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HomeMy WebLinkAboutMin 10-18-06 CITY OF UKIAH CITY COUNCIL AGENDA Regular Meeting Minutes CIVIC CENTER COUNCIL CHAMBERS 300 Seminary Avenue Ukiah, CA 95482 October 18, 2006 6:00 p.m. The Ukiah City Council met at a Regular Meeting on October 18, 2006, the notice for which being legally noticed on October 13, 2006. Vice Mayor Baldwin called the meeting to order at 6:04:.31 PM. Roll was taken with the following Councilmembers present: Crane, McCowen, Rodin, Baldwin. Absent: Mayor Ashiku, arriving at 6:09 PM.. Staff present: City Manager Horsley, Charley Stump, Director of Planning and Building, Tim Eriksen, Director of Public Works, City Attorney Rapport and City Clerk Petersen and Deputy City Clerk Brown 2. PLEDGE OF ALLEGIANCE Led by Councilmember Crane. 3. PROCLAMATIONS/INTRODUCTIONS/PRESENTATION,~ a. Presentation by The Mendocino County Air Quality Mana.qement District Concernin.~I Draft Woodstove Rule Chris Brown, of Mendocino County Air Quality Management District, submitted handouts to the Councilmembers, reflecting revisions to a draft regulation presented earlier this year. He stated that the previous proposed ban on new wood burning appliances on parcels less than two acres has been withdrawn as has a mandated replacement of wood burning appliances upon the sale of a residence. The proposed regulation prohibits new fireplaces; wood burning appliances in commercial or public buildings and wood burning appliances in new major subdivisions. Mr. Brown noted that the regulation prohibiting wood burning appliances in new major subdivisions may be adjusted to atlow for subdivisions with larger parcels. Based on public comment, there is a ban on burning of waste in a woodstove and a ban on outdoor wood boilers. Burning materials such as garbage and treated or painted wood is also prohibited. Discussion ensued that identified items and recommendations that could be included within the regulations. An identified concern was the new requirement that the enforcement of the regulations is the responsibility of the Building and Planning Department. Introduction of Deputy City Clerk/Administrative Assistant, Linda Brown City Clerk Petersen introduced Deputy City Clerk, Linda Brown. 4. PETITIONS AND COMMUNICATION,~ None 5. APPROVAL OF MINUTES Regular Meeting Minutes of September 20, 2006 MIS Baldwin/McCowen to approve the Minutes of September 20, 2006. Motion carried by an all AYE voice vote. b. Regular Meeting Minutes of October 4, 2006 - Councilmember Rodin requested that the Minutes be corrected to reflect the reasoning why she voted against approval of the use permit for the flag pole. Matter continued to November 1, 2006 6. RIGHT TO APPEAL DECISION Persons who are dissatisfied with a decision of the City Council may have the right to a review of that decision by a court. The City has adopted Section 1094.6 of the California Code of Civil Procedure, which generally limits to ninety days (90) the time within which the decision of the City Boards and Agencies may be judicially challenged. Mayor Ashiku read the appeal. CONSENT CALENDAR The following items listed are considered routine and will be enacted by a single motion and roll call vote by the City Council, items may be removed from the Consent Calendar upon request of a Councilmember or a citizen in which event the item wil~ be considered at the completion of all other items on the agenda. The motion by the City Council on the Consent Calendar will approve and make findings in accordance with Administrative Staff and/or Planning Commission recommendations. MIS Rodin/Baldwin to approve the Consent Calendar a. Report of Disbursements for the Month of September 2006 b. Notification to Council of the Expenditure in the Amount of $5,123.51 to Pacific Survey Supply for the Purchase of One Trimble CEO XT CPS Device c. Adoption of Resolution Setting the Limitation on City Expenditures for Fiscal Years 2005-2006 and 2006-2007 d. Adoption of Resolution Approving the 2006 Mendocino County Regional Bikeway Plan e. Award of Bid for the Purchase of a Thermal Infrared Imaging System to FLIR Systems Inc. in the Amount of $21,516.13 f. Status of the Lake Mendocino Hydroelectric Power Plant Equipment Refurbishment Emergency g. Authorize the City Manager to Execute a Memorandum of Understanding with the Ukiah Senior Center; Award Bid to Carpet One in the Amount of $23,893.94 for the Installation of Flooring in Bartlett Hall; and Approve a Budget Amendment in the Amount of $23,893.94 Utilizing Per-Capita Grant Funding from the State Parks Department Adoption of Ordinance Amending Ukiah City Code Sections 1521 & 1522, Regarding Procurement Award Bid for High Voltage Line Clearing and Tree Trimming at Various Locations Within the City of Ukiah to Davey Tree Surgery in an Amount not to Exceed $50,000 Adoption of Resolution Approving and Authorizing the Execution of Program Supplement No. 0C62 Rev. 000 to Administering Agency - State Agreement for State Funded Projects No. 000049 - 2002 STIP Construction of Orchard Avenue and Gobbi Street Traffic Signal Adoption of Resolution Approving and Authorizing the Execution of Program Supplement No. 0C58 Rev. 000 to Administering Agency - State Agreement for State Funded Projects No. 000049 - 2000 STiP Railroad Crossing Rehabilitation Project Adoption of Resolution Approving and Authorizing the Execution of Program Supplement No. 0C54 Rev. 000 to Administering Agency - State Agreement for State Funded Projects No. 000049 - 2002 STIP Railroad Crossing Rehabilitation Project Award Purchase of Liquid Polymer Alkylamine to Polydyne, Inc. at the Unit Price of $0.62 Per Pound for an Approximate Total Amount of $18,600 Authorization of Expenditure of $24,468 for Environmental Compliance and State Geotracker Services at the Ukiah Solid Waste Disposal Site Motion carried by the following roll call vote: AYES: Crane, McCowen, Rodin, Baldwin and Mayor Ashiku; NOES: None; ABSTAIN: None; ABSENT: None 8. AUDIENCE COMMENTS ON NON-AGENDA ITEM,~ The City Council welcomes input from the audience. If there is a matter of business on the agenda that you are interested in, you may address the Council when this matter is considered. If you wish to speak on a matter that is not on this agenda, you may do so at this time. In order for everyone to be heard, please limit your comments to three (3) minutes per person and not more than ten (10) minutes per subject. The Brown Act regulations do not allow action to be taken on audience comments in which the subject is not listed on the agenda. John C. Graft of the Employer's Council, read a letter dated October 18, 2006 from the Employer's Council, which requests the City of Ukiah to have an open and complete discussion on the City of Ukiah's amendment of Water Right Permit 12952 (Application 15704) and the expansion of the service area. City Manager Horsley responded that this matter is on tonight's agenda (Agenda Item 11.c.) there will be discussion at the regular November 1, 2006 Council meeting that addresses the water permit, 2 history, and other relevant issues. Mark Ashiku moved to the public podium stating his viewpoint regarding councilmember endorsement of candidates and matters concerning the Campaign Reform. 9. PUBLIC HEARINGS (6:15 PM) None 10. UNFINISHED BUSINESS a. Discussion of City Commissions and Committees City Manager Horsley reported that three recommendations resulted from the review of the City Commissions, Boards and Committees: Possible recommendations are as follows: Combine the Demolition Permit Review Committee and the Design Review Board Eliminate the Redevelopment Agency Finance Review Committee Combine the Paths, Open Space and Creeks Commission with the Parks, Recreation, and Golf Commission She stated that at this time, both the Parks, Recreation and Golf and the Paths, Open Space and Creeks Commissions have stated they do not wish to combine at this time as they have distinct objectives and goals and feel the Commissions can best serve the needs of the community by remaining autonomous. Staff will follow through investigating the other two recommendations. City Council received the repod. 11. NEW BUSINESS a. Introduction, Discussion and Direction for the Opticom Gis Traffic Preemption System froi~ the 3m Corporation Tim Eriksen, Director of Public Works and Teri Israel, Deputy Fire Marshal provided a brief report on the benefits of the Opticom GPS System, stating that the primary purpose of the system is to provide a legal and safer option for emergency vehicles to respond to the incident. This occurs through the process of sequencing of traffic lights. With the special pricing currently offered by 3M Corporation, a discounted cost of $66,000 provides for installation of the system for the first ten signals and on ten vehicles. Staff recommends approval of the purchase using funds from Measure "S" dollars. Discussion ensued regarding Councilmember Crane's recommendation to consider other emergency responders such as Ukiah Valley Fire District and Ukiah Ambulance participating in the program. City Manager Horsley was requested to contact Ukiah Valley Fire District and Ukiah Ambulance to find out if they are interested. Director Eriksen is to research if two intersections are affected by the emergency response, does the system have the ability to clear both simultaneously. Consensus was to move forward on the purchase of the 3M Opticom GPS Priority Control System, utilizing Measure "S" funds. Status Report ConcernJnq Planninq and Buildinq Department Activities 7:06:22 PM Mayor Ashiku advised that he has been contacted by members of the community who have experienced a delay for a plan check. He questioned if staff has a tracking mechanism that would alert staff when the deadline has expired. Charley Stump, Planning and Building Director responded that he had interviewed an additional structural engineering firm for plan checks, which will come to the Council for approval. Staff was directed to bring back information regarding policies, procedures, staffing levels, and the feasibility of tracking plan checks, permit status, etc. on the City's website, at a workshop to be held prior to the regular Council meeting on November 15, 2006. Recommendation to Extend the Review and Comment Period on the Notice of Preparation for the Water RiRhts Permit Amendment Environmental Impact Report 7:46:30 PM Charley Stump, Planning and Building Director reviewed the meetings and activities that have occurred over the past several weeks. Staff is recommending an extension of the review and comment period to give the public more time to review the issues. He stated that at the November. 1, 2006 regular meeting, staff will discuss the water permit amendment. Requests by Councilmember Baldwin: 1. Recalls that the City applied to change its place of use to include Millview (and Calpella) and Willow based on a suggestion or demand by the State Water Resources Control Board. He wants a copy of the letter from SWRCB staff "requiring the boundary expansion." 2. Asked if applications have been made to the State Water Resources Control Board for emergency permits to supply water under the emergency intertie agreements and If so, he requested copies of each application. 3. Asked for a history of the emergency interchange of water among the City, Millview and Willow. (date, duration and circumstances of each time water has been supplied by one party to another party under the emergency intertie agreements). 4. Wants an explanation of the relationship between the EIR for the permit amendment to extend the term and the amendment to change the place of use. 5. He wants addressed, the implications of the expansion of Millview and Calpella places of use. 6. He wants addressed the encroachment of water (by expansion of the places of use) onto lands designated for agricultural use. 7. Requests City Attorney Rapport to provide an opinion of the significance of a case, El Dorado Water District v. Save the Lakes, which he says struck down an EIR for a water district project, because it relied on a draft General Plan. 8. Questioned whether Wagner and Bonsignore has a conflict of interest, because of its representing other parties to the emergency intertie agreements or other water interests. Discussion ensued with Councilmembers McCowen and Crane identifing items they wish to discuss at the next meeting regarding the expanded service boundaries for Millview and Calpella Municipal Water Districts, the implications of this expansion and how it may affect the City's permit, and discussion relative to encroaching with water on agriculture lands. 7:52:37 PM MIS Rodin/Crane move to extend the Notice of Preparation comment period for members of the local public to November 6, 2006. Public Comment Opened: Speaking on the water permit amendment:: John Growth, Vice Chair Redwood Valley Water District- speaking as private citizen and Barbara Spazek, Russian River Water Control District 7:55:25 PM 4 Public Comment Closed 7:57:04 PM Consensus was to meet at 4:30 pm 11/15/06 to discuss this matter. City Manager Horsley to confirm date, time and advise City Council candidates of the meeting. Motion carried by the following roll call vote: ANES: Crane, McCowen, Rodin, Baldwin and MayorAshiku; NOES: None; ABSTAIN: None; ABSENT: None d. Discussion on Term Limits for City Councilmembem--Ashiku - Mayor Ashiku withdrew this agenda item. Recess: 8:02:07 PM to 8:14:22 PM 12. COUNCIL REPORTS Councilmember McCowen reported attending a presentation by the Mendocino Childcare Planning Council on the Childcare Needs Assessment and Strategic Plan, 2005 through 2010. He stated he had participated in the recent Walk & Roll event sponsored by the El Dorado County Office of Education which demonstrates the challenges disabled individuals face. Councilmember Rodin - 8:16:07 PM reported having received information regarding the activities of the Stewardship Council and suggested incorporating a presentation into a City Council meeting prior to the November 1, 2006 regular meeting. Upon consensus of the Council members, Councilmember Rodin is to invite the "Stewardship Council" to provide the presentation, with a completion time by 5:45 PM. Mayor Ashiku questioned the date of the next Annexation Committee meeting, stating it is important that the matter be brought before this Council who can forward the information to the incoming Council. City Manager Horsley to contact committee members and schedule a meeting as soon as possible and if possible, agenize the matter for the November 1, 2006 meeting. 13. CITY MANAGER/CITY CLERK REPORTS None 14. CLOSED SESSION None 15. ADJOURNMENT Adjourn to the Redevelopment Agency at 8:26 PM There being no further business, the meeting was adjourned at 9:13 PM. G"ail Petersen, City Clerk