sworn to before me this ______ day of _________, 20____.
__________________________________________________
Notary Public in and for the County of______________________________, State of California.
My Commission Expires ________________________, 20 ____.
Page 341 of 791
THE TODD GROVE PARK 43 Spec. No. 23-03
PUBLIC BBQ FACILITY RECONSTRUCTION
CITY OF UKIAH
Mendocino County, California
AGREEMENT
FOR
THE TODD GROVE PARK PUBLIC BBQ FACILITY RECONSTRUCTION
Specification No. 23-03
THIS AGREEMENT, made this ______ day of ___________________, 20____, by and between the City of Ukiah,
Mendocino County, California, hereinafter called the City and _______________________ hereinafter called the
Contractor,
WITNESSETH:
WHEREAS, the City has caused to be prepared in accordance with law, specifications, drawings and other
contract documents for the work herein described and shown and has approved and adopted these contract
documents, specifications and drawings and has caused to be published in the manner and for the time required
by law a notice to bidders inviting sealed proposals for doing the work in accordance with the terms of this contract
and
WHEREAS, the Contractor, in response to the notice to bidders, has submitted to the City a sealed proposal
accompanied by a proposal guaranty in an amount of not less than 10 percent of the bid price for the construction
of the proposed work in accordance with the terms of this contract and
WHEREAS, the City, in the manner prescribed by law, has publicly opened, examined and canvassed the
proposals submitted and as a result has determined and declared the Contractor to be the lowest and best regular
responsible bidder for the work and for the sums named in the proposal,
NOW, THEREFORE, THIS AGREEMENT WITNESSETH:
Article 1. Work to be Done and Contract Days Allowed.
That the Contractor shall provide all necessary machinery, tools, apparatus and other means of construction; shall
furnish all materials, superintendence, overhead, expenses, all labor and expenses of whatever nature necessary
for completion of the work in conformity with the Special Provisions and other contract documents hereto attached
and according to such instructions as may be given by the Engineer. The Contractor shall complete the work within
Sixty (60) calendar days. Contract days shall be counted starting with the 10th day following receipt of notice that
the contract has been executed by the City. Contractor, at his or her option, may begin work prior to start of
counting contract days, however, in no event shall the Contractor start work without giving notification to the
Engineer at least 72 hours prior to the start of work, without obtaining an encroachment permit from the City, or
without having submitted certificates of insurance that have been accepted and approved by the Engineer
Page 342 of 791
THE TODD GROVE PARK 44 Spec. No. 23-03
PUBLIC BBQ FACILITY RECONSTRUCTION
Article II. Contract Prices.
That the City shall pay the Contractor the prices stated in the proposal submitted by the Contractor, for complete
performance of the contract by the Contractor. The Contractor hereby agrees to accept the prices as full
compensation for all material and appliances necessary to the work, for all labor and use of tools and other
implements necessary to execute the work contemplated in this contract; for all loss or damage arising out of the
nature of the work or from the action of the elements, or from any unforeseen obstructions or difficulties which may
be encountered in the prosecution of the work; for all risks of every description connected therewith; for all
expenses of the work, as herein specified; for all liability and other insurance, for all overhead and other expenses
incident to the work; all according to the Contract Drawings, the Special Provisions, the Details, the instructions
and the requirements of the City.
Article III. Labor Discrimination.
Attention is directed to Section 1735 of the Labor Code, which reads as follows:
"No discrimination shall be made in the employment of persons upon public works because of the race,
color, national origin or ancestry, or religion of such persons and every contractor for public works violating
this section is subject to all the penalties imposed for a violation of this chapter."
In connection with the performance of work under this contract, the Contractor agrees as follows:
(a) The Contractor will not willfully discriminate against any employee or an applicant for employment
because of race, color, religion, ancestry, or national origin. The Contractor will take affirmative
action to ensure that applicants are employed and that employees are treated during employment
without regard to their race, color, religion, ancestry, or national origin. Such action shall include, but
not be limited to, the following: employment, upgrading, demotion or transfer; recruitment or
recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and
selection for training, including apprenticeship. The Contractor agrees to post in conspicuous places,
available to employees and applicants for employment, notices to be provided by the awarding
authority setting forth the provisions of this Fair Employment Practice section.
(b) The Contractor will send to each labor union or representative of workers with which he or she has a
collective bargaining agreement or other contract or understanding, a notice, to be provided by the
awarding authority, advising the said labor union or worker's representative of the Contractor's
commitments under this section, to employees and applicants for employment.
(c) The Contractor will permit access to his or her records of employment, employment advertisements,
application forms and other pertinent data and records by the Fair Employment Practices
Commission, City of Ukiah or any other appropriate agency of the State of California designated by
the awarding authority, for the purposes of investigation to ascertain compliance with the Fair
Employment Practices section of this contract.
(d) A finding of willful violation of the Fair Employment Practices section of this Contract or of the Fair
Employment Practices Act shall be regarded by the awarding authority as a basis for determining the
Contractor to be not a "responsible bidder" as to future contracts for which such Contractor may
submit bids, for revoking the Contractor's pre-qualification rating, if any and for refusing to establish,
reestablish or renew a pre-qualification rating for the Contractor.
Page 343 of 791
THE TODD GROVE PARK 45 Spec. No. 23-03
PUBLIC BBQ FACILITY RECONSTRUCTION
The City of Ukiah shall deem a finding of willful receipt of written notice from the Fair Employment
Practices Act to have occurred upon that it has investigated and determined that the Contractor has
violated the Fair Employment Practices Act and has issued an order under Labor Code Section 1426
or obtained an injunction under Labor Code Section 1429.
Upon receipt of such written notice from the Fair Employment Practices Commission, the City shall
notify the Contractor that unless he or she demonstrates to the satisfaction of the awarding authority
within a stated period that the violation has been corrected, his or her pre-qualification rating will be
revoked at the expiration of such period.
(e) The Contractor agrees that should the City determine that the Contractor has not complied with the
Fair Employment Practices section of this Contract, then pursuant to Labor Code Section 1735 and
1775 the Contractor shall, as a penalty to the City, forfeit for each calendar day or portion thereof, for
each person who was denied employment as a result of such non-compliance, the penalties provided
in the Labor Code for violation of prevailing wage rates. Such monies may be recovered from the
Contractor. The City may deduct any such damages from any monies due the Contractor.
(f) Nothing contained in this Fair Employment Practices section shall be construed in any manner of
fashion so as to prevent the City or the State of California from pursuing any other remedies that may
be available at law.
(g) Prior to awarding the Contract, the Contractor shall certify to the awarding authority that he or she
has or will meet the following standards for affirmative compliance, which shall be evaluated in each
case by the awarding authority:
(1) The Contractor shall provide evidence, as required by the City that he or she has notified all
supervisors, foremen and other personnel officers in writing of the content of the anti-discrimination
clause and their responsibilities under it.
(2) The Contractor shall provide evidence, as required by the City, that he or she has notified all
sources of employees’ referrals (including unions, employment agencies, advertisements,
Department of Employment) of the content of the anti-discrimination clause.
(3) The Contractor shall file a basic compliance report, as required by the City. Willfully false
statements made in such reports shall be punishable as provided by law. The compliance report shall
also spell out the sources of the work force and who has the responsibility for determining whom to
hire, or whether or not to hire.
(4) Personally, or through his or her representatives, the Contractor shall, through negotiations with
the unions with whom he or she has agreements, attempt to develop an agreement which will:
a. Spell out responsibilities for nondiscrimination in hiring, referral, upgrading and training.
b. Otherwise implement an affirmative anti-discrimination program in terms of the unions'
specific areas of skill and geography to the end that qualified minority workers will be available
and given and equal opportunity for employment.
(5) The Contractor shall notify the City of opposition to the anti-discrimination clause by individuals,
firms or organizations during the period of its pre-qualification.
(h) The Contractor will include the provisions of the foregoing paragraphs 1 through 5 in every first tier
subcontract so that such provisions will be binding upon each such subcontractor.
Page 344 of 791
THE TODD GROVE PARK 46 Spec. No. 23-03
PUBLIC BBQ FACILITY RECONSTRUCTION
(i) The "Fair Employment Practices Certification" must be completed and signed prior to the time of
submitting the bid.
Article IV. Parts of the Contract.
That the complete contract consists of the following documents, all of which shall be considered a part of this
agreement.
1. Notice to Bidders
2. Wage Rates
3. General Conditions
4. Technical Specifications
5. Proposal
6. Fair Employment Practices Certification
7. Agreement
8. Contract Bonds
9. Contract Drawings and Construction Details
10. Standard Drawings
11. Indemnification Agreement
IN WITNESS WHEREOF, this contract being executed in duplicate and the parties having caused their names to
be signed by authority of their duly authorized office this _____ day of _____________, 20____.
CITY OF UKIAH, MENDOCINO COUNTY, CALIFORNIA
By: ______________________________________________________________
CITY MANAGER, CITY OF UKIAH
Attest: ______________________________________________________________
CITY CLERK, CITY OF UKIAH
By: ______________________________________________________________
CONTRACTOR
Attest: ______________________________________________________________
Title: ______________________________________________________________
The foregoing contract is approved as to form and legality this ______ day of ______________, 20 ____.
__________________________________________________
CITY ATTORNEY, CITY OF UKIAH
Page 345 of 791
THE TODD GROVE PARK 47 Spec. No. 23-03
PUBLIC BBQ FACILITY RECONSTRUCTION
INDEMNIFICATION AGREEMENT
This Indemnification Agreement is made and entered in Ukiah, California, on _________________, 20____,
by and between the City of Ukiah (Ukiah) and ______________________________________ (Contractor).
Contractor is
_________________________________________________________________________________
___________________________________________ for Ukiah.
As a condition of issuing the work order, attached hereto, Ukiah requires assurance that Contractor will protect
Ukiah from damage or damage claims which arise from its performance of the work.
Accordingly, Contractor agrees as follows:
1.Indemnification. Contractor shall indemnify and hold harmless Ukiah and its officers, agents, and employees
from and against any claim, loss, or damage, including the legal and other costs of defending against any claim of
damage or loss which arises out of the Contractor’s negligent or wrongful performance under the work order
attached hereto, except for claims, losses, or damages resulting from the sole and exclusive negligence or other
wrongful conduct of Ukiah or its officers, agents and employees.
CONTRACTOR
BY: _______________________________________________
TITLE: _______________________________________________
Page 346 of 791
THE TODD GROVE PARK 48 Spec. No. 23-03
PUBLIC BBQ FACILITY RECONSTRUCTION
CITY OF UKIAH
Mendocino County, California
PERFORMANCE BOND
BOND No._____________________
KNOW ALL PERSONS BY THESE PREESNTS:
THAT WHEREAS, the City of Ukiah, organized and operating under the laws of the State of California, (hereinafter
referred to as the “City”) has awarded to ______________________________, (hereinafter referred to as the
“Contractor”) an agreement for Contract No. _______________ (hereinafter referred to as the “Project”).
WHEREAS, the work to be performed by the Contractor is more particularly set forth in the Contract for the Project
dated _______________________, (hereinafter referred to, together with all attachments and exhibits thereto, as
“Contract Documents”), the terms and conditions of which are expressly incorporated herein by reference; and
WHEREAS, the Contractor is required by the Contract Documents to perform the terms thereof and to furnish a
bond for the faithful performance of said Contract Documents.
NOW, THEREFORE, we, __________________________, the undersigned Contractor and
_________________________, as Surety, a corporation organized and duly authorized to transact business under
the laws of the State of California, are held firmly bound until the City in the sum of
______________________________ ($_________________), for which amount well and truly to be made, we
bind ourselves, our heirs ,executors and administrators, successors and assigns, jointly and severally, firmly by
these presents.
THE CONDITION OF THIS OBLIGATION IS SUCH that, if the Contractor, his or its heirs, executors,
administrators, successors or assigns, shall in all things stand to and abide by, and well and truly keep and perform
the covenants, conditions and agreements in the Contract Documents and any alteration thereof made as therein
provided, on its part, to be kept and performed at the time and in the manner therein specified, and in all respects
according to their intent and meaning; and shall faithfully fulfill all obligations; and shall indemnify and save
harmless the City, its officials, officers, employees, and authorized volunteers, as stipulated in said Contract
Documents, then this obligation shall become null and void; otherwise it shall be and remain in full force and effect.
As part of the obligation secured hereby and in addition to the face amount specified therefore, there shall be
included costs and reasonable expenses and fees including reasonable attorneys’ fees, incurred by the City in
enforcing such obligation.
As a condition precedent to the satisfactory completion of the Contract Documents, unless otherwise provided for
in the Contract Documents, the above obligation shall hold good for a period of one (1) year after the acceptance
of the work by the City, during which time if Contractor shall fail to make full, complete, and satisfactory repair and
replacements and totally protect the City from loss or damage resulting from or caused by defective materials or
faulty workmanship. The obligations of Surety hereunder shall continue so long as any obligation of Contractor
remains. Nothing herein shall limit the City’s rights or the Contractor or Surety’s obligations under the Contract
Documents, law or equity, including, but not limited to, California Code of Civil Procedure Section 337.15.
Whenever Contractor shall be, and is declared by the City to be, in default under the Contract Documents, the
Surety shall remedy the default pursuant to the Contract Documents, or shall promptly, at the City’s option:
i. Take over and complete the Project in accordance with all terms and conditions in the Contract
Documents; or
ii. Obtain a bid or bids for completing the Project in accordance with all terms and conditions in the
Contract Documents and upon determination by Surety of the lowest responsive and responsible bidder,
arrange for a contract between such bidder, the Surety and the City, and make available as work
Page 347 of 791
THE TODD GROVE PARK 49 Spec. No. 23-03
PUBLIC BBQ FACILITY RECONSTRUCTION
progresses sufficient funds to pay the cost of completion of the Project, less the balance of the contract
price, including other costs and damages for which Surety may be liable. The term “balance of the contract
price” as used in this paragraph shall mean the total amount payable to Contractor by the City under the
Contract and any modification thereto, less any amount previously paid by the City to the Contractor and
any other set offs pursuant to the Contract Documents.
iii. Permit the City to complete the Project in any manner consistent with California law and make
available as work progresses sufficient funds to pay the cost of completion of the Project, less the balance
of the contract price, including other costs and damages for which Surety may be liable. The term “balance
of the contract price” as used in this paragraph shall mean the total amount payable to Contractor by the
City under the Contract and any modification thereto, less any amount previously paid by the City to the
Contractor and any other set offs by the City pursuant to the Contract Documents.
Surety expressly agrees that the City may reject any contractor or subcontractor which may be proposed by Surety
in fulfillment of its obligations in the event of default by the Contractor.
Surety shall not utilize Contractor in completing the Project nor shall Surety accept a bid from Contractor for
completion of the Project if the City, when declaring the Contractor in default, notifies Surety of the City’s objection
to Contractor’s further participation in the completion of the Project.
The Surety, for value received, hereby stipulates and agrees that no change, extension of time, alteration or
addition to the terms of the Contract Documents or to the Project to be performed thereunder shall in any way
affect its obligation on this bond, and it does hereby waive notice of any such change, extension of time, alteration
or addition to the terms of the Contract Documents or to the Project.
[REMAINDER OF PAGE LEFT INTENTIONALLY BLANK]
Page 348 of 791
THE TODD GROVE PARK Spec. No. 23-03
PUBLIC BBQ FACILITY RECONSTRUCTION
IN WITNESS WHEREOF, we have hereunto set our hands and seals this ____ day of ___________________,
2022.
(Corporate Seal) ________________________________
Contractor/Principal
By______________________________
Title_____________________________
(Corporate Seal) _________________________________
Surety
By_______________________________
Attorney-in-Fact
(Attach Attorney-in Fact Certificate) Title______________________________
The rate of premium on this bond is __________________ per thousand. The total amount of premium charges is
$_________________________.
(The above must be filled in by corporate attorney.)
THIS IS A REQUIRED FORM.
Any claims under this bond may be addressed to:
(Name and Address of Surety) ________________________________
________________________________
________________________________
(Name and Address of Agent or ________________________________
Representative for service of process in ________________________________
California, if different from above) ________________________________
(Telephone number of Surety and Agent _______________________________
or Representative for service of process in California)
50
Page 349 of 791
THE TODD GROVE PARK 51 Spec. No. 23-03
PUBLIC BBQ FACILITY RECONSTRUCTION
CITY OF UKIAH
Mendocino County, California
PAYMENT BOND
BOND No. ____________________
KNOW ALL PERSONS BY THESE PRESENTS:
WHEREAS, the City of Ukiah (“City”) has awarded to _______________________ (“Contractor/Principal”) a
contract (City Agreement No. _____________, dated _________________, ___________, referred to as the
“Agreement”) for the work described as _______________________. The Agreement is incorporated by this
reference into this Payment Bond (“Bond”); and
WHEREAS, Contractor/Principal is required to furnish a bond in connection with the Agreement and pursuant to
California Civil Code section 9550;
NOW, THEREFORE, we ____________________________________________, the undersigned
Contractor/Principal, and _____________________ (“Surety”), a corporation organized and existing under the
laws of the State of _____________________, and duly authorized to transact business under the laws of the
State of California, as Surety, are held firmly bound until the City, and to any and all persons, companies, or
corporations entitled by law to file stop payment notices under California Civil Code Section 9100, or any person,
company, or corporation entitled to make a claim on this bond, in the sum of $_________________________, for
which payment will and truly be made, we bind ourselves, our heirs, executors and administrators, successors and
assigns, jointly and severally, firmly by these presents.
THE CONDITION OF THIS OBLIGATION IS SUCH that if Contractor/Principal, its heirs, executors, administrators,
successors, or assigns, or subcontractor, shall fail to pay any person or persons named in Civil Code section 9100;
or fail to pay for any materials, provisions, or other supplies, used in, upon, for , or about the performance of the
work contracted to be done, or for any work or labor thereon of any kind, or for amounts due under the
Unemployment Insurance Code, with respect to work or labor thereon of any kind; or shall fail to deduct, withhold,
and pay over to the Employment Development Department, any amounts required to be deducted, withheld, and
paid over by Unemployment Insurance Code Section 13020 with respect to work and labor thereon of any kind,
then Surety will pay for the same, in an amount not exceeding the amount herein above set forth, and in the event
suit is brought upon this bond, also will pay such reasonable attorneys’ fees as shall be fixed by the court, awarded
and taxed as provided in California Civil Code Section 9550, et seq.
It is further stipulated and agreed that the Surety of this bond shall not be exonerated or released from the
obligation of the bond by any change, extension of time for performance, addition, alteration or modification in, to,
or of any contract, plans, or specifications, or agreement pertaining or relating to any scheme or work of
improvement herein above described; or pertaining or relating to the furnishing of labor, materials, or equipment
therefor; nor by any change or modification of any terms of payment or extension of time for payment pertaining or
relating to any scheme or work of improvement herein above described; nor by any rescissions or attempted
rescission of the contract, agreement or bond; nor by any conditions precedent or subsequent in the bond
attempting to limit the right of recovery of claimants otherwise entitled to recover under any such contract or
agreement or under the bond; nor by any fraud practiced by any person other than the claimant seeking to recover
on the bond; and that this bond be construed most strongly against the Surety and in favor of all persons for whose
benefit such bond is give; and under no circumstances shall the Surety be released from liability to those for whose
benefit such bond has been given, by reason of any breach of contract between the Owner and
Contractor/Principal or on the part of any oblige named in such bond; that the sole condition of recovery shall be
that the claimant is a person described in California Civil Code section 9100, and who has not been paid the full
amount of his or her claim; and that the Surety does hereby waive notice of any such change, extension of time,
addition, alteration or modification herein mentioned, including but not limited to the provisions of section 2819 and
2845 of the California Civil Code.
Page 350 of 791
THE TODD GROVE PARK 52 Spec. No. 23-03
PUBLIC BBQ FACILITY RECONSTRUCTION
Any notice to Surety may be given in the manner specified in the Agreement and delivered or transmitted to Surety
as follows:
Attn:__________________________________________
Address:_______________________________________
City/State/Zip:___________________________________
Phone:_________________________________________
Fax:___________________________________________
Email:__________________________________________
IN WITNESS WHEREO, two identical counterparts of this Bond, each of which shall for all purposes be deemed an
original thereof, have been duly executed by Contractor/Principal and Surety above named, on the __ day of
____________________, 202__.
__________________________________ (SEAL)
Contractor/Principal
By_____________________________________
Contractor’s Representative
______________________________________
Contractor/Principal’s Address
______________________________________
City,State,Zip
_________________________________(SEAL)
Surety
By_____________________________________
Surety’s Representative
______________________________________
Surety’s Address
______________________________________
City,State,Zip
______________________________________
Telephone Number
NOTE: Signatures of those executing for Surety must be properly acknowledged, The bond must be accompanied
by a properly acknowledged Power of Attorney from the Surety authorizing its agent to bind it to this bond. A copy
of such Power of Attorney must be in file with the City.
Page 351 of 791
THE TODD GROVE PARK 53 Spec. No. 23-03
PUBLIC BBQ FACILITY RECONSTRUCTION
DIRECTIONS FOR PREPARATION OF PERFORMANCE AND MATERIAL AND LABOR BOND
1.Individual sureties, partnerships, or corporations not in the surety business will not be acceptable.
2.The name of the Principal shall be shown exactly as it appears in the Contract.
3.The penal sum shall not be less than required by the Specifications.
4.If the Principals are partners or joint venturers, each member shall execute the bond as an individual and
state his place of residence.
5.If the Principal is a corporation, the bond shall be executed under its corporate seal.
If the corporation has no corporate seal, it shall so state and affix a scroll or adhesive seal following the
corporate name.
6.The official character and authority of the person(s) executing the bond for the Principal, if a corporation,
shall be certified by the Secretary or Assistant Secretary thereof under the corporate seal, or copies
attached to such records of the corporation as will evidence the official character and authority of the
officer signing, duly certified by the Secretary or Assistant Secretary, under the corporate seal, to be true
copies.
7.The current power-of-attorney of the person signing for the surety company must be attached to the bond.
8.The date of the bond must not be prior to the date of the Contract.
9.The following information must be placed on the bond by the surety company:
a. The rate of premium in dollars per thousand; and
b. The total dollar amount of premium charged.
10.The signature of a witness shall appear in the appropriate place attending to the signature of each party of
the bond.
11.Type or print the name underneath each signature appearing on the bond.
12.An executed copy of the bond must be attached to each copy of the Contract (original counterpart)
intended for signing.
Page 352 of 791
THE TODD GROVE PARK 54 Spec. No. 23-03
PUBLIC BBQ FACILITY RECONSTRUCTION
CITY OF UKIAH
Mendocino County, California
DEFECTIVE MATERIAL AND WORKMANSHIP (MAINTENANCE) BOND
KNOW ALL MEN BY THESE PRESENTS,
That we, _____________________________________________________________________
__________________________________________________________________, as PRINCIPAL
and__________________________________________________________________________
___________________________________________________________________, as SURETY,
are held and firmly bound unto the City of Ukiah as Obligee, in the penal sum of
___________________________________________________________________________________
_________________________________________________________($____________________),
(5 PERCENT OF THE FINAL CONTRACT AMOUNT)
to which payment well and truly to be made, we do bind ourselves, our and each of our heirs, executors,
administrators successors and assigns jointly and severally, firmly by these presents.
WHEREAS, the said Principal entered into a Contract with the City of Ukiah
dated_________________________
for _________________________________________________________________________________
____________________________________________________________________________________
WHEREAS, said Contract has been completed, and was approved on the ______ day of ___________,
_________,
NOW, THEREFORE, THE CONDITION OF THIS OBLIGATION IS SUCH, that if the Principal shall guarantee that
the work will be free of any defective materials or workmanship which become apparent during the period of one
(1)year following completion of the Contract, then this obligation shall be void, otherwise to remain in full force and
effect, provided however, any additional warranty or guarantee whether expressed or implied is extended by the
Principal or Manufacturer only, and the surety assumes no liability for such a guarantee.
Signed, sealed, and dated this __________ day of ____________, 20_____.
__________________________________________________(Seal)
BY:_______________________________________________(Seal)
__________________________________________________(Seal)
Principal
_________________________________________________(Seal)
BY:______________________________________________(Seal)
_________________________________________________(Seal)
Surety
Page 353 of 791
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Page 354 of 791
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Page 356 of 791
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Page 357 of 791
APPENDIX A
TODD GROVE BBQ AREA LAYOUT
Page 358 of 791
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69.8'
PRESERVE (E)
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REMOVE EXISTING ASPHALT
REMOVE EXISTING CONCRETE SLAB
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Page 359 of 791
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BIOSWALE AREA
282 SF
SEE DETAIL
0 5 10 20
8' PICNIC TABLE
PLACED END TO END
PEDESTAL MOUNTED
BBQ GRILL
FOOD PREP TABLE
30' X 30' SHADE COVERING
ADA DRINKING FOUNTAIN
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PLACE 3" ASPHALT OVER 6" COMPACTED CLASS II BASE
PLANTED SWALE LOCATION
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Page 360 of 791
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8" PLANTING TOPSOIL
6" DRAIN ROCK
SCARIFIED NATIVE SOIL
1.0'
8.0'
3" HMA PAVEMENT
6" CLASS II BASE
COMPACTED NATIVE SOIL
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NOT TO SCALE
PAVING SECTION
NOT TO SCALE
PLANTING PLAN
NOT TO SCALE
Page 361 of 791
CITY OF UKIAH ORDER NO. 1
CONTRACT CHANGE ORDER DATE: September 11, 2023
Contract for (Description of Facility): Todd Grove Park Public BBQ Facility Reconstruction, Specification No. 23-03
Owner: City of Ukiah, 300 Seminary Avenue, Ukiah, California, 95482-5400
To (Contractor): MARZ Engineering, 3780 Christy Ln, Ukiah, CA 95482
You are hereby directed to make the herein described changes from the contract plans and specifications or do the following described
work not included in the contract plans and specifications:
Change requested by: City Engineer.
Justification (Detailed and Concise): These items were not included in the original bid documents. Additional work is requested by City.
The amount of the Contract will be (decreased/increased/unchanged) by the estimated sum of: ten thousand three hundred seventy-four
dollars and no cents ($10,374.00).
The contract total including this and previous Change Orders will be: one hundred twenty three thousand eight hundred and seventy three
dollars and eighty four cents ($123,873.84).
The contract period provided for completion will be (increased/decreased/unchanged): 1 day.
This document will become a supplement to the contract and all provisions will apply hereto.
Approved By:___________________ _______________
(City) Date
Accepted:_______________________ _______________
(Contractor) Date
This information will be issued as a record of any changes to the original construction contract.
Description of Changes - Itemized Breakdown
ESTIMATED
DECREASE To
Contract
Amount
ESTIMATED
INCREASE To
Contract Amount
1. ADA parking; paint parking spot lines per plans, remove the old ADA parking paint
lines by painting over them to black out old lines, and remove and replace ADA signage
as required by plans.
$10,374.00
2. $0
3. $0
4. .$0
ESTIMATED NET CHANGE IN CONTRACT PRICE $10,374.00
9/11/2023
ATTACHMENT 2
Page 362 of 791
ATTACHMENT 3
Page 363 of 791
MARZ Engineering
3780 Christy Ln.
Ukiah, CA. 95482
marz.generalengineering@gmail.com
(707)856-3007
April 29, 2024
City of Ukiah
300 Seminary Ave.
Ukiah, CA. 95482
Subject: Change Order Request for Todd Grove Park Public BBQ Reconstruction
Dear City of Ukiah,
I am writing to formally request a change order for the Todd Grove Park Public BBQ Reconstruction
project. As we progress with the project, it has become necessary to make adjustments to the original
scope of work outlined in the contract. The following changes are being proposed:
1. Description of Change:
Increase the dimensions of path of travel between two ADA parking spaces from 5 ft. wide to 12 ft.
wide and pave 6” to match the asphalt thickness of the road.
2. Rationale:
These changes need to be made because the original location is not compliant for ADA entrance.
3. Cost and Schedule Impacts:
The anticipated impact on cost is an increase of $3,600.00 to contract price.
I kindly request that this change order request be reviewed and considered by the appropriate parties
involved in the project. I am available to discuss any questions or concerns regarding these proposed
changes at your earliest convenience.
Thank you for your attention to this matter. I look forward to your prompt response.
Sincerely,
Ruth Rodriguez
Office Manager
(707)856-3007
ATTACHMENT 4
Page 364 of 791
Page 365 of 791
Page 1 of 2
Agenda Item No: 8.f.
MEETING DATE/TIME: 5/15/2024
ITEM NO: 2024-195
AGENDA SUMMARY REPORT
SUBJECT: Authorize the City Manager to Execute a Three-Year Renewal Agreement with
Governmentjobs.com, Inc. (dba "NEOGOV") for Cloud-Based Recruiting and Onboarding Modules in the
Amount of $75,211.56.
DEPARTMENT: Human Resources /
Risk Management PREPARED BY: Sheri Mannion, H.R. Director/Risk Manager
PRESENTER: Sheri Mannion, Human Resources/Risk
Management Director
ATTACHMENTS:
1. NEOGOV Services Renewal Agreement
Summary: Council will consider authorizing the City Manager to execute a three-year renewal agreement with
Governmentjobs, Inc. (dba "NEOGOV") for cloud-based recruiting and onboarding modules.
Background: The City of Ukiah has contracted with Governmentjobs.com, Inc. (dba "NEOGOV") since 2021
for various components of its online Human Resources Management System. The current subscriptions for
Insight, Governmentjob.com, and Onboard are set to expire in June 2024.
Discussion: The Human Resources Department acquired NEOGOV Insight and Onboard modules in 2021,
allowing the transition from a 100% paper-based application and new hire process to an electronic process.
Insight is a fully integrated recruitment, selection, and applicant tracking system designed specifically for the
public sector where job opportunities are advertised, and applications are completed, stored, and shared with
hiring managers. It provides the public with the convenience to apply for open positions online 24/7 from any
location. Applicants are able to monitor the status of their application, update as needed, and apply for multiple
potions with a click of a button.
The subscription with NEOGOV also provides an online public sector job board service through
"Governmentjobs.com." This is the largest public sector website with an average of six million users visiting
the website monthly, providing the City with greater exposure to the talent pool throughout California and the
United States, and facilitates the attraction of more qualified public sector job applicants.
Onboard provides for a more productive new hire process by streamlining new hire paperwork, processes, and
training. New hires are able to access their individual portal prior to beginning work through an interactive tool
for reviewing and completing new hire documentation.
The term of the contract (Attachment 1) and expenses will be spread across three years:
Year 1: $23,624.69
Year 2: $25,042.18
Year 3: $26,544.69
Funding for this year's portion of the total expenditure ($23,624.69) is included within the Human Resources
budget request for fiscal year 2025. The remaining balance will be budgeted over the subsequent two fiscal
years.
Page 366 of 791
Page 2 of 2
NEOGOV is the market and technology leader in human resources software for the public sector. The City
has utilized recruitment and applicant tracking services since 2021, and the software contains historical
applicant data, including data required under the City's Record Retention Policy. Maintaining an agreement
with this vendor provides continuity of service and data management, as well as options for new services to
enhance existing functionality. Furthermore, the City has already entered into agreements with NEOGOV to
add the Perform & Learn modules and the Human Resources Information System (CoreHR, Payroll, Benefits,
and Time & Attendance). Staff are actively building those modules with the end goal of having a completely
integrated and paperless Human Resources and Payroll System.
For all the reasons listed above, Staff recommends Council authorize the City Manager to execute a three-
year renewal agreement with Governmentjobs.com Inc. (dba "NEOGOV").
Recommended Action: Authorize the City Manager to execute a three-year renewal agreement with
Governmentjobs.com, Inc. (dba "NEOGOV") for cloud-based recruiting and onboarding modules in the amount
of $75,211.56.
BUDGET AMENDMENT REQUIRED: N/A
CURRENT BUDGET AMOUNT: 20016100.54320: $53,200
PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: N/A
PREVIOUS CONTRACT/PURCHASE ORDER NO.: 2021213
COORDINATED WITH: Mary Horger, Financial Services Manager
DIVERSITY-EQUITY INITIATIVES (DEI): Goal 3 – Recruit, retain and advance a community of staff that
reflects, values, and celebrates the diversity of the community we serve
CLIMATE INITIATIVES (CI): 8a – Information Technology.
GENERAL PLAN ELEMENTS (GP): N/A
Page 367 of 791
prov
NEOGOV ORDER FORM
NEOGOV:
GovernmentJobs.com, INC. (dba “NEOGOV”)
2120 Park Place, Suite 100
El Segundo, CA 90245
billing@neogov.com
Customer Name & Address:
City of Ukiah
300 Seminary Avenue
Ukiah, CA 95482
Quote Creation Date:05/07/2024 Contact
Name:
Sheri Mannion
Quote Expiration Date:30 days from Quote Creation Contact Email:smannion@cityofukiah.com
Payment Terms Annual. Net 30 from NEOGOV invoice.FTE:
Subscription Start Date:06/10/2024
Subscription Term (months):36
Fee Summary
Service Description Term Term Fees
Insight Enterprise Subscription (IN)06/10/2024 - 06/09/2025 $9,752.14
GovernmentJobs.com Subscription (GJC)06/10/2024 - 06/09/2025 $5,258.92
Onboard Subscription (ON)06/10/2024 - 06/09/2025 $8,613.63
Candidate Text Messaging (CTM)06/10/2024 - 06/09/2025 $0.00
2024 - 2025 Total $23,624.69
Insight Enterprise Subscription (IN)06/10/2025 - 06/09/2026 $10,337.27
GovernmentJobs.com Subscription (GJC)06/10/2025 - 06/09/2026 $5,574.46
Onboard Subscription (ON)06/10/2025 - 06/09/2026 $9,130.45
Candidate Text Messaging (CTM)06/10/2025 - 06/09/2026 $0.00
2025 - 2026 Total $25,042.18
Insight Enterprise Subscription (IN)06/10/2026 - 06/09/2027 $10,957.50
GovernmentJobs.com Subscription (GJC)06/10/2025 - 06/09/2026 $5,908.92
Onboard Subscription (ON)06/10/2026 - 06/09/2027 $9,678.27
Candidate Text Messaging (CTM)06/10/2026 - 06/09/2027 $0.00
2026 - 2027 Total $26,544.69
Total:$75,211.56
A. Terms and Conditions
1. Agreement. This Ordering Document and the Services purchased herein are expressly conditioned upon the acceptance by
Customer of the terms of the NEOGOV Services Agreement either affixed hereto or the version most recently published prior
to execution of this Ordering Form available at https://www.neogov.com/service-specifications. Unless otherwise stated, all
capitalized terms used but not defined in this Order Form shall have the meanings given to them in the NEOGOV Services
Agreement.
2. Effectiveness & Modification. The Effective Date shall be the Subscription Start Date. This Order Form may not be modified
or amended except through a written instrument signed by the parties.
3. Summary of Fees. Listed above is a summary of Fees under this Order. Once placed, your order shall be non-cancelable and
the sums paid nonrefundable, except as provided in the Agreement.
4. Order of Precedence. This Ordering Document shall take precedence in the event of direct conflict with the Services
Agreement, applicable Schedules, and Service Specifications.
B. Special Conditions (if any).
1
Attachment 1
Page 368 of 791
IN WITNESS WHEREOF,this Order has been executed by such party’s duly authorized signatory as of the date set forth below,and
such duly authorized signatory consents to the Agreement.
Customer Governmentjobs.com,Inc.(DBA “NEOGOV”)
Entity Name:
Signature:
Print Name:
Date:
2
Page 369 of 791
Page 1 of 2
Agenda Item No: 12.a.
MEETING DATE/TIME: 5/15/2024
ITEM NO: 2024-163
AGENDA SUMMARY REPORT
SUBJECT: The Ukiah City Council Will Receive a Financial Report for the Electric Utility and Consider
Adoption of the Proposed Electric Rate Adjustments by Resolution.
DEPARTMENT: Electric Utility PREPARED BY: Cindy Sauers, Electric Utility Director
PRESENTER: Cindy Sauers, Electric Utility Director
ATTACHMENTS:
1. Attach 1 - City of Ukiah vs. PG&E
2. Attach 2 - 2016 Approved Electric Rates
3. Attach 3 - 2022 Approved Electric Rates
4. Attach 4 - Approved Power Cost Surcharge Rider
5. Attach 5 - 2023 Approved Electric Rates
6. Attach 6 - 2024 Proposed Electric Rates
7. Attach 7 - Resolution Adopting Rate Schedule 05152024
8. 12a Slide presentation given at meeting
Summary: In accordance with Ukiah City Code Division 4, Chapter 6, Sections 3950 through 3957, the City
Council will hold a public hearing on May 15, 2024, to receive the City Manager's Report on Electric Utility
rates and consider the adoption, by resolution, of the proposed electric rate adjustments. Legal notices were
published in accordance with City Code 3953. The Agenda Summary Report and the City Manager's Report
are to be considered the same report.
Background: The City of Ukiah's Electric Utility is a publicly owned, nonprofit utility, governed by the Ukiah
City Council. The City Council provides oversight and direction and approves rates. As a municipal utility, all
costs related to electric service delivery to customers, including generation, labor, maintenance, and capital
improvement funds are covered by the revenue collected through rates. Ukiah's rates are, on average, 48%
less than other neighboring Mendocino County utilities (Attachment 1).
The Electric Utility has faced significant challenges in the past several years. The wildfires that ravaged parts
of Northern California have resulted in increased legislation and costs as utilities fund projects to reduce the
chances of additional fires. The financial burden these projects have placed on utilities in a short period of time
is significant. As part of the City Utility's wildfire mitigation efforts, several capital improvement projects are in
various stages of completion, including undergrounding high voltage lines and re-conducting aging overhead
wire in high fire threat areas on the west side of Ukiah. Although grant funding is secured for some of these
projects, matching funds are required. Additional maintenance funding has also been budgeted yearly for
vegetation management.
Historically, due to the expensive nature of undergrounding, the Utility typically plans and constructs one
underground project every 5–7 years. Since 2019, four projects have been developed. Three of these projects
are completed and the undergrounding associated with phase two of the Streetscape project is scheduled to
be completed in early summer. Two of the four undergrounding projects were unplanned. The acceleration of
these projects has more than doubled the Utility's capital output for undergrounding, resulting in a decrease in
available funding for other capital improvement projects.
Page 370 of 791
Page 2 of 2
The Utility continues to be impacted by inflation and supply chain delays. The cost of materials has increased
significantly. Electrical PVC conduit costs have risen 400% since 2019, transformer costs have increased over
60% and lead times have increased from 32 weeks to over 2 years. Other materials have increased between
10-80%.
Energy prices hugely impacted the Utility in 2022 and 2023 with a 28% increase in 2022 and an additional
12% in 2023. Previous years saw roughly 3-5% increases year over year. Although there is a recent
downward trend and prices seem to have stabilized, they remain 30% higher than in 2020.
In 2016, Council approved the first electric rate increase in 20 years, implemented over a 5-year period
(Attachment 2). Council approved an additional 5-year rate increase in January 2022 (Attachment
3). Unfortunately, only a portion of the cost pressures the industry was experiencing were entirely visible for
rate development. Power costs accelerated at an unprecedented clip, increasing over 40% in two years. To
mitigate this volatility, Council approved the Power Cost Surcharge (PCS) (Attachment 4), which has, and will
continue to deal with the fluctuations in the energy market. The PCS provided the financial support the Utility
needed and has been reduced for three consecutive quarters to account for the recent decrease in energy
costs. In 2023, Council approved eliminating the last three installments of the 2022 rate increase and
replacing them with two new increases (Attachment 5) with the understanding that the Utility would continue to
perform cost of service analysis annually to ensure revenue keeps up with expenses.
Discussion: The Utility, once again, contracted with Borismetrics to perform the 2024 cost of service
analysis. The analysis considers all costs associated with providing Ukiah customers; generation,
transmission, distribution and capital projects. Additionally, the analysis includes a factor for anticipated
projects that will help meet the electrification and renewable mandates set forth by the State. The proposed
rate changes will provide adequate funding to meet these goals.
The proposed rate tables (Attachment 6) apply to residential, commercial and industrial customers. The
CARES program that assists residential customers with paying for their electric bills is available and the
Customer Service Department can assist customers needing to access this program. All other rates will
remain in effect.
Staff recommends Council receive financial report for the Electric Utility and approve the proposed electric rate
adjustments by resolution (Attachment 7).
Recommended Action: Receive financial report for the Electric Utility and approve the proposed electric rate
adjustments by resolution.
BUDGET AMENDMENT REQUIRED: No
CURRENT BUDGET AMOUNT: N/A
PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: N/A
PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A
COORDINATED WITH: Sage Sangiacomo, City Manager
DIVERSITY-EQUITY INITIATIVES (DEI):
CLIMATE INITIATIVES (CI): 1b – Increase renewable power production and storage.
GENERAL PLAN ELEMENTS (GP):GP-A4 - Public Facilities, Services, and Infrastructure Element
Page 371 of 791
Attachment 1
Page 372 of 791
Attachment 2
Proposed City of Ukiah Electric Rates
Winter Rates effective November 1-April 30
Summer Rates effective May 1-October 31
(The amended rates will apply to the first full month’s
consumption following the rate’s effective date)
Residential Single Phase: Electric Rate E1 (Basic Service), E2 (All Electric)
All Electric Rate (E2) will be closed to new customers effective 1/1/2017. Current
customers will be allowed to stay on the rate no matter how they qualified. Other rate
discounts and or adjustments to baseline quantities for various programs such as but not
exclusive of senior and life support will remain the same. The minimum charge will be
billed if the sum of the basic and the energy charges are less than the minimum charge
amount.
Rate by effective date 1/1/2017 7/1/2017 7/1/2018 7/1/2019 7/1/2020
Base line Quantities, per kWh,
$/kWh
$0.12040 $0.12410 $0.12790 $0.13180 $0.13580
Exceeding Base line
Quantities, per kWh, $/kWh
$0.15800 $0.16280 $0.16770 $0.17280 $0.17800
Minimum Monthly Billing,
$/Month
$5.00 $5.00 $5.00 $5.00 $5.00
Basic Monthly Charge for
Monthly KWh less than 200
kWh per month, $/Month
$0.50 $0.52 $0.54 $0.56 $0.58
Basic Monthly Charge for
Monthly KWh greater than or
equal to 200 kWh per month
and less than 550 kWh per
month, $/Month
$1.00 $1.03 $1.07 $1.11 $1.15
Basic Monthly Charge for
Monthly KWh greater than or
equal to 550 kWh per month ,
$/Month
$1.50 $1.55 $1.60 $1.65 $1.70
BASELINE QUANTITIES (kWh PER MONTH)
Basic Service
WINTER
360
SUMMER
360
All Electric 660 360
Page 373 of 791
Attachment 2
General Service: Electric Rate E5, E6, C5, C6, E55, E51
This rate schedule is applicable to general commercial and non-commercial residential
lighting, heating and all single phase and three phase alternating current loads in which
energy use is less than 144,000 kWh per meter for 12 consecutive months. This schedule
will not be applicable to commercial uses permitted by the City under a Home
Occupation Permit.
Effective Date 1/1/2017 7/1/2017 7/1/2018 7/1/2019 7/1/2020
Energy Rates, $/kWh
Winter $0.17066 $0.17578 $0.18106 $0.18650 $0.19210
Summer $0.12663 $0.13043 $0.13435 $0.13839 $0.14255
Base Charge, $/month
Single Phase (E5) $8.66 $8.92 $9.19 $9.47 $9.76
Poly-phase (E6) $9.69 $9.99 $10.29 $10.60 $10.92
X-Ray (E51) $21.63 $22.28 $22.95 $23.64 $24.35
Minimum Charge , $/Month
2nd Meter (E55) $8.66 $8.92 $9.19 $9.47 $9.76
Page 374 of 791
Attachment 2
General Service with Demand: Electric Rate E7, C7
This rate is applicable to commercial and non-residential lighting, heating, and all single
phase and three phase loads in which energy use is 144,000 kWh or greater per meter for
12 consecutive months. The customer bill will consist of a basic month charge, energy
and demand charges.
DEMAND CHARGE
The customer will be billed for demand according to the customer’s “maximum kilowatt
demand” each month. The number of kilowatt (kW) used will be recorded over 15
minute intervals: the highest 15 minute average kW use in the month will be the
customer’s maximum demand.
Effective Date 1/1/2017 7/1/2017 7/1/2018 7/1/2019 7/1/2020
Energy Rates, $/kWh
Winter $0.09094 $0.09367 $0.09649 $0.09939 $0.10238
Summer $0.11295 $0.11634 $0.11984 $0.12344 $0.12715
Basic Charge, $/Month $72.72 $74.91 $77.16 $79.48 $81.87
Demand Charge, $/kW
Winter $4.18 $4.31 $4.44 $4.58 $4.72
Summer $6.65 $6.85 $7.06 $7.28 $7.50
Page 375 of 791
Attachment 2
General Large Industrial Service with Demand: E-1
This schedule is applicable to large industrial production, lighting, heating and all single
and three phase loads in which energy use is an average of 75,000 kWh monthly or
greater with a demand of 200 kW monthly or greater for at least six consecutive months
(multiple meters at a single location will be combined).
The Industrial rate is applicable to large manufacturing facilities, defined as businesses or
corporations that produce products for either wholesale or retail sales or businesses that
contract to fulfill obligations to produce specific components.
DEMAND CHARGE
The customer will be billed for demand according to the customer’s “maximum kilowatt
demand” each month. The number of kilowatt (kW) used will be recorded over 15
minute intervals: the highest 15 minute average kW use in the month will be the
customer’s maximum demand.
Effective Date 1/1/2017 7/1/2017 7/1/2018 7/1/2019 7/1/2020
Energy Rates $/kWh
Winter $0.07034 $0.07246 $0.07464 $0.07688 $0.07919
Summer $0.09235 $0.09513 $0.09799 $0.10093 $0.10396
Base Charge
$/Month $72.72 $74.91 $77.16 $79.48 $81.87
Demand Charge $/kW
Winter $4.18 $4.31 $4.44 $4.58 $4.72
Summer $6.65 $6.85 $7.06 $7.28 $7.50
Page 376 of 791
Attachment 2
Page 377 of 791
Attachment 3
P a g e 1 | 5
City of Ukiah Electric Rates
Residential Service Electric Rate E1, E2*
(The amended rates will apply to the first full month’s consumption following the rate’s effective date)
BASELINE QUANTITIES (kWh PER MONTH)
Basic Service (E1)
WINTER
(Nov 1-Apr 30)
360
SUMMER
(May 1 -Oct 31)
360
All Electric E2* 660
360
*All Electric Rate E2 was closed to new customers effective 1/1/2017. Current customers will
be allowed to stay on the rate no matter how they qualified. Other rate discounts and or
adjustments to baseline quantities for various programs such as but not exclusive of senior and
life support will remain the same. The minimum charge will be billed if the sum of the basic and
the energy charges are less than the minimum charge amount.
Kwh less than
Baseline
($/kWh)
kWh equal to or
Greater than
Baseline
($/kWh)
Less than
200 kWh per
month
201-550
kWh per
month
Greater than
550 kWh per
month
1 April 1,2022 $0.14797 $0.19395 $1.00 $1.75 $2.75 $5.00
2 April 1, 2023 $0.16009 $0.20983 $2.00 $3.19 $4.56 $5.00
3 April 1, 2024 $0.17344 $0.22733 $3.00 $4.63 $6.38 $5.00
4 April 1, 2025 $0.18837 $0.24691 $4.00 $6.06 $8.19 $5.00
5 April 1, 2026 $0.20493 $0.26861 $5.00 $7.50 $10.00 $5.00
Mimimun
monthly
charge
Residential Service Electric Rate E1, E2*
Rate Year
Rate
effective
date
Energy kWh Charge Monthly Fixed Charge - per KWH level
Page 378 of 791
Attachment 3
P a g e 2 | 5
City of Ukiah Electric Rates
Small Commercial Service Electric Rate E5, E6, C5, C6
This rate schedule is applicable to general commercial and non-commercial residential lighting,
heating and all single phase and three phase alternating current loads in which energy use is
less that 144,000 kWh per meter for 12 consecutive months. This schedule will not be
applicable to commercial uses permitted by the City under a Home Occupation Permit.
WINTER (Nov 1 – Apr 30)
SUMMER (May 1 – Oct 31)
*New electric accounts with intermittent loads (used infrequently) and disconnected within
the last 12 months shall be charged $50 in addition to all other new account fees
Winter Summer E5/C5 E6/C6
1 April 1, 2022 $0.16090 $0.20010 $15.50 $16.50
2 April 1,2023 $0.17619 $0.21911 $17.21 $18.32
3 April 1,2024 $0.19292 $0.23992 $19.10 $20.33
4 April 1, 2025 $0.21125 $0.26272 $20.91 $22.26
5 April 1, 2026 $0.23132 $0.28768 $22.90 $24.38
Small Commercial Service Electric Rate E5, E6, C5, C6
Rate Year
Rate
effective
date
Energy Charge ($/kWh)Monthly fixed charge ($)
Page 379 of 791
Attachment 3
P a g e 3 | 5
City of Ukiah Electric Rates
Medium/Large Commercial Service with Demand Electric Rate E7, C7
This rate is applicable to commercial and non-residential lighting, heating, and all single
phase and three phase loads in which energy use is 144,000 kWh or greater per meter for
12 consecutive months. The customer bill will consist of a basic month charge, energy and
demand charges.
Demand Charge
The customer will be billed for demand according to the customer’s “maximum kilowatt
demand” each month. The number of kilowatt (kW) used will be recorded over
15- m i n u te intervals: the highest 15-minute average kW use in the month will be the
customer’s maximum demand.
WINTER (Nov 1 – Apr 30)
SUMMER (May 1 – Oct 31)
Winter Summer Winter Summer
1 April 1, 2022 $0.11139 $0.13834 $5.48 $8.10 $114.62
2 April 1, 2023 $0.12108 $0.15037 $6.42 $8.85 $137.54
3 April 1,2024 $0.13260 $0.16470 $7.03 $9.69 $150.61
4 April 1, 2025 $0.14520 $0.18030 $7.70 $10.61 $164.92
5 April 1, 2026 $0.15900 $0.19740 $8.43 $11.62 $180.59
Rate
effective
date
Energy Charge ($/kWh)Demand Charge ($/kW)
Monthly
Fixed Charge
($)
Medium/Large Commercial Service with Demand Electric Rate E7, C7
Rate Year
Page 380 of 791
Attachment 3
P a g e 4 | 5
City of Ukiah Electric Rates
Industrial Service with Demand Electric Rate I1
This schedule is applicable to large industrial production, lighting, heating and all single and
three phase loads in which energy use is an average of 75,000 kWh monthly or greater
with a demand of 200 kW monthly or greater for at least six consecutive months (multiple
meters at a single location will be combined).
The Industrial rate is applicable to large manufacturing facilities, defined as businesses or
corporations that produce products for either wholesale or retail sales or businesses that
contract to fulfill obligations to produce specific components.
Demand Charge
The customer will be billed for demand according to the customer’s “maximum kilowatt
demand” each month. The number of kilowatt (kW) used will be recorded over
15- m i n u t e intervals: the highest 15-minute average kW use in the month will be the
customer’s maximum demand.
WINTER (Nov 1 – Apr 30)
SUMMER (May 1 – Oct 31)
Winter Summer Winter Summer
1 April 1, 2022 $0.08608 $0.11300 $5.29 $8.10 $143.27
2 April 1, 2023 $0.09426 $0.12374 $5.92 $8.83 $179.09
3 April 1,2024 $0.10320 $0.13550 $6.48 $9.67 $196.10
4 April 1, 2025 $0.11300 $0.14840 $7.10 $10.59 $214.73
5 April 1, 2026 $0.12370 $0.16250 $7.77 $11.60 $235.13
Industrial Service with Demand Electric Rate I1 (Replaces EI Rate)
Rate Year
Rate
effective
date
Energy Charge ($/kWh)Demand Charge ($/kW)
Monthly
Fixed Charge
($)
Page 381 of 791
Attachment 3
P a g e 5 | 5
City of Ukiah Electric Rates
Ukiah Green Energy Program
For customers wishing to promote the development and use of renewable energy; the City
of Ukiah offers a 100 % Green electric rate. This rate is available to all Ukiah electric
customers.
The City will procure, on the customer’s behalf, Renewable Energy to match the customer’s
monthly energy consumption. Customers choosing the Green Rate will incur an additional
2.021 cents per kWh for every kWh consumed during the billing period. The 100% Green
Rate will be updated yearly and will be based on renewable energy cost, delivery costs and
imposed fees. Customers may opt into the program anytime and may opt out any time
after the second complete billing cycle on the program.
100% Green Energy Rate
Program: Ukiah Green Energy Rate: Billing Period:
Ukiah Green Energy 0.02021 per kWh Monthly
Page 382 of 791
Attachment 4
Amended Power Cost Surcharge Rider
Resolution 2023- Adopted February 1, 2023
Supersedes Resolution 2022-54
City of Ukiah Amended Power Cost Surcharge Rider
This amends the City of Ukiah Power Cost Surcharge Rider as per Resolution No. 2023-
The Power Cost Surcharge (Surcharge) is a per kilowatt-hour (kWh) charge that is used
to ensure an adequate revenue stream to cover all power costs incurred by Ukiah
Electric’s system: including generation, management of Utility owned facilities, and
transmission costs through Northern California Power Agency (NCPA). The Surcharge
will be assessed to all customers as an additional charge per kWh to their standard rate.
Calculation:
A 12-month running sum of actual metered dollars invoiced and metered kWh of load
for the previous 12 months of the NCPA Net All Resources Bill (ARB) will be
maintained. The Surcharge Factor for a particular month will be calculated as the
previous12-month sum of actual metered NCPA net ARB invoiced amounts divided by
the previous 12-month sum of the NCPA ARB metered kWh monthly loads adjusted
for distribution losses and for bill timing adjustments. The Surcharge is set as the
difference between Surcharge Factor of quarterly and the January 2022 Surcharge
Factor. The Surcharge can be negative or positive.
The Surcharge is implemented quarterly on March 1st, June 1st, September 1st, and
December 1st, with the first Power Cost Surcharge to begin on March 1, 2023.
Page 383 of 791
Attachment 5
P a g e 1 | 4
City of Ukiah Electric Rates
Residential Service Electric Rate E1, E2*
BASELINE QUANTITIES (kWh PER MONTH)
Basic Service (E1)
WINTER
(Nov 1-Apr 30)
360
SUMMER
(May 1 -Oct 31)
360
All Electric E2* 660
360
This rate schedule is applicable to residential electric service. Other rate discounts and or
adjustments to baseline quantities for various programs such as but not exclusive of senior and
life support will remain the same. The minimum charge will be billed if the sum of the basic and
the energy charges are less than the minimum charge amount.
*All Electric Rate E2 was closed to new customers effective 1/1/2017. Current customers will be
allowed to stay on the rate no matter how they qualified.
Page 384 of 791
Attachment 5
P a g e 2 | 4
City of Ukiah Electric Rates
Small Commercial Service Electric Rate E5, E6, C5, C6
This rate schedule is applicable to general commercial and non-commercial residential lighting,
heating and all single phase and three phase alternating current loads in which energy use is
less that 144,000 kWh per meter for 12 consecutive months. This schedule will not be
applicable to commercial uses permitted by the City under a Home Occupation Permit.
WINTER (Nov 1 – Apr 30)
SUMMER (May 1 – Oct 31)
Note: New electric accounts with intermittent loads (used infrequently) and disconnected
within the last 12 months shall be charged $50 in addition to all other new account fees
Winter Summer E5/C5 E6/C6
3 July 1, 2023 $0.19733 $0.24540 $19.28 $20.52
4 January 1, 2024 $0.21608 $0.26872 $21.11 $22.47
Small Commercial Service Electric Rate E5, E6, C5, C6
R
a
t
Rate Effective
Date
Energy Charge ($/kWh)Monthly fixed charge($)
Page 385 of 791
Attachment 5
P a g e 3 | 4
City of Ukiah Electric Rates
Medium/Large Commercial Service with Demand Electric Rate E7, C7
This rate is applicable to commercial and non-residential lighting, heating, and all single
phase and three phase loads in which energy use is 144,000 kWh or greater per meter for
12 consecutive months. The customer bill will consist of a basic month charge, energy and
demand charges.
Demand Charge
The customer will be billed for demand according to the customer’s “maximum kilowatt
demand” each month. The number of kilowatt (kW) used will be recorded over
15- m i n u te intervals: the highest 15-minute average kW use in the month will be the
customer’s maximum demand.
WINTER (Nov 1 – Apr 30)
SUMMER (May 1 – Oct 31)
Winter Summer Winter Summer
July 1, 2023 $0.13561 $0.16841 $7.19 $9.91 $154.04
January 1, 2024 $0.14849 $0.18441 $7.87 $10.85 $168.68
Medium/Large Commercial Service with Demand Electric Rate E7, C7
Rate Effective
Date
Energy Charge ($/kWh)Demand Charge ($/kW)Monthly Fixed
Charge
($)
Page 386 of 791
Attachment 5
P a g e 4 | 4
City of Ukiah Electric Rates
Industrial Service with Demand Electric Rate I1
This schedule is applicable to large industrial production, lighting, heating and all single and
three phase loads in which energy use is an average of 75,000 kWh monthly or greater
with a demand of 200 kW monthly or greater for at least six consecutive months (multiple
meters at a single location will be combined).
The Industrial rate is applicable to large manufacturing facilities, defined as businesses or
corporations that produce products for either wholesale or retail sales or businesses that
contract to fulfill obligations to produce specific components.
Demand Charge
The customer will be billed for demand according to the customer’s “maximum kilowatt
demand” each month. The number of kilowatt (kW) used will be recorded over
15- m i n u t e intervals: the highest 15-minute average kW use in the month will be the
customer’s maximum demand.
WINTER (Nov 1 – Apr 30)
SUMMER (May 1 – Oct 31)
Win ter Summer Winter Summer
July 1, 2023 $0.10557 $0.13859 $6.63 $9.89 $200.58
January 1, 2024 $0.11560 $0.15175 $7.26 $10.83 $219.64
Industrial Service with Demand Electric Rate I1
Rate Effective
Date
Energy Charge ($/kWh)Demand Charge ($/kW)Monthly Fixed
Charge ($)
Page 387 of 791
Attachment 6
P a g e 1 | 4
Ukiah City Council Resolution #
City of Ukiah Electric Rates
Residential Service Electric Rate E1, E2*
BASELINE QUANTITIES (kWh PER MONTH)
Basic Service (E1)
WINTER
(Nov 1-Apr 30)
360
SUMMER
(May 1 -Oct 31)
360
All Electric E2* 660
360
This rate schedule is applicable to residential electric service. Other rate discounts and or
adjustments to baseline quantities for various programs, such as but not exclusive of senior and
life support will remain the same. The minimum charge will be billed if the sum of the basic and
the energy charges are less than the minimum charge amount.
*All Electric Rate E2 was closed to new customers effective 1/1/2017. Current customers will be
allowed to stay on the rate no matter how they qualified.
Residential Electric Service E1, E2*
Energy Charge $/kWh Monthly Fixed Charge by
kWh level Minimum
July 1, 2024 $0.21070 $0.27618 $4.88 $7.57 $11.11 $5.00
January 1, 2025 $0.22610 $0.29636 $5.32 $8.43 $13.46 $5.00
July 1, 2025 $0.24150 $0.31655 $5.80 $9.40 $16.31 $5.00
January 1, 2026 $0.25790 $0.33804 $6.32 $10.47 $19.76 $5.00
January 1, 2027 $0.27380 $0.35888 $6.88 $11.67 $23.94 $5.00
January 1, 2028 $0.29100 $0.38143 $7.50 $13.00 $29.00 $5.00
Rate Effective Date Greater
than 550
kWh per
month
Minimum
Monthly
Charge
kWh less
than Baseline
$/kWh
kWh equal to
or greater
than Baseline
$/kWh
Less than
200kWh
per month
201-550
kWh per
month
Page 388 of 791
Attachment 6
P a g e 2 | 4
Ukiah City Council Resolution #
City of Ukiah Electric Rates
Small Commercial Service Electric Rate E5, E6, C5, C6, E55
This rate schedule is applicable to general commercial and non-commercial residential lighting,
heating and all single phase (E5) and three phase (E6) alternating current loads in which energy
use is less than 144,000 kWh per meter for 12 consecutive months. This schedule will not be
applicable to commercial uses permitted by the City under a Home Occupation Permit.
WINTER (Nov 1 – Apr 30)
SUMMER (May 1 – Oct 31)
Small Commercial Electric Service Rate E5, E6, C5, C6, E55
Energy Charge $/kWh Monthly Fixed Charge $
Winter Summer E5/C5
Single Phase
E6/C6
Poly Phase
E55
Extra Meter
July 1, 2024 $0.23010 $0.28616 $26.39 $28.09 $26.39
January 1, 2025 $0.24736 $0.30762 $28.37 $30.19 $28.37
July 1, 2025 $0.26467 $0.32915 $30.35 $32.31 $30.35
January 1, 2026 $0.28320 $0.35219 $32.48 $34.57 $32.48
January 1, 2027 $0.30161 $0.37508 $34.59 $36.82 $34.59
January 1, 2028 $0.32121 $0.39946 $36.84 $39.21 $36.84
Effective Date
Page 389 of 791
Attachment 6
P a g e 3 | 4
Ukiah City Council Resolution #
City of Ukiah Electric Rates
Medium/Large Commercial Service with Demand Electric Rate E7, C7
This rate is applicable to commercial and non-residential lighting, heating, and all single
phase and three phase loads in which energy use is 144,000 kWh or greater per meter for
12 consecutive months. The customer bill will consist of a basic month charge, energy and
demand charges.
Demand Charge
The customer will be billed for demand according to the customer’s “maximum kilowatt
demand” each month. The number of kilowatt (kW) used will be recorded over
15- m i n u te intervals: the highest 15-minute average kW use in the month will be the
customer’s maximum demand.
WINTER (Nov 1 – Apr 30)
SUMMER (May 1 – Oct 31)
Winter Summer Winter Summer
July 1, 2024 $0.16055 $0.19266 $9.05 $11.94 $210.73
January 1, 2025 $0.17259 $0.20711 $9.73 $12.83 $226.53
July 1, 2025 $0.18467 $0.22161 $10.41 $13.73 $242.39
January 1, 2026 $0.19760 $0.23712 $11.14 $14.69 $259.35
January 1, 2027 $0.21044 $0.25253 $11.86 $15.64 $276.21
January 1, 2028 $0.22412 $0.26895 $12.63 $16.66 $294.17
Effective Date Energy Charge $/kWh Demand Charge $/kW Monthly Fixed
Charge
Medium/Large Commercial Electric Service with Demand Rate E7, C7
Page 390 of 791
Attachment 6
P a g e 4 | 4
Ukiah City Council Resolution #
City of Ukiah Electric Rates
Industrial Service with Demand Electric Rate I1
This schedule is applicable to large industrial production, lighting, heating and all single and
three phase loads in which energy use is an average of 75,000 kWh monthly or greater
with a demand of 200 kW monthly or greater for at least six consecutive months (multiple
meters at a single location will be combined).
The Industrial rate is applicable to large manufacturing facilities, defined as businesses or
corporations that produce products for either wholesale or retail sales or businesses that
contract to fulfill obligations to produce specific components.
Demand Charge
The customer will be billed for demand according to the customer’s “maximum kilowatt
demand” each month. The number of kilowatt (kW) used will be recorded over
15- m i n u t e intervals: the highest 15-minute average kW use in the month will be the
customer’s maximum demand.
WINTER (Nov 1 – Apr 30)
SUMMER (May 1 – Oct 31)
Winter Summer Winter Summer
July 1, 2024 $0.12380 $0.16251 $8.35 $11.59 $236.11
January 1, 2025 $0.13309 $0.17470 $8.98 $12.46 $253.82
July 1, 2025 $0.14240 $0.18693 $9.60 $13.33 $271.59
January 1, 2026 $0.15237 $0.20002 $10.28 $14.26 $290.60
January 1, 2027 $0.16227 $0.21302 $10.94 $15.19 $309.49
January 1, 2028 $0.17282 $0.22686 $11.65 $16.18 $329.61
Industrial Electric Service with Demand I1
Effective Date Energy Charge $/kWh Demand Charge $/kW Monthly Fixed
Charge
Page 391 of 791
Attachment 7
RESOLUTION NO. 2024-
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH ADOPTING ELECTRIC
UTILITY RATE SCHEDULE ADJUSTMENTS COMMENCING JULY 1, 2024.
WHEREAS: The City of Ukiah (“City”) provides electric utility service to residents and
businesses in the City, and Ukiah Electric Utility is the City’s publicly owned electric utility with
the City Council providing local governance and oversight; and
WHEREAS: The City has operated the municipal electric utility for more than 110 years and
the electric rates are based on the cost to provide service; and
WHEREAS: Cost-of-service rates are established to provide Ukiah customers with power that
includes generation, transmission, and distribution components; and
WHEREAS: Borismetrics Consulting developed a proforma detailing the revenue
requirements for Fiscal Years 2024-25, 2025-26, 2026-27, and 2027-28 with input from Staff;
and
WHEREAS: The revenue requirements detailed in the proforma show increases in the cost to
provide the City with electric service; and
WHEREAS: The fair and reasonable allocation of costs to provide electric service is required
by California’s Proposition 26, Article XIII-C, Section 1 of the California Constitution and the
proforma ensures that the proposed electric rates comply with California’s Proposition 26;
and
WHEREAS: In accordance with the Ukiah City Code Division 4, Chapter 6, Sections 3950
through 3957, the City Council will hold a public hearing on June 7, 2023, to receive the City
Manager’s Report on electric utility energy rates and consider adoption by resolution of
proposed electric rate increases. Legal notices were published successfully in accordance
with City Code section 3953; and
WHEREAS: The City Manager and Staff recommend implementing the proposed increases,
starting in July 2024 as shown in Exhibit A.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Ukiah determines
that each of the findings set forth above is true and correct.
BE IT FURTHER RESOLVED that the City Council of the City of Ukiah hereby adopts the
Proposed Electric Rates, as set forth in Exhibit A and that these rates shall be effective the
first billing cycle of July 2024, unless otherwise ordered by the City Council on May 15, 2024.
All prior rate schedules in conflict herewith are repealed upon the effective date of the new
schedule. All other contract conditions for service remain unaltered and in full effect and the
City Clerk shall cause the publication of this resolution in the Ukiah Daily Journal within 10
days following City Council action on May 15, 2024, pursuant to the provisions of Section
3957 of the Ukiah City Code.
PASSED AND ADOPTED at a regular meeting of the City Council of the City of Ukiah on the
15th day of May 2024, by the following roll call vote:
Page 392 of 791
Attachment 7
AYES:
NOES:
ABSENT:
ABSTAIN:
_____________________________
Josefina Duenas, Mayor
ATTEST:
_____________________________
Kristine Lawler, City Clerk
Page 393 of 791
Attachment 7
Exhibit A
City of Ukiah Electric Rates
Residential Service Electric Rate E1, E2*
BASELINE QUANTITIES (kWh PER MONTH)
Basic Service (E1)
WINTER
(Nov 1-Apr 30)
360
SUMMER
(May 1 -Oct 31)
360
All Electric E2* 660
360
This rate schedule is applicable to residential electric service. Other rate discounts and or adjustments
to baseline quantities for various programs, such as but not exclusive of senior and life support will
remain the same. The minimum charge will be billed if the sum of the basic and the energy charges
are less than the minimum charge amount.
*All Electric Rate E2 was closed to new customers effective 1/1/2017. Current customers will be
allowed to stay on the rate no matter how they qualified.
Residential Electric Service E1, E2*
Energy Charge $/kWh Monthly Fixed Charge by
kWh level Minimum
July 1, 2024 $0.21070 $0.27618 $4.88 $7.57 $11.11 $5.00
January 1, 2025 $0.22610 $0.29636 $5.32 $8.43 $13.46 $5.00
July 1, 2025 $0.24150 $0.31655 $5.80 $9.40 $16.31 $5.00
January 1, 2026 $0.25790 $0.33804 $6.32 $10.47 $19.76 $5.00
January 1, 2027 $0.27380 $0.35888 $6.88 $11.67 $23.94 $5.00
January 1, 2028 $0.29100 $0.38143 $7.50 $13.00 $29.00 $5.00
Rate Effective Date Greater
than 550
kWh per
month
Minimum
Monthly
Charge
kWh less
than Baseline
$/kWh
kWh equal to
or greater
than Baseline
$/kWh
Less than
200kWh
per month
201-550
kWh per
month
Page 394 of 791
Attachment 7
Small Commercial Service Electric Rate E5, E6, C5, C6, E55
This rate schedule is applicable to general commercial and non-commercial residential lighting,
heating and all single phase (E5) and three phase (E6) alternating current loads in which energy use is
less than 144,000 kWh per meter for 12 consecutive months. This schedule will not be applicable to
commercial uses permitted by the City under a Home Occupation Permit.
WINTER (Nov 1 – Apr 30)
SUMMER (May 1 – Oct 31)
Small Commercial Electric Service Rate E5, E6, C5, C6, E55
Energy Charge $/kWh Monthly Fixed Charge $
Winter Summer E5/C5
Single Phase
E6/C6
Poly Phase
E55
Extra Meter
July 1, 2024 $0.23010 $0.28616 $26.39 $28.09 $26.39
January 1, 2025 $0.24736 $0.30762 $28.37 $30.19 $28.37
July 1, 2025 $0.26467 $0.32915 $30.35 $32.31 $30.35
January 1, 2026 $0.28320 $0.35219 $32.48 $34.57 $32.48
January 1, 2027 $0.30161 $0.37508 $34.59 $36.82 $34.59
January 1, 2028 $0.32121 $0.39946 $36.84 $39.21 $36.84
Effective Date
Page 395 of 791
Attachment 7
Medium/Large Commercial Service with Demand Electric Rate E7, C7
This rate is applicable to commercial and non-residential lighting, heating, and all single phase and
three phase loads in which energy use is 144,000 kWh or greater per meter for 12 consecutive
months. The customer bill will consist of a basic month charge, energy and demand charges.
Demand Charge
The customer will be billed for demand according to the customer’s “maximum kilowatt demand” each
month. The number of kilowatt (kW) used will be recorded over 15- m i n u t e intervals: the highest
15-minute average kW use in the month will be the customer’s maximum demand.
WINTER (Nov 1 – Apr 30)
SUMMER (May 1 – Oct 31)
Winter Summer Winter Summer
July 1, 2024 $0.16055 $0.19266 $9.05 $11.94 $210.73
January 1, 2025 $0.17259 $0.20711 $9.73 $12.83 $226.53
July 1, 2025 $0.18467 $0.22161 $10.41 $13.73 $242.39
January 1, 2026 $0.19760 $0.23712 $11.14 $14.69 $259.35
January 1, 2027 $0.21044 $0.25253 $11.86 $15.64 $276.21
January 1, 2028 $0.22412 $0.26895 $12.63 $16.66 $294.17
Effective Date Energy Charge $/kWh Demand Charge $/kW Monthly Fixed
Charge
Medium/Large Commercial Electric Service with Demand Rate E7, C7
Page 396 of 791
Attachment 7
Industrial Service with Demand Electric Rate I1
This schedule is applicable to large industrial production, lighting, heating and all single and three
phase loads in which energy use is an average of 75,000 kWh monthly or greater with a demand of
200 kW monthly or greater for at least six consecutive months (multiple meters at a single location
will be combined).
The Industrial rate is applicable to large manufacturing facilities, defined as businesses or
corporations that produce products for either wholesale or retail sales or businesses that contract
to fulfill obligations to produce specific components.
Demand Charge
The customer will be billed for demand according to the customer’s “maximum kilowatt demand”
each month. The number of kilowatt (kW) used will be recorded over 15- m i n u t e intervals: the
highest 15-minute average kW use in the month will be the customer’s maximum demand.
WINTER (Nov 1 – Apr 30)
SUMMER (May 1 – Oct 31)
Winter Summer Winter Summer
July 1, 2024 $0.12380 $0.16251 $8.35 $11.59 $236.11
January 1, 2025 $0.13309 $0.17470 $8.98 $12.46 $253.82
July 1, 2025 $0.14240 $0.18693 $9.60 $13.33 $271.59
January 1, 2026 $0.15237 $0.20002 $10.28 $14.26 $290.60
January 1, 2027 $0.16227 $0.21302 $10.94 $15.19 $309.49
January 1, 2028 $0.17282 $0.22686 $11.65 $16.18 $329.61
Industrial Electric Service with Demand I1
Effective Date Energy Charge $/kWh Demand Charge $/kW Monthly Fixed
Charge
Page 397 of 791
Public Hearing
Electric Utility Department
Rate Adjustment
May 15, 2024
Page 398 of 791
Agenda
•How We Got Here
•Progress We’ve Made
•Rate Setting Principles
•Explain the City of Ukiah Electric Rates
•Financial Plan Drivers
•Utility Expense Breakdown
•Comparison to PG&E
Page 399 of 791
Not So Good News
Many years without rate increases (1996-2016) and huge
output of capital put the Utility in a difficult position
“The Electric Utility is bleeding out.” Finance Director
Buffalo, Budget Workshop 2022
Page 400 of 791
Good News
•Bond Money
•$10 million in 2022 Series Bonds
•Continued to fund capital projects despite cash flow difficulties
•Power Cost Surcharge
•Council Approved in 2022
•Covers huge fluctuations in the energy market
•Line Crew Fully Staffed
•First time since 2008!
•Market rate adjustments made City Electric competitive
Finance Director Buffalo indicated that the revenue for the Electric
Utility was headed in the right direction, Budget Workshop 2023
Page 401 of 791
Rate Setting Principles
• No profit incentive – Reasonable Cost of Service
Cost Based – Prop 26
• Maintain fiscal responsibility to cover costs/budgets
Meet Revenue Requirements
• In line with other POU’s in the State, significantly
lower than Investor-Owned Utilities
Affordable and Comparable
Page 402 of 791
Rate Tables
Meter Readings Service Dates
UsageMultPresPrevDaysToFromRateMeter Number
50011955019050317/28/20236/27/2023E13456789
Current Charges & Adjustments
7.57ELECTRIC BASE CHARGE
75.85ELECTRIC USAGE UP TO Baseline
38.67ELECTRIC USAGE OVER Baseline
6.49ELECTRIC POWER COST SURCHARGE
0.00ELECTRIC MONTHLY DISCOUNT
2.00STREET LIGHT SERVICE CHARGE
0.15CALIFORNIA TAX SURCHARGE
$130.73TOTAL CHARGES
Residential Electric Service E1, E2*
Energy Charge $/kWh Monthly Fixed Charge by
kWh level Minimum
July 1, 2024 $0.21070 $0.27618 $4.88 $7.57 $11.11 $5.00
January 1, 2025 $0.22610 $0.29636 $5.32 $8.43 $13.46 $5.00
July 1, 2025 $0.24150 $0.31655 $5.80 $9.40 $16.31 $5.00
January 1, 2026 $0.25790 $0.33804 $6.32 $10.47 $19.76 $5.00
January 1, 2027 $0.27380 $0.35888 $6.88 $11.67 $23.94 $5.00
January 1, 2028 $0.29100 $0.38143 $7.50 $13.00 $29.00 $5.00
Rate Effective Date Greater
than 550
kWh per
month
Minimum
Monthly
Charge
kWh less
than Baseline
$/kWh
kWh equal to
or greater
than Baseline
$/kWh
Less than
200kWh
per month
201-550
kWh per
month
Page 403 of 791
Rate Tables
Small Commercial Electric Service Rate E5, E6, C5, C6, E55
Monthly Fixed Charge $Energy Charge $/kWh
Effective Date E55
Extra Meter
E6/C6
Poly Phase
E5/C5
Single Phase SummerWinter
$26.39$28.09$26.39$0.28616$0.23010July 1, 2024
$28.37$30.19$28.37$0.30762$0.24736January 1, 2025
$30.35$32.31$30.35$0.32915$0.26467July 1, 2025
$32.48$34.57$32.48$0.35219$0.28320January 1, 2026
$34.59$36.82$34.59$0.37508$0.30161January 1, 2027
$36.84$39.21$36.84$0.39946$0.32121January 1, 2028
Page 404 of 791
Rate Tables
Winter Summer Winter Summer
July 1, 2024 $0.12380 $0.16251 $8.35 $11.59 236.11$
January 1, 2025 $0.13309 $0.17470 $8.98 $12.46 253.82$
July 1, 2025 $0.14240 $0.18693 $9.60 $13.33 271.59$
January 1, 2026 $0.15237 $0.20002 $10.28 $14.26 290.60$
January 1, 2027 $0.16227 $0.21302 $10.94 $15.19 309.49$
January 1, 2028 $0.17282 $0.22686 $11.65 $16.18 329.61$
Industrial Electric Service with Demand I1
Effective Date Energy Charge $/kWh Demand Charge $/kW Monthly Fixed
Charge
Page 405 of 791
Long Range Financial Plan Drivers
Inflationary Pressures Supply Sources and
Costs
Cash Reserves
Capital ReinvestmentFuture Borrowing
Terms
Baseline Electric Sales
Projections
California Energy Commission (CEC) requires
utilities to purchase a specific percentage of
renewable energy each year.
The percentage required increases every year up
to 60% by 2030.
Page 406 of 791
Long Range Financial Plan Drivers
Inflationary Pressures Supply Sources and
Costs
Cash Reserves
Capital ReinvestmentFuture Borrowing
Terms
Baseline Electric Sales
Projections
Page 407 of 791
Electric Utility Expense Breakdown
Page 408 of 791
Electric Utility Multi-Year Expenses
Page 409 of 791
Electric Utility Historical Power Costs
Page 410 of 791
Electric Utility Multi-Year Expenses
Page 411 of 791
Electric Utility Historical Capital Costs
Page 412 of 791
Historic Electric Utility Rates vs. PG&E
First Rate Increase in
20 years
Page 413 of 791
Residential Bill Comparison
Page 414 of 791
Residential Bill Comparison
Page 415 of 791
Summary
•Years of delaying rate increases caused strain on Utility cash flow
•Additional pressure caused by inflation, unprecedented power
and natural gas prices
•Recently approved rate changes, including the Power Cost
Surcharge have started moving Utility in the right direction
•Additional revenues are needed to address new generation
projects, replenish cash reserves and position the Utility to deal
with electrification
Page 416 of 791
Recommendation
Receive financial report for the Electric
Utility and approve the proposed electric
rate adjustments by resolution
Page 417 of 791
Questions
Questions?
Page 418 of 791
Page 1 of 2
Agenda Item No: 13.a.
MEETING DATE/TIME: 5/15/2024
ITEM NO: 2024-173
AGENDA SUMMARY REPORT
SUBJECT: Consideration of Adoption of Resolution to Remove On-Street Parking on the West Side of Main
Street, from the Intersection of Mill Street to Norton Street.
DEPARTMENT: Public Works PREPARED BY: Seth Strader, Administrative Analyst
PRESENTER: Tim Eriksen, City Engineer/Director of Public
Works
ATTACHMENTS:
1. No Parking - Packet
2. Resolution - DRAFT
Summary: Council will consider adoption of a resolution to remove on-street parking on the west side of Main
Street, from the intersection of Mill Street to Norton Street.
Background: "Complete streets" is a transportation policy and design approach that requires streets to be
planned, designed, operated and maintained to enable safe, convenient and comfortable travel and access for
users of all ages and abilities regardless of their mode of transportation. The California Complete Streets Act
(AB1358), adopted in 2008, requires that cities and counties incorporate “Complete Street” policies when
updating their General Plan Circulation Element.
In order to incorporate Complete Streets principles, the design by Engineering Staff included buffered bike
lanes on Main Street as part of the Urban Core Rehabilitation and Transportation Project. This item will
provide a significant benefit to the multimodal community. The design has been approved by the Ukiah City
Council, but the elimination of parking along the west side of the street is also required to accommodate the
bike lanes.
Discussion: On April 17, 2024, Public Works sent out a notice informing stakeholders (property owners and
occupants of those addresses) of the proposal to remove on-street parking along the west side of Main Street
between Mill Street and Norton Street. A copy of the notice can be found in Attachment 1.
The results of removing the on-street parking are depicted on the map (in Attachment 1) included in the
notice.
Staff is recommending that Council adopt the Resolution (Attachment 2) removing the on-street parking on the
west side of Main Street between Mill Street and Norton Street.
Recommended Action: Adopt a resolution removing on-street parking on the western side of Main Street
from the intersection of Mill Street to Norton Street.
BUDGET AMENDMENT REQUIRED: N/A
CURRENT BUDGET AMOUNT: N/A
PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: N/A
PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A
Page 419 of 791
Page 2 of 2
COORDINATED WITH: Andrew Stricklin, Senior Engineer and Tim Eriksen, City Engineer/Director of Public
Works
DIVERSITY-EQUITY INITIATIVES (DEI): N/A
CLIMATE INITIATIVES (CI): 2b – Encourage active transportation as a viable alternative to automobiles.
GENERAL PLAN ELEMENTS (GP):GP-A5 - Environment and Sustainability Element GP-A4 - Public Facilities,
Services, and Infrastructure Element
Page 420 of 791
300 Seminary Avenue • Ukiah • CA • 95482-5400
Phone:(707) 463-6200 · www.cityofukiah.com
Monday May 6, 2024
Main Street Property Owner/Resident
RE: 2nd notice - Proposed no parking on for west side on Main Street between Mill Street
and Norton Street
To Whom it may concern:
The enclosed flyer provides some general information about the Urban Core Rehabilitation and
Transportation Project (UCRT) – or the improvement of Main, Perkins, and Gobbi Streets, which
includes utility replacement, pedestrian improvements, and the repaving of roadway on Main
Street. This additional notice is to inform you regarding a specific portion of that project, the
removal of parking on the west side of Main Street between Mill Street and Norton Street as
shown on the back of this letter. The purpose of this change is to install protected bike lanes for
this area.
The proposal will be presented and discussed at the May 15, 2024 City Council Meeting held
within the City of Ukiah Civic Center at 300 Seminary Ave. Instructions on how to attend this
meeting virtually can be found at http://www.cityofukiah.com/meetings/
If you have questions or would like additional information prior to the Council Meeting you may
contact the Public Works Senior Engineer, Andrew Stricklin at (707)463-6297 or
astricklin@cityofukiah.com.
Sincerely,
Tim Eriksen
Director of Public Works/City Engineer, City of Ukiah
ATTACHMENT 1
Page 421 of 791
Mill Street
Norton Street
W E S T C H U R C H S T R E E T
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S E M I N A R Y A V E N UE
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J O N E S S T R E E T
PROPOSED NO PARKING WEST SIDE - MILL ST. TO NORTON ST.
´0 500250FeetDocument Path: Q:\Stricklin, Andrew\GIS Maps\G IS\Projects\Parking\No Parking on Mill Street.mxd
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Public Works
No Parking - West Side Main St.
Page 422 of 791
RESOLUTION 2024-
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH REMOVING ON -STREET
PARKING ALONG MAIN STREET BETWEEN MILL STREET AND NORTON STREET
ALONG WESTERN SIDE OF ROAD
WHEREAS, the City Council may by resolution designate portions of streets upon which the
standing, parking, or stopping of vehicles is prohibited or restricted pursuant to Article 11,
Chapter 1, Division 8 of the Ukiah City Code; and
WHEREAS, Public Works is implementing Complete Streets concepts in concert with the
Complete Street Ad Hoc; and
WHEREAS, Public Works has identified Main Street as a corridor that has opportunities for
multi-modal form of travel; and
WHEREAS, the City Engineer has considered the request in May 2024, to establish the no
parking zone within the City of Ukiah; and
WHEREAS, the City Engineer recommends this request regarding the no parking zone.
NOW, THEREFORE, IT IS HEREBY RESOLVED, that the City Council of the City of Ukiah
does establish a no parking zone on Main Street at a location determined by the City Engineer,
and as depicted in Exhibit A.
PASSED AND ADOPTED this 15th day of May , 2024 by the following roll call vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
______________________
Josefina Dueñas, Mayor
ATTEST:
_______________________
Kristine Lawler, City Clerk
ATTACHMENT 2
Page 423 of 791
Mill Street
Norton Street
WEST CHURCH ST
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Public Works
No Parking - West Side Main St.
Page 424 of 791
Page 1 of 2
Agenda Item No: 13.b.
MEETING DATE/TIME: 5/15/2024
ITEM NO: 2024-162
AGENDA SUMMARY REPORT
SUBJECT: Receive Report and Recommendations Regarding Research into the Existing Fee Discount
Categories of Select Services of the Planning Division of the Community Development Department, and
Provide Direction as Necessary to Staff.
DEPARTMENT: Community
Development PREPARED BY: Craig Schlatter, Community Development Director
PRESENTER: Craig Schlatter, Community Development
Director
ATTACHMENTS:
1. 2024 Fees for Planning Permits and Related Services
2. 2024 Planning Permits Fee Schedule Supplement
3. Planning Division Fee Schedule Discounts Report May 2024
4. Fee Reductions-Discounts Table 2-21-24
5. 13b Slide presentation given at meeting
Summary: Council will receive a report and recommendations regarding research into the existing fee
discount categories of select services of the Planning Division of the Community Development Department,
and provide direction to Staff.
Background: On February 21, 2024, City Council adopted Resolution No. 2024-05, establishing updated fees
for the Planning and Building divisions of the Community Development Department (CDD). As part of the staff
report prepared for the item, and in response to input received from the Fee Schedule (now, the Zoning
Reform) Ad Hoc, Staff made two additional recommendations that were directed by Council. Specifically:
1. Staff to revise the layout of the online fee schedule posted on the webpage of the Planning Division and
available at the front counter such that terms are well-explained and the information is easier to
access/understand; and
2. Staff to do further research and analysis into the existing fee reduction categories and present a report to
Council with recommendations on those fee reductions. Such report would be produced for Council review
within four months, or by June 30, 2024.
Staff revised the layout of the online fee schedule posted on the webpage of the Planning Division
(https://cityofukiah.com/community-development/planning-services/) and available at the front counter
(Attachment 1). To ensure terms are well-explained and the information easier to access/understand, Staff
also developed a new supplement (Attachment 2) to the Planning Division's fee schedule, which is also
accessible online and at the front counter of the Community Development Department.
With Task 1 completed, the purpose of this staff report is to present a report and recommendations regarding
Task 2- research into the existing fee discount categories of select services of the Planning Division.
Discussion: To complete research into the origin of the existing fee discount categories of select services of
the Planning Division and arrive at recommendations, Staff reviewed staff reports and agenda packets dating
back to 2002 and planning permit applications dating back to 2016. A complete report containing details of this
Page 425 of 791
Page 2 of 2
research is included as Attachment 3. A list of the existing fee schedule discounts is included as Attachment 4.
Below are conclusions and recommendations.
Conclusions
1. Based on the research and analysis in this report, Staff finds no evidence that the fee discounts incentivized
development of the types of projects originally envisioned. Developers have commented throughout the last
seven years that they are primarily seeking certainty in the entitlement process, rather than reduced fees.
2. Planning approaches such as "performance zoning," where a city or county adopts an administrative
approval process for certain uses that meet objective performance standards, may prove more effective in
incentivizing the types of projects first envisioned within the 2016 fee schedule.
3. Current State laws, such as the California Building Code, mandate such energy conservation and solar
measures listed on the 2016 fee schedule. Where not mandated by State law, the City has integrated many of
the Project Design and Energy and Water Conservation features into the Objective Design and Development
Standards for new housing projects. The same types of standards could be designed for commercial projects.
Recommendations
Staff recommends Council provide direction to Staff on how to proceed. Below are proposed
recommendations, based on the conclusions reached in this report, for Council's consideration.
1. Direct Staff and the Zoning Reform Ad Hoc to explore the development of a new Administrative Use Permit
(AUP) and/or make additional recommendations on how to streamline entitlement processes. After preliminary
discussions with the Zoning Reform Ad Hoc, at the minimum AUPs may be appropriate for former "level 1"
minor permit types, as well as public art, community gardens, outdoor dining, live entertainment, sidewalk
cafes, and tasting rooms.
2. Direct Staff to bring back an amendment to the existing fee schedule at a future Council meeting to remove
fee discounts and/or make additional changes to fees for AUPs and other planning permits.
Staff believes the above two tasks can be completed within three months, or by August 1, 2024.
Recommended Action: Receive a report and recommendations regarding research into the existing fee
discount categories of select services of the Planning Division of the Community Development Department,
and provide direction to Staff.
BUDGET AMENDMENT REQUIRED: N/A
CURRENT BUDGET AMOUNT: N/A
PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: N/A
PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A
COORDINATED WITH: Zoning Reform Ad Hoc; Jesse Davis, Chief Planning Manager
DIVERSITY-EQUITY INITIATIVES (DEI): N/A
CLIMATE INITIATIVES (CI): N/A
GENERAL PLAN ELEMENTS (GP): N/A
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2024 Fees for Planning Permits and Related Services
Application fees for planning and related entitlement permit services are collected at the time an
application is submitted. These fees were established by the City Council to more fully recover the costs
of staff time spent reviewing and processing the applications. Fees can be submitted via phone or at the
counter of the Community Development Department, 300 Seminary Avenue, Ukiah. Please make checks
payable to “City of Ukiah.”
In general, there are two application fee types: “flat fee” applications and “cost recovery” applications. Flat
fee applications require one single fee collected at time of application submittal. No additional fees are
collected, nor are any fees refunded, regardless of the final cost of processing the application by the City.
For cost recovery applications, the applicant pays an initial deposit, and the City invoices against the initial
deposit based on the “fully burdened” hourly rate of the staff person performing work pertaining to the
application. Upon exhaustion of the initial deposit, additional deposits are requested until:
1)Application withdrawal, either by the applicant or administratively by the Community Development
Director due to a prolonged lack of activity/responsiveness from the applicant; or
2)Signed letter of approval of the entitlement. The fully burdened hourly rate includes pay, benefits, and
City overhead/administration costs.
Application Type Adopted Fee
Address Change $100
Amendment to Major Site Development Permit and/or Major Use Permit
Amendment – Major $3,000 Deposit/Cost Recovery (1)
Amendment – Minor $1,000
Annexation $3,000 Deposit/Cost Recovery (1)
Appeal of Major or Minor Site Development and/or Use Permit
By Project Applicant $500 Deposit/Cost Recovery (1)
By Public $500
Boundary Line Adjustments (BLA)s and Lot Mergers
BLA or Merger $500
BLA or Merger – Residentially Zoned Parcels $350 per application
BLA or Merger – Affordable Housing Project $260 per application (2)
BLA or Merger – Special Housing Needs Project $170 per application (2)
Building Permit Planning Review (“Plan Check”) fee – added to building
permit fee at building permit issuance
$50
Business License $0 (for planning staff review)
California Environmental Quality Act (CEQA)
Archeological Search for Environmental Review SSU Northwest Information Center
Fee (3)
CEQA Document Filing and Recording $50 or current recording fee for
CEQA document filing as posted by
the Mendocino County Clerk
Recorder’s Office
Special CEQA Document or Complex Initial Environmental Study Full Consultant Fee plus 15%
Administration Fee
CEQA Environmental Impact Report (EIR) Full Consultant Fee plus 15%
Administration Fee
Planning Services Division
300 Seminary Avenue
Ukiah, CA 95482
planningdivision@cityofukiah.com
www.cityofukiah.com/planning-services
Phone: (707) 463-6203
Fax: (707) 463-6204
ATTACHMENT 1
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California Fish & Wildlife (CDFW) Filing Fee – EIR Fee set annually by CDFW and
subject to increase January 1 (4)
CDFW Filing Fee – Negative or Mitigated Negative Declarations Fee set annually by CDFW and
subject to increase January 1 (4)
CEQA Mitigation Monitoring $200
Cannabis Related Business Use Permit Renewal Fee $1,000 Deposit/Cost Recovery (1)
Certificate of Compliance (to recognize existing parcels) $350
Demolition Permit Historical Review – added to building permit fee
(For structures older than 50 years)
$350
Determinations of Appropriate Use
Community Development Director Determination $500
General Plan Amendment $3,000 Deposit/Cost Recovery (1)
General Plan/Advance Planning Maintenance Fee – added to building
permit fee
15% of total building permit cost
(Building Permit, Mechanical
Permit, Electrical Permit, Plumbing
Permit, and Plan Check)
Mural Permit
For murals on private property $450
For murals on public property $0
Outdoor Dining Permit
New Outdoor Dining Permit $0 (5)
Renewal of Existing Outdoor Dining Permit $50
Photocopying costs
1 – 5 pages No cost
More than 5 pages $0.10 per page
Pre-Application Review and Planning Staff Zoning Research
Planning Commission $300 Deposit/Cost Recovery (1)
Planning Division Staff Level 1 (less than 1 hour of time) $0
Planning Division Staff Level 2 (more than 1 hour of time) $200 Deposit/Cost Recovery (1)
Review by Project Review Committee $250
Public Hearing Continuation Request
Continuations requested by Applicant that require re-noticing $200
Reproduction of the following documents and plans:
Documents and Maps $30
2040 Ukiah General Plan or earlier Ukiah General Plans $30
City of Ukiah Zoning Ordinance $30
City of Ukiah Subdivision Ordinance $30
Bike and Pedestrian Master Plan $30
Ukiah Municipal Airport Master Plan $15
City of Ukiah Landscaping Guidelines $15
City of Ukiah Design Guidelines (1992) $15
Creek Plans $30
2040 Ukiah General Plan Map or earlier Ukiah General Plan Maps $30
Zoning Map $5.00-$30.00
Other Plans (misc. maps, graphics, and reports) $5.00-$30.00
Planned Developments
Planned Development $3,000 Deposit/Cost Recovery (1)
Planned Development – Affordable Housing Project $2,400 Deposit/Cost Recovery (2)
Planned Development – Special Housing Needs Project $1,800 Deposit/Cost Recovery (2)
Pre-zoning or Rezoning $3,000 Deposit/Cost Recovery (1)
Sign Permit
Minor (up to 1 hour of staff time) $50
Major (more than 1 hour of staff time) $150
Site Development Permits
Major $3,000 Deposit (1)
Major – Affordable Housing Project $2,400 Deposit/Cost Recovery (2)
Major – Special Housing Needs Project $1,800 Deposit/Cost Recovery (2)
Minor $1,000
Minor – Affordable Housing Project $800
Minor – Special Housing Needs Project $600
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Site Development Permit – Amendments
Major Amendment $3,000 Deposit/Cost Recovery (1)
Minor Amendment $1,000
Site Inspection Request
Property owner/Applicant $0
Specific Plan/Master Plan
Specific Plan/Master Plan Review $3,000 Deposit/Cost Recovery (1)
Specific Plan/Master Plan Review – Affordable Housing Project $2,400 Deposit/Cost Recovery (2)
Specific Plan/Master Plan Review – Special Housing Needs Project $1,800 Deposit/Cost Recovery (2)
Subdivision
Major $3,000 Deposit/Cost Recovery (1)
Major – Affordable Housing Project $2,400 Deposit/Cost Recovery (2)
Major – Special Housing Needs Project $1,800 Deposit/Cost Recovery (2)
Minor $1,000
Minor – Affordable Housing Project $800
Minor – Special Housing Needs Project $600
Exception (Minor Subdivisions) $500
Exception (Minor Subdivisions) – Affordable Housing Project $400
Exception (Minor Subdivisions) – Special Housing Needs Project $200
Modification to Recorded Subdivision Map $600
Time Extension for Subdivision/Parcel Map $200
Temporary Objects/Sidewalk Café Encroachment Permit
Planning Fee $50 / Public Works Fee $45 $95
Use Permit
Major $3,000 Deposit/Cost Recovery (1)
Major – Affordable Housing Project $2,400 Deposit/Cost Recovery (2)
Major – Special Housing Needs Project $1,800 Deposit/Cost Recovery (2)
Minor $1,000
Use Permit – Amendments
Major Amendment $3,000 Deposit/Cost Recovery (1)
Minor Amendment $1,000
Variance
Major (seeking more than 50% relief from the Code) $3,000 Deposit/Cost Recovery (1)
Major - Affordable Housing Project $2,400 Deposit/Cost Recovery (2)
Special Housing Needs Project $1,800 Deposit/Cost Recovery (2)
Minor (seeking less than 50% relief from the Code) $1,000
Violation/Penalty
Proceeding with use/construction/activity without required permit Double the Cost of the Permit
(1)The application is subject to full cost recovery of staff time and materials required to process the application.
Applicants will be billed for the full cost of processing the application based on staff time, utilizing the fully
burdened hourly rate for each staff position spending time on the application, overhead, and materials.
(2)Affordable Housing and Special Needs Housing Applications are discounted to 80% and 60%, respectively, of
the application fees associated with the primary application type. See below table for additional detail.
(3)The total of all fees for archeological searches through SSU’s Northwest Information Center is required.
These fees are published on SSU’s Northwest Information Center webpage.
(4)Fees for each CEQA determination- EIR, ND, MND- are published annually on CDFW’s webpage:
https://wildlife.ca.gov/Conservation/Environmental-Review/CEQA/Fees.
(5)Fee for New Outdoor Dining Permits is $450 but has been waived per Council direction. See below table.
Community Development Department Staff Fully Burdened Hourly Rates
(For cost recovery project applications)
Chief Planning Manager $ 123.05
Community Development Technician II $ 48.76
Chief Building Official $ 126.48
Community Development Director $ 174.28
Community Development Technician I $ 63.22
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Fee Reductions / Discounts Table
The following fee reductions and discounts shall be applied to all new planning related
applications, per the associated application type.
Description of Application Types Qualifying
for Fee Reduction/Discount
Amount of Fee Reduction/Discount
Project Design: Solar PV, LEED certification, public
access easement (creeks, streets, pedestrian paths,
etc.), substantial over-planting of trees, significant
creek restoration and/or public access, and similar
design elements.
80% cost recovery rather than 100% on
Planning Permits
Downtown Businesses: Planning Applications
made by downtown businesses (DZC area) – new
business or expansion of existing business
80% cost recovery rather than 100% on
Planning Permits
Industrial/Light Manufacturing: Planning Applications for
industrial or light manufacturing businesses.
80% cost recovery rather than 100% on
Planning Permits
Public Art: Locally inspired publicly “accessible” art
included as prominent component in project
80% cost recovery rather than 100% on
Planning Permits
Community gardens, outdoor dining, live entertainment,
sidewalk cafés and tasting rooms.
No Planning Permit or Fees required – must
comply with specific standards
Energy and Water Conservation: Installation of
significant energy or water conservation fixtures,
appliances or equipment beyond green building code
requirements.
80% cost recovery rather than 100% on
Planning Permits
Affordable Housing Projects: Projects restricting 100%
of units to qualifying tenants and homeowners with
incomes of no more than 80% of Mendocino County Area
Median Income.
80% deposit and 80% cost recovery rather than
100% on Planning Permits
Special Needs Housing Projects: Projects involving
permanent supportive rental housing for special needs
individuals, such as individuals experiencing
homelessness and/or with mental illness.
60% deposit and 60% cost recovery rather than
100% on Planning Permits
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Supplement to City of Ukiah Fee Schedule
Descriptions and Definitions of Applications and Terms
Overview
This supplement has been prepared to describe common planning application types, as well as
defining how and when such applications would be pursued. As cited, definitions are taken from
Ukiah City Code (UCC). When helpful for context, additional definitions may be provided.
1.BOUNDARY LINE ADJUSTMENTS (LOT LINE ADJUSTMENTS)
Definition (UCC 8295): As provided by Subdivision Map Act section 66412(d), the lot line
adjustment procedure is for the purpose of relocating lot lines between four (4) or fewer existing
adjoining parcels where the land taken from one parcel is added to an adjoining parcel and where
a greater number of parcels than originally existed is not created. For the purpose of this chapter,
"adjoining" means touching.
Application Procedure (UCC 8296):
A.Application Submittal And Contents: A lot line adjustment application shall include a
completed application form and all information and other materials required by the Public Works
Department and shall be filed with the Planning Division of the Community Development
Department.
B.Application Fees: Application fees shall be established from time to time by resolution of the
City Council adopted in accordance with the procedures required by law. An applicant must pay
the fee when the application is submitted. See City Fee Schedule published online.
C.Application Review: City staff shall review the application for completeness and accuracy.
The application may be referred to any City department or any public agency that may be affected
or have an interest in the proposed lot line adjustment.
D.Environmental Review: A lot line adjustment is considered a ministerial project and for that
reason is not subject to environmental review under the California Environmental Quality Act
("CEQA"). See Pub. Resources Code section 21080, subds. (a), (b)(1) and Sierra Club v. Napa
County Bd. of Supervisors (Cal. App. 1st Dist. 2012) 205 Cal. App. 4th 162.
E.Public Notice: No public notice is required as the lot line adjustment application is a ministerial
action.
F.Concurrent Permit Processing: When a lot line adjustment is part of a project that requires
one or more discretionary planning entitlements and the applicant does not want the lot line
adjustment unless the entire project is approved, then the lot line adjustment shall be reviewed
ATTACHMENT 2
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as part of the discretionary planning application. In that event, all permits and approvals, including
the lot line adjustment, shall be combined into one application, processed concurrently, and acted
upon by the highest review authority required by this code based on the entitlements included in
the application. (Ord. 1138, §2 (Exh. A), adopted 2012)
Approval/Denial:
The City Engineer shall determine whether the parcels resulting from the adjustment will conform
with the applicable provisions of this chapter, the City’s General Plan and Zoning Ordinance,
Ukiah Municipal Airport Master Plan, and the California Building and related codes as adopted in
the City (hereafter "Building Code"). The City Engineer may approve, conditionally approve, or
deny the lot line adjustment in compliance with UCC section 8297.
Note: although the City Engineer makes decisions on applications for boundary line adjustments,
application materials are to be submitted to the Planning Division of the Community Development
Department. Planning Division staff process boundary line adjustment applications and make
recommendations to the City Engineer.
2. LOT MERGERS (PARCEL MERGERS)
Application Procedure (UCC 8299.1): Upon request of the legal owner of contiguous parcels,
the City may approve the merger of the property in compliance with Subdivision Map Act section
66499.20 3/4. The request shall be in writing and shall be accompanied by data and documents
as required by the City Engineer. (Ord. 1138, §3 (Exh. A), adopted 2012
Review Authority (UCC 8299.2): The City Engineer shall review and approve or conditionally
approve each proposed merger when in compliance with Map Act section 66451.11. The City
Engineer may refer any proposed merger to any department or agency that may have an interest
in the merger. (Ord. 1138, §3 (Exh. A), adopted 2012)
Note: although the City Engineer makes decisions on applications for lot mergers, application
materials are to be submitted to the Planning Division of the Community Development
Department. Planning Division staff process lot merger applications and make recommendations
to the City Engineer.
3. CERTIFICATE OF COMPLIANCE
Description (Subdivision Map Act): a legal document which certifies that a parcel of land
complies with the Subdivision Map Act. Within the City of Ukiah, a Certificate of Compliance
means the City recognizes that a particular parcel of real property has been legally created.
4. CONDITIONAL USE PERMITS (USE PERMITS)
Purpose: A type of discretionary planning permit, the purpose of a Use Permit is to provide
flexibility by allowing land uses identified by the zoning ordinance as “permitted uses” when the
use can be found compatible with surrounding land uses and when the use would not be
detrimental to the public health, safety, or welfare. A Use Permit is required for uses identified
as “Permitted Uses” in the zoning ordinance. Also, in certain zoning districts the maximum
height requirement may be exceeded with approval of a Use Permit.
Types/Approval Authority: Depending on the scope and size of the project, Use Permits are
reviewed and decided upon by the Zoning Administrator (Minor Use Permits) or Planning
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Commission (Major Use Permits). Staff will prepare a staff report for the project and make a
recommendation to approve, conditionally approve, or deny the project. In order to approve a
Use Permit, the project must be consistent with the findings required for approval (Ukiah City
Code Section 9262(E)).
Application Procedure: Applications for a Use Permit are required to include: a completed
and signed Planning Permit Application form; the submittal requirements identified on the
application form; and the required fee. Applications are submitted to the Planning Division of
the Community Development Department, and projects are reviewed by City staff for
consistency with the General Plan, compliance with zoning ordinance requirements, and to
ensure that the use would be compatible with surrounding land uses and would not be
detrimental to the public, health safety or welfare (considerations may include noise, odors,
traffic, parking, and light and glare).
Referral: Once the application is deemed complete by City planning staff, the project will be
referred to City Divisions and Departments (such as Building Division, Public Works
Department, Fire Department, Police Department, and Electric Utility Department) for review
and comment. Projects are also sent to outside agencies that may have review or permitting
authority over the Project (such as Mendocino County Air Quality Management District,
Regional Water, Environmental Health, Caltrans, Alcohol Beverage Control).
Environmental Review: As part of reviewing the project, the planner assigned to the project will
determine if environmental review is required. Minor projects may be exempt from the
California Environmental Quality Act (CEQA). Larger projects may not be exempt from CEQA
and may be required to provide additional information needed to complete the required
environmental review (such as a traffic study, noise study, lighting plan).
Public Hearing: After the project has been reviewed by the City and outside agencies and
environmental review has been completed, the project will be scheduled for a public hearing for
review of the project by the decision maker. This includes publishing a public notice in the
newspaper, posting notice on the project site, and mailing a public notice to property owners
within 300 feet of the project site.
5. DETERMINATIONS OF APPROPRIATE USE
Definition (UCC, Chapter 2 Zoning, as listed in various zoning districts): Whenever a use is
not listed in the Zoning District as a use permitted by right or a use subject to a use permit, the
Planning (Community Development) Director “shall determine whether the use is appropriate for
the Zoning District, either as a right or subject to a use permit.”
Description: In each of the City’s zoning districts, there are a list of uses permitted “by right,”
meaning with no further discretionary review, and a list of uses that require a permit approved by
a discretionary review body. Discretionary review bodies are quasi-judicial reviewing bodies,
primarily the Zoning Administrator and the Planning Commission, that require a public hearing
process and public review prior to their issuing of a decision on the proposed use.
In cases where the use is not listed in the zoning code, either by-right or via permit, a
Determination of Appropriate Use enables an applicant to receive a determination as to if the
proposed use is appropriate as a by-right and/or permitted use in that zoning district. This
application type has the potential of granting flexibility, especially as new use types are proposed
that do not exactly conform to the existing zoning code.
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Application Procedure: Applicants are required to submit an application, providing a detailed
project description, and paying the requisite application fee. Upon review, the Director will be
required to make the following findings to allow the use by-right or with a permit:
A. That the use would not be incompatible with other existing or allowed uses in the PF Zoning
District.
B. That the use would not be detrimental to the continuing development of the area in which the
use would be located.
C. In the case of determining that a use not articulated as an allowed or permitted use could be
established with the securing of a use permit, the Planning Director shall find that the proposed
use is similar in nature and intensity to the uses listed as permitted uses. All determinations of the
Planning Director regarding whether a use can be allowed or permitted in the Zoning District shall
be final unless a written appeal to the City Council, stating the reasons for the appeal, and the
appeal fee, if any, established from time to time by City Council resolution, is filed with the City
Clerk within ten (10) days of the date the decision was made. Appeals may be filed by an applicant
or any interested party. The City Council shall conduct a duly noticed public hearing on the appeal
in accordance to the applicable procedures as set forth in this Chapter. At the close of the public
hearing, the City Council may affirm, reverse, revise or modify the appealed decision of the
Planning Director. All City Council decisions on appeals of the Planning Director’s actions are
final for the City. (Ord. 1009, §1, adopted 1998)
6. GENERAL PLAN AMENDMENTS INCLUDING REZONES
Description: General plan amendments are undertaken to change the General Plan maps or
text. Per State law, each mandatory General Plan element may be amended no more than four
times per year. As of 2024, according to the Governor’s Office of Planning and Research (OPR),
the mandatory elements include Land Use, Housing, Circulation, Open Space, Conservation,
Noise, and Safety. Cities and counties that have identified disadvantaged communities must also
address environmental justice in their general plans, including air quality.
Application Procedure: Complete a planning permit application, paying the requisite fee at time
of application submittal. At the minimum, applications for general plan amendments should
include:
• Detailed project description- who, what, when, where, why.
o A proposed land use change should be compatible with the surrounding uses and
provide a logical progression for the City's development. Applications for “spot zoning”
will be denied.
o Applicants for general plan amendments are advised to discuss their plans with
neighboring property owners.
• CEQA environmental assessment. Please reach out to planning staff prior to submittal to
determine the environmental review needed.
All general plan amendments are subject to review and approval by the Planning Commission,
requiring at least one public hearing.
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7. GENERAL PLAN/ADVANCE PLANNING MAINTENANCE FEE
Description: This fee is assessed by the Community Development Department on all new
building permits. Fees collected in this account pay for future advance planning activities,
including but not limited to, General Plan and associated element updates and amendments,
specific plans, and zoning code amendments.
8. MURAL PERMITS
Description: Murals, both on private property and as public art on public property, are regulated
through the City’s Public Art Policy and Sign Code. Per UCC Section 3226, Murals are allowed
subject to review by the planning commission as a regular agenda item. Criteria upon which
murals will be evaluated as both art and advertising are: compatibility with surrounding
environment and community in general; appropriateness to site; relationship to use of building
upon which it is placed; impact on motorists and traffic hazards; advertising potential. Written
messages are discouraged. Any area determined to be advertising and allowed to remain in the
mural shall be counted as part of the allowed parcel signage.
Application Procedure: Review the City’s Art Policy to ensure the proposed mural will be in
conformance with regulations. Complete a planning permit application, paying the requisite fee at
time of application submittal. At the minimum, applications for mural permits should include:
• Detailed project description, including the name of the artist and vision for the mural.
• Artist rendering(s) or other visual depictions of proposed mural.
Once deemed complete by the planner, all applications for murals are to be reviewed by the
Design Review Board, an advisory board, for possible recommendation to the Planning
Commission. Both the Design Review Board meeting and Planning Commission meeting are
public hearings subject to Brown Act and public review.
9. OUTDOOR DINING PERMIT
Description: On-site outdoor dining may be allowed in the C-N, C-1 and C-2 zoning districts,
provided it is incidental to and part of the operation of a restaurant located on the same parcel,
and it complies with the standards and requirements within UCC Section 9173.4.
Application Procedure: Complete a planning permit application, paying the requisite fee at time
of application submittal. Applications for outdoor dining permits may also require submittal of proof
of insurance, an encroachment permit, and other requirements.
10. PRE-APPLICATION REVIEW AND PLANNING STAFF ZONING RESEARCH
Applicants desiring pre-application review, including City staff research into Ukiah City Code and
zoning code requirements, can contact the planning division of the Community Development
Department to undertake this review. Up to one hour’s worth of one staff member’s time per
project is provided at no cost to each applicant for this service, deemed a “Level 1 Review.”
Additional research and/or review conducted by City planning staff beyond one hour’s worth of
time in the pre-application phase requires submittal of a planning permit application, payment of
a deposit per the City’s Fee Schedule, and will be subject to full cost recovery.
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Pre-application reviews can also be undertaken by the Planning Commission and/or the Project
Review Committee. For details on this process, contact the Planning Division.
11. PLANNED DEVELOPMENTS
Purpose: Per UCC Section 9165, the purpose of the planned development combining zone is to
allow flexibility in design and development in order to promote economical and efficient use of
land; to increase the level of urban amenities; to preserve the natural environment; and to provide
for phased completion of development projects. It generally provides a method for deviating from
standardized zoning requirements to foster well planned, creative, and quality development. The
planned development combining zone may be combined with any zoning district.
Application Procedure: Prior to application, the prospective applicant should consult with the
planning division of the Community Development Department to obtain information and guidance,
especially before entering into bidding commitments or incurring substantial expense in the
preparation of plans, surveys, and other data.
Additional application procedures and requirements are detailed within UCC Section 9167.
Applications must be responsive to all requirements in 9167 in order to be deemed complete by
the planning division. Applications for planned developments require at least one hearing of the
Planning Commission and one hearing of the City Council for approval.
12. SIGN PERMITS
Description: City regulations pertaining to signs are prescribed in UCC Section 3225. Please
also refer to the Sign Checklist and Inventory informational brochure attached to this supplement
and available on the planning services division webpage and at the planning counter.
Application Procedure: All applications will be submitted to the Building Division of the
Community Development Department, along with the requisite fee and completed Sign Checklist.
13. SITE DEVELOPMENT PERMITS
Purpose: A type of discretionary planning permit application, the purpose of a Site Development
Permit is to ensure that development enhances the City’s character and is compatible with the
architectural style and design characteristics of the area in which it is located. A Site Development
Permit is required for the new construction or exterior modification of commercial, industrial, and
multi-family residential structures.
Project Review: Projects are reviewed for site planning, vehicle and pedestrian circulation,
architectural design, quality and type of materials, colors, landscaping, lighting, and signage.
Projects are referred to City Divisions and Departments (such as Building Division, Public Works
Department, Fire Department, Police Department, and Electric Utility Department) for review and
comment. Projects are also sent to outside agencies that may have review or permitting authority
over the Project (such as Mendocino County Air Quality Management District, Regional Water,
Environmental Health, Caltrans, Alcohol Beverage Control).
Environmental Review: As part of reviewing the project, the planner assigned to the project will
determine if environmental review is required. Minor projects may be exempt from the California
Environmental Quality Act (CEQA). Larger projects may not be exempt from CEQA and may be
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required to provide additional information needed to complete the required environmental review
(such as a traffic study, noise study, drainage report, arborist report).
Public Hearing: After the project has been reviewed by the City and outside agencies and
environmental review has been completed, the project will be scheduled for a public hearing for
review of the project by the decision maker. This includes publishing a public notice in the
newspaper, posting notice on the project site, and mailing a public notice to property owners within
300 feet of the project site.
Decision Making: Depending on the size and scope of the project, Site Development Permits
are reviewed and decided upon by the Zoning Administrator (minor site development permits) or
Planning Commission (major site development permits). Staff will prepare a staff report for the
project and make a recommendation to the decision maker to approve, conditionally approve, or
deny the project. In order to approve a Site Development Permit, the project must be consistent
with the findings required for approval (Ukiah City Code Section 9263(E)). The decision maker
has the authority to approve, approve with conditions, or deny a project.
Exempt Projects: Interior remodels and repair and maintenance of structures and parking areas
are exempt from the requirement to obtain a Site Development Permit. Some minor remodels
and alterations of building exteriors and accessory structures may also be exempt. When
determining if the Project is exempt, the Community Development Director considers the size,
location and visibility of the Project, and the amount of change to the architectural character or
appearance of the structure.
14. SUBDIVISIONS
Definition: Per UCC Section 8026, a subdivision is the division of any improved or unimproved
land, shown on the latest equalized county assessment roll as a unit or as contiguous units for
the purpose of sale, lease or financing, whether immediate or future. Property shall be considered
as contiguous units even if it is separated by roads, streets, utility easement or railroad rights of
way. Subdivision includes a condominium project, as defined in Section 1350 of the Civil Code or
a community apartment project, as defined in Section 11004 of the Business and Professions
Code. Any conveyance of land to a governmental agency, public entity or public utility shall not
be considered a division of land for purposes of computing the number of parcels. Minor
subdivision shall be as defined in UCC Section 8300.
Application Procedure: Review the informational brochures for minor and major subdivisions
attached to this supplement and available on the planning services division webpage and at the
planning counter. Then complete and sign a planning permit application; and submit the
application to the planning division of the Community Development Department, along with the
required fee and submittal information and documents required within the brochure’s checklist.
Once applications are deemed complete, planning staff will schedule a review with the City
Engineer who will approve, conditionally approve, or deny the request for subdivision. After
approval of the tentative map, the applicant will be required to hire a land surveyor to conduct a
property survey and prepare a final subdivision map for recording purposes. The draft Final Map
shall be submitted to the Department of Public Works along with applicable fees for review and
approval. The Final Map must be filed for recording and any conditions of approval satisfied within
the specified time frames.
Page 437 of 791
15. VARIANCES
Description: A type of discretionary planning permit, A variance is a permit to deviate from the
terms of the Zoning Ordinance. It provides relief from specific site development regulations. It is
provided for because there are individual lots which, due to some unusual characteristic, cannot
be put to productive use if all detailed regulations (e.g., yard setbacks, height) are strictly applied.
Variances are not issued for land uses ("use variance") or relief of lot size requirements. The
detailed provisions for variances are contained in UCC Section 9264.
Application Procedure: Applications for variances shall be made to the City Planning Division
by filling out the required variance application form, and submitting a detailed plot plan of the
subject property, as well as surrounding land uses, elevation drawings, and any other project-
related information deemed necessary by the Department. The appropriate filing fee must also
be paid at the time of application submittal.
Public Noticing: The City shall follow the public noticing procedures of the California Government
Code. Failure of any person to receive mailed notice or failure to post notice shall not invalidate
any proceedings conducted by the decision-making body. Unless in conflict with the provisions of
the Government Code, notices of public hearings on applications for variances shall be given at
least ten (10) days prior thereto.
Types of Variances: There are two types of variances- minor variances and major variances.
Minor variance applications are those seeking less than fifty percent (50%) relief from a yard
setback requirement in a particular zoning district, or a height of less than five feet (5’) over what
is allowed in a particular zoning district. Applications for minor variances will be considered and
acted upon by the Zoning Administrator.
Major variances are those seeking more than 50% relief from a yard setback requirement in a
particular zoning district, or a height of more than 5’ over what is allowed in a particular zoning
district. Applications for major variances will be considered and acted upon by the Planning
Commission.
Page 438 of 791
1
Planning Division Fee Schedule Discounts
Historical Research and Analysis Report
May 2024
Overview
Research was conducted by City Staff into the origin of Community Development Department
Planning Division fee discounts in place as of the date of the last adoption of the Fee Schedule
in February 2024 (Resolution No. 2024-05). The report below provides details of this research,
as well as conclusions.
Summary of Research into Historical Documents
1.Fees for planning and zoning activities were modified a total of six times between 1964 and
2002, but per an April 20, 2005, staff report prepared by former Planning and Community
Development Director Charley Stump, 2002 appears to be the first year in which both cost
recovery and fee discounts were implemented. "The purpose of raising the fees in 2002 was
to maintain an approximate 75% salary cost recovery for processing the planning and
zoning permit applications. Director Stump further noted “The City Council at that time felt
comfortable providing a 25% subsidy to the development community to "assist" economic
development."
Director Stump's assertion that the 2002 City Council sought to utilize a 25% subsidy to
assist (incentivize) economic development is validated by a review of Resolution No. 2002-
41, adopted June 19, 2002. In addition to the subsidy for economic development, through
Recital #10 the Resolution also established the first instance of discounted fees- in this case
for affordable and special needs housing projects.
Recital 10- The City desires to provide an incentive to affordable housing projects by not
increasing the current fees for projects involving 100% of the housing units to be "locked-in"
affordable to citizens earning less than 80% of the area median income, "sweat-equity"
residential projects, residential second units, and projects involving housing for identified
groups in need such as seniors, homeless persons, and the mentally ill.
2.The practice of fully recovering the costs of certain major planning permits, known as Cost
Recovery, was first implemented by the City on June 1, 2005, through the Council’s
adoption of Resolution No. 2005-47. Prior to that date, all applications were processed as
"Level 1" or "Level 2" permits subject to a "flat rate" fee approach.
A Cost Recovery Study undertaken to make recommendations to the Council for the 2005
fee schedule update indicated that the fees collected for the processing of planning permits
ATTACHMENT 3
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2
ranged from 4.7% to 17% of the cost of processing the permits. In other words, the Cost
Recovery Study found that prior to adoption of the Cost Recovery practice, the City was
subsidizing 83% – 95.3% of the total cost for major planning permit development projects.
Because adoption of Resolution No. 2005-47 resulted in major planning permits being
subject to full cost recovery, the 25% subsidy for economic development was in effect
discontinued. However, the Resolution did prescribe a new 20% discount for affordable
housing projects and a 40% discount for special needs housing projects, as depicted in
Recitals #14 and #15:
Recital 14- The City desires to maintain low fees (80% cost recovery) for affordable housing
projects (projects that are "locked-in" affordable to citizens earning less than 80% of the
area median income, "sweat-equity" residential projects, and residential second units).
Recital 15- The City desires to maintain low fees (60% cost recovery) for projects involving
housing for identified groups in need such as seniors, homeless persons, and the mentally
ill.
3. No additional fee discounts were adopted in 2007 through Resolution No. 2007-11, which
was the last adopted fee schedule for the planning division until 2016. The 2007 Resolution
continued the aforementioned affordable housing and special needs fee discounts.
4. The origin of the remaining six fee discounts dates back to an April 20, 2016, staff report
prepared for the Council by Director Stump. The staff report proposed fee reductions as
"incentives" to encourage "...projects that provide significant economic development, new
industrial/manufacturing development, significant energy conservation, and certain public
benefits." (Director Stump, 4/20/16 staff report)
This is also when the fee discount table was first introduced by Staff. In the April 20, 2016,
staff report, the table is described as "Preliminary Fee Reductions to Promote Economic
Development, Energy Conservation and Public Benefits" and the description is that "Staff
has developed a number of potential fee reductions to promote local economic development
and energy conservation and to incentivize projects that provide public benefits."
On June 1, 2016, Council adopted Resolution No. 2016-30, approving Staff’s
recommendations for fee discounts. The fee discount table within the resolution is shown in
Figure 1 below. The description of the purpose of the fee discounts is described within
Recital 13 of Resolution No. 2016-30:
Recital 13: The City has determined that fee reductions for projects that promote/provide
economic development, energy conservation and public benefits is reasonable and
appropriate.
5. Fee discounts first adopted in June 2016 have been continued within all subsequently
adopted fee schedules, for the years 2017, 2018, 2020, and 2024.
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3
Figure 1: Fee Reductions Table per Resolution No. 2016-30, adopted June 1, 2016
Economic Development
Energy Conservation
Public Benefit Components
Fee Reduction
Project Design: Solar PV, LEED certification,
public access easement (creeks, streets,
pedestrian paths, etc.), substantial over-planting of
trees, significant creek restoration and/or public
access, and similar design elements.
80% cost recovery rather than 100% on
Planning Permits
Downtown Businesses: Planning Applications
made by downtown businesses (DZC area) –
new business or expansion of existing business
80% cost recovery rather than 100% on
Planning Permits
Industrial/Light Manufacturing: Planning Applications
for industrial or light manufacturing businesses.
80% cost recovery rather than 100% on
Planning Permits
Public Art: Locally inspired publicly “accessible” art
included as prominent component in project
80% cost recovery rather than 100% on
Planning Permits
Community gardens, outdoor dining, live
entertainment, sidew alk cafés and tasting rooms.
No Planning Permit or Fees required –
must comply with specific standards
Energy and Water Conservation: Installation of
significant energy or water conservation fixtures,
appliances or equipment beyond green building code
requirements.
80% cost recovery rather than 100% on
Planning Permits
Affordable Housing Projects: Projects restricting
100% of units to qualifying tenants and homeowners
with incomes of no more than 80% of Mendocino
County Area Median Income.
80% deposit and 80% cost recovery rather
than 100% on Planning Permits
Special Needs Housing Projects: Projects involving
permanent supportive rental housing for special
needs individuals, such as individuals experiencing
homelessness and/or with mental illness.
60% deposit and 60% cost recovery rather
than 100% on Planning Permits
Analysis
There are different approaches to incentivizing certain types of development. Some jurisdictions
opt for reducing fees. Others seek to add certainty into the zoning and permitting process,
including streamlining of permits and processes. Although the first approach of reducing fees
can be easier for Planning and Community Development Departments to implement, involving
little if any changes to zoning or processes, Staff was unable to find clear data or studies
demonstrating that a fee reduction alone incentivized development.
Rather, it appears that if fees are set at rates that are “excessive,” or above regional market
rates for fees, they can act as barriers to development.
Page 441 of 791
4
Related to housing development, for example, a book written by Shawn Phillips in 2020, The
Affordable City- Strategies for Putting Housing Within Reach (and Keeping it There),
recommends cities implement such strategies as "Strive for Objective, Consistent Rules,"
(Chapter 12), "Increase Zoning Capacity" (Chapter 15), "Upzone Many Places at Once"
(Chapter 16), "Allow Housing in Commercial Zones" (Chapter 19), "Make Development
Approvals By Right" (Chapter 24), and "Speed up the Entitlement Process" (Chapter 25).
Indeed, the City has enacted many of these recommended strategies through accelerated
implementation of the 2017 Housing Strategy and 2019-2027 Housing Element, facilitating the
greatest number of new housing units constructed over a five-year period than at any point in
the City's history, as well as the City's earning of HCD's coveted ProHousing designation.
Comparisons of Planning Division Application Data Since June 1, 2016
To analyze the impact the eight fee discounts had on incentivizing economic development,
energy conservation, and public benefit-producing projects, Staff reviewed the number of new
planning applications received, by year, since the adoption of Resolution No. 2016-30 for each
of the eig ht categories. This data was then compared to the total number of all applications
received for each year to understand if any causal relationship may be present.
• 6/1/16-12/31/16: one (1) application received for fee discount category out of total of 18
applications.
• Calendar Year (CY) 2017: four (4) applications received for fee discount categories out of
total of 29 applications.
• CY 2018: one (1) application received for fee discount category out of total of 38.
• CY 2019: one (1) application received for fee discount category out of total of 27.
• CY 2020: zero (0) applications received for fee discount categories out of total of 19.
• CY 2021: four (4) applications received for fee discount categories out of total of 30.
• CY 2022: three (3) applications received for fee discount categories out of total of 24.
• CY 2023: one (1) application received for fee discount category out of total of 11.
• 1/1/24-4/30/24: one (1) application received for fee discount category out of total of 9.
Additional Statistics of Note
• For all years, 2016-2024, zero (0) applications were received for the categories of Project
Design or Industrial/Light Manufacturing.
• Two (2) applications were submitted within the Energy and Water Conservation Design
category, and both of these were for housing projects submitted in 2017.
• Of the seven (7) applications for businesses within the Downtown during the period, only
one was for a new construction project.
• By a nearly two-to-one margin, the most frequently submitted application type for 2016-2024
was the minor use permit, which is not subject to cost recovery or fee discounts.
Conclusions
1. Based on the research and analysis in this report, Staff finds no evidence that the fee
discounts incentivized development of the types of projects originally envisioned.
Developers have commented throughout the last seven years that they are primarily seeking
certainty in the entitlement process, rather than reduced fees.
Page 442 of 791
5
2. Planning approaches such as "performance zoning," where a city or county adopts an
administrative approval process for certain uses that meet objective performance standards,
may prove more effective in incentivizing the types of projects first envisioned within the
2016 fee schedule.
Although not yet studied in-depth by Staff, performance zoning and other types of “dynamic
zoning” could incentivize economic development efforts, particularly within the downtown.
Performance zoning may still result in cost savings to applicants (in no longer needing
discretionary review) while potentially enabling speedier implementation of many of the
City's General Plan goals, particularly in the areas of land use, housing, economic
development, and local agriculture. This approach could also provide an alternative to the
time-intensive and often costly comprehensive zoning code update, as impactful General
Plan land use implementation programs could be made incrementally.
The success of the zoning code amendment adopted by Council in 2021 to allow new
housing construction by right in commercial and residential zoning districts, provided the
project meets the City's Objective Design and Development Standards, is a good example
of performance zoning. The first such by-right housing project in Ukiah, Acorn Valley Plaza,
was through the City's objective design standards review process and issued a building
permit within two months of submittal of the building permit application. With two other multi-
unit housing projects currently in the pipeline, this approach is proving effective for
facilitating new housing.
3. Current State laws such as the California Building Code mandate such energy conservation
and solar measures envisioned within the 2016 fee schedule. Where not mandated by State
law, the City has integrated many of the Project Design and Energy and Water Conservation
features into the Objective Design and Development Standards for new housing projects.
The same types of standards could be designed for commercial projects.
Page 443 of 791
Fee Reductions / Discounts Table
Last Adopted February 21, 2024 through Resolution No. 2024-05
The following fee reductions and discounts shall be applied to all new planning related
applications, per the associated application type.
Description of Application Types Qualifying
for Fee Reduction/Discount
Amount of Fee Reduction/Discount
Project Design: Solar PV, LEED certification, public
access easement (creeks, streets, pedestrian paths,
etc.), substantial over-planting of trees, significant
creek restoration and/or public access, and similar
design elements.
80% cost recovery rather than 100% on
Planning Permits
Downtown Businesses: Planning Applications
made by downtown businesses (DZC area) – new
business or expansion of existing business
80% cost recovery rather than 100% on
Planning Permits
Industrial/Light Manufacturing: Planning Applications for
industrial or light manufacturing businesses.
80% cost recovery rather than 100% on
Planning Permits
Public Art: Locally inspired publicly “accessible” art
included as prominent component in project
80% cost recovery rather than 100% on
Planning Permits
Community gardens, outdoor dining, live entertainment,
sidewalk cafés and tasting rooms.
No Planning Permit or Fees required – must
comply with specific standards
Energy and Water Conservation: Installation of
significant energy or water conservation fixtures,
appliances or equipment beyond green building code
requirements.
80% cost recovery rather than 100% on
Planning Permits
Affordable Housing Projects: Projects restricting 100%
of units to qualifying tenants and homeowners with
incomes of no more than 80% of Mendocino County Area
Median Income.
80% deposit and 80% cost recovery rather than
100% on Planning Permits
Special Needs Housing Projects: Projects involving
permanent supportive rental housing for special needs
individuals, such as individuals experiencing
homelessness and/or with mental illness.
60% deposit and 60% cost recovery rather than
100% on Planning Permits
ATTACHMENT 4
Page 444 of 791
Planning Division Fee Discounts
REPORT AND RECOMMENDATIONS
Page 445 of 791
Background
Updated Planning and Building Divisions Fee Schedule Adopted 2/21/24 (Resolution 2024-05)-
two additional Council recommendations:
1.Staff to revise layout of online fee schedule posted on webpage of Planning Division such
that terms well-explained and information is easier to access/understand; and
2.Staff to do further research and analysis into the existing fee reduction categories and
present a report to Council with recommendations on those fee reductions. Such report
would be produced for Council review within four months, or by June 30, 2024.
Page 446 of 791
1. Fee Schedule Updated and New
Supplement Added
Fee Schedule Updates
•New narratives and descriptions
•New, more concise formatting
•New Staff fully burdened hourly rates table
•Fee reductions on stand-alone page
New Fee Schedule Supplement
•Modeled after other, bigger cities
•Descriptions of common terms, primarily from
UCC, GC, and APA
•Written at a basic, “Terms 101” level
Page 447 of 791
2. Report on Planning Division Fee
Discounts – Research and Analysis
Question evaluated: what is the origin of the planning division’s fee schedule discounts, and
how does the answer to this question inform recommendations for the future?
Discounts first introduced in 2002 – as a “25% subsidy” to assist economic development; and a
20% and 40% discount, respectively, for affordable and special needs housing.
Remaining six discounts introduced by Staff/adopted by Council in 2016 " to encourage
projects that provide significant economic development, new industrial/manufacturing
development, significant energy conservation, and certain public benefits.”
Eight fee discounts adopted in 2016 were continued in 2017, 2018, 2020, and 2024
Page 448 of 791
Page 449 of 791
Analysis on Effectiveness of Discounts in
Incentivizing Projects
•Reviewed all discretionary permit applications dating back to the adoption of the 2016
resolution on June 1, 2016
o Of 205 applications received, 16 (7.8%) fell into one of the eight fee discount categories.
o Zero (0) applications received for industrial/light manufacturing applications in 2016-2024.
o Two (2) applications received for energy and water conservation design, but both of these were for
affordable housing projects.
o By a nearly 2-1 margin, the most frequently submitted application type for 2016-2024 was the minor
use permit, which is not subject to cost recovery or fee discounts.
•Also reviewed other cities’ approaches to AUPs, as well as guidance from the American Planning
Association and APA/AICP-referenced planning books.
Page 450 of 791
Report Conclusions
1.No evidence that fee discounts incentivized the projects envisioned in the fee schedule.
2.Anecdotally, both commercial and housing developers have commented to Staff throughout
the last seven years a desire for more certainty in the planning process.
3.More certainty can be achieved through approaches like dynamic zoning, in which projects
that meet objective standards are approved without discretionary review.
Council’s adoption of the by-right new housing construction ordinance- if projects meet the City’s
objective design standards- is an example of dynamic zoning.
Such an approach could also be deployed for commercial projects.
4.Current State laws mandate energy conservation and solar measures envisioned within the
2016 fee schedule. The City has also integrated many of the Project Design and Energy and
Water Conservation features into the Objective Design and Development Standards.
The same types of standards could also be designed for commercial projects.
Page 451 of 791
Staff Recommendations
1.Direct Staff and the Zoning Reform Ad Hoc to explore the development of a new
Administrative Use Permit (AUP) and/or make additional recommendations on how to
streamline entitlement processes.
At minimum, AUPs may be appropriate for former "level 1“ minor permit types, as well as public art,
community gardens, outdoor dining, live entertainment, sidewalk cafes, and tasting rooms
Purpose would be to incentivize these types of projects through streamlining (adding certainty)
2.Direct Staff to bring back an amendment to the existing fee schedule at a future Council
meeting to remove fee discounts and possibly make additional changes to fees for AUPs and
other planning permits.
Page 452 of 791
Page 1 of 2
Agenda Item No: 13.c.
MEETING DATE/TIME: 5/15/2024
ITEM NO: 2024-174
AGENDA SUMMARY REPORT
SUBJECT: Award Contract for Specification No 21-02 – Great Redwood Trail Phase 4 to Granite Construction
of Ukiah, CA, in the Amount of $3,179,369.10, and Approve Corresponding Budget Amendment.
DEPARTMENT: Public Works PREPARED BY: Myles Fisette
PRESENTER: Tim Eriksen, Director of Public Works
ATTACHMENTS:
1. Bid Tabulation - Spec. 21-02 Great Redwood Trail Phase 4
2. Granite Bid
3. 13c,d,e Correspondence Received - Linda Sanders
Summary: Council will consider awarding a contract to Granite Construction in the amount of $3,179,369.10
for the Great Redwood Trail Phase 4, Specification No 21-02, and consider approving a corresponding budget
amendment.
Background: The City of Ukiah was awarded a California Natural Resources Agency grant through the Urban
Greening Program for a total of $3,563,212 to fund the design and implementation of Phase 4 of the Great
Redwood Trail. For the design component, City Council originally awarded a contract in the amount of
$312,491 to GHD Inc. for the completion of the design and preparation of the plans, specification, and
estimate of the Great Redwood Trail Phase 4 (GRT4) project at the September 15, 2021 meeting. During the
development of the plans for this project, GHD and City Staff determined the need to keep the trail parallel to
the existing railroad track due to the California Utilities Commission's (CUC) indecision on approving rail
banking at this time. Some of the design elements required in this new alignment included additional
earthwork, retaining walls and environmental impact mitigation work with multiple agencies. The additional
design and environmental compliance incurred required amendments in design to GHD for a total of
$111,776. The GRT4 was originally intended to extend the existing rail trail phase 2 from Commerce Drive
south approximately 1.9 miles past Plant Road near the City's wastewater treatment plant. The new phase
would provide connectivity from the Redwood Business Park to the Ukiah Animal Shelter, Plant Road.
Discussion: The Request for Bid for construction of Phase 4 was separated into a base bid and bid alternate,
with the base bid scope between Commerce Drive and Norgard Lane and the bid alternate extending the trail
from Norgard Lane to Plant Road. The low bidder was determined by the base bid only with the bid alternate
being considered if within budget. The Request for Bid was released on March 27, 2024, and was advertised
in the Ukiah Daily Journal and posted to Bidnet Direct and the City website.
The City received six (6) construction bids for this project (Attachment 1). Granite Construction was the lowest
responsible bidder with a base bid amount of $1,777,364.10 and a bid alternate amount of $1,402,005.00 for a
total bid amount of $3,179,369.10. A copy of Granite Construction's bid is provided (Attachment 2).
GHD has provided a proposal for environmental compliance in inspection and reporting for Council approval
with the corresponding budget item (13e). The total design cost for GHD, including corresponding
amendments, totals $487,902.39. The total cost in permit compliance, landscape design, community
engagement and seed propagation work completed by contract with NCO and Wild Gardens Manager is
$66,776.50. This total of $554,678.89 will all be reimbursed by the CNRA grant, which leaves a balance
Page 453 of 791
Page 2 of 2
available for construction of $3,008,533.11, creating an anticipated shortfall of $170,835.99 requiring funding
by the City. Staff plans to use SB1 and HUTA monies to fund of the shortfall.
Recommended Action: Award bid to Granite Construction in the amount of $3,179,369.10 for the Great
Redwood Trail Phase 4, Specification No 21-02, and approve corresponding budget amendment.
BUDGET AMENDMENT REQUIRED: Yes
CURRENT BUDGET AMOUNT: 51124210.80230.18253: $3,008,533.11; 50024620.80230.18253: $0
PROPOSED BUDGET AMOUNT: 51124210.80230.18253:
$3,008,533.11; 50024620.80230.18253: $488,772.90
FINANCING SOURCE: Urban Greening Program Grant and SB1 revenues
PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A
COORDINATED WITH: Mary Horger, Financial Services Manager; Tim Eriksen, Director of Public Works;
Andrew Stricklin, Senior Engineer; Seth Strader, Department Analyst – Public Works/Water Resources
DIVERSITY-EQUITY INITIATIVES (DEI): Goal 5 – Instill diversity, equity, and inclusion as essential core
elements of policy-making, accountability, and delivery of City services.
CLIMATE INITIATIVES (CI): 2b – Encourage active transportation as a viable alternative to automobiles. 2d –
Continue to expand the Great Redwood Trail – Ukiah. 4a – Implement nature-based climate solutions. 7a –
Expand sustainable water practices. 10a – Protect from dangerous emission by preventing fires.
GENERAL PLAN ELEMENTS (GP):
GP-A3 - Mobility Element
Page 454 of 791
BASE BID
Item #Description UOM QTY Unit Price Item Total Unit Price Item Total Unit Price Item Total Unit Price Item Total Unit Price Item Total Unit Price Item Total
1 Construction Staking LS 1 $28,600.00 $28,600.00 $28,600.00 $28,600.00 $51,671.00 $51,671.00 $48,000.00 $48,000.00 $46,873.80 $46,873.80 $47,932.00 $47,932.00
2 Construction Area Signs LS 1 $1,325.00 $1,325.00 $1,500.00 $1,500.00 $4,245.00 $4,245.00 $3,500.00 $3,500.00 $8,848.00 $8,848.00 $10,000.00 $10,000.00
3 Traffic Control System LS 1 $13,500.00 $13,500.00 $18,800.00 $18,800.00 $23,594.00 $23,594.00 $48,000.00 $48,000.00 $33,901.33 $33,901.33 $140,000.00 $140,000.00
4 Prepare Storm Water Pollution Prevention Plan LS 1 $2,090.00 $2,090.00 $1,295.00 $1,295.00 $17,896.00 $17,896.00 $3,500.00 $3,500.00 $19,466.64 $19,466.64 $4,500.00 $4,500.00
5 Temporary Water Pollution Control Measures LS 1 $28,000.00 $28,000.00 $39,500.00 $39,500.00 $22,589.00 $22,589.00 $56,000.00 $56,000.00 $37,461.29 $37,461.29 $45,000.00 $45,000.00
6 Temporary Drainage Inlet Protection LS 1 $1,560.00 $1,560.00 $2,000.00 $2,000.00 $2,784.00 $2,784.00 $4,000.00 $4,000.00 $4,050.00 $4,050.00 $24,750.00 $24,750.00
7 Temporary Concrete Washout LS 1 $3,100.00 $3,100.00 $2,000.00 $2,000.00 $2,489.00 $2,489.00 $975.00 $975.00 $8,000.00 $8,000.00 $1,000.00 $1,000.00
8 Wetland and Waters Debris Removal CY 29 $285.00 $8,265.00 $1,800.00 $52,200.00 $378.00 $10,962.00 $370.00 $10,730.00 $658.66 $19,101.14 $850.00 $24,650.00
9 Remove and Relocate Miscellaneous Features LS 1 $7,875.00 $7,875.00 $12,900.00 $12,900.00 $13,865.00 $13,865.00 $31,000.00 $31,000.00 $11,750.00 $11,750.00 $40,000.00 $40,000.00
10 Water Tanks EA 8 $5,750.00 $46,000.00 $2,500.00 $20,000.00 $9,829.00 $78,632.00 $10,500.00 $84,000.00 $8,801.08 $70,408.64 $15,000.00 $120,000.00
11 Temporary High-Visibility Fence (ESA and Tree Fence)LF 786 $5.00 $3,930.00 $6.00 $4,716.00 $11.00 $8,646.00 $9.00 $7,074.00 $8.28 $6,508.08 $9.00 $7,074.00
12 Clearing and Grubbing ACRE 2.4 $11,500.00 $27,600.00 $19,000.00 $45,600.00 $19,001.00 $45,602.40 $37,000.00 $88,800.00 $22,753.38 $54,608.11 $20,000.00 $48,000.00
13 Roadway Excavation CY 2840 $55.00 $156,200.00 $75.00 $213,000.00 $73.00 $207,320.00 $120.00 $340,800.00 $51.10 $145,124.00 $55.00 $156,200.00
14 Structure Excavation (Bridge)CY 0 N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A
15 Structure Excavation (Retaining Wall)CY 24 $235.00 $5,640.00 $825.00 $19,800.00 $400.00 $9,600.00 $635.00 $15,240.00 $2,735.23 $65,645.52 $2,800.00 $67,200.00
16 Structure Backfill (Bridge)CY 0 N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A
17 Embankment CY 590 $7.50 $4,425.00 $26.00 $15,340.00 $43.00 $25,370.00 $52.00 $30,680.00 $336.96 $198,806.40 $105.00 $61,950.00
18 Subgrade Enhancement Geotextile, Class A1 SQYD 0 N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A
19 Planting Soil Amendment LS 0 N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A
20 Plant Group C (trees)EA 0 N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A
21 Plant Group A (1 GAL, perennials)SQFT 0 N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A
22 Plant Group B (3 GAL, shrubs)EA 0 N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A
23 Plant Group C (Hydroseed)SQFT 14107 $0.30 $4,232.10 $0.54 $7,617.78 $1.00 $14,107.00 $0.30 $4,232.10 $0.66 $9,310.62 $0.30 $4,232.10
24 Landscape Maintenance (1.5 years)LS 0 N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A
25 Shade Structure EA 1 $56,050.00 $56,050.00 $44,000.00 $44,000.00 $40,138.00 $40,138.00 $53,000.00 $53,000.00 $50,727.24 $50,727.24 $35,000.00 $35,000.00
26 Picnic Table EA 1 $3,460.00 $3,460.00 $3,300.00 $3,300.00 $3,822.00 $3,822.00 $5,200.00 $5,200.00 $7,049.33 $7,049.33 $6,000.00 $6,000.00
27 Bench EA 4 $5,440.00 $21,760.00 $4,500.00 $18,000.00 $5,030.00 $20,120.00 $5,300.00 $21,200.00 $5,690.81 $22,763.24 $6,500.00 $26,000.00
28 Bicycle Rack EA 3 $1,910.00 $5,730.00 $1,200.00 $3,600.00 $1,490.00 $4,470.00 $1,400.00 $4,200.00 $915.31 $2,745.93 $4,500.00 $13,500.00
29 Stone Boulder Seating (2'x2'x2')EA 5 $720.00 $3,600.00 $1,000.00 $5,000.00 $770.00 $3,850.00 $1,500.00 $7,500.00 $856.17 $4,280.85 $1,500.00 $7,500.00
30 Bicycle Repair Station EA 0 N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A
31 Wood Mulch CY 0 N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A
32 Class 2 Aggregate Base (CY)CY 2264 $113.00 $255,832.00 $130.00 $294,320.00 $132.00 $298,848.00 $130.00 $294,320.00 $126.69 $286,826.16 $105.00 $237,720.00
33 Hot Mix Asphalt (Type A)TON 1058 $171.00 $180,918.00 $185.00 $195,730.00 $190.00 $201,020.00 $210.00 $222,180.00 $190.01 $201,030.58 $205.00 $216,890.00
34 Retaining Wall Repair (Masonry Wall)EA 2 $3,050.00 $6,100.00 $22,000.00 $44,000.00 $20,422.00 $40,844.00 $3,500.00 $7,000.00 $3,351.20 $6,702.40 $25,000.00 $50,000.00
35 Mechanically Stabilized Embankment (MSE Wall)SQFT 876 $100.00 $87,600.00 $120.00 $105,120.00 $73.00 $63,948.00 $78.00 $68,328.00 $102.44 $89,737.44 $85.00 $74,460.00
36 Retaining Wall (Modular Wall)SQFT 196 $108.00 $21,168.00 $100.00 $19,600.00 $238.00 $46,648.00 $105.00 $20,580.00 $246.74 $48,361.04 $125.00 $24,500.00
37 Structural Concrete, Bridge Footing, Wingwalls, and Deck CY 0 N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A
38 Structural Concrete, Retaining Wall (Stem & Footing)CY 52 $2,750.00 $143,000.00 $2,750.00 $143,000.00 $2,320.00 $120,640.00 $2,200.00 $114,400.00 $2,922.75 $151,983.00 $3,500.00 $182,000.00
39 Structural Concrete, Headwall CY 14 $4,350.00 $60,900.00 $1,150.00 $16,100.00 $4,447.00 $62,258.00 $2,100.00 $29,400.00 $3,025.04 $42,350.56 $5,200.00 $72,800.00
40 Structural Concrete, Stairs CY 22 $2,825.00 $62,150.00 $6,550.00 $144,100.00 $4,265.00 $93,830.00 $2,100.00 $46,200.00 $3,828.20 $84,220.40 $5,500.00 $121,000.00
41 Furnish and Erect Prefabricated Steel Pedestrian Bridge (30' Span)LS 0 N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A
42 Furnish and Erect Prefabricated Steel Pedestrian Bridge (45' Span)LS 0 N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A
43 24" Reinforced Concrete Pipe LF 32 $375.00 $12,000.00 $375.00 $12,000.00 $347.00 $11,104.00 $540.00 $17,280.00 $471.33 $15,082.56 $175.00 $5,600.00
44 24" Corrugated Steel Pipe LF 15 $250.00 $3,750.00 $375.00 $5,625.00 $346.00 $5,190.00 $555.00 $8,325.00 $284.99 $4,274.85 $285.00 $4,275.00
45 36" Corrugated Steel Pipe LF 7 $500.00 $3,500.00 $775.00 $5,425.00 $673.00 $4,711.00 $450.00 $3,150.00 $957.16 $6,700.12 $620.00 $4,340.00
46 48" Corrugated Steel Pipe LF 40 $335.00 $13,400.00 $475.00 $19,000.00 $358.00 $14,320.00 $460.00 $18,400.00 $338.28 $13,531.20 $350.00 $14,000.00
47 3" Perforated Plastic Pipe Underdrain LF 40 $76.00 $3,040.00 $3.94 $157.60 $31.00 $1,240.00 $19.00 $760.00 $21.72 $868.80 $60.00 $2,400.00
48 3" Plastic Pipe Underdrain LF 6 $463.00 $2,778.00 $3.86 $23.16 $40.00 $240.00 $145.00 $870.00 $46.50 $279.00 $170.00 $1,020.00
49 Permeable Material (Underdrain)CY 8 $100.00 $800.00 $150.00 $1,200.00 $323.00 $2,584.00 $120.00 $960.00 $124.10 $992.80 $120.00 $960.00
50 Precast Concrete Drop Inlet EA 1 $6,580.00 $6,580.00 $4,000.00 $4,000.00 $5,628.00 $5,628.00 $6,400.00 $6,400.00 $5,611.14 $5,611.14 $95,000.00 $95,000.00
51 Precast Concrete Storm Drain Manhole EA 1 $9,450.00 $9,450.00 $6,000.00 $6,000.00 $8,097.00 $8,097.00 $11,000.00 $11,000.00 $6,868.48 $6,868.48 $15,000.00 $15,000.00
52 Adjust Inlet EA 1 $2,405.00 $2,405.00 $2,000.00 $2,000.00 $1,171.00 $1,171.00 $4,300.00 $4,300.00 $2,464.00 $2,464.00 $2,500.00 $2,500.00
53 Rock Slope Protection (All Classes, Method B)CY 35 $365.00 $12,775.00 $550.00 $19,250.00 $292.00 $10,220.00 $300.00 $10,500.00 $305.81 $10,703.35 $560.00 $19,600.00
54 Minor Concrete (Curb)LF 368 $65.00 $23,920.00 $60.00 $22,080.00 $68.00 $25,024.00 $60.00 $22,080.00 $79.86 $29,388.48 $85.00 $31,280.00
55 Detectable Warning Surface SQFT 138 $27.00 $3,726.00 $25.00 $3,450.00 $57.00 $7,866.00 $65.00 $8,970.00 $70.40 $9,715.20 $55.00 $7,590.00
56 Minor Concrete (Concrete Paving)SF 10 $185.00 $1,850.00 $1,300.00 $13,000.00 $490.00 $4,900.00 $250.00 $2,500.00 $1,099.32 $10,993.20 $850.00 $8,500.00
57 Minor Concrete (Curb Ramp)CY 22 $1,030.00 $22,660.00 $2,800.00 $61,600.00 $3,622.00 $79,684.00 $2,750.00 $60,500.00 $2,552.00 $56,144.00 $2,900.00 $63,800.00
58 Chain Link Roller Gate EA 0 N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A
BID RESULTS - SPEC 21-02 GREAT REDWOOD TRAIL PHASE 4
BID OPENING: 2 PM, APRIL 23, 2024
ARGONAUT CONSTRUCTORS
SANTA ROSA, CA
GHILOTTI BROS WYLOTTI RESOURCE
MANAGEMENT, INC.
SAN RAFAEL, CA COVELO, CA
REGE CONSTRUCTION, INC.
CLOVERDALE, CA
GHILOTTI CONSTRUCTION COMPANY
SANTA ROSA, CA
GRANITE CONSTRUCTION
UKIAH, CA
ATTACHMENT 1
Page 455 of 791
59 Chain Link Fence (Type CL-4)LF 0 N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A
60 Remove Roadside Sign EA 3 $300.00 $900.00 $150.00 $450.00 $288.00 $864.00 $125.00 $375.00 $250.00 $750.00 $75.00 $225.00
61 Roadside Sign - One Post EA 26 $790.00 $20,540.00 $250.00 $6,500.00 $775.00 $20,150.00 $510.00 $13,260.00 $500.00 $13,000.00 $75.00 $1,950.00
62 Roadside Sign - One Post (Interpretive Sign)EA 2 $1,200.00 $2,400.00 $1,000.00 $2,000.00 $1,521.00 $3,042.00 $975.00 $1,950.00 $500.00 $1,000.00 $275.00 $550.00
63 LED Border Enhanced Trail Sign EA 1 $27,210.00 $27,210.00 $1,500.00 $1,500.00 $30,658.00 $30,658.00 $28,480.00 $28,480.00 $37,973.33 $37,973.33 $35,000.00 $35,000.00
64 Tubular Handrailing LF 618 $130.00 $80,340.00 $135.00 $83,430.00 $147.00 $90,846.00 $175.00 $108,150.00 $152.33 $94,139.94 $135.00 $83,430.00
65 Pedestrian Handrail LF 233 $247.00 $57,551.00 $300.00 $69,900.00 $284.00 $66,172.00 $175.00 $40,775.00 $290.59 $67,707.47 $255.00 $59,415.00
66 Thermoplastic Crosswalk and Pavement Marking SQFT 634 $13.00 $8,242.00 $13.00 $8,242.00 $14.00 $8,876.00 $13.00 $8,242.00 $29.34 $18,601.56 $13.00 $8,242.00
67 Paint Traffic Stripe - (2-Coat)LF 600 $4.00 $2,400.00 $4.00 $2,400.00 $4.00 $2,400.00 $4.00 $2,400.00 $6.67 $4,002.00 $4.00 $2,400.00
68 Paint Pavement Marking - Trail (2-Coat)SQFT 42 $20.00 $840.00 $20.00 $840.00 $22.00 $924.00 $20.00 $840.00 $60.00 $2,520.00 $20.00 $840.00
69 Remove Thermoplastic Traffic Stripe LF 57 $29.00 $1,653.00 $29.00 $1,653.00 $31.00 $1,767.00 $29.00 $1,653.00 $22.67 $1,292.19 $29.00 $1,653.00
70 Remove Thermoplastic Pavement Marking SQFT 340 $18.00 $6,120.00 $18.00 $6,120.00 $19.00 $6,460.00 $18.00 $6,120.00 $22.67 $7,707.80 $18.00 $6,120.00
71 Lighting Power Circuits Below Grade (Incl. 2" Conduit)LF 300 $51.00 $15,300.00 $105.00 $31,500.00 $173.00 $51,900.00 $105.00 $31,500.00 $140.00 $42,000.00 $125.00 $37,500.00
72 Street Light and Concrete Base EA 3 $10,561.00 $31,683.00 $11,270.00 $33,810.00 $12,132.00 $36,396.00 $11,270.00 $33,810.00 $15,026.67 $45,080.01 $12,870.00 $38,610.00
73 Electrical Pullbox EA 6 $1,849.00 $11,094.00 $1,500.00 $9,000.00 $1,615.00 $9,690.00 $1,500.00 $9,000.00 $2,000.00 $12,000.00 $2,500.00 $15,000.00
74 Service Pedestal LS 1 $30,147.00 $30,147.00 $20,680.00 $20,680.00 $33,909.00 $33,909.00 $20,680.00 $20,680.00 $27,573.33 $27,573.33 $20,680.00 $20,680.00
75 Mobilization (Mobilization, Demobilization and final Cleanup)LS 1 $107,700.00 $107,700.00 $110,000.00 $110,000.00 $177,971.00 $177,971.00 $140,000.00 $140,000.00 $185,443.15 $185,443.15 $235,000.00 $235,000.00
Bid Alternate
Item #Description UOM QTY Unit Price Item Total Unit Price Item Total Unit Price Item Total Unit Price Item Total Unit Price Item Total Unit Price Item Total
1 Construction Staking LS 1 $18,400.00 $18,400.00 $9,000.00 $9,000.00 $16,200.00 $16,200.00 $25,000.00 $25,000.00 $29,924.33 $29,924.33 $14,204.00 $14,204.00
2 Construction Area Signs LS 1 $500.00 $500.00 $1,500.00 $1,500.00 $6,104.00 $6,104.00 $1,750.00 $1,750.00 $4,692.00 $4,692.00 $5,000.00 $5,000.00
3 Traffic Control System LS 1 $24,750.00 $24,750.00 $15,200.00 $15,200.00 $11,695.00 $11,695.00 $48,000.00 $48,000.00 $17,121.73 $17,121.73 $219,000.00 $219,000.00
4 Prepare Storm Water Pollution Prevention Plan LS 1 $450.00 $450.00 $500.00 $500.00 $9,990.00 $9,990.00 $3,500.00 $3,500.00 $10,799.97 $10,799.97 $4,200.00 $4,200.00
5 Temporary Water Pollution Control Measures LS 1 $15,350.00 $15,350.00 $36,322.00 $36,322.00 $17,911.00 $17,911.00 $36,000.00 $36,000.00 $11,007.73 $11,007.73 $45,000.00 $45,000.00
6 Temporary Drainage Inlet Protection LS 1 $1,560.00 $1,560.00 $925.00 $925.00 $1,991.00 $1,991.00 $1,991.83 $1,991.83 $750.00 $750.00 $2,500.00 $2,500.00
7 Temporary Concrete Washout LS 1 $9,500.00 $9,500.00 $1,800.00 $1,800.00 $2,497.00 $2,497.00 $1,000.00 $1,000.00 $5,000.00 $5,000.00 $1,000.00 $1,000.00
8 Wetland and Waters Debris Removal CY 0 N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A
9 Remove and Relocate Miscellaneous Features LS 1 $18,750.00 $18,750.00 $5,800.00 $5,800.00 $1,538.00 $1,538.00 $31,000.00 $31,000.00 $7,500.00 $7,500.00 $45,000.00 $45,000.00
10 Water Tanks EA 0 N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A
11 Temporary High-Visibility Fence (ESA and Tree Fence)LF 33 $37.00 $1,221.00 $30.00 $990.00 $11.00 $363.00 $17.00 $561.00 $21.38 $705.54 $15.00 $495.00
12 Clearing and Grubbing ACRE 1 $34,000.00 $34,000.00 $27,810.00 $27,810.00 $24,686.00 $24,686.00 $20,000.00 $20,000.00 $40,574.52 $40,574.52 $32,000.00 $32,000.00
13 Roadway Excavation CY 940 $99.00 $93,060.00 $140.00 $131,600.00 $84.00 $78,960.00 $130.00 $122,200.00 $81.22 $76,346.80 $125.00 $117,500.00
14 Structure Excavation (Bridge)CY 51 $325.00 $16,575.00 $1,200.00 $61,200.00 $340.00 $17,340.00 $588.00 $29,988.00 $876.62 $44,707.62 $350.00 $17,850.00
15 Structure Excavation (Retaining Wall)CY 0 N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A
16 Structure Backfill (Bridge)CY 29 $580.00 $16,820.00 $1,725.00 $50,025.00 $1,058.00 $30,682.00 $875.00 $25,375.00 $959.54 $27,826.66 $950.00 $27,550.00
17 Embankment CY 310 $14.00 $4,340.00 $26.18 $8,115.80 $82.00 $25,420.00 $60.00 $18,600.00 $266.46 $82,602.60 $180.00 $55,800.00
18 Subgrade Enhancement Geotextile, Class A1 SQYD 234 $16.00 $3,744.00 $12.00 $2,808.00 $11.00 $2,574.00 $12.00 $2,808.00 $26.11 $6,109.74 $9.00 $2,106.00
19 Planting Soil Amendment LS 0 N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A
20 Plant Group C (trees)EA 0 N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A
21 Plant Group A (1 GAL, perennials)SQFT 0 N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A
22 Plant Group B (3 GAL, shrubs)EA 0 N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A
23 Plant Group C (Hydroseed)SQFT 7596 $0.50 $3,798.00 $0.69 $5,241.24 $1.00 $7,596.00 $0.50 $3,798.00 $0.98 $7,444.08 $0.70 $5,317.20
24 Landscape Maintenance (1.5 years)LS 0 N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A
25 Shade Structure EA 1 $62,500.00 $62,500.00 $44,000.00 $44,000.00 $40,269.00 $40,269.00 $57,000.00 $57,000.00 $50,727.24 $50,727.24 $35,000.00 $35,000.00
26 Picnic Table EA 1 $5,050.00 $5,050.00 $3,300.00 $3,300.00 $3,510.00 $3,510.00 $4,500.00 $4,500.00 $7,049.33 $7,049.33 $6,500.00 $6,500.00
27 Bench EA 1 $6,175.00 $6,175.00 $4,500.00 $4,500.00 $5,052.00 $5,052.00 $5,500.00 $5,500.00 $2,055.80 $2,055.80 $4,500.00 $4,500.00
28 Bicycle Rack EA 3 $3,060.00 $9,180.00 $1,200.00 $3,600.00 $1,495.00 $4,485.00 $1,750.00 $5,250.00 $955.99 $2,867.97 $4,800.00 $14,400.00
29 Stone Boulder Seating (2'x2'x2')EA 0 N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A
30 Bicycle Repair Station EA 1 $6,780.00 $6,780.00 $2,000.00 $2,000.00 $4,171.00 $4,171.00 $5,500.00 $5,500.00 $8,090.50 $8,090.50 $4,100.00 $4,100.00
31 Wood Mulch CY 0 N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A
32 Class 2 Aggregate Base (CY)CY 1029 $127.00 $130,683.00 $165.00 $169,785.00 $146.00 $150,234.00 $135.00 $138,915.00 $126.96 $130,641.84 $135.00 $138,915.00
33 Hot Mix Asphalt (Type A)TON 505 $204.00 $103,020.00 $185.00 $93,425.00 $221.00 $111,605.00 $260.00 $131,300.00 $211.70 $106,908.50 $225.00 $113,625.00
34 Retaining Wall Repair (Masonry Wall)EA 0 N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A
35 Mechanically Stabilized Embankment (MSE Wall)SQFT 0 N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A
36 Retaining Wall (Modular Wall)SQFT 0 N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A
37 Structural Concrete, Bridge Footing, Wingwalls, and Deck CY 72 $3,500.00 $252,000.00 $2,750.00 $198,000.00 $2,112.00 $152,064.00 $3,000.00 $216,000.00 $2,660.23 $191,536.56 $3,200.00 $230,400.00
38 Structural Concrete, Retaining Wall (Stem & Footing)CY 0 N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A
39 Structural Concrete, Headwall CY 0 N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A
40 Structural Concrete, Stairs CY 0 N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A
41 Furnish and Erect Prefabricated Steel Pedestrian Bridge (30' Span)LS 1 $143,650.00 $143,650.00 $141,000.00 $141,000.00 $109,998.00 $109,998.00 $175,000.00 $175,000.00 $94,860.00 $94,860.00 $200,000.00 $200,000.00
42 Furnish and Erect Prefabricated Steel Pedestrian Bridge (45' Span)LS 1 $172,600.00 $172,600.00 $188,000.00 $188,000.00 $149,225.00 $149,225.00 $210,000.00 $210,000.00 $123,585.37 $123,585.37 $175,000.00 $175,000.00
43 24" Reinforced Concrete Pipe LF 0 N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A
44 24" Corrugated Steel Pipe LF 0 N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A
$2,692,338.10$2,293,269.10 $2,473,049.70$2,263,812.40$2,083,574.54$1,777,364.10TOTAL BID:
Page 456 of 791
45 36" Corrugated Steel Pipe LF 0 N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A
46 48" Corrugated Steel Pipe LF 0 N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A
47 3" Perforated Plastic Pipe Underdrain LF 98 $76.00 $7,448.00 $3.94 $386.12 $18.00 $1,764.00 $35.00 $3,430.00 $46.87 $4,593.26 $55.00 $5,390.00
48 3" Plastic Pipe Underdrain LF 45 $85.00 $3,825.00 $3.86 $173.70 $40.00 $1,800.00 $150.00 $6,750.00 $69.14 $3,111.30 $55.00 $2,475.00
49 Permeable Material (Underdrain)CY 4 $164.00 $656.00 $150.00 $600.00 $324.00 $1,296.00 $130.00 $520.00 $332.32 $1,329.28 $125.00 $500.00
50 Precast Concrete Drop Inlet EA 0 N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A
51 Precast Concrete Storm Drain Manhole EA 0 N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A
52 Adjust Inlet EA 0 N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A
53 Rock Slope Protection (All Classes, Method B)CY 0 N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A
54 Minor Concrete (Curb) LF 0 N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A
55 Detectable Warning Surface SQFT 60 $33.00 $1,980.00 $25.00 $1,500.00 $57.00 $3,420.00 $75.00 $4,500.00 $70.40 $4,224.00 $55.00 $3,300.00
56 Minor Concrete (Concrete Paving)CY 7 $1,862.00 $13,034.00 $1,800.00 $12,600.00 $3,386.00 $23,702.00 $2,750.00 $19,250.00 $2,254.34 $15,780.38 $3,000.00 $21,000.00
57 Minor Concrete (Curb Ramp)CY 3 $5,600.00 $16,800.00 $2,800.00 $8,400.00 $6,840.00 $20,520.00 $5,500.00 $16,500.00 $2,552.00 $7,656.00 $3,500.00 $10,500.00
58 Chain Link Roller Gate EA 1 $6,000.00 $6,000.00 $6,000.00 $6,000.00 $6,480.00 $6,480.00 $6,000.00 $6,000.00 $7,504.41 $7,504.41 $1,500.00 $1,500.00
59 Chain Link Fence (Type CL-4)LF 336 $70.00 $23,520.00 $70.00 $23,520.00 $95.00 $31,920.00 $70.00 $23,520.00 $50.04 $16,813.44 $125.00 $42,000.00
60 Remove Roadside Sign EA 4 $300.00 $1,200.00 $150.00 $600.00 $289.00 $1,156.00 $125.00 $500.00 $250.00 $1,000.00 $75.00 $300.00
61 Roadside Sign - One Post EA 11 $790.00 $8,690.00 $250.00 $2,750.00 $959.00 $10,549.00 $510.00 $5,610.00 $500.00 $5,500.00 $125.00 $1,375.00
62 Roadside Sign - One Post (Interpretive Sign)EA 2 $1,200.00 $2,400.00 $500.00 $1,000.00 $1,526.00 $3,052.00 $975.00 $1,950.00 $750.00 $1,500.00 $75.00 $150.00
63 LED Border Enhanced Trail Sign EA 0 N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A
64 Tubular Handrailing LF 0 N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A
65 Pedestrian Handrail LF 0 N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A
66 Thermoplastic Crosswalk and Pavement Marking SQFT 184 $13.00 $2,392.00 $13.00 $2,392.00 $24.00 $4,416.00 $13.00 $2,392.00 $29.34 $5,398.56 $13.00 $2,392.00
67 Paint Traffic Stripe - (2-Coat)LF 769 $4.00 $3,076.00 $4.00 $3,076.00 $5.00 $3,845.00 $4.00 $3,076.00 $6.67 $5,129.23 $4.00 $3,076.00
68 Paint Pavement Marking - Trail (2-Coat)SQFT 21 $20.00 $420.00 $20.00 $420.00 $22.00 $462.00 $20.00 $420.00 $60.00 $1,260.00 $20.00 $420.00
69 Remove Thermoplastic Traffic Stripe LF 10 $29.00 $290.00 $29.00 $290.00 $31.00 $310.00 $29.00 $290.00 $22.67 $226.70 $29.00 $290.00
70 Remove Thermoplastic Pavement Marking SQFT 0 N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A
71 Lighting Power Circuits Below Grade (Incl. 2" Conduit)LF 100 $51.00 $5,100.00 $105.00 $10,500.00 $98.00 $9,800.00 $105.00 $10,500.00 $140.00 $14,000.00 $155.00 $15,500.00
72 Street Light and Concrete Base EA 0 N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A
73 Electrical Pullbox EA 4 $1,260.00 $5,040.00 $1,500.00 $6,000.00 $1,620.00 $6,480.00 $1,500.00 $6,000.00 $2,000.00 $8,000.00 $1,500.00 $6,000.00
74 Service Pedestal LS 1 $13,178.00 $13,178.00 $10,340.00 $10,340.00 $11,167.00 $11,167.00 $10,340.00 $10,340.00 $13,786.66 $13,786.66 $15,000.00 $15,000.00
75 Mobilization (Mobilization, Demobilization and final Cleanup)LS 1 $132,500.00 $132,500.00 $68,800.00 $68,800.00 $74,659.00 $74,659.00 $270,000.00 $270,000.00 $76,230.00 $76,230.00 $180,000.00 $180,000.00
Sub:Work:Sub:Work:Sub:Work:Sub:Work:Sub:Work:Sub:Work:
ARROW FENCING FENCING TYRELL RESOURCES CLEARING & GRUBBING
DEVINCENZI
CONCRETE CONST.
STRUCTURAL & MINOR
CONCRETE ITEMS. DETECTABLE
WARNING SURFACE
DARREN TAYLOR
CONTRUCTIO0N STRIPING NCRM, INC
SWPPP DEVELOPMENT
AND MANAGEMENT
DARREN TAYLOR
CONSTRUCITON
REMOVE + INSTALL
STRIPING
DARREN TAYLOR
CONSTRUCTION STRIPING
NITTA EROSION
CONTROL HYDROSEED
DARREN TAYLOR
CONSTRUCTION
THERMO PAINT STRIP,
THERMO +PAINT REMOVAL
CAMBLIN STEEL
SERVICE INC REBAR
ZUMWALT &
ASSOCIATES EROSION
CONTROL
BMP AND EROSION
CONTROL
MIKE BROWN
ELECTRIC LIGHTING + ELECTRICAL
DT FABRICATION RAILING
MIKE BROWN
ELECTRIC ELECTRICAL
CINQUINI
+PASSARINO. INC STACKING
TYRELL RESOURCES
INC CLEARING TOBY'S TRUCKING, INC TRUCKING
DEVINCENZI
CONCRETE
CONSTRUCTION
STRUCTURAL CONCRETE ,
MINOR CONCRETE
CAMBLIN STEEL REINFORCING STEEL ARROW FENCING FENCING, GATES, HANDRAILS
DANIEL STEEL +
MACHINE PROVIDE AND INSTALL BRIDGES
MIKE BROWN
ELECTRIC ELECTRICAL
PAVEMENT
ENGINEERING, INC
QUALITY CONTROL
INSPECTIONS AND
MATERIALS TESTING DT FABRICATION
SUPPY AND INSTALL
RAILING
T&S INC.SIGNAGE
CAMBLIN STEEL
SERVICE REBAR
MIKE BROWN
ELECTRIC
TRAIL SIGN, POWER CIRCUITS,
STREET LIGHT BASE, PULL
BOXES, PEDESTAL ZEPPETINI INC HANDRAIL
DT FABRICATION
WELDING
HANDRAIL
FABRICATION AND
INSTALLATION
ZUMWAL +
ASSOCIATES
TEMP EROSION AND
HYDROSEED
TYRELL TREE REMOVAL
DARREN TAYLOR
CONTRUCTIO0N STRIPING & MARKING ARROW FENCING GATE+FENCE
DEVINCENZI CONCRETE
CONSTRUCTION
CONCRETE
WORK(RETAINING
WALL, MINOR
CONCRETE)
DANIEL STEEL +
MACHIN, INC
SUPPY + INSTALL PED
BRIDGE
COASTAL
MOUNTAIN
ELECTRIC ELECTRICAL DT FABRICATION
TUBULAR + PEDESTRAIN
HANDRAILS
SPECIALIZED
PACEMENT MARKING TRAFFIC STRIPING
$1,712,084.83 $1,284,479.65 $1,828,130.20TOTAL BID:$1,402,005.00 $1,202,958.00$1,365,794.86
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City Council Item 13c, d, and e, Great Redwood Trail Phase 4, 5-15-24
On February 15, 2023, I requested the City Council rehear the Great Redwood Trail expansion bid
because of my concerns that the design eliminated 46 indigenous trees with funding from the Urban
Greening Program. The preservaƟon of the groves will conƟnue sequestraƟng carbon that is already
occurring in this natural area with exisƟng habitat. A loss of wetlands is both unfortunate and avoidable.
In the 96-page GHD plan is a straight, asphalt road. The current design now under review is the same
plan except with some notes from the City of Ukiah. On Pages 13-29 the listed trees for removal now
have a notaƟon to the contractor. It reads:
“…preserve exisƟng trees on site, no tree will be removed or damaged without the approval of the City
Engineer or designee. PorƟons of the rail may require slight shiŌ and/or narrowing in locaƟons
determined necessary to protect exisƟng trees by the City Engineer.”
Unfortunately, these notes do not appear on every page where trees are slated for removal. See pages
45, 46, 47, and 51 on the erosion control plans that clearly show tree removal. One can easily conclude
that groves in those areas of Commerce Drive, Airport Park Blvd., Norgard Lane and Plant Road will be
eliminated, including trees in the drainage areas (wetlands, a spring and three unnamed creeks).
On Monday, May 13th I reached out to Mr. Eriksen to assist me in understanding the inconsistencies. He
assured me that the future of the Phase 4-trail will not be a linear one, and will meander so that the
majority of the exisƟng trees and groves will be saved. Mr. Eriksen indicated that the trees in the
drainage areas will be retained, and when I asked how that would occur when the City of Ukiah notes
are missing on pages. How would the contractor/subs engaged at an acƟve construcƟon site with earth
moving equipment know to preserve these groves when the plans show eliminaƟon? He assured me
that a city engineer will be onsite with the contractor. This will be extremely important to reduce any
confusion about what trees are to be preserved when the plan clearly shows their removal.
Will this new meandering trail with ameniƟes benefit walkers and bikers seeking nature and shade? The
future naƟve plants and new trees could thrive with consistent follow up care and the monitoring
required by the permiƫng agencies. A successful and thoughƞul expansion of the GRT with acƟve use
by the surrounding community could enhance the area and become a public benefit.
Thank you for the opportunity to comment on a future project.
Linda Sanders
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Agenda Item No: 13.d.
MEETING DATE/TIME: 5/15/2024
ITEM NO: 2024-113
AGENDA SUMMARY REPORT
SUBJECT: Approval of a Contract Amendment 3 and 4 for the Additional Design and Environmental Services
by GHD Engineers for Technical Services Related to the Great Redwood Trail, in the Amount of $63,635.39,
and Approve Corresponding Budget Amendment.
DEPARTMENT: Public Works PREPARED BY: Seth Strader, Administrative Analyst
PRESENTER: Tim Eriksen, Director of Public Works/CIty
Engineer
ATTACHMENTS:
1. Original Agreement
2. Amendment 1
3. Amendment 2
4. Proposed Amendment 3
5. 2024-4-26 Amendment 4_Rev1
6. 13c,d,e Correspondence Received - Linda Sanders
Summary: The City Council will consider approval of a contract and budget amendments with GHD Inc for
additional design and environmental reveiw support for the Great Redwood Trail Phase 4.
Background: At the September 15, 2021 meeting, Council awarded a professional services agreement with
GHD Inc for the design of Phase 4 of the Great Redwood Trail. This phase extends the existing terminus of
the trail on Commerce Drive south; see Attachment 1 for a copy of this agreement. Since entering into an
agreement with GHD Inc, there have been two additional amendments to the contract for additional design
and permitting related to the alignment of the trail; see Attachment 2 and 3. The construction of the trail
requires various engineering and environmental considerations. Developments, such as the inclusion of
irrigation water storage tanks requested by the City and additional work mandated by permitting agencies
(USACE, CDFW, and RWQCB), have extended the scope of the project beyond initial estimates.
Unanticipated changes in design, particularly in wetland impacted areas, have necessitated revisions to permit
packages and civil grading designs. Furthermore, investigations into potential wetlands and coordination with
PG&E for electrical services (for lights along the trail) have added to the project's complexity. These
unforeseen tasks require additional engineering and environmental services to ensure project success.
Discussion: The need for a contract and budget amendment for additional engineering and environmental
services is evident considering the unanticipated challenges faced by the project. The inclusion of irrigation
water storage tanks, coordination with permitting agencies, revisions to design due to conservative
interpretations of wetland criteria, and investigations into the spring alignment all require specialized expertise
and resources. Failure to address these additional services could lead to delays, cost overruns, and potential
compliance issues with regulatory agencies, ultimately jeopardizing the project's success. Please see
Attachment 4 and Attachment 5 for the proposal for these services.
Like the previous two amendments, the additional funds requested for Amendments 3 and 4 would be
reimbursed by the Urban Greening Grant. Amendment 3 would bring the contract total to $487,902.39.
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Recommended Action: Approve contract amendment 3 and 4 and budget amendment in the amount of
$63,635.39 for additional Design and Environmental Services.
BUDGET AMENDMENT REQUIRED: YES
CURRENT BUDGET AMOUNT: 51124210.80230.18253: $0
PROPOSED BUDGET AMOUNT: 51124210.80230.18253: $63,635.39
FINANCING SOURCE: Grant Funds
PREVIOUS CONTRACT/PURCHASE ORDER NO.: 2122118
COORDINATED WITH: Andrew Stricklin, Senior Engineer and Tim Eriksen, Director of Public Works/CIty
Engineer.
DIVERSITY-EQUITY INITIATIVES (DEI):
CLIMATE INITIATIVES (CI): 2b – Encourage active transportation as a viable alternative to automobiles. 2d
– Continue to expand the Great Redwood Trail – Ukiah.
GENERAL PLAN ELEMENTS (GP):GP-A3 - Mobility Element
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AGREEMENT FOR
PROFESSIONAL CONSULTING SERVICES
This Agreement, made and entered into this 13th day of October, 2021 (“Effective
Date”), by and between CITY OF UKIAH, CALIFORNIA, hereinafter referred to as "City" and
GHD Inc, a Corporation organized and in good standing under the laws of the state of
California, hereinafter referred to as "Consultant".
RECITALS
This Agreement is predicated on the following facts:
a.City requires consulting services related to preparing plans, specifications, and estimate
for the Great Redwood Trail Phase 4 (GRT 4) project.
b.Consultant represents that it has the qualifications, skills, experience and properly
licensed to provide these services, and is willing to provide them according to the terms
of this Agreement.
c.City and Consultant agree upon the Scope-of-Work and Work Schedule attached hereto
as Attachment "A", describing contract provisions for the project and setting forth the
completion dates for the various services to be provided pursuant to this Agreement.
TERMS OF AGREEMENT
1.0 DESCRIPTION OF PROJECT
1.1 The Project is described in detail in the attached Scope-of-Work (Attachment "A").
2.0 SCOPE OF SERVICES
2.1 As set forth in Attachment "A".
2.2. Additional Services. Additional services, if any, shall only proceed upon written
agreement between City and Consultant. The written Agreement shall be in the form of
an Amendment to this Agreement.
3.0 CONDUCT OF WORK
3.1 Time of Completion. Consultant shall commence performance of services as required
by the Scope-of-Work upon receipt of a Notice to Proceed from City and shall complete
such services within the time coordinated with the City. Consultant shall complete the
work to the City's reasonable satisfaction, even if contract disputes arise or Consultant
contends it is entitled to further compensation.
4.0 COMPENSATION FOR SERVICES
4.1 Basis for Compensation. For the performance of the professional services of this
Agreement, Consultant shall be compensated on a time and expense basis not to
exceed a guaranteed maximum dollar amount of $312,491.00. Labor charges shall be
based upon hourly billing rates for the various classifications of personnel employed by
Consultant to perform the Scope of Work as set for in the attached Attachment B, which
ATTACHMENT 1
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shall include all indirect costs and expenses of every kind or nature, except direct
expenses. The direct expenses and the fees to be charges for the same shall be set
forth in Attachment B. Consultant shall complete the Scope of Work for the not-to-
exceed guaranteed maximum, even if actual time and expenses exceed that amount.
4.2 Changes. Should changes in compensation be required because of changes to the
Scope-of-Work of this Agreement, the parties shall agree in writing to any changes in
compensation. "Changes to the Scope-of-Work" means different activities than those
described in Attachment "A" and not additional time to complete those activities than the
parties anticipated on the date they entered this Agreement.
4.3 Sub-contractor Payment. The use of sub-consultants or other services to perform a
portion of the work of this Agreement shall be approved by City prior to commencement
of work. The cost of sub-consultants shall be included within guaranteed not-to-exceed
amount set forth in Section 4.1.
4.4 Terms of Payment. Payment to Consultant for services rendered in accordance with this
contract shall be based upon submission of monthly invoices for the work satisfactorily
performed prior to the date of the invoice less any amount already paid to Consultant,
which amounts shall be due and payable thirty (30) days after receipt by City. The
invoices shall provide a description of each item of work performed, the time expended
to perform each task, the fees charged for that task, and the direct expenses incurred
and billed for. Invoices shall be accompanied by documentation sufficient to enable City
to determine progress made and to support the expenses claimed.
5.0 ASSURANCES OF CONSULTANT
5.1 Independent Contractor. Consultant is an independent contractor and is solely
responsible for its acts or omissions. Consultant (including its agents, servants, and
employees) is not the City's agent, employee, or representative for any purpose.
It is the express intention of the parties hereto that Consultant is an independent
contractor and not an employee, joint venturer, or partner of City for any purpose
whatsoever. City shall have no right to, and shall not control the manner or prescribe the
method of accomplishing those services contracted to and performed by Consultant
under this Agreement, and the general public and all governmental agencies regulating
such activity shall be so informed.
Those provisions of this Agreement that reserve ultimate authority in City have been
inserted solely to achieve compliance with federal and state laws, rules, regulations, and
interpretations thereof. No such provisions and no other provisions of this Agreement
shall be interpreted or construed as creating or establishing the relationship of employer
and employee between Consultant and City.
Consultant shall pay all estimated and actual federal and state income and self -
employment taxes that are due the state and federal government and shall furnish and
pay worker's compensation insurance, unemployment insurance and any other benefits
required by law for himself and his employees, if any. Consultant agrees to indemnify
and hold City and its officers, agents and employees harmless from and against any
claims or demands by federal, state or local government agencies for any such taxes or
benefits due but not paid by Consultant, including the legal costs associated with
defending against any audit, claim, demand or law suit.
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Consultant warrants and represents that it is a properly licensed professional or
professional organization with a substantial investment in its business and that it
maintains its own offices and staff which it will use in performing under this Agreement.
5.2 Conflict of Interest. Consultant understands that its professional responsibility is solely
to City. Consultant has no interest and will not acquire any direct or indirect interest that
would conflict with its performance of the Agreement. Consultant shall not in the
performance of this Agreement employ a person having such an interest. If the City
Manager determines that the Consultant has a disclosure obligation under the City’s
local conflict of interest code, the Consultant shall file the required disclosure form with
the City Clerk within 10 days of being notified of the City Manager’s determination.
6.0 INDEMNIFICATION
6.1 Insurance Liability. Without limiting Consultant's obligations arising under Paragraph 6.2
Consultant shall not begin work under this Agreement until it procures and maintains for
the full period of time allowed by law, surviving the termination of this Agreement
insurance against claims for injuries to persons or damages to property, which may arise
from or in connection with its performance under this Agreement.
A. Minimum Scope of Insurance
Coverage shall be at least as broad as:
1. Insurance Services Office ("ISO) Commercial General Liability Coverage
Form No. CG 20 10 10 01 and Commercial General Liability Coverage –
Completed Operations Form No. CG 20 37 10 01.
2. ISO Form No. CA 0001 (Ed. 1/87) covering Automobile Liability, Code 1
"any auto" or Code 8, 9 if no owned autos and endorsement CA 0025.
3. Worker's Compensation Insurance as required by the Labor Code of the
State of California and Employers Liability Insurance.
4. Errors and Omissions liability insurance appropriate to the consultant’s
profession. Architects’ and engineers’ coverage is to be endorsed to
include contractual liability.
B. Minimum Limits of Insurance
Consultant shall maintain limits no less than:
1. General Liability: $1,000,000 combined single limit per occurrence for
bodily injury, personal injury and property damage including operations,
products and completed operations. If Commercial General Liability
Insurance or other form with a general aggregate limit is used, the
general aggregate limit shall apply separately to the work performed
under this Agreement, or the aggregate limit shall be twice the prescribed
per occurrence limit.
2. Automobile Liability: $1,000,000 combined single limit per accident for
bodily injury and property damage.
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3. Worker's Compensation and Employers Liability: Worker's compensation
limits as required by the Labor Code of the State of California and
Employers Liability limits of $1,000,000 per accident.
4. Errors and Omissions liability: $1,000,000 per occurrence.
C. Deductibles and Self-Insured Retentions
Any deductibles or self-insured retentions must be declared to and approved by
the City. At the option of the City, either the insurer shall reduce or eliminate
such deductibles or self-insured retentions as respects to the City, its officers,
officials, employees and volunteers; or the Consultant shall procure a bond
guaranteeing payment of losses and related investigations, claim administration
and defense expenses.
D. Other Insurance Provisions
The policies are to contain, or be endorsed to contain, the following provisions:
1. General Liability and Automobile Liability Coverages
a. The City, it officers, officials, employees and volunteers are to be
covered as additional insureds as respects; liability arising out of
activities performed by or on behalf of the Consultant, products
and completed operations of the Consultant, premises owned,
occupied or used by the Consultant, or automobiles owned, hired
or borrowed by the Consultant for the full period of time allowed by
law, surviving the termination of this Agreement. The coverage
shall contain no special limitations on the scope-of-protection
afforded to the City, its officers, officials, employees or volunteers.
b. The Consultant's insurance coverage shall be primary insurance
as respects to the City, its officers, officials, employees and
volunteers. Any insurance or self-insurance maintained by the
City, its officers, officials, employees or volunteers shall be in
excess of the Consultant's insurance and shall not contribute with
it.
c. Any failure to comply with reporting provisions of the policies shall
not affect coverage provided to the City, its officers, officials,
employees or volunteers.
d. The Consultant's insurance shall apply separately to each insured
against whom claim is made or suit is brought, except with respect
to the limits of the insurer's liability.
2. Worker's Compensation and Employers Liability Coverage
The insurer shall agree to waive all rights of subrogation against the City,
its officers, officials, employees and volunteers for losses arising from
Consultant's performance of the work, pursuant to this Agreement.
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3. Professional Liability Coverage
If written on a claims-made basis, the retroactivity date shall be the
effective date of this Agreement. The policy period shall extend one year
from date of final approved invoice.
4. All Coverages
Each Insurance policy required by this clause shall be endorsed to state
that coverage shall not be suspended, voided, canceled by either party,
reduced in coverage or in limits except after thirty (30) days prior written
notice by certified mail, return receipt requested, has been given to the
City.
E. Acceptability of Insurers
Insurance is to be placed with admitted California insurers with an A.M. Best's
rating of no less than A- for financial strength, AA for long-term credit rating and
AMB-1 for short-term credit rating.
F. Verification of Coverage
Consultant shall furnish the City with Certificates of Insurance and with original
Endorsements effecting coverage required by this Agreement. The Certificates
and Endorsements for each insurance policy are to be signed by a person
authorized by that insurer to bind coverage on its behalf. The Certificates and
Endorsements are to be on forms provided or approved by the City. Where by
statute, the City's Workers' Compensation - related forms cannot be used,
equivalent forms approved by the Insurance Commissioner are to be substituted.
All Certificates and Endorsements are to be received and approved by the City
before Consultant begins the work of this Agreement. The City reserves the right
to require complete, certified copies of all required insurance policies, at any
time. If Consultant fails to provide the coverages required herein, the City shall
have the right, but not the obligation, to purchase any or all of them. In that
event, the cost of insurance becomes part of the compensation due the
contractor after notice to Consultant that City has paid the premium.
G. Subcontractors
Consultant shall include all subcontractors or sub-consultants as insured under
its policies or shall furnish separate certificates and endorsements for each sub-
contractor or sub-consultant. All coverage for sub-contractors or sub-consultants
shall be subject to all insurance requirements set forth in this Paragraph 6.1.
6.2 Indemnification. Notwithstanding the foregoing insurance requirements, and in addition
thereto, Consultant agrees, for the full period of time allowed by law, surviving the
termination of this Agreement, to indemnify the City for any claim, cost or liability that
arises out of, or pertains to, or relates to any negligent act or omission or the willful
misconduct of Consultant in the performance of services under this contract by
Consultant, but this indemnity does not apply to liability for damages for death or bodily
injury to persons, injury to property, or other loss, arising from the sole negligence, willful
misconduct or defects in design by the City, or arising from the active negligence of the
City.
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“Indemnify,” as used herein includes the expenses of defending against a claim and the
payment of any settlement or judgment arising out of the claim. Defense costs include
all costs associated with defending the claim, including, but not limited to, the fees of
attorneys, investigators, consultants, experts and expert witnesses, and litigation
expenses.
References in this paragraph to City or Consultant, include their officers, employees,
agents, and subcontractors.
7.0 CONTRACT PROVISIONS
7.1 Ownership of Work. All documents furnished to Consultant by City and all documents or
reports and supportive data prepared by Consultant under this Agreement are owned
and become the property of the City upon their creation and shall be given to City
immediately upon demand and at the completion of Consultant's services at no
additional cost to City. Deliverables are identified in the Scope-of-Work, Attachment "A".
All documents produced by Consultant shall be furnished to City in digital format and
hardcopy. Consultant shall produce the digital format, using software and media
approved by City.
7.2 Governing Law. Consultant shall comply with the laws and regulations of the United
States, the State of California, and all local governments having jurisdiction over this
Agreement. The interpretation and enforcement of this Agreement shall be governed by
California law and any action arising under or in connection with this Agreement must be
filed in a Court of competent jurisdiction in Mendocino County.
7.3 Entire Agreement. This Agreement plus its Attachment(s) and executed Amendments
set forth the entire understanding between the parties.
7.4 Severability. If any term of this Agreement is held invalid by a court of competent
jurisdiction, the remainder of this Agreement shall remain in effect.
7.5 Modification. No modification of this Agreement is valid unless made with the agreement
of both parties in writing.
7.6 Assignment. Consultant's services are considered unique and personal. Consultant
shall not assign, transfer, or sub-contract its interest or obligation under all or any portion
of this Agreement without City's prior written consent.
7.7 Waiver. No waiver of a breach of any covenant, term, or condition of this Agreement
shall be a waiver of any other or subsequent breach of the same or any other covenant,
term or condition or a waiver of the covenant, term or condition itself.
7.8 Termination. This Agreement may only be terminated by either party: 1) for breach of
the Agreement; 2) because funds are no longer available to pay Consultant for services
provided under this Agreement; or 3) City has abandoned and does not wish to complete
the project for which Consultant was retained. A party shall notify the other party of any
alleged breach of the Agreement and of the action required to cure the breach. If the
breaching party fails to cure the breach within the time specified in the notice, the
contract shall be terminated as of that time. If terminated for lack of funds or
abandonment of the project, the contract shall terminate on the date notice of
termination is given to Consultant. City shall pay the Consultant only for services
Page 491 of 791
COU No. 2122118
7
performed and expenses incurred as of the effective termination date. In such event, as
a condition to payment, Consultant shall provide to City all finished or unfinished
documents, data, studies, surveys, drawings, maps, models, photographs and reports
prepared by the Consultant under this Agreement. Consultant shall be entitled to
receive just and equitable compensation for any work satisfactorily completed
hereunder, subject to off-set for any direct or consequential damages City may incur as
a result of Consultant's breach of contract.
7.9 Execution of Agreement. This Agreement may be executed in duplicate originals, each
bearing the original signature of the parties. Alternatively, this Agreement may be
executed and delivered by facsimile or other electronic transmission, and in more than
one counterpart, each of which shall be deemed an original, and all of which together
shall constitute one and the same instrument. When executed using either alternative,
the executed agreement shall be deemed an original admissible as evidence in any
administrative or judicial proceeding to prove the terms and content of this Agreement.
8.0 NOTICES
Any notice given under this Agreement shall be in writing and deemed given when
personally delivered or deposited in the mail (certified or registered) addr essed to the
parties as follows:
CITY OF UKIAH GHD INC
DEPT. OF PUBLIC WORKS MATT KENNEDY
300 SEMINARY AVENUE PO Box 7967
UKIAH, CA 95482-5400 SANTA ROSA, CA 95407
9.0 SIGNATURES
IN WITNESS WHEREOF, the parties have executed this Agreement the Effective Date:
GHD INC
BY: __________________________ ____________________
MATT KENNEDY
PRINCIPAL-IN-CHARGE Date
__________________
IRS IDN Number
CITY OF UKIAH
BY: ____________________
SAGE SANGIACOMO
CITY MANAGER Date
ATTEST
____________________
KRISTINE LAWLER
CITY CLERK Date
October 13, 2021
98-0425935
MATTHEW G. KENNEDY
MATTHEW G. KENNEDY
Oct 14, 2021
Kristine Lawler (Oct 14, 2021 11:20 PDT)
Kristine Lawler Oct 14, 2021
Page 492 of 791
Figure 1: Aerial of Phases 1 and 3
GHD City of Ukiah Great Redwood Trail Phase 4 7
further development of the NWP Rail Trail project, a 25-
year agreement that is critical to the overall success of this
four-phase endeavor.
Most of the detailed requirements referenced in the
agreement are described in the NCRA Policy & Procedures
Manual, §0907 Trail Projects on the NWP Line Rights-
of-Way: Design, Construction, Safety, Operations, and
Maintenance Guidelines (Rail-with-Trail Guidelines).
These guidelines encompass requirements for licensing,
permitting, and planning for trail projects in the NCRA
R/W. Two of the key planning documents required by
these guidelines are a feasibility study and safety plan.
GHD incorporated the feasibility study and safety plan
documentation in the Phase 1 Trail Corridor Management
Plan, a document that addresses management issues
throughout the study area relating to use and design of the
facility. This study and documentation are also needed for
Phase 4.
The feasibility study was required to demonstrate a
project’s comprehensive viability, as well as to present an
alternatives analysis. The 2012 Mendocino County Rail with
Trail Corridor Plan meets these requirements and identifies
this Phase 4 project segment as Segment No. S8 and S9.
The safety plan lays out engineering standards,
trespassing and crime prevention strategies, signage,
access points, and methods/processed for coordination
with police and fire protection. GHD and Alta have
completed these documents for previous projects,
including, as previously mentioned, the Phase 1, 2 and
3 portions of the Great Redwood Trail (NWP Rail Trail
project).
→2. Project Approach
and Schedule
The Great Redwood Trail
Background (formerly Northwestern
Pacific Rail Trail)
In 1999, the City of Ukiah began to plan a new Class I trail
adjacent to the Northwestern Pacific (NWP) railroad tracks
in the North Coast Railroad Authority (NCRA) right-of-
way (R/W) corridor. The trail concept first appeared in
the City’s 1999 Bicycle Master Plan, completed by GHD's
teaming partner Alta Planning + Design (Alta).
The planning for the overall NWP Rail Trail Project was
further advanced in the 2002 Rail Trail Feasibility Study,
completed by Alta. The project was ranked as the highest
priority in the Bicycle Master Plan in the 2006 Mendocino
County Regional Bikeway Plan.
The NWP Rail Trail project has experienced broad
community support and the support of NCRA. Within the
City of Ukiah, the NWP Rail Trail project was divided into
three segments, to be implemented in three phases:
−Phase 1: Clara Street in the north to Gobbi Street in the
south
−Phase 2: Gobbi Street in the north to Commerce Drive
in the south
−Phase 3: Brush Street in the north to Clara Street in the
south
In 2012, the City selected the GHD/Alta team to deliver
Phase 1 of the project, which was the first rail-with-
trail project to be designed and constructed within the
NCRA R/W in Mendocino County. The project involved
surveying and mapping, preparation of the Trail Corridor
Management Plan, Safety Plan, and Trail Policy. Services
provided by the GHD/Alta included a public workshop
and engineering design. Construction of Phase 1 was
completed in 2015, with GHD providing construction
management and inspection services. In 2018, the
GHD/Alta team was successively selected to prepare
construction documents for both Phases 2 and 3 of the
trail. Construction commenced in the winter of 2019.
GHD assisted the City in obtaining approvals from the
California Public Utilities Commission (CPUC), California
Department of Fish and Wildlife (CDFW), Caltrans and
NCRA. In addition, GHD assisted with the development of
a License Agreement between the City and NCRA for the
ATTACHMENT A
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Figure 2: Aerial of ADA ramp
GHD City of Ukiah Great Redwood Trail Phase 4 8
The Great Redwood Trail Assessment outlines plans for the
corridor to be railbanked between Cloverdale and Samoa.
With the passing of State Bill 69 (2021), NCRA has begun
the preliminary steps to repurpose the valuable rail line
as a recreation and active transportation corridor that will
generate economic benefits for dozens of communities.
Railbanking allows railroad owners to preserve established
rail lines by transferring them, through sale, donation, or
lease, to a qualified public or private entity to manage the
ROW as an interim trail. This entity becomes legally and
financially responsible for managing the rail corridor ROW.
The corridor can be used as a trail until the need for rail
service resumes, at which point the ROW can be converted
to, or shared with, the active rail.
Phase 4 Project Understanding
In May 2021 the City received an Urban Greening
Grant from the state administered by California Natural
Resources Agency to complete the Phase 4 segment
of the Great Redwood Trail. The Urban Greening Grant
supports projects that reduce Green House Gases (GHG),
by enhancing, expanding and creating neighborhood
parks, provide greening of public lands, mitigating urban
heat islands, or developing non-motorized urban trails
that provide safe routes to travel between residences,
workplaces, commercial centers and schools.
In the summer of 2021, the City is expected to complete
and file environmental documentation through a CEQA
Notice of Exemption under Section 15304 (Class 4,
construction of a bicycle/multi-use trail within an existing
right-of-way).
The Phase 4 trail is approximately 1.9 miles long, which
include three new roadway crossings (Airport Road,
Norgard Lane and Plant Road), as well as two existing rail
bridge enhancements to support the new trail. At this
time it is not clear who will be removing the existing rail
and wood ties, but once the existing rail and rail ties are
removed, the trail will be placed on the existing ballast
after minor repairs, localized widening and grading have
been completed. The trail alignment will match the existing
centerline of the existing rail. These opportunities and
constraints are described below, under “Approach."
The City has established a schedule for the project, with
the goal of completing design in March 2022 in order
to comply with the Performance Period as indicated in
the Urban Greening Grant Agreement. This schedule
is an important goal for the City, as it will ensure that
construction moves forward during spring and summer of
2022. Achieving this schedule is contingent on overcoming
key project issues, which are also described below, under
“Approach."
Developed over the past 15 years, the GHD/Alta team has
a very deep understanding of this project. As a result, we
are able to leverage our experience from Phases 1, 2 and 3,
as well as other similar rail-with-trail projects (described in
Sections 3 and 6 of this proposal) to successfully meet the
ambitious schedule and deliver all project components to
the satisfaction of the City.
Over the past five years, the GHD/Alta team has also
worked directly with NCRA and NWPR/W staff on the
development of numerous rail-with-trail projects in
Northern California. Our trail designs have become the
centerpiece of communities. As trails gain popularity, we
recognize the potential for under-utilized land to increase
in value, creating the potential for trail-front businesses.
In addition to our combined experience, Alta is also
recognized as a nationwide leader in the development
of trail projects within railroad rights-of-way. Alta
has published reports in collaboration with the U.S.
Department of Transportation that examine safety, design,
and liability issues associated with the development of
shared use paths and other trails within or adjacent to
active railroad and transit rights-of-way.
Page 494 of 791
Phase 4 Approach
In preparing for our proposal, we met with City staff
multiple times to discuss specific details and potential
challenges regarding Phase 4 of the project. We walked the
site, photo-documented, and conducted a drone fly over
to obtain video and aerial photos of the Phase 4 alignment.
See figure 3.
We obtained and reviewed all background documentation,
including NCRA R/W mapping and applicable policies,
goals, and objectives outlined in the 2015 Ukiah Bicycle
and Pedestrian Master Plan (prepared by Alta).
Through our historic understanding of the project and our
recent investigative efforts, we have identified some key
challenges within Phase 4. The following section identifies
these key challenges and GHD’s proposed approach to
each.
Schedule Constraints
To meet the schedule established for this project, it is
critical that the approach be efficiently executed with each
task. As noted in Section 3, GHD’s project management
and design team has worked with the City on numerous
projects, one of which is under construction. We have an
established relationship with City staff, as well as with the
City’s Project Manager on this project (Andrew Stricklin),
enabling us to focus on the project immediately and
quickly move from the feasibility study into the detailed
design phase, as outlined in the RFP (No. 21-02).
The GHD/Alta team is ready to start immediately in order
to meet this ambitious schedule. The critical path is to
complete the topographic survey and the right-of-way and
geotechnical analyses.
GHD previously completed a portion of the base mapping
at Commerce Drive, where the Phase 3 trail begins. This
will allow us to build upon the existing base map and
interconnect the base maps from previous projects. We
propose to conduct a focused topographic survey along
the existing rail extending out to the R/W to capture the
existing ballast, drainage patterns, trees, road crossing,
and railroad equipment. In order to quickly complete the
survey, we will use a combination of aerial drone equipment
with limited manual survey at specifically and strategically
chosen locations, such as at the existing bridges,
culvert crossings, and road crossings. The survey will be
completed by GHD’s in-house resources. This survey
approach will minimize costs and allow us to quickly focus
on the Preliminary (30%) Design.
Preliminary (30%) Design
Key goals of the Preliminary Design are to verify that the
existing rail and rail ballast prism have adequate width
and identify where the ballast may need to be widened
to accommodate the Class I multi-use trail. The goal is to
minimize the amount of ballast widening and impacts to the
existing storm drainage swales, potential sensitive habitat
and culvert crossings.
In addition, the new trees, native grasses, and native
shrubs that are selected and planted by the North Coast
Opportunities, will be incorporated by the GHD team in
the preliminary design considering the plants functions,
i.e., provide shade for the Family gathering area, existing
storm water features, wetland enhancement, or simply
decoration. GHD in conjunction with Alta will develop a
preliminary plan for the outdoor family gathering space and
its amenities, along with other site furnishings along the trail
corridor.
The preliminary engineering or 30% design drawings will be
utilized to begin conversations with CPUC and the systems
needed for the road crossings. The site or street lighting
for the Phase 4 trail will not contain trail lighting, but rather
lighting only at the roadway crossing for public safety. The
intent of the “No” trail lighting is to promote dark sky’s and
limit light pollution in the surrounding area.
Right-of-Way Impacts
Based on the current concept trail alignment, no R/W or
easement acquisitions are needed. The concept drawings
included in the City’s RFP (21-02) show the trail alignment
extending from Commerce Drive south to approximately
340 feet south of Taylor Drive on the existing rail ballast.
From our field review the only railroad equipment is at
Commerce Drive, being a control cabinet, and at Norgard
Lane being warning flashers. GHD measurements indicate
there is adequate space between all these features to
install the new trail and not affect the existing railroad
equipment, utilities, or existing R/W.
Figure 3: Aerial image of existing rail corridor
GHD City of Ukiah Great Redwood Trail Phase 4 9
Page 495 of 791
Proposed Alignment
The proposed alignment or concept for this phase of Trail
is to follow the existing centerline of the existing rail as
feasible. The trail maybe offset from the existing centerline
to avoid widening any areas beyond the existing ballast
slope. The goal is to avoid importing fill material, reduce
or eliminate temporary and/or permanent impacts to
wetlands along the corridor. See figure 4.
Placing the trail on the existing ballast will minimize
impacts to the environment and and prevent disturbance
of drainage patterns. The trail will be sloped to allow
stormwater runoff to drain toward the existing stormwater
features and infrastructure that currently runs parallel
along the corridor. The City of Ukiah adheres to the City
of Santa Rosa Storm Water Low Impact Development
Technical Design Manual for storm water quality and
quantity improvements related to new projects. This
project is exempt from providing storm water low impact
improvements. We will include storm water features where
feasible.
There are three existing short bridge crossings that
need to be modified to support the construction of
the trail. Provided the foundations and major structural
components are adequate to support the loads from the
new trail, GHD will explore possible modification to the
existing bridges in an attempt to keep the major structural
components as they are indicative of traditional rail
construction. GHD’s preliminary review and modifications
include keeping the existing foundations and beams, while
removing the existing cross beams and installing a new
concrete deck with curbing and guardrails on both sides.
See figure 5.
We will use the new data collected during the topographic
survey and continue the approach of avoiding impacts
as much as practical. This will reduce the need for costly
drainage improvements and reduce the potential for having
to revisit the City’s CEQA analysis. Where the drainage
options in the project area are limited, we will seek to
balance the runoff created by the construction of the trail
with vegetated buffers to improve the infiltration adjacent
to the trail to avoid any increase in the amount of runoff.
The estimated area of disturbance of the project is
anticipated to be greater than two acres, resulting in the
need to develop a Stormwater Pollution Prevention Plan
(SWPPP) and the rest of the NPDES stormwater regulatory
requirements.
Permitting
GHD will assist the city and the contractor, in obtaining
and securing a right-of-way encroachment permit for the
removal of the existing rail and construction of the trail
crossing the public streets. An encroachment permit will
be needed from Caltrans (where the trail crosses under
the Redwood Hwy 101) and county roads at Norgard Lane
and Plant Road. The city will process the encroachment for
Airport Road internally. GHD will also coordinate with NCRA
and their engineering representative in obtaining approval
for this project and obtaining an encroachment.
Existing Bridges
GHD is assuming that the existing foundations and wooden
beams will be reusable. This will be verified during the
Preliminary (30%) Design. For preliminary design purposes,
GHD will remove the existing rails and wood-cross ties and
install and new concrete deck with handrails to support
the new trail. If the wooden beams are inadequate, GHD
will work with the city on a more efficient design to replace
them.
Recycled Water
GHD will investigate the location of the existing reclaimed
water system during the Preliminary (30%) Design. GHD will
recommend tie-in locations to provide irrigation for the
Phase 4 trail planting areas.
Figure 4: Rendering of Phase 4 path along wetlands
Figure 5: Rendering of Phase 4 bridge
GHD City of Ukiah Great Redwood Trail Phase 4 10
Page 496 of 791
GHD's Code of Conduct and
Core Values
GHD’s Code of Conduct establishes our behavior
expectations and conduct requirements. We promote
ethical business and personal behavior consistent with
our core values of Safety, Teamwork, Respect and
Integrity. This coincides with City of Ukiah’s core values
of Professionalism, Service, Teamwork, Innovation and
Safety. We believe that the success of our projects with
the City directly correlates. See figure 6.
Phase 4 Scope of Work
The proposed scope of work to complete the planning
and design of Phase 4 of the Great Redwood Trail project
is described in the following tasks. We welcome the City’s
review of the proposed scope and are open to discussing
any changes which may better suit the project needs.
Task 1. Project Management
GHD will be responsible for managing the coordinated
effort of GHD, Alta Planning + Design, and Crawford staff.
This task includes the efforts required for GHD’s Project
Manager, with administrative assistance, to manage the
project contract, coordinate team personnel and sub-
consultants, maintain the project schedule, coordinate,
and perform quality assurance and quality control reviews,
prepare invoicing, and attend field and deliverable review
meetings.
GHD will organize and facilitate a kick-off meeting with the
City, Alta, and other key members of the project team. The
purpose of the kickoff meeting will be to:
−Discuss the project goals
−Discuss and refine the project’s scope of work and
schedule as needed
−Confirm roles and responsibilities
−Confirm the expectations of the City
−Confirm the schedule for project status meetings
−Confirm and request available background data.
Task 2. Review and Evaluate Existing
Documents and Data
The GHD team will review and summarize existing data
from the site visits, previous studies and plans, survey and
record information, and relevant City planning documents.
GHD will specifically review:
−Urban Greening Grant Application and agreement
−2012 Mendocino County Rail with Trail Corridor Plan
(prepared by GHD and Alta)
−NCRA Rail-with-Trail Guidelines
−License Agreement between the City and NCRA
−1999 and 2015 Ukiah Bicycle and Pedestrian Master
Plans (prepared by Alta)
−2002 Ukiah NWP Rail Trail Feasibility Study (prepared
by Alta)
GHD will also review other relevant zoning ordinances and
General Plan policies, addressing data gaps with further
field review and data collection from the City, NCRA, and
local agencies, if necessary.
Specific items to be resolved for project context include:
−Adjacent land uses (both existing and future)
−Access points (vehicular and bike/pedestrian)
−Street crossing conditions/configurations
−Potential environmental impacts
Deliverables:
−No specific deliverables for this task; the results of this
task will be reflected in other deliverables, below.
Figure 6: GHD's Core Values
GHD City of Ukiah Great Redwood Trail Phase 4 11
Page 497 of 791
Assumptions:
−The City will provide access to relevant documents, GIS
data, and other documents, as needed, to complete this
task.
Task 3. Topographic Survey and Right-
of-Way Determination
Right-of-Way and Easement Research and Review
The GHD team will complete research and review of City
mapping and adjacent parcel boundaries, as well as of
the NCRA R/W, to document the locations of the existing
railroad R/W and City of Ukiah R/W, Mendocino County
R/W and Caltrans R/W with the goal of designing the trail
corridor improvements to be within either the railroad
R/W or the City/County R/W. GHD is in receipt of the
NCRA R/W mapping for the Phase 4 corridor, and has
previously completed partial mapping of the R/W between
Commerce Drive for the Transportation Improvements for
Redwood Business Park project.
Project Control Survey
The GHD team will establish project survey control and
prepare R/W mapping for the project. Our surveyors,
Richard Maddock and Brian Howard, will set horizontal and
vertical control points for project mapping in accordance
with City of Ukiah horizontal and vertical control
requirements, which also entails locating monuments on
streets adjacent to the railroad R/W, if practical. A “Survey
Control Data Sheet”—which will be semi-permanent in
nature to serve as project control during construction, or
subsequent survey activities—will exhibit these survey
control points. Our surveyors will make field measurements
using GPS and conventional survey methods on the same
horizontal basis as the Transportation Improvements
for Redwood Business Park project, which will allow the
work to seamlessly be brought into the City’s GIS system,
which is based upon the California State Plane Coordinate
System.
The horizontal datum will be based on the North American
Datum 83 (NAD 83). The vertical datum will be based on the
North American Vertical Datum of 1988 (NAVD 88), which
is consistent with the most recent FEMA flood mapping in
Ukiah. GHD will ensure that all surveying and mapping is in
compliance with City of Ukiah standards, or with Caltrans
standards when not otherwise specified by the City. All of
the control can be located by GPS methods at one time.
Mobile LiDAR Topographic Mapping
The GHD team proposes mobile LiDAR topographic
mapping that would cover the project site and immediate
surrounding area.
GHD will set control using Global Positioning System
(GPS) methods. GHD will map the project limits using
a drone flyover with mounted mobile LiDAR system. A
scalable point cloud of the project will be provided and
georeferenced to the project datum. The LiDAR mapping
will be suitable for compiling a topographic map with the
following specifications:
−Finish mapping scale 1 inch = 20 feet
−Contours at 1-foot intervals
GHD will acquire data on all areas obstructed by tree cover
or heavy vegetation via ground-based surveys. In addition
to topography, the resultant map will show planimetric
features such as roads, railroad tracks, crossing signals,
buildings, fences, power poles, trees, brush, and other
features according to standard practice. Accuracy will
equal or exceed National Map Accuracy Standards for
topographic maps compiled by mobile LiDAR methods.
Supplemental Topographic Field Surveys
The mobile LiDAR mapping will be supplemented with
ground-based topographic surveys in obstructed areas
and at conforms, utility features, and drainage. GHD will
provide field verifications of topographic features, such as
trees, fences, etc. This survey will, at a minimum, include:
−Cross sections of the trail corridor and crossing streets
at 25’ intervals (surface data will be sufficient to create a
Triangular Irregular Network [TIN] for Civil 3D design)
−Surface evidence of the storm drain system (ditches,
culverts, catch basins, drop inlets with flow line
elevations)
−Surface evidence of utilities
−Power poles, rail equipment, guy wires, and overhead
lines
−Fencing and gates
−Streetlights, signs, striping, pavement legends, and
markings
−Mailboxes, driveway, and ramps
−Tree trunk locations and diameter
GHD City of Ukiah Great Redwood Trail Phase 4 12
Page 498 of 791
CAD file set-up and TIN
The GHD team will prepare computer files to include field
control points, topographic surveys, utility data, property
surveys, and preparation of the TIN used for three-
dimensional calculations (i.e., earthwork, cross-sections,
and profiles).
Vegetation/Tree Survey
Kristine Gaspar, GHD’s environmental scientist, will oversee
the identification of trees along critical segments of the
NCRA R/W, compiling a description of the trees and
identifying any potential constraints to the trail location
created by trees. She will use a handheld GPS location
device to map these vegetative resources as they are
evaluated. The tree locations will be included in the base
map.
Deliverables:
−Survey Control Base Map and Topographic Map in 2016
AutoCAD Civil 3D file format point files and the surface
model (DTM)
Assumptions:
−No Record of Survey is required.
−All work will be within existing NCRA and City of Ukiah
R/W and no additional property boundaries will be
mapped except at roadway intersections.
Task 4. Geotechnical investigation and
report
Limited Geotechnical Investigation
The objective of the GHD team’s geotechnical
investigation is to evaluate and understand the geology and
geotechnical engineering properties of the site to provide
geotechnical recommendations for foundation design,
pavement design, retaining wall design, and earthwork.
All work will be under the responsible charge of a Chris
Trumbull, our team’s licensed Geotechnical Engineer.
Exploration will include up to four (4) borings drilled to
depths of 10 to 50 feet in the pathway alignment (one
south of Commerce Dr, one north of the Airport Road
crossing, one by Norgard Lane, one south of Plant Road).
Samples will be obtained for lithology development and
laboratory testing. The borings will be drilled and backfilled
with grout under the guidelines of the Mendocino County
Environmental Health Department guidelines. GHD will
facilitate laboratory testing for strength, corrosion, index,
and pavement, as well as provide engineering analysis for
soil compressibility, expansion, liquefaction, earthwork,
foundations, retaining walls, and pavements. GHD will
then summarize findings and conclusions in a design-
level geotechnical investigation report, which will include
characteristics of the soil and groundwater conditions,
a plan showing boring locations, seismicity and geology,
liquefaction potential, expansion potential, corrosivity, and
lab test data. The report will also include recommendations
for questionable soils (expansive, compressible,
liquefiable), earthwork, trenches, foundation bearing and
lateral capacities, settlement, CBC seismic design values,
and flexible pavement section thickness alternatives.
Deliverables:
−Draft and Final Geotechnical Investigation Report
Assumptions:
−Access to the project site is provided to GHD for
geotechnical exploration; encroachment permits or
rights of entry are provided to GHD.
−Rail safety training or coordination is not required.
−Drill sites are accessible by a truck-mounted drill rig.
−Drill spoils may be left on site.
Task 5. Preliminary (30%) design
GHD will collaborate with Alta to review the preliminary
plans included with the Urban Greening Grant application.
GHD and Alta will prepare a preliminary trail design to meet
the requirements of the local codes, AASHTO Guide for
the Planning, Design and Operation of Pedestrian Facilities,
Caltrans Highway Design Manual Chapter 1000 – Bicycle
Transportation Design, FHWA, MUTCD-CA, the NCRA
Rail-with-Trail Guidelines, the License Agreement between
the City and NCRA, and the intended design and use of
the trail and surrounding lands. Once developed, the GHD
team will submit the preliminary plans with a cover letter to
the following entities for their review:
−City of Ukiah
−NCRA
−Utility companies
−CPUC
We will request that the City, the NCRA, California Public
Utilities Commission (CPUC), and the utility companies
provide summarized, written comments on the preliminary
plans. An engineer’s opinion of probable construction cost
will also be prepared and submitted.
Following completion of the Preliminary Design, GHD will
review the CEQA Categorical Exemption (CatEx) for the
project in the context of the Preliminary Design. The GHD
team will also review the CEQA code sections cited that
GHD City of Ukiah Great Redwood Trail Phase 4 13
Page 499 of 791
were used to qualify the project as a CatEx. Based on
past experience with similar projects, we have observed
that the trail should have minimal environmental impacts.
Therefore, it is the GHD team’s assumption that the City’s
CatEx will be sufficient, and therefore we are not aware
of any additional CEQA work that would be necessary. If
additional CEQA efforts are needed, however, they cannot
be quantified at this time. If determined to be necessary,
we proposed to develop a supplemental CEQA scope
during Preliminary Design.
Drainage Study
The GHD team will conduct field and office research to
evaluate the drainage systems adjacent to the trail prior to
beginning the mapping effort. Available drainage studies
will be reviewed. Topographic mapping will include the
structures and open ditch conveyances adjacent to
the eastern side of the railroad. Runoff calculations for
the 10-year design storm event will be performed and
used to verify drainage system sizing. A brief, written
drainage memorandum will summarize the constraints
and recommendations for the drainage improvements
necessary for the construction of the trail, including
addressing flood zones and the three unnamed creek
crossings at existing bridges. The GHD team will use this
drainage study to guide the design to address drainage
needs.
Preliminary Plans
The 30% concept level design plans will contain a
conceptual level trail alignment, furnishings, and outdoor
family gathering area.
Trail alignment, irrigation, furnishings and family gathering
area:
−Intersection designs at the intersections of Commerce
Dr, Airport Road, Norgard Lane and Plant Road
−Finalizing trail alignment
−Develop typical trail cross sections throughout project
reach for each type of section
−Location and type of proposed bollards and barriers
−Family gathering area layout design, hardscape
materials selection, site furnishings (benches, drinking
fountains, waste receptacles, etc)
−Coordination with North Coast Opportunities (NCO) to
integrate their plant selection into the overall design
−Coordination of landscape and site elements with trail
lighting at intersections
−Irrigation connection to the existing reclaimed water
system. Determine feasibility and complexing of system
extension and serviceability.
−Identify locations for rainwater capture and use for
irrigation.
−Wayfinding and interpretive sign locations (content not
to be developed in this plan set)
Deliverables:
−Preliminary Plans
−Preliminary Opinion of Probable Construction Cost
−Preliminary Drainage Study
Assumptions:
−There are no meetings associated with this task.
−LID improvements are not required for the project.
Task 6. Engineering Design (60%, 90%,
and final)
Once comments have been received by the City, NCRA,
CPUC, and utility companies for the 30% design submittal,
the GHD team will proceed with the development of the
60% design.
Depending on the timing of these comments, GHD may
request authorization to proceed with the 60% design
sooner in order to meet the City’s deadline for design
completion.
The engineering design will consider review comments
received on the 30% design, which will be incorporated
into the plans, technical specifications, and an opinion of
probable construction cost. Submittals will be made to
the City and NCRA for review at the 60% and 90% stages
of completion. The final submittal will be the stamped and
signed final bid documents for submission to NCRA, CPUC
and California Natural Resources Agency for approval.
Engineering design will include:
−Trail alignment
−Design of trail cross sections throughout the corridor
for each type of typical cross section
−Pavement section design
−Intersection designs at the intersections of Commerce
Dr, Airport Road, Norgard Lane and Plant Road
−Location of trail amenities and amenity details to be
included in the project
GHD City of Ukiah Great Redwood Trail Phase 4 14
Page 500 of 791
−Trail lighting at roadway intersections to comply with
required safety lighting standards
−Grading and drainage
−Wayfinding and interpretive sign locations
−Location and type of proposed bollards and barriers
−Signing and striping
−Landscaping design
Construction Plans
The project will be designed using English Standard units
in AutoCAD Civil 3D at a scale of 1 inch = 20 feet depicting
the preferred alignment. Electronic copies of the graphic
files will be provided in PDF and/or AutoCAD format
using GHD’s AutoCAD standards, including project folder
structures, layer names, line styles and font resources,
color tables, etc.
GHD will develop the Construction Plans 22” x 34” sheets
that allow 50% scaled reduction to 11” x 17” sheets. Design
plans will include the title sheet, sheet index, notes/
symbols and abbreviations, typical cross sections, civil
site plan and profiles, demolition, site and grading plans for
each intersection design, civil and typical details, lighting,
signing and striping, landscaping, erosion control, and other
sheets and details as necessary for a constructible project
and to convey the design intent. All final plans will be
stamped and signed by a California Licensed Professional
Civil Engineer. Construction plans will be submitted to
the City for review at the 60% and 90% stages. Review
comments received will be addressed in the 90% and Final
submittals.
Specifications
GHD will prepare technical specifications using the City’s
standard format for technical specifications (Sections 12
and 13 of the City boilerplate construction contract). The
technical specifications will be developed and submitted
to the City for review at the 60% and 90% stages. Review
comments received will be addressed in the 90% and final
100% submittals.
Engineers Opinion of Probable Construction Cost: GHD will
prepare the Engineer’s Opinion of Probable Construction
Costs using standard engineering estimate procedures for
each design submittal (30%, 60%, 90%, and Final). Actual
construction costs may vary due to availability of labor,
equipment, materials, or market conditions. Applicable
review comments received will be addressed in the 90%
and final 100% submittals. An appropriate contingency and
qualifications will be included with each estimate.
Permitting and Agency Coordination
The project is a state funded project through the California
Natural Resources Agency (CNRA) Urban Greening Grant
Program and will require final review and approval from
CNRA. GHD will coordinate with the city and provide
plans for submittal to CNRA, as well as address any review
comments. In addition to CNRA, plan approval will be
required by CPUC and the NCRA. We will submit and
coordinate plan review and approval with these agencies. If
a SWPPP is required, we can develop the SWPPP (optional
task) utilizing the California State Water Resources
Board SMARTS (Stormwater Multiple Application and
Report Tracking System) web-based interface. We have
completed several recent projects on this web-based
interface for the City.
Deliverables:
−60% Submittal will include five (5) hard copies of 11”
x 17” plans, specifications, and opinion of probable
construction costs, submitted with electronic PDF files
−90% Submittal will include five (5) hard copies of 11”
x 17” plans, specifications, and opinion of probable
construction costs, submitted with electronic PDF files
−100% Submittal will include the final plans,
specifications, and opinion of probable construction
costs ready for bidding purposes, submitted as PDF
electronic files, AutoCAD electronic files of the plans,
one (1) set of stamped and wet-signed 22” x 34”
reproducible mylar plans, one (1) copy-ready set of
specifications, 10 copies of 22” x 34” plans on bond,
10 copies of 11” x 17” plans on bond, and 10 copies of
bound specifications
Assumptions:
−The City will provide an electronic copy (MS
Word format) of their current front end contract
requirements, technical specifications, and bid forms.
−The project is anticipated to disturb more than 1 acre,
therefore a SWPPP is needed. An optional task for
SWPPP preparation is included.
−Landscaping will be minor and limited to areas near
street crossings, based on the available budget. Related
irrigation will be limited to drip irrigation, if necessary, at
those locations.
−No trail lighting is included, only lighting at the road
crossings will be provided.
−The trail design will conform to the following design
standards where applicable:
GHD City of Ukiah Great Redwood Trail Phase 4 15
Page 501 of 791
•FHWA/FRA “Best Practices” for Planning and
Designing Rails-with-Trails
•AASHTO Guide for the Development of Bicycle
Facilities
•California Manual on Uniform Traffic Control Devices
•Caltrans Chapter 1000: Planning and Designing
Bicycle Facilities
•American with Disabilities Act
Task 7. Supporting Biological Resources
Surveys and Studies
Desktop Review of Available Biological Information
Prior to on-site surveys, GHD will review biological
resource databases including the California Department
of Fish and Wildlife (CDFW) California Natural Diversity
Database (CNDDB), the California Native Plant Society
(CNPS) Rare Plant Inventory, and species lists provided by
the U.S. Fish and Wildlife Service (USFWS) and/or National
Marine Fisheries Service (NMFS). Pre-project scoping will
include generation of a table showing each special status
species’ potential to occur in the project area and inform
the optimal time period(s) for biological field surveys.
Deliverables (all electronic PDFs):
−PDF table indicating potential for presence of sensitive
biological resources within the project area
Sensitive Natural Community Mapping, and
Habitat Assessment
Vegetation communities within the project area will also be
documented in the field and classified at the alliance level
according to the Manual of California Vegetation using
the Rapid Assessment method. Rare plants and Sensitive
Natural Communities will be mapped using GPS and aerial
imagery. Potential habitat that may support sensitive
wildlife species will also be evaluated at this time, based
on an analysis of on-site habitats, known home ranges
and/or distribution of target species, and other biological
characteristics. Presence of these resources will be
summarized in the project’s Biological Resources Report,
as described below along with supporting data forms, site
photos, and a map.
Biological Resources Report
The Biological Resources Report (BRR) will summarize
the potential for special status plants and wildlife, aquatic
resources, and Sensitive Natural Communities to occur
within the project area. The BRR will compile: data found
during database surveys described above as well as any
available maps, databases, literature specific to local
ecology, and any additional information from the client
pertaining to the site shall be reviewed. The BRR will
also summarize the results of the rare plants surveys,
Sensitive Natural Community mapping and wildlife habitat
assessment. Recommendations for further actions or
mitigation measures to protect biological resources during
project implementation will conclude the report. The
report will support the project’s CEQA documentation and
anticipated permits.
Deliverables (all electronic PDFs):
−Draft and Final BRR (including maps of sensitive
biological resources detected during surveys)
Aquatic Resources Delineation (Optional)
During a preliminary site visit, several swales and drainages
were noted along the rail corridor which could potentially
be jurisdictional features. Therefore, GHD recommends
preparing an aquatic resources delineation to support
the design engineers so they can avoid these features to
the extend feasible. In addition, the City would need the
aquatic resources delineation to support any resource
agency applications that we understand will be prepared
by the City. Therefore, we have included this as an optional
task for the City’s consideration.
GHD will conduct a delineation of potential wetlands and
waters of the United States and/or State in accordance
with the USACE 1987 manual, the Western Mountains,
Valleys, and Coast Region Supplement, the 2020 Navigable
Waters Protection Rule and the State Wetland Definition
and Procedures for Discharges of Dredged or Fill Material
to Waters of the State adopted by the State Water
Resources Control Board on April 2, 2019. Field work for the
delineation will be conducted on the same day as the initial
habitat assessment described below.
A separate delineation report will be prepared that
describes the findings of the delineation and can be
submitted to USACE and RWQCB for their jurisdictional
determination. The report will include a delineation map,
data sheets, and supplemental information to support the
delineation analysis. The delineation will include all the
information required by USACE and Water Board to make
a formal jurisdictional determination. As part of the report,
the following information is required: a locality map; USGS
quad sheet or copy with the project boundary outlined;
and a delineation map on an aerial or topographic base.
GHD will prepare the figures to support the delineation
report.
Deliverables (all electronic PDFs):
−Draft and Final Aquatic Resources Delineation
GHD City of Ukiah Great Redwood Trail Phase 4 16
Page 502 of 791
Task 8. Project Stormwater Pollution
Prevention Plan (SWPPP) optional
The GHD team (featuring three State of California Qualified
SWPPP Developers) will prepare a site-specific risk
assessment to determine risk level for the SWPPP. The risk
level is a function of the erosive potential of the soil and
receiving water body risk during periods of soil exposure.
Risk level 2 will require sampling of stormwater for pH and
sediment, and significantly more effort than a Risk level 1
site. Risk level 3 sites may require bioassessment studies of
the receiving water body, and active stormwater treatment
systems. It is assumed the project will be a Risk level 2.
GHD will prepare the SWPPP document assuming the
project is Risk level 2. The SWPPP will include site maps
and water pollution control drawings, a Construction Site
Visual Monitoring Program, a Sampling and Analysis Plan
for non- visible pollutants, a Sampling and Analysis Plan for
pH and sediment, a Construction Site Non-Visible Pollutant
Sampling Program, selection of appropriate BMPs for
Erosion and Sediment Control and for Construction Site
Management, and preparation of a partial water pollution
control schedule (WPCS).
Other required documentation will be provided partially
complete, such as the Rain Event Action Plan (REAP), site
inspection forms, and contractor or material suppliers
notification forms. This documentation would be finalized
following project bid. The project SWPPP will include
certifications for GHD’s SWPPP Developer.
GHD will provide Notice of Intent (NOI) information
suitable to initiate the waste discharge permit process
using the State’s Stormwater Multiple Application and
Report Tracking System (SMARTS). GHD will also provide
assistance during the initial use of the SMARTS system via
phone or email.
Deliverables:
− SWPPP document in electronic PDF format
Schedule
Please see our proposed project schedule on the following
page.
GHD City of Ukiah Great Redwood Trail Phase 4 17
Page 503 of 791
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te GREAT REDWOOD TRAIL PHASE 4Enter Company Name in cell B2.
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ro TASK START END M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S
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B Consultant Selection 9/6/21 9/6/21
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B Council Award / Notice to Proceed 9/15/21 9/15/21
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w Task 1: Project Management 9/16/21 3/25/22
Project Mangament 9/16/21 3/25/22
Kick of Meeting 9/28/21 9/28/21
Task 2: Review Existind Documents and Data 9/16/21 11/26/21
e
ce Task 3: Topographic Survey and Right of Way 9/16/21 10/15/21
R/W and Easement Research 9/16/21 9/22/21
Field Data Collection (topography, drainage, vegetation, etc.)9/16/21 9/24/21
Develop Base Mapping (topography and R/W resolution)9/27/21 10/14/21
Submit Topographic Survey and Right of Way Mapping 10/15/21 10/15/21
SamTask 4: Geotechnical Investigation and Report*9/16/21 11/12/21
Geotechnical Field Investigatoin (drilling Permit and Drilling)10/25/21 10/27/21
Laboratory Testing and Report 10/27/21 11/12/21
Submit Geotechnical Investigation Report 11/12/21 11/12/21
SamTask 5: Preliminary (30%) Design 9/16/21 10/18/18
Prepare 30% plans 10/18/21 12/3/21
30% Design Review Meeting 11/15/21 11/15/21
Revise 30% Plans and Develop Cost Estimate 11/16/21 12/3/21
Submitt to CPUC and NCRA for review 12/3/21 12/3/21
Task 6: Engineering Design 12/6/21 3/25/22
Prepare 60% Plans, Specifications and Cost Estimate 12/6/21 12/31/21
Submit 60% Plans, Specifications and Cost Estimate 12/31/21 12/31/21
City & NCRA Review of 60% Design 1/1/22 1/8/22
60% Design Review Meeting 1/9/22 1/9/22
Prepare 90% Plans, Specifications and Cost Estimate 1/10/22 2/4/22
Submit 90% Plans, Specifications and Cost Estimate 2/4/22 2/4/22
City & NCRA Review of 90% Design 2/7/22 2/14/22
90% Design Review Meeting 2/7/22 2/7/22
Prepare Final Plans, Specifications and Cost Estimate 2/14/22 3/9/22
Submit Final Plans, Specifications and Cost Estimate 3/10/22 3/10/22
Task 7: Resource Agency Permitting (optional)12/6/21 3/25/22
Task 8: Stormwater pollution prevention plan 2/14/22 3/9/22
Project Start:
Display Week:Oct 4, 2021 Oct 11, 2021
Mon, 9/6/2021
Sep 6, 2021 Sep 13, 2021 Sep 20, 2021 Sep 27, 2021 Jan 3, 2022
* We anticipate permitting of the exploratory borings to take 2 weeks. Drilling will take place within one week of receipt of the drilling permit and should take no more than one day to complete. Laboratory testing would take about one week to complete. The geotechnical report will be issued within two weeks after completion of testing.
Nov 29, 2021 Dec 6, 2021 Dec 13, 2021 Dec 20, 2021 Dec 27, 2021Nov 1, 2021 Nov 8, 2021 Nov 15, 2021 Nov 22, 2021Oct 18, 2021 Oct 25, 2021
GHD City of Ukiah Great Redwood Trail Phase 4 18
Page 504 of 791
GHD Inc. 2235 Mercury Way Suite 150 Santa Rosa CA 95407 USA
T 1 707 523 1010 F 1 707 527 8679 E santarosa@ghd.com W www.ghd.com
September 2, 2021
City of Ukiah
Department of Public Works
300 Seminary Avenue
Ukiah, CA 95482-5400
Attn: Andrew Stricklin, Associate Engineer
RE: Fee Proposal for Great Redwood Trail Phase 4 – Specification No. 21-02
Dear Mr. Stricklin:
Thank you for the opportunity to propose our team’s qualifications to provide design services. Enclosed please
find our team’s associated fee schedules for your consideration. GHD will perform these services on a Time and
Materials Basis with a not-to-exceed amount of $312,491.
We welcome the opportunity to review our approach and other assumptions with you and are confident that we
can come to a mutually beneficial agreement. As noted, GHD and our entire team are excited for the
opportunity to help deliver this important project and look forward to working with you. If you have any questions
about our qualifications or fees, please contact me at (707) 540-9687.
Sincerely,
GHD, Inc
Matt Kennedy, PE TE
Principal in Charge - Authorized Official
ATTACHMENT B
Page 505 of 791
Fee Proposal For the Great Redwood Trail Phase 4 - Specification No. 21-02
PROJECT NAME: City of Ukiah Northwester Pacific Rail Trail Phase 4
PROJECT NUMBER: 12557341 `
Date: 9/2/2021
LABOR COSTS
Firm--->
Employee--->Kennedy Tortora Schmal Daas Harvey Tortora Burns Gould Maddock Howard 2-man Crew Hummel Bohannon Penry Lee Guggiana Osorno Piper Varies Wolf Silva Hours Fee
Role--->Principal Proj. Mngr.
Civil
Engineer Civil Engineer Storm Design
Civil
Drafter
Structural
Engr.
Structural
Designer
Land
Surveyor
Land
Surveyor Field Crew UAV Pilot
Survey
Tech Traffic Traffic Elec.Elec.Landscape Admin
Agency
Permitting QA/QC
Task Rate-->$255.00 $215.00 $215.00 $170.00 $195.00 $80.00 $195.00 $155.00 $155.00 $215.00 $305.00 $170.00 $100.00 $235.00 $215.00 $215.00 $155.00 $170.00 $135.00 $235.00 $275.00
Task1: Project Management 134 $29,770 $600 $5,166 $0 $35,536
1.1 Project Management and Coordination 6 40 46 $10,130 $0 $5,166 $0 $15,296
1.2 Project Meetings 4 16 4 4 12 8 8 8 64 $13,600 $0 $0 $0 $13,600
1.3 Quality Assurance / Quality Control 4 8 12 24 $6,040 $0 $0 $0 $6,040
Airfare 0 $0 $300 $0 $0 $300
Lodging (per Diem $200/person/day)0 $0 $200 $0 $0 $200
Rental Car and Gas 0 $0 $100 $0 $0 $100
Task 2: Review and Evaluate Existing Documents and DataReview and Evaluate Existing Documents and Data 22 $4,470 $0 $0 $0 $4,470
2.1 Review and Summary of Plans, Surveys, Records 4 4 4 2 2 4 2 22 $4,470 $0 $0 $0 $4,470
0 $0 $0 $0 $0 $0
Task 3: Topographic Survey and Right of Way 170 $27,550 $4,500 $0 $0 $32,050
3.1 Topographic Survey and ROW Field Work 8 2 12 30 52 $10,430 $0 $0 $0 $10,430
3.2 Topographic survey and ROW Mapping 2 2 4 20 12 30 48 118 $17,120 $0 $0 $0 $17,120
Equipment 0 $0 $2,500 $0 $0 $2,500
Per Diem 0 $0 $1,000 $0 $0 $1,000
Mileage 0 $0 $1,000 $0 $0 $1,000
Task 4: Geotechnical Investigation and Report 14 $2,510 $0 $0 $26,166 $28,676
4.1 Geotechnical Analysis and Report 2 4 4 4 14 $2,510 $0 $0 $26,166 $28,676
0 $0 $0 $0 $0 $0
Task 5: Preliminary (30%) Design 266 $37,940 $950 $11,392 $0 $50,282
5.1 Drainage Study 4 12 40 16 72 $4,720 $0 $0 $0 $4,720
5.2 Preliminary Plans 2 16 24 40 32 8 8 8 2 8 8 2 158 $26,730 $0 $11,392 $0 $38,122
5.3 Preliminary Estimate 2 4 16 4 2 2 4 2 36 $6,490 $0 $0 $0 $6,490
0 $0 $0 $0 $0 $0
Airfare 0 $0 $400 $0 $0 $400
Lodging (per Diem $200/person/day)0 $0 $400 $0 $0 $400
Rental Car and Gas 0 $0 $150 $0 $0 $150
Task 6: Engineering Design (60%, 90%, and final)782 $118,960 $4,500 $38,018 $0 $161,478
6.1 60% Plans, Specs and Estimate 2 24 32 60 60 16 20 16 12 24 32 4 302 $46,610 $0 $13,081 $0 $59,691
6.2 90% Plans, Specs and Estimate 2 24 24 40 40 12 16 12 12 12 24 2 220 $34,720 $0 $10,283 $0 $45,003
6.3 100% (Final Bid Ready) Submittal 2 16 20 24 40 8 12 8 8 8 16 2 164 $25,180 $0 $7,517 $0 $32,697
6.4 Permitting and Agency Coordination 16 4 16 16 6 26 8 92 $11,590 $0 $0 $0 $11,590
6.5 Signage 2 2 4 $860 $0 $6,536 $0 $7,396
reproduction and copies 0 $0 $500 $150 $0 $650
Airfare 0 $0 $1,000 $0 $0 $1,000
Lodging (per Diem $200/person/day)0 $0 $2,000 $450 $0 $2,450
Rental Car and Gas 0 $0 $1,000 $0 $0 $1,000
Task 7: Supporting Biological Resources Surveys and Studies (Optional)0 $0 $0 $0 $0 $0
7.1 Biological Resource Survey and Report 0 $0 $0 $0 $0 $0
7.2 Sensitive Natural Community Mapping, and Habitat Assessment 0 $0 $0 $0 $0 $0
7.3 Biological Resources Report 0 $0 $0 $0 $0 $0
7.2 Aquatic Resources Delineation 0 $0 $0 $0 $0 $0
0 $0 $0 $0 $0 $0
Task 8: Project Stormwater Pollution Prevention Plan (SWPPP) [Optional]
8.1 SWPPP 0 $0 $0 $0 $0 $0
0 $0 $0 $0 $0 $0
TOTAL HOURS 22 176 136 208 40 204 50 60 30 14 12 60 48 32 62 46 56 82 12 16 22
SUBTOTAL FEE $5,610 $37,840 $29,240 $35,360 $6,800 $16,320 $9,750 $9,300 $4,650 $3,010 $3,660 $10,200 $4,800 $7,520 $14,570 $9,890 $8,680 $13,940 $1,620 $3,760 $6,050
0% MARKUP ON SUBS NA NA NA NA NA NA NA NA NA NA NA NA NA NA NA NA NA NA NA NA NA
TOTAL FEE $5,610 $37,840 $29,240 $35,360 $6,800 $16,320 $9,750 $9,300 $4,650 $3,010 $3,660 $10,200 $4,800 $7,520 $14,570 $9,890 $8,680 $13,940 $1,620 $3,760 $6,050
The fee presented above is an estimate. We welcome the opportunity to discuss the proposed scope and fee and we are open to negotiating any changes the City feels would better suit the project needs.
2642 $221,200 $312,491
GHD Inc Subtotals Total FeeSubconsultant
$54,575
Expenses
$10,550
Alta Planning +
design
Air Fair,
Lodging,
meals, and
rental car
Subconsultant
Crawford
$26,166
Page 506 of 791
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232$ 183$ 152$ 97$
Project Initiation and Management 5 16 4 0 25 4,696$
Project Kick Off 1 4 4 9 1,572$
Ongoing Project Management 4 12 16 3,124$
Preliminary (30%) Design 2 12 20 48 82 10,356$
2 12 20 48 82 10,356$
PS&E (60%, 90%, 100% Final)4 42 54 116 216 28,074$
60 % Plans and Estimate 1 20 22 48 91 11,892$
90% Plans, Specifications and Estimate 1 12 20 40 73 9,348$
100% Final Plans, Specifications and Estimate 2 10 12 28 52 6,834$
Interpretive Signage 1 10 0 40 51 5,942$
1 10 40 51 5,942$
OPTIONAL TASK: Public Outreach -$
-$
TOTAL HOURS (not including optional tasks)12 80 78 204 374 49,068$
ODC1 Travel Costs 250$ 250$
ODC2 Per Diem (Meals & Lodging)200$ 200$
ODC7 Plotting, Printing Postage 150$ 150$
ODC8 -$
ODC9 -$
Estimated Salary Escalation -$
-$
TOTAL DIRECT COSTS 600$
TOTAL (not including optional tasks) 49,668$
Alta Planning + Design COSTS
Ukiah Great Redwood Trail
DIRECT COSTS
Page 507 of 791
Crawford Associates, Inc., 1100 Corporate Way, Suite 230, Sacramento, CA 95831 - (916) 455-4225 - www.crawford-inc.com
Project Name:
Description:
County / City:
TASK CLASSIFICATION / SERVICES
HOURS /
QUANTITY RATE UNIT MULT SUBTOTAL TOTAL
TASK No. 1 - Field Preparation and Preliminary Review
Principal 2 215.00$ Hour 1 430.00$
Senior Project Manager 2 180.00$ Hour 1 360.00$
Project Manager 2 175.00$ Hour 1 350.00$
Senior Engineer 4 155.00$ Hour 1 620.00$
Project Engineer II 2 145.00$ Hour 1 290.00$
Project Engineer I 4 135.00$ Hour 1 540.00$
Staff Engineer 2 115.00$ Hour 1 230.00$
Administrative Assistant 2 90.00$ Hour 1 180.00$
Mileage (Site visit, USA Marking)20 0.60$ Mile 1 12.00$
3,012$
TASK No. 2 - Subsurface Exploration and Sampling
Senior Engineer 4 155.00$ Hour 1 620.00$
Project Engineer I 19 115.00$ Hour 1 2,185.00$
Per Diem (Drilling)2 150.00$ Day 1 300.00$
Mileage (Drilling)320 0.60$ Mile 1 192.00$
Drilling Rig 1 6,000.00$ Day 1.15 6,900.00$
Steel Liners (MCAL/SPT)16 8.00$ Each 1 128.00$
10,325$
TASK No. 3 - Laboratory Testing
Project Engineer I 1 135.00$ Hour 1 135.00$
#200 Wash 2 135.00$ Test 1 270.00$
Grain Size Analysis to #200 2 135.00$ Test 1 270.00$
Moisture & Density 4 60.00$ Test 1 240.00$
Plasticity Index 2 250.00$ Test 1 500.00$
R-Value 3 250.00$ Test 1 750.00$
1 310.00$ Test 1 310.00$
2,475$
TASK No. 4 - Geotechnical Report
Principal 1 215.00$ Hour 1 215.00$
Senior Project Manager 3 180.00$ Hour 1 540.00$
Project Manager 1 175.00$ Hour 1 175.00$
Senior Engineer 6 155.00$ Hour 1 930.00$
Project Engineer II 24 145.00$ Hour 1 3,480.00$
Project Engineer I 4 135.00$ Hour 1 540.00$
Staff Engineer 5 115.00$ Hour 1 575.00$
Administrative Assistant 2 90.00$ Hour 1 180.00$
6,635$
TASK No. 5 - Consultations and Design Team Support
Senior Project Manager 4 180.00$ Hour 1 720.00$
Senior Engineer 4 155.00$ Hour 1 620.00$
1,340$
CRAWFORD & ASSOCIATES TOTAL 23,787.00$
Chemical Analysis (pH, Sulfate, Chloride,
Redox Potential, Sulfate Reducing
Bacteria)
Proposal Date: August 24, 2021
GEOTECHNICAL ENGINEERING SERVICES - COST PROPOSAL
Great Redwood Trail Phase 4
Ukiah, Mendocino County
Page 508 of 791
Rate Rate
A01 Senior Technical Director 1 $275 C03 Senior Admin Officer 1 $155
A02 Senior Technical Director 2 $255 C04 Senior Admin Officer 2 $125
A03 Senior Technical Director 3 $235 C05 Admin Officer 1 $105
A04 Technical Director 1 $215 C06 Admin Officer 2 $90
A05 Technical Director 2 $195 C07 Admin Officer 3 $75
A06 Senior Professional 1 $170 D01 Business Services Manager 1 $275
A07 Senior Professional 2 $155 D02 Business Services Manager 2 $255
A08 Professional 1 $135 D03 Senior Admin Officer 1 $215
A09 Professional 2 $120 D04 Senior Admin Officer 2 $170
A10 Professional 3 $110 D05 Admin Officer 1 $155
A11 Intern $80 D06 Admin Officer 2 $110
B01 Lead Design Technician 1 $250 D07 Admin Officer 3 $100
B02 Lead Design Technician 2 $225 D08 Admin Officer 4 $90
B03 Lead Design Technician 3 $205 D09 Admin Officer 5 $85
B04 Senior Design Technician 1 $165 D10 Admin Officer 6 $75
B05 Senior Design Technician 2 $155 S01 Senior Construction Manager $250
B06 Design Technician 1 $145 S02 Construction Manager $205
B07 Design Technician 2 $130 S03 Lead Site Engineer/Supervisor $175
B08 Drafting/Design 1 $120 S06 Lead Inspector $165
B09 Drafting/Design 2 $110 S07 Senior Inspector $150
B10 Drafting/Design 3 $100 S08 Inspector / Specialist 1 $135
B11 Drafting/Design 4 $90 S09 Inspector / Specialist 2 $110
B12 Intern Drafting/Design $80 S10 Clerk / Specialist 3 $80
C01 Business Services Manager 1 $250 S15 Operator/Laborer 1 $125
C02 Business Services Manager 2 $210 S16 Operator/Laborer 2 $105
S17 Operator/Laborer 3 $95
1
2
3
4
a. General Associated Project Charges (APC): $6.50 / hour
b. Environmental Department/Construction Inspector: $11.50 / hour
c. Field Survey APC: $15.00 / hour
5
6
7
8 The Rate Schedule is subject to change annually (July 1st each year).
FY 2021 US West Region Rate Schedule
Reimbursement for direct expenses incurred for proposed services, including sub-consultant services, will be
billed at cost plus 15%
The cost of using equipment and specialized supplies is billed on the basis of employee hours dedicated to the
projects at the following rates
Reimbursement for vehicles used for proposed services will be at the federally approved mileage rates or at a
negotiated monthly rate.
If prevailing wage are applicable, the above billing rates and APC will be adjusted proportionate to the
increase in labor cost
Overtime for non-exempt employees will be charged at 1.5 times the hourly billing rate.
Finance Class Code Finance Class Code
Rates are for employees of all GHD compaines.
All travel cost will be invoiced at coach class rates. Lodging and meal expenses will be at cost unless per diem
rate is negotiatied.
Page 509 of 791
Alta Planning + Design, Inc.
Billing Rates ‐ 2021
Labor Category Rate Typical Classifications Included in Rate
Labor Category 1a $335 Senior Principal
Labor Category 1b $283 Principal
Labor Category 1c $263 Principal
Labor Category 2 $232 Principal
Labor Category 3 $225 Principal, Senior Associate
Labor Category 4 $211 Principal, Senior Associate
Labor Category 5 $203 Principal, Senior Associate
Labor Category 6 $195 Principal, Senior Associate
Labor Category 7 $191 Principal, Senior Associate
Labor Category 8 $183 Senior Associate, Associate
Labor Category 9 $174 Senior Associate, Associate
Labor Category 10 $170 Senior Associate, Associate
Labor Category 11 $163 Associate, Senior
Labor Category 12 $152 Associate, Senior
Labor Category 13 $142 Associate, Senior
Labor Category 14 $130 Senior, Level I
Labor Category 15 $119 Senior, Level I
Labor Category 16 $109 Level I, Level II
Labor Category 17 $97 Level I, Level II
Labor Category 18 $82 Administration
Labor Category 19 $75 Intern
Rates are presented in US Dollars (US$) and are subject to change at any time.
Subconsultants and reimbursable expenses will be charged at cost + 10% markup.
Mileage will be charged at the provisional standard rate.
In‐house reproductions will be charged as follows:
Color copies $0.65/ page
Black and white copies $0.20/page
24” x 36” large format plot $17.50/sheet
36” x 48” large format plot $32.50/sheet
Page 510 of 791
PROFESSIONAL TITLE RATE CONSTRUCTION/EQUIPMENT DETAIL RATE
Principal 215.00$ Traffic Control (Major) DBE or PW DAY 2,500.00$
Senior Project Manager 180.00$ Traffic Control Equipment (Minor) Non-DBE DAY 700.00$
Project Manager 175.00$ Seismic Refraction (12 Channel) DAY 1,200.00$
Senior Geologist / Environmental 155.00$ Core Machine with Generator DAY 2,500.00$
Senior Engineer 155.00$ Core Machine Bit INCH 3.00$
Project Engineer II 145.00$ Core Box EACH 17.25$
Project Engineer I 135.00$ Hot Mix Asphalt Patching (1st Core)FIRST 1,000.00$
Staff Engineer 115.00$ Hot Mix Asphalt Patching (2 or More)EACH AFTER 500.00$
Administrative Assistant 90.00$ Wildcat DCP Equipment DAY 750.00$
Soils Technician (Prevailing Wage) **130.00$ Wildcat DCP Tip EACH 15.00$
Concrete Technician (Prevailing Wage) **120.00$ Survey Equipment (Tripod, Level, Rod)DAY 150.00$
Laborer Technician (Prevailing Wage) **110.00$ Survey Equipment (Liquid Level)DAY 150.00$
Percolation Equipment DAY 150.00$
REIMBURSABLES Hand Auger DAY 150.00$
Mileage $ 0.60 / Per Mile Backfill BAG 8.00$
Outside Costs 15% Markup Steel Liners (MCAL/SPT)EACH 8.00$
Permit Fees (City/County)15% Markup Nuclear Density Test EACH 6.00$
Per Diem (Lodging & Meals)County Rate CLASSIFICATION TESTING
#200 Wash ASTM D1140 110.00$
Grain Size Analysis to #200 (Sieve Analysis)ASTM D6913 150.00$
EXTRAS Grain Size with Hydrometer ASTM D6913, D7928 240.00$
Rush Testing 50% Markup Hydrometer Analysis ASTM D7928 175.00$
(This guarantees your samples get top priority)Moisture & Density ASTM D2216, D7263 60.00$
Moisture Content ASTM D2216, CTM 226 40.00$
Non-Plastic Index Result ASTM D4318 125.00$
Plasticity Index ASTM D4318 250.00$
STRENGTH TESTING
California Impact CTM 216 280.00$
Compaction Curve (4" Mold)ASTM D698/D1557 265.00$
Compaction Curve (6" Mold)ASTM D698/D1557 295.00$
Compaction Curve Checkpoint (4" Mold)ASTM D698/D1557 66.00$
Compaction Curve Checkpoint (6" Mold)ASTM D698/D1557 74.00$
Compression (Rock)ASTM 7012 275.00$
Compressive Strength of Cylinders ASTM C39 34.50$
Direct Shear (CD 3pt) Peak Only ASTM D3080 500.00$
Point Load (Rock)ASTM D5731 65.00$
R-Value ASTM D2844, CAL 301 350.00$
Triaxial Shear-UU ASTM D2850 165.00$
Triaxial Staged-UU ASTM D2850 265.00$
Unconfined Compression (Rock)ASTM D7012 225.00$
Unconfined Compression (Soil)ASTM D2166 165.00$
CONSOLIDATION & EXPANSION
1-D Consolidation ASTM D2435 300.00$
1-D Consolidation (Time Rate) / Per Point ASTM D2435 75.00$
Expansion Index ASTM D4829 210.00$
CHEMICAL ANALYSIS TESTING
pH & Resistivity CTM 643 100.00$
Sulfate Content CTM 417 50.00$
Chloride Content CTM 422 50.00$
Redox Potential and Sulfate Reducing Bacteria ASTM D1498 110.00$
PAVEMENT TESTING
Asphalt Ignition Calibration CTM 382 345.00$
Grain Size Analysis CTM 209 150.00$
Percent Asphalt Ignition Oven CTM 382 145.00$
Sand Equivalent CTM 217 130.00$
Stabilometer Value CTM 366 200.00$
Theoretical Max Specific Gravity/Density CTM 309 200.00$
SEISMIC ANALYSIS
EZ Frisk Site Specific Analysis PER PROJECT 1,500.00$
Rates are applicable through Dec 31, 2021. An escalation factor of 3% per year may apply for work completed after 2021.
2021 PROFESSIONAL & LAB RATES
Corporate Office: 1100 Corporate Drive, Suite 230, Sacramento, CA 95831 -(916) 455-4225
Modesto: 1165 Scenic Drive, Suite B, Modesto, CA 95350 -(209) 312-7668
Pleasanton: 6200 Stoneridge Mall Road, Suite 330, Pleasanton, CA 94588 -(925) 401-3515
Rocklin: 4220 Rocklin Road, Suite 1,Rocklin, CA 95677 -(916) 455-4225
Ukiah: 100 North Pine Street, Ukiah, CA 95482 -(707) 240-4400
Page 511 of 791
GHD - Rail Trail Phase 4 Design 2122-118
Final Audit Report 2021-10-14
Created:2021-10-13
By:Kristine Lawler (klawler@cityofukiah.com)
Status:Signed
Transaction ID:CBJCHBCAABAAinOYm1OWYsNWJCXhIVO154N8-wNmSzj7
"GHD - Rail Trail Phase 4 Design 2122-118" History
Document created by Kristine Lawler (klawler@cityofukiah.com)
2021-10-13 - 8:08:58 PM GMT- IP address: 12.12.163.2
Document emailed to MARY HORGER (mhorger@cityofukiah.com) for approval
2021-10-13 - 8:09:52 PM GMT
Email viewed by MARY HORGER (mhorger@cityofukiah.com)
2021-10-13 - 8:10:49 PM GMT- IP address: 23.134.144.248
Document approved by MARY HORGER (mhorger@cityofukiah.com)
Approval Date: 2021-10-13 - 8:11:02 PM GMT - Time Source: server- IP address: 23.134.144.248
Document emailed to Darcy Vaughn (dvaughn@cityofukiah.onmicrosoft.com) and David Rapport
(drapport@cityofukiah.com) for approval. One of them to approve
2021-10-13 - 8:11:04 PM GMT
Email viewed by Darcy Vaughn (dvaughn@cityofukiah.onmicrosoft.com)
2021-10-13 - 10:25:58 PM GMT- IP address: 73.223.12.193
Document approved by Darcy Vaughn (dvaughn@cityofukiah.onmicrosoft.com)
Approval Date: 2021-10-13 - 10:31:08 PM GMT - Time Source: server- IP address: 73.223.12.193
Document emailed to Sheri Mannion (smannion@cityofukiah.com) for approval
2021-10-13 - 10:31:10 PM GMT
Email viewed by Sheri Mannion (smannion@cityofukiah.com)
2021-10-14 - 4:24:54 PM GMT- IP address: 76.102.207.5
Document approved by Sheri Mannion (smannion@cityofukiah.com)
Approval Date: 2021-10-14 - 4:25:02 PM GMT - Time Source: server- IP address: 76.102.207.5
Document emailed to Sage Sangiacomo (ssangiacomo@cityofukiah.com) for signature
2021-10-14 - 4:25:07 PM GMT
Page 512 of 791
Document e-signed by Sage Sangiacomo (ssangiacomo@cityofukiah.com)
Signature Date: 2021-10-14 - 6:12:17 PM GMT - Time Source: server- IP address: 12.12.163.2
Document emailed to Kristine Lawler (lyricalwhims@gmail.com) for signature
2021-10-14 - 6:12:20 PM GMT
Email viewed by Kristine Lawler (lyricalwhims@gmail.com)
2021-10-14 - 6:20:04 PM GMT- IP address: 66.249.84.207
Document e-signed by Kristine Lawler (lyricalwhims@gmail.com)
Signature Date: 2021-10-14 - 6:20:22 PM GMT - Time Source: server- IP address: 12.12.163.2
Agreement completed.
2021-10-14 - 6:20:22 PM GMT
Page 513 of 791
CITY OF UKIAH
AMENDMENT NO. 1
TO
PROFESSIONAL SERVICES CONTRACT 2122118
BETWEEN
GHD INC and THE CITY OF UKIAH
This Amendment No. 1, entered on March 16, 2022, revises the Agreement for
Consulting Services for preparing the plans, specifications and estimate for the Great
Redwood Trail Phase 4 (GRT 4) Project dated October 13, 2021 between the City of
Ukiah and GHD Inc, as follows.
1.Add additional environmental studies and permitting to the Scope of Work, per
attached Exhibit 1.
2.Revising the guaranteed maximum dollar amount by an additional $49,818 for
professional consulting services related to the design of the GRT 4, for a revised,
total contract amount not-to-exceed $362,309
Except as expressly amended by this Amendment, all other terms remain unchanged and
in full force and effect.
IN WITNESS WHEREOF, THE PARTIES HAVE EXECUTED THIS
AMENDMENT ON THE EFFECTIVE DATE:
GHD INC
BY: DATE:
PRINT NAME:
CITY OF UKIAH
BY: DATE:
SAGE SANGIACOMO, CITY MANAGER
ATTEST
BY: DATE:
KRISTINE LAWLER, CITY CLERK
March 25, 2022
Matthew G. Kennedy
COU No. 2122-118-A1
Apr 1, 2022
Kristine Lawler (Apr 1, 2022 09:16 PDT)
Kristine Lawler Apr 1, 2022
ATTACHMENT 2
Page 514 of 791
The Power of Commitment
GHD Inc. 12557341
City of Ukiah Ref: COU No. 2122118
Our ref: 12557341
February 17, 2022
Tim Eriksen
Public Works Director / City Engineer
City of Ukiah
300 Seminary Avenue
Ukiah, CA 95482
RE: Great Redwood Trail Phase 4, Environmental Studies and Permitting
Dear Mr. Eriksen,
The City of Ukiah is currently in the planning phase to construct Phase 4 of the Great Redwood Trail. The
Phase 4 Trail is approximately 1.9 miles long and may impact jurisdictional aquatic features including
swales and culvert crossings.
Based on our current understanding of the project, it is assumed that permits from the California
Department of Fish and Wildlife, Regional Water Quality Control Board, and United States Army Corps of
Engineers may be required in order to construct the project. This scope of work is provided to prepare field
work and technical studies to determine potential habitat and aquatic features, necessary permit
applications, and subsequent coordination with the regulatory agencies.
Task 7A: Environmental Fieldwork and Studies
Biological Resources Memo
GHD will prepare a Biological Resources Memo to support the permit applications. The memo will
summarize the potential for special status plants and wildlife, habitats, and Sensitive Natural Communities
to occur within the project area. The memo will compile data found during database surveys described
above as well as any available maps, databases, literature specific to local ecology, and any additional
information from the client pertaining to the site shall be reviewed. Recommendations for further actions or
mitigation measures to protect biological resources during project implementation will conclude the memo.
Aquatic Resources Delineation
GHD, in coordination with Jane Valerius Environmental Consulting, will conduct a delineation of potential
wetlands and waters of the United States and/or State in accordance with the USACE 1987 manual, the
Western Mountains, Valleys, and Coast Region Supplement, the 2020 Navigable Waters Protection Rule
and the State Wetland Definition and Procedures for Discharges of Dredged or Fill Material to Waters of the
State adopted by the State Water Resources Control Board on April 2, 2019. Field work for the delineation
will be conducted on the same day as the initial habitat assessment described below.
A delineation report will be prepared that describes the findings of the delineation and can be submitted to
USACE for jurisdictional determination. The report will include a delineation map, data sheets, and
supplemental information to support the delineation analysis. The delineation will include all the information
required by USACE and Water Board to make a formal jurisdictional determination. As part of the report,
the following information is required: a locality map; USGS quad sheet or copy with the project boundary
outlined; and a delineation map on an aerial or topographic base. GHD will prepare the figures to support
the delineation report.
TASK 7B: Environmental Permitting
CDFW - 1602 Streambed Alteration Agreement
GHD will prepare a draft Streambed Alteration Agreement application in accordance with Fish and Wildlife
Code Section 1602. CDFW requires a Streambed Alteration Agreement for projects with the potential to
adversely affect existing fish or wildlife resources. The draft application will be submitted to the City for
review and comment. GHD will incorporate comments received into the final application and complete the
EXHIBIT 1
Page 515 of 791
12557341 | Proposal for Environmental Studies and Permitting 2
1602 Streambed Alteration Agreement application package for online submittal to CDFW. If the City does
not yet have an online Environmental Permit Information Management System (EPIMS) account, GHD will
guide the County through the registration process. All application materials will be submitted to CDFW
through their online EPIMS Portal and GHD will coordinate with the local agent assigned to the project. It is
anticipated that this agency coordination will continue throughout the permitting process.
RWQCB - 401 Water Quality Certification
GHD will prepare a draft CWA Section 401 Permit (Water Quality Certification) application pursuant to the
requirements of the North Coast RWQCB for projects that may impact Waters of the State. The draft permit
application will be submitted to the City for review and comment. Following incorporation of all comments
by the City, the application package will be submitted to the North Coast RWQCB. GHD will coordinate
closely with the RWQCB regional office throughout the permitting submittal process.
USACE - 404 Nationwide Permit
GHD will prepare a CWA Section 404 Nationwide permit application to be submitted to the USACE as
required for projects with the potential to impact federal Waters. A draft CWA 404 NWP permit application
will be prepared pursuant to the requirements for a Section 404 Army Permit (33 CFR Part 323). It is
anticipated that NWP 14, for linear transportation, will best apply to the project; however, that will be
confirmed with USACE staff once the project is initiated during pre-application coordination with the agency.
Following incorporation of comments by the City, GHD will revise the draft application into a final submittal
package.
TASK 7 DELIVERABLES
• Draft and Final Wetland Delineation (Electronic Format)
• Draft and Final Biological Resources Memo (Electronic Format)
• Draft and Final Permit Applications (Electronic Format)
GENERAL ASSUMPTIONS/EXCLUDED SERVICES
This proposal is based on the following assumptions. Additional budget may be required for services
beyond the estimated level of effort in this proposal:
• The City shall pay all permitting fees.
• Formal Section 7 Consultation will not be required.
• All impacts along the alignment would be addressed in one application package to each agency.
• A 404 (b) (1) alternatives analysis will not be required.
• A formal revegetation plan or mitigation plan will not be required.
FEE ESTIMATE
The estimated fee for professional services is $49,818. See attachment for breakdown of the estimated fee.
The field work is scheduled for tomorrow February 18, 2022. GHD will follow up with a schedule on the
studies and permitting (if required) once field work is completed. Please forward the amendment to Patrick
Tortora and we will have signed and executed.
If you have any questions or comments regarding this proposal, please feel free to call me at 503-505-
0117.
Sincerely,
GHD Inc.
Patrick Tortora, PE
Project Manager
Cc: Kristine Gaspar, Matt Kennedy, PE, Principal
Attachment: Fee Estimate
Page 516 of 791
PROJECT NAME: Great Redwood Trail Phse 4 Project - Environmental Studies and Permitting
Principal Project
Engineer
Environmental
Lead CADD Env. Planner /
Biologist GIS/Graphics
Task 7 Environmental Support $250 $215 $225 $155 $160 $120
Task 7a - Environmental Fieldwork and Studies
Prep and Field Work 1 2 4 16 8 31 $5,100 $600 $5,700
Biological Resources Memo 4 40 4 48 $7,780 $7,780
Wetland Delineation 4 4 6 14 $2,260 $3,225 $323 $3,548 $5,808
Task 7a Subtotal Hours 1 2 12 0 60 18 93
Task 7a Subtotal Fee 250$ $430 $2,700 $0 $9,600 $2,160 $0 $15,140 $19,288
Task 7b - Environmental Permitting
CDFW Streambed Alteration Agreement 1 4 6 4 48 2 65 $11,000 $11,000
RWQCB 401 Certification 1 4 6 4 48 2 65 $11,000 $11,000
USACE 404 Nationwide Permit 1 2 4 2 40 2 51 $8,530 $8,530
Task 7b Subtotal Hours 3 10 16 10 136 6 181
Task 7b Subtotal Fee 750$ $2,150 $3,600 $1,550 $21,760 $720 $0 $30,530 $30,530
TOTAL HOURS TASK 7 4 12 28 10 196 24 274
TOTAL FEE TASK 7 $45,670 $49,818
PROJECT ESTIMATING SHEET
Total
Fee
Date: 2/17/2022
Subconsultants
Valerius Markup
10%
Sub Total or
ExpenseFeeIndirect
CostsHours
GHD
Page 517 of 791
CITY OF UKIAH
AMENDMENT NO. 2
TO
PROFESSIONAL SERVICES CONTRACT 2122118
BETWEEN
GHD INC and THE CITY OF UKIAH
This Amendment No. 1, entered on January 19, 2023, revises the Agreement for
Consulting Services for preparing the plans, specifications and estimate for the Great
Redwood Trail Phase 4 (GRT 4) Project dated October 13, 2021 between the City of
Ukiah and GHD Inc, as follows.
1.Add additional environmental studies and permitting to the Scope of Work, per
attached Exhibit 1.
2.Revising the guaranteed maximum dollar amount by an additional $61,958.00 for
professional consulting services related to the design of the GRT 4, for a revised,
total contract amount not-to-exceed $424,267.00
Except as expressly amended by this Amendment, all other terms remain unchanged and
in full force and effect.
IN WITNESS WHEREOF, THE PARTIES HAVE EXECUTED THIS
AMENDMENT ON THE EFFECTIVE DATE:
GHD INC
BY: DATE:
PRINT NAME:
CITY OF UKIAH
BY: DATE:
SAGE SANGIACOMO, CITY MANAGER
ATTEST
BY: DATE:
KRISTINE LAWLER, CITY CLERK
Matthew G. Kennedy, PE
January 20, 2023
COU No. 2122-118-A2
Jan 27, 2023
Kristine Lawler (Jan 27, 2023 08:51 PST)
Kristine Lawler Jan 27, 2023
ATTACHMENT 3
Page 518 of 791
The Power of Commitment
GHD Inc. 12557341
City of Ukiah Ref: COU No. 2122118
Our ref: 12557341
November 7, 2022
Tim Eriksen
Public Works Director / City Engineer
City of Ukiah
300 Seminary Avenue
Ukiah, CA 95482
RE: Great Redwood Trail Phase 4: Amendment No. 2 for Additional Design and Environmental
Services
Dear Mr. Eriksen:
This letter proposal is submitted based on our additional efforts to complete the project and address
changes to the design which resulted from the alignment of the trail shifting from being located along the
centerline of the tracks as originally proposed to being offset to the east of the tracks. The decision to shift
the alignment to the east side of the tracks was based on the City’s concern should railbanking not be
approved by the California Utilities Commission (CUC).
The result of shifting the trail to the east of the tracks introduced a number of additional design and
environmental requirements. These issues are generally related to grading, drainage, structural, tree
removal and wetlands. These issues are interwoven with the environmental and resource agency
permitting. Addressing environmental and resource agency permitting was added to the project by
Amendment No. 1, but coordination efforts and requirements from the resource agencies have been
greater than anticipated.
Below is a summary of the tasks and efforts we have that are in addition to the original approach, scope of
work and the amendment for environmental and permitting:
1. Bridge and Abutment Designs: The Scope of Work assumed the existing bridges and foundations
could be reused with minor modifications for the trail, such as replacing the decks.
o Shifting the trail to the east of the tracks meant designing two new bridges, including efforts
to coordinate the bridge foundations and related grading with existing nearby utilities.
2. Retaining Wall Designs: The Scope of Work assumed no new retaining walls would be required
since the alignment was to be on the track alignment.
o Shifting the trail to the east of the tracks meant designing cast-in-place concrete and
mechanically stabilized earth (MSE) retaining walls as part of the trail cut/fill grading.
3. Parking Lot Design at the Animal Shelter. Design “off-site improvements” would not have been
needed if the trail alignment was along the rail alignment.
o Shifting the trail to the east of the tracks impacted the parking lot at the animal shelter on
Plant Road. The design includes demolition of the existing parking lot, and new paving and
parking layout to accommodate the trail to the east of the tracks.
4. Impact analysis for moving the trail back on the rail
o We did an analysis and cost estimate for this scenario, but it was abandoned and we
returned to the current alignment
5. Earthwork and Grading Design: Design of grading, cuts and fills was expected to be minimal with
the trail alignment along the tracks. Some minor fill was expected to address the proposed width of
the trail and shoulders.
o Shifting the trail east of the tracks resulted in significant additional design efforts related to
grading, trail profile, trail alignment, and earth retaining systems (previously summarized).
This effort included:
Design of trail alignment offset from track centerline.
Design of new cuts and fills for a smooth trail profile.
EXHIBIT 1
Page 519 of 791
12557341 | Proposal for Environmental Studies and Permitting 2
Designing to minimize/balance the earthwork (cuts and fills).
Designing to avoid mapped wetlands (to the extent possible/practical)
6. Additional Environmental and Permitting:
o Amendment 1 assumed no field review meetings with resource agencies would be needed.
We attempted to consolidate these to one site visit for both RWQCB and CDFW, but it
didn’t work with the agencies’ schedules. To date we have coordinated and attended two
field meetings for wetlands with the RWQCB and CDFW. Additional coordination efforts
and confirmation of mitigation is still expected. It’s possible that USACE may also ask for a
site visit.
o In February 2022, when Amendment 1 for environmental support was submitted to the City,
a federal district court had in the fall of 2021 rescinded the Trump-era Pre-filing Rule for
Water Quality Certifications with the Regional Board. In April 2022, after the Amendment
was approved, the Supreme Court struck down the District Courts ruling thus re-instating
the Pre-filing Rule. GHD’s scope of work did not include support for the Pre-filing process
which we are currently navigating with the RWQCB.
7. Wetland Mitigation Design: Wetlands will be impacted by the trail alignment east of the tracks, and
design of wetland mitigation measures was not included in the original Scope of Work or
Amendment 1.
o We assumed mitigation in the form of enhancement and restoration would suffice. While
proposed enhancement and restoration has been deemed acceptable for the fill impacts to
Waters, the RWQCB has requested creation of new wetland areas for the impacts to
existing wetlands.
o GHD prepared wetland mitigation design along the west side of the rail, including new
wetland grading, detailing, specifying seed mix, etc.
o The culvert extensions have triggered more detailed permit review by the CDFW, resulting
in more coordination and design efforts.
8. Tree Impacts: Few to no impacts to existing trees were expected when the trail was on the rail
alignment.
o Moving the trail alignment east of the tracks required that additional detailing in accounting
of tree impacts and protection measures and reflecting them on the plans.
9. Base and Alternate Bids: Development of base and additive/deductive bid alternates was not
included in the Scope of Work. Shifting the trail alignment east of the tracks has increased the cost
of the project.
o The City requested GHD formulate the bid to specify a base bid from Commerce Drive
south to Norgard Lane, and an additive bid alternate from Norgard Lane south to Plant
Road. The segment of trail south of Plant Road was removed from the project due to cost.
This effort included creating a base and additive bid alternate schedule and adding notes
and callouts to the plans to indicate the limit of base and alternate bid item work.
10. Landscape Redesign: Alta Planning + Design needed to redesign areas of landscaping to address
waters mitigation requirements that were discovered after the jurisdictional delineation effort
associated with Amendment 1. Planting locations and species choices had to be adjusted to
balance both the needs of the grant as well as waters enhancement mitigation.
11. Revise Permit Applications: The initial draft applications included the original 1.9-mile trail segment.
This was later revised after the portion of the project south of Plant Road was removed. GHD went
back through the applications to remove references to that portion of the proposed trail south of
Plant Road.
The design is essentially complete, pending any comments from the City. Work remaining to finalize the bid
package includes additional resource agency coordination and permitting, bridge and culvert hydraulic
analysis and finalizing the design, finalizing the base and alternate bid items, and finalizing the technical
specifications, bid schedules and bid package. Per City direction, this amendment request does not include
the additional hydraulics analysis required for the bridge design due to the 100-yr floodplain. If the bid
alternate is awarded to the Contractor GHD will need additional approval from the City to proceed with the
hydraulic analysis prior to construction.
FEE ESTIMATE
Page 520 of 791
12557341 | Proposal for Environmental Studies and Permitting 3
The Amendment 2 budget is attached, which covers our current budget overrun of approximately $52,000,
and finalize the design for bidding. GHD proposes a time-and-materials fee not to exceed $61,958 without
written authorization from the City. See attachment for breakdown of the estimated fee. We appreciate the
City’s consideration of this proposal and are very motivated to complete the design so the City can prepare
the project for bid advertisement. Please don’t hesitate to contact me if you have any questions.
Sincerely,
GHD Inc.
Erik Fanselau, PE
Project Manager
Cc: Kristine Gaspar, Matt Kennedy, PE, Principal
Attachment: Fee Estimate
Attachments:
1. GHD Amendment 2 Fee Proposal
Page 521 of 791
Attachment 1
Project Name:Great Redwood Trail Phase 4: Amendment 2 Client:City of Ukiah
Prepared by:Matt Kennedy Date:
Job Number:12557341
LABOR CATEGORY >Proj.Proj.Civil H/H Struct.PW Field Surveyor Env Staff CAD WP PA TOTAL Sub-TOTAL
Prncpl Mngr.Eng.Eng.Eng.Survey Scientist Env Designer HOURS con-
RATE >$315 $235 $195 $195 $190 $225 $195 $235 $158 $195 $135 $135 sultant(s)FEE
Task / Item /Hr /Hr /Hr /Hr /Hr /Hr /Hr /Hr /Hr /Hr /Hr /Hr
AMENDMENT 2 TASKS
1. Bridge and Abutment Design 1 4 50 8 63 $409.50 $12,564.50
2. Retaining Wall Design 1 4 50 8 63 $409.50 $12,564.50
3. Parking Lot Design 6 16 22 $143.00 $4,433.00
4. Impact Analysis - Trail Alignment Shift 2 4 6 $39.00 $1,289.00
5. Earthwork and Grading Design 1 20 20 41 $266.50 $8,381.50
6. Additional Environmental & Permitting 32 32 64 $416.00 $12,992.00
7. Wetland Mitigation Design 8 2 6 16 $104.00 $3,304.00
8. Tree Impacts 2 2 2 6 $39.00 $1,289.00
9. Bid Alternate 1 2 2 1 6 $39.00 $1,409.00
4 4 $26.00 $966.00
6 8 14 $91.00 $2,765.00
4 4 50 0 100 0 0 46 40 61 0 0 305 $1,982.50 $0.00 $61,957.50
4 4 50 0 100 0 0 46 40 61 0 0 305 $1,982.50 $0.00 $61,957.50
OTHER DIRECT COSTS include printing, photocopies, shipping, vehicle mileage and other miscellaneous direct expenses.
SUBTOTAL AMENDMENT 2 TASKS
PROJECT TOTALS
11. Revise Permit Applications
GHD - PROJECT FEE ESTIMATING SHEET
November 7, 2022
LABOR COSTS FEE COMPUTATION
OTHER
DIRECT
COSTS
10. Landscape Redsign
11/7/2022 Page 1
Page 522 of 791
The Power of Commitment
GHD Inc. 12557341
City of Ukiah Ref: COU No. 2122118
Our ref: 12557341
March 27, 2024
Andrew Stricklin
Project Manager
City of Ukiah
300 Seminary Avenue
Ukiah, CA 95482
RE: Great Redwood Trail Phase 4: Amendment No. 3 for Additional Design and Environmental
Services
Dear Mr. Stricklin:
This amendment proposal is submitted based on our additional efforts to complete the project and address
changes to the design after our 100% design submittal in September 2022. Based on our recent
discussions, it appears that due to unforeseen circumstances the project may be terminated without going
to construction. We have exceeded our original budget but had refrained from submitting an amendment
request due to feedback from the City that a significant redesign of the project to move the trail back on to
the track alignment may occur which would have required an amendment. GHD is still prepared to support
the City with this project if it moves forward for design revisions or construction.
Below is a summary of the tasks and efforts we have incurred in addition to the original contract Scope of
Work and the previous amendment request:
1. Project Management
Additional project management support was provided for the tasks listed below. This included ongoing
coordination and communication as well as project budget management and invoicing.
Cost: $1,581.60
Approximate Hours: 7.4 hours
Rate: $215/hr
2. Civil Design Changes:
This work primarily consists of the labor to revise the Plans, Specifications, and Estimate to add the
irrigation water storage tanks along the trail requested by the City. This also included research to find a
suitable tank solution for the project and structural design coordination for the tank placement.
Cost: $3,734.80
Approximate Hours: 20 hours
Rate: $215-$155/hr
3. Additional Environmental Coordination and Permitting:
Additional work was required at the request of the permitting agencies: USACE, CDFW, and RWQCB. GHD
attended three additional field meetings with permitting agency staff as part of the permit review process.
This effort was not anticipated based on our prior experience with these same agencies on similar projects.
In addition, several updates to the permit packages were made when the agencies did not agree with the
proposed mitigation strategy, resulting in unexpected changes in design and subsequent resubmittals to the
permitting agencies. This included revisions to the civil grading design in the wetland impacted areas
because the agencies chose to use a more conservative interpretation of the wetland criteria. Grading was
changed to maintain a specific area to encourage ponding and wetland generation to mitigate impacts. At
the City’s request, we also investigated a potential spring located along the trail alignment.
Cost: $7826.86
Approximate Hours: 41 hours
Rate: $215-$120/hr
ATTACHMENT 4
Page 523 of 791
12557341 | Proposal for Environmental Studies and Permitting 2
4. Electrical Coordination
This work primarily consisted of the coordination, initiated by PG&E, after the 100% submittal regarding the
service application for the street light service at Norgard Lane. This included a site visit and additional
application coordination.
Cost: $816.25
Approximate Hours: 5.75 hours
Rate: $155-$80/hr
5. Project Redesign Cost Estimate
At the City’s request, in February 2023, GHD prepared a rough cost estimate to determine what the
approximate redesign cost would be to shift the trail alignment back on to the track.
Cost: $1720.00
Approximate Hours: 8 hours
Rate: $215/hr
Total Fee Requested: $15,679.51
We welcome the opportunity to continue supporting the City on this important project. Please let me know if
you have any questions regarding our request.
Sincerely,
Erik Fanselau, PE, CFM, LEED AP
Project Manager
Page 524 of 791
The Power of Commitment
GHD Inc. 12557341
City of Ukiah Ref: COU No. 2122118
Our ref: 12557341
April 26, 2024
Andrew Stricklin
Project Manager
City of Ukiah
300 Seminary Avenue
Ukiah, CA 95482
RE: Great Redwood Trail Phase 4: Amendment No. 4 for Additional Environmental Services
During Construction
Dear Mr. Stricklin:
This amendment proposal is submitted based on your request to provide environmental support for the
construction phase of the project. Below is a summary of the additional pre-construction, construction and
post-construction period tasks and efforts requested by the City:
1. Project Management
Additional project management support will be required for the tasks listed below. This includes ongoing
coordination and communication as well as project budget management and invoicing.
Cost: $2096.00
Approximate Hours: 8 hours
2. Pre-construction Bird Nesting Surveys
If vegetation removal (e.g., clearing and grubbing) or other project-related activities must occur during the
nesting season (typically March 1 to August 31), a qualified Biologist will need to survey for active bird
nests within seven (7) days prior to the beginning of project-related activities. If needed, surveys will begin
in the early morning and continue until vegetation, nesting behavior, and nests have been sufficiently
observed. A report of the survey will be submitted to CDFW by email within three (3) business days of
survey completion. The report will include:
·Description of the area surveyed;
·Time and date of surveys;
·Ambient conditions;
·Species observed;
·Active nests observed, if any, and evidence of breeding behaviors (e.g., courtship, carrying nesting
material or food, etc.); and
·Description of any outstanding conditions that may have impacted survey results (e.g., weather
conditions, excess noise, predators present, etc.).
If an active nest is found, avoidance measures will be provided to the City and its Contractor. If a lapse in
project-related work of seven (7) days or longer occurs, the survey is required to be repeated before project
work can resume.
Task 2 Assumptions and Exclusions
·There will be no lapse in construction (more than 7 days), necessitating new surveys be complete.
·No nests will be found requiring long-term monitoring. If nests are found, it is assumed the areas can
be avoided until the nesting season has ended.
ATTACHMENT 5
Page 525 of 791
12557341 | Proposal for Environmental Studies and Permitting 2
· If active nests are found that require monitoring, an amendment can be provided to the City.
· GHD will receive notification within a minimum of 15 working days of the start of construction, to
therefore schedule the requisite survey within 7 days of the start of construction.
Cost: $6946.72
Approximate Hours: 30 hours
3. Relocate Stranded Aquatic Life (Water D5)
A GHD biologist will relocate, if necessary, any stranded aquatic life at Water D5 where water
diversion/dewatering is anticipated. All other stream and culvert crossings are assumed to be done when
the channel is dry. A GHD biologist will remove and relocate all aquatic lifeforms encountered in isolated
portions of Water D5 to the greatest extent practicable prior to dewatering and all reasonable efforts will be
made to capture and move any remaining stranded aquatic lifeforms observed in the dewatered area.
Capture methods may include hand nets, dip nets, buckets, seins, and/or by hand. Captured aquatic life will
be released immediately in the closest suitable aquatic habitat adjacent to the work site. Information will be
prepared detailing species that were stranded and relocated within the Project Inspection Report that is to
be prepared for the stream crossings.
Task 3 Assumptions and Exclusions
· Dewatering and diversion activities will occur once and thus require only one site visit. Any relocation
of stranded aquatic life can occur within the same site visit.
· Only Waters D4 will require clearing. All other culvert extension and stream crossings will occur when
flow is non-existent.
· GHD will receive notification within a minimum of 10 working days of the dewatering activity.
Cost: $4248.72
Approximate Hours: 18 hours
4. Pre/Post Construction Wetland Mapping
GHD will confirm the extent of wetlands on the east side of the tracks (previously mapped), south of Water
D3, and will add the wetlands west of the track to our existing wetland site conditions mapping. Wetlands
on the east side will be filled as part of construction and wetlands on both sides are to be enlarged and
restored (debris, barrier removal on the west side). Therefore, post constructing mapping will be conducted
to set a baseline for the subsequent monitoring required by the agencies.
Task 4 Assumptions and Exclusions
· Post-construction wetlands will conform to plans.
· GHD will receive notification within a minimum of 15 working days of the start of construction.
Cost: $10,252.94
Approximate Hours: 47 hours
5. Pre/Post Construction Permit Paperwork
US Army Corps (NWP 14), North Coast Regional Water Quality Control Board (401 Water Certification),
and CDFW (Streambed Alteration Agreement), all have requirements for filing notification before and after
construction. This task includes:
Page 526 of 791
12557341 | Proposal for Environmental Studies and Permitting 3
· Upload Project information to EcoAtlas using Project Tracker Form. Required information includes
a Project map and Mitigation Monitoring Reports (see Task 5) (per 401 Water Cert).
· Notice of Work Initiation (per SAA)
· Project Inspection Report, including photos and aquatic species relocation information (per SAA)
· Notice of Completed Work with Supplemental photos (per SAA).
· Notification of Project Completion (per 401 Water Cert)
· Certification of Compliance for Nationwide Permit (per NWP 14)
Cost: $9551.50
Approximate Hours: 43 hours
6. Meetings, Contractor RFIs, and Scheduling
GHD has included attendance at up to 8 City/Contractor Team meetings and up to 20 hours to respond to
Contract RFIs related to environmental questions. This task also includes time for scheduling site visits and
coordinating with the City and Contractor on the above tasks.
Task 6 Assumptions and Exclusions
· Construction will last no more than 6 months.
· GHD will not be required to attend any more than 8 City-Contractor meetings.
· Environmental related RFIs will not take any more than 20 hours to respond.
Cost: $14,860.00
Approximate Hours: 64 hours
Total Time-and-Materials Fee Requested: $47,955.88
We welcome the opportunity to continue supporting the City on this important project. Please let me know if
you have any questions regarding our proposal.
Sincerely,
Erik Fanselau, PE, CFM, LEED AP
Project Manager
Page 527 of 791
City Council Item 13c, d, and e, Great Redwood Trail Phase 4, 5-15-24
On February 15, 2023, I requested the City Council rehear the Great Redwood Trail expansion bid
because of my concerns that the design eliminated 46 indigenous trees with funding from the Urban
Greening Program. The preservaƟon of the groves will conƟnue sequestraƟng carbon that is already
occurring in this natural area with exisƟng habitat. A loss of wetlands is both unfortunate and avoidable.
In the 96-page GHD plan is a straight, asphalt road. The current design now under review is the same
plan except with some notes from the City of Ukiah. On Pages 13-29 the listed trees for removal now
have a notaƟon to the contractor. It reads:
“…preserve exisƟng trees on site, no tree will be removed or damaged without the approval of the City
Engineer or designee. PorƟons of the rail may require slight shiŌ and/or narrowing in locaƟons
determined necessary to protect exisƟng trees by the City Engineer.”
Unfortunately, these notes do not appear on every page where trees are slated for removal. See pages
45, 46, 47, and 51 on the erosion control plans that clearly show tree removal. One can easily conclude
that groves in those areas of Commerce Drive, Airport Park Blvd., Norgard Lane and Plant Road will be
eliminated, including trees in the drainage areas (wetlands, a spring and three unnamed creeks).
On Monday, May 13th I reached out to Mr. Eriksen to assist me in understanding the inconsistencies. He
assured me that the future of the Phase 4-trail will not be a linear one, and will meander so that the
majority of the exisƟng trees and groves will be saved. Mr. Eriksen indicated that the trees in the
drainage areas will be retained, and when I asked how that would occur when the City of Ukiah notes
are missing on pages. How would the contractor/subs engaged at an acƟve construcƟon site with earth
moving equipment know to preserve these groves when the plans show eliminaƟon? He assured me
that a city engineer will be onsite with the contractor. This will be extremely important to reduce any
confusion about what trees are to be preserved when the plan clearly shows their removal.
Will this new meandering trail with ameniƟes benefit walkers and bikers seeking nature and shade? The
future naƟve plants and new trees could thrive with consistent follow up care and the monitoring
required by the permiƫng agencies. A successful and thoughƞul expansion of the GRT with acƟve use
by the surrounding community could enhance the area and become a public benefit.
Thank you for the opportunity to comment on a future project.
Linda Sanders
Page 528 of 791
Page 1 of 2
Agenda Item No: 13.e.
MEETING DATE/TIME: 5/15/2024
ITEM NO: 2024-194
AGENDA SUMMARY REPORT
SUBJECT: Receive Report of Contract for Five Year Environmental Monitoring Services by GHD Engineers
for the Great Redwood Trail, in the Amount of $35,173.50, and Approve a Corresponding Budget Amendment
DEPARTMENT: Public Works PREPARED BY: Seth Strader, Administrative Analyst
PRESENTER: Tim Eriksen, Director of Public Works
ATTACHMENTS:
1. 5 Year Monitoring Proposal
2. 13c,d,e Correspondence Received - Linda Sanders
Summary: The City Council will receive a report of contract with GHD Inc for environmental monitoring
services for the Great Redwood Trail Phase 4,and consider approving a corresponding budget amendment.
Background: Like with previous phases of the Great Redwood Trail, Phase 4 will require extensive
environmental and wildlife monitoring services as part of the permitting process with state agencies. Such
services include notification of project initiation and completion, biological surveys, annual mitigation reports
etc. The need for these services is dependent on the approval of the award for bid to Granite Construction and
continued construction of the Great Redwood Trail.
Discussion: The mitigation and monitoring reports will be prepared and submitted annually for five years
following the mitigation implementation report. The report will include the riparian trees planted and the
temporarily impacted wetland areas. Each report will include a list of all plantings, prior year's monitoring
report, monitoring methods, data, photographs and recommendations for adaptive measures.
This additional environmental monitoring cost is not planned to be reimbursed through the Urban Greening
Grant, which is funding the majority of the design and construction costs related to Phase 4 of the Great
Redwood Trail. Staff is requesting a budget amendment in the amount of $19,616 from the general fund to
supplement the existing engineering contracted services budget to acquire GHD Inc. for their environmental
monitoring services for 5 years in the total amount not to exceed $35,173.50. Please see Attachment 1 for a
proposal for their services.
Recommended Action: Receive report of contract and approve corresponding budget amendment.
BUDGET AMENDMENT REQUIRED: YES
CURRENT BUDGET AMOUNT: 10024210.52100.18253: $15,558
PROPOSED BUDGET AMOUNT: 10024210.52100.18253: $19,616
FINANCING SOURCE: General Fund Reserves
PREVIOUS CONTRACT/PURCHASE ORDER NO.:
COORDINATED WITH: Tim Eriksen, Director of Public Works; Andrew Stricklin, Senior Engineer
DIVERSITY-EQUITY INITIATIVES (DEI): Goal 5 – Instill diversity, equity, and inclusion as essential core
elements of policy-making, accountability, and delivery of City services.
CLIMATE INITIATIVES (CI): 2b – Encourage active transportation as a viable alternative to automobiles. 2d –
Continue to expand the Great Redwood Trail – Ukiah. 4a – Implement nature-based climate solutions. 7a –
Expand sustainable water practices. 10a – Protect from dangerous emission by preventing fires.
Page 529 of 791
Page 2 of 2
GENERAL PLAN ELEMENTS (GP):
Page 530 of 791
The Power of Commitment
GHD Inc. 12557341
April 26, 2024
Andrew Stricklin
Project Manager
City of Ukiah
300 Seminary Avenue
Ukiah, CA 95482
RE: Great Redwood Trail Phase 4: Wetland and Tree Mitigation and Monitoring
Dear Mr. Stricklin:
This proposal is submitted based on your request to provide environmental support for the construction
phase of the project. Below is a summary of the additional pre-construction, construction and post-
construction period tasks and efforts requested by the City:
1.Project Management
Additional project management support will be required for the task listed below. This includes ongoing
coordination and communication as well as project budget management and invoicing.
Cost: $1471.00
Approximate Hours: 6 hours
2.Wetland and Tree Mitigation and Monitoring (5 years)
Mitigation and monitoring reports will be prepared and submitted annually for five years following mitigation
implementation (Report). The Report will include the riparian trees to planted at Water D1 and Water D5
and the temporarily impacted wetlands and mitigation wetlands in the vicinity of Water D3. The wetland
areas are anticipated to meet success criteria in 1 to 2 years. The trees, however, will require monitoring
for 5 years. Annual reports will be submitted to the Regional Water Board by January 31 of each year
following construction. Reports shall include:
·Year 1 report will include as-built plans for all plantings;
·Prior year monitoring results.
·Maintenance activities performed;
·Monitoring methods;
·Monitoring data summarized;
·Time-series photographs;
·Annual performance and whether success criteria are met;
·Recommendations for adaptive measures.
Task 2 Assumptions and Exclusions
·Wetland restoration areas will meet success criteria within 2 years.
·City is responsible for watering, maintaining, and replanting trees and shrubs.
·Monitoring will only be necessary once per year and will cease after 5 years.
ATTACHMENT 1
Page 531 of 791
12557341 | Proposal for Environmental Studies and Permitting 2
·Tree survival will meet the success criteria established in the permits. If any trees are required to be
replanted, the monitoring timeframe is re-set to start over at 5 years.
Cost: $33,702.50
Approximate Hours: 163 hours
Total Time-and-Materials Fee Requested: $35,173.50
We welcome the opportunity to continue supporting the City on this important project. Please let me know if
you have any questions regarding our proposal.
Sincerely,
Erik Fanselau, PE, CFM, LEED AP
Project Manager
Page 532 of 791
City Council Item 13c, d, and e, Great Redwood Trail Phase 4, 5-15-24
On February 15, 2023, I requested the City Council rehear the Great Redwood Trail expansion bid
because of my concerns that the design eliminated 46 indigenous trees with funding from the Urban
Greening Program. The preservaƟon of the groves will conƟnue sequestraƟng carbon that is already
occurring in this natural area with exisƟng habitat. A loss of wetlands is both unfortunate and avoidable.
In the 96-page GHD plan is a straight, asphalt road. The current design now under review is the same
plan except with some notes from the City of Ukiah. On Pages 13-29 the listed trees for removal now
have a notaƟon to the contractor. It reads:
“…preserve exisƟng trees on site, no tree will be removed or damaged without the approval of the City
Engineer or designee. PorƟons of the rail may require slight shiŌ and/or narrowing in locaƟons
determined necessary to protect exisƟng trees by the City Engineer.”
Unfortunately, these notes do not appear on every page where trees are slated for removal. See pages
45, 46, 47, and 51 on the erosion control plans that clearly show tree removal. One can easily conclude
that groves in those areas of Commerce Drive, Airport Park Blvd., Norgard Lane and Plant Road will be
eliminated, including trees in the drainage areas (wetlands, a spring and three unnamed creeks).
On Monday, May 13th I reached out to Mr. Eriksen to assist me in understanding the inconsistencies. He
assured me that the future of the Phase 4-trail will not be a linear one, and will meander so that the
majority of the exisƟng trees and groves will be saved. Mr. Eriksen indicated that the trees in the
drainage areas will be retained, and when I asked how that would occur when the City of Ukiah notes
are missing on pages. How would the contractor/subs engaged at an acƟve construcƟon site with earth
moving equipment know to preserve these groves when the plans show eliminaƟon? He assured me
that a city engineer will be onsite with the contractor. This will be extremely important to reduce any
confusion about what trees are to be preserved when the plan clearly shows their removal.
Will this new meandering trail with ameniƟes benefit walkers and bikers seeking nature and shade? The
future naƟve plants and new trees could thrive with consistent follow up care and the monitoring
required by the permiƫng agencies. A successful and thoughƞul expansion of the GRT with acƟve use
by the surrounding community could enhance the area and become a public benefit.
Thank you for the opportunity to comment on a future project.
Linda Sanders
Page 533 of 791
Page 1 of 2
Agenda Item No: 14.a.
MEETING DATE/TIME: 5/15/2024
ITEM NO: 2024-161
AGENDA SUMMARY REPORT
SUBJECT: Approval of Plans and Specifications for the Riverside Park Regeneration Project, Specification
24-05, and Direct Staff to Advertise Bids.
DEPARTMENT: Community Services PREPARED BY: Neil Davis, Community Services Director
PRESENTER: Neil Davis, Community Services Director.
ATTACHMENTS:
1. 2024 Riverside Park Plans
2. Tech Specs
3. Riverside Park Regeneration_DRAFT Special Provisions 2024-05-08
4. 14a Slide presentation given at meeting
Summary: Council will review and approve plans and specifications for the Riverside Park Regeneration
Project, and consider directing Staff to advertise for bids.
Background: The City of Ukiah’s Riverside Park is located at the end of Gobbi Street along the Russian
River. The 36-acre park is currently home to a gravel parking lot, Little League fields (installed in ~1984), the
Rusty Bowl BMX track, and a 1.6 mile trail system. Prior to its designation and incremental development as a
park, the site was home to a shooting range, a wastewater treatment plant (demolished in 1958), and was
used as a dumping ground for detritus including asphalt and concrete, as well as street sweepings.
The Little League field and BMX track are on the north end of the park. Trails are located on the southern end
of the park that wind among and over old depressions that for many years were used to dump and cover
asphalt and concrete detritus.
In June of 2008 the California Natural Resources Agency awarded the City $810,000 for an initial phase of site
restoration. The first phase of the restoration focused on the area closest to the river and removed detritus and
non-native plants in the immediate riparian zone. Irrigation and native plants were added, along with trail
improvements, including the creation of an ADA trail that allows trail users to proceed from the parking lot past
the BMX track to the trail system. These improvements have been well received by the community and the
location is already a popular destination for dog walkers and nature lovers.
In 2020, the City received an additional grant of $1,113,700 for a second phase of restoration and park
improvements, entitled the Riverside Park Regeneration Project. Melton Design Group was contracted to
prepare plans for the project and to prepare appropriate environmental documents as needed.
The current grant funded project will focus on the central area of the Park and will 1) remove asphalt and
concrete detritus, 2) regrade the area to a more natural contour with low-lying areas, 3) improve the habitat
created by the low-lying areas by mimicking wetlands, 4) replant with native plants, and 5) make trail
improvements. CEQA documentation was completed in March of 2023.
Discussion: Melton design group has now completed the 100% plans for the project (Attachment 1). Bidding
documents including Technical Specifications (Attachment 2), and Special Provisions (Attachment 3). All plans
have been reviewed by both Public Works and the Purchasing Department. Detritus removal and reshaping of
Page 534 of 791
Page 2 of 2
the contours should begin in the early summer to allow for irrigation installation and planting to be completed
in the fall and winter. Grant requirements necessitate completing the project by March 1st of 2025.
The engineer has estimated the cost of this project at $794,629. The existing budget, as approved in the 5-
year Capital Improvement Plan, is $760,728. Upon a detailed review of available grant funds, it was found
that $832,005 can be allocated from these sources. The budget will be adjusted to reflect this during the
approval of the bid award. Staff seeks Council's approval of 1) Attachment 1 - Plans and Specifications; and
2) direction to open bidding on the project.
Recommended Action: Approve the Plans and Specifications for the Riverside Park Regeneration Project,
Specification 24-05, and Direct Staff to Advertise Bids.
BUDGET AMENDMENT REQUIRED: No
CURRENT BUDGET AMOUNT: 30522250.80220.18014: $760,728
PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: California Natural Resources Agency Grant
PREVIOUS CONTRACT/PURCHASE ORDER NO.:
COORDINATED WITH: Mary Horger, Financial Services Manager; Myles Fisette, Purchasing Manager; Tim
Eriksen, Public Works Director
DIVERSITY-EQUITY INITIATIVES (DEI): N/A
CLIMATE INITIATIVES (CI): 4b – Maintain wild lands.
GENERAL PLAN ELEMENTS (GP): GP-A4 - Public Facilities, Services, and Infrastructure Element
Page 535 of 791
PREPARED BY OR UNDER THE SUPERVISION OF:
GREG MELTONRLA No. 4217
1281 E. GOBBI STREET
RIVERSIDE PARK REGENERATION
PROJECT PLANS FOR THE CONSTRUCTION OF:
SHEET TITLE
DATE
MELTON DESIGN GROUP
L0.0
L0.1
L0.2
L0.3
L1.0
L1.1
L1.2
L1.3
L1.4
TITLE SHEET
PROJECT CHECKLIST
EROSION CONTROL PLAN
EROSION CONTROL DETAILS
EXISTING CONDITIONS, SITE ACCESS, AND DEMOLITION
GRADING PLAN
GRADING SECTIONS
GRADING SECTIONS
GRADING SECTIONS
CONSTRUCTION PLAN AND DETAILS
PLANTING PLAN
PLANTING DETAILS
IRRIGATION PLAN
IRRIGATION DETAILS
CONSTRUCTION UNDER THIS CONTRACT SHALL COMPLY WITH THE
LATEST CALIFORNIA BUILDING CODE (CBC), CALIFORNIA MECHANICAL
CODE (CMC), CALIFORNIA PLUMBING CODE (CPC), CALIFORNIA
ELECTRICAL CODE (CEC), AND THE 2016 CALIFORNIA ENERGY
STANDARDS AS AMENDED BY THE STATE OF CALIFORNIA AND THE
LOCAL JURISDICTION.
GENERAL CONSTRUCTION NOTE:
ACCEPTED BY:
DATE
PROJECT SITE
300 SEMINARY AVENUE
UKIAH, CA 95482
CITY OF UKIAH
CHICO
820 BROADWAY ST.
CHICO, CA 95928
(530) 899-1616
PROJECT SITE
UKIAH
PREPARED FOR:PREPARED BY:
UKIAH, CA 95482
E. GOBBI STREE
T
KEY MAP OF MENDOCINO COUNTY
SACRAMENTO
1930 G STREET
SACRAMENTO, CA 95811
(916) 754-2153
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NOTE TO CONTRACTOR:
© MELTON DESIGN GROUP INCCOPYRIGHT 2021
SHEET NUMBER
MELTON DESIGN GROUP:
PROJECT NUMBERS
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DATES
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ACCESS
LAYDOWN AREA
SHEET INDEX
L-2.0
L-3.0
L-3.1
L-4.0
L-4.1
Attachment 1
Page 536 of 791
© MELTON DESIGN GROUP INCCOPYRIGHT 2021
SHEET NUMBER
MELTON DESIGN GROUP:
PROJECT NUMBERS
NO. DESCRIPTION DATE
DATES
SHEET TITLE
PROJECT
CONSULTANT
CLIENT
LICENSE
8.
1.
3.
2.
7.
4.
6.
5.
820 BROADWAY ST.
CHICO, CA 95928
(530) 899-1616
meltondg.com
SHEET ___ OF ___
CITY OF UKIAH
RIVERSIDE PARK
REGENERATION
2369
30% CD's 03-29-2022
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14
TITLE SHEET
L0.1
2
LANDSCAPE DOCUMENTATION
PACKAGE (LDP) CHECKLIST (DESIGN)PROJECT CONSTRUCTION APPROVAL CHECKLIST
CHECK
BOX
CHECK
BOX
DATE:
CONTACT INFORMATION FOR THE APPLICANT AND PROPERTY OWNER:
CHECKLIST OF ALL DOCUMENTS IN THE LDP
WATER SUPPLY TYPE AND NAME OF LOCAL WATER PURVEYOR:
CONTACT SITE OWNER-CITY OF UKIAH DEPT. OF COMMUNITY SERVICES
PROJECT TYPE (CONSTRUCTION OF SEASONAL WETLANDS)
TOTAL LANDSCAPE AREA (IN SQUARE FEET): 272,400 SF
APPLICANT (CONTRACTOR):PROPERTY OWNER:
CITY OF UKIAH
300 SEMINARY AVENUE
UKIAH, CA 95482
PROJECT APPLICANT: (CONTRACTOR)
"I AGREE TO COMPLY WITH THE REQUIREMENTS OF THE WATER EFFICIENT LANDSCAPE
ORDINANCE AND SUBMIT A COMPLETE LANDSCAPE DOCUMENTATION PACKAGE."
APPLICANT SIGNATURE (CONTRACTOR)
WATER EFFICIENT LANDSCAPE WORKSHEET INCLUDING:
1) HYDROZONE INFORMATION TABLE
2) WATER BUDGET CALCULATIONS INCLUDING:
a. MAX APPLIED WATER ALLOWANCE (MAWA) INCLUDING WATER FEATURES
b. ESTIMATED TOTAL WATER USE (ETWU)
SOILS MANAGEMENT REPORT: TO BE PROVIDED BY CONTRACTOR
LANDSCAPE DESIGN PLAN: SHEET L-3.0 - L3.1
IRRIGATION DESIGN PLAN: SHEET L-4.0 - L4.1
GRADING DESIGN PLAN: L1.1 - L1.4
CONSTRUCTION DESIGN PLAN: SHEET L-2.0
TREE PROTECTION NOTES
DESCRIPTION OWNER
REP.
INITIALS
GC
INITIALS DESCRIPTION
PRE-CONSTRUCTION MEETING WITH PROJECT SCHEDULE
MATERIAL SUBMITTAL PACKAGE (DIGITAL COPY INITIAL- UPON APPROVAL, PROVIDE APPROVED HARD
COPIES : 2 COPIES TO CLIENT, 1 COPY TO CLIENT IF APPLICABLE)
AFTER MASS GRADING THE CONTRACTOR SHALL OBTAIN A SOILS REPORT. SUBMIT TO CLIENT
REPRESENTATIVE.
MAINLINE PRESSURE TEST & TRENCH OBSERVATION. CONTRACTOR TO CONTACT OWNER'S REPRESENTATIVE
FOR OBSERVATION PRIOR TO BACK FILL.
FERTILIZER/ AMENDMENT TAGS. CONTRACTOR IS TO SUBMIT TAGS OF FERTILIZER(S) AND AMENDMENTS TO
OWNER'S REPRESENTATIVE FOR VERIFICATION ON QUANTITIES.
IRRIGATION OPERATION, COVERAGE TEST, LOCATION AND ELEVATION OF ALL MAINLINE TRACKING TAPE, AND
IRRIGATION AUDIT (PRIOR TO PLANTING AND INSTALLATION OF MULCH OR SURFACE MATERIAL FOR DRIP
SYSTEMS. FOR SPRAY SYSTEMS: AUDIT TO OCCUR PRIOR TO PLANTING.) FINAL APPROVAL OF IRRIGATION
INITIAL ENTRY INTO MAINTENANCE PERIOD. CONTRACTOR TO CONTACT OWNER'S REPRESENTATIVE FOR
OBSERVATION.
PUNCHLIST FOLLOWUP OBSERVATION FOR ENTRY INTO MAINTENANCE PERIOD. CONTRACTOR TO CONTACT
OWNER'S REPRESENTATIVE FOR VERIFICATION OF PUNCHLIST ITEMS
MAINTENANCE PERIOD PER SPECIFICATIONS
START DATE:__________________________ PROJECTED FINISH DATE:___________________________
AS-BUILTS (HARD COPY AND DIGITAL). CONTRACTOR TO SUBMIT TO OWNER'S REPRESENTATIVE AND
COORDINATE WITH LANDSCAPE ARCHITECT FOR AS-BUILT APPROVAL.
CLOSEOUT SUBMITTALS PER SPECIFICATIONS.
FINAL OBSERVATION. CONTRACTOR TO CONTACT OWNER'S REPRESENTATIVE FOR OBSERVATION.
CERTIFICATIONS OF COMPLETION. CONTRACTOR IS RESPONSIBLE TO SUBMIT COMPLETED CERTIFICATES OF
COMPLETION FROM PROJECT APPLICANT AND LANDSCAPE ARCHITECT TO OWNER.
NOTIFICATION OF MAINTENANCE PERIOD ENDING TO OWNER.
NOTE:
·THIS LIST OF REQUIRED SUBMITTALS AND INSPECTIONS IS FOR REFERENCE PURPOSES ONLY. SEE
BOOK FORM SPECIFICATIONS AND DETAILS FOR COMPLETE SUBMITTAL AND INSPECTION
REQUIREMENTS.
·PLEASE PROVIDE A MINIMUM OF 2 WORKING DAYS NOTICE FOR ALL OBSERVATIONS.
·IT IS THE CONTRACTOR'S RESPONSIBILITY TO ENSURE ALL SUBMITTALS AND INSPECTIONS ARE
COMPLETED AS SPECIFIED IN THE CONTRACT DOCUMENTS.
·CONTRACTOR TO CONTACT OWNER'S REPRESENTATIVE FOR OBSERVATION.
THE PROJECT LANDSCAPE CONTRACTOR IS RESPONSIBLE FOR OBTAINING SOILS
ANALYSIS OF SITE SOIL FROM AN ANALYTICAL LABORATORY AND AMENDING THE SOIL AS
PER THE RECOMMENDATIONS FOR LANDSCAPES STATED IN RATES OF COMMONLY
AVAILABLE AMENDMENTS (CUBIC YARDS OR WEIGHT PER 1,000 SF). RECOMMENDATIONS
PENDING LABORATORY ANALYSIS.
SOIL REPORT NOTE
1. PRIOR TO ANY GROUND DISTURBING ACTIVITIES, INCLUDING CLEARING AND GRUBBING,
SCRAPING, OR GRADING, THE SUPERVISING CONTRACTOR SHALL ARRANGE A
PRE-CONSTRUCTION (PRE-GROUND DISTURBANCE) SITE MEETING WITH THE LANDSCAPE
ARCHITECT, CITY OF UKIAH, AND THE SUPERVISING CONTRACTOR. THE PURPOSE OF THE
PRE-CONSTRUCTION SITE MEETING IS TO VERIFY THAT TREE PROTECTION FENCING IS IN PLACE
AND TO INSURE THAT ALL PARTIES ARE FAMILIAR WITH THE NATURE OF THE WORK INVOLVED.
2. PRIOR TO ANY GROUND DISTURBING ACTIVITIES, AND PRIOR TO THE SUPERVISING
CONTRACTOR'S MAKING THE ARRANGEMENTS FOR THE PRE-CONSTRUCTION SITE MEETING, A
TEMPORARY CONSTRUCTION FENCE SHALL BE INSTALLED AS INDICATED ON PLANS. THE FENCE
SHALL BE 4' MINIMUM HEIGHT, ORANGE POLYETHYLENE FENCING AS MANUFACTURED BY
GEOTENAX CORP. (800-356-8495), OR EQUAL. INSTALL WITH METAL 'T' STAKES (TO EXTEND TO 4
FOOT MINIMUM HEIGHT ABOVE FINISH GRADE). FENCING SHALL BE SUBSTANTIAL ENOUGH TO
RESTRICT ACTIVITY TO OUTSIDE THE AREA AND SHALL BE INSTALLED PRIOR TO ANY GRADING
OR OTHER CONSTRUCTION ACTIVITY. DURING CONSTRUCTION, MAINTENANCE SHALL BE
PERFORMED SO THAT THE FENCE REMAINS IN GOOD REPAIR. REMOVAL OF THE FENCE SHALL
ONLY OCCUR TO ALLOW REQUIRED CONSTRUCTION WITHIN THE AREA OR TO COMPLETE SITE
LANDSCAPING. MINIMIZE DAMAGE TO TREE LIMBS, CROWN, CANOPY, AND TRUNK OF TREES TO
REMAIN.
3. THE CONTRACTOR SHALL BE RESPONSIBLE TO PROTECT THE TREE FROM EXCESS FILL AND/OR
THE REMOVAL OF EXCESS SOIL FROM THE TREE ROOT ZONE. THE TREE ROOT ZONE IS A
PROJECTED RADIUS ON THE GROUND FORMED BY THE OUTERMOST EDGE OF THE TREE
CANOPY.
4. THE CONTRACTOR SHALL BE RESPONSIBLE TO MINIMIZE COMPACTION OF THE SOIL WITHIN THE
TREE ROOT ZONES OF ALL TREES TO REMAIN.
5. WHEN EXISTING TREE ROOTS ARE ENCOUNTERED DURING THE COURSE OF TRENCHING, THE
CONTRACTOR SHALL PREVENT THE TREE ROOTS FROM DESICCATION (DRYING OUT), BY
APPLICATION OF A SEALING AGENT AND BY MINIMIZING THE AMOUNT OF TIME THAT TREE ROOTS
ARE EXPOSED. TREE ROOTS SHALL ONLY BE EXPOSED WHEN TEMPERATURES ARE ANTICIPATED
TO BE ABOVE FORTY DEGREES FAHRENHEIT AND BELOW 90 DEGREES FAHRENHEIT AND SHALL
NOT REMAIN EXPOSED LONGER THAN 12 HOURS. IN THE EVENT THAT TRENCHES WITHIN TREE
ROOT ZONES CANNOT BE BACKFILLED WITHIN 12 HOURS, THE CONTRACTOR SHALL COVER
EXPOSED ROOTS WITH BURLAP AND MAINTAIN MOISTURE BY APPLICATION OF WATER TO
MOISTEN BURLAP UNTIL TRENCHES CAN BE BACKFILLED.
6. UNDERGROUND FACILITIES AND TRENCHES, (e.g., UTILITY SERVICES, SANITARY SEWER, OR
STORM DRAINAGE LINES) SHALL BE CONSOLIDATED, TO THE EXTENT FEASIBLE, AND LOCATED TO
MINIMIZE IMPACTS UPON TREE ROOT SYSTEMS. ANY TRENCHING OR UNDERGROUND WORK
SHOULD BE LOCATED OUTSIDE OF THE TREE DRIPLINE TO THE FULLEST EXTENT FEASIBLE. ANY
TRENCHING REQUIRED WITHIN THE TREE DRIPLINE SHALL BE AS FAR FROM THE TREE TRUNK AS
POSSIBLE AND SHALL BE EXCAVATED BY HAND OR 'AIR SPADE' OR PNEUMATIC EXCAVATOR TO
MINIMIZE IMPACT ON ROOTS.
7. ROOTS 3/4 IN. OR GREATER IN SIZE ENCOUNTERED DURING TRENCHING SHALL BE CLEANLY
HAND PRUNED AND TREATED WITH A SEALING AGENT TO REDUCE LOSS OF MOISTURE TO THE
TREE. ROOTS GREATER THAN 1-1/2 IN. SHALL BE PRESERVED AND PROTECTED. CARE SHALL BE
TAKEN TO MINIMIZE ABRASIONS TO ROOT BARK.
8. CONSTRUCTION VEHICLES, EQUIPMENT, OR MATERIALS (INCLUDING, BUT NOT LIMITED TO JOB
SHACKS, PORTABLE TOILETS, AND CLEANOUT FACILITIES) SHALL NOT BE PARKED OR STORED
WITHIN THE FENCED AREA. NO STAGING OR STORAGE AREA FOR CONSTRUCTION SHALL BE
LOCATED CLOSER THAN 20 FEET TO THE DRIPLINE OF ANY TREE TO BE PROTECTED.
9. ALL CONSTRUCTION WASTES, INCLUDING BUT NOT LIMITED TO BUILDING MATERIAL DEBRIS,
ROOFING MATERIALS, CLEANING OF CEMENT TRUCKS, CHEMICALS/ADHESIVES/SOLVENTS, ETC.,
SHALL BE STORED OR DISPOSED OF NO CLOSER THAN 20 FEET FROM ANY TREE DRIPLINE.
10. EXISTING TREES TO BE RETAINED AND PROTECTED AS INDICATED ON THE DEMOLITION AND/ OR
CONSTRUCTION PLANS.
DATE
ROUGH GRADING INSPECTION
DEROCKING 12" DEEP, REMOVING ALL ROCKS, ROOTS, AND FOREIGN MATERIAL LARGER THAN 1"
12" RIPPING
SOIL AMENDMENTS AND TILL INTO TOP 6" - VERIFY AMENDMENT QUANTITIES AND SOIL AMENDMENTS
WORKED INTO 6" PRIOR TO FINAL GRADING
FINAL GRADE INSPECTION AND ACCEPTANCE
PROJECT ADDRESS: 1281 E GOBBI ST, UKIAH, CA 95482
MENDOCINO COUNTY APN: 1800101000
1 YEAR ACCEPTANCE OF PLANT WARRANTY PERIOD. DATE TO BE 1 YEAR AFTER APPROVAL OF
90-DAY MAINTENANCE PERIOD:____
Page 537 of 791
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SILT FENCE
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CONSTRUCTION ACCESS
LIMIT OF WORK
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LIMIT OF GRADING
LIMIT OF GRADING
LIMIT OF GRADING
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N
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H
EROSION
CONTROL PLAN
L0.2
EXISTING CONDITIONS NOTE
1. CONTRACTOR SHALL BE RESPONSIBLE TO PROTECT AND RETAIN EXISTING GRAVEL
PATHS, HARDSCAPE, ASPHALT PATHS, LANDSCAPING, IRRIGATION, ETC. THAT ARE
NOT DESIGNATED FOR DEMOLITION OR MODIFICATION.
2. CONTRACTOR SHALL COVER EXISTING ASPHALT PATHS, ROADWAYS, CURBS, MOW
CURBS AND OTHER ELEMENTS TO PROTECT FROM DAMAGE DURING
CONSTRUCTION.
3. CONTRACTOR SHALL BE RESPONSIBLE TO REPAIR AND/OR REPLACE ALL DAMAGED
SURFACES, AMENITIES, HARDSCAPES, LANDSCAPE, IRRIGATION, ETC. DUE TO
HIS/HER ACTIVITY OR NEGLECT AND AS APPROVED BY THE CITY.8
SYMBOL LEGEND
SYMBOL DESCRIPTION
1. ALL EROSION CONTROL MEASURES SHALL CONFORM TO CITY OF UKIAH STANDARDS AND THE
EROSION CONTROL PLANS SHOWN ON THE CONSTRUCTION DRAWINGS.
2. EROSION CONTROL DEVICES TO BE IN PLACE BEFORE START OF CONSTRUCTION
3. CONTRACTOR SHALL PLACE STABILIZED CONSTRUCTION SITE ACCESS PER DETAILS AND
SPECIFICATIONS.
4. CONTRACTOR STORM WATER POLLUTION PLAN SHALL BE AVAILABLE ON SITE AT ALL TIMES.
5. CONTRACTOR SHALL ASSUME SOLE RESPONSIBILITY FOR STATE WATER RESOURCES CONTROL
BOARD PERMIT COMPLIANCE.
6. SWPPP TO BE PREPARED PRIOR TO START OF CONSTRUCTION.
7. CONTRACTOR SHALL PROVIDE FIBER ROLL AT BACK OF CURB OR BANK AND IN AREAS REQUIRED BY
THIS EROSION CONTROL PLAN.
7.1. INSPECTION BY CONTRACTOR SHALL BE FREQUENT. REPAIRS AND/OR REPLACEMENT SHALL BE
MADE PROMPTLY; AS REQUIRED.
7.2. ACCUMULATED SILT SHALL BE REMOVED WHEN IT REACHES A DEPTH OF NINE INCHES.
8. CONTRACTOR SHALL MAINTAIN ALL FIBER ROLLS AND OTHER EROSION CONTROL DEVICES
THROUGHOUT CONSTRUCTION. SILT BUILDUP IN SILTING BASIN AREA SHALL BE REMOVED AS
NECESSARY. REMOVE ALL STORM WATER POLLUTION PREVENTION DEVICES AT THE END OF
CONSTRUCTION.
9. INTERIM EROSION CONTROL MEASURES MAY BE NEEDED AND SHALL BE INSTALLED DURING
CONSTRUCTION TO ASSURE ADEQUATE EROSION CONTROL FACILITIES ARE IN PLACE AT ALL TIMES.
10. CONTRACTOR SHALL USE DUST CONTROL MEASURES IN THE FORM OF WATER APPLICATION TO ALL
EXPOSED SOIL SURFACES TO PREVENT THE TRANSPORT OF SOIL FROM EXPOSED SURFACES ON
CONSTRUCTION SITES IN THE FORM OF AIRBORNE PARTICULATES. WATERING OF EXPOSED SOIL
SURFACES SHALL OCCUR AT LEAST TWICE DAILY, PREFERABLY IN THE LATE MORNING AND AFTER
WORK IS DONE FOR THE DAY. ALL CLEARING, GRADING, EARTH MOVING OR EXCAVATION
ACTIVITIES SHALL CEASE WHEN WINDS EXCEED 15 MPH AVERAGED OVER 1 HOUR.
11. ANY SOIL MATERIAL CARRIED ONTO STREET SURFACES BY CONSTRUCTION EQUIPMENT SHALL BE
REMOVED ON A DAILY BASIS. (BROOM OR VACUUM CLEAN- DO NOT USE WATER TO WASH THE
STREET).
12. HAUL TRUCKS SHALL BE COVERED WITH TARPAULINS OR OTHER EFFECTIVE COVERS AT ALL TIMES.
13. PRIOR TO PLACEMENT OF LANDSCAPING, REMOVE TEMPORARY EROSION CONTROL MEASURES.
14. SOIL STOCKPILES NOT USED WITHIN THE LAST 14 DAYS MUST BE COVERED WITH AN EROSION
CONTROL BLANKET OR PLASTIC SHEETING AND CONTAINED WITH A FIBER ROLL OR GRAVEL BAG
BERM.
15. MAINTAIN ALL EROSION CONTROL MEASURES THROUGHOUT ENTIRETY OF PROJECT DURATION.
16. ENSURE THAT DUST CONTROL MEASURES DEPOSIT NO DUST TO ADJACENT PROPERTY BY
NECESSARY MEASURES INCLUDING WATER APPLICATION, DUST CONTROL BARRIERS AND FENCING,
AND COVERING DUST PRODUCING AREAS AND ACTIVITIES. STORAGE OF SOIL AND AND OTHER
PARTICULATE MATERIAL MUST BE MAINTAINED AND REPLACED IF NECESSARY TO ENSURE
ADJACENT PROPERTY RECEIVES NO DUST OR POWDER DEPOSIT FROM CONSTRUCTION MATERIALS
AND EXECUTION.
EROSION CONTROL GENERAL NOTES
1. CONSTRUCTION ENTRY, TRACK OUT, AND CONCRETE WASHOUT AREA LOCATIONS TO BE
LOCATED AT NORTHWEST CORNER OF SITE.
2. SEE DETAIL 3/L1.1 FOR CONSTRUCTION SITE ACCESS DETAIL.
3. SEE DETAIL 4/L1.1 FOR CONCRETE WASHOUT DETAIL.
CONSTRUCTION ACCESS NOTE
JURISDICTIONAL WETLANDS NOTE
1. RETAIN AND PROTECT JURISDICTIONAL WETLAND. STAKE LIMITS FOR REVIEW AND
APPROVAL BY OWNER'S REPRESENTATIVE PRIOR TO CONSTRUCTION. MAINTAIN
MINIMUM 10' SETBACK WITH SILT FENCE AND FIBER ROLL.
2. SILT FENCE AND FIBER ROLL TO BE MAINTAINED THROUGHOUT DURATION OF PROJECT.
LIMIT OF WORK
LIMIT OF GRADING
FIBER ROLL
SILT FENCE PER WETLANDS NOTE
CONSTRUCTION ACCESS
JURISDICTIONAL WETLAND
ADJACENT PROPERTY FENCE
EXISTING PATH
SEE DETAIL 1/L-1.6
SEE DETAIL 2/L-1.6
SEE DETAIL 3/L-1.6
SEE WETLANDS NOTE
RETAIN AND PROTECT. REPAIR ANY
DAMAGE THAT OCCURS.
DESCRIPTION
© MELTON DESIGN GROUP INCCOPYRIGHT 2021
SHEET NUMBER
MELTON DESIGN GROUP:
PROJECT NUMBERS
NO. DESCRIPTION DATE
DATES
SHEET TITLE
PROJECT
CONSULTANT
CLIENT
LICENSE
8.
1.
3.
2.
7.
4.
6.
5.
820 BROADWAY ST.
CHICO, CA 95928
(530) 899-1616
meltondg.com
SHEET ___ OF ___
CITY OF UKIAH
RIVERSIDE PARK
REGENERATION
2369
30% CD's 03-29-2022
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FR
Page 538 of 791
EROSION
CONTROL
DETAILS
L0.3
9
© MELTON DESIGN GROUP INCCOPYRIGHT 2021
SHEET NUMBER
MELTON DESIGN GROUP:
PROJECT NUMBERS
NO. DESCRIPTION DATE
DATES
SHEET TITLE
PROJECT
CONSULTANT
CLIENT
LICENSE
8.
1.
3.
2.
7.
4.
6.
5.
820 BROADWAY ST.
CHICO, CA 95928
(530) 899-1616
meltondg.com
SHEET ___ OF ___
CITY OF UKIAH
RIVERSIDE PARK
REGENERATION
2369
30% CD's 03-29-2022
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FIBER ROLL LAYOUT
N.T.S.
1'-0"3"
8" DIA. FIBER ROLL
SLOPE SLOPE
1" X 2" X 24" WOOD
STAKE AT 4' O.C. MAX.
FIBER ROLL
MIN.
2"MIN.
1
L1.6
SILT FENCE
N.T.S.
2'-0"
2'-6"
5'-0"
6'-0" MAX.
1'-6"
1'-0"
2'-0"
6"
2"x4" WOOD POST. STANDARD OR BETTER OR
EQUAL ALTERNATE: STEEL FENCE POST.
FILTER FABRIC MATERIAL 60" WIDE ROLLS.
USE STAPLES OR WIRE RINGS TO ATTACH
FABRIC TO WIRE.
SILT BASIN
BURY BOTTOM OF
FILTER MATERIAL IN
8" X 12" TRENCH
(SEE BELOW)
FILTER FABRIC MATERIAL
SILT BASIN
2"x4" WOOD POST. STANDARD OR BETTER OR
EQUAL ALTERNATE: STEEL FENCE POST.
FOLD AND SET FILTER
FABRIC INTO SOIL
BACKFILL AND COMPACT EXCAVATED
SOIL IN TRENCH AND ON BOTH SIDES OF
FILTER FENCE POSTS
BACKFILL (SEE BELOW)
2
L1.6
TEMPORARY CONSTRUCTION SITE ACCESS
N.T.S.
NOTES:
1. STABILIZED CONSTRUCTION SITE ACCESS
SHALL BE CONSTRUCTED OF 1-1/2" MAXIMUM
AGGREGATE BASE MATERIAL CONFORMING
TO SECTION 26 OF STATE SPECIFICATIONS.
MATERIAL SHALL BE PLACED TO A MINIMUM
THICKNESS OF SIX INCHES. THE METHOD OF
PLACING, SPREADING AND COMPACTING
AGGREGATE BASE MATERIAL SHALL CONFORM
TO SECTION 26 OF THE STATE
SPECIFICATIONS.
2. LENGTH OF SITE ACCESS SHALL BE A MINIMUM
LENGTH OF FIFTY FEET. WIDTH SHALL BE A
MINIMUM OF TWENTY FEET, OR GREATER AS
NECESSARY TO COVER ALL VEHICULAR
INGRESS AND EGRESS.
3. THE SITE ACCESS SHALL BE KEPT IN GOOD
CONDITION BY OCCASIONAL TOP DRESSING
WITH AGGREGATE BASE MATERIAL OR
CLEANED AS DIRECTED BY THE PROJECT
SUPERVISOR.
4. TRUCK TIRES SHALL BE WASHED DOWN AND
THE SEDIMENT CONTAINED ON THE PROJECT
SITE.
A
A
TURN DOWN FABRIC
12", ANCHOR W/ WIRE
STAPLES 18" o.c., 12'
MIN. WIDTH, TYP. AT
BEGIN AND END
PLAN VIEW
SECTION A-A
RI
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CONSTRUCTION
SITE
DIRECTION OF TRAVEL
12
'
M
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6"
PLACE "D" BALLAST OR
1-1/2" MAX.
AGGREGATE BASE
MATERIAL.
CONSTRUCTION
SITE
50' MINIMUM OR AS APPROVED BY THE
DIRECTOR OF PUBLIC WORKS
EXISTING
GROUND
STABILIZED ACCESS
GEOTEXTILE FABRIC
3
L1.6
Page 539 of 791
X-102
X-102
X-102
X-102
X-103
D-101
X-107
X-106
X-106
EROSION CONTROL AND PROJECT
LIMITS 10' FROM ADJACENT PROPERTY
FENCE; SEE EROSION CONTROL PLAN
X-108
D-101
X-103
LIMIT OF WORK
LIMIT OF WORK
X-104
D-102
X-104
X-105
D-102
X-101
LIMIT OF WORKD-103
X-109
X-109
X-109
X-109
X-109
X-109
X-109
X-109
LIMIT OF GRADING
LIMIT OF GRADING
LIMIT OF GRADING
LIMIT OF GRADING
LIMIT OF GRADING
X-110
X-110
X-110
X-110
X-110
PROTECT ALL (E) TREES (TYP)
DEMOLITION
SYMBOL DESCRIPTION
REMOVE DEBRIS PILES OF CONCRETE, ASPHALT, AND PLANT
MATERIAL, REMOVE SAME DEBRIS 12" BELOW FINISH GRADE AND
DISPOSE OF OFF-SITE, AND GRADE PER GRADING PLAN. SOME
DEBRIS MAY EXIST ABOVE GRADE AND BELOW GRADE.
REMOVE EXISTING FENCE AND DISPOSE OF OFF-SITE
REMOVE EXISTING TREE, GRIND ALL ROOTS TO A DEPTH OF 36"
AND REMOVE ALL GRINDINGS / ORGANIC MATTER AND COMPACT
WITH TOPSOIL TO A 90% DENSITY. DISPOSE OF ALL ORGANIC
MATTER OFF-SITE.
EXISTING CONDITIONS
SYMBOL DESCRIPTION
STAGING AND LAYDOWN AREA. COORDINATE ACCESS WITH
OWNER.
RETAIN AND PROTECT GRAVEL TRAIL SURFACE.
RETAIN AND PROTECT JURISDICTIONAL WETLAND. STAKE LIMITS
FOR REVIEW AND APPROVAL BY OWNER'S REPRESENTATIVE
PRIOR TO CONSTRUCTION. SEE ALSO JURISDICTIONAL WETLAND
NOTES ON SHEET L1.0.
RETAIN AND PROTECT EXISTING FENCE
RETAIN AND PROTECT EXISTING GATE
RETAIN AND PROTECT BURIED STORM DRAIN.
RETAIN AND PROTECT STEEL PLATES.
RETAIN AND PROTECT PLANTING AT EAST OF SITE.
VEHICULAR ACCESS ROUTE ON EXISTING GRAVEL TRAIL.
ENSURE THAT SITE RECEIVES MINIMAL TRAFFIC THROUGHOUT
DURATION OF PROJECT. SEE DEMOLITION NOTES #5 REGARDING
REPAIRING DAMAGE.
RETAIN AND PROTECT EXISTING TREE
D-101
D-102
D-103
X-101
X-102
X-103
X-104
X-105
X-106
X-107
X-108
X-109
X-110
REFERENCE NOTES SCHEDULE
588
L
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TREE PROTECTION MEASURES
EXISTING CONDITIONS NOTES
1. CONTRACTOR SHALL BE RESPONSIBLE TO PROTECT AND RETAIN EXISTING HARDSCAPE, ASPHALT
PATHS, LANDSCAPING, IRRIGATION, ETC. THAT ARE NOT DESIGNATED FOR DEMOLITION OR
MODIFICATION.
2. CONTRACTOR SHALL PROTECT EXISTING ASPHALT PATHS, ROADWAYS, CURBS, MOW CURBS AND
OTHER ELEMENTS FROM DAMAGE DURING CONSTRUCTION.
3. CONTRACTOR SHALL BE RESPONSIBLE TO REPAIR AND/OR REPLACE ALL DAMAGED SURFACES,
AMENITIES, HARDSCAPES, LANDSCAPE, IRRIGATION, ETC. DUE TO HIS/HER ACTIVITY OR NEGLECT
AND AS APPROVED BY THE DISTRICT.
1. THE NATURAL GRADE AROUND THE DRIPLINE OF EXISTING TREES SHALL REMAIN UNDISTURBED DURING
AND AFTER CONSTRUCTION. THE UNDISTURBED AREA SHALL BE AT DRIPLINE, BUT IN NO CASE CLOSER
THAN 20 FEET FROM THE TREE TRUNK. THE DRIPLINE OF A TREE IS A PROJECTED RADIUS ON THE GROUND
FORMED BY THE OUTERMOST EDGE OF THE TREE CANOPY. NO GRADING OR CONSTRUCTION WORK SHALL
OCCUR WITHIN DRIPLINE OF TREE. IF EXCAVATION WITHIN DRIPLINE IS NECESSARY THE CONTRACTOR
SHALL HAND DIG UNDER THE DIRECTION OF A CERTIFIED ARBORIST APPROVED BY THE CITY. THE
CONTRACTOR SHALL HAVE A CERTIFIED ARBORIST ON SITE TO MONITOR ALL ROOT PRUNING AND BRANCH
PRUNING OF ALL EXISTING TREES. ROUTE ALL TRENCHING TO AVOID TREES. HAND DIG TRENCH WHERE
PRESENT AT LARGE ROOTS, 3/4" DIAMETER OR LARGER.
2. WHERE GRADE CHANGES MUST OCCUR WITHIN THE DRIPLINE, A SUITABLE MITIGATION PLAN SHALL BE
DEVELOPED BY EITHER A CERTIFIED ARBORIST. THE PLAN SHALL PROTECT THE TREE FROM EXCESS FILL
AND/OR THE REMOVAL OF EXCESS SOIL FROM THE ROOT ZONE.
3. PRIOR TO THE BEGINNING OF CONSTRUCTION, EXISTING TREES SHALL BE PRUNED TO REMOVE LIMBS
WHICH MAY BE DEAD OR MAY BECOME DAMAGED DURING CONSTRUCTION. PRUNING SHALL BE
PERFORMED CONSISTENT WITH ANSI A300 PRUNING STANDARDS, PRUNE TO THIN 1 IN.
4. A TEMPORARY CONSTRUCTION FENCE SHALL BE INSTALLED AROUND ALL TREE TRUNKS WITHIN
CONSTRUCTION ZONE. WRAP TRUNK 4 TIMES AND SECURE FENCING TO TRUNK FOR DURATION OF
PROJECT. CONFIRM WITH LANDSCAPE ARCHITECT ON BOUNDARY. THE FENCE SHALL BE SUBSTANTIAL
ENOUGH TO RESTRICT ACTIVITY TO OUTSIDE THE AREA AND SHALL BE INSTALLED PRIOR TO ANY GRADING
OR OTHER CONSTRUCTION ACTIVITY. DURING CONSTRUCTION, MAINTENANCE SHALL BE PERFORMED SO
THAT THE FENCE REMAINS IN GOOD REPAIR. REMOVAL OF THE FENCE SHALL ONLY OCCUR TO ALLOW
REQUIRED CONSTRUCTION WITHIN THE AREA OR TO COMPLETE SITE LANDSCAPING. THE LANDSCAPE
ARCHITECT SHALL BE CONTACTED, PRIOR TO COMMENCEMENT OF CONSTRUCTION, TO INSPECT FENCING
AND TO APPROVE ANY CONSTRUCTION WITHIN THE DRIPLINE.
5. TREES TO BE RETAINED SHALL BE PROTECTED BY CONSTRUCTION FENCING AT THE DRIPLINE.
CONSTRUCTION FENCE SHALL BE 4 FT. HIGH ORANGE PLASTIC MESH OR APPROVED EQUIVALENT
SUPPORTED ON STEEL T-POST A MINIMUM OF 6 FT. LONG. FENCING MAY OCCUR AT THE COMBINED
DRIPLINES OF GROVES OF TREES. APPROVED ARBORIST SHALL MARK TREES PROTECTION MEASURES
SHALL BE INSTALLED PRIOR TO START OF CONSTRUCTION.
6. UNDERGROUND FACILITIES AND TRENCHES, (e.g., UTILITY SERVICES, SANITARY SEWER, OR STORM
DRAINAGE LINES) SHALL BE CONSOLIDATED, TO THE EXTENT FEASIBLE, AND LOCATED TO MINIMIZE
IMPACTS UPON TREE ROOT SYSTEMS. ANY TRENCHING OR UNDERGROUND WORK SHOULD BE LOCATED
OUTSIDE OF THE TREE DRIPLINE. ANY TRENCHING REQUIRED WITHIN THE TREE DRIPLINE SHALL BE AS FAR
FROM THE TREE TRUNK AS POSSIBLE AND SHALL BE EXCAVATED BY HAND TO MINIMIZE IMPACT ON ROOTS.
ALL TRENCHING WITHIN THE DRIPLINE SHALL BE SUPERVISED BY A CERTIFIED ARBORIST.
7. ROOTS 3/4 IN. OR GREATER IN SIZE ENCOUNTERED DURING TRENCHING SHALL BE CLEANLY CUT AND
TREATED WITH A SEALING AGENT TO REDUCE LOSS OF MOISTURE TO THE TREE. ROOTS GREATER THAN
1-1/2 IN. SHALL BE PRESERVED AND PROTECTED AT THE DIRECTION OF A CERTIFIED ARBORIST.
8. CONSTRUCTION VEHICLES, EQUIPMENT, OR MATERIALS SHALL NOT BE PARKED OR STORED WITHIN THE
FENCED AREA. NO STAGING OR STORAGE AREA FOR CONSTRUCTION SHALL BE LOCATED CLOSER THAN 50
FEET TO THE DRIPLINE OF ANY TREE TO BE PROTECTED.
9. ALL CONSTRUCTION WASTES, INCLUDING BUT NOT LIMITED TO BUILDING MATERIAL DEBRIS, ROOFING
MATERIALS, CLEANING OF CEMENT TRUCKS, CHEMICALS/ADHESIVES/SOLVENTS, ETC., SHALL BE STORED
NO CLOSER THAN 50 FEET FROM ANY TREE DRIPLINE.
1. CONSTRUCTION ENTRY, TRACK OUT, AND CONCRETE WASHOUT AREA LOCATIONS TO BE
LOCATED AT NORTHERN CORNER OF SITE. SEE SITE ACCESS, DEMOLITION, AND EXISTING
CONDITIONS PLAN.
2. SEE DETAIL 3/L1.1 FOR CONSTRUCTION SITE ACCESS DETAIL.
CONSTRUCTION ACCESS NOTES
SYMBOL LEGEND
SYMBOL DESCRIPTION
LIMIT OF WORK, CONSTRUCTION FENCING
JURISDICTIONAL WETLAND
EXISTING CONTOUR - 1' INTERVALS
NEW CONTOUR - 1' INTERVALS AND AS LABELED
LIMIT OF GRADING
ADJACENT PROPERTY FENCE
© MELTON DESIGN GROUP INCCOPYRIGHT 2021
SHEET NUMBER
MELTON DESIGN GROUP:
PROJECT NUMBERS
NO. DESCRIPTION DATE
DATES
SHEET TITLE
PROJECT
CONSULTANT
CLIENT
LICENSE
8.
1.
3.
2.
7.
4.
6.
5.
820 BROADWAY ST.
CHICO, CA 95928
(530) 899-1616
meltondg.com
SHEET ___ OF ___
CITY OF UKIAH
RIVERSIDE PARK
REGENERATION
2369
30% CD's 03-29-2022
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N
O
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EXISTING
CONDITIONS, SITE
ACCESS, AND
DEMOLITION
L1.0
3
0 40 80
SCALE: 1" = 40'
FENCE - DEMO
EXISTING PATH
DEBRIS PILES, SEE REFERENCE NOTE D-101
1. CONFIRM ALL LOCATIONS OF EXISTING UTILITIES WITHIN PROJECT SITE PRIOR TO DEMOLITION AND EXCAVATION.
THE CONTRACTOR IS RESPONSIBLE FOR THE PROTECTION AND REPAIR OF DAMAGE TO ALL EXISTING UTILITIES
DESIGNATED TO REMAIN. CALL ALL APPLICABLE AGENCIES AND USA, (800) 642-2444. THE LANDSCAPE ARCHITECT
CANNOT BE RESPONSIBLE FOR THE COMPLETENESS OR ACCURACY OF THIS INFORMATION. PROVISION OF TENTATIVE
UTILITY LOCATION DOES NOT IN ANY WAY RELIEVE THE CONTRACTOR OF THE RESPONSIBILITY TO CONTACT USA
AND APPLICABLE AGENCIES AND CONDUCT FIELD DISCOVERY TO VERIFY EXISTING CONDITIONS.
2. CONTRACTOR SHALL OBSERVE ALL SAFETY REGULATIONS PERTAINING TO THIS PROJECT.
3. ANY CHANGES SHALL BE APPROVED BY THE OWNER PRIOR TO CONSTRUCTION.
4. ALL VEGETATION AND OTHER UNSUITABLE MATERIAL IN AREAS OF FOUNDATIONS, CONCRETE SLABS, AND
DECOMPOSED GRANITE SHALL BE REMOVED FROM CONSTRUCTION AREA AND DISPOSED OF OFF-SITE.
5. CONTRACTOR SHALL BE RESPONSIBLE TO PROTECT ALL EXISTING HARDSCAPE, AGGREGATE SURFACES AND
LANDSCAPES (INCLUDING TREES), UNLESS CALLED OUT FOR DEMOLITION ON THIS SHEET, FROM DAMAGE DURING THE
COURSE OF CONSTRUCTION. CONTRACTOR SHALL REPLACE OR REPAIR ANY DAMAGE TO HARDSCAPES,
AGGREGATES AND LANDSCAPES RESULTING FROM CONSTRUCTION ACTIVITIES AT CONTRACTOR'S EXPENSE.
6. REFER TO BOOK FORM SPECIFICATIONS FOR ADDITIONAL INFORMATION.
DEMOLITION NOTES
Page 540 of 791
5
8
6
.
5
586.00 LP
586.00 LP
586.00 LP
586.00 LP
586.00 LP
594.10 HP
594.10 HP
591.05 HP
594.10 HP
592.15 HP
(589.40) PATH
(588.50) PATH(588.60) PATH
(588.80) PATH
(588.90) PATH
(588.00) PATH
586.50 ELEV
586.44 ELEV
586.92 FL
588.01
OUTFALL
(588.57) PATH
(587.72) PATH
(590.00) PATH
(590.81) PATH
(591.51) PATH
(591.96)
PATH
586.76 FL
586.45 FL
586.81 FL
586.80 FL
586.89 FL
5
8
0
5
8
5
5
7
8
5
7
9
5
8
1
5
8
2
5
8
3
5
8
4
5
8
6
5
8
7
5
8
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5
8
5
5
7
8
5
7
9
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8
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5
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2
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8
3
5
8
4
5
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6
5
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7
5
8
8
5
8
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5
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59
0
5
8
7
5
8
8
5
8
9
5
9
1
59
1
5
9
259
2
5
9
3
59
3 5
9
4
59
4
590
589
591
592593594
59
1
59
2
59
3
59
4
59
4
590
589
588
591
587
588
58
7
58
8
58
9
586
59
2
592
589.80 LP
3
L1.6
1
L1.4
2
L1.5
587
58
9
5
8
7
590
591
(589.49) PATH
(586.84) PATH
588
59
0
59
0
588
58
8
58
6
58
4
5
8
2
58
8
588.22
588.26
58
9
2%2%
2%2%
586.25 586
.
2
5
586
.
2
5
5
8
6
.
2
5
5
8
7
EXISTING CONDITIONS NOTE #4
LIMIT OF WORK
LIMIT OF WORK
LIMIT OF GRADING
LIMIT OF GRADING
LIMIT OF GRADING
LIMIT OF GRADING
EXISTING CONDITIONS NOTE #4 REFER TO FIGURE 1 - SOIL SAMPLE
LOCATIONS (SAMPLE S-2)
LIMIT OF WORK
EXISTING CONDITIONS NOTE #4
LIMIT OF GRADING
578
579
EXISTING CONDITIONS NOTE
1. CONTRACTOR SHALL BE RESPONSIBLE TO PROTECT AND RETAIN EXISTING
HARDSCAPE, ASPHALT PATHS, LANDSCAPING, IRRIGATION, ETC. THAT ARE NOT
DESIGNATED FOR DEMOLITION OR MODIFICATION.
2. CONTRACTOR SHALL COVER EXISTING ASPHALT PATHS, ROADWAYS, CURBS, MOW
CURBS AND OTHER ELEMENTS TO PROTECT FROM DAMAGE DURING
CONSTRUCTION.
3. CONTRACTOR SHALL BE RESPONSIBLE TO REPAIR AND/OR REPLACE ALL DAMAGED
SURFACES, AMENITIES, HARDSCAPES, LANDSCAPE, IRRIGATION, ETC. DUE TO
HIS/HER ACTIVITY OR NEGLECT AND AS APPROVED BY THE DISTRICT.
4. NO GRADING SHALL OCCUR IN EXISTING JURISDICTIONAL WETLAND AREAS
1. CONTACT LANDSCAPE ARCHITECT PRIOR TO GRADING IN THE EVENT THAT EXISTING GRADES FOR
CONDITIONS ARE NOT AS SHOWN ON PLANS.
2. SLOPE TRAIL TO DRAIN. ELIMINATE ALL LOCALIZED DEPRESSIONS OR "BIRD BATHS".
3. PROVIDE SMOOTH CONTINUOUS CURVE AT TOPS AND BOTTOM OF SLOPES AND OVER FIELD GRADE.
4. DIGITAL COPY OF TOPOGRAPHIC AND GRADING PLAN IS AVAILABLE ON REQUEST.
5. SEE BOOK FORM SPECIFICATIONS FOR ADDITIONAL INFORMATION.
6. PERFORM SURFACE ROUGHENING ON SLOPES TO TEMPORARILY STABILIZE SOIL. PROVIDE EQUIPMENT
WITH A TRACK UNDERCARRIAGE CAPABLE OF PRODUCING LINEAR SOIL IMPRESSIONS MEASURING AT
LEAST 12" IN LENGTH BY 2" TO 4" IN WIDTH BY 12" TO 2" IN DEPTH. DO NOT EXCEED 12" BETWEEN TRACK
CLEATS. INSTALL CONTINUOUS LINEAR TRACK IMPRESSIONS WHERE THE MINIMUM 12" IN LENGTH IS
PERPENDICULAR TO THE DIRECTION OF WATER FLOW. PER DETAIL 1/L1.1
7. REFER TO SHEET L2.0 FOR INSTALLATION AND LIMITS OF CLAY LAYER
GENERAL GRADING NOTES
GRADING LEGEND
LIMIT OF WORK
EXISTING CONTOUR - 1'
INTERVALS
NEW CONTOUR - 1' INTERVALS
AND AS LABELED
NEW SPOT ELEVATION
DIRECTION AND PERCENT OF
SLOPE - SLOPE TO DRAIN
TOE OF SLOPE
FLOW LINE
(E) JURISDICTIONAL WETLAND:
RETAIN AND PROTECT
LIMIT OF GRADING
FS FINISH SURFACE
FG FINISH GRADE
TC TOP OF CURB
BC BOTTOM OF CURB
TR TOP OF RAMP
BR BOTTOM OF RAMP
VE EDGE OF VAULT
INV DRAIN PIPE INLET ELEVATION
RIM TOP OF CATCH BASIN GRATE
TS TOE OF SLOPE
LP LOW POINT
HP HIGH POINT
FL FLOWLINE
(E) EXISTING
(P) PROPOSED
SYMBOL DESCRIPTION ABBREVIATIONS
XX" ABS PIPE S = XX%
586.50 ELEV
N
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© MELTON DESIGN GROUP INCCOPYRIGHT 2021
SHEET NUMBER
MELTON DESIGN GROUP:
PROJECT NUMBERS
NO. DESCRIPTION DATE
DATES
SHEET TITLE
PROJECT
CONSULTANT
CLIENT
LICENSE
8.
1.
3.
2.
7.
4.
6.
5.
820 BROADWAY ST.
CHICO, CA 95928
(530) 899-1616
meltondg.com
SHEET ___ OF ___
CITY OF UKIAH
RIVERSIDE PARK
REGENERATION
2369
30% CD's 03-29-2022
PL
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0 40 80
SCALE: 1" = 40'
GRADING PLAN
L1.1
4
SOIL SAMPLE LOCATION MAP
SOIL DISPOSAL NOTES
EXCERPT - ESA SOIL CONTAMINATION REPORT #1, 04-14-2022
EXCERPT - ESA SOIL CONTAMINATION REPORT #2, 06-05-2022
ESA SOIL CONTAMINATION REPORT #2, 06-05-2022, PAGE 9
VERTICAL AND HORIZONTAL DATUMS WERE PROVIDED BY
RRMDESIGNGROUP RIVERSIDE PARK-PHASE ONE ROUGH GRADING
PROJECT CONSTRUCTION DOCUMENTS GRADING PLAN DATED JULY 9, 2010.
CONFIRMED AS;
HORIZONTAL DATUM: NAD 83 ZONE 2 BASED UPON GPS OBSERVATIONS,
PROCESSED BY NGS OPUS (SEPTEMBER 18, 2019) WITH CORS STATIONS
P192, P190 & P185, REFERENCE EPOCH 2010.00 AT CONTROL POINT #200
VERTICAL DATUM: NAVD 88 BASED UPON GPS OBSERVATIONS, PROCESSED
BY NGS OPUS (SEPTEMBER 18, 2019) WITH CORS STATIONS P192, P190 &
P185, REFERENCE EPOCH 2010.00 AT CONTROL POINT #200
CONTOUR INTERVAL = 1 FOOT
DATUM NOTES
SURFACE ROUGHENING
NOT TO SCALE
1
L1.1
LIMIT OF WORK
Page 541 of 791
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Station
Station
PROFILE VIEW OF GRADING SECTION-1
580.00
585.00
590.00
595.00
600.00
580.00
585.00
590.00
595.00
600.00-0+50.00 0+00.000+00.00 1+00.00 2+00.00 3+00.00 4+00.00 4+62.97 5+00.00 5+50.00
0+00.00 1+00.00 2+00.00 3+00.00 4+00.00 4+62.97 5+00.00 5+50.00
MICRO-DEPRESSION
ELEV: 586'
PROPOSED SURFACE
EXISTING SURFACE
OUTFALL
ELEV: 587'
FLOWLINE
ELEV: 586.9'
(P) WETLAND HABITAT, SEE NOTE 1
PROPOSED SURFACE
CUT
FILL
(P) WETLAND HABITAT, SEE NOTE 1
GRADING
SECTIONS
L1.2
5
© MELTON DESIGN GROUP INCCOPYRIGHT 2021
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PROJECT NUMBERS
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PROJECT
CONSULTANT
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LICENSE
8.
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1. OVEREXCAVATE (P) WETLAND HABITAT AREAS AND BACKFILL WITH COMPACTED CLAY
AND NATIVE TOPSOIL AS SHOWN IN DETAIL 3, SHEET L2.0
NOTES:
Page 542 of 791
El
e
v
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El
e
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Station
Station
PROFILE VIEW OF GRADING SECTION - 2
570.00
575.00
580.00
585.00
590.00
595.00
600.00
570.00
575.00
580.00
585.00
590.00
595.00
600.00-0+50.00 0+00.000+00.00 1+00.00 2+00.00 3+00.00 4+00.00 5+00.00 6+00.00 7+00.00 8+00.00 8+83.90 9+00.00 9+50.00
0+00.00 1+00.00 2+00.00 3+00.00 4+00.00 5+00.00 6+00.00 7+00.00 8+00.00 8+83.909+00.00 9+50.00
PROPOSED SURFACE
EXISTING SURFACE
WATER RETENTION LEVEL
ELEV: 577'
CUT
FILL
(P) WETLAND HABITAT, SEE NOTE 1 (P) WETLAND HABITAT, SEE NOTE 1
(E) JURISDICTIONAL
WETLAND, RETAIN
AND PROTECT
GRADING
SECTIONS
L1.3
6
© MELTON DESIGN GROUP INCCOPYRIGHT 2021
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LICENSE
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14
1. OVEREXCAVATE (P) WETLAND HABITAT AREAS AND BACKFILL WITH COMPACTED CLAY
AND NATIVE TOPSOIL AS SHOWN IN DETAIL 3, SHEET L2.0
NOTES:
Page 543 of 791
El
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El
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Station
Station
570.00
575.00
580.00
585.00
590.00
595.00
600.00
570.00
575.00
580.00
585.00
590.00
595.00
600.00-0+50.00 0+00.00 1+00.00 2+00.00 3+00.00 4+00.00 5+00.00 5+35.46 6+00.00 6+50.00
0+00.00 1+00.00 2+00.00 3+00.00 4+00.00 5+00.00 5+35.46 6+00.00 6+50.00
EXISTING SURFACE
PROPOSED SURFACE
WATER RETENTION LEVEL
ELEV: 577'
EXISTING PEDESTRIAN PATH
CUT
FILL
(P) WETLAND
HABITAT, SEE
NOTE 1
(E) JURISDICTIONAL WETLAND, RETAIN AND PROTECT
GRADING
SECTIONS
L1.4
7
© MELTON DESIGN GROUP INCCOPYRIGHT 2021
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CONSULTANT
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LICENSE
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2.
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6.
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CHICO, CA 95928
(530) 899-1616
meltondg.com
SHEET ___ OF ___
CITY OF UKIAH
RIVERSIDE PARK
REGENERATION
2369
30% CD's 03-29-2022
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1. OVEREXCAVATE (P) WETLAND HABITAT AREAS AND BACKFILL WITH COMPACTED CLAY
AND NATIVE TOPSOIL AS SHOWN IN DETAIL 3, SHEET L2.0
NOTES:
Page 544 of 791
01 GENERAL
SYMBOL DESCRIPTION DETAIL
CLAY LAYER 3/L2.0
PAVING
SYMBOL DESCRIPTION DETAIL
BASALT CHIP SURFACE (CRUSHER DUST 3/8" MINUS). COMPACT IN 1/L2.0
TWO EQUAL LIFTS. SURFACE TO CONFORM TO ADA
REQUIREMENTS.
GRAVEL 1" MINUS, 3" DEPTH. COMPACT NATIVE SOIL TO 90% R.D.
INSTALL AND COMPACT GRAVEL IN TWO EQUAL LIFTS.
SITE FURNISHINGS
SYMBOL DESCRIPTION DETAIL
BOULDER - SEE BOULDER SCHEDULE FOR SIZES 2/L2.0
01-01
P-101
P-102
S-105
LIMIT OF WORK
5
8
6
.
5
586.00 LP
586.00 LP
586.00 LP
586.00 LP
586.00 LP
594.10 HP
594.10 HP
591.05 HP
594.10 HP
592.15 HP
(589.40) PATH
(588.50) PATH(588.60) PATH
(588.80) PATH
(588.90) PATH
(588.00) PATH
586.50 ELEV
586.44 ELEV
586.92 FL
588.01
OUTFALL
(588.57) PATH
(587.72) PATH
(590.00) PATH
(590.81) PATH
(591.51) PATH
(591.96)
PATH
586.76 FL
586.45 FL
586.81 FL
586.80 FL
586.89 FL
5
8
0
5
8
5
5
7
8
5
7
9
5
8
1
5
8
2
5
8
3
5
8
4
5
8
6
5
8
7
5
8
0
5
8
5
5
7
8
5
7
9
5
8
1
5
8
2
5
8
3
5
8
4
5
8
6
5
8
7
5
8
8
5
8
8
5
9
0
59
0
5
8
7
5
8
8
5
8
9
5
9
1
59
1
5
9
2
59
2
5
9
3
59
3
5
9
4
59
4
590
589
591
592593594
59
1
59
2
59
3
59
4
59
4
590
589
588
591
587
588
58
7
58
8
58
9
58659
2
592
589.80 LP
587
58
9
5
8
7
590
591
(589.49) PATH
(586.84) PATH
588
59
0
59
0
588
58
8
58
6
58
4
5
8
2
58
8
588.22
588.26
58
9
586.25 586
.
2
5
586
.
2
5
5
8
6
.
2
5
5
8
7
2
1
3
2
2
2
3 2
1
2
1
2
1
P-101
P-101
S-105
S-105
01-01
01-01
01-01
P-102
LIMIT OF WORK
CONFORM TO
EXISTING PATH
CONFORM TO
EXISTING PATH
SYMBOL DESCRIPTION
2' x 2' BOULDER 4
2' x 4' BOULDER 7
4' x 6' BOULDER 2
2
1
3
QUANTITY
EXISTING CONDITIONS NOTE
1. CONTRACTOR SHALL BE RESPONSIBLE TO PROTECT AND RETAIN
EXISTING HARDSCAPE, ASPHALT PATHS, LANDSCAPING, IRRIGATION,
ETC. THAT ARE NOT DESIGNATED FOR DEMOLITION OR
MODIFICATION.
2. CONTRACTOR SHALL COVER EXISTING ASPHALT PATHS, ROADWAYS,
CURBS, MOW CURBS AND OTHER ELEMENTS TO PROTECT FROM
DAMAGE DURING CONSTRUCTION.
3. CONTRACTOR SHALL BE RESPONSIBLE TO REPAIR AND/OR REPLACE
ALL DAMAGED SURFACES, AMENITIES, HARDSCAPES, LANDSCAPE,
IRRIGATION, ETC. DUE TO HIS/HER ACTIVITY OR NEGLECT AND AS
DIRECTED BY OWNER.
REFERENCE NOTES LEGEND
1. CONFIRM ALL LOCATIONS OF EXISTING UTILITIES WITHIN PROJECT SITE PRIOR TO DEMOLITION
AND EXCAVATION. THE CONTRACTOR SHALL BE RESPONSIBLE TO PROTECT AND RETAIN
EXISTING UTILITIES AND THE REPAIR AND/OR REPLACEMENT OF UTILITIES DAMAGED DUE TO
CONTRACTORS WORK OR NEGLECT.
2. THE LANDSCAPE ARCHITECT CANNOT BE RESPONSIBLE FOR THE COMPLETENESS OR ACCURACY
OF EXISTING INFORMATION. PROVISION OF UTILITY LOCATION DOES NOT IN ANY WAY RELIEVE THE
CONTRACTOR RESPONSIBILITY TO CONDUCT FIELD DISCOVERY TO VERIFY EXISTING CONDITIONS.
3. THE CONTRACTOR IS RESPONSIBLE TO COORDINATE HIS WORK WITH THE WORK OF OTHERS.
4. CONSTRUCTION SHALL CONFORM TO ALL UNIFORM BUILDING CODES AND SPECIFICATIONS.
5. CONTRACTOR SHALL OBSERVE ALL SAFETY REGULATIONS PERTAINING TO THIS PROJECT.
6. ANY CHANGES SHALL BE APPROVED BY THE LANDSCAPE ARCHITECT PRIOR TO CONSTRUCTION.
CONSTRUCTION NOTES
BOULDER SCHEDULE
CONSTRUCTION
PLAN AND
DETAILS
L2.0
10
© MELTON DESIGN GROUP INCCOPYRIGHT 2021
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MELTON DESIGN GROUP:
PROJECT NUMBERS
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PROJECT
CONSULTANT
CLIENT
LICENSE
8.
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3.
2.
7.
4.
6.
5.
820 BROADWAY ST.
CHICO, CA 95928
(530) 899-1616
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SHEET ___ OF ___
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REGENERATION
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N
O
R
T
H
0 40 80
SCALE: 1" = 40'
LIMIT OF WORK
LIMIT OF WORK
JURISDICTIONAL WETLAND
SYMBOL LEGEND
NOTES:
1. BASALT CHIP SHALL BE BASALT QUARRY FINES,
14 INCH OR LESS. COLOR: MATCH EXISTING.
CONTRACTOR TO SUBMIT SAMPLE FOR APPROVAL BY LANDSCAPE ARCHITECT.
2. APPLY WEED KILLER AND PRE-EMERGENT TO AREA PRIOR TO PLACEMENT OF BASALT CHIP.
3. INSTALL IN 2 EQUAL LIFTS.
4. AFTER PLACEMENT OF EACH LIFT, THOROUGHLY WATER UNTIL ENTIRE DEPTH IS MOIST.
COMPACT WITH A 1,000 TO 3,000 LB ROLLER AFTER GRADING AND WETTING.
SECTION
3
1'-0"VARIES1'-0"
4"
4"
123 4
BASALT CHIP SURFACE
NOT TO SCALE
BASALT CHIP SURFACE PER PLAN. 4" MINIMUM DEPTH AFTER
COMPACTION. SLOPE PER GRADING PLAN.
1
COMPACTED SUB-GRADE TO 90% RELATIVE DENSITY.2
CLEAN-CUT EDGE FOR INSTALLATION EXCAVATION, REPLACE
WITH NATIVE TOPSOIL FOR RE-VEGETATION.
3
NATIVE SOIL TO REMAIN UNDISTURBED.4
1
L2.0
1
5
3
1
2
3
4
5
4
7
SURFACE MATERIAL PER CONSTRUCTION PLAN
FINISH SURFACE
WATER WASHED GRANITE BOULDERS, SIZE PER PLAN. AVAILABLE FROM SIERRA
BOULDER, ROBERT WRIGHT (916) 955-0649. CONTRACTOR SHALL PROVIDE
PHOTO SAMPLE TO LANDSCAPE ARCHITECT FOR APPROVAL.
INSTALL BOULDER SO THAT 25% OF BOULDER IS BELOW FINISH GRADE.
NATIVE UNDISTURBED SUBGRADE
6" DEPTH CLASS II AGGREGATE BASE, COMPACT TO 90% RELATIVE DENSITY.
HEIGHT AND WEIGHT VARIES. SEE BOULDER SCHEDULE, SHEET L-2.0
6
7
2
BOULDER INSTALLATION
6
NOT TO SCALE
2
L2.0
SEASONAL WETLAND MICRO-DEPRESSION
TYPICAL SECTION
NOT TO SCALE
SEE TYPICAL SECTION
EXTEND CLAY LAYER MINIMUM 24" BELOW FINISH GRADE MEASURED
PERPENDICULAR TO SLOPE
1
FINISH GRADE2
WATER LEVEL AT FULL POOL. SEE GRADING PLANS3
FINISH GRADE NATIVE SOIL COMPACTED TO 85% RELATIVE DENSITY. 8"
DEPTH EXCEPT AT EDGES, WHERE 24" DEEP AS SHOWN. REFER TO
GRADING PLAN FOR FINAL GRADES
4
BENTONITE CLAY 4" DEPTH. TUCK DOWN 24" AS SHOWN.5
SUBGRADE, NATIVE SOIL COMPACTED TO 90% RELATIVE DENSITY6
3
4
5
6
2
8
"
5
6
1
1
2
3
1
2
4
"
3
L2.0
SYMBOL DESCRIPTION
Page 545 of 791
LIMIT OF WORK
LIMIT OF WORK
LIMIT OF WORK
5
8
6
.
5
586.00 LP
586.00 LP
586.00 LP
586.00 LP
586.00 LP
594.10 HP
594.10 HP
591.05 HP
594.10 HP
592.15 HP
(589.40) PATH
(588.50) PATH(588.60) PATH
(588.80) PATH
(588.90) PATH
(588.00) PATH
586.50 ELEV
586.44 ELEV
586.92 FL
588.01
OUTFALL
(588.57) PATH
(587.72) PATH
(590.00) PATH
(590.81) PATH
(591.51) PATH
(591.96)
PATH
586.76 FL
586.45 FL
586.81 FL
586.80 FL
586.89 FL
5
8
0
5
8
5
5
7
8
5
7
9
5
8
1
5
8
2
5
8
3
5
8
4
5
8
6
5
8
7
5
8
0
5
8
5
5
7
8
5
7
9
5
8
1
5
8
2
5
8
3
5
8
4
5
8
6
5
8
7
5
8
8
5
8
8
5
9
0
59
0
5
8
7
5
8
8
5
8
9
5
9
1
59
1
5
9
259
2
5
9
3
59
3 5
9
4
59
4
590
589
591
592593594
59
1
59
2
59
3
59
4
59
4
590
589
588
591
587
588
58
7
58
8
58
9
586
59
2
592
589.80 LP
587
58
9
5
8
7
590
591
(589.49) PATH
(586.84) PATH
588
59
0
59
0
588
58
8
58
658
4
5
8
2
58
8
588.22
588.26
58
9
586.25 586
.
2
5
586
.
2
5
5
8
6
.
2
5
5
8
7
SAMPLE GRASS MIX PATTERN, 1:1.5 RATIO
CAREX TO ELYMUS
CAREX BARBARAE 36" O.C.
ELYMUS TRITICOIDES 24" O.C.
TREES CODE BOTANICAL NAME COMMON NAME SIZE QTY
POP FRE POPULUS FREMONTII FREMONT COTTONWOOD TREEPOT4 29
QUE LOB QUERCUS LOBATA VALLEY OAK TREEPOT4 48
QUE WIS QUERCUS WISLIZENI INTERIOR LIVE OAK TREEPOT4 5
SAL LAE SALIX LAEVIGATA RED WILLOW TREEPOT4 17
LARGE SHRUBS CODE BOTANICAL NAME COMMON NAME SIZE
COR SER CORNUS SERICEA RED TWIG DOGWOOD DEEPOT (D40)
HET ARB HETEROMELES ARBUTIFOLIA TOYON DEEPOT (D40)
SAM NIG SAMBUCUS NIGRA SSP. CAERULERA MEXICAN ELDERBERRY DEEPOT (D40)
SHRUBS CODE BOTANICAL NAME COMMON NAME SIZE
ROS CAL ROSA CALIFORNICA CALIFORNIA WILD ROSE DEEPOT (D40)
SYM ALB SYMPHORICARPOS ALBUS LAEVIGATUS COMMON SNOWBERRY DEEPOT (D40)
FRA CAL FRANGULA CALIFORNICA COFFEEBERRY DEEPOT (D40)
GRASSES CODE BOTANICAL NAME COMMON NAME SIZE
CAR BAR CAREX BARBARAE SANTA BARBARA SEDGE SUPERCELL
REFER TO SAMPLE GRASS MIX
PATTERN
ELY TRI ELYMUS TRITICOIDES WILD RYE SUPERCELL
REFER TO SAMPLE GRASS MIX
PATTERN
15' x 15' SQUARE (NOT TO SCALE)
39
34
9
33
79
10
1,185
1,738
TOTAL GRASSES:2,923
EROSION CONTROL MIX
BULK LBS./AC PLS lbs/AC.SPECIES MINIMUM
GERMINATION (%)
25 22.50 Bromus carinatus / California Brome 90
10 8.50 Elymus glaucus / Blue Wildrye 85
6 5.28 Festuca microstachys / Small Fescue 88
4 3.20 Trifolium willdenovii / Tomcat Clover 80
UPLAND SEED MIX
BROMUS CARINATUS / CALIFORNIA BROME SEED 5%
CALOCHORTUS SUPERBUS / YELLOW MARIPOSA LILY SEED 10%
CALOCHORTUS TOLMIEI / TOLMIE STAR TULIP SEED 10%
CHLOROGALUM POMERIDIANUM / SOAP PLANT SEED 2.5%
CLARKIA CONCINNA SSP. CONCINNA / RED RIBBONS SEED 5%
CLARKIA GRACILIS / SLENDER CLARKIA SEED 5%
DICHELOSTEMMA CAPITATUM SSP. CAPITATUM / BLUE DICKS SEED 5%
ELYMUS GLAUCUS / BLUE WILDRYE SEED 20%
ERIOGONUM NUDUM / NAKED BUCKWHEAT SEED
MELICA CALIFORNICA / MELIC SEED 10%
TRIFOLIUM FUCATUM / BULL CLOVER SEED 10%
TRIFOLIUM WILLDENOVII / TOMCAT CLOVER SEED 5%
TRITELEIA LAXA / ITHURIEL'S SPEAR SEED 7.5%
TRANSITIONAL SEED MIX
ELYMUS GLAUCUS / BLUE WILDRYE SEED 40%
ELYMUS TRITICOIDES / WILD RYE SEED 10%
GRINDELIA CAMPORUM / GREAT VALLEY GUMWEED SEED 10%
SISYRINCHIUM BELLUM / BLUE-EYED GRASS SEED 5%
WETLAND SEED MIX
BROMUS SITCHENSIS VAR. CARINATUS / CALIFORNIA BROME SEED 5%
ELYMUS GLAUCUS / BLUE WILDRYE SEED 5%
ELYMUS MULTISETUS / BIG SQUIRRELTAIL GRASS SEED 5%
ESCHSCHOLZIA CALIFORNICA / CALIFORNIA POPPY SEED 2.5%
FESTUCA MICROSTACHYS VAR. UPLAND / SMALL FESCUE SEED 5%
HELENIUM BOLANDERI / COASTAL SNEEZEWEED SEED 2.5%
HORDEUM BRACHYANTHERUM / MEADOW BARLEY SEED 30%
LASTHENIA CALIFORNICA / CALIFORNIA GOLDFIELDS SEED 2.5%
LUPINUS BICOLOR / MINIATURE LUPINE SEED 2.5%
SISYRINCHIUM BELLUM / BLUE-EYED GRASS SEED 2.5%
TRIFOLIUM FUCATUM / BULL CLOVER SEED 2.5%
TRIFOLIUM MICROCEPHALUM / HAIRY CLOVER SEED 2.5%
1. VERIFY EXACT LOCATION OF ALL UNDERGROUND UTILITIES PRIOR TO CONSTRUCTION.
2. ALL PLANT MATERIAL TO BE SET UP FOR REVIEW BY LANDSCAPE ARCHITECT PRIOR TO
INSTALLATION. NO SUBSTITUTIONS FOR PLANT MATERIAL WILL BE ALLOWED UNLESS PRIOR
ARRANGEMENTS HAVE BEEN APPROVED BY LANDSCAPE ARCHITECT. IN THE EVENT OF PLANT
MATERIAL UNAVAILABILITY, CONTACT LANDSCAPE ARCHITECT FOR ALTERNATIVE SOURCES OR
APPROVED SPECIES SUBSTITUTION.
3. PLANT QUANTITIES ARE FOR CONVENIENCE OF THE CONTRACTOR. CONTRACTOR TO CONFIRM
EXACT NUMBER.
4. TREE STAKES ARE TO BE PLACED PERPENDICULAR TO PREVAILING WINDS. REMOVE NURSERY
STAKES, REPLACE WITH STAKES PER DETAIL. TREE TIES SHALL BE CINCH-TIE OR EQUAL.
5. ALL TREE, SHRUB AND GROUND COVER PLANTINGS TO HAVE BARK MULCH PLACED AROUND PLANT
BASE PER PLANTING DETAILS. SEE CONSTRUCTION PLAN.
6. REFER TO PLANS, DETAILS AND SPECIFICATIONS FOR ADDITIONAL INFORMATION.
7. PLANT MATERIAL SHALL BE BID ON THE BASIS OF SPECIES AND CONTAINER SIZE, NOT ON
CONTAINER SIZE ALONE.
N
O
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PLANTING PLAN
L3.0
11
© MELTON DESIGN GROUP INCCOPYRIGHT 2021
SHEET NUMBER
MELTON DESIGN GROUP:
PROJECT NUMBERS
NO. DESCRIPTION DATE
DATES
SHEET TITLE
PROJECT
CONSULTANT
CLIENT
LICENSE
8.
1.
3.
2.
7.
4.
6.
5.
820 BROADWAY ST.
CHICO, CA 95928
(530) 899-1616
meltondg.com
SHEET ___ OF ___
CITY OF UKIAH
RIVERSIDE PARK
REGENERATION
2369
30% CD's 03-29-2022
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0 40 80
SCALE: 1" = 40'
HYDROSEED SCHEDULE
PLANT SCHEDULE
PLANTING NOTES
LIMIT OF WORK
JURISDICTIONAL WETLAND
SYMBOL LEGEND
SYMBOL DESCRIPTION
Page 546 of 791
PLANTING
DETAILS
L3.1
12
© MELTON DESIGN GROUP INCCOPYRIGHT 2021
SHEET NUMBER
MELTON DESIGN GROUP:
PROJECT NUMBERS
NO. DESCRIPTION DATE
DATES
SHEET TITLE
PROJECT
CONSULTANT
CLIENT
LICENSE
8.
1.
3.
2.
7.
4.
6.
5.
820 BROADWAY ST.
CHICO, CA 95928
(530) 899-1616
meltondg.com
SHEET ___ OF ___
CITY OF UKIAH
RIVERSIDE PARK
REGENERATION
2369
30% CD's 03-29-2022
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1
2
3
4
5
6
RO
O
T
B
A
L
L
+
2
"
2X ROOT BALL
7
TREE/SHRUB PLANTING
8
SET ROOT BALL CROWN 1" HIGHER THAN
SURROUNDING FINISHED GRADE.
1
SLOPE FINISHED GRADE AT BACKFILL AWAY
FROM ROOT BALL.
2
FINISHED GRADE.3
PLANT TABLETS PER SPECIFICATIONS4
BACKFILL MIX, SEE NOTES AND SPECIFICATIONS.5
NATIVE SOIL MIX FIRMLY COMPACTED.6
GOPHER BASKET: GALVANIZED CHICKEN WIRE,
EXPOSE 2" ABOVE GRADE. FOLD-IN AT BOTTOM
FOR FULL COVERAGE AT SIDES AND BOTTOM.
PLACE BASKET BEFORE BACKFILL AND PLANTING.
7
36" PROTECTIVE TREE TUBE AVAILABLE
THROUGH TREE PRO (800) 875-8071 OR
APPROVED EQUAL. INSTALL ON TREES ONLY PER
MANUFACTURER'S RECOMMENDATIONS.
8
ROOT BALL
NOT TO SCALE
1
L3.1
RO
O
T
B
A
L
L
+
2
"
2X ROOT BALL
TREE/SHRUB PLANTING ON SLOPE
ROOT BALL
NOT TO SCALE
8
5
6
11
SET ROOT BALL CROWN 1" HIGHER THAN TOP
OF BACKFILL MIX
1
SLOPE FINISHED GRADE AT BACKFILL AWAY
FROM ROOT BALL.
2
ORIGINAL GRADE.3
PLANT TABLETS PER SPECIFICATIONS4
BACKFILL MIX, SEE NOTES AND SPECIFICATIONS.5
NATIVE SOIL MIX FIRMLY COMPACTED.6
GOPHER BASKET: GALVANIZED CHICKEN WIRE,
EXPOSE 2" ABOVE GRADE. FOLD-IN AT BOTTOM
FOR FULL COVERAGE AT SIDES AND BOTTOM.
PLACE BASKET BEFORE BACKFILL AND PLANTING.
7
36" PROTECTIVE TREE TUBE AVAILABLE
THROUGH TREE PRO (800) 875-8071 OR
APPROVED EQUAL. INSTALL ON TREES ONLY PER
MANUFACTURER'S RECOMMENDATIONS.
8
ORIGINAL SLOPE SHOULD PASS THROUGH THE
POINT WHERE THE TRUNK BASE MEETS
SUBSTRATE/SOIL.
9
PRIOR TO MULCHING, LIGHTLY TAMP SOIL
AROUND THE ROOT BALL IN 6" LIFTS TO BRACE
TREE. DO NOT OVER COMPACT. WHEN THE
PLANTING HOLE HAS BEEN BACKFILLED, POUR
WATER AROUND THE ROOT BALL TO SETTLE THE
SOIL.
10
ROUND-TOPPED SOIL BERM ABOVE ROOT BALL
SURFACE SHALL BE CENTERED ON THE DOWNHILL
SIDE OF THE ROOT BALL FOR 240°.
11
3
7
10
4
1
2
9
L3.1
2
PLAN
SECTION VIEW
EQ.EQ.
1
2
3
4
5
6
7
FINISH SURFACE WITH 2" OF TOP
DRESSING OF MULCH. SEE SPECS.
1
SOIL BELOW MULCH2
AMENDED SOIL. SEE PLANS FOR SOIL
PREPARATION.
3
EXISTING SOIL4
GROUNDCOVER PLANTS TO BE
TRIANGULARLY SPACED,
ROWS OFFSET 86% PLANT DISTANCE.
5
MULCH PER PLAN.6
ADJACENT PAVING PER PLAN.7
NOTES:
1. SEE PLANTING LEGEND FOR GROUNDCOVER SPECIES AND SIZE.
2. SETTLE SOIL AROUND ROOT BALL OF EACH GROUNDCOVER PRIOR TO MULCHING.
6"
M
I
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GROUND COVER PLANTING
86
%
DI
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NOT TO SCALEL3.1
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Page 547 of 791
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586.00 LP
586.00 LP
586.00 LP
586.00 LP
586.00 LP
594.10 HP
594.10 HP
591.05 HP
594.10 HP
592.15 HP
(589.40) PATH
(588.50) PATH(588.60) PATH
(588.80) PATH
(588.90) PATH
(588.00) PATH
586.50 ELEV
586.44 ELEV
586.92 FL
588.01
OUTFALL
(588.57) PATH
(587.72) PATH
(590.00) PATH
(590.81) PATH
(591.51) PATH
(591.96)
PATH
586.76 FL
586.45 FL
586.81 FL
586.80 FL
586.89 FL
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588.26
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7
POC CONNECT TO (E) 2" MAIN LINE,
VERIFY LOCATION. MAINTAIN 2'-0"
OFF EDGE OF PAVING
EXISTING 2" MAIN LINE
EXISTING 2" MAIN LINE114"
112"
112"
114"114"
1"
2
37.2112"
1
28.6112"
2"
3
29.4112"
4
24.8112"
1"
114"
114"
1"
1"
CAP MAIN LINE, INSTALL IN
ROUND IRRIGATION BOX.
2"
2
5
°
(likely) full trajectory of 45'
CAP MAIN LINE, INSTALL IN
ROUND IRRIGATION BOX.
1"112"
1"
11 4"
114"
1"
LIMIT OF WORK
LIMIT OF WORK
LIMIT OF WORK
SYMBOL MANUFACTURER/MODEL/DESCRIPTION
HUNTER ICZ-151-XL-40
DRIP CONTROL ZONE KIT. 1-1/2IN. ICV GLOBE VALVE WITH
1IN. HY100 FILTER SYSTEM. PRESSURE REGULATION: 40PSI.
FLOW RANGE: 20 GPM TO 60 GPM. 120 MESH STAINLESS
STEEL SCREEN. 1-1/2IN. INLET X SINGLE 2IN. OUTLET. IF DC
LATCHING SOLENOID NOT INCLUDED, ORDER SEPARATELY,
IF NEEDED, IN ORDER TO BE COMPATIBLE WITH HUNTER
NODE BATTERY CONTROLLER. HUNTER NODE-200
2-STATION BATTERY-POWERED CONTROLLER TO BE
INSTALLED INSIDE VALVE BOX
PIPE TRANSITION POINT
PIPE TRANSITION POINT FROM PVC LATERAL TO HUNTER
HDL-06-12-CV DRIP LINE. RUN DRIP TUBING TO ALL PLANTS
AND TREES WITHIN DASHED LINE BOUNDARY SHOWN ON
PLANS. INSTALL TWO LINES TO EACH TREE/PLANT IN
GROUPS OR ROWS, OR SINGLE LOOP, AS SHOWN IN DRIP
IRRIGATION DETAILS. ALL DRIP LINE SHALL BE INSTALLED
ON-GRADE.
SYMBOL MANUFACTURER/MODEL/DESCRIPTION
HUNTER HQ-44LRC QUICK COUPLER VALVE
QUICK COUPLER VALVE, YELLOW RUBBER LOCKING COVER,
RED BRASS AND STAINLESS STEEL, WITH 1IN. NPT INLET,
2-PIECE BODY.
ISOLATION VALVE
ISOLATION VALVE - 2" AND SMALLER - WILKINS 850-XL FULL
PORT BRONZE BALL VALVE. 2-1/2" AND LARGER - NIBCO
619-RW-SON FLANGED GATE VALVE WITH SQ. OP. NUT. SIZE
PER PIPE SIZE. LOCATION SHOWN FOR GRAPHIC CLARITY.
INSTALL IN PLANTER. CONTRACTOR SHALL LOCATE FOR
LANDSCAPE ARCHITECT APPROVAL PRIOR TO INSTALLATION.
IRRIGATION LATERAL LINE: PVC SCHEDULE 40
IRRIGATION MAINLINE: PVC SCHEDULE 40
PIPE SLEEVE: PVC SCHEDULE 40
SCHEDULE 40 PVC AT 2X LINE SIZE FOR LATERALS, CONDUIT
AND MAINLINE UNDER ALL PAVING, TYPICAL, WHETHER
SHOWN OR NOT. COORDINATE LOCATIONS WITH GENERAL
CONTRACTOR PRIOR TO PAVING INSTALLATION. WIRES AND
MAINLINE SHALL BE PLACED ON SEPARATE SLEEVES.
IRRIGATION SCHEDULE
N
O
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T
H
IRRIGATION PLAN
L4.0
13
© MELTON DESIGN GROUP INCCOPYRIGHT 2021
SHEET NUMBER
MELTON DESIGN GROUP:
PROJECT NUMBERS
NO. DESCRIPTION DATE
DATES
SHEET TITLE
PROJECT
CONSULTANT
CLIENT
LICENSE
8.
1.
3.
2.
7.
4.
6.
5.
820 BROADWAY ST.
CHICO, CA 95928
(530) 899-1616
meltondg.com
SHEET ___ OF ___
CITY OF UKIAH
RIVERSIDE PARK
REGENERATION
2369
30% CD's 03-29-2022
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0 40 80
SCALE: 1" = 40'
LIMIT OF WORK
JURISDICTIONAL WETLAND
SYMBOL LEGEND
SYMBOL DESCRIPTION
DUE TO THE SCALE OF THE DRAWINGS, IT IS NOT POSSIBLE TO INDICATE ALL OFFSET FITTINGS, SLEEVES, ETC., WHICH MAY
BE REQUIRED. THE CONTRACTOR SHALL CAREFULLY INVESTIGATE THE STRUCTURAL AND FINISHED CONDITIONS AFFECTING ALL
OF THE WORK AND PLAN ACCORDINGLY, FURNISHING SUCH FITTINGS, MISCELLANEOUS COMPONENTS, ETC., AS MAY BE
REQUIRED TO MEET SUCH CONDITIONS.
DRAWINGS ARE GENERALLY DIAGRAMMATIC AND INDICATIVE OF THE WORK TO BE INSTALLED. THE WORK SHALL BE
INSTALLED IN THE MOST DIRECT AND COMPETENT MANNER, SO THAT CONFLICTS BETWEEN THE IRRIGATION WATER SYSTEMS
AND EXISTING AND NEW UTILITIES, PLANTING, AND ARCHITECTURAL FEATURES WILL BE AVOIDED.
ROUTING OF MAIN LINE AND LATERALS ARE DIAGRAMMATIC. INSTALL ALL MAINLINE, LATERALS AND VALVES IN PLANTERS
EXCEPT WHEN CROSSING BENEATH PAVEMENT, WALK WAYS, ETC.
ALL MAIN LINE AND LATERALS CROSSING BENEATH PAVEMENT, CONCRETE, FOUNDATIONS, WALLS, ETC. SHALL BE
INSTALLED IN SLEEVES. SEE DETAILS AND SPECIFICATIONS FOR TYPE. SIZE TO PROVIDE A MINIMUM OF 25% VOID SPACE IN
SLEEVE AFTER PIPES ARE INSTALLED.
GRAPHIC CLARITY:
1. THIS SYSTEM IS DESIGNED FOR A MAXIMUM DEMAND OF 50 GPM AND 85 PSI AT POINT OF
CONNECTION WITH A 6-HOUR WATER WINDOW. THE CONTRACTOR SHALL BE RESPONSIBLE
TO VERIFY EXISTING CONDITIONS. COORDINATE WITH OWNER TO REVIEW IRRIGATION
SYSTEM PRIOR TO START OF WORK. IN THE EVENT THAT EXISTING CONDITIONS ARE DIFFERENT
THAN STATED, CONTACT LANDSCAPE ARCHITECT PRIOR TO CONSTRUCTION.
2. THE INTENT OF THIS IRRIGATION SYSTEM IS TO PROVIDE THE MINIMUM AMOUNT OF WATER
REQUIRED TO SUSTAIN GOOD PLANT HEALTH. IT SHALL BE THE RESPONSIBILITY OF THE
CONTRACTOR TO PROGRAM THE IRRIGATION CONTROLLER BASED ON RECOMMENDATIONS
FROM THE LANDSCAPE WATER AUDIT AND AS REQUIRED BY THE 2020 UPDATED MODEL WATER
EFFICIENT LANDSCAPE ORDINANCE, CALIFORNIA CODE OF REGULATIONS TITLE 23, DIVISION 2,
CHAPTER 2.7 AND EXISTING FIELD CONDITIONS. THE CONTRACTOR SHALL MAKE SCHEDULING
ADJUSTMENTS AS NEEDED TO ACHIEVE THE MOST EFFICIENT APPLICATION OF WATER BASED ON
PLANT TYPE, WATER USE REQUIREMENTS, SOIL TYPE, GRADES, SUN EXPOSURE, SHADE, WIND,
ETC.
3. THIS DRAWING IS DIAGRAMMATIC. IRRIGATION COMPONENTS SHOWN BENEATH PAVING,
UTILITIES, PLANTINGS, ETC. ARE FOR GRAPHIC CLARITY ONLY. PLACE ALL PIPING, VALVES, AND
OTHER IRRIGATION COMPONENTS WITHIN THE ADJACENT PLANTER EXCEPT WHERE PIPES
CROSSOVER BENEATH PAVING, STRUCTURES, WALLS, ETC.. THE CONTRACTOR SHALL PLACE
PIPING TO PREVENT CONFLICT WITH UTILITIES, TREE LOCATIONS, PLANTING, HARDSCAPE
COMPONENTS, WATER PLAY FEATURES, PLAY AREAS AND FURNISHINGS. SEE PLANTING PLAN
FOR PLANT COUNT AND LAYOUT. REFER TO CONTRACT DOCUMENTS FOR PROJECT SCOPE.
4. THE CONTRACTOR SHALL PROVIDE COMPLETE RECORD DRAWINGS TO OWNER AT
COMPLETION OF PROJECT AND AS REQUIRED BY CONTRACT DOCUMENTS.
5. THE IRRIGATION SYSTEM IS DESIGNED TO OPERATE AT THE FOLLOWING PRESSURES: DRIP
LINE - 40 PSI. ALL IRRIGATION SHALL BE INSTALLED BY CONTRACTOR AT THE LOCATIONS
INDICATED ON THE DRAWINGS. IT SHALL BE THE RESPONSIBILITY OF CONTRACTOR TO NOTIFY
LANDSCAPE ARCHITECT OF ANY DEVIATION WHICH MAY AFFECT THE SPACING OR LOCATION
OF THE IRRIGATION LAYOUT.
6. TRENCH IRRIGATION MAIN LINES TO A DEPTH OF 24"; AND LATERALS TO A DEPTH OF 18".
DO NOT TRENCH DRIPLINE AT ALL; LEAVE ON GRADE. TRENCH ALL MAIN AND LATERAL LINES TO
A DEPTH OF 24" WHERE CROSSING BENEATH EXISTING PATH AND PLACE WITHIN SLEEVE, SIZE
AND TYPE PER PLAN.
7. CONTRACTOR SHALL BE RESPONSIBLE TO SLEEVE ALL MAIN LINES AND LATERAL LINES WHEN
CROSSING BENEATH PAVEMENT, WALKWAYS, BUILDINGS, WALLS, ETC. WHETHER OR NOT
SHOWN ON THE IRRIGATION PLAN. SIZE PER PLAN AND/OR AS NEEDED BASED ON THE
NUMBER OF IRRIGATION LINES AND SIZES. CONTROL WIRES SHALL BE SLEEVED INDEPENDENTLY.
CONTRACTOR SHALL BE RESPONSIBLE TO COORDINATE WITH OTHER TRADES TO INSTALL
SLEEVES REQUIRED.
8. ALL IRRIGATION REMOTE CONTROL VALVES, QUICK COUPLER VALVES, ELECTRIC PULL BOXES
SHALL BE INSTALLED IN PLANTED AREAS AND IN VALVE BOXES. NO VALVES/VALVE BOXES SHALL
BE INSTALLED IN PAVED AREAS OR IN TURF AREAS. VALVE BOXES SHALL BE GREEN, EXCEPT IF IN
DECOMPOSED GRANITE, IN WHICH CASE THEY SHALL BE TAN COLOR.
9. CONTRACTOR SHALL BE RESPONSIBLE TO PROVIDE A COMPLETE LANDSCAPE WATER AUDIT
PER REQUIREMENTS SET FORTH IN THE 2015 UPDATED MODEL WATER EFFICIENT LANDSCAPE
ORDINANCE, CALIFORNIA CODE OF REGULATIONS TITLE 23, DIVISION 2, CHAPTER2.7.
CONTRACTOR SHALL MAKE FINAL ADJUSTMENTS TO THE IRRIGATION SYSTEM BASED ON
LANDSCAPE WATER AUDIT RECOMMENDATIONS. SEE CONTRACT DOCUMENTS.
10. MAIN LINE PIPE SIZE TO BE AS NOTED ON PLANS. LATERAL PIPE SIZE DOWNSTREAM OF LAST
PIPE SIZE CALL OUT TO BE 1" PIPE.
11. SEE CONTRACT DOCUMENTS, SPECIFICATIONS AND DETAILS FOR ADDITIONAL
INFORMATION.
12. INSTALL ALL IRRIGATION EQUIPMENT MINIMUM 2'-0" OFF EDGE OF PAVING
IRRIGATION NOTES:
Page 548 of 791
IRRIGATION BOX LAYOUT
NOT TO SCALE
RECTANGULAR VALVE BOX
12"12"12"
12" TYPICAL
EDGE OF LAWN, WALK, FENCE, CURB, BUILDING, ETC.
NOTES:
1. CENTER VALVE BOX OVER REMOTE CONTROL VALVE TO FACILITATE SERVICING VALVE.
2. SET REMOTE CONTROL VALVE AND VALVE BOX ASSEMBLY IN LEVEL AREA OF PLANTER OR TURF AS
SHOWN ON PLAN. NO IRRIGATION BOXES SHALL BE INSTALLED IN CONCRETE, SIDEWALKS, PATHS,
ROAD WAYS, ETC.
3. SET VALVE BOXES ON LEVEL BED, 6" DEEP OF 3/4" CRUSHED ROCK. PLACE 1/4" GALVANIZED WIRE
MESH DIRECTLY BENEATH VALVE BOX ON TOP OF GRAVEL LEVELING BED.
4. SET BOXES PARALLEL TO EACH OTHER AND PERPENDICULAR TO EDGE OF LAWN, WALK, FENCE,
CURB, BUILDING, ETC.
5. AVOID HEAVILY COMPACTING SOIL AROUND VALVE BOXES TO PREVENT COLLAPSE AND
DEFORMATION OF VALVE BOX SIDES.
6. INSTALL VALVE BOX EXTENSION BY VALVE BOX MANUFACTURER AS REQUIRED TO COMPLETELY
ENCLOSE VALVE ASSEMBLY.
7. SET TOP OF BOX ABOVE SUB-GRADE: 3-1/4" FOR DECOMPOSED GRANITE AREAS; 1-1/2" IN TURF
AREAS. SET VALVE BOX HEIGHT TO MATCH GRADE OF ADJACENT HARDSCAPE.
8. VALVE BOXES IN TURF SHALL BE GREEN, VALVE BOXES IN DECOMPOSED GRANITE SHALL BE TAN.
9. GROUP VALVES TOGETHER AS SHOWN ON PLAN AND NOT TO EXCEED 3 VALVE BOXES IN ONE
LOCATION. STAKE LOCATION OF VALVES BOXES WITH DIMENSIONS OF AREA REQUIRED FOR
APPROVAL BY LANDSCAPE ARCHITECT PRIOR TO CONSTRUCTION.
10. NO VALVES OR VALVE BOXES SHALL BE INSTALLED WITHIN SIX (6) FEET OF AN EXITING OR NEW TREE
LOCATION.
TOP VIEW
L4.1
2
IRRIGATION
DETAILS
L4.1
14
© MELTON DESIGN GROUP INCCOPYRIGHT 2021
SHEET NUMBER
MELTON DESIGN GROUP:
PROJECT NUMBERS
NO. DESCRIPTION DATE
DATES
SHEET TITLE
PROJECT
CONSULTANT
CLIENT
LICENSE
8.
1.
3.
2.
7.
4.
6.
5.
820 BROADWAY ST.
CHICO, CA 95928
(530) 899-1616
meltondg.com
SHEET ___ OF ___
CITY OF UKIAH
RIVERSIDE PARK
REGENERATION
2369
30% CD's 03-29-2022
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90% CD's 08-18-2023
100% CD's 04-19-2024
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14
SECTION VIEW
NOTES:
1. GATE VALVES 2" AND SMALLER SHALL BE THREADED.
2. WHEN THE MAIN LINE IS TERMINATED AT THE VALVE,
EXTEND MAIN LINE 48" BEYOND VALVE BOX AND CAP.
6"
6"
1 4
5
6
7
8
9
10
11
12
2
6
8
13
33"
FINISH GRADE1
SET TOP OF BOX ABOVE FINISH GRADE: 1/2"
IN SEED, 1-1/2" IN SOD, 3-1/2" IN PLANTER
OR DECOMPOSED GRANITE
2
ALLOW 3" BETWEEN TOP OF THE INTERIOR
VALVE BOX COVER AND PVC PIPE
3
GREEN PLASTIC VALVE BOX WITH BOLT
DOWN LOC-KIT; CARSON MODEL 910 OR
APPROVED EQUAL
4
8" DIAMETER PVC PIPE; LENGTH AS NEEDED5
3/4" CRUSHED ROCK; 6" MINIMUM DEPTH6
BALL VALVE, SIZE PER PIPE SIZE; WITH BRONZE
CROSS HANDLE. SEE SPECIFICATIONS.
7
PVC SCHEDULE 40 OR CLASS 315 MAIN LINE
AS PER PLAN
8
PVC SCHEDULE 40 COUPLER9
PVC SCHEDULE 80 T.O.E. NIPPLE10
1/4" GALVANIZED WIRE CLOTH11
WRAP ALL PVC PIPE EXPOSED TO CRUSHED
ROCK WITH 20MIL CORROSION RESISTANT
TAPE.
12
SAND BACKFILL; 6" ABOVE AND BELOW MAIN
LINES
13
GATE VALVE
NOT TO SCALEL4.1
3
1
3
4 5
6
78
9
10
11
12 14
15
16 17
18
19
20
21
2
13
QUICK COUPLER VALVE
NOT TO SCALE
FINISH GRADE1
SET TOP OF BOX ABOVE SUBGRADE: 2-1/4"
DECOMPOSED GRANITE; 1-1/2" IN TURF. SET VALVE
BOX HEIGHT TO MATCH GRADE OF ADJACENT
HARDSCAPE
2
QUICK COUPLING VALVE WITH LOCKING YELLOW
RUBBER COVER
3
SET VALVE BOX 12" MIN. FROM EDGE OF HARDSCAPE4
CURB, HEADER OR PAVING WHERE APPLICABLE5
CONCRETE VALVE BOX WITH TL STYLE LOCKING
COVER
6
MANUFACTURED TRIPLE SWING JOINT, KBI MODEL
TSA-1000- TT OR APPROVED EQUAL
7
SELF RESTRAINED FITTINGS; LEEMCO SERIES RF OR
APPROVED EQUAL. INSTALL AS PER MANUFACTURER'S
SPECIFICATIONS.
8
PVC MAIN LINE; TYPE AND SIZE PER PLAN9
3/4" CRUSHED ROCK, 6" MINIMUM DEPTH10
1/4" GALVANIZED WIRE CLOTH11
1-1/2" ANGLE IRON; SECURE TO QUICK COUPLER
VALVE WITH STAINLESS STEEL HOSE CLAMPS AND
SCREWS (TYP. 2 PLCS.)
12
SAND BACKFILL; 6" ABOVE AND 6" BELOW MAIN LINE
WRAPPED WITH GEOTEXTILE FABRIC
13
UNDISTURBED SUBGRADE OR COMPACTED BACKFILL
PER SPECIFICATIONS
14
PVC SCHEDULE 80 NIPPLE; LENGTH AS NEEDED15
STAINLESS STEEL HOSE CLAMP WITH STAINLESS STEEL
SCREWS (TYP. 2 PLCS.)
16
1" FULL PORT BALL VALVE; INSTALL WITH MIN. 6"
CLEARANCE ABOVE GRAVEL SO LEVER HANDLE CAN
OPEN AND CLOSE FOR OPERATION AND
MAINTENANCE.
17
DISTANCE BETWEEN QUICK COUPLER COVER AND TOP
OF VALVE BOX SHALL ALLOW QUICK COUPLER KEY TO
ROTATE IN FULL CIRCLE WITHOUT INTERFERENCE.
18
12" HDPE SMOOTH INTERIOR WALL PIPE SLEEVE.
INSTALL WITH SQUARE CUT 4" ABOVE GRAVEL INSIDE
VALVE BOX WITH ENOUGH ROOM TO OPERATE BALL
VALVE.
19
T.CHRISTY ID TAG MODEL ID-MAX-B2-NP012. ATTACH
TO VALVE STEM USING NYLON CABLE TIE.
20
WRAP MAIN LINE TRENCH IN GEOTEXTILE FABRIC,
INSTALL 6" SAND BELOW AND ABOVE MAINLINE,
OVERLAP GEOTEXTILE FABRIC ON TOP, BACKFILL WITH
APPROVED MATERIAL. TYPICAL FOR MAIN LINE TRENCH.
SEE SPECIFICATIONS.
21
L4.1
4
DRIP FLUSH VALVE
NOT TO SCALE
AUTOMATIC FLUSH VALVE PER MANUFACTURER'S SPECIFICATION
PVC EXHAUST HEADER OR DRIP LINE PER PLAN
GEO-TEXTILE FILTER FABRIC; ENCASE DRAIN SUMP AND STAPLE TO
EXTERIOR OF VALVE BOX.
3/4" CRUSHED ROCK DRAIN SUMP; 2' DIA. X 2' DEPTH.
FINISH GRADE - SEE LANDSCAPE PLAN
UNDISTURBED SUBGRADE
8
6 2
4
6
1
3
4" BACKFILL LAYER; COMPACTED TO SAME DENSITY AS SUBGRADE
ROUND PLASTIC VALVE BOX CARSON MODEL 708 GREEN OR APPROVED EQUAL
5
7
1
2
3
4
5
6
7
8
L4.1
9
SECTION VIEW
24"
6"
1
3
4
2
7
8
TRENCHING
5
6
6"
18"
FINISH GRADE PER LANDSCAPE PLAN.1
APPROVED BACKFILL PER PLANTING
PLAN.
2
SAND BACKFILL, MINIMUM 6" ABOVE
AND BELOW MAIN LINE WITH MINIMUM
6" BACKFILL.
3
MAIN LINE DETECTION TAPE: T.CHRISTY
MODEL TA-DT-3-BIRR OR APPROVED
EQUAL. INSTALL ABOVE IRRIGATION
MAIN LINE PIPE PER MANUFACTURER'S
SPECIFICATIONS.
4
PVC SCHEDULE 40 CONDUIT WITH WIRE
CABLE AND PULL TAPE, SIZE PER PLANS.
5
WIDTH AS REQUIRED TO MAINTAIN
MINIMUM 4" HORIZONTAL SEPARATION
FROM PIPE TO PIPE AND PIPE TO TRENCH
WALL. NO PIPE SHALL BE LAID OVER
ANOTHER.
6
IRRIGATION MAIN LINE. SIZE AND TYPE
PER PLAN. 24" MINIMUM COVER.
7
PVC LATERAL, SIZE AND TYPE PER PLAN.
18" MINIMUM COVER.
8
NOT TO SCALEL4.1
1
AIR RELIEF VALVE
NOT TO SCALE
12
3
45
6
7
8
9
DRIP LINE, BLANK DRIP TUBING, OR PVC EXHAUST HEADER, PER PLANS1
DRIPLINE TEE ADAPTER2
3/4" X 1/2" REDUCER BUSHING3
AIR RELIEF VALVE PER MANUFACTURER'S SPECIFICATION. INSTALL AT HIGH
POINTS ON DRIP LINE
4
FINISH GRADE, SEE LANDSCAPE PLAN5
GEO-TEXTILE FILTER FABRIC; SURROUND AGGREGATE AND STAPLE TO EXTERIOR
OF VALVE BOX.
6
3/4" CRUSHED ROCK; 6" DEPTH. EXTEND 6" BEYOND VALVE BOX IN ALL
DIRECTIONS.
7
ROUND PLASTIC VALVE BOX CARSON MODEL 708 GREEN OR APPROVED EQUAL8
UNDISTURBED SUBGRADE9
L4.1
10
15
5
8
1
7
13
12 17
4
20
6
18
24" MIN.
14
11
19
2"
12" FROM HARDSCAPE
8
6
7
3
5
4
1
15
3" PVC SCHEDULE 40 CONDUIT
3" PVC SCHEDULE 40 CONDUIT
SWEEP, COUPLED BOTH ENDS
16
17
18
12
13
14
11
10
9
19
TRIM VALVE BOX TO PROVIDE 1" CLEARANCE OVER PIPE
REMOTE CONTROL VALVE ASSEMBLY; NORMALLY
OPEN. SIZE AND MODEL PER PLAN.
FINISH GRADE - SEE GRADING PLAN.
PVC LATERAL LINE; SIZE AND TYPE PER PLAN.
PROVIDE 18" LENGTH PRIOR TO FIRST FITTING.
SCHEDULE 80 PVC UNION, SXS (TYP. 2 PLCS.)
PVC SCHEDULE-80 90 DEG ELBOW, SXS
PVC SCHEDULE 80 T.O.E. NIPPLE,
LENGTH AS NEEDED, MIN. 6" LENGTH
PVC MAIN LINE; SIZE AND TYPE PER PLAN. 24"
MINIMUM COVER. SEE SPECIFICATIONS.
3/4" CRUSHED ROCK; 6" DEPTH. EXTEND 6"
BEYOND VALVE BOX IN ALL DIRECTIONS.
SCHEDULE 80 PVC TEE (SxSxS)
1/4" GALVANIZED WIRE CLOTH - INSTALL ON
TOP OF CRUSHED DRAIN ROCK 6" BEYOND EDGE
OF VALVE BOX IN ALL DIRECTIONS
2
LOCKING WATERPROOF WIRE CONNECTOR,
DBR/Y-6 OR APPROVED EQUAL.
SAND BACKFILL; 6" ABOVE AND 6" BELOW
MAIN LINE, PER SPECIFICATIONS
20
SET TOP OF BOX ABOVE SUBGRADE:
3-1/4" DECOMPOSED GRANITE; 1-1/2" IN TURF.
SET VALVE BOX HEIGHT TO MATCH GRADE OF
ADJACENT HARDSCAPE.
21
PVC SCHEDULE 80 ELBOW, SXS
22
3" PVC SCHEDULE 40 CONDUITRISER. INSTALL COUPLERS AT END,CLR 2" ABOVE DRAIN ROCK
3
16
12 GA COMMON WIRE (WHITE), 14 GA
CONTROL WIRE (RED) PER SPECIFICATIONS -
PROVIDE 24" SPARE LOOP WRAPPED NEAT
ALONG INTERIOR VALVE BOX. INSTALL (1) SPARE
12 GA COMMON WIRE (GREEN) AND (1) SPARE
14 GA CONTROL WIRE (YELLOW) ALONG ENTIRE
MAIN LINE AND LOOPED INTO EACH VALVE BOX.
21
T.CHRISTY ID TAG MODEL ID-STD-Y2; YELLOW
PRINTED WITH CONTROLLER/VALVE NUMBERON 2 SIDES AND ID-MAX-B2-NP012. ATTACHBOTH TAGS TO VALVE STEM USING NYLONCABLE TIE.
6"
23 PVC SCH80 BALL VALVE, SIZE PERVALVE SIZE
12
CARSON PLASTIC VALVE BOX 1220 WITH LOCK KIT
AND L-BOLT, GREEN OR APPROVED EQUAL. VALVE BOX
TO BE LARGE ENOUGH TO ENCLOSE ENTIRE VALVE
ASSEMBLY. LID MARKED IRRIGATION.
2
12
23
22 24
24 HEIGHT BELOW GRADE TO ALLOW MIN. 3" CLRFROM VALVE TO BOTTOM OF VALVE BOX LID.USE PVC 45 DEG ELBOWS DOWNSTREAM OFVALVE TO OBTAIN 18" COVER ON LATERALS.
HY100 SCREEN FILTER, 100 MESH
12
9
9
25
25
REMOTE CONTROL DRIP ZONE ASSEMBLY
SECTION VIEW
NOT TO SCALE
5
L4.1
PIPE TRANSITION POINT TO DRIP LINE
4"
18
"
NOTE:
SECURE DRIP LINE TO FINISH
GRADE USING 6" WIRE STAPLES
INSTALL WIRE STAPLES EVERY
THREE (3) FEET.
1
2
3
4
5
6
7
8
9
SECTION VIEW
FINISH GRADE- SEE LANDSCAPE PLAN1
DRIP LINE TEE2
DRIP LINE ON SURFACE WHERE OCCURS;
DRIP LINE MANUFACTURER PER PLAN
3
BLANK TUBING, LENGTH AS NEEDED4
3/4" MALE ADAPTER5
PVC SCHEDULE 40 SUB HEADER6
PVC SCHEDULE 40 TEE WITH 3/4"
THREADED OUTLET
7
UNIFORMLY PREPARED SUBGRADE
COMPACTED TO 90% RELATIVE DENSITY.
SEE DRIP LINE MANUFACTURER'S
SPECIFICATIONS.
8
4" APPROVED BACKFILL9
NOT TO SCALEL4.1
6 TREES/SHRUBS DRIP - TWO LINES
NOT TO SCALE
2
3
SECTION VIEW
15
7
6
10
9
8
11
NOTES:
1. ALL DRIPLINE SHALL BE LEFT ON
GRADE
2. BLANK LEADER NOT TO EXCEED
48" IN LENGTH
3. LOCATE DRIP LINE WITHIN
WATER RETENTION BERM. INSTALL
MINIMUM DISTANCE OF 6" FROM
BASE OF SHRUB/TREE
4. ALL DRIP LINE/BLANK TUBING
JOINTS SHALL HAVE BARB
FITTINGS AS NEEDED
12
PLAN VIEW
8
6"
6"
4
8
11
1
BLANK DRIP LINE TO PVC LATERAL AND IN BETWEEN DRIP LINE
RUNS AS NEEDED; NOT TO EXCEED 48" IN LENGTH, WITH 6"
GALVANIZED STAPLES EVERY 36" AND AT JOINTS
DRIP LINE - MANUFACTURER AND MODEL PER PLAN. INSTALL
TWO LINES WITH ALTERNATING EMITTER PATTERN.
TRANSITION. SEE PIPE TRANSITION POINT TO DRIP LINE DETAIL
PVC LATERAL LINE
WATER RETENTION BERM AS PER PLANTING PLAN5
4
2
3
1
PLANTING HOLE BACKFILL MIX PER PLANTING PLAN
TOP DRESSING PER PLANTING PLAN
SHRUB/TREE PLANTING PER PLANTING PLAN
FINISH GRADE
NATIVE SUBGRADE10
9
8
7
6
11 RUN DRIP LINE 6" FROM CENTER OF EACH
TREE/SHRUB ON BOTH SIDES
DRIP FLUSH VALVE AT END OF
EACH DRIP LINE RUN, SEE FLUSH
VALVE DETAIL
12
3
2
L4.1
7
SHRUB/TREE BASE
9"
BLANK PE TUBING PER PLANS
INLINE EMITTER DRIP TUBING, PER PLANS. 5
EMITTERS PER DRIP LINE LOOP AT 12" O.C.
EMITTER SPACING. TOTAL 0.05 GPM PER LOOP
IF EACH EMITTER IS 0.6 GPH
6" GALVANIZED SOIL STAPLE, TYP. 5
PLACES ON LOOP, AT EACH JOINT, AND
EVERY 36" ON BLANK PE TUBING
TREES/SHRUBS DRIP - SINGLE LOOP
BARB-TO-BARB COUPLING, HUNTER
17MM PLD-CPL OR EQUAL
TO OTHER SHRUBS/TREES AND/OR
PIPE TRANSITION POINT.
INSTALL FLUSH VALVE AT ENDS OF
EACH DRIP RUN, SEE FLUSH VALVE
DETAIL.
PLAN VIEW
NOTES:
1. INSTALL LOOP AT A DISTANCE OF 9" FROM
PLANT CENTER.
NOT TO SCALE
8
L4.1
Page 549 of 791
RIVERSIDE PARK REGENERATION PROJECT
CITY OF UKIAH PROJECT NO. 24-05
TECHNICAL SPECIFICATIONS TABLE OF CONTENTS
DIVISION 2 SITE CONSTRUCTION
02100 DEMOLITION
02230 SITE CLEARING
02260 LANDSCAPE GRADING
02300 EARTHWORKS
02315 WETLAND GRADING
02811 IRRIGATION
02905 LANDSCAPE INSTALLATION
02905.10 HYDROSEED
02970 LANDSCAPE MAINTENANCE
Attachment 2
Page 550 of 791
Riverside Park Regeneration Project Section 02100
August 2023 Demolition
02100 - 1
SECTION 02100
DEMOLITION
PART 1 - GENERAL
1.01 DESCRIPTION
A. Work includes, but is not limited to the following:
1. The Contractor shall provide all equipment, tools, materials, and labor necessary
to complete the Work.
2. Completely coordinate with Work of all other trades.
3. Provide protection for all existing objects or conditions designated on the
Drawings to remain on the site.
4. Provide protection to prevent injury or damage to persons or adjacent properties.
5. Remove and dispose of debris piles from the site as indicated in the drawings.
6. Comply with applicable codes and ordinances concerning demolition operations.
B. Definition: The term "demolition", as used herein, includes the removal and disposal
of all existing objects (except for those objects designated to remain) down to the
existing grade level or sub-grade level to the extent indicated on the plans or as
otherwise required to permit new construction and all other Work as described in
this Section necessary to complete all Demolition Work.
C. Use of explosives will not be permitted.
D. Related Attachment: Soil Sampling Report June 2022
1.02 PERMITS, ORDINANCES, ETC.
Procure and pay for all necessary permits or certificates required to complete the
Demolition Work specified. Make any and all required notifications and comply with
all applicable Federal, State, and Local ordinances concerning demolition operations.
1.03 JOB CONDITIONS
Visit the site and examine the existing conditions and observe the conditions under
which the Work is to be performed. Notify the Owner’s Representative of
unsatisfactory conditions and do not proceed with the Work until unsatisfactory
conditions have been corrected in a manner acceptable to the Owner’s Representative.
Note all conditions as to character and extent of Work involved.
Page 551 of 791
Riverside Park Regeneration Project Section 02100
August 2023 Demolition
02100 - 2
1.04 PROTECTION
A. Execute all Demolition Work in an orderly and careful manner with due
consideration for any existing condition designated to remain. Provide protection
to preserve existing items indicated to remain and to prevent injury or damage to
persons or adjacent properties.
B. Use all means necessary to protect existing conditions designated to remain and
adjacent properties. Avoid any encroachment on adjacent properties. In the event
of damage or loss to any existing condition designated to remain or adjacent
properties, immediately make all repairs and replacements necessary to the
approval of the City at no additional cost to City.
C. Do not interfere with the normal traffic on roads, streets, walks, or use of adjacent
properties. Provide alternate routes around closed or obstructed traffic ways as
required by governing regulations.
D. Protect existing trees per plans
1.05 CUTTING AND PATCHING
Cut existing sidewalks, roads, and curbs as required to complete Demolition Work.
Pavement shall be cut vertically along straight lines forming the edges of the
Demolition Work and so as not to damage the adjacent pavement. Repair all pavement
as specified in Sections of the specification covering the applicable trades.
1.06 DUST CONTROL
Use all means necessary to prevent the spread of dust during performance of the Work
of this Section; thoroughly moisten all surfaces as required to prevent dust being a
nuisance to the public, neighbors, and concurrent performance of other work on the site.
PART 2 - PRODUCTS
2.01 OTHER MATERIALS
All other materials not specifically described but required for proper completion of the
Work of this Section, shall be as selected by the Contractor subject to approval by the
Owner’s Representative.
PART 3 - EXECUTION
3.01 PREPARATION
A. Notification - Notify the Owner’s Representative at least two (2) full working days
prior to commencing the Work of this Section.
Page 552 of 791
Riverside Park Regeneration Project Section 02100
August 2023 Demolition
02100 - 3
B. Site Observation
1. Prior to all Work of this Section, carefully observe the entire site for all objects
designated to be removed and to be preserved.
2. Contact the Underground Service Alert (U.S.A.) at 1-800-642-2444 to stake and
mark the location of all existing utilities prior to the beginning of Work.
3. Locate all existing utility lines indicated on the Drawings to remain and
determine the requirements for their protection.
4. Locate, if any, all-existing utility line indicated on the Drawings to be
disconnected and capped and determine all requirements for disconnecting and
capping.
C. Clarification
1. The Drawings do not purport to show all objects existing on the site.
2. Before commencing the Work of this Section, verify with the Owner’s
Representative all objects to be removed and all objects to preserve.
D. Scheduling
1. Schedule all Work in a careful manner with all necessary consideration for
adjacent properties and the general public.
2. Avoid interference with the use of, and passage to and from adjacent properties.
3. Conduct operations so as not to interfere with the use of adjacent roads, streets,
drives, walks, service lines, etc.
E. Disconnection of Utilities
Before starting site construction, arrange for the disconnection of all utility lines
designated to be removed, relocated, or capped with the appropriate utility
company. Utility company services for this Work shall be paid for by the
Contractor.
F. Protection of Utilities
Retain and protect in operating condition all active utilities traversing the site
designated to remain.
Page 553 of 791
Riverside Park Regeneration Project Section 02100
August 2023 Demolition
02100 - 4
3.02 DEMOLITION OF OBJECTS
A. Remove and dispose of all existing objects (except for those objects designated to
remain) down to existing grade level or subgrade level to the extent indicated or as
otherwise required to permit new construction.
3.03 BACKFILL AND COMPACTION
All excavations left by the Demolition Work shall be filled and compacted to make the
surface at these points conform in contour and density to that of the surrounding
ground, and as specified in Geotechnical report.
3.04 DISPOSAL OF DEBRIS
A. All material removed under this Contract, which is not to be salvaged or reused, or
otherwise specified on the Plan shall become the property of the Contractor and be
promptly disposed of. It shall be the responsibility of the Contractor to procure
dumping facilities or other means of disposal for all items specified to be removed
from the site. Storing or permitting refuse to accumulate on the site will not be
permitted.
B. Disposal of all materials from the site shall be done in a lawful manner. Transport
all refuse materials from the site without spilling on the streets.
C. Burning of refuse material on the site will not be permitted.
END OF SECTION
Page 554 of 791
Riverside Park Regeneration Project Section 02230
April 2024 Site Clearing
02230-1
SECTION 02230
SITE CLEARING
PART 1 GENERAL
1.01 SCOPE OF WORK
A. Furnish all labor, material, equipment and services necessary to provide all work,
complete in place, as indicated on Drawings and specified herein.
Work specified in this Section includes, but is not limited to the following:
1. Site preparation.
2. Tree protection.
3. Restore damaged improvements to original condition.
4. Existing Utilities.
5. Clearing and Grubbing.
6. Removing topsoil.
7. Removing existing improvements.
8. Backfill requirements.
9. Disposing of objectionable material.
B. Related Work Specified in Other Sections
1. SECTION 02300 – EARTHWORK.
C. Related Documents
3. Section 31 1000 – Site Clearing.
D. Definitions
1. ANSI: American National Standards Institute.
Page 555 of 791
Riverside Park Regeneration Project Section 02230
April 2024 Site Clearing
02230-2
2. CAL-OSHA: California Occupational Safety and Health Administration.
3. Topsoil: Natural or cultivated surface-soil layer containing organic matter and
sand, silt, and clay particles; friable, pervious, and black or a darker shade of
brown, gray, or red than underlying subsoil; reasonably free of subsoil, clay
lumps, gravel, and other objects more than 2-inches in diameter; and free of
weeds, roots, and other deleterious materials.
1.02 SUBMITTALS
A. Project Record Documents: Record actual locations of pipe mains, valve, connections
and invert elevations. Identify and describe unexpected variations to subsoil conditions or
discovery of uncharted utilities.
1.03 QUALITY ASSURANCE
A. Do not remove or prune trees without written approval from Owner.
B. Prune to the standards of the International Society of Arborists and to ANSI 300.
1.04 PROJECT CONDITIONS
A. Except for materials indicated to be stockpiled or to remain the Owner’s property, cleared
materials are the Contractor's property. Remove cleared materials from site and dispose
of in lawful manner.
B. Unidentified Materials; if unidentified materials are discovered, including hazardous
materials that will require additional removal other than is required by the Contract
Documents, immediately report the discovery to the Owner.
C. If necessary, the Owner will arrange for any testing or analysis of the discovered
materials and will provide instructions regarding the removal and disposal of the
unidentified materials.
PART 2 PRODUCTS
2.01 SOIL MATERIALS
A. Backfill excavations resulting from demolition operations with on-site or import
materials conforming to structural backfill defined in Section 02300 – Earthwork.
PART 3 EXECUTION
3.01 SITE PREPARATION
A. Protect and maintain benchmarks and survey control points during construction.
Page 556 of 791
Riverside Park Regeneration Project Section 02230
April 2024 Site Clearing
02230-3
B. Locate and clearly flag trees and vegetation to remain or to be relocated.
C. Protect existing site improvements to remain during construction.
D. Verify existing conditions at the site and include all work evident by site inspection
whether or not shown on the Drawings.
3.02 TREE PROTECTION
A. Erect and maintain temporary fence around drip line of individual trees or around
perimeter drip line of groups of trees to remain. Remove fence when construction is
complete.
B. Do not store construction materials, debris, or excavated material within drip line of
remaining trees.
C. Do not permit vehicles or equipment within drip line of remaining trees.
D. Do not excavate within drip line of remaining trees, unless otherwise indicated.
E. Where excavation for new construction is required within drip line of trees, hand clear
and excavate to minimize damage to root systems. Use narrow-tine spading forks, comb
soil to expose roots, and cleanly cut roots as close to excavation edge as possible.
1. Cover exposed roots with burlap and water regularly.
2. Temporarily support and protect roots from damage until they are permanently
relocated and covered with soil.
3. Coat cut faces of roots more than 1-1/2-inches in diameter with an emulsified
asphalt or other approved coating formulated for use on damaged plant tissues.
4. Cover exposed roots with wet burlap to prevent roots from drying out. Backfill
with soil as soon as possible.
F. Also see Tree Protection requirements outlined on Construction Drawings.
3.03 RESTORATION
A. Restore damaged improvements to their original condition, as acceptable to the Owner.
B. Repair or replace trees and vegetation indicated to remain that are damaged by
construction operations, as directed by the Owner.
1. Employ a qualified, licensed arborist, to submit details of proposed repairs and to
repair damage to trees and shrubs.
2. Replace trees that cannot be repaired and restored to full-growth status, as
Page 557 of 791
Riverside Park Regeneration Project Section 02230
April 2024 Site Clearing
02230-4
determined by the Owner.
3.04 UTILITIES
A. Locate, identify, disconnect, and seal or cap off utilities indicated to be removed or
abandoned.
B. Arrange to shut off indicated utilities with utility companies or verify that utilities have
been shut off.
C. Existing Utilities: Do not interrupt utilities serving facilities occupied by Owner or others
unless authorized in writing by the Owner, and then only after arranging to provide
temporary utility services according to requirements indicated.
D. Coordinate utility interruptions with utility company affected.
E. Do not proceed with utility interruptions without the permission of the Owner and utility
company affected. Notify Owner and utility company affected two working days prior to
utility interruptions.
F. Excavate and remove underground utilities that are indicated to be removed.
G. Securely close ends of abandoned piping with tight fitting plug or wall of concrete
minimum 6-inches thick.
3.05 CLEARING AND GRUBBING
A. Clear the site and remove obstructions, shrubs, grass, and other vegetation to permit
installation of new construction. Removal includes digging out stumps and obstructions
and grubbing roots.
B. Remove trash, debris, logs, concrete, masonry and other waste materials.
C. Do not remove trees, shrubs, and other vegetation indicated to remain or to be relocated.
D. Completely remove stumps, roots, obstructions, and debris extending to a depth of 18-
inches below subgrade.
E. Use only hand methods for grubbing within drip line of remaining trees.
F. In areas not to be further excavated, fill depressions resulting from site clearing. Place
and compact satisfactory soil materials per the geotechnical investigation report.
G. Clear undergrowth and deadwood without disturbing subsoil.
3.06 TOPSOIL STRIPPING
A. Remove sod and grass before stripping topsoil.
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B. Strip topsoil to whatever depths are encountered in a manner to prevent intermingling
with underlying subsoil or other waste materials.
C. Remove trash, debris, weeds, roots, and other waste materials.
D. Stockpile topsoil materials designated to remain on site at a location approved by the
Owner at a location away from edge of excavations without intermixing with subsoil.
Grade and shape stockpiles to drain surface water. Cover to prevent windblown dust.
E. Do not stockpile topsoil within drip line of remaining trees.
3.07 SITE IMPROVEMENTS
A. Remove existing above- and below-grade improvements as indicated and as necessary to
facilitate new construction.
B. Remove slabs, paving, curbs, and gutters, as indicated. Where concrete slabs, curb, gutter
and asphalt pavements are designated to be removed, remove bases and subbase to
surface of underlying, undisturbed soil.
C. Unless the existing full-depth joints coincide with line of pavement demolition, neatly
saw-cut to full depth the length of existing pavement to remain before removing existing
pavement. Saw-cut faces vertically.
D. Remove driveways, curbs, gutters and sidewalks by saw cutting to full depth. If saw cut
falls within 30-inches of a construction joint, expansions joint, score mark or edge,
remove material to joint, mark or edge.
3.08 BACKFILL
A. Place and compact material in excavations and depressions remaining after site clearing
in conformance with Section 02300 – Earthwork.
3.09 DISPOSAL
A. Remove surplus unsuitable soil material, unsuitable topsoil, obstructions, demolished
materials, and waste materials, including trash and debris, and legally dispose of them off
the Owner’s property.
END OF SECTION
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SECTION 02260
LANDSCAPE GRADING
PART 1 - GENERAL
1.01 WORK INCLUDED
A. Provide all labor, materials services and equipment indicated on Drawings and/or
herein specified to complete all Landscape Grading Work
B. Landscape grading shall consist of using floodplain and wetland excavation soil to
create landscape berming, ripping, establishing finish grade to conform to the
contours, grades, line and shapes of rough grades established on grading plans. Work
may also include loosening of compacted soils created during the course of
construction.
C. Land alteration of existing topographic conditions to conform to the contours, grades,
lines and shapes indicated on Construction Drawings.
D. Contractor shall furnish, place and settle all required backfill material to conform to
the contours, grades, lines and shapes as indicated on the Drawings.
1.02 RELATED WORK
A. SECTION 02905 - LANDSCAPE INSTALLATION
B. SECTION 02315 – WETLAND GRADING
C. Related Attachment: Soil Sampling Report June 2022
1.03 DEFINITIONS
A. Finish grade: Finish grade: Finish grade shall mean the establishment of grades to
.04 feet plus or minus.
B. Grading intent: Spot elevations (grades) and contours are indicated based on the best
available data. The drawings are referenced to provide site grading data. The intent
is to maintain constant slopes between spot elevations. If a spot elevation is
determined to be in error, or if the difference in elevation between points changes,
contact the City immediately for field adjustments of spot elevations.
1.04 JOB CONDITIONS
A. Visit the project site and examine the existing conditions under which the Work is to
be performed. Note all conditions, as to character and extent of Work involved. This
may include pot holing to determine depth of bedrock.
B. In areas of proposed soil excavation the material to be removed is believed to consist
of clays, silts, sands, concrete, debris, cobble, and unknown fill material. The Owner
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has no knowledge of the existence of artificial obstructions of a size or character that
would necessitate the use of special equipment for their removal.
1.05 EXISTING UTILITIES
A. Contractor is responsible to contact U.S.A (800-227-2600) to stake and mark the
location of all existing utilities before commencing Work. Pothole as required to
determine and verify location and depth.
B. Retain and protect in operating condition all active utilities traversing the site
designated to remain.
1.06 PROTECTION OF EXISTING CONDITIONS and ADJACENT PROPERTIES
A. Use all means necessary to protect existing conditions designated to remain, newly
constructed conditions and adjacent properties. Avoid any encroachment on adjacent
properties.
B. Prevent damage to existing benchmarks, pavement, and utility lines. In the event of
damage or loss immediately make all repairs and replacements required to the City's
approval at no additional cost to the City.
1.07 QUALITY ASSURANCE
A. Finish grade shall conform to contours, grades, lines and shapes, as indicated on
Architect’s Drawings, with uniform slopes between finish grades or between finish
grades and existing grades.
B. Establish finish landscape grades in a continuous, uniform line, resulting in a uniform
surface with no ridges, birdbaths or low spots.
C. Finish landscape grade tolerance shall be .04 feet plus or minus of final grades
indicated on Drawings.
D. Slope grade away from structures a minimum of two (2) percent in five (5) feet
horizontal distance unless otherwise indicated on Drawings, or Architect’s plans.
PART 2 - PRODUCTS
2.01 ONSITE MATERIAL
A. Suitable existing onsite soil excavated from floodplain per SECTION 02315 –
WETLAND GRADING shall be used as fill material.
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PART 3 - EXECUTION
3.01 GENERAL
A. Conduct work in an orderly manner. Dirt shall not be permitted to accumulate on
streets or sidewalks or to be washed into storm drains.
B. Use all means required to prevent the erosion of freshly graded areas during
construction and until such a time as proposed hard surfaces and landscaping have
been constructed.
C. Excess on site material after material has been used to bring site to finished grade
shall be removed and legally disposed of off site.
D. If there is not enough site material to bring site to grade, contractor shall import
topsoil.
3.02 RIPPING
A. If, during the course of construction, landscape areas become compacted to greater
than 90% relative density, landscape areas with the exception of areas beneath the
canopies of existing trees shall be ripped and cross-ripped to a depth of 12 inches.
B. Rip and cross rip to a depth of 12 inches all areas exposed by engineering cut
operations.
C. Rip to a depth of 12 inches: all areas to receive fill soil and all areas where existing
asphalt was removed.
3.04 FINISH LANDSCAPE GRADING
A. Finish grade shall conform, after settling, to shapes, spot elevations and contours as
indicated on Architect’s Drawings, with uniform levels or slopes between finish
elevations or between finish elevations and existing elevations.
B. All fill shall be compacted to between 85 and 90 percent relative compaction at a
moisture content of at least 3 percent over the optimum moisture content. During all
compacting operations, the Contractor shall maintain optimum moisture content so
that the specified relative compaction is obtained in each lift as the lift is compacted.
Maintain moisture content uniform throughout the lift. Fill compaction by ponding
and jetting will not be permitted.
C. Fine grade all planting areas to a smooth, loose and uniform surface. Remove all
asphalt and dispose of offsite. Remove all concrete found in specified grading areas
to create a smooth surface. Finish grades shall slope to drain, without water pockets
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or irregularities (humps or hollows). Grades shall be a uniform slope between points
of fixed elevation establishing vertical curves at abrupt changes in slope.
D. Hydroseed areas shall be graded one inch below adjacent paved areas, sidewalks,
valve boxes, headers, drains, etc. in order to receive hydroseed.
3.05 FINISH LANDSCAPE GRADING OBSERVATION
A. Soil preparation: comply with SECTION 02905 - LANDSCAPE INSTALLATION
prior to finish grading operations
B. Finish grade shall conform, after compaction, to shapes, spot elevations and contours
as indicated on Drawings, with uniform levels or slopes between finish elevations or
between finish elevations and existing elevations.
C. The project may not be accepted as complete if finished grade is outside the limits of
the tolerances for landscape grading. The Owner’s Representative may require the
Contractor to conduct additional work at his expense to complete excavation and fill
to the lines and grades indicated, within these tolerances, and conduct surveying to
demonstrate conformance with the desired finished grades.
C. The Contractor is responsible to spread excess excavated soil material from plant pits
in surrounding areas.
D. Fine grade topsoil in all planting areas eliminating rough and low areas to insure
positive drainage, to a smooth, loose and uniform surface. Maintain levels, profiles
and contours of sub-grades.
END OF SECTION
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SECTION 02300
EARTHWORK
PART 1 GENERAL
1.01 SCOPE OF WORK
A. Furnish all labor, material, equipment, and services necessary to provide all work,
complete in place, as indicated on Drawings and specified herein.
Work specified in this Section includes, but is not limited to the following:
1. Rough Grading of site, Excavating, backfilling and grading, as required to obtain
contours and elevations indicated on the Drawings.
2. Subgrade preparation.
3. Compaction and Testing.
4. Protection.
5. Disposal.
B. Related Work Specified in Other Sections
1. SECTION 02230 – SITE CLEARING
2. SECTION 02324 – TRENCHING
C. Related Documents
1. AASHTO T 180 - Standard Specification for Moisture-Density Relations of Soils
Using a 4.54 kg (10-lb) Rammer and a 457 mm (18 in.) Drop; American
Association of State Highway and Transportation Officials; 1997.
2. ASTM D 698 - Standard Test Methods for Laboratory Compaction Characteristics
of Soil Using Standard Effort (12,400 ft-lbf/ft3 (600 kN-m/m3)); 2000a.
3. ASTM D 1556 - Standard Test Method for Density and Unit Weight of Soil in
Place by the Sand-Cone Method; 2000.
4. ASTM D 1557 - Standard Test Methods for Laboratory Compaction
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Characteristics of Soil Using Modified Effort (56,000 ft-lbf/ft3 (2,700 kN m/m3));
2000.
5. ASTM D 2167 - Standard Test Method for Density and Unit Weight of Soil in
Place by the Rubber Balloon Method; 1994.
6. ASTM D 2419 - Standard Test Method for Sand Equivalent Value of Soils and
Fine Aggregates; 1995.
7. ASTM D 2922 - Standard Test Methods for Density of Soil and Soil-Aggregate in
Place by Nuclear Methods (Shallow Depth); 1996.
8. ASTM D 3017 - Standard Test Method for Water Content of Soil and Rock in
Place by Nuclear Methods (Shallow Depth); 1996.
9. Geotechnical Investigation for site is available in accordance with Information
Available to Bidders.
D. Definitions
1. Borrow: Approved soil material imported from off-site for use as Structural Fill or
Backfill.
2. Excavation: Removal of material encountered above subgrade elevations.
a. Authorized Over-Excavation: Excavation below subgrade elevations or
beyond indicated horizontal dimensions as shown on plans or authorized
by the Owner’s Representative.
b. Unauthorized Over-Excavation: Excavation below subgrade elevations or
beyond indicated horizontal dimensions without authorization by the
Owner’s Representative. Unauthorized excavation shall be without
additional compensation.
4. Structural Backfill: Soil materials approved by the Owner’s Representative and
used to fill excavations resulting from removal of existing below grade facilities,
including trees. See Section 02324 – Trenching for trench backfill.
5. Structural Fill: Soil materials approved by the Owner’s Representative and used
to raise existing grades.
6. Rock: Rock material in beds, ledges, unstratified masses, and conglomerate
deposits and boulders of rock material ¾-cubic yards or more in volume that when
tested by an independent geotechnical testing agency, according to ASTM D
1586, exceeds a standard penetration resistance of 100 blows/2-inches.
7. Structures: Buildings, footings, foundations, retaining walls, slabs, tanks, curbs,
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mechanical and electrical appurtenances, or other man made stationary features
constructed above or below grade.
8. Subgrade: Surface or elevation remaining after completing excavation, or top
surface of a fill or backfill immediately below subbase, base or topsoil materials.
9. Unsuitable Material: Any soil material that is not suitable for a specific use on the
Project. The Owner’s Representative will determine if a soil material is unsuitable.
10. Utilities: underground pipes, conduits, ducts and cables.
1.02 SUBMITTALS
A. Follow submittal procedures outlined in Section 01330 – SUBMITTAL
PROCEDURES.
B. Submit material certificates signed by the material producer and the Contractor,
certifying that each material item complies with, or exceeds the specified requirements.
C. Project Record Documents: Record actual locations of pipe mains, valves,
connections, and invert elevations. Identify and describe unexpected variations to
subsoil conditions or discovery of uncharted utilities.
1.03 QUALITY ASSURANCE
A. Testing and Inspection Service (Owner’s Representative) shall provide soil testing and
inspection services for quality assurance testing during earthwork operations.
B. Percentage of compaction specified shall be the minimum acceptable. The percentage
represents the ratio of the dry density of the compacted material to the maximum dry
density of the material as determined by the procedure set forth in ASTM D 1557.
C. Perform excavation, filling, compaction and related earthwork under the observation of
the Owner’s Representative. Materials placed without approval of the Owner’s
Representative will be presumed to be defective and, at the discretion of the Owner’s
Representative, shall be removed and replaced at no cost to the Owner. Notify the
Owner’s Representative at least 24-hours prior to commencement of earthwork and at
least 48 hours prior to testing.
D. The Owner’s Representative will perform observations and tests required to enable him
to form an opinion of the acceptability of the Project earthwork. Correct earthwork that,
in the opinion of the Owner’s Representative, does not meet the requirements of these
Technical Specifications.
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E. Upon completion of the construction work, certify that all compacted fills and
foundations are in place at the correct locations, and have been constructed in accordance
with sound construction practice. In addition, certify that the materials used are of the
types, quality and quantity required by these Technical Specifications. The Contractor
shall be responsible for the stability of all fills and backfills constructed by his forces and
shall replace portions that in the opinion of the Owner’s Representative have been
displaced or are otherwise unsatisfactory due to the Contractor’s operations.
F. Finish soil grade tolerance at completion of grading:
1. Top surface of finish grade (unpaved areas): ±0.05 feet
1.04 PROJECT CONDITIONS
A. The Contractor shall assess and evaluate all site conditions and layout the work before
any earthwork shall begin.
B. Protect open excavations, trenches, and the like with fences, covers and railings to
maintain safe pedestrian and vehicular traffic passage.
C. Protect wetland (including setback area) as shown on the plans and as directed by the
Environmental Consultant.
D. Prevent erosion of freshly graded areas during construction and until such time as
permanent drainage and erosion control measures have been installed.
E. Temporarily stockpile fill material in an orderly and safe manner and in a location
approved by the Owner.
F. Provide dust and noise control in conformance with Division 1 General Requirements.
G. Environmental Requirements: When unfavorable weather conditions necessitate
interrupting earthwork operation, areas shall be prepared by compaction of surface and
grading to avoid collection of water. Provide adequate temporary drainage to prevent
erosion. After interruption, compaction specified in last layer shall be re-established before
resuming work.
PART 2 PRODUCTS
2.01 SOIL MATERIALS
A. General: Provide borrow soil materials when sufficient satisfactory soil materials are not
available from on-site excavations.
B. Obtain approval of on-site soil materials and borrow materials to be used for structural
fill or structural backfill from the Owner’s Representative.
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C. On-Site Structural Fill and Structural Backfill: per the County of Sacramento
Construction Specifications and Geotechnical Investigation.
D. Imported Structural Fill and Structural Backfill: per the County of Sacramento
Construction Specifications and Geotechnical Investigation.
PART 3 EXECUTION
3.01 GENERAL
A. Conform to Specifications as modified by the Contract Documents and the
Geotechnical Investigation.
B. Surfaces to receive fill and soils to be compacted shall be free of standing water, and
shall not be saturated with water.
C. Do not use explosives.
D. In asphalt concrete paved areas, neatly saw cut pavement a minimum of 24 inches
beyond the limits of excavations. If edge of pavement is located within 30 inches of limit
of excavation, remove pavement to existing edge.
E. Complete clearing and stripping as indicated on Drawings and in accordance with
Section 02230 Site Clearing.
F. Remove existing utility lines that traverse the site as indicated on Drawings and in
accordance with Section 02230 Site Clearing.
G. Scarify the upper 6 inches of the exposed subgrade-to-receive fill. The loosened soils
should be uniformly moisture conditioned to one to three percent over optimum and
compacted to 90 ± 2 percent relative compaction per ASTM D 1557. Compact to 95
percent in uppermost six inches of soil subgrade in pavement areas.
3.02 CONTROL OF WATER AND DEWATERING
A. Prevent surface water and ground water from entering excavations, from ponding on
prepared subgrades, and from flooding the site and surrounding area. Provide dewatering
equipment necessary to drain and keep excavations and site free from water.
B. Dewater during backfilling operation so that groundwater is maintained a least one foot
below level of compaction effort.
C. Obtain the Owner’s Representative’s approval for proposed control of water and
dewatering methods.
D. Protect subgrades from softening, undermining, washout and damage by rain or water
accumulation.
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E. Reroute surface water runoff away from excavated areas. Do not allow water to
accumulate in excavations.
F. Maintain dewatering system in place until dewatering is no longer required.
3.03 WET WEATHER CONDITIONS
A. Do not prepare subgrade, place or compact soil materials if above moisture content
indicated on the Geotechnical Investigation.
B. If the Owner’s Representative allows work to continue during wet weather conditions,
conform to supplemental recommendations provided by the Owner’s Representative.
3.04 BRACING AND SHORING
A. Conform to California and Federal OSHA requirements.
B. Place and maintain such bracing and shoring as may be required to support the sides of
the excavations for the proper protection of workmen; to facilitate the work; to prevent
damage to the facility being constructed; and to prevent damage to adjacent structures or
facilities. Remove all bracing and shoring upon completion of the work.
C. Be solely responsible for all bracing and shoring and, if requested by the Owner, submit
details and calculations to the Owner. The Owner may forward the submittal to the
Owner’s Representative, the Consulting Engineer and/or the California Division of
Industrial Safety for their review. The Contractor's submittal shall include the basic
design, assumed soils conditions and estimation of forces to be resisted, together with
plans and specifications of the materials and methods to be used, and shall be prepared by
a civil engineer or structural engineer registered in California. No excavations related to
the proposed facility shall precede a response to the submittal by the Owner.
D. Be solely responsible for installing and extracting the sheathing in a manner which will
not disturb the position or operation of the facility being constructed or adjacent utilities
and facilities.
3.05 EXCAVATION
A. Excavate earth and rock to lines and grades shown on drawings and to the neat
dimensions indicated on the Plans, required herein or as required to satisfactorily
compact backfill.
B. Remove and dispose of large rocks, pieces of concrete and other obstructions
encountered during excavation.
C. Where forming is required, excavate only as much material as necessary to permit
placing and removing forms.
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D. Provide supports, shoring and sheet piles required to support the sides of excavations or
for protection of adjacent existing improvements.
E. Excavate by hand or vacuum within drip-line of trees to remain. Do not damage trees or
roots. Prevent dehydration of exposed roots. Refer to Section 02230 Site Clearing for
additional tree protection requirements.
F. Replace the excavated material or any approved supplementary import material in lifts
not to exceed 8 inches in loose thickness and compact per the Geotechnical Investigation.
3.06 REMOVAL OF EXISTING FILLS AND UNSUITABLE MATERIAL
A. Over-excavate areas of existing fills and other unsuitable material encountered during
mass grading as directed by the Owner’s Representative.
B. Compensation for increased removal widths and depths that are not required by the
Owner’s Representative will not be considered, except when such increase is necessary
for protection of life and property as determined by and approved by the Owner.
C. The Owner’s Representative will provide written approval for each excavation prior to
placement of fill. Allow adequate time after excavation and before filling for the
Owner’s Representative’s review and written approval and, if necessary, time for the
Owner to conduct as built survey prior to placing fill. Basis for calculating the quantity of
material excavated or placed may be the difference between the grading shown on the
Plan and an as built survey of the grading.
3.07 GRADING
A. Provide smooth finished surfaces within specified tolerances, compact with uniform
levels or slopes between points where elevations are indicated on Drawings, or between
such points and existing grades.
B. Finish ditches, gutters and swales to the sections, lines and grades indicated and to permit
proper surface drainage.
C. Round tops and bottoms of slopes as indicated or to blend with existing contours.
3.08 SUBGRADE PREPARATION
A. Install underground utilities and service connections prior to final preparation of
subgrade and placement of base materials for final surface facilities. Extend services so
that final surface facilities are not disturbed when service connections are made.
B. Prepare subgrades under paved areas, curbs, gutters, walks, structures, other surface
facilities and areas to receive structural fill.
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C. Prepare subgrades for paved areas, curbs and gutters by plowing or scarifying surface at
least 6 inches below final subgrade elevations and 5-feet beyond edge of pavement unless
specified otherwise by the Owner’s Representative. Uniformly moisture condition to one
to three percent over optimum moisture contents. Break clods and condition surface by
harrowing or dry rolling. Remove boulders, hard ribs and solid rock. Prepare earth
uniform for full depth and width of subgrade.
D. Protect utilities from damage during compaction of subgrades and until placement of
final pavements or other surface facilities.
E. Obtain the Owner’s Representative’s approval of subgrades prior to placing pavement.
3.09 PLACEMENT OF STRUCTURAL FILL
A. Obtain the Owner’s Representative’s approval of surface to receive structural fill prior to
placement of structural fill material.
B. Place structural fill on prepared subgrade.
C. Spread structural fill material in uniform lifts not more than 8-inches in un-compacted
thickness and compact.
D. Place structural fill material to suitable elevations above grade to provide for anticipated
settlement and shrinkage.
E. Overbuild fill slopes, as required by the Owner’s Representative, to obtain required
compaction. Remove excess material to lines and grades indicated.
F. Do not drop fill on structures. Do not backfill around, against or upon concrete or
masonry structures until structure has attained sufficient strength to withstand loads
imposed and the horizontal structural system had been installed.
3.10 COMPACTION AND TESTING
A. General: Control soil compaction during construction providing minimum percentage of
density specified for each area classification as indicated below.
B. Percentage of Maximum Density Requirements: Compact soil to no less than the
following percentages of maximum density in accordance with ASTM D 1557.
2. Lawn or Planter Areas: Compact top 6 inches of subgrade and each layer of
backfill or fill material at 85 ± 2 percent relative compaction.
3. Vehicular pavements: Compact top 12 inches of subgrade and each layer of
backfill or fill material at 90 ± 2 percent relative compaction. The upper 6 inches
of pavement subgrade soils shall be compacted to at least 95 percent relative
compaction.
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C. Moisture Control: Where subgrade or layer of soil material must be moisture
conditioned before compaction, uniformly apply water to surface of subgrade, or layer of
soil material, to prevent free water appearing on surface during or subsequent to
compaction operations.
1. Remove and replace or scarify and air dry soil material that is too wet to permit
compaction to specified density.
2. Soil material that has been removed because it is too wet to permit compaction
may be stockpiled or spread and allowed to dry. Assist drying by discing,
harrowing or pulverizing until moisture content is reduced to a satisfactory value.
D. Compact soils at water content specified in the Geotechnical Investigation. Aerate
material if it is too wet. Add water to material if it is too dry. Thoroughly mix lifts before
compaction to ensure uniform moisture distribution.
E. Perform compaction using rollers, pneumatic or vibratory compactors or other equipment
and mechanical methods approved by the Owner’s Representative.
3.11 PROTECTION
A. Protection of Graded Areas: Protect newly graded areas from traffic and erosion. Keep
free of trash and debris.
B. Cold Weather Protection: Protect excavation bottoms against freezing when atmospheric
temperature is less than 35 degrees F.
C. Repair and re-establish grades in settled, eroded, and rutted areas to specified tolerances.
D. Where completed compacted areas are disturbed by subsequent construction operations
or adverse weather, scarify surface, re-shape, and compact to required density prior to
further construction.
3.12 DISPOSAL
A. Stockpile suitable excess soil material per the Drawings and as directed by the Owner.
B. Lawfully dispose of all unsuitable excess or surplus material off-site at no cost to the
Owner.
END OF SECTION
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Section 02315
Wetland Grading
SECTION 02315 - 1
SECTION 02315
WETLAND GRADING
PART 1 - GENERAL
1.01 SUMMARY
A. This work includes but is not limited to the following:
1. Topsoil salvage.
2. Cobble salvage.
3. Excavation to create a lowered wetland.
4. Excavation of channels.
5. Excavation and limited fill placement to create micro-depressions.
6. Placement of Bentonite layer per limits on plans.
1.02 RELATED WORK
A. SECTION 02100: Demolition
B. SECTION 02260: Landscape Grading
C. Related Attachment: Soil Sampling Report June 2022
PART 2 - PRODUCTS
A. Native Topsoil: Native topsoil generated from onsite grading activities, segregated,
and stockpiled onsite, as approved by Owner’s Representative.
B. Granulated Mojave Bentonite: 3/8” minus size as provided by Protech Minerals;
17092 D St, Victorville, CA 92395, (760) 245-3441, or approved equal.
PART 3 - EXECUTION
3.01 TOPSOIL SALVAGE
A. Acceptable topsoil shall be salvaged from all disturbed areas to be cut or filled,
unless directed otherwise by the Owner’s Representative.
B. Topsoil stockpiles shall be located within the limits of work and clear of any
proposed construction. Stockpile sides slopes shall not exceed 2:1 and shall be a
maximum vertical height of 4-8 feet unless otherwise approved by the Owner’s
Representative. Stockpiles should be located a minimum distance of 15 feet from the
top of excavations, or at greater distances as needed to prevent surcharging exposed
slopes.
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Section 02315
Wetland Grading
SECTION 02315 - 2
C. Contractor shall take appropriate measures to remove any debris encountered during
topsoil salvage. Depending on the amount of debris encountered, Contractor, at the
direction of Owner’s Representative, shall store salvaged topsoil in discrete stockpiles
based on the amount of debris encountered during excavation. This separation of
stockpiles shall facilitate the subsequent placement of topsoil with a lower relative-
percentage of debris as the final soil lift in areas of fill requiring a standard topsoil fill
that will support plantings.
3.02 COBBLE SALVAGE
A. Native cobbles shall be salvaged from excavation of the two existing cobble piles
located within the limits of the floodplain grading.
3.03 CONSTRUCTION LAYOUT AND STAKING
A. The Contractor is responsible for providing all staking and surveying needed to
achieve all lines, grades and dimensions shown on Drawings for floodplain grading.
Stakes and markers shall be provided as necessary to control the work and assure
construction is in conformance with the Contract Documents and as otherwise
directed by the Owner’s Representative.
B. Construction Staking: Prior to commencing any earthwork for floodplain grading, the
Contractor shall stake the limits of wetland grading for review by the Restoration
Engineer. At a minimum, the Contractor shall stake the centerline of the channels,
extents of the micro-depressions, and top of bank and toe of slope for floodplain
grading.
C. The Contractor shall allow up to two (2) working days for the Restoration Engineer to
review staking and note any adjustments as needed to conform to the design intent.
The Contractor shall adjust the staking as directed by the Owner’s Representative.
The Contractor shall not proceed with earthwork at a given site until staking has been
adjusted and favorably reviewed by Owner’s Representative.
3.04 WETLAND GRADING
A. The contractor shall protect Russian River and existing wetlands from construction
impacts and comply with all permit restrictions.
B. Prior to beginning earthwork, the Contractor shall stake the proposed wetlands and
adjust as directed by the Owner’s Representative.
C. Contractor shall install and maintain silt fencing and fiber rolls during construction
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Section 02315
Wetland Grading
SECTION 02315 - 3
D. Excavate the wetland to lines, grades, and slopes as shown on the Drawings to
accommodate the finished contours or grades. Imprint slopes as shown on plans.
E. The Contractor shall not use the constructed wetlands as an access route for
excavation and grading activities. Operation of any equipment within the
constructed wetlands shall be prevented except as required to match grades at the
wetland grading limit or to construct micro-depressions.
F. The material to be removed is believed to consist of clays, silts, sands, concrete,
debris, cobble, and unknown fill material. The Owner has no knowledge of the
existence of artificial obstructions of a size or character that would necessitate the use
of special equipment for their removal.
G. Excavation Support: Excavation shall be adequately shored, braced, sloped or
otherwise supported in accordance with applicable laws, and as the Contractor deems
necessary for safe and controlled performance of the earthwork activities. Shoring
shall conform to the requirements of the Construction Safety orders issued by the
State of California, Department of Industrial Relations, Division of Industrial Safety.
The Contractor shall obtain all necessary excavation permits from the Division of
Industrial Safety. The Contractor shall retain the responsibility for determination,
design and installation of the sloping, shoring, bracing and other measures required
for safe excavations, whether these excavations are greater or less than five feet in
depth. The Contractor shall be solely responsible for damages that may result from
failure to provide adequate shoring and bracing.
3.05 PLACEMENT OF BENTONITE
A. Add bentonite to graded wetlands at locations shown on plans, apply at a rate of 552
CY/Acre (1.27 CY/100SF). Apply 4” layer of dry material over native soil.
B. Refer to plans for additional placement details and final grades
3.06 CONTROL OF WATER
A. The Contractor shall be aware that surface water and/or groundwater may enter the
areas of excavation. The work may include excavation of material from below the
groundwater surface.
B. The Contractor shall provide and operate equipment to control water as needed to
keep excavations free of standing water as the Contractor deems necessary for safe
and efficient execution of the Work. The Contractor shall provide equipment to
remove, contain, treat and dispose of groundwater entering the excavation, as needed.
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Section 02315
Wetland Grading
SECTION 02315 - 4
The Contractor shall treat and contain removed water as needed to adequately remove
suspended sediment prior to disposal. Dispose of water in an environmentally
acceptable manner, in accordance with project permits, applicable law, and such that
property is not damaged. The Contractor shall avoid settlement or damage to
adjacent property from dewatering operations.
C. All fill shall be compacted to between 85 and 90 percent relative compaction at a
moisture content at least 3 percent over the optimum moisture content. During all
compacting operations, the Contractor shall maintain optimum moisture content so
that the specified relative compaction is obtained in each lift as the lift is compacted.
Maintain moisture content uniform throughout the lift. Fill compaction by ponding
and jetting will not be permitted.
3.07 TOLERANCE AND ACCEPTANCE
A. The Contractor shall endeavor to excavate and place fill to the finish grade neat lines
indicated in the Drawings for wetland grading.
B. A tolerance of plus or minus one-half foot (+/- 0.1 foot) vertical deviation of final
grade from these neat lines will be allowed for constructed wetlands grading. In
addition, areas of contour grading shall conform to the shapes and slopes indicated
in the Drawings. Grading shall be checked through ground survey, or other means
acceptable to the Owner’s Representative
C. The project may not be accepted as complete if finished grade is outside the limits of
these tolerances for floodplain grading. The Owner’s Representative may require the
Contractor to conduct additional work at his expense to complete excavation and fill
to the lines and grades indicated, within these tolerances, and conduct surveying to
demonstrate conformance with the desired finished grades.
D. Excavation that is continuously over or under the finished grade is not allowed.
E. The Contractor shall be responsible for repair of slope failures within the project
limits.
*** END OF SECTION ***
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Riverside Park Regeneration Project Section 02721
June 2008 Aggregate Base Course
02721-1
SECTION 02721
AGGREGATE BASE COURSE
PART 1 - GENERAL
1.01 SECTION INCLUDES
A. Aggregate base course.
B. Paving aggregates.
1.02 RELATED SECTIONS
A. Section 02260 – Landscape Grading.
1.03 REFERENCES
A. ASTM C 136 - Standard Test Method for Sieve Analysis of Fine and Coarse Aggregates;
1996a.
B. ASTM D 1557 Test Method for Laboratory Compaction Characteristics of Soil Using
Modified Effort (56,000 ft-lbf/ft3 (2,700 kN m/m3)); 1991 (Reapproved 1998).
C. ASTM D 2487 - Standard Classification of Soils for Engineering Purposes (Unified Soil
Classification System); 1998.
D. ASTM D 2922 - Standard Test Methods for Density of Soil and Soil-Aggregate in Place
by Nuclear Methods (Shallow Depth); 1996.
E. ASTM D 3017 - Standard Test Method for Water Content of Soil and Rock in Place by
Nuclear Methods (Shallow Depth); 1996.
1.04 SUBMITTALS
A. Materials Sources: Submit name of imported materials source.
B. Aggregate Composition Test Reports: Results of laboratory tests on proposed and actual
materials used.
C. Compaction Density Test Reports.
1.05 PROJECT CONDITIONS
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A. Provide sufficient quantities of aggregate to meet project schedule and requirements.
When necessary, store materials on site in advance of need.
B. Verify that survey benchmarks and intended elevations for the Work are as indicated.
PART 2 PRODUCTS
2.01 MATERIALS
A. Aggregate Base: Coarse aggregate, conforming to Section 26 of the State of California
Highway Department Standards for 3/8-inch maximum Class 2 Aggregate Base.
2.02 SOURCE QUALITY CONTROL
A. If tests indicate materials do not meet specified requirements, change material and retest.
B. Provide materials of each type from same source throughout the Work.
PART 3 EXECUTION
3.01 EXAMINATION
A. Verify subgrade has been inspected, gradients and elevations are correct, and is moist but
not pumping.
3.02 PREPARATION
A. Correct irregularities in subgrade gradient and elevation by scarifying, reshaping, and
re-compacting.
B. Do not place aggregate on soft, muddy, or frozen surfaces.
3.03 INSTALLATION
A. Under Concrete Paving and Footings:
1. Place aggregate base to a total compacted thickness as indicated on the Project
Drawings.
2. Compact to 95 percent of maximum dry density.
3.04 TOLERANCES
A. Variation From Design Elevation: Within 0.05 feet.
3.05 FIELD QUALITY CONTROL
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A. Compaction density testing will be performed on compacted aggregate base course in
accordance with ASTM D2922 and ASTM D3017.
B. If tests indicate work does not meet specified requirements, remove work, replace and
retest.
C. Proof roll compacted aggregate at surfaces that will be under paving.
3.06 CLEAN-UP
A. Remove unused stockpiled materials, leave area in a clean and neat condition in
accordance with Standard Provisions.
END OF SECTION
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June 2023 Irrigation
02811 - 1
SECTION 02811
IRRIGATION
PART 1 - GENERAL
1.01 SCOPE OF WORK
A. Furnish all labor, associated materials (weather specified or not), equipment and
supervision required to construct the irrigation system as indicated on the Drawings
and specified herein.
B. Work specified in this Section, but is not limited to the following
1. Furnish all labor, materials, and equipment necessary to install irrigation system
as indicated on the Drawings and specified herein.
2. Provide protection for all existing objects or conditions designated on the
Drawings to remain on the site.
3. Provide protection to prevent injury or damage to persons or adjacent properties.
C. All incidental parts, which are not shown on the plans or specified herein and are
necessary to complete or modify the irrigation system shall be furnished and installed
as though such parts were shown on plans or specifications. All systems shall be in
satisfactory operation at the time of completion.
1. Related work specified in other sections:
a. Section 02260 - LANDSCAPE GRADING
b. Section 02315 - WETLAND GRADING
c. Section 02905 - LANDSCAPE INSTALLATION
d. Section 02970 - LANDSCAPE MAINTENANCE
1.02 QUALITY ASSURANCE
A. Contractor Qualification
1. The contractor shall demonstrate that his firm and individuals are experienced
with similar projects of scope and complexity.
2. Burden of proof as to qualifications of the Contractor shall be on the Contractor;
the Owner’s decision is final.
B. Conduct of Work
1. The Contractor shall maintain a skilled foreman on the site during the installation
of his work. The foreman shall have the authority to act for all matters pertaining
to the work.
2. The Contractor shall be responsible for coordination of his work with the other
trades.
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3. The Contractor shall confine his operations to the areas to be improved and to the
areas allotted him for materials and storage.
C. Manufacturer's Directions
1. Manufacturer's directions and detailed Drawings shall be followed in all cases
where the manufacturers of articles used in this Contract furnish directions
covering points not shown in the Drawings and Specifications
1.03 CODES, INSPECTIONS, LICENSES AND PERMITS
A. Identify, procure and pay for all necessary permits or certificates required to complete
the Work specified. Make any and all required notifications and comply with all
applicable Federal, State, and Local ordinances concerning his operations.
B. The entire installation shall fully comply with all local and state laws and ordinances
and with all the established codes applicable thereto including Owner.
C. As a prerequisite of qualification to bid, the irrigation construction company shall
provide verifiable documentation that such person or company is licensed by the State
of California and that such licenses are considered “in good standing” by the
California Contractors State License Board. “Verifiable Documentation” shall include
but not be limited to submission of copies of California Contractor’s license and
proof of insurance.
D. All local, municipal and state laws, rules and regulations governing or relating to any
portion of this work are hereby incorporated into and made a part of these
Specifications and their provisions shall be carried out by the Contractor. Nothing
contained in these Specifications shall be construed to conflict with any of the above
rules and regulations or requirements of the same. However, when these
Specifications and Drawings call for or describe materials, workmanship, or
construction of a better quality, higher standard, or larger size than is required by the
above rules and regulations, the provisions of the Specifications and Drawings shall
take precedence.
1.04 PROTECTION
A. Execute all Work in an orderly and careful manner with due consideration for any
existing condition designated to remain. Provide protection to preserve existing items
indicated to remain and to prevent injury or damage to persons or adjacent properties.
B. Use all means necessary to protect existing conditions designated to remain and
adjacent properties. Avoid any encroachment on adjacent properties. In the event of
damage or loss to any existing condition designated to remain or adjacent properties,
immediately make all repairs and replacements necessary to the approval of the City
at no additional cost to City.
C. Do not interfere with the normal traffic on roads, streets, walks, or use of adjacent
properties. Provide alternate routes around closed or obstructed traffic ways as
required by governing regulations.
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D. Protect existing trees per plans and specifications
1.05 EXPLANATION OF DRAWINGS
A. Visit the site and examine the existing conditions and observe the conditions under
which the Work is to be performed. Notify the Landscape Architect of unsatisfactory
conditions and do not proceed with the Work until unsatisfactory conditions have
been corrected in a manner acceptable to the Landscape Architect. Note all
conditions as to character and extent of Work involved.
B. Not all offsets, fittings, sleeves, main line, lateral, etc., which may be required are
shown on plans. Carefully investigate the finish conditions affecting all of the work
and plan the work accordingly furnishing such fittings; etc., as may be required to
meet such conditions.
C. Drawings are diagrammatic and indicative of the work to be installed. Due to the
scale of the Drawings, it is not possible to indicate all offsets, fittings, sleeves, etc.,
which may be required to complete the irrigation system.
D. Before proceeding with any work, the Contractor shall check and verify all
dimensions, quantities, pressures and flows and shall immediately inform the Owner
of any discrepancy between the drawing and/or the Specifications and actual
conditions. No work shall be done in any area where there is such a discrepancy until
the Owner has given written approval for the same. The Contractor shall assume full
responsibility for work installed without approval.
E. Protection of Persons and Property:
1. Protect structures, utilities, sidewalks, pavements, curbs and other facilities from
damage caused by settlement, lateral movement, undermining, wash out and other
hazards created by this work.
2. Underground structures, including boulders that are encountered during
excavation in the alignment and depth shown on the plan shall be adjusted if
possible to avoid its excavation. If alignment and depth adjustment cannot be
made and it becomes necessary to remove the same, the Contractor shall be paid
for additional cost incurred in the handling of it.
a. The Contractor must show to the Owner the problem encountered and receive
written approval before any add-on monies will be allowed.
F. Contractor shall verify prior to and during construction, that his contract documents
reflect the latest revisions and change orders. Contractor shall be able to produce
such documents at the request of the Owner.
G. Pipe sizes indicated on the Drawings are minimum allowable.
1.06 EXISTING CONDITIONS
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A. The Contractor shall notify members of U.S.A. two (2) working days in advance of
performing any excavation work by calling the toll-free number 800-542-2444. The
contractor shall verify the locations of existing utilities identified by U.S.A. with the
as-built plans for the project area. The Contractor shall inform the Owner of any
discrepancies before construction begins.
B. Information on the Drawings, relative to existing conditions, is approximate only.
Deviations found necessary during construction to conform to actual conditions, as
approved by the Owner, shall be made without additional cost.
C. Where it is necessary to excavate in areas of existing utilities, the contractor shall
pothole to confirm exact locations of existing utilities. Exercise extreme care in
excavating and working near existing utilities. The Contractor shall be responsible for
all damages to existing utilities that are caused by his operation or neglect. In case of
interruption of utilities caused by the contractors operations or neglect, the contractor
shall be responsible to have the utilities in service as soon as possible and in no case
shall the interruption be longer than a twenty-four (24) hour period. In such case that
the contractor needs more than a twenty-four (24) hour period, prior approval shall be
acquired from the Owner in writing.
D. Excavation in proximity to existing trees shall conform to the Owner’s Tree
Protection Measures and to contract documents. At no time shall excavation in
proximity to existing trees begin without prior approval of the Urban Forester.
E. Before proceeding with any work, the Contractor shall check and verify all site
conditions and shall immediately inform the Owner of any discrepancy between the
Contract Documents and actual conditions. No work shall be done in any area where
there is such a discrepancy until the Owner has given written approval for the same.
The Contractor shall assume full responsibility for work installed without approval. .
1.07 SUBMITTALS
A. Material List
The irrigation system shall be installed with components as specified in contract
documents or approved equal. Another (single line) manufacturer may be substituted
provided they have received an “approved equal” status prior to bidding based on the
substitution process established herein and in the General Conditions.
1. Cut sheets shall be submitted for all specified products, including substitution
requests.
2. Substitutions shall be submitted a minimum of five (5) days prior to bid date and
shall include supporting documentation that specifies the equality of the product
to that specified.
3. The contractor shall submit six (6) copies of the irrigation submittal package to
the Landscape Architect a minimum of two (2) weeks prior to start of work. Each
submittal package shall include:
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a. A title sheet on the Contractors letterhead identifying the project name, date of
submittal, Contractor name, address, phone number, cell phone number and
email address and a listing of products with manufacturer’s name and model
number included in the submittal package.
b. The Contractor shall submit Manufacturer’s cut-sheets for each product being
used on the project, clearly identifying with highlighter pen or other marking
device the manufacturer and model number of products to be used including,
but not limited to the following:
1.) Nibco Isolation Valve
2.) Hunter Battery Operated Controller
3.) Watermark Battery Operated Soil Moisture Kit
4.) Hunter Battery Operated Remote Control Valve
5.) Rain Bird Quick Coupler Valve
6.) Carson Irrigation Valve Boxes
7.) Salco Direct Connect Emitter Manifold
8.) Salco Check Valve ¼”
9.) Salco Emitter, 1 GPH
10.) PVC Schedule 40 Main Line
11.) PVC Class 200 Main Line and Lateral Line
12.) ½”Polyethylene Drip Tubing
13.) PVC Schedule 40 Sleeves
14.) Moisture Sensor Wire
15.) Water Proof Wire Connectors
16.) Valve Identification Tags
4. The contractor shall provide additional submittals as required for specified
products not listed above but which are used on site.
5. Equipment or materials installed or furnished without prior approval of the
Landscape Architect shall be rejected and the Contractor shall be required to
remove such materials from the site at his own expense.
6. Approval of any item, alternate or substitute indicates only that the product or
products apparently meet the requirements of the Drawings and Specifications
based on the information or samples submitted.
1.08 RECORD DRAWINGS
A. The Contractor shall furnish reproducible “as-built” drawings prior to the Final
Completion Inspection.
1. Record Drawings shall identify the location of the items installed, dimensioned
from two (2) permanent points of reference as follows:
a. Nibco Isolation Valve(s)
b. Hunter Battery Operated Controller and Valve Assembly
c. Watermark Battery Operated Soil Moisture Module and Sensors
d. Rain Bird Quick Coupler Valve
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e. Drip Transitions
f. Salco Direct Connect Emitter Manifold
g. Diagrammatic layout of PVC Main Line dimensioned from two (2) permanent
points of reference at one hundred (100) foot intervals and at changes in
direction.
h. Sleeving
i. Other related equipment as directed by the Owner and/or Landscape
Architect.
B. The Contractor shall deliver to the Landscape Architect the Record Drawings on
reproducible and digital media to the Owner five (5) working days prior to the Final
Completion Inspection. Delivery of these shall not relieve the Contractor of the
responsibility of furnishing required information that may be omitted from the Record
Drawings. Reproducible plans or digital media may be obtained for said use from the
Landscape Architect.
C. HYDROZONE CHARTS
1. The hydrozone chart shall be submitted to the City for review and approval five
(5) working days prior to Final Completion Inspection.
2. The Contractor shall be responsible to submit to the City one (1) hydrozone chart
identifying valve locations, valve numbers, moisture sensor locations and
irrigation schedule.
3. The hydrozone chart shall be a full-scale drawing of the approved record drawing.
4. When completed and approved, the chart shall be hermetically sealed between
two (2) pieces of plastic, each piece being a minimum ten (10) mils thick.
1.09 OPERATION AND MAINTENANCE MANUALS
A. Contractor shall furnish two (2) Operations and Maintenance Manuals in binders of
equipment used on the project. Manuals shall include a complete signed copy of the
irrigation submittal package, product dimensional diagrams and parts breakdown and
operation manuals. Binders shall have a table of contents identifying each product
section. The following equipment shall be included in the Operation and Maintenance
Manual:
1. Nibco Isolation Valve
2. Hunter Battery Operated Controller
3. Watermark Battery Operated Soil Moisture Kit
4. Hunter Battery Operated Remote Control Valve
5. Rain Bird Quick Coupler Valve
6. Salco Emitter Manifold
7. Salco ¼” Check Valve
8. Signed Guarantee Statement for Irrigation System
B. Five (5) working days prior to Final Completion Inspection, the above-mentioned
submittals corrected and approved record drawings, hydrozone charts, operations and
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maintenance manuals and supplemental information, if requested, shall be turned over
to the City and the Contractor shall obtain signed verification that such has occurred
1.10 EQUIPMENT TO BE FURNISHED
A. Supply as a part of this Contract the following tools:
1. Two (2) sets of special tools required for removing, disassembling and adjusting
each type of sprinkler, valve and valve box supplied on this project.
2. Two (2) quick coupler keys and matching hose swivels for each type of quick
coupling valve installed.
3. Two (2) isolation valve opening keys
4. Two (2) keys for backflow enclosure locksets
B. Locksets shall be keyed per Owner’s specifications.
C. Five (5) working days prior to Final Completion Inspection the Contractor shall hand
over equipment to the City and shall obtain signed verification that such has occurred.
1.11 PRODUCT DELIVERY, STORAGE AND HANDLING
A. Handling of PVC and Polyethylene Pipe and Fittings: The Contractor is cautioned to
exercise care in handling, loading, unloading, and storing of PVC and Polyethylene
pipe and fittings. All PVC and Polyethylene pipe shall be transported in a vehicle that
allows the length of pipe to lie flat so as not to subject it to undue bending or
concentrated external load at any point. Any section of pipe that has been dented or
damaged will be discarded and if installed replaced with new.
1.12 GUARANTEE FOR IRRIGATION SYSTEM
A. The guarantee for the irrigation system shall be made in accordance with the form
shown on the following page. A copy of the guarantee form shall be included in the
operations and maintenance manual. The guarantee form shall be re-typed onto the
Contractor's letterhead and contain the following information:
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GUARANTEE FOR IRRIGATION SYSTEM
We hereby guarantee that the irrigation system we have furnished and installed is free from
defects in materials and workmanship, and the work has been completed in accordance with the
Drawings and Specifications, ordinary wear and tear and unusual abuse or neglect excepted. We
agree to repair or replace any defects in material or workmanship, which may develop during the
period of one (1) year from date of final acceptance, and also to repair or replace with originally
specified materials. Any damage resulting from the repairing or replacing of such defects shall
be replaced and repaired by the contractor at no additional cost to the Owner. We shall make
such repairs or replacements within a 48-hour period, after receipt of written notice. In the event
of our failure to make such repairs or replacements within said period after receipt of written
notice from the Owner, we authorize the Owner to proceed to have said repairs or replacements
made at our expense and we will pay the costs and charges therefore upon demand.
PROJECT: ___________________________________________________________
LOCATION:___________________________________________________________
SIGNED:_____________________________________________________________
ADDRESS:___________________________________________________________
PHONE:_____________________________________________________________
DATE OF ACCEPTANCE:_______________________________________________
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PART 2 - PRODUCTS
2.01 MATERIALS
General: Use only new materials of brands and types noted on the Drawings specified
herein or approved equals.
A. Backfill Material
1. Existing site material, as approved by the Owner, shall be used for backfill
material. Backfill material shall be free from organic materials, large clods of
earth or rocks larger than one (1) inch diameter, trash, debris, rubbish, broken
cement, asphalt material or other objectionable substances.
2. Sand backfill shall be a fine, granular sand material backfill containing no foreign
matter larger than one-half (1/2) inch in size.
B. Drainage Fill Material
1. Drainage fill material shall be three-quarter (3/4) inch washed, hard and durable,
fragments of screened or broken stone or gravel.
C. Irrigation Pipe Sleeving
1. Irrigation Sleeve 6” and smaller shall be PVC Schedule 40 with solvent-weld
joints. Pipe shall be made from NSF approved Type I, Grade I, PVC compound
conforming to ASTM standard D1784 or latest revision. All pipes shall meet
requirements set forth in Federal Specification PS-21-70. (Solvent-weld Pipe)
D. PVC Pressure Main Line Pipe and Fittings.
1. Pressure main line piping for sizes two and one half (2-1/2) inches and larger shall
be PVC Class 315 with solvent weld joints. Pipe shall be made from an NSF
(National Sanitation Foundation) approved Type I, Grade I, PVC compound
conforming to ASTM resin specification D1785. All pipes shall meet
requirements set forth in Federal Specification PS-21-70. (Solvent-Weld Pipe).
2. Pressure main line piping for sizes two (2) inch and smaller shall be PVC
Schedule 40 with solvent-weld joints. Pipe shall be made from NSF approved
Type I, Grade I, PVC compound conforming to ASTM resin specification D1785.
All pipes shall meet requirements set forth in Federal Specification PS-21-70.
(Solvent-Weld Pipe).
3. PVC main line fittings shall be PVC Schedule 40 solvent-weld fittings, Type I
cell classification 12454 conforming to ASTM Standard D 1784 or PVC Schedule
80 solvent-weld fittings, Type I cell classification 12454 conforming to ASTM
Standard D 1784
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4. All PVC main line pipe shall be marked continuously and permanently with the
following information: Manufacturer's name, nominal pipe size, schedule or class
of pipe, pressure rating in P.S.I. extrusion, NSF approval and date of extrusion.
5. All fittings shall bear the manufacturer's name or trademark, material designation,
size, applicable I.P.S. schedule and NSF seal of approval.
E. PVC Temporary Main Line and Lateral Lines.
1. Temporary pressure main line piping and lateral piping shall be PVC Class 200
with solvent weld joints. Pipe shall be made from an NSF (National Sanitation
Foundation) approved Type I, Grade I, PVC compound conforming to ASTM
resin specification D1785. All pipes shall meet requirements set forth in Federal
Specification PS-21-70. (Solvent-Weld Pipe
2. Temporary pressure main line and lateral line fittings shall be PVC Schedule 40
solvent-weld fittings, Type I cell classification 12454 conforming to ASTM
Standard D 1784 or PVC Schedule 80 solvent-weld fittings, Type I cell
classification 12454 conforming to ASTM Standard D 1784
F. Solvent Cements and Primers
1. All solvent cements shall meet ASTM D 2464 for PVC and be of the proper body
(viscosity) for the size of pipe, fittings and valves being installed.
2. All primers shall meet ASTM F 656
3. Solvent Cements and Primers shall conform to the State of California Air Quality
Control mandate for Low Volatile Organic Compounds.
G. Detectable Marking Tape
1. Detectable marking tape shall be two (2) inches in width and have a 20-gauge
solid aluminum foil core.
2. For irrigation water the tape color and legend combination shall be in accordance
with A.P.W.A. or local requirements. The color shall be Blue. The legend shall
read “Caution Irrigation Line Buried Below”.
3. For potable water the tape color and legend combination shall be in accordance
with A.P.W.A. or local requirements. The color shall be Blue. The legend shall
read “Caution Potable Water Line Buried Below”.
H. Concrete
1. ASTM Class B concrete shall be used for fill concrete.
2. Concrete shall have a 3,500-PSI compressive strength at 28 days and shall have
maximum water to cement and dispersing agent ration of 56%. Concrete shall have
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a minimum cement content of 470 lbs. (5 bags) per cubic yard concrete. Nominal
maximum size of coarse aggregate shall be three-quarter (3/4) inch.
I. PVC Threaded Nipples:
1. PVC Schedule 80 nipples shall be produced from extruded stock grade PVC
compounds. No molded nipples shall be used.
a. PVC Schedule 80 nipples shall be made from NSF approved PVC compound
conforming to ASTM D1784, Cell Classification 12454B
J. Gate Valves
1. Gate valves shall be of the same type, manufacturer and sizes as indicated on the
Drawings and as specified herein or approved equal.
2. Gate valves 2" and smaller shall be 125 lb. SWP bronze gate valve with threaded
ends. Gate Valves shall be equipped with a cast bronze cross handle. No pot
metal handles shall be used.
K. Quick Coupling Valves
1. Quick coupling valves shall have a brass two-piece body designed for working
pressure of 150 P.S.I. with a locking rubber cover and operable with quick
coupler key. Quick Coupler Valve Key and Hose Swivel shall be the size and
shown on the Drawings
L. Battery Operated Soil Moisture Sensor Kit
1. Soil Moisture Sensors shall be of the same type, manufacturer and sizes as
indicated on the Drawings.
2. Wiring between the soil moisture sensors and battery operated monitor shall be
two (2) wires #18 AWG or larger per manufacturer’s specifications.
M. Battery Operated Control Valve Assemblies
1. Battery operated control valves shall be of the same type, manufacturer and sizes
as indicated on the Drawings
2. Battery operated control valves shall be equipped with a DC Latching Solenoid.
3. Battery operated control valve assemblies shall be equipped with a Wye Filter and
forty (40) PSI Pressure Regulator
4. Battery operated control valves shall be compatible with battery operated
controller
N. Identification Tags
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1. Valve tags shall be manufactured from polyurethane Behr Desopan, with a
reinforced attachment hole and will be 2-1/4” x 2.3/4” in size. Valve identification
tags shall be yellow in color, double sided with the Valve designation stamped on
both sides.
O. Battery Operated Controller
1. Battery operated controller shall be of the same type, manufacturer and sizes as
indicated on the Drawings
2. Battery operated controller shall be compatible with battery operated soil moisture
sensors.
3. Battery Operated Controller shall be equipped with one (1) DC latching solenoid
P. Backflow Preventer
1. Backflow Preventer is of the size and type shown on the Drawings.
2. Backflow Preventer shall be enclosed in a stainless steel, vandal-resistant
enclosure.
3. Backflow Preventer enclosure shall be equipped with a lockset keyed to Owner
specifications.
Q. Direct Burial Emitter Manifold
1. Direct Burial Emitter Manifold shall be of the same type, manufacturer and sizes
as indicated on the Drawings
2. Direct Burial Emitter Manifold shall be equipped with pressure compensating
emitters and spring loaded check valve. The pressure compensating emitters shall
have a working pressure of 5 PSI to 50 PSI and a flow of 1 GPH per emitter. The
spring loaded check valve shall be capable of holding back nine and one quarter
(9-1/4) feet of head.
R. Sub-Surface Capillary Irrigation Tubing
1. Sub-surface capillary irrigation tubing shall be of the same type, manufacturer and
sizes as indicated on the Drawings
2. Sub-surface capillary irrigation tubing shall include a polyethylene dripperline,
dispersion tape ad capillary fiber.
3. Flow rate for the sub-surface capillary irrigation tubing shall be 0.617 gallons per
100 feet per minute.
4. Pre-installation soil testing shall be per manufacturer’s specifications.
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S. Valve Boxes
1. Remote Control Valve Boxes shall be green rectangular valve boxes 17-3/8” x 23-
7/8” x 12”, Carson model 1220-4 with a T-cover and Bolt-Down Loc Kit or
approved equal.
2. Remote Control Valve Box Extensions shall be of the same manufacturer of the
valve box or approved equal.
3. Quick Coupler Valve Boxes shall be green round valve boxes 11-1/2” (I.D.)
diameter by 10-1/4” high, Carson model 910-10 or approved equal. Quick
Coupler Valve box covers shall be green T-cover with Bolt-Down Loc Kit or
approved equal.
4. Drip Transition Valve Boxes shall be green round valve boxes 7-5/8” (I.D.)
diameter by 9-1/16” high, Carson model 708-4 or approved equal.
5. Wire mesh cloth shall be ¼” galvanized or approved equal.
PART 3 - EXECUTION
3.01 INSPECTION OF SITE
A. Site Conditions
1. The irrigation system layout is diagrammatic and scaled dimensions are
approximate. The Contractor shall in the field establish locations of piping,
emitters, subsurface irrigation, valves, and other components at time of
installation... Check and verify all site dimensions and notify the Owner if site
conditions have changed from those specified in the drawings and here within.
2. The Contractor shall check and verify site water service and shall submit written
documentation stating field verified static pressure to the Landscape Architect
prior to the start of work.
3. The Contractor shall carefully check all grades to satisfy him that he may safely
proceed before starting work on the irrigation system.
4. The contractor shall obtain permits and call for inspections as required by local
codes and regulation. Installation of irrigation components shall conform to local
codes, accepted construction practices and best management practices per the
Irrigation Association.
B. Timing
1. The successful bidder must agree to commence work on or before a date to be
specified in a written “Notice to Proceed” and to fully complete the work within
the number of calendar days shown on his bid form.
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2. Coordinate time schedule with Owner’s representative and concurrent work
performed by others in separate contracts.
. 3.02 IRRIGATION SCHEDULE
A. The Contractor shall be responsible to work with the City and their representative to
establish the irrigation schedules for each hydrozone prior to planting.
B. The irrigation system is intended to be temporary for plant establishment. Since
plants are natives, the irrigation schedules shall provide only the water needed for
healthy plant growth but not so much as to make the plants dependent on a
supplemental water source.
C. The irrigation system is designed to operate with soil moisture sensors in addition to
traditional programming of controllers. It shall be the Contractor’s responsibility to
coordinate the irrigation schedule to supply an adequate amount of water to the plant
without exceeding the hydraulic parameters of the project. See the irrigation plan for
more information.
3.03 PREPARATION
A. Physical Layout
1. Locations on Drawings are diagrammatic and approximate only. The Contractor
shall change and adjusted locations as shown on drawings as necessary and as
directed by Landscape Architect to meet existing conditions and obtain complete
water coverage.
2. Prior to installation, the Contractor shall stake out locations of water meter,
backflow preventer, control valves and drip transitions for review and approval by
the Landscape Architect.
3. The Contractor shall stake out locations of plant material prior to installation for
review and approval by the owner. Irrigation emission devices shall be installed
after approval of plant layout. If equipment is incorrectly located without said
approval, it shall be the Contractor's responsibility to relocate emission devices to
approved locations without additional cost to the Owner.
4. The Contractor shall install and extend the system as shown on the Drawings, and
as necessary to carry out the intent of the Drawings and Specifications.
3.02 WATER SERVICE
A. Water Supply
1. Coordinate with the Owner the water supply point of connection as indicated on
the Drawings. Field verify connection location and size. Notify the Owner of any
discrepancies prior to beginning construction.
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3.03 INSTALLATION
A. Trenching
1. Irrigation Permanent Main
a. Trench irrigation water main line to a sufficient depth and width to permit
proper handling and installation of pipe and fittings and to provide a minimum
of eighteen (18) inches of cover.
b. Trench to depth required to provide four (4) inches of sand bedding below
piping and above piping.
2. Irrigation Temporary Main and Lateral Line
a. Trench PVC pipe to a sufficient depth and width to permit proper handling
and installation of pipe and fittings and to provide a minimum of four (4) to
six (6) inches of cover.
3. PE Drip Tubing
a. Trench PE drip tubing to a sufficient depth and width to permit proper
handling and installation of pipe and fittings and to provide a minimum of two
(2) inches of cover.
4. Fill to match adjacent grade elevations and relative soil density with approved fill
material. Place and compact fill in layers not greater than six (6) inch depth.
5. Overfill the trenches with approved fill materials. Level, compact and water settle.
Should settlement occur, refill and compact as needed.
6. Dig trenches straight and support pipe continuously on bottom of trench. Lay
pipe to an even grade.
7. Excavate trenches, install piping, and fill during the same working day. Do not
leave open trenches or partially filled trenches open overnight.
8. Trench width shall be as needed to provide a minimum four (4) inch horizontal
clearance between pipes and between pipes and edges of trench.
9. No pipe shall be laid directly over another pipe.
B. Backfilling
1. The trenches shall not be backfilled, except for center loading, until all required
tests are performed. All debris shall be removed prior to placement of backfill.
Trenches shall be carefully backfilled with the materials approved for backfilling
2. Backfill potable water main line and permanent irrigation main line with a
minimum of 4” of sand below piping and 4” of sand above the piping.
3. Backfill shall be mechanically compacted to a dry density equal to adjacent
undisturbed soil in landscaped areas. Backfill shall conform to adjacent grades
without dips, sunken areas, humps or other surface irregularities.
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4. Overfill with approved excavated or imported fill materials free of lumps or rocks
larger than one (1) inch in any dimension. Level, compact and water settle.
Should settlement occur, refill and compact as required.
5. Trenches shall be inspected and approved by the Landscape Architect prior to
backfilling.
C. Sleeving
1. Sleeving shall be installed for irrigation pressure main line pipe when crossing
bridge.
2. Sleeving shall be installed for main line, lateral line and drip tubing when crossing
beneath crushed rock paths.
3. Irrigation pipe sleeves shall be sized to easily accommodate as called for in the
drawings leaving a minimum of 25% void space inside sleeve.
4. The contractor shall be responsible to verify sleeving based on field verification
of the number and size of pipes crossings.
5. Sleeves shall have both ends capped during installation to prevent dirt and debris
from entering the sleeve.
6. Identify location of sleeve ends from two permanent points of reference and show
on record drawings.
D. PVC Pipe
1. Routing of irrigation pipe as indicated on the Drawings is diagrammatic. Install
lines and various assemblies to conform to the details shown on the drawings.
2. Install irrigation main line approximately two (2) feet from crushed rock path.
3. Install all assemblies specified herein in accordance with respective detail. In
absence of detail Drawings or specifications pertaining to specific items required
to complete work, perform such work in accordance with best standard practice
with prior approval of the Landscape Architect.
4. PVC pipe and fittings shall be thoroughly cleaned of dirt, dust and moisture
before installation. Installation shall be as recommended by the pipe and fitting
manufacturer.
5. PVC pipe shall be installed so that there will be a small amount of excess length
in the pipe to compensate for contraction and expansion of the pipe. This shall be
accomplished by "snaking" the pipe in the trench during installation.
6. Center load pipe with small amounts of backfill to prevent arching and slopping
under pressure. Leave joints exposed for inspection during testing.
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7. No water shall be permitted in the pipe until trench inspections have been
completed and a period of at least 24 hours has elapsed for solvent weld setting
and curing.
8. Plastic to metal connections shall be made with plastic male adapters and female
metal adapter, hand tightened, plus one turn with a strap wrench. Teflon tape or
approved equal shall be used on all threaded PVC to metal joints.
9. Solvent Weld Joint: Solvent weld pipe ends using solvent recommended by pipe
manufacturer only.
10. Threaded joints shall be wrapped with Teflon tape as per manufacturer’s
instructions.
11. Flush all debris out of pipe prior to installing valves and heads.
12. In changing main line and lateral pipe depth, 45° elbows shall be used.
13. Install three (3) inch detectable tape 6”-28” below finish grade along the entire
length of the main line run, including main line branches.
E. Line Clearance
1. Irrigation lines shall have a minimum horizontal and vertical clearance of four (4)
inches from each other. Parallel lines shall not be installed directly over one
another.
2. Horizontal and vertical clearance of irrigation lines from lines from other trades
shall be as per local codes and regulations.
F. Gate Valves
1. Install gate valves as per details and manufacturer's specifications.
2. All gate valves shall be installed plumb and vertical with the valve accessible with
proper tools.
3. Install where shown on Drawings. Locate, in valve boxes for easy access
unless otherwise noted on drawings.
4. Install one gate valve per valve box. Provide extension units as required as per
details. Install valve boxes in shrub planting areas whenever possible.
G. Quick Coupling Valves
1. Install as per details and manufacturer's specifications.
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2. All quick coupling valves shall be installed plumb and vertical with the valve
accessible and removable with proper tools. Valves shall be located adjacent to
foot path.
3. Install where shown on Drawings. Locate, in valve boxes for easy access.
4. Install one quick coupling valve per valve box. Provide extension units as
required. Install valve boxes in shrub planting areas whenever possible.
5. Wherever possible, install quick coupler valves, gate valves and remote control
valves in groupings not to exceed a maximum of three (3) valves per group for
ease of long term maintenance.
H. Battery Operated Remote Control Valves
1. Install as per details and manufacturer's specifications.
2. Remote control valves shall be installed plumb and vertical with the valve
accessible and removable with proper tools. Valves shall be located adjacent to
foot path.
3. Install where shown on Drawings. Locate, in valve boxes for easy access.
4. Install one quick coupling valve per valve box. Provide extension units as
required. Install valve boxes in shrub planting areas whenever possible.
5. Wherever possible, install quick coupler valves, gate valves and remote control
valves in groupings not to exceed a maximum of three (3) valves per group for
ease of long term maintenance.
I. Battery Operated Controller
1. Install as per details and manufacturer's specifications.
2. Install battery operated controller in same remote control valve box as it controls.
J. Valve Boxes
1. Install valve boxes as per details unless otherwise noted on plans.
K. Direct Burial Emitter Manifold
1. Install emitter manifold directly to ½” PE drip tubing using ¼” barb check valve.
2. Stake emitter manifold at connection to PE drip tubing.
3. Flush debris from ½” PE tubing prior to installing emitter manifold
4. Install one emitter manifold per plant.
L. Sub-Surface Capillary Irrigation Tubing
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1. Submit soil test to manufacturer a minimum of four (4) weeks prior to ordering
and installation.
2. Install sub-surface capillary irrigation tubing on 1-1/4” PE supply line using
grommets available through manufacturer of product. Drill bit for grommets per
manufacturer’s specifications.
3. Install flush valve and air vent per manufacturer’s specifications.
3.04 INSPECTION AND OBSERVATION SCHEDULE
A. Trench Inspection and Main Line Pressure Test
1. The Contractor shall not backfill PVC Schedule 40 and PE pressure main line
trench, except center loading until an open trench inspection has been conducted
and approved.
2. Test all pressure lines and connections to quick coupler valves and valves under
hydrostatic pressure of 120 pounds per square inch.
3. Sustain pressure in pressure lines for not less than twenty-four (24) hours. If
leaks develop, replace joints and repeat test until entire system is proven
watertight.
4. All hydrostatic tests shall be made only in the presence of the Owner. No pipe
shall be backfilled, except for center loading, until it has been observed, tested
and approved in writing by the Owner. Should any work be covered up before
such observation and tests are completed, the Contractor shall, at his own
expense, uncover the work; and after it has been observed, tested and approved,
he then shall make all repairs with such materials as required to restore all work
disturbed to original and proper condition.
5. Furnish necessary force pump and all other test equipment.
B. Direct Burial Dripline
1. Finish grade shall be approved prior to dripline.
2. Plant locations shall be identified for approval by owner and Landscape Architect.
prior to emitter installation
3. Furnish all materials and perform all work required to correct any inadequacies of
coverage due to deviations from the Drawings or where the system has been
willfully installed as indicated on the Drawings, when it is obviously inadequate
without bringing this to the attention of the Owner.
C. Capillary Subsurface Irrigation Tubing
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1. Install capillary subsurface irrigation tubing on willow layers as directed by
project engineer.
2. Manually flush tubing lines as per manufacturer’s specifications.
3. Test system prior to backfill for full coverage of planted area
D. Soil Moisture Sensors
1. Install per manufacturer’s specifications
2. Adjust to maintain appropriate soil moisture for the plant material being irrigated.
3. Check daily for first two (2) week that soil moisture levels are optimum for
healthy plant growth.
E. Substantial Completion Inspection
1. The Contractor shall operate each system in its entirety for the Owner at time of
substantial completion. Any items deemed not acceptable shall be reworked to
the complete satisfaction of the Owner.
2. The contractor shall provide a field workshop for owner, Landscape Architect and
project engineer to review irrigation equipment operations and maintenance.
3. When the Contractor is of the opinion that the work is substantially complete,
submit a written request for review of substantial completion.
a. Prior to final field observation, all previous punch list items shall be
completed and verified by field observation.
b. The Landscape Architect of record shall conduct a Substantial Completion
Inspection and shall provide a Certificate of Substantial Completion to the
Owner.
c. The certificate shall specifically indicate that the irrigation was installed per
contract documents along with a list of any observed deficiencies.
d. If the project was not determined substantially complete at the first review as
described above then the contractor shall correct deficiencies within ten (10)
days and upon completion of deficiencies shall request the second compliance
review.
F. Final Completion Inspection
1. Definition: Final completion shall not occur until installation required by the
contract documents is one hundred percent (100%) complete as determined by the
Owner.
2. When the Contractor is of the opinion that the work is finally complete and the
list of deficiencies generated during the substantial completion review is
corrected, submit a written request for review of final completion.
a. The Contractor shall provide the Certificate of Substantial Completion with
the written request for review of final completion.
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3.05 TEMPORARY REPAIRS
A. Owner reserves the right to make temporary repairs as necessary to keep the irrigation
system in operating condition. The exercise of this right shall not relieve the
Contractor of his responsibilities under the terms of the guarantee as herein specified.
3.06 CLEAN-UP
A. Clean up shall be made as each portion of work progresses. Refuse and excess dirt
shall be removed from site. All walks and paving shall be broomed or washed down,
and any damage sustained to the work of others shall be repaired to original
conditions acceptable to the Owner.
B. No site visits shall commence without all items noted in previous Observation
Reports, either completed or remedied, unless such compliance has been waived.
Failure to accomplish punch list tasks or prepare adequately for desired observations
shall make the Contractor responsible for reimbursing the Engineer at his current
billing rates per hour, plus transportation costs.
C. No Final Completion Inspection shall commence without Record Drawings. In the
event the Contractor calls for an observation without Record Drawings, without
completing previously noted corrections or without preparing the system for
observations, he shall be responsible for reimbursing the Owner at the hourly rate in
effect at the time of the observation (plus transportation costs) for the inconvenience.
No further observations will be scheduled until this charge has been paid.
END OF SECTION
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SECTION 02905
LANDSCAPE INSTALLATION
PART I - GENERAL
1.01 SCOPE OF WORK
A. Furnish all labor, material, equipment and services necessary to provide all landscape
work, complete in place, as indicated on Drawings and specified herein.
Work specified in this Section, but is not limited to the following:
1. Hydroseed application
2. Tree seedling and shrub planting
3. Brush layer plantings
B. Related Work Specified in Other Sections
1. SECTION 02811 – IRRIGATION
2. SECTION 02970 - LANDSCAPE MAINTENANCE
1.02 QUALITY ASSURANCE
A. Source Quality Control
1. Submit documentation to the City at least sixty - (60) days prior to start of
planting that all plant material has been ordered. Arrange procedure for
observation of plant material with the City at time of submission.
2. Plants shall be subject to observation and approval of the City upon delivery for
conformity to specifications. Such approval shall not impair the right of
observation and rejection during progress of the work.
1.03 PRODUCT DELIVERY, STORAGE AND HANDLING
A. Delivery
1. The Contractor, upon request by the City, shall provide receipts, delivery tickets,
load tickets, etc. of all items delivered to the job site to verify products and total
quantities.
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2. Deliver plants with legible identification labels.
a. Label tree seedlings.
b. State correct plant name and size indicated on plant list.
c. Use durable waterproof labels with water-resistant ink, which will remain
legible for at least sixty (60) days.
3. Protect plant material during delivery to prevent damage to root ball or
desiccation of leaves.
4. The Contractor shall notify the City forty-eight (48) hours in advance of delivery
of all plant materials for observation either at the site or at the local nursery.
B. Storage
1. Store plant material in shade and protect from weather.
2. Maintain and protect plant material. Contractor shall be responsible for
replacement of material due to theft or vandalism.
1.04 JOB CONDITIONS
A. Planting: Perform actual planting only when weather and soil conditions are suitable
in accordance with locally accepted practice.
B. Scheduling: Install tree seedlings before hydroseed application.
C. Protect work and materials from damage due to construction operations by other
contractors and trades and by vandalism. Maintain protection during installation and
maintenance period.
1.05 SAMPLES AND TESTS
The City reserves the right to take and analyze samples of materials for conformity to
specifications at any time. The Contractor shall furnish samples upon request by City.
Rejected materials shall be immediately removed from the site at Contractor's expense.
Cost of testing of materials not meeting specifications shall be paid by the Contractor.
1.06 GUARANTEE AND REPLACEMENT
A. Guarantee: All plant material and other materials installed under the Contract shall
be guaranteed against any and all poor, inadequate or inferior materials and/or
workmanship for a period of one (1) year. Any plant found to be dead or not in a
satisfactory or healthy condition due to faulty materials, workmanship, or improper
maintenance (during contracted maintenance period) as determined by the City, shall
be replaced by the Contractor at his expense.
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B. Replacement: Any materials found to be dead, missing or not in a satisfactory or
healthy condition during the maintenance period shall be replaced immediately. The
City shall be the sole judge as to the condition of material. Material to be replaced
within the guarantee period shall be replaced by the Contractor within fifteen (15)
days of written notification by the City. All replacement materials and installation
shall comply with the Drawings and Specifications.
PART 2 - PRODUCTS
2.01 GENERAL
All materials shall be of standard, approved and first-grade quality and shall be in prime
condition when installed and accepted. Any commercially processed or packaged
material shall be delivered to the site in the original unopened container bearing the
manufacturer's guaranteed analysis. The Contractor shall supply the City with a sample of
all supplied materials accompanied by analytical data from an approved laboratory source
illustrating compliance of bearing the manufacturer's guaranteed analysis.
2.02 PRODUCTS
A. Seed Mix
1. California custom native grass mixes for wetland, upland, transitional, and
erosion control seeds, and forbs available from Hedgerow Farms 530-662-6847 or
approved equal. Required pure live seed and germination rates shown on plans.
2. Seed shall be weed free, fresh, re-cleaned, Grade A, new crop consisting of the
percentages of mix as specified. Seed shall be labeled in accordance with the
U.S. Department of Agriculture Rules and Regulations under the Federal Seed
Act presently in effect.
3. Seed shall be provided from and mixed by a certified dealer. Seed mixture shall
be labeled with manufacturer's guaranteed analysis, germination rate and purity
rate.
B. Wood Cellulose Fiber Mulch (Hydromulching)
1. Mulch shall be especially prepared wood cellulose fibers with no growth or
germination inhibiting factors, and dyed green to facilitate visual metering during
application. Mulch shall be equal to Profile Flexterra HP-FGM (High
Performance Flexible Growth Medium). Wood cellulose fiber shall have
additional characteristics of dispersing rapidly in water to form homogeneous
slurry and remain in such state when agitated in the hydraulic mulching unit.
2. When applied, the fiber matrix must form an absorptive mat but not a plant
inhibiting membrane, which will allow moisture to percolate into the underlying
soil. The fiber matrix shall be supplied compressed in packages containing fifty
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(50) pounds of material having an equilibrium air dry moisture content at time of
manufacture of 12% plus or minus 2.
D. Plant Material
1. The plant material indicated on the Drawings by the listed names shall conform to
"Standard Plant Names", second edition, except for names not covered there in,
the established customs of the nursery trade is followed. All plants shall be true
to name, above one of each bundle or lot shall be tagged with the name and size
of the plant, in accordance with the standards of practice recommended by the
American Association of Nurserymen. All plant materials shall meet the
specifications of Federal, State and County laws, requiring observation for plant
diseases and insect infestations. Plants shall be symmetrical, typical for variety
and species, sound, healthy, vigorous, free from plant diseases, insect pests or
other eggs, and shall have healthy, normal root systems, while filling their
containers, but not to the point of being root bound. Use only plant materials that
are first class representative of the species and cultivars specifies and that
conform to all State and local laws governing the sale, transportation and
observation of plant materials. Plants shall have straight, single trunks, unless
otherwise specified on the plans. Those specified to be multi-trunk shall have at
least three (3) main leaders from the base. Any and all plants that have any
encircling roots (not root bound) shall have root balls lightly slashed on a
minimum of three (3) sides to stop encircling root growth. The height and spread
of all plant materials shall be measured with branches in their normal position.
Sizes of plants shall be as stated on the plant list and shall not have been
overgrown in the containers so as to have become root bound.
2. The size of the plants will correspond with that normally expected for species and
variety of commercially available nursery stock or as specified in the Special
Conditions or Drawings. The minimum acceptable size of all plants, measured
before pruning with the branches in normal position, shall conform with the
measurements, if any, specified on the Drawings in the list of plants to be
furnished. Plants larger in size than specified may be used with the approval of
the City, but if the use of larger plants is approved, the ball of earth or spread of
roots for each plant will be increased proportionally.
3. All plants not conforming to the requirements herein specified, shall be
considered defective and such plants, whether in place or not, shall be marked as
rejected and immediately removed from the site of the work and replaced with
new plants at the Contractor's expense. The plants shall be of the species, variety,
size and condition specified herein or as shown on the Drawings. Under no
conditions will there be any substitution of plants or sizes listed on the plans,
except with the expressed written approval of the City.
4. At no time shall trees or plant materials be pruned, trimmed or topped prior to
delivery and any alteration of their shape shall be conducted only with the
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approval and when in the presence of the City and/or as noted on the Planting
Specifications.
5. Nursery Grown and Collected Stock
a. Plant materials shall conform with the best edition of
ANSI Z60.1-1990 American Standard for Nursery Stock.
b. Grown under climatic conditions similar to those in locality of project.
c. Container-grown stock in vigorous, healthy condition, not root bound or with
root system hardened off.
d. Use only linear stock plant material, which is well established in removable
containers or formed homogeneous soil sections.
E. Tree Protection Material
1. Use plant protection device on all seedlings – 36” protective tree tube. Available
from Tree Pro (800) 875-8071 or approved equal.
F. Biodegradable Filter Fabric
1. Poly Mulch Mat and Stakes – Available from Tree Pro (800) 875-8071 or
approved equal.
PART 3 - EXECUTION
3.01 OBSERVATION
City Inspector to observe plant material for injury, insect infestation and improper
pruning. Do not begin planting of seedlings until deficiencies are corrected or plants
replaced.
3.02 PREPARATION
A. Soils Analysis – After fill soil is set in place Contractor to have planting area soil
samples analyzed for amendment recommendations. Samples to be taken from four
locations;
1. Mounded fill areas
2. Excavated wetland area
3. Native grade area (areas where no fill or excavation is to take place)
Soil amendments recommended in soils analysis to be mixed into soil profile or
hydroseed mix per these specifications.
B. Preparation of Planting Areas:
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02905-6
1. Flag or mark with lime locations for plants and outline of planting beds on
ground. Do not begin excavation until plant locations and plant beds are
acceptable to the City.
2. Compacted areas shown on plan and described in section 02260 LANDSCAPE
GRADING shall be scarified to a 12” depth before hydroseed application.
3. Amend soil per soils analysis.
4. Each tree seedling planting location shall be cleared of all competing vegetation
in a 3' by 3' area.
C. Finish Grade
1. Remove all construction debris and any soil contaminated by construction debris.
2. Establish finish grades in a continuous uniform line resulting in a uniform surface
with no ridges or water pockets.
3.03 INSTALLATION
A. General
1. Actual planting shall be performed during those periods when weather and soil
conditions are suitable and in accordance with locally accepted practice, as
approved by the City.
3. Only as many plants as can be planted and watered on that same day shall be
distributed in a planting area.
4. Water and hydroseed vehicles to remain on designated access and driveway roads
only.
3. Container shall be opened and plants shall be removed in such a manner that the
ball of earth surrounding the roots is not broken and they shall be planted and
watered as herein specified immediately after removal from the containers.
Containers shall not be opened prior to placing the plants in the planting area.
B. Layout of Major Plantings
1. Locations for plants and outlines of areas to be planted shall be marked on the
ground by the Contractor before any plant pits are dug. All such locations shall
be approved by the City. If an underground construction or utility line is
discovered prior to work, other locations for planting may be selected by the City.
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02905-7
C. Planting of Tree Seedlings
1. Excavation for planting shall include the stripping and stocking of all acceptable
topsoil encountered within the areas to be excavated for trenches, tree holes, plant
pits and planting beds.
2. Excess soil generated from the planting holes and not used as backfill or in
establishing the final grades shall be spread evenly on site.
1. Excavating for Planting:
a. Planting holes to be twice the width of the root ball shall be excavated using
an auger, a shovel, or similar technique approved by the City Inspector. The
planting hole shall be broken up 6” beyond root ball.
b. Container Removal - Carefully remove plants without injury or damage to
rootball. After removing plant, manually scarify root ball to loosen perimeter
roots.
5. Seedling Placement
a. Center plant in pit.
b. Face plants with fullest growth into prevailing wind.
c. Set plant plumb and hold rigidly in position until soil has been tamped firmly
around root ball.
d. Remainder of planting pit shall be backfilled with pulverized native soil
e. All plants which settle shall be raised to the correct level. After the plant has
been placed, additional backfill shall be added to the hole to cover
approximately one-half (1/2) of the height of the root ball. Water shall be
added to the top of the partly filled hole to thoroughly saturate the root ball
and adjacent soil.
f. The remainder of the hole shall be backfilled.
g. After backfilling an earthen basin shall be constructed around each plant.
Each basin shall be (3) inches deep. Basin shall be of a size suitable for the
individual plant. The basins shall be constructed of native soil.
D. Poly Mulch Mat
1. 3' square poly mulch fabric to be placed at base of each tree. Corners are to be
staked.
E. Bark Mulch Cover
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August 2023 Landscape Installation
02905-8
1. All tree seedling earthen basins to be top-dressed with two and one-half (2-1/2)
inch layer of mulch (after settling).
F. Hydromulch
1. Hydromulching: Profile Flexterra HP-FGM shall be applied per manufacturers
specifications in two-step process. All vehicles and heavy equipment used in the
process remain on designated access and driveway roads only. Hydromulch
application shall contain the proper proportions of water to form slurry mixture,
and the following components at these specified rates per acre:
a. Wetland Mix: as shown on plans
b. Transitional Mix: as shown on plans
c. Upland Mix: as shown on plans
d. Erosion Control Mix: as shown on plans
c. 436 pounds/acre 16-20-0 ammonium phosphate, 2,178 pounds mulch fiber,
add quantity of water as recommend by manufacturer.
2. Clean hydroseed immediately off any area other than those specified on plans.
3. The Contractor shall avoid any additional soil compaction, and shall not permit
vehicular or equipment traffic over such areas. In the event of such compaction,
the Contractor shall be required to re-cultivate any areas thus compacted.
4. All hydromulch to be fully established prior to starting of the maintenance period.
All areas un-established during maintenance period to be re-hydromulched at the
expense of the contractor.
G. Weed Control
All weed control shall be achieved by mechanical measures, herbicides are not
allowed per city regulations.
3.04 CLEAN UP
After all planting operations have been completed; remove all trash, excess soil, empty
plant containers or rubbish from the property. All scars, ruts or other marks in the ground
caused by this work shall be repaired and the ground left in a neat and orderly condition
throughout the site. The Contractor shall pick-up all trash resulting from this work no
less frequently than each Friday before leaving the site, once a week, and/or the last
working day of each week. All trash shall be removed completely from the site. The
Contractor shall leave the site area broom-clean and shall wash down all paved areas
within the Contract area, leaving the premises in a clean condition acceptable to the City.
3.05 OBSERVATION SCHEDULE
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02905-9
A. The Contractor shall be responsible for notifying the City in advance for the
following observations according to the time indicated:
1. Pre-construction conference - 7 days.
2. Finish grade review - 48 hours.
3. Review of proposed branch cutting locations – 48 hours.
4. Plant material review - 48 hours.
5. Soil preparation, plant layout, and planting operations. One (1) tree with each
type of specified shall be approved prior to planting of trees - 48 hours.
6. End of landscape installation - 48 hours.
7. End of landscape maintenance/Final Acceptance - 48 hours
B. No site visits shall commence without all items noted in previous Observation
Reports either completed or remedied, unless such compliance has been waived.
Failure to accomplish punch list tasks or prepare adequately for desired
observations shall make the Contractor responsible for reimbursing the City at his
current billing rates per hour, plus transportation costs.
3.06 LANDSCAPE MAINTENANCE
Provide Landscape Maintenance as per SECTION 02970 - LANDSCAPE
MAINTENANCE.
END OF SECTION
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August 2023 Hydroseed
312514.14-1
SECTION 31 25 14.13
HYDROSEED
GENERAL
1.01 SUMMARY
A. This section specifies the hydraulically-applied erosion control product category of High
Performance-Flexible Growth Medium (HP-FGM). The HP-FGM shall be is a biodegradable, High
Performance-Flexible Growth Medium (HP-FGM) composed of 100% recycled, thermally refined
virgin wood fibers, crimped biodegradable interlocking fibers derived from regenerated cellulose
sourced from sustainably harvested wood, micro-pore granules, naturally derived cross-linked
biopolymers and water absorbents. The HP-FGM is patented, made in the US, plastic-free, and
phytosanitized to eliminate potential weed seeds and pathogens. The product requires no curing
period and upon application forms an intimate bond with the soil surface to create a continuous,
porous, absorbent and flexible erosion resistant blanket that allows for rapid germination and
accelerated plant growth.
B. Related Sections: Other Specification Sections, which directly relate to the work of this Section
include, but are not limited to the following:
1. Section 02905 – Landscape Installation
2. Section 02300 – Earthworks
1.02 SUBMITTALS
A. Product Data: Submit manufacturer’s product data and installation instructions. Include required
substrate preparation, list of materials and application rate.
B. Certifications: Manufacturer shall submit a letter of certification that the product meets or exceeds all
technical and packaging requirements and is made in the U.S.A.
1.03 DELIVERY, STORAGE AND HANDLING
A. Deliver materials and products in UV and weather-resistant factory labeled packages. Store and handle
in strict compliance with manufacturer’s instructions and recommendations. Protect from damage,
weather, excessive temperatures and construction operations.
PRODUCTS
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2.01 MATERIALS
A. The HP-FGM shall conform to the following typical property values when uniformly applied at a rate
of 3,500 pounds per acre (3,900 kilograms/hectare) under laboratory conditions.
Property Test Method Tested Value (English) Tested Value (SI)
Physical Mass/Unit Area ASTM D6566 ≥11.6 oz/yd2 ≥390 g/m2
Thickness ASTM D65251 ≥ 0.22 inch ≥ 5.6 mm
Ground Cover ASTM D65671 ≥ 99% ≥ 99%
Water Holding
ASTM D7367 ≥ 1,700% ≥ 1,700%
Material Color Observed Green Green
Performance
Cover Factor2 ASTM D8298-
≤ 0.01 ≤ 0.01
% Effectiveness3 ASTM D8298-
≥ 99% ≥ 99%
Vegetation
ASTM D73221 ≥ 800% ≥ 800%
Functional Longevity4 ASTM D5338 ≤ 18 months ≤ 18 months
Cure Time Observed 0 - 2 hours 0 - 2 hours
Environmental
Ecotoxicity5 EPA 2021.0 Non-Toxic Non-Toxic
Biodegradability ASTM D5338 Yes Yes
Certified BioPreferred®
Biobased Content ASTM D6866 100% 100%
Elemental Impurity
ASTM D8082 Pass Pass
Carbon Footprint6 Life Cycle
Assessment
≤0.4 Unit CO2e/
Unit of product7
≤0.4 Unit CO2e/
Unit of product7
1. ASTM test methods developed for Rolled Erosion Control Products and have been modified to
accommodate Hydraulically-Applied Erosion Control Products.
2. Cover Factor is calculated as soil loss ratio of treated surface versus an untreated control surface.
3. % Effectiveness = One minus Cover Factor multiplied by 100%.
4. Large scale testing conducted at Utah Water Research Laboratory. For specific testing information
please contact a Manufacturer representative.
5. Functional Longevity is estimated time period, based upon ASTM D5338 testing and field
observations, that a material can be anticipated to provide erosion control and agronomic benefits as
influenced by composition, as well as site-specific conditions, including; but not limited to –
temperature, moisture, light conditions, soils, biological activity, vegetative establishment and other
environmental factors.
6. Cradle to factory gate (Conover, NC) life cycle assessment.
7. “Carbon dioxide equivalent” or CO2e is a term for describing different greenhouse gases in a common
unit. For any quantity and type of greenhouse gas, CO2e signifies the amount of CO2 which would have
the equivalent global warming impact. The unit of CO2e per unit of product is a consistent ratio based
on mass, regardless of what unit of mass is chosen. For instance, there is 0.4 kg of CO2e per kg of
product or 0.4 oz CO2e per oz of product.
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312514.14-3
2.02 COMPOSITION
A. All components of the HP-FGM shall be pre-packaged by the Manufacturer to assure both material
performance and compliance with the following values. Under no circumstances shall field mixing of
components be permitted. No chemical additives with the exception of fertilizer, soil neutralizers and
biostimulant materials should be added to this product.
1. Thermally Processed* (within a pressurized vessel) Virgin Wood Fibers – 80%
*Heated to a temperature greater than 380 degrees Fahrenheit (193 degrees Celsius)
for 5 minutes at a pressure greater than 50 psi (345 kPa)
2. Wetting agents (including high-viscosity colloidal polysaccharides, cross-linked
biopolymers, and water absorbents) – 10%
3. Crimped Biodegradable Interlocking Fibers derived from regenerated plant sources – 5%
4. Micro-Pore Granules – 5%
2.03 PACKAGING
A. Bags: Net Weight – 50 lb (22.7 kg), UV and weather-resistant plastic film
Pallets: Weather-proof, stretch-wrapped with UV resistant pallet cover
Pallet Quantity: 40 bags/pallet or 1 ton (909 kg)/pallet
EXECUTION
3.01 SOIL TESTING
A. Soil Samples shall be taken and sent to a third-party, independent lab for analysis and in compliance
with Section 02 24 23 – Chemical Sampling and Analysis of Soils, if applicable.
B. The tests shall include analysis and interpretation of results.
C. The soil testing methods used shall be compliant with recognized agronomic testing standards, as
outlined in Section 02 24 23, for revegetation of disturbed sites.
D. Soil Analysis shall include results for:
1. Soil pH
2. Soluble Salts
3. Excess Carbonate
4. Organic Matter
5. Nutrient readings for:
i. Nitrogen, Phosphorus, Potassium
ii. Magnesium, Calcium, Sodium, Manganese, Sulfur, Zinc, Copper, Iron, Boron
6. Cation Exchange Capacity
7. Percent Base Saturation Sodium
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E. Any soil amendments or soil neutralizers shall be specified according to Section 32 01 90.16 –
Amending Soils and applied with the hydroseeding slurry at Manufacturer recommended rates based
on soil test results.
3.03 SUBSTRATE AND SEEDBED PREPARATION
A. Examine substrates and conditions where materials will be applied. Apply products to geotechnically
stable slopes that have been designed and constructed to divert runoff away from the face of the slope.
Do not proceed with installation until satisfactory conditions are established.
B. Depending upon project sequencing and intended application, prepare seedbed in compliance with other
specifications under Section 1.01 B
3.04 INSTALLATION
A. Strictly comply with equipment manufacturer's installation instructions and recommendations. Use
approved hydroseeding machines with fan-type nozzle (50-degree tip). To achieve optimum soil surface
coverage, apply HP-FGM from opposing directions to soil surface. Rough surfaces (rocky terrain, cat
tracked and ripped soils) may require higher application rates to achieve 100% cover. Slope interruption
devices or water diversion techniques are recommended when slope lengths (3H:1V) exceed 100 feet
(30 m). Slope interruption intervals may need to be decreased based on steeper slopes or other site
conditions. HP-FGM is not recommended for channels or areas with concentrated water flow unless
used in conjunction with a rolled erosion control product designed to accommodate the anticipated
hydraulic conditions. Unless approved by the Manufacturer, no chemical additives with the exception
of fertilizer, soil neutralizers and biostimulant materials should be added to this product.
B. For Erosion Control and Revegetation: To ensure proper application rates, measure and stake area. For
maximum performance, apply HP-FGM in a two-step process*:
1. Step One: Apply fertilizer with specified prescriptive agronomic formulations and typically
50% of specified seed mix with a small amount of HP-FGM for visual metering. Do not
leave seeded surfaces unprotected, especially if precipitation is imminent.
2. Step Two: Mix balance of seed and apply HP-FGM at a rate of 50 lb per 125 gallons (22.7
kg/475 liters) of water over freshly seeded surfaces. Confirm loading rates with equipment
manufacturer.
*Depending upon site conditions HP-FGM may be applied in a one-step process where all components
may be mixed together in single tank loads. Consult with Manufacturer for further details.
Best results and more rapid curing are achieved at temperatures exceeding 60°F (15°C). Curing times
may be accelerated in high temperature, low humidity conditions with product applied on dry soils.
C. Mixing: A mechanically agitated hydroseeding machine is strongly recommended:
1. Fill 1/3 of mechanically agitated hydroseeder with water. Turn pump on for 15 seconds and
purge and pre-wet lines. Turn pump off.
2. Turn agitator on and load low density materials first (i.e. seed).
3. Continue slowly filling tank with water while loading fiber matrix into tank.
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4. Consult application and loading charts to determine number of bags to be added for desired
area and application rate. Mix at a rate of 50 lb of HP-FGM per 125 gallons (22.7 kg/475
liters).
5. All HP-FGM should be completely loaded before water level reaches 75% of the top of tank.
6. Top off with water and mix until all fiber is fully broken apart and hydrated (minimum of
10 minutes — increase mixing time when applying in cold conditions). This is very
important to fully activate the bonding additives and to obtain proper viscosity.
7. Add fertilizer and any other remaining amendments.
8. Shut off recirculation valve to minimize potential for air entrainment within the slurry.
9. Slow down agitator and start applying with a 50-degree fan tip nozzle.
10. Spray in opposing directions for maximum soil coverage.
D. Application Rates: These application rates are for standard conditions. Application rates may need to
be increased to accommodate rough surfaces.
Slope Gradient / Condition English SI
< 4H to 1V 2,500 lb/ac 2,800 kg/ha
> 4H to 1V and < 3H to 1V 3,000 lb/ac 3,400 kg/ha
> 3H to 1V and < 2H to 1V 3,500 lb/ac 3,900 kg/h
> 2H to 1V and < 1H to 1V 4,000 lb/ac 4,500 kg/ha
> 1H to 1V 4,500 lb/ac 5,100 kg/ha
Below ECB or TRM 1,500 lb/ac 1,700 kg/ha
As infill for TRM* 3,500 lb/ac 3,900 kg/ha
*Use only approved and tested Turf Reinforcement Mats (TRMs) to infill with the HP-FGM
For additional details including mixing ratios/loading rates for specific machine sizes and visual keys
for proper application, please consult the Manufacturer’s Application Guide for High Performance –
Flexible Growth Medium.
3.05 CLEANING AND PROTECTION
A. Always flush residual slurry from hydraulic seeding/mulching equipment immediately following each
application, at the end of each work period or when equipment will be left unattended. Compounds
containing residual Urea, Nitrogen, Phosphorus, Potassium and other substances may form and can be
hazardous to human health and equipment.
B. Clean spills promptly. Advise owner of methods for protection of treated areas. Do not allow treated
areas to be trafficked or subjected to grazing.
3.06 INSPECTION AND MAINTENANCE
A. All inspections and maintenance recommendations shall be conducted by qualified professionals
consistent with the owner, engineer/specifier and regulatory entity(s) expectations.
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B. Initial inspections shall insure installations are in accordance with the project plans and specifications
with material quantities and activities fully documented. Refer to Section 32 92 00 – Turf and Grasses
for any additional details.
C. Subsequent inspections shall be conducted at pre-determined time intervals and corrective maintenance
activities directed after each significant precipitation or other potentially damaging weather or site
event.
END OF SECTION
Page 615 of 791
Riverside Park Regeneration Project Section 02970
August 2023 Landscape Maintenance
02970 - 1
SECTION 02970
LANDSCAPE MAINTENANCE
PART 1 - GENERAL
1.01 CONDITIONS
A. The general provisions of the Contract, including General and Supplementary
Conditions and General Requirements (if any) apply to the work specified in this
Section.
1.02 SCOPE OF WORK
A. Furnish all labor, material, equipment and services required to maintain landscape in
a healthy growing condition and in a neat and attractive appearance throughout the
maintenance period.
B. Related Work Specified in Other Sections:
1. SECTION 02905 - LANDSCAPE INSTALLATION
2. SECTION 02811 – IRRIGATION
1.03 QUALITY ASSURANCE
The Maintenance Contractor shall be experienced in horticulture and landscape
maintenance, practices and techniques, and shall provide sufficient number of workers
with adequate equipment to perform the work during the maintenance period.
1.04 MAINTENANCE PERIOD
A. Continuously maintain the entire project area during the progress of the work and
during the ninety (90) calendar - day, maintenance period or until final acceptance of
the project by the City of Ukiah.
B. Maintenance period shall not start until all elements of construction and planting for
the entire project are in accordance with Plans and Specifications and the Contractor
has delivered the corrected and completed as-built plans on reproducible and digital
media to the City of Ukiah. A prime requirement is that all seeded areas shall be
planted and that all seeded areas shall show a healthy stand of seedlings as
determined by the Owner’s Representative. If such criterion is met to the satisfaction
of the City of Ukiah, a written notification shall be issued to establish the effective
beginning date of the maintenance period.
C. Any day of improper maintenance, as determined by the City of Ukiah, shall not be
credited as an acceptable maintenance period day. The maintenance period shall be
extended on a daily basis if the maintenance work is not in accordance to the Plans
Page 616 of 791
Verbena Fields Section 02970
March 24, 2008 Landscape Maintenance
SECTION 02970 - 2
and Specifications. Project shall not be segmented into maintenance areas or phases,
unless authorization of the City of Ukiah is obtained in writing.
D. Maintenance shall continue beyond the ninety (90) day maintenance period, as
required, until final acceptance is given by the City of Ukiah.
1.05 GUARANTEE AND REPLACEMENT
A. Guarantee: All plant material and other materials installed under the Contract shall
be guaranteed for one (1) year from time of final acceptance against any and all poor,
inadequate or inferior materials and/or workmanship, installation or improper
maintenance (during contracted maintenance period), as determined by the City of
Ukiah, shall be replaced by the Contractor at his expense.
B. Replacement: Any plant materials found to be dead, missing, or not in a satisfactory
or healthy condition during the maintenance period shall be replaced immediately.
The City of Ukiah shall be sole judge as to the condition of material. Material to be
replaced within the guarantee period shall be replaced by the Contractor within five
(5) days of written notification by the City of Ukiah. All replacement materials and
installations shall comply with the Plans and Specifications. Any plant missing due
to suspected theft shall be replaced by the Contractor. If the Contractor suspects that
theft may be a problem, the Contractor shall provide written documentation to the
City of Ukiah that security on this site needs to be intensified. The Contractor may
relieve himself of theft responsibility if after the security notice, with no result, a
written notice to the City of Ukiah shall be given that plant material will not be
replaced for theft or vandalism due to lack of site security being maintained. This
procedure may take place only during the Landscape Maintenance Period.
1.06 INSPECTION SCHEDULE
A. The contractor will meet with the City of Ukiah at intervals not to exceed of 30, 60,
and 90 days to determine acceptability of the work. It will be the contractor's
responsibility to initiate the date and time of such meetings.
B. The contractor shall be responsible for setting up all site visits and securing approvals
from the various city departments that will be involved in this project including but
not limited to: Parks Department, Public Works Department, Planning Department
and the Building Department.
1.07 FINAL ACCEPTANCE OF THE PROJECT
A. During the progress of the maintenance period, the contractor and the City of Ukiah
shall conduct inspection at not less then 30-day intervals to determine that the
contractor has conducted ongoing maintenance activities. If in the opinion of the City
of Ukiah, the contractor has not conducted ongoing maintenance in satisfactory
manner, the work shall be rectified and/or completed by the contractor and the
maintenance period shall begin over again.
Page 617 of 791
Verbena Fields Section 02970
March 24, 2008 Landscape Maintenance
SECTION 02970 - 3
B. Upon completion of all project work, including maintenance period, the City of Ukiah
will, upon proper request, make an observation to determine final project
acceptability.
C. Where observed work does not comply with the Plans and Specifications, replace
rejected work and continue specified maintenance period until reinspected by the City
of Ukiah and determined to be acceptable. All replacement materials and
installations shall be in accordance with the Plans and Specifications. Remove
rejected work and materials immediately from project. Prior to the date of final
observation, Contractor shall provide the City of Ukiah with all Record Drawings and
written Guarantee Statement in accordance with the Plans and Specifications.
PART 2 - PRODUCTS
2.01 MATERIALS
All materials used shall either conform to Specifications in other sections or shall
otherwise be acceptable to the City of Ukiah. The City of Ukiah shall be given a monthly
record of all herbicides, insecticides and disease control chemicals used.
PART 3 - EXECUTION
3.01 GENERAL
A. Proper maintenance, including watering, weeding, fertilization, repairing and
protection shall be required until entire project is finally accepted, but in any
event for a period of not less than the specified maintenance period after planting.
B. Watering: Thoroughly water to insure vigorous and healthy growth until work is
accepted. Water in a manner to prevent erosion due to application of excessive
quantities of water. When hand watering use a water wand to break the water
force.
C. Weeding: Keep plant basins and areas between plants free of weeds. Control
weeds by spade removal when necessary. Avoid frequent soil cultivation that
destroys shallow roots. Weeding also shall be included in all paved areas
including public or private sidewalks. Do not apply herbicides besides the two
applications specified prior to planting.
D. Tree Protective Material, Stakes and Mats shall be inspected and adjusted to
prevent rubbing that causes bark wounds and remain installed per plan.
E. Insect, Animal, Rodent and Disease Control: Maintain proper control with legally
approved materials as required as part of the Contract.
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Verbena Fields Section 02970
March 24, 2008 Landscape Maintenance
SECTION 02970 - 4
F. Protection: The Contractor shall maintain protection of the planted areas.
Damaged areas shall be repaired or replaced at the Contractor's expense.
G. Trash: Remove trash weekly within project limit of work.
H. Replacement: As per Guarantee and Replacement Specifications of this Section.
3.02 HYDROSEED MAINTENANCE
A. Watering: Maintenance for irrigation of seeded areas shall not begin until the
specified seed has germinated at an acceptable rate as determined by the City of
Ukiah. Provide all necessary irrigation maintenance so as to supply a flow of water to
the seeded areas without interruption, at such frequency as weather conditions require
to replenish soil moisture below root zone and to establish healthy strands of grass.
B. Weed Control: If needed, control broad leaf weeds with spade removal (no
herbicides).
C. Replacement: At conclusion of maintenance period a final observation of seeded
areas shall be made. Remove diseased areas and unhealthy strands of grass from the
site; do not bury into the soil. Replant areas with materials and in a manner as
specified on the Plans and Specifications at no additional cost to the City of Ukiah.
3.03 IRRIGATION SYSTEM
A. System Observation: The Contractor shall check all systems for proper operation.
Lateral lines shall be flushed out after removing the last drip transition. Drip
tubing to zones to be flushed out after assembly, prior to burial. All emitter
locations are to be adjusted as necessary for unimpeded coverage.
B. Controllers: Set and program automatic controllers for seasonal water
requirements. Give the Owner's representative instructions on how to turn off
system in case of emergency.
C. Repairs: Repair all damages to irrigation system at the Contractor's expense.
Repairs shall be made within twenty-four (24) hours.
END OF SECTION
Page 619 of 791
CITY OF UKIAH
TREE MANAGEMENT
GUIDELINES
TREE MANAGEMENT POLICIES FOR THE PROTECTION,
OPERATION AND MAINTENANCE OF CITY PROPERTY
Adopted 12-01-10 & Revised 11-19-14
Attachment 4
Page 620 of 791
2 City of Ukiah Tree Management Guidelines
TREE MANAGEMENT GUIDELINES AND POLICIES
FOR THE OPERATION AND MAINTENANCE OF CITY
PROPERTY
1.0 PURPOSE STATEMENT
The purpose of this document is to provide policy guidelines for the preservation, maintenance and
enhancement of the urban forest in parks and other areas maintained by the staff and contractors of the
City of Ukiah. These guidelines are based on policy from the City of Ukiah General Plan Growth
Management Program adopted by the City Council December 6, 1995 and amended June 16, 2004 and the
City of Ukiah Community Forest Management Plan, adopted by the City Council on November 3, 1993.
“ Trees are a precious legacy which improve our quality of life and enhance our community image and
pride. Trees enrich air and water quality, provide wildlife habitat, increase aesthetic value, reduce soil
erosion, and help us to maintain a sense of rural community.”
Community Forest Management Plan Vision Statement
2.0 DEPARTMENTS AFFECTED
2.1 Community Services Department
2.2 Public Works Department
2.3 Electric Utility Department
2.4 Planning and Community Development Department
2.5 Ukiah Municipal Airport
3.1 RESPONSIBILITY
The department directors shall be responsible for the implementation of these polices and
guidelines and all staff shall be trained and shall abide by these guidelines and policies as
outlined in this document. City Council shall approve any significant amendments or changes to
the Tree Management Guidelines and Policies proposed by staff and community partners
before they are adopted.
3.2 The Directors of the departments are responsible for the preservation, care and
maintenance of trees as follows:
3.2.1 Community Services Department is responsible for all trees in public parks
including the Commemorative Program trees.
3.2.2 Public Works Department is responsible for all trees in the public right of way and
creeks.
3.2.3 Electric Utility Department is responsible for trimming of trees to maintain
clearance from primary electric lines and facilities
3.2.4 Planning and Community Development Department is responsible for oversight of all
landscaping plans filed by the applicant.
3.3 Partnerships: Volunteers and/or community groups shall be important partners to achieve
objectives for urban forestry.
Page 621 of 791
3 City of Ukiah Tree Management Guidelines
TREE MANAGEMENT GUIDELINES AND POLICIES
FOR THE OPERATION AND MAINTENANCE OF CITY
PROPERTY
4.0 TRAINING
City staff shall receive training on all procedures listed in this document, including on-site classes and/or
training provided by Mendocino College and assorted qualified arboricultural professionals on a regular
schedule to ensure that proper methods are utilized.
All City of Ukiah staff performing tree care duties within the City’s urban forest shall attend a minimum
of two training workshops annually.
A workshop for dormant care of trees will be held in the Fall/Winter months. A second workshop will
occur in the Spring/Summer to train for the growing season. Workshops will include, but not limited to:
proper seasonal maintenance; best practices for soil conditioning; proper pruning techniques; and plant
identification. Workshops will generally be held in the field and last about two hours and will be run by a
qualified arboricultural professional with expertise in best practices for urban forest care.
5.0 POLICY GOALS
The Tree Management Guidelines focus on long-term protection of the City’s trees and have been
developed for the preservation, planting, care, removal or disposition of trees, replacement planting in parks,
along streets and in other public areas.
The City of Ukiah intends that these guidelines and policies shall remain in effect, however, they will be
subject to change based upon arboricultural standards, community input and staff recommendations.
Suggestions for changes to the Guidelines must be submitted in writing to a department director. They
will then be discussed with community partners and staff and then submitted to the City Council for
approval.
6.1 GUIDELINES FOR TREE CARE AND MAINTENANCE
Staff and contracted professionals shall utilize International Society of Arboriculture’s Best
Management Practices (ISA BMP) and/or American National Standards Institute (ANSI). A
Glossary of terms is included in Section 9.0.
Specific criteria as detailed in the ISA BMP shall be established and applied to for the removal and/or
pruning of trees located in or on City property. The same criteria shall be used to evaluate the overall
public benefit of the proposed work. In all cases, safety concerns shall receive priority. In addition,
priority will be given to limiting removal, increasing forest canopy, and preserving appropriate
vegetation on park property.
6.2 Tree Preservation: The health and physical state of trees shall be maintained and protected
whenever possible. Instances not specifically covered elsewhere in this policy include:
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4 City of Ukiah Tree Management Guidelines
TREE MANAGEMENT GUIDELINES AND POLICIES
FOR THE OPERATION AND MAINTENANCE OF CITY
PROPERTY
6.2.1 Conservation of Landmark Trees: These are individual trees that are considered unique
because of size, species, historical significance, and shall be given extra protections and
consideration for retention. Refer to the Glossary of Terms.
6.2.2 Conservation of Commemorative Program Trees: These are individual trees or groves
purchased by someone from the City of Ukiah to memorialize an individual or group.
Refer to the Glossary of Terms.
6.2.3 Existing Trees: Staff shall change use patterns in root zones whenever practical. For
example: Vehicles parked or materials stored in the root zone shall be subject to an
education and/or enforcement campaign to reverse the damage to the tree roots;
pathways causing excessive compaction around tree roots shall be relocated if other
options are deemed insufficient. Fencing, boulders, logs and landscaping are reasonable
deterrents to reduce further damage and shall be used whenever practical. Refer to ISA
BMP Integrated Vegetation Management.
6.2.4 Special consideration shall be given for unique situations. Every effort shall be made
to protect trees growing near underground streams.
6.1.5 Storm water flooding and sedimentation of drainage areas shall be properly
considered before tree removal.
6.1.6 The relationship of vegetation to slope stability will be a primary consideration in all
proposed vegetation management on slopes.
6.1.7 Diseased or Infested Plants That Pose Risk to Trees: Action shall be taken to
effectively decrease risk to other trees from pests and diseases. This may include
removal and destruction of affected materials, pesticide treatments and/or alternative
cultural practices. Other qualified experts shall be consulted as needed. Refer to ISA
BMP Integrated Pest Management; City of Ukiah Integrated Pest Management Plan.
6.1.8 Damage, Vandalism and Illegal Cutting: Action shall be taken whenever possible to
investigate and prosecute vandalism and illegal cutting of city-owned trees.
Compensation for damages shall be sought based on the appraised value in accordance
with The Guide for Plant Appraisal as authored by the Council of Tree and Landscape
Appraisers.
6.2 Planting: Planning before planting can ensure that the right tree is planted in the right location.
Proper tree selection and placement prevents tree damage and costly maintenance like trimming.
Consideration of water requirements and climate and surrounding infrastructure such as sidewalks,
sewer lines and overhead/underground power lines shall improve the chances for optimum growth
potential. Refer to the City of Ukiah’s Master Tree List; City of Ukiah Tree Planting and
Maintenance Recommendations; ISA BMP Tree Planting; and ISA BMPTree Support Systems.
6.3 Root Environment and Tree Root Zones: Refer to the Glossary of Terms. Whenever feasible, a
pro-active program of cultural practices shall be implemented to maintain the health and vitality of
City trees. Refer to ISA BMP Tree and Shrub Fertilization.
6.3.1 Trees in parks, fields and all other areas both developed and undeveloped:
Page 623 of 791
5 City of Ukiah Tree Management Guidelines
TREE MANAGEMENT GUIDELINES AND POLICIES
FOR THE OPERATION AND MAINTENANCE OF CITY
PROPERTY
6.3.1.1 Soil Compaction: Every effort shall be made to avoid the compaction
of soil in root zones and to encourage penetration of rainfall deep into
the soil.
6.3.1.2 Mulch: Organic material such as mulch and leaves shall not be
removed
under the tree canopy.
6.3.1.3 Crews shall, when feasible and practical, establish and maintain the
areas under tree canopies free of turf and invasive plant species. The
use of native grasses and plants are encouraged, as are plants associated
with the trees above them. Special consideration shall be given to oak
trees and the use of drought tolerant plants near them.
6.3.1.4 Parking: Vehicles and equipment should be parked on paved areas,
streets and parking lots.
6.3.1.5 Pavement: The use of pavement within park and garden areas shall be
limited as much as possible, especially under tree canopies. Whenever
pavement is necessary the use of permeable materials is preferred.
Remove the affected curb and damaged or cracked pavement due to
root uplift when feasible. Level the section with mulch, chips, sand, or
gravel rather than replacing the area with impervious materials.
6.3.1.6 Leaf Blowers: The use of leaf blowers is discouraged. Leaf
blowers should not be used to blow debris with native soil.
6.3.1.7 Pesticides: The use of pesticides is discouraged. Please refer to the
City
Integrated Pest Management policy.
6.3.1.8 Stakes: In the unusual situation when stakes are needed they should be
driven in outside the root ball. ISA BMP Tree Support Systems shall
be followed.
6.4 Construction around Trees: Protection devices shall be installed to protect the tree and root
zones when near or within construction zones. The root system extends at least to the edge of the
canopy or drip line of the tree with most of the fine feeder roots active in the top few inches of the
soil. These roots need air to stay healthy in order to provide the tree with nutrients and water.
This root zone shall be protected from compaction, changes in soil grade, digging, or other
disturbances.
Protective fencing and warning signage will be required around the root zone. All tree protection
devices shall be visible, well-anchored, and approved in the field by the Supervisor or designee
prior to clearing, grading, or beginning of construction and shall remain in place and maintained
until the project is completed. Refer to ISA BMP Managing Trees During Construction and
ANSI Construction Management and Standard.
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6 City of Ukiah Tree Management Guidelines
TREE MANAGEMENT GUIDELINES AND POLICIES
FOR THE OPERATION AND MAINTENANCE OF CITY
PROPERTY
6.5 Consultation with a Qualified Arboricultural Professional: When planning and designing
a public improvement project the City shall seek the appropriate qualified expert when the
project involves or is near a tree or trees.
6.6 Pruning Standards: The latest pruning standards established by the International Society of
Arboriculture shall be used in the maintenance of trees and are detailed in the ISA Best
Maintenance Practice booklets. Refer to ISA BMP Tree Pruning; ISA BMP Utility Pruning of
Trees. Such maintenance will include:
6.6.1 General pruning for clearance to prevent injuries and to facilitate maintenance and
vehicle clearance.
6.6.2 Pruning dead, dying, and diseased sections to improve the health and
appearance of the tree and to prevent accidents.
6.6.3 Pruning for clearance around lighting and overhead lines.
6.6.4 Pruning back for authorized passage on service roads, walkways and
paths.
6.6.5 Pruning requested by a private property owner. Such requests do not obligate
the Department to prune trees, shrubs, and/or vegetation. It is the responsibility of the
business owner to plan their signage so that visibility is not affected by growing trees.
6.6.6 Pruning in park areas identified as places of illegal or inappropriate activity in order
to improve general visibility and increased police surveillance.
6.7 Birds and Nesting: Except in emergencies nesting birds or nests shall not be disturbed or
harassed by pruning or removal activities. To avoid nesting season such activities shall occur
between September 1st and March 31st. Fish and Game Code 3503: "It is unlawful to take,
possess, or needlessly destroy the nest or eggs of any bird..." The Migratory Birds Treaty Act of
1918 also applies.
6.8 Unnecessary Wounding: Because “topping” of trees can cause permanent damage by promoting
decay, as well as unnatural, dense and weak branching structure, topping shall not be practiced or
permitted except under special circumstances. Not only can a tree sustain wounds to the branches
or top, it can also sustain wounds to the trunk. Therefore, these policies shall reinforce the
protection of the trunk area from wounds associated with a lawn mower or other equipment.
6.9 Hazardous Tree Management: Public health, safety and general welfare will be maintained
through the use of generally accepted professional practices of evaluation and treatment to reduce
risks to people and property from hazardous trees. Attention to proper selection, planting and
maintenance of new trees shall also be pursued to achieve long- term risk reduction.
6.9.1 The City of Ukiah shall assess and manage the risk of tree failure within the
limits of available fiscal and human resources. Priority shall be given to locations and
situations with high probability of failure and high potential damage or injury that may
result.
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7 City of Ukiah Tree Management Guidelines
TREE MANAGEMENT GUIDELINES AND POLICIES
FOR THE OPERATION AND MAINTENANCE OF CITY
PROPERTY
6.9.2 Notwithstanding an immediate hazard to safety and/or property, the City shall utilize a
written tree risk assessment methodology established by the ISA (ISA Basic Tree Risk
Assessment Form or equivalent) to evaluate the likelihood that part or all of a tree will
fail and cause damage and/or injury by a qualified arboricultural professional. The
components of the assessment shall include tree health, species profile, site factors,
history of failures, tree defects/conditions, target assessment, risk categorization,
mitigation options and recommend inspection intervals when warranted.
6.9.3 Corrective action for high hazard rated trees shall be reasonable and prudent and may
include:
•Moving any at-risk structures, equipment, fixtures or recreational sites;
•Correction of the defect by pruning, cabling and bracing, or tree removal;
•Closure of the area
7.1 Tree Removal: The City shall provide 72 hours of advance notice of the intended tree or trees that
shall be removed by posting a sign at the work site when feasible. The sign shall contain the reason
for the removal of the tree and the appropriate city department’s telephone number that the public
may contact for further information. Tree removal will include:
7.1.1 Trees that pose substantial risk or hazard to the public, adjacent properties or to public
facilities.
7.1.2 Dead, dying or diseased trees.
7.1.3 Removal from properties being improved or developed under an approved design,
however, prior consideration to retention shall be given whenever possible.
Preference is to retain existing healthy trees when designing any development rather
than attempting mitigation.
7.1.4 Trees that block trails, drains or otherwise obstruct the use and function of
infrastructure elements.
7.1.5 Trees on sites that were over planted by design or are crowded from natural
competition. As the landscape grows, the Supervisor with consultation with a
qualified expert shall selectively remove trees on a site to maintain spacing for optimal
tree growth and function.
7.1.6 Removal requested by a private property owner. However, such requests do not obligate
the City of Ukiah to remove or allow removal of any trees, shrubs, and/or vegetation.
7.1.7 Consideration shall be given for providing trunk and limbs for service projects such
as constructing benches and picnic tables. The use of wood chips for mulching
material around trees and vegetation in the parks is encouraged.
7.1.8 Any person aggrieved or impacted by a decision to remove a tree may appeal the
decision during the noticing period. A letter stating the reason(s) for the
Page 626 of 791
8 City of Ukiah Tree Management Guidelines
TREE MANAGEMENT GUIDELINES AND POLICIES
FOR THE OPERATION AND MAINTENANCE OF CITY
PROPERTY
appeal must be submitted to the City Clerk’s Office. An appeal automatically stops
any action or non-action on the tree until the responsible Department Director has an
opportunity to review and consider the appeal. When feasible, the Director will
consult with the City’s Tree Advisory Committee for additional input. The Director’s
decision on an appeal is the final administrative determination.
The Director’s final determination may be appealed to the City Council. The appeal
must be filed with the City Clerk’s Office within 10 days of the Director’s
determination and must be accompanied by supporting documentation from a qualified
arboricultural professional using the same tree risk assessment methodology
established by the ISA as detailed in Section 6.9.2.
7.2 Tree Replacement: At least one tree shall be planted for every tree that is removed from City
property. Replacement tree species shall be selected so that overall mature canopy volume will be
maintained or increased. It is preferable to plant the replacement tree in close proximity to the
original tree’s location. The replacement tree may be located elsewhere, if local conditions
contributed to the previous tree’s failure (See Section 6.2). New locations should be found on the
same site or in the same neighborhood at a location of similar or greater value. Preference shall be
given for planting native trees whenever feasible.
7.3 Replacement Plantings: The City shall undertake the task of replacement plantings to mitigate
the effects of vegetation removal and to reestablish the landscape and increase overall mature
forest canopy. The City shall determine the species of tree to be planted on City property and the
planting location. Every effort shall be made to select a species compatible with the existing tree
plantings on the street, the neighborhood identity, the maturity of the trees, space available for
growth, the presence of underground and overhead utility lines, utility poles, streetlights,
driveway approaches and fire hydrants.
7.4 Phasing: The City of Ukiah when appropriate shall consider a phased approach to vegetation
management to reduce potential short-term negative aesthetic and/or wildlife habitat impacts
(associated with such actions).
7.5 Wildlife and Habitat: Trees and forested areas are recognized as important habitat for native
wildlife and providing vital wildlife corridors. Trees, undeveloped landscapes and creeks will be
managed to optimize them for wildlife habitat. Refer to the City of Ukiah Creeks Maintenance
Policies and Procedures.
8.0 SUMMARY
These guidelines are set in place to enhance the urban forest within the City of Ukiah. As industry
standards change in regard to tree care, this document shall remain flexible to incorporate needed
changes.
9.1 GLOSSARY OF TERMS
For additional definitions, refer to the International Society of Arboriculture Best Management
Practices
Page 627 of 791
9 City of Ukiah Tree Management Guidelines
TREE MANAGEMENT GUIDELINES AND POLICIES
FOR THE OPERATION AND MAINTENANCE OF CITY
PROPERTY
9.2 Commemorative Program Tree Program provides an opportunity for the public in
celebrating an event or memorializing a loved one by the planting of a young tree or trees
while improving the appearance and canopy of City parks. A tree or grove is purchased
from the City of Ukiah to honor or memorialize an individual or group. Such tree(s) are
identified and recorded by the City of Ukiah with the name of the tree species, dedicated
individual or group and the name of the donor.
9.3 Developed landscape is property that has been graded and/or planted, and contains
plantings that are distinct from typical native forest. These active and/or passive
recreational landscape areas are routinely maintained by park staff for public use.
Developed landscapes shall include, but are not limited to: lawns, athletic fields,
boulevards, golf courses including pitch and putt, lawn bowling greens, play areas,
squares, places, triangles, and swimming beaches.
9.4 Hazardous Tree is a tree that can be predicted to fail and has a high
probability of striking people or property causing injury or damage.
9.5 Invasive exotic vegetation consists of species of plants that are not native to our region
and exhibit aggressive growth to the exclusion of native or planted landscapes and
wildlife.
9.6 Landmark Trees are individual trees that have been designated as unique because of
size, historical/commemorative association, and distinct form, as an outstanding specimen
or are important for wildlife habit. Such trees will be given extra protection and
consideration for retention. Rules and regulations for landmark trees are defined in the
City’s Landmark Tree Program and/or Downtown Zoning Code.
9.7 Topping is the removal of the terminal shoot of a tree to a stub or lateral branch that is
not sufficiently large enough to assume a terminal role or cannot be expected to achieve
wound closure to inhibit decay.
9.8 Tree Failure is the breaking and falling of a tree or any substantial part of a tree.
This does not include falling leaves or fruit.
9.9 Tree Root Zone is the area from the trunk to the drip line or the edge of the unpruned
canopy around a mature, uninjured tree or the anticipated root zone of a young tree.
9.10 Qualified Arboricultural Professional is a tree care professional with a minimum of
two years of experience in the evaluation and care of trees in combination with a
professional license or certification that measures minimum competency in relevant
subjects, including protection of public health, safety and welfare. Acceptable titles
include Certified Arborist, Registered Consulting Arborist, Registered Professional
Forester, and Landscape Architect.
9.9.1 Undeveloped Landscape is property that contains native or volunteer (self-
propagated) plants and is not intended for recreational use except along designated
trails. Undeveloped landscapes are (usually) not as intensively maintained as
developed landscapes.
Page 628 of 791
10 City of Ukiah Tree Management Guidelines
TREE MANAGEMENT GUIDELINES AND POLICIES
FOR THE OPERATION AND MAINTENANCE OF CITY
PROPERTY
10.0 ADDITIONAL RESOURCES
Additional City and other tree-related documents that incorporate tree guidelines are available
electronically through the Intranet. The Department Director shall provide the The International Society
of Arboriculture Best Management Practice booklets, American National Standards Institute related
documents and Mendocino County ReLeaf materials to their employees.
These documents are:
•Municipal Code Article 2, Chapter 5, Number 5420 Street Tree Policy, Purpose and Intent
(Ordinance 869, adopted 1987)
•Community Forest Management Plan
•Tree Protection and Enhancement Policy
•Tree Planting and Maintenance Recommendations
•Master Tree List
•Integrated Pest Management Plan, Community Service Department
•Creek Maintenance Policies & Procedures
•Form Based Zoning Preservation Tree List
•General Plan, Open Space and Conservation Element, adopted 12/6/1995; amended
6/16/2004
•Landscaping and Streetscape Design Guidelines
•Commercial Development Design Guidelines
•International Society of Arboriculture Best Management Practices (ISA BMP): Managing Trees
During Construction; Tree Pruning; Integrated Pest Management; Tree Support Systems; Utility
Pruning of Trees; Tree and Shrub Fertilization; Tree Planting; Tree Inventories; Integrated
Vegetation Management
•American National Standards Institute (ANSI): Construction Management Standards
•Mendocino County ReLeaf Tree Care Guide
•Hillside Ordinance 9135
Page 629 of 791
CITY OF UKIAH
MENDOCINO COUNTY, CALIFORNIA
SPECIAL PROVISIONS
FOR
RIVERSIDE PARK REGENERATION
SPECIFICATION NO. 24-05
ADD STAMP HERE
CITY OF UKIAH
DEPARTMENT OF PUBLIC WORKS
300 Seminary Avenue
Ukiah, California 95482-5400
Bids Open: _____,_______, ____________
2:00 p.m.
Office of City Clerk
Attachment 3
Page 630 of 791
CITY OF UKIAH
MENDOCINO COUNTY, CALIFORNIA
CITY COUNCIL:
JOSEFINA DUEÑAS – MAYOR
DOUGLAS CRANE– COUNCIL MEMBER
SUSAN SHER – COUNCIL MEMBER
JUAN OROZCO– COUNCIL MEMBER
MARI RODIN– COUNCIL MEMBER
SAGE SANGIACOMO – CITY MANAGER
TIM ERIKSEN - DIRECTOR OF PUBLIC WORKS / CITY ENGINEER
MARY HORGER – PROCUREMENT MANAGER
KRISTINE LAWLER – CITY CLERK
R. ALLEN CARTER - CITY TREASURER
CITY OF UKIAH
DEPARTMENT OF PUBLIC WORKS
APRIL 2024
Page 631 of 791
RIVERSIDE PARK REGENERATION iii Spec No.24-05
TABLE OF CONTENTS
PAGE
NOTICE TO BIDDERS
INSTRUCTIONS TO BIDDERS ...................................................................................................................... 1
GENERAL CONDITIONS
SECTION 1. PROPOSAL REQUIREMENTS AND GENERAL CONDITIONS ............................................. 3
1-01. Definitions
1-02. Examinations of Plans, Special Provisions and Site of Work
1-03. Proposal
1-04. Withdrawal of Bids
1-05. Public Opening of Bids
1-06. Bid Guaranty
1-07. Qualification of Bidders
1-08. Disqualification of Bidders
1-09. Identification of Subcontractors
1-10. General Provisions of the Standard Specifications
1-11. Addenda
SECTION 2. AWARD AND EXECUTION OF CONTRACT .......................................................................... 5
2-01. Award of Contract
2-02. Return of Proposal Guaranties
2-03. Execution of Contract
SECTION 3. SCOPE AND INTENT OF CONTRACT ................................................................................... 5
3-01. Effect of Inspection and Payments
3-02. Effect of Extension of Time
3-03. Extra Work
3-04. Assignment of Contract
3-05. Subcontractors
3-06. Interpretation of Special Provisions and Drawings
3-07. Addenda
3-08. Liability of City Officials
3-09. Dispute Resolution
SECTION 4. BONDS ..................................................................................................................................... 6
4-01. Faithful Performance Bond
4-02. Material and Labor Bond
4-03. Defective Material and Workmanship Bond
4-04. Notification of Surety Companies
SECTION 5. INSURANCE REQUIREMENTS FOR CONTRACTORS ......................................................... 6
5-01. Minimum Scope of Insurance
5-02. Minimum Limits of Insurance
5-03. Deductibles and Self-Insured Retentions
5-04. Other Insurance Provisions
5-05. Acceptability of Insurers
5-06. Verification of Coverage
5-07. Subcontractors
Page 632 of 791
RIVERSIDE PARK REGENERATION iv Spec No.24-05
SECTION 6. RESPONSIBILITIES AND RIGHTS OF CONTRACTOR ........................................................ 8
6-01. Legal Address of Contractor
6-02. Office of Contractor at Site
6-03. Attention to Work
6-04. Liability of Contractor
6-05. Protection of Persons and Property
6-06. Protection of City Against Patent Claims
6-07. Protection of Contractor's Work Property
6-08. Regulations and Permits
6-09. Construction Utilities
6-10. Approval of Contractor's Plans
6-11. Suggestions to the Contractor
6-12. Termination of Unsatisfactory Subcontracts
6-13. Preservation of Stakes and Marks
6-14. Assistance to Engineer
6-15. Removal of Condemned Materials and Structures
6-16. Proof of Compliance with Contract
6-17. Errors and Omissions
6-18. Cooperation
6-19. Right of Contractor to Stop Work
6-20. Hiring and Dismissal of Employees
6-21. Wage Rates
6-22. Cleaning Up
6-23. Guaranty
SECTION 7. RESPONSIBILITIES AND RIGHTS OF CITY ........................................................................ 12
7-01. Authority of the Engineer
7-02. Inspection
7-03. Surveys
7-04. Rights-of-Way
7-05. Retention of Imperfect Work
7-06. Changes in the Work
7-07. Additional Drawings by City
7-08. Additional and Emergency Protection
7-09. Suspension of Work
7-10. Right of City to Terminate Contract
7-11. Use of Completed Portions
SECTION 8. WORKMANSHIP, MATERIALS AND EQUIPMENT.............................................................. 14
8-01. General Quality
8-02. Quality in Absence of Detailed Specifications
8-03. Materials and Equipment Specified by Name
8-04. Source of Materials
8-05. Storage of Materials
8-06. Drawings, Samples and Tests
SECTION 9. PROSECUTION OF WORK ................................................................................................... 15
9-01. Equipment and Methods
9-02. Time of Completion
9-03. Avoidable Delays
9-04. Unavoidable Delays
9-05. Notice of Delays
9-06. Extension of Time
9-07. Unfavorable Weather and Other Conditions
9-08. Saturday, Sunday, Holiday and Night Work
Page 633 of 791
RIVERSIDE PARK REGENERATION v Spec No.24-05
9-09. Hours of Labor
SECTION 10. PAYMENT ............................................................................................................................. 17
10-01. Certification by Engineer
10-02. Progress Estimates and Payment
10-03. Substitution of Securities
10-04. Acceptance
10-05. Final Estimate and Payment
10-06. Delay Payments
10-07. Extra Work and Work Omitted
10-08. Compensation for Extra Work or Work Omitted
10-09. Compensation to the City for Extension of Time
10-10. Liquidated Damages for Delay
SECTION 11. MISCELLANEOUS ............................................................................................................... 19
11-01. Notice
11-02. Computation of Time
11-03 Claims Procedure Required by Public Contract Code Section 9204
11-04. Litigation and Forum Selection
11-05. Waiver
TECHNICAL SPECIFICATIONS
SECTION 12. GENERAL INFORMATION .................................................................................................. 22
12-01. Location and Scope of Work
12-02. Arrangement of Technical Specifications
12-03. Arrangement of Plans
12-04. Business Licenses
12-05. Permits
12-06. Standard Specifications and Standard Plans
12-07. Temporary Facilities
12-08. Public Convenience and Safety
12-09. Maintaining Traffic
12-10. Stream Pollution
12-11. Warranties
12-12. Utilities
12-13. Dust Control
12-14. Noise Control
12-15. Watering
12-16. Preconstruction Conference
12-17. Progress Schedule
12-18. Progress Meetings
12-19. Safety Requirements
12-20. Public Notification
SECTION 13. CONSTRUCTION DETAILS ................................................................................................. 26
Standard Plan List
Organization
DIVISION I GENERAL PROVISIONS
1 General
2 Bidding
3 Contract Award and Execution
Page 634 of 791
RIVERSIDE PARK REGENERATION vi Spec No.24-05
4 Scope of Work
5 Control of Work
6 Control of Materials
7 Legal Relations and Responsibility to the Public
8 Prosecution and Progress
9 Payment
DIVISION II GENERAL CONSTRUCTION
10 General
11 Welding
12 Temporary Traffic Control
13 Water Pollution Control
14 Environmental Stewardship
15 Existing Facilities
16 Temporary Facilities
DIVISION III EARTHWORK AND LANDSCAPE
17 General
18 Dust Palliative
19 Earthwork
20 Landscape
21 Erosion Control
22 Finishing Roadway
DIVISION IV SUBBASES AND BASES
23 General
24 Stabilized Soils
25 Aggregate Subbases
26 Aggregate Bases
27 Cement Treated Bases
28 Concrete Bases
29 Treated Permeable Bases
30 Reclaimed Pavement
31 Reserved
32 Reserved
33 Reserved
34 Reserved
35 Reserved
DIVISION V SURFACINGS AND PAVEMENTS
36 General
37 Bituminous Seals
38 Reserved
39 Asphalt Concrete
40 Concrete Pavement
41 Existing Concrete Pavement
42 Groove and Grind Concrete
43 Reserved
44 Reserved
DIVISION VI STRUCTURES
45 General
46 Ground Anchors and Soil Nails
47 Earth Retaining Systems
Page 635 of 791
RIVERSIDE PARK REGENERATION vii Spec No.24-05
48 Temporary Structures
49 Piling
50 Prestressing Concrete
51 Concrete Structures
52 Reinforcement
53 Shotcrete
54 Waterproofing
55 Steel Structures
56 Overhead Sign Structures, Standards, and Poles
57 Wood and Plastic Lumber Structures
58 Sound Walls
59 Structural Steel Coatings
60 Existing Structures
DIVISION VII DRAINAGE
61 General
62 Reserved
63 Reserved
64 Plastic Pipe
65 Concrete Pipe
66 Corrugated Metal Pipe
67 Structural Plate Culverts
68 Subsurface Drains
69 Overside Drains
70 Miscellaneous Drainage Facilities
71 Existing Drainage Facilities
DIVISION VIII MISCELLANEOUS CONSTRUCTION
72 Slope Protection
73 Concrete Curbs and Sidewalks
74 Pumping Equipment and Controls
75 Miscellaneous Metals
76 Wells
77 Local Infrastructure
78 Incidental Construction
79 Reserved
80 Fences
DIVISION IX TRAFFIC CONTROL FACILITIES
81 Miscellaneous Traffic Control Devices
82 Signs and Markers
83 Railings and Barriers
84 Markings
85 Reserved
DIVISION X ELECTRICAL WORK
86 General
87 Electrical Systems
88 Reserved – Undergrounding
DIVISION XI MATERIALS
89 Aggregate
90 Concrete
91 Paint
92 Asphalt Binders
Page 636 of 791
RIVERSIDE PARK REGENERATION viii Spec No.24-05
93 Reserved
94 Asphaltic Emulsions
95 Epoxy
96 Geosynthetics
97 Reserved
98 Reserved
DIVISION XII BUILDING CONSTRUCTION
99 Building Construction
SECTION 14. EXCLUSIONS FROM GENERAL CONDITIONS ............................................................... 155
14-01. Provisions to be Excluded from General Conditions
SECTION 15. AMENDMENTS TO GENERAL CONDITIONS .................................................................. 155
15-01. Provisions of General Conditions to be Amended
SECTION 16. FEDERAL REQUIREMENTS FOR FEDERAL-AID CONSTRUCTION PROJECTS ........ 156
CERTIFICATES AND DOCUMENTS
BID SUBMITTAL CHECKLIST .................................................................................................................... 182
PROPOSAL .......................................................................................................................................... 183
BIDDING SCHEDULE ................................................................................................................................. 184
FAIR EMPLOYMENT PRACTICES CERTIFICATION ............................................................................... 195
WORKER'S COMPENSATION CERTIFICATE .......................................................................................... 196
CERTIFICATE OF NONDISCRIMINATION IN EMPLOYMENT ................................................................. 197
LIST OF PROPOSED SUBCONTRACTORS ............................................................................................. 198
STATEMENT OF EXPERIENCE OF BIDDER ........................................................................................... 199
SIGNATURE OF BIDDER ........................................................................................................................... 200
BIDDER'S BOND ........................................................................................................................................ 201
NON-COLLUSION AFFIDAVIT ................................................................................................................... 202
EEO CERTIFICATION ………………………………………………………………………..…………………203
DEBARMENT AND SUSPENSION CERTIFICATION ………………………………………………………204
NONLOBBYING CERTIFICATION FOR FEDERAL AID CONTRACTS ………………………………….205
EXHIBIT 12-B BIDDER’S LIST OF SUBCONTRACTORS…………………………………………………..209
EXHIBIT 15-G CONSTRUCTION CONTRACT DBE COMMITMENT………………………………………211
EXHIBIT 15-H: PROPOSER/CONTRACTOR GOOD FAITH EFFORTS…………………………………..213
PUBLIC CONTRACT CODE SECTION 10285.1 STATEMENT…………………………………..…………216
Page 637 of 791
RIVERSIDE PARK REGENERATION ix Spec No.24-05
PUBLIC CONTRACT CODE SECTION 10162 STATEMENT…………………………………….…………217
PUBLIC CONTRACT CODE SECTION 10232 STATEMENT……………………………………………….218
AGREEMENT 219
INDEMNIFICATION AGREEMENT……………………………………………………………………………..223
EXAMPLE BOND FORMS ........................................................................................................................ 224
DIRECTIONS FOR PREPARATION OF PERFORMANCE AND MATERIAL AND LABOR BOND ........ 228
DEFECTIVE MATERIAL AND WORKMANSHIP (MAINTENANCE) BOND ............................................ 229
INSURANCE CERTIFICATES AND ENDORSEMENT FORMS
APPENDICES:
APPENDIX 1: ADDITIONAL UNDERGROUNDING SPECIFICATIONS
APPENDIX 3: SWPPP
APPENDIX 4: AQUATIC RESPOURCES DELINEATION REPORT
APPENDIX 5: HABITAT ASSESSMENT REPORT
APPENDIX 6: SOIL SAMPLING REPORT
APPENDIX 7: IS/MND & NOC
APPENDIX 8: SOIL SAMPLING REPORT
Page 638 of 791
RIVERSIDE PARK REGENERATION x Spec No.24-05
CITY OF UKIAH, MENDOCINO COUNTY, CALIFORNIA
NOTICE TO BIDDERS FOR
RIVERSIDE PARK REGENERATION
SPECIFICATION NO. 24-05
NOTICE IS HEREBY GIVEN that sealed standard proposals for RIVERSIDE PARK REGENERATION will be
received at the Office of the City Clerk, Ukiah Civic Center, 300 Seminary Avenue, Ukiah California until 2:00 p.m.
on _______, ____, 20___, at which time, or as soon thereafter as possible, they will be publicly opened and read.
Bids shall be addressed to the City Clerk and shall be endorsed “RIVERSIDE PARK REGENERATION.” Bids are
required for the entire work described herein. No fax bids will be accepted.
ENGINEER'S ESTIMATE OF QUANTITIES Item
No.
Description Quantity Unit of
Measure
1 Mobilization, Demobilization, and Final Cleanup 1 LS
2 Storm Water Pollution Prevention Plan (SWPPP) 1 LS
3 Storm Water Sampling and Analysis 1 LS
4 Temporary Water Pollution Control Measures 1 LS
5 Progress Schedule (Critical Path Method) 1 LS
6 Construction Area Signs 1 LS
7 Construction Survey 1 LS
8 Remove Debris Material 1 LS
9 Clearing and Grubbing 1 LS
10 Remove Tree and Stump 3 EA
11 Soil Export (Contaminated Soil) 1 LS
12 Tree Protection 1 LS
13 Grading (Allowance) 25,000
CY
14 Bentonite 552 CY
15 Soil Amendment Placement 1 LS
16 Basalt Chip 28 CY
17 Planting 1 LS
18 Hydroseed 6 ACRE
19 Irrigation 1 LS
20 Plant Establishment Work 1 LS
BID ALTERNATES Item
No.
Description Quantity Unit of
Measure
A1 Boulder Placement 9 EA
Page 639 of 791
RIVERSIDE PARK REGENERATION xi Spec No.24-05
Page 640 of 791
RIVERSIDE PARK REGENERATION xii Spec No.24-05
Plans and Special Provisions may be inspected and/or copies obtained from the City’s website at
www.cityofukiah.com/purchasing. No bid will be considered unless it is made on the forms furnished by the City
and is made in accordance with the details of the Special Provisions. Each bidder must be licensed as required by
law. Further information regarding the work or these specifications can be obtained by calling Mary Horger,
Procurement Manager at (707) 463-6233 or by email at mhorger@cityofukiah.com.
The City Council reserves the right to reject any or all bids and to determine which proposal is, in its opinion, the
lowest responsive bid by a responsible bidder and which it deems in the best interest of the City to accept. The City
Council also reserves the right, but not the obligation, to waive any irregularity or failure to strictly comply with the
bidding requirements, that the City determines in the reasonable exercise of its discretion does not provide the
bidder with a competitive advantage over other bidders.
This project is subject to the “Buy America” provisions of the Surface Transportation Assistance Act of 1982 as
amended by the Intermodal Surface Transportation Efficiency Act of 1991.
No contractor or subcontractor may be listed on a bid proposal for a public works unless registered with the
Department of Industrial Relations (“DIR”) pursuant to Labor Code section 1725.5 except as allowed. under Labor
Code section 1771.1. The prime contractor shall be responsible for posting job site notices as prescribed by
regulation. This project is subject to compliance monitoring and enforcement by the DIR.
Pursuant to provisions of Section 1770, including amendments thereof, of the Labor Code of the State of
California, the DIR Director has ascertained the general prevailing rate of wages for straight time, overtime,
Saturdays, Sundays and Holidays including employer payment for health and welfare, vacation, pension and
similar purposes for the City of Ukiah. Copies of his General Prevailing Wage Determination are available on the
Internet at web address: http://www.dir.ca.gov/DLSR/PWD/.
The Federal minimum wage rates for this project as predetermined by the United States Secretary of Labor are set
forth in the Bid Book and in copies of this book that may be examined at the offices described above where project
plans, special provisions, and bid forms may be seen. Addenda to modify the Federal minimum wage rates, if
necessary, will be issued to holders of Bid book. Future effective general prevailing wage rates, which have been
predetermined and are on file with the California Department of Industrial Relations are referenced but not printed
in the general prevailing wage rates. Attention is directed to the Federal minimum wage rate requirements in the
Bid book. If there is a difference between the minimum wage rates predetermined by the Secretary of Labor and
the general prevailing wage rates determined by the Director of the California Department of Industrial Relations
for similar classifications of labor, the Contractor and subcontractors shall pay not less than the higher wage rate.
The Department will not accept lower State wage rates not specifically included in the Federal minimum wage
determinations. This includes "helper" (or other classifications based on hours of experience) or any other
classification not appearing in the Federal wage determinations. Where Federal wage determinations do not
contain the State wage rate determination otherwise available for use by the Contractor and subcontractors, the
Contractor and subcontractors shall pay not less than the Federal minimum wage rate, which most closely
approximates the duties of the employees in question.
The prime contractor for the work herein shall possess a current, valid State of California, Class A (General
Engineering) Contractor's License. Pursuant to California Public Contract Code §22300, this contract includes
provisions that allow substitutions of certain types of securities in lieu of the City withholding a portion of the partial
payments due the Contractor to insure performance under this contract.
By order of the City Council, City of Ukiah, County of Mendocino, State of California.
Dated:________________________ ________________________________________
Kristine Lawler, City Clerk, City of Ukiah, California
PUBLISH TWO TIMES:
Page 641 of 791
RIVERSIDE PARK REGENERATION 1 Spec No.24-05
INSTRUCTIONS TO BIDDERS
RIVERSIDE PARK REGENERATION shall be performed in accordance with the Plans and Special Provisions therefor
adopted, to which special reference is hereby made.
Each bidder must supply all the information required by the bid documents and Special Provisions.
Minority business enterprises will be afforded full opportunity to submit bids in response to this invitation and will not be
discriminated against on the grounds of race, color or national origin in consideration for an award of any contract entered
into pursuant to this advertisement. Women will be afforded equal opportunity in all areas of employment. However, the
employment of women shall not diminish the standards or requirements for the employment of minorities.
All proposals or bids shall be accompanied by a cashier's check or certified check payable to the order of the City of Ukiah
amounting to 10 percent of the bid, or by a bond in said amount and signed by the bidder and a corporate surety, payable to
said City. Said check shall be forfeited, or said bond shall become payable to said City in case the bidder depositing the
same does not, within fifteen (15) days after written notice that the contract has been awarded to him: (a) enter into a
contract with the City and (b) furnish certificates of insurance and endorsements, a bond of faithful performance and a
payment bond as described in the Special Provisions.
No bidder shall withdraw his or her bid for a period of thirty (30) calendar days after the date set by the City for the opening
thereof.
The Contractor and any subcontractors shall each possess a valid City of Ukiah Business License prior to the start of any
work.
The Contractor shall furnish a project schedule to the Engineer prior to the start of any work and start work as scheduled.
The work is to be completed within 180 working days. The Contractor will pay to the City the sum of five thousand
($5000.00) dollars per day for each and every calendar day delay beyond the time prescribed.
The staff shall notify a bidder by telephone, email or fax, if it intends to recommend the rejection of the bidder’s bid. Any
bid protest must be filed with the City Clerk not more than five calendar days following the bid opening, or 2 calendar
days following notice that staff is recommending the rejection of a bid. If any such timely written protest is filed, all
bidders shall be provided a copy of the protest within 2 calendar days of its receipt, which may be delivered to the
bidders as an email attachment or by fax. All such bidders may file with the City Manager a written objection or other
response to the protest.
All objections or responses filed not more than 5 days after receipt of the written protest will be presented to the City Council
at its next regular meeting occurring not less than 12 calendar days following the bid opening. The City Council will resolve
the bid protest at that meeting based on the written protest, any staff recommendation and all timely written objections and
responses. In accordance with the Brown Act, any person may address the City Council on this item during the meeting.
The City Council action on the protest shall represent a final decision by the City on the protest.
The BIDDER is advised that this is a federal and state funded project, and as such subject to substantial special
provisions and requirements. The BIDDER must ensure that all state and federal provisions are read, understood and
complied with during the duration of the project, particularly regarding DBE (see definition, below) issues and related
Good Faith effort. In the case of discrepancies between City of Ukiah and federal requirements, federal shall prevail.
Examination of Site, Drawings, Etc.
Each bidder shall visit the site of the proposed work and fully acquaint himself with local conditions, construction and labor
required so that he or she may fully understand the facilities, difficulties and restrictions attending the execution of the work
under the Contract. Bidders shall thoroughly examine and be familiar with the Plans and Special Provisions. The failure of
any bidder to receive or examine any form, instrument, addendum, or other document, or to visit the site and acquaint
himself with conditions there existing, shall in no way relieve the bidder from any obligation with respect to his or her
proposal or to the contract. The drawings for the work show conditions as they are supposed or believed by the Engineer to
exist; but, it is neither intended nor shall it be inferred that the conditions as shown thereon constitute a representation by
the Engineer, the City or its officers that such conditions are actually existent, nor shall the City, the Engineer or any of their
Page 642 of 791
RIVERSIDE PARK REGENERATION 2 Spec No.24-05
officers or representatives be liable for any loss sustained by the Contractor as a result of a variance between the conditions
shown on the drawings and the conditions actually revealed during the progress of the work or otherwise.
The bidder's attention is directed to the possible existence of obstructions and public improvements within the limits of the
work or adjacent thereto, which may or may not be shown on the Drawings. Any bid shall take into consideration that
conditions may exist underground or otherwise that are not known to the City or easily detected during a site inspection that
could impact the time or cost of completing the project. The City expects the bids to anticipate such conditions so that it can
know for budgeting and other purposes the total cost to complete the project before accepting a bid and undertaking the
legal obligation to construct the project. In awarding the contract the City relies on the contractor’s representation that its bid
anticipates differing site conditions and the additional time or cost that such conditions may necessitate.
The bidder shall investigate to his or her satisfaction the conditions to be encountered, the character, quality and quantities
of work to be performed and materials to be furnished and the requirements of the Plans, Special Provisions, Standard
Specifications, Standard Plans, and Contract Documents. The submission of a proposal shall be considered conclusive
evidence that the bidder has made such examination and has accepted the project workplace as a safe workplace to
perform the work of the Contract.
Bidder Inquiries and Questions
Inquiries and questions must be submitted in writing via fax or email to the following designated contact person:
Mary Horger, Procurement Manager
Fax: (707) 313-3621
Email: mhorger@cityofukiah.com
The City reserves the right to not respond to inquiries or questions submitted within 3 business days of the bid opening.
Location of the Work
All of the work to be performed is within the City of Ukiah at Riverside Park, 1281 E. Gobbi Street.
Page 643 of 791
RIVERSIDE PARK REGENERATION 3 Spec No.24-05
GENERAL CONDITIONS
SECTION 1. PROPOSAL REQUIREMENTS AND GENERAL CONDITIONS
1-01. Definitions. Whenever any word or expression defined in this section, or pronoun used in its stead, occurs in these
contract documents, it shall have and is mutually understood to have the meaning given:
a. "City of Ukiah" or "City" shall mean the City of Ukiah, Mendocino County, California, acting through its City
Council or any other board, body, official or officials to which or to whom the power belonging to the
Council shall by virtue of any act or acts, hereafter pass or be held to appertain.
b. "Engineer" shall mean the Engineer duly and officially appointed by the City to supervise and direct the
work of construction under this contract, acting personally or through agents or assistants duly authorized
by him, such agents or assistants acting within the scope of the particular duties entrusted to them.
c. "Inspector" shall mean the engineering or technical inspector or inspectors duly authorized or appointed by
the Engineer, limited to the particular duties entrusted to him or her or them.
d. "Contractor" shall mean the party entering into contract with the City of Ukiah for the performance of work
covered by this contract and his or her authorized agents or legal representatives.
e. "Date of signing of contract" or words equivalent thereto, shall mean the date upon which this contract, with
the signature of the Contractor affixed, together with the prescribed bonds, shall be or shall have been
delivered to the City or its duly authorized representatives.
f. "Day" or "days", unless herein otherwise expressly defined, shall mean a calendar day or days of twenty-
four hours each.
g. "The work" shall mean and include all the work specified, indicated, shown or contemplated in the contract
to construct the improvement, including all alterations, amendments or extensions thereto made by contract
change order or other written orders of the Engineer.
h. "Contract drawings", "drawings", "plans" shall mean and include 1) all drawings or plans which may have
been prepared by or on behalf of the City, as a basis for proposals, when duly signed and made a part of
this contract by incorporation or reference, 2) all drawings submitted in pursuance of the terms of this
contract by the successful bidder with his or her proposal and by the Contractor to the City if and when
approved by the Engineer and 3) all drawings submitted by the Engineer to the Contractor during the
progress of the work as provided for herein.
i. Where "as shown", "as indicated", "as detailed" or words of similar import are used, it shall be understood
that reference to the drawings accompanying these Special Provisions is made unless stated otherwise.
Where "as directed", "as permitted", "approved" or words of similar import are used, it shall be understood
that the direction, requirements, permission, approval or acceptance of the Engineer is intended unless
stated otherwise.
As used herein, "provide" or "install" shall be understood to mean "provide or install complete in place", that
is, "furnish and install". "Shall" is mandatory; "may" is permissive.
1-02. Examination of Plans, Special Provisions and Site of Work. The bidder shall examine carefully the Proposal,
Plans, Special Provisions, Contract forms and the site of the work contemplated therefor. It will be assumed that the bidder
has investigated to his or her satisfaction the conditions to be encountered and the character, quality and requirements of all
Plans, Special Provisions, Standard Specifications, and Standard Plans involved.
1-03. Proposal. Bids shall be made on the blank forms prepared by the City. All bids shall give the prices bid, both in
writing and in figures and shall be signed by the bidder or his or her authorized representative, with his or her address. If the
bid is made by an individual or partner, his or her name and the post office address of his or her business or partnership,
along with his or her signature or the signature of one or more partners must be shown; if made by a corporation, the bid
shall show the name of the state under the laws of which the corporation is chartered, the name of the corporation and the
title of the person who signs on behalf of the corporation.
Page 644 of 791
RIVERSIDE PARK REGENERATION 4 Spec No.24-05
Each proposal shall be enclosed in a sealed envelope, endorsed as specified in the notice to bidders. Bidders are warned
against making erasures or alterations of any kind and proposals which contain omissions, erasures, conditions, alterations,
additions not called for, additional proposals or irregularities of any kind may be rejected.
1-04. Withdrawal of Bids. Any bid may be withdrawn at any time prior to the hour fixed in the notice to bidders for the
openings of bids, provided that a request in writing, executed by the bidder or his or her duly authorized representative, for
the withdrawal of such bid is filed with the City. The withdrawal of a bid will not prejudice the right of a bidder to file a new
bid.
1-05. Public Opening of Bids. Bids will be opened and read publicly at the time and place indicated in the notice to
bidders. Bidders or their agents are invited to be present.
1-06. Bid Guaranty. Each bid must be accompanied by a certified check, cashier's check or bidder's bond executed by an
admitted surety insurer, payable to the order of the City of Ukiah in an amount not less than 10 percent of the bid as a
guarantee that the bidder will enter into a contract, if awarded the work.
1-07. Qualification of Bidders. No contractor or subcontractor may be listed on a bid proposal for a public works project
(submitted on or after March 1, 2015) unless registered with the Department of Industrial Relations pursuant to Labor Code
section 1725.5 [with limited exceptions from this requirement for bid purposes only under Labor Code section 1771.1(a)].
No contractor or subcontractor may be awarded a contract for public work on a public works project (awarded on or after
April 1, 2015) unless registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5. The
prime contractor shall be responsible for posting job site notices as prescribed by regulation. This project is subject to
compliance monitoring and enforcement by the Department of Industrial Relations.
Each bidder shall be licensed under the provisions of Chapter 9, Division 3 of the Business and Professions Code and shall
be skilled and regularly engaged in the general class or type of work called for under this contract. A statement setting forth
this experience and business standing shall be submitted by each bidder on the form provided herewith. It is the intention of
the City to award a contract only to a bidder who furnishes satisfactory evidence that he or she has the requisite experience
and ability and that he or she has sufficient capital, facilities and equipment to enable him or her to prosecute the work
successfully and promptly within the time and in the manner agreed.
In determining the degree of responsibility to be credited to a bidder, the City may weigh evidence that the bidder or his or
her personnel charged with the responsibility in the work, has performed satisfactorily other contracts of like nature and
magnitude or comparable difficulty at similar rates of progress.
1-08. Disqualification of Bidders. More than one bid from an individual business, partnership, corporation or association,
under the same or different names, will not be considered. Reasonable grounds for believing that any bidder is financially
interested in more than one bid for the work will cause the rejection of all bids in which he or she is so interested. If there is
reason to believe that collusion exists among the bidders, none of the participants in such collusion will be considered. Bids
in which the prices obviously are unbalanced may be rejected.
1-09. Identification of Subcontractors. All bids shall comply with the Subletting and Subcontracting Fair Practices Act
(Public Contract Code Section 4100 and following) and shall set forth:
(a) The name and the location of the place of business of each subcontractor who will perform work or labor, or
render service to the prime contractor in or about the construction of the work, or to a subcontractor licensed by the
State of California who, under subcontract to the prime contractor, specially fabricates and installs a portion of the
work according to detailed drawings contained in the plans and Special Provisions, in an amount in excess of one-
half of 1 percent of the prime contractor's total bid.
(b) The portion of the work which will be done by each such subcontractor. The prime contractor shall list only one
subcontractor for each such portion defined by the prime contractor in his or her bid.
1-10. General Provisions of the Standard Specifications. All provisions of the General Provisions, Sections 1 through
11, of the Standard Specifications, shall be applicable to the contract except as modified by these Special Provisions. The
Standard Specifications are set forth in Section 12-06 of these Special Provisions.
1-11. Addenda. If it becomes necessary to revise any part of these plans and specifications after they have been released,
the City will issue an addendum containing the revision. All addenda will be posted on the City’s website at
Page 645 of 791
RIVERSIDE PARK REGENERATION 5 Spec No.24-05
www.cityofukiah.com/purchasing with the rest of the bid documents. Anyone who intends to submit a bid in response to this
Request for Bid must check the website frequently for any posted addenda. Anyone submitting a bid will be deemed to
have seen and agreed to be bound by the posted addenda.
SECTION 2. AWARD AND EXECUTION OF CONTRACT
2-01. Award of Contract. Award of the contract, if awarded, will be to the lowest responsible base bid which complies
with all the specified requirements. The award, if made, will be made within thirty (30) days after opening of the bids. The
City reserves the right to reject any and all bids and to waive any irregularity in the proposal not pertaining to cost.
2-02. Return of Proposal Guaranties. All bid guaranties will be held until the contract has been fully executed, after
which they will be returned upon request to the respective bidders whose bids they accompany.
2-03. Execution of Contract. The contract agreement shall be executed in duplicate by the successful bidder and
returned, together with the contract bonds, insurance certificates and endorsements, within fifteen (15) days after written
notice of the award of the contract. After execution by the City; one copy shall be filed with the City and one copy shall be
returned to the Contractor. If the bidder fails or refuses to enter into the contract agreement within the required time, then
the bid guaranty accompanying the bid shall be forfeited to the City.
SECTION 3. SCOPE AND INTENT OF CONTRACT
3-01. Effect of Inspection and Payments. Neither the inspection by the Engineer or an inspector, nor any order,
measurement or approved modification, nor certificate or payment of money, nor acceptance of any part or whole of the
work, nor any extension of time, nor any possession by the City or its agents, shall operate as a waiver of any provision of
this contract or of any power reserved therein to the City, or of any right to damages thereunder; nor shall any breach of this
contract be held to be a waiver of any subsequent breach. All remedies shall be construed as cumulative.
3-02. Effect of Extension of Time. The granting of any extension of time on account of delays which, in the judgement of
the City, are avoidable delays shall in no way operate as a waiver on the part of the City of its rights under this contract.
3-03. Extra Work. If extra work orders are given in accordance with provisions of this contract, such work shall be
considered a part hereof and shall be subject to each and all of its terms and requirements.
3-04. Assignment of Contract. The contract may be assigned or sublet in whole or in part only upon the written consent
of the City acting through its authorized agents. Consent will not be given to any proposed assignment which would relieve
the original contractor or its surety of their responsibilities under the contract nor will the Engineer consent to any
assignment of a part of the work under the contract.
3-05. Subcontractors. The Contractor shall be as fully responsible for the acts and omissions of his or her subcontractors
and of persons either directly or indirectly employed by them, as he or she is for the acts and omissions of persons directly
employed by him.
The Contractor shall cause appropriate provisions to be inserted in all subcontracts relative to the work to bind
subcontractors to the terms of this Contract which are applicable to the work of subcontractors.
Nothing contained in this contract shall be construed to create or shall be relied upon to create any contractual relationship
between any subcontractor and the City and no action may be brought by any subcontractor against the City based on this
contract.
3-06. Interpretation of Special Provisions and Drawings. The Special Provisions and the Contract Drawings are
intended to be explanatory of each other. Any work indicated in the Contract Drawings and not in the Special Provisions, or
vice versa, is to be executed as if indicated in both. In case of a discrepancy or conflict between the Technical Specifications
and Contract Plans, the Technical Specifications shall govern. All work shown on the Contract Drawings, the dimensions of
which are not figured, shall be accurately followed to the scale to which the drawings are made, but figured dimensions are
in all cases to be followed, where given, though they differ from scaled measurements. Large scale drawings shall be
followed in preference to small scale drawings. Should it appear that the work to be done, or any of the matters relative
thereto, are not sufficiently detailed or explained in these contract documents, including the contract drawings, the
Contractor shall apply to the Engineer for such further explanations as may be necessary and shall conform thereto as part
of this contract, so far as may be consistent with the terms of this contract. In the event of any doubt or questions arising
Page 646 of 791
RIVERSIDE PARK REGENERATION 6 Spec No.24-05
respecting the true meaning of the Special Provisions, reference shall be made to the Engineer and his or her decision
thereon shall be final. If the Contractor believes that a clarification or interpretation justifies an increase in the contract price
or contract time, the Contractor must comply with the written notice provisions of Sections 9-05 and 10-07 of these Special
Provisions. Contractor’s attention is directed to Section 12-06 of the Technical Specifications regarding the Standard
Specifications and Standard Plans.
3-07. Addenda. If it becomes necessary to revise any part of these plans and specifications after they have been released,
the City will issue an addendum containing the revision. All addenda will be posted on the City’s website at
www.cityofukiah.com/purchasing with the rest of the bid documents. Anyone who intends to submit a bid in response to this
Request for Bid much check the website frequently for any posted addenda. Anyone submitting a bid will be deemed to
have seen and agreed to be bound by the posted addenda.
3-08. Liability of City Officials. No city official, nor the Engineer, nor any authorized assistant of any of them, shall be
personally responsible for any liability arising under this contract.
3-09. Dispute Resolution. Claims of $375,000 or less by the Contractor that arise under this Contract are subject to the
mandatory dispute resolutions provisions in Public Contract Code Sections 20104-20104.6.
SECTION 4. BONDS
4-01. Faithful Performance Bond. As a part of the execution of this contract, the Contractor shall furnish a bond of a
surety company or other securities providing equivalent protection such as cash, letter of credit, or certificates of deposit,
acceptable to the City, conditioned upon the faithful performance of all covenants and stipulations under this contract. The
amount of the bond shall be 100 percent of the total contract price, as this sum is set forth in the agreement.
4-02. Material and Labor Bond. As a part of the execution of this contract, the Contractor shall furnish a bond of a surety
company or other securities providing equivalent protection such as cash, letter of credit or certificates of deposit acceptable
to the City in a sum not less than 50 percent of the total contract price, as this sum is set forth in the agreement for the
payment in full of all persons, companies or corporations who perform labor upon or furnish materials to be used in the work
under this contract, in accordance with the provisions of Sections 3247 through 3252 inclusive of the Civil Code of the State
of California and any acts amendatory thereof.
4-03. Defective Material and Workmanship Bond. As a condition precedent to the completion of this contract, the
Contractor shall furnish a bond of a surety company acceptable to the City in an amount not less than 5 percent (5%) of the
final contract price, to hold good for a period of one (1) year after the completion and acceptance of the work, to protect the
City against the results of defective materials, workmanship and equipment during that time. This bond shall be delivered to
the City before the final payment under this contract will be made.
4-04. Notification of Surety Companies. The surety companies shall familiarize themselves with all of the conditions and
provisions of this contract and they waive the right of special notification of any change or modification of this contract or of
extension of time, or decreased or increased work, or of the cancellation of the contract, or of any other act or acts by the
City or its authorized agents, under the terms of this contract; and failure to so notify the aforesaid surety companies of
changes shall in no way relieve the surety companies of their obligation under this contract.
SECTION 5. INSURANCE REQUIREMENTS FOR CONTRACTORS
(WITH CONSTRUCTION RISKS)
Contractor shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or
damages to property which may arise from or in connection with the performance of the work hereunder by the Contractor,
his or her agents, representatives, employees or subcontractors.
5-01. Minimum Scope of Insurance
Coverage shall be at least as broad as:
1. Insurance Services Office Commercial Liability Coverage (occurrence form CG 0001).
2. Insurance Services Office form number CA 0001 (Ed. 1/87) covering Automobile Liability, code 1 (any auto).
3. Worker's Compensation insurance as required by the State of California and Employer's Liability Insurance.
Page 647 of 791
RIVERSIDE PARK REGENERATION 7 Spec No.24-05
4. Course of Construction insurance covering for “all risks” of loss.
5-02. Minimum Limits of Insurance
Contractor shall maintain limits no less than:
1. General Liability: $1,000,000 per occurrence for bodily injury, personal injury and property damage
including operations, products and completed operations. If Commercial General Liability
Insurance or other form with a general aggregate limit is used, either the general
aggregate limit shall apply separately to this project/location or the general aggregate limit
shall be twice the required occurrence limit.
2. Automobile Liability: $1,000,000 per accident for bodily injury and property damage.
3. Employer's Liability: $1,000,000 per accident for bodily injury and property damage.
4. Course of Construction: Completed value of the project with no co-insurance penalty provisions.
5-03. Deductibles and Self-insured Retentions. Any deductibles or self-insured retentions must be declared to and
approved by the City. At the option of the City, either: the insurer shall reduce or eliminate such deductibles or self-insured
retentions as respects the City, its officers, officials, employees and volunteers; or the Contractor shall provide a financial
guarantee satisfactory to the City guaranteeing payment of losses and related investigations, claim administration and
defense expenses.
5-04. Other Insurance Provisions
The general liability and automobile liability policies are to contain, or be endorsed to contain, the following provisions:
1. The City, its officers, officials, employees and volunteers are to be covered as Additional Insured with respect to
liability arising out of automobiles owned, leased, hired or borrowed by or on behalf of the contractor; and with
respect to liability arising out of work or operations performed by or on behalf of the Contractor including materials,
parts or equipment furnished in connection with such work or operations. General liability coverage can be provided
in the form of an endorsement to the Contractor's insurance, or as a separate owner's policy.
2. The workers’ compensation policy is to be endorsed with a waiver of subrogation. The insurance company, in its
endorsement, agrees to waive all rights of subrogation against the City, its officers, officials, employees and
volunteers for losses paid under the terms of this policy which arises from the work performed by the named
insured for the City.
3. For any claims related to this project, the Contractor's insurance coverage shall be primary insurance as respects
the City, its officers, officials, employees or volunteers. Any insurance or self-insurance maintained by the City, its
officers, officials, employees or volunteers shall be excess of the Contractor's insurance and shall not contribute
with it.
4. Each insurance policy required by this clause shall be endorsed to state that coverage shall not be canceled by
either party, except after thirty (30) days' prior written notice by certified mail, return receipt requested, has been
given to the City.
5. Coverage shall not extend to any indemnity coverage for the active negligence of the additional insured in any case
where an agreement to indemnify the additional insured would be invalid under Subdivision (b) of Section 2782 of
Civil Code.
6. Course of Construction policies shall contain the following provisions:
a.) The City shall be named as loss payee.
b.) The insurer shall waive all rights of subrogation against the City.
5-05. Acceptability of Insurers
Insurance is to be placed with insurers with a current A.M. Best's rating of no less than the following:
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RIVERSIDE PARK REGENERATION 8 Spec No.24-05
A++ VII A- VIII
A+ VII B++ X
A VII B+ X
5-06. Verification of Coverage. Contractor shall furnish the City with original certificates and amendatory endorsements
effecting coverage required by this clause. The endorsements shall be on forms provided by the City or on other than the
City's forms, provided those endorsements or policies conform to the requirements. All certificates and endorsements are to
be received within 15 days from written notice of contract award, and the work shall not commence until the certificates and
endorsements have been approved by the City. The City reserves the right to require complete certified copies of all
required insurance policies, including endorsements affecting the coverage required by these Special Provisions at any
time.
5-07. Subcontractors. Contractor shall include all subcontractors as insureds under its policies or shall furnish separate
certificates and endorsements for each subcontractor. All coverages for subcontractors shall be subject to all of the
requirements stated herein.
SECTION 6. RESPONSIBILITIES AND RIGHTS OF CONTRACTOR
6-01. Legal Address of Contractor. Both the address given in the proposal and the Contractor's office in the vicinity of the
work are hereby designated as places to either of which drawings, samples, notices, letters or other articles or
communications to the Contractor may be mailed or delivered. The delivery at either of these places of any such thing from
the City or its agents to the Contractor shall be deemed sufficient service thereof upon the Contractor and the date of such
service shall be the date of such delivery. The address named in the proposal may be changed at any time by notice in
writing from the Contractor to the City. Nothing herein contained shall be deemed to preclude or render inoperative the
service of any drawing, sample, notice, letter or other article or communication to or upon the Contractor personally.
6-02. Office of Contractor at Site. During the performance of this contract, the Contractor shall maintain a suitable office
at the site of the work which shall be the headquarters of a representative authorized to receive drawings and any such
thing given to the said representatives or delivered at the Contractor's office at the site of work in his or her absence shall be
deemed to have been given to the Contractor.
6-03. Attention to Work. The Contractor shall give his or her personal attention to and shall supervise the work to the end
that it shall be prosecuted faithfully and when he or she is not personally present on the work, he or she shall at all
reasonable times be represented by a competent superintendent or foreman who shall receive and obey all instructions or
orders given under this contract and who shall have full authority to execute the same and to supply materials, tools and
labor without delay and who shall be the legal representative of the Contractor. The Contractor shall be liable for the faithful
observance of any instructions delivered to him or her or to his or her authorized representative.
6-04. Liability of Contractor. The Contractor shall do all of the work and furnish all labor, materials, tools and appliances,
except as otherwise herein expressly stipulated, necessary or proper for performing and completing the work herein
required in the manner and within the time herein specified. The mention of any specific duty or liability imposed upon the
Contractor shall not be construed as a limitation or restriction of any general liability or duty imposed upon the Contractor by
this contract, said reference to any specific duty or liability being made herein merely for the purpose of explanation.
The right of general supervision by the City shall not make the Contractor an agent of the City and the liability of the
Contractor for all damages to persons or to public or private property, arising from the Contractor's execution of the work,
shall not be lessened because of such general supervision.
Until the completion and final acceptance by the City of all the work under and implied by this contract, the work shall be
under the Contractor's responsible care and charge. The Contractor shall rebuild, repair, restore and make good all injuries,
damages, re-erections and repairs, occasioned or rendered necessary by causes of any nature whatsoever, excepting only
acts of God and none other, to all or any portions of the work, except as otherwise stipulated.
To the fullest extent permitted by law, Contractor shall indemnify and hold harmless the City and its officers, directors,
agents and employees from and against all claims, damages, losses and expenses including but not limited to attorneys'
fees, costs of suit, expert witness fees and expenses and fees and costs of any necessary private investigators arising out
of or resulting from the performance of the work, provided that any such claim, damage, loss or expense (1) is attributable to
bodily injury, sickness, disease or death, or to injury to or destruction of tangible property, other than the work itself,
including the loss of use resulting therefrom and (2) is caused in whole or in part by any act or omission of the Contractor,
any subcontractor, or anyone directly or indirectly employed by any of them, or anyone for whose acts any of them may be
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liable, regardless of whether or not it is caused in part by a party indemnified hereunder, or by the negligence or omission of
a party indemnified herein.
In any and all claims against the City or any of its agents or employees by any employee of the Contractor, any
subcontractor, anyone directly or indirectly employed by any of them, or anyone for whose acts any of them may be liable,
the indemnification obligation shall not be limited in any way by any limitation on the amount or type of damages,
compensation or benefits payable by or for the Contractor or any subcontractor under workers' or workmen's compensation
acts, disability benefit acts, or other employee benefit acts. The obligation to indemnify shall extend to and include acts of
the indemnified party which may be negligent or omissions which may cause negligence.
The City shall have the right to estimate the amount of such damage and to cause the City to pay the same and the amount
so paid for such damage shall be deducted from the money due the Contractor under this contract; or the whole or so much
of the money due or to become due the Contractor under this contract as may be considered necessary by the City, shall be
retained by the City until such suits or claims for damages shall have been settled or otherwise disposed of and satisfactory
evidence to that effect furnished to the City.
6-05. Protection of Persons and Property. The Contractor shall furnish such watchman, guards, fences, warning signs,
walks and lights as shall be necessary and shall take all other necessary precautions to prevent damage or injury to persons
or property.
All property line fences and improvements in the vicinity of the work shall be protected by the Contractor and, if they are
injured or destroyed, they and any other property injured by the Contractor, his or her employees or agents, shall be
restored to a condition as good as when he or she entered upon the work.
6-06. Protection of City Against Patent Claims. All fees, royalties or claims for any patented invention, article or method
that may be used upon or in any manner connected with the work under this contract shall be included in the price bid for
the work and the Contractor and his or her sureties shall protect and hold the City, together with all of its officers, agents,
servants and employees, harmless against any and all demands made for such fees or claims brought or made on account
of this contract. The Contractor shall, if requested by the Engineer, furnish acceptable proof of a proper release from all
such fees or classes.
Should the Contractor, his or her agents, servants or employees, or any of them be enjoined from furnishing or using any
invention, article, material or appliance supplied or required to be supplied or used under this contract, the Contractor shall
promptly substitute other articles, materials or appliance, in lieu thereof, of equal efficiency, quality, finish, suitability and
market value and satisfactory in all respects to the Engineer. Or, in the event that the Engineer elects, in lieu of such
substitution, to have supplied and to retain and use, any such invention, article, material or appliance, as may by this
contract be required to be supplied, in that event the Contractor shall pay such royalties and secure such valid licenses as
may be requisite and necessary for the City, its officers, agents, servants and employees, or any of them, to use such
invention, article, material or appliance without being disturbed or in any way interfered with by any proceeding in law or
equity on account thereof. Should the Contractor neglect or refuse to make the substitution promptly, or to pay such
royalties and secure such licenses as may be necessary, then in that event the Engineer shall have the right to make such
substitution, or the City may pay such royalties and secure such licenses and charge the cost thereof against any money
due to the Contractor from the City or recover the amount thereof from him or her and his or her sureties notwithstanding
final payment under this contract may have been made.
6-07. Protection of Contractor's Work Property. The Contractor shall protect his or her work, supplies and materials
from damage due to the nature of the work, the action of the elements, trespassers, or any cause whatsoever under his or
her control, until the completion and acceptance of the work. Neither the City nor any of its agents assumes any
responsibility for collecting indemnity from any person or persons causing damage to the work of the Contractor.
6-08. Regulations and Permits. The Contractor shall secure and pay for all permits, give all notices and comply with all
laws, ordinances, rules and regulations bearing on the conduct of the work as drawn and specified. If the Contractor
observes that the Plans and Special Provisions are at variance therewith, he or she shall promptly notify the Engineer in
writing and any necessary changes shall be adjusted as provided in the contract for changes in the work. The contractor
and any subcontractors shall each secure and maintain a valid City of Ukiah Business License. The City of Ukiah will issue
a no fee encroachment permit to the Contractor allowing him or her to perform work within City right of way or within City
property after the Contract Documents have been executed and insurance certificates and endorsements have been
approved by the City.
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RIVERSIDE PARK REGENERATION 10 Spec No.24-05
6-09. Construction Utilities. The Contractor shall be responsible for providing for and in behalf of his or her work under
this contract, all necessary utilities, such as special connection to water supply, telephones, power lines, fences, roads,
watchmen, suitable storage places, etc.
6-10. Approval of Contractor's Plans. The approval by the Engineer of any drawing or any method of work proposed by
the Contractor in accordance with paragraph 8-06 shall not relieve the Contractor of any of his or her responsibility for his or
her errors therein and shall not be regarded as any assumption of risk or liability by the City or any officer or employee
thereof and the Contractor shall have no claim under this contract on account of the failure or partial failure or inefficiency of
any plan or method so approved. Such approval shall be considered to mean merely that the Engineer has no objection to
the Contractor's using, upon his or her own full responsibility the plan or method approved.
6-11. Suggestions to the Contractor. Any plan or method of work suggested by the Engineer to the Contractor, but not
specified or required, if adopted or followed by the Contractor in whole or in part, shall be used at the risk and responsibility
of the Contractor; and the Engineer and the City shall assume no responsibility thereof.
6-12. Termination of Unsatisfactory Subcontracts. Should any subcontractor fail to perform in a satisfactory manner the
work undertaken by him, such subcontract shall be terminated immediately by the Contractor upon notice from the
Engineer.
6-13. Preservation of Stakes and Marks. The Contractor shall preserve carefully bench marks, reference points and
stakes and in case of destruction he or she shall replace his or her stakes, reference points and bench marks and shall be
responsible for any mistakes that may be caused by their unnecessary loss or disturbance. Contractor’s attention is directed
to Section 7-03 of these Special Provisions.
6-14. Assistance to Engineer. At the request of the Engineer the Contractor shall provide men from his or her force and
tools, stakes and other materials to assist the Engineer temporarily in making measurements and surveys and in
establishing temporary or permanent reference marks. Payment for such materials and assistance will be made as provided
for under the caption "Extra Work," provided, however, that the cost of setting stakes and marks carelessly lost or destroyed
by the Contractor's employees will be assessed to the Contractor.
6-15. Removal of Condemned Materials and Structures. The Contractor shall remove from the site of the work, without
delay, all rejected and condemned materials or structures of any kind brought to or incorporated in the work and upon his or
her failure to do so, or to make satisfactory progress in so doing, within forty-eight (48) hours after the service of a written
notice from the Engineer, the condemned material or work may be removed by the City and the cost of such removal shall
be taken out of the money that may be due or may become due the Contractor on account of or by virtue of this contract. No
such rejected or condemned material shall again be offered for use by the Contractor under this Contract.
6-16. Proof of Compliance with Contract. In order that the Engineer may determine whether the Contractor has
complied with the requirements of this contract, not readily enforceable through inspection and tests of the work and
materials, the Contractor shall, at any time when requested, submit to the Engineer properly authenticated documents or
other satisfactory proofs as to his or her compliance with such requirements.
6-17. Errors and Omissions. If the Contractor, in the course of the work, finds any errors or omissions in plans or in the
layout as given by survey points and instruction, or if he or she finds any discrepancy between the plans and the physical
conditions of the locality, he or she shall immediately inform the Engineer, in writing and the Engineer shall promptly verify
the same. Any work done after such discovery, until authorized, will be done at the Contractor's risk.
6-18. Cooperation. The Contractor shall cooperate with all other contractors who may be performing work in behalf of the
City and workmen who may be employed by the City on any work in the vicinity of the work to be done under this contract
with the work of such contractors or workmen. he or she shall make good promptly, at his or her own expense, any injury or
damage that may be sustained by other contractors or employees of the City at his or her hands.
Any difference or conflict which may arise between the Contractor and other contractors, or between the contractor and
workmen of the City in regard to their work shall be adjusted and determined by the Engineer. If the work of the Contractor
is delayed because of any acts or omissions of any other contractor or of the City, the Contractor shall on that account have
no claim against the City other than for an extension of time.
6-19. Right of Contractor to Stop Work. Under the following conditions the Contractor shall have the right, if he or she so
desires, to stop the work and terminate the contract upon ten (10) days written notice to the Engineer and recover from the
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RIVERSIDE PARK REGENERATION 11 Spec No.24-05
City payment for all work actually performed and for all satisfactory materials actually delivered to the site of the work for
permanent incorporation therein, all as may be shown by the estimate of the Engineer.
(1) If the work is stopped under an order of any court or other competent public authority for a period of time of
three (3) months through no act or fault of the Contractor or of anyone employed by him.
(2) If the Engineer fails to issue the monthly certificate for payment in accordance with the terms of this
contract.
(3) If the City fails to pay the Contractor within sixty (60) days after it shall have become due, as provided by
the terms of this contract, any sum certified by the Engineer or awarded by the City.
All provided that if such action to terminate the contract be not instituted by the Contractor within ten (10) days after the
alleged existence of such condition and if written notice of such action be not at that time delivered to the City and the
Engineer, then such right shall lapse until another occasion arises according to this section.
6-20. Hiring and Dismissal of Employees. The Contractor shall employ only such foremen, mechanics and laborers as
are competent and skilled in their respective lines of work and whenever the Engineer shall notify the Contractor that any
person on the work is, in his or her opinion, incompetent, unfaithful, intemperate or disorderly, or refuses to carry out the
provisions of this contract, or uses threatening or abusive language to any person on the work representing the City, or is
otherwise unsatisfactory, such person shall be discharged immediately.
mediately from the work and shall not be re-employed upon it except with the consent of the Engineer.
6-21. Wage Rates.
1. Contractor shall pay all mechanics and laborers employed or working upon the site of the work unconditionally and
without subsequent deductions or rebate on any account the full amounts due at the time of payment at wage rates
not less than those contained in the applicable prevailing wage determination, regardless of any contractual
relationship which may be alleged to exist between the Contractor and subcontractors and such laborers and
mechanics.
2. Contractor shall comply with the California Labor Code Section 1775. In accordance with said Section 1775,
Contractor shall forfeit as a penalty to the Owner, $50.00 (or the higher minimum penalty as provided in Section
1775(B)(ii) – (iii)) for each calendar day or portion thereof, for each workman paid less than the stipulated prevailing
rates for such work or craft in which such workman is employed for any work done under the Contract by him or her
or by any subcontractor under him or her in violation of the provisions of the Labor Code and in particular, Labor
Code Sections 1770 to 1780, inclusive. In addition to said penalty and pursuant to Section 1775, the difference
between such stipulated prevailing wage rates and the amount paid to each workman for each calendar day or
portion thereof for which each workman was paid less than the stipulated prevailing wage rate shall be paid to each
workman by the Contractor.
3. Pursuant to the provision of Section 1770 of the Labor Code of the State of California, Owner has ascertained the
general prevailing rate of wages (which rate includes employer payments for health and welfare, vacation, pension
and similar purposes) applicable to the work to be done, for straight time work. The holiday wage rate listed shall be
applicable to all holidays recognized in the collective bargaining agreement of the particular craft, classification or
type of workmen concerned. Copies of the General Prevailing Wage Determination are available on the Internet at
web address: http://www.dir.ca.gov/DLSR/PWD The Contractor shall post the wage determination at the site of
work in a prominent place where it can easily be seen by the workers.
4. City will not recognize any claim for additional compensation because the Contractor has paid any rate in excess of
the prevailing wage rate obtained by the Contractor. The possibility of wage increases is one of the elements to be
considered by the Contractor in determining his or her bid and will not in any circumstances be considered as the
basis for a claim against the City.
5. The Labor Commissioner through the Division of Labor Standards Enforcement (DLSE) may at any time require
contractors and subcontractors to furnish electronic certified payroll records directly to DLSE. Commencing with
contracts awarded or after April 1, 2015, all contractors and subcontractors must furnish electronic certified payroll
records directly to the DLSE.
6. Travel and Subsistence Payments.
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RIVERSIDE PARK REGENERATION 12 Spec No.24-05
Contractor shall make travel and subsistence payments to each workman needed to execute the work in
accordance with the requirements in Section 1773.8 of the Labor Code (Chapter 880, Statutes of 1968).
7. Apprentices.
Attention is directed to the provisions in Sections 1777.5 (Chapter 1411, Statutes of 1968) and 1777.6 of
the California Labor Code concerning the employment of apprentices by the Contractor or any
subcontractor under him. Contractor and any subcontractor under him or her shall comply with the
requirements of said sections in the employment of apprentices.
Information relative to apprenticeship standards, wage schedules and other requirements may be obtained
from the Director of Industrial Relations, ex officio the Administrator of Apprenticeship, San Francisco,
California, or from the Division of Apprenticeship Standards and its branch offices.
6-22. Cleaning Up. The Contractor shall not allow the site of the work to become littered with trash and waste material, but
shall maintain the same in a neat and orderly condition throughout the construction period. The Engineer shall have the right
to determine what is or is not waste material or rubbish and the place and manner of disposal.
On or before the completion of the work, the Contractor shall without charge therefore carefully clean out all pits, pipes,
chambers or conduits and shall tear down and remove all temporary structures built by him or her and shall remove rubbish
of all kind from any of the grounds which he or she has occupied and leave them in first class condition.
6-23. Guaranty. All work shall be guarantied for a period of one year from the date of acceptance by the City. The
Contractor shall promptly make all needed repairs arising out of defective materials, workmanship and equipment.
The City is hereby authorized to make such repairs if within ten days after the mailing of a notice in writing to the Contractor
or his or her agent, the Contractor shall neglect to make or undertake with due diligence the aforesaid repairs, provided,
however, that in case of an emergency where, in the opinion of the City delay would cause serious loss or damage, repairs
may be made without notice being sent to the Contractor and the Contractor shall pay the costs thereof.
Pursuant to the provisions of Section 4-03 of these Special Provisions, the Contractor shall furnish a Defective Material and
Workmanship Bond in an amount not less than 5 percent of the final contract price, which shall be effective for a period of
one (1) year after the completion and acceptance of the work.
SECTION 7. RESPONSIBILITIES AND RIGHTS OF CITY
7-01. Authority of the Engineer. All work done under this contract shall be done in a workmanlike manner and shall be
performed to the reasonable satisfaction of the Engineer, who shall have general supervision of all work included hereunder.
To prevent disputes and litigation, the Engineer (1) shall in all cases determine the amount, quality, acceptability and fitness
of the several kinds of work and materials which are to be paid for under this contract, (2) shall decide all questions relative
to the true construction, meaning and intent of the Special Provisions and Drawings, (3) shall decide all questions which
may arise relative to the classifications and measurements of quantities and materials and the fulfillment of this contract and
(4) shall have the power to reject or condemn all work or material which does not conform to the terms of this contract. his or
her estimate and decision in all matters shall be a condition precedent to an appeal for arbitration, or the right of the
Contractor to receive, demand, or claim any money or other compensation under this agreement and a condition precedent
to any liability on the part of the City to the Contractor on account of this contract. Whenever the Engineer shall be unable to
act, in consequence of absence or other cause, then such engineer as the Engineer or the City shall designate, shall
perform any and all of the duties and be vested with any or all of the powers herein given to the Engineer.
7-02. Inspection. The City will provide engineering personnel for the inspection of the work.
The Engineer and his or her representatives shall at all times have access to the work whenever it is in preparation or
progress and the Contractor shall provide proper facilities for such access and inspection.
If the Special Provisions, the Engineer's instruction, laws, ordinances, or any public authority require any work to be
specially tested or approved, the Contractor shall give the Engineer timely notice of its readiness for inspection and, if the
inspection is by an authority other than the Engineer, of the date fixed for such inspection. Inspections by the Engineer shall
be promptly made at the source of supply where practicable. If any work shall be covered up without approval or consent of
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the Engineer, it must, if required by the Engineer, be uncovered for examination and properly restored at the Contractor's
expense.
Re-examination of any work may be ordered by the Engineer and, if so ordered, the work must be uncovered by the
Contractor. If such work is found to be in accordance with the contract documents, the City shall pay the cost of re-
examination and replacement. If such work is not in accordance with the contract documents, the Contractor shall pay such
cost.
Properly authorized and accredited inspectors shall be considered to be the representatives of the City limited to the duties
and powers entrusted to them. It will be their duty to inspect materials and workmanship of those portions of the work to
which they are assigned, either individually or collectively, under instructions of the Engineer and to report any and all
deviations from the Drawings, Special Provisions and other contract provisions which may come to their notice. Any
inspector may be considered to have the right to order the work entrusted to his or her supervision stopped, if in his or her
opinion such action becomes necessary, until the Engineer is notified and has determined and ordered that the work may
proceed in due fulfillment of all contract requirements.
7-03. Surveys. Contractor shall furnish all land surveys, establish all base lines and benchmarks and make sufficient
detailed surveys needed for working points, lines and elevations. The Contractor shall develop all slope stakes and batter
boards. Contractor shall also develop all additional working points, lines and elevations as he or she may desire to facilitate
his or her methods and sequence of construction.
7-04. Rights-of-Way. The City will provide all necessary rights-of-way and easements in or beneath which work will be
performed by the Contractor under this contract.
7-05. Retention of Imperfect Work. If any portion of the work done or material furnished under this contract shall prove
defective and not in accordance with the Plans and Special Provisions, and if the imperfection in the same shall not be of
sufficient magnitude or importance to make the work dangerous or undesirable, the Engineer shall have the right and
authority to retain such work instead of requiring the imperfect work to be removed and reconstructed, but he or she shall
make such deductions therefor in the payments due or to become due the Contractor as may be just and reasonable.
7-06. Changes in the Work. The Engineer shall have the right, in writing, to order additions to, omissions from, or
corrections, alterations and modifications in the line, grade, form, dimensions, plan, or kind or amount of work or materials
herein contemplated, or any part thereof, either before or after the beginning of construction. However, the arithmetical sum
of the cost to the City of additions and subtractions from the work under this contract shall not exceed 10 percent of original
contract amount or $5,000, whichever is the greater, unless based upon a supplementary agreement to be made therefore.
The order of such additions, omissions, corrections, alterations and modifications shall be in writing and signed by the
Engineer and, in order, shall then be binding upon the Contractor. The Contractor shall proceed with the work as changed
and the value of such change shall be determined as provided for in section 10-07 of these Special Provisions.
Such alterations shall in no way affect, vitiate, or make void this contract or any part thereof, except that which is necessarily
affected by such alterations and is clearly the evident intention of the parties to this contract.
7-07. Additional Drawings by City. The drawings made a part of this contract at the time of its execution are intended to
be fairly comprehensive and to indicate in more or less detail the scope of the work. In addition to these drawings, however,
the Engineer shall furnish such additional drawings from time to time during the progress of the work as are necessary to
make clear or to define in greater detail the intent of the Special Provisions and the contract drawings and the Contractor
shall make his or her work conform to all such drawings.
7-08. Additional and Emergency Protection. Whenever, in the opinion of the Engineer, the Contractor has not taken
sufficient precautions for the safety of the public or the protection of the works to be constructed under this contract, or of
adjacent structures or property which may be injured by the processes of construction on account of such neglect and
whenever, in the opinion of the Engineer, an emergency shall arise and immediate action shall be considered necessary in
order to protect public or private, personal or property interest, then and in that event, the Engineer, with or without notice to
the Contractor may provide suitable protection to the said interests by causing such work to be done and such material to be
furnished as shall provide such protection as the Engineer may consider necessary and adequate.
The cost and expense of such work and material so furnished shall be borne by the Contractor and, if the same shall not be
paid on presentation of the bills therefor, then such costs shall be deducted from any amounts due or to become due the
Contractor.
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The performance of such emergency work under the direction of the Engineer shall in no way relieve the Contractor from
any damages which may occur during or after such precaution has been taken by the Engineer.
7-09. Suspension of Work. The City may at any time suspend the work or any part thereof by giving five (5) days written
notice to the Contractor. The work shall be resumed by the Contractor within ten (10) days after the date fixed in the written
notice from the City to the Contractor so to do. The City shall reimburse the Contractor for expense incurred by the
Contractor in connection with the work under this contract as a result of such suspension.
If the work, or any part thereof, shall be stopped by the notice in writing aforesaid and if the City does not give notice in
writing to the Contractor to resume work at a date within ten (10) days of the date fixed in the written notice to suspend, then
the Contractor may abandon that portion of the work so suspended and he or she will be entitled to the estimates and
payments for all work done on the portions so abandoned, if any, plus 5 percent of the value of the work so abandoned, to
compensate for loss of overhead, plant expense and anticipated profit.
7-10. Right of City to Terminate Contract. If the Contractor should be adjudged a bankrupt, or if he or she should make a
general assignment for the benefit of his or her creditors, or if a receiver should be appointed on account of his or her
insolvency, or if he or she should persistently or repeatedly refuse or should fail, except in cases for which extension of time
is provided, to supply sufficient properly skilled workmen or proper materials, or if he or she should fail to make prompt
payments to subcontractors or for material or labor, or persistently disregard laws, ordinances or the instructions of the
Engineer, or otherwise be guilty of a substantial violation of any provision of the contract, then the City, upon the certificate
of the Engineer that sufficient cause exists to justify such action, may, without prejudice to any other right or remedy and
after giving the Contractor seven days written notice, terminate the employment of the Contractor and take possession of
the premises and of all materials, tools and appliances and finish the work by whatever method the City may deem
expedient. In such case, the Contractor shall not be entitled to receive any further payment until the work is finished. If the
unpaid balance of the contract price shall exceed the expense of finishing the work, including compensation for additional
managerial and administrative services, such excess shall be paid to the Contractor. If such expense shall exceed such
unpaid balance, the Contractor shall pay the difference to the City. The expense incurred by the City as herein provided and
the damage incurred through the Contractor's default, shall be certified by the Engineer.
7-11. Use of Completed Portions. The City shall have the right to take possession of and use any completed or partially
completed portions of the work, notwithstanding the time for completing the entire work or such portions which may not have
expired; but such taking possession and using shall not be deemed an acceptance of any work not completed in
accordance with the contract documents. If such prior use increases the cost of or delays the work, the Contractor shall be
entitled to such extra compensation, or extension of time or both, as the Engineer may determine.
SECTION 8. WORKMANSHIP, MATERIALS AND EQUIPMENT
8-01. General Quality. Materials and equipment shall be new and of a quality equal to that specified or approved. Work
shall be done and completed in a thorough and workmanlike manner.
8-02. Quality in Absence of Detailed Specifications. Whenever under this contract it is provided that the Contractor
shall furnish materials or manufactured articles or shall do work for which no detailed specifications are set forth, the
materials or manufactured articles shall be of the best grade in quality and workmanship obtainable in the market from firms
of established good reputation, or, if not ordinarily carried in stock, shall conform to the usual standards for first-class
materials or articles of the kind required, with due consideration of the use to which they are to be put. In general, the work
performed shall be in full conformity and harmony with the intent to secure the best standard of construction and equipment
of the work as a whole or in part.
8-03. Materials and Equipment Specified by Name. Whenever any material or equipment is indicated or specified by
patent or proprietary name or by the name of the manufacturer, such specification shall be considered as used for the
purpose of describing the material or equipment desired and shall be considered as followed by the words "or approved
equal". The Contractor may offer any material or equipment which shall be equal in every respect to that specified, provided
that written approval first is obtained from the Engineer.
8-04. Source of Materials. Price, fitness and quality being equal, preference shall be given by the Contractor for supplies
grown, manufactured or produced in the State of California and, next, for such products partially produced in this State in
accordance with Government Code Section 4332.
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RIVERSIDE PARK REGENERATION 15 Spec No.24-05
8-05. Storage of Materials. Materials shall be so stored to ensure the preservation of their quality and fitness for the work.
They shall be so located and disposed that prompt and proper inspection thereof may be made.
8-06. Drawings, Samples and Tests. As soon as possible after execution of the contract, the Contractor shall submit to
the Engineer, in quintuplicate, sufficient information including, if necessary, assembly and detail drawings to demonstrate
fully that the equipment and materials to be furnished comply with the provisions and intent of these Special Provisions and
Drawings. If the information thus submitted indicates the equipment or materials is acceptable, the Engineer will return one
copy stamped with his or her approval; otherwise, one copy will be returned with an explanation of why the equipment or
material is unsatisfactory. The Contractor shall have no claims for damages or for extension of time on account of any delay
due to the revision of drawings or rejection of material. Fabrication or other work performed in advance of approval shall be
done entirely at the Contractor's risk. After approval of equipment or material, the Contractor shall not deviate in any way
from the design and specifications given without the written consent of the Engineer.
When requested by the Engineer, a sample or test specimens of the materials to be used or offered for use in connection
with the work shall be prepared at the expense of the Contractor and furnished by him or her in such quantities and sizes as
may be required for proper examination and tests, with all freight charges prepaid and with information as to their sources.
All samples shall be submitted before shipment and in ample time to permit the making of proper tests, analyses, or
examination before the time at which it is desired to incorporate the material into the work. All tests of materials furnished by
the Contractor shall be made by the Engineer. Samples shall be secured and tested whenever necessary to determine the
quality of the material.
SECTION 9. PROSECUTION OF WORK
9-01. Equipment and Methods. The work under this contract shall be prosecuted with all materials, tools, machinery,
apparatus and labor and by such methods as are necessary to the complete execution of everything described, shown, or
reasonably implied. If at any time before the beginning or during the progress of the work, any part of the Contractor's plant
or equipment, or any of his or her methods of execution of the work, appear to the Engineer to be unsafe, inefficient, or
inadequate to insure the required quality or the rate of progress of the work, he or she may order the Contractor to increase
or improve his or her facilities or methods and the Contractor shall comply promptly with such orders; but, neither
compliance with such orders nor failure of the Engineer to issue such orders shall relieve the Contractor from his or her
obligation to secure the degree of safety, the quality of the work and the rate of progress required of the Contractor. The
Contractor alone shall be responsible for the safety, adequacy and efficiency of his or her plant, equipment and methods.
9-02. Time of Completion. The Contractor shall promptly begin the work under this contract and shall complete and make
ready for full use all portions of the project made the subject of this contract within the time set forth in the agreement bound
herewith.
9-03. Avoidable Delays. Avoidable delays in the prosecution or completion of the work shall include all delays which might
have been avoided by the exercise of care, prudence, foresight and diligence on the part of the Contractor. The City will
consider as avoidable delays within the meaning of this contract (1) delays in the prosecution of parts of the work, which
may in themselves be unavoidable, but do not necessarily prevent or delay the prosecution of other parts of the work nor the
completion of the whole work within the time herein specified, (2) reasonable loss of time resulting from the necessity of
submitting plans to the Engineer for approval and from the making of surveys, measurements, inspections, and testing and
(3) such interruptions as may occur in the prosecution of the work on account of the reasonable interference of other
contractors employed by the City which do not necessarily prevent the completion of the whole work within the time herein
specified.
9-04. Unavoidable Delays. Unavoidable delays in the prosecution or completion of the work under this contract shall
include all delays which may result, through cause beyond the control of the Contractor and which he or she could not have
provided against by the exercise of care, prudence, foresight and diligence. Orders issued by the City changing the amount
of work to be done, the quantity of material to be furnished or the manner in which the work is to be prosecuted and
unforeseen delays in the completion of the work of other contractors under contract with the City will be considered
unavoidable delays, so far as they necessarily interfere with the Contractor's completion of the whole of the work. Delays
due to normally adverse weather conditions will not be regarded as unavoidable delays. However, truly abnormal amounts
of rainfall, temperatures or other weather conditions for the location of the work and time of year may be considered as
unavoidable delays if those conditions necessarily cause a delay in the completion of the work.
9-05. Notice of Delays. Whenever the Contractor foresees any delay in the prosecution of the work and, in any event,
immediately upon the occurrence of any delay which the contractor regards as an unavoidable delay, he or she shall notify
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RIVERSIDE PARK REGENERATION 16 Spec No.24-05
the Engineer in writing of the probability of the occurrence of such delay and its cause, in order that the Engineer may take
immediate steps to prevent, if possible, the occurrence or continuance of the delay, or, if this cannot be done, may
determine whether the delay is to be considered avoidable or unavoidable, how long it continues and to what extent the
prosecution and completion of the work are to be delayed thereby.
9-06. Extension of Time. Should any delays occur which the Engineer may consider unavoidable, as herein defined, the
Contractor shall, pursuant to his or her application, be allowed an extension of time proportional to said delay or delays,
beyond the time herein set forth, in which to complete this contract; and liquidated damages for delay shall not be charged
against the Contractor by the City during an extension of time granted because of unavoidable delay or delays.
Any claim by Contractor for a time extension based on unavoidable delays shall be based on written notice delivered to the
Engineer within 15 days of the occurrence of the event giving rise to the claim. Failure to file said written notice within the
time specified shall constitute a waiver of said claim. Notice of the full extent of the claim and all supporting data must be
delivered to the Engineer within 45 days of the occurrence unless the Engineer specifies in writing a longer period. All
claims for a time extension must be approved by the Engineer and incorporated into a written change order.
9-07. Unfavorable Weather and Other Conditions. During unfavorable weather and other conditions, the Contractor
shall pursue only such portions of the work as shall not be damaged thereby. No portions of the work whose satisfactory
quality or efficiency will be affected by any unfavorable conditions shall be constructed while these conditions remain,
unless, by special means or precautions approved by the Engineer, the Contractor shall be able to overcome them.
The Contractor shall be granted a time extension of one day for each unfavorable weather day which prevents him or her
from placing concrete forms or placing and finishing concrete or asphalt concrete. Such unfavorable weather day is defined
as a rain day where precipitation prevents the contractor from performing the work more than four (4) continuous hours
within the authorized work period or a temperature day where the ambient temperature is below that specified for the
placement of materials associated with the controlling work item for more than four (4) continuous work hours of the
authorized work period.
9-08. Saturday, Sunday, Holiday and Night Work. No work shall be done between the hours of 6 p.m. and 7 a.m., nor on
Saturdays, Sundays or legal holidays except such work as is necessary for the proper care and protection of work already
performed, or except in cases of absolute necessity and in any case only with the permission of the Engineer.
It is understood, however, that night work may be established as a regular procedure by the Contractor if he or she first
obtains the written permission of the Engineer and that such permission may be revoked at any time by the Engineer if the
Contractor fails to maintain at night adequate force and equipment for reasonable prosecution and to justify inspection of the
work.
9-09. Hours of Labor. Eight (8) hours of labor shall constitute a legal day's work and the Contractor or any subcontractor
shall not require or permit more than eight hours of labor in a day from any person employed by him or her in the
performance of the work under this contract, unless paying compensation for all hours worked in excess of eight (8) hours
per day at not less than 1½ times the basic rate of pay. The Contractor shall forfeit to the City, as a penalty, the sum of
twenty-five dollars ($25.00) for each workman employed in the execution of the contract by him or her or by any
subcontractor, for each calendar day during which such laborer, workman, or mechanic is required or permitted to labor
more than eight hours in violation of the provisions of Section 1810 to 1816, inclusive, (Article 3, Chapter 1, Part 7, Division
2) of the Labor Code of the State of California and any acts amendatory thereof.
SECTION 10. PAYMENT
10-01. Certification by Engineer. All payments under this contract shall be made upon the presentation of certificates in
writing from the Engineer and shall show that the work covered by the payments has been done and the payments thereof
are due in accordance with this contract.
10-02. Progress Estimates and Payment. The Engineer shall, within the first seven (7) days of each month, make an
estimate of the value of the work performed in accordance with this contract during the previous calendar month.
The first estimate shall be of the value of the work satisfactorily completed in place and meeting the requirements of the
contract. And every subsequent estimate, except the final estimate, shall be of the value of the work satisfactorily completed
in place since the last preceding estimate was made; provided, however, that should the Contractor fail to adhere to the
program of completion fixed in this contract, the Engineer shall deduct from the next and all subsequent estimates the full
Page 657 of 791
RIVERSIDE PARK REGENERATION 17 Spec No.24-05
calculated accruing amount of the liquidated damages to the date of said estimate, until such time as the compliance with
the program has been restored.
The estimate shall be signed by the Engineer and, after approval, the City shall pay or cause to be paid to the Contractor in
the manner provided by law, an amount equal to 95 percent of the estimated value of the work satisfactorily performed and
complete in place.
10-03. Substitution of Securities.
1. At such times that Pubic Contract Code Section 22300 is in effect Contractor may propose the substitution of securities
of at least equal market value for any moneys to be withheld to ensure performance under the Contract. Market value shall
be determined as of the day prior to the date such substitution is to take place. Such substitution shall be made at the
request and expense of the Contractor. The securities shall be one or more of the following types:
(a) Bonds or interest-bearing notes or obligations of the United States, or those for which the faith and credit of the
United States are pledged for the payment of principal and interest.
(b) Bonds or interest-bearing notes on obligations that are guaranteed as to principal and interest by a federal
agency of the United States.
(c) Bonds of the State of California, or those for which the faith and credit of the State of California are pledged for
the payment of principal and interest.
(d) Bonds or warrants, including, but not limited to, revenue warrants, of any county, city, metropolitan water
district, California water district, California water storage district, irrigation district in the State of California, municipal
utility district, or school district of the State of California, which are rated by Moody's or Standard and Poor as A or
better.
(e) Bonds, consolidated bonds, collateral trust debentures, consolidated debentures, or other obligations issued by
federal land banks or federal intermediate credit banks established under the Federal Farm Loan Act, as amended;
debentures and consolidated debentures issued by the Central Bank for Cooperatives and banks for cooperatives
established under the Farm Credit Act of 1933, as amended; bonds, or debentures of the Federal Home Loan Bank
Board established under the Federal Home Loan Bank Act; and stock, bonds, debentures and other obligations of
the Federal National Mortgage Association established under the National Housing Act as amended and bonds of
any Federal Home Loan Mortgage Corporation.
(f) Commercial paper of "prime" quality as defined by a nationally recognized organization which rates such
securities. Eligible paper is further limited to issuing corporations: (1) organized and operating within the United
States; (2) having total assets in excess of five hundred million dollars ($500,000,000); and (3) approved by the
Pooled Money Investment Board of the State of California. Purchases of eligible commercial paper may not exceed
180 days' maturity, nor represent more than 10 percent of the outstanding paper of an issuing corporation.
(g) Bills of exchange or time drafts on and accepted by a commercial bank, otherwise known as bankers
acceptances, which are eligible for purchase by the Federal Reserve System.
(h) Certificates of deposits issued by a nationally or state-chartered bank or savings and loan association.
(i) The portion of bank loans and obligations guaranteed by the United States Small Business Administration or the
United States Farmers Home Administration.
(j) Student loan notes insured under the Guaranteed Student Loan Program established pursuant to the Higher
Education Act of 1965, as amended (20 U.S.C. 1001, et seq.) and eligible for resale to the Student Loan Marketing
Association established pursuant to Section 133 of the Education Amendments of 1972, as amended (20 U.S.C.
1087-2).
(k) Obligations issued, assumed or guaranteed by International Bank for Reconstruction and Development, the
Inter-American Development Bank, the Asian Development Bank, or the Government Development Bank of Puerto
Rico.
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RIVERSIDE PARK REGENERATION 18 Spec No.24-05
(l) Bonds, debentures and notes issued by corporations organized and operating within the United States. Such
securities eligible for substitution shall be within the top three ratings of a nationally recognized rating service.
2. The securities shall be deposited with City or with any commercial bank as escrow agent, who shall arrange for transfer
of such securities to the Contractor upon satisfactory completion of the contract. Any interest accrued or paid on such
securities shall belong to the Contractor and shall be paid upon satisfactory completion of the contract.
The market value of the securities deposited shall at all times be maintained in an amount at least equal, in the sole
judgment of City, to the moneys to be withheld pursuant to the Contract Documents to ensure performance of the Contract.
In order to comply with this condition, Contractor shall deposit additional securities as necessary upon request by City or the
escrow agent.
3. Upon acceptance of any Proposal that includes substituting securities for amounts withheld to ensure performance, a
separate escrow agreement satisfactory in form and substance to City shall be prepared and executed by City, the
Contractor and the escrow agent, which may be City. The escrow agreement shall specify, among other matters, value of
securities to be deposited; procedures for valuing the securities and for adding or withdrawing securities to maintain the
market value of the deposited securities at least equal to the amount of moneys which would otherwise be withheld; the
terms and conditions of conversion to cash in case of the default by the Contractor; and terms, conditions and procedure for
termination of the escrow. City shall have no obligation to enter any such Agreement that does not provide the City with the
unilateral right to convert securities to cash and to gain immediate possession of the cash.
10-04. Acceptance. The work must be accepted by vote of the City Council of the City of Ukiah when the whole shall have
been completed satisfactorily. The Contractor shall notify the Engineer, in writing, of the completion of the work, whereupon
the Engineer shall promptly, by personal inspection, satisfy himself as to the actual completion of the work in accordance
with the terms of the contract and shall thereupon recommend acceptance by the City Council.
10-05. Final Estimate and Payment. The Engineer shall, as soon as practicable after the final acceptance of the work
done under this contract, make a final estimate of the amount of work done thereunder and the value thereof.
Such final estimate shall be signed by the Engineer, and after approval, the City shall pay or cause to be paid to the
Contractor, in the manner provided by law, the entire sum so found to be due hereunder, after deducting therefrom all
previous payments and such other lawful amounts as the terms of this contract prescribe.
In no case will final payment be made in less than thirty-five (35) days after the filing of the notice of completion with the
County Recorder.
10-06. Delay Payments. Should any payment due the Contractor or any estimate be delayed, through fault of the City
beyond the time stipulated, such delay shall not constitute a breach of contract or be the basis for a claim for damages, but
the City shall pay the Contractor interest on the amount of the payment at the rate of 6 percent per annum for the period of
such delay. The terms for which interest will be paid shall be reckoned, in the case of any monthly or progress payment,
from the twentieth day of the month next succeeding the month in which the work was performed to the date of payment of
the estimate; and in the case of the final estimate, from the forty-fifth day after acceptance to the date of payment of the final
estimate.
The date of payment of any estimate shall be considered the day on which the payment is offered or mailed as evidenced
by the records of the Treasurer of the City. If interest shall become due on any delayed payment, the amount thereof, as
determined by the City, shall be added to a succeeding payment. If the interest shall become due on the final payment, it
shall be paid on a supplementary voucher to interest or any sum or sums which, by the terms of this contract, the City is
authorized to reserve or retain.
10-07. Extra Work and Work Omitted. Whenever corrections, alterations, or modifications of the work under this contract
ordered by the Engineer and approved by the City increase the amount of work to be done, such added work shall be
known as "extra work"; and when such corrections, alterations, or modifications decrease the amount of work to be done,
such subtracted work shall be known as "work omitted".
When the Contractor considers that any changes ordered involve extra work, he or she shall immediately notify the
Engineer in writing and subsequently keep him or her informed as to when and where extra work is to be performed and
shall make claim for compensation therefor each month not later than the first day of the month following that in which the
work claimed to be extra work was performed and he or she shall submit a daily complete statement of materials and labor
used and expenses incurred on account of extra work performed, showing allocation of all materials, labor and expenses.
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RIVERSIDE PARK REGENERATION 19 Spec No.24-05
All such claims shall state the date of the Engineer's written order and the date of approval by the City authorizing the work
on account of which claim is made. Unless such notification is made in writing within the time specified and unless complete
statements of materials used and expenses incurred on account of such extra work are furnished as above required, the
Contractor shall not be entitled to payment on account of extra work and Contractor shall be deemed to have waived the
right to make any future claims for compensation for such extra work.
When changes decrease the amount of work to be done, they shall not constitute a claim for damages on account of
anticipated profits on the work that may be omitted.
10-08. Compensation for Extra Work or Work Omitted. Whenever corrections, additions, or modifications in the work
under this contract change the amount of work to be done or the amount of compensation due the Contractor, excepting
increases or decreases in contract items having unit contract prices for each measurable quantity installed in place, and
such changes have been ordered in writing by the Engineer and approved by the City prior to the Contractor performing the
extra work, then a price may be agreed upon. Failing such an agreement in price, the Contractor shall be compensated for
performing extra work pursuant to the provisions of Section 4-1.05 "Changes and Extra Work", and Section 9-1.04,"Force
Account" of the Standard Specifications.
This method of determining the price of work shall not apply to the performance of any work which is required or reasonably
implied to be performed or furnished under this contract.
10-09. Compensation to the City for Extension of Time. In case the work called for under this contract is not completed
within the time limit stipulated herein, the City shall have the right as provided hereinabove, to extend the time of completion
thereof. If the time limit be so extended, the City shall have the right to charge to the Contractor and to deduct from the final
payment for the work the actual cost to the City of engineering, inspection, superintendence and other overhead expenses
which are directly chargeable to the contract and which accrue during the period of such extension, except that the cost of
final unavoidable delays shall not be included in such charges.
10-10. Liquidated Damages for Delay. It is agreed by the parties to the contract that time is of the essence and that,
in case all the work is not completed before or upon the expiration of the time limit as set forth, damage, other than
those cost items identified in section 10-09, will be sustained by the City and that it is and will be impracticable to
determine the actual amount of damage by reason of such delay; and it is therefore agreed that the Contractor will pay
to the City the sum of five thousand dollars ($5000.00) per day for each and every calendar day's delay beyond the
time prescribed.
SECTION 11. MISCELLANEOUS
11-01. Notice. Whenever any provision of the contract documents requires the giving of written notice, it shall be deemed
to have been validly given if delivered in person to the individual or to a member of the firm or to an officer of the corporation
for whom it is intended, or if delivered at or sent by registered or certified mail, postage prepaid, to the last business address
known to the giver of the notice. If mailed, the notice shall be deemed received on the date of delivery stated in the return
receipt.
11-02. Computation of Time. When any period of time is referred to in the Contract Documents by days, it shall be
computed to exclude the first and include the last day of such period. If the last day of any such period falls on a Saturday or
Sunday or on a day made a legal holiday by the law of the applicable jurisdiction, such day shall be omitted from the
computation.
11-03. Claims Procedure Required by Public Contract Code Section 9204. This section shall apply to any claim by the
Contractor arising in connection with this project in accordance with Public Contract Code Section 9204.
a. For purposes of this section "Claim" means a separate demand by the Contractor sent by registered mail or certified mail
with return receipt requested, for one or more of the following:
(A) A time extension, including, without limitation, for relief from damages or penalties for delay assessed by the
City under this contract.
(B) Payment by the City of money or damages arising from work done by, or on behalf of, the Contractor pursuant
to this contract and payment for which is not otherwise expressly provided or to which the Contractor is not otherwise
entitled.
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RIVERSIDE PARK REGENERATION 20 Spec No.24-05
(C) Payment of an amount that is disputed by the City.
b.
(1)
(A) Upon receipt of a claim pursuant to this section, the City shall conduct a reasonable review of the claim
and, within a period not to exceed 45 days, shall provide the Contractor a written statement identifying what portion of the
claim is disputed and what portion is undisputed. Upon receipt of a claim, a public entity and the contractor may, by mutual
agreement, extend the time period provided in this subdivision.
(B) The Contractor shall furnish reasonable documentation to support the claim.
(C) If the City needs approval from its governing body to provide the Contractor a written statement
identifying the disputed portion and the undisputed portion of the claim, and the governing body does not meet within the 45
days or within the mutually agreed to extension of time following receipt of a claim sent by registered mail or certified mail,
return receipt requested, the City shall have up to three days following the next duly publicly noticed meeting of the
governing body after the 45-day period, or extension, expires to provide the claimant a written statement identifying the
disputed portion and the undisputed portion.
(D) Any payment due on an undisputed portion of the claim shall be processed and made within 60 days
after the City issues its written statement. If the City fails to issue a written statement, paragraph (3) shall apply.
(2)
(A) If the Contractor disputes the City's written response, or if the City fails to respond to a claim issued
pursuant to this section within the time prescribed, the Contractor may demand in writing an informal conference to meet
and confer for settlement of the issues in dispute. Upon receipt of a demand in writing sent by registered mail or certified
mail, return receipt requested, the City shall schedule a meet and confer conference within 30 days for settlement of the
dispute.
(B) Within 10 business days following the conclusion of the meet and confer conference, if the claim or any
portion of the claim remains in dispute, the City shall provide the claimant a written statement identifying the portion of the
claim that remains in dispute and the portion that is undisputed. Any payment due on an undisputed portion of the claim
shall be processed and made within 60 days after the public entity issues its written statement. Any disputed portion of the
claim, as identified by the contractor in writing, shall be submitted to nonbinding mediation, with the City and the Contractor
sharing the associated costs equally. The City and Contractor shall mutually agree to a mediator within 10 business days
after the disputed portion of the claim has been identified in writing. If the parties cannot agree upon a mediator, each party
shall select a mediator and those mediators shall select a qualified neutral third party to mediate with regard to the disputed
portion of the claim. Each party shall bear the fees and costs charged by its respective mediator in connection with the
selection of the neutral mediator. If mediation is unsuccessful, the parts of the claim remaining in dispute shall be subject to
applicable procedures outside this section.
(C) For purposes of this section, mediation includes any nonbinding process, including, but not limited to,
neutral evaluation or a dispute review board, in which an independent third party or board assists the parties in dispute
resolution through negotiation or by issuance of an evaluation. Any mediation utilized shall conform to the timeframes in this
section.
(D) Unless otherwise agreed to in writing by the City and the Contractor, the mediation conducted pursuant
to this section shall excuse any further obligation under Public Contract Code Section 20104.4 to mediate after litigation has
been commenced.
(3) Failure by the City to respond to a claim from the Contractor within the time periods described in this subdivision
or to otherwise meet the time requirements of this section shall result in the claim being deemed rejected in its entirety. A
claim that is denied by reason of the public entity's failure to have responded to a claim, or its failure to otherwise meet the
time requirements of this section, shall not constitute an adverse finding with regard to the merits of the claim or the
responsibility or qualifications of the Contractor.
(4) Amounts not paid in a timely manner as required by this section shall bear interest at 7 percent per annum.
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RIVERSIDE PARK REGENERATION 21 Spec No.24-05
(5) If a subcontractor or a lower tier subcontractor lacks legal standing to assert a claim against a public entity
because privity of contract does not exist, the Contractor may present to the public entity a claim on behalf of a
subcontractor or lower tier subcontractor. A subcontractor may request in writing, either on his or her own behalf or on
behalf of a lower tier subcontractor, that the Contractor present a claim for work which was performed by the subcontractor
or by a lower tier subcontractor on behalf of the subcontractor. The subcontractor requesting that the claim be presented to
the public entity shall furnish reasonable documentation to support the claim. Within 45 days of receipt of this written
request, the Contractor shall notify the subcontractor in writing as to whether the Contractor presented the claim to the
public entity and, if the original contractor did not present the claim, provide the subcontractor with a statement of the
reasons for not having done so.
c. A waiver of the rights granted by this section is void and contrary to public policy, provided, however, that (1) upon
receipt of a claim, the parties may mutually agree to waive, in writing, mediation and proceed directly to the commencement
of a civil action or binding arbitration, as applicable; and (2) the City may prescribe reasonable change order, claim, and
dispute resolution procedures and requirements in addition to the provisions of this section, so long as the contractual
provisions do not conflict with or otherwise impair the timeframes and procedures set forth in this section.
11-04. Litigation and Forum Selection. Contractor and City stipulate and agree that any litigation relating to the
enforcement or interpretation of this contract, arising out of Contractor's performance or relating in any way to the work shall
be brought in Mendocino County and that venue will lie in Mendocino County.
Except as otherwise expressly provided by law, the parties waive any objections they might otherwise have to the propriety
of jurisdiction or venue in the state courts in Mendocino County and agree that California law shall govern any such
litigation.
The duties and obligations imposed by these General Conditions and the rights and remedies available hereunder to the
parties hereto and, in particular but without limitation, the warranties, guaranties and obligations imposed upon the
Contractor and all of the rights and remedies available to the City thereunder, shall be in addition to and shall not be
construed in any way as a limitation of, any rights and remedies available to any or all of them which are otherwise imposed
or available by law or contract, by special warranty or guaranty, or by other provisions of the contract documents and the
provisions of this paragraph shall be as effective as if repeated specifically in the contract documents in connection with
each particular duty, obligation, right and remedy to which they apply. All warranties and guaranties made in the contract
document shall survive final payment and termination or completion of this contract. The City disclaims an express or
implied warranty that the plans and specifications identify all site conditions that could affect the time or cost to complete the
Work.
11-05. Waiver. The Contractor shall strictly comply with all notices and other contract requirements. Waiver by the City of
any failure of the Contractor to comply with any term of the contract, including the notice provisions, shall not be deemed a
waiver of a subsequent breach.
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RIVERSIDE PARK REGENERATION 22 Spec No.24-05
TECHNICAL SPECIFICATIONS
SECTION 12. GENERAL INFORMATION
12-01. Location and Scope of Work. The work involves construction of seasonal wetlands at 1281 East Gobbi Street
in Ukiah, California within Riverside Park. The tasks include but are not limited to clearing and grubbing, maintenance
of SWPPP, installation of stormwater BMP’s, monitoring and maintenance of erosion control measures, removal and off
haul of existing concrete/asphalt debris, grading and contouring to create wetlands, confirmation of final grades, new
gravel paths, planting and irrigation, maintenance of planting and irrigation.
The Contractor should familiarize himself with the local conditions of the project sites. Failure to do so will in no way relieve
him of the responsibility for performing any of the work or operations required as a part of this contract. Further information
regarding the work or these specifications can be obtained from Mary Horger at (707) 463-6233.
12-02. Arrangement of Technical Specifications. The Technical Specifications are arranged in sections covering the
various phases of work as follows:
Section No. Title
12 General Information
13 Construction Details (Special Provisions)
14 Exclusions from General Conditions
15 Amendments to General Conditions
12-03. Arrangement of Plans. General locations and linear quantities of the work are shown in on the Plans. The Plans
consist of one hundred and seven (107) sheets numbered 1 through 107 and they are hereby made a part of the Contract
Documents.
12-04. Business Licenses. The Contractor and any subcontractors shall each secure and maintain a valid City of Ukiah
Business License prior to the start of any portion of the work.
12-05. Permits. The Contractor shall provide, procure, and pay for all permits required to complete this work. The
Contractor shall obtain an encroachment permit from the City of Ukiah Public Works Department at no cost prior to the start
of the Work. The encroachment permit will not be issued until the Contract Agreement and bonds have been executed,
submitted, and accepted by the City and all insurance endorsements have been submitted to and accepted by the City’s
Risk Manager.
12-06. Standard Specifications and Standard Plans. The Standard Specifications and Standard Plans of the California
State Department of Transportation 2018, are hereby made a part of these special provisions, and are hereinafter referred
to as "Standard Specifications" and "Standard Plans." These special provisions specify the qualitative technical
requirements of the project.
Whenever in the Standard Specifications and the Standard Plans the following terms are used, they shall be understood to
mean and refer to the following:
Department of Transportation - Caltrans
Director of Public Works - The City of Ukiah Director of Public Works/City Engineer.
Engineer - The Engineer, designated by the City Council, acting either directly or through properly authorized agents, such
agents acting within the scope of the particular duties entrusted to them.
Laboratory - The designated laboratory authorized by the City of Ukiah and approved by Caltrans to test materials and work
involved in the contract.
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RIVERSIDE PARK REGENERATION 23 Spec No.24-05
State or Owner - The City of Ukiah
Other terms appearing in the Standard Specifications and the Standard Plans shall have the intent and meaning specified in
Section I, Definition of Terms of the Standard Specifications.
In case of discrepancy between the contract documents, the order of precedence from the highest to lowest is as follows:
1. (City) Special Provisions
2. (City) Project Plans
5. Technical Specifications
12-07. Temporary Facilities. All temporary facilities are the responsibility of the Contractor. The removal of said facilities
shall be the responsibility of the Contractor. The Contractor shall be responsible for any and all damages to existing facilities
which are a result of the work.
12-08. Public Convenience and Safety. Attention is directed to Section 7-1.03, "Public Convenience," 7-1.04, "Public
Safety" of the Standard Specifications. The Contractor shall conduct operations so as to cause the least possible obstruction
and inconvenience to public traffic. The Contractor shall, at his or her expense, furnish such flag persons and furnish, erect,
construct and maintain such fences, barriers, lights, signs, detours, pedestrian walkways, driveway ramps and bridging as
may be necessary to give adequate warning to the public that work is in progress and that dangerous conditions exist, to
provide access to abutting properties and to permit the flow of pedestrian and vehicular traffic to safely and expeditiously
pass the work.
12-09. Maintaining Traffic. Attention is directed to Section 7-1.03, "Public Convenience," 7-1.04, "Public Safety," 12-1.01,
“General,” and 12-3," Temporary Traffic Control Devices," of the Standard Specifications.
Streets shall be open to through vehicular traffic during non-working hours. The Contractor shall provide temporary
pavement, trench plates and any other methods shall be utilized to allow for a normal driver experience. The Contractor
shall provide all applicable signage through the work zone to inform the public of the condition of the roadway through the
site. During work hours public traffic shall be permitted to pass through the work with as little inconvenience and delay as
possible. Access to abutting property, driveways and building entrances shall be maintained during the performance of the
work. The Contractor is advised that commercial and residential businesses immediately abut the Project Area. The
Contractor shall provide advance written notification of the work and of temporary closures of driveways to the abutting
property owners or managers of the businesses at least 5 business days prior to the start of the Work or the temporary
closure of the driveway to the respective business property. The format and content of the Notice by the Contractor shall be
approved by the Engineer prior to its issuance to the public. The Contractor shall provide trench plates at driveways and left
turn pockets after the trench and roadway excavation has been made at those particular locations. The Contractor shall
maintain safe and accessible (ADA compliant) walkways to all business entrances within the Project Area for the duration of
the project. Under no circumstances shall access to any business be blocked or closed without the written approval of the
City and written consent of the business owner.
12.10. Stream Pollution. The Contractor shall exercise every reasonable precaution to prevent muddying or silting of live
streams, and the Contractor's attention is called to the fact that the terms of this contract do not relieve him or her of
responsibility for compliance with Sections 5650 and 12015 of the Fish and Game Code or other applicable statutes relating
to pollution prevention or abatement.
The Contractor’s attention is also directed to Section 13, “Water Pollution Control,” of the Standard Specifications and to
Section 13-3, “Storm Water Pollution Prevention Plan”, of the Standard Specifications concerning the requirement for
submittal to the Engineer for approval of a Storm Water Pollution Prevention Plan (SWPPP) for the control of pollution to
adjacent drainage courses during the construction of the project. Said SWPPP shall include the erosion control provisions
required by Section 13, “Water Pollution Control”, of the Construction Details.
12-11. Warranties. Unless otherwise indicated, the Contractor shall warrant all materials provided and work performed
under this contract for a period of one (1) year from the date of final acceptance, except where longer warranties are
specified herein. He shall replace promptly and at his own expense any materials and/or workmanship which fail during this
warranty period.
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RIVERSIDE PARK REGENERATION 24 Spec No.24-05
12-12. Utilities. No water, sewer or electrical services will be provided by the owner. It is the Contractor's sole
responsibility to arrange such services as necessary.
12-13. Dust Control. Dust control shall conform to the provisions of Section 18 “Dust Palliatives” of the Standard
Specifications.
Dust shall be managed all active construction areas by water at least twice daily and more often during hot or windy periods
or use of a dust palliative. The active construction areas adjacent to businesses and residential areas shall be kept damp at
all times. Hauling trucks shall be covered and at least a two-foot freeboard shall be maintained.
Unpaved access roads, parking areas for construction equipment and construction employee vehicles, staging areas, and
storage areas shall be paved with hot mix asphalt or have a stabilized access in accordance with the details of TC-1,
“Stabilized Construction Entrance/Exit,” of the Caltrans Construction Site Best Management Practices Manual or Standard
Plan T58. Unpaved construction staging areas shall receive the application of either water twice daily or a dust palliative. All
paved roads, parking areas, staging areas, storage areas, and public roads impacted by the work of the project shall be
swept daily with street sweepers equipped with water spray to remove soil materials that have been deposited on these
surfaces by reason of the work.
The Contractor shall enclose, cover, or water twice daily or apply non-toxic soil stabilizers or install erosion control blankets
to or on exposed stockpiles, embankment slopes, and cut slopes.
Traffic speeds on unpaved surfaces shall be limited to a maximum speed of 15 mph
12-14. Noise Control. The Contractor’s attention is directed to the provisions of Section 14-8.02, “Noise Control", of the
Standard Specifications and Section 9.08, Saturday, Sunday, Holiday, and Night Work, of these General Conditions
concerning the control of noise emissions and authorized work hours and days. Between 7:00 a.m. and 7:00 p.m., noise
from Contractor’s operations shall not exceed limits established by applicable laws or regulations and in no event shall
exceed 86 dB at a distance of 50 feet from the noise source.
The Contractor shall notify all residents, businesses and property owners within a 500-foot radius of the construction site
about the proposed construction schedule. The notification shall be in writing and it shall be developed by the Contractor
and submitted to the City for approval a minimum of 5 working days prior to the proposed public notification.
The City shall provide a Noise Disturbance Coordinator who shall be responsible for acting on any local complaints
concerning the construction noise being generated by reason of the work of the project. The Contractor shall conspicuously
post a telephone number for the Noise Disturbance Coordinator at the construction site and he shall include it in the
construction schedule notice to be provided to the residents. The Noise Disturbance Coordinator shall investigate the noise
complaint allegations and shall require the Contractor to implement reasonable measures to mitigate the noise level in
accordance with the requirements of these General Conditions and of the Standard Specifications.
The Contractor shall locate all stationary noise generating construction equipment such as air compressors and generators
as far as practical from the nearby residences and other noise sensitive land uses. The noise source shall be acoustically
shielded when practical. The Contractor shall prohibit unnecessary idling of internal combustion engines.
12-15. Watering. The application of water shall be performed in accordance with the provisions of Section 18, “Dust
Palliatives,” of the Standard Specifications except as modified by these Special Provisions. The Contractor is advised that
water may be obtained from fire hydrants within the Project Area under permit with the City’s Public Utilities Department and
upon the payment of a meter deposit. Permit application and inquiry as to the water usage fees are to be made at Public
Utilities Department-Water Division Building within the City’s Corporation Yard located at 1320 Airport Road, (707) 463-
6200.
12-16. Preconstruction Conference. A preconstruction conference shall be held before any work will be allowed to
commence. This meeting will cover inspection, schedule for work and among other items, the responsibilities and
procedures of each of the interested parties to assure that the project will be completed in accordance with the contract
documents.
12-17. Progress Schedule. Progress schedules will be required for this contract and shall conform to the provisions in
Section 8-1.02D, "Level 3 Critical Path Method Schedule," of the Standard Specifications. Critical Path Method (CPM)
schedules shall be prepared using Microsoft Project software, or an equivalent software application approved by the
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RIVERSIDE PARK REGENERATION 25 Spec No.24-05
Engineer. After baseline schedule is accepted by the Engineer, Contractor shall update and submit the CPM schedule to
Engineer for review every 2 calendar weeks.
12-18. Progress Meetings. The Engineer shall schedule, arrange and conduct progress meetings. These meetings shall
be conducted once per week, or as mutually agreed by Contractor and City, and shall be attended by the Contractor’s
superintendent and representatives of all subcontractors, utilities, and others, who are active in the execution of the Work.
The purpose of these meetings shall be to review the Contractor’s CPM schedule, resolve conflicts, and in general,
coordinate and expedite the execution of the Work. Engineer will make arrangements for meetings, prepare agenda with
copies for participants, preside at meetings and record the meeting minutes.
12-19. Safety Requirements. The Contractor shall comply with all pertinent provisions of the Department of Labor "Safety
and Health Regulations for Construction (29 FCS Part 1518, 36 CFR 7340)", with additions or modifications thereto, in effect
during construction of this project.
12-20. Public Notification. The Contractor shall be responsible for all public notification regarding construction work,
including detours, lane and street closures, hours of operations, and notification of effected commercial businesses and
residences within 1000 feet of the construction. For any business impacted by construction, the Contractor shall provide
adequate sized on-site signage indicating that businesses are open during construction. The Contractor shall prepare public
noticing via the newspaper, radio announcements, notification of the emergency vehicle agencies, public transit, Ukiah
Unified School District, Ukiah Municipal Airport. At a minimum, Main Street, State Street, School Street, Perkins Street, and
Gobbi Street will be affected by potential detours and street closures, with recommended alternate routes of travel. Access
will be restricted to businesses and residents only during construction closures. Location of street closures signage shall be
positioned to give motorists the ability to use alternate routes prior to coming to a dead end road closed for construction. All
proposed detours, closures and traffic control methods shall be submitted to the Engineer for approval prior noticing to the
public. All public noticing shall be performed a minimum of one (1) calendar week prior to instituting traffic control, and lane
or street closures. The tentative construction schedule shall be included in the public noticing, and the use of temporary
traffic signalization of intersections shall be noted. The Contractor shall submit all public notice language to the City
Engineer for approval prior to publication of notices. All road closures, detour routes, and traffic control including
temporary lane closure plans shall be submitted by the Contractor to the City Engineer for approval prior to public
noticing and use.
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RIVERSIDE PARK REGENERATION 26 Spec No.24-05
SECTION 13 - CONSTRUCTION DETAILS
STANDARD PLAN LIST
The following Standard Plans are incorporated by reference:
NOT USED
ORGANIZATION
Special provisions are under headings that correspond with the main-section headings of the Standard Specifications.
A main-section heading is a heading shown in the table of contents of the Standard Specifications.
Each special provision begins with a revision clause that describes or introduces a revision to the Standard
Specifications as revised by any revised standard specification.
Any paragraph added or deleted by a revision clause does not change the paragraph numbering of the Standard
Specifications for any other reference to a paragraph of the Standard Specifications.
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DIVISION I GENERAL PROVISIONS
1 GENERAL
No Changes
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2 BIDDING
Add to section 2-1.06B:
The City makes the following supplemental project information available:
Supplemental Project Information
Means Description
Included in the Information Handout
Available as specified in the Standard
Specifications
Included with the project plans
Available for inspection at the Transportation
Laboratory
Available for inspection at the District Office
Telephone no.: _____
Available for inspection at:
City of Ukiah Public Works Dept.
Telephone no.: (707) 463-6755
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RIVERSIDE PARK REGENERATION 27 Spec No.24-05
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3 CONTRACT AWARD AND EXECUTION
Add to section 3-1.06:
The Contractor and any subcontractors shall each secure and maintain a valid City of Ukiah Business License prior to the
start of any portion of the work.
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4 SCOPE OF WORK
Replace section 4-1.03 with:
The work involves construction of seasonal wetlands at 1281 East Gobbi Street in Ukiah, California within Riverside
Park. The tasks include but are not limited to clearing and grubbing, maintenance of SWPPP, installation of stormwater
BMP’s, monitoring and maintenance of erosion control measures, removal and off haul of existing concrete/asphalt
debris, grading and contouring to create wetlands, confirmation of final grades, new gravel paths, planting and
irrigation, maintenance of planting and irrigation.
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5 CONTROL OF WORK
Add to section 5-1.20A:
During the progress of the work under this Contract, work under the following contracts may be in progress at or near
the job site of this Contract:
Coincident or Adjacent Contracts
City Contract no. City–Route–Post Mile Location Type of work
Replace section 5-1.26 with:
Construction surveying including horizontal and vertical control and construction staking shall be the responsibility of the
Contractor. Vertical and horizontal control is to be established from the existing Control Points established by the City and
shown on the Plans. Vertical Control Points are shown on the Plans.
Prior to the start of excavation work, the Contractor will be required to pothole existing utilities and other underground piping
for the purpose of verifying location and depth a minimum of five (5) working days in advance of excavation. The limited
utility information indicated on the Plans reflects a baseline sampling of potential utility conflicts identified during the design
of the project. The Contractor is responsible for potholing at these locations at a minimum. Additional utility location efforts
may be required by the Contractor to positively locate all utilities impacted by the project. As a part of the Work, the
Contractor will be responsible for performing all survey and construction layout work and performing testing and quality
control work.
Add to section 5-1.36A:
All temporary facilities are the responsibility of the Contractor and the removal of said facilities shall be the responsibility of
the Contractor. The Contractor shall be responsible for any and all damages to existing facilities which are a result of the
installation and removal of the Contractor’s temporary facilities.
The City will not arrange temporary water, sewer or electrical services for construction. It is the Contractor's sole
responsibility to arrange such services as necessary with the applicable utility provider(s).
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6 CONTROL OF MATERIALS
Add to section 6-2.01A:
The Contractor shall be responsible for controlling the quality of the materials incorporated into the work and of the
work performed. The City shall perform material sampling and testing to verify the work meets the specified quality
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RIVERSIDE PARK REGENERATION 28 Spec No.24-05
requirements (Quality Assurance). The City will perform soil and aggregate sampling and testing using an independent
testing laboratory firm licensed to perform such tests. Other required sampling and testing may be performed by the
City’s independent laboratory certified to perform the type of sampling and testing assigned to or requested of them.
Should any City performed test result indicate a non-compliance with the requirements of the Contract Documents, the
Contractor shall remove and reconstruct or rework the non-complying portion of work at no additional cost to the City.
All reconstructed and reworked items of work shall be tested at the Contractor’s expense in the same manner as
required for the initial work at no additional cost to the City. Prior to any removal, reconstruction or rework of any work
item already incorporated into the project, the Contractor shall first obtain the approval of the Engineer as to the
Contractor’s proposed methods for removal, reconstruction or rework.
Examples of Quality Control material tests required by the Contractor on this project include, but are not limited to,
compaction and gradation of aggregate base, Portland cement concrete and hot mix asphalt, compaction on roadway
subgrade, and gradation & durability on aggregate materials.
The City reserves the right to test, at its own cost, any item of work that has been tested by the Contractor and any
independent testing performed by the City shall not relieve the Contractor of his responsibility for sampling, testing, reporting
and overall quality control required by the Contract Documents. Should any independent tests performed by the City indicate
non-compliance with the Contract Documents, upon notice of the Engineer, the Contractor shall retest that portion of the
work not in compliance to the independent test. The City will closely monitor the Contractor’s retest. Should the
Contractor’s retest indicate compliance with the Contract Documents, the direct costs related to the retest shall be paid as
extra work pursuant to the provisions provided in Section 9 of the Standard Specifications. Should the Contractor’s retest
indicate non-com pliance, the Contractor shall remove, reconstruct, or rework the non-complying portion of work and the cost
of the replacement work and retest shall be borne by the Contractor.
The Contractor shall be responsible for all material and functional testing required for all electrical, lighting and traffic signal
equipment as required by the Standard Specifications.
Full compensation for performing all sampling, testing, reporting, retesting, if required, and overall quality control shall be
considered as included in the prices paid for the various contract items of work and no additional compensation will be
allowed therefor.
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7 LEGAL RELATIONS AND RESPONSIBILITY TO THE PUBLIC
Add to section 7-1.03:
The Contractor shall conduct operations so as to cause the least possible obstruction and inconvenience to public
traffic and businesses. The Contractor shall, at his or her expense, furnish such flag persons and furnish, erect,
construct and maintain such fences, barriers, lights, signs, detours, pedestrian walkways, driveway ramps and bridging
as may be necessary to give adequate warning to the public that work is in progress and that dangerous conditions
exist, to provide access to abutting properties and to permit the flow of pedestrian and vehicular traffic to safely and
expeditiously pass through the work.
Add to section 7-1.04:
The Contractor shall comply with all pertinent provisions of the Department of Labor "Safety and Health Regulations for
Construction (29 FCS Part 1518, 36 CFR 7340)", with additions or modifications thereto, in effect during construction of this
project.
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8 PROSECUTION AND PROGRESS
Add to section 8-1.02D(1):
Level 3 Critical Path Method (CPM) Progress schedule will be required for this contract and shall conform to the provisions
in Section 8-1.02D, "Level 3 Critical Path Method Schedule," of the Standard Specifications. After baseline schedule is
accepted by the Engineer, Contractor shall update and submit CPM schedule to Engineer for review every 2 calendar
weeks. Progress schedule will be paid for as described in Section 8-1.02D(10).
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RIVERSIDE PARK REGENERATION 29 Spec No.24-05
Replace section 8-1.02E with:
The Engineer shall schedule, arrange and conduct progress meetings. These meetings shall be conducted once per week,
or as mutually agreed by Contractor and City, and shall be attended by the Contractor’s superintendent and representatives
of all subcontractors, utilities, and others, who are active in the execution of the Work. The purpose of these meetings shall
be to review the Contractor’s CPM schedule, resolve conflicts, and in general, coordinate and expedite the execution of the
Work. Engineer will make arrangements for meetings, prepare agenda with copies for participants, preside at meetings and
record the meeting minutes.
Replace section 8-1.03 with:
A preconstruction conference will be held before any work will be allowed to commence. This meeting will cover inspection,
work schedule, and among other items, the responsibilities and procedures of each of the interested parties to assure that
the project will be completed in accordance with the contract documents. Engineer will prepare and distribute an agenda for
the preconstruction conference.
Add to section 8-1.04B:
The Contractor shall obtain and pay for all permits required to complete this work except the required City of Ukiah
encroachment permit for work within the City right-of-way. The Contractor shall obtain an encroachment permit from the
City of Ukiah Public Works Department at no cost prior to the start of the Work. The encroachment permit will not be
issued until the Contract Agreement and bonds have been executed, submitted, and accepted by the City and all
insurance endorsements have been submitted to and accepted by the City’s Risk Manager.
Replace "Reserved" in section 8-1.04C with:
Physical work on the site shall not commence until a “No Fee” encroachment permit is issued by the City of Ukiah to the
Contractor.
Do not start job site activities until the City authorizes or accepts your submittal for:
1. SWPPP
2. Traffic Control Plan
3. Dust Treatment Plan (Water base per section 18 Dust Palliative of the Standard Specifications.
Submit these items, submittals for other long lead-time items, within five (5) days after Notice to Proceed has been issued.
Do not start other job site activities until all the submittals from the above list are authorized or accepted and the
following information is received by the Engineer:
1. Notice of Materials To Be Used form.
2. Written statement from the vendor that the order for the sign panels has been received and accepted by the
vendor. The statement must show the dates that the materials will be shipped.
3. Written statement from the vendor that the order for electrical material has been received and accepted by the
vendor. The statement must show the dates that the materials will be shipped.
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9 PAYMENT
Add section 9-1.18:
9-1.18A Payment Item Descriptions
1. Payment for Mobilization, Demobilization and Final Cleanup will be made in two (2) equal payments at the lump sum
allowance in the Bid Schedule, which price shall constitute full compensation for all such work. The scope of work for
mobilization shall include, but not limited to, obtaining all bonds, insurance and permits, moving onto the site of all plant and
equipment, submittal and approval of a schedule of values for lump sum items, and obtaining approval for all shop drawings
and materials for signal equipment. Payment for demobilization and final cleanup shall occur when all required items per
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RIVERSIDE PARK REGENERATION 30 Spec No.24-05
the Contract are fulfilled and the site is free of equipment and clean and ready for use by the public. The bid amount for
Mobilization, Demobilization and Final Cleanup items shall not exceed 2.5% of the total construction contract base bid price.
2. Full compensation for implementation and maintenance of Storm Water Pollution Prevention Plan (SWPPP) and
conforming to the requirements Section 13 shall be paid for at the contract lump sum price, which price shall include full
compensation for furnishing all labor, materials, tools and equipment for doing all work involved in the submission, approval,
implementation, maintenance, revising and amending of the approved SWPPP as specified herein, including CSMRP,
REAP, site inspection reports and storm water annual report, and no additional allowance will be made therefor. The
Engineer will retain an amount equal to 25 percent of the estimated value of the contract work performed during estimate
periods in which the Contractor fails to conform to the requirements of this section "Storm Water Pollution Prevention Plan"
as determined by the Engineer.
Retentions for failure to conform to the requirements of this section "Water Pollution Control" shall be in addition to the
other retentions provided for in the contract. The amounts retained for failure of the Contractor to conform to the
requirements of this section will be released for payment on the next monthly estimate for partial payment following the
date that a SWPPP has been implemented and maintained, and water pollution is adequately controlled, as determined
by the Engineer.
3. Full compensation for preparation, implementation, sampling and reporting of Storm Water Sampling and Analysis and
conforming to the requirements of this section shall be paid for at the contract unit price per each, which price shall include
full compensation for furnishing all labor, materials, tools and equipment for doing all work involved in the preparation,
implementation, sampling and reporting of each rain event as specified herein, and no additional allowance will be made
therefor.
4. Full compensation to furnish, install and maintain Temporary Water Pollution Control Measures and conforming to the
requirements of this section shall be paid for at the contract lump sum price, which price shall include full compensation for
furnishing all labor, materials, tools, equipment and incidentals and for doing all work involved in the installation,
construction, maintenance, removal and disposal of water pollution control practices, including non-storm water and waste
management and materials pollution and water pollution control practices, except those shown on the plans for which there
is a contract item of work and excluding developing, preparing, obtaining approval of, revising, and amending the SWPPP,
as shown on the plans, as specified in the Standard Specifications and these Special Provisions, and as directed by the
Engineer, and no additional allowance will be made therefore.No adjustment of compensation will be made for any increase
or decrease in the quantities of temporary water pollution control measures, regardless of the reason for the increase or
decrease. The provisions in Section 9-1.06, "Changed Quantity Payment Adjustments," shall not apply to temporary water
pollution control measures.
5. Full compensation for developing, updating and maintaining Progress Schedule (Critical Path Method) will be paid for
at the contract lump sum price, which price shall include developing and submitting a CPM progress schedule, updating
and submitting the schedule every 2 calendar weeks, and maintaining the schedule through the duration of the contract, as
specified in these Construction Details, and no additional allowance will be made therefor. Payment for Progress Schedule
(Critical Path Method) shall be as follows:
• A total of 25 percent of the item total is paid upon completion of 5 percent of all work and acceptance of a schedule
of values for each lump sum item in the bid schedule,
• A total of 50 percent of the item total is paid upon completion of 25 percent of all work,
• A total of 75 percent of the item total is paid upon completion of 50 percent of all work, and
• A total of 100 percent of the item total is paid upon completion of all work.
6. Full compensation for furnishing, placing, maintaining, and removing the Construction Area Signs will be paid for at
the contract lump sum price, which price shall include furnishing all labor, materials, tools, equipment and incidentals
for doing all work involved in furnishing and installing temporary construction area signs including changeable message
boards, arrow boards, temporary relocation of regulatory signs, and for erecting or placing, maintaining (including
covering and uncovering as needed) and when no longer required, removing construction area signs as specified in
these Construction Details, and no additional allowance will be made therefor.
7. Full compensation for Construction Survey will be measured and paid for at the contract lump sum price and shall
include full compensation for furnishing all labor, materials, tools, equipment and incidentals for performing all work
involved in establishing and maintaining vertical control and horizontal control, staking, and related construction
surveying required to perform the Work, and no additional allowances will be made therefor.
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RIVERSIDE PARK REGENERATION 31 Spec No.24-05
8. Full compensation for Remove Debris Material will be measured and paid for at the contract unit price per cubic yard
and shall include full compensation for furnishing all labor, materials, tools, equipment and incidentals for performing all
work involved in the removal of debris piles, hauling and disposal of removed materials, as specified in these Construction
Details and shown on the Plans, and no additional allowances will be made therefor.
9. Full compensation for Clearing and Grubbing will be paid for at the contract lump sum price, which price shall include
full compensation for furnishing all labor, materials, tools, equipment and incidentals for performing all work involved in
clearing and grubbing, including but not limited to tree removal, vegetation removal, traffic control, dust control, construction
water, vegetation, tree and brush removal, hauling, disposal fees, and coordination with utilities. within the limits shown on
the Plans and as specified in these Construction Details, and no additional allowances will be made therefor.
10. Full compensation for Remove Tree and Stump will be measured and paid for at the contract unit price per each, which
price shall include full compensation for all labor, materials, tools and equipment and doing all the work involved in removing
street trees, including excavation and removal and all other incidentals, as shown on the Plans and specified in these
Construction Details, and no additional allowances will be made therefor.
11. Full compensation for Export Soil (Allowance) will be measured and paid for on a cubic yard basis and shall
include full compensation for furnishing all labor, materials, tools, equipment, and incidentals and for doing all the work
involved, as specified in the Contract Documents, and as directed and approved by the Engineer including traffic
control, temporary stockpiling, additional handling, loading, trucking, dump fees.
12. Full compensation for Tree Protection will be measured and paid for at the contract unit price per lump sum, which
price shall include full compensation for all labor, materials, tools and equipment and doing all the work involved in
protecting trees, as shown on the Plans and specified in these Construction Details, and no additional allowances will be
made therefor.
13. Full compensation for Grading (Allowance) will be measured and paid for on a cubic yard basis and shall include
full compensation for furnishing all labor, materials, tools, equipment, and incidentals and for doing all the work
involved, as shown on the Plans, including, but not limited to plans sheets , and all associated section and detail plans,
as directed and approved by the Engineer, including traffic control, excavation, temporary stockpiling, placement,
compaction, dust control, construction water, subgrade preparation, over excavation & recompaction, geotechnical
fabrics (if applicable), and import of any select fill as necessary. Handling, stockpiling, and placing of utility trench
spoils, or any other activities generating earth spoils shall be considered incidental to the item of work. Contractor shall
plan finished grades accordingly to incorporate utility trench spoils, or other earth spoils into their earthwork.
Prior to exporting soil, the Contractor shall meet with Engineer to discuss quantity of export and get authorization.
Measurement shall be based on dump receipts from a landfill quantities as verified by engineer. Export Soil is an
allowance to be used at the Engineer’s discretion and approval. The Contractor is only entitled to compensation for this
item with written authorization from the Engineer.
14. Full compensation for Bentonite will be measured and paid for on a cubic yard basis and shall include full
compensation for furnishing all labor, materials, tools, equipment, and incidentals and for doing all the work involved, as
shown on the Plans, including, but not limited to plans sheets, and all associated section and detail plans, as directed
and approved by the Engineer, excavation, temporary stockpiling, placement, compaction, dust control, construction
water, subgrade preparation, over excavation & recompaction, geotechnical fabrics (if applicable), and import of any
select fill as necessary. Handling, stockpiling, and placing of utility trench spoils, or any other activities generating earth
spoils shall be considered incidental to the item of work. Contractor shall plan finished grades accordingly to
incorporate utility trench spoils, or other earth spoils into their earthwork.
15. Full compensation for Soil Amendment Placement will be measured and paid per square foot and shall include
full compensation for furnishing all labor, materials, equipment, and incidentals, and for doing all work
involved in placing the amendments, including excavation, incorporation, compaction and placing backfilling,
amendments complete in place, as shown in the plans, as specified in the standard specifications, the
special provisions, and as directed by the Engineer. Contractor to determine quantity required, City will
provide and deliver soil amendment to project site.
16. Full compensation for Basalt Chip will be measured and paid per cubic yard and shall include full
compensation for furnishing all labor, materials, equipment, and incidentals, and for doing all work involved
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RIVERSIDE PARK REGENERATION 32 Spec No.24-05
in planting, including excavation, compaction and placing backfilling, as shown in the plans, as specified in
the standard specifications, the special provisions, and as directed by the Engineer.
17. Full compensation for Planting will be measured and paid per each and shall include full compensation for
furnishing all labor, materials, equipment, and incidentals, and for doing all work involved in planting,
including excavation, compaction and placing backfilling, as shown in the plans, as specified in the standard
specifications, the special provisions, and as directed by the Engineer
18. Full compensation for Hydroseed will be measured and paid per square foot and shall include full
compensation for furnishing all labor, materials, equipment, and incidentals, and for doing all work involved
in planting, including excavation, compaction and placing backfilling, as shown in the plans, as specified in
the standard specifications, the special provisions, and as directed by the Engineer.
19. Full compensation for Irrigation will be measured and paid per lump sum and shall include full compensation
for furnishing all labor, materials, equipment, and incidentals, and for doing all work involved in planting,
including excavation, compaction and placing backfilling, as shown in the plans, as specified in the standard
specifications, the special provisions, and as directed by the Engineer.
20. Full compensation for Plant Establishment Work will be paid for at the contract lump sum price, which price shall
include full compensation for furnishing all labor, materials, tools, equipment and incidentals for performing all work
involved in maintaining the new landscape planting for a 125 day plant establishment period starting after Notice of
Substantial Completion of the contract, including but not limited to irrigation system maintenance, replacement of
damaged or defective irrigation system components, and replacement of damaged plants and trees, trimming of plants
and trees, fertilizing, removal of weeds, pest control, debris removal, and all incidentals, as shown on the Plans and
City of Ukiah Standard Plans, and specified in these Construction Details, and no additional allowances will be made
therefor.
BID ALTERNATES
A1. Full compensation for Boulder Placement will be measured and paid per each and shall include full
compensation for furnishing all labor, materials, equipment, and incidentals, and for doing all work involved
in placing the boulder, including excavation, compaction and placing backfilling, boulder complete in place,
as shown in the plans, as specified in the standard specifications, the special provisions, and as directed by
the Engineer.
^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^
DIVISION II GENERAL CONSTRUCTION
10 GENERAL
No Changes.
^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^
12 TEMPORARY TRAFFIC CONTROL
Add to section 12-1.01:
Prior to commencing construction which will affect existing traffic, the Contractor shall submit for review by the Engineer, a
Traffic Control Plan on 11" x 17" paper which contains only information specifically related to work zone traffic control,
including pedestrian traffic control. The plan will show which California MUTCD typical application is to be used for each
work operation. If the Contractor proposed to use the current edition of the MUTCD in specific work operations, they shall
submit in writing for consideration which Typical Application Diagram will be used for each work operation. A Traffic Control
Plan or proposal shall be submitted to the Engineer for review at least two weeks prior to implementation. Upon request, the
Contractor shall submit to the Engineer a sketch showing the proposed signing and barricading to be used in the project.
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RIVERSIDE PARK REGENERATION 33 Spec No.24-05
The Traffic Control Plan shall be prepared by, sealed and signed a California licensed civil or traffic engineer and contain a
title block which contains the Contractor's name, address, phone number, project superintendent's name, contract name,
dates and hours traffic control will be in effect, and a space for review acknowledgment.
The content of the Traffic Control Plan shall include, but is not limited to, the following:
A. Show location and limits of the work zone.
B. Give dimensions of lanes affected by traffic control that will be open to traffic.
C. Indicate signing, cone placement, and other methods of delineation and reference to appropriate City or Caltrans
standard.
D. Dimension location of signs and cone tapers.
E. Identify side streets and driveways affected by construction and show how they will be handled.
F. Show how pedestrian access to businesses will be maintained through the construction site.
G. Show how pedestrian traffic will be handled through the construction site.
H. Show how public transit will be handled through the construction area.
I. Demonstrate how two-way traffic will be maintained.
J. Identify message board locations. A minimum of four (4) changeable message boards and four (4) arrow boards
shall be required.
No work except for installation of project identification signs will be allowed to commence prior to approval of the Work Zone
Traffic Control Plan.
Traffic shall be maintained at all times as provided in these Special Provisions except as otherwise approved by the
Engineer.
The Contractor will be required to keep all residents and businesses notified of the work schedule as it affects their access.
The Contractor shall maintain contact with the Ukiah Electric Utility Department dispatch office regarding start and
completion of the following:
• Construction activity that may impede emergency vehicles, school buses, etc.
• Construction activity such as trenches or other excavation that prohibit access.
• Construction activity that removes a fire hydrant from service.
The Contractor shall provide the name and telephone number of a person directly responsible for the construction activity to
the Ukiah Police and Fire Departments and Life Medical Paramedic Ambulance Service.
The Contractor shall be responsible for supplying, installing and maintaining such fences, barriers, lights, signs and flaggers
as are necessary to give adequate warning to the public at all times that the road or street is under construction and of any
dangerous conditions to be encountered as a result thereof.
All traffic control equipment shall be removed when it is no longer required
Replace section 12-1.03 with:
The Contractor shall be responsible for all costs of furnishing all flaggers, including transporting flaggers and furnishing all
materials and equipment to provide passage of traffic through the work as specified in section 7-1.03 and 7-1.04.
Add to section 12-3.01A(1):
Construction area traffic control signs, equipment and devices shall be furnished, installed, maintained, and removed when
Page 674 of 791
RIVERSIDE PARK REGENERATION 34 Spec No.24-05
no longer required in accordance with the provisions in Section 7-1.03 and Section 12 of the Standard Specifications, the
latest edition of the California Manual on Uniform Traffic Control Devices (MUTCD), and as directed by the Engineer.
Notify Underground Services Alert (USA) at (800) 227-2600 or 811 a minimum of two (2) working days prior to installing
signposts.
Attention is directed to Sections 7-1.03, "Public Convenience," 7-1.04, "Public Safety," and 12, "Temporary Traffic Control,"
of the Standard Specifications and to the Section entitled "Public Safety" elsewhere in these Special Provisions. Nothing in
these Special Provisions shall be construed as relieving the Contractor from these responsibilities.
Replace section 12-3.20D with:
Attention is directed to "Public Safety" and "Order of Work" of these special provisions.
Temporary railing (Type K) placed in conformance with the provisions in "Public Safety" of these special provisions will be
neither measured nor paid for. The cost to provide temporary railing (Type K) is included in the various items of work.
Add to section 12-3.10:
If it becomes necessary for the City of Ukiah to replace or place additional barricades in order to provide adequate safety to
the public, the Contractor will be charged $1 per barricade per day or portion thereof plus the cost of placement and
removal. The Contractor will also be charged for replacement of damaged City barricades. The Contractor shall furnish and
place barricades within 3 working days. No removal charge will be made if the Contractor returns City barricades to the
Municipal Service Center.
Add to section 12-3.10:
The contractor will provide and maintain ALL necessary signs and materials to ensure the public is aware of any limitation,
including detours, on-way streets, street closure, turn movement restrictions, lane closures, and any other signage
necessary. Contractor will also provide Business Open and similar signs as will be requested as part of the traffic plan
approval.
Add to section 12-4.02A:
Designated holidays are shown in the following table:
Designated Holidays
Holiday Date observed
New Year's Day January 1st
Washington's Birthday 3rd Monday in February
Memorial Day Last Monday in May
Independence Day July 4th
Labor Day 1st Monday in September
Veterans Day November 11th
Thanksgiving Day 4th Thursday in November
Christmas Day December 25th
If a designated holiday falls on a Sunday, the following Monday is a designated holiday. If November 11th falls on a
Saturday, the preceding Friday is a designated holiday.
Personal vehicles of your employees shall not be parked on the traveled way or shoulders, including sections closed to
traffic.
For all work, if work vehicles or equipment are parked within 6 feet of a traffic lane, close the shoulder area with
fluorescent orange traffic cones or portable delineators. Place the cones or delineators on a taper in advance of the
parked vehicles or equipment and along the edge of the traveled way at 25-foot intervals to a point not less than 25 feet
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RIVERSIDE PARK REGENERATION 35 Spec No.24-05
past the last vehicle or piece of equipment. Use at least 9 cones or delineators for the taper. Use a W20-1, "Road Work
Ahead," W21-5b, "Right/Left Shoulder Closed Ahead," or C24(CA), "Shoulder Work Ahead," sign mounted on a
crashworthy, portable sign support with flags. The sign must be 48 by 48 inches and placed as ordered by the
Engineer. If a cone or delineator is displaced or overturned, immediately restore the device to its original position or
location.
Exact locations of Project Identification signs and Advance Notice signs shall be determined in the field by the Engineer.
Except as noted elsewhere, only one lane may be closed at a time and no lanes shall be closed at any other hours unless
specifically approved by the Engineer. The Contractor shall maintain vehicle access to adjacent streets, homes, businesses
and other properties at all times while work is in progress except when necessary construction precludes such access for
reasonable periods of time as determined by the Engineer.
When traffic cones or delineators are used to delineate a temporary edge of a traffic lane, the line of cones or delineators
shall be considered to be the edge of the traffic lane, however, the Contractor shall not reduce the width of an existing lane
to less than 12 feet without written approval from the Engineer.
The Contractor will be required to maintain vehicle access to homes, businesses and other properties within the block where
work is in progress.
The Contractor shall maintain 2-way traffic for all work on East Gobbi Street.
The Contractor shall keep the City of Ukiah Fire Department informed regarding the closure of any traveled way. At a
minimum, the Contractor shall call the Fire Department at (707) 463-6261 daily to report any traveled way closure. This
requirement applies immediately upon closure for that day and again immediately after removal of the closure. For closures
over multiple days, the daily notification still applies. This requirement does not apply for single lane closures on multiple
lane local streets.
If the Contractor has been given an approved Traffic Control Plan that includes road closures, they will be required to
maintain vehicular access to homes, businesses and other properties where work is in progress within the closure area.
Existing and regulatory signs are to be temporarily relocated, as directed by the Engineer, until new traffic signals are in
place and operable for two-way traffic.
Seventy-two (72) hours prior to construction, the Contractor shall place a notice on each front door, and attempt to notify
each owner or tenant verbally that work will be underway within his block between stated hours, and request that cars be
parked out of the roadway by 9:00 a.m. Service of notice shall not bar use of cars within the block; however, as individual
plans change and emergencies may arise.
Cross streets will require maintenance of at least one-half (½) width of each street for traffic purposes, unless a parallel
route is approved by the Engineer. Flagging will only be allowed between the hours of 9:00 a.m. and 3:00 p.m.
Existing traffic signals shall remain in service at all times.
Barricades and flaggers shall be positioned to allow safe turns at intersections.
Replace section 12-4.02A(3)(b) with:
Every Monday by noon, submit a closure schedule request of planned closures for the next week period. The next
week period is defined as Friday midnight through the following Friday midnight.
Submit a closure schedule request not less than 25 days and not more than 125 days before the anticipated start of
any activity that reduces:
1. Horizontal clearances of traveled ways, including shoulders, to 2 lanes or less due to activities such as
temporary barrier placement and paving
2. Vertical clearances of traveled way, including shoulders, due to activities such as pavement overlays, overhead
sign installation, falsework, or girder erection
Page 676 of 791
RIVERSIDE PARK REGENERATION 36 Spec No.24-05
Submit closure schedule amendments, including adding additional closures, by noon at least three (3) business days
before a planned closure.
Cancel closure requests by notifying the City at least 48 hours before the start time of the closure.
You will be notified by the City of unauthorized closures or closures that require coordination with other parties as a
condition for authorization.
The Engineer may reschedule a closure cancelled due to unsuitable weather.
If a closure is not opened to traffic by the specified time, suspend work. No further closures are allowed until the
Engineer has reviewed and authorized a work plan submitted by you that ensures that future closures will be opened to
traffic by the specified time. Allow 2 business days for review of your proposed work plan. The City does not
compensate you for your losses due to the suspension of work resulting from the late opening of closures.
Notify the Engineer of delays in your activities caused by:
1. Your closure schedule request being denied although your requested closures are within the specified time
frame allowed for closures. The City does not compensate you for your losses due to amendments to the closure
schedule that are not authorized.
2. Your authorized closure being denied.
If you are directed to remove a closure before the time designated in the authorized closure schedule, you will be
compensated for the delay.
Replace section 12-4.02C(3)(f) with:
Replace "Reserved" in section 12-4.02C(3)(j) with:
Add to section 12-4.02C(7):
12-4.02C(7)(a) General
Section 12-4.02C(7)(c) includes specifications for closing traffic lanes, with stationary lane closures on multilane
highways. The traffic control system for a lane closure must comply with the details shown.
Traffic control system includes signs.
Each vehicle used to place, maintain, and remove components of a traffic control system on a multilane highway must
be equipped with a Type II flashing arrow sign that must be in operation whenever the vehicle is being used for placing,
maintaining, or removing the components. Vehicles equipped with a Type II flashing arrow sign not involved in placing,
maintaining, or removing the components if operated within a stationary-type lane closure must display only the caution
display mode. The sign must be controllable by the operator of the vehicle while the vehicle is in motion. If a flashing
arrow sign is required for a lane closure, the flashing arrow sign must be operational before the lane closure is in place.
Whenever components of the traffic control system are displaced or cease to operate or function as specified from any
cause, immediately repair the components to the original condition or replace the components and restore the
components to the original location.
For a stationary lane closure made only for the work period, remove the components of the traffic control system from
the traveled way and shoulder, except for portable delineators placed along open trenches or excavation adjacent to
the traveled way at the end of each work period. You may store the components at selected central locations
designated by the Engineer within the limits of the highway.
Add to section 12-4.04:
The Contractor is directed to Chapter 6D, Pedestrian and Worker Safety, in the California MUTCD, the improvement Plans,
Page 677 of 791
RIVERSIDE PARK REGENERATION 37 Spec No.24-05
and these special provisions.
Pedestrians shall be provided with a safe, convenient and accessible path that, at a minimum, replicates the most desirable
characteristics of the existing sidewalk, path or footpath and maintains pedestrian access to all park amenities out side of
the limits of work..
Pedestrians shall not be led into conflicts with work site vehicles, equipment or operations.
^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^
13 WATER POLLUTION CONTROL
Add to section 13-1.01A:
The Contractor shall exercise precaution to limit the muddying or silting of live streams and drainage channels to the
maximum extent practicable, and the Contractor's attention is called to the fact that the terms of this contract do not
relieve him or her of responsibility for compliance with Sections 5650 and 12015 of the Fish and Game Code or other
applicable statutes relating to pollution prevention or abatement.
Add to section 13-3.01A:
The project is risk level 2.
Delete "for a risk level 2 or risk level 3 project" and "for a risk level 3 project" at every occurrence in section
13-3.
Whenever a qualifying rain event produces runoff, sampling and analysis work must comply with the Storm Water
Pollution Prevention Plan (SWPPP).
A storm water annual report must cover the preceding period from October 16th to October 15th.
^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^
14 ENVIRONMENTAL STEWARDSHIP
Add to section 14-1.02:
When the Engineer determines that temporary fence (Type ESA) is no longer required, remove and dispose of it under
Section 14-10, "Solid Waste Disposal and Recycling," of the Standard Specifications.
Backfill and repair ground disturbance caused by the installation and removal of temporary fence (Type ESA), including
holes and depressions, under Section 5-1.36, " Property and Facility Preservation," of the Standard Specifications.
Replace section 14-2.03A with:
Section 14-2.02 applies if archaeological resources are discovered at the job site. Archaeological resources include chipped
or ground stone, historic debris, building foundations and human bone. Do not disturb the resources and immediately:
1. Stop all work within 100 feet of the discovery.
2. Protect the discovery area.
3. Notify the Engineer.
The City of Ukiah will provide a qualified archaeologist to assess the significance of the find and, if necessary, develop
appropriate treatment measures in consultation with the City and other appropriate agencies.
Replace section 14-4.01 with:
If human remains of Native American origin are discovered during project construction, it is necessary to comply with state
laws relating to the disposition of Native American burials, which fall within the jurisdiction of the Native American Heritage
Commission (NAHC) (PRC 5097). If any human remains are discovered or recognized in any location other than a
dedicated cemetery, there will be no further excavation or disturbance of the site or any nearby area reasonably suspected
to overlie adjacent human remains until:
1. The county coroner has been informed and has determined that no investigation of the cause of death is required;
and
Page 678 of 791
RIVERSIDE PARK REGENERATION 38 Spec No.24-05
2. If the remains are of Native American origin, the descendants of the deceased Native Americans have made a
recommendation to the landowner or the person responsible for the excavation work for means of treating or disposing
of, with appropriate dignity, the human remains and any associated grave goods as provide in the PRC 5097.98.
Or:
3. The NAHC was unable to identify a decedent, or the descendent failed to make a recommendation within 24 hours
after being notified by the commission.
If human remains are discovered during any demolition/construction activities, all ground-disturbing activities within a 330
foot radius of the remains shall be halted immediately, and the Mendocino County coroner shall be notified immediately,
according to Section 5097.98 of the state Public Resources Code and Section 7050.5 of California’s Health and Safety
Code. If the remains are determined by the County coroner to be Native American, the NAHC shall be notified within 24
hours, and the guidelines of the NAHC shall be adhered to in the treatment and disposition of the remains. The City shall
consult with the Most Likely Descendant, if any, identified by the NAHC regarding the treatment and disposition of the
remains.
Should paleontological resources be identified at any project construction site, the Contractor shall cease operation within a
330 foot radius of the discovery and immediately notify the City. The City will provide a qualified paleontologist to provide an
evaluation of the find and to prescribe mitigation measures to reduce impacts to a less-than-significant level. In considering
any suggested mitigation proposed by the paleontologist, the City shall determine whether avoidance is necessary and
feasible in light of factors such as the nature of the discovery, project design, costs, land use assumptions, and other
considerations. If avoidance is unnecessary or infeasible, other appropriate measures shall be instituted. Work may proceed
on other parts of the project site while mitigation for paleontological resources is carried out.
Add to section 14-6.03B:
Construction shall not cause nest abandonment of special-status species of birds or destruction of active nests of species
protected by the Migratory Bird Treaty Act or Section 3503 of the California Department of Fish and Wildlife (CDFW) Code
(protection of nesting passerines). The following measures shall be implemented to avoid disturbing any special status
species nesting above ground. Vegetation removal conducted during the nesting period shall require a pre-construction
survey for active bird nests, conducted by a qualified biologist. No known active nests shall be disturbed without a permit or
other authorization from the U.S. Fish and Wildlife Service (USFWS) and the CDFW
1. For earth-disturbing activities occurring during the breeding season (March 1 through September 1), a qualified
biologist shall conduct pre-construction surveys of all potential nesting habitat for all birds within 500 feet of earth
disturbing activities.
2. If active special status bird nests are found during pre-construction surveys:
a. A 500 foot no-disturbance buffer shall be created around active raptor nests during the breeding season or until it is
determined that all young have fledged.
b. A 250 foot buffer zone will be created around the nests of other special status birds and of all other birds that are
protected by CDFW Code 3503. These buffer zones are consistent with CDFW avoidance guidelines; however,
they may be modified in coordination with CDFW based on existing conditions at the project site.
3. If preconstruction surveys indicated that nests are inactive or potential habitat is unoccupied during the construction
season, no further mitigation is required. Shrubs and trees that have determined to be occupied by special status birds
or that are located 500 feet from active nests may be removed.
4. If vegetation removal activities are delayed or suspended for more than two weeks after the pre-construction
survey, the areas shall be resurveyed.
The City of Ukiah will provide a qualified biologist. The Contractor shall refer to mitigation measures in the approved IS/MND
(refer to attachments) coordinate with the City of Ukiah and the biologist and schedule all surveys sufficiently in advance so
as to not cause delays in the Work. The Contractor shall anticipate and incorporate such surveys into the construction
schedule.
Replace the 2nd paragraph of section 14-8.02 with:
The Contractor’s attention is directed to the provisions of Section 14-8, “Noise and Vibration", of the Standard
Specifications and Section 9.08, Saturday, Sunday, Holiday, and Night Work, of the General Conditions concerning the
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RIVERSIDE PARK REGENERATION 39 Spec No.24-05
control of noise emissions and authorized work hours and days.
Do not exceed 86 dBA LMax at 50 feet from the job site activities from 7:00 p.m. to 7:00 a.m. except you may operate
equipment within the project limits during these hours to:
1. Service traffic control facilities
2. Service construction equipment
The Contractor shall notify all residents within a 500-foot radius of the construction site about the proposed construction
schedule. The notification shall be in writing and it shall be developed by the Contractor and submitted to the Engineer for
approval a minimum of 5 working days prior to the proposed public notification.
The City shall provide a Noise Disturbance Coordinator who shall be responsible for acting on any local complaints
concerning the construction noise being generated by reason of the work of the project. The Contractor shall conspicuously
post a telephone number for the Noise Disturbance Coordinator at the construction site and he shall include it in the
construction schedule notice to be provided to the residents. The Noise Disturbance Coordinator shall investigate the noise
complaint allegations and shall require the Contractor to implement reasonable measures to mitigate the noise level in
accordance with these requirements and of the Standard Specifications.
The Contractor shall locate all stationary noise generating construction equipment such as air compressors and generators
as far as practical from the nearby residences and other noise sensitive land uses. The noise source shall be acoustically
shielded when practical. The Contractor shall prohibit unnecessary idling of internal combustion engines.
Add to section 14-9.02:
The Contractor shall comply with the Mendocino County Air Quality Management District Rules 1-410 and 4-130.
Add to section 14-11.01:
Bidder’s attention is directed to the fact that the proposed project is located in an area that contains no known
subsurface petroleum hydrocarbon contamination.
The contractor shall maintain awareness of potential signs of soil and groundwater contamination throughout the
project limits and shall notify the City immediately upon discovery. Conditions indicative of contamination may be either
visual (staining in soil, sheen on water surface) or olfactory (petroleum hydrocarbon odors.)
Upon the discovery of suspected contaminated materials, the Contractor shall immediately provide 40-hour OSHA-
HAZWOPER certified workers in the contaminated area. The Contractor shall also provide a field Site Safety Officer
that is also an 8-hour OSHA-HAZWOPER Supervisor trained to directly oversee the contaminated materials removal
and handling operation. All workers in this circumstance must have their initial and annual renewal refresher training,
medical clearance and personal protection equipment in accordance with 8CCR Section 5192.
Soil: Excavated material shall be disposed of on the work site, except for soils graded and moved in the areas (refer to
Soil Sampling Report dated June 5, 2022 for soil handling guidelines). All material excavated from trenches in the
project area shall be the property of the Contractor. Prior to disposal of any excess material from the work site, the
Contractor shall submit to the Engineer written authorization for such disposal and entry permission signed by the
approved disposal site. Contractor shall comply with all disposal regulations such as City, County, and/or State permits
and license, as may be required.
Water: Groundwater may be encountered during the course of excavation. If it is encountered, the Contractor shall
immediately notify the City. The Contractor shall remove all water which accumulates in the excavation during the
progress of work until the pipe or other structures are installed and until backfilling has progressed to a sufficient height
to anchor the work against possible flotation or leakage. At all times, the Contractor shall have a minimum of 2 working
pumps available for immediate use at all times.
Water accumulated in excavations shall be discharged to the sanitary sewer under the supervision of City staff. Said
water shall be disposed of in a manner as to cause no injury to public or private property, or be a menace to public
health. Sediment shall be removed from any water to be disposed of, prior to discharge, by placing the pump inlet hose
into a sump filled with clean gravel, or a perforated bucket filled with clean gravel. The outlet of the pump shall have a
filter sock installed to retain residual sediment.
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RIVERSIDE PARK REGENERATION 40 Spec No.24-05
If any odor, sheen or other visual discrepancy is noted during excavation or discharge, stop pumping and immediately
notify the Engineer. Pumped groundwater will not be allowed into any watercourse or storm drain system.
Contractor shall be responsible for constructing, operating and maintaining all necessary features to complete the work
including furnishing, installing and maintaining all pumping and other equipment required to dewater any trenches
containing water as may be encountered during performance of the work. Dewatering plan for each occurrence shall
be approved by the Engineer prior to implementation. At the permanent conclusion of dewatering operations, all
dewatering equipment shall be removed from the job site.
Add to section 14-11.08E:
Dust control shall conform to the provisions of Section 14-11.08E and Section 18 of the Standard Specifications.
Unpaved access roads, parking areas for construction equipment and construction employee vehicles, staging areas, and
storage areas shall have a stabilized access in accordance with the Plans and referenced details. Unpaved construction
staging areas shall receive the application of either water twice daily or non-toxic soil stabilizers. All paved access roads,
parking areas, staging areas, storage areas, and public roads impacted by the work of the project shall be swept daily with
street sweepers equipped with water spray to remove soil materials that have been deposited on these surfaces by reason
of the work.
The Contractor shall enclose, cover, or water twice daily or apply non-toxic soil stabilizers or install erosion control blankets
to or on exposed stockpiles, embankment slopes, and cut slopes.
Traffic speeds on unpaved surfaces shall be limited to a maximum speed of 15 mph.
^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^
15 EXISTING FACILITIES
Add to section 15-1.03A:
All known obstructions to the work are indicated on the plans. However, the City cannot guarantee the accuracy of this
information. The Contractor will be held responsible for the maintenance and protection of or damage to existing facilities,
structures, obstructions and all underground facilities shown on the Plans or brought to the Contractor's attention during the
course of the work.
The Contractor shall notify owner agencies for locations of utilities or facilities prior to excavation.
The owning utility shall be immediately notified of any damage which is caused by the operations of the Contractor to any
facility, utility or structure. At the owning utility's discretion, repairs shall be made by the Contractor at the owning utility's
direction or by the utility, all to the satisfaction of the Engineer.
All pothole work to expose existing utilities shall be done by vacuum excavation methods. The preferred method of
excavation shall be by high pressure air. Use of water fluid for excavation shall only be by permission of the City Engineer.
Maximum dimension of the pothole shall be 12 inches by 12 inches. All excavation material shall be removed and disposed
of by the contractor. Backfill material shall be Class 2 aggregate base compacted to 90% relative compaction. Prior to
paving, the pothole shall be cut to provide a clean vertical edge to pave against. The final dimension of the pothole prior to
paving shall be 12 inches by 12 inches maximum. The asphalt concrete shall be a ½ inch mix having a depth of 4 inches.
All pothole work shall comply with the Traffic Control provisions of Standard Specifications and these special provisions.
Water and sewer assets including pipework, sewer manholes, valve boxes, hydrants and surface features including
concrete sidewalk, curb ramp, shoulder and curb and gutter as well as other miscellaneous items designated on the Plans
to be removed shall be removed by the Contractor. The Contractor shall dispose of all Asbestos Cement Pipe (ACP) in
accordance with the Contractor’s State Licensing Law and all applicable laws and regulations. The Contractor shall dispose
of all Portland cement concrete and asphalt concrete generated from removal or demolition activities on the project at a
recycler for these materials. The Contractor shall provide receipts verifying delivery and approximate quantities (in tons) of
the material delivered to a material recycler. All other excess materials from the project shall become the property of the
Contractor and shall be disposed of by him at his expense.
Add to section 15-1.03B:
Page 681 of 791
RIVERSIDE PARK REGENERATION 41 Spec No.24-05
All removed material, unless otherwise specified, shall become the property of the Contractor and shall be disposed of
outside of the right-of-way.
^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^
16 TEMPORARY FACILITIES
No Changes.
^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^
DIVISION III EARTHWORK AND LANDSCAPE
17 GENERAL
^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^
Add to section 17-2.03A:
This work shall consist of removing all objectionable material within the limits shown on the Plans and as directed by the
Engineer. Clearing and grubbing shall be performed in advance of grading operations and in accordance with the
requirements of these Special Provisions.
Special care shall be taken by the Contractor to protect adjacent property, improvements, utilities facilities from damage.
Any such objects or improvements so damaged shall be replaced or restored in kind by the Contractor, at his own expense,
to the satisfaction of the Engineer.
The area to be cleared and grubbed shall be the area shown on the Plans, unless otherwise specified.
All stumps, large roots, and other objectionable materials shall be removed to a depth of 3 feet below finished.. The resulting
spaces shall be backfilled with suitable fill material placed and compacted in accordance with the applicable provisions of
Section 19-6.03 of the Standard Specifications.
Add to section 17-2.03B:
The locations of trees planned for removal are shown on the Plans.
The Engineer shall be contacted a minimum of 48 hours prior to any tree removal to perform an on-site inspection and
clearance. Trees shall be removed in a manner satisfactory to the Engineer.
Tree roots that are identified on the Plans to be removed that are in conflict with new facilities shall be removed in their
entirety or to provide the minimum clearances to new facilities as indicated below, regardless of root diameter. No separate
compensation will be paid for removing roots identified on the Plans.
Where tree roots that are not identified on the Plans to be removed interfere with the construction shown on the plans, , the
Contractor shall excavate and expose the roots for inspection by the Engineer. Upon approval from the Engineer, the
Contractor shall remove tree roots which are four (4) inches or less in diameter to provide a minimum clearance of six
inches to any new facility. No separate compensation will be paid for removing roots not identified on the Plans.
^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^
18 DUST PALLIATIVE
Add to section 18-1.01A:
The application of water and the developing of a water supply shall be performed in accordance with the provisions of
Section 18, “Dust Palliative,” of the Standard Specifications except as modified by these Special Provisions.
The Contractor is advised that water may be obtained from fire hydrants within the project area under permit with the City’s
Public Utilities Department and upon the payment of a meter deposit. Permit application and inquiry as to the water usage
fees are to be made at Public Utilities Department-Water Division Building within the City’s Corporation Yard located at 1320
Airport Road, (707) 463-6200.
Page 682 of 791
RIVERSIDE PARK REGENERATION 42 Spec No.24-05
^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^
19 EARTHWORK
Add to section 19-1.03B:
Unsuitable material shall be removed and replaced in accordance with the provisions of Section 19-1.03 of the Standard
Specifications and these Special Provisions. Material below the natural ground surface in embankment areas, and
basement material below the grading plane in excavation areas that is determined by the Engineer to be unsuitable for the
planned use shall be excavated and disposed of as directed or approved by the Engineer.
When unsuitable material is removed and disposed of, the resulting space shall be filled with material suitable for the
planned use. Such suitable material shall be placed and compacted in layers as hereinafter specified for constructing
embankments.
Existing utilities exposed during subgrade excavation shall be immediately brought to the attention of the Engineer.
Excess materials from the excavation shall become the property of the Contractor and shall be disposed of by the
Contractor at the Contractor’s expense.
^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^
20 LANDSCAPE
Replace the 3rd paragraph of section 20-2.01A(4)(b)(i) with:
Perform pressure testing using Method B to test supply lines (1) located on the discharge side of the valve, (2) installed
by trenching and backfilling, or (3) completely visible after installation.
Replace section 20-2.01B(6) with:
Unions must be injection molded PVC, schedule 80.
Replace the 1st and 2nd paragraph of section 20-2.01B(7) with:
Valve boxes must be HDPE with T-Cover bolt down lids, color Green
Replace the 1st paragraph of section 20-2.10B(2) with:
Each ball valve must be injection molded PVC, schedule 80.
Replace the section 20-2.10B(4) 2.1.1 with:
Can withstand a working pressure of 120 PSI.
Replace item 2 in the list in the 1st paragraph of section 20-2.10B(10)(a) with:
2. Be glass-filled nylon.
add item 12 in the list in the 1st paragraph of section 20-2.10B(10)(a) with:
2. Each valve requires a decoder for communication with controller.
Add to section 20-10.02C(4):
An existing irrigation system is present within the project area. Protect all irrigation facilities when encountered during
the course of the Work and in excavations.
Replace section 20-3 with:
20-3.01 GENERAL
20-3.01A General Conditions
Drawings and General Provisions of the Contract, including General and Supplementary Conditions shall apply to all
Work in this Section with the same force and effect as though repeated in full herein.
Site shall be free of weeds, native grasses, Bermuda grass, and Kikuyu grass prior to any planting or soil amendment
placement.
Page 683 of 791
RIVERSIDE PARK REGENERATION 43 Spec No.24-05
All rock and other growth or debris accumulated throughout the duration of the project shall be removed from the
Project Site by the Contractor.
Prior to excavation for planting or placing of plant materials, the Contractor shall locate all underground utility lines still
in use and take proper precautions to avoid damage to such improvements. In the event of a conflict between such
lines and plant material locations, the Contractor shall notify the Engineer who shall arrange for the relocation of one or
the other. The Contractor assumes all responsibility for making any or all repairs for damages resulting from Work as
specified herein.
Grading and soil preparation work shall be performed only during the period when beneficial and optimum results may
be obtained. If the moisture content of the soil should reach such a level that working it would destroy soil structure or
cause compaction, spreading and grading operations shall be suspended until, in the opinion of the Engineer, the
moisture content is increased or reduced to acceptable levels and the desired results are likely to be obtained.
Contractor shall coordinate all drainage work with the other trades. Established site drainage shall be maintained by
the Contractor during all phases of landscape construction.
Grade all areas by filling and/or removing surplus soil as needed to ensure proper grades and drainage as indicated on
the plans.
Except where surface roughening is shown on plans, all undulations and irregularities in the planting surfaces resulting
from tillage, rototilling, and all other operations, and all ridges and rises which are visually evident and would affect the
maintenance of any planting area, shall be leveled and floated out before planting operations are initiated.
Final finish grades shall insure positive drainage of the Project Site with all surface drainage away from buildings, walls,
and toward driveways, drain inlets, and catch basins.
Final grades shall be surveyed and confirmed by contractor, grades must acceptable to the Engineer before planting
operations will be allowed to commence.
The above conditions shall also apply to the final finish grade at the time of project completion.
Actual planting shall be performed during those periods when weather and soil conditions are suitable in accordance
with locally-accepted horticultural practice as approved by the Engineer.
All scaled dimensions are approximate. Before proceeding with any Work, the Contractor shall carefully check and
verify all dimensions and shall immediately notify the Engineer of any discrepancy between the Contract Drawings
and/or Contract Specifications and the actual Project Site conditions.
Quantities of plant materials are shown for the Contractor’s convenience only and are not guaranteed. The Contractor
shall check and verify count and shall furnish a sufficient number of plant materials as needed to fulfill the intent and
complete the Work as shown in the Contract Drawings. Plan plant symbol quantities shall take precedence over
quantities indicated in the Plant List and Plan callouts.
Contractor shall make arrangements to have a complete set of Contract Drawings and Contract Specifications at the
Project Site at all times during Work under this Section.
As-Built Plans shall be prepared by the Contractor indicating any deviations in Work described herein and on the
Contract Drawings, with respect to changes in materials, plant species, sizes, locations, and alignments. As-Built Plans
shall be prepared by marking the changes on a conformed set of diazo prints in red ink. Provide As-Built Plans to the
Engineer at the end of the contracted Maintenance Period.
20-3.01A(1) Summary
This Section includes all materials, labor, transportation, services, and equipment necessary to install landscape
planting and landscape construction items as shown on the Contract Drawings, and as specified herein this Section.
This Section includes the following Scope of Work:
Fine Grading
Page 684 of 791
RIVERSIDE PARK REGENERATION 44 Spec No.24-05
Soil Preparation
Pre-Planting Weed Control
Tree, Shrub and Groundcover planting
Staking and Tying
Planting Soil
Soil Conditioners, Amendments, and Fertilizers
Mulches (wood products, aggregates)
Decorative Stone
20-3.01A(2)(a) Definitions
“Engineer” in this Section shall refer to the Agent designated by the City of Ukiah.
Acceptance: Wherever the terms “acceptance”, “approved”, “acceptable” or “directed” are used herein, they mean
acceptance by the Engineer in writing.
Plant Material(s) refers to all living plants, inclusive of trees, palms, shrubs, groundcovers, vines, turf, and grasses.
Planting Area (P.A.) as indicated on the Contract Drawings, shall mean all areas to be installed with plant material(s),
or as areas where existing trees and/or vegetation shall be protected.
ASTM – American Society for Testing Materials.
USDA – United States Department of Agriculture.
ANSI – American National Standards Institute.
Plant Height: Measurement of main body height, not measurement to branch tip.
Plant Spread: Measurement of main body diameter, not measurement from branch tip to branch tip.
Finish Grade: Elevation of finished surface of planting soil.
Topsoil: Naturally occurring soil from the A horizon (top layer).
Planting Soil: Topsoil which has been amended to meet the specification for planting soil in this section. Import soil
that meets the specification for planting soil in this section. Planting soil may also be referred to as Manufactured
Topsoil.
Subsoil: Native soil below topsoil, native soil remaining after construction excavation or fill or backfill material in place
after completion of excavation and rough grading, before placement of planting soil.
Bioretention: A planting area that will be receive stormwater runoff. Per the plans, these planters have a unique plant
palette, boulders, and a soil mixture with a higher percolation rate in addition to regular planting soil. Planter: Isolated
area of planting soil for trees, shrubs, and groundcover. May be raised and or partially surrounded by concrete
sidewalk.
20-3.01A(2)(b) Reference Standards
All plant material shall be true to botanical and common name as indicated in the following:
Sunset Western Garden Book, Sunset Publishing Corporation, 2023.
American Standard for Nursery Stock, ANSI Z60.1-1966, edition, American Association of Nurserymen, and American
National Standards Institute.
All plant material shall conform to the California State Department of Agriculture’s regulations for nursery inspections,
rules, and ratings.
20-3.01A(3) Submittals
Page 685 of 791
RIVERSIDE PARK REGENERATION 45 Spec No.24-05
Submit each item in this Article according to the Conditions of the Contract and this Specification Section.
Contractor shall submit no later than thirty (30) days after award of Contract, four (4) bound booklets. Each booklet
under this Section shall be tabbed into specific sections, containing clearly identified (through yellow highlighter or other
identification methods) and legible information on the following landscape information indicated in this Article:
Product certificates, legible, signed by manufacturer, certifying that their products comply with specified
requirements. Certificates shall include grades, analysis, amount, supplier, species, type, size, and quantity
where applicable.
Manufacturer's certified analysis for standard products.
Analysis for other materials by a recognized laboratory made according to methods established by the
Association of Official Analytical Chemists, where applicable.
Label data substantiating that plants, trees, shrubs, and planting materials comply with specified requirements.
Soil amendment receipts containing analytical data.
Receipts from the soil supplier of all soil mixes specified in this Section.
Soil analysis and testing for soil fertility with recommendations and percolation tests by independent laboratory.
List of all proposed landscape materials indicated by description, manufacturer, and model number. Include
catalog cuts and manufacturer’s current printed instructions of all material items described herein this Section.
List of all trees, shrubs and ground covers, indicated by botanical name, common name, height, spread,
caliper, container size, nursery, and location, contact person at nursery, and any specific remarks (i.e. “unable
to locate”, “photo submitted”, etc.)
Color photographs of each tree type. Include a person or tape measurer in each photograph for scale
purposes. Digital photographs may be acceptable or preferred. Approval of photographs does not indicate
acceptance of plant material on site.
Planting schedule, indicating anticipated dates and locations for each type of planting.
The Contractor shall submit no later than thirty (30) days after the award of Contract the following two (2) sets
of physical samples sent to the Engineer in resealable, labeled plastic bags (as applicable):
One (1) tree tube.
½ cubic foot each of landscape mulch materials, i.e. shredded bark mulch, aggregate, etc.
½ cubic foot of planting soil.
½ cubic foot of import bioswale soil.
Qualification data for firms and persons specified in the "Quality Assurance" Article to demonstrate their
capabilities and experience. Include lists of completed projects with project names and addresses, names and
address of architects and owners, and other information specified.
Soils Analyses and Testing: Contractor shall submit agronomic analyses of existing soil if proposed to be used
as planting soil, import soil if proposed to be used as planting soil, and raingarden soil as follows. Analyses
shall be performed by independent testing agency.
Page 686 of 791
RIVERSIDE PARK REGENERATION 46 Spec No.24-05
Stockpiled Existing Soil and Import Soil before placement: Analysis of existing soil prior to application of
amendment indicating soluble salts, pH, texture, and organic matter content. Analysis shall state
recommended amendments and procedures required to create planting soil that meets this specification.
Amendment recommendations shall prioritize use of Organic Compost and other organic amendments as
needed. Analysis shall describe any other topsoil qualities which may be detrimental to plant growth and
health. Provide one test per source.
Planting Soil after placement and amendment: Immediately following site fine grading (placement, integration,
and grading of planting soil) and prior to commencing landscape planting, Contractor shall provide horticultural
soils fertility test and percolation test results to the Engineer to verify that installed planting soil meets
specifications. Provide (5) samples at the locations designated by the Engineer.
20-3.01A(4) Quality Assurance
Installer Qualifications for all items indicated herein this Section: Licensed Landscape Contractor, C-27, in the State of
California.
Engage an experienced, licensed Contractor who has completed landscaping work similar in material, design,
and extent to that indicated for this Project and with a record of successful landscape establishment.
Installer's Field Supervision: Contractor shall maintain an experienced, full-time landscape supervisor/superintendent at
the Project Site during times that landscaping operations identified herein the Contract are in progress.
Superintendent shall be fluent in English and satisfactory to the Engineer. Superintendent shall not be changed except
with the consent of the Engineer and shall be authorized to represent the Contractor.
Testing Agency Qualifications: To qualify for acceptance, an independent testing agency must demonstrate to
Engineer's satisfaction, based on evaluation of agency-submitted criteria conforming to ASTM E 699, that it has the
experience and capability to satisfactorily conduct the testing indicated without delaying the Work.
Provide quality, size, genus, species, and variety of trees and shrubs indicated, complying with applicable requirements
of ANSI Z60.1 "American Standard for Nursery Stock."
Selection of trees and shrubs purchased under allowances will be made by Engineer, who has the option to tag
stock at their place of growth before the plant material is prepared for transplanting.
At least one (1) plant of each species delivered to the project site shall have an identification tag from supplying
nursery showing botanical and common name of plant.
Measurements: Measure trees and shrubs according to ANSI Z60.1 with branches and trunks or canes in their
normal position. Do not prune to obtain required sizes.
Take caliper measurements six inches (6”) above ground for trees up to four-inch (4”) size, and twelve inches
(12”) above ground for larger sizes.
Prior to installation of any items presented within this Measure main body of tree or shrub for height and
spread; do not measure branches or roots tip-to-tip.
Pre-Installation Conference: Section or as indicated on the Contract Drawings, the Contractor shall conduct a Pre-
Installation Conference at the Project Site.
Meeting minutes from the conference shall be the responsibility of the Contractor and shall be distributed to all
parties in attendance for review and subsequent approval of the conference discussion items.
Regulatory Requirements: Contractor shall meet the requirements of applicable laws, codes, and regulations as
required by the authorities having jurisdiction over the Work.
Manufacturer’s Directions: Follow manufacturer’s directions and drawings in all cases where the manufacturer’\s of
articles used in this Section furnish directions covering points not shown in the Contract Drawings and Contract
Specifications.
Page 687 of 791
RIVERSIDE PARK REGENERATION 47 Spec No.24-05
Permits, Fees, Bonds, and Inspections: The Contractor shall arrange and pay for any and all permits, fees, bonds, and
inspections necessary to perform and complete his portion of the Work.
Contract Drawings and Contract Specifications:
Comply with the intent and meaning of Contract Drawings and Contract Specifications taken as a whole, not
taking advantage of any readily perceived error or omission shall any exist.
Figures and dimensions on Contract Drawings shall take precedence over measurements by scale, and
detailed drawings shall take precedence over general drawings.
Refer any errors and discrepancies in or between plans, specifications, lists, or notes to the Engineer for
adjustments or clarification before proceeding with the Work. In the event of errors or discrepancies, the
Contractor shall assume responsibility for work performed without referring to the Engineer for clarification.
The Engineer shall interpret the meaning of the Contract Drawings and Contract Specifications in the event of
conflict, and his/her decision shall be final.
20-3.01A(5) Delivery, Storage and Handling
Packaged Materials: Deliver packaged materials in containers showing weight, analysis, and name of manufacturer.
Protect materials from deterioration during delivery and while stored at site.
Anti-Dessicant: Spray plant materials in full leaf immediately before transporting with anti-dessicant. Meet requirements
of anti-dessicant manufacturer’s current printed application instructions.
Trees and Shrubs: Do not prune before delivery. Protect bark, branches, and root systems from sun scald, drying,
sweating, whipping, and other handling and tying damage. Do not bend or bind-tie trees or shrubs in such a manner as
to destroy natural shape. Provide protective covering during delivery.
Handling Plant Materials
Handle plant materials grown in containers only by their containers.
DO NOT handle plant materials by their trunks or stems.
DO NOT drop any plant materials.
DO NOT bind or handle plants with wire or rope.
Pad trunk and branches whenever using hoisting cables, chains, or straps.
Should the Contractor engage in handling any of the plant material(s) by any unacceptable method(s), then the
Engineer shall reserve the right to reject any of the mishandled plant material(s). The Contractor shall replace all
rejected plant material(s) with approved plant material(s) at no additional cost to the Owner.
Deliver trees, shrubs, ground covers, and plants after preparations for planting have been completed and install
immediately. If planting is delayed more than six (6) hours after delivery, set planting materials in shade, protect from
weather and mechanical damage, and keep roots moist. Anchor plants to prevent damage from winds.
DO NOT remove container-grown stock from containers before time of planting.
Water root systems of trees and shrubs stored on site with a fine-mist spray. Water as often as necessary to maintain
root systems in a moist condition.
20-3.01A(6) Project Conditions
Utilities: Determine location of above grade and underground utilities and perform Work in a manner which will avoid
damage. Hand excavate, as required. Maintain grade stakes until removal is mutually agreed upon by parties
concerned.
Excavation: When conditions detrimental to plant growth are encountered, such as rubble fill, adverse drainage
conditions, or obstructions, cease planting operations and notify Engineer for further direction.
Page 688 of 791
RIVERSIDE PARK REGENERATION 48 Spec No.24-05
Installation: Perform planting operations only when weather and soil conditions are suitable in accordance with locally
accepted practices.
20-3.01A(7) Coordination, Scheduling, and Observation
Coordinate installation of planting materials during normal planting seasons for each type of plant material required.
Coordinate with other trades on Project Site.
20-3.01A(7)(a) Permits
Contractor shall be responsible for obtaining all permits necessary to complete and install Work as specified herein.
20-3.01A(7)(b) Observation
Site observation for Scope of Work specified herein this Section shall be made by the Engineer. The Contractor shall
request, in writing, at least one (1) week in advance of the time that observation is required. The Contractor and
Engineer shall be in attendance at the Project Site at the time of each scheduled observation. Observation shall be
required for the following Scope of Work:
Pre-Construction Meeting.
Placing of planting soil after rough grading and incorporation of planting soil into top layer of sub-soil as
described in this section.
Upon completion of fine grading operations and prior to planting operations, verification of finish grades.
Inspection and approval of plant material.
Spotting trees prior to excavation of planting holes.
Placement of gravel mulch and stones.
Tree tube installation.
20-3.01A(7)(c) Punch List Preparation
When planting and all other Work as specified in the Contract Drawings and Specifications is 100% complete and ready
for Punch List Preparation, the Contractor shall seek acceptance of the installed Work by requesting an on-site visual
inspection by the Engineer.
A “Punch List Preparation Request” shall be addressed to the Engineer, requesting a time and date for generating the
Punch List Preparation:
Contractor shall provide written notification requesting the presence of the Engineer at least one (1) week prior
to the scheduled date of the Punch List Preparation.
The Punch List Preparation Request shall be in the form of a letter, dated and signed by the Contractor, on
letterhead.
The letter shall state as follows: “Work installed within Scope of Work identified on the Contract Drawings and
Contract Specifications, prepared by the Landscape Architect, is 100% complete and ready for Punch List
Preparation at the Project Site by the Engineer.”
Should the Contractor’s Work as installed at the Project Site is found to be incomplete during the Punch List
Preparation (at the discretion of the Engineer upon observation at the Project Site), then the Engineer shall reserve the
right to postpone the Punch List Preparation until a time when the Contractor fully executes and completes the Work as
identified on the Contract Drawings and Specifications.
Should the Punch List Preparation be postponed due to the incomplete Work, then the Engineer reserves the right to
charge the Contractor for the Engineer’s time on an hourly basis, at the Engineer’s current standard billing rate, plus
expenses.
Page 689 of 791
RIVERSIDE PARK REGENERATION 49 Spec No.24-05
Should the Contractor be charged for time as indicated herein this Article, the Engineer reserves the right to withhold
final approval of the Project until the Contractor provides full compensation to the Engineer accordingly.
Punch List Field Verification & Pre-Maintenance Review:
Following the Punch List Preparation, the Contractor shall request an on-site visual observation by the Engineer to
verify completion of outstanding items identified in the Punch List for acceptance of the installed Work and subsequent
commencement of the Maintenance Period.
A “Punch List Field Verification Request” shall be addressed to the Engineer, requesting a time and date for
field review of the items identified in the Punch List Preparation.
Contractor shall provide written notification requesting the presence of the Engineer at least one (1) week prior
to the scheduled date of the Punch List Field Verification.
The Punch List Field Verification Request shall be in the form of a letter, dated and signed by the Contractor,
on letterhead.
The letter shall state as follows: “Work installed within Scope of Work identified on the Contract Drawings and
Contract Specifications, prepared by the Landscape Architect, is 100% complete and ready for Punch List Field
Verification Review at the Project Site by the Owner and Engineer.”
Should the Contractor’s Work as installed at the Project Site is found to be incomplete during the Punch List Field
Verification (at the discretion of the Engineer upon observation at the Project Site), then the Engineer shall reserve the
right to postpone the Punch List Field Verification until an time when the Contractor fully executes the Work identified in
the Punch List Preparation.
Should the Punch List Field Verification be postponed due to the incomplete Work, then the Engineer reserves the right
to charge the Contractor for the Engineer’s time on an hourly basis, at the Engineer’s current standard billing rate, plus
expenses.
Should the Contractor be charged for time as indicated herein this Article, the Engineer reserves the right to withhold
final approval of the Project until the Contractor provides full compensation to the Engineer accordingly.
Observation and subsequent written acceptance shall establish “Substantial Completion”, and marks the
commencement date of the Maintenance Period. Duration of the Maintenance Period shall be as specified herein this
Section. This is not a final observation nor final acceptance of Work, and it does not relieve the Contractor from any of
the responsibilities in the Contract Drawings and Contract Specifications for the Project.
20-3.01A(7)(d) Final Review
Following the completion of the scheduled Maintenance Period as indicated in Section Landscape Maintenance and
Plant Establishment, the Contractor shall request a Final Review by the Owner and Engineer to verify, through on-site
visual observation, the completion of Work as indicated in the Contract Drawings and Contract Specifications, and final
acceptance of the installed Work.
A “Final Review Request” shall be addressed to the Owner and Engineer, requesting a time and date for final field
review of the completed Work
Contractor shall provide written notification requesting the presence of the Owner and Engineer at least one (1)
week prior to the scheduled date of the Final Review.
The Final Review Request shall be in the form of a letter, dated and signed by the Contractor, on letterhead.
The letter shall state as follows: “Work installed within Scope of Work identified on the Contract Drawings and
Contract Specifications, prepared by the Landscape Architect, is 100% complete and ready Final Review at the
Project Site by the Owner and Engineer.”
Page 690 of 791
RIVERSIDE PARK REGENERATION 50 Spec No.24-05
Should the Contractor’s Work as installed at the Project Site is found to be incomplete during the Final Review (at the
discretion of the Engineer upon observation at the Project Site), then the Engineer shall reserve the right to postpone
the Final Review until an time when the Contractor fully executes the Work.
Should the Final Review be postponed due to the incomplete Work, then the Engineer reserves the right to charge the
Contractor for the Engineer’s time on an hourly basis, at the Engineer’s current standard billing rate, plus expenses.
Should the Contractor be charged for time as indicated herein this Article, the Engineer reserves the right to withhold
final approval of the Project until the Contractor provides full compensation to the Engineer accordingly.
20-3.01A(8) Guarantee
Guarantee: Contractor shall guarantee installed landscape as outlined in Section 20-4 “Plant Establishment”.
20-3.01A(9) Maintenance
Maintenance: Contractor shall maintain installed landscape as outlined in Section 20-4 “Plant Establishment”.
20-3.01A(10) Samples and Tests
The Engineer reserves the right to take and analyze selected samples of plant material and/or products for conformity
to the requirements as outlined in this Section at any time from the Project Site. Rejected plant materials and/or
products shall be immediately removed from the Project Site by the Contractor at no cost to the Owner.
Laboratory soil tests are described in other sections.
20-3.01A(11) Substitutions
Specific reference to manufacturer’s names and products specified herein are used as standards of quality. This
implies no right to the Contractor to substitute other materials without prior written approval by the Engineer for Work
under this Section.
Any materials substituted and installed by the Contractor, without written approval by the Engineer may be rejected.
Contractor shall not be entitled to be compensated by the Owner where the Contractor has installed rejected
substitutions without receiving prior written approval.
Proposed substitutions shall be explicitly identified in the submittal documentation. Approval of a submittal package
that contains multiple products or materials without explicit approval of a substitution does not imply approval of the
substitution.
If an approval is granted for a substitution, adjustment in the Contract amount shall be made in accordance with the
Contract Conditions.
20-3.01B MATERIALS
20-3.01B(1) General
Immediately upon award of Contract for Work, the Contractor shall locate and purchase or hold for purchase all plant
material as required. Trees may be purchased and contract grown to ensure pruning practices are met.
Contractor shall verify with Engineer of any plant material stock that has been nursery contract grown by Owner for use
within Work of this Contract.
Contractor shall review the condition of the plant material with the Engineer at the nursery maintaining the plant
material, and at the time of delivery at the Project Site.
All plants shall have a growth habit typical for variety and species, symmetrical, with tightly knit branching, so trained or
favored in development and appearance as to be superior in form, number of branches, compactness and symmetry,
healthy, vigorous in growth. Plant materials shall also be free from insect pests, eggs and larvae, plant diseases, sun
scalds, fresh bark abrasions, excessive abrasions, windburn, saltburn, or other objectable disfigurements or conditions
as determined by the Engineer.
Container stock shall be grown in containers in which delivered for at least three (3) months, but not over one (1) years.
Page 691 of 791
RIVERSIDE PARK REGENERATION 51 Spec No.24-05
Pruning of trees as grown at the nursery shall meet the requirements outlined by the International Society of
Arboriculture’s “Tree Pruning Standards.”
Leaders of trees shall not have been pruned by the nursery. It is the contractor’s responsibility to ensure these
specifications are met regardless of practices by nurseries.
All plant material shall be subject per the California State Department of Agriculture Regulations for Nursery Inspections
of Rules and Grading. Quantity and size of all plant shall be No. 1 Grade of Pinto Tag stock, or equal. Pinto tags shall
be submitted to the Engineer upon delivery of the plant material to the Project Site.
All plant material shall have normal, well-developed branch systems, and vigorous, fibrous root systems, which are
neither root- nor pot-bound, and are free of kinked, gnarled, or girdling roots.
20-3.01B(2) Plant Material
20-3.01B(2)(a) General
Furnish nursery-grown trees and shrubs conforming to ANSI Z60.1, with healthy root systems developed by
transplanting or root pruning. Provide well-shaped, fully branched, proportional, healthy, vigorous stock free of disease,
insects, eggs, larvae, and defects such as knots, sunscald, injuries, abrasions, and disfigurement. All trees shall be
heavy caliper specimens, devoid of wounds, scars, or uncharacteristic blemishes on their trunks. Refer to the Plant List
on the Contract Drawings for the specified plant material species, varieties, types, sizes, forms, and minimum required
heights, spreads, calipers, and other requirements.
Grade: Provide plant material of sizes and grades conforming to ANSI Z60.1 for type of plant material required. Plant
material of a larger size may be used if acceptable to the Engineer, with a proportionate increase in size of roots or
balls.
Label each plant material of each variety with a securely attached, waterproof tag bearing legible designation of
botanical and common name.
Plant Material shall have grown in boxed or containers for sufficient time to permit full rooting within the specified
container to bind the planting soil, but not so long as to create a “rootbound” condition. No boxed or container plant
material shall be planted which have cracked or broken balls of earth when separated from their boxes or containers.
No plant material shall be planted with damaged roots, broken root balls, or which are found to be “rootbound” when
separated from their containers.
20-3.01B(2)(a)(i) Plant Material Review and Tagging
At the discretion of the Engineer, trees and other plant material will be reviewed, photographed, and tagged by the
Engineer at the nursery, or other place of growth prior to delivery of plant material to the Project Site. Contractor shall
verify with the Engineer if tagging operations are required.
Tagging of plant material at the nursery or place of growth does not cancel the right of the Engineer to reject plant
material at the Project Site, if damaged or unacceptable conditions are found that were not detected at the nursery,
place of growth, or in the submitted photographs.
20-3.01B(3)(c) Shrubs and Grasses
Provide ground covers and plants established and well rooted in containers and with not less than the minimum number
and length of runners required by ANSI Z60.1 for the pot size indicated.
20-3.01B(3) Planting Soil
For all planting areas except where Import Bioswale Soil is placed.
Planting Soil Characteristics:
pH: 6 to 7
Organic content: 4-6 percent
Soluble salts: less than 2 dS/m
Texture: 40-65% Sand, 25-60% Silt, 5-20% Clay.
Page 692 of 791
RIVERSIDE PARK REGENERATION 52 Spec No.24-05
Soil shall be free of stones and clods larger than 1/2”, roots, trash, and other deleterious material not suitable
for healthy plant growth.
Planting Soil Source:
Existing topsoil from existing planting areas, stockpiled for use in new planting areas. Existing topsoil may
require amendment according to soil fertility laboratory test to meet these specifications.
Import topsoil from local, off-site retail source or manufactured site topsoil. Available import topsoil may require
amendment according to soil fertility laboratory test to meet these specifications.
Approved Planting Soil Supplier: American Soils Products, Richmond, CA.
Placement Depth: 4” plus transition layer.
Provide recent laboratory soil test.
20-3.01B(4) Soil Amendments
Organic Compost: Provided by City.
Organic compost soil amendment shall be mature, stable, weed free, and produced by aerobic decomposition of
organic matter. Compost feedstock may include: agricultural, food or industrial residuals; yard trimmings. The product
must not contain any visible refuse or other physical contaminants, substances toxic to plants, or over 5% sand, silt,
clay or rock material by dry weight. The product shall possess no objectionable odors. The moisture level shall be such
that no visible water or dust is produced when handling the material. The material shall be certified by the US
Composting Council. Biosolids shall not be included.
20-3.01B(5) Fertilizers
Composition: Nitrogen (N), phosphorous (P), and potassium (K) content.
Fertilizer shall be furnished in amounts recommended from the soil analysis, as reported from a qualified soil-testing
agency. Refer to previous section.
Steamed Bone Meal: OMRI-certified, commercial, raw, finely ground; minimum of 4 percent nitrogen and 20 percent
phosphoric acid.
Blood Meal: OMRI-certified, or equal.
Feather Meal: OMRI-certified, commercial, supplied mixed with chicken manure to encourage decomposition,
pelletized; minimum of 12% nitrogen.
Mycorrhizal Inoculum for Plant Materials from Container Stock: In addition to providing Fertilizer, provide a dual soil-
conditioning biological inoculum system of endo-and ecto- Mycorrhizal to further aid the plants ability to efficiently
uptake available soil nutrients and also increase resistance to drought. Approved suppliers include:
7-gram Myco-Pak, Tri-C Enterprises LLC, Chino, CA, 800-927-3311
4 oz. Packet - Roots 1 Step, Roots, Inc., Independence, MO, 800-342-6173
Or approved equal.
20-3.01B(9) Miscellaneous Materials
Anti-Desiccant: Water-insoluble emulsion, permeable moisture retarder, film forming, for trees and shrubs. Deliver in
original, sealed, and fully labeled containers and mix according to manufacturer's instructions. (Aquatrols Corporation,
Cherry Hill, NJ (609) 751-0309, or equal as approved by the Engineer).
Water: Clean, fresh, and potable.
Page 693 of 791
RIVERSIDE PARK REGENERATION 53 Spec No.24-05
Stress Reducing Agent: Roots Concentrate, as manufactured by Roots, Inc., New Haven, CT 203-786-5295, or equal
as approved by the Engineer.
Wetting Agent and Soil Penetrant: Roots NoBurn, as manufactured by Roots, Inc., New Haven, CT 203-786-5295, or
equal as approved by the Engineer.
20-3.01C Construction
20-3.01C(1) General
Installation practices of the landscape plant materials shall be performed during those periods when weather and soil
conditions are suitable and in accordance with locally accepted horticultural practice, as approved by the Engineer.
Contractor shall notify the Engineer in writing the anticipated commencement date and length of duration of the
landscape installation.
Examine areas to receive landscaping for compliance with requirements and for conditions affecting performance of
Work of this Section. Do not proceed with installation until unsatisfactory conditions have been corrected. No planting
shall be done in any areas until they have been satisfactorily prepared in accordance with this Section.
Soil moisture level prior to planting shall be no less than 75% of field capacity. The determination of adequate soil
moisture for planting shall be the sole judgment of the Engineer, and their decision shall be final.
If the soil moisture level is found to be insufficient for planting, all planting pits shall be filled with water and allowed to
drain before commencing planting operations.
No more plants shall be distributed in the planting area on any day than can be planted and watered on that day. All
plants shall be planted and watered as specified herein immediately after the removal of their containers. Containers
shall not be cut prior to placing the plants in the planting area. Lay out individual tree and shrub locations and areas for
multiple plantings. Stake locations, outline areas, and secure Engineer’s acceptance before the start of planting work.
Make minor adjustments as may be required.
Prior to Work in this Section, Contractor shall examine previously installed Work from other trades and verify that such
Work is complete and as required, to the point where the installation of the landscape may commence properly.
Planting areas, which become compacted in excess of 85% relative compaction due to construction activities, shall be
tilled and thoroughly cross-ripped to a minimum depth of 9” to alleviate the condition, taking care to avoid all existing
subsurface utilities, drainage, etc.
20-3.01C(1) Protection of site
Contractor shall protect existing and new improvements and systems installed prior to planting installation. Maintain
protection in place until completion of Work and maintenance period.
Protect concrete paving, headers, and drainage from staining due to contact with wet nitrogen stabilized mulch/sawdust
or contact with chelated iron. Correct any stained concrete.
20-3.01C(2) Agronomic Soils Report Recommendation
Planting operations shall not commence until the results of the Agronomic Soils Report are reviewed by the Engineer.
The Agronomic Soils Report Recommendation shall take precedence over the amendment and fertilizer application
rates specified herein or on the Contract Documents.
20-3.01D Payment
Not used.
20-3.02 PLANTING WORK
20-3.02A General
Section 20-3.02 includes specifications for planting plants.
20-3.02B Materials
Page 694 of 791
RIVERSIDE PARK REGENERATION 54 Spec No.24-05
Not used.
20-3.02C Construction
20-3.02C(1) Preparing Planting Areas
Planting Soil Depth: Full depth of 4” plus transition layer wherever planting occurs.
Excavate and remove existing soil to 2’ depth from final finish grade.
Loosen subgrade of planting bed areas to a depth of 8”. Hand-scarify existing site soil on sides of planting beds to
encourage lateral root growth.
Spread planting soil mixture in 2” lifts to depth required meeting thickness, grades, and elevations shown, after light
rolling and natural settlement. Place first lift of planting soil mixture and work into the top 6” of loosened subgrade to
create a 1’ transition layer and then place remainder of planting soil mixture.
If amendment is required after placement of planting soil, spread amendments evenly on surface and incorporate using
mechanical rotary and hand tools to achieve depth required meeting thickness, grades, and elevations shown, after
light rolling and natural settlement.
Incorporate mycorrhizal inoculum into planting soil.
20-3.02C(2) Finish Grading
Finish grading shall be as indicated on the Civil Engineer Drawings, unless otherwise noted on the Contract Drawings
prepared by the Engineer or noted herein this Section. Contractor shall report discrepancies (if any) to the Engineer
and Civil Engineer for clarification and resolution.
Finish grades shall be measured at the top surface of surface materials. The finish grade below adjacent paving,
curbs, or headers shall be two inches (2”) in shrub and/or groundcover areas.
Remove all rocks two inches (2”) and larger to a depth of four (2”) inches below finish grade of shrub and groundcover
areas and all other growth or debris from the site.
Fill gullies or ruts in excess of one (1”) inch deep on areas to be planted with shrubs and groundcovers using adjacent
soil, and compact soil to adjacent finish grade of soil.
Contractor shall take every precaution to protect and avoid damage to sprinkler heads, irrigation lines, drainage lines,
improvements by other trades, and all underground utilities during grading and conditioning operations. The Contractor
shall maintain established site grades and drainage during all stages of landscape construction.
The finish grading shall be smooth, uniform, and free from abrupt grade changes and depressions to insure positive
drainage of the site. All surface drainage shall drain away from buildings, walls, and walks, and shall drain towards
roadways, streets, gutters, drains, and catch basins.
Final grades shall be acceptable to the Engineer before commencement of planting operations. Planting or other
landscape site construction improvements installed without prior approval of finish grades by the Engineer shall be re-
installed under requirements of this Section and other Sections of the Contract Specifications, with no additional cost to
the Owner.
20-3.02C(3) Planting Plants
20-3.02C(3)(a) Excavation for Trees and Shrubs
Pits and Trenches: Excavate with vertical sides and with bottom of excavation slightly raised at center to assist
drainage. Loosen hard subsoil in bottom of excavation.
Container-Grown Trees and Shrubs: Excavate to three times (3x) the container width and depth, plus the following
setting-layer depth, or as further directed by the Engineer:
Setting Layer: Allow three (3”) inches of planting soil.
Page 695 of 791
RIVERSIDE PARK REGENERATION 55 Spec No.24-05
Set top of rootball even with finish grade.
Obstructions: Notify Engineer if unexpected rock or obstructions detrimental to trees or shrubs are encountered in
excavations.
Drainage: Notify Engineer if subsoil conditions evidence unexpected water seepage or retention in tree or shrub pits.
Fill excavations with water and allow to percolate out, before placing setting layer and positioning trees and shrubs.
20-3.02C(3)(b) Planting Trees and Shrubs
Set container-grown stock plumb and in center of pit or trench with top of ball raised above adjacent finish grades as
indicated.
Carefully remove containers so as not to damage root balls.
Place stock on setting layer of compacted planting soil.
Place backfill around ball in layers, tamping to settle backfill and eliminate voids and air pockets. When pit is
approximately 1/2 backfilled, water thoroughly before placing remainder of backfill. Repeat watering until no more is
absorbed. Water again after placing and tamping final layer of backfill.
Dish and tamp top of backfill to form a three inch (3”) high mound around the rim of the pit. Do not cover top of root ball
with backfill.
Plant Settling: Any tree or shrub that has settled deeper than the surrounding grade shall be raised to the correct level,
to the satisfaction of the Engineer.
20-3.02C(3)(b)(i) Pruning Plant Material
At no time shall any plant material be pruned, trimmed, thinned, shaped, or topped prior to delivery. Any pruning,
trimming, thinning, shaping, or topping of plant material shall be only conducted on the Project Site, and under the
presence and direction of the Engineer. Any plant material that has been pruned and delivered to the Project Site
without prior approval by the Engineer or approved Certified Arborist shall be rejected.
When directed by the Engineer or an approved certified Arborist, Contractor shall prune, thin, and shape plant material
according to standard horticultural practice to preserve the natural character of the plant material.
Prune trees to retain required height and spread. Unless otherwise directed by the Engineer or Certified Arborist, do
not cut tree leaders; remove only injured or dead branches from flowering trees.
All pruning and remedial work shall be done under continuous supervision of the Engineer or approved Certified
Arborist, and per ANSI A-300 Pruning Standards. The Arborist shall be certified by the International Society of
Arborists (ISA); or the Certified Arborist who is a member of the American Society of Consulting Arborists, in
compliance with ISA and ANSI Standards.
Provide pruning, cabling and bracing, irrigation, pest and disease control and other remedial treatments as
recommended by the Engineer or approved Certified Arborist, as required, to assure the long-term health of the trees
and existing vegetation, and the safety of persons and property.
20-3.02C(3)(b)(ii) Tree Staking and Tying
Upright Staking and Tying: Stake all trees unless directed otherwise by Owner’s Authorized Representative. Install
Mega Stake per manufacturer’s specifications. Orient tree with nursery stake on same side as Mega Stake. Remove
nursery stake.
Provide additional tree ties, as directed by the Engineer, to tree trunks and stakes, to firmly support tree trunk and
canopy.
20-3.02C(3)(c) Groundcovers and Plants
Page 696 of 791
RIVERSIDE PARK REGENERATION 56 Spec No.24-05
Spacing: Space ground cover and plants at spacing indicated on the Contract Drawings. Plants shall be triangular
spaced, or as indicated on the Contract Drawings.
Dig holes large enough to allow spreading of roots and backfill with planting soil. Work soil around roots to eliminate air
pockets and leave a slight saucer indentation around plants to hold water. Water thoroughly after planting, taking care
not to cover plant crowns with wet soil.
Plant Settling: Any groundcover or other plant that has settled deeper than the surrounding grade shall be raised to the
correct level.
20-3.02C(3)(d) Installation of Miscellaneous Materials
When deciduous trees or shrubs are moved in full-leaf, spray with anti-desiccant at nursery before moving and again
two (2) weeks after planting. Apply anti-desiccant using power spray to provide an adequate film over trunks,
branches, stems, twigs, and foliage.
20-3.02C(3)(e) Cleanup and Protection
During landscaping operations, keep pavements clean and Work area in an orderly and safe condition. Contractor
shall remove all trash caused from his Work on a weekly basis throughout the duration of the Work.
Protect landscaping from damage due to landscape operations, operations by other Contractors and trades, and
trespassers. Maintain protection during installation and maintenance periods. Treat, repair, or replace damaged
landscape work as directed.
Upon completion of his Work under this Section, the Contractor shall remove all rubbish, waste, debris, excess
construction materials, and other items resulting from construction operations offsite as described herein this Section
and directed by the Engineer.
All scars, ruts, or other marks in the ground caused by the Contractor’s Work shall be repaired.
Remove all equipment and implements of service and leave the entire Project Site area in a neat, clean, and Owner-
approved condition. All sidewalks, driveways, pavements, and site areas shall receive a broom-clean treatment or
other cleaning treatment as directed by the Engineer.
20-3.02C(3)(f) Disposal of Surplus and Waste Materials
Disposal: Contractor shall remove surplus soil and waste material, including excess subsoil, unsuitable soil, trash, and
debris, and legally dispose of it off the Owner's property.
20-3.02C(3)(g) Final Review
A Final Review shall be performed upon completion of the Maintenance Period.
Contractor shall request attendance at the review by the Owner, Engineer, and other parties designated by the Owner
of not less than one (1) week prior to the end of the Maintenance Period.
At the time of Final Review, planting areas shall be free of weeds and neatly cultivated. Contractor shall perform all
necessary corrective work and replacement of materials as identified.
Work requiring corrective measures by the sole judgment of the Engineer shall be completed within ten (10) days of the
Final Review.
Corrective Work and materials replacement shall be in accordance with the Contract Drawings and Contract
Specifications and shall be made at no expense to the Owner.
Maintenance Period shall be continued at no expense to the Owner as determined by the Engineer until final
acceptance of the completed Work is accomplished.
Contractor shall request a review upon completion of corrective Work and materials replacement.
Page 697 of 791
RIVERSIDE PARK REGENERATION 57 Spec No.24-05
If, after review, the Engineer finds the Work has been performed in accordance with the Contract Drawings and
Contract Specifications, and plant materials are in satisfactory growing condition, a written notice of acceptance at the
end of the Maintenance Period shall be issued by the Engineer.
20-3.02D Payment
Not used.
Replace section 20-4 with:
20-4.01 GENERAL
General Landscape Maintenance: Work Specified in this Section- furnish all labor, material, equipment and services
required to maintain the landscape as specified herein for a period of 90 days. General Landscape maintenance
includes providing an operable irrigation service.
Tree Maintenance: Work Specified in this Section- furnish all labor, material, equipment and services required to
maintain the trees as specified herein for a period of two (2) years. Tree maintenance includes providing an operable
irrigation service.
The Contractor shall continuously maintain all areas involved in this Contract during the progress of the work. Improper
maintenance or possible poor condition of any planting at the termination of the scheduled maintenance period may
cause postponement of the final completion date of the Contract. Maintenance shall be continued by the Contractor
until all work is accepted by the Engineer.
Start of Maintenance Criteria - Maintenance Period shall not start until all elements of construction, planting, and
irrigation for the entire project are completed and accepted in writing.
The Contractor shall request an inspection to begin the plant maintenance period after all planting and related work has
been completed in accordance with the Contract documents. All groundcover areas shall be planted. If such criteria
are met to the satisfaction of the Engineer, a field notification will be issued to the Contractor to establish the effective
beginning date of the period.
The Contractor’s Maintenance Period will be extended if the provisions required within the plans and specifications are
not filled.
Prior to start of maintenance period, the Contractor shall submit a schedule of all activities planned during the
maintenance period. This shall be accepted by the Engineer prior to the start of maintenance. All schedule changes
shall be documented and accepted by the Engineer.
The Contractor shall provide protection of all planting areas against traffic or other damage by erecting fencing or other
protection devices immediately after planting is completed. Warning signs, flags, and/or barricades shall be placed in
high-traffic areas. Damaged areas shall be repaired immediately by the Contractor at no cost to the Owner.
All plant material installed under the Contract shall be guaranteed against any and all poor, inadequate or inferior
materials and/or workmanship for a period of one (1) year. Any plant found to be dead or in poor condition due to faulty
materials or workmanship, as determined by the Engineer, shall be replace by the Contractor at his expense.
General Landscape: The start of the Guarantee Period shall commence upon completion of the 1-year Maintenance
Period.
Tree Maintenance: The start of the Guarantee Period shall commence upon completion of the 2-year Maintenance
Period.
Any materials found to be dead, missing, or in poor condition during the maintenance period shall be replaced
immediately. The Engineer shall be the sole judge as to the condition of the material. Material to be replaced within
the Maintenance Period shall be replaced by the Contractor within fifteen (15) days of written notification by the
Engineer.
Replacement trees covered by the Discretionary Tree Replacement shall be installed in or near the project area within
twenty-one (21) days’ notice at the direction of the Engineer.
Page 698 of 791
RIVERSIDE PARK REGENERATION 58 Spec No.24-05
Normal progress inspection shall be requested by the Contractor from the Engineer at least seven (7) working days in
advance of an anticipated inspection. Inspections shall be at the commencement and completion of the maintenance
period.
All conditions noted in Landscape Planting section shall apply herein.
20-4.02 MATERIALS
All materials used shall either conform to Landscape Planting specifications in other sections
or shall otherwise be acceptable to the Engineer. The Engineer shall be given monthly record of all herbicides,
insecticides, and disease control chemicals used.
20-4.02A Maintenance Fertilizer
Commercial grade complete fertilizer of neutral character, consisting of fast and slow release nitrogen. Uniform
"beaded” homogeneous mixture, 100% passing through #4 mesh screen, composition suitable for application with
approved equipment and shall contain the following minimum available percentages by weight of plant food. Chemical
analysis shall include 50% Humus, 15% Humic Acids, 1% Soluble Metalic Iron, and soil bacteria.
Nitrogen 5% minimum
Phosphoric acid 3% minimum
Potash 1% minimum
20-4.02B Controlled Release Fertilizer
Commercial grade complete fertilizer of neutral character, consisting of fast and slow release nitrogen. Uniform
"beaded” homogeneous mixture, 100% passing through #4 mesh screen, composition suitable for application with
approved equipment and shall contain the following minimum available percentages by weight of plant food. Chemical
analysis shall include 25% Humus, 5% Humic Acids, and 2% Iron
Nitrogen 12% minimum
Phosphoric acid 8% minimum
Potash 8% minimum
20-4.02C Irrigation
Provide replacement irrigation parts per irrigation plans as necessary.
20-4.03 CONSTRUCTION
20-4.03A Maintenance
All areas shall be kept free of debris and all planted areas shall be weeded and cultivated at intervals of not more than
ten (10) days. Watering, mowing, rolling, edging, trimming, fertilization, spraying, and pest control, as may be required,
shall be included in the Maintenance Period.
The Contractor shall be responsible for maintaining adequate protection of the planting areas. Damaged areas shall be
repaired at the Contractor’s expense.
20-4.03B Shrub and Groundcover Care
20-4.03B(1) Watering
Ensure proper irrigation system operation. If required for supplemental watering, provide and maintain a large enough
water basin around plants so that enough water can be applied to establish moisture through the major root zone.
When hand watering, use a water wand to break the water force. Use mulches to reduce evaporation and frequency of
watering.
20-4.03B(2) Weed Control
Keep basins and areas between plants free of weeds using hand and tool methods. Avoid frequent soil cultivation that
destroys shallow roots. Use mulches to help prevent weed seed germination. Non-toxic treatments such as white
vinegar may be used to control weeds in cracks. Use recommended legally approved herbicides only with written
approval of the Engineer. Use of herbicides is discouraged in accordance with Alameda County Bay Friendly
guidelines.
Page 699 of 791
RIVERSIDE PARK REGENERATION 59 Spec No.24-05
20-4.03B(3) Insect and Disease Control
Apply non-toxic insecticidal soaps and other natural treatments. Refer to the Alameda County Bay Friendly guidelines
for appropriate treatments. If infestation persists, maintain a reasonable control with insecticides after receipt of written
approval by Engineer.
20-4.03B(4) Fertilization
Fertilize all planting areas with the following: At the end of the maintenance period: 20 lbs. per 1,000 sf. of controlled
release top-dress fertilizer.
Avoid applying fertilizer to the root ball and base of main stem; rather, spread evenly under plant to drip line.
Replacement of Plants: Replace dead, dying, and missing plants with plants of a size, condition, and variety acceptable
to Engineer at Contractor’s expense.
20-4.03C Tree Care
20-4.03C(1) Watering
Ensure proper irrigation system operation. If required for supplemental watering, provide and maintain a 3 foot diameter
or larger water basin around trees so that enough water can be applied to establish moisture through the major root
zone. When hand watering, use a water wand to break the water force. Use mulches to reduce evaporation and
frequency of watering.
20-4.03C(2) Weed Control
Keep basins and areas below tree free of weeds using hand and tool methods. Avoid frequent soil cultivation that
destroys shallow roots. Use mulches to help prevent weed seed germination. Use recommended legally approved
herbicides only with written approval of the Engineer. Use of herbicides is discouraged in accordance with Alameda
County Bay Friendly guidelines.
20-4.03C(3) Insect and Disease Control
Apply non-toxic insecticidal soaps and other natural treatments. Refer to the Alameda County Bay Friendly guidelines
for appropriate treatments. If infestation persists, maintain a reasonable control with insecticides after receipt of written
approval by Engineer.
20-4.03C(4) Fertilizing
Fertilize as specified under Shrub care.
20-4.03C(5) Pruning
Pruning shall be performed only under the supervision of a certified arborist. The following on-line information is useful:
http://www.urbantree.org/index.html
20-4.03C(6) Maintenance Every Three Months
Inspect for and remedy any wear on trunk and branches against stakes, tree grate, or other item near tree.
Inspect tree tubes.
Check irrigation to each plant for clogging, flooding, erosion, breakage, or other harmful conditions.
During fall and winter seasons, provide selective pruning of trees under the direction of a certified arborist to eliminate
poor branching structure, broken branch stubs, and branches below six feet that conflict with vehicular/pedestrian
access and visibility. Do not prune leaders.
20-4.03D Final Acceptance of the Project
Prior to the date of the Final Inspection, the Contractor shall acquire from the Engineer approved, reproducible prints
and final record from the job record set of all changes made to the all plans during construction, label said prints “As-
Builts”, and deliver to the Engineer and as required to any Local Agency. Prior to the date of Final Inspection, the
Contractor shall deliver to the Engineer the “Landscape and Irrigation Guarantee” as required. Said guarantee shall be
on the Contractor’s letterhead and dated the final acceptance date.
Page 700 of 791
RIVERSIDE PARK REGENERATION 60 Spec No.24-05
All turn-over items noted in other specification sections shall be delivered prior to a Final Inspection.
20-4.04 PAYMENT
Not used.
Basalt Chip must be:
Type: To be selected by Engineer. Bid shall include “Basalt Crusher Dust” or similar.
Size: 1/4” minus
Color: Gray, uniform color
Shall be from only 1 source.
Replace the first sentence of section 20-5.03C(3) with:
Apply 4” depth of Basalt Chip to entire area indicted for Gravel Mulch and compact it in equal lifts by rolling.
Replace sections 20-5.04B(2) through 20-5.04B(4) with:
20-5.04B(2) Organic Mulch
Organic Mulch shall be well composted. Suitable as a top dressing of trees, shrubs and groundcovers: Provided by
City
^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^
21 EROSION CONTROL
Add to section 21-2.02G:
Fertilizer shall have a guaranteed chemical analysis of 10 percent nitrogen, 10 percent phosphoric acid and 10 percent
water soluble potash.
Add to section 21-2.03A:
Remove sediment deposits from inside of existing storm drains and culverts shown on the Plans.
^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^
DIVISION IV SUBBASES AND BASES
23 GENERAL
DIVISION VI STRUCTURES
45 GENERAL
No Changes
60 EXISTING STRUCTURES
No Changes
^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^
DIVISION VII DRAINAGE
61 GENERAL
No Changes
^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^
67 STRUCTURAL PLATE CULVERTS
No Changes
Page 701 of 791
RIVERSIDE PARK REGENERATION 61 Spec No.24-05
^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^
71 EXISTING DRAINAGE FACILITIES
No Changes
^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^
DIVISION VIII MISCELLANEOUS CONSTRUCTION
72 SLOPE PROTECTION
No Changes.
77-2 WATER DISTRIBUTION SYSTEM
+
77-2.03J Construction Water
All water required for the performance of work shall be legally obtained and furnished by the Contractor. Construction water
for the work under this contract will not be furnished by the City.
Construction water shall be obtained from the City water system only at the point(s) designated by the Engineer.
Contractors are prohibited from operating gate valves or fire hydrants on the City system.
At no time shall water trucks or any other unapproved vessel be used in the application of loading water mains unless first
approved of by the City.
Prior to obtaining water from the City's water system the Contractor shall obtain a Water Use Permit and rent a hydrant. This
can be done by contacting the Public Works Department. The Contractor is responsible for any deposits required, permits
and moving fees, and the cost of all water used. Deposits shall be refunded upon removal of the meter by City forces, less
any charges for water used. Any damage to the meter may result in forfeiture of all or part of the deposit.
Unmetered connections are not permitted to the City of Ukiah water system. Such connections shall be severed by the
Water Department and will result in penalties including payment of fines and estimated water usage fees.
Use of water obtained from unmetered fire hydrants or other facilities is a violation of City ordinance and State law. Use of
construction water from sources other than the City Water System must be approved by Engineer.
Citations and fines will be levied for violation of these and other utility regulations and deductions will be made from
progress payments if necessary.
77-2.01K Payment
Refer to Section 9
^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^
78 INCIDENTAL CONSTRUCTION
Add to section 78-2.01:
Survey monument adjustments shall conform to the provisions in Section 78-2, “Survey Monuments,” of the Standard
Specifications, and these Construction Details. This item of work shall consist of resetting cast-in-place Portland cement
concrete survey monument at the location shown on the Plans, as directed by the Engineer, and these Construction Details.
The survey marker disk for the survey monument will be furnished by the City at the site of the project. The exact location of
the monuments will be established by the Engineer and upon completion, the monuments will be checked and the center
point stamped by the Engineer.
Page 702 of 791
RIVERSIDE PARK REGENERATION 62 Spec No.24-05
Waste materials generated by resetting survey monuments shall be disposed of in accordance with the requirements of
Section 14-10, “Solid Waste Disposal and Recycling,” of the Standard Specifications.
The concrete portion of monuments shall be constructed in accordance with the provisions in Section 51, “Concrete
Structures,” and Section 90, “Portland Cement Concrete.” Concrete shall be minor concrete. A one-inch maximum
aggregate shall be used.
Any monuments which will or may be disturbed by construction activities or are replaced as part of the project must be tied
out and corner record filed prior to construction. The Contractor will not be required to file corner records. The Contractor
MUST receive clearance from the Engineer in writing prior to disturbing any monument.
All work associated with resetting survey monuments is the responsibility of the Contractor, including any costs associated
with the work.
DIVISION IX TRAFFIC CONTROL FACILITIES
81 MISCELLANEOUS TRAFFIC CONTROL DEVICES
No Changes
^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^
DIVISION X ELECTRICAL WORK
86 GENERAL
DIVISION XI MATERIALS
89 AGGREGATE
No Changes
DIVISION XII BUILDING CONSTRUCTION
99 BUILDING CONSTRUCTION
No Changes
Page 703 of 791
RIVERSIDE PARK REGENERATION 63 Spec No.24-05
SECTION 14. EXCLUSIONS FROM GENERAL CONDITIONS
14-01. Provisions to be Excluded from General Conditions. The following designated provisions of the General
Conditions are hereby determined to be inapplicable to the proposed work and, therefore, are hereby excluded from the
terms of the Notice to Bidders, Proposal, Agreement and other contract documents as though entirely omitted from said
General Conditions:
(1) Section 6-02. Office at the Site
(2) Section 7-03. Surveys
No other exclusions.
SECTION 15. AMENDMENTS TO GENERAL CONDITIONS
15-01. Sections of General Conditions to be Amended.
The following sections of the Technical Specifications are included in the Contract documents
Section 02100 Demolition
Section 02230 Site Clearing
Section 02260 Landscape Grading
Section 02300 Earthworks
Section 02315 Wetland Grading
Section 02811 Irrigation
Section 02905-Landscape Installation
Section 02950.10 Hydroseed
Section 02970 - Landscape Maintenance
Page 704 of 791
RIVERSIDE PARK REGENERATION 64 Spec No.24-05
SECTION 16. FEDERAL REQUIREMENTS FOR FEDERAL-AID CONSTRUCTION PROJECTS
1. DISADVANTAGED BUSINESS ENTERPRISES (DBE)
The contractor, subrecipient or subcontractor shall take necessary and reasonable steps to ensure that DBEs have
opportunity to participate in the contract (49 CFR 26). To ensure equal participation of DBEs provided in 49 CFR 26.5,
the Agency shows a contract goal for DBEs. The prime contractor shall make work available to DBEs and select work
parts consistent with available DBE subcontractors and suppliers.
The prime contractor shall meet the DBE goal shown elsewhere in these special provisions or demonstrate that they
made adequate good faith efforts to meet this goal.
It is the prime contractor’s responsibility to verify that the DBE firm is certified as a DBE on the date of bid opening by
using the California Unified Certification Program (CUCP) database and possesses the most specific available North
American Industry Classification System (NAICS) codes and Work Code applicable to the type of work the firm will
perform on the contract. Additionally, the prime contractor is responsible to document this verification by printing out
the CUCP data for each DBE firm. A list of DBEs certified by the CUCP can be found at:
https://dot.ca.gov/programs/civil-rights/dbe-search.
All DBE participation will count toward the California Department of Transportation’s federally mandated statewide
overall DBE goal.
Credit for materials or supplies the prime contractor purchases from DBEs counts towards the goal in the following
manner:
• 100 percent counts if the materials or supplies are obtained from a DBE manufacturer.
• 60 percent counts if the materials or supplies are obtained from a DBE regular dealer.
• Only fees, commissions, and charges for assistance in the procurement and delivery of materials or
supplies count if obtained from a DBE that is neither a manufacturer nor regular dealer. 49 CFR
26.55 defines "manufacturer" and "regular dealer."
The prime contractor receives credit towards the goal if they employ a DBE trucking company that performs a
commercially useful function as defined in 49 CFR 26.55(d) as follows:
• The DBE must be responsible for the management and supervision of the entire trucking operation for
which it is responsible on a particular contract, and there cannot be a contrived arrangement for the
purpose of meeting DBE goals.
• The DBE must itself own and operate at least one fully licensed, insured, and operational truck used
on the contract.
• The DBE receives credit for the total value of the transportation services it provides on the Contract
using trucks it owns, insures, and operates using drivers it employs.
• The DBE may lease trucks from another DBE firm, including an owner-operator who is certified as a
DBE. The DBE who leases trucks from another DBE receives credit for the total value of the
transportation services the lessee DBE provides on the Contract.
• The DBE may also lease trucks from a non-DBE firm, including from an owner-operator. The DBE
that leases trucks equipped with drivers from a non-DBE is entitled to credit for the total value of
transportation services provided by non-DBE leased trucks equipped with drivers not to exceed the
value of transportation services on the contract provided by DBE-owned trucks or leased trucks with
DBE employee drivers. Additional participation by non-DBE owned trucks equipped with drivers
receives credit only for the fee or commission it receives as a result of the lease arrangement.
• The DBE may lease trucks without drivers from a non-DBE truck leasing company. If the DBE
leases trucks from a non-DBE truck leasing company and uses its own employees as drivers, it is
entitled to credit for the total value of these hauling services.
• A lease must indicate that the DBE has exclusive use of and control over the truck. This does not
preclude the leased truck from working for others during the term of the lease with the consent of the
DBE, so long as the lease gives the DBE absolute priority for use of the leased truck. Leased trucks
must display the name and identification number of the DBE.
Page 705 of 791
RIVERSIDE PARK REGENERATION 65 Spec No.24-05
Page 706 of 791
RIVERSIDE PARK REGENERATION 66 Spec No.24-05
A. Nondiscrimination Statement
The contractor, subrecipient or subcontractor will never exclude any person from participation in, deny any person the
benefits of, or otherwise discriminate against anyone in connection with the award and performance of any contract
covered by 49 CFR 26 on the basis of race, color, sex, or national origin. In administering the Local Agency
components of the DBE Program Plan, the contractor, subrecipient or subcontractor will not, directly, or through
contractual or other arrangements, use criteria or methods of administration that have the effect of defeating or
substantially impairing accomplishment of the objectives of the DBE Program Plan with respect to individuals of a
particular race, color, sex, or national origin.
tional origin.
B. Contract Assurance
Under 49 CFR 26.13(b): The contractor, subrecipient or subcontractor shall not discriminate on the basis of race,
color, national origin, or sex in the performance of this contract. The contractor shall carry out applicable
requirements of 49 CFR 26 in the award and administration of federal-aid contracts. Failure by the contractor to
carry out these requirements is a material breach of this contract, which may result in the termination of this
contract or such other remedy as the recipient deems appropriate, which may include, but is not limited to:
(1) Withholding monthly progress payments;
(2) Assessing sanctions;
(3) Liquidated damages; and/or
(4) Disqualifying the contractor from future bidding as non-responsible.
C. Prompt Progress Payment
The prime contractor or subcontractor shall pay to any subcontractor, not later than seven days after receipt of each
progress payment, unless otherwise agreed to in writing, the respective amounts allowed the contractor on account of
the work performed by the subcontractors, to the extent of each subcontractor’s interest therein. In the event that
there is a good faith dispute over all or any portion of the amount due on a progress payment from the prime
contractor or subcontractor to a subcontractor, the prime contractor or subcontractor may withhold no more than 150
percent of the disputed amount. Any violation of this requirement shall constitute a cause for disciplinary action and
shall subject the licensee to a penalty, payable to the subcontractor, of 2 percent of the amount due per month for
every month that payment is not made.
In any action for the collection of funds wrongfully withheld, the prevailing party shall be entitled to his or her attorney’s
fees and costs. The sanctions authorized under this requirement shall be separate from, and in addition to, all other
remedies, either civil, administrative, or criminal. This clause applies to both DBE and non- DBE subcontractors.
D. Prompt Payment of Withheld Funds to Subcontractors
The Agency may hold retainage from the prime contractor and shall make prompt and regular incremental
acceptances of portions, as determined by the Agency, of the contract work, and pay retainage to the prime contractor
based on these acceptances. The Agency shall designate one of the methods below in the contract to ensure prompt
and full payment of any retainage kept by the prime contractor or subcontractor to a subcontractor. The Agency shall
include either Method 1, Method 2, or Method 3 below and delete the other two.
Method 1: No retainage will be held by the Agency from progress payments due to the prime contractor. Prime
contractors and subcontractors are prohibited from holding retainage from subcontractors. Any delay or postponement
of payment may take place only for good cause and with the Agency’s prior written approval. Any violation of these
provisions shall subject the violating contractor or subcontractor to the penalties, sanctions, and other remedies
specified in Section 7108.5 of the California Business and Professions Code and Section 10262 of the California
Public Contract Code. This requirement shall not be construed to limit or impair any contractual, administrative or
judicial remedies, otherwise available to the contractor or subcontractor in the event of a dispute involving late
payment or nonpayment by the contractor, deficient subcontractor performance and/or noncompliance by a
subcontractor. This clause applies to both DBE and non-DBE subcontractors.
Method 2: No retainage will be held by the Agency from progress payments due to the prime contractor. Any
retainage kept by the prime contractor or by a subcontractor must be paid in full to the earning subcontractor within
seven (7) days after the subcontractor’s work is satisfactorily completed. Any delay or postponement of payment may
take place only for good cause and with the Agency’s prior written approval.
Page 707 of 791
RIVERSIDE PARK REGENERATION 67 Spec No.24-05
Any violation of these provisions shall subject the violating contractor or subcontractor to the penalties, sanctions,
and remedies specified in Section 7108.5 of the California Business and Professions Code and Section 10262 of the
California Public Contract Code. This requirement shall not be construed to limit or impair any contractual,
administrative or judicial remedies, otherwise available to the contractor or subcontractor in the event of a dispute
involving late payment or nonpayment by the contractor, deficient subcontractor performance and/or noncompliance
by a subcontractor. This clause applies to both DBE and non-DBE subcontractors.
Method 3: The Agency shall hold retainage from the prime contractor and shall make prompt and regular incremental
acceptances of portions, as determined by the Agency of the contract work and pay retainage to the prime contractor
based on these acceptances. The prime contractor or subcontractor shall return all monies withheld in retention from
all subcontractors within seven (7) days after receiving payment for work satisfactorily completed and accepted
including incremental acceptances of portions of the contract work by the Agency. Any delay or postponement of
payment may take place only for good cause and with the Agency’s prior written approval. Any violation of these
provisions shall subject the violating prime contractor or subcontractor to the penalties, sanctions, and other remedies
specified in Section 7108.5 of the California Business and Professions Code and Section 10262 of the California
Public Contract Code. This requirement shall not be construed to limit or impair any contractual, administrative or
judicial remedies otherwise available to the contractor or subcontractor in the event of a dispute involving late
payment or nonpayment by the contractor; deficient subcontractor performance and/or noncompliance by a
subcontractor. This clause applies to both DBE and non-DBE subcontractors.
Any violation of these provisions of Prompt Progress Payment and Prompt Payment of Withheld Funds to
Subcontractors shall subject the violating prime contractor or subcontractor to the penalties, sanctions and other
remedies specified therein. These requirements shall not be construed to limit or impair any contractual, administrative,
or judicial remedies otherwise available to the prime contractor or subcontractor in the event of a dispute involving late
payment or nonpayment by the prime contractor, deficient subcontract performance, or noncompliance by a
subcontractor.
E. Termination and Substitution of DBE Subcontractors
The prime contractor shall utilize the specific DBEs listed to perform the work and supply the materials for which each
is listed unless the contractor obtains the Agency’s written consent. The prime contractor shall not terminate or
substitute a listed DBE for convenience and perform the work with their own forces or obtain materials from other
sources without prior written authorization from the Agency. Unless the Agency’s prior written consent is provided, the
contractor shall not be entitled to any payment for work or material unless it is performed or supplied by the listed
DBE on the Exhibit 15-G Construction Contract DBE Commitment form, included in the Bid.
n Contract DBE Commitment form, included in the Bid.
The Agency authorizes a request to use other forces or sources of materials if the bidder shows any of the following
justifications:
1. Listed DBE fails or refuses to execute a written contract based on plans and specifications for the
project.
2. The Local Agency stipulated that a bond is a condition of executing the subcontract and the listed
DBE fails to meet the Local Agency’s bond requirements.
3. Work requires a contractor's license and listed DBE does not have a valid license under Contractors
License Law.
4. Listed DBE fails or refuses to perform the work or furnish the listed materials (failing or refusing to
perform is not an allowable reason to remove a DBE if the failure or refusal is a result of bad faith or
discrimination).
5. Listed DBE's work is unsatisfactory and not in compliance with the contract.
6. Listed DBE is ineligible to work on the project because of suspension or debarment.
7. Listed DBE becomes bankrupt or insolvent.
8. Listed DBE voluntarily withdraws with written notice from the Contract
9. Listed DBE is ineligible to receive credit for the type of work required.
10. Listed DBE owner dies or becomes disabled resulting in the inability to perform the work on the
Contract.
Page 708 of 791
RIVERSIDE PARK REGENERATION 68 Spec No.24-05
11. The Agency determines other documented good cause.
The prime contractor shall notify the original DBE of the intent to use other forces or material sources and provide the
reasons, allowing the DBE 5 days to respond to the notice and advise the prime contractor and the Agency of the
reasons why the use of other forces or sources of materials should not occur.
The prime contractor’s request to use other forces or material sources must include:
1. One or more of the reasons listed in the preceding paragraph.
2. Notices from the prime contractor to the DBE regarding the request.
3. Notices from the DBEs to the prime contractor regarding the request.
If the Agency authorizes the termination or substitution of a listed DBE, the prime contractor must make good faith
efforts to find another DBE to substitute for the original DBE. The substitute DBE must (1) perform at least the same
amount of work as the original DBE under the contract to the extent needed to meet or exceed the DBE goal, and (2)
be certified as a DBE with the most specific available NAICS codes and work codes applicable to the type of work the
DBE will perform on the contract at the time of the prime contractor’s request for substitution. The prime contractor
shall submit their documentation of good faith efforts within 7 days of their request for authorization of the substitution.
The Agency may authorize a 7-day extension of this submittal period at the prime contractor’s request. More guidance
can be found at 49 CFR 26 app A regarding evaluation of good faith efforts to meet the DBE goal.
F. Commitment and Utilization
Note: In the Agency’s reports of DBE participation to Caltrans, the Agency must display both commitments and
attainments.
The Agency’s DBE program must include a monitoring and enforcement mechanism to ensure that DBE commitments
reconcile to DBE utilization.
The bidder shall submit the Exhibit 15-G Construction Contract DBE Commitment, included in the Bid book. This
exhibit is the bidder’s DBE commitment form. If the form is not submitted with the bid, the bidder must remove the
form from the Bid book before submitting their bid.
The bidder shall complete and sign Exhibit 15-G Construction Contract DBE Commitment included in the contract
documents regardless of whether DBE participation is reported. The bidder shall provide written confirmation from
each DBE that the DBE is participating in the Contract. A copy of a DBE's quote serves as written confirmation. If a
DBE is participating as a joint venture partner, the bidder shall submit a copy of the joint venture agreement.
If the DBE Commitment form, Exhibit 15-G, is not submitted with the bid, it must be completed and submitted by all
bidders to the Agency within five (5) days of bid opening. If the bidder does not submit the DBE Commitment form within
the specified time, the Agency will find the bidder’s bid nonresponsive.
The prime contractor shall use each DBE subcontractor as listed on Exhibit 12-B Bidder’s List of Subcontractors (DBE
and Non-DBE), and Exhibit 15-G Construction Contract DBE Commitment form unless they receive authorization for a
substitution.
The Agency shall request the prime contractor to:
1. Notify the Resident Engineer or Inspector of any changes to its anticipated DBE participation
2. Provide this notification before starting the affected work
3. Maintain records including:
• Name and business address of each 1st-tier subcontractor
• Name and business address of each DBE subcontractor, DBE vendor, and DBE trucking
company, regardless of tier
• Date of payment and total amount paid to each business (see Exhibit 9-F Monthly
Disadvantaged Business Enterprise Payment)
If the prime contractor is a DBE contractor, they shall include the date of work performed by their own forces and the
corresponding value of the work.
Page 709 of 791
RIVERSIDE PARK REGENERATION 69 Spec No.24-05
Before the 15th of each month, the prime contractor shall submit a Monthly DBE Trucking Verification (LAPM Exhibit 16-
Z1) form.
If a DBE is decertified before completing its work, the DBE must notify the prime contractor in writing of the
decertification date. If a business becomes a certified DBE before completing its work, the business must notify the
prime contractor in writing of the certification date. The prime contractor shall submit the notifications. Upon work
completion, the prime contractor shall complete a Disadvantaged Business Enterprises (DBE) Certification Status
Change, Exhibit 17-O, form and submit the form within 30 days of contract acceptance.
Upon work completion, the prime contractor shall complete Exhibit 17-F Final Report – Utilization of Disadvantaged
Business Enterprises (DBE), First-Tier Subcontractors and submit it within 90 days of contract acceptance. The
Agency will withhold $10,000 until the form is submitted. The Agency releases the withhold upon submission of the
completed form.
G. DBE RUNNING TALLY OF ATTAINMENTS
After submitting an invoice for reimbursement that includes a payment to a DBE, but no later than the 10th of the
following month, the prime contractor/consultant shall complete and email the Exhibit 9- F: Disadvantaged Business
Enterprise Running Tally of Payments to business.support.unit@dot.ca.gov with a copy to the Agency.
2. BID OPENING The Agency publicly opens and reads bids at the time and place shown on the Notice to
Contractors.
3. BID RIGGING The U.S. Department of Transportation (DOT) provides a toll-free hotline to report bid rigging
activities. Use the hotline to report bid rigging, bidder collusion, and other fraudulent activities. The hotline
number is (800) 424-9071. The service is available 24 hours 7 days a week and is confidential and anonymous.
The hotline is part of the DOT's effort to identify and investigate highway construction contract fraud and abuse
and is operated under the direction of the DOT Inspector General.
4. CONTRACT AWARD If the Agency awards the contract, the award is made to the lowest responsible and
responsive bidder.
5. CONTRACTOR LICENSE The Contractor must be properly licensed as a contractor from contract award
through Contract acceptance (Public Contract Code §10164).
6. CHANGED CONDITIONS
A. Differing Site Conditions
1. During the progress of the work, if subsurface or latent physical conditions are encountered at the site
differing materially from those indicated in the contract or if unknown physical conditions of an
unusual nature, differing materially from those ordinarily encountered and generally recognized as
inherent in the work provided for in the contract, are encountered at the site, the party discovering
such conditions shall promptly notify the other party in writing of the specific differing conditions before
the site is disturbed and before the affected work is performed.
2. Upon written notification, the engineer will investigate the conditions, and if it is determined that the
conditions materially differ and cause an increase or decrease in the cost or time required for the
performance of any work under the contract, an adjustment, excluding anticipated profits, will be
made and the contract modified in writing accordingly. The engineer will notify the contractor of the
determination whether or not an adjustment of the contract is warranted.
3. No contract adjustment which results in a benefit to the contractor will be allowed unless the
contractor has provided the required written notice.
4. No contract adjustment will be allowed under this clause for any effects caused on unchanged work.
[This provision may be omitted by the Local Agency, at their option.]
B. Suspensions of Work Ordered by the Engineer
1. If the performance of all or any portion of the work is suspended or delayed by the engineer in writing
for an unreasonable period of time (not originally anticipated, customary, or inherent to the
construction industry) and the contractor believes that additional compensation and/or contract time is
due as a result of such suspension or delay, the contractor shall submit to the engineer in writing a
request for adjustment within 7 calendar days of receipt of the notice to resume work. The request
Page 710 of 791
RIVERSIDE PARK REGENERATION 70 Spec No.24-05
shall set forth the reasons and support for such adjustment.
2. Upon receipt, the engineer will evaluate the contractor's request. If the engineer agrees that the cost
and/or time required for the performance of the contract has increased as a result of such suspension
and the suspension was caused by conditions beyond the control of and not the fault of the
contractor, its suppliers, or subcontractors at any approved tier, and not caused by weather, the
engineer will make an adjustment (excluding profit) and modify the contract in writing accordingly.
The contractor will be notified of the engineer's determination whether or not an adjustment of the
contract is warranted.
3. No contract adjustment will be allowed unless the contractor has submitted the request for adjustment
within the time prescribed.
4. No contract adjustment will be allowed under this clause to the extent that performance would have
been suspended or delayed by any other cause, or for which an adjustment is provided or excluded
under any other term or condition of this contract.
C. Significant Changes in the Character of Work
1. The engineer reserves the right to make, in writing, at any time during the work, such changes in
quantities and such alterations in the work as are necessary to satisfactorily complete the project.
Such changes in quantities and alterations shall not invalidate the contract nor release the surety, and
the contractor agrees to perform the work as altered.
2. If the alterations or changes in quantities significantly change the character of the work under the
contract, whether such alterations or changes are in themselves significant changes to the character
of the work or by affecting other work cause such other work to become significantly different in
character, an adjustment, excluding anticipated profit, will be made to the contract. The basis for the
adjustment shall be agreed upon prior to the performance of the work. If a basis cannot be agreed
upon, then an adjustment will be made either for or against the contractor in such amount as the
engineer may determine to be fair and equitable.
3. If the alterations or changes in quantities do not significantly change the character of the work to be
performed under the contract, the altered work will be paid for as provided elsewhere in the contract.
4. The term “significant change” shall be construed to apply only to the following circumstances:
• When the character of the work as altered differs materially in kind or nature from that involved
or included in the original proposed construction; or
• When a major item of work, as defined elsewhere in the contract, is increased in excess of 125
percent or decreased below 75 percent of the original contract quantity. Any allowance for an
increase in quantity shall apply only to that portion in excess of 125 percent of original contract
item quantity, or in case of a decrease below 75 percent, to the actual amount of work
performed.
7. BEGINNING OF WORK, TIME OF COMPLETION AND LIQUIDATED DAMAGES
The Contractor shall begin work within 15 calendar days after the issuance of the Notice to Proceed.
This work shall be diligently prosecuted to completion before the expiration of WORKING DAYS beginning
on the fifteenth calendar day after the date shown on the Notice to Proceed.
The Contractor shall pay to the City/County the sum of $ per day, for each
and every calendar days’ delay in finishing the work in excess of the number of working days prescribed above.
8. BUY AMERICA
Furnish steel and iron materials to be incorporated into the work with certificates of compliance and certified mill test
reports. Mill test reports must indicate where the steel and iron were melted and manufactured. Steel and iron
materials must be produced in the U.S. except:
1. Foreign pig iron and processed, pelletized, and reduced iron ore may be used in the domestic
production of the steel and iron materials [60 Fed Reg 15478 (03/24/1995)];
2. If the total combined cost of the materials does not exceed the greater of 0.1 percent of the total bid or
Page 711 of 791
RIVERSIDE PARK REGENERATION 71 Spec No.24-05
$2,500, materials produced outside the U.S. may be used.
Production includes:
1. Processing steel and iron materials, including smelting or other processes that alter the
physical form or shape (such as rolling, extruding, machining, bending, grinding, and drilling)
or chemical composition;
2. Coating application, including epoxy coating, galvanizing, and painting, that protects or
enhances the value of steel and iron materials.
9. QUALITY ASSURANCE
The Local Agency uses a Quality Assurance Program (QAP) to ensure a material is produced to comply
with the Contract. The Local Agency may examine the records and reports of tests the prime contractor
performs if they are available at the job site. Schedule work to allow time for QAP.
10. PROMPT PAYMENT FROM THE AGENCY TO THE CONTRACTORS
The Agency shall make any progress payment within 30 days after receipt of an undisputed and properly
submitted payment request from a contractor on a construction contract. If the Agency fails to pay promptly,
the Agency shall pay interest to the contractor, which accrues at the rate of 10 percent per annum on the
principal amount of a money judgment remaining unsatisfied. Upon receipt of a payment request, the
Agency shall act in accordance with both of the following:
1. Each payment request shall be reviewed by the Agency as soon as practicable after
receipt for the purpose of determining that it is a proper payment request.
2. Any payment request determined not to be a proper payment request suitable for payment
shall be returned to the contractor as soon as practicable, but not later than seven (7) days,
after receipt. A request returned pursuant to this paragraph shall be accompanied by a
document setting forth in writing the reasons why the payment request is not proper.
11. FORM FHWA-1273 REQUIRED CONTRACT PROVISIONS FEDERAL-AID CONTRACTS
[The following 12 pages must be physically inserted into the contract without modification.
Excluding ATTACHMENT A - EMPLOYMENT AND MATERIALS PREFERENCE FOR APPALACHIAN
DEVELOPMENT HIGHWAY SYSTEM OR APPALACHIAN LOCAL ACCESS ROAD CONTRACTS]
Page 712 of 791
RIVERSIDE PARK REGENERATION 72 Spec No.24-05
FHWA-1273 -- Revised July 5, 2022
REQUIRED CONTRACT PROVISIONS FEDERAL-AID CONSTRUCTION CONTRACTS
I. General
II. Nondiscrimination
III. Non-segregated Facilities
IV. Davis-Bacon and Related Act Provisions
V. Contract Work Hours and Safety Standards Act
Provisions
VI. Subletting or Assigning the Contract
VII. Safety: Accident Prevention
VIII. False Statements Concerning Highway Projects
IX. Implementation of Clean Air Act and Federal Water
Pollution Control Act
X. Certification Regarding Debarment, Suspension,
Ineligibility and Voluntary Exclusion
XI. Certification Regarding Use of Contract Funds for
Lobbying
XII. Use of United States-Flag Vessels:
ATTACHMENTS
A. Employment and Materials Preference for Appalachian
Development Highway System or Appalachian Local Access
Road Contracts (included in Appalachian contracts only)
I. GENERAL
1. Form FHWA-1273 must be physically incorporated in each
construction contract funded under title 23, United States
Code, as required in 23 CFR 633.102(b) (excluding
emergency contracts solely intended for debris removal). The
contractor (or subcontractor) must insert this form in each
subcontract and further require its inclusion in all lower tier
subcontracts (excluding purchase orders, rental agreements
and other agreements for supplies or services). 23 CFR
633.102(e).
The applicable requirements of Form FHWA-1273 are
incorporated by reference for work done under any purchase
order, rental agreement or agreement for other services. The
prime contractor shall be responsible for compliance by any
subcontractor, lower-tier subcontractor or service provider. 23
CFR 633.102(e).
Form FHWA-1273 must be included in all Federal-aid design-
build contracts, in all subcontracts and in lower tier subcontracts
(excluding subcontracts for design services, purchase orders,
rental agreements and other agreements for supplies or
services) in accordance with 23 CFR 633.102. The design-
builder shall be responsible for compliance by any
subcontractor, lower-tier subcontractor or service provider.
Contracting agencies may reference Form FHWA-1273 in
solicitation-for-bids or request-for-proposals documents,
however, the Form FHWA-1273 must be physically incorporated
(not referenced) in all contracts, subcontracts and lower-tier
subcontracts (excluding purchase orders, rental agreements
and other agreements for supplies or services related to a
construction contract). 23 CFR 633.102(b).
2. Subject to the applicability criteria noted in the following
sections, these contract provisions shall apply to all work
performed on the contract by the contractor's own organization
and with the assistance of workers under the contractor's
immediate superintendence and to all work performed on the
contract by piecework, station work, or by subcontract. 23 CFR
633.102(d).
3. A breach of any of the stipulations contained in these
Required Contract Provisions may be sufficient grounds for
withholding of progress payments, withholding of final
payment, termination of the contract, suspension / debarment
or any other action determined to be appropriate by the
contracting agency and FHWA.
4. Selection of Labor: During the performance of this contract,
the contractor shall not use convict labor for any purpose
within the limits of a construction project on a Federal-aid
highway unless it is labor performed by convicts who are on
parole, supervised release, or probation. 23 U.S.C. 114(b).
The term Federal-aid highway does not include roadways
functionally classified as local roads or rural minor collectors.
23 U.S.C. 101(a).
II. NONDISCRIMINATION (23 CFR 230.107(a); 23 CFR Part
230, Subpart A, Appendix A; EO 11246)
The provisions of this section related to 23 CFR Part 230,
Subpart A, Appendix A are applicable to all Federal-aid
construction contracts and to all related construction
subcontracts of $10,000 or more. The provisions of 23 CFR
Part 230 are not applicable to material supply, engineering, or
architectural service contracts.
In addition, the contractor and all subcontractors must comply
with the following policies: Executive Order 11246, 41 CFR Part
60, 29 CFR Parts 1625-1627, 23 U.S.C. 140, Section 504
of the Rehabilitation Act of 1973, as amended (29 U.S.C. 794),
Title VI of the Civil Rights Act of 1964, as amended (42 U.S.C.
2000d et seq.), and related regulations including 49 CFR Parts 21,
26, and 27; and 23 CFR Parts 200, 230, and 633.
The contractor and all subcontractors must comply with: the
requirements of the Equal Opportunity Clause in 41 CFR 60-
1.4(b) and, for all construction contracts exceeding $10,000, the
Standard Federal Equal Employment Opportunity Construction
Contract Specifications in 41 CFR 60-4.3.
Note: The U.S. Department of Labor has exclusive authority to
determine compliance with Executive Order 11246 and the
policies of the Secretary of Labor including 41 CFR Part 60, and
29 CFR Parts 1625-1627. The contracting agency and the
FHWA have the authority and the responsibility to ensure
compliance with 23 U.S.C. 140, Section 504 of the
Rehabilitation Act of 1973, as amended (29 U.S.C. 794), and
Title VI of the Civil Rights Act of 1964, as amended (42 U.S.C.
2000d et seq.), and related regulations including 49 CFR Parts
21, 26, and 27; and 23 CFR Parts 200, 230, and 633.
The following provision is adopted from 23 CFR Part 230,
Subpart A, Appendix A, with appropriate revisions to conform to
the U.S. Department of Labor (US DOL) and FHWA
requirements.
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RIVERSIDE PARK REGENERATION 73 Spec No.24-05
1. Equal Employment Opportunity: Equal Employment
Opportunity (EEO) requirements not to discriminate and to
take affirmative action to assure equal opportunity as set forth
under laws, executive orders, rules, regulations (see 28 CFR
Part 35, 29 CFR Part 1630, 29 CFR Parts 1625-1627, 41 CFR
Part 60 and 49 CFR Part 27) and orders of the Secretary of
Labor as modified by the provisions prescribed herein, and
imposed pursuant to 23 U.S.C. 140, shall constitute the EEO
and specific affirmative action standards for the contractor's
project activities under this contract. The provisions of the
Americans with Disabilities Act of 1990 (42 U.S.C. 12101 et
seq.) set forth under 28 CFR Part 35 and 29 CFR Part 1630 are
incorporated by reference in this contract. In the execution of this
contract, the contractor agrees to comply with the following
minimum specific requirement activities of EEO:
a. The contractor will work with the contracting agency and
the Federal Government to ensure that it has made every
good faith effort to provide equal opportunity with respect to all
of its terms and conditions of employment and in their review
of activities under the contract. 23 CFR 230.409 (g)(4) & (5).
b. The contractor will accept as its operating policy the
following statement:
"It is the policy of this Company to assure that applicants are
employed, and that employees are treated during employment,
without regard to their race, religion, sex, sexual orientation,
gender identity, color, national origin, age or disability. Such
action shall include: employment, upgrading, demotion, or
transfer; recruitment or recruitment advertising; layoff or
termination; rates of pay or other forms of compensation; and
selection for training, including apprenticeship, pre-
apprenticeship, and/or on-the-job training."
2. EEO Officer: The contractor will designate and make
known to the contracting officers an EEO Officer who will have
the responsibility for and must be capable of effectively
administering and promoting an active EEO program and who
must be assigned adequate authority and responsibility to do
so.
3. Dissemination of Policy: All members of the contractor's
staff who are authorized to hire, supervise, promote, and
discharge employees, or who recommend such action or are
substantially involved in such action, will be made fully
cognizant of and will implement the contractor's EEO policy
and contractual responsibilities to provide EEO in each grade
and classification of employment. To ensure that the above
agreement will be met, the following actions will be taken as a
minimum:
a. Periodic meetings of supervisory and personnel office
employees will be conducted before the start of work and then
not less often than once every six months, at which time the
contractor's EEO policy and its implementation will be
reviewed and explained. The meetings will be conducted by
the EEO Officer or other knowledgeable company official.
b. All new supervisory or personnel office employees will be
given a thorough indoctrination by the EEO Officer, covering
all major aspects of the contractor's EEO obligations within
thirty days following their reporting for duty with the contractor.
c. All personnel who are engaged in direct recruitment for
the project will be instructed by the EEO Officer in the
contractor's procedures for locating and hiring minorities and
women.
d. Notices and posters setting forth the contractor's EEO
policy will be placed in areas readily accessible to employees,
applicants for employment and potential employees.
e. The contractor's EEO policy and the procedures to
implement such policy will be brought to the attention of
employees by means of meetings, employee handbooks, or
other appropriate means.
4. Recruitment: When advertising for employees, the
contractor will include in all advertisements for employees the
notation: "An Equal Opportunity Employer." All such
advertisements will be placed in publications having a large
circulation among minorities and women in the area from
which the project work force would normally be derived.
a. The contractor will, unless precluded by a valid
bargaining agreement, conduct systematic and direct
recruitment through public and private employee referral
sources likely to yield qualified minorities and women. To
meet this requirement, the contractor will identify sources of
potential minority group employees and establish with such
identified sources procedures whereby minority and women
applicants may be referred to the contractor for employment
consideration.
b. In the event the contractor has a valid bargaining
agreement providing for exclusive hiring hall referrals, the
contractor is expected to observe the provisions of that
agreement to the extent that the system meets the contractor's
compliance with EEO contract provisions. Where
implementation of such an agreement has the effect of
discriminating against minorities or women, or obligates the
contractor to do the same, such implementation violates
Federal nondiscrimination provisions.
c. The contractor will encourage its present employees to
refer minorities and women as applicants for employment.
Information and procedures with regard to referring such
applicants will be discussed with employees.
5. Personnel Actions: Wages, working conditions, and
employee benefits shall be established and administered, and
personnel actions of every type, including hiring, upgrading,
promotion, transfer, demotion, layoff, and termination, shall be
taken without regard to race, color, religion, sex, sexual
orientation, gender identity, national origin, age or disability.
The following procedures shall be followed:
a. The contractor will conduct periodic inspections of project
sites to ensure that working conditions and employee facilities
do not indicate discriminatory treatment of project site
personnel.
b. The contractor will periodically evaluate the spread of
wages paid within each classification to determine any
evidence of discriminatory wage practices.
c. The contractor will periodically review selected personnel
actions in depth to determine whether there is evidence of
discrimination. Where evidence is found, the contractor will
promptly take corrective action. If the review indicates that the
discrimination may extend beyond the actions reviewed, such
corrective action shall include all affected persons.
d. The contractor will promptly investigate all complaints of
alleged discrimination made to the contractor in connection
with its obligations under this contract, will attempt to resolve
such complaints, and will take appropriate corrective action
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RIVERSIDE PARK REGENERATION 74 Spec No.24-05
within a reasonable time. If the investigation indicates that the
discrimination may affect persons other than the complainant,
such corrective action shall include such other persons. Upon
completion of each investigation, the contractor will inform every
complainant of all of their avenues of appeal.
6. Training and Promotion:
a. The contractor will assist in locating, qualifying, and
increasing the skills of minorities and women who are
applicants for employment or current employees. Such efforts
should be aimed at developing full journey level status
employees in the type of trade or job classification involved.
b. Consistent with the contractor's work force requirements
and as permissible under Federal and State regulations, the
contractor shall make full use of training programs (i.e.,
apprenticeship and on-the-job training programs for the
geographical area of contract performance). In the event a
special provision for training is provided under this contract,
this subparagraph will be superseded as indicated in the
special provision. The contracting agency may reserve
training positions for persons who receive welfare assistance
in accordance with 23 U.S.C. 140(a).
c. The contractor will advise employees and applicants for
employment of available training programs and entrance
requirements for each.
d. The contractor will periodically review the training and
promotion potential of employees who are minorities and
women and will encourage eligible employees to apply for
such training and promotion.
7. Unions: If the contractor relies in whole or in part upon
unions as a source of employees, the contractor will use good
faith efforts to obtain the cooperation of such unions to
increase opportunities for minorities and women. 23 CFR
230.409. Actions by the contractor, either directly or through a
contractor's association acting as agent, will include the
procedures set forth below:
a. The contractor will use good faith efforts to develop, in
cooperation with the unions, joint training programs aimed
toward qualifying more minorities and women for membership
in the unions and increasing the skills of minorities and women
so that they may qualify for higher paying employment.
b. The contractor will use good faith efforts to incorporate an
EEO clause into each union agreement to the end that such
union will be contractually bound to refer applicants without
regard to their race, color, religion, sex, sexual orientation,
gender identity, national origin, age, or disability.
c. The contractor is to obtain information as to the referral
practices and policies of the labor union except that to the
extent such information is within the exclusive possession of
the labor union and such labor union refuses to furnish such
information to the contractor, the contractor shall so certify to
the contracting agency and shall set forth what efforts have
been made to obtain such information.
d. In the event the union is unable to provide the contractor
with a reasonable flow of referrals within the time limit set forth
in the collective bargaining agreement, the contractor will,
through independent recruitment efforts, fill the employment
vacancies without regard to race, color, religion, sex, sexual
orientation, gender identity, national origin, age, or disability;
making full efforts to obtain qualified and/or qualifiable
minorities and women. The failure of a union to provide
sufficient referrals (even though it is obligated to provide exclusive
referrals under the terms of a collective bargaining agreement)
does not relieve the contractor from the requirements of this
paragraph. In the event the union referral practice prevents the
contractor from meeting the obligations pursuant to Executive
Order 11246, as amended, and these special provisions, such
contractor shall immediately notify the contracting agency.
8. Reasonable Accommodation for Applicants /
Employees with Disabilities: The contractor must be familiar
with the requirements for and comply with the Americans with
Disabilities Act and all rules and regulations established
thereunder. Employers must provide reasonable
accommodation in all employment activities unless to do so
would cause an undue hardship.
9. Selection of Subcontractors, Procurement of Materials
and Leasing of Equipment: The contractor shall not
discriminate on the grounds of race, color, religion, sex, sexual
orientation, gender identity, national origin, age, or disability in
the selection and retention of subcontractors, including
procurement of materials and leases of equipment. The
contractor shall take all necessary and reasonable steps to
ensure nondiscrimination in the administration of this contract.
a. The contractor shall notify all potential subcontractors,
suppliers, and lessors of their EEO obligations under this
contract.
b. The contractor will use good faith efforts to ensure
subcontractor compliance with their EEO obligations.
10. Assurances Required:
a. The requirements of 49 CFR Part 26 and the State
DOT’s FHWA-approved Disadvantaged Business Enterprise
(DBE) program are incorporated by reference.
b. The contractor, subrecipient or subcontractor shall not
discriminate on the basis of race, color, national origin, or sex
in the performance of this contract. The contractor shall carry
out applicable requirements of 49 CFR part 26 in the award
and administration of DOT-assisted contracts. Failure by the
contractor to carry out these requirements is a material breach
of this contract, which may result in the termination of this
contract or such other remedy as the recipient deems
appropriate, which may include, but is not limited to:
(1) Withholding monthly progress payments;
(2) Assessing sanctions;
(3) Liquidated damages; and/or
(4) Disqualifying the contractor from future bidding as non-
responsible.
c. The Title VI and nondiscrimination provisions of U.S.
DOT Order 1050.2A at Appendixes A and E are incorporated
by reference. 49 CFR Part 21.
11. Records and Reports: The contractor shall keep such
records as necessary to document compliance with the EEO
requirements. Such records shall be retained for a period of
three years following the date of the final payment to the
contractor for all contract work and shall be available at
reasonable times and places for inspection by authorized
representatives of the contracting agency and the FHWA.
a. The records kept by the contractor shall document the
following:
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RIVERSIDE PARK REGENERATION 75 Spec No.24-05
(1) The number and work hours of minority and non-
minority group members and women employed in each work
classification on the project;
(2) The progress and efforts being made in cooperation
with unions, when applicable, to increase employment
opportunities for minorities and women; and
(3) The progress and efforts being made in locating, hiring,
training, qualifying, and upgrading minorities and women.
b. The contractors and subcontractors will submit an annual
report to the contracting agency each July for the duration of
the project indicating the number of minority, women, and non-
minority group employees currently engaged in each work
classification required by the contract work. This information is
to be reported on Form FHWA-1391. The staffing data should
represent the project work force on board in all or any part of
the last payroll period preceding the end of July. If on-the-job
training is being required by special provision, the contractor
will be required to collect and report training data. The
employment data should reflect the work force on board during
all or any part of the last payroll period preceding the end of
July.
III. NONSEGREGATED FACILITIES
This provision is applicable to all Federal-aid construction
contracts and to all related construction subcontracts of more
than $10,000. 41 CFR 60-1.5.
As prescribed by 41 CFR 60-1.8, the contractor must ensure
that facilities provided for employees are provided in such a
manner that segregation on the basis of race, color, religion,
sex, sexual orientation, gender identity, or national origin cannot
result. The contractor may neither require such segregated use
by written or oral policies nor tolerate such use by employee
custom. The contractor's obligation extends further to ensure
that its employees are not assigned to perform their services at
any location under the contractor's control where the facilities
are segregated. The term "facilities" includes waiting rooms,
work areas, restaurants and other eating areas, time clocks,
restrooms, washrooms, locker rooms and other storage or
dressing areas, parking lots, drinking fountains, recreation or
entertainment areas, transportation, and housing provided for
employees. The contractor shall provide separate or single-user
restrooms and necessary dressing or sleeping areas to assure
privacy between sexes.
IV. DAVIS-BACON AND RELATED ACT PROVISIONS
This section is applicable to all Federal-aid construction
projects exceeding $2,000 and to all related subcontracts and
lower-tier subcontracts (regardless of subcontract size), in
accordance with 29 CFR 5.5. The requirements apply to all
projects located within the right-of-way of a roadway that is
functionally classified as Federal-aid highway. 23 U.S.C. 113.
This excludes roadways functionally classified as local roads or
rural minor collectors, which are exempt. 23 U.S.C. 101.
Where applicable law requires that projects be treated as a
project on a Federal-aid highway, the provisions of this subpart
will apply regardless of the location of the project. Examples
include: Surface Transportation Block Grant Program projects
funded under 23 U.S.C. 133 [excluding recreational trails
projects], the Nationally Significant Freight and Highway
Projects funded under 23 U.S.C. 117, and National Highway
Freight Program projects funded under 23 U.S.C. 167.
The following provisions are from the U.S. Department of Labor
regulations in 29 CFR 5.5 “Contract provisions and related
matters” with minor revisions to conform to the FHWA- 1273
format and FHWA program requirements.
1. Minimum wages (29 CFR 5.5)
a. All laborers and mechanics employed or working upon
the site of the work, will be paid unconditionally and not less
often than once a week, and without subsequent deduction or
rebate on any account (except such payroll deductions as are
permitted by regulations issued by the Secretary of Labor
under the Copeland Act (29 CFR part 3)), the full amount of
wages and bona fide fringe benefits (or cash equivalents
thereof) due at time of payment computed at rates not less
than those contained in the wage determination of the
Secretary of Labor which is attached hereto and made a part
hereof, regardless of any contractual relationship which may
be alleged to exist between the contractor and such laborers
and mechanics.
Contributions made or costs reasonably anticipated for bona
fide fringe benefits under section 1(b)(2) of the Davis-Bacon
Act on behalf of laborers or mechanics are considered wages
paid to such laborers or mechanics, subject to the provisions of
paragraph 1.d. of this section; also, regular contributions made
or costs incurred for more than a weekly period (but not less
often than quarterly) under plans, funds, or programs which
cover the particular weekly period, are deemed to be
constructively made or incurred during such weekly period.
Such laborers and mechanics shall be paid the appropriate
wage rate and fringe benefits on the wage determination for the
classification of work actually performed, without regard to skill,
except as provided in 29 CFR 5.5(a)(4). Laborers or mechanics
performing work in more than one classification may be
compensated at the rate specified for each classification for the
time actually worked therein: Provided, That the employer's
payroll records accurately set forth the time spent in each
classification in which work is performed. The wage
determination (including any additional classification and wage
rates conformed under paragraph 1.b. of this section) and the
Davis-Bacon poster (WH–1321) shall be posted at all times by
the contractor and its subcontractors at the site of the work in a
prominent and accessible place where it can be easily seen by
the workers.
b. (1) The contracting officer shall require that any class of
laborers or mechanics, including helpers, which is not listed in the
wage determination and which is to be employed under the
contract shall be classified in conformance with the wage
determination. The contracting officer shall approve an additional
classification and wage rate and fringe benefits therefore only
when the following criteria have been met:
(i) The work to be performed by the classification
requested is not performed by a classification in the wage
determination; and
(ii) The classification is utilized in the area by the
construction industry; and
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RIVERSIDE PARK REGENERATION 76 Spec No.24-05
(iii) The proposed wage rate, including any bona fide
fringe benefits, bears a reasonable relationship to the
wage rates contained in the wage determination.
(2) If the contractor and the laborers and mechanics to be
employed in the classification (if known), or their
representatives, and the contracting officer agree on the
classification and wage rate (including the amount
designated for fringe benefits where appropriate), a report of
the action taken shall be sent by the contracting officer to the
Administrator of the Wage and Hour Division, U.S.
Department of Labor, Washington, DC 20210. The
Administrator, or an authorized representative, will approve,
modify, or disapprove every additional classification action
within 30 days of receipt and so advise the contracting
officer or will notify the contracting officer within the 30-day
period that additional time is necessary.
(3) In the event the contractor, the laborers or mechanics
to be employed in the classification or their representatives,
and the contracting officer do not agree on the proposed
classification and wage rate (including the amount
designated for fringe benefits, where appropriate), the
contracting officer shall refer the questions, including the
views of all interested parties and the recommendation of the
contracting officer, to the Administrator for determination.
The Administrator, or an authorized representative, will issue
a determination within 30 days of receipt and so advise the
contracting officer or will notify the contracting officer within
the 30-day period that additional time is necessary.
(4) The wage rate (including fringe benefits where
appropriate) determined pursuant to paragraphs 1.b.(2) or
1.b.(3) of this section, shall be paid to all workers performing
work in the classification under this contract from the first
day on which work is performed in the classification.
c. Whenever the minimum wage rate prescribed in the contract
for a class of laborers or mechanics includes a fringe benefit
which is not expressed as an hourly rate, the contractor shall
either pay the benefit as stated in the wage determination or shall
pay another bona fide fringe benefit or an hourly cash equivalent
thereof.
d. If the contractor does not make payments to a trustee or
other third person, the contractor may consider as part of the
wages of any laborer or mechanic the amount of any costs
reasonably anticipated in providing bona fide fringe benefits
under a plan or program, Provided, That the Secretary of Labor
has found, upon the written request of the contractor, that the
applicable standards of the Davis-Bacon Act have been met.
The Secretary of Labor may require the contractor to set aside
in a separate account assets for the meeting of obligations
under the plan or program.
2. Withholding (29 CFR 5.5)
The contracting agency shall upon its own action or upon written
request of an authorized representative of the Department of
Labor, withhold or cause to be withheld from the contractor
under this contract, or any other Federal contract with the same
prime contractor, or any other federally- assisted contract
subject to Davis-Bacon prevailing wage requirements, which is
held by the same prime contractor, so much of the accrued
payments or advances as may be considered necessary to pay
laborers and mechanics,
including apprentices, trainees, and helpers, employed by the
contractor or any subcontractor the full amount of wages
required by the contract. In the event of failure to pay any
laborer or mechanic, including any apprentice, trainee, or
helper, employed or working on the site of the work, all or part of
the wages required by the contract, the contracting agency may,
after written notice to the contractor, take such action as may be
necessary to cause the suspension of any further payment,
advance, or guarantee of funds until such violations have
ceased.
3. Payrolls and basic records (29 CFR 5.5)
a. Payrolls and basic records relating thereto shall be
maintained by the contractor during the course of the work and
preserved for a period of three years thereafter for all laborers
and mechanics working at the site of the work. Such records
shall contain the name, address, and social security number of
each such worker, his or her correct classification, hourly rates
of wages paid (including rates of contributions or costs
anticipated for bona fide fringe benefits or cash equivalents
thereof of the types described in section 1(b)(2)(B) of the
Davis-Bacon Act), daily and weekly number of hours worked,
deductions made and actual wages paid. Whenever the
Secretary of Labor has found under 29 CFR 5.5(a)(1)(iv) that
the wages of any laborer or mechanic include the amount of
any costs reasonably anticipated in providing benefits under a
plan or program described in section 1(b)(2)(B) of the Davis-
Bacon Act, the contractor shall maintain records which show
that the commitment to provide such benefits is enforceable,
that the plan or program is financially responsible, and that the
plan or program has been communicated in writing to the
laborers or mechanics affected, and records which show the
costs anticipated or the actual cost incurred in providing such
benefits. Contractors employing apprentices or trainees under
approved programs shall maintain written evidence of the
registration of apprenticeship programs and certification of
trainee programs, the registration of the apprentices and
trainees, and the ratios and wage rates prescribed in the
applicable programs.
b. (1) The contractor shall submit weekly for each week in which
any contract work is performed a copy of all payrolls to the
contracting agency. The payrolls submitted shall set out
accurately and completely all of the information required to be
maintained under 29 CFR 5.5(a)(3)(i), except that full social
security numbers and home addresses shall not be included on
weekly transmittals. Instead the payrolls shall only need to
include an individually identifying number for each employee
(e.g., the last four digits of the employee's social security
number). The required weekly payroll information may be
submitted in any form desired. Optional Form WH–347 is
available for this purpose from the Wage and Hour Division
Web site. The prime contractor is responsible for the
submission of copies of payrolls by all subcontractors.
Contractors and subcontractors shall maintain the full social
security number and current address of each covered worker,
and shall provide them upon request to the contracting agency
for transmission to the State DOT, the FHWA or the Wage and
Hour Division of the Department of Labor for purposes of an
investigation or audit of compliance with prevailing wage
requirements. It is not a violation of this section for a prime
contractor to require a subcontractor to provide addresses and
social security numbers to the prime contractor for its own
records, without weekly submission to the contracting agency.
(2) Each payroll submitted shall be accompanied by a
“Statement of Compliance,” signed by the contractor or
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subcontractor or his or her agent who pays or supervises the
payment of the persons employed under the contract and shall
certify the following:
(i) That the payroll for the payroll period contains the
information required to be provided under 29 CFR
5.5(a)(3)(ii), the appropriate information is being
maintained under 29 CFR 5.5(a)(3)(i), and that such
information is correct and complete;
(ii) That each laborer or mechanic (including each
helper, apprentice, and trainee) employed on the contract
during the payroll period has been paid the full weekly
wages earned, without rebate, either directly or indirectly,
and that no deductions have been made either directly or
indirectly from the full wages earned, other than
permissible deductions as set forth in 29 CFR part 3;
(iii) That each laborer or mechanic has been paid not
less than the applicable wage rates and fringe benefits or
cash equivalents for the classification of work performed,
as specified in the applicable wage determination
incorporated into the contract.
(3) The weekly submission of a properly executed
certification set forth on the reverse side of Optional Form
WH–347 shall satisfy the requirement for submission of the
“Statement of Compliance” required by paragraph 3.b.(2) of
this section.
(4) The falsification of any of the above certifications may
subject the contractor or subcontractor to civil or criminal
prosecution under 18 U.S.C. 1001 and 31 U.S.C. 231.
c. The contractor or subcontractor shall make the records
required under paragraph 3.a. of this section available for
inspection, copying, or transcription by authorized
representatives of the contracting agency, the State DOT, the
FHWA, or the Department of Labor, and shall permit such
representatives to interview employees during working hours on
the job. If the contractor or subcontractor fails to submit the
required records or to make them available, the FHWA may,
after written notice to the contractor, the contracting agency or
the State DOT, take such action as may be necessary to cause
the suspension of any further payment, advance, or guarantee
of funds. Furthermore, failure to submit the required records
upon request or to make such records available may be
grounds for debarment action pursuant to 29 CFR 5.12.
4. Apprentices and trainees (29 CFR 5.5)
a. Apprentices (programs of the USDOL).
Apprentices will be permitted to work at less than the
predetermined rate for the work they performed when they are
employed pursuant to and individually registered in a bona fide
apprenticeship program registered with the U.S. Department of
Labor, Employment and Training Administration, Office of
Apprenticeship Training, Employer and Labor Services, or with a
State Apprenticeship Agency recognized by the Office, or if a
person is employed in his or her first 90 days of probationary
employment as an apprentice in such an apprenticeship
program, who is not individually registered in the program, but
who has been certified by the Office of Apprenticeship Training,
Employer and Labor Services or a State
Apprenticeship Agency (where appropriate) to be eligible for
probationary employment as an apprentice.
The allowable ratio of apprentices to journeymen on the job site
in any craft classification shall not be greater than the ratio
permitted to the contractor as to the entire work force under the
registered program. Any worker listed on a payroll at an
apprentice wage rate, who is not registered or otherwise
employed as stated above, shall be paid not less than the
applicable wage rate on the wage determination for the
classification of work actually performed. In addition, any
apprentice performing work on the job site in excess of the ratio
permitted under the registered program shall be paid not less
than the applicable wage rate on the wage determination for the
work actually performed. Where a contractor is performing
construction on a project in a locality other than that in which its
program is registered, the ratios and wage rates (expressed in
percentages of the journeyman's hourly rate) specified in the
contractor's or subcontractor's registered program shall be
observed.
rate on the wage determination for the work actually performed.
Where a contractor is performing construction on a project in a
locality other than that in which its program is registered, the
ratios and wage rates (expressed in percentages of the
journeyman's hourly rate) specified in the contractor's or
subcontractor's registered program shall be observed.
Every apprentice must be paid at not less than the rate specified
in the registered program for the apprentice's level of progress,
expressed as a percentage of the journeymen hourly rate
specified in the applicable wage determination.
Apprentices shall be paid fringe benefits in accordance with the
provisions of the apprenticeship program. If the apprenticeship
program does not specify fringe benefits, apprentices must be
paid the full amount of fringe benefits listed on the wage
determination for the applicable classification. If the
Administrator determines that a different practice prevails for the
applicable apprentice classification, fringes shall be paid in
accordance with that determination.
In the event the Office of Apprenticeship Training, Employer and
Labor Services, or a State Apprenticeship Agency recognized
by the Office, withdraws approval of an apprenticeship program,
the contractor will no longer be permitted to utilize apprentices
at less than the applicable predetermined rate for the work
performed until an acceptable program is approved.
b. Trainees (programs of the USDOL).
Except as provided in 29 CFR 5.16, trainees will not be
permitted to work at less than the predetermined rate for the
work performed unless they are employed pursuant to and
individually registered in a program which has received prior
approval, evidenced by formal certification by the U.S.
Department of Labor, Employment and Training Administration.
The ratio of trainees to journeymen on the job site shall not be
greater than permitted under the plan approved by the
Employment and Training Administration.
Every trainee must be paid at not less than the rate specified in
the approved program for the trainee's level of progress,
expressed as a percentage of the journeyman hourly rate
specified in the applicable wage determination. Trainees shall
be paid fringe benefits in accordance with the provisions of the
trainee program. If the trainee program does not mention fringe
benefits, trainees shall be paid the full amount of fringe benefits
listed on the wage determination unless the Administrator of the
Wage and Hour Division determines that there is an
apprenticeship program associated with the
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RIVERSIDE PARK REGENERATION 78 Spec No.24-05
corresponding journeyman wage rate on the wage
determination which provides for less than full fringe benefits for
apprentices. Any employee listed on the payroll at a trainee rate
who is not registered and participating in a training plan
approved by the Employment and Training Administration shall
be paid not less than the applicable wage rate on the wage
determination for the classification of work actually performed. In
addition, any trainee performing work on the job site in excess of
the ratio permitted under the registered program shall be paid
not less than the applicable wage rate on the wage
determination for the work actually performed.
In the event the Employment and Training Administration
withdraws approval of a training program, the contractor will no
longer be permitted to utilize trainees at less than the applicable
predetermined rate for the work performed until an acceptable
program is approved.
c. Equal employment opportunity. The utilization of
apprentices, trainees and journeymen under this part shall be
in conformity with the equal employment opportunity
requirements of Executive Order 11246, as amended, and 29
CFR part 30.
d. Apprentices and Trainees (programs of the U.S. DOT).
Apprentices and trainees working under apprenticeship and skill
training programs which have been certified by the Secretary of
Transportation as promoting EEO in connection with Federal-
aid highway construction programs are not subject to the
requirements of paragraph 4 of this Section IV. 23 CFR
230.111(e)(2). The straight time hourly wage rates for
apprentices and trainees under such programs will be
established by the particular programs. The ratio of apprentices
and trainees to journeymen shall not be greater than permitted
by the terms of the particular program.
5. Compliance with Copeland Act requirements. The
contractor shall comply with the requirements of 29 CFR part
3, which are incorporated by reference in this contract as
provided in 29 CFR 5.5.
6. Subcontracts. The contractor or subcontractor shall insert
Form FHWA-1273 in any subcontracts and also require the
subcontractors to include Form FHWA-1273 in any lower tier
subcontracts. The prime contractor shall be responsible for the
compliance by any subcontractor or lower tier subcontractor
with all the contract clauses in 29 CFR 5.5.
7. Contract termination: debarment. A breach of the
contract clauses in 29 CFR 5.5 may be grounds for termination
of the contract, and for debarment as a contractor and a
subcontractor as provided in 29 CFR 5.12.
8. Compliance with Davis-Bacon and Related Act
requirements. All rulings and interpretations of the Davis-
Bacon and Related Acts contained in 29 CFR parts 1, 3, and 5
are herein incorporated by reference in this contract as
provided in 29 CFR 5.5.
9. Disputes concerning labor standards. As provided in 29
CFR 5.5, disputes arising out of the labor standards provisions
of this contract shall not be subject to the general disputes
clause of this contract. Such disputes shall be resolved in
accordance with the procedures of the Department of Labor
set forth in 29 CFR parts 5, 6, and 7. Disputes within the meaning
of this clause include disputes between the contractor (or any of
its subcontractors) and the contracting agency, the
U.S. Department of Labor, or the employees or their
representatives.
10. Certification of eligibility (29 CFR 5.5)
a. By entering into this contract, the contractor certifies that
neither it (nor he or she) nor any person or firm who has an
interest in the contractor's firm is a person or firm ineligible to
be awarded Government contracts by virtue of section 3(a) of
the Davis-Bacon Act or 29 CFR 5.12(a)(1).
b. No part of this contract shall be subcontracted to any person
or firm ineligible for award of a Government contract by virtue
of section 3(a) of the Davis-Bacon Act or 29 CFR 5.12(a)(1).
c. The penalty for making false statements is prescribed in the
U.S. Criminal Code, 18 U.S.C. 1001.
V. CONTRACT WORK HOURS AND SAFETY STANDARDS
ACT
Pursuant to 29 CFR 5.5(b), the following clauses apply to any
Federal-aid construction contract in an amount in excess of
$100,000 and subject to the overtime provisions of the Contract
Work Hours and Safety Standards Act. These clauses shall be
inserted in addition to the clauses required by 29 CFR 5.5(a) or
29 CFR 4.6. As used in this paragraph, the terms laborers and
mechanics include watchmen and guards.
1. Overtime requirements. No contractor or subcontractor
contracting for any part of the contract work which may require
or involve the employment of laborers or mechanics shall
require or permit any such laborer or mechanic in any
workweek in which he or she is employed on such work to
work in excess of forty hours in such workweek unless such
laborer or mechanic receives compensation at a rate not less
than one and one-half times the basic rate of pay for all hours
worked in excess of forty hours in such workweek. 29 CFR
5.5.
2. Violation; liability for unpaid wages; liquidated
damages. In the event of any violation of the clause set forth
in paragraph 1 of this section, the contractor and any
subcontractor responsible therefor shall be liable for the
unpaid wages. In addition, such contractor and subcontractor
shall be liable to the United States (in the case of work done
under contract for the District of Columbia or a territory, to such
District or to such territory), for liquidated damages. Such
liquidated damages shall be computed with respect to each
individual laborer or mechanic, including watchmen and guards,
employed in violation of the clause set forth in paragraph 1 of
this section, in the sum currently provided in 29 CFR 5.5(b)(2)*
for each calendar day on which such individual was required or
permitted to work in excess of the standard workweek of forty
hours without payment of the overtime wages required by the
clause set forth in paragraph 1 of this section. 29 CFR 5.5.
* $27 as of January 23, 2019 (See 84 FR 213-01, 218) as may be
adjusted annually by the Department of Labor; pursuant to the
Federal Civil Penalties Inflation Adjustment Act of 1990).
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RIVERSIDE PARK REGENERATION 79 Spec No.24-05
3. Withholding for unpaid wages and liquidated damages.
The FHWA or the contacting agency shall upon its own action
or upon written request of an authorized representative of the
Department of Labor withhold or cause to be withheld, from
any moneys payable on account of work performed by the
contractor or subcontractor under any such contract or any
other Federal contract with the same prime contractor, or any
other federally-assisted contract subject to the Contract Work
Hours and Safety Standards Act, which is held by the same
prime contractor, such sums as may be determined to be
necessary to satisfy any liabilities of such contractor or
subcontractor for unpaid wages and liquidated damages as
provided in the clause set forth in paragraph 2 of this section.
29 CFR 5.5.
4. Subcontracts. The contractor or subcontractor shall insert
in any subcontracts the clauses set forth in paragraphs 1
through 4 of this section and also a clause requiring the
subcontractors to include these clauses in any lower tier
subcontracts. The prime contractor shall be responsible for
compliance by any subcontractor or lower tier subcontractor
with the clauses set forth in paragraphs 1 through 4 of this
section. 29 CFR 5.5.
VI. SUBLETTING OR ASSIGNING THE CONTRACT
This provision is applicable to all Federal-aid construction
contracts on the National Highway System pursuant to 23 CFR
635.116.
1. The contractor shall perform with its own organization
contract work amounting to not less than 30 percent (or a
greater percentage if specified elsewhere in the contract) of
the total original contract price, excluding any specialty items
designated by the contracting agency. Specialty items may be
performed by subcontract and the amount of any such
specialty items performed may be deducted from the total
original contract price before computing the amount of work
required to be performed by the contractor's own organization
(23 CFR 635.116).
a. The term “perform work with its own organization” in
paragraph 1 of Section VI refers to workers employed or
leased by the prime contractor, and equipment owned or
rented by the prime contractor, with or without operators.
Such term does not include employees or equipment of a
subcontractor or lower tier subcontractor, agents of the prime
contractor, or any other assignees. The term may include
payments for the costs of hiring leased employees from an
employee leasing firm meeting all relevant Federal and State
regulatory requirements. Leased employees may only be
included in this term if the prime contractor meets all of the
following conditions: (based on longstanding interpretation)
(1) the prime contractor maintains control over the
supervision of the day-to-day activities of the leased
employees;
(2) the prime contractor remains responsible for the quality
of the work of the leased employees;
(3) the prime contractor retains all power to accept or
exclude individual employees from work on the project; and
(4) the prime contractor remains ultimately responsible for
the payment of predetermined minimum wages, the
submission of payrolls, statements of compliance and all
other Federal regulatory requirements.
b. "Specialty Items" shall be construed to be limited to work
that requires highly specialized knowledge, abilities, or
equipment not ordinarily available in the type of contracting
organizations qualified and expected to bid or propose on the
contract as a whole and in general are to be limited to minor
components of the overall contract. 23 CFR 635.102.
2. Pursuant to 23 CFR 635.116(a), the contract amount upon
which the requirements set forth in paragraph (1) of Section VI
is computed includes the cost of material and manufactured
products which are to be purchased or produced by the
contractor under the contract provisions.
3. Pursuant to 23 CFR 635.116(c), the contractor shall furnish
(a) a competent superintendent or supervisor who is employed
by the firm, has full authority to direct performance of the work
in accordance with the contract requirements, and is in charge
of all construction operations (regardless of who performs the
work) and (b) such other of its own organizational resources
(supervision, management, and engineering services) as the
contracting officer determines is necessary to assure the
performance of the contract.
4. No portion of the contract shall be sublet, assigned or
otherwise disposed of except with the written consent of the
contracting officer, or authorized representative, and such
consent when given shall not be construed to relieve the
contractor of any responsibility for the fulfillment of the
contract. Written consent will be given only after the
contracting agency has assured that each subcontract is
evidenced in writing and that it contains all pertinent provisions
and requirements of the prime contract. (based on long-
standing interpretation of 23 CFR 635.116).
5. The 30-percent self-performance requirement of paragraph
(1) is not applicable to design-build contracts; however,
contracting agencies may establish their own self-performance
requirements. 23 CFR 635.116(d).
VII. SAFETY: ACCIDENT PREVENTION
This provision is applicable to all Federal-aid construction
contracts and to all related subcontracts.
1. In the performance of this contract the contractor shall
comply with all applicable Federal, State, and local laws
governing safety, health, and sanitation (23 CFR Part 635).
The contractor shall provide all safeguards, safety devices and
protective equipment and take any other needed actions as it
determines, or as the contracting officer may determine, to be
reasonably necessary to protect the life and health of
employees on the job and the safety of the public and to
protect property in connection with the performance of the
work covered by the contract. 23 CFR 635.108.
2. It is a condition of this contract, and shall be made a
condition of each subcontract, which the contractor enters into
pursuant to this contract, that the contractor and any
subcontractor shall not permit any employee, in performance
of the contract, to work in surroundings or under conditions
which are unsanitary, hazardous or dangerous to his/her
health or safety, as determined under construction safety and
health standards (29 CFR Part 1926) promulgated by the
Secretary of Labor, in accordance with Section 107 of the
Contract Work Hours and Safety Standards Act (40 U.S.C.
3704). 29 CFR 1926.10.
3. Pursuant to 29 CFR 1926.3, it is a condition of this contract
that the Secretary of Labor or authorized representative
thereof, shall have right of entry to any site of contract
performance to inspect or investigate the matter of compliance
Page 720 of 791
RIVERSIDE PARK REGENERATION 80 Spec No.24-05
with the construction safety and health standards and to carry
out the duties of the Secretary under Section 107 of the
Contract Work Hours and Safety Standards Act (40 U.S.C.
3704).
VIII. FALSE STATEMENTS CONCERNING HIGHWAY
PROJECTS
This provision is applicable to all Federal-aid construction
contracts and to all related subcontracts.
In order to assure high quality and durable construction in
conformity with approved plans and specifications and a high
degree of reliability on statements and representations made by
engineers, contractors, suppliers, and workers on Federal- aid
highway projects, it is essential that all persons concerned with
the project perform their functions as carefully, thoroughly, and
honestly as possible. Willful falsification, distortion, or
misrepresentation with respect to any facts related to the project
is a violation of Federal law. To prevent any misunderstanding
regarding the seriousness of these and similar acts, Form
FHWA-1022 shall be posted on each Federal-aid highway
project (23 CFR Part 635) in one or more places where it is
readily available to all persons concerned with the project:
18 U.S.C. 1020 reads as follows:
"Whoever, being an officer, agent, or employee of the United
States, or of any State or Territory, or whoever, whether a
person, association, firm, or corporation, knowingly makes any
false statement, false representation, or false report as to the
character, quality, quantity, or cost of the material used or to be
used, or the quantity or quality of the work performed or to be
performed, or the cost thereof in connection with the submission
of plans, maps, specifications, contracts, or costs of
construction on any highway or related project submitted for
approval to the Secretary of Transportation; or
Whoever knowingly makes any false statement, false
representation, false report or false claim with respect to the
character, quality, quantity, or cost of any work performed or to
be performed, or materials furnished or to be furnished, in
connection with the construction of any highway or related
project approved by the Secretary of Transportation; or
Whoever knowingly makes any false statement or false
representation as to material fact in any statement, certificate, or
report submitted pursuant to provisions of the Federal-aid
Roads Act approved July 11, 1916, (39 Stat. 355), as amended
and supplemented;
Shall be fined under this title or imprisoned not more than 5
years or both."
IX. IMPLEMENTATION OF CLEAN AIR ACT AND FEDERAL
WATER POLLUTION CONTROL ACT (42 U.S.C. 7606; 2
CFR 200.88; EO 11738)
This provision is applicable to all Federal-aid construction
contracts in excess of $150,000 and to all related subcontracts.
48 CFR 2.101; 2 CFR 200.326.
By submission of this bid/proposal or the execution of this
contract or subcontract, as appropriate, the bidder, proposer,
Federal-aid construction contractor, subcontractor, supplier, or
vendor agrees to comply with all applicable standards, orders
or regulations issued pursuant to the Clean Air Act (42 U.S.C.
7401-7671q) and the Federal Water Pollution Control Act, as
amended (33 U.S.C. 1251-1387). Violations must be reported to
the Federal Highway Administration and the Regional Office of
the Environmental Protection Agency. 2 CFR Part 200,
Appendix II.
The contractor agrees to include or cause to be included the
requirements of this Section in every subcontract, and further
agrees to take such action as the contracting agency may direct
as a means of enforcing such requirements. 2 CFR 200.326.
X. CERTIFICATION REGARDING DEBARMENT,
SUSPENSION, INELIGIBILITY AND VOLUNTARY
EXCLUSION
This provision is applicable to all Federal-aid construction
contracts, design-build contracts, subcontracts, lower-tier
subcontracts, purchase orders, lease agreements, consultant
contracts or any other covered transaction requiring FHWA
approval or that is estimated to cost $25,000 or more – as
defined in 2 CFR Parts 180 and 1200. 2 CFR 180.220 and
1200.220.
1. Instructions for Certification – First Tier Participants:
a. By signing and submitting this proposal, the prospective
first tier participant is providing the certification set out below.
b. The inability of a person to provide the certification set out
below will not necessarily result in denial of participation in this
covered transaction. The prospective first tier participant shall
submit an explanation of why it cannot provide the certification
set out below. The certification or explanation will be
considered in connection with the department or agency's
determination whether to enter into this transaction. However,
failure of the prospective first tier participant to furnish a
certification or an explanation shall disqualify such a person
from participation in this transaction. 2 CFR 180.320.
c. The certification in this clause is a material representation
of fact upon which reliance was placed when the contracting
agency determined to enter into this transaction. If it is later
determined that the prospective participant knowingly rendered
an erroneous certification, in addition to other remedies
available to the Federal Government, the contracting agency
may terminate this transaction for cause of default. 2 CFR
180.325.
d. The prospective first tier participant shall provide
immediate written notice to the contracting agency to whom
this proposal is submitted if any time the prospective first tier
participant learns that its certification was erroneous when
submitted or has become erroneous by reason of changed
circumstances. 2 CFR 180.345 and 180.350.
e. The terms "covered transaction," "debarred,"
"suspended," "ineligible," "participant," "person," "principal,"
and "voluntarily excluded," as used in this clause, are defined
in 2 CFR Parts 180, Subpart I, 180.900-180.1020, and 1200.
“First Tier Covered Transactions” refers to any covered
transaction between a recipient or subrecipient of Federal
funds and a participant (such as the prime or general contract).
“Lower Tier Covered Transactions” refers to any covered
transaction under a First Tier Covered Transaction (such as
subcontracts). “First Tier Participant” refers to the participant
Page 721 of 791
RIVERSIDE PARK REGENERATION 81 Spec No.24-05
who has entered into a covered transaction with a recipient or
subrecipient of Federal funds (such as the prime or general
contractor). “Lower Tier Participant” refers any participant who
has entered into a covered transaction with a First Tier
Participant or other Lower Tier Participants (such as
subcontractors and suppliers).
f. The prospective first tier participant agrees by submitting
this proposal that, should the proposed covered transaction be
entered into, it shall not knowingly enter into any lower tier
covered transaction with a person who is debarred,
suspended, declared ineligible, or voluntarily excluded from
participation in this covered transaction, unless authorized by
the department or agency entering into this transaction. 2
CFR 180.330.
g. The prospective first tier participant further agrees by
submitting this proposal that it will include the clause titled
"Certification Regarding Debarment, Suspension, Ineligibility
and Voluntary Exclusion-Lower Tier Covered Transactions,"
provided by the department or contracting agency, entering
into this covered transaction, without modification, in all lower
tier covered transactions and in all solicitations for lower tier
covered transactions exceeding the $25,000 threshold. 2 CFR
180.220 and 180.300.
h. A participant in a covered transaction may rely upon a
certification of a prospective participant in a lower tier covered
transaction that is not debarred, suspended, ineligible, or
voluntarily excluded from the covered transaction, unless it
knows that the certification is erroneous. 2 CFR 180.300;
180.320, and 180.325. A participant is responsible for
ensuring that its principals are not suspended, debarred, or
otherwise ineligible to participate in covered transactions. 2
CFR 180.335. To verify the eligibility of its principals, as well
as the eligibility of any lower tier prospective participants, each
participant may, but is not required to, check the System for
Award Management website (https://www.sam.gov/). 2 CFR
180.300, 180.320, and 180.325.
i. Nothing contained in the foregoing shall be construed to
require the establishment of a system of records in order to
render in good faith the certification required by this clause.
The knowledge and information of the prospective participant
is not required to exceed that which is normally possessed by
a prudent person in the ordinary course of business dealings.
j. Except for transactions authorized under paragraph (f) of
these instructions, if a participant in a covered transaction
knowingly enters into a lower tier covered transaction with a
person who is suspended, debarred, ineligible, or voluntarily
excluded from participation in this transaction, in addition to
other remedies available to the Federal Government, the
department or agency may terminate this transaction for cause
or default. 2 CFR 180.325.
* * * * *
2. Certification Regarding Debarment, Suspension,
Ineligibility and Voluntary Exclusion – First Tier
Participants:
a. The prospective first tier participant certifies to the best of
its knowledge and belief, that it and its principals:
(1) Are not presently debarred, suspended, proposed for
debarment, declared ineligible, or voluntarily excluded from
participating in covered transactions by any Federal
department or agency, 2 CFR 180.335;.
(2) Have not within a three-year period preceding this
proposal been convicted of or had a civil judgment rendered
against them for commission of fraud or a criminal offense in
connection with obtaining, attempting to obtain, or performing
a public (Federal, State, or local) transaction or contract under
a public transaction; violation of Federal or State antitrust
statutes or commission of embezzlement, theft, forgery,
bribery, falsification or destruction of records, making false
statements, or receiving stolen property, 2 CFR 180.800;
(3) Are not presently indicted for or otherwise criminally or
civilly charged by a governmental entity (Federal, State or
local) with commission of any of the offenses enumerated in
paragraph (a)(2) of this certification, 2 CFR 180.700 and
180.800; and
(4) Have not within a three-year period preceding this
application/proposal had one or more public transactions
(Federal, State or local) terminated for cause or default. 2
CFR 180.335(d).
(5) Are not a corporation that has been convicted of a felony
violation under any Federal law within the two-year period
preceding this proposal (USDOT Order 4200.6 implementing
appropriations act requirements); and
(6) Are not a corporation with any unpaid Federal tax liability
that has been assessed, for which all judicial and
administrative remedies have been exhausted, or have lapsed,
and that is not being paid in a timely manner pursuant to an
agreement with the authority responsible for collecting the tax
liability (USDOT Order 4200.6 implementing appropriations act
requirements).
b. Where the prospective participant is unable to certify to
any of the statements in this certification, such prospective
participant should attach an explanation to this proposal. 2
CFR 180.335 and 180.340.
3. Instructions for Certification - Lower Tier Participants:
(Applicable to all subcontracts, purchase orders, and other lower
tier transactions requiring prior FHWA approval or estimated to
cost $25,000 or more - 2 CFR Parts 180 and 1200). 2 CFR
180.220 and 1200.220.
a. By signing and submitting this proposal, the prospective
lower tier participant is providing the certification set out below.
b. The certification in this clause is a material representation
of fact upon which reliance was placed when this transaction
was entered into. If it is later determined that the prospective
lower tier participant knowingly rendered an erroneous
certification, in addition to other remedies available to the
Federal Government, the department, or agency with which
this transaction originated may pursue available remedies,
including suspension and/or debarment.
c. The prospective lower tier participant shall provide
immediate written notice to the person to which this proposal is
submitted if at any time the prospective lower tier participant
learns that its certification was erroneous by reason of
changed circumstances. 2 CFR 180.365.
d. The terms "covered transaction," "debarred,"
"suspended," "ineligible," "participant," "person," "principal,"
and "voluntarily excluded," as used in this clause, are defined
in 2 CFR Parts 180, Subpart I, 180.900 – 180.1020, and 1200.
You may contact the person to which this proposal is
Page 722 of 791
RIVERSIDE PARK REGENERATION 82 Spec No.24-05
submitted for assistance in obtaining a copy of those regulations.
“First Tier Covered Transactions” refers to any covered
transaction between a recipient or subrecipient of Federal funds
and a participant (such as the prime or general contract). “Lower
Tier Covered Transactions” refers to any covered transaction
under a First Tier Covered Transaction (such as subcontracts).
“First Tier Participant” refers to the participant who has entered
into a covered transaction with a recipient or subrecipient of
Federal funds (such as the prime or general contractor). “Lower
Tier Participant” refers any participant who has entered into a
covered transaction with a First Tier Participant or other Lower
Tier Participants (such as subcontractors and suppliers).
e. The prospective lower tier participant agrees by
submitting this proposal that, should the proposed covered
transaction be entered into, it shall not knowingly enter into
any lower tier covered transaction with a person who is
debarred, suspended, declared ineligible, or voluntarily
excluded from participation in this covered transaction, unless
authorized by the department or agency with which this
transaction originated. 2 CFR 1200.220 and 1200.332.
f. The prospective lower tier participant further agrees by
submitting this proposal that it will include this clause titled
"Certification Regarding Debarment, Suspension, Ineligibility
and Voluntary Exclusion-Lower Tier Covered Transaction,"
without modification, in all lower tier covered transactions and
in all solicitations for lower tier covered transactions exceeding
the $25,000 threshold. 2 CFR 180.220 and 1200.220.
g. A participant in a covered transaction may rely upon a
certification of a prospective participant in a lower tier covered
transaction that is not debarred, suspended, ineligible, or
voluntarily excluded from the covered transaction, unless it
knows that the certification is erroneous. A participant is
responsible for ensuring that its principals are not suspended,
debarred, or otherwise ineligible to participate in covered
transactions. To verify the eligibility of its principals, as well as
the eligibility of any lower tier prospective participants, each
participant may, but is not required to, check the System for
Award Management website (https://www.sam.gov/), which is
compiled by the General Services Administration. 2 CFR
180.300, 180.320, 180.330, and 180.335.
h. Nothing contained in the foregoing shall be construed to
require establishment of a system of records in order to render
in good faith the certification required by this clause. The
knowledge and information of participant is not required to
exceed that which is normally possessed by a prudent person
in the ordinary course of business dealings.
i. Except for transactions authorized under paragraph e of
these instructions, if a participant in a covered transaction
knowingly enters into a lower tier covered transaction with a
person who is suspended, debarred, ineligible, or voluntarily
excluded from participation in this transaction, in addition to
other remedies available to the Federal Government, the
department or agency with which this transaction originated
may pursue available remedies, including suspension and/or
debarment. 2 CFR 180.325.
* * * * *
Certification Regarding Debarment, Suspension,
Ineligibility and Voluntary Exclusion--Lower Tier
Participants:
1. The prospective lower tier participant certifies, by
submission of this proposal, that neither it nor its principals:
(a) is presently debarred, suspended, proposed for debarment,
declared ineligible, or voluntarily excluded from participating in
covered transactions by any Federal department or agency, 2
CFR 180.355;
(b) is a corporation that has been convicted of a felony
violation under any Federal law within the two-year period
preceding this proposal (USDOT Order 4200.6 implementing
appropriations act requirements); and
(c) is a corporation with any unpaid Federal tax liability that
has been assessed, for which all judicial and administrative
remedies have been exhausted, or have lapsed, and that is
not being paid in a timely manner pursuant to an agreement
with the authority responsible for collecting the tax liability.
(USDOT Order 4200.6 implementing appropriations act
requirements)
2. Where the prospective lower tier participant is unable to
certify to any of the statements in this certification, such
prospective participant should attach an explanation to this
proposal.
* * * * *
XI. CERTIFICATION REGARDING USE OF CONTRACT
FUNDS FOR LOBBYING
This provision is applicable to all Federal-aid construction
contracts and to all related subcontracts which exceed
$100,000. 49 CFR Part 20, App. A.
1. The prospective participant certifies, by signing and
submitting this bid or proposal, to the best of his or her
knowledge and belief, that:
a. No Federal appropriated funds have been paid or will be
paid, by or on behalf of the undersigned, to any person for
influencing or attempting to influence an officer or employee of
any Federal agency, a Member of Congress, an officer or
employee of Congress, or an employee of a Member of
Congress in connection with the awarding of any Federal
contract, the making of any Federal grant, the making of any
Federal loan, the entering into of any cooperative agreement,
and the extension, continuation, renewal, amendment, or
modification of any Federal contract, grant, loan, or
cooperative agreement.
b. If any funds other than Federal appropriated funds have
been paid or will be paid to any person for influencing or
attempting to influence an officer or employee of any Federal
agency, a Member of Congress, an officer or employee of
Congress, or an employee of a Member of Congress in
connection with this Federal contract, grant, loan, or
cooperative agreement, the undersigned shall complete and
submit Standard Form-LLL, "Disclosure Form to Report
Lobbying," in accordance with its instructions.
2. This certification is a material representation of fact upon
which reliance was placed when this transaction was made or
entered into. Submission of this certification is a prerequisite
for making or entering into this transaction imposed by 31
U.S.C. 1352. Any person who fails to file the required certification
shall be subject to a civil penalty of not less than
$10,000 and not more than $100,000 for each such failure.
3. The prospective participant also agrees by submitting its
bid or proposal that the participant shall require that the
language of this certification be included in all lower tier
Page 723 of 791
RIVERSIDE PARK REGENERATION 83 Spec No.24-05
subcontracts, which exceed $100,000 and that all such recipients
shall certify and disclose accordingly.
XII. USE OF UNITED STATES-FLAG VESSELS:
This provision is applicable to all Federal-aid construction
contracts, design-build contracts, subcontracts, lower-tier
subcontracts, purchase orders, lease agreements, or any other
covered transaction. 46 CFR Part 381.
This requirement applies to material or equipment that is
acquired for a specific Federal-aid highway project. 46 CFR
381.7. It is not applicable to goods or materials that come into
inventories independent of an FHWA funded-contract.
When oceanic shipments (or shipments across the Great Lakes)
are necessary for materials or equipment acquired for a specific
Federal-aid construction project, the bidder, proposer, contractor,
subcontractor, or vendor agrees:
1. To utilize privately owned United States-flag commercial
vessels to ship at least 50 percent of the gross tonnage
(computed separately for dry bulk carriers, dry cargo liners,
and tankers) involved, whenever shipping any equipment,
material, or commodities pursuant to this contract, to the
extent such vessels are available at fair and reasonable rates
for United States-flag commercial vessels. 46 CFR 381.7.
2. To furnish within 20 days following the date of loading for
shipments originating within the United States or within 30
working days following the date of loading for shipments
originating outside the United States, a legible copy of a rated,
‘on-board’ commercial ocean bill-of-lading in English for each
shipment of cargo described in paragraph (b)(1) of this section
to both the Contracting Officer (through the prime contractor in
the case of subcontractor bills-of-lading) and to the Office of
Cargo and Commercial Sealift (MAR-620), Maritime
Administration, Washington, DC 20590. (MARAD requires
copies of the ocean carrier's (master) bills of lading, certified
onboard, dated, with rates and charges. These bills of lading
may contain business sensitive information and therefore may
be submitted directly to MARAD by the Ocean Transportation
Intermediary on behalf of the contractor). 46 CFR 381.7.
Page 724 of 791
RIVERSIDE PARK REGENERATION 84 Spec No.24-05
ATTACHMENT A - EMPLOYMENT AND MATERIALS PREFERENCE FOR
APPALACHIAN DEVELOPMENT HIGHWAY SYSTEM OR APPALACHIAN
LOCAL ACCESS
ROAD CONTRACTS (23 CFR 633, Subpart B, Appendix B) This provision is
applicable to all Federal-aid projects funded under the Appalachian Regional
Development Act of 1965.
1. During the performance of this contract, the contractor undertaking to
do work which is, or reasonably may be, done as on-site work, shall give
preference to qualified persons who regularly reside in the labor area as
designated by the DOL wherein the contract work is situated, or the
subregion, or the Appalachian counties of the State wherein the contract
work is situated, except:
a. To the extent that qualified persons regularly residing in the area are
not available.
b. For the reasonable needs of the contractor to employ supervisory or
specially experienced personnel necessary to assure an efficient
execution of the contract work.
c. For the obligation of the contractor to offer employment to present or
former employees as the result of a lawful collective bargaining contract,
provided that the number of nonresident persons employed under this
subparagraph (1c) shall not exceed 20 percent of the total number of
employees employed by the contractor on the contract work, except as
provided in subparagraph (4) below.
2. The contractor shall place a job order with the State Employment
Service indicating (a) the classifications of the laborers, mechanics and
other employees required to perform the contract work, (b) the number of
employees required in each classification, (c) the date on which the
participant estimates such employees will be required, and (d) any other
pertinent information required by the State Employment Service to complete
the job order form. The job order may be placed with the State Employment
Service in writing or by telephone. If during the course of the contract work,
the information submitted by the contractor in the original job order is
substantially modified, the participant shall promptly notify the State
Employment Service.
3. The contractor shall give full consideration to all qualified job applicants
referred to him by the State Employment Service. The contractor is not
required to grant employment to any job applicants who, in his opinion, are
not qualified to perform the classification of work required.
4. If, within one week following the placing of a job order by the contractor
with the State Employment Service, the State Employment Service is
unable to refer any qualified job applicants to the contractor, or less than the
number requested, the State Employment Service will forward a certificate
to the contractor indicating the unavailability of applicants. Such certificate
shall be made a part of the contractor's permanent project records. Upon
receipt of this certificate, the contractor may employ persons who do not
normally reside in the labor area to fill positions covered by the certificate,
notwithstanding the provisions of subparagraph (1c) above.
5. The provisions of 23 CFR 633.207(e) allow the contracting agency to
provide a contractual preference for the use of mineral resource materials
native to the Appalachian region.
6. The contractor shall include the provisions of Sections 1 through 4 of
this Attachment A in every subcontract for work which is, or reasonably
may be, done as on-site work.
Page 725 of 791
RIVERSIDE PARK REGENERATION 85 Spec No.24-05
2. FEMALE AND MINORITY GOALS
To comply with Section II, "Nondiscrimination," of "Required Contract Provisions Federal-Aid Construction
Contracts," the following are for female and minority utilization goals for Federal-aid construction contracts and
subcontracts that exceed $10,000:
The nationwide goal for female utilization is 6.9 percent.
The goals for minority utilization [45 Fed Reg 65984 (10/3/1980)] are as follows:
MINORITY UTILIZATION GOALS
Economic Area Goal
(Percent)
174
Redding CA:
Non-SMSA (Standard Metropolitan Statistical Area) Counties:
CA Lassen; CA Modoc; CA Plumas; CA Shasta; CA Siskiyou; CA Tehama
6.8
175
Eureka, CA
Non-SMSA Counties:
CA Del Norte; CA Humboldt; CA Trinity
6.6
San Francisco-Oakland-San Jose, CA:
28.9
25.6
19.6
14.9
9.1
17.1
23.2
SMSA Counties:
7120 Salinas-Seaside-Monterey, CA
CA Monterey
7360 San Francisco-Oakland
CA Alameda; CA Contra Costa; CA Marin; CA San Francisco; CA San Mateo
7400 San Jose, CA
176 CA Santa Clara, CA 7485 Santa Cruz, CA
CA Santa Cruz
7500 Santa Rosa
CA Sonoma
8720 Vallejo-Fairfield-Napa, CA
CA Napa; CA Solano
Non-SMSA Counties:
CA Lake; CA Mendocino; CA San Benito
177
Sacramento, CA:
SMSA Counties:
6920 Sacramento, CA
CA Placer; CA Sacramento; CA Yolo
Non-SMSA Counties
CA Butte; CA Colusa; CA El Dorado; CA Glenn; CA Nevada; CA Sierra; CA Sutter; CA Yuba
16.1
14.3
Stockton-Modesto, CA:
SMSA Counties:
5170 Modesto, CA 12.3
178 CA Stanislaus
8120 Stockton, CA 24.3
CA San Joaquin
Non-SMSA Counties 19.8
CA Alpine; CA Amador; CA Calaveras; CA Mariposa; CA Merced; CA Tuolumne
Fresno-Bakersfield, CA
SMSA Counties:
179 0680 Bakersfield, CA 19.1
CA Kern
2840 Fresno, CA 26.1
Page 726 of 791
RIVERSIDE PARK REGENERATION 86 Spec No.24-05
CA Fresno
Non-SMSA Counties:
CA Kings; CA Madera; CA Tulare
23.6
Los Angeles, CA:
11.9
28.3
21.5
19.0
19.7
24.6
SMSA Counties:
0360 Anaheim-Santa Ana-Garden Grove, CA
CA Orange
4480 Los Angeles-Long Beach, CA
CA Los Angeles
180 6000 Oxnard-Simi Valley-Ventura, CA CA Ventura
6780 Riverside-San Bernardino-Ontario, CA
CA Riverside; CA San Bernardino
7480 Santa Barbara-Santa Maria-Lompoc, CA
CA Santa Barbara
Non-SMSA Counties
CA Inyo; CA Mono; CA San Luis Obispo
San Diego, CA:
16.9
18.2
SMSA Counties
181 7320 San Diego, CA CA San Diego
Non-SMSA Counties
CA Imperial
For the last full week July during which work is performed under the contract, you and each non material-
supplier subcontractor with a subcontract of $10,000 or more must complete Form FHWA PR-1391
(Appendix C to 23 CFR 230). Submit the forms by August 15.
3. TITLE VI ASSURANCES
During the performance of this Agreement, the contractor, for itself, its assignees and successors in
interest (hereinafter collectively referred to as CONTRACTOR) agrees as follows:
1. Compliance with Regulations: CONTRACTOR shall comply with the regulations relative to
nondiscrimination in federally assisted programs of the Department of Transportation, Title 49, Code
of Federal Regulations, Part 21, as they may be amended from time to time, (hereinafter referred to
as the REGULATIONS), which are herein incorporated by reference and made a part of this
agreement.
2. Nondiscrimination: CONTRACTOR, with regard to the work performed by it during the
AGREEMENT, shall not discriminate on the grounds of race, color, sex, national origin, religion, age,
or disability in the selection and retention of sub-applicants, including procurements of materials and
leases of equipment. CONTRACTOR shall not participate either directly or indirectly in the
discrimination prohibited by Section 21.5 of the Regulations, including employment practices when
the agreement covers a program set forth in Appendix B of the Regulations.
3. Solicitations for Sub-agreements, Including Procurements of Materials and Equipment: In all
solicitations either by competitive bidding or negotiation made by CONTRACTOR for work to be
performed under a Sub- agreement, including procurements of materials or leases of equipment,
each potential sub-applicant or supplier shall be notified by CONTRACTOR of the CONTRACTOR’S
obligations under this Agreement and the Regulations relative to nondiscrimination on the grounds of
race, color, or national origin.
4. Information and Reports: CONTRACTOR shall provide all information and reports required by the
Regulations, or directives issued pursuant thereto, and shall permit access to its books, records,
accounts, other sources of information, and its facilities as may be determined by the California
Page 727 of 791
RIVERSIDE PARK REGENERATION 87 Spec No.24-05
Department of Transportation or FHWA to be pertinent to ascertain compliance with such
Regulations or directives. Where any information
required of CONTRACTOR is in the exclusive possession of another who fails or refuses to furnish this
information, CONTRACTOR shall so certify to the California Department of Transportation or the
FHWA as appropriate, and shall set forth what efforts CONTRACTOR has made to obtain the
information.
a. Sanctions for Noncompliance: In the event of CONTRACTOR’s noncompliance with the
nondiscrimination provisions of this agreement, the California Department of
Transportation shall impose such agreement sanctions as it or the FHWA may
determine to be appropriate, including, but not limited to:
i. withholding of payments to CONTRACTOR under the Agreement within a
reasonable period of time, not to exceed 90 days; and/or
ii. cancellation, termination or suspension of the Agreement, in whole or in part.
b. Incorporation of Provisions: CONTRACTOR shall include the provisions of paragraphs (1)
through (6) in every sub-agreement, including procurements of materials and leases of
equipment, unless exempt by the Regulations, or directives issued pursuant thereto.
CONTRACTOR shall take such action with respect to any sub-agreement or procurement as the California
Department of Transportation or FHWA may direct as a means of enforcing such provisions including
sanctions for noncompliance, provided, however, that, in the event CONTRACTOR becomes involved in, or
is threatened with, litigation with a sub-applicant or supplier as a result of such direction, CONTRACTOR
may request the California Department of Transportation enter into such litigation to protect the interests of
the State, and, in addition, CONTRACTOR may request the United States to enter into such litigation to
protect the interests of the United States.
4. USE OF UNITED STATES-FLAG VESSELS (CARGO PREFERENCE ACT)
The CONTRACTOR agrees-
1. To utilize privately owned United States-flag commercial vessels to ship at least 50 percent of the
gross tonnage (computed separately for dry bulk carries, dry cargo liners, and tankers) involved,
whenever shipping any equipment, material, or commodities pursuant to this contract, to the extent
such vessels are available at fair and reasonable rates for United States-flag commercial vessels.
2. To Furnish within 20 days following the date of loading for shipments originating within the United
State or within 30 working days following the date of loading for shipments originating outside the
United States, a legible copy of a rated “on-board” commercial ocean bill-of-lading in English for
each shipment of cargo described in paragraph (1) of this section to both the Contracting Officer
(through the prime contractor in the case of subcontractor bills-of-lading) and to the Division of
National Cargo, Office of Market Development, Maritime Administration, Washington, DC 20590.
3. To insert the substance of the provisions of this clause in all subcontracts issued pursuant to this
contract.
5. FEDERAL TRAINEE PROGRAM
For the Federal training program, the number of trainees or apprentices is 3.
This section applies if a number of trainees or apprentices is specified in the special provisions.
As part of your equal opportunity affirmative action program, provide on-the-job training to develop full journeymen
in the types of trades or job classifications involved.
You have primary responsibility for meeting this training requirement.
If you subcontract a contract part, determine how many trainees or apprentices are to be trained by the
subcontractor. Include these training requirements in your subcontract.
Where feasible, 25 percent of apprentices or trainees in each occupation must be in their 1st year of
apprenticeship or training.
Page 728 of 791
RIVERSIDE PARK REGENERATION 88 Spec No.24-05
Distribute the number of apprentices or trainees among the work classifications on the basis of your needs
and the availability of journeymen in the various classifications within a reasonable recruitment area.
Before starting work, submit to the City of Ukiah:
1. Number of apprentices or trainees to be trained for each classification
2. Training program to be used
3. Training starting date for each classification
Obtain the City of Ukiah’s approval for this submitted information before you start work. The City of Ukiah credits
you for each apprentice or trainee you employ on the work who is currently enrolled or becomes enrolled in an
approved program.
The primary objective of this section is to train and upgrade minorities and women toward journeymen status.
Make every effort to enroll minority and women apprentices or trainees, such as conducting systematic and
direct recruitment through public and private sources likely to yield minority and women apprentices or trainees,
to the extent they are available within a reasonable recruitment area. Show that you have made the efforts. In
making these efforts, do not discriminate against any applicant for training.
Do not employ as an apprentice or trainee an employee:
1. In any classification in which the employee has successfully completed a training course leading to
journeyman status or in which the employee has been employed as a journeyman
2. Who is not registered in a program approved by the US Department of Labor, Bureau of
Apprenticeship and Training
Ask the employee if the employee has successfully completed a training course leading to journeyman status or
has been employed as a journeyman. Your records must show the employee's answers to the questions.
In your training program, establish the minimum length and training type for each classification. The City of Ukiah
and FHWA approves a program if one of the following is met:
1. It is calculated to:
Meet the your equal employment opportunity responsibilities
Qualify the average apprentice or trainee for journeyman status in the classification
involved by the end of the training period
2. It is registered with the U.S. Department of Labor, Bureau of Apprenticeship and Training, and
it is administered in a way consistent with the equal employment responsibilities of Federal-aid
highway construction contracts
Obtain the State's approval for your training program before you start work involving the classification
covered by the program.
Provide training in the construction crafts, not in clerk-typist or secretarial-type positions. Training is
allowed in lower level management positions such as office engineers, estimators, and timekeepers
if the training is oriented toward construction applications. Training is allowed in the laborer
classification if significant and meaningful training is provided and approved by the division office.
Off-site training is allowed if the training is an integral part of an approved training program and does
not make up a significant part of the overall training.
The City of Ukiah reimburses you 80 cents per hour of training given an employee on this
contract under an approved training program:
1. For on-site training
2. For off-site training if the apprentice or trainee is currently employed on a Federal-aid
project and you do at least one of the following:
Contribute to the cost of the training
Provide the instruction to the apprentice or trainee
Pay the apprentice's or trainee's wages during the off-site training period
3. If you comply this section. Each apprentice or trainee must:
1. Begin training on the project as soon as feasible after the start of work involving
Page 729 of 791
RIVERSIDE PARK REGENERATION 89 Spec No.24-05
the apprentice's or trainee's skill
2. Remain on the project as long as training opportunities exist in the apprentice's
or trainee's work classification or until the apprentice or trainee has completed
the training program
Furnish the apprentice or trainee:
1. Copy of the program you will comply with in providing the training
Page 730 of 791
RIVERSIDE PARK REGENERATION 90 Spec No.24-05
BID SUBMITTAL CHECKLIST
The following is a checklist to assist you in your submission of your bid documents. Please make sure you
include the following when submitting your bid documents to reduce the risk of having your bid rejected:
Did you include?...
o Proposal (Page ___)
Unit prices filled out clearly.
Extended prices filled out clearly and calculated correctly
Total bid amount filled out clearly and calculated correctly
Sign the proposal, and provide complete information
CLSB No. and expiration date
Department of Industrial Relations Public Works Contractor Registration Number
o Fair Employment Practices Certification (Page ___)
Filled out completely per instruction
o Worker’s Compensation Certificate (Page ____)
Filled out completely per instruction
o Certification of Non-Discrimination in Employment (Page ___)
Filled out completely per instruction
o List of Proposed Subcontractors (Page _____)
Filled out completely per instruction
o Statement of Experience (Page ____)
o Signature of Bidder (Page _____)
Filled out completely per instruction
Authorized signature provided
o Bidder’s Bond (Page _____)
Filled out completely per instruction
o Non-Collusion Affidavit (Page _____)
Filled out completely per instruction
Notarized
o Addenda Issued
Signed and Returned
Page 731 of 791
RIVERSIDE PARK REGENERATION 91 Spec No.24-05
CITY OF UKIAH
MENDOCINO COUNTY, CALIFORNIA
PROPOSAL
FOR
RIVERSIDE PARK REGENERATIONRIVERSIDE PARK REGENERATION
Specification No. 24-05
The undersigned, as bidder,
declares that he or she has examined thoroughly all of the contract documents herein contained, that this proposal
is made without collusion with any other person, firm or corporation and that all laws and ordinances relating to the
interest of public officers in this contract have been complied with in every respect.
AND he or she proposes and agrees, if this proposal is accepted,
1) that he or she will contract with the City of Ukiah, Mendocino County, California, in the form of the
copy of the agreement herein contained
a) to provide all necessary machinery, tools, apparatus and other means of construction;
b) to furnish all materials;
c) to provide all superintendence, overhead expenses and all labor and expenses of whatever
nature necessary to complete the job in conformity with the specifications and drawings and
other contract provisions herein or reasonably implied hereby or as necessary to complete the
work in the manner and within the time named herein and according to the requirements and to
the reasonable satisfaction of the City Engineer;
d) to pay all charges of freight transportation and hauling;
2) that he or she indemnifies the City against any loss or damage arising from any act of the
undersigned as Contractor; and
3) that he or she will accept as full payment therefor the following sums:
Page 732 of 791
RIVERSIDE PARK REGENERATION 92 Spec No.24-05
BIDDING SCHEDULE
In the case of any discrepancy between the unit price and the total set forth for the item, the unit price shall prevail;
provided, however, that if the amount set forth as a unit price is ambiguous, unintelligible or uncertain for any
reason, or is omitted, or in the case of lump sum items, is not the same amount as the entry in the “Total” column,
then the amount set forth in the “Total” column for the item shall prevail in accordance with the following:
1. As to lump sum items, the amount set forth in the “Total” column shall be the unit price;
2. As to unit basis items, the amount set forth in the “Total” column shall be divided by the estimated quantity
for the item and the price thus obtained shall be the unit price.
The Total Base Bid shall be the sum of the items in the “Total” column. In case of discrepancy between the sum of
the items in the “Total” column and the amount entered as Total Base Bid, the sum of the “Total” column items
shall prevail. The bid comparison will be based on the sum of the items in the “total” column for each bidder.
The Unit prices for the various Construction Items below include all costs associated with the General Conditions,
Special Provisions, Requirements of the Construction Contract, and represent the total, complete, in-place cost for
each specific Construction Item in accordance with the Construction Documents, including all elements, work
components, accessories, and connections, shown in applicable details or required to yield a complete, sound and
functional component or system appropriate for its intended function, whether or not such is specifically described
or listed in any description of measurement or payment. The total amount of the Construction items below shall
represent the total and complete cost of the fully functional Project. All work not specifically listed below be
required to complete the work of the various construction items and the cost of such shall be considered as
included throughout the various unit prices indicated.
Lowest bid will be based on the lowest Base Bid, not including the add alternate bid item.
Page 733 of 791
RIVERSIDE PARK REGENERATION 93 Spec No.24-05
NAME OF BIDDER:
SPEC #: 2024-XXX
PROJECT NAME: RIVERSIDE PARK REGENERATION
Item #
Description
Unit of Measure
Quantity
Unit Price
Total
1 Mobilization, Demobilization, and Final
Cleanup
LS 1 $__________ $_____________
2 Storm Water Pollution Prevention Plan
(SWPPP)
LS 1 $__________ $_____________
3 Storm Water Sampling and Analysis Day LS 1 $__________ $_____________
4 Temporary Water Pollution Control
Measures
LS 1 $__________ $_____________
5 Progress Schedule (Critical Path
Method)
LS 1 $__________ $_____________
6 Construction Area Signs LS 1 $__________ $_____________
7 Construction Survey LS 1 $__________ $_____________
8 Remove Debris Material LS 1 $__________ $_____________
9 Clearing and Grubbing LS 1 $__________ $_____________
10 Remove Tree and Stump EA 3 $__________ $_____________
11 Soil Export (Contaminated Soil) LS 1 $__________ $_____________
12 Tree Protection LS 1 $__________ $_____________
13 Grading (Allowance) CY 25,000 $__________ $_____________
14 Bentonite CY 552 $__________ $_____________
15 Soil Amendment Placement LS 1 $__________ $_____________
Page 734 of 791
RIVERSIDE PARK REGENERATION 94 Spec No.24-05
16 Basalt Chip CY 1 $__________ $_____________
17 Planting LS 1 $__________ $_____________
18 Hydroseed ACRE 6 $__________ $_____________
19 Irrigation LS 1 $__________ $_____________
20 Plant Establishment LS 1 $__________ $_____________
21 $__________ $_____________
11 $__________ $_____________
24 $__________ $_____________
25 $__________ $_____________
TOTAL BASE BID $____________________________
BID ALTERNATES
TOTAL BID: Items 1 through A1 inclusive: $______________________________
Note: The amount entered as the “Total Bid” should be identical to the Base Bid amount entered in Section 2 of the
Bid Proposal form.
Item #
Description
Unit of Measure
Quantity
Unit Price
Total
A1 Boulder Placement EA 9 $__________ $_____________
TOTAL ALTERNATE BID $____________________________
Page 735 of 791
RIVERSIDE PARK REGENERATION 95 Spec No.24-05
We, the undersigned, acknowledge that the City Council has reserved the right to reject any or all bids and to
determine which proposal is, in its opinion, the lowest responsive bid from a responsible bidder and that which it
deems in the best interest of the City to accept. We, the undersigned, further agree, if this proposal shall be
accepted, to sign the agreement and to furnish the required bonds with satisfactory surety, or sureties, within
fifteen (15) calendar days after written notice that the contract is ready for signature; and, if the undersigned shall
fail to contract, as aforesaid, it shall be understood that he or she has abandoned the contract and that, therefore,
this proposal shall be null and void and the proposal guaranty accompanying this proposal, or the amount of said
guaranty, shall be forfeited to and become the property of the City. Otherwise, the proposal guaranty
accompanying this proposal shall be returned to the undersigned.
Witness our hands this day of ___________________, 20____.
Licensed in accordance with an act providing for the registration of California Contractors License No.
______________, expiration date ________________.
THE CONTRACTOR'S LICENSE NUMBER AND EXPIRATION DATE STATED HEREIN ARE MADE UNDER
PENALTY OF PERJURY.
Department of Industrial Relations Public Works Contractor Registration Number:_____________________
Signature of bidder or bidders, with business name, address, phone number and fax number:
_________________________________________________________________
_________________________________________________________________
_________________________________________________________________
_________________________________________________________________
Notice: In the case of a corporation, give below the addresses of the principal office thereof and names and
addresses of the President, Secretary, Treasurer.
_________________________________________________________________
_________________________________________________________________
_________________________________________________________________
Page 736 of 791
RIVERSIDE PARK REGENERATION 96 Spec No.24-05
FAIR EMPLOYMENT PRACTICES CERTIFICATION
TO:_____________________________________________________________
________________________________________________________________
The undersigned, in submitting a bid for performing the following work by Contract, hereby certifies that he or she
has or will meet the standards of affirmative compliance with the Fair Employment Practices requirements of the
Special Provisions contained herein.
RIVERSIDE PARK REGENERATION
________________________________________________________________
(Signature of Bidder)
Business Mailing Address:
_________________________________________________
_________________________________________________
_________________________________________________
Business Location:
_________________________________________________
_________________________________________________
(The bidder shall execute the certification of this page prior to submitting his or her proposal.)
Page 737 of 791
RIVERSIDE PARK REGENERATION 97 Spec No.24-05
WORKER'S COMPENSATION CERTIFICATE
I am aware of the provisions of Section 3700 of the Labor Code which require every employer to be insured
against liability for Worker's Compensation or undertake self-insurance in accordance with the provisions of that
code and I will comply with such provisions before commencing the performance of the work of this contract.
Witness my hand this________ day of _______________, 200____
Signature of Bidder, with Business Address:
__________________________________________________
__________________________________________________
__________________________________________________
__________________________________________________
Page 738 of 791
RIVERSIDE PARK REGENERATION 98 Spec No.24-05
CERTIFICATION OF NONDISCRIMINATION IN EMPLOYMENT
The bidder represents that he or she has/has not, participated in a previous contract or subcontract subject to
either the equal opportunity clause herein or the clause contained in Section 301 of Executive Order 10925; that he
or she has/has not, filed all required compliance reports; and that representations indicating submission of required
compliance prior to subcontract awards.
Signature and address of Bidder:
__________________________________________________ Date_____________
__________________________________________________
__________________________________________________
__________________________________________________
(This certification shall be executed by the bidder in accordance with Section 60-1.6 of the Regulations of the
President's Committee on Equal Employment Opportunity for implementing Executive Orders 10925 and 11114.)
Page 739 of 791
RIVERSIDE PARK REGENERATION 99 Spec No.24-05
LIST OF PROPOSED SUBCONTRACTORS
In compliance with the provisions of Sections 4100-4108 of the California Public Contract Code and any
amendments thereof, each bidder shall set forth (a) the name and location of the place of business of each
subcontractor who will perform work or labor or render service in or about the construction site or a subcontractor
licensed by the State of California who, under subcontract to the prime contractor, specially fabricates and installs
a portion of the work or improvement according to detailed drawings contained in the plans and specifications in an
amount in excess of one-half of 1 percent of the total bid and (b) the California Contractor License Number for
each subcontractor, and (c) the portion of the work to be done by each subcontractor.(See General Conditions
Section 1-09.) Include with the name of each sub-contractor their Department of Industrial Relations Public Works
Contractor Registration Number.
SUBCONTRACTOR
NAME
SUBCONTRACTOR
LICENSE NUMBER
SUBCONTRACTOR
DIR
REGISTRATION
NUMBER
SUBCONTRACTOR
BUSINESS
ADDRESS
DESCRIPTION
OF WORK
Page 740 of 791
RIVERSIDE PARK REGENERATION 100 Spec No.24-05
STATEMENT OF EXPERIENCE OF BIDDER
The bidder is required to state below what work of similar magnitude or character he or she has done and to give
references that will enable the City Council to judge of his or her experience, skill and business standing and his or
her ability to conduct work as completely and rapidly as required under the terms of the contract.
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
Page 741 of 791
RIVERSIDE PARK REGENERATION 101 Spec No.24-05
SIGNATURE(S) OF BIDDER
Accompanying this proposal is ___________________________________
(insert the words "cash ($)", "cashier's check" or "bidder's bond", as the case may be) in an amount equal to at
least 10 percent of the bid.
The names of all persons interested in the foregoing proposal as principals are as follows:
IMPORTANT NOTICE: If bidder or other interested person is a corporation, provide the legal name of corporation
and also the names of the president, secretary, treasurer and manager thereof. If a co-partnership, provide the true
name of firm and also the names of all individual co-partners composing the firm. If bidder or other interested
person is an individual, provide the first and last names in full.
_________________________________________________________________
_________________________________________________________________
_________________________________________________________________
Licensed in accordance with an act providing for the registration of Contractors:
License No. ______________________________, License Expiration Date .
Signature(s) of Bidder: ______________________________________________
______________________________________________
______________________________________________
NOTE: If bidder is a corporation, the legal name of the corporation shall be set forth above together with
the signature of the officer or officers authorized to sign contracts on behalf of the corporation; if bidder is
a co-partnership, the true name of the firm shall be set forth above together with the signature of the
partner or partners authorized to sign contracts in behalf of the co-partnership; and if bidder is an
individual, his or her signature shall be placed above. If a member of a partnership, a Power of Attorney
must be on file with the Department prior to opening bids or submitted with the bid; otherwise, the bid will
be disregarded as irregular and unauthorized.
Business address: ___________________________________________________
___________________________________________________
Place of residence: ___________________________________________________
___________________________________________________
Dated: __________________
Page 742 of 791
RIVERSIDE PARK REGENERATION 102 Spec No.24-05
CITY OF UKIAH
Mendocino County, California
BIDDER'S BOND
KNOW ALL MEN BY THESE PRESENTS,
That we, ______________________________________________________________
________________________________________________________________, as PRINCIPAL and
________________________________________________________________
________________________________________________________________, as SURETY,
are held and firmly bound unto the City of Ukiah in the penal sum of 10 PERCENT OF THE TOTAL AMOUNT OF
THE BID of the Principal above named, submitted by said Principal to the City of Ukiah, as the case may be, for
the work described below, for the payment of which sum in lawful money of the United States, well and truly to be
made, to the City Clerk to which said bid was submitted, we bind ourselves, our heirs, executors, administrators
and successors jointly and severally, firmly by these presents. In no case shall the liability of the surety hereunder
exceed the sum of $____________________
THE CONDITION OF THIS OBLIGATION IS SUCH,
That whereas the Principal has submitted the above mentioned bid to the City of Ukiah, as aforesaid, for certain
construction specifically described as follows, for which bids are to be opened at the Office of the City Clerk, Ukiah
Civic Center, Ukiah, California, on <<DATE OF BID OPENING>> for RIVERSIDE PARK REGENERATION
NOW, THEREFORE, If the aforesaid Principal is awarded the contract and, within the time and manner required
under the specifications, after the prescribed forms are presented to him or her for signatures, enters into a written
contract, in the prescribed form, in accordance with the bid and files two bonds with the City of Ukiah, one to
guarantee faithful performance and the other to guarantee payment for labor and materials, as required by law,
then this obligation shall be null and void; otherwise, it shall be and remain in full force and virtue.
IN WITNESS WHEREOF, we have hereunto set our hands and seals on this ______ day of ________________,
A.D. 20_____.
__________________________________________________(Seal)
__________________________________________________(Seal)
__________________________________________________(Seal)
Principal
__________________________________________________(Seal)
__________________________________________________(Seal)
__________________________________________________(Seal)
Surety
Address: __________________________________________________________
__________________________________________________________
__________________________________________________________
Page 743 of 791
RIVERSIDE PARK REGENERATION 103 Spec No.24-05
NON-COLLUSION AFFIDAVIT
Note: Bidder shall execute the affidavit on this page prior to submitting his or her bid.
To City Council, City of Ukiah:
The undersigned in submitting a bid for performing RIVERSIDE PARK REGENERATION by contract, being duly
sworn, deposes and says:
that he or she has not, either directly or indirectly, entered into any agreement, participated in any
collusion, or otherwise taken any action in restraint of free competitive bidding in connection with such
contract.
__________________________________________________
__________________________________________________
__________________________________________________
Signature(s) of Bidder
Business Address:__________________________________________________
__________________________________________________
__________________________________________________
Place of Residence:__________________________________________________
__________________________________________________
__________________________________________________
NOTARIZATION
Subscribed and sworn to before me this ______ day of _________, 20____.
__________________________________________________
Notary Public in and for the County of______________________________, State of California.
My Commission Expires ________________________, 20 ____.
Page 744 of 791
RIVERSIDE PARK REGENERATION 104 Spec No.24-05
EQUAL EMPLOYMENT OPPORTUNITY CERTIFICATION
The bidder_________________________________________________________________, proposed
subcontractor ______________________________________________, hereby certifies that he has ___ ,
has not , participated in
a previous contract or subcontract subject to the equal opportunity clauses, as required by Executive Orders
10925, 11114, or
11246, and that, where required, he has filed with the Joint Reporting Committee, the Director of the Office
of Federal
Contract Compliance, a Federal Government contracting or administering agency, or the former President's
Committee on
Equal Employment Opportunity, all reports due under the applicable filling requirements.
Note: The above certification is required by the Equal Employment Opportunity Regulations of the
Secretary of Labor (41 CFR 60-1.7(b) (1)), and must be submitted by bidders and proposed
subcontractors only in connection with contracts and subcontracts which are subject to the equal
opportunity clause. Contracts and subcontracts which are exempt from the equal opportunity clause
are set forth in 41 CFR 60-1.5. (Generally only contracts or subcontracts of $10,000 or under are
exempt.)
Currently, Standard Form 100 (EEO-1) is the only report required by the Executive Orders or
their implementing regulations.
Proposed prime contractors and subcontractors who have participated in a previous contract or
subcontract subject to the Executive Orders and have not filed the required reports should note that
41 CFR 60-1.7(b) (1) prevents the award of contracts and subcontracts unless such contractor
submits a report covering the delinquent period or such other period specified by the Federal
Highway Administration or by the Director, Office of Federal Contract Compliance, U.S. Department
of Labor.
____________________________________________________________
Page 745 of 791
RIVERSIDE PARK REGENERATION 105 Spec No.24-05
DEBARMENT AND SUSPENSION CERTIFICATION
TITLE 49, CODE OF FEDERAL REGULATIONS, PART 29
The bidder, under penalty of perjury, certifies that, except as noted below, he/she or any other person
associated therewith in the capacity of owner, partner, director, officer, manager:
• is not currently under suspension, debarment, voluntary exclusion, or determination of ineligibility by
any Federal agency;
• has not been suspended, debarred, voluntarily excluded or determined ineligible by any Federal
agency within the past 3 years;
• does not have a proposed debarment pending; and
• has not been indicted, convicted, or had a civil judgment rendered against it by a court of competent
jurisdiction in any matter involving fraud or official misconduct within the past 3 years.
If there are any exceptions to this certification, insert the exceptions in the following space.
Exceptions will not necessarily result in denial of award, but will be considered in determining bidder
responsibility. For any exception noted above, indicate below to whom it applies, initiating agency, and
dates of action.
Notes: Providing false information may result in criminal prosecution or administrative sanctions.
The above certification is part of the Proposal. Signing this Proposal on the signature portion thereof
shall also constitute signature of this Certification.
_________________________________________________________
Page 746 of 791
RIVERSIDE PARK REGENERATION 106 Spec No.24-05
NONLOBBYING CERTIFICATION FOR FEDERAL-AID CONTRACTS
The prospective participant certifies, by signing and submitting this bid or proposal, to the best of his or her
knowledge and belief, that:
(l) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any
person for influencing or attempting to influence an officer or employee of any Federal agency, a Member of
Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with
the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the
entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or
modification of any Federal contract, grant, loan, or cooperative agreement.
(2) If any funds other than Federal appropriated funds have been paid or will be paid to any person for
influencing or attempting to influence an officer or employee of any Federal agency, a Member of Congress,
an officer or employee of Congress, or an employee of a Member of Congress in connection with this
Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit
Standard Form-LLL, "Disclosure of Lobbying Activities," in conformance with its instructions.
This certification is a material representation of fact upon which reliance was placed when this transaction
was made or entered into. Submission of this certification is a prerequisite for making or entering into this
transaction imposed by Section 1352, Title 31, U.S. Code. Any person who fails to file the required
certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each
such failure.
The prospective participant also agrees by submitting his or her bid or proposal that he or she shall require
that the language of this certification be included in all lower tier subcontracts, which exceed $100,000 and
that all such subrecipients shall certify and disclose accordingly.
Page 747 of 791
RIVERSIDE PARK REGENERATION 107 Spec No.24-05
DISCLOSURE OF LOBBYING ACTIVITIES
COMPLETE THIS FORM TO DISCLOSE LOBBYING ACTIVITIES PURSUANT TO 31 U.S.C. 1352
1. Type of Federal
Action:
2. Status of Federal
Action:
3. Report Type:
a. contract a. bid/offer/application a. initial
b. grant b. initial award b. material change
c. cooperative agreement c. post-award
d. loan For Material Change Only:
e. loan guarantee year quarter
f. loan insurance date of last report
4. Name and Address of Reporting Entity 5. If Reporting Entity in No. 4 is Subawardee,
Enter Name and Address of Prime:
Prime Subawardee
Tier , if known
Congressional District, if known Congressional District, if known
6. Federal Department/Agency: 7. Federal Program Name/Description:
CFDA Number, if applicable
8. Federal Action Number, if known: 9. Award Amount, if known:
10. a. Name and Address of Lobby Entity b. Individuals Performing Services (including
(If individual, last name, first name, MI) address if different from No. 10a)
(last name, first name, MI)
(attach Continuation Sheet(s) if necessary)
11. Amount of Payment (check all that apply) 13. Type of Payment (check all that apply)
$ actual planned a. retainer
b. one-time fee
12. Form of Payment (check all that apply): c. commission
a. cash d. contingent fee
b. in-kind; specify: nature
value
e deferred
f. other, specify
14. Brief Description of Services Performed or to be performed and Date(s) of Service, including
officer(s), employee(s), or member(s) contacted, for Payment Indicated in Item 11:
(attach Continuation Sheet(s) if necessary)
15. Continuation Sheet(s) attached: Yes No
16. Information requested through this form is authorized
by Title 31 U.S.C. Section 1352. This disclosure of
lobbying reliance was placed by the tier above when
his transaction was made or entered into. This
disclosure is required pursuant to 31 U.S.C. 1352. This
information will be reported to Congress semiannually
and will be available for public inspection. Any person
who fails to file the required disclosure shall be subject
to a civil penalty of not less than $10,000 and not more
than $100,000 for each such failure.
Federal Use Only:
Signature:
Print Name:
Title:
Telephone No.: Date:
Authorized for Local Reproduction
Standard Form – LLL Rev. 09-12-97
Page 748 of 791
RIVERSIDE PARK REGENERATION 108 Spec No.24-05
INSTRUCTIONS FOR COMPLETION OF SF-LLL, DISCLOSURE OF LOBBYING ACTIVITIES
This disclosure form shall be completed by the reporting entity, whether subawardee or prime Federal recipient,
at the initiation or receipt of covered Federal action or a material change to previous filing pursuant to title 31
U.S.C. section 1352. The filing of a form is required for such payment or agreement to make payment to
lobbying entity for influencing or attempting to influence an officer or employee of any agency, a Member of
Congress an officer or employee of Congress or an employee of a Member of Congress in connection with a
covered Federal action. Attach a continuation sheet for additional information if the space on the form is
inadequate. Complete all items that apply for both the initial filing and material change report. Refer to the
implementing guidance published by the Office of Management and Budget for additional information.
1. Identify the type of covered Federal action for which lobbying activity is and/or has been secured to
influence, the outcome of a covered Federal action.
2. Identify the status of the covered Federal action.
3. Identify the appropriate classification of this report. If this is a follow-up report caused by a material
change to the information previously reported, enter the year and quarter in which the change occurred.
Enter the date of the last, previously submitted report by this reporting entity for this covered Federal
action.
4. Enter the full name, address, city, state and zip code of the reporting entity. Include Congressional
District if known. Check the appropriate classification of the reporting entity that designates if it is or
expects to be a prime or subaward recipient. Identify the tier of the subawardee, e.g., the first
subawardee of the prime is the first tier. Subawards include but are not limited to subcontracts,
subgrants and contract awards under grants.
5. If the organization filing the report in Item 4 checks "Subawardee" then enter the full name, address,
city, state and zip code of the prime Federal recipient. Include Congressional District, if known.
6. Enter the name of the Federal agency making the award or loan commitment. Include at least one
organization level below agency name, if known. For example, Department of Transportation, United
States Coast Guard.
7. Enter the Federal program name or description for the covered Federal action (item 1). If known, enter
the full Catalog of Federal Domestic Assistance (CFDA) number for grants, cooperative agreements,
loans and loan commitments.
8. Enter the most appropriate Federal identifying number available for the Federal action identification in
item 1 (e.g., Request for Proposal (RFP) number, Invitation for Bid (IFB) number, grant announcement
number, the contract grant. or loan award number, the application/proposal control number assigned by
the Federal agency). Include prefixes, e.g., "RFP-DE-90-001."
9. For a covered Federal action where there has been an award or loan commitment by the Federal
agency, enter the Federal amount of the award/loan commitments for the prime entity identified in item
4 or 5.
10.(a) Enter the full name, address, city, state and zip code of the lobbying entity engaged by the reporting
entity identified in item 4 to influenced the covered Federal action.
(b) Enter the full names of the individual(s) performing services and include full address if different
from 10 (a). Enter Last Name, First Name and Middle Initial (Ml).
11. Enter the amount of compensation paid or reasonably expected to be paid by the reporting entity (item
4) to the lobbying entity (item 10). Indicate whether the payment has been made (actual) or will be
made (planned). Check all boxes that apply. If this is a material change report, enter the cumulative
amount of payment made or planned to be made.
12. Check the appropriate box. Check all boxes that apply. If payment is made through an in-kind
contribution, specify the nature and value of the in-kind payment.
13. Check the appropriate box. Check all boxes that apply. If other, specify nature.
14. Provide a specific and detailed description of the services that the lobbyist has performed or will be
expected to perform and the date(s) of any services rendered. Include all preparatory and related
activity not just time spent in actual contact with Federal officials. Identify the Federal officer(s) or
employee(s) contacted or the officer(s) employee(s) or Member(s) of Congress that were contacted.
15. Check whether or not a continuation sheet(s) is attached.
16. The certifying official shall sign and date the form, print his/her name title and telephone number.
Public reporting burden for this collection of information is estimated to average 30 minutes per response,
Page 749 of 791
RIVERSIDE PARK REGENERATION 109 Spec No.24-05
including time for reviewing instruction, searching existing data sources, gathering and maintaining the data
needed, and completing and reviewing the collection of information. Send comments regarding the burden
estimate or any other aspect of this collection of information, including suggestions for reducing this burden, to
the Office of Management and Budget, Paperwork Reduction Project (0348-0046), Washington, D.C. 20503.
SF-LLL-Instructions Rev. 06-04-90
Page 750 of 791
RIVERSIDE PARK REGENERATION 110 Spec No.24-05
Exhibit 12-B Bidder’s List of subcontractor (DBE and Non-DBE) Part 1
As of March 1, 2015 Contractors (and sub-contractors) wishing to bid on public works contracts shall be registered with the State Division of Industrial Relations and certified to
bid on Public Works contracts. Please register at: https://efiling.dir.ca.gov/PWCR/ActionServlet?action=displayPWCRegistrationForm
In accordance with Title 49, Section 26.11 of the Code of Federal Regulations, and Section 4104 of the Public Contract Code of the State of California, as amended, the following
information is required for each sub-contractor who will perform work amounting to more than one half of one percent (0.5%) of the Total Base Bid or $10,000 (whichever is
greater). Photocopy this form for additional firms. Federal Project Number: HSIPL-5049(026)
Subcontractor Name and
Location
Line Item & Description Subcontract
Amount
Percentage
of Bid Item
Sub-
contracted
Contractor
License
Number
DBE
(Y/N)
DBE Cert
Number
Annual Gross Receipts
DIR Reg
Number
Name:
City, State:
<$1 million
<$5 million
<$10 million
<$15 million
Age of Firm: ___ yrs.
Name:
City, State:
<$1 million
<$5 million
<$10 million
<$15 million
Age of Firm: ___ yrs.
Name:
City, State:
<$1 million
<$5 million
<$10 million
<$15 million
Age of Firm: ___ yrs.
Name:
City, State:
<$1 million
<$5 million
<$10 million
<$15 million
Age of Firm: ___ yrs.
Name:
City, State:
<$1 million
<$5 million
<$10 million
<$15 million
Age of Firm: ___ yrs.
Name:
City, State:
<$1 million
<$5 million
<$10 million
<$15 million
Age of Firm: ___ yrs.
Distribution: 1) Original-Local Agency File 2) Copy-DLAE w/ Award Package
Page 751 of 791
RIVERSIDE PARK REGENERATION 111 Spec No.24-05
Exhibit 12-B Bidder’s List of subcontractor (DBE and Non-DBE) Part 2
In accordance with Title 49, Section 26 of the Code of Federal Regulations, the Bidder shall list all subcontractor who provide a quote or bid but were not selected to participate as
a subcontractor on this project. Photocopy this form for additional firms.
Subcontractor Name and
Location
Line Item & Description Subcontract
Amount
Percentage
of Bid Item
Sub-
contracted
Contractor
License
Number
DBE
(Y/N)
DBE Cert
Number
Annual Gross Receipts
DIR Reg
Number
Name:
City, State:
<$1 million
<$5 million
<$10 million
<$15 million
Age of Firm: ___ yrs.
Name:
City, State:
<$1 million
<$5 million
<$10 million
<$15 million
Age of Firm: ___ yrs.
Name:
City, State:
<$1 million
<$5 million
<$10 million
<$15 million
Age of Firm: ___ yrs.
Name:
City, State:
<$1 million
<$5 million
<$10 million
<$15 million
Age of Firm: ___ yrs.
Name:
City, State:
<$1 million
<$5 million
<$10 million
<$15 million
Age of Firm: ___ yrs.
Name:
City, State:
<$1 million
<$5 million
<$10 million
<$15 million
Age of Firm: ___ yrs.
Distribution: 1) Original-Local Agency File 2) Copy-DLAE w/ Award Package
Page 752 of 791
RIVERSIDE PARK REGENERATION 112 Spec No.24-05
Exhibit 15-G Construction Contract DBE Commitment
1. Local Agency: City of Ukiah 2. Contract DBE Goal:
3. Project Description:
4. Project Location:
5. Bidder's Name: 6. Prime Certified DBE: 7. Bid Amount:
8. Total Dollar Amount for ALL Subcontractors: 9. Total Number of ALL Subcontractors:
DISTRIBUTION: 1. Original – Local Agency
2. Copy – Caltrans District Local Assistance Engineer (DLAE). Failure to submit to DLAE within 30 days of
contract execution may result in de-obligation of federal funds on contract.
3. Include additional copy with award package.
ADA Notice: For individuals with sensory disabilities, this document is available in alternate formats. For information call (916) 654-6410 or TDD
(916) 654-3880 or write Records and Forms Management, 1120 N Street, MS-89, Sacramento, CA 95814.
10. Bid
Item
Number
11. Description of Work, Service, or Materials
Supplied
12. DBE
Certification
Number
13. DBE Contact Information
(Must be certified on the date bids are opened)
14. DBE
Dollar
Amount
Local Agency to Complete this Section upon Execution of Award
15. TOTAL CLAIMED DBE PARTICIPATION
$ 21. Local Agency Contract Number:
22. Federal-Aid Project Number:
% 23. Bid Opening Date:
24. Contract Award Date:
IMPORTANT: Identify all DBE firms being claimed for credit,
regardless of tier. Names of the First Tier DBE Subcontractors and
their respective item(s) of work listed above must be consistent,
where applicable with the names and items of the work in the
"Subcontractor List" submitted with your bid. Written confirmation of
each listed DBE is required.
Local Agency certifies that all DBE certifications are valid and information on
this form is complete and accurate.
26. Local Agency Representative's Signature 27. Date
16. Preparer's Signature 17. Date
28. Local Agency Representative's Name 29. Phone
18. Preparer's Name 19. Phone
30. Local Agency Representative's Title 20. Preparer's Title
25. Award Amount:
________________________________________________________
Page 753 of 791
RIVERSIDE PARK REGENERATION 113 Spec No.24-05
INSTRUCTIONS – CONSTRUCTION CONTRACT DBE COMMITMENT
CONTRACTOR SECTION
1. Local Agency - Enter the name of the local agency that is administering the contract.
2. Contract DBE Goal - Enter the contract DBE goal percentage as it appears on the project advertisement.
3. Project Location - Enter the project location(s) as it appears on the project advertisement.
4. Project Description - Enter the project description as it appears on the project advertisement (Bridge Rehab, Seismic
Rehab, Overlay, Widening, etc).
5. Bidder’s Name - Enter the contractor’s firm name.
6. Prime Certified DBE - Check box if prime contractor is a certified DBE.
7. Bid Amount - Enter the total contract bid dollar amount for the prime contractor.
8. Total Dollar Amount for ALL Subcontractors – Enter the total dollar amount for all subcontracted contractors.
SUM = (DBEs + all Non-DBEs). Do not include the prime contractor information in this count.
9. Total number of ALL subcontractors – Enter the total number of all subcontracted contractors. SUM = (DBEs + all
Non-DBEs). Do not include the prime contractor information in this count.
10. Bid Item Number - Enter bid item number for work, services, or materials supplied to be provided.
11. Description of Work, Services, or Materials Supplied - Enter description of work, services, or materials to be
provided. Indicate all work to be performed by DBEs including work performed by the prime contractor’s own forces, if
the prime is a DBE. If 100% of the item is not to be performed or furnished by the DBE, describe the exact portion to be
performed or furnished by the DBE. See LAPM Chapter 9 to determine how to count the participation of DBE firms.
12. DBE Certification Number - Enter the DBE’s Certification Identification Number. All DBEs must be certified on
the date bids are opened.
13. DBE Contact Information - Enter the name, address, and phone number of all DBE subcontracted contractors. Also,
enter the prime contractor’s name and phone number, if the prime is a DBE.
14. DBE Dollar Amount - Enter the subcontracted dollar amount of the work to be performed or service to be provided.
Include the prime contractor if the prime is a DBE. See LAPM Chapter 9 for how to count full/partial participation.
15. Total Claimed DBE Participation - $: Enter the total dollar amounts entered in the “DBE Dollar Amount” column.
%: Enter the total DBE participation claimed (“Total Claimed DBE Participation Dollars” divided by item “Bid
Amount”). If the total % claimed is less than item “Contract DBE Goal,” an adequately documented Good Faith Effort
(GFE) is required (see Exhibit 15-H DBE Information - Good Faith Efforts of the LAPM).
16. Preparer’s Signature - The person completing the DBE commitment form on behalf of the contractor’s firm must
sign their name.
17. Date - Enter the date the DBE commitment form is signed by the contractor’s preparer.
18. Preparer’s Name - Enter the name of the person preparing and signing the contractor’s DBE commitment form.
19. Phone - Enter the area code and phone number of the person signing the contractor’s DBE commitment form.
20. Preparer’s Title - Enter the position/title of the person signing the contractor’s DBE commitment form.
LOCAL AGENCY SECTION
21. Local Agency Contract Number - Enter the Local Agency contract number or identifier.
22. Federal-Aid Project Number - Enter the Federal-Aid Project Number(s).
23. Bid Opening Date - Enter the date contract bids were opened.
24. Contract Award Date - Enter the date the contract was executed.
25. Award Amount – Enter the contract award amount as stated in the executed contract.
26. Local Agency Representative’s Signature - The person completing this section of the form for the Local Agency
must sign their name to certify that the information in this and the Contractor Section of this form is complete and
accurate.
27. Date - Enter the date the DBE commitment form is signed by the Local Agency Representative.
28. Local Agency Representative’s Name - Enter the name of the Local Agency Representative certifying the
contractor’s DBE commitment form.
29. Phone - Enter the area code and phone number of the person signing the contractor’s DBE commitment form.
30. Local Agency Representative Title - Enter the position/title of the Local Agency Representative certifying the
contractor’s DBE commitment form.
Page 754 of 791
RIVERSIDE PARK REGENERATION 114 Spec No.24-05
Exhibit 15-H: Proposer/Contractor Good Faith Efforts
Federal-aid Project No(s). _________________ Bid Opening Date ___________________
The City of Ukiah established a Disadvantaged Business Enterprise (DBE) goal of 10% for this contract. The
information provided herein shows the required good faith efforts to meet or exceed the DBE contract goal.
Proposers or bidders submit the following information to document their good faith efforts within five (5) business
days from bid opening. Proposers and bidders are recommended to submit the following information even if the
Exhibit 10-O1: Consultant Proposal DBE Commitments or Exhibit 15-G: Construction Contract DBE Commitment
indicate that the proposer or bidder has met the DBE goal. This form protects the proposer’s or bidder’s eligibility
for award of the contract if the administering agency determines that the bidder failed to meet the goal for various
reasons, e.g., a DBE firm was not certified at bid opening, or the bidder made a mathematical error.
The following items are listed in the Section entitled “Submission of DBE Commitment” of the Special Provisions,
please attach additional sheets as needed:
A. The names and dates of each publication in which a request for DBE participation for this project
was placed by the bidder (please attach copies of advertisements or proofs of publication):
Publications Dates of Advertisement
_________________________________________________________________
_________________________________________________________________
_________________________________________________________________
B. The names and dates of written notices sent to certified DBEs soliciting bids for this project and
the dates and methods used for following up initial solicitations to determine with certainty
whether the DBEs were interested (please attach copies of solicitations, telephone records, fax
confirmations, etc.):
Names of DBEs Solicited Date of Initial
Solicitation
Follow Up Methods and Dates
___________________________________________________________________________
___________________________________________________________________________
___________________________________________________________________________
__________________________________________________________________________
___________________________________________________________________________
___________________________________________________________________________
___________________________________________________________________________
Page 755 of 791
RIVERSIDE PARK REGENERATION 115 Spec No.24-05
C. The items of work made available to DBE firms including those unbundled contract work items
into economically feasible units to facilitate DBE participation. It is the bidder's responsibility to
demonstrate that sufficient work to facilitate DBE participation in order to met or exceed the
DBE contract goal.
Items of Work Bidder Normally
Performs Item
(Y/N)
Breakdown of
Items
Amount
($)
Percentage
Of
Contract
_________________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
D. The names, addresses and phone numbers of rejected DBE firms, the reasons for the bidder's
rejection of the DBEs, the firms selected for that work (please attach copies of quotes from the
firms involved), and the price difference for each DBE if the selected firm is not a DBE:
Names, addresses and phone numbers of rejected DBEs and the reasons for the bidder's rejection
of the DBEs:
_________________________________________________________________________
_________________________________________________________________________
_________________________________________________________________________
_________________________________________________________________________
Names, addresses and phone numbers of firms selected for the work above:
_________________________________________________________________________
_________________________________________________________________________
_________________________________________________________________________
_________________________________________________________________________
E. Efforts (e.g. in advertisements and solicitations) made to assist interested DBEs in obtaining
information related to the plans, specifications and requirements for the work which was
provided to DBEs:
_________________________________________________________________________
_________________________________________________________________________
_________________________________________________________________________
_________________________________________________________________________
Page 756 of 791
RIVERSIDE PARK REGENERATION 116 Spec No.24-05
F. Efforts (e.g. in advertisements and solicitations) made to assist interested DBEs in obtaining
bonding, lines of credit or insurance, necessary equipment, supplies, materials, or related
assistance or services, excluding supplies and equipment the DBE subcontractor purchases or
leases from the prime contractor or its affiliate:
_________________________________________________________________________
_________________________________________________________________________
_________________________________________________________________________
_________________________________________________________________________
G. The names of agencies, organizations or groups contacted to provide assistance in contacting,
recruiting and using DBE firms (please attach copies of requests to agencies and any
responses received, i.e., lists, Internet page download, etc.):
Name of Agency/Organization Method/Date of Contact Results
_________________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
_____
H. Any additional data to support a demonstration of good faith efforts:
_________________________________________________________________________
_________________________________________________________________________
Page 757 of 791
RIVERSIDE PARK REGENERATION 117 Spec No.24-05
PUBLIC CONTRACT CODE SECTION 10285.1 STATEMENT
In accordance with Public Contract Code Section 10285.1 (Chapter 376, Stats, 1986),
The bidder hereby declares under penalty of perjury under the laws of the State of
California that the bidder has___, has not___ been convicted within the preceding three
years of any offenses referred to in that section, including any charge of fraud, bribery,
collusion, conspiracy, or any other act in violation of any state or federal antitrust law in
connection with the bidding upon, award of, or performance of, any public works contract,
as defined in Public Contract Code Section 1100, including the Regents of the University of
California or the Trustees of the California State University. The term "bidder" is understood
to include any partner, member, officer, director, responsible managing officer, or
responsible managing employee thereof, as referred to in Section 10285.1.
Note: The bidder must place a check mark after "has" or "has not" in one of the blank
spaces provided.
The above Statement is part of the Proposal. Signing the Contractor’s Proposal on the
signature portion thereof shall also constitute signature of this Statement.
Bidders are cautioned that making false certification may subject the certifier to criminal
prosecution.
Page 758 of 791
RIVERSIDE PARK REGENERATION 118 Spec No.24-05
PUBLIC CONTRACT CODE SECTION 10162 QUESTIONNAIRE
In accordance with Public Contract Code Section 10162, The Bidder shall complete, under
penalty of perjury, the following questionnaire:
Has the bidder, any officer of the bidder, or any employee of the bidder who has a
proprietary interest in the bidder, ever been disqualified, removed, or otherwise prevented
from bidding on, or completing a federal, state, or local government project because of a
violation of law or a safety regulation?
Yes _____ No ______
If the answer is "Yes," explain the circumstances in the following space.
Page 759 of 791
RIVERSIDE PARK REGENERATION 119 Spec No.24-05
PUBLIC CONTRACT SECTION 10232 STATEMENT
In accordance with Public Contract Code Section 10232, the Contractor hereby states under
penalty of perjury that no more than one final unappealable finding of contempt of court by a
federal court has been issued against the Contractor within the immediately preceding two
year period because of the Contractor's failure to comply with an order of a federal court
which orders the Contractor to comply with an order of the National
Labor Relations Board.
Note: The above Statement and Questionnaire are part of the Proposal. Signing this
Proposal on the signature portion thereof shall also constitute signature of this Statement
and Questionnaire.
Bidders are cautioned that making a false certification may subject the certifier to criminal
prosecution.
Page 760 of 791
RIVERSIDE PARK REGENERATION 120 Spec No.24-05
CITY OF UKIAH
Mendocino County, California
AGREEMENT
FOR
RIVERSIDE PARK REGENRATION
Specification No.24-05
THIS AGREEMENT, made this ______ day of ___________________, 20____, by and between the City of Ukiah,
Mendocino County, California, hereinafter called the City and _______________________ hereinafter called the
Contractor,
WITNESSETH:
WHEREAS, the City has caused to be prepared in accordance with law, specifications, drawings and other
contract documents for the work herein described and shown and has approved and adopted these contract
documents, specifications and drawings and has caused to be published in the manner and for the time required
by law a notice to bidders inviting sealed proposals for doing the work in accordance with the terms of this contract
and
WHEREAS, the Contractor, in response to the notice to bidders, has submitted to the City a sealed proposal
accompanied by a proposal guaranty in an amount of not less than 10 percent of the bid price for the construction
of the proposed work in accordance with the terms of this contract and
WHEREAS, the City, in the manner prescribed by law, has publicly opened, examined and canvassed the
proposals submitted and as a result has determined and declared the Contractor to be the lowest and best regular
responsible bidder for the work and for the sums named in the proposal,
NOW, THEREFORE, THIS AGREEMENT WITNESSETH:
Article 1. Work to be Done and Contract Days Allowed.
That the Contractor shall provide all necessary machinery, tools, apparatus and other means of construction; shall
furnish all materials, superintendence, overhead, expenses, all labor and expenses of whatever nature necessary
for completion of the work in conformity with the Special Provisions and other contract documents hereto attached
and according to such instructions as may be given by the Engineer. The Contractor shall complete the work within
180 WORKING days. Contract days shall be counted starting with the 10th day following receipt of notice that the
contract has been executed by the City. Contractor, at his or her option, may begin work prior to start of counting
contract days, however, in no event shall the Contractor start work without giving notification to the Engineer at
least 72 hours prior to the start of work, without obtaining an encroachment permit from the City, or without having
submitted certificates of insurance that have been accepted and approved by the Engineer.
Article II. Contract Prices.
That the City shall pay the Contractor the prices stated in the proposal submitted by the Contractor, for complete
performance of the contract by the Contractor. The Contractor hereby agrees to accept the prices as full
compensation for all material and appliances necessary to the work, for all labor and use of tools and other
implements necessary to execute the work contemplated in this contract; for all loss or damage arising out of the
nature of the work or from the action of the elements, or from any unforeseen obstructions or difficulties which may
Page 761 of 791
RIVERSIDE PARK REGENERATION 121 Spec No.24-05
be encountered in the prosecution of the work; for all risks of every description connected therewith; for all
expenses of the work, as herein specified; for all liability and other insurance, for all overhead and other expenses
incident to the work; all according to the Contract Drawings, the Special Provisions, the Details, the instructions
and the requirements of the City.
Article III. Labor Discrimination.
Attention is directed to Section 1735 of the Labor Code, which reads as follows:
"No discrimination shall be made in the employment of persons upon public works because of the race,
color, national origin or ancestry, or religion of such persons and every contractor for public works violating
this section is subject to all the penalties imposed for a violation of this chapter."
In connection with the performance of work under this contract, the Contractor agrees as follows:
(a) The Contractor will not willfully discriminate against any employee or an applicant for employment
because of race, color, religion, ancestry, or national origin. The Contractor will take affirmative
action to ensure that applicants are employed and that employees are treated during employment
without regard to their race, color, religion, ancestry, or national origin. Such action shall include, but
not be limited to, the following: employment, upgrading, demotion or transfer; recruitment or
recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and
selection for training, including apprenticeship. The Contractor agrees to post in conspicuous places,
available to employees and applicants for employment, notices to be provided by the awarding
authority setting forth the provisions of this Fair Employment Practice section.
(b) The Contractor will send to each labor union or representative of workers with which he or she has a
collective bargaining agreement or other contract or understanding, a notice, to be provided by the
awarding authority, advising the said labor union or worker's representative of the Contractor's
commitments under this section, to employees and applicants for employment.
(c) The Contractor will permit access to his or her records of employment, employment advertisements,
application forms and other pertinent data and records by the Fair Employment Practices
Commission, City of Ukiah or any other appropriate agency of the State of California designated by
the awarding authority, for the purposes of investigation to ascertain compliance with the Fair
Employment Practices section of this contract.
(d) A finding of willful violation of the Fair Employment Practices section of this Contract or of the Fair
Employment Practices Act shall be regarded by the awarding authority as a basis for determining the
Contractor to be not a "responsible bidder" as to future contracts for which such Contractor may
submit bids, for revoking the Contractor's pre-qualification rating, if any and for refusing to establish,
reestablish or renew a pre-qualification rating for the Contractor.
The City of Ukiah shall deem a finding of willful receipt of written notice from the Fair Employment
Practices Act to have occurred upon that it has investigated and determined that the Contractor has
violated the Fair Employment Practices Act and has issued an order under Labor Code Section 1426
or obtained an injunction under Labor Code Section 1429.
Upon receipt of such written notice from the Fair Employment Practices Commission, the City shall
notify the Contractor that unless he or she demonstrates to the satisfaction of the awarding authority
within a stated period that the violation has been corrected, his or her pre-qualification rating will be
revoked at the expiration of such period.
(e) The Contractor agrees that should the City determine that the Contractor has not complied with the
Fair Employment Practices section of this Contract, then pursuant to Labor Code Section 1735 and
1775 the Contractor shall, as a penalty to the City, forfeit for each calendar day or portion thereof, for
Page 762 of 791
RIVERSIDE PARK REGENERATION 122 Spec No.24-05
each person who was denied employment as a result of such non-compliance, the penalties provided
in the Labor Code for violation of prevailing wage rates. Such monies may be recovered from the
Contractor. The City may deduct any such damages from any monies due the Contractor.
(f) Nothing contained in this Fair Employment Practices section shall be construed in any manner of
fashion so as to prevent the City or the State of California from pursuing any other remedies that may
be available at law.
(g) Prior to awarding the Contract, the Contractor shall certify to the awarding authority that he or she
has or will meet the following standards for affirmative compliance, which shall be evaluated in each
case by the awarding authority:
(1) The Contractor shall provide evidence, as required by the City that he or she has notified all
supervisors, foremen and other personnel officers in writing of the content of the anti-discrimination
clause and their responsibilities under it.
(2) The Contractor shall provide evidence, as required by the City, that he or she has notified all
sources of employees’ referrals (including unions, employment agencies, advertisements,
Department of Employment) of the content of the anti-discrimination clause.
(3) The Contractor shall file a basic compliance report, as required by the City. Willfully false
statements made in such reports shall be punishable as provided by law. The compliance report shall
also spell out the sources of the work force and who has the responsibility for determining whom to
hire, or whether or not to hire.
(4) Personally, or through his or her representatives, the Contractor shall, through negotiations with
the unions with whom he or she has agreements, attempt to develop an agreement which will:
a. Spell out responsibilities for nondiscrimination in hiring, referral, upgrading and training.
b. Otherwise implement an affirmative anti-discrimination program in terms of the unions'
specific areas of skill and geography to the end that qualified minority workers will be available
and given and equal opportunity for employment.
(5) The Contractor shall notify the City of opposition to the anti-discrimination clause by individuals,
firms or organizations during the period of its pre-qualification.
(h) The Contractor will include the provisions of the foregoing paragraphs 1 through 5 in every first tier
subcontract so that such provisions will be binding upon each such subcontractor.
(i) The "Fair Employment Practices Certification" must be completed and signed prior to the time of
submitting the bid.
Article IV. Parts of the Contract.
That the complete contract consists of the following documents, all of which shall be considered a part of this
agreement.
1. Notice to Bidders
2. Wage Rates
3. General Conditions
4. Technical Specifications
5. Proposal
6. Fair Employment Practices Certification
Page 763 of 791
RIVERSIDE PARK REGENERATION 123 Spec No.24-05
7. Agreement
8. Contract Bonds
9. Contract Drawings and Construction Details
10. Standard Drawings
11. Indemnification Agreement
IN WITNESS WHEREOF, this contract being executed in duplicate and the parties having caused their names to
be signed by authority of their duly authorized office this _____ day of _____________, 20____.
CITY OF UKIAH, MENDOCINO COUNTY, CALIFORNIA
By: ______________________________________________________________
CITY MANAGER, CITY OF UKIAH
Attest: ______________________________________________________________
CITY CLERK, CITY OF UKIAH
By: ______________________________________________________________
CONTRACTOR
Attest: ______________________________________________________________
Title: ______________________________________________________________
The foregoing contract is approved as to form and legality this ______ day of ______________, 20 ____.
__________________________________________________
CITY ATTORNEY, CITY OF UKIAH
Page 764 of 791
RIVERSIDE PARK REGENERATION 124 Spec No.24-05
INDEMNIFICATION AGREEMENT
This Indemnification Agreement is made and entered in Ukiah, California, on _________________, 20____,
by and between the City of Ukiah (Ukiah) and ______________________________________ (Contractor).
Contractor is
_________________________________________________________________________________
___________________________________________ for Ukiah.
As a condition of issuing the work order, attached hereto, Ukiah requires assurance that Contractor will protect
Ukiah from damage or damage claims which arise from its performance of the work.
Accordingly, Contractor agrees as follows:
1. Indemnification. Contractor shall indemnify and hold harmless Ukiah and its officers, agents, and employees
from and against any claim, loss, or damage, including the legal and other costs of defending against any claim of
damage or loss which arises out of the Contractor’s negligent or wrongful performance under the work order
attached hereto, except for claims, losses, or damages resulting from the sole and exclusive negligence or other
wrongful conduct of Ukiah or its officers, agents and employees.
CONTRACTOR
BY: _______________________________________________
TITLE: _______________________________________________
Page 765 of 791
RIVERSIDE PARK REGENERATION 125 Spec No.24-05
CITY OF UKIAH
Mendocino County, California
FAITHFUL PERFORMANCE BOND
KNOW ALL MEN BY THESE PRESENTS,
That we the undersigned, ______________________________________________________________
__________________________________________________________________________________,
AS PRINCIPAL, and
__________________________________________________________________________________,
AS SURETY,
are held firmly bound unto THE CITY OF UKIAH, hereinafter called the “City”, in the penal sum of
dollars ($____________________)
for the payment of which sum we bind ourselves, our heirs, executors, administrators, and successors, jointly and
severally.
WHEREAS, the Principal has entered into a certain Contract with the City, dated __________, 20_____,
a copy of which is hereto attached and made a part hereof,
NOW, THEREFORE, the condition of this obligation is such that if the Principal shall in all respects fully perform
the Contract and all duly authorized modifications thereof, during its original term and any extensions thereof that
may be granted and during any guaranty period for which the Contract provides, and if the Principal shall fully
satisfy all claims, arising out of the prosecution of the work under the Contract and shall fully indemnify the City for
all expenses which it may incur by reason of such claims, including its attorney's fees and court costs, and if the
Principal shall make full payment to all persons supplying labor, services, materials, or equipment in the
prosecution of the work under the Contract, in default of which such persons shall have a direct right of action
hereupon; and if the Principal shall pay or cause to be paid all sales and use taxes payable as a result of the
performance of the Contract as well as payment of gasoline and special motor fuels taxes in the performance of
the Contract and all motor vehicle fees required for commercial motor vehicles used in connection with the
performance of the Contract, then this obligation shall be void; otherwise, it shall remain in full force and effect. No
modification of the Contract or extension of the term thereof, nor any forbearance on the part of the City shall in
any way release the Principal or the Surety from liability hereunder. Notice to the Surety of any such modification,
extension, or forbearance is hereby waived.
IN WITNESS WHEREOF, the aforesaid Principal and Surety have executed this instrument and affixed their seals
hereto, this ________ day of _______________,20_______.
In the presence of:
WITNESS:
_________________________________
________________________________(SEAL)
(Individual Principal)
___________________________________
(Business Address)
___________________________________
(City/State/Zip Code)
Page 766 of 791
RIVERSIDE PARK REGENERATION 126 Spec No.24-05
WITNESS:
____________________________________
______________________________(SEAL)
(Corporate Principal)
___________________________________
(Business Address)
___________________________________
(City/State/Zip Code)
ATTEST:
________________________________
(Corporate Principal) Affix
Corporate
Seal
___________________________________
(Business Address)
___________________________________
(City/State/Zip Code)
ATTEST:
____________________________ ________________________________ Affix
(Corporate Surety) Corporate
Seal
___________________________________
(Business Address)
___________________________________
(City/State/Zip Code)
The rate of premium on this bond is $___________________________ per thousand.
The total amount of premium charges is $____________________________..
(The above is to be filled in by Surety Company). (Power of Attorney of person signing for Surety Company must
be attached).
(CERTIFICATE AS TO CORPORATE PRINCIPAL)
I,_________________________________________, certify that I am the ______________________________
Secretary of the corporation named as Principal in the foregoing bond; that
_______________________________________, who signed the said bond on behalf of the Principal, was then
____________________________________________ of said corporation; that I know his signature, and that his
signature thereto is genuine; and that said bond was duly signed, sealed, and attested to for and in behalf of said
corporation by authority of its governing body.
____________________________________________ Affix Corporate Seal
Page 767 of 791
RIVERSIDE PARK REGENERATION 127 Spec No.24-05
CITY OF UKIAH
Mendocino County, California
MATERIAL AND LABOR BOND
KNOW ALL MEN BY THESE PRESENTS,
That we the undersigned, ______________________________________________________
__________________________________________________________________________, AS PRINCIPAL,
and
__________________________________________________________________________
__________________________________________________________________________, AS SURETY,
are held firmly bound unto THE CITY OF UKIAH, hereinafter called the “City” in the penal sum of
dollars ($____________________)
for the payment of which sum we bind ourselves, our heirs, executors, administrators, and successors, jointly and
severally.
WHEREAS, the Principal has entered into a certain Contract with the City, dated _________________, 20_____,
a copy of which is hereto attached and made a part hereof,
NOW, THEREFORE, the condition of this obligation is such that if the Principal shall in all respects fully perform
the Contract and all duly authorized modifications thereof, during its original term and any extensions thereof that
may be granted and during any guaranty period for which the Contract provides, and if the Principal shall fully
satisfy all claims, arising out of the prosecution of the work under the Contract and shall fully indemnify the City for
all expenses which it may incur by reason of such claims, including its attorney's fees and court costs, and if the
Principal shall make full payment to all persons supplying labor, services, materials, or equipment in the
prosecution of the work under the Contract, in default of which such persons shall have a direct right of action
hereupon; and if the Principal shall pay or cause to be paid all sales and use taxes payable as a result of the
performance of the Contract as well as payment of gasoline and special motor fuels taxes in the performance of
the Contract and all motor vehicle fees required for commercial motor vehicles used in connection with the
performance of the Contract, then this obligation shall be void; otherwise, it shall remain in full force and effect. No
modification of the Contract or extension of the term thereof, nor any forbearance on the part of the City shall in
any way release the Principal or the Surety from liability hereunder. Notice to the Surety of any such modification,
extension, or forbearance is hereby waived.
IN WITNESS WHEREOF, the aforesaid Principal and Surety have executed this instrument and affixed their seals
hereto, this ________ day of _______________,20_______.
In the presence of:
WITNESS:
____________________________________
________________________________(SEAL)
(Individual Principal)
___________________________________
(Business Address)
___________________________________
(City/State/Zip Code)
Page 768 of 791
RIVERSIDE PARK REGENERATION 128 Spec No.24-05
WITNESS:
____________________________________
______________________________(SEAL)
(Corporate Principal)
___________________________________
(Business Address)
___________________________________
(City/State/Zip Code)
ATTEST:
________________________________
(Corporate Principal) Affix
Corporate
Seal
___________________________________
(Business Address)
___________________________________
(City/State/Zip Code)
ATTEST:
____________________________ ________________________________ Affix
(Corporate Surety) Corporate
Seal
___________________________________
(Business Address)
___________________________________
(City/State/Zip Code)
The rate of premium on this bond is $___________________________ per thousand.
The total amount of premium charges is $____________________________..
(The above is to be filled in by Surety Company). (Power of Attorney of person signing for Surety Company must
be attached).
(CERTIFICATE AS TO CORPORATE PRINCIPAL)
I,_________________________________________, certify that I am the ______________________________
Secretary of the corporation named as Principal in the foregoing bond; that
_______________________________________, who signed the said bond on behalf of the Principal, was then
____________________________________________ of said corporation; that I know his signature, and that his
signature thereto is genuine; and that said bond was duly signed, sealed, and attested to for and in behalf of said
corporation by authority of its governing body.
____________________________________________ Affix Corporate Seal
Page 769 of 791
RIVERSIDE PARK REGENERATION 129 Spec No.24-05
DIRECTIONS FOR PREPARATION OF PERFORMANCE AND MATERIAL AND LABOR BOND
1. Individual sureties, partnerships, or corporations not in the surety business will not be acceptable.
2. The name of the Principal shall be shown exactly as it appears in the Contract.
3. The penal sum shall not be less than required by the Specifications.
4. If the Principals are partners or joint venturers, each member shall execute the bond as an individual and
state his place of residence.
5. If the Principal is a corporation, the bond shall be executed under its corporate seal.
If the corporation has no corporate seal, it shall so state and affix a scroll or adhesive seal following the
corporate name.
6. The official character and authority of the person(s) executing the bond for the Principal, if a corporation,
shall be certified by the Secretary or Assistant Secretary thereof under the corporate seal, or copies
attached to such records of the corporation as will evidence the official character and authority of the
officer signing, duly certified by the Secretary or Assistant Secretary, under the corporate seal, to be true
copies.
7. The current power-of-attorney of the person signing for the surety company must be attached to the bond.
8. The date of the bond must not be prior to the date of the Contract.
9. The following information must be placed on the bond by the surety company:
a. The rate of premium in dollars per thousand; and
b. The total dollar amount of premium charged.
10. The signature of a witness shall appear in the appropriate place attending to the signature of each party of
the bond.
11. Type or print the name underneath each signature appearing on the bond.
12. An executed copy of the bond must be attached to each copy of the Contract (original counterpart)
intended for signing.
Page 770 of 791
RIVERSIDE PARK REGENERATION 130 Spec No.24-05
CITY OF UKIAH
Mendocino County, California
DEFECTIVE MATERIAL AND WORKMANSHIP (MAINTENANCE) BOND
KNOW ALL MEN BY THESE PRESENTS,
That we, _____________________________________________________________________
__________________________________________________________________, as PRINCIPAL
and__________________________________________________________________________
___________________________________________________________________, as SURETY,
are held and firmly bound unto the City of Ukiah as Obligee, in the penal sum of
___________________________________________________________________________________
_________________________________________________________($____________________),
(5 PERCENT OF THE FINAL CONTRACT AMOUNT)
to which payment well and truly to be made, we do bind ourselves, our and each of our heirs, executors,
administrators, successors and assigns jointly and severally, firmly by these presents.
WHEREAS, the said Principal entered into a Contract with the City Of Ukiah
dated_________________________
for _________________________________________________________________________________
____________________________________________________________________________________
WHEREAS, said Contract has been completed, and was approved on the ______ day of ___________,
_________,
NOW, THEREFORE, THE CONDITION OF THIS OBLIGATION IS SUCH, that if the Principal shall guarantee that
the work will be free of any defective materials or workmanship which become apparent during the period of one
(1) year following completion of the Contract, then this obligation shall be void, otherwise to remain in full force and
effect, provided however, any additional warranty or guarantee whether expressed or implied is extended by the
Principal or Manufacturer only, and the surety assumes no liability for such a guarantee.
Signed, sealed, and dated this __________ day of ____________, 20_____.
__________________________________________________(Seal)
BY:_______________________________________________(Seal)
__________________________________________________(Seal)
Principal
__________________________________________________(Seal)
BY:_______________________________________________(Seal)
__________________________________________________(Seal)
Surety
Page 771 of 791
Approval of Plans and Specifications for the Riverside
Park Regeneration Project, Specification 24-05, and
Direct Staff to Advertise Bids.
Neil Davis – Community Services Director
Page 772 of 791
Riverside Park Today
Located at end of
Gobbi St. along
Russian River
36 Acres
Rusty Bowl BMX
Little League Fields
Trails and River Access
Page 773 of 791
Riverside Park Today
Located at end of Gobbi
St. along Russian River
36 Acres
Rusty Bowl BMX
Little League Fields
Trails and River Access
Popular Birding and Dog
Walking Area
Page 774 of 791
Riverside Park History
Shooting Range
Waste Water
Treatment
Street Sweeping
Repository
Gravel Extraction
Page 775 of 791
Riverside Park History
Shooting Range
Waste Water
Treatment
Street Sweeping
Repository
Gravel Extraction
Page 776 of 791
2000-2008
Page 777 of 791
Project Area
Page 778 of 791
Page 779 of 791
Page 780 of 791
Page 1 of 3
Agenda Item No: 14.b.
MEETING DATE/TIME: 5/15/2024
ITEM NO: 2023-3191
AGENDA SUMMARY REPORT
SUBJECT: Consideration of Adoption of Resolution Approving a Cash Flow Financing Plan for City
Expenditure-Driven Grant-Funded Projects.
DEPARTMENT: Finance PREPARED BY: Dan Buffalo, Finance Director
PRESENTER: Dan Buffalo, Finance Director
ATTACHMENTS:
1. Reimbursement Reso - Ukiah
Summary: The City has initiated Phase 4 of the Water Recycling Project, supported by a $53.77 million
construction grant from the California State Water Resources Control Board. Due to state notification that
reimbursements for costs incurred between April and July 2024 might be delayed until August 2024, the City is
exploring a resolution that preserves the option to issue short-term, tax-exempt obligations to manage the
interim financial needs, estimated between $10 and $15 million.
Background: Phase 4 of the Water Recycling Project is crucial for the City's infrastructure improvements. The
potential delay in state reimbursement might create a financial gap, necessitating carrying of project costs
during a period when reimbursement funds might be delayed. The potential cash flow issue during these
months could pose a significant challenge, requiring the City to explore viable financial strategies to bridge this
gap should it become necessary.
Discussion: The proposed resolution is a strategic response to the possible delay in state reimbursements.
By allowing the City to express its intent to potentially use proceeds from tax-exempt obligations, this
resolution does not commit the City to issuing debt but maintains the flexibility to reimburse costs of such debt
if the City Council chooses this path. This action ensures that the City can manage its cash flow effectively
during the critical months of May to July 2024, when expenditures will occur, but reimbursements might be
delayed. This approach, recommended by the City's registered municipal financial advisor, NHA Advisors, and
supported by bond counsel, complies with IRS regulations and allows the City to secure the lowest possible
borrowing costs should debt issuance be necessary.
If reimbursements are delayed, cash flow estimates through August project a deficit cash balance in the City's
main operating accounts by July, requiring access to additional capital. Five alternatives have been
considered in the event the City needs to draw on financial resources outside its regular operating funds, four
of which involve borrowing:
1. Liquidation and use of idle funds in the City's investment portfolio. The portfolio includes $23 million in fixed
income securities. The funds are available within 3-5 days, but drawing from the portfolio at this time would
cost the loss of interest earnings estimated to be around $300K on a $10 million draw.
2. Temporary borrowing of existing unspent proceeds from the 2021 lease revenue bonds. These bonds were
issued to pay for reconstruction of certain city streets and the underlying water and sewer infrastructure, and
construction of a new corporation yard. Many of the unspent proceeds for streets and underlying water and
sewer infrastructure have been expended or earmarked for projects already underway. Of the $15 million in
bond proceeds allocated for the Corp yard, only $131,821 has been spent so far. It is projected that an
Page 781 of 791
Page 2 of 3
additional $123,000 will be used by the end of the fiscal year, leaving about $14,745,000 of the bond funds
available. But in the opinion of the City's registered municipal financial advisor, NHA Advisors, and its bond
counsel, there is risk in this strategy because these funds are secured by the general fund and specifically
identified in the bond indenture for use in building a new corp yard facility; whereas, the recycled water project
and the associated funding grant is the responsibility of the water fund. In effect, the general fund would need
to request from the trustee (who currently holds the bonds) a draw for purposes not related to the project for
which the bonds are intended and lend these unspent bond proceeds to the water fund for short-term cash
flow purposes. Bond counsel has advised caution against this approach.
3. Bank line of credit. Offers the flexibility of accessing funds as needed without drawing the entire amount
upfront, potentially reducing overall interest costs if the cash flow gap is shorter than expected. This option is
typically quicker to arrange than issuing new bonds, allowing the City to respond rapidly to immediate cash
flow needs. However, it may come with higher interest rates compared to other forms of debt, especially if the
borrowing extends over a longer period. This option is an unlikely avenue, as banks are currently less
interested in offering this.
4. Grant anticipation note/loan/bond. Grant Anticipation Notes (GANs) are specifically designed for scenarios
where funding is secured through expected government grants, potentially making them a suitable match for
the City's current situation. However, initial talks with rating agencies indicated evaluating such a structure
would be problematic as the State Revolving Fund would not commit to, in writing, a guaranteed
reimbursement schedule. Further, the underwriter suggested we would effectively need a backup revenue
pledge.
5. Water revenue bond. Secured by future revenues from the city's water utility, potentially offering lower
interest rates due to the perceived stability of these revenue streams. This option provides a long-term
financing solution, which could be advantageous if project delays or cost overruns occur. However, these
bonds depend on consistent revenue generation from water services; shortfalls could pose challenges in debt
servicing.
Recommendation: Staff recommends that the City Council adopt the reimbursement resolution (Attachment
1), which would preserve the City's ability to issue tax-exempt obligations if necessary to fund costs of the
Water Recycling Project during the period of delayed reimbursement. It does not authorize a particular debt
issue. If Staff's recommendation later is to do that, Council will have to approve and authorize whatever debt
issue is selected. Staff recommends a maximum potential reimbursement of $15 million to ensure any further
disruptions to cash flow related to the project are mitigated. This measure is vital for ensuring that the City can
continue to meet its project timelines without financial disruption at the lowest cost possible.
A budget amendment is not requested at this time. Such action will be reserved for if and when a debt issue is
considered and authorized by the City Council.
Recommended Action: Adopt the Resolution Approving the cash flow financing plan.
BUDGET AMENDMENT REQUIRED: No
CURRENT BUDGET AMOUNT: $0
PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: N/A
PREVIOUS CONTRACT/PURCHASE ORDER NO.:
COORDINATED WITH: Public Works
DIVERSITY-EQUITY INITIATIVES (DEI): N/A
CLIMATE INITIATIVES (CI): N/A
GENERAL PLAN ELEMENTS (GP): N/A
Page 782 of 791
Page 3 of 3
Page 783 of 791
RESOLUTION 2024-____
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH DECLARING ITS
INTENTION TO REIMBURSE EXPENDITURES RELATING TO CAPITAL IMPROVEMENTS
FROM THE PROCEEDS OF TAX-EXEMPT OBLIGATIONS
WHEREAS, the City of Ukiah (the “City”) owns and operates facilities and property for the
collection, treatment and distribution of water, including recycled water, in the City’s service area;
and
WHEREAS, the City is undertaking capital improvement projects generally referred to as the
phase 4 refinements to the water recycling project (the “Project”), and may issue debt for such
Project and Project related costs, and to use a portion of the proceeds of such debt to reimburse
expenditures made for the Project prior to the issuance of the debt; and
WHEREAS, United States Income Tax Regulations section 1.150-2 provides generally that
proceeds of tax-exempt debt are not deemed to be expended when such proceeds are used for
reimbursement of expenditures made prior to the date of issuance of such debt unless certain
procedures are followed, one of which is a requirement that prior to the payment of any such
expenditures, the issuer declares an intention to reimburse such expenditure; and
WHEREAS, it is in the public interest and for the public benefit that the City declares its official
intent to reimburse the expenditures referenced herein.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Ukiah, as follows:
Section 1. Description of Project. The City Council hereby declares that it reasonably expects
the City to issue tax-exempt obligations in one or more series (the “Obligations”) for the purpose
of paying some or all of the costs of the Project and related capital improvements.
Section 2. City Expectations. The City hereby declares that it reasonably expects to pay certain
costs of the Project prior to the date of issuance of the Obligations and to use a portion of the
proceeds of the Obligations for reimbursement of expenditures for the Project that are paid before
the date of issuance of the Obligations. The maximum principal amount of Obligations expected
to be issued is $15,000,000.
Section 3. Effective Date. This Resolution shall take effect from and after the date of its passage
and adoption.
* * * * * * * * *
PASSED AND ADOPTED by the City Council of the City of Ukiah on __________, 2024 by the
following vote:
AYES:
NOES:
ABSENT:
Attachment 1
Page 784 of 791
ABSTAIN:
__________________________
Mayor
ATTEST:
__________________________
City Clerk
Attachment 1
Page 785 of 791
Page 1 of 2
Agenda Item No: 14.c.
MEETING DATE/TIME: 5/15/2024
ITEM NO: 2024-214
AGENDA SUMMARY REPORT
SUBJECT: Discussion and Possible Action Regarding the Cancellation of July 3, 2024, December 4, 2024,
and January 1, 2025, Regular City Council Meetings, with the Option for the Mayor and/or City Manager to
Call for a Special Meeting on an Alternate Date if Time Sensitive Business Arises.
DEPARTMENT: City Clerk PREPARED BY: Kristine Lawler, City Clerk
PRESENTER: Sage Sangiacomo, City Manager
ATTACHMENTS:
None
Summary: Council will consider cancelling the July 3, 2024, December 4, 2024, and January 1, 2025, Regular
City Council meetings.
Background: City Council has regular meetings scheduled for the first and third Wednesdays of each month,
with regularly scheduled meetings on July 3, 2024, December 4, 2024, and January 1, 2025. Council typically
cancels various meetings during the year when there are holiday conflicts and/or are fewer business items to
give a break to both the Council and Staff from the heavy meeting schedule maintained throughout the rest of
the year and allow time to focus on committee/ad-hoc assignments and project/program implementation.
Discussion: Staff is recommending the cancellation of the July 3, 2024, December 4, 2024, and January 1,
2025, regular meetings, with the option for the Mayor and/or City Manager to call for a special meeting on an
alternate date if time-sensitive business arises. Staff will continue to monitor scheduling and will advise at the
meeting of any changes and/or needs related to agenda management for Council's consideration.
Recommended Action: Approve the cancellation of the July 3, 2024, December 4, 2024, and January 1,
2025, Regular City Council Meeting, with the option for the Mayor and/or City Manager to call for a special
meeting on an alternate date if time sensitive business arises.
BUDGET AMENDMENT REQUIRED: N/A
CURRENT BUDGET AMOUNT: N/A
PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: N/A
PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A
COORDINATED WITH: N/A
Page 786 of 791
Page 2 of 2
Page 787 of 791
Page 1 of 1
Agenda Item No: 14.d.
MEETING DATE/TIME: 5/15/2024
ITEM NO: 2024-131
AGENDA SUMMARY REPORT
SUBJECT: Receive Updates on City Council Committee and Ad Hoc Assignments, and, if Necessary,
Consider Modifications to Assignments and/or the Creation/Elimination of Ad Hoc(s).
DEPARTMENT: City Clerk PREPARED BY: Kristine Lawler, City Clerk
PRESENTER: Mayor Dueñas and Various Councilmembers
ATTACHMENTS:
1. 2024 City Council Special Assignments and Ad Hocs
Summary: City Council members will provide reports and updates on their committee and ad hoc
assignments. If necessary, the Council may consider modifications.
Background: City Council members are assigned to a number of committees and ad hoc activities. These
assignments are included as Attachment 1.
Discussion: Previously, the City Council discussed having more time allocated to reporting on committee and
ad hoc activities. Often, the Council Reports section of the regular agenda is rushed due to impending
business (i.e., public hearings), and not enough time is afforded for reports beyond community activities.
In an effort to foster regular updates on committee and ad hoc assignments, this item is being placed on the
agenda to provide the City Council members an expanded opportunity to report on assignments and modify
assignments as necessary.
Recommended Action: Receive report(s). The Council will consider modifications to committee and ad hoc
assignments along with the creation/elimination ad hoc(s).
BUDGET AMENDMENT REQUIRED: No
CURRENT BUDGET AMOUNT: N/A
PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: N/A
PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A
COORDINATED WITH: N/A
DIVERSITY-EQUITY INITIATIVES (DEI): N/A
CLIMATE INITIATIVES (CI): N/A
GENERAL PLAN ELEMENTS (GP): N/A
Page 788 of 791
2024 CITY COUNCIL SPECIAL ASSIGNMENT LIST
LOCAL / UKIAH VALLEY MTG DATE/TIME MEETING LOCATION MAILING ADDRESS/CONTACT COMMITTEE FUNCTION ASSIGNED TO PRINCIPAL STAFF SUPPORT
City Broadband Project TBD TBD
Civic Center
300 Seminary Ave.
Ukiah, CA 95482
to evaluate the Request for Proposal (RFP) for the Internet Service
Provider (ISP) for the California's Public Utilities Commission (CPUC) Last
Mile Broadband
Orozco Jim Robbins, Grants Manager, 463-6708;
jrobbins@cityofukiah.com
Investment Oversight Committee Varies
Civic Center
300 Seminary Ave.
Ukiah, CA 95482
Civic Center
300 Seminary Ave.
Ukiah, CA 95482
Reviews City investments, policies, and strategies
Crane
Orozco - Alternate
Alan Carter, Treasurer
Dan Buffalo, Director of Finance; 463-6220
dbuffalo@cityofukiah.com
Disaster Council
Shall meet a minimum of
once a year at a time and
place designated upon
call of the chair
Place designated upon call of the chair or, if
she/he is unavailable or unable to call such
meeting, the first vice chair and then the City
Manager or her/his designee.
Office of Emergency Management
300 Seminary Ave.
Ukiah, CA 95482
467-5720 - Traci Boyl
Develop any necessary emergency and mutual aid plans, agreements,
ordinances, resolutions, rules, and regulations.
Orozco
Duenas- Alternate
Traci Boyl, City Manager's Office Management
Analyst; 467-5720; tboyl@cityofukiah.com
Greater Ukiah Business & Tourism
Alliance (GUPTA)
4th Monday of month,
10 a.m.
200 S School St.
Ukiah, CA 95482
200 S School St.
Ukiah, CA 95482
Promotes tourism and works to strengthen and promote the historic
downtown and businesses within the greater Ukiah area
Marianne Davison - Community
Services Department Staff
Duenas - Alternate
Shannon Riley, Deputy City Manager;
467-5793 sriley@cityofukiah.com
Mendocino County Inland Water and
Power Commission (IWPC)
2nd Thursday of month,
6:00 p.m.
Civic Center
300 Seminary Avenue
conference room 5
IWPC Staff
P.O. Box 1247
Ukiah, CA 95482
391-7574 - Candace Horsley
Develops coordination for water resources and current water rights: Potter
Valley project - Eel River Diversion
Rodin
Orozco - Alternate
Sean White, Director of Water Resources;
463-5712 swhite@cityofukiah.com
North Coast Opportunities (NCO)4th Wednesday of
month, 2 p.m.Alternating locations - Ukiah and Lakeport
Governing Board Chair
North Coast Opportunities
413 North State Street
Ukiah, CA 95482
Assist low income and disadvantaged people to become self reliant Burgess
Jake Burgess, Community Services Supervisor;
463-6201
jburgess@cityofukiah.com
Sun House Guild ex officio 2nd Tuesday of month,
4:30 p.m.
Sun House
431 S. Main St.
Ukiah, CA
431 S. Main Street
Ukiah, CA 95482
467-2836
Support and expand Grace Hudson Museum Duenas
Neil Davis - Alternate
David Burton, Museum Director; 467-2836
dburton@cityofukiah.com
Ukiah Valley Basin Groundwater
Sustainability Agency (GSA)
2nd Thursday of month,
1:30 p.m.
Board of Supervisors Chambers; 501 Low
Gap Road
Ukiah, CA
County Executive Office
501 Low Gap Rd., Rm. 1010
Ukiah, CA 95482
463-4441
GSA serves as the Groundwater Sustainability Agency in the Ukiah Valley
basin
Crane
Duenas- Alternate
Sean White, Director of Water Resources;
463-5712 swhite@cityofukiah.com
MENDOCINO COUNTY MTG DATE/TIME MEETING LOCATION MAILING ADDRESS/CONTACT COMMITTEE FUNCTION ASSIGNED TO PRINCIPAL STAFF SUPPORT
City Selection Committee Called as required by the
Clerk of the Board
BOS Conference Room
501 Low Gap Rd. Rm. 1090
Ukiah, CA
C/O: BOS
501 Low Gap Rd., Rm 1090
Ukiah, CA 95482
463-4441
Makes appointments to LAFCO and Airport Land Use Commission
(Mayor - Primary; Vice Mayor - Alternate)
Mayor Duenas
Vice Mayor Crane - Alternate
Kristine Lawler, City Clerk; 463-6217
klawler@cityofukiah.com
Economic Development & Financing
Corporation (EDFC)
2nd Thursday of month,
2:00 p.m.
Primarily 631 S. Orchard Street
(location varies)
Executive Director
631 South Orchard Avenue
Ukiah, CA 95482
467-5953
Multi-agency co-op for economic development and business loan program Riley
(appointed 12/19/18)
Shannon Riley, Deputy City Manager;
467-5793 sriley@cityofukiah.com
Library Advisory Board
3rd Wednesdays of
alternate months; 1:00
p.m.
Various Mendocino County Libraries Ukiah County Library
463-4491 Review library policy and activities Sher
Rodin - Alternate
Kristine Lawler, City Clerk; 463-6217;
klawler@cityofukiah.com
Mendocino County 1st District Liaison Monthly; TBD
Civic Center Annex
conference room #5
411 West Clay St.
Ukiah, CA 95482
Civic Center
300 Seminary Ave.
Ukiah, CA 95482
To coordinate activities and policy development with the City's 1st District
Supervisor
Rodin
Crane- Alternate
Sage Sangiacomo, City Manager;
463-6221; ssangiacomo@cityofukiah.com
Mendocino County 2nd District Liaison 1st Wednesdays of
month, 8:00 a.m.
Civic Center Annex
conference room #5
411 West Clay St.
Ukiah, CA 95482
Civic Center
300 Seminary Ave.
Ukiah, CA 95482
To coordinate activities and policy development with the County's 2nd
District Supervisor
Duenas
Rodin - Alternate
Shannon Riley, Deputy City Manager;
467-5793 sriley@cityofukiah.com
Mendocino Council of Governments
(MCOG)
1st Monday of month,
1:30 p.m.
Board of Supervisors Chambers
501 Low Gap Road
Ukiah, CA
Executive Director
367 N. State Street, Ste. 206
Ukiah, CA 95482
463-1859
Plan and allocate State funding, transportation, infrastructure and project
County wide
Duenas
Sher - Alternate
Tim Eriksen, Public Works Director/City Engineer;
463-6280 teriksen@cityofukiah.com
Mendocino County Airport Land Use
Commission As needed
BOS Conference Room
501 Low Gap Rd., Rm. 1090,
Ukiah, CA
Mendocino County Executive Office
501 Low Gap Rd. Rm. 1010
Ukiah, CA 95482
To formulate a land use compatibility plan, provide for the orderly growth of
the airport and the surrounding area, and safeguard the general welfare of
the inhabitants within the vicinity
Liaisons: Owen/Schlatter
Greg Owen, Airport Manager; 467-2855;
gowen@cityofukiah.com
Craig Schlatter, Director of Community
Development; 463-6219;
cschlatter@cityofukiah.com
Mendocino County Local Area
Formation Commission (LAFCO)
1st Monday of month,
9:00 a.m.Board of Supervisors Chambers
Executive Director
200 S. School Street, Ste. 2
Ukiah, CA 95482
463-4470
Required by legislation - planning spheres of influence, annexation, service
areas, and special districts
Rodin
Crane - Alternate for both city seat
members on Commission
Craig Schlatter, Director of Community
Development; 463-6219;
cschlatter@cityofukiah.com
Updated: 5/13/2024
ATTACHMENT 1
Page 789 of 791
2024 CITY COUNCIL SPECIAL ASSIGNMENT LIST
MENDOCINO COUNTY
Continued MTG DATE/TIME MEETING LOCATION MAILING ADDRESS/CONTACT COMMITTEE FUNCTION ASSIGNED TO PRINCIPAL STAFF SUPPORT
Mendocino Solid Waste Management
Authority (MSWMA)
3rd Thursday of every
other month (varies),
10:00 a.m.
Willits Council Chambers
Solid Waste Director
3200 Taylor Drive
Ukiah, CA 95482
468-9710
County-wide Solid Waste JPA Crane
Sher - Alternate
Tim Eriksen, Public Works Director/City Engineer;
463-6280 teriksen@cityofukiah.com
Mendocino Transit Authority (MTA)
Board of Directors
Last Wednesday of
month, 1:30 p.m.
Alternating locations - Ukiah Conference
Center or Fort Bragg, or Point Arena
Executive Director
241 Plant Road
Ukiah, CA 95482
462-1422
County-wide bus transportation issues and funding Sher
Duenas - Alternate
Tim Eriksen, Public Works Director/City
Engineer; 463-6280 teriksen@cityofukiah.com
Mendocino Youth Project JPA Board of
Directors
3rd Wednesday of
month, 7:45 a.m.776 S. State Street Conference Room
Mendocino Co. Youth Project
776 S. State Street, Ste. 107
Ukiah, CA 95482
707-463-4915
Targets all youth with a focus on drug and alcohol prevention, healthy
alternatives and empowering youth to make healthy choices
Cedric Crook, Police Chief
Duenas - Alternate
Cedric Crook, Police Chief; 463-6771;
ccrook@cityofukiah.com
Russian River Flood Control District
(RRFCD) Liaison
1st Monday of month,
5:30 p.m.
151 Laws Ave.,Suite D
Ukiah, CA
151 Laws Ave., Ukiah, CA 95482;
rrfc@pacific.net; 462-5278
Proactively manage the water resources of the upper Russian River for the
benefit of the people and environment of Mendocino County White/Orozco Sean White, Director of Water Resources;
463-5712 swhite@cityofukiah.com
Ukiah Players Theater Board of
Directors
3rd Tuesday of month,
6:00 p.m
1041 Low Gap Rd
Ukiah, CA 95482
462-1210
1041 Low Gap Rd
Ukiah, CA 95482
462-1210
To oversee the activities, organization and purpose of the Ukiah Players
Theater
Greg Owen, Airport Manager
(appointed 12/19/18)
Kristine Lawler, City Clerk; 463-6217
klawler@cityofukiah.com
Ukiah Unified School District (UUSD)
Committee Quarterly 511 S. Orchard, Ste. D
Ukiah, CA 95482
511 S. Orchard
Ukiah, CA 95482
Information exchange with UUSD Board Chair, Mayor, Superintendent, and
City Manager
Duenas
Rodin - Alternate
Sage Sangiacomo, City Manager
Cedric Crook, Police Chief
Sage Sangiacomo, City Manager; 463-6221
ssangiacomo@cityofukiah.com
REGIONAL MTG DATE/TIME LOCATION MAILING ADDRESS/CONTACT COMMITTEE FUNCTION ASSIGNED TO PRINCIPAL STAFF SUPPORT
Great Redwood Trail Agency Bi-monthly, 3rd
Thursdays, 10:30 a.m.Various Locations - announced
419 Talmage Road, Suite M
Ukiah, CA 95482
463-3280
Provides a unified and revitalized rail infrastructure meeting the freight and
passenger needs of the region
Rodin
Duenas - Alternate
Neil Davis, Community Services Director
467-5764 ndavis@cityofukiah.com
League of California Cities Redwood
Empire Legislative Committee
Prior to Division
Meetings, meets 3x in
person and then via
conference call
Various locations that are announced
Redwood Empire League President;
Public Affairs Program Manager
(916) 658-8243
Elected city officials and professional city staff attend division meetings
throughout the year to share what they are doing and advocate for their
interests in Sacramento
Duenas
Orozco - Alternate
Sage Sangiacomo, City Manager; 463-6221
ssangiacomo@cityofukiah.com
Russian River Watershed Association
(RRWA)
4th Thursday of month,
9:00 a.m. (only 5 times a
year)
Windsor Town Hall
Russian River Watershed Association
2235 Mercury Way, Suite 105
Santa Rose, CA 95407
info@rrwatershed.org
707-508-3670 (message only)
Consider issues related to Russian river - plans projects and funding
requests
Rodin
Sher - Alternate
Tim Eriksen, Public Works Director/City Engineer;
463-6280 teriksen@cityofukiah.com
Northern California Power Agency
(NCPA) - Commission
4th Thursday of month,
9:00 a.m. (see NCPA
calendar)
Roseville, CA
and other locations
651 Commerce Drive
Roseville, CA 95678
916-781-4202
Pool of State and local power utilities developing and operating power
generation, providing scheduling and related energy services and providing
regulatory and legislative support.
Crane - Commissioner
Sher - City Council Alternate
Sauers - Alternate and Commissioner in
absence of Commissioner Crane
Cindi Sauers - Electric Utility Director;
463-6286 csauers@cityofukiah.com
Northern California Power Agency
(NCPA) – Lodi Energy Center (LEC)
Appointment
2nd Monday of month,
10:00 AM Lodi, CA and other locations
651 Commerce Drive
Roseville, CA 95678
916-781-4299
Committee oversees the operation, maintenance and expenditures of the
LEC 300 MW generating project.
Sauers – Project Participate
Appointee
Cindy Sauers, Electric Utility Director,
463-6286, csauers@cityofukiah.com
Transmission Agency of Northern
California (TANC)
4th Wednesday of
month, 10 a.m.35 Iron Point Circle Suite 225 Folsom, CA
35 Iron Point Cir #225
Folsom, CA 95630
916-852-1673; info@tanc.us
Provide electric transmission to its Member utilities through transmission
line ownership or contract arrangements.
Crane
Sauers - Alternate
Cindi Sauers - Electric Utility Director;
463-6286 csauers@cityofukiah.com
STANDING COMMITTEES MTG DATE/TIME LOCATION MAILING ADDRESS/CONTACT COMMITTEE FUNCTION ASSIGNED TO PRINCIPAL STAFF SUPPORT
Diversity and Equity TBD Virtual Meeting Room
(link to be created)
Civic Center
300 Seminary Ave.
Ukiah, CA 95482
Improve diversity and equity in the City’s workforce and municipal services Orozco/Duenas Traci Boyl, City Manager's Office Management
Analyst; 467-5720; tboyl@cityofukiah.com
Fire Executive Committee
2nd Tue, every other
month beginning in
January; 5:00 p.m.
Ukiah Valley Conference Center,
200 S. School Street
Ukiah, CA
Civic Center
300 Seminary Ave.
Ukiah, CA 95482
sabba@cityofukiah.com
Per the recently adopted agreement between the City of Ukiah and the
Ukiah Valley Fire Protection District Orozco/Sher
Doug Hutchison, Fire Chief; 463-6263;
dhutchison@cityofukiah.com
Countywide Oversight Board to the
RDA Successor Agencies
4th Thursday of January,
4:00 p.m.; meets annually
Ukiah Valley Conference Center,
200 S. School Street
Ukiah, CA
City of Ukiah
ATTN: City Clerk
300 Seminary Ave.
Ukiah, CA 95482
Oversee and direct the Successor Agencies of the former redevelopment
agencies Crane
Dan Buffalo, Director of Finance; 463-6220
dbuffalo@cityofukiah.com
Kristine Lawler, City Clerk; 463-6217,
klawler@cityofukiah.com
Water Executive Committee
(Ukiah Valley Water Authority)
1st Tue of each month
at 6:00 p.m.
Ukiah Valley Conference Center,
200 S. School Street
Ukiah, CA
City of Ukiah
ATTN: Sean White
300 Seminary Ave.
Ukiah, CA 95482
Oversight of UVWA; set annual budget for the combined water system;
Manage rates and collect levies; modify existing water rights for the
provision of water service; mediation and dispute resolution;
Crane/Orozco Sean White, Director of Water Resources;
463-5712 swhite@cityofukiah.com
Updated: 5/13/2024
Page 790 of 791
COMMITTEE ASSIGNED TO PRINCIPAL STAFF SUPPORT
Electric Grid Operational Improvements Crane/Orozco Cindy Sauers, Electric Utility Director;
463-629586 csauers@cityofukiah.com
Trench Cut Policy Development Crane Tim Eriksen, Public Works Director/City Engineer ; 463-
6280 teriksen@cityofukiah.com
Advance Planning & Policy for Sphere of Influence
(SOI), Municipal Service Review (MSR), Annexation,
Tax Sharing, Detachment, and Out of Area Service
Agreements
Crane/Rodin
Craig Schlatter, Community Development Director
463-6219 cschlatter@cityofukiah.com
UVSD/ City Relations
Ad hoc committee to address specific issues with the Ukiah
Valley Sanitation District, including discussion of overall sewer
system service delivery policies, operating policy revisions,
potential revisions to the current Operating Agreement, and
cost sharing
Crane/Orozco
Dan Buffalo, Director of Finance;
463-6220 dbuffalo@cityofukiah.com
Sean White, Water Resources Director
463-5712 swhite@cityofukiah.com
Orr Street Bridge Corridor Rodin/Sher Tim Eriksen, Public Works Director/City Engineer ; 463-
6280 teriksen@cityofukiah.com
Complete Streets Rodin/Crane
Tim Eriksen, Public Works Director/City Engineer ; 463-
6280 teriksen@cityofukiah.com
Shannon Riley, Deputy City Manager
467-5793 sriley@cityofukiah.com
Neil Davis, Community Services Director
467-5764 ndavis@cityofukiah.com
Special Districts (Water District Consolidation)Orozco/Crane Shannon Riley, Deputy City Manager
467-5793 sriley@cityofukiah.com
Corp Yard Planning Crane/Orozco Jason Benson, Senior Civil Engineer
463-6284 jbenson@cityofukiah.com
Mendocino County Courthouse Project and Reuse Sher/Orozco Shannon Riley, Deputy City Manager
467-5793 sriley@cityofukiah.com
Climate Action Plan
Will coordinate with the Community Development Director to
identify and assign representation to each of the identified
categories, and also coordinate with the Community
Development Director and the Climate Action Plan Working
Group related to other outreach efforts during the development
of the draft municipal Climate Action Plan related to the 2040
General Plan
Sher/Duenas
Craig Schlatter, Community Development Director
463-6219 cschlatter@cityofukiah.com
City's 150-Year Anniversary Planning Orozco/Rodin Shannon Riley, Deputy City Manager
467-5793 sriley@cityofukiah.com
Zoning Reform
(previously was the Community Development Fee Review
ad hoc)
function is to explore creation of a new ministerial zoning
permit and identify additional zoning streamlining and reform
efforts to provide better and more consistent development
outcomes
Crane/Orozco
Craig Schlatter, Community Development Director
463-6219 cschlatter@cityofukiah.com
Community Health Needs Assessment (CHNA)
Steering Committee
assist in the creation of the 2025 CHNA Report for the
communities served by the three Adventist Health hospitals in
Mendocino County. providing insight, identifying, gathering and
analyzing the health needs of our community. Additionally
Rodin/Sher
Jeremy Malin, NP
Director of Community Health Analytics
Adventist Health Howard Memorial
Adventist Health Ukiah Valley
Adventist Health Mendocino Coast
978-289-3330; malinjr@ah.org
Parks & Recreation Special District Exploration Rodin/Orozco Neil Davis, Community Services Director
467-5764 ndavis@cityofukiah.com
2024 AD HOC COMMITTEES
Updated: 4/19/2024
Page 791 of 791
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