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HomeMy WebLinkAbout2007-01-17 Packet CITY OF UKIAH CITY COUNCIL AGENDA Regular Meeting CIVIC CENTER COUNCIL CHAMBERS 300 Seminary Avenue Ukiah, CA 95482 January 17, 2007 6:00 p.m. ROLL CALL PLEDGE OF ALLEGIANCE PROCLAMATIONS/INTRODUCTIONS/PRESENTATIONS a. Introduction of New Employee -Mary Parker, Purchasing Technician b. Introduction of New Employees to the Fire Department - Robb Ramseier, Firefighter/Paramedic Mano Moore, Firefighter/Paramedic, and Craig Klaisner, Mechanic PETITIONS AND COMMUNICATIONS None. APPROVAL OF MINUTES a. Regular Adjourned Meeting Minutes of November 27, 2006 b. Regular Meeting Minutes of January 3, 2007 RIGHT TO APPEAL DECISION Persons who are dissatisfied with a decision of the City Council may have the right to a review of that decision by a court. The City has adopted Section 1094.6 of the California Code of Civil Procedure, which generally limits to ninety days (90) the time within which the decision of the City Boards and Agencies may be judicially challenged. CONSENTCALENDAR The following items listed are considered routine and will be enacted by a single motion and mil call vote by the City Council. Items may be removed from the Consent Calendar upon request of a Councitmember or a citizen in which event the item will be considered at the completion of all other items on the agenda. The motion by the City Council on the Consent Calendar will approve and make findings in accordance with Administrative Staff and/or Planning Commission recommendations. a. Report of Disbursements for the Month of December 2006 b. Award of Bid to Williams USA for the Purchase of Six Handheld and Six Mobile Type Radios Including Installation in the Amount of $5,389.22 c. Report to the City Council Regarding Payment for the Printing of the 2007 Winter/Spring Recreation Guide in the Amount of $5,220.35 d. Status of the Lake Mendocino Hydroelectric Power Plant Equipment Refurbishment Emergency e. Approval of Notice of Completion for Water Treatment Facilities Improvement Project, Specification No. PU 04-12 f. Award of Revised Bid to Delta Truck Center for Purchase of a New 2008 Six-Yard Dump Truck in the Amount of $81,550.59 g. Authorize City Manager to Negotiate a Consultant Service Agreement to Omni Means Ltd with Compensation Not to Exceed $10,465 for the Traffic Analysis of the Airport Industrial Park Capital Improvement Program and Authorize Budget Amendment for Same h. Adoption of Ordinance Amending Ukiah City Code 3236 to Make Violation of Sign Ordinance an Infraction 8. AUDIENCE COMMENTS ON NON-AGENDA ITEMS The City Council welcomes input from the audience. If there is a matter of business on the agenda that you are interested in, you may address the Council when this matter is considered. If you wish to speak on a matter that is not on this agenda, you may do so at this time. In order for everyone to be heard, please limit your comments to three (3) minutes per person and not more than ten (10) minutes per subject. The Brown Act regulations do not allow action to be taken on audience comments in which the subject is not listed on the agenda. PUBLIC HEARINGS (6:15 PM) a. Adoption of Resolution Adjusting User Fees at Ukiah Airport 10. UNFINISHED BUSINESS a. Receive Status Report Concerning Sign Ordinance Enforcement Activities b. Introduction of Ordinance of the City Council of the City of Ukiah Amending Article 17 of the Ukiah City Code, Pertaining to Grease Interceptors c. Approval of Request for Proposal (RFP) for a Professional Recruitment Firm to Fill City Manager Position and Authorize Immediate Mailing to Public Agency Executive Search Firms 11. NEW BUSINESS a. Receive Final Report on the City of Ukiah Well Siting Study and Authorize Staff to Proceed with Request for Bids (RFP) for Test Well Drilling b. Adoption of Fire Apparatus and Capital Equipment Replacement and Funding Plans c. Selection of City Council Members to Consider Form Based Zoning Matters 12. COUNCIL REPORTS 13. CITY MANAGER/CITY CLERK REPORTS 14. CLOSED SESSION a. Conference with Real Property Negotiators (GCS 54956.8) Property: 107 South Oak Street, Ukiah Negotiator: Candace Horsley Negotiating Parties: City of Ukiah/Saturday Afternoon Club Under Negotiation: Price and terms of payment b. Employee negotiations; Department Directors Bargaining Unit Negotiator: Candace Horsley, City Manager 15. ADJOURNMENT Please be advised that the City needs to be notified 72 hours in advance of a meeting if any specific accommodations or interpreter services are needed in order for you to attend. The City complies with ADA requirements and will attempt to reasonably accommodate individuals with disabilities upon request. t hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the bulletin board at the main entrance of the City of Ukiah City Hall, located at 300 Seminary Avenue, Ukiah, California, not less than 72 hours prior to the meeting set forth on this agenda. Dated this 12~ day of January, 2007. Gall Petersen, City Clerk AGENDA ITEM NO: :~a MEETING DATE: January 17, 2007 SUMMARY REPORT SUBJECT: INTRODUCTION OF NEW EMPLOYEE - MARY PARKER, PURCHASING TECHNICIAN I am pleased to introduce to Council our new employee, Purchasing Technician, Mary Parker. Mary brings with her 18 years of purchasing experience, along with accounting and banking experience. She has excellent people skills and many years of office experience. It is already apparent in the short time she has been here that Mary is a perfect fit for this position. We are very excited to have her on board to assist in expanding the purchasing department's level of service. Mary is a native of Ukiah. She is the proud parent of two children, and grandmother of six. Mary enjoys the outdoors, and loves music, cooking, and spending time with her family and friends. The Purchasing Department welcomes Mary Parker to the City of Ukiah. RECOMMENDED ACTION: Welcome Mary Parker, Purchasing Technician ALTERNATIVE COUNCIL OPTIONS: N/A Requested by: Prepared by: Mary Horger, Purchasing Agent Coordinated with: Brent Smith, Finance Director and Candace Horsley, City Manager Approved: Candace Horsley, City Manager AGENDA SUMMARY ITEM NO. 3b DATE: January 17, 2007 REPORT SUBJECT: INTRODUCTION OF NEW EMPLOYEES TO THE FIRE DEPARTMENT- ROBB RAMSEIER, MANO MOORE, AND CRAIG KLAISNER. Tonight the Fire Department would like to introduce three new employees - Career Firefighter/Paramedics Robert Ramseier and Hermano Moore and Mechanic Craig Klaisner. Robert "Robb" Ramseier is a Firefighter/Paramedic assigned to "B" Shift. Rob was hired as a full-time Career Employee in the middle of October. Rob had previously completed his Paramedic Internship with Ukiah Fire Department in the Fall of 2004. Robb lives in Forestville and enjoys hiking, camping, scuba diving, skiing and reading. Hermano "Mano" Moore started out his career with the Fire Department as a Limited Term Firefighter in August, 2004 and served 14 months in that capacity. Mano then went on to serve as a Volunteer Firefighter until he recently received his Paramedic License. He returned to the Fire Department as a Career Employee FirefightedParamedic assigned to "A" Shift in October of this year. In his spare time, Mano participates in kick boxing and Ultimate Frisbee. Mano's wife, Shannon Riley, worked for the City Manager, Candace Horsley, as her assistant for several years. She and Mano then opened their store "Shoefly & Sox" here in town. Mano and Shannon have a delightful two year old daughter. Craig Klaisner, the new Fire Department Mechanic, came to work for the City at the beginning of January. He previously worked for Peterson Tractor. Craig lives in Ukiah with his wife and six year old daughter. He enjoys hunting, fishing and just being outdoors. Please join us in welcoming these new employees. RECOMMENDED ACTION: Welcome Robb Ramseier, Mano Moore and Craig Klaisner to the City of Ukiah. ALTERNATIVE COUNCIL OPTIONS: N/A Citizens Advised: N/A Requested by: N/A Prepared by: Cynthia Stanford, Administrative Secretary Coordinated with: Tony Clarabut, Fire Chief Attachments: None Ca~-dace Horsley, City M~¥ager CITY OF UKIAH CITY COUNCIL MINUTES Regular Adjourned Meeting CIVIC CENTER COUNCIL CHAMBERS 300 Seminary Avenue Ukiah, CA 95482 November 27, 2006 5:30 p.m. The Ukiah City Council met at a Regular Adjourned Meeting on November 27, 2006, the notice for which being legally noticed on November 21, 2006 Mayor Ashiku called the meeting to order at 5:37:09 PM. Roll was taken with the following Councilmembers present: McCowen, Rodin, and Vice Mayor Baldwin. Councilmember Crane arrived at 5:40 PM. Staff present: City Manager Horsley, Planning and Building Director Stump, City Attorney Rapport, and Deputy City Clerk Brown. 2. PLEDGE OF ALLEGIANCE led by Mayor Ashiku. 5:37 PM Mayor Ashiku announced an urgency item "Approval of Letter of Suppod for the Tax Sharing Agreement to the Board of Supervisors" to be considered by the Council. MIS McCowen/Rodin to add the item to the agenda. Motion carried by the following roll call vote: AYES: McCowen, Rodin, Baldwin and Mayor Ashiku; NOES: None; ABSTAIN: None; ABSENT: Crane. This will appear as item 6B. RIGHT TO APPEAL DECISION Mayor Ashiku read the appeal process. CONSENT CALENDAR The following items listed are considered routine and will be enacted by a single motion and roll call vote by the City Council Items may be removed from the Consent Calendar upon request of a Councilmember or a citizen in which event the item will be considered at the completion of all other items on the agenda. The motion by the City Council on the Consent Calendar wilt approve and make findings in accordance with Administrative Staff and/or Planning Commission recommendations. a. Adoption of an Ordinance Eliminating the Time Limit on Incurring Debt and Extending the Time Limitation for the Effectiveness of the Redevelopment Plan and the Repayment of Debt for the Ukiah Redevelopment Project. MIS McCowenlRodin to approve the Consent Calendar Item 4a. Motion carried by an all AYE voice vote. AUDIENCE COMMENTS ON NON-AGENDA ITEMS There were none. 5:41:21 P~l It was noted that it was a few minutes early to begin the public hearing, and Mayor Ashiku called for Council Reports. COUNCIL REPORTS Councilmember McCowen requested that the current policy of compensation to Commissioners for redevelopment meetings if more than one meeting per month is held, be placed on the agenda for discussion. CITY MANAGER/CITY CLERK REPORTS City Manager Horsley reported that a reception honoring the outgoing Mayor and welcoming the newly elected Councilmembers will be held prior to next Wednesday's City Council meeting beginning at 5:15 PM. Recess from 5:42 PM to 5:45 PM J PUBLIC HEARINGS (5:45 PM) a. Discussion and Conceptual Approval of Changed Preliminary Draft City of Ukiah Sphere of Influence Map (and Approval of Letter of Support to the Board of Supervisors, becomin.q item 6,b) 5:45:24 PM Director Stump reviewed changes made to the proposed sphere map and reasons for the change, with public copies of the map provided. The major areas of change shown are as follows: · Deleted areas between Talmage & Gobbi on the east side of the Freeway. · Agricultural zone east of Masonite was deleted, honoring the '95 line. · Filled in the area between State St. and the freeway to include that portion, now colored yellow. · West side of the ridge of the western hills deleted · To the southwest, there are access issues with high acreage zoning, also deleted. · The triangle area where S. State Street meets the highway, zoned industrial, was included in City's sphere. 5:51:41 PM It was noted that tonight's action was for conceptual approval for discussion to be considered in the Ukiah Valley Area Plan (UVAP) process. Public Comment 5:59:01 PM A Knopf asked a question concerning southwest Spanish Canyon. Estelle Clifton asked why the boundaries are so encompassing--we would have to be capable of supplying water to all of that area. Carre Brown, Mendocino County Farm Bureau, stated she is pleased with the subcommittee actions, and glad that the agricultural parcels were taken out. She wants to reserve the right to come back to comment regarding what agricultural parcels are included in the north. She thought that on Lovers Lane the vineyards are under the Williamson Act. 6:04:31 PM Lisa Kelly, property owner on Lovers Lane, was concerned about agricultural lands in the northern area. 6:11:48 PM Lee Howard expressed his desire that the public be included in the process. 6:18:47 PM Clifford Paulin asked when the City last annexed land, and hopes that those areas that are logically included in the sphere of influence would be considered for annexation in the near future (specifically the Laws Avenue area, the areas in the southwest hills, also just to the north of City limits). 6:21:46 PM Pinky Kushner expressed a desire that when the committee meets, the pubic would be invited. MIS Rodin/Baldwin moved approval of this map for discussion with the County as we move forward in the UVAP process. Motion carried with an all AYE voice vote. Approval of Letter of Support for the Tax Sharing Agreement to the Board of Supervisors The proposed letter was read by Mayor Ashiku, and the Council discussed the letter. 2 Public Comment 7:27:32 PM Pinky Kushner expressed concern on whether this agreement would drive retail development. Public hearing was closed. MIS CranelMcCowen to approve the letter and have it sent off; and that we include a sentence in the letter to the Board of Supervisors placed in the last sentence, third to last paragraph, following the sentence "We believe.., quality of life." and that "by adopting a tax sharing agreement, we do not intend to endorse or create an impetus for retail development". Motion carried by an all AYE voice vote UNFINISHED BUSINESS a. Approval of Response to the Grand Jury Water Report--Continued from Novem- ber 15~ 2006. City Manager Horsley introduced the item and referred to comments received from Councilmember McCowen. 7:47:22 PM Recess from 7:47 PM to 7:54 PM Public Comment Benj Thomas asked about the comments received from Councilmember McCowen in terms of how they related to the original draft. There was discussion about Item 34 regarding conserving now or per[ecting our water rights first? There was agreement in concept to incorporate a sentence expressing the Councils' expressed concerns and have staff work out the wording. MIS McCowen/Crane approval of the City's response to the Grand Jury Water Report incorporating Councilmember McCowen's suggested changes and the agreed upon change to item 34.8:20:24 PM. Motion carried by an all AYE voice vote. 10. ADJOURNMENT There being no further business, the meeting was adjourned at 8:20:45 PM. Linda C. Brown, Deputy City Clerk CITY OF UKIAH CITY COUNCIL MINUTES Regular Meeting CIVIC CENTER COUNCIL CHAMBERS 300 Seminary Avenue Ukiah, CA 95482 January 3, 2007 6:00 p.m. Sb The Ukiah City Council met at a Regular Meeting on January 3, 2007, the notice for which being legally noticed on December 29, 2007. Preceding the regular meeting was a Special Ukiah Redevelopment Agency meeting that began at 5:30 pm. The transcription of the Ukiah Redevelopment Agency Meeting is a separate document. ROLL CALL 6:04:26 PM Councilmembers Present: Councilmember Thomas, Crane, McCowen and Mayor Rodin Councilmembers Absent: Baldwin Staff present: Building and Planning Director Stump, Public Works Director Eriksen, Community Services Director Sangiacomo, Economic Development Coordinator Ballek, Finance Director Smith, City Manager Horsley, City Attorney Rapport and City Clerk Petersen 2. PLEDGE OF ALLEGIANCE led by Firefighter/Paremedic Hermano Moore PROCLAMATIONS/INTRODUCTIONS/PRESENTATIONS a. Proclamation Recognizing Hospice of Ukiah's Service to the Residents of Ukiah by Celebrating its 25th Year Silver Jubilee - Read by Mayor Rodin 6:07:26 PM Proclamation RecoRnizinA Martin Luther King Day - Mayor Rodin presented the Proclamation to Lucretia Peoples, Founder and Managing Director of the Mendocino County Martin Luther King Jr. Organization .6:13:25 PM Introduction of New Employee - Hermano Moore, Firefighter/Paramedic Matter continued to January 17, 2006 meeting due to the unavailability of Firefighter/Paramedic Moore was responding to an emergency call for service. 4. PETITIONS AND COMMUNICATIONS None 5. APPROVAL OF MINUTES all voice a. Planning & Building Workshop Minutes of November 15, 2006 MIS Crane/McCowen to approve the Planning and Building November 15, 2006. Motion carried by an all AYE voice vote. Workshop Minutes of Re.qular Meeting Minutes of November 15, 2006 Councilmember McCowen corrected Agenda item 11.a - New Business - "Discussion and approval of sales tax revenue sharing proposal between the City of Ukiah and Mendocino County", last sentence to read: "Mayor Ashiku and Councilmember McCowen will attend the meeting". MIS McCowen/Thomas to approve the Minutes of November 15, 2006 as corrected Motion carried by an all AYE voice vote. c. Regular Meeting Minutes of December 6, 2006 MIS Crane/McCowen to approve the Minutes of December 6, 2006. Motion carried by an all AYE voice vote. 6. RIGHT TO APPEAL DECISION Persons who are dissatisfied with a decision of the City Council may have the right to a review of that decision by a court. The City has adopted Section 1094.6 of the California Code of Civil Procedure, which generally limits to ninety days (90) the time within which the decision of the City Boards and Agencies may be judicially challenged. 7. CONSENT CALENDAR The following items listed are considered routine and will be enacted by a single motion and roll call vote by the City Council. Items may be removed from the Consent Calendar upon request of a Councilmember or a citizen in which event the item will be considered at the completion of all other items on the agenda. The motion by the City Council on the Consent Calendar will approve and make findings in accordance with Administrative Staff and/or Planning Commission recommendations. MIS Crane/McCowen to approve Consent Calendar Items 7.a. through 7.d. a. Rejection of Claim for Damages Received from Vincent Rosenbalm and Referral of Claim to the Joint Powers Authority, Redwood Empire Municipal Insurance Fund b. Status of Lake Mendocino Hydroelectric Power Plant Equipment Refurbishment Emergency c. Award of Bid for Pad Mount Transformer in the Amount $28,767.00 for and Funded by the Ukiah High School Modernization Project d. Authorize the City Manager to Negotiate and Execute a Memorandum of Understanding with the Coyote Valley Tribe for a Reciprocal Agreement Between Facility Use & Recreation Programs Motion carried by the following roll call vote: AYES: Thomas, Crane, McCowen and Mayor Rodin; NOES: None; ABSENT: Baldwin; ABSTAIN: None 8. AUDIENCE COMMENTS ON NON-AGENDA ITEMS The City Council welcomes input from the audience. If there is a matter of business on the agenda that you are interested in, you may address the Council when this matter is considered. If you wish to speak on a matter that is not on this agenda, you may do so at this time. In order for everyone to be heard, please limit your comments to three (3) minutes per person and not more than ten (10) minutes per subject. The Brown Act regulations do not allow action to be taken on audience comments in which the subject is not listed on the agenda. 6:19:01 PM Pinky Kushner advised that the deadline for public comment on the Millcreek Dam Environmental Impact Report is January 8th. She stated the document is available at the water agency and encouraged the Council and public to take the time to review the document. 9. PUBLIC HEARINGS (6:15 PM)6:19:30 PM a. Approval of Application to Demolish a Structure Over 50 Years Old Located at 1012 West Clay Street, Ukiah Building and Planning Director Stump reported that the Demolition Permit Review Committee considered the application and historical profile and unanimously found the 2 structure to have no historical or architectural significance. MIS Crane/McCowen to approve the demolition permit for the structure located at 1012 West Clay Street, based on the finding it does not have historical or architectural significance. Motion carried by the following roll call vote: AYES: Thomas, Crane, McCowen and Mayor Rodin; NOES: None; ABSENT: Baldwin; ABSTAIN: None 10.UNFINISHED BUSINESS a. Introduction of Ordinance Amendin.q Ukiah City Code Section 3236 to Make Violation of Si.qn Ordinance an Infraction MIS McCowenlCrane to Introduce the Ordinance by title only. Motion carried by the following roll call vote: AYES: Thomas, Crane, McCowen and Mayor Rodin; NOES: None; ABSENT: Baldwin; ABSTAIN: None MIS McCowen/Thomas to Introduce the Ordinance. Motion carried by the following roll call vote: AYES: Thomas, Crane, McCowen and Mayor Rodin; NOES: None; ABSENT: Baldwin; ABSTAIN: None Status Report Concerning the Downtown/Perkins Street Form Based Code Project Planning and Building Director Stump began to provide a brief report of the Downtown/Perkins Street Corridor Community Visioning and Form Based Code project. Due to Councilmember McCowen's concern that there is a conflict due to certain Council members owning interests in the Downtown/Perkins Street corridor and the lack of a legally constituted quorum. Councilmember Crane recused himself at 6:27:38 PM with Councilmember McCowen recusing himself at 6:28:16 PM. Due to the lack of quorum, Director Stump terminated his report, inviting interested parties to attend the first Focus Group meeting scheduled for January 16, 2007, beginning at 9:00 am6:29:39 PM Approve Amendment No. 3 to the A.qreement for Professional Services with EBA En_clineerincl Dated February 6, 2002; Authorize the City Mana.qer to Execute the Amendment No. 3~ and Authorize a BudRet Transfer of $85,695 from the Unencumbered Public Works Allocation Within Fund 105, Measure S, to Bud.qet Account 664.3401.250.001, Consultant Services Public Director Eriksen stated this project was identified during the budget goal session held March of 2006, and is the final step in the closure of the landfill..6:31:21 PM Rick Kennedy, former Public Works Director and consultant for the City, stated that approval of the amendment is for the preparation of a Joint Technical Document, as requested by the North Coast Regional Water Quality Control Board, an adjustment to the maximum compensation stipulated in the Agreement for the preparation of technical and bid documents such as plans, specifications, etc, and, provides compensation for additional services in the amount of $18,975. Public Comment Opened: 6:47:46 PM Lee Howard questioned the expenditures of funds. Public Comment Closed6:51:07 PM Discussion followed, with staff responding to questions concerning the length of time since submittal and changes to the City's proposed closure plan, additional work performed by EBA and to clarify the requirements of the Water Quality Control Board and the need and technical requirements for the Joint Technical Document. MIS Crane/Thomas to approve Amendment #3; Authorize the City Manager to execute Amendment #3; and, transfer from Fund 100. Motion carried by the following roll call vote: AYES: Thomas, Crane, McCowen and Mayor Rodin; NOES: None; ABSENT: Baldwin; ABSTAIN: None Award Consultant Service A.qreement to Winzler and Kelly with Compensation Not to Exceed ~9~,900 for the Preparation of Plans and Specifications for the Re- Ali.qnment of Gobbi Street at Oak Manor Drive and Babcock Lane, Authorize the Citv Manager to Execute the Consultant Service Agreement and Authorize a Budget Transfer of ~91,900 from the Public Works Fund 303 (Gas Tax) to Budget Account 100.3001.250.000, Consultant ServicesT:09:10 PM Public Director Eriksen and Consultant Kennedy discussed the realignment project. Councilmember Crane had questions about the flood plain and future curb, gutter and sidewalk requirements. Public Comment Opened 7:22:47 PM Public members voicing concerns regarding possible increased water volume, safety of bicyclists, flooding at Oak Manor, affect to Gibson Creek due to the project, and increased traffic volume were Mary Anne Miller, Pinky Kushner, 7:26:53 PM, Marsha Depriest, Bruni Kobbi, Friends of Gibson Creek7:29:54 PM, and Linda Sanders Public Comment Closed 7:31:58 PM Discussion ensued with staff clarifying that the project was designed to avoid increased risk of flooding. MIS McCowenlCrane move approval of the recommended action awarding a Consultant Service Agreement to Winzler and Kelly for the preparation of plans, specifications and associated documents for the construction of the re-alignment of Gobbi Street at Oak Manor Drive and Babcock Project, not to exceed a total of $91,900; Authorize the City Manager to execute the Consultant Service Agreement and authorize a budget transfer of $91,900 from the Public Works Fund 303 (Gas Tax) to account 100.3001.250.000 (Consultant Services) and direct Staff to review with Winzler and Kelly to make sure the project does not compromise the future provision of curb, gutter and sidewalks. Motion carried by the following roll call vote: AYES: Thomas, Crane, McCowen and Mayor Rodin; NOES: None; ABSENT: Baldwin; ABSTAIN: None NEW BUSINESS Discussion and Action Concerning Property Owners Request for City Initiated Annexation of the Brush Street TrianRle Building and Planning Director Stump reported receiving a request from Mr. Jack Cox and owners of property .within the area, to consider the City initiating annexation of the "Brush Street Triangle". He provided what steps the City would need to take in order to complete an annexation. Public Comment Opened 7:55:04 PM The following citizens spoke to the issues of annexing the Brush Street Triangle: Dan Thomas, Jerry Popawalski, Diane Zucker, John Mayfield, Judy Pruden, Jack Cox, .Lisa Mammina, MaryAnne Miller, Jim Mulheren and Lee Howard Public Comment Closed 8:35:54 PM Responding to comments made by the public, City Manager Horsley stated that several requirements necessary to initiate the annexation have been underway during the past several years. The Urban Water Management Plan is scheduled to be brought forward to the City Council on the second meeting in February 2007; the County and City have recently discussed a sales tax sharing agreement and have met recently to discuss a possible revision to the Sphere of Influence boundaries; all City Departments have completed their Municipal Service Review and the Orchard Street Bridge Grant (Economic Development Authority) is close to approval. Discussion ensued with Council members concurring that the City should take a leadership role and move forward with a regional approach for annexation. Council members agreed that a joint workshop between the Board of Supervisors and the City Council to discuss annexation is appropriate. During the scheduled January 10, 2007 joint Board of Supervisors / City Council and County Planning Department/City Planning Commission meeting, the Council will propose this joint meeting. b. Status Report on the Anton Stadium Renovation Project and Authorize Staff to Proceed with the Demolition and Reconstruction Process Community Services Director Sangiacomo and Community Services Supervisor Simerson reported on the condition of Anton Stadium, advising the structure has deteriorated and does not meet current seismic or accessibility requirements of the California Building Code. He advised that the City of Ukiah in 2005, was awarded a $500,000 grant from the State's Department of Parks and Recreation for the renovation of Anton Stadium, stating a requirement of the grant is that the City must raise at least $214,857 in matching funds and that the total project is estimated to cost $714,857. He requested Council approval to begin the steps towards the demolition process. Director Sangiacomo additionally reported of on-going meetings with stakeholders that began in February of 2006, as well as press releases that provide the community with updates. He stressed his concern that the stadium remains a safety and liability issue. Public Comment Opened 8:58:08 PM Lee Howard, Ruby Culbert and Judy Pruden expressed interest in how the project will be done, where will the debris go and that the matter will be heard by the Demolition Permit Review Committee. Public Comment Closed 8:59:40 PM Discussion followed with Director Sangiacomo fielding questions regarding a demolition plan, salvage and/or sale of materials, competitive bid process and consideration to reusing the material. Council members accepted Director Sangiacomo's report. Project to move forward through the demolition permit process, Director Sangiacomo to bring matter back after the Demolition Permit Review Committee makes their determination and is to provide Council members with copies of the Request for Proposal for the demolition. Approval of the Purchase of One Go-4 Parkin.q Patrol Vehicle from Municipal Maintenance Equipment Inc. in the Amount Not To Exceed $33,042.62 and Request Bud.qet Amendment for Same 9:12:39 PM Economic Development Coordinator Ballek reported on the research that has occurred to find an appropriate vehicle for the Parking Enforcement Officers (PEO). The Go-4 Patrol Vehicle, when compared to seven other vehicles used in other communities by their PEO's best meets the demands of the job. If approved, there will be a delay of up to ninety days due to another city purchasing a fleet of these vehicles. Public Comment Opened. 9:22:16 PM Dotty Coplen expressed a desire for no tickets and more parking downtown. City Manager Horsley stated that the businesses asked for the timed parking zones. Public Comment Closed 9:24:26 PM MIS Crane/Thomas to approve the purchase of a new GO-4 Parking Enforcement Vehicle from Municipal Maintenance Equipment in an amount not to exceed $33,042.62 and $ authorize a budget amendment for the same amount. Motion carried by the following roll call vote: AYES: Thomas, Crane, McCowen and Mayor Rodin; NOES: None; ABSENT: Baldwin; ABSTAIN: None d. Discussion of Budget Process and Goals Meeting 9:25:42 PM City Manager Horsley advised that staff would like to hold joint goal setting meetings with the City Council in February, requesting direction by the Council members. Mayor Rodin polled Council members asking if there is interest in participating in a strategic planning process. Matter to be agendized once Mayor Rodin provides additional information 12.COUNCIL REPORTS 9:30:00 PM Councilmember Thomas reported he will be attending League of California Cities training on January 10 through 12, 2007 and stated he would like to attend a second conference in the middle of March in Yosemite regarding Smart Growth / Water Sustainabilib/ Councilmember McCowen: Reiterated the deadline for public comment on the Mill Creek Project Draft Environmental Impact Report is January 8th and requested this information be placed on the City's website. 13. CITY MANAGER/CITY CLERK REPORTS City Manager/City Clerk No reports 14. CLOSED SESSION None 15. ADJOURNMENT There being no further business, the meeting was adjourned at 9:35:01 PM Gall Petersen, City Clerk ITEM NO.: 7a DATE: January 17, 2007 AGENDA SUMMARY REPORT SUBJECT: REPORT OF DISBURSEMENTS FOR THE MONTH OF DECEMBER 2006 Payments made during the month of December 2006, are summarized on the attached Report of Disbursements. Further detail is supplied on the attached Schedule of Bills, representing the five (5) individual payment cycles within the month. Accounts Payable check numbers: 73720-73818, 73885-74099, 74160-74314 Accounts Payable Manual check numbers: none Payroll check numbers: 73819-73884, 74102-74159 Payroll Manual check numbers: 74100-74101 Void check numbers: none This report is submitted in accordance with Ukiah City Code Division 1, Chapter 7, Article 1. RECOMMENDED ACTION: Approve the Report of Disbursements for the month of December 2006. ALTERNATIVE COUNCIL POLICY OPTIONS: N/A Citizen Advised: N/A Requested by: Candace Horsley, City Manager Prepared by: Kim Sechrest, Accounts Payable Specialist Coordinated with:Brent Smith, Finance Director and Candace Horsley, City Manager Attachments: Report of Disbursements APPROVED: Candace Horsley ager KRS:WORD/AGENDADEC06 CITY OF UKIAH REPORT OF DISBURSEMENTS REGISTER OF PAYROLL AND DEMAND PAYMENTS FOR THE MONTH OF DECEMBER 2006 Demand Payments approved: Check No.: System generated: 73720-73818, 73885-73985, 73986-74099, 74160-74248, 74247-74314 FUNDS: 100 General Fund $227,336.40 600 Airport $7,443 09 105 Measure S General Fund $43,16194 610 Sewer Service Fund 131 Equipment Reserve Fund 611 Sewer Construction Fund $206,61727 140 Park Development $10,000.00 612 City/D~strict Sewer $84,17844 141 Museum Grants $10,589.90 615 City/District Sewer Replace 143 NEH1 Museum Grant 620 Special Sewer Fund (Cap Imp) 150 Civic Center Fund 640 San Dist Revolving Fund 200 Asset Seizure Fund $17,157 36 641 Sanitation District Special 201 Asset Seizure (Drug/Alcohol) 650 Spec San Dist Fund (Camp Imp) 203 H&S Education 11489 (B)(2)(A1) $20000 652 REDIP Sewer Enterprise Fund 204 Federal Asset Seizure Grants 660 Sanitary Disposal Site Fund $32,127.99 205 Sup Law Enforce. Srv. Fund (SLESF) $~666 ~ 661 Landfill Corrective Fund 206 Community Odented Policing 664 Disposal Closure Reserve $4,050 15 207 Local Law Enforce BIk Grant 670 U.S.W. Bill & Collect $27,816 75 220 Parking Dist #10per & Maint $50825 678 Public Safety Dispatch $2,56753 230 Parking Dist, #1 Revenue Fund 679 MESA (Mendocino Emergency Srv Auth) $646.55 250 Special Revenue Fund $4,54300 695 Golf $45,802.56 260 Downtown Business Improvement 696 Warehouse/Stores $1,59928 270 Signalizaton Fund $20,986.71 697 Billing Enterprise Fund $7,892 24 290 Bridge Fund 698 Fixed Asset Fund $6,864 58 300 2106 Gas Tax Fund 699 Special Projects Reserve $7,749 27 301 2107 Gas Tax Fund 800 Electric $1,553,243 42 303 2105 Gas Tax Fund 805 Street Lighting Fund $9,086.50 310 Special Aviation Fund 806 Public Benefits Charges $8,271.72 315 Airport Capital Improvement $1,300.00 820 Water $79,52287 330 1998 STIP Augmentation Fund $18,263.72 840 Special Water Fund (Cap Imp) $4,429.39 332 Federal Emerg Shelter Grant 900 Special Deposit Trust $19,209 90 333 Comm Development Block Grant 910 Worker's Comp Fund $53836 334 EDBG 94-333 Revolving Loan 920 Liability Fund $104,49600 335 Community Dev Corem Fund 940 Payroll Posting Fund $436,413 65 340 SB325 Reimbursement Fund 950 General Service (Accts Racy) $2,01909 341 S.TP 960 Community Redev. Agency ($52 98) 342 Trans-Traffic Congest Relief 962 Redevelopment Housing Fund $8,000.00 345 Off-System Roads Fund 965 Redevelopment Cap Imprv Fund $10,655.12 410 Conference Center Fund $16,86939 966 Redevelopment Debt Svc $43,562 40 550 Lake Mendocino Bond 975 Russian River Watershed Assoc $34,956 78 575 Garage $1 r997 44 976 Mixing Zone Policy JPA PAYROLL CHECK NUMBERS 73819-73884 DIRECT DEPOSIT NUMBERS 30282-30454 PAYROLL PERIOD 11119106-12/2106 PAYROLl- CH~CK NUMBERS 74100-74159 DIRECT DEPOSIT NUMBERS 30455-30618 PAYROLL PERIOD 12/316-12116/6 VOID CHECK NUMBERS: NONE TOTAL DEMAND PAYMENTS- A/P CHECKS $3,126,388 69 TOTAL DEMAND PAYMENTS-WIRE TRANSFERS* $2,292,87900 TOTAL PAYROLL VENDOR CHECKS $53,323.37 TOTAL PAYROLL CHECKS $125,711 64 TOTAL DIRECT DEPOSIT $428,601.87 TOTAL PAYROLL TAXES (EFTs) $135,05450 TOTAL PAYMENTS $6,161,95927 * VENDOR: KIEWIT PACIFIC COMPANY CERTIFICATION OF CiTY CLERK This register of Payroll and Demand Payments was duly approved by the City Council on City Clerk APPROVAL OF CITY MANAGER J have examined this Register and approve same CERTIFICATION OF DIRECTOR OF FINANCE I have audited this Register and approve for accuracy and available funds City Manager Director of Finance gg © oooooooooooooooooooooo~o~ ...... ~ ..... ~ ..... ~ooooo 0 0 ~ ~ ~ o oo ~ o° 8°°°°°°88°°°°°88°°°°°88oooooo ooooo ooooo ooooo ..... 888oooo .... 888 88 ooo ooo o 8 8 ° o 8 oo o 8888 ooo o .......... oo~o~ .......... ~o~o ~ ~ oooooo ooooo oooooo ooooo~ ooooo~¢2 .... o ....... ooo ~ ~ ~ oo .... ggooooo gg ooo~ oo oooo ~ ~ ooooo oo ooo~ > 8 8 °°° 888° o~8 o~ ..... ~ 8o° oo°°8888 8°88 888 ..... 88 O0 o o 88 8 8 ° °°88°°° 8 8 8 888 8 8 °°°°o ° 8 8 8 8 °° ° ~o~oo~ ° ~ o o oo~ 8800 oooooo~goo 888 8 o ~ ~ ~ o o o ~ o o ~ 8o° o° 8 8 8 8o°°o ~888~oo~8~o ooo°°°88ooooo .....88°°°ooo o o o ~o ~o 8 8 8 8 8 8 o oo 8 ooo88 ..... 88ooo o 0 ~ ~ ~ o 88 898°°°ooo 8 g 8 8 8 80000088 ..... oo oo 88°°°°oooo ooooooo e S C o~ ~ ~ .... 8 8 8 ..... 8 8 88°00 co~°°°°°8 S ~°~o~ oooo ooooo ~ oooo ooooo ~ ~ ° ° . i ........... b ~¼b '' 8°00 88 °° oo ~ o oo 8888 oo 8 8 8 ooo 88 888°0 888 8 °°SS°° ~ U U ooo~ .... o~ ~~ ~ 000000000000~ ~ 0000 oo~o oo~ oooo~ .... 8o8 E ~ ~ ~ ~ ~8°°oo © 0 ~o~ ~>o ~ 8°~ oooo00000000000ooooo~ooo ooooo~o~ ..... 88 ..... ~ooo °°°°° ~ °°°°° ooooo ooo oooooo oooooooooooooooooo oo~ 8 $ 88 888 8 88 888 8 8 8 8 8oo°° 8 °°°88°° 8 ooo 8 °°88 °°°~ ~a B~ ~o o ..... 88 ..... o o o o ~ 8 S 8 o ~ 8 8 S 8 8 8 8 . 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Soo ~ o ~ ~ o o ooo°°°~88 8 8 °°88~ 8 8 8 °° 8 8 8 ~ 8S8°°oo 8 8 8 8 8 8 8 88 88888 ° ° 8 o 88 °°~ o oooooooo 80 o SSS °° °°88oo .... oooo 8 8 888 88 < 88°° 8 ~8oo ~ ° ° 88 8 oO~ ..... oOoOoo ~o XX ~ ~ o ., ~ 8 88 88 8 8 o ~ AGENDA ITEM NO: 7b MEETING DATE: January 17, 2007 SUMMARY REPORT SUBJECT: AWARD OF BID TO WILLIAMS USA FOR THE PURCHASE OF SiX HANDHELD AND SIX MOBILE TYPE RADIOS INCLUDING INSTALLATION IN THE AMOUNT OF $5,389.22 Procurement of new and replacement two way radios is requested due to failure of existing radios currently in service, and the need for new installations in fleet upgrades. Costs associated with repair of existing radios proved to be equal to or greater than outright replacement, and, in most cases, parts were unavailable due to the age of majority of currently used radios. The proposed radios will meet the requirements of an integrated communication system defined in the City's newly established Emergency Operation Plan (EOP). Current communication practices involve extensive use of cellular type phones along with two way radio communication during field operations. In the EOP introduction course and exercise hosted by City of Ukiah Fire Chief, City Manager, and Mendocino County Emergency Services Coordinators, strong recommendations by EOP instructors advised against the use of cellular phones in disaster situations due to their unreliability during times of emergency response. The two way radio was the preferred means of communication during such emergency mobilizations, therefore creating a need for upgrading of the existing two way radios. With the condition of the existing radios being unreliable, the need for a new radio for the new truck, and the importance of better emergency preparedness, a replacement at this time seems prudent. Provisions for upgrade and replacement of six handheld and six mobile type radios were not made in the 2006/2007 fiscal year budget. Two bids were received with Williams USA being the lowest bidder. Fisher Wireless' bid was in the amount of $9,124.21. Staff recommends award of bid to Williams USA for the purchase of twelve (12) two-way radios and their installation in the amount of $5,389.22. Continued on page 2 RECOMMENDED ACTION: Approve award of bid to Williams USA for purchase of twelve ('12) two-way radios and their installation in the amount of $5,389.22. ALTERNATIVE COUNCIL OPTIONS: Reject all bids and remand to staff with direction. FUNDING: Amount Budgeted From To Additional Account Number Account Number Funds Requested 800-3729-440-000 800.3646.690.000 $5,389.22 Citizens Advised: NA Requested by: Colin Murphey, Electric Supervisor Prepared by: Colin Murphey, Electric Supervisor Coordinated with: Candace Horsley, City Manager Attachments: NA Approved: ~~~ Candace Horsley, City I~anager The proposed replacements are as follows: Vehicle Model Mobile Handheld Install Repair # radio Required required 3761 Dodge 1/2 ton 1 1 3711 GMC 2500 pickup I I 2 3712 Ford F-250 I 1 2110 Ford flat bed 1 1 2222 Ford F-550 1 1 Mobile repair recl'd 2121 1984 Line Truck I 1 2122 2006 Line Truck I 2 2211 1994 Double Bucket 1 1 2 # ?? 2006~2007 Single Bucket 1 I 2 Delivery Pendin~l 11812007 ITEM NO. 7c DATE: January 17, 2007 AGENDA SUMMARY REPORT SUBJECT: REPORT TO THE CITY COUNCIL REGARDING PAYMENT FOR THE PRINTING OF THE 2007 WINTER/SPRING RECREATION GUIDE IN THE AMOUNT OF $5,220.35 SUMMARY: Pursuant to the requirements of Section 1522 of the Municipal Code, staff is filing with the City Council this report regarding the payment for the print production of the 2007 City of Ukiah Winter/Spring Recreation Guide in the amount of $5,220.35 to Wesco Graphics. The contracted amount has remained constant, however the size of our guide was twelve pages larger for the Winter/Spring guide, therefore increasing our cost by $200.00. This expenditure is offset by the revenue from ad sales and our recreation classes. The purchase was budgeted and charged to the 100.6120.690.001 account {Cost of Brochures). RECOMMENDED ACTION: 1. Receive report regarding the purchase of services from Wesco Graphics for the print production of the 2007 City of Ukiah Winter/Spring Recreation Guide in the amount of $5,220.35. ALTERNATIVE COUNCIL POLICY OPTIONS: 1. N/A FUNDING: Amount Budqeted $5,22O.35 Account Number 100.6120.690.001 Additional Funds Requested N/A Citizen Advised: Requested by: Prepared by: Coordinated with: Attachments: N/A N/A Maya Simerson, Community Services Supervisor Candace Horsley, City Manager, Sage Sangiacomo, Community Services Director, and Mary Horger, Purchasing Supervisor N/A APPROVED:L. ~f"~ C~n~Ce Hor'sley, City Manager AGENDA ITEM NO: 7d MEETING DATE: January 17, 2007 SUMMARY REPORT SUBJECT: STATUS OF THE LAKE MENDOCINO HYDROELECTRIC POWER PLANT EQUIPMENT REFURBISHMENT EMERGENCY At its May 17th, 2006 meeting, Council voted unanimously to declare the Lake Mendocino Hydroelectric Power Plant equipment refurbishment project an emergency and authorized the City Manager to take action to resolve the emergency until such time that the emergency no longer exists. To that end, the City Manager has contracted with Source California Energy Services, Inc. to perform the work necessary to refurbish the power plant equipment that was damaged and contaminated as a result of flooding that occurred earlier this year. Statute requires that progress reports be made at every City Council meeting until such time that the contract is complete and the emergency no longer exists. A progress report from the Project Manager for Source California Energy Services, Inc. is detailed in Attachment 1. RECOMMENDED ACTION: Staff recommends that the Council continue to declare by a 4/5 vote that the Lake Mendocino Hydroelectric Power Plant equipment refurbishment project is a continuing emergency and to support the refurbishment contract as performed by Source California Energy Services, Inc. until such time that the contract is complete and an emergency no longer exists. ALTERNATIVE CQUNCIL OPTIONS: Given that Council declared the Lake Mendocino Hydroelectric Power Plant equipment refurbishment project an emergency at its May 17th Council meeting, and based on that action, the City entered into contract to resolve the emergency, there is no alternative policy option. Citizens Advised: Requested by: Prepared by: Coordinated with: Attachments: Approved: ' N/A City Council Liz Kirkley, Electrical Distribution Engineer Candace Horsley, City Manager; David Rapport, City Attorney; Jeff Gould, Interim Utility Director 1. 1/9/07 Source California Hydro Project Status Report andace Horsley, City Manager ATTACHMENT 1 Date: January 9, 2007 To: City of Ukiah Below is a short summary of work that has been accomplished in the last two weeks. Safety and environmental compliance continues to be accident and incident free. 1) The Unit 1 generator excitation mechanical components are nearly all assembled. 2) The Unit 2 turbine runner work is complete. The tight clearances were removed by hand with the runner in place. 3) Alt of the penstock valves have been closed and tagged out as a safety clearance point in preparation for the Tainter valve testing. 4) The test equipment to measure penstock pressures for the Tainter valve test is all setup and ready. 5) Reinstallation of the turbine/penstock pressure tubing was started which includes research on their individual correct locations. 6) The conduit and wire installation for the two Uninterruptible Power Supplies (UPS's) continues. 7) Work continues on the new generator cooling water filtration system. 8) The SCADA communication and analog cable trays are about 50% complete. 9) The SCADA PLC hardware and termination panel is about 60% built out. Build out of the Unit 1 PLC hardware panel has started. 10) The river flow instrument panels have been built, final bench testing complete, and the power plant master station conduit runs about 70% complete. 11) The SCADA cabinet wiring has been completely cleaned up and organized. The SCADA cabinet wiring schedule is about 60% complete. 12) The Department of Fish & Game (DF&G) redundant flow meter is being installed in their office building. 13) The DF&G new backup hatchery water supply pumps have arrived without the electrical motors. Motors are anticipated to arrive mid January. 14) Wiring installation and terminations have started on the new Automatic Voltage Regulators (AVR's) for Unit 1. Paul B. Project Source Dirks Manager/Sr. Mechanical Engineer California Energy Services, Inc. ITEM NO. 7e DATE: January 17, 2007 AGENDA SUMMARY REPORT SUBJECT: APPROVAL OF NOTICE OF COMPLETION FOR WATER TREATMENT FACILITIES IMPROVEMENT PROJECT, SPECIFICATION NO. PU 04-12 Funding for this project was approved in the fiscal year 2004/2005 budget in the amount of $ 7,860,505 in account number 840.3850.800.000. The City Council awarded the contract on April 6, 2005 to K.G. Walters Construction Co., of Santa Rosa, CA (contractor) in the amount of $7,172,000. The work of the contract was completed by the contractor in substantial conformance with the approved plans and specifications on October 19, 2006. Staffwould note that the final contract cost was $7,139,650, which is $32,350 under the contract amount, even with changes that were made as indicated on the attached letter. Final payment of the five percent retention will be made to the contractor after 35 days from the date the Notice of Completion is filed with the County Recorder. RECOMMENDED ACTION: 1. Accept the work as complete; 2. Direct the City Clerk to file the Notice of Completion with the County Recorder for Water Treatment Facilities Improvement Project, Specification No. PU 04-12. ALTERNATIVE COUNCIL POLICY OPTIONS: None. Citizen Advised: Requested by: Prepared by: Coordinated with: Attachments: N/A. Jeff Gould, Interim Director of Public Utilities Ann Burck, Project Engineer/Manager Candace Horsley, City Manager 1. Notice of Completion 2. Letter from Web Owen APPROVED: ~,-~~~----~-,, Candace Horsley, City ~anager Please return to: CITY OF UKIAH 300 Seminary Avenue Ukiah, California 95482~5400 (707) 463-6200 Attachment 1 NOTICE IS HEREBY GIVEN: 2. 3. 4. 5. NOTICE OF COMPLETION That the real property described is owned by the following whose address is: City of Ukiah, a Municipal Corporation, 300 Seminary Avenue, Ukiah, California 95482-5400 That the nature of the title to the Water Treatment Facilities Improvements, Specification No. PU 04- 12 of all said owners is that of fee simple. That on the 19th day of October 2006, the Contract work for this project was actually completed. That the name and address of the Contractor is K.G. Walters Construction Co., P.O. Box 4359, Santa Rosa, California, 95402. That the real property herein referred to is situated in the County of Mendocino, State of California, and is described as follows: City-owned property identified as Water Treatment Plant Reservoir, High Service Pump Station, and Ranney Collector Well within the City of Ukiah. I declare under penalty of perjury that the foregoing is true and correct. City Council Approval CITY OF UKIAH, a Municipal Corporation By: DATE Gail Petersen-Latipow, City Clerk DATE STATE OF CALIFORNIA COUNTY OF MENDOCINO The undersigned, being duly sworn says: That he/she/they is/are the person(s) signing the above document; that he/she/they has/have read the same, and know(s) the content thereof, and that the acts stated therein are true. Gail Petersen-Latipow, City Clerk STATE OF CALIFORNIA } COUNTY OF MENDOCINO } Subscribed and sworn to (or affirmed) before me this day of , 2007, by , personally known to me or proved to me on the basis of satisfactory evidence to be the person(s) who appeared before me. SEAL DATE ,3377 (aach Lane, Suite K (Jameron Park, CA 95682 Phone 530.677 5286 Fax 530.6775606 ATTACHMENT OWEN ENGINEERING & Management ('i~onsultants, January 11,2007 Ms. Ann Burck City of Ukiah Department of Public Utilities 300 Seminary Avenue Ukiah, CA 95482 Re: City of Ukiah Ukiah Water Treatment Plant Improvements Project OEMC Project No. 04-275.2 Flood Protection Improvements Dear Ann: As discussed previously, subsequent to the flooding caused by the storm that occurred on December 31 2005, the following modifications were made to mitigate the impacts of future flooding on the water treatment plant facilities: Electrical panels in the High Service Pump Station were raised. Eroded areas around the tank were compacted and covered with asphalt The City electrical service transformer pad elevation was raised. All damaged instrumentation components, lights and panels were replaced, and metal siding that had been submerged was cleaned, wiped down and inspected by the Contractor to verify that there were not any deformities or blisters on the paint surface in accordance with manufacture recommendations. Since no deformities or blisters were observed on the siding surface, the manufacturer indicated that the panels were suitable for installation and fully warranted. All these modifications and measures were covered by the Contract and the project was completed within budget. It you have any questiohs, please contact Stev¢~ or me Very [rLl¥ yoHrs, President' ' ' :' ebb Specializing in Water, Recycled Water & Wostewoter Treatment Systems Plant Managemerfl Construction Management O & M Services Process Design AGENDA ITEM NO: 7f MEETING DATE: 01/17/07 SUMMARY REPORT SUBJECT: AWARD OF REVISED BID TO DELTA TRUCK CENTER FOR PURCHASE OF A NEW 2008 SIX-YARD DUMP TRUCK IN THE AMOUNT OF $81,550.59 At its meeting on December 6, 2006, the City Council awarded the bid for the purchase of a new 2008 Sterling six-yard dump truck in the amount of $79,740.38. The City had originally received two bids for this item. The higher bid from Bayshore International of Rohnert Park was $91,924.24, which included sales tax at the City's 7.75% rate. When it notified the Iow bidder of the award, City staff learned that the Iow bid included sales tax at a 7.25% rate which is the rate for French's Camp, where Delta is located. With sales tax at the correct rate, the Iow bid was $80,112.13. The staff also learned that the pricing from Sterling, upon which the Delta bid was based, lapsed on December 9, 2006, and Delta was not informed of the award until December 11,2006. (Continued on paqe 2) RECOMMENDED ACTION: Approve revised bid for purchase of a 2008 six-yard dump truck to Delta Truck Center in the amount of $81,550.59 and approve budget amendment in the amount of $7,550.59. ALTERNATIVE COUNCIL OPTIONS: 1. Reject all bids and rebid. FUNDING: Amount Budqeted From Acct. No. To Acct. No. Additional Funds Requested $37,000 $37,000 698.3510.800.000 698.3948.800.000 698. 698.3510.800.000 $7,550.59 Citizens Advised: Requested by: Prepared by: Coordinated with: Attachments: N/A N/A Ann Burck, Project Engineer and Gary Dogali, Water/Sewer System Maintenance Supervisor Candace Horsley, City Manager and David Rapport, City Attorney Revised bid Appr°ved:~~C Candace Horsley, Manager ..... ~EI. ~_ .T. Rg~ K' .CEN~ER Fax 2099832~, ~, Dalta Tmc~ Cer~r Aah: Steve Blanchard 10182 8. Hedan Reed French Carep, CA BF:~31 2~,I~, 20~.24; _, Oec 27 2006 lO;d5ar~ PO02 AI'rACHMENT , I DAT~: Prepared for: Gary Dogali Cily of Uklah 300 sem~na~ aver~ue Ukiah, CA 95482 Phone: 707-463-6233 ~c 27 2006 10;dSam P003/01a Pmpa;ed by: Steve Blanchard DELTA TRUCK CENTER 10Ia2 SOUTH HARLAN ROAD FRENCH CAMP, CA 95231 F'ho~e~ 209-983.2400 x3127 SPECIFICATION PROPOSAL Weight Weight Description Fronl Rear STERLING pRL-22K (EFF:08/15/06) SPECPRO21 DATA RELEASE V~R 005 . .,~.~. .... , ,, STERLING L 7500 OHASSIS 5,650 3.650 2008 MODEL YEAR SPECIFIE~ S~ FORWARD ~LE - TRUCK ST~IGHT TRUCK PROVISION LH PRIMLY STEERING LOCATION TRUCK CONFIGURATION DOMICILED, USA 50 STATES (WITH CALIFORNIA) CONSTRUCTION S~RVICE CONSTRUCTION BUSINESS SEGMENT BUILDING MATERIAL COMMODI~ TER~IN/DU~: 100% (ALL) OF THE TIME, IN T~NSIT, IS SPENT ON PAVED ROADS M~IMUM 8% EXPECTED G~OE SMOOTH CONC~TE OR ASPH~T PAVEMENT- MOST SEVERE iN-TR~SIT (BE~EEN SITES) ROAD SURFACE STERLING 7500/~00 BASIC EXPECTED FRONT ~LE(,S) LOAD; EXPEC~D RE~ DRIVE ~LE{S) LOAD: 21000,0 lbs EXPECTED GROSS VEHICLE WGT CAPACITY 33000.0 lbs ~';~ ~" .~2~,~''' ~,~"' ~,~:'". ~::' -~'~;~"" END DUMP BODY ~ tgi. ., .~ . ~ ...... . ....... ~ Application Version 8.0.018 Dale Version PRL~Z2K.O05 City of Ukia 2007 1212712006 10:34 AM Page 1 of I0 Prepared for: Ga~ Dogali C~ly of Uk;eh 300 semina~ avenue Uklah, CA Phone: 707-463-6233 DELTA T~UCK C~NTER 101a2 SOU~H ~AI~L.AN ROAD FRENCH CAMP, CA 95231 Phone; 209-~83-2490 x3127 Weight Weight Descrlplion Front Rear MBEgOO-250 7.2L 250 HP (~ 2200 RPM. 2500 GOV, 660 LB/I~T @ 1200 RPM ..... ~':': ~.~R~; ::.~'~?~::~ ..' . .~ :.~..:,,~:~."': .. ,:~?~"'. ~.:,;~?~' .... ~,~';': .,~ ' 2007 EP~C~B EMISSION CERTIFICATION ENGINE MOUNTED OIL CHECK AND FILL DUAL AIR INTAKE THROUGH LH AND RH SIDES WITH DONALDSON AIR CLEANER, FIREWALL MOUNTED DR t2V 160 AMP 24-SI QUADRA MOUNT PAO ALTERNATOR (2) ALLIANCE MODEL 1 ~ 31, GROUP 31, 12 VOLT MAIN~NANCE FREE 1850 CCA THREADED S~UD Appli~atlon Version 5.0.018 Data Vemion PRL~22K.005 City of Ukia 2007 12/27f2008 10:34 AM Page 2 of 10 STERLING Prepared for; Gar'/Dogall City of Ukiah Ukiah, CA 95482 Phone: 707~4§3-8Z33 Prepared by: Smve Elanch~rd DELTA I'RUCK,3ENTER 101~32 SOUTH HARLAN ROAD FRENCH CAMP, CA 95231 Phone: 20~-983-2400 x3127 Weight Weight Description Front Rear 113) VEHICLE INTERFACE WIRING FOR BACK OF ONLY WITHOUT CIRCUIT ACCESS BOX CHELSEA 277 SERIES CUSTOMER INST~LED PTO PTO MOUNTING, LH SiDE OF MAIN TRANSMISSION MAGNETIC PLUGS, ENGINE D~IN, ~NSMiSSION D~IN, ~LE(S) FILL AND O~IN PUSH BU~ON, ELECTRONIC SHIFT CONTROL, DASH MOUNTED WATER TO OiL T~NSMiSSION COOLER - IN ~DIATOR ENO TANK T~N~Mi~SION OIL CHECK ANO FILL WITH ELECTRONIC OIL LEVEL CHECK AF-12.0-3 12,00~ FF1 71.5 K~1/3.74 DROP FRONT AXLE MERITOR 15X4 O+ ~M FRONT NON-ASBESTOS FRONT B~KE LINING CONMET CAST IRON FRONT ~RAKE DRUMS CHICA~O ~WHIDE ~COTS~AL CLASSIC FRONT OIL SEALS ~TEMCO ALUMINUM VENTED ~RONT HUB CAPS WITH WINDOW AND CENTER AND SI~E PLUGS- O~L ~TANDARD SPINDLE NUTS FO~ ALL ~LE~ MERITOR AUTO~TIC FRONT S~CK ADJUSTERS TRW THP-60 POWER STEERING POWER STEERING PUMP 2 ~UART SEE THROUGH POWER STEERING RESERVOIR FRO~ SUSPENSION ..... .......... . ..... R0-21-145 21,~0~ R~ERIES SINGLE REAR ~LE 4.63 R~R ~LE RATIO IRON REAR ~LE C~RIER ~TH STANDARO ~LE HOUSING 16T MER~TOR ~IN OR~ELINE WITH HALF ROUND YOKES Application Version 6.0.018 Version PRL-22K.005 City of Ukla 2007 12/27/20o6 10:34 ,%M Page 3 of 1 o Prepared for: Gary Dogali City of Llklah 300 seminary avenue Uklah, CA 95482 Phone; 707-~83-6233 P~epared by: Description Weight Front WeiBht Rear PETROLEUM BASED LUBE ENGINE/TRANSMISSION/AXLE MERITOR 165X? Q+ CAST SPIDER CAM REAR BRAKES, DOUBLE ANCHOR, FABRICATED SHOES NON-ASBESTOS PEAR BRAKE LINING CONMET CAST IRON REAR BRg-KE DRUMS REAR BRAKE DUST SHIELDS CHICAGO RAWHIDE SCOTSEAL CLASSIC RE,AR OIL SEALS HALDEX LONG STROKE I~DRIVE AXLE SPRING PARKING CHAMBERS MERJTOR AUTOMATIC REAR SLACK ADJUSTERS I0 23,000# FLAT LEAF REAR SPRING SUSPENSION 30 WITH RADIUS ROD SPRING SUSPENSION - NO AXLE SPACERS STANDARD U-BOLT PAD PORE/AFT CONTROL RODS :~J~rake,".~ySte~'. -~'~'* .:;~!~?" · .;.:i~5':¢~:'~'~'''' ' ..,;;~.~,i17 ;,i~¢!''~: ;;;,,::;;;*~"' ;~'.;:~,: WABCO 4S/4M ABS WITHOUT TRACTION CONTROL ENHANCEMENT REINFORCED NYLON. FABRIC BRAID AND WIRE BRAID CHASSIS AIR LINES STANDARD BRAKE SYSTEM VALVES RELAY VALVE WITH 5-8 PSI CRACK PREBBURE, NO REAR PROPORTIONING VALVE BW A[:~9 BRAKE LINE AIR DRYER WITH HEA~ER 40 A)R DRYER FRAME MOUNTED STEEL AIR BRAKE RESER~QIRS PETCOCK DRAIN VALVES ON ALL AIR TANK(S) 190 -110 -20 70 4500MM (177") WHEELBASE 9/32" X 3-7/18 X 10-1116' STEEL'FRAME (7.14MM X ~ 350MM (53") REAR FRAME OVERHANG FRAME OVERHANG RANGE; 51' TO 60' SQUARE END OF FRAME STANDARD WEIGHT ENGINE CROSSMEMBER STANDARD MIDSHIP 81 CROSSMEMBER(S) STANDARD SUSPENSION CROSSMEMBER Application Vemlon 6.0.01 Deta Version PRL-22K.005 City of Ukta 2007 12/2,7/2006 10:34 AM Page '~ of 10 STERLIN(~i Prepared for; Gary Dogall City of LJklah 300 seminary avenue Ukiah, CA 95482 Phone: 707-463-~233 ?ec 27 2C06 ~O:~8am s007/9~ Prepared by: Steve Blancha~ DELTA FRUC:K OENTE!R 10182 SOUTH HARLAN ROAD FRENCH CAMP, C'~ 95231 Phone: 209~983-2400 ~3127 We ight Weight Description Front Rear STD WEIGHT REAR OVERHANG CROSSMEMBER ,.C~" ....... '~ ", .x'i~'~?~ ~'.~ ........ · "' ...' ~:,:-r '"', ·., ...~' .. ,-'i? ,~:' . . . 12" PAINTED ST~L ST~GHT BUMPER CLE~ F~E ~ILS FROM BACK OF CAB TO FRONT REAR SUSPENSION BRACKET, BOTH RAILS OUTBOARD G~DE 8 THREADED HEX-HEAOED F~ME FASTENERS ~ FIFTH WHEEL ~0 6ALLO~/189 LITBR ALUDI~UB FUEL TANK - RH 23' DIAmETeR FUEL TANK(S) ALUMI~U~ FUEL J~ PBIN ALU~INU~/PAINT~O STEEL FUELIHYD~UU6 TA~K(~)WITH PAIntED FUEL TANK(S) FORWARD FUEL TANK CAP(S) EQUIFLO INBOARD ~UEL SYSTEM REINFORCED NYLON FUEL HOSE iN TANK FUEL LEVEL SENDER(S) ,~ ~ ...... ,.,¥ ..... . .... ~.. ....... 11R22.5 14 PLY RADIAL ~RONT TIRES GOODYEAR G149 RSA 11R22.5 14 PLY ~DIAL 24 FRONT TIRES 11 ~2.5 14 PLY ~DIAL REA~ TIRES GOODYEAR G149 RSA 11R22.5 14 PLY ~DIAL 48 REAR TIRES CONMET IRON FRONT HUBS CONMET IRON REAR HUBS ~ .............. , ~, ,,. . Application Version 6.0018 Data Vemion PRL.22K.005 CRy of Ukia 2007 12/2712006 10:34 AM Page 5 of 10 STERLING Weight Weight Description Front Rear NO SLEEPER BOYJSLEEPERCAB NO AIR SHIELD OR BRACKETS RUBBER CAS MOUNTS NONREMOVABLE BUGSCREEN MOUNTED BEHIND GRILLE LH ANO RH EXTERIOR GRAB HANDLES AND RH INTERIOR GRAB HANDLE MOUNTED TO 'A' POST TNER. MOSET POLYMER HOOD SINGLE ELECTRIC HORN DOOR LOCKS AND IGNITION SWITCH KEYED THE SAME SINGLE RECTANGULAR HALOGEN HEADLIGHTS WITH BR, IGHT BEZELS AERODYNAMIC MARKER LIGHTS ~ SMALL INTEGRAL STOP/TAIUBACKUP LIGHTS STANDARD FRONT TURN SIGNAL LAMPS DUAL WEST COAST PAINTED MIRRORS DOOR MOUNTED MIRRORS 96" EQUIPMENT WIDTH LH AND RH 5,5" pAINTED CONVEX MIRRORS MOUNTEO BELOW PRIMARY MIRRORS (~.) 15"X26" TINTED REAR WINDOWS TINTED DOOR GLASS LH AND RH WITH TINTED OPERATING WiNG WINDOWS MANUAL DOOR WINDOW REGULATORS TINTED WINDSHIELD 8 LITER WINDSHIELD WASHER RESERVOIR WITHOUT FLUID LEVEL iNDICATOR BASE OASIS TAN INTERIOR ~OLDED PLASTIC DOOR PANEL MOLDED PLASTIC DOOR PANEL DARK TAUPE VINYL MATS WITH SINGLE INSULATION DASH MOUNTED ASH TRAYS AND LIGHTER (1) COAT HOOK ON BACKWALL OF CAB SAHARA/ASH WING DASH 2-112 LB. FIRE EXTINGUISHER MOUNTED S OUTBOARD OF DRIVER SEAT HEATER, DEFROSTER AND AIR CONDITIONER 70 MAIN FRESH AIR INLET AND MAIN RECIRCULATION FILTERS Applic&t;on Version 6.0.018 Data Version PRL-22K 005 CEy of Ukia 12/27/2006 10:34 AM Page 6 of 10 Prepared for: Gary Dogali City of Uklah 300 seminary avenue Ukiah, CA 95452 Phone: 707~63-6233 Description Weight Fronl Weight Rear MAIN HVAC CONTROLS WITHOUT f~ECIRCULATION SWITCH STANDARD HEATER PLUMBING SANDEN HEAVY DU"fY AIR CONDITIONER COMPRESSOR RADIATOR MOUNTED AIR CONDITIONER CONDENSER BINARY CONTROL, R-134A CAB INSULATIOH CIRCUIT FUSES CENTER MOUNTED DOME LIGHT AND LH AND RH COURTESY LIGHTS tN KICK PANELS CAB DOOR LATCHES WITH MANUAL DOOR LOCKS MID BACK NON SUSPENSION DRIVER SEAT WITH FORE AND AFT.ADJUSTMENT BOSTROM MID BACK NON SUSPENSION PASSENGER SEAT VINYL WiTH VINYL INSERT DRIVER SEAT VINYL WITH VINYL INSERT PASSENGER SEAT 3 POINT ADJUSTABLE O-RING RETRACTOR DRIVER AND PASSENGER SEAT BELTS FIXED STEERING COLUMN 2-SPOKE 18" (450MM) BLACK STEERING WHEEL(S) DRIVER AND PASSENGER INTERIOR SUN VISORS 4O STERLtNG ELECTRONIC GAUGE CLUSTER - ICU3 NO CLUTCH PEDAL WITH NON-ADJUSTAbLE SUSPENDED BRAKE AND ACCELERATOR PEDALS BLACK GAUGE BEZELS MULTIPLEX INSTRUMENT PANEL DARK TAUPE CENTER INSTRUMENT pANEL WITH FLAT GAUGE INSERT LOW AIR PRESSURE LIGH;I' AND BUZZER ' 2' PRIMARY AND SECONDARY AIR PRESSURE GAUGES INTAKE MOUNTED AIR RESTRICTION INDICATOR WITHOUT GRADUATIONS 97 DB BACKUP ALARM KEY OPERATED IGNIT!ON SWITCH AND INTEGRAL START POSITION; 4 POSITION OFF/RUN/START/ACCESSORY ODOMETER/TRIPIHOURJDIAGNOST~CIVOLTAGE DISPLAY; 1X7 CHARACTER, 26 WARNING LAMPS, DATA LINKED, ICU3 Application Version 6.0.018 Data Version PRL-22K.005 City of UKia 2007 Page 7' or lO Prepared for: Gan/Dagali City of U~inh 300 seminary avenue Ukiah, CA g5482 Phone: 707-463-6233 D~LTR T~UCK ~ax 2099832~ 9ec 27 200~ 10;47am P010/0N DELTATRUCK CENTER 10182 SOUTH HARLAN ROAD FRENCH CAMP, CA 95231 Phone: 209-983-2400 x3127 Weight Weight DIAGNOSTIC INTERFACE CONNECTOR, 9 PIN. SAE J158711708/1939. LOCATEO BELOW DASH 2" ELECTRIC FUEL GAUGE ELECTRICAL ENGINE COOLANT TEMPERATURE GAUGE TRANSMISSION OIL TEMPERATURE INDICATOR LIGHT ENGINE AND TRIP HOUR METERS INTEGRAL WITHIN DRIVER DISPLAY ELECTRIC ENGINE OIL PRESSURE GAUGE ELECTRONIC MPH SPEEDOMETER WITH SECONDARY KPH SCALE. WITHOUT ODOMETER STANDARD VEHICLE SPEED SENSOR ELECTRONIC TACHOMETER 3000 RPM OMIT STANDARD HAND CONTROL BRAKE VALVE DIGITAL VOLTAGE DISPLAY INTEGRAL WITH DRIVER DISPLAY SINGLE ELECTRIC WINDSHIELD WIPER MOTOR WITH DELAY (3) POSITION ROTARY HEADLAMP SWITCH WITH SEPARATE MARKER LIGHT INTERRUP3ER SWITCH. DIMMER WITH INTERIOR DOME ONE VALVE PARKING BRAKE SYSTEM WITH WARNING INDICATOR UNITED TECHNOLOGIEg SELF CANCELING TURN SIGNAL SWITCH WITH STALK MOUNTED WIPER CONTROLS HEAVY DUTY MECHANICAL TURN SIGNAL FLASHER PAINT: ONE SOLID COLOR ~ . ..~ ;~ :~... . .[~,...,,.. .?,,,~,.. , · ~.. ,~ : :. ~.: ...~ ~,. ; .... :..,:.,¢'... · CAB COLOR A: N000§EA WHITE ELITE SS SLACK, HIGH SOLIDS POLYURETHANE CHASSIS PAINT VENDOR WHITE FRONT WHEELS/RIMS VENDOR WHITE REAR WHEELS/RiMS DUMPER PAINT: N3713EA MED TITANIUM MET ELITE SS '. ,' ~ -T. ,.~.' IE H ~ $ J~ M Appllcallon Version 6,0,018 Data Version PRL-22K.005 City of Ukia 2007 ~2/27/2006 10:34 AM Page 8 of 10 City of Ukiah Prepared by: Eteve Blanchar,.~ DELTA '[F[UCK CENTEF~ 10fl~2 SOU'FH HARLAN ROAD FRENCH E:AMP, CA 95231 Phone: 209 .qB3-2400 X3127 Total Weight'~ Front Weight Total 6355 LBS Rear Weight Total 3767 LBS Total Weight 10122 LBS 2007 ENGINE EMISSIONS ESCA~TOR DELIVERY & ORDER PROCESSING CHARGE (4,) Weight~ shown are estimates only. If weight Is critical, contact sales application engineering. Application vadon 6.0.018 Data Version PRL-22K.005 City o1' Ulda 2007 12/27/2006 10:34 AM Page 9 o! 1D STERLING pn~pared for: Gary Dogal[ City of Ukiah 300 seminary avenue Ukiah, CA 95482 Phone'. 707.463-6Z33 QUOTATION SET FORWARD A~LE. TRUCK MBE900-250 7 2L 250 HP ~ 2~00 RPM, 2500 GOV. 660 LB/FT @ 1200 RPM ALLISON 3500 ROS AUTOMATIC TRANSMISSION WiTH PTO PROVISION RS-21-145 21,000# R-SERIES SINGLE REAR AXLE 23,000# FLAT LEAF REAR SPRING SUSPENSION WITH RADIUS ROD AF-12.0-3 12,000~ FF1 71.5 KPI/3.74 DROP SINGLE FRONT AXLE 14,600# FLAT LEAF FRONT ~U,~PENSION 101" BBC CONVENTIONAL STEEL CA8 NO SLEEPER BOX/SLEEPERCAB 4500MM (177") WHEELBASE NO FIFTH WHEEL §132" X 3-7/1 § X 10-1/16" STEEL FRAME (7.14MM X 255.BMM/.28~' X 10.06") 120KS~ 1350MM (53') REAR FRAME OVERHANG PER UNIT TOTAL VEHICLE PRICE TOTAL # OF UNITS (4) $ 75.685$ 75,685 EXTENDED WARRANTY $ 0 $ 0 DEALER INSTALLED OPTIONS $ 0 $ 0 CUSTOMER PRICE BEFORE TAX $ ?5,§e~ $ 75,685 T/~(E8 AND FEES $ 0 $ 0 OTHER CHARGES $ 0 $ 0 TP. ADE. IN ALLOWANCE $ (0) $ (0) BALANCE DUE {LOCAL CURESNCY) $ 75,685 S 75,685 COMMENTS: Projected delivery on __ / / provided the order is received before / APPROVAL: Please indicate your acceptance of this quotation by signing below: Customer: X Date: / / Application Version 6,0 018 Data Vemion PRL-22K.005 Ci{y of Ukia 2(~07 12/2712006 10:34 AM Page 10 of 10 PB LOADER QUO TA TION NO. 3838R DATE: 9/27/200E TERMS: NET 30 E.O=B: FBESNO_ .. SHIP: 90 OAY~ ARO .30 0AYS AROT HENDERSON 12FT O/~ YAROS, W/HPT53-!lO-TM HOIST, 1/4" .FLOO~, .1/4. CA..B. SH[E.L. ~D,. ,DJ,TCH G~TE~LE~L.~UIPNIENT, LIGH'TS & W(RING, PUMP, HOSES. TANK, MUD FLAPS. $'r~EL MUD I GUARDS, PTO (277), AIR TAILGATE, HITCH PLATE W/D-RINGS, I ~ WIRE PLUG, RECEIVER TUBE, GRIB STRUT WALK AND RE-ROD RAILS, PULL TARP NS- MESH, TOOL BOX:48", POWER DOWN HO~ST, INSTALLATION AND MATCH CAB PAINT -NET HAROLD BERG, SALES 5778 W. Barstow · Fresno, Californ[a 93722-5024 · Telephone (559) 277-7370 - Fax 45591 277-737~ 5T£RLIRG Warranty DC 995-094 Sterling 7500/8500 basic warranty Freightliner LLC warrants thai each new Sterling vehicle, with the exceptior~ of certain excluded components and pads, witl be manufactured to the specifications agreed upon and will be free from defects in material and workmanship which appear under normal use and service, subject to OKlerent time and distance limitations for specific components and pads as set forth below. ' 'Description Coverage Ill Basic Vehicle 2 years Unlimited Alliance Batteries 1 year or t00,000 miles/161 000 km Drivetrain 2 years Unlimited Cab Structure 5 years Unlimited Cab Corrosion/Perforation 5 years Unlimited Frame Rails $ years Unlimited Crossmembers 5 years Unlimited Paint 1 year or 100,000 miles/161 000 km 'B~ighiwork " 6 months Unlimited Chassis Paint 6 months Unlimited Corrosion1 (excluding Cab Corrosion) 6 months Unlimited Warranty Sterling Version'. 2.40 7 of 62 Data Boek DELTA TRUCK CENTER 10182 S. HARLAN ROAD ... FRENCH CAMP, CA 95231 P.O. BOX 31270 ... SIOCKION, CA 95213-1270 PH:209-983-2400 FAX: 209-983-2444 FROM: _TOTAL NUMBER. OF PAGES INCLUDING COVER PAGE: ATTENTION: FAX NUMBER: AGENDA ITEM NO: MEETING DATE: 7g January 17, 2007 SUMMARY REPORT SUBJECT: AUTHORIZE CITY MANAGER TO NEGOTIATE A CONSULTANT SERVICE AGREEMENT TO OMNI MEANS LTD WITH COMPENSATION NOT TO EXCEED $10,465 FOR THE TRAFFIC ANALYSIS OF THE AIRPORT INDUSTRIAL PARK CAPITAL IMPROVEMENT PROGRAM AND AUTHORIZE BUDGET AMENDMENT FOR SAME SUMMARY: In November of 2006 the Council reviewed the traffic improvements that are proposed for the Airport Industrial Park (ALP) in its Capital Improvement Program (CIP). During that meeting a concern was aired that the improvements, constructed and proposed, in the CIP may not fully mitigate the traffic of the AlP at full build out. The Council asked staff to solicit a proposal for this type of analysis. The Council further directed staff to explore a southern access to the AlP. The attached proposal from Omni Means Ltd. accomplishes these goals in a period of six weeks. BACKGROUND: The ClP for the AlP has several different mitigations. These include double left turn lanes on west bound Talmage Road into the AlP, widening and other Continued on pa.qe 2 RECOMMENDED ACTION: 1. Authorize City Manager to negotiate a consultant services agreement with Omni Means Ltd with compensations not to exceed $10,465 for the traffic analysis of the Airport Industrial Park Capital Improvement Program. 2. Authorize a budget transfer of $10,465 from the General Fund 100 to Budget Account Number 100-3001-250, Consultant Services. ALTERNATIVE COUNCIL OPTIONS: Direct Staff to prepare a formal request for proposal in order to solicit proposals from several firms. FUNDING: Amount Budqeted From Acct No. To Acct. No. $0 General Fund Balance 100.3001.250.000 Additional Funds Requested $10,465 Citizens Advised: Requested by: Prepared by: Coordinated with: Attachments: N/A Tim Eriksen, City Engineer and Director of Public Works Tim Eriksen, City Engineer and Director of Public Works Candace Horsley, City Manager 1. Omni Means Scope of Work 2. AlP Mitigation Comparison Table Approved: Candace Horsley, ~ity Manager Page 2 Janua~ 17,2007 AUTHORIZE CITY MANAGER TO NEGOTIATE A CONSUTLANT SERVICE AGREEMENT WITH OMNI MEANS LTD WITH COMPENSATION NOT TO EXCEED $'10,465 FOR THE TRAFFIC ANALYSIS OF THE AIRPORT INDUSTIRAL PARK CAPITAL IMPROVEMENT PROGROM reconfiguration of the intersection of Hastings Ave and South State Street, and re-striping north bound approach lanes on Airport Park Blvd to provide three lanes. These mitigations were adopted in Resolution 2000-13 and are compared against other discussed mitigations in Attachment 2. The improvements are being constructed, as the funding becomes available from the CIP and scheduled to keep the traffic at acceptable levels. Although the traffic in the Park is at acceptable levels, the Council expressed concerns that the AlP would not be at acceptable levels once the park is fully developed. The lack of a required southern access was also a concern. The adopted CIP analyzed the current zoning and existing uses to develop the CIP and to find that the southern access is not required. Staff did not believe it was prudent to have the CIP evaluated by the company that developed the program and therefore contacted Omni Means Ltd., the firm that has prepared the draft Citywide traffic study. So that staff could meet the council's needs for the requested information in a timely manner, staff has spoken with Omni Means regarding the proposal and analyzed the hourly break down and feels that it is appropriate for the requested tasks. The Scope of Work that was produced by the consultant is attached and will provide the information that was requested. The tasks will take six weeks to complete from the time the agreement for services is executed. omni. means EN G I N EERS ,PLA N N ERS ATTACHMENT MEMORANDUM To: City of Ukiah Date: Public Works Department Attn: Tim Eriksen Project: From: Paul Miller Re: Airport Industrial Park CIP Mitigation Job No.: Monitoring Analysis File No.: CC: January 9, 2006 City of Ukiah 25-7354-01 c662mem004.doc As requested, OMNI-MEANS has completed the attached Scope of Work, cost estimate, and schedule, associated with completing a mitigation monitoring analysis for the existing Airport Industrial Park. As presented in the attached material, the draft traffic study will be completed within six (6) weeks of receiving authorization to proceed. We will send the draft report to the City for review and comment. Upon receiving the City's comments, a final report (response to comments) will be prepared within an additional two (2) week period of time. Our fee to perform this work will be $10,465 as summarized below. We have included one (1) meeting for this study. Additional meetings that are required will be left to your discretion. We will be available to attend these meetings only with your prior authorization. These meetings would be billed on a Time and Materials basis. We look forward to working with you on this project. Please feel free to give me a call if you have any questions. Task 1 Task 2 Task 3 Prelect Mana~tement and Meetings. Omni-Means will review all project related material, including; site maps, land use quantities, site access locations, project descriptions, project applications, past traffic studies, recent traffic studies within the study area, agency transportation planning documents (including general plan circulations elements, and/or specific plan circulation elements). The Project Manager will oversee all work and maintain communication with the City. One meetings with the City is included within this task. Data Collection. New AM and PM peak hour intersection turning movement counts will be collected by Omni-Means at the following intersections: 1. S. State Street/HastingsAvenue 2. Airport Park Boulevard/Talmage Road 3. S. State Street/Talmage Road 4. Talmage Road/US 101 SB Ramps 5. Commerce Drive/Aiport Park Boulevard Existing Conditions Analysis. Based on the data collected in Task 1 and 2, study intersections will be described in terms of functional classification, roadway geometries, number of travel lanes, 1 2237 Douglas Boulevard, Suite 100, Reseville, CA 95661 - (916) 782-8688 fax (916) 782-8689 December 19, 2006 Task 4 Task 5 Task 6 current traffic volumes, and intersection spacing. Intersection weekday AM and PM peak hour analyses will be completed for these conditions to provide level of service values. Timing of Southern Access to S. State Street. Based upon the analysis in Task 3, and using data obtained from the City's travel demand model, Omni-Means will determine if and when the a southern access to the commercial center is required (ie proposed extension of Airport Park Boulevard). Prepare Draft Report. The analysis conducted in Tasks 1 through 4 will be summarized in text, tables, and figures to explain the technical evaluation and recommendations. This analysis will include an evaluation of the proposed mitigation affects on full development of the AIP. A total of three (3) copies of the draft report will be prepared and submitted to the City for review and comment. Final Report. Following review of the draft report by the City, three (3) copies of a Final Report will be completed and submitted to the City. DESCRIPTION OF ADDITIONAL SERVICES ~*q ~w~ ~ ~°~r' ~'~ al~ r~ Task 1 - Prniect Management and Meetings 12 $11800 Task 2 - Data Collection 1 $1,430 $1,540 Task 3 - Existing Conditions Analysis 1 8 $1,030 Task 4 - Timing of Southern Access to S. State Street 8 10 $2,300 Task 5 - Prepare Draft Report 4 12 8 4 $2,948 Task 6 - Final Report 1 4 2 1 $847 Totals $10,465 2237 Dougtas Boulevard, Suite 100, Roseville, CA 95661 - (916) 782-8688 fax (916) 782-8689 Fee Schedule Professional Staff Rates Project Manager 1 - 4 $105.00 to $200.00/hr Engineer 1 - 5 $60.00 to $190.00/hr Traffic Engineer 1 - 5 $60.00 to $190.00/hr Landscape Architect 1 - 4 $60.00 to $140.00/hr Surveyor 1 - 5 $38.00 to $130.00/hr Graphic Artist 1 - 2 $38.00 to $100.00/hr Designer 1 - 3 $38.00 to $140.00/hr Technician 1 - 4 $38.00 to $125.00/hr Clerical 1 - 3 $38.00 to $90.00/hr 2-Person Survey Crew $125.00 to $200.00/hr 3-Person Survey Crew $160.00 to $290.00/hr Reimbursable Charges Reimbursable charges include, but are not limited to, in-house reproduction, travel subsistence, special consultants, outside purchases and services, and other subcontracts. These are charged at 1.20 x cost. Billing Rates Billing rates include overhead, equipment, space rental, etc. Billing rates are subject to increases due to union agreements and salary increases. Principal's time on projects is chargeable up to $240.00 per hour. Expert Witness Rates Deposition and trial testimony: $300 per hour, 4-hour minimum. Meetings and preparation are at normal professional staff rates. Late Payment Charges A late payment FINANCE CHARGE will be computed at the periodic rate of 1.5% per month, which is an ANNUAL PERCENTAGE RATE of 18%, and will be applied to any unpaid balance commencing 30 days after the date of the original invoice. Effective December 25, 2006 943 Reserve Drive, Suite 100 · Roseville, CA 95678 · {916) 782-8688 fax 1916) 782-8689 ROSEVILLE REDDJNG VISALIA WALNUT CREEK Attachment No, 2 CITY OF UKIAH AIRPORT INDUSTRIAL PARK MITIGATION COMPARISON TABLE Recommended Mitigation Program Mitigation Program Mitigations Adopted by Adopted by Offsite Mitigation RBP/ABP FSEIR and Resolution 97-70 and Resolution 2000-13 Description Estimated Cost Estimated Cost and Estimated Cost (Adj. to 2004 Dollars) (Adj. to 2004 Dollars) (2004 Dollars) 1. Widen South State St. northbound approach to YES Talmage Rd for dedicated NO NO right turn lane $44,163 2. Provide two westbound left turn lanes on Talmago at YES YES Airport Park Blvd. Will require modifications to YES $71,500 $225,040 Talmage Rd at US 101 southbound on ramp $23,870 Modified to widen the Modified to widen (allowance) north side of Talmage Talamge Rd from at US 101 southbound Airport Park Bird to the off ramps US 101 southbound off ramp 3. Re-stripe northbound YES approach on Airport Park Bird at Talmage to provide $35,560 three lanes; one dedicated Modified to require left, one through, and one three lanes; one left, YES right YES one combined left/through, one Completed by City. $597 exclusive right. Split Cost apportioned to AlP traffic phasing at Airport Development Park Bird for the northbound and the southbound approaches 4. Signalize Talmage Rd and US 101 southbound off ramp and widen southbound ramp to two lanes. Construct YES NO NO second westbound lane at the ramp intersection and $310,835 Item No. 2 above Item No. 2 above extending through to Airport replaced this mitigation replaced this mitigation park Bird 5. Signalize Talmage Rd and YES US 101 northbound off ramp $236,330 Includes minor realignment of NO NO northbound US 101 off ramp Recommended Mitigation Program Mitigation Program Offsite Mitigation Mitigations Adopted by Adopted by RBP/ABP FSEIR and Resolution 97-70 and Resolution 2000-13 Description Estimated Cost Estimated Cost and Estimated Cost (Adj. to 2004 Dollars) (Adj. to 2004 Dollars) (2004 Dollars) 6. Provide second through lane for northbound YES YES YES approach on South State Cost included in Item Street at Hastings Ave $1,314 $1,314 No. 7 below 7. Provide exclusive right turn lane on westbound YES YES Hastings Ave approach to South State Street. Requires Modified to provide Modified to provide two widening on the north side of three lanes for lanes for westbound Hastings Ave and acquisition westbound Hastings Hastings Ave; one left of property. Av; one left turn lane, turn lane and one YES one through lane, and combination one exclusive right turn, through/right lane. $537,115 Taper southeast curb Scope of land return to accommodate acquisition reduced. turning trucks, Re-stripe Widen returns for truck eastbound approach at traffic and re-stripe Washington to provide eastbound Washington exclusive left turn lane for exclusive left turn lane $584,917 $307,610 8. Construct flashing warning YES NO lights on Talmage Rd over Speed limit reduced to NO crossing of US 101 $23,870 35 mph 9,a. Construct left turn and right turn deceleration lanes YES on South State Street NO NO approaches to Norgard $314,385 9.b. Provide left turn and right turn lanes for YES westbound Norgard at South NO NO State Street $30,406 9,c. Construct new vertical alignment for Norgard Lane approach to South State YES Street. Provide acceptable NO NO access to Adjacent $29,362 properties 9.d. Provide traffic signal at South State St and Norgard Lane to facilitate slow YES moving outbound trucks from NO NO Norgard Lane onto South $226,781 State Street Recommended Mitigation Program Mitigation Program Mitigations Adopted by Adopted by Offsite Mitigation RBP/ABP FSEIR and Resolution 97-70 and Resolution 2000-13 Description Estimated Cost Estimated Cost and Estimated Cost (Adj. to 2004 Dollars) (Adj. to 2004 Dollars) (2004 Dollars) 9.e. Extension of Airport Rd and the redesign of Norgard Lane to two lanes and sufficient width to accommodate heavy truck YES turning movements. NO NO Alignment should be such $602,354 that it is least disruptive to existing residents TOTAL COST $2,381,382 $693,291 $532,649 The estimated costs for the 2000-13 Mitigation Pro ram are as reported in the 5th Fiscal Year Report. The cost estimates for the mitigations contained in the FSEIR and Resolution 97-70 Mitigation Program have been adjust to 2004 costs in accordance with the CPI-All Urban Consumers Index US City Average AGENDA ITEM NO: 7h MEETING DATE: January 17, 2007 SUMMARY REPORT SUBJECT: ADOPTION OF ORDINANCE AMENDING UKIAH CITY CODE SECTION 3236 TO MAKE VIOLATION OF SIGN ORDINANCE AN INFRACTION SUMMARY: At its January 3, 2007 meeting, the City Council approved a motion to introduce by title only and introduce an Ordinance amending Ukiah City Code Section 3236, changing the penalty for violation of the ordinance from a misdemeanor to an infraction. Staff recommends adoption or the Ordinance which will become effective in thirty days. RECOMMENDED ACTION: Adopt Ordinance Amending Ukiah City Code Section 3236 to make Violation of Sign Ordinance an Infraction. ALTERNATIVE COUNCIL POLICY OPTIONS: N/A Citizens Advised: Requested by: Prepared by: Coordinated with: Attachments: Gail Petersen, City Clerk Candace Horsley, City Manager 1 - Ordinance Amending Section 3236 of Ukiah City Code Approved:~ anager ORDINANCE NO. 1090 ORDINANCE OF THE CITY COUNCIL OF THE CITY OF UKIAH AMENDING SECTION 3236 OF THE UKIAH CITY CODE, PROVIDING PENALTIES FOR VIOLATION OF THE CITY'S SIGN ORDINANCE The City Council of the City of Ukiah hereby ordains as follows. 1. Ukiah City Code Section 3236 is amended to read as follows: §3236: PENALTIES FOR VIOLATION: Any person, firm or corporation violating any of the provisions of this Chapter shall be guilty of an infraction. Every such violation is punishable by (1) a fine not exceeding one hundred dollars ($100) for a first violation; (2) a fine not exceeding two hundred dollars ($200) for a second violation within one year; (3) a fine not exceeding five hundred dollars ($500) for each additional violation within one year. 2. EFFECTIVE DATE. This Ordinance shall be published as required by law in a newspaper of general circulation in the City of Ukiah, and shall become effective thirty (30) days after its adoption. Introduced by title only on January 3, 2007, by the following roll call vote: AYES: NOES: ABSENT: ABSTAIN: Councilmember Thomas, Crane, McCowen and Mayor Rodin None Councilmember Baldwin None Adopted on January 17, 2007 by the following roll call vote: AYES: NOES: ABSENT: ABSTAIN: Mari Rodin, Mayor ATTEST: Gail Petersen, City Clerk ITEM NO: 9a MEETING DATE: January 17, ~006 AGENDA SUMMARY REPORT SUBJECT: ADOPTION OF RESOLUTION ADJUSTING USER FEES AT UKIAH REGIONAL AIRPORT On November 7, 2006, the Ukiah Airport Commission reviewed and recommended that User Fees at the Ukiah Regional Airport be increased an average of 6% as shown on the attached Commission agenda report (Attachment 2) and current and proposed fee schedule (Attachment 3). Fees at the Airport were last reviewed in November 2004. The Airport Commission agreed with staff on fee increases with the exception of the Pasco Hangars. It was the recommendation of the Commission to increase the rate of these hangars to a higher rate due to the increased demand. Additionally, the Commission recommended the landing fee rate be increased. The Commissions' proposed new landing fee rate would create a flat fee for aircraft between 8000 lb. and 12,500 lb. and will affect large turboprop and small jet aircraft which are presently not charged. Staff has researched user fees at other northern California airports and, based on that review, concurs with the Commission recommendation. Staff has advised the Airport Tenants of the proposed user fee adjustments through the quarterly newsletter (Attachment 4). Staff recommends adoption of the attached Resolution (Attachment 1) adjusting the user fees at the Ukiah Regional Airport effective March 1, 2007. RECOMMENDED ACTION: Adopt Resolution adjusting user fees at the Ukiah Regional Airport effective March 1, 2007. ALTERNATIVE COUNCIL POLICY OPTION: 1. Determine fees are to be modified, identify changes, and adoption revised resolution; 2. Determine fees are to remain the same and do not adopt resolution; 3. Remand back to staff and the Airport Commission. Citizen Advised: Airport Tenants and Publicly Noticed in Ukiah Daily Journal Airport Commission Airport Manager, Paul Richey City manager, Candace Horsley 1 - Proposed Resolution 2 - Airport Commission Agenda Report 3 - Proposed User Fees 4 - Airport Tenant Newsletter Requested by: Prepared by: Coordinated with: Attachments: Approved: ~ ~andace Horsley, C\ty manager ATTACHMENT 1 RESOLUTION NO. 2007- RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH MODIFYING THE RENTAL RATES AND USER FEES AT THE CITY OF UKIAH REGIONAL AIRPORT WHEREAS, the City Council of the City of Ukiah desires to modify the rental rates for various building and user fees at the Ukiah Regional Airport; and WHEREAS, the City of Ukiah Airport Commission and City Staff have recommended rental rates for various buildings and fees for various operations; and WHEREAS, according to analysis and study the following are reasonable rental rates and fees for the types of buildings and operations at the airport; and WHEREAS, the increased rates and fees are necessary to meet current and projected costs associated with the operation of the Airport. NOW, THEREFORE, BE IT RESOLVED the City Council of the City of Ukiah hereby adopts the following rates and fees for the Ukiah Regional Airport to become effective March 1, 2007: ACTIVITY Open Hangar rental - per month Port-a-Port (756 sq ft- per month Pasco Hangar (small) rental - per month Pasco Hangar (large) rental - per month Twin Hangar rental - per month Hanger Office rental - per month Office Space rental per month Tie Down - per night Tie Down - per month Vehicle Parking - per month Rental Car Parking - per month Operations Fees Landing Fees Fuel Truck Parking - per month Old Redwood Hangar rental - per month Shop Building #2 rental - per month RATE $64.00 $106.00 $140.00 $155.OO $175.00 $ 34.O0 $ .92 per square foot $ 6.oo $ 38.oo $ 3O.OO $ 10.00 $140.00 Lower weight limit to 8,000 lb. and Flat fee of $10.00 up to 12,500 lb; Thereafter $1.75 per 1,000 lb. $38.00 $258.00 $357.00 Rental agreements negotiated at these rates may be executed by the Airport Manager on behalf of the City of Ukiah. PASSED AND ADOPTED this 17th day of January 2007 by the following roll call vote: AYES: NOES: ABSENT: ABSTAIN: Marl Rodin, Mayor ATTEST: Gall Petersen, City Clerk Resolution No. 2007 Page 1 of 1 TO: FROM: DATE: SUBJECT: AIRPORT COMMISSION AGENDA REPORT Airport Commission Paul Richey, Airport Manager October 30, 2006 Airport Fee Discussion ATTACHMENT 2 As most of the Commissioners are aware, when I became Airport Manager, the fees charged at the Ukiah Airport had been static for 8 years. We raised fees at the time and I advised the Commission that we would be reviewing fees every two years for cost of living increases and any other changes which might be appropriate at the time. The last fee increase was effective on January, 2005. In order to have fees increase by early 2007, the Commission needs to review and make a recommendation to Council now so that staff can take this to Council by the Holidays. Attached is a list of existing fees and staff's recommended increase. Most of the fees reflect a 6% increase rounded to the highest dollar. The fees with a different fee amount are shown by an asterisk. The main areas of discussion will be on Tie Down, Rental Car Parking, and Landing Fees. Staffwill discuss at the meeting methodology used to arrive at recommended fees. Ukiah Regional Airport Proposed User fees January, 2007 ATTACHMENT 3 Description Existing Fees Proposed Fees Open hangar Port-a-Port (756 sq. ft.) Pasco Hangar (900 sq. ft.) Pasco Hangar (1000 sq, ft.) Twin Hangar (1102 sq. ft.) Hangar Office Office Space Tie Down - per night Tie Down per month Vehicle Parking - per month Rental Car Parking - per month Operations Fees Landing Fees Fuel Truck Parking - per month Old Redwood Hangar Shop Building # 2 $ 60.00 $ 100.00 **$ 125.00 **$137.00 $ 165.00 $ 32.OO $ .87 per sq. ft. *$ 5.00 *$ 32.00 *$ 25.00 *$ 6.00 *$128.00 $ 1.75 per 1,000 lb. $ 35.00 $ 243.00 $ 337.00 $ 64.00 $106.00 $133.00 - proposed by staff $140.00 - proposed by Commission $146.00 - proposed by staff $155.00 - proposed by Commission $175.00 $ 34.00 $ .92 per sq. ft. $ 6.00 $ 38.00 $ 30.00 $ 10.00 $140.00 $ Lower weight limit to 8,000 lb. and flat fee of $10.00 up to 12,500 lb. then 1.75 per 1,000 lb. $ 38.00 $ 258.00 $ 357.00 The proposed fees indicate a 6% increase except where shown by asterisk. Double Asterisk designates Airport Commission recommendation. Fees are rounded to the next dollar. ATTACHMENT 4 UKIAH PLANE TALK City of Ukiah Regional Airport NEWSLETTERNEWSLETTERNEWSLETTERNEWSLETTERNEWSLTTERNEWSL December, 2006 MANAGERS MESSAGE: Yes Xmas is right around the comer and attached is a copy of our notice of the annual Xmas Airport Potluck, please join us. Call Ken or me about things to bring. This will be held on Tuesday, December 12, 2006, right here in our lobby. And is your Xmas shopping anyways near done, mine isn't. I am looking back over the newsletters of this year and we have accomplished quite a bit. I won't go into a laundry list of what has been done, but I want to thank everyone for bearing with us while maintenance/construction work has been ongoing. Suffice to say our airport is looking better, and as budget monies allow us, we are addressing the deferred maintenance issues which have plagued us for so long. Please have patience with us as we still have a ways to go. With that I will open the door for a glimpse of what is ahead for 2007. We are planning to slurry seal the Max Hartley road, and parking area west ofT & M Aviation. More paving on the Nursery access road, and south of the Pascoe hangars. A new roof for Bob DeVinneys old redwood hangar. And if FAA approves our grant, the construction portion of the storm drain project. The Airport Commission this month has reviewed fees at the airport and recommended an overall increase in Airport Fees of 6%. There are a few items that are being recommended for a larger increase, but most of it is a 6% Cost Of Living Allowance (COLA). This item will go to City Council for adoption and if approved, will likely become effective in February, 2007. When I started as Airport Manager, I promised the Airport Commission we would review airport fees every two years for COLA increase. We need to walk the line of prudent fees so that as many folks as possible can be in aviation, and also have a strong enough income base to support our facility. As the Airport Manager and a pilot, I understand both sides of this issue. Don't forget from last newsletter, our Airport Commission has formed a committee to begin the process of planning an airport day/flyin for next summer. Anyone who wishes to lend a hand would be appreciated. Call Airport Assistant Ken Ronk ~ 467-2817 for more information. They need some help, and this should be fun. THE SWAP SHOP I am reminding everyone AGAIN that the swap shop is for your benefit, poke around your hangar and see what you want to buy, sell, trade, or give away and call us we will advertise it here for you, FREE. I say this because few people have come forward to advertise anything and I have to call operators each quarter to put anything here. I haven't had a single call and listed below is what was in the last newsletter. Mike Whetzel has for sale 1 Cessna 182 spinner, new, chrome, $1,000.00 they are $1,400.00 from Cessna! Miscellaneous used avionics, call for information - 462-1417 SAFETY CORNER You heard me talk about TFR's last newsletter and them are a biggy with FAA right now, however I had a call from the Manager of the Oakland FSS and he wants to come and talk to our local pilots, YOU. All of the FSS facilities are being privatized and changes are coming so I am planning a pilot meeting in the second half of January. We will likely have the mtg. about 6:00 p.m., pizza included for everyone, we'll keep you posted. Also be advised City Public Works crows will be hem from time to time this month crack sealing our runway. There will be closures so call us if you have a very important flight. I only get about 2 day advance notice before hand due to weather and scheduling, so I will send the message out as soon as I get it, so again please bear with us. AIRPORT BUSINESS CORNER This month is Hertz Car Rental, they have been on the field since 1979 when Hal Twigg was the agent. They rent cars one way whereas Enterprise doesn't. Call Don at 468-0537 and tell them the Airport Manager sent you, not that will get you any discount. Paul Richey Airport Manager ITEM NO: DATE: January 17, 2006 AGENDA SUMMARY REPORT SUB3ECT: RECEI'VE STATUS REPORT CONCERNING SIGN ORDI'NANCE ENFORCEMENT ACTI'VI'TI'ES SUMMARY: Over the past eight months, Staff has provided monthly sign violation enforcement status reports to the City Council. During the last report in December, the Council discussed the issues associated with enforcing the A-frame sign regulations and the need for an infraction based fine system for unresolved sign violations. A-Frame Siqns: In December, Staff reported that 10 of the 26 A-frame sign cases had been resolved by working with the property owner or business manager to place the sign outside of the public right-of-way, ensure nightly removal, etc. The other cases were given additional time to comply or seek an encroachment permit. [n regard to the Encroachment Permit issue, we reported to the Council that a procedure and separate sign or "sidewalk" encroachment permit for items placed within the right-of-way was necessary. This would be distinguished from the common encroachment permit for construction activities in the right-of-way. Staff was directed to develop this new permit procedure and to explore the insurance requirements and determine if they would be less than then the 1 million dollar liability requirement for construction activities in the right-of-way. (continued on page 2) RECOMMENDED ACTION: Receive report. ALTERNATIVE COUNCIL POLICY OPTION: N/A Citizen Advised: N/A Requested by: City Council Prepared by: Charley Stump, Director of Planning and Community Development Coordinated with: Candace Horsley, City Manager and Chris White, Code Compliance Coordinator Attachments: 1. 2. 3. List of Sign Enforcement Cases Draft Sidewalk Encroachment Permit Form Memorandum from Risk Manager regarding insurance requirements for sidewalk encroachments APPROVED: , ~b~)"~L~ ~ City Candace Horsley ~,~n a g e r Sidewalk Encroachment Permit Form and Process The Planning and Public Works Departments have met and discussed the emerging Sidewalk Encroachment Permit form and process. A draft form is included as Attachment No. 2. A step-by- step procedure handout for the public that would be included with the permit application is being developed. Staff is also developing a proposed fee, and will return to Council with a Resolution to amend the fee schedule accordingly. The proposed steps in the Sidewalk Encroachment Permit process include the following: 1. ]Information provided to potential applicants regarding steps in the review process, insurance requirements, required fees, siting requirements, and potential issues. 2. Filing the application with all required information, proof of insurance, and fees. 3. Planning Department routing of application to Public Works and other interested Departments such as Fire and Utilities for review and comments. 4. Contact with applicants to discuss any issues or problems. 5. Administrative action on application. Public Outreach: As a part of the new permit process, information would be distributed to local businesses, the Chamber of Commerce, and Main Street program to inform them of the process, requirements, and the reasons for the permit. We have held off enforcement of the remaining non- compliant A-Frame signs until we develop the Sidewalk Encroachment Permit form, processing procedure, and fees, so that the sign owners have a viable option to pursue. Insurance Reauirements The City's Risk Manager researched insurance requirements for sidewalk signs and prepared a Memorandum with a recommendation (Attachment No. 3). REM]IF strongly advises the City retain its current policy of requiring Encroachment Permits to include the City as additionally insured for $1,000,000. The recommendation was made based on a past incident where there was a fatality when an individual went around the sign into the street and was hit by a truck. In addition, the potential for a large claim is high if injury occurred to a young child or elderly person who required long-term care due to injuries related to placement of sidewalk signs. Staff is currently working with a number of insurance companies to obtain quotes on the increased costs for naming the City as additionally insured on local business insurance policies. Citations and Fines On January 3, 2007, the City introduced a new ordinance making sign violations infractions. The Ordinance is expected to be formally adopted on January 17, 2007 and therefore would become law thirty days later on February 16, 2007. RECOMMENDED ACTION: Receive report and provide direction to Staff. 2 AI-I'ACHMEN'~, O 0 ~ E o o o o o o o o o o o o o o o o o o o o o o E E E E E E E E E E E E E E E E ~ ~ ~ ~ ~ ~ ~ ~ ~ oooooo ~m & >>~>>>>g>>>>>~>>>>>>>>>>> ATTACHMENT., PERMITEE'S NAME: Permit Coordinator Department of Public Work 300 Seminary Avenue Ukiah, California 95482 Phone: 707-463-6284 Fax: 707-463-6204 BUISNESS NAME: SIDEWALK ENCROACHMENT PERMIT # BUISNESS LICENSE NUMBER: ADDRESS: PHONE: TYPE OF SIDEWALK ENCROACHMENT: FAX: LOCATION OF ENCROACHMENT (SUBMIT DETAILS WITH REQUESTED LOCATION, DRAWINGS, AND PHOTO): Validation of this permit is subject to the following conditions: 1. The sidewalk encroachment shall be renewed on a yearly basis. The City of Ukiah reserves the right to, amend, or revoke this permit as deemed necessary by the City Engineer. 2. All Businesses shall possess a valid Business License that has been issued by the City of Ukiah Director of Finance. Any sidewalk encroachment shall not be placed in any way to impede the free flow of pedestrian traffic. Any sidewalk encroachment shall comply with the American's with Disability's Act requirement of having the minimum of three (3') feet of sidewalk clearance for wheelchairs, Only one (1) sandwich board sign is allowed provided each side does not exceed 6 sq. ft., and must be removed at the close of each business day. In addition any other types of sidewalk encroachments (i.e. clothing racks, display tables, eating tables, flower pots etc.) must be removed at the end of each business day. (An Encroachment Permit Fee to be determined). Every sign shall be maintained in a safe, presentable and good structural material condition at all times, including the replacement of defective parts, painting, repainting, cleaning and other acts required for the maintenance of said sign. If the sign is not made to comply with the requirements of this Section, the Building Inspector may require its removal. (Ord. 756, §2, adopted 1981; amd. by Ord. 822, §1, ad3230: SIGN REMOVAL: Sidewalk Encroachment Permit Application 2007 9. INSURANCE REQUIREMENTS FOR BUISNESSES Businesses shall procure and maintain for the duration of the permit General Liability insurance against claims for injuries to persons or damages to property which may arise from or in connection with the sidewalk encroachment. The General Liability coverage and policy is to contain, or be endorsed to contain, the following provisions: A. Amount: $1,000,000 per occurrence for bodily injury, personal injury and property damage. If Commercial General Liability Insurance or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to the location or the general aggregate limit shall be twice the required occurrence limit. B. The City, its officers, officials, employees, and volunteers are to be covered as insureds with respect to liability arising out of sidewalk encroachment owned, leased, hired or borrowed by or on behalf of the Business; and with respect to liability arising out of sidewalk encroachment on behalf of the Business including materials, parts or equipment in connection with such sidewalk encroachment. General liability coverage can be provided in the form of an endorsement to the Businesses insurance, or as a separate owner's policy. C. The Businesses insurance coverage shall be primary insurance as respects the City, its officers, officials, employees and volunteers. Any insurance or self-insurance maintained by the City, its officers, officials, employees, or volunteers shall be excess of the Businesses insurance and shall not contribute with it. D. The insurance policy required by this clause shall be endorsed to state that coverage shall not be canceled by either party, except after thidy (30) days' prior written notice by certified mail, return receipt requested, has been given the City. E. Coverage shall not extend to any indemnity coverage for the active negligence of the additional insured in any case where an agreement to indemnity the additional insured would be invalid under Subdivision (b) of Section 2782 of the Civil Code. Verification of Coveraqe Businesses shall furnish the City with original certificates and amendatory endorsements affecting coverage required by this clause. The endorsements should be on forms provided by the City or on other than the City's forms, provided those endorsements or policies conform to the requirements. All certificates and endorsements are to be received and approved by the City before the sidewalk encroachment permit shall be issued. The City reserves the right to require complete, certified copies of all required insurance policies, including endorsements affecting the coverage required by these specifications at any time. 10. Other conditions: This encroachment permit shall be granted for the installation of: Which extends placed onto the City right-of-way. If said encroachment shall prove to be a public health or safety hazard, the owner or Permitee shall be required to remove said encroachment at the owner's or Permitee's own expense. City shall notify owner or Permitee with written notice if removal is required and said encroachment shall be removed within a reasonable time after notice to remove is given. Sidewalk Encroachment Permit Application 2007 11. AGREEMENT TO INDEMNIFY THE CITY OF UKIAH PERMITEE agrees to waive any claim it might have against the City of Ukiah ("CITY") or its officers and employees for death to any person, personal injury, or property damage, resulting from the use of City right-of-way for the sidewalk encroachment authorized by this permit. PERMITEE agrees to indemnify and hold CITY and its officers and employees harmless from and against any claim by its members or third parties for death to any person, personal injury, or property damage, including all costs associated with defending against any such claim which arises out of PERMITEE'S activities under this permit, except for deaths, personal injuries, or property damage resulting solely and exclusively from the active negligence of CITY or its officers or employees. READ THIS PERMIT CAREFULLY. DO NOT SIGN IT UNLESS YOU FULL Y UNDERSTAND ITS CONTENTS AND AGREE TO ITS TERMS. ACCEPTANCE OF PERMIT CONDITIONS: ACCEPTED BY: (Business Representative) Title: ~ DATE: PERMIT VALIDATION: ISSUED BY: IDATE: I PERMiT JNUMBER: DATE: VERIFICATION OFLOCATION AS COMPLETE: INSPECTED BY: Sidewalk Encroachment Permit Application 2007 48" min 122t~ mm 36 min 914 mm 914 mm Attachment 3 MEMORANDUM DATE: December 15, 2006 TO: Candace Horsley, City Manager FROM: SUBJECT: Sue Goodrick, Risk Manager/Budget Officer y Research on Business' "Sidewalk" Signs - Encroachment Permit Requirement Naming City as Additionally Insured At your request, I have contacted a number of local insurance agents to ask them what the difference in insurance premiums might be for local businesses covering the City as additionally insured for $1,000,000 versus $500,000. Council had requested this information as it relates to the City's current requirement that businesses with sidewalk signage obtain an encroachment permit (requiring the City to be named as additionally insured on a $1,000,000 liability insurance policy). Those insurance companies contacted were Allstate, Farmers and Northwest. None of them could give me a definitive answer although they felt the difference would most probably be minimal. Some said the amount would vary by carrier. Some carriers actually offered to provide additionally insured endorsements free of charge - although there were very few of these. In addition, the level of insurance (and associated cost for additional insureds) could vary significantly based on the type of business being insured (i.e. Restaurant would be more than a bookstore). I've contacted REMIF to determine if they would be willing to establish a separate insurance pool for this particular situation. Jeff Davis, REMIF General Manager, indicated they would not be interested in pursuing this. He indicated that REMIF would have no authority/oversight over Ukiah businesses to ensure they were in compliance with the various regulations. In addition, as a public entity, we are exempt from more stringent regulations established by the Insurance Commissioner, however if we were to insure others we would lose that exemption. Jeff also pointed out that REMIF has had experience with claims involving these types of sidewalk signs and ADA issues. Beyond the personal injury liabilities, if the City was not named as an additionally insured, we could potentially face an ADA suit if the minimum required clearance was not maintained on the sidewalks due to placement of these signs by businesses. Jeff strongly encouraged the City to maintain its $1,000,000 liability insurance requirement citing a number of costly claims other jurisdictions been involved in. As Risk Manager, I recommend retaining our current policy of requiring encroachment permits with the City named as additionally insured for $1,000,000. Please advise, if you wish further research. AGENDA ITEM NO: 10b MEETING DATE: 01/17/07 SUMMARY REPORT SUBJECT: INTRODUCTION OF ORDINANCE OF THE CITY COUNCIL OF THE CITY OF UKIAH AMENDING ARTICLE 17 OF THE UKIAH CITY CODE, PERTAINING TO GREASE INTERCEPTORS On September 15, 2004, to comply with additional sewer collection system requirements anticipated in Ukiah's 2006 National Pollutant Discharge Elimination System (NPDES) permit, the City Council adopted a grease interceptor ordinance prohibiting the discharge of fats, oils and grease (FOG) into the sewer system and treatment plant. The Ukiah Valley Sanitation District adopted a similar ordinance on December 14, 2006 to comply with new State requirements for sewer systems, with which the City of Ukiah (City) must also comply. The California State Water Resources Control Board (SWRCB) issued Order No. 2006- 0003-DWQ, Statewide General Waste Discharge Requirements (WDR) for Sanitary Sewer Systems, effective May 2, 2006. All federal and state agencies, municipalities, counties, districts, and other public entities that own or operate sanitary sewer systems greater than one mile in length that collect and/or convey untreated or partially treated wastewater to a publicly owned treatment facility in the State of California are required to comply with the terms of this Order. Continued on pa.qe 2 RECOMMENDED ACTION: Adopt motion to introduce ordinance by title only, have the City Clerk read the ordinance title and adopt a motion to introduce the ordinance. ALTERNATIVE COUNCIL OPTIONS: Provide further direction. Citizens Advised: Requested by: Prepared by: Coordinated with: Attachments: N/A Vice-Mayor Doug Crane Ann Burck, Water Utilities Project Engineer Candace Horsley, City Manager and David Rapport, City Attorney 1) Proposed Revised Ordinance 2) Current Ordinance Candace Horsley, City lV~ager One of the requirements of WDR 2006-0003-DWQ, is implementation of a Fats, Oil, and Grease (FOG) Control Program to reduce the amount of FOG discharged to the sanitary sewer system. Public entities with a population between 2,500 and 10,000 are required to implement a FOG Control Program by May 2, 2009. The FOG Control Program is required to include the following provisions: 1. The legal authority to prohibit discharges to the system and identify measures to prevent SSOs and blockages caused by FOG 2. Requirements to install grease removal devices (such as traps or interceptors), design standards for the removal devices, maintenance requirements, BMP requirements, record keeping and reporting requirements 3. Authority to inspect grease producing facilities, and enforcement authorities Vice-Mayor Crane, the City's representative on the Ukiah Valley Sanitation District (District) Board, requested the City's ordinance be revised to be consistent with the District's ordinance to facilitate administration of both by City staff. Attachment 1 is a copy of the revised ordinance. The differences between the existing (Attachment 2) and proposed ordinance are: 1) grease interceptodtrap specifications have been removed and replaced with references to the California Uniform Plumbing Code which contains the same information and is periodically revised, 2) enforcement measures, and 3) the addition of an appeal process. The staff recommends that the City Council pass a motion to introduce the amendments to the City Code by title only and a motion to introduce the ordinance, after the City Clerk reads the ordinance title. ATTACHMENT ORDINANCE NO. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF UKIAH AMENDING ARTICLE 17 IN CHAPTER 2, DIVISION 4 OF THE UKIAH CITY CODE, ENTITLED: GREASE INTERCEPTORS, INSTALLATION AND DISPOSAL OF WASTE The City Council of the City of Ukiah hereby ordains as follows: SECTION ONE. Article 17 of Chapter 2, Division 4 of the Ukiah City Code is hereby amended to read as follows: ARTICLE 17. GREASE INTERCEPTORS, INSTALLATION AND DISPOSAL OF WASTE §3798A: PURPOSE, POLICY, AND ADMINISTRATION: (a) The purpose of this Article is the regulation of the generation and disposal of grease interceptor waste for the protection of the City of Ukiah (City) Sewage Treatment Plant (POTW) and the environment. (b) The objective of this Article is to reduce the operational and maintenance costs of maintaining the POTW and ensure compliance of State Water Resources Control Board (SWRCB) permits, including the City's National Pollutant Discharge Elimination System (NPDES) permit by preventing the accumulation of Grease within the collection system. (c) This Article shall apply to the City of Ukiah and to persons outside the City and the Ukiah Valley Sanitation District (District) who, by contract or agreement with the City or the District, are users of the City's POTW. This Article rather than the District's Grease Interceptor Ordinance No. __ shall apply to properties located both in the City and the District. §3798B: SPECIALIZED DEFINITIONS: (a) Unless a provision explicitly states otherwise, terms and phrases as defined in Section 3701of this Code shall apply to the extent that they are not in conflict with the provisions of this Article. (b) "Director" shall mean the Director of the Public Utilities Department or another person designated by the City Manager. (c) "Fats" shall mean substances that are primarily fatty acid esters of the alcohol glycerol, also called acylglycerols, neutral fatsor glycerides. They are the major components of depot, or storage, fats in plant and animal cells, especially in the adipose (or fat) cells of vertebrates. This term may include any synthesized substance of a like nature. (d) "Food service facility" shall mean those establishments primarily engaged in activities of preparing, serving, or otherwise making available for consumption by the public such as restaurant, commercial kitchen, caterer, hotel, school, hospital, prison, correctiona~ facility, and care institution. These establishments use one or more of the following preparation activities: cooking by frying (all methods), baking (all methods), grilling, sautbing, rotisserie cooking, broiling (all methods), boiling, blanching, roasting, toasting, or poaching. Also included are infrared heating, searing, barbecuing, and any other food preparation activity that produces a hot, non-drinkable food product in or on a receptacle that requires washing. (e) "Grease" shall mean fats, waxes, free fatty acids, calcium and magnesium soaps, mineral oils and certain other non-fatty material from animal or vegetable sources, or from hydrocarbons of petroleum origins, commonly found in wastewater from food preparation and food service. Grease may originate from, but not be limited to, discharges from scullery sinks, pot and pan sinks, dishwashing machines, soup kettles and floor drains located in areas where grease-containing materials may exist. (f) "Grease interceptor" or "interceptor" shall mean a structure or device designed for the purpose of removing and preventing fats, oils, and grease from entering the sanitary sewer collection system. These devices are often belowground units in outside areas and are built as two or three chamber baffled tanks. (g) "Grease Trap" shall mean a device for separating and retaining waterborne greases and grease complexes prior to the wastewater exiting the trap and entering the sanitary sewer collection and treatment system. Such traps are typically compact under- the-sink units that are near food preparation areas. (h) "Inspector" shall mean the City of Ukiah Environmental Compliance Inspector, under the instruction and supervision of the City of Ukiah Director of Public Utilities and the City of Ukiah Wastewater Treatment Plant Supervisor, who is assigned to investigate compliance and detect violations of this Ordinance and shall also mean City of Ukiah Building Inspector, who under the supervision of the Building Official of the City of Ukiah, is assigned to inspect construction projects within the City of Ukiah limits to ensure compliance with City of Ukiah building ordinances and other relevant building ordinances. (i) "Minimum Design Capability" shall mean the design features of a Grease Interceptor and its ability or volume required to effectively intercept and retain greases from grease-laden wastewaters discharged to the public sanitary sewer. (j) "POTW" or "Publicly Owned Treatment Works" means a treatment works which is owned by a municipality as defined by section 502(4) of the Clean Water Act. This definition includes any devices and systems used in the storage, treatment, recycling and reclamation of municipal sewage or industrial wastes of a liquid nature. It also includes all sewers, pipes and other conveyances that transfer wastewater to a POTW. The term also means the municipality as defined in section 502(4) of the Act, which has jurisdiction over the indirect discharges to and the discharges from such a treatment works. For purposes of this ordinance, the terms "sanitary sewer system" and "POTW" may be used interchangeably. (k) "User" shall mean any person who contributes, causes or permits the contribution or discharge of wastewater into sewers within the City of Ukiah's boundaries, including persons who contribute such wastewater from mobile sources, such as those who discharge hauled wastewater. §3798C: APPLICABILITY AND PROHIBITIONS: (a) This ordinance shall apply to all non-domestic users of the Publicly Owned Treatment Works (POTW), as defined in Section 3798B (j) of this Article. (b) Grease Traps or Grease Interceptors shall not be required for residential users. (c) Facilities generating Fats, oils, or Greases as a result of food manufacturing, processing, preparation, or food service shall install, use, and maintain appropriate Grease Interceptors or Grease Traps as defined in Section 3798B(f) and (g), respectively, of this Article. These facilities include but are not limited to restaurants, food manufacturers, food processors, hospitals, hotels and motels, prisons, nursing homes, and any other facility preparing, serving, or otherwise making any foodstuff available for consumption. (d) No User may intentionally or unintentionally allow the direct or indirect discharge of any petroleum oil, non-biodegradable cutting oil, mineral oil, or any Fats, oils, or Greases of animal or vegetable origin into the POTW system in such amounts as to cause interference with the collection and treatment system, or as to cause pollutants to pass through the treatment works into the environment. §3798D: COMPLIANCE DATE: (a) On or after the effective date of the ordinance enacting these amendments to this Article, an existing facility shall be required to install an approved, adequately sized, and properly operated and maintained Grease Interceptor when any of the following conditions exist: 1. It is found to be contributing Grease in quantities sufficient to cause sanitary sewer line stoppages or necessitate increased maintenance on the sanitary sewer collection system in order to keep main line stoppages from occurring. 2. It is remodeling the food preparation or kitchen waste plumbing facilities in such a manner to be subject to a permit issued by the Department of Planning and Building. (b) Existing facilities required by this or other applicable ordinance to maintain a Grease Interceptor presently equipped with an undersized or improper Grease Interceptor shall, within thirty-six (36) months of the effective date of this ordinance install an adequately sized Grease Interceptor in accordance with the specifications of this Article. (c) Existing facilities required by this or other applicable ordinances to maintain a Grease Interceptor that are not currently equipped with a Grease Interceptor shall, within eighteen (18) months of the effective date of the amendments to this Article, install an appropriate and adequately sized Grease Interceptor in accordance with the specifications of this Article. (d) New facilities required by this or other applicable ordinances to maintain a Grease Interceptor shall install such a unit prior to commencement of discharge to the POTW. (e) Any requests for extensions to installation dates must be made in writing to the Director, at least thirty (30) days in advance of the compliance date. The written request shall include the reasons for the grease generator's failure or inability to comply with the compliance date set forth, the additional time needed to complete the remaining work, and the steps to be taken to avoid future delays. The Director shall determine the date for compliance. Requests based solely on monetary considerations will not be approved. Section 3798E: DISCHARGE CRITERIA: (a) Where Fats and Grease are a byproduct of food preparation and/or cleanup, reasonable efforts shall be made to separate waste Fats and Grease into a separate container for proper disposal. Fats and Grease shall not be discharged to any drains or Grease Intemeptors, except as contained in byproducts of food preparation and/or clean up. Such waste shall be placed in a container designed to hold such waste and either utilized by industry or users. (b) None of Interceptor, or into any disposed of at suitable locations. the following agents shall be drain that leads to the interceptor: This also applies to residential placed directly into a Grease Emulsifiers, de-emulsifiers, surface active agents, enzymes, degreasers, or any type of product that will liquefy Grease Interceptor wastes, 2. Any substance that may cause excessive foaming in the POTW, or Any substance capable of passing the solid or semi-solid contents of the Grease Interceptor to the POTW. (c) The influent to Grease Interceptors or Grease Traps shall not exceed 140 degrees Fahrenheit (140° F). (d) Toilets, urinals, and other similar fixtures shall not discharge through a Grease Interceptor. (e) No food waste disposal unit or dishwasher shall be connected to or discharge into any Grease Interceptor or Grease Trap. §3798F: GREASE INTERCEPTOR PERMIT: (a) Any Food Service Facility discharging Grease, oil or other objectionable material is required to obtain a permit from the City known as a "Grease Interceptor Permit". (b) All existing facilities must obtain a permit within three (3) years from the date this ordinance goes into effect. (c) All facilities will be subject to annual inspections. These inspections will be initiated within one year after the adoption of this ordinance. Inspection fees will be assessed as described in subsection 27-6(0 of this ordinance. (d) "Grease Interceptor Permit" applications shall be completed and filed with the Inspector. Plans shall be provided with the application indicating the location and design details for the proposed Grease Interceptor. (e) Permits shall be issued for a specified time not to exceed five (5) years. If a permittee is not notified by the Director thirty (30) days prior to the expiration of the permit, the permit shall be extended one additional year. The terms and conditions of the permit may be subject to modification by the Director during the life of the permit. The permittee shall be informed of any proposed changes in the permit at least thirty (30) days prior to the effective date of change. Any new conditions in the permit shall include a reasonable time schedule for compliance. After five (5) years from the original permit issue date, the permit shall be renewed by submitting a new permit application, however; no new application fee shall be assessed. (f) Permittees are required to pay a one-time application fee of $100.00 and an annual inspection fee $100.00. Annual inspection fees may be reduced or waived upon demonstration by the permittee that Fats, Oils, and Grease collected in Grease Interceptors, or alternate approved systems, have been recycled for conversion to biodiesel or other products as approved by the Director. Documentation is subject to verification by the Director. (g) Permits shall be issued only for specific uses for specific operations. As a result of any sale, lease, or transfer of the premises for which the permit was issued, a new permit shall be required. Any new or changed conditions of operation shall also require that a new permit be issued. (h) The permit may be revoked by the Director if the permittee is found to be in violation of this chapter and who: 1. Fails to install grease pretreatment devices as required by the permit; 2. Fails to fulfill reporting requirements or pretreatment maintenance as required by the permit; 3. Refuses reasonable access to the permittee's premise for the purpose of inspection or monitoring; 4. Violates conditions of the permit. (i) All permittees shall engage in Best Management Practices, as outlined in documentation provided to the permittee by the Director with the Grease Interceptor Permit application. §3798G: GREASE INTERCEPTOR PERMIT REQUIREMENTS: (a) Any new Food Service Facility discharging Grease, oil or other objectionable material is subject to Grease Interceptor requirements. All such facilities must obtain prior approval from the Director for Grease Interceptor sizing prior to or when submitting plans for a building permit. (b) Existing facilities with planned modification in plumbing improvements, with a building permit valuation of $20,000 or more will be required to include plans to comply with the Grease Interceptor requirements. All existing facilities, determined by the Director, to have a reasonable potential to adversely impact the sewer collection system will be notified of their obligation to install a Grease Interceptor within the specified period set forth in the notification letter (c) Maintenance records on interceptor cleaning and pumping must be maintained for three (3) years and must be available for inspection on the premises. (d) Grease Interceptors required under this ordinance shall be installed outdoors unless the Director authorizes the installation of an indoor Grease Interceptor/Trap or other alternative pretreatment technology and determines that the installation of a Grease Interceptor would not be feasible. §3798H: REQUIRED REPORTING: All permitted interceptor waste generators shall, at the time of permit renewal, submit to the Director: (a) Copies of all manifests made by liquid waste transporters servicing their Grease Interceptor during past year; (b) A copy of the Interceptor Maintenance Log; (c) A copy of the Interceptor Service Contract; and (d) Any other information required by the Grease Interceptor Permit, including analysis of the discharge to the POTW of such pollutants as the Director may require. §37981: GREASE INTERCEPTOR REQUIREMENTS: (a) Grease Interceptor sizing and installation shall conform to the current edition of the California Plumbing Code. (b) Grease Interceptors shall be constructed in accordance with design approved by the Director and shall have a minimum of two compartments with fittings designed for Grease retention. (c) Grease Interceptors shall be installed at a location where it shall be easily accessible for inspection, cleaning, and removal of intercepted Grease. The Grease Interceptor may not be installed in any part of the building where food is handled. Location of the Grease Interceptor must meet the approval of the Director. (d) All such Grease Interceptors shall be serviced and emptied of accumulated waste content as required in order to maintain Minimum Design Capability or effective volume. These devices should be inspected at least monthly. Users who are required to maintain a Grease Interceptor shall: Provide for a minimum hydraulic retention time in accordance with the California Plumbing Code. ii. Remove any accumulated Grease cap and sludge pocket as required. iii. Grease Interceptors shall be kept free of inorganic solid materials such as grit, rocks, gravel, sand, eating utensils, cigarettes, shells, towels, rags, etc., which could settle into this pocket and thereby reduce the effective volume of the device. (e) Access manholes, with a minimum diameter of twenty-four (24) inches, shall be provided over each Grease Interceptor chamber and sanitary tee. The access manholes shall extend at least to finished grade and be designed and maintained to prevent water inflow or infiltration. The manholes shall also have readily removable covers to facilitate inspection, grease removal, and wastewater sampling activities. (f) Grease Interceptors required under this Ordinance shall be installed in all food service facilities unless the Director authorizes the installation of an indoor Grease Trap or other alternative pretreatment technology and determines that the installation of a Grease Interceptor would not be feasible. The food service facility bears the burden of demonstrating the installation of a Grease Interceptor is not feasible. If a facility believes the installation of a Grease Interceptor is infeasible, because of documented space constraints, the request for an alternative grease removal device shall contain the following information: Location of sewer main and easements in relation to available exterior space; ii General information about existing plumbing at the site. §3798J: GREASE TRAP REQUIREMENTS: (a) Upon approval by the Director, a Grease Trap complying with the provisions of this section must be installed in the waste line leading from sinks, drains, and other fixtures or equipment in Food Service Facilities where Grease may be introduced into the drainage or sewage system in quantities that can effect line stoppage or hinder sewage treatment or private sewage disposal. (b) Grease Traps sizing and installation shall conform to the California Plumbing Code. (c) Grease Traps shall be maintained in efficient operating conditions by periodic removal of the accumulated Grease. No such collected Grease shall be introduced into any drainage piping, or public or private sewer. (d) No food waste disposal unit or dishwasher shall be connected to or discharge into any Grease Trap. (e) Wastewater in excess of 140 degrees Fahrenheit shall not be discharged into a Grease Trap. §3798K: VIOLATION. (a) It is unlawful for any User to discharge into the POTW in any manner that is in violation of this Article, or of any condition set forth in this Article. Additionally, a person commits an offense if the person causes or permits the plugging or blocking of, or otherwise interferes with or permits interference with a Grease Interceptor or the POTW, including alteration or removal of any flow constricting devices so as to cause flow to rise above the design capacity of the interceptor. (b) No person, and/or facility shall discharge Grease to the POTW, except as expressly authorized by this Article. If such discharge occurs, the person or facility shall be considered in violation of this Article and subject to the remedies described herein. This includes non-permitted facilities. (c) In addition to prohibiting certain conduct by natural persons, it is the intent of this Article to hold a corporation, association, LLC, LLP, or other entity or organization legally responsible for prohibited conduct performed by an agent acting on behalf of such an entity and within the scope of his office or employment. (d) The City may recover the fees and costs imposed by this Section in a civil action and may pursue any other remedy available at law or inequity to address a violation of this Article or to enforce compliance with it. §3798L: ENFORCEMENT: (a) Except as provided herein, for a period of one year following adoption of this ordinance, although installation of Grease Traps will be required to be installed, no enforcement actions will be taken under this ordinance for failure to achieve limits on Grease discharges from the facility. If, during this one year period an obstruction of a sewer main(s) occurs that causes a sewer overflow to the extent that an impact on the environment is realized and that said overflow or failure of the sanitary sewer collection system to convey sewage can be attributed in part or in whole to an accumulation of Grease in the sewer main(s), the City will take appropriate enforcement actions, as stipulated in this Chapter, against the generator or contributor of such Grease. (b) Minor Violation - Any person violating any of the provisions of this Article shall be to a subject to a written warning for the first violation, a $500 civil penalty for the second violation, a $1,000 civil penalty for the third violation, a $2,000 civil penalty for the fourth violation, and an additional $500 civil penalty for each subsequent violation (e.g., $3,000 for a fifth violation, $3,500 for a sixth violation) within a two- year period. A fifth or subsequent violation within a two year period may result in termination of service. (c) Maior Violation - If the City through the Director or his designee determines that a User is responsible for a blockage of a collection system line: For the first offense, a field citation with date for compliance shall be issued to the responsible person on site. The focus of the citation shall be education. The cost of removal of the blockage shall not be assessed for the first occurrence. However, the facility shall be notified of the cost that they may incur for additional violations in the future. ii For the second offense within a twelve (12) month period, a Notice of Violation shall be issued with a penalty of no less than $1,000.00 in addition to the cost of the removal both the first blockage which gave rise to the first offense and the second blockage which gave rise to the second offense to be assessed. The discharger shall be informed that a future blockage resulting from a violation will result in termination of sewer service. iii For the third offense within a two-year period, a Notice of Violation shall be issued with a penalty of no less than $2,500.00 per violation plus the cost of the removal of the blockage and termination of sewer service. §37980. APPEAL PROCESS: (a) The City Council of the City of Ukiah shall hear and decide appeals when it is alleged there is an error in any requirement, decision or determination made by the Inspector or Director in the enforcement or administration of this ordinance. (b) Appeals shall be made in writing to the Director not more than thirty (30) from the date the appealing party received notice of the disputed decision which shall be heard by the City Council at a regular meeting held not less than thirty (30) days from the date the appeal is filed with the Director. The appealing party shall receive notice of the date and time of the hearing not less than twenty (20) days before the matter is heard by the City Council. The City Council shall receive evidence and argument from the appellant and the Director and may uphold, reverse or modify the decision or determination appealed from. The decision of the City Council shall be final for the City. §3798P: AUTHORIZATION: The Director is authorized to promulgate such rules and regulations as shall be reasonable and necessary to carry out the provisions of this Article according to its terms and intent. §3798Q: SEVERABILITY: If any part or parts of this Article shall be held to be invalid, such invalidity shall not affect the remaining parts of this Article. The City Council declares that it would have passed the remaining parts of this Article, if it had known that such part or parts thereof would be declared invalid. SECTION THREE This Ordinance shall become effective thirty (30) days after adoption. Introduced by title only on ., 2007, by the following roll call vote: AYES: NOES: ABSENT: ABSTAIN: Adopted on ., 2007 by the following roll call vote: AYES: NOES: ABSENT: ABSTAIN: Mari Rodin, Mayor ATTEST: Gail Petersen, City Clerk Attachment ORDINANCE NO. 1059 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF UKIAH RENUMBERING ARTICLE 17 OF CHAPTER 2 OF DIVISION 3 OF THE UKIAH CITY CODE, AS ARTICLE 18, AND ADOPTING A NEW ARTICLE 17, ENTITLED: GREASE INTERCEPTORS, INSTALLATION AND DISPOSAL OF WASTE The City Council of the City of Ukiah hereby ordains as follows: SECTION ONE. Article 17 of Chapter 2, Division 3 of the Ukiah City Code is hereby renumbered as Article 18. SECTION TWO. A new Article 17 is hereby added to Chapter 2, Division 3 of the Ukiah City Code to read as follows: ARTICLE 17. GREASE INTERCEPTORS, INSTALLATION AND DISPOSAL OF WASTE SECTION: §3798A §3798B §3798C §3798D §3798E §3798F §3798G §3798H §37981 §3798J §3798K §3798L §3798M §3798N §378NO §3798P §3798Q §3798R §3798S §3798T §3798U §3798V §3798W Purpose, Policy and Administration Administration Definitions Specialized Definitions Applicability Compliance date Discharge criteria Requirements of Grease Interceptors Grease Interceptor Construction Service/Inspection Ports and Monitoring Ports Under the Sink Grease Interceptors Interceptor Maintenance Permit Requirements Required Reporting Grease Interceptor Treatment Products Mobile Treatment Processes Facility Closure Monitoring, Inspection and Entry Timing Fees Violation Authorization Severability ORDINANCE NO. 1059 PAGE 1 OF 25 §3798A: PURPOSE, POLICY, AND ADMINISTRATION: (a) The purpose of this Articte is the regulation of the generation and disposal of grease interceptor waste for the protection of the City of Ukiah Sewage Treatment Plant ("Plant") and the environment. (b) The objective of this Article is to reduce the operational and maintenance costs of maintaining the PLANT and ensure compliance of its' NPDES permit by preventing the accumulation of grease within the collection system lines. (c) This Article shall apply to the City of Ukiah and to persons outside the City who, by contract or agreement with the City, are users of the City's PLANT. §3798B: ADMINISTRATION: (a) Except as otherwise provided herein, the Superintendent under the authority and supervision of the Director shall administer, implement, and enforce the provisions of this Article. (b) The Superintendent, the City Manager, the Director, and the Director of Planning, and persons designated and under the instruction and supervision of any of them, may investigate compliance with this Article. §3798C: DEFINITIONS: Unless a provision explicitly states otherwise, terms and phrases as defined in Section 3700.0 of this Code shall apply to the extent that they are not in conflict with the provisions of this Article. §3798D: SPECIALIZED DEFINITIONS: Unless otherwise expressly stated or the context clearly indicates a different intention, the following terms shall, for the purpose of this Article, have the meanings indicated in this section: "Adequately sized grease interceptor" shall mean an interceptor that does not allow a discharge of Oil and Grease, or otherwise has not been found by the Director to be contributing grease in quantities sufficient to cause PLANT line stoppages or necessitate increased maintenance on the PLANT in order to keep line stoppages from occurring. "Approved" shall mean accepted as satisfactory under the terms of this Article and given formal and official sanction by the Director. "Biological pretreatment service" shall mean the application of any additive or enzyme or the use of any other biological means to digest waste in an interceptor that discharges into ORDINANCE NO. 1059 PAGE 2 OF 25 a public sewer system within the City. "Director" shall mean the Director of the Public Utilities Department, his duly authorized deputy, agent or representative, or another person designated by the City Manager. "Discharge" shall mean the introduction of waste into a PLANT. "Disposal" shall mean the discharge, deposit, injection, dumping, spilling, leaking or placing of any solid or semi-solid grease interceptor waste, grit interceptor waste, and/or sewage into or on any land or water so that such waste or any constituent thereof may enter the environment or be emitted into the air or discharged into any waters, including ground waters. "Emulsifiers" and/or "De-emulsifiers" shall mean any substance or substances which, when added or placed into a grease trap or grease interceptor, will form an oily substance to a milky fluid in which the fat globules are in a very finely divided state and are held in suspension, giving it the semblance of a solution; as the homogenization of milk emulsifies the fat with the whey forming a smooth milk product. "Existing facility" shall mean any building, structure, facility, or installation from which there is or may be a discharge of pollutants, the construction of which started before the adoption of this Article. "Fats" shall mean substances that are primarily fatty acid esters of the alcohol glycerol, also called acylglycerols, neutral fats, natural fats, or glycerides. They are the major components of depot, or storage, fats in plant and animal cells, especially in the adipose (or fat) ceils of vertebrates. This term may include any synthesized substance of a like nature. "Food courts" shall mean areas predominantly found in shopping centers or amusement parks and festivals where several food preparation establishments having different owners may be sharing seating space and/or plumbing facilities. "Food service facility" shall mean any nonresidential establishment that uses or generates grease when preparing food. Food service facility does not include any facility that prepares food for off-site cooking and consumption, or any facility that does not use, generate or dispose of grease in cooking or preparing food. "Garbage grinder" shall mean a device, which shreds or grinds up solid or semisolid waste materials into smaller portions for discharge into the PLANT. "Generator" shall mean a facility that causes, creates, generates, stores, or otherwise produces waste from on-site process operations, whether domestically or commercially generated, or as a byproduct of some domestic or non-domestic activity. The generator is responsible for assuring that the produced waste is disposed of in accordance with all Federal, State and local disposal regulations. "Grease" shall mean fats, waxes, free fatty acids, calcium and magnesium soaps, ORDINANCE NO. 1059 PAGE 3 OF 25 mineral oils and certain other non-fatty material from animal or vegetable sources, or from hydrocarbons of petroleum origins, commonly found in wastewater from food preparation and food service. Grease may originate from, but not be limited to, discharges from scullery sinks, pot and pan sinks, dishwashing machines, soup kettles and floor drains located in areas where grease-containing materials may exist. "Grease interceptor" or "interceptor" shall mean a water-tight receptacle utilized by commercial or industrial generators of liquid waste to intercept, collect, and restrict, the passage of grease and food particles into the PLANT to which the receptacle is directly or indirectly connected, and to separate and retain grease and food particles from the wastewater discharged by a facility. "Grease interceptor waste" shall mean any grease, food particles, or organic or inorganic solid or semisolid waste collected and intercepted by a grease interceptor, usually in layers of floatable, suspended, and settleable substances, which are ultimately removed from a grease interceptor for proper disposal. All layers must be removed for disposal. "Incompatible wastes" shall mean wastes that have different processing, storage or disposal requirements, or whose mixture would inhibit the proper disposal or treatment of each type of waste, or wastes that if mixed may cause a dangerous chemical or physical reaction, including, but not limited to, grease interceptor waste and grit interceptor waste, grease interceptor waste and septic tank waste, seepage and hazardous waste, or any combination or combinations thereof. "Inspection port" shall mean openings, with easily opened covers, designed to allow inspectors quick access to the inlet flow control device, each compartment of the grease interceptor, and the effluent from the interceptor. A monitoring port is an inspection port large enough to allow temporary installation of monitoring devices such as samplers, strip recorders, flow meters, or other such measuring and/or monitoring devices. "Inspector" shall mean the Superintendent, the Director of Public Works, the Director of Planning and person or persons designated and under the instruction and supervision of any of them, who are assigned to investigate compliance and detect violations of this Article. "Manager" shall mean the person, regardless of actual title, immediately on-site at a location conducting, supervising, managing, or representing the activities of a Food service facility "May not" shall mean prohibit. "New facility" shall mean: (1). Any building, structure, facility, or installation from which there is (or may be) a discharge of pollutants, the construction of which commenced after the adoption of this Ordinance, provided that: a. The building structure, facility, or installation is constructed at a site at ORDINANCE NO. 1059 PAGE 4 OF 25 which no other source is located; or The building, structure, facility, or installation totally replaces the process or production equipment that causes the discharge of pollutants at an existing course; or The production processes or wastewater generating processes of the building, structure, facility, or installation are substantially independent of an existing source at the same site. In determining whether these are substantially independent, factors such as the extent to which the new facility is integrated with the existing plant, and the extent to which the new facility is engaged in the same general type of activity as the existing source, should be considered; or Any remodeling or modification that results in a new facility as determined by the Inspection Division of the Department of Planning (2) Construction on a site at which an existing source is located results in a modification rather than a new source if the construction does not create a new building, structure, facility, or installation meeting the criteria of subsection (1) above, but otherwise alters, replaces, or adds to existing process or production equipment. (3) Construction of a new source as defined under this paragraph has commenced if the owner or operator has: Begun, or caused to begin, as part of a continuous on-site construction program any placement, assembly, or installation of facilities or equipment; or significant site preparation work including clearing, excavation, or removal of existing buildings, structures, or facilities which is necessary for the placement, assembly, or installation of new source facilities or equipment; or Entered into a binding contractual obligation for the purchase of facilities or equipment, which are intended to be used in its operation within a reasonable time. Options to purchase or contracts which can be terminated or modified without substantial loss, and contracts for feasibility, engineering, and design studies do not constitute a contractual obligation under this paragraph. "NPDES" shall mean National Pollutant Discharge Elimination System as administered by the North Coast Regional Water Quality Control Board for the United States Environmental Protection Agency. "Oil and grease" shall mean any material, but particularly biological lipids and mineral hydrocarbons, recovered as a substance soluble in an organic extracting solvent using an appropriate analytical method approved under 40 CFR §136. It also includes other material ORDINANCE NO. 1059 PAGE 5 OF 25 extracted by the solvent from an acidified sample and not volatilized during the extraction procedure. "Permittee" shall mean a person issued a permit under this article, including any agent, servant, or employee of the permittee. "PLANT" shall mean publicly-owned treatment works of the City, a treatment works as defined by Section 212 of the Clean Water Act (33 U.S.C. 1292), including the entire facilities for collecting, transporting, pumping, treating, and disposing of domestic and industrial wastewaters, located within and outside the City limits and either owned, operated, maintained, or controlled by the City. "Reasonable hours" shall mean any time during which a facility is open for business to the public. It shall also include those times when a facility is closed to the public when a manager, employees, and/or contractors are present at the facility and involved in cleanup or food preparation, or any other business activity. "Sewage" shall mean the liquid and water-carried domestic or industrial wastes from dwellings, commercial establishments, industrial facilities and institutions, whether treated or untreated. The terms "waste" and "wastewater" shall be deemed as sewage by definition. "Shall not" shall mean prohibit. "Spill" shall mean the unpermitted, accidental or intentional loss or unauthorized discharge of grease interceptor waste, grit interceptor waste, seepage, any other liquid waste, a chemical (hazardous or non-hazardous), or any other material that has the potential to contaminate any surface or ground water or in any other manner such that the waste is not duly and legally disposed of. "Superintendent" shall mean the manager / supervisor of the city PLANT or his or her designee or such other person as may be designated by the Director of Public Utilities. "Under the sink grease interceptor" shall mean a device placed under or in close proximity to sinks or other fixtures likely to discharge grease in an attempt to separate, intercept or hold grease waste to prevent its entry into the PLANT. The Inspection Division of the Department of Planning shall approve such "under the sink grease interceptors" and documentation shall be provided for the disposal of waste. Refer to Section 37981 below for applicability of this form of grease interceptor. "Waste" shall mean the liquid and water-carried domestic or industrial wastes from dwellings, commercial establishments, industrial facilities and institutions, whether treated or untreated. The term's "sewage" and "wastewater" shall be deemed waste. §3798E: APPLICABILITY: (a) Waste, which contains grease, shall be discharged into the PLANT only under the conditions of this Article. The following facilities shall discharge all waste from sinks, ORDINANCE NO. 1059 PAGE 6 OF 25 dishwashers, drains, and any other fixtures through which grease may be discharged, into an adequately sized, properly maintained and functioning grease interceptor before the discharge enters the PLANT, as well as providing a grease interceptor inlet flow control device inspection port and a grease interceptor effluent monitoring port: Every commercial food preparation and food service facility, including but not limited to bakeries, boardinghouses, butcher shops, cafes, clubhouses, commercial kitchens, delicatessens, ice cream parlors, hospitals, restaurants, schools, and similar facilities, especially where meat, poultry, seafood, dairy products or fried foods are prepared or served, 2. All shopping centers that have food processing facilities, 3. All food courts, All other facilities discharging grease in amounts that will, alone or in concert with other substances from the discharges of other facilities, have a reasonable chance to impede or stop the flow in the PLANT. (b) All new areas of intensified dwelling, including, but not limited to, adult day care facilities, assisted living facilities, convalescent homes, day nursing and childcare fac~ilities, in which food preparation occurs, homes for the mentally challenged, hotels, maternity homes, motels in which there is a commercial food preparation service, nursing homes, retirement and life care communities and homes, and truck stops with commercial food service, shall be required to have grease interceptors. Modifications to existing facilities that add new buildings or new grease generating activities are included in this requirement. All such existing facilities may be so required, as determined by subsection (a)4, of this section. (c) Interceptors shall not be required for single-family) residences, duplexes, triplexes, quadplexes, or apartment complexes, unless the City first determines there are discharges from the property that will create problems in the PLANT. The determination shall be made based upon an investigation of the property, and a comparison of the content and amount of discharge from the property with the discharges of other properties similar in size and use. Upon a determination that the discharges will create problems in the PLANT, the Director shall require the installation of a sufficiently sized grease interceptor to treat the discharges. §3798F: COMPLIANCE DATE: (a) On or after the effective date of the ordinance enacting this Article, an existing facility shall be required to install an approved, adequately sized, and properly operated and maintained grease interceptor when any of the following conditions exist: It is found to be contributing grease in quantities sufficient to cause sanitary sewer line stoppages or necessitate increased maintenance on the sanitary sewer collection system (PLANT) in order to keep main ORDINANCE NO. 1059 PAGE 7 OF ')5 line stoppages from occurring. It is remodeling the food preparation or kitchen waste plumbing facilities in such a manner to be subject to a permit issued by the Department of Planning. (b) Existing facilities required by this or other applicable Ordinance to maintain a grease interceptor presently equipped with an undersized or improper grease interceptor shall, within 36 months of the effective date of this Ordinance, install an adequately sized grease interceptor in accordance with the specifications of this Ordinance. (c) Existing facilities required by this or other applicable ordinances to maintain a grease interceptor not equipped with a grease interceptor shall, within 18 months of the effective date of this Ordinance, install an appropriate and adequately sized grease interceptor in accordance with the specifications of this Ordinance. (d) New facilities required by this or other applicable ordinances to maintain a grease interceptor shall install such a unit prior to commencement of discharge to the PLANT. (e) Any requests for extensions to installation dates must be made in writing to the Director, at least thirty (30) days in advance of the compliance date. The written request shall include the reasons for the grease generator's failure or inability to comply with the compliance date set forth, the additional time needed to complete the remaining work, and the steps to be taken to avoid future delays. The Director shall determine the date for compliance. Requests based solely on monetary considerations will not be accepted. Section 3798G: DISCHARGE CRITERIA: Grease disposal prohibited. No person shall dispose of any grease, or cause any grease to be disposed, by discharge into any drainage piping, by discharge into any public or private sanitary sewer, by discharge into any storm drainage system, or by discharge to any land, street, public way, river, stream or other waterway (a) Where oil and grease are a byproduct of food preparation and/or cleanup, reasonable efforts shall be made to separate waste oil and grease into a separate container for proper disposal. Except as contained in byproducts of food preparation and/or clean up, waste oil and grease shall not be discharged to any drains or grease interceptors. Such waste shall be placed in a container designed to hold such waste and either utilized by industry or disposed of at suitable locations. This also applies to single family residences. (b) None of the following agents shall be placed directly into a grease interceptor, or into any drain that leads to the interceptor: 1. Emulsifiers, de-emulsifiers, surface active agents, enzymes, ORDINANCE NO. 1059 PAGE 8 OF 25 (c) degreasers, or any type of product that will liquefy grease interceptor wastes, 2. Any substance that may cause excessive foaming in the PLANT, or 3. Any substance capable of passing the solid or semi-solid contents of the grease interceptor to the PLANT. The influent to interceptors shall not exceed 140 degrees Fahrenheit (140° F). (d) Toilets, urinals, and other similar fixtures shall not discharge through a grease interceptor. (e) Where food-waste grinders are installed, the waste from those units shall discharge directly into the building drainage system without passing through a grease interceptor. REQUIREMENTS FOR GREASE INTERCEPTORS: §3798H: (a) All commercial and industrial facilities dealing with grease shall, at the permittees' expense and as required by the City: 1. Provide an adequately sized grease interceptor. Requirements for grease trap sizing and the design criteria are provided in Section 4. 2. Locate the interceptor in a manner that provides immediate and easy accessibility for cleaning and inspection. Obtain a written interceptor service agreement with a licensed transporter for a term of at least one (1) year, or for the duration of the operation of the establishment, whichever is less, to maintain the interceptor in effective operating condition. A service agreement must be in effect as long as the facility has a Grease Trap Permit. Unless otherwise specified by the Director, service the interceptor every 90 days and maintain backup copies of receipts for service as well as a service log, on the premises of the facility, for at least five (5) years. 5. Allow inspection of the facility and of records by inspectors during reasonable hours. (b) Requirements for Grease Trap Sizing and Design Criteria ORDINANCE NO. 1059 PAGE 9 OF 25 1. Introduction: Information contained within this subsection (b) is based on standard industry practices and guidance found in both the 1997 International Plumbing Code (IPC) Commentary and the Uniform Plumbing Code (UPC), Appendix H. Size, type, and location of grease traps shall be in accordance with the manufacturers instructions and the requirements of City of Ukiah Ordinance. 2. Applicability: These requirements are applicable to all commercial food service establishments, including those that are undergoing: a. New construction b. Interior remodeling to accommodate expansion or operational modifications c. Changes of ownership/occupancy d. Facilities which may be experiencing difficulty in achieving compliance with maintenance and/or wastewater discharge limitations. 3. Sizing Requirements: Sizing methods described herein are intended as guidance in determining grease trap/interceptor sizes that will afford the PLANT a minimum degree of protection against grease and other obstructing materials. Sizing determinations are based on operational data provided by business owners or their contractors. In approving a customer's plumbing or grease interceptor design, the City does not accept liability for the failure of a system to adequately treat wastewater to achieve effluent quality requirements specified under this Ordinance. It is the responsibility of the generator and/or contractors to insure the appropriate level of treatment necessary for compliance with environmental and wastewater regulations. Minimum acceptable grease trap/interceptor sizing shall be accomplished as follows: a. Sizing according to formulas found in Section 4 below. Where sizing formulas result in determination of a grease trap less than 750 gallons in capacity, this minimum size is to be used. In the circumstance of "single service kitchens" with no food preparation (heat/serve only), and which use only paper service items, a minimum 50 gallon per minute (gpm) flow ORDINANCE NO. 1059 PAGE 10 OF 25 rated, or 100 pound grease retention, mechanical grease trap may be used. In these instances, the grease trap is to be installed in an area separate from food handling area, and the trap must be readily accessible for cleaning and maintenance. (See Section 6, below) 4. Grease Trap Sizing Formulas: It is the responsibility of the generator and his/her contractors to ensure that the wastewater discharged from their facility is in compliance with the City's discharge limitations. For the purpose of plans review, a general assessment of grease trap/interceptor design and size will be performed using the following formulas. (These formulas have been demonstrated as industry standards capable of achieving the City's discharge criteria when systems are maintained in proper conditions.) Method 1: Uniform Plumbing Code, Appendix H Number of meals x waste flow x retention x storage = Size Requirement Per Peak hour (1) rate (2) time (3) factor (4) (liquid capacity) Factors: 1) Number of meals served at peak operating hour (Seating Capacity) x Peak Factor a. Where Peak Factor for Fast Food Restaurant is... 1.33 b. And, Peak Factor for all other food service types is 1.00 2) Waste Flow Rate: a. With Dishwasher ..................................... 6 gallon flow b. Without Dishwasher ............................... 5 gallon flow c. Single Service kitchen ........................... 2 gallon flow d. Food waste disposer .............................. 1 gallon flow 3) Retention Times a. Commercial kitchen waste/dishwasher ......... 2.5 hours b. Single service kitchen/single serving ............ 1.5 hours 4) Storage Factors a. Fully equipped commercial kitchen 8 hr operation = 1 b .............................................. 16 hr operation = 2 c .............................................. 24 hr operation = 3 d. Single Service Kitchen .................................... = 1.5 The Uniform Plumbing code includes a built-in safety factor that can yield very large grease trap size specifications. At this time, the City is not requiring traps larger than 4000 gallons. ORDINANCE NO. 1059 PAGE 11 OF 25 Method 2: Five (5) Hour Detention/Peak Flow B. C. D. Gallons of water used per hour of operation A x 0.75 = average "gray water" flow per hour B x 1.9 peak flow factor C x 5 hours detention = volume trap Required volume of trap = A x B x C x D 5. Alternate Sizing Formulas/Proposals Facilities that propose the use of alternate sizing techniques and/or procedures that result in specifications that differ from calculated requirements (or are less than the MINIMUM 750 gallon recommendation), must submit formulas and other bases to support proposed grease trap size/installation. Submission should also provide documentation of ability to meet effluent quality requirements. Constru~:tion/Installation: All permitting, construction, and inspection activities must be completed in accordance with the Uniform Plumbing Code. Additionally, the following specifications must be incorporated into grease trap design. The grease interceptor shall be constructed with a minimum of two chambers or shall have a minimum of two tanks in series. If two chambered, the dividing wall must extend to the bottom of the tank and within two (2) inches of the top and be securely fastened to both sides. There must be inlet and outlet tees made of schedule 40 PVC installed. The inlet tee should extend down approximately one- third the depth of the trap from the top and the outlet tee should be located twelve to eighteen inches off of the bottom of the trap. Grease traps are to be installed at a minimum distance of 10 ft. from sinks and dishwashers to allow for adequate cooling of wastewater. Water temperatures must be less than 140 degrees F. prior to entering grease trap. All grease bearing waste streams should be routed through an appropriate grease trap/inceptor, including: three-compartment sinks, potJpan sinks, soup kettles, hand-washing sinks, dishwashers, mop sinks and floor drains. Notable Exceptions: Drains that receive "clear waste" only, such as from ORDINANCE NO. 1059 PAGE 12 OF 25 ice machines, condensate from coils and drink stations, may be plumbed to the sanitary system without passing through the grease interceptor with the condition that the receiving drain is a "hub" type that is a minimum of two inches above the finished floor. All exterior or recessed Grease Traps and Interceptors are to be installed with an Effluent Sampling Well, equivalent to: a. Parks Equipment Services Sample Well SWB-9; b. American Industrial Pre-Cast Products Test Well; Or c. Uopnor Sample Well. Sample wells will have a 15" diameter access Cover and a minimum 4" drop from inlet to outlet piping through the sampling well. Mechanical Grease Traps and Interceptors that are installed above ground must be equipped with an influent flow regulator and an effluent valve assembly that allows for sample collection. Customer (Generator) Responsibilities: It is the responsibility of the customer (waste generator) to insure compliance with the City of Ukiahs' discharge limitations. Hazardous wastes, such as acids, strong cleaners, pesticides, herbicides, paint, solvents, or gasoline shall not be disposed of into the sanitary sewer. If commercial dishwashers are discharged through a grease interceptor, care must be taken in system design. Dishwashers use detergents and elevated water temperatures that will melt grease. If the interceptor is either too small or too close to the commercial dishwasher, grease may pass through the interceptor and into the collection system. Generators are responsible for maintaining grease traps in continuous proper working condition. Further, generators are responsible for inspecting, repairing, replacing, or installing apparatus and equipment as necessary to ensure proper operation and function of grease traps and compliance with discharge limitations at all times. The generator must have a grease trap/grease interceptor service contract (for pumping, cleaning, and inspection), at a minimum frequency of every 90 days to ensure proper function. The trap shall be maintained more frequently if needed to meet the City's discharge criteria. Records of maintenance are required to be maintained on site for five (5) years. (90-day maintenance frequency assumes proper sizing and installation consistent with this guidance). Enzymes, solvents, Biological treatment, and emulsifiers are not permitted, as they will only change the form of grease, allowing it to be carried out of the trap with the wastewater and deposited in the collection system (PEANT). ORDINANCE NO. 1059 PAGE 13 OF :25 §37981: GREASE INTERCEPTOR CONSTRUCTION: (a) Any person responsible for discharges requiring a grease interceptor shall, at his own expense and as required by the City, provide plans and specifications for equipment and facilities of a design type and design capacity approved by the City. The grease interceptor must be in compliance with the current applicable Uniform Plumbing Codes. The person shall locate the interceptor in a manner that provides easy accessibility for cleaning and inspection and maintain the interceptor in effective operating condition. The City shall inspect the interceptor during construction and upon completion. The City shall make a final inspection before any service connections are made. (b) Construction of items listed herein in accordance herewith or in accordance to the City's specifications shall not constitute a defense to unlawful discharge and shall not limit the generator's liability for any surcharge stated in this division. (c) If the Inspector determines that there is a need for installation or upgrading of sample ports or grease interceptors on an existing establishment, the Director may order the installation or upgrading of such interceptors on that existing establishment. If the Director orders such installation, then the Director shall serve notice of such order upon the grease generator. Within ten (10) days of receipt of such order, the grease generator may demand a hearing to review such order, in which case the Director shall schedule a hearing to review such order within thirty (30) days of receiving the demand for review from the grease or grit generator. If a hearing to review the order is scheduled, the Director shall serve notice of the hearing to review such order upon the grease generator at least ten (10) days before the date of such hearing. At the hearing to review the order, the grease generator may present evidence, and the Director may make new findings and issue new orders concerning the subject of the original hearing. After receiving notice of the order to install or upgrade ports or interceptors on an existing establishment, it shall be unlawful for a grease generator to allow or cause any discharge into the sanitary sewer not in compliance with such order. (d) Where the process wastewaters are generated in only part of the facility, the process wastewaters may, at the option of the Director, discharge into a grease interceptor servicing only those areas that provide a suitable sampling port. (e) The Director may waive the requirement for a grease interceptor provided the grease generator can verify that only domestic sewage is being discharged, and no floor drains or process water are present. The Director may require testing by the user in connection with this request, with all costs for this testing being borne by the generator. §3798J: SERVICE/INSPECTION PORTS AND MONITORING PORTS: (a) Except for "under the sink grease interceptors", each interceptor shall be located outside of a building or structure in an area accessible for service, and so installed and connected that it shall be at all times easily accessible for inspection, and for cleaning and removal of the intercepted waste. Inlet flow control inspection ports, interceptor inspection ports, and effluent monitoring ports shall be in areas where vehicles may not temporarily block access to inspection. The use of ladders or the removal of bulky equipment or stored ORDINANCE NO. 1059 PAGE 14 OF ')5 materials in order to inspect inlet flow control devices, inspect or service interceptors, or sample interceptor effluent shall constitute a violation of accessibility. Inspection ports and monitoring ports shall be located so as to allow inspectors quick and easy access to the inlet flow control device, each compartment of the interceptor, and the effluent from the interceptor. An interceptor shall not be installed in any part of a building where food is handled. The location of all interceptors, inspection pods, and monitoring ports shall meet the approval of the City and shall be shown on the approved building plans. (b) An inspection port shall be provided for the flow control device regulating flow into the interceptor. (c) A one-piece removable metal plate covering the entire interceptor shall be preferred as an interceptor inspection port, though at the discretion of the City, standard manhole ports may be installed over each divider in the interceptor, but in either case all parts of the interceptor shall be easily accessible for cleaning and visual inspection. (d) A monitoring port shall be provided for ease in sampling the treated effluent from the interceptor and shall be as close as possible to the connection with the City PLANT within the bounds of the facility property. The port shall be installed according to the specifications of the City. The port shall be installed and maintained at the user's expense. A generator shall properly place, monitor, and maintain the monitoring port so that wastewater samples taken from the monitoring port are representative of wastewater leaving the interceptor. It shall be unlawful for a grease generator to divert sewage around a monitoring point into the PLANT. §3798K: UNDER THE SINK GREASE INTERCEPTORS: (a) In the event that an outside grease interceptor is not technically practicable, an "under the sink grease interceptor" may be installed subject to the approval of the Director. In addition to the regular requirements of grease interceptors, "under the sink grease interceptors" are subject to the additional requirements. (b) General requirements. The location of such interceptors shall be in as close proximity to the source of wastewater as physically possible. The lid shall be secured to the body with a single bolt. No wing nuts or screws shall be permitted. 3. Baffle systems and all other internal pieces shall be removable to facilitate cleaning and replacement, but must be in place at all other times. 4. The lid shall cover the deep seal trap. The deep seal trap shall be constructed so as to eliminate the possibility of sewer gas entering the kitchen area. The interceptors shall be constructed with bottom supports so that the body of the interceptor does not corrode by coming into contact with the ORDINANCE NO. 1059 PAGE 15 OF ;25 (c) floor. 6. The interceptor shall be coated with a powder coated electrostatically applied cathodic epoxy coating so as to be resistant to corrosion. 7. The interceptor shall be equipped with a flow control fitting. InstallatiOn requirements. 1. The interceptor may be set on the floor, partially recessed in the floor with top flush with the floor, or fully recessed below the floor to suit piping and structural conditions, as acceptable by the Planning Department. 2. There shall be sufficient clearance for the removal of the interceptor cover for cleaning. 3. Unless specifically approved by the Planning Department, runs of pipe exceeding 25 feet between fixture and interceptor shall not be permitted. 4. The interceptor shall not be installed in a waste line from a garbage grinder. Any garbage grinder waste shall bypass the interceptor. 5. A suitable flow control fitting shall be installed ahead of the interceptor in the waste line beyond the fixture and as close as possible to the underside of the lowest fixture. When wastes of two or more sinks or fixtures are combined to be used by one interceptor, a single flow control fitting shall be used. (d) Air intake for flow control either shall terminate under the sink drain board as high as possible to prevent overflow, or shall terminate in a return bend at the same height and on the outside of the building. To retain water and prevent siphoning, all interceptors shall have a vented waste, sized in accordance with the Universal Plumbing Code. With the approval of the Inspection Division of the Department of Community Development, one interceptor may be used to serve multiple fixtures if the fixtures are located close together and the interceptor is sized to meet the combined flow of all the fixtures. Maintenance requirements. Interceptors shall be serviced at least every week. After accumulated grease and waste has been removed, the interceptor shall be thoroughly inspected to make certain that inlet, outlet, and air relief ports are clear of obstructions. ORDINANCE NO. 1059 PAGE 16 OF 25 Grease and other waste removed from the interceptor shall not be introduced into any drain, sewer, or natural body of water. The waste shall be placed in proper containers for proper disposal. It shall not be mixed with "edible" grease. Grease and waste removed from an interceptor shall not be disposed of in such a matter so as to become food for animals or humans. The grease generator shall maintain adequate documentation that the interceptor is appropriately cleaned and inspected. §3798L: (a) INTERCEPTOR MAINTENANCE: Interceptor Maintenance Service Contract All grease generators having interceptors shall perform all business transactions relating to interceptor pumping, cleaning, and servicing, and to liquid waste collection, transportation and/or disposal on a contractual basis via a written contract having a duration of no less than one year, and provide copies of all such contracts to the inspector upon request. Any modifications or changes to the contract must be submitted to the City within ten (10) working days of the change or modification. It is a violation for a grease generator to discharge through an interceptor without a service contract. 2. A Contract shall at a minimum: a. From the customer (1). Contain the customer name, address and telephone number, and the name, address, and telephone number of the facility to be serviced if different. (2). Contain the name of a primary and secondary contact person for the facility. (3). Contain the Grease Interceptor Permit number of the facility. (4). Indicate the size of each interceptor. (5). Indicate the precise and unambiguous location of the interceptor or interceptors to be serviced, including a diagram if necessary. (6). Indicate the frequency of pumpage required. ORDINANCE NO. 1059 PAGE 17 OF 25 (b) (7). Be signed and dated by an authorized representative indicating acceptance of the terms of the contract. b. From the Cleaning Service (1). Contain the company name, address, and telephone number. (2). Contain the name of a primary and secondary contact person. (3). Be signed and dated by an authorized representative indicating acceptance of the terms of the contract. (4). The name, address, and telephone number of the disposal site. c. Other Contain a statement of the duration of the contract, to be not less than one year, or for the duration of the operation of the facility, whichever is less. Required Pumping Frequency Unless otherwise specified by the Director, each interceptor in active use shall be cleaned at least once every 90 days or more frequently as needed to prevent carry over of grease into the PLANT, unless it can be demonstrated to the Director that the pumping frequency can be performed at greater intervals. The Director may specify cleaning more frequently when 90 day pumping is shown to be inadequate. Additional pumping may be required during time periods where increased loading is anticipated. Any grease generator desiring a schedule less frequent than quarterly shall submit a request to the Director along with testing (as required by the Director) and copies of the cleaning records for the last four (4) interceptor cleanings, including measurements of the thickness of the surface scum/grease layer. At any time if an inspection finds the interceptor to be full, immediate steps shall be taken by the grease generator to pump out and clean it as soon as is practicable. In no case longer than 48 hours. The inspector shall make an evaluation of the advisability of allowing discharge to continue, and may at his or her discretion order an immediate cessation of all discharge from the facility. In any case, the Wastewater Discharge Permit of the facility may be amended so as to compel more frequent pumping and cleaning of the interceptor. ORDINANCE NO. 1059 PAGE 18 OF 25 (c) All interceptors shall be maintained by the grease generator at the grease generator's expense. (d) Requirement for Increased Pumpage or Servicing If the Director finds that a change in pumpage or servicing of an interceptor is necessary for an establishment to meet the discharge limits stated in this Ordinance, the Director may order a change in pumpage or servicing of an interceptor. If the Director orders a change in the pumpage or servicing, then the Director shall serve notice of such order upon the generator. Within ten (10) days of receipt of such order, the generator may demand a hearing to review such order, in which case the Director shall schedule a hearing to review such order within thirty (30) days of receiving the demand for review from the generator. If a hearing to review the order is scheduled, the Director shall serve notice of the hearing to review such order at least ten (10) days before the date of such hearing. At the hearing to review the order, the generator may present evidence, and the Director may make new findings and issue new orders concerning the subject of the original hearing. After receiving notice of an order by the Director to change the frequency and/or methods of pumpage or servicing, it shall be unlawful for a generator to allow or cause any discharge into the sanitary sewer (PLANT) not in compliance with such order. (e) Interceptor Maintenance Log. Every generator having an interceptor shall maintain an Interceptor Maintenance Log indicating each pumping for the previous twelve (12) months. This log shall include the date, time, amount pumped, hauler and disposal site, and shall be kept in a conspicuous location on the premises of the facility for inspection. Said log shall be made immediately available to any authorized City inspector. (f) Cleaning Procedures The owner or an employee of the facility shall supervise the interceptor cleaning, and shall be physically present and observe the entire cleaning operation. A generator shall cause the liquid waste hauler, transporter, or any other person cleaning or servicing an interceptor to completely evacuate all contents, including floating materials, wastewater, and bottom sludges and solids, of all grease and/or grit interceptors and other interceptors during servicing. Skimming the surface layer of waste material, partial cleaning of the interceptor or use of any method that does not remove the entire contents of the collection device is prohibited. The suction of the floating materials shall be done prior to removal of other contents. After complete evacuation, the walls, top, and bottom of the interceptor shall then be thoroughly scraped and the residue removed. Upon completion ORDINANCE NO. 1059 PAGE 19 OF 25 of the servicing, the manager of the facility shall make an inspection of the interior of the interceptor and then personally sign the trip ticket. The manager shall make an appropriate entry in the facility Interceptor Maintenance Log, and post the generator section of the trip ticket in a conspicuous place with the log on the premises. It shall be unlawful for a generator to allow, the discharge of liquid, semi- solids, or solids back into an interceptor during and/or after servicing. Decanting or discharging of removed waste back into the interceptor from which the waste was removed or any other interceptor, for the purpose of reducing the volume to be disposed, is prohibited. Each interceptor pumped shall be fully evacuated unless the interceptor volume is greater than the tank capacity on the vacuum truck in which case the transporter shall arrange for additional transportation capacity so that the interceptor is fully evacuated within a twenty four (24) hour period following the transporter's inability to fully evacuate the interceptor. (g) Disposal of Interceptor Pumpage. All waste removed from each interceptor shall be disposed of at a facility permitted and authorized to receive such waste in accordance with all applicable Federal, State, and local regulations. In no way shall the pumpage be returned to any private or public portion of the PLANT, ORDINANCE NO. 1059 PAGE 20 OF 25 §3798M: PERMIT REQUIREMENTS: (a) It is unlawful for any facility to discharge effluent from a grease interceptor without authorization from the Director. Authorization shall be given in the form of a "Grease Interceptor Permit." Application for a permit shall be made to the Director. If, after examining the information contained in the grease interceptor permit application, it is determined by the Director that the proposed discharge does not conflict with the provisions of this Article, or any other Federal, State, or local requirement or regulation, and the permit fee is paid, a permit shall be issued allowing the facility to discharge into the PLANT. Each grease interceptor permit shall be issued for a time not longer than one year from the date of the permit. The grease generator shall apply for permit reissuance prior to the expiration of the grease generator's existing permit. The terms and conditions of the permit may be subject to modification by the Director at any time during the term of the permit as limitations or requirements as identified in this chapter are modified or other just causes exist. The grease generator shall be informed of any proposed changes in the issued permit at least thirty days prior to the effective date of the change(s). Any changes or new conditions in the permit shall include a reasonable time schedule for compliance. (b) As a condition precedent to the granting of a permit, the permittee under this section will agree to hold harmless the City and the City's employees from any liabilities arising from the permit holder's operations under this permit. §3798N: REQUIRED REPORTING: All permitted interceptor waste generators shall, at the time of permit renewal, submit to the Superintendent (a) Copies of all manifests made by liquid waste transporters servicing their grease interceptor during past year; (b) A copy of the Interceptor Maintenance Log; (c) A copy of the Interceptor Service Contract; and (d) Any other information required by the Grease Interceptor Permit, including analysis of the discharge to the PLANT of such pollutants as the Superintendent may require. §37980: MOBILE TREATMENT PROCESSES: Any person wishing to make use of a mobile treatment process or of an on-site process to clean or service grease interceptors or grit interceptors shall demonstrate the process to the satisfaction of the Director. Included with the demonstration shall be a written explanation of the treatment process. The person seeking approval of any such process shall pay, prior to any decision by the Director, any costs to the City associated with the demonstration, such as, ORDINANCE NO. 1059 PAGE 21 OF 25 (a) be either: but not limited to, sampling and analysis. Complete descriptions of the chemical composition of all products must be disclosed to the Director. §3798P: FACILITY CLOSURE: When a facility with a grease interceptor closes for business, and is subsequently: Razed or demolished, then any grease interceptor or interceptors or traps shall 1. Physically removed, or 2. Have all effluent pumped out, a straight line plumbed from the inlet to the outlet, and the remainder of the tank filled with soil or sand. (b) Remodeled such that the grease interceptor will not be used, then the grease interceptor or interceptors or traps may be left in place, however: 1. The grease interceptor or interceptors or traps shall have all effluent pumped out, the trap cleaned thoroughly, and the grease interceptor or interceptors or traps left dry and empty, and 2. Be re-plumbed as to bypass the existing grease interceptor or interceptors or traps, either by straight through or by bypassing methods, while leaving the empty trap and in place for possible future utilization by another business, or (c) Replaced with a type of business that will not utilize the grease interceptor, then that business may have any existing grease interceptor or interceptors or traps: 1. Physically removed, or 2. Re-plumbed as to bypass the existing grease interceptor or interceptors or traps, either by straight through or by bypassing methods, while leaving the empty trap and in place for possible future utilization by another business, or 3. Re-plumbed with a straight line plumbed from the inlet to the outlet, and the remainder of the grease interceptor or interceptors or traps filled with soil or sand. In all instances, the owner of the premises shall appropriately inform the City and perform the closure at such a time so as to permit an inspector to be physically present during the removal or filling of the interceptor. §3798R: MONITORING, INSPECTION AND ENTRY: (a) It shall be unlawful for a grease generator, whether or not the grease generator possesses a Grease Interceptor Permit, to refuse to allow inspectors to enter their premises during reasonable hours to determine whether the grease generator is complying with all of ORDINANCE NO. 1059 PAGE 22 OF 25 the requirements of this Ordinance and permit or order issued hereunder. A grease generator shall allow the inspectors access to all parts of the premises for purposes of inspection, sampling, records examination and copying, and the performance of additional duties. Arrangements for the immediate access of the Inspector shall have been made ahead of time, and such failure to make adequate arrangements shall not be considered a legitimate reason to refuse admittance of the Inspector. (b) In cases where a facility includes private living quarters, the right of access shall extend to all common areas, and any other area or areas a facility employee, including the manager and/or owner, may enter without expressed permission of the residents of such a facility. §3798S: REPORTING: All written reports, applications, and any other such material required of those regulated under this Article will be deemed to have been submitted on the date postmarked. For material which is not deposited, postage prepaid, into a mail facility serviced by the United States Postal Service, the date of receipt shall govern. §3798T: FEES: The City may adopt and amend charges, surcharges, and fees for application, operation, enforcement, administration, and reimbursement of costs incurred pursuant to this Article. Fees: (a) The Director, with the approval by resolution of the City Council, shall establish permit fees under this Article. (b) The fees for such permits shall be for a permit issued for a period of one year. The Director may prorate the amounts for permits with shorter durations. All permits will expire at 12:00 midnight on the date specified on the permit as determined by the Director. §3798U: VIOLATION. (a) It is unlawful for any grease generator to discharge into the PLANT in any manner that is in violation of this Article, or of any condition set forth in this Article. Additionally, a person commits an offense if the person causes or permits the plugging or blocking of, or otherwise interferes with or permits interference with a grease interceptor or the PLANT, including alteration or removal of any flow constricting devices so as to cause flow to rise above the design capacity of the interceptor. (b) No person, and/or facility shall discharge grease to the PLANT, except as expressly authorized by this Article. If such discharge occurs, the person or facility shall be considered in violation of this Article and subject to the remedies described herein. This ORDINANCE NO. 1059 PAGE 23 OF ')5 includes non-permitted facilities. (c) The Director and/or City may suspend water or sewer service when such suspension is necessary, in the opinion of the Director, in order to stop an actual or threatened discharge which: Presents or may present an imminent or substantial endangerment to the health or welfare of persons or the environment; Causes stoppages or excessive maintenance to be performed to prevent stoppages in the sanitary sewer collection system; 3. Causes interference to the PLANT; or 4. Causes the City to violate any condition of its NPDES permit. (d) Any person notified of a suspension of the water or sewer service shall immediately stop or eliminate the discharge. In the event of a failure of the person to comply voluntarily with the suspension order, the City shall take such steps as it deems necessary, including immediate termination of water or sewer service, to prevent or minimize damage to the PLANT system or sewer connection or endangerment to any individuals. The City shall reinstate the water or sewer service when such conditions causing the suspension have passed or been eliminated. A detailed written statement submitted by the grease generator describing the cause(s) of the harmful discharge and the measure(s) taken to prevent any future occurrence shall be submitted to the City within fifteen (15) days of the date of occurrence. (e) In addition to prohibiting certain conduct by natural persons, it is the intent of this Article to hold a corporation, association, LLC, LLP, PS or other entity or organization legally responsible for prohibited conduct performed by an agent acting on behalf of such an entity and within the scope of his office or employment. (f) A permittee is liable to the City for any expense, loss, or damage incurred or suffered by the City for reason of appropriate clean-up and proper disposal of said waste materials. Additionally, an administrative fee equal to one-half (1/2) of assessed clean-up costs shall be levied by the City against the guilty party. (g) The City may recover the fees and costs imposed by this Section in a civil action and may pursue any other remedy available at law or inequity to address a violation of this Article or to enforce compliance with it. §3798V: AUTHORIZATION: The Director is authorized to promulgate such rules and regulations as shall be reasonable and necessary to carry out the provisions of this chapter according to its terms and intent. ORDINANCE NO. 1059 PAGE 24 OF 25 §3798W: SEVERABILITY: If any part or parts of this Article shall be held to be invalid, such invalidity shall not affect the remaining parts of this Article. The City Council declares that it would have passed the remaining parts of this Article, if it had known that such part or parts thereof would be declared invalid. SECTION THREE This Ordinance shall become effective thirty (30) days after adoption. Introduced by title only on September 1, 2004, by the following roll call vote: AYES: NOES: ABSENT: ABSTAIN: Councilmembers Rodin, Andersen, Smith, and Vice-Mayor Baldwin. None. Mayor Larson. None. Adopted on September 15, 2004 by the following roll call vote: AYES: NOES: None ABSENT: None ABSTAIN: None Gordon Elton, City Clerk Counciimembers Rodin, Andersen, Smith, Baldwin, and Mayor Larson Eric Larson, Mayor ORDINANCE NO. 1059 PAGE 25 OF 25 AGENDA ITEM NO: 10c MEETING DATE: January 17, 2007 SUMMARY REPORT SUBJECT: APPROVAL OF REQUEST FOR PROPOSAL (RFP) FOR A PROFESSIONAL RECRUITMENT FIRM TO FILL CITY MANAGER POSITION AND AUTHORIZE IMMEDIATE MAILING TO PUBLIC AGENCY EXECUTIVE SEARCH FIRMS At its December 20, 2006 meeting, the City Council directed City staff to prepare a Request for Proposal (RFP) for their review and approval. Once approved by Council, the RFP will be sent to approximately six California executive search firms who are experienced in public agency and specifically, City Manager recruitments. All proposals received by the stated deadline will be presented to the City Council for review and final selection to initiate the search for qualified City Manager candidates. The RFP outlines the services to be performed by the search firm in coordination with the City Council. Staff requests Council's review of the attached draft RFP, and approval to send the document to public agency executive search firms immediately. The recruitment process will take approximately three months, therefore immediate action is necessary. RECOMMENDED ACTION: Council approve draft RFP for immediate mailing to public agency executive search firms. ALTERNATIVE COUNCIL OPTIONS: 1. Council to recommend changes or additions to RFP, and approve for immediate mailing. 2. Council not approve draft RFP and provide new direction to Staff. Citizens Advised: Requested by: Prepared by: Coordinated with: Attachments: N/A City Council Melody Harris, Personnel Director Candace Horsley, City Manager 1 - Draft Request for Proposal (RFP) Approved: C~ndace H~rsley, City r~anager 3:\per~ASR-CM RFP January 18, 2007 REQUEST FOR PROPOSAL Executive Recruitment Services The City of Ukiah is requesting a statement of qualifications and cost proposal fo~ ~fessional services to provide executive search capability in regard to our desire to fill the upcoming City Manage~¥acandy The search for a C/ty Manager is due to the impending retirement of the ~n~ Qity Manager after 12 years in the position, and over twenty years with the City · The City of Ukiah operates under a City Council/City Manager fo~ 6f g6vernment. The fi~,member City of Ukiah Council appoints the City Manager to function as the Chief A~iiiistrator of the City, proving legdership, direction and guidance. The City Council sets the policy direction fo ~ City, inC0~orating public inCut ~eived directly from local citizens and several Council-appointed cit~ co~ssions. The City Managerg~pervises eight Departmental Directors: Police, Fire, Finance, Planning & Btfildin~ ~ub~ ~0rk§} Human ResourCes, Public Utilities (Electric and Water), and Community Services. The City Manage~;!~h, arged with implementing City Council directions, keeping the City Council informed:of City operations, prep~g the annual budget and coordinating department activities. The City of Ukiah is Ctun'ent!y operating with ~ full-time and 100 part-time/seasonal employees and an $11.2 million budget. : SCOPE OF SERVICES As envisioned, the services ~ require include the identification of persons for this position who possess strong management and technical s~U~ order t~ ~ecure a sufficieni~6~l of quality candidates for testing and interviewing by the City Council. Specificali~ ~ervi~es ~!~ ~!!~O~ the d~velopment and preparation of a recruitment brochure, advertising in appropriate publiC~ti~ns, iderifi~ati6fi 6f qualified candidates and preliminary screening and interviewing for pre§6htati6h to the Cit~Council PRomS P OU MENf In submitting a response to this RFPi Please include the following: · The firm's q~fications, capabilities, and capacity relevant to this process· · The firm's experience pertihent to other City Manager, or similar, executive searches, including references. · Personnel or staff iff~e firm who would be involved in the process, including resumes for these individuals along with descriptiOhs of relevant experience. · A general statement, based on experience, as to how the firm would approach the process, including estimated timelines, and how they would work together with the City Council towards final appointment of the successful candidate. · The firm shall certify that they are an equal employment opportunity employer in conformance with all current applicable state and federal EEO laws. · Page 2 January 11, 2007 The successful consulting firm shall be required to present proof of insurance and indemnify the City in accordance with Exhibit A. · The firm shall coordinate activities through the City of Ukiah Human Resources Department and report to the Ukiah City Council. · All proposals shall include identification of costs and a payment schedule (including all direct, out-of-pocket expenses such as travel, long distance telephone, photocopying, postage and office support, as applicable). · The City reserves the right to reject any and all proposals. · Written proposals shall be submitted no later than 5:00 p.m., February 9, 2~7 to: Ukiah City Council Members c/o Melody Harris, Personnel Director City of Ukiah 300 Seminary Avenue Ukiah, CA 95482 (707) 463-6244 3:\RFP Executtve Search · Page 3 January 11, 2007 EXHIBIT A INDEMNIFICATION AND INSURANCE The Contractor shall protect and defend the City of Ukiah ("City") against anyd~ for money made against the City, if the claim is based on any negligent or willfully wrongful act or omissi~h of th~ Contractor in performing under this Agreement. The Contractor will protect the City and its officers agentS~ employees and contractors. Th/s obligation applies to the acts or omissions of the Contractor and its officers, hgents, ~ployees, subcontractors, and volunteers. Under its obligation to defend the City, the Contractor shall Provide at its expense such attorneys investigators consultants, experts or other professionals as may be necess~ t0 defend any such claim or deman~ and shall pay all expenses associated with such defense, including any exp~n~eS ~curred b~e City to assist 0~ ~¢ipate in such defense. If Contractor fails to provide competent representation Wh~neces~ lp prevent any prejudice to the City's interests, the City may retain such services and incur such exped~ ~ ~ay b~ reasonably pradent to protect its interests and Contractor shall pay any such expenses incurred by the Ci~ ~ithin 30 days of the date the City provides the Contractor with written notice of the expense and a demand for paym~t In agreeing to indemnify City under this P~graphi ~f Contractor gh~! pay any settlement or judgment resulting from a claim, demand, cause of action or suit cove~ ~this paragraph. ~e Contractor will not be required to protect the City against a claim that is based on th~ sole ~d a6ti~e ~eg!igen6e of the City or its officers, agents, employees, or contractors (other than the Contractor or i~ sub~6ntracto~ This indemnification :and hold harmless provision:of this Agreement shall remain in effect, even if the AGENDA ITEM NO: 11 a MEETING DATE: 01/17/07 SUMMARY REPORT SUBJECT: RECEIVE FINAL REPORT ON THE CITY OF UKIAH WELL SITING STUDY AND AUTHORIZE STAFF TO PROCEED WITH REQUEST FOR BIDS (RFB) FOR TEST WELL DRILLING The City of Ukiah's available water supply may be insufficient due to pumping constraints to meet future peak demands in summer and during drought years. Accordingly, the City Council awarded a contract to Brown and Caldwell on May 15, 2006 to provide engineering assistance to develop additional local well capacity. Brown and Caldwell (BC) has completed Phase 1, a well siting study. This report presents the study methods and results, including the recommended locations for two exploratory test wells at potential sites for new municipal water supply wells. The analysis included a comprehensive review of available publications, well logs, environmental records and site visits. A copy of the report is attached for Council's review and BC will present a summary of the study at the meeting. The project team developed the following five criteria for use in screening City properties for potential test well sites, listed in order of importance: · Water Quantity (Anticipated Yield) · Water Quality (Naturally Occurring and Anthropogenic Constituents) · Environmental Impacts · Logistics and Engineering Feasibility · Cost Continued on pare 2 RECOMMENDED ACTION: Concur with the report recommendations and proceed wil. h RFB process for the test well drilling. ALTERNATIVE COUNCIL OPTIONS: Reject report recommendations and advise staff as to alternatives. Citizens Advised: N/A Requested by: Jeff Gould, Interim Public Utilities Director Prepared by: Ann Burck, Water Utilities Project Engineer Coordinated with: Candace Horsley, City Manager Attachments: N/A Approved: Ca.dace Horsley, C~y Manager After a thorough valley-wide evaluation of available information as detailed in the report, BC in conjunction with City staff, selected the following nine sites for detailed site screening evaluations: · Oak Manor Park · Grace Hudson Museum · Main Street Parking Lots · 900 Block North Oak Street · Gobbi Sub Station · Water Treatment Plant · South Ukiah Little League Park (Riverside Park) · Ukiah Redevelopment Agency Property near Airport · Granite Construction Quarry Based on the available information and BC's professional judgment, the two potential test well sites with the highest rankings are in order: · Oak Manor Park · South Ukiah Little League Park Both sites are located on gravel deposited by the Russian River, the most prolific water- bearing layer in the Ukiah Valley. A well at Oak Manor Park would be compatible with existing land use and the site has no significant identified water quality threats. The South Ukiah Little League Park site is also compatible with current land use. The wells would be installed without interruption to the current use of the property. The previous land use at the site of a wastewater treatment plant and past dumping of refuse are concerns, but testing of an existing well did not indicate water quality contamination. The remaining potential sites are judged poor locations for a new municipal well, and it is recommended that the City consider acquiring easements or parcels if additional well locations are needed. If the City Council concurs with the report recommendations, under Phase 2 of BC's current scope of work, they will proceed with the RFB process for test well drilling. Once bids have been received, Staff will return to the City Council for approval to award the contract. Funds have been budgeted for FY 2006-2007 under Account No. 820.3908.250.001 in the amount of $150,000 for test well drilling. FINAL. CITY OF UKIAH WELL SITING STUDY Prepared for City of Ukiah, Ukiah, California October 2006 F] NAL CITY OF UKIAH WELL SITING $TUDY Prepared for City of Ukiah, Ukiah, California Oclober 2006 201 North Civic Drive Suite 115 Walnut Creek, California 94596 Table of Contents City of Ukiah Well Siting Study TABLE OF CONTENTS LIST OF FIGURES ....................................................................................................................................................... IV LIST OF TABLES ......................................................................................................................................................... IV LIST OF ACRONYMS AND ABBREVIATIONS ............................................................................................................ V EXECUTIVE SUMMARY ......................................................................................................................................... ES-1 1, INTRODUCTION ..................................................................................................................................................... 1-1 1.1 Objectives ..................................................................................................................................................... 1-1 1.2 Scope of Work .............................................................................................................................................. 1-1 1.3 Description of the City ................................................................................................................................... 1-2 1.4 Limitations ..................................................................................................................................................... 1-2 2. DATA COLLECTION ............................................................................................................................................... 2-1 2.1 Records Search ............................................................................................................................................ 2-1 2.2 Field Visits .................................................................................................................................................... 2-1 2.3 City Data ....................................................................................................................................................... 2-1 2.4 Site Screening Criteria .................................................................................................................................. 2-2 3. GENERAL FINDINGS ............................................................................................................................................. 3-1 3.1 Water Quantity (Anticipated Yield) ................................................................................................................ 3-1 3.2 Water Quality ................................................................................................................................................ 3-9 3.3 Environmental Impacts ............................................................................................................................... 3-10 3.4 Logistics and Engineering Feasibility .......................................................................................................... 3-10 3.5 Cost ............................................................................................................................................................ 3-10 4. SITE SCREENING RESULTS ................................................................................................................................ 4-1 4.1 Site Evaluations ............................................................................................................................................ 4-1 4.1.1 Oak Manor Park ................................................................................................................................ 4-1 4.1.2 Grace Hudson Museum .................................................................................................................... 4-4 4.1.8 Main Street Parking Lots ................................................................................................................... 4-4 4.1.4 900 Block North Oak Street .............................................................................................................. 4-5 4.1.5 Gobbi Sub Station ............................................................................................................................. 4-5 4.1.6 Water Treatment Plant ...................................................................................................................... 4-5 4.1.7 South Ukiah Little League Park ........................................................................................................ 4-6 4.1.8 Ukiah Redevelopment Agency Property near Airport ....................................................................... 4-6 4.1.9 Granite Construction Quarry ............................................................................................................. 4-7 4.2 Test Well Site Recommendations ................................................................................................................. 4-7 4.2.1 Recommended Sites ......................................................................................................................... 4-7 4.2.2 Environmental Records Checks ........................................................................................................ 4-8 5. CONCLUSIONS AND RECOMMENDATIONS ....................................................................................................... 5-1 ii Table of Contents City of Ukiah Well Siting Study 6. REFERENCES ....................................................................................................................................................... 6-1 APPENDIX A ................................................................................................................................................................ A Oak Manor Park Site Photographs and Environmental Records Check Summary ................................................. A APPENDIX B ................................................................................................................................................................ B South Ukiah Little League Park Site Photographs and Environmental Records Check Summary .......................... B ill Table of Contents City of Ukiah Well Siting Study LIST OF FIGURES Figure 1 Geologic Map and City Properties ........................................................................................................... 3-3 Figure 2 Geologic Cross Section A-A'. .................................................................................................................. 3-5 Figure 3 Geologic Cross Section B-B'. .................................................................................................................. 3-6 Figure 4 Ukiah Valley Hydrographs ....................................................................................................................... 3-7 Figure 5 Locations of City and DWR Monitoring Wells .......................................................................................... 3-8 Figure 6 Potential Drill Site Locations .................................................................................................................... 4-3 LIST OF TABLES Table 1 Summary of Hydrogeologic Units in Ukiah Valley .................................................................................... 3-2 Table 2 Well Numbers and Type ........................................................................................................................... 3-9 Table 3 Depth to Water in Ukiah Municipal Water Wells ....................................................................................... 3-9 Table 4 Drill Site Screening Results, City of Ukiah ................................................................................................ 4-1 LIST OF ACRONYMS AND ABBREVIATIONS BC Brown and Caldwell CEQA California Environmental Quality Act City City of Ukiah DHS Department of Health Services DWR California Department of Water Resources EDR Environmental Data Resoumes LUST Leaky Underground Storage Tank mgd million gallons per day mg/L milligrams per liter PCB Polychlorinatad Biphenyls TDS Total Dissolved Solids USGS United States Geological Survey UST Underground Storage Tank Valley Ukiah Valley V CITY OF UKIAH WELL SITING STUDY EXECUTIVE SUMMARY The City of U 'kiah's (City) available water supply is subject to interruption during emergencies and may be insufficient to meet future peak demands in summer and during drought years. Accordingly, thc Cit3, is pursuing all options available to augment its portfolio of water-supply options. One of these options is to develop additional local groundxvater resources. This report presents the Ci~'s well siting study methods and results, including the recommended locations for two new municipal water supply wells. Analysis includes a comprehensive review of available publications, well logs, environmental records and site visits. Thc project team developed the following five criteria for use in screening City properties for potential test well sites, listed in order of importance: · Water QuantiB, (Anticipated Yield) · Water Quality (Naturally Occurring and Anthropogenic Constituents) · Environmental Impacts · Logistics and Engineering Feasibility · Cost After a thorough valley-wide evaluation of available information, Brown and Caldwell (BC), in coniunction with the City, selected the following nine sites for detailed site screening evaluations: · Oak Manor Park · Grace Hudson Museum · Main Street Parking Lots · 900 Block North Oak Street · Gobbi Sub Station · Water Treatment Plant · South Ukiah Little Leagme Park (Riverside Park) · Ukiah Redevelopment Agency Property near Airport · Granite Construction Quarry Based on the available information and BC's professional judgment, the two potential test well sites with the highest rankings are in order: · Oak Manor Park · South Ukiah Little League Park ES-1 Executive Summary City of Ukiah Well Siting Study The Oak Manor Park site ranks the highest overall and, therefore, is the top recommended location for a test xvell. The Oak Manor Park site is located over Recent Alluvium of the Russian River, the most prolific water- bearing unit in the Uldah Valley (Valley). A well would be compatible with existing land use and the site has no significant identified water qualit3- threats. The South Ukiah Little League Park (aka Riverside Park) site ranks the second highest overall and is also recommended for a test well. The South Ukiah Little League Park site is located over the moderately thick Recent ~Llluvium of the Russian River and a well would be compatible xvith current land use. The previous land use at the site ofa wastewater treatment plant and past dumping of refuse are concerns, but testing of an existing well for water qualit3, can address this concern prior to test well drilling. The remaining potential sites are judged poor locations for a new municipal well. It is therefore recommended that the City, consider acquiring easements or parcels if additional xvell locations are desired. BC obtained environmental records checks by Environmental Data Resources 0EDR) for a one-mile radius in the vicinity of the two sites. EDR radius checks search state and federal environmental databases to locate past spills, leaks, and other potential sites that could generate an environmental threat in the future. The EDR check indicated no previous activity at the Oak Manor Park site, but there are a number of relatively minor environmental sites upgradient of the site. The EDR check for the South Ukiah Ifttle League Park site indicated no activities of concern at the site or in the vicinity. BC recommends that the City proceed with preparations for constructing exploratory test wells at the Oak Manor Park and at the South Ukiah Little League Park sites. Preparations should include a discussion of water qual/ty issues and potential well designs with the California Department of Health Sen'ices (DHS) Spectral gamma and/or other special geophysical logs are recommended to permit identification of the contact between Recent Alluvium and P[io-Plcistocene Continental Deposits. This information will be valuable for well design. The test wells and aquifer testing will provide crucial data regarding the viability of constructing nearby production xvells. Invaluable test xvell information includes; · Site specific geology · Potential production capacity · Water quality · Static and pumping water levels · Environmental impacts of pumping · Well construction cost estimates ES-2 CITY OF UKIAH WELL SITING STUDY 1. INTRODUCTION Like many municipalities in California, the CiD' faces future water supply challenges. The City's current water supply from three wells and a Ranney collector well may not bc adequate to meet the City's water demands during demand peaks in the summer and during drought years. Total capacity of City supply is 6.6 million gallons per day (mgd), while the highest recent demand was 7.7 mgd in the year 2000 (City, 2005). Accordingly, the City is engaged in pursuit of a reliable water supply by developing additional groundwater resources through thc current project. This section describes thc objectives of this well siting study project, the current scope of work, a description of the City's water system and the limitations of thc current study. 1.1 Objectives The overall objective of the Ukiah Well Siting Study is to identify the best locations for and to drill and develop two test wells. Thc key challenges of thc project arc: · Site the wells to obtain thc highest yield possible. · Site and design thc wells to obtain good water quality and avoid treatment if possible. · Address public concerns and minimize potential impacts with respect to neighboring land uses, wells, cultural resources, and other environmental issucs~ The specific obiective of this letter report is to recommend the preferred location for two or more exploratory, test wells. 1.2 Scope of Work BC's scope is defined in the "City Groundwater Well Siting Study Scope of Services" bet-,veen the City and BC dated May 12, 2006. The approach to thc project has been organized into two phases, Well Feasibility/Well Siting Study (Phase I), and Drilling and Construction of Test Wells (Phase i1). BC's initial work involves the Phase l activities, which entail the following tasks: · Task 1 - Conduct Record Search · Task 2 - Conduct Hydrogeological Investigation · Task 3 - Determine Physical Parameter Characterization · Task 4- Obtain Environmental Checks · Task 5 - Prepare Well Siting SummaD, Report This letter report summarizes the results of thc Tasks 1 through 5. Once thc final test well locations arc selected by the City, BC will proceed to Phase II (DrilLing and Construction of Test Wells). 1-t 1: Introduction City of Ukiah Well Siting Study 1.3 Description of the City The CiB"s service area consists of the Cits, and surrounding areas. The City serves a population of about 15,600 persons through approximately 5,700 connections. Thc City's water supply is produced from a Ranney well surface xvater diversion and from wells 3, 4, 5, and 6. Cit3, Well 2 is out of service. In the past, when the City's supply was reduced due to flooding, the City has purchased water from the ML!lview Count5- Water District. 1.4 Limitations This report was prepared solely for the City in accordance w/th professional standards of the industl3, at the time the services were performed and in accordance xv/th the agreement between the City and BC dated May 12, 2006. This report is governed by the specific scope of work authorized by the City and is not intended to be relied upon by any other party. We have relied in part on information and instructions provided by City and information from other parties and, unless otherwise expressly indicated, have made no independent investigation as to the validity, completeness, or accuracy of such information. The City should consult counsel for advice on the legal aspects of water rights or environmental issues. t-2 CITY OF UKIAH WELL SITING STUDY 2. DATA COLLECTION BC conducted a records search for existing available information, completed field visits to candidate test well sites, and developed site selection screening criteria as described below. 2.1 Records Search Available information from public agencies was obtained and reviewed to provide information associated with thc geology; hydrogeology; history; and the performance and production of past and existing wells in the vicinity of the CID.. The key resources and respective information are listed in thc bibliography (Section 6), and include: · California Department of Water Resources (DWR) Water Well Drillers Reports. The reports provide information including well number, owner, perforations, water levels, pumping tests, location, log, and drill dates. · DWR Bulletin No. 142-1, Water Resources and Future Water Requirements, North Coastal Hydrographic Area Preliminary Edition (DWR 1965). This report provided background niformadon on hydrogeology. · DWR Bulletin t 18-Update 2003, California's Groundwater (DWR 2003). This report provided hydrogeologic information on the Valley. · United States Geological Survey (USGS) Topographic maps. The USGS 7.5-minute Ukiah Quadrangle (1958) and the Elledge Peak Quadrangle (1958) were used for base maps. · USGS Water Resource Publications (Cardwell t965, Farrar 1986). These reports provided hydrogeologic information on the Valley. · EDP Reports. These reports provided environmental information for areas near recommended test well sites. 2.2 Field Visits BC staff completed site visits on June 13 and 14, 2006 to perform site reconnaissance of City properties that were potential test well sites. Photographs and field notes were compiled to document the existing infrastructure and environmental conditions at and near the potential sites. BC also discussed groundwater conditions and ,>,'ell yields with local well driller Weeks Drilling, Inc. 2.3 City Data The City provided available well log information for existing wells in the Ciw's system and other previously compiled DWR Well Completion Reports (commonly referred to as well driller's reports). The information provided included well locations, boring logs, yields, and other available pertinent data. Thc City also supplied a map of the service boundaries, properties, and existing water system. Previous plans and reports prepared for the City were also obtained and reviewed, including the Water Supply Development Feasibility Assessment by Reynolds Inc (Reynolds, 2003). 2-1 P 130800 130558 - Ukiah Well Si[m9 S[udy 001 PROJECT MANAGEMEN BlI Deliverables Rept Fina! LJkla~l We¢I Sding Final Repot; do 2: Data Collection City of Ukiah Well Siting Study 2.4 Site Screening Criteria Thc City owns a total of 60 parcels, all of which were initially considered for test well drilling. An additional property that is expected to be available in thc future (Granite Construcfion's gravel quarDT) was also considered. The properties were initially screened to eliminate those with obvious fatal flaws using the criteria described in Section 3. Thc remaining nine priority sites were carefully evaluated through discussions with City staff, site visits, and analysis of available data. Potential xvell site ranking considered not only hydrogeologqc factors and analysis of available data such as long-term, reliable well yields and optimum xvatcr quality., but also non hydrogeologic issues such as proximity to existing infrastructure, surrounding land use, property availability, property restrictions and potential public concerns. The available data and BC's professional judgment were used to evaluate and rank the potential test well sites using the screening criteria. Section 3 describes the screcning criteria used in this xveil siting study. Each potential site was scored with respect to the five screening criteria. The resulting scores for each of the five criteria were then weighted and summed to produce the relarivc ranking of the potential locations. The CiD. anticipates exploratory, boring/test well drilling at two or more of the nine candidate properties. 2-2 CITY OF UKIAH WELL SITING STUDY 3. GENERAL FINDINGS This chapter discusses the five criteria used for site rankings and the general findings with respect to each site. Information obtained in support of this well siting study was reviewed and evaluated with respect to the following five criteria: · Water Quantity (Anticipated Yield) (30 pts): Water quantity is the most important selection criteria for a production well. Hydrogeology at the site influences the amount of water that can be produced by a well, and the best wells will be sited over hydrogeology that yields the most water. · Water Quality (Naturally Occurring and Anthropogenic Constituents) (20 pta): This criteria includes natural constituents, such as arsenic and boron, and anthropogenic constituents, such as gasoline. High quality ~vater is preferred to minimize treatment requirements before deliver5,.. · Environmental Impacts {20 pts): This criteria includes potential impacts to the environment near the well duting drilling, potential effects on other wells and nearby creeks during operation, and California Environmental Quality Act (CEQA) issues. · Logistics and Engineering Feasibility (15 pts): This criteria considers the available space for drilling a ~vell and other logistical issues including overhead for the drilling rig, and the ability to discharge water during well development and aquifer testing. · Cost (15 pts): This criteria considers the relative costs to develop a municipal well at each site. Factors considered include mitigation of construction and operational noise, amount of pipeline necessary to connect to the existing water system, aesthetic considerations, and CEQA mifi~gafion factors. The general findings with respect to these five criteria are summarized in Section 4. 3.1 Water Quantity (Anticipated Yield) This section uses the information compiled in the records search to develop an ovetwqew of the groundwater development potential based on geology, hydrogeology, historical grroundwater yields, and water level trends. A site with a high ranking in water quanrity would have to meet a number of criteria. A well at the site should penetrate productive groundwater aquifers, and be in an area where local groundwater trends are not decreasing. The site should have a large upgradient area to provide groundwater recharge, and should be k)cated away from other groundxvater wells to avoid well interference. The geology and hydrogeology of the Valley are summarized in Table 1, a compilation of available information on the four primary strarigraphic units underlying the Valley. The units are listed from youngest (Recent ~Uluvium) to oldest bedrock (the Mesozoic Franciscan and Knoxville Formations). The geologic ages, llthologies (characteristics), potential yields, and water-bearing potential are listed in columns from left to right. The central part of the Valley is underlain primarily by Recent Alluvium and Pleistocene Terrace Deposits, which generally overlie older Continental Deposits and the Mesozoic bedrock. A geologic map showing the City properties xvith the best potential for test wells and existing wells used to construct geologic cross sections is presented as Figure 1. 3-1 P 130000130558 UkiahWeilSiting Surly!001 PROJECTMANAGEMEN~11-Dehverableg Rep[ FinalUkahWellSitirlg FlnnlRepoddoc 3: General Findings City of Ukiah Well Siting Study · :l.~tl~n ~'ote~tMI .Imp,tcts an(: , Comments Thickest in central Well yields as Most likely to Quaternary Recent Unconsolidated portion of the high as 1,200 ~mpact creeks valley, gpm with specific and shallow (Pleistocene-Holocene) Alluvium gravels and sands, ranging from capacities from private wells. Excellent some boulders less than 10 0.5 to lO0 gpm Most susceptible to 100 feet per foot to contamination thick Variable Quaternary Pleistocene Unconsolidated red thickness, Low to moderate Terrace gravelly clay to potential in discontinuous Highly Fair to maximum sands and heterogeneous Poor (Pleistocene) Deposits sandy or silty gravel thickness of gravels 100 feet Primarily Pcody exposed consolidated, along east Low due to high Tertiary/Quaternary Continental poorly sorted side of valley percentage of fine (Pliocene/Pleistocene) Deposits clayey and sandy and at depth, sediment. Wells Heterogeneous Poor thickness yield less than 50 gravel, clayey sand, ranges from gpm. and sandy blue clay 1 to up to 2000 feet Highly faulted Groundwater Consolidated and folded; Franciscan marine rocks, outcrops found in secondary Mesozoic (Jurassic and and Knoxville sandstone, comprise porosity (fracture Very Cretaceous) Formations siltstone, shale, ridges along Poor to none flow) Water limited chert, serpentine, margin of (bedrock) greenstone, and valley and quality typically schist are found at poor (high depth magnesium) Sources: DWR 2003, DWR 1965, Farrar 1986, and Cardwel11965. 3-2 EAST Golf Legend o Wells Geologic Cross Section -- Major Roads ~ Rivers and Streams ~ City Property Geology Recent Alluvium Pleistocene Terrace Deposits Continental Deposits Franciscan and Knoxville Formations DAT~/17/06 900 Block North Oak Street Grace Hudson Museum Main Street Granite Construction Water Treatment Plant ''~ Oak Manor Park] 26 LJkiah Redevelo Agency Near Airport City of Ukiah Well Siting Study South Ukiah Littl ue Park \ River Unior \ i Figure Geologic Map and City Properties ] 3: General Findings City of Ukiah Well Siting Study DWR well completion reports by water well drillers were used to construct geolo~c cross sections in the study area. Driller's logs include descriptions of the material encountered. Driller's descriptions were used from ten wells in the Valley for cross sections. Table 2 presents the well tTpes constructed at each location, and Figure 1 shows the well and cross section locations. The cross sections show the lltholog~, described in thc well completion reports and tentative correlations of geologic units. The USGS indicates in two reports (Farter 1986, and Cardwell 1965) that thc contact between Recent Alluvium and Continental Deposits cannot bc readily determined from driller's descriptions, so it should be recognized that all contacts and correlations are interpretive and based on data of unknown quality.. Cross secdon A-A' (Figure 2) is a north-south section which illustrates the inferred hydrnstratigraphic units (geologic layers that have unique water-bearing characteristics)~ The cross section indicates inferred depth of Recent Alluvium in the central part of the valley. The cross section shows that xvells near the Russian River ~qpically arc drilled through recent alluvial gravels of the Russian River, with snme thin clay layers. Approximately 40 to 80 feet of favorable permeable recent alluvial gravels appear to be present beneath the central portion of the valley (Figure 2). This is consistent with information received from Weeks Drilling, Inc., who report thicknesses of permeable gravels are always less than 100 feet. Although gravels are present in the older underlying Continental Deposits, permeabili~ is typically much loxvcr and water quality poorer. The USGS also indicated that the Continental Deposits provide insufficient yields for municipal wells (Farrar 1986). The alluvial gravels are present in the Rogfina Count3, Water District wells located just east of the river across from East Gobbi Street. However, the alluvial gravels thin to the south and east towards Talmage. East-west cross section B-B' has also been constructed that shows lithologies and their relation to geologdc units in the central portion of the valley (Figure 3). Cross section B-B' indicates the estimated extent of Recent Alluvium, Continental Deposits and Mesozoic bedrock. Approximately 40 to 70 feet of permeable alluvium appears present. Groundwater beneath most of the City generally flows east toward the Russian River, and then south down the Valley (Farrar 1986). BC's review of available groundwater publications and websites indicates that long term water levels are generally stable in the Valley, as shown in DWR hydrographs (graphs of groundwater water levels over time). Hydrographs for wells 15NI2W08L01 and 15N12W34Q01 are shown in Figure 4. Monitoring well and City well locations are indicated on Figure 5. The hydrograph for monitoring well 15N12W08L01 shows that water levels fluctuate between three and ten feet from spring to fall, and that spring water levels have fluctuated between 15 and 22 feet below ground surface. The hydrograph for monitoring xvell 15N 12W34Q01 shows that water levels fluctuate between 12 to 25 feet from spring to fall, and that spring water levels have fluctuated between nine and 21 feet below ground surface. Both hydrographs show a small decrease in spring groundxvater as a response to the drought period from 1991 to 1994. Both hydrographs also show an increase in spring groundxvater levels from 2004 to 2006. Statistics of daily monitoring of three CitT municipal xvater wells 3, 4, and 5 (Table 3) indicate that groundwater levels in the municipal wells are stable or rising from 2004 to 2006, which is consistent with the DWR hydrographs (Figure 4). It should be noted that the yields for wells 3, 4, and 5 are approximately 600 gpm, 800 gpm, and 350 gpm, respectively. Some City wells have declining yields, due to a number of factors that may include age, clogging, and local water table declines. Overall the data indicate a relatively shallow and stable water table aquifer. P:\30000\130558 WC Ukiah Well Siting Elevation (feet above MSL) Z Ackerman Creek Orrs Creek Projected 800' west Cross Section B-B' Elevation (feet above MSL) P:\30000\130558 WC Uk[ah Well Sitlng Elevation (feet above MSL) MESOZOIC BEDROCK 8 Gibson Creek Section A-A' Russian River Elevation (feet above MSL) o o < 0 3: General Findings City of Ukiah Well Siting Study 6§0, , , 640- 630- 620- - 610- 600- Groundwater Levels. 15N12WOSLOOiM Ukiah Va] le~ .............................. o - 10 ~ 2O T 3O 1965 - 40 1970 1975 1980 1985 1990 1995 2000 2005 2010 Source: DWR water data libraD, at: http://wdl.water, ca.gov/ 590, Groundwater Levels. 15N12W34QOOIM Ukiah Val leg 570- G.S. £1evatlon = 588 d ~ 20 - 30 - 40 Source: DWR water data library at: http: //wdl.water.ca.gov / Figure 4 Ukiah Valley Hydrogrephs 3-7 *. . - .. ~ · ,~ .: t ' .'. Ma o Roads , ' ~RivemandS,eams ' ~ ~ ~, . N ]30558 Ci~ of Ukiah Well Siting Study Figure 8/17/06 Locations of City and DWR Monitoring Wells 5 FILE://Bcsac01/GIS/Ukiah/MXD\Figure 5 - Ukiah City and DWR Wells mxd 3: General Findings City of Ukiah Well Siting Study City Well #5 3 Pdvate Domestic 4 Industrial 5 Industrial 8 Industrial 11 City Well (Park) 12 Public Supply 15 Private Domestic 26 Private Domestic 20R USGS Well (City Well Note: See Figure I for well /ocation 2004 24.2 21 0 64.3 40.3 31.8 24.4 Average 2005 23.2 19.9 66.0 38.7 28.4 24.1 2006 19.5 144 64.2 40.0 28.2 19.9 2004 17.0 150 55.0 36.0 26.0 16.0 Minimum 2005 15.0 150 58.0 35.0 25.0 10.0 2006 14.0 6.5 56.0 40.0 16.0 10~0 2004 32.0 230 72.0 48.1 41,7 33.2 Maximum 2005 26.5 220 75.1 44.0 34.5 290 2006 25.0 205 75.0 40.0 34.0 245 3.2 Water Quality This section uses thc information compiled in thc records search to develop an ovetwiew of thc groundwater qualiD' based on existing studies, geolog3,, and hydrogeology. A high ranked would not be in close proximity to contamination sources and would be in an area that does not have a high number of private septic systems. Groundwater quality in the Valley groundwater basin is generally good, with varied amounts and ratios of mineral constituents. Groundwater is typically of bicarbonate character, with calcium-bicarbonate groundwater in thc southern portion of thc basin, and magnesium-bicarbonate gu:oundwatcr in the eastern central portion of thc basin, according to the USGS (Cardwell 1965). Thc total dissolved solids (TDS) in thc Valley ranges from 108 to 401 milligrams per liter (mg/L), and is generally higher in older geologic formations and increases towards the edges of thc Valley (Farrar 1986). According to DWR Bulletin 118, TDS ranges from 87 to 301 mg/L and averages about 166 mg/L (DWR 2003). Turbidity and/or surface water influence can be a concern in wells immediately adjacent to thc river. Wells with high boron and carbon dioxide concentrations are present in several areas along the edges of the Valley, typically near fault zones (Farrar 1986). Verbal reports also indicate that poorer qualit3, water occurs 3-9 3: General Findings City of Ukiah Well Siting Study on thc west side of the valley 0DWR 2003). Areas with poorer quality water (including high magncsium) appear to be related to the proximity to the Mesozoic bedrock, and areas near the edge of the basin may be receiving recharge to the sedimentary aquifer from the bedrock through fracture flow (Farrar 1986). 3.3 Environmental Impacts The assessment of potential environmental impacts for a proposed new water supply well location was based on anticipated impacts on water levels of nearby private wells (based on proximity, aquifer parameters, and screen depths) and on adverse effects on nearby creeks, wetlands, critical habitats, sensitive species, or other biological resources. The well siring study also considered the compatibility of a new supply well ~vith existing zoning and land use, and the potential for adverse effects on cultural or visual resources. Thc potential for short-term adverse effects during well drilling and construction on neighbors (air, noise, and traffic), based on number and proximity, of neighbors, may require some mitigation at certain sites. 3.4 Logistics and Engineering Feasibility The feasibility of drilling and constructing a new well at a particular site also depends on a number of logistical and engineering factors. The site should have electrical power, but not be located under overhead power lines that restrict access. The site should not be near existing sewer lines, and should have a location to such as a storm drain or vacant field. The site must also be accessible for drilling and maintenance equipment with sufficient space to construct treatment facilities (if necessaDg. 3.5 Cost The four factors provided above affect not only the feasibility of drilling and constructing a successful well in particular locations, but also the cost of such a project. Therefore, the last criterion considered the overall cost of infrastructure. Factors that influence cost include: proximity to the City's water supply lines, necessary site improvements, drilling depths and conditions, and CEQA issues. The significant site-specific cost implications are highlighted in Section 4. 3-10 P 13000013¢558 UkiahWellSit,ngS!trdy001 PROJECTMANAGEMENP11 Deliverables%Repl Final%Ukiai~WellSrtin~FinalReportdoc CITY OF UKIAH WELL SITING STUDY 4. SITE SCREENING RESULTS Nine potential test well sites xvere selected from thc 60 City properties and the Granite Construction Quarry for further analysis. The properties were initially screened to eliminate those with obvious fatal flaws, and thc nine sites were visited and carefully evaluated using the criteria described in Section 3. 4.1 Site Evaluations The nine potential test xvell locations arc shown on Figure 6 and a summatT of the results of the scoring for each site are provided below in Table 4, and each site is discussed bdow. Maximum Possible Points 30 20 20 15 15 100 Oak Manor Park 20 20 16 14 12 82 1 Grace Hudson Museum 10 5 10 10 13 48 Main Street Parking Lots 5 10 20 12 14 61 900 Block Oak Street 0 10 5 10 10 35 Gobbi Sub Station 23 10 20 0 5 58 Water Treatment Plant 2 18 20 15 15 70 South Ukiah Little League Park 30 8 18 15 8 79 2 Ukiah Redevelopment Agency Property near Airport 5 15 20 15 12 67 Granite Construction Quarry 20 15 20 5 0 60 4.1.1 Oak Manor Park The Oak Manor Park site, located east of Highway 101, and north of East Gobbi Street near Gibson Creek (Figure 6), is the top ranked site. Current land use at this site consists of recreational fields, a parking lot, and tennis courts. Siting the well within the park and addressing impacts would be coordinated with the City Parks Department. Nearby land use includes a mobile home park, residential housing, and agriculture. This site has available open space for drilling and is located near an eight inch water supply pipeline. Highlights of this site include: · The Recent gravel alluvium at this site is expected to be of adequate thickness for acceptable yields (Figures 2 and 3). · Although there are some minor potential contaminant sources upgradient to the west and northwest, water quality issues are not anticipated with the Oak Manor Park site. · Regional natural water quali[T is expected to be good in the center of the Valley, where the Oak Manor Park site is located. P 130300130558 UkiahWellS~tingSludy001 PROJECTMANAGEMENI'11-Dehverables~Repl FinalUkiahWellSiting Fi'salReportdoc 4: Site Screening Results City of Ukiah Well Siling Study · The property is owned by the City and is situated in close proximity to infrastructure for water · The size and location of the Oak Manor Park site provides accessibili~, for drilling and maintenance equipment. · Due to the close proximity to residences, sound mitigation or limited drilling should be considered. Summary: There are no major issues at the Oak Manor Park, the top ranked and recommended site for test well drilling. 4-2 Legend -- ¢~ ~L, u.kiah Re.d.evel.o?me? I Streets % ~'~-- ~ ~1 / N '~'~'- Rivers a nd St ream s ~-~'~ ~ ~ ~ll / 0 025 05 130558 City of Ukiah Well Siting Study Figure 8/17/06 Potential Drill Site Locations 6 FILE //Bcsac01/GIS\Ukiah/MXD/Figure 6 - Ukiah Potential Site Locations mxd 4: Site Screening Results City of Ukiah Well Siting Study 4.1.2 Grace Hudson Museum The Grace Hudson Museum site is located east of South Main Street and south of East Clay Street in Ukiah (Figure 6). Current land use at this site includes a museum and associated landscaping, a parking lot, and an abandoned tennis court. Nearby land use includes light industrial activities to the north, and the railroad to the east. The site was previously a hub of activity for early settlers and the Pomo Indians. The site has available open space for drilling and is located near an eight inch water supply pipeline. The site is not anticipated to overlie alluvium of adequate thickness. Highlights of this site include: · The yield from a new municipal supply ~vell would probably be insufficient because the thickness of recent gravel alluvial gravels is expected to be thin. Since this site is located at the edge of the Valley with a limited recharge area, the sustainability would also be questionable. · Nearby land uses including railroad tracks and light industrial activities pose thc potential for sources of groundwater contamination. · Regional natural water qua[iD, is expected to be poor on the edges of the Valley, where the Grace Hudson Museum site is located. · Previous site history related to thc Pomo Indians and early setters would likely necessitate a cultural survey prior to drilling. · Thc property is owned by the City and is situated in close proximity to infrastructure for water · Thc size and location of the open spaces in the Grace Hudson Museum site provide accessibility for drilling and maintenance equipment. Summary: Thc Grace Hudson Museum site is not recommended for test well drilling due to a potential low yield, xvater qualit5,, and environmental issues. 4.1.3 Main Street Parking Lots The Main Street Parking Lots site is located east of North Main Street and north of East Standley Street (Figure 6). Current land use at this site consists of parking areas paved with asphalt. Nearby land use includes a motor pool facility to the east. Previous nearby land uses on State Street including gas stafons are a water quality concern for this site. The site has sufficient open space for drilling and is located near an eight inch water supply pipeline. Highlights of this site include: · The yield from a nexv municipal supply well would probably be insufficient because the thickness of recent gravel alluvial gravels is expected to be thin. Since this site is located at the edge of the Valley with a limited recharge area, the sustainabllity would also be questionable. · Abandoned gas stafons along State Street and a City vehicle yard nearby are potential sources of contamination that would impact water quality. · Regional natural water quality is expected to be poor on the edges of the Valley, where the Main Street Parking Lots site is located. · The property is owned by the City and is situated in close proximity to infrastructure for water · The site has adequate space for drilling, and is located adiacent to Gibson Creek. Summary: The Main Street Parking Lots site is not recommended for test well drilling, due to concerns regarding yield and water quality. 4-4 4: Site Screening Results City of Ukiah Well Siting Study 4.1.4 900 Block North Oak Street The 900 Block North Oak Street Site is located east of North Oak Street and south of Gibson Street, adjacent to Orr Creak (Figure 6). Current land use at this site consists of an undeveloped municipal park. Nearby land use consists of single family residential housing and riparian habitat. The site has adequate space fi)r drilling and is located near a ten inch water supply pipeline. Highlights of this site include: · The yield from a new municipal supply well would likely be inadequate due to the thin expected thickness of Recent Alluvium and limited recharge area. · Regional natural water quality is expected to be poor on the edges of the Valley, where the 900 Block North Oak Street site is located. · Contaminant water quality issues are not anticipated with the 900 Block North Oak Street site. · The property is owned by the City and is situated in close proximity to infrastructure for water · The size and location of the open spaces at the site is sufficient for drilling and maintenance equipment. · Duc to the close proxinti%, to residences, sound mitigation measures would likely be necessary. Summary: The 900 Block North Oak Street site is not recommended for test well drilling due to concerns with yield and sustainability. 4.1.5 Gobbi Sub Station The Gobbi Sub Station site is located south of Gobbi Street and East of South Orchard Avenue (Figure 6). Thc site is an electrical substation, with transformers, vaults, and high voltage electricity lines. Nearby land usc includes Highway 101, an empty lot, and single family residences. The site's limited space for drilling, and safety issues created by drilling in proximity to high voltage electric lines prohibit drilling at this site. Highlights of this site include: · The Recent gravel alluvium at this site is expected to be of adequate thickness (Figure 3). · Thc current and past land use at this site poses the potential for sources of contamination. · Regional natural water quality is expected to be good toward the center of the Valley, where the Gobbi Sub Station site is located. · The site is of insufficient size and there are safety concerns related to drilling near power lines. · The proper%, is owned by the Ci~' and is situated in close proximity to infrastructure for water conveyance. Summary: The Gobbi Sub Station site is not recommended for test well drilling, primarily due to logistical and engineering concerns. 4.1.6 Water Treatment Plant The Water Treatment Plant site is located east of Highway 101 off of City Well Road (Figure 6). This site is the location of the City's Ranney collector well, well numbers 1, 2 and 5, and associated xvater treatment and storage facilities. Nearby land use includes Highway 101, agricultural fields, and open space along the railroad. The site has available spaces for drilling and is located near water mains. The site is expected to overlie a significant thickness of alluvium, ho~vever potential interference between a new well and existing wells is a significant concern. Well interference occurs when the drawdown from the pumping of one well reduces thc amount of available water to another weil. Highlights of this site include: P !30(](i0130558 dkiahWel!Sit:ngStudy0Ol PROJECTMANAGEMENT11 Deliverables~Rept Final[Jkiitl WellSillngFnalRepor[doc 4: Site Screening Resutts City of Ukiah Well Siting Study · Thc Recent gravel alluvium at this site is expected to be adequate (Figure 3). · Potential interference between a new well at this site and the Ranney collector well and City, Well #5 · Water quality issues are not anticipated with this site unless the well is located too close to the Russian · Thc property is owned by the City and is situated in close proximi%- to infrastructure for water conveyance, and storage. · Thc size and location of this site provides accessibility for drilling and maintenance equipment. Summary: The Water Treatment Plant site is not recommended for test well drilling due to concerns regarding interference xvith existing City wells. 4. t.7 South Ukiah Little League Park The South Ukiah Little League Park site (also known as Riverside Park), located at the eastern end of Gobbi Street near the Russian River (Figure 6), is the second highest ranked site for drilling. Current land use at the site consists of a bike track and baseball fields, and nearby land use is agricultural. This site is the location of the Ci~,'s former xvastewater treatment plant and associated sewage treatment ponds. After abandonment, the dumping of construction debris and yard waste has occurred at some of the ponds. The previous land uses at this site create a concern for water quality. Water quality testing at a City Parks Department well on the properB' did not indicate the presence of groundwater contamination. Thc water quality in the Rogina Count3., Water District wells on the east side of the River is also good. This site has large open spaces for drilling, and is located 1,000 feet from a six inch-water supply pipeline. Potential issues with winter flooding can be mitigated by building an elevated platform for this well, allowing operation during flood season. Highlights of this site include: · The Recent gravel alluvium at this site is expected to be sufficient. · Previous use of the site as a wastcxvater treatment plant and past dumping may cause water quality issues at this site, which should be addressed by water quality sampling. · Regional natural water quality is expected to be good toxvard the center of the Valley, where the South Ukiah Little League Park site is located. · Thc property is owned by thc City and is situated approximately 1,000 feet from the nearest water pipeline. · The size and location of this site provides accessibility for drilling and maintenance equipment. · Flooding issues at this site can be mitigated through construction of an elevated well pad, making it feasible to operate the well during flooding, although this will be an added expense. Summary: The South Ukiah Little League Park site is the second ranked potential site and is recommended for test xvell drilling. 4. t.8 Ukiah Redevelopment Agency Property near Airport The Ukiah Redevelopment Agency Property near the City Airport is located southeast of the corner of Airport Park Boulevard and Airport Road (Figure 6). The site consists of empty grass fields, and is near the Mendocino Brewing Company, an abandoned lumber recycling facilJ.~,, and Highway 101. The site has large open spaces for drilling, and is located near a twelve inch pipeline. Highlights of this site include: · The yield from a new municipal supply well would be uncertain due to the unknown thickness of Recent Alluvium at this site. P~130300~130558 UkiahWellSl(,ng Study001 PROJECTMANAGEMENT11-Delivefables~Repl FinalUklahWellSl[in9 FiqalReporldoc 4: Site Screening Results City of Ukiah Well Siting Study · Previous land use at the abandoned lumber recycling facility may be a potential source of groundwater contamination. · Regional water natural quali~, is expected to be poor on the edges of the Valley, -,*-here the Ukiah Redevelopment Agency Property near Airport site is located. · The size and location of the open spacc at the site provide accessibiliu' for drilling and maintenance equipment. · The propert3, is owned by the City and is situated in close proximity to infrastructure for water conveyance. Summary: The Ukiah Redevelopment Agency ProperS- near Airport is not recommended for test weli drilling, primarily due to potential for limited yields. 4.1.9 Granite Construction Quarry The Granite Construction Quart3, site is located on the cast side of the Russian River off of Redemeyer Road. The site is currently the location of a large pond left by gravel extraction operations, and nearby land usc primarily consists of agriculture and riparian open space. The site has open space for drilling, and is expected to overlie alluvium. This site's location and non-city ownership make this site expensive to develop. A pipeline would need to be drilled under or constructed over the Russian River to connect a well at this site to thc Ci~,'s water system, which ~vould be expensive and difficult to permit. It is too great a distance to install a collector lateral from the Ranncy well (over 600 feet, according to Layne Christcnson Company). A lease or purchase of land at the site would also be required to vertical drill a weli at this site. Highlights of this site include: · The Recent Alluvium at this site is expected to be of adequate thickness. · Water quality contamination issues are not anticipated with this site, but natural water quality may be poor due to proximity to faults and bedrock. · The size and location of the open space at the Granite Construction Quaro, site provides accessibili~, for drilling and maintenance equipment. · The propcrt5- is not owned by the City and a lease of land or a purchase of the property would be required ptior to drilling. · Thc properS, site is remote from infrastructure for water conveyance, and an expensive and difficult to permit pipeline under thc Russian River would be required to connect to a v-ell at this location. Summary: Granite Construction Quarry site is not recommended for test well drilling due to cost issues. 4.2 Test Well Site Recommendations The following section includes a summary of the recommended sites and results of the environmental record check. 4.2.1 Recommended Sites As summarized in thc drill site screening matrix (Table 4), the two potential test well sites with the highest rankings are: · Oak Manor Park · The South Ukiah Little League Park 4-7 4: Site Screening Results City of Ukiah Well Siting Study Each of the two top ranked sites scored well for water quantity (well yield), environmcntal impacts, and logdsfical and engineering factors. The Oak Manor Park site ranks the highest overall and, therefore, is the first recommended location for a test well. The Oak Manor Park site is located over Recent Alluvium and has no significant identified water quality threats. Existing land uses at the site include recreational grass fields, a parking lot, and tennis courts. Photographs of thc site are included in Appendix A. The adjacent Gibson Creek is ephemeral and thus not expected to be impacted by pumping at the site, but an aquifer test will be conducted to confirm sustainability of the resource and evaluate environmental impacts. The South Ukiah Little League Park ranks the second highest overall and is also a recommended location for a test well. The South Ukiah Little League Park is expected to be located over the Recent Alluvium, and has compatible land use activity. The previous land use at the site ora wastewater treatment plant and historical dumping are concerns, but testing of an existing well for water quahty did not reveal contamination. Current land use at this site includes a baseball fields, parking lots, and empty fields. Photographs of the site arc included in Appendix B. Thc remaining sites investigated during this evaluation have critical flaws that make them poor candidates for a water supply well. Since the City may need additional well sites in the future, the City should consider the acquisition of additional properties for test well(s). 4.2.2 Environmental Records Checks A check of existing environmental records ~vas conducted for BC by subcontractor EDR. EDR performed a check for the two recommended sites, and the records search indicated that there were no siguificant threats to groundwater near either site. EDR radius checks search environmental databases such as the National Priority (Superfund) List, the United States Department of Transportation Hazardous Materials Information Reporting System, and the California Department of Toxic Substance Control to locate past spill/leak histoD- and current threats in specific areas. Thc executive summaries from thc EDR reports for the Oak Manor Park site and the South Ukiah Little League Park site have been provided in Appendix A and B respectively. Groundwater on the west side of the Valley is expected to move from west to east, towards the Russian River (Farter 1986). Potential groundwater contaminants are a greater threat to a well if the contaminants are located upgradient of the site. The Oak Manor Park site had a number of potential contaminant sources within a ½ mile radius, however none of the sources pose a significant threat to water qua[ity at the site. There were four sites within 1/4 mile of the Oak Manor Park site: · two underground storage tanks (LIST), · one leaky underground storage tank (LUST), and · one hazardous waste generator that transfers its waste to another location for disposal. The two UST sites have not leaked and are not a significant threat to water quality at Oak Manor Park. The LUST site has leaked, but has since been cleaned up. The hazardous waste generator transfers its waste to another location, docs not store large amounts of waste on site, and is iudged to not be a significant threat. Within ½ mile of the Oak Manor Park site, the EDR search identified two additional LUST sites and one landfill operated by the City. The LUST sites leaked petroleum, which t3~pically does not travel more than several hundred feet, and are therefore judged to not be a significant threat to the Oak Manor Park site. The identified landfill site was mislocated and is actually located two miles east in the foothills on Vichy Springs Road (Kageyama 2006) and is thus not a concern. ~-8 P:130000130558 UkiahWeilSitlngSh]Oy001 PROJECTMANAGEMEN%11 D¢iverablesRep[ FinalUkiaflWellSitingFinalReoor[doc 4: Site Screening Results City of Ukiah Well Siting Study Thc South U 'kiah IAtdc League Park site had a single LUST sitc within 72 mile. The LUST site was mitigated and thc case was closed by thc Regional V,?ater QualJt5, Control Board, so it is judged to not pose a significant threat to water quality at the site. 4-9 CITY OF UKIAH WELL SITING STUDY 5. CONCLUSIONS AND RECOMMENDATIONS BC has completed the well siting study (Phase I/Task 1) for the City. City properties were initially screened to eliminate those with obvious fatal flaws, and the remaining nine priority sites were visited and carefully evaluated using the criteria described in Section 3. The publications, well logs, site visits, and consultations w/th the Cit7 have led to the site scores and relative rankings sho~vn in Table 4. Based on the available information and the Team's professional judguaent, the two potential test xvell sites with the highest rankings arc: · Oak Manor Park · South Ukiah Little League Park Thc txvo top ranked sites scored similarly for most criteria. Thc primary differentiating factor is water quality, since previous land use at the South Ukiah IJttle League Park may have negative effects on groundwater quality. Water quality testing at an existing well that supplies water to the baseball fields at thc site is recommended prior to drilling at the South Ukiah Little League Park. Thc remaining potential sites are judged poor locations for a new municipal well. It is therefore recommended that the City consider acquiring easements or parcels if additional well locations are desired. Based on the above, BC recommends that the City proceed with preparations for constructing exploratory test wells at thc Oak Manor Park and at the South Ukiah Little League Park sites. Spectral gamma and/or other special geophysical logs are recommended to permit identification of thc contact between Recent Alluvium and underlying Continental Deposits, since this information will be critical for weLl design. Thc test wells and aquifer testing will provide crucial data regarding the viability of constructing production wells at each site. Invaluable information derived from each test well includes: · Site-specific geology · Potential production capacity · Water quality · Static and pumping ~vater levels · Environmentalimpacts of pumping · Wellconstruction cost estimates Because of potential water quality issues and because the thickness of thc permeable recent alluvium is relatively thin, preliminary discussions have been initiated xvith DHS regarding the locations and potential weLl construction details. The normal requirement ora 50 foot seal would limit well yields, and an exemption for a 30 foot seal may be recommended after test well drilling. P t3000O 130558 - Uk~ah Well Si[ing Study 0(}1 PROJECT MANAGEMENT 11 DeliverabJes!Rep!- FinalNUkiah Well Siting Final Repod doc CITY OF UKIAH WELL SITING STUDY 6. REFERENCES California Department of Water Resources. August 2006. [Pater Data lJbracy- Home. Accessed on 20 July 2006. Available from: http://wdl.watcr.ca.gov/ California Department of Water Resources, 1965. Bul/e/in No. 142 1, [Pater Resources and Future [Pater Requirements, North Coastal H9~dmgraphic Area Preliminary gdi/ion. California Department of Water Resources, 2003. BuZ/etin 118, California's Groundwater Update 2003. Uks~h h~a/Oy Groundwater Basin. Accessed on 7-21-06. Available from: http://xx-*x~x'.dpla2.watcr.ca.?v/publications/groundwater/bulletin118/basins/pdfs desc/1-52.pdf Cardwell, G.T., 1965. Geology and Ground [Pater in Russian tO~er [/alle~, Areas and in Round, La½,tonvi/le and I J/lie I.ake Va~ys, Sonoma and Mendocino Counties, California. USGS Water Supply Paper 1548. Ciu' of Ukiah, Request for Proposal- Groundwater [Pe/l Siting 3'tud~ RFP, April 2005. Driscoll, Fletcher G., 1986. Groundwater and [pells. Johnson Filtration Systems Inc., St. Paul, Minnesota. Farrar, C.D., 1986. Ground[Pater Resources in Mendodno County, California. USGS Water-Resources Investigations Report 85 4258. Kageyama, Ben. 17 August 2006. (CiB' of Ukiah Solid Waste). Telephone conversation xvith J. Ayres of Brown and Caldwell, Sacramento, California. Reynolds Inc. 2003. [Pater Supply Development Feasibil4/~ Assessment. Ranney Division, Reynolds, Inc. Dublin, Ohio. APPENDIX A Oak Manor Park Site Photographs and Environmental Records Check Summary A Oak Manor Park Site Photographs (June 13, 2006) The EDR Radius Map with GeoCheck® Oak Manor Park Oak Manor Dr Ukiah, CA 95482 Inquiry Number: 01730936.1r August 07, 2006 R® Environmental Data Resources Inc The Standard in Environmental Risk Management Information 440 Wheelers Farms Road Milford, Connecticut 06461 Nationwide Customer Service Telephone: 1-800-352-0050 Fax: 1-800-231-6802 Internet: www.edmet.com TABLE OF CONTENTS SECTION PAGE Executive Summary_ ....................................... ES1 Overview Map ......................................... 2 Detail Map ............................................. 3 Map Findings Summary ..................................... 4 Map Findings .................................................. 6 Orphan Summary ............................................ 25 Government Records Searched/Data Currency Tracking ................... UR-1 GEOCHECKADDENDUM Physical Setting Source Addendum ................................... A-1 Physical Setting Source Summary ................................. A-2 Physical Setting SSURGO Soil Map_ .................................... A-5 Physical Setting Source Map ......................................... A-7 Physical Setting Source Map Findings .......................... A-8 Physical Setting Source Records Searched ............................... A-39 Thank you for your business. Please contact EDR at 1-800-352-0050 with any questions or comments. Disclaimer - Copyright and Trademark Notice This Report contains certain information obtained from a variety of public and other sources reasonably available to Environmental Data Resources, Inc. It cannot be concluded from this Re orr that covera e information for the tar et and surroundin pro erties does no ex s from other sources. NO WARRANTY EXPRESSED OR IMPLIED, IS MADE W~TSOEVER IN CONNECTION WITH THIS REP~RIT. ~PI~vIRONMENTAL DATA RESOURCES, INC. SPECIFICALLY DISCLAIMS THE MAKING OF ANY SUCH WARRANTIES, INCLUDING WITHOUT LIMITATION, MERCHANTABILITY OR FITNESS FOR A PARTICULAR USE OR PURPOSE. ALL RISK IS ASSUMED BY THE USER. IN NO EVENT SHALL ENVIRONMENTAL DATA RESOURCES, INC. BE LIABLE TO ANYONE, WHETHER ARISING OUT OF ERRORS OR OMISSIONS, NEGLIGENCE, ACCIDENT OR ANY OTHER CAUSE, FOR ANY LOSS OF DAMAGE, INCLUDING, WITHOUT LIMITATION, SPECIAL, INCIDENTAL, CONSEQUENTIAL, OR EXEMPLARY DAMAGES. ANY LIABILITY ON THE PART OF ENVIRONMENTAL DATA RESOURCES, INC. IS STRICTLY LIMITED TO A REFUND OF THE AMOUNT PAID FOR THIS REPORT. Purchaser accepts this Report "AS IS". Any analyses, estimates, ratings, environmental dsk levels or risk codes provided in this Report are provided for illustrative purposes only, and are not intended to provide, nor should they be interpreted as providing any facts regarding, or prediction or forecast of, any environmental risk for any property. Only a Phase I Environmental Site Assessment performed by an environmental professional can provide information regarding the environmental risk for any property. Additionally, the information provided in this Report is not to be construed as legal advice. Copyright 2006 by Environmental Data Resources, inc. All rights reserved. Reproduction in any media or format, in whole or in part, of any report or map of Environmental Data Resources, Inc., or its affiliates, is prohibited without pdor wdtten permission. EDR and its Iogos (including Sanborn and Sanborn Map) are trademarks of Environmental Data Resources, Inc. or its affiliates. All other trademarks used herein are the property of their respective owners. TC01730936.1r Page 1 EXECUTIVE SUMMARY A search of available environmental records was conducted by Environmental Data Resources, Inc (EDR). The report was designed to assist parties seeking to meet the search requirements of EPA's Standards and Practices for All Appropriate Inquiries (40 CFR Part 312), the ASTM Standard Practice for Environmental Site Assessments (E 1527-05) or custom requirements developed for the evaluation of environmental risk associated with a parcel of real estate. TARGET PROPERTY INFORMATION ADDRESS OAK MANORDR UKIAH, CA95482 COORDINATES Latitude (North): 39.146400 - 39° 8' 47.0" Longitude (West): 123.192700 - 123° 11' 33.7" Universal Tranverse Mercator: Zone 10 UTM X (Meters): 483347.8 UTM Y (Meters): 4332832.5 Elevation: 597 ft. above sea level USGS TOPOGRAPHIC MAP ASSOCIATED WITH TARGET PROPERTY Target Property Map: Most Recent Revision: 39123-B2 UKIAH, CA 1975 TARGET PROPERTY SEARCH RESULTS The target property was not listed in any of the databases searched by EDR. DATABASES WITH NO MAPPED SITES No mapped sites were found in EDR's search of available ("reasonably ascertainable ") government records either on the target property or within the search radius around the target property for the following databases: FEDERAL RECORDS NPL .................. National Priority List Proposed NPL .............. Proposed National Priority List Sites Delisted NPL ....... National Priority List Deletions NPL RECOVERY ........... Federal Supedund Liens CERCLIS_ ................... Comprehensive Environmental Response, Compensation, and Liability Information System CERC-NFRAP_ ......... CERCLIS No Further Remedial Action Planned CORRACTS ................. Corrective Action Report RCRA-TSDF_ ................ Resource Conservation and Recovery Act Information RCRA-LQG ................ Resource Conservation and Recovery Act Information TC01730936.1r EXECUTIVE SUMMARY 1 EXECUTIVE SUMMARY ERNS .......... Emergency Response Notification System HMIRS ................ Hazardous Materials Information Reporting System US ENG CONTROLS___ Engineering Controls Sites List US INST CONTROL Sites with Institutional Controls DOD ............ Depar[ment of Defense Sites FUDS .............. Formerly Used Defense Sites US BROWNFIELDS_ ....... A Listing of Brownfields Sites CONSENT ............... Super[und (CERCLA) Consent Decrees ROD ............ Records Of Decision UMTRA_ .............. Uranium Mill Tailings Sites ODI .................. Open Dump Inventory TRIS ................ Toxic Chemical Release Inventory System TSCA_ ................ Toxic Substances Control Act t- ~ ~S_ .................. FIFRN TSCA Tracking System - FIFRA (Federal Insecticide, Fungicide, & Rodenticide Act)Fi-SCA (Toxic Substances Control Act) SSTS ................. Section 7 Tracking Systems ICIS ................... Integrated Compliance Information System PADS ................ PCB Activity Database System MLTS_ ............... Material Licensing Tracking System MINES .............. Mines Master Index File FINDS ................. Facility Index System/Facility Registry System RAATS .............. RCRA Administrative Action Tracking System STATE AND LOCAL RECORDS AWP ................. Annual Workplan Sites Cai-Sites ................. Calsites Database CA BOND EXP. PLAN ....... Bond Expenditure Plan SCH .................... School Property Evaluation Program Toxic Pits ................ Toxic Pits Cleanup Act Sites CA WDS_ ......... Waste Discharge System SWRCY_ .......... Recycler Database SLIC ................. Statewide SLIC Cases UST_ ................. Active UST Facilities AST .............. Aboveground Petroleum Storage Tank Facilities CHMIRS_ ............ California Hazardous Material Incident Report System Notify 65 .............. Proposition 65 Records DEED ............... Deed Restriction Listing VCP_ ................. Voluntary Cleanup Program Properties CLEANERS ................ Cleaner Facilities WlP_ ................. Well Investigation Program Case List CDL ................... Clandestine Drug Labs HAZNET_ ............. Facility and Manifest Data EML ............... Emissions Inventory Data TRIBAL RECORDS INDIAN RESERV ......... Indian Reservations INDIAN LUST ............. Leaking Underground Storage Tanks on Indian Land INDIAN UST ......... Underground Storage Tanks on Indian Land SURROUNDING SITES: SEARCH RESULTS Surrounding sites were identified. TC01730936.1 r EXECUTIVE SUMMARY 2 EXECUTIVE SUMMARY Elevations have been determined from the USGS Digital Elevation Model and should be evaluated on a relative (not an absolute) basis. Relative elevation information between sites of close proximity should be field verified. Sites with an elevation equal to or higher than the target property have been differentiated below from sites with an elevation lower than the target property. Page numbers and map identification numbers refer to the EDR Radius Map report where detailed data on individual sites can be reviewed. Sites listed in bold italics are in multiple databases. Unmappable (orphan) sites are not considered in the foregoing analysis. FEDERAL RECORDS RCRAInfo: RCRAInfo is EPA's comprehensive information system, providing access to data supporting the Resource Conservation and Recovery Act (RCRA) of 1976 and the Hazardous and Solid Waste Amendments (HSWA) of 1984. RCRAInfo replaces the data recording and reporting abilities of the Resource Conservation and Recovery Information System(RCRIS). The database includes selective information on sites which generate, transport, store, treat and/or dispose of hazardous waste as defined by the Resource Conservation and Recovery Act (RCRA). Conditionally exempt small quantity generators (CESQGs) generate less than 100 kg of hazardous waste, or less than 1 kg of acutely hazardous waste per month. Small quantity generators (SQGs) generate between 100 kg and 1,000 kg of hazardous waste per month Large quantity generators generate over 1,000 kilograms (kg) of hazardous waste, or over 1 kg of acutely hazardous waste per month. Transporters are individuals or entities that move hazardous waste from the generator offsite to a facility that can recycle, treat, store, or dispose of the waste. TSDFs treat, store, or dispose of the waste. A review of the RCRA-SQG list, as provided by EDR, and dated 03/09/2006 has revealed that thera is 1 RCRA-SQG site within approximately 0.25 miles of the target property. Equal/Higher Elevation Address Dist / Dir Map ID Page MAVERICK ENTERPRISES INC 751 E GOBBI ST 0 - 1/8 SSW I 6 STATE AND LOCAL RECORDS SWF/LF: The Solid Waste Facilities/Landfill Sites records typically contain an inventory of solid waste disposal facilities or landfills in a particular state. The data come from the Integrated Waste Management Board's Solid Waste Information System (SWIS) database. A review of the SWF/LF list, as provided by EDR, and dated 06/12/2006 has revealed that there ia 1 SWF/LF site within approximately 0.5 miles of the target property. Equal/Higher Elevation Address Dist / Dir Map ID YORK RANCH FILL SITE #4 1/2 MI W OF CAPELLA 1/4 - 1/2WNW 10 Page 15 WMUDS/SWAT: The Waste Management Unit Database System ia used for program tracking and inventory of waste management units. The source is the State Water Resources Control Board. A review of the WMUDS/SWAT list, as provided by EDR, and dated 04/01/2000 has revealed that there ia 1 WMUDS/SWAT site within approximately 0.5 miles of the target property. Equal/Higher Elevation Address Dist ! Dir Map ID UKIAH CITY SWDS VICHI SPRINGS RD 1/4 - 1/2NNW B6 Page 11 TC01730936.1r EXECUTIVE SUMMARY 3 EXECUTIVE SUMMARY CORTESE: This database identifies public drinking water wells with detectable levels of contamination, hazardous substance sites selected for remedial action, sites with known toxic material identified through the abandoned site assessment program, sites with USTs having a reportable release and all solid waste disposal facilities from which there is known migration. The source is the California Environmental Protection Agency/Office of Emergency Information. A review of the Cortese list, as provided by EDR, and dated 04/01/2001 has revealed that there are 4 Cortese sites within approximately 0.5 miles of the target property. Equal/Higher Elevation Address D/st ! Dir Map ID Page CIRCLE K (FORMER TOSCO) TEXACO (FORMER) SERVICE S BP, EAST PERKINS 795 EAST PERKINS STREET 1/4 - 1/2NW 9 14 704 PERKINS 1/4- 1/2NW C13 18 PERKINS STREET, EAST59 1/4 - 1/2NW C14 18 Lower Elevation COCA-COLA OF UKIAH Address D/st / Dir Map ID Page BABCOCK LANE 650 1/8 - 1/4SSE A3 8 LUST: The Leaking Underground Storage Tank Incident Reports contain an inventor~ of reported leaking underground storage tank incidents. The data come from the State Water Resources Control Board Leaking Underground Storage Tank Information System. A review of the LUST list, as provided by EDR, and dated 07/11/2006 has revealed that there are 7 LUST sites within approximately 0.5 miles of the target property. Equal/Higher Elevation FAST AND EASY MART Facility Status: Pollution Characterization CIRCLE K (FORMER TOSCO) CIRCLE K (FORMER TOSCO) Facility Status: Pollution Characterization TEXACO (FORMER) SERVICE STATIO TEXACO SERVICE STATION (FORMER Facility Status: Pollution Characterization BP, EAST PERKINS Facility Status: Case Closed Address D/st / Dir Map ID Page 390 GOBBI STREET, EAST 1/4 - 1/2WSW 7 12 EAST PERKINS STREET 795 1/4 - 1/2NNW B8 14 795 EAST PERKINS STREET 1/4 - 1/2NW 9 14 PERKINS STREET EAST 704 1/4 - 1/2NW Cll 16 704 PERKINS STREET, EAS 1/4- 1/2NW C12 17 PERKINS STREET, EAST59 1/4 - 1/2NW C14 18 Lower Elevation COCA-COLA OF UKIAH Facility Status: Case Closed Address D/st / Dir Map ID Page BABCOCK LANE 650 1/8- 1/4SSE A3 8 CA FID: The Facility Inventory Database contains active and inactive underground storage tank locations. The source is the State Water Resource Control Board. A review of the CA FID UST list, as provided by EDR, and dated 10/31/1994 has revealed that there is 1 CA FID UST site within approximately 0.25 miles of the target property. Lower Elevation Address D/st / Dir Map ID COCA-COLA OF UKIAH BABCOCK LANE 650 1/8 - 1/4SSE A3 Page 8 TC01730936.1r EXECUTIVE SUMMARY 4 EXECUTIVE SUMMARY HIST UST: Historical UST Registered Database. A review of the HIST UST list, as provided by EDR, and dated 10/15/1990 has revealed that there are 3 HIST UST sites within approximately 0.25 miles of the target property. Equal/Higher Elevation REDWOOD AIR CONDITIONING Lower Elevation SAC-COCA-COLA UKIAH BRANCH SOLID WASTES SYSTEMS, INC. Address Dist / Dir Map ID Page 775 E GOBBI ST 1/8- 1/4SW 4 10 Address Dist / Dir Map ID Page 650 BABCOCK LN 1/8- 1/4SSE A2 7 981 E GOBBI ST 1/8- 1/4ESE 5 10 SWEEPS: Statewide Environmental Evaluation and Planning System. This underground storage tank listing was updated and maintained by a company contacted by the SWRCB in the early 1980's. The listing is no longer updated or maintained. The local agency is the contact for moro information on a site on the SWEEPS list. A review of the SWEEPS UST list, as provided by EDR, and dated 06/01/1994 has revealed that them is 1 SWEEPS UST site within approximately 0.25 miles of the target property. Lower Elevation Address Dist / Dir Map ID COCA-COLA OF UKIAH BABCOCK LANE 650 I/8 - 1/4SSE A3 Page 8 ENVlROSTOR: The Department of Toxic Substances Control's (DTSC's) Site Mitigation and Brownfields Reuse Program's (SMBRP's) EnviroStor database identifes sites that have known contamination or sites for which there may be reasons to investigate further. The database includes the following site types: Federal Superfund sites (National Priorities List (NPL)); State Response, including Military Facilities and State Supedund; Voluntary Cleanup; and School sites. EnviroStor provides similar information to the information that was available in CalSites, and provides additional site information, including, but not limited to, identification of formerly-contaminated properties that have been released for reuse, properties where environmental deed restrictions have been recorded to prevent inappropriate land uses, and risk characterization information that is used to assess potential impacts to public health and the environment at contaminated sites. A review of the ENVIROSTOR list, as provided by EDR, and dated 05/10/2006 has revealed that there am 4 ENVIROSTOR sites within approximately 1 mile of the target property. Equal/Higher Elevation SHELL OIL UKIAH RECYCLE & SALVAGE SHARP BROTHERS AUTO WRECKERS O'HAIR & REDWOOD OIL-CHEVRON Address Dist / Dir Map ID Page 134 LESLIE 1/2- 1 WNW D16 20 122 LESLIE STREET 1/2 - I WNW D17 21 619 SOUTH STATE 1/2- 1 W 18 22 S STATE / OBSERVATORY 1/2- 1 SW 19 23 EDR PROPRIETARY RECORDS EDR Manufactured Gas Plants: The EDR Proprietary Manufactured Gas Plant Database includes records of coal gas plants (manufactured gas plants) compiled by EDR's researchers. Manufactured gas sites were used in the United States from the 1800's to 1950's to produce a gas that could be distributed and used as fuel. These plants used TC01730936.1r EXECUTIVE SUMMARY 5 EXECUTIVE SUMMARY whale oil, rosin, coal, or a mixture of coal, oil, and water that also produced a significant amount of waste. Many of the byproducts of the gas production, such as coal tar (oily waste containing volatile and non-volatile chemicals), sludges, oils and other compounds are potentially hazardous to human health and the environment. The byproduct from this process was frequently disposed of directly at the plant site and can remain or spread slowly, serving as a continuous source of soil and groundwater contamination. A review of the Manufactured Gas Plants list, as provided by EDR, has revealed that there is 1 Manufactured Gas Plants site within approximately 1 mile of the target property. Equal/Higher Elevation Address Dist / Dir Map ID PG AND E GAS PLANT UKIAH W SIDE LESLIE AT PERKIN 1/2 - 1 WNW 15 Page 19 TC01730936.1r EXECUTIVE SUMMARY 6 EXECUTIVE SUMMARY Due to poor or inadequate address information, the following sites were not mapped: Site Name KEN FOWLER MOTORS, INC. UKIAH FSS HWY 101 BETWEEN IRVINE / LMOSS COVE. UNOCAL R & D GAS & MINI MART PETRICH PROPERTY UNION PACIFIC RAILROAD TRI-VALLEY PAINT CDF UKIAH AIRPORT GORDON AG SERVICE AMERICAN SAVINGS BANK LIGHTELS FOOD AND FUEL USA GAS ARCO #6099 ELECTRICAL SHOP HOOVERS SUPER SERVICE LP YORK RANCH WWDS #3 LP YORK RANCH WWDS #4 CA DEPT OF PARK & REC BLACK OAK CHARTER UKIAH, CITY OF, ROAD CONSTRUCT COAST WOOD PRESERVING, INC. FORMER MONTGOMERY WARDS SCHOOL SITE TOMRA PACIFIC INC/GROCERY OUTLET ERICKSON BROS AUTO WRECKERS UKIAH AUTOWRECKERS FORMER MONTGOMERY WARDS SCHOOL SITE Database(s) SWEEPS UST SWEEPS UST CHMIRS, SLIC, EMI LUST, Cortese HAZNET, LUST, Cortese LUST LUST, SLIC LUST, SLIC LUST, SLIC LUST, SLIC LUST, SLIC LUST LUST LUST HIST UST HIST UST WMUDS/SWAT, CA WDS WMUDS/SWAT FINDS FINDS SLIC CA BOND EXP. PLAN SCH SWRCY ENVIROSTOR ENVIROSTOR ENVIROSTOR TC01730936.tr EXECUTIVE SUMMARY 7 Target Property · Sites at elevations higher than or equal to the target property · Sites at elevations lower than the target property ~, Manufactured Gas Plante ] N a~onal Priority List Sites ] Landfill Sites I i Dept. Defense Sites OVERVIEW MAP - 01730936.1r Indian Reservations BIA ~ ' Power transmission lines Oil & Gas pipelines [] 10Q-year flood zone V' 500-year flood zone SITE NAME: Oak Manor Park ADDRESS: Oak Manor Dr Uldah CA 95482 I.AT/LONG: 39.14641123.1927 CLIENT: Brown & Caldwell Consultants CONTACT: John Ayres INQUIRY#: 01730936.1r DATE: August 07, 2006 DETAIL MAP - 01730936.1 r Target Property · Sites at elevations higher than or equal to the target property · Sites at elevations lower b~an the target property Manufactured Gas Plante Sensitive Receptors National Priority llst Sites Landfill Sites Dept. Defense Sites 0 Indian Reservations BIA Oil & Gas pipefines [] 100-year flood zone ,~ 500-year flood zone SITE NAME: Oak Manor Park ADDRESS: Oak Manor Dr Uldah CA 95482 LAT/LONG: 39.1464 / 123.1927 CLIENT: Brown & Caldwell Consultants CONTACT: John Ayres INQUIRY//: 01730936.1r DATE: August 07.2006 APPENDIX B South Ukiah Little League Park Site Photographs and Environmental Records Check Summary B South Ukiah Little League Park Photographs (August 31, 2006) The EDR Radius Map with GeoCheck® 203 S School Street (South Ukiah Little League) E Gobbi St Ukiah, CA 95482 Inquiry Number: 01730936.2r August 07, 2006 Environmental Data Resources Inc The Standard in Environmental Risk Management Information 440 Wheelers Farms Road Milford, Connecticut 06461 Nationwide Customer Service Telephone: 1-800-352-0050 Fax: 1-800-231-6802 Internet: www.edrnet.com TABLE OF CONTENTS SECTION PAGE Executive Summary ................................... ES1 Overview Map ......................................... 2 Detail Map .............................................. 3 Map Findings Summary_ ....................................... 4 Map Findings ........................................... 6 Orphan Summary .......................................... 9 Government Records Searched/Data Currency Tracking. .................... GR-1 GEOCHECK ADDENDUM Physical Setting Source Addendum .............................. A-1 Physical Setting Source Summary ................................... A-2 Physical Setting SSURGO Soil Map ................................. A-5 Physical Setting Source Map ................................... A-11 Physical Setting Source Map Findings ............................. A-12 Physical Setting Source Records Searched ............................. A-37 Thank you for your business. Please contact EDR at 1-800-352-0050 with any questions or comments. Disclaimer - Copyright and Trademark Notice This Report contains certain information obtained from a variety of public and other sources reasonably available to Environmental Data Resources, Inc. It cannot be concluded from this Re ort that covera e in orma on for the tar et and surroundin pro erties does not exist from other sources. NO WARRANTY EXPRESSED OR IMPLIED, IS MADE WHATSOEVER IN CONNECTISN WITH TH,S RE P~RT. ~/OI~VIRONMENTAL DATA RESOURCES, INC. SPECIFICALLY DISCLAIMS THE MAKING OF ANY SUCH WARRANTIES, INCLUDING WITHOUT LIMITATION, MERCHANTABILITY OR FITNESS FOR A PARTICULAR USE OR PURPOSE. ALL RISK IS ASSUMED BY THE USER. IN NO EVENT SHALL ENVIRONMENTAL DATA RESOURCES, INC. BE LIABLE TO ANYONE, WHETHER ARISING OUT OF ERRORS OR OMISSIONS, NEGLIGENCE, ACCIDENT OR ANY OTHER CAUSE, FOR ANY LOSS OF DAMAGE, INCLUDING, WITHOUT LIMITATION, SPECIAL, INCIDENTAL, CONSEQUENTIAL, OR EXEMPLARY DAMAGES. ANY LIABILITY ON THE PART OF ENVIRONMENTAL DATA RESOURCES, INC. IS STRICTLY LIMITED TO A REFUND OF THE AMOUNT PAID FOR THIS REPORT. Purchaser accepts this Report "AS IS". Any analyses, estimates, ratings, environmental dsk levels or dsk codes provided in this Report are provided for illustrative purposes only, and are not intended to provide, nor should they be interpreted as providing any facts regarding, or prediction or forecast of, any environmental dsk for any property. Only a Phase I Environmental Site Assessment performed by an environmental professional can provide information regarding the environmental risk for any property. Additionally, the information provided in this Report is not to be construed as legal advice. Copyright 2006 by Environmental Data Resources, Inc. All dghts reserved. Reproduction in any media or format, in whole or in part, of any report or map of Environmental Data Resources, Inc., or its affiliates, is prohibited without pdor wdtten permission. EDR and its Iogos {including Sanborn and Sanbom Map) are trademarks of Environmental Data Resources, Inc. or its affiliates. All other trademarks used herein are the property of their respective owners. TC01730936.2r Page 1 EXECUTIVE SUMMARY A search of available environmental records was conducted by Environmental Data Resources, Inc (EDR). The report was designed to assist parties seeking to meet the search requirements of EPA's Standards and Practices for All Appropriate Inquiries (40 CFR Part 312), the ASTM Standard Practice for Environmental Site Assessments (E 1527-05) or custom requirements developed for the evaluation of environmental risk associated with a parcel of real estate. TARGET PROPERTY INFORMATION ADDRESS E GOBBI ST UKIAH, CA 95482 COORDINATES Latitude (North): 39.145500 - 39° 8' 43.8" Longitude (West): 123.183300 - 123° 10' 59.9" Universal Tranverse Mercator: Zone 10 UTM X (Meters): 484159.9 UTM Y (Meters): 4332731.0 Elevation: 584 ft. above sea level USGS TOPOGRAPHIC MAP ASSOCIATED WITH TARGET PROPERTY Target Property Map: Most Recent Revision: 39123-B2 UKIAH, CA 1975 TARGET PROPERTY SEARCH RESULTS The target property was not listed in any of the databases searched by EDR. DATABASES WITH NO MAPPED SITES NO mapped sites were found in EDR's search of available ("reasonably ascertainable ") government records either on the target property or within the search radius around the target property for the following databases: FEDERAL RECORDS NPL .................. National Priority List Proposed NPI~ ........... Proposed National Priority List Sites Delisted NPL ............ National Priority List Deletions NPL RECOVERY ........... Federal Super'fund Liens CERCLIS_ ............ Comprehensive Environmental Response, Compensation, and Liability Information System CERC-NFRAP ...... CERCLIS No Further Remedial Action Planned CORRACTS ................. Corrective Action Report RCRA-TSDE ............... Resource Conservation and Recovery Act Information RCRA-LQG_ ............ Resource Conservation and Recovery Act information TC01730936.2r EXECUTIVE SUMMARY 1 EXECUTIVE SUMMARY RCRA-SQG ................. Resource Conservation and Recovery Act Information ERNS ................... Emergency Response Notification System HMIRS ....................... Hazardous Materials Information Reporting System US ENG CONTROLS_ Engineering Controls Sites List US INST CONTROL ......... Sites with Institutional Controls DOD ........................ Department of Defense Sites FUDS ........................ Formerly Used Defense Sites US BROWNFIELDS .......... A Listing of Brownfields Sites CONSEN.r ................. Superfund (CERCLA) Consent Decrees ROD .............. Records Of Decision UMTRA_ ........ Uranium Mill Tailings Sites ODI ................. Open Dump Inventory TRIS ..................... Toxic Chemical Release Inventory System TSCA ....................... Toxic Substances Control Act F'I-DS ........ FIFRN TSCA Tracking System - FIFRA (Federal Insecticide, Fungicide, & Rodenticide Act)/TSCA (Toxic Substances Control Act) SSTS ..................... Section 7 Tracking Systems IClS .............. Integrated Compliance Information System PADS_ .......... PCB Activity Database System MLTS .......... Material Licensing Tracking System MINES ..................... Mines Master Index File FINDS .................... Facility Index System/Facility Registry System RAATS ............... RCRA Administrative Action Tracking System STATE AND LOCAL RECORDS AWP_ ............ Annual Workplan Sites Cai-Sites_ .................... Calsites Database CA BOND EXP. PLAN ....... Bond Expenditure Plan SCH ................. School Property Evaluation Program Toxic Pitt ......... Toxic Pits Cleanup Act Sites SWF/LF .............. Solid Waste Information System CA WDS ..................... Waste Discharge System WMUDS/SWA.r ............ Waste Management Unit Database SWRCY ............ Recycler Database CA FID UST___ _ Facility Inventory Database SLIC ............... Statewide SLIC Cases UST_ ............. Active UST Facilities HIST UST_ ............ Hazardous Substance Storage Container Database AST ..................... Aboveground Petroleum Storage Tank Facilities SWEEPS us'r ........ SWEEPS UST Listing CHMIRS ..................... California Hazardous Material Incident Report System Notify 65 ................... Proposition 65 Records DEED ........... Deed Restriction Listing VCP_ ................... Voluntary Cleanup Program Properties CLEANERS ................. Cleaner Facilities WlP ............ Well Investigation Program Case List CDL ....................... Clandestine Drug Labs I-IAZNE'r .................. Facility and Manifest Data EMI .................. Emissions Inventory Data ENVIROSTOR .............. EnviraStor Database TRIBAL RECORDS INDIAN RESERV ............. Indian Reservations TC01730936.2r EXECUTIVE SUMMARY 2 EXECUTIVE SUMMARY INDIAN LUST_ ............... Leaking Underground Storage Tanks on Indian Land INDIAN UST ............ Underground Storage Tanks on Indian Land EDR PROPRIETARY RECORDS Manufactured Gas Plants_ EDR Proprietary Manufactured Gas Plants SURROUNDING SITES: SEARCH RESULTS Surrounding sites were identified. Elevations have been determined from the USGS Digital Elevation Model and should be evaluated on a relative (not an absolute) basis. Relative elevation information between sites of close proximity should be field verified. Sites with an elevation equal to or higher than the target property have been differentiated below from sites with an elevation lower than the target property. Page numbers and map identification numbers refer to the EDR Radius Map report where detailed data on individual sites can be reviewed. Sites listed in bold italics are in multiple databases. Unmappable (orphan) sites are not considered in the foregoing analysis. STATE AND LOCAL RECORDS CORTESE: This database identifies public drinking water wells with detectable levels of contamination, hazardous substance sites selected for remedial action, sites with known toxic material identified through the abandoned site assessment program, sites with USTs having a reportable release and all solid waste disposal facilities from which there is known migration. The source is the California Environmental Protection Agency/Office of Emergency Information. A review of the Cortese list, as provided by EDR, and dated 04/01/2001 has revealed that there is 1 Cortese site within approximately 0.5 miles of the target property. Equal/Higher Elevation Address Dist/ Dir Map ID COCA-COLA OF UKIAH BABCOCK LANE 650 1/4 - 1/2W I Page LUST: The Leaking Underground Storage Tank Incident Reports contain an inventory of reported leaking underground storage tank incidents. The data come from the State Water Resources Control Board Leaking Underground Storage Tank Information System. A review of the LUST list, as provided by EDR, and dated 07/11/2006 has revealed that there is 1 LUST site within approximately 0.5 miles of the target property. Equal/Higher Elevation Address Diat / Dir Map ID Page COCA-COLA OF UKIAH BABCOCK LANE 650 I/4 - 1/2W I 6 Facility Status: Case Closed TCO1730936.2r EXECUTIVE SUMMARY 3 EXECUTIVE SUMMARY Due to poor or inadequate address information, the following sites were not mapped: Site Name KEN FOWLER MOTORS, INC. UKIAH SEWAGE TREATMENT PLANT/CITY OF UKIAH UKIAH FSS HWY 101 BETWEEN IRVlNE / LMOSS COVE. UNOCAL R & D GAS & MINI MART TRI-VALLEY PAINT CDF UKIAH AIRPORT GORDON AG SERVICE AMERICAN SAVINGS BANK LIGHTELS FOOD AND FUEL USA GAS ARCO #6099 UKIAH SEWAGE TREATMENT PLANT ELECTRICAL SHOP HOOVERS SUPER SERVICE LP YORK RANCH WWDS #3 LP YORK RANCH WWDS #4 UKIAH UNIFIED SCHOOL DISTRICT UKIAH UNIFIED SCHOOL DISTRICT UKIAH UNIFIED SCHOOL DISTRICT UKIAH UNIFIED SCHOOL DISTRICT UKIAH UNIFIED SCHOOL DISTRICT B & S TRUCKING UKIAH UNIFIED SCHOOL DISTRICT U.S. 101 FREEWAY SOUTH OF GOBBI ST UKIAH, CITY OF, ROAD CONSTRUCT COAST WOOD PRESERVING, INC. FORMER MONTGOMERY WARDS SCHOOL SITE TOMRA PACIFIC INC/GROCERY OUTLET ERICKSON BROS AUTO WRECKERS FORMER MONTGOMERY WARDS SCHOOL SITE UKIAH AUTOWRECKERS Database(s) SWEEPS UST SWEEPS UST SWEEPS UST CHMIRS, SLIC, EMI LUST, Cortese HAZNET, LUST, Cortese LUST, SLIC LUST, SLIC LUST, SLIC LUST, SLIC LUST LUST LUST CA FID UST, HIST UST HIST UST HIST UST WMUDS/SWAT, CA WDS WMUDS/SWAT HAZNET HAZNET HAZNET HAZNET HAZNET HAZNET HAZNET ERNS SLIC CA BOND EXP. PLAN SCH SWRCY ENVlROSTOR ENVIROSTOR ENVlROSTOR TC01730936.2r EXECUTIVE SUMMARY 4 OVERVIEW MAP - 01730936.2r ;' Target Property o 1/4 · Sites at elevations higher than or equal to the target property Indian Reservations BrA * Sites at elevations lower than ~" Power transmission lines the target property ' & Manufactured Gas Plants '~, Oil&Gas pipelines [] National Priority List Sitee [] 100-y~arfloodzone [] 500-year flood zone ~[~ L~ndflll Sites ~ ~ I~pt. Deten~ Sitea ~ Areas of Concern SITE NAME: 203 S School St(Frnr Wastewater Treatment Plant) CLIENT: Brown & Caldwell Consultants ADDRESS: E Gobbi St CONTACT: John Ayres Ukiah CA 95482 INQUIRY/h 01730936.2r LAT/LONG: 39.1455 / 123.1833 DATE: August 07, 2006 DETAIL MAP - 01730936.2r I Target Property o · Sites at elevations higher than or equal to the target property Indian Reservations BIA · Sites at elevations lower than ' Power transmission lines the target property - A Manufactured Gas Plants Oil & Gas pipelines ~' Sensitive Receptors [] 100-year flood zone [] NationalPrioritylJstSites I~ 500-year flood zone ] Landfill Sites ~ Dept. Defense Sites ~ Areas of Concern SITE NAME: 203 S School St(Fmr Wastewater Treatment Plant) CLIENT: Brown & Caldwell Consultants ADDRESS: E Gobbi St CONTACT: John Ayres UkJah CA 95482 INQUIRY#: 01730936.2r I-AT/LONG: 39.14551123.1833 DATE: August 07, 2006 AGENDA ITEM NO: 11b MEETING DATE: January 17, 2007 SUMMARY REPORT SUBJECT: ADOPTION OF FIRE APPARATUS AND CAPITAL EQUIPMENT REPLACEMENT AND FUNDING PLANS Summary: In order to assure the Fire Department (FD) has safe and reliable apparatus and equipment to meet its emergency mission, staff is recommending the adoption of a revised Fire Apparatus Replacement and Funding Plan (Attachment #1) and a revised Capital Equipment Replacement and Funding Plan (Attachment #2). Staff is also recommending transfer of $250,000 of unencumbered Measure S Funds to Fund 698-Fire Measure S Equipment Reserve Account. Assuring the reliability of the emergency response fleet requires constant maintenance and repair and the eventual replacement of vehicles as they reach the end of their useful Continued on paqe 2 RECOMMENDED ACTION: 1. Adopt the Fire Apparatus Replacement and Funding Plan 2. Adopt the Capital Equipment Replacement and Funding Plan 3. Authorize a budget Transfer of 105 Fund Balance to Fund 698, Fire-Measure S ALTERNATIVE COUNCIL OPTIONS: 1. Adopt the replacement plans without the annual funding component and fund each replacement with either internal or external funds as they occur. 2. Return the proposal to staff for further information. FUNDING: Amount Budgeted From Acct No. To Acct. No. 105 Fund Balance 105.283.698 105 Public Wrks Proiect 105.283.698 Additional Funds Requested $50,000 $200,OOO Requested by: Tony Clarabut, Fire Chief Coordinated with: Candace Horsley, City Manager Brent Smith, Finance Director Attachments: 1 - Fire Apparatus Replacement and Funding Plan 2 - Capital Equipment Replacement and Funding Plan 3 - Survey of Replacement Criteria of Selected Agencies 4 - Measure S General Fund FY 06/07 Appr°ved:~ C~-ndace Hor~Manager service life. As vehicles age, they become more prone to breakdowns, are out-of-service for longer periods of time, and repair costs continue to increase. The recommended plan uses age as the starting point for planning for a vehicle's anticipated useful life and as it approaches its planned replacement date, further analysis of the vehicle's condition is conducted. At this point frequency of breakdowns, number of out-of-service days, parts obsolescence, cost of repairs, and lack of new technology's and standards related to fire fighter safety and operational efficiencies are considered. With the information provided from this analysis a decision is then made on whether to advance or delay a purchase or, purchase according to the plan. As it relates to public safety equipment replacement funding, the plan assumes that annual funding will come from Measure S or other budgeted funds for all vehicles other than ambulances which will be funded from ambulance revenues. To the extent possible, purchases have been purposefully distributed over the term of the plan to eliminate spikes in funding requirements from multiple purchases in one or back-to-back years. With approval, initial funding for FY 06/07 of $600,000 will come from Equipment Reserve Account Fund 698-Fire Measure S ($350,000) and the Fund 105 Balance (Attachment #.4) requested above. From FY 07/08 forward the plan requires approximately $300,000 in annual contributions for sustainability over the life of the plan, $35,500 of which will come from ambulance revenues. The annual contribution will be further reduced by interest earned within the fund which is currently estimated at 3% but will be calculated annually and retained within the fund. In a parallel effort and in order to maximize the investment in fire apparatus, staff is in the process of adopting a fleet management policy which will cover procurement, maintenance and repair, and replacement of all fire department vehicles. Additionally, a software program for tracking all costs of vehicle repair and maintenance is being sought. The Capital Equipment Replacement and Funding Plan is identical in concept to the Fire Apparatus Replacement and Funding Plan, but covers the replacement of capital equipment with a life expectancy of eight years or greater, and a value greater than $10,000. By comparison, the total replacement of the Fire Department's vehicles is $2,618,000, while the replacement cost of the department's capital equipment, as defined above, is $415,000. Discussion: The Fire Department operates a fleet of three fire engines, one ladder truck, three ambulances, two patrols, one utility vehicle (multi-purpose pickup) and four staff vehicles. An internal review of the fire department's vehicle list has shown that one patrol vehicle is excess to the department's needs and that the requirements of having a multi- purpose utility pickup can be met by the use of Fire Chief's older pickups. This will eliminate the need to make new purchases for that vehicle. Presently, replacement of all FD vehicles is done on a case-by-case basis and due to past budget constraints, not necessarily done when the condition of the vehicle warrants it. This proposal advocates a funded apparatus replacement plan that uses the anticipated useful life (as adapted for the Ukiah FD from national standards and from a survey of similarly sized North Coast Fire Departments (Attachment #3)) as the primary planning consideration. As a vehicle approaches the end of its anticipated useful life, its serviceability will be regularly reviewed to determine whether or not it requires replacement. Considerations in this review are frequency of breakdowns (reliability), number of out-of-service days, cost of repairs, parts obsolescence, and lack of new technologies and standards having to do with fire fighter safety and operational efficiency. Age is the starting point for the replacement discussion, but the final replacement decision is based upon the actual condition and serviceability of the vehicle. The anticipated useful life of each vehicle class is as follows: Frontline Reserve Useful Life Fire Engines 15 yrs 5 yrs 20 Ladder Truck 20 yrs 0* 20 Patrol 15 yrs 0'* 15 Ambulance 8 yrs 4 yrs 12 Staff (Prevention) 10 yrs 0'** 10 Staff (Chiefs) 8 yrs 3 yrs**** 11 *Because of the significant ongoing maintenance and annual certification costs of a ladder truck, staff recommends that one not be held in reserve. ** The seasonal use of the patrol vehicle does not justify keeping another one in reserve. ***The reserve for all staff vehicles will be the utility vehicle. ****Chiefs vehicles will be assigned for eight years to a chief and three years as the utility vehicle. Replacement costs for all vehicles identified in the plan were obtained from vendors and are current year prices. For purchases beyond the first year of the plan, an annual inflation factor of 3% has been applied. Again, the inflation factor was obtained from a fire apparatus vender and was based on historical rates. The current total cost of replacing of the downsized fleet is $2,618,000. Dividing the current replacement cost of each vehicle by its anticipated useful life will give its annual cost of replacement. The annual cost of replacement of all fire vehicles is $142,000. Due to past budget constraints, only recently have funds once again been budgeted into a replacement fund. Given that several vehicles have either reached or exceeded their useful life without the ability to set aside adequate funds for their replacement, initiating the straightline amortization funding schedule will underfund the revenue requirements of the plan. As a result, the annual contributions to the plan are calculated in order to adequately fund the entire plan period. These amounts are displayed on the attached plans as either Measure S or General Fund contributions. Again, the concepts that have been applied to the Fire Apparatus Replacement and Funding Plan are essentially the same as those that have been applied to Capital Equipment Replacement and Funding Plan. Annually, each plan will be reviewed during the budget cycle. Elements being reviewed will be updating apparatus and equipment costs, determining whether or not purchases will be advanced or deferred, whether or not the rate of inflation needs to be adjusted and whether adequate or excess funds are being accrued or are available. Adjustments to funding requirements can be made as necessary. ~° ATTACHMENT Z ATTACHMENT o o ATTACHMENT ~o ~_~ o Z LU 1:3 Gl A'FFACHMENT i~/'__ ~oo ~o° F~ ~o'~ ~ ~ o~ AGENDA ITEM NO: 11c MEETING DATE: January 17, 2007 SUMMARY REPORT SUBJECT: SELECTION OF CITY COUNCIL MEMBERS TO CONSIDER FORM BASED ZONING MATTERS SUMMARY: In January 2006, Councilmembers were selected through a randomly- drawn tag system to be on the Formula Business and Form Based Zoning Council quorums. This was necessary due to state statue as discussed in Attachment 1. Councilmembers owning property within 500 feet of the downtown Perkins Street Form Based Code study area have a disqualifying conflict of interest in participating in making decisions about matters in the area. However, the regulations allow that if a quorum of Councilmembers without a conflict of interest does not exist there is a method for establishing a quorum. The Councilmembers with disqualifying financial interests may be randomly selected until a quorum is established for determining, discussing and making decisions regarding these matters. The City Attorney's discussion of this issue from the January 18, 2006 City Council meeting is included for your information. Due to the recent election, some City Councilmembers will need to again draw tags to determine who will participate in the quorum to discuss Form Based Zoning matters that could affect the downtown area. The process is as follows: First, Councilmembers should disclose whether their personal residence is within 300 feet of the area affected by the decision or if they have any other type of real property within 500 feet of the area, as the law has recently been changed. A map is provided delineating the study area in question. Secondly, if there is not a quorum of Councilmembers without a conflict, the remaining Councilmembers will randomly select a tag to determine who will participate as a quorum of the Council to discuss and take action on Form Based Zoning issues. RECOMMENDED ACTION: Discuss and select Councilmembers who may participate in making decisions for Form Based Zoning. ALTERNATIVE COUNCIL POLICY OPTIONS: N/A Requested by: City Council Prepared by: Candace Horsley, City Manager Attachments: 1. ASR January 18, 2006 2. Map Approved:t.~-'~.~ '~ Candace Horsley, City Manage~, Aflachment # / ~' AGENDA SUMMARY ITEM NO. 8.b DATE: January 18, 2006 REPORT SUBJECT: DISCUSSION AND POSSIBLE SELECTION OF CITY COUNCIL MEMBERS TO CONSIDER FORMULA BUSINESS REGULATION AND FORM BASED ZONING MATTERS, DESPITE OWNING PROPERTY WITHIN 500 FEET OF AFFECTED AREAS SUMMARY: The Fair Political Practices Commission ("FPPC") has issued a written opinion responding to conflict of interest questions submitted by Councilmember John McCowen. His questions arise out of his ownership of several parcels of property in or within 500 feet of the downtown business improvement district, Perkins Street or Gobbi Street. These are the areas that could be affected by a moratorium on "formula businesses," which the City Council has discussed and by "form-based zoning" which the City Council plans to consider. The FPPC determined that Councilmember McCowen will have a disqualifying conflict of interest in participating in making decisions about these matters, because he owns real property within 500 feet of the downtown business improvement district and the gateway streets. Reportedly, three other City Councilmembers, for a total of four Councilmembers, including the Mayor, also have ownership interests in real property within 500 feet of the downtown business improvement district and the gateway streets. Councilmember McCowen and other City Council members who own interests in real property in or within 500 feet of these areas, may participate in making decisions about these matters, if their participation is legally required. Title 2 of the California Code of Regulations ("CCR"), §18700, entitled the "Basic Rule; Guide to Conflict of Interest Regulations," states in subsection l(a). Continued on Page 2 RECOMMENDED ACTION: Discuss and possibly select council members who may participate in making decisions even though they own property within 500 feet of the affected areas. ALTERNATIVE COUNCIL POLICY OPTIONS: Decide not select council members or delay decision Citizen Advised: Requested by: Prepared by: Coordinated with: Attachments: N/a City Council David .1. Rapport, City Attorney Candace Horsley, City Manager Regulation ~_~2CR §18708 APPROVED:~ //,..~ Candace Horsley, C~ty Manager Page 2 of 3 No public official at any level of state or local government may make, participate in making or in any way use or attempt to use his/her official position to influence a governmental decision in which he/she knows or has reason to know he/she has a disqualifying conflict of interest. A public official has a conflict of interest if the decision will have a reasonably foreseeable material financial effect on one or more of his/her economic interests, unless that effect is indistinguishable from the effect on the public generally. A conflict of interest is disqualifying if the pub/ir official's participation is not legally required. (Emphasis added.) 2 CCR §18708~ specifically addresses when a City Council member who has a conflict of interest may participate in a decision because his or her participation is legally required. The regulation contains the following requirements: 1. Each Councilmember with a financial interest in the decision must disclose the nature of that interest on the record at a public meeting and that disclosure must be recorded in the minutes of that meeting. [f the interest involves real property, the location of the properly must be disclosed and the circumstance that the property is within 500 feet of the area affected by a decision must also be described. 2. The City Councilmember or another public official, such as the City Attorney, must disclose the legal basis for concluding that there is no alternative source of decision. 3. If the actual decision will be made at a different meeting than the one in which the disclosure is made, a public official must prepare a written disclosure of the matters in 1 and 2, above, which must be placed in a public file of the City within 30 days after the meeting. Participation is legally required only if the participation of council members with a disqualifying financial interest is required to create a quorum to act on the matter. The participation must be required to create a quorum at any time. It is not sufficient that a quorum could not be achieved without such participation at one meeting, but a quorum without such participation could be achieved aba future meeting. Only the minimum number of council members required for that quorum can participate. If a supermajority is needed to make a decision, only the minimum number required for that supermajority shall be considered necessary for a quorum on that matter. The participants must be selected by a random method. Once they are selected, they may participate in all meetings necessary to make the decision. Tn the case of the interim moratorium on formula businesses, a supermajority of four is needed. Tn the case a permanent ordinance regulating formula copy of the entire regulation is attached. Page 3 of 3 businesses, only three council members are required to make a decision, l~n the case of form-based zoning, the participation of three Councilmembers is required. As such, understanding that four council members own real property within 500 feet of the downtown business district and/or the gateway streets of Perkins and Gobbi, three Councilmembers with disqualifying financial interests may be selected to participate in deciding whether to adopt an interim moratorium on formula businesses in the downtown business district and the gateway streets. Two Councilmembers may be selected to participate in the other decisions affecting these areas (form-based zoning and the permanent regulation of formula businesses). Any random method may be used to select the participants from among the Councilmembers who own real property within 500 feet of these areas. The City Manager will have numbered tags available at the meeting for Councilmembers to randomly draw from if this is an acceptable method to the Council. 2 CCR '18708 (a) A public official is not legally required to make or to participate in the making of a governmental decision within the meaning of Government Code section 87101 unless there exists no alternative source of decision consistent with the purposes and terms of the statute authorizing the decision. (b) Whenever a public official who has a financial interest in a decision is legally required to make or to participate in making such a decision, he or she shall state the existence of the potential conflict as follows: (1) The public official shall disclose the existence of the conflict and describe with particularity the nature of the economic interest. "Particularity" as used in this regulation shall be satisfied if the official discloses: (A) whether the conflict involves an investment, business position, interest in real property, or the receipt of income, loans or gifts; (B) if the interest is an investment, the name of the business entity in which each investment is held; if the interest is a business position, a general description of the business activity in which the business entity is engaged; if the interest is real property, the address or another indication of the location of the property, unless the property is the official's principal or personal residence, in which case the official shall disclose this fact. For income, loans or gifts, the official shall disclose the person or entity that is the source. (2) The public official or another officer or employee of the agency shall give a summary description of the circumstances under which he or she believes the conflict may arise. (3) Either the public official or another officer or employee of the agency shall disclose the legal basis for concluding that there is no alternative source of decision. (4) The disclosures required by this regulation shall be made in the following manner: (A) l~f the governmental decision is made during an open session of a public meeting, the disclosures shall be made orally before the decision is made, by either the public official or by another officer or employee of the agency. The information contained in the disclosures shall be made part of the official public record either as a part of the minutes of the meeting or as a writing filed with the agency. The writing shall be prepared by the public official and/or any officer or employee and shall be placed in a public file of the agency within 30 days after meeting; or (B) If the governmental decision is made during a closed session of a public meeting, the disclosures shall be made orally during the open session either before the body goes into closed session or immediately after the closed session. The information contained in the disclosures shall be made part of the official public record either as part of the minutes of the meeting or as a writing filed with the agency. The writing shall be prepared by the public official and/or any officer or employee and shall be placed in a public file of the agency within 30 days after the meeting; or (C) If the government decision is made or participated in other than during the open or closed session of a public meeting, the disclosures shall be made in writing and made part of the official public record, either by the public official and/or by another officer or employee of the agency. The writing shall be filed with the public official's appointing authority or supervisor and shall be placed in a public file within 30 days after the public official makes or participates in the decision. Where the public official has no appointing authority or supervisor, the disclosure(s) shall be made in writing and filed with the agency official who maintains the records of the agency's statements of economic interests, or other designated office for the maintenance of such disclosures, within 30 days of the making of or participating in the decision. (c) This regulation shall I~e construed narrowly, and shall: (1) Not be construed to permit an official, who is otherwise disqualified under Government Code section 87100, to vote to break a tie. (2) Not be construed to allow a member of any public agency, who is otherwise disqualified under Government Code section 87100, to vote if a quorum can be convened of other members of the agency who are not disqualified under Government Code section 87100, whether or not such other members are actually present at the time of the disqualification. (3)' Require participation by the smallest number of officials with a conflict that are "legally required" in order for the decision to be made. A random means of selection may be used to select only the number of officials needed. When an official is selected, he or she is selected for the duration of the proceedings in all related matters until his or her participation is no longer legally required, or the need for invoking the exception no longer exists. (d) For purposes of this section, a "quorum" shall constitute the minimum number of members required to conduct business and when the vote of a supermajority is required to adopt an item, the "quorum" shall be that minimum number of members needed for that adoption. FORM BASED ZONING AREA ^~^c,ME~ '-~ ,. Legend ~ City Parcels 04-04 -- Ukiah Streets ' ' Railroads :;;: Downtown Properties